HomeMy WebLinkAbout2022-12-28 10:00AM REGULAR SESSIONBRAZOS COUNTY
B RYAN, T EXAS
NOTICE OF MEETING AND AGENDA
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BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON DECEMBER 28, 2022 AT 10:00 AM IN
THE COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE
AT FACE BOOK.COM/BRAZOSCOUNTYTX
1. Invocation and Pledge of Allegiance
• U.S. and Texas Flag — Commissioner Cauley
2. Call for Citizen input and/or concerns
Consider and take action on agenda items: 3 -15
3. Approval of the following appointments to the Brazos County Emergency Services
District #1 with term limits as follows:
• a. Lynn Elliott -January 1, 2023 -December 31, 2024
• b. Doug Bramwell - January 1, 2023 - December 31, 2024
• c. Carlyle Frazier - Unexpired term ending December 31, 2023
4. Approval of the following Job Description:
• a. Office Manager (Texas Indigent Defense Commission Grant) 2080 hours
(Code B0136)
5. Approval to accept a $100.00 monetary donation to purchase Christmas gifts for youth
in the juvenile detention center.
6. Approval of Public Official Bonds.
7. Request approval to wire transfer up to $40,878.10 from the Brazos County Local
Provider Participation Fund for D.SRI P DY 11 Round 2 for qualifying hospitals.
8. Discussion and take possible action on a Brazos County Mental Health Court.
Vol.i / Pg.
9. Approval of order exempting the contract with Ungerboeck from competitive bidding,
pursuant to LGC 262.024 (a)(7).
10. Approval of Contract #23-098 with TextMyGov for Brazos County Elections.
11. Approval of Contract #23-100 Event. Management Software with Ungerboeck for Brazos
County Exposition Complex.
12. Tax Refund Applications for the following:
Overpayments,
• a. Will Properties, I nc - $95.14
• b. David Mingus, Jr. - $34.63
• c. Michael Pierce - $14.17
Payment in Error
• d. Lauren Wood Stranahan - $4,487.92
• e. Tamara Kelly - $5,369.74
13. Budget Amendments. -
• FY22/23 Budget Amendments 12.01 -12.02
14. Personnel Change of Status.
• a. Employment & Separations
• b. Personnel Action Forms
15. Payment of Claims.
16. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of December 17,
2022.
Acknowledgement of FY 2022-2023 Contingency Budget to Actuals by Fund as of
December 17, 2022.
17. Acknowledgement of monthly reports submitted in December 2022.
18. Juvenile director's report on detention population.
19. Sheriff's report on inmate population.
20. Announcement of interest items and possible future agenda topics.
21. Call for Citizen input and/or concerns
22. Adjourn.
EVol. Pg.--�7--:
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or'County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to
attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business
of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX77803, THE
PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COM/BRAZOSCOUNFYTX is wheelchair accessible. Handicap parking
spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make
arrangements, please call (979) 361-4102.
Vol* 3� % Pg.
MINUTES
DECEMBER 28, 2022
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in
the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on
Wednesday, December 28, 2022 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Russ Ford, Commissioner of Precinct 2;
Nancy Berry, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance
• U.S. and Texas Flag — Commissioner Cauley
2. Call for Citizen input and/or concerns
Patrick Baca asked the Court to educate themselves on the success of Veterans Court.
He stated that he did not appreciate the cancellation of the workshop on the matter..
Lonny Masterson stated that they are not giving up on establishing a Veterans Court and
offered his and Patrick Baca's assistance to any Veteran in need.
Vol. 390 Pg. �a�
Consider and take action on agenda items: 3 -15
3. Approval of the following appointments to the Brazos County Emergency Services
District #1 with term limits as follows:
• a. Lynn Elliott - January 1, 2023 - December 31, 2024
• b. Doug Bramwell - January 1, 2023 - December 31, 2024
• c. Carlyle Frazier - Unexpired term ending December 31, 2023
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
4. Approval of the following Job Description:
• a. Office Manager (Texas Indigent Defense Commission Grant) 2080 hours
(Code B0136)
A copy of the job description is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
5. Approval to accept a $100.00 monetary donation to purchase Christmas gifts for youth
in the juvenile detention center.
A copy of the donation form is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
6. Approval of Public Official Bonds.
The following official bonds were approved:
J.P. Ingram, Constable Precinct 3
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
7. Request approval to wire transfer up to $40,878.10 from the Brazos County Local
Provider Participation Fund for DSRIP DY 11 Round 2 for qualifying hospitals.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
8. Discussion and take possible action on a Brazos County Mental Health Court.
Commissioner Cauley made a motion to enter discussion and take possible action on a
Vol. Pg. -_
Mental Health Court. Commissioner Ford seconded the motion. The Court then entered
into discussion.
Commissioner Ford stated that during the process of discussing the potential
establishment of a Veterans Court, it was brought to his attention that with the current
population in Brazos County, it may be statutorily required to first create a Mental Health
Court. He then asked Judge Hawthorne to share his thoughts on the matter.
85th District Court Judge Kyle Hawthorne shared his and General Counsel Bruce
Erratt's research on the statutory requirements for creating a Mental Health Court. Judge
Hawthorne recommended that the first steps would be to figure out if the County can
afford to proceed and determine what the actual need is here. He suggested looking into
partnering with other surrounding counties and Texas A&M University to pool resources.
The Court entered into further discussion on the matter. Commissioner Aldrich
expressed his appreciation for taking a proactive approach to the mental health needs in
Brazos County.
American Legion State Vice Commander Tom Marty stated that he is looking forward to
a workshop on the establishment of both a Mental Health Court and Veterans Court. Mr.
Marty asked that the Court take into consideration the parallels between the Mental
Health Court and Veterans Court. He noted the programs that are already in place to
help those suffering with mental health issues.
Maxine Hinze, a mother of a child with mental illness, spoke in support of establishing a
Mental Health Court. Ms. Hinze compared the lack of funding for mental health
resources to the abundance of funding for animals in need, calling it shameful. She
added that most people are completely clueless when it comes to mental health issues
and feels that a Mental Health Court is absolutely necessary.
John Quinn, a local attorney, discussed a need for both a Mental Health Court and a
Veterans Court. Mr. Quinn stated that without resources to rehabilitate these offenders,
they will likely continue to offend.
Commissioner Berry offered a motion to schedule a workshop on the Mental Health
Court and the Veterans Court, the motion was seconded by Commissioner Cauley.
Judge Peters clarified that the agenda item only pertains to the Mental Health Court.
Commissioner Aldrich added that he would like to have two separate workshops. Civil
Counsel Ed Bull advised the Court that a vote has not been taken on the original motion.
Commissioner Berry stated she would like to amend the original motion for a future
workshop on a Mental Health Court. Commissioner Cauley seconded the motion. Judge
Peters then clarified that the Court would first vote on the amendment to the original
motion and then vote on the original motion as amended. The Court voted unanimously
to amend the motion. The Court next voted unanimously to approve a future workshop
on a Mental Health Court.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
9. Approval of order exempting the contract with Ungerboeck from competitive bidding,
pursuant to LGC 262.024 (a)(7). -
Vol. v 8 pg. to
A copy of the Order is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
10. Approval of Contract #23-098 with TextMyGov for Brazos County Elections.
Commissioner Cauley made a motion to approve Contract #23-098 and was seconded
by Commissioner Berry.
Commissioner Ford then called for discussion and proposed tabling the item until after
the New Year for consideration by the newly elected Commissioners. Commissioner
Ford made a motion to table the item and was seconded by Commissioner Aldrich.
Purchasing Agent Charles Wendt explained that the purpose of this contract is to
alleviate the burden on the Elections Administration during election time by providing
another means for voters to obtain frequently requested information without tying up the
Elections Administration phone lines.
Judge Peters stated that while he is not sure how time sensitive this item is, he does
know that there is a discount available for a limited time. Commissioner Cauley added
that the discount would include a waiver of a $4,500 set-up fee. Further discussion
ensued regarding alternatives to the TextMyGov contract however, Commissioner Berry
and Commissioner Cauley agreed that it was important to save the $4,500 and to
enhance the election process and proceeded to call for a vote.
The Court took a vote on the motion to table the item. The vote to table failed with
Commissioner Ford and Commissioner Aldrich voting in favor and Judge Peters,
Commissioner Berry and Commissioner Cauley opposed.
The Court then took a vote on the initial motion to approve Contract #23-098. The vote
passed with Judge Peters, Commissioner Aldrich, Commissioner Berry and
Commissioner Cauley voting in favor, and Commissioner Ford opposed. ,
A copy of the service contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-1. Ayes: Aldrich, Berry, Cauley, Peters. Nays: Ford.
11. Approval of Contract #23-100 Event Management Software with Ungerboeck for Brazos
County Exposition Complex.
A copy of the service contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
12. Tax Refund Applications for the following: �g
Vol, Pg.
Overpayments
• a. Will Properties, Inc - $95.14
• b. David Mingus, Jr. - $34.63
• c. Michael. Pierce - $14.17
Payment in Error
• d. Lauren Wood Stranahan - $4,487.92
• e. Tamara Kelly - $5,369.74
Motion: Approve, Moved by Commissioner I rma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
13. Budget Amendments.
• FY22/23 Budget Amendments 12.01 -12.02
12.01 To recognize a donation to Child Protective Services.
12.02 Transfer Contingency funds to Risk Management.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
14. Personnel Change,of Status.
• a. Employment & Separations
• b. Personnel Action Forms
Commissioner Cauley stated that she is excited to see the new hires within the Juvenile
Services Department. A copy of the Personnel Change of Status is attached.
Motion: Approve, Moved by Commissioner I rma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
15. Payment of Claims.
Claims
8119611 — 8119695
9006501 - 9006537
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry; Cauley, Ford, Peters.
16. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of December 17,
2022.
Acknowledgement of FY 2022-2023 Contingency Budget to Actuals by Fund as of
December 17, 2022.
P9
Vol. ® 3
(p
The Court acknowledged receipt of the 2022-2023 Budget to Actuals by Fund and
Contingency Fund Budget to Actuals as of December 17, 2022.
17. Acknowledgement of monthly reports submitted in December 2022.
The Court acknowledged receipt of the Extension Service reports submitted in
December 2022 and acknowledged receipt of reports from the following County and
Precinct Offices showing revenues collected and remitted to the County Treasurer:
County Clerk
Justice of the Peace Precinct 4
Constable Precinct 2
Veterans Services
18. Juvenile director's report on detention population.
Judge Peters reported on behalf of Juvenile Director Linda Ricketson that there are 32
juveniles in the detention center, 28 are male and 4 are female, and 26 have electronic
monitors.
19. Sheriff's report on inmate population.
Sheriff Wayne Dicky stated there were 633 inmates in jail, 548 inmates are male and 85
are female, 64 have electronic monitors.
20. Announcement of .interest items and possible future agenda topics.
Commissioner Berry proposed having a collaborative workshop regarding the Mental
Health Court and Veterans Court. Commissioner Cauley suggested keeping the
workshops separate but supported moving forward with a Veterans Court workshop as
soon as possible.
Commissioner Aldrich questioned the status on setting a date for the Veterans Court
workshop however, Judge Peters stated that the question was beyond the scope of this
agenda item.
Commissioner Aid rich then took a moment to thank Commissioner Cauley and
Commissioner Ford for their service to Brazos County. Commissioner Ford thanked the
Court and stated that it has been an educational experience that he has thoroughly
enjoyed. Commissioner Cauley added that it has been an honor to serve Brazos County
and the citizens of Precinct 4. Commissioner Berry stated that it has been an honor to
serve with both Commissioners.
Judge Peters announced the Investiture Ceremony for the incoming elected officials will
be held Sunday, January 1, 2023 at 9:00 a.m.
21. Call for Citizen input and/or concerns
Justice of the Peace, Precinct 2 Terrence Nunn spoke in favor of establishing a
Veterans Court. Judge Nunn, a Veteran himself, explained that Veterans need help in
learning how to cope once they are discharged from the military. He stated that this is not
a "get out of jail free card" but instead, an opportunity for those who served to redeem
themselves.
VOL 38o Pg. � D
Ann Boney thanked Commissioner Cauley and Commissioner Ford for their service to
Brazos County. She also thanked Judge Hawthorne for his input regarding the
establishment of a Mental Health Court. Ms. Boney expressed her desire to see the
community come together to take care of people with mental illness.
Lonny Masterson, the new Peer Support Director for National Alliance on Mental Illness
(NAMI ), offered his assistance in working with the Court to begin the groundwork on a
Mental Health Court. Mr. Masterson asked to be notified as to the date and time that the
workshop will take place.
John Book shared his appreciation for the discussion that took place during the meeting
regarding mental illness and establishing a Mental Health Court.
22. Adjourn.
Vol.'50 �. Pg.
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The: foregoing minutes of the Commissioners Court Meetingaield December 28, 2022 have been
examined and are approved in open Court this- 1O�h day of January 2023, in Bryan,.Brazos
County, Texas.
/r
Duane Peters Steve Aldrich
County Judge Commissioner, Precinct 1
Chuck Konderla Nancy Be
Commissioner, Precinct'2 Commissioner, Precinct 3 .
Y
Wanda Wats
Commissioner, Precinct 4
Attest:
Karen McQueen
County Clerk
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BRAZOS COUNTY
BRYAN: TEXAS'
APPOINTMENT
The Commissioners Court of Brazos County does 'hereby approve the appointment of
Lynn Elliott
to the
Brazos County Emergency Services District #1
The term of this appointment is January 1, 2023 through December 31, 2024.
Duane Peters Date
County Judge
390 Pg- 7®----
,Vol. .
BRAZOS COUNTY
BRYAN, TEXAS
APPOINTMENT
The Commissioners Court of Brazos County does hereby approve the appointment of
Doug Bramwell
to the
Brazos County Emergency Services District #1
The term of this appointment is January 1, 2023 through December 31, 2024.
Duane Peters Date
County Judge
Vol. '32(o Pg. _�
BRAZ`OS COUNTY
BRYAN, TEXAS
APPOINTMENT
The Commissioners Court of Brazos County does hereby approve the appointment of
Carlyle Frazier
to the
Brazos County Emergency Services District #1
Unexpired term ending December 31, 2023.
(a/aal a .
Duane Peters Date
County Judge
Vol. 39(o pg. 78
Brazos County
Job Description
Last Updated: 12/19/2022
Template Revision 12 0811512012
Class Number:
B0136-1
Title:
Office Manager
Pay Group:
NA
Department:
Texas Indigent Defense Commission Grant
FLSA Status:
'Non -Exempt
Reports To:
Chief Public Defender
Approved Date:
I
EEOC Category:
Office and Clerical
General Summa :
The Office Manager position administers fiscal processes including budget preparation and management, office automation, procurement, personnel
management; and applies a comprehensive knowledge of administrative management principles, practices, methods and techniques; as well as
supervising all employees as to office policies and procedures.
Essential Duties:
• Assist Chief Public defender in the administration of fiscal process, and budget management.
• Assist in preparing all proposals, gathering statistics, analyzing prior years expenses with current expenses to show correlations, for
preparation of annual budget.
• Oversee and ensure efficient office automation, case intake and discovery management.
• Assist the Chief Public Defender In ensuring high quality representation of all clients during all phases of pre-trial and trial process.
• Communicate with attorneys as needed.
• Work with Indigent Defense Coordinator to ensure that all currently Jailed defendants who qualify for services are accounted for and
receiving services.
• Oversee weekly meetings with support staff to discuss and oversee any matters as needed.
• Conduct annual performance evaluations with the Chief Public Defender to provide feedback to all employees.
• Responsible for paying monthly bills and maintaining a monthly budget balance for the administrative account of the Public Defender
Office.
• Responsible for preparing and submitting payroll records.
• Maintain administrative records of the office as directed by the Chief Public Defender.
• Performs various accounting and bookkeeping tasks for the Public Defender Office, including tracking expenses, Initiating invoice
payments, preparing purchase orders, assisting with the annual budget process, and ordering all supplies for the office.
• Makes travel, continuing education, and conference arrangements for Public Defender Office staff, including calculating and initiating travel
advances.
• Maintains departmental personnel records, Including leave time.
• Handles personnel issues such as sick leave and vacation times for all Public Defender employees.
• Performs various administrative functions for the Public Defender Office, including general filing, opening, and. prioritizing mail, and
receiving, prioritizing, and handling calls.
• Responsible for preparing requisitions for any grants given to Public Defender Office.
• Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and
creating reports
• Managerial duties include overseeing the staff, assisting the departments, staff evaluations and disciplinary actions.
• Identifies Issues -and develops procedures for more effective processes within the office and in the services provided to the public.
• Conducts review of employee applications and oversees testing and interview process.
7APPR
K7
Other Duties as assigned. ��
Received:
Chief Public
.Duane Peters Jim
Given: Directly supervise non -attorney employees in the office and assist in supervising attorney employees.
N01.. -�'� Pg. 79
Education
i
Required: Graduation from a standard high school or equivalent.
Preferred: Bachelor's degree from accredited college or university.
Ex edence
Required: 3+ years experience handling office management or legal assistance work in a law firm or public office.
Preferred: 5+ years of experience handling office management or legal assistance work in a law firm or public office.
Valid driver's license
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
Individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee Is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and
kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 20 pounds, such as books, stacks of records, or other similar
objects. Specific vision abilities required by this job include close vision, and ability to adjust focus.
Knowledge, Skills, &
Abilities
TypjCal:
Knowledge of legal practices and terminology, and understanding of basic legal concepts such as jurisdiction,
notice, and due process; knowledge of basic investigative methods, rules of evidence, and agency policies and
procedures relevant to investigations and enforcement; working knowledge of administrative law proceedings
and the associated legal documents; proficiency in drafting legal documents and basic business
correspondence using proper spelling, punctuation, sentence structure, and grammar, knowledge and
experience with using computers and other office equipment, and software such.as Microsoft Word, Excel,
PowerPoint, Internet, and Outlook; ability to use a computer to conduct Internet research and produce legal
documents and correspondence: general understanding of the use of electronic databases; effective
communication skills in the contexts of telephone contacts, In -person contacts, and testifying In court; excellent
writing skills; ability to establish and maintain effective working relationships; ability to demonstrate
Independent thinking and decision -making; and ability to plan ano manage multiple tasks or courses of action
simultaneously, and respond effectively to rapidly changing priorities,
Work Environment
TypiCal: The physical and environmental demands of this job are those typical to a general office environment.
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. The noise level in the work environment is usually
moderate. While perforating the essential duties of this job, the employee Is constantly required to perform
multiple tasks simultaneously, to work under time pressures to meet deadlines, and to work closely with others
a part of a team; the employee is frequently required to do tedious, exacting work.
voi.
BRAZOS COUNTY, TEXAS
ACCEPTANCE OF DONATED/AWARDED PROPERTY
DONATION OF COUNTY PROPERTY
Date: 12/19/22
✓Acceptance of Donated/Awarded Property Donation of County Property
(Awarded property requires signed court documentation)
Acceptance of Donated Inmate Property
(Requires signed inmate documentation —NO VALUE ASSESSED)
Item Description:
Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank
fields will be returned for completion.
Make:
Model:
Year. SN/VIN #:
Functional Non -Functional. Explain if Non -Functional
Additional Description/Information: 1 Check totaling $100.00: Terrell and Penny Miller
Estimated Value: _. $100.00�
Check the appropriate account based on
estimated value of property being accepted:
✓0 61235000 (Donation - Other)*
60010000 (No Asset Tag -Under $500)
0 67010000 (Minor Property - $500 - $4999)
❑ 80010000 (Capital Property - Over $5000)
vonanon or
Check the appropriate entity property being
donated to:
Government Entity:
Organization Name
Other (Due to Statuatory
requirements prior approval
is required by Purchasing: Organization Name
*Donation — Other account 61235000 is to be used ON,LYfor cashleheck funds donated to Brazos County.
I certify that the above -mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon
approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or
reject the donation will be made at the sole discretion of Commissioners Court based upon such things as usefulness, projected operating,
maintenance and insurance costs.
Requesting Department: Juvenile Services `
Department Name Authorized Signature
Organization Receiving Donated Property:
Authorized Signature
Approved by Co Cour on this R6 day of tern ��� a00 a
Commissioners Court Approval
Vol v8� _ Po. g I
To:
BRAZOS COUNTY
JUVENILE SERVICES DEPARTMENT
Linda Ricketson, Director
Lupe M. Washington, Assistant Director
Commissioners Court
From: Linda Ricketson, Executive Director
Brazos County Juvenile Services
3
•%i
.E
Date: December 19, 2022
RE: Holiday Monetary Donations - $100.00
The Brazos County Juvenile Services Department is requesting approval to accept
tangible and monetary donaons;nerforhhHousd-inhe Juvenileti-ordtyoue
F
Detention Center to have gifts for the holiday season. Any monetary donations
accepted will be deposited with the Brazos County Treasurer, indicating the
appropriate account and an explanation. of how the funds have been requested to
be used by the donor.
�.F
As the majority of the youth detained are from low socio-economic backgrounds,
any monetary donations received would be used to purchase items such as socks,
warm-ups, board games, underwear, t-shirts, gift cards to food vendors etc... If any
donor wishes to donate actual gifts for the Detention Center, a donation form
would be submitted to Commissioner's Court detailing the items donated, as per
County policy.
The Juvenile Services Department does not anticipate asking Brazos County for any
additional funds to support this initiative.
:LJ. Holmgreen Brazos County Juvenile Justice Center
1904 West S 21 *i$ryan, Texas 77803
Office (979) 823-3544 * Fax (979) 823-4211y
Foi. ��� Pg.
BRAZOS COUNTY
BRYAN, TEXAS
DEPARTMENT:
NUMBER:
DATE OF COURT MEETING:
12/28/2022
ITEM:
Approval of Public Official Bonds.
TO:
Commissioners Court
DATE:
11/29/2022
FISCAL IMPACT:
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
AMCHMENTS:
File Name
Description
No Attachments Avallable
Type
APPR
Duane Peters Date
County Judge
Bond to be approved in Commissioners'
Court on December 28, 2022
JP Ingram, Constable, Pct. 3
BRAZOS COUNTY
BRYAN, TEXAS
DEPARTMENT: Budget Office NUMBER:
DATE OF COURT MEETING: 12/28/2022
ITEM: Request approval to wire transfer up to $40,878.10 from the Brazos County Local Provider
Participation Fund for DSRI P DY 11 Round 2 for qualifying hospitals.
TO: Commissioners Court
FROM: Nina Payne
DATE: 12/18/2022
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
SOURCE OF FUNDS: Local Provider Participation Fund - Fund 16000
NOTES/EXCEPTIONS: Use TeXNet System entered by Wednesday, January4, 2023, with settlement date of
Thursday, January 5,2023, using the DSRIP bucket.
ACTION REQUESTED OR Request to approve wire transfer.
ALTERNATIVES:
ATTACHMENTS:
File Name Description Tvpe
DSRIP_DY11 Round 2 IGT Notification - DY 11 Round 2 DSRIP Backup Cover Memo
_January2023=_RHP 03=_Backup.pdf
DY 11_Round 2 Trace Sheet Submission.pdf DY 11 Round 2 DSRIP Trace Sheet Backup Material
APPROVED
a�aglaat,
Duane Peters Date
County Judge
Vol. pg. g.-
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in MIMISMIMM-M71
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Cc: Brown.Adam (HHSC1: ConrAnSauUHHSQ Wade.Tonika (H- SO HHSC Texas Healthcare T ransformaHon and Quality Improvement
EMg= Quintanilla.5arah (HUM; HHSC PFD DSRIP Pavmen c
Subject: DSRIP DY11 Round 2 IGT Notification - January 2023 - RHP 03
Date: Wednesday, December 14, 202212:31:46 PM
Attachments: ImaoeQ01.pna
DY11R2 AffillaHon and IGT Summarl .c.xlsx
Brazos -County Disclaimer...............................................................................................................................
This is an email from an EXTERNAL source. DO NOT click links or open attachments unless you i
;recognize the sender and have verified that the content is safe. Never enter USERNAME, PASSWORD or
Pensitive information on pages linked from this email.*****
Anchors/Government Entfi lesiPrOvfders:•----•-•------------------------------------------------------------------------------------------- - ----�
Please carefully review this message In its entirety making nate of the information -provided
which n9rtains to the PMO Delivery Slestem Reform Incentige Payments ( SA RIP)
Attached are the following files: DSRIP Notification- DY11 Round 2 Affiliation and IGT Summaries
workbook. These workbooks include DY10 DSRIP payments and DY10 Round 2 Carr forw
The DY11 Round 2 Affiliation and IGT Summaries workbook has separate tabs for each Regional Healthcare
Partnership (RHP) and contains the Intergovernmental Transfer (IGT) needed, by affiliation, for DY10
DSRIP payments and DY10 Round 2 Carryforward.
The DY11 Round 2 Affiliation and IGT Summaries workbook has separate tabs for each RHP and contains
the total IGT needed by each IGT Entity for the DY10 DSRIP payments and DYIO Round 2 Carryforward
Reporting.
Providers can determine their estimated payment amount by dividing Column J of the DY11 Round 2
Affiliation and IGT Summaries workbook in the Affiliation Summary tab by the state share of the current
FMAP. The current FMAP is 66.070/b/33.930%.
The Transformation Waiver Team will email the Anchors information to share with providers regarding how
much will be paid by Category and measure. Health and Human Services Commission (HHSC) Provider
Finance Department is unable to answer questions regarding this information. Please send any questions
regarding this information to TXHealthcareTransformationCa)hhsc.state.tx.us
HHSC requires that the appropriate TexNet bucket Is used for DSRIP Reporting IGTs. The DSRIP Reporting
IGT should be placed in DSRIP.
IGT Entities may choose to IGT less than the required amount for DSRIP Reporting payments; however, all
affiliated providers and metrics will be paid proportionately. IGT may not be directed towards specific
providers, Categories, or metrics.
A screen shot/.pdf of the confirmation/trace sheet or email of the confirmation number if the TexNet is
submitted over the phone Is required and must be emailed to PFQ ,QSRIP Payments0hhs texaG We
are requesting that all government entities enter their IGT transactions into TexNet no later than January
4th with a Settlement Date of January 5th. No IGT's submitted after January 5th will be accepted.
HHSC Accounting will request the Comptroller to Issue payments according to the following estimated
schedule:
Wednesday, January 04 2023
Last date for Public entities to enter TexNet and submit Trace Sheet
Thursda January 05 2023
TexNet Sweeps Settlement date of funds
Thursday, January 19, 2023
Payment issue date for Transferring Hospitals "Big 6"
Tuesday, January 31, 2023
Payment issue date for Non Transferring Hospitals
Information regarding TexNet Connect can be found at
httg /Jcamotroller exa ,govfp_rogramsiMtems/docs/96 1193 ,df
Thank you,
HHSC-Provider Finance Payments
Texas Health and Human Services Commission
North Austin Complex
PO Box 149030, Mail Code H-400
4601 Guadalupe St
Austin, TX 78751
TEXAS
ti Health and Human
Services
Confidential: This transmission is confidential and intended solely for the use of the individual or entity to which it is addressed, If you
receive this transmission In error please notify sender and remove all copies from your computer.
Vol. pg. g 7
Brazos County, Texas
DY 11 Round 2 DSRIP IGT
TRACE Number:
Agenda Date: Tuesday, December 28, 2022
TexNet Date: Wednesday, January 4, 2023
Settlement Date: Thursday, January 5, 2023
Bucket: DSRIP
The Truce Number is in the receipt you receive from the Comptroller once you have submitted your IGT into TexNet
IGT Affiliation
Total Approved IGT
Number
RHP
rovider T
Provider TP1
Provider Name
IGT Name
for DY 11 Round 2
DSRIP
450-19-0008-00041
RHP 17
135226205
Scott & White Hospital Brenham
Brazos County dba Brazos County LPPE
$ 40,87&10
DSRIPIGTTatall
$ 40,878.10
Nina Payne npayne@brazoscountytx.aov 979-361-4186
Katie Conner kconnerQbrazoscountytx.00v 979-361-4359
F:\indigent Health Care\County Health Care Provider Program HB 3185\2023 IGTs\January DSRIP DY 11 Round 2 IGT\DY11R2 Affiliation and
IGT Summaries
COMPETITIVE BIDDING REQUIREMENT EXEMPTION OF A CONTRACT
FOR SOLE SOURCE MADE BY A COUNTY
UNDER LOCAL GOVERNMENT CODE SECTION 262.024(A)(7)(A)
The attached Agreement between Brazos County and Ungerboeck, for the provision of
goods and services described in the attached Customer Agreement constitutes a
contract. The Brazos County Commissioners Court finds that this is a contract for
goods and services for which competition is precluded due to limited availability by a
sole source and is made by a county under V.T.C.A. Section 381.004(a)(10) and is
exempt from competitive bidding. This Order is made pursuant to V.T.C.A. Local
Government Code §262.024(a)(7)(A) and is to be entered into the Commissioners Court
minutes.
APPROVED VDISAPPROVED () �, � , �v a�
BY COMMISSIONERS COURT ON E (DATE)
Duane Peters, County Judge
Vol. pg g�
MEMORANDUM
TO: Duane Peters, County Judge
Steve Aldrich, Commissioner
Russ Ford, Commissioner
Nancy Berry, Commissioner
Irma Cauley, Commissioner
FROM: Jacqueline Foster, Assistant General Manager, Brazos County Exposition Complex
DATE: December 16, 2022
SUBJECT: Ungerboeck Upgrade
Ungerboeck is a fully integrated event software program that supports venue management. In October 2012
the Brazos County Expo Complex entered into agreement with the Ungerboeck system. We have been utilizing
Ungerboeck for all our booking and scheduling needs. This includes entering event information, generating a
deposit invoice, booking event space, event dates, event times, and entering specific equipment utilized during
the event to then generating an event invoice. For the past 10 years the Expo Complex has used this program
to meet our event needs. In moving forward, we have revealed that the Ungerboeck program has much more
to offer than our basic event needs. Upgrades have not been sought out in order to grow with the time. So, at
this point we find ourselves behind in event software. To bring the Expo up to speed and help employees
better utilize their time we are seeking an upgrade within the software program currently being used.
With Ungerboeck being a program, the Expo is familiar with we would like to continue to expand within.
Ungerboeck already contains all the pertinent information to our current events. It has built in features that
the Expo can customize to fit our needs today and moving forward. Such customizations contain structures for
Booking, Sales, Event Management, Operations to accounts receivable, room diagramming, online space
booking and event portal to name a few.
Ungerboeck currently hosts all of the Expo's data, with the added agreement we would be unlocking more
features in the software allowing employees to expand their ability to further increase revenue more
efficiently. Ungerboeck offers an array of time -saving features such as Booking, calendar, event details,
function management, service orders, contracts, report builder, to basic inventory and invoicing payment.
Not only would it improve proficiency forthe Expo Complex it also has the capability to assist the Brazos Valley
Fair & Rodeo with the company acquiring the ShoWorks program. ShoWorks is one of the most powerful
exhibitor and entries management system available. It too offers hundreds of time -saving features to make it
easy to process registration, judging, payouts and auctions for all types of entries.
With such features offered through Ungerboeck not only will it save time, but it will also help eliminate errors.
it also seemed logical to go with a program that works and continue with it for consistency.
Thank you for your consideration.
Vol. ® J?� Pg. ��
Brazos County
PurchasingDepartment
200 South Texas Ave., Ste. 352
Bryan, TX 77803
MEMORANDUM
To:
Commissioners Court
From:
Wm. Charles Wendt
Date:
April 28, 2015
Re:
Sole Source Exemption- Ungerboeck
Requested Action/ Recommendation:
Approval of exemption from competitive bidding requirements, for the purchase of event
planning software and services from Tiburon, Inc. pursuant to Section 262.024 (a)(7) of the
Local Government Code.
Background:
Jaqueline Foster, Assistant General Manager of the Brazos County Expo, has requested the
purchase of Ungerbock for Fairs & Showgrounds and additional modules for use by Brazos
County Expo and provided the attached memorandum including justification for this purchase.
Based on the information included in this memo, Ungerboeck. is the only provider of this
software and therefore this purchase can only be obtained from one source.
The approval of a sole source purchase meets the exemption requirements of Section 262.024
(a)(7) of the Local Government Code. This section provides for exemption based on purchasing
items that can be obtained from only one source. The exemption complies with Local
Government Code for sole source purchases. Section 262.024 (c) requires that if an item
exempted under Subsection (a)(7) is purchaseg the commissioners court, after accepting a
signed statement from the county official who makes purchases for the county as to the existence
of only one source, must enter in its minutes a statement to that effect. This Memo complies with
that requirement.
Wm. Charles Wendt
Purchasing Agent
Vol. fig, 1/
Sole Source Letter
March 23, 2022
E To Whom it May Concern:
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-Ungerboeck Systems International, LLC (Ungerboeck) acknowledges that it is the sole
ao
developer and owner of all source codes, methods, and practices relating to
Ungerboeck Services (including Ungerboeck Software, VenueOps, ShoWorks, and
a FafrVault). All licenses to Ungerboeck Services, including Ungerboeck Cloud, are
D
solely and directly acquired through Ungerboeck or its worldwide subsidiaries.
00
W
en
m
Ungerboeck Is the only organization which can provide any maintenance or support
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for Ungerboeck Services. Ungerboeck is the only Sole Source provider that can sell
N Ungerboeck products in Americas and has not authorized any other parties to resell its
y
M products.
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Ungerboeck provides a unique fully managed solution in the Ungerboeck Cloud,
o including hosting, backup and recovery, and software upgrades.
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U Ungerboeck Consultants complete .a certification program and deliver specialized
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0 International headquarters are in O'Fallon, Missouri, with additional wholly owned
offices worldwide.
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Q) Sincerely,
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Tim Daniels
Chief Financial Officer
Vol. ��� � pg. � 7e7 —
. �fl�IRCE .5:1��tGiE -�U,RC�a,�a�«Sii%B-SaTt�TUT� Y � Siieh� CATei�
Complete this form and submit to Purchasing for Sole Source purchases over $1000.00
• —. Software Upgrade $52,49Q
iTUMI
sttoN`.tt (sj cosh $
1. Check the category most applicable to your requirement:
Q✓ Sole Source. (No other known source or the only source meeting specifications
QSingle Source. (Only the designated Supplier is acceptable due to territories, others may exist.)
Other. Please Explain
IL Check the description(s) most applicable to your requirement:
p✓ Item has characteristics unique to a Single manufacturer essential to proposed use.
Proprietary repair or replacement item.
Designed into fabricated equipment.
[Required for test and evaluation.
[]Emergency acquisition as defined in LGC 262
❑Other:
Ill. Defining Item I Supplier uniqueness:
A What are the minimum use requirements (04, operating specs, dimensions, tolerances; accurac , purity; reliability: useful llfe, etc)?
Used daily to administer events that are booked at Expo, include scheduling & event info.
B. How are these requirements critical to your needs?
Scheduling, accounting and invoicing for the event business
C. What other suppliers were considered and why were they rejected? (Brand names and suppliers should be specified )
Current system we use and all our data is already in the software
D. Why is this make, model, service, or supplier the only one acceptable?
Reason:
Only one specific to our bus' ess, and same software we have been using for 10 years
Prepared By: Date: �v
(Depart' tpersonnel)
c, i
Approved
or Elected
By: Date:
i. PI' i
IQ-la'a j ate..
Vol. '3� Pg. g�3
TextMyGov
P.O. Box 3784
Logan, Utah 84323
43s-787-7222
Partnership Proposal
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TextMyGov was developed to open lines of communication with local
government agencies and citizens. The system works 24 hours a day and easily connects with your website
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Using the regular messaging app on any smartphone, the smart texting technology allows the citizen to ask
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According to the Pew Research Center, g70/o of smartphone owners text regularly.
The technology analysts at Compuware reported that So to go% of all downloaded apps are only used once
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�7q Communicate
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Vol. 3�� Pg.
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P Work
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Getting Started
After the execution of the basic service agreement, a project manager will be assigned to assist the client
through implementation. A local phone number will be obtained for use with TextMyGov.
Configuration
The project manager will work with the client to customize interactive responses, create automation flows,
and keyword lists. Training will be provided on how to quickly create and edit data.
Media Kit
Advertising materials will be provided to the client, including an infographic for the website and
downloadable flyer for social media and other communication methods used by the agency.
Unlimited Training and Support
After initial implementation and training, unlimited on -going support is included. Our experts are available
M-F 6am-Spm MST.
Vol. Egg. �s
This quote represents a subscription to TextMyGov with an initial TERM of three years. The agreement is set
to automatically renew after the initial TERM. Support and services fees may increase in subsequent years,
but will increase no more than s% per year. See below for the package price and other details:
Terms and conditions can be printed and attached as ExhibitA or viewed at www.TextM�Gov.aom/terms
Prepared for:
Prepared by:
Brazos County Elections
TextMyGov
300 E William J Bryan Pkwy
P.O. Box 3784
Suite ioo, Bryan, TX 778o3
Logan, UT 84323
:Package
Package Price
BiHing
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• loo,obo Text Messages per year
Implementation/Setup Fee
$4,-5A8
Included
Total (First Year):
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First Year
$9,000
Total (On omi ): 1
$9,000
Annual
Notes:
1. This is a three-year contract. After the initial three years, the contract can be canceled by providing 6o-day written notice.
2. After the initial three-year contract, the agreement will revert to a year to year.
3. Customer is required to put Text My Gov widget on the Agencies Web Home page.
4. This agreement andpricing were provided at the customer's request and is valid until =213o/zo22.
5. Customer is required to provide copy of W-g
TextMyGov provides additional applications and services that can be purchased as part of the TextMyGov solution.
These can be added to the customer's annual* cost, upon request.
Enhanced Media & Care Package - Marketing materials and expert
Price based on
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implementation to promote and optimize TextMyGov, see us here for
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additional information- https://textmygov.com/enhanced-media-care/
Additional Storage - Each unit of storage contains an additional 10o GB.
$25o
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Additional text messages - Additional text messages can be purchased at
Price -based on
Annual
any time. (s75o for 100,000), ($55o for 50,000), ($300 for 25,000)
amount of text
messages
Implementa.tion Team Information
Name:
Title:
Email:
Office Phone:
Cell Phone (Required):
Name:
Title:
Email:
Office Phone:
Cell Phone (Required):
Widget Contact
Title:
Email:
Office Phone:
Cell Phone (Required):
(This person is responsible for placing the TextMyGov widget (see options - Widget 1 TextMyGov Suonortl on the agencyls website within 60 days of the
agreement signature. The TextMyGov widget will remain on the agencyls website for the duration of the agreement If the widget is not place on the
City/County website within 60 days, the Agency agrees to pay an additional $1,000 towards setup cos `svecTextlitly�
Vol. --__Pg. ! 7
Billing Information
Billing Contact Name:
Title:
Email:
Office Phone:
Address:
(Please attach copy of W-g or Tax Exemption form.)
Name: Q u-A Nt< tVT "-rLS
Title: O LL03-C cJ U. P<�, E
Date: i a 101. n
T-Wilio Authorized Contacts
Employee Name (i):
Email:
Business Title:
job Position:
Phone Number:
Employee Name (2):
Email:
Business Title:
job Position:
Phone Number:
❑ I confirm that my nominated authorized representatives agree to be contacted by ?'wilid.
Vol. �� Fig.
Master Subscription
Terms & Conditions
The following describes the terms ('Terms & Conditions" or 'Terms") under which Ungerboeck Systems
International, LLC ("we", "us" or "USI") provides access to USI's software for products or services ("the
Services") purchased through any Order Form by you ("Customer"). PLEASE READ THESE TERMS &
CONDITIONS CAREFULLY as they govern your use of the Services, and by ordering and using the Services,
you agree to be bound by these Terms. If you are ordering the Services on behalf of an entity, you represent
that you have the authority to bind such entity, its successors, assigns, subsidiaries, and its affiliates to
these Terms & Conditions, in which case the terms "you" and "Customer" refer to such entity, its
successors, assigns, subsidiaries, and affiliates.
NOTICE: COMPETITORS OF USI MAY NOT ACCESS THE SERVICES WITHOUT USI'S PRIOR WRITTEN
CONSENT FOR ANY PURPOSE, INCLUDING MONITORING AVAILABILITY, PERFORMANCE OR
FUNCTIONALITY, OR FOR OTHER BENCHMARKING OR COMPETITIVE PURPOSE(S).
These Terms & Conditions are effective between you and USI as of the date you place an order for the
Services. These Terms & Conditions shall be fully executed by an authorized signatory for both Customer
and US] and will continue until terminated.
1. DEFINITIONS
"Affiliate" means any entity which directly or indirectly controls, is controlled by, or is under
common control with Customer.
"Malicious Code" means viruses, worms, time bombs, Trojan horses, and other harmful or
malicious code, files, scripts, agents, or programs.
"Non-Ungerboeck Applications" means only online applications and offline software products
and/or services that are provided by entities or individuals other than USI and are interoperated
with the Services.
"Order Form" means the documents signed by Customer or an Affiliate placing an order for the
Services, including any addenda or supplements thereto.
"Services" refers to Cloud Software Services which are provided by USI and are accessible and can
be used by Customer for its internal business operations. The term "Services" does not include any
third party or custom developments. The pricing, warranty, SLA, maintenance and deliverables of
professional and technical services, as well as third party or custom developments are not defined
In this Agreement and will be quoted separately per engagement.
"Users" means individuals for whom the Services have been ordered and who are authorized by
you to use the Services, by virtue of having obtained user identifications and passwords from you,
or from USI at your request. Users may include but are not limited W your employees, consultants,
contractors, agents, and third parties with whom you transact business.
"We", "us", "our", or "USI" refers to the Ungerboeck Systems International entity described in
Section 16 (Who You Are Contracting With, Notices, Governing Law and Jurisdiction).
"You", "your", or "Customer" refers to the company or legal entity using the Services, and any
Affiliates of that company or entity.
"Your data", or "Customer's data" means all electronic data or information submitted by you in the
course of your use of the Services.
"Days" means business days, unless specifically stated otherwise.
"Parties" means USI and Customer.
Ungerboeck MSTC v06-22
Vol. 'f)g�_ pg. `Z �i»
Master subscription
Terms & conditions
"Legal Proceeding" means any claim, Investigation, hearing, legal action, or other legal,
administrative, arbitral, or similar proceeding, whether civil or criminal (including any appeal or
review of any of the foregoing).
"Llabilities" means liabilities, obligations or commitments of any nature whatsoever, asserted or
unasserted, known or unknown, absolute or contingent, accrued or unaccrued, matured or
unmatured or otherwise.
"Losses" means any amount awarded in, or paid in settlement of, any indemnifiable Proceeding
(Direct Claim or Third -Party Claim), including any interest accrued, but excluding any Litigation
Expenses.
"Litigation Expenses" means any reasonable out-of-pocket expense incurred in defending an
Indemnifiable Proceeding (Direct Claim or Third -Party Claim) or in any related investigation or
negotiation, Including court filing fees, court costs, arbitration fees, witness fees, and attorneys'
and other professlonals' fees and disbursements.
"Intellectual Property" means trademarks, copyrights, trade secrets, patents and patent
applications, websites and internet domain name registrations, and other intellectual property and
related proprietary rights, interests, and protections.
2, ENTIRE AGREEMENT
These Terms & Conditions and the other documents that are referenced herein constitute the entire
agreement between Customer and USI (the "Agreement") regarding your use of the Services, and
together they supersede all prior and contemporaneous agreements, proposals, representations,
written or oral, between you and USI. No modification, amendment, or waiver of any provision in
this Agreement will be applicable to USI unless in writing and signed by the parties. Any clickwrap
or click -through or other agreements found electronically on Customer's website or portal, or sent
through Customer's automated processes, even when USI has clicked "1 agree" or similar button,
or if there is deemed acceptance of any such agreement for any reason, shall be considered as null
and void.
3. ORDER FORMS
These Terms & Conditions are incorporated by reference into each Order Form submitted by
Customer. Together, these Terms and the Order Form comprise a binding agreement between you
and USI, effective as of the date specified in the Order Form and only as it pertains to services
undertaken pursuant to this specific Order Form and continuing for the term stated in the Order
Form. These Terms govern your right to access the Services and use USI's software and
information, which may be updated periodically. USI may amend these Terms at anytime In its sole
discretion by posting the amended terms using the following URL:
https,//ungerboeck.com/d``ocuments/terms/``language/
or by providing fifteen (15) days prior written notice to you. If there is any conflict between these
Terms and the provisions of your Order Form, the provisions contained in your Order Form shall
control, provided that the appearance of a particular provision in these Terms which is not
contained in your Order Form, or vice versa, shall not constitute conflict for purposes of this
Section. Any changes to the Agreement intended to have a general effect shall only be made by an
amendment of the Agreement signed by both parties hereto. No parry shall withhold without cause
any amendments requested in good faith.
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4. THE SERVICES
4.1 Provision of the Services.
Subject to these Terms, during the term of the applicable Order Form, USI will provide you with a
non-exclusive, non transferable license to access and use USI's software ("the Services") as
upgraded from time to time. You may use the Services onlyfor purposes of performing your internal
business operations. Except for the foregoing license, no other rights in the Services are granted
to you, and the Services remain the sole and exclusive property of USI and its licensors, if any,
whether the Services are separate or integrated with any other products, services, or deliverables.
Access to data in USI's software for known individuals (including but not limited to volunteers,
contractors, employees, business partners) via APIs or direct database access requires USI's
license.
4.2 Purchase of Services as Currently Configured.
You agree that your purchase of the Services is not contingent on the delivery of any future
functionality or features, nor is it dependent on any public statements made by USI regarding future
functionality or features. However, the Services may be upgraded from time to time. Should USI
make new functionalities and modules available for sale to Customer, USI will make them available
to Customer for purchase.
5. PAYMENT SERVICES
Notwithstanding anything to the contrary herein, the following terms and conditions shall apply
solely to Ungerboeck Payment Services:
5.1 Payment Processing.
We offer the ability to process payments through the Services ("Payment Processing Services").
Payment Processing Services are provided by our third -party payment processing partners and any
procurement by you or your Affiliates will be subject to a separate merchant agreement which will
be solely between you (or your Affiliate) and the third -party processor. If you use Payment
Processing Services you agree that you and your Affiliates will comply with the terms and
conditions of any applicable merchant agreements and all applicable card network rules, policies,
laws, and regulations, at all times while using such Payment Processing Services.
At our sole discretion, you may be offered Payment Processing Services provided by Stripe
("Ungerboeck Payments"). Ungerboeck Payments are subject to the Stripe Connected Account
Aareementwhich includes the Stripe Terms of Service (collectively, the- "Stripe Services
Agreement") and subject to certain fees and surcharges communicated to you during the
enrollment process and as may be updated by us from time to time at our discretion. By enrolling
in Ungerboeck Payments, you agree to be bound by the Stripe Services Agreement, as the same
may be modified by Stripe from time to time. As a condition of us enabling Payment Processing
Services through Stripe, you agree to provide us with accurate and complete information about you
and your business, and you authorize us to share it and transaction information related to your use
of the Payment Processing Services provided by Stripe pursuant to Stripe's Privacy Policy. To the
extent permitted by law, we may collect any obligations you owe us under this Agreement by
deducting the corresponding amounts from funds payable to you arising from the settlement of
card transactions through Ungerboeck Payments. Fees will be assessed at the time a transaction
is processed and will be first deducted from the funds received for such transactions. If the
settlement amounts are not sufficient to meet your obligations to us. we may charge or debit the
bank account or credit card registered in your account for any amounts owed to us. Your failure to
fully pay amounts that you owe us on demand will be a breach of this Agreement. You will be liable
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for our costs associated with collection in addition to the amount owed, including without limitation
attomeys' fees and expenses, costs of any arbitration or court proceeding, collection agency fees,
and any applicable interest. Additionally, we may require a personal guaranty from a principal of a
business for funds owed under this Agreement. If we require a personal guarantee we will
specifically inform you. In addition to the amount due, delinquent accounts may be charged with
fees that are Incidental to the collection of delinquent accounts and chargebacks including, but not
limited to, collection fees and convenience fees, and other third parties charges. You hereby
explicitly agreethat all communication in relation to delinquent accounts will be made by electronic
mail or by phone, as provided to us by you. Such communication may be made by us or by anyone
on its behalf, including but not limited to a third -party collection agent. We reserve the right to
terminate Payment Processing Services at any time in our sole discretion.
We may offer special pricing, credits, and/or discounts to you or your Affiliates for the Services
contingent upon timely procurement, and continued material usage, of the Payment Processing
Services and/or Ungerboeck Payments. In the event you or your Affiliate stop utilizing the Payment
Processing Services and/or Ungerboeck Payments, we may, in our sole discretion, revoke the
special pricing, credits, and/or discounts being applied to the Services.
5.2 Reserves.
We may withhold funds from payments (including payment processor payouts) to you and/or
designate an amount of funds that you must maintain in a reserve account held by us ("Reserve")
to pay any actual or potential Losses we believe we may incur related to your transactions, your
use of the Services, your business, or to secure the performance of your obligations under any
agreement between you and us, including these Terms & Conditions. The Reserve will be in an
amount determined by us in our sole discretion to cover actual or potential Losses we may incur
and current, past, and future obligations you may owe us. The Reserve may be raised, reduced, or
removed at anytime by us, in our sole discretion. If you do not have sufficient funds in your Reserve,
we may fund the Reserve from any payment method we have on file for you. You grant us a security
interest in and lien on any and all funds held in the Reserve, and also authorize us to make any
withdrawals or debits from the Reserve and charge any payment method we have on file for you,
to cover any Losses, obligations and amounts you owe us. You will execute any documents
required by us to perfect our security interest in any funds in the Reserve or requested by us in
connection with the Reserve.
6. UNGERIBOECIK RISK MANAGER SERVICES
Notwithstanding anything to the contrary herein, the following terms and conditions in this Section
shall apply solely to Ungerboeck Risk Manager Services:
6.1 Ungerboeck Risk Manager Services' Process.
We offerthe abilityto conduct risk assessments, report and analyze incidents, assess crowd safety
profiles, benchmark risks and incidents from year to year, benchmark incident data across the
industry, generate reports on different elements of risk assessment and incidents reported, and
any other purpose agreed to in writing ("Ungerboeck Risk Manager Services" or "Program"). By
enrolling in Ungerboeck Risk Manager Services, you agree to be bound by the applicable Order
Form(s) and this Agreement. As a condition of us enabling Ungerboeck Risk Manager Services, you
agree to provide us with accurate and complete information about you and your business.
The number of authorized users for Ungerboeck Risk Manager Services shall be set out in the
applicable Order Form(s).
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Maintenance and Support for Ungerboeck Risk Manager Services are included within the license
fee as described in the applicable Order Form(s), and all system upgrades during the license period
are included In the cost as described in the applicable Order Form(s). Support Services shall be
provided per the Service Level Agreement for Ungerboeck Software, available at
https://uncierboeck.com/documents/terms/sla.
Any other Ungerboeck Risk Manager Services specifications shall be detailed in the applicable
Order Form(s).
We may offer special pricing, credits, and/or discounts to you or your Affiliates for the Services
contingent upon timely procurement, and continued material usage, of Ungerboeck Risk Manager
Services. In the event you.or your Affiliate stop utilizing Ungerboeck Risk Manager Services, we
may, in our sole discretion, revoke the special pricing, credits, and/or discounts being applied to
the Services.
6.2 License to use Customer Intellectual Property and Systems.
Customer grants to USI a non-exclusive, irrevocable, perpetual, worldwide, royalty -free, transferable
license to use, reproduce, sublicense, display, maintain, communicate to the public, adapt, modify,
or develop Customer's information or documentation supplied for Ungerboeck Risk Manager
Services during the term of this Agreement to the extent that they are incorporated in or provided
to Ungerboeck Risk Manager Services in connection with the Program and any derivative of the
Program.
Customer permits Ungerboeck Risk Manager Services to use, and ensure that Ungerboeck Risk
Manager Services has legitimate access to use, any of Customer's systems to the extent required
for Ungerboeck Risk Manager Services to perform its obligations under this Agreement.
6.3 Liability.
Customer acknowledges and agrees that Customer is responsible for carrying out any suggested
risk assessment action/plan resulting from any risk assessment obtained through Ungerboeck
Risk Manager Services. Customer acknowledges and agrees that the use of the Ungerboeck Risk
Manager Services does not in any way release Customer of any liability in case of any incident,
loss, or event related to information obtained through the use of Ungerboeck Risk Manager
Services.
USI SHALL NOT BE LIABLE FOR ANY INCIDENT, LOSS, OR OTHER EVENT IN CONNECTION WITH
CUSTOMER'S USE OF THE INFORMATION OBTAINED FROM UNGERBOECK RISK MANAGER
SERVICES. USI SHALL BE LIABLE TO THE EXTENT STATED IN SECTION 14 (LIMITATION OF
LIABILITY).
7. USE OF THE SERVICES
7.1 USI's Responsibilities.
USI shall:
(i) Provide support for Services to Customer per the Ungerboeck Service Level
Agreement on the Support website at:
https://ungerboeck.com/documents/terms/sla:
(ii) Use commercially reasonable efforts to make the Services available 24 hours a
day, 7 days a week, except for:
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a) Planned downtime (in which case USI shall give at least 48 hours' notice
via the Services or email. USI shall schedule planned downtime to the
extent practicable during the weekend hours (between 10:00 p.m. Friday
and 5:00 a.m. Monday, U.S. Central Time); and
b) Any unavailability caused by circumstances beyond USI's reasonable
control, including without limitation, events of force majeure, malicious
attacks on the system, issues associated with Customer's computing
devices or local area networks, USi's inability to deliver Services because
of Customer's acts or omissions, acts of God, acts of government, floods,
fires, earthquakes, civil unrest, acts of terror, strikes or other labor
problems (other than those involving USI's employees), Internet service
provider connection failures or delays; and
(iii) Provide the Services in accordance with applicable laws and government
regulations.
7.2 Customer Data.
USI shall maintain commercially reasonable administrative, physical, and technical safeguards for
protection of the security, confidentiality, and integrity of your data. Subject to the limited rights
granted by you pursuant to these Terms, we acquire no right, title, or interest from you or your
licensors under these Terms in or to your data, including any intellectual property rights therein.
USI may de- identify and aggregate Customer data, provided that USI de -identifies such data in
compliance with applicable law. For the avoidance of doubt, de -identified information does not
constitute Customer data. USi shall perform a daily backup of all of your data, but in no event shall
USI be liable to you or any third party for loss, destruction, or corruption of your data other than
USI's costs for reloading the backup. You agree and acknowledge that you are in a better position
to foresee and evaluate any potential damage or loss you may suffer in connection with a loss of
your data, and that the fees payable underthese Terms have been calculated bytaking into account
the liability limitation contained in this Section.
if during the provision of the Services USI has access to personal data of the EU Customer and
Users, USI as data processor will always comply with applicable data protection laws; in particular
USI shall process such personal data solely for the purpose of providing the Services, to oblige its
employees to maintain personal data confidential, and to instruct its employees about the
individual privacy provisions to adhere to. USI shall maintain the technical and organizational
measures required under the General Data Protection Regulation (Regulation (EU) 2016/679)
CGDPRJ for protection of the security, confidentiality, and integrity of Customer's personal data.
USI in its role as data processor acquires no right, title, or interest from you or your licensors under
these Terms in or to your data, including any Intellectual property rights therein.
The Parties undertake at all times to comply with the applicable data protection laws and
regulations, in particular the GDPR with regard to the collection, storage, use, and disclosure of any
personal or sensitive information and data they collect, use or otherwise access in connection with
the Services. Both parties shall oblige their personnel to observe those data secrecy requirements
pursuant to the relevant applicable laws and regulations. Legitimate data protection obligations of
the Parties pertaining to possible commissioned data processing are set forth in the data
processing agreement in accordance with Art. 28 GDPR between Customer (data controller) and
USI (data processor). Said agreement must be signed by both parties and shall be attached to the
applicable Order Form and forms an integral part of the Agreement. The statutory and applicable
data protection provisions, in particular Art. 82 GDPR, apply in the event of compensation of liability
claims.
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USI shall not:
(i) Modify your data;
(ii) Disclose your data except as compelled by law in accordance with Section 11.3
(Compelled Disclosure) or as expressly permitted in writing by you; or
(iii) Access your data, except in order to provide the Services and prevent or address
service or technical problems, or at your request in connection with customer
support matters.
7.3 Customer's Responsibilities.
Customer shall:
(i) Be responsible for the Users' compliance with these Terms and for any activities
that occur under Users' accounts;
(ii) Be responsible for the accuracy, quality and legality of your data and of the means
by which you acquired your data;
(iii) Use commercially reasonable efforts to prevent unauthorized access to or use of
the Services and notify USI promptly of any unauthorized access or use.
Furthermore, in the event that Customer discovers any such unauthorized use or
access, Customer shall immediately stop the unauthorized use or access.
Customer acknowledges and agrees that in such cases, USI may seek injunctive
relief and any other remedies that may be available to it at law or in equity;
(iv) Use the Services only in accordance with these Terms and applicable state laws,
ordinances, and federal laws and regulations;
(v) Work cooperatively with USI in receiving, approving, and accepting the Services.
Customer shall access and use the Services with secured environment as per the
guidelines provided by USI;
(vi) Be on a supported version of USi's software and plan upgrades accordingly.
Failure to do so may result in USI upgrading Customer environment to a supported
version as soon as their existing version ceases to be supported;
(vii) Implement, maintain, and update all necessary and proper procedures and
software for safeguarding against computer infection, viruses, worms, Trojan
horses, and other code that manifest contaminating or destructive properties, and
(viii) Comply with USI usage policy at
https://unaerboeck.com/documents/terms/UsagePolipy
Customer shall not:
(i) Make the Services available to anyone other than authorized Users;
(H) Permit any third party to access the Services except as permitted by these Terms
or in an Order Form;
(iii) Customer shall not upload, post, reproduce, or distribute any data or material
protected by privacy rights without first obtaining the permission of the owner of
such rights;
(iv) Sell, resell, rent or lease the Services;
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(v) Modify, after, or create derivative works based on the Services except as
authorized by these Terms;
(vi) Copy, frame or mirror any part or content of the Services, other than copying or
framing on your own intranets or otherwise for your own internal business
purposes;
(0) Reverse engineer the Services except to the extent permitted by law;
(vii!) Access the Services in order to:
a) Build a competitive product or service, or
b) Copy any features, functions or graphics of the Services;
(ix) Use the Services to store or transmit infringing, libelous, or otherwise unlawful or
tortious material, or to store or transmit material in violation of third -party privacy
rights;
(x) Use the Services to store or transmit Malicious Code;
(A) Interfere with or disrupt the integrity or performance of the Services or third -party
data contained therein;
(xii) Attempt to gain unauthorized access to the Services or their related systems or
networks;
(xiii) Use the services in violation of any applicable state laws, ordinances, and federal
laws and regulations; and
(xiv) Unreasonably withhold or delay any consent, approval or acceptance required by
the Order Form.
7.4 Usage Limitations and Audits.
USI reserves the right to limit the usage of API if Customer's interfaces or programs negatively
impact the performance or Hosting Services.
Upon request by USI, Customer undertakes to allow USI to audit (inspections of compliance with
the rights of usage for the provided Services) whether Customer's use of the Services is consistent
with the rights granted to Customer under Section 4.1 (Provision of the Services), provided there
is a legitimate interest. A legitimate interest exists in the event of a reasonable suspicion that
Customer has exceeded its usage rights. Customer has to be notified by USI in writing prior to the
audit. Likewise, the choice of the date of the audit and the nature of the execution must be
coordinated between the Parties In advance.Customer undertakes to fully cooperate with USI
during the audit.
7.5 Performance and Usage Data.
Customer acknowledges that the service transmits usage data to USI's system. This data is used
for licensing, monitoring, and statistical purposes. Customer shall Indemnify USI against third -party
claims related to or arising out of. Customer's failure to comply with USI's usage policy. USI's
system will report usage data to USI, and USI reserves the right, based upon those reports or other
profile data, to offer to you and your Users upgrades and additional services via email or other
direct communication. Neither you nor your Users are obligated to purchase any such upgrades or
additional services.
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8. NON-UNGERBOECK APPLICATIONS
8.1 Acquisition of Non-Ungerboeck Products and Services.
USI or third parties may from time to time make available to you third -party products or services,
including but not limited to Nan-Ungerboeck Applications and implementation, customization and
other consulting services. Any acquisition by you of such Non-Ungerboeck Applications, and any
exchange of data between you and any Non-Ungerboeck provider, is solely between you and the
applicable Non-Ungerboeck provider. USI does not warrant or support Non-Ungerboeck products
or services, whether or not they are designated by US] as "certified" or otherwise, except as
specified in an Order Form. No purchase of Non-Ungerboeck Applications is required to use the
Services. If you install or enable Non-Ungerboeck Applications for use with the Services, you
acknowledge that USE may allow providers of those Non-Ungerboeck Applications to access your
data as required for the interoperation of such Non-Ungerboeck Applications with the Services. USI
shall not be responsible for any disclosure, modification or deletion of your data resulting from any
such access by Non-Ungerboeck Application providers. if the third -party provider of any such Non-
Ungerboeck Application ceases to make the Non-Ungerboeck Application available for
interoperation with the corresponding Service features on reasonable terms, USI may cease
providing such Service features without providing any refund, credit, or other compensation to
Customer.
9. FEES AND PAYMENT FOR SERVICES
9.1 Fees.
You shall pay all fees specified in the applicable Order Form(s). Except as otherwise specified:
(1) Fees are based on Services purchased and not actual usage;
(ii) Payment obligations are non -cancellable, and fees paid are non-refundable except
as expressly provided under Section 15.3 (Termination for Cause); and
(III) The number of Users for whom the Services are purchased cannot be decreased
during the relevant term stated on the Order Form(s).
9.2 Invoicing and Payment.
Unless otherwise stated in your Order Form(s), Customer shall make timely payment of all
undisputed invoiced charges within thirty (30) days of the invoice date. You are responsible for
providing complete and accurate billing and contact information to USI and for notifying USI of any
changes to such information.
9.3 Overdue Charges and Suspension of Service.
If any payments are not received by the due date, (a) the unpaid balance may accrue interest at the
rate of 1.5% of the outstanding balance per month, or the maximum rate permitted by law,
whichever is higher, from the date such payment was due until the date paid; and/or (b)We may
condition future Service renewals and Order Forms) on payment terms shorter than those
specified in Section 9.2 (Invoicing and Payment). if any amount owed by you pursuant to the
applicable Order Form or any other agreement for USI services Is thirty (30) or more days overdue
we may, without limiting our other rights and remedies, accelerate your unpaid fee obligations
under this Agreement and any other such agreements so that all of your fee obligations become
immediately due and payable. We may suspend all services to you until such amounts are paid in
full. We will give you at least 7 days' prior notice that your account is overdue before suspending
services.
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9.4 Payment Disputes.
USI shall not exercise its rights under Section 9.3 (Overdue Charges and Suspension of Service) if
such charges are the subject of a good faith dispute which you are cooperating diligently to resolve
with USI.
9.5 Taxes.
Unless otherwise stated, our fees do not include any taxes, levies, duties, or similar governmental
assessments of any nature, including but not limited to value-added, sales, use or withholding
taxes, assessable by any local, state, provincial, federal, or foreign jurisdiction (collectively,
"Taxes'). You are responsible for paying all Taxes associated with your purchases of the Services.
If we have the legal obligation to pay or collect Taxes for which you are responsible under this
paragraph, the appropriate amount shall be invoiced to and paid by you, unless you have provided
US] with a valid tax exemption certificate authorized by the appropriate taxing authority.
10. OWNERSHIP, PROPRIETARY RIGHTS AND USE OF DATA
10.1 Reservation of Rights —Services.
Subject to the limited rights expressly granted according to these Terms, USI reserves all rights,
title, and interest in and to the Services and related software, including all related intellectual
property rights.
10.2 Reservation of Rights — Publicity.
USI may include Customer's name, logos and trademarks in its customer lists and on its
presentations, websites, press releases, and marketing materials. Upon signing this agreement,
USI may issue a press release announcing the relationship and the manner in which Customer will
use the Service. Each party may require the other to withdraw any use of the other's name, logos,
and trademarks if the party reasonably considers that such use is derogatory, defamatory,
detrimental, or in any way damages the party's business or reputation.
10.3 Enhancements.
USI reserves the right to use and incorporate into the Services any suggestions, enhancement
requests, recommendations, or other feedback provided by you, including your Users, relating to
the operation of the Services. Any software modifications or enhancements performed by USI,
whether paid for by you or not, remain the property of USI and may at our sole discretion be
Incorporated into or withheld from the software generally made available to USI's customers.
11. CONFIDENTIALITY
11.1 Definition of Confidential Information.
(i) As used in these Terms, "Confidential Information" includes all confidential
information disclosed by a party ("Disclosing Party') to the other party ("Receiving
Parry"), whether orally or in writing, that is designated as confidential or that
reasonably should be understood to be confidential given the nature of the
Information and the circumstances of disclosure. Your Confidential Information
shall include your data, USI's Confidential Information shall include the Services;
and Confidential Information of each party shall include any and all Order Form(s),
as well as business and marketing plans, technology and technical information,
product plans and designs, business processes and other proprietary information
disclosed by either parry.
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(ii) Confidential Information (other than your data) shall not include any information
that:
a) Is or becomes generally known to the public without breach of any
obligation owed to the Disclosing Party;
b) Was known to the Receiving Party prior to its disclosure by the Disclosing
Party without breach of any obligation owed to the Disclosing Party;
c) Was received from a third party without breach of any obligation owed to
the Disclosing Party, or
d) Was independently developed by the Receiving Party.
11.2 Protection of Confidential Information.
The Receiving Party shall use the same degree of care that it uses to protect the confidentiality of
its own confidential Information of like kind (but in no event less than reasonable care) and hereby
agrees:
(I) To keep strictly confidential and take reasonable precautions to protect against
the unauthorized access, use or disclosure of all Confidential Information;
(ii) Electronic data format confidential information shall be maintained and secured
using security measures that meet information security controls standard;
(iii) Not to use any Confidential Information of the Disclosing Party for any purpose
outside the scope of these Terms; and
(iv) To limit access to Confidential Information of the Disclosing Party to those of its
and its Affiliates employees, contractors and agents who need such access for
purposes consistent with these Terms and who have signed confidentiality (and
or other nondisclosure) agreement(s) with the Receiving Party, except as
otherwise authorized by the Disclosing Party in writing.
11.3 Compelled Disclosure.
The Receiving Party may disclose Confidential Information of the Disclosing Party if it is compelled
by law to do so, provided the Receiving Party promptly gives the Disclosing Party prior notice of
such compelled disclosure (to the extent legally permitted) and reasonable assistance, at the
Disclosing Party's cost, if the Disclosing Party wishes to contest the disclosure. If the Receiving
Party is compelled by law to disclose the Disclosing Party's Confidential Information as part of a
civil proceeding to which the Disclosing Party is a party, and the Disclosing Party is not contesting
the disclosure, the Disclosing Party will reimburse the Receiving Party for its reasonable cost of
compiling and providing secure access to such Confidential Information. The Parties shall
cooperate in seeking reasonable protective arrangements before the Confidential Information Is*
produced and at all times (to the extent legally permitted), the Receiving Party agrees to furnish
only that portion of the Confidential Information which is legally required in the reasonable opinion
of its counsel (after consultation with the Disclosing Party's counsel).
12. WARRANTIES AND DISCLAIMERS
12.1 Our Warranties.
EXCEPT AS EXPRESSLY PROVIDED, THE SERVICES ARE PROVIDED "AS -IS" WITHOUT WARRANTY
OF ANY KIND. USI DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT
NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, CORRESPONDENCE TO
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DESCRIPTION, OR FITNESS FOR A PARTICULAR PURPOSE. USI DOES NOT REPRESENT OR
WARRANT BUT WILL MAKE COMMERCIALLY REASONABLE EFFORTS TO ENSURE THAT THE
SERVICES ARE UNINTERRUPTED, CRUCIAL DEFECTS ARE CORRECTED, AND THE SERVERS USED
FOR THE SERVICES ARE REGULARLY UPDATED AND MAINTAINED.
12.2 Your Warranties.
You warrant that you have validly accepted these Terms & Conditions and any obligations
contained in the applicable Order Form(s) and have the legal authority to do so.
12.3 Disclaimer.
EXCEPT AS EXPRESSLY PROVIDED, NEITHER PARTY MAKES ANY WARRANTIES OF ANY KIND,
WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, AND EACH PARTY SPECIFICALLY
DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING BUT NOT LIMITED TO THE WARRANTIES
OUTLINED IN SECTION 12.1(OUR WARRANTIES) ABOVE, TO THE MAXIMUM EXTENT PERMITTED
BY APPLICABLE LAW.
12.4 Services in Development.
SERVICES IN DEVELOPMENT ("Services in Development") ARE NOT CONSIDERED AS "SERVICES
"UNDER THESE TERMS & CONDITIONS AND ARE PROVIDED "AS IS" WITH NO EXPRESS OR
IMPLIED WARRANTY. In addition, from time to time we may invite you to try USI products or
Services in Development that are not generally available to Customers. You may accept or decline
any such trial in your sole discretion. Any Services. in Development may contain bugs or errors and
Customer acknowledges that USI has no obligation to make any Services in Development generally
available to its customers.
13. INDEMNIFICATION
13.1 Indemnification by USI..
We shall defend you against any claim, demand, suit, or proceeding made or brought against you
by a third party alleging that the use of the Services infringes or misappropriates the intellectual
property rights of said third party, and shall Indemnify you for any damages, attorney's fees and
costs finally awarded against you as a result of, and for amounts paid by you under a court -
approved settlement of such claim, provided that you: (a) promptly give USI written notice of the
claim; (b) allow USI sole control of the defense and settlement of the claim (provided that US] may
not settle any claim unless the settlement unconditionally releases you of all liability); and (c)
provide to USI all reasonable assistance, at USI's expense. In the event of a such claim, or if we
reasonably believe the Services may infringe or misappropriate, we may in our sole discretion and
at no cost to you: (a) modify the Services so that they no longer infringe or misappropriate, (b)
obtain a license for your continued use of the Services in accordance with these Terms, or (c)
terminate your use of such Services upon thirty (30) days' written notice and refund to you any
prepaid fees covering the remainder of the term.
13.2 Indemnification by Customer.
You shall defend USI against any claim, demand, suit or proceeding made or brought against USI
by a third party alleging that your data or your use of the Services infringes or misappropriates the
intellectual property rights of a third party or violates applicable law, and shall indemnify USI for
any damages, attorney's fees and costs finally awarded against USI as a result of, or for any
amounts paid by USI under acourt-approved settlement of such claim, provided that we (a)
promptly give you written notice of the claim; (b) allow :your sole control of the defense and
settlement of the claim (provided that you may not settle any claim unless the settlement
Ungerboeck MSTC v06-22
Vol. Pg. //(J 12/17------------
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Terms & Conditions
unconditionally releases USI from all liability); and (c) provide to you all reasonable assistance, at
your expense. Without limiting or otherwise abrogating Customer's other obligations stated
elsewhere in the Agreement or the Order Form, Customer at its own expense shall defend,
indemnify, and hold USI harmless from and against any and all damage, loss, expense, claim,
lawsuit, judgment, and / or other liability (including without limitation attorney's fees or court costs)
arising from failure of Customer, its agents, employees, contractors, or licensees, to protect
confidential and/or personal information of third parties. USI shall have the right but not the
obligation to participate in defending against such claim.
13.3 Failure to Notify Remedy.
If either party fails to notifythe other party of indemnification proceedings, then the unnotified party
will be relieved of its obligations under this Section, to the extent it was prejudiced by the party's
failure to notify.
13.4 Exclusive Remedy.
Section 13 (Indemnification) states the indemnifying party's sole liability to, and the indemnified
party's exclusive remedy against, the other party for anytype of claim described in this Section.
14. LIMITATION OF LIABILITY
14.1 Limitation of Liability.
NEITHER PARTY'S LIABILITY WITH RESPECTTO ANY INCIDENT ARISING OUT OF OR RELATED TO
USE OF THE SERVICES (WHETHER IN CONTRACT OR TORT OR UNDER ANY OTHER THEORY OF
LIABILITY) SHALL EXCEED THE AMOUNT PAID BY YOU ACCORDING TO THESE TERMS AND THE
APPLICABLE ORDER FORM IN THE TWELVE (12) MONTHS PRECEDING THE INCIDENT, PROVIDED
THAT IN .NO EVENT SHALL EITHER PARTY'S AGGREGATE LIABILITY ARISING OUT OF OR
RELATED TO USE OF THE SERVICES (WHETHER IN CONTRACT OR TORT OR UNDER ANY OTHER
THEORY OF LIABILITY) EXCEED THE TOTAL AMOUNT PAID BY YOU PURSUANT TO THE
APPLICABLE ORDER FORM. THE FOREGOING SHALL NOT LIMIT YOUR PAYMENT OBLIGATIONS
UNDER SECTION 9 (FEES AND PAYMENT FOR SERVICES).NEITHER PARTY WILL BE LIABLE FOR
BREACH -OF -CONTRACT DAMAGES SUFFERED BY THE OTHER PARTY THAT ARE REMOTE,
SPECULATIVE, OR THAT COULD NOT HAVE REASONABLY BEEN FORESEEN ON ENTRY INTO THIS
AGREEMENT.
14.2 Exclusion of Consequential and Related Damages.
IN NO EVENT SHALL EITHER PARTY HAVE ANY LIABILITY TO THE OTHER PARTY FOR ANY LOST
PROFITS OR REVENUES OR FOR ANY INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, COVER,
OR PUNITIVE DAMAGES HOWEVER CAUSED, WHETHER IN CONTRACT, TORT OR UNDER ANY
OTHER THEORY OF LIABILITY, AND WHETHER OR NOT THE PARTY HAS BEEN ADVISED OF THE
POSSIBILITY OF SUCH DAMAGES, INCLUDING, BUT NOT LIMITED TO: (A) ANY DAMAGES CAUSED
BY YOUR FAILURE OR THAT OF YOUR USERS, CLIENTS, (B) ANY CLAIMS OR DEMANDS OF THIRD
PARTIES (EXCEPT AS PROVIDED IN SECTION 13 (INDEMNIFICATION)); OR (C) ANY LOST
PROFITS, LOSS OF BUSINESS, BUSINESS INTERRUPTION, COST OF COVER, LOSS OF USE, LOSS
OF DATA, LOST SAVINGS OR OTHER CONSEQUENTIAL, SPECIAL, INCIDENTAL, INDIRECT,
EXEMPLARY OR PUNITIVE DAMAGES OF ANY KIND IN CONNECTION WITH OR ARISING OUT OF
THE FURNISHING, PERFORMANCE OR USE OF THE SERVICES WHETHER ALLEGED AS A BREACH.
OF CONTRACT OR TORTIOUS CONDUCT, INCLUDING NEGLIGENCE.
Ungerboeck MSTC v06-22 Vol. pg. 1 /17
Master Subscription
Terms & Conditions
THIS LIMITATION APPLIES TO USI AND ANY PERSON OR ENTITY INVOLVED IN THE CREATION,
MANUFACTURE OR DISTRIBUTION OF ANY SOFTWARE, SERVICES OR OTHER MATERIALS
PURSUANT TO THE PROVISION OF THE SERVICES.
THE FOREGOING DISCLAIMER SHALL NOT APPLY TO THE EXTENT PROHIBITED BY APPLICABLE
LAW.
15. TERM OF SERVICE AND TERMINATION
15.1 Service Term.
The application of these Terms commences on the date specified in the applicable Order Form and
continues for the term stated therein or until Termination pursuant to this Section.
15.2 User Access.
Access for Users purchased by you commences on the start date specified in the applicable Order
Form and continues for the term specified therein. Except as otherwise specified in the applicable
Order Form, all Services shall automatically renew for additional periods equal to the expiring term
or one (1) year (whichever is shorter), unless either party gives the other notice of non -renewal at
least thirty (30) days before the end of the relevant term. Excluding one-time discounts and
promotional pricing, the annual price increase shall not exceed Consumer Price Index plus five (5)
percent.
15.3 Termination for Cause.
Either party may terminate the Agreementfor cause: (1) upon thirty (30) days' prior written notice to
the other party of a material breach if such breach remains uncured atthe expiration of such period,
or (il) if the other party becomes the subject of a petition in bankruptcy or any other proceeding
relating to insolvency, receivership, liquidation, or assignment forthe benefit of creditors. Upon any
termination for cause by Customer, USI shall refund to you any prepaid fees covering the remainder
of the Service Term or Renewal Term after the effective date of termination. Upon any termination
for cause by USI, you shall pay any unpaid fees covering the remainder of the Service Term or
Renewal Term of any Order Form(s) after the effective date of termination. In no event shall any
termination relieve you of the obligation to pay any fees payable to USI for any period prior to the
effective date of termination.
15.4 Return of Your Data.
Upon written request by you made within thirty (30) days after the effective date of termination of
the Services and at your cost, USI will return your data in the format used by USI. After such 30-day
period, USI shall have no obligation to maintain or provide any of your data and shall thereafter,
unless legally prohibited, delete all of your data in USI's systems or otherwise in USI's possession
or under USI's control.
15.5 Surviving Provisions.
The Parties' rights and obligations which, by their nature, would continue beyond the termination
of this Agreement shall survive such termination, including the rights and obligations created by
the following clauses: Fees and Payment for Purchased Services, Ownership, Proprietary Rights
and Use of Data, Confidentiality, Disclaimer, Indemnification, Limitation of Liability, Refund or
Payment upon Termination, Return of Your Data, Who You Are Contracting With, Notices, Governing
Law and Jurisdiction, and General Provisions.
UngerboeckMSrCv06-22 ��//_�114/17
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Terms & Conditions
16. WHO YOU ARE CONTRACTING WITH, NOTICES, GOVERNING LAW AND JURISDICTION
16.1 Who You are Contracting With.
Who you are contracting with under these Terms, who you should direct notices to, what law will
apply in any lawsuit arising out of or in connection with use of the Services, and which courts can
adjudicate any such lawsuit, depend on where you are domiciled.
=The courts
If. you are You are J:- ; `;Notices should The overnmg
y
domiciled in:-;� contracting with: tb sent•to:'= , -laws s: :havmgYexclusive
jurisdiction are:
100 Ungerboeck
The United States,
Park
Texas state law
Canada, Mexico, or
Ungerboeck
O'Fallon, MO 63368
and applicable
Brazos County,
a country in Central
Systems
Attn: General
United States
Texas, USA
or South America or
International, LLC
Counsel
federal law
the Caribbean
Fax:+1-636-300-
5607
In Asia or the
Level 1, Suite 7
Pacific Region
Ungerboeck
924 Gympie Road
Brisbane,
(other than
Mainland China,
Systems
International Pty
Chermside, QLD
Australian law
Queensland,
Hong Kong, Macau,
Ltd.
4032
Australia
Australia
and Taiwan)
Unit 814-817, 8/F,
The Place
Guangzhou No. 620 An Gang
China Ungerboeck East Road, Halzhu P.R. China law P.R. China
Software Limited District
Guangzhou,
510030 China
1501-08
Millennium City 5
Hong Kong, Macau
Ungerboeck
418 Kwun Tong
or Taiwan
Systems
Road Hong Kong law Hong Kong
International Ltd
Kwun Tong,
Kowloon, Hong
Kong
A country in Europe,
Ungerboeck
Kalserstrasse 72
the Middle East
Systems
76133 Karlsruhe German law Germany
Region or Africa International GmbH Germany
16.2 Agreement to Governing Law and Jurisdiction.
You and USI agree to the designated governing law above without regard to choice or conflicts of
law rules, and to the exclusive jurisdiction of the applicable courts.
Ungerboeck MSTC v06-22 15/17
Vol. g.
Master Subscription
Terms & Conditions
17. GENERAL PROVISIONS
17.1 Export Compliance.
The Services, and any derivative content and technology we make available to you may be subject
to export laws and regulations of the United States and other jurisdictions. Each parry represents
that it is not named on any U.S. government denied parry list. You shall not permit Users to access
or use any Service or related content in a U.S. embargoed country (currently Cuba, Iran, North Korea,
Sudan or Syria) or in violation of any U.S. export law or regulation.
17.2 Assignment.
Neither party may assign any of its rights or obligations under this Agreement, whether by operation
of law or otherwise, without the other party's prior written consent (not to be unreasonably
withheld); provided, however, either party may assign this Agreement in its entirety (including all
Order Forms), without the other party's consent to its Affiliate or in connection with a merger,
acquisition, corporate reorganization, or sale of all or substantially all of its assets.
Notwithstanding the foregoing, if a party is acquired by, sells substantially all of its assets to, or
undergoes a change of control in favor of, a direct competitor of the other party, then such other
party may terminate the Agreement upon written notice. In the event of such termination, we will
refund to you any prepaid fees covering the remainder of the term of the Agreement or any other
agreements with USI. Subject to the foregoing, the Agreement will bind and inure to the benefit of
the parties, their respective successors and permitted assigns.
17.3 Relationship of the Parties.
You agree that USI is an independent contractor. Neither party will have the authority to, and will
not, act as agent for or on behalf of the other party or represent or bind the other party in any
manner. No partnership, franchise, joint venture, agency, fiduciary or employment relationship
between you and USI is created by virtue of this these Terms.
17.4 Third -Party Beneficiaries.
USI's licensors shall have the benefit of the protections and rights reserved herein with respect to
the Services and related content. No other third -party beneficiaries are contemplated under this
Agreement, and therefore none exist.
17.5 Force Majeure.
USI will not be deemed in default of any provision of these Terms or otherwise be held liable for
any delay in or failure of its performance under these Terms if such delay or failure arises due to
any event beyond its reasonable control, including without limitation acts of God, malicious or
criminal acts, acts of the common enemy, weather conditions, earthquakes, floods, fires, labor
disputes, changes in law, regulation orgovemment policy, war, epidemics, riots, failures, difficulties
or delays in transportation or communications, acts or omissions of vendors or suppliers,
equipment failures, or any act or failure to act by Customer, its employees, agents, or contractors.
The parties will promptly inform and consult with each other as to any event which in their
judgment, may or could be the cause of a substantial delay in performance under these Terms. USI
is not liable for excusable delay.
17.6 No Waiver.
No failure, neglect, or delay by you or USI in exercising any right underthese Terms shall constitute
a waiver of that right. A waiver or extension is only effective if it is in writing and signed by the party
granting it.
Ungerboeck MSTC v06-22
Master Subscription
Terms & Conditions
17.7 Severability.
In the event that a court of competent jurisdiction holds that a particular provision or requirement
of these Terms is in violation of any applicable law, each such provision or requirement shall be
enforced only to the extent it is not in violation of such law or is not otherwise unenforceable and
all other provisions and requirements contained in these Terms shall remain in full force and effect.
17.8 Attorneys Fees.
You agree to pay any and all reasonable attorney's fees and/or collection costs incurred by US[ in
order to collect any fees or charges due to USI following your breach of Section 9.2 (Invoicing and
Payment).
18. SIGNATURES OF THE PARTIES
This agreement has been executed by the following Parties.
CUSTOMER
Authorized Signature
OCANIC PCr EaS
Typed or Printed Name
Title
l
Date
Ungerboeck Systems International, LLC
Authorized Signature
Typed or Printed Name
Date
Vol. 3�� Pg.
Ungerboeck MSTC 06-22 17/17
"k *
ungerboeck
Dec 21, 2022
Ungerboeck Software for
Brazos County Exposition
Complex
Prepared by:
Lenora Donahue
Senior Account Manager
P: (636) 300-5606 x126
E: Lenora. Donahue@ungerboeck.com
Vol. pg. /�
Z ungerboeck
We appreciate your ongoing commitment to Ungerboeck. We are excited to work with you
on this project to move to the Enterprise version and add functionality.
This licensing path includes your Fairs Dept. to also be onboarded, broken out into a second
phase..
This agreement includes a modified payment schedule for Professional Services, as well as
five-year term with annual increase.
If you have any questions, please do not hesitate to reach out. 1 am confident that you will
see enhanced return on your investment, well into the future!
Sincerely,
Lenora Donahue
Senior Account Manager
Lenora.Donahue@ungerboeck.com
CONFIDENTIAL
2112
voi. 39% pg. 117
unsonerboeck
Standard Order Form
Quote ID:
Valid Through:
All Prices in:
USI-32004
Dec 31, 2022
USD
Subscription Start Date: Feb 1, 2023
Subscription End date: Jan 31, 2024
The subscription start and end dates above are predicated on the expected contract
execution date on or before Dec 30, 2022. If the contract is executed later than that date, the
subscription start date will change to a day after contract execution, and the subscription end
date will be 365 days later.
Annual Subscriptions
item Name
Ungerboeck for Fairs & Showgrounds - Advanced Edition - Level 2 - 20
Professional Users
Quantity �'Units
Net Pric
-
$30,550
Room Diagramming - Premium
-
$7,500
Ungerboeck Phone Experience
-
Included
Up to 1,000 DocuSign Envelopes + Ungerboeck-DocuSign Integration
-
$3,000
Standard GL Export
-
$1,440
Standard Support - Knowledge base, Forums
-
Included
Advanced Success Plan
-
$10,000
Total Annual Amount: 'A52490.-.
Initial Term Subscription
Initial Term Subscription - Total Subscription Amount $52,490
Initial Term Subscription Discount (Year one only Discount) - Success Plan Benefit ($7,500)
Extension Trial- Room Diagramming
Total Initial Subscription:
Total Initial Term Subscription Amount is for the Term Feb 1, 2023 to Oct 31, 2023
One Time Services
CONFIDENTIAL-----m--®---- — ---
3/12 118
j ungerboe ck
7BaseOnboarding and Training Fees*
$12,000
mming Onboarding**
$4,200
Electronic Signature Onboarding*
$2,800
Standard GL Export Onboarding*
$2,800
Onboarding and Training Fees - Phase 2 Fair *
$12,000
Total One Time Amount:
" $33,800
Additional information on Products -
In this package you find the following standard functionalities. Bolded features are those
not available in your current Flex edition.
Base Fair & Showgrounds Advanced Package Functionality includes:
• Up to 20 Professional User licenses, unlimited Express users.
• , CRM, Opportunities & Forecasting
• Booking Calendar
• Booking Agenda Calendar
• Events Calendar
• Contracts & Agreements
• Event Planning
• Work Orders
• Invoicing/Payment Plans
• Basic Inventory
• Graphical F&S Dashboards
• Emails
• Activities
• Document Management
• Standard Space and Rental driven Reports
• Report Builder
• Email Template builder
• Word Merge Template Builder
• Payment processor Integration (standard) = Credit card processing
(Standard)
• Mobile Sales & CRM
• Fair Planning
• Standard Fair driven reports
• Vendors Records
• Vendors Sales
• Vendor Contract Report
• Vendor Portal —Standard edition
• Floor Plan — Standard edition
• Custom Fields
In addition to these base license features, included are the various optional Extensions
discussed.
CONFIDENTIAL / f
4II2 rvol-__ l'g-
j un rboeck
• Room Diagramming
• Docusign integration with envelopes
• Standard GL Export
Reminder that as part of the Advanced Success plan you have the opportunity to trial
different extensions, one at a time, for up to 12 months with no license fees. Working with
your Customer Success Manager to strategically plan your extension trials and additions of
these upgrades will assist you in planning both operationally and financially.
Ungerboeck will also need for DOCUSIGN:
Admin Name:
Admin email:
Start and end date:
Cash Mows
Initial Annual Subscription $44,990
Prorated Initial Term 211123-10131123 $39,366
Paid Maintenance $6,1 69 prorate unused 211123 - 4,619
-10131123
Initial Subscription Due for 211123-10131123 $34,747
Annual Subscription Pavment Schedule
Term Start
Term End
Annual
*2/1/2023
10/31/2023
$34,747
11/1/2023
10/31/2024
$54.590
11/1/2024
10/31/2025
$56,774
11/1/2025
10/31/2026
$59,045
11/1/2026
10/31/2027
$61,407
*reflects prorated amount
Milestone Payment Schedule for Professional
Services Fees:
Initial Base Onboarding and Training at execution $12,000
ofcontract
Upon completion of Room Digramming training $ 4,200
Upon completion of Electronic Signature training $ 2,800
CONFIDENTIAL
5/12 voi. 3 pg.
W ungerboeck
Upon completion of GL Export training $ 2,800
Upon completion of Phase 2 Fair onboarding and $12,000
training
Additional Information on Services -
Advanced Success Plan — Enterprise Edition
Success Management Partnership
The foundation of your Success Plan is the dedicated Customer Success Manager
who partners with you to proactively help you adopt and optimize your USI solution to
achieve your desired business outcomes.
Success Planning
• Annual Business Review to develop a success plan. and roadmap that can be
implemented, monitored and optimized throughout the year to ensure overall
success.
• Business Outcome Workshops to help set the course for new projects, initiatives,
implementations or new module configuration(s).
• Status Meetings to review ticket status and related action plans.
Learning Center & Education Services
• Unlimited access to online courses offered via the Ungerboeck Learning Center.
• 6 Training Academy or Systems Admin Courses and other instructor -led, in -person
courses.
• Up to 20 Certification Exams (associate level)
• Two (2) Tickets to Unite Conference***.
Adoption & Optimization
• Adoption Reviews — recurring sessions with key user groups or departments to
address common questions, training or issues that may hinder adoption and user
satisfaction or deviate from common best practices.
• Advisory Services - ongoing expert guidance, application knowledge help, how-to
advice and functionality reviews as needed.
Roadmap & Release Planning
• Release Review Workshops to help prepare for and leverage new capabilities or
improvements in upcoming releases.
• Extension Trials provides risk -free way to try Ungerboeck platform extensions
(subject to terms).
Application Support
• Named contacts = 3
• Priority ticket management and 24x7 client care support.
*** Conference tickets must be registered 90 days prior to Unite or become subject to early -
bird pricing.
CONFIDENTIAL
6/12 Vol. 3 80 Pg. %d�
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Ungerboeck Base Onboarding - Venue only *
Ungerboeck for Venues Onboarding Ungerboeck will work with 'the client's' team to
complete the base onboarding, configuration, and user training. The user training portion of
this project will include both virtual instructor[1]led courses and on -demand courses from the
Ungerboeck Learning Center (which is included in the client's Customer Success Plan
subscription). All instructor -led training will be recorded.
The standard approach to onboarding is a shared effort, meaning customer team members
and resources will do certain configuration and data entry work in order to help prepare, test
and learn how to use the software. In a standard onboarding for these capabilities listed
below, we would expect the customer resources to spend approximately 50 hours over the
course of the project.
Onboarding and User Training
• CRM - Account and Contact Management with Relationships
• Event Opportunities
• Bookings + Calendars
• Event Details
• Function Management
• Service Orders
• Work Order Management
• Contract — Word -merge template (2)
• Ungerboeck Dashboards + Views
• Report Builder
• Basic Inventory
• Invoicing + Payments
Ungerboeck Base Onboarding - Phase 2 Fair *
• CRM - Account and Contact Management (vendors, contractors, etc.) with
Relationships
• Vendor/Exhibitor Sales and Opportunities (pipeline — renewals and new applicants)
• Event Details — move-in/move-out, event classifications, documents
• Function Management— Fair program/timeline
• Vendor/Exhibitor Service Orders — booth detail, add-on's, parking, tickets, etc.
• Vendor/Exhibitor Contract — Word -merge template
• Vendor/Exhibitor Invoicing, including remit -to information
• Basic Ungerboeck Dashboards +Views — total vendor sales, vendors with a
balance, past due, etc.
Room Diagramming - Premium
Ungerboeck will provide consulting services to assist with set-up of Room Diagramming
including:
Planning session
Setup and configuration
CONFIDENTIAL
7/12 Vol. 3�(P pg. 1az7_
o All relevant spaces have appropriate DWG files imported (building lines)
o Configure base level space diagrams
o Diagram item configuration includes selection from Ungerboeck defined
shapes
User Training
o Diagram items (non -defined Ungerboeck shapes) creation and resource
mapping
o Creating new room diagrams at the event level
o Modifying room diagrams
o Sharing room diagrams
o Space imports
o LayoutfTempiate creation - (theatre, classroom, banquet, etc.)
o Orders — creation, validation, order to inventory check
o Generic room diagram export and generic report prompts
Assumption(s):
• Up to 15 base level space diagrams included. Additional ones can be configured
with the training provided
• Ungerboeck defined shapes includes selective diagram items. Additional ones can
be added by the client with the provided training.
• Client will manage all item and layout configuration/creation.
• Client has ALL appropriate DWG files ready to send to Ungerboeck.
• Client is prepared with detailed inventory list that includes measurements and
combinations.
• Client will be utilizing Ungerboeck Basic Inventory to track physical item counts
Electronic Signatures Integration
Ungerboeck will provide consulting services and training to assist with set-up of the
Electronic Signatures integration includes the following:
• DocuSign account settings, users, and brands
• Sandbox DocuSign configuration
• Ungerboeck access management adjustments
• Necessary updates to user themes & layouts
• Electronic Signatures configuration
• Electronic Signature profiles
• Sending and managing Word Merge Documents
Assumption(s):
All DocuSign support and/or account updates will be managed by the client directly.
Ungerboeck will NOT contact DocuSign on behalf of the client at any time throughout the
onboarding.
Standard Gl Export
Ungerboeck will provide consulting services to assist with the set up of a Standard GL
Export. 11
Setup and define Journal Entries for Event Revenues and Expenses
User -Friendly export formatting configuration
CONFIDENTIAL
8/12 voi. Pg—
'i unge rboeck
Configure GL export on -demand
Audit export of journal entries
Terms & Conditions —
The responsible party 'Brazos County Exposition Complex', (hereinafter referred to as "The
Client"/ "Customer") agrees to the following -
Customer's purchase and use of the Ungerboeck Software products and services listed
above are subject to the terms and conditions in the Ungerboeck Software Master
Subscription Terms & Conditions. These terms, along with all Order Forms executed under
these terms, represent the entire agreement of the parties, and supersede all prior or
contemporaneous agreements, proposals, or representations, written or oral, concerning
their subject matter. Access to data in Ungerboeck Software for known individuals (including
but not limited to volunteers, contractors, employees, business partners) via APIs or direct
database access requires Ungerboeck's license.
httr)s://ungerboeck.com/documents/terms/languaae/
Notes:
See Cash Flow section for Milestone Professional Services Payments.
FEES. The initial invoice amount set forth above, representing the first year's subscription
and all fees, are due and payable upon execution. Subsequent years' all fees, subscription
and managed service solutions amounts under this Order Form are billed, due and payable
annually in advance. Except as otherwise provided, all payments shall be made in the
currency mentioned in the order form above, all purchases hereunder are non -cancelable,
and all fees are non-refundable. Ungerboeck will issue licenses only upon receipt of
payment.
In the event of a contract or addendum beginning mid -cycle to Customer's existing
subscription term, Customer shall be charged a prorated amount of the full contract price
subject to any additional fees, including but not limited to implementation fees, to align with
Customer's next renewal date. When applicable, previous payments made for subscriptions
that are being modified by a new contract or addendum will be prorated based on contract
signature and aligned with the subscription term, and credit will be applied to the remaining
term of the new invoice.
*Services amounts listed represent the Fixed bid budget.
**Services amounts listed represent the estimated time and materials budget. The amounts
shown are due and payable upon execution. Amounts will be credited to the Client as a
deposit from which actual time and materials usage for the month will be invoiced against
the deposit until exhausted. Overages will be invoiced, and any surplus amounts will be
credited against future work.
The prices set forth in this Order Form do not include USI's out-of-pocket expenses. CLIENT
shall reimburse USI for any County -approved out-of-pocket expenses.
CONFIDENTIAL��
9/12 Vol. Pg. /
TERMS AND CONDITIONS - Electronic Signature
Ungerboeck is an Authorized Reseller of DocuSign Services provided under a limited -
capability, limited -use license of the DocuSign Service that is only available for Customer
use in conjunction with the Ungerboeck Integration. DocuSign Services required outside of
Ungerboeck Integration will be referred to DocuSign for DocuSign to contract directly with
Customer for those additional products and services. Purchase and use of the products and
services listed above are subject to the terms and conditions in the DocuSign Reseller
Master Service Agreement link below.
Mips:/Iwww.docusign.com/comi)any/terms-and-conditions/reseller
Ungerboeck will be sharing reasonable information with DocuSign including but not limited to
user, usage, and organizational information for DocuSign to provide DocuSign Services.
The exchange of data, service, and support provided are between you and DocuSign.
Ungerboeck does not warrant or support DocuSign Services.
The start date of this agreement is listed above. The initial term of this agreement is twelve
(12) months. Envelopes expire twelve (12) months from the start date. Additional
Envelopes required midterm require a new order. At the end of the respective term,
Subscription auto renews for twelve (12) months at previous term's Envelope volume.
Customer's purchase and use of the Ungerboeck Software products and services listed
above are subject to the terms and conditions in the Ungerboeck Software Master
Subscription Terms & Conditions.
https://uncierboeck.com/documents/terms/language/
Upon execution of this Order Form, the One -Time and Initial Annual Software Subscription
investments are due and payable.
Annual Software Subscription fees are due and payable annually in advance of each
subsequent twelve (12) month period. Except as otherwise provided, all payments shall be
made in the currency mentioned in the order form above. All purchases are non -cancelable
and non-refundable. Technical Services are available at then current pricing for Clients that
need assistance updating Crystal Reports or Word
CONFIDENTIAL lIOI. 33)6 __ _ jig10/12
t
DocuSign Envelope ID: 3C3915AD-CEC9452C-9F4C-D78886670781
uYigerboeck
Buyer Org:
By signin this agreement, you agree to abide by its terms as written above_ .
Name: �t�A N E Pir'CR S
Title: Co,,r. ►ry �"u� ��
Signature:
Date: �GE W46M ag I o-aaa
Selling Org: ungerboeck
By signing this agreement, you agree to abide by its terms as written above.
Name: Tim Dani eT s
Title:
CFO DoeuSlgnedby:(
., 1 `�' aiJi IWS
Signature: X"_'
oa=17-
Date: 12-22-2022 i 4:50:07 Pal CST
CONFIDENTIAL FO
9� Pq /
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Vol. M(O pg.
CONFIDENTIAL
12/12
From: Marsha D. Anderson
To: Melissa L. Bouis
Subject: FW: Ungerboeck updated contract for signature
Date: Wednesday, December 21, 202211:20:37 AM
Attachments: Q11gttUS_-32004-21- ec-2022.iV18:3.adf
From: Trevor G. Lansdown <tlansdown@brazoscountytx.gov>
Sent: Wednesday, December 21, 202210:49 AM
To: Marsha D. Anderson <MAnderson@brazoscountytx.gov>
Subject: RE: Ungerboeck updated contract for signature
Marsha,
Attached is the final version of the Ungerboeck contract for the agenda.
The last item I'm waiting on is a signed copy from Ungerboeck, and as soon as I get that, I'll send it
over to you to place in Judge's packet.
Let me know if you need anything else.
Thanks.
Trevor Lansdown
Project Manager I Brazos County I tlansdownQbrazoscountvtx.eov I (979) 361— 4686
From: Trevor G. Lansdown
Sent: Tuesday, December 20, 2022 4:00 PM
To: Charles Wendt - Brazos County (wwendtna bra zoscauntvtx goy) <wwendtna brazo5cnpntytx.gov>;
Kaitlyn Battles<KBattlesfa)brazoscountvtx.eov>; Marsha D. Anderson
<MAnderson a�brazoscountytx.eov>
Subject: FW: Ungerboeck updated contract for signature
All,
Attached are the final draft and updated terms and conditions for this contract.
It still lacks one final digital sign -off on their end, and as soon as she gets that, the draft language will
be stripped off, and she'll send that version.
Briefly spoke with Marsha, and she has generously given us until the morning to post the final. I
haven't relayed that to Ungerboeck, but just wanted us all on the same page.
Thanks.
EVol.
_� w" )AS,
Trevor Lansdown
Project Manager I Brazos County ( tiansdownebrazoscountvtx.eov 1 (979) 361-4686
From: Lenora Donahue <Lenora.Dan@hueeungerboeck.com>
Sent: Tuesday, December 20, 2022 3:41 PM
To: Trevor G. Lansdown <tlansdown(@brazoscounW&gov>
Cc: Jacqueline B. Foster <jfos er@brazo5cguntgexpo.com>; Elizabeth Halley
<EHail ey(a brazoscountoxi2o com>
Subject: RE: Ungerboeck updated contract for signature
Can you hold based on all the numbers/info attached? I know he will approve since all others did, it
just needs the box checked to get out of that draft mode.
Here is the draft and the T&Cs that have the jurisdiction changed.
Vol. 3so Pg
Kristeen Roe, CTA, PCC
Brazos County Tax Assessor/Collector
4151 County Park Ct -
Bryan TX 77802
979 775-9930
979-775-9938 Fax
REFUNDS PENDING 12/28/2022
REQUESTOR
WILL PROPERTIES INC
ADDRESS
PO BOX 578, MLEEN, TX 76540
OWNER NAME
WILL PROPERTIES INC
PROPID#
41785
REFUND AMOUNT
$95.14
REQUESTOR
MINGUS DAVID A 311
ADDRESS
11345 LAFOUNTAIN LN BRYAN TX 77808
OWNER NAME
FA3KUS NICK 3 & DONNA 3
PROP ID#
425747
REFUND AMOUNT
$34.63
REQUESTOR
STRANAHAN LAUREN WOOD
ADDRESS
1403 BROADMOOR DR BRYAN TX 77802
OWNER NAME
STRANAHAN LAUREN WOOD
PROP ID#
40467
REFUND AMOUNT
$4487.92
REQUESTOR
TAMARA KELLY
ADDRESS
4716 COYATILLO WAY BRYAN TX 77807
OWNER NAME
TAMARA KELLY & DEMI WILLIAMS
PROP ID#
425470
REFUND AMOUNT
$5369.74
REQUESTOR
MICHAEL PIERCE
ADDRESS
1480 FM 2268 HOLLAND TX 76534-5199
OWNER NAME
MICHAEL PIERCE
PROP ID#
111110
REFUND AMOUNT
1$14.17
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
Vol. 3 o pg-
APPLICATION FOR TAX REFUND
CollectingOf}1ce Name .
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979 775-9930
OWNER'S NAME AND ADDRESS
WILL PROPERTIES INC
PO BOX 578
KILLEEN TX 76540-0578
PROPERTY DESCRIPTION
Legal: _ SMYTHE PFI1, BLOCK F (PT OF), & AID .21AC
Address: 1010 S TEXAS AVE,
Account# 41785
Collecting Toxfor: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, E3, F4,
City of Kurten, Navasota ISD
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid- Refund Amount Requested
ZREFUND 2022 11/23/2022 $31,904.88 $95.14
Taxpayer's reason for refund: OP -Overpayment
REFUNDTO: `
WILL PROPERTIES INC
PO BOX 578
KILLEEN TX 76540-0578 -
Sign bel=rand return form to the Brilos Gobrity.Tax office. -
°i hereby apply for t6 refurid of the abo#6.described taxes and certify that the Information d'n this form is true and correct"
S . Loy
Phone* ' Email Aadresf
If you make a false statement on tfils application, you could be found guilty of a Class A misdemeanor or a stateJali felony
under.XR#i Final Code Section 37.10..
TAX REFUND DETERMINATION
"'It!)
h taxreiun I ] proved Disapproved
---- . —2�� Ice/
Authorized Officer Signature Date
Authorized Officer of taxing unit for refund applications overamount required under Section 31.11 Tax Code
Authorized Officer Signature Date ,
Vol. �Sfe pg.
TAX RECEIPT 12/14/2022 02:32PM
** DUPLICATE **
KRISTEEN ROE, CTA PH# (979) 775-99,30
BRAZOS COUNTY TAX ASSESSOR COLLECTOR
4151 COUNTY PARK CT
BRYAN,TX 77802
PAID BY:
WILL PROPERTIES INC
PO BOX 578
KILLEEN, TX 76540-0578
3179939
Date�Posted 11/2312022
raj n'q .Tyne ,� P
P�a etitC 64 �,�;� Over/Refund
��
iProperty_ID __ Geo - - _ _ �'— - ' _.. legal Acres `�•�.r �; ' �;� ''�;OwnerNairi�a_nd,llddress. - ;�_>_�
41785 �:578000-0006-0010 '-0.0000 WILL PROPERTIES INC
PO BOX 578
KILLEEN, TX 76540-0578
LEnaty
Year
date
• 'TaXabie Volpe
Stint #
Void= ` Odgin l Tax 'DIs_ c_ nts' ' � s'Q&k •
AttrPees , O verage Amount Pd:j
Z REFUND ENTRY
2022
0.00000
0
145446
N
95.14
0.00
0.00
0.00
0.00
95.14
BRAZOS COUNTY
2022
0.42941
1,450.505
140418
N
6.228.63
0.00
0.00
0.00
0.00
6,228.63
CI YOFSRYAN
2022
0.62400
1,450,505
140416
N
9,051.15
0.00
0.00
0.00
0.00
9,061.15
BRYAN ISD
2022
1.13960
1,450,505
140416
N
16.529.98
0.00
0.00
0.00
0.00
16,529.96
31,904.88
Balance Due As Of 1112312022: -95.14
Tinder t)etaits.;' M $.'_ .D_es_criptioit�e,,;�; ;Amourl
Check 13672 31904.88
31904.88
Operat_or_Batche :' e1� t't.' '°i a. 4g. CA-k'
Imoore 43478 (110/20227M) 31,ld04.88
Page.1 Receipt Issued In Accordance valh Section 31.075 of the Texas Property Tax Code TaaA2=6 • tin
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos -County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979 77S-9930
OWNER'S NAME AND ADDRESS
FAIKUS NICK J & DONNA J
7133 CREEK SHADOWS DR
BRYAN TX 77808-9466
Collecting Tax for. (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
PROPERTY DESCRIPTION
Legal: SER# AH02993925A, HUM PFS0564375, HERITAGE HILLS, LOT 79, ACRES .551
Address: 5B05 J C LONG DR
_ --—Acc-ount#-AMAZ
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2022
Taxpayees reason for refund: OP -Overpayment
REFUND TO:
MINGUS DAVID AJR
11345 LAFOUNTAIN LN
BRYAN, TX 77808
Payment Date Amount Paid Refund Amount Requested
10J31/2022 $210.92 $34.63
Sign below and return form to the Brazos CountyTax Office.
°I ere apply for tne refundyfke above -described taxes and certify that the information on this form is true and correct."
Si " star -at
ck-5 30Lf-w7-39 `�rn1tJaQ'I
Phone d Email Address
9 you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail feiony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
ifi proved
7:7
Authorized Officer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 3L11 Tax Code
Authorized Officer Signature
Date
Vol. Pg. %.
TAX RE-EIPT 10/31/2022 09:56AM
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR
4151 COUNTY PARK CT
BRYAN, TX 77802
PAID BY:
MINGUS DAVID A JR
11345 LAFOUNTAIN l.N
BRYAN, TX 77808-6400
'-s f m Receipt Ntsk rl�r; , i
3167506
be;6sted•,:;s•{ 10131/2022
payme, t Type; OveriRefun_d
p�r„'et�i fade � -
TotatiPald : a% 5210.92
g: , : - ;~^ - , .. sm, - _
a2s7a7 70202OZOOM176 10.0000 FAJKUS NICK J & DONNA J
-7-131CREEK.SHAD.OV1fS-1311-_._._._._
BRYAN, TX 77808-9466
Z REFUND EN-'T Y
2022
0,00000
0
145287
N
34.63
0.00
0.00
0.00
0.00
34.553
EMG SVCS DIST 94
2022
0.05504
10,855
42601
N
5.98
0.00
0.00
0.00
0.00
5.98
BRAZOS COUNTY
2022
0.42941
10.855
42601
N
46.61
0.00
0.00
0.00
0,00
46.61
BRYANISD
2022
1.13960
1%855
42601
N
123.70
0.00
0.00
M00
0.00
123.70
210.92
Balance Due As Of 1013112022:.34.63
:D'escaption
Check 4 REPOST 2022MH ESCROW 2110.92
21C.92
.V01. Pg.
i•OPeTBfoF.:•BatC(1: ` _- - .r. !:"c r.-._.,�-_ `3 ""'-c ;i:`�!-tom��''�• }� .. - t=^'�..tyx:..kjr�'..?g - ':^'4-:J?g::, ` Ot81iPa
temerson 43099 (204 MH Escrow) _ - - 210.92
Page:1 Recelpt issued in Accordance wish Section 31.075 of the Texas Property Tax Code
APPLICATION FOR TAX REFUND
Colieeting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Pb. 979-775-9930
OWNER`S NAME AND ADDRESS
STRANAHAN LAUREN WOOD
1403 BROADMOOR DR
BRYAN TX 77802
Collecting TWOr.. (taxing entitles)
Brans County, City of Bryan, City of College Station
Bryan LSD, College Station ISD, F% F2, F3, F4,
City of Kurten, Navasota ISD
PROPERTY DESCRIPTION
Legal: SCASTA PLACE PH 1, BLOCK 1, LOT 3 (38' OF) & 36' OF 4
Address: 1403 BROADMOOR DR ,
Account# 40467
TAX PAYMENT INFORMATION
Name of7aftUnit TaxYearofRerund
ZRIEFUND 2022
Taxpayet's reason for refund: PAYMENT IN ERROR
REFUND TO:
STRANAHAN LAUREN WOOD
1403 BROADMOOR DR
BRYAN TX 77802
Payment Date Amount Paid Refund Amount Requested
12/01/2022 $4,487.92 . $4AW.92
Sign below and return form to the Brazos County Tax Office.
N hereby apply for the refund of the above-descstbed taxes and certify that the information on this form is true and correct."
` --mm —L -- a a_
Rla- 9LAS 1S-iM"taC--V2T,-iQ A-edL*�
Phone# Emall Address
if you make a false statement on this application, You could be found guilty of a Class A misdemeanor or a state jail felony
underTexas Penal Code Section 3710.
TAX REFUND DINEWMATION
e tax d is [ proved Isapptoved
• a a,
Authors CIiI'ccer Signature Date
Authorized Officer of taxing unitfor refund applicattans aver amount requlied under5eceton SLUTax Code
Authorized Officer Signature Date
E
Pg.
TALC RECEIPT 12/15/202212:33PM
** DUPLICATE **
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR
4151 COUNTY PARK CT
BRYAN, TX 77802
PAID BY:
Lauren Stranahan
Receipt Number
3185267
Date Posted -I 12 O112M
Payment Type I P
Payment Code Full
T, otai Pald
Piopeity ID_ _ Geo —_— , —'__ _ l.egat Acres _ _ ^^ j �_ - Owner Name and Address_
40467 566000-0001-0030 0.0000 STRANAHAN LAUREN WOOD
-' !.e al Descrl t3on -- —� 1403 BROADMOOR DR
9 P ----__-- �_ BRYAN. TX 77802
SCASTA PLACE PH 1, BLOCK 1, LOT 3 (38'_OF) & 66' OF 4
DBA,Name
1403 BROADMOOR DR
Entity _- Year Rate Taxable Value Stmt#x_ Vold �_0rlginal Tax Discnts _ P&r AttFecs` Overage Axount Pd-
BRYAN ISO 2022 1.13960 185,432 124338 N 2,113.19 0.00 0.00 0.a 0.00 2,113.19
BRAZOS COUNTY 2022 0.42941 226,432 124338 N 96a.63 0.00 0.00 0.00 0.00 968.03
CITY OF BRYAN 2022 0.62400 225,432 124338 N 1,406.70 0.00 0.00 0.00 0.00 1,406.70
4,437.92
Balance Due As Of 1210112022:.00
Tender �-' ' DetalIs� - _ —_ ^_ _-Descr_)pti_o'n -Amount!
Etectronle Check 2212MO912850MEFF3 N 4487.92
4487.92
Pg-
Operator Batch - . _ - --- -- - - ------ -- - -- -- ---- ------ - Total Paid
shines 43634 (PMT Internet EC 12022022) - -- - — - - — - --- -- -- - - —' �- — -- - -- — - 4.487.92
Page:1 Receipt issued In Accordance vAlb Section 31.075 of the Texas Property Tax Code T�9 �
APPUCATfON FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
41S1 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
KELLY TAMARA L & DEMI D WILLIAMS
4716 COYATILLO WAY
BRYAN TX 77807
PROPERLY DESCRIPTION
Legal: ALAMOSA SPRINGS PH 1, BLOCK 3, LOT 18
Address: 4716 COYOTILLO WAY ,
Account## 425470
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
7REFUND 2022
Taxpayees reason for refund: Payment in Error
REFUND TO:
KIELLY TAMARA L
4716 COYATILLO WAY
BRYAN TX 77807
Collecting Tax for. (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, Fl, F2, F3, F4,
City of Kurten, Navasota ISD
Payment Date Amount Paid Refund Amount Requested
11/23/2022 $5369.74 $5369.74
Sign befoul and return form to the Brazos CountyTax Office.
9 hereby apply for the refund of the above•descrlbed taxes and certify that the information on this form is true and correct."
ak5/?"g 2�
Signature Date
ZIP- .-604CLrat � &h
Phone # Email Address t I
If you make a false statement an this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
e tax re 1s j roved [A Disapproved -
tal cn l aa_
Authorized Officer Signature Date
Authorized Officer of taxing unit for refund applications over amount required underSection 31.11 Tax Code
Authorized Officer Signature
Date pg.
-- - - -
EVole
���
a
TAX RECEIPT 12/15/2022 02:49PM
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR iteceTpt-Number
4151 COUNTY PARK CT 3983022 -
BRYAN, TX 77802 - 9
Date Posted 11l2312022
Payment Type P
Payment Cade Over/Refund
Total Pald $6,369.74
PAID BY:
KELLY TAMARA L
4716 COYATILLO WAY
BRYAN, TX 77807
Property ID Geo ' _ Legal Acres dwner lYame acid Addra'ss
425470 106260-0103-0180 0.0000 KELLY TAMARA L & DEMI D WILLIAMS
Legal Description — 4716 _ - BRYAN, TX ILLO WAY
ALAMOSA SPRINGS PH 1,_BLOCK 3, LOT 18
Situs _ DBA Name
4716 COYOnLLO V AY
Entity �lfear"� Rate Taxable Volpe Stmt# Void Original Tax Discnts P&1 Att_Fees O_ve_rage Amount Pd
Z REFUND ENTITY 2022' 0.000oo - 0 146676 N 5,3i9.74 0.00 0.00 0.00 - ' 0.01) 5.hl).74
5,369.74
Balance Due As Of 1112312022:.00
'ender Details _ Description Amount
Check REPOST Electr Ck 00000200000001 B0049 $369.74
S369.74
Operator Batch _ — - -- - - _ ___ . _ Y _ _ _ _ Total Paid.
ahines 43826 (Payment In ErroL Retunds_Approved by CC 12152022)
• 5,389.74
Page:1 Recelpt Issued In Accordance with Section 31.076 of the Texas Property Tax Code r�mammma
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979.775-9930
OWNER'S NAME AND ADDRESS
PIERCE MICHAEL S
1480 FM 2268
HOLLAND TX 76534.5199
Collecting lax for: (taxing entitles)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
PROPERTY DESCRIPTION
Legal: OAK CREEK MHC, SPACE 146 OAK LEAF, SER# CLW018097TX, HUD# HWC0318811
Address: 146 OAK LEAF (PVT) ,
--...._ --_.Account.#!: 111110 _ -- •- - _ - - _ _
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2022
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
PIERCE MICHAEL S
1480 FM 2268
HOLLAND TX 76534-51.99
Payment Date Amount Paid Refund Amount Requested
10/31/2022 $235.58 $14.17
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of tRva-described taxes and certify that the information on this form is true and correct"
7/1L :5.
SignZ � �y a et
Z✓{'f - 98 0719 � /li
0
Phone # Emalf Addres
If you matte a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
T e tax re nd is KAppro�v [ ]Disapproved
Authorized Officer Signature
Date
la(as tas-
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature
Date
EVol.
:3BIP P9•
TAX RECEIPT 11/02/2022 08:04AM
** DUPLICATE **
KRISTEEN ROE, CTA PH# (979) 775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR
4151 COUNTY PARK CT
BRYAN, TX 77802
PAID BY:
PIERCE MICHAEL S
1480 FM 2268
HOLLAND, TX 76534-5199
3167750
Date Posted "~ I 10131/2022
Pa ment T e P
Payment Code'.', -I Over/Refund
Total Paid __ t $235.58
Property_Geo'Owner Name and _Address_`_
111110 702020-0000-0318 0.0000 PIERCE MICHAEL S _
1480 FM 2268
_, HOLLAND, TX 76534-5199
6Ki<CRE_EK MH_C, SPACE 146 OAK LEAF, SER# CLWO18097TX, HUD# HWC0318811
Situ- ;._ DBAName____;,"
146 OAK LEAF (PVT) ,
Entity
�_ Year
Rate_
Taxable Value
Stmt #
Void,
Origlrial Tax
Discnts
P&I
_Att Fees
Overage Amount Pdj
.
Z REFUND ENTITY
2022
0.00000
i 0
_
145346
N
14.17
^ 0.00
0.00
0.00
0.00 _ 14.17
EMG SVCS DIST #1
2022
0.02256
13,683
101337
N
3.06
0.00
0.00
0.00
0.00 3.06
BRAZOS COUNTY
2022
0.42941
13.683
101337
N
58.33
0.00
0.00
0.00
0.00 58.33
COLLEGE STATION
ISD
2022
1.17810
13,583
101337
N
160.02
0.00
0.00
0.00
0.00 160.02
235.58
Balance Due As Of 10131/2022: •14.17
7erider T Deiails� ___ �r Description .Amountl
Check REPOST 2022MH ESCROW 235.68
235.58
Operator Batch
lemersan 43099 (2022 MH Escrow) 235.58
Page:1 Receipt issued In Accordance with Section 31.075 of the Texas Property Tax Code T�
DRAZOS COUNTY., TBKAS
BUDGET AMENDi T(S) TOR THE 2Q22L2Q23 BUDGET ` i AR
NO.22/23 12.61-12:02:
on this the 28th day of December 2022 at a' :re %W meeting of the 06mmissionerp, Cow the
•::folloivingmember�ivem.prosent:
A. Duane Peters, County 3ucige, Presiding
B. Steve"Aldrich,:Commissiondt,'Pteeinct 1
E. Russ=Pord, Camrnissioner, Precinct 2 -
'D. Nancy Berry, Cofabiissioszer, Precinct 3'
E. Irma Caulay, Cornrnissi"' Precinct 4
:. ...
F. Karen McQueen, County CWk
:. The fdilow ing proceedings were held: .'
THAT WHIE AS; on 28th:'day of December 20,,22'tlie'Court heard'and `approved a budget:
- amendment(s)'for the 2022 2 23 budget year for Brazos County, Texas; an' d
WHEREAS, expenditure is necessary due to the necessity tomeetunusual and -unforeseen conditions,: ;
which could not be reasonably included in the original -budget adopted 6 September 2022, the follo«cing
_ :amendment(s) to the.0ginal budget are hereby authorized, as descilbed on the attached page,(s).
ADOPTED AND APPROVED this the nth day of Deceinber 2022.
THE COMUSSIONERS-COURT OF BRAZOS COUNTY, TEXAS.
-Duane Peters; County Judge'
:Original: Coupty trlWs Office and
Attached to the original budget- "
VOL��� pg. �C!
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 220- 92.09
12/9812022
FUND NAME
DEPARTMENT NAME
CLASS DESCRIPTION
ACCOUNT CATEGORY
:' INCREASE
DECREASE ;
GenecalFnod :...
Administration
OtherRevenue
Revenue
111dQ0
• General Fund.
Child Protective Services.:
Administm6d ' '
. De ..
parhaearatSu'" dtt
- •
- .. enditute - ...
... ... 100.00
.. .
Child ProtectiveSeivices -Administration
To reco-anize a donation in the amount of WIN
IN
- 4 S` � i:"t-�'�.-:+t-,' ;„�'£]%•"'�i :: : � • a:�-�:':}' _r:.�• . _ }`��;�,�:.,`�..._ - •�,q � ,��', �i �'T`=� '`�...73 � 'at=r.is' .
.. B'S:-.], Fir"' c,£�c s.Eh -�.`� �. �. � �,ZS _ •�3:� � 3i.' •.i b,�, .,: i)•� fF'l= •;: -• ¢:t �� ti ��^ �%
.t '�. �.�- .. f+ s5�%�. '..` j ` �'+f ..:8 i r � tea. t ::.+�. �""�..:� • ��� \7+• - a:_.....�.c.�. •:ui__�---ra.� i•, .srL'G_-
- .. f,a.�'�� i�%.-�.��Gu�� �-��'�022 • .; .. oiin[yirageApprova"I�-;:u-,:;�.,
Pa.
�• 0�
: -BRAZ-OS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 22123 - 42 02
'W2812022 %- :.
FuNDAAME DEPARTMENT NAME CLAssbESCRIPnON ACCOUNT CATEGORY :INCREASE-DECPZASE.
Generl Fund Contingency Departmental Support enditure 75;(i44:44
Risk h'laaagement
General Fund Adm aNt allon Re airs and _V,aidtenddce enditure 75 d00.40
Risk Management Administration
To ieallocaie ftiuds for additional fundin • needs for accidents and claims for the remainder of FY2423
To
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PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: 12-28-2022
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
County Agriculture Extension — Administration
Brooks, Julie Change of Status
Road & Bridge — Administration Cole, Reagan Change of Status
Approved in Commissioners' Court:12-28-2022 :
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
35
Vol. '
1
Personnel Change of Status
(Dec 20,2022)
Commissioners' Court Date:
Department Submitting Information:
Purpose of Submissions:
12-28-2022
Human Resources
Consider and Take Action on Change
Employment
''DipirtrnentNtff
.v
Juvenile Services - Detention
Boff, Erin
Juvenile Services - Detention
Dennis, Jarnaycla
Juvenile Services - Detention
Merchant, JaPaula
Juvenile Services - Detention
Rdgston, Denisha
Juvenile Services - Detention
Stringfellow, Savannah
Juvenile Services - Detention
Taylor, Laquisha
Separations
Department NaMb
-4�gftlbyjee Narnii
Approved in Commissioners' Court: 12-28-2022N
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Vol. S�Rk pg.
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