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HomeMy WebLinkAbout2022-06-28 1:30PM WORKSHOP SESSIONBRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA WORKSHOP SESSION BRAZOS COUNTY COMMISSIONERS COURT FILED 2022 JUU 24 P 1= 21 u3. , IW �k �l BRAZOS COUNTY COMMISSIONERS WILL MEET I N A WORKSHOP SESSION AS FOLLOWS: MEETING DATE: June 28, 2022 MEETING TIME: 1:30 PM MEETING PLACE: Brazos County Administration Building, 200 South Texas Avenue, Suite 106, Bryan, TX 1. Call to Order 2. Presentation and Discussion for the following Brazos County Departments and Offices on the proposed budget requests for FY 2022-2023: • a. Elections Administrator • b. Tax Office • c. Human Resources • d. Purchasing • e. Facilities Services • f. D istrict Attomey • g. County Court at Law#1 • h. Brazos Center • i. County Agriculture Extension • j. Road and Bridge 3. Open discussion of 22-23 Proposed Budget. Executive Sessions 4. Convene into Executive Session Pursuant to Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of county personnel. 5. Consider and possible action on Executive Session. 6. Adjourn Voi.b3 Pg..2 The Brazos County Administration Building, 200 South Texas Avenue, Suite 106, Bryan, TX is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. <36-3 Pg. MINUTES J U N E 28, 2022 BRAZOS COUNTY COMMISSIONERS COURT WORKSHOP SESSION 1. Call to Order The Commissioners' Court of Brazos County, Texas met in a Workshop Session in the Brazos County Commissioners' Courtroom in the Brazos County Administration Building in Bryan, Brazos County, Texas, beginning at 1:30 p.m. on Tuesday, June 28, 2022 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Russ Ford, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. Attached is a list of the citizens and officials in attendance. The County Judge called the meeting to order. 2. Presentation and Discussion for the following Brazos County Departments and Offices on the proposed budget requests for FY 2022-2023: • a. Elections Administrator • b. Tax Office • c. Human Resources • d. Purchasing • e. Facilities Services • f. DistrictAttomey • g. County Court at Law #1 • h. Brazos Center • i. County Agriculture Extension Vol .�3 p8. • j. Road and Bridge The Commissioners Court listened to presentations for Fiscal Year 2023 budget requests by several county departments. The department presentations were given in the following order. 1. Brazos Center Brazos Center Director Joanna Spencer requested to re-classify two Custodian positions to two Building Event Workers. She explained that both of theses positions have the same duties so it makes sense they are classified the same. This will result in an increase of approximately $3,586.00 to the Brazos Center's budget. 2. Elections Administration Trudy Hancock, Elections Administrator requested to delete a Temporary Clerk position and to add a Warehouse Manager position. Mrs. Hancock explained that these duties are currently contracted out to Texas Voting Systems and by hiring someone it will ultimately save the county money. This position would begin in January 2023 and will also be cross -trained to work with voter registration. The estimated increase to the Elections Administration budget is $54,507.00. 3. Human Resources Human Resources Director Jennifer Salazar is also asking to add a position to her staff. Mrs. Salazar stated their office is extremely busy and has several on -going projects. This request will be an estimated $31,730.00 increase to the budget. The Court began discussing the reasons new hires are not staying and why there are so many vacancies. Mrs. Salazar stated her staff has started to do exit interviews to find out this information, but most are leaving for higher paying positions. County Auditor stated there are 154 vacancies in the county compared to 113 vacancies last year at this time. 4. Purchasing Department Charles Wendt, Purchasing Agent explained that his department has an open position but he would also like to request to hire a Assistant Purchasing Agent, which is an un- funded position in his budget. Mr. Wendt said that initially the duties for that position were absorbed by staff, but because of the increase in workload it is now necessary to look at filling that position. The increase to the Purchasing Department budget is an estimated $17,367.00. 5. Facility Services Facility Services Director Ernest Stutts requested to change the position title of Secretary to Administrative Assistant. Mr. Stutts explained that this is a title change only with no increase to the budget. Mr. Stutts also requested to change the position title for General Maintenance Tech to Painter Tech and would like to increase the pay for this position. Mr. Stutts explained he has not been able to hire a commercial painter at the current pay and is hoping this increase will help. This will be an increase of approximately $13,520.00 to the Facility Services budget. 6. Agriculture Extension Service Robert "Skip" Richter highlighted the many projects the 4-H Program provides to the youth in our community. He has requested that the 4-H Assistant part-time position be changed to a full-time position due to the large increase in programs and membership. vol.�� p9 �5 This increase request will be approximately $38,850.00. 7. Associate Court No. 2 County Court at Law No. 1 Judge Amanda Matzke stated her request minors the County Clerk request for guardianship cases. Currently Mr. Hammond has one assistant that works in both County Courts at Law. Judge Matzke said that guardianship cases have increased and would like to add another assistant. This would also allow them to.add probate cases to their work load. 8. Tax Office Chief 'Deputy Melissa Leonard presented the request on behalf of Tax Assessor/Collector Kristy Roe. Ms. Leonard said they would like to delete two Clerk positions and create a Administrative Clerk position. This request will have a $17,886.00 decrease to the Tax Office budget. 9. Road and Bridge Department Prarthana Banerji, County Engineer discussed her concerns over the many employees leaving for higher paying jobs. She feels the county needs to take a serious look at the salaries because many employees are working two jobs to make ends meet. Mrs. Banerji said that if they are not able to hire more staff they will be forced to restructure their department which would include contracting projects instead of using staff. She asked the Court to consider the Cost of Living increase for employees. She has requested two position title changes and will remove the salary for several vacant positions. This will decrease the Road and Bridge budget by $115,941.00. 10. District Attomey District Attorney Jarvis Parsons began his presentation by giving an overview of the increased work load his office has preformed since the pandemic. Mr. Parsons also spoke about the need to recruit and retain prosecutors. He said he has lost 7 prosecutors since Covid-19,and this is a national issue. Mr. Parsons is asking to fully fund the Victim Assistance Coordinator position and the Crimes Against Women Unit. He is also requesting positions for an Attorney to handle juvenile cases and an Attorney for Pre -Trial Diversion/Pre-indictment Pleas. These request will be an approximate increase of $665,986.00 to the District Attomey budget. A copy of the department presentations is attached. 3. Open discussion of 22-23 Proposed Budget. The Court began discussing new position requests, the tax rate, capital requests, funding changes and reclassification requests. Ms. Conner asked them to try and prioritize the requests. The Court agreed that some requests need more information before they can make decisions and several requests will be discussed at a later Executive Session. The Court also requested another Workshop be scheduled for Wednesday, July 6, 2022. Executive Sessions 4. Convene into Executive Session Pursuant to Texas Government Code §551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or Pg.mmd�'� dismissal of county personnel. It was determined there was no need for an Executive Session. 5. Consider and possible action on Executive Session. Adjourn EVol, 63 P.�gLO The foregoing minutes of the Commissioners Court Workshop Session held June 28, 2022, have been examined and are approved in open Court this the 5th day of July 2022, in Bryan, Brazos County, Texas. Duane Peters County Judge Russ Ford Commissioner, Precinct 2 Irma Cauley Commissioner, Precinct 4 Attest: Karen McQueen County Clerk Steve Aldrich Commissioner, Precinct I Nancy Be Commissioner, Precinct 3 Vol. 3&3 P9. D Pg f of Z Name (PLE4SE PRINT) BRAZOS COUNTY COMMISSIONER'S COURT 'DAY OF �'; A441P, M All - Organization (PLEASE PRINT) a TwU&C/1 Tb �w L re-VE,�r von. 3 63 Pg. �q Pg Zof Z BRAZOS COUNTY COMMISSIONER'S COURT Name (PLE SE AS16. PRINT) o e 1p t�C`1 e t � � 1 Organization (PLEASE PRINT) /k C3 l GUIDELINES FOR EXECUTIVE SESSIONS IN BUDGET WORKSHOPS The purpose of these guidelines is to prevent the discussion of a single employee by name or by a unique position that identifies the individual. A. The following actions do not require discussion in Executive Session: 1. Multiple positions within a department are being restructured, reclassified or discussed; 2. A new position is being added; or 3. Elected Officials. B. The following actions do require discussion in Executive Session: 1. A specific individual will be addressed by name; or 2. A unique position within the department. is being addressed and doing so would identify a unique employee. C. Discussion involving a Department Head must be listed in a separate agenda item for the workshop Executive Session and the Department must be named. Vol. pg. �%/ .as Call, y 0 4�4� Reso`��` FY 123 BU REQUEST; FHR STATS: • Emails Received o 10,027 in 30 days (from 5/25/22) • Phone Calls Received o 892 on average per month • FMLA 0 2017 Low -16 Cases per month 0 2022 High - 76 cases per month • New Hires 0 77 YTD o June 1st - 24th, 2022 - 22 new hires! • Separations * 112 YTD o June 1st - 24th, 2022 -18 separations r r Retitling of Positions REQUESTS Creation of HR Assistant Position CURRENT STRUCTURE 0 High Street - Oracle Reconfiguration PROPOSED STRUCTURE INITIATIVES FOR FY "23 0 40 Training & Development - County -wide Initial focus on Supervisors Pre -Employment and expanding Orientation Drug Screens 40 0 Creation of Enhancing Brazos County Recruiting & Onboarding Job Fair [4A County -wide Pre -Employment Background Checks 0 Reigniting Wellness Program *In no particular order THA - | , ------'---'----'' _ '-| 0 N N m f9 �n � c n W i �NOO mNCL ID .. I!! U C. Cl) fA XI 0( I d C (O y ID U) cn C I z 0 rD N fig v A C. 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