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HomeMy WebLinkAbout2023/02/14 REGULAR SESSION 10:00AMBRAZOS COUNTY B RYAN, .TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON FEBRUARY 14, 2023 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACE BOOK.COM/B RAZOSCOU NTYTX THIS MEETING WILL BE CONDUCTED BY VIDEO CONFERENCE WITH AT LEAST A QUORUM OF COMMISSIONERS COURT MEMBERS PARTICIPATING IN PERSON'AT THE COUNTY ADMINISTRATION BUILDING IN ACCORDANCE WITH THE PROVISIONS SET FORTH IN SECTION 551.127 OF THE TEXAS GOVERNMENT CODE. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Aldrich 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 -19 3. Proclamation 23-018 commemorating the 200th Anniversary of Texas Constables for their dedicated service. 4. Request from Constable Pct. 2 for approval of a reserve deputy. 5. Approval of the following Job Description: • a. Investigator (Texas. Indigent Defense Commission Grant) 2080 hours (Code 60133) 6. Approval of Change Order #1 to Cl P #21-634 Replacement of Various Roofs Phase I I for the following: • a. Change original specification to Area East Center- Visitation - Area #8 for additional steps needed to occur to make roofing surface flat in the amount of voi. ; 3 8 9���- $19,776.17. • b. Change original specification to Area #11, Area #12, and Area #16 removal and replacement of existing metal panels. Eliminating this work will result in a $78,021.18 deduction to the current contract amount. 7. Award of Bid #23-072 Hot Mix Asphalts. Recommended Award to the following: • a. Brazos Paving -Inc.: Items 2, 3, 4, 6, 8, 10 • b. Knife River: Items 5, 7, 9,16 • c. Larry Young Paving: Items 1, 11 • d. Line Item 11 is for City of College Station 8. Approval of Renewal to Contract #23-103R Extradition Services of Prisoners for Brazos County Sheriff's Office with U. S. Corrections, LLC. 9. Approval of Renewal 23-104R for Mail Services with Anderton Group 11, LTD dba Integ for Brazos County. 10. Approval of Renewal Contract 23-106R for Truck Scale Maintenance with Aabbott- Michelli Technologies, Inc. for Road & Bridge. 11. Approval of Contract 23-108 for X-Ray Scanner Maintenance for Courthouse Security with Leidos Security Detection & Automation, Inc. 12. Consider and take action on the Wickson Creek SUD utility permit to install a road bore crossing for a 1 inch water line on Boatcallie Road located 2,250 feet southwest of FM 974. Site is located in Precinct 2. 13. Consider and take action on the Frontier utility permits to install fiber optic cable for intemet service along Mancuso Road, Thurman Road and Rabbit Lane. Sites are located in Precinct 2. 14. Consider and take action on the Frontier utility permits to install fiber optic cables for intemet service along Wilcox Lane and in North Country Estates subdivision. Sites are located in Precinct 2. 15. Approval of an estimate in the amount of $6,062.87 from Dennis E. Paul to replace the existing board fencing that was in the land acquired for improvements to be made to Jones Road located in Precinct 4. 16. Tax Refund Applications for the following:_ Overpayments • a. Taher or Susan Schobeiri - $36.00 • b. Bryan Traditions - $500.00 • c. Victoria Lorenz - $100.00 • d. Jean Beaumont - $20.00 • e. Bord LLC - $383.44 • f. Nyosha Boone - $302.00 • g. William S. Knight - $30.25 Payment in Error • h. Corelogic - $3,211.11 • i. Corelogic - $3,480.80 • i. 1511 Cenlar - $3,238.08 17. Budget Amendments. • FY 22/23 Budget Amendments 19.01--1.9�Q6_ Vol. 3 &9 �9, y � � f \' 18. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms 19. Payment of Claims. 20. Acknowledgement of the FY 2022 Annual Financial Report for MHMR. 21. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of February 7, 2023. Acknowledgement of FY 2022-2023 Contingency Budget to Actuals as of February 7, 2023. 22. Juvenile director's report on detention population. 23. Sheriff's report on inmate population. 24. Announcement of interest items and possible future agenda topics. 25. Call for Citizen input and/or concerns 26. Adjourn. ONE- r 9 - •; l PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. it is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COMBRAZOSCOUNTYTX is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. --14.52_9_ Pg. 2 2 5 MINUTES FEBRUARY 14, 2023 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, February 14, 2023 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1, Present via Zoom; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Wanda J. Watson, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Aldrich Judge Peters gave the Invocation and led the Pledge of Allegiance to the U.S. and Texas Flag. 2. Call for Citizen input and/or concerns Lonny Masterson stated that at the most recent Quarterly Mental Health Meeting for Law Enforcement, he garnered support from numerous local law enforcement officers for the establishment of a Veterans Treatment Court. Mr. Masterson thanked the County for. coming together to look into the specialty court. Consider and take action on agenda items: Vol. Pg..c0 3. Proclamation 23-018 commemorating the 200th Anniversary of Texas Constables for their dedicated service. The County Judge read aloud Proclamation 23-018 commemorating the 200th Anniversary of Texas Constables for their dedicated service. Constable Precinct 1, Jeff Reeves thanked the Court for the recognition and history behind the Proclamation. Constable Reeves stated that badges have been made to commemorate the special occasion. Judge Peters thanked the Constables for all that they do. A copy of the Proclamation is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry,. Konderla, Peters, Watson. 4. Request from Constable Pct. 2 for approval of a reserve deputy. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 5. Approval of the following Job Description: • a. Investigator (Texas Indigent Defense Commission Grant) 2080 hours (Code B0133) A copy of the job description is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 6. Approval of Change Order #1 to Cl P #21-634 Replacement of Vanous Roofs Phase 11 for the following: • a. Change original specification to Area East Center- Visitation- Area #8 for additional steps needed to occur to make roofing surface flat: in the amount of $19,776.17. • b. Change original specification to Area #11, Area #12, and Area #16 removal and replacement of existing metal panels. Eliminating this work will result in a $78,021.18 deduction to the current contract amount. , A copy of the change order is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 7. Award of Bid #23-072 Hot Mix Asphalts. Recommended Award to the following: • a. Brazos Paving Inc.: Items 2, 3, 4, 6, 8, 10 1 • b. Knife River: Items 5, 7, 9,16 • c. Larry Young Paving: Items 1, 11 • d. Line Item 11 is for City of College Station Pg. Vol. ,2-277-- The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Bid Contract 23-072 Hot Mix Asphalts to the following: a. Brazos Paving Inc.: Items 2, 3, 4, 6, 8, 10 b. Knife River: Items 5, 7, 9,16 c. Lary Young Paving: Items 1, 11 d. Line Item 11 is for City of College Station A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 8. Approval of Renewal to Contract #23-103R Extradition Services of Prisoners for Brazos County Sheriff's Office with U. S. Corrections, LLC. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 9. Approval of Renewal 23-104R for Mail Services with Anderton Group 11, LTD dba Integ for Brazos County. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 10. Approval of Renewal Contract 23-106R for Truck Scale Maintenance with Aabbott- Michelli Technologies, Inc. for Road & Bridge. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 11. Approval of Contract 23-108 for X-Ray Scanner Maintenance for Courthouse Security with Leidos Security Detection & Automation, Inc. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry,. Konderla, Peters, Watson. 12. Consider and take action on the Wickson Creek SUD utility permit to install a road bore crossing for a 1 inch water line on Boatcallie Road located 2,250 feet southwest of FM 974. Site is located in Precinct 2. 9 Pg Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 13. Consider and take action on the Frontier utility permits to install fiber optic cable for intemet service along Mancuso Road, Thurman Road and Rabbit Lane. Sites are located in Precinct 2. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 14. Consider and take action on the Frontier utility permits to install fiber optic cables for intemet service along Wilcox Lane and in North Country Estates subdivision. Sites are located in Precinct 2. Commissioner Berry thanked Frontier for providing the North East portion of Brazos County with high speed intemet connections. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 15. Approval of an estimate in the amount of $6,062.87 from Dennis E. Paul to replace the existing board fencing that was in the land acquired for improvements to be made to Jones Road located in Precinct 4. Motion: Approve, Moved by Commissioner Wanda J. Watson, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 16. Tax Refund Applications for the following: Overpayments • a. Taher or Susan Schobeiri - $36.00 • b. Bryan Traditions - $500.00 • c. Victoria Lorenz - $100.00 • d. Jean Beaumont - $20.00 • e. Bord LLC - $383.44 • f. Nyosha Boone - $302.00 • g. William S. Knight - $30.25 Payment in Error • h. Corelogic - $3,211.11 • i. Corelogic - $3,480.80 • j. 1511 Cenlar - $3,238.08 VOL 389 9 g. --2-2-9 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 17. Budget Amendments. • FY 22/23 Budget Amendments 19.01 -19.06 19.01 Reallocate funds for Elections Administration. 19.02 Transfer Capital funds for Sheriff's Office. 19.03 Reallocate Roof Repair funds. 19.04 Reallocate funds for American Rescue Plan Act. 19.05 Transfer Information Technology funds to Commissioners Court. 19.06 Reallocate funds for Road and Bridge. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 18. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms A copy of the Personnel Change of Status is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 19. Payment of Claims. Claims 8120377 - 8120508 9006804 - 9006854 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Wanda J. Watson. Passed. 5-0. Ayes: Aldrich, Berry, Konderla, Peters, Watson. 20. Acknowledgement of the FY 2022 Annual Financial Report for MHMR. The Court.acknowledged receipt of the 2022 Annual Financial Report for MHMR. A copy is attached and made part of these minutes. 21. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of February 7, 2023. Acknowledgement of FY 2022-2023 Contingency Budget to Actuals as of February 7, 2023. The Court acknowledged receipt of the 2022-2023 Budget to Actuals by Fund and Vol. 3 8 Pg. Contingency Fund Budget to Actuals as of February 7, 2023. 22. Juvenile director's report on detention population. Juvenile Director Linda Ricketson reported there are 39 juveniles in the detention center, 31 are male and 8 are female, and 30 have electronic monitors. 23. Sheriff's report on inmate population. Sheriff Wayne Dicky stated there were 649 inmates in jail, 560 inmates are male, 89 are female, and 38 have electronic monitors. 24. Announcement of interest items and possible future agenda topics. Commissioner Aldrich announced that Legislative Day at the Capital went well and he thanked the Court for its support in nominating him to the Policy Council for the Conference of Urban Counties. Commissioner Konderla wished everyone a Happy Valentines Day. 25. Call for Citizen input and/or concerns Patrick Baca provided the Court with information from a 2015 case study regarding the success of Veterans Treatment Court programs. The study showed overall improvements in Veterans abilities to manage PTSD, substance abuse, emotional well- being, etc. 26. Adjourn. The foregoing minutes of the Commissioners Court Meeting held February 14, 2023, have been examined and are approved in open Court this 7th day of March 2023, in Bryan, Brazos County, Texas. Duane Peters County Judge Chuck Konderla Commissioner, Precinct 2 Wanda Watson Commissioner, Unct 4 Attest: Karen McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 Nancy Berry Commissioner, Precinct 3 EVOI.- 389 2 3 2 Pg —L of BRAZOS COUNTY COMMISSIONER'S COURT DAY O �T�o , Zo 93 '. 00 PM, ulKtw Name (PLEASE PRINT) -w 41 Iyk stva ld- Organization (PLEASE PRINT) 1pwnmw\0ov(K �Csv 1\ \ t, VA Vol. 3 S 9 Pg. Pg J—of,� BRAZOS COUNTY COMMISSIONER'S COURT DAY OFF , 20 Z3 1.011,oD AM/PM, Name (PLEASE PRINT) \AJ� Ep(c- C'�qllwEl.c- mu A Ru' Organization (PLEASE PRINT) 3mzz5 v Z- cs,o 2�y=� llicle4- v dam. I/ p/t/ v -6 4 0-0 (f,�l ACT T Vol. 389 pg. Pg °W-\ BRAZOS COUNTY COMMISSIONER'S COURT DAY OF _, 20J-3 le, r AM/, Name Organization, (PLEASE PRINT) (PLEASE PRINT) M MEDITR sMQ12 _/j-i0 0467L-F Vol. Pg-+-of BRAZOS COUNTY COMMISSIONER'S COURT )�-A DAY OF .20 ois 10 v o AM/I, Name (PLEASE PRINT) �2EVoc C4,fao6woj LLWIAY �sco cco A� s��� Wa-� P. C-tCt Organization (PLEASE PRINT) (fo. J vDOL PC i (0,, �-cbk f- f Vol. 3 8 9- . Pg. 236 Proclamation. Texas Constables 200t' Anniversary WHEREAS, Constables have been serving the citizens of Texas since 1 823 under Stephen F. Austin's first colony. This year, 2023, will mark the 2061 Anniversary of their dedicated service. WHEREAS, Constables. are among the earliest recorded peace officers .in world history. The office of Constable dates as far back to the beginning of the 51 century, around 1066. and bite Norman, Conquest of England. William the Conqueror appointed Constables to supervise individual communities, or boroughs. Constables have served the Justice Court system since 1362. WHEREAS, A'Constable's duties varied in different circumstances and times. They were often similar as those of the Sheriff who supervised a shire (the equivalent of a county). Eventually, Sheriffs were given increased administrative duties, so.Constables assumed the responsibility for local law enforcement. The office of Constable was transplanted in North America by the mid -seventeenth century with a continued divergence between Constable and Sheriff. The Sheriff's role became limited which somewhat reduced their dirties. Consequently, the Constable and Justice of the Peace were about the only lave and order most rural American settlers ever savv. WHEREAS, In 1836, the Constitution. of The Republic of Texas established Constables as the primary I.Aw Enforcement Administrators, whose stature is still upheld under article 2,12 of the Code of Criminal Procedure and they are commissioned by the Governor of Texas as Law Enforcement Agencies just as the Sheriff's Department and Texas Department of Public Safety. WHEREAS, On March 5, 1823, John Tumlinson, the newly elected alcalde of the Colorado District in Stephen F. Austin's first colony in Texas, wrote to the Baron De Bastrop in San Antonio that he had "appointed but one officer who acts in the capacity of constable to summon witnesses and bring offenders to justice." That appointee. Thomas V. Alley, thus became the first Angto law enforcement officer in the future republic and state of Texas. Other prominent colonists who served as Constable included John Austin and James Strange. Today, Texas has about 780 Constables that are elected from precincts in most counties. Their law enforcement roles vary, but in general their police powers are no different from. those of other peace officers in the state. The year 2023 .marks 200 years of Constable service in Texas. NOW,, THEREFORE BE Yr PROCLAIMED, that;the Commissioners Court of Brazos County, sincerely thanks all Texas Constables for 200 years of service and join in this special time of recognition for their dedication to the Citizens of Texas and Brazos County. In addition, several Brazos County Constables and deputies will honor this occasion by wearing special commemorative bade s ooit their uniforms throughout the year. Proclaimed this _ d mo t` a a to N2J Duane Peters, County Judge Commissioner Steve7Aldrich Precinct I Commi er Nancy Berry Precinct 3 ` DONALD LAMPO CONSTABLE PRECINCT 2 - BRAZOS COUNTY 200 S Texas Av. STE 151 BRYAN TX 77803-5363 (979) 361-4477 (979) 361-4455 Fax TO: HONORABLE COMMISSIONERS FROM; DONALD LAMPO DATE: 02/07/2023 I RESPECTFULLY REQUEST APPROVAL OF THE FOLLOWING INDIVIDUAL AS NON -PAID DEPUTY IN PCT. Veneza Bremner R 7 1rJ�J12 Duane Peters Date County Judge Vol. pg. 2 38 P E Of. N Brazos County Template Revision 1.208r15n012 ny Job Description 0nC Last Updated: 1/4/2023 Class Number: B0133 Title: Investigator Pay Group: N/A Department: Texas Indigent Defense Commission Grant FLSA Status: Exempt Reports To: Chief Public Defender Approved Date: I EEOC Category: Professionals General Summa : The Public Defender Office works on behalf of indigent clients charged with misdemeanor and felony offenses in Brazos County. The Public Defender Office Investigator's primary responsibilities aye to assist public defender attorneys and gather evidence for use in criminal trials. The Investigator also participates in planning of programs, policies and objectives for the Public Defender Office. Essential Duties: • Conducts investigations and interviews to support any potential defense of clients. • Conducts surveillance in support of client's cases as necessary. • Monitors intake of new clients. • Conducts Interviews of new clients and gathers background information regarding clients. • Gathers information from outside agencies. • Investigates criminal histories and backgrounds of clients and witnesses. • Prepares and obtains the issuance of subpoenas. • Serves subpoenas for trial. • Establishes and maintains informant contacts to develop information relevant to cases. • Appears at trial for investigative purposes and testifies at trial concerning facts of investigations. • May provides expert testimony in areas of expertise as appropriate. • Operates and maintains a variety of digital, photographic, tape, graphic, and projection equipment. • Participates in training with attorneys and may provide training to attorneys in appropriate areas of expertise. • Writes and dictates reports of contacts and findings including statements, scene descriptions and analysis of physical and digital evidence. • Prepares, presents and maintains records and reports. • Assists the Chief Public Defender and other attorneys as needed. Other Duties as assigned. Supervision Duaile vate Received' Will be supervised by the Chief Public Defender. County Judge Given: None. Education Required: Graduation from a standard high school or equivalent. Preferred' Bachelor's degree from accredited university in criminal justice or related field or equivalent experience. Ex evience Required' Three years of substantial criminal investigative experience or related education and training. Preferred' Five years of experience working in criminal investigations related to criminal defense. Specialized experience in homicide investigations, sex crimes, crimes against persons, narcotics, and/or property crimes is preferred. Certificates, Licenses, Registrations Required: Valid driver's license required. Note: This is a non -law -enforcement investigator position. The Public Defender's Office is not a law enforcement agency and CANNOT carry a peace officer's license. The PDO Investigator cannot serve as law enforcement on a reserve basis. Preferred: Typical: I The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records, and occasionally must lift and/or move objects weighing 100 pounds or more. The employee may be occasionally called upon to perform acts of intense physical exertion during emergency situations. Specific vision abilities required by this job include dose vision, distance vision, peripheral vision, color vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: • Knowledge of investigative and surveillance techniques. • Basic knowledge of constitutional law as it applies to law enforcement and civil rights, the Texas Rules of Evidence, criminal procedure, penal code, and drug offenses. • Knowledge of appropriate interview and interrogation techniques used in criminal investigations. • Knowledge of surveillance techniques and equipment • Knowledge of handling, safety, use and maintenance of firearms. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the essential duties of this job, the employee is constantly required to work under time pressures to meet deadlines, to perform multiple tasks simultaneously, and to perform tedious and exacting tasks; the employee may be placed in emergency situations in which there is the passibility of danger or physical abuse; the employee is frequently required to work with others apart of a team. The noise level in the work environment is usually moderate, but may be noisy or distracting. Vol. • ' t l ! r �;; r�v�a B�►sr MN THE WO 'S ROOFv February 2, 2023 Ms. Kaitlyn Battles Buyer III Brazos County 200 S. Texas Ave., Ste. 352 Bryan, TX 77803 Re: Phase 3 — Detention Center- Old Kitchen Area Dear Ms. Battles, Reviewed / No Objections 4T-S. Franklin 02.02.2023 The purpose of this letter is to obtain approval for a change in the project's original specification. This project's original specification includes Area East Center - Visitation - Area #8, that will remain. a. Remove and dispose of the existing single ply membrane and associated plates and fastener. b. Adhere, in CR-20 HFO, spatter spray pattern, the 80 MIL Fleece -back single ply membrane. Duro-Last has been advised additional steps need to occur to make the roofing surface flat: a. Discontinuing Mechanical attachment of the EPS insulation and gypsum cover board, due to electrical conduit on the bottom of the roof deck. b. Shave to Ievel, as best as possible, high spots of the existing coating and spray foam insulation. These high spots exist on approximately 40% of the roof area. c. In the remaining roof area, remove the existing coating, that cannot be adhered to. d. Remove from roof and dispose of all debris associated with the above process e. Adhere, with CR 20 HFO, New 2" EPS insulation board. f. Adhere, with CR 20 HFO, New'/4" gypsum board. The total cost of this change order is $19,776.17. The total square footage is 6,500 If this change order is approved, please sign below and email to me. Please feel free to contact me at (800) 248-0280 ext. 2232 or mhammond@duro-last.com if you have any questions, Best Regards, AWmOL *aAU4,t,2JJ Marrea Hammond Cooperative Purchasing Coordinator Duro-Last, Inc. 525 Morley Drive, Saginaw, MI 48601 Phone: 800-248-0280 - Fax: 800-432-93319 www.duro-lastcom Other Locations: Grants Pass, OR - Jackson, MS - Sigourney, IA - Carrollton, TX- Ludlow, MA Phase 3 — Brazos County Detention Center Change Order: $19,776.17 • Shaving Spray foam and Coating areas and add New EPS and Gypsum board • Total S otage 6, Approved By: j Title: (Dui Date: voi. 389 pg. 525 Morley Drive,.Saginaw, MI 48601 Phone: 800-248-0280 • Fax: 800-432-9331 • wwwAu a-lastcom Other Locations: Grants Pass, OR 9 Jackson, MS • Sigourney, IA • Carrollton, TX '�� �lJRO►LAST AN WE THE WORLD'S BEST ROOF® January 25, 2023 Ms. Kaitlyn Battles Buyer III Brazos County 200 S. Texas Ave., Ste. 352 Bryan, TX 77803 4T PARTNERSHIP LLC-Brazos County - Brazos County Detention Center -Arched Metal Credit IManufacture I Sub -Contractor Submittal DATE February 712023 Reviewed By: S.Franklin REVENED No Objection Taken Re: Phase 3 — Detention Center Dear Ms. Battles, The purpose of this letter is to obtain approval for a change in the project's original specification. This project's specification includes the removal and replacement of existing metal panels at Area #11, Area #12, and Area #16. Duro-Last has been advised that the county would like to eliminate this portion of the work from the current contract. Elimination of this work will result in a $78,021.18 deduction in the current contract amount. If this change order is approved, please sign below and email to me. Please feel free to contact me at (800) 248-0280 ext. 2223 or cplyler@duro-last.com if you have any questions, Best Regards, Chenelle D. P1yIer Cooperative Purchasing Administrator Duro-Last, Inc. Phase 3 —Brazos County D en Center Change Order: $(78,021.18) • Elim' a tal Pane Remova d Replacement Approved B/y' : j Title: li V u fj-%--1 �u��� Date: 525 Morley Drive, Saginaw, MI 48601 Phone: 800-248-0280 - Fax: 800-432-9331- www.duro-lastconi Other Locations: Grants Pass, OR - Jackson, MS a Sigourney, IA - Carrollton, TX- Ludlow, MA , ` `,.:.;- :• ,..: .;.. r;^ - �,. - .. z:r6t ,. ,_.- pf ._ mmJ s+4tryamnGtaHp , r-9L oa J'Tfol :z�L oa alfol rdf :.. aa4maN raarmra, 00,0,om _ arOw'9SLS J- 2291-'�dJ KDi am[1 wpw wbig5 ar681T OO 'SIT'woss5 '. OB'-03L'iSLT'. 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"e nllamaca nOA aa,ri' Alb' .aml lma •- adFl. \ xd aondumq 1 ELL¢2taa4ma4po-F202'S aai 11tlNdStl XIW lOH rzo,Ez Not1Y1118vi cla JOINT ST FOR BID BID NO.23-072 HOT TNHX ASPHALTS SEALED BIDS TO BE SUBMITTED BEFORE: Thursday, January 19, 2023, 2:00pm CST TO THE: BRAZOSCOUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding -this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any 'such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and -being familiar with the conditions to be met, hereby'submits the following bid for fiunishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: By (Print): �; �r�,�, �- Title: S r. V Physical Address: Mailing Address: x `7780 7, Telephone: q ` J-822-A0 rFax: I�t A E-Mail: �ra. rew�'�"} la . co vk ( 38 9 Pg- --- Page 2_ of 20 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Thursday, January 19, 2023 at which time bids will be publicly opened and read aloud.. A. SCOPE OF BID 1. Bids are solicited products and services for hot mix asphalt set forth in this bid request for a one (1) year period beginning January 1, 2023 through December 31, 2023 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BEDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted -to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. PARTICIPATING ENTITES — County same as Brazos County and City of College Station. b. COMMISSIONERS COURT — The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. C. CITY COUNCIL- The elected officials of the City of College Station, Texas given the authority to exercise such powers and jurisdiction of all City business as conferred by the State Constitutions and Laws. d. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. e. CONTRACTOR — The successful Respondent(s) of this bid request. f. COUNTY — The government of Brazos County, Texas and its authorized representative. g. SUB -CONTRACTOR — Any contractor hired by the Contractor or 'supplier to furnish materials and services specified in the bid request. h. RESPONDENT -- Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court/City Council, this bid effects a working contract between the Participating Entities and the Contractor for the period designated. V01. 389 Pg. 24 6 Page 3 of 24 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 5. The Participating Entities reserves the right to acceptor reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the Participating Entities. 6. The Participating Entities shall not be responsible for any verbal communication between any employee of the Participating Entities and any Respondent(s). Only written specifications and written price quotations will be considered. Respondent(s) with questions regarding the bid should submit them in writing via the Brazos Valley e- Marketplace at https://brazosbid.ionwave.net. 7. The Participating Entities reserves the right to reject any bid that does not fully respond to each specified item 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The Participating Entities may cancel this Contract at anytime for any reason, provided a thirty -day written notice is given. 11. The bid award shall be based on, but not necessarily limited to, the following factors: a.. Unit Price b. Extended price c. Special needs and requirements of the Participating Entities d. Results of testing samples (if required by the Participating Entities) e. Delivery £ References g. The Participating Entities experience with products bid h. Respondent's past performance record with the Participating Entities 12. Although the cost ofproducts to be provided is an essential part of the bid, the Participating Entities are not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to the Participating Entities. V%o�. 3 89 P9- --— Page 4 of 20 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the Participating Entities at the sole discretion ofthe Commissioners Court/City Council when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the Participating Entities of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to the Participating Entities until the Participating Entities actually accepts and takes possession of the goods at the point or points of delivery. 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units ofineasure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids -vvill not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s). Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of ��. 3 8 9 pg. `� 1 8 Page 5 of 20 Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.Us/whatsnew/elf info_fonn1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Participating Entities Purchasing Agent, authorized to do so by the Commissioner's Court/City Council. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Respondents shall acknowledge receipt of all addenda or their proposal may be considered non -responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https1/brazosbiddonwave.net) after bid award by Commissioner's Court/City Council. 23. The bid specifies the number of consecutive calendar days required to reach substantial completion of the project under normal conditions. Failure to comply with completion time will be considered reason enough to enforce liquidated damages and/or cancel the contract. If the job cannot be completed within the terms of the contract as determined by the Participating Entities, the Participating Entities will suffer further loss. Contractor and Contractor's Surety shall be liable for and shall pay Owner stipulated and fixed sums, hereinafter agree to as liquidated damages, for each additional calendar day of delay past the thirty (30) days stated in the contract: Two Hundred Fifty Dollars ($250.00). It is understood that said sum shall be considered liquidated damages and shall not be considered as a penalty against the Contractor. 24. The Participating Entities reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. Vol. Pg. 2 4 9 Page 6 of 20 25. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with the Participating Entities. 26. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 27. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 28. Any subcontracting must be approved prior to commencement of the Contract by the Participating Entities. 29. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 30. Any brand name, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the Participating Entities desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 31. The Participating Entities does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 32. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the Participating Entities reserves the right to purchase these items from any source, without causing this Contract to be canceled. 33. Participating Entities will only be required to pay for materials actually received and/or services actually provided. Participating Entities shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the .Contract and/or any attachments. ��. 389 P9. �5� Page 7 of 20 34. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, Texas 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; -all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other parry. City Of College Station: Invoices must be submitted by the Contractor in duplicate to the City Of College Station, Accounting Dept., P.O. Box 9973, College Station, Texas 77842-0973. To submit invoices via electronic mail, please use the following address: VendorInvoiceEnt @( g� tx.gov. If invoices are subject to cash discount, discount period to be taken from the date of completion of order or date of receipt of invoice, whichever occurs last regardless of whether or not correct discount terms appear on invoice. All invoices to be paid in fizll within 30 days after satisfactory delivery and billing unless otherwise specified or mutually agreed upon before orders are placed. The City will not be liable for payment of invoices received six (6) months after order completion 35. As a governmental subdivision, The Participating Entities are exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from Brazos County or the City of College Station. 36. Upon award of Contract for any commodity or materials purchased by the Participating Entities, the Contractor agrees to protect the Participating Entities from any claim involving patent right infringement, copyright infringement, sales franchise disputes. 37. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 38. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosufe requirement pursuant'to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Page 8 of 20 Official's family members or employment of any employee of the County, County Official or the County Official's -family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 39. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 40. Respondent(s) understands that The Participating Entities are governments subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 41. Notwithstanding any provisions contained herein, the obligations of The Participating Entities are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 42. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. - 43. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA- and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. 44. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. C. SPECIAL PROVISIONS 1. All prices shall include delivery and freight. Delivery locations may include any Brazos County roadway, county yard or facility within Brazos County. The City of College Station Public Works Department or job site within designated by the Participating Entities. Delivery times shall be Monday -Friday 7 a m.-5:30 p.m. unless otherwise approved by Brazos County Road and Bridge and City of College Station. vol. 382, Pg. 2 5 Page 9 of 20 2. Contractor must provide traffic control in accordance with the latest edition of the TMUTCD. Traffic control is considered subsidiary to the items of the contract. 3. Safety Data Sheets must be famished at the time of delivery as specified by the State and Federal Regulations (IF APPLICABLE). 4. Quantities listed are estimated for tabulation purposes only and are not guaranteed minimums. 5. Bid -will be awarded by either individual item or total cost, dependent upon which would be most cost effective to the Participating Entities. b. Contractor shall provide sample of each item specified in Section G Specifications and described in Section H Quotations, for evaluation of quality. Samples shall be prepared in accordance with the specification here -in. Participating Entities reserve the right to decide if items offered are equivalent to that specified. Participating Entities decision will be final 7. Participating Entities reserve the right to request additional samples of products listed in the bid at any time. If a sample request is made after bids and original samples are received, additional samples requested shall be received within five (5) working days of the request. D. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to famish to the County a Certificate of Insurance attesting to the issuance, of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability -with limits for bodily injury and for property damages of not less than $1,000,000 -aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. Page 10 of 20 a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. E. BONDING .REQUIREMENTS 1. All respondent(s) must submit, with proposal, a cashier's certified check for at least five percent (5%) of the total bid price, payable to the order of both Participating Entities or a Bid Bond in the same amount issued by a surety, acceptable to the Participating Entities, authorized to do business in the State of Texas, as a guarantee that the bidder will do the work described herein at the rates stated herein. Unsuccessful respondent(s) Cashier Check's or Certified Check will be returned after a written request to do so have been received by the Purchasing Agents of the Participating Entities. 2. The successful respondent(s) must provide to the Participating Entities, a performance bond and payment bond, each in the amount of one hundred percent (100%) of the total contract sum within ten (10) calendar days after receipt of notification of bid award. Such bonds shall be executed by a corporate surety duty authorized and admitted to do business in the State of Texas and licensed in the State of Texas and licensed in the State of Texas to issue surety bonds with a Best Rating "A" or better. THE PARTICIPATING ENTITIES RESERVES THE RIGHT TO ACCEPT OR REJECT ANY SURETY COMPANY PROPOSED BY THE RESPONDENT(S). IN THE EVENT THE PARTICIPATING ENTITIES REJECTS THE PROPOSED SURETY COMPANY THE RESPONDENT(S) WILL BE AFFORDED FIVE (5) ADDITIONAL DAYS TO SUBMIT THE REQUIRED BONDS ISSUED BY A SURETY COMPANY ACCEPTABLE TO THE PARTICIPATING ENTITIES. r Page 11 of 20 F. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: Contact:o Phone: �(`i - 5 1=�q - 1+ Email:-�-A-t- n ka- (c✓ C x Company/Entity: Contact:' Phone:— Phone: Cl 91� — `1 7 B - (p 2 33 e�l Email: �'�,,,�, e s •. -�' o�� ; N s (r-) - -x A,, - -. Company/Entity: Contact: Phone: Email: yv1 — l� Gi � c C S Vol. 389 P9255 Page 12 of 20 G. SPECIFICATIONS 1. Items herein described as Dense -Graded Hot -Mix Asphalt (D-GR HMA) placed at directed locations shall meet or exceed 2014 Texas Department of Transportation Standard Specification Item 340. All materials, equipment, and facilities used for the production, delivery, and placement of items herein described will be subject to inspection, sampling and/or testing by Brazos County to verify compliance with Item 340. Contractor shall provide a complete mix design report with verification testing results of each mix type for approval prior to work being performed. 2. Items otherwise described as Thin Overlay Mixtures (TOM) placed at directed locations shall meet or exceed 2014 Texas Department of Transportation Standard Specification Item 347. This item will be subject to testing by the City of College Station and Contractor in accordance with Table 4 of the Specification. 3. Contractor will provide all traffic control. All signs, lights and barricades shall be in accordance with The Texas Manual on Uniform Traffic Control Devices, latest edition. 4. To maintain the temperature of the hot mix at an adequate level, the plant must be located within 25 miles of the Brazos County Road and Bridge Department. 5. Milling must be performed in accordance with 2014 Texas Department of Transportation Standard Specification Item 305. Asphalt Pavement will be salvaged to the limits and depths directed by the County. Brazos County retains ownership of the reclaimed asphalt material. Contractor will deliver the salvaged asphalt pavement material to a location as directed and not to exceed 10 miles from the project. This Item will be measured by the square yare in its original location. 6. Temporary Flexible, Reflective Roadway Marker Tabs will be placed in accordance with 2014 Texas Department of Transportation Specification Item 662 and the TMUTCD. 7. This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the awarded Suppliers(s), after the first 60 calendar days of each quarter, the Primary and Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the awarded bid price. Contractor will be responsible for initiating any change in price and providing proof of the increase in cost. If the pricing is still agreeable to the Contractor(s) and/or Brazos County, the bid will continue to be in place for the following quarter. If the pricing is not acceptable by either the Contractor(s) or Brazos County, the contract will be cancelled, and the items will be listed for bid again. At any given time, a price may be set Vol, 389 Pcs.. 256 Page 13 of 20 for the duration of this bid upon agreement between the Primary and Secondary Contractors and Brazos County. 8. All pricing given that does not have rail delivery will remain firm for the term of this contract. 9. If a fuel surcharge is requested in your pricing, the fuel surcharge chart must be included in your sealed bid.. H. QUOTATIONS The following quantities are estimates of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices and extensions that are firm for the entire period of this contract. Prices quoted are for the production. and placement of material in accordance with specifications from supplier to jobsite. Item,-# Estimated uanti : Descri tion: 1. 2,000 SY D-GR HMA Type D PG 64-22, 1.50" min. thick, compacted and placed in accordance with Item 340 $ H . !' o /SY(Placement less than 1000 tons) Product Name: Product Number: 2 2. 13,000 SY D-GR HMA Type D PG 64-22, 1.50" min. thick, compacted and placed in accordance with Item 340 Q $ L • ('� 0 /SY(Placement exceeding than 1000 tons Product Name: T Z-a) Product Number: 3. 2,000 SY D-GR HMA Type D PG 64-22, 2.00" min. thick, compacted and placed in accordance with Item 340 $ M . 2'0 1 /SY(Placement less than 1000 tons Product Name: __FM D Product Number. Z. (p 4. 18,000 SY D-GR HMA Type D PG 64-22, 2.00" min. thick, compacted and placed in accordance with Item 340 Vol. pg. Page 14 of 20 $ . 3 /SY(Placement exceeding than 1000 tons Product Name: Product Number. ZCp 5. 2,000 SY D-GR HMA Type C PG 64-22, 2.00" min. think, compacted and placed in accordance with Item 340 $ .70 /SY(Placement less than 1000 tons Product Name: i 4>.� Product Number: TV Z, 6. 18,000 SY D-GR HMA Type C PG 64-22, 2.00" min. thick, compacted and placed in accordance with Item 340 Is i 2 • So /SY(Placement exceeding than 1000 tons Product Name: Product Number: �--� 7. 2,000 SY D-GR HMA Type B PG 64-22, 2.50" min. think, compacted and placed in accordance with Item 340 $-ZZ'Cgo /SY(Placement less than 1000 tons -ProductName: i. Product Number: 2-9 8. 32.500 SY D-GR HMA Type B PG 64-22, 2.50" min. thick, compacted and placed in accordance with Item 340 $ -5. 9 0 /SY(Placement exceeding than 1000 tons Product Name: �(�� &_ Product Number. 2- 1 9. 2,000 SY D-GR HMA Type B PG 64-22, 3.00" min. think, compacted and placed in accordance with Item 340 $ 2 4 - tO 1 /SY(Placement less than 1000 tons Product Name:i Product Number: Z Vol.389 p9. i 8 Page 15 of 20 10. 15,500 SY D-GR HMA Type B PG 64-22, 3.00" min. thick, compacted and placed in accordance with Item 340 $ g . E�o /SY(placement exceeding than 1000 tons Product Name: Product Number: 'Z 11. 4000 TONS TOM-C PG 76-22, 1.00" min. thick, compacted and placed per City of College Station plans, for various locations; compacted and placed in accordance with Item 347. -aqs %T6..4 o $ 5.5 0 t/SY(Placement less than 1000 tons Product Name: C_ Product Number: 12. 1,000 SY MilljES for HMAC butt joints for overlays 0-3 inches. $ ls.`~ /SY 13. 18,000 SY . Milling travel lanes and shoulders for mill and fill projects 0- 2 inches depth. $ 2.5� I/Sy 14. 18,000 SY Milling travel lanes and shoulders for mill and fill projects 2- 4 inches depth. $ / SY 15. 2000 EA Yellow Temporary Flexible, Reflective Roadway Marker Tabs $ t . 5 J/ EA 16. On occasion, Brazos County may have the need to do patching on various Brazos County roads. This would require small amounts ofhot mix to be picked up by Brazos County trucks, 100 ton maximum per day. Brazos County is flexible on the type of mix that could be used. We are asking for a price per ton. Brazos County would call ahead and give notice for the c uantity needed. a. D-GR HMA Type D Z . __.. per ton b. D-GR HMA Type C 1 2 perton c. D-GR HMA Type B �j , ` ton 17. _per Specific location of supplier'splant: Vol. ��...P9 Page 16 of 20 w 2.k V' l . �^ N 6 0 J 18. Time from order for delivery of materials: t c3 Vol., Pg. 2 6 0 Page 17 of 20 I. V.T.C.A. LOCAL GOVERNMENT CODE-§262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. 1. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. 5. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title (Owner, Officer, Director, Manager, Etc.) �Ar �N a Sa rJ�eSi �- 0-Y, L. r V YC N —0,C . 5o V Pg. i von. - Page 18 of 20 J. LEGISLATIVE CERTIFICATIONS Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov.The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract.The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2271: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the tern of the contract. Pursuant to Section 2270.001, and 2274.002 Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. 3. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required. 4. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required. Company Authorized Company Address: CC) v+1.,1 2 k Contract #: 2 2 " 01 Z_ Val. 3 9 �g.___ 2 , z Page 19 of 20 K. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared in collusion with any other vendor and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By: Typed Name: Company Name: A: Title: Phone: ::�\`1R- 8ZZ.--1(-QbC Mailing Address: I-TI- O. --i� o X 7 1 ,r t " . -7 7 M 0 Email Address: k - Vendor Tax Identification Number: END OF BID REQUEST NO.23-072 HOT NIIX ASPHALTS By signing below, Brazos County agrees that this bid, 23-072 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and onditions n fined herein. By: Brazos County Commissioner's Court: Put A o E PE t t(ZS Go u-1- u'l Out7GIF Date: Attest: Brazos County Clerk: K A" o M e- 0 s (e tj Vol.I R 4 Pg. 26 Page 20 of 20 The following items should be completed and included in your bid submission. Failure to include these i ms will disqualify your bid. IZ References'+Section F) E'1'/V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section 1) VAR egislative Certifications (Section J) Addendums (if applicable) ❑ Certification of Bid (Section K) • Page 20 of 20 The following items should be completed and included in your bid submission. Failure to include these i ms will disqualify your bid. References .,JiSection F) �V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section 1) egislative Certifications (Section J) /z Addendums (if applicable) ❑ Certification of Bid (Section 1) JOINT REQUEST- FOR BID BID NO.23-072 HOT MIX ASPHALTS SEALED BIDS TO BE SUBMITTED BEFORE: Thursday, January 19, 2023, 2:OOpm CST TO THE: BRAZOSCOUNTY- -PURCHASING DEPARTMENT 2G0 S. Texas Ave. Suite 352 Bryan, TX .77803 Phone: (979) 361-4290 Fax: (979) 361-4203 Respondents, their employees and/or representatives- are prohibited from -contacting any official or employee,of Brazos County, :except the Purchasing Agent, regarding this solicitation from the issuing;. date of the solicitation until scheduled oral presentations or the date the Brazos County Conimissioners Court meets to consider award of 'the bid. Any such contact -will be grounds for rejection of -the Respondent's bid. In compliance with this solicitation, -the undersigned Respondents) having examined the solicitation and specifications and being familiar with the conditions to be. met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth'on the Bid Form. :. Company Name; By (Print): ., fJ!? n ! Title: T© i Physical Address: Mailing Address: l : 0. px' 6 % Y Tele hone: ? f ',361 " jBcax: - fl,�jfpr P ���P 361! , `.20 E-Mail:%mei�,e.,All 01. 389 pg. 26.6 Page 2 of 20 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan; Texas prior to 2:00 p.m., Thursday, January 19, 2023 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID 1. Bids are solicited products and.services for hot mix asphalt set forth in this bid.request for a one (1) year period beginning January'1, 2023 through December 31.; 2023 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following -instructions apply to -all bids and become a part of terms and -conditions of any bid submitted to the Brazos County: Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondents) are required to be informed of these terms and conditions and will be, held responsible for having done so: 2. . Definitions: In order to simplify the language throughout this bid, the following definitions sball apply: a.: PARTICIPATING ENTITES — County same as Brazos County and City of College Station. b. COMMISSIONERS COURT —The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction .of -all County business as conferred by the State Constitution and Laws. c. CITY COUNCIL- The elected -officials of the City of College Station, Texas given the authority to exercise such powers and jurisdiction of all City business as conferred by the State Constitutions -and Laws.. d. CONTRACT — An agreement between -the County and a Contractor- to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the -commodity specified. e. CONTRACTOR — The successful Respondent(s) of this bid request. f. COUNTY — The government of Brazos County, Texas and its authorized representative. -g. SUB -CONTRACTOR Any contractor -hired by the Contractor or supplier to furnish materials and -services -specified in the bid request. I RESPONDENT — Any supplier or vendor responding to the bid request. .3. Upon acceptance and approval by the Commissioners Court/City Council; this bid effects a worldng contract between the Participating Entities and the Contractor for the period designated. Vol. pg. 267 Page 3 of 24 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have i e bid actually delivered to and received by the Purchasing Department. 5. The Participating Entities reserves the right to acceptor reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the Participating Entities.. -6. The Participating Entities shall not be responsible for any verbal communication between -any employee of the Participating Entities and any Respondent(s). Only written specifications and written price quotations will be considered: Respondent(s) with questions regarding the bid should submit them in•.writing via the Brazos Valley e- Marketplace at http§://brazosbid.ionwave.net. 7. The Participating Entities reserves the right to reject any bid that does not fully respond to each specified item 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall, be canceled unless a mutual agreement is reached with the new owner or. manager to'continue' the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The Participating Entities may cancel this Contract at any time for any reason, provided a thirty -day written notice is given. 11; The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price - b. Extended price C. Special needs and requirements of the Participating Entities d. Results of testing samples (if required by the Participating Entities) e. Delivery f. References g. The Participating Entities experience with products bid h. Respondent's past performance record with the Participating Entities 12. Although the cost of products to be provided is an essential part of the bid, the Participating Entities are not obligated to award a contract on the sole basis of cost but will award to -Respondent considered to be the best value to the Participating Entities. _V 389 gig. 268 Page 4 of 20 13. Acceptance of merchandise, work, and/or equipment provided. shall be made by the Participating Entities at the sole discretion of the Commissioners Court/City. Council when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the Participating Entities of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to the Participating Entities until the Participating .Entities actually accepts and takes possession of the goods at the point or points of delivery. 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the. date of this Contract, when applicable.. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. Iri the event of errors in extended prices the unit price shall govern. Any suggested change. in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be. given consideration provided that the bidder also bids. on the quantity specified. 17. Bids must specify the number, of 'consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be -considered reason enough t6 cause the bid to be disregarded. Delivery time quoted will be given consideration in:' -awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the'. Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. -Bids must be submitted on this form and returned -in a sealed- envelope clearly marked -with Respondent -Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person 'or department other than spec ficalli instructed. Bids not received prior to the expressed date and time listed in this bid will be reiected or -returned unopened to the Respondent(s). Bids submitted to any other person or department other than the - Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, •attachments, questions and. responses, addenda, and special notices. The Certification of VOL 389 Pg. Page 5 of 20 Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized - representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure 'to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when. applicable), Addenda (including revised forms), and any . other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https://etlucs.state.tx.us/whatsnew/elf info forml295-.htm for more information. 21. lathe event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, - corrections or.changes to these specifications will be made by addenda. :Sole issuing authority of addenda shall be vested in the- Participating Entities Purchasing Agent, -authorized-to do so by the Commissioner's Court/City Council. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Respondents shall acknowledge receipt of all addenda or their proposal may be considered non -responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the'Brazos-Valley e-Marketplace (hops://brazosbid.ionwave.net) after . bid award by Commissioner's'Court/City Council. 23; The bid specifies the number of consecutive calendar days required to reach substantial. completion of the project under normal conditions. Failure to comply with completion time will be considered reason enough to enforce liquidated damages and/or cancel the contract. If the job cannot be completed within the terms of the contract as determined by. the Participating Entities, the Participating Entities will suffer further loss. Contractor and Contractor's Surety shall be liable for and shall pay Owner stipulated and fixed sums, hereinafter agree to as liquidated damages, for each additional calendar day of delky past the thirty (30) days stated, in the contract: Two Hundred Fifty Dollars ($250.00). It is - understood that said sum shall be considered liquidated damages and shall not be considered. as a penalty against the Contractor. 24. The Participating Entities reserves the right to extend this Contract annually for a maximum of three -(3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. Vol. 389 Pa. `� °7 0 Page 6 of 20 25. The -Contractor agrees to extend prices and terms to all entities that has entered or will -enter into joint purchasing inter -local -cooperation agreement(s) with. the Participating Entities. 26. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 27. Contractor shall observe and comply with all federal, state and local. laws, safety, and health regulations, ordinances, and all regulations which. in any manner effect conduct of the work or services being performed. 28. Any subcontracting must be approved prior to commencement of the Contract by the Participating Entities.. 29: " Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. .30. Any brand name; or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality, the Participating Entities desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 31. The Participating Entities does not guarantee to purchase. any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only.: 32. In the event the Contractor is unable to furnish- any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the Participating Entities reserves the right_ to purchase these items from any source_ , without causing this Contract to be canceled. 33. Participating Entities will only be required to pay for materials actually received and/or services actually.provided. Participating Entities shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting term_ s throughout the Contract and/or any attachments. V.I. 38 9 �9. ` Page of 20 34. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, Texas 77806 Statements of accounts will not be sufficient to. warrant .payment.. 'Unless other arrangements have been made; all invoices to ' be paid in full within 30 days after: satisfactory delivery of commodities and or services and -receipt of invoice at the listed address. Checks will be made payable to the -Contractor only, and shall not include sub- contractors, assignees, or any other party. City Of College Station: Invoices must be submitted by the Contractor in duplicate to the City Of College Station,. Accounting Dept., P.O. Box 9973, College Station, Texas 77842-09.73. To submit invoices via electronic mail, please use the following address: .VendorInvoiceEntrx.Qov. If invoices "are subject to cash- discount, discount period to be taken .from the "date of completion of order or date of receipt of invoice, whichever occurs last regardless of whether or not. correct .discount terms appear on invoice. All invoices to be paid in full within 30 days after satisfactory delivery and billing unless otherwise specified or mutually agreed upon before -orders are placed. The City will not be liable for payment -of invoices received six (6) months after order completion 35. - As a governmental subdivision, The Participating Entities are exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in. bid prices. Tax Exemption Certificates can be obtained upon -request from Brazos County or the City of College Station. '36. Upon award of 'Contract for any commodity or materials purchased by the Participating Entities, the Contractor agrees to protect the Participating Entities from any claim involving patent right infringement, copyright infringement, sales franchise disputes. 37. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products" usually packaged for commercial sale shall be furnished in proper container so as to facilitate'storage and handling. 38. This bid shall be governed by the laws of the State of Texas and Potential Respdndent(s) and .the subsequent Contractor(s) are advised"they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Vol, 3 8 9 Pg. -172 Page 8 of 20 Official's family -members or -employment of any employee of the County, County Official or. the County'Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer- to Texas Local Government Code, Chapter 176 for the details of this law. 39. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 40. Respondent(s) understands that The Participating Entities -are governments subject to -Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid. -and/or subsequent.contract and the contractor or vendor agrees that the contract can be -terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not -be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 41. Notwithstanding any provisions contained herein, the -obligations of The Participating Entities are expressly contingent upon. the availability of funding for the obligations • contained herein for the term of the contract and any extensions and renewals thereto. 42. The Contractor's work and -materials shall comply with all state • and federal laws, municipal ordinances, regulations, and directions of inspectors: appointed -by proper authorities having jurisdiction. 43. The Contractor shall perform. and require all subcontractors to .perform the* work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the- code for any industry, -then such code conditions shall.prevail. 44. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines .concerning soil erosion and sediment control throughout the Project and warranty term. C. SPECIAL PROVISIONS 1. All'prices shall include delivery and freight. Delivery locations may include any Brazos County roadway, county yard or facility within Brazos County. The City of College Station Public Works Department or job site within designated by the Participating Entities. Delivery times shall be Monday -Friday 7 am.-5:30 p.m. unless otherwise approved by Brazos County Road and Bridge and City of College Station. :Vol. "1 g Page 9 of 20 2. Contractor must provide traffic. control in accordance with the latest edition of the T1biUTCD. Traffic control is considered subsidiary to the items of the contract. 3. Safety Data Sheets must be furnished of the time of delivery as specified by the State and Federal Regulations (IF APPLICABLE). 4. Quantities listed are estimated for tabulation purposes only and -are not guaranteed minimums. 5. Bid will be awarded by either individual item of total cost, dependent upon which would be most cost effective to: the Participating Entities. 6. -Contractor shall provide sample of each item specified in Section G Specifications and described in Section H Quotations, for evaluation of quality. Samples shall be prepared in accordance with' the specification here -in. Participating Entities reserve the right to . decide if items offered are equivalent to'that specified. Participating Entities decision will be final 7. Participating Entities reserve the right to request *additional samples of products listed in the. bid at any time. If a sample request is made. after bids and original samples are received, additionalsamples requested shall be received within five (5) working days of the request. D. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of 'Insurance attesting to the issuance of.the following parts of this section. Please note. -that such- Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The'Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish 'and keep in full force the following insurance during the term of. this Contract: 3: Statutory 'Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability with limits- for bodily injury and for property damages of not less than $1',000,000 aggregate, $500,000 each occurrence with Brazos County named -as an additional insured and waiver of subrogation. VO4. 3 8 Pg. Page 10 of 20 a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees.to'release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The -Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims ' or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by' any employees of the Contractor against Brazos County due to personal' injuries and/or death to .such employee resulting from any neglect act, by either commission or omission on the partof the Contractor or Brazos County. F. BONDING REQUIREMENTS 1. A11'respondent(s) must submit, with proposal, a cashier's certified check for at least'five percent (51%) of the total bid price, payable to the order of both Participating Entities or a Bid Bond in the same amount issued by a surety, acceptable to the Participating Entities, authorized to do business in the State of Texas, as a guarantee that the bidder will do the work described herein at the rates stated herein. Unsuccessful respondent(s) Cashier Check's or Certified Check will be returned after a written request to do so have been received by the Purchasing Agents of the Participating Entities. 2. The successful respondent(s) must provide to. the Participating Entities, a performance bond and payment bond, each in the amount of one hundred percent (100%) of the total cantract-sum within ten (10) calendar days after receipt of notification of bid award. Such bonds shall be executed by. a corporate surety duty authorized and admitted to do business in the State of Texas and licensed in the State of Texas and licensed in the State of Texas to issue surety bonds with a Best Rating "A" or better. THE PARTICIPATING ENTITIES . RESERVES THE "RIGHT 7O ACCEPT OR REJECT ANY SURETY COMPANY PROPOSED BY THE RESPONDENT(S). IN THE EVENT THE PARTICIPATING ENTITIES REJECTS THE PROPOSED SURETY COMPANY THE RESPONDENT(S) WILL BE AFFORDED FIVE (5) ADDITIONAL DAYS TO SUBMIT THE REQUIRED. BONDS ISSUED BY A SURETY COMPANY ACCEPTABLE TO THE PARTICIPATING ENTITIES. vol. 3 8 9 Pg. 275. Page 11 of 20 F. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed, within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was 'performed to contact these .references. A negative reference may be grounds for disqualification of bid I Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: %x /%io I, " P rya Contact: Cs rS Phone: f' 6 Email: Q�-�� %1�y!% Company/Entity: S"Y j j' f Contact:�.IIfY Phone: 17Y,7— F-36 — Email: .% a m c5.. 11-t e.,a Company/Entity: / X' d � �/Ua a a Contact: Phone: .2Yy+ T-31 ` 3'%?e Email:_ . t 4o0 Vol. Pg. .27 9 Page 12 of 20 G. SPECIFICATIONS 1. Items herein described as Dense -Graded Hot -Mix Asphalt (D-GR HMA) placed at directed locations shall meet or exceed 2014 Texas Department of Transportation Standard Specification Item 340. All materials, equipment, and facilities used for the production, delivery, and placement of items herein described will be subject to inspection, sampling and/or testing by Brazos County to verify compliance with Item 340. Contractor shall provide a complete mix design report with verification testing results of each mix type for approval prior to work being performed. 2. Items otherwise described as Thin Overlay Mixtures -(TOM) placed at directed locations shall meet or exceed 2014 Texas Department of Transportation Standard Specification Item 347. This item will be subject to testing by the City of College Station and Contractor in accordance with Table 4 of the Specification. 3. Contractor will provide all traffic control. All signs, lights and barricades shall be in accordance with The Texas Manual on Uniform Traffic Control Devices, latest edition. 4. To maintain the temperature of the hot mix at an adequate level, the plant must be located within 25 miles of the Brazos County Road and Bridge Department. 5. Milling must be performed in accordance:with 20.14 Texas Department -of Transportation Standard Specification -Item 3 05. Asphalt Pavement will be salvaged to the limits and depths directed by the County. Brazos County retains ownership of the reclaimed asphalt material. Contractor will deliver the salvaged asphalt pavement in to a location as directed and not to exceed 10 miles from the project. This Item- will be measured by the square yare in its original location. ,6.: Temporary Flexible, Reflective Roadway Marker Tabs will be placed in accordance with 2014 Texas Department of Transportation Specification Item 662 and the TMUTCD. 7. This applies to rail deliveiy only. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the awarded Suppliers(s), after .the first 60 calendar days of each quarter, the Primary and Secondary Contractor(s), ,if applicable, along with Brazos County, will evaluate the awarded bid price. Contractor will be responsible for initiating any change in price and providing proof of the increase in cost. If the pricing is still agreeable to the Contractor(s) and/or Brazos County, the bid will continue to be in place for the following quarter. If the pricing is not acceptable by either the Contractor(s) or Brazos County, the contract will be cancelled, and the items will be listed for bid again. At any given time, a price may be set Page 13 -of 24 for the duration of this .bid upon agreement between the Primary and Secondary Contractors and Brazos County. 8. All pricing given that does not have rail delivery will remain firm for the -term of this contract. 9. If a fuel surcharge is requested in your pricing, the fuel surcharge chart must be included in your sealed bid. H. QUOTATIONS The following quantities are estimates of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates arenot guaranteed minimums. Fill in the blanks with unit prices and extensions that are firm for the entire period of this contract. Prices quoted are for the production and placement -of -material in accordance with specifications from supplier to j obsite�. Item # Estimated uanti : Descri lion: 1. - 2,000 SY D-GR HMA'Type D PG 64-22, 1.50" min.•ihick, compacted and laced in accordance with Item 340 $.. 6' /SY lacement less than 1000 tons) Product Name: ,ry 06 { o Product Number: 3q 41 , 2. 13-5000 SY D-GR HMA Type D PG 64-22, 1.50" min. thick, compacted and placed in accordance -with Item 340 $ /SY(Placement exceedin than 1000 tons Product Name: Product Number: 3. 2,000 SY D-GR HMA Type D PG 64-22, 2.00" min. thick, compacted and laced in accordance with Item 340 $ /SY(Placement less than 1000 tons Product Name: r /(7. Product Number: J� 4. 18,000 SY -D-GR HMA Type D PG 64-22, 2.00" min: thick, compacted and placed in accordance with Item 340 EVol.E®I.389 pg. 1278 Page 14 of 20 . . $-13. ! L? -/SY (Placement exceeding than 1000 tons Product Name: '' p�. y �.2 •� Product Number: q� / 5. 2,006 SY D=GR HMA Type C PG 64-22, 2:00" min. think, compacted and placed in accordance.with Item 340 $ /SY(Placement less than 1000 tons Product Name: . '� C G 6 L ".� Product Number: 3y1 a 6. 18,000 SY D-GR HMA Type C PG 64-22, 2.00" min. thick, compacted and pladed in accordance with Item 340 $ 3. /SY (Placement exceedingthan 1000 tons Product Name: Product Number. ,7 d 7. : 2,000 SY D-GR HMA Type B PG 64-22, 2.50" min. think, compacted and placed 4n accordance with Item 340 $ 9. /SY(Placement less than 1000 tons) Product Name: h d Product Number: 8. 32.500 SY D-GR IDAA Type B. PG 64-22, 2.50" min: -thick, compacted and placed in accordance with Item 340 $ • 6 0. /SY Placement exceeding than 1000 tons Product Name:. P6 6 y".2.Z Product Number: / 9. 2,000 SY D-GR HMA Type B PG 64-22, 3.00" min. think_ , compacted and placed in accordance with Item 340 $ 22. ,J /SY Placement less than 1000 tons) Product Name: Product Number: .3l y1J.5 Page 15 of 20 W. 15,500 SY D-GR HMA Type B PG 64-22, 3.00" min. thick, compacted and placed in accordance.with Item 340 $ q 7 /SY (Placement exceeding than 1000 tons) Product Name: T 0r - L — 1 Product Number: q yd 11. 4000 TONS TOM-C PG 76-22, 1.00" ruin. thick, compacted and placed per. City of College Station plans, for various locations; and placed in accordance with Item 347. -compacted © d /SY(Placement less than 1000 tons Product Name: r 6 Product Number: 3 12. 1,000 SY Milling for HMAC butt joints for overlays 0-3 inches. $ 6, 6 /SY 13.. 18,000 SY Milling travel lanes and shoulders for mill and fill projects 0- 2 inches depth. $ / SY 14. 1.8,000 SY Milling travel lanes and shoulders for mill and fill projects 2- 4 inches depth. $ Y. / SY 15. 2000 EA Yellow Temporary Flexible, Reflective Roadway Marker Tabs $ �, f1 C3 / EA 16. On occasion, Brazos County may have the need. to do patching on various Brazos County roads. This would.require small amounts of hot mix to be picked up by Brazos County tracks, 100 ton. maximum per day. Brazos County is flexible on the type of mix that could be used. We are asking for price per ton. Brazos County would call ahead and give notice for the quantity needed. a. D-GR HMA Type D Q, 0 f per ton b. D-GR HMA T e C O a 049 perton c. I D-GR HMA Type B 7$ , 4oQ perton 17. " Specific location of supplier'splant: 6310 a 1ill� r Wra s voi. 3 8 9 pg. Page 16 of 20 18, Time from order for deliveg of materials: 7 we" W s Page 11 of 20 I. V.T.C.A. LOCAL GOVERNMENT CODE §162.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. - Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. 1. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, .nonprofit corporation, partnership, joint venture; limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; 3. "Debt shall -include delinquent taxes, fines, fees, or. delinquencies arising from written agreements. with the County. 4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the. Brazos County Tax Office. 5. .Any "debt" as defined above, that' is reflected on the statement of account, will be documented and placed.in the bid file. The bid or proposal from the person with the debt shall be considered "'non responsive" and "not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any `person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list.all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title (Owner, Officer, Director, Manager, Etc.) `' ® C r y ,0c j' c I o r4SJ ;0)C ,*r/� m V - d �Y� ©ns M vol. 389 Pg. 2 Page 18 of 20 J. LEGISLATIVE CERTIFICATIONS Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent . change§ made to it via 'cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.saip.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment; or similar -ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible -for federal procurement are listed at https://www.sam.gov.The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract.The company representative below finther affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2271: I - Does not boycott -Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to .Section 2270.001, and 2.2.74.002 Texas Government Code: 1. , `Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or. limit commercial relations specifically with Israel, or with a person or entity.doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, *or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. 3. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and' will not boycott energy companies during the .tern of the Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not. required. 4. If Respondent is required to make a -verification pursuant.to Section 2274.002 of the Texas Governmenf Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against.a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so indicate in its Response/wand state why the verification is not required. . Company Name: /1 i? / ?e & ly r r ea Y,0 Ardh — d ote Authorized Company Representative: Al f 0& $/ s Address: Contract ##:_ Vol.* A Pg. 9.1,Q Page 19 of 20 K. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared in collusion with any other vendor and that the contents of this bid have not " been communicated to any other vendor prior to the official opening of this bid. Signed Bye . Typed Nan�sa✓ Company Name: Phone: " Mailing Address: Inn Z' -4; 1f I'vr t' cc 3/P �'aa Email Address: le"g h f L ,n r Vendor Tax Identification Number: Title: L� rPoPaftan 'Sou END OF. BID REQUEST NO.23-072 HOT I UX ASPHALTS By signing below, Brazos County agrees that this bid, 23-072 will be awarded as dictated on the associated bid tabulation sheet, to -the Respondent who se.name, appears above and both parties agree to terms and can. lions co . 'ned, erein. Rim Brazos County Commissioner's Court: Date: t'(i� (Z,U�.Ik `'r t �� 0 as Brazos County CIerk: ��C Qu- V..ol. 389 Page 20 of 20 The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. VReferences-ISection F) 19"V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section n LKKIslative Certifications (Section J) M-"A11 Addendums (if applicable) Q"Certification of Bid (Section K) v • Vol. 389 pg. JOINT REQUEST FOR BID BID NO.23-072 HOT MIX ASPHALTS SEALED BIDS TO BE SUBMITTED BEFORE: Thursday, January 19, 2023, 2:00pm CST TO THE: BRAZOSCOUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 361-4290 Fax: (919) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection' of the Respondent's bid. In compliance with this. solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for famishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: By (Print): Roy j< L a i VI �W PX Title: G M Physical Address: A 11V'Q'Y 1 h A'M Mailing Address: Pb M)4- 11'1'4 GI aV\4Pit !a-G k-bin T 1-1f!r4 oL Telephone:5'11 fj3 4�W Fax: a'1e1 J'�Lb +In 4 E-Mail: M. Sc1A,t V1j1eN 0 j _ Itr� C Vol. 389 pg. 286 Page 2 of 20 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Thursday, January 19, 2023 at which time bids will be publicly opened and read aloud. A. -SCOPE OF BID 1. Bids are solicited products and services for hot mix asphalt set forth in this bid request for a one (1) year period beginning January 1, 2023 through December 31, 2023 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. PARTICIPATING ENTITES — County same as Brazos County and City of College Station. b. COMMISSIONERS COURT — The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. C. CITY COUNCIL- The elected officials of the City of College Station, Texas given the authority to exercise such powers and jurisdiction of all City business as conferred by the State Constitutions and Laws. d. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. e. CONTRACTOR — The successful Respondent(s) of this bid request. £ COUNTY — The government of Brazos County, Texas and its authorized representative. g. SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. h. RESPONDENT — Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court/City Council, this bid effects a working contract between the Participating Entities and the Contractor for the period designated. Page 3 of 20 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 5. The Participating Entities reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the Participating Entities. 6. The Participating Entities shall not be responsible for any verbal communication between any employee of the Participating Entities and any Respondent(s). Only written specifications and written price quotations will be considered. Respondent(s) with questions regarding the bid should submit them in writing via the Brazos Valley e- Marketplace at https://brazosbid.ionwave.net. 7. The Participating Entities reserves the right to reject any bid that does not fully respond to each specified item 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The Participating Entities may cancel this Contract at any time for any reason, provided a thirty -day written notice is given. 11. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price b. Extended price c. Special needs and requirements of the Participating Entities d. Results of testing samples (if required by the Participating Entities) e. Delivery f. References g. The Participating Entities experience with products bid h. Respondent's past performance record with the Participating Entities 12. Although the cost ofproducts to be provided is an essential part ofthe bid, the Participating Entities are not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to the Participating Entities. Page 4 of 20 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the Participating Entities at the sole discretion ofthe Commissioners Court/City Council when all terms and conditions ofthe Contract and specifications have been met to its satisfaction, including the submission to the Participating Entities of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to the Participating Entities until the Participating Entities actually accepts and takes possession of the goods at the point or points of delivery. 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State -of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. - Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means -of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be reiected or returned unopened to the Respondent(s). Bids submitted to any other person or department other than the Brazos Countv Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages ofthe bid document, attachments, questions and responses, addenda, and special notices. The Certification of Page 5 of 20 Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor. Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or, documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with BB 1295, Goverment Code 2252.908, if awarded a contract. Respondent(s) agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info forml295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Participating Entities Purchasing Agent, authorized to do so by the Commissioner's Court/City Council. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Respondents shall acknowledge receipt of all addenda or their proposal may be considered non -responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.netj after bid award by Commissioner's Court/City Council. 23. The bid specifies the number of consecutive calendar days required to reach substantial completion of the project under normal conditions. Failure to comply with completion time will be considered reason enough to enforce liquidated damages and/or cancel the contract. If the job cannot be completed within the terms of the contract as determined by the Participating Entities, the Participating Entities will suffer fiuther loss. Contractor and Contractor's Surety shall. be liable for and shall pay- Owner stipulated and fixed sums, hereinafter agree to as liquidated damages, for each additional calendar day of delay past the thirty. (30) days stated in the contract: Two Hundred Fifty Dollars ($250.00). It is understood that said sum shall be considered liquidated damages and shall not be considered as a penalty against the Contractor. 24. The Participating Entities reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. Voi. 3 8 9 Pg. -9* Page 6 of 20 25. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with the Participating Entities. 26. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 27. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. 28. Any subcontracting must be approved prior to commencement of the Contract by the Participating Entities. 29. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 30. Any brand name, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the Participating Entities desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 31. The Participating Entities does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 32. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the Participating Entities reserves the right to purchase these items from any source, without causing this Contract to be canceled. 33. Participating Entities will only be required to pay for materials actually received and/or services actually provided. Participating Entities shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. Vol. 3 8 9 pg. Page 7 of 20 34. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, Texas 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. City Of College Station: Invoices must be submitted by the Contractor in duplicate to the City Of College Station, Accounting Dept., P.O. Box 9973, College Station, Texas 77842-0973. To submit invoices via electronic mail, please use the following address: VendorInvoiceEnt cstx.gov. If invoices are subject to cash discount, discount period to be taken from the date of completion of order or date of receipt of invoice, whichever occurs last regardless of whether or not correct discount terms appear on invoice. All invoices to be paid in full within 30 days after satisfactory delivery and billing unless otherwise specified or mutually agreed upon before orders are placed. The City will not be liable for payment of invoices received six (6) months after order completion 35. As a governmental subdivision, The Participating Entities are exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from Brazos County or the City of College Station. 36. Upon award of Contract for any commodity or materials purchased by the Participating Entities, the Contractor agrees to protect the Participating Entities from any claim involving patent right infringement, copyright infringement; sales franchise disputes. 37. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 38. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are ' advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County l >g Page 8 of 20 Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 39. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 40. Respondent(s) understands that The Participating Entities are governments subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the.Texas Government Code. 41. Notwithstanding any provisions contained herein, the obligations of The Participating Entities are expressly contingent upon the availability of funding .for the obligations contained herein for the term of the contract and any extensions and renewals thereto. 42. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 43. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. 44. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. C. SPECIAL PROVISIONS - 1. All prices shall include delivery and freight. Delivery locations may include any Brazos County roadway, county yard or facility within Brazos County. The City of College Station Public Works Department or job site within designated by the Participating Entities. Delivery times shall be Monday -Friday 7 a.m.-530 p.m. unless otherwise approved by Brazos County Road and Bridge and City of College Station. Vol._389 Pg. 293 Page 9 of 20 2. Contractor must provide traffic control in accordance with the latest edition of the TMUTCD. Traffic control is considered subsidiary to the items of the contract. 3. Safety Data Sheets must be furnished at the time of delivery as specified by the State and Federal Regulations (IF APPLICABLE). 4. Quantities listed are estimated for tabulation purposes only and are not guaranteed minimums. 5. Bid will be awarded by either individual item or total cost, dependent upon which would be most cost effective to the Participating Entities. 6. Contractor shall provide sample of each item specified in Section G Specifications and described in Section H Quotations; for evaluation of quality.. Samples shall be prepared in' accordance with the specification here -in. Participating Entities reserve the right to decide if items offered are Equivalent to that specified. Participating Entities decision will be final 7. Participating Entities reserve the right to request additional samples of products listed in the bid at any. time. If a sample request is made after bids and original samples are received, additional samples requested shall be received within five (5) working days of the request. D. INSURANCE REQUIREMENTS The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability with limits for bodily injury and for,property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. r Vol. 389 1'.9. 94 n Page 10 of 20 a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. E. BONDING REQUIREMENTS 1. All respondent(s) must submit, with proposal, a cashier's certified check for at least five percent (59/6) of the total bid price, payable to the order of both Participating Entities or a Bid Bond in the same amount issued by a surety, acceptable to the Participating Entities, authorized to do business in the State of Texas, as a guarantee that the bidder will do the work described herein at the rates stated herein. Unsuccessful respondent(s) Cashier Check's or Certified Check will be returned after a written request to do so have been received by the Purchasing Agents of the Participating Entities. - 2. The successful respondent(s) must provide to the Participating Entities, a performance bond and payment bond, each in the amount of one hundred percent (100%) of the total contract sum within ten (10) calendar days after receipt of notification of bid award. Such bonds shall be executed by a corporate surety duty authorized and admitted to do business in the State of Texas and licensed in the State of Texas and licensed in the State of Texas to issue surety bonds with a Best Rating "A" or better. THE PARTICIPATING ENTITIES RESERVES THE RIGHT TO ACCEPT OR REJECT ANY SURETY COMPANY PROPOSED BY THE RESPONDENT(S). IN THE EVENT THE PARTICIPATING ENTITIES REJECTS THE PROPOSED SURETY COMPANY THE RESPONDENT(S) WILL BE AFFORDED FIVE (5) ADDITIONAL DAYS TO SUBMIT THE REQUIRED BONDS ISSUED BY A SURETY COMPANY ACCEPTABLE TO THE PARTICIPATING ENTITIES. F. Page 11 of 20 Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: _ Q� Contact: Phone: le Email: T Ei a)A& i� {'. , b pptl\V0-e,- loyi Company/Entity: Contact: I QRAAO Phone: FO 61 $ $' 31e 1 ci Email: S Y llt� G� rn �, S S f 1 P� P.tilci - Gnw► CompanylBntity: Contact: IS DW V\ VL I py i p Phone: j ej 04 hex i ;i- Email: i i n r C� C,eG� 2�t s• f �arSn '* LeAI-Ws Page 12 of 20 G. SPECIFICATIONS 1. Items herein ,described as Dense -Graded Hot -Mix Asphalt (D-GR HMA) placed at directed locations shall meet or exceed 2014 Texas Department of Transportation Standard Specification Item 340. All materials, equipment, and facilities used for the production, delivery, and placement of items herein described will be subject to inspection, sampling and/or testing by Brazos County to verify compliance with Item 340. Contractor shall provide a complete mix design report with verification testing results of each mix type for approval prior to work being performed. 2. Items otherwise described as Thin Overlay Mixtures (TOM) placed at directed locations shall meet or exceed 2014 Texas Department of Transportation Standard Specification Item 347. This item will be subject to testing by the City of College Station and Contractor in accordance with Table 4 of the Specification. Contractor will provide all traffic control. All signs, lights and barricades shall be in accordance with The Texas Manual on Uniform Traffic Control Devices, latest edition. 4. To maintain the temperature of the hot mix at an adequate level, the plant must be located within 25 miles of the Brazos County Road and Bridge Department. 5. Milling must be performed in accordance with 2014 Texas Department of Transportation Standard Specification Item 305. Asphalt Pavement will be salvaged to the limits and depths directed by the County. Brazos County retains ownership of the reclaimed asphalt material. Contractor will deliver the salvaged asphalt pavement material to `a location as directed and not to exceed 10 miles from the project. This Item will be measured by the square yare in its original location. 6. Temporary Flexible, Reflective Roadway Marker Tabs will be placed in accordance with 2014 Texas Department of Transportation Specification Item 662 and the TMUTCD. 7. This annlies to rail delivery only. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the awarded Suppliers(s), after the first 60 calendar days of each quarter, the. Primary and Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the awarded bid price. Contractor will be responsible for initiating any change in price and providing proof of the increase in cost. If the pricing is still agreeable to the Contractor(s) and/or Brazos County, the bid will continue to be in place for the following quarter If the pricing is not acceptable by either the Contractor(s) or Brazos County, the contract will be cancelled, and the items will be listed for bid again. At any given time, a price may be set Vol. 3 8 9 rig. Page 13 of 20 for the duration of this bid upon agreement between the Primary and Secondary Contractors and Brazos County. 8. All pricing given that does not have rail delivery will remain firm for the term of this contract. 9. If a fuel surcharge is requested in your pricing, the fuel surcharge chart must be included in your sealed bid. H. QUOTATIONS The following quantities are estimates of our anticipated purchases and will be used ONLY for tabulation purposes. `The specified estimates are not guaranteed minimums. Fill in the blanks with unit prides and extensions that are firm for the entire period of this contract. Prices quoted are for the production and placement of material in accordance with specifications from supplier to ,jobsite. Item # Estimated uanti : Description: - 1. 2,000 SY D-GR HMA Type D PG 64-22,1.50" min. thick, compacted and placed in accordance with Item 340 $ /SY(Placement less than 1000 tons Product Name: �" rb Product Number: J� 2. 13,000 SY D-GR HMA Type D PG 64-22,1.50" min. thick, compacted and placed in accordance with Item 340 $ 1A I (w /SY(Placement exceeding than 1000 tons Product Name: P6 bc(:)2_ Product Number: 3. 2,000 SY D-GR HMA Type D PG 64-22, 2.00" min. thick, compacted and placed in accordance with Item 340 /SY(Placement less than 1000 tons Product Name: Product Number:"{' 4. 18,000 SY D-GR HMA- Type D PG 64-22, 2.00" min. thick, compacted and placed in accordance with Item 340 Ev6:.=9P 298 Page 14 of 20 $ !!�A?s /SY(Placement exceeding than 1000 tons Product Name: (, ®, P6 Product Number: 41 5. 2,000 SY D-GR HMA Type C PG 64-22, 2.00" min. think, compacted and placed in accordance with Item 340 $ l , to /SY(Placement less than 1000 tons Product Name: 9PO Product Number: za1 e i 1 6. 18,000 SY D-GR HMA Type C PG 64-22, 2.00" min. thick,' compacted and placed in accordance with Item 340 $ + �3 /SY(Placement exceeding than 1000 tons Product Name: lee. � V& _2 Product Niunber: y �q tv 7. 2,000 SY D-GR HMA Type B PG 64-22, 2.50" min. think, compacted and placed in accordance with Item 340 $ U . /SY(Placement less than 1000 tons Product Name: Product Number: C� 8. 32.500 SY D-GR HMA Type B PG 64 22, 2.50" min. thick, compacted and placed in accordance with Item 340 $ /SY Iacement exceeding than 1000 tons Product Name: Product Number: 3P� L 0 l 9. 2,000 SY D-GR EMA Type B PG 64-22, 3.00" min. think, compacted and placed in accordance with Item 340 $ /SY(Placement less than 1000 tons Product Name: Product Number: .3qo VOL 8 9 Pg. 299 .Page 15 of 20 10. 15,500 SY D-GR HMA Type B PG 64-22, 3.00" min. thick, compacted and placed in accordance with Item 340 $ ✓ /SY(Placement exceeding than 1000 tons Product Name: pA Z G va Product Number: 11. 4000 TONS TOM PG 76-22, 1.00" min. thick, compacted and placed per City of College Station plans, for various locations; compacted and placed in accordance with Item 347. /SY Placement less than 1000 tons Product Name: Product Number: � A Millin for HMAC butt 616ints for overlays 0-3 inches. 12. 1,000 SY $ �-i •�--I/Sy 13. 18,000 SY Milling travel lanes and shoulders for mill and fill projects 0- 2 inches depth. $• 3� /SY 14. 18,000 SY Milling travel lanes and shoulders for mill and fill projects 2- 4 inches depth.' $ 4 e� / SY 15. 2000 EA Yellow - Temporary * Flexible, Reflective Roadway Marker Tabs $ • of) / EA 16. On occasion, Brazos County may have the need to do patching on various Brazos County roads. This would require small amounts of hot mix to be.picked up by Brazos County trucks, 100 ton maximum per day. Brazos County is flexible on the type of mix that could be used. We are asking for a price per ton. Brazos County would call ahead and give notice for the quantity needed. a. D-GR HMA Type D AQ �0 '%per ton b. D-GR HMA Type C \z I per ton c. I D-GR HMA Type B I per ton 17. Specific location of supplier's plant. 18. 1 Time from order for delivery of materials: N •-., - Page 16 of 20 Vol. 3 9 Pg. Page 17 of 20 I. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. 1. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, -and any other entity that proposes or otherwise seeks to enter into a contract or other tkansaction with the County requiring -approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. 5. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any "person" owned, partially owned; managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that.have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title (Owner, Officer, Director, Manager, Etc.) Vol. 3 9' K pg. Page 18 of 20 J. LEGISLATIVE CERTIFICATIONS Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive ofthe United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at httpsJ/www.sam.gov.The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract.The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2271: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, and 2274.002 Texas Government Code: 1. `Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. 3. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the Contract. IfRespondent does not make. that verification, Respondent must so indicate in its Response and state why the certification is not required. 4. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas Government Code, Respondent verifies that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the verification is not required. Company Authorized Company Representative: Address: p O bti-/- 111'1 �j Date:_ I. i q - a'L �p Contract4: X3 — 01 2- Vol. 3 90p9. 3 Page 19 of 20 K. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared' in collusion wi er vendor and that the contents of this bid have not been communicated to a /bth vendor pfior to the official opening of this bid: Signed By: Typed Name: _M G� y pJy Title: Company Name: 1�O1 13,1 '-1 l VOLA t i IM I h G- Phone: G116 Mailing Address: 90 i30)(_ 11-1-? °I Cib`l-eln� ��"G�1 Dln , TY- 1-1 Email Address: Vendor Tax Identification Number: a 0 -- 3 A5 -1 3 �,S END OF BID REQUEST NO.23-072 HOT MIX ASPHALTS By signing below, Brazos County agrees that this bid, 23-072 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties Brazos County Commissioner's Court: PCX^ N E Pt Teey_s, C.octo 1 y JtkaoE Date: Attest: Brazos County Clerk: KA(ZE P M C Qk C-E0 Vol. 3.90 Pg. 4 Page 20 of 20 The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. Q' References ISection F) 12--V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section n Cl"Legislative Certifications (Section J) ❑ All Addendums (if applicable) C' Certification of Bid -(Section K) Vol. _ �;�� _: •tip,.-. rz y- Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN; TX 77803 PHONE (979) 3614290 FAX (979) 361-4293 January 13, 2023 US Corrections LLC PO Box 171078 -Nashville, TN 37217 Re. Renewal of Contract 023-I03R Extradition Services of Prisoners for Brazos County. Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Rxtradition Services of Prisoners 23-103R, previously known as 22-122R, 22-001R, and 21-09L All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from June 1, 2023 to May 31, 2023. To accept the renewal option, please fill ' out the information and sign below. Return the signed documents by email to sdubec@brazoscountytx.gov or fax to (979) 361-4293. Please then submit an updated Certificate of Insurance by email or mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4294. Contact Name: Joel Brasfield Title: President & General Counsel E-Mail: dwarden@pdsonertransport.net Telephone: 615-352-9798 x 156 US C,QRR�-c,,,, T�IONS LLC f/71�'J� iAuflio ze afu e tS Y Duane Peters, County Judge 2/6/2023 Date a L t:c4- I a 3 Date E Vol. 39. - i�ip -9- a EXTRADITION SERVICES OF PRISONERS SERVICE CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 Contract No. 11-091 Bryan, Texas 77803 Page I of 10 Pages Telephone (979) 361-4294 GENERAL REQUIREMENT FOR CONTRACT I, Joel Brasfield as a duly authorized representative of Us corrections t_t_c "Vendor" willingly attest to perform (or deliver) as per Exhibit A, Job No. 20/0057 with Harris County and Exhibit B, Pricing Sheet, for Brazos County. I further agree to all of the provisions and specifications contained in this contract. AUTHORIZATION Authorization is given to Brazos County to use Job No. 20/0057 with Harris County for Extradition Services of Prisoners, under the authorization letter from U.S. Corrections, LLC and the inter -local agreement between Brazos County and Harris County, ENTIRE CONTRACT Harris County Job No. 20/0057, Exhibit A and Exhibit B Pricing Sheet is hereby incorporated into this contract. This contract may only be amended by written instrument approved and executed by the parties. Harris County contracts shall only be used by Brazos County to purchase goods and service to be used by Brazos County, and are not to be included in any cooperative purchasing association or use by another governmental entity through any agreement with Brazos County; Vendor has the right to refuse Brazos County's request to use the Harris County's contract; If Vendor agrees to contract with Brazos County using a Harris County contract, then all materials, goods or services purchased under the Agreement between Brazos County and the Vendor shall be in accordance with the current Harris County contract; In the event that the contract was procured using a Request for Proposals or any.,other procurement process that allows for negotiation, Brazos County may negotiate pricing and terms that would apply to Brazos County only; Brazos County shall have no authority whatsoever to change any terms, conditions,'or pricing in any Harris County contract; Vendor shall bill Brazos County directly for any and all materials, goods or services purchased by Brazos County; Vendor shall look only to Brazos County for any and all compensation owed for purchases made by Brazos County under the Harris County contract; and Vendor shall settle any and all disputes with Brazos County concerning any purchases made by Brazos County. Harris County shall not be a party to any dispute between Vendor and Brazos County, nor be responsible in any way for the acts or omissions of Brazos County. Vol. ®� Pg. ti Contract No. 21-091 ERAZOS COUNTY, TEXAS Page 2 of'll Pages TERM: The term of this contract will be from date of approval in Commissioner's Court to May 31, 2021. With the option to renew with four (4) additional one (1) year renewal options per the Harris County Contract. CONTRACT RENEWALS Renewals may be made ONLY by written mutual agreement between Brazos County and the vendor pending renewal of the Master Contract, Job No. 20/0057 with Harris County. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. CONTRACTORS RESPONSIBILITY It is the contractor's sole responsibility to print and review all pages of the contract documents and attachments. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for cancellation of contract. Contractor agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended or extended contract. Visit https:flethics.state.tx.us/whatsnew/elf_ info_ form1295.htm for more information. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge, or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. Brazos County will not be responsible for any orders placed without a valid purchase order number. HOLD HARMLESS AGREEMENT Vendor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly from Vendor's performance. Vendor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover Vendor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. r � a Contract No. 21-091 BRAZOS COUNTY, TEXAS Page 3 of 11 Pages ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the Vendor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. INVOICES & PAYMENTS Vendor shall not perform any services for Brazos County without a purchase order. Payments to vendors will not be made if the vendor cannot produce a Brazos County Purchase Order. Vendor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Vendor. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the vendor in completion of the contract. This term supersedes any contradicting terms throughout the contract and/or any attachments. When multiple deliveries and/or services are required, the vendor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The vendor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the vendor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated Exhibit A. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the Vendor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and Contract No. 21-091 BRAZOS COUNTY, TEXAS Page 4 of 11 Pages specifications of this contract and any other terms, conditions, provisions, and specifications provided by the Vendor; the terms of this contract shall supersede. GOVERNING LAW AND VENUE This service contract is governed by the laws of the State of Texas, specifically, the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is fiirther advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. Requests to withdraw a submitted bid or proposal are subject to the approval of the Purchasing Agent. SEVERABILITX If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining' portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE- OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. va. 3 90 Pg. 10 Contract No. 21-091 BRAZOS COUNTY, TEXAS Page 5 of 11 Pages TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos' County and/or the Wndor niay tercniriatc 'tfie_confract without' causelupoi tliii yi ;(30) day_s w'q q;) nofiee, _ _ _ . _ ._ COMPLIANCE WITH THE PRISON RAPE ELIMINATION ACT The County Detention Center as an operation of the Brazos County Office of Sheriff (BCOS) will comply with the Prison Rape EIimination Act (PREA). The Detention Center has a Zero Tolerance Policy regarding sexual abuse and sexual harassment. The Detention Center will conduct a background investigation on all employees, volunteers, students or other contractors that may have contact with inmates. Background checks will be conducted as least every five (5) years. The BCOS shall ensure that all volunteers and contractors who have contact with inmates have been trained on their responsibilities under the agency's sexual abuse and sexual harassment prevention, detection, and response policies and procedures. Any contractor or volunteer who engages in sexual abuse is prohibited from contact with inmates and shall be reported to law enforcement agencies and to relevant licensing bodies, unless the activity was clearly not criminal. The facility will take appropriate remedial measures and prohibit further contact with inmates in the case of violation of sexual abuse or sexual harassment policies. The County has an affirmative duty to disclose any misconduct in violation of the sexual abuse and sexual harassment policy. Material omissions regarding such misconduct, or the provision of materially false information are grounds for termination of this agreement. FORCES MAJEURE Neither party shall be liable in damages or have the right to terminate this agreement for any delay or default in performing hereunder if such delay or default is caused by conditions beyond its control or are inadvisable, commercially impracticable, or illegal including by not limited to acts of God, government restrictions (including the denial or cancellation of any necessary license or certification), wars, insurrections, acts of terrorism, threats of terrorism, civil disorder, labor strikes or disruptions, epidemics,,, dndetriics!and/or any other cause that is beyond the reasonable control of the party whose performance is affected (including mechanical, electronic, or communications failure). Contractor reserves the right to refuse to move any Prisoner for any reason, Nothing in this agreement shall be construed to obligate Contractor to accept any move of behalf of the Department under this agreement. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE VENDOR'S INSURANCE The Vendor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Vendor is covered by the insurance as follows: 11�1. 9 pg. BRAZOS COUNTY, TEXAS Contract No. 21-091 Page 6 of 11 Pages (1) Commercial General Liability insurance including but not limited to the coverage indicated below. Coverage shall not exclude or limit Products/Completed Operations, Contractual Liability, or Cross Liability. Coverage must be written on occurrence form. • Each Occurrence: $1,000,000 • Personal Injury & Adv. Injury: $1,000,000 • Products/Completed Operation Aggregate: $2,000,000 • General Aggregate: $2,000,000 (2) Workers Compensation insurance as required by the laws of Texas, and Employers' Liability. Employers' Liability • Liability, Each Accident: $500,000 • Disease -Each Employee: $500,000 • Disease — Policy Limit: $500,000 (3) Commercial Automobile Liability insurance which includes any automobile (owned, non- , owned, and hired vehicles) used in connection with the contract. • Combined Single Limit —Each Accident: $1,500,000 if operating vehicles with a seating capacity of 15 or less; or • Combined Single Limit — Each Accident $5,000,000 if operating vehicles over seating capacity of 15 With reference to the foregoing insurance requirement, the vendor shall endorse applicable insurance policies as follows: • A waiver of subrogation in favor of Brazos County, its officials, employees, volunteers and officers shall be provided for General Liability, Commercial Automobile Liability, and Workers' Compensation. • The vendor's insurance coverage shall name Brazos County as additional insured under the General Liability policy. • All insurance policies shall be endorsed to require the insurer to immediately notify Brazos, County of any decrease in the insurance coverage limits. • All insurance policies shall be endorsed to the effect that Brazos County will receive at least thirty (30) day's notice prior to cancellation, non -renewal or termination of the policy, • All copies of Certificates of Insurance shall reference the project/contract number. • All insurance shall be purchased from an insurance company that meets the following requirements: o A financial rating of A-VII or higher as assigned by the BEST Rating Company or equivalent. • Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent, and shall contain provisions representing and warranting the following: o Sets forth all endorsements and insurance coverages according to requirements and instructions contained herein. Vol. � Pg. 12 BRAZOS COUNTY, TEXAS Contract No. 21-091 Page 7 of 11 Pages o Sets forth the notice of cancellation or termination to Brazos County. LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of Iiens on Brazos County property; disclaimers and Iimitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Vendor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Vendor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Vendor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained' herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Vendor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOSCOUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 VENDOR: Contact Name: Phone Number: Billing Info: Joel Brasfield 615-352-9798 517 Hickory Hills Blvd, Whites Creek, TN 37189 ASSIGNABILITY This contract may not be assigned without the prior written permission of Brazos County. Vol. 3 9 Q -Pg. 13 Contract No. 21-091 BRAZOS COUNTY, TEXAS Page 8 of 11 Pages FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Vendor shall be retained and made available by the Vendor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Vendor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Vendor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Vendor shall retain such records until the audit is concluded and all issues resolved. Vendor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Vendor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Vendor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Vendor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The Vendor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Vendor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account 'of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Vendor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor agrees, upon receipt of written notice of a claim or action, to defend the claim or action, or take other appropriate measure to indemnify, and hold harmless the County, its Officers, its Agents and its Employees from and against all claims and actions for bodily Va. 3'90 Pg. 14 BRAZOS COUNTY, TEXAS Contract No. 21-091 Page 9 of 11 Pages injury, death, or property damages caused by the fault of the Contractor, its Officers, its Agents, or its Employees. Contractor is obligated to indemnify only to the extent of the fault of the Contractor, its Officers, its Agents, or its Employees. However, the Contractor shall have no obligation as set forth above with respect to any claim or action from bodily injury, death or property damages arising out of the fault of the County, its Officers, its Agents or its Employees. va 3 90e Pa. 15 Contract No. 21-091 BRAZOS COUNTY, TEXAS Page 10 of 11 Pages HOUSE BILL 89 & DEBARMENT VERIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms that the company submitting this proposal, under the provisions of Subtitle F, Title 10, and Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Government Code: 1. `Boycott Israel" means refiising to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name: US Corrections LLC Authorized Company Representative: Joel Brasfield Date:12/812020 Contract #:21-091 Vol. 3 gQ pg. 16 BRAZOS COUNTY, TEXAS Contract No. 21-091 Page 11 of 11 Pages CERTIFICATION OF CONTRACT The undersigned further affirms the non -debarment statement above, that they are duly authorized execute this contract. :Signed ;By;; Title: President &General Counsel Typed Name: Joel Brasfield Company Name: US Corrections LLC Email Address: dwarden@prisonertransport.net Phone No. 616-352-9798 Mailing Address: PO Box 171078 Nashville TN 37217 P. O. Box or Street City State Zip Employer Identification Number: 82-3201264 Social Security Number: N/A Ap d b o ' si ners' Court on this �-- day of �, 2020 by Holding the position of „ ry Vol. 3 9 ® Pg.' . 5 ��G O !N DgWigbtDops1ouf; C?AL, CPPO Hartis County Purchasing Anent June 01, 2020 Judge Llna Mi.dalgo ConilliiSSiorierS Coui:t Harris'County, Texas Comm..Rodney Ellis Comm. Adrian Gaicle RE: Job No. 200057 Comm.•Steve Radack- IVlembsrs of Co1xlniissioners Court: Gomn.R. Jack-Caale `YES No AWAIN l+� ❑ ❑ !; ❑ ❑ ❑ ❑ Please approve the following Award on the basis of'lowest bid meeting specifications: Description: Extradition Services•of?Asoners•for the Harris County Sheriffs Office: Bid(s)Received: Two (2) on April 06, 2020 (see attached) Vendor(s): US. Corrections. LLC Term: rune 0% 2020 - May 31, 2021 with four (4) one-year renewal options Amount; $1,36500.0 Evaluated By: • Harris County Purchasing , Sheriffs Office After evaluating the bidst it was discovered that Trident Alliance Group; VLC submitted a norn- resm.sive bid, by failing to submit addenda 1,5. Item 4 will.not be awarded. Purchase order(g) will be issued ttpou. Commissioners Court approval. Sincerely, DoWight Dopslauf Purdliasing Agent CAK Attachtnent(s) Presented to Commissioners Court cc: Velidor(s) June 9, 2020 Approve: E/G FOR TNCLUSTON ON CON. IMISSTONERS COURT AGENDA JUNE 69, 2020 1001 "Preston, Suite 670, Ho.ustod. TX 77002 Tel 713-274-4400 Fnx 713-75 S •6695 VOL _ Pg. g... Q4S/�CpG , ZP��a v a, 9 = DeWigbt Dopslauf, C.P.11M., CPPO Harris County Purchasing agent Jurie 01, 2020 lts No ABSTAIN Conunissioners Court J.pdge.jjna Hidalgo. 91 ❑ ❑ .Farris County, Texas Comm. Rodney Eills i ❑ ❑ Comrn.Adrlad Garcia ❑ ❑ .RE: Job No. 200057. Comm..Steve Radack• IV - ❑ ❑ Members of Cdinmissioners Court: Comm.A.jack Cagle ❑ ❑' Please approve the following award on the basis oflowest bid meeting specifications: Description: Extradition Services of Prisoners for the Harris County Sheriffs Of Bid(s) Received: Two (2) on April 06, 2020 (see attached) Vendors):. US. Corrections LLC Term: June 09, 2020 - May 31, 2021 with four (4) one-year renewal options Amount: $1,365�400 Evaluated By:. - Harris County. Purchasing - Sheriffs Office After evaluating the bibs, it was discovered *that Trident Alliance Group; LLC submitted •a• non- responsive bid by failing to submit addenda 2-5. Item 4 will .not be awarded. Purchase orders) will be issued upon Commissioners Court approval. Sincerely,, DeWight Dopslauf Purchasing Agent• CAK Attachment(s) cc: Vetrdoz(s) Presented to Commissioners Court June 9, 2020 Approve: Ef C7 FOR INCLUSION ON COMMISSIONERS COURT AGENDA JUNE 09; 2020 i uMUM, 1 UM, suite 67% Houstou. TX 77002 Tel 713-274-440 3-75.%U645---; V( 3 90`, Pg. 1 Aid Tab -Job No. 200057, Extmdlllon Services ofPrisoners for the Harris County Sherlirs Off ra Item l 3 4 5 6 7 Trident Alliance Group, LLC _I I US Corrections LLC t.n Description Unte or Measure Est. Unit Price Total Price I Unit Price Total Price lulatlon a Prisoner miles 515,000 51.20 $61 B4O00.00 $2.00 $1,030,000,00 iotaPrisaner miles 98,200 $1.00 $98,200.00 $2.00 $196$00.00 Real Condition (insulin dependent, HEY, pregamey) Holes 15,000 S1,00 S15,000.00 $5.00 S75,000.00 iitional Services ited Service Areas (provide listing ofstates that fel l in miles 15.000 S0,00 50.00 NO BID NO BID category). ount offered by vendor when multiple prisoners arc tier 2 to 10 10% Not Applicable 25% NotApplicable ad up and dropped atfat some location and tittle. tier 111020 15% Not Applicable 25% Not Applicable tier 21+ 25% Not Applicable 25% Not Applicable imumtmnsportfee fortripsunder300miles trip 60 NO BID NOBID S400.00 $24,000.00 1a)ConditionsSurchnrgeFee trip 100 NO BID NO BID $400,00 SWO0.00 Grand Total S731.200.00 t Award Recommendation Lowest Bld Meeting Specifications (Item 4 will not be awarded) a Corrected Total 'Non -responsive, did not submit addendUms 2, 3, 4 and 5 which Included 0 revised pricing sheet and changes to the specifications. Pago Ion E3Vol 9 o Pg. -- 2 HARRIS COUNTY Job No. i `'ti s�f • '�`h%tsl,rcpG BID COVER SHEET 20/0057 B1D FOR: Extradition Set -vices of Prisoners for the Harris County Sheriffs Office (For one (1) year beginning approximately May 1, 2020) DUE DATE: IY.l ondav, Marcli 16, 2019 Ref, to ?Ur- AEt. Due no latter than 2:00 P.M. local time in Houston, Texas. Bids received later tlt»u the date and time above will not be considered. or, rERORS NOTE: Cstrelltlly read till instructions, requirements and specifications. Pill out all forms properly and completely. Submit your bid with all appropriate supplements and/or samples in an appropriately sivxd envelope or box. PACKAGE MUST SHOW THE JOB NUMBER, DESCRIPTION AND BE MARKED "SEALED BID". IZ , TURN BID TO: I )AMUS COUNTY PURCHASING AGENT 1001 PRESTON, SUITE 670 HOUSTON, TEXAS 77002 Buyer: Chris I{alniuslti at 713-274-44I) or em:1i1: ckslsninslciC+r�llur.lsctx.nct Presented to Commissioners Court Total Amount of Bid: $ 1,290,400.00 Company Name: [J,';s;nrrectiongI I Q APPROVE Company Address: PO Box _171078 Recorded VO >,,.___Eage City, State, Zip Code: Nashville, TN 37217 Tnxpayor ldelitiftcdtion Number (T.I.N.): _ 821201264 ' a Telephoneext,j; Q Fax:_615-352-9737 o-tnail: cimtardk-n t7 prisnnariranspod.niat Do you.carrs ea c your employees? XYes _No If yes, what % of employees; '100 % Signntute _ _ _ _ PrintNam0—JQel,BresfiPld (Your Sisk nsr tati s to yot offer provide tho goods and/or services in Ili is bid according to the published provisions of this Job and cortifs • (h all statesn is nmde by you are true, complete and correct. All prices and Signatures nnIst he typewritten or written in tIc Whon an , atter i 'sstted, it becomes a part of this contracts Contract is not valid until Purchase Order is issued.) Accepted by: llato:Is�l /�Q?n F1ARI C .,F LlNA II[DALGU vote Of the Court. ca.tuiv (� � .col Z�,2.� Y s No Abstain itcv =d Wig l Judge Hidalgo Q ❑ Comm. Ellis ❑ ❑ Comm. A. Garcia ❑ ❑ Comm. Radack ❑ ❑ us. Corrections - Pape 46of 104 Comm. Cagle [a I or20 FQI. 3 9 'r Pfl• a---�- COL d p Si DeWight Dopslauf, CAM., CPPC Harris County Purchasing Agent March 11, 2020 TO; All Vendars Job No. WOW EXTENDED DUE DXrE,: March 23, 2020, no later than 2:00 lam, Local Time in Houston, Texas All vendors are required to sign and attach a copy of this addendumn with each bid for Extradition Services of Prisoners for the Harris County Sheriffs Office. This addendum must be received by the Purchasing Department no later than the above due date. ADDENDUM NO. F 1. The due date has been extended from Monday, March 16, 2020 to Monday, Marc1123, 2020,no later than 2:00 pan. local time, Houston, TX (attached). 2. Responses to all vondor questions received related to this project will be rcicased within a subsequent addendum and/or question and answer memo. [IS C:orrPotionsI Company Name Sincerely, �DeWigl:Dlopsl Purchasing Agent 1001 Preston, Suite670, I-loue&gpca`?iZPP*a.,ToVlOtw4-4400 +Fax713-755-6695 0 -a I Vol. -- pg.. UUMM,T2ADUN ID D 1 HARRIS COUNTY Join No. BID COVER SHE, 20/0057 13111) TOR: extradition Services of Prisoners for the Harris County Sheriff's Office (For one (1) year beginning approximately May 1, 2020) DUE DATE: Monday, MoMi16,2014Ma rch 23, 2020 Dire no later than 2:00 P.M. local tine In Houston, Texas. Bids received Inter than the data and time above will not be considered. OFF E,RORS NOT]';: Carefully read all instructions, requirements and specifications. Ti1l out all forms properly and completely. Subutlt your bid with all appropriate supplements and/or samples ht an appropriately sized envelope or box. PACKAGE MUST S110W T13E J013 NUMBER, D.ESC14PTION AND ]BE, MARIC1, D "St, ALE, D 13ID". RETURN I31D TO: HAMS COUNTY PURCHASING AGENT 1001 PRIDISTON, SUITE 670 HO'USTON, TEXAS 77002 Buyer: Chris KaruinsId at 713-274-4419 or email: clMtninsltiftu hetx net TotalA:nountofBid: . s_1,290,400.00 Company Name: US Corrections LLC Company Address: 'TO Box 171078 City, State, Zip Code. Nashville, TN 37217 Taxpayer Identification Number (T.I.N.): 823201264 Telephony$ &115-35_2- 57%txt. 156 pax: 615-352-9737 —e-mail. dwarden ,prisonertransport.net Do }you ca yealb mWile o otn• etployees? x Yes _, No if yes, what % of employees: 100% V Print NameJoel Brasfield [Your siests t your rto provide the goods and/orservices in.this bid according to the published provisions ofthis Jobandat all statetnc, s made byyou rue true, complete and correct. Ali priers andsignaturesmustbetypewritten or rvAttWhen an nwa letter is issued, it be -comes a part of this contract. Contract is not valid until Purchase Order is issued.) Accepted by: Date: 4/3/2020 HARRIS COUNTY JUDGE L1NA I3I5ALG0 CnxNjb Revised NO Page 1 of23 U.S. Corrections - Page 74 of 101 -.-.-• VOL 3 Pg. _._�---- Get COG DeWight DopslgLrf, CAR, CPPO HardS COUnty Purchasing Agent March 19, 2020 TO: All Vendors RE. Job No. 20/0057 DUE DATE., Mamh 30, 2020, no later th(ut 2:00 pm, Local'1'ime in Houston, Texas All vendors am required to sign and attach a copy ofthis addendum with each bid for Extradition Services al' Prisoners for file Harris County Sheriff's Office. This addendtUn must be received by the Purchasing Deparlillcnt no later them (lie above due date. ADDENDUM NO.2 I. 'Pile chic dale lu►s been cxtcaclecl from fvloiul:iy, Mmth 23, 2020 to t1•Ion(l-.ty, Miwi•eh 30, 2021), no later then 2:00 p.nt. local time, Houstcm, Tx (atfnched). 2. Responses to all vendor questions received related to this project will be released within it subsequent addonduu► and/or question and answer memo. Sincerely, DeWight Dopsla►d Purchasing Agettl US Corrections LLC Company Name J CA1UijbO� 1001 Preston, Suite 670,((0►l��o��at�QtlA4Jti°�a4'7�Pt1ll�27A-4�t00 ft 713-755-6695 0 !Vol. 3910 Pg. 24 nAT�ISJrA.�'.B�i,�i.T1�L`iDTIlti'I_��� g,� H A KRIS COUNTY Job No. BI.D COVER. SHEET 20/0057 BID FOR; El xh-aditioll Services of Prisoilers for t1►e Harris County Sheriff's Office (For one (1) year beginning approximately May 1, 2020) DUE, DATE: Monday, Mta�=ct�_1��-�A�9M41•relP,14020 March 30,202 Due lia lateir than 2;00 P.M. local tiniu in Houston, Texas, Bids received later than the date aucl time above will not be considered. OrRERORS NOTE: Carefully read all iustractiotts, requirements and specifications. Fill out all forms properlY anti completely. Sulat:tityottr bld with all apliropriatesupplenieitis and/or sanlplcs in an apllroprlately sized onvelope or box. PACKAGE MUST SHOW THE SOB N'UNII3: rR, DESCMI-ION AND BE MAPKED "SEALED BID". RETURN 131D TO: HARRIS COUNTY PURCHASING AGENT 1001 PRESTON, SUJ`.CI; 670 HOUSTON, TEXAS 77002 BUM! Chrls Kanifnsid at 713.274-4419 oil email: ckmnfnsId@j)ur.hctx.net Total Amount of Did. $ 1,290,400.00 Comply Namc: US Corrections LLC Compaq address: PO Box 171078 city State, Zip Code: Nashville, TN 37217 Taxpayer ldctttifioation Alurnbor (T.I,N•): 823201264 Teieplione; G1 i9�79 xt. 156 Tax: 615-352-9737 e-mail: dwarderlta')prisonertransport net 7 • "'Al Do you cari caMi . i of our oinployces7 LYes _ lqo If yes, what % of employees; 100 % Siguahi-ra; r'rintName_ Joel Brasfield [Your signal is t our of r to vide the goods and/or sorvicos in this bid according to the published provisions of this Job and certi tl t all statement made by you are true, complote and cornet. All prices and signatures must be typeivritton or written 1n . hen an away etter is issued, it becomes a part of (his contract Contract is riot valid until Ptirchhse Order is issued.] Accepted by: bate: 04103/2020 UARRIS COUNTY JUDGE LINTA WDALGO CAtJrjb itevisod 01909 Peao i or23 U.S. Corrections • Pape 76 or 104 __... _. . V QI. pg. 25 MNV DeWight Dopslauf, CAM,, CPP4 Harris COL111ty Purchasing Agent March 20, 2020 TO: All Vendors RE; Job No, 20/0057 1)1)E 1)A`!'E: iylarch 30, 2020. no lator 111an 2,00 pm, Local Time in Houston, Texas All vendonq are required to sign and attach a copy of this addendum with each bid t1or ExtWition Services or Prisoners Ibr the I larris Count), Shchirs Mice, This ►►dde►ldllnl must tic received by, (lie Purchnsing Depitillenl 110 I llel' 111►1►1 the allove title dale, Ai)DENDLIM NO.3 1, Revised Spe.:ilicatioas sheets, pages ICI, 15, 16 anll 17 ol'23 (attached). 2, Questions & Answers (ntluched). j Sincerely, DeWight Dopsl M, Purchasing Agent: US Corrections LLC Company Name CAK/rib U� Vol. 3 Pg. 2 6 '1001 Ilreston, suite 67o.�hlougWri3orieeikUPOPaGTQk761?o?74-11400 Fax 713-766-6695 0 REVISED p'TR Anl�_l~~r.NDI M NO,3 The preferred general requirements and services are as follows; I. Vendor Quallfications 1. Vendor shall have, in place and operational, aground transportation system that operates seven (7) days per week, three hundred sixty-five (365) days per year, twenty-four (24) hours per day. 2. Vendor must have sufficient equipment to meet the transport demands ofthe HCSO. A minimum ofslxteen (16) IS - passenger vans must be available along with other vehicles in vendor's fleet. 3. Vendor shall comply with all applicable state and federal laws and regulations, not limited to U.S. Department of Transportation's Federal Motor Carrier Safety Administration and the Department of Justice in the performance of this contract. 4. Vendor shall provide documentation with bid to show that each transportation agent has received complete training in all phases of prisoner transport, and is properly licensed in accordance with all State and Federal requirements for handling prisoners. 5, Harris County prefers that the vendor has provided a.mmitnum of 5,000 prisoner, transports' during the past twelve (12) months. . 6. Vendor shall provide with the proposal a sample of Department of Transportation (DOT) approved driver Iogs as proof of adhering to the driver --time requirements. •7. In assuming custody of prisoners, vendor shall assume the sole responsibility for security and control of prisoners in _ a professional manner and in accordance with the HCSO written policies and procedures. Such policies, procedures and directives may be promulgated in the future regarding the use of force and the sectirity aid control of prisoners. In the event there are no written policies or procedures, vendor shall follow reasonable and customary operating _ - procedures. Vendor must comply with all Federal, State and Local regulations as they pertain to contractor's services and contractor's employees. Vendor agrees to txavel the most direct route when transporting prisoners, male and/or female, for HCSO. •9. Vendor shall immediately report unusual incidents, emergencies and/or controversial situations that arise in the performance of services to HCSO in accordance with the HCSO directives. For the purpose of definition, "unusual inCident;'emergericy, or controversial situations" includes, but is not limited to, the following: any act of violence by A'prisor�*:!Ot other passengers; any escape or attempted escape of a prisoner, or any other breach of security; any 'excessive delay iq the transportation of a prisoner; any -medical condition of a prisoner or other passenger requiring emergency medical treatment; any mechanical failure that would normally require formal reports to the cognizant regulatory agency; and any refusal of law enforcement agencies to release a prisoner to the contractor as authorized or directed by HCSO. 1. 10. Vendor shall assume custody of prisoners from authorized agents ofHC30, at the location ofincarceratfoa determined by • the parties to be suitable for such purpose, to transport such prisoners to their destination or other specified location. 11. Upon arrival, vendor shall surrender custody of such prisoners to HCSO or to the law enforcement agency as designated by HC50. HCSO has the right to cancel itspiuk up order within twenty-four (24) hours after placing tiie order. Any other cancellation may be made only with the consent ofthe vendor. The vendor shall notify the Criminal Warrants Division of HCSO regarding any significant delays as soon as possible. 12. In the event of delays in delivering prisoners to the specified destination, whether or not beyond vendor control, Including inclement weather or mechanical malfitactions, the vendor shall provide for all prisoner costs, except medical, related to such delays, including, but not limited to, food and lodging. 1 13. Vendor agrees to notify the Criminal Warrants Division within ene-(4) twenty-four (24) hours from receipt of a work requestto transport a female prisoner, whether or not a female guard is available forthe transport. Page 14 of Z3 U.S. Corrections - Page 87 of 104 Vol. Hg. —C9) pi 14. HCSO will provide the vendor with a pickup deadline for all prisoners. The vendor shall be fully responsible for ensuring that all prisoners are picked up before the designated pickup deadline. In the event a prisoner is unavailable for pickup due.to vendor failure to meet the pickup deadline, HCSO will be relieved of any and all costs associated with such pickup. U. Refusal and/or Inability to Transport 1. The vendor shall have the right to refuse to transport any individual whose condition or behavior, in the-epinie�af�he d4m determined by a supervisor, would be detrimental or dangerous to the safety of the vehicle or itspassengers. In the eventthe driverrefuses to transportanysuch individual, HCSO must be notified immediately, prior to leaving the pick- up location, and there shall be no charge to HCM 2. If upon arrival at the holding agency, the vendor Teams that the prisoner has a. contagious disease that was unknown to the vendor and HCSO, the vendor shall immediately contact HCSO for further instructions. If the prisoner is transported, transport shalt be made in such it manner as to ensure the well-being of all other occupants. If the prisoner cannot be transported, HCSO will not be subject to a penalty charge. The vendor agrees not to place holds on HCSO prisoners held in other jurisdictions. Should the vendor or its agents place a hold on a prisoner, in violation of this provision, vendor agrees to reimburse HCSO for the full cost of transport in each such occurrence. 3. In the event the prisoner is unavailable, due to the fault of HCSO, HCSO will be responsible for the costs incurred which are directly attributed to the trip to the facility, but no more than 25% of the original trip cost. In the event the vendor fails to contact the holding facility twelve (12) hours prior to pick up, HCSO must be relieved of any and all costs associated with such pickup if upon arrival the prisoner is unavailable. In any case, HCSO will not be subject to a penalty charge. 4. Should vandorfail to pickup prisoners when booked in advance, HCSO will charge vendor a fee of $100.00 perinfraction. 5. Vendor shall deliver prisoners held in another jurisdiction to HCSO facilities within six (6) days from the date of pick up unless HCSO designates a shorter period of time. Failure to comply with this requirement without the consent of a Criminal Warrants supervisor of HCSO will reduce the cost of the trip by HCSO to 50% of the original price, M. Identification / Uniform 1. Vendor employees shall be, required to wear a uniform bearing the company Iogo. Streedcasual clothes i.e. jeans, T- shirts with popular printed material, sandals, "flip-flops", etc. will not be acceptable. If vendor employees do not wear proper attire, the holding authority may not release the prisoner(s), and the vendar will not be compensated for the trip. 2. All employees of the vendor involved in the pick-up and transportation of prisoners will carry a identification (ID) that indicates information including; but not limited to, the companjr name, employee name, photo, etc. This ID must be presented and/or displayed properly when requested by the holding agency prior to the release of any prisoner. IV. Policy, Contingency Plan and Reporting Requirements„ I. Vendor shall have written contingency plan in place in the event of a medical problem, accident, or prisoner escape, 2. Prisoners must be given an average of eight (8) hour rest period within any given twenty-four (24) hour period. No prisoner will travel' more than twenty-four (24) hours without receiving housing. Housing will be provided to the prisoner, with the opportunity to receive proper rest, shower and meet other hygienic needs. 3. Prisoners must be provided restroom stops _ :e ; .tree (3) hou frequently, in accordance with common prisoner transport standards, and In a humane manner during trip if no restroom facilities are provided on the transport vehicle. If restroom facilities are provided on the transport vehicle, they shall be kept in a sanitary condition and shall be maintained as such for the duration of the transport. 4. Prisoners requiring medication shall be provided medication at required time intervals while en route and self - Doge 15 of23 U.S. Corrections -Page 88 of 904 3-9 t Vol. pg. medication shall be appropriately documented. 5, Prisoners traveling interstate shall meet the governmental standards fdr travel each day from point of departure to point of destination. 6. Releasing agency shall be given one (1) working day notice prior to transportation agency taking custody of a prisoner unless a lesser period may be mutually agreed upon. HCSO will determine if a status change of the prisoner has occurred. In the event that a status change has occurred, thereby causing the transport cancelled, the transporting agency will contact Criminal Warrant supervisor immediately and there will be no charge to the HCSO. 7. Vendor is responsible for providing prisoners three balanced and nutritious meals during each twenty-four (24) hour period while in their custody. 8. Vendor must immediately notify the contact person in HCSO of any medical problems, escape, accident, or other Incidents as outlined in the contingency plan. Should immediate notification not be possible, notification must be provided at the earliest time possible. p—Por rlsoners t veling-irate ' d o risone 10. Appropriate documentation Including written authority to transport prisoner (Le., Prisoner Receipt, property Receipt and Prisoner Medicalh2edication information) will be delivered with the prisoner, The vendor will provide a detailed written report, including all prisoner activities while in transit upon prisoner delivery. The report shall list the date, times•forpickup and delivery, all restroom breaks, meals, medicallbehavior problems and overnight stops. Thereport shall also contain the transporting agents' signatures and the extradition oath for each prisoner transported. 11. Vendor must. provide a twenty-four (24) hour, seven (7) day a week communication system for access of agency declsion-makers. V. Fletsonnel Vendor shall complete an evaluation of potential employees targeting desirable qualified candidates with unquestionable backgrounds. Evaluation must include, but not be limited to, a driving history, a criminal history investigation and drug and alcohol testing. 1. Vendor shall be required and responsible for conducting their own drug and alcohol testing ofeach employee prior to sending to HCSO. ngerprint-and-baekground d eelsz Verde a levees tho—.1..91-1lding-ser6iees-fer Vender-slp reimbu ne- m1f .3`... • 2. Vendor agrees that current employees and new.personnel will not be eligible to provide required services at HCSO, if a criminal record is located for the following offenses: a. All felony offenses unless pard6ned of the offense, if the pardon is expressly granted for subsequent proof of Innocence. b. Misdemeanor offenses that fall into the following categories: 1. Convicted of driving while intoxicated, dither alcohol or drugs, within the past two (2) years, 2. Thefts or crimes against persons that resulted in jail time or probated jail time within the past two (2) years. Drug Offenses; 1. Manufacture or sale of any Illegal drug or controlled substance, 2. Drug use: marijuana —no usage within the past two (2) years, or any felony drug usage. No exceptions Page 16 of23 U.S. Coneatlons - Page 89 of 104 Vol. 3 9a Pg. 2 allowed. d. Felony or misdemeanor convictions for the following offenses: 1. Public lewdness 2. Indecent exposure 3. Perjury 4. Tampering with a governmental record 5. Impersonating a public servant 6. Permitting or facilitating an escape 7. Violations of the rights of a prisoner 3. Transporting agents shall receive at least a total of I00 hours training in all phases of short and long distance prisoner transport, applicable laws, prisoner care, custody, control, self-defense, Cardiopulmonary Resuscitations (CPR), first aid, restraints and weapons training. Vendor must be able to provide proof of training if requested by HCSO. Proof of training, for at least seven (7) years must be retained and accessible to HCSO. 4. Transporting agents shall be properly licensed in accord with all applicable State and Federal requirements. 5. A female transporting agent shall be used when transporting a female prisoner. If no female transport agent is available, the female prisoner is not to be transported by less than two transport agents of the opposite sex. 6. Vendor shall provide a list of names, ID card numbers, and signatures of transporting agent authorized to receive custody of prisoners on behalf of HCSO. Vendor shall be responsible for providing updates to the HCSO. Vendor shall furnish any and all documentation regarding certification or registration of its transport agents to the HCSO upon request. W. Vehicles Vendor's vehicles at all times must meet the following requirements: 1. VehicIes only properly licensed in accordance with all applicable State and Federal regulations, allowed to provide services. 2. Vehicles must separate transporting agents from prisoners, as well; separation ofmale. and female prisoners required. S. Safety equipment, at all times must be on vehicles providung services to HCSO, Safety equipment will consist of but not be limited to cell phones, first aid kits, fire extinguisher and safety triangles. 4. VehicIes shall be clean inside and out at all times. 5. lmmedlate Y Within twenty-four (24) hours, any/all vehicle accidents must be reported to HCSO Criminal Warrants Supervisor. HCSO Criminal Warrants supervisorwill be furnished with any/all official accident investigationreports generated by Iocal/state law enforcement agency and a copy of any vendor internal investigation reports related to any/all accidents. 6. Trip audits shall be completed on transporting agents' activity logs to assure compliance with operating standards. V11. Restraint Equipment 1. Handcuffs and leg irons ,shall be manufactured to meet full compliance with National Institute of Justice (NIJ) Standards dealing with marldng, workmanship, mechanical strength and tamper resistance. 2. Prisoners shall not be secured to any part of the transporting vehicle. 3. The practice of hogtying (the restraint of the ankles and the wrists while being tied together behind the back) shaII be strictly prohibited at all times, Page 17 or23 U.S. Corrections- Page 90 of 104 Vol. 3 94- pg. 3 0 1. Question: Termination: Page 9, "Harris County may terminate the contract without cause upon thirty (30) days written notice. " Would the County allow vendors the same termination rights as the County? Answer: No, due to the time frame, the Harris County Sheriff's Office would require at the Ieast a sixty (60) day written notice in order to arrange personnel and to ensure extraditions are met. 2. Question: Vendor Quaffications: Page 14, "13. Vendor agrees to notfy the Criminal Narrants Division within one (1) hour from receipt of a work request to transport a female prisoner, whether or not a female guard is available for the transport. Would the County consider removing this requirement? This timeline is not feasible. Answer: See Addendum No. 3. The Vendor must assume responsibility of their prisoners. 3. Question: Refusal and/or Inability to Transport: Page 15, "1, .The vendor shall have the right to refuse to transport any individual whose condition or behavior, in the opinion of the driver, would be detrimental or dongero tie to the safety of the vehicle or itspassengers. In the event the driver refuses to transport any such individual, HCSO must be notified immediately, prior to leaving the pick-up location, and Mere shall be no charge toHM0. "Would the County consider allowing charges incurred to be billed to the County if the famed pickup is of no fault of the vendor? Answer: No, if the behavior of the inmate dictates the vendor will either not transport or discontinues. transport services, it is of no fault of the Harris County Sheriffs Office and therefore charges will not be billed to the County. 4. Question: Refusal and/or Inability to Transport: Page 15, "2. Ulu pon arrival at the holding agency, the vendor learns that the prisoner has a contagious disease that was unknown to the vendor and HCSO, the vendor shall immediately contact HCSO for further instructions. If the prisoner is transported, transport shall be made in such a manner as to ensure the well-being of all other occupants If the prisoner cannot be transported, HCSO will not be subject to a penalty charge. 27te vendor agrees not to place Bolds on HCSO prisoners held in other -Jurisdictions. Should the vendor or its agents place a hold on a prisoner, in violation of this prorklon, vendor agrees to reimburse HCSO for the full cost of transport in each such occurrence. " Would the County consider allowing charges incurred to be billed to the County if the failed pickup is of no fault ofthe vendor? Answer: No, if it is of no fault of the Harris County Sheriff's Office, we shall not be billed or charged a penalty. 5. Question: Refusal and/or Inability to Transport: Page 15, "3. In the event the prisoner is unavailable, due to the fault of HCSO, HCSO will be responsible for the casts incurred which are directly attributed to the trip to the facility, but no more than 2S% of the original trip cost. In the event the vendor fails to contact the holding facility t' Wve (12) hoursprlor to pickup, HCSO must be relieved of any and all costs associated with such pickup if upon arrival the prisoner is unavailable. In any case, HCSO will not be subject to a penalty charge. " Would the County consider allowing for 50% of the original trip cost for failed pickups that are no fault of the vendor? Answer: No. 6. Question: Refusal and/or Inability to Transport: Page 15, "3. Should vendor fail to pick up prisoners when booked in advance, HCSO will charge vendor a fee of $100 00 per infraction. Would the County consider removing this requirement in its entirety? This is too broad ofa requirement and does not factor into account conditions out of the Vendors control. Answer: No. U.S. Corrections- Page al of Io4 Vol. 3 Pg. 31 7.. Question: Refusal and/or Inability to Transport: Page 15, "5. Vendor shall deliverprisoners held in another jurisdiction to HCSOfaoilities within six (6) days from the date ofpickup unless HCSO designates ashorter period of tune. Failure to comply with this requirement without the consent of a Criminal Warrants supervisor of HMO will reduce the cost of the trip by HCSO to 50% of the original price. Would the County consider removing this requirement in its entirety? Based on the pickup location of some offenders, it is not possible to guarantee their delivery in six days, or less if we are to abide by mandatory DOT/FMCSA regulations regarding maximum driving time of passenger carrying vehicles. Answer; No, all factors that would prevent the Vendor from delivering to HCSO within six (6) days should be considered prior to accepting the transport, 8. Question: Policy, Contingency Plan and Reporting Requirements:JPage 15, "2. Prisoners must be given an eight (8) hour rest period within any given twenty four (24) hour period. No prisoner will travel more than twenty-four (24) hours without receiving housing.. Would the County consider rewording this requirement to "Prisoners must be given an avero e o eight (8) hours of rest within any given twenty- four (24) hourperiod. Answer: See Addendum No. 3. 9. Question: Policy, Contingency Plan and Reporting Requirements: Page IS, " 3. Prisoners must be provided restroomz stops every three (3) hours during trip if no restroom facilities are provided on the transport . vehicle. If restroom facilities are provided on the transport vehicle, theyshall be kept in a sanitary aondillon and shall be maintained as suchfor the duration of the transport. Would the County consider rewording this requirement to mandate that restroom stops are given frequently, in accordance' with common prisoner transport standards, and in a humane manner? Based on the geographic location of some transports; it is not possible to guarantee every three hours if we are to only utilize secured facilities for restroom breaks. Answer: Yes. 10. Question: Policy, Contingency Plan and Reporting Requirements: Page 16, "S. Prisoners traveling interstate shall travel a minimum of 250 straight-line miles each day from point of departure to point of -destination. " Would the County consider removing this requirement in its entirety? Based on the pickup location of some offenders, it is not possible to guarantee that they will travel 250 straight- line miles each day if we are to abide by manman� DOTIFMCSA regulations regarding maximum driving time of passenger carrying vehicles and -also allowing for adequate rest, restroom and hygiene breaks, Answer: Yes, see Addendum No. 3.All deadlines• for delivery should not be affected by not having a requirement of how many miles traveled. I.I. Question: Policy, Contingency Plan and Reporting Requirements: Page 16, " 6. Releasing agency shall he given one (1) working day notice prior to transportation agency taking custody ofaprisoner unless a lesser period may be "mutually agreed upon. HCSO will determine ifa status change of the prisoner has occurred In the event that a status change has occurred, thereby causing the transport canceller; the transporting agency will contact Criminal Warrant supervisor immediately and there will be no charge to the MO. " Would the County consider rewording this requirement that if a Status Change occurs resulting in a failed pickup at not fault of vendor, County may be billed for costs incurred? Answer: No, if the cancellation is of no fault of the County, the County Shan not incur costs. 12. Question: Policy, Contingency Plan and Reporting Requirements: Page 16, "9 For prisoners traveling interstate, HCSO will be notified the day transporting agents take custody of a prisoner "Would the County consider removing this requirement in its entirety? U.S. CorrWlons - Page 92 of 104 3 94 Pg. VolE 3-�_ Answer: Yes, HCSO does.not need to be notified the day of pickup, but once transportation has been arranged and accepted, it becomes the responsibility of the vendor to ensure the piekup is on time. See Addendum No. 3. 13. Question: Personnel: Page 16, "I. Vendor shall be responsible for drug and alcohol testing of each employee prior to sending to iICSO for fingerprint, and background check Vendor's employees who will be providing services for HCSO will all be required to complete a background check through HCSO Background and Screening. The background check will include but not be limited to fingerprintscreenbg: HCSO, Department of Public Safety, and Federal Bureau oflnvestrgations (FBI) will conduct fingerprint checks All background investigations will adhere to the rules and regulations of Reference ?}tie 28, Code Of Federal Regulations, part 20.33(a)(7) and 28 CFR 20,33(a)(6). Vendor shall reimburse HCSO for arty/all fees associated with required background checks, not to exceed one hundred dollars $100.00 per employee. '{Mould the County consider removing this requirement and instead requiring Vendors to conduct their own commercially available background check? Answer., See Addendum No. 3. 14. Question: Personnel: Page 17, 'U A female transporting agent shall be used when transporting a female prisoner. " Would the County consider amending this requirement to reflect that if no female transport agent is available, the female prisoner is not to be transported by Iess than two transport agents of the opposite sea? Answer: See Addendum No. 3. 15: Question: Vehicles: Page 17, "S. �'mrtte_ diately, arty/all vehlcle accidents must be reported to HC,SO Criminal Warrants Supervisor. HCSO Criminal Warrants s: pervisor wltl be furnislidd with arty/all official accident investigation reports generated by local/state law enforcement agency and a copy of an vendor internal investigation reports related to any/all accidents. Would the County consider removing "Immediately" and rewording to in a "timely manner?" Answer: See Addendum No. 3. 16. Question: Pdeiug: Page 19, "Pricing must he all-inclusive: Harris County will not allow for mry other rates or charges Would the County allow for vendors to submit their own pricing structure and additional line items as the line items mentioned in this bid are not inclusive for all costs associated with the proposed services? Answer: No, any additional charges will fall under related items. 17. Question: Does the County require Vendors to have a "Satisfactory" Safety hating with the Federal Department of Transportation (DOT)? Answer: Yes. IS. Question: On page 21, Minimum Insurance. Requirements. Would the County .consider increasing the Automobile Liability insurance Limit to match the Federal Department of Transportations, Federal Motor Carrier Safety Administrations mandated Iimit of $1.5MMfor vehicles designed to transport 15 passengers or Iess as opposed to the $1MM outlined? FMCSA standards may be found at the link below. Answer: Harris County will keep Insurance Requirements as is. 19. Question: Does the County require'Vendors to utilize transport vehicles equipped with cameras? Answer: No. U.S. Corrections - Page 93 of 104 ` d. 3 3-2 Pg. 20. Question: Is the County aware of the State of Florida's, Department of AgricuIture's Security Licensing Laws requiring all private companies performing prisoner transports in the State of Florida, including all transports/extraditions for the Hamilton County Sheriffs Office originating in the State of Florida, to have a W Security License and does the County require the awarded Contractor to have this license, as does the State of Florida? Answer: No. 21. Question Is the County aware ofthe Federal Motor Carrier Safety Administration's mandated Electronic Logging Device (ELD) program that went into effect on December 1 S'; 2417 and does the County require compliance with this law, as does the Federal Government? Answer: Yes, if the Federal Government requires this Electronic Logging Device (ELD) the Harris County Sheriffs Office cannot supersede compliance, 22. Question: Is the County aware of the Federal Motor Carrier Safety Administration's mandatory Hours -of. Service (HOS) regulations that limits maximum driving time for passenger`carrying vehicles and does the County require compliance with this law, as does the Federal Government? Answer: Yes, the Harris County Sheriffs Office cannot supersede the Federal Government's statue. U.a corrections -Page 94 of 104 Vol. 3 901P9, 34 DeWight Dopslauf, C.P.M., CPPO t-iarris County Purchasing Agent March 25, 2020 TO: All Vendors. RE: Job No. 20/0057 EXITINDED DUE, DATE: April 6, 2020, Ito later tlui:t 2:00 pan, L ucal Timo in Houston, Texas All vendors arc required to sign and :�itach at copy orliiis addendum Willi each bid for G unwition services or Prisoncis for the Marris County Sheriffs oliice. This addendum mush be received by the Purchasing Department no later than the above clue dale. ADDENDUM NO.4 rlte dne clatic has hacn extended 1 rom Monday, March 30, 2020 to Monday, r pHl 6, 2020, no later than 2:00 p.m. local bate, [ louslon, ,l,X (aatlached). Sincerely, . .Dg Pnt g[}altxlat I' Agent �Itdtil'.s :�i riat e For US Corrections LLC Company Name CAK/riboN 1f}tt! i'restott, Stdte G%t), I lqu::fQ } cti6i{ '-P� i�d3rib 1 FE-Ir 7�13-755-6695 0 Vol. 396 Pg. I S IlCa�' DeWight Dopslauf, C.RM., CPPO Harris County PLIrchasing Agent April 2, 2020 TO: All Vendors RE: Job No. 20/0057 DUE, DA"IT: April G, 2020, uo Eater ihan 2:00 pal, Locill'l'inic in I-loustoti, Texas All vendoas ate acquimd to sign and al(acll a copy 01'11iis liddendt1l)a will, each bid for Extradition Scn�iees of Prisoners Rir Ilic Harris County Sheriff's Oliice. This addendum mast be received by the t'urehasino 1)eparliileil no hater (liar [lie above duc date. ADDENDUM NO.5 . 1. Revised Specificaliuns shed, page Is of 23 (ai{;tchetl). I Revised Priciiig/Dolivory Inroijnlalioti shccl, page 19 or23 (attached). 3. Questions cC Ansi%crs (alt;tcheci). Sinecrely, DeWight Dopsl ul' Purchasing Ag tit US Cot rectiorls LLCM i Compaaly NjIltrie CA K/i jli w 1 1001 I'restori, Suite 670, I-toU.g accTAQtt OPPaTob'Mi8,74-41:00 Fax 7-13-755-6695 a Vol. ®�� Pg. 36 VIII. Resnonsibilities Prior and During Transportation Vendors must provide the following services prior and during the transportation of prisoners arriving or departing from HCSO locations: 1. Positive physically identified of prisoners is required prior to transportation agents assuming custody and removing them from the holding agency. Transporting agents shall have photographs and fingerprints on hand for comparison when picking up a prisoner for HCSO. 2. Transporting agent of the sane gender will provide a strip search of prisoners prior to transporting. 3. Property transported shall be inventoried and signed for by both the prisoner and the transporting agent. All transported property will be kept separated from prisoner during transportation, 4. At all times, during transportation prisoner's phone use is prohibited. No exceptions. 5. Prisoner's food to be consumed and provided on the vehicle utilized for...and'durl'ng transportation. 6. When transportation -housing facilities must be utilized, prisoners shal'be lodged in Aecure and adequate jail facilities. Housing facility and local staff must be advised of prisoners escape poq;iti4 security threat i.e. possible gang affiliation, disruptive group member or high profile offender, ft ever. possible transportation prisoners shall be separated from the general population at the housing facility. 7. Prisoner injuries shall be reported to the transporting agency office and HCSO. 8. Transporting agents are legally responsible for prisoners under their care and control. 9. All escapes shall be reported immediately to local Iaw enforcement at the scene, HCSO, and to the transportation agency office, IX. Special Conditions Surcharge Pee Special conditions surcharge fee will be utilized for special situations such as but not limited to time specific pick-ups and drop offs, shoal notice transports, release dates, court dates, and/or situation where inmate housing must occur because operational routes have been impacted. Pap MOM U,S. Corrections- Page 98 ot404 Vol. 3 9a. Pg. 3 7 PRICIlVG Vendor roust provide unit pricingforthe items below. Quantities are estimated, Harris County may require more or less. Incase of discrepancy between unit and total pricing, unit pricing governs. Harris County may award by item, by group, by category, overall or as best serves the County. Pricing must be all-inclusive. Harris Countywili not allowfor any other rates or charges. Item Est. Unit NO. Description UOM QtZ; Price Total Price Population 1 Male Prisoner miles 515,000 $ 2.00 $1,030,000.00 2. Female Prisoner miles 98,200 $ 2.00 $198,400.00 3 Medical Condition (insulin dependent, HN, pregnancy) miles 15,000 $ Please see $iotes below Additional Services 4 Limited Service Areas (provide listing of states that fall in miles 15,000 $ $ this category). Please see notes below 5 Discount offered by vendor when multiple prisoners are tier 2-10 !o picked up and dropped off at same location and time. 25 tier 11 20 %25 tier 21+ % 25 6 N nimum transport fee for trips under 300 miles trip 60 $ 400.00 $ 24,000.00 7 Special Conditions Surcharge Fee trip 100 8400.00 $40,000.00 G[1;AND TOTAL $1,290,400.00 UN_EWAL OPT)(ONS Harris County may consider four (4) one-year renewal options, renewable one (1) year at a time, based upon the same terms, conditions and pricing as the original year. Renewal is subject to approval by the Harris County Commissioners Court. Once renewal options are exhausted, the contract must be rebid. Harris County reserves the right to rebid at any time as is in its best interest and is not automatically bound to renew. Notes: Pricing Included below along with reasoning on Pricing Clarification document, Page 103. 3. Medical Conditions: priced case -by -case or if an exact dollar amount is needed for purpose of bid, $5.00 per mile. 4. Limited Service Areas: priced case -by -case or if an exact dollar amount is needed for purpose of bid, listing of states and associated pricing is below. Limited Service States and Pricing: VT, NH, WA, OR, ME: $2.25 per mile ID: $2.50 per mile MT: $2.75 per mile ND: $3.00 per mile WY: $3.25 per mile SD: $3.50 per mile Page 19of23 U& Corrections - Page 99 of 104 3 9d P9• 3 8 Vol. I, Question: Refusal andlor Inability to Transport.- Page 15, "l, The vendor shall have the right to refuse to transport any individual whose condition or behavior, in the opinion of the driver, would be detrimental or dangerous to the safety of the vehicle or its passengers. In the event the driver refuses to transport any such individual, HCSO must be notifred immediately, prior to leaving the pick-up location, and there shall be no charge to HCSO. " Refusal and/or Inability to Transport: Page 15, "2.tf upon arrival at the holding agency, the vendor learns that the prisoner has a contagious disease that was unimown to the vendor and HCSO, the vendor shall immediately contact HCSO for further instructions. If the prisoner is transported, transport shall be made in such a manner as to ensure the well-being of all other occupants. Ifthe prisoner cannot be trmrsported, 500 will not be subject to a penalty charge. The vendor agrees not to place holds on II'CSO prisoners held in other jurisdictions. Should the vendor or its agents place a hold on a prisoner; in violation of this provision, vendor agrees to reimburse HCSO for the full cost of transport in each such occurrence. " Refusal and/or Inability to Transport, Page 15, "3, In the event the prisoner is unavailable, due to the fault of HCSO, HCSO will be responsible for the costs incurred which are directly attributed to the trip to the facility, but no more than 2S% of the original trip cost, In the event the vendor falls to contact the holding facility twelve (12) hours prior to pick up, HMO must be relieved of any and all costs associated with such pickup if upon arrival the prisoner is unavailable. In any case, HCSD will not be subject to a penalty charge, " Addressing the three requirements above, when a trip is cancelled after company agents are already in route (or arrived) to the pickup location, transport companies inour significant costs to pay their staff, gas, depreciation, house their inmates in transport, and It also impacts company drivers' DOT "driver service hours". This same applies when a company arrives at a facility and they cannot pick-up an offender due to undisclosed medical conditions, no medications being provided, or some other unsafe condition that is no fault of the vendor. It would be unreasonable to require prisoner transport companies to incur these costs of cancellation and/or no -pickup when they have spent significant time and resources, and capital into the transport. We request that HCSO allows for industry standards of a 50% cancellation fee (after a certain date), or a no -pickup fee in the case that a company shows up and is not able to safety transport the offender. Answer; See Addendum No. 3., for revisions to page 15, section H, 1. Before the vendor starts travelling to the location for the pickup, and after going through the quote process, and accepting the job at the quoted price, it is the responsibility of the vendor to contact the holding agency to ensure the prisoner will be ready for pickup and that all medical and/or medications are known up front prior to pick up. Before quoting a price, all information (medical, medications, etc.) should be made known and is the vendor's sole obligation to ensure all current information on the prisoner is available. It is no fault of the Harris County Sherrif s ,Office (RCSO) if all information is not acquired by vendor or if the prisoner's behavior is detrimental or dangerous. HCSO will not be responsible for any cost leading up to the prisoner being picked up if the pickup is at no fault of HCSO. HCSO will only be responsible for a failed pickup if the failed pickup was directly the fault ofHCSO- If the prisoner becomes contagious by disease and is of no fault of the vendor or HCSO the vendor shall immediately contact HCSO for further instructions. If the prisoner is transported, transport shall be made in such a manner as to ensure the Weil -being of all other occupants. If the prisoner cannot be transported, HCSO will not be subject to a penalty charge. The vendor agrees not to place bolds.on HCSO prisoners held in other jurisdictions. Should the vendor or its agents place a hold on a prisoner, in violation of this provision, vendor agrees to reimburse HCSO for the full cost of transport in each such occurrence. The 25% of the Original 'Trip Cost (quoted price) should remain the same. If the vendor is unable to or refuses to transport after a price is accepted it is the vendor's responsibility to ensure all U.S. Correcilone - Page 100 of 104 Vol. 3 9d pg. 39 information is !mown or disclosed to the vendor. The HCSO is not responsible for any information not disclosed to the vendor prior to pickup. 2, Question: Refusal and/or Inability to Transport: Page 15, "d. should vendor fall to pick up prisoners when booked in advance, HCSO will charge vetrdor a fee of $100.00 per infraction. This is a very broad requirement thaf we are requesting removed or seek additional clarification on. Failed pickups can be caused by numerous conditions outside of a Vendors control inch as vehicle breakdowns, weather conditions, or delays at facilities. We. do not believe it is fair for the County to fine Vendors if a pickup is unsuccessful due to variables out of the Vendors control. Could the .County please provide additional clarification on this requirement or advise if removal is possible? Answer: The HCSO and A law enforcement agencies are mandated by state law and the fifty (60) State Compact Agreement that all extraditions are completed in the time frame specified for Out of County (OOC) and Out of State (008) charges. If transportation is arranged by vendor, but the vendor fails to arrive in the allotted time, the HCSO will be sub&ct to penalty by the State, Xt is only fair that if the HCSO is entrusting the vendor to arrive on or before the time frame expires, there be some Fne or penalty adjudicated to the vendor to ensure the time frame is met. 3. Question: Refusal and/or Inability to Transport Page 15, " 5. Vendor shall deliverprisoners held its another jurisdiction to HCSO facilities within six (6) daysfrom the date ofpickup videss HCSO designates a shorter period. Failure to comply with this requirement without the consent of a Crinninal Warrants supervisor of HCS'C wlll reduce the cost of the trip by H00 to 50% of the origin:al price, We request that the 6-day delivery window be removed. Based on the pickup location of some offenders it is not possible to guarantee their delivery in 6-days or less if Vendors are to abide by mandatory DOT/FMCSA requirements for Maximum Driving time for Passenger Carrying vehicles. This is a federal law which the bid terms require compliance of Additionally, the specifications require frequent restroom stops and overnight housing averaging 8-hours of rest in every 24-hour period which adds additional time. We understand that the County would like offenders delivered as quickly as possible once picked up but forcing a six -day window could place offenders, vendors staff, and the general public at risk if vendors are not providing adequate rest for transport personnel. It is in vendor's best interest to have offenders in custody for the shortest amount of time possible to mitigate liability but violation of federal law or endangerment of all involved may/will occur by rushing the transport process. Additionally, the offenders' comfort and safety are something we have made great strides to improve, We attempt to provide them with an extended mid -transport break averaging 24-48 hours when traveling cross country. This allows for the offender to.rest, exercise, and receive care before continuing their transport, When combining the mid -transport break of 48 hours or more with the 8-hour average break per day, honoring the 6-day request would require us lower our standard of care for offenders, The mid -transport break comes at no additional charge to our clients and Is an attempt -to provide our passengers a better experience than any other company in the industry. This helps protect the offender, you and our company. Answer: No, all factors that would prevent the vendor from delivering to HCS0 Within six (6) days should be considered prior to accepting the transport. All transports bave a deadline date in which the prisoner must be picked up by, but does not have a drop off date. It should be the responsibility of the vendor to ensure the prisoner can be dropped off within the six (6) day aIlotm:ent, 4. Question: Pricing: We have additional concerns related to the pricing portion of this bid which fails to include minimum transport charges nor surcharges for special request transports, Minimum Charge and Surcharges for special transport requests are industry standard for all transportation companies. The "Minimum Transport Fee" protoots prisoner transport companies from getting a transport request for 10 miles at $x.xx/mile, potentially resulting in a $10-15 bill to move an offender. It is very costly to transport U,S. Corrections - Page 101 of 104 Vol. 3 9Q Pg. 40 inmates and no company would be able to remain in business at those rates. We request that there is language added to the contract to state that all moves will be over 300 miles, or alternatively allow for minimum price for a transport on your pricing schedule. Surcharges ary industry standard and allow prisoner transport companies to charge for additional work and money incurred when a special condition applies. These are situations like release dates, court dates, short - notice or any transport that requires companies to pick up or drop off on specific dates and times or situation where inmate housing must occur because our operational routes have been impacted by these parameters. County jails typically charge between $45-150/1nmate per night to house overnight. In almost all circumstances, time specific pick-ups and drop offs and/or short notice transport requests incur significant housing costs for not just your offenders, but any other offenders on the same vehicle.. We request that HCSO considers adding Special Conditions Surcharge and allow for this fee to apply to these transports. If surcharges and minimums cannot be added to the bid, companies will bid. a higher rate per mile in order to offset the losses they will take on special requests and short moves. This will result in the County paying a much higher rate per mile than needed on regular (the majority) of their moves. Please consider this amendment to the pricing page as it is a win/win for both. vendor and agency. Answer: See Addendum No.5. U.S. Conecdons- Page 102 of 104 —� !Vol. 3 90P9 41 IMIMIQ RCUMM DATE: 3/9/2020 To: ckaminski(unur,lictx.tiet FROM: Dave Warden III, 615-362-9798 ext. 156 Name and Phone Number US Corrections LLC Company Name PO Box 171078 Street Address Nashville, TN 37217 City, State, Zip RE: Vendor's intent to respond to Job P, U/xxxx Extradition Services of Prisoners for the Harris County Sheriff's Office In order that Harris County may assess potential vendor's interest in this job, .please check one of the statements below and email to ckaminski gur.hctx.net, prior to the deadline of this .13.1D. Thank you. Our company intends to respond to this job Yes Oar company declines to respond to this job Optional: Reason for declining Declining to respond will not etiminate the vendor from future consideration to jobs with Harris County. v 4t U.S. Corrections - Page 47 of 1.04 P�ec . E3 91: Pg. This bid/proposal package includes the components checked below. If the item is not checked, it is not applicable to this bid/proposal. Offerors are asked to review the documentation to be sure that all applicable parts are included. If any portion of the documentation is missing, notify the Purchasing Department immediately. Offeror should be thoroughly familiar with all of the following items applicable to the bid/propoW before submitting an offer. Cover Sheet - Complete this page, sign IN INK and return it Table of Contents - This page lists the applicable components of this bid/proposal documentation. General Requirements - It is offeror's responsibility to be thoroughly familiar with the General Requirements, Specifications - This section contains a detailed description of the goods/services sought by the County. Pricing/Delivery Information - This form is used to solicit exact pricing of goods/services, delivery, and other costs, Attachments X a. Tax Form/Debt/Residence Certification - Complete this form and return itwith your offer, b. Bid Guaranty & Performance Bond Information & Requirements - This form applies only to certain bids/proposals. All public work contracts over $25,000 require a Payment Bond and over $100,000 must also have a Performance Bond, in a form approved by the County. Please read carefully and fill out completely. c, Bid Check Return Authorization Form - This form applies only to certain bids/proposals. Read this form carefully and fill it out completely. d. Vehicle Delivery Instructions - included only when purchasing vehicles. X e. Minimum Insurance Requirements- Included in specific requirements when applicable (does not supersede `.`Hold Harmless" section of General Requirements). f. Worker's Compensation Insurance Coverage Rule 110.110 - This requirement is applicable for a building or construction contract. g. Financial Statement- When this information is required, you must use this form or submit acceptable financial documents, b. Reference Sheet -When references are required, reference letters or the use of this form is acceptable. i. HIPAA Requirements j. Questionnaire U.S. Correctlons - Page 48 of 104 9 Vol. Pg. 4 3 Page 3 of 23 READ THIS ENTIRE DOCUMENT CAREFULLY. FOLLOW ALL INSTRUCTIONS. YOU ARE RESPONSIBLE FOR FULFILLING ALL REQUIREIViFNTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM. General Requirements apply to all advertised bids; however, these may be superseded, whole or in part, by OTHER DATA CONTAINED HEREIN. Review the Table of Contents. Be sure your bid package is complete. ACCESS TO RECORDS In special circumstances, vendor may be required to allow duty authorized representatives of Harris County, the Harris County Hospital District or the state and federal government access to contracts, books, documents, and records necessary to verify the nature and extent of the costof services provided by vendor. Vendor mustkeep records within Harris County or note in bid that records will be available within the boundaries of Harris County to those representatives v►zihin twenty-four (24) hours of request by the County. ACH VENDOR PAYb1ENT (Automated Clearinghouse) Harris County offers ACH vendor payment services for all vendors providing; products or service. Instructions and authorization agreementforms are provided atwww.hctx.netlauditor/, ADDENDA When specifications are revised, the Harris County Purchasing Department will issue an addendum addressing; the nature of the change. Offerors must sign and include it in the returned bid package. AS,SIGNitiIENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Harris County Commissioners Court or other applicable governing; body. AWARD Harris County reserves die right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. In the event the lowest dollar offeror meeting specifications is not awarded a contract, the offeror niay appear before the Commissioners Court, Hospital District Board of Trustees, the Juvenile Board or other applicable governing body and present evidence concerning his responsibility after officially notifying; the Office of the Purchasing Agent of his intent to appear. BID FORM COMPLETION Fill out and return to the Harris County Purchasing Department ONE (1) complete bid form in an appropriately sized envelope or box. PACICAGE MUST SHOW THE JOB NUMBER, DESCRIPTION AND .BE MARKED I°SEALED BID:' An authorized representative of the offeror should sign the Bid Cover Sheet. The contract will be binding only when signed by Harris County, funds are certified by the County Auditor and or the Hospital District, as applicable, and a Purchase Order issued. BID RETURNS Offerors must return all completed bids to the Harris County Purchasing; Department reception desk at 1001 Preston, Suite 670, Houston, Texas before 2:00 P.M. LOCAL Ti1VIE IN H:OUSTON, TEXAS an the date specified. Late, bids -will notbe accepted. BONDS If this bid requires submission of bid guarantee and performance and payment bonds, there will be a separate page explaining; those requirements. Bids submitted without the required bid bond or cashier's checks are not acceptable. CERTIFICATE OF INTERESTED PARTIES (FORikI 1295) Texas .law requires all parties who enter into any contract with the County which must be approved by Commissioners Court to disclose all interested parties. Form 129.5 must be completed in its entirety at the following website: https://v►.wmethics.state.tx.us/,�vliatsnew/elf info forn1295.1itm prior to submitting; your response. Failure to do so may result in disqualification of your response. CERTIFICATION REGARDING DEBARMENT, SUSPENSION INELIGIBILITY, AND VOLUNTARY EXCLUSION The Contractor certifies by execution of this Contract that it is not ineligible for participation in federal or state assistance programs under Executive Order 12549, "Debarment and Suspension." Additionally, contractor warrants and represents by execution of this Contract that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any Federal programs, including but not limited to the following: Department of Health and Human Services (DHHS), Office of Inspector General (OIG) - List of Excluded Individuals & Entities (LEIE); U.S. General Work Administration (GSA) —Excluded Parties List Systetn (EPLS); All States (50) Health & ifuman Work Commission Medicaid OIG Sanction List, Government U.S. Corrections - Page 49 of 104 Poec 4 of 23 — Vol.1 r • M11 M Terrorist Watch List (OFAC / Patriot Act); Department of Commerce; Bureau of Industry and Security, Denied Persons List; and Department of Homeland Security, immigration and Customs Enforcement (ICE) Most Wanted The Contractor further agrees to includethis certification in all contracts between itself and any subcontractors in connection with the services performed tinder this Contract. Contractor also certifies that contractor will notify Harris County in writing immediately if contractor is not in compliance with Executive Order 12549 during the term of this contract. Contractor agrees to refund Harris County for any payments made to the contractor while ineligible. COLOR SELECTION Determination of colors of materials is a right reserved by the using department unless otherwise specified in the bid. unspecified colors shall be quoted as standard colors, NOT colors which require up charges or special handling. Unspecified fabrics or vinyls should be construed as medium grade. If offeror fails to get color/material approvals. prior to delivery of merchandise, the using department may refuse to accept the items and demand correct shipment without penalty, subject to other legal remedies. COXIMAIECE WITH FEDERAL, STATE, AND LOCAL LAWS The vendor shall follow all federal, state, and local laws, rules, codes, ordinances, and regulations applicable to die vendor's Services. Pursuant to Chapter 2252, Texas Government Code, the vendor represents and certifies that, at the time of execution of this Contract/Agreement neither the vendor, nor any wholly owned subsidiary, .majority -owned subsidiary, parent company or affiliate of the same (i) engages in business with Iran, Sudan, or any foreign terrorist organization as described in Chapter 2270 of die Texas,Government Code, or Subchapter F of Chapter 2252 of the Texas Government Code, or (ii) is a company listed by the Texas Comptroller of Public Accounts under Sections 2270. D201 or 2252.153 of the Texas Government Code. The term "foreign terrorist organization" in this paragraph has the meaning assigned to such term in Section 2252.15.1 of the Texas Government Code. The vendor warrants and represents that it will pay all its workers all monies earned by its workers including but not limited to regular wages, any overtime compensation, or any additional payments pursuant to the Fair Labor Standards Act, 29 U.S.C. Section 207 9a(1), as amended, the Texas Pay Day Act, the Equal Pay Act, Title WTI of the Civil Rights Act of 1964,42 U.S.C. Section 2000e, et aL, as amended, or any provisions of the Texas Labor Code Ann., as amended. Harris County operates its business ethirally and in compliance with the law. We ask thatany contractor's or vendor's employee doing business with Harris County who believes lie or she has witnessed any suspected ethical violation or fraud immediately report the allegations to: Harris County Purchasing Agent, 1001 Preston, Suite 670, Houston, Texas 77002, 713-2744400, Dexvight.dopslattf a.pur.hctx. net Harris County will conduct a prompt and thorough investigation. Atthe conclusion of the investigation, Harris County will refer any suspected criminal activity to the District Attorney or an appropriate law enforcement agency. Contractors or vendors who report suspected ethical violations or fraud can do so without fear of. retaliation. Retaliating against any contractor or vendor for reporting suspected ethical violations or fraud is strictly prohibited. Contractor/V endor warrants and represents, in accordance with Tex. Gov't Code Ann. § 2270.002, that unless ContractorlVendor meets an exemption under subsection (a), then, as required by subsection (b), Contractor's/Vendor's signature on tlhe Contract/Agreement constitutes written verification that it does not boycott Israel and will not boycott Israel during die term of the contract. CONTRACT OBLIGATION Harris County Commissioners Court must award the contract and the County .fudge or other person authorized by the Harris County Commissioners Court must sign the contract before it becomes binding on Harris County or the offerors. Department heads are NOT authorized to sign agreements for Harris County. Binding agreements shall retrain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. CONTRACT REN€WALS Renewals may be made ONLY by written agreement between Harris County and the offeror. Any price escalations are limited to those stated by the offeror in the original bid. CONTRACT TRANSITION In the event services end by either contract expiration or termination. it sball be required that the vendor continue services if requested by Harris County Purchasing, until new services can be completely operational. The vendor acknowledges its responsibility to cooperate fully with the replacement vendor and Harris County to ensure a smooth and timely transition to the U.S. Corrections - Page 50 or 104 5 of 13 E 3 9Q P9 4-5- replacement vendor. Such transitional period shall not extend more than ninety (90) days beyond the expiration/termination date of the contractor any extension thereof. The vendor shall be reimbursed for services during the transitional period at the rate in effect when the transitional period clause is invoked by Harris County. During any transition period, all other terms and conditions of the contract shall remain in full force and effect as originally written and subsequently amended. DIGITAL FORMAT If offeror obtained the bid specifications in digital format in order to prepare a response, the bid ants! be subndtled in hard copy according to the instructions contained in this bid package. If, in its bid response, offeror makes any changes whatsoever to the County's published bid specifications, the County's bid specifications as published shall control. Furthermore, if an alteration of any kind to the County's published bid specifications is only discovered after the contract is executed and is or is not being performed, the contract is subject to immediate cancellation. DISQUALIFICATION OF OFFEROR Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to Harris County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person'engaged in such line of business. Any or all bids may be rejected if the County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are opened, one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a vendor from submitting multiple bids for different products or services. E-MAIL ADDRESSES CONSENT Vendor affirmatively consents to the disclosure of its e-mail addresses that are provided to Harris County, the Harris County Flood Control District, the Harris County Hospital District including its HMO, the Harris County Appraisal District, or any agency of Harris County. This consent is intended to comply with the requirements of the Texas Public Information Aot, Tex. Gov't Code Ann. §552.137, as amended, and shall survive termination of this agreement. This consent shall apply to e-mail addresses provided by Vendor, its employees, officers, and agents acting on Vendor's behalf and shall apply to any e-mail address provided in any form for any reason whether related to this bid/proposal or otherwise. EVALUATION Evaluation shall be used as a determinant as to which bid items or services are the most efficient and/or most economical for the County. It shall be based on all factors which have a bearing on price and performance of the items in the user environment. All bids are subject to tabulation by the Harris County Purchasing Department and recommendation to the appropriate governing body. Compliance with all bid requirements, delivery and needs of the using department are considerations in evaluating bids. Pricing is NOT the only criteria for making a recommendation. The Harris County Purchasing Department reserves the right to contact any offeror, at any time, to clarify, verify or request information with regard to any bid. FISCAL FUNDING A multi -year lease or lease/purchase arrangement (if requested by the Special Requirements/Instructions), or any contract continuing as a result of an extension option, must include a fiscal funding out provision in the lease or contract. • If, for any reason, funds are not appropriated by the applicable governing body to continue die lease or contract in their sole discretion, said lease or contract shall become null and void on the last day of the current appropriation of funds. After expiration of the lease, leased equipment shall be removed by the offeror from the using department without penalty of any kind or form to Hams County. All charges and physical activity related to delivery, installation, removal and redelivery shall be the responsibility of the offeror. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govem, In the event of any conflict of interpretation of any part of this overall document, Harris County's interpretation shall govern. GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Harris County may request and rely on advice, decisions and opinions of the Attorney General of Texas and the County Attorney concerning any portion of these requirements. Forum for contractual issues shall be in Texas and venue shall be exclusively in Houston, Harris County, Texas, in a federal or state court of competent jurisdiction. The County does not agree to binding arbitration and does notwaive its right to a jury trial. U.S. Correctlons - Page 51 of 104 pogo 6 or23 39Q 46 Vol. Pg. GRANT FUNDING Any contract entered into by the County that is to be paid from grant funds shalt be limited to payment from the grant funding and the vendor/provider understands that the County has not set aside any County funds for the payment of obligations under a grant contract. If grant funding should become unavailable at any time for the continuation of services paid for by the grant, and further funding cannot be obtained for the contract, then the sole recourse of the Provider shall be to terminate any further services under the contract and the contract shall be null and void. HWAA COMPLIANCE Offeror agrees to comply with the requirements of the Health Insurance Portability and Accountability Act of 1996, Pub, L. No. 104-191 (codified at 45 C.F.R. Parts 160 and 164), as amended ("HIPAA"); privacy and security regulations promulgated by the United States Department of Health and Human Services ("DIMS"); Title XIII, Subtitle D of the American Recovery and Reinvestment Act of 2009, Pub. L. No. 111-5, as amended ("HITECH Act'); provisions regarding Confidentiality of Alcohol and Drug Abuse Patient Records (codified at 42 C.F.R. Part 2), as amended; and TEX. HEALTH & SAFETY CODE ANN. §§ 81,046, as amended, 18 1.00 1 et seq., as amended, 241.151 et seq., as amended, and 611.001 et seq., as amended collectively referred to as "HWAA", to the extent that the Offeror uses, discloses or has access to protected health information as defined by 1UFAA. Offeror may be required to enter a Business Associate Agreement pursuant to HIPAA. BOLD HARbMESS AGREEMENT CONTRACTOR, THE SUCCESSFUL OFFEROR HMI INDEMNIFY DEFEND AND HOLD HARRIS COUNTY HARMT.ESS FROM ALL CLAIMS FOR PERSONAL INJURY DEATH AND/OR PROPERTY DAMAGE RESULTINIZ4 DIRECTLY OR MIRECTLY FROM CONTRACTOR'S PERFORMANCE CONTRACTOR SHALT, PROCURE AND MAINTAIN. 'W1TH RESPECT TO THE STMJECT 1VIATTI;R. OF THIS DID APPROPRIATE INSPECTIONS & TESTING Harris County reserves the right to inspect any iteni(s) or service location for compliance with specifications and requirements and needs of the using department If an offeror cannot furnish a sample of a bid item, where applicable, for review, or fails to satisfactorily show an ability to perform, the County can reject the bid as inadequate. I'�Ti VOICES AND PAYMENTS Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, will be returned to the offeror for correction. Under term contracts, when multiple deliveries and/or services are required, the offeror may invoice following each delivery and the County will pay on invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. Prior to any and all payments made for goods and/or services provided under this contract, the offeror should provide his Taxpayerldentification Number or social security number as applicable. This information must be on file with the Harris County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. MAINTENANCE Maintenancerequired for equipment bid should be available in Harris County by amanufacturer-authorized maintenance facility. Costs for this service shall be shown on the Pricing0plivery Information form. If Harris County opts to include maintenance, it shall be so stated in the purchase order and said cost will be included. Service will commence only upon expiration efapplicable warranties and should be priced accordingly. NAME BRANDS Specifications may reference name brands and model numbers. It is not the intent of Harris County to restrict these bids in such cases, but to establish a desired quality level of merchandise or to meet a pre -established standard due fo like existing items. Offerors may offer items of equal stature and the burden of proof of such stature rests with offerors. Harris County shall act as sole judge in determining equality and acceptability of products offered. NEW MILLENIUM COMPLIANCE All products and/or services furnished as part of this contract must be compliant for the present year and forward. This applies to all computers including hardware and software as well as all other commodities with date sensitive embedded chips, POTFNTLAT• CONFLICTS OF INTEREST An outside consultant or contractor is prohibited from submitting a bid for services on a Harris County project of which the consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint venturer or was in any U.S. Corrections - Page 52 of 104 Pape 7 oF23 Vol. 3 Pg., 4 7 other manner associated by ownership to any party that was a designer or other previous contributor, If such a consultant or contractor submits a prohibited bid, that bid shall be disqualified on the basis of conflict of interest, no matter when the conflict is discovered by Harris County. Potential bidders are advised that they may have disclosure requirements pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts valued in excess of $250 given to any County Official or the County Official's family member, or employment of any County Official or the County Official's family member during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Harris County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Contractor shall not use funds to directly or indirectly pay any person for influencing or attempting to influence any public employee or official in connection with the awarding of any contract or the extension, continuation, renewal, amendment or modification of any contract. Additionally, pursuant to 31 U.S.C.A. § 1352 (2003), if at any time during the contract teen funding to contractor exceeds $100,000,00, contractor shall file withthe County the Federal Standard Form LLL titled "Disclosure Form to Report Lobbying." PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. PURCHASE ORDER AND DELIVERY The successful offeror shall not deliver products or provide services without a Harris County Purchase Order, signed by an authorized agent of the Harris County Purchasing Department. The fastest, most reasonable delivery time shall be indicated by the offeror in the proper place on the Pricing/Delivery Information form. Any special information concerning delivery should also be included, on a separate sheet, if necessary. All items shall be shipped F.0�B. INSIDE DELIVERY unless otherwise stated in the specifications. This shall be understood to include bringing merchandise to the appropriate room or place designated by the using department. Every tender or delivery of goods must fully comply with all provisions of these requirements and the specifications including time, delivery and quality. Nonconformance shall constitute a breach which must be rectified prior to expiration of the time for performance. Failure to rectify within the performance period will be considered cause to reject future deliveries and cancellation of the contract by Harris County without prejudice to other remedies provided by law. Where delivery times are critical, Harris County reserves the right to award accordingly. RECYCLED MATERIALS Harris County encourages the use of products made of recycled materials and shall give preference in purchasing to products made of recycled materials if the products meet applicable specifications as to quantity and quality. Harris County will bethe sole judge hi determining product preference application. SAFETY DATA SHEETS Under the "Hazardous Communication Act", commonly known as the "Texas Right To Know Act", an offeror must provide to the County with each delivery, material safety data sheets which are applicable to hazardous substances defined in the Act. Failure of the offeror to furnish this documentation will be cause to reject any bid applying thereto. SCANNED OR RE -TYPED RESPONSE If in its response, offeror either electronically scans, re -types, or in some way reproduces the County's published proposal package, then in the event of any conflict between the terms and provisions of the County's published proposal package, or any portion thereof, and the terns and provisions of the response made by offeror, the County's proposal package as published shall control. Furthermore, if an alteration of any kind to the County's published proposal package is only discovered after the contract is executed and is or is not being performed, the contract is subject to immediate cancellation. SEVER�+IBZLITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SMENCE OF SPECIFICATIONS r The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any pohit, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship U.S. Corrections - Page 53 or 104 :;. Pagc 8 or23 Vol. 9 : �� 48 of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. SUPPLEMENTAL MATERIALS Offerors are responsible for including all pertinent product data in the returned bid package. Literature, brochures, data sheets, specification information, completed forms requested as part of the bid package and any other facts which may affect the evaluation and subsequent contract award should be included. Materials such as legal documents and contractual agreements, which the offeror wishes to include as a condition of the bid, must also be in the returned bid package. Failure to include all necessary and proper supplemental materials may be cause to reject the entire bid. TAXES Harris County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Hams County claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be tirrnished upon written request to the Harris County Purchasing Ageat TERM CONTRACTS If the contract is intended to cover a specific time period, the tern will be given in the specifications under SCOPE. TERMINATION Harris County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Harris County may have in law or equity, Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Harris County's satisfaction and/or to meet all other obligations and requirements. Harris County may terminate the contract without eause.upon thirty (30) days written notice. TERIVMATION FOR HEALTH AND SAFETY VIOLATIONS Harris County has the option to terminate this contract immediately without prior notice if offeror fails to perform any of its obligation& in this contract if the failure (a) created a potential threat to health or safety or (b) violated a law, ordinance, or regulation designed to protect health or safety. TITLE TRANSFER Title and Risk of Loss of goods shall not pass to Harris County until Harris County actually receives and takes possession of the goods at the point or points of delivery. Receiving times may vary with the using department Generally, deliveries may be made between 8:30 a.m. and 4:00 p.m., Monday through Friday. Offerors are advised to consult the using department for instructions, The place of delivery shall be shown under the "Special Requirements/Instructions" section of this bid package and/or on the Purchase Order as a "Deliver To:" address. WAIVER OF SUBROGATION Offeror and offeror's insurance carrier waive any and all rights whatsoever with regard to subrogation against Harris County as an indirect party to any suit arising out of personal or property damages resulting from offeror's performance under this agreement WARRANTIES Offerors shall furnish all data pertinent to warranties or guarantees which may apply to items in the bid. Offerors may not limit or exclude any implied warranties. Offeror warrants that product sold to the County shall conform to the standards established by the U.S. Department of Labor under the Occupational Safety and Health Act of 1970. In the event product does not conform to OSHA Standards, where applicable, Hams County may return the product for correction or replacement at the offeror's expense. If offeror fails to make the appropriate correction within a reasonable time, Harris County may correct at the offeror's expense. U.S. Correctlons - Page 84 of 104 page 9 of 23 VOL 39 pg. . VENDORS O'G ING TAXES OR OTHER DEBTS Pursuant to TX Local Government Code 262.0276, Harris County Commissioners Court has adopted a policy which requires that vendors' taxes and other Harris County debts be current as of the date bidstproposals are due. Bidders with delinquent county taxes or other county debts on the due date will not be eligible for award. Whether or not a vendor's taxes are delinquent will be determined by an independent review of the Tax Office records. Prior to submitting an offer, vendors are encouraged to visit the Tax Office website at www hctaxnet, set up a portfolio of their accounts and make their own initial determination of the status of their tax accounts. Vendors who believe a delinquency is reflected in error must contact the Tax Office to correct any errors or discrepancies prior to submitting their offer in order to ensure that their offer will be considered. Furthermore, if, during the performance of this contract, a vendor's taxes become defnquent or a vendor becomes otherwise indebted to Harris County, Harris County reserves the right to provide notice to the Auditor or Treasurer pursuant to Texas Local Government Code §154.045. This policy is effective for all bidslproposals due on or after November 1, 2009. Revised t t1718 Vol. 3 9Q �� 50 U.S. Correct(ons - Page 55 0 104 Pao 11 of 23 .1m Extradition Services of Prisoners for the Harris County Sheriffs Office SCOPE Harris County is soliciting bids fox- a term contract for the extradition services ofprisoners for the Harris County Sheriffs Office (HCSO) for one (1) year beginning approximately May 1, 2020. It is the responsibility of each vendor to examine the entire bid package, seek clarification in writing and review their bid for accuracy before submitting. Questions relating to this bid must be submitted in writing and directed to Chris Kaminski, Office of the Purchasing Agent, via email to ckam inski t�2ipur.hctx.net. The deadline for submission of questions to this bid is March 10.2020 no later than 12:00 p.m. CST. All questions submitted in writing prior to the deadline will be compiled and answered in writing. A copy of all questions and answers will be forwarded via fax and/or email to all firms. The County will not be bound by any information conveyed verbally. RENEWAL OPTIONS Harris County may consider four (4) one-year renewal options, renewable one (1) year at a time, based upon the same terms, conditions and pricing as the original year. Renewal is subject to approval by Harris County Commissioners Court. Once renewal options are exhausted, -the contract must be rebid. Harris County reserves the right to rebid at any tune as is in its best interest and is not automatically bound to renew. CERTIFICATE OF INTERESTED PARTIES (FORM 1295) Texas law requires all parties who enter into any contractwith the County which must be approved by Commissioners Court to disclose all interested parties. Form 1295 must be completed in its entirety at the following website: littns://wxv%v.ediies.state.tx.tis/whatsnew/elf info form 1295_htm prior to submitting your response. 'Failure to do so -may result in disqualification of your:response. SUBMITTALS Failure to return the required items may result in a "non -responsive" bid. Vendor should submit with their bid the following items: a. Complete and return, as required, the Ilarris County Bid Cover Sheet, page 1 of 23 of this bid, b. Tax Form/ Debt/ Residence Certification as required in attachment a., Tax Form/ Debt/ Residence Certification Form, c. Proof of insurance as required in attachment e., Minimum Insurance Requirements, d. List of references as required in attathmenth., References, e. Complete and return, as required, attachment j., Questionnaire, which will be used in part to determine that the vendor has the qualifications to fulfill the requirements of the specifications, £ Complete and return the Pricing/Delivery Information sheet, page 19 of 23 of this bid, 0. Complete and return a copy of the Certificate of Interested Parties (Form 1295) as specified, h. Include with bid package submitted one (1) original, clearly marked "ORIGINAL", two (2) copies clearly marked "COPY", and one (1) CD-ROMs or flash drive with the complete bid response in Microsoft Word and Excel format, as applicable. The CD-ROM will contain a COMPLETE copy of the completed bid and attachment j., Questionnaire, i. Provide documentation of vendor's policy and contingency plan and reporting requirements, j. Provide detail of vendor's ground transportation system that includes, but not limited to, vehicles, equipment, and personnel for the safe transportation and handling of prisoners. NO CONFIDENTIALITY OF BIDS Once opened, bids are public record. There are no exceptions. When submitting a bid, vendor must be sure to redact confidential information if the information is needed to address requirements of the bid. If there are any questions concerning confidentiality of information to be submitted, contact Chris Kaminski immediately at Ckamiiiski a pur.lictx.net. U.S. Corrections - Page 56 of 104 Page t 1 of a Vol. 3 9Q Pg 5T ALTERATION OFDOCUMEIVT No alterations allowed to this document. Any alterations made may/will result in rejection of bid. The terms and conditions contained within this document supersede all conflicting terms and conditions within any cooperative contracts associated with this purchase. USAGE REPORTS Harris County reserves the right to request, and receive at no additional cost, up to two (2) times during the contract period, a usage report detailing the products and/ or services furnished to date under a contract resulting from this bid The reports must be furnished no later thanfive (5) working days after written request and itemize all purchases to date by Harris County department, description of each item or service purchased including manufacturer, quantity of each item purchased, per unit and extended price of each item purchased, and total amount and price of all items or services purchased. AWARD Award may be made to one (1) or multiple vendors whose bid (s) are determined to be the lowest and best offer meeting Harris County's needs. In addition, the County may award to more than one (1) vendor as "Primary" and "Secondary". The "Secondary" vendor will be util i2ed as necessary due to time constraints, availability, etc. Award does not guarantee any particular profit, revenue or volume of work to the vendor. Pricing is an important element of this bid; however, evaluation of the bids will not be limited to price alone. The ability to meet the minimum requirements stated within this bid will also be part of the evaluation for contract award. The following criteria will be utilized in evaluating the bids: I. Number of available qualified, licensed transportation agents and sufficient vehicles to provide services. 2. Past performance history. 3. pricing. 4. Experience based on references submitted with the bid (Harris County prefers six (6) years of experience but will accept a minimum of three (3) years of experience providing extradition services of prisoners to large facilities or governmental agencies. S. Submission of bid in compliance with instructions and requirements, and meeting all specifications. This bid or the Commissioners Court approved award to the vendor(s) for the requirements stated in this solicitation does not obligate Harris County to the eventual purchase of any product/services described, implied or which may be proposed. The rates quoted on the Pricing/Dellvery Information sheet must be all-inclusive. ""All-inclusive" shall be construed as costs incorporating all charges for labor, material, equipment, transportation, delivery, food, lodging and any other cost incurred. No separate line item rates or charges will be accepted PROOF OF A SINESS Vendor must have been in business under its current name and in its current form (e.g., proprietorship, Chapter S Corporation) for no less than three (3) full years. Written evidence is required. Please refer to attachment j., Questionnaire. CONFLICTS OF INTEREST Vendor must disclose any financial interest held by a Harris County employee in vendor's business. Vendor must also disclose an interest between vendor, vendor's employees and any Harris County employees arising from relationships within the first degree of consanguinity or affinity. A financial interest arises if the Hams County employee: Owns ten (10%) percent or more of the voting stock or shares of vendor's business • Owns either ten (10%) percent or more or $15,000 or more of the fair market value of vendor's business • Receives funds from vendor's business that exceed ten (10%) percent of Harris County employee's gross income from the previous year Vendor must My disclose the existence of any relationships as defined above in its response to this bid. Additionally, vendor must notify Harris County, if the information provided in its response changes at any time. CIIANGE IN CONTRACT If the contract requires any changes, a Change in Contract (CIC) shall be generated by the Office of the Barris County Purchasing Agent and will be sent to the awarded vendor(s) for execution. Any changes shall be in writing and must be Weed to by both Harris County and awarded vendor(s). Harris County reserves the right to add departmcnts / locations on U.S. Correctlons - Page 57 of 104 Page 12 or23 3y� 52 Vol. Pg. an as -needed basis at the salve cost as the awarded contract. In. flie event such an arrangement is unsatisfactory, Harris County may opt to choose an alternate means of meeting its needs up to and including a rebid of the entire contract. SPECIFICATIONS and REQUIREMENTS stated herein shall also apply to any CIC. .AFFORDABLE CARE ACT Vendor shall be responsible for cornplyi ig with all requirements of the Affordable Care Act. Vendor shall at a minimum offer personnel Minimum Essential Coverage (MEC) that provides 100% of the governmen.t's Preventative and Wellness Benefits. Vendor is not required to pay for the insurance but they must have a Group flan and offer it to all personnel, Records must be maintained for audit purposes. INVOICING The vendor shall provide Harris County with t11e appropriate WEEKLY. BI-WEEM)L.Y or MONTHLY, invoices for extradition services. If emailed Vl~NDORINVOICES0}ICTX.NET If mailed Harris County Auditor's Office c/o Accounts .Payable 1001 Preston, 8'h Floor Houston, Texas 77002 PURCHASE ORDERS Services must not be provided and invoices will. not be paid without a purchase order, signed by the Harris County Purchasing Agent. Purchase orders will be written in annual increments when applicable. Once a purchase order is issued; fie using department will contact vendor directly to place orders. Vendor must .obtain the names of appropriate persoruiel and orders only from those persons having authority to place an order. BACKGROUND HCSO, founded in 1837, is the largest sheriffs office in Texas and the third largest in the United States. HCSO employs approximately 4.100 employees who are committed to the safety of the 4,000,000 residents who call Harris County home. HCSO is accredited by the Commission on Accreditation :for Law Enforcement Agencies C( .ALEA). ,HCSO became accredited in 2002 and is the largest law enforcement a;en.cy in Texas to receive this professional designation. HCSO is also the largest agency in the nation to be accredited. In addition to numerous law enforcement -.related patrol and investigative .facilities, .HCSO operates four (4) small outlying jails (temporary lock -ups), a Central Processing Center (CPC), and four (4) .housing jails located in the downtown Houston and area The current number of prisoners housed .in the Harris County Jail system is approximately 9,000, and historically the jail population has peaked to nearly 12,000 prisoners. SPECIFICATION Vendor shall provide extradition services, as needed grid as required, in accordance with generally accepted standards applicable thereto and shall comply with all appl icable state, federal, and local laws, ordinances, rul es and regulations relating to the services performed hereunder. At flarris County's request, vendor shall assume custody of prisoners committed to the custody of HCSO and provide intrastate and/or interstate transportation of said prisoners to and from locations designated by HCSO. Vendor shall follow transport standards for interstatel'uitrastate transportation of prisoners and fugitives from justice, as incorporated herein and made apart hereof. Vendor must meet the standards of and comply with all.provisions of The Interstate Transportation of Dangerous Criminals Act of 2000, Public Law 106-560,114 Stat. 2784 (42 U.S.C. 13726b) enacted December 21, 2000. The method of compensation. for ground transportation services provided by the vendor shall be determined on a per mileage basis. The rate per mile shall be assessed on one-way ground mileage from die point of pick-up to the point of drop-off. The PC*MILER route mileage tariff I.C.C, No. ALKP-10o1B shall determine the mileage. Vendor shall. show all appropriate costs on the pricing/delivery information page, whether specifically requested or not. Only those costs shown on the pricing/delivery information page and confinned by purchase order shall be paid. U.S. Correcrrons - Page 58 of 104 Nhc 13 of23 vol. 3 96 Pg. 53 The preferred general requirements and services are as follows: 1. Vendor Oualifications 1. Vendor shall have, in place and operational, a ground transportation system that operates seven (7) days per week, three hundred sixty-five (365) days per year, twenty-four (24) hours per day. 2. Vendor must have sufficient equipment to meet the transport demands of the HCSO. A minimum of sixteen (16) 15-passenger vans must be available along with other vehicles in vendor's fleet. 3. Vendor shall comply with all applicable state and federal laws and regulations, not limited to U.S. Department of Transportation's Federal Motor Carrier Safety Administration and the Department of Justice in the performance of thus contract. 4. Vendor shall provide documentation with bid to show that each transportation agent has received complete training in all phases of prisoner transport, and is properly licensed in accordance with all State and Federal requirements for handling prisoners. 5. Harris County prefers that the vendor has provided a minimum of 5,000 prisoner transports during the past twelve (12) months. 6. Vendor shall provide with the proposal a sample of Department of Transportation (DOT) approved driver logs as proof of adhering to the driver —time requirements. In assuming custody of prisoners, vendor shall assume the sole responsibility for security acid control of prisoners in a professional manner and in accordance with the ECSO written policies and procedures. Such policies, procedures and directives may be promulgated in the future regarding the use of force and the security and control of prisoners. In the event there are no written policies orprocedures, vendor shall follow reasonable and customary operating procedures. Vendor must comply with all Federal, State and Local regulations as they pertain to contractor's services and contractor's employees. 8. Vendor agrees to travel the most direct route when transporting prisoners, finale and/or female, for HCSO 9. Vendor shall immediately report unusual incidents, emei;encies and/or controversial situations that arise in the performance of services to HCSO in accordance with the HCSO directives. For the purpose of definition, "unusual incident, emergency, or controversial situations" includes, but is not limited to, the following: any act of violence by a prisoner or other passengers; any escape or attempted escape of a prisoner, or any other breach of security, any excessive delay in the transportation of a prisoner; any medical condition of a prisoner or other passenger requiring emergency medical treatment; any mechanical failure that would normally require formal reports to the cognizant regulatory agency; and any refusal of law enforcement agencies to release a prisoner to the contractor as authorized or directed by HCSO. 10. Vendor shall assume custody of prisoners from authorized agents of HCSO, at the location of incarceration determined by the parties to be suitable for such purpose, to transport such prisoners to their destination or other specified location. 11. Upon arrival, vendor shall surrender custody of such prisoners to HCSO or to the law enforcement agency as designated by HCSO. HCSO has the right to cancel its pick-up order within twenty-four (24) hours after placing the order. Any other cancellation may be made only with the consent of the vendor. The vendor shall notify the Criminal Warrants Division of HCSO regarding any significant delays as soon as possible. 12. In the event of delays hi delivering prisoners to the specified destination, whether or not beyond vendor control; including inclement weather or mechanical malfunctions, the vendor shall provide for all prisoner costs, exceptmedical, related to such delays, including, but not limited to, food and lodging. 13. Vendor agrees to notify the Criminal Warrants Division within one (1) hour from receipt of a work request to transport a female prisoner, whether or not a female guard is available for the transport. U.S. Correctlons - Page 58 of 104 page 14 of 23 FV01. 3 91 _Pg. 5 4 14. HCSO will provide the vendor with a pickup deadline for all prisoners. The vendor shall be fully responsible for ensuring that all prisoners are picked up before the designated pickup deadline. In the event a prisoner is unavailable for pickup due to vendor failure to meet the pickup deadline, HCSO will be relieved of any and all costs associated with such pickup. It. Refusal and/or Inability* tto Transport 1. The vendor shall have the right to refuse to transport any individual whose condition or behavior, in the opinion ofthe driver, would be detrimental or dangerous to the safety of the vehicle or its passengers. In the event the driver refuses to transport any such individual, HCSO must be notified immediately, prior to leaving the pick-up location, and there shall be no charge to HCSO. 2. If upon arrival at the holding agency, the vendor learns that the prisoner has a contagious disease that was unknown to the vendor and HCSO, the vendor shall immediately contact HCSO for further instructions. If the prisoner is transported, transport shall be made in such a manner as to ensure the well-being of all other occupants. If the prisoner cannot be transported, HCSO will not be subject to a penalty charge. The vendor agrees not to place holds on HCSO prisoners held in other jurisdictions. Should the vendor or its agents place a hold on a prisoner, in violation of this provision, vendor agrees to reimburse HCSO for the full cost of transport in each such occurrence. 3. In the event the prisoner is unavailable, due to the fault of HCSO, HCSO will be responsible for the costs incurred which are directly attributed to the trip to the facility, but no more than 25% of the original trip cost. in the event the vendor fails to contact the holding facility twelve (12) hours prior to pick up, HCSO must be relieved of any and all costs associated with such pickup if upon arrival the prisoner is unavailable. hi any case, HCSO will not be subject to a penalty charge. 4. Should vendor fail to pick up prisoners when booked in advance, HCSO will charge vendor a fee of $100.00 per infraction. 5. Vendor shall deliver prisoners held in another jurisdiction to HCS 0 facilities within six (6) days from the date of pick up unless HCSO designates a shorter period of time. Failure to comply with this requirement without the consent of a Criminal Warrants supervisor of HCSO will reduce the cost of the trip by HCSO to 50% of the original price. III. Ydentifination /Uniform 1. Vendor employees shall be required to wear a uniform bearing the company logo. Street/casual clothes i.e. jeans, T-shirts with popular printed material, sandals, "flip-flops", etc. will not be acceptable. If vendor employees do not wear proper attire, the holding authority may not release the prisoner(s), and the vendor will not be compensated for the trip. 2. All employees of the vendor involved in the pick-up and transportation of prisoners will carry a identification (ID) that indicates information including; but not limited to, the company name, employee name, photo, etc. This ID must be presented and/or displayed properly when requested by the holding agency prior to the release of any prisoner. IV. Policy, Contingency Plan and Reporting Requirements 1. Vendor shall have written contingency plan in place in the event of a medical problem, accident, orprisoner escape. 2. Prisoners must be given an eight (8) hour rest period within any given twenty-four (24) hour period. No prisoner will travel more than twenty-four (24) hours without receiving housing. Housing will be provided to the prisoner, with the opportunity to receive proper rest, shower and meet other hygienic needs. 3. Prisoners must be provided restroom stops every three (3) hours during trip if no restroom facilities are provided on the transport vehicle. If restroom facilities are provided on the transport vehicle, they shall be kept in a sanitary condition and shall be maintained as such for the duration of the transport. 4. Prisoners requiring medication shall be provided medication at required time intervals while en route and self- U.S. Corrections - Page 60 of 104 Page r5 of23 Vol. 9Q P9- medication shall be appropriately documented 5. Prisoners traveling interstate shall travel a minimum of 250 straight-line miles each day from point of departure to point of destination. 6. Releasing agency shall be given one (1) working day notice prior to transportation agency taking custody of a prisoner unless a lesser periodmay be mutually agreed upon. HCSO will determine if a status change of the prisoner has occurred. In the event that a status changehas occurred, thereby causing the transport cancelled, the transporting agency will contact Criminal Warrant supervisor immediately and there will be no charge to the RCSO. 7. Vendor is responsible forproviding prisoners three balanced and nutritious meals during each twenty-four (24) hour period while in their custody. 8. Vendor must immediately notify the contact person in HCSO of any medical problems, escape, accident, or other incidents as outlined in the contingency plan. Should immediate notification not be possible, notification must be provided at the earliest time possible. 9. For prisoners traveling interstate, HCSO will be notified the day transporting agents take custody of a prisoner. 10. Appropriate documentation including written authority to transport prisoner (i.e., PrisonerReceipt; Property Receipt and Prisoner Medical/Medication information) will be delivered with the prisoner. The vendor will provide a detailed written report, including all prisoner activities while in transit upon prisoner delivery. The report shall list the date, times for pickup and delivery, all reskoom breaks, meals, medical/bebavior problems and overnight stops. The report shall also contain the transporting agents' signatures and the extradition oath for each prisoner transported. 11. Vendor must provide a twenty-four (24) hour, seven (7) day a week communication system for access of agency decision -makers. V. Personnel Vendor shall complete an evaluation of potential employees targeting desirable qualified candidates with unquestionable backgrounds. Evaluation must include, but not be Iimited to, a driving history, a criminal history investigation and drug and alcohol testing. 1. Vendor shall be responsible for drug and alcohol testing of each employee prior to sending to RCSO forfmgeiprint and background check. Vendor's employees who will be providing services for HCSO will all be required to complete a background check through HCSO Background and Screening. The background check will include but not be limited to fingerprint screening. HCSO, Department of Public Safety, and Federal Bureau of Investigations (FBI) will conduct fingerprint checks. All background investigations will adhere to the rules and regulations of Reference Title 28, Code of Federal Regulations, part 20.33(a)(7) and 28 CFR 20.33(a)(6). Vendor shall reimburse HCSO for any/all fees associated with required background checks, not to exceed one - hundred dollars $100.00 per employee. 2. Vendor agrees that current employees and now personnel will not be eligible to provide required services at HCSO, if a criminal record is located for the following offenses: a All felony offenses unless pardoned of the offense, if the pardon is expressly granted for subsequent proof of innocence. b. Misdemeanor offenses that fall into the following categories: 1. Convicted of driving while intoxicated, either alcohol or drugs, within the past two (2) years. 2. Thefts or crimes against persons that resulted in jail time or probated jail time within the past two (2) years. c. Drug Offenses: 1. Manufacture or sale of any illegal drug or controlled substance. 2. Drug use: marijuana —no usage within the past two (2) years, or any felony drug usage. No exceptions U.S. Corrections- Page 61 of 104 Page 16 of23 Vol. 396 Pa. 5 6 allowed. d. Felony or misdemeanor convictions for the following offenses: 1. Public lewdness 2. Indecent exposure 3. Perjury 4. Tampering with a govemmental record S. Impersonating a public servant 6. Permitting or facilitating an escape 7. Violations of the rights of a prisoner 3. Transporting agents shall receive at least a total of 100 hours training in all phases of short and long distance prisoner transport, applicable laws, prisoner care, custody, control, self-defense, Cardiopulmonary Resuscitations (CPR), first aid, restraints and weapons training. Vendor must be able to provide proof of training if requested by HCSO. Proof of training, for at least seven (7) years must be retained and accessible to HCSO. 4. Transporting agents shall be properly licensed in accord with all applicable State and Federal requirements. S. A female transporting agent shall be used when transporting a female prisoner. 6. Vendor shall provide a list of names, ID card numbers, and signatures of transporting agent authorized to receive custody of prisoners on behalf ofHCSO. Vendor shall be responsible forproviding updates to the HCSO. Vendor shall furnish any and all documentation regarding certification or registration of its transport agents to the HCSO upon request. Vi. Vehicles Vendor's vehicles at all times must meet the following requirements: 1. Vehicles only properly licensed in accordance with all applicable State and Federal regulations, allowed to provide services. 2. Vehicles must separate transporting agents from prisoners, as well; separation of male and female prisoners required. 3. Safety equipment, at all times must be on vehicles providing services to HCSO. Safety equipment will consist of but not be limited to cell phones, first aid kits, fire extinguisher and safety triangles. 4. Vehicles shall be clean inside and out at all times. S. Immediately, any/all vehicle accidents must be reported to HCSO Criminal Warrants Supervisor, HCSO Criminal Warrants supervisor will be furnished with any/all official accident investigation reports generated by local/state law enforcement agency and a copy of any vendor internal investigation reports related to any/all accidents. 6. Trip audits shall be completed on transporting agents' activity logs to assure compliance with operating standards. VU. Restraint Eauiyment 1. Handcuffs and leg irons shall be manufactured to meet full compliance with. National Institute of Justice (NIJ) Standards dealing with marking, workmauship, mechanical strength and tamper resistance. 2. Prisoners shall not be secured to any part of the transporting vehicle. 3. The practice of hogtying (the restraint of the ankles and the wrists while being tied together behind the back) shall be strictly prohibited at all times. U.S. Corrections - Page 62 of 104 Page 17 of 23 Vol. 3 00 Pg. - VM. Resnonsibilities Prior and During Transuortation Vendors must provide the following services prior and during, the transportation of prisoners arriving or departing from HCSO locations: 1. Positive physically identified of prisoners is required prior to transportation agents assuming custody and removing them from the holding agency. Transporting agents shall have photographs and fingerprints on hand for comparison when picking up a prisoner for HCSO. 2. Transporting agent of the same gender will provide a strip search of prisoners prior to transporting. 3. Property transported shall be inventoried and signed for by both the prisoner and the transporting agent. All transported property will be kept separated from prisoner during transportation. 4. At all times, during transportation prisoner's phone use is prohibited. No exceptions. 5. Prisoner's food to be consumed and provided on the vehicle utilized for and during transportation. 6. When transportation -housing facilities must be utilized, prisoners shall be lodged in secure and adequate jail facilities. Housing facility and local staff must be advised of prisoners escape potential, security threat i.e. possible gang affiliation, disruptive group member orhighprofile offender. Wheneverpossibletransportationprisoners shall be separated from the general population at the housing facility. 7. Prisoner injuries shall be reported to the transporting agency office and HCSO. 8. Transporting agents are legally responsible for prisoners under their care and control. 9. All escapes shall be reported immediately to local law enforcement at the scene, HCSO, and to the transportation agency office. U.S. Corrections - Page 83 of 104 8e l8 of 23 Vol. Pg. PRICING Vendor must provide unit pricing for the items below. Quantities are estimated, Harris County may require more or less. Incase of discrepancy between unit and total pricing, unit pricing governs. Hams County may award by item, by group, by category, overall or as best serves the County. Pricing must be all-inclusive. Harris County will not allow for any other rates or charges. Item Est. Unit No. Describtion UOM Qt . Price Total Price Population 1 Male Prisoner miles 515,000 $ Addendum #5 $ 2 Female Prisoner miles 98,200 $ $ 3 Medical Condition (insulin dependent, HIV, pregnancy) miles 15,000 $ $ Additional Services 4 Limited Service Areas (provide listing of states that fall in miles 15,000 $ $ this category). 5 Discount offered by vendor when multiple prisoners are tier 2-10 % picked up and dropped off at same location and time. tier 11-20 tier 21+ % GRAND TOTAL S RENEWAL OPTIONS Harris County may consider four (4) one-year renewal options, renewable one (1) year at a time, based upon the same terms, conditions and pricing as the original year. Renewal is subject to approval by the Harris County Commissioners Court. Once renewal options are exhausted, the contract must be rebid. Harris County reserves the right to rebid at any time as is in its best interest and is not automatically bound to renew. 'COMPLETED PRICING IS ON ADDENDUM #5 UPDATED PRICING'** Vol. �_9�►°s 5 9 U.S. Correctlons - Page 64 of 104 Page 19 of 23 Job No.: 20/0057 Attachment a. TAX EURMII)EBTIRESMIE+TCT. Ck'.RTMCATM (for Advertised Projects) Taxpayer Identification Number (T.I.N.): 823201284 Company Name submitting Bid/Proposal: US Corrections LLC Mailing Address: PO Box 171078 Nashville, TN 37217 Are you registered to do business in the State of Texas? X Yes ❑ No If you are an individual, list the names and addresses of any partnership of which you are a general partner or any assumed name(s) under which you operate your business N/A Pro er : List all taxable property in Harris County owned by you or above partnerships as well as any d/b/a names. (Use a second sheet of paper if necessary.) ' Harris County Tax Acct No.* None Property address or location** * This is the property account iden4lication nrunber assigned by the Harris County Appraisal District. ** For real property, speck the property address or legal description. For business personal property, specify the address where the property is located. For example, office equipment will normally be at your offin , but inventory pray be stored at a warehouse or other location. U. Harris Count Debt - Do you owe any debts to Harris County (taxes on properties listed in I abovc,.tickets, fines, tolls, court judgments, etc.)? ❑ Yes X No Ifyes, attach a separate page explaining the debt: M. Residence Certification - Pursuantto Texas Government Code §2252.001 etseq., as amended,Harris Comity requests Residence Certification. §2252.001 er seg. of the Goverment Code provides some restrictions on the awarding of governmental contracts; pertinent provisions of §2252.001 are stated below; (3) "Nonresident bidder" refers to a person who is not a resident (4) "Resident bidder" refers to a person whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state. ❑ I certify that is a Resident Bidder of Texas as defined in Government Code [Company Name] §2252.001. X I certify that US Corrections LLC is a Nonresident Bidder as defined in Government Code [Company Name] §2252.001 and our principal place of business is Nashville, TN Revised 11/09 [City and State] U.S. Corrections -Page 85 of 104 20 of 23 P. Vol. 3 9Q Pg. -A-0- ull►li►; I► tt : ► �} 1111161,12117,13WI During the term of the Contract the Contractor at its sole expense shall provide r�X commercial insurance of such type and with such terms and limits as may be reasonably associated with the Contract. As a minimum, the Contractor shall provide and maintain the following coverage and limits: A. Workers Compensation, as required by the laws of Texas, and Employers' Liability, as well as All States, USL&13 and other endorsements if applicable to the project, and in accordance with state law. Employers' Liability • Each Accident: $1,00q'000 • Disease —Each Employee: $1,000,000 • Policy Limit: $1,000,000 B. Commercial General Liability, including but not limited to the coverage indicated below. Coverage shall not contain any restrictive endorsements nor exclude or limit Products/Completed Operations, Contractual Liability, or Cross Liability. Where exposure exists, the County may require coverage for watercraft, blasting, collapse, explosions, blowout, cratering, underground damage, pollution, or other coverage. Ha>tiis County shall be named Additional Insured on primaryfnon-contributory basis. • Each Occurrence: $1,000,000 • Personal and Advertising Injury: $I,000,000 • Products/Completed Operations: 81,000,000 • General Aggregate (per project): $2,000,000 C. Automobile Liability, including coverage for all owned, hired, and non -owned vehicles used in connection with the Contract. Harris County shall be namedAdditionalInsured on primary/non-contributory basis. • Combined Single Limit -Each Accident: $1,000,000 D. Umbrella/Excess Liability (Harris County shall be named Additional Insured onprimary/non-confributorybasis) • Each Occurrence/Aggregate: $1,000,000 E. Professional/Errors & Omissions Liability (if applicable) • Each Occurrence/Aggregate: $1,000,000 The County reserves the right to require additional insurance if necessary. Coverage shall be issued by companies licensed (by TDI) to do business in Texas, unless said coverage is not available or economically feasible except through an excess or surplus lines company, in which case the company should be registered to do business in Texas. Companies shall have an A.M. Best rating of at least A-VII. Contractor shall furnish evidence of such insurance to the County in the form of unaltered insurance certificates. If any part of the contract is sublet, insurance shall be provided by or on behalf of any subcontractor, and shall be sufficient to cover their portion of the contract. Contractor shall famish evidence of such insurance to the County as well. Policies of insurance required by the contract shall waive all rights of subrogation against the County, its officers, employees and agents. If any applicable insurance policies are cancelled, materially changed, or non -renewed, contractor shall give written notice to the County at least 30 days prior to such effective date and within 30 days thereafter, shall provide evidence of suitable replacement policies. Failure to keep in force the required insurance coverage may result in termination of the contract. Upon request, certified copies of original insurance policies shall be furnished to the County. The requirements stipulated in this attachment do not establish limits of contractor liability. Revised M01 7 U.S. Corrections - Page Be of 104 Page 31 of 23 Fvon. 3 9� p -g. 61 Attachmenth, UERFMMS Vendor will provide a minimum of three (3) references from companies for whom vendor has provided similar services in the past twelve months as demonstration of vendor's prior experience. If vendor prefers, Reference sheet (Attachment h) may be used. Letters must include the following information: • Organization/CIientName/phoneNumber/Emai1 Address • Services provided • Although Harris County would prefer references located in Hanis County, it is not required • How long have services been provided to this Client • Include contact information for one (I) Client that services are no longer provided References provided must be current and verifiable. Hanis County may conductreference checks to verify and validatevendors past performance, Reference checks indicating poor or failed performance by vendor will be cause for rejection of the bid submitted In addition, failure to provide verifiable references maybe cause for rejection of bid submitted. Reference #1 Organization Name: Ple;aqecaz.. included rPferenCPc%on 0 e-25 & 26 of our pro Contact Name/Telephone No.: E-mail Address: Address: Services provided: Reference 42 Organization Name: Contact Name/Telepbone No.: E-mail Address: Address: Services provided: Reference #3 Organization Name: Contact Name/Telephone No.: E-mail Address: Address: Services provided: RWL,cd 12117 U.B. Corrections - Page 67 of 104 � Page 22 of 23 Vol. 3 A Pg. 6 2 Attachment j, Questionnaire Attachment �. Quesdonnagre (3 pages) (.For prospective vendors downloading this BID from Harris County BuyS.peed Online at littp—s;/Jbids.hctx.net/Oso/IoL,ill.isp, the Questionnaire may also be nicked tip between 7:30 a.m. and 4:30 p.m., Monday through Friday at the Office of the Purchasing Agent, 1001 .Preston Avenue, Suite 670, Houston,TX) U.S. Corrections - Page 68 of 104 • 1'agc 23 n1' 33 Vol. 3 90 pg. 6 3 Job No. 20/0057 Attachment j. l� �T19—M MAIMA The questionnaire requests information about the vendor which will be atiGzed in the evaluation process. All vendors must complete the questionnaire and answer all questions. Answers should be as thorough and de finhive aspossible and include all peribient data. Tftc completed questionnaire should be included with the response and must be provided electronically in Microsoft E ed format on CD- ROM. Failure to do so may result in tGsgttaUfwation Respand to each of thefol1ol0mg with "yes"t"no" responses. Supplemental materials, additional pages, or requested lists providing addMonal information ntay be attached tofttrther clarify answers. All documents shotthibe submitted on gYrI x II"pagesize Failure toftllly and trntl fuuy &Fclose the information required m ay result in disqualification of vendor's response from consideration or termination of the resulting contract. WTM TIONCOMPLAMTS DISCLOSURE - If "Yes, "provide the nmue ofihe person(s), the nature, grid the status and/or outcome of the information, indidnim4 conviction, termination, claim or litigation on a separate pogo attached to vendor's response) GENERAL QUESTIONS Yes No Response/Comments 1 Present Company Name US Corrections LLC 2 Location of company headquarters Nashville, TN 3 Primary Houston address N/A 4 5 Owner(s) Form of Business Prisoner Transpgrtation Services c. Corporation x Limited Liability Company Partnership Sole Proprietary 6 jPrincipal office location 517 Hickory Hills Blvd Whites Creek TN 37189 7 To be completed by Corporations Date incorporated January 2014 Under the liws of what state North Carolina Provide a COMPLETE list of officers Joel Brasfield Executive Officer Joel Brasfield 8 To be completed by Partnerships N/A Date formed Is Partnership general, Limited, or associated? Provide a COMPLETE list of members. Provide a COMPLETE Iist of all local branch offices. 9 Submitted by (name of person submitting questionnaire) Dave Wardell I II 10 Is your company presently in compliance with all City, State and Federal X requirements with jurisdiction over your business? 11 If your answer is 'NO", what is the specific area of non-compliance and what do you anticipate as the outcome? 12 How many years has your company been in existence in its current business form and operating under the same name? Include written evidence. W. G. eer=" - m- - .--- - 69 of J 6 years. Please see Company Overview on Page 5. Page 1 of 3 0 W Ca M Job No. 20/0057 Attachment j. GENERAL QUESTIONS 13 Has company conducted business with Harris County in the last twenty-four (24) Yes No Response/Comments months? Ifyes, provide details. /� X prisoner transportation provider since 2006. 14 Does your company understand that due to processing procedures for Harris County, there may be up to a forty-five (45) day delay from the date the invoice is X received by the using department and the Harris County's Auditor's Office before payment is available and that no consideration for special handling will be made? 15 Provide the name of the representative to be assigned to handling all Hams County needs, facilitating communication and ensuring duality of services. Dave Warden III Telephone Number (must be a local or toll free) 616-352-9798 eXt. 156 After hours contact information 727-336-9430 Fax number (must be local ortoll free) 615-352-9737 LITIGATION Email address AND/OR COMPLAINTS DISCLOSURE Yes No dwarden@prisonertransport.net Response/Comments 16 If your company does not have an office in Houston, please explain how your company will provide services should Harris County decide to award to Please see proposal for current operations and your company? capabilities. We also have an office in Central Texas. 17 Has vendor or any senior level executive ever been indicted or convicted of a felony or misdemeanor greater than a Class C in the last five (5) years? Is the vendor's company or any of its officers, director, partners or principals now under X indictment court order or investigation? 18 Has vendor or any senior level executive to be assigned to this project been terminated (for cause or otherwise) from any work being performed for the Harris Health System or any other federal, state or local government, or private entity? �/ X 19 Has vendor or any senior level executive to be assigned to this project been involved in any claim or litigation with the Harris Health System or any other X federal, state or local government, or private entity during the last ten (10) years? U.S. Corrections - Page 70 of 104 Page 2 of 3 Jill) Nn.20/0057 Allaciuuoni J; 20 Describe tiny litigation against vondor's compouy In the past five (3) years ' Please see attached Lawsuit Disclosure, including uuy settled or dismissed mttcm is vandot's codtpuny ondw X investigation or subject to tiny rcgalolory action by either it state or federal agency? Irycs, explain. . I.I'I'IGM11ON AND/OR COMPLAINI:S UISCLOSORI: Yes I No Ites unselcommmUs 21 lins vendor had tiny complaints tiled wilh [lie Butter Business Bureau (UBB) ror x Gdlure to perform in oceordance with agrocmcnls, 22 Is vendors company currently involved in mtyactivclpcnding civilmaltcrsl }ryca, X Please see attached Lawsuit Disclosure. cxpl""tin. QUES11ONNAiR1: WILL NUT BE CONSIDIMM Ni'I'IIOUT NOTARY SEarlioN C omm,F: rm) AND RI:'I7MED. State of: County of _HUI.SbQr9u9LL_ —_ �QRi.frd5iit3t5), ,. _. ___ _ �in$duly swung deposes and says that he ie President & Goneral,counsel of (Nome) (Title) US Corrections LLC and (lint lire answers to tite foregoing questions on the Winched forms hurl aft (Cam} y) stalcmant Cry a nd c rcct: ( life cxpericneo record and rho schedule of sofvices are made it pant of this n(tidavil as though written in ffdl.hercin, and oll statement i A -n the • ve-memioncit experience record and schedule ol'services arc five mid coma. S(gned: swop o be me this Jay o t A D. 20.�U_ Notary Public Steta of Flonda NOTAI P LIC Cme202507 omsevn Mycounn. expires: 2 rSY %pires04t62t202 US. Conecliono • Pone 71 of 104 Page 3 of 9 Vol. 39.0 pg. 0 • !9 ��!► i ��� PO BOX 171078 UIV�COOIE`7"IQY'y NASHVILLE, TN 37217 PH: 615.352.9798 A PRISONER TRANSPORTATION SERVICES, LLC COMPANY FAX: 615.352,9737 INFO@PRISONERTRANSPORT.N ET Brazos County, 7X. Date: 11/6/2020 Basic Transports: Base Rate: $1.35/mile Minimum Charge: $400.00 Special Requests*: $400.00 per occurrence Medical and Custom Transports**: case -by -case Limited Service Areas***: case -by -case Medical Conditions that exclude persons from ground transport eligibility include, but are not limited to, the following: 1. Cardiovascular problems requiring medication or prescribed procedures; 2. Diabetics whereby prescribed medication must be injected and/or refrigerated; 3. Epilepsy whereby seizure activity is not adequately controlled; 4. Pregnancy; 5. Fractured bones requiring casts or braces designed to immobilize injured areas; 6. Critical wounds; 7. Communicable diseases or any other medical condition that may place the passenger, transport personnel and other passengers at risk; 8. HIV positive or AIDS; 9. Inmates in excess of 280lbs will require additional charge for transport; *Special Requests - Release Dates, Court Dates, Specific Pick-up/Drop-off, IAD **Custom Transport: Any non-standard transport that would require special concessions to be made to safely transport the offender. ***Limited Service Areas - Areas of the Country that are not within our normal routes and are transported by Flight only: WA, OR, NE, ND, SD, MT, ID, WY, HI, AK, ME (US Territories Included) US CorECT[oas, LLC A PRISONER TRANSPORTATION SERVICES. LLC COMPANY November 6th, 2020 Lani Maness, Senior Buyer Brazos County Purchasing Department 200 S. Texas Ave., Suite 352 Bryan, TX 77803 Re: Prisoner Transportation Contract Ms. Maness, PO BOX 171078 NASHvILLE. TN 37217 PH; 615.352.9798 FAX: 615.352.9737 INFO@ PR ISON ERTRANSPORT.N EP DIVISION OF WARRANTS AND EXTRADITIONS This letter is to authorize Brazos County, Texas to `piggy -back' off the contract that we currently hold for Prisoner Transportation Services with Harris County, Texas. Please contact me at 615-352-9798 ext. 156 with any questions. Best, Dave Warden III Sales & Marketing Manager `! U.S. Corrections, LLC ---`� Phone: 615-352-9798 Ext:I56 �. Fax: 615-352-9737 dwarden@,prisonertransport.net Page 1 of I Vol. 3 9(1 pg. � 8 HARRIS COUNTY PURCHASING OFrICE AGENDA ITEM: INTERLOCAL AGRErMENT(S)/AMEND1%MNT(S) COMMISSIONERS COURT DATE: _ November 10.2o20 Request for approval of the following and authorization for the County Judge to execute agredtnent(s)lamendmeut(s) tr here applicable: ' 'Court Agency/Provider Description Buyer Department/Recipient Begins Ends Rene%"] (Yes or Amendment/ Agreement Order Attached Amount Price Inc. Comments No) (No) (Yes or (Dec) Ito) Gulf Coast Coordination of non•emeMency transportation services to the elderly; disabled and a• Center low Income residents through Harris County RIDES Program witldn urbanized areas EB CommunityServices Community Services 11110120 11109121 No Agreement Yes $125,000 ofPeadand, Friendswood and League City p (revenue) b. Brazos County' Utilization of Harris County Agreements and Contracts CAK Harris County 111I0/20 1 Il09/31 No Agreement Yes SO cc: All Agencies Judgg.Una Hidalgo 0 Corhrri, Rodney'Ellis Comm. Adrian Garcia CA: Comm. Steve Radack co Comm. Mack dagle YES No ABSTAIN S/ 0 0 o ❑ 9' ❑ 0 S/ 13 0 De n op dauf• C.P.M., I'm Purchasing Agent, Presented to Commissioners Court November 10, 2020 Approve: E%G �a� ORDER OF CON ISSIONERS COURT Authorizing execution of an Interlocal Agreement The Commissioners Court of Harris County, Texas, met in regular session at its regular term at the Harris County Administration Building in Harris County, Texas, on November 10, 2020 , with all members present except none A quorum was present. Among other business, the following was transacted: ORDER AUTHORIZING EXECUTION OF THE INTERLOCAL AGREEMENT BETWEEN HARRIS COUNTY AND BRAZOS COUNTY Commissioner Ellis introduced an order and made a motion that the same be adopted. Commissioner A. Garcia seconded the motion for adoption of the order. The motion, carrying with it the adoption of the order, prevailed by the following vote: Vote of the Court Judge Hidalgo Comm, Ellis Comm. Garcia Comm. Radack Comm. Cagle Yes No Abstain ❑ ❑ p� o ❑ ❑ O q/ p ❑ cy n ❑ The County Judge thereupon announced that the motion had duly and lawfully carried and that the order had been duly and lawfully adopted, The order adopted follows: IT IS ORDERED that: 1. The County Judge is authorized to execute on behalf of Harris County, the Interlocal Agreement with Brazos County pursuant to Tex. Gov't Code Ann, §§ 79I.001— 791.030 for cooperation in the purchasing of certain materials, goods or services. The Interlocal Agreement is incorporated herein as though fully set forth word for word, 2. All Harris County officials and employees are authorized to do any and all things necessary or convenient to accomplish the purpose of this Order, Presented to Commissioners Court November 10, 2020 Approve: ECG Vol. 3 96 p9. 7 INTL'RLOCAL AGREEMENT BETWEEN HARRIS COUNTY AND BRAZOS COUNTY THE STATE OF TEXAS COUNTY OF HARRIS This Interlocal Agreement (the "Agreement") is made and entered by and between Harris County, Texas (the "County"), a body corporate and politic under the laws of the State of Texas, acting by and through its Commissioners Court and Brazos County, Texas ("Brazos County"), a body corporate and politic under the laws of the State of Texas, acting by and through its Commissioners Court, and pursuant to the Interlocal Cooperation Act, Tex. Gov't Code Ann. §§ 791.001 — 791.030. The County and Brazos are referred to herein collectively as "Parties" and individually as a `Party." Recitals Brazos County desires Harris County's assistance in purchasing certain materials, goods or services. Harris County currently purchases certain materials, goods, and services from vendors under executed Harris County contracts ("Vendors"). Harris County agrees to allow Brazos County to utilize its current contracts in order to increase the efficiency and effectiveness of government. Terms 1. The County agrees to supply Brazos County with information concerning contracts the County currently utilizes or will utilize in the future with various Vendors. This Agreement shall apply only to those materials, goods, or services for which the County currently has, or will have in the future, under an executed contract with a Vendor. Nothing herein shall obligate Brazos County to purchase any materials, goods, or services from any particular Vendor. The County shall not, under any circumstances, be obligated to procure any materials, goods, or services for Brazos County nor to include Brazos County in any procurement effort. The County reserves the right, in its sole discretion, to terminate any or all contracts with any Vendor(s) without the prior written notice or approval of Brazos County. The County owes Brazos County no obligation whatsoever for the use of Harris County's contracts. Brazos County owes no compensation to the County for Page l of 6 Vol. L Pg. 71 the use of its current executed contracts. Brazos County shall not allow other governmental entities including, but not Iimited to municipalities, agencies, departments, or counties, the use of Harris County contracts through the utilization of this Agreement. II. Each Vendor, in its own discretion, must agree to allow Brazos County to purchase materials, goods, or services under the contract between the Vendor and the County. The following language shall be included in each contract Brazos County enters into with a Vendor. The materials, goods, or services subject to this contract are being procured using a County executed contract with Vendor, subject to the following. County contracts shall only be used by Brazos County to purchase goods and services to be used by Brazos County, and are not to be included in any cooperative purchasing association or use by another governmental entity through any agreement with Brazos County; Vendor has the right to refuse Brazos County's request to use the County's contract; If Vendor agrees to contract with Brazos County using a County contract, then all materials, goods, or services purchased under the Agreement between Brazos County and Vendor shall be in accordance with the current County contract; In the event that the contract was procured using a Request for Proposals or any other procurement process that allows for negotiation, Brazos County may negotiate pricing and terms that would apply to Brazos County only; Brazos County shall have no authority whatsoever to change any terms, conditions, or pricing in any County contract; Vendor shall bill Brazos County directly for any and all materials, goods, or services purchased by Brazos County; Vendor shall look only to Brazos County for any and all compensation owed for purchases made by Brazos County under the County contract; and Vendor shall settle any and all disputes with Brazos County concerning any purchases made by Brazos County, The County shall not be a party to any dispute between Vendor and Brazos County, nor be responsible in any way for the acts or omissions of Brazos County. Page 2 of 6 All the materials, goods, or services procured using the County contracts shall be procured by Brazos County in accordance with all applicable federal, state, and local laws, rules, regulations, or ordinances, including but not limited to the Purchasing and Contracting Authority of Municipalities, Tex. Loc. Gov't Code Ann, §§ 252.001, et. seq., as amended. IV. Each Party shall be responsible to a Vendor only for the materials, goods, or services ordered and received by said Party and shall not, by the execution of this Agreement, assume any liability or waive any rights under the applicable contract or as provided by law. Any and all disputes arising between Vendor and Brazos County shall be handled between Brazos County and Vendor. Vendors shall bill Brazos County directly for all materials, goods, or services ordered by it. Brazos County understands and agrees it shall make all payments to Vendors in accordance with all applicable laws including, but not limited to TEX. GOV'T CODE ANTI: §§ 101.021, et. seq., as amended. V. TO THE MAXIMUM EXTENT ALLOWED BY LAW, BRAZOS COUNTY SHALL INDEMNIFY, DEFEND, AND HOLD HARMLESS HARRIS COUNTY FROM AND AGAINST ALL CLAIMS AND LIABILITY DUE TO THE ACTIVITIES OF BRAZOS COUNTY, ITS AGENTS, EMPLOYEES, OR SUBCONTRACTORS PERFORMED UNDER THIS AGREEMENT AND WHICH RESULT FROM ANY ACT, ERROR, OR OMISSION; INTENTIONAL TORT; INTELLECTUAL PROPERTY INFRINGEMENT; OR FAILURE TO PAY A VENDOR; COMMITTED BY BRAZOS COUNTY OR BY ANY PERSON EMPLOYED BY BRAZOS COUNTY, OR BRAZOS COUNTY'S AGENT, CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH BRAZOS COUNTY EXERCISES CONTROL. BRAZOS COUNTY SHALL ALSO INDEMNIFY, DEFEND, AND HOLD HARMLESS HARRIS COUNTY FROM AND AGAINST ANY AND ALL EXPENSES, INCLUDING REASONABLE ATTORNEY'S FEES WHICH MIGHT BE INCURRED BY HARRIS COUNTY, IN LITIGATION OR OTHERWISE RESISTING SAID CLAIMS OR LIABILITIES WHICH MIGHT BE IMPOSED ON HARRIS COUNTY AS THE RESULT OF SUCH ACTIVITIES BY BRAZOS COUNTY, ITS AGENTS, EMPLOYEES, SUBCONTRACTORS, CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH BRAZOS COUNTY EXERCISES CONTROL. Page 3 of 6 Vol. _ 3 94 pg. VI. This Agreement 'is subject to the federal, state, and local laws, orders, rules, ordinances, and regulations relating to the Agreement and funded by state or federal funds, or of applicable conditions of participation in Medicaid or Medicare program(s). Each Party shall comply with all applicable federal, state, and local laws, ordinances, rules, and regulations concerning the performance of this Agreement. This Agreement is governed by the laws of the State of Texas. The forum for any action under or related to the Agreement is exclusively in a state or federal court of competent jurisdiction in Texas, The exclusive venue for any action under or related to the Agreement is in a state or federal court of competent jurisdiction in Houston, Harris County, Texas. VII. This instrument contains the entire Agreement between the Parties relating to the rights herein granted and obligations herein assumed, Any oral or written representations or modifications concerning this instrument shall not be effective excepting a subsequent written modification signed by both Parties. However, any alterations, additions, or deletions to the terms of this Agreement which are required by changes in federal or state law or regulations are automatically incorporated into this Agreement without written amendment, and shall become effective on the date designated by such law or regulation. VIII. The term of this Agreement shall commence upon approval of all Parties, shall run for the next consecutive twelve (12) months, and shall automatically renew each year unless earlier terminated. Harris County shall have the right to immediately terminate this Agreement upon a material breach by Brazos County, which shall include but not be limited to noncompliance with Article U. Any Party may cancel this Agreement at any time upon thirty (30) days written notice to the other Parties to this Agreement. The obligations ofBrazos County to pay Vendor for all materials, goods, or services if any, purchased pursuant to this Agreement prior to such notice shall survive such cancellations, as well as any other obligation incurred under the County contracts, until performed or discharged by Brazos County. Page 4 of IX. Any notice required to be given under the provisions of this Agreement shall be in writing and shall be duly served when it shall have been personally delivered to the address below, or deposited, enclosed in a wrapper with the proper postage prepaid thereon, and duly registered or certified, return receipt requested, in a United States Post Office, addressed to Harris County or Brazos County at the following addresses. If mailed, any notice or communication shall be deemed to be received three (3) days after the date of deposit in the United States Mail. Unless otherwise provided in this Agreement, all notices shall be delivered to the following addresses: To Brazos County: Brazos County Purchasing Dept. 200 S. Texas Ave., Suite 352 Bryan, TX 77803 Attn: Senior Buyer To Harris County: Harris County Purchasing Agent 1001 Preston, Suite 670 Houston, Texas 77.002 Attn: Chris Kaminski Any Party may designate a different address by giving the other Party ten (I0) days written notice. X. If any provision or part of the Agreement or its application to any person, entity, or circumstance is ever held by any court of competent jurisdiction to be invalid for any reason, the remainder of the Agreement and the application of such provision or part of the Agreement to other persons, entities, or circumstances are not affected. Any provision of this Agreement that by its plain meaning is intended to survive the expiration or earlier termination of this Agreement, including without limitation the indemnification provisions herein, shall survive such expiration or earlier termination. If an ambiguity exists as to survival of any provision, the provision shall be deemed to survive. XI. EXECUTION. Multiple Counterparts: The Agreement may be executed in several counterparts. Each counterpart is deemed an original. All counterparts together constitute one and the same instrument. Each Party warrants that the undersigned is a duly authorized representative with the power to execute the Agreement. [EXECUTION PAGE FOLLOWS] Page S of 6 Vol.3 9 & Pg. -5 • L BRAZOS COUNT' ' -AS HARRIS COUNTY By: DUANE PETERS LINA I'll DALGO B'RAZOS COUNTY JUDGE COON' Y JUDGE ATTEST: APP APPROVED AS TO FORM: VINCE R.YAN COUNTY ATTORNEY By: bQ,n;� Tif a► y Bangs AssiSlant . County Attorney C.A. File 20GEN26QS By:�-1 1'ugc G 01,6 vol. 3' 9 Pg. 7 6 Vol. "94 Pg. 77 Brazos County 7W- Purchasm - Department 9 200SOUTFI TEXAS AVE SUITE35-2 9R1'AN,TX 773ii3 PH ONE'(979) 361-4290 FAX (979.) 301-4293 January -2.3 ;,202 3 Anderton Group Il, L'T0:._OHA- I rfteg. PO- Box 28007 Waco; _7002 Re: heft.eWftl Of W23404W fOr OS Rin's County appreci rLies, the-qual ity wo rk yQur coji�pany,has provided An d- Nvou Id I ike to exercise, the rene-Nval:o : Pti0fl-TO" MiltScrviceS 13-104R, prevlaoslv knon,11 as 212-119)? and 20,112. All ternisi.,conditions. and pi-icing;slial I remain flie.saaie.. This'rem!wal Tenn will be -for one year fr(?m To zccepi the renewal opt -ion, please-- irfl OUL the infonnation, and sign below 'Return the signed docuinqm by:email Lo,,!Aubec@b!- 3 Please Iliefi submit an 40SWUntyt.gOV� or -fax'tcr 61-4293, * ' t!pd.qted -Cqtifica'te ofjh' b' ' 'Q,or inafL.-to1he hddres� list' above. PleUse. raurnjacOptanco surance y- e pi listed -I&SOon as Possible— Ify.ou, Kaye any questions, I -maybe reached at (979) 361-4294. Cbnf ao. Ni n! e: Title OmMail.- p .---AVI -T-ON,GROUP.'�fl,-LTD-DiBA,INTtG .Aut,104ed SJgftaturc MA7 'S _OUN - U Y ,9- 11� 1 a 3 DtfaifiTd6es, Coifficy.4fte Date- MAIL SERVICES FOR BRAZOS COUNTY CONTRACT BRAZOS COUNTY PURCHASING DEPT 200 S. Texas Ave., Ste. 352 IQ Request No. 20-122 Bryan, Texas 77803 Page 1 of 9 Pages Telephone (979) 361-4292 GENERAL REQUIREMENT FOR CONTRACT I, David Anderton as a duly authorized representative of Integ _ "Contractor" willingly attest to perform (or deliver) as per Exhibit A for Brazos County. I further agree to all of the provisions and specifications contained in this contract. TERM: The term of this contract will be for two (2) years, with the option to renew with three (3) additional one (1) year periods. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any IQs submitted, and to waive any technicalities for the best interest of the County. BIDDERS RESPONSIBILITY It is the bidder's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must'be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Brazos County the. "Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended or extended contract. Visit https://ethics.state.tx.us/whatsnew/elf info form12951tin for more E 3 9d Pg. 79 IQ Request No. 20-122 BRAZOS COUNTY, TEXAS Page 2 of 9 Pages information. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos- County Judge, or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other.than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non -response. HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work,. and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. Vol. 9�. ��: 80 IQ Request No. 20-122 BRAZOS COUNTY, TEXAS Page 3 of 9 Pages In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the contractor written notice of such termination of locations a minimum of thirty (30) days in.advance. INVOICES & PAYMENTS Payments to contractors will not be made if the contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the contractor. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the contractor in completion of the contract. This term supersedes any contradicting terms throughout the contract and/or any attachments. When multiple deliveries and/or services are required, the contractor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terns and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part Vol. 3 96 �,� 8 1 BRAZOS COUNTY, TEXAS IQ Request No. 20-122 Page 4 of 9 Pages of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this contract and any other terms, conditions, provisions, and specifications provided by the contractor; the terms of this contract shall supersede. GOVERNING LAW AND VENUE This bid solicitation is governed by the laws of the State of Texas, specifically, the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the Iaws of. the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve. (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code § 15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. Requests to withdraw a submitted bid or proposal are subject to the approval of the Purchasing Agent. SEVERABILTTY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items fiirnished under this contract shah be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. • IQ Request No. 20-122 BRAZOS COUNTY, TEXAS Page 5 of 9 Pages TERMINATION Brazos County reserves the right to terminate the contract, for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The contractor(s) before starting work for Brazos County, must- furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing -that the contractor is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of 1 000 000. In the event any work is sublet, the contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. Waiver of subrogation is required. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $ 2,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts. of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies will be acceptable without prior approval by the Commissioners Court/Risk Management. (3) Automobile. Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- propelled vehicles used in connection with the contract, whether owned, non -owned or hired. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. d Vol. 3 9Q P'9e : 8 3 IQ Request No. 20-122 BRAZOS COUNTY, TEXAS. Page 6 of 9 Pages COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the contractor's employees and/or equipment. Nothing in the contract shall be construed'as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 CONTRACTOR: Sales Contact Name: Phone Number: Billing Info: David Anderton 254-751-1012 Waco. TX 76702 FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. WAIVERS No waiver by either party hereto of any term or .condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ®®i. 3 941 pg. IQ Request No. 20-122 BRAZOS COUNTY, TEXAS Page 7 of 9 Pages ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the contractor shall be retained and made available by the contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. AUDIT RESPONSIBILTY The contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. Vol. 3 9p €'g. 8 5 0 IQ Request No. 20-1Z2� 13RAZOS COUNTY, TE7iAS Page 8'of 9 Pages HOUSE BILL 89 & DEBARMENT VL•RIFICATION Brazos C:ounty is federally mandated to adhere to the directions provided in the. President's Executive Order (EO) 13224, Executive Order on Ter".rorist Financing — Blockirig Propefty and 'Prohibiting Transactions With 'Persons Who Commit, Threaten. .to Commit, or Support Terrorism.,. effective 9/24/2001 and any subsequent' changes made to it 'via; cross-referencing re5pondertts/vendors with the ,Federal General Services Administratioifi, Excluded Parfies List System (EPLS, https:/Irvww.sam.gov), Which is .inclusive of the United 'States Treasury's .0fice of Foreign Assets Control (OFAC) Specially Designated ,National (SUN) list. Respondent certifies. that the responding entity and its principals are eligible to participate in .this transaction .and have .not been subjected' 'to suspension, debarment, or similar ineligibility tletermiried b;y a'riy feiiera1.., state or I:cical governmental. entity and that Respondent is 'in-co*liance.-wiih the•State.of Texas statutes andrules.rela.ting to procurement and- thai Respondent is not listed 6n the federal government's terrorism watch fist as described in Executive Order 13224. Entities ineligible: for federal.procurement are listed at https:%%www.sam,.gov-: The undersigned affirms the non -debarment statembnt above;.tliat-they are duly'`authorized.:execute this contract. The company rep rese'ntative-�belQw further affirms, that the. company submitting this proposal., under the provisions of Subtitle F, Title '10, Government Code Chapter 2270; L Does not boycott Israel currently: and .1 Will no boycott Israel during the term.of the contract. Pursuant to Section 227Q.0M, Texas Government Code:. 1. '`Boycott 1'srael" :means refusing. to deal with, terminating business .activities with or otherwise taking any action that .is intended to .penalitej inflict economic harm on, or limit coinr.iercial relations specifically with Israel', or -with a person, o1.r entity doing business in Israel or, in an Israeli_controlled territory, .bur does not iriclude'an .action made .or ok inary.business purposes; and 2. "Company" means a. for -profit -sol'e: proprietorship; organization, .association, corporation; partnership, joint ventpre, limited partner§hip., limited liability partnership,, or any limited. liability company, including a w:holl'y owned subsidiary, majority -owned subsidiary, parent. company or affiliate of .those entities or business as$aciations that exist to make a profit: Company Name: Anderton Group lI, Lid. .()BA. Integ Authorized Company Representative: David: An.deCtori Address: PO Box. 23007, Waco, TX 70702 Sinature: Date. 5/26/2020 Contract # FV01. 3_9Q Pg. 8 s QWO� C0TJNTYrTBXAS 'IQ Request No: 20-02 -Pagi-9 0 9 Pages CERTIFICATION -OF -91D' The undersigned further affirms the n6h-4ebarment -statement above, that they are duly authorized execule this contract, that this bid has not been prepared in collusion with any 0thbr vendor, and that the contents of this bid'have hot been communicated f(i any offief vendor prior to the official opening of this. bid. 'Signed By: �n > J Ij__GVU;- Title: President./.'CEO Typed Name: DaVidAnder-ton Company Name. AndO.ftn Group 11, Ltd. DBA I'htpg Phone No. 4-54-7751A,01.2 Email Address: d1randerton@intogdoes.doth Maffing Address: PO BOX 23007 Waco, TX 76702 P. 0. Box or Street City State Zip. Employer Identificatio-n Number: 20-2054559 Fp-p-"d �otnnii -COu! Knimis A s-I -C6uft on this of 0:0 Y1. C. 2020 by 61ding the position of. UunjN !w" _Idc Vol. 3 9a Pg. .8 7 EXHIBIT "A"' IQ20-122 Mail Services for Brazos County. Contract Term: July 1, 2020 — June '30, 2022 Fill: out "Informal Quotes" form and hand deliver or mail to the Brazos County Purchasing Department. 200 South Texas Ave., Suite 352; Bryan. TX 77803 in a sealed envelope clearly marked "IQ 20-122, Mail. Services for Brazos County". Include -the signed Contract and- a copy of the required insurance. with the submission of quotes. The required insurance 9 listed in the attached Contract. Ouotes,•must.be.received by the Brazos Countv considered. Brazos County will not accept: any pricing if delivered via- email or .fax. Pricing proposals or IQ's delivered to. any other person, or department other than previously specified, will not be -considered responsive. Brazos County is soliciting,quotations for an annual. contract for United States Mail Processing and other ancillary .mail .duties_ for Brazos: County governmental offices. All other tools implements, personnel, supervision, labor, supplies,.equipment, vehicles, and all effort, necessary :to carry out the services as'required -for this operation will be provided by the successful bidder. A. -TERM: Prices quoted shall be for a two (2) year period, with an. option for renewal for three (3) additional one-(1.) year periods. SPECIFICATIONS B. PICKUP LOCATIONS: 1. Brazos County Tax Office, 300 E. Wm. J. Bryan Pkwy, Bryan, TX 77803 2. Brazos County Administration Building; 200 S. Texas Ave, Bryan, TX 77803 C: REQUIRED SERVICE: 1. Pick up :Brazos County's -outgoing mail each Monday .through Friday (exclusive of Federal. and Courity holidays) between 2:00 p:in. and -2:30 p.m. at two .Brazos County Locations. (Please.see locations above) 2. Sort, weigh,, and affixfirst class postage to all mail the. same day it is picked -up from Brazos County. .3. Deliver by courier .to a processor of choice; all first-class mail weighing. two (2) ounces or less_ which, can be bar-coded. (The processor of choice will barcode and deliver; the mail to the United States, Post- Office in Houston, Texas.) 4: Contractor will inform Brazos County :of the processor of their choice before any service is started. Contractor shall inform .Brazos County within 30 days of any change of processors during the -course of this contract. 5. Take all mail that is not suitable for bar-coding, items weighing. more than, two (2) ounces, or.of'a non-standard size; or larger than a # 10 envelope to the Bryan Main United States `Post Office at 2121 E. Wm. J.. Bryan Pkwy, :Bryan, Texas for mailing on the same day that it is picked up from Brazos County. 6. 'Provide,a monthly report to the Brazos County Auditor's Office showing the„number of pieces of 'mail processed each'day, the number of pieces processed for bar-coding Exhibit A Page 1 of 5 Vol 88 and the total amount of postage cost registered by the postage meter for .the Brazos County Mail ONLY. (Ex: Excel Spreadsheet or software means) 7. Listed below are estimated numbers of pieces of mail sent by Brazos County in a year span. This. is just an estimate. Brazos -County will not be obligated to any minimum or maximum quantities of mail. Pieces of mail will vary in quantity and size every day. Mail Service Estimated PiecesNear 1 st Class 60,000 Post Cards 91000 1/2 oz Bar-coded Mail 136,500 Total Est. Pieces 225,500 Total Est. Poste - a Paid $141,00011 8. When required by special circumstances. Contractor shall accept Brazos County's outgoing mail at Contractor's place of business when delivered there by Brazos County prior to 4:00 p.m. Contractor shall affix postage to Brazos County outgoing mail when received prior to 4:00 ,p.m. D. OPTIONS: Contractor shall choose one of the two options below. 1. Postage Meter - OPTION 1 a) Contractor will provide a postage meter that will be dedicated solely for Brazos County mail.. b) Contractor shall be responsible for the lease, all necessary repairs, service, maintenance and/or replacement of the dedicated meter. c) Contractor will be responsible for monitoring postage usage and for making a timely request for additional. postage.. (See NOTE 1 below) d) Contractor will use the dedicated postage meter for Brazos County mail only. e) Contractor will use bulk mail 'permit number issued to Brazos County by the United'States Postal Service for Brazos County mail only. f) The Contractor will be responsible for providing all labor, equipment, material and consumables necessary for the production of the mailing service, NOTE 1: Subsequent filling of the meter will be handled as follows: Contractor shallbe responsible for submitting a memorandum to the Brazos County Purchasing Agent at least thirty (30) days prior to the projected completed consumption of the postage on the postage meter or when the meter reads $7,500.00 in postage. Brazos County will be responsible for adding postage amounts=to the Pitney Bowes meter. 2. Postage Meter - OPTION 2 a) Contractor shall advance or prepay the cost for all postage for Brazos County. Brazos County will then reimburse -the Contractor each month, after the County. Auditor receives the report containing the mail count as mentioned in the specifications. Exhibit A Page 2 of 5 Vol. 3 9(_ Pg. -- 8 9 __ _. b) Contractor will use bulk mail permit number issued to Brazos County by the United States Postal Service for Brazos County mail only. c) Contractor will be responsible for monitoring postage usage: d) Contractor will be responsible for adding postage amounts to the postage meter. E. INSURANCE REQUIREMENTS: 1. Successful bidder must provide evidence of required insurance prior to award. Full description of insurance requirements are listed in the attached Contract. F. AWARD: 1. The contract award shall be based on, but not necessarily limited to, the following factors: a) Cost b) Special needs and requirements of Brazos County c) Time.needed to complete service d) Location of Contractor (distance that vehicles will travel for services) e) Contractor's past performance record with Brazos County 2. Although the cost of products to be provided is an essential part of the award, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Contractor considered to be the best value to Brazos County. G. MISCELLANEOUS: 1. Contractor must sign and agree to all terms and conditions of Brazos County Service Contract attached or quote submission will not be. valid. 2. Contractor must submit and post all questions regarding this solicitation on the Brazos Valley e-Marketplace located at http://www.brazosbid.ionwave.net. Any questions received via email or phone call will not be answered. 3. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this - bid and the contractor or vendor agrees that the. contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. 'This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. Exhibit A 9 9 U Page 3 of 5 Vol. g. U. QUOTES: 1. FiII out section below and hand deliver or mail to the Brazos County Purchasing Department, 200 South Texas Ave., Suite 352; Bryan, TX 77803 in a sealed envelope clearly marked "IQ 20-122, Mail Service". include the signed Contract and a copy of the required insurance with the submission of quotes. The required Insurance is listed in the attached Contract. Quotes must be received. by the Brazos County Purchasing Department prior to 2:00p.m., 'Wednesday, May 27; 2020 or they will not.be considered. Brazos County will not accept. any pricing if delivered via email or fax. Pricing proposals or IQ's delivered to any other person or department other than previously specified, will not be considered responsive. '3. Contractor is required to quote a percentage of postage used for Brazos County mail. Brazos County will pay the percentage of the total postage used on Brazos County Mail as measured by the amounts recorded on the Pitney Bowes mail meter used by the successful bidder for .Brazos County. For example: If awarded Contractor used $3,000.00 of postage on Brazos County's mail for a particular month of services; and the percentage quoted on contract is 14%; Contractor would bill Brazos County for the amount of $420:00 for that month of service. 4. Contractor shall choose one (1) of the two options provided above and list that chosen option below. If option is not list in Contractor's submission, Brazos- County may consider the submission non -responsive. 5. Contractor shall provide their processor of choice below; 14.5% of postage used Cost of Mail Service plus $300.00 / Month % Option Choice #: 2 (Must choose one of the fhvo options provided above for this quote to be valid) Processor to be used: Integ Exhibit A Page 4 of 5 Vol. 3 91, Pg. --9 I. CONTRACTOR QUOTE CERTIFICATION The undersigned affirms that they are duly authorized to execute this contract, that this bid has not- been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to apy other bidder prior to the official opening of this bid. Furthermore, the bidder affirms that they are willing and capable of performing the services entailed -in this -bid or providing the goods described in this bid and agrees .to do so for the term of this contract. Ttie bidder also agrees to all of the terms and a condition contained in this document and agrees to be held to them for the term of this contract. Name of Company: Anderton Group II, ,Ltd, OBA Mteg Tax ID #; 20-2054559 Address:.PO Box 23007, Waco,, TX 76702 Einail: drandorton@integdoes.com Telephone #. 254-751=1,01.2 Printed.Name: David Anderton Signature of Authorized Representative: -� Exhibit A Page 5 of 5 ®e. Pg. 92 aC4OR17r CERTIFICATE OF LIABILITY INSURANCE DATE(MMMDIYYYn 6/27/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),-AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Higginbotham Insurance Agency, Inc. 7528 Bosque Blvd. COEA T Shea Dial NAMPHONE (AJCE $17-5�6-2377 plc No • 254-751-1715 Waco TX 76712 -MAIL ADDRESS: sdiaz@higglnbotham.net INSURERS AFFORDING COVERAGE NAICA INSURER A: Service Lloyds Insurance Company 43389 INSURED SANDERI4 dba Irateg tGroup Inc ba INSURER B : Travelers Casual!and Sure CO of Am 31194 INSURERC: AmTrust Insurance Company Of Kansas 15954 INSURER D : Security National Insurance Co 19879 P. O. Box 23007 Waco TX 76702 INSURER E : Technology Insurance Company 42376 INSURER F GUVtKA19tb CERTIFICATE NUMBER!in.usipAin DMIMnrd mliaAckmo THIS IS TO CERTIFY THAT THE'POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE.FOR THE POLICY PERIOD .INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM• OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE -AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS.OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ILTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MMIDONY POLICY EXP MMIDD11MY LIMITS C X COMMERCIALGENERAILIABILITY CLAIMS -MADE OCCUR KPP104922801 7/1/2019 7/1/2020 EACH OCCURRENCE $1,000,000 D--1' RENTED PREMISES Ea occurrence $100.000 MED EXP (Anyone Derson) $10,000 PERSONAL BADVINJURY $1,ODO,D00 POLICY ❑ jWT' LOC GENERALAGGREGATE $2.000.006 GENLAGGREGATEGMnAPPLIESPER X PRODUCTS -COMP/OPAGG $ 2,000.000 S OTHER: E AUT01610BILELL481LITY ANYAUTO TPP123654401 71WO19 7/1/2020 COMaBINdED SINGLE LIMIT (EaX $1,000,000 BODILY INJURY (Per person) $ AWNED UTOS ONLY AUTOSULED HIRED NON -OWNED AUTOS ONLY AUTOS ONLY BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident) S $ D X UMBRELLALIAB X OCCUR SMB154063801 711/2019 7111202D EACH OCCURRENCE $1.000.000 AGGREGATE $1.000.000 EXCESS UAB CLAIMS -MADE DED I X I RETENTIONS $ ARM LIABILITY RS COMPENSATION EMPLOYERS' YIN ANYPROPRIETOR/PARTNERIEXECUTIVE OFFICER/MEMBEREXCLUDED? NIA VVC00263452019A RAND EL EACH ACCIDENT $1.000.000 E.L. DISEASE- PA EMPLOYEE $1,000 000 (Mandatory In NH) If yes, describe under E.LDISEASE-POLICY LIMIT $1.00ODOO DESCRIPTION OF OPERATIONS below B Fidelity Employee Theft 106708100 711/2019 7/1/2020 Single Loss Limit of Insurance Retenllon $1,000,000 $5,00D DESCRIPTION OF OPERATIONS! LOCATIONS I VEHICLES (ACORD 101, AddiUonal Remarks Schedule, may be attached If more space Is required) The General Liability and Automobile Liability policy includes a blanket automatic additional insured endorsement that provides additional insured status to the certificate holder only when there Is a written contract between the named insured and the certificate holder that requires such status. The Genera( Liability policy contains a special endorsement with "Primary and Nbncontributory" wording to the certificate holder only when there is a written contract between the named insured and the certificate holder that requres such status. The Genera( LiabilityR Automobile Liability policy Includes a blanket automatic waiver of subrogation endorsement that provides this feature only when then: is •a written contract between the named Insured and the certificate holder that requires it. GtK71FIGATE HOLDER (_81Ur`M I ATlntd SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Brazos County, Texas Duane Peters', Brazos County Judge 200 S. Texas Ave, Suite 332 Bryan TX 77803 ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016103) The ACORD name and logo are registered marks of ACORD Vol. 3 9Q W_9 Request for Taxpayer Form (Rev octeber2o15) Identification Number and Certification Give Fortn to tits requester. Do not �hrlmnalarbnRen�tr of 1 10. So to www 1 rsgovlFormWB for Insttuotfons and latest information. send to the IRS, 1 Name (es shown on ycur income tax retum). Name Is required on this One; do not leave this line blank. Anderton Grow II Ltd. 2 Business namefdistegarded entity name, If different from above Inte da Check appropriate box for federal tax classification of the person whose name to ordered on One 1. Check orgy one of the following seven boxes, 4 Exemptions (codes apply onlyto certain entities, not Individuals; see G o ❑ Indivklualloote proprietor or ❑ C Corporation ❑ 5 Corporation 171 Partnership ❑ Tnistfestate Instructions on pages): m o single -member LLC Exempt payee code (It any) g ❑ Umlted Oabili ty co mpany. Ester the tax classification (C-o corporation, S=S corporation, P=Partnership) D y o Nato: Check the appropriate box In the line above for the tax classification of the single -member owner. Do not check LLC If the LLG is elassiffed as a single -member LLC that is disregarded from the owner unless the owner of the LLC is Exemption from FATCA reporting another LLC that Is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that crude (f any) is disregarded Item the owner should check the appropriate box for the tax classification of its owner. $ y ❑ Other(seelns1ructions)b- rN4+�+r•apeam�hmateesmemeta,rrou�l 5 Address (number, street, and apt orsuite no.) Sao instruafions. Requester's name and address (optiona) po Box 23007 6 City, stale, and ZIP code Waco TX 76702 7 Ustaccount number(s)here (opuonaiy Enter your TIN In the appropriate box. Tha TIN provided must match the name given on Una 1 to avoid backup withholding, For Individuals, this is generally your social security number (SSN), However, for a resident allen, sofa proprietor, or disregarded entity, ace the instructions for Part 1, later. For other entitles, It is your employer. identification number (EIN). If you do not have a number, see How to get a TIN, later. Note: If the account Is in more than one name, see the instructions for line 1. Also see What Name and Number To Give the Regrtesfer for guidelines on whose number. to enter. AWW"W"Mums penalties of perjury, I certify that: I. The number shown an this form Is my correct taxpayer Identification number (or l am walling for a number to be issued to me); and 2.1 am not subject to backup withholding because: (a)1 am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest dr dividends, or (a) the IRS has notified me that I am no longersubject to backup withholding; and 3.1 am a U.S. citizen or other U.S. person (defined below); and 4. The FATCA code(s) entered on this form (f any) indicating that i am exempt from FATCA reporting is correct. Certification tnstructlon% You must cross out item 2 above If you havh been notified by the IRS that you are currently subject to backup withholding because you have fatted to reportall interest and dividends on your tax return. For real Mate transactions, Item 2 does not apply. For mortgage Interest paid, acquisition or abandonment of secured property, cencel ation of debt, contributions to an Individual retirement arrangement ((RA), and generally, payments atherthan interest and dividends, you are notrequired to sign the certification, butyou must provide your correct TIN. See the instructions for Part II, later. r8n Signature Hron Data),- Here U,�peon► f General Instructions Section references are to the Internal Revenue Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and Its instructions, such as legislation enacted after they were published; go to www.lrs gov1FannWa Purpose of Form An Individual or entity (Form W 9 requester) who Is required to file an Information return with the IRS must obtain your correct taxpayer Identification number (nn which may be your social security number ($SM. Individual taxpayer Identification number "N), adoption taxpayerldentifloatton number (ATti ), or employer Identlfieatlon number (EIN), to report on an information return the amount paid to you, or other amount reportable on an Information return. Examples of Information returns include, but are not limited to, the following. • Form 1099-INT ([merest earned or paid) • Form 1099-DIV (dividencL%Jncluding those from stocks or mutual funds) • Form 1099-MISO (vartous•types of income, prizes, awards, or gross proceeds) • Form 109" (stock or mutual fund sales and certain other transactions by brokers) • Form 1098-S (proceeds from feat estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage interest), 1 098-E (student loan interest), 1098 T (tuition) • Form 1099-0 (canceled debt) • Form 1099-A (acquisition orabandonment of secured property) Use Form W-9 only if you are a U.S, person (including a resident allen), to provide your correct TIN. If you do not retum Form W-9 to the requester with a 71M, you might be subject to backup withholding. See What Is backup withholding, later. CaL No.10231X Form W9 (Rev. 10.2("e) Vol. " "%X Pg. 9 4 Tabulation 23-106R Truck Scale Maintenance previously known as 19-068, 21-017R, and 22-086R Certification Fairbanks Scales i*abbottchelii u Cosa for scheduled service for $525.00/ r 00 ` ��4�50.%Se ce calibration and testing of scale` ' this will be done twice a ear Service}{ }T Labor for any additional $$5 00/hr 88111' �� (� nnM repairs — cost per regular hourtxr��<�� r (during scheduled maintenance) gq_Y = ' }� t MW Repairs m V Labor for repairs as need arises P $127.00 0�©r — cost per overtime hour z1�2 (weekend & holiday hours nog:- Overtime hr./ ��� � �� N f ; certification services) $170.00Hohday & Sunday hr.� ` A Test Unit Charge — This charge, apply will only1 to additional $345.00 <A �`�$SU100 repairs. It will not apply to S ,c scheduled calibration and testing visits z� w ,`�x��k` - X Y iz Parts Cost — If additional above vendor cost o' 10 �o ;�� �'�o percentage applies to parts please write r �� percentage here Anril 1.2023- March 31.2024 by Co�imission 's Court on this I `�" day of FEi21.11-�Q.L(, 2023 by Vol. 3 99p9 -.� Srazas Cdu Furchasbio- DPn-flYfM.A_1M'+ 200 SOUT11 9 PHONE January 27,2023 Aabbott-Micheui Technologies, Inc 1580 -West Drive Houston, Texas 7 -70 SO Re: renewal Of Contract #23-.IO#R for Tr, Brazos. County Wreejat,69 the quality work renewal- option for Ruck Scale k&inteffane All terms, conditions; anti pricing shall April 1,2023 to March 3-1,2024. TO.accept. the- renewal- option, please fill. -documents- by email. td,sdubec@'brazow.-oui original signed documents. -and an updated . Mease rofiam acceptance as soon as poss, 361-4294. Contact Name.- Ch A"IBOTT-MICMLLI-Tp CBNOLIOG%S; --'Fzed �Slgnatu� 22 Aure Authorized Duane Feter4 county judge S AVE. SUrm 3 .s2 BRYAN, IV7'7803 361-4290 FAX !k*Scale.Maititenailcefor-B.-azos -County. DUr-COwPaftY,hds provided and Would like to .2$-I06R,_previ&#s&,,knajM as 22,486R, 2im, i the same. -This re - 4dw-ill term will b&-for one. the information and -sign below: Return ,99V or fax to- (910) 3.61-4291 Please then ricate of -Insurance by mail to -the address- ff If you have any questions, `-I may be reach 1­27 Date affOQL-S Dat%- ,e the 19-068. from - signed butt the. I Above; at (979) Vol. Pg" TRUCK SCALE MAINTENANCE CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 Contract No.19-068 Bryan, Texas 77803 Page- 1 of 9 Pages Telephone (979) 3614294 GENERAL REQUIREMENT FOR CONTRACT 1Charles Magee as a duly authorized representative of Aabbott-Michelli Technologies, Inc. "Contractor" willingly attest to perform (or deliver) as per Exhibit A for Brazos County. I further agree to all of the provisions and specifications contained in this contract. TERM: The term of this contract will be for two. (2) years from date of award through March 31, 2021 with the option to renew with three (3) additional one (1) year periods. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this,contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with they new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any 'formality or irregularity, to make awards to more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any IQs submitted, and to waive any technicalities for the best interest of the County. BIDDERS RESPONSIBILITY It is the Bidder's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of -Bid Form must be completed to include fuII firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the bidder agrees to comply -with HB 1295, Government Code 2252.908. Bidder agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended or extended contract. Visit https://ethics.state.tx.us/whatsnew/elf info form1295.htm for more Vol. 3 99[ pg. 9 7 BRAZOS COUNTY, TEXAS Contract No.19-068 Page 2 of 9 Pages information. In the event -of a.rieeded change in the specifications sent to the bidder, it is understood that all the foregoing terns shall apply to. -the addendum or addenda; t CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge br other person authorized by Brazos County Commissioners Court must sign the .contract before it becomes binding on Brazos County or the offerors. Department heads are NOT' authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactofily delivered and. accepted. QUANTITIES The quantities specified 'in -this contract are estimates only. Brazos County does not guarantee to purchase. any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non -response. HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, .death and/or' property damage msulting directly or indirectly from Contractor's performance. Contractor shall procure and maintain, with respect to the subject matterof this bid, .appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover Contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided. shall be made by Brazos County at the sole discretion of the :Commissioners Court when all terms ,and conditions of the contract and .specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the- goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods. at the point or points of delivery. ADDITIONIMODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing. facility that impacts the Contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section maybe followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent Contractor in good standing for the group in which the new location is, appropriately situated. Vol. 3 96, Pg. 98 Contract No.19-068 BRAZOS COMM, TEXAS Page 3 of 9 Pages In the event Brazos .County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Contractor -shall submit an original invoice on each -purchase order or purchase release. after each .delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and/or services are required, the Contractor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts. providing for a monthly charge will be billed .and paid on a monthly basis only. The Contractor will provide an invoice for each month in which. Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the Contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in. payment and/or back-up withholding as required by the Internal Revenue Service. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No- price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the Contractor and included in the bid prices. If -there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing. differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract: Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code § 151.309, as amended. Texas Limited ,Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of•any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this contract and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this contract shall supersede. Vol. Pg 9 9 Contract No.19-069 BRAZOS COUNTY, TEXAS Page 4 of 9 Pages GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 er seq., as amended. Offerors shall comply with all .applicable federal, state and° local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State .of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with 6e. County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject -to Texas State and Federal public information statutes. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies 'that the offeror has not violated the antitrust. laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. Request to withdraw a submitted bid or proposal are subject to the approval of the Purchasing Agent. SEVERABILffY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of -the latest product in production to. commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier.of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may, have in law or equity. Default may be construed as, but not limited to, failure to 9 Vol. PgA 0 O Contract No. IM68 BRAZOS COUNTY, TEXAS Page 5 of 9 Pages deliver the- proper goods and/or services within the proper amount of time, -and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor(s) before starting work for Brazos County, must furnish Brazos. County a Certificate of Insurance or other acceptable. evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County). licensed to write insurance in the state of Texas, showing that the Contractor is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $1.000,000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same .coverage -and shall himself acquire evidence of such coverage on behalf of the subcontractor.. (TLC Sec. 401.011) Waiver of -subrogation -is required. (2) Commercial General Liability Insurance with a $500,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors; and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims, made policies are acceptable without prior approval by the Commissioners Court/Risk Management. (3) Automobile Public Liability Insurance with a $500;000 Combined Single Limit, in all self- propelled vehicles used in connection with the contract, whether owned, non -owned or hired. The Certificate of 'Insurance furnished to Brazos County shall ,contain a provision that coverage under such policies shalt not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not 'limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal' rights, remedies; requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability, for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and. confidentiality (collectively, the "Limitations'). Any contract .terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance -for the Contractor's employees and/or Contract No.19-069 BRAZOS COUNTY, TEXAS Page 6•o[9 Pages equipment. Nothing in the. contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN INIMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil. liability that arises from .any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability -under any theory of law for the actions of the Contractor in providing services.hereunder. NOTICES Notices shall be mailed :to the addresses designated herein or as- may be designated in writing by the. parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge '200 South Texas Avenue, Suite7332 Bryan, Texas 77803 CONTRACTOR: Sates Contact Name: Phone Number: Billing Info• Charles Magee, Service Manager 281-437-2005 cell 281-299-6270 15050 West Drive, Houston, Tx 77053. ASSIGNABILITY This contract may not be,assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions thereto. WAIVERS No waiver by either party hereto of .any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. Vol. v V� pg. 10 2 BRAZOS COUNTY, TEXAS !Contract No.19-068 Page 7 of 9 Pages ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be amended by written instrument -approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized. representatives, the State of Texas (including,. but, not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned 'by Contractor and made available for any time period.required by'state.or ferieral law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the -expiration of such time.periods-required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit .is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be;responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes -and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less. than full compliance with this contract. INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and,all its officers, agents, and employees from all suits, actions, or claims of any character; name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may 'be retained for the use of Brazos County,, or in case no money is due, -his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor,shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance -with this indemnification clause regardless -of whether the injury or damage is caused in- part by -Brazos County, its officers, agents,or employees. Vol. _'q, QA pg. 103 _ V� Contract No. IM68 BRAZOS COUNTY, TEXAS Page 8 of9'Pages HOUSE BILL 89 & DEBARMENT VERIFICATION Brazos County is federally mandated -to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit,, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAQ Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this. transaction and have not been subjected' to suspension, debarment, -or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules �blating.to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal, procurement are listed at https:/Iwww,.sam.gov: The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative beloiv further affirms that the company submitting- this proposal, under the provisions of Subtitle F, Title 10, and Government Code Chapter 2270: 1. Does. not boycott Israel currently; and J, 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas -Government Code: 1. `Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include- an action made or ordinary business purposes; -and ' 2.. "Company" means a for -profit sole proprietorship, organization; association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including. a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate ofthose entities or business associations that exist to make a profit. Company Name: Aabbott-Michelli Technologies, Inc. Authorized Company Representative: Charles Magee Address: 15050 West Drive, Houston, Texas 77053 Dater �S % Contract #• 19-068 3 9 Vol. P9• - BRAZOS COUNTY, TEXAS Contract No.19-068 Page 9 of 9 Pages CERTIFICATION OF BID The undersigned further affirms 'the non -debarment statement above, that they are duly authorized execute this contract, that this bid has not been prepared in collusion, with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By: _ _ Tithe; Service Manager Typed Name; Charles Magee Company Name. Aabbott-Michelli Technologies, Inc. phone No. 281-437-2005 Email Address. cmagee@michelli.com Mailing Address: 15050 West Drive Houston Texas 77053 P. O. Box or Street City State Zip Employer Identification Number: 76-0691302 Social Security Number. `pp ved b Co io ens' Courton this •vie. day of 2019 by olding the position of Vol. 3 9&_ P9.10 5 EXE11BIT-KA" 19-068 Truck Scale Maintenance Solicitation of .Quotes Fill out "Solicitation. of Quotes" form and hand deliver, or mail =to the Pricing proposals -or SOQ's delivered. to any other person or department other than previously speeded, will not be considered responsive. Brazos County is soliciting quotations for -maintenance of a Fairbanks truck scale, located at the Road & Bridge facility, 2611 Highway 2-1 West, Bryan, Texas. Equipment to be serviced is- a Fairbanks 120K 70-ft., w/R2$00 indicator. Quotes submitted. for SOQ 19-068 shall be good for two (2) years from -date of award through March 51, 2021 with the option to renew three(3) additional one (1) yeat periods. SPECIFICATIONS 1.-CERTIVICATION a. Scheduled maintenancvfor certification shall be provided twice a year in June and December. b. 'Service shall odhsist.oftesting or build up test if necessary; lubrications, and calibrations. c. Contractor shall furnish all parts, labor, .travel, and tools used `for scheduled maintenance. d. Contractor shall providea copy of all test and calibration.reports: to Brazos County Road & Bridge Department. e., Quotes submitted by vendor shall include all costs associated with scheduled maintenance and inspection.such as labor, material, travel, and aoy other related costs. f. Vendor shall provide any documentation if any exclusions of services or parts. If this documentatioa-is not,provided at the time the SOQ is. submitted, it is assumed:that there are NO exclusions of service or parts apply to this contract. 2..REPAIRS a. Service -calls will be:made as the need arises, and will be requested by Brazos County. b. Contractor shall furnish all' parts, labor, travel, and tools used for repairs. c. ''vendor will provides cost per hour for. labor, plus parts for anyrepairs as needed. d. Quotes,submitted by vendor shall include -all costs associated. with, repair/service call such as fees, materials, labor, travel, and any other related costs. e. Vendor shall provide any documentation if any exclusions of services or parts. If this documentation is -not provided at the time the SOQ is submitted, it is assumed that there are NO exclusions of service or parts apply to this contract. SCHEDULING The Road and .Bridge Department will contact the awarded vendor to schedule for all service calls for the term of the contract. Exhibit A Page 1.of 3 Vol. 918 pg. 1 n AWARD The contract award shall be based on, but not necessarily limited to, the following factors: a. Cost b. 'Special needs and requirements of Brazos County C. Time needed to complete service d. .Location of Vendor (distance that vehicles will travel. for services) e. Vendor's pastperfarniance record with Brazos County Although the cost of products -to be provided is an essential part of -the award, Brazos County is not obligated to award a contract on the sole basis of cost but will award to vendor considered to be the best value to Brazos County. Vendor must sign and agree to all terms and conditions of Brazds County Service Contract 19-068 or quote will- not be considered. Successful Bidder must provide evidence of Fill out "Solicitation df Quotes" form and hand deliver or nail to -the Brazos County Purchasing Department. 200 South Texas Ave.. Suite 352; Bryan3 TX 77803 in a sealed envelope clearly marked "SOQ 19-068, Truck Scale Maintenance". Include the signed Contract and a copy of the required insurance with the submission of quotes. The required Insurance is listed in the attached Contract. Sealed Ouotes:nmst be received by the Brazos be considered. Brazos County will not accept any pricing if delivered via email or fax. Pricing proposals or SOQ's delivered to any other person or department other than previously specified, wiU not be considered responsive. For any questions pertaining to the contract or this solicitation; please submit them in writing via the Brazos. Valley Online Bidding System at https://brazosbid.cstx.aov. Exhibit A Paget of lfof. �' 9Q Pg 1.0 7 Solicitation of Ouotes Certification Cost Cost for scheduled service for calibration and testing of scale (this will be done twice a year) $450.00 /Service Labor for any additional repairs —.cost per -regular hour (during scheduled maintenance) $80.00/hr. Re airs Cost Labor for repairs as need arises — cost per overtime hour (weekend & Holiday Hours non certifcad'on services) $120.00./11re Test Unit Charge — This charge will only apply to additional repairs. It will not apply to scheduled calibration and testing $ 50.00 visits Parts Cost o-- If additional percentage above vendor cost applies to parts please write percentage here 20 The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Furthermore, the bidder affirms that they are willing and capable of performing the services entailed in this bid or providing the goods described in this bid, and agrees to do so, for the. term of this contract. The bidder also agrees to all of 'the terms and a condition contained in- this document and agrees to be held to them for the term of this contracL Name of Company: Aabbott-Michelli Technologies; Inc. Tax ID#: 76-0691302 Address: 15050 West Drive, Houston, Texas 77053 Email: emagee@rnichelli.com Telephone #• 281-437-2005 cell 281-299-6270 Printed Name! Charles Magee Signature of Authorized.Representative: Exhibit A Page 3 of 3 Vol. pg. 1 Q � ■ v X_vr+wv January 27, 2023 REVISED February 6, 2023 Ms. Beth Martinez Brazos County - Auditor's Office 200 S. Texas Avenue PO Box 914 Bryan, TX 77803 979-361-4284 BMartinezO-brazoscountytx.aov Re: 2023-2024 Select Schedule Annual Maintenance Contract Proposal No. 8-02-03-2023.1 Dear Ms. Martinez: Leidos Security Detection & Automation, Inc., is pleased to provide the attached revised proposal for equipment maintenance on your x-ray systems with a period of coverage of February 03, 2023, through February 02, 2024. We value your business and look forward• to receiving your acceptance documentation soon. Please review the attached proposal and verify the following information: • Billing address for your invoice • Delivery address • Method of payment • Model description, serial number, and location of system If you do not issue purchase orders, by signing this document, you have acknowledged our proposal and agree to enter into a maintenance contract with Leidos Security Detection & Automation, Inc., and this document will serve as a purchase order. We will respond via fax, mall,'or e-mail with your Contract ID for your records. If you have any questions please feel free to contact me directly at your convenience. Should any repairs or adjustments be required to your equipment in between the regular scheduled preventative maintenance visits please contact our 24x7 Service Center directly at 1-800-776-3031. Sincerely, Joseph Ziniti Contracts Administrator Leidos Security Detection & Automation, Inc. Joseph.ZinitiCaiLeidos.com Phone: 781-939-3821 Fax: 781-939-3949 Vol. 3 94 Pg. J,-0-9 One RadcQft Road, Tewksbury, RIA 01876 Phone: 781-939-3821 SD�rvrceCo�ds�LeIdos com 24x7 Customer serorce 800-776.3031 The information in this document is proprietary to Leidos. It may not be used, reproduced, disclosed, or exported without the Written approval of Leidos. BILLING & SHIPPING ADDRESS: Brazos County - Auditor's Office 200 S. Texas Avenue PO Box 914 Bryan, TX 77803 Ms. Beth Martinez 979-361-4284 BMartinez0brazoscountvtx.ciov ■ir■MVr7 PROPOSAL NO: S-02-03-2023.1 DATE -OF PROPOSAL: 01/27/2023 DATE OF REVISION: 02/06/2023 PROPOSAL EXPIRES: 03/17/2023 ATTACHMENTS: 8100-11901-00 and 8100-11902-00 SELECT SCHEDULE ANNUAL EQUIPMENT MAINTENANCE CONTRACT PROPOSAL SCHEDULE OF SERVICES PROVIDED UNDER THIS.CONTRACT: • All necessary repair parts and freight related expenses. • Regular (Monday -Friday, 8:00am-5:00pm) labor hours for remedial maintenance. • Regular (Monday�Friday, 8:00am-6:00pm) travel time to and from the equipment site. • Lodging, Airfare and Per Diem expenses as required per.scope of -repairs. • One annual preventative maintenance inspection per x-ray system'* • One annual radiation safety survey and preparation of performance report per x-ray system • Additional services are available upon request at Seller's prevailing time and materials rates. * Note: Metal Detectors do not receive-preventativemaintenance or radiation survey services. COVERAGE PERIOD: February 03, 2023, through February 02, 2024 PAYMENT TERMS: Annual billing, in Advance, payment net 30 days after delivery of Seller invoice ACCEPTED FORMS OF PAYMENT Business check, Wire Transfer, Credit Card CONTRACT TERMS AND CONDITIONS AND STATEMENT OF WORK: The terms and conditions and statement of work governing this contract are detailed on attached documents 8100-11901-00 and 8100-11902-00 herein. These seller terms and conditions shall take precedence over any and all others incorporated by the Buyer. EQUIPMENT TO BE SERVICED UNDER THIS CONTRACT: SEEPAGE NO. THREE (3) FOR DETAILS. TOTAL ANNUAL PRICE: $13,900.00 plus tax if applicable - See document no. 8100-11901-00, clause no. twelve (12) for details. Please reference proposal no. S-02.03-2023.1, unit serial number(s) and period of performance on your purchase order. If you do not issue purchase orders, by signing this document you have acknowledged our proposal and agree to enter into a maintenance contract with Leidos Security Detection & Automation, Inc. This document will serve as a purchase order. We will respond via fax, mail,, or e-mail with your Contract ID for your records. Contact Joseph ZinM conceming order placement via Phone: 781 939-3821 -or- e-mail Joseph.Zinitita-Leldos.com BUYER PURCHASE ORDER NUMBER: CONTRACT 1D: AUTHORIZED SIGNATURE REQUIRED: BRAZOS COUNTY: Name: Du A td Title: u t7Co Signature: Date: FjFl2jRcA�A&y tt a0a,3 Leidos LEIDOS_SECURITY DETECTION &AUTOMATION. INC.: NamT. Joseph Ziniti Title: Contracts Administrator Signature: Date: February 6.2023 von. 3 901 pg. 1_- One Radcliff Road, Tewksbury, MA 01876 Phone: 781-939-3821 WAServiceContra Leidos com 24x7 Customer Sengce 800-776-3031 The information in this document is proprietary to Leidos. it may not be used, reproduced, disclosed, or exported without the written approval of Leidos. ■vEwMWw EQUIPMENT TO BE SERVICED UNDER PROPOSAL NO. S-02-03 2023.1: Item Model Number Serial Number Unit Price Unit Location 1 PX6.4 PX64794 $7,400.00 300 Fast 26t" Street, Suite 116F. Bryan, TX 77803 2 PX5.3 PX530044 $6,500.00 200 S. Texas Avenue, Bryan, TX 77803 TOTAL ANNUAL PRICE: $13,900.00 plus tax if applicable -See document no. 8100-11901-00, clause -no. twelve (12) for details. V01.3 9Q pg. 1 1 Leidos Proprietary One Radcliff Road, Tewksbury, MA 01876 Phone: 781-939.3821 SDAServkecontracts0Le1dos.com 24x7 Customer service 800 776-3031 The information in this document is proprietary to Leidos. It may not be used, reproduced, disclosed, or exported without the written approval of Leidos. ANNUAL EQUIPMENT HARDWARE MAINTENANCE CONTRACT TERMS AND CONDITIONS Document No. 8100-11901-00 1. INDEMNIFICATION: Buyer shall indemnify, defend and hold Leidos Security Detection & Automation, Inc. (°Leidos SD&A) harmless from and against any losses, damages, expenses, liabilities, and costs arising out of the negligence of Buyer, its employees, or agents with respect to the use or operation of the system covered under this Agreement 2. CANCELLATION DURING THE TERM: If Buyer cancels this Agreement pursuant to Section 3 below or if newly purchased equipment supplied by Leidos SD&A replaces the equipment under this Agreement, Buyer may cancel this Agreement without charge by giving written notice to Leidos SD&A. In the case of a cancellation for any other reason, Buyer must provide Leidos SD&A ninety (90) days' prior written notice of cancellation or pay Leidos SD&A twenty-five percent (250/.) of any remaining annual contract fee as liquidated damages. Leidos SD&A also reserves the right to cancel this Agreement without penalty if Buyer is in default and fails to bure within 30 days following receipt of written notice of default. 3. CANCELLATION FOR CAUSE: Buyer retains the right to cancel this Agreement should Leidos SD&A fait to perform In accordance with the statement of services for any reason within Leidos SD&A's control and fails to cure within 30 days'folowing receipt of written notice of default. In the event of such cancellation, Buyer will notify Leldos SD&A in writing. Buyer will pay only for the services rendered up to the date that Leidos SD&A receives the written cancellation notice. 4. DISCLAIMER AND LIMITATION OF LIABILITY: A. EXCEPT FOR THOSE EXPRESS WARRANTIES MADE iN THIS AGREEMENT, ALL OF THE SERVICES, SOFTWARE AND PRODUCTS ARE PROVIDED -AS IS, -WHERE IS' AND -AS AVAILABLE- AND, TO THE MAXIMUM EXTENT PERMITTED BY LAW, LEIDOS SD&A (1) DISCLAIMS ALL OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-1NFRINGEMENTAND ANY WARRANTY ARISING OUT OF A COURSE OF PERFORMANCE, DEALING OR TRADE USAGE; AND (11) DOES NOT WARRANT THAT USE OF THE SERVICES, THE SOFTWAREAND THE PRODUCTS WILL BE UNINTERRUPTED OR ERROR FREE. LEIDOS SD&A DISCLAIMS, AND WILL NOT BE LIABLE FOR, ANY LOSS OF, UNAUTHORIZED ACCESS TO OR USE OF, OR DISCLOSURE OF DATA THAT IS NOT DUE TO A BREACH OF ANY PROVISIONS OF THiS AGREEMENT BY LEIDOS SD&A. B. REGARDLESS OF THE LEGAL OR EQUITABLE BASIS OF ANY CLAIM, IN NO EVENT WILL LEIDOS SD&A BE LIABLE FOR (1) ANY SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING WITHOUT LIMITATION, ANY DAMAGES RESULTING FROM INACCURATE OR LOST DATA, LOSS OF USE OR LOSS OF REVENUES OR PROFITS, ARISING OUT OF OR RELATING TO THIS AGREEMENT OR ANY ORDER, THE FURNISHING OF PRODUCTS AND SERVICES OR THE USE OR PERFORMANCE OF PRODUCTS OR SERVICES, EVEN IF INFORMED OF SUCH DAMAGES, OR (II) FOR ANY THIRD PARTY CLAIMS AGAINST BUYER. LEIDOS SD&A'S MAXIMUM LIABILITY UNDER ANY.ORDER, INCLUDING LIABILITY ARISING OUT OF PRODUCTS DELIVERED, SERVICES PERFORMED OR FROM LEIDOS SO&A'S NEGLIGENCE OR OTHER ACTS OR OMISSIONS, WILL BE LIMITED TO THE AMOUNT PAID TO LEIDOS SD&A FOR THE PRODUCTS AND/OR SERVICES GIVING RISE TO THE CLAIM. 5. CONFIDENTIALITY: Except as contemplated by the terms hereof in performance of its obligations under this Agreement, as required by applicable law, or pursuant to an order entered or subpoena issued by a court of competent jurisdiction, each party shall, during the Term and thereafter, keep confidential the terms of this Agreement and all material non-public or proprietary information in any form or medium provided to it by the other party whether furnished in writing, electronically, orally, visually or learned by a party in performance of its obligations under this Agreement (collectively, 'Confidential Information). in ensuring the confidentiality of such Confidential Information received from the other party, each party shall maintain adequate safeguards to protect all Confidential Information and use the same care as it uses with its own information, but not less than reasonable pre. Each party agrees not to disclose such Confidential Information to any third party, other than its employees and advisors as the party determines have a need to know in connection with the Services provided hereunder, each of whom shall be advised of the confidentiality requirements of this Agreement and agree to be bound by the terms hereof. The foregoing confidentiality obligations contained in this Section shall not apply to any information received by either party from the other party which: (a) is in the public domain at the time of its use or disclosure other than as a result of a breach of this Agreement by the receiving party; (b) is already known to the receiving party on a non -confidential basis, at the time it Is disclosed to receiving party by the disclosing party; or (c) was or is independently developed by the receiving party without use of or reference to the Cohfidenfial information. Each party agrees that a violation or threatened violation of this Section may cause irreparable harm to the other parry, and that such other party shall be entitled to seek injunctive relief in addition to any other legal remedies. 6. ALTERATIONS: Buyer shall have the right to request that systems be returned to service coverage on a pro -rated basis. Prior to systems being returned to service coverage all systems are subject to billable pre -inspection services to be performed by the Leidos SD&A. The Leidos SD&A's prevailing standard service rates shall be used to calculate the pre -inspection services. 7. SOFTWARE: Unless otherwise expressly agreed in writing to the contrary, all technical specifications, software, technical information, source code, drawings, and/or Datapmvided to Buyer by the Leidos SD&A, or used by the Leidos SD&A in updating, upgrading or performing repairs to the Buyer's equipment, shall remain the sole property of the Leidos SD&A. Any use of said data and software shall constitute use under a limited use license only. This License is expressly limited to the functionality of individual items of Leidos SD&A and/or legacy L3 equipment previously purchased by the Buyer. 8. EXCLUSIONS: Under this Agreement, contractual coverage shall not apply to any equipment, spare parts, materials, other ancillary equipment or services that are: (a) repaired, moved or modified other than by Leidos SD&A's authorized personnet (b) subjected to physical, mechanical or electrical abuse, stress, or misuse for any reason such as through negligence, willful conduct, accident, or vandalism: (c) handled, transported, stored, operated, modified, repaired, moved, Installed, returned or maintained in a manner inconsistent with applicable Leldos SD&A instructions, specifications, good wortdng practices or beyond agreed parameters outside normal everyday use; (d) designated on Leidos SD&A's price list or quotation as being provided without warranty (m which case, the said Rem is provided 'as Is' and without warranty of any sort); (e) provided with a third -party warranty (in which case said third -party warranty shall be the sole and exclusive warranty applicable thereto); or (0 Slip Rings and Bearings for eXaminer 3DX systems (which are available for purchase by Buyer in the event of a failure by contacting Leldos SD&A's cal center for price, availability and delivery). No third party agents, regardless of affiliation or former affiliation with Leidos SD&A, retain the rights•to perform service actions under this Agreement Also excluded from this Agreement are equipment, spare parts, materials, and other ancillary equipment which have been damaged due to power surges, exposure to the elements of extreme heat, extreme cold, moisture; acts of nature such as rain, sleet snow, earthquakes, lightning, hurricanes, etc.; and erroneous reports by Buyer of failures on the foregoing. Leidos One Radcliff Road, Tewksbury, MA 01876 Phone: 781-W9.3821 SDAServiceContraciis`(diLeidos.com 24x7 Customer Service 800 776-3031 The information in this document is proprietary to Leidos. It may not be used, -reproduced, disclosed, or exported without the written approval of Leidos. 9. ACCESSORIES AND ATTACHMENTS: Service actions performed by Leldos SD&A under this Agreement will not include maintenance or repair of accessories, attachments, machines, or other similar devices not originally supplied or provided by Leidos SD&A; painting or refinishing of equipment or providing such painting or refinishing materials; or furnishing supplies, accessories, or other similar devices except as specifically required for equipment repair or maintenance. 10. SPECIAL CANCELLATION: The specific equipment covered by this Agreement shall be serviced as needed and all required spare parts shall be provided unless stock is no longer available due to end of life issues. Leidos SD&A shall make a best commercial effort to support this equipment during the contractual period and make provisions for end of life parts. Should services be required and spare parts are no longer available, Leidos SD&A shall make a best commercial effort to render Buyer's equipment back into operating condition. If Leidos SD&A is unable to bring the up to operating condition, the affected equipment shall then be removed from the remainder of this Agreement and a pro -rated credit for the balance of the present contract term shall be issued. Credits shall be sent out within thirty (30) days of cancellation. Also, the affected equipment shall not be included in future contract renewals or during any remaining optional years. 11. ASSIGNMENT: Buyer shall not delegate assign, or transfer this Agreement or any of its rights or obligations under this Agreement without the prior written consent of Leidos SD&A which consent shall not be withheld unreasonably. Any purported delegation, assignment, or transfer by Buyer of all or part of this Agreement or of any rights or obligations arising hereunder without the prior written consent of Leidos SD&A shall be void as to Leldos SD&A's obligations hereunder from the time of such delegation, assignment, or transfer, and shall be considered the basis for immediate termination of this Agreement Leidos SD&A may, without consent from Buyer, assign its rights and/or delegate Its obligations hereunder to its parent, subsidiary, affiliate, third party Leidos SD&A approved subcontractor of the services rendered hereunder or successor in interest 12. TAXES: This quotation does not include taxes. Taxes levied against Leidos SD&A as a result of products offered or sold hereunder and any services rendered in connection therewith, including but not limited to installation or maintenance would be additional cost and shall be reimbursable by Buyer upon submittal of supporting documentation of such casts. 13. BUYER'S TERMS AND COND111ONS NOT ACCEPTABLE: Any resultant Contract/Purchase Order/Similar Instrument with Buyer's Terms and Conditions other than the terms and conditions contained in this Appendix A are not acceptable to Leidos SD&A for any purchases under this Agreement and the submission of such Buyer's Terms and Conditions shall not amend or modify the terms and conditions of this Appendix A, which shall apply to all purchases under this Agreement. Estimates are calculated under the Terms and Conditions contained in this Appendix A and pricing would change for compliance with altemative Terms and Conditions of Buyer. 14. DISPUTES, AMENDMENTS, WAIVER & SEVERABiL1TY. Upon execution, this Agreement is deemed to be entered into in Massachusetts and to be a Massachusetts contract and shall be governed and construed in accordance with the laws of the Commonwealth of Massachusetts without reference to its conflict of taws provisions or the UN Convention for the Intemational Sale of Goods. Buyer and Leidos SD&A specifically agree that any controversy, claim, or action relating to the relationship between the parties, this Agreement, or Products or services purchased or licensed hereunder, shall be brought and tried in Massachusetts. All objections to venue are hereby waived by the Buyer, and Buyer consents to service or process by certified mail or courier service addressed to the Buyer address on the front of the Estimate. Any failure of either party to require performance by the other party of any obligation shall not affect said party's full right to require such performance at any other time. The waiver by any party of any remedy for breach of any provision hereof shall not be taken as a waiver of any remedy with respect to any other breach of such provision or any other provision. Each provision of this Agreement shall be treated as separate and independent, and the unenforceabiiity of any one provision shall not impair the enforceability of any other. To the extent any provision is held to be excessively broad or unenforceable, it shall be construed by limiting and reducing it to be enforceable to the full extent possible. 15. FORCE MAJEURE. Leldos SD&A shall not be in default, responsible or held liable under this Agreement for any delay in performance or for non- performance caused by circumstances beyond Lefdos SD&A's reasonable control, including, without limitation, acts of God, tire, flood, war, government action, terrorism in any form, delays in customs, accident, labor trouble, shortages, epidemic, pandemic, govemment-imposed travel restrictions, or inability to obtain materials, equipment or transportation from suppliers or subcontractors. Leidos SD&A will notify Buyer promptly of any delay or non-performance excused by this Article and will specify the revised schedule as soon as practicable. In the event of any such delay, there will be no termination and the date of delivery or of performance shall be extended for a period equal to the time lost by reason of the delay. In the event Leldos SO&A is delayed by acts of the Buyer or by prerequisite work by other contractors or suppliers of the Buyer, Leidos SD&A shall be entitled to an equitable price adjustment In addition to an extension of the time of performance. 16. RELATIONSHIP OF THE PARTIES AND NO THIRD PARTY BENEFICIARY. Neither the making of this Agreement nor the performance of any provision hereunder shall be construed to constitute either party as the agent, employee or legal representative of the other for any purpose, nor shall this Agreement be deemed to establish a joint venture or partnership between the parties or to create any relationship between the parties hereto other than that of independent contractors. Neither party hereto shall have any right or authority to create any obligation, warranty, representation, or responsibility, express or implied, on behalf of the other party nor to bind the other party in any manner whatsoever. No provisions of this Agreement are intended nor shall be interpreted to provide or create any third party beneficiary rights or any other rights of any kind in any other party. 17. TERMINATION. Leidos SD&A may terminate this Agreement (a) for convenience upon providing thirty (30) days' prior written notice to Buyer, or (b) upon providing fifteen (15) days' prior written notice to Buyer in the event of 0 insolvency or bankruptcy of Buyer or the termination, dissolution or liquidation (as a matter of taw or otherwise) of Buyer, fl the filing or commencement by or against Buyer of a petition or proceeding seeking its reorganization, liquidation, dissolution, arrangement or winding -up or the composition or readjustment of its debts or other relief under the laws of insolvency or bankruptcy of any country or jurisdiction, or the commencement of any proceeding by any Person seeking the termination, dissolution or liquidation of Buyer, (d) the merger of Buyerwith or into another Person, or any other transaction effecting a substantial change in control or ownership of Buyer, (iv) and Buyer's breach of any other term or condition herein or Company determines, in its discretion, that any representation, warranty or certification made or deemed made by Buyer is or was false or misleading as of the time made or provided or will be false or misleading at any time Upon termination of this Agreement, Buyer shall provide payment in full for all Products and services completed to the date of termination. 18. ENTIRE AGREEMENT & MODIFICATIONS. The Quotation and these Terms comprise the complete and exclusive statement of the agreement ('Agreement') between Leldos SD&A and Buyer, supersede all other quotations, agreements, understandings, warranties and representations (whether written or drat) between the parties, and may be accepted only in accordance with their terms. Any conflict between the Quotation and these Terms shall be resolved in favor of the Quotation. Any provision of Buyer's purchase order, terms or other documentation which is Inconsistent with or in addition to this Agreement is hereby rejected and shall be of no force and effect unless specifically agreed to by Leidos SD&A in the manner set forth herein, excepting drily that Buyer's purchase documentation shall be valid for the sole purpose of confirming quantities ordered. This Agreement may be modified only by a subsequent written agreement which purports to do so, which refers specifically here to, and which is signed by duly authorized officers of both parties. T9_ 113 VC Leidos Proprietary One Radcliff Road, Tewksbury, MA 0876 Phone. 781-939-3821 24x7 Customer Service 800-776-3031 The information in this document is proprietary to Leidos. It may not be used, reproduced, disclosed, or exported without the written approval of Leidos. ■ VA* ! M r/4ki ANNUAL EQUIPMENT HARDWARE MAINTENANCE CONTRACT STATEMENT OF WORK Document No. 8100-11902-00 1. Response Time; Leldos Security Detection & Automation Inc., hereinafter referred to as Seller, will provide response as soon as possible to requests for equipment service from Buyer's authorized representative. 8-hour Seiler response time will be typical in geographical locations where Seller has resident service engineers. 24-hour Seller response time will be typical in geographical locations where Seller does not have resident service engineers. Seiler does not warrant that the use of equipment will be uninterrupted or error free. 2. Seller Responsibilities: As applicable to the specific maintenance contract schedule, service actions performed by Seller will include all parts, materials, and labor required to adjust, maintain, repair, or restore the equipment to proper operating condition in accordance with the manufacturer's specifications. Seiler will not perform any modifications to the equipment without Buyer's written approval. Seller will perform all service actions at the equipment site whenever possible and practical. Seller will perform all service actions with the least possible interference or disruption to the orderly conduct of Buyer's normal operations. Upon the completion of service; Seller will leave Buyer's premises in as neat, orderly, bnd clean condition as existed upon start of services. Selierwill be responsible for obtaining all air side passes, work permits, dearances, and required licenses. Seller will be responsible for compliance with all laws, codes, rules, and regulations applicable to services performed under this contracL Seller will not transfer or assign its obligations under this contract, either in whole or in part, without the prior written approval of Buyer. 3. Buyer Responsibilities: Buyerwili provide adequate facilities for Seller's personnel. The facilities will include adequate workspace, heat, lighting, ventilation, proper electrical current, and earth grounded electrical outlets. The facilities will be located within a reasonable distance from the equipment being serviced and will be provided by Buyer at no cost to Seller. Seller will not be responsible for Buyer's failure to provide prompt access to the equipment or to adequate facilities. 4. Additional Services: Upon agreement between Buyer and Seiler, Seller may perform additional services beyond Seller's obrgations under this contract. Such services may include, but are not limited to, equipment installation, relocation, and re -Installation. All such services, when performed, will be invoiced to Buyer in accordance with Seller's prevailing standard service rate schedule, 5. Service Call Report ISCRI: Upon completion of service, Seller's service engineer will submit -the SCR to.Buyers authorized representative. The SCR will itemize the service actions performed. Buyer's authorized representative will be provided with a copy of the completed and signed SCR. Should Buyer fail to have an authorized representative on site for any reason upon completion of Seller's services, the lack of Buyer's authorized representative's signature on the SCR will not be a basis for claiming that unsatisfactory service was provided by Seller. 6. Spare Parts.and Materials: All spare parts and materials provided and or replaced by the Seller, regardless if they are new; factory refurbished, rebuilt, restored, renovated or reconditioned, shall be warranted for ninety (90) days from the date of installation. Seller reserves the right to use Like -lend -Quality spare parts and materials including new, factory refurbished, rebuilt, restored,- renovated or reconditioned items. Any use of alternate spare parts and materials shall have no effect on the Form, Fit, and Function of said parts and materials and shall be warranted for ninety (90) days from the date of installation, or the remaining life of the contract, whichever is longer. 7. Annual Preventative Maintenance for X-ray Systems: Listed below are the procedures that our technicians perform during the annual contract period. ANNUAL PREVENTATIVE MAINTENANCE FOR X-RAY. SYSTEMS VISUAL AND,MECHANICAL: • Vacuum system interior and exterioi • Inspect conveyor rollers • inspect condition of conveyor belt and lacing • Adjust conveyor belt tension and tracking • Inspect condition of x-ray sensor dust shields • Inspect for x-ray generator oil leakage • Align and dean optical sense modules • Test indicator lamps for proper operation OPERATIONAL SAFETY: ELECTRONIC: • Adjust x-ray tube voltage and current • Test operator control panel functions • Adjust monitors • Inspect conveyor relays • Adjust power supply voltages • Collimate x-ray beam • Verify x-ray Image quality & resolution RADIATION SAFETY: • Inspect AC line cord for damage and test for proper grounding • Measure radiation dose per inspection (annual),test all safety interlocks for proper operation • Inspect finger guards and/or pop -out rollers for damage • Verify conveyor under panels are securely attached • Test emergency stop switches • Measure external radiation emissions (annual) • Test all 'x-ray on' indicators for proper operation I Vol. • Inspect condition of lead curtains • Inspect operator footmat for coition and test for proper operation • Preparation of radiation perform nVolort per E A I Pg. Leidos Proprietary . ' 114 Pg. One Radcliff Road, Tewksbury, MA 01876 Phone: 781-939-3821 SDAServiceContractsOLeidos.com 24x7 Customer Service 800-776-3031 The information in this document is proprietary to Leldos. it may not be used, reproduced, disclosed, or exported without the written approval of Leldos. Main Phone: 781-939-3800 Payment/ Remittance Information Please Update Your Recce Correspondence and PO Address**: Leidos Security Detection & Automation, Inc. One Radcliff Road Tewksbury, MA 01876 Check Remittance Address: Leidos Security Detection & Automation, Inc. P.0 Box 993058 Pittsburgh, PA 15251-2058 ** This address must be listed as the vendor address on your PO. Purchase Orders and other correspondence (EXCLUDING PAYMENTS) should be sent to Tewksbury, MA PLEASE BE SURE TO NOTE INVOICE REMITTANCE INFORMATION ON ALL PAYMENTS' For accurate and timely processing of transactions, it is very important that remitters correctly identify the company account number and the applicable routing number. For delivery via regular US postal service: Lockbox Name: LEIDOS SECURITY DETECTION & AUTOMATION, INC. Lockbox Address: P.0 Box 223058, Pittsburgh, PA 15251-2058 For ACH delivery: Bank Routing Number. 021000089 Account Number: 3054-7584 Account Name: LEIDOS SECURITY DETECTION & AUTOMATION, INC For Wire Transfers: Bank Routing/ABA. Number. 021000089 SWIFT Code: CITIUS33 General Bank Reference Address: Citibank, N.A., 111 Wall Street, New York, NY 10043 Account Number: 3054-7584 Account Name: LEIDOS SECURITY DETECTION & AUTOMATION, INC For delivery via overnight courier service: Lockbox Name: LEIDOS SECURITY DETECTION & AUTOMATION, INC. Lockbox Address: Attn: LEIDOS SECURITY DETECTION & AUTOMATION, INC., Attn: 223058, 500 Ross Street 154-0455, Pittsburgh PA 15262-0001 F.I.D. Number: 04-3054475 DUNS Number. 11-275-3194 CAGE CODE: 1VGC6 Other Instructions: Please reference our invoice number(s). E pg.� Leidos Proprietary One Radcliff Road, Tewksbury, MA 01876 Phone: 781.9393821 SDAServlceContractsC j9dos.com 24x7 Customer Service 800-7763031 The information in this document is proprietary to Leidos. it may not be used, reproduced, disclosed, or exported without the written approval of Leidos. DEPARTMENT: BRAZOS COUNTY BRYAN, TEXAS Road and Bridge NUMBER: DATE OF COURT MEETING: 2/14/2023 0 CC 2023 - Utility Permit - Wickson Creek SUD - Boatcallie Road - 2,25W SE of FM 974 ITEM: Consider and take action of the Wickson Creek SUD utility permit to install a road bore crossing for a 1 inch water line on Boatcallie Road located 2,250 feet southwest of FM 974. Site is located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 02/06/2023 FISCAL IMPACT: False - BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Utility Permit -Wickson Creek SUD - Utility Permit - Wickson Creek SUD - Boatcallie Road -. Boatcallie Road - 2,250' SE of FM 974 Backup Material 2 250 SE of FM 974.odf Duane Peters Date County Judge Pg, �! iAPPLIC-ATI ... �MMIYV /Tt�}�rj}sATf1�TT 11 f1T\A. n isi Ama+ii:x't�rag t•r»_��r+n ab%r: TO: THE COUNTY ENGINEER OF-BRAZOS COUNTY, TEXAS Pursuant to ::.tl a Texas Utility ' Code; : Section' " 181.024, _comes now WICKSON CREEK SUD - ...(conipclrry nahiq-, hereinafter referred to .as:"Company"�a - TEXAS-::= fslatej Corporation'. with. au It " transact business in Texas, acting by and through its duly :authorizeii representative, -and hereby petitions the County -Engineer for the right -to Iay, construct, maintain, repair and/ar_operate_'a-water line -under, over, across and/or"along certain County Roads as shown on drawings and diagrams • attached hereto and said location described aS follows: Facility to Cross Road Road Name & Block Number `Length o_f . _ Crossin TYPE- OFCONSTRUCnON (CHECK ONE) Bored Jacked Driven Cased BOATCALLIE RD - . 60' : , -X 17 Faeility 6 Parallel Countv Road Within Riaht-Of-Wav Road Name and Block Num6er From To .De th Distance CONSTRUt'.;TION TYPE 1" - Diameter Wall Thickness 1 %" Encasement Pipe Material Specification PVC Maximum operation Pressure 80 PSI The _location .and... deseriptioi-bf the proposed_ installation and appurtenances must•:be fully shown";on. the attached - -detailed drawings: : The,Company-shall-commence actual construction/work in good faith -within _60 days from the date of -said permit'and shall complete said _construction /work within 1 working days.'(COWANY MUST FILLIN). If such - _ construction is notbegun by the 601h day, Company will -be required to apply for a new permit. _ = Company declares that prior to.filing this application, -it has ascertained the location of all existina utilities, both aerial and underground, --and the filing of this -application is prima facieeviddnce that th_e.proposed installation will-not- coriflict with any existing titility. A'•copy of thispertmrt_shall be kept at the job site any time work is being-perfoim,ed. At -is expressly stipulated that-this�Permit is"�a-license"for,permissive use;ogiy and that:the placing -of facilities upon public property:pursuant to this permit shall not pperate to create or vest any property right in said holder. It is understood and agieed that the rights and privileges herein set out are_granted only to_the extent -of the County's right, title and -interest in -the land to be entered upon and used by the holder acid the holder will at all tines assume risk , of and indemnify;: -defend and save harmless --Brazos "County from.aiid:against atiy "and all loss; damages, cost:or expense arising _in .any manner on account of:the exercise or attempted'exeroise-by said holder of •the:aforesaid rights and privileges..:_:.: - : r..e.-=J .vat_._=.1.... . �-r �. i_,-s-m?.-uT�`+Krf+L..: _ � .._is__ �.. .�..3'-z:�:�.=y__—_•.. ._'�.e _ _ - - r .. _.__ Sf'.�._�.. ___ ._..__ -a�� Any. -deviation -•frotn these. specifications'must be approved by Brazos -County Engineer's -Once or its designated -representative.. _ Aliproval of County Engineer's Off ice may take as long as two weeks after complete application is received. -Applicant agrees to comply iyltll'.all rules'of the County Comaiissioner.,and the County. jigineer in.construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR W RIX CONDUCTED IN BRAZOS'COUNTY RIGHTS OF WAX and. incorporated herein for reference. fir the event Cpnipauy fails 1® o6lain n periuil tor to !!re installation vr.rJaes not install -rititities in; cuniplfance with blstallatioli regrrirellrenls set fartlr'lrerein (i.e. depth, location, etc), cvinpagy assumes i111 frtrmicid1 raspoplsibillty for: damages andlor desiruction of lines, cables, ate. based upon its failure to:conlply 14111 Brazos C01111q. requirements. Applicairt agrees that if Brains Comm}+ deltlonstrates a•vio1gden of the terms of this policy, Applicant stiprrintes that 4jalsites for lajunctivc relief exist and drat Iirazos County' is entitled to relief enjoining Ony •canduct by applicant :. Wilch is coufrhry to the policies This perigit is is :revocable permit Brazos County reserves the right re 111is perririt at any time,, in the sole discrefiUn of Brazos. Counfjl, for ilrterests of public• llealtli, safe>y� , or we fajre,: vr. for failure to repair.'mty damages :. aepiill 40211iad, urj r' any b1herrreason deemed sl{fflcient by: Brazos Coulat}�.. :... 11i tJle event G'alnpany jails .lo. comply with any or all of t/le require�lretrts as set jortll herein, the County may take such action as it deems appropriate to compel conrplianre~ .2Yre Cilruriy Ellgilteerfurtlie' r retains the right i'o revoke ' firs Permit by verbril. notification to flee Appileant/Conrpttlly'. " Failure to olilri li :'I]iR permit aiid/orr note M& Canty► Engineer's Dffwc 'lvitllin 24 lioiirs f beginnMg construction Shall constifute grounds far joh shuidolvn: .By signing beloiy, I certify that •1 am authorized to represent the Company,listed below; and itiat the Company agrees t6 the conditionslprovisions included in this permit. Company Name By: . ... .. .... ... :Signature • •' •'- ,, %� �' ' .� ::. • . • :. ::Titles t Address •. :. :Z1� 'StnteeQ Li Telephone Number :voi: 3 9 Pg..; .. r1 'a - i.� .. ,�_ 4�_ .. . • 1. : :V�'v. \� _ - ..-2?r''e. � ,'-;i WATER UTILYTY APPROVAL -= - - :Brazos CotwY...offers.•no abjection to-il;e p oposed.locattan.of the utility in the County ri Ett nf_�vay as slipevn..b' accompanying drawing and tiptice dated 3!' a'2 a cegt a5 ndted i}Clow: lVlontl sMz3Neae} " EXCEPTIONS: Brazos CouMy Engineer .. ... - 9.: �' _ - .- _ -Ate--= - _- •ii _- - __- .- .. -. .... :...:: .. tJ.:.. - .-. _ .. it—e v3 fir-'+•. y _ ,. - .-..-_-• �. �---.-✓.�--==%.v-....._�_. . �.`s:�i.�q�w __ �.117m ; $t4` � ==t.r- -.. -r. ..... .. .. . . ......... ............ . .. .... .... .... . .. .. ....... ....... . ... ...... .. ..... .. . . . . . ....... .... . .. ....... .. ........ .... ... . .... . . .. ....... ... ... .......... .. Ndh*rH:AH HOW':" .... . ... . ..... . .. ... .... .. .. ROAD....... ..... . .... .. . ..... . .... .... ... .. .. ... ..... . . .... ...... .... ....... ... ..... ..... '..'• L �. .1 P• t} ttaimor, fhls pruducl h iw hfolmalknal purpoteo only and has not bem prers" tat at by w4bls for Oogal, unpglnocfktp. M etnaying pwimta.11 do= toot iapr cal nn on U ground numay and ropraauntt cny Cw appioxi"to tabiMs kimlbn of boundado • •� a t- "' 'r'+ �.0 -: N ti. >r t .4�„ .. r•r4•s , . ;'i:. ' ..... .. `, , . BRAZOS COUNTY ROADWAY SAFETY AND ROAD . '. :. -PRESERVATION STANDA"S FOR.WORK CONDUCTED IN ; BRAZOS'COUNTY. RIGIHTS OI WA'Y . A.. ''General Reauirem iris, 1. 'Adegaate'drainage.shall be maintai'md in, ditches at all times.-:-:.'. 2. .Pennittee'will use best inanagement.practices •('BMP"). (EPA:and TCEQ both'proAde lists of examples of. BMPs) to mininiize'erosion and sedimentation resulting frompropased installation..`' ; 3.. The permittee shall take precautions to avoid damage to prope11ty..:A1l.County Right of Way.and property. shall be restored to'its original condition, as far as practical, in 'tli•e opinion-ofthe County n ineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the_property or rights of a prior ;. ::. .occupant. S. Permitted shall not interfere with,other utilities located'in the right of way..'In the event damages occur,,; :::.permitted will be liable to the Count' other utilities running through the right of way. .; '. b. County Engineer.'6' I determine wliether'or not pgrnittee's plans shall'inconvenience the public. If it'is ':.. determined that inconvenience to the; liublic exists; then the County, Etigineer•will decide whether such:: project will be allowed or if an alternative exists so.as not to iticonvenience:the public. ; B. - Safety dteguireuients 1. Proper, traffic control measures'tiiust be put in place prior to'beginning work and remain in'place during. the duration of the job. Ali•traffic,control measures must follow the Texas Manual of Uniform Traffic Control Devices•(TMUTCD), See Traffic Control;Requiremerits:below, 2. During construction, all safety regulations of the Texas Department of Transportation.shall be, observed. 3: Permitted must t'ake'su piechutions'and measures,'including placing and displaying safety"devices, as maybe necessary, in order to safely. conduct the public_through'the project area. Company shall *provide' fla men •• ' - , g . ; ., signs; signals or_devices" necessaryto provide complete safety to the public: •.•. •°'. -• ' - •' - '' 4.. Ade bate provisions must be made to cause minimum inconveniences io traffic and adjacent property owners: S. No cable;'conduit'andlor pole line'sliall be, laid, constructed; maintained and/or'repaired s'o as to constituti a danger or hazard of any kind to persons or vehicles using such road. Any;poles placed in'.the Right of ; Way,for future installation shall be:placed at the back of the Right of Way,. lExceptions may be approved.': by:thkounty Engineer. :C. Traffic Contral Plait 1. A traffic'control plan,'pursuant to'tiie TMUTCD or, Engineered Traffic Control Plan must be.nrovided for th'e: following:' . , a. 'Any construction' (i:e, pit, eNcavation,,'hole) ,left open•over iigiit, requires specific riiehttirime traffic ' control measures pursuant to tfbe:TMUTCD; " -90 " P :v�l. g : - L. li,�.:.:.:iY'. e.,rH;�yt ;i5`F_,ly - �7,t'l. ip. ah"..�:�- �L'.'6i.1 � f,:,.s4''P.t; a»I.�,}:. ....:�.._ .{' .n•k.Ww+Mat�'<<"r•4 �'4 F�P� _y'y r�(;n• .,. H,.r..:ndd..Gr*•F ! .. .- ...a.a.p.r•.i ,n ... `� .. ?�f i•;t5?;ik.•'.. °..:..;'. t A w�, .__ ..'C:.a.:, CSy SS •w a 5 t''r"'.1 N T I.V-'�'�{ �a' a �y ,ry "yi*'"Ss Rfi f., ..� 'lad. .i'k! ;,, ,r - i� zx, a - J' w (X alit 'tn '{ �"" ..1 .ZC+ .1- ^st's' :: 4- ...}tr t-rla'` ' y-•i �a Y�Y:.c{i 1• ''. t'Sv'X^'++'� r "" i rF ,r c''.-c tq•,� } °' �` yw i :I .' :'`"''.3 G. Ft,+('�k �F�t�S.`41* •F ♦My.t •ry N. Y,F. �C i¢ r"Sl+ S" b.:: If constructiQa'i :::.:.. : ya .;- o s.. thin teri {t Q}'feet of tfi° roadi r : = •::.. - ::•.:;:•;:: � -: �-:c.�: • Any.ivork, performed-in•"the ro�dxi�ht-of way;::�:� . • , . Rlatc must be attached to the ercnit end ke t at he'ob site:ari �.aiirie _work s,.6ein erformetl. . 8P :. °3: • Plana u_'st:set forth't eti m e' ':f c. : e i •„h m .o ompl tcon'foc;tfie job:: - D.T. sieji 5tdriddr`ds ` :. I.: AU_.overhead installations shall,conforni.to clearance standards=of the:TesaS:De 'artment of 1"ratis artaEioq ;.::.. and the ole be faced in the de'si sated area for'' `owes ec�fied as set,forih;iii; the?'�rgs Uii71ties Code,:::::. �.. All:pale m, 1l tcan:.(indludin •.. li • tiii ..shall .be: •faced at ili6:b ckside pf the:Ri tit of V1/a "'ta ensu e'. . : I Ia) P $ Y safe to the ubhc ::An' ole laced:in vtolatcon of this re caicemenfwih.bere aired fo be°moved fo the' :. ..' ... appiopr�ate.Iacatioti at the.com""an 's"ex edse..Esce tiaris ma be a roveil'ti' `the Coiin : En meer._;::.::. n.,..y P ........... ........... . : 3::All :under ound in' Wiations-shalt, the'se•are minimum de th ,:btility m ' " .. ........ :.;.... :.::,.;t..., ,.•. P., , ., .:..... .. ay. place deeper).._ :. • a.: be placed ataininitnuin depth;of, forty-eight` (�R�) iriches b6e16w:tfie top ofthe pavement; he`s :::.:,..:.. :... I „ b.. ; tie.af;least.'thirty=si.c (36) irtc below diicli flaw ine:wFieh:installation is vtirithin tfie area timeasured ` ;> :from to `bf'bankto ta' of p. P .. ........... : c: ,::•tie itaeast.;forty:`ei0t (48)- riches blow-ditcli f low litie if tow.presstire:'gas or petroleum ... lii8h pressure and petrotegin Imes, see High Pressure Piernes re uirettkeats listed:,below; :.... d. not be. closer thi i... I0 °feet from the ed a of avement Exce Lions ma :a I' .in ci I ts'of ova of than:64 feet.•.=� . . �l.:'-Water Lines:: All water lines must:be a minimum -inches below the`.iiit 'h'iJow.line and cAsed.::;. •_': - : . v :. Watezlioes shall be c5sed if crossing under the`roadivay iieveloprnent$ tt%at,have 60- feet:ar greater o;right of.waysiiald tie iiistatled within- ;.: :; .... ..:..designated locations based-upoir'thp type.of:utility,; 'The locattonsshalI'ba as follows::{measured from e it 71 -;. .. back':Qf right -of way • ... ... - : to 2 feet,':nommai! ..,1':: :. Phone.:-4 fe ••nam'na, 2 to ........... -4' a:=, - • � � :>..,..... as '=. to'6'�:see ' a' irtal - - - -• •- - - , • f . t,� n m l � 5'•' Cable' 6 #0 8'fee •:namina ;7':•I'� �••' �� .Uttttttes•tivcth'less,:than bQfeet ri` g ofwa-.in`a!I iiew'develo . •u. .. y. pm nts shalt .install eh9 ut lily' in'asim Iar= ::: .. ....; •:in veh ei; the nty:E r its=:des! at re' 'resentafive:will anher as ri No: 3 alibi' owev `Cou ngf ieer:o ro�tie`fnat a royal -of each atilt `' :aocativd: P.. PP. tY_ ...::.. . 7: The Iea�Sth of any trench 'to be o 'tined, in advance of the pip e ` caitduit or ducts May.. aot.be.:lon' : f left:open over•:night or:unaitended c " 8. ".Crossin" s under:..... ount 'road shall: g ty a: -;be:bared .'a -ABSOLUTELY OPEN CUTS WITHIN CQIMTY:ROAD FAUEINENT : :...' . `oil ex Wb b'ut6:theesetance.beween t • acd casin .arii_ ' ceoh::BoCcmfointy 2pressurgroitn : F s ' tonsaiid'fiave the opparttaity to have'an inspectar on site Xo obseive,presstire:grotrtrcg� ..-... , .. . �.,. , :1 3: �'•r't '.x •:, 4Yx }�tia i� h .�. a Ste. ii" #�• :. K.�-+T, •�._ o` _ — T-� r' Ir ! hne.i; i5t 'v"v'' 1 : p t .,ht't •• u hrr i5ri.. t... .aP'vf t:R..Y�'.�'i :E+.ar" i '3+ „aEf'! +. yr 3 l u v .,' M Cj.%:'.; ..: sx..,;.�a^£`��'r...,,z; ..,'�'r+'.'.'�-a-s•-r+i>r,..-.*wc«aRr�ti..w.+.- '�.w�-,..._-.:�i..:� ,.c.�.,,.,,w•z.,i :sty._ �-s h } c. TxDOT Standard:Specification Item 476 shall be followed forAll boring; jacking; tiitineling and joints.: 9..- Bare Pits: _ - : a.. -.-iro pits_ shAt remain open. Ioriger ittari 2 days';::: b. .all pits shall have proper trafft _control measures in,place.=See i'raffic:GontioI Plan listed:above: :-: ' :.. c 'pitsahall NOT lie located within ten (10) feet"from the edge oFpavemeritwiElioutprior epproyal from.: the County Ertgjneer& his representative d. when. its -are -to remain open :i'of more than S _hours--dae dili 'eiice will be used in' rotectiti _ pile to. rev' idd6inage problems; . . ::. e., ..based°upori:soil._conditio' thel ounty Engineer or his representative=may_require;shor rag tti protect._` :. . . _ vement iniegTih'; - .:. ........ , f. Based-u on, soil coriditians the Coffin % En: ineer or his re resentative ma re urre its` be: laced. further from the edge of read:;;::; ::. l_0. .:-Any. installation: within ten 10.feet•of edge:of pavement shall meet the following: =- a.: ,location must. be. approved b `the Coun En- ineer or his re reseritative ; -: b.:: b ckfiilled witi :cement stabilized material.::: - c: based upon soilcoriditions,,.th County:Eni hiieer or his representative iiiay requir(eshbring_to- iicl . protect pademeiit integrity excesswater;atid.rnadshall-be rerrioved;Iibr the french priac_tobacl filing. °any bat kfil placetf; iiurin a rare eriod or at tither times �iEiere excess water:canriof be reverted from enter'in `foie .:.::.. Y-P :. _.. ..... g == bench will be considered TEMPORARYand shall be_repiaceii i�itii PERMANE1ti1T ceirient stabilized.`: ,::... .: ;material as soon:A weather _ e:::.-all_ disturbed base: and pavement rhiiteHals.shall be removed :and iestored, to' the satisfaction of the =< .:.CouniyEngirieer_or.his represeniatives" no_side:or. lateral tamping to.: fr .. voids under:the base and pavement materials is aIlowedr`':.':: 11. Coin �-an must be:carefrrl`to not q _: ize-thealo a or irate ri .of the Shoulder of the road: In the event .: P Y J P. - Cori ari . _daitia es the slo a sboulder.of ari other onion of the ri ht=of wa :Cori era }vill,be: : :. .. P Y :..... . re.sponstbie for repairing -the carriage and replacing the right,of--way to -the condition it was -prior to - :; - cortimeiicing construciron. :.: 12::Ope"rat�on_of constrcrctton.andlorm�intenance equipiiment an-the_traveied.sii i of atiy: mptoved.Coiin = _ road wrlfnot rm be ertted exce trn an l? .:......;. P..., instance whereby the laying; construction, mamtenance:ancilar :;:._ -- - - _ "' :..`repau:of cables conducts andlor.:ole lines cannot:be aceom I N d li `an other metfrod andaii this event :..:, .. P P Y ::.. ail Such equipment si all be of the i ribber tine vaiiety.,Appropriate traffic control:shall- be provided meet it TMUTCDr, utremehts;:: .• 13.1n the'eventsard.coii traction andhiT.maintenance and/or repair requires Company:toxemove,;ciit_or ....... ' . . Y ( p , .. P . Y requ .. P. .: • :` ... _ jeopardize an section -of the road,'( as halt cement; -road base etc. ; Cam an -.wilt be. ­" fired to rovrde - :.-. :. . a performance btiird or:ietter of cr—Aft,secriringiieces5ary repaifs:Said- bond amdunf drill liezleteriirined by__:.:: . . ...... • the:County.Engineer:...: :. . 14: The a pplicant•shail:subinit a;Ietter;of `%No :Abjection" from the Army°C6rps°°of En- irieersfor.:all'. . deli aced 1vetlandsand environrrieritafly ensit�yeaands :.: . - � >-Emer�ency work --:.::_ = =:----.-.:- .. :. - :-...••- I. `.In-the:event.Gampany_i :required;fo`perform erriergerrcy'services;`thatre nires:excavationiii a'Coun =: -- - :....:.. ty .._ R"i -t• of 6Va , and yr able to not'i - the'Couri " ;Eli ineer .ribs to :coridrie to -e.mer enc re 'airs -•Coin a ..... . igz.'. _ ,�- - '` r � 'F,i,,,"'`'+* a r^-. ..�f... +�. 4i ,,,r"R Y � ��- � �� ..:.�.s st •r- s. •-�z wG -c 'Z:.'r ..'r'� '' i'� .i �c;;r "•iat -. -.Red ,� 4.•. _ Ck SFi 'S-.s::.-:r•� �.a-' -s .� == :shall notify County Engineer wittiiai ?4 -hours oi?be innin constncdtion7re airs: 'This will• allow the - Cgurity Engineer's Offce_an opportuiaity:to itispectthe Me to ensure the:in a ty.of the County_Mjht"of : Way and traffic safety controls used.; = .' ::- :.: •-:.. •.." ..� :":F" "l�eaairs�s'�. existing facatiiies ._ , . - .:".: -, �::...: ". "" -- .... .._ _ - - - -- - .. _ . ... - :. I.. Mfawtance:and)6c:re air t6 exisfin cables-:cdri...... 'and/or ole I' w: P.. l; Ines . hich requiredisfurbance of the::: soil; 5►iall not be performed until." fans diikribin such maintenance and/or're 'air have beeai a"" roved b : :... _ . .... p the County'Engineec or its designated representative and a permit liar ieen- .:; }Zelocdtioir 1:.: _tiiliien and if County"Engineer;determines that it necess far thg constructio :. :. .. ary n, repair?:improvement,:. _ ",.:. alteration'or relocation. of ah ceariy portion of said.'-' d an or:al(' oles :%vi - - _ ....... , y . .. P1R-s,.cables or other.; :::::: ; facilities and ag'purteriances authorized here uiicter;:`•shail be_ removed frorii saa: road, or reset o relocated ::•" ; - thereop as re: aired"b" the Coup fin` 'cieerwtliii a reasoiiabte rime asieteiiniried by fiie: County :... •.:. 9 y ;y:.. . ::....: . = ."Eng rie$r"arid UtiliW:.Company, and'atthe ex ense:ofthe:Ufili Com an ,,_:= ":::•.. R.•. Hii'iz pressupe pioelines--...°--.::: = ,. <;..:"..::"•:: - •:.:... �>: � - - . .._ ._ - - - :"All ufility Permits for ji : ft pressuie`pipelines (generally 60 PSI or"" seater whether ertainin` to h P : . ` controlled access br aon=controlled access' iii tailitioris,_ sl oiild contain the fpilotving additio"nal..; ...._ .. _ information in the.description ofthe dsameter.: :.. : :.: -wall=thickness ..,•:: • .:::.::: �ater?atapecification = .-iriinirriuiriyield _strength:: :: maximum operation pressureof tlae=pipeline =: 2.; "WitFr the exception:ofthe:maXimuin`,operation.pcessure oftie i eline, this information is'to be'suppli6d for"both the carrier 6i6i and the casing 3.. Assut ace must al§o be gWen:that the installation, material add :deli " n meetahe iiiinimurii Federal Sa% Standards for Liguid:and:Gas Pipe:Lines ..Assurance mast be.providedon:coinpany letteiliad-and si:`ed.::.:. :.: _.. .. :.: !m ::.. :: " • _ by:ari; aq . prized representative of the company. :: : • '; : : 4::-Petr6leum Pi' aline§:::: P : 'vxie ot'f'iiDeline .(belowr-deepest ditch Qraiiel : .: - S ecial $e" i:ireirieiits'': " ;Encased. Pipe- s thait_lQ:':'.Must':be:cbvere w: ... 36" dee Encased Pie ::_ '.:::.=G�eater than:a 0' i d rate pad a#ae... . :..: ........ _,F ., .::. ::.::.:......... .. : , Ida concrete.pq requ red c. . : " ::': Non-Cased'Pi a Less than 10' .. :. -:_ •::::.:. ;P .:. .::....... . .. "..:.,:. ; ::• ..::- ::'::: Must be covered.witii.cbncrete. "ad:at.ieast 4 "::dee"' ; :..'. . :...... P ..._ Non=Cased.Pi e" _; Greater thaii;l4' No concrete:pad required <_ P. " :.. ... ::: ::<: :...... . : . -..isie:... .:: ':.. :_:.:.-::"padmf3"thrckadw'asI8"Corcieteshallbe inimumoidth shall bepa mini . . 5, Under:no circumstances will a pipeline::be.insfidWd parallel•to a County.Road:«ritfiin tha Ri" tiE:of= g :.. . Way:`: Trarismissiori:aines have been determined tome_ petroleuiii'pipeline5 (which includesnatural , as lines and shall riotbe aiallel to a Goon Road . .. 6. "Natural. GasDistribuiiOwis a line`that`5erves the final customer;: = `� k-zY-r"-s,� ,.�.?5•rtiv''r�...:t:._ i.`'�-- r�`�z-'F. *a+=>: "�-' .'�az-.--�. �-. :.-E,-�. �`�.' - �'�`cs�. t.- `r 2--��T-"�•�.`!�.s". p ROAU . r OS .{ I pOflR ' f 'AHEAD a . V rn�0ii g �/ /� AOAD WDftit :2 ;.: ".,. �ft� ^ ... .` � `�{. � . _�. .. ,.: ', :':' �., f.m..e AHEAD• , '., �) � . • �.���� ROlUR OPR 9o!°7i froTa 11 :^ :":;�fU''. � .� caT� •: ::: �. . ��5 •:p Yo' ,., ADAD IC7apf- v i a• 0 O Gi0-2 M me* 21e Iffe 1 t ISce mft 21A • & R t4Srio\.,)A £F 1 • ' a"; • . @ i • • ;+' Ir1oe4m _he ho�te •� 16 Wi 1 it C • �•: b to i .Ia. in. _ r ' ' .o LSrh rnllietaf Wti, LEGEND ® T7pt 2 DwrkOm' • ■ twfltli2ir+a O+riva CM nt4.f ■ora venibao L� ^'or` rea ur r tfuaf ' �iracuf• ' Iqi I* •' - f,rotnirq'arroo tlo0ra ' t4 Oerl.rolo•re Iin4tl<td Sion iPCulr �A� S"ipf" .. ..::...::.:: " Irolfae fb1:::.• " pA. few [lp .... r1ap00r . . 11 RF F 'R '^ h .' a. roc°irrr Jewofit M1. 1 i� •• � ka 1{of0 Jl A COn.antitml OeoO► fA117: •:; jj i.t ance'tpVirm a be,* f G Dtf ::• '� •. I:f'l 4. B 1 T Iwr yy1L '-'--•. .. , , i'• p0lnteagfn 4f Tcyerlrll 0.0ia Hitt O/fMyfTr 5!PoFIeO •StiaetlAa+M1^ +4t �': e''•.; .:,. t b .. .. - L 5-, ele.. N.au Meat .•.o etV i. e i 'L• Clry.vi1:1n0 a•vico o i, .. .:..t" 1 r. ''i H�1�pf1 .rat of Oti/1ea !f Ire —.�� 1 `:: • - �tM°1 a��Iat% C o� I '.FI 0p6pp •M1'Ya wm is -a •.ift! / I {I .. .1 OlMJliiep Of.1Na - i j0. Of 30' flan IM I' ��" •' 0/ Olt Iinea.��e! .. . IMorffl Iroft N4 •o). '�� I e � 7 �I GENERAL NOSES .. i! •.3 0 :a 134n roNa 4 a 51'�1* '•c,.-b - b -i i 1, iio�af/arva a4 ltq+f snirc mm?6 we Ae ntci0. . - ! S. .. ..•. a-- � '• ,!! (C3:� � ):♦li't/Otllt ranlfel m.ieJBalialm.ea a'e'OTOrIa e.aat RnfC -..: Soli ... .: .. {• a C .. 3 o �:. _ Q 1 . Oda filn Ire 4 arcto ey-M, -1 w —11164 ~ atel44'III np• � 4k'�i •ISN'folfs •4"■ SI o 4 .Otalh OrrW II1M rglAllnQiN'IVf, M.11i OoerOtlO tlw't(airoN. y ■ ' j 7 Leavtlr4 O3trr14t Dppa w 01,=0 o dn:nw of 30 1-1 fr- >a-- I I la4fftt irmnfa e0r• p� i. t 4. Srfom• 7tAltle tlm lu4"MGM TnIMti1T re.ei - IIeNI"9. S S fj .&M (ores A 6 SI O:C �I ICti1y Of r1IW Ila11a, s Snoa?f 7fniet! .iln e•tW WIIO D. h 8 1 IN atrl f ,t e a Im vili l ),) er tea Ml 1. g Ira a1 ltn " of ffn IMY of fr. W 6 31 "tlf Otl0'. m lto • �' i., l mtto.a Q t7g1i11 of tlt.ers. m tTravf M1, Iw+att arOain 1 plr rWa 0' fell fMrrliair rra.ifr far Traffic t4ti1fel 16 .O ttmin tll " •1 I �. 1 n • ° - " 6 alum, TyX 3 owrioada4 Or o,w 470r.ni7lro a•.lua ns1 W • . •. emarifalt4 for th. VKM, lMitle af+a ?VS. •• .. ; Awili l wtmly 1 . i IW i•' z . _ : • .. _ .. Om men . n a Of eo+ .oroa of r- m Oolea /.tlgtt, fC.t to iMan'Uooi in dOR to (YOtKr a •i1M'pf4'soaC.. ' • :•.I. .-'�, j,' S: Slt IEFIS.11 fQ.'■.WIO,r —A,tn'atr{ae4 MOaOff. [lorgr.:e1s o , ..r; 1l.actlf• qa rini[IIs a ots»r ealipnml Vl)Yfa a OotM'a Mar' lne ' 6 I b b bg ' I f;q" I --I lire are rot MA44 t» rIr tzna aoutatr. Q 1 t. tt71 •S •Ytuaa fdN• ai0n ooJ a! Ylaa rn Olc w or m1, l0 { WOAD - i •A0t0 tact 41t10' M" Iar r2Wl&I .ore ro ea..mllwol feal.v A, AI/Ll0 END I . ROAD �" B ! - . ftOAG gOftll WORK 1 ! .. I .. aza•2 1 AHEAD ' to a 40• - cut mt. 21A ... - Io , END I ROAD .. .' � t Q ', 4ca °i 4D'. AOAt100Rft : V' u . tTaArt e i '4 V •See note n ' . SoerolO U OJO.2 � AHEAD e'• 18' : 74' it+uf O.tyOSOnrnf ofn mn I nlvaal ISaa —to ae !4 � °Q I, • ' I °:°°:e II TRAFFIC CONTROL" PLAN CONVENTIONAL ROAD <([] TCP ; t2=1o1.' •, : 7CP "t2=lbf 7CP .sNouLoER tivoRK; i WORK SPACE NEAR -SHOULDER WORK SPACE ON SHOULDER WORK VEHICLES ON SHOULDER Conventional Roads Conventional Roads. Conventional Roads �,,,,,,• .. r .. a.ri 7.17, t•^.. f41. o. i TYPICAL • •o•ife 10.1a e forbt0 YI .4s. 7tOM t.+om• LMIN.l4ptle.r.aw Vlw•llJilq y1T1.4r Sty' 0a111 O� lu0nppiruef irmf eu1/N®•Smf u•eOl■ N■ot n... 4 itm•• ragr1aa 30 ' 2 ISO IS ' 5 •18 0 !0: SO' 120•' � 40l 35 40. - -°-+�- • 60 205' 225• 245• 3S• 70• IGo! " 120• 263' 295• 370' '40'0 40• 240- 155•�: •45' • . 4S0' 403' S40• 45- 90• 3.7w.,ISSTF 50 'S00' 5 0•'600` '50` •000` JOG-..240!• S-D• 605' 660' S3- t10' SOot' 29S" " 55 6O t,K 600. 660- 720' •60— t20•' WW 350• 6s 650 715' law65• 130• 7 410• i0 Too, 110. 040• TO^ lAor' a00' 475'" Ts— )58• 075* 900, is, 4 150' ;io 540 •' USAGE '• ' w0ut Sia41 s.wt afar trrznc,)tua toe: fifU [W4TIOf 514T10.4t4 1[�1 SIRIDL41 Si4r1aY/A1 ..y BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: CC 2023 - Utility Permits - Frontier Road and Bridge NUMBER: - Mancuso Rd, Thurman Rd and Rabbit Ln - Install fiber optic fo DATE OF COURT MEETING: 2/1412023 ITEM: Consider and take action on the Frontier utility permits to install fiber optic cable for internet service along Mancuso Road, Thurman Road and Rabbit Lane. Sites are located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 02/09/2023 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description lype Utility Permits - Frontier - Mancuso Rd - Utility Permits - Frontier - Mancuso Rd - Install fiber optic for Backup Material Install fiber optic for internet service.pdf internet service Utilily Permits - Frontier - Thurman Rd - Utility Permits - Frontier - Thurman Rd - Install fiber optic for Backup Material Install fiber opfic for internet senrice.pdf internet service Utz Permits - Frontier - Rabbit Ln - Utility Permits - Frontier - Rabbit Ln - Install fiber optic for Backup Material Install fiber optic for internet service.pdf internet service s 114 Duane Peters Date County Judge Vol. 3 90L Pg. 12'7 Proj6t#5300351 heedefVM&i6us6'R _ NOTIFICATION'Of PROPOSED INSTALLATION AN!)/OR REPAIRS OF TELEPHONE FACILITIES AND,DESIGNATING P'LACEIYIENT Off' :U'�'IL,ITY.IN COUNTY RIGHTz OF `WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now Frontier [company name], hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, maintain, repair and/or operate a telephone facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto -and said location described as follows: The project will install fiber optic cable along the fight of"way of Mancuso Road as shown on attached drawings. and will maintain a minimum of36 inches below the bottom of the ditches. All lateral lines will be placed in Public Utility Easements (PUE), where applicable. The location and description of the proposed installation'and appurtenances must be frilly shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within, 180 working days, (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new, notice. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, "and the fling of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this:,notice shall' be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos. County Engineer's'Office or its designated representative will be notified as soon, a's'practicable. —Approval of County -Engineer's -Office -may -take as -long -as -two -weeks -after complete -application is received. 394 !lel.g: bh. xx Failure to notfy.the County Engineer's Offce ithin 24 hours of,begu�niug construction shall cUnstitutc; grounds; for job shutdown;' By signing below, l cen f'y that l am authoiizcd to:represent the Coct�pany hstedf:hela`v, and tliat the Company agrees to the i:onditions/pros+isians included in this not"fieation Frontier Company Name DestinyWillis _ . By: �� f 2 9 vog 9 . ;t• s3 t y �JJ k r «st„trr" fi r, c } ACCEPTANCE OF NOTIFICATION 8iaZ05 CO2lnty t)i 'Br5 no objectlon to the proposed locati oC thetutllity in tl�e Caurity right csf vray`as. shown by.accompanying &nwings rind notice datd a d a _except �s noted below: (NlanQDay/Year) EXCEPT[ ONS: cw a ,. 4--Brazos County'Engineer Vol. 3 9Q pg. 131 w: Fr�niier. t OCOHHVNiCAVONS `a 53NU1NCUSORO '� Bwos coca Y=Fd" i zw:n a. BiGi 3: i a n i Vol. 3-9d-- P9. E. 2d Pg. l 3 3 1 t �exuwenai Ui siurae _ r. � pircax.eaua ®��, p,o Boa ER � � /d Ounvquj Omem ®uno 11 0 sx>mwcw +wnnnroana ®IDkeA s . s rmm,wvunwc [] ia,.huamn � . E9 amun,u.�iuc (rJ wut k ,• • ©W,i,We f lM ftDEtt C1 {n 135' WC7 � ME / COSS IKRUI) '.v._ P.VE. ✓ OMER E0.5EliJJfSa `. f Fr� on'er 53�0352A1AItCUS0Is7) Vol.3 9A pg. 13 4 E �� og, 135 € .F 5 NOTE •. �' J1WACiNTONCip TO BFe 4 OORFi.SPAfdfOOf1 DR/ FOR C1.16tiifY . .. rsa'c C ornnE covF; ROAO'NATS IS sr MW= COVUDOICONN IMIS53 f 4iCL�R%!iO 1MrCFiE5579' 3931 parr ue FpaR ww +ss•pucr 3ea2 3912 3912 . . NI FWM IN M US' D= f /�7 I LEGEND , P'Rd'OSEa SUp[lafIXMq;T Mt�dLOdF3S+L /J �� 7df/ R1A UCSP�tpantCgitRE+�Eg'. RKM `.TgTIeYE RWaCFME+epe; 56K wuK7 1 �� _r 1N W9ERIN (11 t15.OVC7 p:uam¢M [ � � WU'~Lp t`—•� ®,.uu+��ael Qi snnce 3956 � rtexrnror iII @I +++war+ []a Irear,•wnaee m inn + 0 ean..a4ec{ p riumn Q sa•e.o 1 � exUw ®URp 1 ®iwfd G/a Q K•tlV Mry fI ®+�T. 0 %ro wg "x p tn4 ucasen $ w.wneuaic.e �]. eauT CM5 '.Eimcp N RUM 9 G Cz ). otxw Fx,EmEr:ta s f3. ki i 1 Prdnii r- • _ COMMUNICAMNS 2MANCUSORD_ ' _ BRAZOS CbUKrtY -. Evol. 3 941 Pg. 13 EVol. P9. -1-17 y_ - r � � t�i'E, -. ,—�-^:-•-' _ '� GRCPostY PtAu[i'4tR ADIACWOMT&TOMP1ACEDWMS - � 7730 iP6S74iOPROHf(gtlPgGt:'y 0•RORO SP'ACVJ60.Y MU{NtR75fIp1YiV 3645 i PFnTOF*artPE ' b ,I :FCRCIARR7 . OSGEOFPaVO1PXP ~ - ` MOMIJUDEMCF..COYERWNER ^; • ROAD"" t9atPMiNW1pt MM OF .. - - wauDmullcmusw man . � SiWalpt�N S OEM } 3ea5. i ti ttvw a[ Oi m poa ; tt z i -i ; 6 P laf Preen �R Rm+n-nwt daas.rs ( ®«at Po. ti BUM ij m w as :f � '!-na�xmmmr ®mom 3666 p as_ mt'R +w Q nv uaxA 7 3645 a m t."m 61 W40ems tACt Gout my e a 0 � CLi trsnFAsceePARs i p 3032 \ - � "�63{'I44 fiHER tN.P111i'dICT G - (*:- P�• .. Frontier COMFtUNicATJOHS .1 3Gfl2 5=52MMCUSORD yx, BRAZOS COUNT( 3574 catty v s < a. Y k Y , Vol. pg. 13 toc r. a b•� me '.: .: w t91'irR r - uxno�sozvae . JSMgDItY01GfIWHO� 191 �. sa+nm'ram�to Crj �Y. 09 . ..wwrna ED j �t�imrmQ 5� ,vn�p taaminiee.t�,�i; �tNmOR%Mt w0�..]Wt%J3aiAY?lt:_�• :mil � SiEfvsO� YJt St.��•. tattu ® gmif� ' lij manse.O m+omen A a r 77. � arotrmA�ia ­F7 NOW AWAMNTCWM TO PZPL4CWWn4W OF CW4MUNWINATMALOMMD DWAUDwGMTCWsts3r z it 1 17, a yr rimaxr�Iv — ----- — ----- ------ gum �cq� 3382 (D on" L C;b oresnrAsuiErrtsr ,cam-1.52.7 U4 FMM IN q) n7o BRAZOS COUNTY4 UAW Mot W'm mu's Vol. pg. 444- 4 t ' .•r x /:,r - ,3370 �'tW06E`NAi1/ENMRT NOTE_ - Oostwacaprt47iUlart[a x ryitOb TO R5 PUlCEDKTOON UPAWLW � NGtf.Maxi e FOR - ' U)680i►JbtNOtf - � � z � �' � u?aatie+oerrNo�co+r�avNa�ri,.. `n�80`'— ;COVEROAUN tA�N7µUM090 RONOF � rt wa . j t3T9 �C4F6Efl Iq l71.1]S.000T � -, wrlaaa {. -: O� d - 'zi';.. t^7 av+weamil i9 tutA �C ��ryJ N +. Q 4N.AAfOU � LN Pd9 ®"am Zy �®y llLltll R `+. - ll •. # YASGMtWFM ®1pF121f f R } , • _ t rc^• - 1. . - _ - a .. 'i9S smwr�rwaaF ❑.%1+iisrewte rtn -AUULV PANw' P.U£ {7 ,� - ,0 �� OIIdREASE1tENi5 j ups i ; ±,r.COMMUNItA1}ONS ` z"I 5300�A�ARCUSOFQ r BRAZOS COUNTY ROADWAY- SAFETY AND�ROAD PRXSE,AVATdON 4T.ANDARDS FOR W+DRK COI�DUC'i'CD IN BRAZOS COUNTY RIGHTS CO -WAY A. Gerrerri! RegrtiMsr" . a 1. Adequate drai»age shall: be m ' to ned in ditches at all times. - 2. I ertnittce will use best nianagcnicnt Practices ("BMP"j (EPA tied TCEQ both provide'lists.of examples - of impi) to niinh,nize erosion and sedimentation resulting frnrti tlie;proposed installaii6n. 3. The permitteeshalltake: precautions -to avoid datnagc t, property Ail Cotint 0 Right df limy and ptaperty sha11 be restored to its orig�nsl condition, as far;as,practieal, ii� the opinion of;the County Engiiaee' or appointed representative. 4. The construction and maintenance of such uttlity.shall Poi interfere with the.prbpe4 or rights of n prior occupant. _ S. Pert»ittee'shall iuit interfere with,other utilities heated in the right of stTy.,-In ovent dam�ges occur, :the permittee will be.liable tb1he Coiiiity or other utilities rittuiag tlitiouglf the right of way.. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the:pubi e. If it is deterrttined that lnCanVenlcitCe the public eY1S1S, then file County- Engtlieer'lvill decldc whethcrSUch project will be'alioived or if an aiternative'exists so as not to inconvenience tiic public. B. - Snfetp Re#t reMcn1s 1. Proper traffic control measures must be put ui Place prior to beginning Avork and, remain to place duinng -the ducAtion offile jobAtrafi"conol asuremt foil aw°theTexas Nletiaal of Uniforiii;'I'raffie Control Devices (TMUTCD) See Traffic. Controi'Requirements below. 2. During construction, all 1 sd- e regulations of the Texas Departttient ofTrans" rtnti: shall be",bserued. - 3. Permittee must take such preCa►itions and measures, including jlacing and displaying safety device;, as inay,b'e necessary,; n 6rder to snf`Ely':conducutltepublic through the plojeci area: Compiuiy sital! provide ... ilagnicn, signs; signals or devices ricce5sary to provide coiiiplete safety to tlte. public. 4. Adequate prouisions'ntus! bemade to cause mininuin inconvetiietices to iraffc Midudj$cent property. -.:. owners. 5. No cable, conduit a id/or`pole hne shall be laid; constructed, mainiainedand/oi;repaired �so as to constitute a danger or ha urcl of aiiy kini. to persons or vehicles.using.sucli road. Aiiy poles placed iri this ' Right of Way. for future installation shall be placed at the•back of the'RighfdN ay. Exceptions may be approved by the County Eig�ncer,_ ; :. C. Trgff„ c t:'orttrol Bali 1. A traffic control plan, pursuant to the'I'MUTCD or Ensineered'I'ritffic Control Plan iiiuSt be provided tar the following = ....: a :Any ccinstructioii (i.e, pit, excavation, hole)`lalt open overiiiglit; regmces snectfic nighttuiietrifiic control measures pursuant to the TMUTCD; b `"li'coiistrueiion:iswtNiin teti (l0jsfeet:of the roadway; or c. , Any work porfoi�nedin the roAd fight -of way; Idol. =14 2 .:. 2.. Plait must be attached to the perth'it and kept "at the job site any time work is being performed: I Plan must set forth the time of completion for the job. D. Dg igrt SJrutrtards , 1. All overhead installations shall corilldr n to clearans.e sttiiidardsaf the of Trtinsportation and the pole be placed in the designated area forpowerspedifed as`sit folKii.ii} the Texas Uif�itiesCode,• - SCC6011'`I81.-045. 2. All pole installation (including lighting) shall be placed at the -backside of the Right of Way to ensure safety to "the_ public. Any pole placed in violation of this requirdilient :will be rerlu red to be m vein to the appropriate location at the colopany's expense. Exceptions niay,b" roved by the'County E i itieer. 3. All underground installations shall (these are mittiibuin depths"..utility niay place deeper): a, be placed at a minimum depth of forty-eight (48) inches.below..the top Of the paverent; .. b, beat least thirty-six (36) inches. below ditch flow title witeit'ittstallation is within the area measured from top of bank to tot) of hunk; c. be at least foity-eight (48) inches below ditch flow line if loW pressuit gas or petroleum lines. For High pressure gins and petrolewi lifies, see I•lighTiressure Pipelines requirements listed belolu; . d. not be closer thigh ten( 10) feet -from the edge of pavement." Ex, eeptiotis ntay apply in rights of way of less than 60'. , 4. Water Lines: All water Iines must be minimum:364ndh6s below, the ditch flow title acid cased, . Waterlines sliall,be cased if ceossing'undei tlie,roadway. 5. Utilities in all new developments that have 60 feet oflreater of right ofway shall be installed within designated locations based upon the typo`of utility. The locations shall be as follows: (measured front back of right-of-way). Power » 0-2 feet, vomit ally l' Phone —2-4 feet, nominally 3' Gas-4-6 feet, nominally 5' Cable — 6-8 feet, nominally 7' 6. Utilities with less "tliun 60 feet right-of4ay in rill new devel'o' me f shall.'!nstnlltiie utility in n similar manner as referenced in"No 3 above, however, the'Couniy Eng'trieer or its designated repre'sentativc will provide final approval ofeach Wilitylocatiou. 7. The length of any trench to be opened Po advanced the pipe, conduit or ducts in ay vat be longer than 400' if left open over night or uiiattendsd. S. Crossings under .county road.sliiill;. a, :be bored oi- jacked. ABSOL;U' TELY NO OPEN CUTS «1TAIN COUNTY ROAD PAVEMENT; b, bi: pressure.grc uted for the futt t+ength of tlie:�i ossin$ f the ni i ular`space between pi}�e iiiid casing and soil exceeds oire (1) inch J3iazos County must be given 24 Hours itatice; afpressure grouting operations aiid IinYe Ilse oppoi�ti�irity to have'An inspector oil "lie to bbseive jiressurc groirtiig. , C. TOOT Standard Specitication'Iteiii 476 sliall;be,followed 'for all coring, jacking; tunneling and. joints. 9. Bane its ------------- a. nopits shall rciiitain open lon$cr`than 2 days;. 3 Vol. P9, 143. b. all pits shait,liave draper ti c control ineusures in place. See Traffic Control Plan listed above. C. its shall NOT be.located �urthin ten {i0 feet from the:ed a of avemeft wiliiout ilor;A P ) P p pproval from the County Bngtncer`or his rcprescifativc; d.. ♦vttenpits are to4emain open for more�thAtt'8 hours, clue diligence will fire used in pratecting the spatf pile to prevent drainage problems; C. based upon soil cotidatiotis; the County-ingineer orins representative piny rc -Uire sharing to protect .pavement integrity f, based upon soil conditions; the County Engineer or lit representative n sy require Pits be placed further from the,cdge ofrvad. 10. Any installation wifhin ten (!0) feet'ofedge of jpavement sltAlt meet the follo►ving: a location must be approved by the County Eiigiiieer or.his representative b. backfilled with cement sW6il1zcd material . , c; :based upon soil conditions,. the County Engineer or his representative play require' shoriiig to protect pavement infcgr d. , All excess %voter and mud shall be removed from the trench pnor to backfitlitig. Any bacl.#ilt placed during a rainy period or at'other'titnes where excess waterviinnot i3s prevented from enfering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material.as soon as weather permits; e: All disturbed: base and pavement materials shall be removed and restored to the satisfaction of the County Engineer ok 1iis representatives, s. f. ,.No side or lateral "tamping to;fill voids under the base and pavement materials is allowed. 1 i'. Company must bo carcful.to riot'jeopardize the slope or integrity of die shoulder of the roadAn the event Coinpany damages die slope, shoulder or any other portion of the riglit-of-ivay, Cotitpany tvi[l be' r: responsible for rrpairin the -damage and replacing the right-ofway to the condition it was prior to comiitencing construct ion. 12.Operation of construction and/or maintenance u meat on the traveled surface.ofan imp: County ,. ell p y p� road .will'not be permitted, except in an instance whereby the Dying, construction, maihteuance;and/or repair of cables, conduits and/or pole lines cannot be accomplished by` ny-outer method 'id in'this event all such equipment shall, be of the rubber tire variety. Appropriatc.traffic control shall be provided = meeting TMUTC13requirements. 13. In the event said construction and/or maintenance and/or repair -requires Company to remove► _ ctit or jeopardize any section of the road"(asphalt; cement, road base, etc}; Company w ll!?e;required to:provide a "pei or`mance bond or-, of credit securing necessary repairs: -Said°bond amount will be do ermined = " by, the County Enginrer: 14. The applicant shall subtiika letter of "No Objection" froin the'Aimy Corps of Engineers for Ail des!gnated wetlandsud environmentally sensitive lands. E. Emergency fvork ; l tn,tlie event Company is required to perform emergency services, tlsit requires excavation ui a'Cotut ty. Right of �'Va , and uuablc ;to nett the Co My Engineer prior to'ccinductin crier �rtic re tarts Corgi an Y' ty g p g" b y 1 Wow shall notiry Couniy Eht"uie'er widinj 24 hours of,begitining:construction/re_pairs This twill AIi i v the County lsiigiueer and Road & Bridge Office an ci portunity to irispecf`tlie site to ensure the integrity of the Coin Right of safety controls:uscd. 7 vol. -3:90 • J.,Maintenance and/or repair -to-e�tisti'ng'cables, coOdults,,and/orpole lin6swhWj.iequire disturbaric'e: of the soil,,.!all not beperformed.untl!`�Ihfi deseribiOg such inaintenance and/or repair` have bqenapprov4by` the County 137 jigitf6er ordesign kd 6sentati repre n ve and a pertnit has been obtiijfed. G. Relocallon of ufflities: 1. When and if the County Engine"rd- 0 eterniihc�s that iuis.11cccssary fal- tile construction, repair; "of all or ally portion of siii0-ropid, any �or'-Mr�ptpl: impr6vem6w, afterado'n or relo"e'aition cables or other facilities..qs iymp4; pipes, " and apourte6alices autho0z' ed hcreun&r. sl' il b removed fto'6i said eoid',,& in, c f reset or r6located tliciton,'as required by tile Co nable'tini& as determined by the County Engineer 'and'Utility Company, and i'the teexpeiiseb.f.tile,UillityCoizipaiiy.- H. High Pressure Pipefilles I... All'ittility Pcrinits for high 60 PSI or greater); whother pertaining to controlled access or non-d-Wi6olkil access inst" tillations, should contain the following additional information in the description of the ' rMit. I pe -diameter -wall thickness -material soccification -minimum yield strength;', -maximum. operation priess,ure of the pipeline 2.. Wi.tli the exception of the maxilnufti operation pressure oIrt . he pipeline, this information is to.,be supplied for both the carrier pipe a casing. pd 3. Assurance must also be given that the ifistallatiaii,hiatei-lalaiid-,d I iii esign meet-aI Safety Standards for Liquid and G 11�01pe Lines; Assu iiince 60st'li 6 provided 6 ' company ` l6tteiliend and n sign6d, by'an authorized reprcsan6tiv6.of the complilly. 4. -Petroleum Pipelines: Depth Type of Pipeline Special Rq . f -Itilrements Encased Pipe Must be' W covered with concrete pad at lenst.3 'deep Encased'Pipe Omat&thnn I 6No'6ncrete-'"-j're4ninad Non-tiso'd Pipe L,6i than 10, ".-Muii be co'veleawmtll concrete pad . d at least 4 811deep Non -Cased Pipe -Greater than 1. 0' No concrete pad required The Concrete pad:shall be tnin'lin"urn of 3" Ihick'an'd width -shall be pipe diameter plus 18" 5. Under no cirditimstfin.as will 6. pipeline be, installed parallel to: a.County .Road within the Rfi hi -of. - . Wtiy, Transmissidn lines have been determined iti'be.petrolepri pipelines (��liich includes nt%tiiiit , ` - gas lines) and shall hot be parallel id a:CdOhIY Rila 6. -Nahkal Gas Distribbtioh is a line that'serves the final custameri Vol. 3 9d P9.1 4 5 2- "Z TRAFFIC CONTROL y e 7 . PLAN REFERENCE MAP : >` 26 } 23� � . fb:"" r _.{ a +: J Illj ' a 20 St j1 N J f sr Er ) LOCATION �c sriEEt� ,.. - F66fitier~ '. .. 5 . •COMMUNICAitONS ..y ?> fl .. 'S300352fEEDERR0UiE1 r - t BRAZOSCDUN7Y S mcu wyui�e. 4-- oror o v Vol. 3 96 pg. � ARn CCRi M,W al' fV( MWAM Vol. 3 911 Pg., 142 TRAFFIC CONTROL IJ PLAN'2 JTTN�� 3 ' P•� mt ' TRAFFIC CQNTRQL PLM"3 F 7i, ?i 4 TC3;ROADS . „a.,. MANCUSO. ROAD f /Y9011 m44A4 I Pt .O [ tmiii w _l : � } .5' � ' � �.�• WHL[IYw�tW4:flOaY _ � � 3 }.? �,. � I tMLmn�diwusne+�Pv:Noanilptia miaa[[4bro t �'u, iwmufnamvawoieo.�aaa�+ i i q;yp�.i�A iwmMYwilcOlORmiuc:Ylei4aNltll�®Inmf � 1,# , "iHaMisRMAd� Ra.'na�WttfWacwzirpe w x k �. �nrn.Yaariiooua'mwiuuivunciaeeemm.wnc • ' ;C, .•. ®fir '� ! .� - - a,i �.'� v+r�i+•to�'FLs�.m�[+iarta�oYa ! '.i ®I�60 {~ y. iAfwllRlwlw•gPN WPW.WpelSt6W�ibrygpt: ''w"no°.f•na"`aaa.v*Paeww�eacn+Naw. COHNUNlCA7lOHS t u�.ae.am•eay..�on�mnaw•..uao..moa.o:mr o w., a TCP j1-IA) RUEI:53U3FEEDER BRAZOS COUNTY a WORK SPACE HEAR SHOULDERmg �meq+m�ocuawae�a�awe�amax7a n�eo :-m �cautin s. �: Carrvr�rtontit � � .` W9Y/iYISOwIW�PLYAO.. ROnDS 1OAA�twir '� � C - �a1O1Doran awmo�wramwromrim_ wt�. -' vimm- .:. +�.rac a.E } y x '� .lea � r, J Proid&#53 'h- inan NOTIFICATION OF PROPOSED INSTALLATION AND/OR REPAIRS- -OF TEL.EPHONE FACILITIES AND DESIGNATING E_'NT'0F::­, PLACEM UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY; TEXAS Comes now Frontier [company. name], hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact business- in Texas, acting by and through its duly authorized representative, and hereby notifies the',Couhty Engineer of its intent to lay, - construcL maintain, repair and/or operate a telephone facility und6 ri over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and saidlo cation described as follows: The project will install fiber optic cable along the right of Way of Thurman Road as shown on attached drawings and will maintain a minimum of 36 inches below the bottom of the ditches. All lateral lines will be placed in Public Utility Easements (PUE), where applicable. The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. I ZZ The'Company shall commence actual construction/work in good faith within 60-days from.the date of said permit and shall complete said construction /work within 180 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th d -Company will be required to day; provide a new notice. Company: declatts that prior to filing this application, it has asce'ridiln'4the location of all existing utilities, both aerial and underground, and the filing, of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A, copy of this -notice shall The kept at the job site any time work"' is.b6ing performed, ln'the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. -Approvalof County- Engineerls -Office may -take as -long -as two -weeks-after complete-app] icition-is- received. �v Vol. 2 a Pa. 14: Fail 16 'notif ce:.Within,24 hours of'beginning-.. ..... ore,. y the Engineer's construction shall constitute gro=6 for job 'Shutd6wn.' Pisighing 6cl6w, I certify that I -am authorized 'tb. represent the Company listed beloiv, and that the C o'm'p a nv agrees to the conditions/provisions included 'in this notification. Frontier Co7m 'Patiy'Naiiie Destiny Willis By: Signature Permitting PM Assistant Title 465 Princeton Dr. Address ic Volpg. - 11 n y 'Vol. pg. 15 3 ., i LEGEtfD HACJACPM DUCTS70 BliVU4CEO W1IMW iWo AREA iiER M \q r Gjm ow ! - 3210 4 OORE SPpGmGCN9MN77i0EM0Yrt1 zmvm rnomSAUti+R43 Fail CUVCTT .. 1 .. RSN1NIADEPiM OFCOVERUN6EA FDaE9ftAKKH�.. - ROJMAYS 1349, waam DUMIOF Y � COVER UNDER HATtlfint. �f4D'.' mca�Faa,�+R{•.. - _ . mICtUPtuDfiTC/SED q:06' x < sroauaw+ # rM%R - q i ` .. \ Q'tltf!w,al6 Kblai - x } szO1 Qi+.0 one �sluifo f .. ' ./T�... 1i i1Dwi4(IfAM[ []tlNkWbUW .- ©WtWN�� 3749� - meta i mAhi rnsFIMA IN42,' ts'ouci , q :, COMMUNICA71dN5 7FNFtMAtdRfi Da �� Y . eRA20scouam ]t]f J% Vol. 390 Pg. I r i _. !` ,., -. _. ,,. .-. •�/ �A'/ 'P�RV`1DWR7DR[LR+OVGi AWAC a Anucu+rouclatoaeFucEnmttll DMIMvmnmca�mure, WSOMSFACMOHORAVdNOSRWM. "CLAIM .. 3245 R)G/It�.Y(trlDlf .ice r ' 6NtdAIMOEI'SI3QFWYERW16ER %/- t=*FP ROAWtAYS 154r&W =OFPR10F /' tROE CP CRAVEL Man UUMA RAitRALORWO ..... 09i1)011W ORCNES L438' � , ! 3131 ROAOCOtItRUE F . .3101- I I yJ 58289 FIBER k1(2) V5' DUCE ,��$ aroauortna/ - ea/ -•r`. ,�� ., � �. y f` yTM'..k 7$e'.^ .• OROAA PoT; ©MGiWl4e r ` 4rJj/f 3150 EDP— Q 3071 [NKO �r '3P �' ` ®►n`[m� ® ewew 3100, ®fJCRoQ rARac[aA mow, .� �'_ � ..' Lgtoalrr[[earnu O' TAwvowa p ,} - t �F� Qcasuuat � @1 cacaas AFTULWAN 7+.e olMMEAUMW. k } I.QM293 FRIER IN 6) 1.2YOUCt 1- j:. Crorit�e� conHUNicaTloNs .Mf. € - w.. w eta r x R 2 LEGEND = rr� 3n prlaFua sT PDNCCNTOI/C7S7O 6E PIACEbW{Tm 3ml k .F S V R IDAERut/ III77 w bbPe sPacwabxravavrc.Pa+P ♦'3 4,ry u1.INOFrpurwumrtrs r.. � wswu:b£PtMStFC•JVEfttmm - � �. [9GCOFlAKULcr i S:WEP UNDER NATURAL q?pWip . /'. - �t QY20PGIVStt: . - .wcr,laNPa_w_rcsrssevu- � q, f woa ' •'�� �' , gawaxrzna�=>,. - — Qr . - .• � �'�}� :�� �+y{ Wad r e _ 3992 s a ynn 2957 RiC.rY,D - a •' f � � W� � � Us nxutpa Q flOnlArOi i JK'!4•bi El { t 3 Q f ®fA0 ]QY rR 2933 oo ©El%tnMt f .. ' � '* tiWY 1t R..TVK ©ittk%1ratlKlr ' ff _ .. '4-'' � � '' � ,'Q_ aamunrw�urt ❑ vun7 � ' a .. .-.1,e77'.16a►19EP IEI RJ IIS DUCT _ r �� 5"e'?r�y�... T7'�° '�'' lY �.,: '. .l+rE76Al@Ni :PAM ' I - OO OO � 07NPAFASfLEMB'. j:. r _ xae Fial it lxm r.ZVD=f j ` t COHMONICATtONS r � ' . � 8RAZ05 COUNTY t .. .. "4' : iorz rso ': ta7rta r a: a a .-• ' E pg. 15 6 0" '10A 7-' AiNfloosoms SNOUV31NOWWO3 Lmost'l (d M tuou 09C cut Tn*d wmw! i M3 ma El rFnomra=t El '4+H+H I I Hi I Utz si MAVIS ommvw No amwds FlMUtMQ3DVld30OjSL=mrjvm LEM y Lcefrsle77777 ^ .� E.SIDIa /ROrtf68UfLRE3 � �'� A6fACENi p7C79 to6EFiACE'O N7Tl➢!! ♦ - . - .. ... S F �SPj7AGa' 6�tf EAWn14ti 5ffOfsN /�/M1 p wa�e'gknfrllt+C - ° - + �Ra mccorrvue+rt � ;_ 4fitAWMOEi'tH OF Cf)t'EpVNpE(c. _ - 4977 . rax�GVvac' c•—•— -frp$It AY1MtlEN UA•NRA�CR01f7mf OF ;. ,� .. . '� .. „ ` nO�DaAtostcic �• � WIXVDiN6dit.HE9t*a Yi � - / — _ _ .. BSYV&FIta801A0 8Ib211aRAP1 sto Bp9YfR ias�pwrn n•rnret 209 � •.. - - f�'�fefa�a8wiit ®Jl22ia/eaA o o awm mnR f£ .\\\i • uaurw.reurat � taiuivoaw - 'r. -„y.: '� 6+lRa.euawmt � vuausWSCu .. .. .. _ " TT' mww : taco. AfRV16PNi PLE .tX f Fron ler ..:COMMUNICATIONS - _ - . 5195 RPZOS COUNTY�a z -) RUM: SJDJ352 - .u..wr. va. 3 941 pg.' 15 8 is i • . .. ,;::� .. .. —. � ; t � � ,.e _ . - —. BRAZ®5 COUNTY ROADWAY SAFETY, AND ROAD P.RES.ERVATION grANDARYDS FOR WORK, CONDUCi`ED IN BRAZOS COUNTY RIGHTS fF WAY A. Geraerrrl Replrenients J. Adequate drainage slfall be maintained in ditches zit all times. 2. Permittce will use best management practices (`,BMP') (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed' installation. 3. The penhittee shall'take precautions .to avoid damage to propdr All Count'.;R .ight of Way and property shall 'be restored to its original condition, as far as practical, in tine opinion of the County Engineer or appointed representative. 4. The construction and maint'enarice of such utility'shall not interfere with the property or rights of a prior occupant. 5. Permittee slrall not interfere with other utilities located in ilne right of way. In."the event damages occur, peniiittee will be liable to the Coiinty.orother utilities running throughthe righi of way. 6. County Engineer shall determine whether or not,permittee's plans shall inconvenience the public. if it is deters mined that inconvenience to the`public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requiretriettls 1. Proper traffic control measures must be put in place prior to beginning work Anti remain in place, during the duration of the job. All traffic control measures must follow the Texas Manual of tlnifonni Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permitted most take such pr'ecantions and mensures,.indluding Placing And displaying safety devices, as may be necessary, in order to safely conduct tine public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions, must be made to cause mirihnum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole lineAiall be laid, constructed, maintained and/or repaired so as to constitute a danger or h i ord of any Bind to persons•.or, vehicles using such road. Any poles placed in the Right .of Way forfuture installation shall be placed, at the•back of the Right of Way. Exccpti0' s-u` ay be approved bytbe County Enginccr. C., Vnffrc•.Cot lrol Flart 1. A-traffic.control plarl, pursuant to tIw'fMUTCD or Engineered Traffic Control Plan must be provided for. the following: a. Any construction (i.e., pit, excavation, holc)Jcft open overaiight, requires specific nighttime traffic ,control measures pursuant to, the '1*MUTCD,t, . b. if canstruclroni `is within ten (1 U) feet of tine roadway; or C. Any work performed in file road right -of way; 2. Plan must be attached to the pert -tit and kepi at-thc3ob site any tithe work is being performed. 3. Plant must set forth the time of completion foiilie'job.. , D. Deslgii Stmidards 1..All overhead installations shall conform 10 clearu t e standards ofihe.Texas Department ofTainsportation and the pole be placed in the designated.arca'for.'poiverspecified a s set forth In the Texas Utilrtles Code, Section 181.045. 2. All pole installation (including lighting) shall be'placed at the backside of the night of Way:to ensure safety to the public. Any pole. placed in,.violation of titis'regitireirieat will be required to be in*' to the appropriate location at the company's a }ietfse ,EXcelitions may -be approved by the CountyEtigineer. 3. All underground installations shall (these are minimum depths_ utility may place deeper): a. be placed at a tnhiinfuni depth of forty-eight (48) inches below the top of the pavement, b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. beat least fortyeight (48) inches below, ditch_ flow line if lotiG;pressure.;gas or petroleum°lutes: For high l tvssure gas and petroleum lines, see High Pressure Pipelines r' biretifents' listed below;"' . d. not be closer than ten (10) feet from tiie edge of pavement. -Exceptions tridy apply'in rights at wily of less that) 60'. 4. Water Lines: All wi to lines mull be tt�minimum 36-inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. S. Utilities 16 all new developments it?at have 60 feet or greater of right of way shall be installed within designated locations based upon ihc;type of utility. The locations shall be as follows: (measured froth back ofright-of-way).. .Power — 0-2.feet, nominally, l' Phone — 2-4 feet, nominally 3' Gas r-4-G Feet, nominally.S' Cable "'64 feet, ttonfinally 7' 6. Utilities with less than 60 feet right of4ay in all, new developments shalt install the utility to a similar mainieras referenced in No. 3 above,'howaver the County Englhc& or its designated representative will provide finial approval of each utility location. 7. Tile length of any trcuch to be opened in advance of the pipe, coo dent ar, ducts mtiy ifot be longer than 400' of left open over night or unattended, 8. '.Crossings under a county road slail: a:-:�be bored or jacked..ABSOLUTELI' NO OI'.EN CUTS.WITHIN COUNTY,ROAD PAVEMENT; b. be,pressure g'*1cd for the full ten gth of the dossing if the annular space bc.6vecn pipe and casing and soil exceeds one t1) tnch'Hrazos County must be given 24 hours rfotice of'pressure gra)tting operations and: iave the oppo)�tu�iity to have ati ir)speclor oii site -to observelit-cssure grouting s C. ,TYDQT Standiird Specification Item 476 shall be-follo"'ed,for all boring, jacking, tunneling and joints. ........ .:.. :.. Bore Ptts�'�- a, ifa pits slfall reiiiain open longer titan 2 days,::` va 3.94 pg. i {i Y 2,_ b. .ail pits shall have proper iraffic control measures in place. Sec Traffic Control Plan listed -above. . c': pits shall NOT be locatedwithin ten (10) feet from the'edge of pavement without prior approval from the County EngincerorhN representative; d. when pits are'to remain open for more than lt'hours, due diligence will be used it) protecting the spoil pile to prevent drainage problems; a. based upon soil conditions;: the County Engineer or his representative may require sharing to protect pavement integrity; f, based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (1,0) feet of edge of pnvement shall meet the following: a. location must be approved by:the County )engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, fete County Engineer or his representative may require shoring to protect pavement integrity'. d. All excess water and mud shall be removed from the trench prior to backfilling. Any back ill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENTcement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. No side or iateral tamping to fill voids under the base and pavement materials is allowed; 11. Company must be careful to not jeopardize the slope or integrity of tite shoulder of the road. Ili the event Company damages the slope, shoulder or any other portion of tite right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was priori to commencing construction, 12. Operation ofconstruction and/or maintenance equipment on the traveled surface orally improved County road will not be permitted, except in an instance whereby tite laying, construction, maintenance find/or repair of cables, conduits and/or pole lines cannot -be accomplished by any other method andIn this event all such egidpuient shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD'requirements, 13. In the event said construction and/or maintenance and/or repair requires Company to remove,'cut or jeopardize any seciion of the road (aspltrilt, cement; road base, etc), Company tivill be required to provide a petforniance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from file Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. Z Entergm!py work I . In the event Company is required to perform emergency servict s, that requires excavation in a Comity Right of Way, and .ratable to notify the'County Engineer prior to.conducting emergency repairs; Company shall notify County Engineer within 24 hours of beginning cottstruction/repairs. This will allow;tlie Counl n ty gincer and Road & Bridge Office ate opportunity to inspect the site to ensure the in of the County Right of Way and trafFc safety controls used. 164 -�V-- Rep tdis. to evisthig fncrlrties 1 ,MajOtenanc'6 A't-ld air to existing cables, condtilts quire disturbance of the ittl0i,; ble'lines�whkh,re nc soil; shalt not be peirfohned until: 01ofis4descHbing suc'll nia" been Approved by t1te.Cgunty Crigniecio ordusign6ted representative and a pirmift lias'be'eil obtained.--: G. tiesr s -u I When an f to County Engineer dele' ri hics that it is necessary. for file con itction. repair, irnorqverncnl, alteration or r6lO'C3'6flb6'6f Oil or'nOy portion or s�id road, dby or�All poles, wircs;'pipes. �.Ca, . blesbr other facilities and appurtenances I . I : authorized hereunder, hall be removed front. sa I id . rbad, or reset or relocated thereon, as rewired by n 9 the County Engineer within A reasonable dille' as'dtter lined by the County Engineer and Utility Company, and at die , expense of the Utility Company. - A High Pressure Pipefities I. -All utility Permits for high pressure pipelines.(g6nerally 60 PSI or gi*cdlcr), Whether her Ortainifig to si controlled access or non -controlled hc6css installations, should contain the following additional ­ . P s information in the description of th,c.p6mit. -diameter -wall thickness -material specification Minis l'u"Ib"yield strength'- -inaximum ;, operation pressure of the pipeline- 2. With the exception of the'rilaxiihum operation pressure of the pipeline, this information is to be supplied for both the carrier 011ie lp , e and ,thc casing.' , 3. Assurance inustaisobegiveh,11tatike inita,11ation.,material and design meet therninimorn.F.edefal Safety Standards'f6r Liquid and *Oas'Pioe'Lines, Assurance must be provided on company letterhead and signed by nit authorized representative of Ilid company. 4. Petroleum Pipelines: �"..Depth Type of Pipeline (beluvii:debtiiitditch grade) ', -Special Requirements Eficnied Pipe telis. than 10':,,' .-Must be covered with concrete OM at least 36"deep tn6iiied Pipe Greater than W ..,,No concrete pad -repaired ith concrete pad at least 4V&qp Noti-C d Pipe tess titan 10! Must be covered %Y 14on-Cascd Pipe Gicater than 10', No'concreie pad required The Concrete pad shall be mint Sum oF3" thlick and width shill be pip . e diameter plus' . I 1 -8" minimum. 5. Older no circumstances will a pipelinebe pprMlel-t6a C61ifity-RoAd.wilhin flie Right -of - Way. Transmission lines have beendetermined'to, be ktrbkom pipelines (Vliicli includes naturdl gas lines} and shall not be parallel to'h, -piffity 116ad. 6. Natural Gas Distribution is a Iilid'that serves thd 6tigtoinet.' Vol: 396 M Pg. X. r: pi Af ' TRAFFIC CONTROL ,' f, a _ REFERENCE MAPAr f. 1 a STREET ,�.- '- - --,. LDOATION.-. k 8RAZ05 COUNTY hn . 4 Vol. 3 91l pg16 3 W) in �=m A, mmmx p0mcm mmlgxvamn� lt=m IN Ma7m w1im Kill MM= arnumm KMM Mmsocw H f. M-MnAmmfcaY[l4m IMAD *CA. Ou BRAZOS C M. ONE LAE TWO-WAY CQNif20LNATti FLAMERS Vol.. 3 9a_ pg. 164 �wmnvimcc+n..emo�nenst*sn;.iiinc.iuww ^° � na�ta on =�_ '.nw.dioamamwao�owwm�sci. .. . aw�aNewnraaRnuM'+atm.rrncrat®inmt . , . avnmroeDae4i; w.awnn.rtnir,+aawa iw��w�wweKbv.wx¢*riwucTan"xf�@J - � `,w,auuamrn«®sa»wma.raaei.:nt .i. '_•�® '{ .. • - .. , . ..a�utrnxwo�wnwmatKnxagnucs• 4,fr ' *' ..emrxw�.n•.auawa�rwcaww�wmv. F Yf _ w®nnr°naa maroweaows"uw`'� ac • .rCO"MUUNICATIONS TCP(7-1A) m�awnnanme�iv+ccuuwuaw�ur¢a�as 'i;TNilE1MAN HD C • . lamuniroon.amenil�r'"P4Ltam""'nMi..rd" ` • .n.a.arwno.w..aeamnoav«n.o.ama BRAZOS 60UNTY < WORKSPACE NEAR SHOULDERum varnua..o`aamrawarn�ca.ua.a ..,. - Ww� ate,.. tf�e'; WMANIKWLNWAS ,. epnm�i. �a�o�a�ia+ �weo�muapa -= r at rKa - TC3 .s f ' Vol. 3 Pg. m F�; Rabbit bn," ;P�- t#53003152-4 6deflbb , A NOTIFICATION OF PROPOSED INSTALLATION AND/OR REPAIRS OF TELEPHONE FAC10TIES ANIJ DESIGNATING PLACEMENT OF UTILITY Ili COUNTY RIGHT OF WAY.,, TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now Frontier [company name], hereinafter referred to as "Company" a.. Texas [state] Corporation, with,authority to transact business in Texas, acting by and through its duly authbriz 'd representative, and hereby notifies . the, County Eqi ne'e'to6f its intent to lay, construct, t, Maintain, repair and/or operate a telephone facility under,! over, across.and/or along certain County Roads as shown on, drawings and diagrams attached hereto and said 116"6tib" fn-described as follows: I ows: The project will install fiber optic cable alone the right of Nvay of R66,irt a*fte as shown on attached drawings and will maintain a rninim6rri'o ' f 36 inches belo W- thb bottom . of the ditches. All lateral lines will be placed in Public Utility Easements (PUE), where applicable. The location and description of the proposed installation and appurtenances mustbe fully shown on detailed drawings attached to this Notification. The Company shall commence,actual construction/Work in good. faith Within 60 days from the date of said permit arid. shall complete said construction /work within 180. working days -',(COMPANY MUST FILL IN). If such construction is not begun,by the 60th ddy,:Comp any, Will' be required to provide A new notice. Company declares that prioeJ6 filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the ,proposed installation will not conflict With any existing utility. A copy of this notice shall be kept at the job site any,time work is being performed. In the event of deviation from this notice, the Br,dz& County -Engineer's Office Or.its designat ed representativew.ill be notified as soon as practicable.' -----Approval-of.Courity-Engihcer's- Office may-take-as-lohg-as-two w.ecks-after-com''plite-application-is— received. 3 9,a 0 66 Vol. M4 ,< r Failure td notify. the County Engineer's Office within 24 hour4f:beginning construction shall constitute_ ' grounds_for job shutdown ' By signing below, I certify that 1 am authorized to represent thd,C6,61pany listed below, and t} at the Company agrees to.the'conditions/provisions included in this notification. ACCEI'TANCiL t7T NOTIFICATION Brazos Coin ty:offeis rio objection io :the pioposed location orthe utility in the.C4unty right of way as shown by accompanying drawings and notice dated- except as fioted below: (MontilDaylYear) EXCEPTIONS: g,,-Brazos Cburity Engineer 39a V.ol .. P 9 16- a -' Vol. 3 9R___— pg. - 4-6-9- Drit e WNICATIONS WIN CAM Vol. 3 9AL :, Pg. -ilfl- Y% J 1 7 -- — — — — — — — — vyiniN 4nOPOM4i0M1FMM — — 4' eDFM SPACING CHORWUND MfO%rN FOR CuuuIv UWUMOEPMQFCOvERtMD-_R $b2I?4l­tM AGAIMAYSISAW&IM"DSMor COVERIJUMN&TIRkGROUND wauumnITCHESISW �OOM_ CA3 ------ — -------- % B amimv mu- 2700 CM3 fAEMASPAN PME PZ­��__—_)L�, 0D. OTHMEA-MEWMV 3707 ron MMUNICAMle ONS BRAZOS COUNTY- mms MM DIM N,.m JMM Vol. Pg. 176 E S kr 11 Y: 'M IOW FIBER IN M 1.2-V 3902 4234 mm�Rv6Nw f W.-I. E) HuiEO El G3 vw ODU ACM4WW P.U.L OT"m maw"a j 396 pg. 174 , - i Lbmq O ', - �MN FtiT DUCT3TOBEatAtEDwIiN7+ Fa�stomutm�ee �...� SOMSPAC?t+OOtJ OtutY¢1G SN0VlTJ. PRO'C®AFW4[[ffiER. —r . \ EBSfJ:6[Rbi[Ye4TLtlfS .: t i \\ [dAdlbUtIOWTHUFCOVSKLINTDEA wrmoF.vur[R+e w �; ROADWAVZt44rIJUNWUEJOEPIROF E➢GEOFPaK1LL',XI COVER UNDER[ATRAIGRCU[TO O7GEOFGPA)fl., --�= MuDWOORQtE5t53a, ' ROIIKEtM. I _ _ •w -__ &OE1YAl16 A IW 783PBER IN RJ i:Y OucT 424Z eTu'aJoa4a[ 3. - Siw[R '; O Q frm+wTiF{C �'tG�T aCWbMt14I+I [,]bN[W �� *, W41t41rtGLNI (gJ TW{,4 Q 4tCa rn[[[41W[ d.14u.YW3e t00P2eeFI0ER Ui R1135.OU fl'W w4GR� ¢l unox t CC" .. AElH4E6F.W P1JE y .s a COMMUNICATIONS F?ASCO _ , awaias eoUrirr . Q RYW ' o•'1NW7 P47A mu to sxtr a e tr a .. t� i t Vol. 3,911 pg. -- 17 941 6d IQA Ut R' t ' 1 ' �� `� `•1�IWsr4hIxIH3ID36fLFaC � - i lxiasr/wae3etlwr.asa., k ur a o �'` menu �].. �' 7c.a�rirt7 Q ; •. _ , �4. r� �. 9 { 1 Cit0111•M .. � �. i sro x9. i 1. Tirflmin3J(73 - SCSIfi3N31/O:itULf17.V(I '. �► Fi i k, y' —mot .UW{Oxfl 1VIlO1VPt11/ifllitf t13A0] �� lNilYdtoY.7m 30f!laf30 //NCM%S►SISAVNMptl ;} 3 ' _ "+04iugN3➢+bSlpNiK3 .� � ... 9.ffifAO LO..1 '. _ - "' T _ tl3@lMiRto7Wd9ild - 18MONS4M1MtNW Noof �(dus um.: _ t19i11'AQ3QVWB801 SLOti01tlMtt: .. " 110i1ii�}Q�yj➢v3s6f0e/f • •.. ' � :.• - . 310Y. , -. �., .. - '.. _ i ¢ e � Vol. 394_ Pg. 7 �r fWA IVOO NT DOGS70[WAMMOSHOWMIN � .. fORCLA 6GN3N50N WtAtYHG uItQhN - FOROUWttftO... 1t ADWA 15 A Of. COYEP ONOER COVEN IR.'OEA NAiVfiJi. GROVNO. INQUD4i601TCNES tt ]B' =t C b z4 lilt S r t ' \ 2939 \ 1 } , 1 ' \ n•2ae F0Eft Oi al tls-wri .�� 3030 F,01. Pg. 17 8 �§. uauxenr i �muene c� Irrp+�ueHoaf d �.R ', [+] ru+weau Q •w ' Dutl+rz„ I •Q asuow ' la sw n � 8 nAtWa ®ItiC QtWfp C[W .. O ..frn xrw�rr Q •'w,rs 1 Q ilrrt11 P9fspiy ( �i ifwLnNEiI fir, r.rfu�.w+riac D va¢r �oA+wAa. � Gi r�Anc CC0? }`AERM RAN. n0£ QO { 01rLSI "ENT3 rontier, IMUNICAPONs usarrur 'as coua�ir . ' LEGEND NOTE" - ; mmFa,*LIPEwosrsr �i ADACWrDUCTSTOb9 1ACEDWMCN pRoy�En.F1Wlf2rn — 4'9CCE.at'ACWOtIfftl¢iM.'rTtiOSltBtvtt cnsre.erw<rm>rnn�ea . .. .. FOR L1.AftftY � Po611iN-HRIIWf .: (. r - ♦ ktletiuUft UEPTN OFt%Ttnwm1ER 1A9EA ROAOSVAVS t34a'7dRPtIN OF tlICaL6vA1'EYPM :x COMUNOM NATURAL GROUND iNCLUiS#tGLIITCNeB f5 S6' ' itMONREIb<F2. ♦ ALEH+W .js, ♦' 4774 DSVVATlSArltltlC) r vnitn. r- i ti - _ �+Fl.cncneat '0-7wCswao+ �.�; C7o rnar±aecrgt ®uort ' RAf3&' - Q u«,sysAt- Q em.eu sum 1 ®vac4 . •T.-® smarettriast Q TAramrartua � t6.-w.rn.ruattas_ ©vtigr_- OusWx.ra i ®.tncsrne Q Q 6- co' O7t6RFA5eYtxts' i,lia'Za0,fAlEfl Qi (dl77SDUCT � I , , r E • : Frohtier COMMUNICATIONS Z' "ITLN. at4�]8a nest+uf m tss-oucT wwas COUNTY - _-. tpa5n= ' srnccn tree• - �. _,. j D rMfiHER!R ) • LEGEND,• NOTE .,.-- � � „ PFoiostDaJ+to`MntppKt • ,, - A6iACCNTDVOTHT0fiEPtNCEDYfiiTtW. �KkDAUtitFmtR � � - .. _ FOACtAsanraNC ON p7AYnF7G SHWip FORCtNStfY tasncTnurrsnywtzs -{AUMWDEM4i CFCDVERUNDER @UOd+TAYtt - PMADCVAY3i34WWXLM PEatMOF t=Ci PAM" - COVMUUMNATUR&GFMUM tAGZVORAtA - .. DTCuMOVITC"Esisw — -- - aiTw�wa . nuw i �— stem oaATt - _F ' �LiWMN4t OWPLIf a'n#,M�111�1 Q� le1n ti tlU Ju�Woc{R �}�Zt. � . � JuwNdgt `-• I41 ®�Pt, ®" i aiow�ttnAawc 0 T41YptYA . (TlwSNHwrUwt- Q..VA4T .:t ' 'S .. C= AudU SPAN ME Q `✓ OW "2. .. i� TMFN tA]EVEMB; 7 � t i' LEGEND,- �. . - •. .. R! StUIAJ! .. - •- 6-91'- TdA� i19ER IN RJ !]- 3 dtci� ^.-M.p LR-i CU _.• !IRti9! , \ `�- - � ' Eim IZOADWAVS"MUOMMOC ECQFAluaw - ' � COU4tti_SW .. t� \� SODO \ RwDCDslUt•t BiYOVpD1VJ j`• 5196 '; ��*. •,1 _ .617208 i70Efl VI ITI 135'DUCT �� - 0.41fG�D • _ �e [sauu W F � UO GNYCa6 . 9 .^''� - ' �, � /W1SRMi � Q aeKTCI1tD• '� � TIt�WRtEI[ � WR.LA Q eryrm - ®urin ® xm=*.i ®lcnc ' ��omu.•reroant QnwavoaA. ... - - 4965 .C= AERA SPAN tkUE. O : OlNfRFfSWFsite IFro tier. - - COMMUNICATIONS- BkAibS COUNTY �/a9. � 9 Q?Q pg 181 - . - . . -, -`t• LEGEND' t , - '.� ,. .,�-•_ .' `,, /IIU.'•£NI'000T8100fPf+10.TG1'YITNvt sPAcmuaxwuwlr�aslwnal ' s sn97eamvlrrxlatmea - ,. FMCLVM YAaMYS9G114FCOVEAUtmEit0` ' mccsr�v[uenr '4 R6AD17AYSLSa$'M�HUWMOEPTH OF - .MMUD 7#RNATtt1iAL QRgM6 PD6EafcaAsa' — — ` - P7AUOM0 DITUIES 6]5 �CEVMRM ` y r wuatwz.P i �earluv+lxrn,usuxt MIER srGmW" } Sim Q 11•..]IMrOgt - � 16HT Q;u*wgv.e QrAo •VS �%' .. � ®K.itA.1TOtlMI �-.TpN£A ,T.�. '® BTogPPLf4TYt( Q R1MI9WiVi O zv.ruruaoge E7 W&T r��; cal•7a FffiEftw.al �aYaxF �• _ _ Gusw c�� °.gip C"M* u AFIML.AAN � .. D � OiTL�11U45FM;M6; 0 0 1 4. r. •� COMMUNICAMOH ► BRAZOS COUNTY �. 3 tor1n .:Ummw 1-II c 4 Eli VCA. 3 9Q �g.1 S 2 ---_____ i LEGEND �. \ fstOPp$EDYAYLi18E4 .. 2877 t \\y \1. , � _ i � Ga9TwOlflovieAY�NTeJ ' '.:S �y \ .. WG�1SiY-Yn1'f3TE. icx. a' Pai'[t.rr .5. a wr \ 4�a �� e Yr+adirsxoun ` �0 'CZ , s - I . � ! - �-�--ptY Yl6 flliEA IN In t�S DUCT ^(�.Rar2+rar � [j NCtu.W Yin b �\ 2909 .. i \ •. �. tar.uw•ne Qrrc 7 _. SXl �.-• -. ®exrtn j 8 cwscnc¢ni - � ♦vauxincwwr ®roan' - � `�. Ct arawrinrT+rwc O ruva+omnA i .. JJ�♦ . . / :$ SwiMY WroiCIL Q V"T G55'1S8 "BE RW pJ f73'DUCT - CIMS AEMZPAJ a RLE \ � G? ON1ER LtSiXiNfs s I AD7ACfiNTDUCTI TO DEPLAMI) W;Rw Ro' *er COMMUNIZATIONS LOAN MoEMWCOi'ERaH6€R 095 1 - BliAZOS�COUN7Y fi `r Ra WAYSiS4YW=WDEPMQF; covEnuc+oEaruTwvucRarrm �• � YY.v aauDwaa7eRi:sesas- as o,u. wa Vol. 3 A Pg. 18 3 rz BRA.ZOS •CQUNTY ROADWAY SAFETY AND,ROAD PRESERVATION STANDAJ6S'#OR W01MCONDiUCTED rN BRAZOS COUNTY RIGHTS '(DF:WAY A. General Retlnlreinettts 1. Adequate drainage sliall be maintained in ditches at all times:. 2. Penn ittee will use Best uri`anngement practices (" BMP') (EPA and TCECQ both provide lists of examples ofBMPs) to minimize crosion"ard sedimentation resulting from the proposed iiistallation. 3. The:permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be•restored to its original Condition, as far as practical, in 3lie opinion of the` 6unty Engineer or appointed represenintive. d. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permitted shnll not interfere witii•other utilities located in the right of way. In ilia event damages occur, perminee will be liuble'to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not'permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whethcr such project will be allowed or if an alternative exists to as not to inconvenience the public. B, Safe& RegWremenls 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during ilia duration of ilia job. All traffic control measures must 116110 v the Texas Manuel of Uniform Traffic Confral Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions And tucasures, iiicluding pil ciutg and displaying safety devices, as may be necessary; in order to safely conduct the public through. the"project area, Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions Must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit nuid/tir pole line shall be laid, constructed, i»ainlained and/or repaired so as to constitute a danger "or hazard of any kind to persons or vehicles_ 'ti ' i!such road. Any poles placed in the Right of Way for future instaliation.shall be placed at Ilia back of lic-Right of Way. Exceptions may be approved by the County Engineer.• C -Truk Control Plan I... A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open over night, requires specific nighttime traMe control measures pursuant to.thc TMUTCD; " .'..e�_'Ji if construction is within ten (10) feet ofthe routdway; or c. An-y .work perfanned in tlie.roi d right-of-wuy ,,_ . Val._3 90 2. Plan must be attached:to- the pe'npifand,kept '" atthe..job site any1ime, work is being performed.* 3. Plan must set forth the time of com'pletion'ror the job. D. De'Y1g#-.S1qiu1nt(,19 1. All o've'rhead installations shall conform to tlear'aiiee Department of transportation and'ihe pole be placed in the desigrinted area for p wer'spepiri as set fokh'ih tile' Texas Utilities Code, ed SeMon 181.045. 2. AF ' I I a b' ck§ide of the': Mg"lit of Way' to, ensure pp c installation (including lighting) shall be placed 'I the' a safety to ilie,ptiblic'.'Any.p* placed in violation of this requireiin.6hi will be required to he moved to the appropriate location at the compariy's expense. Exceptions mny be­approved,4y'tlle' Cotflity Engineer. 3. All underground installations shall (these are minimum depths— utility may place deeper): -a. be placed at dMinimum.depth of fbny-eight (48)'iAches below the too of tile pavement; b.' be at least thirly-�six (36)incltqs.bclow ditch flow line when installation is within -the area measured from iop'of bank to top of bank; - c. -beaIjeast. foity!-eight (48) inches below ditch now line if 1OW-pressure gas or petroleum lines, For high ,. pressuregas And petroleurt"i-lines; see High Pressure, Pipelines; requirements ]fisted below; d. not tie -cJ6ser'thAfi,ten (10 feet f1rom the edge of pavement. i6eo(ions may apply in rights ofway of less than 60'. 4. Water Lines: All water lines must be h minimum 36-inches Below the ditch flow!''line'and cased. Waterlines shall be cased if crossing under the roadway. S. Utilities in all new developments that have 60eet Orgrojet,of right of*ZY.Shaij b-e.ih§talled within designated locations based up6ji, the type or utility. The locations shall be as follows: (measured from back of right -of --way), Power -- 0-2 feet, nom itiaflly It Phone — 24 f6al, nom inally 3' Gas —4-6'reet, pornipally-V Cable — 64'fectt nominally 7' 6. 'Utilities with less'dia"n 60 feet rioit-of-way in all; new'denlopipicilts shall, install the utility in a similar manner as, referenced i,n,N,O. 3 nbdve,-howeVer, the County Engineeir or its designated representative will provide final Approval of each utility location. 7. The lenoi of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than, 400'if left open over night or unattended. 8. Crossings under a county road shall: be bored orjacked. ABSOLUTELY -NO -OPEN CUTS WITHIN COUNTY RQ,4D :PAVEMENT, I ie6bitingifth' i iiW&sp4 dd, bctWeen -Oipe-afid casing b. dssure grouted for thefu'll ldfigt i of t] e all pr be soil exceeds.one (1) iric"fi.13razos County ntitst be given 24 hours fioficp of pressure Af6bling operations haV6,aii inspector citi.,site to'bbs'e-'r-ye'l�ressti're'grbiiting c. TOOT Standard Spe6irlcdtidn ltern,476.stint! ,be borihijadkins, turtli0iii" d g an: 9. ''Pits Bore. a. 110 pits shall rqial'ain open, longer �2- , ... qdays,. .g Vol., ..... P 185 b. all pits shalt have proper traffic control tneAsures in place. See Traffic Conirol.Plan listed above. c. pits shall NOT be.located within tern(10) feet front the edge of pavement widiout prior approval from the Comity- Engineer or It is representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent dritinage problems; e, based upon sail conditions, the Count , Engineer or his representative may require shoring to protect .pavement integrity;, f. based upon soil conditions, the County Engineer or his representative may require pits be placed farther from ilia edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meat the following: a, location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. C. based upon soil priditions,'ilia County Engineer or his representative may require shoring to protect pavement integrity. d. All excess water -and mud shall be removed from the tiurch prior to backiilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed bast: and pavement materials shall be removed and restored to die satisfaction ofthe County Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of ilia road. In ilia event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacittg'the right-of-way to Cite condition it ivas prior to commencing construction. 12.Operation of construction and/or maintenance equipment on ilia traveled surface of any improved County road Will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber Lire variety. Appropriate traffic control shah be provided meeting TMUTCD requirements. 13. iti the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize Any section of the road (asphalt, cement, road base, etc), Company will be required to provide a peiforniance bond or letter of credit securing necessary repairs. Said bond amount will be deteiiiiined by the County Engineer. 14. The applicant shall submit a letter of "No objection" froin ilia Army Corps of Etigineers for all designated wetlands and environmentally sensitive lands. G Liirergenc�! work 1. In tilt; event Company. is required to. perfonu enirgeaey services, that requires ekcavation in a_Couiity Right of:`i�tiy, and unable ..to notify ilia County Egineer prior to conducting emergency repairs, Company sliall notify County Engineer within 24_hours of beginning construction/repairs.;This will all6w ilia Comity Engineer and Road & Bridge Office an opportunity to inspect the site,to ensure tine integrity of ilia County Right of Wiiy and traffic safety controls used. 9 --____ ±nYs.- -. ,...._..�.�. !a` k _._.. .. .�,,.�;,,.✓� _. - ,. ,.._.., t Y.u--,�._ s��, ...�.-...r ..,_..�i°v n -.. .- �r..,.v -. - - ...P,.� � •� �---�.;'K--" t _. R RCPRiff tO eViSlingfiCHWeS 1. --Maintenance andfor repair to 6xisiipg.cables, conduits, and/or pole lines which require disturbance of tile _j�&Ymed until / . I been I . soil,shall not be: til plans kickribing such innintehmiice mid &'ieWr have approved by fliieto'unty Eiigilieer or designated representative and a permit has beenoWilred. G. Relocallon of itfifilles: 1. Wliptl and if ific"County Engincer-deterhihics that it is necessaryfor the constr . liction, repair, I F, ihiprovement, alteration or r6location; ofall or, an*-,Ddition of said ,road; nny of Ali poles, wires' pipes, cables or other facilities and appurtenances authorized_ hereunder, -shall be removed from said road; or reset or relocated thereon, as required by the County Eng"knecri:within a reasonable time as determined by' tile County Engineer and Utility Company, acid "at the expense of the Utility Company. H. Higli Pressure Np;lines 1. Ali utility Permits for high prqs;svrp pipelines (genet -ally 60 PSI,or greater); whether pertaining to controlled access or non-controll 11c. . ed: "i aasSinstallations,. . shot . ild contain tile follow"ing additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maxiinuill -operation pressure of the pipeline, this information is to be supplied for both'tile currier pipp,atiO the Osirti. 3. Assurance must also be given,'thafthe insla- Ilaiidn material and design meet (lie minimuniTederal Snfely Standards for Liquid and,'Ga I s Pipe Lines, " Assu rance"'mu'si be provided on company . lettafliead and signed by an authorized repr6scntativ'e'oftile coinijany. 4. Tetroleum Pipelines: Depth, Type of Pipeline (below dc6niest ditch grade) SpeeW Requirements Endned Pipe Less than 1.01 'Must be covered with concrete pad at least 36"diep, Encased Pipe Greater than 101 No'concrete;pAd'required Non -.Cased Pipe Less than 10' Must be'cove'rtd with concrete pad at least 48"deep Non -Cased Pipe Greater than 10' No concrete pad required Thc:'Concrete ' ad shall be minimum of 3" thick indw''idth"A"all bepipeAlam . eter plus .1 . 8" P niinimum. 5. 'Under no circumstances will a pipeline aline be installed parallel to a County Road.giwithin the Ri it-of- WOy- Transmission lines bave-i-bdeli determined to be petroleum pipelines (which includes natitral gAs lines) and shall not be parall6l to a County.Road. 6. Natural Gas Distribution is'a line that serves the final customer. P TRAFFICCONTROL EPNRCENA REF F--497----] vol. pg. —8 m m TRAFFIC1 CONTROL' : =<;.i 0 PLAN 2 . . . . . . . . . . . AiXAD CM < TC2 ROADS: RABBIT LANE anrt ELL. PWA= as UK FC6ntier FMAD XOMMUNICA11ONS tOUM TCP (1-2b) ONE LANE TVM CONTROL VIATH FLAGGERS TC2 voi, - .190 - - pg. 18 9 1 noprasn tCW1K1 nnmtnauaaw wausmn TD 6KLWGIIC TMA/T)C o.o q V.Y W 6nmLt1 ' a 2 Otr RABBITLANEE XON now IMMUM.' E mmumacm sa 4 RJL1M'aOOA M I ONE LANE TWO-WAY' M"av°"nw:b CONTROL H YIELD SIGNS �v �'���"""" Uti't (LESS IFM 2MADT-SEE NOTE7) *n nona.roewe.sxg+.r Vol, 3 90 Pg. 190 LEGE.0 TRAFFIC CONTROL' _ PLAN � a.w.nms.. nw..;muvANs aus.ttmn. 'ws � i raa° �q TC4..ROADS: j RABBIT LANE .eaHvn.rnrra _ aanm urm ' wtccnarta. s p , ¢ n a+ arr i YY\ y •ce+aH?�.aamrm omr �� tWlttifSl:SeutfmaRteattvr. .. ,.' 1.i21p1HV rutRJ,lr.wnptlr,[TBiSHKfRO V,IIIYM I - 6€llffifl.iWTES .. . �' i(uRStA['4LiYR]W{'!WR/Art4Mk3Lt1AHC3 l•RrRf Ri 4+Sfli.r.�lMAaW SMRv+gaai,anGGtW 4Yb.fK 'F ' YM1ptMRM[wwla.RrOXM1�P'P3ttM 1MKTLtM791W40wCt1lllClNtMLQIIDMrM 66��lWK .hT4rJafWAOl4rruVAAMMf�hRJC[► ` `lm�[Ilw4d t* , , ��le ' a�aK+lriania+W,Cs�sec+ ' a,raaMrusw.anvawma,afrwmmcma -uxuaaai 8 COMMUNICATIONS _ - L WSITLN TCP(1-IA) yrrouwuaacansuaoa Mnueemm *zsw.wwu:rnc,w+rr eww.t.ni+wc7ao�f ma.aquuweAn...v..ocu sr�. a.a+,nvaowrmamwa,�a�,eenaauarx.,.a, ow.ce..mnnoaswrnAwlw.ra'csrea,.a.onuz BRAZOS,COUNTY - WORK SPACE NEAR SHOULDER 'r, aQA",'a!'•"`a""O1O'�'�"'+; +x`"'r°^ � . �s � : t°` TM"'�ra� mcu nef:c COtNE1tf10PUl ROtOC.e,n.sf�9uurearem.n,tu¢nwwaaapAac - xaai wa . �.oareiTaoarwsosw+va.wmsnn+Ha+¢ -c��+ ,. - .. .. 1,G4 ratan r2�' �u wow U-2. +urt c. a!» as Vol. Pg. 191 0 DEPARTMENT: Road and Bridge BRAZOS COUNTY BRYAN,TEXAS NUMBER: CC 2023 - Utility Permits - Frontier - Wilcox Lane and North Country Estates - Install fiber optic f DATE OF COURT MEETING: 2/14/2023 ITEM: Consider and take action on the Frontier utility permits to install fiber optic cables for internet service along Wilcox Lane and in North Country Estates subdivision. Sites are located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 02/0912023 FISCAL IMPACT. False BUDGETED: False DOLLAR AMOUNT: $0.00 SOURCE OF FUNDS: ATTACHMENTS: File Name bescri t� Type Utility Permits - Frontier - Wilcox Lane - Utility Permits - Frontier - Wilcox Lane - Install fiber optic for Backup Material Install fiber optic for Internet service.pdf intemet service Utilitv Permits - Frontier - North Counky Estates - Utility Permits - Frontier - North Country Estates - Install Backup Material Install_ fiber optic for intemet service.pdf fiber optic for intemet service I a-3 Duane Peters Date County Judge Vol,3 9f PCB. 11. 9 c 'Pro jectm530Q353=H1QQl'=1Nilcox Ln NOTIFICATION OF PROPOSED INISTALLATION AND/OR REPAIRS: - OF TELEPHONE .FACILITIES AND DESIGNATING : : .:::-:PLACEMENT OF -UTILITY IN -COUNTY RIGHI'g'_-OW WAY= : = _ TO: THE' -COUNTY ENGINEER.OI+ BRAZOS COUNTY, TEXAS :`Comes now ` Frontier `:::: - . [compariy name]; heeiriafter referred.to.as "Company" a Texas .. =_estate] Corporation, with authority to transact business in Texas; acing by and," through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay; :-;:construct, maintain, repair and/or operate a telephone facility under, over, across: and/or along certain :. :. "". County Roads as shown.on'drawings and diagrams�attached heretci.and said focation described -as' . :follows: The ro'ect will install fiber optic' cable along the right of tivay of Wilcox Lane as shown on P,;_J attached drawings and will maintain a minimum: of 36 inches below the bottom of the ditches. All lateral lines will be placed in Public Utility Easements (PUE);:where applicable. The location -and description of the proposed installation and appurtenances must be fully.shown on _ _ ;."detailed drawings attached: to this lvotif cation: - : The Company shall commence actual construction/work in good•fiith within 60.days from the -date of ..said permit anti shall complete said construction /work within -` 18Q -' :working days. (COMPANY :MUST FILL: iN). If sucli_;coristruction: snot begunay the 60th day? Compan}:will be required to deanocproviv,ne.. Company declares that prlor_to filing this"' pplication;_it has ascertained the location of all existing utilities, batii:aerial anduiilerground; aicl the film of this a licafion is rime facie evidence that the. :: = g.. Ap P. ro osed installation-will_riot conflict with any existing utility. :.Drp .' A -copy of this notice shall=be kept at the job site anytime work is being peiformed: . In the event of deviation from this notice; the Brazos County Erigiiieer's •Office o .its designated :. representative will.be -notified as soon as"" ticable:.: :— _-=Approval-of County -Engineer's Office-may-take-as=long-as=two-weeks-after'com' ' le'te-applic ation=is�- received. :.:: Failure to notify the County Engineer's Office within 24 hours of beginning canstruetion shall constitute:: - :... gtounds .for job shutdown. By signing below, I certify that i am authorized to represent the Company listed belo*, and that the Company agrees to theconditions/provisions included in. this notification. Frontier = : _.. _ Company Alame •-Destiny Willis By: . - - ^: •:. Signature:.: = . . ..: . - . - .. - - :.: : - - -... . Permitting PM Assistant 465 Princeton Dr = Address Conway, AR, 72034 Phone Number . 501-548-3321 = Email: dtviflis@squan.com - F-V—. == : fig: • : --.:; ::.. :- - �•_.. .. :s:- r-.., [...Q�:._...� : e._�n'�-k - -3�- _ ti-.i,-?- _ -`- .- r `.E`'�: `-<.. - �.x...+-•�—."z•�,- ��...._': : .ss '".:+�*�r;.-,..:_ _.:.:Sssg?s.---,s:-+: = -• .._c-�"'_.`3..'. z n. - «a �:.., .Iw✓a45�zz�;a-'vim. �J�1."2t a=.e+'«..a..`:..:'qv7?4,...1":'.x.":ti^;,}-.+.,+L`.i..!w zT �'i_.trn..«^.w?'��-..:,v.. .,,.:.. cK.k"`„ %f.v, s�twv u..t:'vow ,,,, J}A;..-"!�,'._ S: „�„.�.......x.""'-w"a. �, '...✓: ,.«,':iF ....%+�,3-; :. b". �-.1�1, L"`.^..`l�k...,. .tiK '+�:,...1w: J�.�:: ., E SLOCATION h MAP GPS;ENORM 758285°, 8S 34 300 :'X'f" y� xiy J l , at y Mgg �tttr w ff� �V, tiz ij W"N 1+"l x .. n `� C x � r i i 4! 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F10tri, ' _• —' — - EAisTWO FROfIFiDT UTOfItE9 -;j: , EDGE OFPAVEIlENT EOGEOF GRAVEL �m'•- ROADCMERUMS — — — — — — — •r-'� DIU OYERHPAD � �t DTU UNOEITGROtAW � ' � S WASER t 1 � T f STORLI ORADi � ". S I OAS 1 XWER RAILROAD' .. .--:..• p. MM'dq Pot . • ' .® a,hcTravDOA -.... E] irza+waim E m ma Q UX401 04=9 ® MAKER.: 1 . O ZU-MDNOIE ® PAD . �M ExAwm1WLE Q BTU PM . M.DOREPTT .• •Q PUTT DOi: .. ... 'd,VAttrom MR ® IMER • '19-9TdUtPVEtEi7VRE Q* IRMUOARER 0: WMARVTTAIAIOIE 0 VAULt ©G"LVAAER ®,fkClO'AlRE '' TRCE .1110 AERIAL SPAN P.M . :�' OTHER EAS:NEN:6� EA 1 .••p ::9" ��•: ,, ." .: FrontDom*. COMMUNICATIONS, " , 5M353 H10014Nfl.CQX U$ BRAZOS'COUNTY':' WYSSCI CDA q{7Am- . M GM-� ' • 5304iFi' t = ¢>rGce 101OTSS77 Sraon U, '• SAL tea W .0^;C. 1 m/ 1=4 OF R .. 4751 1 p, { .. o. ,.•... :V a. .. '. v. ."...'.. ., a .,, a ".. IS i• jn- „.,y,. :, .:_': . .... .... ...... ... ... '•.: y. c:.i-'C, 6*. .vx"' t . 4' t• •:� 5 �Y7.,} d �}. j Y 777 irK3 ♦ .. . . 'NOTE. r' iy . _ ,�.'. HioP65ECAilM1FG3E(a - F'7 1. fi••AOJACENTDUCT�iTOBEPIACEO}RRki ::' :..:.' --J :` aOm+Mor=u;anrPs a!DDRE:SPACSNGON.DiiA. NOSHOYVN :.:. - -.. PAYEa TDGEOF 47R WNUAUMOCPifI C"FCOVER UNDER • _' - - - - _ x•:r?:.f '=: .i •ROADWAYS IS 48*UINDAUMDEP1NOF: COYEAUNDERNATUtWLGnOUNO RMCFJMERUt1£ ---- =LK INCIUD=DRCNESIS,,W` ! . .ar.; ;,>__-• ..:...:..c. .:... :. .:: : . . - _:_ ..- . _ .. 134T'4©COUNT FIBER IN:725'OUCi • ; ./... ' ' ' . /' ,. ' ' ._.. , C _ a r.: ... .. . - _- - . .. ,-- - `. � �....._ .. ... .... .. .. ... .... •. .. - - - - ---.. .. '- •-- - _- `tiicwtbiE �: o nrovA - '::' k�' a' - .. :... •. _. _ _ _ Kt Z4atTWtfOl4' ..® PAD., . v .... .. .._.. r a s ..0 CFn O;'slow"Pcfnriwe' Q•TRAASIONYi(t• ti;j. . 74fa41(ti'eWHiD(E VR3T • Ee51GStL7E 1' ' ;5 x+iaaa� 1 jjjAERIAL' I 4" �• -. _ .. O �. j(j(j( {�� .:OiIEREASfAIEliSS� / S tom. . r .. . - ....... _ - M�T,�•�;::. ;'tea ,. .:. .. - - --' ������'=';:.:`'�-` r CDI9mUIdICAiIO - .�!'... _..:' � �,• � ' :._ ' - - - •yak:, . 53�1.1ail1N'i'iCOXl4i. :::,;� : �47c..• '' 53i�33 °=BRNZ �Ai53 Q :5 a, uccatr� ss �a ' 'D i • 4 y9 r - . $� . .tea ._ .. .... _:. ... �;.,--•-,.....y v " t '4" x,." - .:,r x . .,�. 1, x�•..+•eav "+ry: s 'e-.�„w jx.``� ^'r 7F"" ..� Y >,•-5*L i...- '�t.T, x �'�kt� i eta F'a Z ,gin„, 4 r: I.j•,.'. r i 1n, Frr. { `:k^ • • -.... .."..:. : ... .. ..... .....;:. RA2®S CO' � ROAD�!AI' SAIr�T'il'. AI�][D IBOAD.:. . . PRESERVATIO14 9'R'ANDARDS1FOR VNOCONDUCTED IN RI2EI�OS CtT[7NTl' RLGii3TS.®IrAy 4. GeiM dl Bpqu ren ends A..:. At1e4iiite drp age shad be htaintairied iu ditcltesat all tithes.:.; 2.. Peiii tfee wi1D iiscaicst mans ement rachces ( IiMP) (EPA.aiid TCEQ both .. ropide lists,of e�ain es ... g- P of BMPs) to hunii iize erosion and sedimentattan resulting front the praposea installation 3. The penuittee sltaii .take precautioiis_to avoid daninge, to property.. Al l County; Right of Wayaiid:proper shall, be.restored toats original condition; as rar`as:pradtical, to the opiri.ion oft . & County Engineer or M. appointed representative, d.:.The_constructionaiid maintenance of such unlit ` shall not interfere with tire:property or ri hfs oft► P1101, accu ant: 5.:"Permtttee shall riot.iiiflerfere with biker utilities located in tlie;ilght of way; In :the evert{darnages.occtir, " pernitttee will be liable to the Cotinty.or other utilities running thtouglt tits right ofway. y 6. County. Engineer shall deternune.whethcr or not p�eriaiittee s plaits shall iltcoitvenieitce the public, -if if is r "determined that inconvenience, to the public exists, alien the County Engineer wr)1 decide whether such ; :.... " ;prgJect tyill be allowed of if an:alternative exists so as not• to inconvenience the public.. 1l ..: _ } ' B.:.Srr el ► Re iiirerheirts 1. TrOper trafi is control measures i>iitst be put in:'placc prior to beginning work atici reritain in place dtiriitg tlie`dtiration'of tlfe job. All traffc'conYral measures must follaw:.4}ye Texas Manual of Unifonti 1'raf> c co, n-1 ;1 Devices (TMUTCD): See "TraMc Contt`ol Regttireineiats; belo►v. 2. During, coitstntction, all safety regulations of tits Teas Depat htient of Transportation shall be observed to �a � , _ 3 Permttteeinust toile such precautions and nteasures,.u}cludi}tg plaetng arid; ilisplayiiig safety devices; as 1x ". r { i»iiybe"riecessa to order"to safely conduct the pu, is tliroiigh tlie'project;area."Company shall provide t flaginen; signs, signals or.devices'nacessary to proVt vide complete safety to the public 4... Ads liars provision i4tust be made Eo cause tninimuin'inconveniences to traffic and ad'acertt `roe 9 P . J . P.: P., �Y.. ... .:....... owners. . �. :..:.> ;.<::;:: • ... 5. Na'cable "canduit'aiid/or ' o1e Line sltal! be 1pid,:'caii$trueted; itiaititahi d.and/or �'chired so ,as to eonstttute'e"dAnger;or hazard ofeaty:kind to persons or.velheles.tising such toad. Any poles place d:III the Right oF�'Vay.for 9ttture mstallahon shall be`piaced at the buck of the Right of Way Exceptions may be :. approved by ills County Euginecs..:: , ' :::. ....::..-. G: TM; rc Carrlroll'lart . ..:..:: >''::;:` ":•. ',' ' .`�- " 'ir;,,°;;:-,;,< f: AtriiCfic cor►trol 1,an, tirsutint to. tire., l MUTCD or Engineered raffle Control Plan it) li'e "°iovided tar; a Cillowing P" P. .....:... . a: `:.Airy consttt>cttort (t.e:.pit eXcaVatron, hole),left open over i igh �reyuire" specific nigltttiiiie.tratiic :' i';coitiipl measures ptirstiant to the TMUTCD; ». �� -' .. .�.. ..�. J..�...'»-HMS..._.-�..-_•^ate^.x ` hicv;: b. lfconsUucti n is within ten (0) feet of.tlte•roadway;.or• ' .. ii Any work perfot�ited in the road right -of way :.:.' :.. " �-�' 9r H i fir ,��,11' +• +�`r E . . .« '•' 7T, -.. '; 'kh ,ubfi•Ww _. r F:'•. .. 4ri.i,:}y.r.t r efx`,'1. iz €.�_ :t-. ,a.=..t°: v^'3'?J _ a -a . 4^�,x4ti >tr...__- kT.,-• -_. <. .. #? �,Y.. ;in e.h r .i....._....z_ .. _ ., ..aa ,. b` :! A' -pits shall taave proper traffc.controi'menstires in plaee;:See Traffic Coiitiol Plan listed above d c, ;.pits sliall NOT be;Ideated wttliin ten L0 feetrfibm the ed a of aveinen¢ without rior,a royal :. Trom the County.Enginceror leis representative; d.. ivlien pits are'to rearinba open for more than S.hours, dtie diligence will be used in protecting the spoil .. i -- :. pile-fdo preven ai a ge pioblerris; - ::... .. e. base tie onsoil coq itaoais; tlae C, Elt ineeror his ie resentative'iria re "uirc"slrorit " to - rotect; .;; , - P !; !3 Y q P. f ' based iapoitsuil conditions; tlic County Engineer or his'iepresettiatave may reytiire pits be -placed turtherfrom. the edge of raAii Io.•:A6- insiaUation vatliin ten (IQ) feet ofedge:of:Ii6ement shall.meet the following: a., lacationaiiust be.approved_by" he,Cougtiy' : igineer or"has represeniative :: `:.' ': b backl;lled with cement stabhiied materiel, upon soli cohditions,ahe.Coianty Eatgitieeror his repr€sentative may requirie shorisig to protect -4.... .5:.: avement integrity. - 'r " , p. l excess water and inud siaall be remoyea front the ticncli prior to backf ltiiig; Any backfilf placed during a rainy period or aE;uther tilnes `where excess watea dan hot be prevented -frown ' ntering the �,.> trench will be coitsidered.TEMPQRARY and .shall be replaced' With PERMANENT ceinent : '- stabillzed material as soon as`weaiher perniats, e SAII d►sturbed base andpaveinent ikieraals shall be removed and restored to tliesatasfxctsori of the ,1,` Count Engineer or has re resenlatives ' f. Noaide or IAto al tam in to fill voids tindei tlie•base:aiid' avement materials as allowed l l:: Ctim "an-• .mast bb careful to hot •eo"• ardize ,the`slo'•e onintegri"`ofthe iliou1del• ofthe;road.'ii the event Coinpony dpingges the slope, shoulder or any oY4ier,portion of thb'right=of:ivay Company wtll be: i . re5pgnsible for repaaruig the damage and repiacipig Elie right of way.to the condition it was prior to H commencing coinU `hen. ...,.. i w; 12. OP ,eratiOn orp,6h irUCtion rind/Ormaintenance equipment on the.trBVCled surface"of ally iliiprdy6d Codnty.-,;;r,'', rowel ►viti not be'Peliitatted, exceut:in an iaistancevltereby the layaaig; construction, maintenance and/or. " _ •• " :repeat of cables; coaidialts nod r pole- lines cannot;be taccoin lisped b ail oflieii.'mathod and ati' This event m� - Pbyany fil[subh equipment shrill be of the, rabber'tnc variety.'Appropriate fr'affie control shall. be provided . . meeintg TNIUTCD: requirements ,.., 13 Itt;the event seed construction: an�i/di� mainteii ince:an or re lilt ie wires Com an to reanave, cut or p q Y jeopaidize any section df the roan (asphiilt, ceaneiil goad base; cic), Company yl..be required to:o`rovide a1 4 a e�i'olnaance lioiid or letter ofcredat'seourin necessar "ae" airs . :Pei :.........., g ...." Y-:' .p. ' Said bond amount will be determined °xf r s, by;gle•County:Engineer. 14: Tile a}tplicant shall saabiaiit a ietier of "No Abjection". from the A' ' i Corps o. 4 ngincjers for designatealiwetlands and enviroaiiiisiitailly sensitive lands. r, 1 Ii1`the event Cannaiay is regi lred -per emergency services; diet requires excai'vation in'i' County Riglet of Way; And Wdfibk to notify trio CountyTrigmeeaprior to conducting emergency repa iS,.:Company y E aleitll iiotify,Co>inty Eaagineea ivitl>an 24;how°s.of beginning;coristau�uoai/r"epairs, ThiswiU allow the ., Coioa�ty Eiigincer and Road &Bridge Officean opportunity to inspect the site to ensure the iliiggrity of the r County Right of WAY Hied h a Me safety cohtrois ilsed. 3. - J , - n t 4- •t v d x *'dP rz- t-£ t rzs', - i>: x _-� s'a �` ��§F�? s-'� ::' ::'-� s � - ie::a�sr ,r '� - t�-"". _" #�33 �� & .t ?z .�,-=. -,s-F '.y"",—, - "s.- "�.•;,„-�'r�""y` T�,',�",-s '-'. - �: •.,... 7� ay d 4��.,.=.....:.... 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I I - B]U a S * a .J& 0-1 P - 0 1 p --- , u% - . l l sa p .1*0 )tq paAwddi6aqamp"l iied�oj.to/pue-aoueti4itt.vitt ildns iq!qpmp:sqqIdplu-_ poup . c -qJ_jo *3tmq­' w nbil "IN, '- scull N9dY91PUBlijt­tWoa� solquiitpma ol-me q ; .... -., - '. _! _.."-: ..':. __... - It-, : .�-- PT EXIE Sup '� / •- am+o . TP A Fl. CONTROL PLAN 4 MIMS- smomm q cvd"p END A FEET !U;- HAD WORK LUX"" EVVWAkCcL rt C-04LIM "t-TW TC2 ROAM tin y . .. .. .... .. 9- lk CE anzw 2Z fm7ARM im F I Munn- . . . . . . . . . . LANE TWO-WAY 2"Nom can CIREL-4 CRT_ fc ro n3, w w 30 to w nr sv I.. CV 03 ISO tv lw fF z! o UN; ATIONi� aY fir' 1T 53M353 HIM WILCOX LIVF= BRAZOS COI 2v.Y• =i._x� -'; .^`°•'. ss c x. +^^�S� ��•s.. iii-`Ki�:'ri�'�:i.-*-• �'-°3�£a4 - _ .x 'ice' r-.. Wit_-�",_+n3 ui�i ;7.a.:- g_ =ti: ;>_-vY^__.-.- _ . r •, i _ =Project#530035'= Old 1�I nfry Es' .� F114hZ= . ort ou gates " - ::NOTMCATION OF .PROPOSED INSTALLWTION ANDIOR REPAIRS OF TELEPHO FACII I'�i'IE� �_������tA�'�T� -PLACEMENT OF ;VULITY::COSY_ WGHT:WAY:: : '�O: THE-COUNTY.-ENGINEER:OF-B �� CO:U ' '' �'� S Coines nov�r;:::' _ Frbnher= :::.:; : ;-:. - (cmn..,.ftoaas :. :. "Company'.'. a _:.Texas`= [state] Corporation; with-atithorify to_traiisact Eiusiness iii Teas; actin b aiid- - ---. = : throii h fs?diii antlionzed representative; and hereby.notifie� tdie County- ..n ineer of-its.intedt today, - y coasfibi ; Maintain re -aii:dbd/or:o ei,af a a-tele • hor e:facili uarler:; over across and/or aloe certain,- ........ ,. , County: RgadS,as shown on drawings and diagrairis; attached hereto -and said.location described as : follows...::. . _ .. The ' o'ect'will install fiber o b tic°cable,crossiri -s in Nortl�'Co int- Estates_as shown Qri:attaclied: .-- ;. :draivmgs and wUl mainfain a-minimutii of 36- inches below::the Vbttom-ofthe ditche....: ►11 lateral __Iines:ivili_1?e place:in Public:Utility:'Easocnents (PUE); cable::" The:Iocatioii and:descripfi©nof-the_ ro Deed iristallatiori and a uitenattces iiiisi iie.full''.'sho--vri oa -.-:- >. detailed dra iriri s attached to this Notificatibn, ..-!::The Cot mpaiiy, shall:cominerice.actual construction/work: in_good:,,aith.withiii'60:days froriialie'date of �::' :said permit. and shall eom letesaid :construction /«ork-withtn .-•180 •. . worlGin , clays. COivfPANY _1vIUST FILL; If such'construciiari:is-:not-lie an � " ;the 6Qth` da = Com ari ":;wilt lie ie wired to g....Y Y� P ".-Y .. _q....... :proyi ......new notice::: _ Cvrra :an decIares that- nor_.to'filin rHis a licatiori; it'has:ascertained the location.of alI eYistiii .. `. utilities;:botit :aerial an d:iiriiigrgidund and.The, filing`ofahis.appIieatioii:is. rirria.facie evidence thattlie .::: -Proposed installation'vrih.not conflict-with•any existing utility.::- :•:::: ;--: _ - - _ -- :A=copy:of tlii$_�dtice. shatl.be kept atalie job:site:ariyaiirie work:is:leingperfoiiried..:: °:=== °:: _ : ...... the even _o€;iieviatibn f mm thisnotice; ahe Brazos:County..Enguieer's Office.or:its deli ` ated.:-. - =` :- ::-re reserifativ..ewill'be:rioiified ass©on`as: "racttcabie - :=-:': .:----:::-: P. .......... .. .. A roval_of Coiint _En mee - -- : Y g_.::_ : rs Qffice:'iriay:.tahe as�long as two u►eeks after. -complete -application -is- �. PP:.. • - • .:•:.:received..:°°�°:��° :>.-:::. -. .-- : - ; .. :.... . . ...:. - - - <"'•---:'.'::m ::_"-.': .�- - _. Jam. a - - - . y ''��'.�,WF_�:i. ;�;.-`rs._. �"3 Y,'�,.. ..-.:}.s-:fi�..i, s'�i� ...�s`,w _ «J. .--Y�.`3 .;tiuc:. ...5~X.� w-.;TS? .,y x., _.,r i- a��.aa:�`5Q' r�.?woS`.. a:,v. -f. M1•r "'dsy'.��` ). - S �f,4. �, xa,= Lc`�k-,t�s- '�"x �.�r�-'i,.. "��. _- ��of,�„vi+v ,- f'� ,�,��,.�.;;.- x z �y€a �, �- '.�?5'��,�'�„,s�.� �� '�' .. .. _ .. ,__ . .__._..__ .� zwcr _. .- SITE -LO CATION' MAP, 41- fql.1 A n CPS; START i3,90_,-758582°j roh 'tier- ,,KCOHMUHICATIONS` ., i- c - ,5 _ y iL - S + . . y`. ..... ... v - -9 _ rontler . . - .. .. °• '''Sat}ff353H1{N31ti0RiHCQ1lN1YE$iA'iES-_' �. - "60&6S COUNTY :.. tca , mocxi so x t oc t W w L `NOTE --�... ��.... ., _ - .. .. _ '-:'Q,., f' • ADJACENTWCTSTOCEPACEDWMIIN 3' � 4•BORE SPACING ONORAWWNOSHOWN _ _ — 100 FORCLARITY 7G'12SWCT MINIMUM 0W- M OF COVER UNDER ROADWAYS IS 4W MR41MLLM DEPTH 0F ' • • • , :... :. 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AERIALSPAN PJ1E OTHFJt [J15E146iTS • Frontier . COMMUNICATIONG- •• ' 5300353 HIM. NORTH COUNTY ESTATES BRAZOS COUNTY- Itr�A NRN.�d COMER tJrOAV/�III! wwart wt sui - n w tomrmTT r•gca "� AAE P do 1@iF.L2 Pa 7m 4 aP E :- , - , U xQ .. . ..... .. , .Y i MOM- - - • ' -. _ _ YROP'USEO BIQi® i ADJANTDOC75 TOOE PIACEDW1I .tiB7 .- - .. .. •kr" tT _ _ _ fI9EW /'�'`' '4•CEBORE-SPAClN60NDRAWMSHOWN,---- ,ti.. °.•"t\. - •- _ . r.�;: L .. ' . ... .. .. .. ... - ., , sc•;7""' • - _ .. c5:�.. iWOfR9NiSFR UIi11RGS... .. OGi ziv 6l•MMUMDEF7FIOF.COVERU}!p .:':. - - - .'--.•�..:- - _. . . ROAOWAYSIS4WM=MUMOEPf•HOF .. - >n.•. - , _ ur • {: any rs \ tTicEOFPAvtuDrt.: • COYERUNOERttAT11RAlGRODUD MMUDINGDO'CF1ESIS16` - - " ? - : - ' }, $896. Lar,Eot'PrPAvvfi 10 �1�� smE ..Test 1. x, R L_J f Y, it SYCRUCR MI i„ SENER 4890 OAS ... .. . _ {{ .. ._ ... .. � _ •• _ ._'h^_ - ... - ' _ Ell, -OflrU,PatE. jLwcr4mo=O {7t]a'JE Q Q2sTxuO!alL' PAD ' a � - �;.�-`•�;I:: .• � .. .. .. .. Q WW�OIi ' (]i Hill PED - .° •' , �j/ c'SCaiEPli - ='_ ;: i}.wuoac,.. z T ttP .. ` 4 48713 1 FIBER MST R1135' DUCT .: - - •- .' ( 1 .. :•,4is'_ / .. / �:E1EIWl MAIM= O•T� /pggi 1 i C R r G R 3 T� z Q jj _ :♦ 4,r`' r �/ �t-:•Q oTx>•►teutrrtex7g . 4872 1 FIBER M IN 1.25_ .. .:. .. - ... • WCA a. , _ ... /•�_. - .;; .. _ . , za rasoucT - -.-'- - - ..._ - - .,,. � .. >_''::::". � : 53fiD353Ni00iN0AiNCA714 z . 08'1 RBERMST►N1.i5'DUCT \ - '. • � - _ �� n¢� , I ItYOgaA Y• p ; a •co t to na e� n. :. :.. NOTE .. .. ... .. ADIACE!!(D1iCfSTOBEPIACEAIYfiN�t - .' - . rOORE.SPACINGONMWINGsNoW►i - ... FORCLARRY 1dlN1 mADEPMOPCOVER Ut}DER _ ROADWAYS IS4frRNVAUMDEPTHOF _ - COVER IMERNMURAL GROUND • - (NCLUDNsDlrCHESt57S - 4899 -Q ' SD!!C7 4883 JIM I - -... :, ':� = .•/- NrFIBER .AND iFtarR• . 65i 28t)CD u 2W205 COM FIBER AND 2 FIBER f`!UST IN 1.2y DUCT 4871 i 4080 �• Y 2E$CORA1TE78ERtNf1SDUCT, 4672 LEGEND 2Yia PrcaPo�-novweartaEwmxr ' PAOPaGEOAGAt12.Fttl£it — — — — — W$IfxaiRv�}jFi3i1{ui1® y ' EWEOFPAVOUM u.r EDGE OF GPAVW' m. ROROCLMaux.- WE9vAUiS ' amovEp orUOtIDERGAOiALD StORM RtA?I GAS AA1R61{O �'FsitaA f,OP.E ; OS}dpptS '•'- � o t.bASAFpt . � aDCt,DLSnZ ' 0 +nm+u>,nmie Mir 0 ?vxwprmE.. ® pun amp- VatrEA,trOrWR ' {� TQAfA - CS srowtvroeteartwE ©iA/1ASiaRttiA • Q :�waAr ❑Y aMit COR i 'AERIAL SAAN :.. P•U,E- - O e ; 0 6rf1ER fASEHEML L �p�•�• �{ p�pr • - '•Cf]MMtIN{CATIDHS'• ' 5=53 HIfetNORTH COUNTY ESTATES BRAZOS COUNTY SJ i53 cax" awuLxs Datac ta+ts Ms>ti7UA pa art av tpvtvn tames to¢ too riiOra?em 7G a -ac is ADJACENTDIICTSTOBEVUMWW7iHCJ:. ^'j .. . -" 4•BORI~SPACRJOON DRAVONO SHOriTJ • ° MOEM NI DFPfNUf COVER tMOER - - . --•r .. - - .. .. ._. ..: - ROADYYAYSISAIWMUIMIAIDEM OF COVERUNDER NATURALGROUNA - W.;`•.. ; INCLUDING WCHES IS W. - - - _ ice----3SI—�e�-46•� - • Kr r r m _r _ T»r i 12V DU OT �y,ti 3526 r �L 1-96'9'i' T1 j '-LEGEND EftoPosEBBtmrEnt7ecwoucr _ - PROPO=AEfWLnM . _ —.— .77 [A.STWORt�JicFRIJtrSt(tFS _' _ " G iriGNf-0l.WAlttrJE f - r-- tLOEOPPAVORM" . EOGEO�FORAPCIi �--�. - - ssJEwutsv^ —t. sw cw BTU OUEIWEAD;�. ` _ . BTUlz O-Raamm- . 1Y4t�ER a 's srowrxwJ � . scwm q RA'LROAB '- - �1 E1aa1N1OlE Q r►ar+Enror ®.ra�ea+eax D ir=4wmmr, - ® UOfr - - 7tX1NMW10{d . AAAAMR . Q zss-Iw�otwiE . ®PAn • _ 's CY.QCIGERa ' 67'vatiantpaucr TOMA t - tR:sToforernEr.AtwrE QQ rnncraBaa-•-• 1 - Sa firlrJAlfutaiOlE V❑ VAM-1 ' sRRM. tsEE toms AE_RIALSPAN Pit- 0 EAJENm- [IONS: 530 M MORNOHTH COUNTY ESTATES ; - BRAZOS COUNTYou c� �300)53 w'� caauc,Ea wraa aft¢ toeamJ sins sA<tta ru�xtr•- e � a t• _:,: J. + .�' 1 LEGEND 1y' NOTE: I {{ .. .'PROPOSEODl1RIFA FIBER+DU 'ADJACENT000TSTOBEPLACEDYnTHIN e,;: ��: PRPO --- -- .. • . ....}' ,.t. ?�:'••:n �. ' ---'- �."� grc_ PROPOLFAAERIIy FRIEtI •• 1 { BORE. SPACINGONORA"NOSHOWN, :. :i r'.•.•. .9 .�' i...... ; '.. J, a ••.21C2 FIBER 125'OUCT% +,_e�• e � , .'..4.^ FOR CLARITY ...' : 3.&. Gf•,- ._ _ •...x:%'•°tla. 4f ..,;.,;' E1U9TWD FRtlf7I1ER11IGlilE9C .. _ T _ .. '.:. �..5 ", .. ,' '+.:.' : �. _ ?,1•. .RICHT-OF,WAYIME:.. •AtiNIMUMDEPTHOFCOVERUNDEN ".'.,.I - x;,t ..ZI �»':- ROABYMAYSIS48'MtmumbEPiRGF .. _ ...,. ... r.� 1 - r EHT �• 1 : COVER UNDER NATURAL GROUND "1" ' i� i. j,.:$ A . .. FncEaFraAvn j', i 1 INCLUDING DRCHEs 1576' .. _100• A - — — ------r--�B' �1-• QUERO RDAnuNFERIwE�•- 1ff—err—•-4P a �.. .' ..1 '1' �R "' 54XWAALXS.• —�'_'r'�"_ .. •.1 • :i .., . .. .. � Gust ,f ,.:�«� T ,. OV�utEAP,•'4 Eli r .{}I .. • �'' .. a .;:,,,,•.,., IM1NTER 0 I ��': 6 B56 aTOiWORAU( �. � • 4xt t` ,,",i? oli •. i�t�, li 1'11-f li 1'11 11 i 111111 1 4833 - � /2QlIER'POt :'® JlwGitmv BOi = �i r - lul "Nl .:�; : Q 1T71W.Iwi'OROLE' wff - .! . - - ,. .•'- . i. � r�� a ]ZJ+VIIRIIOLE 4�; WR4R • 1 i .. Q 717�8+r011Q1E . ®'PM t 1 rr7! EA+w4aalt otoPEn. ` Y 7 E O 3: _ _ .: .IRO103f0 p. S,. r ..- . ,:�-•� �. Y.w' -. .. .. .. ®ls MO .:.:; �� py.'s)Mid10pAR..�� ., , ' 3� A. 4811 J•q:' Q, - //` 4834 Y41G1 MI4V �i, �1 UmtR 9 *. , 'fi, %: • �Q -O's1URu P,PE+Emme p 1MRvd+uFR .. � ,'i,,. .. .. • �.' ... . 15ff 125, DUCT ,`Q' a,. .. ' ' 0 ..!yUVARf Wm-oLp iN... G usvulxin•- ®.uraosule..' '.� - 0 ... ,z�,.`.t,..,, MST...1� OUCTERAN y,RiN,:::'. 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S. ....... ........ ... ..... .............. ..... .. K .... . .... . .. . . . . . . . . ... NOTE ... ... ...... .... .. ...... .... ....... ...... . .. .. ... .. .... .. ... .. .... .. ...... ..... .... .. . .... . ..... .......LEGEND . ... . ...... PAOF tsoim* m,,rm,* w", =:, T* V% eP 8F PL -OWIT"IN . .. .... ENT 0 1. 1 M BORE SPAQIRP CN.DPAWIRr..SHOWN'- . ..... ......... ... ... . . . .... FORCLARRY. . . . ........ . . ..... ...... . MINIMUM GEPIKOF COVER UNDER ...... ROADWAYS is 4ir haumm aFrH OF R NATU016 . qNDETCIIESR&35*.:UND.. ....... ....... ..... . . . .... .... INGDfIS . ... ....... EbOE OF PA 77: .... ....... .... ........ . .......... . ... Wti .... . .. ... . .............. . . ....... .... 3AWTART UAMR . . .. ....... ......... . .... . ... ... AIEFUW-ZPA?J: Pup 1 rlfcouM ESTATES ... . . ... . ... ... H...... . .... ... .7 "2E g PRoPc=AMlALv*E;t :j EXISTam"Mmurant-M... �MGF PA I 93F U)MOF Roactmewe 'A ...... 'AWACENTOUCIZ70BEPLACEDWITHIM-:. W 5ifEFf 1 -_ . - :4'BOMSPACMONDRAYMGSItO= :FORCL4pjw .... .. . ... ... .. ..... COVERUNDER CAS .RaAuwAvSts4vmwmmvEFntOF COVER UNDERNATURAL GROUND -INCLUDING INCHES IS39'- Aftwn: . !!AXE; . ... . ....... .. . U099- 2xz4ojmgm PAd ME 'TIP . $MtM PIPETENTURE TURFCRMR • . .... . .. ... I. PAP '77 M Pr to RTH COUNN; ESY4'TES 51 Bf?fi_70S COUMY" I mmvam ca", 24= WW_ F= Qio 4,4 Ii'k • .. 5 .. , 'S.1'4 zd eJ •` li , r zi yy� A.d S )r , 11. % I, •'•" r' X. r'ifo• p PROPorou`eptieowoucr _ _ ...� `% ',` , 70'--�[�——+--Ac'.;�—ter+,•--9q'--1 .�YO`1FIOERMuT•Iti1.45`UUCT o`• — �jJ��`PItd'C..FAMJVAI.PIDCq, •, N �i" ;: CeSr�ovrlameaUTaa1� MIT 11a , �... ',at r �a'"P�, .. .•mow ''uim r�.. COGH EV''PAVCMLNT, •,� '.� �• . woe GRAVEL' P F gig g A - .. '�. P' �� !�� '�' h''r. �iR OVE, •i1Ni'XJ' �.' .. L �.T-•mil : . • ',.ri'• .'NO E._:. ....: •.. ...` 9",('' ' N',� , A ,t<'....- DlACENTpUCTII.TODEPMCEpYri7NiN ,[ .... .. ... r ... .... '�. • 4535 . o- �, a< 8p O NtIN t .., - ACINO N pRA O Sf - .: awN455t; , MINIMUM DEMO OF COVER UNDER' t•' "� % ti4s _.moo .4 ROADWAY41S40•MINIMUMDMIAOF 'ca.%^.c` ''J;i+='� OEWER ( u�-.����o t ,• 'r COVER ,1e•d,r, .. UaNyDERN47URALORCND, INCIUOIN6DITCHES 1530' "E. AO H I' • '• og,.;ti ,• ' f;H-Fi=H+I'H-FHd-1vvm-r �r Y - g F�i rt' 1 h. E /lptl; �s o to ]'1 s D rv'^n' RA'sG7 OOz i `��'v '^�,�' [w .lrilouwldloi¢:: • �.uG[r • uh.!!!, .liii i%� " ... .. ... `�'�YHy"- •��.. .... '.' In �xtal.[no1/01C PAp .. •. 9 t f: 1 ,1 •: M Ez'Iw,clFoiE O (' A911 q, Pta%.. r r p. : , • • 4 �r : fr /' 53A 3. F, O G7 r?� g F. i. �0' ra E • d �`�' G 'CrA - •ni° . bR4 i n • .. .. .� ,v�.. ... wAnhln Fun, ronsn riamf ds s. 1 , 1'IP ,�tun u ..+y,,, 1"' � .. �r,H � . • .. .. , ,Q tLrJ,m,IrrgnuEN..r� %;uraragrwwlrote b Vnatr. r( ®as[w,rzrt, Q:y cxuowna.. Y+ o mt,r„+ ;;;/�. 265'1.25'DUCr. COILS ,AEt1W.EPNt . •u';{ t UH, �♦ ,�k. ® ) sF�'`4" ' 'n // . ' .. '• .... 0 O," +Gti { ( ar 1' , ^T •S. ••i �k i6 a. t A if .c • i� COMMONICATIONS g t -'S300353 Y' •,1. H10D1 NO C : OUN7Y ES A • CH dx 6pAZc y� '' laaeun 530J3i3ICAL am. ;rl''',,. .. .. :. .. 1'to ,. 0; I� • t4t68r.Y ca firi 76 OF, 9 �i; ::BRAZOS COUNTY ROADWAY SAFETY'AND ROAD. PRESERVATIOi' StANIDAR3D FOR .bVl?YOC CONDUCTED IN . RAZOS:COIJNTi/ RIGHT S OF:VV-AY �:•.;.: .'.' . A.: Gegter(il Rerjtiireiiaeti : . Ad.egtiate drainabe.shall be maintained in.ditches.ai-all 2:: Periiii�tee ►vill.itsc hest maiiagctiicnt ptxctices: ("81VfP") (EPA iind'TCEQ biitli:prtivide lists..of cxiimptes. .: of }3.MPs) to tnininiize erosion and sedimentation resulting.froin the proposed installation. 3.. Ttie. }iennittee sliiill take piecaittiotts to avoid daitingc to propclty, All. County Right'of Wtly-und property.: shalt be restored to:its original condition, as far"as'practical'. in the opinion of the Comity Engineer or appointed representative• '4. The.con§truction and maintenance of such -utility shall not ite.ferwrior'ipstp occUpal Perl'nitte'e shall,tiotinierfere with oilier ittilities•located h tlie'riSlitof way. lt�;the event datniiges occur, _. perniitiee'will be7iable to the Coiuity or otherfit IM6§ rtuitiin tlitoudh the'ri hi ofma 6. _ Count En : incer shall detet•tnine'whether or h6t grinittee's lai 5„shall incoiiveiiience the ubltc If it is determined that inconvenience to the public exist . tht:n the County Enghieei• will .decide'whether such - p j ... ro will. be alloived or if an altcrhative exis'fs so its not to inconvenience ilie"public. eat . I. Proper traffic control measures mast be put in place:prior to beginning work.attd reaiain'in pltice ifuring the'd'ration oftiie job. All traffic control meastires'must follory the Tcxas Manual'of Unifonii'1'taffc .: CO nft6l.Devices_(TMUTCD)• See Traffic Control Require'inenfs below• 2... DWmg constniction;:all safety regulations of the Texas DepArtnieni'of Transportaiioii shall tie. observed: 3. Permitfee must:take such pieeautions.'and meastites,-including lilzieiitg aitd displiiying safety iievices; as ' :.: :... :. = . maybe neges'saryin.order to safely canducf tQity }iiiblic through clte projectarea; Company.'shall provide - flagi icti si tis si nals or devices necessary to rovtde corn leLe stife to the ublic.; S . S.. D' . P... p... �' p..::. . 4..Aaegitate proyisions:nutst bemade to.cAuse miniruitip inconveniences to traffic atid:id'acent ro err . - owners.,., 0- 'Al"" ce, coiidiiit.eitd%r pole:line.shitll be 1uid,'cosistructed, main ained and/or repaired so$i;'to . . . .. . constitute a dnn er ar hazard of aii kind to • persons or vehicle'llisin sucli ioa i. An oles • laced.iii the ::...... g..;.... Y .. p ...... g: p P Right of Way For fiiiure installation shall be pltreed of the bAck,of the Right of W" ..Esceptions;mid" y be .upprovi;d by the County Engineer;:::: : C: -Trra rc.Cotttro! Plrat3 : :. -L.A kaffi: control plait, pursuant to the'FMUTCD.or Engineered TraffiaCoiitrol Plnirinust.be piovided tar::.::.:" foltoiviti excavation; hole) left open ovei ,nQgltt, tegi1ires specific itigliriinSe traffic. .•control, nteaWres'pursuant.to the TMUTCD;': .:.._ ... _ u v. ,afconsnuction �s NY' ten (1:Q) feet ofthe roadway; or :. c..:.:':Any.work'perfonuM :in the road i iglivof catty;vl �. 2. • Plan must be attachbd to the permit and kept *at 'thd job. site any time %york is.being performed. 3, ,"Plan" must set fordi'the time of completion'for tl'! ': b. D.". DNslgb Srasrlarrls- .l Ah• overhead -installations shall conform to clearance standards of the Texas Department of TriiMpoitation a d the pole -be placed in the deopgted area for, power specified.iis set Forth h "tile Tex6s ailitfes Code; :Sectloli 181.045.:::'' . 2. ' All pole installation (including lighting) shall be:ptaced at the backside of th6l1ight of Way to ensure safety to the publicAny pole placed in violation of this'requirettienovill be required to, be moved to the appropriate location ai the company's expense: Exce)tti6ns may, be approved by t1te,County)✓ngineer. :':3. All'tinderground'installitioas'shiill:(tiieso•are ininiriidm` depths-aitillty may piiiee deeper),'• a'. 66 placed of a minimum deptli 6t forty-eight -(48) inches beta:"t the top of tite pavement; b.%.be.at least thirty-six (36) inclics below ditch tloiv line when installation is.within'the area measured from top of bank to top of bank; c•': be at least fort ei 1tt (48) inches below ditch;floiv line if liijy,' resstire as or etroleum liites..t+or high ;..- Y- . $.. p... g. h g ° jiressure gas •and'petroleum lilies, see Higlfl`t6•ssurc Pipeline regttiremerifs listed below; d; not be'eloseiih' in ten (10) feet from the edge;"iif pavement, E 'ceptions may apply.ia t7ght's of Ayay of 'less that) 60'. A. 'Water Lines; All'water litics miist be n minimum 3ti> inches bel�w;tfie ditch flow line and eased.:: et :. . .,;.Wat lines"sliallbe cased ifcrassinguadcrtlie.roadway-'.:,'; •S. Utiiitii:s in all new'developnimits that have 60 feet or greater of right of way shall bo installed'tvithin :. dtjsignated locations"based uponthe,type of utility. The locations steal! be as folJdwsc (measured from back of right-of-%vay • iilly Power,-ll;2•feet, nomin • ` Phone 2. 4 feet, noni itiilly 3' Gas —.4=G Fcet, nominally S' Cable — 6-8 feet, nominally 7' G. U,lilities with Ie+ss,tlari b0•feet,right=af-way iri afl iiew dcvelopiiieiits shall iitstaJl.11te.utili'' ina-similar.— " � i idnncr as referenced in No: 3 above; however, the"County'Engineer o'r its drsignatei! repiescittativewlll' vi prode final approvill of each utiliry'location. ,. 7. The length of any trench io.bc opened in ndvanco-61'the pipe; .cgndiiit or duets,tnay not be longer than :., :4 p , ,00','.if 1et� o eti over ntgl:t or.uil�ttended 8. `•Crossings under a•eotnity road sltnll , ..a '. lie bored or'jacked.-ABSOLUULY NO OPERCUTS WITHIN COUNTY:ROAD" •PAVJSMENT; pressure routedfor-the fiill`:Icn thofthe`crossitti r thei►ntt'ulars ecobctwcatpipeand.casin arid SUI) exceeds,tte (l) inClt: ijt'aZOS Cou�►ty;itiust be'g veti24 lours notice.gfpressurc.gropting :PPrations nit. Itav he oppoitutiity tChave'an inspector oit'sito to observe'peessure grouting. a i t3 •t 1 eration ::i :• :.: . c: xDOT Standard Specification Item 476 A911 be.followed'for all•boring; jacking, tuitnelh4iind "T9. %Bptc`Ks ` shah remain open; longa'rahhit 2 days; : . i w�.. .... .:µ'v.'b�... - •r•� - s . nvn's` r.. ry b :'4 ,.,'.,, a .. .rt..pF'.`.:6u" .. ..:.Gtt.'.:'..,.� - C,l,.s�...�s.,. 1'{,pi_! ."..a��x..a �.=�.. b. , • all pits shall have proper traffic control measures in -place. See Traffic Control Plan listed above. , C. pits shelf NOT be located. Mthin ten (10) feet from the edge; of pavement without:prior,approval 'from the•Co04 Engineer oi•'his represcntadve; d. . ivlten pits are to remain open for store than 8 hours, due diligence will bc' used in -protecting' the spoil pile to prevent drainage problems; C. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement in C:' :'based upon soil conditions, the County Ent I cer or his repi6i atative mmy'require pits be'pinced further rrom the -edge of -road; • , 10. Any jnstallation within ten (10) feet of edge of pavement shall meet the following: a:.;° location ntust.bc approved by County ingineer or his representative ' b,. backfilled with cement stabilized material,' c: based upon soil.conditions,, rite County Engineer or ills repte'sentative 'nay regain: shoring to protect .pavement integrity. d, `.All excess water and mud shall be removed from the trench prior to backlilling. Any backlill placed ' during a rainy period or at other times where excess watercannot be prevented from entering the trench will be considered T! MPORARY and shall be replaced with PERMANENT cement . tabilized in...... atedal as soar as weather permits;'' " :.. e.' ;,All disturbed base and pavement materials'shall be removed and restoied to the satisfaciion,of the :.:County Engineer or his representatives. . T', IVo side or lateral tamping to fill voids under the base and pavement inaterials is allowed.'. 1 I , Company must be careful to not jeopardize the slope or integrity of ilie shoulder ' f the road. •lit the event Company damages the slope, shoulder or any other.'portion* of tlteright-of--way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior,to colitillencing construction. .12. OperaEion of construction and/or'tnaintenauceequippient on tht .4i.ttveled suefacd.of atty'•itnprgv d County road will not be peri'nitted, excelii in an Instance whereby the laying; construction; inaintettance'and/or repair pf; cables, conduits and/or'pole.lines cannot be acco►nptisltdd by any other method and hil this event all such equipment shall be of the rubber tire variety, Appropriate traffic control shall be provide' d' : :meeting TMUTCD requirements. ' 13. In tfte.event said construction and/or maintenance hiidlor repair regaires Cattipany_ to remove,'citt or ' jeopardize any section of the road (asphalt,'cement,°road base, etc), Company will be required to provide` a peifonnance bond or letter of credit securing necessary repairs.• Said bond amount will be determined by the County Engineer. 14. T1io'itipplichnt shall submit a letter.of"No Objection" from rho Army Corps of Bn8inee'rs far'all _:' :. designated wetlands and environmentally sensitive lands. E. Emergency work l.. lti •tlie event Company is required td ' erform emi: 96ncy seevices.;•tliat requiics,c�cavation in'a 'Couitty IZiglit `of Way, and linable to notify the Comity F.ngiitecr prior'to "J" tictittg et tergency repairs',' Cotitpany ' shall notify Cotinty'Engineer within 24 hours of beginning construction/repairs. Tills will afloiv the Comity Engineer and Road & Bridge'Offtce an Opportunity to hispeci the site to ensure the integrity of the County.Right of Way and traffic safety controls used. 4 5 - 3.9 gig.. ... .. ..5.. ...... .. ... ia&r,• .... .._�._. .,...n ..... .... �µ�'v..� ,...".... r ....+N.; ♦. .n L'_,-•._ .ew ..r .... •.. .n.... nn F......4_ __t •_ 4 f .wn:.�.L+.,,. r ;Ckes to evistll:g'-fasililid 1. Maintenance andlor repair to existing cables,.edtidu ts, andlo"r.,pols lines which regWre'distttrbance of the soil; shad not be performed until describing'such mairif`erit�ice,arid/or`cepair have been approved bj+ -Ilia Coanfy Eslgl'neer dr desigitated.repre§entativc and a permitha's`tieen obtained. - .' • • G: Reloc'btivvi'oJtrtitities: .. "- • , _ `� .: ' • '- ' - - - - . .- - I. When and if,thetotinty Engineerdetermines dint it is nceesiiry for_the cons ruction, repair, improvement, alteration or relocation of all or any portion of said load, any or A poles, wires, pipes, ' cabtes'or other facilities and appurtenances authorized hereuttiier; shall be removed from said,road, or reset or relocated tltereon,'as required by.the County Engineer Witltat a reasonable time as deterwided by the Coutity Engineer and Utility. Company; and ar"t fire expense of the Utility Company. t ,. If . -. •N�,g1r.Pressrre Pipelivies , i.:.All-,titility`Permits eorhigh'pcessuic pipblines (generally 60.PSi or'gr.cater),: vhether,padainingto cantfdllcd'eccess or noircontrollcd'access itistalla`tions. sltoiild•contain tlte`followingadditional information in the'desbripti6ii of the permit. - ; • •.:: ' ' -diameter . ; : .. , . • ' :.- . • - .. -wall thickness --material specification minimum yield strength' -maximum operation pressure of the pipeline 2.Avith.the exception of the in'aximutn operation pressure of the:`Olpeline, thts-inforniation is to be' - I. Opplied.fbr both the carrier'pipe:aiid•the casing:::' I' : . : 3::.Assur'ance must.also be given h'k ilia installation materi:ii siid'design meefthe ttiinimatit Federu1 :Stifety Standards lbi,'Ligoid,And Gus Pipe Lines. -Assurance must bc.provided an bohipany letteibead and sighedby qn a6fhorized representative of the company. '.. . , .4. Petroleum Pipelines -TYne:cf Pinalinc°" - (bel6 deepest ditch sriidc) ':Special Rcouhenienis , ' :.: Cnca's_ed pipe ..' . • :Icss'ihan `10' • ' Must fie.covcred gith, concrete pad lit least 36" deej : _ Encased Pipe , Oteaier than 101. ''No concr .. pad required • .: ;. -3Vbri�Csised Pipe .- t o§s than 10'' •. ` ': Must be covered with concrete pad at least �78"deep:- : ::-Non-Cased. Pipe .Greater than 10' . No concrete pad ieWred " •• The.Concretc pad shall be minis om of 3" tliick and widili "shall be pipe ditiitieter plus 1 S" minimum. : Under no circuiitstances will a pipeline be installed parallel to:a:Coah y !roan within the Right -of. ;.Way: TranAmission tines have, brcn determined to be petroleum pipelines (which.includes.niilural = . = ,gfls:lines) and;sltail . . :. _•• . not be'parallet to a Countylioa8 : G. Aatural.Gas •Distribution.is a l nd (hat sei•yes_tlic final eustoiner.; ,.: = .- - y,'_ •_.—, a•.. .La ., "' .. ..,.w ,.C`.rL�:as�-'r... ., ,...,:.•i_'. .,.,,,.e ,..v:'y ...--'.''. ,.�w.... __ �.r %•�.+.,'s.r� - _ "TRAFFIC CONTkoL.:.:, w. ,'IR15FEREWCEMAP`;:. . - ti _pw JOIN 6-TV M Qu Iml, tr 41CA71ONS'­ g2miguirm minuiurnuivive"A�& Pit BRAZOSCOUNV..% Fzu , Ul=ct OC2 V sm )K, MGM 0:31 A.' LAK.2 J "TC2-ROADS: ... .. ... . ..... ... . N COUNTRY OR BLAZING TRAIL EnAWAU RIATA CT. ... . .... .. Avg.". . ... ..... .. STAMPEOE OR t MCKSON COVE . ...... • cacKLAftw cv4w: 0 r.w 51 M as M as E- m PE AT ff PM3*ARM cn,34 'at ' . ..:::...... .. • W!zc M: -rcp (1-2h)-: .. .... ONE LANE b Al n COMMUNICA130 .. .... .. .. Ns. i:A30MHl0Dl NORTH COUNTY'EUMES -BRAZOS COU MUM CONTROL VATH FLAGGERS aDTencvsa FcO . .......... . . . ....... w BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT CC 2023 - Fence Replacement - Road and Bridge NUMBER: Jones Road - Dennis E. Paul - 270' of board fencing DATE OF COURT MEETING: 2/14/2023 ITEM: Approval of an estimate in the amount of $6,062.87 from Dennis E. Paul to replace the existing board fencing that was in the land acquired for improvements to be made to Jones Road located in Precinct 4. TO: FROM: DATE: FISCAL IMPACT - BUDGETED: DOLLAR AMOUNT: SOURCE OF FUNDS: ATTACHMENTS: File Name Commissioners Court Darrell Kolwes 02/08/2023 False False $0.00 56001000-80710000 - Right of Way Acquisition De_ SCr tion Fence Replacement - Jones Road - Fence Replacement -Jones Road - Dennis E. Paul - 270' of Dennis E. Paul - Backup Material 270 of board fencing.pdf board fencing .la Duane Peters Date County Judge Vol. 3 9 jo Pg. 249 Kristeen Roe, CTA, PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 02/14/2023 REQUESTOR TAHER OR SUSAN SCHOBEIRI ADDRESS 1518 FOXFIRE DR COLLEGE STATION TX 77845 OWNER NAME TGAHER SCHOBEIRI PROP ID# 27585 REFUND AMOUNT $36.00 REQUESTOR BRYAN TRADITIONS ADDRESS 3891 S TRADITIONS DR BRYAN TX 77807 OWNER NAME BRYAN TRADITIONS PROP ID# 375924 REFUND AMOUNT $ 500.00 REQUESTOR VICTORIA LORENZ ADDRESS 9276 WHITE CREEK RD COLLEGE STATION TX 77845 OWNER NAME MONICA & VICTORIA LORENZ , PROP ID# 35193 REFUND AMOUNT 1$100.00 RE UESTOR JEAN BEAUMONT ADDRESS 308 BROOKSIDE DR E BRYAN TX 77801 OWNER NAPE JEAN BEAUMONT PROP ID# 34539 REFUND AMOUNT $20.00 REQUESTOR CORELOGIC ADDRESS PO BOX 9202 COPPELL TX 75019 OWNER NAME ROBERT E CARTER PROP ID# 25036 REFUND AMOUNT 1$3211.11 REQUESTOR CORELOGIC ADDRESS PO BOX 9202 COPPELL TX 75019 OWNER NAME ROBERT E CARTER PROP ID# 26480 REFUND AMOUNT $ 3480.80 REQUESTOR 1511 CENLAR ADDRESS % CORELOGIC PO BOX 9202 COPPELL TX 75019 OWNER NAME ROBERT E CARTER PROP ID# 34649 REFUND AMOUNT $ 3238.08 Kristeen Roe, CTA, PCC Brazos County Tex Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax PROP ID# REFUND AMOUNT RE UESTOR BORD LLC ADDRESS' 311 CECILIA LOOP COLLEGE STATION TX 77845 OWNER NAME BORD LLC PROP ID# 418517 REFUND AMOUNT 343.44 RE UESTOR NYOSHA BOONE ADDRESS 614 W 16TH ST BRYAN TX 77803 OWNER NAME NYOSHA & BRIAN BOONE PROP ID# 418953 REFUND AMOUNT $302.00 RE UESTOR WILLIAM S KNIGHT ADDRESS' 7644 E STATE HIGHWAY 21 BRYAN TX 77808 OWNER NAME KEVIN JOHNSON & DANIA LOMUSCIO PROP ID# 115483 REFUND AMOUNT 30.25 RE UESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT RE UESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT RE UESTOR t ADDRESS OWNER NAME PROP ID# REFUND AMOUNT RE UESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT RE UESTOR ADDRESS OMMER NAME PROP ID# REFUND AMOUNT Vol. 3 91) Pg. 251 APPLICATION FOR TAX -REFUND Collecting Office Nome Collecting Tax for: (taxing entities) Brazos County Tax Office Brazos County, City of Bryan, City of College Station 4151 County Park Court Bryan ISD, College Station ISD, F1, F2, F3, F4, Bryan, Texas 77802 Ph. 979-77S-9930 City of Kurten, Navasota ISD OWNER'S NAME AND ADDRESS SCH09EIRI TAHER , 1518 FOXFIRE DR COLLEGE STATION TX 77845-5620 PROPERTY DESCRIPTION Legal: FOXFIRE PH 2, BLOCK 7, LOT 7, ACRES 1.02 Address: 1518 FOXFIR•E DR , Account# 27585 TAX PAYMENT INFORMATION r` — ' �— —"Name of Taxing Unit - Tax Year of Refund Payment Date Arnount Paid Refund Amount Requested 2REFUND 2022 11/90/2022 $4740.95 $36.00 Taiipayer s reason for refund: OP -Overpayment REFUND TO: SCHOBEIRI TAHER OR SUSAN 1518 FOXFIRE DR COLLEGE STATION TX 77845-5620 Sign below acid return form to the Brazos County Tax Office. "t hereby apply for the refund ofthe above -described taxes and certify that the information on this form Is true and correct" ..lg atu Phone # Email Address if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state ]ail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION hd and is Approve ] Disapproved Authorized Officer Signature Date aIIL( (a3 Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date Vol. �.l� Pg. 2522 TAX RECEIPT 121091202211:09AM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: SCHOBEIRI TAHER OR SUSAN 1518 FOXFIRE DR COLLEGE STATION, TX 77845-5620 z _ Rec- eipt Number _, _ i 3189860 Date Pasted , , 11130120M PaymeMType ' P Payment Code —Over/Refund efund Total Pald i S4,740.95. Property ID _ _ Geo _ _ _ Legal Acres Owner Name and Address_ 27563 •277500-0207-0070' :1.0200 SCHOBEIRI TAHER _ e al Descri tion 1518 FOXFIRE DR L - 9 p _ _� COLLEGE STATION, TX 77845-5620 FOXFIRE PH 2, BLOCK7, LOT 7, ACRES 1.02 �Situs T�! -v �_ �^ DBA Name ! 15'18 FOXFIRE DR , Entity_- _ _- Year_ - Rate-T-ax_ablee -0.00000 Value _ Stmt # Void - - Originai Tax _Discnts Piet _ _Air Fees Overage Amo_u_nt Pdi Z REFUND ENTITY 2022 0 145545 N 36.00 0.00 0.00 0.00 0.00 36.00 BRAZOS COUNTY 2022 0.42941 341,567 115470 N 918.10 0.00 0.00 0.00 0.00 918.10 CITY OF COLL. STAT. 2022 0.52461 361.780 115470 N 1,038.17 0.00 0.00 0.00 0.00 1,038.17 COLLEGE STATION ISD 2022 1.17810 361,567 115470 N 2.748.68 0.00 0.00 0.00 0.00 2,748.68 4,740.95 Balance Due As Of 11130/2022: -36.00 Fender ��Details_ _ •^_ _ __-Descnpon ' _ Amounti Check 209 � 4740.95 4740.95 Vol. � sl� pg. 2,,Lb 3 Operator [;mM; on 4,740.95 Page: i Receipt issued In Accordance with Section 31.075 of the Texas Properly Tax Corte T-Ad_.5nbl. . APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS BRYAN TRADITIONS LP %TRADITIONS REAL ESTATE ATTN: GINA BAKER 3891 S TRADITIONS DR BRYAN TX 77807-7595 PROPERTY DESCRIPTION Legal: THE TRADITIONS PH 22, BLOCK 1, LOT 2 (PT OF) Address: HSC PKY , Account # 375924 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2022 Taxpayer's reason for refund: OP -Overpayment REFUND TO: BRYAN TRADITIONS LP %TRADITIONS REAL ESTATE ATTN: GINA BAKER 3891 S TRADITIONS DR BRYAN TX 77807-7595 Collecting Toxfor: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid 01/20/2023 $7721.85 Refund Amount Requested $500.00 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund o he above -described taxes and certify that the information on this form is true and correct." Signature Date 7-�1. . 1 Niz&0125ez-bL-1-1Arj4Diit,rJ5- Phone tt Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION e refund Is [ Approve j Disapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date Vol. 3912 pg. 254 1-TAX RECEIPT 01/20/2023 03:43PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT Receipt Number BRYAN, TX 77802 3232255 Date Posted 01/2012023 Payment Type P 'Payment Code Over/Refund Total Paid $7,721.85 PAID BY: , BRYAN TRADITIONS LP %TRADITIONS REAL ESTATE ATTN: GINA BAKER 3891 S TRADITIONS OR BRYAN, TX 77807-7595 I Property ID !Geo Legal Acres • Owner Name and Address 375924 604870-2201-0021 0.0000 BRYAN TRADITIONS LP %TRADITIONS REAL ESTATE ATTN: GI Legal Description 3891 S TRADITIONS DR THETRADITIONS PH 22, BLOCK 1, LOT 2 (PT OF) BRY BRYAN, TX 77807-7595 Situs DBA Name HSC PKY Entity Year Rate Taxable Value Stmt# Void • Original Tax Discnts P&I Att Fees 'Overage Amount Pd Z REFUND ENTITY 2022 0.00000 0 146057 N 500.00 0.00 0.00 0.00 0.00 500.00 BRAZOS COUNTY 2022 0.42941 329,312 18112 N 1,414.10 0.00 0.00 0.00 0.00 1,414.10 CITY OF BRYAN 2022 0.62400 329.312 18112 N 2,054.91 0.00 0.00 0.00 0.00 2,054.91 BRYAN ISD 1 2022 1.13960 329,312 18112 N 3,762.84 0.00 0.00 0.00 0.00 3,762.84 7,721.85 Balance Due As Of 0112012023:-500.00 Tender Details _ Description Amount, Check 1462 7721.85 Operator Batch imoore 44385 (0112012023TM) Page:1 7721.85 - -- - Total ?ala 7,721.85 Receipt Issued In Accordance with Section 31.075 of the Texas Property Tax Code APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS LORENZ MONICA C AND VICTORIA F 9276 WHITE CREEK RD COLLEGE STATION TX 77845-6119 PROPERTY DESCRIPTION Legal: OAK HILLS, LOT 5, ACRES 3.84 Address: 9276 WHITE CREEK RD Account# 35193 TAX PAYMENT INFORMATION Name of Taxing Unit Tar. Year of Refund- ZREFUND 2022 Taxpayer's reason for refund: OP -Overpayment REFUNDTO: LORENZ VICTORIA F 9276 WHITE CREEK RD COLLEGE STATION TX 77845-6119 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 01/17/2023 $7114.49 $100.00 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct:" Signature `Date Phone # Email Address U. (Qxo If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION e tax nd is [�Appro d [ ]Disapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date Vol. P9, TAX RECEIPT 01/17/2023 01:08PM 1 KRISTEEN ROJ, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR RecelptNumber 4151 COUNTY PARK CT BRYAN, TX 77802 3230035 Date Posted 01/17/2023 PaymentType P Payment Ccde Over/Refund Total Paid $7,114.49 PAID BY: I LORENZ VICTORIA F 9276 WHITE CREEK RD COLLEGEISTATION, TX 77845-6119 Property ID �Geo 35193 1'464000-0000-0050 i Legal Description OAK HILLS, LOT5,ACRES 3.84 Situs II 9276 WHITE CREEK , Entity JRD ` Year ' Rate Z REFUND ENTITY i 2o22 o.000o0 EVIG SVCS DIST #4 t 2022 0.05504 BRAZOS COUNTY 1 2022 OA2941 BRYAN ISD 1 2022 1.13960 DBA Name Legal Acres Owner Name and Address 3.8400 LORENZ MONICA C AND VICTORIA F 9275 WHITE CREEK RD COLLEGE STATION, TX 77845-0119 Taxable Value Stmt# Vold Original Tax Discnts P&1 Att Fees Overage Amount Pd 0 146018 N 10D.00 0.00 0.00 0.00 0.00 100.00 445,947 78451 N 24BAS 0.00 0.00 0.00 0.00 245AS 445,947 78451 N 1,914.94 0.00 0.00 0.00 0.00 1,914.94 425.947 78451 N 4,864.09 0.00 0.00 0.00 0.00 4,654.09 7,114.49 Balance Due As Of 0u1M023:-100.00 Tender Details Description Amount Check 1225 7114A9 7114.49 . h cc�� r� Operator Batchl Vol. 9 &CI. 2 5 f _ tmore 44302 ( 111712023T[q Total Paid 7,114A9 Page. i Receipt Issued In Accordance vrith Section 31.075 of the Texas Property Tax Code APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS BEAUMONT ROGER A & JEAN P 308 BROOKSIDE DR E BRYAN TX 77801-4505 PROPERTY DESCRIPTION Legal: NORTH OAKWOOD, BLOCK 20, LOT 3 (LESS 14') Address: 308 E BROOKSIDE DR , Account# 34539 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2021 Taxpayer's reason for refund: OP -Overpayment REFUND TO: BEAUMONT JEAN P 308 BROOKSIDE DR E BRYAN ITX 77801-4505 Collecting Tax for. (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid 06/22/2022 $1473.77 Refund Amount Requested $20.00 Sign below and return form to the Brazos County Tax Office. A "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." Signttire Da'�tp On 1k- Z 3 > -T d � Phone p Email Addr s if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state ]all felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION taxr 1.10111 [ proved J 5:���,'sapproved aIIL+ Authoriied Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code 1 Authorized Officer Signature i Date Vol. Fig- TAX RECEIPT 06/2212022 03:59PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK.CT Receipt Number BRYAN, TX 77802 3158446 Date Posted _ _ 08/??J2022 PaymentType P Payment Cede Over/Refund Il Total Paid $1;473.77 PAID BY: BEAUMONT JEAN P 308 BROOKSIDE DR E BRYAN, TIC 77801 Property ID IGeo Legal Acres Owner Name and Address 34539 I447000-0020-0030 0.0000 BEALIMONT ROGER A & JEAN P 308 BROOKSIDE DR E NORTH OAKWOOD, � Legal Description BLOCK 20, LOT (LESS 14) � BRYAN, TX 77841-4505 Situs i DBA Name 308 E BROOKSIDE DR , Entity Year • Rate Taxable Value Stmt t Vold Original Tax 'Dlscnts P&1 A_ tt Fees Oye_rage Amount Pd Z REFUND ENTITY 2021 0.b0000 0 145517 N 20.00 0,00 0.00 0.00 0.00 20.00 BRAZOS COUNTY 2021 .OA93eO 25ZS81 9506 N 224.91 0.00 0.00 0.00 0.00 224.91 CITY OF BRYAN 2021 0.62900 322,681 9506 N 569.20 0.00 0.00 0.00 0.00 569.20 BRYAN ISD 2021 1.22680 3OZ681 9506 N 659.66 0.00 0.00 0.00 0.00 659.66 1,473.77 Operator Batchi . tmoore 41760 12212022TM) t Page:1 I Tender Details Check 2403 Balance Due As Of 0612212022: -20.00 Description Vol. 9 D Pg-. = Recelpt issued in Accordancewith Section 31.075 of the Texas Property Tan Code Amount 1473.77 1473.77 Total Paid 1.473.77 i6?At-SY'CRLAC.1 i LICATION FOR TAX REFUND dng Office Name s County Tax Office County Park Court i, Texas 77802 Ph. 979 775-9930 ER ROBERT E DARBY LN 40 TX 77545-9236 CREEKWOOD ESTATES PH 3, BLOCK 2, LOT 21 ;: 2506 CONQUEST CIR , t # 25036 Collecting Tax for. (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD of Taxing Unit TaxYear of Refund Payment Date Amount Paid Refund Amount Requested ND 2022 01/24/2023 $3211.11 $3211.11 iyees reason for refund: Payment _ Jn,Frror PO BOX 9202 COPFIELL, TX 75019-9978 Sig below and return form to the Brazos County Tax Office. "1 iereby apply for the refund of the above -described taxes and certify that the information on this form Is true and correct." Sdcgl't1ol, stokes 1/31123 o�fe (q*) 968-9517 sstokes@corelogia com Phol ne a Email Address If yOu make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. ire is [ isapproved 1,23 rized Officer Signature Date ized Officer of taxing unit for refund applications over amount required underSection 31.11 Tax Code Officer Signature Date Vol. 3 9 1. Pg. 2 6 0 s 01/31/2023 08:50AM ** DUPLICATE ** KRISTEEN ROE, CTA PH# (979) 776-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY CT BRYAN, TX 7 ;802 PAID BY: 3001 HACKBERRY ROAD IRVING, TX 75063 BRYAN lSD 2022 1.3950 BRAZOS COUNTY 2022 0.12941 CITY OF BRYAN 1 2022 0.62400 - 3205984 I Date EasteiJi�;�,T�. s' 12/3112022a Payment Godea �=� >: i�o�tt�?aTd,����.�'G S3,211.11t t al Acre; _ a 0inrn2rNarriearid>Address 100 CARTER ROBERT E 1911 DARBY LN FRESNO, TX 77545-9236 146,425 22125 N 1,668.66 0.00 0.00 0.00 0.00 1.668.66 146.425 22725 N 628.76 0.00 0.00 0.00 0.00 628.76 146,425 22725 N 913.69 0.00 0.00 0.00 0.00 913.69 3.211.11 Balance Due As Of 1213112022:.00 �e[td@~_ ,''�`�8�21� IS.:; ;:- ;?:-�'.'fi� ��: ar �'r � ��DesCiipt,�n�-� °-3�•�•.�'.z n,•s`-"••-�A U[it Check MOLT 32if.11 3211.11 FOR TAX REFUND Cofi�cting Office Name Bra os County Tax Office 41 II1 County Park Court Bryan. Texas 77802 Ph. 979 775-9930 ER ROBERT E DARBY LN 40 TX 77545 9236 : EAST PARK, BLOCK 7, LOT 2 =ss: 1902 MANNING WAY ant# 26480 Collecting Tax far: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ND 2022 01/24/2073 $3480.80 $3480.80 gees reason for refund: payment in. Error PO BOX 9202 COPPELL, TX 7SO19-9978 Sign below and return form to the Brazos County Tax Office. "I gereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." Ii911ON 1�./r31123 U„S2 Me l4) 968-9517 sstokes@corelogic.com ' # Email Address make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony Texas Penal Code Section 37.10. Is [ I Disapproved 4- i Officer Signature Date Officer of taxing unit for refund applications over amount required under Section 3L31 Tax Code Officer Signature Date Vol. 3 91) Pg. 2 G 2 . 01/31/2023 01: KRISTEEN ROE CTA PH# (979) 775-9930 BRAZOS COUNI TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77 02 PAID BY: 3001 HACRERRY ROAD IRVING, TIC 75063 Y Receipt Number _ - 3206195 bate Posted -- —r, 12J31/2022 Payineit Code Fuli t'atai Patd __ $3180.80, Property lD Geo _ --_._ _ __ �•— _-_-Le�ai Acres _ -'. FWFeer"Name_and_Add(ess 28480 239000-0007-0020' 0.0000 CARTER ROBERT E _ �—' l.e�al Description , 1911 DARBY LN EAST PARK, BLOCK7. <OT2 r �' '�� ""r_ — �^ . FRESNO, TX 77545-9236 I �Situs ' _ _ . - • . - pSA Name 1902 AANNIRG WXY F.nUty You- Rate _ Taxable Value . Stm_t# __Vol_d____ Original Tax D_i_scnts ___M �AftF'ees _0_ verage Amount Pd. BRYAN ISD 2022 1.13960 � _ 158,722 22726 N 1.808.80 - 0.00 0.00 0.00 0.00 1,808.80 BRAZOS COUNTY 2022 OA2941 168,722 22726 N 681.67 0.00 0.00 0.00 0.00 681.57 CITY OF BRYAN 2022 0.62400 158,722 22720 N 990A3 0.00 0.00 0.00 0.00 990.43 3,480.80 'Gender_ _ Details_ Mr _ - _ r t)escrip'tton _ Amo_unt' dfiwk MULT ^ 3480.80 3480.80 Vol. Pg. 26 i Operator,_ Ba� • "' — --, �-- _ _ _ .. .~-- ____ . ^^. _^� _ __._._ . T_o_tal PaiB' shines 44065 Corelogic PayMent File 01032023) 3.460.10 Speclat Condition Exists forthis Property +; Pages 1 I Receipt issued inAccordance vhlh SecBon 31.076 of the Texas PtopertyTax Code i FOR TAX REFUND ling Office Name is County Tax Office County Park Court I, Texas 77802 Ph. 979-775-9930 ?R ROBERT E DARBY LN 40 TX 77545-9236 NORTHWOOD PH 1, BLOCK 4, LOT 6 ;: 3004 WOODVILLE RD , t # 34649 of Taxing Unit Tax Year of Refund ND 2023 reason for refund: PAYMENT IN ERROR 1511 CENLAR CQRELOGIC TAX SERVICES PO 4OX 9202 COPrELL, TX 75019-9978 T Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 12/29/2022 $3238.0B $3738.08 Sign below and return form to the Brazos County Tax Office. "I gereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." won Stokes 2/2/23 9 NEW X) 968 9517 sstokes@corelogic.com d Emai( Address make a false statement on this application, you could be found guilty of a Class A misdemeanor ore state jail felony Texas Penal Code Section 37.10. is [ proved ( aved i Officer Signature Gate Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Officer Signature Date 02:46PM KRISTEEN- ROE,I CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PPRK CT BRYAN, TX 77802 PAID BY: 1511 CENLIAR %CORELdGIC TAX SERVICES LLC 3001 HACKBERRY ROAD IRVING, TX 75063 Receipt Number 3199539 Date Posted 12/29/2022 Payment Type P Payment Code Full• Total Paid $3,238.08' Property ID GGeo t.egai Acres Owner Name and Address 34649 450000-0104-0060 0,0000 CARTER ROBERt E 1911 DARBY LN Legal Description Le 9 p FRESNO, TX 77545-9235 NORTHWOODPH I, B OCK4, LOT6 Situs _ DBA Name 3004 WOODVILLE RE , _ Ent[ty - Year Rate . Taxable Value Stmt # .� Vold Original Tax . Discnts • P81 Att Fees .6.00 Overage Amount Pd BRAZOS COUNTY 2022 0.42941 147,654 22727 N 634.64 D.00 0.00 0.00 534.04 CITY OF BRYAN 2022 0.62400 147,654 22727 N 921.37 0.00 0.00 0.00 0.00 921.37 BRYAN ISD 2022 1.13960 147.664 22727 N 1,682.67 0.00 0.00 0.00 0.00 1,682.67 3,238.08 Balance Due AsOf 1212912022:.00 Tender Details J - Descrlptlon _ , Amount Check 102368 3238.08 3238.08 Operator mroddguez Page:1 Vol. 9 Pg. - - - - Total Pald _ 3,238:08 Receipt issued In Accordance with Section 31.076 of the Texas Property Tax Code APPL CATION FOR TAX REFUND Colle ig Office Name Brazos County Tax Office 4151 County Park Court BrvanjTexas 77802 Ph.979-775-9930 ,BORD LLIIC ARDEN J STEPHEN 700 UNIVERSITY DR E STE 1081 STATION TX 77840-1848 Legal: fFA #10, BLOCK 12, LOT 87.1, ACRES 52.096 Address: OLD RELIANCE RD , Account# 418517 Collecting Toxfor. (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Name of IraxIng Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2021 02/06/2023 $26,732.94 $343.44 Taxpayges reason for refund: OP -Overpayment BORD NLC ARDEN.1 STEPHEN -70 R 5ff-%8S" C l Sign below and return form to the Brazos County Tax Office. "I hen by apply for the refund of the above -described taxes and certify that the information on this form is true and correct." � ZZ& �' Q44-1 s' j tare a6�'��te I gv 5 ir—v fl PhonE 6 Email Addre If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. IMM- '01-0-� ized Officer Signature la3 Date 39 P, 266 02/06/2023 09:04AM LICATE KRISTEEN ROE, CTA PH# (979) 776-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PI RK CT BRYAN, TX 77802 PAID BY: BORD LLCI % ARDEN J STEPHEN 700 UNIVERSITY DR E STE 108 COLLEGE STATION, TX 77840-1848 i `Receiptt NumberM - 324'1060 Date Fosled _0210mon Paym,O-nt Type, P .payment Cade rI Over/Retund Total Paid _ - 526.n2.94 r--------ff- - -- 1------__. _ . Property ID_ _ Geo -"_ -_ - --_ _ Legal Acres _ _ _ Owne_r N_ a_md and Address 418517 555100-0012-0871 52.0950 - BORD LLC -- - - Legal Descri %ARDEN J STEPHEN - - -- - _ - _ _ _ -- _ -- -• -- -- 700 UNIVERSITY DR E FA S#_10, B_L_OCK 12, LOT87.1 ACRES52.096 P tlon _ STE 108 r $itus '- �_ -- DB_A R_ a_me • -_ ^ _ _ ! COLLEGE STATION, TX 77840-1848 OLO RELIANCE RD . - _ - - i Entity_ _ - Year --- Rate -•- ?ax_ab_le Value _ • • - Stmt # -148070 - - - . Vold__ -N - - Original Tax_ - - Dis_cnts - - -- _ P&I _ -- -- _Att Fees •- - ---.. . 0verage Amount Pd, BRAZOSCOUNTY 2019 0.49750 371,680 1,849.11 0.00 O,aO- 0.00 0.00 1,849.11 CITY OF BRYAN 2019 0.62999 371,680 146070 N 2.341.64 0.00 0.00 0.00 0.00 2,341.54 CRY OF BRYAN 2020 0.62900 371,660 148070 N 2,337.87 0.00 0.00 0.00 0.00 2,337.87 BRAZOS COUNTY 2020 0,49500 371,680 146070 N 1,839.81 0.0D 0.00 0.00 0.00 1,839.81 BRYAN ISD 2020 1.23250 371,680 146070 N 4,580.95 0.00 0.00 0.00 0.00 4,580.95 BRYAN ISD 2019 1.27000 371,680 146070 N 4,720.33 0.00 0.00' 0.00 0.00 4,720.33 CITY OF BRYAN 2021 0.62900 371,170 146070 N 2,334.66 0.00 0.00 0.00 0.00 2,334.66 BRAZOS COUNTY 2021 0.49350 371,170 146070 N 1.831.72 0.00 0.00 0.00 0.00 1.831.72 BRYANISO 2021 122680 371,170 146070 N 4,563.51 0.00 0.00 0.00 0.00 4,553.51 Z REFUND ENTITY 2021 9.00000 0 146073 N 343.44 0.00 0.00 0.00 0.00 343.44 26,732.94 Balance Due As Of 0210612023: -M." Operator `Batch lemerson 44674tt02082(� Page:1 Tender - Details _ _ _ Description Check - 1506 - - 26732.94 26732.94 Vol. Pg. 2671 - aidi� 28Total ---- - -_ __ - _- --- --- - - ------ - ,PPaid Recelpt issued in Accordance with Section 31.075 of the Texas Property Tax Cade APPLICATION FOR TAX REFUND Colle Fng Office Name - BrZ,s CountyTax Office 415� County Park Court Err+ Texas 77802 Ph. 979475.9930 OWNER'S NAME AND ADDRESS BOW E NYOSHA & BRIAN KEITH 614 Vr 16TH Sf BRYA'f TX77803-1601 Colfett7ngTaxfor. (taxing entities) Brazos County, City of Bryan, City of CollegeStatioii Bryan ISD, College Station ISD, F% F2, F3, F4, City of Kurten, Navasota ISD Legal# MCQUEEN, LOT 10 Adds: 614 W 16TH ST , Account# 418953 TAX IAYMENT INFORMATION Name6f Taxing Unit TaxYear of Refund Payment Date Amount Paid Refund Amount Requested $302.60 $302.0,0 ZRM dD- .7AZZ M13112023 . Taxpdyees.reason for refund: OP -Overpayment REFUNDTO• BOO VE NYOSHA 6141 16TH ST BRYAN TX 77803-16M Sign below and return form to the Brazos CountyTax Office. "I hereby apply for the refund of the above -described taxes and certifythat the information on this formis true and c rrecV 1.( - 5n k - q8 4 l IZ4G o oold� 'ice , i .corn Phoned Email Address If Jpu make a false statement on this application, you could ire found guilty of a Class A misdemeanor or a state jal felony underTexas Penal Code Section 37.10. n�is Approved [ j Disapproved i Officer Signature Date offs cer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Officer Signature Date Vol. 3 91D pg. 268 - . •- I - TAkR8CEIP'(' ^_ - 02/021202303:64PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR Y ...-=- 4151 COUNTY PARK CT BRYAN, TX 77802 3240483 • • - Date�E�osted��� 01(3tl2023� _� Pa entQect p ' PayitrsenGCoder r y OvedRel nd S302.0D PAID BY: BOOfJE:' YOSHA .• 614.11U'16TH - ;BRYAN; 77803. n Y�' : .:• •.. :... � . •.: -- ti :v: r.. ?G'` r_ Owtie Klam'_e,a_nd?A;diess:,, :�g` ;..:4 P:io e' v1Dr_��Gea� =D`^�` `�' �'`�?;•.� i"nt.�1,�• "-�'ra�;,t`egal•:Acres;<:: �-,�;� R .- _ - sF , r' � �C.. _ A • {. 418953 - ' �407400 0000-0101 = 0.0000 ::: • • j CONFIDENTIAL- - �` r-`f r �3 M = Le :De-scri tlo 61.41N1MST BRYAN; TX 77803A 601 I MCQUEEN,LOT•10+ �^ _ :.•. • •• .-{.. ..t h %fie.y ,['• .- Y•• t}.v'.:'' ! - .'t•r- ���.'.��.. "-'s;:;,�,.. , .DHA:Nat�e�:�• :�`�:�", � t` ".�.� a _- �••� ��• . 614 W f6TH ST , • - .... ' 4 �f; s Yea1r'-Rate • �; TaXalile Va(ue'. "S t #_: _ 1l i" :. �' i 3. . AW. Qesr• Oy ragefAmourit•P_ii Z REFUND ENTITY 2022 •0..00000 0 146?60, N 30200 "•0.00 D.00 •. :,0.00 .• •_:0.00 - 302.o0 302.00 =:: = Balance 1)ue As Of 01/3112023: 302.00 - iende. '_`r::a-.— Detalis'-"r, '., a �,,.,�, ,:,•.� f hC t J.� �T' -Y• 1• -. - ; - - �� �, .'�:.;.> ��x :• .r:� ,..q;�;�?Desoii tibmr ��',;�''�',•. .�Cx'r `:�A�oun Credit Card CC XX-5506 Conv.Charge 0.00 302.00 3 9 0 vol. pg. I�Operatgrr: a;Ba _ ri:< ; -. 4.:� �,.q :, ter.: �;.t' j :'s.�>r�� •fir= :> : -.: ;:74-..,<. .s- � 4- - c-;�.. .nth y.,,�� 7r ��� �..,— - -- ••<' ,+ 'St. J� . •r.i.r..t. ;r+• .'>f•'Y,' ..�•�'l::s`>` ..'.'"._. .ti<*.<.�1`•r �r �..`,�,i'3`?��ttn.�.l~y .•_+'./'O�i',.P lemesorr_ 44 (JETPAYC 0202202a l.E) - ._.... _.. 30200. Page:1 Receipt issued In Accordance w.lh Section 31.075 of the Texas Property Tax Code APPLICATION FOR TAX REFUND Collecting Office Name Srazo? County Tax Office 4151 County Park Court Bryan Texas 77802 Ph. 979-775-9930 JOHNSON KEVIN MCINNERNEY & DANIA V LOMUSCIO 2063 S IONE MEADOW CIR BRYAN TX 77803-2574 Collecting Tax for: (taxing entitles) Brazos County, City of Bryan, City of College Station Bryan ISO, College Station ISD, FI, F2, F3, F4, City of Kurten, Navasota ISD Legal:. STONE HAVEN COMMUNITY, SPACE 2063 STONE MEADOW CIR, SER# CW2008299TXA, HUD# HWC0320137 Address: 2063 STONE MEADOW (PVT) CIR , Account## 115483 i Name ofiTaxing Unit Tax Year of Refund ZREFUND 2022 reason for refund: OP -Overpayment KNIGHT WILLIAM S 7644 E HIGHWAY 21 BRYAN�,ATE 77808 Payment Date Amount Paid Refund Amount Requested 10/31/2022 $4S4.73 $30.25 Sign below and return form to the Brazos County Tax Office. "I herebyapply for the refund of the above -described taxes and certify that the information on this form is true and correct." Slgnati�rei pate Phone;## Email Address If you Lake a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Gas Penal Code Section 37.10. Is (4(narove j Disapproved Officer signature Date Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code ted Officer Signature Date 10, 11/02/2022 09:10AM KRISTEEN ROE, ICTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY P�►RK CT BRYAN, TX 77802 PAID BY: KNIGHT WILLIAM S 8062 PROSPECT LN BRYAN, T�, 77808-8793 of Receipt Numb- 3167518 pate -posted �--�101311202�2 Payment Type y P Payment Code ? OverlRefund Total Pald 1 $454.73 Legal_Acres_ 1_Owner Name and Address 115483 02021-D000-0119 0.0000 : KNIGHT W1LLiAM - - _ Legal Description 2063 STONE MEADOW CIR STONE HAVEN COMMU rlY, SPACE 2063 STONE W C MEADOIR, SER# CW2008299TXA, HUD# -- _1 BRYAN, TX 77803-2574 HWC0320137 $ifus - - --- �t)BA Name 2083 STONE ME4DOIN (PVf) dlR` t t - -: - , Enbty _ �� Year Rake -Taxai�te Value Stmt# -Void Original Tax Riscnis - P&I Att Fees Overage Amount PcT �r- Z REFUND ENTffY 2022 0.00000 0 145301 N 30.25 0.00 0.00 0.00 0.00 30.25 BRAZOS COUNTY 2022 0.42941 19,356 71489 N 83.12 0.00 0.00 0.00 0.00 83.12 CITY OF BRYAN 2022 0.62400 19,356 71469 N 120.78 0.00 0.00 0.00 0.00 120.78 BRYAN ISD 2022 1.13960 19.356 71469 N 220.58 0.00 0.00 0.00 0.00 220.68 454.73 Balance Due As Of 1013V2022: -30.25 Tender Details' Description = -�� Aniount -- - L------------ Check --- REPOST ------ _ _ �_ �MH Escrow 454.73 454.73 � VIJCI d[W a 3 9 - - TdFal Pal, Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code i i BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2022-2023 BUDGET YEAR NO.22/23 19.01-19.06 On this the 141' day of February 2023 at a regular meeting of the Commissioners' Court, the following .members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Chuck KonderIa, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Wanda Watson, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 141h day of February 2023 the Court heard and approved a budget amendment(s) for the 2022-2023 budget year for Brazos County, Texas; and . WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2022, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 141' day of February 2023. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Vol. q pg. 2 72 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123.19.01 211412023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Primary Election Services Fund Election Services Departmental Support Expenditure 1,000.00 Primary Election Services Fund Election Services Contractual Services Expenditure 1,000.00 Primary Election Services Fund Reallocation of funds to cover the cost for licenses and support for election equipment - DIV 35000 NNP I _ .2/7/202_j 71020000 ,County Judge Approval• _ _ _ Date _ 273• Vol. P9' BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 -19.02 2/1412023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Sheriff Office - Non Capital Departmental Support Expenditure 6,269A2 General Fund Expenditure 6,269.02 General Permanent Improvement Fund Revenue 6,269.02 General Permanent Improvement Fund Commissioner's Court - Capital Departmental Support Expenditure 2,030.98 General Permanent Improvement Fund Sheriff Office -Capital Capital Outlay Expenditure 8,300.00 Sheriffs Office - Administration Reallocation of funds to purchase three replacement smart televisions for the Command g&WgLl1pqrade at the SG —riffs —O - AdIninistration Building. NNP I LDate: _ _ _ _ ._ 217/20231 y County Judge Approval__ _ _ _ _ Date For=Oracle Entry Only FUND DIV ACCT Change in Budget ACCOUNT NAME 01000 28000006 60500000 (6,269.02) 01000 00000000 91110000 6,269.02 45000 00000000 49028000 6,269.02 45000 63110001 61130000 (2,030.98) 45000 63280001 8028I000 8,300.00 --------------- VOL a&%_ pg 274 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 -19.03 2/14/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Certificates of Obligation 2020 Roof Repair Justice of the Peace Precinct 3 Contractual Services Expenditure 40 332.50 Certificates of Obligation 2020 Roof Repair Constable Precinct 3 Contractual Services Expenditure 20,192.50 Certificates of Obligation 2020 Hail Repair Capital Outlay Expenditure 60 525.00 Certificates of Obligation 2020 Reallocation of funds to due to the roof replacement on the Pet. #3 Building was com lete t-them f FY 2022. undin not needed for FY 2023. LDate�2/7/20231 NNPI f �..A CountyJudgeApproval —__ _ Dater. _ fte-Oracle Entry Only FUND DIV ACCT Change In Budget ACCOUNT NAME 43200 63432243 71025000 (40,332.59 43200 63432303 71025000 (20,192,50 43200 63432400 80101000 60,525.00 F �d 390 P �275.1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 -19.04 2/14/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE American Rescue Plan Act American Rescue Plan Act - General Government Discretionary Spending Ex enditure 78 100.00 American Rescue Plan Act American Rescue Plan Act - General Government Professional Services Expenditure 78,100.00 American Rescue Plan Act - Ceneral Government Reallocation of funds for the Broadband Consultant that was approved by Commissioner's -ebrua 7, 2 3. ! NNP! (Date: - 2/8/2023 1 County Judge Approval Date _ Vol. 39J) pg. 276 I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 -19.05 2/1412023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Information Technology - Non Ca ital Departmental Support Expenditure 740.00 General Fund Commissioner's Court - Administration Departmental Support Expenditure 740.00 Information Technology Reallocation of funds to purchase a replacement printer for Commissioner's Court. I I NNPJ Date: 218/2023; 1000 County Judge Approval Date NT NAME vol. 39 Pg. 277a BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 -19.06 2/14/2023 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Road & Bridge - Administration Repair and Maintenance Expenditure 2,600,525.00 General Fund Road & Bridge - Administration Contractual Services Expenditure 2,600,525.00 Road & Bridge Administration Reallocation of funds to cover the cost for seal coat. NNP Date: 2/S/M023 DIV 01000 65670000 _County4R49eApproval __ _ Date _ Vol, -- 3 9 pg. 2781 Personnel Change of Status ( Feb 8, 2023 ) Commissioners' Court Date: 02-14-2023 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Employment lepartme6tNam'e'� z .'t' y`yf J"' J f� Emadyee`Mame Ayk+R.}l ¢ 1� �''r Toms Indigent Defense Commission Grant Batten, Debora Texas Indigent Defense Commission Grant Brewer, Chelsea Sheriff Office - Jail Administration Chesterfield, Cassie County Treasurer - Administration Cowley, Melissa Sheriff Office - ]all Administration Hamilton, Mya County Judge Lovett, Ashley Facilities Services - Administration Martinez Sanchez, Bsmeialda County Attorney - Administration Ocampo Banos, Brisa Sheriff Office - Jail Administration Omelas, Cesar Toms Indigent Defense Commission Grant Petrus, Sarah Sheriff Office - ]ail Administration Smith, Sheldon Sheriff Office - Jail Administration Waliett, Ronnie Sheriff Office - Jail Administration Wilcox, Eric �, r g a _ asxi " p3 rr g? s dZ 5ks� .ca. r_Ysdi» h. z• i .t_s yr s6 g.� a4 f,af�t Separations �DepartmentNamQy�� r ° `g<ErtiAiaYeeiName County Agrimbre Extension - Administration Brooks, Jute Sheriff Office - 3a4 Administration Chatham, Takesha Exposition Center - Administration Golden, Miranda Road & Bridge -.Administration Meyer, Nichols Sheriff Office- Jail Administration Pneston-Abbott, Mary Road & Bridge - Administration Springer, Ryon Approved in Commissioners' Court: 02-14- 023 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) v®i, 39 Pg. 2' 9 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: 02-14 2023 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To County Court at Law #2 McCall, Kresta Change of Status. District Attorney — Administration Capps, Kevin McLemore, Philip Change of Status Change of Status Juvenile Services — Detention Walker, Jeremy Change of Status Tax Assessor - Collector Pequeno, Griselda Robinson, Arquetta Change of Status Change of Status TJJD — SA Basic Probation Ortega, Daisy Change of Status TJJD — SA Community Programs — Community Based Turner, Aneus Change of Status Approved in Commissioners' Court: 02-14-2023: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol, 3 9 � P g.