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HomeMy WebLinkAbout2022-07-05 1:30PM WORKSHOP SESSIONFILED FOB %CORD 0ATEv�. lvr L-r O'C's��h, KAREN MOMBEN CLEF By BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA WORKSHOP SESSION BRAZOS COUNTY COMMISSIONERS COURT BRAZOS COUNTY COMMISSIONERS WILL MEET IN A WORKSHOP SESSION:AS FOLLOWS: MEET[ NG DATE: July 5, 2022 ` MEETING TIME: 1:30 PM MEETING PLACE: Brazos County Administration' Building, 200 South Texas Avenue, Suite 106, Bryan, TX Call to Order 2. Presentation and Discussion for the following Brazos County Departments and Offices on the proposed budget requests for FY 2022-2023: • a. Fleet Services • b. Risk Management • c. Human Resources • d. Exposition Center • e. Road & Bridge 3. Open discussion of 2022-23 Proposed Budget. Executive Sessions 4. Convene into Executive Session Pursuant to Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of county personnel. 5. Consider and possible action on Executive Session. 6. Adjourn The Brazos County Administration Building, 200 South Texas Avenue, Suite 106, Bryan, TX is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two vmrking days before the meeting. To make arrangements, please call (979) 361-4102. EVd. 69S =-4- P g MINUTES J U LY 55 2022 BRAZOS COUNTY COMMISSIONERS COURT WORKSHOP SESSION 1. Call to Order. A workshop session of the Commissioners' Court'of Brazos .County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 1:30 p.m. on Tuesday, July 5, 2022 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, 'Commissioner of Precinct 1; Russ Ford, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3;. I rma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk: The attached sheets contain the names of the citizens and officials that were in attendance. 2. Presentation and Discussion for the following Brazos County Departments and Offices on the proposed budget requests for FY 2022-2023: a. Fleet Services • b. Risk Management • C. Human Resources • d. Exposition Center e. Road & Bridge Judge Peters called the meeting to order at 1:55 p.m. and began the departr ental requests. a. Fleet Services Fleet Services Director Ken Chadwick requested an a/c recovery machine for the light Vol pg. J( 7 weight shop in order to work on the newer vehicles. b. Risk Management Risk Manager Leslie Contreras requested security cameras for the Exposition Complex. Ms. Contreras explained that The Expo is next on the list of County owned facilities to need additional security cameras, especially considering the number of events and people frequenting the building. Deputy Director of Emergency Management Jason Ware handles the security and EMS services for the Brazos Valley Fair and Rodeo and spoke to the need for more cameras during major events. Project Manager Trevor Lansdown spoke to the Court about potentially doing the camera installations in phases based on priority of each building at the Expo. The Court entered into discussion on whether HOT funds could be used on. this project. c. Human Resources Human Resources Director Jennifer Salazar requested a color copy machine to replace their current black and white copier. Ms. Salazar explained that the requested copier would be shared between Human Resources and Risk Management, and their black and white copier will go to Risk Management. Risk Manager Leslie Contreras confirmed the plan. Katie Conner questioned whether outsourcing printers was an option. Ms. Salazar and Ms. Contreras both explained that while that is an option, it is not efficient fiscally or time -wise. d. Exposition Complex Exposition Complex Director Carl Kolbe requested a Kawasaki Mule replacement, driveway repair and repainting the block wall. Mr. Kolbe stated there are seven spots in need of repair and he is in discussions with Road and Bridge for solutions. He also explained that if need be, the driveway repair could be done in stages. Commissioner Ford expressed interest in repairing all driveway damages at once due to inflation and the rising cost of concrete. Budget Analyst Nina Payne shifted the discussion to another Expo request for upgraded digital signage. Ms. Payne recommended doing the signage upgrade as a package deal with the security camera installation. Stating, with the supply chain shortage, it makes sense to go ahead and budget for it now. Auditor Katie Conner brought up an ongoing project that Project Manager Trevor Lansdown is working on at the Expo as well. It was determined that the discussed projects could use HOT funds. e. Road and Bridge County Engineer Prarthana Banerji asked that the Court make funding of the new Road and Bridge Department building a priority for the upcoming Fiscal Year. Ms. Banerji stated that in order for her staff to perform at the level required for their job, they must have a humane working environment. She explained that the Court can not continue delaying the project because the problems are only worsening, while construction costs are continuing to substantially increase. Fred Paine informed the Court of the particulars of the project. Ken Chadwick then discussed the requested shed to be shared between Road and Bridge and Fleet Services. The shed would prevent County vehicles from being damaged by inclement weather conditions. Mr. Chadwick also requested an immediate purchase of a water truck for Road and Bridge. He was able to locate a water truck for sale with Freightliner and they would be able to deliver in two weeks. With the inability to find vehicles during this supply chain shortage, the Court opted to proceed with a budget amendment allowing for the immediate purchase of the water truck once Mr. Chadwick Vol. 3 b Pg. gets the vehicle specs. 3. Open discussion of 2022-23 Proposed Budget. Ms. Conner asked the Court to begin prioritizing the requests presented. Commissioner Ford considers the Sheriff's Office requests and Road and Bridge to be of high priority. Discussion ensued regarding a potential need for more office space at the Sheriff's Office, whether there are available vehicles for additional officers and a potential needs analysis for the Sheriff's. Office Training Room. Commissioner Cauley listed her priorities as Juvenile Detention and the Exposition Complex. Ms. Conner then redirected the discussion to moving around certain funds in the budget. Direction was given by the Court at the Auditor's recommendation to put $1,000,000 in OPEB to accrue interest, $500,000 in the Health and Life fund, and use the remaining $500,000 to balance the budget. Ms. Payne then asked the Court to prioritize the HOT fund requests under the Expo. Ms. Conner questioned how Carl Kolbe intends to address contingencies with the driveway repair project in order to address budgeting needs. Fred Paine explained Road and Bridge's standard method for handling project contingencies and the Court agreed to stick with that method. The Court then moved forward with all smaller requests such as the copy machine and a/c recovery system. Ms. Payne presented the Community Support requests and the Court advised they would like to have any agencies requesting an increase and the new agencies to give a presentation. The meeting was then adjourned at 3:46 p.m. Executive Sessions 4. Convene into Executive Session Pursuant to Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of county personnel. There was no need for an Executive Session. 5. Consider and possible action on Executive Session. 6. Adjourn 'Vol. 36 S�- Pg.. /�i The foregoing minutes of the Commissioners Court Workshop Session held July 5, 2022, have been examined and are approved in open Court this. the 9th day of August 2022, in Bryan, Brazos County, Texas. Duane Peters County Judge Russ Ford Commissioner, Precinct 2 Commissioner, Precinct 4 Attest: Karen McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 75rnr Nancy Berry Commissioner, Precinct 3 Pg f of X BRAZOS COUNTY. COMMISSIONER' S COURT AY OF ��..; Name Organization 2ZAills aty^) 16Cf�N/ �,c, 0I-J\ Vol. Pg 7-- of z BRAZOS COUNTY. , COMMISSIONER'S COURT D OF 20;1- -AMffiM / Name Organization (PLEASE PRINT) (PLEAS PRINT) �- -wa co Vol. pg. /A�- . I GUIDELINES FOR EXECUTIVE SESSIONS IN BUDGET WORKSHOPS The purpose of these guidelines is to prevent the discussion of a single employee by name or by a unique position that identifies the -individual. . A. The following actions do not require discussion in Executive Session: 1. Multiple positions within a department are being restructured, reclassified or discussed; 2. A new position is being added; or 3. Elected Officials. B. The following actions do require discussion in Executive Session: 1. A specific individual will be addressed by name; or . 2. A unique position within the department is being addressed and doing so would identify a unique employee. C. Discussion involving a Department Head must be listed in a separate agenda item for the workshop Executive Session and the Department must be named. Vol. pg., /= .