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2022-03-22 10:00AM REGULAR MEETING
e b, FILED FOR RECORD z 0 DATE AT -.00 O'CLOCK M . KAREN MCQUEEN --W�QOS COUTY CLJFPK BRAZOS COUNTY B RYAN,: T EXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON MARCH 22, 2022 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, B RYAN, TX 77803. THIS MEETING WILL BE CONDUCTED BY VIDEO CONFERENCE WITH AT LEAST AQUORUM OF COMMISSIONERS COURT MEMBERS PARTICIPATING IN PERSON AT THE COUNTY ADMINISTRATION BUILDING,IN ACCORDANCE WITH THE PROVISIONS SET FORTH IN SECTION 551.127 OF THE TEXAS GOVERNMENT CODE. THE PUBLIC MAY WATCH THE MEETING LIVE AT FACEBOOK.COWBRAZOSCOUNTYTX. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Cauley 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3 -16 3. Request from Purchasing Department for a Payment Authorization to Texas Department of Licensing & Regulations for elevator report inspection fee in the amount of $20.00. Purchase Order was not obtained in advance. 4. Approval of Order for Special Election to be held May 7, 2022. 5. Approval of Notice of Election for May T, 2022 Special Election. 6. Approval of the early voting locations and hours for the May 24, 2022 Democratic and Republican Primary. 7. Approval of recommendations for Judges and Alternate Judges for the May 7, 2022 Vol. ��._GI -`� -. Special Election. 8. Approval of Assignment for vendor name change for Contract #22-009R from Asure Carpet Cleaning Services to ACC Texas Services LLC. 9. Award of Bid Contract #22-105 Hydrated Lime. Recommended vendor - Austin White Lime Company, LTD. 10. Award of Bid Contract #22-107 Transportation of Deceased & Cremation Services. Recommended Vendor- Hillier Funeral Home. 11. Approval of Agreement #22-120 with Matrix Technologies for the Monitoring of Security Systems throughout the Brazos County. 12. Approval of Agreement #22-633 with Permitium for the County Clerk's Office. 13. Tax Refund Applications for the following: Overpayments • a. Donna Byrd-Tunsel - $7.63 • b. Anne Grisham - $73.17 Payment in Error • c. Ke Lin - $1,500.00 14. Budget Amendments. • Budget Amendments FY 21 /22 24.1 - 24.2 15. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms 16. Payment of Claims. 17. Acknowledgement of FY 2021-2022 Budget to Actuals by Fund as of March 16, 2022. 18. Juvenile Director's report on detention population. 19. Sheriff's report on inmate population. 20. Announcement of interest items and possible future agenda topics. 21. Call for Citizen input and/or concerns 22. Adjourn. Vol. 3 �� .5 PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1, cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4, such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803. is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. `halo �_ Pg. MINUTES MARCH 22, 2022 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, March 22, 2022 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Russ Ford, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; 1 rma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Cauley 2. Call for Citizen input and/or concerns There was no Citizen input. Consider and take action on agenda items: 3 -16 3. Request from Purchasing Department for a Payment Authorization to Texas Department of Licensing & Regulations for elevator report inspection fee in the amount of $20.00. Purchase Order was not obtained in advance. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 4. Approval of Order for Special Election to be held May 7, 2022. A copy of the Order is attached. Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 5. Approval of Notice of Election for May 7, 2022 Special Election. A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 6. Approval of the early voting locations and hours for the May 24, 2022 Democratic and Republican Primary. A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 7. Approval of recommendations for Judges and Alternate Judges for the May 7, 2022 Special Election. The Court approved as submitted the list of appointments for Presiding Judge and Alternate Judge for the May 7, 2022 Special Election. A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 8. Approval of Assignment for vendor name change for Contract #22-009R from Asure Carpet Cleaning Services to ACC Texas Services LLC. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 9. Award of Bid Contract#22-105 Hydrated Lime. Recommended vendor- Austin White Lime Company, LTD. A copy of the service contract is attached. VOL _� pg.� Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 10. Award of Bid Contract #22-107 Transportation of Deceased & Cremation Services. Recommended Vendor - Hillier Funeral Home. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 11. Approval of Agreement #22-120 with Matrix Technologies for the Monitoring of Security Systems throughout the Brazos County. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 12. Approval of Agreement #22-633 with Permitium for the County Clerk's Office. A copy of the license agreement is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 13. Tax Refund Applications for the following: Overpayments • a. Donna Byrd-Tunsel - $7.63 • b. Anne Grisham - $73.17 Payment in Error • c. Ke Lin - $1,500.00 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 14. Budget Amendments. • Budget Amendments FY 21/22 24.1 - 24.2 24.1 Transfer Contingency funds to Elections Administration. 24.2 Reallocate HAVA - General Compliance Grant funds. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 15. Personnel Change of Status. N/01. -- 3j�b pg.--,-H-.-- • a. Employment & Separations • b. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 16. Payment of Claims. Claims 8114021 — 8114180 9004520 — 9004559 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 17. Acknowledgement of FY 2021-2022 Budget to Actuals by Fund as of March 16, 2022. The Court acknowledged receipt of the 2021-2022 Budget to Actuals by Fund as of March 16, 2022. 18. Juvenile Director's report on detention population. Juvenile Director Linda Ricketson reported there are 23 juveniles in the detention center, 20 are male and 3 are female, and 44 have electronic monitors. There are 3 youth in isolation as per medical protocol for new intakes and no cases of COVI D-19 among the juveniles or staff. 19. Sheriff's report on inmate population. Sheriff Wayne Dicky stated there were 587 inmates in jail, 498 inmates are male and 89 are female, 66 have electronic monitors and 9 are pending for processing. There are no positive cases of COVI D-19 among the inmates or staff. Due to the number of cases remaining at zero for the last six weeks, the Sheriff no longer intends to report those numbers to the Court unless there is a change. 20. Announcement of interest items and possible future agenda topics. Commissioner Ford discussed wanting to find a way to aid Ukrainians during this time of war. He suggested that the Sheriffs Office look through any expired gear and equipment to send to the Ukraine. Commissioner Aldrich added that the Constables Offices do the same. Judge Peters interjected that legally, the Commissioners Court cannot just give away County owned property and that the proper legal process must be observed. Commissioner Aldrich asked about the status of a Workshop Session regarding the job description of the budget officer. Commissioner Cauley noted that during an Executive Session there was discussion about organizing a Workshop Session on the matter. i v0,f. 3�J Pg. �0 21. Call for Citizen input and/or concerns Emergency Management Director Michele Meade, gave an update on the severe storm system from March 21, 2022. She stated that our community was blessed with minimal damage and very little hail. The National Weather Service is in the process of identifying any tornadoes that potentially touched down and a drone team will be sent out today to get footage of any damage. Commissioner Ford thanked Michele and Jason Ware, Deputy Director of Emergency Management for their work through the storm last night, and also BTU for their quick response to restore power. Commissioner Aldrich stated that Houston appeared to get much worse weather. 22. Adjourn. �s�tE Op g� v: dog Cr pg�..f�4'• The foregoing minutes of the Commissioners Court Meeting held March 22, 2022 have been . examined and are approved in open Court this 121h day of Apri1.2022, in Bryan, Brazos County, Texas . Duane Peters Steve.Aldrich County Judge Commissioner, Precinct 1. Russ Ford Nancy Berry Commissioner, Precinct 2 Commissioner, Precinct 3 Irma auley Commissioner, Preci 4 Attest: Karen McQueen County Clerk . _ • Z'i!� BRAZOS COUNTY COMMISSIONER'S COURT DAY OF , 20�� 1,618o,o AM/PW Name (PLEASE PRINT) Afj-6req Locc#- Chou'v/ 0014f scan Organization (PLEASE PRINT) L udent W- Qo • %m - ss;cv, eats -- VOL Pg I of Q BRAZOS COUNTY COMMISSIONER'S COURT zz �'- DAY OF , 20 ��- it t (PLEASE PRINT) �Ikjte;KJ (i �, 'peel S"Aou"�( Organization (PLEASE PRINT) �ovN� �11� � A 0 :Fu VC-4, .( NO s-c5p i) CS () Vol. Item Coversheet Page I of 1 BRAZOS COUNTY BRYANJEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 3/22/2022 ITEM: Request from Purchasing Department for a payment authorization to Texas Department of Licensing & Regulations for elevator report inspection fee in the amount of $20.00. Purchase Order was not obtained. TO: Commissioners Court FROM: Celina Nava DATE: 03/15/2022 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT., $0.00 ATTACHMENTS: File Name Description Type PA 89810.pdf PA for Elevator Fee Inspection • Backup Material Coun Judge \101. pg. _ h4s://brazos.novasagenda.com/agenda.web/CoverSheet.aspx?ItemID=25354 3/15/2022 • ti��ia � v *i BRAZOS COUNTY Payment Authorization Vendor #: 5645 Division: 11000500 Pay to: Texas Department of Licensing & Regulation ation - Today's Date: 3/15/2022 Address: p n Box 12157 Austin_ Texas 78711 Attach ALL supporting data such as invoices, meal and hotel receipts, airline tickets, seminar brochure(s) or syllabus, brochure(s) or syllabus, registration forms, etc. INVOICE DATE INVOICE - NUMBER ]DESCRIPTION QUANTITY UNIT PRICE TOTAL 3/14/2022 89810 Elevator Report of Inspection Fee 1 20.00 20.00 °I, the requisitioner, hereby certify that the Item(s) andlor FREIGHT services) on this requisition have been or will be used TOTAL $ exclusively for the benefit of Brazos County. They have been purchased in compliance with Section 262.021 - Section 262.034 of the Local Government Code . I further certify that I am aware of the criminal penalties resulting from the violation of these State laws.' 6r, Requisitioned By Approved/County Judge Approved/County Auditor 1 1/1 111 11 . ::1111 1 11 Vol. 5-0,5 pg.-6�e-- TOTAL $ 20, 0 E41 TEXAS DEPARTMENT OFOCENSING ANO'KEOULATION P.O. EfoxI121.57 -.Austin, Texas778711057 1.800-803-9202 - (512) 403-6599.. FAX.(512)-475._247j 5abwktdrS@w1r.tdx8w3Ov ELEVATOR./.ESCALATOR AND, RELATED EQUIPMENT REPORT OF MPECTION Fu;sLAiqrTocK*m3w64, FrALTHANDSAFElY COCE TH= mLro7BEFILLEDOUrCOMFLErELYANDSUBMITTEDVVIiA7ACMMrSIFNEESSAW.-ALL MCRAAMONMUST BETYPEDOR PR INK INSPECTION:DAT-A.--'TOBEC,tOMPLETED-BY. INSPECTOR F1ljNG.!:fEF_-'$26 PER UNIT 1.hit # Tofl r-BB#,M 13. DBUMMO e-Nk 5.-, EMIcrihg Nm, Travis Oucauon jBi jc�jrfgBr.WgnqlloiX Q*. elevator k Mufa6turec-.0tistevator BuRdingRysical-Locailon'. 3 101'Nxffi TOagAge- Ue Bryan Tdxas 77803 n %!�bef, Sheet, Sul(d'M,,Ap;. �b PV Statd 40 GLS 9. Type of (hi*Oieckone). MfAass T_'Esc. MW �Frt rW.L r 10. MVe Nb6hne: (bhedkone) •1�04 V:Eectricrf—',FdraWic r-Ciher(speay), 11, YW hstaged: 12..*Year Altered: 201$ 13. # of -Roors: 2. 14: 100 16; # of'Car Openings: 1 17. DjeCato for NuC5,Year Salety,Test 2027 18, Test Data Tag WR960? Y es j t�b. 19. TMrOf iriSPKUCh.(q*kw'*'dj apply) Amuil FVuftied to Service: Afteragon r b. Re-hspection -Yw mol: ir—jow 20.*1 F:U6 Oc)de Year \4ci ;(Ljsi5 pagwtEbb2a9 adcr6orialpagps'are-necessary���Meckbox-."If 8:M`026-ls.aftacted. F;bpeat PAW Co ny..ents:,.Lbdthe.REM,(adcWonal:rnfo=Uofyform):fora ny-cam LTds WW- 22JW5PWrOR8JGNALTLFElS FWJFED FOR CERnFlCATEPF=EMNG.: Fctrtfy thls 19 a true report -of -Try irmpockn. l,furttwcert1fy:M the InfuTrdtion,on-this repod.'ls:,correcL 20098 Shannon PNjp.pj- .2(18/2022 . J icP LRINSPUCN k#OdWN=FV1rfW JmpocterSgroftro DIoUmedonC"oted GWACTINFOFd1AATION=TOBECOMPLETE)BY,OWEROROVMAGM 23:. hire Obrtactftne Kjaber: 4qG1 5'4- [- 4 qVV% AreaCade, FMmN- Owvhet� Bqs!nesbftJbHc:BTaH Addmss-.- u Owners Mffing'Addrest.2 ON", Ote 0... � )6(, . Ir 2.111 - =.-r =-f d0c6remmAicn. Sdo-'ZIP. .6 ' 7 T1 C 24. Djgdhg tg!.r*r1nO-' i estc -� . Gmtgotftnaftnter: 0 escoda RIMNUTbet 13 4r ng-Cbntabt Business/Ribric Etall Addresw B(Acring Contact WlingAddtes� _%_ - )'m - hi NLAI-1 Sr 0,14 �L .y, MMORMERAGENT SIGNATUFr:ISFWJFMFORCBMRCATEPP40CE=NrA fed""Odnad8 tow;vo I Oluddn Cap via All c#rrespo1nddhce'Mcludln§!"ql notices Will tie. sent to(Ohack,110): r-16NnerAddross r-kifldingtoritact Address TTR:p pv;9 R -pro ray. wipht,,mv Page.! of 1 VOL 3 J5 pg. Texas Department of Licensing and Regulation Ff.,O. Box 11157 —Austin, Tekas 78711 (800) 8034202 — (512) 463450 — FAX-(512).475.2871 www tdlrtexas.gov - cs.elevators.escalators@tdirtexas.gov ELEVATOR CERTIFICATE COMBINED FEE WORKS-HEET Building Name- T`GiV ►� . , cL-ti r5�') ELBI # Address l © t t_xc� S fide . �N-6LIl L-y- -7"G VD a Contact Name Phone #. 12t-jq . 3(�e t—L)qE;o Address ZO-!�. l� G `ovvn - ian fwe an 71.`C0 DECAL NUMBER Filing- Fee $2b Waiver'Fee ($60.per violation Delay Fee ($50 per violAon) Late Fee (see.note for -calculation)- Total Due 1 zo . 2 3 4 5 6 7 8 9 10 11 12 13 1.4 '15 16 17 18. 19 20 Add up each .column CHECK NUMBER TOTAL D.UE' _ 7 0 D-D Use thisworksheet to' submit one check to pay the fees .for up to 20 units. List each decal number and `then mark. each fee that pertains to that piece of equipment. Add. all of the fees- due anti -submit- one check in-thea amount along with all of the appropriate paperwork for each Certificate of Compliance: Make checks payable to the Texas Department of Licensing and Regulation. *A .sate. fee Is due after 60 -days- from the date of inspection, at a rate of $1.0 per every 30 days over the. 60th day. 018ELE Combo Worksheel (Revised 112014) Vol, pg. 5g -- ORDER OF SPECIAL ELECTION (ORDEN DE ELEMON ESPECLIL) An election is hereby ordered to be held on May 7, 2022, in Brazos County, Texas for voting in a special election to adopt or reject the proposed Constitutional Amendments as submitted by the 87" Legislature, Special Session, of the State of Texas. (Por la presente se ordena que se 11eve a cabo una elecci6n el dia 7th de Mayo, 2022 en el Condado de Brazos County, Texas, con el para votar en la Elecci6n Especial para adoptar o rechazrn• las ennriendas a la constituci6n propuestas tal como fueron presentadaspor la 87° Legislatura Sess6n Especial del Estado de Texas.) Early voting by personal appearance will be conducted at: (La votaci6n adelantada en persona se llevara a cabo de lunes a viernes err.) Brazos County Elections Administration, 300 E Wm J Bryan Pkwy, Suite I00, Bryan Galilee Baptist Church, 804 N. Logan Street, Bryan Arena Hall, 2906 Tabor Road, Bryan MSC, TAMU Campus, Room L526, College Station College Station Utilities Meeting & Training Facility, 1603 Graham Rd, College Station Monday -Friday, April 25-29, 2022, 8:00 a.m. — 5:00 p.m.; Monday -Tuesday, May 2-3, 2022, 7.00 a.m.-7:00 p.m. (tunes a vrer nes, de125 a129 de abrrhde 2Q22, 'de 8 00 a m a 5 00 p rn` lrrnes_a rnarfes, 2 y 3 de Mayo de-__4 de 7 00. P. Applications for ballot by mail shall be mailed to: (Las solicitudes para boletas que se votar•dn adelantada por correo deberdn enviarse a) Trudy R. Hancock, REO, CERA, Early Voting Clerk 300 E Wm J Bryan Pkwy, Suite 100 Bryan, Texas 77803 Fax to (979) 361-5779 or email to brazosvotes@brazoscountvtx.gov IF YOU FAX OR EMAIL TOE APPLICATION, THE ORIGINAL MUST BE RECEIVED IN THE OFFICE WITIMN FOUR DAYS (Si envia la solicitrrd por fax o correo elech-&ico, la ofrcina debe recibir el original dentro de los cuatro dias) Applications for ballots by mail must be received no later than the close of business on: April 26, 2022 (Las solicitudes para boletas que se votaran adelantada por correo deberdn recibirse no mas tardar de las horas de negocio el. 26 de Abril, 2022) Federal postcard applications must be received no later than the close of business on: April 26, 2022 (La tarjeta Federal de solicitud deberdn recibirse no rn6s tardar de las horas de negocio el: 26 de April, 2022) Issued this the 22nd day of March, 2022. (Emitada este dia 22nd de Marzo, 2022. of County Judge (Firma del Juez del Condado) Vol. 3!55 — pg. !�ge__ NOTICE OF SPECIAL ELECTION (A VISO DE ELECCIONESPECIAL) To the registered voters of the County of Brazos, Texas: (a los votantes registrados del Condado de Brazos. Texas) Notice is hereby given that the vote centers listed below will be open from 7:00 a.m. to 7:00 p.m., on May 7, 2022 for voting in a special election "For the purpose of adopting or rejecting the proposed constitutional amendment as submitted by the 87th Legislature, Special Session, of the State of Texas". " Por la presente se noti ica que los centeos de votacion que se enumeran a continuation estaran abiertos de 7. 00 am a 7.•00 pin el 7 de mavo de 2022 para votar en una eleccidn especial "Con el fin de adoptar o rechawr la enmlenda constitucional propitesta presentada por la 87' Legislatura, Sesion Especial. del Estado de Texas ". LOCATIONS) OF VOTE CENTERS (DIRECCIONESDE LAS CENTRO DE VOTACION) Vote Centers (centro de votacion) Address (Direccion) 2 College Station Utilities Mtg & Tng 1603 Graham Road, College Station 7 First Baptist Church -Bryan 3100 Cambridge Drive, Bryan 9 Bryan Ballroom 703 Palasota Drive, Bryan 10 Brazos County Elections Admin. Bldg. 300 E Wm J Bryan Pkwy, Suite 100, Bryan 13 Texas A&M College of Medicine 8447 Riverside Park%vay, College Station 15 College Station City Hall 1101 Texas Avenue, College Station 22 Arena Hall 2906 Tabor Rd., Bryan 24 Wellborn Baptist Church 14575 FM 2154, College Station Early voting by personal appearance will be conducted each weekday beginning April 25 through May 3 at: (La votacion adelantada en persona se llevard a cabo de hines a viernes desde el 25 de abril hasta el 3 de'mayo en_) Brazos County Elections Administration Building, 300 E Wm J Bryan Pkwy, Suite 100, Bryan Galilee Baptist Church, 804 N. Logan, Bryan Arena Hall, 2906 Tabor Rd., Bryan MSC Rm 4L526, TAMU Campus, College Station College Station Utilities Meeting & Training Facility, 1603 Graham Rd, College Station Applications for ballot by mail shall be mailed/emailed to: (Las solicitudes para boletas que se votaran adelantada por correo deberan enviarse a.) Trudy R. Hancock, REO, CERA, Elections Administrator 300 E. William J Bryan Pkwy, Suite 100 Bryan, Texas 77803 brazosvotes@brazoscountytx.gov Applications for ballots by mail must be received no later that the close of business on: (las solicitudes para boletas que se votaran adelantada por co reo deberan recibirse para elfin de las horas de negocio el.) April 26, 2022 26 de abril, 2022 Issued this the 22"d day of March, 2022. (Emitada este dia 22 de marzo, 2022) Signature of County Judge Firma del Juez) Item Coversheet Page 1 of 1 DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: BRAZOS COUNTY BRYAN,TEXAS NUMBER: 3/22/2022 D Approval of the early voting locations and hours for the May 24. 2022 Democratic and Republican Primary. Commissioners Court 03/11 /2022 False False $0.00 ATTACHMENTS: Fite Name Description 2022 E.V. Election Schedule -May 24 run off.doc EV Schedule for Runoff vOo. Pg. 12-, I Tvae Cover Memo aoaa T�uane deters Date County judV L.++.....//L.............._�......_..._.7.. ,... hn- ---nl --- �-___C%T�n_X x- -.._ . - Try n 1. i nn.... 2022 PRIMARY RUN-OFF ELECTION EARLY VOTE SCHEDULE ELECTION DAY: MAY 24TH 12022 (ELECCIONSEGUNDA PlumAM DE2022 HORARIO DE LA VOTACIONADELANTADA DfA DEELECC16N.- 24 DEMAYO, 2022) EARLY VOTE: # May 16 —May 18, 2022 8:00am — 5.00pm Monday— Wednesday (tunes—dEercoles) May 19 — May 20, 2022 7:00am — 7:00pm Thursday —Friday (Jueves— Pernes) EARLY VOTE SITES: (SITIOS DE VOTACION ADELANTADA) Brazos County Election Administrator Office (McLeod Training Rm) 300 East Wm. J. Bryan Pkwy, Suite 100, Bryan, Texas Arena Hall — 2906 Tabor Rd (Tabor Road & N. Earl Rudder Freeway) Bryan, Texas Galilee Baptist Church — 804 N. Logan, Bryan, Texas College Station Utilities Meeting & Training Facility — 1603 Graham Road, College Station Memorial Student Center (MSC) Texas A&M University (MSC Bldg. Room L526), College Station, Texas Last Day to receive an application for ballot by mail is Friday, May 13t . 2022 na. 5:00pm. We can mail applications for the voter to fill out and return to us or the voter can write a letter stating their name, local address, address where they are, reason why they're voting absentee, party preference and it must include the voters signature. The voter can fax from out of county, mail it into us or walk in application. If mailing, send it to: (El ultimo dia pars recibir una solicititd Para una boleta por correo es viernes el I311t de lallo de 2022 a las 5:00 de la tarde- Podenios mandar fornutlarios al votante para que los llenen y devitelvan g el votante puede escribir una carts con sit nonibre, direccidn local, la direccl6n donde estd, la razdn por sit ausencia, preferencia de partido, y hay aue incluir la firma del votante. El votante pitede mandarlo por far desde afuera del condado a manddrnoslo por correo. El votante puede enviarnos tin fax desde fuera del condado, enviarlo por correo o presentar la solicttud sin clia previa. si es por correo enviar a:) Brazos County Elections Administrator Office 300 E. Wm. J. Bryan Pkwy, Ste: 100 Bryan, TX 77803 979-361-5770 —Phone 979-361-5779 — Fax Vol. Pg. �� Prescribed by Secretary of State Section 32.002 (d), V.T.C.A., Election Code 8/07 I, Trudy Hancock, REO, CERA, Elections Administrator of Brazos County do hereby submit the following persons for appointment as presiding judge and alternate judge for elections conducted by the county as required upon receipt of timely list(s) submitted by the appropriate political party chairs or as recommended by me if no list(s) were submitted timely by party chairs. Yo, Trudy Hancock, REO, Administrador de Elecciones del Condado de Brazos someto par este media pain nombrar las personas siguientes conro juez de presidencia y juez alterno par alas elecciones conducidas par el condado conro requerido, segun el recibo de las Iistas oportunas sometidas par las slllas politicos apropladas del partido o segtin 16 recomendado par mi si no luny listas oportunas sometidas al lado de las slllas del partido. Vote Center Centros de Yotacidn Presiding Judge Juez de presidencia Alternate Judge Juez alterno College Station Utilities Mtg & Trig Room Bill Edson*R* Katrina Stewart*D* First Baptist Church -Bryan Diana Davis *R* Eliza Gonzalez *D* Bryan Ballroom Jesse Osti uin *D* Joe Moreno *R* Brazos County Election Administration Mary Stasiowski *R* David Nelson *D* Texas A&M College of Medicine GI nda Bricker *R* Cynthia Christner *D* College Station City Hall Erin Hill *D* Jo Ann Gonzalez *R* Arena Hall Jonathon Howerton *R* Barry Clar *D* Nellbom Baptist Church Marla Calvin *R* Katina Hanna *D* Central Count Manager Darlene Nichols .-Tabulating Supervisor Tracy Price Early Voting Ballot Board Bob Davis *R* Amy Alga *D* Central Count Bob Davis *R* Amy Alga *D* NO Issued thisthe0 — Sy Sy of March, 2022. Emitado este dla X� de marzo de 2022. AP OVED: D,6�, - — E. D e Pettis, razor County Judge Juez del Condado de Brazos Vol. Pg 103 AGREEMENT TO THE ASSIGNMENT AND ASSUMPTION OF 22.009R CARPET CLEANING The parties to this AGREEMENT TO THE ASSIGNMENT AND ASSUMPTION OF CONTRACT ("Contract") are Brazos County, a political subdivision of the State of Texas ("Purchaser"), Asure Carpet Cleaning Services, how known as "ACC Texas Services". WHEREAS, Asure Carpet Cleaning. Services has changed Its legal name to "ACC Texas Services" and WHEREAS, Vendor shall continue being responsible for the discharge or performance of any duties or obligations to be performed or discharged under the Contract by the Vendor during the term of the Contract; and NOW, THEREFORE, for the good and valuable consideration stated herein, Purchaser and Vendor agree as follows: Vendor hereby accepts and agrees to perform all the duties and obligations to be performed under the Contract to the same; extent as It previously entered prior to its .name change. 2, For, the Purposes of this amendment the only change to the original contract is the name of the Vendor. Vendor agrees and confirms that no other changes have been made. Vendor represents that it is the same entity that entered the original contract and agrees to be legally held responsible for all terms contained in the original contract just as it would be if It had entered the original contract under the name of "Asure Carpet Cleaning- Services" EXECUTED this day of C.C.S\ 20 ("Effective Date") BRAZOS COUNTY, a olltical subdty ion of th State o • s: By: L�z Duane Peters, County Judge VENDOR: ACC Texas Services By: Name: ;: Ct! /_c 2,a_141— VOL � fig, �9� ACC Texas Services LLC DBA Asure Carpet Cleaning Services Carpet Cleaning Services, Inc. PO Box 11154 College Station, TX 77842 (979) 693-4474 www.asurecari)etcleaning.com (website) Asure01 @,yahoo.com iICRC Certified Firm #66476444 Water Restoration Technician #66256316 March1, 2022 I T�is is to notify you that Asure Carpet Dyeing and Cleaning, Inc. has been changed to ACC Texas Services LLC M.B.A. Asure Carpet Cleaninq Services). The change in name is to change from an S Corporation to a Limited Liability Corporation. I C, ur commitment to our customers remains the highest priority. However, we will be 43mg the new name for all our official purposesi The new mailing address will be 10 '.0. Box 11154, College Station, TX 77842. Asure also became an IICRC Certified Firm for all Water Damage Restoration Services for all your current and future needs. I' look forward to our continued relationship withyour company and if you have any questions, please do not hesitate to contact my;office. ; I� I Dave Frankel, R (:. President Enc: W9 it 1 fig. Vol. --- CARPET CLEANING ANNUAL CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 IQ Request No.19-012 Bryan, Texas 77803 Page 1 of 9 Pages Telephone (979) 3614294 GENERAL REQUIREMENT FOR CONTRACT &11�( I, V ll& as a duly authorized representative of ixef &VIA- I I J C • "Contractor" willingly attest to perform (or deliver) as per Exhibit A for Brazos County. I further agree to all of the provisions and specifications contained in this contract. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any IQs submitted, and to waive any technicalities for the best interest of the County. BIDDERS RESPONSIBILITY It is the Bidder's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. -Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Brazos County the "Certificate of interested Parties", Form 1295 as required, pending award, renewal, amended or extended contract. Visit https://ethics.state.tx.us/whatsnew/elf_ info_form1295.1itm for more information. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. BRAZOS COUNTY, TEXAS CONTRACT OBLIGATION IQ request# 19-012 Page 2 of 9 Pages Brazos County Commissioners Court must award the contract and Brazos County Judge, or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non -response. HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from Contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover Contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the Contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent Contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of Vol. JZ pg. �o IQ request# 19-012 BRAZOS COUNTY, TEXAS Page 3 of 9 Pages this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and/or services are required, the Contractor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the Contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the Contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code § 151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this contract and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this contract shall supersede. GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further. advised that these IQ request# 19-012 BRAZOS COUNTY, TEXAS Page 4 of 9 Pages requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are opened, if one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and I Vol. Pg. C09 � - f IQ request# 19-012 BRAZOS COUNTY, TEXAS Page 5 of 9 Pages requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contractor is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $1,000,000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $ 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management. (3) Automobile Public Liability Insurance with a $500,000 Combined Single Limit, in all self- propelled vehicles used in connection with the contract, whether owned, non -owned or hired. Waiver of subrogation is required. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 dates prior written notice has been given to Brazos County. LINIITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations'D. Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or VoL 3�JG% fig. 10'----� M IQ request# 19-012 BRAZOS COUNTY, TEXAS Page 6 of 9 Pages equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOSCOUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 CONTRACTOR: Sales Contact jam • Phone N - � Bluing ASSIGNABILITY This contract may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. iioi.._���— Pg.—J___ BRAZOS COUNTY, TEXAS IQ request# 19-012 Page 7 of 9 Pages ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. ,poi. Pg. �� � IQ request# 19-012 BRAZOS COUNTY, TEXAS Page 8 of 9 Pages HOUSE BILL 89 & DEBARMENT VERFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms that the company submitting this proposal, under the provisions of Subtitle F, Title 10, and Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Contract ##: :Vol. Pg.13 � 0 BRAZOS COUNTY, TEXAS CERTIFICATION OF BID IQ request# 19-012 Page 9 of 9 Pages The undersigned further affirms the non -debarment statement above, that they are duly authorized execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By,,,.UO Typed Name: Company Name: CPhone No. /� t N) iC`� C Email Address: � o «, O l e L4 a h&6 • M(-)n Mailing Address: VC) Title: un (' r- Criel- LA5 - 44-14 P. O. Box or Street City I State Employer Identification Number:`t Social Security Number: -?P Zip d b ommissi a s' Courton this 41 day ofa?�Lbb-2018 by olding the position ofa0t- IdAe- Vol. EXE[IBIT "A" IQ 19-012 Carpet Cleaning Contract Term: October 1, 2018 — September 30, 2020 Fill out "Informal Quotes" form and hand deliver or mail to the Brazos County Purchasing Department, 200 South Texas Ave., Suite 352; Bryan, TX 77803 in a sealed envelope clearly marked "IQ 19-012, Carpet Cleaning". Include the signed Contract and a copy of the required insurance with the submission of quotes. The required Insurance is listed in the attached Contract. Quotes must be received by the Brazos County Purchasing Department by 2:001p.m., Thursday, August 23, 2018 or they will not be considered. Brazos County will not accept any pricing if delivered via email or fax. Pricing proposals or IQ's delivered to any other person or department other than previously specified, will not be considered responsive. Brazos County is soliciting quotations for carpet cleaning for all Brazos County buildings. Some Brazos County buildings will have high traffic areas and/or low traffic areas. The Brazos County Building Maintenance Department cleans these buildings on a daily basis and may need assistance with occasional carpet spot cleaning and/or occasionally need an entire building's carpet cleaned. Carpet cleaning service will be on an "as needed basis". All other tools, implements, personnel, supervision, labor, supplies, equipment, vehicles, and all efforts necessary to carry out the services as required for this operation will be provided by the successful bidder. Prices quoted shall be for a two (2) year period, with an option for renewal for three (3) additional one (1) year periods beginning October 1, 2018 through September 30, 2020. A. SPECIFICATIONS 1. Vendor shall provide a truck mounted unit for all carpet cleaning done for Brazos County. 2. Vendor's truck mounted cleaning system must have suction of no less than 285 cfm. 3. Vendor shall dump all evacuated waste water from the cleaning of carpets into a sanitation system in accordance with EPA regulations. 4. When carpet cleaning is needed, the Brazos County Building Maintenance Department will schedule the service with vendor. 5. Vendor must be able to provide carpet cleaning service between the hours of 8:00am — 5:00pm Monday — Friday. 6. Vendor must receive a purchase order from the Building Maintenance department before starting any work. 7. Once service is completed, the vendor will send invoices to the Brazos County Building Maintenance Department located at 206 N. Washington Ave. Bryan, TX 77803 to the attention of Jeanine Scarmardo. Exhibit A Page 1--0 i VOL -- 3 - P�. �6. 8. Vendor will provide the purchase order if, location that was cleaned, the square footage that was cleaned and the date of service on each invoice. 9. Vendor shall provide quotes for each location. Square footage is provided below. 10. Vendor must provide a quote per square footage for spot cleaning and treatments. 11. Quotes provided shall include any fuel charges, freight or other associated, miscellaneous cost not specified herein. B. INSURANCE REQUIREMENTS 1. Successful bidder must provide evidence of required insurance prior to award. Full description of insurance requirements are listed in the attached Contract. 1. The contract award shall be based on, but not necessarily limited to, the following factors: a) Cost b) Special needs and requirements of Brazos County c) Time needed to complete service d) Location of Contractor (distance that vehicles will travel for services) e) Contractor's past performance record with Brazos County 2. Although the cost of products to be provided is an essential part of the award, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Contractor considered to be the best value to Brazos County. D. NIISCELLANEOUS 1. Contractor must sign and agree to all terms and conditions of Brazos County Service Contract attached or quote submission will not be valid. 2. Contractor must submit and post all questions regarding this solicitation on the Brazos Valley Online Bidding System located at www.brazosbid.cstx.gov. Any questions received via email or phone call will not be answered. Exhibit A � // E. QUOTES 1. Fill out section below and hand deliver or mail to the Brazos County Purchasing Department, 200 South Texas Ave., Suite 352; Bryan, TX 77803 in a sealed envelope clearly marked "IQ 19-012 Carpet Cleaning". Include the signed Contract and a copy of the required insurance with the submission of quotes. The required Insurance is listed in the attached Contract. Quotes must be received by the Brazos County Purchasing Department by 2:00R.m., Thursday, August 23, 2018 or they will not be considered. Brazos County will not accept any pricing if delivered via email or fax. Pricing proposals or IQ's delivered to any other person or department other than previously specified, will not be considered responsive. Location Estimated SQ FT Cost Ag Extension 2,600 10 3co _QQ Adult Probation 11,500 Brazos Center 91400 6t t LAco , d& Health Department 8,430 Juvenile Justice Center 15,385 $ J i Z(DO , uJ Road and Bridge 2,500 '' Z--sa .CZ) Tax Office 61,000 - -7 CQ .coo Maxwell Building 6,400 c (0 q0 . ( o Justice of the Peace 2,700 G� Pet. 3� - Courthouse 53,000 Administration Building 47,300 .96-n _cD 1 Sheriff's Office 12,000 ti 3c)o -oo Exposition Complex 24,350 a t do -00 Exhibit A Vol. D L.J Pg, Lily Building 2,944 Quote for Spot Cleaning Cost Per Square Foot �, aye LD R-h �5 TOTAL a ( p� CtU 00 Reliable contact information; please include name and phone# for scheduling. u,Uxe Csf -� - C l,er�n �r�n.� z�c. Name crici , { Phone # `�' Exhibit A von. 3—'j-5 �a.�8^ I The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other bidder, and that the contents of this bid have not been communicated to any other bidder prior to the official opening of this bid. Furthermore, the bidder affirms that they are willing and capable of performing the services entailed in this bid or providing the goods described in this bid and agrees to do so for the term of this contract. The bidder also agrees to all of the terms and a condition contained in this document and agrees to be held to them for the term of this contract. Name of Company: R50 e Tax ID #: VIA — Address: P • 0 - G I Email: _j Telephone #: _ Printed Name: Signature of A L) Cp- e) �1Q)tViC�2S��Ueau,o�-vV�C. eb t Exhibit A n e5of5 voi. Pn �l� 17& -1134Q A ►.� a o 0 p A o0 00 � a z cn M O W 0 O o a�i z M o O N tn N N N � w eA O z N N O A .a �4 C' w w Q z A x a W w ¢a H w WW �, A x � � a w Q REQUEST FOR BID BID NO.22-105 Hydrated Lime SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, March 8, 2022, 2:00pm CST TO THE: BRAZOSCOUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 3614290 Fax: (979) 361-4293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: By (Print): Austin White Lime Company, Ltd Physical Address: 4900 Howard Lane, Austin, TX 78728 Mailing Address: PO Box 9556, Austin, TX 78766 Telephone: 800-553-5463 Title: Sales Director Fax: 512-388-1220 E-Mail: lweirichoaustinwhitelime.com Page 2 of 14 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, March 8, 2022 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID 1. Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in this bid request for a one (1) year period beginning April 1, 2022 through March 31, 2023 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terms and conditions and will beheld responsible for having done so: 2. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY — Same as County. b. COTVMSSIONERS COURT — The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR — The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Vol. — � pg.� e Page 3 of 14 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered. Respondent(s) with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at bgs:/Ibrazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there bg a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either party. 10. The County may cancel this Contract at any time for any reason, provided a thirty -day written notice is given. 11. The bid award shall be based on, but not necessarily limited to, the following factors: a. Unit Price b. Extended price c. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Vol. Jj pg. 0:�-)— i Page 4 of 14 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govern. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract. If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specifically instructed. Bids not received prior to the expressed date and time listed in this bid will be reiected or returned unopened to the Respondent(s). Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide Vol. pg. U I Page 5of14 Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info form1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non -responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. The bid specifies the number of consecutive calendar days required to reach substantial completion of the project under normal conditions. Failure to comply with completion time will be considered reason enough to enforce liquidated damages and/or cancel the contract. If the job cannot be completed within the terms of the contract as determined by Brazos County, Brazos County will suffer further loss. Contractor and Contractor's Surety shall be liable for and shall pay Owner stipulated and fixed sums, hereinafter agree to as liquidated damages, for each additional calendar day of delay past the thirty (30) days stated in the contract: Two Hundred Fifty Dollars ($250.00). It is understood that said sum shall be considered liquidated damages and shall not be considered as a penalty against the Contractor. 24. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 25. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 26. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 27. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations,- ordinances, and all regulations which in any manner effect conduct of the work or services being performed. Vol. ✓/l Pg. �__..- Page 6 of 14 28. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 29. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 30. Any brand name, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 31. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 32. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 33. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 34. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914 Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed Vol. 3� 4 Page 7 of 14 address. Checks will be made payable to the Contractor only, and shall not include sub- contractors, assignees, or any other party. 35. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 36. Upon award of Contract for any commodity or materials purchased by Brazos County, the Contractor agrees to protect the County from any claim involving patent right infringement, copyright infringement, sales franchise disputes. 37. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 38. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 39. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 40. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 41. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. Vol. Pg. Page 8 of 14 42. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 43. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. 44. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. C. SPECIAL PROVISIONS 1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during regular working days, and between the hours of 7:30 A.M. and 5:00 P.M. Monday through Thursday, unless otherwise requested by the County and loaded into County trucks by the Contractor; or loaded and hauled and delivered anywhere in the County by the Contractor during the mentioned working days and hours. 2. Contractor will be required to notify the County Engineer's Office in the event of unforeseen delay arising in the delivery of a specified shipment. In the event a shipment will not arrive at the job site within two (2) hours of designated time Brazos County shall have the right to refuse acceptance of the order. Contractor will be required to deliver to Brazos County Road and Bridge Department or job site in Brazos County when and where requested and remain on the job with truck and operator as long as required to completely place load. 4. Brazos County reserves the right to test any materials delivered at the requested site for compliance with specifications. The Contractor will remove immediately from the job site or right of way any materials that are deemed unsatisfactory. 5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as specified by State and Federal Regulations (IF APPLICABLE). 6. Any Contractor vehicles traveling on County roads will not exceed its legal gross weight. Page 9 of 14 7. If samples or sample testing is required, Brazos County will perform test through a third party. Contractor will be required to allow the third -party access to the facilities in order to acquire samples for testing. Failure to submit requested testing may disqualify bid. 8. Vendor will be required to maintain proper permits to operate on Brazos County roads and/or property. 9. Any variation from these specifications must be indicated on the Bid or on a separate attachment to the Bid and labeled as such D. INSURANCE REQUIRE-TAENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured and waiver of subrogation. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any At 'claims and Iiability due to the acts of the Contractor's employees and the operation of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal Vol. 3t�5 P. Sri i Page 10 of 14 injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. E. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: Larry Young Paving Contact: Mark Schinzler Phone: 832-244-4488 Email: mark@larryyoungpaving.com Company/Entity: Cash Construction Contact: Cristina Marinka Phone: 512-251-7872 Email: Cristina@cashconstruction.com Company/Entity: Lester Contracting Contact: Diane Scales Phone: 361-552-3024 Email: apadmin@lestercontracting.com NIOL Pg.-qo Page 11 of 14 F. SPECIFICATIONS 1. Unless otherwise specified when order is placed, all materials in this advertisement shall meet or exceed Texas Department of Transportation Standard Specifications for Construction and Maintenance of Highways, Streets, and Bridges, 2014 Edition Item 260 and TXDOT DMS 6350 (Hydrated Lime and Quicklime, Grade DS only). The quantity of lime shall be measured by the ton of 2000 pounds, dry weight of quicklime actually delivered on the road. 2. All lime sources shall be Pre -Qualified in accordance with TXDOT DMS 6330. 3. At times the County may require Contractor to deliver 150 tons to multiple job sites in one day. Contractor must have the ability to provide these quantities to the various sites. G. QUOTATIONS The following is an estimate of our anticipated purchases and will be used ONLY for tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with the unit price that is firm for the contract period. All unit prices to include all delivery charges to Brazos County jobsites, including freight and pumping charges. TONNAGE DESCRIPTION DRY TON TOTAL 1. 200 QUICLIME, GRADE DS $159.20 $ 31,840.00 2. 200 HYDRATED LIME $169.20 $ 33,840.00 3. SPECIFY DELIVERY TIME AFTER ORDER IS PLACED: 4. FREE TIME 2 hours of free time to unload 5. CHARGES PER HOUR FOR DEMURRAGE $75.00/11R AFTER FREE TIME HAS ENDED Vol. pg. � Page 12 of 14 H. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. 1. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. 5. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name I Title (Owner, Officer, Director, Manager, Etc.) see next page 12 A S� Pg. 9)� 'Vol. 1 �5 P0,61 IZ14 H. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 Austin White Lime ComDanv Name Title (Owner, Officer, Director, Manager) Scott Bradley Robinson BDO Trust Owner Alfred Henry Robinson IV Exempt Lifetime Trust Owner Alfred Henry Robinson IV Exempt Appointment Trust No. One Owner Carla Robinson Allen Exempt Lifetime Trust uwo A. H. Robinson, Jr. Owner Carla Robinson Allen Exempt Lifetime Trust uwo Charlotte D. Robinson Owner Elaine Robinson Benton Exempt Lifetime Trust Owner Elaine Robinson Benton ExemptAppointment Trust One Owner Flora LTyler Marvin Owner Flora Louise Robinson Crosswell Exempt Lifetime Trust Owner Flora Louise Robinson Crosswell Exempt Appointment Trust One Owner Flora Robinson Cosper Exempt Lifetime Trust uwo A. H. Robinson, Jr Owner Flora Robinson Cosper Exempt Lifetime Trust uwo Charlotte D. Robinson Owner George E Robinson III Exempt Lifetime Trust uwo George E. Robinson Owner James E. Robinson Owner Jody /James E Robinson Jr 2012 Trust Owner Joscar/John Oscar Robinson II 2012Trust Owner John W Tyler Owner The James Walter Tyler Exempt Trust Owner The John William TylerJr. Exempt Trust Owner The Sydney Amanda Tyler Exempt Trust Owner Thomas Robinson Interim Trust c/o JP Morgan Owner Thomas Scott Robinson Exempt Lifetime Trust uwo A. H. Robinson, Jr. Owner Thomas Scott Robinson Exempt Lifetime Trust uwo Charlotte D. Robinson Owner Thomas Scott Robinson Nonexempt Lifetime Trust uwo A. H. Robinson, Jr. Owner The Lila/Nancy Robinson 2012 Exempt Trust Owner The Ann/Nancy Robinson 2012 Exempt Trust Owner L Virginia Tyler Fleming Owner Nancy Robinson 2012 Exempt Trust Owner PRT If LLC Owner Pat R Tyler Owner Scott Bradley Robinson Exempt Lifetime Trust Owner Scott Bradley Robinson Exempt Appointment Trust No. One Owner Bremond Gunn Robinson Exempt Trust Owner Reed Mallory Robinson Exempt Trust Owner Christina Gunn Robinson Exempt Trust Owner Teak Elmore 2012 Exempt Trust Owner Dale Taysom Director Joe Holt Director Greg Bush Director Carlotta McLean Director Mike Wood Officer Paul God Manager Sue Ritter Manager Lila R. Weirich Manager Anne Nicholson Manager Percy Kapedia Manager Vol. �_ pg. Q►3 a Page 13 of 14 I. HOUSE BILL 89 & DEBARMENT VERIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://%vww.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized to execute this Contract. The company representative below further affirms, that the company submitting this bid, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the Contract. Pursuant to Section 2270.001, Texas Government Code: "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, Iimited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name: Austin White Lime Company. Ltd Authorized Company Representative: Lila R. Weirich Address: PO Box 9556, Austin, TX 78766 Signature: Date: March 2.2022 Contract #: 22-105 Vol. 3��_ Pg.-914 Page 14 of 14 The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. 0 References (Section E) 12 V.T.C.A. Local Government Code §262.0276 for Tag Verification (Section H) W House Bill 89 & Debarment Verification (Section 1) ❑ All Addendums (if applicable) CYCertification of Bid (Section J) J. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared in collusion with any other contractor and that the contents of this bid have not been communicated to any other contractor prior to the official opening of this bid. Signed By: Typed Name: Lila R. Weirich Title: Sales Director Company Name: Austin White Lime Company, Ltd Phone: 800-553-5463 Mailing Address: PO Box 9556, Austin, TX 78766 Email Address: lweirich0austinwhitelime.com Vendor Tax Identification Number: 74-1187555 END OF BID REQUEST NO.22-105 HYDRATED LIME By signing below, Brazos County agrees that this bid, 22-105 will be awarded as dictated on the associated bid tabulation sheet, to the_RcSpQDdent whose name appears above and both parties agree to terms and Brazos County Commissioner's Court: Date: ` Attest: �! Brazos County Clerk: C)K�� M a aL�CCEEEA3 Vol. P9.- 9�D #22-106 Transportation of Deceased and Cremation Services May 1, 2022 through April 30, 2023 a ' Hillier Funeral Home s �: .E . f f :Transportation of,Deceasedto Medical Examiner Beier County Round Trip to ME $500 00 Travis County Round Trip to ME t $400 00 ' Cost per mile for ME Office not listed Additional Cost for bodies over 300lbs Disaster Pouch $100 00, Pauper Cremation Services x Y Bexer County Round Trip from ME $250 00 Travis County Round Trip from ME Cost per mile for ME Office not listed Additional Cost for bodies over 300lbs , $.100 00:, ' Cost per Cremation $300 Disaster Pouch $100 00 Notes and Exceptions e% Recommend Award: Hillier Funeral Home �rovebyomissionee ourt on this day of holding the positior F -- E,4�2- fig. REQUEST FOR BID BID NO.22-107 Transportation of Deceased and Cremation Services SEALED BIDS TO BE SUBMITTED BEFORE: Tuesday, March 8, 2022, 2:60pm CST TO THE: BRAZOS COUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 361-4290 Fax: (979) 3614293 Respondents, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the bid. Any such contact will be grounds for rejection of the Respondent's bid. In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and for the prices set forth on the Bid Form. Company Name: Hillier 'Eunernl Horne By (Print): Ary-,caned nlrnon Title: 140 xaaina Par-VnPr Physical Address: 2301 EQ SA 2q t H Mailing Address: (GQrne) Telephone: (111 0j) 822 Fax: (q]q)Sg23-805© E-mail: nrnandnQl,K11'stdoneral home. Corri Fvol. Pg, Page 2 of 18 Bids will be received at the Brazos County Administration Building, Purchasing Department, 200 South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Tuesday, March 8, 2022 at which time bids will be publicly opened and read aloud. A. SCOPE OF BID 1. Bids are solicited for the Transportation of Deceased to the Medical Examiner and Pauper Cremation Services for a two (2) year period beginning May 1, 2022 through April 30, 2024 in accordance with the following Conditions of Bidding. B. CONDITIONS OF BIDDING 1. The following instructions apply to all bids and become a part of terms and conditions of any bid submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this bid request. All Respondent(s) are required to be informed of these terms and conditions and will be held responsible for having done so: 2. Definitions: In order to simplify the language throughout this bid, the following definitions shall apply: a. BRAZOS COUNTY — Same as County. b. CONMSSIONERS COURT — The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all County business as conferred by the State Constitution and Laws. c. CONTRACT — An agreement between the County and a Contractor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. d. CONTRACTOR — The successful Respondent(s) of this bid request. e. COUNTY — The government of Brazos County, Texas and its authorized representative. f. SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish materials and services specified in the bid request. g. RESPONDENT — Any supplier or vendor responding to the bid request. 3. Upon acceptance and approval by the Commissioners Court, this bid effects a working contract between Brazos County and the Contractor for the period designated. 4. Bids must be received by the Purchasing Office prior to the time and date specified. The mere fact that the bid was dispatched will not be considered; the Respondent(s) must have the bid actually delivered to and received by the Purchasing Department. 5. The County reserves the right to accept or reject in part or in whole, any bids submitted, and to waive any technicalities for the best interest of the County. Page 3 of 18 6. Brazos County shall not be responsible for any verbal communication between any employee of the County and any Respondent(s). Only written specifications and written price quotations will be considered. Respondent(s) with questions regarding the bid should submit them in writing via the Brazos Valley e-Marketplace at https://brazosbid.ionwave.net. 7. Brazos County reserves the right to reject any bid that does not fully respond to each specified item. 8. Respondent(s) must include Tax Identification Number for the bid to be valid. 9. Should there be a change in ownership or management; the Contract shall be canceled unless a mutual agreement is reached with the new owner or manager to continue the Contract with its present provisions and prices. This Contract is nontransferable and may not be reassigned by either parry. 10. The County may cancel this Contract at any time for any reason, provided a thirty -day written notice is given. 11. The bid award shall be based on, but not necessarily.limited to, the following factors: a. ' Unit Price b. Extended price C. Special needs and requirements of Brazos County d. Results of testing samples (if required by Brazos County) e. Delivery f. References g. Brazos County's experience with products bid h. Respondent's past performance record with Brazos County 12. Although the cost of products to be provided is an essential part of the bid, Brazos County is not obligated to award a contract on the sole basis of cost but will award to Respondent considered to be the best value to Brazos County. 13. Acceptance of merchandise, work, and/or equipment provided shall be made by the County at the sole discretion of the Commissioners Court when all terms and conditions of the Contract and specifications have been met to its satisfaction; including the submission to the County of any and all documentation as may be required 14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. Vol, 3y7 a9_�l�l Page 4 of 18 15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this Contract, when applicable. 16. Bids must be submitted on quantities and units of measure specified by the bid documents. In the event of errors in extended prices the unit price shall govem. Any suggested change in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed and may be given consideration provided that the bidder also bids on the quantity specified. 17. Bids must specify the number of consecutive calendar days required to deliver the commodities under normal conditions. Failure to specify delivery time will be considered reason enough to cause the bid to be disregarded. Delivery time quoted will be given consideration in awarding a contract If delivery is not made within a reasonable time of the specified delivery in the bid, the entire order or contract may be canceled, and the Contractor barred from bidding in future solicitations. 18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time without acceptable reason and with the approval of the Purchasing Agent. 19. Bids must be , submitted on this form and returned in a sealed envelope clearly marked with Respondent Name and Bid Number to ensure proper recognition upon its arrival. Bids will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a bid be considered if submitted to any other person or department other than specificaliv instructed. Bids not received prior to the expressed date and time listed in this bid will be reiected or returned unopened to the Respondent(s). Bids submitted to any other person or department other than the Brazos County Purchasing Department will not be accepted. 20. It is the Respondent's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non -responsive. Failure to .complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the Respondent(s) agrees to comply with HB 1295, Government Code 2252.908, if awarded a contract Respondent(s) agrees to provide Sao,^?65 pg.1� Page 5, of 18 Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals, amendments or extensions to the Contract. Visit https://ethics.state.tx.us/whatsnew/elf info form1295.htm for more information. 21. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Bidders shall acknowledge receipt of all addenda or their proposal may be considered non -responsive. 22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after bid award by Commissioner's Court. 23. The bid specifies the number of consecutive calendar days required to reach substantial completion of the project under normal conditions. Failure to comply with completion time will be considered reason enough to enforce liquidated damages and/or cancel the contract. If the job cannot be completed within the terms of the contract as determined by Brazos County, Brazos County will suffer further loss. Contractor and Contractor's Surety shall be liable for and shall pay Owner stipulated and fixed sums, hereinafter agree to as liquidated damages, for each additional calendar day of delay past the thirty (30) days stated in the contract: Two Hundred Fifty Dollars ($250.00). It is understood that said sum shall be considered liquidated damages and shall not be considered as a penalty against the Contractor. 24. Brazos County reserves the right to extend this Contract annually for a maximum of three (3) additional one (1) year periods with no changes in the terms or conditions of this Contract, if agreed upon by both parties. 25. The Contractor agrees to extend prices and terms to all entities that has entered or will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County. 26. Three (3) references are to be provided by Respondent. Failure to submit references may result in disqualification of bid. Brazos County department references will not be accepted. 27. Contractor shall observe and comply with all federal, state and local laws, safety, and health regulations, ordinances, and all regulations which in any manner effect conduct of the work or services being performed. Page 6 of 18 28. Any subcontracting must be approved prior to commencement of the Contract by Brazos County. 29. Any variation from the specifications in this bid document must be indicated on the bid or on a separate attachment to the bid and labeled as such. 30. Any brand name, or manufacturer's reference used is considered to be descriptive — not restrictive — and is indicative of the type and quality the -County desires to purchase. Bids on similar items of like quality will be considered only if it is noted in the bid documents and accompanied by fully descriptive product literature. All substitutions will contain the same active ingredients in the same percentages or quantity of the items listed in the bid. If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item specified. 31. The County does not guarantee to purchase any minimum or maximum quantities. If any quantities are listed in the bid, they are estimated quantities used for calculating purposes only. 32. In the event the Contractor is unable to furnish any item within a reasonable time after order is placed due to strikes, war or any reason beyond the Contractor's control, the County reserves the right to purchase these items from any source, without causing this Contract to be canceled. 33. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the Contractor in completion of the Contract. This term supersedes any contradicting terms throughout the Contract and/or any attachments. 34. The Contractor should submit itemized invoices with clearly marked remittance copies to the following address: Brazos County ATTN: Auditors P.O. Box 914- Bryan, TX 77806 Statements of accounts will not be sufficient to warrant payment. Unless other arrangements have been made; all invoices to be paid in full within 30 days after satisfactory delivery of commodities and or services and receipt of invoice at the listed Page 7 of 18 address. Checks will be made payable to the Contractor only, and shall not .include sub- contractors, assignees, or any other party. 35. As a governmental subdivision, Brazos County is exempt from most types of taxes, including but not limited to sales tax, excise tax, and import duties. Such costs must not be included in bid prices. Tax Exemption Certificates can be obtained upon request from County. 36. Upon award of Contract for any commodity or materials purchased by Brazos County, the Contractor agrees to protect the County from any claim involving patent right infringement, copyright inflingement, sales franchise disputes. 37. Unless otherwise specified, all items ordered from the Contractor must be new, unused, and in first class condition. Products usually packaged for commercial sale shall be furnished in proper container so as to facilitate storage and handling. 38. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s) and the subsequent Contractor(s) are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. 39. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 40. Respondent(s) understands that Brazos County is a governmental entity subject to Texas State and Federal public information statutes. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this bid and/or subsequent contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. 41. Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. Page 8 of 18 . 42. The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations, and directions of inspectors appointed by proper authorities having jurisdiction. 43. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry, then such code conditions shall prevail. 44. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term- C. INSURANCE REQUIREMENTS 1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. Please note that such Certificates of Insurance and any required bonds must be issued and then approved by Brazos County Risk Management. The Certificate of Insurance must be approved by Risk Management before any deliveries can be made. 2. The Contractor shall furnish and keep in full force the following insurance during the term of this Contract: 3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with waiver of subrogation. 4. General Liability with limits for bodily injury and for property damages of not less than $1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an additional insured with waiver of subrogation in favor of Brazos County. a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and Property Damage Liability with Brazos County named as an additional insured with waiver of subrogation in favor of Brazos County. b. Cargo Insurance to sufficiently cover materials transported. 5. All of the aforementioned policies and Certificates of Insurance should be issued . immediately after the Contractor receives notification of award. 6. The Contractor agrees to release and hold harmless Brazos County from any and all claims and liability due to the acts of the Contractor's employees and the operation .of his equipment. The Contractor also agrees to hold harmless Brazos County from any and all Vol. _��GJ __ Pg. �`"� Page 9 of 18 expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Contractor's employees' activities. Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Contractor against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by either commission or omission on the part of the Contractor or Brazos County. D. REFERENCES Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality and scope to that specified has been performed within the past five (5) years. This list should include the names, phone number and email of the company/entity for which the prior work was performed to contact these references. A negative reference may be grounds for disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference. Company/Entity: A11 i g�©n Funeral %Ainmin Contact: So rob C car ter Phone: C q 3 6) 3 3 6 -- 6 H i B Email: Sor-ah. Cor-t-er Cap ailiSon-�un- --ralSe;ryiGe.Corn Contact: Phone: (q-jq) 8,3(o- LA56LA GfA: Capg ) 5-7 4 - 1305 Company/Entity: S o t) fi_�r S t T rca r� 01 a nt A 11 iS� r�r e Contact: _ AQ-k c% 0 5 h ca S o h n oo n Phone: (y bq> ysg - gco5y Email: S a n Or Page 10 of 18 E. SPECIFICATIONS If it is in the best interest of -the County, the County may award this bid to two (2) different Contractors, resulting in two (2) separate contracts (Contract for the Transportation of Deceased to Medical Examiner and Contract for Pauper Cremation Services) SPECIFICATIONS FOR TRANSPORTATION OF DECEASED TO MEDICAL EXAMINER Brazos County has a need for transportation of deceased bodies to the Medical Examiner's Office in either Bexar or Travis County or as directed by the Justice of the Peace. Below are the specifications required: 1. A Justice of the Peace or other authorized County representative will determine if a body requires an autopsy. If an autopsy is required, the Justice of the Peace will notify the Contractor for pick-up and transportation to a designated Medical Examiner's Office 2. Once notified, the Contractor shall be in route to the location of the deceased within 15 minutes of notification. Contractor shall arrive at the scene no later than 30-45 minutes after notification. 3. Contractor is required to provide a new individually packaged body bag each time they transport a body. The body bag shall arrive at the scene in a clean sealed plastic bag (unopened). Any Brazos County Official has the right to inspect each bag prior to it being used at pickup location. Brazos County has a right to refuse any bag that appears to be used, dirty or appears to have been opened prior to arrival at the location where body is to be picked up. Body Bag shall be a minimum of 17 mil and capable of containing the body and all fluids without ripping or tearing. 4. Transportation will start from place of death or the body's location to one of the Medical Examiner's Offices authorized in this bid. Loaded one way only. a. Bexar County Medical Examiner's Office in San Antonio, TX (approximately 167 miles loaded one way) b. Travis County Medical Examiner's Office in .Austin, TX (approximately 107 miles loaded one way) c. Contractor shall give a cost per mile for instances when the Justice of the Peace requests the body to be sent to a Medical Examiner's office that is not listed or any other location within Brazos County. Mileage shall be billed using distance determined by Google Maps. 5. In the event that the body needing transport is located at another location (including funeral home or hospital) within Brazos County, the Contractor shall pick up the body and transport it to the designated Medical Examiner's Office. Page 11 of 18 6. In the event that a body weighs more than 300 lbs., the Contractor is required to have 2 people available for transportation and unloading of the body at the Medical Examiner's Office. Contractor shall provide an additional cost for the extra personnel needed for bodies that weigh over 300 lbs. 7. The Contractor shall strictly adhere to all laws, state and federal, pertaining to the handling of bodies, including but not limited to THE TEXAS OCCUPATIONS CODE,THE TEXAS HEALTH & SAFETY CODE, THE TEXAS PENAL CODE and THE TEXAS CODE OF CRIMINAL PROCEDURE for the duration of this contract. Failure to comply may result in cancellation of the contract. 8. The Contractor shall maintain a professional demeanor at all times. Contractor employees and equipment shall be clean and equipment commonly used in the funeral industry, shall be in good working order. As this process is stressful for the family and friends of the deceased, and the services provided by the Contractor are a reflection of Brazos County, the utmost care shall be exhibited at all times. 9. Contractor is required to review criminal history and driving records of Contractor's employees. No employee of the Contractor shall service. Brazos County if he/she has a criminal history (conviction of class B misdemeanor or above) and/or an adverse driving record with more than two (2) citations in the last three (3) years or any chargeable accidents in the last eighteen (18) months. SPECIFICATIONS FOR CREMATION OF PAUPER (INDIGENT DECEASED OR UNCLAIMED BODIES) . Brazos County has a need for cremation services for indigent deceased or unclaimed bodies. Below are the specifications required: 10.Once notified, the Contractor shall be in route to the location of the deceased within 15 minutes of notification. Contractor shall pickup deceased from location within Brazos County or the designated Medical Examiner's Office. 11. Transportation will start from place of body's given location to the Contractor's place of business (Crematorium) within Brazos County. 12. In the event that a body weighs more than 300 lbs., the Contractor is required to have 2 people available for transportation and loading of the body at the Medical Examiner's Office. Contractor shall provide any additional cost for the extra personnel needed for bodies that weigh over 300 lbs. 13. In the event that a deceased person is determined to be indigent, Brazos County will pay the Contractor for the transportation from the Medical Examiner to Contractor's location Vol. � fig• �Q1� Page 12 of 18 (Crematorium). In this case the Contractor shall invoice Brazos County for the quoted price for round trip. 14. In the case of when the body is being picked up from a designated Medical Examiner's Office, Contractor shall quote the following transportation loaded one way only: a. Bexar County Medical Examiner's Office in San Antonio, TX (approximately 167 miles loaded one way) b. Travis County Medical Examiner's Office in Austin, TX (approximately 107 miles loaded one way) c. Contractor shall give a cost per mile for instances when the body is at a Medical Examiner's office that is not listed or anywhere within Brazos County. Mileage shall be billed using distance determined by Google Maps. 15. The Contractor shall strictly adhere to all laws, state and federal, pertaining to the handling of bodies, including but not limited to THE TEXAS OCCUPATIONS CODE, THE TEXAS HEALTH & SAFETY CODE, THE TEXAS PENAL CODE and THE TEXAS CODE OF CRDONAL PROCEDURE for the duration of this contract. Failure to comply may result in cancellation of the contract. 16. Contractor is required to review criminal history and driving records of Contractor's employees. No employee of the Contractor shall service Brazos County if he/she has a criminal history (conviction of class B misdemeanor or above) and/or an adverse driving record with more than two (2) citations in the last three (3) years or any chargeable accidents in the last eighteen (18) months. 17. Contractor shall provide cremation services for deceased who lack income or resources to afford any type of funeral expenses and who meet applicable eligibility requirements under the Brazos County rules for burial of paupers. 18. Contractor will certify the deceased as a pauper eligible for cremation to be paid for by the County, by determining to the extent possible and after reasonable investigation that the estate of the deceased does not have any resources that may be used to pay for cremation; and that the family members of the deceased cannot pay for cremation because they do not have the resources that may be used to pay for the cremation. 19. If body is abandoned or unclaimed by the family or the identity of the family is unknown, the deceased will be considered abandoned. In this case Brazos County will pay for the cremation services of the deceased. 20. All unclaimed remains shall be disposed of in accordance with Texas Health and Safety Code and all applicable Texas State Statutes. Vol. �_ P9.��2� Page 13 of 18 21. Contractor shall be responsible for the appropriate documentation required by law or by Brazos County's Order for cremation of the deceased. Contractor shall provide all documentation to support the determination of indigence and provision of cremation services. 22. Contractor shall obtain the Death Certificates and cremation permits in accordance with the State of Texas Laws. All documents shall be present during the cremation of the deceased. The cost of the Death Certificate and filing fees shall be included in the cost of the cremation. 23. All cremations shall be completed within a reasonable amount of time after death, but in no instance shall it be later than thirty (30) days after the Contractor's receipt of the remains. 24. The remains shall be attended by and cremated in the presence of a funeral director licensed under the laws of the State of Texas. 25. Contractor is required to perform all cremations in a licensed crematory. 26. Contractor shall not charge a pauper's estate or family members for services provided under this bid or resulting contract. 27. The Contractor shall maintain a professional demeanor at all times. Contractor employees and equipment shall be clean and equipment commonly used in the funeral industry, shall be in good working order. As this process is stressful for the family and friends of the deceased, and the services provided by the Contractor are a reflection of Brazos County, the utmost care shall be exhibited at all times. 28. Contractor is required to provide a new individually packaged body bag ONLY when it is necessary and another body bag has not been provided by hospital or Medical Examiner. The body bag shall arrive at pickup in a clean sealed plastic bag (unopened). Any Brazos County Official has the right to inspect each bag prior to it being used at pickup location. Brazos County has a right to refuse any bag that appears to be used, dirty or appears to have been opened prior to arrival at the location where body is to be picked up. Body Bag shall be a minimum of 17 mil and capable of containing the body and all fluids without ripping or tearing. F. QUOTATIONS FOR TRANSPORTATION OF DECEASED TO MEDICAL EXANIINER DECEASED Contractor shall charge for only one way, loaded trip for each transport performed. Page 14 of 18 Cost for Round Trip to Medical Examiner in: Bexar County (approx.167 miles round trip) $ 5M.00 Travis County (approx.107 miles round trip) $_ y 00 .-Qy25 Cost per mile for bodies sent to a Medical $ 2.00 /mile Examiner's office not listed Additional cost (bodies over 300lbs) Disaster Pouch (if needed) TIW•VFUZIO� ►i ►i is �,S G. QUOTES FOR CREMATION OF PAUPER (INDIGENT DECEASED OR UNCLAIMED BODIES) Contractor shall charge for only one way, loaded trip for each transport performed. Cost for Round Trip to Medical Examiner for Pickup of remains: Bexar County (approx.167 miles round trip) $ 250.00 Travis County (approx.107 miles round trip) $ 200.00 Cost per mile for paupers picked Medical Examiner's office not anywhere within the Brazos County. Additional cost (bodies over 300lbs) Cost per Cremation Disaster Pouch (if needed) up from $ 2.00 /mile listed or $ 100.00 ►A ►i ►i rA $ 100. 00 �� Pg°�� Page 15 of 18 H. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276 THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION WILL DISQUALIFY THE BID. Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. 1. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; 2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; 3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. 4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. 5. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non -responsive" and "not responsible", eliminating it from any further consideration of award. 6. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title (Owner, Officer, Director, Manager, Etc.) G'Mclrnan MonckqinqPart r Page 16 of 18 I. HOUSE BILL 89 & DEBARMENT VERIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized to execute this Contract. The company representative below further affirms, that the company submitting this bid, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the Contract. Pursuant to Section 2270.001, Texas Government Code: "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and "Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name: M'%nr Enteral 11(irr,e Authorized Company Representative: Amanda Address: EG c- ,t Zq r1 cj C' e et Bruan -TX -7-78 02 Vol. _J P g. Page 17 of 18 Signature: Date: m 3 / 0-7 / 20 22 Contract #: The following items should be completed and included in your bid submission. Failure to include these items will disqualify your bid. 9 References (Section D) 0 V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section H) CY House Bill 89 & Debarment Verification (Section n O All Addendums (if applicable) 2' Certification of Bid (Section J) J. CERTIFICATION OF BID The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been prepared in collusion with any other vendor and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By: /26 Typed Name: _ A ndc'1-y Title: r�ca ice. Party Company Name: Hi 114 e r �:t j n e r-a� "Dann � J Phone: Lg7q ) R22 - 1571 Mailing Address: Eo I�)t Bruca`r, TX 77802 Vendor Tax Identification Number: -7 6 - 0 6 518 2IA END OF BID REQUEST NO.22-107 TRANSPORTATION OF DECEASED & CREMATION SERVICES By signing below, Brazos County agrees that this bid, 22-107 will be awarded as dictated on the associated bid tabulation sheet, to the Respondent whose name appears above and both parties agree to terms and Page 18 of 18 Brazos County Commissioner's Court: Date: 1.5/ 1=01 -�,/ a a_, Attest: rA"o V A G QL Ecgj Brazos County Clerk: Vol. 3'�J P93l"` .. ALARM MONITORING AND SERVICES AGREEMENT Date of: March 1, 2022 Subscriber: BRAZOS COUNTY 200 S. Texas Ave Telephone: 979.361.4286 PREMISES INCLUDED: Customer No: Multiple Locations City: Bryan Fax: 979.446.9242 TX: 77803 E-Mail: Elections Administrator 302 East 24th Street, Brvan Tx 77803 Account #76005807 Information Technologies 205 East 27th Street, Bryan Tx 77803 Account #76005565 Tax Office 4151 County Park Court, Bryan Tx 77802 Account #76005765 Boonville Log Cabin 2421 Boonville Rd, Bryan Tx 77802 Account #76005887 Brazos County Arena Hall 2906 Tabor Rd, Bryan Tx 77803 Account #76005920 1. DESCRIPTION OF SERVICE PROVIDED: Matrix Technologies ('Company") agrees to provide and ("Subscriber") BRAZOS COUNTY agrees to purchase monitoring service(s) as hereinafter set forth, for the system(s) owned by Subscriber and Installed at the Premises described herein: A. MONITORING SERVICE: _X Central Station Facility Other Monitoring Police/Fire B. TYPE OF COMMUNICATION: Digital NFPA Cellular —X C. TYPE OF SYSTEM: LX_Burglar Alarm] [ Hold Up Alarm] L- Fire Alarm] Other 2. PAYMENT AND TERMS OF AGREEMENT Transmitter/ Base Installation A) Subscriber agrees to pay Company: 1) Connection to facility via Cellular providing Monitoring Service payable upon completion of Installation $ 2) Monthly Alarm Monitoring Service charge payable quarterly in advance upon completion of Installation $125.00 3) Monthly Cellular Monitoring Service & Remote charge payable quarterly in advance for Signal Routing Fee $ 30.00 B) Subscriber agrees to pay Company or others: Taxes, fees or charges including sales/use tax, personal property tax and false alarm assessments imposed by any governmental authority and all telephone company charges relating to the service provided. C) Term: 1) This agreement shall begin on the date of completion of installation, or rene 2) _ .Subscrlber.must notify Company, withTa 30 DAY IAIRITI EN NOTI'CE.OF TERMINATIONfroin;Company. NO VERBAL; TERMINATIONS will6e 3. COMPANY'S LIABILITY / DISCLAIMER OF WARRANTIES: COMPANY DOES NOT REPRESENT OR WARRANT: THAT THE ALARM SYSTEM MAY NOT BE COMPROMISED OR CIRCUMVENTED: OR THAT THE SYSTEM WILL PREVENT ANY LOSS BY BURGLARY, HOLD-UP, FIRE OR OTHERWISE: OR THAT THE SYSTEM WILL IN ALL CASES PROVIDE THE PROTECTION FOR WHICH IT IS INSTALLED OR INTENDED. SUBSCRIBER ACKNOWLEDGES AND AGREES: THAT COMPANY HAS MADE NO REPRESENTATION OR WARRANTIES, EXPRESS OR IMPLIED, AS TO ANY MATTER Vol. P9.1tJ� WHATSOEVER, INCLUDING WITHOUT LIMITATION THE CONDITIONS OF THE EQUIPMENT, ITS MERCHANTABILITIY OR ITS FITNESS FOR ANY PARTICULAR PURPOSE; NOR HAS SUBCRIBER RELIED ON ANY REPRESENTATION OR WARRANTIES, EXPRESS OR IMPLIED: SUBSCRIBER FURTHER ACKNOWLEDGES AND AGREES: THAT ANY AFFIRMATION OF FACT OF PROMISE SHALL NOT BE DEEMED TO CREATE AN EXPRESS WARRANTY, AND THAT THERE ARE NO WARRANTIES WHICH EXTEND BEYOND THIS AGREEMENT HEREOF. SUBSCRIBER FURTHER ACKNOWLEDGES AND AGREES: THAT COMPANY IS NOT AN INSURER THAT SUBSCRIBER ASSUMES ALL RISK OF LOSS OR DAMAGE TO SUBSCRIBER'S PREMISES OR TO THE CONTENTS THEREOF; AND THAT SUBSCRIBER HAS READ AND UNDERSTANDS ALL OF THIS AGREEMENT, PARTICULARLY SECTIONS 20 AND 21 WHICH SET FORTH COMPANY'S MAXIMUM LIABILITY IN THE EVENT OF ANY LOSS OR DAMAGE TO SUBSCRIBER OR ANYONE ELSE. 4. INCREASE IN TAXES, UTILITY CHARGES OR MONTHLY SERVVCE: Subscriber acknowledges that all charges set forth herein are based upon existing federal, state and local taxes, fees and utility charges, including telephone company line charges, if any. Company shall have the right, at any time to increase the charges provided herein, to reflect any increases in existing, or any additional, taxes, fees or charges which hereafter may be imposed on Company by any utility or governmental agency relating to the services(s) provided under the terms of his Agreements, and Subscriber agrees to pay the same. Company shall have the right to increase the monthly service charge provided above, upon written notice to Subscriber, at any time or times after the date service is operative under this Agreement. Subscriber agrees to notify Company of any objection to such increase in writing within 20 days after Subscriber's date of the notice of increase; failing which it shall be conclusively presumed that Subscriber has agreed to such increase. In the event Subscriber objects to such increase, Company may elect, at its option, to (1) continue this Agreement under the terms and conditions in effect immediately prior to such increase, without notice to Subscriber, or (2) terminate the Agreement upon 15 days advance written notice to Subscriber. 5. SUBSCRIBER'S DUTIES AS TO USE OF SYSTEM: Subscriber is aware that Matrix Technologies (Company) has no physical control of the electronic protective system(s) or their mode of transmission, and acknowledges that it is the Subscribers sole responsibility to verify proper operation of the system(s) by testing the complete system(s). The Subscriber shall carefully and properly test system daily including but not limited to walk testing the system(s), if applicable, during the term of the Agreement in accordance with instructions. If any defect in operation of the system(s) is discovered, or in the event or a power failure or other interruption at the Premises, Subscriber shall notify Company immediately. When any device or protection is used, which is affected by turbulence or air, occupied airspace change, or other disturbing conditions, Subscriber shall turn off or remove all things, animate or inanimate, including but not limited to all forced air heaters, air conditioners, bells, animals, and any other sources of air turbulence or movement, which may interfere with the effectiveness of the system during periods while the alarm system is armed. Subscriber shall notify Company of any remodeling or other changes to the Premises that could affect the operation of the system. 6. AUTHORIZED PERSONNEL: Subscriber shall continuously furnish Company with an up-to-date written list of the names, addresses and phone numbers of all persons to be notified in the event of an alarm. 7. TITLE TO EQUIPMENT: Subscriber agrees that all Company -owned equipment installed to monitor or supervise the system(s) shall at all times remain the sole property of Company. Subscriber will not damage, encumber or dispose of said equipment or permit the equipment to be damaged, encumbered, taken from the Premises, tampered with or repaired by anyone but the authorized agents of Company. in the event of loss or damage to the equipment or any part thereof, whether during installation or thereafter, Subscriber agrees to pay Company the reasonable value thereof or the cost of the repairs, as determined by the Company. At the expiration of this Agreement, or in the event of any default in performance by Subscriber, Company Is authorized to enter upon the Premises and remove Company -owned equipment. Removal of the equipment shall be without prejudice to the collection of any and all sums due under the Agreement or extension or renewals thereof. Subscriber shall in such event return said equipment to Company in good condition, reasonable wear and tear excepted. Subscriber agrees that the installation of the equipment does not constitute the equipment a fixture. 8. IF MONITORING SERVICE IS FURNISHED: a) MAINTENANCE OBLIGATIONS: Subscriber acknowledges that Company's maintenance obligation with respect to monitoring relates solely to the maintenance and operation of the signal receiving equipment, and any transmitting equipment owned by Company; and that Company is in no way obligated to maintain, repair, service, replace, operate or assure the operation of the property, system(s) or any devices) of the Subscriber, unless expressly provided as may be required under warranty as set forth in a separate agreement. b) COMPANY CENTRAL STATIONiOTHER MONITORING FACILITIES: In the event Subscriber's alarm system transmits signals to Company's Central Station or Other Monitoring Facility, Company or its designee agrees to monitor such signals. c) POLICEIFIRE MUNICIPAL FACILITY: If the signals transmitted from the Premises will be monitored in police, fire, or municipal departments, Company or its designee, agrees to provide and maintain, or cause to be provided and maintained, a remote monitoring facility consisting of signal receiving equipment at the Facility hereinabove set forth. If, In the opinion of the Company or the Facility, use by the Subscriber adversely affects the use of the signal receiving equipment, this Agreement may be terminated thirty (30) days following written notice to Subscriber. 9. RECEIPT OF SiGNALS / RESPONSE TO ALARMS: a) CENTRAL STATION I OTHER MONITORING FACILITIES: Company or its designee, shall make reasonable effort to do the following: (1) Upon receipt of a burglar or hold-up alarm signal, transmit the alarm to the police department or the location designated by Subscriber and notify Subscriber, or their designated representative, by calling the telephone number supplied to Company in writing by Subscriber. (2) Upon receipt of a manual, automatic or smoke fire alarm, transmit the alarm to the fire department or the location designated by the Subscriber and notify Subscriber, or their designated representative, by calling the telephone number supplied to Company in writing by Subscriber. (3) Upon receipt of other types of alarms, transmit the alarm to the location(s) designated by the Subscriber. POLICE / FIRE / MUNICIPAL AND OTHER MONITORING FACILITIES: Subscriber acknowledges that if the signals transmitted from the Premises will be monitored in police, fire or municipal departments, or other monitoring facilities that personnel in such facilities are not the agents of Company, nor does Company assume any responsibility for the manner in which such signals are monitored, or the response, to such signals. TELEPHONE LINES: Subscriber acknowledges that signals are to be transmitted over telephone company signal channels or lines which are wholly beyond the control and jurisdiction of Company, and are maintained and serviced by the applicable telephone company or utility. Company shall make reasonable effort to coordinate the restoration of any interrupted signal transmission, signal channels or lines when notified of such a condition or other outage by Subscriber, or other monitoring facility. FALSE ALARMS: In the event an excessive number of false alarms are caused by Subscriber's carelessness, misuse, malicious action, abuse, or accidental use of the system, such events shall be a material breach of contract on the part of Subscriber and Company may at its option, in addition to all other legal remedies set forth below, be executed from further performance upon ten (10) days written notice to Subscriber. Company's excuse from performance shall not affect its right to recover damages from Subscriber. In the event a fine, penalty or fee is assessed against Company by any governmental or municipal agency as a result of any alarm originating from Premises, Subscriber shall forthwith reimburse Company for same. If Company dispatches an agent to respond to an alarm originating from Premises, where Subscriber intentionally, accidently or negligently has activated the alarm signal, and no alarm condition exists, or if Company makes any maintenance call caused by the inadvertence or negligence of Subscriber, Subscriber shall pay to Company the charge for a service call at existing rates. Subscriber represents they fully understand that the equipment, because of its sensitivity and nature, is subject to the influence of occurrences or events which are not within the control of Company and which may cause the alarm to activate erroneously. Any or all alarms shall not excuse any of the obligations of Subscriber as set forth in this Agreement. 10. VOICE OVER IP SERVICE (VoIP): Subscriber acknowledges that if Company utilizes a digital communicator for the purposes of sending alarm signals from Subscriber's premises to Company's' Central Station or other Monitoring Facility, that the signals from Subscriber's alarm system are sent over Subscriber's regular telephone lines, Voice over IP service, broadband Internet connection, LLR (long range radio), GSM cellular phone network, or other transmission mediums provided by others to Company's Central Monitoring Station, and in the event that the service Subscriber has elected to use for the purpose of transmitting alarm signals is out of order, disconnected, placed on vacation or otherwise interrupted, signals from Subscriber's alarm system will not be received in Company's Central Monitoring Station during any such interruption and the interruption will not be known to Company. Subscriber further acknowledges and agrees that signals that are transmitted over these services are wholly beyond the control and jurisdiction of Matrix Technologies and are maintained and serviced by the applicable service provider. 11. PHONE LINE INTERFEARANCE: Subscriber is aware that if the system uses Subscriber's POTS or VoiP phone lines to transmit signals to a Central Monitoring Station by dialing over said phone line. Blocking, Restricting, Suspension, Disconnection or interference, degradation of quality, loss of bandwidth, or any routing services may cause loss of signaling ability without notice to the Central Monitoring Station. Therefore, it is strongly recommended that the Subscriber use an I.P., GSM or Cellular transmitter at an additional fee. 12. SIGNAL ROUTING: If Subscriber uses any phone line transmission method, Subscriber acknowledges that their alarm system will be connected to a single POTS line service. If phone line is not a POTS line, then it must be of a high quality VoIP, Cable or Digital service. If VoIP services are not used, alternative signal routing is available from Company for an additional fee. Subscriber herein acknowledges that depending on their choice of signal routing, they will provide back-up power for all supporting equipment, including any routers , phone equipment, Internet transmitters or cell transmitters to ensure temporary operation through any short term power failure. 13. EQUIPMENT: Subscriber understands that Matrix Technologies agrees to monitor a security / fire system owned by Subscriber and not installed by or designed by Matrix Technologies. Matrix Technologies makes no representation as to suitability or condition of Subscriber's system. Matrix Technologies assumes no responsibility whatsoever for the maintenance, operation or non -operation, actuation or non -actuation, of your existing equipment. Matrix Technologies reserves the right to terminate service under this Agreement in the event your existing equipment is not in good operating condition and Matrix Technologies will not be liable for any damages or penalties as a result of termination under those circumstances. 14. IF TIME AND MATERIAL SERVICE IS FURNISHED: Upon request, repairs, inspections and test shall be made at Subscriber's expense at Company's then prevailing rates. Labor charges shall be for a minimum of one hour for each visit to the premises. 15. PERMITS / LICENSE: Subscriber shall secure at his own cost and expenses whatever permission, permits or licenses that may be necessary from local authorities for installation, monitoring and/or maintenance of his alarm system. 16. INTERRUPTION OF SERVICE: RIGHT TO TERMINATE: Company assumes no liability for Interruption of monitoring service due to strikes, riots, floods, storms, lightning, earthquakes, fire, power failures, insurrection, interruption or unavailability of telephone service, acts of God, or for any other cause beyond the control of Company and will not be required to supply monitoring service to Subscriber while such interruption of service may continue. Replacement of the system necessitated by such event will be at Subscriber's expense. This Agreement may be terminated upon written notice to Subscriber at the option of Company, if the Premises or equipment of the Company Central Station, other monitoring facility, Police, Fire or Municipal Facility, or Subscriber are destroyed by fire, lightning or other catastrophe, or so substantially damaged that it is impractical to continue service, or in the event Company or the Monitoring facility is unable to render service as a result of any action by any governmental authority. Upon such termination, an equitable refund of the service charge paid, but not yet earned, shall be made. ' FV101, 17. ASSiGNEESISUBCONTRACTORS OF COMPANY: Company shall have the right to assign this Agreement to any other person, firm or corporation without notice to Subscriber and shall have the further right to subcontract any installation, monitoring, maintenance or other services which it may perform. This Agreement is not assignable by Subscriber except upon the prior written consent of Company. Subscriber acknowledges that this Agreement, and particularly those paragraphs relating to Company's maximum liability, liquidated damages, and third party indemnification, insure to the benefit of and are applicable to any assignees, subcontractors of Company, and / or the Monitoring Facility, and that they bind Subscriber with respect to said assignees, subcontractors and /or the Monitoring Facility, if any, with the same forces and effect as they bind Subscriber to Company. 18. DEFAULT BY SUBSCRIBER: a) The happening of any one or more of the following shall be Events of Default under this Agreement: 1) Failure, by Subscriber, to pay any amount or charge, with 10 days after the same is due and payable; 2) Failure by Subscriber to observe, keep or perform any agreement required by it herein; 3) Loss, theft or disappearance from the Premises, substantial damage to or destruction of, the system; 4) Action by any governmental authority directed at Subscriber or the Premises rendering it impossible or impractical for the Company to perform this Agreement; 5) Abuse to the Alarm System; 6) Dissolution, termination of existence, discontinuance of business, insolvency or business failure of Subscriber, or 7) Initiation of, or formal threat to initiate, any bankruptcy, reorganization, assignment for the benefit of creditors, or like proceeding, by or against Subscriber, b) Upon the occurrence of an Event of Default, then at any time thereafter (unless the Company specially waives its right under this paragraph b), the Company may pursue one or more of the following remedies: 1) By written notice to Subscriber declares all unpaid amounts and charges due, and to become due under this Agreement to be immediately due and payable, provided that all past due amounts and charges shall bear interest at the rate of 1 %a% per month (18% per year) from the first occurring Event of Default; 2) receive immediate possession of the Company owned portion of the system, and for such purpose enter the Premises and remove the said portion of system(s), subscriber hereby waiving any further rights to the system or any claims for, or resulting from, said repossession, including any claim for restoration of the Premises to former condition; 3) demand that Subscriber return the system of any part thereof, at Subscriber's expense, to the Company's premises; 4) proceed at law or at equity to enforce performance by Subscriber of the provisions of the Agreement, or to recover damages for the breach of this Agreement; and 5) discontinue monitoring and / or maintenance of the alarm system, and terminate this Agreement by written notice to Subscriber. c) In addition to any damages which the Company could claim as part of the remedies listed in paragraph b) above, the Company shall be entitled to recover Immediately, from the after the occurrence of an Event of Default, as liquidated damages and not as a penalty, a sum equal to the sum of the following: 1) All the amounts and charges which are due and payable after the occurrence of the Event of Default and before the effective date of any termination of the Agreement; 2) The lost profit to the Company which it anticipated earning under this Agreement from the time of the Event of Default to the end of the term; 3) Any other costs the Company is required to bear in respect of the installation and / or service provided under this Agreement, irrespective of the referred for collection, reasonable costs of removal of the alarm system, and other reasonable costs, paid or incurred by the Company in enforcing or attempting to enforce the terms and provisions of this Agreement. d) The above remedies are cumulative and availment of one does not preclude availment of another. 19. DELINQUENCY; RECONNECT CHARGES: In the event any payment due hereunder Is more than ten (10) days delinquent, Company may impose and collect a delinquency charge of one and a half percent (1-1 /2%) per month (18% per annum) of the amount of the delinquency, or the maximum rate permitted bylaw. If the monitoring service is deactivated because of Subscriber's past due balance and if Subscriber desires to have the service reactivated, Subscriber agrees to pay In advance to Company its prevailing reactivation charge. 20. COMPANY NOT INSURER; LIQUIDATED DAMAGES; ASSUMPTION OF LIMITED LIABILITY: SUBSCRIBER AGREES: THAT COMPANY IS NOT AN INSURER; THAT INSURANCE, IF ANY, SHALL BE OBTAINED BY SUBSCRIBER THAT THE PAYMENTS PROVIDED FOR HEREIN ARE BASED SOLELY ON THE VALUE OF THE SERVICE AS SET FORTH HEREIN AND ARE UNRELATED TO THE VALUE OF THE SUBSCRIBER'S PROPERTY OR THE PROPERTY OF OTHERS LOCATED ON SUBSCRIBER'S PREMISES; THAT COMPANY MAKES NO GUARANTY OR WARRANTY, INCLUDING ANY IMPLIED WARRANTY OF MERHCANTABILITY OR FITNESS THAT THE SERVICE SUPPLIED WILL AVERT OR PREVENT OCCURRENCES OR THE CONSEQUENCES THEREFROM WHICH THE SERVICE IS DESIGNED TO DETECT OR AVERT, SUBSCRIBER ACKNOWLEDGES THAT IT IS IMPRACTICAL AND EXTREMELY DIFFICULT TO FIX THE ACTUAL DAMAGES, IF ANY, WHICH MAY PROXIMATELY RESULT FROM A FAILURE TO PERFORM ANY OF THE OBLIGATIONS HEREIN, INCLUDING, BUT NOT LIMITED TO, INSTALLATION, MAINTENANCE OR MONITORING SERVICE OR THE FAILURE OF THE SYSTEM TO PROPERLY OPERATE WITH RESULTING LOSS TO SUBSCRIBER BECAUSE OF, AMONG OTHER THINGS: (A) THE UNCERTAIN AMOUNT OR VALUE OF SUBSCRIBER'S PROPERTY OR THE PROPERTY OF OTHERS KEPT ON THE PREMISES WHICH MAY BE LOST, STOLEN, DESTROYED, DAMAMGED OR OTHERWISE AFFECTED BY OCCURRENCES WHICH THE SYSTEM OR SERVICE IS DESIGNED TO DETECT OR AVERT; (B) THE UNCERTAINTY OF THE RESPONSE TIME OF ANY POLICE OR FIRE DEPARTMENT, SHOULD THE POLICE OR FIRE DEPARTMENT BE DISPATCHED AS A RESULT OF A SIGNAL BEING RECEIVED OR AN AUDIBLE DEVICE BOUNDING; (C) THE INABILITY TO ASCERTAIN WHAT PORTION, IF ANY, OF ANY LOSS WOULD BE PROZIMATELY CAUSED BY COMPANY S FAILURE TO PERFORM OR BY ITS EQUIPMENT TO OPERATE; (D) THE NATURE OF THE SERVICE TO BE PERFORMED BY COMPANY. (E) SUBSCRIBER FURTHER AGREES THAT IF COMPANY SHOULD BE FOUND LIABLE FOR LOSS OR DAMAGE DUE TO A FAILURE OF THE INSTALLATION, MAINTENANCE, OR MONITORING SERVICE, OR EQUIPMENT IN ANY RESPECT WHATSOEVER, COMPANY'S LIABILITY SHALL BE LIMITED TO A SUM EQUAL TO TEN PERCENT OF THE SERVICE CHARGES OR ONE THOUSAND (1,000) DOLLARS, WHICHEVER IS LESS, AS LIQUIDATED DAMAGES AND NOT AS A PENALTY, AND THIS LIABILTY SHALL BE EXCLUSIVE: AND THAT THE PROVISIONS OF THIS SECTION SHALL APPLY IF LOSS OR DAMAGE, IRRESPECTIVE OF CAUASE OR ORIGIN, RESULTS DIRECTLY OR INDIRECTLY TO PERSONS OR PROPERTY FROM PERFORMANCE OR NOW PERFORMANCE OF THE OBLIGATIONS IMPOSED BY THIS AGREEMENT OR FROM NEGLIGENCE, ACTIVE OR OTHERWISE, OF COMPANY, ITS AGENTS, SERVANTS, ASSIGNS OR EMPLOYEES. By IF SUBSCRIBER WISHES COMPANY TO ASSUME A GREATER LiMITED LIABILITY IN LIEU OF THE AMOUNT AS HEREINABOVE SET FORTH, SUBSCRIBER MAY OBTAIN FROM COMPANY A GREATER LIMITATION OF LIBILITY BY PAYING AN ADDITIONAL CHARGE TO COMPANY. IF SUBSCRIBER ELECTS TO EXERCISE THIS OPTION, A RIDER SHALL BE ATTACHED TO THIS AGREEMENT SETTING FORTH THE TERMS, CONDITIONS AND AMOUNT OF THE LIABILITY AND THE ADDITIONAL CHARGE. 21. THIRD PARTY INDEMNIFICATION: a) in the event any person, not a party to this Agreement, shall make any claim or file any lawsuit against Company for any reason relating to Company's duties and obligations pursuant to this Agreement, including but not limited to the design, installation, maintenance, monitoring, operation, or non -operation of the alarm system(s), Subscriber agrees to indemnify, defend and hold Company harmless from any and all claims and lawsuits; including the payment of all damages, expenses, costs, and attorney's fees, whether these claims be based upon active or passive negligence, or strict or product liability on the part of the Company, its agents, servants or employees. b) This Agreement by Subscriber to indemnify Company against third party claims as hereinabove set forth shall not apply to losses, damages, expenses and liability resulting in injury or death to third persons or injury to property of third persons, which losses damages, expenses and liability occur while an employee of Company is on the Premises and which losses damages and liability are solely and directly caused by the acts of sole employee. 22. SUBSCRIBER PURCHASE ORDER: If there is any conflict between this Agreement and Subscriber's purchase order, or any other document, this Agreement will govern, whether such purchase order or other document is prior or subsequent to this Agreement. 23. ATTORNEY'S FEES: In the event the Company institutes legal proceedings to collect the cost of any charges as set forth herein, then and in such proceedings the unsuccessful party shall pay to the successful party reasonable attorney's fees. 24. INVALID PROVISIONS: In the event any of the terms or provisions of this Agreement shall be declared to be invalid or inoperative, all the remaining terms and provisions shall remain In full force and effect. 25. VENDOR COMPLIANCE PROGRAMS / ENROLLMENT FEES / ADDITIONAL COVERAGE If Subscriber wishes Company to participate in a Vendor Screening, Certificate of Insurance Tracking and Management program as part of your management policies, Subscriber will be liable for all non-refundable enrollment fees associated with the program. If additional insurance coverage is required due to your policies, subscriber may obtain from Company a greater limitation of liability by paying an additional charge to Company. If subscriber elects to exercise this option, a rider shall be attached to this Agreement and the Certificate Insurance shall reflect additional coverage required setting forth the terms, conditions and amount of the limited liability. Enrollment fees and or additional insurance coverage's will be billed to Subscriber per occurrence. 26. ENTIRE INTEGRATED AGREEMENT; MODIFICATION; ALTERATIONS; WAIVER: This Agreement contains the entire Agreement of the parties who shall not be bound by any prior representations, promise, condition, Inducements or warranties, express or implied, not Included herein. Any modification or amendment of the Agreement must be in writing, executed by both parties. 27. BINDING EFFECT: This Agreement is binding on Subscriber and his legal representatives, and any person who purchases or leases the Premises and does not permit the Company to repossess any of subscriber owned equipment located on the Premises. The Agreement and its benefits may not be assigned by Subscriber without the prior written consent of the Company. 28. SIGNATURES: THIS AGREEMENT SHALL NOT BE BINDING UPON THE COMPANY UNLESS APPROVED IN WRITING BY AN AUTHORIZED REPRESENTATIVE OF THE COMPANY. IN THE EVENT SUCH APPROVAL IS NOT OBTAINED, THE SOLE LIABILITY OF COMPANY SHALL BE TO REFUND TO SUBSCRIBER ANY AMOUNT THAT HAS BEEN PAID TO COMPANY BY SUBSCRIBER UPON SIGNING THiS AGGREEMENT. 1 Subs 'ber: �-�rS v Date �-- Name Title Matrix Technologies,_�e�/�iva (/P�f s'!Date March 1.2022 Authorized Representative of Company Sales Representative: Larry Aquero Vol. V-f0-P9.Jb1)-- M-R-T-R-11 Tectootaps EMERGENCY NOTFICATION LIST Customer Name: Brazos County Account # Address: 200 S. Texas Ave. City: Bryan TX Zip Code: 77808 Telephone: (979)361-4285 Fax: (979)361-4293 E-Mail: kbattles@brazoscountytx.gov CONTACT NAME: Kaitlyn Battles Billing Address: PO Box 914 City: Bryan State: TX Zip:77808 PERSONNEL AUTHORIZED TO BE NOTIFIED ON ALL ALARMS Name: Ernest Stuffs Telephone: (979 676-2711 Name: Name: Name: Name: Name: PASSWORD: "ES1802' ^F F - F�•.3° - Telephone: Telephone: Telephone: Telephone: Telephone: Speciallnstructio . Signature Date:VN *Please ensure you notify Matrix Technologies with up -dates to this list: customer service@matrixsecure.net Enter your Account No. and Password Matrix Technologies PO Box 4184 Bryan Tx 77805 979.260.9614 ofc 979.401.0010 fax Vol. __� '� _ pg. l lvo USER LICENSE AGREEMENT FOR AN ONLINE VITAL RECORDS REQUEST APPLICATION This user license agreement for an online vital records request application (the "User License Agreement") is made and entered into this-),' day of MGWGI�1 , by and between Brazos County (the "CLIENT') and Permitium, LLC ("Permitium"), a corporation in good standing authorized to do business in the State of North Carolina with its principal place of business at 10617 Southern Loop Blvd. Pineville, NC 28134. For and in consideration of the mutual promises set forth in the User License Agreement, the adequacy of which is hereby expressly acknowledged, the parties do mutually agree as follows: 1. Basic Obligations of Permitium. ' Permitium hereby agrees to provide the services described in the attached Statement of Work (attached hereto as Exhibit 1) in accordance with the terms -and conditions of this User License Agreement as requested in writing by the CLIENT. 2. Basic Obligations of the CLIENT. For any services requested in.writing by the CLIENT, the CLIENT agrees to compensate Permitium at the rates set forth in the attached Statement of Work (Exhibit 1). 3. Term. Contract will be effective from , through . This Agreement shall be automatically renewed for successive one (1) year terms unless either Party provides the other Party with sixty (60) days prior written notice to the end of the Initial Term or the Renewal Term. 4. Fee Collection and Payment. Permitium will collect online payments and agrees to fund an escrow account with CLIENT. The amount funded will be determined based on estimated transaction amounts from past records. Permitium will provide a monthly statement indicating the amount of money debited from the credited funds in the escrow account based on the transactions cleared from that month. CLIENT will have immediate access to the funds (not to exceed the daily amount cleared). 5. Termination for Cause. At any time after 30 days of the software deployment, the CLIENT may terminate this User License Agreement immediately and without prior notice if Permitium is unable to meet goals and timetables or if the CLIENT is dissatisfied with the quality of services provided. 6. Insurance. Permitium agrees to maintain a minimum of $6,000,000 in general liability, $5,000,000 in cyber liability, and other appropriate insurance, as well as Workers Compensation in the required statutory amount, for all employees participating in the provision of services under this User License Agreement. Certificates of such insurance shall be furnished by the Pennitium to the CLIENT and shall contain the provision that the CLIENT it given ten (10) days' written notice of any intent to cancel or terminate by either the Permitium or the insuring company. Failure to furnish such insurance I _. fig. 1 � � ---- certificates or maintain such insurance shall be deemed a material breach and grounds for immediate termination of this User License Agreement, All Peruddum liabilities as defined within this User License Agreement will be capped at the greater of the compensation received by Permitium, or the above stated insurance liability policy limits. 7. Taxes. Permitium shall pay all federal, state and FICA taxes for all of its employees participating in the provision of services under this User License Agreement. 8. Monitoring and Auditing. Permitium shall cooperate with the CLIENT, or with any other person or agency acting at the direction of the CLIENT, in their efforts to monitor, audit, or investigate activities related to this User License Agreement. Permitium shall provide any auditors retained by the CLIENT with access to any records and files related to the provision of services under this User License Agreement upon reasonable notice. The CLIENT agrees that its auditors will maintain the confidentiality of any trade secrets of Permitium that may be accessed during an audit conducted under this User License Agreement. 9. Confidentiality information. Permitium agrees that all records, data, personnel records, and/or other confidential information that come within Permitium' possession in the course of providing services to the CLIENT under this User License Agreement (hereinafter, "Confidential Information") shall be subject to the confidentiality and disclosure provisions of all applicable federal and state statutes and regulations, as well as any relevant policies of the CLIENT. All data and/or records provided by the CLIENT to Permitium shall be presumed to be Confidential Information subject to the terms of this section unless the CLIENT specifically indicates in writing that the requirements of this section do not apply to a particular document or group of documents. Permitium agrees to receive and hold Confidential Information, whether transmitted orally, in writing or in any other form, and whether prepared by a party or its Representatives, in strict confidence, and to use the Confidential Information solely for the purpose of facilitating CLIENT's use of Penn ilium'products and services. Except as essential to Permitium'obligations to CLIENT, Penmitium shall not copy any of the Confidential Information, nor shall Permitium remove any Confidential Information or proprietary property or documents from CLIENT premises without written authorization of the CLIENT. Permitium acknowledges its understanding that any -unauthorized disclosure of Confidential Information may result in penalties and other damages. 10. Security. Permitium represents and warrants that all documents and information provided to Permitium by or behalf of the CLIENT, including but not limited to Confidential Records, shall be stored and maintained by Permitium with the utmost care and in conformity with standards generally accepted in. Permitium' industry for the types of records being stored and maintained. Permitium further represents and warrants that any online access to the CLIENT's records authorized persons pursuant to this User License Agreement shall be safe, secure, and password -protected and provided with the 2 utmost care and in conformity with standards generally accepted in Permitium' industry for the types of records being stored and maintained, and that no person shall be permitted to obtain unauthorized access to any of the CLIENT's records. Without limiting the foregoing, Permitium specifically warrants that: 10.1. All servers, computers, and computer equipment used to provide services pursuant to this User License Agreement shall be maintained in good working order in compliance with generally accepted industry standards in light of the confidential nature of the documents in question and shall be located in a safe, controlled, and environmentally stable environment (including moisture and temperature controls) and adequately protected against fires, hurricanes, flooding, or similar occurrences; 10.2. Facilities where services are provided shall be secure and access shall be limited to employees trained in security protocols with a legitimate business need to access such facilities (with access removed immediately upon termination of employment) and shall be protected from unauthorized access by commercially reasonable security systems; 10.3. All websites, FTPs, and any other online electronic system used to provide services pursuant to this User License Agreement shall be protected from security breaches by commercially reasonable firewalls and other intrusion detections systems and antivirus software, which shall be kept updated at all times. Access shall be limited to those agents and employees of Pennitium assigned to the project and any individuals identified in writing by the CLIENT or CLIENT's Designee as authorized to obtain access. 10.4. Permitium have technical controls in place that ensure the security, availability and confidentiality of CLIENT data. 10.5. All information provided to Permitium pursuant to this User License Agreement shall be encrypted while in transit over an open network. 11. Standard of Care. Notwithstanding anything in this User License Agreement to the contrary, Permitium represents and warrants that the services provided by Pennitium shall be performed by qualified and skilled individuals in a timely and professional manner with the utmost care and in conformity with standards generally accepted in Permitium' industry for the types of services and records governed by this User License Agreement. 12. Indemnification. Permitium shall indemnify the CLIENT, its agents, and employees, from and against all damages directly arising out of Permitium's breach of this Agreement. This provision shall survive the expiration or termination of this Agreement and remain in full force and effect after such expiration or termination. Notwithstanding the foregoing Permitiuni's maximum indemnification will be limited to the amount of insurance set forth within section 6. CLIENT shall indemnify Permitium, its agents, and employees from and against all damages directly arising out of CLIENT's breach of this Agreement. This provision shall survive the expiration or termination of this Agreement and remain in full force and 3 Vol. ���'J p9• —��,!—_ effect after such expiration or termination. 13. Relationship of Parties. Permitium shall be an independent User License Agreement of the CLIENT, and nothing herein shall be construed as creating a partnership or joint venture; nor shall any employee of Permitium be construed as an employee, agent or principal of the CLIENT. 14. Compliance with Applicable Laws. Permitium shall comply with all applicable laws and regulations in providing services under this User License Agreement. Without limiting the foregoing, Permitium specifically represents that it is aware of and in compliance with the Immigration Reform and Control Act and that it will collect properly verified I-9 forms -from each employee providing services under this User License Agreement. Permitium shall not employ any individuals to provide services to the CLIENT who are not authorized by federal law to work in the United States. 15. Applicable CLIENT Policies. Permitium specifically acknowledges that it will comply with all applicable CLIENT policies, all of which are publicly available on the CLIENT's website. 16. Assignment. Neither party may transfer, assign, or delegate any rights, duties, interest, or obligations under this Contract to any other person or entity without the other parry's prior written consent. Notwithstanding the foregoing, Permitium may (without the CLIENT's consent) assign this agreement and all of its rights, duties, interests and. obligations hereunder to any entity into which it merges, has a change in control representing a conveyance of more than 50% of its ownership interests, or to which it sells all or substantially all of its assets. Permitium agrees to notify the client within 10 business days of any assignment. 17. User License Agreement Modifications. This User License Agreement may be amended only by written amendments duly executed by and between the CLIENT and Pennitium. 18. Texas Law. Texas law will govern the interpretation and construction of the User License Agreement. Any litigation arising out of this. User License Agreement shall be filed, if at all, in a court or administrative tribunal located in the State of Texas. 19. Entire Agreement. This User License Agreement constitutes and expresses the entire agreement and understanding between the parties concerning the subject matter of this User License Agreement and supersedes all prior and contemporaneous discussions, promises, representations, agreements and understandings relative to the subject matter of this User License Agreement. 20. Severability. If any provision of this User License Agreement shall be declared invalid or unenforceable, the remainder of the User License Agreement shall continue in full force and effect. 4 FVo! . �_�` J-- 21. Notices. Any notice or other communication provided for herein as given to a party hereto shall be in writing, shall refer to this Agreement by parties and date, and shall be delivered by registered_mail, return receipt required, postage prepaid to the person listed below or his successor. If to Permitium: Permitium, LLC Attn: Matt Solomon 10617 Southern Loop Blvd. Pineville, NC 28134 If to CLIENT: Brazos County TX Clerk Attn: Karen McQueen 30d E. 26th Street Suite 1430 Bryan, Texas 77803 22. Authority of Signatories. The persons executing this User License Agreement hereby represent and warrant that they have full authority and representative capacity to execute the User License Agreement in the capacities indicated below and this User License Agreement constitutes the binding obligation of the parties on whose behalf they signed. 23. Retention Schedule. CLIENT will reserve the right to access application held by Permitium at anytime CLIENT deems necessary. Permitium will follow the State Library Retention Schedule and will keep all application until the retention period has been met. The retention period for vital records applications is Fiscal Year + 3 Years. After such time, application will be removed from Permitium software. Permitium will not purge any'data from the application without written authorization from the Client. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year indicated above. Brazos County Prin : Signed: DATE: PERMMUK LLC Printed Name: Signed: 'ITS: Managing artner DATE: STATEMENT OF WORK — EXHIBIT 1 Implementation Plan • Configure the initial instance of the new Permitium solution based on the Client 's process and Permitium's demonstration site • Refine the new Permitium solution through an iterative process based on input received from the Client's staff during the testing phase • Test the Permitium solution, revise as needed and prepare it for production • Provide training for the Client's staff -as needed • Provide ongoing. support, hosting and management of the Permitium Solution Implementation Team Permitium Support Tear 855-712-PERM suppo[!@VerinWuni.cotn Client Executive Sponsor Project Manager Data and Security All data collected in the Client's instance of VitalDirector is the.property of the Client: Permitium does not own and will not distribute, data without.the written consent.of the Client. All passwords placed within the system are encrypted and not accessible .by the Permitium staff. Cost of Service Cost for VitalDirector software, implementation. services or support— Perinitium will charge $4.00 .for all transactions as an embedded fee or .$4.00•passed on as a convenience fee back to the applicant for each application submitted. Credit card fees are passed through to the applicant by Permitiuum based -on our contract rate along with a $:35 vital verify fee, when applicable: The current -rate is $.30 per .transaction plus 2.9% of th6 total transaction. Cash transactions can be paid at no additional cost at counter. n Vol. pg. Uw Kristeen Roe, CTA, PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 03/15/2022 REQUESTOR Donna. Byrd-Tunsel ADDRESS 6710 Castle Lane Dr Houston Tx 77066-3815 OWNER NAME Prudence Byrd PROP ID# 22940 REFUND AMOUNT 7.63 REQUESTOR. Ke Lin ADDRESS 1608 Panther Ln College Station Tx 77840 OWNER NAME Ke Lin PROP ID 95445 REFUND AMOUNT $ 1500.00 REQUESTOR Anne Grisham ADDRESS 4848 Ba for Camp Rd Crawford Tx 76638-2782 OWNER NAM_ E Anne Grisham PROP ID# 96674 REFUND AMOUNT $ 73.17- REQUESTOR ' ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ' ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR _ ADDRESS OWNER NAME PROP ID# _ REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT Vol. APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 • Ph. 979-775-9930 OWNER'S NAME AND ADDRESS BYRD PRUDENCE LUCILLE % BYRD-TUNSEL DONNA 6710 CASTLE LANE DR HOUSTON TX 77066-3815PROPERTY DESCRIPTION Legal: CITY OF BRYAN TOWNSITE, BLOCK 186, LOT 5 Address: 1000 N STERLING AVE , Account # 22940 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid ZREFUND 2021 01/31/2022 $2706.06 Taxpayer's reason for refund: OP -Overpayment REFUND TO: % BYRD-TUNSEL DONNA 6710 CASTLE LANE DR HOUSTON TX 77066-3815 Refund Amount Requested $7.63 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above -described taxes and certify that the information on this form is true and correct." __ -21 a, ba Si nature g-_-_ - Date Z'�a.-c� �-�IqJ Phone # Email Address if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Th Qtax d is [ Approve [ ]Disapproved Authorize Officer Signature Date Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date Vol. TAX RECEIPT 02/151202201:39PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: BYRD TUNSEL DONNA 6710 CASTLE LANE DR HOUSTON, TX 77066-3815 Receipt Number 3141393 Dale Posted 01/31/2022 PaymenlType P Payment Code-OvedRefund Total Paid 52,706 06 Property ID Geo Legal Acres Owner Name and Address 22940 191006-0186-0050 0.0000 6YRD PRUDENCE LUCILLE _ % BYRD-TUNSEL DONNA Legal Description 6710 CASTLE LANE DR CITY OF BRYAN TOWNSITE, BLOCK 186, LOTS HOUSTON, TX 77066-3815 Situs DBA N_ ame - 10D0 N STERLING AVE , Entity Year Rate Taxable Value Stmt. # Void_ 'Original Tax Dis_ cnts Pit Aft Fees Overage Amount Ptl Z REFUND ENTITY 2021 0.00000 0 145261 N 7.63 0.00 0.00 0.00 0.00 7.63 BRAZOS COUNTY 2021 0.49350 114,861 19563 N 566.84 0.00 0.00 0.00 0.00 566.84 CITY OF BRYAN 2021 U.62900 114.061 19563 N 722A7 0.00 0.00 0.00 D.00 722.47 BRYAN ISD 2021 1.22680 114,861 19563 N 1.409.12 0.00 0.00 0.00 0.00 1.409.12 2,706.06 Balance Due As Of 0113112022: 7.63 Tender Details Description Amount Check 125 2706.06 2706.06 Operator Batch Vol. p g . Total F'ald tmoore 39961 (02115I2022T4 2,706.06 Page:1 Receipt issued In Accordance W8h Section 31.075 of the Texas rope ax o e T-A6--SAL- APPLICATION FOR TAX REFUND Collecting OJfrce Name Collecting rar for. (taring eiltllfesl Brazos County Tax Office Bratos County, City of eryari, Gty of Coltev Station 4151 County Park Court Bryan LSO, Colege Station 0, Ft, FZ, F3, F4, Bryan, Texas 77901 Ph. 979-77S•9930 City of We% Navasota ISDr maruen,e uw ue— .nnneee LIN KE i 1609 PANTHER LN f COLLEGE STATION TX 77840-2647 PROPERTY DESCRIPTION Legal: CAT HOLLOW PHI, BLOCK 1, LOT 24 Address: 1608 PANTHER LN , Account# 9S44S TAX PAYMENT INFORMATION l r NrmeofTaa1r4Udt TQTearof Pefrmd Payment0ate Aaroturihld Refund Amount Requmed ZRIFUND I1)Z1 071MAat2 Sumoo S=00 Taxpayer's reason for refund: Paym4nt In Error REFUNO TO l LIN KE 1608 PANTHER IN l COLLEGE STATION TX 77840•I647 ' r SI&O Ceiw and return form to the gramf County Tat OHlte. I 9 hanrhy apply tar the refund or the aEm.&dnv3ad tam and terrify ftt*a 6dermation on th(s farm is true and wrest.' • �� . N�ow�,�.. I � r �2a22 St�mue um , a,6— 210 — 6 T3r3 L7 • k VG r Vv1,gf. Phaea Hyou mate a lalx ttateauuart or fhb aPpGarlcn. yaa maM to found CuWy of a Qaaa A mkdenraaaar v a +tare Ja0 felarry under Team Perul Cedesection 3711L TI'Ait6 141) DETERMIN 11 31 a -.;'-I aoaa. Authorhed atliter of tardnS unit farretwut apWtations over amount required under Secdon 31.117aa Cade Authorlted Officer Signature Date i i/ol. —�� Pg. 1-1� TAX RECEIPT - 03/03/2022 01:45PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: GRISHAM ANNE . 4848 BAYLOR CAMP RD CRAWFORD, TX 76638 Property iD 6eo Legal Acres 96674 167050-0001-0060 0.0000 Legal Description _ BRYAN CENTER, BLOCK 1, LOT 6k Situs DBA Name 1100 FINFEATHER RD , INTERSTATE BATTERY Entity' Year 'Rate Taxable Value Strut# Void Z REFUND ENTITY 2021 6.00000 0 145369 N BRAZOS COUNTY 2021 0.49350 593,986 62296 N CITYOFBRYAN 2021 0.62900 593.968 52295 N BRYAN ISD 2021 122680 593,966 52296 N Tender Details Check 680 Receipt Number 3144340 Date Posted 02l2P12022 Payment Type P Payment Code OverlRefund Total Paid $16,004.00 Owner Name and Address GRISHAM KENNETH PHIWP & ANNE S REVOCABLE LIVING TRUST 4848 BAYLOR CAMP RD CRAWFORD, TX 76638-2782 Original Tax Discnts P&1 Att Fees Overage Amount Pd 73.17 0.00 0.00 6.06 0.00 73.17 2,931.23 0.00 205.18 0.00 0.00 3.136.41 3.736.05 0.00 261.53 0.00 0.00 3,997.58 7,288.78 0.00 510.06 0.00 0.00 7.796.84 15,004.00 Balance Due As Of 0212812022 73.17 Description Amount Operator Batch Vol Imocre 40238 (03M312022TNO Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Code 15004.00 16004.00 Total Paid 15,004.00 f I 1 1 I I I } Angela N. Hines From: Laura J. Emerson Sent: Friday, March 11, 2022 9:12 AM To: phillippe colins Subject: RE: Brazos County Phone payment At this time, you don't need to do anything else. We will contact you if we need anything else. My supervisor is out today, so I won't know anything until Monday at the earliest. Have a great weekend. Thank you, La,t.wa• Laura Emerson Deputy Tax Clerk Office of Kristeen Roe, CTA., PCC Brazos County Tax Assessor/Collector 4:151 County Park CT Bryan, Texas 77802 v 979.775.9930 fax 979.775.9938 From: phillippe colins[mailto:phi Itlppe9956@gmail.com] Sent: Friday, March 11, 2022 9:00 AM To: Laura J. Emerson <LEmerson@brazoscountytx.gov> Subject: Re: Brazos County Phone payment :)s County Disclaimer ' This is an email from an EXTERNAL source. DO NOT -click links or open attachments unless you recognize the :r and have verified that -the content is safe. Never enter USERNAME, PASSWORD or-sensitivd-.information on..; linked from this email.***** w ' ...................... -................ _............................................ Thank you very much Dear Laura. You are so nice. And Yeah I paid on the phone for my property tax about $1500 the day before yesterday, because I am not sure whether I have already paid it enough, it's the first time for me to pay a property tax so I don't have any experience. My address is 1608 Panther, 95445. So could you please help me Return the money back, and tell me what I need to do? Thank you very much! Best wishes. Phillippe (Ke Lin) Laura J. Emerson<LEmersonna,brazoscountytx.gov>rz 2022:�-:3 A 11 k7 A-Ti, ±4-8:53.AA VOL As we discussed on the phone, you will need to reply to this email to let us know you would like us to reject the payment you made on the phone the day before yesterday since your account is paid in M. Please give our office a call should you have any questions. Thank yon, L.a xro-" Laura Emerson Deputy Tax Clerk Office of IWsteen Roe, CIA, PCC Brazos County Tax Assessor/Collector 4151. County Park CT Bryan, Texas 77802 v 979.775.9930 fax 979.775.9938 a � Vol. ��__ �'9•-�-1-� — APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-77S-9930 OWNER'S NAME AND ADDRESS GRISHAM KENNETH PHILLIP &ANNE S REVOCABLE LIVING TRUST 4848 BAYLOR CAMP RD CRAWFORD TX 76638-2782 PROPERTY DESCRIPTION Legal: BRYAN CENTER, BLOCK 1, LOT 611 Address: 1100•FINFEATHER RD , Account# 96674 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD TAX PAYMENT INFORMATION -- - _ Name of•Taxing Unii --- Tax Year ofRefuncT - Payment D'aie Amount-Paicr -'refund A[nount'F2equested-- � _ -- - ZREFUND . 2021 02/28/2022 $15004.00 $73.17 Taaxpayer's reason for refund: OP -Overpayment REFUND TO: GRISHAM ANNE S 4848 BAYLOR CAMP RD CRAWFORD U 76638-2782 Sign below and return form to the Brazos County Tax Office. 01 hereby apply for the refund of the above -described taxes and certify that the information on this form is true and coned." Signature Date Phone # EmaiMildress If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION Tntaxred is j Approv�jDisapproved Authorized Officer Signature 31 aa. j ao •aa. Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer.Signature Date TAX RECEIPT 03/03/2022 01:45PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR -' R_ecetpt Number 4151 COUNTY PARK CT 3944340 BRYAN, TX 77802 . - Date Posted' _ 02128I2022 Payment Type P Payment Code OvedRefund Total Paid S15,004.00 PAID BY: GRISHAM ANNE - 4848 BAYLOR CAMP RD CRAWFORD, TX 76638 PropertyiD Geo Legal Acres Owner Name and Address 96674 167050-0001-0060 0.0000 GRISHANI KENNETH PHILLIP & ANNE S Legal Description REVOCABLE LIVING TRUST _ 4848 BAYLOR CAMP RD BRYAN CENTER, BLOCK1, LOT 611 CRAWFORD, TX 76638-2782 Sous DBA Name R 1100 FINFEATI.1 R6 , INTERSTATE BATTERY Entity . Year 'Rafe Taxable Value Strut # Void Z REFUND ENTITY 2021 6.00000 0 145369 N BRAZOS COUNTY 2021 0.49350 593,965 52298 N CITY OF BRYAN 2021 0.62900 593,966 52296 N BRYAN ISD 2021 1.2268D 593,966 5229B N Tender Details Check 580 Original Tax Discrits _-'P&1 Att Fees Overage Amount Pd 73.17 0.00 0.00 0.00 0.00 73.17 2,931.23 0.00 205.18 0.00 O.OD 3,136.41 3.736.05 0.00 261.63 0:00 0.00 3,997-58 7.286.78 0.00 510.06 0.00 0.00 7.796.84 15,004.00 Balance Due As Of 0212812022: -73.17 Description Amount Operator Batch Vo Q . ?)[Y) pg . tmcare 40238 (031031202ZTNQ Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Cade 15004.00 15004.00 Total Paid 15,004.00 • nec v,+ea.m BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2021-2022 BUDGET YEAR NO.21/22 24.1— 24.2 On this the 22nd day of March 2022 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding. B. Steve Aldrich, Commissioner, Precinct 1 C. Russ Ford, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 22nd day of March 2022 the Court heard and approved a budget amendment(s) for the 2021-2022 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 7 September 2021, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 22nd day of March 2022. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. UIR Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Vol. _��2 Pg. 1-1-1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 21122.24.1 3/2212022 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Commissioner's Court Contingency Departmental Support 22,225.00 General Fund Elections Administration Election Cost 22,225.00 Elections Administration To reallocate funds to cover election worker's payroll for the March 1 2022 Democratic and Republican Primaries. !D�te- - : ti 4' _� 3117/2022 f BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 21122 - 24.2 3/2212022 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Grant Fund HAVA - General Compliance Departmental Support 10,500.00 Grant Fund HAVA - General Compliance Departmental Support 7,500.00 Grant Fund HAVA - General Compliance Repair and Maintenance 3,000.00 HAVA - General Compliance Grant To reallocate funds to purchase cleaning kits and v-drives for the voting equipment. slop Date; i __ - - _ _ :,: = r- r-3/1Z/2022� F7" pg-3�----j VOL pg-3� PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: 03-22-2022 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Sheriffs Office —Administration Dobbins, Samuel Change of Status Approved in Commissioners' Court: 03-22-2022 : County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) VOL Personnel Change of Status ( Mar 17, 2022 ) Commissioners' Court Date: Department Submitting Information: Purpose of Submissions: 03-22-2022 Human Resources Consider and Take Action on Change Employment r 'De partment,Name k;,. Employee Name S^..�. F ^iF�i`?i i �,tF�a•.�Nf.+ # F `r�`k(R� '� Y, SFeI; i��'Rr.. r� pppyp � `•xJ Exposition Center - Administration Benford, NeTashla Road & Bridge - Administration Meyer, Nick Road & Bridge - Administration Ramos, Juan " .ta • ` •^ `• .S�fF` JS 'S h2I^Y — i �r.t t ! a' _ .r Separations ;Department N�eme , ;=Ertiloyge• Name.,, 4-a'r• Juvenile Services - Detention Mathis, Marvin* Brazos Center - Administration Tettleton, Ronald Approved in Commissioners' Court: 03-22-2022 *Correction County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. __� P9.�—