HomeMy WebLinkAbout2022-01-25 10:00AM REGULAR MEETING1QIZ JAN-21 P I: Sq'.
BRAZOS COUNTY
BRYAN, TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON JANUARY 25, 2022 AT 10:00 AM IN THE
. COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803.
THIS MEETING WILL BE CONDUCTED BY VIDEO CONFERENCE
WITH AT LEAST A QUORUM OF COMMISSIONERS COURT
MEMBERS PARTICIPATING IN PERSON AT THE COUNTY
ADMINISTRATION BUILDING -IN ACCORDANCE WITH THE
PROVISIONS SET FORTH IN SECTION 551.127 OF THE TEXAS
GOVERNMENT CODE. THE PUBLIC MAY WATCH THE MEETING
LIVE AT FACEBOOK.COWBRAZOS000NTYTX
1. Invocation and Pledge of Allegiance
• U.S. and Texas Flag - Commissioner Aldrich
2. Call 'for Citizen input and/or concerns
Consider and take action on agenda items: 3 -13
3. Approval of the reappointment of Mark Maltsberger to the MHMR Authority of Brazos
Valley Board of Trustees. The term of appointment is 3/1/2022 to 2/29/2024.
4. Approval to advertise an auction of surplus property.
5. Award of Bid Contract #22-083 for Crack Seal. Recommend vendor- D&M
Contractors, LLC.
6. . Award of Bid #22-090 for Road Signs and Sign Posts. Recommended Award - Vulcan
Signs.
7. Requesting approval of the 2022 School Resource Deputy I nterlocal Agreement
1
between Brazos County and the College Station Independent School District.
8. Approval of Contract#22-081 with West Law for the Brazos County DistrictAttomey's
Office.
9. Approval of Bid Award #22-082 for Various Aggregates, Cold Mix, and Other Road
Materials. Recommend Award to the following:
BPI Materials,--LLC
• b. Green Dream International LLC
• c. Knife River
• d. Statewide Materials
• e. Texas Materials
• f. Texcon General Contractors
10. Approval of the Final Plat of Southern Pointe Subdivision Section 102, 9.899 Acres;
Sterrett D. Smith League, A-210; Brazos County, Texas. Site is located in Precinct 1.
11. Budget Amendments.
Budget Amendments FY21/22 16.1 -16.5
12. Personnel Change of Status.
• a. Employment & Separations
• b. Personnel Action Forms
13. Payment of Claims.
14. Acknowledgement of FY 2021-2022 Budget to Actuals by Fund as of January 19, 2022.
15. Acknowledgement of monthly reports submitted in January 2022.
16. Juvenile Directors report on detention population.
17. Sheriffs report on inmate population.
18. Announcement of interest items and possible future agenda topics.
19. Call for Citizen input and/or concerns
20. Adjourn.
poi. Pg.- —.
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves In an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result In a Contempt of Court Citation.
it is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the Intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person In the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual Inaccuracies, recite existing
policy In response to an Inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
661.042.
INVOCATION
Any Invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the Invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court In part or as a whole. No member of the community Is required to
attend or participate In the Invocation and such decision will have no Impact on their right to actively participate in the business
of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803. Is
wheelchair accessible. Handicap parking spaces are available. Any request for sign Interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
MINUTES
JAN UARY 25, 2022
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in
the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on
Tuesday, January 25, 2022 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Russ Ford, Commissioner of Precinct 2, Present by Zoom;
Nancy Berry, Commissioner of Precinct 3;
1 rma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance
• U.S. and Texas Flag - Commissioner Aid rich
2. Call for Citizen input and/or concerns
There was no Citizen input.
Consider and take action on agenda items: 3 -13
3. Approval of the reappointment of Mark Maltsberger to the MHMR Authority of Brazos
Valley Board of Trustees. The term of appointment is 3/1/2022 to 2/29/2024.
pg.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
4. Approval to advertise an auction of surplus property.
A copy of the surplus property is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
5. Award of Bid Contract#22-083 for Crack Seal. Recommend vendor- D&M
Contractors, LLC.
A copy of the bid tabulation is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
6. Award of Bid #22-090 for Road Signs and Sign Posts. Recommended Award - Vulcan
Signs.
A copy of the bid tabulation is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
7. Requesting approval of the 2022 School Resource Deputy I nterlocal Agreement
between Brazos County and the College Station Independent School District.
Commissioner Cauley questioned whether Bryan Independent School District also has
a School Resource Deputy on their campuses. Judge Peters and Commissioner Berry
stated that Bryan I SD contracts with Bryan Police Department for those services. A
copy of the agreement is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
8. Approval of Contract#22-081 with West Lawfor the Brazos County District Attorneys
Office.
A copy of the service contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
9. Approval of Bid Award #22-082 for Various Aggregates, Cold Mix, and Other Road
Materials. Recommend Award to the following:
• a. BPI Materials, LLC
• b. Green Dream International LLC
• c. Knife River
• d. Statewide Materials
e. Texas Materials
f. Texcon General Contractors
A copy of the bid tabulation is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
10. Approval of the Final Plat of Southern Pointe Subdivision Section 102, 9.899 Acres;
Sterrett D. Smith League, A-210; Brazos County, Texas. Site is located in Precinct 1.
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
11. Budget Amendments.
Budget Amendments FY21/22 16.1 -16.5
16.1 Transfer Non Capital funds to District Attorney.
16.2 Reallocate funds for Information Technology.
16.3 Transfer Contingency funds to Exposition Center.
16.4 Reallocate funds for Health Department Roof Repair.
16.5 Reallocate funds for Boonville Heritage Park.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
12. Personnel Change of Status.
• a. Employment & Separations
• b. Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
13. Payment of Claims.
Claims
8112770 — 8112901
9004142 - 9004200
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters.
14. Acknowledgement of FY 2021-2022 Budget to Actuals by Fund as of January 19, 2022.
The Court acknowledged receipt of the FY 2021-2022 Budget to Actuals by Fund as of
January 19, 2022.
15. Acknowledgement of monthly reports submitted in January 2022.
The Court acknowledged receipt of the Extension Service reports submitted in January
2022 and acknowledged receipt of reports from the following County and Precinct
Offices showing revenues collected and remitted to the County Treasurer:
County Clerk
Constable Precinct 2
Veterans Services
16. Juvenile Director's report on detention population.
Juvenile Director Linda Ricketson reported there are 28 juveniles in the detention center,
25 are male and 3 are female, and 32 have electronic monitors. There are 5 youth in
isolation as per medical protocol for new intakes. There are no Juveniles positive for
COVID-19 and 3 staff members in isolation.
17. Sheriff's report on inmate population.
Sheriff Wayne Dicky stated there were 595 inmates in jail, 512 inmates are male and 83
are female, 38 have electronic monitors and 12 are pending for processing. There are
30 inmates positive for COVID-19 and 316 inmates are in quarantine. There are 13
staff members positive for COVI D-19.
18. Announcement of interest items and possible future agenda topics.
Commissioner Ford thanked the Commissioners Court for making the necessary
arrangements to allow him to join today's meeting by Zoom. Judge Peters stated that
while he wished the legislature would continue to allow an option to Zoom after the state
of emergency is lifted, once that time comes that.will no longer be a possibility.
19. Call for Citizen input and/or concerns
There was no Citizen input.
20. Adjourn.
The foregoing minutes of the Commissioners Court Meeting held January 25, 2022 have
been examined and are approved in open Court this 8th day of February 2022, in Bryan,
Brazos County, Texas.
Lounty juage
Russ Ford
Commissioner, Precinct 2
Irma`Cauley
Commissioner, Precinc(
Attest:
en McQueen
County Clerk
Steve Aldrich
Commissioner, Precinct I
7"
Nancy Berry
Commissioner, Precinct 3
BRAZO S COUNTY
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BRAZOS COUNTY
BRYAN, TEXAS
REAPPOINTMENT
The Commissioners Court of Brazos County does hereby approve the reappointment of
Mark Maltsberger
to the
NHIMR Authority of Brazos Valley Board of Trustees
The term of this appointment is March 1, 2022 through February 29, 2024.
Duane Peters Da o
County Judge
Brazos County Administration Bldg. • 200 S. Texas Ave. • Suite 3322 • Bryan, Texas 77803 • Fax: (979) 361-4503
Vol. l pg. l
Brazos County
's Purchasing Department
200 S. TX AVE., SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
BRAZOSCOUNTY
AUCTION DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to advertise
the following:
DATE: January 25, 2022
AUCTION RUN DATES: Start January 28, 2022-February 11, 2022
REQUESTING DEPARTMENT: Purchasing
TYPES OF ITEMS BEING AUCTIONED: Furniture, Computers, Equipment,
Vehicles, and Misc. Items
APPROVAL SIGNATURE:
Duane Peters, County Judge
DATE APPROVED: �Y� l�l `i 0?51 C2-0 9 (9L-
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REQUEST FOR BID
BID NO.22-083
RE -ADVERTISEMENT CRACK SEAL — CLEANING & SEALING JOINTS
AND CRACKS ON COUNTY ROADS
SEALED BIDS TO BE SUBMITTED BEFORE:
Thursday, January 13, 2022, 2:00pm CST
TO THE:
BRAZOSCOUNTY
PURCHASING DEPARTMENT
200 S. Texas Ave. Suite 352
Bryan, TX 77803
Phone: (979) 361-4290
Fax: (979) 3614293
Respondents, their employees and/or representatives are prohibited from contacting any official or employee of
Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation
until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award
of the bid. Any such contact will be grounds for rejection of the Respondent's bid.
In compliance with this solicitation, the undersigned Respondent(s) having examined the solicitation and
specifications and being familiar with the conditions to be met, hereby submits the following bid for furnishing
the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and
for the prices set forth on the Bid Form.
Company lJ Name: *mty1 �
By (Print): :,M 1 Title: ��5 I At VX±
Physical Address: cbb 6yZCR 61 (Qyoon r� q
Mailing Address: SA y
Telephone�Ot)—qb'5-0I� Fax: !1i2 -tj -'?(05J35 1 / E-Mail: JaMC615&S
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Page 2 of 21
Bids will be received at the Brazos County Administration Building, Purchasing Department, 200
South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Thursday, December 9, 2021 at which
time bids will be publicly opened and read aloud.
A. SCOPE OF BID
1. Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set
forth in this bid request for a one (1) year period beginning January 25, 2022 through
January 24, 2023 in accordance with the following Conditions of Bidding.
B. CONDITIONS OF BIDDING
1. The following instructions apply to all bids and become a part of terms and conditions of
any bid submitted to the Brazos County Purchasing Office, unless otherwise specified
elsewhere in this bid request. All Respondent(s) are required to be informed of these terms
and conditions and will be held responsible for h aving done so:
2. Definitions: In order to simplify the language throughout this bid, the following definitions
shall apply:
a. BRAZOS COUNTY — Same as County.
b. COMMISSIONERS COURT — The elected officials of Brazos County, Texas given
the authority to exercise such powers and jurisdiction of all County business as
conferred by the State Constitution and Laws.
c. CONTRACT — An agreement between the County and a Contractor to furnish
supplies and/or services over a designated period of time during which repeated
purchases are made of the commodity specified.
d. CONTRACTOR — The successful Respondent(s) of this bid request.
e. COUNTY — The government of Brazos County, Texas and its authorized
representative.
f. SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to furnish
materials and services specified in the bid request.
g. RESPONDENT — Any supplier or vendor responding to the bid request.
3. Upon acceptance and approval by the Commissioners Court, this bid effects a working
contract between Brazos County and the Contractor for the period designated.
4. Bids must be received by the Purchasing Office prior to the time and date specified. The
mere fact that the bid was dispatched will not be considered; the Respondent(s) must have
the bid actually delivered to and received by the Purchasing Department.
5. The County reserves the right to accept or reject in part or in whole, any bids submitted,
and to waive any technicalities for the best interest of the County.
fig. ct
9
Page 3 of 21
6. Brazos County shall not be responsible for any verbal communication between any
employee of the County and any Respondent(s). Only written specifications and written
price quotations will be considered. Respondent(s) with questions regarding the bid should
submit them in writing via the Brazos Valley e-Marketplace at
https://brazosbid.ionwave.net.
7. Brazos County reserves the right to reject any bid that does not fully respond to each
specified item.
8. Respondent(s) must include Tax Identification Number for the bid to be valid.
9. Should there be a change in ownership or management; the Contract shall be canceled
unless a mutual agreement is reached with the new owner or manager to continue the
Contract with its present provisions and prices. This Contract is nontransferable and may
not be reassigned by either party.
10. The County may cancel this Contract at any time for any reason, provided a thirty -day
written notice is given.
11. The bid award shall be based on, but not necessarily limited to, the following factors:
a. Unit Price
b. Extended price
c. Special needs and requirements of Brazos County
d. Results of testing samples (if required by Brazos County)
e. Delivery
f. References
g. Brazos County's experience with products bid
h. Respondent's past performance record with Brazos County
12. Although the cost of products to be provided is an essential part of the bid, Brazos County
is not obligated to award a contract on the sole basis of cost but will award to Respondent
considered to be the best value to Brazos County.
13. Acceptance of merchandise, work, and/or equipment provided shall be made by the
County at the sole discretion of the Commissioners Court when all terms and conditions
of the Contract and specifications have been met to its satisfaction, including the
submission to the County of any and all documentation as may be required.
14. Title and risk of loss ofthe goods shall not pass to Brazos County until the County actually
accepts and takes possession of the goods at the point or points of delivery.
v oo1. 35Pg. Qa
Page 4 of 21
15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State
of Texas as effective and in force on the date of this Contract, when applicable.
16. Bids must be submitted on quantities and units of measure specified by the bid documents.
In the event of errors in extended prices the unit price shall govern. Any suggested change
in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed
and may be given consideration provided that the bidder also bids on the quantity
specified.
17. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be considered
reason enough to cause the bid to be disregarded. Delivery time quoted will be given
consideration in awarding a contract. If delivery is not made within a reasonable time of
the specified delivery in the bid, the entire order or contract may be canceled, and the
Contractor barred from bidding in future solicitations.
18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time
without acceptable reason and with the approval of the Purchasing Agent.
19. Bids must be submitted on this form and returned in a sealed envelope clearly
marked with Respondent Name and Bid Number to ensure proper recognition upon
its arrival. Bids will not be considered if submitted by telephone, fax or any other
means of rapid dispatch, nor will a bid be considered if submitted to any other person
or department other than specifically instructed. Bids not received prior to the
expressed date and time listed in this bid will be reiected or returned unopened to
the Respondent(s). Bids submitted to any other person or department other than the
Brazos County Purchasing Department will not be accepted.
20. It is the Respondent's sole responsibility to print and review all pages of the bid document,
attachments, questions and responses, addenda, and special notices. The Certification of
Bid Form must be completed to include full firm name, mailing address, telephone
number, email address, Vendor Tax Identification number and signed by an authorized
representative of the firm. Failure to provide signature on the Certification of Bid Form
renders bid non -responsive. Failure to complete the submission of all required forms,
including but not limited to the Reference Page, House Bill 89 & Debarment Verification
form, Questionnaires (when applicable), Addenda (including revised forms), ,and any
other specified forms or documents may be grounds for rejection of entire , bid. By
submitting a response to this solicitation, the Respondent(s) agrees to comply with HB
1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide
Page 5 of 21
Brazos County the "Certificate of Interested Parties", Form 1295 as required, for renewals,
amendments or extensions to the Contract.
Visit https://ethics.state.tx.us/whatsnew/elf info_form1295.htm for more information.
21. In the event of a needed change in the specifications sent to the bidder, it is understood
that all the foregoing terms shall apply to the addendum or addenda. Any interpretation,
corrections or changes to these specifications will be made by addenda. Sole issuing
authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized
to do so by the Commissioner's Court. Addenda will be made available using the same
distribution method used to post or make available the original solicitation. Bidders shall
acknowledge receipt of all addenda or their proposal may be considered non -responsive.
22. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets
will be posted on the Brazos Valley e-Marketplace (https://brazosbid.ionwave.net) after
bid award by Commissioner's Court.
23. The bid specifies the number of consecutive calendar days required to reach substantial
completion of the project under normal conditions. Failure to comply with completion
time will be considered reason enough to enforce liquidated damages and/or cancel the
contract. If the job cannot be completed within the terms of the contract as determined by
Brazos County, Brazos County will suffer further loss. Contractor and Contractor's Surety
shall be liable for and shall pay Owner stipulated and fixed sums, hereinafter agree to as
liquidated damages, for each additional calendar day of delay past the thirty (30) days
stated in the contract: Two Hundred Fifty Dollars ($250.00). It is understood that said
sum shall be considered liquidated damages and shall not be considered as a penalty
against the Contractor.
24. Brazos County reserves the right to extend this Contract annually for a maximum of three
(3) additional one (1) year periods with no changes in the terms or conditions of this
Contract, if agreed upon by both parties.
25. The Contractor agrees to extend prices and terms to all entities that has entered or will
enter into joint purchasing inter -local cooperation agreement(s) with Brazos County.
26. Three (3) references are to be provided by Respondent. Failure to submit references may
result in disqualification of bid. Brazos County department references will not be accepted.
27. Contractor shall observe and comply with all federal, state and local laws, safety, and
health regulations, ordinances, and all regulations which in any manner effect conduct of
the work or services being performed.
pg. qq
I
Page 6 of 21
28. Any subcontracting must be approved prior to commencement of the Contract by Brazos
County.
29. Any variation from the specifications in this bid document must be indicated on the bid or
on a separate attachment to the bid and labeled as such.
30. Any brand name, or manufacturer's reference used is considered to be descriptive — not
restrictive — and is indicative of the type and quality the County desires to purchase. Bids
on similar items of like quality will be considered only if it is noted in the bid documents
and accompanied by fully descriptive product literature. All substitutions will contain the
same active ingredients in the same percentages or quantity of the items listed in the bid.
If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item
specified.
31. The County does not guarantee to purchase any minimum or maximum quantities. If any
quantities are listed in the bid, they are estimated quantities used for calculating purposes
only.
32. In the event the Contractor is unable to furnish any item within a reasonable time after
order is placed due to strikes, war or any reason beyond the Contractor's control, the
County reserves the right to purchase these items from any source, without causing this
Contract to be canceled.
33. Brazos County will only be required to pay for materials actually received and/or services
actually provided. Brazos County shall not be required to pay for materials or services
described in the contract that are not used or provided by the Contractor in completion of
the Contract. This term supersedes any contradicting terms throughout the Contract and/or
any attachments.
34. The Contractor should submit itemized invoices with clearly marked remittance copies to
the following address:
Brazos County
ATTN: Auditors
P.O. Box 914
Bryan, TX 77806
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; all invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the listed
Page 7 of 21
address. Checks will be made payable to the Contractor only, and shall not include sub-
contractors, assignees, or any other party.
35. As a governmental subdivision, Brazos County is exempt from most types of taxes,
including but not limited to sales tax, excise tax, and import duties. Such costs must not
be included in bid prices. Tax Exemption Certificates can be obtained upon request from
County.
36. Upon award of Contract for any commodity or materials purchased by Brazos County, the
Contractor agrees to protect the County from any claim involving patent right
infringement, copyright infringement, sales franchise disputes.
37. Unless otherwise specified, all items ordered from the Contractor must be new, unused,
and in first class condition. Products usually packaged for commercial sale shall be
furnished in proper container so as to facilitate storage and handling.
38. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s)
and the subsequent Contractor(s) are advised they may have disclosure requirement
pursuant to Texas Local Government Code, Chapter 176. This law requires persons
desiring to do business with the County to disclose any gifts that have an aggregate value
in excess of $250.00 given to any employee of the County, County Official to the County
Official's family members or employment of any employee of the County, County Official
or the County Official's family members during the preceding twelve (12) month period.
The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas
Local Government Code, Chapter 176 for the details of this law.
39. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding
anything to the contrary.
40. Respondent(s) understands that Brazos County is a governmental entity subject to Texas
State and Federal public information statutes. The requirements of Subchapter J, Chapter
552, Government Code, may apply to this bid and/or subsequent contract and the
contractor or vendor agrees that the contract can be terminated if the contractor or vendor
knowingly or intentionally fails to comply with a requirement of that subchapter. This
provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b)
of the Texas Government Code.
41. Notwithstanding any provisions contained herein, the obligations of Brazos County are
expressly contingent upon the availability of funding for the obligations contained herein
for the term of the contract and any extensions and renewals thereto.
Page 8 of 21
42. The Contractor's work and materials shall comply with all state and federal laws,
municipal ordinances, regulations, and directions of inspectors appointed by proper
authorities having jurisdiction.
43. The Contractor shall perform and require all subcontractors to perform the work in
accordance with applicable laws, codes, ordinances, and regulations of the State of Texas
and the United States and in compliance with OSHA and other laws as they apply to its
employees. In the event any of the conditions of the specifications violate the code for
any industry, then such code conditions shall prevail.
44. The Contractor shall follow all applicable state and federal laws, municipal ordinances,
and guidelines concerning soil erosion and sediment control throughout the Project and
warranty term.
C. SPECIAL PROVISIONS
I. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during
regular working days, and between the hours of 7:30 A.M. and 5:00 P.M. Monday through
Thursday, unless otherwise requested by the County and loaded into County trucks by the
Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier
during the mentioned working days and hours.
2. Vendor will be required to notify the County in the event of unforeseen delay arising in
the delivery of a specified shipment. In the event a shipment will not arrive at the job site
within two (2) hours of designated time Brazos County shall have the right to refuse
acceptance of the order.
3. Vendor will be required to deliver to Brazos County Road and Bridge Department or job
site in Brazos County when and where requested and remain on the job with truck and
operator as long as required to completely place load.
4. Brazos County reserves the right to test any materials delivered at the requested site for
compliance with specifications. The Bidder will remove immediately from the job site or
right of way any materials that are deemed unsatisfactory, Brazos County will only pay
for materials and services meeting specifications and properly delivered and/or performed.
5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as
specified by State and Federal Regulations (IF APPLICABLE).
6. Any vendor vehicles traveling on County roads will not exceed its legal gross weight.
7. If samples or sample testing is required, Brazos County will perform test through a third
party. Vendor will be required to allow the third -party access to the facilities in order to
pg. q7
9
Page 9 of 21
acquire samples for testing. Failure to submit requested testing may disqualify bid. The
cost for failed test will be the responsibility of the vendor.
8. Any unauthorized dumping, spills or other release of products that could be determined a
safety or environmental issue shall be immediately brought to the County's attention. The
spill, dump or release shall be the sole responsibility of the contractor to clean, remediate
and return the site to the previous condition.
D. INSURANCE REQUIREMENTS, BONDING, AND WAGE RATES
The Contractor shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this section.
Please note that such Certificates of Insurance and any required bonds must be issued and
then approved by Brazos County Risk Management. The Certificate of Insurance must be
approved by Risk Management before any deliveries can be made.
2. The Contractor shall furnish and keep in full force the following insurance during the term
of this Contract:
3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with
waiver of subrogation.
4. General Liability with limits for bodily injury and for property damages of not less than
$1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an
additional insured and waiver of subrogation.
a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and
Property Damage Liability.
b. Cargo Insurance to sufficiently cover materials transported.
5. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Contractor receives notification of award.
6. The Contractor agrees to release and hold harmless Brazos County from any and all claims
and liability due to the acts of the Contractor's employees and the operation of his
equipment. The Contractor also agrees to hold harmless Brazos County from any and all
expenses, including attorney fees, incurred by Brazos County in litigation or otherwise
resisting such claims or liabilities as a result of the Contractor's employees' activities.
Further, the Contractor agrees to protect, indemnify and hold harmless Brazos County
from and against all claims, demands and causes of action of every kind and character
brought by any employees of the Contractor against Brazos County due to personal
vol. P . 9,6
Page 10 of 21
injuries and/or death to such employee resulting from any neglect act, by either
commission or omission on the part of the Contractor or Brazos County.
7. The successful bidder must provide to the Purchasing Department, a performance bond
and a payment bond, each in the amount of 100% if the total contract sum within ten (10)
calendar days after receipt of notification of bid award. Such bonds shal I be executed by
a corporate surety duly authorized and admitted to do business in the State of Texas and
licensed in the State of Texas to issue surety bonds with a Best Rating "A" or better.
BRAZOS COUNTY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY
SURETY COMPANY PROPOSED BY THE BIDDER. IN THE EVENT BRAZOS
REJECTS THE PROPOSED SURETY COMPANY THE BIDDER WILL BE
AFFORDED FIVE (5) ADDITIONAL DAYS TO SUBMIT THE REQUIRED BONDS
ISSUED BY A SURETY COMPANY ACCEPTABLE TO BRAZOS COUNTY.
8. The Contractor shall be responsible for following all provisions of Chapter 2258 of the
Government Code relating to the payment of prevailing wages. The wage rates to be used
are included in Exhibit A attached. A Contractor or subcontractor who violates this section
shall pay Brazos County $60 for each worker employed for each calendar day or part of
the day the worker is paid less than the wage rates stipulated in Exhibit A.
Page 11 of 21
E. REFERENCES
Respondent(s) shall provide a list of at least three (3) references, where work comparable in
quality and scope to that specified has been performed within the past five (5) years. This list
should include the names, phone number and email of the company/entity for which the prior
work was performed to contact these references. A negative reference may be grounds for
disqualification of bid. Respondent(s) are not allowed to use Brazos County as a reference.
Company/Entity:
Contact: Uo h p t e &, e) 161
Phone: a_ I O 315 - a 4 01
Email:
Company/Entity:
Contact:,yyt
Phone: l h f) -J " bC; 1 U
Email:
Company/Entity:
Contact:
Phone: q'0 5— 5 q 4— 11 0
Email:
----------------
Vol. pg. 100
Page 12 of 21
F. SPECIFICATIONS
1. All construction shall meet Texas Department of Transportation Standard Specifications
for Construction of Highways, Streets and Bridges, 2014 edition, Item 712, "'Cleaning and
Sealing Joints and Cracks (Asphalt Concrete)".
2. Seal cracks with Class B Rubber -Asphalt Crack Sealer that meets the requirements of Item
300 of Texas Department of Transportation Standard Specifications.
3. Sealing will be from edge of pavement to edge of pavement.
4. All work shall be done in the best and most workmanlike manner by qualified careful and
efficient workers, in strict conformity with the best accepted practices of each craft
concerned, and workmanship shall be subject to inspection and approval of Brazos
County.
5. Contractor will provide backer rod and/or sand to be placed in cracks larger than
3/8" in width prior to placement of asphalt sealer. There is not a separate pay item for
backer rod and sand. Work is incidental to unit cost.
6. Contractor will furnish all labor, materials and equipment to complete the work.
7. Contractor will be required to remain on the project until all work is complete.
8. Contractor will provide all traffic control. All signs, lights and barricades shall be in
accordance with The Texas Manual on Uniform Traffic Control Devices, latest edition.
9. All flagmen shall be equipped with communication devices (i.e. 2-way radio, etc.) and/or
pilot car.
10. The Contractor shall employ all necessary safety precautions to prevent injury to persons,
property, and equipment. Noise shall be kept to a minimum. Signs, barricades and traffic
barrel with warning lights will be provided by Contractor and used wherever necessary to
caution motorists traveling through the construction areas during the entire span of time
for construction and until the job is complete and accepted as such by Brazos County.
11. Miles of road, or road section, will be verified by Contractor before work begins.
Quantities are estimated utilizing "DMT". Cul de sac will be included in road sections
unless specified by Brazos County. It is Contractor's responsibility to check quantities
which will be approved by Brazos County.
12. List of roads are "Estimate Projects and Quantities" subject to change.
13. The sequence of work shall be established by Brazos County or their designated
representative. Map and road list will be provided to establish roads, or road sections, to
be sealed. (See Exhibit B)
VOL ..�� _ P9a
Page 13 of 21
14. All trucks and equipment operating on County roads shall be licensed in accordance with
the laws of the State of Texas.
15. Brazos County recommends that Contractor perform an actual drive -through of County
roads prior to bidding the job to familiarize Contractor with the current road conditions of
the County.
16. Contractor shall provide an English-speaking company representative (foreman) to serve
as a contact person for field operations; representative shall report to Brazos
County/General Superintendent.
17. Contractor will confine all operations to daylight hours with no work performed on
Saturday, Sunday or County observed holidays unless otherwise authorized by Brazos
County. Rain days will be approved prior to billing by Brazos County.
18. Contractor shall notify Brazos County at least twenty-four (24) hours prior to beginning
any work.
19. Contractor shall observe and comply with all federal, state and local laws, safety and
health regulations including all warning and traffic control signs, ordinances and all
regulations which in any manner affect the conduct of the work.
20. To ensure the safety of the traveling public, Contractor shall coordinate all work with
Brazos County General Superintendent.
21. Sealing will not be permitted when, in the opinion of Brazos County General
Superintendent, weather conditions will not permit.
22. Contractor shall clean up and remove all surplus materials, debris, containers and other
job -related items or defacements from the premises prior to completion.
23. Inspections will be made by a representative of Brazos County as the job progresses and
Contractor is required to cooperate in these efforts.
24. Should any damage to County property or any surrounding privately -owned property be
caused by the General Contractor, Contractor will be responsible for the repairs. The
County may elect to make repairs and/or replace damaged property and deduct the cost
from monies due or to become due to the Contractor.
25. Any subcontractor must be approved by Brazos County prior to any work beginning.
26. Within 10 days after written notification of award of the contract, the vendor shall execute
and furnish to the County a Payment and Performance Bond (if applicable, see Bonding
Requirements, Section E), each in the full amount of the contract price, executed by a
VoB. 3S ( fig. ��_
Page 14 of 21
surety company or surety companies authorized to execute surety bonds under and in
accordance with the laws of the State of Texas.
27. Contractor will provide certified test results of material(s).
28. All Crack Seal must be completed by March 18, 2022, or a later date if written permission
is received from Brazos County and a copy is filed with the Purchasing Department.
G. QUOTATIONS
The following is an estimated # of miles of our anticipated needs and will be used ONLY for
tabulation purposes. The specified estimates are not guaranteed minimums. Fill in the price per
road mile that is firm for the contract period.
Brazos County edge of pavement to edge of pavement crack seal with Class B Rubber -Asphalt
Crack Sealer.
Approx. No. of Miles Unit of Measure Unit Cost
am
39.1 Road Mile $-X(OCF/Road Mile
Precinct 1
Width Length
Road Name Begin End Ft. Ft.
Peach Creek Rd SH 6 Frontage Rd Rock Prairie Rd 23 17,902
Ball Cr
Pipeline Rd
End
20
2,018
Pipeline Rd
Peach Creek Cut Off Rd
End
20
4,278
Stauffer Cr
Pipeline Rd
End
20
579
Stokes Cr
Pipeline Rd
End
21
968
Hill Cr
Valley Cr
End
20
1,842
Valley Cr
Blue Ridge
End
21
2,215
North Graham Rd
College Station City Limits
N Dowling Rd
24
3495
22
2535
20
1647
Paint Trl
Thoroughbred Ridge
End
23
2450
Pinto Run
Paint Tri
End
20
1492
Polo
Thoroughbred Ridge
End
22
.732
Shellbournes Hill
Wildhorse Run
Wildhorse Run
20
2775
Stallion Ridge
Wildhorse Run
End
20
3455
Thoroughbred Ridge
Wildhorse Run
End
20
1671
Page 15 of 21
21
556
Wildhorse Run
Thoroughbred Ridge
End
20
5807
Trotter Ln
Hopes Creek Rd
Thoroughbred Ridge
37
350
24
851
TxDOT ROW at SH6
Millican Meadows Cr
Frontage
Millican Meadows Cr
25
5700
Meadowford Trail
Millican Meadows Cr.
End
25
185
Millican Meadows
Ct.
Millican Meadows Cr.
End
25
203
Glen Meadows Ln.
Millican Meadows Cr.
End
25
600
Meadows Overlook
Ln.
Millican Meadows Cr.
End
25
500
Millican Creek Trail
TxDOT ROW at FM 2154
End of public road
32
3750
TxDOT ROW at SH6
Cherokee
Frontage
End of pavement
39
780
27
3650
Rock Prairie Rd
College Station City
West
Holleman Dr South
Limits
24
1334
1 and GN Road
Greens Prairie
Koppe Bridge
22
4062
Capstone
North Graham
26
4400
Precinct 1 Total Ft.
82,782
Precinct 1 Total
Miles
15.7
Precinct 2
Width Length
Road Name
Begin
End
Ft.
Ft.
Opersteny Rd
Old Reliance
N for 9,123'
22
9123
Opersteny Rd
SH 21
S for 4,293'
20
4293
Cliff Rd
SH 21
Opersteny Rd
17
5900
C-6 Ranch Rd
Steep Hollow Rd
End
22
2245
Antler Cr
Deer Run Dr
End
20
570
Deer Run Dr
Pate Rd
Deerfield Dr
20
4380
Deerfield Dr
SH 30
Nunn Jones
20
2455
Doe Cr
Deer Run Dr
End
20
570
Fawn Ln
Deerfield Dr
End
20
530
Enchanted Oaks Dr
SH 30
End
Afton Oaks Dr
Enchanted Oaks
End
Whispering Oaks Dr
Enchanted Oaks
End
Rustic Oaks Dr
Grassbur Rd
End
Twin Creek Cr
Rustic Oaks Dr
End
Linda Ln
College Station City Limits
End
Lori Ln
Vista Ln
End
Ranchero Rd
Linda Ln
End
Pamela Ln
College Station City Limits
End
Vista Ln
Pamela Ln
Linda Ln
Marcy Ln
College Station City Limits
End
Sara Ln
College Station City Limits
End
Steep Hollow Cr
FM 1179
FM 1179
Edge School House FM 974
Open Range Ct FM 974
Foxtail Ct. FM 974
Copperhead Rd. FM 2038
Precinct 2 Total
Feet
Precinct 2 Total
Miles
Road Name Begin
Goodson Bend
Road Bryan City Limits
Leonard Rd Bryan City Limits
Bush Ln Silver Hill Rd
Whispering Ridge Dr River Rd
End of Pavement
End
End
End of pavement
Precinct 4
End
Cattle Guard at K. River
Pit
End of pavement
End
End
Page 16 of 21
19 8685
17 1455
17 1529
20 3717
18 484
20 1268
16 1190
19 2412
15 1201
20 1769
20 2678
16 383
16 688
20 6270
18 1160
22 13550
24 376
24 840
25 1378
24 171
81270
15.4
Width Length
Ft. Ft.
27
3780
23
4500
22
3500
21
1694
20
2806
24
1207
Willow Cr
Magnolia
End
25
303
Elm Cr
Magnolia
End
22
371
Maple Dr
Benchley Dr
Magnolia
22
1050
Mimosa Cr
Maple Dr
End
18
150
Page 17 of 21
Pine Dr
Magnolia
End
22
171
Pine Cr
Magnolia
End
22
608
Sycamore Cr
Magnolia
End
22
512
Redwood Cr
Magnolia
End
22
440
Cherry Bend Circle
Magnolia
End
22
563
Magnolia Dr.
Mumford Dr.
End
22
3350
Benchley Dr.
Mumford Dr.
OSR
22
4340
Pecan Cr
Benchley Dr
End
18
168
Holly Cr
Benchley Dr
End
18
197
Cedar Bend Circle
Benchley Dr.
End
22
275
Dogwood Drive
Benchley Dr.
OSR
21
1800
Spruce Dr.
Benchley Dr.
Dogwood Dr.
20
560
Live Oak Cr
Dogwood Dr.
End
20
275
Redbud Dr
Mumford Rd
Benchley Dr
22
4095
Bollinger
Redbud Dr
Benchley Dr
21
361
Cypress Creek Cr
OSR
End
18
490
Piper Ln
Jones Rd
End
22
2070
Drummer Cr
Piper Ln
End
20
625
Barnwood Dr.
Jones Rd
End
22
793
20
1268
Precinct 4 Total
Feet
42322
Precinct 4 Total
Miles
8.0
Total Miles
39.1
Number of days to complete all work: IQ,
vol. _� p9. 1'blsz
I
Page 18 of 21
H. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276
Brazos County shall refuse to enter into a contract or other transaction with a person who
owes a debt to the County per V.T.C.A Local Government Code §262.0276.
1. This refusal to award a contract to or enter into a transaction with a person, pertains to an
apparent low bidder or successful proposer that is indebted to the County;
2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation,
partnership, joint venture, limited liability company, and any other entity that proposes or
otherwise seeks to enter into a contract or other transaction with the County requiring
approval by the Commissioner's Court;
3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written
agreements with the County.
4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will
request a statement of account from the Brazos County Tax Office.
Any."debt" as defined above, that is reflected on the statement of account, will be
documented and placed in the bid file. The bid or proposal from the person with the debt
shall be considered "non -responsive" and "not responsible", eliminating it from any
further consideration of award.
6. These provisions shall apply to any "person" owned, partially owned, managed, operated
or represented by a "person" indebted to the County.
Please list all the names of the individuals that have ownership, officers, managers, and board
of directors that you have associated with your entity below.
Name
Title (Owner, Officer, Director, Manager, Etc.)
1 Yn,o 5
i C2r es i C. en
VOL �SSI pg. 1U'
L
Page 19 of 21
I. HOUSE BILL 89 & DEBARMENT VERIFICATION
Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order
(EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With
Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent
changes made to it via cross-referencing respondents/vendors with the Federal General Services
Administration's Excluded Parties List System (EPLS, https:/hvww.sam.gov), which is inclusive of the United
States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list.
Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and
have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or
local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating
to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in
Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized to execute this
Contract.
The company representative below further affirms, that the company submitting this bid, under the provisions
of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. , Will not boycott Israel during the term of the Contract.
Pursuant to Section 2270.001, Texas Government Code:
"Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking
any action that is intended to penalize, inflict economic harm on, or limit commercial relations
specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled
territory, but does not include an action made or ordinary business purposes; and
"Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint
venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly
owned subsidiary' majority -owned subsidiary, parent company or affiliate of those entities or business
associations that exist to make a profit.
Company Name�ps, I r l \fit a(`S - LLZ
Authorized Company Representative: ��.e&in IN ,
Address: n0 1 IiKnrR o 1rj t p
Signature:
Date: ok. C .
Contract #: ag.— c 3 3
I
Page 20 of 21
J. The following items should be completed and included in your bid submission. Failure
to include these items will disqualify your' bid.
QJ References (SECTION E)
d V.T.C.A. Local Government Code §262.0276 for Tax Verification (SECTION H)
(� House Bill 89 & Debarment Verification (SECTION 1)
t—�/ All Addendums (if applicable)
L Certification of Bid (SECTION K)
K. CERTIFICATION OF BID
The undersigned affirms that they are duly authorized to execute this Contract, that this bid has
not been prepared in collusion with any other vendor and that the contents of this bid have not
been communicated to any other vendor prior to the official opening of this bid.
Signed By:
Typed Name: lD �6ti✓1 1 �. Title: 'R-p-5 j Gl ie Y) +
Company Name: CA Yt-�C� T s . L
Phone: q � 1
Mailing Address:_ OO I UZCR�
kn'-�lX � 5'1 q 0
Email Address:
Vendor Tax Identification Number:
END OF BID REQUEST NO.22-083
Vol. —3!Y .. �
Page 21 of 21
By signing below, Brazos County agrees that this bid, 22-083 will be awarded as dictated on the
associated bid tabulation sheet, to the Respondent whose name appears above and both parties
agree to terms and conditions contai er ,
By: Brazos County Commissioner's Court: D(. p", �TG P-S , CoLL gory TLJ- ore
Date: l l oG 0-0-1-
Attest:
Brazos County Clerk
B.-CITY OF BRYAN
�•
u..y�v�.,wly.as•
4i u.CatO:m�,r.•:+:y
:.:Road Signs and Sign Posts .
Issue. Date:.12/24/2021
Questions.Deadline: 1/6/2022.05:00 PM.(CT)
Response Deadline' .1/13/2022 02:00 PM (CT)
Brazos. County.
Contact Information
Contact: Summer Dubec Buyer I
Address: Purchasing_
County Administration Building
Ste. 352
200 South Texas Ave.
Ste. 352
Bryan, TX 77803
Phone: (979) 361-4294
Fax: (979) 361-4293
Email: sdubec@brazoscountytx.gov
Page 1 of 3 pages Deadline: l/13/2022 02:00 PM (CT) 22-090
Vol. — 2)51� Pg• `�
Event Information
Number: .22-090 -
_
I Title: Road Signs and- Sign'Posts
: =
!' TYp e: Brazos County- Request for Bids-
Manual
Issue -Date:. 12/24/2021-
Question Deadline:. - .1/6/2022.05:00 PM -(CT)
Response Deadline: 1/1.3/2022 02:00_PM (CT)-
Ship To-do :Irmation
; Billing Information
Contact: Charles.Wendt.
.Address: Auditor's Office
Address: Purchasing ;
PO Box 914
County Administration Building
Bryan, TX 77806
Ste. 352 ,.
Phone: (979) 361-4350
200-South Texas Ave.
Email: • mconkel@brazoscountybc.gov .
Ste.'352
-Bryan, TX 77803-
Phone: (979)•361=4290.
Fax: (979) 361-4293 . '
Bid Attachments
Bid Docwnent.pdf - •
22-090
Page 2 df 3 pages Deadline: l/13/2022 02 00 PM C11_� 22-090
Vol. 2 ( Pg..
Supplier Information
Company Name: Vulcan Signs
Contact Name: David B. Beviacqua
Address: 408 East Berry Ave. Foley, AL 36535
Phone: 800-633-6845.
Fax: 251-943-1544
Email: vulcan3@vulcaninc.com
Supplier Notes
All MDO signs are bid as .100 gauge aluminum.
Item# 105 -All unforseen signs are bid as .080 gauge aluminum.
Item# 130, 131, 132 are bid as 3M 3400 series material.
Item# 133 - Must check for Availability.
Item# 134. & 135 - Must be purchased in. bundles of 50
Item# 138 - Sold in cases of 4. No broken cases.
Item# 159 - Sold in 60 set packages. East set includes: 6 bolts, 6 nuts -and 6 washers. .
Item# 161 - Shear Pin includes: Pin & Locknut..
By submitting your response, you certify that you are authorized to represent -and bind your company.
David B. Beviacqua - General Manager
Print Name
Page 3 of 3 pages Deadline: 1/13/2022 02:00 PM
Vol. _ Pg �j 12
22-090
REQUEST FOR BID
BID NO.22-090
Road Signs and Sign Posts
SEALED BIDS TO BE SUBMITTED BEFORE:
Thursday January .13, 2022 2:OOpm CST
TO THE:
BRAZOS COUNTY
PURCHASING DEPARTMENT
200 S. Texas Ave. Suite 352
Bryan, TX 77803
Phone: (979) 361-4290
Fax: (979) 3614293
Respondents, their employees andlof representatives.are prohibited from contacting any official or employee of
Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation
until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award
of the bid. Any such contact will be grounds for rejection of the Respondent's bid.
In compliance with this solicitation, the undersigned Respondents) .having examined the solicitation and
specifications and being familiar with the conditions to'be met, hereby submits the following bid for famishing
the material and/or services listed on the attached Bid Form and agrees to deliver said items at the locations and
for the prices set forth on the Bid Form.
Company Name: Vulcan Signs
By (print): David B, Beviacqua Title: General Manager.
Physical Address: 408 .East Berry.Ave: Foley,. AL 36535
Mailing Address: P.O. Box 1850 Foley, AL 36535
Telephone: 800=033.6845 Fax; 251-943-1544 E-Mail: vu1can3@vu1caninc.com
von. _.2�— Pg.
Page 2 of 19
Bids will be received at the Brazos County Administration Building, Purchasing Department, 200
South Texas Ave Suite 352, Bryan, Texas prior to 2:00 p.m., Thursday January 13, 2022 at which
time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set
forth in this bid request for a one (1) year period beginning January 25, 2022 through
January 24, 2023 in accordance with the following Conditions of Bidding.
B. CONDITIONS OF BIDDING
1. The following instructions apply to all bids and become a part of terms and conditions of
any bid submitted to the Brazos County Purchasing Office, unless otherwise specified
elsewhere in this bid request. All Respondent(s) are required to be informed -of these terms
and conditions and will be held responsible for having done so:
2. Definitions: In order to simplify the language throughout this bid, the following definitions
shall apply:
a. BRAZOS COUNTY — Same as County.
b. CONIlVIISSIONERS COURT — The elected officials of Brazos County, Texas
given the authority to exercise such powers and jurisdiction of all County business
as conferred by the State Constitution and Laws.
c. CONTRACT — An agreement between the County and a Contractor to furnish
supplies and/or services over a designated period of time during which repeated
purchases are made of the commodity specified.
d. CONTRACTOR — The successful Respondent(s) of this bid request.
e. COUNTY — The government of Brazos County, Texas and its authorized
representative.
f. SUB -CONTRACTOR — Any contractor hired by the Contractor or supplier to
furnish materials and services specified in the bid request.
g. RESPONDENT — Any supplier or vendor responding to the bid request.
3. Upon acceptance and approval by the Commissioners Court, this bid effects a working
contract between Brazos County and the Contractor for the period designated.
4. Bids must be received by the Purchasing Office prior to the time and date specified. The
mere fact that the bid was dispatched will not be considered; the Respondent(s) must have
the bid actually delivered to and received by the Purchasing Department.
5. The County reserves the right to accept or reject in part or in whole, any bids submitted,
and to waive any technicalities for the best interest of the County.
Page 3 of 19
6. Brazos County shall not be responsible for any verbal communication between any
employee of the County and any Respondent(s). Only written specifications and written
price quotations will be considered. Respondent(s) with questions regarding the bid should
submit them. in writing via the Brazos Valley • e-Marketplace at
httos://brazosbid.ionwave.net.
Brazos County reserves the right to reject any bid that does not fully respond to each
specified item.
8. Respondent(s) must include Tax Identification Number for the bid to be valid.
9. Should there be a change in ownership or management; the Contract shall be canceled
unless a mutual agreement is reached with the new owner or manager to continue the
Contract with its present provisions and prices. This Contract is nontransferable and may
not be reassigned by either party.
10. The County may cancel this Contract 'at any time for any reason, provided a thirty -day
written notice is given.
11. The bid award shall be based on, but not necessarily limited to, the following factors:
a. Unit Price
b. Extended price
c. Special needs and requirements of Brazog County
d. Results of testing samples (if required by Brazos County)
e. Delivery
f. References
g. Brazos County's experience with products bid
h. Respondent's past performance record with Brazos County
12. Although the cost of products to be provided is an essential part of the bid, Brazos County
is not obligated to award a contract on the sole basis of cost but will award to Respondent
considered to be the best value to Brazos County.
13. Acceptance of merchandise, work, and/or equipment provided shall be made by the
County at the sole discretion of the Commissioners Court when all terms and conditions
of the Contract and specifications have been met to its satisfaction, including the
submission to the County of any and all documentation as may be required.
14. Title and risk of loss of the goods shall not pass to Brazos County until the County actually
accepts and takes possession of the goods at the point or points of delivery.
Page 4 of 19
15. This Contract shall be governed by the Uniform Commercial Code as adopted in the State
of Texas as effective and in force on the date of this Contract, when applicable.
16. Bids must be submitted on quantities and units of measure specified by the bid documents.
In the event of errors in extended prices the unit price shall govern. Any suggested change
in quantity on the part of the Respondent(s) to secure better price or delivery is welcomed
and may be given consideration provided that the bidder also bids on the quantity
specified.
17. Bids must specify the number of consecutive calendar days required to deliver the .
commodities under normal conditions. 'Failure to specify delivery time will be considered
reason enough to cause the bid to be disregarded. Delivery time quoted will be given
consideration in awarding a contract. If delivery is not made within a reasonable time of
the specified delivery in the bid, the entire order or contract may be canceled, and the
Contractor barred from bidding in future solicitations.
18. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time
without acceptable reason and with the approval of the Purchasing Agent.
19..Bids must be submitted on this form and returned in a sealed envelope clearly
marked with Respondent Name and Bid Number to ensure proper recognition upon
its arrival. Bids will not be considered if submitted by telephone, fax or anv other
means of rapid dispatch, nor will a bid be considered if submitted to anv other person
or department other than specificallv instructed. Bids not received prior to the
expressed date and time listed in this bid will be rejected or returned unopened to
the Respondent(s). Bids submitted to any other person or department other than the
Brazos County Purchasing Department will not be accepted.
20. It is the Respondent's sole responsibility to print and review all pages of the bid document,
attachments, questions and responses, addenda, and special notices. The Certification of
Bid Form must be completed to include full firm name, mailing address, telephone
number, email address, Vendor Tax Identification number and signed by an authorized
representative of the firm. Failure to. provide signature on the Certification of Bid Form
renders bid non -responsive. Failure to complete the submission of all required forms,
including but not limited to the Reference Page, House Bill 89 & Debarment Verification
form, Questionnaires (when applicable), Addenda (including revised forms), and any
other specified forms or documents may be grounds for rejection of entire bid. By
submitting a response to this solicitation, the Respondent(s) agrees to comply with HB
1295, Government Code 2252.908, if awarded a contract. Respondent(s) agrees to provide
VOL Pg.-A,-I-
i
Page 5 of 19
Brazos County the "Certif Cate of Interested Parties", Form 1295 as required, for renewals,
amendments or extensions to the Contract.
Visit https:Hethics.state.tx.us/whatsnew/elf info form1295.htm for more information.
21. In the event of a needed change in the specifications sent to the bidder, it is understood
that all the foregoing terms shall apply to the addendum or addenda. Any interpretation,
corrections or changes to these specifications will be made by addenda. Sole issuing
authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized
to do. so by the Commissioner's Court. Addenda will be made available using .the same
distribution method used to post or make available the original solicitation. Bidders shall
acknowledge receipt of all addenda or their proposal may be considered non -responsive.
22'. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets
will be posted on the Brazos Valley a -Mark_ etplace (https://brazosbid.ionwave:net) after
bid award by Commissioner's Court.
23. The bid specifies the number of consecutive calendar .days required to reach substantial
completion of the project under normal conditions. Failure to comply with completion
time will be considered reason enough to enforce liquidated damages and/or cancel the
contract. If the job cannot be completed within the terms of the contract as determined by
Brazos County; Brazos County will suffer further loss. Contractor and Contractor.'s Surety
shall be liable for and shall pay Owner stipulated and fixed sums; hereinafter agree to as
liquidated damages, for each additional calendar day of delay past the thirty (30) days
stated in the contract: Two Hundred Fifty Dollars ($250.00). It is understood that said
sum shall be considered liquidated damages -and shall not be considered as a penalty
against the Contractor.
24. Brazos County reserves the right to extend this Contract annually for a maximum of three
(3) additional one (1) year periods with no changes in the terms or conditions of this
Contract, if agreed upon by both parties.
25. The Contractor agrees to extend prices and terms to all entities that has entered or will
enter into joint purchasing inter -local cooperation agreement(s) with Brazos County.
26. Three (3) references are to be provided by Respondent. Failure to submit references may
result in disqualification of bid. Brazos County department references will not be accepted.
27. Contractor shall observe and comply with all federal, state and local laws, safety, and
health regulations, ordinances, and all regulations which in any manner effect conduct of
the work or services being performed.
Page.6 of 19
28. Any subcontracting must be approved prior to commencement of the Contract by Brazos
County.
29. Any variation from the specifications in this bid document must be indicated on the bid or
on a separate attachment to the bid and labeled as such.
30. Any brand name, or manufacturer's reference used is considered to be descriptive — not
restrictive — and is indicative of the type and quality the County desires to purchase. Bids
on similar items of like quality will be considered only if it is noted in the bid documents
and accompanied by fully descriptive product literature. All substitutions will contain the
same active ingredients in the same percentages or quantity of the items listed in the bid.
If notation of substitution in not made, it is assumed the Respondent(s) is bidding the item
specified.
31. The County does not guarantee to purchase any minimum or maximum quantities. If any
quantities are listed in the bid, they are estimated quantities used for calculating purposes
only.
32. In the event the Contractor is unable to furnish any item within a reasonable time after
order is placed due to strikes, war or any reason beyond the Contractor's control, the
County reserves the right to purchase these items from any source, without causing this
Contract to be canceled.
33. Brazos County will only be required to pay for materials actually received and/or services
actually provided. Brazos County shall not be required to pay for materials or services
described in the contract that are not used or provided by the Contractor in completion of
the Contract. This term supersedes any contradicting terms throughout the Contract and/or
any attachments.
34. The Contractor should submit itemized invoices with clearly marked remittance copies to
the following address:
Brazos County
ATTN: Auditors
P.O. Box 914
Bryan, TX 77806
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; all invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the listed
PgjLCL-
Page 7 of 19
address. Checks will be made payable to the Contractor only, and shall not include sub-
contractors, assignees, or any other party.
35. As a governmental subdivision, Brazos County is exempt from most types of taxes,
including but not limited to sales tax, excise tax, and import duties. Such costs must not
be included in bid prices. Tax Exemption Certificates can be obtained upon request from
County.
36. Upon award of Contract for any commodity or materials purchased by Brazos County; the
Contractor agrees to protect the County ' from any claim involving patent right
infringement, copyright infringement, sales franchise disputes.
37. Unless otherwise specified, all items ordered from the Contractor must be new, unused,
and in first class condition. Products .usually packaged for commercial sale shall be
furnished in proper container so as to facilitate storage and handling.
38. This bid shall be governed by the laws of the State of Texas and Potential Respondent(s)
and the subsequent Contractor(s) are advised they may have disclosure requirement
pursuant to Texas Local Government Code, Chapter 176. This law requires persons
desiring to do business with the County to disclose any gifts that have an aggregate value
in excess of $250.00 given to any employee of the County, County Official to the County
Official's family members or employment of any employee of the County, County Official
or the County Official's family members during the preceding twelve (12) month period.
The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas
Local Government Code, 'Chapter 176 for the details of this law.
39. Venue for any dispute, shall lie exclusively in Brazos County, Texas, notwithstanding
anything to the contrary.
40. Respondent(s) understands that Brazos County is a governmental. entity subject to Texas
State and Federal public information statutes. The requirements of Subchapter J, Chapter
552, Government Code, may apply to this bid and/or subsequent contract and the
contractor or vendor agrees that the contract can be terminated if the contractor or vendor
knowingly or intentionally fails to comply with a requirement of that subchapter. This
provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b)
of the Texas Government Code.
41. Notwithstanding any provisions contained herein, the obligations of Brazos County are
expressly contingent upon the availability of funding for the obligations contained herein
for the term of the contract and any extensions and renewals thereto.
Vol. t __ Pg. �0�0 --
42. The Contractor's work and materials
municipal ordinances, regulations, and
authorities having jurisdiction.
Page 8 of 19
shall comply with all state and federal laws,
directions of inspectors appointed by ,proper
43. The Contractor shall perform and require all subcontractors to perform the work in
accordance with applicable laws, codes, ordinances, and regulations of the State of Texas
and the United States and in compliance with OSHA and other laws as they apply to its
employees. . In the event any of the conditions of the specifications violate the code for
any industry, then such code conditions shall prevail.
44. The Contractor shall follow all applicable state and federal laws; municipal ordinances,
and guidelines concerning soil erosion and sediment control throughout the Project and
warranty term.
C. SPECIAL PROVISIONS
1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during
regular working days, -and between the hours of 7:30 A.M. and 5:00-P.M. Monday through
Thursday, unless otherwise requested by the County and loaded into County trucks by:the
Supplier; or loaded and hauled and delivered anywhere in the County by the Supplier
during the mentioned working days and hours. Supplier will have carrier notify Brazos
County 24 hours in advance of delivery or delivery may be refused.
2. Vendor will be required to notify the Brazos County Road and Bridge Department in the
event of unforeseen delay arising in the delivery of a specified shipment. In the event a
shipment will not arrive at the job site within two (2) hours of designated time Brazos
County shall have the right to refuse acceptance of the order.
3. Vendor will be required to deliver to Brazos County Road and Bridge Department or job
site in Brazos County when and where requested and remain on the job with truck and
operator as long as required to completely place load.
4. Brazos County reserves the right to test any materials delivered at the requested site for
compliance with specifications. The vendor will remove immediately from the job site or
right of way any materials that are deemed unsatisfactory.
5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as
specified by State and Federal Regulations (IF APPLICABLE).
6. Any vendor vehicles traveling on County roads will not exceed its legal gross weight.
Vol. m � Pg.ja
Page 9 of 19
7. If samples or sample testing is required, Brazos County will perform test through a third
party. Vendor will be required to allow the third -party access to the facilities in order to
acquire samples for testing. Failure to submit requested testing may disqualify bid.
8. Brazos County reserves the right to award the contract to several vendors. The successful
bidders will have the exclusive right and duty to provide the products listed herein to the
County. The County does not guarantee to purchase any minimum quantities.
D. INSURANCE REQUIREMENTS
1. The Contractor shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this section.
Please note that such Certificates of Insurance and any required bonds must be issued and
then approved by Brazos County Risk Management. The Certificate of Insurance must be
approved by Risk Management before any deliveries can be made.
2. The Contractor shall furnish and keep in full force the following insurance during the term
of this Contract:
3. Statutory Workmen's Compensation and $1,000,000 Employer's Liability Insurance with
waiver of subrogation.
4. General Liability with limits for bodily injury and for property damages of not less than
$1,000,000 aggregate, $500,000 each occurrence with Brazos County named as an
additional insured and waiver of subrogation.
a. Commercial Automotive Liability with $500,000 CSL for Bodily Injury and
Property Damage Liability.
b. Cargo Insurance to sufficiently cover materials transported.
5. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Contractor receives notification of award.
6. The Contractor agrees to release and hold harmless Brazos County from any and all claims
and liability due to the acts of the Contractor's employees and the operation of his
equipment. The Contractor also agrees to hold harmless Brazos County from any and all
expenses, including attorney fees, incurred by Brazos County in litigation or otherwise
resisting such claims or liabilities as a result of the Contractor's employees' activities.
Further, the Contractor agrees to protect, indemnify and hold harmldss Brazos County
from and against all claims, demands and causes of action of every kind and character
brought by any employees of the Contractor against Brazos County due to personal
Pa
VOL
I o a�,
Page 10 of 19
injuries and/or death to such employee resulting from any neglect act, by either
commission or omission on the part of the Contractor or Brazos County.
E.
Respondent(s) shall provide a list of at least three (3) references, where work comparable in quality
and scope to that specified has been performed within the past five (5) years. This list should
include the names, phone number and email of the company/entity for which the prior work was
performed to contact these references. A negative reference may be grounds for disqualification
of bid. Respondent(s) are not allowed to use Brazos County as a reference.
Company/Entity: *** See Attached ***
Contact:
Phone:
Email:
Company/Entity:
Contact:
Phone:
Email:
Company/Entity:
Contact:
Phone:
Email:
Vol. 261 Pg•---Ia3-- .
Vulcan Signs
A -Part of Vulcan, Inc.
408 East Berry Avenue - P.O. Box 1850 - Foley, -Alabama 36536-1850
(251) 943-1541 - FAX (251) 943-1544 - E-mail: vulcan3@vulcaninc.com - Website: www.vulcaninc.com
CUSTOMER REFERENCES
Greene Co, MO
Mr. Leroy Gott — Buyer
933 N. Robberson Ave.
Springfield, MO 65802
Phone #417-868-4013
l'ottCcD-Qreenecountymo.gov
City of Raleigh, NC .
Ms. Eric Johnson - Purchaser
222 West Hargett St.
Raleigh, -NC 27601
Phone #91'9-996-3240
eric:iohnson(cD-raleighnc.gov
State of Tennessee
Mr: Erick Busby — Procurement Spec.
312 Rosa L. Parks.Ave.
Nashville, TN-37243
Phone #615-253-8900
Enk:busbvO-tn:gov
. �a... .
Vol. _a,
-..
Galveston -Co, TX
Me. Rufus Crowder - Purchaser
722 Moody, 4th' Floor
Galveston, TX.77550
Phone #409-770-5372
rufus.crowder@co.galveston.tx.us
State of Alabama
Mr. Michael Wright - buyer
'523 Traffic'Oper Dr.
Montgomery, AL 36130
Phone #407-836-8062
wrightmf@dot.state.al.us
State of Louisiana
Ms. Mattie Sachse — Procur..Spec.
PO BOX 94245
Baton Rouge, LA 70804
Phone #225-379-1761
mattie:sachse@la.gov
"AN EMPLOYEE OWNED COMPANY!"
Page 11 of 19
F. SPECIFICATIONS & QUOTE
The following is an estimate of our anticipated purchases and will be used ONLY for tabulation
purposes. The specified estimates are not guaranteed minimums. Fill in the blanks with the unit
price that is firm for the contract period.
EST
OTY
DESCRIPTION
SIZE
SIGN #
PRICE EA.
TTL PRICE
1
1 ,
(Blank) Speed Limit - White w/ black letters
24 x 30
R2-1(BLANK)
$ 27.16
$ 27.15
2
10
20 MPH Speed Limit - White wlblack letters
24 X 30
R2-1- 20
$ 27.15
$ 271.50
3
10
-25 MPH Speed- Limit - White wlblack letters
24 X 30
R2-1- 25
$ 27.15
$ 271.50
4
10 .
30 MPH Speed Limit - White wlblack letters
24 X 30
R2-1- 30
$ 27.16
$ 271.50
5
10
35 MPH Speed Limit - White wlblack letters
24 X 30
112-1- 35
$ 27.15 ,
$ 271.60
6
10
40 MPH Speed Limit - White wlblack letters
24 X 30
112-1- 40
$ 27.15
$ 271.5o
7
10
45 MPH Speed Limit - White w/black letters
24 X 30
R2-1- 45
$ 27.16
$ 271.50
8
10
50 MPH Speed Limit - White wlblack letters
24 X 30
R2-1- 50
$ 27.15
$ 271.80
9
10
55 MPH Speed Limit - White wlblack letters
24:X 30
RV - 55
$ 27.15
$ 271.60
10
20
60 MPH Speed Limit - White w/ black letters
24 X 30
R2 -1- 60
$ 27.15 .
$ 543.00
11
10
15 MPH Speed•Advisory - Yellow wlblack letters
18 X 18
W13-1-15
$ 13.54
$135.40
12
1
15 MPH Speed Advisory - Orange w/ black letters
18 x 18
W13-1-15
$13.5a
$13.54
13 10
20 MPH Speed -Advisory.- Yellow wlblack letters
.18 X 18
W13-1- 20
. $13.54
$135.40
14
1
20 MPH Speed Advisory - Orange wl black letters
18 X 18
W13-1- 20
$ 13.54
$13.54
15
10
25 MPH Speed Advisory - Yellow wlblack letters
• 18 X 18
W13-1- 25
$13.54
$135.40
16
1
25 MPH Speed Advisory - Orange w/ black letters
18 x 18
W13-1- 25
$13.54
$13.54
17
10
30 MPH Speed Advisory - Yellow wlblack letters
18 X 18
W13-1- 30
$ 13.54
$135.40
18
1
30 MPH Speed.Advisory - Orange wl black letters
18 x 18
W13-1- 30
$ 13,54
$13.54
19
10
35 MPH Speed Advisory - Yellow wlblack letters
18 X 18
W13-1- 35
$ 13.54
$ 135.40
20
1
35 MPH Speed Advisory - Orange w/ black letters
18 x 18
W13-1- 35
$ 13.54
$13.54
21
10
40 MPH Speed Advisory - Yellow wlblack letters
18 X 18
W13-1- 40
$ 13.54
$135.40
22
1
40 MPH Speed Advisory - Orange w/ black letters
18 x 18
W13-1- 40
$13.54
$13.54
23
10
45 MPH Speed Advisory- Yellow wlblack letters
18 x 18
W13-1.45
$13.64
$ 135.40
24
1 '
45 MPH Speed Advisory - Orange w/ black letters
18 x 18
W13-1-50
$13.54
$ 13.54
25
10
50 MPH Speed Advisory- Yellow wlblack letters
18 x 18
W13-1-55
$ 13.54
$ 135.40
26
10
55 MPH Speed Advisory- Yellow w/black letters
18 x 18
W13-1-55
$13.54
$135.40
27
20
STOP - Red w/ white letters
36 X 36
R1-1
$ 50.01
$ 1,000.20
28
10
YIELD - Red w/ white letters
36 X 36
R1-2
$ 25•64
$ 256.40
29
10
STOP AHEAD -Yellow w/black letters
36 X 36
W3-1
$ 58.13
$ 581.30
30
20
DEAD END -Yellow wlblack letters
30 X 30
W14-1
$ 33.94
$ 678.80
Page 12 of 19
31
20
NO OUTLET - Yellow wlblack letters
30 X 30
W14-2
$ 33.94
$ 678.80
32
.20
NO OUTLET - Yellow w/black letters (w/arrow)
36 x-8
W14-2a
$ 13.97
$ 279.40
33
10
90 degree Left Turn - Yellow wlblack letters
30 X 30
W1-1 L
$ 33.94
$ 339.40
34
10
90 degree Right Turn -'Yellow wlblack letters
30 X 30
W1-1 R
$ 33.94
$ 339.40
35
10
45 degree Left Curve - Yellow wlblack letters
30 X 30
W1-2L
$ 33.94 .
$ 339.40
36
10
45 degree Right Curve - Yellow wlblack letters
30 X 30
W1-2R
$ 33.94
$ 339.40
37
10
90 degree Left Reverse Turn - Yellow wlblack letters
30 X 30
W1-3L
$ 33.94
$.339.40
38
10
90 degree Right Reverse Turn - Yellow w/black.letters
30 X 30
W1-3R
$.33.94
$ 339.40
39
10
45 degree Left Reverse Curve - Yellow wlblack letters
30 X 30
.. W1-4L
$ 33.94
$ 339.40
40
10
45 degree Right Reverse Curve - Yellow w/black letters
30 X 30
W1-4R
$ 33.94
$ 339.40
41
10
Left Winding Road - Yellow wlblack letters
30 X 30
W1-5L•
$ 33.94
$ 339.40
42
10
Right Winding Road - Yellow wlblack letters
30 X 30
W1-5R
$ 33.94.
$ 339.40
43
10
900 Side Road Symbol - Yellow wlblack letters
30 X 30
W2-2
$ 33.94
$ 339.40
44
5-
BRIDGE OUT - Yellow w/black letters
30 X 30
W42-3
$ 33.94
'$169.70
45
1
ONE LANE BRIDGE -Yellow wlblack letters
30 X 30
W5-3
-$ 33.94
$ 33.94
46
1.
LOAD ZONED BRIDGE -Yellow wlblack letters
30 X 30
W12-5
$'44.31
'$ 44.31
47
10
T - Road Symbol - Yellow wlblack letters
30 X 30
W24
$ 33.94
$.339.40
48
:5
Y - Road Symbol Left:- Yellow wlblack letters
30 X 30
W2-5L
$ 33.94
$ 169.70
49
5
Y - Road Symbol Right - Yellow wlblack letters
30 X 30
W2-5R
$ 33.94
$ 169.70
50
5
Y - Road Symbol Left - Yellow w/ black letters
30 X 30
W2-3L
$ 33.94
$ .169.70
51
5 Y - Road- Symbol Right - Yellow wlblack letters
30 X 30
W2-3R
$.33.94
$ 160.70
52
1'
One way arrow, - left
96 X 48
W1-9L
$ 266.32
$ 256.32
53
1
One way arrow- right
96 X 48
W1-9R
$ 256.32
$ 256.32
54.
1-
Two way arrow
96 X 48
W1-10
$ 256.32
$ 256.32
55
10
Large Arrow - Yellow wlblack letters,
48 X 24
W1-6
$ 50.88
$ 508.80
56
10
Large Double Arrow - Yellow wlblack letters
48 X 24
W1-7
$ 50.88
$ 508.80
57
150
Chevron'- Yellow w/black letters
18 X 24
W1-8
$16.29
$ 2,443.50
58
1
MOWERS AHEAD - Orange wlblack letters
30130
CW21-9
$ 33.94
$ 33.94
59.
1-
MEN WORKING - Orange wlblack letters
30 X 30
MCW21-1
$ 33.94
$ 33.94
60
5
COUNTY MAINTENANCE ENDS - White wlblack letters
24 X 15
D27
$18.91
$ 94.55
61
5
COUNTY MAINTENANCE BEGINS -White wlblack letters
24.X 15
D28
$18.91
$ 94.55
62
30
Flood Gauge - Fluor Yellow wlblack letters
12 X 72
W8-19
$ 39.91
$ 1.197.30
63
.30
Flood Gauge (Plaque) - Fluor Yellow w/black letters
18 X 12
W8-19aTP
$12.30
$ 369.00
64
30-
Object Marker Left - Yellow w/black stripes
12 X 36
OM-3L
$16.29
$ 488.70
65
30
Object Markers Right - Yellow wlblack stripes
12 X 36
OM-3R
$ 16.29
$ 488.70
66
5
DETOUR Left -•Orange wlblack letters
30 X 24
M4-9L
$ 27.15
$ 135.75
67
5
DETOUR, Right - Orange w/black letters
30 X 24
M4-9R
$ 27.15
$ 135.75
68
20
NO DUMPING- White wlblack letters
18 X 24
RI 9-5
$16.29
$ 325.80
69
10
PAVEMENT ENDS - Yellow wlblack letters
30 X 30
W8-3
$ 33.94
$ 339.40
70
1
FLAGMAN AHEAD - Orange wlblack letters
36 X 36
MCW20-71)
$ 57:24
$ 57.24
71
1
OBSERVE WARNING SIGNS - Orange wlblack letters
"`MDO"`
48 X 42
R20-3
$112.14
$ 112.14
72
1
END CONSTRUCTION - Orange wlblack letters
"`MDO"`
60 X 24
G20-2
$ 80.10
$ 80.10
73.
1
BE PREPARED TO STOP - Orange wlblack letters
30 X 30
CW21-8 -
$ 33.94
$ 33.94
74
1
ROAD CONSTRUCTION NEXT MILES Orange
wlblack letters
60 X 36
G20-1
$ 95.40
$ 95.40
i
Page 13 of 19
75
10
NEIGHBORHOOD
24 X 6
R2-5bP
$ 9.25
$ 92.50
76
10
RESIDENTIAL
24 X 6
R2-5cP
$ 9.25
$ 92.50
77
3
TRAFFIC SIGNAL AHEAD - YELLOW WITH SIGNAL
GRAPHIC
36 x 36
W3-3
$ 58.66
$175.95
78
4
Do Not Pass -White wl black letters
24 x 30
R4-1
$ 27.15
$108.60
79
4
Divided Highway Sign - Yellow wlblack graphics
36 x 36
W6-1
$ 57.24
$ 228.98
80
4.
Divided Highway Sign - Yellow wlblack graphics
30 x 30
W6-2
$ 33.94
$135.78
81
10
Reduced Speed Limit Ahead - Yellow
36 x 36
W3-5
$ 57.61
$ 676.10
82
4
Two -Way Traffic - Yellow wlblack graphics
36 x 36
W6-3
$ 57.24
$ 22s.9s
83
6
Bicycle - Yellow wlblack graphics
30 x 30
W11-1
$ 33.94
$ 203.64
84
6
Pedestrian - Yellow wlblack graphics
3000 30
W11-2
$ 33.94
$ 203.64
85
6
Truck -Yellow wlblack graphics
30 x 30
W11-10
$ 33.94
$ 203.64
86
20
WEIGHT LIMIT GROSS 58,420 WEIGHT LIMIT White wl
black letters
24 X 36
R12-IT
$ 48.06
$ 981.20
87
20
NO THRU TRUCKS OVER 30,000 LBS. White wlblack
letters
24 X 36
NTTO-30
$ 48.06
$ 961.20
88
5
ROAD CLOSED - CULVERT OUT - Orange wlblack
letters
36 X 36
MCW20-CO
$ 72.09
$ 350.45
89
5
ROAD CLOSED - White wlblack letters ***MDO***
30 X 48
R11-2
$ eo.10
$ aoo.5o
90
5
ROAD CLOSED TO THRU TRAFFIC -White wlblack
letters ***MDO***
30 X 60
R11-4
$100.13
$ 500.65
91
10
ROAD CONSTRUCTION AHEAD - Orange wlblack
letters ***MDO***
48 X 48
CW20-1 D
$ 128.16
$1281.60
92
1
DIP - Yellow wlblack letters
30 X 30
DIP
$ 33.94
$ 33.94
93
1
CAUTION - UNEVEN LANES - Orange wlblack letters
36 X 36
CW21-14
$ 72.09 -
$ 72.09
94
10
Round RAIL -ROAD CROSSING - Yellow wlblack letters
36°
W10-1
$ 48.08
$ 480.80
95
5
RAIL -ROAD Advance Warning - Yellow wlblack letters
30 X 30
W10-2
$ 44.31
$ 221.55
96
5
RAIL -ROAD Advance Warning - Yellow wlblack letters
30 X 30
W10-3
$ 4a.31
$ 221.55
97
5
RAIL -ROAD Advance Warning - Yellow w/black letters
30 X 30
W104
$ 44.31
$ 221.55
98
10
FRESH OIL - Orange wlblack letters
30 X 30
CW21-2
$ 33.94
$ 339.40
99
10
ROAD MACHINERY AHEAD - Orange wlblack letters
36 X 36
CW21-3
$ 72.09
$ 720.90
100
5
ROAD MAY FLOOD - Yellow wlblack letters
36 X 36
W8-18
$ 57.24
$ 296.20
101
5
WHEN FLOODED TURN AROUND DON'T DROWN-
Yellow w/black letters
48 X 48
W8-18bT
$128.16
$ 640.80
102
4
NO TRUCKS - White w/ black & red graphics
24 x 24
R5-2
$ 22.17
$ 88.68
103
2
Intersection Lane Control - White w/Black Arrows
Varies X 30
R3-8b
$100.13
$ 200.26
104
2
Keep Right - White w/Black Letters and Arrow
24 x 30
R4-7a
$ 27.15
$ 54.30
105
1
Any unforeseen signs not listed here but are in the Texas
Manual on Uniform Traffic Control Devices ***Bid per
square foot***
***ALUM***
$ 7.09
106
50
Extruded Street Name Sign Blanks - Green Aluminum
6 X 18
$13.08
$ 654.00
107
50
Extruded Street Name Sign Blanks - Green Aluminum
6 X 24
$17.42
$ 871.00
109
50
Extruded Street Name Sign Blanks - Green Aluminum
6 X 30'
$ 21.86
$1,093.00
110
1
Extruded Street Name Sign Blanks - Green Aluminum
9 x 30
$ 31.04
$ 31.04
111
50
Extruded Street Name Sign Blanks - Green Aluminum
6 X 36
$ 26.14
$1,307.00
112
1
Extruded Street Name Sign Blanks - Green Aluminum
9 X 36
$ 37.16
$ 37.16
Page 14 of 19
113
50
Extruded Street Name Sign Blanks - Green Aluminum
6 X 42
$ 30.58
$ 1,529.00
114
20
Extruded Street Name Sign Blanks - Green Aluminum
6 X 54
$ 37.48
$ 749.60
115
1
Extruded Street Name Sign Blanks - Green Aluminum
9 x 42
$ 43.60
$ 43.60
116
20
Extruded Street Name Sign Blanks - Green Aluminum
9 x 48
$ 49.48
$ 989.60
117
20
Extruded Street Name Sign Blanks - Green Aluminum
9 x 54
$ 53.36
$ 1,067.20
118
20
Extruded Street Name Sign Blanks - Green Aluminum
9 x 60
$ 59.26
$ 1,185.20
119
20
Extruded Street Name Sign Blanks - Green Aluminum
9 x 66
$ 65.18
$ 1,303.60
120
1
Carsonite Road marker
62"
CRM-375
$ 14.55
$ 14.65
121
1
Carsonite Road marker - Tape on both sides
62"
CRM-375
$ 15.55
$ 15.55
122
50
Round Post Caps (For Extruded Signs)
2-3/8"
$ 6.15
$ 307.50
123
50
"U" post brackets 901f and 180 u for Nucor Rib -Bak posts
for extruded signs) ea
$ 6.15
$ 307.60
124
50'
Cross Brackets 45 & 90 (for extruded signs)
$ 6.15
$ 307.50
125
25
Traffic Canes
28".
$ 19.55
$ 488.75
125
1
Barricade Assembly - Orange wlwhite
72"
Type -I
$ 144.34
$144.34
126
1
Barricade Assembly - Orange wlwhite. Type III Prismatic
sheeting
Single side - crash worthy
48"
Type -III
$ 292.55
$ 292.65
127
1
Barricade Assembly - Orange w/ white. Type III
Prismatic sheeting
Single side - crash worthy
96"
Type -III
$ 353.70
$ 353.70
128 500
Cherry Mate Pop Rivets 7/8" Grip Range
$ .24
$120.00
129 200 Delineator Posts, 3/8" Holes Full Length - green 72"
72"
$ 8.28
$1,656.00
130
1
Yellow Reflective Tape (Eng. Grade) Pressure Sensitive
3" wide x 50 yds Ion
$ 33.75
$ 33.75
131
1
Green Reflective Tape (Eng, Grade) Pressure Sensitive
6" wide x 50 yds Ion
$ 67.50
$ 67.50
132
1
White Reflective Tape (Eng. Grade) Pressure Sensitive
18" wide x 50 y ds Ion
72"
$ 202.50
$ zoz.so
133
1
Black Pressure Sensitive Tape 4" wide x 50 ft long
$ 95.61
$ 95.61
134 300 Rib -Bak Sin Post - Green
8'-0"
$ 25.04
$ 7,512.00
135 300 Rib -Bak Sign Post - Green
9'-0"
$ 28.17
$ 8,451.00
136 300
Rib -Bak Sign Post - Green
10'-0"
$ 31.30
$ 9.390.00
135 800 Rib -Bak Base Post - Green
3'-6"
$10.95
$ 8,760.00
136 800
Rib -Bak Trapezoidal Soil Plate Hardware
$14.95
$11,960.00
137 800
Lap -Splice Breakaway Hardware (Total Package
Complete)
$ 8.15
$ 6,520.00
138
50
Slip -Safe Breakaway Hardware (Total Package
Complete)
$ 515.44 / cs
$ 6.185.28
139 250 Yellow Dia. Gr., aluminum delinator markers
4" X 4
OR44
$ 3.s7
$ 992.50
140
200
BHP 76 - Button Head Bolts - steel plated
5116" X'/"
$ .30
$ 60.00
141
100
2-318" OD x 10'0" LG Pos-Loc sign post assy or equal
10'-0"
$ 66.24
$ 6,624.00
142
10
School Advance Sign -Yellow w/ black letters
36 x 36
S1-1
$ 56.72
$ 667.20
143
10
School Crossing Sign -Yellow w/ black letters
36 x 36
82-1
$ 56.72
$ 567.20
144
10
When Children Are Present - white w/ black letters
24 x 10
S4-2
$ 10.25
$ 102.50
145
10
School -Yellow w/ black letters
24 x 8
S4-3
$10.04
$100.40
146
10
End School Zone -White w/ black letters
24 x 30
S5-2
$ 27.15
$ 271.50
Vol. pg-LZ'�_
Page 15 of 19
147
10
All -Way sign - Red wl white letters
18 x 6
R1-3
$ 4.95
$ 49.50
148
10
Cross Traffic Does Not Stop - Yellow wlblack letters
24 x 12
W44P
$12.10
$121.00
149
10
Do not block Intersection
24 x 36
RI 0-7
$ 32.58
$ 325.80
.150
10
Do not stop on tracks
24 x 36
R8-8
$ 32.58
$ 325.80
151
10
School Zone time limits
24 x10
S41
$10.25
$ 102.50
152
10
Round Post Caps (for extruded signs)
2-718"
$ 8.00
$ 80.00
153
10
Loose Gravel - Orange wlblack letters - aluminum
30x30
W8-7
$ 33.94
$ 339.40
154
10
Road Work Ahead - Orange wlblack letters - aluminum
36 x 36 MCW20 -1 D
$ 57.24
$ 572.40
155
50
Extruded Street Name Sign - Blanks -green -aluminum
6 x 48
$ 33.34
$1,887.00
156
2
TA00 Tool
$ 8.95
$17.90
157
A
B
C
D
20
20
20
20
Letters - Pressure Sensitive Series "C" - White Letters and Numbers in packages
A - Z, 0 - 9, high intensity 4"
A - Z, 0 - 9, diamond grade 6"
A - Z. high intensity 2"
A - Z, diamond grade 4"
$ 15.50
$ 22.50
$12.50
$ zo.5o
$ 310.00
$ 450.00
$ 250.00
$ 410.00
158
A
B
C
D
20
20
20
20
Letters - Pressure sensitive Series "C" - Black Letters
And Numbers in packages
A - Z, 0 - 9, diamond grade
A - Z, 0 - 9, diamond grade
A - Z. diamond grade
A - Z, 0-9 diamond grade
4"
6"
8"
10"
$14.50
$ 21.50
$ 27.50
$ 33.50
$ 290.00
$ 430.00
$ 550.00
$ 670.00
159
250 Shear Bolts
$ 33.25
$ 8,312.50
160
60
Breakaway Assembly
$ 51.48
$ 3,088.80
161
200
Shear Pins
$15.50
$ 3,ioo.00
Lead time: 30 - 45 days after receipt of purchase order
Vo I - -1 3-5-1 P g. LaR-
Page 16 of 19
G. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276
THIS SECTION MUST BE COMPLETED. FAILURE TO COMPLETE THIS SECTION
WILL DISQUALIFY THE BID.
Brazos County shall refuse to enter into a contract or other transaction with a person who
owes a debt to the County per V.T.C.A Local Government Code §262.0276.
1. This refusal to award a contract to or enter into a transaction with a person, pertains to an
apparent low bidder or successful proposer that is indebted to the County;
2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation,
partnership, joint venture, limited liability company, and any other entity -that proposes or
otherwise seeks to enter into a contract- or other transaction with the County requiring
approval by the Commissioner's Court;
"Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written
agreements with the County.
4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will
request a statement of account from the Brazos County Tax Office.
5. Any "debt" as defined above, that is reflected on the statement of account, will be
documented and placed in the bid file. The bid or proposal from the person with the debt
shall be considered "non -responsive" and "not responsible", eliminating it from any
further consideration of award.
6. These provisions shall apply to any "person" owned, partially owned, managed, operated
or represented by a "person" indebted to the County.
Please list all the names of the individuals that have ownership, officers, managers, and
board of directors that you have associated with your entity below.
Name
(Vulcan Inc. is an
company. No one
than 5%..
Title (Owner, Officer, Director, Manager, Etc.)
owned
n owns mo
von. 351 Pg.]_30
410 EAST BERRY AVE P. O. BOX 1850 FOLEY, ALABAMA 36536-1850
(251) 943-7000 FAX (251) 943-9270 e-mail: vulcan.@vulcaninc.com
RESOLUTION NO.173
A RESOLUTION TO AUTHORIZE EMPLOYEES
TO SIGN AND EXECUTE BIDS ON
BEHALF OF VULCAN, INC.
BE IT RESOLVED by the directors of Vulcan, Inc. while in a regular meeting on December 10, 2021, as
follows:
Section 1 - That the'following officers and employees of the Corporation are hereby authorized to sign and
execute bids on behalf of this Corporation.
Thomas M. Lee
President and Chief Executive- Officer
Herbert William Rice
Chief Financial Officer, Secretary & Treasurer
Harold Perry Judd
Chief Information Officer
Hugh B. Markey
Vice President of Sales
J. Todd Koniar
Vice President:and Gene.ral'Manager
Daniel A. Thompson
Vice President and General 'Manag'er
David B. Beviacqua
Vice President and General Manager
James F. Morris
Vice President and General Manager
Bryan E. Wolfe
Vice President & Chief Operating Officer
Matthew D. Sherrier
General Manager
Stacy J. Holland
Regional Sales. Manager
David R. Lee
Regional Sales Manager
Sherry R. Pierce
Sales Representative
Section 2 - That this Resolution shall become effective as of January 1, 2022.
,::I � �qkjLr
ce_4,Az""4�
H. William Rice Robert W. Lee
Secretary Chairman of the Board
1, H. William Rice, Secretary of Vulcan, Inc., do hereby certify that. the foregoing is a true and correct -dopy of
Resolution No. 173, which Resolution was duly and legally adopted at a regular meeting .of. -the Board of
Direc rs-of Vulcan, nc.. December 10, 2021.
H. William Rice Date
Secretary
"An Employee Owned -Company!
Page 17 of 19
H. HOUSE BILL 89 & DEBARMENT VERIFICATION
Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order
(EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With
Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent
changes made to it via cross-referencing respondents/vendors with the Federal General Services
Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United
States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list.
Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and
have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or
local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating
to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in
Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized to execute this
Contract.
The company representative below further affirms, that the company submitting this bid, under the provisions
of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the Contract.
Pursuant to Section 2270.001, Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking
any action that is intended to penalize, inflict economic harm on, or limit commercial relations
specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled
territory, but does not include an action made or ordinary business purposes; and
"Company" means a for -profit sole proprietorship, organization, association, corporation, partnership, joint
venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly
owned subsidiary, majority -owned subsidiary, parent company or affiliate of those entities or business
associations that exist to make a profit.
Company Name: Vulcan Signs
Authorized Company Representative: David B. Beviacqua
Address: 408 East Berry Ave. Foley, AL. 36535
Page 18 of 19
Contract#: 22-090 Road Signs & Sign Posts
I. The following items should be completed and included in your bid submission. Failure
to include these items will disqualify your bid.
12 References (Section E)
12 V.T.C.A. Local Government Code §262.0176 for Tax Verification (Section G)
12 House Bill 89 & Debarment Verification (Section H)
is All Addendums (if applicable)
is Certification of Bid (Section 1)
J. CERTIFICATION OF BID
The undersigned affirms that they are duly authorized to execute this Contract, that this bid has not been
prepared in collusion with any other vendor and that the contents of this bid have not been communicated
to any other vendor prior to the official opening of this bid. .
Signed By:
Typed Name: David B
Company -Name: Vulcan Signs
Phone: 800-633-6845
ua
Mailing Address: P.O. Box 1850 Foley, AL 36535
Email Address: vulcan3@vulcaninc.com
Vendor Tax Identification Number: 63-0513868
Title: General Manager.
END OF BID REQUEST NO.22-090 Road Signs & Sign Posts
By signing below, Brazos County agrees that this bid, 22-090 will be awarded as dictated on the associated
bid tabulation sheet, to the Responde a name appears above and both parties agree to terms and
coruien-esntained herein. I
By:
Brazos County Commissioner's Court:
Date: 1 (9's
Attest:
Brazos County Clerk:
D(kA+J d✓ Pt Ti-nS 1 COUA r y u DCne
aal
22-090 Road Signs and Sign Posts Bid Tabulation
January 2S; 2022 -January 24, 2023
Vulcan Signs
Item
Est City
Description
Size
Sign k
Price Ea:
I TTL Price
11
1
(Blank) Speed Limit- White w/ black letters
24 x 30
112-1(BLANK)
$27.151
$17.15
2
10
20 MPH Speed Limit - White w/ black letters
24 x 30
112-1- 20
$.271.50
3
SO
25 M PH Speed Limit- White w/ black letters
24 x 30
R2-1- 25
$271,504
SO
30 MPH Speed Limit - White w/ black letters
24 x 30
R2-1-30
-$211.50
5
10
35 MPH Speed Limit - White w/ black letters
24 x 30
R2-1- 35
R$2�.'15
.$211.50
6
SO
40 MPH Speed Limit- White w/ black letters
24 x 30
R2-1- 40
$771.50
7
10
45 MPH Speed Limit- White w/ black letters
24 x 30
R2-1-45
81
10
150 MPH Speed Limit - White w/ black letters
24 x 30
112-1- 50
$2715
$271.50
SO
55 MPH Speed Limit- White w/ black letters
24 x 30
R2-1-55
$27.15
... $27L50.
10
20,
60 MPH Speed Umit- White w/ black letters
24 x 30
R2-1- 60
.$27.35
_ . ,$5¢3.00_
11
10;
15 MPH Speed Advisory - Yellow w/ black letters
18 x 18
W13-1-15
$1354
_ . . $135.40
P9
12
11,
15 MPH Speed Advisory- Orange w/ black letters
18 x 18
W13-1-15
$13.54
.. $1184
13
10'.
20 MPH'Speed Advisory - Yellow w/ black letters
18 x 18
W13-1- 20
.$13.54
S138:40
14
11!
20 MPH,Speed Advisory - Orange w/ black letters
18 x 18
W13-1-20
$13.54.
$13.54
15
'id,25
MPH S;eedAdvisory - Yellow w/black letters
ISx18
W13-1-25
$13.54
$195.40
16
11125
MPH,Sp'eed Advisory- Orange w/ black letters
18 x 18
W13-1- 25
$13.54
$13 54
17
10;
30 MPH Speed Advisory - Yellow w/ black letters
18 x 18
W13-1- 30
$i]3.54
$135,40
18
1
30 MPH Speed Advisory - Orange w/ black letters
18 x 18
W13-1- 30
$13.54
$13:54
19
10
35 MPH Speed Advisory - Yellow w/ black letters
18 x 18
W13-1- 35
$13.54
$195.40
20
1'
35 MPH Speed Advisory - Orange w/ black letters
18 x 18
W13-1- 35
$13.54
.$i3.54
21
;iQ
40 MPH Speed Advisory -Yellow w/ black letters
18 x 18
W13-1-40
$13.54
.%35.40
I111
40 MPH Speed Advisory -orange w/ black letters
18 x 18
W13-1- 40
$13.54
. . $1154
ISO;
45 MPH S eed Advisory - Yellow w/ black letters
18 x 18
W13-1- 45
$13.54
$135.40
I111
45 MPH Speed Advisory - Orange w/ black letters
18 x 18
W13-1- 45
$13.54
$1354
r25
I10;
s0 MPH Speed Advisory -Yelloww/black letters
18 x 18
W13-1- 50
$13.54
$135.40
ISO,
55 MPH Speed Advisory - Yellow w/ black letters
18 x 18
W13-1- 55$13.54
$135;40.
120;
STOP - Re w/white letters
36 x 36
R3-1
$50A1
:$1;000.20
=
YIELD -,R 'd w/ white letters
36 x 36
R3-2
$25.64,
$256.40
29
110;
STOP AH 4D - Yellow w/ black letters
36 x 36
W3-1
$58.13
. $5 $1>30
30
120;
DEAD ENQ - Yellow w/ black letters
30 x 30
W14-1
SSM4..
$678.80
31
I20,
NO OUYL -Yellow w/ black letters
30 x 30
W14-2
$33:94
$678.80
32
'20
NO OUTLET - Yellow w/ black letters (w/ arrow)
36 x 8
W14-2a
S13:97.
$219 40
33
10
90 degree LeftTurn -Yellow w/ black letters
30 x 30
WI -IL
$33.94.
$339.40
34
10
90 degree Right Turn - Yellow w/ black letters
30 x 30
W1-SR
$33.54
$339.40
35
I10;
45 degre4 Left Curve - Yellow w/ black letters
30 x 30
W1-21_
$33.94.
$339.40
36
Ii.O,
45 clegre§
Right Curve -Yellow w/ black letters
30 x 30
W1-2R
$33:94
$339.40
37
IiD;
90 degr,e
eft Reverse Turn - Yellow w/ black letters
30 x 30
W1-31.
$33.14
$339.40
38
I IiO;
W d6ge,64
Mght Reverse Turn -Yellow w/ black letters
30 x 30
W1-311
$33.941,
$339:40
391
1 lid.1
45 degTed
eft Reverse Turn -Yellow w/ black letters
30 x 30
W3-41.
$33.94.
$339.40
401
I I10;
45 degre
Right Reverse Turn - Yellow w/ black letters
30 x 30
W3-411
$33.94
$339.40
41
I 1 0;
Left Wi ;di
g Road -Yellow w/ black letters
30 x 30
W1-SL
$33.94
. $339.40
42
1 ISO;
I(ighL WIq
Ing Road -Yellow w/ black letters
30 x 30
W1-511
$33:94
$339.40
43
1 110;
90" Sid6!Fldad
Symbol - Yellow w/ black letters
30 x 30
W2-2
$33.94
$339.40
44
=
BRID,GB,o
T- Yellow w/ black letters
30 x 30
W42-3
$33.94
$169.70
45
11111
ONEILANt
_RIDGE-Yelloww/black letters
30x30
W5-3
$33,94.
$33.94
46
1 ' 1!
LOAD ZONED
BRIDGE- Yellow w/ black letters
30 x 30
W12-5
$44.31
. $44.31
47
10
T- Road Symbol -Yellow w/ black letters
30 x 30
W2-4
$33.94.
$339.40
48
15,
Y - Road Symbol Left- Yellow w/ black letters
30 x 30
W2-5L
$38:94.
$169.70
49
, 115!
Y - Road
Symbol Right - Yellow w/ black letters
30 x 30
W2-5R
$33.94
$169.10
50
1 11 5!
Y, - Road
Qmbol Left - Yellow w/ black letters
30 x 30
W2-31.
$33.94
$169.70
51
I15!
Y- Road!
;,bol Right- Yellow w/ black letters
30 x 30
W2-3R
$33.94
..$169,70
52
1 11!
One wdy
(row - left
96 x 48
Wl-91.
$256.32
$256.32
53
' I 111
One Wdy
row - right
96 x 48
Wi-911
$256.32
,._ $256.32
54
I i 11
Two tvd
row
96 x 48
Wi-10
$256.32
_ _ $256.32
55
1 10,
L'arge q,r
- Yellow w/ black letters
48 x 24
WI-6
$50.88
$50.8:80
56
I I10;
I:arg6 do
le Arrow - Yellow w/ black letters
48 x 24
WI-7
$50.88
$509.80
57
11$0;
CheVrolj
Yellow w/black letters
18 x 24
WI-8
$16.29
$2,443.50
58
1 11!
MOWE S
AHEAD - Orange w/black letters
30 x 30
CW21-9
$33.94
$33:94
59
I I11!
MEN bjiRING
-Orange w/ black letters
30 x 30
MCW21-1
$33;94
$33.94
60
I5'
COUNTY
. MAINTENANCE ENDS - White w/ black letters
24 x 15
D27
$18.91
,$94:55
61
' S
COUNTY
MAINTENANCE BEGINS -White w/ black letters
24 x 15
D28
$18.91
$94.55
62
30
Flood Gauge
- Flour Yellow w/ black letters
12 x 72
WS-19
$39:91
$1,197.30
63
; 130,
Flood Gauge
(Plaque) - Flour Yellow w/ black letters
18 x 12
WS-19aTP
$12.30
$369.00
64
I I3d
Object
M
rker Left -Yellow w/ black letters
12 x 36
OM-3L
$16.29
$498.70
65
I I30;
Object
.M
Iker Right - Yellow w/ black letters
12 x 36
OM-3R
$16.29
$488.70
66
i
1 51
DETOUR
' -Orange w/ black letters 130
x 24
M4-9L
$27.15
$135.15
67
()
9,
DETOUR
IGHT- orangew/blackletters 130x24
M4-9R
$27.L5
$135.75
Vol. 3�571 Pg.I3 z
I �
68
20
NO DUMPING - White w/ black letters
18 x 24
R19-5
$1629
W180
69
SO
PAVEMENT ENDS -Yellow w/ black letters
30 x 30
W8-3
$33.94
.. $339:40
70
;1,
FLAGMAN AHEAD - Orange w/ black letters
36 x 36
MCW20-7D
$S7.24..
.. .$57.24
71
1'.1.
OBSERVE WARNING SIGNS - Orange w/ black letters "'MDO* •
48 x 42
R20-3
$112.14.
$112.14
72
; ;:1
END CONSTRUCTION - Orange w/ black letters "'MDO•'•
60 x 24
G20-2
.$80.10
73
I .
1 BE PREPARED TO STOP - Orange w/ black letters
30 x 30
CW21-8
$33. 4
.94
$33.
74
.,
:1
j,
ROAD 6005TRUCTION NEXT _ MILES - Orange w/ black letters
60 x 36
G20-1
$95.40
$95.40
75
( .'10
NEIGHBO) HOOD
24 x 6
R2-SbP
SM,5
39250
76
1 10
RESIDENTJAL
24 x 6
R2-5cP
$9.25
,. _ .. $92.50
77
!;
3 TRAFFIC'$IGNALAHEAD -YELLOW WITH SIGNAL GRAPHIC
136 x 36
W3-3
$58.65
$'115.95
78
; „4
Do Not'Pass -White w/ black letters
24 x 30
114-1
$27.15
$108:60
79
J'Ij
4 Divide 'ry ghway Sign - Yellow w/ black graphics
36 x 36
W6-1
$57.24,
„ $22&96.
80
1 1 1I
4', Divided `.H)ghway Sign -Yellow w/ hIack graphics
30 x 30
W6-2
$33.94.,-
.. $135.16
81
IN ;10,
Reduced. peed Limit Ahead - Yellow
36 x 36
W3-5
$57.61
' $576;10.
82
.1 ,!
4. Two-WQTraffic-Yellow w/ black graphics
3606 36
W6-3
$57,24
._ _$228.96
83
I !i
6 Bicycler Yellow w/ black graphics
30 x 30
Wil-1
.$33.9.4
$203.64
84
1111
6, Pedesdiah
-Yellow w/ black graphics
30 x 30
W11-2
$33.94
1. $203.64
851
111
Truck-Rdllow
w/ black graphics
30 x 30
Wil-10
$33.94
$203.64
86
. I
j1lVEIGH
0; lette�s
'I'll IT GROSS 58,420WEIGHT UMITWhitew/black
i
24 x 36
R12-IT
$48.0.6
$961.20
$7
I ` '! •0;
NO Hf
UltRUCKS OVER 30,000 LBS White w/ black letters
24 x 36
NTTO-30
$48:06
$961.20
88
:•i,I
S;;APAO7
ED-CULVERT OUT -Orange w/black letters
36x36
MCW20-CO
$72,09
$386.45
89
; !' ! iS!
ROA
I.ED -White w/ black letters "'MDO"'
30 x 48
1331-2
$80.10
$400.50
90
I' 45
ROAD G
"U D.
ED TO THRU TRAFFIC - White w/ black letters
'
30 x 60
R31-4
$100.13
$500;65.
91
I;illl
RDA
0 'MD,
STRUCTIONAHEAD- Orangew/blackletters
fi!'
48 x 48
CW20-11)
$11.8..16
. _ $1,284.60
92
;
1 DIP- Yellow w/ black letters
30 x 30
DIP
$33.94
$33.94
93
1
1 CAUTION!- UNEVEN LANES- Orange w/ black letters
36 x 36
CW21-14
$72.09
. $72.09.
94
j 30
Round RAIL -ROAD CROSSING - Yellow w/ black letters
36"
WSD•1
$48.08
95
; 115,
RAIL-ROAP Advance Warning-Yelloww/ black letters
30 x 30
W10-2
$44.31...
$221.551.
96
115
RAIL -ROAD Advance Warning -Yellow w/ black letters
30 x 30
WSO-3
$44;31.
, $221:55
97
ii15,RAIL-R
A, AdvanceWarning-Yelloww/blackletters
30x30
W10-4
$44.31
$221.55
98
; i10
FRESH (]I F Orange w/ black letters
30 x 30
CW21-2
$33.94.
$309.40
99
'1 110,
ROAD MACHINERY AHEAD -Orange w/ black letters
36 x 36
CW21-3
$72.09
$720:90
1001
! 115!.1
ROAD lvi � FLOOD - Yellow w/ black letters
36 x 36
W8-18
$57.24
$286.20
101
I I
WHEN L ODED TURNAROUND DON'T DROWN -Yellow w/ black
S! letters �� �!
48 x 48
W8-18bT
$12BA6
$640.80
102
' 114,
NO TRUCKS - White w/ black & red graphics
24 x 24
RS-2
$22.17
$99.09
103
j-112
Intersdt $ni Lane Control - White w/ black arrows
Varies x 30
R3-Bb
$160.13
$200.26
104
j •117
Keep Rjg. 4- White w/ black letters and arrow
24 x 30
114-7a
$27.15
$54.36
105
Any I n of seen signs not listed here but are In the Texas Manual
1 on Uniform Traffic Control Devices "'Bid per square foot•'•
"'ALUM'••
$7.09.
,.. $7:09
1061
50
Extruded Street Name Sign Blanks - Green Aluminum
6 x 18
$13;08
$654: 0
107
50
Extruded treet Name Sign Blanks - Green Aluminum
6 x 24
$17:43
.., $871.00
109
!SO
Extruded treet Name Sign Blanks - Green Aluminum
6 x 30
$21.86.
$1,09_100
110
1111
Extrud¢ treet Name Sign Blanks - Green Aluminum
9 x 30
$31.64
.. $31:04
Ill
156,
Extrdded xreet Name Sign Blanks - Green Aluminum
6 x 36
$2$A4
$1,307:00
112
1 1111
Extrddd' 4reet Name Sign Blanks - Green Aluminum
9 x 36
113
'510
Extruded Street Name Sign Blanks - Green Aluminum
6 x 42
$30:58
114
'20
Extruded Street Name Sign Blanks - Green Aluminum
6 x S4
. $37.48„
_ .- $Z49.66
115
'1
Extruded Street Name Sign Blanks - Green Aluminum
9 x 42
$43.66
$43 60
116
'20
Extruded Street Name Sign Blanks - Green Aluminum
9 x 48
$49.48
.
117
20
Extruded Street Name Sign Blanks - Green Aluminum
9 x 54
$5336
_$1,067.20
118
20
Extruded Street Name Sign Blanks - Green Aluminum
9 x 60
$59:26
$1,185.20
119
20
Extruded Street Name Sign Blanks - Green Aluminum
9 x 66
$65.18
$003.60
120
1 CarsDnite,Road Marker
62"
CRM-375
$14.55
$14.55
121
-1
CarsonitelRoad Marker -Tape on both sides
62"
CRM-375
$15.55
_ $15.55
122
150
Round post Caps (For Extruded Signs)
2-3/8"
$6.15.
$307.50
123
50
1.U1.po&t, rackets 90' and 180' for Nucor Rib -Bak posts (for
extruded Signs) ea
$6.251
$307.50
124
'50
Cross BFatkets 45 & 90 (for extruded signs)
$6.15
, $307.50
125
25
Traffic Cones
28"
$19.55
$488.75
125
.1
Barrica46Assembly-Orange w/white
72"
Type-1
$144:34
$.144.34
126
1
BarricadelAssembly- Orangew/white. Type Ill Prismatic sheeting
JSIngle- side - crash worthy
48" iType
- III
$292.55
$292.55
.1•� I
Vol. C P
.E1
11i I i 1� I
127
jBarrilca
�I
Single
id
eAssembly- orangew/white,TypeIIIPrismaticsheeting
i- crash worthy
96"
Type -111
$353J0
. - ..$353._70
228
I$00;
CherN4ie
Pop Rivets 7/8" Grip Range
$0.14
%20.00
129
1100,
Oelir(e
4d
.'Posts, 3/8" Holes Full Length -green 72"
72"
$8.28
$1,656:00.
130
1 :I !
j ; 1150
Yellow
yds
hdflecdve Tape (Eng. Grade) Pressure Sensitive 3" Wide x
lorjg
$33.75
$33.75.
131
! ;1 it
Green
50 yds
Reflective Tape (Eng. Grade) Pressure Sensitive 6" wide x
11 f
$67.50
'$6750
132
i li
ie
White lective Tape (Eng. Grade) Pressure Sensitive 18" wide x
50 Yas i
72"
$202.50
1 $202.50
133
1'; �11
Blacl) P Sure Sensitive Tape 4" wide x 50 ft long
$95.61
. $99.61
134
{ 3 0;
Rib-Ba8 ' . do Post- Green
8'-0"
$25.04
. . $7;51Z;00.
135
300
Rib-Bak.Sidn Post -Green
9'-0"
$28.17
$8,451.06
136
300
Rib-Bak SlgnPost -Green
SO'-0"
$31.30
...$9,390.00
135
800
Rib -Bak Sign Post - Green
3'-6"
$10.95.
$8060.00
136
800Rib-Bak
Trapezoidal Soil Plate Hardware
$14.95---.$11,960,00_
137
800
Lap -Splice Breakaway Hardware (Total Package Complete)
1381
50
Slip -Safe Breakaway Hardware (Total Package Complete)
515.44/cs_
$6,185.28
139
250
Yellow Dia. Gr., aluminum delinator markers
4" x 4
OR-04
$3.97.
.... _$992.50
140
200
BHP 76 - Button Head Bolts - steel plated
5/16" x 3/4"
$0.30
: _ _ _ $60.00
141
100
2-3/8" OD x 10'0" LG Pos-Loc sign post assy or equal
10'-0"
$66.24
. $8,624.00
142
10
School Advance Sign -Yellow w/ black letters
36 x 36
51-1
$56.12
. __. $567.20
143
10
School Crossing Sign -Yellow w/ black letters
36 x 36
S2-1
_$56.72
. $567.20
144
10
When Children Are Present - white w/ black letters
24 x 10
S4-2
$10,25
$102.50.
1451
10
iSchool -,Yellow w/ black letters
24 x 8
54-3
$16.04
$100:40
146
10
End School Zone - White w/ black letters
24 x 30
55-2
$27.15
$271:50
147
10
All -Way sign -Red w/ white letters
18 x 6
113-3
$4.95
... $40.50
148
10
Cross Traffic Does Not Stop -Yellow w/ black letters
24 x 12
W4 4P
$12.30
$12L00
149
10
Do not block insterection
24 x 36
RIG-7
$32.58
-$325.80
150
10
Do not stop on tracks
24 x 36
R8-8
$32.58
. $325.86
151
20
School Zone time limits
24 x 10
S4-1
$10.25
.. $102.56.
1521
10
Round Post Caps (For Extruded Signs)
2-7/8"
08.00,
153
10
Loose Gravel - Orange w/ black letters - aluminum
30 x 30
W8-7
$33.94
$339.46
154
10
Road Work Ahead - Orange w/ black letters - aluminum
36 x 35
MCW20-1D
$57.24
_ . $57140
155
50
Extruded Street Name Sign - Blanks - green - aluminums
6 x 48
$33.34
..$1,667.00
156
2
T-10OTool
$8.95.
$17.90
157
Letters- Pressure Sensitive Series "C" - White letters and numbers
in packages
Al20A-Z,0-9,
high Intensity
4"
$15.50
$310.00
B
20
A - Z, 0 - 9, diamond grade
6"
$22.50
$450:00
C
20
A -Z, high Intensity
2"
$12.50
. $250:06
D
20
A -Z, diamond grade
4"
$26.50.
$410.00
158
Letters - Pressure sensitive Series "C" - Black Letters and Numbers
in packages
A
20
A -Z, 0 - 9, diamond grade
4"
$14.50..
.$290.00
81
20
A - Z, 0 -9, diamond grade
6"
$21,50
... . _ $430,00
C
20A-Z,
diamond grade
8"
$27.50
$550.00
D
20
A - Z, 0 -9, diamond grade
10"
$3.3.50.
$670.00
159
250
Shear Bolts
$33.25
$6;312.50
160
60
Breakaway Assembly
$51.48.
$3;0$880
161
20D
Shear Pins
$15:50
$3;10600
Grand Total:
$13%978:68
Notes: Lead Time 30-45 days aft t of purchase order
Recommen d-Award: Lcan Signs
Applrlo by mission ourt on this �� day of c��vllti0.f 2022 by
ins the position of (.�n-t''%/ l�c�gC
SCHOOL RESOURCE DEPUTY INTERLOCAL AGREEMENT BETWEEN BRAZOS
COUNTY AND THE COLLEGE STATION INDEPENDENT SCHOOL DISTRICT
CSISD RESOLUTION
A. WHEREAS, Chapter 791 of the TEXAS GOVERNMENT CODE, also known as the
.- INTERLOCAL COOPERATION ACT, authorizes all local government entities to contract
with each other to provide a governmental function or service that each party to the
contract is authorized to perform individually and in which the contracting parties are
mutually interested; and
B. WHEREAS, College Station independent School District ("CSISD'), and Brazos
County, Texas .("County") are local government entities, each acting by and through
their duly authorized agents (collectively, the "Parties"); and
C. WHEREAS, CSISD, pursuant to the authority granted under Chapter 791 of the
Texas Government Code, desires to enter the. School Resource Deputy Interlocal
Agreement attached hereto as Exhibit A ("ILA" ), for the purpose of participating with the
County in the placement of a School Resource Deputy in certain CSISD facilities; and
D. WHEREAS, CSISD agrees that the ILA will mutually benefit each Party. and will
further each Party's governmental purpose; and
E. WHEREAS, the Board desires to authorize the execution of the ILA by CSISD, and to
authorize the Board President, the Superintendent, or their appointed designees, to do
any and all things necessary to carry out the terms of the ILA, and take all other action
contemplated thereby.
BCSO, CSISD SRU Agreement 2022
1 1Page
Vol. ~� Pg. 22
NOW, THEREFORE, on motion made and seconded, it is hereby resolved that:
1. The terms and conditions of the 1LA, and any other doouments necessary to
effectuate the ILA, are found to be acceptable and iri the best interest of OSISD and its
-citizens and are hereby in all things approved.
2. The Board further resolves that the ILA as approved by this resolution is in conformity
with the Texas Government Code.
3. The Board further authorizes the Board President to execute the ILA on behalf of
CSISD, and further authorizes the Board President, the Superintendent or their
appointed designees, to do ariy and all things- necessary to carry out the terms of the
ILA, and take all other action contemplated thereby.
RESOLVED this I day of , 2022.
Jeff Hof ent, Board of Trustees of the College
StatioI
nndependent School District
Date /" / S" - 22.1
BCSO, CSISD SRU Agreement 2022 �_�~•�..+~.~~���_.,._.,._._. w__...�_..._.._....._..__....__...._ ...2�� P a g e.
Vol. Pg. 13 g
1
BRAZOS COUNTY RESOLUTION
A. WHEREAS, Chapter 791 of the TEXAS GOVERNMENT CODE, also known as the
INTERLOCAL COOPERATION ACT, authorizes all local. government entities to contract
with each other to provide a governmental function or service that each party to the
contract is authorized to perform individually and in which the contracting parties are
mutually interested; and
B. WHEREAS, College Station independent School District -("CSISD"), and Brazos
County, Texas ("County") are local government entities, each acting by and through
their duly authorized agents (collectively, the "Parties"); and
C. WHEREAS., County, pursuant to the authority granted under Chapter 791 of the
'texas Government Code, desires to enter the School Resource Deputy Interlocal
Agreement -attached hereto. as Exhibit A ("ILA"), for the purpose of participating with
*CSISD in the placement of a School Resource Deputy in certain CSISD facilities; and
D. WHEREAS, County agrees that the ILA will mutually benefit each Party and will
further each Party's governmental purpose; and
E. WHEREAS, the County desires to authorize the execution of the ILA, and to
authorize the Sheriffs Office, or their appointed designees, to do any and all things
necessary *to carry out the terms of the ILA, and take all other action contemplated
thereby.
NOW, THEREFORE, on motion made and seconded, it is hereby resolved that:
1. The terms and conditions. of the ILA, and any other documents necessary to
effectuate the ILA, are found to be acceptable and in the best interest of Brazos County
and its citizens and are hereby in all things approved.
2. The Commissioners Court further resolves that the ILA as approved by this resolution
is in conformity with the Texas Government Code.
3. The Commissioners Court further authorizes the Sheriffs Office to execute the ILA on
behalf of Brazos County, and further authorizes the Sheriffs Office, or their appointed
designees, to do any and all things necessary to carry out the terms of the ILA, and take
all other action contemplated thereby.
BCSO, CSISD SRU Agreement 2022 3iPage
Vol. 3157 1 Pg.
RESOLVED this oZ5-thday of ZCUXLA, 2022.
Duane Peters
County Judge
Steve Aldrich
County Commissioner, Precinct .l
Nancy Beryy
County Commissioner, Precinct 3
A
BCSO, CSISD SRU Agreement 7022
Russ Ford
Precinct 2
County Commissioker, Precinct 4
4�•Page
Vol. pg.140
EXHIBIT A
School Resource Deputy Interlocal Agreement BOWeen Brazos County
and the College Station independent School District
(attached)
-5-J Psge
B080, CS180 SRU Agteerrient 2022
F01-
/ Pg.
This friterlocal Governmental Agreement ("Agreement") is entered into between
the County of Brazos, ("County") a political subdivision of the State of Texas; acting by
and through its County Commissioner's Courtand the College -.Station Independent
School Distriet ("CSISD" or "the District"); .a political subdivision of the State of Texas,
acting by and through .its Board of Ttustees, collectively ("Parties'). Both Parties
acknowledge the contirjuing need forla School Resource Deputy ("SRD') Program for
CSiS.D: The Parties agree to establish a SRD Program in accordance with the terms
and conditions set forth herein.
WHEREAS, Chapter 791 of the TEXAS GOVERNMENT CODE, also known as
the INTERLOCAL COOPERATIONACT, authorizes all local govetnmehts to contract
with each other to provide a governmental function or service that each party to the
contract is authorized to perform individually and in which the contracting- Parties are
Mutually interested; and
WHEREAS, the Partles have sufficlent funds available from current revenues. to
perform the functions contemplated by this- Agreement; and
WHEREAS, prior to this Agreement the County established a SRD Program with
law enforcement deputies from the Brazos County Sherifft Office ("BCSO"); and
WHEREAS, the Parties recognize the outstanding benefits of the SRD Program
to the citizens of Brazos County and to the students of CSISD; and
WHEREAS, it'is in the best interest of the Parties, the citizens of Brazos County,
and the students of CSISD to establish the SRD Program; and
WHEREAS, County is willing to participate in the Agreement -with the
understanding that the financial burden to Brazos County taxpayers is a net zero.
NOW, THEREFORE IN .CONSIDERATION of the recitals 'and mutual covenants
made herein by the County and CSISD to be respectively kept and performer, the Parties
hereby mutually agree as follows:
BCSO, CSISD SRU Agreement, 2022
Vol. L pg.�
ARTICLE 1
DEFINITIONS
The following terms shall have the foilowing meanings when used in this Agreement.
1.1 The Sheriff means. the elected Brazos County Sheriff and shall also apply to any
person designated by the Sheriff to act on their behalf in regard to this Agreement.
1.2 School Superintendent means the C$ISD School Superintendent and shall also
apply to any person designated by the Superintendent to Won their behalf in regard to
this Agreement.
1.3 Law Enforcement Deputy means any BCSO Deputy Who-1§ commissioned undet
Texas law.
1.4 Law Enforcement Duties means any duties performed by any Law Enforcement -
Deputy.
1.5 School Resource Deputy (SRD) means any Law Enforcement Deputy assigned
to and aiding the administration and :student bodies of selected CSISD campuses and
facilities. The SRD's gen-Oral responsibilities are to provide security. and crime
prevention services in schools. The SRD's role may be divided into three areas;
Educator -,'Informal Counselor, and Law Enforcement Deputy.
ARTICLE 11
.MISSION AND PURPOSE
2:1 The mission ofthe SRD program is the reduction 'and prevention of school related
violence end crime committed by juveniles and young adults, the reduction of the fear of
crime on school campuses and building effective pgOher6Iiips 'iWdh the faculty t0d staff
BCSO, CSISD SRU.Agreemont202;2
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of CSISD. This is accomplished by assigning Law Enforcement Deputies to school
facilities. The SKID Program accomplishes this mission by creating and maintaining safe,
secure and orderly learriing environments for students, teachers., and staff.
2.2 The SRDs will establish a 'trusting diannel of communication with students,
parents, and teachers. SRDs will serve as a positive role model to instill in• students good
moral standards., good judgment and discretion, respect for other students, and a sincere
concern for the school community. SRDs will promote citizen awareness of the law to
enable .students to becomer better informed amd- effective citizens, While empowering
students With the Knowledge of law. enforcement efforts and obligations regarding
enforcement as well as Consequences for violations of the law.
2.3 SRDs will serve as a confidential source of counseling for students and parents
concerning problems they face., as Well as. providing iriformation on community resources
available to them. Goals and objectives are. designed to develop and enhance rapport
between youth, police Deputies, and school administrators.
ARTICLE. III
TERM AND_ TERMINATION
3.1 This Agreement begins on March 1, 2022, and shpil end, unless extended., on
February 28, 2027, at midnight (5) years.
3.2 Any Party may terininate its participation in this- agreement by providing one
hundred eighty (18.0) days written notice. In the event of termination of this agreement,
comperisatloh shall be made to the County for all SRD services performed to the date of
termination.
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ARTICLE IV
SCHOOL ASSIGNMENTS
4..1 The Sheriff shall -assign SRDs-to the follovVing school campuses on a frill -time
basis. during the Fall and Spring Semesters of the school year. During the Summer
Session, SRE)s will periodically patrol the schools on -a part-time basis during the
summer months when school is not in regular session. The Parties shall review SRD
deeds for any upcoming school year in as timely a fashion as possible.
a.. One (1) SRD at A&M Consolidated High School to primarily 'act as a law
enforcement presence, mentor, problem -solver, and provide positive police -student
relations.
b.. One (1) SRQ at College .Station High. School to primarily act as a law
enforcement presence, mentor, problem -solver, and- provide positive police -student
relations:
c. One '(1) SRD at College Station Middle School, to primarily act as a law
enforcement presence, mentor, problem:solver, and provide positive police -student
relations.
d. One (1). SRD atA&M C.bnsolidated Middle School, to primarily act as a law
enforcement presence, mentor, problem -solver, and provide positive police -student
relations.
e. One. (1) SRD to split time between College View High School and the Center
for Alternative Learning, to primarily act as a law enforcement presence; mentor,
problem -solver; and provide positive police -student relations.
f, One (1) SRD at Wellborn Middle School, to primarily act as a law enforcement
presence, mentor, probl'em-solver, and provide positive- police -student relations.
g. One (1) SRD Sergeant, supervisor of the School Resource Unit (SRU), to
primarily act as a liaison on behalf of SCSO, while serving as an additional resource for
the GSISD staff. The SRU Sergeant's primary'responsibility is supeniising the SRU,
performing those essential duties assigned to the. -position by BCSO. Those essential
duties include but are not Iirrlited to, direct supervision of daily activities of subordinates;
maintaining proper records, report. and .logs; directing investigations; and ensuring
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proper staffing levels are met. The SRU Sergeant may also cover an SRD's assigned
campus during instances when the SRD is -away (e:g., arrest of offender, illness, etc.).
The SRU- Sergeant is responsibie forthe campuses specifically serviced by BCSO
Deputies in accordance With the ILA. Campuses not serviced by BCSO should report all
criminal matters to the law enforcement agehey-with primaryjurisdiction (i.e., College
Station Police Department). The SRU. Sergeant may, as -available, visit. campuses within
CSISD not specifically named in the ILA. These visits will'focus on engaging with -
students and staff in orderto promote positive comniunity4aw enforcement
relationships.
4..2 In the sole discretion of the Sheriff but after consultation with the CSISD, the.
Sheriff may.adjust the amount of time spent by each SRD'at each campus.
4.3 Any SIRD assignments to other GSISD schools will be negotiated. in .advan.ce of the
school year and shall be governed Oder the same terms set forth in this Agreement.
ARTICLE V
SRD DUTIES AND RESPONSIBILITIES
Generally
The services to be provides! by County to CSISD -are law enforcement activities
to be performed primarily on the designated -campuses by SRDs. Daring the term of this
contract; each SRD will work a -total of 20S0 hours during each twelve (12) month period
inclusive of Permissible. Leave as described below; Each SRD shall perform their duties
in accordance. with three general areas; Administrative, Law Enforcement, and
Educational and Couhseling.
5.1 Administrative Ddties
BCSO, CSISD .SRU Agreement 2022
a. SRDs will check in with designated school staff upon arriving on campus and will
report with school staff prior to leaving campus, unless circumstances prevent the SRD
from checking in or out.
b., The day-to-day operatloh and administrative control of the SRD Program will be
the responsibility of the'BCSO.. Responsibility for the conduct of SRD-persorinel, both
personally and professionally, shall remain with the BCSO... SRDs shall remain
employees of the SICSO and shall not be employees of the CSISD.
C. All acts of commission shall conform to .the. guidelines of the BCSO's Policy and
Procedure Manual.
d. SR -Ds will not -enforce school or house rules, SRDs are not school disciplinarians
and will not assume that role, 'However, if the principal orotlier:staff believes -an incident
involves a. violation of the law, the principal or- staff nieniber may contact the SRD and
the SRD will determine whether law enforcement action is appropriate,
e. In situations of a health or.safety emergency as determined by CSISD, the BCSOwill
be provided remote access to CSISD surveillance equipment through means of a:
secure login/passVvord system or similar secure means. The extent of this access will be
determined by CSISD and will be administered.and documented in accordance with the
Family Educational Rights and Privacy Act of 1-974 C'FERPA').
5.2 Law Enforcement Duties
a. Enforce the laws. of the State of Texas.
b. Assist CSISD in maintaining lawful order on school property while in full BCSO
Uniform at all times or other apparel approved by the. BCSO.
c. Protect the students, teachers; -staff., and public against criminal activity.
d. Take enforcement action on -eriminal matters according to SCSO policy. As soon
as practical, the- SRD shall make the principal of the school aware of such -action. At the
principal's request, the SRD shall take appropriate laW enforcement action against
BCSO, CSISD SRU.Agreem6nt 2022
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intruders and unwanted guests who may appear at the school and school functions, to
the extent that the SRD may do so under the authority of law.
e. Gather information regarding potential problems such as gang activity, criminal
activity, arid student unrest and handle 41hitial. reports of crimes committed on campus
during school hours
f. Coordinate investigative proceduresbetween law enforcement and .school
administrators that follow BGSO Policy: ---
g. Conduct investigations of criminal violations (with the exception of major criminal
violations such -as murder -or sexual assault in which in$tance the Deputies will assistthe
iaw enforcement agency with primary jurisdiction) occurring on CSISD property or at
CSISD=sponsored or school -related activities;
5:3 Educational and Counseling Duties
a, Provide information about law enforcement topics to students and staff.
b. Provide informational programs for CSISD staff, students, and parents on a
'variety of topics .including, but not limited to issues related to alcohol and other
drugs, criminal faw, violence, gangs, safety and security.
c, Refer students and 'their families to the appropriate agencies for assistance when
the heed is determined.
d. Maintain good communication between BCSO and CSISD administration,
principals, and staff.
e. SRDs will not replace arty. "school counselor nor are they to conduct or offer any
formal psychological testing or counseling.
f. SRDs will give advice to, help resolve issues between students that involve
matters that may result in a criminal violation,'disturbances; and disruptions.
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g. SRDs should not go to the home of a student without another deputy or -school
administrator. When a visit is warranted, it should be reported to the SRD
superv'i.sor as soon as practical.
h. Student confidentiality should pe maintained, unless the gravity of the situation
dictates otherwise to the extent permitted under law.
5.4 Regular Hours, Vacation, Personal Leave, Overtime, and Training
Responsibilities
a. Each SRD shall be assigned on a full-time basis for eight (8) hours, on
those days and during those hours thatthe school is. in regular session
b. -The 8RD hours and days of work are to be considered flexible -and may be
changed to meet the needs of the BCSO or -at the direction of -the Sheriff.
c. Before taking any personal leave time, the school principal must be made aware
of the 8RDs absence.. Each SRD will follow'the BCSO leave policy; howevor, no
deputy may take personal leavelvacation time during the school year without prior
approval from their BCSO supervisor.
d. When a SRD is temporarily absent from -their assigned campus for training or
other .reasons on a day that the school is in session., the BCSO will make
reasonable efforts to provide .a police presence for that campus by assigning
other SRDs or deputies, When a deputy is heeded on campus at times when the
SRD' or other deputy is not on-catnpus, school"personnel should call the BCSO
dispatch tat the non-emergenc}i number 079-361-3:888/4980 or dial 9-1-1 in case
of an emergency.
BCSO, CSl$.D-SRU Agreement 2022
Vol. p9, L�
e. SRDs are- subject to current policy and procedures that are in. effect for all BCSO
Deputies, including attendance -at all mandated training and tes&Tg to maintain
state peace officer licensing and certification. This training and certification takes
place throughout the year and may necessitate the -temporary absence of'the
SRD from his or her assigned campus.
fi For purposes of this Agreement; the'term "Extracurricular Assignments" means
law enforcement services provided by law enforcement personnel at CSISD
events that occur outside of their regularly scheduled duty day. Extracurricular
Assignments are expressly excluded from the purview of this Agreement; CSISD
shall establish and operate its own program for appointment of law enforcement
personnel from various lave enforcement jurisdictions located in 'Brazos County to
Extracurricular Assignments, as further described in Ekhlbit "A", separate and
apart from this Agreement and independent of their employment with the. County.
To the extent that any Deputy performing services under this Agreement
voluntarily participates in the CSISD Extraourricular Assignment Program, such
Extracurricular Assignment shall be compensated under the terms of that
Program and shall not be considered service under the terms of this Agreement
for any purpose. No Deputy shall be. expected to, required or instructed by any
CSISD official or the SRO supervisor or any other County employee to participate
in the. Extracurricular Assignment Program. Though the, County and CSISD
believe that the Extracurricular Assignments Program is subject to the "Special
detail work" exception to overtime requirements under the Fair Labor Standards
Act pursuant to 20 USC § 207(P), if the performance of Extracurricular
Assignment work results in any Deputy(s) working overtime hours'legally
compensable by the. County, and the Deputy is classified as non-exempt under
the Fair Labor Standards Act, then CSISD shall be responsible for' the
appropriate overtime rates forthe compensable overtime hours worked in that
work period, as set forth. below in Consideration,
BOSO, CSISD SRU Agieernerit 2022 141Pa9e
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ARTICLE.VI
SELECTION, TRANSFER.AND..REMOV.AL OF SRD
6.1 Notice of SRD job openings wilt be glade to all Law Enforcement Deputies at
BCSO through regular postings. WSO policy at the time of the opening will be followed
during the selection process for SRDs. The Deputy(s) will be interviewed by a board
consisting -of BCSO. representatives as determined by the•Stieriff and representatives of
the school for which the SRD will be assigned .as determinod'bythe school priftdlpal.
The Sheriff or his appointed designee will make- the final decision on all appointments or
assignments related to the SRD plrogra n.
6.2 Reserved.
6.3 An SRD may request to transferto-another school if the request meets theapproval
of the principals of each affected.school and thee•Sheriff or his appointed designee.
6..4 If the CSISD is. dissatisfied with the performance of a SRD, the district will notify
the SRD supervisor who will :attempt to resolve the issue,to the satisfaction of both the
school district and the police department. If the SRb supervisor cannot resolve the
issue, he/she will refer the issue with a recommended course of action to the Sheriff or
his appointed designee.
6.5 The BCSO may take appropriate corrective or disciplinary action regarding any
allegation of misconduct on the part of a SRD in accordance with BCSO pollay and
procedures,
6.6 The Sheriff or his. appointed designee may dismiss or reassign a -SRD when it is
in the best interest of the County or CSISD,
BOW, CS1Sb SRU Agreement•2022�`_ ag e
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6.7 In the event of a resignation, retirement, dismissal, or reassignment of a SRO, or
in case of long-term absences byt a SRD, BOSO will provide a temporary replacement for
the SRD within thirty (30) school days of receiving notice of such absence, dismissal,
resignation, retirement, reassignment. As soon as practical, an interview board shall
convene and recommend .a permanent replacement for the SRD position.
ARTICLE Vll
SCHOOL DISTRICT RESPONSIBILITIES
7.1 CSISD will provide the SRD with a portable two-way radio or program an existing
radio to enable SRQs to communicate directly with tho school administration.
7.2 CSISD will provide the SRDs with access to an office that allows for security and
privacy, with the exception of AMCMS. The office must include, but is hot limited to, a
telephone, desk with lockable drawers, chair, office supplies; filing cabinet, which can
be properly locked and secured, and computer,
7.3 CSISD will provide opportunities for SRDs to address teachers and school
administrators about the. SRD program's goals and objectives and provide SRDs the
opportunity to address teachers -and school administrators about criminal justice.
problems relating to students during in-service workdays: ***
7.4 Reserved.
7.5 CS-ISD will seek input from SRDs regarding criminal justice problems relating to
students.
7.6 Patrol Vehicles
BCSO, CSISD SRU Agreement 2022 16113age
Vol. I
a. CSISD will provide a BCSO Patrol Vehicle for each SRD for their use in their duties
and for emergency calls as needed.. This vehicle will be used by SRDs for the
safety and .security of the. faculty and students of the school. in accordance with
the .SCSO policy :and procedures, these vehicles will be considered *a take. home
vehicle..C81SD will pay 1.006/b. of the purchase price and equipping cost of each
vehicle.
b. Patrol Vehicle(s) will at all times -be the property of CSISD.. CSISD will pay ail of
the expenses related to fuel., repairs, maintenance, insurance, and any associated
costs for Patrol Vehicle(s)_
c. CSISD will pay for all ,repairs, upkeep and other associated costs for the life of
the Patrol Vehicle(s)..
ARTI:CLE.VII
SALARY AND BENEFITS. OF SRD
8.1 CSISO agrees to reimburse the County for 100% of the SRD salaries (and -any
earned overtime) and -fringe benefts (e.g. Total Wages, Certification Pay Work, Longevity
Pay, Cost of Living. Adjustments, Training Specialist Pay, Accidental Death &
Dismemberment, Group Insurance - Employer Paid, Group Life Insurance (M), Long
Term Disability, Medicare Portion/Social Security, Social Security. - Employer Paid,.
MORS, Unenlployhient Compensation, and Worker's Compensation Insurance).
8.2 Parties agree to meet annually, prior to the beginning of the next school. year, -to
negotiate increases in salaries due to rherit raises earned by SRDs..
8.3 CSISD shall pay all expenses 'related tQ off -duty security performed by BCSO
personnel including those off-dUV securities voluritar'ify performed by SRDs on a
contractual basis. atan agreed upon off-dutyrate.
8A CSISD will pay 100% of'the cost -of all SRO specific and law enforcement related
BCSb, S CS SD .... _......._.......... _.. _. __..,..._._..._^..a �.._ _....._.._.___...__._.......-....._._.__._..___...�._._.__17 � P a g �.
I RU Agreement 2022
vol- `I Pg. K3:
training and any associated travel costs.
8.5 The County will invoice CSISD quarterly.
ARTICLE 1X
MISCELLANEOUS TERMS.
9.1 Interlocal Cooperation _Act. The -Parties. expressly acknowledge that each Party to
this agreement is, a local .govetnrrient as- th t'ter'm is defined in the Interlocal
Cooperation Act. Nothing in this Agreement will be construed as a waiver or
relinquished by either Party of its right to claim such exemptions, privileges and
immunities as may be provided by law.
9-.2 Amendment. The terms and conditions of this, agreement may be amended upon
m.utu'al consent of all parties. Mutua(l consent will be demonstrated by approval of each
governing body of each Party hereto, No amendmentto this agreement shall be effective
and binding unless and until it is reduced to writing and signed by duly authorized
representatives of all parties.
9.3 Effective. This agreement shall become effective immediately upon'ezecution. by
all Parties and shall continue in effect Until'terminated as provided herein:
9A Indemnification. Subjectto the limitations as to damages and liability under the
Texas Tort Claims Act, and without waiving its govemmerital immunity, each Party to
this agreement agrees to hold harmless.each other, its governing board; Deputies,
agents, and employees for any liability, loss, d'amfiges; claims, or causes of action
caused, or.asserted to be caused, directly.or indirectly by ahy other. Party to this
agreement, or any of its Deputies, agents or employees as a result of its performance
under this agreement. However, any increase in County's liability insurance premium
BGSO, CSCSD SRU Agreement 2022 18 I P.a
Vol. Pg L5
i
that results from ari act by a SRD or CSISD shall be recovered from CSISD.
9.5 Consent to Suit. Nothing in this agreement will be construed as a waiver or
relinquishment by any Party of its right to claim such exemptions., privileges and
Immunities as may be provided by law.
9.6 Invalidity. If any provision of this agreement shall be held invalid, illegal, or
unenforceable by a court or other tribunal of competent jurisdiction, the validity, legality
and enforceability of the remaining provisions shall not in anyway be affected or impaired
thereby. The Parties shall .use their best efforts to replace the respective provision or
provisions of the agreement with legal terms and conditions approximating the original
intent of the Parties.
9.7 Notices. Any notices, approval, consent, or communications by one Party to
another must be in writing and be personally .delivered or sent by registered or certified
United States Mail, properly addressed to the respective Parties as follows:
Brazos County:
County Sheriff
1700 West SH 21
Bryan, Texas 77803
Tel:(979) 361-4900
Fax: (979) 361-4999
CSISD:
Superintendent
1812 Welsh Street
College Station, Texas 77840
Tel: (979) 764-5455
Fax. (979) 764-5492
9.8 Entire Agreement, It is understood that this agreement contains the entire
agreement between the parties and supersedes all prior agreements, arrangements, or
understandings between the Parties relating to the subject matter. No oral
understandings, statements, promises, or inducements contrary to the terms of this
agreement exist. This agreement cannot be changed or terminated orally. No verbal
agreement or conversation with any Deputy, agent, or employee of any Party before or
after the execution of this agreement shall affect or modify any of the terms or obligations
hereunder.
9:9 Texas Law. This agreement has been made under and shall be governed by. the
191Page
BCSO, CSISD.SRU Agreement 2022
laws of the State of Texas.
sjo Venue.. Performance and all matters related thereto shall be in Brazos County,
Texas, United States of America.
9.11 Authority to Contract. Eaoh Party has the full power and authority to enter into and
perform this agreement -and the person signing this agreernerit on behalf of each Party
has been properly authori2ed and empowered'to enter into this agreement. The persons
'executing this agreeMeiit hereby. represeiitthot"they have authorization to sign on behalf
of their respective Governmental Bodies.
9.12 Waiver. Failure of any Party, at any time, to enforce the provision of this
agreement, shall in no way constitute a waiver of that provision, nor irk -any way, affect
the validity of this agreement, any part hereof, or the right of either Party thereafter to
enforce .each and every provision Hereof. No term of this agreement shall be deemed
waived or breech excused unless the waiver shall be in writing and signed by the party
claimed to have waived. Furthermore, any consent to or waiver of a breach will not
constitute corisent to or waiver of or excuse of any other different or subsequent breach,
9.18 Agreement Read. The Parties acknowledge that they have read, understand, and
intend to be bound by the terms and conditions of this agreement.
9.14 Assignrrnent. This agreement and the rights and obligations contained herein may
not be assigned by any Party without prior written approval of the other party to this
agreement. .
9.16 Multiple Originals. It is understood -and agreed that this agreement'may be
executed in a number -of identical counterparts, each of which shall be deemed an
original for all purposes.
BCSO, CS1SD SRU Agreement 202220
COLLEGE STATION INDEPENDENT
SCHOOL DISTRICT
By:
SchooUroT6 Pre ident
Date: /-/ ?"' Z Z
BCSO, CSISD SRU Agreement 2022
7ByCOU
County ge
Date: I f as f d a
Date: !o a-s—��coa a___
211Page
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Vol. 36( Pg. Ilba
REQUEST FOR BID
RE -ADVERTISEMENT FOR BID NO.22-082
Various Aggregates, Cold Mix and Other Road Material
SEALED PROPOSALS TO BE SUBMITTED BEFORE:
Thursday, January 13, 2022 2:00pm CST
TO THE:
BRAZOS COUNTY
PURCHASING DEPARTMENT
200 S. Texas Ave. Suite 352
Bryan, TX 77803
Phone: (979) 361-4290
Fax: (979) 361-4293
Vendors, their employees and/or representatives are prohibited from contacting any official or employee of
Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the
solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to
consider award of the Bid. Any such contact will be grounds for rejection of the vendor's bid.
In compliance with this solicitation, the undersigned proposer having examined the solicitation and
specifications and being familiar with the conditions to be met, hereby submits the following Bid for
furnishing the material and/or services listed on the attached Bid form and agrees to deliver said items at the
locations and for the prices set forth on the Bid form.
Company Name: �� \ P� r (�-ls
By (Print): �, Tt -e vim: �"� Title: S < Vic c 4.-�—
Physical Address
Mailing Address:
Telephone: 011q-8p2-71Q0S Fax: E-Mail: to. pie w; �':- (-ovv%
Vol. Pg. L(_D,3_
Bid Request No. 22-082
Page 2 of 17
Bids will be received at the Brazos County Administration Building, Purchasing Department,
200 South Texas Ave Suite 352, Bryan, Texas until 2:00 p.m., Thursday, January 13, 2022,
at which time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in
this bid request for a one (1) year period beginning February 1, 2022 through January 31,
2023 in accordance with the following Conditions of Bidding.
B. CONDITIONS OF BIDDING
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terms and Conditions and will be
held responsible for having done so:
Definitions: In order to simplify the language throughout this bid, the following
definitions shall apply:
a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County,
Texas given the authority to exercise such powers and jurisdiction of all
county business as conferred by the State Constitution and Laws.
C. CONTRACT - An agreement between the County and a Supplier to
furnish supplies and/or services over a designated period of time during
which repeated purchases are made of the commodity specified.
d. CONTRACTOR - The successful Bidder(s) of this bid request.
e. COUNTY - The government of Brazos County, Texas and its authorized
representative.
f. SUB -CONTRACTOR - Any contractor hired by the Contractor or
Supplier to furnish materials and services specified in this bid request.
g. SUPPLIER - Same as Contractor.
2. Upon acceptance and approval by the Commissioners' Court, this bid, effects a working
contract between Brazos County and the successful bidder for the period designated.
3. Bids must be received by the Purchasing Office prior to the time and date specified. The
mere fact that the bid was dispatched will not be considered; the bidder must have the bid
actually delivered.
4. The County reserves the right to acceptor reject in part or in whole, any bids submitted,
and to waive any technicalities for the best interest of the County.
5. Brazos County shall not be responsible for any verbal communication between any
employee of the County and any potential bidder. Only written specifications and written
price quotations will be considered.
Vol
Pg._gLq
Bid Request No. 22-082
Page 3 of 17
6. Brazos County reserves the right to reject any bid that does not fully respond to each
specified item.
7. Bidder must include Tax Identification Number for the bid to be valid.
8. Should there be a change in ownership or management; the contract shall be canceled
unless a mutual agreement is reached with the new owner or manager to continue the
contract with its present provisions and prices. This contract is nontransferable and may
not be reassigned by either party.
9. The County may cancel this contract at any time for any reason, provided a thirty -day
written notice is given.
10. The bid award shall be based on, but not necessarily limited to, the following factors:
a. Unit price
b. Extended price
c. Special needs and requirements of Brazos County
d. Results of testing samples (if required by Brazos County)
e. Delivery
f. References
g. Brazos County's experience with products bid
h. Vendor's past performance record with Brazos County.
11. Although the cost of products to be provided is an essential part of the Bid, Brazos
County is not obligated to award a contract on the sole basis of cost but will award to
vendor considered to be the best value to Brazos County.
12. Acceptance of merchandise, work, and/or equipment provided shall be made by the
County at the sole discretion of the Commissioners Court when all terms and conditions
of the contract and specifications have been met to its satisfaction, including the
submission to the County of any and all documentation as may be required.
13. Title and risk of loss of the goods shall not pass to Brazos County until the County
actually accepts and takes possession of the goods at the point or points of delivery.
14. This agreement shall be governed by the Uniform Commercial Code as adopted in the
State of Texas as effective and in force on the date of this agreement, when applicable.
15. Bids must be submitted on quantities and units of measure specified by the bid
documents. In the event of errors in extended prices the unit price shall govern. Any
suggested change in quantity on the part of the bidder to secure better price or delivery is
welcomed and may be given consideration provided that the bidder also bids on the
quantity specified.
16. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time quoted will
be given consideration in awarding orders. If delivery is not made within a reasonable
Vol. Pg. 11Q.S
Bid Request No. 22-082
Page 4 of 17
time of the specified delivery in the bid, the entire order or contract may be canceled, and
the bidder barred from quoting in future bids.
17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time
without acceptable reason and with the approval of the Purchasing Agent.
18. Bids must be submitted on this form and returned in a sealed envelope clearly marked
with Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids
will not be considered if submitted by telephone, fax or any other means of rapid
dispatch, nor will a bid be considered if submitted to any other person or department
other than specifically instructed. Bids received after the expressed date and time listed
in this bid will be rejected or returned unopened to the vendor. Bids submitted by any
other person or department other than the Brazos County Purchasing Department will not
be accepted.
19. It is the Bidder's sole responsibility to print and review all pages of the bid document,
attachments, questions and responses, addenda, and special notices. The Certification of
Bid Form must be completed to include full firm name, mailing address, telephone
number, email address, Vendor Tax Identification number and signed by an authorized
representative of the firm. Failure to provide signature on the Certification of Bid Form
renders bid non -responsive. Failure to complete the submission of all required forms,
including but not limited to the Reference Page, House Bill 89 & Debarment Verification
form, Questionnaires (when applicable), Addenda (including revised forms), and any
other specified forms or documents may be grounds for rejection of entire bid. By
submitting a response to this solicitation, the bidder agrees to comply with HB 1295,
Government Code 2252.908. Bidder agrees to provide Brazos County the "Certificate of
Interested Parties", Form 1295 as required, pending award, renewal, amended or
extended contract.
Visit https:Hethics.state.tx.us/whatsnew/elf info fonn1295.htm fof more information.
20. In the event of a needed change in the specifications sent to the bidder, it is understood
that all the foregoing terms shall apply to the addendum or addenda. Any interpretation,
corrections or changes to these specifications will be made by addenda. Sole issuing
authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized
to do so by the Commissioner's Court. Addenda will be made available using the same
distribution method used to post or make available the original solicitation. Bidders shall
acknowledge receipt of all addenda or their proposal may be considered non -responsive.
21. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets
will be posted on the Brazos Valley e-Marketplace (www.brazosbid.ionwave.net) after
bid award by Commissioner's Court.
22. Brazos County reserves the right to extend this contract annually for a maximum of three
(3) additional one (1) year periods with no changes in the terms or conditions of this
contract, if agreed upon by both parties.
23. The successful offeror agrees to extend prices and terms to all entities that has entered or
will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County.
®o. 3s P9.10k]-
Bid Request No. 22-082
Page 5 of 17
24. Three (3) references are to be provided by bidder. Failure to submit references may
result in disqualification of bid. Brazos County department references will not be
accepted.
25. Contractor shall observe and comply with all federal, state and local laws, safety, and
health regulations, ordinances, and all regulations which in any manner effect conduct of
the work or services being performed.
26. Any Subcontracting must be approved prior to commencement of the contract by Brazos
County.
27. Any variation from the specifications in this bid document must be indicated on the bid
or on a separate attachment to the bid and labeled as such.
28. Any brand name, or manufacturer's reference used is considered to be descriptive — not
restrictive — and is indicative of the type and quality the County desires to purchase. Bids
on similar items of like quality will be considered only if it is noted in the bid documents
and accompanied by fully descriptive product literature. All substitutions will contain the
same active ingredients in the same percentages of the items listed in the bid. If notation
of substitution in not made, it is assumed the vendor is bidding the item specified.
29. The County does not guarantee to purchase any minimum or maximum quantities. If any
quantities are listed in the bid, they are estimated quantities used for calculating purposes
only.
30. In the event the Supplier is unable to furnish any item within a reasonable time after order
is placed due to strikes, war or any reason beyond the Supplier's control, the County
reserves the right to purchase these items from any source, without causing this contract
to be canceled.
31. The successful vendor should submit itemized invoices with clearly marked remittance
copies to the following address;
Brazos County Auditors
P.O. Box 914
Bryan, TX 77806
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; all invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the listed
address. Checks will be made payable to the successful vendor only, and shall not
include sub -contractors, assignees, or any other party.
32. As a governmental subdivision, Brazos County is exempt from most types of taxes,
including but not limited to sales tax, excise tax, and import duties. Such costs must not
be included in bid prices. Tax Exemption Certificates can be obtained upon request from
County.
Vol. 3S I pg. (,P�
Bid Request No. 22-082
Page 6 of 17
33. Upon award of contract for any commodity or materials purchased by Brazos County, the
vendor agrees to protect the county from any claim involving patent right infringement,
copyright infringement, sales franchise disputes.
34. Unless otherwise specified, all items ordered from the successful vendor must be new,
unused, and in first class condition. Products usually packaged for commercial sale shall
be furnished in proper container so as to facilitate storage and handling.
35. Potential Vendors are advised they may have disclosure requirement pursuant to Texas
Local Government Code, Chapter 176. This law requires persons desiring to do business
with the County to disclose any gifts that have an aggregate value in excess of $250.00
given to any employee of the County, County Official to the County Official's family
members or employment of any employee of the County, County Official or the County
Official's family members during the preceding twelve (12) month period. The
disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas
Local Government Code, Chapter 176 for the details of this law.
36. Bidder understands that Brazos County is a government subject to Texas State and
Federal public information statutes. The requirements of Subchapter J, Chapter 552,
Government Code, may apply to this bid and the contractor or vendor agrees that the
contract can be terminated if the contractor or vendor knowingly or intentionally fails to
comply with a requirement of that subchapter. This provision is mandatory and may not
be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code.
C. SPECIAL PROVISIONS
1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during
regular working days, and between the hours of 7:30 A.M. and 5:00 P.M. Monday
through Thursday, unless otherwise requested by the County and loaded into County
trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the
Supplier during the mentioned working days and hours.
2. Vendor will be required to notify the Brazos County Road & Bridge in the event of
unforeseen delay arising in the delivery of a specified shipment. In the event a shipment
will not arrive at the job site within two (2) hours of designated time Brazos County shall
have the right to refuse acceptance of the order.
3. Vendor will be required to deliver to Brazos County Road and Bridge Department or job
site in Brazos County when and where requested and remain on the job with truck and
operator as long as required to completely place load.
4. Brazos County reserves the right to test any materials delivered at the requested site for
compliance with specifications. The Bidder will remove immediately from the job site or
right of way any materials that are deemed unsatisfactory, at no cost to the County.
5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as
specified by State and Federal Regulations (IF APPLICABLE).
6. Any Vendor vehicles traveling on County roads will not exceed its legal gross weight.
Val. pg. ) cos
Bid Request No. 22-082
Page 7 of 17
7. If samples or sample testing is required, Brazos County will perform test through a third
party. Vendor will be required to allow the third -parry access to the facilities in order to
acquire samples for testing. Failure to submit requested testing may disqualify bid.
D. INSURANCE REQUIREMENTS
1. The Bidder shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this section.
Please note that such Certificates of Insurance and any required bonds must be issued and
then approved by Brazos County Risk Management. The Certificate of Insurance must be
approved by Risk Management before any deliveries can be made.
2. The Bidder shall furnish and keep in full force the following insurance during the term of
this Contract:
a. Statutory Workmen's Compensation and 1,000,000 Employer's Liability
Insurance with waiver of subrogation.
b. General Liability with limits for bodily injury and for property damages of not
less than $2,000,000 aggregate, 1,000,000 each occurrence with Brazos County
named as an additional insured and waiver of subrogation.
c. Comprehensive Automotive Liability with $1,000,000 CSL for Bodily Injury and
Property Damage Liability.
d. Cargo Insurance to sufficiently cover materials transported.
3. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Bidder receives notification of award.
4. The Vendor agrees to release and hold harmless Brazos County from any and all claims
and liability due to the acts of the Vendor's employees and the operation of his
equipment. The Vendor also agrees to hold harmless Brazos County from any and all
expenses, including attorney fees, incurred by Brazos County in litigation or otherwise
resisting such claims or liabilities as a result of the Vendor's employees' activities.
Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from
and against all claims, demands and causes of action of every kind and character brought
by any employees of the Vendor against Brazos County due to personal injuries and/or
death to such employee resulting from any neglect act, by either commission or omission
on the part of the vendor or Brazos County.
Vol. 3L__ Pg.-) COS(
Bid Request No. 22-082
Page 8 of 17
R REFERENCES
Vendors shall provide a list of at least three (3) references, where work comparable in quality and
scope to that specified has been performed within the past five (5) years. This list should include
the names, phone number and email of the company/entity for which the prior work was
performed to contact these references. A negative reference may be grounds for disqualification
of bid. Bidders are not allowed to use Brazos County as a reference.
Company/Entity:
Contact:
Phone: Sq' 1- 4 S O- 3S a e,;—,
Email:
Company/Entity: r e 5 o N ad
Contact: K e % kA— !S -Leln el t r' I
Phone: q -19 — S Ca
Email: C o _ X u
— 2333
` 'sC" coUN �" 'rOf
`�'. Y a�.w4x.- 'a,^.x.,��`0.. 1 a��,'�?'`+*�. ..,4�<#+ f•�f ;.. J��"' � zr'.`... Si3"�'^au7 ,��?3
Company/Entity: C.1
Contact: �a ��
Phone: 9 3 Cs — 2 — 9 %S-
C
Email: ie-oren NM(�-G�— IIWA-Soi N Jrx .
Bid Request No. 22-082
Page 9 of 17
F. SPECIFICATIONS
1. Unless otherwise specified, when order is placed all items in this bid shall meet or exceed
Texas State Department of Highways and Public Transportation Standard Specifications
for Construction of Highways, Streets and Bridges, 2014 Edition, except line item #1, 3,
& 4 2004 Edition shall apply for these line items. Each type and grade may be subject to
"Quality" testing and acceptance by Brazos County.
2. Contractor will be required and responsible for maintaining proper permits to operate on
Brazos County roads and/or property.
3. Any variation from these specifications must be indicated on the Bid or on a separate
attachment to the Bid and labeled as such.
4. This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail
delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the
awarded Suppliers(s), after the first 60 calendar days of each quarter, the Primary and
Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the
awarded bid price. Contractor will be responsible for initiating any change in price and
providing proof of the increase in cost. If the pricing is still agreeable to the
Contractor(s) and/or Brazos County, the bid will continue to be in place for the following
quarter. If the pricing is not acceptable by either the Contractor(s) or Brazos County, the
contract will be cancelled, and the items will be listed for bid again. At any given time, a
price may be set for the duration of this bid upon agreement between the Primary and
Secondary Contractors and Brazos County.
5. All pricing given that does not have rail delivery will remain firm for the term of this
contract.
6. SPECIFICATIONS FOR CEMENT STABILIZED SAND
a. CEMENT -Type I Portland Cement conforming to ASTM C150.
b. SAND - Clean durable sand meeting grading requirements for fine aggregates of
ASTM C33, and the following requirements:
i. Classified as SW, SP, or SM by the United Soil Classification System of
ASTM D2487.
ii. Deleterious materials:
1. Clay lumps, ASTM C142; less than 0.5 percent.
2. Lightweight pieces, ASTM C123; less than 5.0 percent.
3. Organic impurities, ASTM C40; color no darker than standard color.
4. Plasticity index of 4 or less when tested in accordance with ASTM
D4318.
c. WATER - Potable water, free of oils, acids, alkalis, organic inatter, or other
deleterious substances, meeting requirements of ASTM C94.
d. TESTING REQUIREMENTS
i. Mixing plant inspections may be performed periodically. Material samples
shall be collected and tested for change in material characteristics.
Bid Request No. 22-082
Page 10 of 17
ii. Random samples of delivered product may be taken in the field at point of
delivery for each day of placement in the work area. Specimens will be
prepared in accordancd with ASTM D1632 and tested for compressive strength
in accordance with ASTM D1633.
iii. The cement content may be tested at the discretion of the County.
iv. DESIGN REQUIREMENTS: Design sand -cement mixture to produce a
minimum unconfined compressive strength of 50 pounds per square inch in 48
hours and 100 pounds per square inch in 7 days when compacted to 95% in
accordance to ASTM D558 and when cured in accordance with ASTM D1632,
and tested in accordance with ASTM D1633. Mix for general use shall contain
a minimum of 1-%z sacks of cement per cubic yard. Compact mix with moisture
content between 0% to 2% above optimum. The maximum compressive
strength in 7 days shall be 400 psi. Brazos County will not pay for any
materials that do not meet the minimum compressive strength requirements or
any materials that exceed the maximum compressive strength requirements.
e. MIXING:
i. Thoroughly mix sand, cement, and water in proportions specified by the
Design Requirements using a pugmill-type mixer. The plant shall be equipped
with automatic weight controls to ensure correct mix proportions.
ii. Stamp batch ticket at plant with time of loading directly after mixing. Material
not placed and compacted within 4 hours after mixing shall be rejected.
iii. SPECIFICATIONS FOR 1 %a" BACKFILL AGGREGATE (LIMESTONE)
1. Provide a material of specified size, 1 %2 inch crushed and washed
limestone.
iv. SPECIFICATIONS FOR PROTECTION RIPRAP
1. TxDOT Item 432, 2.3.4 Ref: Table 1 & 2 Material may consist of
limestone or broken concrete. Cut all exposed reinforcement flush with
all surfaces.
Bid Request No. 22-082
Page 11 of 17
G. QUOTATIONS
The following quantities are estimates of our anticipated purchases and will be used for
tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the
blanks with unit prices that are firm for the entire period of this contract. All unit prices are to
include all delivery charges to Brazos County jobsites, including freight and pumping charges.
The designation of 1180,000# Yard" will be delivered to the Road and Bridge yard on
Highway 21 in Bryan. The designation of 1180,000 # AWIC" will include charges to deliver
the material anywhere in the County.
The designation of "58,420 # AWIC" are loads to be delivered in small dump trucks, not
tractor -trailers; and will include charges to deliver the material anywhere in the County.
Some sites do not have adequate space to turn around or do not allow for safe backing of a
trailer to the dump site.
LOADED AND HAULED - F.O.B. BRAZOS COUNTY (PRICE PER TON)
Base
Loaded
58,420#
80,000#
80,000#
Only
Loaded/
Loaded/
Loaded/
Hauled
Hauled
Hauled to
Anywhere
Anywhere
County Yard
in County
in County
on SH 21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
1
30,000
Flex Base - Item 247, Type A,
Grade 1
Product Name:
When order is placed for line item #1 in
this bid, it shall meet or exceed Texas
State Department of Highways and
Public Transportation Standard
Specifications for Construction of
Highways, Streets and Bridges, 2004
Edition.
Product Number
2
5,000
Cem Treated Base (Plant Mix) -
Item 276, Class M,- Type A,
7 F
'31 .
2S
Grade 1-2
Product Name:
`When
C e rz z
order is placed for line item #2
in this bid, it shall meet or exceed Texas
e-`M
s—, �� Ar
State Department of Highways andJ
Public Transportation Standard
Specifications for Constniction of
Highways, Streets and Bridges, 2�
Edition.
Product Number
von. �sL� Pg.-0-3--
Bid Request No. 22-082
Page 12 of 17
Cold Mix / Asphalt Patch Materials
Loaded
58,420#
80,000#
80,000#
Only
Loaded/
Loaded/
Loaded/
When order is placed for these line items in this bid, it shall
Hauled
Hauled
Hauled to
meet or exceed Texas State Departmet*it of Highways and
Public Transportation Standard Specifications for
Constniction of Highways, Streets and Bridges, 2004 Edition.
Re erence TxDOT 330 Table 3.
Anywhere
in County
Anywhere
in County
County
Yard on SH
21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
TxDOT 330 Type I, Grade AA,
Course Base
ll
o d
3
5,000
Product Name
Product Number
TxDOT 330 Type II, Grade CS,
Medium Surface
4
4,000
Product Name
Product Number
TxDOT DMS-9210 Limestone
Rock Asphalt
5
1,000
Product Name
Product Number
Surface Aggregates
Loaded
58,420#
80,000#
80,000#
Only
Loaded/
Loaded/
Loaded/
When order is placed for these line items in this bid, it shall meet
or exceed Texas State Department of Highways and Public
Transportation Standard Specifications for Construction of
Highways, Streets and Bridges, 2014 Edition.
Hauled
Anywhere
in County
Hauled
Anywhere
in County
Hauled to
County
Yard on
SH 21
Item
Tonnage
Description
Per Ton Per Ton
Per Ton
Aggregate Tx DOT Item 302,
Type D, Grade 3 SAC-B
oPerTon
No ,
6
2,000(Limestone)
Product Name
Product Number
Aggregate TxDOT Item 302,
Type D Grade 4 SAC-B
�o-►
7
2,000
Limestone
Product Name
Product Number
Aggregate TxDOT Item
302, Type L, Grade 4
n1
8
1,000
Product Name
Product Number
Pg-17-4-
Bid Request No. 22-082
Page 13 of 17
Various Materials
Loaded
58,420#
80,000#
Loaded/
When order is placed for these line items in this bid, it shall
Only
Loaded/
Loaded/
Hauled to
meet or exceed Texas State Department of Highways and Public
Hauled
Hauled
County
Transportation Standard Specifications for Construction of
Anywhere
Anywhere
Yard on
Highways, Streets and Bridges, 2014 Edition.
in County
in County
SH 21
Item
Tonnage
Description
I Per Ton
Per Ton
Per Ton
Per Ton
1 1/2" Limestone Backfill
Aggregate - See Specifications on
,
9
3,000
Page 9-10 of bid
Product Name
Product Number
Limestone Screenings
TxDOT Item 334
29 .30
OMP--N
10
1,000
Reference Table 2 for aduation
Product Name
I
V
Product Number
30
Oversize Aggregate - 3 x 6
TxDOT Item 459 Gabions
11
2,000
Limestone 3 x 6
Product Name
u I- M. I.,; 46 N e—
Product Number
Washed Concrete Sand
TxDOT Item 421
1 q 5 S
12
500
Reference Table 6
Product Name
Product Number
3
Cement Stabilized Sand — See
Specifications on Page 9-10 of bid
2 Z •Z�
2.9 . ��
2� .
2 `�. �0
13
10,000
Product Name
C_eann e.N
Product Number
?—
Rip Rap
Loaded
58,420#
80,000#
Loaded/
When order is placed far these line items in this bid, it shall
Only
Loaded/
Loaded/
Hauled to
meet or exceed Texas State Department of Highways and Public
Hauled
Hauled
County
Transportation Standard Specifications for Construction of
Highways, Streets and Bridges, 2014Edition.
Anywhere
Anywhere
Yard on
in County
in County
SH 21
Item
Tonnage
Description I
Per Ton I
Per Ton
Per Ton I
Per Ton
14
2,000
Riprap - TxDOT Item 432, Type
R
Product Name
Product Number
15
2,000
Riprap - TxDOT Item 432, 3.4
12" Protection Rip Rap :,0
See Specifications on Page of
bid
Product Name
Product Number
VOL 35f Pg.l%S
Bid Request No. 22-082
Page 14 of 17
16
Specific location of
vendors plant for each
O l 2
line item if more than
` �x % a o 7
one plant
17
Delivery time after
receipt of purchase
order
j
18
Contact person &
phone number at each
q C�
Do N N t* �.-.: N Is,� — 17 I " 8 2 2 — 7 � O �
plant for each item if
different.
( v _ 9 ¢g q ^ L+ I23
��, N Q S 1✓ f� o -1 I - �J t
y
19
Directions to plant
�-F Y>� 2 2( N
(JJ e-S �- o
1
v.� Z �o rr t* rOx. r� �g
�
c.-. � S � I �� b
20
Number of Trucks and
I
g T d 5
size owned by vendor
21
Describe any
that
� � ( v ���N �� ,r ►vim S
v�ii-
agreements
vendor has in place to
r
o N Lo r� �-- �- t` �� vn�-�—� r' �• ^'�
ensure ability to
perform the specified
5
work in the bid
Bid Request No. 22-082
Page 15 of 17
H. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276
This Section must be completed. Failure to complete this section will disqualify the bid.
Brazos County shall refuse to enter into a contract or other transaction with a person who
owes a debt to the County per V.T.C.A Local Government Code §262.0276.
1. This refusal to award a contract to or enter into a transaction with a person, pertains to an
apparent low bidder or successful proposer that is indebted to the County;
2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation,
partnership, joint venture, limited liability company, and any other entity that proposes
or otherwise seeks to enter into a contract or other transaction with the County requiring
approval by the Commissioner's Court;
I "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written
agreements with the County.
4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department
will request a statement of account from the Brazos County Tax Office.
5. Any "debt" as defined above, that is reflected on the statement of account, will be
documented and placed in the bid file. The bid or proposal from the person with the
debt shall be considered "non -responsive" and "not responsible", eliminating it from any
further consideration of award.
6. These provisions shall apply to any "person" owned, partially owned, managed, operated
or represented py a "person" indebted to the County.
Please list all the names of the individuals that have ownership, officers, managers, and
board of directors that you have associated with your entity below.
Name
Title (Owner, Officer, Director, Manager, Etc.)
ta 34-S o N
In-wM-v-r
IieW c�1�S O N
i L e✓ � �N
Vol. Pg. I /
Bid Request No. 22-082
Page 16 of 17
I. HOUSE BILL 89 & DEBARMENT VERIFICATION
Brazos County is federally mandated to adhere to the directions provided in the President's
Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and
Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support
Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing
respondents/vendors with the Federal General Services Administration's Excluded Parties List
System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office
of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent
certifies that the responding entity and its principals are eligible to participate in this transaction
and have not been subjected to suspension, debarment, or similar ineligibility determined by any
federal, state or local governmental entity and that Respondent is in compliance with the State of
Texas statutes and rules relating to procurement and that Respondent is not listed on the federal
government's terrorism watch list as described in Executive Order 13224. Entities ineligible for
federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized
execute this contract.
The company representative below further affirms, that the company submitting this proposal,
under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract.
Pursuant to Section 2270.001, Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or
limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include an action
made or ordinary business purposes; and
2. "Company" means a for -profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability
partnership, or any limited liability company, including a wholly owned subsidiary,
majority -owned subsidiary, parent company or affiliate of those entities or business
associations that exist to make a profit.
Company Name: 1�),P I V1 & _r; 4, , L. L. C
Authorized Company Representative:
Address: 7T_C) _ �ox 7Z4 , —% %S06
Signature:
Date: 11 13 1202Z
Contract #: _ Z 2. — 09� 7—
Vol. W/ - ---- pg. 1l a
Bid Request No. 22-082
Page 17 of 17
The following items should be completed and included in your bid submission. Failure to
include
etthese items will disqualify your bid.
�Q" eferences (Section E)
.T.C.A. Local Government Code §262.0276 for Tax Verification (Section H)
Q House Bill 89 & Debarment Verification (Section n
All Addendums (if applicable)
G,
YCertification of Bid (Section J)
J. CERTIFICATION OF BID
The undersigned affirms that they are duly authorized execute this contract, that this bid has not been
prepared in collusion with any other vendor, and that the contents of this bid have not been communicated
to any other vendor prior to the official opening of this bid.
Signed By:
Typed Name: Title: 4"' , �-
Company Name: r'a� Y1/` �.�� .T; MS L L. C_
Phone: 9 q'k - 8 2 Z — "% (c_0 'S__
Mailing Address: :T,0. �o x �, 14
Email Address: 1n . Z) 'r -_Vj:
-7-7.B-a
tX. C o ✓L-,.-
Vendor Tax Identification Number: 3 Z D S g 5 5 5Z—g 8
END OF BID REQUEST NO.22-082
�e�:>;e*ekak:F%Fi:�:k�:�%kokekM�:�k���ek>k�k�M�k%kek��kek;,e��ek�ek�k>kFokkk;cx:i:-k�k:kek>k�ekee�k:k>kk�e;1;=k�okek>kk��kka:�1-k��kk=:=kk�
By signing below, Brazos County agrees that this Bid, 22-082 will be awarded as dictated on the
associated bid tabulation shee dor whose name appears above and both parties agree to the
terms and conditions conta' ed herein.
By: -.#
Brazos County Commissioner's Court: 0(xA" k u E I-tjZ_S , GUu N 7 -q _e-k c�'faE
Date: i / aS' / a a
Attest:
Brazos County Clerk: /� K r &
. L _1 "4 7g
ln. s_
v ��W �Q
Vn 3S I PC. �� 1
Various Aggregates, Cold Mix
and Other Road Material
for BRAZOS-COUNTY
Jan 13, 2022
4PREERDRERM
A Division of
Green Dream International LL
32 W. 8th St. suite no 607, Erie, PA 16501
Legal Status: Poc:
DUNS: 831374546 Pierre Giroux
CAGE: 5PJH6 814-840-1880 Ext 107
EIN: 46-0522758 p.giroux@gdicompany.com
Jan 13, 2022
BRAZOSCOUNTY
PURCHASING DEPARTMENT
200 S. Texas Ave. Suite 352
Bryan, TX 77803
SUBJECT: 22-082 - Various Aggregates, Cold Mix and Other Road Material
Dear Ms. Battles,
We are pleased to submit our offer for this bid.
Attached you will find below items:
1. GDI cover letter
2. Bid Proposal for # 22-082 Various Aggregates
3. References
4. GDI Profile
Please also note that Green Dream is registered in SAM.
DUNS: 831374546
CAGE: 5PJH6
EIN: 46-0522758
Should you have further questions, please contact Pierre Giroux at telephone number
814-840-1880 Ext: 107 or e-mail p. irg_ oux(a dicompancom.
Sincerely yours,
Varand Vartanian
President
Green Dream International
Phone: 814-616-7800
Fax:202-204-8444
Support@gdicompany.com
California Office Michigan Office Pennsylvania Office Texas Office Virginia Office
5960 South Land Park or #514 1098 Ann Arbor Rd West #280 32 W. 8eh St. #607 1606 E Parmer Lane 2800 Eisenhower Ave, Suite
e-........F.. rA nco')') ni....,.. +k nei Ao1'7n e.o., nAieeni A—. ;- ry 7o'7ev 770 Alexandria. VA 77314
\1n1.0 � Pa_ 191
REQUEST FOR BID
RE -ADVERTISEMENT FOR BID NO.22-082
Various Aggregates, Cold Mix and Other Road Material
SEALED PROPOSALS TO BE SUBMITTED BEFORE:
Thursday, January 13, 2022 2:00pm CST
TO THE:
BRAZOS COUNTY
PURCHASING DEPARTMENT
200 S. Texas Ave. Suite 352
Bryan, TX 77803
Phone: (979) 361-4290
Fax: (979) 361-4293
Vendors, their employees and/or representatives are prohibited from contacting any official or employee of
Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the
solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to
consider award of the Bid. Any such contact will be grounds for rejection of the vendor's bid.
In compliance with this solicitation, the undersigned proposer having examined the solicitation and
specifications and being familiar with the conditions to be met, hereby submits the following Bid for,
furnishing the material and/or services listed on the attached Bid form and.agrees to deliver said items at the
locations and for the prices set forth on the Bid form.
Company Name:
Green Dream International LLC
By (Print): Varand Vartanian
Title: President
Physical Address: 32 W. 8th St. suite no 607 Erie, PA 16501
Mailing Address: 32 W. 8th St. suite no 607 Erie, PA 16501
Telephone: 814-616-7800
Fax: 202-204-8444 E-Mail: info@gdicompany.com
Vol . � gig.
Bid Request No. 22-082
Page 2 of 17
Bids will be received at the Brazos County Administration Building, Purchasing Department,
200 South Texas Ave Suite 352, Bryan, Texas until 2:00 p.m., Thursday, January 13, 2022,
at which time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in
this bid request for a one (1) year period beginning February 1, 2022 through January 31,
2023 in accordance with the following Conditions of Bidding.
B. CONDITIONS OF BIDDING
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terms and Conditions and will be
held responsible for having done so:
1. Definitions: In order to simplify the language throughout this bid, the following
definitions shall apply:
a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County,
Texas given the authority to exercise such powers and jurisdiction of all
county business as conferred by the State Constitution and Laws.
C. CONTRACT - An agreement between the County and a Supplier to
furnish supplies and/or services over a designated period of time during
which repeated purchases are made of the commodity specified.
d. CONTRACTOR - The successful Bidder(s) of this bid request.
e. COUNTY - The government of Brazos County, Texas and its authorized
representative.
f. SUB -CONTRACTOR - Any contractor hired by the Contractor or
Supplier to furnish materials and services specified in this bid request.
g. SUPPLIER - Same as Contractor.
2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working
contract between Brazos County and the successful bidder for the period designated.
3. Bids must be received by the Purchasing Office prior to the time and date specified. The
mere fact that the bid was dispatched will not be considered; the bidder must have the bid
actually delivered.
4. The County reserves the right to accept or reject in part or in whole, any bids submitted,
and to waive any technicalities for the best interest of the County.
5. Brazos County shall not be responsible for any verbal communication between any
employee of the County and any potential bidder. Only written specifications and written
price quotations will be considered.
l401. y�l fig. A�3
Bid Request No. 22-082
Page 3 of 17
6. Brazos County reserves the right to reject any bid that does not fully respond to each
specified item.
7. Bidder must include Tax Identification Number for the bid to be valid.
Should there be a change in ownership or management; the contract shall be canceled
unless a mutual agreement is reached with the new owner or manager to continue the
contract with its present provisions and prices. This contract is nontransferable and may
not be reassigned by either party.
9. The County may cancel this contract at any time for any reason, provided a thirty -day
written notice is given.
10. The bid award shall be based on, but not necessarily limited to, the following factors:
a. Unit price
b. Extended price
c. Special needs and requirements of Brazos County
d. Results of testing samples (if required by Brazos County)
e. Delivery
f. References
g. Brazos County's experience with products bid
h. Vendor's past performance record with Brazos County.
11. Although the cost of products to be provided is an essential part of the Bid, Brazos
County is not obligated to award a contract on the sole basis of cost but will award to
vendor considered to be the best value to Brazos County.
12. Acceptance of merchandise, work, and/or equipment provided shall be made by the
County at the sole discretion of the Commissioners Court when all terms and conditions
of the contract and specifications have been met to its satisfaction, including the
submission to the County of any and all documentation as may be required.
13. Title and risk of loss of the goods shall not pass to Brazos County until the County
actually accepts and takes possession of the goods at the point or points of delivery.
14. This agreement shall be governed by the Uniform Commercial Code as adopted in the
State of Texas as effective and in force on the date of this agreement, when applicable.
15. Bids must be submitted on quantities and units of measure specified by the bid
documents. In the event of errors in extended prices the unit price shall govern. Any
suggested change in quantity on the part of the bidder to secure better price or delivery is
welcomed and may be given consideration provided that the bidder also bids on the
quantity specified.
16. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time quoted will
be given consideration in awarding orders. If delivery is not made within a reasonable
Vol. _�_L— fig. 124
Bid Request No. 22-082
Page 4 of 17
time of the specified delivery in the bid, the entire order or contract may be canceled, and
the bidder barred from quoting in future bids.
17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time
without acceptable reason and with the approval of the Purchasing Agent.
18. Bids must be submitted on this form and returned in a sealed envelope clearly marked
with Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids
will not be considered if submitted by telephone, fax or any other means of rapid
dispatch, nor will a bid be considered if submitted to any other person or department
other than specifically instructed. Bids received after the expressed date and time listed
in this bid will be rejected or returned unopened to the vendor. Bids submitted by any
other person or department other than the Brazos County Purchasing Department will not
be accepted.
19. It is the Bidder's sole responsibility to print and review all pages of the bid document,
attachments, questions and responses, addenda, and special notices. The Certification of
Bid Form must be completed to include full firm name, mailing address, telephone
number, email address, Vendor Tax Identification number and signed by an authorized
representative of the firm. Failure to provide signature on the Certification of Bid Form
renders bid non -responsive. Failure to complete the submission of all required forms,
including but not limited to the Reference Page, House Bill 89 & Debarment Verification
form, Questionnaires (when applicable), Addenda (including revised forms), and any
other specified forms or documents may be grounds for rejection of entire bid. By
submitting a response to this solicitation, the bidder agrees to comply with HB 1295,
Government Code 2252.908. Bidder agrees to provide Brazos County the "Certificate of
Interested Parties", Form 1295 as required, pending award, renewal, amended or
extended contract.
Visit https://ethics.state.tx.us/whatsnew/elf info forml295.htm for more information.
20. In the event of a needed change in the specifications sent to the bidder, it is understood
that all the foregoing terms shall apply to the addendum or addenda. Any interpretation,
corrections or changes to these specifications will be made by addenda. Sole issuing
authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized
to do so by the Commissioner's Court. Addenda will be made available using the same
distribution method used to post or make available the original solicitation. Bidders shall
acknowledge receipt of all addenda or their proposal may be considered non -responsive.
21. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets
will be posted on the Brazos Valley e-Marketplace (www.brazosbid.ionwave.net) after
bid award by Commissioner's Court.
22. Brazos County reserves the right to extend this contract annually for a maximum of three
(3) additional one (1) year periods with no changes in the terms or conditions of this
contract, if agreed upon by both parties.
23. The successful offeror agrees to extend prices and terms to all entities that has entered or
will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County.
Vol. Pg. 1 i;.1s
Bid Request No. 22-082
Page 5 of 17
24. Three (3) references are to be provided by bidder. Failure to submit references may
result in disqualification of bid. Brazos County department references will not be
accepted.
25. Contractor shall observe and comply with all federal, state and local laws, safety, and
health regulations, ordinances, and all regulations which in any manner effect conduct of
the work or services being performed.
26. Any Subcontracting must be approved prior to commencement of the contract by Brazos
County.
27. Any variation from the specifications in this bid document must be indicated on the bid
or on a separate attachment to the bid and labeled as such.
28. Any brand name, or manufacturer's reference used is considered to be descriptive — not
restrictive — and is indicative of the type and quality the County desires to purchase. Bids
on similar items of like quality will be considered only if it is noted in the bid documents
and accompanied by fully descriptive product literature. All substitutions will contain the
same active ingredients in the same percentages of the items listed in the bid. If notation
of substitution in not made, it is assumed the vendor is bidding the item specified.
29. The County does not guarantee to purchase any minimum or maximum quantities. If any
quantities are listed in the bid, they are estimated quantities used for calculating purposes
only.
30. In the event the Supplier is unable to furnish any item within a reasonable time after order
is placed due to strikes, war or any reason beyond the Supplier's control, the County
reserves the right to purchase these items from any source, without causing this contract
to be canceled.
31. The successful vendor should submit itemized invoices with clearly marked remittance
copies to the following address;
Brazos County Auditors
P.O. Box 914
Bryan, TX 77806
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; all invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the listed
address. Checks will be made payable to the successful vendor only, and shall not
include sub -contractors, assignees, or any other party.
32. As a governmental subdivision, Brazos County is exempt from most types of taxes,
including but not limited to sales tax, excise tax, and import duties. Such costs must not
be included in bid prices. Tax Exemption Certificates can be obtained upon request from
County.
Bid Request No. 22-082
Page 6 of 17
33. Upon award of contract for any commodity or materials purchased by Brazos County, the
vendor agrees to protect the county from any claim involving patent right infringement,
copyright infringement, sales franchise disputes.
34. Unless otherwise specified, all items ordered from the successful vendor must be new,
unused, and in first class condition. Products usually packaged for commercial sale shall
be furnished in proper container so as to facilitate storage and handling.
35. Potential Vendors are advised they may have disclosure requirement pursuant to Texas
Local Government Code, Chapter 176. This law requires persons desiring to do business
with the County to disclose any gifts that have an aggregate value in excess of $250.00
given to any employee of the County, County Official to the County Official's family
members or employment of any employee of the County, County Official or the County
Official's family members during the preceding twelve (12) month period. The
disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas
Local Government Code, Chapter 176 for the details of this law.
36. Bidder understands that Brazos County is a government subject to Texas State and
Federal public information statutes. The requirements of Subchapter J, Chapter 552,
Government Code, may apply to this bid and the contractor or vendor agrees that the
contract can be terminated if the contractor or vendor knowingly or intentionally fails to
comply with a requirement of that subchapter. This provision is mandatory and may not
be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code.
C. SPECIAL PROVISIONS
1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during
regular working days, and between the hours of 7:30 A.M. and 5:00 P.M. Monday
through Thursday, unless otherwise requested.by the County and loaded into County
trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the
Supplier during the mentioned working days and hours.
2. Vendor will be required to notify the Brazos County Road & Bridge in the event of
unforeseen delay arising in the delivery of a specified shipment. In the event a shipment
will not arrive at the job site within two (2) hours of designated time Brazos County shall
have the right to refuse acceptance of the order.
3. Vendor will be required to deliver to Brazos County Road and Bridge Department or job
site in Brazos County when and where requested and remain on the job with truck and
operator as long as required to completely place load.
4. Brazos County reserves the right to test any materials delivered at the requested site for
compliance with specifications. The Bidder will remove immediately from the job site or
right of way any materials that are deemed unsatisfactory, at no cost to the County.
5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as
specified by State and Federal Regulations (IF APPLICABLE).
6. Any Vendor vehicles traveling on County roads will not exceed its legal gross weight.
Vol. �� Pg.117K
Bid Request No. 22-082
Page 7 of 17
7. If samples or sample testing is required, Brazos County will perform test through a third
party. Vendor will be required to allow the third -party access to the facilities in order to
acquire samples for testing. Failure to submit requested testing may disqualify bid.
D. INSURANCE REQUIREMENTS
1. The Bidder shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this section.
Please note that such Certificates of Insurance and any required bonds must be issued and
then approved by Brazos County Risk Management. The Certificate of Insurance must be
approved by Risk Management before any deliveries can be made.
2. The Bidder shall furnish and keep in full force the following insurance during the term of
this Contract:
a. Statutory Workmen's Compensation and 1,000,000 Employer's Liability
Insurance with waiver of subrogation.
b. General Liability with limits for bodily injury and for property damages of not
less than $2,000,000 aggregate, 1,000,000 each occurrence with Brazos County
named as an additional insured and waiver of subrogation.
c. Comprehensive Automotive Liability with $1,000,000 CSL for Bodily Injury and
Property Damage Liability.
d. Cargo Insurance to sufficiently cover materials transported.
3. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Bidder receives notification of award.
4. The Vendor agrees to release and hold harmless Brazos County from any and all claims
and liability due to the acts of the Vendor's employees and the operation of his
equipment. The Vendor also agrees to hold harmless Brazos County from any and all
expenses, including attorney fees, incurred by Brazos County in litigation or otherwise
resisting such claims or liabilities as a result of the Vendor's employees' activities.
Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from
and against all claims, demands and causes of action of every kind and character brought
by any employees of the Vendor against Brazos County due to personal injuries and/or
death to such employee resulting from any neglect act, by either commission or omission
on the part of the vendor or Brazos County.
Vo'. '�JI gig. IPb
Bid Request No. 22-082
Page 8 of 17
E. REFERENCES
Vendors shall provide a list of at least three (3) references, where work comparable in quality and
scope to that specified has been performed within the past five (5) years. This list should include
the names, phone number and email of the company/entity for which the prior work was
performed to contact these references. A negative reference may be grounds for disqualification
of bid. Bidders are not allowed to use Brazos County as a reference.
Company/Entity: Flood Control District of Maricopa County
Contact: Norma Wallace
Phone: 602-506-4719
Email: Norma.Wallace@maricopa.gov
Company/Entity: DeKalb County Dep of Watershed Management
Contact: Delaney, Vanessa R
Phone: 770-621-7206
Email: vrdelaney@dekalbcountyga.gov
Company/Entity: USDA-FS CSA EAST 5
Contact: Johanna Nugent
Phone: c:603-236-9686 o:603-536-6253
Email: johanna.nugent2@usda.gov
1. Vol,aa-L- PgJU
Bid Request No. 22-082
Page 9 of 17
F. SPECIFICATIONS
1. Unless otherwise specified, when order is placed all items in this bid shall meet or exceed
Texas State Department of Highways and Public Transportation Standard Specifications
for Construction of Highways, Streets and Bridges, 2014 Edition, except line item #1, 3,
& 4 2004 Edition shall apply for these line items. Each type and grade may be subject to
"Quality" testing and acceptance by Brazos County.
2. Contractor will be required and responsible for maintaining proper permits to operate on
Brazos County roads and/or property.
3. Any variation from these specifications must be indicated on the Bid or on a separate
attachment to the Bid and labeled as such.
4. This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail
delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the
awarded Suppliers(s), after the first 60 calendar days of each quarter, the Primary and
Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the
awarded bid price. Contractor will be responsible for initiating any change in price and
providing proof of the increase in cost. If the pricing is still agreeable to the
Contractor(s) and/or Brazos County, the bid will continue to be in place for the following
quarter. If the pricing is not acceptable by either the Contractor(s) or Brazos County, the
contract will be cancelled, and the items will be listed for bid again. At any given time, a
price may be set for the duration of this bid upon agreement between the Primary and
Secondary Contractors and Brazos County.
5. All pricing given that does not have rail delivery will remain firm for the term of this
contract.
6. SPECIFICATIONS FOR CEMENT STABILIZED SAND
a. CEMENT -Type I Portland Cement conforming to ASTM C150.
b. SAND - Clean durable sand meeting grading requirements for fine aggregates of
ASTM C33, and the following requirements:
i. Classified as SW, SP, or SM by the United Soil Classification System of
ASTM D2487.
ii. Deleterious materials:
1. Clay lumps, ASTM C142; less than 0.5 percent.
2. Lightweight pieces, ASTM C123; less than 5.0 percent.
3. Organic impurities, ASTM C40; color no darker than standard color.
4. Plasticity index of 4 or less when tested in accordance with ASTM
D4318.
c. WATER - Potable water, free of oils, acids, alkalis, organic matter, or other
deleterious substances, meeting requirements of ASTM C94.
d. TESTING REQUIREMENTS
i. Mixing plant inspections may be performed periodically. Material samples
shall be collected and tested for change in material characteristics.
Vol. may/ pg. iq:():�
Bid Request No. 22-082
Page 10 of 17
I Random samples of delivered product may be taken in the field at point of
delivery for each day of placement in the work area. Specimens will be
prepared in accordance with ASTM D 1632 and tested for compressive strength
in accordance with ASTM D1633.
iii. The cement content may be tested at the discretion of the County.
iv. DESIGN REQUIREMENTS: Design sand -cement mixture to produce a
minimum unconfined compressive strength of 50 pounds per square inch in 48
hours and 100 pounds per square inch in 7 days when compacted to 95% in
accordance to ASTM D558 and when cured in accordance with ASTM D1632,
and tested in accordance with ASTM D 1633. Mix for general use shall contain
a minimum of 1-I/2 sacks of cement per cubic yard. Compact mix with moisture
content between 0% to 2% above optimum. The maximum compressive
strength in 7 days shall be 400 psi. Brazos County will not pay for any
materials that do not meet the minimum compressive strength requirements or
any materials that exceed the maximum compressive strength requirements.
e. MIXING:
i. Thoroughly mix sand, cement, and water in proportions specified by the
Design Requirements using a pugmill-type mixer. The plant shall be equipped
with automatic weight controls to ensure correct mix proportions.
ii. Stamp batch ticket at plant with time of loading directly after mixing. Material
not placed and compacted within 4 hours after mixing shall be rejected.
iii. SPECIFICATIONS FOR 1 %Z" BACKFILL AGGREGATE (LIMESTONE)
1. Provide a material of specified size, 1 % inch crushed and washed
limestone.
iv. SPECIFICATIONS FOR PROTECTION RIPRAP
1. TxDOT Item 432, 2.3.4 Ref: Table 1 & 2 Material may consist of
limestone or broken concrete. Cut all exposed reinforcement flush with
all surfaces.
r-
voi. _3EL_ Pg-__jqJ_
Bid Request No. 22-082
Page 11 of 17
G. QUOTATIONS
The following quantities are estimates of our anticipated purchases and will be used for
tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the
blanks with unit prices that are firm for the entire period of this contract. All unit prices are to
include all delivery charges to Brazos County jobsites, including freight and pumping charges.
The designation of 1180,000# Yard" will be delivered to the Road and Bridge yard on
Highway 21 in Bryan. The designation of "80,000 # AWIC" will include charges to deliver
the material anywhere in the County.
The designation of 1158,420 # AWIC" are loads to be delivered in small dump trucks, not
tractor -trailers; and will include charges to deliver the material anywhere in the County.
Some sites do not have adequate space to turn around or do not allow for safe backing of a
trailer to the dump site.
LOADED AND HAULED - F.O.B. BRAZOS COUNTY (PRICE PER TON)
Base
Loaded
58,420#
80,000#
80,000#
Only
Loaded/
Loaded/
Loaded/
Hauled
Hauled
Hauled to
Anywhere
Anywhere
County Yard
in County
in County
on SH 21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
1
30,000
Flex'Base - Item 247, Type A,
$36.57
Grade 1
Product Name:
Colorado Mat Flex Base 1070
When order is placed for line item #1 in
this bid, it shall meet or exceed Texas
State Department of Highways and
Public Transportation Standard
Specifications for Construction of
Highways, Streets and Bridges, 2004
Edition.
Product Number
39742
2
5,000
Cem Treated Base (Plant Mix) -
Item 276, Class M, Type A,
$50.35
Grade 1-2
Product Name:
*When order is placed for line item #2
Limestone Pug Base 4%
in this bid, it shall meet or exceed Texas
State Department of Highways and
Public Transportation Standard
Specifications for Construction of
Highways, Streets and Bridges, 2014
Edition.
Product Number
39323
V0I Pg. i9a
Bid Request No. 22-082
Page 12 of 17
Cold Mix / Asphalt Patch Materials
Loaded
58,420#
80;000#
80,000#
Only
Loaded/
Loaded/
Loaded/
When order is placed for these line items in this bid, it shall
Hauled
Hauled
Hauled to
meet or exceed Texas State Department of Highways and
Public Transportation Standard Specifications for
Construction of Highways, Streets and Bridges, 2004 Edition.
Reference TxDOT 330 Table 3.
Anywhere
in County
Anywhere
in County
County
Yard on
SH 21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
TxDOT 330 Type I, Grade AA,
INo
bid
Course Base
3
5,000
Product Name
Product Number
TxDOT 330 Type II, Grade CS,
No bid
Medium Surface
4
4,000
Product Name
Product Number
TxDOT DMS-9210 Limestone
Rock Asphalt
No bid
Product Name
5
1,000
Product Number
Surface Aggregates
Loaded 58,420#
80,000#
80,000#
Only- Loaded/
Loaded/
Loaded/
When order is placed for these line items in this bid, it shall meet
Hauled
Hauled
Hauled to
or exceed Texas State Department of Highways and Public
Transportation Standard Specifications for Construction of
Highways, Streets and Bridges, 2014 Edition.
Anywhere
in County
Anywhere
in County
County
Yard on
SH 21
Item
Tonnage
Description
Per Ton Per Ton
Per Ton
Per Ton
Aggregate Tx DOT Item 302,
Type D, Grade 3 SAC-B
$68.90
6
2,000
Limestone
Colorado ,-Grade 3 C/S
Product Name
Product Number
39883
Aggregate TxDOT Item 302,
Type D Grade 4 SAC-B
$68.90
7
2,000
Limestone -
Product Name
Colorado, Grade 4 C/S
Product Number
39881
Aggregate TxDOT Item
302, Type L, Grade 4
$78.50
8
1,000
Product Name
Product Number
voo. _�sl ___ Pg. I 9 3
Bid Request No. 22-082
Page 13 of 17
Various Materials
Loaded
58,420#
80,000#
Loaded/
When order is placed for these line items in this bid, it shall
meet or exceed Texas State Department of Highways and Public
Transportation Standard Specifications for Construction of
Highways, Streets and Bridges, 2014 Edition.
Only
Loaded/
Hauled
Anywhere
in County
Loaded/
Hauled
Anywhere'
in County
Hauled to
County
Yard on
SH 21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
1 1/2" Limestone Backfill
Aggregate - See Specifications on
$60.03
$50.03
$49.03
9
3,000
Page 9-10 of bid
Product Name
1x3 Rock
Product Number
39263
Limestone Screenings
TxDOT Item 334
$41.34
10
1,000
Reference Table 2 for graduation
Colorado Dry Screening
Product Name
Product Number
39298
Oversize Aggregate - 3 x 6
TxDOT Item 459 Gabions .
$66.11
$56.11
$46.11
11
2,000
Limestone 3 x 6
Product Name
3x5 Rock
Product Number
39181
Washed Concrete Sand
TxDOT Item 421
$27.56
12
500
Reference Table 6
Product Name
Concrete Sand
Product Number
39100
Cement Stabilized Sand — See
Specifications on Page 9-10 of bid
$57.90
$47.90
$37.90
13
10,000
product Name
6% Pit Run Pug Sand
Product Number
39816
Rip Rap
Loaded
58,420#
80,000#
Loaded/
When order is placed for these line items in this bid, it shall
Only
Loaded/
Loaded/
Hauled to
meet or exceed Texas State Department of Highways and Public
Transportation Standard Specifications for Construction of
Highways, Streets and Bridges, 2014 Edition.
Ruled
Anywhere
in County
Hauled
Anywhere
in County
County
Yard on
SH 21
Item
Tonnage
Description
Per Ton
I Per Ton
Per Ton
Per Ton
14
2,000
Riprap - TxDOT Item 432, Type
R
$100.30
$90.30
$80.30
Product Name
18 RIPRAP
Product Number
2,000
Riprap - TxDOT Item 432, 2.312"
Protection Rip Rap
See Specifications on Page 10$87.84
1255115
$77.84
$67.84
bid
Product Name
1. 6x12 Riprap
Product Number
1 39213
Vol. pg. 9 ---
-L-q
Bid Request No. 22-082
Page 14 of 17
16
Specific location of
vendors plant for each
Knife River at Bryan Material Yard
line item if more than
one plant
Knife River at River Bend Pit
Martin Marietta at Tomball RAC Yard only for 18" Riprap
Vulcan Materials Company 1118 U.S. Hwy 190, Huntsville, TX 77340
17
Delivery time after
Availability of Material and Required Notice. Please contact for availability and
receipt of purchase
scheduling information at least twenty-one (21) calendar days prior to pickup/
order
delivery
18
Contact person &
Knife River Corporation- South
phone number at each
plant for each item if
Sales Representative
different.
Bobby McLeod
979-361-2943
19
Directions to plant
Knife River - Riverbend Plant 8477 Boyd Ln, Bryan, TX 77807
Knife River at Bryan Material Yard 6310 TX-21, Bryan, TX 77807
20
Number of Trucks and
We can provide as much as needed
size owned by vendor
21
Describe any
We are in agreement with our partners Knife River and Martin Marietta
agreements that
to supply and deliver these materials
vendor has in place to
ensure ability to
perform the specified
work in the bid
Vol. i pg. 1�-I5
Bid Request No. 22-082
Page 15 of 17
H. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276
This Section must be completed. Failure to complete this section will disqualify the bid.
Brazos County shall refuse to enter into a contract or other transaction with a person who
owes a debt to the County per V.T.C.A Local Government Code §262.0276.
1. This refusal to award a contract to or enter into a transaction with a person, pertains to an
apparent low bidder or successful proposer that is indebted to the County;
2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation,
partnership, joint venture, limited liability company, and any other entity that proposes
or otherwise seeks to enter into a contract or other transaction with the County requiring
approval by the Commissioner's Court;
3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written
agreements with the County.
4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department
will request a statement of account from the Brazos County Tax Office.
5. Any "debt" as defined above, that is reflected on the statement of account, will be
documented and placed in the bid file. The bid or proposal from the person with the
debt shall be considered "non -responsive" and "not responsible", eliminating it from any
further consideration of award.
6. These provisions shall apply to any "person" owned, partially owned, managed, operated
or represented by a "person" indebted to the County.
Please list all the names of the individuals that have ownership, officers, managers, and
board of directors that you have associated with your entity below.
Name
Title (Owner, Officer, Director, Manager, Etc.)
Ms. Eman Radha
Owner
Varand Vartanian
President
Bushra Mubarak
Treasurer
Pierre Giroux
Account Manager
Vol. 381 Pg..L9cp _
Bid Request No. 22-082
Page 16 of 17
I. HOUSE BILL 89 & DEBARMENT VERIFICATION
Brazos County is federally mandated to adhere to the directions provided in the President's
Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and
Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support
Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing
respondents/vendors with the Federal General Services Administration's Excluded Parties List
System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office
of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent
certifies that the responding entity and its principals are eligible to participate in this transaction
and have not been subjected to suspension, debarment, or similar ineligibility determined by any
federal, state or local governmental entity and that Respondent is in compliance with the State of
Texas statutes and rules relating to .procurement and that Respondent is not listed on the federal
government's terrorism watch list as described in Executive Order 13224. Entities ineligible for
federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized
execute this contract.
The company representative below further affirms, that the company submitting this proposal,
under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract.
Pursuant to Section 2270.001, Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or
limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include an action
made or ordinary business purposes; and
2. "Company" means a for -profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability
partnership, or any limited liability company, including a wholly owned subsidiary,
majority -owned subsidiary, parent company or affiliate of those entities or business
associations that exist to make a profit.
Company Name: Green Dream International LLC
Authorized Company Representative: Varand Vartanian/President
Address: 32 W. 8th St. suite no 607
Erie, PA 16501
Date: Jan 13, 2022
Contract #: #22-082
Vol. 35l Pg. 1G /
Bid Request No. 22-082
Page 17 of 17
The following items should be completed and included in your bid submission. Failure to
include these items will disqualify your bid.
l� References (Section E)
l� V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section H)
House Bil189 & Debarment Verification (Section I)
All Addendums (if applicable)
Certification of Bid (Section J)
J. CERTIFICATION OF BID
The undersigned affirms that they are duly authorized execute this contract, that this bid has not been
prepared in collusion with any other vendor, and that the contents of this bid have not been communicated
to any other vendor prior to the official opening of this bid.
C
Signed By:
Typed Name: Varand Vartanian
Company Name: Green Dream International LLC
Phone: 814-616-7800
Mailing Address: 32 W. 8th St. suite no 607
Erie, PA 16501
Email Address: info@gdicompany.com
Vendor Tax Identification Number: 460522758
Title: President
END OF BID REQUEST NO.22-082
By signing below, Brazos County agrees that this Bid, 22-082 will be awarded as dictated on the
associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the
Brazos County Commissioner's Court: '�A" 6— PC 71 "j CO UNT---� quO&t:
Date: I J 021 / as
Attest:
Brazos County Clerk:
)98
REFERENCES
Current Client Reference 1
MICC - FT MCCOY
Contact and title:
Charles Hilt Functional POC
Address:
Phone number: 608-388-5209
BLDG 1108 SOUTH R ST
FORT MCCOY WI 54656-5153
Email Address: charles.a.hilt.civ@mail.mil.
Effective date of'contract:
1st DELIVERY POP: 20K TONS GRAVEL
Value of Contract:
26 APR 21
$441,600.00
Description of products%services provided'
Delivery of the quarry materials shall be completed no later than 01 June 2021
40,000 tons Crushed Rock Gravel
Curtent Client Reference 2
Organization name:
Contact and title:
Department of Purchasing and Contracting -GA
Felicia Baugh DWM Warehouse Supervisor
Address:
Phone number: 770-414-2364
1300 Commenx Drive. 2"" Floor- Decatur.
Georgia 30030
Email Address: fmbaugh@dekalbcountyga.gov
Effective date of contract:
Value of Contract:
28, 2020 through January 31, 2021
$2,066,652.10
Description'of products/services provided:
Stone Crushed Granite (Annual Contract
with 2 O tions to Renew
Current Client Reference 3
Organization name:
Contact and title:
Hernando County -FL
Tonya Parker-Rimes CPPB
Address:
Phone number:
Hernando County Purchasing & Contracts
(352) 754-4020 Fax Number: (352) 754-4199
Department 20 North Main Street, Room 266
Brooksville, FL 34601
Email Address: tparker-rimes@hernandocounty.us
Effective date of contract:
Value of Contract:
12/23/2020
$204,330.00
Description of products/services provided:
FDOT Compliant Limerock Stabilized Base 21,000 tons
Vol. �
pg. _agoo
Former Client Reference 4
Organization name:
Contact and title:
Tarrant County Purchasing -TX
Brandie Bingham Senior Buyer
Address:
Phone number: P: 817-884-3246
100 E. Weatherford St., Suite 303
F: 817=212-3043
Fort Worth, TX 76196
Email Address: bjbingham@tarrantcoun
Former Client Reference 5
Organization name:
Contact and title:
NPS, IMR -Santa
Carol Ortega
Address: Po Box 728
Phone number: 505-249-4870
1100 Old Santa Fe Trail
Santa Fe, NM 87504
Email Address: carol_ortega@nps.gov
Effective date of contract:
Value of Contract:
8/20/2021
$81,000.00
Description of products%services provided:
3000 TONS Grade 1 Aggregate Base Course Material
Former Client Reference 6
Organization name:
Contact and title:
Flood Control District of Maricopa County
Norma Wallace Management Assistant
Address:
Phone number: (0) 602-506-4719
2801 W Durango St,
Phoenix, AZ 85009
Email Address: Norma.WalIace@maricopa.
� yam,. _�- ��'� . "'��,... � - � -_ •� .�.�"^_ _ 7
lop
•
R 814-616-7800
@ info@gdicompany.com
www.greendreamgr.com
GREERDRERM
About GD1
Green Dream Int. is a leading general trading company providing mission -critical
equipment and supplies and logistics services to various organizations including the
US government organizations and agencies and international private enterprises. As
the industry evolves, opportunities arise for organizations to reduce costs
substantially by centralizing or outsourcing various purchasing and procurement
processes.
From day-to-day materials and long-term assets to complex services and supply lists,
we deliver. Our Mission is to provide quality products on time and per exact
specifications to our customers, no matter how difficult and complex the
requirements are.
To realize our mission, we rely on our resourcefulness, our influence as one of the
most active companies in this trade, a large network of suppliers and subcontractors,
and the fruitful relationships we have established with Manufacturers. We constantly
work with our customers to provide the best solution to their particular problems and
budget.
These procurement services include:
❖ Industrial Supplies & Equipment
❖ Construction Materials
❖ Clothing & Military Gear
A. r..-_ei...__ e, n_--r.-_---
Government Clients
Since its inception in 2009, Green Dream International has been serving US
government agencies. The quality of products and services, and our expertise in
government procedures and regulations have enable us to win over 130 contracts
from more than 13 civil and military governmental institutions. Below is a partial list
of our past and present government customers:
❖ Department of the Army (20 Bases and Centers)
❖ Department of the Air Force (9 Bases & Centers)
❖ Department of the Navy (5 Bases & Centers)
❖ Department of Education
❖ Department of State (5 Embassies and Centers)
❖ United States Department of Agriculture .(USDA)
❖ NASA (NASA Shared Services Center)
❖ Defense Information Systems Agency (DISA)
❖ U.S. Customs and Border Protection
4- Social Security Administration
❖ Bureau of Land Management
❖ Federal Bureau of Prisons (FCI and USMCFP)
❖ Federal Law Enforcement Training Center
❖ US Fish & Wildlife Service
\I't
a
")n
Contracts & Projects
Green Dream International prides itself for the high number of government contracts
it has successfully performed since its foundation in 2009. We have worked hard to
serve our government and troops with all our resources and capacity. This is evident
from a long list of satisfied customers.
The list of our performed contracts is very long. The below lists represent a partial
listing of these contracts.
2018
MI
125691118D0006
-_--
Department Of Agriculture $10,000,000.001
-----_
'2017'"
-_
::•WI .
- _
W911SA-17-D-1002.
- -- ..
' "' ' " Department bftheArrny" :": :.
-$6;960,308:20'
2018
NY
4000123216
Long Island Rail Road
$3,740,000.00.
2020.
OK
W52P1120D3019
Army Contracting Command
'$3;193,000.00
2015
OK 1-
W52P11-15_D_3036
i Department of the Army I
$3,000,000.00
I: 2017
":" .:OK:'
W521`11-17-D-3000
Department oftheArm y: ".
$2,937,250.00
2020
GA
1198101
DeKalb County
$2,066,652.10
2016
CA
AG-9I6P-P=16-0156
US Fish &; Wildlife Service ' .' • , ' :
'" $1,907,99800,
2019
NV
80DOT-S448/8644
j State Of Nevada
=. 2018 ;.
FL
_ : .19-033R
:'.:School Board of BtoWard"County
$'1;500,000.00-
- 2019-
TX I-
- 5166
! The Lower Colorado River Authority
$1,403,619.001
'
I •2018:.
'MD'
:: 44.0000359'0"
:: :. Howard County.: "'
•S-1;360,380:57,
2006
- - -
Mo
- -
EV2546-02
- -
1 Kansas City
$1,277,700.00
2015
�:.
-
.:AZ
: ... .
- - -- -- -
11135-C
- -- -- - -
:Nlaricopa County -AZ :..
— - - - --
$1,063,500.00'
2002
WV
AG-3434-C-16-0003
US Fish & Wildlife Service
$1,00.0,000.00
KS,
W91CtF4-16-i4-0006: '
• • : Department of the Army „ . • .. • •
$957;095.60•,
2020
-"2019:
CA I
W9124B2000016
MICC - Fort Irwin
$951,703.201
TX^-
5195^
Lower Colorado Rivef Authority
$718;515.00`
Crushed Rock Gravel MICC - FT MCCOY WI 9/20/2021 $1(
• •'Rip Rap Class B 27" &don FWS;.DIVISION OF TN 8%09jZ021 $1
::... w:. ...... . CONTRACTIN.G.ANQ GE .. ----•-
Grad D Base (33C) FWS, DIVISION OF TN 8/11/2021 $51
CONTRACTING AND GE
:. ECOLOGY BLOCKS Cougar:Dam USACE;' PORTLAND DISTRICT.:', • :::: OR 7/09/2021 $1
Grade 1 Aggregate Base Course NPS, IMR -Santa Fe MABO NM 6/17/2021 $8:
R45 Ri ra. ........ . CONTRACTIN.G.DIVISION MN.. 7/21/2021........ .$1:
.... .: '.:'.USACE - ST PAUL-'...- . .
1.5" Crushed Gravel USDA-FS CSA EAST 5 ME 7/21/2021 $5d
Granite 6ase.(813-2) 1 X" gravel .'U.S. FISH AND -WILDLIFE SERVICE AR':. 7/21/2021 $1;
Mineral Aggregate Class 2 ARKANSAS DEPARTMENT OF AR 4/20/2021 $21
TRANSPORTATION
Crushed. Rock Gravel
:.MICC- FT MCCOY;Z:•
WI:•'.:'.-4/14/2021 : -:
:::'$7S
Crushed Rock Gravel
MICC- FT MCCOY
WI 3/05/2021
$4,
•• • •• :...Crushed RocliGravel....
_ . •.- .. • •.-MICC-,FT. MCGOY'�
W•: 2/02/.2021. -
-• • •$7!
i
Aggregate and Stone
Monongahela National Forest
WA 1/01/2021
$1(
:�Crus-h'ed Rock Gravel.-. MICC.- FT MCCOY : WI 9/29/2020 $1.
Crushed Rock Gravel MICC - FT MCCOY WI 7/23/2020 $8-,
.Crushed Rock• Gravel:::::::. MI.CC--•FT:M000Y :::::: WI 7/07/2020 $7'
Crushed Rock Gravel, MICC- FT MCCOY WI 5/08/2020 $3.
Blasted.Shot.Rock -'
... ,..... . MICC - FT MCCOy.
WI .,.
3/25/2020........
.$51
6" to 12" Rip Rap
MICC - FT MCCOY
WI
3/21/2020
$1;
::• Graveland: Breaker Run
f:
: Dept of NatuFal'Resouces
1IVI. :•
5/03/2021
$2�
,
33C Limestone
FWS, DIVISION OF CONTRACTING AND GR
TN
7/02/2019
$2!
Aggregate. Stone. Products
:...: ;.
.::-*.-'.ARMY CONTRACTING.COMMAND:RO.CK:..
ISLAND .. ,..
OK:•'.:'.
7/14/2020 :
STONE CRUSHED GRANITE
De Kalb County
GA
1/30/2020
$2,
..SACON Oro' *' ........ =
' M.ICC•.-, FORT-IRVIIN =' ........ : ' •. •.....
:CA.:':*-:
June 25.2020'
$9!
Mineral Aggregate Class 2 DEPARTMENT OF TRANSPORTATION AR 4/14/2020 $1,
Mineral Aggregate Class-2:.
DEPARTMENT OF TRANSPORTATION :::: ; AR
4/03/2020
$3,
Aggregate: ..=
:.: . = CITY OF GARLAND: .: • , - : TX.':
" 11/20/2018, " :.:
. 90!
.Eist'6nal Clay Fill: .::;..' .
LowetColo.rado River Authdrity. TX
1.1%07/2U19
$3:
\ W ic�. ac-),s"
957crushed.stone BrevardCounty2• -FL-:;- •; ::12/18/2018 :$3E
Lime Rock Material Brevard Countyl FL July 12,2019 $5(
#57 crushed'stbhe
Aggregate Base Course
WITHLACOOCHEE FORESTRY CENTER.:
ARMY CONTRACTING COMMAND
AZ 9/16/2019 $1.
FWS CQLUS'A:Ni4TI0NAL WILDIIFE:`.:FWS COLUSA NATIONAL WILDLIFE :CA: 5/08/2019:' .' :::'.$4c
REFUGE
CONCRETE MATERIALS LCRA TX 5/13/2619 $1(
' CONCRETE 11IIi4TERIALS' .::. ' LCRA-: : ;_ TX 5/14-/ '$1(
Base Agregate Lower Colorado River Authority TX 5/2/2019 '$7:
SHELL' -ROAD BASE.. FLORIDA'FISH AND WILDLIFE " :.: " FL 4/26/.2019 $1�
. .. ....
Spanish Oaks -Aggregate Materials The Lower Colorado River Authority TX 4/9/2019 $1,
01 ::.,-auotePRINEVILLE:ROCK:.:•• BLM-':' OR 3/1572019 $1;
Ballast No.4 ARMY CONTRACTING COMMAND ROCK OK 3/7/2019 $3:
'Tyndall Curshed Cbfi&ete' •- .: FA4819325TH;CONTRACTING SCt :..: ._ :. ' FL ::..- . 2/27/2019•• :$4!
Sand, Gravel, Top Soil City of Waco TX 2/4/2019 $2(
' Paving wey;
.= Department OfJustice "
NY.:• .
"2/4/2019
Aggregate
State Of Nevada
NV
1/16/2619
$1,
Rail Road -Ballast :Washington:Metr'opolitan Area Transit.:= :. DC=:.: � :.- 01/09/19 $21
. . .....
.. ...
Ready Mix Concrete City of Oviedo, Seminole County FL 12/25/18 $51
-Stablizer' :. FiERNANDO COUNTY; FL " ' FL 12/:19/18. $1'
MBC Stone Florence County Government SC 12/14/2018 $V
Soil Los Angeles Unified School District CA 12/1'1/18:- $1;
#57 & Pea Gravel Brevard County FL 11/30/18 • $51
. •Clean -fill
I
CHE•STER•COUNTY SOL• ID:WASTE AUTHORITY - -
PA
11/15/.18.
. .. ..
$1(
Road gravel
Orange County
TX
11/13/18
$41
I•: :. ' ' SupPly of- Rock .
:•; • .: USACL, KANSAS CITY ' " "
KS:- .:.
11/09/18'
:$1!
Aggregate
North Carolina Department Of Transportation
NC
11/1/2018
$1-
i.' lime stone.;;. :Florida Department: of Agriculture and Consumer FL 10/24/18 $1 `
i ... .. ....... :Services.
Sand 1 Asfalt NC —Creswell NC 10/22/18 $1.
VGIGO{I I IGf! 1%W%onj VI VI CAI 1110 I Iu%,1% LVlly .Mull. 1 v u- • ..
Street Sanding Material's"' . Boulder County Comniis'sioriers •. " ' ' -Co--_ 09/12f18 :$2:
Supply of 21/2 base aggregate US National Forest OR 09/07/18 $1.
Raw Materials -for Public Works..: City of Lobbok TX , TX.: 09/05/18 :. $1l
I ..... Operatiohs,,
Grading and supply of gravel NPS NY 08/31/18 $1;
Supply of.2.1/2:base aggregate;..::..:US National; Forest.:• :OR;:•; .:• 08/24/18 1:
large Rock NPS WA 07/31/18 ' $11
' Aggregate Mat erials•• •:•:•• .: ,
-" ' Cieiel:County,-MD' " •. • •-•-
""
:. ...: ...
MID 07/06/18. - .
....$3
Construction Aggregates
Howard County
MD 06/29/18
$1,
Rip:Rap:.
FWS;.DIVISION OF CONTRACTING AND GE:.: `'OK
06%2.1118'
$1;
Aggregate Materials
County of Hennepin MN
06/12/18
$21
Various: ; •. ;:.: ,:.
Kansas:City ;.
, •;. MO
06/01/18••
$1,
Crusher Run & Rip Rap
FWS, DIVISION OF CONTRACTING AND GR
AL
05/31/18
$1,
Mineral'Aggregate:Class4 " : : ARDOT " ' AR:.:.- .:. 05/24/18. 1`
Road Base Aggregate Delivery US Forest service CO 05/24/18 $1(
CLASS 5&3-AGGREGATE ND ND':':. := 05/22/18 . $1;
.... ... .. . . .....
Rock,. Fill, Sand and Clay for Grounds School Board of Broward County FL 05/16/18 $1,
Maintenance
Mineral Aggregate.Class 4
; .: :ARDOT :'.
AR .:.:
:.-05/16/18
".: $l;
Pug Mill Aggregate
MODOT
MO
05/14/18
$4/
Gravel:F.t. :Dix; :NJ` :
`USAGE .:. " ' "
:. NJ
05/:14/18.
$1;
#57
Toho Water Authority
FL
05/03/18
$3,
South :Zone Aggregate'.--.: =
Depf of Agriculture-FS . ":: • ;
::-WV
04/25/18:
$1;
Limestone
USACE-ASC
MS
04/17/18
$3-
Surface:Treatment Aggregate- Deriton;County, Texas::..-"' ,;.• ;• TX 4/17/2018 $11
10,000 TON AGGREGATE ABC NCDOT NC ' 04/13/18 $1!
Florida "be' part Agriculture-and•Consumer'
.Services " FL•:: :. 08/30?18 ::• :$7(
....'- - '
Road Repair IDIQ Department Of Agriculture MI 3/23/2018 $1(
STA ::. : Denton County, T.N' TX'.' . 03/07/18 :=$2
8474-0SA DCNR-PA PA 03/01/18 $2,
t.....:. Pug"Mill Aggregate _ ..... :.:...:
MODOT "' : ' " :. :.....
;...:. ,' ..... MO-:--
_:.. 02/01/18
6" MBC STONE FOR DISTRICT 2
SC-FLORENCE
Sc
01/31/18
$4(
ROADS
6" MBC STONE FOR DISTRICT'6..;
SC-FLORENCE.;
S•C :,:
01/31/18
. $2!
' ROADS :' .' :::.;
Macadam Base Course -phase 1
Florence County
SC
12/28/17
$5;
';;•:.;• Sand _'•, '::.: _: : •, ::•:
,:Department of Transportation ::. ':;.:.:.
NC
:.. ::. .; 1/14/17 ;
214 .
•. ": $1;
Rip Rap, Crusher Run & Sand
Department of Transportation
SC
11/17/17
$1(
Aggregate'Rock'Material .:: " '
""Department'of tti'e Army:::: .:
OK:: .:: " ' " 10/.18/17:
$2;
Supplying Ditch Lining & Limerock
Department of the Interior
FL 09/22/17
$11
Pee bee NWR Granite.Gravel, Deprartrrierit of the Interior:.:- NC0910.1/17`' $4:
MLBC Department of Transportation Sc 08/18/17 $1!
Sypoly-of Crushed Rock.Gravel for 5 Department of the Army.•':::= :. :1NI ::.: :. 06/14117• $6,
Years-IDIQ,' .
Idaho Military Division Idaho-ASC ID 05/15/17 $2d
)3 .:. ' Supply, of Assorted'Paper Targets .; US ARMY in •NC; NC'* 03/02/17 .: $41
[. -. :.. .
.:.. for 4 years :..
Aggregate US Fish & Wildlife Service WV 02/09/17 $1,
Paving in_Elwha & Mora
= Department of tiie Interior
WA
09/19/16
':$1,
Aggregate Stockpile
Bureau of Reclamation
CO
MOM
$1;
' :: • Rock&lce.Cdhtroli :::=_:Department of thb:Army KS :. 09/01/16 $9;
I .... .. ..
,
Rock Department of the Army OK 07/27/16 $1.
Gravel. :. Department& the Army:::: .; : SC: :. " 07/25/16. $6f
Eldorado NF & Stanislaus NF US Fish & Wildlife Service CA 04/26/16 $1.
Aggregate
' Crushed Aggregate, Cityof;Taooma WA-- 04/1"1/16- $1,
I... ........ . ........ ........ ........ ......... .
Roadway Materials Department of the Army AR 04/01/16 $2,
:.Rock -1DIQ
�.
Department of the Army ':;.:' :.
WI ::.: :.
02/03/:16
$3;
Aggregate Rock Material
Department of the Army
OK
10/18/15
$3,
AggregateM.aterials " : Maricopa County -AZ, 10/15%15 :$1
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Virginia
Green Dream International LLC
2331 Mill Rd, Suite 100
Alexandria, VA 22314
Texas
Green Dream International LLC
1606 E Parmer Lane
Austin, TX 78753
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GREED DRERM
Coll,"
Pennsylvania
Green Dream International LLC
32 W 8th St. Suite 607
Erie PA 16501
California Michigan Oklahoma
Green Dream International LLC Green Dream International LLC Green Dream International LLC
5960 South Land Park Dr #514 1098 Ann Arbor Rd West, Unit # 280 133 24th Ave NW #290
Sacramento, CA 95822 Plymouth, MI, 48170 Norman, OK 73069
REQUEST FOR BID
RE -ADVERTISEMENT FOR BID NO.22-082
Various Aggregates, Cold Mix and Other Road Material
SEALED PROPOSALS TO BE SUBMITTED BEFORE:
Thursday, January 13, 2022 2:00pm CST
TO THE:
BRAZOSCOUNTY
PURCHASING DEPARTMENT
200 S. Texas Ave. Suite 352
Bryan, TX 77803
Phone: (979) 361-4290
Fax: (979) 361-4293
Vendors, their employees and/or representatives are prohibited from contacting any official or employee of
Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the
solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to
consider award of the Bid. Any such contact will be grounds for rejection of the vendor's bid.
In compliance with this solicitation, the undersigned proposer having examined the solicitation and
specifications and being familiar with the conditions to be met, hereby submits the following Bid for
furnishing the material and/or services listed on the attached Bid form and agrees to deliver said items at the
locations and for the prices set forth on the Bid form.
Company Name: Knife River - South
By (Print): Trace VanOrden
Title: Material Sales Manager
Physical Address: 6310 State Hwy 21 W. Bryan Texas 77806
Mailing Address: PO Box 674 Bryan Texas 77806
Telephone: 979-219-3574 Fax: E-Mail: trace.vanorden@kniferiver.com
l
go alo
Bid Request No. 22-082
Page 2 of 17
Bids will be received at the Brazos County Administration Building, Purchasing Department,
200 South Texas Ave Suite 352, Bryan, Texas until 2:00 a.m., Thursday, January 13, 2022,
at which time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in
this bid request for a one (1) year period beginning February 1, 2022 through January 31,
2023 in accordance with the following Conditions of Bidding.
B. CONDITIONS OF BIDDING
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terms and Conditions and will be
held responsible for having done so:
Definitions: In order to simplify the language throughout this bid, the following
definitions shall apply:
a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County,
Texas given the authority to exercise such powers and jurisdiction of all
county business as conferred by the State Constitution and Laws.
C. CONTRACT - An agreement between the County and a Supplier to
furnish supplies and/or services over a designated period of time during
which repeated purchases are made of the commodity specified.
d. CONTRACTOR - The successful Bidder(s) of this bid request.
e. COUNTY - The government of Brazos County, Texas and its authorized
representative.
f. SUB -CONTRACTOR - Any contractor hired by the Contractor or
Supplier to furnish materials and services. specified in this bid request.
g. SUPPLIER - Same as Contractor.
2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working
contract between Brazos County and the successful bidder for the period designated.
3. Bids must be received by the Purchasing Office prior to the time and date specified. The
mere fact that the bid was dispatched will not be considered; the bidder must have the bid
actually delivered.
4. The County reserves the right to accept or reject in part or in whole, any bids submitted,
and to waive any technicalities for the best interest of the County.
5. Brazos County shall not be responsible for any verbal communication between any
employee of the County and any potential bidder. Only written specifications and written
price quotations will be considered.
Pg. ate___
L-
Bid Request No. 22-082
Page 3 of 17
6. Brazos County reserves the right to reject any bid that does not fully respond to each
specified item.
7. Bidder must include Tax Identification Number for the bid to be valid.
8. Should there be a change in ownership or management; the contract shall be canceled
unless a mutual agreement is reached with the new owner or manager to continue the
contract with its present provisions and prices. This contract is nontransferable and may
not be reassigned by either party.
9. The County may cancel this contract at any time for any reason, provided a thirty -day
written notice is given.
10. The bid award shall be based on, but not necessarily limited to, the following factors:
a. Unit price
b. Extended price
c. Special needs and requirements of Brazos County
d. Results of testing samples (if required by Brazos County)
e. Delivery
f. References
g. Brazos County's experience with products bid
h. Vendor's past performance record with Brazos County.
11. Although the cost of products to be provided is an essential part of the Bid, Brazos
County is not obligated to award a contract on the sole basis of cost but will award to
vendor considered to be the best value to Brazos County.
12. Acceptance of merchandise, work, and/or equipment provided shall be made by the
County at the sole discretion of the Commissioners Court when all terms and conditions
of the contract and specifications have been met to its satisfaction, including the
submission to the County of any and all documentation as may be required.
13. Title and risk of loss of the goods shall not pass to Brazos County until the County
actually accepts and takes possession of the goods at the point or points of delivery.
14. This agreement shall be governed by the Uniform Commercial Code as adopted in the
State of Texas as effective and in force on the date of this agreement, when applicable.
15. Bids must be submitted on quantities and units of measure specified by the bid
documents. In the event of errors in extended prices the unit price shall govern. Any
suggested change in quantity on the part of the bidder to secure better price or delivery is
welcomed and may be given consideration provided that the bidder also bids on the
quantity specified.
16. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time quoted will
be given consideration in awarding orders. If delivery is not made within a reasonable
von.
Bid Request No. 22-082
Page 4 of 17
time of the specified delivery in the bid, the entire order or contract may be canceled, and
the bidder barred from quoting in future bids.
17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time
without acceptable reason and with the approval of the Purchasing Agent.
18. Bids must be submitted on this form and returned in a sealed envelope clearly marked
with Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids
will not be considered if submitted by telephone, fax or any other means of rapid
dispatch, nor will a bid be considered if submitted to any other person or department
other than specifically instructed. Bids received after the expressed date and time listed
in this bid will be rejected or returned unopened to the vendor. Bids submitted by any
other person or department other than the Brazos County Purchasing Department will not
be accepted.
19. It is the Bidder's sole responsibility to print and review all pages of the bid document,
attachments, questions and responses, addenda, and special notices. The Certification of
Bid Form must be completed to include full firm name, mailing address, telephone
number, email address, Vendor Tax Identification number and signed by an authorized
representative of the firm. Failure to provide signature on the Certification of Bid Form
renders bid non -responsive. Failure to complete the submission of all required forms,
including but not limited to the Reference Page, House Bill 89 & Debarment Verification
form, Questionnaires (when applicable), Addenda (including revised forms), and any
other specified forms or documents may be grounds for rejection of entire bid. By
submitting a response to this solicitation, the bidder agrees to comply with HB 1295,
Government Code 2252.908. Bidder agrees to provide Brazos County the "Certificate of
Interested Parties", Form 1295 as required, pending award, renewal, amended or
extended contract.
Visit https:Hethics.state.tx.us/whatsnew/elf info form1295.1itm for more information.
20. In the event of a needed change in the specifications sent to the bidder, it is understood
that all the foregoing terms shall apply to the addendum or addenda. Any interpretation,
corrections or changes to these specifications will be made by addenda. Sole issuing
authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized
to do so by the Commissioner's Court. Addenda will be made available using the same
distribution method used to post or make available the original solicitation. Bidders shall
acknowledge receipt of all addenda or their proposal may be considered non -responsive.
21. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets
will be posted on the Brazos Valley e-Marketplace (www.brazosbid.ionwave.net) after
bid award by Commissioner's Court.
22. Brazos County reserves the right to extend this contract annually for a maximum of three
(3) additional one (1) year periods with no changes in the terms or conditions of this
contract, if agreed upon by both parties.
23. The successful offeror agrees to extend prices and terms to all entities that has entered or
will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County.
Vol. 24 Pg. 213
Bid Request No. 22-082
Page 5 of 17
24. Three (3) references are to be provided by bidder. Failure to submit references may
result in disqualification of bid. Brazos County department references will not be
accepted. .
25. Contractor shall observe and comply with all federal, state and IocaI laws, safety, and
health regulations, ordinances, and all regulations which in any manner effect conduct of
the work or services being performed.
26. Any Subcontracting must be approved prior to commencement of the contract by Brazos
County.
27. Any variation from the specifications in this bid document must be indicated on the bid
or on a separate attachment to the bid and labeled as such.
28. Any brand name, or manufacturer's reference used is considered to be descriptive — not
restrictive — and is indicative of the type and quality the County desires to purchase. Bids
on similar items of like quality will be considered only if it is noted in the bid documents
and accompanied by fully descriptive product literature. All substitutions will contain the
same active ingredients in the same percentages of the items listed in the bid. If notation
of substitution in not made, it is assumed the vendor is bidding the item specified.
29. The County does not guarantee to purchase any minimum or maximum quantities. If any
quantities are listed in the bid, they are estimated quantities used for calculating purposes
only.
30. In the event the Supplier is unable to furnish any item within a reasonable time after order
is placed due to strikes, war or any reason beyond the Supplier's control, the County
reserves the right to purchase these items from any source, without causing this contract
to be canceled.
31. The successful vendor should submit itemized invoices with clearly marked remittance
copies to the following address;
Brazos County Auditors
P.O. Box 914
Bryan, TX 77806
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; all invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the listed
address. Checks will be made payable to the successful vendor only, and shall not
include sub -contractors, assignees, or any other party.
32. As a governmental subdivision, Brazos County is exempt from most types of taxes,
including but not limited to sales tax, excise tax, and import duties. Such costs must not
be included in bid prices. Tax Exemption Certificates can be obtained upon request from
County.
Vol.�� o ai4
�O� �-I
Bid Request No. 22-082
Page 6 of 17
33. Upon award of contract for any commodity or materials purchased by Brazos County, the
vendor agrees to protect the county from any claim involving patent right infringement,
copyright infringement, sales franchise disputes.
34. Unless otherwise specified, all items ordered from the successful vendor must be new,
unused, and in first class condition. Products usually packaged for commercial sale shall
be furnished in proper container so as to facilitate storage and handling.
35. Potential Vendors are advised they may have disclosure requirement pursuant to Texas
Local Government Code, Chapter 176. This law requires persons desiring to do business
with the County to disclose any gifts that have an aggregate value in excess of $250.00
given to any employee of the County, County Official to the County Official's family
members or employment of any employee of the County, County Official or the County
Official's family members during the preceding twelve (12) month period. The
disclosure questionnaire must be filed with the Brazos County CIerk. Refer to Texas
Local Government Code, Chapter 176 for the details of this law.
36. Bidder understands that Brazos County is a government subject to Texas State and
Federal public information statutes. The requirements of Subchapter J, Chapter 552,
Government Code, may apply to this bid and the contractor or vendor agrees that the
contract can be terminated if the contractor or vendor knowingly or intentionally fails to
comply with a requirement of that subchapter. This provision is mandatory and may not
be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code.
C. SPECIAL PROVISIONS
1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during
regular working days, and between the hours of 7:30 A.M. and 5:00 P.M. Monday
through Thursday, unless otherwise requested by the County and loaded into County
trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the
Supplier during the mentioned working days and hours.
2. Vendor will be required to notify the Brazos County Road & Bridge in the event of
unforeseen delay arising in the delivery of a specified shipment. In the event a shipment
will not arrive at the job site within two (2) hours of designated time Brazos County shall
have the right to refuse acceptance of the order.
3. Vendor will be required to deliver to Brazos County Road and Bridge Department or job
site in Brazos County when and where requested and remain on the job with truck and
operator as long as required to completely place load.
4. Brazos County reserves the right to test any materials delivered at the requested site for
compliance with specifications. The Bidder will remove immediately from the job site or
right of way any materials that are deemed unsatisfactory, at no cost to the County.
5. Material Safety .Data Sheets and Placards must be furnished at the time of delivery as
specified by State and Federal Regulations (IF APPLICABLE).
6. Any Vendor vehicles traveling on County roads will not exceed its legal gross weight.
Bid Request No. 22-082
Page 7 of 17
7. If samples or sample testing is required, Brazos County will perform test through a third
party. Vendor will be required to allow the third -party access to the facilities in order to
acquire samples for testing. Failure to submit requested testing may disqualify bid.
I� 1►(.�11,7_\►[�l �.���1i11.7 �► I �►M iF.�
1. The Bidder shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this section.
Please note that such Certificates of Insurance and any required,bonds must be issued and
then approved by Brazos County Risk Management. The Certificate of Insurance must be
approved by Risk Management before any deliveries can be made.
2. The Bidder shall furnish and keep in full force the following insurance during the term of
this Contract:
a. Statutory Workmen's Compensation and 1,000,000 Employer's Liability
Insurance with waiver of subrogation.
b. General Liability with limits for bodily injury and for property damages of not
less than $2,000,000 aggregate, 1,000,000 each occurrence with Brazos County
named as an additional insured and waiver of subrogation.
c. Comprehensive Automotive Liability with $1,000,000 CSL for Bodily Injury and
Property Damage Liability.
d. Cargo Insurance to sufficiently cover materials transported.
3. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Bidder receives notification of award.
4. The Vendor agrees to release and hold harmless Brazos County from any and all claims
and liability due to the acts of the Vendor's employees and the operation of his
equipment. The Vendor also agrees to hold harmless Brazos County from any and all
expenses, including attorney fees, incurred by Brazos County in litigation or otherwise
resisting such claims or liabilities as a result of the Vendor's employees' activities.
Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from
and against all claims, demands and causes of action of every kind and character brought
by any employees of the Vendor against Brazos County due to personal injuries and/or
death to such employee resulting from any neglect act, by either commission or omission
on the part of the vendor or Brazos County.
voi. _26 1 pg. XLQ
Bid Request No. 22-082
Page 8 of 17
E.REFERENCES
Vendors shall provide a list of at least three (3) references, where work comparable in quality and
scope to that specified has been performed within the past five (5) years. This list should include
the names, phone number and email of the company/entity for which the prior work was
performed to contact these references. A negative reference may be grounds for disqualification
of bid. Bidders are not allowed to use Brazos County as a reference.
Company/Entity: Texas Department of Transportation Bryan District
Contact: Randy Jaquez
Phone: 979-778-8054
Email: randy.iaquez .bcdot.gov
Company/Entity: Burleson County
Contact:
Phone: 979-272-8838
Email: rb1 Dburlesoncounty.org
Company/Entity: Larry Young Paving
Contact: Mark Schinzler
Phone: 979-823-4888
Email: mark(a)-larryyounapaving.com
Bid Request No. 22-082
Page 9 of 17
F. SPECIFICATIONS
1. UnIess otherwise specified, when order is placed all items in this bid shall meet or exceed
Texas State Department of Highways and Public Transportation Standard Specifications
for Construction of Highways, Streets and Bridges, 2014 Edition, except Iine item #1, 3,
& 4 2004 Edition shall apply for these line items. Each type and grade may be subject to
"Quality" testing and acceptance by Brazos County.
2. Contractor will be required and responsible for maintaining proper permits to operate on
Brazos County roads and/or property.
3. Any variation from these specifications must be indicated on the Bid or on a separate
attachment to the Bid and labeled as such.
4. This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail
delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the
awarded Suppliers(s), after the first 60 calendar days of each quarter, the Primary and
Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the
awarded bid price. Contractor will be responsible for initiating any change in price and
providing proof of the increase in cost. If the pricing is still agreeable to the
Contractor(s) and/or Brazos County, the bid will continue to be in place for the following
quarter. If the pricing is not acceptable by either the Contractor(s) or Brazos County, the
contract will be cancelled, and the items will be listed for bid again. At any given time, a
price may be set for the duration of this bid upon agreement between the Primary and
Secondary Contractors and Brazos County.
5. All pricing given that does not have rail delivery will remain firm for the term of this
contract.
6. SPECIFICATIONS FOR CEMENT STABILIZED SAND
a. CEMENT -Type I Portland Cement conforming to ASTM C150.
b. SAND - Clean durable sand meeting grading requirements for fine aggregates of
ASTM C33, and the following requirements:
i. Classified as SW, SP, or SM by the United Soil Classification System of
ASTM D2487.
ii. Deleterious materials:
1. Clay lumps, ASTM C142; less than 0.5 percent.
2. Lightweight pieces, ASTM C123; less than 5.0 percent.
3. Organic impurities, ASTM C40; color no darker than standard color.
4. Plasticity index of 4 or less when tested in accordance with ASTM
D4318.
c. WATER - Potable water, free of oils, acids, alkalis, organic matter, or other
deleterious substances, meeting requirements of ASTM C94.
d. TESTING REQUIREMENTS
i. Mixing plant inspections may be performed periodically. Material samples
shall be collected and tested for change in material characteristics.
Vol. -- p9•a`,
i
Bid Request No. 22-082
Page 10 of 17
ii. Random samples of delivered product may be taken in the field at point of
delivery for each day of placement in the work area. Specimens will be
prepared in accordance with ASTM D1632 and tested for compressive strength
in accordance with ASTM D 1633.
iii. The cement content may be tested at the discretion of the County.
iv. DESIGN REQUIREMENTS: Design sand -cement mixture to produce a
minimum unconfined compressive strength of 50 pounds per square inch in 48
hours and 100 pounds per square inch in 7 days when compacted to 95% in
accordance to ASTM D558 and when cured in accordance with ASTM D1632,
and tested in accordance with ASTM D1633. Mix for general use shall contain
a minimum of 1-%2 sacks of cement per cubic yard. Compact mix with moisture
content between 0% to 2% above optimum. The maximum compressive
strength in 7 days shall be 400 psi. Brazos County will not pay for any
materials that do not meet the minimum compressive strength requirements or
any materials that exceed the maximum compressive strength requirements.
e. MIXING:
i. Thoroughly mix sand, cement, and water in proportions specified by the
Design Requirements using a pugmill-type mixer. The plant shall be equipped
with automatic weight controls to ensure correct mix proportions.
ii. Stamp batch ticket at plant with time of loading directly after mixing. Material
not placed and compacted within 4 hours after mixing shall be rejected.
iii. SPECIFICATIONS FOR 1 %Z" BACKFILL AGGREGATE (LIMESTONE)
1. Provide a material of specified size, 1 %z inch crushed and washed
limestone.
iv. SPECIFICATIONS FOR PROTECTION RIPRAP
1. TxDOT Item 432, 2.3.4 Ref: Table 1 & 2 Material may consist of
limestone or broken concrete. Cut all exposed reinforcement flush with
all surfaces.
Bid Request No. 22-082
Page 11 of 17
G. QUOTATIONS
The following quantities are estimates of our anticipated purchases and will be used for
tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the
blanks with unit prices that are firm for the entire period of this contract. All unit prices are to
include all delivery charges to Brazos County jobsites, including freight and pumping charges.
The designation of 1180,000# Yard" will be delivered to the Road and Bridge yard on
Highway 21 in Bryan.. The designation of "80,000 # AWIC" will include charges to deliver
the material anywhere in the County.
The designation of "58,420 # AWIC" are loads to be delivered in small dump trucks, not
tractor -trailers; and will include charges to deliver the material anywhere in the County.
Some sites do not have adequate space to turn around or do not allow for safe backing of a
trailer to the dump site.
LOADED AND HAULED - F.O.B. BRAZOS COUNTY (PRICE PER TON)
Base
Loaded
58,4209
80,000#
80,000#
Only
Loaded/
Loaded/
Loaded/
Hauled
Hauled
Hauled to
Anywhere
Anywhere
County Yard
in County
in County
on SH 21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
1
30,000
Flex Base - Item 247, Type A,
35.25
30.75 T26.75
Grade 1
Product Name:
Type A Grade 1/11 Flex Base
When order is placed for line item 91 in
this big it shall meet or exceed Texas
State Department of Highways and
Public Transportation Standard
Specifications for Construction of
Highways, Streets and Bridges, 2004
Edition.
Product Number
39742
2
5,000
Cem Treated Base (Plant Mix) -
Itdm 276, Class M, Type A,
35.00
47.75
43.25
40.00
Grade 1-2
Product Name:
*When order is placed for line item 42
Cement Treated Base
in this bid, it shall meet or exceed Texas
State Department of Highways and
Public Transportation Standard
Specifications for Construction of
Highways, Streets and Bridges, 2014
Edition.
Product Number
39323
pg._Q,-lZ_--
Bid Request No. 22-082
Page 12 of 17
Cold Mix / Asphalt Patch Materials
Loaded
58,420#
80,000#
80,000#
Only
Loaded/
Loaded/
Loaded/
When order is placed for these line items in this bid, it shall
Hauled
Hauled
Hauled to
meet or exceed Texas State Department of Highways and
Anywhere
Anywhere
County
Public Transportation Standard Specifications for
lII County
III County
Yard on SH
Construction of Highways, Streets and Bridges, 2004 Edition.
21
Reference TxDOT 330 Table 3.
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
TxDOT 330 Type I, Grade AA,
Course Base
3
5,000
Product Name
Product Number
TxDOT 330 Type II, Grade CS,
Medium Surface
4
4,000
Product Name
Product Number
TxDOT DMS-9210 Limestone
Rock Asphalt
5
1,000
Product Name
Product Number
Surface Aggregates
Loaded 58,420#
80,000#
80,000#
Only Loaded/
Loaded/
Loaded/
When order is placed for these line items in this bid, it shall meet
Hauled
Hauled
Hauled to
or exceed Texas State Department of Highways and Public
Anywhere
Anywhere
County
Transportation Standard Specifications for Construction. of
Highways, Streets and Bridges, 2014 Edition.
in County
III County
Ya on
Yard
d
Item
Tonnage
Description
Per Ton Per Ton
Per Ton
Per Ton
Aggregate Tx DOT Item 302,
Type D, Grade 3 SAC- B
56.25
6
2,000
Limestone
Product Name
Grade 3 Seal Coat Rock
Product Number
39883
Aggregate TxDOT Item 302,
Type D Grade 4 SAC-
7
2,000
(Limestone)
Product Name
Grade 4 Seal Coat Rock
Product Number
Aggregate TxDOT Item
302, Type L, Grade 4
8
1,000
Product Name
Product Number
Bid Request No. 22-082
Page 13 of 17
Various Materials
Loaded 58,420#
80,000#
Loaded/
When order is placed for these line items in this bid, it shall
Only Loaded/
Loaded/
Hauled to
meet or exceed Texas State Department of Highways and Public
Hauled
Hauled
County
Transportation Standard Specifications for Construction of
Anywhere
Anywhere
Yard on
Highways, Streets and Bridges, 2014 Edition.
in County
in County
SH 21
Item
Tonnage
Description
Per Ton I Per Ton
Per Ton
Per Ton
1 1/2" Limestone Backfill
Aggregate - See Specifications on
48.80
40.38
39.18
9
3,000
Page 9-10 of bid
Product Name
1x3 Limestone Rock
Product Number
Limestone Screenings
TxDOT Item 334
iMME32-10
10
1,000
Reference Table 2 for graduatioln
Product Name
Screenin S
Product Number
39298
Oversize Aggregate - 3 x 6
TxDOT Item 459 Gabions
42.74
38.24
35.00
11
2,000
Limestone 3 x 6
Product Name
I 3x5 Gabion / Bull Rock
Product Number
Washed Concrete Sand
40
TxDOT Item 421
16.80
12
500
Reference Table 6
Product Name
Concrete Sand
Product Number
Cement Stabilized Sand — See
Specifications on Page 9-10 of bid
22.50
35.25
31.00
27.35
13
10,000
product Name
o a i Mze an
Product Number
39816
Rip Rap
Loaded
58,420#
80,000#
Loaded/
When order is placed for these line items in this bid, it shall
Only
Loaded/
Loaded/
Hauled to
meet or exceed Texas State Department of Highways and Public
Hauled
Hauled
County
Transportation Standard Specifications for Construction of
Anywhere
Anywhere
Yard on
Highways, Streets and Bridges, 2014 Edition.
in County
in County
SH 21
Item
Tonnage
Description
Per Ton
Ton
Per Ton
Per Ton
14
2,000
Riprap - TxDOT Item 432, Type
L62r0
58.00
55.00
R
Product Name
6x12 Rip Rap
Product Number
15
2,000
Riprap - TxDOT Item 432, 2.3.4
12" Protection Rip Rap
See Specifications on Page 10 of
62.00
58.00
55.00
bid
Product Name
6x12 Rip Rap
Product Number
39213
Bid Request No. 22-082
Page 14 of 17
16
Specific location of
Bryan Yard - 6130 SH 21 West, Bryan, TX 77807
vendors plant for each
line item if more than
River Bend Pit - 8477 Boyd Lane, Bryan, TX 77807
one plant
17
Delivery time after
In Stock - 5 working days (max)
receipt of purchase
Non - Stock - 30 working days (max)
order
18
Contact person &
Bryan Yard - Alan Pedroza - 979 - 361 - 2971
phone number at each
River Bend Pit - Monika Rivera 979 -361 -2998
plant for each item if
different.
19
Directions to plant
Bryan Yard - 6130 SH 21 West, Bryan, TX 77807
River Bend Pit - 8477 Boyd Lane, Bryan, TX 77807
20
Number of Trucks and
50+ Belly, End, T/A, Flowboy
size owned by vendor
21
Describe any
City of Bryan
agreements that
City of College Station
vendor has in place to
TXDOT
ensure ability to
perform the specified
work in the bid
Vol. ( Pg.�
Bid Request No. 22-082
Page 15 of 17
H. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276
This Section must be completed. Failure to complete this section will disqualify the bid.
Brazos County shall refuse to enter into a contract or other transaction with a person who
owes a debt to the County per V.T.C.A Local Government Code §262.0276.
1. This refusal to award a contract to or enter into a transaction with a person, pertains to an
apparent low bidder or successful proposer that is indebted to the County;
2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation,
partnership, joint venture, limited liability company, and any other entity that proposes
or otherwise seeks to enter into a contract or other transaction with the County requiring
approval by the Commissioner's Court;
3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written
agreements with the County.
4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department
will request a statement of account from the Brazos County Tax Office.
5. Any "debt" as defined above, that is reflected on the statement of account, will be
documented and placed in the bid file. The bid or proposal from the person with the
debt shall be considered "non -responsive" and "not responsible", eliminating it from any
further consideration of award.
6. These provisions shall apply to any "person" owned, partially owned, managed, operated
or represented by a "person" indebted to the County.
Please list all the names of the individuals that have ownership, officers, managers, and
board of directors that you have associated with your entity below.
Name
Title (Owner, Officer, Director, Manager, Etc.)
Ben Carlson
VP (Officer)
Bill Farris
VP/GM (Officer)
Matt Arnold
Material Manager
Trace VanOrden
Material Sales Manager
Bid Request No. 22-082
Page 16 of 17
I. HOUSE BILL 89 & DEBARMENT VERIFICATION
Brazos County is federally mandated to adhere to the directions provided in the President's
Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and
Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support
Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing
respondents/vendors with the Federal General Services Administration's Excluded Parties List
System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office
of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent
certifies that the responding entity and its principals are eligible to participate in this transaction
and have not been subjected to suspension, debarment, or similar ineligibility determined by any
federal, state or local governmental entity and that Respondent is in compliance with the State of
Texas statutes and rules relating to procurement and that Respondent is not listed on the federal
government's terrorism watch list as described in Executive Order 13224. Entities ineligible for
federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized
execute this contract.
The company representative below further affirms, that the company submitting this proposal,
under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract.
Pursuant to Section 2270.001, Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or
limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include an action
made or ordinary business purposes; and
2. "Company" means a for -profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability
partnership, or any limited liability company, including a wholly owned subsidiary,
majority -owned subsidiary, parent company or affiliate of those entities or business
associations that exist to make a profit.
Company Name: Knife River Corp. - South
Authorized Company Representative: Trace Van Orden
Address: PO Box 674 Bryan Texas 77806
Signature: %ft
Date: 1 /13/22
Contract #:
Vol. P9•22
Bid Request No. 22-082
Page 17 of 17
The following items should be completed and included in your bid submission. Failure to
include these items will disqualify your bid.
❑ References (Section E)
❑ V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section H)
❑ House Bill 89 & Debarment Verification (Section n
❑ All Addendums (if applicable)
❑ Certification of Bid (Section J)
J. CERTIFICATION OF BID
The undersigned affirms that they are duly authorized execute this contract, that this bid has not been
prepared in collusion with any other vendor, and that the contents of this bid have not been communicated
to any other vendor prior to the official opening of this bid.
Signed By:
Typed Name: Trace VanOrden
Company Name: Knife River Corp. -South
Phone: 979 - 219 - 3574
Mailing Address: P.O. Box 674
Bryan, TX 77806
Email Address: trace.vanorden@kniferiver.com
Vendor Tax Identification Number: 74-2656761
Title: Material Sales Manager
END OF BID REQUEST NO.22-082
By signing below, Brazos County agrees that this Bid, 22-082 will be awarded as dictated on the
associated bid tabulation sheet, to t e vendor whose name appears above and both parties agree to the
terms and conditions contai erein. i
By: \ J Brazos County Commissioner's Court: D'a-yiq C P6i tr s CULL(kjTq Uc A pryE
Date:
Attest:
Brazos
41 as I a;;' -
Ir-,\ � Pa r��
REQUEST FOR BID
RE -ADVERTISEMENT FOR BID NO.22-082
Various Aggregates, Cold Mix and Other Road Material
SEALED PROPOSALS TO BE SUBMITTED BEFORE:
Thursday, January 13, 2022 2:00pm CST
TO THE:
BRAZOS COUNTY
PURCHASING DEPARTMENT
200 S. Texas Ave. Suite 352
Bryan, TX 77803
Phone: (979) 361-4290
Fax: (979) 361-4293
Vendors, their employees and/or representatives are prohibited from contacting any official or employee of
Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the
solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to
consider award of the Bid. Any such contact will be grounds for rejection of the vendor's bid.
In compliance with this solicitation, the undersigned proposer having examined the solicitation and
specifications and being familiar with the conditions to be met, hereby submits the following Bid for
furnishing the material and/or services listed on the attached Bid form and agrees to deliver said items at the
locations and for the prices set forth on the Bid form.
Company Name: Statewide Materials Transport, LTD.
By (Print): Kris Meachen
Title: Sales & Operations
physical Address: 14411 Hwy 290 East, Manor, Texas 78653
Mailing Address: P.O. Box 1080 Manor, Texas 78653
Telephone: 512-279-7625 Fax: 512-279-7629
E-mail: kris@statewidematerials.com
9
vo1.. �,_
Bid Request No. 22-082
Page 2 of 17
Bids will be received at the Brazos County Administration Building, Purchasing Department,
200 South Texas Ave Suite 352, Bryan, Texas until 2:00 P.m., Thursday, January 13, 2022,
at which time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth. in
this bid request for a one (1) year period beginning February 1, 2022 through January 31,
2023 in accordance with the following Conditions of Bidding.
B. CONDITIONS OF BIDDING
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terms and Conditions and will be
held responsible for having done so:
1. Definitions: In order to simplify the language throughout this bid, the following
definitions shall apply:
a..." BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County,
Texas given the authority to exercise such powers and jurisdiction of all
county business as conferred by the State Constitution and Laws.
C. CONTRACT - An agreement between the County and a Supplier to
furnish supplies and/or services over a designated period of time during
which repeated purchases are made -of the commodity specified.
d. CONTRACTOR - The successful Bidder(s) of this bid request.
e. COUNTY - The government of Brazos County, Texas and its authorized
representative.
f. SUB -CONTRACTOR - Any contractor hired by the Contractor or
Supplier to furnish materials and services specified in this bid request.
g. SUPPLIER - Same as Contractor.
2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working
contract between Brazos County and the successful bidder for the period designated.
3. Bids must be received by the Purchasing Office prior to the time and date specified. The
mere fact that the bid was dispatched will not be considered; the bidder must have the bid
actually delivered.
4. The County reserves the right to accept or reject in part or in whole, any bids submitted,
and to waive any technicalities for the best interest of the County.
5. Brazos County shall not be responsible for any verbal communication between any
employee of the County and any potential bidder. Only written specifications and written
price quotations will be considered.
-
.o P
Bid Request No. 22-082
Page 3 of 17
6. Brazos County reserves the right to reject any bid that does not fully respond to each
specified item.
7. Bidder must include Tax Identification Number for the bid to be valid.
8. Should there be a change in ownership or management; the contract shall be canceled
unless a mutual agreement is reached with the new owner or manager to continue the
contract with its present provisions and prices. This contract is nontransferable and may
not be reassigned by either party.
9. The County may cancel this contract at any time for any reason, provided a thirty -day
written notice is given.
10. The bid award shall be based on, but not necessarily limited to, the following factors:
a. Unit price
b. Extended price
c. Special needs and requirements of Brazos County
d. Results of testing samples (if required by Brazos County)
e. Delivery
f. References
g. Brazos County's experience with products bid
h. Vendor's past performance record with Brazos County.
11. Although the cost of products to be provided is an essential part of the Bid, Brazos
County is not obligated to award a contract on the sole basis of cost but will award to
vendor considered to be the best value to Brazos County.
12. Acceptance of merchandise, work, and/or equipment provided shall be made by the
County at the sole discretion of the Commissioners Court when all terms and conditions
of the contract and specifications have been met to its satisfaction, including the
submission to the County of any and all documentation as may be required.
13. Title and risk of loss of the goods shall not pass to Brazos County until the County
actually accepts and takes possession of the goods at the point or points of delivery.
14. This agreement shall be governed by the Uniform Commercial Code as adopted in the
State of Texas as effective and in force on the date of this agreement, when applicable.
15. Bids must be submitted on quantities and units of measure specified by the bid
documents. In the event of errors in extended prices the unit price shall govern. Any
suggested change in quantity on the part of the bidder to secure better price or delivery is
welcomed and may be given consideration provided that the bidder also bids on the
quantity specified.
16. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time quoted will
be given consideration in awarding orders. If delivery is not made within a reasonable
Vol.
Bid Request No. 22-082
Page 4 of 17
time of the specified delivery in the bid, the entire order or contract may be canceled, and
the bidder barred from quoting in future bids.
17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time
without acceptable reason and with the approval of the Purchasing Agent.
18. Bids must be submitted on this form and returned in a sealed envelope clearly marked
with Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids
will not be considered if submitted by telephone, fax or any other means of rapid
dispatch, nor will a bid be considered if submitted to any other person or department
other than specifically instructed. Bids received after the expressed date and time listed
in this bid will be rejected or returned unopened to the vendor. Bids submitted by any
other person or department other than the Brazos County Purchasing Department will not
be accepted.
19. It is the Bidder's sole responsibility to print and review all pages of the bid document,
attachments, questions and responses, addenda, and special notices. The Certification of
Bid Form must be completed to include full firm name, mailing address, telephone
number, email address, Vendor Tax Identification number and signed by an authorized
representative of the firm. Failure to provide signature on the Certification of Bid Form
renders bid non -responsive. Failure to complete the submission of all required forms,
including but not limited to the Reference Page, House Bill 89 & Debarment Verification
form, Questionnaires (when applicable), Addenda (including revised forms), and any
other specified forms or documents may be grounds for rejection of entire bid. By
submitting a response to this solicitation, the bidder agrees to comply with HB 1295,
Government Code 2252.908. Bidder agrees to provide Brazos County the "Certificate of
Interested Parties", Form 1295 as required, pending award, renewal, amended or
extended contract.
Visit https://ethics.state.tx.us/whatsnew/elf info forml295.htm for more information.
20. In the event of a needed change in the specifications sent to the bidder, it is understood
that all the foregoing terms shall apply to the addendum or addenda. Any interpretation,
corrections or changes to these specifications will be made by addenda. Sole issuing
authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized
to do so by the Commissioner's Court. Addenda will be made available using the same
distribution method used to post or make available the original solicitation. Bidders shall
acknowledge receipt of all addenda or their proposal may be considered non -responsive.
21. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets
will be posted on the Brazos Valley e-Marketplace (www.brazosbid.ionwave.net) after
bid award by Commissioner's Court.
22. Brazos County reserves the right to extend this contract annually for a maximum of three
(3) additional one (1) year periods with no changes in the terms or conditions of this
contract, if agreed upon by both parties.
23. The successful offeror agrees to extend prices and terms to all entities that has entered or
will enter into joint purchasing inter-locaLcooperation-agreement s) with Brazos County.
Bid Request No. 22-082
Page 5 of 17
24. Three (3) references are to be provided by bidder. Failure to submit references may
result in disqualification of bid. Brazos County department references will not be
accepted.
25. Contractor shall observe and comply with all federal, state and local laws, safety, and
health regulations, ordinances, and all regulations which in any manner effect conduct of
the work or services being performed.
26. Any Subcontracting must be approved prior to commencement of the contract by Brazos
County.
27. Any variation from the specifications in this bid document must be indicated on the bid
or on a separate attachment to the bid and labeled as such.
28. Any brand name, or manufacturer's reference used is considered to be descriptive — not
restrictive — and is indicative of the type and quality the County desires to purchase. Bids
on similar items of like quality will be considered only if it is noted in the bid documents
and accompanied by fully descriptive product literature. All substitutions will contain the
same active ingredients in the same percentages of the items listed in the bid. If notation
of substitution in not made, it is assumed the vendor is bidding the item specified.
29. The County does not guarantee to purchase any minimum or maximum quantities. If any
quantities are listed in the bid, they are estimated quantities used for calculating purposes
only.
30. In the event the Supplier is unable to furnish any item within a reasonable time after order
is placed due to strikes, war or any reason beyond the Supplier's control, the County
reserves the right to purchase these items from any source, without causing this contract
to be canceled.
31. The successful vendor should submit itemized invoices with clearly marked remittance
copies to the following address;
Brazos County Auditors
P.O. Box 914
Bryan, TX 77806
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; all invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the listed
address. Checks will be made payable to the successful vendor only, and shall not
include sub -contractors, assignees, or any other party.
32. As a governmental subdivision, Brazos County is exempt from most types of taxes,
including but not limited to sales tax, excise tax, and import duties. Such costs must not
be included in bid prices. Tax Exemption Certificates can be obtained upon request from
County.
Bid Request No. 22-082
Page 6 of 17
33. Upon award of contract for any commodity or materials purchased by Brazos County, the
vendor agrees to protect the county from any claim involving patent right infringement,
copyright infringement, sales franchise disputes.
34. Unless otherwise specified, all items ordered from the successful vendor must be new,
unused, and in first class condition. Products usually packaged for commercial sale shall
be furnished in proper container so as to facilitate storage and handling.
35. Potential Vendors are advised they may have disclosure requirement pursuant to Texas
Local Government Code, Chapter 176. This law requires persons desiring to do business
with the County to disclose any gins that have an aggregate value in excess of $250.00
given to any employee of the County, County Official to the County Official's family
members or employment of any employee of the County, County Official or the County
Official's family members during the preceding twelve (12) month period. The
disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas
Local Government Code, Chapter 176 for the details of this law.
36. Bidder understands that Brazos County is a government subject to Texas State and
Federal public information statutes. The requirements of Subchapter J, Chapter 552,
Government Code, may apply to this bid and the contractor or vendor agrees that the
contract can be terminated if the contractor or vendor knowingly or intentionally fails to
comply with a requirement of that subchapter. This provision is mandatory and may not
be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code.
C. SPECIAL PROVISIONS
1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during
regular working days, and between the hours of 7:30 A.M. and 5:00 P.M. Monday
through Thursday, unless otherwise requested by the County and loaded into County
trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the
Supplier during the mentioned working days and hours.
2. Vendor will be required to notify the Brazos County Road & Bridge in the event of
unforeseen delay arising in the delivery of a specified shipment. In the event a shipment
will not arrive at the job site within two (2) hours of designated time Brazos County shall
have the right to refuse acceptance of the order.
3. Vendor will be required to deliver to Brazos County Road and Bridge Department or job
site in Brazos County when and where requested and remain on the job with truck and
operator as long as required to completely place load.
4. Brazos County reserves the right to test any materials delivered at the requested site for
compliance with specifications. The Bidder will remove immediately from the job site or
right of way any materials that are deemed unsatisfactory, at no cost to the County.
5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as
specified by State and Federal Regulations (IF APPLICABLE).
6. Any Vendor vehicles traveling on County roads will not exceed its legal gross weight.
Vol, �� Pg.a20,
Bid Request No. 22-082
Page 7 of 17
7. If samples or sample testing is required, Brazos County will perform test through a third
party. Vendor will be required to allow the third -party access to the facilities in order to
acquire samples for testing. Failure to submit requested testing may disqualify bid.
D. INSURANCE REQUIREMENTS
1. The Bidder shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this section.
Please note that such Certificates of Insurance and any required bonds must be issued and
then approved by Brazos County Risk Management. The Certificate of Insurance must be
approved by Risk Management before any deliveries can be made.
2. The Bidder shall furnish and keep in full force the following insurance during the term of
this Contract:
a. Statutory Workmen's Compensation and 1,000,000 Employer's Liability
Insurance with waiver of subrogation.
b. General Liability with limits for bodily injury and for property damages of not
less than $2,000,000 aggregate, 1,000,000 each occurrence with Brazos County
named as an additional insured and waiver of subrogation.
c. Comprehensive Automotive Liability with $1,000,000 CSL for Bodily Injury and
Property Damage Liability.
d. Cargo Insurance to sufficiently cover materials transported.
3. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Bidder receives notification of award.
4. The Vendor agrees to release and hold harmless Brazos County from any and all claims
and liability due to the acts of the Vendor's employees and the operation of his
equipment. The Vendor also agrees to hold harmless Brazos County from any and all
expenses, including attorney fees, incurred by Brazos County in litigation or otherwise
resisting such claims or liabilities as a result of the Vendor's employees' activities.
Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from
and against all claims, demands and causes of action of every kind and character brought
by any employees of the Vendor against Brazos County due to personal injuries and/or
death to such employee resulting from any neglect act, by either commission or omission
on the part of the vendor or Brazos County.
Vol. -,3!il- pg.
Bid Request No. 22-082
Page 8 of 17
E. REFERENCES
Vendors shall provide a list of at least three (3) references, where work comparable in quality and
scope to that specified has been performed within the past five (5) years. This list should include
the names, phone number and email of the company/entity for which the prior work was
performed to contact these references. A negative reference may be grounds for disqualification
of bid. Bidders are not allowed to use Brazos County as a reference.
Company/Entity: Kelly Burt Dozer
Contact: Kelly Burt
Phone: 979-77&1902
Email: burtdozer@tconline.net
Company/Entity: Brazos Paving Inc
Contact: Billy Prewitt
Phone:
979-412-5138
Email:
b.prewitt@bpitx.com
Company/Entity: Martin Marietta
Contact: Richard Zamora
Phone:
Email:
979-412-3219
richard.zamora@martinmarietta.com
Bid Request No. 22-082
Page 9 of 17
F. SPECIFICATIONS
1. Unless otherwise specified, when order is placed all items in this bid shall meet or exceed
Texas State Department of Highways and Public Transportation Standard Specifications
for Construction of Highways, Streets and Bridges, 2014 Edition, except line item #1, 3,
& 4 2004 Edition shall apply for these line items. Each type and grade may be subject to
"Quality" testing and acceptance by Brazos County.
2. Contractor will be required and responsible for maintaining proper permits to operate on
Brazos County roads and/or property.
3. Any variation from these specifications must be indicated on the Bid or on a separate
attachment to the Bid and labeled as such.
4. This aanlies to rail delivery only. Due to rapidly fluctuating costs associated with rail
delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the
awarded Suppliers(s), after the first 60 calendar days of each quarter, the Primary and
Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the
awarded bid price. Contractor will be responsible for initiating any change in price and
providing proof of the increase in cost. If the pricing is still agreeable to the
Contractor(s) and/or Brazos County, the bid will continue to be in place for the following
quarter. If the pricing is not acceptable by either the Contractor(s) or Brazos County, the
contract will be cancelled, and the items will be listed for bid again. At any given time, a
price may be set for the duration of this bid upon agreement between the Primary and
Secondary Contractors and Brazos County.
5. All pricing given that does not have rail delivery will remain firm for the term of this
contract.
6. SPECIFICATIONS FOR CEMENT STABILIZED SAND
a. CEMENT -Type I Portland Cement conforming to ASTM C150.
b. SAND - Clean durable sand meeting grading requirements for fine aggregates of
ASTM C33, and the following requirements:
i. Classified as SW, SP, or SM by the United Soil Classification System of
ASTM D2487.
ii. Deleterious materials:
1. Clay lumps, ASTM C142; less than 0.5 percent.
2. Lightweight pieces, ASTM C 123; less than 5.0 percent.
3. Organic impurities, ASTM C40; color no darker than standard color.
4. Plasticity index of 4 or less when tested in accordance with ASTM
D4318.
c. WATER - Potable water, free of oils, acids, alkalis, organic matter, or other
deleterious substances, meeting requirements of ASTM C94.
d. TESTING REQUIREMENTS
i. Mixing plant inspections may be performed periodically. Material samples
shall be collected and tested for change in material characteristics.
Vol. ' pg.
Bid Request No. 22-082
Page 10 of 17
ii. Random samples of delivered product may be taken in the field at point of
delivery for each day of placement in the work area. Specimens will be
prepared in accordance with ASTM D 1632 and tested for compressive strength
in accordance with ASTM D 1633.
iii. The cement content may be tested at the discretion of the County.
iv. DESIGN REQUIREMENTS: Design sand -cement mixture to produce a
minimum unconfined compressive strength of 50 pounds per square inch in 48
hours and 100 pounds per square inch in 7 days when compacted to 95% in
accordance to ASTM D558 and when cured in accordance with ASTM D1632,
and tested in accordance with ASTM D1633. Mix for general use shall contain
a minimum of 1-%2 sacks of cement per cubic yard. Compact mix with moisture
content between 0% to 2% above optimum. The maximum compressive
strength in 7 days shall be 400 psi. Brazos County will not pay for any
materials that do not meet the minimum compressive strength requirements or
any materials that exceed the maximum compressive strength requirements.
e. MIXING:
i. Thoroughly mix sand, cement, and water in proportions specified by the
Design Requirements using a pugmill-type mixer. The plant shall be equipped
with automatic weight controls to ensure correct mix proportions.
ii. Stamp batch ticket at plant with time of loading directly after mixing. Material
not placed and compacted within 4 hours after mixing shall be rejected.
iii. SPECIFICATIONS FOR 1 %2" BACKFILL AGGREGATE (LIMESTONE)
1. Provide a material of specified size, 1 Y2 inch crushed and washed
limestone.
iv. SPECIFICATIONS FOR PROTECTION RIPRAP
1. TxDOT Item 432, 2.3.4 Ref: Table 1 & 2 Material may consist of
limestone or broken concrete. Cut all exposed reinforcement flush with
all surfaces.
voi. 35( pg.,-
3�
Bid Request No. 22-082
Page 11 of 17
G. QUOTATIONS
The following quantities are estimates of our anticipated purchases and will be used for
tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the
blanks with unit prices that are firm for the entire period of this contract. All unit prices are to
include all delivery charges to Brazos County jobsites, including freight and pumping charges.
The designation of "80,000# Yard" will be delivered to the Road and Bridge yard on
Highway 21 in Bryan. The designation of "80,000 # AWIC" will include charges to deliver
the material anywhere in the County.
The designation of 1158,420 # AWIC" are loads to be delivered in small dump trucks, not
tractor -trailers: and will include charges to deliver the material anywhere in the County.
Some sites do not have adequate space to turn around or do not allow for safe backing of a
trailer to the dump site.
LOADED AND HAULED - F.O.B. BRAZOS COUNTY (PRICE PER TON)
Base
Loaded
58,420#
80,000#
80,000#
Only
Loaded/
Loaded/
Loaded/
Hauled
Hauled
Hauled to
Anywhere
Anywhere
County Yard
in County
in County
on SH 21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
1
30,000
Flex Base - Item 247, Type A,
Grade 1
$47.00 $28.35 $23.10
Product Name:
When order is placed for line item #1 in
this bid, it shall meet or exceed Texas
Pricing includes testing
State Department of Highways and
Public Transportation Standard
Specifications for Construction of
Highways, Streets and Bridges, 2004
Edition.
Product Number 247
2
5,000
Cem Treated Base (Plant Mix) -
Item 276, Class M, Type A,
Grade 1-2
No Bid
No Bid
No Bid
No Bid
Product Name:
*When order is placed for line item #2
in this bid, it shall meet or exceed Texas
State Department of Highways and
Public Transportation Standard
Specifications for Construction of
Highways, Streets and Bridges, 2014
Edition.
Product Number
Vol. ____ Pg.0?37
Bid Request No. 22-082
Page 12 of 17
Cold Mix / Asphalt Patch Materials
Loaded
58,420#
80,000#
801000#
Only
Loaded/
Loaded/
Loaded/
When order is placed for these line items in this bid, it shall
Hauled
Hauled
Hauled to
meet or exceed Texas State Department of Highways and
Anywhere
Anywhere
County
Public Transportation Standard Specifications for
n1 County
lII County
Yard on SH
Construction of Highways, Streets and Bridges, 2004 Edition.
Reference TxDOT 330 Table 3.
21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
TxDOT 330 Type I, Grade AA,
Course Base
No Bid
3
5,000
Product Name
Product Number
TxDOT 330 Type II, Grade CS,
Medium Surface
No Bid
4
4,000
Product Name
Product Number
TxDOT DMS-9210 Limestone
No Bid
Rock Asphalt
5
1,000
Product Name
Product Number
Surface Aggregates
Loaded
58,420#
80,000#
80,000#
Only
Loaded/
Loaded/
Loaded/
When order is placed for these line items in this bid, it shall meet
or exceed Texas State Department of Highways and Public
Transportation Standard Specifications for Construction of
Highways, Streets and Bridges, 2014 Edition.
Hauled
Anywhere
in County
Hauled
Anywhere
in County
Hauled to
County
Yard on
SH 21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
Aggregate Tx DOT Item 302,
Type D, Grade 3 SAC-B
No Bid
6
2,000
(Limestone)
Product Name
Product Number
Aggregate TxDOT Item 302,
Type D Grade 4 SAC-B
No Bid
7
2,000(Limestone)
Product Name
Product Number
Aggregate TxDOT Item
302, Type L, Grade 4
No Bid
8
1,000
Product Name
Product Number
Vol. � � _ - -- pg. 0
Bid Request No. 22-082
Page 13 of 17
Various Materials
Loaded
58,420#
80,000#
Loaded/
When order is placed for these line items in this bid, it shall
Only
Loaded/
Loaded/
Hauled to
meet or exceed Texas State Department of Highways and Public
Transportation Standard Specifications for Construction of
Highways, Streets and Bridges, 2014 Edition.
Hauled
Anywhere
in County
Hauled
Anywhere
in County
County
Yard on
SH 21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
1 1/2" Limestone Backfill
Aggregate - See Specifications on
$43.00
$34.50
$29.75
9
3,000
Page 9-10 of bid
Product Namel 1/2" Con Rock
Product NumberASTM 467
Limestone Screenings
TxDOT Item 334
$27.50
10
1,000
Reference Table 2 for aduation
Product Name LS Screenings
Product Number -
Oversize Aggregate - 3 x 6
11
2,000
TxDOT Item 459 Gabions
Limestone 3 x 6
$50.00
$30.00
$26.00
Product Name
Product Number 3x5
Washed Concrete Sand
12
500
TxDOT Item 421
Reference Table 6
$19.50
Product Name WC Sand
Product Number WC Sand
Cement Stabilized Sand — See
Specifications on Page 9-10 of bid
No Bid
No Bid
No Bid
No Bid
13
10,000
product Name
Product Number
Rip:Rap
When order is placed for these line items in this bid, it shall
meet or exceed Texas State Department of Highways and Public
Transportation Standard Specifications for Construction of
Highways, Streets and Bridges, 2014 Edition.
Loaded
Only
58,420#
Loaded/
Hauled
Anywhere
80,000#
Loaded/
Hauled
Anywhere
Loaded/
Hauled to
County
Yard on
in County
in County
SH 21
Item
Tonnage
Description 1
Per Ton
Per Ton
Per Ton
Per Ton
14
2,000
Riprap - TxDOT Item 432, Type
R
$68.00 $49.00 $43.00
Product Name 12X18
Product Number 12x18
15
2,000
Riprap - TxDOT Item 432, 2.3.4
1T' Protection Rip Rap
See Specifications on Page 10 of
bid
$71.00
$56.00
$48.00
Product Name
Product Number 12"
Bid Request No. 22-082
Page 14 of 17
16
Specific location of
vendors plant for each
Item # 1 Frost Crushed Stone (Old Pit) 101 CR 248 Kosse, Texas
line item if more than
Items # 9 & 10 Texas Materials 1341 CR 105, Caldwell, Texas
one plant
Items # 11, 14 & 15 Conners Mitchell Quarry 4610 FM 413, Regan, Texas
Item # 12 Arcosa Little River Plant,# 1978 CR 253 Maysfield, Tx
17
Delivery time after
As requested with Authorization from perosn placing order.
receipt of purchase
order
Due to problems caused by the Covid 19, delays may occur.
18
Contact person &
Kris Meachen is the main contact 979-542-8104
phone number at each
plant for each item if
Frost Crushed Stone: Chris Fleet 254-709-3241
different.
Conners Crushed Rock: Hailey Suddth 254-339-0388
Texas Materials Caldwell, Derek Schumpert 979-540-7888
Arcosa Little River Rocky Mortimer 254-709-4061
19
Directions to plant
Frost: Take 6 north 10 SH 14 go R follow to Kosse, go Left on SH 7
then L on FM 1771 then L on CR 248 plant on L
Texas Materials: Take 21 west thru Caldwell go L on CR 105 plant on L
Conners: take 6 N to SH 14 go R towards Kosse go L on Cr 413 follow
to plant on R just before FM 1771
Arcosa: Take 6 N to Hearne go Lon FM 448 towards Maysfield go L on
Cr 254 then R on 253 to plant.
20
Number of Trucks and
size owned by vendor
12 Company ends
18 Company bellies
23 leased bellies
10 leased ends
8 Tandems Broker
23 broker bellies
21
Describe any
agreements that
Performance records. On site monitoring by Truck rep or safety Rep.
vendor has in place to
Direct communication
ensure ability to
Will stockpile Grade 1 base in a 30,000 tons stockpile and have tested
perform the specified
by CME out of Bryan prior to Delivery, CME results sent to Brazos co.
work in the bid
Will need approx tonnage needed if more than 30,000 so additional
stockpiles can be made prior to delivery.
Vol. �L I pg. 54()
Bid Request No. 22-082
Page 15 of 17
H. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276
This Section must be completed. Failure to complete this section will disqualify the bid.
Brazos County shall refuse to enter into a contract or other transaction with a person who
owes a debt to the County per V.T.C.A Local Government Code §262.0276.
1. This refusal to award a contract to or enter into a transaction with a person, pertains to an
apparent low bidder or successful proposer that is indebted to the County;
2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation,
partnership, joint venture, limited liability company, and any other entity that proposes
or otherwise seeks to enter into a contract or other transaction with the County requiring
approval by the Commissioner's Court;
3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written
agreements with the County.
4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department
will request a statement of account from the Brazos County Tax Office.
5. Any "debt" as defined above, that is reflected on the statement of account, will be
documented and placed in the bid file. The bid or proposal from the person with the
debt shall be considered "non -responsive" and "not responsible", eliminating it from any
further consideration of award.
6. These provisions shall apply to any "person" owned, partially owned, managed, operated
or represented by a "person" indebted to the County.
Please list all the names of the individuals that have ownership, officers, managers, and
board of directors that you have associated with your entity below.
Name
Steve Stratton
Title (Owner, Officer, Director, Manager, Etc.)
President
Latius Prikryl
Vice President
Brian Riebe
Chief Financial Officer
Randy Meachen
General Manager
Otoi._�_l___ P9• ail
Bid Request No. 22-082
Page 16 of 17
I. ROUSE BILL 89 & DEBARMENT VERIFICATION
Brazos County is federally mandated to adhere to the directions provided in. the President's
Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and
Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support
Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing
respondents/vendors with the Federal General Services Administration's Excluded Parties List
System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office
of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent
certifies that the responding entity and its principals are eligible to participate in this transaction
and have not been subjected to suspension, debarment, or similar ineligibility determined by any
federal, state or local governmental entity and that Respondent is in compliance with the State of
Texas statutes and rules relating to procurement and that Respondent is not listed on the federal
government's terrorism watch list as described in Executive Order 13224. Entities ineligible for
federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized
execute this contract.
The company representative below further affirms, that the company submitting this proposal,
under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract.
Pursuant to Section 2270.001, Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or
limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include an action
made or ordinary business purposes; and
2. "Company" means a for -profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability
partnership, or any limited liability company, including a wholly owned subsidiary,
majority -owned subsidiary, parent company or affiliate of those entities or business
associations that exist to make a profit.
Company Name: Statewide Materials Transport, LTD.
Authorized Company Representative: Kris Meachen
Address: P.O. Box 1080 Manor, Texas 78653
Signat
Date:
Contract #:
v®1. ' 1 Pg. a
Bid Request No. 22-082
Page 17 of 17
The following items should be completed and included in your bid submission. Failure to
include these items will disqualify your bid.
❑ References (Section E)
❑ V.T.C—& Local Government Code §262.0276 for Tax Verification (Section H)
❑ House Bill 89 & Debarment Verification (Section n
❑ All Addendums (if applicable)
❑ Certification of Bid (Section J)
J. CERTIFICATION OF BID
The undersigned affirms that they are duly authorized execute this contract, that this bid has not been
prepared in collusion with any other vendor, and that the contents of this bid have not been communicated
to any other vendor prior to the official opening of this bid.
Signed By:
Typed Name: Kris
Title: Sales & Operations
Company Name: Statewide Materials Transport, LTD
Phone: 979-542-8104
Mailing Address: P.O. Box 1080
Manor, Texas 78653
Email Address: kris@statewidematerials.com
Vendor Tax Identification Number: 14121368626
END OF BID REQUEST NO.22-082
By signing below, Brazos County agrees that this Bid, 22-082 will be awarded as dictated on the
associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the
terms and conditions containe rein.
By:
Brazos County Commissioner's Court: 0u. 4t�11E Pvrtr-s CO3 X#J'r `f ILkcrot
Date: l / a 1 Gta
Attest:
Brazos County Clerk:
REQUEST FOR BID
RE -ADVERTISEMENT FOR BID NO.22-082
Various Aggregates, Cold Mix and Other Road Material
SEALED PROPOSALS TO BE SUBMITTED BEFORE:
Thursday, January 13, 2022 2:00pm CST
TO THE:
BRAZOS COUNTY
PURCHASING DEPARTMENT
200 S. Texas Ave. Suite 352
Bryan, TX 77803
Phone: (979) 361-4290
Fax: (979) 361-4293
Vendors, their employees and/or representatives are prohibited from contacting any official or employee of
Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the
solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to
consider award of the Bid. Any such contact will be grounds for rejection of the vendor's bid.
In compliance with this solicitation, the undersigned proposer having examined the solicitation and
specifications and being familiar with the conditions to be met, hereby submits the following Bid for
furnishing the material and/or services listed on the attached Bid form and agrees to deliver said items at the
locations and for the prices set forth on the Bid form.
Company Name: Texas Materials
By (Print): Derek Schumpert
Title: Terminal Manager
Physical Address: 1320 Arrow Point Dr. Suite 600
Mailing Address: 1320 Arrow Point Dr. Suite 600
Telephone: 979-540-7888 Fax: E-Mail: derek.schumpert@texasmaterials.com
E.
Bid Request No. 22-082
Page 8 of 17
Vendors shall provide a list of at least three (3) references, where work comparable in quality and
scope to that specified has been performed within the past five (5) years. This list should include
the names, phone number and email of the company/entity for which the prior work was
performed to contact these references. A negative reference may be grounds for disqualification
of bid. Bidders are not allowed to use Brazos County as a reference.
Company/Entity: See Attached
Contact:
Phone:
Email:
Company/Entity: See Attached
Contact:
Phone:
Email:
Company/Entity:
Contact:
Phone:
Email:
See Attached
1
MVofTemple
S210 EAvenUe H Bldg C .
Templet
F�Ftt>as Garda
154-MMOM
D&I,9 Ca mty
tq�ss�ta'1:$iFRi�7 '
John E Pena
CIlrofRound Rock -
211 R Maim St
Round Rack TX 78664-5771
MIW Ackermarn .
Ci�sca F=o�'a�irog .
P.O. BDXIM7
Reaurld Rock TX71660
'nitre Pa*er
512 244-OWED
Cash CalskruCHODdompany
pa BOX W9
Affuga file,'Fit7801
' 91 Cash
t
Bid Request No. 22-082
Page 11 of 17
G. QUOTATIONS
The following quantities are estimates of our anticipated purchases and will be used for
tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the
blanks with unit prices that are firm for the entire period of this contract. All unit prices are to
include all delivery charges to Brazos County jobsites, including freight and pumping charges.
The designation of "80,000# Yard" will be delivered to the Road and Bridge yard on
Highway 21 in Bryan. The designation of "80,000 # AWIC" will include charges to deliver
the material anywhere in the County.
The designation of 1158,420 # AWIC" are loads to be delivered in small dump trucks, not
tractor -trailers: and will include charges to deliver the material anywhere in the County.
Some sites do not have adequate space to turn around or do not allow for safe backing of a
trailer to the dump site.
LOADED AND HAULED - F.O.B. BRAZOS COUNTY (PRICE PER TON)
Base
Loaded
58,420#
80,000#
80,000#
Only
Loaded/
Loaded/
Loaded/
Hauled
Hauled
Hauled to
Anywhere
Anywhere
County Yard
in County
in County
on SH 21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
1
30,000
Flex Base - Item 247, Type A,
Grade 1
No Bid
$29.25
$25.00
Product Name:
When order is placed for line item #1 in
Type A Grade 1 Base
this bid, it shall meet or exceed Texas
Stale Department of Highways and
Public Transportation Standard
Specifications for Construction of
Highways, Streets and Bridges, 2004
Edition.
Product Number
2
5;000
Cem Treated Base (Plant Mix) -
Item 276, Class M, Type A,
No Bid
No Bid
No Bid
N O B I d
Grade 1-2
Product Name:
'When order is placed for line item #2
in this bid, it shall meet or exceed Texas
Slate Department of Highways and
Public Transportation Standard
Specifications for Construction of
Highways, Streets and Bridges, 2014
Edition.
Product Number
�a��.pg.
Bid Request No. 22-082
Page 12 of 17
Cold Mix / Asphalt Patch Materials
Loaded
58,420#
80,000#
80,000#
Only
Loaded/
Loaded/
Loaded/
When order is placed for these line items in this bid, it shall
Hauled
Hauled
Hauled to
meet or exceed Texas State Department of Highways and
Public Transportation Standard Specifications for
Construction of Highways, Streets and Bridges, 2004 Edition.
Reference TxDOT 330 Table 3.
Anywhere
in County
Anywhere
III County
County
Yard on SH
21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
TxDOT 330 Type I, Grade AA,
Course Base
NO Bid
3
5,000
Product Name
Product Number
TxDOT 330 Type II, Grade CS,
Medium Surface
No Bid
4
4,000
Product Name
Product Number
TxDOT DMS-9210 Limestone
Rock Asphalt
No Bid
5
1,000
Product Name
Product Number
Surface Aggregates
Loaded 58,4209 80,000#
80,000#
Only Loaded/ Loaded/
Loaded/
When order is placed for these line items in this big it shall meet
or exceed Texas State Department of Highways and Public
Transportation Standard Specifications for Construction of
Highways, Streets and Bridges, 2014 Edition.
Hauled Hauled
Anywhere Anywhere
in County lII County
Hauled to
County
Yard
d on
SH
Item
Tonnage
Description
Per Ton Per Ton Per
Ton
Aggregate Tx DOT Item 302,
4TonPer
Type D, Grade 3 SAC-
No Bid
6
2,000(Limestone)
Product Name
Product Number
Aggregate TxDOT Item 302,
Type D Grade 4 SAC-B
No Bid
7
2,000(Limestone)
Product Name
Product Number
Aggregate TxDOT Item
302, Type L, Grade 4
*Mooj�No B i d
8
1,000
Product Name
Product Number
�P
Vol. pg.g -
Bid Request No. 22-082
Page 13 of 17
Various Materials
Loaded
58,420#
80,000#
Loaded/
When order is placed for these line items in this bid, it shall
Only
Loaded/
Loaded/
Hauled to
meet or exceed Texas State Department of Highways and Public
Transportation Standard Specifications for Construction of
Highways, Streets and Bridges, 2014 Edition,
Hauled
Anywhere
in County
Hauled
Anywhere
in County
County
Yard on
SH 21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
1 1/2" Limestone Backfill
Aggregate - See Specifications on
No Bid
$32.75
$28.50
9
3,000
Page 9-10 of bid
Product Name
1 112- Limestone Aggregate
Product Number
Limestone Screenings
TxDOT Item 334.
$24.00
10
1,000
Reference Table 2 for graduation
Product Name
Limestone Screenings
Product Number
Oversize Aggregate - 3 x 6
TxDOT Item 459 Gabions
No Bid
=
$38.00
I
$33.25
11
2,000
Limestone 3 x 6 -
Product Name
36 Limestone Aggregate
Product Number
Washed Concrete Sand
TxDOT Item 421
No Bid
12
500
Reference Table 6
Product Name
Product Number
Cement Stabilized Sand — See
Specifications on Page 9-10 of bid
No Bid
No Bid
No Bid
No Bid
13
10,000
product Name
Product Number
Rip Rap
Loaded
58,420#
80,0009
Loaded/
When order is placed for these line items in this bid, it shall
meet or exceed Texas State Department of Highways and Public
Transportation Standard Specifications for Construction of
Highways, Streets and Bridges, 2014 Edition.
only
Loaded/
Hauled
Anywhere
in County
Loaded/
Hauled
Anywhere
in County
Hauled to
County
Yard on
SH 21
Item
Tonnage
Description I
Per Ton
Per Ton
Per Ton
Per Ton
14
2,000
Riprap - TxDOT Item 432, Type
R
NO Bid
No Bid
iNo Bid
Product Name
Product Number
15
2,000
Riprap - TxDOT Item 432, 2.3.4
IT' Protection Rip Rap
See Specifications on Page 10 of
No Bid No B i d No Bid
bid
Product Name
Product Number
Bid Request No. 22-082
Page 14 of 17
16
Specific location of
Caldwell Terminal
vendors plant for each
1341 CR 105
line item if more than
one plant
Caldwell, TX 77836
17
Delivery time after
3 Days
receipt of purchase
order
18
Contact person &
Derek Schumpert
phone number at each
g79-540-7888
plant for each item if
different.
19
Directions to plant
From Bryan
21 South to CR 105
South on CR 105 to entrance
20
Number of Trucks and
20 Contract #80,000
size owned by vendor
21
Describe any
agreements that
Current supplier to all area counties
vendor has in place to
ensure ability to
perform the specified
work in the bid
Bid Request No. 22-082
Page 15 of 17
H. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276
This Section must be completed. Failure to complete this section will disqualify the bid.
Brazos County shall refuse to enter into a contract or other transaction with a person who
owes a debt to the County per V.T.C.A Local Government Code §262.0276.
1. This refusal to award a contract to or enter into a transaction with a person, pertains to an
apparent low bidder or successful proposer that is indebted to the County;
2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation,
partnership, joint venture, limited liability company, and any other entity that proposes
or otherwise seeks to enter into a contract or other transaction with the County requiring
approval by the Commissioner's Court;
3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written
agreements with the County.
4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department
will request a statement of account from the Brazos County Tax Office.
5. Any "debt" as defined above, that is reflected on the statement of account, will be
documented and placed in the bid file. The bid or proposal from the person with the
debt shall be considered "non -responsive" and "not responsible", eliminating it from any
further consideration of award.
6. These provisions shall apply to any "person" owned, partially owned, managed, operated
or represented by a "person" indebted to the County.
Please list all the names of the individuals that have ownership, officers, managers, and
board of directors that you have associated with your entity below.
Name
Title (Owner, Officer, Director, Manager, Etc.)
Aaron Price
President
David Young
Vice President
John Shogren
Vice President
Mike Brown
Vice President
Nicholas Shack
Vice President
Derek Angel
Vice President
Bid Request No. 22-082
Page 16 of 17
I. HOUSE BILL 89 & DEBARMENT VERIFICATION
Brazos County is federally mandated to adhere to the directions provided in the President's
Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and
Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support
Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing
respondents/vendors with the Federal General Services Administration's Excluded Parties List
System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office
of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent
certifies that the responding entity and its principals are eligible to participate in this transaction
and have not been subjected to suspension, debarment, or similar ineligibility determined by any
federal, state or local governmental entity and that Respondent is in compliance with the State of
Texas statutes and rules relating to procurement and that Respondent is not listed on the federal
government's terrorism watch list as described in Executive Order 13224. Entities ineligible for
federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized
execute this contract.
The company representative below further affirms, that the company submitting this proposal,
under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract.
Pursuant to Section 2270.001, Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or
limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include an action
made or ordinary business purposes; and
2. "Company" means a for -profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability
partnership, or any limited liability company, including a wholly owned subsidiary,
majority -owned subsidiary, parent company or affiliate of those entities or business
associations that exist to make a profit.
Company Name: Texas Materials
Authorized Company Representative: Derek Schumpert
Address: 1320 Arrow Point Dr. Suite 600
Signature:
Date:
Contract #: 2Z — D Y2
Bid Request No. 22-082
Page 17 of 17
The following items should be completed and included in your bid submission. Failure to
include these items will disqualify your bid.
❑ References (Section E)
❑ V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section H)
❑ House Bill 89 & Debarment Verification (Section n
❑ All Addendums (if applicable)
❑ Certification of Bid (Section .n
J. CERTIFICATION OF BID
The undersigned affirms that they are duly authorized execute this contract, that this bid has not been
prepared in collusion with any other vendor, and that the contents of this bid have not been communicated
to any other vendor prior to the official opening of this bid.
Signed By:
Typed Name: Derek Schumpert
Company Name: Texas Materials
Phone: 979-540-7888
Mailing Address:
v
Title: Terminal Manager
1320 Arrow Point Dr. Suite 600
Email Address: derek.schumpert@texasmaterials.com
Vendor Tax Identification Number: 5 � - I qo [
END OF BID REQUEST NO.22-082
By signing below, Brazos County agrees that this Bid, 22-082 will be awarded as dictated on the
associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the
terms and conditions contained reilfe�in.—re1
By: Nam.
Brazos County Commissioner's Court: _ Uuo, tl E pE-cy-% I CO U-or Y cll&0 &t
Date:
Attest:
Brazos County Clerk:
k I as Ia-a-,
t
Form W-9
(Rov. October 2018)
Depanmert a aW Tiessuy
Internal Rmvnaa Service
Texas Materials
Texas Materials
Request for Taxpayer
Identification Number and Certification
I► Go to lvtvMIMSav/Formal
me tax retum). Nome Is required on
Inc.
aoovo
for instructions and the latest information.
Give Form to the
requester. Do not
send to the IRS.
3 Check appropriate box for federal tax r1p fiwt on of Iho person whose name Is entered on Me 1. Chock only one of the 4 Exemptions (codes apply only to
following seven boxes. certain entities, not Individuals, see
❑ IndrviduaUsVe proprietor or ❑✓ C Corporation instructions on page 3):
❑ S Corporation ❑ Partnership ❑ TrusVwtnto
single -member LLC Exempt payee coda (if any)
❑ Umited ILZIbSty company. Ester the tax classification (C--C corporation, S=S corporation, P=Partnership) ►
Nato: Check the approptiato box In the lino above for the tax classification of the single -member owner. Do not check Exemption from FATCA reporting
LLC It the LLC is classified as a single -member LLC that is disregarded from the owner unless the owner of the LLC Is another LLC that is not disregarded from the Owner for U.S, federal tax purposes. Otherwise, a single -member LLC that Ca
(f any)
Is disregarded from the ovmer should check the appropriate box for the tax classification of Its Owner.
El Other (see Instructions) ► p+XZ"1.I—M ,ews.dowu.rroust
a n orese inumoer, street, and apt, or su'
1320 Arrow Point Dr, Suite 600
Cedar Park, TX 78613
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid
backup withholding. For Individuals, this Is generally your social security number (SSN). However, for o
resident alien; sole proprietor, or disregarded entity, see the Instructions for Part I, later. For other
entities, it is your employer identification number (EIN). If you do not have a number, see How to got a
TIN, later.
Note: If the account Is in more than one name, see the instructions for line 1. Also see Whet Name and
Number To Give the Requester for guidelines on whose number to enter.
Under penalties of perjury, I certify that:
or
name
1. The number shown on this form Is my correct taxpayer Identification number (or I am wailing for a number to be Issued to me); and
2.1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3.1 am a U.S, citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form Of any) indicating that I am exempt from FATCA reporting Is correct.
Certification Instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all Interest and dividends on your tax return. For real estate transactions, item 2 class not apply. For mortgage Interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an Individual retirement arrangement (IRA), and generally, payments
other than Interest and dividends, you are note t ed to sign the certlficaUon, but you ! provide your correct TIN. See the Instructions for Part II, later.
" I Signature of
Here U.S. parson ►
General Instructions
Section references are to the Internal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and Its instructions, such as legislation enacted
after they were published, go to wtv,v.1rs.9ov1FormW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to rile an
information return with the IRS must obtain your correct taxpayer
Identification number (TIN) which may be your social security number
(SSN), Individual taxpayer identification number (ITIN), adoption
taxpayer Identification number (ATIN), or employer identification number
(EIN), to report on an information return the amount paid to you, or other
amount reportable on an Information return, Examples of information
returns Include, but are not limited to, the following.
• Form 1099-INT (interest earned or paid)
Dote► /
• Form 1099-0al (dividends, Inc(ding ose from stocks or mutual
funds)
• Form 1099-MISC (various types of Income, prizes, awards, or gross
proceeds)
• Form 1099-B (stock or mutual fund sales and certain other
transactions by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party nalwork transactions)
• Form 1098 (home mortgage Interest), 1098-E (student Than Interest),
1098-T (tuition)
• Form 1099-0 (canceled debt)
■ Form 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only If you are a U.S. person (including a resident
alien), to provide your correct TIN.
►lyou do not return Form W-9 to the requester with a TiN, you might
be subject to backup withholding. Sea What Is backup withholding,
later.
Cat. No.10231X Farm W-9 (Rev. 1D-2016)
!/od. 3S I fig. aS
REQUEST FOR BID
RE -ADVERTISEMENT FOR BID NO.22-082
Various Aggregates, Cold Mix and Other Road Material
SEALED PROPOSALS TO BE SUBMITTED BEFORE:
Thursday, January 13, 2022 2:OOpm CST
TO THE:
BR.AZOS COUNTY
PURCHASING DEPARTMENT
200 S. Texas Ave. Suite 352
Bryan, TX 77803
Phone: (979) 361-4290
Fax: (979) 361-4293
Vendors, their employees and/or: representatives are prohibited from contacting any official or employee of
Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the
solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to
consider award of the Bid. Any such contact will be grounds for rejection of the vendor's bid.
In compliance with this solicitation, the undersigned proposer having examined the solicitation and
specifications and being familiar with the conditions to be met, hereby submits the following Bid for
furnishing the material and/or services listed on the attached Bid form and agrees to deliver said items at the
locations and for the prices set forth on the Bid form.
Company Name: rj QM,yJ cpvt", firs
By (Print): LAA, _1 j �1tic i-, Title:
Physical Address: 61 ..Li'li4�qr -mil_. IJ/` lgo,. /1C 'T7kb0
Mailing Address: PC) t�a,� 1-3 jp. L-," Ty '7-713,CZ
Telephone:cj%'3 69d -rT(( Fax: 06-5n!c E-Mail: L�s'x Jcwoil.2yf-
pg. a55
Bid Request No. 22-082
Page 2 of 17
Bids will be received at the Brazos County Administration Building, Purchasing Department,
200 South Texas Ave Suite 352, Bryan, Texas until 2:00 p.m., Thursday, January 13, 2022,
at which time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in
this bid request for a one (1) year period beginning February 1, 2022 through January 31,
2023 in accordance with the following Conditions of Bidding.
B. CONDITIONS OF BIDDING
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terms and Conditions and will be
held responsible for having done so:
1. Definitions: In order to simplify the language throughout this bid, the following
definitions shall apply:
a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County,
Texas given the authority to exercise such powers and jurisdiction of all
county business as conferred by the State Constitution and Laws.
C. CONTRACT - An agreement between the County and a Supplier to
furnish supplies and/or services over a designated period of time during
which repeated purchases are made of the commodity specified.
d. CONTRACTOR - The successful Bidder(s) of this bid request.
e. COUNTY - The government of Brazos County, Texas and its authorized
representative.
f. SUB -CONTRACTOR - Any contractor hired by the Contractor or
Supplier to furnish materials and services specified in this bid request.
g. SUPPLIER - Same as Contractor. '
2. Upon acceptance and approval by the Commissioners' Court, this bid effects a working
contract between Brazos County and the successful bidder for the period designated.
3. Bids must be received by the Purchasing Office prior to the time and date specified. The
mere fact that the bid was dispatched will not be considered; the bidder must have the bid
actually delivered.
4. The County reserves the right to accept or reject in part or in whole, any bids submitted,
and to waive any technicalities for the best interest of the County:
5. Brazos County shall not be responsible for any verbal communication between any
employee of the County and any potential bidder. Only written specifications and written
price quotations will be considered.
E Vol.
Bid Request No. 22-082
Page 3 of 17
6. Brazos County reserves the right to reject any bid that does not- fully respond to each
specified item.
7. Bidder must include Tax Identification Number for the bid to be valid.
8. Should there be a change in ownership or management; the contract shall be canceled
unless a mutual agreement is reached with the new owner or manager to continue the
contract with its present provisions and prices. This contract is nontransferable and may
not be reassigned by either party.
9. The County may cancel this contract at any time for any reason, provided a thirty -day
written notice is given.
10. The bid award shall be based on, but not necessarily limited to, the following factors:
a. Unit price
b. Extended price
c. Special needs and requirements of Brazos County
d. Results of testing samples (if required by Brazos County)
e. Delivery
f. References
g. Brazos County's experience with products bid
h. Vendor's past performance record with Brazos County.
11. Although the cost of products to be provided is an essential part of the Bid, Brazos
County is not obligated to award a contract on the sole basis of cost but will award to
vendor considered to be the best value to Brazos County.
12. Acceptance of merchandise, work, and/or equipment provided shall be made by the
County at the sole discretion of the Commissioners Court when all terms and conditions
of the contract and specifications have been met to its satisfaction, including the
submission to the County of any and all documentation as may be required.
13. Title and risk of loss of the goods shall not pass to Brazos County until the County
actually accepts and takes possession of the goods at the point or points of delivery.
14. This agreement shall be governed by the Uniform Commercial Code as adopted in the
State of Texas as effective and in force on the date of this agreement, when applicable.
15. Bids must be submitted on quantities and units of measure specified by the bid
documents. In the event of errors in extended prices the unit price shall govern. Any
suggested change in quantity on the part of the bidder to secure better price or delivery is
welcomed and may be given consideration provided that the bidder also bids on the
quantity specified.
16. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time quoted will
be given consideration in awarding orders. If delivery is not made within a reasonable
Bid Request No. 22-082
Page 4 of 17
time of the specified delivery in the bid, the entire order or contract may be canceled, and
the bidder barred from quoting in future bids.
17. Bids cannot be altered after receiving time. No bid may be withdrawn after opening time
without acceptable reason and with the approval of the Purchasing Agent.
18. Bids must be submitted on this form and returned in a sealed envelope clearly marked
with Vendor Name and Bid Number to ensure proper recognition upon its arrival. Bids
will not be considered if submitted by telephone, fax or any other means of rapid
dispatch, nor will a bid be considered if submitted to any other person or department
other than specifically instructed. Bids received after the expressed date and time listed
in this bid will be rejected or returned unopened to the vendor. Bids submitted by any
other person or department other than the Brazos County Purchasing Department will not
be accepted.
19. It is the Bidder's sole responsibility to print and review all pages of the bid document,
attachments, questions and responses, addenda, and special notices. The Certification of
Bid Form must be completed to include full firm name, mailing address, telephone
number, email address, Vendor Tax Identification number and signed by an authorized
representative of the firm. Failure to provide signature on the Certification of Bid Form
renders bid non -responsive. Failure to complete the submission -of all required forms,
including but not limited to the Reference Page, House Bill 89 & Debarment Verification
form, Questionnaires (when applicable), Addenda, (including• revised forms), and any
other specified forms or documents may be grounds for rejection of entire bid. By
submitting a response to this solicitation, the bidder agrees to comply with HB 1295,
Government Code 2252.908. Bidder agrees to provide Brazos County the "Certificate of
Interested Parties", Form 1295 as required, pending award, renewal, amended or
extended contract.
Visit https://cthics.state.tx.us/whatsnew/elf info forml295.htm for more information.
20. In the event of a needed change in the specifications sent to the bidder, it is understood
that all the foregoing terms shall apply to the addendum or addenda. Any interpretation,
corrections or changes to these specifications will be made by addenda. Sole issuing
authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized
to do so by the Commissioner's Court. Addenda will be made available using the same
distribution method, used to post or make available -the original solicitation. Bidders shall
acknowledge receipt of all addenda or their proposal may be considered non -responsive.
21. It is our policy not to furnish bid results over the phone. Bid results and tabulation sheets
will be posted on the Brazos Valley e-Marketplace (www.brazosbid.ionwave.net) after
bid award by Commissioner's Court.
22. Brazos County reserves the right to extend this contract annually for a maximum of three
(3) additional one (1) year periods with no changes in the terms or conditions of this
contract, if agreed upon by both parties.
23. The successful offeror. agrees to extend prices and terms to all .entities that has entered or
will enter into joint purchasing inter -local cooperation agreement(s) with Brazos County.
Bid Request No. 22-082
Page 5 of 17
24. Three (3) references are to be provided by bidder. Failure to submit references may
result in disqualification of bid. Brazos County department references will not be
accepted.
25. Contractor shall observe and comply with all federal, state and local laws, safety, and
health regulations, ordinances, and all regulations which in any manner effect conduct of
the work or services being performed.
26. Any Subcontracting must be approved prior to commencement of the contract by Brazos
County.
27. Any variation from the specifications in this bid document must be indicated on the bid
or on a separate attachment to the bid and labeled as such.
28. Any brand name, or manufacturer's reference used is considered to be descriptive — not
restrictive — and is indicative of the type and quality the County desires to purchase. Bids
on similar items of like quality will be considered only if it is noted in the bid documents
and accompanied by fully descriptive product literature. All substitutions will contain the
same active ingredients in the same percentages of the items listed in the bid. If notation
of substitution in not made, it is assumed the vendor is bidding the item specified.
29. The County does not guarantee to purchase any minimum or maximum quantities. If any
quantities are listed in the bid, they are estimated quantities used for calculating purposes
only.
30. In the event the Supplier is unable to furnish any item within a reasonable time after order
is placed due to strikes, war or any reason beyond the Supplier's control, the County
reserves the right to purchase these items from any source, without causing this contract
to be canceled.
31. The successful vendor should submit itemized invoices with clearly marked remittance
copies to the following address;
Brazos County Auditors
P.O. Box 914
Bryan, TX 77806
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; all invoices to ,be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the listed
address. Checks will be made payable to the successful vendor only, and shall not
include sub -contractors, assignees, or any other party.
32. As a governmental subdivision, Brazos County is exempt from most types of taxes,
including but not limited to sales tax, excise tax, and import duties. Such costs must not
be included in bid prices. Tax Exemption Certificates can be obtained upon request from
County.
� VoI P ge a
ti
Bid Request No. 22-082
Page 6 of 17
33. Upon award of contract for any commodity or materials purchased by Brazos County, the
vendor agrees -to protect the county from any claim involving patent right infringement,,
copyright infringement, sales franchise disputes.
34. Unless otherwise specified, all items ordered from the successful vendor must be new,
unused, and in first class condition. Products usually packaged for commercial sale shall
be furnished in proper container so as to facilitate storage and handling. '
35. Potential Vendors are advised they may have disclosure requirement pursuant to Texas
Local Government Code, Chapter 176. This law requires persons desiring to do business
with the County to disclose any gifts that have an aggregate value in excess of $250.00
given to any employee of the County, County Official to the County Official's family
members or employment of any employee of the County, County Official or the County
Official's family members during the preceding twelve (12) month period. The
disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas
Local Government Code, Chapter 176 for the details of this law.
36. Bidder understands that Brazos County is a government subject to Texas State and
Federal public information statutes. The requirements of Subchgpter J, Chapter 552,
Government Code, may apply to this bid and the contractor or vendor agrees that the
contract can be terminated if the contractor or vendor knowingly, or intentionally fails to
coinply with a requirement of that subchapter. This provision is mandatory and may not
be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code.
C. SPECIAL PROVISIONS
1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department, during
regular working days, and between the hours of 7:30 A.M. and 5:00 P.M. Monday
through Thursday, unless otherwise requested by the County and loaded into County
trucks by the Supplier; or loaded and hauled and delivered anywhere in the County by the
Supplier during the mentioned working days and hours.
2. Vendor will be required to notify the Brazos County Road & Bridge in the event of
unforeseen delay arising in the delivery of a specified shipment. In the event a shipment
will not arrive at the job site within two (2) hours of designated time Brazos County shall
have the right to refuse acceptance of the order.
3. Vendor will be required to deliver to Brazos County Road and Bridge Department or job
site in Brazos County when and where requested and remain on the job with truck and
operator as long as required to completely place load.
4. Brazos County reserves the right to test any materials delivered at the requested site for
compliance with specifications. The Bidder will remove immediately from the job site or
right of way any materials that are deemed unsatisfactory, at no cost to the County.
5. Material Safety Data Sheets and Placards must be furnished at the time of delivery as
specified by State and Federal Regulations (IF APPLICABLE).
6. Any Vendor vehicles traveling on County roads will not exceed its legal gross weight.
Vol. Pg.
Bid Request No. 227082
Page 7 of 17
7. If samples or sample testing is required, Brazos County will perform test through a third
party. Vendor will be required to allow the third -party access to the facilities in order to
acquire samples for testing. Failure to submit requested testing may disqualify bid.
D. INSURANCE REQUIREMENTS
1. The Bidder shall instruct his insurance, agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this section.
Please note that such Certificates of Insurance and any required bonds must be issued and
then approved by Brazos County Risk Management. The Certificate of Insurance must be
approved by Risk Management before any deliveries can be made.
2. The Bidder shall furnish and keep in full force the following insurance during the term of
this Contract:
a. Statutory Workmen's Compensation and 1,000,000 Employer's Liability
Insurance with waiver of subrogation.
b. General Liability with limits for bodily injury and for property damages of not
less than $2,000,000 aggregate, 1,000,000 each occurrence with Brazos County
named as an additional insured and waiver of subrogation.
c. Comprehensive Automotive Liability with $1,000,000 CSL for Bodily Injury and
Property Damage Liability.
d. Cargo Insurance to sufficiently cover materials transported.
3. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Bidder receives notification of award.
4. The Vendor agrees to release and hold harmless Brazos County from any and all claims
and liability due to the acts of the Vendor's employees and the operation of his
equipment. The Vendor also agrees to hold harmless Brazos County from any and all
expenses, including attorney fees, incurred by Brazos County in litigation or otherwise
resisting such claims or liabilities as a result of the Vendor's employees' activities.
Further, the Vendor agrees to protect, indemnify and hold harmless Brazos County from
and against all claims, demands and causes of action of every kind and character brought
by any employees of the Vendor against Brazos County due to personal injuries and/or
death to such employee resulting from any neglect act, by either commission or omission
on the part of the vendor or Brazos County.
Bid Request No. 22-082
Page 8 of 17
E. REFERENCES
Vendors shall provide a list of at least three (3) references, where work comparable in quality and
scope to that specified has been performed within the past five (5) years. This list should include
the names, phone number and email of the company/entity for which the prior work was
performed to coritact these references. A negative reference may be grounds for disqualification
of bid. Bidders are not allowed to use Brazos County as a reference.
Company/Entity:
Contact: any S-;K ; �-�•
Phone: 9-19 - 57q- 133 -7
Email:
Company/Entity: _ rlwb#,rA0W% C. f`.'a u"i
Contact: �o,2a,l -T ret..� .S • i
Phone: t 77 — 3 Z e4— Z .NI
Email:
Company/Entity: `fi
Contact: to c ��p �•,.�
Phone:
Email:
Bid Request No. 22-082
Page 9 of 17
F. SPECIFICATIONS
Unless otherwise specified, when order is placed all items in this bid shall meet or exceed
Texas State Department of Highways and Public Transportation Standard Specifications
for Construction of Highways, Streets and Bridges, 2014 Edition, except line item #1, 3,
& 4 2004 Edition shall apply for these line items. Each type and grade may be subject to
"Quality" testing and acceptance by Brazos County.
2. Contractor will be required and responsible for maintaining proper permits to operate on
Brazos County roads and/or property.
Any variation from these specifications must be indicated on the Bid or on a separate
attachment to the Bid and labeled as such.
4. This applies to rail delivery only. Due to rapidly fluctuating costs associated with rail
delivery of Aggregate Products, this bid can be reviewed quarterly. At the request of the
awarded Suppliers(s), after the first 60 calendar days of. each quarter, the Primary and
Secondary Contractor(s), if applicable, along with Brazos County, will evaluate the
awarded bid price. Contractor will be responsible for initiating any change in price and
providing proof of the increase in cost. If the pricing is still agreeable to the
Contractor(s) and/or Brazos County, the bid will continue to be in place for the following
quarter. If the pricing is not acceptable by either the Contractor(s) or Brazos County, the
contract will be cancelled, and the items will be listed for bid again. At any given time, a
price may be set for the duration of this bid iipon agreement between the Primary and
Secondary Contractors and Brazos County.
5. All pricing given that does not have rail delivery will remain firm for the term of this
contract.
6. SPECIFICATIONS FOR CEMENT STABILIZED SAND
a. CEMENT -Type I Portland Cement conforming to ASTM C150.
b. SAND - Clean durable sand meeting grading requirements for fine aggregates of
ASTM C33, and the following requirements:
i. CIassified as SW, SP, or SM by the United Soil Classification System of
ASTM D2487.
ii. Deleterious materials:
1. Clay lumps, ASTM C142; less than 0.5 percent.
2. Lightweight pieces, ASTM C123; less than 5.0 percent.
3. Organic impurities, ASTM C40; color no darker than standard color.
4. Plasticity index of 4 or Iess when tested in accordance with ASTM
D4318.
c. WATER - Potable water, free of oils, acids, alkalis, organic matter, �or other
deleterious substances, meeting requirements of ASTM C94.
d. TESTING REQUIREMENTS
i. Mixing plant inspections may be performed periodically. Material samples
shall be collected and tested for change in material characteristics.
Vol. I pg.
IN
Bid Request No. 22-082
Page 10 of 17
ii. Random samples of delivered product may be. taken in the field at point of
delivery. for each day of placement in the work area: -Specimens will be
prepared in accordance with ASTM D1632 and tested for compressive strength
in accordance with ASTM D1633.
iii. The cement content may be tested at the discretion of the County.
iv. DESIGN REQUIREMENTS: Design sand -cement mixture to produce a
minimum unconfined compressive strength of 50 pounds per square inch in 48
hours and 100 pounds per square inch in 7 days when compacted to 95% in
accordance to ASTM D558 and when cured in accordance with ASTM D1632,
and tested in accordance with ASTM D1633. Mix for general use shall contain
a•minimum of 1-%2 sacks of cement per cubic yard. Compact mix with moisture
content between 0% to 2% above optimum. The maximum compressive
strength in 7 days shall be 400 psi. Brazos County will not pay for any
materials that do not meet the minimum compressive strength requirements or
any materials that exceed the maximum compressive strength requirements.
e. MIXING:
i. Thoroughly mix sand, cement, and water in proportions specified by the
Design Requirements using a pugmill-type mixer. The plant shall be equipped
with automatic weight controls to ensure correct mix proportions.
ii. Stamp batch ticket at plant with time of loading directly after mixing. Material
not placed and compacted within 4 hours after mixing shall be rejected.
iii. SPEECIFICATIONS FOR 1 Y." BACKFILL AGGREGATE (LIMESTONE)
1. Provide a material of , specified ' size, 1 %z inch crushed and washed,
limestone.
iv. SPECIFICATIONS FOR PROTECTION RIPRAP
1. TxDOT Item 432, 2.3.4 Ref Table I & 2 Material may consist of
limestone or broken concrete. Cut all exposed reinforcement flush with
all surfaces.
VOL J-_ P�.
Bid Request No. 22-082
Page 11 of 17
G. QUOTATIONS
The following quantities are estimates of our anticipated purchases and will be used for
tabulation purposes only. The specified estimates are not guaranteed minimums. Fill in the
blanks with unit prices that are firm for the entire period of this contract. All unit prices are to
include all delivery charges to Brazos County jobsites, including freight and pumping charges.
The designation of "80,000# Yard" will be delivered to the Road and Bridge yard on
Highway 21 in Bryan. The designation of "80,000 # AWIC" will include charges to deliver
the material anywhere in the County.
The designation -of "58,420 # AWIC" are loads to be delivered in small dump trucks, not
tractor -trailers; and will include charges to deliver the material anywhere in the County.
Some sites do not have adequate space to turn around or do not allow for safe backing of a
trailer to the dump site.
LOADED AND HAULED - F.O.B. BRAZOS COUNTY (PRICE PER TON) .
Base
Loaded
58,420#
80,000#
80,000#
Only
Loaded/
Loaded/
Loaded/
Hauled
Hauled
Hauled to
Anywhere
Anywhere
County Yard
in County
in County
on SH 21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
1
30,000
Flex Base - Item 247, Type A,
dv
Z9' S�
Zq Sd
Grade 1
Product Name:
When order is placed for line item 41 in
this hid, it shall meet or exceed Texas
State Department of Highways and
(Public Transportation Standard
Specifications for Construction of
Highways, Streets and Bridges, 2004
Edition.
Product Number
TM ON2
2
5,000
Cem Treated Base (Plant Mix) -
Item 276, Class M, Type A,
c..I,, ••
�j �,°'
s2.°"
SZ. ••
Grade 1-2
Product Name:
*When order is placed for line item #2
in this bid, it shall meet or exceed Texas
State Department of Highways and
Public Transportation Standard
Specifications for Construction of
Highways, Streets and Bridges, 2014
Edition.
Product Number
'--US 0 43
V _26_ Pg.a�s-
k-
Bid Request No. 22-082
1 Page 12 of 17
Cold Mix / Asphalt Patch Materials
Loaded
58,420#
80,000#
80,000#
.
Only
Loaded/
Loaded/
Loaded/
Own order is placed for these line items in this bid, it shall
Hauled
Hauled
Hauled to
meet or exceed Texas, State Department of Highways and
Anywhere
Anywhere
County
Public Transportation Standard Specifications for
In County
III County
Yard on SH
Construction of Highways, Streets and Bridges, 2004 Edition.
Reference TxDOT 330 Table 3. '•
21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
TxDOT 330 Type I, Grade AA,
A
Course Base
�`�
3
5,000
Product Name
Product Number
TxDOT 330 Type_ II, Grade CS,
ff
Medium Surface
4
4,000
Product Name
Product Number
TxDOT DMS-9210 Limestone
Lr -
Rock Asphalt
r`i C1
5
1,000
Product Name
Product Number
Surface Aggregates
Loaded 58,420# 80,000#
80,000#
Only Loaded/ Loaded/ '
Loaded/
When order is placed for these line items in this bid, it shall meet
Hauled Hauled
Hauled to
or exceed Texas State Department of Highways and Public
Anywhere Anywhere
County
Transportation Standard Specifications for Construction of
Highways, Streets and Bridges, 2014 Edition.
in County in County
Yard on
SH 21
Item
Tonnage
Description
Per Ton Per Ton Per Ton
Per Ton
X
Aggregate Tx DOT Item 302,
Type D, Grade 3 SA C-B
do 64
6
2,000(Limestone)
Product Name
Product Number
Aggregate TxDOT Item 302,
Type D Grade 4 SAC-B
7
2,000
Limestone
Product Name
Product Number
Aggregate TxDOT Item
302, Type L, Grade 4
8
1,000(
Product Name
Product Number
Bid Request No. 22-082
Page 13 of 17
Various Materials
Loaded
58,420#
80,000#
Loaded/
When order is placed for these line items in this bid, it shall
Only
Loaded/
Loaded/
Hauled to
meet or exceed Texas State Department of Highways and Public
Hauled
Hauled
County
Transportation Standard Specifications for Construction of
Anywhere
Anywhere
Yard on
Highways, Streets and Bridges, 2014 Edition.
in County
in County
SH 21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
1 1/2" Limestone Backfill
Aggregate - See Specifications on
�• °`
37 •'
35 °
9
3,000
Page 9-10 of bid
Product Name
"
Product Number
T!A o 51
Limestone Screenings
r
TxDOT Item 334
Jlio�� �1
10
1,000
Reference Table 2 for raduation
Product Name
Product Number
Oversize Aggregate - 3 x 6
TxDOT Item 459 Gabions
11
2,000
Limestone 3 x 6
Product Name
3 X 5 ut'As font
Product Number
7M o Sd
Washed Concrete Sand
TxDOT Item 421
Z3 • S�
12
500
Reference Table 6
Product Name
�,,� S
Product Number
-rmL
Cement Stabilized Sand — See
Specifications on Page 9-10 of bid
28- 50
35.f�
33. sa
33.Cz
13
10,000
Product Name
SU6.6 S
Product Number
-TAck o ,%-7
Rip Rap
Loaded
58,420#
80,000#
Loaded/
When order is placed for these line items in this bid, it shall
Only
Loaded/
Loaded/
Hauled to
meet or exceed Texas State Department of Highways and Public
Hauled
Hauled
County
Transportation Standard Specifications for Construction of
Anywhere
Anywhere
Yard on
Highways, Streets and Bridges, 2014 Edition.
in County
in County
SH 21
Item
Tonnage
Description
Per Ton
Per Ton
Per Ton
Per Ton
14
2,000
Riprap - TxDOT Item 432, Type
y,•..
45. �•
4� �•
R
Product Name
a"Y'l "
Product Number
-rAA p C-1
15
2,000
Riprap - TxDOT Item 432, 2.3.4
12" Protection Rip Rap
�...r ..
1
�
S. S
•�
See Specifications on Page 10 of
bid
Product Name
" 214" Rh RL7
Product Number
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Bid Request No. 22-082
Page 15 of 17
H. V.T.C.A. LOCAL GOVERNMENT CODE §262.0276
This Section must be completed. Failure to complete this section will disqualify the bid.
Brazos County shall refuse to enter into a contract or other transaction with a person who
owes a debt to the County per V.T.C.A Local Government Code §262.0276.
1. This refusal to award a contract to or enter into a transaction with a person, pertains to an
apparent low bidder or successful proposer that is indebted to the County;
2. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation,
partnership, joint venture, limited liability company, and any other entity that proposes
or otherwise seeks to enter into a contract or other transaction with the County requiring
approval by the Commissioner's Court;
3. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written
agreements with the County.
4. Prior to award of a contract by the Commissioners' Court, the Purchasing Department
will request a statement of account from the Brazos County Tax Office.
5. Any "debt" as defined above, that is reflected on the statement of account, will be
documented and placed in the bid file. The bid or proposal from the person with the
debt shall be considered "non -responsive" and "not responsible", eliminating it from any
further consideration of award.
6. These provisions shall apply to any "person" owned, partially owned, managed, operated
or represented by a "person" indebted to the County.
Please list all the names of the individuals that have ownership, officers, managers, and
board of directors that you have associated with your entity below.
Name
Title (Owner, Officer, Director, Manager, Etc.)
0. E. �i,,�t
voi. _35L_ Pg.,;LLA
Bid. Request No. 22-082
Page 16 of 17
I., HOUSE BILL 89 & DEBARMENT VERIFICATION
Brazos County is federally mandated to adhere to the directions provided in the President's
Executive Order (EO) 13224, Executive Order on Terrorist Financing — BIocking Property and
Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support
Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing
respondents/vendors with the Federal General Services Administration's Excluded Parties List
System (EPLS, .https://www.sam.gov), which is inclusive of the United States Treasury's Office
of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent
certifies that the responding entity and its principals are eligible to participate in this transaction
and have not been subjected to suspension, debarment, or similar ineligibility determined by any
federal, state or local governmental entity and that Respondent is in compliance with the State of
Texas statutes and rules relating to procurement and that Respondent is not listed on the federal
government's terrorism watch list as described in Executive Order 13224. Entities ineligible for
federal procurement are listed at https://www.sam.gov..
The undersigned affirms the non -debarment statement above, that they are duly authorized
execute this contract.
The company representative below further affirms, that the company submitting this proposal,
under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract.
Pursuant to Section 2270.001, Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that is intended to penalize, inflict economic harm on, or
limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include an action
made or ordinary business purposes; and
2. "Company" means a , for -profit sole proprietorship, organization, association,
corporation, partnership, joint venture; limited partnership, limited liability
partnership, or any limited liability company, including a wholly owned• subsidiary,
majority -owned subsidiary, parent company or affiliate of those entities or business
associations that exist to make a profit.
Company Name:
Authorized Company Representative:
Address: �V o� �� P
kyr-h, TK —ps,/7
Signature:
Date: / - /2 -
Contract #: A F3 22- C7 Z
Bid Request No. 22-082
Page 17 of 17
The following items should be completed and included in your bid submission. Failure to
include these items will disqualify your bid.
❑ References (Section E)
❑ V.T.C.A. Local Government Code §262.0276 for Tax Verification (Section H)
❑ House Bill 89 & Debarment Verification (Section 1)
❑ All Addendums (if applicable)
❑ Certification of Bid (Section J)
J. CERTIFICATION OF BID
The undersigned affirms that they are duly authorized execute this contract, that this bid has not been
prepared in collusion with any other vendor, and that the contents of this bid have not been communicated
to any other vendor prior to the official opening of this bid.
Signed By: Lam,
Typed Name: p. Title: 1W
Company Name: J exec,n
Phone: ?79-,96 --nl I
Mailing Address: 36K 139
-M -7-7 8G2
Email Address: (�r4„ Sis; Alt 7 �1Gt art.
Vendor Tax Identification Number: 3 Z —U Z
END OF BID REQUEST NO.22-082
By signing below, Brazos County agrees that this Bid, 22-082 will be awarded as dictated on the
associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the
terms and conditions contai reT er-ia. .
Brazos County Commissioner's Court: DVl A 06- PIET-(MS, COu N7-,r JuC)COt
Date: I / sr /a.-L
Attest:
Brazos
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Item Coversheet
Page 1 of 1
BRAZOS COUNTY
BRYAN,TEXAS
Fal
DEPARTMENT:
Road and Bridge NUMBER: CC2022 Southern Pointe Sect 102
Final Plat
DATE OF COURT MEETING: 1/25/2022
ITEM:
Approval of the Final Plat of Southern Pointe Subdivision Section 102, 9.899 Acres; Sterrett
D. Smith League, A-210; Brazos County, Texas. Site is located in Precinct 1.
TO:
Commissioners Court
FROM:
Karen Tyler
DATE:
01 /18/2022
FISCAL IMPACT:
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
NOTES/EXCEPTIONS: Owner/Developer: Southern Pointe LLC
Engineer/Surveyor: Schultz Engineering/Kerr Surveying
ATTACHMENTS:
Fite Name Description Type
Brazos County Plat Application FP.pdf Application for Development Backup Material
Final Plat Southem Pnt Sec 102 Pp 1 of 2.odf Plat (Pg 1 of 2) Backup Material
Southem Pnt Sec 102 Final Plat Pg 2 of Ind f Plat (Pg 2 of 2) Backup Material
Q:R7 .1
Duane Peters Date
County Judge
Vol. 35 � _ pg._,P 75-
htti)s://brazos.novusagenda.com/agendaweb/CoverSheet.aspx?ItemID=25150&MeetingID... 1 /20/2022
Brazos County Road & Bridge Office
2617 SH 21 West
Bryan, TX 77803
Telephone: (979) 822-2127
Fax: (979 775-0456
Email: Plats(ci)-brazoscountytx.gov
PLAT APPLICATION
PROPERTYSUBJECT
APPLICATION DATE ':3-5-21
FORMATION
IN—TI
RESUBMITTAL: YES NO
PROJECT / SUBDIVISION NAME: Southern Pointe Section 102
PROJECT ADDRESS OR LOCATION: Darlington Avenue
LEGAL DESCRIPTION: Sterrett D. Smith League, A-210
IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS: N/A
NUMBER OF LOTS: 56
TOTAL ACREAGE 9.899
JURISDICTION :
CITY LIMITS
Z College Station ETJ
OUTSIDE ALL CITY LIMITS AND ETJs
• Notification of Application completeness will be given within 10 days of Application date. All incomplete Applications will be rejected.
This Application shall expire five (5) years from the Application date of the project.
TYPE OF
•
MASTER PLAN
SIMPLIFIED PLAT PRELIMINARY PLAN
FINAL PLAT
AMENDING PLAT
REPLAT
APPLICATION
PURPOSE
F71RESIDENTIAL
E
MANUFACTURED RENTAL COMMUNITY
❑CQMMERCIAL
OTHER (Please explain):
IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA?
NO
Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed
Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data
On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Flocdplain
Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special
flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or
employee of Brazos County in the event flooding or flood damage does occur.
• • •
WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? YES NO
`fr'✓i^iLi[Lr'pie f aw• b,„. Y.�,? T % 4 'Ew ih :5
APPL�C�fNtIIS�Ft�AON r� _'�� r� t a€
-a„ _._r3.d,.<Y �,..�'���ru.::1�L•w :s,..�. .�xriE`,...,.r.�.x .? �'Z�.
FIRM NAME: BV Southern Pointe Development Inc.
CONTACT: Wallace Phillips
ADDRESS:1645 Greens Prairie Road West
CITY: College Station
STATE: TX
ZIP: 77845
PHONE: 979.255.4466
FAX:
EMAIL: wsphillips3@gmail.com
'S'�xv . "�iC f .Y-.KS-a 'G- 'Fmx r �'r''3v' _ -�St ^'n ✓Z�4� s m5Y <5}it4 Gy'�.
' �.l�,�a *�` � ,. 5 ��sr ,5",
FIRM NAME: BV Southern Pointe Development Inc.
CONTACT: Wallace Phillips
ADDRESS:1645 Greens Prairie Road West
:College Station
STATE: TX
ZIP: 77845
PHONE: 979.255.4466
FAX:
EMAIL: wsphillips3@gmail.com
r'- . ,.t
EyGINF4F211uF,OR ATION
_.
ew
RR
....91 ' r" 4
FIRM NAME: Schultz Engineering, LLC
CONTACT: Joe Schultz, PE
ADDRESS: 911 Southwest Parkway E
CITY: College Station
STATE: TX
ZIP: 77840
PHONE: 979-764-3900
FAX: 979-764-3910
EMAIL: eng@schuitzeng.com
#T
suRvrOR tNFo�rnoN� yy��
±.i..ar,,...,.U0�.. _ _.... .,.... „.,='S,h.7r,.:.+s . ,_.._ � _ sax. ..>r .3LF i.fii« ...:''_ xt
FIRM NAME: Kerr Surveying, LLC
CONTACT: Brad Kerr
ADDRESS: 409 N Texas Ave
CITY: Bryan
STATE: TX
ZIP: 77803
PHONE: 979-268-3195
FAX:
EMAIL: brad.kerr@suddenlinkmail.com
xr%- '£ s s'C `*I
OTt11=R INFORMATION r risx r r t i sr 3 r fix{ `� N Nt.,
ai",,ii.,r *,4w 4:x'fYVxw'.*'�t&§£r?..1[.e<:;,..:1'ki9'.."',.°knb,.7�:r,:,:..t"�,,.tw.r.,-:`.E..rSi«,.ee s...i�4..s.� iEY,t,•Y`;,�1+.":e£a`T..?ir�rx'i+.` "i a..';�i
FIRM NAME:
CONTACT:
ADDRESS:
CITY:
STATE:
ZIP:
PHONE:
FAX:
EMAIL:
By my signature, I hereby affirm that I am the property Owner of record, or if the Applicant Is an organization or business entity, that authorization
has been granted to represent the Owner, organization or business in this Application. I certify that the preceding information is complete and
accurate, and it is understood that I agree to the Development/Subdivision of this property.
SIGN A
R��
PRINTED NAME: Wallace Phillips
DATE:3-5-21
SIGNATUREa425E4a2a6cD449...
PRINTED NAME:
DATE:
By signing this form, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of
Application indicated on page one of this Application. The Owner further acknowledges that submission of an Application does not in any way obligate
the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the
Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation.
CALCULATIONSOF
MASTER PLAN: No charge SIMPLIFIED PLAT: $100 PRELIMINARY PLAN: $150 + $5 per lot
FINAL PLAT: $150 + $10 per lot AMENDING PLAT: $100 REPLAT: $150
DATE APPLICATION RECEIVED: / / l DATE APPLICATION RECEIVED / REJECTED: /
SIGNATURE:
SIGNATURE:
Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive II
requirements for any additional Information not contained as part of this Application which may also be needed as a part of the review process.
Application Check List:
Copies of finished plat with corrections (if any):
V/ Three (3) hard copies to Brazos County
r/ One (1) .pdf copy to Brazos County
✓ One (1) .dwg copy to Brazos County
One (1) hard copy to Brazos County Health District
One (1) hard copy to Brazos County 911
One (1) hard copy to local Water District or Company
Letters of approval (to be sent by the approving institution directly to Brazos County Engineering):
Letter from Brazos County Health District - For On -site sewage evaluation.
Letter from Brazos County 911 - For Road names.
Letter from Water District or Company. - Stating water availability, etc.
If property is within an Extraterritorial Jurisdiction (ETJ) of a City:
[]Approval notification from appropriate City.
Applicant attests that they have signed this Application in the capacity designated, if any, and further attests
that they have read document and the statement contained herein and any attached are true and factual. All
Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that
this Application is not finished or dated until all documents listed above are filed at the Brazos County
Engineering Office and all applicable blanks are filled in the Application above.
Every Simplified Plat shall include all of the following:
Title Block with the following information:
7 Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and
surveyor.
7 Proposed name of Subdivision. (Subdivision name & Street names will be approved through
the Brazos County 911.) (Replats need to retain original Subdivision name.)
Date of preparation. (Include the date of any revisions on the plat.)
Engineer's scale in feet.
Total area intended to be developed.
Proposed number of Lots to be developed.
Re -plat or Amending Plat, existing Lot and Block description or Abstract name and number.
North arrow.
Drawn on 24" x 36" sheet to scale of 100-feet per inch or larger.
Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract.
All horizontal control and vertical elevations depicted on the plat shall be tied to NAD83 and NAVD
1988 Datum.
�A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in
detail to identify the location of the proposed plat.
7AII adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number,
and existing use.
10All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the
face of the plat drawing.
77 County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district
boundaries and Subdivision section and/or phase boundaries.
Road names and Right -of -Way width for all Roads. (Existing and proposed)
All existing and proposed plat boundary lines, phase/section lines, and Lot lines with bearings and
dimensions.
Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.)
Pipelines: label company with volume and page.
All certification language as found in Appendix C.
Easements and rights -of -way shall be dedicated to the public. The dedication of all Easements
and rights -of -way shall be accomplished free of liens. The dedication shall be accompanied by the
Certificate of Ownership and Dedication language found in Appendix C. The Owner's and any lien
holder's dedication, and restrictions if any duly acknowledged in the manner required for
acknowledgement of deeds, shall also be provided.
VAII proposed Easements and existing Easements of record that have a designated, route shall be
shown on the plat with bearings and dimensions. The Owner shall be responsible for coordinating
with all Utility Providers the location of all utility Easements that are shown on the Final Plat.
Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within
an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plat note.
WIMetes and bounds description of the property to be subdivided shall be certified by a Registered
Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and
distances to a corner of the original land grant survey of which the Subdivision is a part, according
vol..�l Pg.
to the best available data. (Shown on drawing; not separate description)
All Subdivision external corners, angle points, points of curvature and points of tangency shall be
set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded and shall be a
TxDOT "Light Duty Setting" monument with an aluminum or bronze disk as specified in Appendix C
of the TxDOT Survey Manual of April 2011. Alternately, Bernsten® Standard Aluminum Base
monument (or equivalent as approved by the County Engineer) embedded and backfilled with
compacted sand may be used. All Daughter Lots, Blocks and rights -of -way within the Subdivision
shall be fully monumented in compliance with the Texas Board of Professional Land Surveying Act
and the Board Rules set by a Registered Professional Land Surveyor (RPLS) before the plat is
recorded.
Primary control points or descriptions and ties to such control points, to which, later, all dimensions,
angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with
respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a
part. All boundaries shall be tied to a County control monument.
F71The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the
Owner's dedication.
The On -site Sewage Facility (OSSF) setback as required by the Brazos County Health District.
The location, zone classification and panel Effective Date of the 100-Year Floodplain as identified
on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal
Emergency Management Agency (FEMA).
If there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A
classification, or if there exists within or adjacent to the plat any water courses whose upstream
drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year
Floodplain as determined by an engineering study under the seal of a Registered Professional
Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points
within the plat.
BFE's shall be shown for all points within the plat, as determined by the results of an engineering
study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the
plat, the BFE established by the accompanying FEMA- published flood study may be substituted for
the engineering study.
A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot
within the plat. This minimum FFE shall be twelve (12) inches higher than the highest spot
elevation that is located within five (5) feet outside the perimeter of the Building, or two -feet above
the BFE, whichever is higher.
17 If any areas within the plat include a 100-Year Floodplain (as determined by the results of an
engineering study or as established by FEMA), a benchmark shall be established by the Owner
within or immediately adjacent to the boundary of the plat. The location, description and elevation
of the benchmark are required to be identified on the face of the plat. The elevation of this
benchmark shall utilize the same vertical datum as that used in the engineering study to determine
the FFE.
17 A separate drawing containing both existing and proposed topographic information at 2-FT contour
intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts
(existing & proposed).
7 The certification language as found in Appendix C for both the Commissioner's Court approval and
the County Clerk's filing certificate shall be located on the face of the plat. These signatures shall
be obtained after approval by the Brazos County Commissioner's Court.
If any Lot within the plat will be served by a well or an On -site Sewage Facility (OSSF), a letter
must be provided by the Brazos County Health District stating they have examined the plat and that
it is in compliance with the Brazos County On -site Sewage Facility (OSSF) Regulations,
Construction Standards for On -site Sewage Facility (OSSF) Regulations as published by the Texas
Commission on Environmental Quality (TCEQ). This letter must be signed by a representative of
the District prior to Final Plat approval.
F7If the plat contains a water well site, there shall be a depiction of the TCEQ separation
Vol. �® Pg•
requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41.
If rural route mailboxes are proposed, the plat note as found in Appendix G.2 for placement of such
mailboxes shall be shown on the face of the plat.
If any areas of the plat are located outside of all incorporated areas, the plat note as found in
Appendix GA regarding the requirement to obtain a unique Development Permit from the Brazos
County Floodplain Administrator prior to locating or altering a structure or land shall be placed on
the plat.
It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not
duplicated. Subdivisions with different sections are considered unique. The Owner shall check with
the County Clerk's records for verification.
W1Driveway culverts for all Lots shall be designed by a Licensed Professional Engineer.
❑✓ If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT)
controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are
required to be submitted with the Preliminary Plan stating that the general entrance or driveway
configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required
prior to approval of Final Plat.
❑� The diameter and length for each driveway culvert shall be shown on a table on the plat. This
information shall also be placed in the deed restrictions for the Lots in the Subdivision.
The Owner shall provide a letter of serviceability from an entity or entities providing water service
or a letter stating that no service is available within 300 feet of the Subdivision and certifying that
the Lots are suitable for private wells.
Any Improvements proposed within the Right -of -Way including, but not limited to, irrigation,
landscaping, sidewalks, Subdivision identification signs, etc. shall be maintained in accordance
with an executed license agreement between the County and the Owner.
This check list along with the required copies of the plat shall be submitted to the County Engineer
for approval.
FVILocation and size of all existing and proposed subsurface and surface water drainage facilities,
including water bodies on or immediately adjacent to the subject property and detention basins, if
needed.
All existing and proposed water courses or manmade drainage channels shall be located within a
Common Area to be maintained by Owner.
Vol. 35vI Pg. ,981
MASTER PLAN / PRELIMINARY PLAN REQUIREMENTS
Every Master Plan / Preliminary Plan shall include all of the following:
Title Block with the following information:
Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and
surveyor.
Proposed name of Subdivision. (Subdivision name & Street names will be approved through
the Brazos County 911.)
Date of preparation. (Include the date of any revisions on the plan.)
Engineer's scale in feet.
Total area intended to be developed.
Proposed number of Lots to be developed.
Abstract name and number.
The Preliminary Plan shall carry the legend "PRELIMINARY PLAN FOR REVIEW PURPOSES
ONLY".
North arrow.
Drawn on 24" x 36" sheet to scale of 100-feet per inch or larger.
Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract.
All horizontal control and vertical elevations depicted on the plan shall be tied to NAD83 and NAVD 1988
Datum.
�A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient- in
detail to identify the location of the proposed plan.
FIAII adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number,
and existing use.
All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the
face of the plan drawing.
County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district
boundaries and Subdivision section and/or phase boundaries.
Road names and Road designation (whether the Road will be public or privately owned), pavement
width and Right -of -Way width for all proposed Roads within and all existing Roads abutting the
plan. (Proposed and existing)
All existing and proposed plan boundary lines, phase/section lines, and Lot lines with bearings and
dimensions.
Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) (Existing and
proposed.)
Pipelines: label company with volume and page.
The Preliminary Plan (including the entire Parent Tract if only a portion of that tract is to be
subdivided) shall be shown on a single sheet, regardless of its acreage. The Preliminary Plan may
also be shown on multiple sheets if necessary to show all detail and required information as
required by this section.
Size, in acres, of all Daughter Tracts.
Centerline tangent lengths and curve data for all proposed Roads.
Easements and rights -of -way shall be dedicated to the public. The dedication of all Easements
and rights -of -way shall be accomplished free of liens.
Vol. �l Pg. oZ� oa
All proposed Easements and existing Easements of record that have a designated route shall be
shown on the plan with bearings and dimensions. The Owner shall be responsible for coordinating
with all Utility Providers the location of all utility Easements that are shown on the Final Plat.
Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within
an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plan note.
Metes and bounds description of the property to be subdivided shall be certified by a Registered
Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and
distances to a corner of the original land grant survey of which the Subdivision is a part, according
to the best available data. (Shown on drawing; not separate description)
Primary control points or descriptions and ties to such control points, to which, later, all dimensions,
angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with
respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a
part. All boundaries shall be tied to a County control monument.
❑ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the
Owner's dedication.
The On -site Sewage Facility (OSSF) setback as required by the Brazos County Health District.
❑ The location, zone classification and panel Effective Date of the 100-Year Floodplain as identified
on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal
Emergency Management Agency (FEMA).
If there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A
classification, or if there exists within or adjacent to the plat any water courses whose upstream
drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year
Floodplain as determined by an engineering study under the seal of a Registered Professional
Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points
within the plat.
BFE's shall be shown for all points within the plat, as determined by the results of an engineering
study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the
plat, the BFE established by the accompanying FEMA- published flood study may be substituted for
the engineering study.
A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot
within the plat. This minimum FFE shall be 12-inches higher than the highest spot elevation that is
located within five feet outside the perimeter of the Building, or two -feet above the BFE, whichever
is higher.
If any areas within the plat include a 100-Year Floodplain (as determined by the results of an
engineering study or as established by FEMA), a benchmark shall be established by the Owner
within or immediately adjacent to the boundary of the plat. The location, description and elevation
of the benchmark are required to be identified on the face of the plat. The elevation of this
benchmark shall utilize the same vertical datum as that used in the engineering study to determine
the FFE.
A drawing containing both existing and proposed topographic information at 2-FT contour intervals
along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing &
proposed).
If the plat contains a water well site, there shall be a depiction of the TCEQ separation
requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41.
It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not
duplicated. Subdivisions with different sections are considered unique. The Owner shall check with
the County Clerk's records for verification.
The Owner shall provide a letter of serviceability from an entity or entities providing water service
or a letter stating that no service is available within 300 feet of the Subdivision and certifying that
the Lots are suitable for private wells.
If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT)
ter. Pg o� pa
controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are
required to be submitted with the Preliminary Plan stating that the general entrance or driveway
configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required
prior to approval of Final Plat.
For Road widening and drainage purposes the Owner shall dedicate the Right -of -Way. In the case
of drainage that is provided for the Lots, it shall be located outside of the Right -of -Way in a private
drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located
within the Right -of -Way.
Indicate the centerline length of each Road in the proposed Subdivision and its design speed.
If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per
the requirements of Article 8 of these Regulations.
Locations of existing and proposed private alleys.
Locations of existing and proposed public areas.
Locations of other public Improvements, including but not limited to parks, schools and other public
facilities.
❑ The location of proposed cluster mailboxes, as required.
All proposed Off -site Easements for infrastructure construction must be shown on the Preliminary
Plan.
Proposed phasing. Each phase must be able to stand alone to meet requirements of these
Regulations.
Location and size of all existing and proposed subsurface and surface water drainage facilities,
including water bodies on or immediately adjacent to the subject property and detention basins, if
needed.
If the proposed Preliminary Plan is to be a Private Subdivision (containing privately maintained
Roads), the title of the plan shall contain the phrase, "A Private Subdivision". Refer to Article 8 for
additional requirements.
This check list along with the required copies of the plan shall be submitted to the County Engineer
for approval.
Include a description of contributing drainage to the proposed Subdivision. The submittal shall
include the area, slope and type of Development in the contributing area.
Drainage narrative in compliance with the BCEDG.
Clearly indicate the method of sanitary sewage treatment and/or disposal such as, but not limited
to, municipal sewer service, private sewage disposal system and On -site sewage facilities
including the size and location of all proposed sewer mains and manholes. Preliminary grades for
each main between manholes and the depth at each manhole shall also be shown.
❑ All existing and proposed water courses or manmade drainage channels shall be located within a
Common Area to be maintained by Owner.
1
FINAL PLAT APPLICATION REQUIREMENTS
Every Final Plat must include all of the items provided on the Simplified Plat checklist as well as the
following:
For Road widening and drainage purposes the Owner shall dedicate the Right -of -
Way. In the case of drainage that is provided for the Lots, it shall be located outside
of the Right -of -Way in a private drainage Easement. In the case of drainage that is
provided for the Roadway, it shall be located within the Right -of -Way.
ZIf public Roadways are to be built as part of the plat, the plat note regarding the
responsibility for construction of Roadways as found in Appendix G.3 shall be placed
on the face of the plat.
❑✓ The plat note regarding Owner's responsibilities as found in Appendix GA, if not
contained in the Owner's dedication.
Indicate the centerline length of each Road in the proposed Subdivision and its
design speed.
17 If more than four mailboxes are to be provided within the Subdivision, cluster
mailboxes shall be provided and the location of such shall be indicated on the plat.
If the Roads within the Subdivision will be privately maintained, include the
appropriate note(s) per the requirements of Article 8 of these Regulations.
Locations of existing and proposed private alleys.
❑ Locations of existing and proposed public areas.
Locations of other Public Improvements, including but not limited to parks, schools
and other public facilities.
All Off -site Easements for infrastructure construction must be shown on the Final
Plat with a volume and page listed to indicate where the separate instrument
Easements were filed. Separate instrument Easements must be filed prior or
concurrently with Final Plat.
Proposed phasing. All phasing shall be in accordance with the approved Master Plan
and/or Preliminary Plan and each phase must be able to stand alone to meet
requirements of these Regulations. Infrastructure costs should be separate for each
phase of the Subdivision.
Location and size of all existing and proposed subsurface and surface water
drainage facilities, including water bodies on or immediately adjacent to the subject
property.
If the proposed Final Plat is to be a Private Subdivision (containing privately
maintained Roads), the title of the plat shall contain the phrase, °A, Private
Subdivision". Refer to Article 8 for additional requirements.
In the case of an On -site Sewage Facility (OSSF), the Developer shall be
responsible for providing a Development Plan, as performed by a Professional
Sanitarian, a Licensed Professional Engineer, or person certified as required by
TCEQ Title 30 TAC Chapter 285. The sewage disposal plan shall be performed
according rules and regulations established by the Brazos County On-sitelSewage
Facility (OSSF) Order and TCEQ Title 30 TAC Chapter 285.
9
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2021-2022 BUDGET YEAR
NO.21/22 16.1-16.5
On this the 25th day of January 2022 at a regular meeting ofthe Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Russ Ford, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. firma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 25th day of January 2022 the Court heard and approved a budget
amendment(s) for the 2021-2022 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 7 September 2021, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 25th day of January 2022.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
. I-LBy:'
Duane PeSters, County udge
Original: County Clerk's Office and
Attached to the original budget
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 21122 -16.1
FUND
DEPARTMENT
DNISION
CATEGORY DESCRIPTION
Increase
Decrease
Commissioners'Court-Non
. Capital
Commissioners Court -Non
Capital
Repair and Maintenance
10,050.00
Commissioners'Coart-Non
Capital
DistriclAttomey-Non
Capital
De artmentalSu orl-
10,050.00
1
Commissioners' Court Non Capital
Reallocation offends to the appropriate de arimenl's account to purchaseshelvin units for the Of -Site Evidence Slomge Facility for the District Attorney CIP 922445).
nnp
!DaW", - '• '1/7912022
BRAZOS COUNTY. TEXAS
BUDGET AMENDMENTS
No. 21122.16.2
FUND
DEPARTMENT
DIVISION
CATEGORY DESCRIPTION
Increase
Decrease
General Fund
Tnfonmdon Technology
IT - Services
Contractual services
1.586.57
Gened Fund
InfounationTechnolo
IT-Sendces
De astmental Supped
1586.57
Information Technology
Reallocation offunds io the appropriale department's account to purchase softme to enable music to be played on the county phone system when callers are on hold arbeing transferred.
ni
PV.
ate: rrq 7iII9120:21
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 21122.18.3
General Fund
Commissioner' Court
Contingency
Departmental Support
8,000.00
General Fund "
Exposition Center
Contractual Services
8.000.00
i
;Y
Commissione rs' Court and Exposition Center
Reallocati' of funds to the appropriate de artraerifs account to cover for cost ofemployment services for FY 22.
Date:---------- ---�_,_�__. ---
1Y1012022
'�. �_ pg. aqi
MEMO
TO: Nina Payne
FROM: Carl Kolbe, General Manager
Brazos County Expo Complex
DATE: January 20, 2022
SUBJECT: Request to Move Funds to Acct#. 71030000
I respectfully request to move $8000.00 from General Funds to Acct.# 71030000
Employment Services. Due to the lack of work crew support, an unforeseen increased
amount of temporary labor was needed for Expo facilities during January. This was also
the time we were transitioning temporary event workers to part time status with a
decreased number of positions. Therefore all full time employees and the temporary
laborers were needed to satisfy the demanding schedule.
Thank you for your consideration.
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 21122 -16.4
FUND
DEPARTMENT
DIVISION
CATEGORY DESCRIPTION
Increase
Decrease
2020 Certificates of
Obligation
2020 Hail Repair
Capital Outlay
95.885.00
2020Cerdfiaatesof
Obligation
RoofRepaid -Health
Department
Contractual Services
95,885.00
2020 Certificates of Obligation
Reallocation offands to the appropriate departmertfs account to coverthe remaining balance for the roof relacement an the Health Department building due to the 2020 hail damage. (PO 210003451)
�DutoS. '<r"^
0 �1 pg. � 3
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No.21122-1M
412912022
FUND
DEPARTMENT
DMSION
CATEGORY DESCRIPTION
Increase
Decrease
General Fund
Boonville Herilage Park
Contractual Services
1,000.00
General Fund
Boonville Herbage uk
Departmental Support
I00D.00
Boom111eHeritage Park
Reallocalionoffundstothe e ro date de arimenfsaccountto purebast additional flap due tomanufacturin issues.
Personnel Change of Status
( Jan 20, 2022 )
Commissioners' Court Date: 01-25-2022
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change
Employment
Department Name -
Employee Name
Exposition Center -Administration
Golden, Miranda
Separations
Department Name
Employee Name
Sheriff Office - Jail
Administration
Anderson, Dekedrick
Sheriff Office - Jail
Administration
Sweatt, Robert
Tax Assessor - Collector -
Administration
Williams, Jakeith
Approved in Commissioners' Court: 01-25-2022
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Vol, � � pg. 0-q,6'
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: 01-25-2022
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Juvenile Services — Detention Davis, Caroline Change of Status
Approved in Commissioners' Court: 01-25-2022 :
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Vd o
Personnel Change of Status
( Jan 20, 2022 )
Commissioners' Court Date:
Department Submitting Information
Purpose of Submissions:
01-25-2022
Human Resources
Consider and Take Action on Change
Employment
a,=;D%parfinent Name:
Employee Name =
•
Exposition Center - Administration
Golden, Miranda
�'r�
e a
s
Separations
....Department Name.
.:_:Employee.Name
Sheriff Office - Jail
Anderson, Dekedrick
Administration
Sheriff Office - Jail
Sweatt, Robert
Administration
Tax Assessor - Collector -
Williams, Jakeith
Administration
•��K•n". ;.3.
as •„r,�fi•.k.
Approved in Commissioners' Court: 01-25-2 2
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)