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Home My WebLink About2022-04-12 10:00AM REGULAR MEETINGFILED I022 APR - 8 A 11: 08 BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON APRIL 12, 2022 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVE AT FACE BOOK. COM/BRAZOS000NTYTX 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Ford 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 -18 3. Proclamation 22-009 declaring the month of April as Sexual Assault Awareness and Prevention Month. 4. Approval of reappointments of the following members to the Workforce Solutions Brazos Valley Board. Term of appointment is June 30, 2022 - June 30, 2025. • a. Robert Orzabal • b. Angie Alaniz • c. Matt Prochaska 5. Request approval of grant application to The NRA Foundation for the Brazos County Attorney's Office Firearms Update Program. 6. Request approval from the District Attorney's office for a Payment Authorization to Agustin Gutierrez, Jr. in the amount of %1,300 for Licensed Professional Counselor Testimony for Juvenile Cases. 7. Approval of the engagement letter with GRS for the December 31, 2021 OPEB valuation and the GAS 74/75 Valuation -Reports for fiscal years ending 2022 and 2023. Vol. .�.'i �D pg. ] ts q 8. Approval of Amendment #2 to 20-074R, -Fire Alarm Panel and Smoke Detector Inspections with American Fire & Safety Inc. to add additional buildings and the Brycer Compliance Fee to each inspection. 9. Award of Bid Contract #22-114 Cold Mix Road Material. Recommended Vendor - Vulcan Construction Materials, LLC. 10. Approval of Amendment #1/Renewal to 22-122R Extradition Services for Brazos County with US Corrections LLC. 11. Approval of Contract #22-125 for Cementitious Slurry with Southern Cement Slurry, LLC. 12. Approval of the Final Plat of Catalina Hd Subdivision; 48.710 Acres, Lots 1-39, Block 1; W.J. Lewis League, A-153; Brazos County, Texas. Site is located in Precinct 2. 13. Approval of Treasurer Reports for the months of October 2021 through December 2021 and Quarter Ending 12/31/2021 14. Tax Refund Applications for the following: Overpayments • a. Trevino Augustin, Jr. - $120.21 • b. Fred & Jean Galley - $75.55 • c. Tara & Kifah Saifi - $306.69 • d. Storage Asset Management, LLC - $23.95 15. Commissioners Court minutes for the following dates: •_ a. March 01, 2022 - Regular Meeting • b. March 08, 2022 - Regular Meeting • c. March 08, 2022 - Workshop Session • d. March 15, 2022 - Regular Meeting • e. March 22, 2022 - Regular Meeting • f. March 23, 2022 - Workshop Session • g March 29, 2022 - Regular Meeting • h March 29, 2022 - Workshop Session 1. 16. Budget Amendments. • Budget Amendments FY21/22 27.1-27.6 17. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms 18. Payment of Claims. 19. Acknowledgement of FY 2021-2022 Budget to Actuals by Funds as of April 6, 2022. 20. Juvenile Director's report on detention population. 21. Sheriff's report on inmate population. 22. Announcement of interest items and possible future agenda topics. 23. Call for Citizen input and/or concerns Vol. A5 pg. 24. Adjoum. Vol. �5�pg. I PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusaf to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. it is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3, a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speaker' may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803, THE PUBLIC MAY WATCH THE MEETING LIVEAT FACEBOOK.COWBRAZOS000NTYTXis wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. AS � Pg. MINUTES AP RI L 12, 2022 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, April 12, 2022 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Russ Ford, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; 1 rma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Ford 2. Call for Citizen input and/or concerns There was no Citizen input. Consider and take action on agenda items: 3 -18 3. Proclamation 22-009 declaring the month of April as Sexual Assault Awareness and Prevention Month. The County Judge read aloud Proclamation 22-009 declaring the month of April as Vol. Pe. l Sexual Assault Awareness and Prevention Month. Pam Smits, Sexual Assault Resource Center Board Director thanked Brazos County for the continued support of SARC. Thanks to the support, SARC is able to offer counseling to survivors and family members. A copy of the Proclamation is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 4. Approval of reappointments of the following members to the Workforce Solutions Brazos Valley Board. Term of appointment is June 30, 2022 - June 30, 2025. • a. Robert Orzabal • b. Angie Alaniz • c. Matt Prochaska Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 5. Request approval of grant application to The NRA Foundation for the Brazos County Attorney's Office Firearms Update Program. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 6. Request approval from the DistrictAttorney's office for a Payment Authorization to Agustin Gutierrez, Jr. in the amount of $1,300 for Licensed Professional Counselor Testimony for Juvenile Cases. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 7. Approval of the engagement letterwith GRS for the December 31, 2021 OPEB valuation and the GAS 74/75 Valuation Reports for fiscal years ending 2022 and 2023. A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 8. Approval of Amendment #2 to 20-074R Fire Alarm Panel and Smoke Detector Inspections with American Fire & Safety Inc. to add additional buildings and the Brycer Compliance Fee to each inspection. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Vol �(Q� pg. Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 9. Award of Bid Contract #22-114 Cold Mix Road Material. Recommended Vendor - Vulcan Construction Materials, LLC. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 10. Approval of Amendment #1 /Renewal to 22-122R Extradition Services for Brazos County with US Corrections LLC. A copy of the amendment and renewal of contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 11. Approval of Contract #22-125 for Cementitious Slurry with Southern Cement Slurry, LLC. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 12. Approval of the Final Plat of Catalina Hill Subdivision; 48.710 Acres, Lots 1-39, Block 1; W.J. Lewis League, A-153; Brazos County, Texas. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 13. Approval of Treasurer Reports for the months of October 2021 through December 2021 and Quarter Ending 12/31/2021 The Court -voted unanimously to receive, approve and order filed as submitted the Treasurer's report for October 2021 through December 2021. A copy is attached and made a part of these minutes. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 14. Tax Refund Applications for the following: Overpayments • a. Trevino Augustin, Jr. - $120.21 • b. Fred & Jean Galley - $75.55 • c. Tara & Kifah Saifi - $306.69 • d. Storage Asset Management, LLC - $23.95 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 15. Commissioners Court minutes for the following dates: • a. March 01, 2022 - Regular Meeting • b. March 08, 2022 - Regular Meeting • c. March 08, 2022 - Workshop Session • d. March 15, 2022 - Regular Meeting • e. March 22, 2022 - Regular Meeting • f. March 23, 2022 - Workshop Session • g March 29, 2022 - Regular Meeting • h March 29, 2022 - Workshop Session Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 16. Budget Amendments. • Budget Amendments FY21/22 27.1-27.6 27.1 To recognize revenue from the NRA Grant to the Sheriff's Office. 27.2 Reallocate Capital Improvement funds for various departments. 27.3 Transfer Contingency funds to Risk Management. 27.4 Reallocate funds for Information Technology. 27.5 Reallocate funds for Information Technology. 27.6 To recognize revenue from the NRA Grant to the County Attorney. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 17. Personnel Change of Status. • a. Employment & Separations Motion: Approve, Moved by, Seconded by. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. • b. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. 18. Payment of Claims. Claims Vol. L35(-k Pa. ) lsla 8114487 - 8114610 9004637 - 9004687 Motion: Approve, Moved by Commissioner I rma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 19. Acknowledgement of FY 2021-2022 Budget to Actuals by Funds as of April 6, 2022. The Court acknowledged receipt of the 2021-2022 Budget to Actuals by Fund as of April 6, 2022. 20. Juvenile Director's report on detention population. Juvenile Director Linda Ricketson reported there are 30 juveniles in the detention center, 24 are male and 6 are female, and 33 have electronic monitors. There are 5 youth in isolation as per medical protocol for new intakes. 21. Sheriff's report on inmate population. Sheriff Wayne Dicky stated there were 597 inmates in jail, 508 inmates are male and 89 are female, 84 have electronic monitors and 20 are pending for processing. 22. Announcement of interest items and possible future agenda topics. There were no announcements. 23. Call for Citizen input and/or concerns There was no Citizen input. 24. Adjourn. Vol. .��e._ __ Pg. 1 5� E Lip u: The: foregoing minutes of the Commissioners Court Meeting held April 12, -2022 have been examined and are approved in.open Court this . 3rd day of May 2022, in Bryan, Brazos County, Texas. Duane Peters Steve Aldrich County Judge Commissioner, Precinct 1.. Russ Ford Nancy Berry Commissioner, Precinct 2 Commissioner, Precinct 3 Aj Irma Cauley, Commissioner, Precinct 4(j Attest: . Karen McQueen d',,, i County Clerk /� Pg I of BRAZOS COUNTY COMMISSIONER'S COURT 19- DAY OF Proo Name (PLEASE PRINT) / r uetR- m r4 6a ( " az �V I ShA('o Organization (PLEASE PRINT) �'M�1I11SS�t�1�9� C,Orn m x SS i pm)(s cl-eln d " ') & W 1 bd. S.�SS_ Pg. ��l2 Pgc) of o� BRAZOS COUNTY COMMISSIONER'S COURT AY OF 20�� 0 WA �_ Muk Name (PLEASE PRINT) cjaovQ llooldy Man • Organization (PLEASE PRINT) rq#lq ��+ r 1 su Pi �V essney T Aw v ss�L � _o�rn • COS Vol. A7_0 pg r TAR E. op T 1 1 of Proclamation WHEREAS: the effects of sexual assault go far beyond the physical and victims often develop a number of psychological conditions, such as post traumatic stress disorder and depression affecting families, friends and Texas communities, spurring fear, anger and a sense of vulnerability; and, WHEREAS: few survivors of sexual violence seek help immediately after victimization due to shame or the fear of not being believed. To end sexual assault, we must alleviate these fears and begin by believing; and, WHEREAS: as members of a caring society, members of communities across the state of Texas must unite to remove the stigma of rape and the Brazos Valley community must continue the dialogue started by the Sexual Assault Resource Center in their places of work, schools and homes; and, WHEREAS: each year, the month of April provides an opportunity for the Sexual Assault Resource Center and rape crisis centers across the state to renew their commitments to serve their communities. Educational efforts also intensify, which ensures that Texans are aware of the sexual assault services available in their area; and, NOW, THEREFORE, we as the Commissioners Court of Brazos County, do hereby designate April 2022 as TAW Comm si' sioner Steve Aldrich, Precinct 1 Commissione ancy Berry, Precinc 3 in Bazos County Duane Peters, County Judge Commissioner Russ Ford, Precinct 2 --�ii Commissioner IrmWre Vol. 2, Pg. Aaj- BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Robert Orzabal to the Workforce Development Board The term of this appointment is June 30, 2022 through June 30, 2025. County Judge Vol. A'0 p e BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Angie Alaniz to the Workforce Development Board The term of this appointment is June 30, 2022 through June 30, 2025. Date County Judge Vol. pg. 173 BRAZOS COUNTY BRYAN, TEXAS REAPPOINTMENT The Commissioners Court of Brazos County does hereby approve the reappointment of Matt Prochaska to the . Workforce Development Board The term of this appointment is June 30, 2022 through June 30, 2025. Duane Peters Date County Judge Chief Elected Official's Membership Guide for Local Workforce Development Boards H-400: Board Appointments CATEGORY TERM NAME REPRESENTED MoNTa/DAYIYEARTaRuNloNTH/DAYIYEAR Aimointments Oew) Reappointments Robert Orzabal Private Sector 6/30/22-6/30/2025 Angie Alaniz Education 6/30/22-6/3012025 Matt Prochaska Economic Development 6/30/22-6/3012025 Mr. Duane Peters Judge of Brazos County Print/Type CEO Name ype C90 Title Brazos Valley (16)— Print/Type name of Workforce Area CEO j nature Date Individuals may receive, review, and correct Information that TWC collects aboutthe individual by e-malling open.recordstatwc.state.bLus or writing to TWC Open Records, Rm. 266,101 East 15th St., Austin, IX 78778-0001. Page 37 Vol. Pg. BRAZOS COUNTY; TEXAS GRANT APPLICATION APPROVAL FORM Date: 03-24-2022 Requesting Department: Brazos County Attorney's Office Grant Title: Brazos County Attamey's Office Fifearms Update Program Granting Agency: The NRA-Foundation Amount Requested: $ 4,704.00 ' Grant Term (Beg/End): 04-08-2022/06-08-2022 Project Description: I proposed to;update our six issued patrol rifles from their current fixed. iron sight = only configuration to a red dot optic with folding rear iron sight configuration. I have been testing with red - dot optlds'and"l have seen a measurable 20-30% in effective accuracy when looking at speed, shot placemerit,'and grouping compared, to;fixed iron sights on a patrol rifle. Red dot optics are much faster to .... use and improve performance. over:iron sights alone;' Will this grant fund salary& benefits? 0 Yes No Is there County Match -requirement? - Yes ❑✓ No ' Are there financial reporting requirements? f Yes No :Who will be reporting? . Brazos'County Attomey's Office *Please include all available backup documentation with the approval form: -All grants are contracts between Brazos-Couiity and the granting agency and :should be approved by Commission urt prior to the application submission. _ QAidhetlzed Signature :. ved by ommissione Dort on this t' day of Commissionrs Court Approval,=:: = vol: 3�LQ P9. ` . Notes Regaiiitng Request Priority in eMiJoe to adttng the pdedly, of Items In your funding mgaost. provide any notes regarding tho nods of for this project: Exempla would prefo►7040 . • - spin of �2GAYi IQCiA shells. ' . -.- - - .: - . The requested aritount at $47o4 is {ha lotai cost to tipdete sbi patrol does Gam sit A2 fixed Iron sight upper recaWar tq,an A4 ilet4 upper feea<ver. Fed dal _ .. optic. salt folding rear lron.4ight the cost to update each d6e is 5784 per patrol rifts. Four patrat dices era esstgned to county Issuatl vehities grid a vo'are kept .. ... . , rowdy in the oSks: - -. - =.. .:... .. - • • - . Fundin ' Request ID** Click_HERE:(https:lifundingrequest.ntafoundatio.n.org/#/index) to Access the Funding Request Development Tool. .- .Each grant tiuist have a,unique Funding Request to horn this year to be coruidered for funding. Remember to indude all monetary :. requesfs'as n6n-eataTog Items. _.. Helpfui:nstructions.for creating Funding Request ID [HERE] (http; aphics:nra.orgladvancement/FoundationlFunding_Request:Meveiopmc Funding Request 10 - This Is a unique six character bipha numeriit ID geiterattid by the Funding aovelopment Tool Participants -and -Users Number of Partictjrante Crow many -people do you expect to'parucipets In the Of4faridevant4 Numbars only please. . , Item Coversheet Page 1 of 1 BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: District Attorney's Office NUMBER: DATE OF COURT MEETING: 4/12/2022 ITEM: Request approval from the District Attorney's office for a Payment Authorization to Agustin Gutierrez, Jr. in the amount of $1,300 for Licensed Professional Counselor Testimony for Juvenile Cases. TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: ACTION REQUESTED OR ALTERNATIVES: File Name Memo. d Invoice 91.0 Commissioners Court Jackie Ybarra 0410612M False False $0.00 Approval of Payment Authorization to Agustin Gutierres, Jr., MA,LPC-S, LSOTP-S, PC in the amount of $1,300.00 for witness testimony in a criminal felony case. Description Memo Invoice TVPe Cover Memo Cover Memo County Judge 0 OF-W." Vol. Pg. -r Al r n 1 L . TT A I- /AAAI\ OFFICE OF THE DISTRICT ATTORNEY JARVIS PARSONS �3 A�' 300 E. 26TR STREET DistrictAttorney * a SUITE 310 BRAZOS COUNTY BRIAN BAKER COURTHOUSE First Assistant District Attorney rr 08 eR BRYAN, TEXAS 77803 BRAZaOS COUNTY, TEXAS OFF: 979/361-4320 FAX: 979/3614368 TO: Commissioner's Court FROM: Jarvis Parsons District Attorney RE: Licensed Professional Counselor Testimony - Case 171-J-19 & 356-J-18 DATE: April 5, 2022 The respondent, in this case, was charged with Public Lewdness and Indecency with a Child. While the respondent was on conditions of release, the court allowed him to go to a wilderness camp, Star Guides, in Utah. While attending Star Guides, Respondent completed a sex offender treatment program with a licensed social worker, not a licensed sex offender treatment provider. The respondent pled to both offenses, and the case was set for a disposition hearing. Due to the nature of the offenses, we, the State, were requesting the respondent be placed on probation so he could complete sex offender aftercare. Mr. Gutierrez is the licensed sex offender treatment provider under contract with the juvenile probation department. The juvenile probation department and the defense both " requested that the court discharge the respondent from any conditions of release and close his case without being placed on probation. We asked that Mr. Gutierrez review the treatment records from Star Guides and offense reports to understand whether or not, in his professional opinion, the child needed continued counseling or therapy. After reviewing the documents, Mr. Gutierrez expressed concerns about the nature of the offenses and the apparentl escalation in behavior and recommended sex offender aftercare. Based on that recommendation, we requested that he testify in the disposition hearing to assist the court in making a ruling. Jarvis.Parsons Vol. pg. Forensic Counseling Services Counseling consultations in the practice of law 812 West Dallas, Suite 150 Conroe, Texas 77301 Agustin Gutierrez, Jr., MA, LPC-S, LSOTP, PC Voice: (936) 788-1211 Licensed Professional Counselor Fax: (936) 788-1216 INVOICE #1 March 31, 2022 To: Jarvis Parsons, Esquire Brazos County District Attorney 300 East 26th Street, Suite 310 Bryan, Texas 77803 Reference to: Case 1714-19 & 3564-18 1. Review of records emailed by Assistant District Attorney, Tonika D. Davis, . 3 hours @ $150 an hour -- --------------------------------- ------- ----------------- $450.00 2. Court appearance in 8P District Court February 25, 2022------------------- $850.00 Total---- ------- -------------------------------- ----------------------------- ----------- ------ $1,300.00 Please make check to: Agustin Gutierrez, Jr., MA, LPC-S, LSOTP-S, PC Mail to: 812 West Dallas #150 Conroe, Texas 77301 Vol. pg. GRS P: 469.524.00001 www grsconsulting.com January 19, 2022 Ms. Katie Conner County Auditor Brazos County 200 S. Texas Avenue, Suite 218 Bryan, TX 77803 Re: Engagement Letter for the December 31, 2021 OPEB valuation and the GASB 74/75 Valuation Reports for fiscal years ending 2022 and 2023 Dear Ms. Conner, You have requested a pricing quote for a GASB 74/75 actuarial valuation under the Shared Services arrangement provided by Gabriel, Roeder, Smith & Co (GRS) and North Central Texas Council of Governments (NCTCOG). Based on the information you provided, the cost of services for Brazos County is $20,670. This price is based on receiving data in the standard GRS format and using the following assumptions: Pr'icing.Category;;: Pricing:Ra_rameters " Fee Annual or Biennial Biennial Number of Participants 500 - 999 $13,090 Claims Analysis Required Yes $2,325 Health Plans 1. Brazos County Health Plan $0 Retirement Plans 1. TCDRS $0 Implicit Subsidy Only Discount Not Eligible $0 Plan Change Not Previously Valued No N/A OPEB Trust or Equivalent Arrangement Yes $1,385 Single Discount Rate Test Yes $1,105 Plan Only Reporting Package No $0 Cost Sharing Schedules for Primary Government and Component Units No $2,765 Calculation of an Actuarially Determined Contribution No $0 Total $20,670 Ms. Katie Conner January 19, 2022 Page 2 Basic Services • Actuarial valuation of employer OPEB in compliance with the requirements of GASB Statements No. 74 and No. 75. The valuation report will include, but is not limited to, the following: > The updated Net OPEB Liability, based on the appropriate discount rate for the reporting period. > A reconciliation of the Total OPEB Liability, which shows, among other items, the impact of benefit changes, assumption changes, and demographic gains/losses separately. > The OPEB expense and supplementary Information required by GASB 74/75. > The characteristics of covered active -members, retirees, and beneficiaries and other information required for the note disclosures. > A statement of outflows and inflows arising from the current reporting period. > A statement of outflows and inflows to be recognized in future OPEB expense. > A sensitivity analysis providing the Net OPEB Liability based on a 1% higher and 1% lower discount rate. > A sensitivity analysis providing the Net OPEB Liability based on a 1% higher and 1% lower health care trend assumption. Billing Schedule GRS pricing assumes 30% paid upon acceptance by the government of the engagement, 40% upon delivery of the draft full valuation, and 30% upon delivery in the second year of the rolled forward report. The Master Agreement allows for automatic fee increases based on changes in the Consumer Price Index (CPI), starting in January of 2019. As a result, the 2022 fees are 10.9% higher than those in the original fee schedule that's shown in our Master Agreement. However, the fees provided in this engagement letter will not change based on the annual updates to the overall pricing schedule. Any CPI related Increases will only apply to the next valuation cycle. Gabriel Roeder Smith & Company \1(A . 11�1150 Pa - lam.( I Ms. Katie Conner January 19, 2022 Page 3 Basic Options Study It is anticipated that Brazos County may want to consider options for mitigating its OPEB liability. Basic Options studies would include alternative discount rates, alternative healthcare trend rates, benefit capitations, and changes in retiree cost sharing. The cost for a Basic Options study will be $1,445 per study. Fees for plan redesign studies that are not considered basic will be communicated after the specifics of the proposed plan changes are discussed. Additional Services Fees for additional consulting services not included under Basic Services or included in the fixed fee Options studies will be priced separately upon request and will be based on the following hourly rates: Hourly GRS Resource Classification Rates Lead Actuary $365 Actuarial Staff $240 Support Staff $205 A copy of this engagement letter will be made a part of the master agreement between Brazos County and GRS. BRAZOS COUNTY, Tx Date GABRIEL, ROEDER, SMITH & COMPANY 1/19/2022 Mehdi Riazi, Senior Consultant Date Gabriel Roeder Smith & Company von. �� qa INVITATION TO BID -= FIRE PANEL AND SMOKE DETECTOR INSPECTIONS .ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT 200 South Texas Ave, Suite 352 Bid Request. No. 2014-25 Bryan, Texas 77803 Page 1 of 14 Pages Telephone (979) 361-4294 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas until '2:00 p.m..'TuesdaL`Febr6ary 4.2014,± at which time bids will. be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in. this bid request for a two (2) year period beginning February 18, 2014 December 31, 2016 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere:in this bid request. All bidders are required to be informed of these Terms and Conditions and will be held responsible for having done so: 1. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY - Same as County. b: COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. C. CONTRACT - An agreement between the County and a Supplier to famish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d_ CONTRACTOR - The successful Bidder(s) of this bid request. e. COUNTY - The government of Brazos County, Texas and its authorized representative. f. SUB -CONTRACTOR - Any contractor hired by the Contractor or Supplier to furnish materials and services specified in this bid request. g- SUPPLIED - Same as Contractor. 2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working contract between Brazos County and the successful bidder for the period designated. 3. Bids must be received by the Purchasing Office prior to the time and date specified. The .mere fact that the bid was dispatched will not be considered; the Vol. 3� GQ Pg.�. bidder mus save the bid actually delivered. 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. S. Brazos County shall not be responsible for any verbal communication between any employee of the County and any potential bidder. Only written specifications and written price quotations will be considered. 6. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 7. Bidderust°'iiiclucieEmployer ldentificatiion Number -for the bid to be valid. 8. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. This contract is nontransferable and may not be reassigned by either party. 9. The County may cancel this contract at any time for any reason, provided a thirty - day written notice is given. 10. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit price b. Extended price C. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Vendor's past performance record with Brazos County. 11. Although the cost of products to be provided is an essential part of the Bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to vendor considered to be the best value to Brazos County, 12. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 13. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 14. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. Vol. ice— Pg. ,`1� 15. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the bidder to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 16. Bids must.specify the nuinlier of consecutive.calendar days -:required to::deliver-the . commodities under normal corditions. 'Failure :ta specify .delivery time will be considered reason enough to cause the bid to be disregarded. Deliverytime quoted will be given consideration in awarding orders. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled and the bidder barred from quoting in future bids. 17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 18. ;;Bids must :be .submitted on this form and returned in .a sealed envelope. clearly ;marked wifh V Vendor .Naive and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids received after the expressed date and time listed in this bid will be returned unopened to the vendor. Bids submitted by any other person or department other than the Brazos County Purchasing Department will not be accepted. 19. If:veridde1h receipt of -notice is. unable to bid, the bid should be'submitted' as a 'No Bid":and returned to the Purchasing Department before opening time. This is necessary if 'vendor wants to remain on vendor list and receive future bid notifications. 20. Bids must show full firm name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the bidder. Firm name and authorized signature shall appear in each space provided. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos County web site; Brazos Valley Online Bidding System (www.brazosbid.cstx.gov) after bid award by Commissioner's Court. 23. Brazos County reserves the right to extend this contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this contract, if agreed upon by both parties. 24. The successful offeror agrees to extend prices and terms to all entities that has vol. 5 CQ pg. I q 5 . entered o., ill enter into joint purchasing inter -LA cooperation agreement(s) with Brazos County. 25. Three (3) references are to be provided by bidder. Failure to submit references may result in disqualification -of bid. 26. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct.of the work or services being performed. 27. In order to insure the safety of the public, the Contractor shall coordinate all work or deliveries with the Maintenance Department. 28. Any Subcontracting must be approved prior to commencement of the contract by the County Maintenance Director and Brazos County. 29. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 30. The County does not guarantee to purchase any minimum or maximum quantities of service. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 31. In the event the Supplier is unable to furnish any service within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these services from any source, without causing this contract to be canceled. 32. The successful ;.Contractor :should submit.; itemized 'invoices with clearly..marked. remittance copies to the following address; ATTN: Auditors .. :200 South Texas Ave, Suite 2,18. Bryan, T.X .7:7803 . Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid n fd1l.witi in .30 days'Ifter , satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the successful vendor only, and shall not include sub -contractors, assignees, .or any other party. 33. As a governmental 'subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request by contacting the Brazos County Purchasing Department- (979)36I -4290. 34. Upon acceptance of a purchase order for any commodity or materials purchased by Brazos County, the vendor agrees to protect the county from any claim Vol. Pg. involving = �ent right infringement, copyright �.... ngement, sales franchise r disputes. 35. Unless otherwise specified, all items ordered from the successful Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 36. Potential Vendors are advised they may have disclosure requirement pursuant to Texas Local Govemment Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (l 2) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 37. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Bidder hereby waives any obligation to the release to the public of any documents submitted in accordance with this bid. C. -SPECIAL PROVISIONS All services and/or deliveries are to be made F.O.B. Brazos County Maintenance Department, during regular working days, and between the hours of 8:30 A.M. and 4:30 P.M. Monday through Friday, unless otherwise requested by the County. 2. Vendor will be required to notify the County Maintenance Department in the event of unforeseen delay arising in the completion of service. 3. Vendor will be required to provide proof of completed service to the Brazos County Maintenance Department upon completion of the service rendered. D. INSURANCE REQUIREMENTS The Bidder shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management 'before any deliveries can be made. 2. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract: a. Statutory Workmen's Compensation and Employer's Liability Insurance with waiver of subrogation. b. General Liability with limits for bodily injury and for property damages of not Vol. pg. l less than $1;000,000 CSL with Brazos County rcded as an additional insured. -�. Comprehensive Automotive Liability with single limits of $1,000,000 for Bodily Injury and Property Damage Liability. /d. Cargo Insurance to sufficiently cover materials transported. 3. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Bidder receives notification of award. 4. The Vendor agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Vendor's employees and the operation of his equipment. The Vendor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Vendor's employees' activities. Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Vendor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the vendor or Brazos County. E. REFERENCES Vendors shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Company!Entity: Contact: Phone: �1-\ �s"��-� Email: Compat Contact Phone: Email: Vol. 26 te pg. Company Contact: Email: F. SPECIFICATIONS FOR REGULAR INSPECTIONS 1. Locations The following locations listed below will have an annual inspection and sensitivity testing scheduled through the Brazos County Maintenance Department: Sensitivity testing will only be done in the specified year listed in section F. 2&3 for these locations. SHERIFF OFFICE (NOTIFIER NFW2-200) - 1700 HWY 21 W Bryan, TX 77803 Smoke Detectors: 7 Duct Detectors: 5 Heat Detectors: 3 Pull Stations: 6 Power Supplies (Horn/Strobe): 1 Tamper: 2 Flows: 1 EXPO EXHIBIT HALL (EST — QUICK START) - 5827 Leonard Rd. Bryan, TX 77807 Smoke Detectors: 3 Duct Detectors: 15 Heat Detectors: 2 Pull Stations: I Power Supplies (Horn/Strobe): 1 Tamper: 2 Flows: 1 EXPO NORTH ARENA (EST — QUICK START) - 1700 HWY 21 W Bryan, TX 77803 Smoke Detectors: 29 Duct Detectors: 10 Heat Detectors: 2 Pull Stations: 1 Power Supplies (Horn/Strobe): I Tamper: 4 Flows: 2 EXPO SOUTH ARENA (EST — QUICK START) - 1700 HWY 21 W Bryan, TX 77803 Smoke Detectors: 3 Vol.35C.¢ Pg.1�� Duct Detectors: 0 Heat Detectors: 0 Pull Stations: 1 Power Supplies (Horn/Strobe): 1 Tamper: 2 Flows: 2 MUSUEM (GEMINI)- 3232 Briarcrest DR Smoke Detectors: 15 Duct Detectors: 4 Heat Detectors: 0 Pull Stations: 2 Power Supplies (Horn/Strobe): 1 Tamper: 2 Flows: 1 Bryan, TX 77802 I.T. (SIEMENS FS-250) - 205 E. 27T11 St. Bryan, TX 77803 Smoke Detectors: 16 Duct Detectors: 0 Heat Detectors: 0 Pull Stations: 2 Power Supplies (Horn/Strobe): 0 Tamper: 0 Flows: 0 ADMINISTRATION (SILENT KNIGHT — 5805) - 200 S. Texas Ave. Bryan, TX 77803 Smoke Detectors: 10 Duct. Detectors: 10 Heat Detectors: 3 Pull Stations: 15 Power Supplies (Horn/Strobe): 4 Tamper: 4 Flows: 3 2. Annual Inspection Requirements 2.1 Inspection of all smoke detectors 2.2 Simulate inputs and test all the annunciators 2.3 Test all pull stations 2.4 Check all batteries for corrosion and expiration date. If battery is corroded, about to expire, expired or needs to be replaced for any reason, Cantr'act6f'will bd f ponsible for.replacing battery. at Contractor's;cost., j va. 5 C9 �g 2.5 Test all duct detectors 2.6 Check all horns and strobes 2.7 Check all purge fans 2.8 Contractor_:must provide a tag indicating -the date of'inspectJOn on..each . ' =. device. 3. Sensitivity testing shall be done on all the smoke detectors in County owned buildings by the successful Contractor. Contractor will test and calibrate alarm sensors, such as flame and smoke detectors, per manufacturer specifications. Sensitivity Tests are due in years 2014, 2017;�2022 and every 5 years after that. G. SPECIFICATIONS FOR DETENTION INSPECTIONS 1. Locations The following locations listed below will have quarterly .in'spedtions as written below and sensitivity testing scheduled through the Brazos County Maintenance Department: Sensitivity testing will only be done in the specified years listed in section G. 2&3 for these locations. COURTHOUSE (VES) - 300 E. 27'" St. Bryan, TX 77803 Smoke Detectors: 18 Duct Detectors: 4 Heat Detectors: 3 Pull Stations: 2 .Power Supplies (Horn/Strobe): 6 Tamper: 5 Flows: 2 BCDC LOW RISK (SILENT KNIGHT - 5805) - 1835 Sandy Point Rd. Bryan, TX 77807 Smoke Detectors: 20 Duct Detectors: 0 Heat Detectors: 0 Pull Stations: 4 Power Supplies (Horn/Strobe): 1 Tamper: 2 Flows: 1 BCDC HU 1 (SIEMENS — XLS) - 1835 Sandy Point Rd. Bryan, TX 77807 VOL �,5� Pg. Ij1 Smoke Detectors: , va - Duct Detectors: 7 Heat Detectors: 4 Pull Stations: 4 Power Supplies (Hom/Strobe): Tamper: 2 Flows: 1 BCDC HU2 (GAMEWELL - E3 SERIES) - 1835 Sandy Point Bryan, TX 77807 Smoke Detectors: 146 Duct Detectors: 4 t Heat Detectors: 0 Pull Stations: 5 Power Supplies (Horn/Strobe): Tamper: 2 Flows: I BCDC HU3. HU4, & SHU (SIEMENS - XLS) - 1835 Sandy Point Rd. Bryan, TX 77807 Smoke Detectors: 525 Duct Detectors: 20 Heat Detectors: 126 Pull Stations: 31 Power Supplies (Hom/Strobe): 50 Tamper: 4 Flows: 2 JUVENILE (SIMPLEX GRINNELL 4020 SERIES TRUE ALARM) -1904 HWY 21 W Bryan, TX 77803 Smoke Detectors: 65 Duct Detectors: 38 Heat Detectors: 4 Pull Stations: 17 Power Supplies (Horn/Strobe): 4 Tamper: 2 Flows: I JUVENILE PORTABLES (FIRE-LITE MS- IOUD) -1904 HWY 21 W Bryan, TX 77803 Smoke Detectors: 10 Vol. J�-0 pg. a�` Duct Detectors: 0 Heat Detectors: 0 Pull Stations: 4 Power Supplies (Horn/Strobe): 0 Tamper: 0 Flows: 0 2. Quarterly Inspection Requirements 2.1 Inspection of all smoke detectors 2.2 Simulate inputs and test all the annunciators 2.3 Test all pull stations 2.4 Check all batteries for corrosion and expiration date. If battery is . corroded, about to expire, expired or needs .to be replaced for any reason, Coniractor:will' be responsible for replacing battery at,Conti-actor'..s cost. 2.5 Test all duct detectors 2.6 Check all horns and strobes 2.7 Check all purge fans 2.8 Contractor must .provide a tag indicating the date of inspection on.each :device. 3. Sensitivity testing shall be done on all the smoke detectors in County owned buildings by the successful Contractor. Contractor will test and calibrate alarm sensors, such as flame and smoke detectors, per manufacturer specifications. Sensitivity Tests are due in years 2014, 2017, 2022 and every 5 years after that. 4. Inspections must be performed to the standards of the NFPA Jail Standards 5. System operation. A test of smoke management system's initiating devices and control systems' output shall be performed. Such testing shall verify that, upon activation of a smoke detector, water flow indicating device, manual fire alarm station, or other smoke management system initiating device, the smoke management system components will automatically, commence operation. The engineer of record shall provide a "cause and effect" chart to indicate the appropriate smoke management operating mode for all effected equipment based on the operation of each initiating device. Acceptance of functional testing shall be predicted upon all input and output devices performing as indicated by the "cause and effect" chart. 6. Inspections, Maintenance, Testing. All life safety equipment shall be Inspected, maintained and tested by persons qualified to do so (whether Vol. (11 p Pa: a3 H. 1. 2. 3. 4. 5. b. 7. under ver, r contract, by state or private ageni';'y'vr otherwise} in order that such equipment shall be safe, secure, and fully operative at all times. QUOTATIONS The following is an estimate of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with the unit price that is firm for the contract period. Quotations are to be submitted per location Cost for Each Buildings Location Annual Inspection Sheriffs Office Is_ Expo Exhibit Hall Expo North Arena Expo South Arena Museum I.T. Department Administration Building Location 8. Brazos County Courthouse 9. BCDC Low Risk. Facility 10. , BCDC HU 1 11. BCDC HU2 12. BCDC HU3, HU4, & SHU 16[)- Cost for Each Buildings Quarterly Inspection - t 13. Juvenile�� 14. Juvenile Portables Cost for Each Buildings Sensitivit}?? Testing tU ems__ —�40- Cost for Each Buildings Sensitivity Testin,2- R 00 vol. Fig. 2 ! INVITATION TO BID 2014-25 FIRE PANEL AND SMOKE DETECTOR INSPECTIONS CONTRACT I. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other ven prior to the official opening of this bid. SIGNED B : TYPED NAME: COMPAI PHONE: TITLE:CW19. Y P F a. Pg MAILING ADDRLaF6 P.O. Box or IJ% L EMAIL ADDRESS: VENDOR IDENTIFICATION NUMBER: Zip CORPORATE SEAL IF SUBMITTED BV A CORPORATION END OF BID REQUEST NO.2014.25 By signing below, Brazos County agrees that this bid, 2014-25, will be awarded as dictated on the associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the terms and conditions contained herein, -- Brazos County Commissioner's Date aq Attest: l Brazos County Clerk voi.. ~(�_ Pg.�oC9 AMERI.CAN FIRE & SAFETY, INC. Dedicated to creating a safer workplace February 2014 Brazos County Purchasing Dept. 200 South Texas Ste# 352 Bryan, TX 77803 RE: Bid Request #2014-25 Fire Panel & Detector Insps. A copy of our corporate seal is being sent to our office this afternoon as it is only used in our Temple, Tx corporate office. We apologize for any inconvenience in this matter. Thank you, Teresa Bass Corp VP #979)779-0030 Bryan— 979)779-0030 Temple— 254)778-2041 Round Rock— 512)826-7575 Waco— 254)755-0328 Killeen— 254)554-3307 Vol.. '5�u P9.a1 AMENDMENT TO 20-074R FIRE ALARM PANEL & SMOKE DETECTOR INSPECTION THIS AMENDMENT TO 20-074R FIRE ALARM PANEL & SMOKE DETECTOR INSPECTION ("Amendment") is entered into and effective this 31 st day of December, 2019 ("Effective Date") by and between Brazos County ("Customer"), and American Fire & Safety Inc. ("Contractor") each of which may alternatively be referred to herein as a "Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into that certain original contract # 2014-25 ("Agreement") for purposes of American Fire & Safety Inc. to provide of the service of fire alarm panel and smoke detector inspections; and WHEREAS, the Parries to extend the contract term dates and update contract number to 20-074R; and WHEREAS, the Parties desire to add additional buildings to the original contract # 19-067R due to Brazos County growth. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration,. the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as follows: Extending the term dates for two initial years, January 1, 2020 through December 31, 2022, with the option to renew for three additional one year terms due to no bids received when advertised. 2. Additional buildings and panels added to the contract, building and pricing below: a. Annual Inspections: i. EXPO NORTH ARENA (SILENT KNIGHT-5820M — 5827 Leonard Rd, Bryan, TX 77807 • Smoke Detectors: 32 • Duct Detectors: 10 • Heat Detectors: 2 • Pull Stations: 2 • Power Supplies (Horn/Strobe): 2 • Tamper:6 • Flows:4 • Inspection: $169 — Sensitivity: $435 ii. COUNTY CLERK STORAGE (SILENT KNIGHT-6700) — 302 E. 24h Street, Bryan, TX 77803 • Smoke Detectors: 1 • Duct Detectors: 0 • Heat Detectors: 0 • Pull Stations: I • Power Supplies (Horn/Strobe): 0 • Tamper:2 • Flows:1 'Vol: • Inspection: $150 — Sensitivity - $10 a,iii. TAX QFFICWILENT KNIGHT — 4151 County Park Ct., Bryan, TX 77802 • Smoke Detectors: 30 • Duct Detectors: 4 • Heat Detectors: 0 • Pull Stations: 6 • Power Supplies (Horn/Strobe): 30 • Tamper:4 • Flows:2 Inspection: $150 — Sensitivity: $300 a.iv. ADULT PROBATION CSCD) (LgOTIFIER NFS-3200) — 320 E. 2611 St., Bryan, TX 77803 • Smoke Detectors: 25 • Duct Detectors: 0 • Heat Detectors: 4 • Pull Stations: 9 • Power Supplies (Hom/Strobe): 35 • Strobes:29 • Tamper:3 • Flows:l • Inspection: $400 — Sensitivity: $250 b. Quarterly inspections: W, BCDC LOW RISK (SILENT KNIGHT 5548) --1835 Sandy Point Rd, Bryan, TX 77807 • Smoke Detectors: 20 • Duct Detectors: 4 • Heat Detectors. 3 • Pull Stations: 2 • Power Supplies (Horn/Strobe): 6 • Tamper:5 • Flows:2 • Inspection: $150 — Sensitivity: $300 IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment and shall be binding on all Parties hereto. BRA OS COUN Y Sigj�atu�� ne . 71trt/ h& I Date AMERICAN FIRE & SAFETY INC. Si - ure ^� Nam V,j� Y f Title 1�- • 1q -1Q� Date Vol. pg. � t--�-- THIS AMENDMENT TO 20-074R Fire Alarm Panel & Smoke Detector Inspections for Brazos County ("Amendment") is entered into -and effective this 12th day of April, 2022- ("Effective Date") by and between Brazos County ("Customer"), and American Fire & Safety ("Provider") each of which may alternatively be -.referred to herein as a "Party" and collectively as the "Parties". All capitalized telins in this Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into that certain original contract ## 2014-25. ("Agreement") for purposes of American Fire & Safety to provide of the service for Firm AIaiin Smoke Detector Insp'ectiohs for E0zos County; and WHEREAS, the Parties desire to. amend the pricing as set forth in original :contract # 20:14-25. AGREEMENT NOW THEREFORE; in consideration of the above premises, and other good. and valuable consideration, the:receipt. and sufficiency of which are hereby acknowledged, the Patties hereto agree to. amend the Agreement as follows: 1, Adding Quarterly Inspection for BCDC Juvenile Academy and Annual Inspection and. Smoke Sensitivity testing for Ag. Extension and Old BISD Building. Please see attached quote. 2. Adding Biycer Compliance Fees of $25.00 per inspection for all fire. alarm inspections. IN WITNESS WHIEREOF, the parties hereto have caused this Amendment to be signed.by (heir authorized representatives as of the Effective Date. This Amendment may be executed in•counterparts, all- of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment and shall be binding on all Parties heteto. B ®. 0UNT Au3 rican FirerS�f�y� Signature Sit gn ,une Led�t�ir P�-r��S � I I _9me NkyM to _'1A205 %1,L.""r`i'. Title. 4 ( t at �� Title { 73 .2.1 Date Date Vol. BID # 22-114 COLD MIX ROAD MATERIAL Tabulation February 1, 2022 through January 31, 2023 Cold Mix / Asphalt Patch Materials 80,000# Loaded/ Hauled to County Yard When order is placed for these line items in this bid, it on SH 21 shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets, and Bridges, 2004 Edition. Reference TxDOT 330 Table 3. Vialcan`=Goristructon Materalls LLC -: .•..:.:., "'•=t Item Tonnage Description p _ -•��: '.= � "�L -_.._ r;::-�= _ TxDOT 330 Type ( Grade AA Coursef Base T Product Name 1 5,000 Product Number TxDOT 330 Type 11, Grade CS Medium Surface i's^'-= ..1:.?�.1-�. +,z - i' :bi"•':: srt,; tR �4i vo ;s� -sH7 r> Product Name r=-LR'AJfY ti :Gn SAP use' fi "' " Product Number 327901, TxDOT DMS-9210 Limestone Rock Asphalt y�:,r; `� ��; :�:- ��=��_ ;M ,k > �•� r- �"�=�' . ' -' ,=-':•.. °`- ' -. � " .- :1,..:-$-1'22:25j�..�� w-� •- 5't: et.:.[ .X,4_� ✓,at"�'-J'� •'�Y•.' 4/~/�,^/ //fit. .�:.A �2.': n1::,c�if, ,f-'�:.:.'.�:,"i-."! K = ='r,.�..t .... Product Name _ w�.: _ ; (� ..,�: :.n:- :'.�":LRQTY,T Product_ Number :z: Lr..F j Na 427995.: .� 3 1,000 4 Specific to S e 'o p ccats n ofvendors plant for each line item if more than one plant _ ::err;;•,_ :;„:-�:��4:;p�.�,}f�_;�__f�."�=F�.`;,,;.,y,�;�= ""s�.kiR a,t f lr J'_J.*:—, •M_:,f 5 Delivery time after receipt of purchase order S=DaYP 6 Contact person & phone number at each plant for each item if different. - t:rii-` - '" �`ari; fit. ,A.a' ;%:tiC � »j ziT:...,�.'Fr.'•'•r':r'tC_,�S`,,. ,,:.,;; - '(83aj-278=620 4'-- ----- 7 Directions to plant 'FNt '1022/ 9Us:UVes D"'v _TX 7 Huey; fj abney.;:a.. 8 Number of Trucks and size owned b vendor r12aTiueks, ' 9 Describe any agreements that vendor has in place,z to ensure ability to pe p perform the specified work in the bid �'�,• _>F- ; 5= un_a__-•, A 'N.�``i � �� ws�_`.K ':a�: .c_i'r v;:;r3^.'w'ir%�TRC'_'. ii.�5.��?�f•�.t4.� - 10 tes a see:atiachei Fiei:Sricfarge' „: _4; ;' Recommended Award: Vulcan Construction Materials LLC ved by ommi ion is Court on this I Q��6 day of A 2022-by holding the position of Cf�c�.� ci t�a7ta E REQUEST T1EST FOR BID :: = : :.:: BID: N .:-22-11 : :. Cold Mix Road Material SEALED: BIDS:TO BE SUBMITTED BEFORE: = Thursday,. March 17, 2022, 2:00pm CST ' :TO TIRE: BRAZOS COUNTY PURCHASING- DEPARTMENT .:: 20.0S. Texas: Ave..Siiite 352 Bryan, TX 77803 Phone: (979):3614290 Fax::(979)-361-4293 " Respondents, their _employees: and/or re'piesentatives' are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date_ofthe solicitation until scheduled oral presentations or the'date-the Brazos. County Commissioners Court -meets to consider award of the bid. Any 'such contabt will be grounds for iejection_of the Respondent's bid. : - Iii : compliance :with this::solicitation;: the undersigned. Respondents) having -examined-:the solicitation specifications and being familiar with the conditions to be met, hereby submits the following bid for famishing the material and/ofservices listed on the, attached Bid Form and agrees to deliver said- items at 66:locations-and : , • for the_prices set forth on the Bi4 Form,:-- .. -- :Company Name: V1CL�+n CoY1S�Yuc��o1n /NllJi�esltalS ; LLCM:.: : By(Pnnt) �y�\GlY�tGY .:::. :. Title: - " Physical -Address: ,�6`-Z4w:�cx�ut,5c�rlloYlitl :.:.. ;. Mailing:Address: x-= j`JJ� Gt( �irl4Qtl1� ��i( ' - 8 z Telephone:: -kAYl) %oS-_ dtd ft.: Fax ll rjZ�i-ass S : ' ' : E-Maii:. 1'��MU+('• . �ilnn�tYlGi �. tcY : : Vol:- :;: Pg... Page 2 of 15 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Thursday, March 17, 2022 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a one (1) year period beginning February 1, 2022 through January 31, 2023 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terms and conditions and will be held responsible for having done so: 1. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY — Same as County. b. COMMISSIONERS COURT— The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR — The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB -CONTRACTOR = Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to the bid request. 2. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 3. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 4. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written Vol. Pg-OL3, :. :.. 'Page 3 of .;15 : price quotations will be considered. Respoiident(s) with questions regarding the bid should submit them' im writing "via the Brazos Valley -e-Marketplace at. https://braiosbid.ionwave:net. 6. - • 'Brazos - County reserves the'right to reject any- bid that -does not fully respond to each specified item:. 1.. Respondent(s)' inust include Tax Identification Number for the bid to'be'valid. ' 8. -.:: Should- there be- a'change- in ownership or management;. the Contract shall . be canceled unless' a 'iiiutual' agreement is reached' with the new owner or manager to continue the Cortract with'its present provisions and pr''ices. Thies.:Contract; is nont'ransferable;and may.; not:be reassigned by either party.: :.. 9.:_The County may cancel this Contract. at anytime for: any reason': provided:' a thirty -day .written notice is-giwen. .40. The -bid award: shall be, based oh,.but not necessarily, limited to, the following fact6rs: a. :Unit Price:: ;b: Extended price. .' c.' Special needs -and requirements.'of Brazos 'County' '= A., Results of testing samples (if required by. Brazos County) e. ' :-Deliver ; f. ' `:References' g....':Brazos..County's.experiencewith products bid :h: Respondent's: past performance record with Brazos County 11. Although the cost'of products: to be provided is'an essential part of the bid; Brazos County is.not obligated to award' a contract on the:sole basis:of cost,Wt will award to Respondent:: considered to; be the best value.to Brazos: County.. , 12. ,Acceptance of mer-chandise;_ work, and/or equipment :provided: shall be :made by the County. at.the sole discretion of the :Commissioners Court when all terms 'and conditions ' . ' of the' Contract and specifications have been met 'to'' its satisfaction; � • including -the submission:to the Count* of any; and all documentation as may be required. Title and risk of loss of thess to Bra .goods shall not pazos County until the County actually .. ;.: - :-accepts and takes.possession:of the goods at the:point or;points of,delivery.:' :. • ; :: 14., :This Contract shall be governed by tlie: Uniforrh.Commercial Code:as adopted in the State of.Texas'a's effective and in force oii-the date•of'ihis Contract, when` applicable. -Vol. Pg. Page 4 of 15 15. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 16. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 18. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure groper recognition upon Us arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than snecifcally instructed. Bids not received prior to the expressed date and time listed in this bid will be rejected or returned unopened to the Respondent(s). Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 19. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info foim1295.htm for more information. :Page :. 20. In the" event .of a needed -change -in the specifications sent to -the bidder; it is understood -that all -the foregoing terms 'shall apply to the addendum- or addenda. Any interpretafion, :.. corrections or changes to: these specifications :will be, made by addenda'. Sole issuing authority -of addenda shall-b-e' vested ii -the Brazos County Purchasing Agent; authorized to:.do : so by: the Commissioner's: Court. � Addenda will be made available using the same.: - distribution method used -to post -or make available .the original solicitation. Bidders shall: acknowledge receipt of all, addenda or their proposal -may be consi eyed non -responsive. 21.-:It is our.policy not to furnish -bid results over.the.phone:- Bid results. and tabulation sheets will be posted on the_ Brazos Valley e=Marketplace(littpi://brazosliid.ioriwave.net) after bid Award by:Commissioner's Court. 22. The bi.id specifies the number of consecutive calendar days required to reach substantial .completion of the :project under normal conditions. Failure to comply with completion :time will be considered reason enough_ to enforce liquidated damages and/or cancel -the contract. If the. job cannot be completed within the terms of the contract as determined by,..- Brazos County; -Brazos- County will suffer further loss'. -Contractor and Contractor's Surety shall:be liable:for and 'shall pay Owner stipulated'and fixed sums, hereinafter agree to as' ... .. liquidated; damages, for each additional calendar day of. delay past the thirty 30 - days stated iri-the contract: Two: Hundred: Fifty Dollars ($250.00). k is understood that- said :. s-um sbOl-be conisidered:liquidated'damages -aiid shall riot be..considere'&as a penalty against the Contractor.. .....23. Brazos County. reserves :the right to exten&this Contract annually for a maximum :of three ' � (3) additional one--(I)year-periods with no changes in- the terms :or conditions of: this " ' : Contraet; 'if agreed upon by both parties. 24. The, Contractor agrees, to extend prices :and terms to. all entities that has entered or will: . enter into joi6t purchasing inter -local cooperation agreement(s).with Brazos County. 25. Three (3)-references are to, lie: providedby Respondent: Failure to submit: references may result in disqualification of bid. Brazos County department references will not be accepted. - 2b. Contractor shall observe_ and comply with' all federal, state . and local • laws, safety, and,' = health- regulations, ordinances,. aad all regulations. which in.any-manner. effect conduct of.:.. the work or services being performed. 27. _ ; Any subcontracting must be approved:prior to ,commencement of the Contract by Brazos - ..- . County. Vol. Pg. Page 6 of 15 i 28. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 29. Any brand name, or manufacturer's reference used is considered to be descriptive -- not restrictive — and is indicative of the type and quality the County desires to purchase. Bids on similar items of likeiquality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients; in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 30. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 31. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to Istrikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this i Contract to be canceled. 32. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term+supersedes any contradicting terms throughout the Contract and/or any attachments. i 33. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. ol. Pg. 2a Page 7 of 15 34. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid price''. Tax Exemption Certif cafes can be obtained upon request from County. 35. Upon award of Contract for any commodity or materials purchased by Brazos County, the Contractor agrees to !protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. i 36. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 37. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractors) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 38. Venue for any dispute,{ shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 39. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatoryand may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 40. Notwithstanding any provisions contained herein, the obligations' of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. i 41. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, Iregulations, and directions of inspectors appointed by proper authorities having jurisdiction. Page 8 of 15 42. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. 43. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and Warranty term. C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, and between the hours of 7:30 A.M. and 5:00 P.M. Monday through Thursday, unless otherwise requested by the County and loaded into County trucks by the Supplier, or loaded and hauled and delivered anywhere in the County by the Supplier during the mentioned working days and hours. 2. Contractor will be required to notify the Brazos County Road & Bridge in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. 3. Contractor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 4. Brazos County reserves the right to test any materials deli-Oered at the requested site for compliance with specifications. The Bidder will remove immediately from the job site or right of way any materials that are deemed unsatisfactory, at no cost to the County. 5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations (IF APPLICABLE). 6. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. 7. If samples or sample testing is required, Brazos County will perform test through a third party. Contractor will be required to allow the third -party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. D. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. Page 9 of 15 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as additional insured. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. Page 10 of 15 E. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: 1 Contact: ` yo 1 c� 52GtV Phone: C9166 33� -- wQ 07 Email: Company/Entity: C)(OVAg (Gcsy)LV Contact: (-CY)(jkK cas—'si d V Phone: C Li0q) B&Z- _R0 Z Email: Company/Entity: w 1 IVI Contact: lklknco (-� Phone: L5 { Z) � Lj-"-3 — 15LI �O Email: VOL `D- CQ Pg. aa� Page 11 of 15 F. SPECIFICATIONS 1. Unless otherwise specified, when order is placed all items in this bid shall meet or exceed Texas State Department of Highways and Public Transportation Standard Specifications for Construction of Highways, Streets and Bridges, 2014 Edition, Item 330 and DMS- 9210. Each type and grade may be subject to "Quality" testing and acceptance by Brazos County. 2. Contractor will be required and responsible for maintaining proper permits to operate on Brazos County roads and/or property. 3. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such. 4. This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the awarded Suppliers(s), after the first sixty (60) calendar days of each quarter, the Primary and Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the awarded bid price. Contractor will be responsible for initiating any change in price and providing proof of the increase in cost. If the pricing is still agreeable to the Contractor(s) and/or Brazos County, the bid will continue to be in place for the following quarter. If the pricing is not acceptable by either the Contractor(s) or Brazos County, the contract will be cancelled, and the items will be listed for bid again. At any given time, a price may be set for the duration of this bid upon agreement between the Primary and Secondary Contractors and Brazos County. 5. All pricing given that does not have rail delivery will remain firm for the term of this contract. G. QUOTATIONS The following quantities are estimates of our anticipated purchases and will be used for tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the blanks with unit prices that are firm for the entire period of this contract. All unit prices are to include all delivery charges to Brazos County jobsites, including freight and pumping charges. The designation of 1180,000# Yard" will be delivered to the Road and Bridge yard on Highway 21 in Bryan. LOADED AND HAULED - F.O.B. BRAZOS COUNTY (PRICE PER TON) Page 12of15 Cold Mix / Asphalt Patch Materials nen order is 80,000# placed for these line items in this bid, it shall meet or exceed Texas State Department of Highways and Public Transportation Loaded/ Hauled to County Yard on SH 21 Standard Specifecationsfor Construction: of Highways, Streets and Bridges, 2014 Edition. Reference TxDOT 330 Table 3. Item Tonnage Description TxDOT 330 Type I, Grade AA, /Per Ton i Z 25 Course Base • 1 5,000 product Name LiZA A P IDS Product Number O'Z t s TxDOT 330 Type II, Grade CS, /Per Ton Medium Surface $ I13 • 25 2 4,000 product Name LIZA T II C S PIuS Product Number TxDOT 330 Type I Grade CC, /Per Ton Medium Surface 6122 • ZS 3 4,000 product Name _ LtZ/'t 1 i Cy CC. � 1v Product Number I'lZ-1 qqs 4 Specific location of vendors plant for each line item if more than one plant WU� �,� X 5 Delivery time after receipt of purchase order Jam"" 1�CN 6 Contact person & phone number at each plant for each item if different. _ �36) 2-7 -LD S Directions to plant -FAA \01Z !/1\W j �O NlAk:�'.t- 1r�Y�-e.� )-rX -76'BOI Number of Trucks and size owned by vendor Describe any agreements that vendor has in 9 place to ensure ability to perform the specified work in the bid Page 13 of 15 H. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. 1. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court, 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. 5. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name 1 Title (Owner, Officer, Director, Manager, Etc.) I -Forn 4kol I cEb i vol. 2 5U. Pgo � Page 14 of 15 I. HOUSE BILL 89 & DEBARMENT VERIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://unvw.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) Iist. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https:/Iwww.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized to execute this Contract. The company representative below further affirms, that the company submitting this bid, under the provisions of Subtitle F, Title 10, Govemment Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the Contract. Pursuant to Section 2270.001, Texas Government Code: "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name: N Qlccen (tin Authorized Company Representative: Jo -%(A -F(Aqyc>. f Address: eb 1-0�>bx '-f� Isso :5�a��nio ,�1C "782`ig` Date: Contract #: ZZ — Vol. 22.E - -- Pao Page 15 of 15 The following items should be completed and included in your bid submission. Failure to include these W items will disqualify your bid. eferences (Section E) .T.C.A. Local Government Code §262.0276 for Tax Verification (Section H) 2 House Bill 89 & Debarment Verification (Section 1) C3/All Addendums (if applicable) Certification of Bid (Section J) J. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared in collusion with any other vendor and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By: Typed Name: Title: Company Name: j Q(n C0n!4yU J jw\ M( tali U 1 S_ Z4( Phone: C -Z10 Wos- C)Y4 Mailing Address: Pa 96K `-arsS0 non Animio ,Tx -zd 2`-79 Email Address: Vendor Tax Identification Number: &Z2-> " I AB-� jam END OF BID REQUEST NO.21-114 COLD MIX ROAD MATERIAL By signing below, Brazos County agrees that this bid, 21-114 will be awarded as dictated on the associated bid tabulation sheet, to the Res ondent whose name appears above and both parties agree to terms and conditions contained here By p Brazos County Commissioner's Court: 1)tkP tale 1 ( T-tEXZ S Date: Attest: Brazos County Clerk: KA(zw n1C QLt_E Eij vol. -aL CQ Pg. vuilan Materials Company Truck Fuel Surcharge As we start the 2022 year, our industry continues to work through many different challenges. One of the major challenges we are facing is the availability and rising costs of trucking. Accordingly, we are implementing the below trucking fuel surcharges that will go into effect March 1, 2022 for Texas. The fuel surcharge will go into effect when the price of on -road diesel surpasses the $3.24 mark on the EIA Gulf Coast PADD 3 index. The freight rate will be increased by 1% for every $.05 move in the price of fuel, starting at $3.25 per gallon. The surcharge will be updated on the last Tuesday of every month. Note: The fuel surcharge will be a 100% pass through to the hauler To check the current price please go to http://www.eia.gov/petroleum/Aasdiesel and check the Gulf Coast region table. SW D Fuel Surcharge Table Fuel Price $3.25 - $3.29 1% $4.25 - $4.29 21% $5.25 - $5.29 41% $6.25 - $6.29 61% $3.30-$3.34 2% $4.30-$4.34 22% $5.30-$5.34 42% $6.30-$6.34 62% $3.35 - $3.39 3916 $4.35- $4.39 .23% $5.35 - $5.39 43% $6.35 - $6.39 63% $3.40- $3.44 4% $4.40- $4.44 24% $5.40- $5.44 445o' $6.40- $6.44 64% $3.45 - $3.49 5% $4.45 - $4.49 25% $5.45 - $5.49 451% $6.45 - $6.49 65% $3.50-$3.54 6% $4.S07.$4.54 26% $550-$5.84 46% $6.S0-$6.54 _66% $3.55 - $3.59 7% _ $4.55 - $4.59 27% $5.55 - $159 47% $6.55 - $6.59 67% $3.60- $3.64 8% $4.60- $4.64 281Y. $5.60-'$5.64 48% $6.60- $6.64 68% $165 - $3.69 9% _ $4.65 - $4.69 29% . $5.65 - $5.69 49% $6.65 - $6.69 69% $3.70- $3.74 10% $4.70- $4.74. 30% $5.70- $5.74 50% $6.70- $6.74 70% $3.7$- $3.79 1261 $4.75 - $4.79 31% $5.75 - $5.79 51% $6.75 - $6.79 71% $3.80- $3.84 12% $4.80- $4.84 32% $5.80- $5.84 52% $6.80- $6.84.. 72% $3.8S - $3.89 13% $4.95 - $4.89 33% $5.85 . $5.89 53% $6.85 - $6.99 73% $3.90- $3.94 14`Yo $4.90- $4.94 34% $5.90- $5.94 54% $6.90- $6.94 74% $3.95- $3.99 15% $4.95- $4.99 3591S _ $5.95- $5.99 55% $6.95- $6.94 75% $4.00- $4.04 16% ' $5.00- $5.04 36% $6.00- $6.04 56% $7.00- $7.04 769s' $4.05 - $4.09 17% $5.05 - $5.09 37% $6.05 - $6.09 57% $7.0S - $7.09 77% $4.10-$4.14 185 .$5.10-$5.14 3876 $6.10-_$6.14 5876 .$7.10-$7.14 78% $4.15- $4.19 197 $5.1s- $5.19 39% $6.15 - $6.19 59% $7.15 - $7.19 790A $4.20- $4.24 20% $5.20- $5.24 40% $6.20-$6.24 60% $7.20- $7.24 801yo if you have questions or concerns about existing projects or bids, please contact your local sales representative. Paul Madewell Director of Transportation Statewide Transport I.I.C. Vulcan Logistic SOUTHWEST DIVISION, VULCAN CONSTRUCTION MATERIALS, LLC P.O. BOX 791550 • SAN ANTONIO, TEXAS 78279-1550 • TELEPHONE: 210 524-3500 Vol. ... pg. ,_ AMENDMENT #1 TO 22-122R — EXTRADITION SERVICES FOR BRAZOS COUNTY THIS AMENDMENT TO 22-122R Extradition Services, previously known as 22-OOIR and 21-091 for Brazos County ("Amendment") is entered into and effective this 12th day of April, 2022 ("Effective Date") through May 31, 2023 ("Expiration Date") by and between Brazos County ("Customer"), and US Corrections LLC ("Provider") each of which may alternatively be referred to herein as a "Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into that certain original contract # 21-091 ("Agreement") for purposes of US Corrections LLC to provide of the service for Extradition Services of Prisoners for Brazos County; and WHEREAS, the Parties desire to amend the pricing as set forth in original contract # 21-091. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as shown on Exhibit B — Revised Per Addendum No.5 Pricing/Delivery Information. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment and shall be binding on all Parties hereto. Si ature LAAf4 C P� � yes Name UOTOS Title Date US CORRECTIONS LLC Signature Joel Brasfield Name President & General Counsel Title 04/05/2022 Date EXTRADITION SERVICES OF PRISONERS SERVICE CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 Contract No. 21-091 Bryan, Texas 77803 Page 1 of 10 Pages Telephone (979) 361-4294 GENERAL REQUIREMENT FOR CONTRACT I, Joel Brasfield as a duly authorized representative of us Correctlons t_t_C "Vendor" willingly attest to perform (or deliver) as per Exhibit A, Job No. 20/0057 with Harris County and Exhibit B, Pricing Sheet, for Brazos County. I further agree to all of the provisions and specifications contained in this contract. AUTHORIZATION Authorization is given to Brazos County to use Job No. 20/0057 with Harris County for Extradition Services of Prisoners, under the authorization letter from U.S. Corrections, LLC and the inter -local agreement between Brazos County and Harris County, ENTIRE CONTRACT Harris County Job No. 20/0057, Exhibit A and Exhibit B Pricing Sheet is hereby incorporated into this contract. This contract may only be amended by written instrument approved and executed by the parties. Harris County contracts shall only be used by Brazos County to purchase goods and service to be used by Brazos County, and are not to be included in any cooperative purchasing association or use by another governmental entity through any agreement with Brazos County; Vendor has the right to refuse Brazos County's request to use the Harris County's contract; If Vendor agrees to contract with Brazos County using a Harris County contract, then all materials, goods or services purchased under the Agreement between Brazos County and the Vendor shall be in accordance with the current Harris County contract; In the event that the contract was procured using a Request for Proposals or any ,other procurement process that allows for negotiation, Brazos County may negotiate pricing and terms that would apply to Brazos County only; Brazos County shall have no authority whatsoever to change any terms, conditions, *or pricing in any Harris County contract; Vendor shall bill Brazos County directly for any and all materials, goods or services purchased by Brazos County; Vendor shall look only to Brazos County for any and all compensation owed for purchases made by Brazos County under the Harris County contract; and Vendor shall settle any and all disputes with Brazos County concerning any purchases made by Brazos County. Harris County shall not be a party to any dispute between Vendor and Brazos County, nor be responsible in any way for the acts or omissions of Brazos County. Contract No. 21-091 BRAZOS COUNTY, TEXAS Page 2 of, 11 Pages TERM: The term of this contract will be from date of approval in Commissioner's Court to May 31, 2021. With the option to renew with four (4) additional one (1) year renewal options per the Harris County Contract. CONTRACT RENEWALS Renewals may be made ONLY by written mutual agreement between Brazos County and the vendor pending renewal of the Master Contract, Job No. 20/0057 with Harris County. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. CONTRACTORS RESPONSIBILITY It is the contractor's sole responsibility to print and review all pages of the contract documents and attachments. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for cancellation of contract. Contractor agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended or extended contract. Visit https:Hethics.state.tx.us/whatsnew/elf_info_form 1295.htm for more information. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge, or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. Brazos County will not be responsible for any orders placed without a valid purchase order number. HOLD HARMLESS AGREEMENT Vendor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly from Vendor's performance. Vendor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover Vendor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. vol. 0p m �30 Contract No. 21-091 BRAZOS COUNTY, TEXAS Page 3 of 11 Pages ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the Vendor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. INVOICES & PAYMENTS Vendor shall not perform any services for Brazos County without a purchase order. Payments to vendors will not be made if the vendor cannot produce a Brazos County Purchase Order. Vendor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Vendor. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the vendor in completion of the contract. This term supersedes any contradicting terms throughout the contract and/or any attachments. When multiple deliveries and/or services are required, the vendor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The vendor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the vendor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated Exhibit A. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the Vendor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and Vol. ss C.Q Pg, �3 � Contract No. 21-091 BRAZOS COUNTY, TEXAS Page 4 of 11 Pages specifications of this contract and any other terms, conditions, provisions, and specifications provided by the Vendor; the terms of this contract shall supersede. GOVERNING LAW AND VENUE This service contract is governed by the laws of the State of Texas, specifically, the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be, rejected. Requests to withdraw a submitted bid or proposal are subject to the approval of the Purchasing Agent. SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE, OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced, in design and construction of such items and shall be an established supplier of the item bid. Vol. �_ Ps.�— Contract No. 21-091 BRAZOS COUNTY, TEXAS Page 5 of 11 Pages TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Bfdzos'CounN and/or'the'Vendor may_termiriafe the contract without cause -upon tliirty, :(3Q)days-vinfitten'nofice. COMPLIANCE WITH THE PRISON RAPE ELIMINATION ACT The County Detention Center as an operation of the Brazos County Office of Sheriff (BCOS) will comply with the Prison Rape Elimination Act (PREA). The Detention Center has a Zero Tolerance Policy regarding sexual abuse and sexual harassment. The Detention Center will conduct a background investigation on all employees, volunteers, students or other contractors that may have contact with inmates. Background checks will be conducted as least every five (5) years. The BCOS shall ensure that all volunteers and contractors who have contact with inmates have been trained on their responsibilities under the agency's sexual abuse and sexual harassment prevention, detection, and response policies and procedures. Any contractor or volunteer who engages in sexual abuse is prohibited from contact with inmates and shall be reported to law enforcement agencies and to relevant licensing bodies, unless the activity was clearly not criminal. The facility will take appropriate remedial measures and prohibit further contact with inmates in the case of violation of sexual abuse or sexual harassment policies. The County has an affirmative duty to disclose any misconduct in violation of the sexual abuse and sexual harassment policy. Material omissions regarding such misconduct, or the provision of materially false information are grounds for tennination of this agreement. FORCES MAJEURE Neither party shall be liable in damages or have the right to terminate this agreement for any delay or default in performing hereunder if such delay or default is caused by conditions beyond its control or are inadvisable, commercially impracticable, or illegal including by not limited to acts of God, government restrictions (including the denial or cancellation of any necessary license or certification), wars, insurrections, acts of terrorism, threats of terrorism, civil disorder, labor strikes or disruptions, epidemics,: dnderriicsiand/or any other cause that is beyond the reasonable control of the party whose performance is affected (including mechanical, electronic, or communications failure). Contractor reserves the right to refuse to move any Prisoner for any reason, Nothing in this agreement shall be construed to obligate Contractor to accept any move of behalf of the Department under this agreement. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE VENDOR'S INSURANCE The Vendor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Vendor is covered by the insurance as follows: BRAZOS COUNTY, TEXAS Contract No. 21-091 Page 6 of 11 Pages (1) Commercial General Liability insurance including but not limited to the coverage indicated below. Coverage shall not exclude or limit Products/Completed Operations, Contractual Liability, or Cross Liability. Coverage must be written on occurrence form. • Each Occurrence: $1,000,000 • Personal Injury & Adv. Injury: $1,000,000 • Products/Completed Operation Aggregate: $2,000,000 • General Aggregate: $2,000,000 (2) 'Workers Compensation insurance as required by the laws of Texas, and Employers' Liability. Employers' Liability • Liability, Each Accident: $500,000 • Disease -Each Employee: $500,000 • Disease — Policy Limit: $500,000 (3) Commercial Automobile Liability insurance which includes any automobile (owned, non - owned, and hired vehicles) used in connection with the contract. • Combined Single Limit — Each Accident: $1,500,000 if operating vehicles with a seating capacity of 15 or less; or • Combined Single Limit — Each Accident $5,000,000 if operating vehicles over seating capacity of 15 With reference to the foregoing insurance requirement, the vendor shall endorse applicable insurance policies as follows: • A waiver of subrogation in favor of Brazos County, its officials, employees, volunteers and officers shall be provided for General Liability, Commercial Automobile Liability, and Workers' Compensation: • The vendor's insurance coverage shall name Brazos County as additional insured under the General Liability policy. • All insurance policies shall be endorsed to require the insurer to immediately notify Brazos County of any decrease in the insurance coverage limits. • All insurance policies shall be endorsed to the effect that Brazos County will receive at least thirty (30) day's notice prior to cancellation, non -renewal or termination of the policy. • All copies of Certificates of Insurance shall reference the project/contract number. • All insurance shall be purchased from an insurance company that meets the following requirements: o A financial rating of A-VII or higher as assigned by the BEST Rating Company or equivalent. • Certificates of Insurance shall be prepared and executed by the insurance company or its authorized agent, and shall contain provisions representing and warranting the following: o Sets forth all endorsements and insurance coverages according to requirements and instructions contained herein. BRAZOS COUNTY, TEXAS Contract No. 21-091 Page 7 of 11 Pages o Sets forth the notice of cancellation or termination to Brazos County. LE14HATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Vendor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Vendor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Vendor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Vendor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOSCOUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 VENDOR: Contact Name: Phone Number: Billing Info: Joel Brasfield 615-352-9798 517 Hickory Hills Blvd, Whites Creek, TN 37189 ASSIGNABILITY This contract may not be assigned without the prior written permission of Brazos County. Contract No. 21-091 BRAZOS COUNTY, TEXAS Page 8 of 11 Pages FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Vendor shall be retained and made available by the Vendor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Vendor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Vendor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Vendor shall retain such records until the audit is concluded and all issues resolved. Vendor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Vendor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Vendor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Vendor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The Vendor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Vendor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account 'of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Vendor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor agrees, upon receipt of written notice of a claim or action, to defend the claim or action, or take other appropriate measure to indemnify, and hold harmless the County, its Officers, its Agents and its Employees from and against all claims and actions for bodily BRAZOS COUNTY, TEXAS Contract No. 21-091 Page 9 of 11 Pages injury, death, or property damages caused by the fault of the Contractor, its Officers, its Agents, or its Employees. Contractor is obligated to indemnify only to the extent of the fault of the Contractor, its Officers, its Agents, or its Employees. However, the Contractor shall have no obligation as set forth above with respect to any claim or action from bodily injury, death or property damages arising out of the fault of the County, its Officers, its Agents or its Employees. vof. �_ Pg. a37 Contract No. 21-091 BRAZOS COUNTY, TEXAS Page 10 of 11 Pages HOUSE BILL 89 & DEBARMENT VERIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://ww-vv.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.cov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms that the company submitting this proposal, under the provisions of Subtitle F, Title 10, and Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name: US Corrections LLC Authorized Company Representative: Joel Brasfield Address Signatiir = Date:12/8/2020 Contract #: 21-091 voi. a5Lo BRAZOS COUNTY, TEXAS Contract No. 21-091 Page 11 of 11 Pages CERTIFICATION OF CONTRACT The undersigned further affirms the non -debarment statement above, that they are duly authorized execute this contract. ;Sigried'By:; Ad7N.-�/ Title: President & General Counsel Typed Name: Joel Brasfield Company Name: US Corrections LLC Email Address: dwarden@prisonertransport.net Mailing Address: PO Box 171078 P. O. Sox or Street City State Zip Employer Identification Number: 82-3201264 Social Security Number: NIA Phone No. 615-352-9798 Nashville TN 37217 Ap d U o 'ssi ners' Court on this day of ate.. 2020 by Holding the Position of N c�o Vol. pg. a3ff �5 COG , I De.WigbtDopslauf; C.P.M., C,PPO Harris County Purchasing Agent June 01, 2020 'Yts NO ABSTAIN Judge Una Hidalgo [! CO111AliSSi011e[S COutt ❑ Comm..oddeyla�is � ❑ .Harris County, Texas ❑, Comm. Adrian Gaicla Nt Cl Cl RE: Job No. 200057 Comm.•steve Radack- - 91 ❑ ❑ Members of Commissioners Court: Gomm:.R.JackCagle Q ❑ Please approve the following award on the basis oflowest bid meeting specifications: Description: Extradition ServicesofPrisonels•for the Harris County Sheriffs Oflce. Bid(s)Received: Two (2) on April 06, 2020 (see attached) Vendor(s): US. Corrections, LLC Term: June 09; 2'020 - May 31, 2021 with four (4) one-year renewal options Amount; $1,365;400 Evaluated By: • Harris County Purchasing i Sheriffs Office After evaluating the bids, it was discovered -that- Trident Alliance Group; LLC submitted a noi�- responsive bid. by failing to submit addenda 2-.5. Item 4 will .not be awarded. Purchase order(g) will be issued upon. Commissioners Court approval. Sincerely, U DeWight Dopslauf Purchasing Agent CAK Attachment(s) Presented to Commissioners Court cc: Velidor(s) June 9, 2020 Approve: E/Gi FOR INCLUSION ON COMMISSIONERS COURT AGENDA DUNE 09; 2020 1001 'Preston, Suite 67% liouston. TX 77003 Tel 713-274-4400 Fati 713-M-6695 f s Vd. 9 pfl, CpG , N DeWlght Dopstauf, C.P.M., CPPO Harris County Purchasing Agent Jurie 01, 2020 '1�ts NO A65rAIN Commissioners Court J4dge-Pna Ridalgo. 11arriS County, Texas. Comm. Rodney Ellis ❑ D ,w-r/ Comm.Adtlad Ga-rcia 4t< ❑ ❑ RE: Job No. 200057 Comm..ste%e Radack• 6� ❑ ❑ Members ofCbinmissioners Court. Comm-R. jack Cagle 5/ D Q Please approve the following award on the basis of1owest bid meeting specifications: Description: Extradition Services of Prisoners for the Harris County Sheriffs Office. Bid(s) Received: Two (2) on April 06, 2020 (see attached) Vendor(s):. US. Corrections. LLC Term: June 09, 2020 - May 31, 2021 with four (4) one-year renewal options Amount: $1,365,400 Evaluated By:. • Hams County. Purchasing . • Sheriffs Office After evaluating the, bids, it was discovered that Trident: Alliance Group; LLC submitted .a. non- responsive bid by failing to submit addenda 2-5.. Item 4 will not be awarded. Purchase order(s) will be issued upon Commissioners Court approyal. Sincerely, D6Wight Dopstauf Purchasing Agent' CAK Attachment(s) Presented to Commissioners Court cc: Velxdoz(s) June 9, 2020 Approve: EJG FOR INCLUSION ON COMMISSIONERS COURT AGENDA JUNE 09; 2020 1001 Preston, Suite 670, Houston. TX 7700�- Tel 713-274-4400 Fnx 713-755.6695 5 Bid Tab • Job No. 200057; 16rctradillon Services orprisonem for the Harris County SherlWs Oftice Item No. l 2 3 4 5 6 7 a Prisoner ate Prisoner Beal Condition (insulin dependent, HIV, pregnancy) litional Services ited Service Areas (provide listing ofstates that fall in category] ;ount offered by vendor when multiple prisoners are ed up and dropped Wet same location and time. im transport fee for trips under 300 miles Conditions Surcharge Fee Trident Alliance Group, LLC I _ US Corrections LLC 1.2 Unit of mites 515,000 S120 $618,000,00 S2.00 miles 98,200 $1.0D $98,200.00 S2.00 miles 15.000 $1.00 S15,000.00 $5.00 miles 15,060 S0,00 S0.00 NO BID tier 2to10 10% Not Applicable 25% tier 1 I to 20 15% Not Applicable 25% tier 21+ 251/4 NotAppllcable 250/0 trip 60 NO BID NO BiD $400.00 trip 100 NO BID I NO BID $400.00 Grand Total S731,200.00 t Award Recommendation Lowest Bid Meeting Specifications (Item 4 will not be awarded) Z Corrected Total 'Non -responsive, did not submit addendums 2, 3, 4 and 5 which included a revised pricing shoot and changes to the speciffeations. Page ]of] Fol.fig. a �a S1,030,00000 $196,400.00 S75,000.00 NO BID NotApplicable Nat Applicable Not Applicable $24,000.00 `P�' r HARRIS COUNTY Job No. �asilaoB11D COVERSHEET20/0057 BID TOR: Extradition Services of Prisoners for the Harris County Sheriffs Office (For one (1.) year beginning approximately May 1, 2020) DUE DATE: Monday, March 16, 2019 Ref, to Yur.1) Due no later than 2:00 P.M. focal tinte in Houston, Texas. Bids received filter than the data: and time above will not lac considered. OFFERORS NOTE: Carefully rend till instructions, requircntcttts and specifications. Till out all forms properly and completely. Submit your bid with all appropriate sttppfentents and/or samples in an appropriately sired envelope or box. PACKAGE MUST SHOW THE JOB NUMBER, DESCRIPTION AND BE MARKED "SEALED BID", RETURN BID TO: Total Amount of Did: Company Name: Company Address: City, State, Zip Code: HARRIS COUNTY PURCHASING AGENT 1001 PRESTON, SUITE 670 HOUSTON, TEXAS 77002 Buyer: Chris Katniaski at 713-274-4419 or email: cicaamicasltit<r71�ur.hctx.nrt Presented to Commissioners Court $ 1,290,400.00 Nashville. TN 37217 Tuxpaycr 1delitificaition Number (T.I.N.):.823201264 TcicpI1one:� Do you•carr) Signatturc _ [Your sigr fin and ccrtifr tl written in dt issued.] Accepted by: CAluq'l> aadud 08119 APR 0 7 7117n Fax: 615-352-9737 Gtnail:_dwarden@prisonaitanspod.net 4(c.'s(oyok T-a a your employees? ,Yes No If yes, what % of employees: *100er provide tho goods and/or services in Ill is bid according to the published provisions of this lob all stamdo by you arc true, contptele and correcl, All prices and signatures must be typewritten or when tter i iissued, it becomes a part of this contract, Contract is not vnlid until Purchase Order is LIMA I-RDALGO U.S. Corrections - Page 46 of 104 Date: 3111 /9-09- )_ Vote of the Court: Y s No Abstain Judge Hidalgo ❑ ❑ Comm. Ellis ❑ ❑ Comm. A. Garcia ❑ ❑ Comm. Radack ❑ ❑ Comm. Cagle y a t orD Vol, V�%� -Pg. —� 4 �S CpG St Deftht bopslauf, C.P.M., CPhO Harris County Purchasing Agent March 11, 2020 TO- All Vendors RE: Job No. MOM EXTENAED DUE DATE; Maroh 23, 2020, no later than 2;00 pm, Local Time in Houston, Texas All vendors are required to sign and attach a copy of this addendum witlr each bid for )extradition Services of Prisoners for th'o Harris County Sheriff's Office, This addendum must be received by the Purchasing Department no later than the above due elate. ADDENDUM NO. I 1. The due date has been extended from Monday, March 1 G, 2020'to Monday, March 23, 2020, no later than 2.00 pan. local time, Houston, TX (attached). 2. Responses to all vondor questions received related to this project will be released within a subsequent addendum andlor question and answer memo. IIS rorrecftong I_I C: Company Name CAKIi jb o Sincerely, ZDeWight Dopslauf Purchasing Agent 1001 Preston, Suite 670, i Ieup&c o�f,X�Tj?pp�,a. 8 JJ 3f�r74-4400 Fax 713-755-6695 �� ra Vol. �pg. aL F I RAD EMUiVt ]xa_, j a HARRIS COUNTY ,fob No. BI1D COVER SHEET 20/0057 IrrFOR: t;xtradition Services of rrisoners for the Halris County S'heriff's Office {For one {I) year egirming Approximately May 1, 2020) DUE DATE,: Monde. ,.,,i, t r,, � �� n Ma a ch 23 2020 Due no later tlttirt 2:00 P.M. local time )n Houston, Texas. Bids received later than the (late and time above will not be considered. OFFERORS NOTE: Carefully react all instructions, requirements and specifications. Fill out all forms properly and completely. Submit your bit) ►with all appropriate supplelltents andlor samples In all appropriately sized envelope or box, PACKAGE MUST SHOW T$E JOB NUMBER, DESCRIPTION AND BE MARICE, D "SEALED BID". RETURN 131D TO: I14RMS COUNTY PURCHASING AGENT 1001 PRE STON, SUITE 670 YIO'USTON, TEXAS 77002 Buyer: Chris Kaminski at 713-2744419 or email: clahnlnski(ct�nur irctx net Total Amount of ]Bid: . s 1,290,400.00 CompanyNarne: US Corrections LLC Company Address: 'TO Box 171078 City, State, Zip Code: Nashville, TN 37217 Taxluryer idenitifcation Number (TI.N.): 823201264 Telep4oi�,r;&615-352-97-98.ext. 156 Fax, 615-352-9737 e-mail: dwarden .prisonertransport.net Do.yon car ea b 3 0 0 our 01"Ployees? X Yes _ No If yes, what % of employees: 100% Signatitr . PrintName ,Joel Brasfield (Your sig attire nests t yottr er to provide file goods and/or services in .this bid according to the published provisions of this Job and c tifie that. all statemc made by you tine true, complete and correct. All prices and signatures must be typewritten or written c. When an awa letter is issued, it becomes a pall of this contract. Contract is not valid until Purchase Order is issued.) Accepted by: Date: 4/3/2020 HARRIS COUNTY JUDGE LIMA IUDALGO CAMjb Revised 08/19 Pie l of 23 U.S. Correc(ions - Page 74 or 1011 Vol. pg. PPt COG DeWight Dopsiauf, CAM., CPPO Harris COuniy Purchasing Agent March 13, 2020 TO: All Vend= RC: Job No. 20/0057 I XTEND1sD DUE. DATE: March 30, 2020, no later than 2:00 pat, Local Time in I•loustun, 'Texas All vendors are regtOre l to sign and attach a copy ol'this addendum with each bid for I xtradition Services of Prisoners liar the Marris County Shelifl's Ofticc. This addendum must be received by the Purchasing Department no later than the above due date. ADDENDUM NO.2 1. The clue date has been extended from Monday, March 23, 2020 to Monday, Hit rch 30, 2020, no later than 2:00 p.nt. local time, Flouston,'fx (mlaclted). 2. Responses to till vendor questions received related to this proiect will be released within a subsequent addendum and/or question and answer munto, sincerely, DeWight Dopsifflu ' Purchasing llgeui US Corrections LLC Company Name v4yCAK rjb0- 1001 nre::ton. Suite 670, Fax 71.3-755-6695 0 ® n"' Pg,\®�. o� � I.A RRIS COUNTY Job No. BID COVER. SHEET 20/0057 BID FOR; l;xtradidon Services of Prisoners for the Harris Comity Sheriff's Office (For ono (l) year beginning appmximately May 1, 2020) IDUE DATE: Mwiclay, MaveEa-144-241-9Muvei-43,4020 March 30, 202(} Due no later than 2;00 P.M. local tine in Uouston, Texas. Bids received later than the date and lime above will not be cotisideved. OF REROR8 NOTE: Carefully read all instructions, requit•emonts and specifications. Till out all fortns properly and completely. Submityonr bid with all appropriatesupplenronts And/or saatptes in all appropriately sizetl onvelopo or box. PACKAGE MUST SIiOW THE J'DI3 IYUMIM, DESCRITTEON AND BE MARICED "SEALED BED". RETURN BID TO Total Amount of laid: Company Name: Company Address- Gity4 State, Zip Code: HARRTS COUNTY PURCHASING AGENT 1001 PRESTON, SUITE 670 HOUSTON, TEXAS 77002 Brayer: C[u 15 ICanafnslti nt 713-27d-4�S]9 or email: ekAtninslti tr trnr,ltefx.net $ 1,290,400.00 US Corrections LLC PO Sox 171078 Nashville, TN 37217 TaNpaycr ldctttif'iaation Nurnbor (T.I.N.): 823201264 ,,9791,Xt.156 Tax: 615-352-9737 c-mail:dwarden(cDprisonertransport.net Do you cars ears t1 Ztr§ otl out c:np Ioyct s7 ?Yes _ No If yes, what % of etnployees; 100 % Signatt" PrintNati�e_ Joel Brasfield [Your signs •sts to our of r to vide tho goods and/or services in this bid according to the published provisions of this Job and t erti tt t all statemont made by you are true, complete and cottvot. All prices sand signatures must be typewritten or written In eu an away etter is issued, it becomes a part of this contract. Contract is not valid until Purchase Order is issued.] Accepted by: Date: 04/03/2020 f•IARRIS COUNTY JUDGE L1NA 141DALGO CArjrjb Rovisod W/O U.S. Condon - Pape 70 of 104 Pogo 1 om Vr-1 >VQ\ L� DeWight Dopsfauf, C.P M., CppO Harris COL111-ty PUrchasing Agent March 20, 2020 TO: All Vendors . RE; Job No. 20/0057 DIJBI)A` E: March 30, 2020, no hater flumi 2:00 pm, Local Time in Houston, Texas All venders are rcquircd to sign and atlach a copy of this addendum with catch bid far 1-Wradition Scrviccs of Prisoners for the 1 furris County Shedirs Off lco. This rridcndtnn must be receival by, [ho Purchasing Dapartment no haler than the above due date, ADDENDLIM NO.3 i. Revised i;t>a.:ilietriions shcols, pages IA, 15, 16 and 17 ol'23 (atinched). 2. Questions & Answers (attachod). Sincerely, DeWight Dopslaalu Purchasing Agent US Corrections LLC Compally N1111C CAK/rjb Ux 1001 Preston, Suite 6%0,_I•Ioupt?lror%ili6XVOPaUT(bV/61?,0?7'1-41100 1=ax 713-755-6695 C, t♦ VOL Pg, DEVISED PER ADDIFNDCiM NO The preferred general requirements and services are as follows: I. Vendor Qualifications 1. Vendor shall have, in place and operational; a ground transportation system that operates seven (7) days per week, three hundred sixty-five (365) days per year, twenty-four (24) hours per day. 2. Vendor must have sufficient equipment to meet the transport demands of the HCSO. A minimum ofsixteen (16)1S- passenger vans must be available along with other vehicles in vendor's fleet, 3. Vendor shall comply with all applicable state and federal laws and regulations, not limited to U.S. Department of Transportation's Federal Motor Carrier Safety Administration and the Department of Justice in the performance of this contract. 4. Vendor shall provide documentation with bid to show that each transportation agent has received complete training in all phases of prisoner transport, and is properly licensed in accordance with all State and Federal requirements for handling prisoners. 5. Harris County prefers that the vendor has provided a.minimum of 5,000 prisoner transports' during the past twelve (12) months. - 6. Vendor shall provide with the proposal a sample of Department of Transportation (DOT) approved driver Iogs as proof of adhering to the driver —time requirements. °7. la assuming custody of prisoners, vendor shall assume the sole responsibility for security and control of prisoners in a professional manngr and in accordance with the RCSO written policies and procedures. Such policies, procedures and directives may be promulgated in the fixture regarding the use of force and the semirity and control of prisoners. In the event there are no written policies or procedures, vendor shall follow reasonable and customary operating procedures. Vendor must comply with all Federal, State and Local regulations as they pertain to contractor's services and contractor's employees. '8. Vendor agrees to travel the most direct route when transporting prisoners, male and/or female, for HCSO 9. Vendor shall immediately report unusual incidents, emergencies and/or controversial situations that arise in the performance of services to HCSO in accordance with the HCSO directives. For the purpose of definition, "unusual intid6tit;'emerge6y, or controversial situations" includes, but is not limited to, the following: any act of violence by A-prjsogeW:9it ofhor passengers; any escape or attempted escape of a prisoner, or any other breach of security; any '!`excessive delay itj the transportation of a prisoner; any medical condition of a prisoner or other passenger requiring emergency medical treatment; any mechanical failure that would normally require formal reports to the cognizant regulatory agency; and any refusal of law enforcement agencies to release a prisoner to the contractor as authorized or directed by HCSO. 10. Vendor shall assume custody of prisoners from authorized agents ofHCSO, at the location ofincarceration determined by the parties to be suitable for such purpose, to transport such prisoners to their destination or other specified location, 11. Upon arrival, vendor shall surrender custody of such prisoners to HCSO or to the law enforcement agency as designated by HCSO. HCSO has the right to cancel itspick up order within twenty-four (24) hours after placing the order. Any other cancellation may be made only with the consent ofthe vendor. The vendor shall notify the Criminal Wan -ants Division of HCSO regarding any significant delays as soon as possible. 12. In the event of delays in delivering prisoners to the specified destination, whether or not beyond vendor control, including inclement weather or mechanical malfinetions, the vendor shall provide for all prisoner costs, except medical, related to such delays, including, but not limited to, food and lodging. 13. Vendor agrees to notify the Criminal Warrants Division within one-(4) twenty-four (24) hours from receipt of a work request to transport a female prisoner, whether or not a female guard is available forthe transport. Pago 14 of 23 U.S. Corrections - Page 87 of 104 Vol. pg. -CA-q- 14. HCSO will provide the vendor with a pickup deadline for all prisoners. The vendor shall be fully responsible for ensuring that all prisoners are picked up before the designated pickup deadline. In the event a prisoner is unavailable for pickup due.to vendor failure to meet the pickup deadline, HCSO will be relieved of any and all costs associated with such pickup. H. Refusal and/or Inability to Transport 1. The vendor shall have the right to refuse to transport any individual whose condition or behavior, hie epien of-tl�e drives determined by a supervisor, would be detrimental or dangerous to the safety of the vehicle or its passengers, In the eventthe driverrefuses to transport anysuch individual, HCSO must be notified immediately, prior to leaving the pick- up location, and there shall be no charge to HCM 2. If upon arrival at the holding agency, the vendor learns that the prisoner has a contagious disease that was unknown to the vendor and HCSO, the vendor shall immediately contact HCSO for further instructions. If the prisoner is transported, transport shall be made in such a manner as to ensure the well-being of all other occupants. If the prisoner cannot be transported, HCSO will not be subject to a penalty charge. The vendor agrees not to place holds on HCSO prisoners held in other jurisdictions. Should the vendor or its agents place a hold on a prisoner, in violation of this provision, vendor agrees to reimburse HCSO for the full cost of transport in each such occurrence. 3. In the event the prisoner is unavailable, due to the fault of HCSO, HCSO will be responsible for the costs incurred which are directly attributed to the trip to the facility, but no more than 26% of the original trip cost. In the event the vendor fails to contact the holding facility twelve (12) hours prior to pick up, HCSO must be relieved of any and all costs associated with such pickup if upon arrival the prisoner is unavailable. In any case, HCSO will not be subject to a penalty charge, 4. Should vendorfail to pickup prisoners when booked in advance, HCSO will charge vendor a fee of $100.00 perinfraction. 5. Vendor shall deliver prisoners held in another jurisdiction to HCSO facilities within six (6) days from the date of pick up unless HCSO designates a shorter period of time. Failure to comply with this requirement without the consent of a Criminal Wan -ants supervisor of HCSO will reduce the cost of the trip by HCSO to 50% of the original price. IH. identification / Uniform 1. Vendor employees shall be required to wear a uniform bearing the company logo. Street/casual clothes i.e. jeans, T- shirts with popular printed material, sandals, "flip-flops", etc, will not be acceptable. If vendor employees do not wear proper attire, the holding authority may not release the prisoner(s), and the vendor will not be compensated for the trip. 2. All employees of the vendor involved in the pick-up and transportation of prisoners will carry a identification (ID) that indicates information including; but not limited to, the company name, employee name, photo, etc. This M must be presented and/or displayed properly when requested by the holding agency prior to the release of any prisoner. IV. Policy, Contingency Plan and Reporting Requirements. 1. Vendor shall have written contingency plan in place in the event of a medical problem, accident, or prisoner escape, 2. Prisoners must be given an average of eight (8) hour rest period within any given twenty-four (24) hour period. No prisoner will travel more than twenty-four (24) hours without receiving housing. Housing will be provided to the prisoner, with the opportunity to receive proper rest, shower and meet other hygienic needs. 3. Prisoners must be provided restroom stops evb^, th fee R) frequently, in accordance with common prisoner transport standards, and in a humane manner during trip if no restroom facilities are provided on the transport vehicle. If restroom facilities are provided on the transport vehicle, they shall be kept in a sanitary condition and shall be maintained as such for the duration of the, transport. 4. Prisoners requiring medication shall be provided medication at required time intervals while en route and self- Page 15 OM U.S. Corrections - Page 88 of 104 g i N ok"A. 1J W 01 t.11 U till 0 V� medication shall be appropriately documented. 15. Prisoners traveling interstate shall ' ' meet the governmental standards fdr travel each day from point of departure to point of destination. 6. Releasing agency shall be given one (1) working day notice prior to transportation agency taking custody of a prisoner unless a lesser period may be mutually agreed upon. 14CSO will determine if a status change of the prisoner has occurred. In the event that a status change has occurred, thereby causing the transport cancelled, the transporting agency will contact Criminal Warrant supervisor immediately and there will be no charge to the HCSO. 7. Vendor is responsible for providing prisoners three balanced and nutritious meals during each twenty-four (24) hour period while in their custody. 8. Vendor must immediately notify the contact person in HCSO of any medical problems, escape, accident, or other Incidents as outlined in the contingency plan. Should immediate notification not be possible, notification must be provided at the earliest time possible. A ��isoners gave ' �, ' otii#ed he -day tran paFfing apntser: 10. Appropriate documentation including written authority to transport prisoner (i.e., Prisoner Receipt, property Receipt and Prisoner Medical/Medication information) will be delivered with the prisoner, The vendor will provide a detailed written report, including all prisoner activities while in transit upon prisoner delivery. The report shall list the date, times -for pickup and delivery, all restroom breaks, meals, medical/behavior problems and overnight stops. The report shall also contain the transporting agents' signatures and the extradition oath for each prisoner transported. 11. Vendor must -provide a twenty-four (24) hour, seven (7) day a week communication system for access of agency decision -makers. V. ersonng Vendor shall complete an evaluation of potential employees targeting desirable qualified candidates with unquestionable backgrounds. Evaluation must include, but not be limited to, a driving history, a criminal history investigation and drug and alcohol testing. L. Vendor shall be required and responsible for conducting their own drug and alcohol testing of each employee prior to sending to HCSO. €er ttgeFprin arid-baelcground ahec Vender's-empleJ_es-who-_ 14.1e-prl g-segvice,-€ep te• a-baend-sh ekW. •b "elude httt-nstllmited te•rtge�prin , - estigatlens -will-conduct-"ngerprint-shcalm. --A" baokgre.t vestigal%ie s-% ^..e te-the-moles-aud-regulations-et+Re£ereffee ztle edeof-1•ederal Regxladoas; �dendor-Shall-reintb slated-with-mqukedbaslq,gou ne- lnn dmil dellam 0.00 per employeer 2. Vendor agrees that current employees and new.personnel will not be eligible to provide required services at HCSO, if a criminal record is located for the following offenses; a. All felony offenses unless pardoned of the offense, if the pardon is expressly granted for subsequent proof of innocence. b. Misdemeanor offenses that fall into the following categories: 1. Convicted of driving while intoxicated, either alcohol or drugs, within the past two (2) years. 2. Thefts or crimes against persons that resulted in jail time or probated jail time within the past two (2) years. c. Drug Offenses; 1. Manufacture or sale of any illegal drug or controlled substance, 2. Drug use; marijuana -no usage within the past two (2) years, or any felony drug usage. No exceptions Pago 16 of23 U.S. Correatlons - Page 89 of 104 Fof. '35C:� P�. a�-r allowed d. Felony or misdemeanor convictions for the following offenses: 1. Public lewdness 2. Indecent exposure 3. Perjury 4. Tampering with a governmental record S. Impersonating a public servant 6. Permitting or facilitating an escape 7. Violations of the rights of a prisoner. 3. Transporting agents shall receive at least a total of 100 hours training in all phases of short and long distance prisoner transport, applicable laws, prisoner care, custody, control, self-defense, Cardiopulmonary Resuscitations (CPR), first aid, restraints and weapons training. Vendor must be able to provide proof of training if requested by HCSO. Proof of training, for at least seven (7) years must be retained and accessible to HCSO. 4. Transporting agents shall be properly licensed in accord with all applicable State and Federal requirements. S. A female transporting agent shall be used when transporting a female prisoner. If no female transport agent is available, the female prisoner is not to be transported by less than two transp6rt agents of the opposite sex. 6. Vendor shall provide a list of names, ID card numbers, and signatures of transporting agent authorized to. receive custody of prisoners on behalf of HCSO. Vendor shall be responsible for providing updates to the HCSO. Vendor shall furnish any and all documentation regarding certification or registration of its transport agents to the HCSO upon request. VI. Vehicles Vendor's vehicles at all times must meet the following requirements: 1. Vehicles only properly licensed in accordance with all applicable State and Federal regulations, allowed to provide services. 2. Vehicles must separate transporting agents from prisoners, as well; separation of male and female prisoners required. 3. Safety equipment, at all times must be on vehicles providing services to HCSO, Safety equipment will consist of but not be limited to cell phones, first aid kits, fire extinguisher and safety triangles. 4. Vehicles shall be clean inside and out at all times. S. #nmrediat* Within twenty-foar (24) hours, any/all vehicle accidents must be reported to RCSO Criminal Wan -ants Supervisor. HCSO Criminal Warrants supervisorwill be furnished with any/all official accident investigation reports generated by locaUstate law enforcement agency and a copy of any vendor internal investigation reports related to any/all accidents. 6, Trip audits shall be completed on transporting agents' activity logs to assure compliance with operating standards. V1I. Restraint Equipment 1. Handcuffs and leg irons Shall be manufactured to meet full compliance with National Institute of Justice (MJ) Standards dealing with marking, workmanship, mechanical strength and tamper resistance. 2. Prisoners shall not be secured to any part of the transporting vehicle. 3. The practice of hogtying (the restraint of the ankles and the wrists while being tied together behind the back) shall be strictly prohibited at all times. Page 17 of23 U.S. Correctlons - Page 90 of 104 Vol. 3 Pg. Question: Termination: Page 9, "Harris County may terminate the contract without cause upon thirty (30) days written notice. " Would the County allow vendors the same termination rights as the County? Answer; No, due to the time frame, the Harris County Sheritps Office would require at the least a sixty (60) day written notice in order to arrange personnel and to ensure extraditions are met. 2. Question: Vendor Qualifications: Page 14, "13. Vendor agrees to not fy the Criminal Warrants Division within one (1) hour from receipt of a work request to transport a female prisoner, whether or not a female guard is available for the transport. Would the County consider removing this requirement? This timeline is not feasible. Answer: See Addendum No. 3. The Vendor must assume responsibility of their prisoners. 3. Question: Refusal and/or Inability to Transport: Page 15, "1. The vendor shall have the right to refuse to transport any individual whose condition or hehavior, in the opinion of the driver, would be detrimental or dangerous to the safety of the vehicle or its passengers. In the event the driver refuses to transport any such individual, HCSO must be notified immediately, prior to leaving the pick-up location, and there shall be no charge to HCSO. "Would the County consider allowing charges incurred to be billed to the County if the famed pickup is of no fault of the vendor? Answer: No, if the behavior of the inmate dictates the vendor will either not transport or discontinues, transport services, it is of no fault of the Harris County Sheriff's Office and therefore charges will not be billed to the County. 4. Question: Refusal and/or Inability to Transport: Page 15, 'T. If upon arrival at the holding agency, the vendor learns that the prisoner has a contagious disease that was unknown to the vendor and HCSO, the vendor shall immediately contact HCSO for further instructions. If the prisoner is transported; transport shall he made in such a manner as to ensure the well --being of all other occupants Ifthe prisoner cannot be transported, HMO will not be subject to a penally cloarge. The vendor agrees not to place holds on HCSOprisoners held in otherjurisdictions. Should the vendor or its agentsplace a hold on aprisoner, in violation of this provision, vendor agrees to reimburse HCSO for the full cost of transport in each such occurrence. " Would the County consider allowing charges incurred to be biIIed to the County if the failed pickup is of no fault of the vendor? ' Answer: No, if it is of no fault of the Harris County Sheriff's Office, we shall not be billed or charged a penalty. 5. Question: Refusal and/or Inability to Transport: Page 15, "3. In the event the prisoner is unavailable; due to the fault of HCSO, HMOwill be responsible for the costs incurred which are directly attributed to the trip to the facility, but no more than 2S% of the original trip cost. In the event the vendor fails to contact the holdingfocility twelve (12) hours prior to pick up, HCSO must be relieved of any and all costs associated with such pickup ifupon arrival the prisoner is unavailable. ,In any case, HCSO will not be subject to a penalty charge. " Would the County consider allowing for 50% of the original trip cost for failed pickups that are no fault of the vendor? Answer: No. 6. Question: Refusal and/or Inability to Transport: Page 15, "3. Should vendor fail to pick up prisoners when booked in advance, HCSO will charge vendor a fee of $100 00per infraction. Would the County consider removing this requirement in its entirety? This is too broad of a requirement and does not factor into account conditions out of the Vendors control. Answer: No. U.S. Corrections - Page 91 of 104 Vol. 2) P9 3 7.. Question: Refusal and/or Inability to Transport: Page 15, "5. Vendor shall deliverprisoners held in another jurisdiction to HCSOfacilities within six (6) days from the date ofpick up utzless HMO designates ashorter period of tune. Failure to comply with this requirement without the consent of a Criminal Wamrants supervisor of HCSO will reduce the cost of the trip by HCSO to 50% of the original price. Would the County consider removing this requirement in its entirety? Based on the pickup location of some offenders, it is not possible to guarantee their delivery in six days, or less if we are to abide by mandatory DOT/FMCSA regulations regarding maximum driving time of passenger carrying vehicles. Answer, No, all factors that would prevent the Vendor from delivering to HCSO within six (6) days should be considered prior to accepting the transport. S. Question: Policy, Contingency Plan and Reporting Requirements: Page 15, "2. Prisoners must be given an eight (8) hour rest period within any given twenty-four (24) hour period. No prisoner will travel more than twenty-four (24) hours without receiving housing.. Would the County consider rewording this requirement to "Prisoners must be given an aver e o eight (8) hours of rest within any given twenty- four (24) hourperlod. Answer: See Addendum No. 3. 9. Question: Policy, Contingency Man and Reporting Requirements: Page 15, "3. Prisoners must be provided restroom stops every three (3) hours during trip if no restroom facilities are provided on the transport vehicle. If estroom facilities are provided on the transport vehicle, theyshalt be kept in a sanitary condifion and shall be maintained as such for the duration of the transport. Would the County consider rewording this requirement to mandate that restroom stops are given frequently, in accordance with common prisoner transport standards, and in a humane manner? Based on the geographic location of some transports; it is not possible to guarantee every three hours if we are to only utilize secured facilities for restroom breaks. Answer: Yes. 10. Question: Policy, Contingency Plan and Reporting Requirements: Page 16, "3. Prisoners traveling interstate shall travel a minimum of 250 straight-line miles each day from point of departure to point of -destination." Would the County consider removing this requirement in its entirety? Based on the pickup location of some offenders, it is not possible to guarantee that they will travel 250 straight - Hue miles each day if we are to abide by mandatory DOT/FIYICSA regulations regarding maximum driving time of passenger carrying vehicles and- also allowing for adequate rest, restroom and hygiene breaks, Answer: Yes, see Addendum No. 3. Ali/ deadlines: for delivery should not; be affected by not having a requirement of how many miles traveled. I.1. Question: Policy, Contingency Plan and Reporting Requirements: Page 16, " 6. Releasing agency shall be given one (1) working day notice prior to transportation agency taking custody of a prisoner unless a lesser period may be mutually agreed upon. HCSO will determine ifa status change of the prisoner has occurred. In the event that a status change has occumd, thereby causing the transport cancelled, the transporting agency will contact Criminal Marrarrt supervisor immediately and there will be no charge to the HCSO. " Would the County consider rewording this requirement that if a Status Change occurs resulting in a failed pickup at not fault of vendor, County may be billed for costs incurred? Answer: No, if the cancellation is of no fault of the County, the County shall not incur costs. 12. Question: Policy, Contingency Plan and Reporting Requirements: Page 16, 'T. For prisoners traveling interstate, HCSO will be notried the day transporting agents take custody of a prisoner. " Would .the County consider removing this requirement in its entirety? U.S. Corrections - Page 92 of 104 ��. 3� Pg . a s� Answer: Yes, HCSO does -not need to be ;notified the day of pickup, -but once transportation has been arranged and accepted, it becomes the responsibility of the vendor to ensure the pickup is on time. See Addendum No. 3. 13. Question: Personnel: Page 16, "1. Vendor shaft be responsible for drug and alcohol testing of each employee prior to sending to HCSO for fingerprint• and background check Vendor's employees who will be providing services for HCSO will all be required to complete a background check through HCSO Background and Screening. The background check will include but not be limited to fmgerprW screening. HCSO, Department of Public Safety, and Federal Bureau oflnvestigations (FBI) will conduct fingerprint checks. All background investigations will adhere to the rules and regulations of Reference Title 28, Code of Federal Regulations, part 20.33(a)(;q and 28 CER 20,33(a)(6). irendor shall reimburse HCSO for airy/all fees associated with required background checks, not to exceed one hundred dollars $100.00 per employee. Would the County consider removing this requirement and instead requiring Vendors to conduct their own commercially available background check? Answer: See Addendum No. 3. 14. Question: Personnel: Page 17, "S A female f ansporting agent shall be used when transporting a female prisoner." Would the County consider amending this requirement to reflect that if no female transport agent is available, the female prisoner is not to be transported by less than two transport agents of the opposite sea? Answer: See Addendum No. 3. 15. Question: Vehicles: Page 17, "5. ,intmedlately, arty/all vehicle accidents must be reported to HCSO Criminal Warrants Supervisor. HC4'O Criminal Warrants supervisor will be furnished with any/all official accident investigation reports generated by local/state law enforcement agency and a copy of any vendor internal investigation reports related to arty/all accidents. Would the County consider removing "Immediately" and rewording to in a'1fimely manner?" Answer: See Addendum No, 3. 16. Question: Pricing: Page 19, "Pricing must be all-hzekaiva Harris County will not allowfor any other rates or clearges Would the County allow for vendors to submit their own pricing structure and additional line items as the line items mentioned in this bid are not inclusive for all costs associated with the proposed services? Answer: No, any additional charges will fall under related items. 17. Question: Does the County require Vendors to have a "Satisfactory" Safety Rating with the Federal Department ofTransportation (DOT)? Answer: Yes. 18. Question: On page 21, Minimum Insurance. Requirements. Would the County .consider increasing the Automobile Liability insurance limit to match the Federat Department of Transportations, Federal Motor Carrier Safety Administrations mandated limit of $1.5MMfor vehicles designed to transport 15 passengers or less as opposed to the $1MM outlined? FMCSA standards may be found at the link below. Answer: Harris County will keep Insurance Requirements as is. 19. Question: Does the County require Vendors to utilize transport vehicles equipped with cameras? Answer: No. LLS. Corrections - Page 93 of 104 Pg. Qa 20. Question: Is the County aware of the State of Florida's, Department of Agriculture's Security Licensing Laws requiring all private companies performing prisoner transports in the State of Florida, including all transports/extraditions for the Hamilton County Sheriff's Office originating in the State of Florida, to have a `l3' Security License and does the County require the awarded Contractor to have this license, as does the State of Florida? Answer: No. 21. Question: Is the County aware of the Federal Motor Carrier Safety Administration's mandated Electronic Logging Device (ELD) program that went into e5ect on December I P, 2017 and does the County require compliance with this law, as does the Federal Government? i Answer: Yes, if the Federal Government requires this Electronic Logging Device (ELD) the Harris County Sheriffs Office cannot supersede compliance. 22, Question: Is the County aware of the Federal Motor Carrier Safety Administration's mandatory Hours -of - Service (HOS) regulations that limits maximum driving time for passengerzcarrying vehicles and does the County require compliance with this law, as does the Federal Government? Answer: Yes, the Harris County Sheriff's Office cannot supersede the Federal Government's statue. U.S. Corrections - Page 94 of 104 Vol.Pg. �s� Detlilight Dopslaui, C.P.M., CPPC Harris County purchasing ,Agent March 25, 2020 TO: All Vemlors RE: Job No. 20/0057 t;a'I'L:NDKI7 DUE DATE: Aprif 6, 2020, no later than 2:00 pan, Local'1 inlc in I'Iousion,'l'ens All vendoas are required to sign and attach a copy ol`this addendum with each bid I'or C-n—'ldilloll Services of Prisoners For the Harris Caunly Sherirl's Office. This :addendum must be received by the Purchasing Dep,miment nt) lnlcr 1111111 the above due dnlc, ADDENDUM NO.4 The due date has been extended ii•0n1 Monday, March 30, 2020 to Monday, April 6, 2020, no haler than 2:00 p.m. local time, I lousion, TX (allached). SilleOre, i DoVigllt Dopsim r Purchasing Agent Mdoils 'g-nat 'C I' pi' US Corrections LLC Company �}N,ame CAKhibil"' 1 W 1 Preston, S,iile 670, Housta.hj. dW,,otil- paN YJ &4Tt1-4400 Fax 713-755-6605 0 uVol. �J��2 pg. s Iic� DeWight Dopslauf, C.P.M., CPPO #,lams COCInty Purchasing Agent April 2, 2020 TO: All Vendors RE: Job No. 2010057 DUI. DATE: April 6, 2020, no Inter than 2:00 put, Local Time in I-louston, Texas All vendoes nre required to sign and attach a COPY of this addendum with each bid I'm Extladition Services of Prisoners for the Harris COungl Sheriff's Office. This aciclendum must be received by Ilse Purchasing Doparlment no later than IIIC above duc date. IV ADDENDUM NO. 5 1. Ite-vised Specif icatiuns sheet, page 13 of 23 (attached). I Revised 1'deing/Dolivery InlOrmat oll sheet, page IJ or23 (attached). 3. Questions & Answers (attached). Sincerely, DeWight Dopsl II' Purchasing Ag nt US Correctiorls LLCM Company K111 u a CAIUrjb�` 1001 Preston, Suile Uo, hlouq 7Car o'ti3RS PaEjt3�7�bP�ti��f-�t�00 Fax 7'13-755-66J5 0 i Vol.�--- REVISED PER ADDlFNDIM No VIII. Resnonsibilities Prior and During Transportation Vendors must provide the following services prior and during the transportation of prisoners arriving or departing from HCSO locations: 1. Positive physically identified of prisoners is required prior to transportation agents assuming custody and removing them from the holding agency. Transporting agents shall have photographs and fingerprints on hand for comparison when picking up a prisoner for HCSO. 2. Transporting agent of the same gender will provide a strip search of prisoners prior to transporting, 3. Property transported shall be inventoried and signed for by both the prisoner and the transporting agent. All transported property will be kept separated from prisoner during transportation. 4. At all times, during transportation prisoner's phone use is prohibited. No exceptions. 5, Prisoner's food to be, consumed and provided on the vehicle utilized for...a d"during-transportation. t 6. When transportation -housing facilities must be utilized, prisoners shadbe lodged in Secure and adequate jail facilities. Housing facility and local staff must be advised of prisondrs escape potential security threat i.e, possible gang affiliation, disruptive group member or high profile offender, Whey er possible transportation prisoners shall be separated from the general population at the housing facility, 7. Prisoner injuries shalk be reported to the transporting agency office and HCSO. 8. Transporting agents are legally responsible for prisoners under their care and control. 9. All -escapes -shall be reported immediately to local Iaw enforcement at'the scene, HCSO, and to the transportation agency office, IIlk. Special Conditions Surcharge Fee Special conditions surcharge fee will be utilized for special situations such as but not limited to time specific pick-ups and drop offs, short notice transports, release dates, court dates, and/or situation where inmate housing must occur because operational routes have been impacted.. Pap IS of23 U.S. Corrections - Page 98 of 104 [VOI.�S Pg. Qaq . r • 11 1111Il li PRICING Vendor must provide unit pricing for the items below. Quantities are estimated, Harris County may require more or less. In.case of discrepancy between unit and total pricing, unit pricing governs. Harris County may award by item, by group, by category, overall or as best serves the County. Pricing must be all-inclusive. Harris Countywlll not allow for any other rates or charges. Item Est, unit NO. Description Vom PA. Price Total Price Population 1 Male Prisoner miles 515,000 $ 2.00 $1,030,000.00 2. Female Prisoner miles 9$,200 $ 2.00 $196,400.00 3 Medical Condition (insulin dependent, MV, pregnancy) miles 15,000 $ Please see $totes below Additional Services 4 Limited Service Areas (provide listing of states that fall in miles 15,000 $ $ Us category), Please see notes below 5 Discount offered by vendor when multiple prisoners are tier 2-10 % picked up and dropped off at same location and time. 25 tier 11-20 %25 tier 21+ % 25 6 Minimum transport fee for trips under 300 miles trip 60 $ 400.00 $ 24,000.00 7 Special Conditions Surcharge Fee trip 100 $ 400.00 $40,000.00 GRAND TOTAL $1,290,400.00 RENEWAL OPTIONS Harris County may consider four (4) one-year renewal options, renewable one (1) year at a time, based upon the same terms, conditions and pricing as the original year, Renewal is subject to approval by the Harris County Commissioners Court. Once renewal options are exhausted, the contract must be rebid. Harris County reserves the right to rebid at any time as is in its best interest and is not automatically bound to renew. Notes: Pricing included below along with reasoning on Pricing Clarificatiod document, Page 103. 3. Medical Conditions: priced case -by -case or if an exact dollar amount is needed for purpose of bid, $5.00 per mile. 4. Limited Service Areas: priced case -by -case or if an exact dollar amount is needed for purpose of bid, listing of states and associated pricing is below. Limited Service States and Pricing: VT, NH, WA, OR, ME: $2.25 per mile 1D: $2.50 per mile MT. $2.75 per mile ND: $3.00 per mile WY: $3.25 per mile SD: $3.50 per mile Page 19of23 U.S. Corrections - Page 99 of 104 Vol. 1-5 �._ Pg'QQO 1, Question: Refusal and/or Inability to Pansport.- Page 15, V. The vendor shall have the right to refuse to transport any individual whose condition or behavior, in the opinion of the driver, would be detrimental or dangerous to the safety of the vehicle or its passengers. In the event the driver refuses to transport any such individual, HCSO must be notified immediately, prior to leaving the pick-up location, and there shall be no charge to HCSO. " Refusal and/or Inability to Transport: Page 15, "2. gupon arrival at the holding agency, the vendor learns that the prisoner has a contagious disease that was unknown to the vendor and HCSO, the vendor shall Immediately contact HCSO for further instructions. Ifthe prisoner is transported, transport shall be made in such a manner as to ensure the well-being of all other occupants. If the prisoner cannot be transported, HCSO will not be subject to apenalty charge. The vendor agrees not to place holds on 1100 prisoners held in other jurisdictions, Should the vendor or its agents place a hold on a prisoner, in violation of this provision, vendor agrees to reimburse HCSO for the full cost of transport In each such occurrence. " Refusal and/or Inability to D,ansport: Page 15, "3, In the event the prisoner is unavailable, due to the fault O 1ICSO, HCSO will be responsible for the costs incurred which are directly attributed to the trip to the facility, but no more than 25916 of the original trip cost. In the event the vendor fails to contact the holding facility twelve (12) hours prior to pick up, I1•C80 must be relieved of any and all costs associated with such pickup if upon arrival the prisoner is unavailable. In any case, HCSO will not be subject to a penalty charge. " Addressing the three requirements above, when a trip is cancelled after company agents are already in route (or arrived) to the pickup location, transport companies incur significant costs to pay their staff, gas, depreciation, house their inmates in transport, and it also impacts company drivers' DOT "driver service hours". This same applies when a company arrives at a facility and they cannot pick-up an offender due to undisclosed medical conditions, no medications being provided, or some other unsafe condition that is no fault of the vendor. It would be unreasonable to require prisoner transport companies to incur these costs of cancellation and/or no -pickup when they have spent significant time and resources, and capital into the transport. We request that HCSO allows for industry standards of a 50% cancellation fee (after a certain date), or a no -pickup fee in the vase that a company shows up and is not able to safety transport the offender, Answer: See Addendum No. 3., for revisions to page 15, section H, 1.. Before the vendor starts travelling to the location for the pickup, and after going through the quote process, and accepting the job at the quoted price, it is the responsibility of the vendor to contact the holding agency to ensure the prisoner will be ready for pickup and that all medical and/or medications are known up front prior to pick up. Before quoting a price, all information (medical, medications, eta) should be made known and is the vendor's sole obligation to ensure all current information on the prisoner is available. It is no fault of the Harris County Sherrif's Office (HCSO) if all information is not acquired by vendor or if the prisoner's behavior is detrimental or dangerous. HCSO will not be responsible for any cost leading up to the prisoner being picked up if the pickup is at no fault of HCSO. HCSO will only be responsible for a failed pickup if the failed pickup was directly the fault of FfCSO. If the prisoner becomes contagious by disease and is of no fault of the vendor or HCSO the vendor shall immediately contact HCSO for further Instructions. If the prisoner is transported, transport shall be made in such a manner as to ensure the well-being of, all other occupants, If the prisoner cannot be transported, HCSO will not be subject to a penalty charge. The vendor agrees not to place holds -on HCSO prisoners held in other jurisdictions. Should the vendor or its agents Place a hold on a prisoner, in violation of this provision, vendor agrees to reimburse HCSO for the fall cost of transport in each such occurrence. The 25% of the Original Trip Cost (quoted price) should remain the same, If the vendor is unable to or refuses to transport after a price is accepted it is the vendor's responsibility to ensure all U.S, Correctlons - Page 100 of 104 Vol. C�J�CO Pg. o� information is known or disclosed to the vendor. The HCSO is not responsible for any information not disclosed to the vendor prior to pickup. 2. Question: Refusal and/or Inability to Transport, Page 15, "A should vendor fail to pick up prisoners when booked in advance, HCSO will charge vendor afee ofS100.00per fnfraotion.' This is a very broad requirement that we are requesting removed or seek additional clarification on. Failed pickups can be.caused by numerous conditions outside of a Vendors control inch as vehicle breakdowns, weather conditions, or delays at facilities, We do not believe it is fair for the County to fine Vendors if a pickup is unsuccessful due to variables out of the Vendors control. Could the .County please provide additional clarification on this requirement or advise if removal is possible? Answer: The HCSO and all law enforcement agencies are mandated by state law and the fifty (50) State Compact Agreement that all extraditions are completed in the time frame specified for Out of County (OOC) and Out of State (OOS) charges. If transportation is arranged by vendor, but the vendor fails to arrive in the allotted time, the HCSO will be subject to,penalty by the State, It is only fair that if the HCSO is entrusting the vendor to arrive on or before the time frame expires, there be some fine or penalty adjudicated to the vendor to ensure the time firame is met. 3. Question: Refusal and/or Inability to Transport: Page 15, "S. Vendor shall deliverprisolzer s held in another jurisdiction to HCSO facilities within six (6) dcrysfrom the date ofpickup unless HCSO designates a shorter Period Failure to comply with this requirement without Ilia consent of a 01ininal Warrants supervisor of HC90 will reduce the cost of the trip by HCSO to 50% of the original price, We request that the 6-day delivery window be removed. Based on the pickup location of some offenders it is not possible to guarantee their delivery in 6-days or less if Vendors are to abide by mandatory DOT/FMCSA requirements for Maximum Driving time for Passenger Carrying vehicles. This is a federal law which the bid terms require compliance of, Additionally, the specifications require frequent restroom stops and overnight housing averaging 8-hours ofrest in every 24-hour period which adds additional time, We understand that the County would like offenders delivered as quickly as possible once picked up but forcing a six -day window could place offenders, vendors staff, and the general public at risk if vendors are not providing adequate rest for transport personnel. It is in vendor's best interest to have offenders in custody for the shortest amount of time possible to mitigate liability but violation of federal law or endangerment of all involved may/will occur by rushing the transport process, Additionally, the offenders' comfort and safety are something we have made great strides to improve. We attempt to provide them with an extended mid -transport break averaging 24-48 hours when traveling cross country. This allows for the offender to,rest, exercise, and receive care before continuing their transport. When combining the mid -transport break of 48 hours or more with the 8-hour average break per day, honoring the 6-day request would require us lower our standard of care for offenders, The mid -transport break comes at no additional charge to our clients and is an attempt -to provide our passengers a better experience than any other company in the industry. This helps protect the offender, you and our company. Answer: No, all factors that would prevent the vendor from delivering to HCSO within six (6) days should be considered prior to accepting the transport. All transports have a deadline date in which the prisoner must be picked up by, but does not have a drop off date. It should be the responsibility of the vendor to ensure the prisoner can be dropped off within the six (6) day allotment. 4. Question: Pricing: We have additional concerns related to the pricing portion of this bid which fails to include minimum transport charges nor surcharges for special request transports, Minimum Charge and Surcharges for special transport requests are industry standard for all transportation companies, The "Minimum Transport Feel protects prisoner transport companies from getting a transport request for 10 miles at $x.xx/mi le, potentially resulting in a $10-15 bill to move an offender. rt is very costly to transport U.S. Correottons - Page 101 of 104 Vol. S Jam_ Pg.4c oa inmates and no company would be able to remain in business at those rates. We request that there is language added to the contract to state that all moves will. be over 300 miles, or alternatively allow for minimum price for a transport on your pricing schedule. Surcharges are industry standard and allow prisoner transport companies to charge for additional work and money incurred when a special condition applies. These are situations like release dates, court dates, short - notice or any transport that requires companies to pick up or drop off on specific dates and times or situation where inmate housing must occur because our operational routes have been impacted by these parameters. County jails typically charge between $45-150/inmate par night to house overnight. In almost all circumstances, time specific pick-ups and drop offs and/or short notice transport requests incur significant housing costs for not just your offenders, but any other offenders on the same vehicle.. We request that HCSO considers adding Special Conditions Surcharge and allow for this fee to apply to these transports. If surcharges and minimums cannot be added to the bid, companies will bid. a higher rate per mile in order to offset the losses they will take on special requests and short moves. This will result in the County paying a much higher rate per mile than needed on regular (the majority) of their moves. PIease consider this amendment to the pricing page as it is a win/win for both vendor and agency. Answer: See Addendum No, 5. U.S. Corrections- Page 102 of 104 Vol. 3S(e ¢�g _ INTENT TO RESPQM- DATE: 3/9/2020 TO: Ickaminski@l)ur.hctx.net FROM: Dave Warden III, 6157352-9798 ext. 156 Name and Phone Number US Corrections LLC Company Name PO Box 171078 Street Address Nashville, TN 37217 City, State, Zip RE: Vendor's intent to respond to Job 4 20/xxxx Extradition Sef-vices of Prisoners for the Ha» -is County Sheriff's Office In order that Harris County may assess potential vendor's interest in this job, please check one of the statements below and email to ckaminskiapur.hctx.net, prior to the deadline of this .BID. Tharrk you. Our company intends to respond to this job Yes Our company declines to respond to this job Optional: Reason for declining Declining to respond will not eliminate the vendor from future consideration to jobs with Harris County. 00 U.S. Corrections - Page 47 of 104 Vol. Jam- PgQ�pl This bid/prcposal package includes the components checked below. If the item is not checked, it is not applicable to this bid/proposal. Offerors are asked to review the documentation to be sure that all applicable parts are included. If any portion of the documentation is missing, notify the Purchasing Department immediately. Offeror should be thoroughly familiar with all of the following items applicable to the bid/proposal before submitting an offer. X I. X 2. X 3. X 4. X S. X 6. 0 Revved 1/16 Cover Sheet - Complete this page, sign IN INK and return it. Table of Contents - This page lists the applicable components of this bid/proposal documentation General Requirements - It is offeror's responsibility to be thoroughly familiar with the General Requirements. Specifications - This section contains a detailed description of the goods/services sought by the County. Pricing/Delivery Information - This form is used to solicit exact pricing of goods/services, delivery, and other costs. Attachments X a. Tax Form/Debt/Residence Certification- Complete this form and return it with your offer. b. Bid Guaranty & Performance Bond Information & Requirements - This form applies only to certain bids/proposals. All public work contracts over $25,000 require a Payment Bond and over $100,000 must also have a Performance Bond, in a form approved by the County. Please read carefully and fill out completely. c. Bid Check Return Authorization Form - This 'fonn applies only to certain bids/proposals. Read this form carefully and fill it out completely. d. Vehicle Delivery Instructions - Included only when purchasing vehicles. X e. Minimum Insurance Requirements- Included in specific requirements when applicable (does not supersede "Hold Harmless" section of General Requirements). f. Worker's Compensation Insurance Coverage Rule 110.110 - This requirement is applicable for a building or construction contract. g. Financial Statement- When this information is required, you must use this form or submit acceptable financial documents. X h. ' Reference Sheet - When references are required, reference letters or the use of this form is acceptable. i. HIPAA Requirements X j. Questionnaire Y� U.S. Corrections - Page 48 of 104 - Page 3 of 23 pg.^^w �.' l i p 1 IC 1♦ t i 1 READ THIS ENTIRE DOCUIVIENT CAREFULLY. FOLLOW A.LI., INSTRUCTIONS. YOU ARE RESPONSIBLE FOR FULFILLING ALL REQUIREiV ENTS AND SPECIFICATIONS. BE SURE YOU UNDERSTAND THEM. General Requirements apply to all advertised bids; however, these may be superseded, whole or in part, by OTHER DATA CONTAINED HEREIN. Review the Table of Contents. Be sure your bid package is complete. ACCESS TO RECORDS In special circumstances, vendor may be required to allow duty authorized representatives of.Harris County, the Harris County Hospital District or the state and federal government access to contracts, books, documents, and records necessary to verify the nature and extent of the cost of services provided by vendor. Vendor must keep records within Harris County or note in bid that records wil I be available within the boundaries of Harris County to those representatives within twenty-four (24) hours of request by the County. ACH VENDOR PAYATENT (Automated Clearinghouse) Harris County offers ACH vendor payment services for all vendors providing products or services. Instructions and authorization agreement forms are provided at ti<vnv.hctx.net/auditor/. .ADDENDA When specifications are revised, the Flarris County Purchasing Department will issue an addendum addressing the nature of the change. Offerors mast sign and include it in the returned bid package. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Harris County Commissioners Court or other applicable governing body. AWARD Harris County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. In the event the lowest dollar offeror meeting specifications is not awarded a contract, the offeror niay appear before the Commissioners Court, Hospital District Board of Trustees, the Juvenile Board or other applicable governing body and present evidence concerning his responsibility after officially notifying the Office of the Purchasing Agent of his intent to appear. BID FORM COMPLETION Fill out and return to the Harris County Purchasing Department ONE (.1) coin,plete bid form in an appropriately sized envelope or box. PACKAGE MUST SHOW THE JOB NUMBER, DESCRIPTION AND BE MA.RI►'.ED "SEALED BED." An authorized representative of the offeror should sign the Bid Cover Sheet. The contract will be binding only when signed by Harris County, funds are certified by the County Auditor and or the Hospital District, as applicable, and a Purchase Order issued. BID RETURNS Offerors mustretum all completed bids to the Harris County Purchasing Department reception desk at 1001 Preston, Suite 6'70, Houston, Texas before 2:00 P.M. LOCAL TIME IN HOUSTON, TEXAS on the date specified, Late lids will notbe accepted. BONDS If this bid requires submission of bid guarantee and performance and payment bonds, there will be a separate page explaining those requirements. Bids submitted without the required bid bond or cashier's checks are not acceptable. CERTIFICATE OF INTERESTED PARTIES (FORM 1295) i Texas law requires all parties who enter into any contract widh the County which must be approved by Commissioners Court to disclose all interested parties. Form 1295 must be completed in its entirety at the following websito: Jittps:/,'w�vw.etliies.state.tx.us/whatsne%v/elf info forin1295 htm prior to submitting your response. Failure to do so may result in disqualification of your response. CERTIFICATION REGARDINGDEBARIVIENT, SUSPENSION INELIGIBILITY, AND VOLUNTARY EXCLUSION The Contractor certifies by execution of this Contract that it is not ineligible for participation in federal or state assistance programs under Executive Order 12549, "Debarment and Suspension." Additionally, contractor warrants and represents by execution of this Contract that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any Federal programs, including but not limited to the following: Department of Health and Human Services (DHHS), Office of Inspector General (OIG) - List of Excluded Individuals & Entities (LEIE); U.S. General Work Administration (GSA) —Excluded Parties List System (EPLS); All States (50) Health & T-tuman Work Commission Medicaid OIG Sanction List, Government U.S. Corrections - Page 49 of 104 Page 4 of'33 FV0, . '� ��'-.----= - "terrorist Watch List (OFAC I Patriot Act); Department of Commerce, Bureau of Industry and Security, Denied Persons List; and Department of Homeland Security, Immigration and Customs Enforcement (ICE) Most Wanted. The Contractor titrther agrees to include this certification in all contracts between itself and any subcontractors in connection with the services.perforned under this Contract. Contractor also certifies that contractor will notify Harris County in writing immediately if contractor is not in compliance with Executive Order 12549 during the term of this contract. Contractor agrees to refund Harris County for any payments made to the contractor while ineligible. COLOR SELECTION Detennination of colors of materials is a right reserved by the using department unless otherwise specified in the bid. Unspecified colors shall be quoted as standard colors, NOT colors whiclh require up charges or special handling. Unspecified fabrics or vinyls should be construed as medium grade. If offeror fails to get color/material approvals. prior to delivery of merchandise, the using department may refuse to accept the items and demand correct shipment without penalty, subject to other legal remedies. COMPLTANCE M'JTH FEDERAL, STATE, AND LOCAL LAWS The vendor shall follow all federal, state, and local laws, rules, codes, ordinances, and regulations applicable to tine vendor's Services. Pursuant to Chapter 2252, Texas Government Code, the vendor represents and certifies dint, at the time of execution of this Contract/Agreement neither the vendor, .nor any wholly owned subsidiary, .majority -owned subsidiary, parent company or affiliate of the same (i) engages in business with Iran, Sudan, or any foreign terrorist organization as described in Chapter 2270 of the Texas Government Code, or Subchapter F of Chapter 2252 of tlhe Texas Government Code, or (ii) is a company listed by the Texas Comptroller of Public Accounts under Sections 2270.0201 or 2252,153 of the Texas Government Code. The tern "foreign terrorist organization" in this paragraph has the .meaning assigned to such term in Section 2252.151 of the Texas Government Code. The vendor warrants and represents that it will pay all its workers all monies earned by its workers including but not limited to regular wages, any overtime compensation, or any additional payments pursuant to the Fair Labor Standards Act, 29 U.S.C. Section 207 9a(1), as amended, the Texas Pay Day Act, the Equal Pay Act, Title vrI of the Civil Rights Act of 1964,42 U.S.C: Section 2000e, el al., as amended, or any provisions of the Texas Labor Code Ann., as amended. Harris County operates its business ethically and in compliance with the law. We ask that any contractor's or vendor's employee doing business with Harris County who believes lie or she has witnessed any suspected ethical violation or fraud immediately report the allegations to: Harris County Purchasing Agent, 1001 Preston, Suite 670, Houston, Texas 77002, 713-274-4400, DelVlizht.donslaiLot ..pur.hctx. rhet Harris County will conduct a prompt and thorough investigation. At the conclusion of the investigation, Harris County will refer any suspected criminal activity to the District Attorney or an appropriate law -enforcement agency. Contractors or vendors who report suspected ethical violations or fraud can do so without fear of retaliation. Retaliating against any contractor or vendor for reporting suspected ethical violations or fraud is strictly prohibited. - Contractor/Vendor warrants and represents, in accordance widh Tex. Gov't Code Ann. § 2270.002, that unless Contractor/Vendor meets an exemption under subsection (a), then, as required by subsection (b), Contractor's/Vendor's signature on the Contract/Agreement constitutes written verification that it does not boycott Israel and will not Boycott Israel during the terns of the contract. CO\'TRACT OBLIGATION Harris County Commissioners Court must award the contract and the County Judge or other person authorized by the Harris County Conunissioners Court must sigth the contract before it becomes binding on Harris County or the offerors. Department heads are NOT authorized to sign agreements for Harris County. Binding agreements shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Harris County and the offeror. Any price escalations are limited to those stated by the offeror in the original bid. CONTRACT TRANSITION In die event services end by either contract expiration or termination, it shall be required that the vendor continue services if requested by Harris County Purchasing, until new services can be completely operational. The vendor acknowledges its responsibility to cooperate fully with the replacement vendor and Harris County to ensure a smooth and timely transition to the U.S. Corrections - Page 50 of 104 Page 5 of 23 v01. as& p . a�7 replacement vendor. Such transitional period shall not extend more than ninety (90) days beyond the expiration/termination date of the contract, or any extension thereof. The vendor shall be reimbursed for services during the transitional period at the rate in effect when the transitional period clause is invoked by Harris County. During any transition period, all other terms and conditions of the contract shall remain in full force and effect as originally written and subsequently amended. DIGITAL FORMAT If offeror obtained the bid specifications in digital format in order to prepare a response, the bid !rats! be subnddied in hard espy according to the instructions contained in this bid package. If, in its bid response, offeror makes any changes whatsoever to the County's published bid specifications, the County's bid specifications as published shall control. Furthermore, if an alteration of any kind to the County's published bid specifications is only discovered after the contract is executed and is or is not being performed, die contract is subject to immediate cancellation. DISQUALIFICATION OF OFFEROR Upon signing this bid document, an offeror offering to sell supplies, materials, services, or equipment to Barris County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if the County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are opened, one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a vendor from submitting multiple bids for different products or services. E-MAIL ADDRESSES CONSENT Vendor affirmatively consents to the disclosure of its e-mail addresses that are provided to Harris County, the Harris County Flood Control District, the Harris County Hospital District including its, HM0, the Harris County Appraisal District, or any agency of Harris County. This consent is intended to comply with the requirements of the Texas Public Information Aot, Tex. Gov't Code Ann. §552.137, as amended, and shall survive termination of this agreement. This consent shall apply to e-mail addresses provided by Vendor, its employees, officers, and agents acting on Vendor's behalf and shall apply to any e-mail address provided in any form for any reason whether related to this bid/proposal or otherwise. EVALUATION Evaluation shall be used as a determinant as to which bid items or services are the most efficient and/or most economical for the County. It shall be based on all factors which have a bearing on price and performance of the items in the user environment All bids are subject to tabulation by the Harris County Purchasing Department and recommendation to the appropriate governing body. Compliance with all bid requirements, delivery and needs of the using department are considerations in evaluating bids. Pricing is NOT the only criteria for making; a recommendation. The Harris County Purchasing Department reserves the right to contact any offeror, at any time, to clarify, verify or request information with regard to any bid. FISCAL FUNDING A multi -year lease or lease/purchase arrangement (if requested by the Special Requirements/Instructions), or any contract continuing as a result of an extension option, must include a fiscal funding out provision in the lease or contract • If, for any reason, funds are not appropriated by the applicable governing body to continue the lease or contract in their sole discretion, said lease or contract shall become null and void on the last day of the current appropriation of funds. After expiration of the lease, leased equipment shall be removed by the offeror from the using department without penalty of any kind or form to Harris County. All charges and physical activity related to delivery, installation, removal and redelivery shall be the responsibility of the offeror. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern, In the event of any conflict of interpretation of any part of this overall document, Harris County's interpretation shall govern. GOVERNING LAW Ibis bid solicitation is governed by the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seg., as amended Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Harris County may request and rely an advice, decisions and opinions of the Attorney General of Texas and the County Attorney concerning any portion of these requirements. Forum for contractual issues shall be in Texas and venue shall be exclusively in Houston, Harris County, Texas, in a federal or state court of competent jurisdiction. The County does not agree to binding arbitration and does not waive its right to a jury trial. U.S. Correetlons - Page 51 of 104 Page 6 or23 .V g. _� Pg. Q & GRANT FUNDING Any contract entered into by the County that is to be paid from grant funds shall be limited to payment from the grant funding and the vendor/provider understands that the County has not set aside any County funds for the payment of obligations under a grant contract. If grant funding should become unavailable at any time for the continuation of services paid for by the grant, and further funding cannot be obtained for the contract, then the sole recotase of the Provider shall be to tenninate any further services tinder ilia contract and the contract shaA be null and void. HIPAA COMPLIANCE Offeror agrees to comply with the requirements of the Health Insurance Portability and Accountability Act of 1996, Pub. L. No. 104-191 (coded at 45 C.F.R. Parts 160 and 164), as amended ('HIPAA"); privacy and security regulations promulgated by the United States Department of Health and Human Services ("DIMS"); Title 73I, Subtitle D of the American Recovery and Reinvestment Act of 2009, Pub. L. No. 111-5, as amended ("HITECH Act"); provisions regarding Confidentiality of Alcohol and Drug Abuse Patient Records (codified at 42 C.F.R. Part 2), as amended; and TEX. HEALTH & SAFETY CODE ANN. §§ 81.046, as amended, 181,001 et seq., as amended, 241.151 et seq., as amended, and 611.001 et seq., as amended collectively referred to as "HIPAA" , to the extent that the Offeror uses, discloses or has access to protected health information as defined by FJPAA. Offeror may be required to enter a Business Associate Agreement pursuant to H1PAA. HOLD HARMLESS AGREEMENT CONTRACTOR, THE SUCCESSFUL OFFEROR S%ILU_ INDEMNIFY DEFEND AND HOLD HARRIS COUNTY UARMLESS FROM ALL CLAIMS FOR PERSONAL INJURY DEATH AND/OR PROP TY DAMAGE RESULTING DIRECTLY OR INDIRECTLY FROM CONTRACTOR'S PERFORMANCE. CONTRACTOR SHALL PROCURE AND MAINTAIN, WITH RESPECT TO THE ,S"_QIIJECT MAT-rER OF THIS BIDAPpROPRIiM INSURANCE COVERAGE INCLUDING, AS A MEMM, PUBLIC LTABTLTTY AND PROP1"ATY DAMAGE WITH ADEOVATE LIMITS TO COTTER CONTRACTOR'S LIABILITY AS MAY AIZTSE DIRECTLY OR INDIRECTLY FROM: WORK PERFORMED 'CINDER TERMS OF TATS DID. CERTIFICATION OF SUCH COVERAGE MUST BE PROVIDED TO THE COUNTY UPONREOUEST INSPECTIONS & TESTING Harris County reserves the right to inspect any item(s) or service location for compliance with specifications and requirements and needs of the using departmenk If an offeror cannot furnish a sample of a bid item, where applicable, for review, or fails to satisfactorily show an ability to perform, the County can reject the bid as inadequate. INVOICES AND PAYMENTS Offerors shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, will be returned to the offeror for correction. Under term contracts, when multiple deliveries and/or services are required, the offeror may invoice following each delivery and the County will pay on invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only, Prior to any and all payments made for goods and/or services provided under this contract, the offeror should provide his Taxpayer Identification Number or social security number as applicable. This information must bean file with die Harris County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. MAINTENANCE Maintenance required for equipment bid should be available in Harris County by a manufacturer -authorized maintenance facility. Costs for this service shall be shown on the Pricing/Dplivery Information form. If Harris County opts to include maintenance, it shall be so stated in the purchase order and said cost will be included. Service will commence only upon expiration of applicable warranties and should be priced accordingly. NAME BRANDS Specifications may reference name brands and model numbers. It is not the intent of Harris County to restrict these bids in such cases, but to establish a desired quality level of merchandise or to meet a pre -established standard due to like existing items. Offerors may offer items of equal stature and the burden of proof of such stature rests with offerors. Harris County shall act as sole judge ur determining equality and acceptability of products offered. NEW MMI ENIIIM COMPLIANCE All products and/or services furnished as part of this contract must be compliant for the present year and forward. This applies to all computers including hardware and software as well as all other commodities with date sensitive embedded chips. POT NT 4L CONFLICTS OF INTEREST An outside consultant or contractor is prohibited from submitting a bid for services on a Harris County project of which the consultant or contractor was a designer or other previous contributor, or was an affiliate, subsidiary, joint venturer or was in any U.S. Corrections - Page 52 of 104 Pose 7 of 23 Vol. � pg.Q other manner associated by ownership to any party that was a designer or other previous contributor. If such a consultant or contractor submits a prohibited bid, that bid shall be disqualified on the basis of conflict of interest, no matter when the conflict is discovered by Harris County. Potential bidders are advised that they may have disclosure requirements pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts valued in excess of $250 given to any County Official or the County Official's family member, or employment of any County Official or the County Official's family member during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Harris County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Contractor shall not use funds to directly or indirectly pay any person for influencing or attempting to influence any public employee or official in connection with the awarding of any contract or the extension, continuation, renewal, amendment or modification of any contract. Additionally, pursuant to 31 U.S.C.A. § 1352 (2003), if at any time during the contract term funding to contractor exceeds $100,000,00, contractor shall file with the County the Federal Standard Form LLL titled "Disclosure Form to Report Lobbying." PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices sliall be all inclusive. No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. MCHASE ORDER AND DELIVERY The successful offefor shall not deliver products or provide services without a Harris County Purchase Order, signed by an authorized agent of the Harris County Purchasing Department. The fastest, most reasonable delivery time shall be indicated by the offeror in the proper place on the Pricing/Delivery Information form. Any special information concerning delivery should also be included, on a separate sheet, if necessary. All items shall be shipped F.O-B. INSIDE DELIVERY unless otherwise stated in the specifications. This shall be understood to include bringing merchandise to the appropriate room or place designated by the using department. Every tender or delivery of goods must fully comply with all provisions of these requirements and the specifications including time, delivery and quality. Nonconformance shall constitute a breach which must be rectified prior to expiration of the time for performance. Failure to rectify within the performance period will be considered cause to reject future deliveries and cancellation of the contract by Harris County without prejudice to other remedies provided by law. Where delivery times are critical, Har ris County reserves the right to award accordingly. RECYCLED MATERIALS Harris County encourages the use of products made of recycled materials and shall give preference in purchasing to products made of recycled materials if the products meet applicable specifications as to quantity and quality. Harris County will be the sole judge in determining product preference application. SAFETY DATA SE EETS Under the "Hazardous Commwiication Act", commonly known as the "Texas Right To Know Act", an offeror must provide to the County with each delivery, material safety data sheets which are applicable to hazardous substances defined in the Act Failure of the offeror to furnish this documentation will be cause to reject any bid applying thereto. SCANNED OR RE -TYPED RESPONSE If in its response, offeror either electronically scans, re -types, or in some way reproduces the County's published proposal package, then in the event of any conflict between the terms and provisions of the County's published proposal package, or any portion thereof, and the terms and provisions of the response made by offeror, the County's proposal package as published shall control. Furthermore, if an alteration of any kind to the County's published proposal package is only discovered after the contract is executed and is or is not being performed, the contract is subject to immediate cancellation. SEVERAI3iLITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be hold invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerting any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship U.S. Corrections - Page 53 of 104wW page 8 of 23 Vol. ,�Zs( pg. �;k7o of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. SUPPLEMENTAL MATERIALS Offerors are responsible for including all pertinent product data in the returned bid package. Literature, brochures, data sheets, specification information, completed forms requested as part of the bid package and any other facts which may affect the evaluation and subsequent contract award should be included. Materials such as legal documents and contractual agreements, which the offeror wishes to include as a condition of the bid, must also be in the returned bid package. Failure to include all necessary and proper supplemental materials may be cause to reject the entire bid. TAXES Harris County is exempt from all federal excise, state and local taxes unless otherwise stated in this document. Harris County claims exemption from all sales and/or use taxes under Texas Tax Code §151,309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to the Harris County Purchasing Agent. TERM CONTRACTS If the contract is intended to cover a specific time period, the tern will be given in the specifications under SCOPE. TERMINATION Harris County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Harris County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Harris County's satisfaction and/or to meet all other obligations and requirements. Harris County may terminate the contract without causeupon thirty (30) days written notice. TRIMUNATION FOR HEALTH AND SAFETY VIOLATIONS Harris County has the option to terminate this contract immediately without prior notice if offeror fails to perform any of its obligations in this contract if the failure (a) created a potential threat to health or safety or (b) violated a law, ordinance, or regulation designed to protect health or safety. TITLE TRANSFER Title and Risk of Loss of goods shall not pass to Harris County until Harris County actually receives and takes possession of the goods at the point or points of delivery. Receiving times may vary with the using department Generally, deliveries may be made between 8:30 a.m. and 4:00 p.m., Monday through Friday. Offerors are advised to consult the using department for instructions. The place of delivery shall be shown under the "Special Requirements/Instructions" section of this bid package and/or on the Purchase Order as a "Deliver To:" address. WAIVER OF SUBROGATION Offeror and offeror's insurance carrier waive any and all rights whatsoever with regard to subrogation against Harris County as an indirect panty to any suit arising out of personal or property damages resulting from offeroes performance under this agreement. WARRANTIES Offerors shall furnish all data pertinent to warranties or guarantees which may apply to items in the bid. Offerors may not limit or exclude any implied warranties. Offeror warrants that product sold to the County shall conform to the standards established by the U.S. Department of Labor under the Occupational Safety and Health Act of 1970. In the event product does not conform to OSHA Standards, where applicable, Harris County may return the product for correction or replacement at the offeror's expense. If offeror fails to make the appropriate correction within a reasonable time, Harris County may correct at the offeror's expense. U.S. Corrections - Page 64 of 104 Page 9 of 23 Vol. pg. a� w! VEMORS OWING TAXES OR OTHER DEBTS Pursuant to TX Local Government Code 262.0276, Harris County Commissioners Court has adopted a policy which requires that vendors' taxes and other Harris County debts be current as of the date bids/proposals are due. Bidders with delinquent county taxes or other county debts on the due date will not be eligible for award. Whether or not a vendor's taxes are delinquent will be determined by an independent review of the Tax Office records. Prior to submitting an offer, vendors are encouraged to visit the Tax Office website at www.hciax.net, set up a portfolio of their accounts and make their own initial determination of the status of their tax accounts. Vendors who believe a delinquency is reflected in error must contact the Tax Office to correct any errors or discrepancies prior to submitting their offer in order to ensure that their offer will be considered. Furthermore, if; during the performance of this contract, a vendor's taxes become delinquent or a vendor becomes otherwise indebted to Harris County, Harris County reserves the right to provide notice to the Auditor or Treasurer pursuant to Texas Local Government Code § 154.045. This policy is effective for all bids/proposals due on or after November 1, 2009. Revised 10118 U.B. Correctfons - Page 55 of 104 Page 10 of 23 P9. Iq Fol. Extradition Services of Prisoners for the Harris County Sheriff's Office SCOPE IIarris County is sot iciting bids for a term contract for the extradition services ofprisoners for the Barris County Sheriffs Office (HCSO) for one (1) year beginning approximately May 1, 2020. It is the responsibility of each vendor to examine the entire bid package, seek clarification in writuig and review their bid for accuracy before submitting. Questions relating to this bid must be submitted in writing and directed to Chris Kaminski, Office of the Purchasing Agent, via email to caminski ter, our.hctx.net_ The deadline for submission of questions to this bid is March 10, 2020 no later than 12:00 u.m. CST. All questions submitted in writing prior to the deadline will be compiled and answered in writing. A copy of all questions and answers will be forwarded via fax and/or email to all firms. The County will not be bound by any information conveyed verbally. RENEWAL OPTIONS Harris County may consider four (4) one-year renewal options, renewable one (1) year at a time, based upon the same terms, conditions and pricing as the odginaI year. Renewal is subject to approval by Harris County Commissioners Court. Once renewal options are exhausted, -the contract must be rebid. Farris County reserves the right to rebid at any time as is in its best interest and is not automatically bound to renew. CERTIFICATE OF INTERESTED PARTIES (FORNt 1295) Texas Invrequires all parties who enter into any contract with the County which must be approved by Commissioners Court to disclose all interested parties. Form 1Z95 must be completed in its entirety at the following website: Mfps://-,vxvw.edlies.state.tx.t s/whatsnew/elf info form 1295 him prior to submitting your response. Failure to do so -may result in disqualification ofyourresponse. SUBMITTALS Failure to return the required items may result in a "non -responsive" bid. Vendor should submit with their bid the following items: a. Complete and return, as required, die Barris County Bid Cover Sheet, page I of 23 of this bid, b. Tax Form/ Debt/ Residence Certification as required in attachment a., Tax Form/ .Debt/ Residence Certification Form, c. Proof of insurance as required in attachment e., Minimunn Insurance Requirements, d. List of references as required in attachment h., .References, e. Complete and return, as required, attachment j., Questionnaire, which will be used in part to determine that the vendor has the qualifications to fulfill the requirements of die specifications, f. Complete and return the Pricing/Delivei), Information sheet, page 19 of 23 of this bid, Complete and return a copy of the Certificate of Interested Parties (Form 1295) as specified, h. Include with bid package submitted one (1) original, clearly marked "ORIGINAL", two (2) copies clearly marked "COPY", and one (1) CD-ROMs or flash drive with the complete bid response in NlicrosoftWord and Excel format, as applicable. The CD-ROM will contain a COMPLETE copy of the completed bid and attachment j., Questionnaire, i. Provide documentation of vendor's policy and contingency plan and reporting requirements, j. Provide detail of vendor's ground transportation system that includes, but not limited to, vehicles, equipment, and personnel for the safe transportation and handling of prisoners. NO CONFIDENTIALITY OF BIDS Once opened, bids are public record. There are no exceptions. tit'hen submitting a bid, vendor must be sure to redact confidential information if the information is needed to address requirements of the bid. If there are any questions concerning confidentiality of information to be submitted, contact Chris Kaminski immediately at Ckamiinski a Pur.hctx.net. i1.S.Correci(onsPage 56 of 104 - Page i 1 or23 Vol. Pg. ALTERATION OF DOCUMENT No alterations allowed to this document. Any alterations made may/will result in rejection of bid. The terms and conditions contained within this document supersede all conflicting terms and conditions within any cooperative contracts associated with this purchase. USAGE REPORTS Harris County reserves the right to request, and receive at no additional cost, up to two (2) times during the contract period, a usage report detailing the products and/ or services furnished to date under a contract resulting from this bid The reports must be furnished no later than five (5) working days after written request and itemize all purchases to date by Harris County department, description of each item or service purchased including manufacturer, quantity of each item purchased, per unit and extended price of each item purchased, and total amount and price of all items or servic es purchased. AWARD Award may be made to one (1) or multiple vendors whose bid (s) are determined to be the lowest and best offer meeting Hams County's needs. In addition, the County may award to more than one (1) vendor as "Primary" and "Secondary". The "Secondary" vendor will be utilized as necessary due to time constraints, availability, etc. Award does not guarantee any particular profit, revenue or volume of work to the vendor. Pricing is an important element of this bid; however, evaluation of the bids will not be limited to price alone. The ability to meet the minimum requirements stated within this bid will also be part of the evaluation for contract award. The following criteria will be utilized in evaluating the bids: 1. Number of available qualified, licensed transportation agents and sufficient vehicles to provide services. 2. Past performance history. 3. Pricing. 4. Experience based on references submitted with the bid (Harris County prefers six (6) years of experience but will accept a minimum of three (3) years of experience providing extradition services of prisoners to large facilities or governmental agencies. S. Submission of bid in compliance with instructions and requirements, and meeting all specifications. This bid or the Commissioners Court approved award to the vendor(s) for the requirements stated in this solicitation does not obligate Harris County to the eventual purchase of any product/services described, implied or which may be proposed. The rates quoted on the Pricing/Delivery Information sheet must be all-inclusive. ""All-inclusive" shall be construed as costs incorporating all charges for labor, material, equipment, transportation, delivery, food, lodging and any other cost incurred. No separate line item -rates -or charges will be accented. PROOF OF BUSINESS Vendor must have been in business under its current name and in its current form (e.g., proprietorship, Chapter S Corporation) for no less than three (3) full years. Written evidence is required. Please refer to attachment j., Questionnaire. CONFLICTS OF INTEREST Vendor must disclose any financial interest held by a Harris County employee in vendor's business, Vendor must also disclose an interest between vendor, vendor's employees and any Harris County employees arising from relationships within the first degree of consanguinity or affinity. A financial interest arises if the Hands County employee: • Owns ten (10%) percent or more of the voting stock or shares of vendor's business • Owns either ten (10%) percent or more or $15,000 or more of the fair market value of vendor's business • Receives funds from vendor's business that exceed ten (10%) percent of Harris County employee's gross income from the previous year Vendor must fully disclose the existence of any relationships as defined above in its response to this bid. Additionally, vendor must notify Harris County, if the information provided in its response changes at any time. CHANGE IN CONTRACT If the contract requires any changes, a Change in Contract (CIC) shall be generated by the Office of the Harris County Purchasing Agent and will be sent to the awarded vendor(s) for execution. Any changes shall be in writing and must be agreed to by both Harris County and awarded vendor(s). Harris County reserves the right to add departments / locations on U.S. Corrections • page 57 of 104 Paeo 12 of 33 !lot. pg. -Q74 all as -needed basis at the same cost as the awarded contract. In. the event such an arrangement is unsatisfactory, Harris County may opt to choose all alternate means of meeting its needs up to and including a rebid of the entire contract. SPECIFICATIONS and REQUIREMENTS stated herein. shall also apply to any CIC. AFFORDABLE CARE ACT Vendor shall be responsible for complying with all requirements of the Affordable Care Act. Vendor shall at a minimum offer personnel Minimum Essential Coverage (MEC) that provides 100% of the government's Preventative and Wellness Benefits. Vendor is not required to pay for the insurance but they must have a Group Plan and offer it to all. personnel. Records must be maintained for audit purposes. INVOICING The vendor shall provide Harris County with Mlle appropriate WEEKLY. BI-WEEKLY or MONTHLY. invoices for extradition services. If emailed VENDORINVOICES n.HCTX.NET If mailed Harris County Auditor's Office c/o Accounts Payable 1001 Preston, 80' Floor Houston, Texas 77002 PURCHASE ORDERS Services must not be provided and invoices will not be paid without a purchase order, signed by the .Harris County Purchasing Agent. Purchase orders will be written in annual increments when applicable. Once a purchase order is issued, the using, department will contact vendor directly to place orders. Vendor must obtain the names of appropriate personnel and orders only from those persons having authority to.place an order. BACKGROUND .HCSO, founded in 1837, is the largest sheriffs office in Texas and the third lamest in the United States. HCSO employs appro%imately 4,100 employees who are committed to the safety of the 4,000, OOO.resi (tents who call Harris County home. HCSO is accredited by the Commission on Accreditation for Law .Enforcement Agencies Cf( 1.LEA). HCSO became accredited in 2002 and is the largest law enforcement agency in Texas to receive this professional designation. HCSO is also the largest agency in the nation to be accredited. In addition to numerous law enforcement -related patrol and investigative .facilities, HCSO operates four(4) small outlying jails (temporary lock -ups), a Central Processing Centel- (CPC), and four (4).housing jails located in the downtown Houston and area. The current number of prisoners housed in the Harris County Jail system is approximately 9,000, and historically the jail population has peaked to nearly 12,000 prisoners. SPECIFICATION Vendor shall provide extradition services, as needed and as required, in accordance with generally accepted standards applicable thereto and shall comply with all appl icable state, federal, and local laws, ordinances, nil es andregulations relating to the services performed hereunder. At Harris County's request, vendor shall assume custody of prisoners committed to the custody of HCSO and provide intrastate and/or interstate transportation of said prisoners to and from locations designated by HCSO. Vendor shall follow transport standards for interstate/intrastate transportation of prisoners acid fugitives fi•om justice, as incorporated herein and made apart hereof. Vendor must meet the standards of and comply with all.provisions of The Interstate Transportation of Dangerous Criminals Act of 2000, Public Law 106-560,114 Stat. 2784 (42 U.S. C. 13726b) enacted December 21, 2000. The method of compensation for ground transportation services provided by the vendor shall be determined on a per mileage basis_ The rate per mile shall be assessed on one-way ground mileage from the point of pick-up to the point of drop-off. The PC*MiLER route mileage tariff I.C.C. No. A.LKP-1001B shall detennine the mileage. Vendor shall show all appropriate costs on the pricing/delivery information page, whether specifically requested or not. Only those costs shown on the pricing/delivery information page and confrrnied by purchase order shall be paid. U.S. Corrections - Page 58 of 104 3'ugc 13 of 23 Vol. -to � pg. � `v The preferred general requirements and services are as follows: I. Vendor Oualifications 1. Vendor shall have, in place and operational, a ground transportation system that operates seven (7) days per week, three hundred sixty-five (365) days per year, twenty-four (24) hours per day. 2. Vendor must have sufficient equipment to meet the transport demands of the HCSO. A minimum of sixteen (16) 15-passenger vans must be available along with other vehicles in vendor's fleet. 3. Vendor shall comply with all applicable state and federal laws and regulations, not limited to U.S, Department of Transportation's Federal Motor Carrier Safety Administration and the Department of Justice in the performance of this contract. 4. Vendor shall provide documentation with bid to show that each transportation agent has received complete training in all phases of prisoner transport, and is properly licensed in accordance with all State and Federal requirements for handling prisoners. 5. Harris County prefers that the vendor has provided a minimum of 5,000 prisoner transports during the past twelve (12) months. 6. Vendor shall provide with the proposal a sample of Department of Transportation (DOT) approved driver logs as proof of adhering to the driver —time requirements. 7. In assuming custody of prisoners, vendor shall assume the sole responsibility for security and control of prisoners in a professional manner and in accordance with the HCSO written policies and procedures. Such policies, procedures and directives may be promulgated in the future regarding the use of force and the security and control of prisoners. In the event there are no written policies or procedures, vendor shall follow reasonable and customary operating procedures. Vendor must comply with all Federal, State and Local regulations as they pertain to contractor's services and contractor's employees. 8. Vendor agrees to travel the most direct route when transporting prisoners, male and/or female, for HCSO 9. Vendor shall immediately report unusual incidents, emergencies and/or controversial situations that arise in the performance of services to HCSO in accordance with the HCSO directives. For the purpose of definition, "unusual incident, emergency, or controversial situations" includes, but is not Iimited to, the following; any act of violence by a prisoner or other passengers; any escape or attempted escape of a prisoner, or any other breach of security; any excessive delay in the transportation of a prisoner; any medical condition of a prisoner or other passenger requiring emergency medical treatment; any mechanical failure that would normally require formal reports to the cognizant regulatory agency; and any refusal of law enforcement agencies'to release a prisoner to the contractor as authorized or directed by HCSO. 10. Vendor shall assume custody of prisoners fi-om authorized agents of HCSO, at the location of incarceration determined by the parties to be suitable for such purpose, to transport such prisoners to their destination or other specked location. 11. Upon arrival, vendor shall surrender custody of such prisoners to HCSO or to the law enforcement agency as designated by HCSO. HCSO has the right to cancel its pick-up order within twenty-four (24) hours after placing the order. Any other cancellation may be made only with the consent of the vendor. The vendor shall notify the Criminal Warrants Division of HCSO regarding any significant delays as soon as possible. 12. In the event of delays in delivering prisoners to the specified destination, whether or not beyond vendor control, including inclement weather or mechanical malfunctions, the vendor shall provide for all prisoner costs, exceptmedical, related to such delays, including, but not limited to, food and lodging. 13. Vendor agrees to notify the Criminal Warrants Division within one (1) hour from receipt of a work request to transport a female prisoner, whether or not a female guard is available for the transport U.S. Correotlons - Page 59 o1104 Page 14 of 23 14. HCSO will provide the vendor with a pickup deadline for all prisoners. The vendor shall be fully responsible for ensuring that all prisoners are picked up before the designated pickup deadline. In the event a prisoner is unavailable for pickup due to vendor failure to meet t11e pickup deadline, HCSO will be relieved of any and all costs associated with such pickup. It. Refusal and/or Inability to Transport 1. The vendor shall have the right to refuse to transport any individual whose condition or behavior, in the opinion of the driver, would be detrimental or dangerous to the safety of the vehicle or its passengers. In the event the driver refuses to transport any such individual, HCSO must be notified immediately, prior to leaving the pick-up location, and there shall be no charge to HCSO. 2. If -upon arrival at the holding agency, the vendor learns that the prisoner has a contagious disease that was unknown to the vendor and HCSO, the vendor shall immediately contact HCSO for further instructions. If the prisoner is transported, transport shall be made in such a manner as to ensure the well-being of all other occupants. If the prisoner cannot be transported, HCSO will not be subject to a penalty charge. The vendor agrees not to place holds on HCSO prisoners held in other jurisdictions. Should the vendor or its agents place a hold on a prisoner, in violation of this provision, vendor agrees to reimburse HCSO for the full cost of transport in each such occurrence. 3. In the event the prisoner is unavailable, due to the fault of HCSO, HCSO will be responsible for the costs incurred which are directly attributed to the trip to the facility, but no more than 25% of the original trip cost. In the event the vendor fails to contact the holding facility twelve (12) hours prior to pick up, HCSO must be relieved of any and all costs associated with such pickup if upon arrival the prisoner is unavailable. in any case, HCSO will not be subject to a penalty charge. 4. Should vendor fail to pick up prisoners when booked in advance, HCSO will change vendor a fee of $100.00 per infraction. 5. Vendor shall deliver prisoners held in another jurisdiction to HCS0 facilities within six (6) days from the date of pick up unless HCSO designates a shorter period of time. Failure to comply with this requirement without the consent of a Criminal Warrants supervisor ofHCSO will reduce the cost of the trip by HCSO to 50% of the original price. M. Identification / Uniform 1. Vendor employees shall be required to wear a uniform bearing the company logo. Street/casual clothes i.e. jeans, T-shirts with popular printed material, sandals, "flip-flops", etc. will not be acceptable. If vendor employees do not wear proper attire, the holding authority may not release the prisoner(s), and the vendor will not be compensated for the trip. 2. All employees of the vendor involved in the pick-up and transportation of prisoners will carry a identification (ID) that indicates information including; but not limited to, the company name, employee name, photo, etc. This ID must be presented and/or displayed properly when requested by the holding agency prior to the release of any prisoner. W. Policy, Contingency Plan and Reporting Requirements 1. Vendor shall have written contingency plan in place in the event of a medical problem, accident, or prisoner escape. 2. Prisoners must be given an eight (8) hour rest period within any given twenty-four (24) hour period. No prisoner will travel more than twenty-four (24) hours without receiving housing. Housing will be provided to the prisoner, with the opportunity to receive proper rest, shower and meet other hygienic needs. 3. Prisoners must be provided restroom stops every three (3) hours during trip if no restroorn facilities are provided on the transport vehicle. If restroom facilities are provided on the transport vehicle, they shall be kept in a sanitary condition and shall be maintained as such for the duration of the transport. 4. Prisoners requiring medication shall be provided medication at required time intervals while en route and self- U.S. Corrections - Page 60 of 104 Page 15 0[23 �P _ Pg.�� medication shall be appropriately documented. 5. Prisoners traveling interstate shall travel a minimum of 250 straight-line miles each day from point of departure to point of destination. 6. Releasing agency shall be given one (1) working day notice prior to transportation agency taking custody of a prisoner unless a lesser period may be inutually agreed upon. HCSO will determine ifa status change of the prisoner has occurred. In the event that a status change has occurred, thereby causing the transport cancelled, the transporting agency will contact Criminal Warrant supervisor immediately and there will be no charge to the HCSO. 7. Vendor is responsible forproviding prisoners three balanced and nutritious meals during each twenty-four (24) hour period while in their custody. 8. Vendor must immediately notify the contact person in HCSO of any medical problems, escape, accident, or other incidents as outlined in the contingency plan. Should immediate notification not be possible, notification must be provided at the earliest time possible. 9. For prisoners traveling interstate, HCSO will be notified the day transporting agents take custody of a prisoner. 10. Appropriate documentation including written authority to transportprisoner (i.e., PrisonerReceipt, Property Receipt and Prisoner Medical/Medication information) will be delivered with the prisoner. The vendor will provide a detailed written report, including all prisoner activities while in transit upon prisoner delivery. The report shall list the date, times for pickup and delivery, all restroom breaks, meals, medical/behavior problems and overnight stops. The report shall also contain the transporting agents' signatures and the extradition oath for each prisoner transported. 11. Vendor must provide a twenty-four (24) hour, seven (7) day a week communication system for access of agency decision -makers. V. Personnel Vendor shall complete an evaluation of potential employees targeting desirable qualified candidates with unquestionable backgrounds. Evaluation must include, but not be limited to, a driving history, a criminal history investigation and drug and alcohol testing. 1. Vendor shall be responsible for drug and alcohol testing of each employee prior to sending to HCSO for fingerprint and background check. Vendor's employees who will be providing services for HCSO will all be required to complete a background check through HCSO Background and Screening. The background check will include but not be limited to fingerprint screening. HCSO, Department of Public Safety, and Federal Bureau of Investigations (FBI) will conduct fingerprint checks. All background investigations will adhere to the rules and regulations of Reference Title 28, Code of Federal Regulations, part 20.33(a)(7) and 28 CFR 20.33(a)(6). Vendor shall reimburse HCSO for any/ail fees associated with required background checks, not to exceed one - hundred dollars $100.00 per employee. 2. Vendor agrees that current employees and new personnel will not be eligible to provide required services at HCSO, if a criminal record is located for the following offenses: a. All felony offenses unless pardoned of the offense, if the pardon is expressly granted for subsequent proof of innocence. b. Misdemeanor offenses that fall into the following categories: 1. Convicted of driving while intoxicated, either alcohol or drugs, within the past two (2) years. 2. Thefts or crimes against persons that resulted in jail time or probated jail time within the past two (2) years. c. Drug Offenses: 1. Manufacture or sale of any illegal drug or controlled substance. 2. Drug use: marijuana —no usage within the past two (2) years, or any felony drug usage. No exceptions U.S. Corrections - Page 61 of 104 page 16 of23 FVO I - 1 �� allowed. d. Felony or misdemeanor convictions for the following offenses: 1. Public lewdness 2. Indecent exposure 3. Penury 4. Tampering with a governmental record 5. Impersonating a public servant 6. Permitting or facilitating an escape 7. Violations of the rights of a prisorier 3. Transporting agents shall receive at least a total of 100 hours training in all phases of short and long distance prisoner transport, applicable laws, prisoner care, custody, control, self-defense, Cardiopulmonary Resuscitations (CPR), first aid, restraints and weapons training. Vendor must be able to provide proof of training if requested by HCSO. Proof of training, for at least seven (7) years must be retained and accessible to HCSO. 4. Transporting agents shall be properly licensed in accord with all applicable State and Federal requirements. 5. A female transporting agent shall be used when transporting a female prisoner. 6. Vendor shall provide a list of names, ID card numbers, and signatures of transporting agent authorized to receive custody of prisoners on behalf of HCSO. Vendor shall be responsible £orproviding updates to the HCSO. Vendor shall furnish any and all documentation regarding certification or registration of its transport agents to the HCSO upon request VI. Vehicles Vendor's vehicles at all times must meet the following requirements: 1. Vehicles only properly liccnsed in accordance with all applicable State and Federal regulations, allowed to provide services. 2. Vehicles must separate transporting agents from prisoners, as well; separation of male and female prisoners required. 3. Safety equipment, at all tinges trust be on velucles providing services to HCSO. Safety equipment will consist of but not be limited to cell phones, first aid kits, fire extinguisher and safety triangles. 4. Vehicles shall be clean inside and out at all times. 5. Immediately, any/all vehicle accidents must be reported to HCSO Criminal Warrants Supervisor. HCSO Criminal Warrants supervisor will be furnished with any/all official accident investigation reports generated by local/state law enforcement agency and a copy of any vendor internal investigation reports related to any/all accidents. 6. Trip audits shall be completed on transporting agents' activity logs to assure compliance with operating standards. VII. Restraint Eauinment 1. Handcuffs and leg irons shall be manufactured to meet full compliance with National Institute of Justice (NIJ) . Standards dealing with marking, workmanship, mechanical strength and tamper resistance. 2. Prisoners shall not be secured to any part of the transporting vehicle. 3. The practice of hogtying (the restraint of the ankles and the wrists while being tied together behind the back) shall be strictly prohibited at all times. U.S. Correetlons - Page 62 of 104 Page 17 of 23 VM. Responsibilities Prior and Durine Transportation Vendors must provide the following services prior and dtu-ing the transportation of prisoners arriving or departing from HCSO locations: 1. Positive physically identified of prisoners is required prior to transportation agents assuming custody and removing them from the holding agency. Transporting agents shall have photographs and fingerprints on hand for comparison when picking up a prisoner for HCSO. 2. Transporting agent of the same gender will provide a strip search of prisoners prior to transporting. 3. Property transported shall be inventoried and signed for by both the prisoner and the transporting agent. All transported property will be kept separated from prisoner during transportation. 4. At all times, during transportation prisoner's phone use is prohibited. No exceptions. 5. Prisoner's food to be consumed and provided on the vehicle utilized for and during transportation. 6. When transportation -housing facilities must be utilized, prisoners shall be lodged in secure and adequate jail facilities. Housing facility and local staff must be advised of prisoners escape potential, security threat i.e. possible gang affiliation, disruptive group member or highprofile offender. Whenever possible transportationprisoners shall be separated from the general population at the housing facility. 7. Prisoner injuries shall be reported to the transporting agency office and HCSO. 8. Transporting agents are legally responsible for prisoners under their care and control. 9. All escapes shall be reported immediately to local law enforcement at the scene, HCSO, and to the transportation agency office. U.S. Corrections - Page 63 of 104 Page 18 of 23 V�. 3_S P Pg. _.. . PRICING Vendor must provide unit pricing for the items below. Quantities are estimated, Harris County may require more or less. In case of discrepancy between unit and total pricing, unit pricing governs. Harris County may award by item, by group, by category, overall or as best serves the County. Pricing must be all-inclusive. Harris County will not allow for any other rates or charges. Item Est. Unit No. Description UOM _Qty. Price Total Price Population 1 Male Prisoner miles 515,000 $ Addendum #5 $ 2 Female Prisoner miles 98,200 $ $ 3 Medical Condition (insulin dependent, HIV, pregnancy) miles 15,000 $ $ Additional Services 4 Limited Service Areas (provide listing of states that fall in miles 15,000 $ $ this category). 5 Discount offered by vendor when multiple prisoners are tier 2-10 % picked up and dropped off at same location and time. tier 11-20 % tier 21+ % GRAND TOTAL $ RENEWAL OPTIONS Harris County may consider four (4) one-year renewal options, renewable one (1) year at a time, based upon the same terms, conditions and pricing as the original year. Renewal is subject to approval by the Harris County Commissioners Court. Once renewal options are exhausted, the contract must be rebid Harris County reserves the right to rebid at any time as is in its best interest and is not automatically bound to renew. 'COMPLETED PRICING IS ON ADDENDUM #5 UPDATED PRICING' U.S. Correctlons - Page rA of 104 Page 19 of 23 Vol. a Pg. Job No.: 20/0057 Attachment a. TAX F012MMERTI Rr+SMENCT. CTRTINrATION (for Advertised Projects) Taxpayer Identification Number (T.I.N.): 823201264 Company Name submitting Bid/Proposal: US Corrections LLC Mailing Address: PO Box 171078 Nashville, TN 37217 Are you registered to do business in the State of Texas? X Yes ❑ No If you are an individual, list the names and addresses of any partnership of which you are a general partner or any assumed name(s) under which you operate your business NIA I. Proper : List all taxable property in Harris County owned by you or above partnerships as well as any d/b/a names. (Use a second sheet of paper if necessary.) Harris County Tax Acct. NO Property address or location** None * This is the property account identification number asslgned by the Han7is County Appraisal District. * For real property, specify the property address or legal description. For business personal property, specify the address where the property is located. For example, office equipment will normally be at your office, but inventory may be stored at a warehouse or other location. II. Harris County Debt - Do you owe any debts to Harris County (taxes on properties listed in I above,'tickets, fines, tolls, courtjudgments, etc.)? ❑ Yes X No If yes, attach a separate page explaining the debt M. Residence Certif cation - Pursuannt to Texas Government Code §2252.001 etseq., as amended, Harris County requests Residence Certification. §2252,001 etseq. of the Government Code provides some restrictions on the awarding of governmental contracts; pertinent provisions of §2252.001 are stated below: (3) "Nonresident bidder" refers to a person who is not a resident. (4) "Resident bidder" refers to a person whose principal place of business is in this state, including a contractor whose ultimate parent company or majority owner has its principal place of business in this state. ❑ I certify that is a Resident Bidder of Texas as defined in Government Code [Company Name] §2252.001. I certify that US Corrections I,LC is a Nonresident Bidder as defined in Government Code [Company Name] §2252.001 and our principal place of business is Nashville, TN Revised 11/09 [City and State] U.S. Corrections - Page 65 of 104 Page 20 of 23 von. a (.e pg.ab2�� i Attaclunent e During the tern of the Contract, the Contractor at its sole expense shall provide rp imM commercial insurance of such type and with such terms and limits as may be reasonably associated with the Contract. As a minimum, the Contractor shall provide and maintain the following coverage and limits: A. Workers Compensation, as required by the laws of Texas, and Employers' Liability, as well as All States, USL&H and other endorsements if applicable to the project, and in accordance with state law, Employers' Liability • Each Accident: $1,000,000 • Disease --Each Employee: $1,000,000 • Policy Limit: $1,000,000 B. Commercial General Liability, including but not limited to the coverage indicated below. Coverage shall not contain any restrictive endorsements nor exclude or limit Products/Completed Operations, Contractual Liability, or Cross Liability. Where exposure exists, the County may require coverage for watercraft, blasting, collapse, explosions, blowout, cratering, underground damage, pollution, or ocher coverage. Harris County shall be named Additional Insured on primary/non-contributory basis. • Each Occurrence: $1,000,000 • Personal and Advertising Injury: $1,000,000 Products/Completed Operations: $1,000,000 • General Aggregate (per project): $2,000,000 C. Automobile Liability, including coverage for all owned, hired, and non -owned vehicles used in connection with the Contract. Harris County shall be namedAd&donalInsured on primary/non-contributory basis. • Combined Single Limit Each Accident: $1,000,000 D. UmbrelIalExcess Liability(Harris County shall be named Additionallnsured on primary/non-contributory basis) • Each Occurrence/Aggregate: $1,000,000 E. Professiona)/Errors & Omissions Liability (if applicable) • Each Occurrence/Aggregate: $1,000,000 The County reserves the right to require additional insurance if necessary. Coverage shall be issued by companies licensed (by TDn to do business in Texas, Unless said coverage is not available or economically feasible except through an excess or surplus lines company, in which case the company should be registered to do business in Texas. Companies shall have an AM. Best rating of at least ANH. Contractor shall furnish evidence of such insurance to the County in the form of unaltered insurance certificates. if any part of the contract is sublet, insurance shall be provided by or on behalf of any subcontractor, and shall be sufficient to cover their portion of the contract Contractor shall furnish evidence of such insurance to the County as well. Policies of insurance required by the contract shall waive all rights of subrogation against the County, its officers, employees and agents. If any applicable insurance policies are cancelled, materially changed, or non -renewed, contractor shall give written notice to the County at least 30 days prior to such effective date and within 30 days thereafter, shall provide evidence of suitable replacement policies. Failure to keep in force the required insurance coverage may result in termination of the contract Upon request, certified copies of original insurance policies shall be furnished to the County. 'The requirements stipulated in this attachment do not establish limits of contractor liability. Revised s/nl7 U.S. Corrections —Page 66 of 104 Page 21 of 23 Vol. &Vp Pg. oa C�3 Attachment h, RUMIENCM Vendor will provide a minimum of three (3) references from companies for whom vendor has provided similar services in the past twelve months as demonstration of vendor's prior experience. If vendor prefers, Reference sheet (Attachment h) may be used. Letters must include the following information: • Organization/Client Name/phone Number/Email Address • Services provided • Although Harris County would prefer references Iocated in Hanis County, it is not required • How long have services been provided to this Client • Include contact information for one (1) Client that services are no longer provided References provided must be current and verifiable. Han is County may conduct reference checks to verify and validate vendors past performance. Reference checks indicating poor or failed performance by vendor will be cause for rejection of the bid submitted. In addition, failure to provide verifiable references maybe cause for rejection of bid submitted. Reference 41 Organization Name: Pleaet? Betzfncluded referPamzs, nn pagp- 9-5 & 26 of our pmposaf Contact Name/Telephone No.: E-mail Address: Address: Services provided: Reference 42 Organization Name: Contact Name/Telephone No.: E-mail Address: Address: Services provided: Reference #3 Organization Name: Contact Name/Telephone No.: E-mail Address: Address: Services provided: Revised 12/17 U.B. Corrections - Page 67 of 104 _ Page 22 of 23 SCO _ Vol. P9- Attachment j. Questionnaire Attachment j. Questionnaire (3 pages) (For prospective vendors downloading this BID from Harris Comity BuySpeed Online at littgs:/Ibids.hctx.net/l)so/Iggiii.isl2, the Questionnaire may also be picked up bet:rveen 7:30 a.m. and 4:30 p.m., Monday through Friday at (lie Office of the Purchasing Agent,100I .Preston Avenue, Suite 670, Houston, TX) U.S. Corrections - Page 68 of 104 Page 23 of 23 Vol. a^(e -pg. Io�laS� Ld Q7 0) ce7 O h � o� U O c. O c6 � .O O 0 m a) co ME H n a�i ui 0 N W 0.0 r- Q _ cam N R� Zvi (0 z° °z LO c� z x M O •O w cu � � �v •`� m .� may^` U � y U Q •� O '•R g Q• �� 4r �R .O C CA etc �pp2' O v .O >' a 4, p CVam- rz ►i �" V 0 T7 a °p O U c0 N ;� V w .Ww _ a� ,a 3 2 c `� v' �+ b a, H o ss' a O a� d >' [], ❑ a "CS T O a 4) 'O eCi ca .'r3 ,� a cza to O C O Q' O V y .� . •a .a w° o v a a a to E c. ,�, .n ck ,� a, E° a� r, N M to W Q, N Vol.. _ pg. a o vi X a) V C roL a oc m U C V C h q N a) Q- U a Q ex N y V o CL CD JOR� a`S '.qo- '"' C c a� a � O o C< o a co Co L _ (D f, N r �- a CO to a) � �= o M m M LO p ro � n ro ro 0 h CO 10 ca z z X X X �XC4 X se 46 .L°' ig c� to > 'R` C4 4' y w too O C: N � �Om O d -0yj �3 . y ° a •a rj y w 'r 0 a. •Q > a� .�e m 'C to .0.0 m p a ° Ocd KID a'�`�m w .c CCi ° d p O o v ° • cCd WD° ?i F p R OR o °� o' (OD 00 P'+ C ?� ° �C U o .�' .� ° '-• ° T o 0 wr of .0 7 a7 �. 4, G C O a� d R fn ^ �C; � A U °; Q. Fr � E•� Q'i ts� W � H e°� U d3'. w > � x f' '.t+' ;� •'? w W •1 rN N rr h P-� 00 O% .•-� .-� 4 M a � N 0 tke �a t U Jul) Na, 2010057 Allachutcnt J, 20 DeSCI' W ,Illy 11118a0D11 ngnillSt vendor's collllially in (lie past IIVC (3) years louluding' uny settled or dismismi minion. Is vmldor's cmipwny under x Please soe attached Lawsuit Disclosure. investigation or subject to tiny rcgulmory action by cilhur it slate or federal 08011ey7 ifyes, explain. 1,11TI 3ATION ANDIOR COMPLAINTS DISCLOSURE Yes 1 No Res Ionsu/cumillents 21 Has vendor Ilad any complaints Illed with the Better Business Bureau (8138) for X thilure to perlbrin Ili occerdalce With agrochlhelrls. 22 Is vendor's oontivuhy currently involved in tiny activelponding•civil Inattcrs') Irycs, X I Please see attached Lawsuit Disclosure. cxplhin. QUESTIONNAIRES WILL NOT BE CONSIDERED WITHOUT NOTARY.,marioN C.:ompl, mean AND RE'rulmrI). County of-tlll.ah-o.r—Q �h __.__ _T__, bcins duly swum, deposes and snys tint he is President & Gonera) Counsel of (Name) (1 i(►c) US Corrections LLC and tint the answers to the furogniog questions on the utlnelicd fonus and all (Coil) y) stalcnicnt cr e I ind -rcut; I the experience record and the schedule of scevices are nlndo a pall of this nflidavi( as though wrilten in full herein, and all slntcmoN I st' -it the ve-mentioned expericncu record and schedule ofservices arc (tire and curmc(. Signed: Swan o bcl' Ine this day o t A D. 20„91- NOTAI P i IC re Notary Pubic ate of Florida Y p ; My CommN1 on GG 20250i M canon .. on ox iros: ? 1 E%p Cos 0aro712o22 U S. corrocriono • Page 7101104 Page 3 of 3 Vol. 35(O pg.02,6 o ' 9 PO BOX 171078 V �77217 ,C' 0 3R-199' T1O,N§ NAPH:61 5.3N .9798 .,, ! , , , _ _,. 4. , PH: 615.352.9798 A PRISONER TRANSPORTATION SERVICES, LLC COMPANY FAX: 615.352.9737 INFO@PR I SO N ERTRANSPO RT. N ET Brazos County, 7X: Date: 11/6/2020 Basic Transports: Base Rate: $1.35/mile Minimum Charge: $400.00 Special Requests*: $400.00 per occurrence Medical and Custom Transports**: case -by -case Limited Service Areas***: case -by -case Medical Conditions that exclude persons from ground transport eligibility include, but are not limited to, the following: 1. Cardiovascular problems requiring medication or prescribed procedures; 2. Diabetics whereby prescribed medication must be injected and/or refrigerated; 3. Epilepsy whereby seizure activity is not adequately controlled; 4. Pregnancy; 5. Fractured bones requiring casts or braces designed to immobilize injured areas; 6. Critical wounds; 7. Communicable diseases or any.other medical condition that may place the passenger, transport personnel and other passengers at risk; 8. HIV positive or AIDS; 9. Inmates in excess of 2801bs will require additional charge for transport; *Special Requests'- Release Dates, Court Dates, Specific Pick-up/Drop-off, IAD **Custom Transport: Any non-standard transport that would require special concessions to be made to safely transport,the offender. ***Limited Service Areas -- Areas of the Country that are not within our normal routes and are transported by Flight only: WA, OR, NE, ND, SD, MT, ID, WY, HI, AK, ME (US Territories Included) 0 PS CORRECTIONS LLC A PRISONER TRANSPORTATION SERVICES, LLC COMPANY November 6th, 2020 Lani Maness, Senior Buyer Brazos County Purchasing Department 200 S. Texas Ave., Suite 352 . Bryan, TX 77803 Re: Prisoner Transportation Contract Ms. Maness, PO BOX 171078 NAst ivluLE. TN 37217 PH: 615.352.9798 FAX: 615.352.9737 1 NFO@PRtSONERTRANSPORT.NEf DIVISION OF WARRANTS AND EXTRADITIONS This letter is to authorize Brazos County, Texas to `piggy -back' off the contract that we currently hold for Prisoner Transportation Services with Harris County, Texas. Please contact me at 615-352-9798 ext. 156 with any questions. Best, Dave Warden III Sales & Marketing Manager U.S. Corrections, LLC Phone: 615-352-9798 Ext:156 Fax: 615-352-9737 dNvarden@prisonertransport.net Page 1 of 1 Vol. Pg. 0 ! 0 P. R R <, 0, § O o O O 2> \ z Vol. pg. F� e / � o § - ( § )(? { i�£ @ tea\ ƒ (}a n @ !-2 &ƒ/ 4 m§� / �=J @ r` � ƒk )� /k $/ §� a @ _ n \ \ \ ! E f § § � EL c -#[Q= : k�� ORDER OF COMI�Ii ISSIONERS COURT Authorizing execution of an Interlocal Agreement The Commissioners Court of Harris County, Texas, met in regular session at its regular term at the Harris County Administration Building in Harris County, Texas, on November 10, 2020 with all members present except none A quorum was present. Among other business, the following was transacted: ORDER AUTHORIZING EXECUTION OF THE NTERLOCAL AGREEMENT BETWEEN HARRIS COUNTY AND BRAZOS COUNTY Commissioner Ellis introduced an order and made a motion that the same be adopted. Commissioner A. Garcia seconded the motion for adoption of the order. The motion, carrying with it the adoption of the order, prevailed by the following vote: Vote of the Court Judge Hidalgo Comm, Ellis Comm. Garcia Comma R.adack Comm. Cagle Yes No Abstain I/ a q � o 0 q O 0 O �Y n 4 The County Judge thereupon announced that the motion had duly and lawfully carried and that the order had been duly and lawfully adopted. The order adopted follows: IT IS ORDERED that: 1. The County Judge is authorized to execute on behalf of Harris County, the Interlocal Agreement with Brazos County pursuant to Tex. Gov't Code Ann. §§ 791.001 — 791.030 for cooperation in the purchasing of certain materials, goods or services. The Interlocal Agreement is incorporated herein as though fully set forth word for word. 2. All Harris County officials and employees are authorized to do any and all things necessary or convenient to accomplish the purpose of this Order, Presented to Commissioners Court November 10, 2020 Approve: E/G Val. C3S4::i pg.C' INTL'RLOCAL AGREEMENT BETWEEN HARRIS COUNTY AND BRAZOS COUNTY THE STATE OF TEXAS COUNTY OF HARRIS This InterlocaI Agreement (the "Agreement") is made and entered by and between Harris County, Texas (the "County"), a body corporate and politic under the laws of the State of Texas, acting by and through its Commissioners Court and Brazos County, Texas ("Brazos County"), a body corporate and politic under the laws of the State of Texas, acting by and through its Commissioners Court, and pursuant to the Interlocal Cooperation Act, Tex. Gov't Code Ann. §§ 791.001 — 79I.030. The County and Brazos are referred to herein collectively as "Parties" and individually as a "Party." Recitals Brazos County desires Harris County's assistance in purchasing certain materials, goods or services. Harris County currently purchases certain materials, goods, and services from vendors under executed Harris County contracts ("Vendors"). Harris County agrees to allow Brazos County to utilize its current contracts in order to increase the efficiency and effectiveness of government. Te]•nis I. The County agrees to supply Brazos County with information concerning contracts the County currently utilizes or will utilize in the future with various Vendors. This Agreement shall apply only to those materials, goods, or services for which the County currently has, or will have in the future, under an executed contract with a Vendor. Nothing herein shall obligate Brazos County to purchase any materials, goods, or services from any particular Vendor. The County shall not, under any circumstances, be obligated to procure any materials, goods, or services for Brazos County nor to include Brazos County in any procurement effort. The County reserves the right, in its sole discretion, to terminate any or all contracts with any Vendor(s) without the prior written notice or approval of Brazos County. The County owes Brazos County no obligation whatsoever for the use of Harris County's contracts. Brazos County owes no compensation to the County for Page] of6 the use of its current executed contracts. Brazos County shall not allow other governmental entities including, but not limited to municipalities, agencies, departments, or counties, the use of Harris County contracts through the utilization of this Agreement. II. Each Vendor, in its own discretion, must agree to allow Brazos County to purchase materials, goods, or services under the contract between the Vendor and the County. The following language shall be included in each contract Brazos County enters into with a Vendor. The materials, goods, or services subject to this contract are being procured using a County executed contract with Vendor, subject to the following. County contracts shall only be used by Brazos County to purchase goods and services to be used by Brazos County, and are not to be included in any cooperative purchasing association or use by another governmental entity through any agreement with Brazos County; Vendor has the right to refuse Brazos County's request to use the County's contract; If Vendor agrees to contract with Brazos County using a County contract, then all materials, goods, or services purchased under the Agreement between Brazos County and Vendor shall be in accordance with the current County contract; In the event that the contract was procured using a Request for Proposals or any other procurement process that allows for negotiation, Brazos County may negotiate pricing and terms that would apply to Brazos County only; Brazos County shall have no authority whatsoever to change any terms, conditions, or pricing in any County contract; Vendor shall bill Brazos County directly for any and all materials, goods, or services purchased by Brazos County; Vendor shall look only to Brazos County for any and all compensation owed for purchases made by Brazos County under the County contract; and Vendor shall settle any and all disputes with Brazos County concerning any purchases made by Brazos County, The County shall not be a party to any dispute between Vendor and Brazos County, nor be responsible in any way for the acts or omissions of Brazos County. Page 2 of Vol.; P9.a� All the materials, goods, or services procured using the County contracts shall be procured by Brazos County in accordance with all applicable federal, state, and local laws, rules, regulations, or ordinances, including but not limited to the Purchasing, and Contracting Authority of Municipalities, Tex. Loc. Gov't Code Ann. §§ 252.001, et. seq., as amended. IV. Each Party shall be responsible.to a Vendor only for the materials, goods, or services ordered and received by said Party and shall not, by the execution of this Agreement, assume any liability or waive any rights under the applicable contract or as provided by law. Any and all disputes arising between Vendor and Brazos County shall be handled. between Brazos County and Vendor. Vendors shall bill Brazos County directly for all materials, goods, or services ordered by it. Brazos County understands and agrees it shall make all payments to Vendors in accordance with all applicable laws including, but not limited to TEx. Gov'T CODE ANN. §§ 101.021, et. seq., as amended. V. TO THE MAXIMUM EXTENT ALLOWED BY LAW, BRAZOS COUNTY SHALL INDEMNIFY, DEFEND,. AND HOLD HARMLESS HARRIS COUNTY FROM AND AGAINST ALL CLAIMS AND LIABILITY DUE TO THE ACTIVITIES OF BRAZOS COUNTY, ITS AGENTS, EMPLOYEES, OR SUBCONTRACTORS PERFORMED UNDER THIS AGREEMENT AND WHICH RESULT FROM ANY ACT, ERROR, OR OMISSION; INTENTIONAL TORT; INTELLECTUAL PROPERTY INFRINGEMENT; OR FAILURE TO PAY A VENDOR; COMMITTED BY BRAZOS COUNTY OR BY ANY PERSON EMPLOYED BY BRAZOS COUNTY, OR BRAZOS COUNTY'S AGENT, CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH BRAZOS COUNTY EXERCISES CONTROL. BRAZOS COUNTY SHALL ALSO INDEMNIFY, DEFEND, AND HOLD HARMLESS HARRIS COUNTY FROM AND AGAINST ANY AND ALL EXPENSES, INCLUDING REASONABLE ATTORNEY'S FEES WHICH MIGHT BE INCURRED BY HARRIS COUNTY, IN LITIGATION OR OTHERWISE RESISTING SAID CLAIMS OR LIABILITIES WHICH MIGHT BE IMPOSED ON HARRIS COUNTY AS THE RESULT OF SUCH ACTIVITIES BY BRAZOS COUNTY, ITS AGENTS, EMPLOYEES, SUBCONTRACTORS, CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH BRAZOS COUNTY EXERCISES CONTROL. Page 3 of 6 VI. This Agreement Is subject to the federal, state, and local laws, orders, rules, ordinances, and regulations relating to the Agreement and funded by state or federal funds, or of applicable conditions of participation in Medicaid or Medicare program(s). Each Party shall comply with all applicable federal, state, and local laws, ordinances, rules, and regulations concerning the performance of this Agreement, This Agreement is governed by the laws of the State of Texas. The forum for any action under or related to the Agreement is exclusively in a state or federal court of competent jurisdiction in Texas. The exclusive venue for any action under or related to the Agreement is in a state or federal court of competent jurisdiction in Houston, Harris County, Texas. VII. This instrument contains the entire Agreement between the Parties relating to the rights herein granted and obligations herein assumed. Any oral or written representations or modifications concerning this instrument shall not be effective excepting a subsequent written modification signed by both Parties. However, any alterations, additions, or deletions to the terms of this Agreement which are required by changes in federal or state law or regulations are automatically incorporated into this Agreement without written amendment, and shall become effective on the date designated by such law or regulation. VIII. The term of this Agreement shall commence upon approval of all Parties, shall run for the next consecutive twelve (12) months, and shall automatically renew each year unless earlier terminated. Harris County shall have the right to immediately terminate this Agreement upon a material breach by Brazos County, which shall include. but not be limited to noncompliance with Article U. Any Party may cancel this Agreement at any time upon thirty (30) days written notice to the other Parties to this Agreement. The obligations ofBrazos County to pay Vendor for all materials, goods, or services if any, purchased pursuant to this Agreement prior to such notice shall survive such cancellations, as well as any other obligation incurred under the County contracts, until performed or discharged by Brazos County. Page 4 of 6 Vol. �SCD pg. �� IX. Any notice required to be given under the provisions of this Agreement shall be in writing and shall be duly served when it shall have been personally delivered to the address below, or deposited, enclosed in a wrapper with the proper postage prepaid thereon, and duly registered or certified, return receipt requested, in a United States Post Office, addressed to Harris County or Brazos County at the following addresses. If mailed, any notice or communication shall be deemed to be. received three (3) days after the date of deposit in the United States Mail. Unless otherwise provided in this Agreement, all notices shall be delivered to the following addresses. To Brazos County: Brazos County Purchasing Dept. 200 S. Texas Ave., Suite 352 Bryan, TX 77803 Attn: Senior Buyer To Harris County: Harris County Purchasing Agent 1001 Preston, Suite 670 Houston, Texas 77.002 Attn: Chris Kaminski Any Party may designate a different address by giving the other Party ten (10) days written notice. X. If any provision or part of the Agreement or its application to any person, entity, or circumstance is ever held by any court of competent jurisdiction to be invalid for any reason, the remainder of the Agreement and the application of such provision or part of the Agreement to other persons, entities, or circumstances are not affected, Any provision of this Agreement that by its plain meaning is intended to .survive the expiration or earlier termination of this Agreement, including without limitation the indemnification provisions herein, shall survive such expiration or earlier termination. If an ambiguity exists as to survival of any provision, the provision shall be deemed to survive. XI. EXECUTION. Multiple Counterparts: The Agreement may be executed in several counterparts. Each counterpart is deemed an original. All counterparts together constitute one and the same instrument. Each Party warrants that the undersigned is a duly authorized representative with the power to execute the Agreement. [EXECUTION PAGE FOLLOWS] Page 5 of Vol. pg. -�-- . 3W BRAZOS COUNT' AS HARRIS COUNTY BY: By: DUANE PETERS LINA HIDALGO BRAZOS COUNTY JUDGE COUNJ T�' JUDGE ATTEST: APPf . U 1-.ORA--' APPROVEDASTO FORM: VINCE R.YAN COUNTY ATTORNEY By: ! i,"Bnn�,s 1. )a Tit cau U Assistant. County Attomev C.A. File 20GEl 260E 1\3<qK ajjs(�� Page b nl•(% CEMENTITIOUS SLURRY CONTRACT BRAZOS COUNTY PURCHASING DE PT. 200 S. Texas Ave., Ste. 352 Bryan, Texas 77803 Telephone (979) 361-4294 Contract No. 22-125 . Page 1 of 10 Pages April 12, 2022 through April 11, 2023 GENERAL REQUIREMENT FOR CONTRACT as a duly authorized representative of ��c�.� P/' J �Ga�IE',J! Contractor" willingly attest to perform (or deliver) as per Exhibit "A" for Brazos County agree to all of the provisions and specifications contained in this contract. Brazos County is responsible for the preparation of the site prior to the application of slurry and mixture of slurry after application to the site by the contractor. Contractor is responsible for all other items of Specifications in Exhibit A. The Brazos County agrees to the pricing in Exhibit A for the first year and will negotiate pricing beyond this. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD The Brazos County Commissioners Court finds that this is a contract for goods and services for which competition is precluded due to limited availability by a sole source and is made by a county under Local Government Code §262.024(a)(7)(A) and is exempt from competitive bidding until January I, 2022. This award period shall be for one year beginning June 9, 2020 through March 31, 2021. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Prices quoted shall be firm for each contract period. Subsequent price changes, if any, will be applied at the Contract No. 22-125 BRAZOS COUNTY, TEXAS Page 2 of 10 Pages beginning of the renewal period and remain firm for the duration of that period. Any increase in price shall be by agreement of both parties. HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from Contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover Contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional' locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the Contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent Contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such Iocations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and/or services are required, the Contractor may invoice following each delivery or performance of service and Brazos County will pay on invoice within thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis Contract No. 22-125 BRAZOS COUNTY, TEXAS Page 3 of 10 Pages only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during -the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the Contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the Contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this contract and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this contract shall supersede. GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Cleric. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Vol: 3�� Pg. 3o l Contract No. 22-125 BRAZOS COUNTY, TEXAS Page 4 of 10 Pages DISQUALIFICATION OF OF + E ROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are opened, if one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA@ (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contractor is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of Vot. � _ Pg, c o� Contract No. 22-125 BRAZOS COUNTY, TEXAS Page 5 of 10 Pages $1,0.00,000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $ 2,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- propelled vehicles used in connection with the contract, whether owned, non -owned or hired. Waiver of subrogation is required. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. Vol. abSto pg. b3 Contract No. 22-125 BRAZOS COUNTY, TEXAS Page 6 of 10 Pages NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 CONTRACTOR: Sales Contact Name: Phone Number: Billing Info: ASSIGNABILITY This contract may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions thereto, WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or contracts,, either written or oral. This contract may only be amended by written instrument approved and executed by the -parties. AVAILABILITY AND RETENTION OF RE, CORIDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Ll 3s� p Pg:3 Contract No. 22-125 BRAZOS COUNTY, TEXAS Page 7 of 10 Pages Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit'directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received' or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. Vol. 3--6LP Pg: 6S BRAZOS COUNTY, TEXAS V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 Contract No. 22-125 Page 8 of 10 Pages THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. a. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; b. c. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; d. e. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. f. g. Prior to award of a contract by the Commissioners' Count, the Purchasing Department will request a statement of account from the Brazos County Tax Office. h. i. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the.person with the debt shall be considered "non- responsive" and "not responsible", eliminating it from any ftirther consideration of'award. j• k. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title (Owner, Officer, Director, Manager, Etc.) Vol. pg. �(O Contract No. 22-125 BRAZOS COUNTY, TEXAS Page 9 of 10 Pages HOUSE BILL 89 & DEBARMENT VERFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at littps://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms that the company submitting this proposal, under the provisions of Subtitle F, Title 10, and Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Government Code: I. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any Iimited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name: Authorized Company Representative: A,104- �d 4 r��l Address: Signature Date: W,-"/ OR b;§OCRpA Contracta— Vol. 3S Pg. BRAZOS COUNTY, TEXAS Contract No. 22-125 Page.10 of 10 Pages CERTIFICATION OF BID The undersigned further affirms the non -debarment statement above, that they are duly authorized execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By: 4 Title: Typed Name: ",v .��v �,b !` el Company Name: ew,,, a,,/ �� y`, �,�t��vA40hone Number: $j. S'7D - 9 4/0 Email Address: Mailing Address: A Ihok s P.O. Box or Employer Identification Number: 2! . /,'5 7/. 62 / Zip App ed Commis ' ers, Court on this I day of ARZZL 2022 by Molding the position of Uu-Q*t �g.3o VOL a CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos.1- 4 and 6 if there are interested parties. Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number. 2022-869149 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Southern Cement Slurry Thompson, TX United States Date Filed: 04/05/2022 2 Name of governmental entity or state agency that Is a party to the contract for which the form is being filed. Brazos County Road and Bridge Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 22-125 Cementitious slurry products 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there Is NO Interested Party. ❑ X 6 UNSWORN DECLARATION My name is f btu,,--ac_ ,. ez� and my date of birth Is My address is _�2-/ :b (street) (dty) (state) (zip -do) (country) 1 declare under penalty of perjury that the/foregoing is true and correct. Executed in L-V: County, State of S' on the .0 day of 20.L . month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms proviaea oy i exas ttmcs commission www.ethics.state.tx.us Version V1.1.191b5cdc VOL �� P9.�� Exhibit E Southern Cement Slurry, LLC Quotation and Sales Contract SUPERSLURRY- Co: Brazos County Road and Bridge Attn: Purchasing Department Date: 4/04/2022 Effective Date: Upon Acceptance Subject to terms and conditions, we are pleased to quote the following for use in the construction of Job Name: Miscellaneous Brazos County Projects Located at: Brazos County, TX Prices quoted are F.O.B: Job site _Quantity U.O.M. Description Unit Price --As Needed-- dry ton Cement SuperSlurry Delivered $ 237.64 Cem-Lime SuperSlurry Delivered $ 237.64 Job Specification: Dustless Slurry Application for Subgrade or BaseTreatment. 1) The above prices are for the reference project only during normal working hours. 2) Fuel Surchage: Based on the Gulf Coast Average Weekly Retail Diesel Price available at https•llwww eia aov/dnav/pet/pet pri_gnd dcus r30 w htm No fuel surcharge will apply below $4.50 per gallon; for each whole $0.10 above $4.50 per gallon, a 0.5% surcharge will be added to the furl price of material. Example: Weekly Diesel average fuel cost is $4.97. 4.97 — 4.50 = .47 cents. In whole .10 increments, that's (4 X 0.5% = 2% added to your cost). 3) Quote -is based on 15 ton load.. Less than full load will be charged at full load freight. 4) Southern Cement Slurry is not responsible for the mixing or compaction of the slurry. 5) Payment in full is due on the last day of the month following the month of shipment. Must be signed and returned for delivery of material. Southern Cement Slurry by: Great Southern Stabilized Date: 1 By:� Al Woodward Sales / Quality Control Vol, pg. 3) COMMISSIONER COURT MINUTES OF APRIL 12, 2022 ARE CONTINUED IN VOLUME 357 PAGE 1 vie. — Pg.-3—ll COMMISSIONER COURT MINUTES OF APRIL 12, 2022 ARE CONTINUED FROM VOLUME 356 VOL E:--:--K= Item Coversheet Page 1 of 1 0 0 BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT- Road and Bridge NUMBER: CC2022 Final Plat Catalina Hill Subd DATE OF COURT MEETING: 4/12/2022 ITEM: Approval of the Final Plat of Catalina Hill Subdivision; 48.710 Acres, Lots 1-39, Block 1; W.J. Lewis League, A-153; Brazos County, Texas. Site is located in Precinct 2. TO: Commissioners Court FROM: Karen Tyler DATE: 03/31/2022 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type 2020-06 17 FP Application Catalina Hill Subdivision FIRST.pdf Application for Development Backup Material 2020-07- Plat Backup Material 24 Final Plat Catalina Hill Subdivision RTC 1.odf. A"RO 1 a0a& Duane Peters Date County Judge 7 d\ T__ i____TT1_ AI/,%A/1�1 Brazos County Road & Bridge Office 2617 SH 21 West Bryan, TX 77803 Telephone: (979) 822-2127 Fax: (979 775-0456 Email platsAbrazoscountvtx.gov PLAT APPLICATION PROPERTYSUBJECT •- + • APPLICATION DATE': RESUBMITTAL' ❑ YES IZI NO PROJECT/SUBDIVISION NAME: Catalina Hill Subidivision PROJECT ADDRESS OR LOCATION:15672 Macey Rd, Bryan, TX 77808 LEGAL DESCRIPTION: A01 5300, WILLIAM J LEWIS, TRACT 24, 24.706 ACRES IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS: NUMBER OF LOTS:40 TOTAL ACREAGE47.710 JURISDICTION: ❑ CITY LIMITS ❑ ETJ Il OUTSIDE ALL CITY LIMITS AND ETJs Notification of Application completeness will be given within 10 days of Application date. All incomplete Applications will be rejected. This Application shall expire five (5) years from the Application date of the project. TYPE OF APPLICATION ❑ MASTER PLAN ❑ SIMPLIFIED PLAT ❑ PRELIMINARY PLAN ❑✓ FINAL PLAT ❑ AMENDING PLAT ❑ REPLAT APPLICATION PUR ❑✓ RESIDENTIAL [I MANUFACTURED HOME ❑COMMERCIAL RENTAL COMMUNITY ❑ OTHER (Please explain): IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES 0 NO Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Floodplain Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or employee of Brazos County in the event flooding or flood damage does occur. TxDOT RIGHT OF + WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? YES ❑ NO Vol. 3SI P9. .zY �'.Y:xs 4';`.¢r .,-y;l 5it'; 1''�• 7..: 4.?Y c:4... ::; pis as •i• � .` y�.<: F•a.'�.a'��iT� � ! r"'+:yj �i i'Z. �`.a: 'c':�'. IY..yai n �`r+X•�{"j� � ¢R^v t •:�/:� �1`.: Yii,�v" •: ro:.!'� ^?.'_n:;�,. ! � •s �,/,+.'?�" l`i" a'F. L.. rw 1�1 - - - - 1 �•APPLICANT:INFO.._il�fi4'iIQN;%'�«�:.- � �`K=rr;.,� �.�: rr,r�:; .;_;�;� �x ��'•;'':> •�I - .{�.p_. r • :� i?� - m�'4i.. �. - '=`r'•.t.t �Ah�.c.t.tM-r-"+, `,fir ::�: _=� >.'_.: ., _ _.C;: .i ..lYl.%Lz:.�i3,± �:, .fl w., ..>.r--Ft`€.. ".E!x :.»`�^. ..u. <•trk.-i. '%:i�`">cdi<`R�r;�t`-:4�T:�f�. �i: =�.:�_ FIRM NAME: CONTACT: Keith Sewell ADDRESS:18699 Anasazi Bluff Dr. CITY- College Station STATE: TX ZIP- 77845 PHONE: (979) 204-2087 FAX: EMAIL: keithsewell@gmail.com .w; �tr i::^• -:%: r':r�l_..� ,-.�4,... - ::�:` ,�.: ":}✓`"b ••//��..__:•ci:.J:c.i:i'J ':7;,» - •-;c,+,>, ..t .itt'•:i:`i'r,`yi�a,_iif- p.s.•r ROPERTY;OWNER+INF.,ORMAT10N�= _ :';�'�' _,� n_�� ,.,r, � ::�,:.• ':��. , � . - •a - ,�(Y.>•i-;ea. ,f>. :;s� :'r%,:-.•...'t..+';.1.`-.'.".=.{.:>:>?ra,'<:•r,• :xE,:':�.-:.�'Y_ ,..l.at. FIRM NAME: CONTACT: Dwight and Jennifer Chafin ADDRESS:'7204 FM 974 CITY: Bryan STATE: TX ZIP: 77808 PHONE: FAX: EMAIL: - r,t;'n1::•r: .�,..r.:. -_, v-:m�z,;: .,,..:,' -- :,?" '.:ti,; _ .5',;1', y'y'•=u.; vW6i:d»..+.. ;,� �i;.,_r-.:•,�. N�INEEI2JNFIIlIATION`=�• C:".v.C,>"n'.. ::t:•_ „i., ORs;S^.- FIRM NAME: Schultz Engineering, LLC CONTACT: Joe Schultz, PE ADDREss:911 Southwest Parkway E CITY: College Station STATE: TX ZIP:77840 PHONE: (979) 764-3900 FAX EMAIL eng@schultzeng.com ::>:'! +e+:. .x!s :« .•c':. - - -71: '-'k'�.`.:i'f ,,;.r'"-a 5a•, `^5••t^, :S, '.6-._-..vgrr �.r•:.`+'rf'd: e•r':<•' ..rr c. �,rr•r,�� e.rr: -y, `c� �%ice i•.`� •�. 1' � is...t'<.c:�:r.^'?re:h.,..c-,.,< f�i:;^::•i=a:.j.,);.,. ?' ;<.,,.. �_i:; - .: 3.; ::s..w r,:: :.�s'•a f;[. t�'+.#�. A. ;,fir ., �. .r'�<t.n,••:rnt.t. • ';'�`,: as.+ :.-r, _., :C•.� - ;-'�•':ar.'r'',: ..>:.�.i. - ..�;st4.�m��?t;.�"ts t,d._r=.,�. _t, v>'�c:.. n:.....�4 _a ,..,...� _? FIRM NAME: McClure & Browne Engineering/Surveying, Inc. CONTACT: Gregory Hopcus ADDRESS:1008 Woodcreek Dr, Suite 103 CITY: College Station STATE: TX ZIP: 77845 PHONE: (979) 693-3838 FAX: EMAIL: !:jr.•5 - u1•'ri',C.`�Ai`' •;~tom +'�.:_ '"i.: ;•r. _ ..,: +y�:aTr:;' s-S: �t�:�.• :-6'} :'3=. --;t_":.7�'"' :':3:6:•:n.. >rTy-•:t•'tn..,;.ir - rrq:a:;':,:t.,-:':",'f '.`t a t�: >`m�S,'s �,-.,•+'1t 7•%<<-. $ .'ra :x., .'-i': - •t�t,1 ,`� ":° D, .iYS'.'y=; �'j]rr".> -- �+a•Yw-L :�i:C`.•s 'i/rh%'�i: u:l:,..��f..i. i. :9i �OTFIEI2�INF0 A•fiON,. �.�•� =`:�-t.. _,5._at.; .?f ,} �,� . - ....":S - '.-..f�-:''`g"' i"t. �• r�i�:yJ-,��',-�^:,tt.: :,,r?.>: :s+-, t vtir� � •-i» i - C .•�:.'�..:.,. ,`{ 'c .• r �+" :.'h .. 4': tiid.,.>ti�t ":�w tea.. . rs. f.+. �sS.•t-�.l ..iYlV a-.. - ->.'i. i''"�.c. �JDw c.. ,lei'- r-`}, M_ ^..;33'..:.:\Ft.�:.Sr�:... t_ :.f-.: �' :}s'f,.' ..}• FIRM NAME: CONTACT: ADDRESS: CITY: STATE: 7JP: PHONE: FAX: EMAIL• i i PROPERTY• OWNER CONSENT I AGENT -AUTHORIZATION -- Vol. Pg. ''i By my stgnature, I hereby affirm that I am the property Owner of record, or if the Applicant is an organization or business entity, that authorization has been granted to represent the owner, organization or business in this Application. I certify that the preceding Information is complete and accurate, and it is understood that I agree to the Development/Subdivision of this property. SIGNATURE: t V. A A/Z PRINTED NAME: D. Keith Sewell DATE: 6/17/20 SIGNATURE: 14 PRINTED NAME: DATE: By signing this form, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of Application indicated on page one of this Application. The Owner further acknowledges that submission of an Application does not in any way obligate the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation. CALCULATIONS OF MASTER PLAN: No charge SIMPLIFIED PLAT: $100 PRELIMINARY PLAN: $150 + $10 per lot FINAL PLAT: $200 + $20 per lot AMENDING PLAT: $100 REPLAT: $200 Application Check List: Copies of finished plat with corrections (if any): Ej Three (3) hard copies to Brazos County O .One (1) .pdf copy to Brazos County El One (1) Awg copy to Brazos County El One (1) hard copy to Brazos County Health District 0 One (1) hard copy to Brazos County 911 0 One (1) hard copy to local Water District or Company Letters of approval (to be sent by the approving institution directly to Brazos County Engineering): 0 Letter from Brazos County Health District - For On -site sewage evaluation. • Letter from Brazos County 911 - For Road names. 0 Letter from Water District or Company. - Stating water availability, etc. If property is within an Extraterritorial Jurisdiction (ETJ) of a City: ❑ Approval notification from appropriate City. Applicant attests that they have signed this Application in the capacity designated, if any, and further attests that they have read document and the statement contained herein and any attached are true and factual. All Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that this Application is not finished or dated until all documents listed above are filed at the Brazos County Engineering Office and all applicable blanks are filled in the Application above. F Zj6-7 Every Simplified Plat shall include all of the following: 0 Title Block with the following information: Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and surveyor. 0 Proposed name of Subdivision. (Subdivision name & Street names will be approved through the Brazos County 911.) (Replats need to retain original Subdivision name.) 0 Date of preparation. (Include the date of any revisions on the plat.) I] Engineer's scale in feet. 0 Total area intended to be developed. 0 Proposed number of Lots to be developed. 0 Re -plat or Amending Plat, existing Lot and Block description or Abstract name and number. 0 North arrow. 0 Drawn on 24" x 36" sheet to scale of 100-feet per inch or larger. 0 Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract. 0 All horizontal control and vertical elevations depicted on the plat shall be tied to NAD83 and NAVD 1988 Datum. El A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in detail to identify the location of the proposed plat. All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number, and existing use. 0 All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the face of the plat drawing. 0 County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district boundaries and Subdivision section and/or phase boundaries. 0 Road names and Right -of -Way width for all Roads. (Existing and proposed) 0 All existing and proposed plat boundary lines, phase/section lines, and Lot lines with bearings and dimensions. 0 Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) 0 Pipelines: label company with volume and page. 0 All certification language as found in Appendix C. 0 Easements and rights -of -way shall be dedicated to the public. The dedication of all Easements and rights -of -way shall be accomplished free of liens. The dedication shall be accompanied by the Certificate of Ownership and Dedication language found in Appendix C. The Owner's and any lien holder's dedication, and restrictions if any duly acknowledged in the manner required for acknowledgement of deeds, shall also be provided. 0 All proposed Easements and existing Easements of record that have a designated route shall be shown on the plat with bearings and dimensions. The Owner shall be responsible for coordinating with all. Utility Providers the location of all utility Easements that are shown on the Final Plat. 0 Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within an Extraterritorial Jurisdiction (ETJ), this may be showin on the drawing or included as a plat note. 121 Metes and bounds description of the property to be subdivided shall be certified by a Registered Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and Vol.3J2_ Pg. distances to a corner of the original land grant survey of which the Subdivision is a part, according to the best available data. (Shown on drawing; not separate description) O All Subdivision external corners, angle points, points of curvature and points of tangency shall be set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded and shall be a TxDOT "Light Duty Setting" monument with an aluminum or bronze disk as specified in Appendix C of the TxDOT Survey Manual of April 2011. Alternately, Bernsten0 Standard Aluminum Base monument (or equivalent as approved by the County Engineer) embedded and backfilled with compacted sand may be used. All Daughter Lots, Blocks and rights -of -way within the Subdivision shall be fully monumented in compliance with the Texas Board of Professional Land Surveying Act and the Board Rules set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded. 0 Primary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a part. All boundaries shall be tied to a County control monument. 0 The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. El The On -site Sewage Facility (OSSF) setback as required by the Brazos County Health District. 0 The location, zone classification and panel Effective Date of the 100-Year Floodplain as identified on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal Emergency Management Agency (FEMA). !7 If there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A classification, or if there exists within or adjacent to the plat any water courses whose upstream drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year Floodplain as determined by an engineering study under the seal of a Registered Professional Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points within the plat. )] BFE's shall be shown for all points within the plat, as determined by the results of an engineering study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the plat, the BFE established by the accompanying FEMA- published flood study may be substituted for the engineering study. p A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot within the plat. This minimum FFE shall be twelve (12) inches higher than the highest spot elevation that is located within five (5) feet outside the perimeter of the Building, or two -feet above the BFE, whichever is higher. 0 If any areas within the plat include a 100-Year Floodplain (as determined by the results of an engineering study or as established by FEMA), a benchmark shall be established by the Owner within or immediately adjacent to the boundary of the plat. The location, description and elevation of the benchmark are required to be identified on the face of the plat. The elevation of this benchmark shall utilize the same vertical datum as that used in the engineering study to determine the FFE. 0 A separate drawing containing both existing and proposed topographic information at 2-FT contour intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing & proposed). 0 The certification language as found in Appendix C for both the Commissioner's Court approval and the County Clerk's filing certificate shall be located on the face of the plat. These signatures shall be obtained after approval by the Brazos County Commissioner's Court. 0 If any Lot within the plat will be served by a well or an On -site Sewage Facility (OSSF), a letter must be provided by the Brazos County Health District stating they have examined the plat and that it is in compliance with the Brazos County On -site Sewage Facility (OSSF) Regulations, Construction Standards for On -site Sewage Facility (OSSF) Regulations as published by the Texas Commission on Environmental Quality (TCEQ). This letter must be signed by a representative of the District prior to Final Plat approval. voi. (.3S7 - --Pg. 1 p If the plat contains a water well site, there shall be a depiction of the TCEQ separation requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41. El If rural route mailboxes are proposed, the plat note as found in Appendix G.2 for placement of such mailboxes shall be shown on the face of the plat. D If any areas of the plat are located outside of all incorporated areas, the plat note as found in Appendix GA regarding the requirement to obtain a unique Development Permit from the Brazos County Floodplain Administrator prior to locating or altering a structure or land shall be placed on the plat. 0 It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not duplicated. Subdivisions with different sections aye considered unique. The Owner shall check with the County Clerk's records for verification. W Driveway culverts for all Lots shall be designed by a Licensed Professional Engineer. 0 If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT) controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are required to be submitted with the Preliminary Plan stating that the general entrance or driveway configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required prior to approval of Final Plat. 67 The diameter and length for each driveway culvert shall be shown on a table on the plat. This information shall also be placed In the deed restrictions for the Lots in the Subdivision. 21 The Owner shall provide a letter of serviceability from an entity or entities providing water service or a letter stating that no service is available within 300 feet of the Subdivision and certifying that the Lots are suitable for private wells. El Any Improvements proposed within the Right -of -Way including, but not limited to, irrigation, landscaping, sidewalks, Subdivision identification signs, etc. shall be maintained in accordance with an executed license agreement between the County and the Owner. 0 This check list along with the required copies of the plat shall be submitted to the County Engineer for approval. Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property and detention basins, if needed. O All existing and proposed water courses or manmade drainage channels shall be located within a, Common Area to be maintained by Owner. Vol. ._ Pg.- Every Master Plan / Preliminary Plan shall include all of the following: ❑ Title Block with the following information: ❑ Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and surveyor. ❑ Proposed name of Subdivision. (Subdivision name & Street names will be approved through the Brazos County 911.) O Date of preparation. (include the date of any revisions on the plan.) ❑ Engineer's scale in feet. ❑ Total area intended to be developed. ❑ Proposed number of Lots to be developed. ❑ Abstract name and number. ❑ The Preliminary Plan shall carry the legend "PRELIMINARY PLAN FOR REVIEW PURPOSES ONLY". ❑ North arrow. ❑ Drawn on 24" x 36" sheet to scale of 100-feet per inch or larger. ❑ Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract. ❑ All horizontal control and vertical elevations depicted on the plan shall be tied to NAD83 and NAVD 1988 Datum. ❑ A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in detail to identify the location of the proposed plan. ❑ All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number, and existing use. ❑ All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the face of the plan drawing. ❑ County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district boundaries and Subdivision section and/or phase boundaries. ❑ Road names and Road designation (whether the Road will be public or privately owned), pavement width and Right -of -Way width for all proposed Roads within and all existing Roads abutting the plan. (Proposed and existing) ❑ All existing and proposed plan boundary lines, phase/section lines, and Lot lines with bearings and dimensions. ❑ Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) (Existing and proposed.) O Pipelines: label company with volume and page. ❑ The Preliminary Plan (including the entire Parent Tract if only a portion of that tract is to be subdivided) shall be shown on a single sheet, regardless of its acreage. The Preliminary Plan may also be shown on multiple sheets if necessary to show all detail and required information as required by this section. ❑ Size, in acres, of all Daughter Tracts. ❑ Centerline tangent lengths and curve data for all proposed Roads. ❑ Easements and rights -of -way shall be dedicated to the public. The dedication'of all Easements and rights -of -way shall be accomplished free of liens. Fol---� pg.-a- ❑ All proposed Easements and existing Easements of record that have a designated route shall be shown on the plan with bearings and dimensions. The Owner shall be responsible for coordinating with all Utility Providers the location of all utility Easements that are shown on the Final Plat. ❑ Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plan note. ❑ Metes and bounds description of the property to be subdivided shall be certified by a Registered Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and distances to a corner of the original land grant survey of which the Subdivision is a part, according to the best available data. (Shown on drawing; not separate description) ❑ Primary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a part. All boundaries shall be tied to a County control monument. ❑ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. ❑ The On -site Sewage Facility (OSSF) setback as required by the Brazos County Health District ❑ The location, zone classification and panel Effective Date of the 100-Year Floodplain as identified on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal Emergency Management Agency (FEMA). ❑ If there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A classification, or if there exists within or adjacent to the plat any water courses whose upstream drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year Floodplain as determined by an engineering study under the seal of a Registered Professional Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points within the plat. ❑ BFE's shall be shown for all points within the plat, as determined by the results of an engineering study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the plat, the BFE established by the accompanying FEMA- published flood study may be substituted for the engineering study. ❑ A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot within the plat. This minimum FFE shall be 12-inches higher than the highest spot elevation that is located within five feet outside the perimeter of the Building, or. two -feet above the BFE, whichever is higher. ❑ If any areas within the plat include a 100-Year Floodplain (as determined by the results of an engineering study or as established by FEMA), a benchmark shall be established by the Owner within or immediately adjacent to the boundary of the plat. The location, description and elevation of the benchmark are required to be identified on the face of the plat. The elevation of this benchmark shall utilize the same vertical datum as that used in the engineering study to determine the FFE. ❑ A drawing containing both existing and proposed topographic information at 2-FT contour intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing & proposed). ❑ If the plat contains a water well site, there shall be a depiction of the TCEQ separation requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41. ❑ It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not duplicated. Subdivisions with different sections are considered unique. The Owner shall check with the County Clerk's records for verification. ❑ The Owner shall provide a letter of serviceability from an entity or entities providing water service or a letter stating that no service is available within 300 feet of the Subdivision and certifying that the Lots are suitable for private wells. Vol. 3� 1 Pg. 1D ❑ If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT) controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are required to be submitted with the Preliminary Plan stating that the general entrance or driveway configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required prior to approval of Final Plat. ❑ For Road widening and drainage purposes the Owner shall dedicate the Right -of -Way. In the case of drainage that is provided for the Lots, it shall be located outside of the Right -of -Way in a private drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located within the Right -of -Way. ❑ Indicate the centerline length of each Road in the proposed Subdivision and its design speed. ❑ If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per the requirements of Article 8 of these Regulations. ❑ Locations of existing and proposed private alleys. ❑ Locations of existing and proposed public areas. ❑ Locations of other public Improvements, including but not limited to parks, schools and other public facilities. ❑ The location of proposed cluster mailboxes, as required. ❑ All proposed Off -site Easements for infrastructure construction must be shown on the Preliminary Plan. ❑ Proposed phasing. Each phase must be able to stand alone to meet requirements of these Regulations. ❑ Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property and detention basins, if needed. ❑ If the proposed Preliminary Plan is to be a Private Subdivision (containing privately maintained Roads), the title of the plan shall contain the phrase, "A Private Subdivision Refer to Article 8 for additional requirements. ❑ This check list along with the required copies of the plan shall be submitted to the County Engineer for approval. ❑ Include a description of contributing drainage to the proposed Subdivision. The submittal shall include the area, slope and type of Development in the contributing area. ❑ Drainage narrative in compliance with the BCEDG. ❑ Clearly indicate the method of sanitary sewage treatment and/or disposal such as, but not limited to, municipal sewer service, private sewage disposal system and On -site sewage facilities including the size and location of all proposed sewer mains and manholes. Preliminary grades for each main between manholes and the depth at each manhole shall also be shown. ❑ All existing and proposed water courses or manmade drainage channels shall be located within a Common Area to be maintained by Owner. va 357 � Pg. I I Every Final Plat must include all of the items provided on the Simplified Plat checklist as well as the following: ❑ For Road widening and drainage purposes the Owner shall dedicate the Right -of - Way. In the case of drainage that is provided for the Lots, it shall be located outside of the Right -of -Way in a private drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located within the Right -of -Way. ❑ If public Roadways are to be built as part of the plat, the plat note regarding the responsibility for construction of Roadways as found in Appendix G.3 shall be placed on the face of the plat. ❑ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. ❑ Indicate the centerline length of each Road in the proposed Subdivision and its design speed. ❑ If more than four mailboxes are to be provided within the Subdivision, cluster mailboxes shall be provided and the location of such shall be indicated on the plat. ❑ If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per the requirements of Article 8 of these Regulations. ❑ Locations of existing and proposed private alleys. ❑ Locations of existing and proposed public areas. ❑ Locations of other Public Improvements, including but not limited to parks, schools and other public facilities. ❑ All Off -site Easements for infrastructure construction must be shown on the Final Plat with a volume and page listed to indicate where the separate instrument Easements were filed. Separate instrument Easements must be filed prior or concurrently with Final Plat. ❑ Proposed phasing. All phasing shall be in accordance with the approved Master Plan and/or Preliminary Plan and each phase must be able to stand alone to meet requirements of these Regulations. Infrastructure costs should be separate for each phase of the Subdivision. ❑ Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property. ❑ If the proposed Final Plat is to be a Private Subdivision (containing privately maintained Roads), the title of the plat shall contain the phrase, "A Private Subdivision". Refer to Article 8 for additional requirements. ❑ In the case of an On -site Sewage Facility (OSSF), the Developer shall be' responsible for providing a Development Plan, as performed by a Professional Sanitarian, a Licensed Professional Engineer, or person certified as required by TCEQ Title 30 TAC Chapter 285. The sewage disposal plan shall be performed according rules and regulations established by the Brazos County On -site Sewage Facility (OSSF) Order and TCEQ Title 30 TAC Chapter 285. Vol. � pg. l a -- � ifI' fl awl awl itt r �7 l Dpl.i fe4� �g5p@F9igplip gtRRJl RBq n..��f8i E 2@g6g(6j�@R Flag oil gg i �R a �� 'R bigRyt �6lII.l Jill �� •� (+t' HIM' 7E1J@�yO fi�! 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CL Ln V: C) V. pi to co (I U) "4 0 m w q !i �4 . In 4 ci 'R C71 . q �s g - �; - - c! M .2 .ni - C, R le, OL6 LA d - "I M M M C% m Lm 0 10 W O q a N ul Mrl In 00 Ln Ch W O Ln m Cl ID C3 w cO M m co v- IV M (n rn 0 M 4 W W - 4 Ln CXD cq to cq C6 Id 6 %6 kd cd 'i C, �R %6 �a Cd - , :'. N N- %c— o ID O Ot r, co In g C3 to co M - 0 �10 2 I in tr; tA C, t: ! . . . . . . . . . . . . . . . . I I I 1 I m W M aniv co -m 10 0 TO N ton r, v 2 vq MR Q,,- A rl ;In �l So C.41 rl co N to C6 tu m Go 19 ;q rq 4 0% w M N 0 cn CD N CD Ln ci LO q 0 R 9 0 V q %D IV i-I q — '...'0. w R co ;� cun! -d m cc .1 r4 o - rl ci M ri co rl , "-- I C, EA In C4 0 C-0 %a 12 G r4 .4 .4 4 r. N. M Ln En cl, %n 18 y. Z RE 0 2 UA 0 W o §1 col 0-1 -91 0 -'.1 !,gl fn R-1 mi p p x 1 1 12 4� C9, ION �p M A M� 9 Im M P MR. s, M I con t v Vol. a57 pg. 14 The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted. as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code,114.026) i Witness my hand this i c4 day of Apga:t-- A.D. 2022 en McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this day of A PxT L, 2022. Duane Peters, County Judge Steve Aldrich, Commissioner Precinct 91 Russ Ford, Commissioner Precinct #2 Treasurer's Report for the MONTH OCTOBER 2021 Vol. tJ J7 pg. I S _ Rd omi-RUID! Com 'Him M-2 G w ci V 12 v ;g d ;it 10 ai Ld ri 4q,.*..,. ti ri 'n fil 1 1 !P .6 tA rl 4C, en 1. Lif, Ri-9 3 1Mw pg cn L4" P6 E. 00 Hill b b . . n00. . . spy Cry . . . .. I R g N, Vol. pg. The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Corte, 114.026) Witness my hand this `gt day of Aepz:�, A.D. 2022 9"S� aren McQueen County Clerk, County of jBRAZOS, State of Texas Examined and approved in open Commissioners' Court this l Q T day of 2022. Duane Peters, County Judge Steve Aldrich, Commissioner Precinct 91 Russ Ford, Commissioner Precinct 02 Nancy Berry, C mmissioner Prec' t #3 Treasurer's Report for the MONTH NOVE AMER 2021 LM 6 m %0 in CD Ln w ci 8. In' M LA W -8 a co to r-I 00 C! a? o rIt %a a) cq tq C4 a; 23 Zug, VI P, 14 Ln ul '0 w fq O m -12i 94 C, 5 -L -'I -t a! V. Ct cl 6F 9 I 1 cm (v !9 , 14 �i Do C-4 C4 co 10 rn Ln Ln LA r- CD O. o N Ul co r" C4 q. en r4 T CCDq IA M co %D 'r 14 t mn L n 00 ci r4 9 ui 6- Owww con NQ ti Ul in C! 3: IN; co Cz (D 14 ca C� cs rq SO rq to ui ci �4 C, CR cn 'I co q A CI z I rn rl mt. I A w; C4 Ln LQ LA d to co ca w Cn -T 14 tq 2 ai cd us pi 13 s ❑ oil Lu U) LU 0 to tu 08 M 9 8 j R m mc, X iCQ* ;Q A M, w 6i CA v to Vol. p.. J?D at 14 Do co An Di ko ro CD 2 ca ka LU COT cc ko m co co ID Im Hills 1 tabom.8 OM SIR 1 3 The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) Witness my hand this day of A hZE7 .. A.D. 2022 *an McQueen County Clerk, County of BRA.ZOS, State of Texas Examined and approved in open Commissioners' Court this 1 day of ��-- 2022. Duane Peters, County Judge Steve Aldrich, Commissioner Precinct #1 Russ Ford, Commissioner Precinct #2 vGt-- AA-M-� - Nancy Berry; tonunissioner Precin #3 Treasurer's Report for the MONTH DECEMBER 2021 AND O/E 12/31/21 Vol. 3S7 Kristeen Roe, CTA, PCC Brazos CountyTax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 04/05/2022 REQUESTOR Trevino Agustin 3r ADDRESS 3488 Highway 21 W Bryan, TX 77803 OWNER NAME Trevino Agustin 3r PROP ID# ' ' 47255 REFUND AMOUNT $120.21 REQUESTOR Fred & 3ean Galley ADDRESS PO Box 109 Fairfield Tx 75840 OWNER NAME Fred & 3ean Galley PROPID ' • 86405 REFUND AMOUNT 1$75.55 REQUESTOR TARA & KIFAH SAIFI ADDRESS 111305 Monarchs Way Montgomery Tx 77316 OWNER NAME Tara & Kifah Saifi PROP ID# 417807 REFUND AMOUNT. $306.69 REQUESTOR Storage Asset Management LLC ADDRESS 3501 Concord Rd Suite 350 York PA 17402 OWNER NAME CSGBSH PROP ID# 98536 REFUND AMOUNT 1$21.95 REQUESTOR ADDRESS OWNER NAME PROPID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# ' REFUND AMOUNT REQUESTOR NAME PROP ID REFUND Pg. VOL r O� W APPUCATION FOR TAX REFUND Collecting Office Nome Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS TREVINO AGUSTIN JR 3488 HIGHWAY 21 W BRYAN TX 77803-1125 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Legal: WEST LOOP INDUSTRIAL PARK PH 1, BLOCK 1, LOT 8, ACRES 2.45 SER# SSETX00109 HUD# TEX0489455 . Address: 3488 W SH-21 , Account # 47255 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2021 Taxpayees reason for refund: OP -Overpayment REFUND TO: BRAZOS COUNTY MORTIARY SERVICE INC TREVINO AGUSTIN JR 3488 HIGHWAY 21 W BRYAN TX 77803-1125 Payment Date Amount Paid Refund Amount Requested 02128/2022 $120.21 $120.21 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." Signatu ever y (� %f IIate 7 l - A��'� Phone # - Email Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. i TAX REFUND DETERMINATION The tax r n [�Qj�Appr ed j j Disapproved Author zed Officer Signature y- (talzxoaa Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date voi. pg. ��mG TAX RECEIPT 03102=22 08:29AM KRISTEEN ROE, CTA - PH# (979) 776-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4161 COUNTY PARK CT BRYAN, TX 77802 PAID BY: BRAZOS COUNTY MORTUARY SERVICE INC %TREVINO AGUSTIN JR 3488 HIGHWAY 21 W BRYAN, TX 77803-1125 Reeelpt Number- 3142931 Date Posted' 02d&022 PaymentType P Payment Code Over/Refund Total Paid S120.21 Property ID Geo Legal Acres Owner Name and_Address 47255 -64800MI01-0080 2.4500 TREVINO AGUSTIN JR Legal Description BRYAN, 3488 HIGHWAY 21 W BRYAN, TX 77803-1125 WEST LOOP INDUSTRIAL PARK PH 1, BLOCK 1, LOT 8, ACRES 2.45 SER# SSETX00109 HUD TEX0489455 Situs DBA Name 3488 W SH 21 , BRAZOS COUNTY MORTUARY SERVICE Entity Year Rate Taxable Value Stmt # Vold Original Tax l7iscnts P&i Ati Fees Overage Amount Pd. Z REFUND ENTITY 2021 0.00000 0 145328 N 120.21 0,00 0.00 0.00 0.00 120.21 12021 Balance Due As Of 0212812022; 420.21 Operator Batch tmaore 40197 (03/0112022TvD Pax I Tender Detalls Check 9899 Description Recelpt issued in Accordance YAM Secilon 31.076 of the Texas Property Tax Code vc)t . 26r7 Pa a.3 Amount 12021 120.21 Total Paid 120.21 r.Oac. .C� rs APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS GALLEY FRED W & JEAN L REVOCABLE TRUST FRED W & JEAN L GALLEY TTEE 3014 CORONADO DR COLLEGE STATION TX 77845-7726 Collecting Taxfor. (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: SOUTHWOOD FOREST PH 3B, BLOCK 69, LOT 7 Address: 3014 CORONADO DR , Account# 86405 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2020 07/31/2021 $8989.62 $75.55 Taxpayer's reason -for refund: OP -Overpayment REFUND TO: FRED W & JEAN L GALLEY 3014 CORONADO DR COLLEGE STATION TX 7784S-7726 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." 13 5i nature V 99 Ph� one 0 Emalll Xd esrd s if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state ]ail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION TMtexre is��isapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date u01.7 p9• TAX RECEIPT 08104/2021 09:06AM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: GALLEY JEAN & FRED 3014 CORONADO COLLEGE STATION, TX 77845 Receipf Number 3062666 Date Posted 07/312021 Payment Type `— P: Payment Code • r Over/Refund Total Paid (� S8 989.62 Property (D Geo _ _ _ Legal AcresNam __ --Owner e aria Address _ 86405 1582500-0690-0076 - • 0.0000 GALLEY FRED W 8-JEAN L REVOCABLE r- - -- - - ---• •---- • -- - - - •• -- - .. -- - • - - - - • • FRED W A JEAN L GALLEY TTEE Legal Desc_r_iption-_ _ • 3014 CORONADO DR SOOTIiW00D_FORESTP_H_3_B, BL6CK6_9, L_OT_7_ _ _ - COLLEGE STATION, TX 77845-7726 Situs • _ _ �_- DBA_ Name _ 30'14 CORONADO DR , - � - •• • - - Eritify Year Rate Taxable Value Stint # Void_ - Original Tax Discnts P&I tt Fees �_Ov_e_rge Amount Pd- Z REFUND ENTITY _755 0.00000 0 146127 _ N 75,55 , 0.00 _ 0.00 _'A_ 0.00 0.00 75.65 BRAZOS COUNTY 2020 OA9500 457,647 46357 N 1.694.98 0.00 305.10 300.01 0.00 2.300.09 CITY OF COLL STAT. 2020 0.53462 476.416 46357 N 1,952.54 0.00 353.26 347.37 0.00 2,663.17 COLLEGE STATION ISD 2020 1.22900 492,647 46357 N 2,911.44 0.00 524.06 515.32 0.00 3.950.81 8,989.62 Balance Due As Of 07/3112021: -75.55 Tender _ _ Details Description_ - _ _, _Amount, Check 110 8989.62 8989.62 Operator Batch tmoore-36995(0810412621TMj Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tau Code \10t. aSr7 Pa. 0.c7- TOtai Pall - 8.989.621 7"a=_�m%bt. APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS n G130Nnr n R �.r� r n =rorav vrersea r-rrL-r�� 2158 MOUNTAIN WIND LOOP BRYAN TX 77807-5124 PROPERTY DESCRIPTION Legal: AUTUMN RIDGE, BLOCK2, LOT Address: 2158 MOUNTAIN WIND LOOP , ACCOunt- # 417807-- TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2021 Taxpayer's reason for refund: OP -Overpayment REFU N D TO: SA1F1 KIFAH & TARA 11305 MONARCHS WAY MONTGOMERY TX 77316-3201 Collecting Tax for: (taxing entitles) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station 1SD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid 01/31/2022 $3846.20 Refund Amount Requested $306.69 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information.on this form is true and correct." :4_ . Signature X Date 9 p SAS 3�(�dD `#'�.rasc�t- � (�, y��noo. corn Phoned Email Address If you make a false statement on this application, you could be found guilty of a• Class A misderri2anot or a state fall felony. - under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Th tax 7re d is [ A proved ]Disapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date i VQi. _3—S r7— pg. a7 TAX RECEIPT 03/31/2022 01:34PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: SAIFI TARA LYNN & KIFAH 11305 MONARCHS WAY MONTGOMERY, TX 77316-3201 Receipt Number' 3139106 DateAosted _01/31/2022 PayMen tType P. Payment Code O%eNRefund Total Paid 53,846.20 Property ID Geo Legal Acr_e`s Owner Name and -Address 417807 '118897 Ot)02-0040 .. 0.0000 SAIFI TARA LYNN & KIFAH '.' ' 11305 MONARCHS WAY Legal Description MONTGOMERY, TX 77316-3201 BLOCK2 AUTUMN RIDGE , LOT Situs DBA_Name 2158 MOUNTAIN WIND LOOP Entity �lfear "Rate Taxable Value Stmt # - Vold- ' Origtnai Tax P&1 A_ tt_Fees -Overage Am_ o_ unt Pd _ . _ Z REFUN_D ENTITY _ 2021 0.00000 0 _ 145066 , N 356.69 _Dls_cnts .. on o.00 0.00 0.00 306.69 EMG SVCS DIST #4 2021 0.08725 215,166 83865 N 144.70 0.00 0.00 0.00 0.00 144.70 BRYAN ISD 2021 1.22680 190.166 83865 N 2.332.96 0.00 0.00 0.00 0.00 2,332.96 BRAZOS COUNTY 2021. OAS350 215,166 83886 N 1.061.85 0.00 0.00 0.00 0.00 1,061.85 3,846.20 Balance Due As Of 0113112022:-306.69 Tender - Details Description ' Amount Check 2849 _ 3846.20 Operator' Batch_ Iemerson 39853 (02092022 LE) 3846.20 Toial'Pald' 3,848.20 Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code TMA6SamLkM1 hw \16t.3S7 pcl� a(�) APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4251 County Park Court Bryan, Texas 77802 Pit. 979 775.MO OWNER'S NAME AND ADDRESS CSGBSH BRYAN TX I LLC 1 PRESIDENTIAL BLVD STE 201 BALA CYNWYD PA 19004-1007 PROPERTY DESCRIPTION Legal: BUSINESS PERSONAL PROPERTY Address: 741 N HARVEY MITCHELL PKY Account g 98536 TAX PAYMENT INFORMATION Name of Tatting Unit Tax Year of Refund ZREFUh'B 2020 Taxpayees reason for refund: OP -Overpayment REFUND TO: STORAGE ASSET MANAGEMENT LLC 741 N HARVEY MITCHELL PARKWAY BRYAN TX 77807 Collecting Tax for. (taxing efrt &S) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station 1S0, F1, F2, F3, F4, City of Kurten, Navasota ISO Payment Date Amount Paid Refund Amount Requested 08/13/2021 $1433.52 $23.95 Sign below and return form to the Brazos County Tax Office. "t hereby apply for the refund of the st ave-dtscribed taxes and certify that the information on this form Is true and correct." Sigsistuce� bate Phone it Email Address if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jaill felony under Texas Penal Code Section 37.10, TAX REFUND DETEUAINATION t is [ p ) Disapproved Authorize Officer Signature 4/ ialaoaa Date Authorized Officer of taxing unit for refund applications over amount required under Section 91.11 Tax Cade Authorized Officer Signature Date Vol, W% pg. TAX RECEIPT 04/011202201:48PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: STORAGE ASSET MANAGEMENT LLC STORAGE SENSE-BRYAN 741 N HARVEY MITCHELL PARKWAY BRYAN, TX 77807 Receipt Number 3062956 Date Posted 0811.312021 Payment Type P Payment Code _. Over/Refund Total Paid _ 81,433.52 Property ID Geo _ Legal Acres Owner Name and Address_ 98536 899600-000.0-1986 0.0000 CSGBSH BRYAN TX I LLC Legal Description STE 2011DENTIAL BLVD BUSINESS PERSONAL PROPERTY BALA CYNWYD, PA 19004-1007 S-arts DBA Name 741 NHARVEYiorrckdt.PKY , CUSE56ART-HARVEYMITCHELLPKWY#258 Entity Year Rate Taxable Vafae Stmt# Void• • Original Tax Discnts P8d Att Fees Overage Amount Pd Z REFUND ENTITY 2020 0.00000 0 148140 N 23.95 0.00 0.00 0.00 0.00 23.95 BRAZOS COUNTY 2020 . 0.49500 43,710 31101 N 216.36 0.00 41.11 38.62 0.00 296.09 CITY OF BRYAN 2020 0.62900 43,710 31401 N 274.93 0.00 52.23 49.07 0.00 376.23 BRYAN ISD 2020 123250 43,710 31101 N 538.73 0.00 102.36 96.16 0.00 737.25 1,433.52 Balance Due As Of 0811312021: -23.95 Tender Details Description Amount Check 1159 1433.52 1433.52 Operator • Batch - - - - - Total Paid tmoore • 37120 (08111k071TA - 1.433.62 Page 1 Receipt issued in Accordance vith Section 31.075 of the Texas Property Tax Code vok_P�. 3.-. r Sp a. kA :55 7-4 �. LT .T, C9 N 40 FAwm Vol. _3s7 • Pg..�� BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2021-2022 BUDGET YEAR NO.21/22 27.1— 27.6 On this the 12th day of April 2022 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Russ Ford, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 12th day of April 2022 the Court heard and approved a budget amendment(s) for the 2021-2022 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 7 September 2021, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 12th day of April 2022. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 21122 - 27.1 4/12/2022 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE GmntFund NRA - Sheriffs Office Intergovemmentat Revenue 4.455.00 Grant Fund NRA - Sheriffs Office Departmentat Support Expenditure 4,455.00 Sheriffs Office To recognize revenue and establish budget for the NRA grant funds received by the Sheriffs Office for FY 2022. �NI General Permanent Improvement Fund General Permanent Improvement Fund General Permanent Improvement Fund General Permanent Improvement Fund General Permanent Improvement Fund General Permanent Improvement Fund General Permanent Improvement Fund General Permanent Improvement Fund - General Permanent Improvement Fund General Permanent Improvement Fund General Permanent Improvement Fund General Permanent Improvement Fund General Permanent Improvement Fund Commissioners' Court - Non Capital Commissioners' Court - Non Capital Commissioners' Court - Non Capital DEPARTMENT NAME Commissioners' Court - Cap! Fleet Shop -Light Equipmen Capital Commissioners' Court - Capi Elections Administration - Capital County Annmev - r nniral District Attorney - Cr Sheriff Office -Jail - C Road & Bridge - Cal Road & Bridge - Cal Commissioners' Court - Commissioners' Court - Sheriff Office - Car BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 21122 - 27.2 4M 212022 CLASS DESCRIPTION I ACCOUNT CATEGORY I INCREASE I DECREASE Other Financing Uses Other Financing Source Juvenile Services -Non Capital Repairs and Maintenance Juvenile Services - Non Capital Contract Services of funding to cover projects that are not budgeted in FY 2022, like additional funding to purchase replacement vehicles for FY 2023, Greens Prairie Road Project and ding maintenance repair. 7, '"t` m 3 Y� ate`"- '- --`ax _ •L,�!fi'7�.e 3�'vi ,;::��,��.. ..-K..,.;� �''>�_ :;Coun� Jud" eI Koval-- Rk•.x-. � �-�. f..;d�te='. •__ von. 357 pg, 3q BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 21122 - 27.3 4/12/2022 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Contingency Departmental Support Expenditure 7,600.00 General Fund Other Financing Uses Expenditure 7,600.00 Commissioners' Court - Non Capital Other Financing Sources Revenue 7,600.00 Commissioners' Court - NonCapital Risk Management -Non Capital Departmental Support Expenditure 7,345.00 Commissioners, Court - Non Capital Risk Management -Non Capital Contractual Services Expenditure 255.00 Risk Management o reallocate funds to complete the Administration Building Camera Project 3 *sai _�_rY 7 Vol. 3-S fig. _ BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 21122 -27.4 4/12/2022 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE General Fund Information Technology - Services Contractual Services Expenditure 45,784.00 General Fund Other Financing Uses Expenditure 45,784.00 Commissioners' Court - Non Capital Other Financing Sources Revenue 45,784.00 Commissioners' Court - Non Capital Information Technology - Non Capital Professional Services Expenditure 45,784.00 Information Technology To reallocate funds to cover the professional services costs to move law enforcement's Inform Records Management System from the City of Bryan datacenter into the Brazos ,Countys dataccnter. .t s. -•r -s F q r�Y. 'ifr:•• - �3 �.r .r �:f':+'^'4?. �: t�.3' '��:i.�G": "�'' y-Jt{r•.i_T� ".': Cb";,:• .^«:.� Date: • _ _ _ _ - - � �;,;, ., .9/6J2022t s' - F w ,y. A�t BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 21122 - 27.5 411212022 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE Commissioners' Court- Noe capital - Information Technology -Non Capital Departmental Support Expenditure 60,881.00 Commissioners' Court - Non Capital Information TechnotoU -Non capital Professional Services cndlturo 60,881.00 Information Technology -Non Capital Realloacation of fending for CIP 022-567. This project relocates the Inform Records Management System from the City of Bryan Data Center to the Brazos County dataccuter. P" tip',: 6 Lnvlj ad NU, i=617 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 21122 - 27.6 4/12/2022 FUND NAME DEPARTMENT NAME CLASS DESCRIPTION ACCOUNT CATEGORY INCREASE DECREASE GtantFund County Attorney-NRA Intergovernmental Revenue 2,352.00 Grant Fund County Attorney-NRA Departmental Support Expenditure 2,352.00 County Attorney - NRA To recognize revenue and establish budget for the NRA grant funds received by the County Attorneys Office for FY 2022. yr ;��.9r �:. ......--•--,s "r-�r-^-` --n� '��-�"-.s..^;--:---�""-r•-`.,.. tt '-�� :� =�: _; �' •" -� • -'_:; `=#_` �' ;t" ;z-:tit ,z-Y;l C60 tyy; Jud9e,�aPF[o16: eh 'r PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: 04-12-2022 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) , Applies To Sheriff Office — Administration Stumpf, Michael. Change of Status Approved in Commissioners' Court: 04-12-2022 : County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) voi. 35'7 pg. 39