Loading...
HomeMy WebLinkAbout2022-11-1 10:00AM REGULAR SESSION-ti 202t of, a 0400 P 1: BRAZOS COUNTY B RYAN, T EXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON NOVEMBER 1, 2022 AT 10:00 AM IN THE COMMISSIONER'S COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACE BOOK.CONUBRAZOSCOUNTYTX 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag — Commissioner Aldrich 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 = 28 3. Approval of the 2022 Tax Levy as provided in Section 26.09(e) of the Texas Property Tax Code. 4. Approval of acceptance of a revised level of possible future funds through the Regional Mitigation Program - BVCOG MOD Funding. 5. Approval for payment of Claim #RM2022-041 to Mustang Rental Services in the amount of $3,745.91 for vandalism of a CAT 308 Hydraulic Thumb Excavator. 6. Approval of Contract #22-166 with Nueces County for Robert Barnes Facility Residential Services. 7. Approval of Contract #22-167 with Nueces County for Pre -Adjudication Services of Juvenile Offenders. 8. Approval of Amendment #1 to Contracts #22-166 and #22-167 with Nueces County. 9; Approval of Amendment #1 to 23-015 Sex Offender Treatment Provider to amend the insurance requirements from the original contract. 10. Approval of Bid #23-021 Stall Shavings and Pellets; recommended award to Queen Vol: g v Pg, Horse Bedding of Texas, LLC. 11. No award for Bid #23-057 for Various Aggregates, Cold Mix and Other Road Materials due to a lack of competitive bids. 12. Permission to re -advertise Bid #23-057 Various Aggregates, Cold Mix and Other Road Materials for Brazos County. 13. Approval of Contract #23-070 for Stop Loss Insurance with Stealth Partner Group, via US[ Insurance. 14. Approval of Contract#23-077 for Residential Services of Juvenile Offenders with Lutheran Social Services of the South I nc. 15. Approval of Contract #23-079 for Secure Short -Term Detention of Juvenile Offenders with Lavaca County. 16. Approval of the following committee for the evaluation of proposals for RFP #23-561 Broadband Consultant. • a. Trevor Lansdown • b. Kimberly Roach • c. Billy Melzow • d. Brian Baker • e. Brian Pratt • f. Purchasing (Non -Voting) • g. Legal (Non -Voting) • h. Traylor (Non -Voting) 17. Approval of professional engineering services for design proposals GLS: • a. Old Reliance Road Reconstruction Phase 2 in the amount of $116,600.00 • b. Old Reliance Road Reconstruction Phase 3 in the amount of $102,700.00 • c. Old Reliance Road Reconstruction Phase 4 in the amount of $112,200.00 18. Approval of the Final Plat of Lots 1-AR-1, 1-AR-2 and 1-CR Willow Run Phase One being a Replat of Lots 1-A, 1-C and 1-D Willow Run Phase One; John Payne SurveyA- 195 and John Childress Surrey, A-92; City of College Station ETJ, Brazos County, Texas. Site is located in Precinct 1. 19. Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 1 1/2" water line located on Buchanan Street in Millican 400 feet East of Henderson Road. Site is located in Precinct 1. 20. Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 1 1 /2' water line located on Clay Pit Road 3,275 feet southwest of Lynn Elliott Lane. Site is located in Precinct 1. 21. Request permission to enter private property owned by Glen and Danny Pate located on Ferrill Creek Road. County will repair erosion at outfall of roadway culvert. Site is located in Precinct 2. 22. Consider and take action of the Wickson Creek SUD utility permit to construct a road bore for a 1" water line crossing under Riley Road 4,035 feet north of Grassbur Road. Site is located in Precinct 2. 23. Consider and take action on the Wildfire Energy Operating, LLC utility permit to lay a temporary 12" polyurethane water line along the right of way of Old Bundick Road, Pine Tree Road and Macey Road a distance of 3 1/2 miles. Project will provide water to an oil well. Site is located in Precinct 2. 24. Approval of the Treasurer Report for August 2022. E __ 3 g Pg. _ 3 Z 25. Tax Refund Applications for the following: Overpayments • a. Heartland Builders - $729.01 26. Budget Amendments. • a. FY21/22 Budget Amendments 53.01 -53.03 • b. FY 22/23 Budget Amendments 4.01 - 4.03 27. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms 28. Payment of Claims. 29. • a. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of October 25, 2022. • b. Acknowledgement of FY 2022-2023 Contingency Budget to Actuals by Fund as of October 25, 2022. 30. Juvenile director's report on detention population. 31. Sheriff's report on inmate population. 32. Announcement of interest items and possible future agenda topics 33. Call for Citizen input and/or concerns 34. Adjourn. E . LLD - Pg. 3-3 L PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioner's Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COWBRAZOSCOUNTYTX is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. E .3i c Pg �;/ 3. Approval of the 2022 Tax Levy as provided in Section 26.09(e) of the Texas Property Tax Code. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 4. Approval of acceptance of a revised level of possible future funds through the Regional Mitigation Program - BVCOG MOD Funding. A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 5. Approval for payment of Claim #RM2022-041 to Mustang Rental Services in the amount of $3,745.91 for vandalism of a CAT 308 Hydraulic Thumb Excavator. Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. '6. Approval of Contract #22-166 with Nueces County for Robert Barnes Facility Residential Services. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford,Peters. 7. Approval of Contract #22-167 with Nueces County for Pre -Adjudication Services of Juvenile Offenders. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 8. Approval of Amendment #1 to Contracts #22-166 and #22-167 with Nueces County. A copy of the amended contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 9. Approval of Amendment #1 to 23-015 Sex Offender Treatment Provider to amend the insurance requirements from the original contract. A copy of the amended contract is attached. Vol. Pg. � Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-*0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 10. Approval of Bid #23-021 Stall Shavings and Pellets; recommended award to Queen Horse Bedding of Texas, LLC. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Bid Contract 23-021 Stall Shavings and Pellets to Queen Horse Bedding of Texas, LLC. A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 11. No award for Bid #23-057 for Various Aggregates, Cold Mix and Other Road Materials due to a lack of competitive bids. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cawley, Ford, Peters. 12. Permission to re -advertise Bid #23-057 Various Aggregates, Cold Mix and Other Road Materials for Brazos County. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley.. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 13. Approval of Contract #23-070 for Stop Loss Insurance with Stealth Partner Group, via US I Insurance. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 14. Approval of Contract #23-077 for Residential Services of Juvenile Offenders with Lutheran Social Services of the South Inc. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 15. Approval of Contract #23-079 for Secure Short -Term Detention of Juvenile Offenders with Lavaca County. A copy of the service contract is attached. V®!. 3� P9. 37 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 16. Approval of the following committee for the evaluation of proposals for RFP #23-561 Broadband Consultant. • a. Trevor Lansdown • b. Kimberly Roach • c. Billy Melzow • d. Brian Baker • e. Brian Pratt • f. Purchasing (Non -Voting) • g. Legal (Non -Voting) • h. Traylor (Non -Voting) Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 17. Approval of professional engineering services for design proposals GLS: • a. Old Reliance Road Reconstruction Phase 2 in the amount of $116,600.00 • b. Old Reliance Road Reconstruction Phase 3 in the amount of $102,700.00 • c. Old Reliance Road Reconstruction Phase 4 in the amount of $112,200.00 A copy is attached. Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 18. Approval of the Final Plat of Lots 1-AR-1, 1-AR-2 and 1-CR Willow Run Phase One being a Replat of Lots 1-A, 1-C and 1-D Willow Run Phase One; John Payne Survey A- 195 and John Childress Survey, A-92; City of College Station ETJ, Brazos County, Texas. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 19. Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 1 1/2" water line located on Buchanan Street in Millican 400 feet East of Henderson Road. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 20. Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 1 1/2' water line located on Clay Pit Road 3,275 feet southwest of Lynn Elliott Lane. Site is located in Precinct 1. Vol. 3-® pg. 3 � Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 21. Request permission to enter private property owned by Glen and Danny Pate located on Ferrill Creek Road. County will repair erosion at outfall of roadway culvert. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 22. Consider and take action of the Wickson Creek SUD utility permit to construct a road bore for a 1" water line crossing under Riley Road 4,035 feet north of Grassbur Road. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Russ Ford, Seconded'by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 23. Consider and take action on the Wildfire Energy Operating,_ LLC utility permit to lay a. temporary 12" polyurethane water line along the right of way of Old Bundick Road, Pine Tree Road and. Macey Road a distance of 3 1 /2 miles. Project will provide water to an oil well. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 24. Approval of the Treasurer Report for August 2022. The Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report forAugust 2022. A copy is attached and made a part of these minutes. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 25. Tax Refund Applications for the following: Overpayments a. Heartland Builders - $729.01 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 26. Budget Amendments. • a. FY 21 /22 Budget Amendments 53.01 - 53.03 • b. FY 22/23 Budget Amendments 4.01 - 4.03 a. FY 21 /22 Budget Amendments 53.01 - 53.03 53.01 Reallocate funds for Tax Office. 53.02 Reallocate funds for Group Insurance. 53.03 Transfer funds from Information Technology to various departments. b. FY22/23 Budget Amendments 4.01 -4.03 4.01 To recognize grant funding for the Domestic Violence High Risk Team. 4.02 Transfer Contingency funds to Facility Services. 4.03 Reallocate funds for Group Insurance. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0.. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 27. Personnel Change of Status. • a. Employment & Separations b. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 28. Payment of Claims. Claims 8118567 - 8118694 9006118 - 9006171 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 29. * a. Acknowledgement of FY 2022-2023 Budget to Actuals by Fund as of October 25, 2022. • b. Acknowledgement of FY 2022-2023 Contingency Budget to Actuals by Fund as of October 25, 2022. The Court acknowledged receipt of the 2022-2023 Budget to Actuals by Fund and Contingency Fund Budget to Actuals as of October 25, 2022. 30. Juvenile director's report on detention population. Vol. 3-6o pg coo JJAEP Superintendent Todd McKey reported there are 41 juveniles in the detention center, 31 are male and 10 are female, and 26 have electronic monitors with 4 monitors available. 31. Sheriff's report on inmate population. Sheriff Wayne Dicky stated there were 646 inmates in jail, 552 inmates are male and 94 are female, 50 have electronic monitors and 10 are pending for processing. Sheriff Dicky informed the Court that he does not intend to continue reporting the number of those pending for processing in the future. 32. Announcement of interest items and possible future agenda topics. Commissioner Ford requested the Court re-evaluate the burn ban at the next Commissioners Court meeting after receiving 3 inches of rain at his home. Judge Peters stated that the County Judge has the authority to lift the burn ban once the County has received a decent amount of rain. Commissioner Cauley asked that it be taken into consideration that not -all of Brazos County has received as much rain as Commissioner Ford has at his home. 33. Call for Citizen input and/or concerns Ann Boney expressed her concern over the recent conduct of the Commissioners Court. Ms. Boney asked that the Court keep the entire County in mind when making decisions. 34. Adjourn vol. 39 0 P9, t1t The foregoing minutes: of the Commt�sioriers Court Meeting.held November 1 2022 have been examined and are.approve'd in open Court this. 6'h " " .day.of December 2022, in Bryan, Brazos County, Texas. Duane Peters Steve Aldrich County Judge Corninissioner, Precinct 1 Russ Ford Nancy Berry Commissioner, Precinct 2 Commissioner, Precinct 3 Irma Cauley Commissioner, Precinct 4 Attest: Karen McQueen County Clerk VOL 3 9 o Pg. Pg I of BRAZO S COUNTY COMMISSIONER'S COURT 'DAY • �'.1 'f 20�. M. 1 00 5l.: ' 1 Name (PLEASE PRINT) Ir`J e��4 V vt - l�� �,-c PlYor Organization (PLEASE PRINT) W- _,;I;. UNIDO , M I r O� I w vol, 390 Pg. T� Pg Z of 3 BRAZOS COUNTY COMMISSIONER'S COURT Name (PLEASE PRINT) ss� ��tc.t.ls �111-Mme Ws Organization (PLEASE PRINT) �V Pg 3 of .3 BRAZOS COUNTY COMMISSIONER'S COURT Name (PLEASE PRINT) ,J? o " /p Organization (PLEASE PRINT) 7 Vol. 3 8 D Pg. 0 BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 11/1/2022 ITEM: Approval of the 2022 Tax Levy as provided in Section 26.09(e) of the Texas Property Tax Code. TO: Commissioners Court DATE: 10/26/2022 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Brazos 2022 Lew Certification.pdf Brazos 2022 Levy Certification Backup Material 2022 Le Totals G1.pdf 2022 Levy Totals G1 Backup Material R0 D as Duane Peters Date County Judge vol. 3!0 pg.' Kristeen Roe, CTA, PCaC Brazos County Tax Assessor/Collector 4151 County Park Ct. Bryan, TX 77802 979-775-9930 979-775-9938 - Fax October 27, 2022 Honorable Duane Peters County Judge Brazos County RE: Certification of 2022 Levy Dear judge Peters: Please place approval of the 2022 tax levy on the next .Brazos County agenda. Enclosed with this correspondence is the calculated 2022 levy for Brazos County. Approval of the Levy as provided in Sec. 26.09 (e) is the final step in the creation of the tax rolls for the county. Please contact me if you have any questions concerning the information. Respect f fly, Kristeen Roe, CTA, PCAC Tax Assessor/Collector Brazos County, Texas Vol. Pg. BRAZOS County 2022 LEVY TOTALS G1 -BRAZOS COUNTY Property Count:144,772 Grand Totals 10/26/2022 11:37:52AM Homesite: 3,594,629.881 Non Homesite: 3,066,711,279 Ag Market: 1,830,793,814 Timber Market: 0 Total Land + () 8,492,134,974 -Improvement " Value Homesite: 12.229,674,589 Non Homesite: 8,550,605,388 Total Improvements (+) 20,780,279,977 Non Real Count Value Personal Property: 8,711 2,438,596,784 Mineral Property: 56,648 910,925,322 Autos: 0 0 Total Non Real + () 3,349,522,106 Market Value = 32,621,937,057 A9 :Non Exempt u Exempt Total Productivity Market: 1,810,167,140 20,626,674 Ag Use: 47.428,337 179,559 Productivity Loss (-) 1,762,738,803 Timber Use: 0 0 Appraised Value = 30,859,198,254 Productivity Loss: 1,762,738,803 20,447,115 Homestead Cap (-) 592,080,113 Assessed Value = 30,267,118,141 Total Exemptions Amount (-) 5,074,810,264 (Breakdown on Next Page) Net Taxable = 25,192,307,877 Freeze = Assessed.:- - Taxable.:. Actual Tax ' CeI(ing " Count° ; DP 94,520,775 90,271,950 318,109.80 329,601.20 474 DPS 1,115,220 1.115,220 4,044.46 4,046.73 5 OV65 3,415,972,887 2,530,075.801 7,800,270.67 7,910,384.86 11,465 Total 3.511.608,882 2,621,462.971 8,122,424.93 8,244,032.79 _ 11,944 Freeze Taxable () 2,621,462,971 Tax Rate 0.4294110 Freeze Adjusted Taxable = 22,570,844,906 M&0 Rate: 0.3893140 M&0 Tax: 95,235,435.98 I&S Rate: 0.0400970 l&S Tax: 9,808,677.24 Protected I&S Rate: 0.0000000 Protected I&S Tax: 0.00 Ag Penalty: 45.21 PP Late Penalty. 0.00 Late Correction 0.00 Penalty: Total Levy 105,044,158.43 Tax Increment Finance Value: 0 Tax Increment Finance Levy: 0.00 va. 381D Pg. ` 8 - G11237993 r -- — --- -- z Page sizazos county . 2022 LEVY TOTALS GI-BRAZOSCOUNTY Property Count: 144,772 Grand Totals 10/26/2022 11:37:56AM Exemption Breakdown CHODO (Partial) 15 19,533,001 0 t3r,7t37,titiz DP 501 0 19,533,001 DPS 5 0 0 0 0 DV1 223 0 2,106.238 0 2,106,238 DV1S 13 0 50,000 50,000 DV2 175•. 0 1,704,000 1,704,000 DV2S 9 0 67,500 67,500 DV3 DWS 210 0 2,160,333 2,160,333 DV4 8 0 80,000 80,000 DWS 826 0 4,319,009 4,319,009 DVHS 88 575 0 .634,113 634,113 DVHSS 56 0 172,066,854 172,066,854 ECO 0 14,701,458 14,701,458 4 0 0 0 EX EX-XD 11 I 0 2,191,080 2,191,080 EX-XD (Prorated) 21 5 0 2,587,565 2,587,565 EX-XG 9 0 175,348 175,348 EX -XI 0 1,308,420 1,308,420 EX-XJ 6 0 1,623,945 1,623,945 EX -XL 17 0 39,729,089 39,729,089 EX-XN 4 17 0 504,224 504,224 EX-XR 0 13,084,893 13,084,893 EX-XU 1 19 0 12,025 12,025 EX-XV 1,866 0 24,476,608 24,476,608 EX-XV (P�orated) 4 0 3,666,440,877 3,666,440,877 EX366 11,976 0 2,871,194 2,871,194 FR 0 1,777,706 1.777,706 FRSS 54 147,458,096 0 147,458,096 MASSS 2 6 0 636,879 636,379 OV65 12,151 0 852,387,667 1,142,980 0 1,142,980 OV65S 21 1,402;733 0 852,387,667 PC 20 9,753,263 0 1,402,733 SO 21 636,004 9,753,263 0 636.004 Totals 1,118,358,426 3,956,451;838 , 5,074,810,264 Vol. —21 p0. G1/237993 Page 18 of 24 rd BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Emergency Management NUMBER: DATE OF COURT MEETING: 11/1/2022 ITEM: Approval of acceptance of a revised level of possible future funds through the Regional Mitigation Program - BVCOG MOD Funding. TO: Commissioners Court FROM: DATE: FISCAL IMPACT. BUDGETED: DOLLAR AMOUNT: ACTION REQUESTED OR ALTERNATIVES: ATTACHMENTS: Michele Meade 10/25/2022 False False $0.00 Approval of acceptance of a revised level of possible future funds through the Regional Mitigation Program - BVCOG MOD Funding File Name Description 102522 Updated CDBG- 102522 Updated CDBG-MIT MOD Funding MIT MOD Funding Acknowledgement Letter- BRAZOS.pdAcknowledgement Letter- BRAZOS f 102522 Acceptance or Declination Form.pdf .102522 Acceptance or Declination Form.pdf Type Cover Memo Cover Memo AP7PRO �tlilaa Duane Peters Date County Judge Vol. ® Pg. BRAZOS VALLEY BR.AZOS VALLEY COUNCIL OF GOVERNMENTS P.O. DRAWER 4128 • BRYAN, TEXAS 77805-4128 October 251', 2022 Michael Parks Executive Director 3991 E. 29th St. Bryan, Texas 77802 RE: Regional Mitigation Program BVCOG MOD Funding Notification Dear Judge Peters: The Texas General Land Office (GLO) allocated $25,041,000 to the Brazos Valley region as a part of the Regional Mitigation Program. BVCOG has been tasked with developing the method by which the funds will be distributed, also known as a Method of Distribution (MOD), under the State of Texas Community Development Block Grant Mitigation (CDBG-MIT) Action Plan as amended. BVCOG has posted the MOD for public comment on the BVCOG website. Brazos County is included as a potential recipient of funding in the. amount of $500,000. This amount is subject to will most likely change as the public participation process continues. The minimum allocation for any entity according to the program requirements is $500,000. The final MOD will be approved by the BVCOG Board of Directors and sent to the GLO for final approval. Due to CDBG-MIT grant requirements, the state and the Brazos Valley region are required to reach a threshold tied to benefitting low- and moderate -income (LMI) persons. Therefore, 100% of your funding should be used for projects that benefit LMI persons in your community, according to the preliminary MOD. This amotmt is also subject to change as the public participation process is undertaken and as entities decide whether to receive funding. The above:mentioned public comment period will be open until November 7 h cr 5:00 P.M. BVCOG is required to address every comment and deliver the final product to the Board of Directors for approval. funds. If you do not have an applicable project, then we are asking that you decline the funds in order to ensure that we can efficiently distribute the funds during the planning process. Once the GLO approves the final MOD, the GLO will post application information at https://recoyM.texas.eov/miti ation/programshe final-mitigation/index html. From this point on in the process, the GLO will be managing the projects. A/of. E -38o r 0 BRAZOS VALLEY �*vffl�-`J— BRAZOS VALLEY COUNCIL OF GOVERNMENTS P.O. DRAWER 4128 • BRYAN, TEXAS 77805-4128 The process ahead will require a long-term commitment from each respective entity. Please note that declining to participate in the reception of these funds may exclude Brazos County if there are any future allocations or reallocations of funds through this Regional Mitigation Program. It is recommended each entity carefully consider their decision and officially involve their city council, county commissioners court or other governing board in the decision to accept or decline funds. If you have any questions, call Cagan Baldree @ 979-595-2800, ext. 2028. Sincerely, Michael Parks E 3 So Pg. S-2 BRAZOS VALLEY BRAZO S VALLEY COUNCIL OF GOVERNMENTS P.O. DRAWER 4128 - BRYAN, TEXAS 77805-4128 Acceptance or Declination of Funds Form I, Dt&aHi the*designated official of &Aws Co"Or"i Print Name Entity Name &'Acknowledge and accept funding through the Regional Mitigation Program. ❑ Acknowledge line funding through the Regional Mitigation Program. ll 1t �aa. De gn , Official Signature Date Return to BVCOG via email to Cagan.Baldree@bvcog.org. ,, ' or. , BRAZOS COUNTY BRYAN;TEXAS DEPARTMENT: Risk Management NUMBER: DATE OF COURT MEETING:- 11L112022 ITEM: Approval for payment of Claim #RM2022-041 to Mustang Rental Services in the amount of $3;745.91 forbandalism of a. CAT 308 Hydraulic Thumb Excavator: TO: Commissioners Court FROM: Leslie Contreras DATE: 10/26/2022 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00' ATTACHMENTS: File Name Description Type Mustano.pdf Release of Liability.. Backup Material ol. 315o Pg. S i in BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Risk Management NUMBER: DATE OF COURT MEETING: 11/1/2022 ITEM: Approval for payment of claim # RM2022-041 to Mustang Rental Services in the amount of $3,745.91 for vandalism of a CAT308 Hydraulic Thumb Excavator. TO: Commissioners Court FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: ATTACHMENTS: File Name us a g,pdf Leslie Contreras 10/26/2022 False False $0.00 Description Release of Liability Type Backup Material Aft Duane Peters ]Date County Judge BRAZOS COUNTY 200 S. Texas Ave., Bryan, Texas 77803 RELEASE OF CLAIMS This Release:of Claims is made. this 25'E"111day of:�t ;.,2022, by and between Mustang Rental Services ("Releasor") and Brazos County. ("Releasee). 1. _Releasor and anyone. claiming on or behalf of Releasor releases and forever discharges Releasee and its affiliates, successors.:and assigns, officers; employees,. representative, partners, agents and anyone claiming through them, (collectively, the "Released Parties"), in their individual and/or corporate capacities.from any and -all claims, liabilities, obligations, prorhises, agreements; disputes, demands, damages, causes of action of any- nature and kind, known or unknown, which Releasor has or ever had or may in the future have -against Releasee.or any of the Released Parties arising out of or relating to the damage caused by vandalism on 03/11 /2022 while -parked on Hugs Road, to the CAT 303 Hydraulic Thumb Excavator (ID- - 009018527) Rental Agreement R94755). 2. In exchange for the Release of Claims, Releasee will provide Releasor a payment in the. amount of $3,746.91 (Three thousand, -seven hundred forty-fave dollars and ninety-one cents). In consideration of such payment, Releasor agrees to accept the payment' as full and -complete settlement and satisfaction of any present and prospective claims. 3. This Release shall not be in any way construed as an admission .by the Releasee that it is has acted wrongfully with respect to Releasor or any other person, that it admits liability or responsibility at any time for any 7purpose, or that Releasor has any rights whatsoever against the Releasee: 4. This Release shall be binding upon and 'inure to the benefit of the parties and their respective heirs administrators, personal representatives, executors, successors, and assigns.. Releasor has the authority to release. the Claims and; has not assigned or Brazos County - Release of Claims "ter F:FORMS/Release of Claims MUSTANG RENTAL Vol., pg. Page I 1 y° BRAZOS COUNTY - rk 200 S. Texas -Ave.; Bryan, Texas 77803 transferred any Claims to any other party. The provisions of this Release are severable. If any provision is held to be invalid or unenforceable, it shall not affect the validity or enforceability of any other provision.' This Release constitutes the entire agreement between the parties and supersedes any and all prior.oral or written agreements or understandings -between the parties :concerning the subject matter of this release. This Release may not be altered, amended, or modified, except by a written document signedby both parties. The terms of this Release; shall be governed by and construed in accordance with .the laws of the State. of Texas. Brazos .County, Texas -shall be the exclusive venue for any and all disputes arisiri:g out of this release. 5. Both parties represent -they fully understand their.:right to review all aspects of this Release have carefully read. and fully understand all the provisions of this Release and that they are freely. knowingly and voluntarily. entering into .this. Release. AA !Signture of Releasor (Mustang Rental Services) Printed Marne of Releasor P Gam' c��►�' . ®ate Brazos County - Release of Claims - - PFORMS/Release of Claims MUSTANG RENTAL .VOio C .Page 12 QUANTITY PART# PART NAME. UNIT PRICE":' EXTENDED PRICE 1 496-11M ' Glass:- Front $281.68 $281.68 .: 1 :.: 526-6470 Window As - FR $1.05.81 _ - $105.81 1 :.. 5444668. Window As -.RH:: $639-.68 .. $639.68 : : 1 ' 4964188 - . Window As-' 'LH- $156;32 $156:32 1 496-1131 Glass'- Front $162.11 $162.11 1. 533-2051 Latch As $95.54 . ' $95.54 .1 533-2052 . Latch. As.' :. $95.54 ; :: : $95.54 1 .:538-5021 Seal $3:.20 $3.20 1 .496-1132 Door Glass $13.1.54 $131.54 1 ; 496-1135 Rear Glass .= $184.18... ; $184,18 . 1 162-3548 ' Mirror . $130.28 $130:28 1 438-9121 :Mirror As - LE ;; $102.63 :$102.63 50:... 544-0579,: 5eaLBK- $0.08 $4:00 . - -- 1 : Labor GLASS INSTALL $1,653.40 :: $1,653AG wo TOTAL PARTS: $3,745.91 LABOR HOURS @ $14o.00/HR: .... 0 TOTAL LABOR CHARGED: $0.00 ... TOTAL REPAIR COST: 3 745.91 CONTRACT AND AGREEMENT FOR POST ADJUDICATION SERVICES OF JUVENILE OFFENDERS STATE OF TEXAS, COUNTY OF NUECES NUECES. COUNTY JUVENILE BOARD "NUECES COUNTY ROBERT BARNES FACILITY RESIDENTIAL SERVICES September 1, 2022 — August 31, 2424.. This Agreement is entered into. by and between Nueces County Juvenile Board, at the .request of and .on behalf of the Nueces County Juvenile Probation Department (collectively referred to as "Service Provider") and Brazos County Juvenile Probation Department (referred to as "Juvenile Probation") concerning residential care services provided at the Robert N. Barnes Regional Juvenile Facility by the Nueces County Juvenile Department pursuant to license granted by the Texas Juvenile Justice Department, and/or any other appropriate State agency with licensure or regulatory authority over the facility. ARTICLE I PURPOSE 1.01 The purpose of this'Residential Services Agreement is to ,provide Juvenile Probation with long term residential care for children adjudicated to have committed delinquent conduct or .conduct indicating a need for supervision. The. placement facility to be utilized. operated by Service Provider, and is located at 2310 GolIibar Road, Corpus'Christi, Texas 78415. ARTICLE I1 TERM 2.0.1 The term of this agreement is, for 24 months, commencing September 1, 2022 and ending August 31, 2024, unless one party notifies the other in writing, at. least;thirty (30.) days prior to the expiration of said tern, of.its. intention to end this Agreement. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page I of 17 E . 3 Pg. ARTICLE III SERVICES 3.01 :Service Provider will proyide, the following level -of care services: A. Basic Level :of Care (General'Offender): 1. Consists of a structured, supportive residential setting that :is designed to maintain or -improve the .child's functioning. =: 2. Includes,routine supervision and guidance to. ensure the child's safety, involvement in age-apprppeiiate structured activities educational and rehabilitative .services, and guidance .: from professi6nals or paraprofessionals to help attairror im .ve-functionin appropriate pro. -to the .child's age and development. The program is for juveniles ages 14-17. b B.. :Specialized Level of Cares. 1. Consists of a structured, residential treatment setting designed to improve the child's .functioning. 2.. Includes routine supervision, intervention and therapeutic services to ensure the child's .safety, involvement in age -appropriate structured activities, educational and rehabilitative services, and guidance:from professionals and paraprofessionals to help attain or improve functioning`appropriate to the child's age and development. .3. Services reflect a full range of, treatment and rehabilitative interventions including educations; .social, .recreational and psychoeducational and include a focus on a clearly. .identified :,specialized population limited to substance abuse, mental health treatment, trauma treatment and female offenders ages 14-17. 3:02. Service:Provider will. perform, the following services: 1. -Medical Services; The program contracts the services of a general practitioner who provides routine medical care to the. residents twice a week. The general practitioner will refer residents for emergency and/or specialized care to Driscoll Children's Hospital,. X-Ray .On Wheels; Minor Emergency Clinic, .and Dental Services on an as needed basis. 2. On Call Medical Services: The -doctor is on-cal124 hours per day, seven days a week, for the treatment of acute illness or injury. Emergency .cases. will be transported to- either an After -Hours Emergency Center or Driscoll Children's Hospital v..ia.transport by the department or:Corpus.Christi Ambulatory Services. 3. Nueces'.County Health. Department: -(HIV/AIDS .Prevention Education): Residents may (on a volunteer basis) request to be tested. for sexually transmitted infections. The Health Department .complies with HIPAA (Health 'Insurance Portability and Accountability .Act .of 1996) when providing test results and consultation. Additionally, the Health Department contracts services with the Men's and Women's Health Services of the Coastal Bend to provide sex education classes with particular emphasis on STD/HIV/AIDS. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 2 of 17 Vol. 3 0 Po, 4. 'Psychiatric services: .Nueces.Center for Mental Health and Intellectual Disabilities (MHID) is available for residents who struggle with mental illness. Residents may request to meet with the juvenile department's Mental Health .Supervisor to -discuss current issues and symptomology indicating further evaluation by a psychiatrist. 5. On -Call Crisis Services: The IbMental.Health Department for blueces County Juvenile Probation Department is on -call 24 hours per day to assess and make recommendations for the supervision of any resident who states they have ruminating thoughts of committing suicide or self -harm. .. 6. Educational Services: The .resident will be enrolled in the Corpus Christi Independent School District (CCISD). CCISD follows .a state approved curriculum for middle school and high school to meet each student's = academic needs. The students can supplement their academic learning by means of computer -based education programs which are. available in the facility's computer lab. 1. Resident will be enrolled in CCISD upon intake and will be placed in the appropriate grade level 2. Special Education Services are available. and provided on -site by certified teachers 3. 504 and additional services will be available for those residents who fall into special needs category 4. No less than 5 1/2 hours of educational services will be provided (5) days'a week. (Exceptions and holidays are. annotated on the CCISD School Calendar) .7. GED Preparation Program: CCISD also provides the GED Preparation Program to residents 16 years,old and older. The GED program is facilitated onsite and when the student is ready, the program will pay for the resident to take their GED test. Facility staff will transport the resident to the Del Mar Community College Testing Center. Final GED test results can be obtained within 24 hours. 8: --College entrance exam preparation: If a resident obtains their GED, or High School diploma while in the facility, attempts will, be made to .assist resident with college entrance preparation such as registering for ACT/SAT, and TSI. 9. Program Components: There .are eight program Component.Workbooks you must complete as you progress_ through the program. Each component is designed to help you learn and practice pro -social skills to help you be successful here in the program and within the community once you graduate. The skills you will learn as you progress through this program.will help you bridge the gap and improve on who you are as a person. The information in the components will also be on the Stage Exam you are required to take prior to being promoted to each stage. $RAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 3 of 17 Vol. Mo -pg. 10. Facility Therapeutic Assignments: As part of the program assignments you will be required to complete a My Story, Our Sno y, Typed Story and .read your completed story once you complete the Graduate Stage, at your Definitional .Ceremony. The My Story is a review of your.life and what led you to being in this facility. It is an opportunity for you to take responsibility for yourself and your action and it is completed by you. The Our Story is to be completed with your parent/guardian either together (face to face) or through phone = conference. it is designed to have you learn from your parents about you and learn more about them. It allows your ,parents to have a voice in what their experiences are, and their experiences with you. This should be seen as a time to bond and begin the healing process with your family support system. Next, you will take both the My Story and Our Story and combine them into a Typed Story. This typed version should be the most accurate reflection of you, your family, your offense history and what led up to your crime, your accomplishments, as well as your goals for the future. This assignment.will be -reviewed throughout your time here and you will be expected to make corrections as needed. See Stages below to learn more. about when theses assignments are due. 11. Counseling Services: All residents will participate is some aspect of therapy. We offer multiple groups for residents needing behavior modification, substance abuse treatment and. trauma treatment. Some of the group services being offered include prosocial skills, anger management, substance abuse education, substance abuse treatment for co-occurring disorders, cognitive skills group, and art. We also offer individual counseling services to all residents regardless of what program they are court ordered to participate in. We use cognitive behavioral. approaches including trauma focused cognitive behavioral therapy (TF-CBT), dialectical behavioral therapy (DBT), narrative therapy, sand tray and reality therapy. As. a part of the program all residents are offered family counseling..We will work with our out -of -county residents to set up sessions on visitation day or via online tele counseling. Family therapy is a critical component and having the families involved in necessary for the success .of the resident. 12. Online Counseling: Videoconferencing/Teleconferencing is available upon request. Communication with residents, program case management staff, counselors and/or ' service providers is available via videoconferencing and traditional telephone conferences if necessary, for continuation of services and continuity of care for all .residents. 13. Group Counseling Services Monday: Seeking Safety Tuesday: Cognitive Skills Group & Drug & Alcohol Wednesday: Drug & Alcohol Thursday: Anger Management/ Drug & Alcohol Friday: Alternative Therapies & Wellness Activities Saturday: The Council & Girl's Circle a. Seeking Safety:. For this group we use the Seeking Safety curriculum in order to help residents attain safety from trauma and/or substance abuse. The Seeking Safety curriculum directly addresses both trauma and addiction, without requiring residents to delve into their trauma BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 4 of 17 Vol. 3 Ts 0 Pg. -narrative; thus:making it relevant to a very broad range of'clients and .easy to implement, .our goal is to help residents gain knowledge about Post Traumatic Stress Disorder (PTSD) and drug use. _ This group educates residents about what PTSD is and how it may affect their life. This group also .educates residents on substance use and how this affects their life as well. This group allows residents the opportunity to .learn new ways .of dealing with PTSD symptoms and exploring new ways of increasing supports to assist in recovery from their PTSD and substance use. b. Anger Replacement Training (ART): The counselors facilitate anger management.groups using Aggression .Replacement' Training (ART). curriculum and other anger management skills curriculums which teach juveniles how to manage aggression and resolve their anger in healthy ways. The. group introduces and teaches anger management skills with social skills and a moral :reasoning component. The group facilitator utilizes techniques and strategies to help residents understand thoughts, feelings, choices, goals and the outcomes of their behaviors. Thinking errors are brought into sharp. focus and assistance in identifying healthy ways to avoid anger and -use appropriate skills in resolving anger. c. Cognitive Skills 'Group: For this group we utilize various curriculums including but not limited to:. Preparing Adolescents for Young Adulthood (PAYA), The Center for Clinical Interventions, Overcoming Obstacles, .etc. The goal of this group -is to develop basic life skills, personal knowledge, and skills related io resisting social influence. This group is run'by using education, real life examples, role plays, and group discussion of topics. This .group is designed to teach residents helpful, skills like relaxation, communication skills, budgeting and money management, changing negative thinking, etc.. d. Council on.Alcohol & Drug Abuse of the Coastal Bend (COADA-CO): Provides individual & group counseling in the areas of prevention, intervention and treatment for alcohol and drug .abuse. COADA-CB utilizes two separate curriculums, The Matrix Model for Teens and Young Adults, often -referred to as "The'Matrix" and the Cannabis.Youth Treatment Series (C.Y.T.) 14..Alternative Therapies: Art classes/therapy, Yoga, Animal Assisted Intervention a. Canine Assisted Activity Program: The, facility has two canines that live on site (one in the male unit a one in the female unit). The purpose of a trained canine is to facilitate and assist a counselor, group, facilitator;, intern, and staff in providing support and' canine assisted activities to -the residents at the Robert N. Barnes Regional Juvenile Facility. The presence of a trained canine will be used to ' promote •feelings of acceptance, a reduction in anxiety related to treatment, facilitation in developing a strong therapeutic rapport, a decrease in feelings of detachment, a non-verbal avenue .for ekptession of emotions, and support through the processing of trauma. It -will also support the level of activities that the therapist is qualified to provide. The residents will be responsible for all care and training of the canine while the canine.is on the unit. The Canines are also utilized to help teach the resident's how to properly care for an animal, enhance the resident's social skills, and to teach the resident new vocational skills that can transition into future job opportunities. b. Canine Handier: A resident can be chosen by staff to be the handler for the canine in the unit (Male/Female). If a resident hasdemonstrated positive overall behavior, consistently making their ,daily points, has positive leadership qualities, follows all the rules of the canine program, and demonstrates he or she can form a relationship, and show respect for the canine, he or she can qualify to be the handler. If you are interested .in this aspect. of the program please speak with the Facility Administrator, your .case manager or the. Mental Health Services Supervisors to be considered. BRAZOS .COUNTY RESIDENTIAL CONTRACT FY22-24 Page 5 of 17 VOI. 3,go Pg.. (0.3 C. The Council for Boys and Young Men: This is a curriculum designed for working with boys. "The Council" is a strengths -based group model for youth ages 9-18 that addresses risk factors -and empowers boys and young men to find belonging, build assets, and deconstruct harmful masculinity beliefs on their journey toward becoming respectful leaders and connected allies in their community. d. Girl's Circle: This is a curriculum used with girls. Girl's Circle integrates relational theory, resiliency practices, and, skills training in a specific format. It is designed to increase positive connections, personal' and collective strengths, and competence in girls. Girls Circle aims to `= impede counteract social and interpersonal forces that im p girls' growth and development by promoting an emotionally safe setting and structure within which girls can develop caring relationships and use authentic voices. e. After Care Services: Liberty Resources provides a comprehensive home -based intervention to :families and children for Nueces County residents. 15. Religious Services: Non -denominational services are provided for each resident on a volunteer basis. These services can include church services, bible study, moral and ethical instruction, and other religious functions and activities. The Ring of Champions is a faith -based program offering youth incarcerated by the juvenile courts the opportunity to begin a long-term. mentoring relationship with an adult they can trust. 16. Volunteer and Internship Services: Volunteer services, as well as college internship programs within the community support the .Robert N. Barnes Regional Juvenile Facility Program. These volunteers can perform hours of service, support, counseling, and educational care for the residents in order to supplement aspects of the program. All volunteers go through an application process, a P.R-E.A, background screening and orientation. 17. McIItoring: All mentors go through an application process-, a P.R.E.A. background screening and orientation via the Volunteer Services Program. Residents may submit a written request for a mentor. The mentor serves various functions but is most effective when providing an empathetic ear for the resident. ARTICLE IV EVALUATION CRITERIA 4.01 The performance of Service Provider in achieving the goals of Juvenile Probation will be evaluated on the basis of the. output and outcome measures contained in this section. Juvenile Probation, at its discretion, may use other means or additional measures to evaluate the performance of Service Provider in fulfilling the terms and conditions of the Agreement. A. Juvenile. Probation shall evaluate Service Provider's performance under this Agreement according to the following specific performance goals for Service Provider: I. Ensure .children complete residential placement. 2. Prevent re -referrals of children during the six (6) months following release from residential placement. BRAZOS.COUNTY RESIDENTIAL CONTRACT FY22-24 Page 6 of 17 Vol. 3 go --. Pg.. � `� B. Juvenile Probation shall additionally evaluate Service Provider by the following output measures (in actual numbers of units of service and activities): `- ..I. The total number of children placed in residential placement. .2. The total number of children who were :discharged from residential placement successfully. 3. The total number of re -referrals of children discharged from placements within six (6) months after release. 4. 'The total number of children who move down in their -Level of Care. 5. The average length of time before a child moves down in the Level of Care. C. Juvenile Probation shall further evaluate Service Provider by the following outcome :� measures: 1. Percentage .of children in residential placement who will complete their placement as a successful discharge. -2. .Percentage of children who have completed their placement and not re -referrals. within six (6) months after release. Notwithstanding the foregoing criteria for evaluation, nothing herein shall be construed as a guaranty of outcome or'performance by any child. 4.02 .Service Provider shall report on a monthly basis to Juvenile Probation as to each of the foregoing output and outcome measures. These reports will be reviewed by Juvenile Probation in order to monitor Service Provider for programmatic compliance with this Agreement. ARTICLE V COMPENSATION 5.01 For and in consideration of the above -mentioned services, Juvenile Probation agrees to pay the Service Provider the daily rate per .day .for each juvenile admitted for the following Level of Care: A. Specialized Level of Care $1.62.30 a. Substance Abuse b. Trauma The daily rate shall be paid to the Service Provider from the initial intake date to the Post Adjudication through the date prior to the exit date. There will be no charge on day of exit. 5.02 Psychiatric services will be provided to the child on an as needed basis and shall be billed to the Probation Department. The initial psychiatric/psychological evaluation for admission is required prior to acceptance into the program that has been conducted in within the last I2 months. 5.03 Service :Provider will submit an invoice for payment of services to the Juvenile Probation .Department on a.monthly-basis. Said invoice shall be submitted with ten (10) working days :following the end of the invoiced month and shall. include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 7 of 17 Vol. 3 s o P91 le 5 5.04 If an emergency examination, EMS treatment, health care treatment, and/or hospitalization outside the Facility ("Outside Treatment") are required for a child placed in the Facility, the Administrator of the Facility is authorized .to secure the Outside Treatment at the expense of the Juvenile Probation. Juvenile. Probation agrees to indemnify and hold the Service Provider, its officers, administrator, representatives, agents, shareholders and employees from any and all liability for charges for Outside Treatment. The Administrator shall notify Juvenile Probation of outside treatment within twenty-four (24) hours of its occurrence. The Juvenile Probation Department shall make arrangements directly with vendors for the :provision of, and payment for, routine medical expenses; including without `limitation, hospitalization, prenatal services, and dental, for Post -Adjudication Program juveniles and other juveniles for whom the Administrator has not elected to secure such services as provided herein above. 1V6tvvithstanding.the foregoing, the Service Provider will endeavor to seek and obtain all benefits available from other sources for eligible juveniles. Any income received by Service .'Provider from sources other than this contract, including but. not .limited to medical insurance coverage, or contributions from parents or others must be documented as to each juvenile .for whom a billing is submitted and deducted from the invoice submitted to the Juvenile Probation Department. Documentation must include the name(s) and SID numbers of the parties receiving the services, the dates and time services were provided, and such other information deemed necessary for adequate fiscal control. S.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this contract. Service Provider shall account separately for .state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): A. Service Provider has an outside audit completed on a yearly basis which specifies receipt .and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to Juvenile Probation by March 1 following the end of the fscaI year. B. If Service :Provider does not obtain an annual outside audit, then Service Provider shall .provide a separate accounting of funds received from Juvenile Probation in whole or in part paid from state funds. The accounting shall clearly list the state funds received from Juvenile Probation and account for expenditures of said funds including documentation of appropriate expenditures as well as the year's tax forms and documentation. The accounting shall be provided to Juvenile Probation thirty (30) days prior to the renewal date of the contract. 5.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the,Texas Legislature. 5.07 In the .event that State Reimbursement Rates are increased. during the duration of the terms of this contract, the new rates will become effective reflecting those of the increase. 5.08 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 5.09 - -Service Provider will provide certification of eligibility to .receive State funds as required by Texas Family Code Section 231.006. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 8 of 17 :5.10 Except -W the extent that a party to -this Agreement seeks emergency judicial relief, the parties agree .to negotiate in good faith in an effort to .resolve any disputes. related to this contract that may'arise, no. -matter when the.dispute.may arise. If a dispute cannot be resolved by negotiation; - .the.dispute shall be submitted to mediation before the parties' resort to arbitration or litigation. The parties shall .choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. ARTICLE VI ADDITIONAti TERMS & AGREEMENTS 6:01 Prior to transporting a child, to the Facility for placement, the official authorizing the placement shall call the. Facility_ to ensure that space is available, Placement ,of children by authorized officers of Juvenile Probation may 'be denied if space ;limitations require as determined -by the 'Facility. 6.02 . A child will only be accepted in the Facility upon receipt by the Facility Administrator of a :proper order from the Juvenile Court of the County and oiher.docamentation required by Service Provider. 6.03 .Each child placed i4 the Facility shall be required to follow the rules and regulations of conduct .as fixed and determined by the Administrator and staff of the Facility. 6.04 If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally or physically unfit, .dangerous, or unmanageable; unsuitable for the program, or combination of such conditions of characteristics or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Administrator shall notify the Juvenile Probation Department of this determination. It will be the responsibility of Juvenile Probation to provide for the transportation .for the removal of the child and shall. be removed as soon as practicable, preferably within (7) working days after notification. :6.05 'Service Provider. agrees that the Facility will accept any child who qualifies, without regard to -such child's religion, race, creed, sex or national origin. 6.06 It is understood,and agreed. by the parties that children placed in the Facility under proper orders of the appropriate Juvenile Court shall. not be discharged from, the Facility until the Administrator of the Facility ,receives a written authorization from the Juvenile Probation Deparhnent that originally detained the child. 6.07 ft is further understood and agreed by the parties that children placed, in the Facility may be .released to the Probation Officer or other appropriate authority of Brazos County. 6.08 It'is further understood and agreed. by the parties that nothing in -this contract shall be construed to permit Brazos County,_ its agents, servants, or employees in. -any way to manage, control, direct or -instruct Service Provider,., its director, officers, employees,. agents, shareholders and designees in any manner respecting its work, .duties or functions pertaining to the maintenance and operation of the Facility.. However, it is also understood that the Juvenile Court of Nueces County shall control the conditions and terms of detention supervision. as to a particular child pursuant to Texas Family Code; Section 51.12. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 9 of 17 590 P (o 7 VolE 6.09 Juvenile Probation reserves the right to terminate the client's placement with Service Provider at its discretion. Service Provider must not release a client to any person or agency other than Juvenile Probation without the express consent of an authorized agent of Juvenile Probation. 6.10 Under 'Section 231.006, Family Code, the vendor or applicant certifies that the individual or business entity named in this Agreement, bid .or application is not ineligible -to ,receive the specified grant, loan or payment and acknowledges that this Agreement may be terminated, and payment withheld if this certification is inaccurate. ARTICLE VII EXAMINATION OF PROGRAM & .RECORDS 7.01 Service Provider agrees that it.will permit Juvenile Probation to examine. -and evaluate.its program of services provided under the terms of this agreement acid/or to review its record periodically. phis examination and evaluation of the program may .include site -visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the. children when deemed necessary. - 7.02 Service Provider shall provide to Juvenile Probation such descriptive information contracted children as requested on forms provided by Juvenile Probation. 7.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to .maintain and make available to authorized representatives of the State of Texas or Juvenile Probation any and .all books, documents or other evidence pertaining to the costs and expenses of. this Agreement. 7:04 Service Provider will keep a record of all services provided to Juvenile Probation. under this Agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced above) for seven (7) years retention period after the termination of this Agreement. 7.05 "Contractor understands that acceptance of funds under this contract• acts as acceptance of the authority of the State Auditor's Office, or. any successor agency, to conduct an audit or investigation in connection with those funds. Contractor further agrees. to cooperate fully with the State Auditor's .Office or its successor in the .conduct of the audit or investigation, including providing all records requested. Contractor will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through. the Contractor and the requirement to cooperate is included in any subcontract it awards.,' ARTICLE VIII CONFIDENTIALITY OF RECORDS :8.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. ARTICLE IX BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 1.0 of 17 Vol. �� pg. DUTY TO REPORT .9.01 As required .by §§261.101 and 261.405-.of the Texas Family Code, Service .Provider shall report _ any allegations or incident of abuse, exploitation or neglect of any child (including but not limited E=`' _ :to :a juvenile that has been placed by Juvenile Probation) within twenty-four (24) hours from the i'' time the allegation is made; Y - .9:02 .Attempted Suicides:. All attempted suicides shall be reported by Service. Provider - immediately, if possible, or withi1.n (24) hours; 9.03 All incidents of death, sexual abuse and serious physical abuse within 1. -hour to -law enforcement and Texas Juvenile Jasti'D ceepartment within 4-hours; Reported to the. following: A. Local law enforcement agency (such as. the Nueces .County Sheriffs Office); B. Texas Juvenile Justice Department by submitting a TJJD Incident. Report Form to facsimile number 1-512-424-671:7 (or if unable to complete the forin within 24 hours, then by calling toll -free 1477-786-7263, followed by submitting the report within 24 hours of said call); and , C. Brazos.County Juvenile Probation Department to facsimile number (079) 823-4211 (Attn: Chief Juvenile. Probation. Officer). ARTICLE X DISCLOSURE OF INFORMATION 10.01 :Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to Juvenile Probation, and agrees that.it shall .have an ongoing affirmative duty under. this Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation: A. Any and all corrective action -required by any -of Service -Provider's licensing authorities; B. Any and all litigation fled against the Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles; C. Any arrest•of any employee, intern, volunteer, subcontractor, agent and/or consultant of the 'Service Provider that has direct contact with juveniles; .D. Any finding of "Reason to Believe" by a state regulatory, agency in a child abuse, -neglect and exploitation investigation where an- employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with juveniles was the alleged or designated perpetrator, E. 'The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have .direct contact with juveniles that are registered sex offenders;.and F. The identity of any of the Service Provider's employees, interns; volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that have a criminal history. BRAZOS -COUNTY RESIDENTIAL CONTRACT FY22-24 Page I I of 17 For the purpose of this Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. ARTICLE XI EQUAL OPPORTUNITY 11.01 Service ,Provider agrees to respect and protect the civil and legal rights of all children and their .parents. During the performance of this contract the Service Provider agrees it: A. Will not discriminate against any child, childcare provider, parent, employee or applicant for employment because of. race, color, religion, sex or national --origin. including but not limited to employment, promotion, demotion or transfer, recruitment or advertising, lay-off or termination, rates of pay or other forms .of compensation and selection for training, including . . lapprenticeship. The .Service Provider agrees to post in conspicuous places, available to employees and applicants .for employment, notices to be provided setting forth the provision ' of this non-discrimination. B. Will, in all solicitations or advertisement for employees placed by or on behalf of the Service Provider, state that all qualified applicants for positions in the Facility, will receive consideration for employment without regard to race, color, religion, sex, or national origin. C. Shall abide by all applicable. federal, state and local laws and regulations. ARTICLE XII ASSIGNMENT & SUBCONTRACT '12.0.1 Service Provider may not assignor subcontract any of its rights, duties and./or obligations arising out of this Agreement without the written consent of Juvenile Probation. ARTICLE XIII OFFICIALS NOT TO BENEFIT 13.01 ;No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in'this Agreement or the proceeds thereof. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 12 of 17 .Vol. _ �5 8 0 pg. % o ARTICLE XIV .DEFAULT 14.01 Juvenile Probation .may, by. written notice of default to Service Provider, terminate the whole or - . any part of this Agreement, as it deems appropriate, in any one of follow.'ing circumstances: A. 1fService Provider fails.to perform the work called for by this Agreement within the time specified herein or any extension thereof, .or B. If Service Provider fails to .perform any of the other material provisions of this Agreement, including'failure to achieve the defined goals, outcomes, and outputs; or so fails to prosecute -the work as to endanger'the performance of this Agreement.iri'accordance with its terns, and in either of these two circumstances after receiving notice .of default, Service Provider .does -not cure such failure within.a period often (10) days. C. Except .to the .extent. that a party to this .Agreement seeks emergency judicial relief, the parties- agree `to negotiate in good faith in an effort to 'resolve any -.-disputes related to this contract that may arise, no matter when the dispute may.. arise. If a dispute cannot be resolved by :negotiation, the dispute shall be submitted to -mediation before the parties' resort to arbitration ,or -litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. D. The prevailing party in airy .lawsuit arising out of this .Agreement will be entitled to Attorney's fees from the other party; including actions for declaratory relief. E. All notices required under this Agreement shall be 14 writing. They shall be sent by fax or by registered U.S..mail,- return receipt requested, to the party address. A party must provide - notice of a change? of address during the term of this Agreement. Unless specified otherwise, notices required in this Agreement shall. be deemed to have been received when actually receive. -F.. Captions in this Agreement .are for convenience only and shall be deemed irrelevant in construing the provisions -of the Agreement. G. The- parties intend that; -in - construing .and enforcing the provisions of the Agreement, . mediators and judges shall give maximum effect to the principles of contractual freedom and contractual enforceability. H. If :any court finds. -any .provision of this Agreement to be invalid -or unenforceable, this . finding shall not affect.the validity or enforceability of, any other provision of the Agreement. 1. No express or implied waiver by any party of.any right of that party under this Agreement in any specific circumstance shall be considered to waive that right of that party in any other circumstance. The covenants and agreements in this Agreement are binding on and issued to the benefit of the :parties and their respective heirs, executors; administrators, legal representatives, successors and assigns. . t - BRAZDS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 13 of 17 Vol. 3So pg. 7 / ARTICLE XV TERMINATION 15.01 Tlie term of this. Contract _shall be for a period of twelve months from. the effective. date: however, s. ;•. -.: if either party feels in its judgment that the contract cannot be successfully continued, and desires t _ _ to terminate this contract, then the. party so desiring to terminate may do so by notifying the: other party in writing, by certified mail or personal delivery of its intention to -terminated: A. By thirty (30), days from the.date of the of the.intention to terminate; or =~ B. Upon expenditure of available -funds. 15.02 Il at any time during the term of this agreement Juvenile Probation, in its sole discretion, -determines that the safetyof .children heir served under this A eement;.ma be in jeopardy, . g gr_ Y J P Y�. .Juvenile Probation may immediately suspend the :effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider; ARTICLE XVI WAIVER OF SUBROGATION 16.01 Service Provider expressly waives any and all rights it may -have of subrogation to -any claims or 'rights of its .employees, agents, owners, officers, or subcontractors against Juvenile Probation. :Service Provider, also waives any rights it may have to indemnification from Juvenile',Probation. ARTICLE XVII SOVEREIGN IMMUNITY 17.01 This Agreement is expressly made subject to Nueces County Sovereign. Immunity, Title 5 of the Texas Civil Practices and Remedies Code, and all applicable federal and state law. The parties expressly agree that no provision of this Agreement is in any way intended to constitute a waiver or any immunities' from suit. or from liability that Nueces County has by operation of law. Nothing in this Agreement is intended to benefit any.third-party beneficiary. ARTICLE XVIII :REPRESENTATIONS & WARRANTIES 18.01 Service Provider hereby represents and warrants the following: A. That it has all-necessary:right, title, license and authority to enter into this Agreement; B. That it holds all .necessarylicenses and staff certifications to provide the type (s) of services .being contracted for; that it. is in compliance with all statutory. and regulatory requirements for the. operations .6f-its business and that there- are no taxes due and owing to the State of Texas, the County of Nueces or any political subdivision thereof; C. That it carries sufficient insurance to provide protection to Juvenile Probation. and the indemnity provisions, as well as for any potential liability that arise form or related to this. Agreement; and BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page '14.of 1.7 Vol.. 8o pg 7Z D. That all of'its- employees, interns, volunteers, subcontractors; agents and/or consultants will 'be properly trained to report allegations or incidents of abuse, .exploitation or neglect of a juvenile in- accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect and exploitation allegations. ARTICLE X1X 'TEXAS LAW TO APPLY 19.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Nueces County, Texas. ` ARTI.CLE XX VENUE 20.01 Exclusive venue for any litigation arising from this Agreement shall be in Nueces County, Texas. ARTICLE XXI LEGAL CONSTRUCTION' 21.01 In case any one. or -more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, .or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein. ARTICLE XXII PRIOR. AGREEMENTS SUPERSEDED 22.01 This Agreement constitutes. the sole and only Agreement of the parties hereto -and supersedes any .prior understandings or written or oral Agreement between the parties respecting the within subject matter. This Contract -and Agreement is executedwith the declared intention of the parties that this Contract and,Agreement is. a contract providing for the care of children who have committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by -the county for the children placed in the Facility by the Judge of the county having juvenile jurisdiction. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page'B of 17 Vol. 3 0 Pg. 73 ARTICLE XX1II PRISON"RAPE ELIMINATION ACT '23.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations . and standards applicable to the .provision of services described herein and the x . performance of"all obligations undertaken pursuant to the Contract, including the Prison Rape .Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual -assault of incarcerated persons, including juveniles, and. addresses the detection, elimination, prevention, and repotting of sexual assault in facilities housing adult and juvenile offenders [PREA'§ 115.312(a)]. - Under 'PREA," Service Provider shall make available to the Chief Probation Officer all incident - based aggregated .data reports for every allegation of sexual abuse at its facility or facilities, and C ; all such data may be requested by the Department of Justice from the previous calendar year no .later than June 3011 [PREA .§ 115.87€ and Under PREA, the Service Provider shall be subjected to annual contract monitoring by .Juvenile .Probation to ensure that the Service Provider is complying with the PREA standards [PREA §115.312 (b)]. To. comply with this standard, the Service Provider will make available to the Chief Probation .Officer all incident -based aggregated sexual abuse data within 24-hours of the allegation. Under PREA, Juvenile Probation will make the aggregated sexual abuse data for each Service Provider available to the public via the Juvenile Probation. website [PREA§ 115.389(b)]. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 16 of 17 Vol. 3 0 pg. 7� EXECUTED IN DUPLICATE COPIES,9ACH OF WHICH SHALL HAVE THEFULLFORCE AND iEFFEC-TOFANOkIGINALon the - day of. .2. Y+ Selefembw 202 NUEIP.Es COUNTY JUVENILE PROBATION DEPARTMENT '.0 Hd ' nopble' Tim6thy:Wli%, buirman Homer Flores; Director Nuetes County JuVemfilAoard Chief Juvenile P�vbatlon Officer tounty Court swIT-ow 146- 5 Juvenile Probation Department BRAZOP COUNTY JUVENILE PROBATION DEPARTMENT Chairmant'juveiffe.-oard. Clilef Juvenile,Probaflon Offter BRAZOS COUNTYRESIVENTIAL CONTRACT PY22-24 Page l7 ot`lfi VOL 3 ? 0 _ Pg.; - -7 9-- BRAZOS COUNTY COMMISSIONERS COURT ON �[ L?l� Ei16t✓`�2 I , 20 0?a , FULLY EXECUTED IN DUPLICATE, EACH OF WHICH: SHALL HAVE THE FULL FORCE AND EFFECT OF AN .ORIGINAL. BY: DATE: Duane'Peters, County Judge 200 S. Texas Avenue, Ste. 332 Bryan, TX 77-803 Phone: 979-361-4102 Fax: 979-361-4503 E Vcg. _-:38 40 Pg. CONTRACT AND .AGREEMENT FOR PRE -ADJUDICATION SERVICES OF JUVENILE OFFENDERS THE STATE OF TEXAS § COUNTY OF NUECES § NUECES COUNTY JUVENILE BOARD NUECES COUNTY JUVENILE JUSTICE CENTER DETENTION SERVICES September 1, 2022 — August 31, 2024 This Agreement is entered into by .and between the Nueces County Juvenile Board, at the request of and on behalf of the Nueces County Juvenile Probation Department (collectively referred to as "Juvenile Probation") and Brazos County Juvenile Probation Department. ARTICLE 1 PURPOSE 1..01 The purpose of this Agreement is to provide twenty-four (24) hour secure detention services in the NUECES COUNTY JUVENILE DETENTION CENTER located at 2310 Gollihar Road, Corpus Christi, Texas. The juveniles detained are ordered by a court which is referred for an act of delinquent conduct or an act indicating a need for supervision, during pre-trial and pre- dispositional status or during the post-dispositional stay prescribed by the Court. ARTICLE II TERM 2.01 The term of this agreement is for 24 months, commencing September 1, 2022 and ending August 31, 2024, unless one party notifies .the other in writing, at least thirty (30),days prior to the expiration of said term, of its intention to end this Agreement. ARTICLE III SERVICES 3.01 Nueces County .operates the Nueces County Juvenile Detention Center, also referred to as "the Detention Facility". The Nueces County Juvenile Board,. in order, to carry out and conduct its . juvenile program in accordance with Title III of the Texas Juvenile Justice Code has need of the use .of detention facilities to house and maintain children of juvenile age, referred for an act of delinquent conduct or an act indicating a need for supervision during pre-trial and pre -disposition status. BRAZOS COUNTY DETENTION CONTRACT FY22-24 Page 1 of 10 Vo• ��D Pg. 7 3.02 The Nueces County Juvenile Detention Center is designed to be a certified juvenile detention .facility as defined by Article 51.12(a)(3) of.the Texas Family Code;. and has been duly inspected and certified as being suitable for the detention of juveniles as provided by Section 51.12{c} of the Texas Family Code and has certified compliance as required by Section 51.12{c}; and to provide detention services for accused children as- may be necessary in order to protect the accused child or to protect'the public from harm by court ordered at the Nueces County Juvenile Detention Center in accordance with Section 54.01 of the Texas Family Code; and the Nueces County Juvenile Detention Center desires to maintain juveniles .in detention only as allowed by law. 3 !03 Nueces County Juvenile. Detention Center -will provide room and board, supervision on a twenty- four hours per day, seven days' per week basis, (but shall not. pay for emergency examination, treatment or hospitalization) and a program of education and recreation to each child placed within the facility. ARTICLE IV . COMPENSATION 4.01 For and in consideration of the above -mentioned services, Juvenile Probation agrees to pay the Service Provider the sum of $100.00 per day for each juvenile, admitted under "Moderate" Level of Care. The daily rate shall be paid to the Service Provider from the initial intake date through the date prior to the exit date. There will be no charge on day of exit. -4.02 In the .event a high -risk suicidal child is in the facility and .additional staff is required to meet the needs of the child, an additional charge of $10.00 per hour for each hour the child is. on a 1 to I suicide supervision ratio will be added to the bill. 4.03 Nueces County will submit an :invoice for payment of residential services to the .contracting Juvenile Probation Department on a monthly basis. The invoice will. include the juvenile's name, :daily .rate and the number of days placed at the facility for each contracted juvenile. In addition, (when applicable) -a separate invoice will be billed along with copies of medical expenses Incurred by each juvenile for drug prescriptions, dental care, and eye care, X-Rays, hospitalization and any medical services performed outside of Nueces County facility. Payments shall be paid by contracting Juvenile Probation in a timely manner. 4.04 1f an emergency examination, EMS treatment, health care treatment, and/or hospitalization outside the Facility ("Outside Treatment") are required for a child placed in the Facility, the Administrator of the Facility is authorized to secure the Outside Treatment at the expense of the .contracting Juvenile Probation Department. The Administrator shall notify Juvenile Probation of outside treatment within twenty-four (24) hours of its occurrence. BIRAZOS COUNTY DETENTION CONTRACT Page 2 of 10 P.g VOL 3�0 • ARTI.CLE V .ADDITIONAL TERMS AND AGREEMENTS 5.01 'If .in the sole discretion. of the. Nueces County Juvenile Probation Department's Chief Juvenile Probation Officer or designee, (hereaffter called Administrator) there is a .need Prior to transporting the .chi. ld to the facility for placement, the official authorizing placement.shall call the. :facility_ to ensure that space.. is,, available. The detention needs of Nueces County shall take -precedence over those of contract- jurisdictions and placement of children from contract jurisdictions inay be denied if there is no available space in the sole discretion of the Administrator. 5.02 The contracting Juvenile `P.robation Department shall ensure that children detained it! -the facility Will be under a. proper .order of the juvenile court, and the Administrator'will be furnished a copy 'Within twenty-four hours or one working day of the child? s. admission to detention. .5.03 'Each child placed in. the facility shall be required to follow the rules and regulations of the facility as fixed and determined by the Administrator and his staff. .5.04 Nueces County has resolved to operate the detention facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore will not. accept from contracting jurisdictions children whose detention would prevent the facility from complying with the :Juvenile Justice and Delinquency Prevention Act. Section 223. (a) (12) (A) provides that. '.juveniles -who :are charged with or, have committed offenses that would not be criminal if .committed by an adult or offenses which do not constitute violations of valid court orders; or such .non -offenders as dependent or neglected children, shall not be placed in secure detention facilities or secure correctional facilities".. In no -event will the Nueces .County be under any obligation to :accept a child who is deemed inappropriate. .5M If a child is accepted and such child thereafter is found to be, in the. sole judgment of the .Administrator, mentally unfit, dangerous or unmanageable, or whose mental or physical .health/condition might endanger the other occupants of the facility, then in the Administrator's :sole judgment, upon such determination and notification by the Administrator to the contracting county Probation 'Office, a Juvenile Probation Officer or .Deputy Sheriff of that jurisdiction shall immediately and forthwith remove°such child from the detention facility. Notice of such -removal will be given to the contracting county -for the juvenile to be removed from the Nueces County Juvenile Detention: Center within eight (8) hours, when notified that the facility is overcrowded, or the juvenile has become unmanageable: Children who are intoxicated or in need of immediate medical attention will not be accepted under any circumstances without having -been seen, treated and released by a medical professional. 5.06 Nueces County agrees that facility will accept any child qualified hereunder, without regard to such child's religion, race, creed, color, sex, or'national origin. 5.07 -The contracting county Juvenile Probation. Department -agrees to provide the Nueces County Juvenile Probation Department the names .of all persons authorized to visit children placed in the facility. Visitors must be jointly approves) by the child's caseworker and Administrator. And ensure that a representative of that department maintains close and frequent communication with 'the child and detention staff regardi.rig any pertinent activity. The contracting department shall report .all significant incidents regarding an unauthorized departure from the facility, child's .. medical and psychological problems, suspected or alleged child abuse and. needs, as well as a BRAZOS COUNTY DETENTION CONTRACT.FY22-2-4 Page 3 of I0 Vol. 8 0Pg.— profile of the child's. behavior during the admission :process immediately or within twenty-four (24) hours: Also, in applicable. cases a report will be .made to the State Licensing Agency-(TJJD, TDPRS,*TACADA, Law Enforcement, etc.) Further, the Administrator shall be'informed.of the status of the child while in detention and shall be informed of all court dates and times so appropriate arrangements can be made. 5.08 'The contracting'. county agrees -to order parents or guardian to assume financial responsibility.for damage or loss of property-at.the facility'due.to the.action of a child placed n the facility. 5:09 It is understood and agreed by the parties .hereto that children placed, in the facilities under the proper .order of the. Juvenile Court shall be maintained therein except that the staff of the contracting jurisdiction may take the children under supervision from the facility to court hearings, :counseling sessions, medical/dental appointments. or other places as determined by contracting.jurisdiction. The. staff. of the -contracting jurisdiction will be required to give adequate warning as to when the child will be removed, expected return time and will sign -a. temporary release form. 5.1.0 If is further understood and agreed by the parties hereto that children placed .in the facility shall be removed there, from by Juvenile Department, -its agents, servants, or employees at the expiration fof the detention order under which the child is'being detained unless a new, Order has been issued authorizing the continued detention, and a copy of such Order has been delivered to the facility. A copy of the Order issued.pursuant to waiver shall be furnished promptly to the facility. 5.1 1 It is further understood and agreed by the parties hereto that children placed in the facility shall not be removed prior to the expiration of the Court Order except by a Probation Officer of the contracting jurisdiction or without delivery of an Order for Release signed by the Judge of the .Juvenile Court of Juvenile Probation Department- 5.12 . It is further understood and agreed that nothing in this contract shall be construed to permit the .Juvenile Probation Department, its agents, servants, or employees in any way to manage, control, .direct or instruct its servants or employees in any manner respecting any of their work, duties or functions pertaining to the maintenance and'cooperation of the facilities. 5.13 It is further understood and'agreed that the contracting county agrees to transport juveniles to and from court hearings. in restraints (handcuffs and leg irons) with personal property to include. -medications in a locked container .which will be kept -apart from the juveniles during transportation. 5.14 Under Section 231.006,. Family Code, the vendor or applicant certifies that the individual or business .entity named in this Agreement, bid or application is- not ineligible to receive the specified grant, loan or payment and acknowledges that this Agreement may be terminated, and payment wititheld.if this certification is inaccurate. BRAZOS COUNTY DETENTION CONTRACT FY22-24 Page 4 of 10 ARTICLE VI TERMINATION 6.01 In the event..of a. default of '*either county may cancel or suspend the contract- and, Nueces County shall 'be.entitled to, recovery for all services provided prior °to the cancellation date. or shall. repay any funds advanced for services not yet rendered or other -services that. are in question :as a result of any audit.. Nueces County shall. be responsible for reimbursing for services associated with questioned. costs as a result. of -deficiencies found during the course of any site visits conducted prior to the termination of the contract. This Agreement may be terminated: A. By either party upon thirty, (3U) days written notice to the other party .of the intention to terminate; or B.. ;Upon expenditure of available funds, ARTICLE VII SOVEREIGN IMMUNITY -7.01 This Agreement between Nueces County and Brazos County is expressly made subject to :Sovereign Immunity, Title :5 of. the Texas Civil Practices and Remedies :Code, and all applicable federal and state .law. Both counties expressly agree that no provision of this Agreement is in any 'way intended to constitute a waiver or any immunities from suit or from liability .that Nueces County .and Brazos County has by operation of law. Nothing in this. Agreement is intended to benefit any third -party beneficiary. ARTICLE VilI DUTY TO REPORT 8.01 As :required by §§261.101 and 26 A05.of the. Texas Family Code, Service Provider shall report .any allegation.or incident of abuse, exploitation or neglect. of any child (including but not limited to a juvenile that has been placed by Juvenile Probation) within twenty-four (24) hours from the time -the allegation is made, to all of the following: A. •Local-law'enforcement agency (such as the Corpus Christi Police, Department or Nueces County Sheriff's Office); R Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number ,1-512-424-6717 (or if unable to complete the form within 24 hours, then by calling toll -free 14.77-786-7263, followed by submitting the .report within 24 hours. of said call); and. C.. Brazos County Juvenile. Probation Department to facsimile number (979) 823-4211 -(ATTN: Chief Probation. Officer). BRAZOS COUNTY DETENITION CONTRACT FY22-24 Page 5 of 10 ARTICLE IX MISCELLANEOUS PROVISIONS 9.01 The contracting county hereby certifies that funds are available for the current fiscal :year for payments anticipated under the terms and conditions of this agreement. This Contract and Agreement is a Contract providing for the .care of children who have allegedly committed an act of delinquency or an act indicating a need .for supervision for such children placed in the. facility from the county having juvenile jurisdiction. 9.02 Nueces County, as required for the TJJD State Financial Assistance Contracts, hereby agrees to the following: A. Provide secure: detention for juveniles referred for delinquent conduct and have the juvenile available for return to the Court as requested by the contracting agency. To provide educational services for all juveniles placed in detention as available. B. Juveniles will attend class on a daily basis and participate in all programs of the facility. The detention facility staff will provide disciplinary reports prior to detention hearings and will notify the contracting agency if the child is injured or ill and requires medical attention. C. Detention will provide safety for the community as well as aid in reducing recidivism. 9.03 Nueces County shall comply with all applicable federal and state .regulations and with Department policies and procedures regarding services delivered under this contract. This provision includes but is not limited to those regulations and policies directly or indirectly Addressed by this contract. 9.04 Nueces County shall also provide certification of eligibility to receive state funds as required by the Texas Family Code Section 231.006. 9.05 Nueces County hereby represents and warrants that it has all necessary right, title, license and authority to enter into this contract. 9.06 Nueces County further represents and warrants that it is qualified to do business in the State of Texas. There are. no taxes due and owing to the State of Texas, or any political subdivision thereof, it holds all necessary licenses -and certifications to operate the type of services being contracted for, it is in compliance with all statutory and regulatory requirements for its operation. 9.07 This contract. will be governed and construed according to the laws of the State of Texas. This contract is performable in Nueces County, Texas. 9.08 Nueces _ County shall conduct regular financial and programmatic monitoring of all service provider subcontractors to ensure performances and compliance with contractual provisions. 9.09 This- Contract shall not be construed as creating any debt by or on behalf of the Government of the'State of Texas or the United_States. BRAZOS COUNTY DETENTION CONTRACT FY22-24 Page 6 of 10 Vol. Pg., � 2 9.10 The contracting.county is,responsible for closely monitoring Nueces County and the exercising of reasonable care to enforce all terms and conditions of this contract. Nueces County agrees that it will,permit the county to examine and evaluate its program of services provided under the terms of this contract and to review .client's records on a periodic basis. The examination and evaluation of the program will include site visitation, observation of programs in operations, interview and the administration of questionnaires to the staff of the Contractor and the clients when deemed .necessary. ARTICLE X EXAMINATION OF PROGRAM AND RECORDS 10.01 'Service .Provider agrees that it will permit Juvenile- Probation to examine and evaluate its program of services provided under the terms of this Agreement and/or to review its records periodically. This examination and evaluation of the .program may include site visitation, observation of programs in operation, interview .and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 10.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as requested on forms provided by Juvenile Probation. 10.03 For purposes of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to. an authorized representative of the State of Texas or Juvenile Probation any- and all books, documents or other evidence pertaining to the costs and expenses of this Agreement. 10.04 Service Provider shall retain and make available to Juvenile Probation all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for a minimum of seven (7) years, or until any pending litigation, claim, audit or review .and all questions arising there from have been resolved, and shall make available for Juvenile Probation's inspection, all contractual agreements with Service Provider's subcontractors for services related to this Agreement. 10.05 Service Provider understands that acceptance of funds under this Agreement acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, .including providing all records requested. Service provider will ensure that the foregoing clauses concerning the authority of the State of Texas to audit and the requirement to cooperate is included in any subcontract or arrangement Service Provider enters into in which funds received under this Agreement form all or part of the. consideration. ARTICLE XI CONFIDENTIALITY OF RECORDS 11.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. BRAZOS COUNTY DETENTION CONTRACT FY22-24 Page 7 of 10 Voi. 3so pg. $3 ARTICLE XII VENUE 12.01 To the extent permitted uiider,the law,. the venue for any litigation arising -from this Agreement :must be in Nueces County, Texas. ARTICLE XIII EQUAL OPPORTUNITY 13.01. Nueces County agrees that in the performance of this contract, it will not discriminate against any employee or applicant because of race,. religion, color, sex, age, or national origin .and it will comply -with Executive Orden 11246, entitled "Equal Employment Opportunity", as amended by Executive Order 11"375; and as supplemented in Department of. Labor Regulations (Title 41 CFR Part 60N Nueces County assures that no person will, on .the grounds of race, creed, color, .handicap, national origin, =sex, political affiliation or beliefs, be excluded from, be denied the benefit of, or be subject to discrimination under any program or activity funded in whole or part under this contract. Prolubited discrimination shall constitute substantial failure by Nueces :County to fulfill its obligations and contracting county may terminate for default as provided by this contract. 1102 Nueces County shall comply with all applicable requirements of the Americans with Disabilities Act of.1990, Public Law 1..01-336, 1.01 Congress, 211d Session, 104 Stat. 327 (July 26,1990). ARTICLE XIV PRISON RAPE ELIMINATION ACT 14.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the -performance of all obligations undertaken pursuant to the Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual. .assault of incarcerated persons, including , juveniles, and addresses the detection, elimination, .prevention, and reporting of sexual assault in facilities housing adult and juvenile offenders. [PREA§ 115.312(a)]. Under PREA,, Service Provider shall make available to the Chief Probation Officer all -incident- based aggregated data reports for every allegation of sexual abuse at its facility or facilities, and All such data may be requested by the Department of Justice from the previous calendar year no later than June 3011' [PREA § 11.5.87€ and (f)]. Under PREA, the Service Provider shall be subjected to annual contract monitoring by Juvenile Probation to ensure that. the Service Provider is complying with the 'PREA standards [PREA § 115.312_ (b)]. To comply with this standard, the Service Provider will make available to the Chief Probation Officer all incident -based aggregated sexual abuse data within 24-hours of the allegation. Under PREA,. Juvenile Probation will make the aggregated sexual abuse data for each Service Provider available to the public via the Juvenile Probation website [PREA§ 115.389(b)]. .BRAZOS COUNTY DETENTION .CONTRACT,FY22 24 Page 8 of .10 Eol- , pg.. ARTICLE XV AMENDMENT 15:01 Juvenile 'Probation may amend, modify. or alter the terms of .,t is Agreement and specify an effective 4,atq thereof.Juvenile.-Probation will. 1. then notify Service Novid er in writing-,. dated subsequent to the date hereof,' .of such changes and their effective. date. Continuation -of 'services after the effective date by Seivice.Provider will. signify .its acceptance: of these changes. If Service: .Provider declines to.a6cept chang6s made. �Y. Juvenile Probation,- S&vke Provider may terminate this AgreemdAt.sobjectt6the 'conditions herein. ARTICLE.XVI, , WAIVER OF.SUBROGATION . - - - ..b.... .16.01 Service Provider expressly. w.4 ves any and all rights it -may have of-subrogatibn to any claims or rights of its employees;. agents, owners, officers, or subcontractors against Juvenile Probation.. 'Service Provider al 'waives any Tights it.m "bave to indemnification from Juvenile. Probation. so. ay 13RAZOSCOUN TY DI FENT19N 1QGNT4UCX— Page 9 of I Or Vol. .3 pg. S 5 -EXECUTED IN DUPLICATE COPIES, EACH OF WHICH SHALL HAVE THE:FULL FORCE AND EFFECT OF AN ORIGINAL, on the Sf day of Sadu ►ber , 2022. NUECES COUNTY JUVENILE PROBATION DEPARTMENT Honorable Timothy Mp4oy,,Chslrmsn Homer Flores, Director Nueces County Juven` oloard Chief Juvenile Probation Officer - County Court at Law No. 5 Juvenile Probation Department BRAZOS COUNTY -JUVENILE PROBATION DEPARTMENT Chairman, Juvenile Board Chief Juvoolle Probation Officer `BRAZOS COUNTY'DETENTiON CONTRACT FY22-24 Page 10 of 10 Vol. 3$� Pg.. BRAZOS ,COUNTY COMMISSI.ONERS COURT ON 6 E m , 20 `�"Z; FULI,X EXECUTED.IN DUPLICATE, EACH OF WHICH SHALL HAVE -THE FULL FORCE AND EFFECT OF AN ORIGINAL, BY'. DATE: Duane Peters;. County Judge 200 -S. Texas Avenue,:Ste. 332 Bryan,'TX 77.803 Phone: 979-361-4102 -Fax: 979-361-4503 Vol.. pg• L? STATE OF TEXAS § COUNTY OF NUECES § AGREEMENT AMENDMENT NO. 1 WHEREAS, the Nueces County Juvenile Board, at the request of and on behalf of the Nueces County Juvenile Probation Department (collectively referred to as "Service Provider") and Brazos County Juvenile Probation Department entered into an Agreement for Pre and/or Post Adjudication services of juvenile offenders for contract period September 1, 2022, to August 31, 2024. WHEREAS, on September 6, 2022, the Nueces County Juvenile Board (Order no. 2022-0902) approved to increase the daily rates for the Nueces County Pre & Post Adjudication facilities to the following- • Pre -Adjudication daily rate changed from $100.00 to $150.00. • Post -Adjudication daily rate (specialized level of care) changed from $162.30 to $200.00. NOW, THEREFORE, effective January 1, 2023, the Nueces County Juvenile Probation Department (SERVICE PROVIDER) in consideration of the mutual agreements contained in the original Agreement providing the contract term do hereby mutually agree: 1. The SERVICE PROVIDER shall be compensated for the new daily rate in our Pre -Adjudication $150.00 per day. 2. The SERVICE PROVIDER shall be compensated for the new daily rate in our Post -Adjudication $200.00 per day. 3. All other provisions of Agreement shall remain the same. IN WITNESS WHEREOF, the parties hereto, intending to be legally bound, have duly executed this Amendment in duplicate. IN WITNESS WHEREOF, we here unto affix our signature this day of , 2022. Nueces County Juvenile Probation Department Honorable Timothy McCoy, Chairman Nueces County Juvenile Board County Court at Law No. 5 Brazos County Juvenile Probation Department Juvenile Board Chair 04-1 Homer Flores Director/Chief Juvenile Probation Officer Chief Juvenile Probation Officer pg.' g. 98 ...... . BRAZOS COUNTY COMMISSIONERS COURT ON 20 , FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. BY: DATE: Duane Peters, County Judge 200 S. Texas Avenue, Ste. 332 Bryan, TX 77803 Phone:979-361-4102 Fax: 979-361-4503 Vol E 3� Pg. CONTRACT AND AGREEMENT FOR POST ADJUDICATION SERVICES OF JUVENILE OFFENDERS STATE OF TEXAS. COUNTY OF NUECES NUECES COUNTY JUVENILE BOARD NUECES COUNTY ROBERT BARNES FACILITY RESIDENTIAL SERVICES September 1, 2022 — August 31, 2024 This Agreement is entered into by and between Nueces County Juvenile Board, at the request of and on behalf of the•Nueces County Juvenile Probation Department (collectively referred to as "Service Provider") and Brazos County Juvenile Probation Department. (referred to as "Juvenile Probation") concerning residential care services provided at the Robert N. Barnes Regional Juvenile Facility by the Nueces County Juvenile Department pursuant to license granted by the Texas Juvenile Justice Department, and/or any other appropriate State agency with licensure or regulatory authority over the facility. ARTICLE I PURPOSE 1.01 The purpose of this Residential Services Agreement is to provide Juvenile Probation with long term residential care for children adjudicated to have committed delinquent conduct or conduct indicating a need for supervision. The placement facility to be utilized operated by Service Provider, and is located at 2310 Gollihar Road, Corpus. Christi, Texas 78415. ARTICLE It TERM 2.01 The term of this agreement is for 24 months, commencing September 1, 2022 and ending August 31, 2024, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to end this Agreement. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 1 of 17 'Vol. 3 So Pg. q0 ARTICLE III SERVICES 3.01 Service Provider will provide the following level of care services: A. Basic Level of Care (General Offender): 1. Consists of a structured, supportive residential setting that is designed to maintain or improve the child's functioning. 2. Includes routine supervision and guidance to ensure the child's safety, involvement in age -appropriate structured activities educational and rehabilitative services, and guidance from professionals or paraprofessionals to help attain or improve functioning appropriate to the child's age and development. The program is for juveniles ages 14-17. B. Specialized Level ofCare: 1. Consists of a structured, residential treatment setting designed to improve the child's functioning. 2. Includes routine supervision, intervention and therapeutic, services to ensure the child's safety, involvement in age -appropriate structured activities, educational and rehabilitative services, and guidance from professionals and paraprofessionals to help attain or improve functioning appropriate to the child's age and development. 3. Services reflect a full range of treatment and rehabilitative interventions including educations, social, recreational and psychoeducational and include a focus on a clearly identified specialized population limited to substance abuse, mental health treatment, trauma treatment and female offenders ages 14-17. 3.02 Service Provider will perform the following services: 1. Medical Services: The program contracts the services of a general practitioner who provides routine medical care to the residents twice a week. The general practitioner will refer residents for emergency and/or specialized care to Driscoll Children's Hospital, X-Ray On Wheels, Minor Emergency Clinic, and Dental Services on an as needed basis. 2. On Call Medical Services: The doctor is on -call 24 hours per day, seven days a week, for the treatment of acute illness or injury. Emergency cases will be transported to either an After -Hours Emergency Center or Driscoll Children's Hospital via transport by the department or Corpus Christi Ambulatory Services. 3. Nueces County Health Department: (HIV/AIDS Prevention Education): Residents may (on a volunteer basis) request to be tested for sexually transmitted infections. The Health Department complies with HIPAA (Health Insurance Portability and Accountability Act of 1996) when providing test results and consultation. Additionally, the Health Department contracts services with the Men's and Women's Health Services of the Coastal Bend to provide sex education classes with particular emphasis on STD/HIV/AIDS. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 2 of 17 Vol. 5 &) pg. 91� 4. Psychiatric services: Nueces Center for Mental Health and Intellectual Disabilities (MHID) is available for residents who struggle with mental illness. Residents may request to meet with the juvenile department's Mental Health Supervisor to discuss current issues and symptomology indicating further evaluation by a psychiatrist. 5. On -Call Crisis Services: The Mental Health Department for Nueces County Juvenile Probation Department is on -call 24 hours per day to assess and make recommendations for the supervision of any resident who states they have ruminating thoughts of committing suicide or self -harts. 6. Educational Services: The resident will be enrolled in the Corpus Christi Independent School District (CCISD). CCISD follows a state approved curriculum for middle school and high school to meet each student's academic needs. The students can supplement their academic learning by means of computer -based education programs which are available in the facility's computer lab. 1. Resident will be enrolled in CCISD upon intake and will be placed in the appropriate grade level 2. Special Education Services are available and provided on -site by certified teachers 3. 504 and additional services will be available for those residents who fall into special needs category 4. No less than 5 1 /2 hours of educational services will be provided (5) days a week. (Exceptions and holidays are annotated on the CCISD School Calendar) 7. GED Preparation Program: CCISD also provides the GED Preparation Program to residents 16 years old and older. The GED program is facilitated onsite and when the student is ready, the program will pay for the resident to take their GED test. Facility staff will transport the resident to the Del Mar Community College Testing Center. Final GED test results can be obtained within 24 hours. S. College entrance exam preparation: If a resident obtains their GED, or High School diploma while in the facility, attempts will be made to assist resident with college entrance preparation such as registering for ACT/SAT, and TSI. 9. Program Components: There are eight program Component Workbooks you must complete as you progress through the program. Each component is designed to help you learn and practice pro -social skills to help you be successful here in the program and within the community once you graduate. The skills you will learn as you progress through this program will help you bridge the gap and improve on who you are as a person. The information in the components will also be on the Stage Exam you are required to take prior to being promoted to each stage. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 3 of 17 10. Facility Therapeutic Assignments: As part of the program assignments you will be required to complete a My Story, Our Story. Typed Srory and read your completed story once you complete the Graduate Stage, at your Definitional Ceremony. The M3' Story is a review of your life and what led you to being in this facility. It is an opportunity for you to take responsibility for yourself and your action and it is completed by you. The Our Story is to be completed with your parent/guardian either together (face to face) or through phone conference. It is designed to have you learn from your parents about you and learn more about them. It allows your parents to have a voice in what their experiences are, and their experiences with you. This should be seen as a time to bond and begin the healing process with your family support system. Next, you will take both the My Story and Our Story and combine them into a Typed Story. This typed version should be the most accurate reflection of you, your family, your offense history and what led up to your crime, your accomplishments, as well as your goals for the future. This assignment will be reviewed throughout your time here and you will be expected to make corrections as needed. See Stages below to learn more about when theses assignments are due. 11. Counseling Services: All residents will participate is some aspect of therapy. We offer multiple groups for residents needing behavior modification, substance abuse treatment and trauma treatment. Some of the group services being offered include prosocial skills, anger management, substance abuse education, substance abuse treatment for co-occurring disorders, cognitive skills group, and art. We also offer individual counseling services to all residents regardless of what program they are court ordered to participate in. We use cognitive behavioral approaches including trauma focused cognitive behavioral therapy (TF-CBI), dialectical behavioral therapy (DBT), narrative therapy, sand tray and reality therapy. As a part of the program all residents are offered family counseling. We will work with our out -of -county residents to set up sessions on visitation day or via online tele counseling. Family therapy is a critical component and having the families involved in necessary for the success of the resident. 12. Online Counseling: VideoconferencingITeleconferencing is available upon request. Communication with residents, program case management staff, counselors and/or service providers is available via videoconferencing and traditional telephone conferences if necessary, for continuation of services and continuity of care for all residents. 13. Group Counseling Services Monday: Seeking Safety Tuesday: Cognitive Skills Group & Drug & Alcohol Wednesday: Drug & Alcohol Thursday: Anger Management/ Drug & Alcohol Friday: Alternative Therapies & Wellness Activities Saturday: The Council & Girl's Circle a. Seeking Safety: For this group we use the Seeking Safety curriculum in order to help residents attain safety from trauma and/or substance abuse. The Seeking Safety curriculum directly addresses both trauma and addiction, without requiring residents to delve into their trauma BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 4 of 17 .Vol. 3��9 93 narrative, thus making it relevant to a very broad range of clients and easy to implement. Our goal is to help residents gain knowledge about Post Traumatic Stress Disorder (PTSD) and drug use. This group educates residents about what PTSD is and how it may affect their life. This group also educates residents on substance use and how this affects their life as well. This group allows residents the opportunity to learn new ways of dealing with PTSD symptoms and exploring new ways of increasing supports to assist in recovery from their PTSD and substance use. b. Anger Replacement Training (ART): The counselors facilitate anger management groups using Aggression Replacement Training (ART) curriculum and other anger management skills curriculums which teach juveniles how to manage aggression and resolve their anger in healthy ways. The group introduces and teaches anger management skills with social skills and a moral reasoning component. The group facilitator utilizes techniques and strategies to help residents understand thoughts, feelings, choices, goals and the outcomes of their behaviors. Thinking errors are brought into sharp focus and assistance in identifying healthy ways to avoid anger and use appropriate skills in resolving anger. c. Cognitive Skills Group:For this group we utilize various curriculums including but not limited to: Preparing Adolescents for Young Adulthood (PAYA), The Center for Clinical Interventions, Overcoming Obstacles, etc. The goal of this group is to develop basic life skills, personal knowledge, and skills related to resisting social influence. This group is run by using education, real life examples, role plays, and group discussion of topics. This group is designed to teach residents helpful skills like relaxation, communication skills, budgeting and money management, changing negative thinking, etc. d. Council on Alcohol & Drug Abuse of the Coastal Bend (COADA-CB): Provides individual & group counseling in the areas of prevention, intervention and treatment for alcohol and drug abuse. COADA-CB utilizes two separate curriculums, The Matrix Model for Teens and Young Adults, often referred to as "The Matrix" and the Cannabis Youth Treatment Series (C.Y.T.) 14. Alternative Therapies: Art classes/therapy, Yoga, Animal Assisted Intervention a. Canine Assisted Activity Program: The facility has two canines that live on site (one in the male unit a one in the female unit). The purpose of a trained canine is to facilitate and assist a counselor, group, facilitator, intern, and staff in providing support and canine assisted activities to the residents at the Robert N. Barnes Regional Juvenile Facility. The presence of a trained canine will be used to promote feelings of acceptance, a reduction in anxiety related to treatment, facilitation in developing a strong therapeutic rapport, a decrease in feelings of detachment, a non-verbal avenue for expression of emotions, and support through the processing of trauma. It will also support the level of activities that the therapist is qualified to provide. The residents will be responsible for all care and training of the canine while the canine is on the unit. The Canines are also utilized to help teach the resident's how to properly care for an animal, enhance the resident's social skills, and to teach the resident new vocational skills that can transition into future job opportunities. b. Canine Handler: A resident can be chosen by staff to be the handler for the canine in the unit (Male/Female). If a resident has demonstrated positive overall behavior, consistently making their daily points, has positive leadership qualities, follows all the rules of the canine program, and demonstrates he or she can form a relationship, and show respect for the canine, he or she can qualify to be the handler. If you are interested in this aspect of the program please speak with the Facility Administrator, your case manager or the Mental Health Services Supervisors to be considered. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 5 of 17 . , E Vol.. c. The Council for Boys and Young Men: This is a curriculum designed for working with boys. "The Council" is a strengths -based group model for youth ages 9-18 that addresses risk factors and empowers boys and young men to find belonging, build assets, and deconstruct harmful masculinity beliefs on their journey toward becoming respectful leaders and connected allies in their community. d. Girl's Circle: This is a curriculum used with girls. Girl's Circle integrates relational theory,. resiliency practices, and skills training in a specific format. It is designed to increase positive connections, personal and collective strengths, and competence in girls. Girls Circle aims to counteract social and interpersonal forces that impede girls' growth and development by promoting an emotionally safe setting and structure within which girls can develop caring relationships and use authentic voices. e. After Care Services: Liberty Resources provides a comprehensive home -based intervention to families and children for Nueces County residents. 15. Religious Services: Non -denominational services are provided for each resident on' a volunteer basis. These services can include church services, bible study, moral and ethical instruction, and other religious functions and activities. The Ring of Champions is a faith -based program offering youth incarcerated by the juvenile courts the opportunity to begin a long-term mentoring relationship with an adult they can trust. 16. Volunteer and Internship Services: Volunteer services, as well as college internship programs within the community support the Robert N. Barnes Regional Juvenile Facility Program. These volunteers can perform hours of service, support, counseling, and educational care for the residents in order to supplement aspects of the program. All volunteers go through an application process, a P.R.E.A. background screening and orientation. 17. Mentoring: All mentors go through an application process, a P.R.E.A. background screening and orientation via the Volunteer Services Program. Residents may submit a written request for a mentor. The mentor serves various functions but is most effective when providing an empathetic ear for the resident. ARTICLE IV EVALUATION CRITERIA 4.01 The performance of Service Provider in achieving the goals of Juvenile Probation will be evaluated on the basis of the output and outcome measures .contained in this section. Juvenile Probation, at its discretion, may use other means or additional measures to evaluate the performance of Service Provider in fulfilling the terms and conditions of the Agreement. A. Juvenile Probation shall evaluate Service Provider's performance under this Agreement according.to the following specific performance goals for Service Provider: 1. Ensure children complete residential placement. 2. Prevent re -referrals of children during the six (6) months following release from residential placement. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 6 of 17 B. Juvenile Probation shall additionally evaluate Service Provider by the following output measures (in actual numbers of units of service and activities): 1. The total number of children placed in residential placement. 2. The total number of children who were discharged from residential placement successfully. 3. The total number of re -referrals of children discharged from placements within six (6) months after release. 4. The total number of children who move down in their Level of Care. 5. The average length of time before a child moves down in the Level of Care. C. Juvenile Probation shall further evaluate Service Provider by the following outcome measures: 1. Percentage of children in residential placement who will complete their placement as a, successful discharge. 2. Percentage of children who have completed their placement and not re -referrals within six (6) months after release. Notwithstanding the foregoing criteria for evaluation, nothing herein shall be construed as a guaranty of outcome or performance by any child. 4.02 Service Provider shall report on a monthly basis to Juvenile Probation as to each of the foregoing output and outcome measures. These reports will be reviewed by Juvenile Probation in order to monitor Service Provider for programmatic compliance with this Agreement. ARTICLE V COMPENSATION 5.01 For and in consideration of the above -mentioned services, Juvenile Probation agrees to pay the Service Provider the daily rate per day for each juvenile admitted for the following Level of Care: A. Specialized Level of Care $162.30 a. Substance Abuse b. Trauma The daily rate shall be paid to the Service Provider from the initial intake date to the Post Adjudication through the date prior to the exit date. There will be no charge on day of exit. 5.02 Psychiatric services will be provided to the child on an as needed basis and shall be billed to the Probation Department. The initial psychiatric/psychological evaluation for admission is required prior to acceptance into the program that has been conducted in within the last 12 months. 5.03 Service Provider will submit an invoice for payment of services to the Juvenile Probation Department on a monthly basis. Said invoice shall be submitted with ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 7 of 17 5.04 If an emergency examination, EMS treatment, health care treatment, and/or hospitalization outside the Facility ("Outside Treatment") are required for a child placed in the Facility, the Administrator of the Facility is authorized to secure the Outside Treatment at the expense of the Juvenile Probation. Juvenile Probation agrees to indemnify and hold the Service Provider, its officers, administrator, representatives, agents, shareholders and employees from any and all liability for charges for Outside Treatment. The Administrator shall notify Juvenile Probation of outside treatment within twenty-four (24) hours of its occurrence. The Juvenile Probation Department shall make arrangements directly with vendors for the provision of, and payment for, routine medical expenses, including without limitation, hospitalization, prenatal services, and dental, for Post -Adjudication Program juveniles and other juveniles for whom the Administrator has not elected to secure such services as provided herein above. Notwithstanding the foregoing, the Service Provider will endeavor to seek and obtain all benefits available from other sources for eligible juveniles. Any income received by Service Provider from sources other than this contract, including but not limited to medical insurance coverage, or contributions from parents or others must be documented as to each juvenile for whom a billing is submitted and deducted from the invoice submitted to the Juvenile Probation Department. Documentation must include the name(s) and SID numbers of the parties receiving the services, the dates and time services were provided, and such other information deemed necessary for adequate fiscal control. 5.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this contract. Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): A. Service Provider has an outside audit completed on a yearly basis which specifies receipt and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to Juvenile Probation by March I following the end of the fiscal year. B. If Service Provider does not obtain an annual outside audit, then Service Provider shall provide a separate accounting of funds received from Juvenile Probation in whole or in part paid from state funds. The accounting shall clearly list the state funds received from Juvenile Probation and account for expenditures of said funds including documentation of appropriate expenditures as well as the year's tax forms and documentation. The accounting shall be provided to Juvenile Probation thirty (30) days prior to the renewal date of the contract. 5.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. 5.07 In the event that State Reimbursement Rates are increased during the duration of the terms of this contract, the new rates will become effective reflecting those of the increase. 5.08 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 5.09 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code Section 231.006. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 8 of 17 Vol. pg. -37 5.10 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties' resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. ARTICLE VI ADDITIONAL TERMS & AGREEMENTS 6.01 Prior to transporting a child to the Facility for placement, the official authorizing the placement shall call the Facility to ensure that space is available. Placement of children by authorized officers of Juvenile Probation may be denied if space limitations require as determined by the Facility. 6.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper order from the Juvenile Court of the County and other documentation required by Service Provider. 6.03 Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the Administrator and staffof the Facility. 6.04 If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally or physically unfit, dangerous, or unmanageable, unsuitable for the program or combination of such conditions or characteristics or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Administrator shall notify the Juvenile Probation Department of this determination. It will be the responsibility of Juvenile Probation to provide for the transportation for the removal of the child and shall be removed as soon as practicable, preferably within (7) working days after notification. 6.05 Service Provider agrees that the Facility will accept any child who qualifies, without regard to such child's religion, race, creed, sex or national origin. 6.06 It is understood and agreed by the parties that children placed in the Facility under proper orders of the appropriate Juvenile Court shall not be discharged from the Facility until the Administrator of the Facility receives a written authorization from the Juvenile Probation Department that originally detained the child. 6.07 It is further understood and agreed by the parties that children placed in the Facility may be released to the Probation Officer or other appropriate authority of Brazos County. 6.08 It is further understood and agreed by the parties that nothing in this contract shall be construed to permit Brazos County, its agents, servants, or employees in any way to manage, control, direct or instruct Service Provider, its director, officers, employees, agents, shareholders and designees in any manner respecting its work, duties or functions pertaining to the maintenance and operation of the Facility. However, it is also understood that the Juvenile Court of Nueces County shall control the conditions and terms of detention supervision as to a particular child pursuant to Texas Family Code, Section 51.12. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 9 of 17 d.. _ 3 pg. $_ 6.09 Juvenile Probation reserves the right to terminate the client's placement with Service Provider at its discretion. Service Provider must not release a client to any person or agency other than Juvenile Probation without the express consent of an authorized agent of Juvenile Probation. 6.10 Under Section 231.006, Family Code, the vendor or applicant certifies that the individual or business entity named in this Agreement, bid or application is not ineligible to receive the specified grant, loan or payment and acknowledges that this Agreement may be terminated, and payment withheld if this certification is inaccurate. ARTICLE VII EXAMINATION OF PROGRAM & RECORDS 7.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this agreement and/or to review its record periodically. This examination and evaluation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 7.02 Service Provider shall provide to Juvenile Probation such descriptive information contracted children as requested on forms provided by Juvenile Probation. 7.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or other evidence pertaining to the costs and expenses of this Agreement. 7.04 Service Provider will keep a record of all services provided to Juvenile Probation under this Agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced above) for seven (7) years retention period after the termination of this Agreement. 7.05 "Contractor understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Contractor further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. Contractor will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the Contractor and the requirement to cooperate is included in any subcontract it awards" ARTICLE Vlll CONFIDENTIALITY OF RECORDS 8.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. ARTICLE IX BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 10 of 17 Vol. 3 s o DUTY TO REPORT 9.01 As required by §§261.101 and 261.405 of the Texas Family Code. Service Provider shall report any allegations or incident of abuse, exploitation or neglect of any child (including but not limited to a juvenile that has been placed by Juvenile Probation) within twenty-four (24) hours from the time the allegation is made; 9.02 Attempted Suicides: All attempted suicides shall be reported by Service Provider immediately, if possible, or within (24) hours; 9.03 All incidents of death, sexual abuse and serious physical abuse within 1-hour to law enforcement and Texas Juvenile Justice Department within 4-hours; Reported to the following: A. Local law enforcement agency (such as the Nueces County Sheriffs Office); B. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-512424-6717 (or if unable to complete the form within 24 hours, then by calling toll -free 1-877-786-7263, followed by submitting the report within 24 hours of said call); and C. Brazos County Juvenile Probation Department to facsimile number (979) 8234211 (Attn: Chief Juvenile Probation Officer). ARTICLE X DISCLOSURE OF INFORMATION 10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation: A. Any and all corrective action required by any of Service Provider's licensing authorities; B. Any and all litigation filed against the Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles; C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with juveniles; D. Any finding of"Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with juveniles was the alleged or designated perpetrator; E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that are registered sex offenders; and F. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that have a criminal history. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page I 1 of 17 E. _ 3�o pg.16 For the purpose of this Agreement, the tern "criminal history" shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. ARTICLE XI EQUAL OPPORTUNITY 11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. During the performance of this contract the Service Provider agrees it: A. Will not discriminate against any child, childcare provider, parent, employee or applicant for employment because of race, color, religion, sex or national origin including but not limited to employment, promotion, demotion or transfer, recruitment or advertising, lay-off or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. The Service Provider agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provision of this non-discrimination. B. Will, in all solicitations or advertisement for employees placed by or on behalf of the Service Provider, state that all qualified applicants for positions in the Facility, will receive consideration for employment without regard to race, color, religion, sex, or national origin. C. Shall abide by all applicable federal, state and local laws and regulations. ARTICLE XI I ASSIGNMENT & SUBCONTRACT 12.01 Service Provider may not assignor subcontract any of its rights, duties and/or obligations arising out of this Agreement without the written consent of Juvenile Probation. ARTICLE XIII OFFICIALS NOT TO BENEFIT 13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 12 of 17 Vol,. 3= P 8,---- -- ARTICLE XIV DEFAULT 14.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, in any one of following circumstances: A. if Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or B. If Service Provider fails to perform any of the other material,provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms, and in either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period of ten (10) days. C. Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties' resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. D. The prevailing party in any lawsuit arising out of this Agreement will be entitled to Attorney's fees from the other party, including actions for declaratory relief. E. All notices required under this Agreement shall be in writing. They shall be sent by fax or by registered U.S. mail, return receipt requested, to the party address. A party must provide notice of a change of address during the term of this Agreement. Unless specified otherwise, notices required in this Agreement shall be deemed to have been received when actually receive. F. Captions in this Agreement are for convenience only and shall be deemed irrelevant in construing the provisions of the Agreement. G. The parties intend that, in construing and enforcing the provisions of the Agreement, mediators and judges shall give maximum effect to the principles of contractual freedom and contractual enforceability. H. If any court finds any provision of this Agreement to be invalid or unenforceable, this finding shall not affect the validity or enforceability of any other provision of the Agreement. 1. No express or implied waiver by any party of any right of that parry under this Agreement in any specific circumstance shall be considered to waive that right of that parry in any other circumstance. J. The covenants and agreements in this Agreement are binding on and issued to the benefit of the parties and their respective heirs, executors, administrators, legal representatives, successors and assigns. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 13 of 17 Vol. Aso pg. 10z ARTICLE XV TERMINATION 15.01 The tern of this Contract shall be for a period of twelve months from the effective date: however, if either party feels in its judgment that the contract cannot be successfully continued, and desires to terminate this contract, then the party so desiring to terminate may do so by notifying the other party in writing, by certified mail or personal delivery of its intention to terminated: A. By thirty (30) days from the date of the of the intention to terminate; or B. Upon expenditure of available funds. 15.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider. ARTICLE XVI WAIVER OF SUBROGATION 16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation. ARTICLE XVII SOVEREIGN IMMUNITY 17.01 This Agreement is expressly made subject to Nueces County Sovereign Immunity, Title 5 of the Texas Civil Practices and Remedies Code, and all applicable federal and state law. The parties expressly agree that no provision of this Agreement is in any way intended to constitute a waiver or any immunities from suit or from liability that Nueces County has by operation of law. Nothing in this Agreement is intended to benefit any third -party beneficiary. ARTICLE XVIII REPRESENTATIONS & WARRANTIES 18.01 Service Provider hereby represents and warrants the following: A. That it has all necessary right, title, license and authority to enter into this Agreement; B. That it holds all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operations of its business and that there are no taxes due and owing to the State of Texas, the County of Nueces or any political subdivision thereof; C. That it carries sufficient insurance to provide protection to Juvenile Probation and the indemnity provisions, as well as for any potential liability that arise form or related to this Agreement; and BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 14 of 17 E 3 8y pg. /03 D. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation or neglect of a juvenile in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect and exploitation allegations. ARTICLE XIX TEXAS LAW TO APPLY 19.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable'in Nueces County, Texas. ARTICLE XX VENUE 20.01 Exclusive venue for any litigation arising from this Agreement shall be in Nueces County, Texas. ARTICLE XXI LEGAL CONSTRUCTION 21.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein. ARTICLE XXII PRIOR AGREEMENTS SUPERSEDED 22.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral Agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by the county for the children placed in the Facility by the Judge of the county having juvenile jurisdiction. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 15 of 17 Vol.: 3 90 Pg. �a ARTICLE XXlll PRISON RAPE ELIMINATION ACT 23.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to the Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual assault of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual assault in facilities housing adult and juvenile offenders [PREA§ 115.312(a)]. Under PREA, Service Provider shall make available to the Chief Probation Officer all incident - based aggregated data reports for every allegation of sexual abuse at its facility or facilities, and all such data may be requested by the Department of Justice from the previous calendar year no later than June 301 [PREA § 115.87E and (f)]. Under PREA, the Service Provider shall be subjected to annual contract monitoring by Juvenile Probation to ensure that the Service Provider is complying with the PREA standards [PREA §115.312 (b)]. To comply with this standard, the Service Provider will make available to the Chief Probation Officer all incident -based aggregated sexual abuse data within 24-hours of the allegation. Under PREA, Juvenile Probation will make the aggregated sexual abuse data for each Service Provider available to the public via the Juvenile Probation website [PREA§ 115.389(b)]. BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 16 of 17 Vol.. 3 3 L) Pg. D -�� EXECUTED IN DUPLICATE COPIES, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL, on the .10 day of rK ber 2022. NUECES COUNTY JUVENILE PROBATION DEPARTMENT Honorable Timothy Mclgofi Chairman Nueva County Juven rd County Court at Laver o. S Homer Florae, Director Cbief Juvenile Probation Officer Juvenile Probation Department BRAZOS COUNTY JUVENILE PROBATION DEPARTMENT Chairman, Juvenile Board IL-f Juvenile Probation Officer BRAZOS COUNTY RESIDENTIAL CONTRACT FY22-24 Page 17 of 17 Vol. 3 S n pg'. BRAZOS COUNTY COMMISSIONERS COURT ON , 20 , FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. BY: DATE: Duane Peters, County Judge 200 S. Texas Avenue, Ste. 332 Bryan, TX 77803 Phone: 979-361-4102 Fax: 979-3614503 Vol. 3 S 0 pg. l0 CONTRACT AND AGREEMENT FOR PRE -ADJUDICATION SERVICES OF JUVENILE OFFENDERS THE STATE OF TEXAS COUNTY OF NUECES NUECES COUNTY JUVENILE BOARD NUECES COUNTY JUVENILE JUSTICE CENTER DETENTION SERVICES September 1, 2022 — August 31, 2024 This Agreement is entered into by and between the Nueces County Juvenile Board, at the request of and on behalf of the Nueces County Juvenile Probation Department (collectively referred to as "Juvenile Probation") and Brazos County Juvenile Probation Department. ARTICLE 1 PURPOSE 1.01 The purpose of this Agreement is to provide twenty-four (24) hour secure detention services in the NUECES COUNTY JUVENILE DETENTION CENTER located at 2310 Gollihar Road, Corpus Christi, Texas. The juveniles detained are ordered by a court which is referred for an act of delinquent conduct or an act indicating a need for supervision, during pre-trial and pre- dispositional status or during the post-dispositional stay prescribed by the Court. ARTICLE II .TERM 2.01 The term of this agreement is for 24 months, commencing September 1, 2022 and ending August 31, 2024, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to end this Agreement. ARTICLE III SERVICES 3.01 Nueces County operates the Nueces County Juvenile Detention Center, also referred to as "the Detention Facility". The Nueces County Juvenile Board, in order to carry out and conduct its juvenile program in accordance with Title Ili of the Texas Juvenile Justice Code has need of the use of detention facilities to house and maintain children of juvenile age, referred for an act of delinquent conduct or an act indicating a need for supervision during pre-trial and pre -disposition status. BRAZOS COUNTY DETENTION CONTRACT FY22-24 Page 1 of 10 3.02 The Nueces County Juvenile Detention Center is designed to be a certified juvenile detention facility as defined by Article 51.12(a)(3) of the Texas Family Code; and has been duly inspected and certified as being suitable for the detention of juveniles as provided by Section 51.12(c) of the Texas Family Code and has certified compliance as required by Section 51.12(c); and to provide detention services for accused children as may be necessary in order to protect the accused child or to protect the public from harm by court ordered at the Nueces County Juvenile Detention Center in accordance with Section 54.01 of the Texas Family Code; and the Nueces County Juvenile Detention Center desires to maintain juveniles in detention only as allowed by law. 3.03 Nueces County Juvenile Detention Center will provide room and board, supervision on a twenty- four hours per day, seven days per week basis, (but shall not pay for emergency examination, treatment or hospitalization) and a program of education and recreation to each child placed within the facility. ARTICLE IV COMPENSATION 4.01 For and in consideration of the above -mentioned services, Juvenile Probation agrees to pay the Service Provider the sum of 1$00.00 per day for each juvenile, admitted under "Moderate" Level of Care. The daily rate shall be paid to the Service Provider from the initial intake date through the date prior to the exit date. There will be no charge on day of exit. 4.02 In the event a high -risk suicidal child is in the facility and additional staff is required to meet the needs of the child, an additional charge of $10.00 per hour for each hour the child is on a 1 to 1 suicide supervision ratio will be added to the bill. 4.03 Nueces County will submit an invoice for payment of residential services to the contracting Juvenile Probation Department on a monthly basis. The invoice will include the juvenile's name, daily rate and the number of days placed at the facility for each contracted juvenile. In addition, (when applicable) a separate invoice will be billed along with copies of medical expenses incurred by each juvenile for drug prescriptions, dental care, and eye care, X-Rays, hospitalization and any medical services performed outside of Nueces County facility. Payments shall be paid by contracting Juvenile Probation in a timely manner. 4.04 If an emergency examination, EMS treatment, health care treatment, and/or hospitalization outside the Facility ("Outside Treatment") are required for a child placed in the Facility, the Administrator of the Facility is authorized to secure the Outside Treatment at the expense of the contracting Juvenile Probation Department. The Administrator shall notify Juvenile Probation of outside treatment within twenty-four (24) hours of its occurrence. BRAZOS COUNTY DETENTION CONTRACT FY22-24 Page 2 of 10 Vol. 3&v pg. /d9 ARTICLE V ADDITIONAL TERMS AND AGREEMENTS 5.01 If in the sole discretion of the Nueces County Juvenile Probation Department's Chief Juvenile Probation Officer or designee, (hereafter called Administrator) there is a need Prior to transporting the child to the facility. for placement, the official authorizing placement shall call the facility to ensure that space is available. The detention needs of Nueces County shall take precedence over those of contract jurisdictions and placement of children from contract jurisdictions may be denied if there is no available space in the sole discretion of the Administrator. 5.02 The contracting Juvenile Probation Department shall ensure that children detained in the facility will be under a proper order of the juvenile court, and the Administrator will be furnished a copy within twenty-four hours or one working day of the child's admission to detention. 5.03 Each child placed in the facility shall be required to follow the rules and regulations of the facility as fixed and determined by the Administrator and his staff. 5.04 Nueces County has resolved to operate the detention facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore will not accept from contracting jurisdictions children whose detention would prevent the facility from complying with the Juvenile Justice and Delinquency Prevention Act, Section 223. (a) (12) (A) provides that "juveniles who are charged with or have committed offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of valid court orders, or such non -offenders as dependent or neglected children, shall not be placed in secure detention facilities or secure correctional facilities". In no event will the Nueces County be under any obligation to accept a child who is deemed inappropriate. 5.05 If a child is accepted and such child thereafter is found to be, in the sole judgment of the Administrator, mentally unfit, dangerous or unmanageable, or whose mental or physical health/condition might endanger the other occupants of the facility, then in the Administrator's sole judgment, upon such determination and notification by the Administrator to the contracting county Probation Office, a Juvenile Probation Officer or Deputy Sheriff of that jurisdiction shall immediately and forthwith remove such child from the detention facility. Notice of such removal will be given to the contracting county for the juvenile to be removed from the Nueces County Juvenile Detention Center within eight (8) hours, when notified that the facility is overcrowded, or the juvenile has become unmanageable. Children who are intoxicated or in need of immediate medical attention will not be accepted under any circumstances without having been seen, treated and released by a medical professional. 5.06 Nueces County agrees that facility will accept any child qualified hereunder, without regard to such child's religion, race, creed, color, sex, or national origin. 5.07 The contracting county Juvenile Probation Department agrees to provide the Nueces County Juvenile Probation Department the names of all persons authorized to visit children placed in the facility. Visitors must be jointly approved by the child's caseworker and Administrator. And ensure that a representative of that department maintains close and frequent communication with the child and detention staff regarding any pertinent activity. The contracting department shall report all significant incidents regarding an unauthorized departure from the facility, child's medical and psychological problems, suspected or alleged child abuse and needs, as well as a BRAZOS COUNTY DETENTION CONTRACT FY22-24 Page 3 of ]0 d. pgs profile of the child's behavior during the admission process immediately or within twenty-four (24) hours. Also, in applicable cases a report will be made to the State Licensing Agency (TJJD, TDPRS, TACADA, Law Enforcement, etc.) Further, the Administrator shall be informed of the status of the child while in detention and shall be informed of all court dates and times so appropriate arrangements can be made. 5.08 The contracting county agrees to order parents or guardian to assume financial responsibility for damage or loss of property at the facility due to the action of a child placed in the facility. 5.09 It is understood and agreed by the parties hereto that children placed in the facilities under the proper order of the Juvenile Court shall be maintained therein except that the staff of the contracting jurisdiction may take the children under supervision from the facility to court hearings, counseling sessions, medical/dental appointments or other places as determined by contracting jurisdiction. The staff of the contracting jurisdiction will be required to give adequate warning as to when the child will be removed, expected return time and will sign a temporary release form. 5.10 It is further understood and agreed by the parties hereto that children placed in the facility shall be removed there from by Juvenile Department, its agents, servants, or employees at the expiration of the detention order under which the child is being detained unless a new Order has been issued authorizing the continued detention, and a copy of such Order has been delivered to the facility. A copy of the Order issued pursuant to waiver shall be furnished promptly to the facility. 5.11 It is further understood and agreed by the parties hereto that children placed in the facility shall not be removed prior to the expiration of the Court Order except by a Probation Officer of the contracting jurisdiction or without delivery of an Order for Release signed by the Judge of the Juvenile Court of Juvenile Probation Department. 5.12 It is further understood and agreed that nothing in this contract shall be construed to permit the Juvenile Probation Department, its agents, servants, or employees in any way to manage, control, direct or instruct its servants or employees in any manner respecting any of their work, duties or functions pertaining to the maintenance and cooperation of the facilities. 5.13 It is further understood and agreed that the contracting county agrees to transport juveniles to and from court hearings in restraints (handcuffs and leg irons) with personal property to include medications in a locked container which will be kept apart from the juveniles during transportation. 5.14 Under Section 231.006, Family Code, the vendor or applicant certifies that the individual or business entity named in this Agreement, bid or application is not ineligible to receive the specified grant, loan or payment and acknowledges that this Agreement may be terminated, and payment withheld if this certification is inaccurate. BRAZOS COUNTY DETENTION CONTRACT FY22-24 Page 4 of 10 ARTICLE VI TERMINATION 6.01 In the event of a default of either county may cancel or suspend the contract and Nueces County shall be entitled to recovery for all services provided prior to the cancellation date or shall repay any funds advanced for services not yet rendered or other services that are in question as a result of any audit. Nueces County shall be responsible for reimbursing for services associated with questioned costs as a result of deficiencies found during the course of any site visits conducted prior to the termination of the contract. This Agreement may be terminated: A. By either party upon thirty (30) days written notice to the other party of the intention to terminate; or B. Upon expenditure of available funds. ARTICLE V1I SOVEREIGN IMMUNITY 7.01 This Agreement between Nueces County and Brazos County is expressly made subject to Sovereign Immunity, Title 5 of the Texas Civil Practices and Remedies Code, and all applicable federal and state law. Both counties expressly agree that no provision of this Agreement is in any way intended to constitute a waiver or any immunities from suit or from liability that Nueces County and Brazos County has by operation of law. _Nothing in this Agreement is intended to benefit any third -parry beneficiary. ARTICLE Vlll DUTY TO REPORT 8.01 As required by §§261.101 and 261.405 of the Texas Family Code, Service Provider shall report any allegation or incident of abuse, exploitation or neglect of any child (including but not limited to a juvenile that has been placed by Juvenile Probation) within twenty-four (24) hours from the time the allegation is made, to all of the following: A. Local law enforcement agency (such as the Corpus Christi Police Department or Nueces County Sheriffs Office); B. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-512424-6717 (or if unable to complete the form within 24 hours, then by calling toll -free 1-877-786-7263, followed by submitting the report within 24 hours of said call); and C. Brazos County Juvenile Probation Department to facsimile number (979) 823-4211 (ATTN: Chief Probation Officer). BRAZOS COUNTY DETENTION CONTRACT FY22-24 Page 5 of 10 Vol. ego Pg. _�� Z- ARTICLE IX MISCELLANEOUS PROVISIONS 9.01 The contracting county hereby certifies that funds are available for the current fiscal year for payments anticipated under the terms and conditions of this agreement. This Contract and Agreement is a Contract providing for the care of children who have allegedly committed an act of delinquency or an act indicating a need for supervision for such children placed in the facility from the county having juvenile jurisdiction. 9.02 Nueces County, as required for the TJJD State Financial Assistance Contracts, hereby agrees to the following: A. Provide secure detention for juveniles referred for delinquent conduct and have the juvenile available for return to the Court as requested by the contracting agency. To provide educational services for all juveniles placed in detention as available. B. Juveniles will attend class on a daily basis and participate in all programs of the facility. The detention facility staff will provide disciplinary reports prior to detention hearings and will notify the contracting agency if the child is injured or ill and requires medical attention. C. Detention will provide safety for the community as well as aid in reducing recidivism. 9.03 Nueces County shall comply with all applicable federal and state regulations and with Department policies and procedures regarding services delivered under this contract. This provision includes but is not limited to those regulations and policies directly or indirectly addressed by this contract. 9.04 Nueces County shall also provide certification of eligibility to receive state funds as required by the Texas Family Code Section 231.006. 9.05 Nueces County hereby represents and warrants that it has all necessary right, title, license and authority to enter into this contract. 9.06 Nueces County further represents and warrants that it is qualified to do business in the State of Texas. There are no taxes due and owing to the State of Texas, or any political subdivision thereof, it holds all necessary licenses and certifications to operate the type of services being contracted for, it is in compliance with all statutory and regulatory requirements for its operation. 9.07 This contract will be governed and construed according to the laws of the State of Texas. This contract is performable in Nueces County, Texas. 9.08 Nueces County shall conduct regular financial and programmatic monitoring of all service provider subcontractors to ensure performances and compliance with contractual provisions. 9.09 This Contract shall not be construed as creating any debt by or on behalf of the Government of the State of Texas or the United States. BRAZOS COUNTY DETENTION CONTRACT FY22-24 Page 6 of 10 F �0 pg. / 13 9.10 The contracting county is responsible for closely monitoring Nueces County and the exercising of reasonable care to enforce all terms and conditions of this contract. Nueces County agrees that it will permit the county to examine and evaluate its program of services provided under the terms of this contract and to review client's records on a periodic basis. The examination and evaluation of the program will include site visitation, observation of programs in operations, interview and the administration of questionnaires to the staff of the Contractor and the clients when deemed necessary. ARTICLE X EXAMINATION OF PROGRAM AND RECORDS 10.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this Agreement and/or to review its records periodically. This examination and evaluation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 10.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as requested on forms provided by Juvenile Probation. 10.03 For purposes of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to an authorized representative of the State of Texas or Juvenile Probation any and all books, documents or other evidence pertaining to the costs and expenses of this Agreement. 10.04 Service Provider shall retain and make available to Juvenile Probation all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement for a minimum of seven (7) years, or until any pending litigation, claim, audit or review and all questions arising there from have been resolved, and shall make available for Juvenile Probation's inspection, all contractual agreements with Service Provider's subcontractors for services related to this Agreement. 10.05 Service Provider understands that acceptance of funds under this Agreement acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. Service provider will ensure that the foregoing clauses concerning the authority of the State of Texas to audit and the requirement to cooperate is included in any subcontract or arrangement Service Provider enters into in which funds received under this Agreement form all or part of the consideration. ARTICLE XI CONFIDENTIALITY OF RECORDS 11.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. BRAZOS COUNTY DETENTION CONTRACT FY22-24 Page 7 of 10 Vol. pg. /� ARTICLE XII VENUE 12.01 To the extent permitted under the law, the venue for any litigation arising from this Agreement must be in Nueces County, Texas. ARTICLE Xlll EOUAL OPPORTUNITY 13.01 Nueces County agrees that in the performance of this contract, it will not discriminate against any employee or applicant because of race, religion, color, sex, age, or national origin and it will comply with Executive Order 11246, entitled "Equal Employment Opportunity", as amended by Executive Order 11315, and as supplemented in Department of Labor Regulations (Title 41 CFR Part 60N Nueces County assures that no person will, on the grounds of race, creed, color, handicap, national origin, sex, political affiliation or beliefs, be excluded from, be denied the benefit of, or be subject to discrimination under any program or activity funded in whole or part under this contract. Prohibited discrimination shall constitute substantial failure by Nueces County to fulfill its obligations and contracting county may terminate for default as provided by this contract. 13.02 Nueces County shall comply with all applicable requirements of the Americans with Disabilities Act of 1990, Public Law 101-336, 101 Congress, 2" d Session, 104 Stat. 327 (July 26, 1990). ARTICLE XIV PRISON RAPE ELIMINATION ACT 14.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to the Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual assault of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual assault in facilities housing adult and juvenile offenders [PREA§ 115.312(a)]. Under PREA, Service Provider shall make available to the Chief Probation Officer all incident - based aggregated data reports for every allegation of sexual abuse at its facility or facilities, and all such data may be requested by the Department of Justice from the previous calendar year no later than June 301 [PREA § 115.87E and (f)]. Under PREA, the Service Provider shall be subjected to annual contract monitoring by Juvenile Probation to ensure that the Service Provider is complying with the PREA standards [PREA §115,312 (b)]. To comply with this standard, the Service Provider will make available to the Chief Probation Officer all incident -based aggregated sexual abuse data within 24-hours of the allegation. Under PREA, Juvenile Probation will make the aggregated sexual abuse data for each Service Provider available to the public via the Juvenile Probation website [PREA§ 115.389(b)]. BRAZOS COUNTY DETENTION CONTRACT FY22-24 Page 8 of 10 ARTICLE XV AMENDMENT 15.01 Juvenile Probation may amend, modify or alter the terms of this Agreement and specify an effective date thereof. Juvenile Probation will then notify Service Provider in writing, dated subsequent to the date hereof, of such changes and their effective date. Continuation of services after the effective date by Service Provider will signify its acceptance of these changes. If Service Provider declines to accept changes made by Juvenile Probation, Service Provider may terminate this Agreement subject to the conditions herein. ARTICLE XVI WAIVER OF SUBROGATION 16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation. BRAZOS COUNTY DETENTION CONTRACT FY22-24 Page 9 of 10 Vol. 3$v p9, //� EXECUTED IN DUPLICATE COPIES. EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL, on the -.5+ day of -5f4 f er. bey- , 2022. NUECES COUNTY JUVENILE PROBATION DEPARTMENT Honorable Timothy M oy, Chairman Homer FlorM Director Nuesed County JuveVk Board Chief Juvenile Probation Officer County Court at IAW No. S Juvenile Probation Department BRAZOS COUNTY JUVENILE PROBATION DEPARTMENT Chairman, Juvenile Board Chief Juvenile Probation Officer BRAZOS COUNTY DETENTION CONTRACT FY22-24 Page 10 of 10 Pg. lI7 BRAZOS COUNTY COMMISSIONERS COURT ON , 20 , FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. BY: Duane Peters, County Judge 200 S. Texas Avenue, Ste. 332 Bryan, TX 77803 Phone: 979-3614102 Fax: 979-3614503 I07A13 AMENDMENT TO 23-015 SEX OFFENDER TREATMENT PROVIDER THIS AMENDMENT TO 23-015 Sex Offender Treatment Provider ("Amendment") is entered into and effective this 18h day of October, 2022 ("Effective Date") by and between Brazos County ("Customer"), and Agustin Gutierrez, Jr. ("Contractor") each of which may alternatively be referred to herein as a "Parry" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into that certain original contract # 23-015 ("Agreement") for purposes of Agustin Gutierrez, Jr. to provide of the service of sex offender treatment provider; and WHEREAS, the Parties desire to amend the insurance requirements in the contract. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as follows: Amend Professional Liability (Errors and Omissions) Insurance to the limit no less that $1,000,000 per occurrence or claim, $2,000,000 aggregate. If the Licensed Sex Offender Treatment Provider maintains broader coverage and/or higher limits than the minimums shown above, Brazos County requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Provider. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to Brazos County. 2. Amend abuse and molestation insurance as an endorsement to the professional liability policy in a form and with coverage that is satisfactory to covering damages arising out of actual or threatened physical abuse, mental injury, sexual molestation, negligent: hiring, employment, supervision, investigation, reporting to proper authorities, and retention of any person for whom the Provider is responsible including by not limited to Provider and Provider's employees and volunteers. Coverage shall be written on a claim made basis annual aggregate limit shall not be less than $25,000. These limits shall be exclusive to this required coverage. Incidents related to or arising ' out of physical abuse, mental injury, or sexual molestation, whether committed by one or more individuals, and irrespective of the number of incidents or injuries or the time period or area over which the incidents or injuries occur, shall be treated as a separate occurrence for each victim. Coverage shall include the cost of defense and the cost of defense shall be provided outside the coverage limit. 3. Conflict/No Other Modifications. In the event of a conflict between the terms of this Amendment and the terms of the Agreement, this Amendment shall control. All other terms of the Agreement shall remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment and shall be binding on all Parties .Vol. Pg, hereto. 'VTiR� V" Sign lure �I,�A�1J Nat e - OL't Title lI/I laa Date d Vol. � � � pg. Agustin. Gutierrez, Jr. jvppe. Title to-( �a Date a Agustin Gutierrez, Jr. Sex ORcnder Treatment Services Agreement October 1, 2022 — September 30.2023 CONTRACT AND AGREEMENT FOR SEX OFFENDER TREATMENT SERVICES FOR TUVENILE OFFENDERS Agustin Gutierrez, Jr. -Sex Offender Treatment Services October 1, 2022 - September 30, 2023 This Agreement is entered into by and between Brazos County, acting by and through its duly authorized representative (hereinafter, "Juvenile Probation") and Mr. Agustin Gutierrez, Jr. (Licensed Sex Offender Treatment Provider). PURPOSE 1.00 The purpose of this Service Agreement is to provide Juvenile Probation with sex offender evaluations and treatment for children on deferred prosecution or adjudicated to have committed delinquent conduct or conduct indicating a need for supervision. TERM 2.00 The term of this Agreement is for 12 months commencing October 1, 2022 - September 30, 2023, with the option to renew this contract in one (1) year increments for three (3) years. SERVICES 3.01 Mr. Gutierrez will perform the following services of the below along with what was requested in Exhibit A (RFP 23-015 Sex Offender Treatment Provider): A. Provide and document professional sex offender counseling and treatment. B. Initiate and document meetings and attempted. meetings among Juvenile Probation staff and contracted children for the purpose off justifying continued treatment. Justification shall be done at a minimum of every thirty (30) days. A copy of the treatment justification shall be submitted to Juvenile Probation within ten (1.0) working days. C. Document and maintain records of all goods and services provided to contracted children. These records shall contain, but are not limited to: hours of services provided, number of children served, total hours of counseling or treatment provided. These records shall be madeavailable to Juvenile Probation for periodic inspection and upon request by the court. 3.02 Mr. Gutierrez shall report on a monthly basis to Juvenile Probation regarding the status of each youth referred. These reports will be reviewed by juvenile Probation in order to ensure youths' compliance with court ordered treatment. COMPENSATION 4.01 For and in consideration of the above -mentioned services, Juvenile Probation agrees to pay the Agustin. Gutierrez the sum of $1,800.00 per psychosexual evaluation and the sum of $130.00 for each counseling session with each youth and or family member(s). While the Vol. pg. /ZZ l Agustin Gtttlerre7, Jr. Sex Offender Treatment Sen1ces Agreement October 1, 2022 — September 30, 2023 majority of counseling sessions will be face to face, some counseling sessions may be held virtually. 4.02 Reimbursement for mileage shall be at the county approved rate. 4.03 Reimbursement for driving time shall beat a rate of 570.00 per hour. 4.04 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said invoice shall be submitted with ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. 4.05 When needed, Juvenile Probation shall arrange for polygraphs with the designated vendor in the Bryan, Texas area. 4.06 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. if a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation. before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. 4.07 Mr. Gutierrez will keep a record of all services provided to Juvenile Probation under this agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by juvenile Probation. Mr. Gu tierrez will maintain the records (as referenced above) for seven (7) years after the termination of this Agreement. CONrIDENTTALIT'Y OF RECORDS 5.00 Mr. Gutierrez.shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not ire -disclose the information except as required to perform the services to be provided pursuant to this Contract, or as may be required by law. DISCLOSURE OF INFORMATION 6.01 Mr. Gutierrez warrants that, prior to entering this Contract, he has verified and disclosed the following information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation: A. Any and all corrective action required by any of Mr. Gutierrez's licensing authorities; B. Any and all litigation filed against Mr. Gutierrez, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children; a Vol. vgo pg. /ZZ- Agustin Gutierrez, Jr. Sex Offender Treatment Services Agreement October 1, 2022 — September 30.2023 C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of Mr. Gutierrez that has direct contact with juveniles; D. Any finding of "Reason to Believe' by a state regulatory agency in a child abuse, neglect and/or exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of Mr. Gutierrez that has direct contact with juveniles was the alleged or designated perpetrator; 6.02 Mr. Gutierrez agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to juvenile Probation any and all of the foregoing information as to any individual, whether.a prospective or existing employee, intern, volunteer, subcontractor, agent and/or consultant of Mr. Gutierrez, prior to placing that individual in a position. that involves direct unsupervised contact with juveniles in a juvenile justice facility or community setting. EQUAL OPPORTUN TITY 7.00 Mr. Gutierrez agrees to respect and protect the civil and legal rights of all children and their parents. Ike will not unlawfully discriminate against any employee, prospective employee, child, childcare provider, or parent on the basis of age, race, sex religion, disability or national origin. Mr. Gutierrez shall abide by all applicable federal, state and local laws and regulations. ASSIGNIy1ENT & SUBCONTRACT 8.00 Mr. Gutierrez may not assign or subcontract any of his rights, duties and /or obligations arising out of this Agreement without the written consent of juvenile Probation. OFFICIALS NOT TO BENEFIT 9.00 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. TERMINATION 10.01 This Agreement may be terminated: A. By either party upon thirty (30) days written notice to the other party of the intention to terminate; or B. Upon expenditure of available funds. 10.02 If at any tune during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this. Agreement, including but not limited to the obligation to pay, upon giving notice. to Mr. Gutierrez. E. pg. Agustin Gutierrez, Jr. Sex Offender Treatment Services Agrc:nunt October 1. 2022— September 30, 2023 WAIVER OF SUBROGATION 11.00 Mr. Gutierrez expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation. Mr. Gutierrez also waives any rights it may have to indemnification from Juvenile Probation. REPRESENTATIONS & WARRANTIES 12.01 Mr. Gutierrez hereby represents and warrants the following: A. That he has all necessary right, title, license, and authority to enter into this Agreement, B. That Ire is qualified to do business in the State of Texas; that he holds all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements -for the operations of his business and that there are no taxes due and owing to tine State of Texas, the County of Brazos or any political subdivision thereof; 12.02 Mr. Gutierrez shall maintain, during the term of this contract, a $1,000,000.00 malpractice insurance policy. Mr. Gutierrez shall provide a certificate of insurance for the policy and shall provide for a fifteen (15) day advance notice to Brazos County of the cancellation of such policy. INSURANCE REQUIREMENTS 13.01. The Licensed Sex Offender Treatment Provider (Provider) shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any services can be rendered. The Provider shall furnish and keep in full force the following insurance during the term of this Contract: Professional Liability (Errors and Omissions) hnsurance appropriate to the services being provided, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 aggregate. If the Licensed Sex Offender Treatment Provider maintains broader coverage and/or higher limits than the minimums shown above, Brazos County.requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Provider. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to Brazos County. Abuse and molestation insurance as an endorsement to the professional liability policy in a form and with coverage that are satisfactory to covering damages arising out of actual or threatened physical abuse, mental injury, sexual molestation, negligent: hiring, employment, supervision, investigation, reporting to proper authorities, and retention of any person for whom the Provider is responsible including but not limited to Provider and Provider's employees and volunteers. Policy endorsement's definition of an insured shall include the Provider, and the Provider's employees and volunteers. Coverage shall be written on an occurrence basis in an amount of not less than $1,000,000 per occurrence. Any annual aggregate limit shall not be less than $1,000,000. These limits shall be exclusive to this required coverage. Incidents related to or arising out of physical abuse, mental injury, or sexual molestation, whether committed by one or more individuals, and irrespective of the number of incidents or injuries or the time period or area over which the incidents or injuries occur, shall be 4 ��9. Pg. /-- Agustin Gutierrez, Jr. Sex Wender Trentrimit. Semites Agreement October 1, 2022 — September 30, 2023 treated as a separate occurrence for each victim. Coverage shall include the cost of defense and the cost of defense shall be provided outside the coverage limit. Automotive Liability with $300,000 CSL for Bodily Injury and $100,000 Property Damage Liability with Brazos County named as an additional insured. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Licensed Sex Offender Treatment Provider receives notification of award. The Provider agrees to release and hold harmless Brazos Counly froui any and all claims and liability due to the acts of the Provider's employees and the operation of his equipment. The Provider also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Provider's employees' activities. Further, the Provider agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Provider against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Provider or Brazos County. TEXAS LAW TO APPLY 14.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazos County, Texas. 14.02 Mr..'Gutierrez verifies that it does not boycott Israel and will not boycott Israel during the term of this contract. VENUE 15.00 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas. LEGAL CONSTRUCTION 16.00 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision drereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein. PRIOR. AGREEMENTS SUPERSEDED 17.00 This Agreement constitutes t3ie sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by Juvenile Probation for the children ordered sex offender treatment services ordered by the judge of Brazos County having juvenile jurisdiction. Voi. no Pg ���� Agustin Gutierrez, Jr. Sex OlTender Treatment Services Agreement October 1.2022 — September 3 0. 2023 PRISON RAPE ELIMINATION ACT 18.00 If applicable, Mr. Gutierrez shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual assault of incarcerated persons, including juveniles, and. addresses the detection, elimination, prevention, and reporting of sexual assault in facilities housing adult and juvenile offenders. [PREA §115.312(a)]. Brazos County Probation Department Gu Linda Ricketson Chief Juvenile Probation Officer Brazos County Commissioners Court Licensed Sex Offender Treatment Provider A stin Gutierrez, Jr. -LSOTP ON SEPTE1' 6 Cam- 0-1 1 , 20 ��� , FULLY EXECUTED, EACH OF WHICH SHALL HAVE THE FULL FORCE AND .EFFECT OF AN ORIGINAL. By: Duane Peters, County Judge Juvenile Board Chair 200 S. Texas Ave., Ste. 332 -Bryan, TX 77803 Phone: 979-361-4102 Fax: 97/9-361-4503 6 Vol. k 0 Pg. ��� X%X_J Sex Off SEALED PROPOSALS TO BE SUBMITTED BEFORE: Tuesday, August 23, 2022 2:00pm CST TO THE: . BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the RFP. Any such contact will be grounds for rejection of the vendor's proposal. In compliance with this solicitation, the undersigned proposer having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following RFP for furnishing the material and/or services listed on the attached bid form and agrees to, deliver said items at the locations and for the prices set forth on the bid form. Company Name: 3,Hrr , By (Print): fT�S_ �d 6 g u YOe rc z `fir • Title: �il%yJC�i I'' ' Physical Address: �/ �GfS ��'`ft 'AI �o / Con roe Te k' ' 3 v j Mailing Address: (�eS�Gj',S Ia Oi% / i D C 7e_, Af,?_3 7 7 -? 01 Telephone: R.�6 ' 7 0 _,P11 Fax: f a�o - -? O - lo? %a E-Mail: Gt Aopc r- conso hwo Sex Offender Treatment Provider Request for Proposals # 23-015 BRAZOS COUNTY PURCHASING OFFICE Brazos County Administration Building 200 South Texas Ave., Ste. 352 RFP No.23-415 Bryan, Texas 77803 Page 2 of 21 pages Telephone (979) 361-4292 Proposals will be received, publicly opened, and acknowledged at 2:00 P.M., Tuesday, August 23, 2022 in the Brazos County Purchasing Department, Suite 352, Brazos County Administration Building, 200 South Texas Ave., Bryan, Texas. Release of RFP l Advertisement Dates Deadline for Questions Proposal Submission Deadline Review/Contract Evaluations/Negotiations Anticipated Award Friday, July 29, 2022 Friday, July 29, 2022 Friday, August 5, 2022 Tuesday, August 16, 2022 at 5:00 PM CST Tuesday, August 23, 2022 at 2:00 PM CST _ August September A: INTRODUCTION Brazos County is seeking proposals to provide the Brazos County Juvenile Services with Sex Offender Evaluations and treatment for children on deferred prosecution or adjudicated to have committed delinquent conduct or conduct indicating a need for supervision. B. PROCUREMENT DELIVERY Brazos County will follow the Texas Local Government Code, Chapter 262.030 for this RFP process. The proposals will be opened on the date and time mentioned above and only the names of the proposers will be read * aloud. The proposals will be distributed to the evaluation committee and this committee will evaluate each proposal according to the criteria set forth in this RFP: The committee will determine how many of the top evaluated firms will be negotiated with depending on the scores and other factors at the discretion of Brazos County. All firms will be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals and no pricing will be shared with any of the firms at any time until after an award is made and contract is approved by Commissioners' Court. A best and final offer may be requested including any revisions and allowing for a revision of the completion timeframe for inclusion into the final contract. C. SUMMARY OF WORK 1. The treatment provider must be able to travel to Brazos County Juvenile Services for treatment of youth. If the treatment provider provides their services from their office in Brazos County, the juvenile can report to the treatment provider. Virtual sessions for treatment should be held as a last resort. 2. The treatment provider must provide documentation of meetings for the purpose of justifying continued treatment within thirty (30) days. 2 1 Page Vol. pg. /�c� 3. The treatment provider shall maintain records of all goods and service provided to the children. This shall contain hours of services provided, number of children served, total hours of counseling or treatment provided. Records shall be made available to Juvenile Services for periodic inspection. r 4. - Treatment provider will submit an invoice for payment of services on a monthly basis and shall submitted within ten (10) working days following the end of the invoiced r month. The invoice should include the information that Juvenile Services deems necessary. 5. Strict confidentiality shall be maintained by the treatment provider and providei shall not redisclose information relating to children involved with Juvenile Services except as required by law. 6. Treatment provider may not assign or subcontract any of their counseling or treatment to another service provider. 7. Treatment provider shall arrange for polygraphs when needed as part of treatment with approval from Juvenile Services. 8. Treatment provider would provide treatment for approximately 15-20 juveniles per year. D. CONDITIONS OF RFP The following instructions apply to all proposals and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Department, unless otherwise specified elsewhere in this Proposal. All Contractors are required to be informed of these Terms and Conditions and will be held responsible -for having done so: 1. Definitions: In order to simplify the language throughout this proposal, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b. CONIlVIISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority, to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. c. CONTRACT - An agreement between the County and a Vendor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity -specified. d. CONTRACTOR - The successful Contractor(s) of this proposal request. e. COUNTY - The government of Brazos County, Texas and its authorized representatives. f. SUB -CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this proposal request. g. SUPPLIER - Same as Contractor 2. Upon acceptance and approval by the Commissioners' Court, this proposal will be made part of the contract between Brazos County and the successful Contractor for the period designated. 3 1 Page Vol. -- =3ac) Pg. 3. Proposals must be received by the Purchasing Department prior to the time and date specified. 4. The County reserves the right to accept or reject in part or in whole, any proposals submitted, and to waive any technicalities for the best interest of the County. 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential Contractor. Only written specifications and written price quotations will be considered. 6. Brazos County reserves the right to reject any proposals that do not fully respond to -each specified item. 7. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner to continue the contract with its present provisions and prices. This contract is nontransferable and non -assignable by either party. 8. The County may cancel this contract at any time for any reason, provided a thirty -day written notice is given. 9. *The proposal award shall be -based on, but not necessarily limited to, the following factors: a. Cost per Hour 40% Quoted cost per hour that is listed in the below section. b. Certifications 15% Proposer's Certifications that is provided in the proposal. c. Past performance 10% Proposer's specific experience. Consideration will be given from examples provided in proposal along with reference checks. d. Overall Experience of Treatment Provider 20% Proposer's direct management personnel experience. Points are awarded based on the qualifications of proposer's Staff. e. Resource Availability 15% Listing of personnel and company's availability. Provide other resources available. 10. Although the cost is an essential part of the proposal, Brazos County is not obligated to award a contract on the sole basis of cost. r 11. Acceptance of work provided shall be made by the County at the sole discretion of the Commissioner's Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 12. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 3SO Pg. 4 1 Page 13. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 14. No proposal may be withdrawn after opening time without acceptable reason and with .the approval of Purchasing Agent. 15. Proposals will not be considered if submitted by telephone, fax, or any other means of rapid dispatch, nor will a proposal be considered if submitted to any other person or department other than specifically instructed. 16. All proposals shall be submitted in accordance with the instructions contained herein. Brazos County will not be liable for any information received through other websites or sources of information. It is the sole responsibility of the vendor to verify the accuracy of information received from sources other than Brazos County. It is recommended that the respondent check the Brazos Valley e-Marketplace (hops://brazosbid.ionwave.net) for addenda prior to submitting their proposal. 17. There is no expressed -or implied obligation for Brazos County to reimburse responding service providers for any expenses incurred in preparing proposals in response to this request. 18. Proposals must show full company name, mailing address and telephone number and be manually signed by an authorized sales or quotation -representative of'the Contractor. Company name and authorized signature shall appear in each space provided. The Contractor must include Employer Identification Number or Social Security Number and signature for the proposal to be valid 19. Proposals must specify the number of consecutive calendar days required to reach substantial completion of ' the project under normal conditions. Failure to specify completion time or failure to comply with completion time will be considered reason enough to cancel the contract. 20. Proposals must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern. In the event of a discrepancy between the numbers given for the price and the word form of the price, the word form shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 21. It is our policy not to furnish proposal results over the phone. Proposal results and tabulation sheets will be posted on Brazos County website after it is awarded by Commissioners Court. 22. This Proposal will be made part of any resulting contract the County may enter into. The terms and conditions of the County contained in this RFP or the plans for this RFP shall supersede those of the vendor in the event of a conflict. .... ........... ................. __.. Vol.. 5 j Page Pg. ��'� 23. If any provision of this contract shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court of competent jurisdiction finds that any provision of this contract is invalid or unenforceable, but that by limiting such provision it may become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 24. No oral statements of any person shall modify or otherwise change or affect the terms, conditions or specifications. All change orders to this agreement shall be made in writing and shall not be effective unless signed by an authorized representative of Brazos County. E. SPECIAL PROVISIONS 1. Proposers with questions regarding the proposal should submit them in writing via the Brazos Valley e-Marketplace at https://brazosbid.ionwave.net. 2. Fill out the proposal completely, identify the proposal name and number on the outside and return it to the Brazos County Purchasing_ Department, Administration Building 200 South Texas Ave.. Suite 352, Bryan, Texas 77803 prior to the submission deadline. The proposal is invalid if it is not deposited at the designated location prior to the time and date advertised, or prior extension issued by the County. 3. All proposals shall be prepared on the bid forms located on the Brazos Valley e- Marketplace County web site https://brazosbid.ionwave.net. The proposer must put the proposal number and name on the front of the envelope before mailing it to the Purchasing Department. 4. During the evaluation process, Brazos County reserves the right, in the best interest of the County, to request additional information or clarification from Contractors. 5. The contract shall be awarded to the responsible Contractor whose proposal is determined to be the best evaluated offer. 6. Your response to this proposal should be clear and concise addressing all requirements listed above and any other factors not specifically mentioned which would be advantageous to Brazos County. 7. Performance Standards: a., All services contracted herein shall be done in a courteous and orderly manner. All Contractor personnel shall be appropriately dressed at all times while on the property. b. The personnel performing the services contracted herein shall be under the sole responsibility and the employ of the Contractor. c. All materials and equipment brought to the site are the full responsibility and liability of the Contractor until removed from the site as required. d. Unless otherwise specifically noted, the Contractor shall provide and pay for all labor, materials, equipment, tools, transportation, and other facilities and services necessary for the proper execution and completion of the work herein contracted to be done. e. The Contractor shall give all notices and comply with all laws, ordinances, rules, regulations, .and order of any public authority in connection with the performance of the work herein to be done. 6 1 Page voi. pg. /3J_ f. The Contractor shall be responsible for. initiating, maintaining, and supervising appropriate safety precautions and programs in connection with the work herein contracted to be done. The Contractor shall take all reasonable precautions for safety of, and shall provide all reasonable protection to prevent damage, injury or loss. to: (1) all employees on the project and other persons who may be affected thereby, (2) the project and all materials and equipment to be incorporated therein, and (3) other property at the site or adjacent thereto. - g. Contractor will be responsible for immediate notification of all damage to the property by the Contractor or its representative(s). F. TRADE SECRETS, CONFIDENTI.A.L INFORMATION AND THE TEXAS PUBLIC INFORMATION ACT 1. Brazos County, Texas is subject to the Texas Publication Information Act, Chapter 552, Texas Government Code. Proposals submitted to Brazos County, Texas in response to this RFP are subject to release by the County as public information. If the Proposer believes that the Proposal response, or part of it are confidential, as proprietary information, (s)he must specify that either all or part is excepted and provide specific and detailed justification for its claim of confidentiality. Vague and general claims to confidentiality are not acceptable. All Proposals or parts of the Proposals which are not marked as confidential will be considered public information after a contract has been awarded. The successful Proposal may be considered public information even though parts are marked confidential. 2. Brazos County, Texas assumes no responsibility for asserting legal arguments on behalf of Proposers. Proposers are advised to consult with their legal counsel concerning disclosure issues resulting from this proposal process and to take precautions to safeguard trade secrets and other proprietary information. 3. ' Marking your entire Proposal CONFIDENTIAL/PROPRIETARY is not in conformance with the Texas Public Information Act. 4. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. G. CONFLICT OF INTEREST 1. The Proposer shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official, or agent of Brazos County. 2. By signing and executing this Proposal, the Proposer certifies and represents to the County the Proposer has not offered,. conferred or agreed to confer any pecuniary benefit or other thing of value for the receipt of special treatment, advantage, information, recipient's decision, opinion, recommendation, vote or any other exercise of discretion concerning this Proposal. 3. With the exception of interviews and other contacts initiated by Brazos County relevant to the selection process, Proposers, their employees or representatives, are prohibited `-_ 7 Page Vol. ��� Pg. 13®3 from contacting any official or employee of Brazos County except the Purchasing Agent, in.regard to this RFP from the issuing date of the RFP until the date the Brazos County Commissioner's Court meets- to consider award of the Proposal. Any such contact will be grounds for rejection of the vendor's proposal. H. ADDENDA AND MODIFICATIONS 1. Any changes, additions or clarifications to the RFP will be made by numbered addenda and must be acknowledged in the Proposal. 2. Any firm in doubt as to the meaning of any part of these requirements may request an interpretation thereof from the Purchasing Agent. At the request of the Proposer, or in the event the Purchasing' Agent ' deems the interpretation to be substantive, the interpretation will be made by, written addendum issued by the Purchasing Department. Such addendum will be posted on the Brazos Valley e-Marketplace and will become a part of the Proposal package, having the same binding effect as provisions of the original Proposal. No verbal explanation or interpretations will be binding. In order to have a request of interpretation considered, the request must be submitted in writing and must be received by the Purchasing Department no later than the question deadline. 3. All addenda, amendments, and interpretations of this solicitation shall be in writing. Brazos County shall not be legally bound by any amendment or interpretation that is not in writing. Only information supplied by the County in writing or in this RFP should be used in preparing Proposal responses. 4. The County does not assume responsibility for receipt of any addendum sent to Proposers. 5. All addenda must be acknowledged on thisTorm. 6. The Commissioner's Court delegated the right and responsibility for issuing any and all addenda to the Purchasing Agent. 1 I. EXAMINATION OF DOCUMENTS AND REQUIREMENTS 1. Each Proposer shall carefully examine all RFP documents and be thoroughly familiar with all requirements prior to submitting a Proposal. . 2. Before submitting a Proposal; each Proposer shall be responsible for making all investigations and examinations that are necessary to ascertain conditions and requirements affecting the requirements- of the RFP. Failure to make such investigations and examinations shall not relieve the Proposer of the obligation to comply, in every detail, with all provisions and requirements of the RFP. J. TAXES Brazos County is tax exempt. Tax exemption certificates will be executed by the County upon request. _ ..__..._....._.._.___..__._..._.._.._.._.._...._.... _...__.....__..... _ - ..., _._.__._....._.. _._...... _..—-............. -----------_--._.— 8 1 Page Vol. pg. K. INSURANCE The Contractor shall procure and maintain at its sole cost and expense for the duration of this Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, volunteers, employees or subcontractors. The Contractor's insurance coverage shall be primary insurance with respect to the County, its officials, employees and volunteers. Any insurance or self-insurance maintained by the - County,- its officials, employees or volunteers shall be considered in excess of the Contractor's insurance and shall not contribute to it. Further,. the Contractor shall include all subcontractors as additional insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein. All Certificate's of Insurance and endorsements shall be furnished to the County's Representative and approved by the County before work commences. Standard Insurance Policies Required: 1. Commercial General Liability Policy 2. Automobile Liability Policy 3. Worker's Compensation Policy 4. Professional Liability 5. Certificates of Insurance General Requirements applicable to all policies: a. Only insurance carriers licensed and admitted to do business in the State of Texas will be accepted. b. Deductibles shall be listed on the Certificate of Insurance and are acceptable only on a per occurrence basis for property damage only. c. "Claims Made" policies will not be accepted. d. Each insurance policy shall be endorsed to -state that coverage shall not be suspended, voided, canceled, reduced .in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to Brazos County. e. All insurance policies shall be furnished to Brazos County upon request. 1. COMMERCIAL GENERAL LIABILITY a. General Liability insurance shall be written by carrier with an ANIII or better rating in accordance with the current Best Key Rating guide. b.Minimum Combined Single Limit of $1,000,000.00 per occurrence for bodily injury and property damage. c. No coverage shall be deleted from the standard policy without notification of individual exclusions being attached for review and acceptance. d.Excess Liability Umbrella Policy in the amount of not less than $2,000,000.00 will be provided at the Contractors expense. e. Brazos County shall be named as additional insured on Contractors insurance. "Texas Waiver of Our Right to Recover From Others Endorsement" shall -be included in this policy. (Waiver of Subrogation) -.... --- ...__._..__._.._..-...._.. _...... ... ........ -_.___..._ .__.. _........ _.._._ /_..._......._... P9• Vol. 380 91Page 2. AUTOMOBILE LIABILITY a. General Liability Insurance shall be written by a carrier with an ANHI or better rating in accordance with the current Best Key Rating Guide. b. Minimum Combined Single Limit of $600,000.00 per occurrence. for bodily injury and property damage. 3. WORKER'S COMPENSATION INSURANCE Pursuant to the requirements set forth in Title 28, Section 110.110 of the Texas compensation insurance policy; either directly through their employer's policy (the Contractor's or subcontractor's policy) or through an executed coverage agreement on an approved- TWCC form. Accordingly, if a subcontractor does not have his or her own policy and a coverage agreement is used, Contractors and subcontractors must use that portion of the form whereby the hiring contractor agrees to provide coverage to the employees of the subcontractor. The portion of the form that would otherwise allow them not to provide coverage for the employees of an independent contractor may not be used. The worker's compensation insurance shall include the following terms: a. Employer's Liability limits of $500,000.00 for each accident is required. b. "Texas Waiver of, Our Right to Recover From Others Endorsement" shall be included in this policy. (Waiver of Subrogation) Pursuant to the explicit terms of Title 28, Section 110.110 (c) (7) of the Texas Administrative Code, the bid specifications, this Agreement, and all subcontracts on this Project .must include the following terms and conditions in the following language, without any additional words or changes, except those required to accommodate the specific document in which they are contained or to impose stricter standards of documentation: a. Definitions: i. Certificate of coverage ("certificate") - A copy of a certificate of insurance, a certificate of authority to self -insure issued by the Texas Worker's Compensation Commission, or a coverage agreement )TWCC-81), TWCC-83, or TWCC-84), showing statutory worker's compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. ii. Duration of the project - includes the time from the beginning of the work on the project until the Contractor's/person's work on the project has been completed and accepted by the governmental entity. iii. Persons providing services on the project ("subcontractors" in section 406.096 {of the Texas Labor Code}- includes all persons or entities performing all or part of the services the Contractor has undertaken to perform on the project, regardless of whether that person has employees. This includes, without limitation, independent Contractors, subcontractors, leasing companies, motor carriers., owner -operators, employees of any such entity or employees of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related- to a project. "Services" does not include activities unrelated to the project, such as ....... . _... _...._..- __.... 10 1 Page Vol. 8o pg. food/beverage vendors, office supply deliveries, and delivery of portable toilets. b. The Contractor shall provide coverage, based on the proper reporting of classification codes and payroll amounts and filing of any coverage agreements, that meets the statutory requirements of Texas Labor Code, Section 401.011 (44) for all employees of the Contractor providing •services on the project, for the duration of the project. c. The Contractor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. d. It the coverage period shown on the Contractor's current certificate of coverage ends during the duration of the prof ect, the Contractor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. e. The Contractor shall obtain from each person providing services on a project, and provide to the governmental entity: i. a certificate of coverage, prior to that person beginning work on the.project, so the governmental entity will have on file providing services on the project, and certificates of coverage showing coverage for all person; and ii. no later than seven calendar days after receipt by the Contractor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. f. The Contractor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. g. The Contractor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 calendar days after the Contractor knew or should have known, or any change that materially affects the provision of coverage of any person providing services on the project. h. The Contractor shall post on. each project site a notice, in the text, form and manner prescribed by the Texas Workers' Compensation commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verify coverage and reportlack of coverage. i. The Contractor shall contractually require each person with whom it contracts to provide services on a project, to: i. provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any' coverage agreement, that meets- the statutory requirements. of Texas Labor Code, Section 401.01.1 (44) for all of its employees providing services on the project, for the duration of the project; ii. provide to the Contractor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is, being provided for all employees of the person providing services on the project, for the duration of the project; iii. provide the Contractor, prior to the end of the. coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. iv. obtain from each other person with whom it contracts, and provide to the Contractor: 11 Page Vol. 3 k6 Pg. 1,37 (a) a certificate of coverage, prior to the other person beginning work on the project; and (b) a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; v. retain.all required certificates of coverage on file for the duration of the project and for one year thereafter; vi. notify the governmental entity in writing by certified mail or personal delivery, within 10 calendar days after the person know or should have known, of any change that materially affects the provision of coverage of any person providing services on.the project; and vii. contractually require each person with whom it contracts, to perform as required by paragraphs (a)-(g), with the certificates of coverage to be provided to the person for whom they are providing services. By signing this contract, or providing, or causing to be provided a certificate of coverage, the Contractor who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier, or, in the case of a self -insured, with the commission's Division of Self -Insurance regulation. Providing false or misleading information may subject the Contractor to administrative- penalties, criminal penalties, civil penalties, or other civil actions. 4. PROFESSIONAL LIABILITY COVERAGE The Contractor shall maintain professional errors and omissions liability insurance for protection against claims alleging negligent acts, errors, or omissions which may arise from the Contractor's operations under this Agreement, whether such operations by the Contractor or by their employees or subconsultants. The amount of this insurance shall not be less than $1,000,000.00 on a claims -made annual aggregate basis, or a combined single -limit -pre -occurrence basis. When coverage is provided on a "claims made basis", the Contractor will continue to renew the insurance for a period of three (3) years after this Agreement expires or is terminated. Such insurance will have the same coverage and limits as the policy that was in effect during the term of 'this Agreement, an will cover the Contractor for all claims made by the County arising out of any errors or omissions of the Contractor, or its officers, employees, or agents during the time of this Agreement was in effect. Abuse and . molestation insurance as an endorsement to the professional liability policy with coverage for damages arising out of actual or threatened physical abuse, mental injury, sexual molestation, negligent: hiring, employment, supervision, investigation, reporting to proper authorities, and retention of any person for whom the Contractor is responsible including but not limited to Contractor and Contractor's employees and volunteers. Policy endorsement's definition of an insured shall include the Contractor, and the Contractor's employees and volunteers. Coverage shall be written on an occurrence basis in an amount of not less than $1,000,000.00 per occurrence. Any annual aggregate limit shall not be less than $1,000,000.00. -- 121 Page Pg. These limits shall be exclusive to this required coverage. Incidents relating to or, arising out of physical abuse, mental injury, or sexual molestation, whether committed by one (1) or more individuals, and irrespective of the number of incidents or injuries or the time period or area over which the incidents or injuries occur, shall be treated as a separate occurrence for each victim. Coverage shall include the cost of defense and the cost of defense shall be provided outside the coverage limit. 5. CERTIFICATES OF INSURANCE Certificates shall be prepared and executed by the insurance company or its authorized agent, and shall contain the following provisions and warranties: a. The company is licensed and admitted to do business in the State of Texas. b. The insurance policies provided by the insurance company are underwritten'on forms that have been provided by the Texas State.Board of Insurance or ISO. c. All endorsements and insurance coverage according to requirements and instructions contained herein. d. The form of the notice of cancellation, termination, or change in coverage provisions to Brazos County. e. Original endorsements affecting ,coverage required by the section shall . be furnished with the certificates of insurance. L. INDEMNITY To the fullest extent permitted by law, the Contractor agrees to and shall indemnify, hold harmless, and defend the County, its officers, agents, and employees from and;against any and all claims, losses, damages, causes of•action, suits, and liability of every kind, including all expenses of litigation, court costs, and attorney's fees for injury to or death of any person, for damage to any property, or for any breach of contract, arising out of or in connection with the work done by the Contractor under this Contract, provided that any such claim, loss, damage, cause of action, suit or liability is caused in whole or in part by an act or omission of the. Contractor; any subcontractor, or any person, organization directly or indirectly employed by any of them to perform or furnish work on the Project. This indemnity shall apply regardless of whether such injuries, death, damages, or breach are caused in part by the negligence or omission of the County, any. other party indemnified hereunder, the Contractor, or a third party. The indemnification shall include but not be limited to the following specific instances: a. In the event the County is damaged due to the act, omission, mistake, fault or default of the Contractor, then the Contractor shall indemnify and hold harmless and defend the County for such damage. b. The Contractor shall indemnify and hold harmless and defend the County from any claims for payment for goods or services brought by any material suppliers, mechanics, laborers, -or other subcontractors. c. The Contractor shall also be responsible for subcontractors hired. d. The Contractor shall indemnify, hold harmless, and defend the County from any liability caused by the Contractor's failure to comply with applicable federal, state, or local regulations, that touch upon or concern the maintenance of a safe and protected working environment and the safe use and operation of machinery and equipment in that working environment, no matter where fault or responsibility lies. 13 Page :VA. 3 9D pg. 13L The indemnification obligations of the Contractor under this section shall not extend to include the liability of any architect, their consultants, and agents or employees of any of them arising out of (1) the preparation or approval of maps, drawings, opinions, reports, surveys, change orders, designs or specifications, or (2) the giving of or the failure to give directions or instructions by the architect, their consultants, and agents and employees of any of them, provided such giving or failure to give is the primary cause of the injury or damage. M. RELEASE The Contractor assumes full responsibility for the work to be performed hereunder, and hereby releases, relinquishes, and discharges the County, its officers, agents, and employees from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to or death of any person (whether employees of either party or other third parties) and any loss of or damage to any property (whether property of either of the parties hereto, their employees, or of third parties) that is caused by or alleged to be caused by, arising out of, or in connection with the Contractor's work to be performed hereunder. This release shall apply regardless of whether said claims, demands, and causes of action are covered in whole or in part by insurance, and in the event of injury, death, property damage, or loss suffered by the Contractor, any subcontractor, or any person or organization directly or indirectly employed by any of them to perform or furnish work on the project, this release shall apply regardless of whether. such injury, death, loss, or damage Was caused in whole or in part by the negligence of the County. N. PROPOSAL SUBMITTAL 1. The Proposer shall submit the proposal on the forms enclosed on the Brazos County web site. All blank spaces in forms shall be correctly filled in by typewriter or manually in ink and the bidder shall, state the prices. 2. If a proposal is submitted by an individual, his name must be signed by him or his duly authorized agent. If the proposal is submitted by a firm, association, or partnership, the nameand address of each member must be given, and the proposal must be signed by an official or duly authorized agent. 3. The Proposer must submit an original and five:' S: `= co` `es. of the proposal to Brazos P�.. ): �. �P P P County. 4. By signing the certification below, the vendor verifies that all plans and specifications have been reviewed and are considered in the pricing attached. 5. Must be a Licensed Sex Offender Treatment Provider (LSOTP) and provide copies of all licensures/certificates. O. PRICING Provide pricing, per hour, below. Please factor in all extra fees, for example travel, or any other expenses needed. $ / hour E 390 141 Page Forensic Counseling Services Counseling consultations in the practice of law 812 West Dallas, Suite 150 Conroe, Texas 77301 Agustin Gutierrez, Jr., MA, LPC-S, LSOTP, PC Voice: (936) 788-1211 Licensed Professional Counselor Fax: (936) 788-1216 August 26, 2022 Proposal for: RPF NO.23-015 Psychosexual risk evaluations --- $1,800.00 One -hour counseling session with each youth or family member(s) - $130.00 Driving time reimbursement --- $70.00 per hour Mileage reimbursement shall be at the county approved rate P. REFERENCES Respondents shall provide a list of at least five (5) references, where work comparable -in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. References received on previous solicitations for similar size and scope in the previous six (6) months may be considered in lieu of obtaining a new reference check. A negative reference may be grounds for disqualification of bid. Respondents are not allowed to use Brazos County as a reference. Company/Entity: S-h- 1% A (z S p'j 4-- agS O C / �4e-s Contact:.S4e ve 5 0n Phone: q 3 (D ` 4-r i S" �L' (j Email: s4e ac C' s�e de, , oiofs 6 fj /Q w . C D m w y RE Company/Entity: 4 b r 0 r a A 1e 1l ,/-/ ) C h Ct °tom l J l Contact: Phone: �.3 6 - ,�� S `" a C Email: Company/Entity: \)e r Q, m kf j. v i S h 8 contact: --3 e f e rn u S. fU 1 C,1 % n Phone: ( - q 5 4 ) t Email: x c . •,.. ,? w:,r,.i ,..�_ 's<, r -,.a 4 � : � S x � i p. � � P X r'3, � .�„ Y � �.� s it x T Company/Entity: lY Ir % a n G Gt r(I S Contact: r r Phone: V - Email: Ina Yt e' b S `i Gl n CC � u r h S, co rn V(A._ 5RD 15 Page - o pg. 5s' s.... L Company/Entity:NA-+i t G e f p &�j c Contact: G)I(— r9� e—h df o h Phone: Email: 0 16 Page V o pg. �3 Q. V.T.C.A. LOCAL GOVERNMENT CODE 4262.0276 This Section must be completed. Failure to complete this section will disqualify the bid. Brazos County shall refuse to enter into a contract or other transaction with a Person who owes a debt to the County Per V.T.C.A Local Government Code 4262 0276 a. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; b. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County_ requiring approval by the Commissioner's Court; c. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. d. Prior to- award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. e. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. f. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that have ownership, officers manners, and board of directors that you have associated with your entity below. Name Title (Owner, Officer, Director, Manager, Etc.) voi. ?J � 0 pg. / 17.1 P age . R. PROPOSAL EVALUATION WAIVER By submitting a proposal or response, each Proposer/offeror indicated below agrees to waive any claim it has or may have against Brazos County (the Owner), Architect, Engineers, Consultants and their respective Commissioners, directors, employees, or agents arising out of or in connection with (1) the administration, evaluation, or recommendation of any proposal or response (2) any requirement under the Request for Qualification or related documents; (3) the rejection of any proposal or response or any part of any proposal or response; and/or (4) the award of a Contract, if any. The Proposer further agrees the Owner reserves the right to waive any requirements under the proposal documents or the Contract Documents, with regards to acceptance or rejection of any proposals, and recommendation or award of the contract. Note: The Statement of Affirmation.Must be Notarized. STATEMENT OF AFFIRMATION "The undersigned affirms that he/she is duly authorized to execute this waiver by the person(s) or business entity making the proposal. Firm's Name: A �.I'�C fiC Address: �!a �eS �- Da fs c9n rp e Proposer's Name: Position/Title: Proposer's Sign Date: 019-1 G r Subscribed and sworn to me on this 1� 1 Notary Public My Commission expires r. day of 4 051J54 in the year -1-o2- Z 9M31 DEBORAH MURPHYotary ID #2466762Octo erMmIs14,� 023res 18 Page S. ADDENDA The undersigned acknowledges receipt of the following addenda issued during the time of Bidding and includes the several changes therein in this Proposal. No. No. No. Date Date T. CERTIFICATION OF PROPOSAL Date The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other Contractor, and that the contents of this bid have not been communicated to any other Contractor prior to the official opening. Signed By:. Title: 49f-0, i( r Typed Name: 7"i Company Name: W4 ll�S j P'r, G'r— . (3 C . Mailing Address: �% 'Z yg1141-S �,i"0 1�00r® e. `�)! 77739 P.O. Box or Street City State Zip Employer Identification Number: a b — .3) S' - -21? CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF RFP NO.23-015 PC, By signing below, Brazos County agrees that this RFP 23-015 will be awarded to the vendor whose name appears above and both parties agree to the terms and conditions contained herein. I L By: Brazos County Commissioner's Court Date: T err G 67L a!7 Attest: Brazos County Clerk 02C3 a-2- 19 1 Page U. HOUSE BILL 89 & DEBARMENT VERIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at hops://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business* in Israel or in an Israeli -controlled territory, but does not include an action. made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary,. majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name: AM- T/n & jt4i Q 1'rG Z. 75_ti`. , 1A L ®C, ? C Authorized Company Representative: Address: Signature: Contract # -015 Sex Offender Treatment Provider Date: 20 Page The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. K References (Section P) 2�, V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section Q) Statement of Affirmation (Section R) All Addendums (if applicable) l(d Certification of Proposal (Section T) C� House Bill 89 & Debarment Verification (Section U) Val. 3$D Pg. l - 21 1 Page CITY OF BRYAN �2i r� tr 71SQf•r..f;?ic�'iaXin.'c(ydB,' �y FNot pL Cr:YCAk�a•:5t+ram C ip� dt SJA�l�`°'"'"`""' 8¢L dA �i§C'i4.�a:4s4daA Contact Information Contact: Ms. Kaitlyn Battles Buyer III Address: Purchasing County Administration Building Ste. 352 200 South Texas Ave. Ste. 352 Bryan, TX 77803 Phone: (979) 361-4285 Email:, kbattles@brazoscountybc.gov voi. pg. 1 �� Page 1 of 3 pages Deadline: 8/30/2022 02:00 PM (CT) 23-015 Addendum 1 Bid Attachments RFP 23-015 - Sex Offender Treatment Provider.pdf RFP 23-015 Addendum #1.pdf Addendum #1 E P.g. Page 2 of 3 pages Deadline: 8/30/2022 02:00 PM (CT) 23-015 Addendum 1 Brazos County Purchasing Department 200 S. TX. AVE., STE 352 BRYAN, TX 77803 PHONE (979) 3614292 FAX (979) 361-4293 Addendum #1 to 23-015 Sex Offender Treatment Provider Issued: August 23, 2022 Change: Pushing Due Date Back One Week Reason: Low Participation Brazos County has decided to extend the due date from Tuesday, August 23, 2022 at 2:00pm CST to Tuesday, August 30, 2022 at 2:00pm CST due to low participation on the Ionwave. This addendum should be signed by an authorized representative of the respondent and returned with the bid documents as specified in the bid. Acknowledgement of Signature: Printed Name: 4951h' Gt Ar ''re Z Tr . 'Volo - �U Pg. Supplier Information Company Name: ' Q�7G� cCT i e �rG Q` • lij'j" c v C Contact Name: LL k S Ce e r, r' G T c, Address: g� a We /�� //gs l "v Con r o •e _ ) eex-q s 7 73 0 ) Phone: r{3 te - Fax: 13 6 7-ir-r' A5- f �o Email: a yn.5o 1 O/1eoof, Supplier Notes By submitting your response, you certify that you are authorized to represent and bind your company. P& Name- Sig Lure V(A. J d Pg. �S Page 3 of 3 pages 23-015 Addendum 1 HEALTHCARE PROVIDERS SERVICE . ORGANIZATION PURCHASING GROUP CNA Certificate of Iuguran.ce (�HPSO' OCCURRENCE PROFESSIONAL LIABILITY POLICY FORM Mail Date: 05102/22 The application for the Policy and any and all supplementary information, materials, and statements submitted therewith shall be maintained on file by us or our Program Administrator and will be deemed attached to and incorporated into the Policy as if physically attached. B 018098 970 HPG 0282299451-8 From: 08/08/22 to 08/08/23 at 12:01 AM Standard Time AGUSTIN GUTIERREZ 812 W DALLAS ST STE 150 CONROE, TX 77301-2200 Code 1100 Virginia Drive, Suite 250 Fort Washingion, PA 19034-3278 1-800-982-9491 www.hpso.com Licensed Professional Counselor 80723 American Casualty Cc Medical Specialty is amended to include Consulting Services N. Franklin Street Chi Excludes Cosmetic Procedures Chicago, IL 60606 Professional Liability $1,000,000 each claim $3,000,000 aggregate _ Your professional liability limits shown above include the following: • Good Samaritan Liability • Malplacement Liability • Personal Injury Liability • Sexual Misconduct included in the PL Limit shown above subject to $25,000 aggregate sublimit Coverage Extensions License Protection $ 25,000 per proceeding $ 25,000 aggregate Defendant Expense Benefit $ 1,000 per day limit $ 25,000 aggregate Deposition Representation $ 10,000 per deposition $ 10,000 aggregate Medical Payments $ 25,000 per person $ 100,000 aggregate First Aid $ 10,000 per incident $ 10,000 aggregate Damage to Property of Others $ 10,000 per incident $ 10,000 aggregate Information Privacy (HIPAA) Fines & Penalties $ 25,000 per incident $ 25,000 aggregate Media Expense $ 25,000 per incident $ 25,000 aggregate Workplace Liability Workplace Liability Included in Professional Liability Limit shown above Fire and Water Legal Liability Included in the PL limit above subject to $150,000 aggregate sub limit Personal Liability $1,000,000 aggregate Total $373.00 Premium reflects Self-employed, Full-time rate Policy Forms and Endorsements (Please see aftached list of policy forms and endorsements) Chairman of the Board Secretary Keep this Certificate of Insurance in a safe place. It and proof of payment are your proof of coverage. There is no coverage in force unless the premium is paid in full. To activate your coverage, please remit premium in full by the effective date of this Certificate of Insurance. Coverage Change Date: Endorsement Date: Master Policy:188711433 CNA93692 (11 2018) © Copyright CNA All Rights Reserved. MOM __ I'voi. 690 Pg. /�� I (QA11state. Allstate Lienholder Service center PO Box 660349 D01104 TX 75266-0349 1111111111'I IIII IIIIII'II�IIhI��IIIIIIIIIIII'll'lll'lllllllhll I COUNTY OF BRAZOS 300 E 26TH ST BRYAN TX 77803-5359 Certificate of Insurance The person or organization designated below is described in the policy as: Effective date of certificate: May 10, 2022 Page 1 of 2 Policyholder: AGUSTIN GUTIERREZ 1703 CAROL LEE LN CONROE TX 77301-4009 Policy number 829 274 S37 Allstate Fire and Casualty Insurance Company Northbrook, Illinois, certifies that the following insurance is in force: Policy period: Beginning April 15, 2022 through October 15, 2022 at 12:01 a.m. standard time COUNTY OF BRAZOS .0 Lienholder Agent: 300 E 26TH STREET (Loss Payable Clause) JOEL GONZALEZ BRYAN, TX 77803-5359 0 Additional Interested Party (936) 539-1122 Coverages designated below are afforded for each described vehicle: (tern V/N Limit of liability Deductible 2017 F150 2WD IFTEWICPXHKDO7534 BI Each Person $100,000 Each Occurrence $300,000 PD Each Occurrence $100,000 ® Collision $500 • Comprehensive $500 2014 ACCORD 1HGCR2F8XEA279410 BI Each Person $100,000 Each Occurrence $300,000 PD Each Occurrence $100,000 ■ Collision $500 •.Comprehensive , $500 This Certificate of Insurance is issued as a matter of in formation only and confers no rights upon the additional interest named above. See reverse side for provisions concerning Loss Payable Clause and Additional Interested Party. This Certificate of Insurance neither affirmatively nor negatively amends, extends or alters the coverage afforded forded by the policy referred to above. Date: 05/09/22 D1706-1 3 8o P9. /S Certificate of Insurance Page 2 of 2 Allstate Fire and CasualtY Insurance Company Policy number: 1829274537 The Loss Payable Clause of such policy provides: "The company reserves the right to cancel such policy at any time as provided by its terms, but in such case the company shall notify the Lienholder when not less than ten days thereafter such cancellation shall be effective as to the interest of said Lienholder therein and the company shall have the right, on like notice, to cancel this agreement." The Additional Interest Endorsement of such policy, in part, provides: such insurance as is afforded by the policy" for automobile liability insurance listed on the reverse side hereof applies also to the person or organization named as Additional Interested Party. "As respects such... interest, no cancellation ... and no endorsement... adversely affecting such additional interest, shall be effective until ten (10) days following the mailing of written notice (to the person or organization) of such cancellation or endorsement..." m rn N O � O Vol. 3S-0 pg. O N October 1, 2022- Septomop'r 10, 2024 Queen Horse Bedding Product Item. Name. -Y .: Item # Delivered Pdcq/Bn, Approx. 108to # of-bags/pallet of pallets/truck Compressed Volume (cubic ft) 2.2 'Expanded or loose Vdldm& (cubic ft) 5 1 15 ..-Moisture is guaranteed to be less fth'., Pellets Item Name: Queen ride Pellets Item,# Delivered P(ic*6186g 4' AOPrbx. lbs/bag 2 :4 of bagqlppli.et # of pallets/trudk' Compressed Volume (cubic ft) n1a Expandede cubic ft)'-: or loose volume n a, .Moisture is guarante6flo'bei less than: I Wo Pellet Size (Diameter). mm 3., Orders pladed.bv Brazos County will be. -in writing, within. acknoliedged, hrs. 24, 4- After receipt of order, number:of days required to delivery sail not exeeed calendardays. 14- 5 Emergency orders can be rushed and, delivered by number of calendar days.. (Please note this might include weekends and holida'ys) 1-3 Recommendation: 'Queen Horse Bedding . .. ... Court- this Appro. d b' om iss n _j -day of :W&7fo & e� 12622, b, y V� C.O U_rt holding the posit!6n of CC) (4 �MkDGC-,:-- Vol D 9. j. REQUEST 013M-0161 _D BID NO.23-021 Stall Shavings and Pellets SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, September 13, 2022, 2:00pm CST. TO THE: BRAZOS COUNTY. PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 3614290 Fax: (979) 3614293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid 'for Airnishing*thvmaterial and/or:serviccs listed on the attach6d.,Bill-Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form: Company Name: By(Print): `/_,kX )wnQC Title:om- Ce MO' LO Physical Address: Mailing Address: Telephonelbam U95�' Fax: Vol. pg. E-Mail: lNftV1Ck 'T 0�VtMhloyl; 11 dG�� t� Page 10 of 18 performed to contact these references: A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: Q�LC St (kk EO jr &l(V!t Contact: Phone: gus - - U-100 1 405 - 501 . �50q 5 Company/Entity: Contact:js' Phone: Email: Company/Entity: W 1 `k jpOeWn Contact: a e W-MIL, I GIMM. Email: Page 12 of 18 prevent the bags from splitting at the seams or tearing within the body of the bag. b. Weight of complete bags must be a minimum of 40 pounds. c. Pellets must be made from yellow pine. d. No other material shall be included in the composition of pellets. e. Pellets must be free of dirt, bark, and other miscellaneous foreign debris. f. All pellets quoted must be kiln dried. g. Sample: One full bag of pellets must be provided for evaluation with quote. Dimension(s) of bagged product(s) must be provided in the quote. Samples are to be submitted to Brazos County at the vendor's expense. Failure to submit the requested sample may disqualify bid. Brazos County will make the final determination on whether or not the specifications of each bag will meet Brazos County's needs and requirements. h. Must be shipped via truckload lot with bags on pallets, approximately 24-26 pallets per truck load and approximately 50 bags per pallet with each pallet stretch/shrink wrapped. Some deviation in the number of pallets and/or the number of bags per pallet may be considered. Empty pallets will be placed on returning truck with no additional charge required. i. Quote submitted, inclusive of shipping costs, must be price per bag based on a truck load lot as documented in specification number h. above. 3. SHAVINGS Item Name: Item Number: OW?Y) ,Approx.lbs./bag: # of bags/pallet: `# 5 Delivered Price per Bag: # of pallets/truck: Z lD Compressed volume: Expanded or loose volume: 9,.7. cubic ft cubic ft Vol. 390 Pg. �� Moisture is guaranteed to be less than % 4. PELLETS Item Name: (91JUt1i gnV IPA L J.� Approx. lbs./bag: Item Number: # of bags/pallet: Page 13 of 18 40 Delivered Price per Bag: j 4• q Q # of pallets/track: 1 Ion Compressed volume: Expanded or loose volume: lvf�cubic ft — cubic ft Moisture is guaranteed to be less than 10 % Pellet Size: (Diameter) 5. Orders placed by Brazos County will be acknowledged, in writing, within_ hours. 6. After receipt of order, number of days required to delivery shall not exceed calendar days. 7. Emergency orders can be rushed and delivered by I' ? number of calendar days. (Please note this might include weekends and holidays.) 8. PALLETS Pallets will be returned to the awarded vendor, when empty, on a trailer used to deliver shavings or pellets. Other arrangements can be made as long as there is no cost to Brazos County. Please describe other arrangements of returning empty pallets if not on returning delivery trucks: Page 14 of 18 9. PERCENTAGE DISCOUNT In addition to pricing listed above, Brazos County requests vendors to provide a discount from the list percentage for Stall Shavings & Pellets. Contractor shall have a published price list (either electronic or printed catalog) in which pricing is provided. Discount from list percentage will be used for Stall Shavings & Pellets that are not listed in this bid in the event that additional items are needed by the Brazos County. The Contractor needs to provide a copy of a printed catalog with the bid or provide a web address below for an electronic catalog. Web address: Discount from list price (in percentage): Contractor may list multiple percentage discounts for various categories if needed. Contractor will be awarded based on the actual prices for the items listed above. Discount from list will only be awarded in conjunction with actual cost pricing of items and will be used only when needed for products not listed on this contract. There is no guarantee that additional items will be purchased or that discount from list percentage will be used. Page 15 of 18 G. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. 1. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. S. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal fromthe person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any fiirther consideration of award. 6. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a `person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title (Owner, Officer, Director, Manager, Etc.) dF�txr 1n S PFLC�. a 1N i ol1�.S Vol. 3 � � Pg. /® Page 16 of 18 H. LEGISLATIVE CERTIFICATIONS Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224, Entities ineligible for federal procurement are listed at https://www.sam.gov.The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, and 2274.002 Texas Government Code: 1. `Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. 3. If Respondent is required to make a verification pursuant to Section 2274.002 of the Texas ,Government Code, Respondent verifies that Respondent does not boycott energy companies and will not boycott energy companies during the term of the'Contract. If Respondent does not make that verification, Respondent must so indicate in its Response and state why the certification is not required. Company Authorized Company Representative: MG kk iWas i X '15L Date: "1' u22 Contract M 23-021 I F. 3g'o pg, %�� Page 17 of 18 I. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared in collusion with any other vendor and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By: Typed Name: Mar`G1 JorneS Title: J)k 0 Company Name: Phone: 9193 • ULe5- TU5-5 Mailing Address: PL) LC>tSLt �-YSiJI�{ n'Lpj-i Email Address: Vendor -Tax Identification Number: $ s + Z(1 C;14!43� END OF BID REQUEST NO.23-021 Stall Shavings & Pellets By signing below, Brazos County agrees that this bid, 23-021 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and con$fti-6ff9TmtULned herein. By: � Brazos County Commissioner's Court: D(AA pl E PETt' ZS j ' C6U-11%774 JLL-)r0E Date: j? �� Attest: Brazos County Clerk: A (Z lO MG 0- U 6 t0 J. The following items should be completed and included in your bid submission. Failure to include !kW items will disqualify your bid. References (Section E) Quotes (Section F) V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section G) Vol. v?�� pg. Page 18 of 18 Legislative Certifications (Section H) All Addendums (if applicable) Certification of Bid (Section n Vol. pg. BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT Purchasing NUMBER: DATE OF COURT MEETING: 11/1/2022 ITEM: No award for Bid #23-057 for Various Aggregates, Cold Mix and Other Road Materials due to a lack of competitive bids. TO: Commissioners Court FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT ATTACHMENTS: File Name No Attachments Available Summer DUbec 10/26/2022 False False $0.00 Description Type Duane Peters Date County Judge !!01. ®38o Pg.® PF 0t. Brazos Count : ' y Purchasing Department o 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 BRAZOSCOUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: November 1, 2022 BID NUMBER: 23-057 TITLE: REBID for Various Aggregates, Cold Mix, and Other Road Materials REQUESTING DEPARTMENT: Purchasing, APPROVAL SIGNATURE: Duane Peters,- County .Judge 'DATE APPROVED: M UL/ C(I'x6b-TL I I a- d °1 a SECTION FOUR October 6, 2022 Renewal options To accept the renewal.proposal; please do the following: At the bottom of this page, select a renewal option and sign where indicated. Email, fax, or mail this page to by December 1, 2022, in order to,avold a lapse in coverage. • Please Note: Your. signature constitutes your acceptance of the terms, conditions assumptions and contingencies set forth within all pages of this proposal. i Policyholder name: Brazos Account number: 925972 ;Policyholder Address: 200 S Texas Ave Ste 206 Renewal status: Open TX 77803 TPA Name: BLUE CROSS/BLUE SHIELD OFTX B an Sltus State TXa PPO Name: BCBS Texas IL TX BCBS Renewal Eff: Date January 1, 2023 . CurreriY arrd renewal iii4Numma w ry ?e tia *tit Tier Employees E' i5in le 590 'Family 370" FTotai , �: ;960 5peciftc Stop Loss policy`etalls and renewal options ti P{an thresholds Current RenewalaPtlon 1c' Renewal opttog2 Renewal option 3 V f _r _ Individual Speufic deductible $200 Ob0 $200 Q00 $225 0�00 250,000 $ A re gg_ga_—. $60-,000 _ �5 ecificdeductible $6000_0. $60000 ; 'Annual maximum Unlimited Unlimited ! Unlimited Unlimited - - fetimemaximum .Unlimited Unlimited i UnCiinited Unlimited Gapless Renewal , ! Not Included. Not Included Not Included 8enefitscovered - - ._._i _ r__--_�___...._._ _. _y Medlcal and Rx � - � Medic�aI and Rx� rvry; Medical and Rx Medical and Rx Single - - $151.56 $126.64 $i15,01 $99.72 _ _ : Family i $39178 A $327 36 $297 30 $257 78 )Totafmonthly premiam �4 $234,379 00 ' $I95840 80 $17T856 9Q _ $154213.40 -� r; :Renewal rate action asa crease to current monthly premium — -� —-16.4%� _ -24,1% - 0. -34.2% I Aggregate Stop Loss polfcyta deils and renewal'optionst7 e y T s rt i ,ggregatera tes_ t Current : I Reneura[ option 1 K Renewal option 2 Renewaloption 3` ;Aggregate 8ene£rtMaximum $1000 000 $I,000008 ! $1,0_00,000 $i 1X10_000 Per employee per month rate 4L` - $2 38 j $2.50 4=Y - $2.50 - — { m-$2,50� - Totaf monthlypremium� $2 400 00 ,Renewal rate action as a %Inciease to current monthly premium 5.0`6 Aggregatethresholdsond rates Current ewa Renl option 1, Renewal option, Renewal option 3 s Claims basis Paid Paid w i �'� Paid _ Paid Benefits covered Medical/RX Medical/RX Medical/RX ; Medical/RX __.,.._ _ __ Corridor ' 125Yo 125% 125% _..._ _ (viipicnumAttachmentPoint%. _ .___,_-._._r .•.._.:.-,._. Composite Aggregate deductible factor i $1,527.72 ' $i,527.72 $1 55121 w.$1,582.20 — __-_.._ . _ Medical _ — $1,026.04 $2,026.04 S $i 049 53 $1,080.52 Rx©rug $50168 7 $SOI68 $50168' $S01.68, Minimum Attachment Point _ $1319 950 O8 y`i 319 950 08 p $1340 24544 Estimated monthl renewal iiabih $1,36702 0 80 ,w —� y. ty TMTM $1466 611 20 $F 4fi6 6i1 2Q $1489161 b0 $1,518 912.00 'Renewal rate action as a %increase to current monthly 0.0°0 1,,1 3:6! 'aggregate deductible factors. . TataE,estimated:annual piancasts M. a; r- x a' N ._ t z> x»ka z s Totafcasts M Current Renewal o tior 1 Renewal.optlon 2 y i Renewal option 3 _,- - - P Total annual premium $2 839 965.60 $2 378 889 60 P,163,082.80 $1879 360.80 Annual Aggregate Attachment Point 17,599,334.40 17,599,334.40 r 17�869 939 20 i$ 226 944.00 t Totat estimated self funded`ptart costs 4 u",, _ _ — �$20,439 300.00 $19,978,2Z4 00 $20 033 022"00 s $20,I06 304.80 Renewal rate action as a %increase to total estimated annual -2.3% j _ 2.0% -1.6% 'plancost. - Select renewal option °i, X Please indicate the renewal option you:have selected by initialing one of the three boxes above. The premium rates agreed upon as part of the renewal will be effective on the Policy.Renewal'Effective Date. Your signature on the renewal proposal constitutes your acceptance of the terms, conditions,. assumptions and contingencies set forth in it. Please acknowledge y tance of there wal propo which Includes all pages of the proposal; bysigning below and returning the signed page to Matt Hee.shb'eeger. Pob holder5i nature a .. g Date / C Printed:Name G5! i77 c551, SIPG 2»:42 05f22 (exp. DS(23) V®i. 38 b Pip (u� Lutheran Social Services of the South, Inc. Residential Services Agreement November 1, 2022 - October 31, 2023 CONTRACT AND AGREEMENT FOR LONG-TERM RESIDENTIAL SERVICES OF TWENILE OFFENDERS SPACE AVAILABLE Lutheran Social Services of the South, Inc. Residential Services November 1, 2022 —October 31, 2023 'This Agreement is entered into by and between Brazos County, acting by and through its duly authorized representative (hereinafter, "juvenile Probation") and Lutheran Social Services of the South, Inc., acting by and through its duly authorized representative (hereinafter, "Service Provider") pursuant to license graiited by the appropriate State agency with licensure.or regulatory authority over the facility ("Service Provider"). PURPOSE 1.00 The purpose of this Residential Services Agreement is to provide Juvenile Probation with long term residential care for children adjudicated to have committed delinquent conduct or conduct indicating a need for supervision. TERM 2.00 The term of this Agreement is for 12 months commencing November 1, 2022 - October 31, 2023. It shall be. automatically renewed for one year terms thereafter, commencing November lsr.and ending October 3191, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention. to not renew this Agreement. SERVICES 3.01 The level of care services delivery criteria as well as the required description of the characteristics of children will be in accordance with the definitions determined by the Texas Department of Family and Protective Services. Service Provider will provide .the following, level of care services: 3.011. Specialized Level of Care consists of a structured, controlled residential treatment setting that is designed to provide appropriate supervision and a moderate level of therapeutic services to maintain or improve the child's functioning. These services reflect a full range of social, psychosocial, and rehabilitative interventions and may include, but are not limited to, substance abuse services, sex offender treatment, special populations; mental health services and services for pregnant females. Specialized programming is developed and implemented by appropriately credentiaIed professionals. 3.012 Intense Level of Care consists of very severe impairment, disability or needs; consistently unable or unwilling to cooperate in own care; may be severely aggressive or exhibit self-destructive behavior or grossly impaired in reality testing, communication, cognition, affect, or personal hygiene; may present severe to critical Pg. Vol. 8 D i. Lutheran Sneial Services of the South, Inc. Residentini Services Agreement November I, 2022 —October 31, 2023 risk -of .Causing harm to self or others; need's constant supervision (24-hour) care with maximum staffing, in a highly structured setting. 3.013 The provision of individual, group and family therapy and other therapeutic interventions and programs, are managed and. administered by .appropriately licensed mental health professionals (e.g., psychiatrists, psychologists, therapists, .counselors or paraprofessional staff unifier the direct supervision of professional therapists or counselors). 3.014 Review of a child's continued need for specialized services shall be conducted at least -every 90 .days by an appropriate mental health professional and/or treatment team. 3.02 Service Provider will perform the following services: A. Provide basic residential services, including: standard supervision by qualified adults, food and snacks, recreation, personal hygiene items, hair cuts, transportation, school supplies, and room, (rent, utilities, maintenance, telephone). B. Provide and. document paraprofessional counseling, off -campus visits or furloughs, major incidents and worker contacts. Any and all. costs associated with off -campus visits or furloughs will be paid by the parent or guardian. .C. Initiate and document meetings and attempted meetings among Service Provider, juvenile Probation staff and contracted children for the purpose of justifying continued placement. Justification shall be done at a minimum of every thirty (30) days. A copy of the placement justification shall be submitted to juvenile Probation within ten (10) workingdays. D. Ensure that the child's parent(s) or legal guardian(s) and juvenile Probation are notified if a child in placement makes an unauthorized departure, becomes seriously ill, or is involved in a serious accident. juvenile Probation and parents will be informed immediately if during working hours. After normal working hours, every effort will be made to notify Juvenile Probation and the parents. In the event of serious illness or accident and for any required follow-up care -Service Provider shall be responsible for having the child transported to the nearest hospital or emergency care facility. E. Ensure that the resident is made available to the juvenile probation officer to participate in monthly status and progress reviews, as described in §341.506. A staff member who is knowledgeable about the resident's progress in. the facility's -programming participates in monthly status and progress reviews with the juvenile probation officer and provides a monthly written summary of .the resident's progress in the facility's programming and documentation is maintained in -the resident's file. R Document -and maintain records of all goods and services provided to contracted children. These records shall contain, but are not limited to: hours of services provided, number'of children served, average length of stay per, client, total hours of counseling or treatment provided. These records shall be made available to juvenile Probation for -periodic inspection. 2 Vol. Pg. / 7 Lutheran Social Services orthe south, Inc. Residential ServicesAgreement November 1, 2022 — October 31..2023 G. Document and maintain records pertaining to the effectiveness_ of .goods and services provided to contracted children. These records shall contain, but are not limited to: percentage of children in program successfully achieving set educational goals, percentage of children achieving. set vocational goals, percentage of children achieving set. social skills goals, percentage of youth- demonstrating overall progress, And number and type of investigations made by the Department of Family and Protective Services or any law enforcement agency due to reports of abuse and/or neglect. These records shall be made available to Juvenile Probation for periodic inspection. H. Any and all medical/psychiatric treatment and medication required to meet the needs of the child, as well as clothing, or other expenses not provided for in the Service Provider's program, shall be the sole responsibility of the said child's parent(s), guardian(s), court ordered appointed conservator or Juvenile Probation, to be paid by either Juvenile Probation, Medicaid or health insurance. However, in no case shall a child be denied any needed medical/ psychiatric treatment or clothing due to the inability to pay. EVALUATION CRITERIA 4.01 The performance of Service Provider in achieving the goals of Juvenile Probation will be evaluated on the basis of the output and outcome measures contained inIhis section. Juvenile Probation, at its discretion, may use other, means or additional measures to evaluate the performance of Service Provider in fulfilling the terms and conditions of the Agreement. A. Juvenile.Probation shall evaluate Service Provider's performance under this Agreement according to the following.specific performance goals for Service Provider: 1. - Ensure children complete residential placement. 2. Prevent re -referrals of children during the six (6) months following release from residential placement. 3. Ensure. children move down in their Level of Care (if applicable) as they progress in the treatment program. B. Juvenile Probation shall additionally evaluate Service Provider by the following output measures (in actual numbers of units of service and activities): 1. The total number of children placed in residential placement. 2. The total number of children who were discharged from residential placement successfully. 3. The total number of re -referrals of children discharged from placements within six (6) months.after release. 4. The total number of children who move down in their Level of Care (if applicable). 5. The average length of time before a child moves down in the Level of Care (if Applicable). C. Juvenile Probation shall further evaluate Service Provider by the following outcome measures: 3 Vol. 660 Pg. I Lutheran Social Services of South. Inc. Residential Services Agreement Nnv„emhcr 1, 2022 —.October 31, 2023 1. Percentage of .children in residential placement who will complete their placement as a successful discharge. 2. Percentage of children who have completed their placement and not re - referrals within six (6) months after release.. 3. Percentage -of children who move down in their Level of Care (if applicable). Notwithstanding -the foregoing criteria for evaluation, nothing herein shall be construed as a guaranty of outcome or performance by any child. 4.02 Service Provider shall report on a monthly basis to Juvenile Probation as to each of the foregoing output and outcome measures. These reports will be reviewed. by Juvenile 'Probation in order to monitor Service Provider for programmatic compliance with this .Agreement. COMPENSATION 5.01 For and in consideration of the above -mentioned services,. Juvenile Probation agrees to pay the Service Provider not more than the per diem rates based upon the Level of Care provided, in accordance with the schedule of rates set by the Texas Department of Family and Protective Services. The daily rate shall be paid to the Service Provider for each day a child is in residential treatment pursuant to billing and paying procedures agreed upon by Juvenile Probation and Service Provider. 5.02 Psychiatric services will be provided to the child on an as needed basis and shall be billed to ,Juvenile Probation. An initial psychiatric/psychological evaluation that has been conducted within the last 12 months is required prior :to acceptance into the program. 5.03 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said invoice shall be submitted with ten (1.0) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted byService Provider in proper form shall be paid by Juvenile Probation in a timely manner. 5.04 Juvenile Probation shall be responsible for all of the juvenile's medical expenses, and. Juvenile Probation agrees to indemnify and hold the Service Provider, its officers, administrator, representatives, agents, shareholders and employees from. any and all liability for.cliarges for medical expenses. For all non -emergency treatment, including dental, vision, medical, and mental health services, the Service Provider must obtain prior authorization front Juvenile Probation. If an emergency examination, EMS treatment, health care treatment, and/or hospitalization outside the Facility (hereinafter, "Outside Treatment") is required for a child placed ,in the Facility, the Administrator of the Facility (hereinafter, "the Administrator') is authorized to secure the Outside Treatment at the expense of Juvenile Probation. The Administrator shall notify Juvenile Probation of Outside Treatment within twenty-four (24.) hours of its .occurrence. Juvenile Probation shall make arrangements directly with vendors for the provision of, and payment for, routine medical expenses, including without limitation, hospitalization, prenatal 4 vol. pg. / -7 Z Lutheran Social Services of the South, Inc. Residential Services Agreement November 1, 2022 — October 31, 2023 services, and dental, for Post -Adjudication Program juveniles and other juveniles for whom the Administrator has not elected to secure such services as providedherein above. In all .other medical situations, the Service .Provider is authorized, but not required, to make arrangements. with vendors, at. Juvenile Probation's request, for the provision of medical 'treatment at the expense of juvenile Probation. If the Service Provider makes such arrangement, the Service Provider is authorized, but not required, to seek coverage or reimbursement of expenses from all sources, including but not limited to, Medicaid, Social Security, medical insurance coverage, or contributions ,from parents or others and deducted from the invoice submitted to juvenile Probation. Documentation must include the name(s) and SID numbers of the parties receiving the services, the dates -and time services were provided and such other information deemed necessary for adequate fiscal control. In any event, .responsibility for payment to vendors or reimbursement to Service Provider is the ultimate responsibility of juvenile Probation. Service Provider will invoice juvenile Probation for any non_reimbursed .funds advanced by the Service Provider, and the Juvenile Probation will remit to.the Service Provider, within 30;days of invoice, full arid final payment. 5.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this Contract. Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP)s 1.. Service Provider has an outside audit completed on a yearly basis which specifies receipt and expenditure of State funds. Service Provider shall forward a copy of the .annual outside audit to juvenile Probati.on.followmg the end of the fiscal year. 2. If Service Provider does not obtain an annual outside audit, then Service Provider shall provide a separate accounting of funds received from Juvenile Probation in whole or in part paid from state funds. The accounting shall clearly list the state funds received from Juvenile Probation and account for expenditures of said funds including documentation of.appropriate expenditures as well as the years tax forms and documentation. The accounting shall be provided to Juvenile Probation thirty (30) days prior to the renewal date of the contract. 5.06 Itis understood and agreed by Service Provider that this Agreement is funded in whole or in part with grantor state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. 5.07 In the event that State Reimbursement Rates are increased during the duration of the terms of this Contract, the new rates will become effective reflecting those of the increase. 5.08 Service Provider agrees to make claims for payment or -direct any payment disputes to Juvenle Probation's Fiscal Officer. Service Provider will not t contact other department employees regarding any claims of payment. 5.09 .Service Provider will provide certification of eligibility to receive state.funds as required by Texas Family Code Section 291.006. 5.10 .Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a, mutually acceptable mediator to mediate the dispute, 5 Vol. 390 pg. / 73 Lutheran Social Services of the South, Inc. kesidential Services Agreement November 1, 2022—October 31, 2023 ,and the parties shall pay the costs of mediation services equally. ADDMONAL TERMS & AGREEMENTS 6.01 Prior to. transporting a child to the Facility for placement, Juvenile Probation shall call the facility to ensure that space is available. Placement of children. by juvenile Probation may be denied if space limitations require as determined by the Facility. 6.02 A child will only be accepted in the Facility upon receipt:by the Administrator of a proper order from the Juvenile Court of Brazos County and other documentation required. by Service Provider. 6.03 Each child placed in the Facility shall be:required to follow the rules and regulations of conduct as fixed and determined by the Administrator and staff of the *Facility.. 6.04 If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally or physically unfit, dangerous, or unmanageable, unsuitable for the program or combination. of such conditions or characteristics or whose mental or physical. conduct would or might endanger the other occupants of the Facility, then the Administrator shall notify Juvenile Probation of Brazos County of this determination. It will be the responsibility of Juvenile Probation to provide for the transportation for the removal of the child and shall be removed as soon as practicable, but in no event.longer than seven (7) working days after notification. 6.05 Service Provider,agrees that the Facility will accept any child who qualifies, without regard to such child's religion, race, creed, sex or national origin. 6.06 It is understood and. agreed by the parties that children.placed in the Facility under proper orders of the appropriate Juvenile Court shall not be discharged from the Facility until the Administrator of the Facility receives a written authorization from the Juvenile Probation Department that originally authorized the placement of the child. 6.07 It is further understood and agreed by the parties that children placed in the Facility may be released to the juvenile Probation or otheroppropriate authority of Brazos County pursuant to: (a) Section 6.04 of this Contract or, (b) an Order of Release signed by the Judge of the Juvenile Court of Brazos County. 6.08 It.is further understood and agreed by the parties that nothing in this contract shall be construed to permit Brazos County, its agents, servants, or. employees in any way to manage, control, director instruct Service Provider, its director, officers, employees, agents, shareholders and designees in any manner respecting its work, duties or functions pertaining to the maintenance and operation of the Facility. However, it is also understood that the Juvenile Court of Brazos County shall, control the conditions and terms of detention supervision as to a particular child pursuant to Texas Family Code, Section 51.12. 6.09 Juvenile Probation reserves the right to terminate the child's placement with Service Provider at.its discretion. Service Provider must not release a child to any person or agency other than Juvenile Probation without the written consent of an authorized agent of juvenile Probation. EXAMINATION OF PROGRAM & RECORDS 7.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its 6 Vol. pg, /_ Lutheran Social Sertices of,the South, Inc. Residential Services Agreement, November 1., 2022 — octoher 1 l,"2023 program:of services provided under the.terins of this agreement and/or .to review its record periodically. This examination and evaluation of the program may include site visitation, observation. of'programs in. operation, interview and the, administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 7,02 Service Provider shall provide to Juvenile Probation such descriptive information contracted children as requested on -forms provided by Juvenile Probation. 7.03 For.purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain .and Make available to authorized representatives. of the State of Texas or Juvenile Probation any and. all books, documents or other evidence pertaining to the costs and Expenses of this Agreement.. 7.04 Service Provider will keep a record .of all services provided to Juvenile Probation under this agreement, and uponseasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as maybe requested by Juvenile Probation. Service Provider will maintain the records (as referenced above) for seven (7) years after the termination of this Agreement.. 7.05 "Contractor (aka "Service Provider") understands that acceptance of funds under this contract acts as acceptance .of the authority of the State Auditor.'s Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Contractor further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct. f :the audit or investigation, including providing all records requested. Contractor. will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the contractor and the requirement. to cooperate is included in any subcontract it awards." CONFIDENTIALITY OF RECORDS 8.01 -Service Provider shall maintain strict confidentiality of all information and records relating to children involved in juvenile 'Probation, and shall not re -disclose the information except as -required to perform. the services to be provided pursuant to this Contract, or as may. be required by law. DUTY TO REPORT 9:01 Allegations Occurring inside the Facility. As required. by Texas Family Code Chapter 261.and Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns, volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or juvenile justice program in the following manner: A. For all agegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24) hours from the time the allegation is made, to the following: 1. 'Local law enforcement agency; and 2. With respect to juveniles'placedby'Brazos County Juvenile Probation. Department, notification. shall be -made to the Brazos County Juvenile Probation. Department and an incident report shall be sent to facsimile number (979) 823- 7 Vol. .58o pg. / 7� Lutheran Social Senices of the South, Inc. Residential Services Agreement Novgmbcr 1, 2022— October 31, 2023 4211. Additionally,:the Executive Director shall be contacted via telephone at (979) 361-1871 or (979) 361-1800 within 24 hours. 3. When applicable;. Brazos County, Juvenile Probation shall make the appropriate notifications and reports to Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-512424-6717 (or if unable to .complete the form within 24 hours, theri by calling toll -free 1-877-786-7263, followed by submitting the report within 24 hours of said call). In addition, for serious incidents, a treatment discharge form, or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be subntted to the Texas Juvenile Justice Department:within 24 hours of. receipt. B. :For allegations and incidents of sexual abuse or serious physical. abuse: 1. local law enforcement agency immediately, but no later than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone to law enforcement; 2. With respect to children placed by Brazos County Juvenile Probation Department, an Incident Report Form shall be sent to Brazos County Juvenile ,Probation Department within 24 hours at facsimile number (979) 823-4211 and notification shall also be made via a telephone call to the Executive Director at (979) 361-1871 or (979) 361-1800. 3. When. applicable, Brazos County juvenile Probation shall contact the Texas Juvenile Justice Department immediately, but no later than four (4) hours from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone by calling toll - free 1-877-786-7263. Within 24 hours of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile number 1-512-424-6717 or by email. .9.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other serious incident. involving a child, but that is not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall be immediately reported to lazy enforcement or to other appropriate governmental unit as required in Texas Family Code Chapter 261. .9:03 As used within this Agreement: A. An allegatfon or incident includes the witnessing, learning, or receiving an oral or written statement from an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse,.neglect, exploitation, death or other serious incident involving a child in. a juvenile justice facility or juvenile justice program. B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -youth physical assault or youth sexual conduct. Vol. 3 8D pg. 17 Lutheran Social Services of the South, Inc. Residential Services Agreement Nuveinber 1,r2022—October 31, 2023 C. Sexual abuse is conduct committed by any person against a child that includes sexual abuse, by contact or sexual abuse by non -contact. D. Serious physical.abuse is bodily Karin or condition that resulted. directly or indirectly from the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires medical treatment -by a physician, physician assistant, licensed nurse practitioner, emergency medical technician, paramedic or dental. E. A juvenile justice facility is a facility, including its .premises and affiliated sites, whether contiguous or detached, operated wholly or partly by -or under the authority of the governing board, juvenile board or by a private vendor under a contractwith the governing board, juvenile.. board or, governmental unit that serves children under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or private non -secure juvenile post adjudication residential treatment facility housing children under juvenile court jurisdiction. r: A juvenile.justice program iss-a program: or department operated wholly or partly by the governing board, juvetvle board or by a private vendor under contract with the governing board. or juvenile board that serves children under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a.juvenile justice alternative education program and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and. a juvenile probation department. CRIMINAL HISTORY SEARCHES 10.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns, volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access to children in the facility or program. 10.02 Criminal history searches shall include the following: A. Texas criminal history fingerprint -based criminal history background search through the Texas Department of Public Safety. B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on the Texas Department of Public Safety website. C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime Information Center; internet based searches shall not be used, to conduct -this background. search. 10.03 A copy of the.i nitial criminal. history report required by this Agreement.and any reports reflecting subsequent criminal activity shall be maintained for monitoring purposes. for whichever of the following occurs later: duration of the individual's employment or period of service; minimum of three (3) years; or until any pending litigation,.claim, auditor review and .all questions arising there from have been resolved. 1.0.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the following: 9 Vol. v $ o Pg. 17 7 Lutheran Social Services of the South, Inc. Residential Services Agreement November 1, 2022—.October31, 2023 A. A felony conviction against the laws of •this state, another state, or the United States within the past ten 10) years; 0. A.deferred adjudication for a felony against the laws of this state, another state, or the United States within the past ten (10) years; C. A current felony deferred adjudication, probation or parole; D. A jailable. misdemeanor conviction against the laws of this state, another state, or the United States within the past five (5) years; E. A deferred adjudication for a jailable. riiisdemeanor against the laws of this state, another state, or the United States within the past five (5) years; .F. A current jailable misdemeanor deferred adjudication, probation or parole; or G. The requirement to register as a sex offender under Chapter 62.of.the Texas Code of Criminal Procedure. 10.05 In addition to the criteria and time frames set forth .in the above definition. of disqualifying criminal history, an individual must not have direct unsupervised access to children in a facility or program until at least one year has elapsed since the completion of any period of .incarceration, community supervision, or parole. 10.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct.. unsupervised access to children in a juvenile justice facility or a juvenile justice program. 10.07 Juvenile Probation reserves the right, in. its sole discretionjo prohibit any individual with a prior criminal history from being placed in a position that involves direct unsupervised contact with children. DISCLOSURE OF INFORMATION 11.01 Service Provider warrants that, prior to entering this Contract, it has verified and disclosed the following information to juvenile Probation, and agrees that it shall have all ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to juvenile Probation: A. Any and all corrective action xequired by any of Service Provider's- licensing authorities; B. Any and all litigation filed against the.Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children; C. Any arrest•of any employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with juveniles; 1.0 Vol. 3F5D Pg. 7 8 Lutheran Social Services of the South, Inc. 'Residential Services Agreement November 1, 2022 — October 31, 2023 D. Any funding of "Reason to.Believe by a state regulatory agency in a child abuse, neglect and/or exploitation investigation where. an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with juveniles was 'the alleged -or designated perpetrator; 'E. The identity of any of the Service P.rovidees employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that are registered sex offenders; and. F. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that have a criminal history. For the purpose of this Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten. years; or (3) a jailable misdemeanor conviction or deferred adjudication within tine past five years. 11.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to juvenile Probation any and all of the foregoing information as to any individual, whether a prospective or existing employee, intern, volunteer,. subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. EQUAL OPPORTUNITY 12.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against any employee, prospective ,employee, child, childcare provider, or parent on the basis of age, race, sex religion, .disability .or national origin. Service Provider shall abide by all applicable federal, state and local laws and regulations. ASSIGNMENT .&. SUBCONTRACT 13.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations .arising out of this Agreement without the written consent of juvenile Probation. OFFICIALS NOT TO BENEFIT 14.01 No officer, employee or agent of juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project -is situated or being carried who exercise. any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. DEFAULT 15.01. juvenile Probation may, by written notice of -default to Service Provider; terminate the whole or any part of this Agreement, as it deems appropriate, in any one of following circumstances: A..If Service Provider fails to perform. the work called for by this Agreement within the time. 11EVOI. 6&D nl Lutheran Social Services of the'South, Inc. Residential Servic..rs Agreement 'November 1, 2022 - Oetober 31, 2023 specified herein or any extension thereof; or B. If Service Provider fails to perform any of the other .material provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or.so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms, and -C: In either of these two circumstances after receiving notice of default, Service Provider does. -not cure such failure within a period of ten (10) days. TERMINATION 16.01 This Agreement -may be terminated: A. By either party upon ten .(10) days written notice to the other party of the intention to terminate; or B. Upon expenditure of available funds. 16.02 If at any time during the term of this agreement Juvenile -Probation, in its sole discretion, :determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement, inclRding but not limited to the:obligation to pay, upon giving notice to the Service Provider. WAIVER OF SUBROGATION 17:01 Service "Provider expressly waives any and .all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation. REPRESENTATIONS & WARRANTIES 18.01. Service Provider hereby represents and warrants the following: A. That it has all necessary right, title, license and authority to enter into this Agreement; .B. That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operations of its business and that there are no taxes. due and owing to the State of Texas, the County of Harris or any political subdivision thereof. C. 'The Service. Agency shall instruct his assurance agent or carrier to furnish to the County a Certificate. of Insurance attesting to the issuance of the following parts of this section. Please note that.such Certificates of insurance and.must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any services can be rendered. -12 Vol. ��� pg. l � Lutheran Social Services of the South, Inc. Residential Services Agreement Nbvember 1, 2022 October 31, 2023 D. The Service Agency shall furnish and keep in full force the following insurance during the term of this Contract: 1. General Liability with limits for bodily injury and for property damages of tnot less than $1,000,000 aggregate, with Brazos County named as an additional insured with waiver of subrogation in favor of Brazos County. 2. Professional Liability (Errors and Omissions) Insurance appropriate to the services being provided, with limit no less than $1,000,000 per occurrence or claim, $2,000,000 .aggregate. If the Service Agency maintains broader coverage and/or higher limits than the minimums shown above,. Brazos County requires and shall be entitled to the broader coverage and/or the higher limits maintained by the Provider. Any available insurance proceeds.' hi excess of the *specified minimum limits of insurance and coverage shall be available to Brazos County. 3. Abuse and .molestation insurance as an endorsement to the professional liability policywith coverage for damages arising out of actual or threatened physical abuse, mental injury, sexual molestation, negligent: hiring, employment, supervision, investigation, reporting to proper authorities, and retention of any person for whom the Service Agency is responsible including but not limited to Service Agency and Service Agency's employees and volunteers. Policy endorsement's definition of an insured shall include the Service Agency, and the Service Agency's employees and volunteers. Coverage shall be written.on an occurrence basis.in an.amount of not less than $1,000,000 per occurrence. Any. annual aggregate limit shall not be less than $2,000,000. These limits shall be exclusive to this required coverage. Incidents related to or arising out of physical abuse, mental injury, or sexual molestation, whether committed by one or more individuals, and irrespective of the number of incidents or injuries or the time period or area over which the incidents or injuries occur, shall be treated as a separate occurrence for each victim. Coverage shall include the cost of defense and the cost of defense shall be provided outside the coverage limit. 4. Commercial Automotive Liability with $1,000,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as an additional .insured with waiver of subrogation in favor of Brazos County. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Service Agency receives notification of contract approval. G. The Service Agency agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Service Agency's employees and the operation of his equipment. The Service Agency also agrees to hold harmless Brazos .County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Service Agency's employees' activities. Further., the Service Agency agrees to protect, indemnify and hold Harmless Brazos County from and against all claims, demands and. causes- of action of every kind and character brought by any employees of the Service Agency against Brazos County due .to personal injuries, and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Service Agency or Brazos County. 13 Vol. Pg. g Lutheran:Social Services of the South, hic. Residential Services Agreement November 1, 2022 — October 31, 2023 E. That all of.its employees, -Interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents.involving a child under the*supervision of juvenile Probation in accordance with the requirements. of Texas Family Code Chapter. 261.and any applicable Texas juvenile Justice Department administrative rules regarding abuse, neglect, exploitation, death or serious incidents; and that, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or juvenile justice program, then it shall.prominently post in all, public and staff areas of any and all of its offices/facilities, both the English and Spanish language versions of the following official notice forms that are available on the Texas Juvenile Justice Department website: Notice to Public Regarding Abuse, Neglect and Exploitation and Notice to :Eniployees Regarding Abuse, Neglect and Exploitation. TEXAS LAW TO APPLY 19.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazos County, Texas. 19.02 'Service Provider verifies that it does not boycott. Israel and will not boycott Israel during the term of this contract. 'VENUE .20.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas. LEGAL CONSTRUCTION 21.01 In. case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable. provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein. PRIOR AGREEMENTS SUPERSEDED 22.02 This Agreement constitutes the sole and only Agreementof the parties hereto and supersedes any prior understandings or written or oral agreement between the parties respecting the within subjectmatter. 'This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have committed an act of delinquency or an act -indicating a need for supervision, and. payment for such care will bemadeby.juvenile Probation for'the children placed in the Facilitybythe judge of Brazos County having juvenile jurisdiction. PRISON RAPE ELIMINATION ACT 14 Vol. 3 SID — pa. Lutheran go;lal Services of the South, Inc. Residential services Agreement Mvembc! 1, 20;2 — October'! 1, 2023. the 'Nison .Pape Elimination. Act of 2003 (PRLI A) whjch..establisbes, a.zero-tolerance standard .against sexual assault -of incarcerated persons, -including juveniles, and addresses. the elimination, prevention, and. reporting of -sexual assault in.-fitc-ilities housing adult and. 11A §115.3.12(a)]. 1(tvgp1le offenders. [PA Under PREA., Service: Provider shall make available to the CPO all incident -based aggregated data xeports -for - every allegation of sexual abuse at its 'facility or facilities, and all such data. may be requested by the Department of Justice from. the previous calendar year.nq later than June X'[P 7 . REA.9115.38 (e) and (0] *Under PREA, the Service Provider -shall. be subjected, to annual contract ' monitoring by Juvenile Probation toensure that the Service Provider is complying -with the PREA standards [PREA §1151..312(b)]. To comply with this standard the Service -Provider will make available to the CPO all incident -based aggregated sexual. abuse dati within 247-hours of the -allegation. Under.PRF,A, juvenile Probation will make the aggregated sexual abuse data for each Service Provider available to the public via the Juvenile Probation website [PREA §115.389(b)]. Brazos County Juvenile Probation.'Department Linda Ricketson Chief Juvenil!e Probation Officer Brazos County Commissioners. Court Lutheran Social Services of the South, Inc. Service Provider KrkHalcDl3czio, MSW , AA Chief Program Officer ON 0 V 20 FULLY EXECUTED, EACH OF WHICH . CH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. By:, , .Duane Peters, County Judge, .Ch.ainnan, Juvenile Board .200 S. Tcxa&.Ave._, Ste. 332 Bryan, TX 77803 Pho'ne: -979-161-4 102- .Fax,.9-79-361-4503 i 5 Vol. 3 2r o -pg. 93 Brazos County Juvenile Justice Center Detention Services Agreement October 1, 2022—September 30, 2023 t=' CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM DETENTION OF JUVENILE OFFENDERS SPACE AVAILABLE STATE OF TEXAS § COUNTY OF BRAZOS § BRAZOS COUNTY JUVENILE BOARD BRAZOS COUNTY JUVENILE JUSTICE CENTER Detention Services October 1, 2022 - September 30, 2023 This contract and agreement for secure short-term detention of juvenile offenders is entered into by and between LAVACA County, acting by and through its duly authorized representative (hereinafter "Juvenile Probation") and the Brazos County Juvenile Board, acting by and through its duly authorized representative and County Judge, concerning detention residential services provided at the Brazos County Juvenile Justice Center .(hereinafter "the Facility") by the Brazos County Juvenile Services Department (Hereinafter "Service Provider") pursuant to license granted by the Texas Juvenile Justice Department and/or any other appropriate State agency with licensure or regulatory authority.over this facility. ARTICLE I PURPOSE 1.01 Whereas 'LAVACA County, in order to carry out and conduct its juvenile program in accordance with the juvenile Justice Code, Title III of the Texas Family Code has need of the use of detention facilities to house and. maintain children of juvenile age, who are referred to a detention facility for act(s) of delinquency or act(s) indicating a need for supervision, during pre-trial and pre-dispositional status by the Court. The placement facility to be utilized is owned: and -operated by Brazos County and Service -Provider, and is located at 1904. HWY 21 W., Bryan, Texas 77803. ARTICLE 1I TERM 2.01 The term ,of this Agreement is for 12 months commencing October 1, 2022 - September 30, 2023. It shall be automatically renewed for one (1) year terms thereafter, commencing October 1st and ending September 30ah of .each year, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to not renew this Agreement: ARTICLE III PROVISIONS OF SERVICES 3.01 A. Service Provider will provide: room and board, supervision. twenty-four hours per day, seven days a week; routine .medical examination and treatment within the Facility (but shall not provide or pay for emergency examination, treatment, or hospitalization outside. the Facility); an approved reducation program; recreation facilities; and .crisis intervention to each child placed within the Facility. B. If emergency examination, EMS treatment, health care treatment and/or hospitalization outside the Facility ("Outside Treatment") is required for achild placed in the Facility, the Administrator of the Facility is authorized. va 38e) Brazos County Juvenile Justice Center Detention Services Agreement =' October 1„022-September3Q,2023 to secure the.Outside Treatment at the expense of Juvenile Probation and agrees to indemnify and hold harmless .Service Provider, its officers, directors, representatives, agents, shareholders and employees from any and all liability for :charges for Outside Treatment. The Administrator shall notify the .appropriate juvenile Probation officials of Outside Treatment within twenty-four (24) hours of its occurrence, C. Children from Juvenile Probation who are alleged to have engaged in delinquent conduct, or conduct .indicating a need for supervision, as reflected in a Child in Need of Supervision Order. (GINS) will be admitted to the facility under the authority of any juvenile court -having jurisdiction or its designated official. Children not released within forty-eight (48) hours (,excluding weekends and holidays) must have a detention hearing in the LAVACA County juvenile court in accordance with the Texas Family Code, Title Ill (Section 54.01). If the child is ordered detained, a certified copy of the detention order must be delivered to the detention Facility prior to the child's re -admission. D. Each child placed in the. Facility shall be required to follow the'rules and regulations of conduct as fixed .and determined by :the facility administrator and staff of the Facility. E. Acceptance of a child by the Facility will be determined by Brazos County Juvenile Facility Staff. Service Provider.reserves the right to refuse admission of any child deemed. inappropriate. Service Provider has resolved to operate the Facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore, .Service Provider will not accept children whose detention would prevent the Facility from complying with the Juvenile Justice and Delinquency Prevention Act or those "juveniles who are charged with or has committed offenses that would not be criminal if committed by an adult or offenses which do not conistitute violations of valid court order, or such non -offenders as dependent or neglected children." Section 223(a) (12) (A), Juvenile Justice Delinquency Prevention Act. No child who is intoxicated or in need of immediate medical attention will be accepted under.any circumstances without having been seen, treated and released by a medical professional. and given written medical clearance. If -a child is :accepted by the Facility from juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, .unsuitable for the program or.combination of such conditions or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Service Provider shall notify Juvenile Probation of this determination. The child shall immediately be removed from the Facility but in no event longer than twenty four (24) hours after notification. It will be,the responsibility of juvenile Probation,.at.its expense, to provide for the transportation for the removal of the child. Any child not removed from. the facility within: 24 hours will be transported by Service Provider to Juvenile Probation and juvenile Probation will be charged the cost of staff, time and fuel for the transportation. The daily rate of detention shall increase to $200.00 for any child not removed within the 24- hour period. Any damage to county property or juvenile facility fixtures will be paid for by the Juvenile Probation Department and charges will be filed against the juvenile with the Brazos County Sheriff's Department. F. Service Provider agrees that the facility will accept any child who qualifies, without regard to such child's religion, race, creed, sex.or national origin. G. It is further understood and agreed by the parties that children placed in pre -adjudication care in the Facility shall be removed from the Facility by the appropriate authorities from juvenile Probation, or its agents, servants or employees at the conclusion of the ten (10) day working period authorized by the court order issued at the conclusion of the initial detention hearing by the,Judge of the appropriate juvenile court unless a new order has been issued authorizing the continued detention, and. a copy of the new order has been delivered to the Facility, or unless a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver is received by the Facility. A copy of the order issued pursuant to the waiver shall be furnished to the Facility. The same understanding and agreement between. the parties exists with the exception that court orders may, authorize detention for up to fifteen (15) working days after the.initial hearing and detention period. Vol.3 80 P9- = Brazos County Juvenile Justice Center = Detention Services Agreement October 1, 2022—September30, 2023 H. It is further understood and agreed by the -parties that, children may be released to the Probation Officer or other appropriate authority of Juvenile Probation pursuant to: (a) paragraph E of this Article, (b) an Order of Release signed by the judge of the juvenile Court of LAVACA County. I. Service Provider shall be in compliance with all. standards and requirements of the 'Texas Juvenile Justice Department and all applicable State and Federal law. J. Service Provider shall provide twenty (24) hour supervision for each child, including the supervision by detention staff during sleeping hours in a Secure Facility. K. Each child placed in the Facility shall be. provided the opportunity to complete the Massachusetts Youth Screening Instrument (MAYSI-2) as required by the Texas Juvenile Justice Department Facility personnel administering :the MAYSI-2 shall be properly trained, sign the warning page, and document time and date administered. The MAYSI-2 shall then be. promptly provided to Juvenile Probation of the detaining county. L. Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to comply with requirements of Special Education. students and their needs. M. It is further understood and agreed by the parties that nothing in this contract shall be construed to permit Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service .Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work, .duties functions, or pertaining to the maintenance and operation of the Facility. However, it is also understood that the Juvenile Court of LAVACA County shall control the -conditions and terms of detention supervision as to a particular child pursuant to the Texas.Family Code, Section 51.12. ARTICLE IV COMPENSATION 4.01 For and in consideration of the above -mentioned services, Juvenile Probation agrees to pay Service Provider the sum of $100.00 per day; the cost includes any duration during a 24 hour period •for each child. The daily rate shall be paid to Service Provider for each day a child is in detention. The cost is based on the projected actual cost of care for children in the facility. 4.02 Every child shall receive basic detention services. Additional services that require or request special accommodations, medications, including, but not limited to: psychological. assessments, mental health care, .medical treatment, Chapter 55 evaluations (fitness to proceed), special accommodation services, interpreters, special: dietary needs,. will be paid for by juvenile Probation. 4.03 Psychological services may be provided to the child on an as needed basis at the request of the Juvenile Probation Department and shall be paid for by Juvenile Probation. 4.04 Service Provider will submit an invoice for payment of services to juvenile Probation on a monthly basis. Said invoice shall be submitted within ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. 4.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this contract. Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): A. If Service Provider has an outside audit completed. on a yearly basis which specifies 3 E �� pg. Brazos County Juvenile Justice Center Detention Services AgFeentent October 1,:2022-September 30; 2023 receipt and expenditure of State:funds. Service Provider shall forward a copy of the annual outside audit to Juvenile Probation by March 1 following the end of the -:fiscal x year. B. If Service Provider does not obtain an,annual outside audit, then Service Provider shall. provide a separate accounting of_funds received from Juvenile Probation in whole.or in part paid from.. state funds. The.:accounting shall clearly list the state. ;funds received. from. Juvenile Probation :and account for .expenditures of said funds including documentation of appropriateexpenditures as well as' the years tax forms and documentation.. The, accounting shall be provided to Juvenile Probation thirty (30) days prior to the zenewai date of the contract. 4.06 it is understood and agreed by Service Provider that this Agreement is funded hi whole or in part with grant or state funds and shall. be subject- to termination without penalty,. either in whole or -in part, if funds .are not available or are not. appropriated by the Texas Legislature. 4:07 Service Provider agrees. to make claims for. payment or direct any payment disputes. to Juvenile Probation's Fiscal Officer. Service. Provider will not confact.other department employees regarding any claims of payment. 4.08 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code Section'231.006. 4.09 Except. to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an. effort to resolve :;tiy disputes related to this contract that may arise, no. matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration. or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute.,.and the parties shall pay the costs of mediation services equally. ARTICLE V ADDITIONALTERMS & AGREEMENTS 5.01 Prior to transporting a child to the Facility for placement in detention, Juvenile Probation shall call the Facility to :ensure the child will be considered for acceptance. Placement of children by authorized officers of Juvenile Probation may be -denied as. determined by the Facility. 5.02 A .child will -only be accepted in the Facility upon receipt by the Facility Admitustrator of a proper order/authorization-from the Juvenile Court of.LAVACA County. ARTICLE Vl` EXAMINATION OF PROGRAM: & RECORDS .6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the :terms of this, agreement and/or to review its record periodically. This examination and -valuation of the program may include site visitation, observation of programs in. operation, interview and the :adtiiinistration-of questionnaires to the staff of Service Provider and the children when deemed necessary. 6.02 Service 'Provider shall provide to Juvenile Probation such descriptive information on .contracted children as requested on forms provided by Juvenile Probation. 6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of.'Texas or juvenile Probation any and all books, documents or other evidence pertaining to the costs.and expenses of this Agreement. 4 Vol. 5$ O pg, � 8 7 Bra?os County Juvenile Justice Center r:, , Detention Services Agreement k •- . October D, 2022—September 30.2023 6.04 Service Provider will keep a record of services provided to juvenile Probation under this Agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by ,Juvenile Probation. Service Provider will maintain the records (as referenced -above) for seven (7) years after the termination of this Agreement. 6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office; or any successor agency, to conduct an audit. or investigation in connection with those funds. -Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. Service Provider will ensure that this clause -concerning the authority to audit funds received indirectly by subcontractors through the Service Provider and the requirement to cooperate is included in any subcontract it awards. .ARTICLE VII CONFIDENTIALITY OF RECORDS -7.01. Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not disclose,theinformation except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. ARTICLE VIH DUTY TO REPORT 8.01 Allegations Occurring :Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas .Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns, volunteers or contractors, shall report any allegation or incident .of abuse, neglect, exploitation, death or other serious incident involving a child in a juvenile justice facility or juvenile justice program in the following manner: A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24) hours from the time the allegation is made, to the following: 1. Local law enforcement agency; and 2. Texas juvenile.Justice Department by submitting a TJJD Incident Report Form to facsimile number 1- 512-424-671.6 (or if unable to complete the form within 24 hours, then by calling toll -free 1-877-786- 7263, followed by submitting the report within 24 hours of said call). 'In addition, for serious incidents, a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas juvenile justice Department within 24 hours of receipt; and 3. With respect to juveniles placed by Juvenile Probation, the TJJD Incident Report Form shall also be Sent to juvenile Probation within 24 hours at facsimile number (361) 798-5752 and. Service Provider Shall contact juvenile Probation by telephone at (361) 798-3714 within 24 hours. B.. For allegations and incidents of sexual abuse or serious physical abuse: 1.. Local law enforcement agency immediately, but no. later than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone to law enforcement; 2. Texas Juvenile Justice Department shall be notified immediately, but no later :than four (4) hours from the time a. person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report.shall be' made by phone by calling toll -free 1-877-786-7263. Within 24 hours of the report. by phone, the completed TJJD Incident Report Form shall be submitted by facsimile -number 1-512-424-6716 or by email at abuseneglect@gjd.texas.gov and 5 >�.- pg.l Brazes County Juvenile Justice center t _• °, �.., � • Detention Setyiccs Agreement October 1., 2022-September 30, 2023 b: 3.. With respect to child>en placed by -juvenile Probation, the TJJD Incident Report Form shaII. also be p sent.to uvenile Probation within 24 hours at facsimile number (361) 798-5752. 8.02 Allegations Occurring Outside the;Faciiity. Any person who witnesses, learns of, receives:an.oral or written statement from an alleged victim or• other person. with knowledge or who has a reasonable belief as- to the occurrence oF.alleged abuse, neglect, exploitation, death or other serious incident involving &juvenile, but that is not alleged to involve :an employee, intern, volunteer, contractor, or service provider of a program or facility; shall -be immediately reported to law enforcement or to other appropriate governmental unit as required in Texas Family Code Chapter 261.. .03 As used within this Agreement: A. An allegation or incident includes the witnessing, learning, or: receiving an oral or written statement. from an alleged -victim vr other person with reasonable belief or knowledge as to the occurrence or an alleged abuse, neglect; :exploitation, death or other serious incident involving a juvenile in a juvenile justice .facility or juvenile justice program. B. A serious •incident is attempted -escape, attempted suicide, escape, reportable injury, youth -on -youth physical. assault.or youth sexual conduct. C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or sexual abuse 'by non-contacf. D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires medical :treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical :technician, paramedic or. dental. E. A juvenile justice .facility- is a facility, including its premises and affiliated sites, whether contiguous or detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a private vendor under a contract with the governing board, juvenile board or governmental unit that serves juvenilesunder juvenile court jurisdiction.. The term includes: a public or private juvenile post -adjudication secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or. private non secure juvenile post -adjudication residential treatment facility :housing juveniles under juvenile courtjurisdiction. F. A juvenile justice program is a program or department operated wholly or partly by the governing board, juvenile board or by a •private vendor under contract with the .governing board or juvenile board that serves juveniles. under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice alternative education program. and .a non-residential program that serves juvenile offenders while under -the jurisdiction of the juvenile court. or juvenile board jurisdiction and &juvenile probation department. ARTICLE IX CRIMINAL HISTORY SEARCHES -9.01 Criminal history searches- shall be conducted by Service Provider for any and all of its employees, interns, volunteers or contractors providing services in a juvenile justice .facility or juvenile justice program that may have direct unsupervised access to children iti the facility or program. 9.02 Criminal history. '.searches shalt include the following: A. Texas criminal history fingerpriO'based criminal history background. search through the Texas Department of Public.'Safety. 6 V01. Sa pg. Brazos County Jgvenile Justice Center > } Deteption Services Agreement October 1, 2022 September 30, 2023 ' B. Local. law Enforcement sex offender, registration records check through the Public Sex Offender Registry on -the Texas Department of Public Safety website. C. Federal •Bureau of Investigation fingerprint -based criminal history background search .at the National Crime hnformation Center; internet-based searches shall not be used to conduct this background search. 9.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent criminal activity shall be maintained 'for monitoring purposes for whichever of the following occurs later: .duration of the individual's employment or period of service; minimum of three (3) years; or until any pending litigation,! claim, audit or review and all questions arising therefrom have been resolved. 9.04 As used within this Agreement, a disqualifying criminal history is a history that includes any .one of the following: A. A felony conviction against the laws of this state, another state, or the United States within the past ten (10) years; B. A deferred adjudication for a .felony against the laws of this state, another state, or the United States within -the past.ten (10) years; C. A current felony deferred adjudication, probation or parole; D. A jailable-misdemeanor conviction against the laws of this state,.another state, or the United. States witlun the past five -.(5) years; E. A deferred adjudication for a jailable misdemeanor against the, laws of this state, another state, or the United Stares within the past five (5) years; F. A current.jailable misdemeanor deferred adjudication, probation or parole; or G. The requirement to register as a sex.offender under Chapter 62 of the Texas Code of Criminal Procedure. .9.05 . In addition to .the criteria and time frames set forth in the above definition of disqualifying criminal history, an individual;must_not have direct unsupervised access to children in a facility or .program until at least one year has elapsed since the completion of any period of incarceration, community supervision, or parole. 9.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shalt be prohibited from having direct unsupervised access to children,in a juvenile justice facility or a juvenile justice program. 9.07 juvenile Probation -reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history from'being placed in a position that involves direct unsupervised contact with children. AR'1TCLE X DISCLOSURE OF INFORMATION 10.01 'Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to juvenile Probation, .and agrees that it shall .have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to juvenile Probation: A. Any and all corrective action required by any of Service Provider's licensing authorities; 7 Vol. 8a Brazos County Juvenile Justice Center Detention Services Agreement October 1, 2022-September 30, 2023 B. Any and .all litigation filed against Service Provider, or against 'its employees, interns, volunteers, _ . subcontractors; agents and/or consultants that have direct.contact with children; Any;arrest of any employee, -intern, volunteer, subcontractor; agent and/or consulfant of Service Provider that has direct contact with children; P. Any finding of "Reason to Believe" by a state regulatory agency in a child .abuse,.neglect and exploitation investigation where an, employee,, intern,, volunteer, sUbcot tractor, agent and/or consultant of the Service Provider;that.has d.irect-contact with children was the alleged.or designated. perpetrator; S The identity of any of the Service Provider's. employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact.with children that are registered sex offenders; and F. The :identity of any of Service. Providers employees; interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children. that have a criminal history. For the purpose of this Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole, (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction -or deferred adjudication within the past -five years. 10.02 -Service. Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to Juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee, intern, volunteer, subcontractor, agent and/or consultant of'the Service Provider, prior to placing that individual -.in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. ARTICLE XI_ EQUAL OPPORTUNITY 11:01 Service Provider.agrees'to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis ..Ofrace,�sex,-religion, disability or national origin. Service Provider shall abide by all. applicable federal, state and local laws: and.regulations. ARTICLE XII ASSIGNMENT & SUBCONTRACT -12.01 Service Provider. may not assign or subcontract any of its rights; duties and /or obligations arising out of this Agreement without the written.consent of juvenile Probation. ARTICLE )III OFFICIALS NOT TO BENEFIT. 1101 No officer,. employee or, agent of juvenile Probation .and no member of its governing body and :no other public officials of the governing body of the locality or localities in which the project is situated. or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof: s .vol. $� Pg' S� } Brains County Juvenile Tustice Center Detention Services Agreement October 1, 2022 September 30 2023 ARTICLE XIV :���' • • DEFAULT $A' 14A1 . Juvetule Probation may, by written notice of default to Service Provider, terminateahe whole or any part of this Agreemeat,:as it deems appropriate,. in any one of following circumstances: A. If.Service Provider failsto perform. the work. called for by this .Agreement within the time specified .Herein or ,any eztensiori thereof; or B. If Service :Provider fails to perform any of the other material provisions of -this Agreement; including failure -to achieve• the defined goals, outcomes, and. outputs, or so fails- to prosecute the work as to endanger the performance of. this Agreement in accordance with its .terms and in either of these two circumstances after receiving notice of default, Service. Provider does not cure such failure within a per od.of ten (10) days. ARTICLE XV TERMINATION 15.01 This Agreement may be terminated for any reason; A. By -either party upon ten (10) days written notice to the other party of the intention to terminate; or 'B. Upon expenditure of available. funds. 1.5.02 If at any time during the term of this, agreement Juvenile Probation, in its sole discretion, determines that the safety of .children being served under this Agreement may be in, jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving -notice to the Service Provider. ARTICLE XVI . WAIVER OF SUBROGATION '16.01 Service Provider :expressly waives any and all. rights it may have of subrogation to :any claims or rights .of its employees,..agents, owners, officers, -or subcontractors against Juvenile Probation. Service Provider also waives any rights :it may have 6 indemnificaE on from Juvenile Probation. ARTICLE XVII REPRESENTATIONS & WARRANTIES 17.01 Service Provider hereby°represents and: warrants thefollowing: A, That it has all necessary right,. title, license and authority to enter into this,Agreentent; A. `That :it .is -qualified. to do business in the State of Texas; that it hold all - necessary licenses and staff certifications to provide the type (s).of services being contracted for; that it is in compliance with all statutory :and regulatory requirements for the toperatiQm of its business and that there_ are no taxes due and owing to the State of Texas, .the County of Brazos or any political subdivision thereof; B. Brazos County will maintain in .force policies of general liability insurance against. loss to any person ($100,00.0.00) or property occasioned by acts ($1,00,000.00) or omissions of Service Provider providing limits of Sao%000.00 per occurrence.for bodily.injury and. $100,000.00 per occurrence of property damage. Certificate of Liability Insurance shall be furnished to Juvenile Probation. Furthermore, Juvenile Probation shall be notified immediately upon any changes in the status of the insurance policy and shall promptly furnish updated — certificates of insurance to Juvenile Probation. 9 Vol. 380 P9• ® Brazos Cobuty Juvenile Justice Center Retention Services Agreement October 1,:2022—Septembe00.2023 " '. `'`" =C: That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained,to reparE allegations or:ncidents of abuse, exploitation; neglect, death or serious incidents involving a child under the supervision of juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Depaxttnent administrative rules regarding abuse, neglect, exploitation, .death or : serious incidents; and that, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or juvenile.justice program, then it.:shall prominently post in all public,anel staff areas of: any and all of its ' offices/facilities, both. the English and Spanish language versions of the following official notice forms that are available. on the Texas Juvenile Justice Department website: Notice to Public Regarding Mimi Neglect and Exploitation and Notice to Employees Regarding. Abuse, Neglect and Exploitation. ARTICLE XVIR TEXAS LAW TO APPLY 18.01 This Agreement. shall be .construed under and. in accordance with- the laws of the State of Texas, and all obligations of the. parties created hereunder are performable in Brazos County, Texas. ARTICLE. XIX VENUE 19.01 Exclusive venue for any litigation arising from. this Agreement shall be:in Brazos County, Texas. ARTICLE XX LEGAL CONSTRUCTION, 20.01 ;In case anyone or .more of the provisions contained in. this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any :respect, such invalidity, illegality, or unenforceable provision shall not affect any ,.other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable ,provision had never been contained'tlerein. ARTICLE XXI PRIOR AGREEMENTS SUPERSEDED 21.01 'This Agreement constitutes the ;sole and only Agreement of the parties hereto .and :.supersedes any prior understandings.or written or oral Agreement between the parties respecting the within subject matter. This Contract .and Agreement is executed with the. declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have allegedly committed an act:of delinquency or an act indicating a need for supervision, and payment for such care will be made by juvenile. Probation for the children placed in the Facility by the judge of LAVACA County having juvenile. jurisdiction. ARTICLE XXII PRISON RAPE ELIMINATION ACT 22.01 Service Provider shall adopt and comply with all federal, state, county, andcity laws, ordinances, regulations and standards .applicable to the provision -of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the 'Prison Rape Elimination Act .of 2003 (PREA) which establishes .a zero -tolerance standard 'against sexual abuse and sexual harassment .of incarcerated persons, including juveniles, and. addresses the detection, elimination, prevention, and reporting of sexual abuse and -sexual harassment -in facilities housing adult and juvenile Offenders. [PREA §115.312(a)] Under.PREA, Service Provider is complying with PREA standards [PREA §115.312(b)] and shall make available to the CJPO -all incident -based aggregated data. reports of sexual abuse at its facility within 24-hours of the allegation, and all such data :may be requested by the Department of justice from the previous calendar year no later than June 30nt [PREA,§115.387(e) and (f)] 10 Vol. pg, Firefox about:blan Lavaca County Juvenile Probation Executive Director L . Caun County Judge Authorized Official .11 -of :12 Aram County duveWt Jusace,Center Detcation ScMcd Agmwmt October t, 2032—S*emW 20, 2023 Brazos County Juvenile Justice Center Linda Ricketsco Executive Director Cou Juvenile Board Chair Authorized Official V®!. �o Pg. (® 10/3/202Z 4:49 PM Brazos County Juvenile Justice Center Detention Services Agreement October I., 2022-Septapbpr 3A 2023 DR COMMISSIONERS COURT AZOSCOUNTY ON `.61ebl Ot5-T�— ,.20 FULLY EXECUTED IN DUPLICATE, 'EACH OF _ 'WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. By: Duane Peters, County. Judge 200 S. Texas Ave.,'Ste. 332 $ryan, TX 77803 .Phone: 979-361-4102 Fax: 979-361-4503 Volol. pg. -V 12 i] BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 111112022. ITEM: Approval of the following committee for the evaluation of proposals for RFP #23-561 Broadband Consultant. • a. Trevor Lansdown • b. Kimberly Roach • c. Billy Melzow • d. Brian Baker • e. Brian Pratt • f. Purchasing (Non -Voting) • g. Legal (Non -Voting) • h. Traylor (Non -Voting) TO: Commissioners Court FROM: Kaitlyn Battles DATE: 10/27/2022 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type No Attachments Available APPR .� Iozar Duane Peters Date County Judge Vol. �a��8o pg.. �� Lal BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 11/1/2022 ITEM: Approval of professional engineering services for design proposals GLS: • a. Old Reliance Road Reconstruction Phase 2 in the amount of $116,600.00 • b. Old Reliance Road Reconstruction Phase 3 in the amount of $102,700.00 • c. Old Reliance Road Reconstruction Phase 4 in the amount of $112,200.00 TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT. ATTACHMENTS: Commissioners Court Celina Nava 10/25/2022 False False $0.00 File Name Description Old Relaince Road Phase 2 Reconstruction Proposal 2022- Phase 2 09-02.pdf Old Relaince Road Phase 3 Reconstruction Proposal 2022- Phase 3 09-02.pdf Old Relaince Road Phase 4 Reconstruction Proposal 2022- Phase 4 09-02.pdf Type Backup Material Backup Material Backup Material A"RO Duane Peters Date County Judge Vol. 330 pg.. �� 1 :- GOODWIN - LASITER STRONG ENGINEERING • ARCHITECTURE • SURVEYING INN LUFKLANDSCAPE ARCHITECTURE • INTERIOR DESIGN' IN • GROESBECK B.RYAN/COLLEGE STATION • TYLER , WVVw.glSteXbS.c0rh , S e0tem er 2, 2022 .. . Brazos: County 2617 W. Hwy 21; Bryan, Texas 77803 Attn: Fred Paine, PE (via e-mail FP&in .brazoscountytx.gdi)' RE:.: Old Reliance Road -Reconstruction -,.,Phase 2 Professional Engineering Services Design Proposal Mr. Paine: Goodwin — Lasiter: 'Strong is pleased .to have been selected to:provide Professional Engineering Services:for.the referenced project. The project limits are from-Carrabba Road toAndert Road'(�7'800 LF).'Phase 2 of Old Reliance Road Reconstruction has been.partially designed by Gessner engineering: to. approximately the 50%_ level. GLS' scope. of work is to complete .the: design for this phase of the project. Based on our understanding; the 50% design completed to date includes the.following: • A Preliminary Engineering: Report was prepared by Gessner Engineering. , This report covered Phases 2, 3 and 4. This: report was not signed and sealed by. professional engineer. Preliminary Construction plans were prepared by Gessner Engineering, The current plan set (:pdo provided is'labeled: as a 50% set. • Cross' culvert drainage area maps: to. proposed culvert_ crossings. Detailed engineering drainage calculation will be provided for our review. 4t. is our understanding if is:the County's policy to:replace driveway culverts with same size pipe: : and a minimum size of 15" diameter.. We understand the scope of work to be as follows: Review of Existing Reports 1'Calculations 1 Design .. Perform review of existing PreliminaryEngineering Report • : Perform a plan review of the 50% labeled construction plans • Review existing drainage plan within the 50% plan set. It, is assumed calculations will. be provided for review.:Preparing drainage calculations to verify proposed culvert crossings'are not.included in this proposal Likewise, driveway culvert izing calculations are,not included in this proposal: It is our understanding an ALITOCAD .file(s), in .dw'g format, will be provided with :the information shown on the .pdf, 50% plan set. GLS will perform. a review of these file(s) and update to our AUTOCAD standards. This: review will be for all, phases of the Old Reliance Road reconstruction.from Carrabba Road to FM 2038. 4077 CROSS PARK DRIVE •SUITE 100 - y oi. � 3 EO ��, � � PHONE:. H FAX: 979-776-393B ' BRYAN, TEXAS •77BO2 T.B.P.E. L:S.-FIRM ENG NO. 413 - T.B.P.E.L.S. FIRM SURVEY NO. 101.10901 : File 1.0 W:\619\619003 - Old Reliance Road ReconstructiolData\Proposal-Contract\Old Relaince Road Phase 2 Reconstruction Proposa12022-09-62.doc Old Reliance Road: Reconstruction — Phase 2 -.Professional Engineering. Services Design Proposal September 2, 2022 Page 2 of 3 a Final Engineering Design • Prepare final construction plans using the AUTOCAD files of the exiting.50% design (prepared. Gessner Engineering),, including the following' Existing Conditions / Demolition -plan Tree Protection Plan --Show probable re -locations of privateutility relocations as needed (BTU, Frontier Communications, Suddenlink,: Atmos Gas, Wickson SUD) Paving and Grading Plan Driveway Profiles Drainage Area Map Drainage Culverts Plan and Profile Pavement Markings and Signage Plan Traffic.Control /Construction Phasing plans Erosion Control Plan Project Details • Perform Quality Assurance Quality Control (QA/QC)- review of 90% & 100% bid ready sets, contract book, and 'cost estirriates. Prepare Technical Specifications and Contract Book for Bidding. • Prepare final drainage -study & report with calculations documenting the sizing of the proposed drainage features • Coordinate design with BTU,7Atmos, Frontier, WicksonUD and other private 'utilities in the area including sending plans to utility providers for review for conflicts with existing utilities. • Generate cost estimate for the.90% submittal and 100%. bid ready documents. • Attend project meetings • Plan review submittals will be provided at the 90.% set and the 100% (Bid..Ready) set: The 90% construction set submittal is considered final and is submitted for the County's1inal review and comment. prior, to bidding. The submittal will include an Engineer's Opinion of Probable Construction Cost and complete bid book.' The 100% Bid Ready: Documents will includeany comments received and addressed from: the County's review of the 90% submittal. This subin . ittal . will include a final Engineer's Opinion of Probable Construction Cost and complete bid book that have.been updated in accordance with: any -changes made to the plan set. Fees The following is.a breakdown of the fees for the above described scope of work: 9 Project Management ................................. ................................ 9,000.00 0 Design Review of existing 50% plan set — Drainage Review ...................... ................................................... $ 7,500.00 — Plan Review." .......................... ...................................... ........... $ .6,000.00 — Preliminary Engineering Report Review (phases 2,3,4) .................. $ 5,000.00 — AUTOCAD- Review& Standards Update (phases 2,3,4),..,.,_ ........ $ 8,000.00 • Final Design (90%,& 100%) ............................................. ; ........... $ 81,100.00 TOTAL ........................................................ $116,600.00 4077 CROSS PARK DRIVE - SUITE 100 Vol. 31? 0 pg. N BRYAN,TEXAS-77802 T.B.P..EI.S. FIRM ENG NO. 413 File 1.0 PHONE: 979-778-9700 FAX: 979-776-383S T.B.P.E.L.S.FIRM SURVEY NO. 101, 10901 W:\619\619003 -Old Reliance Road Reconstrucflo\Daia\Proposal-Contract\Old Relaince Road Phase 2 Reconstruction Prbposa12022-09-02.doc Old Reliance Road:Reconstruction — Phase 2 -Professional Engineering. Services Design Proposal September 2, 2022 Page 3 of 3 - The above fees are based on the assumption that a usable AUTOCAD file is provided of:the existing 50% plans, set that includes all the information.as shown on the .pdf set. This includes three dimensional surfaces and survey data.In addition, this:proposal assumes detailed engineer drainage calculations will be provided:for review. Bidding and construction services are.:not included in this proposal. A separate proposal will be prepared once funding is available for construction. A. design for the bridge; crossing Wickson Creek: is not included in this proposal. The existing: . structure is to remain. . All correspondence between the. County and GLS will. be documented with Prop project management software. Thank you for the opportunity. We look forward to assisting you, uvith:your project. Sincerely, John Rusk, P.E. Vice President 5ranch Offices JR/ac Vol. � � $o - pg. Zoo 4077 CROSS PARK DRIVE • SUITE 100 - - PHONE: 979-776-9700 BRYAN. TEXAS • 77802 - FAX: 979-776-3839 T.B.P.E.L.S. FIRM ENG NO. 413 : ., T.B.P.E.L.S. FIRM SURVEY NO. 10110901 File 1.0 W:\619\619003 - Old Reliance Road Reconstructio\Data\Proposal-Contract\Old Relaince Road Phase 2 Reconstruction Proposal 2022.09-02.doc Brazos County Ph. 2 - Old Reliance Road Road Reconstruction Goodwin-Lasiter-Strong MANHOUR ESTIMATE SUMMARY ENGR. PROJECT STAFF CAD OFFICE �Administrativ TOTAL TOTAL' PRINCIPAL QAIQC DRAFTER I Manhours Manhours MANAGER ENGINEER .ENGINEER MANAGER MANAGER a Assistant • . .. Across Verticle Eneerg Dgn, ngiinesiPlans and Specifications i a Project Management Project Set -Up 4 4 10 4 22 Project/'Team Meetings .4 6 12 12 8. 6 2 2 52 -Client/Private Utility Coordination 2 4 4 8 2 20 - Field Visits /Check 4 8 12 12 36 b Preliminary Eng. Report Review (Ph. 2, 3, 4) 4 16 16 36 c AUTOCAD File Review & Standards Update (Ph. 2,3,4) 10 30 60 100 d Review of Existing Drainage Plan within the 50% plan set 8 20 40 20 20 108 e Prepare Final. Construction -Plans - 90% 4 24 20' 40 40 80 208 - QA/QC . 4 16 2 22 100% Bid Ready 4 4 16 24 24 56 2 130 f Prepare Technical Specifications and Contract Book 1 8 16 4- 29 - QA/QC 1 4 2 4 11 ... g Review of Existing Reports/Calculations - Drainage Areas Determination & mapping Check 2 4 8 10 24 -.Drainage Calculations Check 4 16 20 Drainage Culvert & Structure Sizing Check 4 16 4 24 QA/QC 16 16 Revisions to Report / Calculations / Maps 2 4 4 16 8 34 Summany Report Documenting Changes 1 2 2 4 8 8 25 h Generate Cost Estimate - 90% .4 .2 8 8 8.. 30 . 100% Bid Ready 4 1 8 8 5 26 TOTALS 15.. 76 49 140 254. 146 232 12 49 973 973 LABOR $3,150.00 $15,960:00 $10,290.00 $21,000.00 $33,020:00• $16,790.00.. $11,600.00- $1,140.00 $3,675.00 $116,625.00 Labor Costs $116,625.00 TOTAL PROPOSED ENGINEERING SERVICES $116,600.00 G.'16191619003 - Old Reliance Road ReconsimctiolDatatOmposal-Contractlhlanhour Estimate1619003 - PH. 2 - Manhour Estimate fS2 � 9/2/2022 Page 1 of 1 GOODWIN-LASITER GOODWIN LASITER ff STRONG, ENGINEERINGARChIITECTURE'•SURVEYING LANDSCAPE ARCHITECTURE • INTERIOR DESIGN LUFKIN' • GROESBECK BRYAN/COLLEGE STATION TYLER ' .:www.glstexas.COM 'September 2, 2022 Brazos County.. 2617 W. Hwy 21; Bryan,.Texas 77803 _.. ... Attn: Fred Paine, PE (via e-mail FPaine@.brazoscountytx.gov) RE.: Did Reliance Road -Reconstruction —,Phase 3 Professional Engineering Services Design Proposal Mr. Paine:_ Goodwin — Lasite'r = Strong is pleased.to have been selected to: provide Professional Engineering Services for. the referenced roject. The project limits are -from Aridert Road to Morgan Road 7,755 LF Phase 3 of Old Reliance Road Reconstruction.' has: been partially designed=by Gessner Engineering to approximately the _50%. level. GLS' scope .of work is to complete'the: design for this phase of the project. Based on:our understanding,.the 50%design completed. to date includes the, following: • A Preliminary Engineering Report was prepared by Gessner Engineering•: This report covered Phases 2, 3 and 4., Thin report was not signed and sealed by professional engineer., Preliminary Construction plans were prepared by, Gessner Engineering.' The current plan set (pdo provided is labeled; as a 50% set. • Cross_ culvert rainage area maps to proposed culvert crossings. Detailed=engineering drainage calculations will be provided for our review: It. ' our understanding it: is the County's policy to replace driveway culverts with same size: .. piping and a minimum of 15" diameter. . We understand the scope of work to be as follows:' Review of Existing Reports fCalculations I Design • Perform a -plan review of the 50% labeled construction plans • Review existing drainage plan within the 50% planset. It is assumed calculations will be provided for review. Preparing drainage calculations to verify proposed culvert crossings -are not included in this. proposal. Likewise, driveway culvert sizing calculations are not included in this proposal. = Final Engineering Design • Prepare final construction plans using the ALITOCAD files of the exiting 50% design` (prepared Gessner Engineering);: including the following; Va g n pg;y 4077 CROSS PARK DRIVE • SUITE 100 PHONE: 979-'77B-9700 BRYAN. TEXAS • 77602 - FAX: 979-776-3999 T.S.P.E;L,S. FIRM ENG NO. 413 .. - . .. . .. T.B.P.E.I,.S.:FiRM SURVEY NO. 10110901 : . . File 1.0 W:\619\619003 - Old Reliance Road Reconstructio\Data\Proposal-Contract\Old Retain ce Road Phase 3 Reconstruction Proposal2022-09-02.doe p Old Reliance Road Reconstruction — Phase 3 -Professional Engineering. Services Design Proposal September 2, 2022 Page 2 of 3 — Existing.Conditions /Demolition planJ Tree Protection Plan — Show probable re -locations of private utility. relocations as. needed (BTU, Frontier Communications, Suddenlink, Atmos Gas, Wickson"SUD) Paving and Grading Plan Driveway Profiles —Drainage Area Map — Drainage Culvert Plan and Profile — Pavement Markings and Signa0e Plan Traffic Control / Construction Phasing plans. Erosion Control Plan Project Details • Perform Quality Assurance Quality Control:(QA/QC) review of 90% and 100% bid ready sets, contract book and cost* estimates. ... • Prepare Technical -Specifications and Contract Book for Bidding. • Prepare final drainage study & report with:calculatio ns documenting the sizing of the proposed. drainage features - Coordinate design with BTU, Atmos, Frontier, Wicks -on SUD and other private- utilities in the area, including sending plans to utility providers for review for conflicts with existing Utilities. Generate cost estimate for -the 90% submittal and 100% bid ready documents. • q Attend project meetings • Plan review submittals will be provided.at the 90% set and the 100% (Bid Ready). set:. — The 90% construction set submittal is considered final and is submitted for the County's final review and comment. prior to bidding. The submittal will include an Engineer's Opinion of Probable Construction Cost and complete bid: book.. — The 100% Bid Ready.Documents will include any comments received and addressed from the County's review of the. 90% submittal. This submittal will include- a final Engineer's Opinion of Probable Construction Cost and complet& bid book that have been updated in accordance with any -changes made.to the plan set. Fees The following is a breakdown of the fees for the above described scope of work- • Project Management.., .................................................. 2 ...... 8,700.00 • Design Review of existing 50% plan set — Drainage Review ........................ ..................................... .......... $ 7,500.00 - Plan Review ..... ...... ............................................................ $ 6,000.00 • Final Design (90% & 100%) ......................................................... $80,500.00 TOTAL....................................................................................$102,700.00 a The above fees are based. on the assumption that: a usable AUTOCAD file.is provided of the existing 50% plans set that includes all the information as shown on the pdf set. This includes three dimensional surfaces and survey data. In addition, this proposal assumes detailed engineer drainage calculations. will be provided for review, V01.pg. Z-0 3 4077 CROSS PARK ORIV . E-SUITE10. .1_ PHONE: . 979-776-9700 BRYAN, TEXAS - 77BO2 . . .. I I FAX: 979-778-383B T.-B.P.E.L.S. FIRM ENG NO. 413 T.B.P.E.L.S. 'RRIM SURVEY NO. 1011 OEi)01. File 1.0 WA619\619003 - Old Reliance Road ReconstructioNData\Proposal-Contract\Old Relaince Road Phase 3 Reconstruction Proposal 2022-09-02.doc Old Reliance Road Reconstruction — Phase 3 -Professional Engineering Services Design Proposal September 2, 2022 Page 3 of 3 Bidding and construction services are not included in this proposal. A separate proposal:will be prepared once funding is available for construction. All correspondence between the County and GLS will be documented with Procore project management'software. Thank you for the opportunity.. We look forward to assisting you with your project. Sincerely, John Rusk, P.E. Vice President Branch Offices, JR/ac 4077 CROSS PARK DRIVE - SUITE 100 PHONE: 979-776-9700 BRYAN, TEXAS - 77BO2 FAX: 979-776-3936. - T.B.P.E.L.S. FIRM ENG NO. 413 - T.B.P.E.L.S.:FIRM SURVEY NO. 10110601 File 1.0 w:\619\619003 - Old Reliance Road Reconstructio\Data\Proposal-Contract\Old Relaince Road Phase 3 Reconstruction Proposal 2022-09-02.doc IN Brazos County Ph. 3 : Old Reliance Road Road Reconstruction. Goodwi n-Las ite r-Strong MANHOUR ESTIMATE SUMMARY ENGR. PRINCIPAL QAIQC MANAGER =.n�gineeryn esign la PROJECT STAFF ENGINEER ENGINEER s a per l� leaiions TOTAL TOTAL CAD OFFICE Administrativ DRAFTER I Manhours Manhours. MANAGER MANAGER a Assistant _.. Across - Verticle a Project Management Project Set -Up 4 4 10 4 22 Project/Team Meetings 4 6 12 12 " 8 6_ 2 2 52 Client / Private Utility Coordination 2 4 4 8 2 20 - Field Visits / Check 4 8 12 12 :. 36. b g e g d Review of Existing Drainage Plan within the 50% plan set. 8 20 40 ' 20 20 .: 108 e Prepare Final Construction Plans 90% 4 20 20 40 40 80 .. 204 - QA/QC 4 16 . 2 . .. 22 . 100% Bid Ready 4 4 16 24 24 58 2 132 f Prepare Technical Specifications and'Contract Book 1 8 16 4 29 _ QA/QC' .. 1 4 2 4.. 1.1. g Review of Existing Reports/Calculations Drainage Areas Determination & mapping Check 2 4 8 10 24 Drainage Calculations Check 4 14 18 - Drainage Culvert & Structure Sizing Check 4 14 10 28 - QA/QC 16 16 - RevisionstoReport/Calculations/Maps 2 4 4 14 8 32 Summary Report Documenting Changes 1 2 2 4 8 8 25 h Generate Cost Estimate - 90% 4 ... 2 8 . g 8. 30. - 100% Bid Ready 4 1 8 8 5 26 ' TOTALS 15:' 68 49'. 124:. 222' 122 :. 174 12 49 835 835 LABOR $3,150.00 $14,280.00 $10,290.00 $18,600.00 $28,860.00: $14,030.00 $8,700.00 - $1,140.00 $3,675.00 $102,725.00 Labor Costs $102,725.00 TOTAL PROPOSED ENGINEERING SERVICES $102,700.00 f t W.•16191619003 - Old Reliance Road ReconstrucliolDatalProposal-ContractlManhour Es6'matel6190o3 -PH. J - Manhour Estimate Page 1 of 1 9/2/2022 GOODWIN-LASITER GOODWIN • LASITER STRONG: ENGINEERING -ARCHITECTURE - SURVEYING LANDSCAPE ARCHITECTURE •INTERIOR DESIGN L.UFKIN'• GROESBECK - BRYAN/COLLEGE STATION • TYLER g to . www. Is xas colic 'September 2, 2022 Brazos .County 2617 W. Hwy 21..:. . Bryan; Texas 77803', Attn: Fred Paine, PE (via e-mail FPaine anbrazoscountytx.gov) RE:.:- : :Old Reliance Road Reconstruction -:Phase 4 Professional Engineering Services Design Proposal Mr. Paine: Goodwin — Lasiter — Strong is pleased .to have been selected to.proivide Professional Engineering Services for the referenced project..The project limits -are from Morgan Road to FM 2038 (-9,450 LF). Phase 4 of Old Reliance Road: Reconstruction has. been partially designed by Gessner Engineering to.approximately the 50% level. GLS' scope of work is to -complete the design. for this phase of the -project. Based on our understanding, of the. 50% design completed to date includes the following:. • A Preliminary Engineering: Report was prepared by Gessner Engineering.: This report covered Phases Z 3 and 4. This: report was not signed and sealed by professional engineer.:. . • Preliminary Construction plans were prepared by Gessner Engineering. The current plan set (pdo. provided is labeled. as a 50% set. • Cross: culvert =drainage area: maps toproposed culvert:'erossings. Detailed engineering drainage 'calculation will be provided for our review. It is our understanding it is the County's policy to:replace driveway culverts with same size pipe:: and a minimum of 15" diameter. . We understand the scope of work to be as follows: Review of Existing Reports I Calculations 1 Design •:: Perform a plan review:ofthe 50% labeled: construction plans • Review existing drainage plan within the 50% plan set. It is assumed calculations will be provided for review.: Preparing drainage calculations to verify proposed culvert crossings are not included in this proposal..Likewise, driveway culvert . sizing calculations are not.included in this proposal: 7. Vol. _ . � 80 ..__ P9 4077 CROSS PARK DRIVE • SUITE 100 PHONE: 972-776-9700 - BRYAN.: TEXAS • 77802 - FAX: 979-776-3B3B; FIRM ENG No. -413 .. T.B.P.E.L.S: FIRM SURVEY NO. 10110901 - File 1.0 W:\619\619003 -Old Reliance Road Reconstructio\Data\Proposal-Contract\Old Relaince Road Phase 4 Reconstruction Proposal2022-09-02.doc Old Reliance Road Reconstruction — Phase 4 -Professional Engineering Services Design Proposal September 2, 2022 Page 2 of 3 Final Engineering Design • Prepare final construction plans using the AUTOCAD files of the exiting" 50% design (prepared Gessner Engineering), including the following: — Existing Conditions / Demolition plan / Tree Protection Plan = Show probable re -locations of private. utility relocations as needed (BTU, Frontier Communications, Suddenlink, : Atmos Gas, Wickson SUD) — Paving and Grading Plan — Driveway Profiles Drainage Area Map — Drainage .Culverts Plan and Profile — Pavement Markings a►id.Signage Plan — Traffic Control/ Construction Phasing plans — Erosion Control Plan — Project Details • Perform Quality. Assurance / Quality, Control (QA/QC) review.of 90% and 100% bid ready sets, contract book and cost estimates. • - Prepare Technical Specifications and Contract Book for Bidding. . • Prepare final drainage study &report with calculations documenting the sizing of the. proposed drainage features • Coordinate design with BTU; Atmos, Frontier, Wickson SUD and other private utilities in the area including sending plans to utility providers:for:review for conflicts with_existing utilities. • Generate cost estimate for the 90% submittal and 100%.bid ready documents. • Attend project: meetings • Plan review submittals will be provided at the 90% set and the 100% (Bid.Ready) set: -..The 90% construction set submittal is considered final and is submitted for the County's final review and comment prior to -bidding. The submittal will include an Engineer's Opinion of Probable Construction Cost.and complete bid book. — The 100% Bid Ready: Documents will include any comments received and addressed from the County's review of the 90% submittal. This submittal will include a final Engineer's Opinion of Probable Construction Cost and complete bid book that have been updated in accordance with any changes made to the plan set. Fees The following is a breakdown of the fees for the above described scope of work: • Project Management .................................. .................................$: 9,600.00 • Design Review of existing 50% plan set — Drainage Review.....................................................................$ 7,500.00 - Plan Review.............................................................................$ 7,000.00 • Final Design (90% & 100%)................. ........................................ $ 88,100.00 TOTAL...................................................................................$112,200.60 4077 CROSS PARK DRIVE • SUITE 100 BRYAN.TEXAS•77902 _ PHONE: 979-776-9700 FAX: 979-776-3636 T.B.P.E.L.S-. FIRM ENG NO. 413 T.B.P.E.L.S. FIRM SURVEY NO. 101. 10901 File 1.0 W:\619\619003 - Old Reliance Road Reconstructio\Data\Proposal-Contract\Old Relaince Road Phase 4 Reconstruction Proposal2022-09-02.doc Old Reliance Road: Reconstruction —Phase 4 -Professional Engineering Services Design Proposal September 2, 2022 Page 3 of 3 The above fees. are based on the assumption that a usable AUTOCAD file is provided:of:the existing 50% plans set that includes all the information as shown on the .pdf set. This includes three dimensional surfaces and survey data.In addition, this proposal assumes detailed engineer drainage calculations will be provided: for review. Bidding and -construction services are. not included in this: proposal. A separate proposal will be prepared once funding is available for construction. A design for the existing creek crossing at approximate STA 391+50 is not included in this proposal.: The existing structure is to remain. All correspondence between the. County and GLS will be documented with Procore project management software. Thank you for the opportunity. We look forward to assisting you with your project. Sincerely, John Rusk, P.E.: Vice President Br-anch Offices JR/ac Vol. pg. Z 4077 CROSS PARK DRIVE -SUITE 100 PHONE: 979-776-9700 BRYAN, TEXAS • 77602 FAX: 979-776-3636 T.B.R.E:L.S. FIRM ENG NO. 413 _ _ T.B.P.E.L.S.. FIRM SURVEY NO. 10110901 File 1.0 W:\619\619003 - Old Reliance Road Reconstructio\Data\Proposal-Contract\Old Relaince Road Phase 4 Reconstruction Proposal2022-09-02.doc n Brazos County Ph. 4 - Old Reliance Road Road, Reconstruction Goodwin-Lasiter-Strong MANHOUR ESTIMATE SUMMARY ENGR. PROJECT STAFF CAD PRINCIPAL QAIQC OFFICE Administrativ TOTAL TOTAL' DRAFTER I Manhours Manhours MANAGER ENGINEER ENGINEER MANAGER MANAGER a Assistant Across . Verticle Engineering Deign, la s nd Specifications a Project Management ; - Project Set -Up 4 4 10 4 22 -Project/Team Meetings 4 6 12 12 8 6 2 2 52 - Client / Private Utility Coordination 2 4 4 8 2 20 -Field Visits/ Check 4 10 14 14 42 b PFe1 :� y: 6na `ng o,,peFt Review tow . g e AUTOGAD Fi'e Review & Standa.d� d Review of Existing Drainage Plan within the.50% plan set 8 20 40 20 20 108 e Prepare Final Construction Plans 90% 4 24 30 50 58 100 266 QA/QC - 4 16 .2. 22 - 100% Bid Ready 4 4 16 20 30 58 2 134 f Prepare Technical Specifications and Contract Book 1 8 16 4. 29 QA/QC 1 4 2 4. 11... Review of Existing Reports/Calculations Drainage Areas Determination & mapping Check 2 4 10 10 26 Drainage Calculations Check 4 .. 16 20 Drainage Culvert & Structure Sizing Check 4 16 10 30 - QA/QC 20 20 - Revisions to Report / Calculations / Maps 2 4 4 16 8 34 - Summany Report Documenting Changes 1 2 2 4 8 8 25 h Generate Cost Estimate - 90% 4 .2 .8 8 8. 30 30 - 100% Bid Ready 4 1 8 8 5' T¢{ALS 15: 72 53 136.. 236.. 150 194 12 49 917 917 LABOR $3,156.00 $15,120.00 $11,130.011 $20,400.06 $30,680:00 $17,250.00 $9,700.00 $1,140.00 $3,675.00 $112,245.00 Labor Costs $112,245.00 TOTAL.PROPOSED ENGINEERING SERVICES $112,200.00 WWIM619003- Old Reliance Road Reconstmu tiolDatalPmposal-Conhact Manhour Eslimate1619003-PH. 4- Manhour Estimate 9/2/2022 Page 1 of 1 GOODWIN-LASITER lid BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Road and Bridge NUMBER: CC2022 Final Plat Willow Run Ph 1 Lots 1-AR-1, 1-AR-2 and 1-CR DATE OF COURT MEETING: 11/1/2022 ITEM: Approval of the Final Plat of Lots 1-AR-1, 1-AR-2 and 1-CR Willow Run Phase One being a Replat of Lots 1-A, 1-C and 1-D Willow Run Phase One; John Payne Survey A-195 and John Childress Survey, A-92; City of College Station ETJ, Brazos County, Texas. Site is located in Precinct 1. TO: Commissioners Court FROM: Karen Tyler DATE: 10/21 /2022 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Plat Application-Replat Lots 1-A 1-C 1- Application for Development Backup Material D pdf V PLAT SURV-01 09302022.pdf Plat - Sheet 1 of 2 Backup Material V-PLAT SURV--02 09302022.pdf Plat - Sheet 2 of 2 Backup Material . RO � aa. Duane Peters Date County Judge . Volo 3 s o Pg. Z10 Brazos County Road & Bridge Office 2617 SH 21 West Bryan, TX 77803 Telephone: (979) 822-2127 Fax:(979 775-0456 Email: platsC@-brazoscountvtx.Qov PLAT APPLICATION PROPERTYSUBJECT •- . APPLICATION DATE': 7/26/2022 1 RESUBMITTAL: ❑ YES I NO PROJECT / SUBDIVISION NAME: REPLAT OF LOTS I -A, i-C & i-D OF WILLOW RUN PHASE ONE PROJECT ADDRESS OR LOCATION: 13410 Headwater Lane. College Station TX 77845 LEGAL DESCRIPTION: Final Plat of Lots 1-A, 1-C & 1-D of Willow Run, Phase One IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS: NUMBER OF LOTS: 3 1 TOTAL ACREAGE 2441 acres JURISDICTION: ❑ CITY LIMITS R1 ETJ ❑ OUTSIDE ALL CITY LIMITS AND Ms * Notification of Application completeness will be given within 10 days- of Application date. All incomplete Applications will be rejected. This Application shall expire five (5) years from the Application date of the project. TYPE OF APPLICATION MASTER PLAN ❑ SIMPLIFIED PLAT ❑ PRELIMINARY PLAN ® FINAL PLAT ❑ AMENDING PLAT ❑ REPLAT IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES ® NO Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Floodplain Permit in accordance with the Brazos County Flood'Damage Prevention Ordinance does not imply that Development outside the areas of special flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or employee of Brazos County in the event flooding or flood damage does occur. TxDOT• ` WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? 11 YES ® NO APt?C(CANT INF04tMA 0 FIRM NAME: CONTACT: Patrick Steebos ADDRESS: 30 Triumph Ct CITY. College Station STATE: TX ZIP: 77845 PHONE. (979) 595 - 7218 FAX: EMAIL: patrick@suzannesdancestudio.com PROPERTY OWI�EKINFORMATION E '� , ', ;,Fsti: Y:e: w &Si T. ..,'U,.. .,„r� > r I i'J=.:. �` 'k.i:: a r, �9 � .Ar . FIRM NAME: CONTACT: Roy & Cindy Brantley ADDRESS: i34io Headwater Lane CITY: College Station STATE: TX ZIP: 77845 PHONE: (979) 777 - 8044 FAX: EMAIL: patrick@suzannesdancestudio.com J"^i. 'Si,` ENGINEERINF,bRIVIATIONNO FIRM NAME: Colliers Engineering & Design CONTACT: Chuck Dawkin ADDRESS: 13501 Katy Freeway, Suite 1700 CITY: Houston STATE: Texas ZIP: 77079 PHONE: 713-823-8028 FAX: EMAIL: chuck.dawkin@colliersengineering.com SUVEYOR INF_ QRMATION wr ,. ,t 3 .wrriSL .�{a\'.' .'d4,. �. �:' :�f�': f xR„ .:isk . -,.$ '�+%k • .,:NLsr. ... Lr^. �T. FIRM NAME: Colliers Engineering & Design CONTACT: Chuck Dawkin ADDRESS:13501 Katy Freeway, Suite 1700 CITY: Houston STATE: Texas ZIP:77079 PHONE: 713-823-8028 FAX EMAIL: chuck.dawkin@colliersengineering.com R INFORMA3IONz a r' 5 FIRM NAME: CONTACT: ADDRESS: CITY. STATE: ZIP: PHONE: FAX: EMAIL: 'ROPERTY OWNER. GONSENT / AGENT AUTHORIZA I IC Vol. 3 $G Pg. Z I Z By my signature, I hereby affirm that I am the property Owner of record, or if the Applicant is an organization or business entity, that authorization has been granted to represent the Owner, organization or business in this Application. I certify that the preceding information is complete and accurate, and it is understood that I agree to the DevelopmenUSubdivislon of this property. SIGNATURE: PRINTED NAME: DATE: SIGNATURE: PRINTED NAME: DATE: By signing this form, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of Application indicated on page one of this Application. The Owner further acknowledges that submission of an Application does not in any way obligate the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the stairs recommendation. Application Check List: Copies of finished plat with corrections (if any): 0 Three (3) hard copies to Brazos County R One (1) .pdf copy to Brazos County I] One (1) .dwg copy to Brazos County I] One (1) hard copy to Brazos County Health District ® One (1) hard copy to Brazos County 911 ® One (1) hard copy to local Water District or Company Letters of approval (to be sent by the approving institution directly to Brazos County Engineering): 91 Letter from Brazos County Health District - For On -site sewage evaluation. ❑ Letter from Brazos County 911 - For Road names. ® Letter from Water District or Company. - Stating water availability, etc. If property is within an Extraterritorial Jurisdiction (ETJ) of a City: ❑ Approval notification from appropriate City. Applicant attests that they have signed this Application in the capacity designated, if any, and further attests that they have read document and the statement contained herein and any attached are true and factual. All Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that this Application is -not finished or dated until all documents listed above are filed at the Brazos County Engineering Office and all applicable blanks are filled in the Application above. Vol.: pg. Z SIMPLIFIED FINAL PLAT REQUIREMENTS Every Simplified Plat shall include all of the following: ❑ Title Block with the following information: ❑ Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and surveyor. ❑ Proposed name of Subdivision. (Subdivision name & Street names will be approved through the Brazos County 911:-) (Replats need to retain original Subdivision name.) ❑ Date of preparation. (Include the date of any revisions on the plat.) ❑ Engineer's scale in feet. ❑ Total area intended to be developed. ❑ Proposed number of Lots to be developed. ❑ Re -plat or Amending Plat, existing Lot and Block description or Abstract name and number. ❑ North arrow. ❑ Drawn on 24" x 36" sheet to scale of 100-feet per inch or larger. ❑ Subdivision boundary indicated by heavy lines. Boundary must. include all of Parent Tract. ❑ All horizontal control and vertical elevations depicted on the plat shall be tied to NAD83 and NAVD 1988 Datum. ❑ A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in detail to identify the location of the proposed plat. ❑ All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number, and existing use. ❑ All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the face of the plat drawing. ❑ County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district boundaries and Subdivision section and/or phase boundaries.. ❑ Road names and Right -of -Way width for all Roads. (Existing and proposed) ❑ All existing and proposed plat boundary lines, phase/section lines, and Lot lines with bearings and dimensions. ❑ Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) ❑ Pipelines: label company with volume and page. ❑ All,certification language as found in Appendix C. ❑ Easements and rights -of -way shall be dedicated to the public. The dedication of all Easements and rights -of -way shall be accomplished free of liens. The dedication shall be accompanied by the Certificate of Ownership and Dedication language found in Appendix C. The Owner's and any lien holder's dedication, .and restrictions if any duly acknowledged in the manner required for acknowledgement of deeds, shall also be provided. ❑ All proposed Easements and existing Easements of record that have a designated route shall be shown on the plat with bearings and dimensions. The Owner shall be responsible for coordinating with all Utility Providers the location of all utility Easements that are shown on the Final Plat. ❑ Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plat note. ❑ Metes and bounds description of the property to be subdivided shall be certified by a Registered Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and Voi. �10 pg, ZI q distances to a corner of the original land grant survey of which the Subdivision is a part, according to the best available data. (Shown on drawing; not separate description) ❑ All Subdivision external corners, angle points, points of curvature and points of tangency shall be set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded and shall be a TxDOT "Light Duty Setting" monument with an aluminum or bronze disk as specified in Appendix C of the TxDOT Survey Manual of April 2011. Alternately, Bernsten® Standard Aluminum Base monument (or equivalent as approved by the County Engineer) embedded and backfilled with compacted sand may be used. All Daughter Lots, Blocks and rights -of -way within the Subdivision shall be fully monumented in compliance with the Texas Board of Professional Land Surveying Act and the Board Rules set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded. ❑ Primary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a part. All boundaries shall be tied to a County control monument. ❑ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. ❑ The On -site Sewage Facility (OSSF) setback as required by the Brazos County Health District. ❑ The location, zone classification and panel Effective Date of the 100-Year Floodplain as identified on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal Emergency Management Agency (FEMA). ❑ If there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A classification, or if there exists within or adjacent to the plat any water courses whose upstream drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year Floodplain as determined by an engineering study under the seal of a Registered Professional Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points within the plat. ❑ BFE's shall be shown for all points within the plat, as determined by the results of an engineering study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the plat, the BFE established by the accompanying FEMA- published flood study may be substituted for the engineering study. ❑ A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot within the plat. This minimum FFE shall be twelve (12) inches higher than the highest spot elevation that is located within five (5) feet outside the perimeter of the Building, or two -feet above the BFE, whichever is higher. ❑ If any areas within the plat include a 100-Year Floodplain (as determined by the results of an engineering study or as established by FEMA), a benchmark shall be established by the Owner within or immediately adjacent to the boundary of the plat. The location, description and elevation of the benchmark are required to be identified on the face of the plat. The elevation of this benchmark shall utilize the same vertical datum as that used in the engineering study to determine the FFE. ❑ A separate drawing containing both existing and proposed topographic information at 2-FT contour intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing & proposed). ❑ The certification language as found in Appendix C for both the Commissioner's Court approval and the County Clerk's filing certificate shall be located on the face of the plat. These signatures shall be obtained after approval by the Brazos County Commissioner's Court. ❑ if any Lot within the plat will be served by a well or an On -site Sewage Facility (OSSF), a letter must be provided by the Brazos County Health District stating they have examined the plat and that it is in compliance with the Brazos County On -site Sewage Facility (OSSF) Regulations, Construction Standards for On -site Sewage Facility (OSSF) Regulations as published by the Texas Commission on Environmental Quality (TCEQ). This letter must be signed by a representative of the District prior to Final Plat approval. Vol. 3g^ pg. ❑ If the plat contains a water well site, there shall be a depiction of the TCEQ separation requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41. ❑ If rural route mailboxes are proposed, the plat note as found in Appendix G.2 for placement of such mailboxes shall be shown on the face of the plat. ❑ If any areas of the plat are located outside of all incorporated areas, the plat note as found in Appendix GA regarding the requirement to obtain a unique Development Permit from the Brazos County Floodplain Administrator prior to locating or altering a structure or land shall be placed on the plat. ❑ It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not duplicated. Subdivisions with different sections are considered unique. The Owner shall check with the County Clerk's records for verification. ❑ Driveway culverts for all Lots shall be designed by a Licensed Professional Engineer. ❑ if entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT) controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are required to be submitted with the Preliminary Plan stating that the general entrance or driveway configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required prior to approval of Final Plat. ❑ The diameter and length for each driveway culvert shall be shown on a table on the plat. This information shall also be placed in the deed restrictions for the Lots in the Subdivision. ❑ The Owner shall provide a letter of serviceability from an entity or entities providing water service or a letter stating that no service is available within 300 feet of the Subdivision and certifying that the Lots are suitable for private wells. ❑ Any Improvements proposed within the Right -of -Way including, but not limited to, irrigation, landscaping, sidewalks, Subdivision identification signs, etc. shall be maintained in accordance with an executed license agreement between the County and the Owner. ❑ This check list along with the required copies of the plat shall be submitted to the County Engineer for approval. ❑ Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property and detention basins, if needed. ❑ All existing and proposed water courses or manmade drainage channels shall be located within a Common Area to be maintained by Owner. Every Master Plan / Preliminary Plan shall include all of the following: ❑ Title Block with the following information: ❑ Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and surveyor. ❑ Proposed name of Subdivision. (Subdivision name & Street names will be approved through the Brazos County 911.) ❑ Date of preparation. (Include the date of any revisions on the plan.) ❑ Engineer's scale in feet. ❑ Total area intended to be developed. ❑ Proposed number of Lots to be developed.. ❑ Abstract name and number. ❑ The Preliminary Plan shall carry the legend "PRELIMINARY PLAN FOR REVIEW PURPOSES ONLY".. ❑ North arrow. ❑ Drawn on 24" x 36" sheet to scale of 100-feet per inch or larger. ❑ Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract. ❑ All horizontal control and vertical elevations depicted on the plan shall be tied to NAD83 and NAVD 1988 Datum. ❑ A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in detail to identify the location of the proposed plan. ❑ All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number, and existing use. ❑ All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the face of the plan drawing. ❑ County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district boundaries and Subdivision section and/or phase boundaries. ❑ Road names and Road designation (whether the Road will be public or privately owned), pavement width and Right -of -Way width for all proposed Roads within and all existing Roads abutting the plan. (Proposed and existing) ❑ All existing and proposed plan boundary lines, phase/section lines, and Lot lines with bearings and dimensions. ❑ Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) (Existing and proposed.) ❑ Pipelines: label company with volume and page. ❑ The Preliminary Plan (including the entire Parent Tract if only a portion of that tract is to be subdivided) shall be shown on a single sheet, regardless of its acreage. The Preliminary Plan may also be shown on multiple sheets if necessary to show all detail and required information as required by this section. ❑ Size, In acres, of all Daughter Tracts. ❑ Centerline tangent lengths and curve data for all proposed Roads. ❑ Easements and rights -of -way shall be dedicated to the public. The dedication of all Easements and rights -of -way shall be accomplished free of liens. i ❑ All proposed Easements and existing Easements of record that have a designated route shall be shown on the plan with bearings and dimensions. The Owner shall be responsible for coordinating with all Utility Providers the location of all utility Easements that are shown on the Final Plat. ❑ Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plan note. ❑ Metes and bounds description of the property to be subdivided shall be certified by a Registered Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and distances to a corner of the original land grant survey of which the Subdivision is a part, according to the best available data. (Shown on drawing; not separate description) ❑ Primary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a part. All boundaries shall be tied to a County control monument. ❑ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. ❑ The On -site Sewage Facility (OSSF) setback as required by the Brazos County Health District. ❑ The location, zone classification and panel Effective Date of the 100-Year Floodplain as identified on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal Emergency Management Agency (FEMA). ❑ If there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A classification, or if there exists within or adjacent to the plat any water courses whose upstream drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year Floodplain as determined by an engineering study under the seal of a Registered Professional Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points within the plat. ❑ BFE's shall be shown for all points within the plat, as determined by the results of an engineering study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the plat, the BFE established by the accompanying FEMA- published flood study may be substituted for the engineering study. ❑ A minimum lowest finished floor elevation )(FFE) for Buildings shall be established for each Lot within the plat. This minimum FFE shall be 12-inches higher than the highest spot elevation that is located within five feet outside the perimeter of the Building, or two -feet above the BFE, whichever is higher. ❑ If any .areas within the plat include a 100-Year Floodplain (as determined by the results of an engineering study or as established by FEMA), a benchmark shall be established by the Owner within or immediately adjacent to the boundary of the.plat. The location, description and elevation of the benchmark are required to be identified on the face of the plat. The elevation of this benchmark shall utilize the same vertical datum as that used in the engineering study to determine the FFE. ❑ A drawing containing both existing and proposed topographic information at 2-FT contour intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing & proposed). ❑ If the plat contains a water well site, there shall be a depiction of the TCEQ separation requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41. ❑ It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not duplicated. Subdivisions with different sections are considered unique. The Owner shall check with the County Clerk's records for verification. ❑ The Owner shall provide a letter of serviceability from an entity or entities providing water service or a letter stating that no service is available within 300 feet of the Subdivision and certifying that the Lots are suitable for private wells. v,,,. Pg. �A s ❑ If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT) controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are required to be submitted with the Preliminary Plan stating that the general entrance or driveway configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required prior to approval of Final Plat. ❑ For Road widening and drainage purposes the Owner shall dedicate the Right -of -Way. In the case of drainage that is provided for the Lots, it shall be located outside of the Right -of -Way in a private drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located within the Right -of -Way. ❑ Indicate the centerline length of each Road in the proposed Subdivision and its design speed. ❑ If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per the requirements of Article 8 of these Regulations. ❑ Locations of existing and proposed private alleys. ❑ Locations of existing and proposed public areas. ❑ Locations of other public Improvements, including but not limited to parks, schools and other public facilities. ❑ The location of proposed cluster mailboxes, as required. ❑ All proposed Off -site Easements for infrastructure construction must be shown on the Preliminary Plan. ❑ Proposed phasing. Each phase must be able to stand alone to meet requirements of these Regulations. ❑ Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property and detention basins, if needed. ❑ If the proposed Preliminary Plan is to be a Private Subdivision (containing privately maintained Roads), the title of the plan shall contain the phrase, "A Private Subdivision". Refer to Article 8 for additional requirements. ❑ This check list along with the required copies of the plan shall be submitted to the County Engineer for .approval. ❑ Include a description of contributing drainage to the proposed Subdivision. The submittal shall include the area, slope and type of Development in the contributing area. ❑ Drainage narrative in compliance with the BCEDG. ❑ Clearly indicate the method of sanitary sewage treatment and/or disposal such as, but not limited to, municipal sewer service, private sewage disposal system and On -site sewage facilities including the size and location of all proposed sewer mains and manholes. Preliminary grades for each main between manholes and the depth at each manhole shall also be shown. ❑ All existing and proposed water courses or manmade drainage channels shall be located within a Common Area to be maintained by Owner. i Every Final Plat must include all of the items provided on the Simplified Plat checklist as well as the following: ❑ For Road widening and drainage purposes the Owner shall dedicate the Right -of - Way. In the case of drainage that is provided for the Lots, it shall be located outside of the Right -of -Way in a private drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located within the Right -of -Way. ❑ If public Roadways are to be built as part of the plat, the plat note regarding the responsibility for construction of Roadways as found in Appendix G.3 shall be placed on the face of the plat. ❑ The plat note regarding Owner's responsibilities as found in Appendix GA, if not contained in the Owner's dedication. ❑ Indicate the centerline length of each Road in the proposed Subdivision and its design speed. 0 if more than four mailboxes are to be provided within the Subdivision, cluster mailboxes shall be provided and the location of such shall be indicated on the plat. ❑ If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per the requirements of Article 8 of these Regulations. ❑ Locations of existing and proposed private alleys. ❑ Locations of existing and proposed public areas. ❑ Locations of other Public Improvements, including but not limited to parks, schools and other public facilities. ❑ All Off -site Easements for infrastructure construction must be shown on the Final Plat with a volume and page listed to indicate where the separate instrument Easements were filed. Separate instrument Easements must be filed prior or concurrently with Final Plat. ❑ Proposed phasing. All phasing shall be in accordance with the approved Master Plan and/or Preliminary Plan and each phase must be able to stand alone to meet requirements of these Regulations. Infrastructure costs should be separate for each phase of the Subdivision. ❑ Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property. ❑ If the proposed Final Plat is to be a Private Subdivision (containing privately maintained Roads), the title of the plat shall contain the phrase, "A Private Subdivision". Refer to Article 8 for additional requirements. ❑ In the case of an On -site Sewage Facility (OSSF), the Developer shall be responsible for providing a Development Plan, as performed by a Professional Sanitarian, a Licensed Professional Engineer, or person certified as required by TCEQ Title 30 TAC Chapter 285. The sewage disposal plan shall be performed according rules and regulations established by the Brazos County On -site Sewage Facility (OSSF) Order and TCEQ Title 30 TAC Chapter 285. .Vol. ago pg. ,DD P ,ID sn,vt,".too' w ; LEGEND E ur w�etgl"° 1-= -��-- NNussatxtDunRsttu4ol � � �! /' d'0•'��E.v,� r \.i 1 If X. 4.7 ila�A NOIFS: L fV�f i�fCDiplOplAHH.PGIHEm�MDINOLLT�wCOAof pia4i45(OIWp;T(Wra L 11maGON,NLLIal[G GMGROi O]UE4[lRrgNiGPOGY0MC4Y1W1fNmDH:GnruN1 L xovanGNarolsuwurswrtGExiTlmtraEooTwncmnuNAccwpncTosr¢N000 D�misAui, axnxa�DiuA�v Gol�tam�c, Ar'otr d,iwi,s'ArArssLmNulamrNo' DnAR[vG.iaGITaaN�mlKOp I(4[ Dfi�TroN�uutOftOUDYimi•,�[mNrtxG IrNitoO� 0.W Mx�i, Ml[GNNA[p ]OURW ,xl � �NIY�MMIwV[DftX IfT.DINII@, WNMNfNOM lOf1A,ERL NE•11J W rOT W amt Re.1RH rpruDDNns•H14o Lml-0NN,7rE•HLID d. NGR1110N1HE0➢16GEG1YMYHGLM OmaA1MFM; d NOONLR4WDGIl/pIfRIDtYI/JIttICI�A1[DNTD(pNETpymiDRN10v0NCWAlMtNLL rm11E91dm4WT0 �tt�Opxt O)m1 �rt�tNN[MtDfIPoAR kv4Y�04Nf14ipglvofWtNR. DI aLL1GR SUMGmaNGill MBRCGN0.T WtIN[OIGGTaNGRARIEGV1aTpNL NGDIY Nlf DEGnTNlmaxaxrwTvnmomra wuanR oran•amxpxwnpn,00raTwKrttwto mlxloumlccuxnxutrxaEvurl.tNr uxDCLra vxGnwxsara7dnanslwam rwurr ucvxrwnlaoomG nramNwaoowDs cwmor wumsmurmruwuunm ra�noxtmiaritnoNilmrorrx[)duwARPcpotxoosvu jW a[ W Gaor Gxra lmroor lanrt7Armxcor nra,cwaTm wnuGl Iso rtvmwwc Warl,v wiyL a11NR4)mm NGiTe, CuuiTDNNpRGaMYxaaLLlvlGNprlWrpOD n aRWELLlONMESYBDNyDNNItTGPW11xp11101EROlMLNpN6vW pg1rd11x). nor 1 1 r- ---=---------------i \ i LOT1-c t \ 1 6OSAt •n LOT 1-D \ 11 �a9 MIN.,i-17310' fir— .m5S;7 AGm LOT 1-A .a6 lma ------------ trip ORIGINAL PLAT VOL 7101. PG.45,0.R&CT. FINAL PLAT LOTS 1•AN•1 fANl&1•EA WILLOW HI(rryy PHASE ONE BONGAOitEP1AT LOTS 1-A 1{6i 1-G BONGI..l AEAES DPW SEOWNE 'V0L 11.VM. 5 lOnx.artrtsulv�MHs t MNM4DN53 ,Ml IvmNrwl m.. �d �wNn1 , poly nU uaN • ra...o.-w.mm,rv,wv.q-r hart wr i aYvq.. vP.eY.u.d vq—.ra. Duct mnuragJ.r.urau+ -••—• gcavnnu.vnu.n �rYuara.r —bu.Y rmrwn.hv a�.m.P,gv. uq, W,tiNrs,rn.0 Pv w wus.N dq.rt�4M1v�,. Parlmr.rhM1rry bba�rrq..sn aNNIYeNw„rrvly �Naa,dGYvv-nmr�b. crYwwW vwmtlmal.u®vY.e®•v�murw.r ny,� vlmunoPmvoYml mm,vv.IDn .Y�,�i..ww.a.ndrura.i..w..••+.gwr.Na. vam,v � vwvvuPl r.WarmwntMJ.w.Y,rm—in�woe.ti.m,s u.Pr+.dvh.rMPnbvnl rvrhresiduM1 o.—rwwr.aaar NN_an�,ay. nw vmunmmPnamv �Nd�aewdvvnw Cenr.L.,arrp nvMYay. W �mvw..a rNew vq,mNre [w. NYdrur..�/am,nW.mavnrtlw.n4®M1mm,fAsrrr.vrue.YNr,v.mnuJ tW me.,dWmd W.Ew� ,u.humq wlv NNMs vw`rn:r.a.m.awr�nnocrm.�+J`� emiwmr ar�w..iaow,�A .<nw e~..uv.nana.ad.mw. v°pYJlw.0 ^""°+T•'� vv.mtq r wb,�,mrr.r.m,m.mverngb a W uNr..rmq road.no. a uwga... na uY.vJ.. mar.. rnv.ar uo,a,dmaqu—r. am,unovmm NWum� n.a..M1..nYwu.w,rb,aw..yrr.a�.wmY,Y ,u.a JSt ry und�rwlrr.d..ornafnn..wodrvohtu.M1r N.v..nae.uooR.wmr.vsvr,.rau.,u.nh Lv �tv.ut� rr✓mbJ,.rFNpmvnvMNuvd,r Yavvv,va m.NYw.„m—,w, w —.. vw .m.o1 rm�r rmwvaM,.a.N-.r�u.vrr r.u� mryYT.s.Mnevquamn�tw�RMmnusr~yrr!YN.oJ vort..gw irar.JNrn.rar uw.ca.� awa.m ♦ ,m,.w�i..r,m�wr, orvuvvanmmv �imKe .�rt ,rYtn.u�iNr..sN.uywnn'orw.nTsur• vrc m Ma,u�i av � a4urnnaYaan.n..vJ—br�m.md—qe umvt b .mv t.w.T�iCn nOlWb{rdNMomq.M NaorobltodrnvN.m v,n� JM1tFq.sYr•vagn-rpm14 CJNWVIN—,—u1oNYa.,.,.a1q NWH�.mLWu vrdvnYmt,m, aJYYMlanuw,vaN M1YgnvYCMhm 06Y hm4dvuw4-h,—tr—VY.YNNbrs 'vv6gNMw•cvmdy„�,a4• M�Nhm.. n. Ww+gwrr •raY.P ..•a.r...nvt,,..tn.q,N..N,q.�..q,�.,, v..r,00q,., vv.rnm,wq.mrvv, ,rw.mo..gquvr,q..,u.va.....ti.rq.�.ev..naiwn Ogq��vyYNvaaYM,gvumfaq,uu.vrar_�nn� rV®v4.uw.Jv 4tu.Ir.Ntir,b,wt a aTtrm.ealvvrtY. .maunra.Jom,st .,ar Y.,.r,m rNbq.JMep...�ts,,.vunu,r, WNrvrroab,aa r oa—r .ry rtu N,mr o ��fD.yM vrma�..Yr,wMe.naraas`•w REPLAT FINAL PLAT WILLOW ibAU PIvaS1 E 0NE BONG FNEPIAT 10751..��LL SL&LD eONG7GAIAOIES WILLOWAUN. PHASE ONE VOLT101.PG.05 tvv PAMIS,vNT, 41ri ANNOrIvrIriSY�M1 gym„ 0 BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: CC 2022 - Utility Permit - Wellborn Road and Bridge NUMBER: SUD - Buchanan Street - 40' Crossing 400' west of Henderson Road DATE OF COURT MEETING: 11/1/2022 ITEM: Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 1 1/2" water line located on Buchanan Street in Millican 400 feet East of Henderson Road. Site is located in Precinct 1. TO: Commissioners Court FROM: Darrell Kolwes DATE: 10/26/2022 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT $0.00 ATTACHMENTS: File Name Description Type Utility Permit -Wellborn SUD - Utility Permit - Wellborn SUD - Buchanan Street - 40' Buchanan Street - Crossing 400' East of Henderson Road Backup Material 40 Crossing 400 west of Henderson Road.pdf A as Duane Peters Date County Judge Vol. &0 Pg. 7-7-3 p n.n y NP APIPLICA'p'ii®fit FOR -WATER UTILITY PERMIT TO: • THE COUNTY. ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now Wellborn SUD jcanrprrnt? name], hereinafter referred to as "Company" a Texas.' /slate] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a water line under and/or along certain County Roads as shown on drawings and diagrams attached, hereto and said location :described as follows: Facility to Cross Road' . -.Rood Name & Block Number Length of ` :• Crossin TYPE OF CONSTRUC•11ON (Cl IECK ONE} Bored Jacked Driven Cased Buchanan Street 40' X X Facility to Parallel County Road Within Right-Of-wav Road Name and Block Number 7 From To Depth Distance CONSTRUCTIONTYPE 1 ' i Diameter ..10". Wall Thickness ')",encasement ' Material Specification PVC Pit)e Maximum Operation Pressure -200 psi The:locatioti and description': of the proposed„installatioh and appurtenances must be fully shown on the attached detailed drawings. : . The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 15 :.working days. -(COMPANY MUST FILL In. If:such` construction is not begun by the 601'-day, Company will.be required to apply for a new pertitit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and,the filing of this application is prima facie evidence that the .proposed installation will not conflict with any existing utility. _ A copy of this permit shall be kept at the job site any time work' is being performed. It is expressly stipulated that this Permit is a license for -.permissive use only and that the placing of facilfties'upon-- - public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is. understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of. and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or -expense arising in.any manner on account of the exercise.or,attempted exercise by said. holder of the.,aforesaid rights and privileges. _ V094 �� �'. Pg. Any deviation m these s666ifications'ni6tWe approve4by Brazos C" 0 unty Engineer's Office ' or. its designat6d. Approval ofCQunty Engineei1gOfficemay take as long as two wieks after complete application is received. Applicant akr6qijo comply,with all rules of the Coulity Commissioners and.the County'Engincer in 66 * ructio".4 c nst said instillation !.attached h6rei6 'as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONIDUCTE, D IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. A file event Cq#'ip4rzyfq11s to oblah; apiripilprior to the..Installadon or does not Install utilities in compliance IP/111, installation re4i#renjen1sset fqr1h herein (I.d.,depth, locajon, etc), Coligiiailyafsllljieiiqlfiiiallcial.respolisibility.�o dai)jagesaittUir.ilistritdioii�jlliiqs, cables, etc. based ii lisfallurejocoillply !r "Pon )PIM Brazos County reqtdrenienxx.r 'Applicant agreisihat #Braiqs County demonstrates a violation of fit 0 terns of this policy, Applicant stipulates i . i : lot regrilsi/es hijaijefive rilli s CO!aqiV. Is entitled 16 relief enjohilik any conduct by qp,01c4W- tivislandthat.' razor jyliicliiscontrary fothe polidis. This pernill Is a revocable Parinit. Brazas.Coanly reserves the right to revoke this Pe rinit at any little, In the sole : dticrellon of Brazos Catudyfigr.inferests of public health, safely or weyare, orfor fallare to repair any ain"77� d (Ientand,'6dbr anyptheIr"i7ason tie d*:#ned*sqff1c1enf.4j, Brazos County. Ih the event Company jails to'coiiiply Wth'ani, or all of llje requirentents as sef forth herein, file County inaj, take stieliaction &itdL,eiitsappropriate lo compel'cottipliaiiec.---TIteCoriiiij?'Eiigliteet� er relains the Plght to revoke flits Pernill by verbal jlolfflalldn. to file Applicant/Company. Pkillare to oblate; This permit andlor notify Me County Engineers Offlee within 24 Boars of begin S110.11 collsdirife grollildsfaiftib sh utdo wn. By.siguing.belioiy, I certify.that I am authorized to represent the Company listed below, and. that the Company agtePs t6the coriditions/iii-ovisions included in this permit. Wellborn SUD Company Name P.O. Box 250 Address Wellborn Tx 77881 City $tate Zip 979-690-9799' -Telephone Number lulifiAwell6orntind.com Email: Fr 3. a4 ^zi ,� ` �, } i 4 •,,' •r •"' �'} ,e1' F` A0i20122, 22562 6uch nan St C3ttaBta q14, � g�" M aps 22562 B66666h St " jv r= Y-$ t I LL js f` fir:= %'x" t rwi .. bhagery02022Houst6h-GefvestonAreatounclllAaxarTechaatogles,tiSDA1FFAC/6EgMepdata 52022 200ft 3 - _ .., Vol. 96 Pg. Z7-8 ;' �hilasltwuvuvoaaniscomlrtteos/ntace122582+Buchanan+St.+tdavaaote+fX+77868i{ 304627634 9620223657766iWata 13m1t9e314m5t3m411sOx86 ,1/1 � .. •, Z "s ':c_ ,, ,• Fri' ... k' • � `. f• Y - .. -. � -- ®O .' � -Y�.t4,.,-' � can • .�. mmi BRAZOS COUNTY ROADWAY SAFETY AND ROAD FOR WORK CONDUCTED IN PRESERVATION STANDARDS BRAZO9. COUNTY' RIGHTS OF.-WAY A. General Requirenjenis 1. Adequate drainage.sha"ll be maintained in ditches at all times. 2. Permittee will use best management practices ("13MP') (EPA "'and TCEQ both v pro ide lists of examples'of"- BMPs*) to minimize -erosion and sedimentation re'!sLilting from"thic' proposed installation. 3. -The-permittee shall take precautions to avoid damage to property. All County Right ht of Way and property.' shall -be restored to its original condition, as far as'praciical, in the gpinio' n of the County Engineer or appointedrepresentative. nWive. 4. The construction and maintenance'of such utility shall not interfire with the property or rights of a prior occupant. S... PerMittee shall not -interfere with other utilities 166ted in the right' of way. I' . event *damages occur, n permittee will be liable to the County.or other utilities Lh running through.i e right of way. 6. County Engineer shall determine whether or not permittee's plans shall ii ca, e n :nv..:nience the public.- If it is determined that inconvenience to the public existsthen the County Engineer.Will decide whether such projett'wi I be allowed or if an alternative exists so as not to inconvenience' thdpublic. 13. Safety ReaWrepnents 1. Proper traffic ni affic control. measures'ust be put in place prior to.b:' inning'wofkA' d remain in:place during the duration of 'the. 6b. All trAfflc'control measures must follow the Texas Manual of Unitorin Traffic'.". Control Devices (TMUTCD). See'Traffic Control Requirements below. 2.' During construction, all safety regulations of the Texas Depart merit of Tran§pqrtation shall be observid.`,::.' 3. Pe6'lttee'must take such precautions andneasures, including',plak ing anl dlspiaying safety de* vices as maybe fiecessarn"in order to safely conduct the public through the project area. -Company shall provide flagmen, signs, signals or devices necessary to provide complete safety toi.the-public. 4. Ade 6ate provisions must be made id cause minimum inconveniences to.tr­a:*fflc and adjacent property ,owners. 5. No cable, conduit and/or pole line shall be laid, constructed maintained and/or repaired so as to constitute a danger of hazard of any kind to persons or vehicles using such road. Any poles placed in the -Right of. 'far future installation shall be Way. placed h pla d att e: back of the Right of,Way. Exceptions may.b6' ap prove4.,, by tbd'c ....Qqn.ty Eng.ifi.eer. Traffic Control Plait 1. A traffic control Olini pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for Elie following:. ow ng:. a. Any construdti6n.'(Le. pit, excavation, hole) left open overnight, rcquirbs:'s&cific nighttime . e traffic control measures pursuant to the TMUTCD; L C. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no'Pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c, pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; .:.' d. when pits are.to remain open for more than 8. hours, due diligence will be -used in protecting the spoil. ; pile to prevent drainage problems; e. , based upon soil conditions, the County Engineer.or his representative may require shoring to protect pavement integrity; f, based upon soil conditions, the County Engineer,or his representative may require pits be placed further from the edge of road..::. :. 10. Any: installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfrlled with cement stabilized material. c. :based upon soil..conditions,. the County Engineer or his representative may require shoring to protect pavement -integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. -Any backf ll placed' during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized; material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to'fill voids under the base and pavement materials is allowed. 1 I .. Company must be careful to not jeopardize the slope or integrity: of the shoulder'of the road. In the event: Company damages the slope, shoulder'or any other'portion of the right=of-way,.Company will be responsible for repairing the damage and replacing the right of -way to the condition it was prior to _commencing construction. 12. Operation of construction and/or maintenance equipment on the .traveled surface of any improved County :. . road AI'not be permitted, except in, an'instance vrhereby the la' iri construction, maintenance and/or Y g, repair of cables, conduits and/or'pole lines cannot he accomplished by any other method and in this event all such equipment.shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the:event said construction'and/or:maintenahe and/or repair requires Company to remove,:cut or jeopardize any section.ofthe road -(asphalt, cement, road base,. etc.), Company-wilI be required to provide: a performance bond or letter of credit securing'necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall ,submit a letter of "No Objection" from .tIie Army Corps of Engineers fdfill. designated wetlands 'and 'environmentally sensitive lands. E gereencr work 1. In the 'event Company is required46 perform emergency seryjets ;-that requires excavation in'a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company -Vol shall notify Count*y.,En'g'in'eer within 24 hours of beginning co s . ristructiontrepAir This will allow the County Engineer's Office an opportunity to inspdct the site to ensure the integrity of thi County Right of Way and tfiffic safety. controls used. F. Repairs to existing facilities . A. Main"fenance and/or* repair to existingcab]" es --toriduits, and/or pqle lines which require disturban ce ance of the' - soil, shall not bd.performed until plans describing such maintenance andl6rrepaii have been. approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities' 1. Who and if the County Engineer determines that it is necessary for the construction, repair; , improvement,. alteration brr.elocation of all orany portion of said road, any orall poles, wires, pipes, cables 'orother ­. facilities and appurtenances aut6rized hereunder, shall be removed from said road or reset or relocated thereon, as required by the County. Engineer ivithin a reasonable time as determined by the County Engineer and Utility Co6ipany, and at the expense of the Utility Company; H. HIN: Pressure Pipelly . -1. All tifility"Permitisi f6r high. pressure pipelines (generakly 60 PSI 6r'greater),'whether*p ertainipg to controlled access .6r.non=controlled access installations, should *contain the following additional in--ormation in the:description of the pen -nit. -wall -;wall thickness -imaterial s0biflcatioh !minimum yield strength -maximum operation pressure of the pipeline' 2. W 'the exception: of the maximum operation pressure hepipeline, this 'information is to :be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that hie installadon.miteripil inddie'sign meet the minimum Fe'ddral Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed byan'authorized repres6n'tative of.the company. 4. Petroleum Pipelines: Depth Type 'of Pipeline (Wow deepest ditch grade). Soicial Reauireifigiits Encakd Pipe Less than 10' Must be covered with concrete pad at I east 36" deep . EncaAdd Pipe Greater titan .1.0' No concrete pad required No6wCased Pip6 16s"s than ib':' -Must be""c'overed with concrete pad at least 48"A66-P" Non -Cased Pipe 'Greater than.101 No concrete pad required Concrete Oad.shall be minimum of 3' thick and Width'shh11 be"pipe diameter 0lus 18"minimum. --5. Under no circumstances will a pipeline be installed parallel to a'.County Roand within the Right -of- • - W ay: Transmissi lin L is'have be: determined,fo be pgtroleuin : pipelines .... . (which includes natural gas lines) and shall not be parallel to Couiity Road. -6. NatuW Gas Distribution'As a line that serves th e custome6 r; .14 t £8 ROAD .R.Ad.. AREA = 1 ^ AR 1 '•:6 .; : ' $ ::. RK' ' as=°imD• V' 4: END - ' END daall eAHEAD� .'I '_ DDAGVORK - rse!°arare'u' ..-1. .. lczoA7 QUflB V �f 1 '. See°�ri0fe 11 •• i G70.1 ( • •• t L'F ROAD ,3 8 te! ! zr 1 uee Mee rl® 5L1 S tT« ro+o 21♦ noRlc � a G I. AHg10asQ i k8-$ = i q ; k i i'y 10•R t !dE b tfl. fora wniewa (noel Ire YYY y er o+ne.• ewitwenl <ora. tenialy LEGEND ®_ iypt 3 swelcooe ■ a H+onlellzinO,Dosln! rnarr •erG v!n el! ® r^101 IIv.aled ItIM.a+F/ f1ti1 rrotlar wntw '• iiasnlrq Yra. Sawa e' varrmla 47.vyydml. IaAAaaf saml fpti151 ' Sign .. iraffie•Fiot•::.. Q flap .. ILp ri-ml' . 11 I i tF 1 Py t i Y fie• b • - rcceioary Tw IM1 1 $ ISpo:nofo f1 11 eonitflllcmd -P.M, only i" �ib - . �' 1 ~: �uFlal G rt°'r'li%1� +.• .. - ',t, HM.7ti— I.;sIns r e I— r'aYfata oft. �'1 . 'j i12 mrevp/e 1:ru.ls, ® •1' L•Lllrpltl'O/.,roper lFit 0•aPOtn'oY OHpr/f t/ 5."Ied dpdeativnl �8b rnorvlrainp wrie.s 'arcoi Nt4�l.te0 frowA .. I.:.' I^7 -aB My ae alttrea :r IM I ' lamp ar tra/tte a !' pk are° ra ..10 n / r r opa 120. fray" tar SO •, cxa t9 Im wrens 1 1 •:I .i5+ iA or all ,I t •�}'.-;i. gi GENERAL 'NOTES i 0 nj� tAr mlv! 4 a 51 _ h -; - �!• 1 r1 i 4. rip Zrtmw to Qpn .ml.•ItLvy Ol arO tpul. f •? 's 131J :.i ' • .. I ®— • ' ' t•.•• .(.. �.'Alr erutr7e _TMI a.iQa auuarrvtaa er lranA[D. emae rant is- rote. a r 51 m .. _2; '¢ 1. vawlm .Iln fro IA°gle esaior Far w mtn.d •Fm aorta :n Ire i 'G,' aeon, or -for rouffn aorartl191n' ' y�� I e C 'I ' SIWADI Teo 101K101 &:Wd 0t Olaf aO i^=awl loNaftlrw[rolren. 'f j •� Q" fi •: pgg 1 ♦ — 1 j 1 4. 9fem.rlItpilt�IW pq niQ. 7a1Ms[ly IpI01i1q, rlaflliM. ? O w • 1 R • g -- • +Tet rota • t Sf I(®_JI 'i oloHlertap ar prow Ilm-u A 5. a rmlem .11. a 111, •nand at , gr# h i ,6 aW 1717111a it= w pmfllm 30 in coo FF.I b h "4' G }} 1 lip trm of oar =%a s111% OarO•t.It olf u'm Ito g i S o pwf..x— or g4r111 er 1m rota. •It esters Or. M IMptr flrsltnl 1 . i I gL ° ! otaafp03 - TTIp Borth . or oiMlrer'��r Fiiii q°m ke°sl!of ov 'irt i+, I i jf slazw ep iilono�Pik YtiO�ie}rir les. tnC1tws ®e Do 0�1Irt ff. Darla "� f rrtet -Mlf t. rl.eta m0•n in Pdlr: la p eIR1"4 ;'ar K•0. a00pt., �• • R Sa t[PC1-It /c agrlap•;.gtt :yl OI.Wd ata+svµr 41or[nmrs and irmtir. ws lnniein M arm mlomit v0u d D4 parted mor fry • _$ h h hw� r101t-01•v0y Itl.o a+o fOf Va'aea m Ile wrta imularr: IIOAD � f. fa11.i •vGrtpp poly d♦0 Aar b ewa in pla. of Coll -1D ' N 101D toaa 11aa0• aims for Yn.ldtr Kra T arirmlte ql raoa.ats r 1 AHEAD ROAD ROAQtrORR I AORK F affi i i VJ i _ ': I .' ` czo•z ( AHEAD . 46• r Y0• 2- 'IS" MI. 21A ERQ . V 'U'. 7Fa ro1F If: aD• t tD• ROkOfAQRKv. [Flaps• '- 1 Sn roe. lr qo.p .. I ' AHEAD i .. 'omr•a '' • i a0• 24• _ JuaeaTF I iScp role tl� �YltAADFWrOotrilMlrmOtpr011faO I °i�'� • i . . Cqa"020•la I =1. TRAFFIC CONTROL PLAN % Set mte It -CONVENTIONAL ROAD r:. TCP iz-lay TCP. I2-.1b1 TCP, '( • •.. • .' SHOULDER ;WORK P 2 11 'a WORK SPACE NEAR SHOULDER WORK SPACE ON SHOULDER WORK VEHICLES ON SHOULDER TC I„ '1S ! htot t•..ee 1rls t>•r tlrf t„ Conventional Roods Conventional Roads Conventionol'Roods ' ari brt •n• w.e. ..° � li •- .. ..A ' iYP1GL USAGE K rerlyla f bt(rIDl• pert lwgrae SNa oil_ .nqp O.e'rr1111M tlinl°/a Lal�t ■tl brtofa 5�a^,,,a t�pp�ltutly mr I A 10• a' efra.reri..r t' rr•l., F raofr ♦.0 01� av a SO 2 t50' 163* tB0• SO' GO' •120• - 90 � i05' 725' 245• : SS". 70• tGa' _ 120 65'I ass-i 720• -: 40• 60' • .2a0- . 155 40 45: 430493' 540! 45' 1 go- 320-- 195 5D S00 550. 600' s0' 100' 400• 24W 55 �•tf5 SSp• 60S• 660' SS• I10' 900• •295• ' 60 G00• GGD' 7. GO• I20• GOO' :2•A• GS 950' 715' Inc. 65• l30' Tool. 410• 70 700• 710' 640• rD• Tao' goal 175' 75 750• 62S• 900' i5• -150` 900' Sf0• ' amue LMI Ilmr Rw t.tlmicptale roe rtM fanatl0. •sitl ltlwlr r[ft1 SUtlOratr SnROYOI d d ♦ ./ L BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: CC 2022 - Utility Permit - Wellborn Road and Bridge NUMBER: SUD - Clay Pit Road - 60' Crossing 3,275' SW of Lynn Elliott Lan DATE OF COURT MEETING: 11/1/2022 ITEM: Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 1 1/2' water line located on Clay Pit Road 3,275 feet southwest of Lynn Elliott Lane. Site is located in Precinct 1. TO Commissioners Court FROM: Darrell Kolwes DATE: 10/26/2022 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Utility Permit -Wellborn SUD -Clay Pit Road - Utility Permit -Wellborn SUD -Clay Pit Road - 60' Backup Material 60 Crossing 3 275 SW of Lynn Elliott Lane.pdf Crossing 3,275' SW of Lynn Elliott Lane Duane Peters Date County Judge Vol. 3S� Pg. Pursuant to the'Te,cas Utility Code, Section .181.024, comes now ` NVellborn SUD [company Haute], hereinafter referred to as "Company" a Texas [state) Corporation, with authority to transact*business- in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay,'construct, maintain, repair and/or'operate.a water line under arid/or-along.certain County- Roads as shown on drawings and diagrams attached hereto and.said location described as follows: " Facility to Cross Road :. Road Narne & Block Number Length of Crossing TYPE OF CONSTRUCTION (Cl •IECK ONE) 3 Bored lacked Driven Casedn CIE Pit Road 60'- 7{ X Facility to Parallel Countv Road within Right-Of_%Vy Road Name and 'Block Number. Prom To Dc'th Distance " CONSTRUCTION TYPE Diameter :14" wall Thickness 2". encasement. Material specification PVC Pipe Maximum Operation Pressure _ 200 .psi The. location and description of the proposed installation. and appurtenances must. be fully shown. -on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days.from the date of said permit and sha• ll complete said construction /work within l5 : working days. (COMPAI+IY MUST FILL IN). If such construction is -not begun by the 6041 day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both "aerial and underground, and the filing of this 'application is prima. facie evidence that the proposed -installation will not conflict with any -existing utility. A copy of this permit shall be'kept�at the job'site any time work is being performed. It is expressly Stipulated thaf this. Permit is -A' license for.; permissive use. only and_that the:placing of.facilities...tipon public property pursuant to this permit shall clot operate to create or vest any property right in said holder. It is understood -and agreed that the rights and privileges herein set out are granted only to the -extent of the Cottrtty's. right, title and interest in the land to be entered upon and used by4he holder and the holder will at all times assume risk of arid. indemnify, defend and save -harmless Brazos County from and against any and all loss,_ damages, cost or expense arising in any manner on accise or attempted exercise by said holder of the aforesaid rights and privileges. Vol.. P. ±.�-*y.....: ..o. __...=._..... -;s. ".x;......._... v. ..,...,..k=:w.�:_..�... --'....�.��,x"�': „..a::�.: ._....:�r,._..._.�: �::�._ _•r.__.� �..x .,-:sw .rssiTs_i::..;__.;«. .1�..• __:�-.T...�.:c Any' deviation from these specifications Must be approveid.bY Briazos County Engiiie'er's Offlde orits des . ignated representative. Approval ofCoWity Engineer's: Office may take as long as ti4o weeks aftel'.cOmPlete application is received. Applicant agrees to'comply with all rules of the County Commissioners and the Couhty Engineer in construction of said installation.kttached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS . COUNTY RIGHTS OF WAY and incorporated herein for refiere, nce. 1ji,the event CoWpaujifalls to obtain a permit prior to fire Installation oj7rues not ' 'jjjsjr�jj alifilks 1h conipflazice with installation reqtiireitteiiisselforth hereiij (i.,e. depth, location, etc), Collipaiijiussiltilesall ftitancialresponsibility for it andlor destruction.of lines, cabki, etc. based upoil itsfaillire to. Co inply opith Brazos Count j, requiraindins. Applicoqf agrees that J(Brazos County d0inonstrales a violation of the terms oftins p . 0110, APP"Cal, . t stip"laks ffio/ -roquisikifor and that Brazos Counij, is cultried to relief ejjj0jjjj)jg any Con(JI& by applicant which Is contract, to Iftepolicles. Tlili pernift 1s:a revocable permit. Brazos County resarv'os'lhe right to revoke flits p . prink at any flute, in the sole discretion of Brazos Comity, for Interests Of public kefillf, siffe1j, or wePre, or for faffif re to repair any damages argon (1601and, odor any'other iedson- deemed siffiglent LJ, Brazos Couidi In the event C01ppaujPfalls to comply wiffi,arrp or all ofllfta requireinews asset forill herein, the County P;zqy take. slid; ac6ij as j?tloe,;,; lippri iq Compel cornpllnnce. 'Two, C-0 unly Engineer further retains tile right to repiRd this Pernill by verbal not#lcaflon to 111 -0 Appl1qantlCompany. Failure to obtain flits pernift and/or nojyj? the CoginIj? Enkineer's Office within 24 hoqrs of beginning constriletkii shall conslitithigrounds for)oA shutdown. By signing belo%'y, I certify that I am authorized. to represent the Company listed below, and that. tl* e Com pany mpany agrees to conditions/provisions included in this permit. W.111,_­ 0i'm Vol. 3SD Pg. .. ..... .... ... ..... .. ... . ... . .... ... .. Z-) IN.CR.OSSING.-ROAD.OR.GOING ALONG R16HT-OF-WAY, �HOW'DEPTH&'LOCATION'OF-CONSTRUCTION IN TYPE SECTION PLAW . . ....... IN PLAN VIEWSHOW 0I.STANCE.FROM YOUR. CONSTRUCTION TO NEAREST INTERSECTION . ... .. IF ABOVE PLAN VIEW-A.N.MOR TYPE iSECTION-.&NOT APPLICABLE, THM'SHOW-APPL, icABIll"E' 'PLAMAND/ OR SECTION p.,.._.., _. .. �. ...: Y .. _ ..IL DRAZOS COUNTY ROADWAY SAFETY AND.ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN . BRAZOS:COtJNTY RYGHTS-®F WAY A. Genera! RegWrements I . Adequate drainage shall be maintained in ditches at all times.'' 2. Pertnittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from: the proposed installation. 3. Tho perriiittee shall take precautions to avoid damage to property.; All CountyRight of Way and property shall be restored to its original condition; as far as practical, in the opinion of the County Engineer or..:,,. appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other.utilities located in the right of way. In the"event damages occur, permittee will be'liable to the County or other utilities running through the right of way. 6. Courity.Engineer shall dete'rmine'whe'ther or not pertnittee's plans shall inconvenience the public. If it is determined that inconvenience to:the public exists, then the County Engineer will decide whether such . . project will be allowed or if an alternative exists so'as not to inconvenience the public.. : B. Safety Repuirenrenta I . Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic.' . Control Devices (TMUTCD). See Traffic Control Requirements below. 2. ' During.construction,.all safety regulations of the Texas Department of Transportation shall be observed.' .... 3. PeftnttEee rtiust take:such'precautions;and measures, includin lacin and displaying safe ''devices,'- _' ; g P g. ty . .:.. . may be. necessary .itt order to safely :conduct the public through`the projectarea. Company shall provide' ' flagmen, signs, si nals or devices recess to rovide com fete safe fo the ublic. . azy p p , ty . P 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent owners: property . 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so. as to constitute a danger:or hazard of any kind to,persons or vehicles using such road. Any poles placed in the Right of: . Way: for future installation shall be placed at the back of the Right of Way.: Exceptions may be.approved:: by the County Engineer: C. Trafc ControlPlan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific niehttime traffic control measures pursuant to the:TMUTCD; Vol. :� Sd c . . . . . . . . . .. ... . ...... ROAD WORA AH 0 ROAD. sy 2%1� :j : END 7 tstaoaROAD "ORK x 43'. :i 1111AI F.' (END.. J:�z .2 4a- V'-� . 10;21�11-11—olljg ,AD ell noto 20A IA.. 44 ZIA,: W. r-v M .... .... .... .. .... 0 F. 44 VIC, It —it LEGEND 45P (a slots 6: Wnt L2& .7 Ftlri 'W 3D::: I 50.11fis'l ISO- .30* .1 '60' :1' j�n ;,go - 2 120- WWI 2%S'S 320' V OD'.. 240, .50. 60 so oz so* 11 95. SDO- 50! 49g- 240- 550' 905' GG0- -454: 310. -00- 00. GGG120- lEO" .120, GSO'l ?Is' M07 70,1770" ow lF 140.' Mo.; 1 .2 - ISO, 1 F2 S—' -40, 0 BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: CC 2022 - Private Property Access Road and Bridge NUMBER: - Glen and Danny Pate - Ferrill Creek Road DATE OF COURT MEETING: 11/1/2022 ITEM: Request permission to enter private property owned by Glen and Danny Pate located on Ferrill Creek Road. County will repair erosion at outfall of roadway culvert. Site is located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 10/26/2022 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Private Proper Access - Glen and Danny Pate (3)! Private Property Access - Glen and Danny Pate - Ferrill Backup Material Ferrill Creek Road.odf Creek Road APP E� Duane Peters Date County Judge .Vol. � 80 pg. ��� BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: CC 2022 - Utility Permit - Wickson Road and Bridge NUMBER: Creek SUD -Riley Road - 4,035' North of Grassbur Road DATE OF COURT MEETING: 11/1/2022 ITEM: Consider and take action of the Wickson Creek SUD utility permit to construct a road bore for a 1" water line crossing under Riley Road 4,035 feet north of Grassbur Road. Site is located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 10/26/2022 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Utilify Permit - Wickson Creek SUD - Utility Permit -Wickson Creek SUD -Riley Road - 4,035' Backup Material Riley Road - 4 035 North of Grassbur Road.pdf North of Grassbur Road l aa� 'Duane Peters Date County Judge .Vol. v $O pg. ��� 0 APPLICATIONFORFWA- 'ER:1:iTAI.IT,V.:PERMIT : DESIGNATING 'PLACEMEN'T OF uTYLITY IN COUNTY RIGHT OF -WAY TO: -THE COUNTY- ENGINEER OF B RAZOS COUNTY, TEXAS ' • Pursuant to ..the Texas Utility Code, Section 181.024, comes now WICKSON CREEK - SUD • &ompany nameh .hereinafier' referred to' es "Company" a - TEXAS . - - (slate] Corporation, with authority to transact business in Texas, acting by and'through its duly authorized representative, and hereby petitions the -County Engineer for the right to.lay, construct, maintain, repair•and/or*operate a water line under, over, across and/or,along certain County' Roads as shown on drawings aitd diagrams attached hereto:and said location described as follows':.'. Facility to Cross Road' Road Name & Block Number Lcngth of Crossing TYPE Or CONSTRUCTION (CHECK ONE) Bored Jacked ' Driven Cased R1LEY ROAD 60' :. X Faciiitvio Parallel County Road Within Right-Or-Wav Road Name and -Block Number ` from :.. . ro Depth Distance CONSTRUCTION TYPE r Diameter Wall Thickness'-1 %a" Encasement Pipe Material Specification PVC Maximum Operation Pressure 80 PSI " The'. location -and description' of the proposed installation• and appurtenances must' b'e fully shown on the attached . .detailed drawings. " :• .: The Company: shall commence actual construction/wort: in good faithwithin 60 days from the date of said permit slid' . shall complete said construction hvork within 1 working days,JCOMPANY MUST FILL IN). If such construction is not begun by the 60" day, Company will .be required to apply for a new permit. 'Company declares that prior to filing this application' -it has ascertained the location 'of all existing utilities, both 'aerial. and underground, and the filing of this aplilication is prima facie evidence that .the proposed installation will -not conflict with any existing utility. A copy of this permit shall be kept at the job.site any time work is being performed. It is expressly stipulated. that this:Permit is:a license for;perniissive use only and -that the 'placing of facilities upon public property pursuant to this permit shall not operate to.create or vest anyY property right in said holder. It is understood, and agreed that the rights and privileges herein set out. tire. granted .only to the- extent of the County's right; title and interest in the land to be entered upon and used by the holder and the holder will at all times ass ume'risk of and indemnify, defend and save harmless Brazos Coudky from and against -any and all loss, damages, cost' or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. : •.'. V09 3 D Pg Any';ileviation :from ahese specifications must be approved by Brazos: County Eng'irieer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agre6i"to comply With all rules of the County Commissioners and the County.l✓ngineer in -construction of . said installation attached* hereto -as BRAZOS -COUNTY DESIGN STANDARDS AND SAFETY'1?RECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS. OF WAY and incorporated herein for reference. Iit.Plte event Coirrpany fails to obtain a per mit prior to tlte; ilistallatian or t(nes not install utilities iri co' rIpliance W11i 'in-TWIatiolt regitirenrents setfort/r herein (1.4 deptir, location, etc), Cootpnily assrrnres: rll frnrnrcia! rasporrsibil_rty jot damages and/Dr de -fraction of lines, cables, etc. based PPpoli ltsfaiinre to comply with Brazos County regnirent"ents. - Ajiplicatrt agrees. ghat if Braazos County dentoitstrates a violation of the Lein of this polity, Applicant stipulates ilrnt regirisiles for itt1lanctive relief exist and tluit Brazos County. is entitled to -relief ei join lrg.any conduct by applictrl l tvltich is contrary to are policies.: This permit Is a revocable perinit. Brazos Ce.tipty reserves the right to revoke this permit at any lure, in the stile discretion of Brazos CotttrrJ►, for.interests of pablic health;,safety or 1pelfrire, or for failrare to repair oily damages upon demand, ar. ar.itn oilier redsorr deemed su tclettt b !-Brazos Cou►PtJ�, p :.:.. :f. y fI' J .. In the event Coitipa/ty fails to cnmplJ► with airy or all of the'regnirenrents as set forth herein, the Calmly Wray take .: strrlt action as & deems appropriate to compel compliance. 'Tire Comity .Engineer firrtirer retains the right In revoke this l'ermiP by verbs! »atifrcation. to the Applicalrt/Canrpaaiy.. Failure to obtahi this permit iaitdlor notify the Comity $nglneer's Office ivitlrin 24 hoatrs of beginning constructinri shall constitute gretardsforJob s1)ntdown. By signing below, i certify that. l am authorized to represent tite Company listed below, and that the Company agrees to the conditions/provisions included in this permit. By: :Signature �rENERAL -M WAGER Title ' - :P. R6 d756 Address BRYAN :-...TX. 77805...... :......: . City State .__ zip (979)589-3030 Telephone Number -watson@wicksoncreek•: coca Email: .Brazos CAD Web Map 5`. 'rr4 • t^4" >", "}'e. �,rtr e•'it_.,." a 4" £z •,'^rparr�t�k,,. ,yy :.` S. -a �,-,. x ,rr z, —•.-r "`3 7,� "`�'"• i 4 .'.� Z q y , ♦ ' fi��w� � I ^"' s..- = i ♦ x+� x. 4, �Z } .ir ° 1'+0'� _. .cf .�„i„ iw i d .. T a? �. J {ey' 7r+' �i '� � ✓.� F ♦ ggqyyy���,t,,,T� � i�v f > f ��+ � � c :s. 4 � r � tx r r_ ,,K a,rr � � • ., J�S�J�4 ���,'a.L� ^. ...� r s t =r-`" •:rj.�� '�r:� z az #a.,ttca p iAx".�� aeyi cif=. F a ?. ...rs,- u i'wrs'}"' g.,a- w•.K.,,.e 3sr &'z� tg �s ' � 4.. w`p� k? "� ��xM "` �^ P:,2. r ` f f a I y Tl r ti r c gF`�nt k ��i i .i .'• xY ;:,> i r i f : ti S �... sw.+ d � • � r `i'}7x� 1as t (� l s � d � �^ v„�.� �.. "�;. r � y » R'r . ,a'� �s�°,.,. yL t z:�-.. � �^Y.'�: e �'�... .sA' :� �. i»- rr�_ °F. �,i'•..,` A�: —;.�" ,�?w to z.;� ^.�, Y #r s . `�q � •. ,p::�s . Y » �" .; F .: a C' �� � a� r`a' �' e �; v �. � � k - �s .�� ;�Z i 73.' r W , > __ .V" ��• 1 � ,y� . ! �., - x s r s ,, ;�f " ry � ' Q"���'.�je/� f�ji fin. _ �l �� �s .trs,.� � � i • 9y Q F .l �' wit t�i fTJ t jn ZA •'� ;` �• S.♦"Ix'iFIV�� iiu: ki'� � dy ' r- � ,�,1 \ + 1 � M.!' � • 'Z +qv4 f '+�. 't. f F" Qu, �..�rot xx �rt:;t^f r B` '�^ ��� ° I .i w„xw'yl ��' � :�tr ` ,��'��� y �;:f �g'a ��� -� �• ? .�' `x 'Y���" r � �'e r ^ dti r ` � �r �: °" � ` > 5 �:{ ? • ',.1 �: r 3 ', T.`-.7"'Wt" .�r't. "� "A�y t �.„': -y' _',fit'' '�e_� rk2'�"-a•�' le . '"c I s I r5 *r %^ ��..kr � �* � �- • � � � � } � �''r;'" � �'°'�11� Fria rt �Y,, i � w I j p"• ?y,':. t �Lr • � 1"' s '' u� � � ?' t 3 r e � ve �u'��, 'yti i r+.n+i�,. "` 1 DRAWING FOR: 8102 RILEY ROAD pq CUSTOMER: HECTOR ACOSTA PROPOSED S60' ROAD BORE ' � � � �, � r ..��,��', , •i USING 1 fe ENCASEMENT PIPE WITH a WATERLINE ENCLOSED 'e A. *� , '"� �,� ,i. .'It43 �N7' �.� . . y, ,yd `r45 ♦ �y � _ ��`= p. , DRAWING BY: KATHY STOVER 20/19/22 rz�x� 'S �:` i.l .� ��+ � •$; ty �A'i'�y�-S �:i�.. ,(��� y4 ��'rt � aMS-M �. �:- 1011812022, 4:36:38 PM 1:4,514 0 0.03 0.07 0.13 fm 0 Abstracts 0 0.05 0.1 0.2 km V Parcels FEW CommanHy Rbps canldbamm anylor unwer.ay, Tom Parts a n WMb, ® OpenSt eeffiap. A5m=11, CONANP, Ent, HERE, Gmmbi. • Bra=Ct:dralAppraisalDistrld.BISConWtlm-wwwNsco=1ft.com Mdalmr-MS produd Is for hdomtolknal Porp-es -Iy and has not been prelswed for or ba euhsbta for legal, cnglnoeft, or sumuft purposes. It don =I mpm=t an on-lha-Umund sumy and mprewnts only Um nppradmWe mLsWe ballon olbooMades. BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION.STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY.RIGIITS OF..WAY A. General Reauirenrer:ts • 1. , .Adequate drainage shall.be maintained in ditches at all times. ' ' . 2. Perinittee will use best management. practices ("BMP") (EPA and TCEQ both provide lists of.examples of BMPs) to minimize erosion and sedimentation resulting from 'the proposed installation. 3. The permittee shall'take precautions to avoid damage to property. All County Right of Wayand property :. shall be restored to .its original condition, as far s5 practical; in the opinion of the County Engineer or appointedappPinted representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior .: occupant. 5. Perinitte"e shall not.interfere with other utilities located in the;' ght of way. Iii the event damages occur,' pernittee will be liable to the County or other utilities running through the right of way. 6. County. Engineer shall determine whether or not petmittee's plans shall inconvenience the public. If it is determined that inconvenience to.the public exists, then the County Engineer }'ill decide whether such project will be allowed or if an alfemative exists so as not tciinconvenience the public. . B. Safety Rerruirenients I. Proper traffic control measures must be put in place prior to beginning work and remain in place during'. ,. the duration of the job: All traffic, control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. buring construction,. all safety regulations of theTexas Department of Transportation shall be observed. 3. Permittee must take such precautions 'and measures, includin.placing and displaying safety devices, as may be necessary, in order to safeiy conduct the public through':the project'area. Company shall provide.: flagmen, signs, signals or devices necessary to provide compleks'afety to the public. 4. Adequate provisions must be made'to.cause minimum inconveniences to traffic and adjacent -property.::` owners. 5. No cable, conduit and/or pole line shall be laid,.constructed, maintained and/or repaired so as to constitute_ a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Wayfor future installation shall be placed at the back of the Right of Way. Exceptions may. be approved by -the County Engineer. C. Traffic Control Plan 1: A traffic control plan; pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided forh`efollowing: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific ni hg tmime traffic .control measures :pursuant to the TMUTCD; b. If construction is within ten (10) feet of the roadway; or C. Any work performed in the road right-of-way; .. 2. Plan:must be attached,to the permit and kept at the job site any time work is: being performed.*.. , 3. Plan must set forth the time of completion for the job. D. Desre'n ki�jdards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and,the pole be placed in the designated area for power specified as set forth in. the Texas. Utilities Code, Section I8L 045.. 2. All pole installation:(including lighting) shall. be -placed at the backside of the Right of Way to ensure safety to the public. -Any pole placed in violation of this requirement will be required tobe moved to the. •; appropriate location'at the company's expense. Exceptions maybe approved by the County Engineer. - 3. All underground installations shall (these are minimum depths -:utility may place deeper):.:;:: :. . a. be'piAced at a..minimum depth'of forty-eight (48) inches below the top of the pavement; b. be 'ai least thirty=six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c, :beat Least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For . ., 41ghpressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. :;trot be closer.tlian ten (! 0) feet from the edge of pavement: Exceptions may apply in rights of way of less than 60 feet.' 4. Water Lines: All water lines must beta minimum 36-inches below, the ditch flow line and eased. Waterlines shall be cased if crossing under the roadway. 5. Utilities -in all new'developments•that have 60 feet -or greater of right of way shall be installed within 'designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power —'0 to 2 feet, nominally.]' .'Phone -- 2 to 4 feet, nominally 3' _ Gas —4 to 6 feet;. nominally'5' . Cable-6 to 8 feet, nominally 7' 6. Utilities with less thab:60 feet right=of-way in all. new developments shall. install the utility in in similar mariner as referenced in No. 3 above; however, the County Engineer or its designated representative will. provide. final approval of each utility Iocation. ~.:' 7.. The length of any.tr6nch to be opened in advance:of the pipe, conduit or ducts may not be longer than 400,'.. - if left ppen over. night or unattended.' 8. Crossings under a county road shall:. a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WitAIN COUNTY --ROAD PAVEMENT; b, lie pressure groiited.for the fullaength of the -crossing i the annular space be. een pipe -arid casing and„' . soil exceeds one.(1) inch. Brazos. my must be given 24 hours notice'of pressure grouting operations and have the opportunity to -have an inspector on site to observe Pressure grouting operations; VOL: pg, as'S iX " ... __ r�:� �._ua�::.s.bc3.iv_.v.��_.�_rt..�. - •-�axa.:.�_:nrv...._..a��_�.-.a..:.::_.>>_.+. .,t,.+,:. c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints.' .9. Borc.Pits: a. no pits shall remain open longer than 2.days; b.. a,ll*pits'shall have proper trafflc''control;measures in place. See Traffic' Control Plan listed above. c. p hall NOT, be located within teri (10) feet from the edge of paveme t without prior approval t6 . . . ' . ..0 p his reoiesentad' ounty'E 'gineer or representative; d. when pits are to remain open for more than 8 hours, due dilige nce will be used in protecting the spoil pile to prevent drainage proble require shoring to protect e. based upon soil conditions, the.. County Engineer or his reP'ri�sentative ay M q pivement integrity; f. based upon soil conditions, the County Engineer or his representati.ve may require pits be. placed fdrther from the edge'of road.. 1.0. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the Q ounty,;En ineer or his representativ*e b, 'backfilled with cement stabilized material. c. based upon soil conditions, the'County Engineer of his representative may require shoring to protect pavement integrity, d . .all excess water and mud shall be removed from the trench: prior to backfilling.. -Any backfill placed_during Brainy period* or at of6r times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized, material as soon as weather:pe e. all. distutbed, base Arid pavement materials'shall be removed 'and restored to the satisfaction of the County Engineer or his representatives. f, no side or lateral tamping toAll voids under the base and p4v ment materials is "allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the" right-of-way, Company .will be responsible for repairing d -o- _a1ring the dam e an replacing the'right co n as prior to f to the" fiditio it w commencing construction. f2. Operation of construction and/or maintenance equipment on the'traveled surface of any impi6ved County,� road will not .'bdip'ei'i fitted, except lfi -an' instance Wherebythe laying, ing, construction, maintenance and/or, repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this'event' all such equipment shall be of the "rubber tire variety. Appropiridt-e traffic control t shall be provided meeting TMUTCD requirements.. 13. In th: ...p.qyont said, construction and/ormainteriance.and/'Or repair requires Company.to remove;or - e adiz an section of the road. ashalt66ni6fit, road base',,*.et6.), Comliah e provide"`:::`", op e y .: performance y will " f6qui a pe rmance bond or letter of credit securing necessary repairs: s;' Said bond amount will be determiridd. ary the County Engineer. - 'applicant sIl"' 14. Theha submit a letter'6f "No Objection" from the Army Corps. s of Engineers for all designated wetlands and environmentally sensitive lands. E. "En:ergencO 'work 1. In the event Company is required fo perform emergency services. that requires excavation in a'County Right f Way, n 9 and unable to notify. ihii County Erigi prior to donductin­ g.emergency repairs; Company; Pg. . ..... .... shall; a yCountyEngineer within 24 hours *of beginning constructionlrepairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic Safety controls used. F. Repairs to existing facilities 1 Maintenance and/or repair to existing cab les, conduits, and/or pole lines which require d isturbance of the- soil; shall not be 'performed until plans des maintenance and/or repair have been cdbing such mainten' approved by, the County Engineer or its designated representative and a permit has 'been o G. Relocallon of utilities -Engineer determ in* impro rngrit, 1. When and if the' County eg'that it is necessary for the construction, repair; improvement,' alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authoriied hereunder; shall be removed from said road, or reset or relocated hin a *.time y'tbe County thereon, as required by the Coun­t'y',.E ngi incerwit reasonableas de' rm ned b Engineer and Utility Company, and at the expense of the Utility -Company. H. HI PV W, -pressu're —ye-Ohms .1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), Whether pertaining to controlled access or non -controlled access installations, should 'Contain i the folloMn g additional information in"the description of th'pe mit. t w All.thickness -InAteiiai specification Minimum yield strength -maximum overation pressure9f the ipeline 2. With the exception of the maximum operation pressure of the pipeline this information is to be supplied for both the carrier pipe and the casing. 3. Assuiince musf also be given tha"t4he installation material and design meet the minimum Federal Safity.. Siandirds for Liquid and Gas Pipe Line provide on.conipany letterhead Lines. Assurance must be pro. ad and signed by an authorized representative of the company, - . -4. Petr oleum Pipelines. Depth Tvve­-of Pipeline (below deepest hitch grade) Special Reouiremeats Encased Pipe Less than IT Must be -covered with concrete.pad at.liast 36" de". Encased Pipe. Greater than . 10' No concrete "pad required - Non-C69ed Pipe. Less than 10" Must be covered with concrete pad at least 48" dkeo' Non-Ciied Pipe" Gr&ater than 10' No concrete pad required CondfR6 pad shall be'minimum of 1" thick': d width -shall be pipe diameter plus 18" mini an MUM. 5. Underno circumstances will a pipeline be installed parallel dwit to a.C6unty R6A ..hih.the Right -of - Way ion lines 6d' Way ..T eri'determined to be pdtroleuffi pipelines {which includes 'natural gas lines) and shall not be parallel to a County R6Ad. .6. Natural. Gas Distribution is aline that serves the final customer. ....... A P. p A .. ....... Ft -�Jl 4 m .H, ROAD 30RX EGEND AIM, DDad if Sewfa ­— onlruaw. .. M" m :-. S-1,40 .. tit fi­ S&L., . lgMltwirml I L-.60 U32153; jzo'.:Sz 2654-219 AD, 45 so 55 60 C� 459" 491*1540- .:.AS- 11i(14. ..320, IS - Sso'. 11-60, too- -400' 240, SEW.. I "s 160. Sal `Ito', d2u.!,,, 'no. 29V'­1 NO Iii-1-7241*1 GO-- - I W — 'ISO, 'so 3Q, • .4 00. 640, ow, .41511, Wall 900-Mt qh Ir ,c TYPICAVUSAGE as "Va". I 7 AIL'; to= SIM .1�2 at trarr .,7 —st ... >__r._ .1 .5 . 7!. mu SFATIor"Aw" '. '1� - .. C g t :7 qp& p "C" I"# ­R I 0, POO c f 'If .14, - gig 7 -51� 'GEIjERAI� NOTEj 1.0 4 SO.— t'jarv. *yauct oUtt'a zwkw fun 4 V SI 1.ale", ar far rm,t- —.4 am Corona by cm Of Ii S100011.0 -tarsal Ormtabe 61" a pini"Al 34 f"s`.!fc* 0. .4, 'a"Oof1mim. 4 a aActi..'I'm a, Iowa 110m A !rural- -11.m 0 TAA ~0 at 9 0ar 49 wiltan I I can w nnJD to too rat In a*.*,m of ft. ar" at tffrf a4lito of Int —*. If OuM. t road w wh riac&VMlt:. or ms ..wrmtra im srufflu Co,Otmi torccoSti In. m DO Irm J` Dw ..... .. . .... ... IOU. Mt tv ;­ ..... ... fM. -01. Ir­? Irl,m in ar�- 1. Draw, a r�- _k ;&M. L..-st* Ttpls- is, far majivID, wo�ft an divioca n1w"s, lescrgsams ota, J� A Iroa:!-v I" micSis ar w , tv p'"d of_.7 lift aw -1. W� ION, pa-d Oftfarr., 0. COO 1. L kg F10A 1 •5—smatma AUDI-. sign -1 m ."q In DIM at, =2 .02 ROAD we coi.a &.1ar Sims fir V_jd� wal in connn : It Al 0 c. WORK E �80161 AHEAD coo a ZIA. c no 4a... 40 no VORK fig % C20. 2 Ali CAD 1AP 24. ..48 s.o21 A 'Cat. da- A 46 . . .... IF1.92. TRAFFIC CONTROL 'PLAN: -#.At J . ..... CONVENTIONAL �ROA*D oil 1A HOULDER �;.W .. ..... .. .. Tw .... I b) TV C 2 1 c: yJ 2 -111 18:: " WORK SPACE"NEAR SHOULDER: SHOULDERWOR K VEHICLEV-ON-SHOULDER Tcp ( :Conventional .11100CJS Convent-ional.'Rocaw.Conventional .,Roacs,- F Ac . Z-0 p • .. .... .... BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: CC 2022 - Utility Permit - Wildfire Road and Bridge NUMBER: Energy Operating, LLC - 3 1/2 miles of temporary 12" water line DATE OF COURT MEETING: 11/1/2022 ITEM: Consider and take action on the Wildfire Energy Operating, LLC utility permit to lay a temporary 12" polyurethane water line along the right of way of Old Bundick Road, Pine Tree Road and Macey Road a distance of 3 1/2 miles. Project will provide water to an oil well. Site is located in Precinct 2. TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AM OUNT: ATTACHMENTS: File Name Utility Permit - Wildfire Energy Operating LLC - 3 12 miles of temporary water line.pdf Commissioners Court Darrell Kolwes 10/26/2022 False False $0.00 Description Utility Permit - Wildfire Energy Operating, LLC - 3 1/2 miles Backup Material of temporary water line APPR I ate. Duane Peters Date County Judge Vol. vgo pg. M PPLICATIWFOR WATER UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE WUNW ENGINEER OF BRAZOS COUNTY, TI-Cr1S ::, Pursuant to the:Tek is Utility' Code, Section. 181:02�1, •comes noiv WildtFlre EnerdOperating Li.C_:'-': nn u�y nuineJ; . hereinafter referred to as "Company" a Teaas.� � (statelCoiporation, with.autliciity to transact business iri Texas, acting by and ;through its dul}' authorized representative, Ind h6raby'patidons the County Engineer for the light to lay, construct, maintmn, repair and/or operate a water line under and/or along certain County Roads as shown on drawings and diagrams attached hereto and staid Iocation described as follows: :.Facility to Cross Road . Road Name & 9lock Number Length of Crossing(ClDECK TYPE Of CONSTRUCTION : ONE) Bored Jacked Driven Cased Facility to Parallel County -Road Within Ri ht-Of-Wa Road Name and Block Number:. ':` : From To Depth :Distance : Old Buttdick Road 30055'37.16"N ' :; ; 30°55929.52"N, ;::. -:.. .6' 50' : 96°93'Q9.39"W ::.. 9G°14'41.11"W Pinetree Road 30°54'28.37"N 30054150.28"N 2;500' 9601531.91"W :.: : '96°15'58.02"W Old BundWk—Road30°54'50.25"N -30°54'35.W'N 3,215, . 96015'58"W 96016'30.49"W . Macey Road' ' .. 30054135.54"N 30°53'44.G1"N 6,500' : 9G°1G'30.49"W ' .: ;..: 9G°1T15.82"W . :CONSTRUCTION TYPE 72" Diameter • Wall Thickness : - -material Specification '- Polvuretharie (Flat Hose) : ..Maximum Operation Pressure . 200.600 PSI The location and 'description of the proposed installation and appurtenances must be fully shown on die ;attached detailed drawings. The Company shall :commence actual constiuction/work in good faidt within 60,0ays.from the date of said pectnit';aad shill,. complete .. d construction /wort: withirC "90. ' .'`w.otkin days: '(COMPANY 141UST .' FILL .•BN}:: If saicii. ' ... constriction is nofbegun by the 60th day, Corn' i y will bc.required to apply for a new permit. Company declares that prior to fling this application, -it has ascertained the location of all existing utilities; both aerial and. underground, and the filing of this application_ is prima facie'evidence' that the proposed inst111ation will not eoaflict �vitlt any c::isdng utility.-..:' : A copy of this permit shall be kept at die job site any time work is being performed: • .:....� : - • /Oil: `.•`' : - •�� � �: � Pg� :':�._.. .... - ' • : ; _ . oZ� It is. expressly sti ' uIatesi that this Permit is a license for permissive use only -a that the placing of facilities upon public property- pursuant to this permit shall not ope;ate to create or -rest any property right in said holder. -It is understood and agreed that the rights and privileges herein set out are granted only to 'the extent of the County's right, title and interest. in the land to b6 cntcred.upon and used by the Bolder and.the holder.will at. ll times assume risk of and indemnify, defend and save harmless i3razos.Connry. from and against any and all loss; damages, cost or expense arising in any manner on account of the exercise or attempted exercise Uy said holder of die aforesaid rights and privileges, Any. deviation from these specifications must be approved:4y-Brazos County Engineer's Office or its designpted representative.. . .Approval of County Engineer's Office may take as long as two iveeks after complete application is received. Applicant agrees_ to comply with all rules of the County Commissioners attic :the County .Engineer in construction of said installation ..attached . hereto ::.as BRAZOS -.COUNTY ; DESIGN STANDARDS . RiNiD - .SAFETY : PRECAUTION . REQUIREME14TS FOR WORK' -CONDUCTED IN BRAZ®$ COUNTY RIGHTS OF WAY -and incorporated herein for reference. lit the event Compain}l falls to obtain a permit prior to the installation or does nd't install titileiies In compliance with h1sta11a6tt requirements set forth herein :(14e, depth, location,--ete), Company assunnes' al! friiailcial responsibility for ilamages aniUor, •destrucllotr_of liries,'cables,'etc based upon its faflure to roirrply iuith Brazos Cainily regtrirenienls. Applicant agrees that # Brazos County demonstrates a violation of the terms of this policy, Applicant stipulates that requisites for:injunclive relief exist and tlidl_Brazos County is entitled tojeonilutctbyapplicanttiric•lscotrary10-111e.ligy policies, Thls permit is a revocable permit.. Brazos Cortno, reserves the right to revoke this perinit.at any time, in the sale discretion of. Brazos County, for Interests of public healllt, safety or welfare,; fir for fullure to repair any damages upon demand, or for any rilher reason deemed suffeient by Brazos CouiitJ.:' :. Iirtlle event Cailrpany fails to comply with any or all of the requirements as self fRrllr herein, the Coiirrty may lake sncb action as it deems appropriate to compel cailrpllarrce. The County Enghleer further relaius lire righl.ta.revoke this Permit by verbal notification to the Applicaut/Corrpaiiy. Failure to obtain this permit and/or natlfv ilia Couluty Erielneer's office wlthiir 24 hours of beginning construction shall constitute groqudsfor job.sh utdown. By signing below" :L_ccrtify that. d ain authorized.io represeni'the Company.Iistcd below; i d that the,Company agrees to the: conditions/provisions included in this permit.. : 2 r Cornpa y Name K/fF/tl - .. ... .. • ' Tilley:° <. .._-.. • :.' .:.Address Ci y:. •['hone Namb�%r - r/� 016 Email: �Y. •:: 1 t ,.. ....::..... ,"- .. .:,_q :::. . . . . ..... :: `; .. ,.,t :.:::. ,.. .... ...... . . ;:'. . ....:... ... . .... :. ::. .: ... o .. ..' .::....::.....':.:.::, .: ,.. - 'e: 1. .... ..... . _ �....... r <.,.. ... :. _. 3n ,.......M.... :.. . :. I....".".'. .... ... .... ..... ..... ....::. "' .. . . :.. .. :... ...::.. .. .. ....... .... ... :.... .... ... ... . ... .. .. .... .. .......... .. ... .. ::' ;:.:.. . ..:..::>.: .. .............:: .. .. .. .. .. .., ... ....................... ..:..::.::: s. ,., , r .. .. .. M.. 1 .. . t. . ... I. �. .•.. '. ....!: .i. . . .. .. .. ........ ... . .:....:..... . ... ........ ... ........ .. .. .. ..... ::. ;... ... ...... ........... . .. .. .. ....... .... ... ... .. ..... ... .. .. .. . .. .... . .. . . ... . ..... . .. . . .. . .. .. .... .. ... .. .. . .. . .. . .. .. ..... . .. ..• ....... . . . ... ... .... .. .. .. ... . . .. . . . , , :: '..::. . •. � .. -' ROAD RIGHT-0E-WU .:.: ' .:. :.. .. ` .: '... . ........:.... .. x' _._, .. :!:.: :: r .:: Y . , . >,. „ .......... a.... , ._.. ...., ... . ..... .. .... . ...:.' ......:..: .. ....... .:........ .............................. . �... . i . .ir.:l..;,.:.... .... .8 .. . U HTY ROAD .... .. ,,:: ;.:: 1........ ... ... ..::::::::SHO W:NQR7i1RRROW. ':.::°< ':`:::::I.:: ,! ,: :::. . ....:. :...: :.RORla RIGHT-OFdR�PI ..... ...... .. ..... . ........ ..:. ..::,,..a' a. �..:.. . s . ... _, . ,1 .. :..., . .:: .. , :. .. .... ... :..- . :. ......-..... ... . .... .......: ... ..... ... .... ........ ... .:...:::... ...........: 1.... ..:................ ..... ... ........................... :........... .................. .; ...................... ...... ......... .... . ........................... .... :; : ......6. G: •' ..... ........... . .:� -.. .. . . ..: :... . _, „ ,:. .a .. ... :o ::... .. .: Q �.. .. .. . . t .... . f ... ........... .... r ... ........ .... .................. ............ ........... . ............... . .....::.:..:. . _ _....................... .: ... ............................................ ..... ..... :::::::... . ............. :.::.:....:: '•::':::.:":.'..: '.:'..:...:.:..:P.LAIV : lEVtit .::'.:.:::. ::::':::::.:•' ::::: ': • .:' '::.::::::::::::' ::.' I..::�- .'..,:.:..::.::.:..:::.:'.:•::....::' .:...:.'...... A:: ' :::::" ..:.:....-. --:_: �;:....... , . :..' ..... .... :.: :. . ...... .......... ... _. ;_...:::, 1:9''::..:�.': k, .a.. .: ".YYv}.,. �.. A # ,... ... :.. .: . . ... ........ .:...... va t'�a, .... sum .: .. .... n:.. r. • ... .. .. . ... .. .. . .. ... . . •, .... .. ........ ... ...!.:::::............:. :. . . . _ x c ...:.. > , .:.,, ... "..::•.... ..... .... .. ::...••. :' . .. ... 'ER :LINE:** E ..... .. .... ...:.':' .. . ... I. �- , , ..... . ............... .. ... ...... ...... ... ................. .. ......: ....... .'.' . ..... ... _ .:.: ... :. , ..,; t .....Ya. S. ..\.. a ..r: �_ !I , Y , G' a. F. • :.e �. .. ...._..: i . ...a ... .. ........ ..: ..... .... ... .. .......... ... ... ....... . . .. ... . . . . ... ...... ..... ... ... .. .. . ......... .. . ... . .... ...... .: ' . ':'... : ..' .. .. ... ... ... ... .. ..... .. .. . ... .... .. .... . . . .... . . .... .. ... .... .. ...., .. -. .. .... ... ......... ,- -:.:: ... . ...... ... 1. ...... . ...... . .. ..... .. ' .... .....:. . .. ....... . .. ......... . .. ....... . ...... .I, .... .. ..... .. ... ... ........ .... . . �. . : .".- . .. .... .. �ry..... . 3 .: T . ......:at. .{ I .. .... ..... .. .:. .... . .. .. . .. ..... .. .. . ... . . ..... . ...... ...... ......... . .... .. .. .. ..... .... ... ..... • .. .. . . ..... .. ..... .... ... .. .... .. ..::•:.... .. ... ..::.: .�1:::.F::.' .. .. .. ` .. ... .. ..::...:. : .. .. .. .T .. , .... raj: S: -I_...... , .,. .,.. a... v.. s. • : .... ...r. ... .... .. .. .. :::.: . .. .......'.. ........ .. .. .. .. .. _ .. ... ........ ....... .. ........ .. .. .. ...... •..:.:. ................ ....... ... ...... .... ..... :.'. .. .. ::: ..:........... ...... ... .... ..... .. ............ ... ....... .... ..................::.: . . , . .. . - ... ..:::......... ..... - .... - :';'.:::'. 'r •: r.':...:..,......"::::�:::.':::�.�i:iii•i.:iiiii•}.ii:•:•ri`ii�-i:i":..i.•�. a 38:•.:: l��s:3,i:: . .. c.�.. '. .. ..: h: :t ., - •,, i... .... .. .' .. .....' ... . . .. .. , .... .. .... ... ... ........... . ' I... .. .. :........ ....' .... . . . . .... ........... . ... ..... ...... .. . . .. . ... .. .. ..... . ................... .. .. .... .... ............ .. . .. . . .. ... .. .. �_ i ., i:. .; a .. . .i::i. , .. ::. :: .I .' . ... . . ::. "..: .':' .....:: .. .. .. . ...... .... . . . ... . . .:. . . ..:. . ... ...... .... . . . . ... .. .. ... . . ... ... . .... .. . . . ... ..... . . . . ....... . .. ..... UNTY_ .'a ,' :. . . ..... . .. ... ... . ... ... ....... ..'....:.:...:':•.' .:.:.::::.::.:..:.:.:::::...'.'::':::::::1"1 RlCA,L:SECTION:::'::::::...:.:..:::'::.::...:......:............:............ . ,_`,ml ,... .,.: .. .... .. ... .... ............ ...... .... . ........ .......................... .. ................... ................. ..... .............. ....... . NC .. ..._...... RQSS(NG ROAD.OR::GOING.A[:ONG RIGHT=OF;MAY. SHOD+VDEP.TH�$:LOCATION;dF:;CON ". .. - :n::,':... SECTION PL :.::• . :• AN.:: ::.:::::.....:.:. ;.:;.: '....:::::..:: '..:::..• ,:.. " ....... . ..::: •:.-, ..::::..::.. • ......'...:: • ..:.:::' - :: - : t. .R..:. ;. ...:..., y...:.... v §,,., d^33:. r. 1. . . .....'. ...... ... .. ::•.. .... . ..... ... ::..:::.:.. . .......... ....................... . .......:. . ..... .. .. .. .. .... ::+....:. :.....r•:• its i•`: it iC i''fLFSi•^isr:i::�i:iFiiiiii i::iii`:i•i::: iiii ii ii ir::i.F .. .. .:.. .:_ ......................... : ::. '. •, :.. .. : ri:: PLAN UIEV1� SHOUV D1 T NCE: FRO{ 1 YOUi�::Ct7( STRUOTEC?N T4.a�EARES >: ..-...:.:':...' . . . . . `. ::.: • .•...... .....:.. .•.... • ' " ":..,....,:,..: iNTFRSE T{Qi�l .. iiii: r.iiiiii:'rii:ii ii°:i':. iici .'t:iit'i'iae F� e•:::::iiil:v.a:::•ii :...:: _ �:.::........ ..:..:......'.r'•::.•........• :•• i .t.::iiiiiiii"::F::• :.•:6:^. •:::'..:.• r:.r:.:.11: .:... ...:.:.: :......r::rr :::::: .:....::..:........:::::'.' ... - .. .. _ :-[i •.i: :.:.°•''a •,,..: .: :-.'^.!:•:r:•..: ':• ;, ..?:' .: i :.� ;o�'. . :., ..: • _ ... >::<; ! . ,,, ::. ;.;:..;',,:,, . ;; > I,-.'. ,:.• . .'. ::..:.....:"..:: .:' .... :: :.::::::. :::::::.':.:.' :.. '.:.....':..; .:.:... ' .':. '::.:,.::- ::........ . ..:.:...':'::.... ..... ..... :.:. :::..........:::: _ ::: :.:. :: .:, .;, . ,'...':: :. ..:......'::--.- .:. ......... °' 3.:,:1F?ABO. .PLAN:WIE V A D . :... :.• ..: ..':::' :...::' .•....".::.': •:'::...!,..:.::N DO T(PE SECi'IONIS.NOT ApPL{ .' .. ,;. , k:.. , CABi. ..........................:...:...::..:::..:..:....:...::..... IU:SHO+U.APPLIC E i. ... ..:::.:" .:':' ::'. :::......::• •...'...:6...... .. .......... ; : . . ....... .. PL�4ty;AiD:OREC?1ON;; ::.": :: . .. . ::',::,° ..,,. .:.. ............ ........................... ::.::'":'::' .. ... : °:..: .,:...,,�:..: . .......::. ;.. ........ ....... :::.. ........... ... .: ....... ...... ....... ............... ::. ........ ..:... .. � ... ........ .... �. ..... :..... ....: :::: .: .. ". _:, �.. .. . }:.,.., ........... ,.., ..... . :.. ........ .................................. .. ' ::....: :.. '::...:.:' :::........ .. ..... ....... .... .. ::... . .......... .......... . ..... . .....:. :..... .: .,.. . .. .... . ..... 4,:,:. ,,. i'.::..,. �. 11:.' . 4'i. . •: w9 i} h a ' t`tY �•• .4�1cGuirelands ,��'°' f #� ;I,,,,,Uid'utfTMilIGiC�Rctatl• ^ ' f a. --'Pine, Tree -Road r u xr i ,K , a - r- - Rr' - } ',�• � .. Y�'a�^^ Ike-�.t+lw+'.i+4W�b..�,,.. y ��rRc4t stag►nqr?c► Goo ar� } � • 1: Adequate drainage shall be maintained in'ditches at all times: 2. Permittee will use best management practices (" BMP") (EPA and TCEQ both provide lists of.examples of BMPs) to minimiz"e-erosion and sedimentation resulting from the proposed. installation. 3. The permittee shall take precautions to avoid damage to property. All County.Right of Way and property . . shall be restored to its original condition, as,far; as. practical, in: the opinion of the County Engineer or appointed representative. 4. The construction and. maintenarice'of such utility Shall not interfere with the property or rights of a prior occupant. 5. Perr'ittee shall not interfere with other utilities located in the right' of way. ' In the event damages occur, .: perriittee will be liable to the County -or other utilities running through the right of way. -6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such ..:. project will be allowed or if an alternative exists 'so as not to'inconvenience'the"public. B. SafeW Require»gents 1. Proper traffc control measures must be put in place prior to beginning work and remain in place during the .duration of the job. Al l traffc control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below, 2. During construction, all safety regulations of the .Texas Department of Transportation shall be observed. 3. Perinitiee must take such precautions and measures, including placing and displaying safety devices, "as '-` may 6e necessary; it ;order to safely conduct the'.public through the_project area. Company shall provide,: flagmen, signs, signalsi or devices necessary to provide complete'safety to ihe':public. 4. Adequate pibvisions must be made to cause minimum inconveniences to traffic,and adjacent.property ; .. . owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as.to constitute r a danger or hazard -of any kind to persons or vehicles using such road. Any poles placed in 'the Right of Way::for future installation shall be placed at the :back of the. Riglif of Way.. Exceptions may be approved, :. by the:.County Engineer. V . Traffic Control Plan 1. -A traffc control plan,.pursuant to the TMUTCD.oc Engineered.Traffic Control Plan must. be.provided :. , :: for tte.:foliowing: • ;; .. - _ ...: .. .. - a." . Any construction,(i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic :. control measures pursuant to the TMUTCD; W M, q. M. ('10) feet of the; (roadway; pr-.-;` 6. An .work *06if6' ed inthe 'road righvofaw Py; 2 PlarYftiuslt kbageli4to.the Perffi;it:ii'nd.k0t at..thejob. site. any;time'.work e is-b'ing perform 3.. ..- Pla, pust.*-t f6rdiiht fim, of c'' o­ . ..... fiibl6ticifi-fo tb6job D. DgIfign Standards rhead installations -shall conform to 6karahce sta aid'.of the -Tex -a `D�p9ftffie6t`if V ii nd s S p.: ransportation. * ...... . .. . ... ..... . ..... . 6 4, 8' e jpole e p ace An. the.::desi6ited area for pqikeripec"ifi6d 'as set f6fthin" the.T6*i . s. . Utilifies Co 2. "'; '. ' ll* '­ (ifid'din'' lighting) 'bole installation All U . ackMde of the Right of -- Way tdi 9 g;.gbiipg)�hall'o.p'olade'd.at-theb"' safe iy�t*& the public"*.:': A .... ny':pole:p.4ced in violdt,ion.o.f this re4itir6fficnr e u th Nvfll,hd:r' e q. ;.appropriate locatibb. afthe company's expense. ::Exceptions maybe approve*d'by the C66io:F,6 gmeqr-�:%- . . ... .. ... ... ... 3. --All under gr­Ound'I6:s:tai`ll'6'tidn9*shAll,('t4ete`. Are minimum• depthe u i iyMy lace. dee er "* d4ninim'h6ffoyei:WMdtii-ghi(48)i66hdsbIowth Iop P. *a b`Hieifleasiihiysik(36)i&h6gbeAowditch linewh6fiffistAll6tionis0iihin the:a) red ­ rea- measu .:ftin -tbb bf barikto top of fbank;: c be least forty-eight (44)'inches 'below'ditchfl ow line neiflow Dressuregas or petro.e .. - i`. .es.:Forhigh pressure in etr6ldum'linds, see High Pressure Pipelines -gas p: e6is'listed.b.O... r9qq!reffi ow;.: d. - closer than t0ft (10) &6t. froth The edge of pdverri6iji4: Ekcepitio"; h 'rig' ht�**&" w** ps may apply in f ;lesset: an fe than 60T 4. :'Watet Lines: All waterlines mu9t.b.ea min imum'.3 64 chesbelow 'the.difWflow'nine and cased. "Waterlines 'shall be cased if Under nd' to crossing r the roadway: .... .. .... . 5 : .. ........ Utilities Al n6.%Vd6vel6p' ekithi have 60 fe' or eater right of ..... ... a m n at ei. iva�'�.h:A.Ii.be:'inst.all6dwithih..: designatedobations based upon t 6:tYpe of utility.` :The Iddati6n§ shall be as follows: (nkiiiiied fr6n. .back of right 7. .. . . . . . . ...... ...... . 136woe-' Ato 2.fod.n ina1' M. : ....... . er.nina11.. .... . . . .. as: ....... . .... G­ 4 1 :-o­6-fdqtt­h­6min:: 211 ".37 y: -C . ....... a feet, nominally:? - . .. .. .. .... .... ........ 6.. ':than... "60 fee i igi i-b fnwayin all:new develoobents shill in .. manner referenced in, `A'8ignaitod 'rep ... ip'."' man -No.3'dbo'v6,-hoWdv6�.ith6i!outitygh sentative will .. .. ... g!riecr o :Its, .. . ....... ' provide . .mal approvaYofea6h titi.lit' I• . . ...... 7. .... . .. ... .. .. ... . .. .... The',Ippgth 4jfAny:trc ened"in ad h duit or d6c:19'may. not be l0hger tbah.4QQ..-: n6.to be o�:!' vanceO t e pipe: q . on if left:6.66h 6�er. Qht qn�ft6hded.-: ... . .. .... . .. . . 8. . ...... . ....... Cros§i' "d .. ... ... ifity road :§hMl:"_:' pgs.un era,coi -.:.:a.:*:: .... be bored. 6'rjaciied. ABSOLUTELY NO OP N-CUTS-W THIN. COUNTYROADPAVEMENT' . ... ...... pressure g "d bi:� .grouted :for. of the crossing if the space casing an .pipe soil exceeds oo6:(I),inch.'Brazos .Cpu:nty-m:'u'si-66'given" hours of .24 hb hotice'-pressuregroutitig operations a. Ad J. ayq the opPortiiiiity.4o haveinspector.6 site to 6bsdriV'eprCssure grau ing a.n.. . operations;, . 33. e. ' TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints.' 9. Bo, .-Pits: a.:.. 'ho pits shall remain open longer than 2 days; • ' b. Al'pits-shall have, proper traffic .control measures in place. See Traffic Control Plan listed above. c. , pits shall NOT be located within ten (10) feet' from the edge of pavement without prior approval from - (he County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil :pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring -to protect . pavement integrity;-.- f. based upon soil conditions; the County Engineer or his representative may require pits be placed further -from the edge of road.,:.:_.:. 10. Any iristaliation within ten (10) feet of edge of pavement shall meet the following: a: location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require.shoring to pcotecr pavement integrity. d. all excess water and mud shall be'removed from the trench'prior to backfilling. Any backfcll placed during a_rainy period or at other. times where excess.water cannot be prevented from entering the - --trench•will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized ' :_ .._, material as soon as weather ermits, e: ° aIl'disturbed base and pavectierit materials shall be removed aril restored to the satisfaction of the County Engineer or his representatives. f.. no side or lateral tamping to fill voids under the base and pavement materials is allowed. IL Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right -of way to the condition it was prior -to commencing construction. „ . 12. Operation of construction and/or maintenance equipment on,the traveled surface of any improved County: goad will,n6t be'perrnifted, except in aninstarice'whereby the la"ying, constructiori,,maintenane'e atid/or•' " repair of cables, conduits and/or pole lines cannot be accomplished by any..other method'a' ' in`this event all such equipment. shall be of the rubber tire variety: Appropriate traffic control shall be provided meeting TMUTCD requirements. 13.. In'the ,event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, .cement, road base, etc.), Company will be required to provide W. a performance -bond or letter of credit securing necessary repairs:":•Sa'id bond amount will be determined by the County Engineer. 14. The applicant shall submit a .letter of. "No Objection" from the'Arn Corps of Engineers fpi designated wetlands and environmentally sensitive• lands: E. Emergency work - 1. In the"event Company is required to perform emergency services,'that requires excavation in'a County Right of -Way, and unable to notify'the County Engineer prior to'conducting emergency repairs, Company v61. ° pg. a - w.. - - shall. notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity tv inspect the site to -ensure the integrity of the County Right of Way and'traffic safety controls.used. . F. Renairs to evistink facilities . 1. Maintenance and/or repair to existing cables, conduits, and/or pole line s.which require.disturbance of.tlte. soil,.:shall not be performed until plans describing such maintenance and/or:repair.have been approved by . the County Engineer.or,its designated representative and a permit has been Obtained, .G. Relocation: of utilities :,- l . When and if theCounty Engineer determines that it is necessary for the construction, repair, improvement; alteration or relocation of all or any portion of said road, any, or all'poles, wires, pipes, cables or other faculties and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required_ by the Couniy.Engineer within a reasonable- time as determined by the County Engineer'and Utility Company, and.at theexpense.ofthe Utility Company. :H High Pressure fiAelhies 1. All utility Permits for high pressure pipelines (generally 60 PSI.or_gieater); whether pertaining to controlled access or non -controlled. access installations, should contain the foilowing additional information in the:description ofthe-permit. . ' diameter -wall thickness .: -material specification -minimum ytren th yield s......... , g - -maximum operation pressure of the pipeline 2. With.the exception of the maximum operation pressure ofthe pipeline, this information is to be supplied for both the carrier pipe and the casing. "= 3. Assurarice,must also: be given that the installation material and deli n meet the minimum Federal Safe :. ty g Standards for Liquid and Gas Pipe: Lines. Assurance must be provided on company letterhead and signed. by an authorized representative of the company._., 4, Petroleum Pipelines:,:; : ::... . ..... Depth Tone of.Piyeline (below deenest ditch grade):- SSnecial Requirements. Encased Pipe Less than 10' . Must be covered with concrete pad of least 36" deep Encased Pipe Greater than .10' No concrete pad required... :.. Non -Cased Pipe Less than i0'. _ Must be covered with concrete pad at least 48" deep Non-Cased'Pipe -Greater than 10' No concrete pad required Concrete pad shall be minimum ofTI-thick and width shall be"pipe diameter.plus 18" minimum. 5. 'Under no circumstances will a pipeline be installed parallel to.a County Road within the Right -of - Way. Transmission lines have been determined to'be petroleum, pipelines (vrhich includes natural gas. lines) and shall not be parallel to a County Road. 6. Natural.Gas Distribution is a line.thai serves the fnaI customer:. p A I ROAD .WORK . /� . AHEAD p V'.L'W .n. '$ .. WORK v (�o}mo . pE� AHEAD ' I �� ..: Sw°psi at• 11 ROAD 60HR S( .. tiD•t. .. ..' • ta7o; D•• \ . � t ROAD OR!{ ' .. --. ` ... •i . ') ' inner - \ see Ilarf Il . .j I �T 1] �r Gr0.2 48- x 7H eta roro 210 Ree re/a .�A-@3 WORK cti0•ID AHEAD -� j• •;�1 � 1 B I ..'v i'- t•L •S. :._ L }4 b _ I �1.0.y . YIM1 �' ' ' Cork .M1e1.• 10. Yr �.� +.prk.Ch el0 LEGEND Toe 3 sw,;Ww ■ ■ cramilrin0 D6.1e46 11.Oy ■ark vehicle �� L10.HeTc ' TrallUAI er lIftnte0' r 1.4nim irra. 0eara '@ Poerml. Olryp•mle Us. eoef 5:a1 1Pd15T ''A• sTa1• •" .. learn. no. . rr.p . ' O:p nays. . Iµ'y Or OflWr rm(pnnlr I ISOp Halo 11. K ldlrenlip.al. Aaaa� tnl i�"1 h nec:e.a 7 ter the .. $ p° .. n 'I - •':• .. ►0rk'ccwot iW.' 1 OM hair lengths Jq•e'been ra¢iglp•Crr. "E - - �• - - ;w . ` : i L•Lergln al, T.0•r1r11 0 •tarn 01 0rrler iFll S•Pas .O'SlleenT6P.1 r .. gab .. 1 ago " vlarrell::rly Jx.IwJ ■ i '� ve.a a¢o fufrm •a TYPICAL USAGE ' ^: -1 be atllrt. ir"11q � I, lam. br 1 C � !' y .ark OfM (/ a nID1M fl :r cllaw nrl•q ae•Iei• 1 10011[ 3MOIIr SYDIf T(ar I.I[IkfDlll( LOW TIf01 pp[ .I kl' from IM . j�Tyg .• 1 vASTION • STJIIOer.r• 1Ua1 51/110 1 snlloau+r. = •b` •M°'HI Irar•IaO .are / '�{'LItract. �I i' !1 . p X 1' S 1!m ts.• (fpl•t 4 a al CEH[RAL NOTES i 1. noel aelmaa I. t:11n ellar• V..n. oe LI011a10. :2: Al MIT?..-1,00 er.7T4/ :tlmfra.ea Ot Ia01leID, a mv, rleepi bbbb ISR mte] 1 L Sl —• 2 Pl—. rT1n nr IrieyL tl•a YR r.M 0,01 3. stscmi lioarlmorertcr vn is pan nfec" a'klnt of 30 !earl (Mir. F-e I .. 1 i tram 1r.nlee ..r. �•• !. Lama• rr1•iCle dtn IW m. hJr rp1 :•1 1.1.2rarv. IIOWN6 Is P• 'oil • e. -is& 4 L St i ec111e11rq o .IIipgmr ►or ne- / yiel• dm a 1■L Irwin as S • he ! ! uua at11i•■ 11raw em b. T.e:1lm.0 30 in IM r»1 iA ahtnnf a1 e • }l h �� �+ h I' r It" area .f e, eepOWt 1t ..sr M:if _ aTlKtli+y flf Mrlr-W W TI 091i1r (r IM..aI.-It .ar4r! of M e pf•Wlr. pll two yr .brP oan.:r m. �toutr• JM rralnPra o �no:n In •� • ° • i afoul tTpe 3 a.'rl.ar. or atNr aO'r•e1Tltry !■liar net, a . 1a1 .r' Yr.91.d. reeiG.'roe This.. .S : : •• , 1 - _ 5. t17uo11°Yep,. 7enlelPt den Ttal.." Of Oatlrlalra .If. 11»'pa eQ 1. k 4 1. eK1C•. Mer'ta'tlMf Qlf[NI ia.rar tJ Iriont O�e:ller .ak •Pym. �•. T(P13.11 fWOwlaw:w.k YI a iatil nlllf.ep:'nprlJtleyr erw -• . e I r.. 1 ee�w .or..m7uls v afrwr gtiml++t Wula M ooaa Mr one �'' 71` q I b„e• i rtplt•o1•.at I. oq eol o°'+ea m rr• Pare. umulaer. ! ROAD i I i b ` 1 /. Er213-SMA1KR ITS" Al" tar a w40 In platy a/ cal•10 WORN CHO 6 I ROAR y g g WQ Kill PGJe• rlpal In Mwiner W% m mn.rnrialor rme.arr. I j • ROAQ IIORK WORK j t ..1'. c2o.2 I AHEAD MCI-'D .e- f 24• I 1 �t, /� Flo a. is a rot. 21A ,r� ce2C•10 ERD ROAD Oil Q see fo.e 11 V 14 4e• e 4A• ROAD WORK 3 4 WORK iit • 11°Qr40�f IT c20•x I AHEAD i I b'• '• se• r 24• iSef ro» 21A - g ib:es DolrmDap�P/TtmJpwmtlmT i 1 4a�O°or�ia- . ' TRAFFIC CONTROLPLAN .• T4• !f.le tl CONVENTIONAL ROAD TCP i2=fa1 TCP:(2-1b1 TCP 12-101 .. _ '' • �•� :.SHOULDER .VdORTt WORK -SPACE NEAR: SHOULDER WORK SPACE -ON SHOULDER WORK'^'VEHICLES ON" SHOULDER fmT•LIkTCP hipl ' pla.n INI aw rtl `• Conventional. Roods Conventional Roads Convent •f.YM , •p, IOn01 ROODS' 7A1 sate • rbWla ' 'Y .,ru1 • a.9®1. room, Lergmt Y r Wjyllea W11{/• n1qp O:e°M1r•IIJIM w.I n. w1nIM slOr 1021ro /toe• pi taiallya•IMl Cerra - ■• ' ID• erru Ire v . n».fonw..'rmw an. 0+a Ingt•1• 30 3S .D = �. 150' 165' Teo•JIS' 60' 120• 90. 205• 22S'/.245'• -TO- • I60• 120• - 26•!• 295' nD• Go% 240• 155' 45 50 55 60 65 rD L-US 490' 495' 5401 - 90' =. 195• 1400' 550. am,.100• .00• 240• 55W 60P 660' 160• 500• 29S' 6Do• 660, 720• 120, GOD' 350' 650' IIS' 700• 130' 700• 410, lw 110• e40•To. Me a0o 475 /5 150' 025• 900'1 ISO' '900' O.p• m iri vzr 7n" TRFAR11PF97:R RFPflrlT FUND NUMBER & NAME CASH BALANCE 7/31/2022 INCOMING INVESTED TEXPOOL INTEREST -Aug SUB -TOTAL DISBURSED CASH BALANCE 8/31/2022 INVESTED CICACCT.BAL. 8/31/2022 0100 - GENERAL FUND 155 822 470.10 4,496.3D2.93 229 017.92 160 S47 790:95 12 BOD 365.96 147 747 424.99 103 473 449.84 44 273 975,15 0200- COUNTY HEALTH ENDOWMENTFUND 83.25 83,25 83.25 0.00 O.OD 0600 - COMMISSIONERS COURT - NON CAPITAL(2,112,559.59)5 015.20(2,107,544.39) 16D 618.46 2 268 162.0(2,269,162.85) 1100 - HOTEL OCCUPANCYTAX 3,321,496.19 216 840.27 3 B 336A6 296 887.51 3 241 8.95 3,241,448.95 1200 - STATE LATERAL ROAD 186 116.30 186 11630 18fi 11630 186 116.30 1300 - UNCLAIMED FUNDS 361 900.77 1 2BI.30 363 182.07 30IL12 362 081.95 362 881.95 1400 -APPELLATE JUDICIAL SYSTEM FUND 1491- COURT FACILITY FUND 26 510.40 26 510.40 26 510.40 14D2 - LANGUAGE ACCESS FUND 0,689.56 8,689.56 8,689.56 1500 - LAW LIBRARY 22 717.85 1 505.OD 24 222.88 3,781.78 20 441.10 20 41.10 1700 - ALTERNATIVE DISPUTE RESOLUTION 1800 - LEOSE FUND 6704.33 67 604.33 67 60433 67 04.33 1900 - COUNTY RECORDS MANAGEMENT 628 680.80 755.00 624 443.80 629 443.8D 629 443.80 2000 - COUNTY CLERK MGMT:RIN0 1.421 141.80 40 011.63 1461 153.43 22 363.67 1436 789.76 L430.739.76 2001 -COUNTY CLERK ARCHIVAL FUND 1 516 240.82 39 01188 1,550,253.70 1559 253.70 1 550 253.70 2200 - COURTHOUSE SECURITY FUND 279 147.63 10 292.27 289 439.90 38 632.39 250 80751 250 80751 2201 -JUSTICE COURT SECURITY FUND 166 419.78 2,566.67 169 086.45 169 085A5 169 08GAS 2300 - DISTRICT CLERK MANAGEMENT FUND 269 D34.89 7,638.82 276 653.71 276 653.71 276 653.71 2301 - DISTRICT CLERK ARCHIVAL FUND 28 058.72 60.00 28 118.72 3,407.80 24 710.92 29 710.92 2400 - JUSTICE @ PEACE - TECHNOLOGY FUND 197152.32 2,26534 199 417.66 30 763.40 168 654.26 168 654.26 2401- 00.& DIST.COURTTECHNOLOGY RIND 105 C43.11 932.12 105 975.23 105 975.23 105 975.23 2500 - SPECIAL FORFEITURE FUND 43.127.04 43 127.04 43 127.04 43127.04 26GO - D A HOT CHECK COLLECT FEES 4.728.791 4,728.79 4,728.79 4,728.79 2700 - BAIL BOND BOARD FEES 103 024.72 103 024.72 103 024.72 103 024.72 28W - VOTER REGISTRATION 7,975.30 20 500.00 2847530 28 475.30 28 475.30 2900-VITINTEREST FUND 311480AS 283.55 311764.03 311764.03 311764.03 300E - COUNTY GRANTS 91 655.79 56 996.61 148 692.40 212 257.23 63 604.83 63 694.83 3100 - AMERICAAN RESCUE PLAN ACT 29 SZ4 463.22 44 981.59 29,569,444.81 30 535.06 29 538 909.75 29 538 909.75 340D - D/A CRIME RIND 243,835.81 27 580.75 271,416.55 11 119.38 260 297.18 260 297.18 3500- PRIMARY ELECTION SERVICES 1795.15 21795:15 - 21795.1(21,795.15)1 3901 - BC HOUSING FINANCE CORP 82 29&92 82,296.92 82 296.92 82 296.92 4317 - 2017 CERTICATFS OF OBLIGATION 1085 231.01 1085 231.01 1095 231.01 1,085,231.01 4320 - CO 2020 14,238,M4.97 174.48 19 519.47 14 258 198.92 121 017.32 14137181.60 10 050 473.94 4,086,707.66 45D0- GEN.PERMANENT IMPV. 10 601 555.45 140 241.01 10 741796.46 521 D13.51 10 220 782.95 10 220 782,95 5000 - HEALTH & LIFE INSURANCE 9,221,327.16 1,634,401.69 10 855,728.85 1769 012.21 9,086,716.64 9,006,716.64 6000 - PAYROLL 1904 370.41 4,604,364.33 6,S08,734.74 5,033,550.84 1475183.90 1475183.90 9100 - HEALTH DEPARTMENT 1454 80&52 449 695.29 1,904,503.81 364,570.51 1539 933.30 1,539,933.30 9300 - REGIONAL MOBILiTYAUiHORITY 40 730.64 40 730.64 1254,04 39 476.60. 39 476.60 970D - COMMUNITY SUPERVISION 961,538.23 254,12632 1,215,664.55 305,230.48 909,434.07 909.434.07 aTTL';OEi,9lSCTSJN:RDL7Lt; .;•:_;;:y'�y:-_•`. ' � i23Y 214`T9637 � •17yb117y943.46� •. '•'-. ;;.rR93,518:98 :5244;536,?58:81. '_ • 1)762,9G4:�88=, _Z22�753i29393 ,:;T¢31064833,53 "_'29;6911,460A. Q, 410D - GENABLTG,DEST SVC 18 306 746.66 30,492.81 21 090.98 10,366,330.45 10,366,330.45 2,064,427.26 16 301903.19 160D - LOCAL PROVIDER PARTICIPATION 19,883 427.43 352 914.65 20 236 342.08 1 502.33 19 352 839.75 19 352 839.75 3 i:e:::e ...... TOTAL 270,404,970A6 12,399,350.9 314,609.96 283,118,931.34 22,646,467.21 260,47$464.13 145,127,260.79 125,345,203.34 This report is submitted as true and correct to Commissioners Court Lh��%�,l�A�p L1i/J� . Brazos County Treasurer, on The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) Witness my hand this 1 day of Xf U k/E 15 A.D. 2022 Karen McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this I day of t�1 by 6 M �112 2022. Duane Peters, County Judge Steve Aldrich, Commissioner Precinct #1 Russ Ford, Commissioner Precinct #2 Nancy Berry, &ommissioner Precinct #3 Irm auley,1 3mi sl recinct #4 Treasurer's Report for the MONTH AUGUST 2022 Vol. d pg. �7`� Kristeen Roe, CTA, PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 10/25/2022 REQUESTOR Heartland Builders ADDRESS 1532 Balser St Bryan, TX 77803 OWNER NAME 3ason Lafollette PROPID# 43414 REFUND AMOUNT $729.01 REQUESTOR ADDRESS OWNER NAME PROP ID REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROPID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROPID# REFUND AMOUNT REQUESTOR ADDRESS - OWNER NAME PROPID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROPID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROPID# REFUND AMOUNT Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS LAFOLLETTEJASON S 1723 BALL CIR COLLEGE STATION TX 77845-8741 PROPERTY DESCRIPTION Legal: TRAVIS PARK, BLOCK 5, LOT 14 & 32' OF 13 Address: 1532 BAKER AVE , Account# 45414 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2021 Taxpayer'sreason•for refund: 'OP -Overpayment REFUND TO: • HEARTLAND BUILDERS 1532 BAKER STREET BRYAN TX 77803 Collecting Tox for.'(taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid 04/28/2022 $2753.80 Refund Amount Requested $729.01 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the Information on this form is true and correct" jT-�re of �79 g��1e.v55 Phone # Email Address if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND NZERMINATION e tax refun s j A� ve ]Disapproved ' Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 32.11 Tax Cade Authorized Officer Signature Date Fo I. �SO pc�17�r TAX RECEIPT 04/281202210:56AM KRISTEEN ROE, CTA PH#.(979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT _ _Receipt Number BRYAN, TX 77802 3149279 Date Posted d4d8d622 Payment Type P Payment Code Over/Refund Total Paid 32,753.80 PAID BY: HEARTLAND BUILDERS LLC 1532 N BAKER AVENUE BRYAN, TX 77803 Property ID Geo -Legal Acres Owner Name and Address 45414 617000-0005-0140 0.0000 LAFOLLETTE JASON S - - 1723 BALL CIR -Legal Description COLLEGE STATION, TX 77845-8741 TRAMS PARK, BLOCK 51 LOT 14 & 32' OF 13 Situs DBA Name _ 1532 BAKERAVE , SOUTHWEST HOMES Entity Year Rate Taxable Value • Stmt # Vold Original Tax Discnts 0&1 Att Fees Overage Amount Pd Z REFUND ENTITY 2021 0.00000 0 145445 N 729.01 0.00 0.00 0.00 0.00 729.01 BRAZOS COUNTY 2021 0.49350 . 172,373 _ 72767 N 425.33 0.00 0.00 0.00 0.00 425.33 CITY OF BRYAN 2021 0.62900 172.373 72767 N U42-11 0.00 0.00 0.00 0.00 542.11 BRYAN ISD 2021 1.2268b 172,373 72767 N 1,067.35 0.00 0.00 0.00 0.00 11057.35 2,753.80 Balance Due As Of 0412812022:-729.01 Tender Details Descrlption Amount Check 10906 2753.80 Operator Batr i Vol., g' "-7 tmoore 41018 (04128/2022TM) Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code 2763.80 Total Paid 2,763.80 T=Atamesmt tee BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2021-2022 BUDGET YEAR NO.21/22 53.01— 53.03 On this the 1st day of November 2022 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Russ Ford, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 1st day of November 2022 the Court heard and approved a budget amendment(s) for the 2021-2022 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 7 September 2021, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 1 st day of November 2022. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Vol. 3g �9. ��_ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 21/22 - 53.01 10/25/2022 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Tax Office -Administration Contract Services Expenditure 12.00 General Fund Tax Office -Administration Departmental Support Expenditure 12.00 Tax Office -Administration To reallocate funds for September bank charges for the Tax Office in FY 2022 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 21/22 - 53.02 10/25/2022 pg, l� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 21122 - 53.03 10/2512022 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Permanent Improvement Fund Information Technology - Capital Capital Outlay Expenditure 126,859.00 General Permanent Improvement Fund Other Financing Uses Ex enditure 126,859.00 General Fund Other Financing Sources Revenue 126,859.00 General Fund Sheriffs Office - Adminstration Departmental Support Expenditure 104,895.00 General Fund Constable Precinct 1 - Adminstration Departmental Support Expenditure 9,068.00 General Fund Constable Precinct 2 - Adminstration Departmental Support Expenditure 6,341.00 General Fund Constable Precinct 4 - Adminstration Departmental Support Expenditure 6,555.00 Sheriffs Office, Constables Pct.1, 2, and 4 To reallocate funds to move purchase of body cameras to the appropriate departments. J1 tC6un Jud eA." royal~ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS) FOR THE 2022-2023 BUDGET YEAR NO.22/23 4.01— 4.03 On this the 1 st day of November 2022 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Russ Ford, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 1st day of November -2022 the Court heard and approved a budget amendment(s) for the 2022-2023 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meetunusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2022, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 1 st day of November 2022. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. ( D-SBy: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Vol. 5�Ep pg. �eL BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22123 - 4.01 11 /1 /2022 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Grant Fund TCFV -Domestic Violence High Risk Team Intergovernmental Revenue 5,000.00 Grant Fund TCFV -Domestic Violence High Risk Team Salary and Wages Expenditure 4,014.36 Grant Fund TCFV -Domestic Violence High Risk Team Benefits Expenditure 985.64 TCFV- Domestic Violence High Risk Team To recognize grant funding from the State of Texas for the Domestic Violence High Risk Team Grant for FY 2023 . ,1 County;Judge Approval [Vol. p g. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 4.02 11/1/2022 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Departmental Su port Expenditure 19,970.00 General Fund Facility Services - Non Capital Repairs and Maintenance Expenditure 19,970.00 Facility Services - Non Capital To reallocate funds for replacement of Courthouse chiller control panel. ;County�Judge Approva,,Qate Fvol. 38 c) pg. �� . BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 22/23 - 4.03 11/1/2022 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Health and Life Insurance Fund Group Insurance - Administration Contract Services Expenditure 4,000.00 Health and Life Insurance Fund Group Insurance - Administration Professional Services Expenditure 4,000.00 Group Insurance -Administration To reallocate funds for payment to USI services in FY 2023 i tr10/27/2022i a1x� a. �„ H.� ��,CpuntyxJudge`+APPcoval.,tl,4.� '�;� t.:.DateY3?",,",Fj Vol. CD Pg ��5� Personnel Change of Status ( Oct 27, 2022 ) Commissioners' Court Date: Department Submitting Information: Purpose of Submissions: 11-01-2022 Human Resources Consider and Take Action on Change Employment ". Department•Name Em_ployeeMme 44 Juvenile Services - Court Estep, Kendra Sheriff Office - Jail Administration Griffin, Ashley Juvenile Services - Detention Jutson Jr, Brian* �y�a r` apy L •x' a `� des`.*' • ;�U. Separations 5? Department Name Employee'Name rt �M? , 7 Approved in Commissioners' Court: 11-01-20 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. 390 gig• ��� PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: 11-01-2022 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Sheriff Office — Jail Administration Medeiros, Logan Change of Status Approved in Commissioners' Co County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) BRAZOS COUNTY BRYAN, TEXAS CLAIMS COMMISSIONERS COURT MEETING: November 1.2022 CLAIMS TO BE PAID BY BRAZOS COUNTY: CLAIMS # 8118567 Thru CLAIM # 8118694 CLAIMS # 9006118 Thru CLAIM # 9006171 The Court voted unanimously to approve these Claims as submitted. Duane Peters County Judge �G Karen McQueen County Clerk E _S Fs co Pg. Brazos County Administration Bldg. • 200 S. Texas Ave. • Suite • 77803 Fax: (979) 361-4176 Braios,County, Texas, FY 2022-2023 Budget to Actuals - " Revenue and Expenditure Fund: 01000 General Fund Categories Report by Fund . 2020 2021 2021 2022 2022 2023 2022 2023 ' Description Actual. .Actual Adopted -Actualercent, Revenue To Received, }' Revenue Revenue Budget Date :. Taxes : 109,254,629 116,117,917-127,148,000 30,236 0% Charges forservices 12,187,206 13,893,109 11,771,570 146,260 1% Interest Income Other Revenue s' 851,666 _ 2,310,582 1,206,594� . 2,440;000 . 2,088,409 1698,700 40,197 2% Reserves:..51,760;370 -r - Intergovernmental 7 384 631 9 343 301 8,916,000 238,000 3% Other Financing Sources y 630;708 1,269;875 R 21Q000 20;000 ,Total,Revenue $132-619,422;' $1'43;919,204 $203;944,640 $474;694 0%] r: ,,. Description 20,20 2021 Actual ' 2021=2022 2022-2023. 2022-2023 Actual• Adopted Experditures Percent Spent Expenditures _: Expenditures -Budget y to Date, t Salaries and Wages 1 43,230,879 44,652,228 i 541453,426 i 1,831,846 { 3% Outside Labor Costs 118,536� 186,676 163,000 _ Benefits I 24;617;595 k n ,27,150,252 f • ^31,761,343 1,386,476 Discretionary Spending - 22,865,013 ,k, 40 Departmental Support 6,699037 t 714791049 i 16,208,929 J A 807,390 Repairs and Maintenance 4,054,859 2,307,833 14,599,252 43,038�0%0 -....•- . 5% Minor Acquisitions ' (4,884) 0 Contractual Services 6,143,699 8;427,725 6,899,835 765,190 11% - _ Professional Services 410441697 s 4,296,801 '12,856;623 4 267,802 '2% Community Contracts 4,325,964 4,664,752 5,717,045 960,335 17% Capital Outlay i 5,352,256 5,802,428 i 16,496;639 38,075 Other Financing Uses 1,212�114 676,381 21,923,5351 294,951 ( 0%0 1% Total Expense $99,794,753 ' `'$105144,124 r$203,944i640 $6 401;103 3% Vol.. Pg. � FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories 10/26/22 4:41:45 AM � Page 1 of 36 Renort by Fund Braios County, Texan FY_ 2022-2023 Budget to Actuais - - Fund: 02000 County Health Endowment Revenue and Expenditure Fund Categories Report by Fund. 2021 2022' 2022-2023; 2022-2023 2020 2021 9 - Description Actual '. Actual° Adopted , Expenditures . . Expenditures .. Expenditures Budget. to Date [ Other Financing Uses 1,010;633 Total Expense £ $1,010;633 - Vol. ,1 Fs 0 pg. FY 2022-2023 Budget to Actuals = Revenue and Expenditure Categories 10/26/22 4:41:45 AM Page 2 of 36 Rennh by Fund Brazos.County, Texas FY 2022-2023 Budget to Actuals - ;. Revenue and Expenditure Fund: 06000 -Non-Capital Categories Report by: Fund z 2020 2021' 2621-2022 2022-2023, 2022-2023 - ' l Description Actual'.i Actual Adopted Expenditures Expenditures Expenditures ,Budget "16,DaW Departmental Support 491,675 279,430 0 - -- - Repairs and Maintenance 368,095 192,1919 0 Contractual Services : ,254.074 } 197,168. 0, Professional Services 3,002 1601221 Other Financing uses 197,9285 _ Total Expense ;$1,314,774 $829,019 $0 i.....—.+fir � ......e Wit_. �.,—..^tin.e..<e.�p..+.�....-.,.-.-.._..-1-+a �. ._.-x.-,-.»�:...z—>.�:m:-..-.�.A.+,.�.,. �_F_...--.--.-.�- »..—.. ..--..._.__._...__ •_ `� 10/26/22 4:41:45 AM Vol. Pg. FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories Renort by Fund Page 3 of 36 Braios County, Texas; FY 2022-2023 Budget to Actuals - - Revenue and Expenditure Fund: 11000 Hotel Occupancy Tax Fund Categories Report by Fund 2020 2021' 2021-2022 �2022 2023 2022-2023 ., Description Actual Acttual ` P `Actual`. Adopted ' r ' Revenue ;Revenue Budget. Revenue To Date`, Taxes ? " 2,261,435 3,112;583 2,600;000 I 0 Interest Income 21,684 5,545 3,000 Other Revenue % 756. '484 0 d+ Reserves- 638,788 , ." Total Revenue $ ,283,870 _$3,118,582 $3,241,788 $0 =' - Description . , 2020-2021 - Actual .Expenditures 2021=2022 ' . Actual Expenditures 2022-2023` Adopted- Budget 2022=2023 Expenditures ao Date' P.& entSpent Salaries.and Wages Benefits d 134,904a 98,264° 64,780 45,799 161,033 6,0341 4% .. 75,879 3,755 5% Departmental Support Repairs and Maintenance 34,570, 178-495" 224,439 21,600 155, 30i 855,000 Contractual Services Professional Services a 101,0163 127,582 5,300 5,300 �. g 201,790t 6,159 '3%a 95,319� 5,300 6% Community. Contracts Capital Outlay '' 397,979 914,481 89,640 20,704 800,000 ` 896,837 Other Financing Uses 1,165,715� Total Expense $1,052,629 $2,577,941 $3,241,788 $21,248 Vol. DSO pg. �9a2 FY 2022-2023 Budget to Actuals - 10/26/22 4:41:45 AM Revenue and Expenditure Categories -- ..,1 page 4 of 36 Renort by kind Braios County, Texas. FY 2022-2023 Budget -to Actuals - Revenue and Expenditure Fund: 12000 State Lateral Road.Fund Categories Report by Fund ' 0 1 2020 2 21 202 2022. 2 22 2023: p 2 022 2023 Description 4ctual Actual Adopted actual Percerf:. Revenue• Revenue' �s i Budget RevenueaTo 3, Received Interest Income .27-61 300 intergovernmental 30,666 30,417 30,000 30,347 101% f '. Total Revenue $31947 ;$30,693 $30;300 -'; $30,347 ` _ 1009/0 �.� _ Brazos County, Texas. FY 2022-2023 Budget to Actuals - ; Revenue and Expenditure Fund: 13000 Unclaimed Property Fund Categories Report by Fund_ 2020 2021• 20212022- 2022-2023 2022=2023 De`scnption ;, Actual ' Actuat adopted' wActual - Revenue „ Revenue Budget-�• F Revenue.To a Date . EF- Interest Income 387 200 Reserves 65,000 Total Revenue $387 $65;200 VOL pg. dui FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories 10/26/22 4:41:45 AM Page 6 of 36 Renort by Fund Brazos County, Texas FY 2022-2023 Budget -to Actuals - Revenue and Expenditure Fund: 15000 Law Library Fund Categories Report by Fund 2020 2021 2021-2022 2022=2023 2022-2023` ,. Description Actual Actual', Adopted' Re4eenue l o . - �• Revenue: .Revenue Budget', bite Charges for'Services 28,46355 34,000 Interest Income 8 0 �. Reserves -� 22 000 _ Total Revenue $53,145 $28,511 $56,000 ;,r 2020-2021` 2021,2022 2022-2023 '.2022-2023 =Description Actual;`. Actual :Adopted" Expenditures Percent Spent,, Expenditures Expenditures Budget ; to Date "€Departmental' Support 56,183 59,063'� 56,000 57 1°/u _ w Total Expense $56,183 $59,063 $56000 $537 1°k Vol. pg. o2�S FY 2022-2023 Budget to Actuals - 10/26/22 4:41:45 AM Revenue and Expenditure Categories page 7 of 36 Renort by Fiind Brazos County, Texas FY 2022-2023 Budget to Actuals - Fund: 16000 Local Provider Participation Revenue and _Expenditure Fund Categories Report by Fund 2 22 202 2020 021' �2021 2622 2022 2023i 20 3 Description Actual Actual Adopted ;ActuaF Percent Revenue . Revenue Budget•, Revenue To Received �r7 Date ' Taxes ., 12,418,831 36,793,246 .::,:35,500,000 30,632,858 96% Vol. � So Pg. 02� FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories 10/26/22 4:41:45 AM Page 8 of 36 Renort by Fund Braios County, Texas F.Y. 2022-2023 Budget:to Actuals - Fund:17000 Alternative Dispute Revenue and. Expenditure Resolution Fund Categories Report by Fund 2020,2021 2021 2022 2022-2023 2022 2023 ' Description Actual Actual _ _Adopted. ActualT Revenue o :,Revenue, Revenue `Budget , ' D d ' ae Charges for -'Services 39,5241 0 .. . 01. a Other Financing Sources 25,000 .0 0 . Total ReVenue $64,524 $0 _ 2020m2021 2021-2022 2022-2023 2022,2023 ` `Description Actual 'Actual, Adopted Expenditures - Expendi#uses, . Expenditures Budget -,to Date, Community Contracts 64;524� O i 0 ` Total Expense $64,524 $0 $0 `. 10/26/22 4:41:45 AM Vol. ago Pg. �� 7 FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories Renoir by Fund Page 9 of 36 Brazos. County, Texas: FY 2022-2023 Budget.to Actuals - _ Fund: 18000 Law Enforcement. Education Revenue and Expenditure Fund Categories Report by Fund. -2020 2021 2021-2022• 2022 2023, 2022 2023 Descri Uon Actual Actual.' Ado opted, }Actual P .Revenue Reverue "!Butlget Revenue To .., Date. Reserves• ": 65,854¢ Intergovernmental 16,866 �14928 14,350 - Total Re"venue• $16,866 $14 928 $80,204 '�_ 2020-2021: 2021=2022, 2022-2023 2022-2023. Description Actual Actual ,Adopted Expenditures �. F Expenditures . Exgen'ditures ',Budget: ;to Date, Departmental Support 5,780 11,984 80,204 Total Expense $5,780 $11,984 $80,204 10/26/22 4:41:45 AM Vol. 3 S o pg; FY 2022-2023 Budget to Actuals = Revenue and Expenditure Categories Renort by Fund Page 10 of 36 Braios County, Texas. FY 2022-2023 Budget to Actuals - Fund:l9000 county Records Revenue and Expenditure Management Fund Categories Report by Fund `20 2021, : 20214022 022-2023: 2 022.2023 02. ".' Description Actuall,. ;Acttiah, , Adopted` Actual Revenue Revenue Budget. ; nue, Reve To Date Charges for Services, v 205,777 23569 0 Interest Income 5,571 935 0 Reseives 1 673 0WI _ - Other Financing Sources 22 i 063 42,545 - �y Total Revenue $437,410 $67;049 ",$673,000 3, Description „- 2020-2021 :202T-2022 202272023 i 22-2023 Adtual Actual ` '/adopted Expenditures, EX „enditures Ex ,endifures "Bud et to Date p. P - 9 Salaries and Wages Benefits " 15Q276 d 35,086 86,456 21,497 - spy Departmental Suppoit Repairs and Maintenance `" x 6097 ," 87 673,0001 ssJj 778 Y Y Contractual Services, Capital Outlay 3,023 - 524 14,014^ Total Expense $260;644 $57194 $673;000 —� —_--J Vol. go pg. �qq FY 2022-2023 Budget to Actuals - 10/26/22 4:41:45 AM Revenue and Expenditure Categories page 11 of 36 Renort by Fund Braios County, Texas: FY. 2022-2023 Budget to Actuals - Revenue and= Expenditure Fund: 20000 County Clerk Records Categories Report by Fund Management Fund ' `2022-2023 2020 2021 2021-2022 2022.2023; De"scriptton ,Actual=;` Actual; : Actual Ad"opted'- °Revenue" „Revenwe - Budget` nue Date T „M , Charges forServices 333,459 454;677 " "400,000 Interest income 16,710 2,301 1,000 Reserves Reserves 1,362;000 t 4escnption ;w ,.o • Total Revenue 'J` - e $344,170 , $456,978 ` $1,763 000 2020-2021, 2021-2022 2022-202T 2022-'M23 i9ctua1l', Actual -,Adopted Expenditures Expenditures Expenditures r-Budget -to Date;. PercientSpent Salaries and Wages ', 97,330 y 105,8591 219,616; 3,0691 3%' Benefits 59,644 72,410. 18,999 4,395 6% 10/26/22 4:41:45 AM Vol. ego pg. 3 FY 2022-2623 Budget to Actuals - Revenue and Expenditure Categories Renort 6v Fund Page 12 of 36 Braids County, Texas. F_Y 2022-2023 Budget,to Actuals - , Revenue and ;Expenditure Fund: 20010 County Clerk Archival Fund Categories Report by Fund 2020 2021, 20212022 2022=2023 2022 2023 r, Actual._.. . Descnption Actual: Actual °Ado tedRevenue To' Revenue Revenue ' Butlget -;bate Charges for,Services 381,325 � •387,3871 390,000 = Interest Income 14,065 2,329 1,000 Reserves f _ 1,281,000-77 _ z _ m Total Revenue $396,290 $389,716 $1,672,000 . n .a..,..._„_"`�..�'. •;�..�..-. �:z. .,®..»sue..:J 2020-2021 2021=2022 2022-2023 2022-2023 ; DescriptionNctual `,.Actual Adopted Expenditures �; Ex,enditures Expenditures Budget " #o€Date p _ _ Departmental Support - 11172,0001 _ Contractual Services 506 110 560,000 - Other Financirig Uses 172,530; - m h a. Total Expense $679,140 "; „ , 41672,00 u Vol. g r Pg. FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories page 13 of 36 10/26/22 4:41:45 AM Renort by Fund Brazos County, Texas: FY. 2022-2023 Budget :to Actuals - Revenue and Expenditure Categories Report by Fund.. Fund: 22000 Courthouse Security Fund . 2020 2021 2021 2022;= , 2022 2023 2022 2023, . ActuaG Description - Actual . Actual Ado ted P Revenue To .Per`cer►t 12eceivetl, R nueReveriue." eve Budget Date "Charges forLServices µ R 115,216 - 105;826 .. , 86,700 '43 L 0% Interest Income 2,093 180 0 Other Revenue 1558 Reserves 9 247,000 Other Financing Sources 387,223 442,325 294,951 294,951 100%- -" Total Revenue ' $506,089 $548;331 $628,651 $294;994 - 2 -47%� 2020 2021,. 2021 2022 2622-2023 .2022=2023 Description llctual Actual' Adopted t Expenditures Percent Spent Expenditures Expenditures Budget to Date iSalaries and Wages 274,968 318,5'66 407,356; 14,942 �. - Benefits,123,712 — -- 132,453 b 203,874 9,230 5% Departmental Support r 2,777 5;352 4,410 -' Repairs and Maintenance 8,333 16,733 12,000 .4,367 36% rcommunity.Contracts IU11 Capital Outlay 7,100 - Vol. w81 Pg. FY 2022-2023 Budget to Actuals - 10/26/22 4:41:45 AM Revenue and Expenditure Categories Renort by Fund Brazos County, Texas: FY, 2022-2023 Budget:to Actuals - Revenue and_ Expenditure Categories Report by Fund Fund: 22010 Justice Court Security Fund °. 2022 2023 ° , 2020 2021' 2021-2022' . ' Actual" `2622-2023 , Actual Description' Actual Adopted' Revenue:To • Revenue ,.Revenue .. Budget: -- :..Date - Charges for Services 32,8521 33,291 31,000 - Interest Income1,233 2361 0 Reserves xa 17100 Total Revenue $34,085 $33,52? $202,090 • 2020=2021 2021=2022' 2022-2023 2022-2023 Description + Actual;' ; 'Actual' , . 'Adopted Expendituresr _- a Ex endrtures Ex 'enditures R" p :. - ^Bud et to Date 9 Repairs and Maintenance T8212 10;000 Contractual Services io,doo - ProMssionalServices ti 8,i29 `` . 57,000 Capital Outlay_ 125,000 Total Expense $15950 $202000 -1 10/26/22 4:41:45 AM .v®I. 3 I pg. 3 FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories Renort by Fund Page 15 of 36 Braios.County, Texas FY 2022-2023 Budget.to Actuals - Revenue and Expenditure Fund: 23000 District Clerk Records Categories Report by Fund, Management. Fund 022 2010 202 1 2021 2022 2022 2023, 28' Descnptiori Actual' Actual," . Adopted' -Actual Revenue Revenue ,Budget Revenue To, -';Date '` Charges for•Services Interestiricome 18,782 61,726 1,891 334 27,000,- 0 eserves t 240,000 Total Revenue $20672 $62.060 $267,000 = ' '" 2020-2021 Description ? Actual "=, _. ` Expenditures 2021-2022 2022-2023 -,Actual ° :,. A"d"opted Expenditures �Budget'to,Date° ° ` 2022-2023 Expenditures PercenUSpent,, Salaries and Wages., - Benefits _ W t .12816661 956 3% �£ 2,366 75 p 3% � Departmentat Support 171,668 Contractual Services 23;000� Professional Services Capital Outlay $ e _29;300 -. 12,000 Total=Expense '- _ $267;000 $1 031 �0% 10/26/22 4:41:45 AM Vol. 3� I Pg. FY 2022-2023 Budget.to Actuals - Revenue and Expenditure Categories Renort by Fund Page 16 of 36 Braios County, Texas: FY 2022-2023 Budge#:to Actuals - . Revenue and Expenditure Categories Report by: Fund, Fund: 23010 District Clerk Archival Fund -. 2020 2021 2021 2022' 2022-2023• 2022-2023 ~ Descnptiori Actual, Actual• Adopted , Revenue'To ` Revenue , ,Revenue et , .:Date • Charges for;Services ." 20,070 5,6701 •' 7,500 Interest Income 499 69 01, _ Reserves C _ t 27,000� -- Total Revenue $20,569 $5,739 $34,500 2020=2021. 2021-2022 2022 2023 2022 2023 Description Actua_f ` Actual . Adopted Expenditures ` Percent Spent - ,. .. :.• Expenditures Expenditures ;Budget " -',to Date Salaries and. Wages::, _ _ 1 34,348 28,569 28,666 1,089 i 4% Benefits 2,900 2,233 2,238 Professwnal Services i 3,522 3,596 Total Expense ,1,174 _ $.3_ 2-434,3_ 24_ 3% 10/26/22 4:41:45 AM Vol. 3 Pg. FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories Renort by Fund Page 17 of 36 Braios County, Texas' FY 2022-2023 Budget to Actuals - Fund: 24000 Justice of the Peace Revenue and Expenditure Technology Fund Categories Report by Fund 2020 2021 20212022- 2022 2023' 2022 2023' �_• - Description a ActuaF Actual _ A lopt' d' . R Actual, Revenue, Revenue Budget evenue-To Date, Charges for;Services 29,701 28,441 27;500 - Interest Income 1,535 .276 Reserves '` _ _ 168,000 Total Revenue - $31236 $28,717 z $195,500 - f 2020=2021, 2021-2022'. 2022-2023, 2022-2023� " Description _, Actual Actual Adopted - Expenditures Percent.Spent' - Expenditures Expenditures Budget to Date' ' Departmental Support t 6,014 39,945 169,505 117 0% Contractual Services fi 7981 1,875� - Professional Sernces ! 24,120 i 9j Total Expense $6 014 $40,743 $195,500 $U7 0% l Vol. Pg. FY 2022-2023 Budget to Actuals - 10/26/22 4:41:45 AM Revenue and Expenditure Categories Page 18 of 36 Renort by Fund Braios County, Texas „ - FY 2022-2023 Budget to Actuals - Revenue and :Expenditure Fund: 24010 County and District Court Categories Report by Fund Technology Fund 2020 2021. 2021-2022 2022 2023: 2022 2023: Actual' Description =Actual Actual Adopted R a To, ��• f ReYenue Revenue ' t Budget Date Charges for=Services . f ' 8 0981 6,7501, 9,000 - Interest Income 824 1460 Reserves 105 ,000 � - ��"-b4y Total Revenue $8,922 $9;896 $114,000 - 2020=2021, 20212022 `"F_�023 2022 2023Description` n. Actual, Actualted Expenditures Expenditures Expenditureset to,D"ate` Departmental Support - a 114,000 Total; Expense $114,000 Vol. I Pg.' FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories 10/26/22 4:41:45 AM Page 19 of 36 Report by Fund B,raios County, Texas' - FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories Report by Fund- Fund: 25000 Forfeiture Fund . 202272623 .,. 2022 2022 2023' Q Desertption 2020 2021 2021 � c ;Actual - `Actual. Adopted . R, A` tua . T venue, Revenue :Revenue: Budget' Date ,. F. ,, , Charges for.Senrices ;1,777 7,821 °' 0 - Interest Income 329 58 ` 0 Reserves t 35 000 r - N To Revenue $2106 r $7,879 $35,000 2020 2o21 2021 2022 2022-2023 2022-2023 - r Description Actual Actual Adopted' Expenditures 'Expenditures Expenditures Budget- I,to Date , Departmental Support.,',.1,762 R 35,000 7 4 , n -Total Expense ,$1,762 Vol. 3 I g. FY 2022-2023 Budget to Actuals - 10/26/22 4:41:45 AM Revenue and Expenditure Categories Page 20 of 36 Renort by Fund Brains County, Texas: FY 2022-2023 Budget to Actuals - Revenue and Expenditure Fund: 26000 District Attorney Hot Check Categories Report by Fund_ Collections Fund 2020 2021` 2021202220.22 2023, 22-2023 20 Description Actual` Actual Adopted Actual - ;. Y' Revenue Revenue ., Budget' , Revenue.,To' '°"Date Interest Income , 40 0 Other Revenue 300 75 0 Reserves 4,650 t Total Revenue $340 S82 $4,650 -;- 2020 2°021 2021=2022° 2022-2023 2022-2023 ;•. Description ;`.. Actual,-`.. ,"Actual ;-, Adopted Expendrtuies. Expenditures Expenditures Budget "to Date' Departmental. Support• l Total, Expense ' Vol. ( Pg. FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories 10/26/22 4:41:45 AM Page 21 of 36 Renort by Fund Braios. County, Texas FY2022-2023 Budget:to Actuals - . Revenue and :Expenditure Fund: 27000 Bail Bond Board Fund Categories Report by.Fund 2020 202L. 2021 2022` 2022 2023; 2022 2023 Description`.. Actual Actual Adopted` Actual Revenue• Renue ' Budget` Revenue ve r, � Date.. Interest Income - 8971 151 0 Other Revenue 2,500 2,000 2,000 . Reserves - 99,000 .n"._„,• w,�..___ .;- -�.,<g Y.-,--, o.,=...,gym ��_� _...e_ � Total Revenue $3,397 $2,151 $101;000 2020 2021 2021 2022 2022-2023' 2022 2023 Description.- Actual "Actual Ado fed ` Ex ercditures'°^ p,a P Expenditures Expenditure's` t Budget to Date: _ r rt, Salaries.and Wages; -727 f 3W - 4,001 ,J Benefits 3031 .� 1441 1,001 epartmental-Supportt 274 D95,998 Totattxpense n $1,031 $722 • $101'000 � - Vol. Pg. FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories 10/26/22 4:41:45 AM Renort by Fund Page 22 of 36 Brazos.County, Texas FY 2022-2023 Budget to Actuals - :. Revenue and. Expenditure Fund: 28000 Voter Registration Fund. Categories Report by Fund, 2020 2021 20, 2022 ,2022 2023, 2022-2023 „ Actual Description' Actual Actual', Adopted Revenue Revenue. Budget Revenue To' Interest Income 82' 13 0 Reserves Intergovernmental i 0 33 460 r 4 54145 Total Revenue $2,202 $33,473 $62,145 wv 2020-2021 ' 20212022 . 2022-2023 ° 2022 2023 Description `Actual : Actual Adopted Expen'ditures" Percent Spent , Expenditures Expenditures' Budget -- to Date_ , Departmental Support 6211 1,'461 60,345 796 1% Contractual Services 22,606 1,800 Professional Services I 20,50 ; - Ew Total Expense $621 $44,567 w $62,145 $796 1/o j } o Vol. 3 I pg.. l FY 2022-2023 Budget to Actuals - 10/26/22 4:41:45 AM Revenue and Expenditure Categories Page 23 of 36 Renon by Fund Braios County, Texas ' • F.Y. 2022-2023 Budget.to Actuals - - Revenue and Expenditure Fund: 29000 vehicle Inventory. Interest Categories Report by Fund. Fund 2 2020 2021 20212022 2=2023 022 , 2022 20 3 ° 'Actual Description ° . ActF uaf` Actual; ' • ,m Adopted . Revenue, To. Revenue. Revenue Budget x , Taxes = k '•. 2,590 3,624 ; " 2,500 - Interest Income 8,670 3,302J 1,250 Reserves; y 312,000 Total Revenue $11,260 $6,927$315,750 2020-2'021` 2021-2022, 2022.2023' DescriptionActual..' Expenditures Actual':•. Expenditures 'Adopted - Budget �2022 2023 'Expenditures A Date:'.• Salaries and Wages 11,100 Benefits 2,777 Departmental,Support 2,706 5;438 271,373 A _ Repairs and Maintenance , - - v Contractual Services . i 21000' - Professional Services 7,5001 Capital Outlay �.�,« � 2ll, 3 " Total, Expense $2,706 $5,438 � $315,750 Vol. Fr Pg. / FY 2022-2023 Budget to Actuals - 10/26/22 4:41:45 AM Revenue and Expenditure Categories Page 24 of 36 Renort by Fund Brazos County, Texas FY-2022-2023 Budget to Actuals - Revenue and Expenditure Fund: 30000 Brazos County Grant -Fund Categories Report by Fund ` 2020 2021, 2021 2022 _ 2022 2023- 2022 2023� Actual, Percent, Description Actual Actual Adopted, ` Budget-. Revenue;To; Received Revenue - Revenue, ; Other Revenue 2;639 - 0 - Reserves 61,000 Intergovernmental : , s ". 5,930,595 .5:126,792� 3645,058�� 1029,151� =; 28% Other Financing Sources489,915 191,511 685,584 _ - Total Reuenue $6,423,149 ti .$5,318,303 $4,391,642 $1,029151 236A 4---; ' 2020-2021'- 2021 2022 ` 2022 2023 2022=2023 Description: r Actual Actual Adopted- Expenditures PercenfSpent Expenditures Expenditures Budget;. to.Date `Salaries and Wages 1,648,314) " 1; :28,022 1,944,843 52,153 i 3% Outsidelabor Costs a- a 15,452 . Benefits 72819526 ''A40,754 1,039,951 [ , 38,7944 4% Departmental Support 332,812 233,515 1,257,236 505 0% Repairsand Maintenance Contractual Services 937,236 2,609,061 2,055,371 - 8;150 a 141,462 14,397 10% Professional Services - ' 3,840 _ - Capital Outlay 1084,853 322,412 Total Expense. $6,422,905 $5,521,150 $4,391,642 , $105,848 2%I ---------------- Vol. 3 1 pg. l3 FY 2022-2023 Budget to Actuals - 10/26/22 4:41:45 AM Revenue and Expenditure Categories Renort by Fund Page 25 of 36 Brazos County, Texas FY 2022-2023 Budget to Actuals - Revenue and Expenditure Fund: 31000 American Rescue. Plan Act Categories Report by Fund t' 20212022 - 2022 2023. 20 22 2023 hlctual 2020 2021 c Description': Actual' ' . Actual Adopted - Revenue To: Revenue Revenue Budget_` .Date.' Interest Income 1,392 (1,30)1'11 01 - Reserves T,29,503,000 Intergovernmental 6 582 430 37 939 120 0 M Total Revenue $6,583,821 $37,937,729 $29,503,000 - - 202�1-2022 2022-2023'escription > , 21- � „ 'ctual ` " T�:A Actual : °Adopted ` Expenditures` nditures. .. Expenditures ;Budget 'to Date` salaries and Wages ; - - 147,962 Benefits - 52,875 Discretionary Spending 4s , .6,419,821 8,445,192 ",29,302,163 Departmental Support 84,531 Contractual Services 78,078 Total Expense $6,582,430 $8,445,192 $29 503 000 pg. -__Z_� FY 2029-2023 Budget to Actuals - Revenue and Expenditure Categories 10/26/22 4:41:45 AM Page 26 of 36 Rennrt by Fund Brazos County, Texas FY 2022-2023 Budget to Actuals - Revenue a_nd: Expenditure Categories Report by Fund. Fund: 33000 Sheriff's Office Crime Fund 2020 2021 2021 2022 2022-2023 2022-2023_ ?ctual Description , Actual Actual -,Adopted Revenue To Revenue Revenue , Budget Date Interest Income , :Y 8851 228 ,, 0 Other Revenue 830 1,600 0 - Reserves t s 126,750 u Total Revenue $1,215 $1,828 $126,750 2020-2021. " , 2021-21 1022-2023; �,2022-2023 Qescription °Actual, ° '" Actual' Adopted 'Expenditures .e Expenditures Ezpendituses Budget ; to, Date s Departmental Support 9 211 85 92;750-- Repairs and Maintenance 4,000 Capital Oatlay 11,374 � 30,000 ? _ k =' Total Expense $20585 $85 $126,750 j Vol. pg. FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories 10/26/22 4:41:45 AM Renart by FPage 27 of 36 iind Brazos County, Texas FY2022-2023 Bitdget.to Actuals - Fund: 34000 District Attorney. Crime Revenue and Expenditure Fund .. Categories Report by Fund 2022 "� 2020 2021'; 2021 2022. 2022 2023: N h 13 Descnptwn' Actual s''Actual,: , Ado ted ev Revenue. Revenue Bu get, enue To R ,Date Charges forServices N 77;337 80,558 20,000 - Interest Income . 1,796 341 ti�.r-a�. Reserves - � 243 000 i i Total Revenue $79,133 $80,899 $263000 - D'escripfion . ' 2020 2021 Actual ' Expenditures 2021 2022 2022 2023 Actual r Adopted .-Expenditures wBudget- 2022 2023 Expenditures Percent Spent; to Date , Salaries antl Wages. _ �rd Benefits 10812 14;390 1 20,323 t 782 4% — - - - 6,860 7;935 9,660 575 6%� De partmental;Support ;6,466� 24,089 �213017 525 0%' " d Contractual Services 7,000 -314 20,000,1 Outlay i 5,782 rt ¢Capital _._Total Expense _ y `31,138 �$52 509 � $263,000 $1972 10/0 10/26/22 4:41:45 AM vlgo L 1 Pg. FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories Renort by Fund Page 28 of 36 Braios.County, Texas FY 2022-2023 Budget:to Actuals - Fund: 35000 Primary Election Services Revenue and Expenditure Fund Categories Report by Fund ;2022-2023 2020 2021 2021 2022_, 2022.2023: Actual Descri ton p Actual. Actual Adopted Revenue o `Revenue 12evenue ' Budget' Dato Charges forServices _ F 63,419 38,109 1 25,000 Interest Income 141 67 0 - Reserves 16,000 Total Revenue $63560 $38,176 $41,000 - 2020-2021 2021 2022 2022-2023, 21 D22-2023 "a Description "Actual.. Actual' Adopted Expenditures Percent`5pent :U Expenditures Expenditures Budget :toDafe• Departmental Support _ $ 6,188 8,563 37,600 Repairs and. Maintenance 1,000 2,400 191i; 84 Contractual Services 65,448 Total Expense $8,628 $74;011 $41000 $191 0% VOL Pg. FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories 10/26/22 4:41:45 AM Report by Fund Page 29 of 36 Brazos County, Texas: FY 2022-2023 Budget to Actuals - . Fund: 39010 Brazos County:Housing Revenue and Expenditure Finance Corporation Categories Report by Fund_ 11,�2020 2021 2021 2022 2022 2023. 2022 2023 Description Actual`` ,Actual Adopted:: Actual Percent . Revenue Revenue Budget Re Date'To Receive"d . Charges for Services > " 2,853 5,000 2,500 50%- Interest income 1,713 1.004 0 Reserves 104,000' _ t Y Total Revenue $4,566 $1,004' $109 000 $2 500 _ 2% j 2021=2022 .20224023 ' , ;2022.202$ - ,Description Actual,' Actual` Adopted: Expenditures`` Expenditures Ezpend'ituies.Budget = ,-'toDate�� Departmental Support " 323E 4,735 i Professional Services 1,426 104,265 TotakExpense, $1,426 $323 ,$109;000, - Vol. 3 P9 FY 2022-2023 Budget to Actuals - 10/26/22 4:41:45 AM Revenue and Expenditure Categories Renort by Find Page 30 of 36 Brazos County, Texas, FY 2022-2023 Budget:to Actuals - Fund: 41000 General Obligation Debt Revenue and Expenditure Service Fund Categories Report by Fund. , e - :'. De"scripton ;. 2020-2021 Actual v ;.Revenue ;. ... .20212022 :Actual: - Revenue 2022 2023: Ado fed :Budget 2022-2023" .. tual � Re nue To wD ate Taxes -, 11,054,562 10,766578 - . , ' •: 9,070;000 3,531: Interest Income 113,026 89,286 .91,000 - Reserves - ; _ . Other Financing Sources 1,165,715 00 0 1001_ 0 = Total Revenue $11,167,588 $12 021,579 $9,261,000 $3;531 2022-2023 2021=2022 'N22-2023 Description ' .. _2020.72021. Actual ,Actrial 'Adopted Expenditures Percent Spent _ Expenditures . Expenditures "Budget , ao Date Debt Service 10,748,560 17,009;447 9,261000 3001,O�i6 f. Total Expense $10,748,560 $17,0091447 $9,261;000 $300 ~ 0% Va. 3 1 Pg. FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories 10/26/22 4:41:45 AM Page 32 of 36 Renort by Fund Brazos County, Texas.'. FY; 2022-2023 Budget to Actuals - „ Fund: 43170 2017 Certificates of Revenue and'Expenditure Obligation Categories Report by Fund; 10/26/22 4:41:45 AM Vol. 3 -& Pg. � FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories Renort by Fund Page 33 of 36 Braios County, Texas F.Y:2022-2023 Budgetto Actuals - Fund: 43200 2020 Certificates of Revenue and .Expenditure Obligation : Categories Report by Fund 2020 "' ' 2021- 2022 2022 2023, , 2022 2023 -�Actual Description Actual "Actual _ Adopted , ". Revenue Revenue' Budget' Revenue To fRate Interest Income Q 212,5341 98,018 " 120,000 Reserves other Financing Sources ; 25,800;92.8 t Total,Revenue $26;013,461 $98;018 §$12,235,000 ' Descnption a x °° 2020 2021; Actual Expenditures; 2021 2022 Actual, "Expenditures 2022 2023 Adopted Budget 2022 2023 Expenditures to Date' Perceni,Spent Departmental Support- - 71,109 987,592 - i Contractual Services 145,000 1,075;206 3,839,519 - Capital0utlay '8,630;076 1,940,552 '.7;407;899 :8681 0% Debt Service 126,034 Other Financing Uses: 10,041,8331 Total Expense $19 014 052 $3 015 758 $32 235 000 $868 �0% FY 2022-2023 Budget to Actuals - 10/26/22 4:41:45 AM Revenue and Expenditure Categories Renort by Fund Page 35 of 36 Brazos County, Texas, FY 2022-2023 Budget to Actuals - Fund: 45000 General Permanent .. Revenue and Expenditure Improvement_Fund Categories Report by Fund, .< 2020 2021 2021 2022 2022-2023 22 202 Descriptori , ,Actual Actual; Adopied ? Actuah3 «• `;Revenue Revenue Budget Revenue To -Date Other Revenue 95,799 Reserves =x 9,472,000 Other Financmg Sources 12883,88T6,20 943,000q " Total Revenue $12 883 886 � . ,$95,799 $30,415,000 2091 2021-2022 2022-2023 2022 2023 Description Actual Actual Adopted Expenditures Percent -Spent, Expenditures Expenditures Budget: to Date; r Departmental support 11,500'000 i Capital Outlay 3,409,858 10;424;310 18,915,000 200 0% Other Financing Uses_ 24;942 Total Expense $3,409,858 $10,449,253 $30,415;000 $200 0% Vole pg. Zz FY 2022-2023 Budget to Actuals - 10/26/22 4:41:45 AM Revenue and Expenditure Categories Renort by Fund Page 34 of 36 Braios.County, Texas FY 2022-2023 Budget to Actuals - Fund: 50000 Health and Life Insurance Revenue and Expenditure Fund Categories Report by Fund. 2020 2021,; ` 2021 2022' 2022 2023. 2022 2023 De&cnption Actual Revenue,­:Revenu Actual" ; , e Adopted Actual Revenue To Percent " Received Budget Date i Charges for'Services d 60 e Interest Income 91,155 .11,448 Other Revenue 21501,083 20 664,139 _ . w Reserves 8,000 20 212;700 1,303,517� 6%- 5,800,000 Total Revenue $21,558,897 $20,_675,587 $26,020;700 $1,303 517 5% Description 2020-2021 ActuaF Expenditures, 2021 2022_­ :Actual, Expenditures 2022 2023 20224023 Adopted Ezpendit_ures :,Budget.. to,Date . Percent Spent_ Salaries and Wages .. 177,068y 214,017 - 392,736 8,872 w 2% m Benefits - - 75,361 91,700 .. 162,470 6;260 4% Departmental Support 54;080 " 50'185 876694 ' Repairs and Maintenance 93 93 100 _ Contractual Services- , 634;366 3% Professional Services �4,276,500, a- 187,433 289,964 312,200 10000 3% Total Expense ,$19,697,317 $18,525;595 : $26,020,700 $659,498 3% 10/26/22 4:41:45 AM Vol. 381 pg. �Z3 FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories Renortby Fund Page 36 of 36 Brazos County, Texas. FY 2022-2023 Budget to Actuals - Revenue and Expenditure Fund: 93000 Regional Mobility Authority Categories Report by Fund ,A Description 2 1020 2021• 0212022 Actual. .. ActualAtlopted Expenditures .Expenditures 2022 2023 '. ; 'Budget 2 22-2023 ,. p Experidifures Percent Spent .°;to Dafe,. ' Salaries and Wages 16,589 j 3-1343 , 12122 463 t 4% Benefits �- 3,937 2,736 7,114 I13 2% Departmental Support 1,43 g 1,362 , 3728 i 232 60A, Repairs and Maintenance 12 12 23 Contractual Services 42 42 1,023' 2 0%s Professional Services 7,500 7,500 7,500 _ t s Total Expense $29;518 $22,995 $31510 $810 3D/o 10/26/22 4:41:45 AM EVol. P 9. 2- FY 2022-2023 Budget to Actuals - Revenue and Expenditure Categories Renort by Fund . . Page 31 of 36 Brazos County, Texas FY 2022-2023 Contingency Budget to-Actuals by Fund . Fund: 01000 General Fund.;. Contingency 2022 2023 2022=2023' 2'022-2023 Departrrient Ado te`d 'Contingencyf,,_Remaining r p Bud' et = g. 9.lJsed �t"o °Date Pre Trial Bond Supervisiori Contingency. -,,10003000 * 8,8;67 00 . ., 8,867 00 Commissioners Court Contingency'r 11001500 4,711,433.00 13,833.56 4i725,266.56 _A. District. Attorney - Child Protect vi S� a es Contingency=19010000 * $j 1,900 00{ 1,900 00 Courty Specialty Court Program Contingency - 20 22700100 * _ 000 00 20,000.00 Road.'and Bridge Contingency 56001000:4* _a 1;257,800 00 t 1,257,800 00' Total' General Fund Contingency 6 000,000`00" :. 11, 8A56-6,013;833 56 * Cah:only be used for that program or division 6:32 AM vq.. �� pg. 10/26/2022 Brazos County, Texas FY 202262023 Contingency Budget to Actuals by Fund Fund: 13000 Unclaimed Property: Fund - Contingency 2022 2023 2022=2023 : 2022-2.023 Department Adopted .` Contmgency Remaining Budget ,- .: Used 4 1 Date Contingeny-12005000° :: w LL 49,20Q 00 „w -` 49,200 OOy Total U,nclaimed,Property Fund Contingencyk 49;200 00 49;200 00 Brazos County, Texas FY 2022-2023 Contingency Budget to Actuals by Fund Fund: 20000 County Clerk Records Management Fund - Contingency 2022-2023 2022 2023 2022-2023.- °f Department,. " ' Adopted Confiingency. Remaining .. i' ..a $udget Used to :D`ate Confiingency--21005000 _ aE 1,430,545 00' (325,000 D0)G� 1,165,545.00 Total Co'unt°Clerk Records Management 1430;545 00 (325,00000) 1,105,54500 Fund Contingency vol. � � ► �ge Z8' 6:32 AM 10/26/2022 Vol. E E7 9 10/26/2022 Brazos County, Texas FY 2022-20.23 Contingency Budget to Actuals by -Fund. Fund: 24000 Justice of the Peace Technology Fund - Contingency :k v Department , 2022-2023 2022 2023 ;Adopted `Contingency Budget Used 2022 `2023 Remaining to Date• JP Technology Administration-•240050001; 1.4,547 00 " 14,547.00 JP Technology #1 240051.00 5 000 00 5 000.001� JP Technology - JP #2 24005200 50 500.00i JP Technology - JP #3 - 24005300 00.001 5,000 00 JP. Technology'- J R#4 - 24005400 r 5,000 OO 5,000.00 r Total Justice of the,Peace Technology30,047 0030,047:00 und ContmgencY :s * Can; only be used for this fund and specific divisions 6:32 AM pg. 10/26/2022 ' ✓N�VV VVN.Y�' ■ VANV FY 2022-2023 Contingency Budget to Actuals by Fund Fund: 25000-Forfeiture Fund - Contingency 6:32 AM Vol. 3 g ( Pg. 10/26/2022 Brazos County, Texas FY 2022-2023 Contingency Budget to Actuals by Fund. Fund: 26000 District Attorney Hot Check Collections Fund - Contingency * Can only be used -for this fund .. 10/26/2022 Can only. be used for this fund 6:32 AM Val., Pg. 10/26/2022 Fund:28000 Voter Registration Fund - Contingency 20212023 ,a 2022-2023,'2022-2023 f Department Adopted on, ingencya Remammg Budget. ,-Used to,Date, r'.. �Contngency�13005000' ; �_ � _' ° 54,645 00 � 54,645 00� Total Voter Registration Fund -� =r Contingency; 54,645 00 54645:00' 6:32 AM Vol. 3 , �� 2S� 10/26/2022 Brazos County, Texas FY 2022-2023 Contingency Budget to Actuals by Fund Fund: 29000 Vehicle Inventory Interest Fund. Contingency 2022=2023 ;2022-2023 2022 '2023 ,Department Adopted' Contingency Remaqnmg = to Date Budget.. Used Contingency 13006000 _ i' 244,623 00 244M3.00 Total Vehicle Inventory Interest Fund = 244,623 00 244;623:00 Contingency * Can only be used for this fund 6:32 AM �o I 10/26/2022 6:32 AM 10/26/2022 6:32 AM Vol. 10/26/2022 Brazos County, Texas FY 2022-2023 Contingency Budget to Actuals by Fund Fund: 34000 District Attorney Crime Fund - Contingency 2022 2023 2022 2023 2022 2023 Department Adopted Contingency; Remaining udget a' Used to 00e Contingency19200100�; 195,182 00 rv,f 195,182.00_ r_ Total District Attorney Crime Fund F ' Contingency, 195,182 00 �� 195,182.00,1 * Can only be used for this fund 10/26/2022 Brazos County, Texas FY 2022-2023 Contingency Budget to Actuals by -Fund Fund: 35000 Primary Election Services Fund - Contingency *_ . 2022-2623 2022-2023 2022-2023 Department Ado ted Contingency Remaining p. Budget U ed to ;Date Contingency 21130000` :F 30,900 00; 30,900.00 Total Primary Election Service `Fund _ �. ;Contingency z 30;900 00 :' 30,900:06' " Can only be used for this fund 6:32 AM Vol. pg• �0 10/26/2022 �',: 2022 2023 2022 2023 2022`2023- Department .. Adopted Contingency Remaining s. Budget ... Used to Date `Commissioner's Court Contin enc ;! 9 Y 987,592 00 (2:00); 987,59000 1 11001500 y; sTota143200 2020 Certificates of Obligation;"Contingency 987,592 00 , (2 00), 987,590�.00j 6:32 AM vol. 3 F r -� Pg. y/ 10/26/2022 Brazos County, Texas FY 2022-2023 Contingency Budget to Actuals by Fund Fund: 50000 Health and Life Insurance Fund Contingency * Can only be used for this fund 6:32 AM Iol. v Pg. �f3 1.0/26/2022 Brazos County, Texas FY 2022-2023 Contingency Budget to Actuals by Fund Fund: 55000.Jail Commissary Fund - Contingency 2022 2023 2022 2023 :2022=2023 Department V Adopted Contingency Remaining,';, B udget Used <� �- to: Date . . Jail Commissary 28006000 1 131 700 00# - 1 131 700.00 Total Jail Commissary Fund Contingency 1131;700 00 1,131,700:00f * Can only be used for this fund 6:32 AM Vol. 3 Fs 1 10/26/2022 Brazos County, Texas FY 2022-2023 Contingency Budget to Actuals by Fund Fund: 58000 County Attorney Operating Fund - Contingency 202 • , , 2 2-2023 `, 022 2023 . 2022=2023,=. - Department Adopted Contingency Remaining B"udget „ ;Used, to 'Date Contingency 18006000`' 517,000 00f�1t _ 57,000.00 Total County`Attorney Operating Funtl "57 000 57,000'00. � __�._ �Contingency 00 Can only be used for this fund 10/26/2022