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Home My WebLink About2021-10-26 10:00AM REGULAR MEETINGBRAZOS COUNTY BRYAN, TEXAS FILED FOR RECO DATE �a •�-� AT._ L33 O'CLOCK M KAREN NICOUEEN BRAZOS COUi4 CLERK By NOTICE OF MEETING AND AGENDA -- BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON OCTOBER 26, 2021 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803. THE PUBLIC MAY WATCH THE MEETING LIVE AT FACE BOOK.COMBRAZOS000NTYTX 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Ford 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3-20 3. Resolution 21-017 designating the County J udge as the Authorized Official for the Indigent Defense Formula Grant Program and designating the County Auditor as the Financial Officer for this grant. 4. Approval of a donated basketball goal for the students at the Juvenile Justice Alternative Education Program. 5. Ratification of CI P 22-620 Harpers Ferry Road Reconstruction with Gessner Engineering. 6. Award of RFP #22-002 Independent Auditor Services. Recommended Award: Ingram, Wallis & Co., P.C. 7. Approval of contract renewal number #22-065 with Father Flanagan's Boys' Home for juvenile residential services. 8. Approval of contract #22-030 with Augustin Gutierrez, Jr. for juvenile sex offender treatment services. 9. Approval of the following Community Support Contracts for FY 2022: • a. Arts Council of Brazos Valley Vol. egoaej • b. Dispute Resolution Center- Central Brazos Valley, Inc. 10. Approval of the RTS Workstation Lease Agreement. 11. Amending Plat of the 7-11 Ranch Block 1, Lots 1 R-1, 1 R-2 & 1 R-3 with request for variance to the building setback requirement (pertaining to Brazos County Subdivision Regulations, Article 7.A.2); Brazos County, Texas. Site is located in Precinct 1. 12. Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 2 inch water line crossing under Tonkaway Lake Road 2,000 feet southeast of Bird Pond Road. Site is located in Precinct 2. 13. Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 1 -inch water line crossing under Andert Road 2,650 northwest of Old Reliance Road. Site is located in Precinct 2. 14. Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 1 -inch water line crossing under Dyess Road 2,045 feet southeast of Elmo Weedon Road. Site is located in Precinct 2. 15. Tax Refund Applications for the following: Overpayments • a. Ben Rutland - $29.12 • b. Southern Comfort Homes - $95.09 • c. Rafael & Veronica Mauricio - $34.19 16. Budget Amendments. • a. Budget Amendments FY 21/22 4.1-4.5 • b. Budget Amendments FY 20/21 53.1-53.2 17. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms 18. Payment of Claims. 19. Convene into Executive Session pursuant to Texas Government Code §551.072 to deliberate the purchase, exchange, lease, or value of real property. 20. Discussion and possible action on Executive Session. 21. Acknowledgement of monthly reports submitted in October 2021. 22. Juvenile Director's report on detention population. 23. Sheriffs report on inmate population. 24. Announcement of interest items and possible future agenda topics. 25. Call for Citizen input and/or concerns 26. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX77803. The Public May Watch the Meeting Live at Facebook.Com/BrazosCountyTx is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. MINUTES OCTOBER 26, 2021 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, October 26, 2021 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Russ Ford, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4, Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance • U.S. and Texas Flag - Commissioner Ford 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3-20 3. Resolution 21-017 designating the County Judge as the Authorized Official for the Indigent Defense Formula Grant Program and designating the County Auditor as the Financial Officer for this grant. A copy of the Resolution is attached. i/oi. Pg. o��— Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 4. Approval of a donated basketball goal for the students at the Juvenile Justice Alternative Education Program. A copy of the donation form is attached. Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 5. Ratification of CI P 22-620 Harpers Ferry Road Reconstruction with Gessner Engineering. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 6. Award of RFP #22-002 Independent Auditor Services. Recommended Award: Ingram, Wallis & Co., P.C. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 7. Approval of contract renewal number #22-065 with Father Flanagan's Boys' Home for juvenile residential services. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 8. Approval of contract #22-030 with Augustin Gutierrez, Jr. for juvenile sex offender treatment services. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 9. Approval of the following Community Support Contracts for FY 2022: • a. Arts Council of Brazos Valley • b. Dispute Resolution Center- Central Brazos Valley, Inc. A copy of the Community Support Contracts are attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 10. Approval of the RTS Workstation Lease Agreement. A copy of the Lease Agreement is attached. Motion: Approve, Moved by Commissioner I rma Cauley, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 11. Amending Plat of the 7-11 Ranch Block 1, Lots 1 R-1, 1 R-2 & 1 R-3 with request for variance to the building setback requirement (pertaining to Brazos County Subdivision Regulations, Article 7.A.2); Brazos County, Texas. Site is located in Precinct 1. Pete Kramer with Pure Strike Development, LP explained that the reason for amending the Plat is due to the original showing an incorrect pipeline easement location. County Engineer Prarthana Banedi stated that TXDOT has no issue with the revision and it is Road and Bridge's recommendation to approve the amended Plat. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 12. Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 2 inch water line crossing under Tonkaway Lake Road 2,000 feet southeast of Bird Pond Road. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 13. Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 1 -inch water line crossing under Andert Road 2,650 northwest of Old Reliance Road. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 14. Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 1 -inch water line crossing under Dyess Road 2,045 feet southeast of Elmo Weedon Road. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 15. Tax Refund Applications for the following: Overpayments • a. Ben Rutland - $29.12 Vol.(-,rts � Pg. �� • b. Southern Comfort Homes - $95.09 • c. Rafael & Veronica Mauricio - $34.19 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 16. Budget Amendments. • a. Budget Amendments FY 21/22 4.1-4.5 4.1 Transfer Capital Funds to 272nd District Court and 361 st District Court. 4.2 Transfer Contingency Funds to Road and Bridge. 4.3 Reallocate funds for Road and Bridge. 4.4 Transfer General Funds to Elections Administrator. 4.5 Transfer Funds from General Fund to Risk Management. • b. Budget Amendments FY 20/21 53.1-53.2 53.1 Reallocate funds for Alternative Dispute Resolution. 53.2 Reallocate funds for Community Supervision. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry; Cauley, Ford, Peters. 17. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 18. Payment of Claims. Claims 8110925 —8111097 9003358 —9003443 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 19. Convene into Executive Session pursuant to Texas Government Code §551.072 to deliberate the purchase, exchange, lease, or value of real property. VO I. �'F" S� _ fig. �0�-7 At this point, the County Judge announced the Court would consider items 21 through 25 and then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:15 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate pursuant to Section 551.072 as stated above. The following individuals were asked to stay for the session: Cheryl Coffman, Executive Assistant Ed Bull, Chief of Staff/Civil Counsel Bruce Erratt, Civil Counsel Katie Conner, Auditor Nina Payne, Budget Analyst Fred Paine, County Engineer Colton Greer, Intem to the County Judge 20. Discussion and possible action on Executive Session. At 10:32 a.m, the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 21. Acknowledgement of monthly reports submitted in October 2021. The Court acknowledged receipt of the Extension Service reports submitted in October 2021 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: Veterans Services County Clerk Justice of the Peace Precinct 4 Constable Precinct 2 22. Juvenile Director's report on detention population. Assistant Juvenile Director Lupe Washington reported there are 30 juveniles in the detention center, 22 are male and 8 are female, and 25 have electronic monitors. Commissioner Cauley asked about the current COVI D numbers in the Juvenile Facility and Ms. Washington replied that there were no numbers to report. 23. Sheriff's report on inmate population. Sheriff Wayne Dicky stated there were 643 inmates in jail, 549 inmates are male and 94 are female, 41 have electronic monitors and 9 are pending for processing. There are 5 inmates positive for COVID-19 and 79 inmates are in quarantine. There is 1 staff member positive for COVID-19. 24. Announcement of interest items and possible future agenda topics. Judge Peters announced the information for the Public Hearing set to occur on October 27, 2021 at 10:00 A.M. in the Commissioners Courtroom and the Workshop scheduled on October 28, 2021 at 10:00 A.M. also in the Commissioners Courtroom. Ed Bull, Chief of Staff announced that this is the final week for employees to donate to the sick leave pool. 25. Call for Citizen input and/or concerns Reverend Dr. Anthony L. Ross, Pastor of Galilee Missionary Baptist Church raised concerns about the GW Williams Tabernacle voting location on Waco Street being closed. He stated that if the closure is due to a rumor of mold in the building, he attests to the fact that there is no mold. Commissioner Cauley explained that the location was moved and suggested Reverend Dr. Ross speak with Elections Administrator, Trudy Hancock about his concerns. 26. Adjourn. i The foregoing minutes of the Commissioners Court Meeting held October 26, 2021 have been examined and are approved in open Court this 9th day of November 2021, in Bryan, Brazos County, Texas. Duan ters Steve Aldrich County Judge Commissioner, Precinct 1 Russ Ford Nancy Berry Commissioner, Precinct 2 Commissioner, Precinct 3 ALs-e-(&- Inna Cauley Commissioner, Precinct 4 Attest: /Kai8ff McQueen County Clerk Pc ` Of 3 BRAZO S CQU�TTY. CONMSSIONEW COp -44DAY OF 20AI 16-, w AMIW15 , Tc� Y_' �` wl P Organization (PLEASE PST Gtr____. Pc go3 BRAZOSCOUNTY COMSSIONER'S COURT MI OF _ ,., -- , 20�, �fu o AM/.; Name (PLEASE PRINM 1,5zcV ire44c a, 0'' c, (Gs Organization (PLEASE PRL\ 0A�� V�e"IL IWX cvke(4 vol. — Pg. p2. 3 Of 3 BRAZO S COIJ TTY. CONMS SICK' S COURT DAY OF , 20� Name (PLEASE PRINT) Organization TT T l CTT'? TIil TT.TT\ 16 & le -r T3"C'.. Vol. pg. � rnrv�rn BRAZOS COUNTY BRYAN, TEXAS INDIGENT DEFENSE FORMULA GRANT PROGRAM RESOLUTION WHEREAS, under the provisions of the Texas Government Code Section 79.037 and Texas Administrative Code Chapter 173, counties are eligible to receive grants from the Texas Indigent Defense Commission to provide improvements in indigent defense services in the county; and WHEREAS, this grant program will assist the county in the implementation and the improvement of the indigent criminal defense services in this county; and WHEREAS, Brazos County Commissioners Court has agreed that in the event of loss or misuse of the funds, Brazos County Commissioners assures that the funds will be returned in full to the Texas Indigent Defense Commission. NOW THEREFORE, BE IT RESOLVED and ordered that the County Judge of this county is designated as the Authorized Official to apply for, accept, decline, modify, or cancel the grant application for the Indigent Defense Formula Grant Program and all other necessary documents to accept said grant; and BE IT FURTHER RESOLVED that the County Auditor is designated as the Financial Officer for this grant. RESOLVED this �� day of Oct o r 2021. Q --� Duane Peters, County Judge Commissioner Steve Aldrich Precinct 1 Commissioner Russ Ford Precinct 2 Commissi r Nancy Berry Commissioner Irma auley Precinct 3 Precinct 4 Attest: Karen McQueen, County Clerk Vol. Pg.OL BRAZOS COUNTY, TEXAS ACCEPTANCE_OF DONATED/AWARDED PROPERTY * " DONATION OF COUNTY PROPERTY Date: 10/20/2021 a✓ Acceptance of Donated/Awarded,Ptoperty E] Donation of County Property (Awarded.propertyrequires signed court documentation) Acceptance of Donated Inmate Property (Requires signed inmate documentation —NO VALUE ASSESSED) Item. Description: 8asketball Goal Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Spalding Model: Pro Glide Year: NIA SN/VIN #: N/A Functional Non -Functional. Explain if Non -Functional Additional Description/Information: This basketball goal is being donated anonymously for the youth attending school at the JJAEP Academy -at Juvenile Services. Estimated Value: $ 299.00 . . . Accentance of Donated Check the appropriate account based on estimated value -of property being accepted: :❑ 61235000 (Donation - Other)* ❑✓ 60010000 (No Asset Tag - Under $500) :❑ 67010000 (Minor Property -000 - $4999) Q 80010000 (Capital Property Over $5000) — Other account 61235000 is to be used Check the appropriate entity property' being donated to: Government Entity: Organization Other (Due to Stattiatory requirements piior approval is required by Purchasing: Organization Nam for cashlOseck funds donated to Brazos I certify that the above-mentioned item has been donated or awarded to Brazos County. This item has-been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Departtnentt Jtivenile Services . . Department Name fiaed.Signature Oigaitization Receiving Donated Property: AlQnorized Signature 7ed by Co. ssione_ . a this 16 day of 'Commrssioners Court Approval Vol. Pg. Make the Harpers Ferry Road Reconstruction Project happen. Harpers Ferry Road Brazos County, Texas Proposal Number: P210511-01 Civil PREPARED FOR: Ms. Prarthana Banjed Brazos County Road & Bridge 2617 W. Highway 21 Bryan, Texas 77803 979-822-2127 pbanerji@brazoscountytx.gov GESSNER CONTACT: Fred Paine, P.E. fpaine@gessn ereng.com 1-977-GESSNER SUBMITTED DATE: 4/8/2021 VALID THROUGH: 7/8/2021 Gessner Engineering presents this Agreement to provide engineering services for the above referenced project. The scope and fee of this project is based on the information obtained by Gessner Engineering at the April 6, 2021 project meeting, and can be found on the supporting pages. We appreciate the opportunity to provide these services and look forward to being a part of your project team. PROJECT DESCRIPTION: The project consists of the civil analysis and design for the proposed Harpers Ferry Road Reconstruction from Arrington Road to the Nantucket Road intersection. The design will include drainage design and include the internal Intersections through the end return radii at the Nantucket Road intersection. Residential driveways will be replaced with asphalt to the right of way line and include a widened turn out on one side to install standard mailboxes. The existing bridge section will remain concrete with additional concrete slope paving added upstream and downstream. By signing as the responsible party, you authorize Gessner Engineering to proceed and acknowledge your -agreement to the services defined, as well as the attached terms and conditions. Upon signing, you also agree that you will be billed directly as the Client. If you are requesting this proposal on behalf of someone else, please have them add their contact and billing information and sign in the section below. Please note that this agreement must be signed by the responsible party. RESPONSIBLE PA TY SOS ULY1 Name Billing Address Bcua✓t , JX 7 7�©3 City, e, Zip P 1, �ne Emal Client (Sig ure) Date UM 11� , (..27LM Printed Name and Title Gessner E ineedng Representative (Signature) Johanna Gessner, CEO Printed Name, Title BRENHAM • COLLEGE STATION • FORT WORTH - GEORGETOWN • SAM ANTONIO CIVIL CONSTRUCTION MATERIALS TESTING GEOTECHNICAL LANG SURVEYING STRUCTURAL vol.6 Pg. PROJECT SCOPE CIVIL ENGINEERING ✓ Coordinate existing public infrastructure documentation ✓ Layout, analyze, and design of proposed road and drainage ✓ Design necessary grading ✓ Coordinate and obtain necessary permits ✓ Provide necessary Engineer's opinion of probable construction cost ✓ Speciflcations necessary for construction ✓ Assist in Bid Package ✓ Responses to questions required for bidding and review of bids ✓ Construction administration consisting of responses to RFI's, submittal reviews, reviews of applications for payment, review of changes, and final walk-through to complete punchlist. CIVIL ENGINEERING x Topographic or boundary surveying x Existing utility location X Geotechnical recommendations X FEMA Floodplain modeling and mitigation of the site due to flood hazard conditions x Franchise utility design X ADA/TAS compliance review and additional permitting (e.g. TOOT, Army Corp of Engineers, TCEQ, EPA) X Traffic impact analysis 0 2 Vol. 31 -,C Pg. FEE BREAKDOWN Listed below is the total fee for each phase of work. If the project is abandoned prior to completion of the design, the fee shall be due the date the project is abandoned and shall be based upon the percentage of services performed. Engineer shall commence performance of the Services upon receipt of the signed proposal. Civil Engineering $90,800 Initial Setup $4,540 Preliminary Engineering Report $4,540 30% Design Phase $13,620 60% Design Phase $18,160 90% Design Phase $13,620 Permitting $4,540 100% Phase $9,080 Bidding and Negotiation $4,540 Construction Administration $18,160 BILLING & PAYMENT TERMS Invoicing will take place monthly or at completion/imminent completion of a phase/project. Monthly billing may include partial billing of a particular phase, as determined by review of the percent complete for that phase/project. Should the scope of the project change after the design development phase, additional services will be charged based on the time required for revisions at the current hourly rates. Total fee amount will be invoiced and is for the complete services to be provided per the above fee. Gessner Engineering, LLC reserves the right to internally reallocate fee amounts to the various project phases, as necessary, based on the necessary time to complete the work. Additional services may be provided on request or per the terms of this agreement and shall be billed at the current hourly rates in force (available upon request). Vol 22-002 Independent Auditing Services Max. Points Patillo Brown Ingram, Wallis WhitleyPenn & Hill* & Co., P.C. Allowable Proven Experience In Held of service 20 14 15 References from other clients 20 20 20 Procedure, Shedule, and Hours required to fulfill service 30 25 11 24 Experienced professional staff and sufficient support to handle the service 30 25NJ 23 Total Points 100 84.00NJ 82.00 • Proposal Considered Non -Responsive RECOMMENDED AWARD: Ingram, Wallis & Co., P.C. 2rn � d A J,, bC+ v k 2021 by prove 0CiiliFitssi ourt on this y of position of UVJW MAa e, Vol Ingram,Wallis &Cox.c. CERTIFIED PUBLIC ACCOUNTANTS October 13, 2021 To Honorable Duane Peters, County Judge and the Honorable County Commissioners and Management of Brazos County, Texas We are pleased to confirm our understanding of the services we are to provide Brazos County, Texas (the "County") for the years ended September 30, 2021, 2022, 2023, 2024, and 2025. We will audit the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statemetits of Brazos County, Texas as of and for the years ended September 30, 2021, 2022, 2023, 2024, and 2025. We will also: • Audit the financial statements of the governmental activities and the general fund, including the related notes to the financial statements of the Brazos County Health District (the "District") as of and for the years ended September 30, 2021, 2022, 2023, 2024, and 2025. • Audit the statements of revenues, expenditures and changes in fund balance -budget and actual - regulatory basis of the Texas Juvenile Justice Department Grant Funds of Brazos County, Texas (the "Department"), including the related notes to the financial statements for the years ended August 31, 2021, 2022, 2023, 2024, and 2025. The financial statements will be prepared on the basis of the financial reporting provisions of the Texas Juvenile Justice Department, which is a basis of accounting other than accounting principles generally accepted in the United States of America, to comply with the requirements of the Texas Juvenile Justice Department. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the County's and District's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagements, we will apply certain limited procedures to the County's and District's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI is required by U.S. generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: T. 979.776.2600 1'. 979.774.77$9 Jr. ht,cCo)i11gratir.ivallis.cuur 2100 East Villa Marla, Suite 100 • Bryan, Texas 77302 \ I " i t44rp" 00 1) Management's Discussion and Analysis. 2) Pension Plan Information 3) Other Post -Employment Benefits Information 4) Budgetary Comparison Schedules 5) Infrastructure Condition Data We have also been engaged to report on supplementary information other than RSI that accompanies the County's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion on it in relation to the financial statements as a whole, in a report combined with our auditor's report on the financial statements: 1) Schedule of expenditures of federal and state awards. 2) Combining and individual non major fund financial statements The following other information accompanying the financial statements will not be subjected to the auditing procedures applied in our audit of the financial statements, and our auditor's report will not provide an opinion or any assurance on that other information. 1) Introductory section 2) Statistical section Audit Objectives The objective of our audit is the expression of opinions as to whether the County's and District's financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and as to whether the Department's financial statements are fairly presented, in all material respects, in conformity with the financial reporting provisions of the Texas Juvenile Justice Department. The objective of our audit is also to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. The objective also includes reporting on— Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. • Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal and state statutes, regulations, and the terms and conditions of federal and state awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996 and Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and the State of Texas Uniform Grant Management Standards (UGMS), including the State of Texas Single Audit Circular. The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will include a paragraph that states that (1) the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control or on compliance, and (2) the report is an Vol.5� pg.�r integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The Uniform Guidance and UGMS report on internal control over compliance will include a paragraph that states that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance and UGMS. Both reports will state that the report is not suitable for any other purpose. Our audits will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance and UGMS, and will include tests of accounting records, a determination of major program(s) in accordance with the Uniform Guidance, UGMS, and other procedures we consider necessary to enable us to express such opinions. We will issue written reports upon completion of our Single Audits. Our reports for the County will be addressed to the Honorable Duane Peters, County Judge and the Honorable County Commissioners of Brazos County, Texas. Our reports for the District will be addressed to the Brazos County Board of Health. Our reports for the Juvenile Probation Department will be addressed to the Brazos County Juvenile Board. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis -of -matter or other -matter paragraphs. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or we may withdraw from this engagement. Audit Procedures—General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audit will involve judgment about the number of transactions to be examined and the areas to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of waste and abuse is subjective, Government Auditing Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, an unavoidable risk exists that some material misstatements or noncompliance may exist and not be detected by us, even though the audit is properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. VOL _5L �Is El pg- Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will require certain written representations from you about your responsibilities for the financial statements; schedule of expenditures of federal and state awards; federal and state award programs; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards. Audit Procedures—Internal Control Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance and UGMS, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal and state award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance and UGMS. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, the Uniform Guidance, and UGMS. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of Brazos County's compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The Uniform Guidance and UGMS requires that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal and state statutes, regulations, and the terms and conditions of federal and state awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of Brazos County's major programs. For federal programs that are included in the Compliance Supplement, our compliance and internal control procedures will relate to the compliance requirements that the Compliance Supplement identifies as being subject to audit. The purpose of these procedures will be to express an opinion on Brazos County's compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance and UGMS. Vol. S' P9• Management Responsibilities Management is responsible for (1) designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal and state awards, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal and state awards, and all accompanying information in conformity with U.S. generally accepted accounting principles; and for compliance with applicable laws and regulations (including federal and state statutes) and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, including identification of all related parties and all related -party relationships and transactions, (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance and UGMS, (3) additional information'that we may request for the purpose of the audit, and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants. Management is also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements that we report. Additionally, as required by the Uniform Guidance and UGMS, it is management's responsibility to evaluate and monitor noncompliance with federal and state statutes, regulations, and the terms and conditions of federal and state awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. You are responsible for identifying all federal and state awards received and understanding and complying with the compliance requirements and for the preparation of the schedule of expenditures of federal and state awards (including notes and noncash assistance received) in conformity with the Uniform Guidance Pg. Vol. ! �`7 . and UGMS. You agree to include our report on the schedule of expenditures of federal and state awards in any document that contains and indicates that we have reported on the schedule of expenditures of federal and state awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal and state awards that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the schedule of expenditures of federal and state awards in accordance with the Uniform Guidance and UGMS; (2) you believe the schedule of expenditures of federal and state awards, including its form and content, is stated fairly in accordance with the Uniform Guidance and UGMS; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal and state awards. You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions. or interpretations underlying the measurement, or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. With regard to including the auditor's report in an exempt offering document, you agree that the aforementioned auditor's report, or reference to Ingram, Wallis & Company, will not be included in any such offering document without our prior permission or consent. Any agreement to perform work in connection with an exempt offering document, including an agreement to provide permission or consent, will be a separate engagement. With regard to an exempt offering document with which Ingram, Wallis & Company is not involved, you agree to clearly indicate in the exempt offering document that Ingram, Wallis & Company is not involved with the contents of such offering document. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Vol. pg. �S Engagement Administration, Fees, and Other While we do not anticipate using third -party service providers, we may from time to time and depending on the circumstances, use third -party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third -party service provider. Furthermore, we will remain responsible for the work provided by any such third -party service providers. We understand that your employees will prepare all cash, accounts receivable, or other confirmations we request and will locate any documents selected by us for testing. At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management's responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal and state awards, summary schedule of prior audit findings, auditor's reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. The Data Collection Form and the reporting package must be submitted within the earlier of 30 calendar days after receipt of the auditor's reports or nine months after the end of the audit period. We will provide copies of our reports to Brazos County; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Ingram, Wallis & Company, P.C. and constitutes confidential information. However, subj ect to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the cognizant or oversight agency for audit or its designee, a federal agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Ingram, Wallis & Company, P.C. personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the cognizant agency, oversight agency for audit, or pass-through entity. If we are aware that a federal or state awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. We expect to begin our audits in early December and to issue our reports no later than March 15. Diana Wagner is the engagement partner and is responsible for supervising the engagement and signing the reports or authorizing another individual to sign them. Our fee for these services will be at our standard hourly rates. Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audit. Vol. See Exhibit A for our pricing proposal. Our invoices for these fees are payable on presentation. In accordance with our firm policies, work may be suspended if your account becomes overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above fee is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audit. If significant additional time is necessary, we will discuss it with you and arrive at a new fee estimate before we incur the additional costs. We appreciate the opportunity to be of service to Brazos County, Texas and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. RESPONSE: vol. 6 Pg• Very truly yours, - goo r►►. 'wA.UL, + &qja� ,p.c. Ingram, Wallis & Company, P.C. This letter correctly sets forth the understanding of Brazos County, Texas. Management signature: Title: Date: EXHIBIT A Vol. 514s Pg. ��g_ Brazos County, Texas Pricing Proposal Planning Interim Final (Fee not to exceed) Total Hourly FY21 Hours Rates Total Partners 1 5 13 19 Managers 7 15 350 372 Staff Accountants 15 18 210 243 Clerical - - 8 8 Total Hours 23 38 581 642 Clerical - Community Supervision *Under separate engagement letter Total Hours 6 and Corrections Dept 76 90 Total Planning Interim Final Hours Partners 1 1 3 5 Managers 1 3 60 64 Staff Accountants 3 4 31 38 Clerical - - 2 2 Total Hours 5 8 96 109 Texas Juvenile Justice Dept Grant Funds $ 3,325 $ 132.00 Total 49,104 Planning Interim Final Hours Partners 1 1 2 4 Managers 2 3 57 62 Staff Accountants 3 4 15 22 Clerical - - 2 2 Total Hours 6 8 76 90 EXHIBIT A - Continued Vol. _ Pg. $ 175.00 $ 3,325 $ 132.00 $ 49,104 $ 88.00 $ 21,384 $ 65.00 $ 520 $ 74,333 (Fee not to exceed) Hourly FY21 Rates Total $ 175.00 $ 875 $ 132.00 $ 8,448 $ 88.00 $ 3,344 $ 65.00 $ 130 $ 12,797 (Fee not to exceed) Hourly FY21 Rates Total $ 175.00 $ 700 $ 132.00 $ 8,184 $ 88.00 $ 1,936 $ 65.00 $ 130 $ 10,950 Pricing Proposal Health District Fees not to exceed: $ FY22 $ 132.00 Total 78,144 Planning Interim Final Hours Partners 1 1 2 4 Managers 2 3 89 94 Staff Accountants 3 2 54 59 Clerical - - 2 2 Total Hours 6 6 147 159 TOTAL Texas Juvenile Justice Total Dept Grant Funds Planning Interim Final Hours Partners 4 8 20 32 Managers 12 24 556 592 Staff Accountants 24 28 310 362 Clerical - - 14 14 Total Hours 40 60 900 1,000 Fees not to exceed: (Fee not to exceed) Hourly FY21 Rates Total $ 175.00 $ 700 $ 132.00 $ 12,408 $ 88.00 $ 5,192 $ 65.00 $ 130 $ 18,430 (Fee not to exceed) Hourly FY21 Rates Total $ 175.00 $ FY22 $ 132.00 FY23 78,144 FY24 $ FY25 Brazos County, Texas $ 74,333 $ 74,333 $ 74,333 $ 74,333 Community Supervision and Corrections Dept $ 12,797 $ 12,797 $ 12,797 $ 12,797 Texas Juvenile Justice Dept Grant Funds $ 10,950 $ 10,950 $ 10,950 $ 10,950 Health District $ 18,430 $ 18,430 $ 18,430 $ 18,430 $ 116,510 $ 116,510 $ 116,510 $116,510 (Fee not to exceed) Hourly FY21 Rates Total $ 175.00 $ 700 $ 132.00 $ 12,408 $ 88.00 $ 5,192 $ 65.00 $ 130 $ 18,430 (Fee not to exceed) Hourly FY21 Rates Total $ 175.00 $ 5,600 $ 132.00 $ 78,144 $ 88.00 $ 31,856 $ 65.00 $ 910 $ 116,510 BRAZOS COUNTY, TEXAS RE -ADVERTISEMENT REQUEST FOR QUALIFICATIONS NO. 22-002 INDEPENDENT AUDITOR SERVICES FOR BRAZOS COUNTY AUDIT OF THE FINANCIAL STATEMENTS AND GRANT PROGRAMS FOR EACH OF THE THREE FISCAL YEARS ENDING SEPTEMBER 30, 2021- 2023 hlgram,Wallls &CO.,P.C. CERTIFIED PUBLIC ACCOUNTANTS Contacts: RICHARD L. WEBB DIANA K. WAGNER 979-776-2600 August 10, 2021 BRAZOS COUNTY, TEXAS REQUEST FOR QUALIFICATIONS TABLE OF CONTENTS Section Page 1 LETTER OF TRANSMITTAL 1 2 PREVIOUS PERFORMANCE/EXPERIENCE 2 3 AVAILABLE RESOURCES AND CONSULTANT LOCATION 13 4 METHODOLOGY AND TIMELINE 15 5 IMPACT ON COUNTY STAFF 19 6 LITIGATION 20 7 RFQ DOCUMENTS 21 ego Vol, �� _ s SECTION 1 LETTER OF TRANSMITTAL Vol. 34 fig._ � — rki Ingram,Wa11is &Co.,P.c. CERTIFIED PUBLIC ACCOUNTANTS August 10, 2021 Brazos County Purchasing Department Attn: Purchasing Agent 200 S. Texas Ave., Ste. 352 Bryan, TX 77803 ..Ingram, Wallis & Company, P.C. welcomes the opportunity to present our credentials to perform professional services for Brazos County, Texas (the "County") as described in the accompanying proposal. Our understanding of the work to be performed for the County in accordance with your Re -Advertisement Request for Qualifications RFQ No. 22-002 issued July 23, 2021, is as follows: • Conduct audits of the financial statements of Brazos County, Texas and the Brazos County Health District for the fiscal year ending September 30, 2021, and subsequent fiscal years. • Conduct audits of the financial statements of the Brazos County Juvenile Probation Department and Brazos County Community Supervision & Corrections Department for the fiscal year ending August 31, 2021, and subsequent fiscal years. • Conduct financial and compliance audits of Federal and State Financial Assistance Programs in accordance with Government Auditing Standards, issued by the Comptroller General of the United States and the provisions of the Uniform Guidance and the State of Texas Uniform Grant Management Standards for the fiscal year ending September 3 0, 2021, and subsequent fiscal years. At the conclusion of our audits, we will issue reports on the above. We will schedule our work to ensure that your reporting deadlines are met. Ingram, Wallis and Company, P.C. warrants that it is in compliance with all State of Texas laws relating to the operations of professional corporations. In addition, we warrant that our responsibilities shall not be delegated or subcontracted without the prior written permission of the County. We hope this commitment to serve is an indication of how interested we are in serving Brazos County, Texas. Should you have any questions regarding information included in our proposal or require additional information, we encourage you to contact Richard L. Webb (rwebb@ingram-wallis.com), Executive Vice - President, or Diana K. Wagner (dwagner@ingram-wallis.com), Vice -President, at 979-776-2600 or by mail at 2100 E. Villa Maria, Suite 100, Bryan, TX 77802. Sincerely, de,; .sv...! L 7r-U— Richard L. Webb Executive Vice -President T. 979.776.2600 F. 979.774.7759 E. iwc@ingram-wallis.com 2100 East Villa Maria, Suite 100 • Bryan, Texas 77802 SECTION 2 PREVIOUS PERFORMANCE/EXPERIENCE -34s-- pg. -.d -S C CIient Service Team In the context of professional services, there is only one true meaningful yardstick of commitment: The experience and reputation of the personnel assigned to the engagement. Accordingly, for each of our clients, a "client service team" composed of representatives of each of our practice areas is designated. The special expertise of these individuals and their familiarity with the County will assure that all of your concerns will be addressed by personnel having the necessary technical expertise and familiarity with the County's unique circumstances. The team operates continuously on a coordinated basis to maintain the quality and responsiveness of our professional services to the client. Team Organization We recognize that the operations of the County are both unique and complex and, as such, an efficient audit of the County's financial statements will require expertise in several areas. For example, we believe that an effective audit team should not only possess expertise in the government services industry, but should also have expertise in auditing large, complex organizations. Accordingly, our proposed team is composed of individuals with the various technical backgrounds and industry expertise necessary to deal with the unique characteristics of the County. This team has been developed to provide a sound basis for ensuring that all technical, administrative, and quality assurance requirements of the engagement are effectively carried out. The team seeks to accomplish the following: Provide clear and direct lines of communications between the team and the County's management, financial services, accounting, and operating personnel. Specify individual responsibilities and authorities for all aspects of the engagement. Apply the total technical resources and capabilities of Ingram, Wallis & Company, P.C. Although there are important "institutional" differences between accounting firms, we believe that the single most important determination of an effective client/auditor relationship is the people who perform the work. On the basis of our assessment of your service needs, we have selected a team which we feel will meet such needs completely. Responsibilities of Team Members All of the following persons are with Ingram, Wallis & Company, P.C., and are properly licensed to practice as a CPA in Texas: Engagement Partner. The engagement audit partner provides the expertise and experience necessary to solve complex accounting and auditing issues as they arise to insure a smooth audit. Diana K. Wagner will serve as engagement audit partner for the County. Diana has over 20 years of experience in the full-time practice of public accounting. Her background includes service as supervising audit partner to the Texas A&M Research Foundation, City of College Station, Brazos Valley Food Bank, Brazos County Emergency Communications District, Bluebonnet Groundwater Conservation District, The George and Barbara Bush Foundation, Robertson County Emergency Services District, and the Texas A&M Easterwood Airport Passenger Facility Charge Account. 2 Vol. fig• �S:° Concurring Partner. The concurring partner provides an objective and independent review of the financial statements and reports and is available to other team members for consultation on technical accounting and auditing matters. Richard L. Webb will serve as concurring partner for the County. Rick has over 35 years of experience in the full-time practice of public accounting and is a firm - designated specialist in governmental accounting and auditing. His background includes service as an engagement or concurring audit partner to the City of Bryan, City of College Station, Texas A&M Research Foundation, Brazos County Emergency Communications District, KAMU-TV, KAMU- FM, KPVU-FM, and the Cancer Prevention and Research Institute of Texas (CPRIT) Awards of: Texas A&M Health Science Center, Texas A&M University, Texas A&M AgriLife Research and Texas A&M Engineering Experiment Station. Audit Manager. The audit manager maintains continuing contact with each audit engagement through review of workpapers, discussions with staff accountants and meetings with client personnel. They are responsible for working with the supervising audit partner on the resolution of problems and in the overall administration ofthe engagement. They will also be responsible for coordinating the work performed by team members responsible for the various sections of the engagement into the overall audit plan and, ultimately, into inclusion in the basic financial statements. Teja T. Ruiz will serve as audit manager for the County. Teja has over 14 years of experience in the practice of accounting and auditing. She has served as audit manager for the City of College Station, Texas A&M Research Foundation, KAMU-TV, KAMU-FM, KPVU-FM, Health for All, the Brazos Valley Symphony Society, and Northwest Leon County Emergency Services District #3. Staff. In addition to the personnel listed above, Ingram, Wallis & Company, P.C. will assign only full-time employees who meet continuing education requirements to the audit. It is anticipated that three additional staff members will be required. All professional staff assigned to the County engagement will have attained levels of continuing professional education which will meet or exceed the GAO requirements and those of the Texas State Board of Public Accountancy. Ingram, Wallis & Company, P.C. is local. Our partners and managers are accessible to the County's management, financial, and accounting personnel. It is understood that the individuals named in this proposal will be the individuals who actually do the work associated with the County's audits. Ingram, Wallis & Company, P.C. reserves the right to replace personnel with individuals with similar education and experience. Ingram, Wallis & Company, P.C. maintains that our success as a professional service organization requires that we maintain a rich diversity of personnel able to render excellent service to the public and to the financial community. The policy of the firm is to seek and employ men and women of skill, integrity, and enthusiasm and to provide them with the means to develop professionally, without regard to race, color, religion, sex, age, national origin, handicap, or veteran status. Resumes Resumds for these individuals are shown on the following pages. [VOI. 3J_5_L P9. DIANA K. WAGNER ROLE IN ENGAGEMENT Diana will serve as engagement partner for the County. She will ensure that our services meet your expectations and will consult on technical issues. PERTINENT EXPERIENCE Diana has over 20 years of experience in providing accounting and auditing services to the firm's clients with emphasis in governmental accounting and auditing. She has served as engagement or concurring partner on the following engagements: - City of College Station - Texas A&M Research Foundation - Brazos Valley Food Bank - Bluebonnet Groundwater Conservation District - Robertson County Emergency Services District - The George and Barbara Bush Foundation - Brazos County Emergency Communications District - Texas A&M Easterwood Airport Passenger Facility Charge Account - Brazos Valley Convention and Visitors' Bureau dba Experience Bryan College Station PROFESSIONAL AND COMMUNITY ACTIVITIES - American Institute of Certified Public Accountants - Texas Society of Certified Public Accountants - Brazos Valley Chapter, Texas Society of Certified Public Accountants - Junior League of Bryan -College Station EDUCATION Texas A&M University, BBA CONTINUING EDUCATION Diana has completed over 160 hours of continuing education in the past three reporting periods, including 84 hours in governmental accounting and auditing. -4 ---- —. fig• � Vol. � - � Texas. State Board of Public Accountancy 805 E. Huntland Drive, Suite 380., Austin, Texas 78752 A� This Individual .19 licensed to practice in Texas. License ID: 082714 Vol. __32,5 pg. Expires: 3/31/2022 Form No: -21050266 RICHARD L. WEBB ROLE IN ENGAGEMENT Rick will serve as the concurring partner for the County. He will provide the independent and objective review of the financial statements and will be available for consultation on accounting matters. PERTINENT EXPERIENCE Rick has over 35 years of experience in providing accounting and auditing services to the firm's clients with emphasis in governmental accounting and auditing. He has served as engagement or concurring partner on the following relevant engagements: - City of Bryan - City of College Station - Texas A&M Research Foundation - Brazos County Emergency Communications District - Brazos Valley Convention and Visitors' Bureau dba Experience Bryan College Station - Cancer Prevention and Research Institute of Texas (CPRIT) Awards of: Texas A&M Health Science Center, Texas A&M University, Texas A&M AgriLife Research, Texas A&M Engineering Experiment Station - KAMU-TV - KAMU-FM - KPVU-FM PROFESSIONAL AND COMMUNITY ACTIVITIES - American Institute of Certified Public Accountants - Texas Society of Certified Public Accountants - Brazos Valley Chapter, Texas Society of Certified Public Accountants - Business Advisory Council for Blinn College - Brazos Valley Estate and Financial Planning Council - Pebble Creek Elementary School PTO - Bryan -College Station Chamber of Commerce EDUCATION Texas A&M University, BS Texas A&M University, MS CONTINUING EDUCATION Rick has completed over 140 hours of continuing education in the past three reporting periods, including 72 hours in govemmentaI accounting and auditing. I (a. Texas State Board of Public Accountancy 505 S. Huntland DdVa, Suite 380, Austin, Texae 78752 This individual Is licensed to practice In Texas, License ID: 049162 Expires: 10/31/2021 Form No: 21079033 pg. TEJA T. RUIZ ROLE IN ENGAGEMENT Teja will serve as audit manager for the County and will ensure that fieldwork is completed in a timely manner and professional staff are properly supervised. PERTINENT EXPERIENCE Teja has over 14 years of experience in accounting and auditing. She has been with Ingram, Wallis & Company for approximately 13 years where her emphasis has been placed on governmental and not-for-profit accounting and auditing. She has served as audit manager on the following engagements: - City of College Station - Texas A&M Research Foundation - KAMU-TV - KAMU-FM - KPVU-FM - Health for All - Brazos Valley Symphony Society - Northwest Leon County Emergency Services District 43 PROFESSIONAL AND COMMUNITY ACTIVITIES - American institute of Certified Public Accountants - Texas Society of Certified Public Accountants - Brazos Valley Chapter, Texas Society of Certified Public Accountants EDUCATION Texas A&M University, BBA Texas A&M University, MS CONTINUING EDUCATION Teja has completed over 138 hours of continuing education in the past three reporting periods, including 85 hours in governmental accounting and auditing. Texas State Board of Public Accountancy 505 H. Huntland Driva, Sulte 380, Austin, Texas 79752 This Individual is licensed to practice In Texas, License ID: 089665 Expires: 1/31/2022 Form No: 21034353 9 Aoi Vol. pg. Audit Engagements Ingram, Wallis & Company, P.C. regularly audits the financial statements of several government and nonprofit organizations which have auditing, accounting, and reporting requirements similar to the County. Some of our recent government and nonprofit clients include: • Brazos County, Texas • City of College Station • Texas A&M Research Foundation • The George and Barbara Bush Foundation • Brazos County Regional Mobility Authority • City of Bryan and Brazos County Economic Development Foundation • Brazos County Emergency Communications District • Northwest Leon County Emergency Services District No. 3 • Bluebonnet Groundwater Conservation District • KAMU-TV • KAMU-FM • KPVU-FM • Texas Poultry Federation (and its affiliates) • Health for All, Inc. • Brazos Valley Food Bank • Brazos Valley Symphony Society • Wickson Creek Special Utility District • Robertson County Emergency Services District • City of Calvert, Texas • City of Franklin, Texas • Brazos County Central Appraisal District • Cancer Prevention and Research Institute of Texas (CPRIT) Awards of. Texas A&M Health Science Center, Texas A&M University, Texas A&M AgriLife Research, Texas A&M Engineering Experiment Station The best indicator of service you can expect from us comes from those with whom we have previously worked. We urge you to contact the following references for whom we have performed services in the Iast three years: Texas A&M Research Foundation Since our appointment in 1990, we have served as independent auditors for the Texas A&M Research Foundation. The Foundation has a fiscal year end of August 31 and requires approximately 700 hours to complete. Diana Wagner serves as the engagement partner. During that time, we have: • Annually audited the Foundation's financial statements and issued our opinion thereon. • Reviewed compliance with provisions of Federal and State financial assistance programs in accordance with the Single Audit Act and Uniform Guidance and issued our reports thereon. • Issued a management letter to the Board containing our recommendations for improvements in the Foundation's internal control structure. • Cooperated with the State Auditor and provided workpapers and reports for inclusion in Comprehensive Annual Financial Report (CAFR) for the State of Texas. 10 Contact: Dana Thomas Vice President and Chief Financial officer P. 979-845-3806 drthomas@tamu.edu Texas A&M University System We have served The Texas A&M University System on numerous engagements for over 10 years. Rick Webb serves as the engagement partner. During that time, we have: • Conducted audits of KAMU-TV and KAMU-FM to meet the requirements of the Communications Act of 1934. • Conducted program -specific audits of Cancer Prevention and Research Institute of Texas (CPRIT) Awards of: Texas A&M Health Science Center, Texas A&M University, Texas A&M AgriLife Research, and Texas A&M Engineering Experiment Station. • Conducted audits of the passenger facility charge account for Easterwood Airport to meet the requirements of the Federal Aviation Administration. • Conducted a review of Texas A&M University (including Texas A&M University Health Science Center and Texas A&M University at Galveston) pursuant to regulating provisions of the System and the Texas Comptroller of Public Accounts Reporting Requirements for Annual Financial Reports of State Agencies and Universities. Contact: John Crawford Vice President for Finance and Chief Financial Officer P. 979-458-0883 crawford@tamu.edu Wickson Creek Special Utility District We have served as the auditor for the Wickson Creek Special Utility District for two years. They have a year end of December 31. During that time, we have: Annually audited the District's financial statements and issued our opinion thereon. Issued our report in accordance with Government Auditing Standards on our consideration of the District's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts and grant agreements, and other matters. Issued a management letter to the Board of Directors containing our recommendations for improvements in the District's internal control structure. Contact: Kent Watson General Manager P. 979-589-3030 watson@wicksoncreek.com 1 �I C .1�.., ,— F'g. -SipCerriter-30; 2Q20'' Report on thQ .Fat m's System of Qilality_Control -RC.' '-p nts 9�rt.lfl Ubli6:A the '-p mmi p y. Om A2,0t4r.y.:�'bV115" ""t itly.06,spboe d jjlmltAti6n!§ 6f. and -the Prqp§'d* s. P-06ro-04 Jh:g System:Re 'd;" 'A6dNrkh'4 :b'j)a:ord/6r.summary. 'Th. e:.sqrp'Tar..yy ';.4 ;includes an :.ep- )�pianaCti..o.'n.'%.of'.'h'q.- gl�geMe�ts.jdbntifi"e'd-as.nOt performed or -.re' vied In conformit' with: d are d's,;!'f pyaluited bya:p6er;reviewerto:determine, a. pger.r..p�eW ' F!, rrr?s_"Kgppoqsi6fifiy YPW 'QUffesodh'sibility an opinion "ori 1116'desigo of the-.dystoth of cluality control "and the firrh's bOnPIiikn"66-thdteWIth bbsdd:bn.'dur-r6vIe\K,. Ehgaqpmen t.p.rqylpw lncq d :epgagqmeitp, :Perfqrme4'4po' qpy@r1 7p7t.. Ap4#tng e:Aud(t.Ac, and :audits .'o mp J*'s--pOh;-dfqyr'7p,,.eO.r� 'r wp- ld I 3:by:rggui�tqr R4AW ,.-:qo rod� revie.�qs. cA. ifirm, .1f. psl or the ;Oppll-'Oz0&ihf-"dOtd"-T bgi'k, atore--,-and-,eieni*'of;ou'r','-pr Q."'redur , &. -t 'qu.olity. c.. on-troor Ah*q1 A1r.L99;p.ptin '- -,and i -a*tditing p'r'acti6e.6.f:ln ram., W Company, 'P.b. for the.yeironde 'June M'2020,'hasbgen;�iiibly4ii6rpd�ano-9qmW .w with to provi8e!therqgqppaGle assurance ci:Peoring.ana'FBpqrtihg In-ccnform(fyWIthapplicable.' . professional 49qar.4 h all mateMai respep s. Flrmscan. receive: z :rating -.of' I pass; uvrth *WPn6i 6.Qr,#7bararm WallisAICompany, r� pn revewrating o -P Certified' PUblid-A-cobLinhintd. Vol. pg. SECTION 3 AVAILABLE RESOURCES AND CONSULTANT LOCATION Background Ingram, Wallis & Company, P.C. (incorporated under the laws of the State of Texas) was officially formed in 1980, however, its founding member began practicing in 1955. We are a local firm with local ties and concentrate our professional and community service efforts in the Brazos Valley. Ingram, Wallis & Company, P.C. maintains one office located in Bryan, Texas and.employs the following personnel: Officers/shareholders 3 James D. Ingram IV, President Richard L. Webb, Executive Vice President Diana K. Wagner, Vice President, Director All of whose address is: 2100 E. Villa Maria Ste. 100 Bryan, Texas 77802 Managers 3 Seniors 1 Other professional staff 5 Support staff 2 Registered Agent: James D. Ingram, IV 2100 E. Villa Maria Ste. 100 Bryan, Texas 77802 Ingram, Wallis & Company, P.C.'s clients represent many facets of the business, governmental, and nonprofit worlds. Our clients range from large, complex organizations to small, conventional businesses. Accordingly, for each of our clients, a "client service team" composed of representatives of each of our practice areas is designated. Resources Ingram, Wallis & Company, P.C. is a member of the Governmental Audit Quality Center (the "Center"). The Center serves as a comprehensive resource for member firms. In addition to being a member of the Center, Ingram, Wallis Company, P.C. has six firm -designated specialists in governmental accounting and auditing, License Ingram, Wallis & Company, P.C. is properly licensed to practice public accountancy in the State of Texas. 13 � y Vol. -5-q-L Pg. 0 Texas State Board of Public Accountancy 505 E. Hun Vand bdve, Sulte 380, Amin., Texee 78762 The office is licensed to practice, in Texas. Firm License ID: C00480 Office.. License ID: U03118 Form No: 2101663? 14 VoI. Pg. SECTION 4 METHODOLOGY AND TIMELINE h Proposed Seamentation of the Enaaaement We have developed an engagement plan for serving the County, which is comprehensive in scope, integrated in its many aspects, and designed to bring maximum benefit to the County. We will plan, schedule, and coordinate our audits of the County in the most economical and efficient way. The audits will be scheduled, as much as practicable, at times.that are most convenient to your accounting personnel and at times when they are least burdened with periodic workloads. Our audit work will be conducted in the following three phases: Planning Phase (September) The objectives of the planning phase are to: • Obtain a general familiarity with the County's operations and financial position, the interrelationship of important activities and accounts, and any significant changes from the preceding year. • Plan for assistance by and coordination with County personnel. • Identify at an early stage any known accounting, auditing, and reporting problems, or other similar conditions. • Anticipate potential problems from any planned, pending, or probable developments. • Consider audit timing priorities and estimate or reevaluate the time required for preliminary and final work for each audit area. To accomplish these objectives, we will: • Review correspondence with regulatory and funding agencies. • Schedule a planning meeting of our audit team with the County's top financial management. • Discuss with accounting personnel the specifics of all significant manual and automated accounting systems and obtain accounting policy and procedure manuals. • Arrange audit planning meetings with financial and accounting representatives to evaluate internal control procedures and develop audit programs as necessary. • Analytically review the financial position, results of year-to-date operations, and cash flows. • Review minutes of meetings of the Commissioners' Court. • Meet with the County's operations, planning, and grants management personnel to identify issues relating to the desired external financial reporting structure of the County. Interim Audit Phase (October/November) In the interim audit phase, we will finalize our audit plan and begin our preliminary audit testing. During this phase, we will: • Finalize the audit program. • Obtain, or update, and review copies of the laws under which the County was created, debt agreements, and contracts. • Review internal controls on manual and automated systems and reach a conclusion regarding their adequacy. • Update our analytical review of year-to-date operations. • Begin detail testing of revenue and expense transactions. 15 Vol. �'�� Pg. �� Update our review of minutes of the Commissioners' Court Request County staff prepare year-end cash, debt, and grant receipts confirmation letters. Final Audit and Resorting Phase (December/March) During this phase we will: • Review confirmation letters and resolve differences. • Test long-term debt. • Test the balances and transactions in the property accounts. • Complete review of compliance items. • Review audits of contracts under Federal and State grants. • Review other compliance requirements. • Audit, as necessary, accrued expenses and other liabilities, by examining the details of the accounts and analyses prepared by the County; comparison to independent statistics; confirmation; etc. • Review government -wide conversion entries. • Review pension and OPEB accounting and reporting. • Review actuarial reports and lawyers' letters for potential impact on statements and footnotes. • Complete the analytical review of operations. • Complete our testing of revenues and expenses. • Obtain representations on compliance with Federal and State grant regulations and other matters from the County personnel responsible for Federal and State grants and other matters. • Complete our review of minutes of the Commissioners' Court. • Review with management a draft of the financial statements and our reports thereon. • Review with management drafts of report formats and notes. • Issue our reports. • Review with management the draft of our report to management. • Issue our report to management. • Commence planning for the following year's audit. Level of Staff and Estimated Hours A summary of estimated hours for the audits for the four County entities, including the Federal and State Single Audits, follows: Partners Managers Staff Accountants Clerical Total hours Planning Interim 4 8 12 24 24 28 40 60 Final 20 500 365 15 900 Total Hours 32 536 417 15 1,000 Barring any unusual circumstances, we do not expect the number of hours to change significantly in future years. _ 16_ Audit Annroach We disagree with those in our industry who regard the audit as a commodity. As a client, you will receive a high-quality, cost-effective audit of your financial statements. But our services will go far beyond perfunctory attest functions. In the course of conducting our audits, we fully expect to develop information and insights concerning your operations that will be of direct value to the County. Our approach to audit service is to be truly responsive to your needs. We are available for you throughout the year to provide timely advice and assistance in financial, administrative, and other matters, as well as to perform the efficient, top-quality audit for which we are widely recognized in governmental, business, and professional circles. During our audits, we place special emphasis on identifying and communicating opportunities to increase the effectiveness and efficiency of your operations. Our audit approach will be tailored to meet Your specific needs through comprehensive audit planning and assessment of risk based on a thorough understanding of the County. Audit planning and risk assessment help us focus our auditing procedures on critical areas and to design our procedures to provide meaningful constructive services. Risk assessment is based upon the following: • Thorough examination of the system of internal accounting control, including data processing. • Identification of specific concerns of management and the Commissioners' Court. • Overall materiality and its impact on the financial statements. • Inherent risk of the operations. We will design our audit of the County to meet the highest technical standards, to provide the County with cost-effective services and constructive recommendations, and to increase our effectiveness as business advisors to you. The foundation of our ability to provide these services is an understanding ofthe significant factors affecting the County's business, and sensitivity to the Court's and management's key concerns. We build upon this foundation by performing audit procedures which respond to the risks associated with the County's financial reporting. We also will develop client service objectives which focus our expertise on areas of particular importance to you and, thereby, provide constructive business advice to the County. Compliance with Laws and Regulations In order to comply with GovernmentAuditingStandards which requires the auditor to test compliance with applicable laws and regulations, Ingram, Wallis & Company, P.C. will design its audit to provide reasonable assurance of detecting errors, irregularities and illegal acts resulting from violations of laws and regulations that have a direct and material effect on the determination of financial statement amounts. We will rely on the County's management to identify and disclose to us all laws and regulations that have a direct and material effect on the basic financial statements of the County. Federal and State Awards In testing compliance for Federal and State programs, we will review the requirements which apply to each major program included in the compliance supplement for audits performed in accordance with the Uniform Guidance and the State of Texas Uniform Grant Management Standards. Professional judgment will be used to determine the nature, timing and extent of substantive tests used in testing the County's compliance with the compliance requirements. 17 Vol.pg. 7� In addition to the requirements for testing under the Uniform Guidance and the State of Texas Uniform Grant Management Standards, transactions in all areas/departments will be subject to compliance testing. The number of transactions selected will be based on our planning and professional judgment. Just as the number of selections tested may vary from year to year, the departments selected may also vary due to changes within the County and our annual planning process. Subsequent Years In the second and subsequent years, we would expect our audit approach, including the staffmg, sampling and test work, to be flexible to respond to any potential changes in laws, regulations or internal controls effecting the fmancial statements of the County. Conclusion No two audits are the same. Each client's circumstances will differ and, accordingly, we apply our professional judgment and experience to identify and evaluate risks -- and to determine the most appropriate audit responses. An adequate understanding of the County's business is critical in this process. Our understanding of governmental entities and our knowledge of the concerns of the County's Management also enables us to use our professional expertise to ensure that as a natural by-product of the audit, we can serve as effective business advisors to the County. 18 Vol. SECTION 5 IMPACT ON COUNTY STAFF Vol. �J" l 5� pg ,275� The County Auditor's office has previously provided trial balances, account reconciliations, capital asset schedules, debt service supporting schedules, grant records, closing entries and financial statements, including preparing the Comprehensive Annual Financial Report for the County. County staff has also prepared all audit confirmations. We do not anticipate requesting any additional schedules or documentation that have not been provided in the past. 19 2,11— Vol. O -t sPg.-)M SECTION 6 LITIGATION Vol. i.5 ---- p , ' _ L Ingram, Wallis & Company, P.C. has never been, .nor is it currently, a party to any litigation. In addition, there are no pending claims against the firm. 20 Vol. � pg, SECTION 7 RFQ DOCUMENTS Vol. _�_ pg.�� _� REQUEST FOR QUALIFICATIONS RE -ADVERTISEMENT RFQ NO. 22-002 INDEPENDENT AUDITOR SERVICES FOR BRAZOS COUNTY SEALED QUALIFICATIONS TO BE SUBMITTED BEFORE: Tuesday, August 10, 20212:00 pm CST TO THE: BRAZOSCOUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Proposers, their employees or representatives, are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this solicitation from the issuing date of the solicitation until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award of the Proposal. Any such contact will be grounds for rejection of the vendor's Proposal. In compliance with this solicitation, the undersigned Proposer having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following Proposal for furnishing the material and/or services listed on the attached Proposal form and agrees to deliver said items at the locations and for the prices set forth on the Proposal form. Company Name: Ingram, Wallis & Company, P.C. By (Print) _Richard L. Webb Title: _Executive Vice President Physical Address: 2100 E. Villa Maria Rd. Ste. 100, Bryan, TX 77802 Mailing Address: 2100 E. Villa Maria Rd. Ste. 100, Bryan, TX 77802 Telephone: (979) 776-2600 Fax: _(979) 7747759 g-Maff: rwebb@ingram-wallis.com 2 21 Vol. Pg. IZI-- brief overview of each project with, at a minimum, a short description of the services provided, including costs and methodology used for projects. Reference sheet is herein required with this section. 3. Peer review - report on the results of the firms most recent Peer Review as required by the AICPA and Government Auditing Standards. Report should state whether the Peer Review included a review of government audits. Section 3 — Available Resources and Consultant Location — Provide information on company size, structure resources and business history of the firm. Section 4 — Methodology and Timeline — Respondent shall define the method and approach to be used to include the timeline to complete the project, level of staff and number of hours to be assigned to each proposed segment of the engagement for each year. Section 5 — Impact on County Staff— Respondent shall provide a listing of items required and schedules required of County staff in order for respondent to perform audit services. Section 6 —Litigation — Respondent shall provide a list of past and current litigation and pending claims against the firm if any. Section 7 — RFQ Documents — The completed RFQ. (This shall not count towards the 20 - page content limit) H. REFERENCES Respondents shall provide a list of at least three (3) references, from municipal and/or Government agencies or fines of comparable size. This list shall include the navies, phone munbers and emails of the ' companylentity for which the prior service was performed to contact these references. A negative reference may be grounds for disqualification of Proposal. Failure to provide the required information with the Statement of Qualifications may automatically disqualify the response from consideration for award. companylEutity: Texas A&M Research Foundation Contact: Dana Thomas Phone: (979) 845-3806 Email: drthomas@tamu.edu companyrEntity: Texas A&M University System Contact: John Crawford Phone: (979) 458-0883 Email: crawford@tamu.edu 2 — VOL 4 Pg. �� — Company/Entity: Wickson Creek Special Utility District Contact: Kent Watson Phone: (979) 589-3030 Enmail: watson@wicksoncreek.com I. SCOPE OF SERVICES 1. Nature of SeiN7ce Required — a. Fiscal year financial audit of Brazos County for the period of October 01, 2020 through September 30, 2021 and subsequent fiscal years. b. Separate Health Department financial audit for the period of October 01, 2020 throtiah September 30, 2021 and subsequent fiscal years. c. Separate Juvenile Board financial statements for the period of September 1, 2020 through August 31, 2021 and subsequent fiscal years. d. Separate Supervision and Corrections financial statements for the period of September 1, 2020 through August 31, 2021 and subsequent :fiscal years. e. State and Federal Gr -ant Single Audit in conformance with OMB Circular A -133A, for the fiscal year October 1, 2020 through September 30, 2021 and subsequent fiscal years. f. A single audit of grants must be performed in conjunction with the financial audit. A copy of the previous year's Schedules of Federal and State Financial Assistance is irmcluded. g. Interpretations of some docuunents in Spanish specifications may be required as a result of grants. 2. Services should be made in accordance with a. Generally accepted auditing standards established by the American Institute of Certified Public Accountants. b. The AICPA Industry Audit Guide, Audits of State and Local Goveriunental Units. c. NCGA Statement 1, Govenunental Accouumting and Financial Reporting Principles. d. State and Federal Grant Single Audit must be completed in time to allow submission of financial statement to GFOA for certificate of excellence review. Preferred stat date for audit fieldwork is on or about September Ist. Target date for issuance of financial statement by County is March 1st. 3. Peer Review — Respondent should include a report on the results of the firms most recent Peer Review as required by the AICPA and Government AuditniR Standards_ Report should state whether the Peer Review included a review of government audits. 4. Description of Entity and Records to be Audited 23 Vol. Pg._. K. V.T.C.A. LOCAL GOVERNMENT CODE &262.0276 Brazos County shall refuse to enter into a contract or other transaction with a person who owes a. debt to the Countv per V.T.C.A Local Government Code 4262.0276. a. This refirsal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successfiul proposer that is indebted to the County, b. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Coiu-t; c. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. d. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account. $om the Brazos County Tax Office. e. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non-responsive" and "not responsible",eliminating it from any fiuther consideration of award. f. These provisions shall apply to any "person" owned, partially owned, managed, operated or represented by a "person" indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name James D. Ingram, IV Title (Owner, Officer, Director, Manager, Etc.)_ President Richard L. Webb Executive Vice President Diana K. Wagner Vice President 24 3zk� Vol. Pg. 4i-1 IL EVALUATION WAIVER By submitting a Statement of Qualifications or response. each Firm/offeror indicated below agrees to waive any claim it has or may have aganrst Brazos County (the Owner), Engineers, Consultants and their respective Commissioners, directors, employees, or agents arising out of or in connection with (1) the administration, evaluation, or recommendation of any Statement of Qualifications or response - (2) any regturement under the Request for Qualification or related documents: (3) the rejection of any Statement of Qualifications or response or any*part of any Statement of Qualifications or response, and/or (4) the award.of a Contract, if any. The Finn fmther agrees the Owner reserves the right to waive any requirements under the documents or the Contract Documents, with regards to acceptance or rejection of any Statement of Qualifications, and recommendation or award of the contract. Note: The Statement of Affirmation Must be Notarized. STATEMENT OF AFFIRMATION "The undersigned affums that he/she is duly authorized to execute this waiver by the person(s) or business entity making the Proposal." Firm's Name: Ingram, Wallis & Company, P.C. Address: 2100 E. Villa Maria Rd. Ste. 100, Bryan, TX 77802 Proposer's Name: Richard L. Webb Position/Title: Executive Vice President Proposer's Signature: J - Date: R /a o and sworn to rue on the 10 day of hr the year .DUB l Notary Public Ivry Commission expires AUayG4 3-,,) 0 D LA RHONDAHAVEL My ►ten► ID # 3592384 ExPIMS August 3, 2024 IVd 3'tt Pe S. CERTMCATION OF PROPOSAL The tmdersigned affirms that they are duly authorized to execute this Proposal, that this Proposal has not been prepared hi collusion with any other Fiun.. and that the contents of this Proposal have not been commtmicated to any other Finn prior to the official opening. Signed By:e2..:-� �y_ /l Title: Executive Vice President Typed Name: Richard L. Webb Company Name: Ingram, Wallis & Company, P.C. Mailing Address: 2100 E. Villa Marla Rd. Ste.100 P. O. Box or Sheet Employer IdentificationNumber: 74-2073601 Social SecurityNtmiber: n1a Bryan City Phone No. (979) 776-2600 Texas 77802 State Zip Aclaiowledgement of Addendtun #Lcj.... #2 #3 #4 #S Initial Each Received CORPORATE SEAL IF SU]31%=ED BY A CORPORATION END OF REQUEST FOR QUALIFICATIONS NO. 22-002 By signing below, Brazos County agrees that this RFQ #22-002 wrill be awarded to the film whose name appears above and both parties agree to the terms and conditions contained herein. By: Brazos County Commissioner's Coturt Date 10 Attest: Brazos County 26 Vol. �O�J4 pg. � T. HOUSE BILL 89 & DEBARAI IIENT VERIFICATION Brazos County is federally mandated to adhere to Erie directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist' Financing — Blocking Property and Prohibitnmg Transactions With Persons Who Connmit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https:1Avwrw-.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjectedto suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance -%Atli the State of Texas statutes and riles relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://ivmv..sam.gov. The undersigned affirms the non -debarment statement above, that they are daily authorized execute this contract. The company representative below further affirms, that the company submitting this Proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Isrmel during the term of the contract. Pursuant to Section 2270.001, Texas Govenmient Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otheiivise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business. in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership; limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name: Ingram, Wallis & Company, P.C. Authorized Company Representative: Richard L. Webb Address: 2100 E. Villa Maria Rd. Ste. 100, Bryan, TX 77802 Signature: *2"A.W L Date: August 10, 2021 Contract # Re-advertisment RFQ No. 22-002 27 U. CONU ACT FORNI I Respondent should include the name(s) of the person(s) authorized to negotiate with the Comity. This information should include email, phone inunber and position hi the company. Company Name: Ingram, Wallis & Company, P.C. Authorized Company Representative for Negotiations: Richard L. Webb Position/Title: Executive Vice President Contact Phone M (979) 776-2600 Contact Email: rwebb@ingram-wallis.com Authorized Company Representative for Negotiations: Diana K. Wagner Position/Title: Vice President Contact Phone M (979) 776-2600 Contact Email: dwagner@ingram-wallis.com Authorized Company Representative for Negotiations: Position/Title:. Contact Phone M Contact Email: 28 Fvo i. Pg. o W Brazos County Purchasing Department 200 S. TX. AVE., STE 352 BRYAN, TX 77803 PHONE (979) 361-4292 FAX (979) 361-4293 Addendum #1 to CIP 22-002 Re -Advertisement Independent Auditor Services Issued: August 6, 2021 Change: Section O. HOLD HARMLESS Changes Reason: Corrected per Statute Strike "either" and "or Brazos County." from this section. This will be included in an addendum. Section 0. HOLD HARMLESS should read as follows: "The Firm agrees to hold harmless Brazos County from any and all claims and liability due to the acts of the Firm's employees and the operation of his equipment. The Firm also agrees to hold harmless Brazos County from any and all expenses, including attorney fees, incurred by Brazos County in litigation or otherwise resisting such claims or liabilities as a result of the Firm's employees' activities. Further, the Firm agrees to protect, indemnify and hold harmless Brazos County from and against all claims, demands and causes of action of every kind and character brought by any employees of the Firm against Brazos County due to personal injuries and/or death to such employee resulting from any neglect act, by commission or omission on the part of the Firm." This addendum should be signed by an authorized representative of the respondent and returned with the bid documents as specified in the bid. Acknowledgement of Addendum: Signature: t �... Printed Name: t •%b b 29 pg. Vol. ��i CONTRACT FOR RESIDENTIAL SERVICES In accordance with provisions of the Brazos County Juvenile Probation Department, hereinafter called "JUVENILE DEPARTMENT and Father Flanagan's Boys' Home hereinafter called "SERVICE AGENCY," by this Agreement, and in consideration of the mutual promises set forth below agree to the following: I. PROVISIONS OF SERVICE AND COMPENSATION A. The SERVICE AGENCY agrees to provide the following residential services for housing and supervision of alleged or adjudicated juvenile offenders placed in licensed juvenile care facilities by the JUVENILE DEPARTMENT (hereinafter referred to as "residents'l, which services shall be limited to: 1. Provide secure and/or non -secure residential facilities for residents at the Levels of Care indicated in Exhibit Nos. 1 and 2 (which are attached hereto and incorporated herein for all purposes); 2. Each resident placed in SERVICE AGENCY's residential facilities pursuant to this Contract shall have access to the community to achieve treatment or correctional objectives through applicable educational or employment programs provided by SERVICE AGENCY. SERVICE AGENCY's residential facilities and services described on Addendum #1 and #2 attached hereto are not primarily used for (a) the confinement or detention of juvenile residents or others, or (b) the restriction of the movements and activities of juvenile residents or subject juvenile residents to control through the use of physical barriers or intensive supervision. 3. Provide medical attention for each resident placed in the SERVICE AGENCY's facilities in accordance with Paragraph 0 of this Article I; 4. Provide crisis intervention for each resident placed in the SERVICE AGENCY's facilities at the Levels of Care indicated in Exhibit Nos. 1 and 2, including all emergency counseling and routine counseling for each resident, as necessary; 5. 5. SERVICE AGENCY will be financially responsible for all medical, dental, psychiatric, pharmacy, optometry, and therapeutic care provided to a youth up to a maximum of $5,000 annually. Any medical, dental, pharmacy or optometry needs that exceed the $5,000 maximum annually will be the financial responsibility of the Juvenile Department. THE SERVICE AGENCY will make reasonable efforts to bill third party payors, including Medicaid, for the aforementioned health care expenses based on information provided by the Agency. If the SERVICE AGENCY is not reimbursed by third party payors exceeding $5,000 annually, the Juvenile Department shall be financially responsible for fifty percent (50%) of the gross charges for such health care expenses provided by FFBH providers and shall reimburse the SERVICE AGENCY for one hundred percent (100%) of the health care expenses FFBH purchased from external or non-FFBH providers; von. c�'-�5" P9. LL 6. Participate in the formulation, preparation, review and modification of an Individual Program Plan (IPP) for each resident, pursuant to Article II herein; 7. Prepare and maintain a written progress report for each resident, as provided in Paragraph I of this Article I; and 7. Maintain records for residents in accordance with applicable laws and regulations and the provisions hereof. B. As consideration for the above-specified services, the JUVENILE DEPARTMENT agrees to pay the SERVICE AGENCY the amounts set forth on Exhibit No. 2 attached hereto, which are calculated per resident. for each day in which each resident is provided services by SERVICE AGENCY hereunder. C. Recognizing that a resident's rehabilitation program may include scheduled time away from the residential setting of the SERVICE AGENCY, such as weekends, holidays, etc., and that the SERVICE AGENCY must retain space for a resident during a scheduled absence until his/her return, the JUVENILE DEPARTMENT will pay the SERVICE AGENCY the amounts agreed upon in Exhibit No. 2 for such scheduled absence days; provided, however, that the JUVENILE DEPARTMENT will not be responsible for paying to retain space for any resident for an absence of more than three (3) consecutive days, unless the SERVICE AGENCY has obtained prior approval from the JUVENILE DEPARTMENT. D. If a resident makes an unauthorized departure from the residential setting of the SERVICE AGENCY, the JUVENILE DEPARMENT shall be notified immediately. If the absent resident returns to the SERVICE AGENCY within three (3) days or prior to the last billing day of the month, whichever occurs first, the SERVICE AGENCY shall be entitled to bill JUVENILE DEPARTMENT for those days in the monthly billing period the resident was absent from the SERVICE AGENCY, provided that the JUVENILE DEPARTMENT shall not be required to pay for an unauthorized absence extending beyond three (3) consecutive days, regardless of applicable billing period. E. The SERVICE AGENCY is under no obligation to retain space for a resident absent without authorization. F. Payment by the JUVENILE DEPARTMENT is to be made monthly. Billing for payment will be submitted by the SERVICE AGENCY for each calendar month no later than ten (10) days from the last day of the month for which payment is being requested, and the JUVENILE DEPARTMENT shall pay such invoices within 30 days of the date of such receipt. G. Each billing should be itemized to contain the PID# of each resident for whom payment is being requested, the number of days each resident was in residence during that billing month, and each resident's Level of Care for the billing month. SERVICE AGENCY will be provided resident's PID# at time of admission. H. The SERVICE AGENCY is under no obligation to accept any juvenile for residency who is deemed by the SERVICE AGENCY to be inappropriate for placement in its facilities. 2 VOL Pg � - I. The SERVICE AGENCY shall provide each resident's Probation Officer, as designed by the JUVENILE DEPARTMENT, with a written report of the resident's progress on a monthly basis. J. If a resident in placement at the SERVICE AGENCY makes an unauthorized departure, becomes seriously ill, or is involved in an incident of a serious nature, the SERVICE AGENCY shall notify the resident's designated Probation Officer and the JUVENILE DEPARTMENT designated Placement Officer immediately, and shall ensure that parents and proper authorities, including the Texas Department of Human Services, are also notified immediately. K. The JUVENILE DEPARTMENT reserves the right to terminate a resident's placement at the SERVICE AGENCY at its discretion. The SERVICE AGENCY must not release a resident to any person or agency other than the JUVENILE DEPARTMENT without the prior express written consent of the JUVENILE DEPARTMENT or by court order. L. Prior written approval must be obtained from the JUVENILE DEPARTMENT before any resident's participation in any furloughs, home visits, field trips or extended agency trips. M. Unless otherwise stipulated by the JUVENILE DEPARTMENT, a resident may freely visit with parents and relatives at the SERVICE AGENCY, in accordance with established SERVICE AGENCY policies, rules and procedures. N. JUVENILE DEPARTMENT and SERVICE AGENCY shall comply with the child abuse reporting requirements and other provisions of the Nebraska Child Protection Act, Neb. Rev. Stat. 28-710, et seq. In addition, suspected or alleged cases of child abuse of a resident placed by the JUVENILE DEPARTMENT at the facilities of SERVICE AGENCY must be immediately reported to the following: (a) BRAZOS COUNTY JUVENILE PROBATION; (b) local law enforcement agency; and (c) Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number (512) 424-6717 or by calling (877) 786-7263, followed by submitting the report within 24 hours of the call. 0. The SERVICE AGENCY shall not dispense prescription medication to residents without prior approval of a physician and notification of the JUVENILE DEPARTMENT; and, it is further provided that the SERVICE AGENCY shall obtain emergency medical care and hospitalization for residents as needed, recognizing that emergency medical care and hospitalization are the responsibility of residents' parents and the JUVENILE DEPARTMENT must be given notice within twenty-four (24) hours of any emergency treatment or hospitalization. P. All identifying information pertaining to each referral shall be maintained in strictest confidence, in accordance with applicable state and federal laws. Q. PRISON RAPE ELIMINATION ACT If applicable, Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including 3 2 Vol. 3 Pg.%f' the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse and sexual harassment in facilities housing adult and juvenile Offenders. [PREA §115.312(a)] Under PREA, Service Provider is complying with PREA standards [PREA §115.312(b)] and shall mace available to the Chief Juvenile Probation Officer, or designee, all incident -based aggregated data reports for every allegation of sexual abuse at its facility within 24 -hours of the allegation, and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30th [PREA §115.387(e) and (f)]. Please note that PREA is not applicable to SERVICE AGENCY, as described above, for the following reasons: SERVICE AGENCY's residential facilities and services described on Addendum #1 and #2 attached hereto are not primarily used for (a) the confinement or detention of juvenile residents or others, or (b) the restriction of the movements and activities of juvenile residents or subject juvenile residents to control through the use of physical barriers or intensive supervision. II. INDIVIDUAL PROGRAM PLAN AND FAMILY INVOLVEMENT A. Each resident placed with the SERVICE AGENCY shall have a written Individualized Program Plan (IPP) developed. in concert with the resident and mutually agreed upon by the appropriate SERVICE AGENCY and JUVENILE DEPARTMENT prior to placement. B. The IPP shall be reviewed jointly by the SERVICE AGENCY, the resident, and the JUVENILE DEPARTMENT at reasonable intervals, not to exceed ninety (90) days, to assess the resident's progress; modifications of the IPP shall be made when reasonably required. C. The IPP shall contain the reasons why the placement will benefit the resident and shall specify behavioral goals and objectives that are to be achieved in the SERVICE AGENCY placement; and, the IPP shall state a plan as to how the parent(s) and/or guardian(s) shall be involved o assist in preventing or controlling the resident's alleged delinquent behavior or alleged conduct indicating a need for supervision. D. Copies of the original IPP and the periodic reviews are to be maintained by the SERVICE AGENCY and the JUVENILE DEPARTMENT. III. EXAMINATION OF PROGRAM AND RECORDS A. The SERVICE AGENCY agrees that it will permit the JUVENILE DEPARTMENT to examine and evaluate its program of services provided under the terms of this Agreement, and, subject to applicable privacy laws, to review the SERVICE AGENCY's resident records that pertain only to the placed resident. The JUVENILE DEPARTMENT must provide reasonable prior notice prior to such examination and evaluation. This examination and evaluation of the program will include observation of programs in operation, interviews, and the submission of 4 Vol. 15 Pg. QLL questionnaires to the staff of the SERVICE AGENCY and the residents placed by the JUVENILE DEPARTMENT. B. The SERVICE AGENCY shall provide to the JUVENILE DEPARTMENT such information on residents placed by the JUVENILE DEPARTMENT as requested on forms provided by the JUVENILE DEPARTMENT. C. The SERVICE AGENCY agrees to maintain and, upon reasonable prior notice, make available for inspection, audit, or reproduction by an authorized representative of the JUVENILE DEPARTMENT and the State of Texas, books, documents, and other evidence pertaining to the costs and expenses of this Agreement, hereinafter called the "Records." D. The SERVICE AGENCY agrees to maintain these Records for seven (7) years after final payment. IV. GOALS, OUTPUT, AND MEASURABLE OUTCOMES A. The SERVICE AGENCY agrees to pursue the goals and values of the JUVENILE DEPARTMENT through providing services to each resident, which services enable resident growth and development to the resident's fullest potential. This development will be accomplished through provision of a safe, drug-free environment in which services are utilized as tools for educational, emotional, and behavioral catharsis. It is the parties' intent that each IPP agreed to by the JUVENILE DEPARTMENT satisfies the requirements of this provision. B. . The SERVICE AGENCY shall provide the JUVENILE DEPARTMENT information that outlines the output measures of the services provided to its residents. This information shall be provided to the JUVENILE DEPARTMENT within ten (10) business days from execution of this Agreement and within ten (10) business days following any revisions or updates of that information. These output measures may include, but are not limited to: 1. Average length of stay of residents; 2. Specific types of milieu implemented by the SERVICE AGENCY; 3. Average number of counseling hours provided each resident daily, weekly, or monthly; and 4. Number and types of reporting measures. C. The SERVICE AGENCY agrees to furnish the JUVENILE DEPARTMENT information on annual indicators which measure the outcomes of effectiveness of the SERVICE AGENCY in providing public benefits from its residential services. This information will be furnished to the JUVENILE DEPARTMENT within ten (10) business days from the execution of this Agreement and within ten (10) business days from any annual update of such information. These measurable outcomes may include: 1. The percentage of residents successfully completing the program. 5 2. The percentage of residents who are reunited with family or guardians. 3. The percentage of youth who remain drug-free, do not re -offend and/or remain in school for a designated aftercare period. V. CONFIDENTIALITY OF RECORDS Service Provider shall maintain strict confidentiality of all information and records relating to children placed by Contracting County and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. Service Provider and Contracting County agree to abide by Title 37, Part 11, Chapter 380, Subchapter G, Division 1, Rule §380.9909, relating to Access to Youth Information and Records. W. FEE ASSESSMENT A. Residents or their families shall not be assessed fees for services by the SERVICE AGENCY, unless the Court orders fee arrangements. The SERVICE AGENCY and the JUVENILE DEPARTMENT shall not be precluded from reasonable attempts to seek voluntary contributions from families of residents for donations of clothing, personal articles, and funds to assist in supporting a youth's rehabilitation. B. If a resident is eligible for fiscal support from another agency or organization, the SERVICE AGENCY shall ensure that the JUVENILE DEPARTMENT is not billed for such fiscal support for which the resident is otherwise eligible. VI. EQUAL OPPORTUNITY A. Services shall be .provided by the SERVICE AGENCY in compliance with the Civil Rights Act of 1964. The SERVICE AGENCY will not discriminate against any employee, applicant for employment, or resident because of race, religion, color, sex, national origin, age, or handicapping condition. B. The SERVICE AGENCY will take affirmative action to ensure that applicants are recruited, hired and trained, and that employees are treated fairly during employment, without regard to their race, religion, color, sex, national origin, age, or handicapping condition. C. The SERVICE AGENCY agrees that it shall adopt and implement workplace guidelines concerning persons with AIDS and HIV infection and shall also develop and implement guidelines regarding confidentiality of AIDS and HIV related medical Information for employees of said SERVICE AGENCY and for residents, staff and residents served by the JUVENILE DEPARTMENT. VII. OFFICIALS NOT TO BENEFIT Vol. 5 Pg. �l A. No officer, member or employee of the JUVENILE DEPARTMENT or SERVICE AGENCY, nor any member of their governing bodies, nor any other public official of the governing body of the locality or localities in which the project is situated or being carried out who exercises any functions or responsibilities in the review or approval of the undertaking or carrying out of this project, shall participate in any decision relating to this Agreement which affects his personal interest, have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. VIII. DEFAULT A. The JUVENILE DEPARTMENT may, by written notice of default to the SERVICE AGENCY, terminate this Agreement in whole or in part, if the SERVICE AGENCY fails to perform any of the provisions of this Agreement for 30 days' following written notice from the JUVENILE DEPARTMENT. B. Upon such an occurrence, the JUVENILE DEPARTMENT may grant the SERVICE AGENCY an extension of time to cure such failure; provided, however, that if SERVICE AGENCY fails to cure such failure within a period of ten (10) days from such extension authorized by the JUVENILE DEPARTMENT, the JUVENILE DEPARTMENT may terminate this Agreement in writing. IX. ASSURANCES A. Services provided under this Agreement shall be provided in accordance with all applicable local, state and federal rules, regulations, laws, statutes or ordinances. B. The SERVICE AGENCY certifies compliance with all terms, provisions and requirements of Title VI and VII, Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and any other federal, state or local rule, regulation, law, statute or ordinance applicable to the performance of this Agreement. C. The SERVICE AGENCY certifies that it and/or its staff have obtained all necessary licensing and permitting to enable it to carry out its obligations under this Agreement and that SERVICE AGENCY and its staff has professional liability insurance. D. The SERVICE AGENCY agrees to account separately for the receipt and expenditure of any and all state funds received from the JUVENILE DEPARTMENT under this Agreement. E. Either party to this Agreement may be a covered entity under the Healthy Insurance Portability and Accountability Act (HIPAA). The SERVICE AGENCY shall, during the term of this Agreement, remain in compliance with all of the applicable HIPAA regulatory provisions. The JUVENILE DEPARTMENT reserves the right to receive assurance of compliance, including but not limited to, inspection of the SERVICE AGENCY's HIPAA policies, procedures and practices. The SERVICE AGENCY shall inform the JUVENILE DEPARTMENT of any breaches or violations that may occur during the term of this Agreement, including breaches or violations made by business associates, representatives or agents of the JUVENILE DEPARTMENT. Failure to comply with this provision is a breach of this Agreement and in JUVENILE DEPARTMENT's sole discretion may result in termination of this Agreement or other appropriate action. 7 VOL � fig. _��s X. TERM AND TERMINATION A. The term of this Agreement shall be for one (1) year, commencing on November 15, 2021 and terminating on November 14, 2022. B. This Agreement may be terminated by either party by giving ten (10) days written notice to the other party hereto of the intention to terminate. C. Termination by the SERVICE AGENCY of any services to any resident shall occur only after first notifying the JUVENILE DEPARTMENT of the causes and with at least ten (10) days notice to allow alternate placement or referral for service elsewhere. XI. - INSURANCE, INDEMNIFICATION, AND VENUE A. The SERVICE AGENCY certifies that it has in place insurance against personal injury and property damage that may be suffered by any person or entity as a result of the use of its residential facilities used in performance of its obligations hereunder. B. The SERVICE AGENCY shall indemnify the JUVENILE DEPARTMENT and BRAZOS COUNTY and hold the JUVENILE DEPARTMENT and BRAZOS COUNTY harmless for any injury, claim or property damage or loss suffered by any party as a result of the negligence or intentional acts of SERVICE AGENCY relating to SERVICE AGENCY's provision of services under this Agreement. SERVICE AGENCY shall not be required to indemnify or hold harmless the JUVENILE DEPARTMENT or BRAZOS COUNTY for the negligence or intentional acts of the employees, agents, representatives, or volunteers of the JUVENILE DEPARTMENT or BRAZOS COUNTY. C. The JUVENILE DEPARTMENT and BRAZOS COUNTY shall indemnify and hold harmless the SERVICE AGENCY and its affiliates, officers, directors, employees, volunteers, and contractors for any injury, claim or property damage or loss suffered by SERVICE AGENCY and/or its affiliates, officers, directors, employees, volunteers, and/or contractors as a result of the negligence or intentional acts of the JUVENILE DEPARTMENT relating to the JUVENILE DEPARTMENT'S performance under this Agreement. Neither the JUVENILE DEPARTMENT nor BRAZOS COUNTY shall be required to indemnify or hold harmless the SERVICE AGENCY for the negligence or intentional acts of the employees, agents, representatives, or volunteers of the SERVICE AGENCY. D. This Agreement is executed and entered into in the State of Nebraska. This Agreement shall be construed, performed, and enforced in accordance with Nebraska law, including the provisions for conflict of laws. Venue for any action arising from this Agreement shall lie in Douglas County, Nebraska. XII. SEVERABILITY In case any one or more of the provisions contained in this Agreement shall for any reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be 8 Vol. pg. construed as if such invalid, illegal, or unenforceable provision had never been contained therein. XIII. DISPUTE RESOLUTION The parties agree to cooperate to resolve differences in interpretation of this Agreement or to resolve disputes as to the adequacy of the parties' compliance with their respective obligations under this Agreement. Within ten (10) working days of the execution of this Agreement, each party shall designate one (1) person to act as that party's representative for dispute resolution purposes and shall notify the other party of the person's name, business address, telephone number and e-mail address. Within ten (10) business days from delivery of a written request by one party's representative to the other for dispute resolution, the representatives shall confer to attempt to resolve the disagreement. Nothing in this Agreement shall preclude either party from seeking relief from a court of law relating to any differences or disputes arising under this Agreement. The obligations of this paragraph survive termination or expiration of this Agreement. ON . 2021. FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. BS UI MM By: Duane Peters, County Judge Juvenile Board Chair 200 S. Texas Ave., Ste. 332 Bryan, TX 77803 Phone: 979-361-4102 Fax: 979-361-4503 BRAZOS COUNTY JUVENILE PROBATION DEPARTMENT By: Linda Ricketson FATHER FLANAGAN'S BOYS' HOME By: Ms. Barbara Vollmer, Executive Vice President and Director of Youth Care Father Flanagan's Boys' Home 13603 Flanagan Boulevard Boys Town, Nebraska 68010 Phone: 531-355-1928 Fax: 531-355-1925 9 Vol. 34-) Pg. L_ , EXHIBIT #1 Residential Treatment Center The Boys Town Residential Treatment Center is a medically directed program for children with psychiatric disorders. These children's serious behavior issues require that they receive intensive treatment in a short-term residential setting. A facility -secure environment is offered for more seriously troubled children who require around-the-clock supervision, intense therapy and numerous other safety and program features. As part of Boys Town National Research Hospital®, the Center is accredited by The Joint Commission. Enhanced Family Home Program At this service level, the care provided in the Boys Town Enhanced Family Home Program is based on a research -proven and evidenced based model of care. Youth live in a family -style home and receive care from professionally trained staff called Family -Teachers. Four to six boys or girls, usually ages 10 to 14, live in each home. Youth residing in these homes are in need of more intense supervision, structure, monitoring and oversight within a smaller staff ratio "family" home. Using the same evidence -based Family Home Model of Care, the smaller staff ratio allows for an increased number of teaching interactions to address higher needs of these youth. Enhanced Family Homes have additional security features and overnight awake staff, while still providing compassionate, effective care in a family style environment. The children also learn social skills, attend school,, participate in extracurricular activities and take part in daily chores and activities. With a focus on reunification, the Family -Teaching staff works with families to achieve permanency, safety, and child well-being. Youth admitting to the program are first served by using our research proven evidenced based model of care, which is a teaching model. If it is determined that a youth could benefit from therapeutic services they may be referred td the Boys Town's Outpatient Clinic for individual, family or group therapy based on an assessment. For youth on medications they will be referred for medication management. Family Home Program At this service level, the care provided in the Boys Town Family Home Program is also based on a research -proven and evidenced based model of care. Youth live in a family -style home and receive care from professionally trained married couples called Family Teachers. Six to eight boys or girls, usually ages 10 to 18, live in each home. The couple and a full-time Assistant Family -Teacher are responsible for providing monitoring and supervision for youth in their daily living and structured activities. This includes meeting the educational, emotional, and behavioral needs of the youth in care. A major focus of this program is teaching youth social, independent -living, and educational skills, and helping them build healthy relationships with others. With a focus on reunification, the Family Teaching staff works with families to achieve permanency, safety, and child well-being. Youth admitting to the program are first served by using our research proven evidenced based model of care, which is a teaching model. If it is determined that a youth could benefit from therapeutic services they may be referred to the Boys Town's Outpatient Clinic for individual, 10. _ Vol. pg. family or group therapy based on an assessment. For youth on medications they will be referred for medication management. �r11 Vol. 3`_C pg. �, EXHIBIT #2 1. Payment Terms and Conditions: SERVICE AGENCY shall be compensated for services at the following unit rate: $608.00 per day for Residential Treatment Services; $197.69 per day per youth for Enhanced Family Home Services and; $162.30 for Family Home Services. SERVICE AGENCY shall be compensated for the date of the youth's entry into SERVICE AGENCY'S facility or program, but not for the date of youth's discharge from SERVICE AGENCY's facility or program. The JUVENILE DEPARTMENT shall make payment within thirty (30) days of submission of an invoice. 2. Medical, Dental, Pharmacy and Optometry: Agency will be financially responsible for all medical, dental, psychiatric, pharmacy, optometry, and therapeutic care provided to a youth up to a maximum of $5,000 annually. Any medical, dental, pharmacy or optometry needs that exceed the $5,000 maximum annually will be the financial responsibility of the Juvenile Department. The Service Agency will make reasonable efforts to bill third party payors, including Medicaid, for the aforementioned health care expenses based on information provided by the Juvenile Department. If the Service Agency is not reimbursed by third party payors exceeding $5,000 annually, the Juvenile Department shall be financially responsible for fifty percent (50%) of the gross charges for such health care expenses provided by FFBH providers and shall reimburse FFBH for one hundred percent (100%) of the health care expenses FFBH purchased from external or non-FFBH providers. 3. Transportation: Agency shall be financially responsible for preapproved transportation costs, including those at the time of admission and departure as well as visits for youth, relative or other. Transportation arrangements and costs must be preapproved, reasonable, and in accordance with FFBH travel policies and procedures. 4. Clothing and Personal Needs: The JUVENILE DEPARTMENT will ensure that youth has adequate clothing for the duration of service in SERVICE AGENCY'S programs. _12 _ F l. ��—�Pg. - - COMMISSIONER. COURT MINUTES OF OCTOBER 26, 2021 ARE CONTINUED IN VOLUME 346 Vol. -341 Pg. o Agustin Gutierrez, Jr. Sex Offender Treatment Services Agreement October 1, 2021—April 30, 2022 CONTRACT AND AGREEMENT FOR SEX OFFENDER TREATMENT SERVICES FOR JUVENILE OFFENDERS Agustin Gutierrez, fr.-Sex Offender Treatment Services October 1, 2021- April 30, 2022 This Agreement is entered into by and between Brazos County, acting by and through its duly authorized representative (hereinafter, "Juvenile Probation") and Mr. Agustin Gutierrez, Jr. Licensed Sex Offender Treatment Provider (hereinafter "Mr. Gutierrez").. PURPOSE 1.00 The purpose of this Service Agreement is to provide Juvenile Probation with sex offender evaluations and treatment for children adjudicated to have committed delinquent conduct or conduct indicating a need for supervision. TERM 2.00 The term of this Agreement is for 6 months commencing October 1, 2021- April 30, 2022. SERVICES 3.01 Mr. Gutierrez will perform the following services: B. Provide and document professional sex offender counseling and treatment. C. Initiate and document meetings and attempted meetings among Juvenile Probation staff and contracted children for the purpose of justifying continued treatment. Justification shall be done at a minimum of every thirty (30) days. A copy of the treatment justification shall be submitted to Juvenile Probation within ten (10) working days. F. Document and maintain records of all goods and services provided to contracted children. These records shall contain, but are not limited to: hours of services provided, number of children served, total hours of counseling or treatment provided. These records shall be made available to Juvenile Probation for periodic inspection and upon request by the court. 3.02 Mr. Gutierrez shall report on a monthly basis to Juvenile Probation regarding the status of each youth referred. These reports will be reviewed by Juvenile Probation in order to ensure youths' compliance with court ordered treatment. COMPENSATION 1 _ Vol. �� p9• --�-�- I Agustin Gutierrez, Jr. Sex Offender Treatment Services Agreement October 1, 2021— April 30, 2022 4.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Mr. Gutierrez the sum of $1,750.00 per psychosexual evaluation and the sum of $125.00 for each counseling session with each youth and or family member(s). While the majority of counseling sessions will be face to face, some counseling sessions may be held virtually. 4.02 Reimbursement for mileage shall be at the county approved rate. 4.03 Reimbursement for driving time shall be at a rate of 162M per hour. 4.04 Service Provider will submit an invoice for payment of services to juvenile Probation on a monthly basis. Said invoice shall be submitted with ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. 4.05 When needed, Juvenile Probation shall arrange for polygraphs with the designated vendor in the Bryan, Texas area. 4.06 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. 4.07 Mr. Gutierrez will keep a record of all services provided to juvenile Probation under this agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by Juvenile Probation. Mr. Gutierrez will maintain the records (as referenced above) for seven (7) years after the termination of this Agreement. CONFIDENTIALITY OF RECORDS 5.00 Mr. Gutierrez shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Contract, or as may be required by law. DISCLOSURE OF INFORMATION 6.01 Mr. Gutierrez warrants that, prior to entering this Contract, he has verified and disclosed the / 2 Vel. (2 Pg. Agustin Gutierrez, Jr. Sex Offender Treatment Services Agreement October 1, 2021— April 30, 2022 following information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation: A. Any and all corrective action required by any of Mr. Gutierrez s licensing authorities; B. Any and all litigation filed against Mr. Gutierrez, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children; C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of Mr. Gutierrez that has direct contact with juveniles; D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and/or exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of Mr. Gutierrez that has direct contact with juveniles was the alleged or designated perpetrator; 6.02 Mr. Gutierrez agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to Juvenile Probation any and all of the foregoing information as to any individual, whether a prospective or existing employee, intern, volunteer, subcontractor, agent and/or consultant of Mr. Gutierrez, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or community setting. EQUAL OPPORTUNITY 7.00 Mr. Gutierrez agrees to respect and protect the civil and legal rights of all children and their parents. He will not unlawfully discriminate against any employee, prospective employee, child, childcare provider, or parent on the basis of age, race, sex religion, disability or national origin. Mr. Gutierrez shall abide by all applicable federal, state and local laws and regulations. ASSIGNMENT & SUBCONTRACT 8.00 Mr. Gutierrez may not assign or subcontract any of his rights, duties and /or obligations arising out of this Agreement without the written consent of Juvenile Probation. OFFICIALS NOT TO BENEFIT 9.00 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. TERMINATION 10.01 This Agreement may be terminated: 3 Vol. � Pg.. Agustin Gutierrez, Jr. Sex Offender Treatment Services Agreement October 1, 2021— April 30, 2022 A. By either party upon ten (30) days written notice to the other party of the intention to terminate; or B. Upon expenditure of available funds. 10.02 If at anytime during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to Mr. Gutierrez. WAIVER OF SUBROGATION 11.00 Mr. Gutierrez expressly waives any and all rights it may have of subrogation to any claims or. rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation. Mr. Gutierrez also waives any rights it may have to indemnification from Juvenile Probation. REPRESENTATIONS & WARRANTIES 12.01 Mr. Gutierrez hereby represents and warrants the following: A. That he has all necessary right, title, license, and authority'to enter into this Agreement; A. That he is qualified to do business in the State of Texas; that he holds all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operations of his business and that there are no taxes due and owing to the State of Texas, the County of Brazos or any political subdivision thereof; 12.02.1 Mr. Gutierrez shall maintain, during the term of this contract, a $1,000,000.00 malpractice insurance policy. Mr. Gutierrez shall provide a certificate of insurance for the policy and shall provide for a fifteen (15) day advance notice to Brazos County of the cancellation of such policy. TEXAS LAW TO APPLY 13.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazos County, Texas. 13.02 Mr. Gutierrez verifies that it does not boycott Israel and will not boycott Israel during the term of this contract. 14.00 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, 2 `i r / 4 Vol. cJ l � pg. Texas. LEGAL CONSTRUCTION Agustin Gutierrez, Jr. Sex Offender Treatment Services Agreement October 1, 2021— April 30, 2022 15.00 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein. PRIOR AGREEMENTS SUPERSEDED 16.00 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by Juvenile Probation for the children ordered sex offender treatment services ordered by the Judge of Brazos County having juvenile jurisdiction. PRISON RAPE ELIMINATION ACT 17.00 If applicable, Mr. Gutierrez shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual assault of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual assault in facilities housing adult and juvenile offenders. [PREA §115.312(a)]. Brazos County Probation Department Linda Ricketson Chief Juvenile Probation Officer 5 Licensed Sex Offender Treatment Provider Agustin Gutierrez, Jr. -LSOTP dol. Pg• — Agustin Gutierrez, Jr. Sex Offender Treatment Services Agreement October 1, 2021— April 30, 2022 Brazos County Commissioners Court ON , 20 , FULLY EXECUTED, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. By: Duane Peters, County Judge Juvenile Board Chair 200 S. Texas Ave., Ste. 332 Bryan, TX 77803 Phone: 979-361-4102 Fax: 979-361-4503 2� 6 FUNDING AGREEMENT BETWEEN BRAZOS COUNTY AND ARTS COUNCIL OF BRAZOS VALLEY THIS AGREEMENT FOR THE FUNDING ("Agreement") is made and entered into by and between ARTS COUNCIL OF BRAZOS VALLEY, a private nonprofit corporation chartered by the State of Texas, acting by and through its duly authorized agent(s) and officer(s), hereinafter referred to as ("ACBV"), and Brazos County acting by and through its Commissioners Court, duly authorized to act, hereinafter referred to as ("County"). RECITALS: WHEREAS, County finds a public purpose in creating awareness of the fine arts among members of the public; and WHEREAS, ACBV provides assistance to local arts organizations of the County through funding support, advocacy, outreach, marketing and partnership building; and WHEREAS, ACBV provides programs involving education, cultural enrichment and heritage preservation of and for Brazos County residents and visitors; and WHEREAS, ACBV provides educational programs and opportunities to children, youth, adults and seniors through providing arts related programs, scholarships for young people, assisting County arts organizations in the development and institution of said educational programs; and WHEREAS, ACBV fosters creative learning, community involvement, quality of life and tourism through said above listed programs and activities; and WHEREAS, ACBV provides and maintains a public cultural facility and provides funding to member organizations, in part, for facilities acquisition and upkeep; and WHEREAS, ACBV through its funding programs has provided benefit to Brazos County, Texas through programs attracting over 100,000 participants, and resulting in significant purchases of goods and services from Brazos County, Texas merchants; and Arts Council of Brazos Yalley Agreement Val. �'"� E I79 . T( . Page 1 of 6 WHEREAS, ACBV has provided funding to assist local performing, visual, educational and literary arts groups, (collectively "Services"). NOW, THEREFORE, COUNTY and ACBV hereby agree as follows: AGREEMENT 9. ACBV through its programs, funding and support of member organizations agrees to provide the above enumerated services, which it has provided and agrees to continue to provide in support of arts, cultural and heritage organizations. 2. County, for and in consideration of the services provided to County,'hereby agrees to pay to ACBV a total payment of $8.000.00 ("Funds") for the year beginning October 4, 2024 and ending September 30, 2022. Payment of such sum will be paid upon receipt of Invoice. 3. ACBV agrees to provide an annual account of how the Funds were spent to meet the above described services. ACBV agrees to furnish any Information requested by the County Auditor, including documentation of the use of funds received from the County. 4. ACCOUNTING AND AUDIT ACBV agrees that County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. ACBV agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. ACBV agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. ACBV agrees that County, or Its designated representative, shall further have the right to review and to copy any records and supporting documentation for prior years in which County provided funds to the ACBV under prior Agreements. Brazos County Commissioners Court may, in its sole discretion, require that an independent financial audit be performed on the records of ACBV. If an independent financial audit is performed, a management letter will be prepared by the auditor as part of the process and a copy of said management letter shall be delivered to the Brazos County Commissioners Court. Arts Council of Brazos Valley Agreement Page 2 of 6 E Voi. 115� Pg. The management letter shall identify issues that might not otherwise require disclosure in the ACBV annual financial report, but which are of concern to or under the suggestion of the auditor. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the ACBV. Annual financial statements (audited if available) are due to County within six (6) months of completion. 5. RECORD RETENTION The ACBV shall be responsible for record keeping on all services provided and agrees to maintain and make available for inspection by the County upon request consistent with Federal and State law, any and all records the County determines, in its sole discretion, to be necessary for the Court to justify its continued participation in supporting the ACBV with funding. Such records shall be retained for at least three (3) years from the date the service was provided. These records shall be made available for inspection and audit by the County, if it so desires. 6. INDEMNITY The parties hereto agree to indemnify one another for and hold one another harmless from and against all suits, claims, demands, liabilities or actions resulting or alleged to result from the breach, violation or non-performance of the services stated herein and for any damage to any person resulting from any action or omission or negligence on the part of each party hereto. 7. INSURANCE The parties hereto agree that the ACBV shall be an independent contractor and not any employee or agent of the County and that each shall maintain at its own expense, adequate Arls Council of Brazos Valley Agreement Vol. `f" P9• � --- Page 3 of 6 liability insurance to insure against damages and liabilities which may arise due to the duties and obligations funded herein. 8. COUNTY INVOLVEMENT The County and ACBV state that to the best of their knowledge, no officer, agent or employee of the County who exercises any function or responsibility in connection with the carrying out of this Agreement or the services to which it relates has personal interest direct or indirect, in this Agreement. 9. GOVERNING LAW AND VENUE This Agreement shall be governed by the laws of the State of Texas and venue shall lie exclusively in Brazos County, Texas. The Parties agree that all obligations under this Agreement are performable in Brazos County, Texas and that this Agreement has been executed in Brazos County, Texas. Venue shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 10. NOTICES All notices required to be given hereunder shall be deemed to be duly given by delivering such notice or by mailing it, certified mail RRR to the other party at the following addresses: Arts Council of Brazos Valley 4180 Highway 6 South College Station, TX 77845 Brazos County Commissioners Court 200 So. Texas Ave. No. 310 Bryan, Texas 77803 Arts Council of Brazos Valley Agreement Page 4 of 6 Vol. RL� P9. Vol. Pg.' �� 11. FURTHER ASSURANCES Each party hereto agrees to perform any further acts and to execute and deliver any further documents which may be necessary to carry out the provisions of this Agreement. 12. SEVERABILITY In the event that any provisions or portion of this Agreement is held to be unenforceable or invalid, the validity and enforceability of the remaining provisions or portions shall not be affected. 13. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties. hereto concerning the subject matter contained herein. There are no representations, agreements, arrangements, or understanding, oral or written, between or among the parties hereto, relating to the subject matter ofthe Agreements, which are not fully expressed herein. Arts Council of Brazos Valley Agreement Vol. 5 � W pg. Page S of G CERTIFICATE. OF -INTERESTED PARTIES .. FORM 1295 . .. ... - lofi • Complete.Nos. I - 4 and 6 if there are interested parties. Complete'Nos.1, 2, 3. 5, and 6.if there' are no interested parties.. OFFICE USE •ONL•Y . CERTIFICATION OF FILING. Certificate Number: 2021-802686 Date Filed: 09116/2021. Date Acknowledged; ' V Name of business entity filing'fdrtfi, and the city, state and country of the-busiriess entity's place of business. The Arts Council of Brazos Valley College:Station, TX United States 2. Name of govemrnen a -entity orstate agency t. a -ts a party to the contract for which the form is being tiled: The Arts Council Brazos Valley 3. Provide the identification.number.used by the governmeritai.entity or state agency to track or identify the contract, and provide a description of the services, goods, or.otlier property to be provided under.the contract. 22-037 : . Artistic Programming - q Name of Interested Party Ci_ty,: State, Country (place of business) ' . Nature of interest (check applicable) • •Controlling' 'irtterrnediary 5 Check only if there is NO Interested Parry. X 6 UNSWORN D t.ARAmoN •My name is and my date of birth is My addiess is y Q (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is tiue acid correct. Executed in 5IM-2 d :!:I� County, state of. 74A42qz -.on the •Aday of onth ' (year) Sign ure o uthorized agent.of-contracting business entity .(Declarant) Forms provided by Texas Ethics Commission www: ethics.st e.tx Vol. �. , Pg. Version V1.1.191b5ciic House Bill 89 & Debarment Verification Brazos Couhty is federally mandated 'to adhere to: the' directions provided in the 'President's Executive Order '(EO). 13224, Executive Order- on Terrorist 'Financing. Blockirig Property and -Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism; "effective .9/24/2001 and any subsequent • changes .made -to it. via cross-referencing respondents/vendors with tire' Federal.'General Services: • Administration's Excluded Parties List System: (EPLS, https://www.sam.gov),-which is inclusive of the United States-Tieasuty's Office of Foreign Assets Corrtrol.(OFAC) Specially besignated National (:SDN) list.. Respondent certifies =.that the responding entity: and its principals areeligible to participate-in_ttiis transaction :and have not beeri !§016cted to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity.and that Respondent Is.in compliance with the State of Texas -statutes andrules relating to procurement -and that Respondent -is .not listed on the- federal_ 'goyernmenfs terrorism watch list as described :in: Executive Order 13224, Entities Ineligible 'for federal procuremerii are listed at https://www.sam:gov. The undersigned. affirms .the :non=debarment staterrent' above, that they are duly -authorized execute this contract, The corripsny 'representative below ;further affirms, that. the, company submitting this proposal, under the prodislons of Subtitle.F,. Title 10, Government Code Chapter 2270: - 1. Does riot boycott Israel currently;. and 2. • •. Will not boycott'lsrael during the term of the contract, Pursuant to Section 2270.001, :Texas: Government Code- 1.. "Boycott Israel"' means refusing. to.deal with, terminating business, activities with; or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit: -commercial relations 'specifically with.lsrael, or with a person.or :entity doing business in Israel or in an Israeli=controlled territory, but does not include an action made or ordinary business purposes- and 2.—Company" means a for-profit 'sole* proprietorship, organization; association, corporation, partnership, joint venture, limited •partnership, limited liability:partnership, or any limited. liability company; including'a wholly owned subsidiary, majority-owned subsidiary, parent company oe affiliate of those entities or business associations that' exist to 'make a profit. n 1' Company, Name:4k Authorized Company Re ©YWWO_�i)_ 1 AGREEMENT lP da of OA i6 2021 THIS AGREEMENT ("Agreement") made this `� y , by.and between the DISPUTE RESOLUTION CENTER -CENTRAL BRAZOS* VALLEY, INC. hereafter referred to as "DRC" and the I3RAZOS COUNTY COMMISSIONERS COURT, hereafter referred to as the "Commissioners Court," is made on the following terms and conditions: 1.' This Agreement is for one (1) year and.shall begin on the first day of October. 2021 and cont nue.through the last day of September'2022. 2._ For and in consideration of the sum .of $25,000 to. be paid in one single payment of . $25,000, the DRC agrees to. perform the following services: A. The DRC agrees.to provide a- maximum of -four (4) separate mediation sessions to the Commissioners Court or'designated department or offices.:of Brazos County. during the term of this Agreement. A mediation session is defined as a. session of not more than three -.(3) hours supervised by a trained mediator. In addit'ion;.the DRC' agrees to train (1) Brazos County employee in each regular or -family law mediation .training offered by. the DRC, without cost to Brazos- County or the employee. B. For each. mediation session- scheduled under.the terms of this Agreement, the DRC will:provide a location to hold the mediation; preferably in its offices located at. 1737 Briarcrest Drive, Suite 11, Bryan, TX, or at such other convenient location which might be. available. For any such mediation session held away from the DRC offices, the DRC shall. be reimbursed for any such costs or rental fees incurred -in holding the mediation. The, DRC may at its -discretion, provide additional sessions without charge to Brazos County on a -limited basis. Except as otherwise stated, any additional' sessions that may . be required, will be compensated for by the Commissioners Court at the regular rate for scheduled mediations as adopted by the DRC. 3. The purpose of .this Agreement is to make the. services of the DRC available to the Commissioners Court and to the employees of Brazos.County in such instances where the services may be -of benefit to Brazos County, Texas, or its employees. This agreement also serves to support public access to the. DRC. 4. DRC agrees that County,or its designated representative, shall have -the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. DRC agrees to maintain such records for possible audit -for a minimum of three (3) years after the termination date of this Agreement, unless. a longer period of records retention is stipulated. DRC agrees to allow the auditor(s) access to such records . during normal business hours and -to allow interviews of any employees who might reasonably have information related to such records. DRC agrees that County, or its designated representative, shall further have the: right to review and to copy any records and supporting documentation for prior years in which County provided funds to the: DRC under prior Agreements. v�. Pg. /� 5. Annual financial statements,(audited if 4vailabl6) are due to County within six (6) Months of completion. p 6. This Agreement is executed.in and pe0ormed in Brazos County, Texas. This Agreement is -subject to the Public Informatibn.A.M. TEX. GOVT CODE ANN., Chapter 8.. In'the 'event that any provisions or portion- of this Agreement is held to be unenforceable or invalid, the.vaildity and enforceability bility of the remaining provisions or portions shall not be. affected. 9. Th18 Agreement-. contains ns fhe entire - agreement between the Parties.. There are -no representations,: agreements, arrangements or understandings, oral or -written, between . or among, the parties hereto, relating to: the subject r6atter of the Agreement, which are' not fully expressed herein: 10.This Agreement: shall be.govemed:by.the laws of the State of Texas and: Venue shall lie exclusfy I . y in Brazos County, Texas. The..Parties agree that '611.6bligations u'rideir this 0 ... Agrddmdnt,are.per.for.m'eible-in..Brazos County,' -Texas and :that, this. Agreement has been 'executed in Brazos County, Texis.'Venue shall lie exclusively in Brazos County, Texas, notwithstandirig'ariything.to the contrary.. . . BRAZOS COUNTY By: Duahe PiDt6rs Brazos C6Unty Judge DISPUTE RESOLUTION CENTER- -CENTRAL BFkAZOS.VALLEY By: -Mbbie Holladay -Chairman of'the Board Vol. pg.; HoU8e Bill 89 & Debarment Verification Brazos County is. federally mandated :to adhere to the directions provided in' the President's Executive Order (EO) 13224, Executive Order on Terrorist -Financing - Blocking Property. and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, -or Support Terrorism; effective . 9/24/2001 and any subsequent changes made to .It • •via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EF5LS,'https://www.sarii.goV), which is inclusive of thebriited States -Treasury's Office of Foreign Assets Control.(OFAC) Specially Designated National (SDN) list. Respondent certifies . that the responding entity and its principals are. eligible to participate in this transaction and: have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and #hat Respondent is. in. compliance with the: State of Texas statutes and 'rifles relating to procurement and that Respondent is not listed on the federal goverriment's terrorism Watch list as described in ' Executive Order 13224. Entities ineligible. for. federal procurement are Iisted-at https;//www.iam.gov. The undersigned affirms the non -debarment. statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting. this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270- 1. Does not boycott Israel currently; and. 2. Will- not boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Government Code: • - 1. "Boycott Israel" means refusing to deal, witti, terminating' business activities 'with, or otherwise taking any action that Is intended to. penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person 'or entity doing business in Israel or in an Israeli -controlled territory, but does. not include an action made or-ordinarybusiness purposes; and 2.. "Company" means a for profit sole proprietorship, organization, association, corporation, partnership; joint venture, limited'partnership, limited' liability partnership, or any limited liability company; including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name: Brazos Valley Dispute Resolution Center Authorized Company Representative: Debbie Holladay Address: 1737 Briarcrest Drive, Suite 11 Date: October 6, 2021 Contract M v. i. J-�fo-� pg_ -- CERTIFICATE. OF INTERESTED PARTIES FORM 1295 101`1 Complete Nos. i - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2021-810228 1 Name of business, entity filing form, and the city, state and country of the business entity's place of business. Brazos Valley Dispute Resolution Center Bryan, TX United States Date Filed: 10/06/2021 Date Acknowledged: 2 Name of govemmental entity or state agency that is a party to the contract for which the form is being filed. Brazos County Commissioners Court g Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 22-047 Provide mediation services to the county, provide 4 free CPS mediations to the Commissioners or designated Department, and train 1 employee in Basic Mediation during the term of this agreement. Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Holladay, Debbie Bryan, TX United States X Ellis, Tori Bryan, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is 1 V I`- ! / —1.1 l and my date of birth is �/ t 163. My address is � � �9 L 1 �l l� �fl . �J �_ -1 I V ,� 160a , - I I's• (street) (c'ty (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. ��o/ n / Executed in Ct J�C��t� County, State of i` �l on the1. day of V" , 20 (month) (year) ��t Signature off authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.etnics.state.tx.us version vl.l.iyloacuc 71L�T— F9• 1- -_ ATTACHMENT D RTS WORKSTATION LEASE AGREEMENT STATE OF TEXAS COUNTY OF Brazos THIS AGREEMENT is made between the Texas Department of Motor Vehicles "TxDMV" or "department" and the "county" pursuant to Texas Transportation Code, Section 520.0093, for the purposes of providing the County of Brazos , Texas an option to lease additional Registration and Title System ("RTS") workstations directly from the State. This agreement is incorporated into the Interlocal Agreement for Provision of Equipment and Consumables ("County Agreement") and is subject to the provisions of the County Agreement and the County Equipment Guide, including but not limited to provisions relating to: equipment installation, RTS programming and hardware/software configuration, security, maintenance, equipment repair and replacement, equipment movement, unauthorized equipment use, building electrical requirements, accountability/inventory of equipment, training, and supplies. 1. If a county desires additional RTS workstations beyond what is allocated by the department, the workstations may be leased at county expense from the department. 2. The cost of leasing a basic RTS workstation' will be $350 per year plus $9 per year for an eLearning account, for a total annual lease cost of $359. If a cable drop is needed for a workstation, there is a one- time cost of $180 per drop. For workstations that are leased by the county for placement in a full service deputy ("FSD") office, there is an additional annual cost of $4,260 per full service deputy site, per year to cover the T1 circuit cost. 3. Lease charges are billed annually on the county's annual invoice. Lease costs are prorated for the first year of the lease term based on the installation date, and the prorated amount will be included on the county's next annual invoice. 4. The county may request the department remove the leased equipment at anytime. The equipment will be removed within 30 days of the request being received by TxDMV. The county will forfeit any portion of the annual lease fee that remains. 5. Costs for leased equipment and services are subject to change annually. 6. Counties will indicate below (by site and quantity) equipment requirements. Total annual costs can be projected using the table provided. TxDMV will compute final costs and the county will be billed in accordance with paragraphs 2 and 3 above. 7. In addition to the provisions of the original County Agreement, TxDMV's responsibility for equipment installed at FSD sites (i.e., privately owned, for-profit enterprises performing motor vehicle title and registration transactions for the county tax office) is limited to ensuring the equipment remains operational. The county will be responsible for all training, forms, supplies, user policy and procedures, etc., associated with this offsite equipment. This agreement will remain in force for as long as the County Agreement remains effective. 'The Basic RTS Workstation includes all standard items for full functionality (monitor, CPU, keyboard, mouse, printer, software, support, and cash drawer, if necessary), in a normal environment. County Agreement Attachment D — RTS Workstation Lease Agreement 54 Rev 10-2021 8. Workstations identified below that are leased under the provisions of this agreement will be installed following approval of the County Commissioner's Court and after signature by the County Judge (or a designee when supported by a certified copy of the Commissioner's Court Order or Resolution, which must be attached) and counter signed by the Director of the Vehicle Titles and Registration Division of the Texas Department of Motor Vehicles. The County of Brazos , Texas will lease 2 additional RTS workstation(s) to be installed at the following County Tax Office or full service deputy location(s). .. x �`aCoun roY!F`Sp New (N err r5itelaime 3aExistm � iter, f _ - ,:�� _�;n��;��.a,.�.." � � - ..�4• 'A c(r ss� �- t°r�F;� ;, ..., ,�f. ��.��, ,fir; w.a.. f£ >�'q�tii. ,r��' County New Brazos County Tax Office 4151 County Park Bryan TX 77802 2 `• "C' OSt`. .y m:: {1W Co"st 1. RTS Workstation, Basic' (non-FSD site) 2 $359.00 $ 718,00 2. RTS Workstation, Basic' (FSD site) $359.00 St - . /ata/a1 CountyJudge Date Brazos County Roland D. Luna, Sr. Date Director, Vehicle Titles and Registration 'The Basic RTS Workstation includes all standard items for full functionality (monitor, CPU, keyboard, mouse, printer, software, support, and cash drawer, if necessary), in a normal environment. CountyAgreement Attachment D — RTS Workstation Lease Agreement -----------•— ---- Rev 10-2021 Itery1 r r r na>�r z""ik i Site,Nam si i �. ;p -"IAM Indiv�duaijltem i -txaiu t `. Total Annuals 'r 3,� t� F��f p quarit�ty� `• "C' OSt`. .y m:: {1W Co"st 1. RTS Workstation, Basic' (non-FSD site) 2 $359.00 $ 718,00 2. RTS Workstation, Basic' (FSD site) $359.00 T1 Circuit Cost (FSD sites only — one 3. $4260.00 annual circuit charge per FSD site) Note: cable drops are an additional $180 each and charged in first year only $ 718.00 St - . /ata/a1 CountyJudge Date Brazos County Roland D. Luna, Sr. Date Director, Vehicle Titles and Registration 'The Basic RTS Workstation includes all standard items for full functionality (monitor, CPU, keyboard, mouse, printer, software, support, and cash drawer, if necessary), in a normal environment. CountyAgreement Attachment D — RTS Workstation Lease Agreement -----------•— ---- Rev 10-2021 DEPARTMENT: Road and Bridge DATE OF COURT MEETING: 10/26/2021 ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLARAMOUNT: NOTES/EXCEPTIONS: ACTION REQUESTED OR ALTERNATIVES: ATTACHMENTS: File Name Application 10-20-21 Amending Platpdf Variance Request Letter 2021-10-21.pdf Amending_Plat Ph 1 Bik 1_Lot9 1R 1_1R- 2 1R 3 2021-09-23.pdf BRAZOS COUNTY BRYAN, TEXAS NUMBER: CC2021 Amending Plat 7-11 Ranch Blk 1 Lots 1 R-1 1 R-21 R-3 Building Setback Amending Plat of the 7-11 Ranch Block 1, Lots 1 R-1,1 R-2 & 1 R-3 with request for variance to the building setback requirement (pertaining to Brazos County Subdivision Regulations, Article 7.A.2); Brazos County, Texas. Site is located in Precinct 1. Commissioners Court Karen Tyler 10/20/2021 False False $0.00 This is an Amending Plat of the Replat of 7-11 Ranch Phase 1, recorded in Volume 16694, Page 164, Brazos County Official Records; 5.289 Acres, T.H. Mays Survey, A-160; Brazos County, Texas. Owner/Developer. Pure Strike Development, LP Engineer/Surveyor. McClure & Browne Engineering & Surveying, Inc. Descri tp ion mm Application for Development Backup Material Variance Request Letter Backup Material Plat Backup Material "PR D Duane Peters Date County Judge PLAT APPLICATION Brazos County Road & Bridge Office 2617 SH 21 West Bryan, TX 77803 Telephone: (979) 822-2127 Fax: (979 776-0456 Email: Plats(a�brazoscountytx.aov Notification of Application completeness will be given within 10 days of Application date. All incomplete Applications will be rejected. This Application shall expire five (5) years from the Application date of the project. IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES M NO Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data On rare occasions greater floods can and will occur and flood heights may be Increased by man-made or natural causes. Issuance of a Floodplain Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or employee of Brazos County In the event flooding or flood damage does occur. WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? ❑ YES ® NO N Vol. 3Z_k6 Pg. aa� APPLICATION DATE `: 10/02/2020 RESUBMITTAL: ❑ YES 29 NO PROJECT [SUBDIVISION NAME: Lots 1R-1, 1R-2, and 1R-3, Block 1, 7-11 Ranch Subdivision PROJECT ADDRESS OR LOCATION: Hwy 6 South LEGAL DESCRIPTION: Phase 1, 7-11 Ranch (Vol. 3060, Page 336 OBCR) IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS: NUMBER OF LOTS: TOTAL ACREAGE JURISDICTION:. ❑ CITY LIMITS ❑ ETJ ❑ OUTSIDE ALL CITY LIMITS AND ETJs Notification of Application completeness will be given within 10 days of Application date. All incomplete Applications will be rejected. This Application shall expire five (5) years from the Application date of the project. IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES M NO Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data On rare occasions greater floods can and will occur and flood heights may be Increased by man-made or natural causes. Issuance of a Floodplain Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or employee of Brazos County In the event flooding or flood damage does occur. WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? ❑ YES ® NO N Vol. 3Z_k6 Pg. aa� rc—_. ..., .•_a.•r^,x '_:_.-:r. .. •_-v .ti..... _.r..... .. v,-.v.••:at:,.1v:::+:.9•...u: i.v •a_..� _ _ - __ �'}. h. �a�ss..d?rb-. ,.CL .L � �vn �. J_...A..-:: iti'^-`•l.icr ...b.. s..,. 'a,S::•xRr:`S'.'�. ,V.ih S':°'r ::i\'A y:. �\. arge,. i4PPl:IC;4t�T;IN��•.��$71�N<��C2�wi�'.-'.1:.,:�.�az,..t �`�. s"�..a.k...`� �`�`t`z � , "l?,;�.,,:, �:��'��.,`..F .��`.;F.��..tiv ��i�k; y` �`�ti.� � >��'`�,` sr 5. FIRM NAME: Pure Strike Development, LP CONTACT: Pete Kramer ADDRESS: 100 N. Parker Ave CITY: Bryan STATE: TX zip: 77803 PHONE: 979-221-2929 FAX: EMAIL: pkramer@ikgra.com 2u_a,:i:` _l`Y: _ ..J,.�av� l:. �v A �^ l,-� \' 'q.7V1.Z`: ��' �:lS�: �''•� a: � - . �?', rE- 6`l`l <� .i. : rr;:l'�,\`` ." 3' - 47r Y:�.'b.;` 5� �� ,. a r.,-,!','wt,1l,�=�;1 Y`.4 � 1\vtiy Ls'i�' ".i,. ;;vii :'� k. l'{' J`.:ti�<•;"; �`�j=:�'�:1 �'i .�P . OPirRT•.Y-`.OiIV,�IER ll!IFORIV�A ION u.- `<• u�> . 4 '�'� `� k 4a. 3 a �ac�_�z � , o-. �: z s r 7�\ ,, : r�r 3� `<; ti.�?' ia:i!�'�'-i_a�C:as•s,5ta.• "a;..t�; r..'�><Y .. ...'7;. c'v.l ..+�V.. � ..:�`yll L.i..1. a.a.. '�3 :....5?:ask.`.J �.! i\qi! 'rh, x.' .��_v=t_-"S`ia.'a .dlvy l�Ix: �v3.�i r?�...5-:.... ..��.3w.i�<um FIRM NAME: Same as applicant CONTACT: ADDRESS: CITY: STATE: ZIP: PHONE: FAX: EMAIL: ';')cNG�NEER�INFORMA710N . ��1 n}�?`�w ��.t,-r Jtc s l ,�,;�.�. .� `;`t �,\�',t.- �tC'�a\ �•`1��-„'�lnl..,y�t�y\.� :ry`r�\tti�ti�,.s-�y”'-.. a1 x. d w`";^.� � � .3..�.��a'-s tx a-�,:, T*r,._ t � ��., a. �� •fa„a ::it,�gx. Vii, \i �,"4?�ti~`_ u..�.bet.. .. `::c+•�.:xr....p:.a,:`w.,ss:^: Y'? t._ r:�`,a, v r .{?;3�:.`�•,+:..:.+i FIRM NAME: MBESI CONTACT: Jeff Robertson ADDRESS: 1008 Woodcreek Dr CITY: College Station STATE: TX zip: 77845 PHONE: 979-693-3838 FAX: EMAIL: jeffr@mcclurebrowne.com .:a .,3_a . _..is v ,t . : ,�, :.m _+x, a,:#.,...} �k,.w. a � : �...�-.t M.4 tv f,....x ` ... �. , �__ _. w:._:a � �_r r �,.... .\.`.,.. , r. _ ��• � .�•a.; FIRM NAME: MBESI CONTACT: Kevin McClure ADDRESS: 1008 Woodcreek Dr CIN: College Station STATE: TX zip: 77845 PHONE: 979-693-3838 FAX: EMAIL kevinm@mcclurebrowne.com £il �•A tl -: � FIRM NAME: CONTACT: ADDRESS: CITY: STATE: ZIP: PHONE: FAX: EMAIL: FV0 I . 3`f By my signature, I hereby affirm that I am the property Owner of record, or if the Applicant is an organization or business entity, that authorization has been granted to represent the Owner, organization or business in this Application. I certify that the preceding Information is complete and accurate, and It Is understood that 1 agree to the DevelopmentItubdivislon of this property. SIGNATURE: Pte, PRINTED NAME: DATE:1 O/7/2O PeterKramer- Partner Pure Mike Develo mentLP SIGNATURE: PRINTED NAME: DATE: By signing this forth, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of Application indicated on page one of this Application. The Owner further acknowledges that submission of an Application does not In any way obligate the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation. Application Check List: Copies of finished plat with corrections (if any): NAO Three (3) hard copies to Brazos County Cr"'One (1) .pdf copy to Brazos County 21"One (1) .dwg copy to Brazos County One (1) hard copy to Brazos County Health District CSI One (1) hard copy to Brazos County 911 One (1) hard copy to local Water District or Company Letters of approval (to be sent by the approving institution directly to Brazos County Engineering): 13'�Letter from Brazos County Health District - For On-site sewage evaluation. rr Letter from Brazos County 911 - For Road names. []?' Letter from Water District or. Company. - Stating water availability, etc. If property is within an Extraterritorial Jurisdiction (ETJ) of a City: uIkO Approval notification from appropriate City. Applicant attests that they have signed this Application in the capacity designated, if any, and further attests that they have read document and the statement contained herein and any attached are true and factual. All Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that this Application is not finished or dated until all documents listed above are filed at the Brazos County Engineering Office and all applicable blanks are filled in the Application above. Every Simplified Plat shall include all of the following: Title Block with the following information: [g Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and surveyor. Proposed name of Subdivision. (Subdivision name & Street names will be approved through the Brazos County 911.) (Replats need to retain original Subdivision name.) Date of preparation. (Include the date of any revisions on the plat.) Engineer's scale in feet. Total area intended to be developed. Proposed number of Lots to be developed. Re -plat or Amending Plat, existing Lot and Block description or Abstract name and number. rtL�' North arrow. l^1 Drawn on 24" x 36" sheet to scale of 100 -feet per inch or larger. © Subdivision boundary Indicated by heavy lines. Boundary must include all of Parent Tract. ® All horizontal control and vertical elevations depicted on the plat shall be tied to NAD83 and NAVD 1988 Datum. U�p A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in detail to identify the location of the proposed plat. All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number, and existing use. All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the face of the plat drawing. �`a ❑ County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district boundaries and Subdivision section and/or phase boundaries. r� Road names and Right -of -Way width for all Roads. (Existing and proposed) L'1 All existing and proposed plat boundary lines, phase/section lines, and Lot lines with bearings and dimensions. $A�❑ Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) Pipelines: label company with volume and page. All certification language as found in Appendix C. Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements and rights-of-way shall be accomplished free of liens. The dedication shall be accompanied by the Certificate of Ownership and Dedication language found in Appendix C. The Owner's and any lien holder's dedication, and restrictions if any duly acknowledged in the manner required for acknowledgement of deeds, shall also be provided. IV All proposed Easements and existing Easements of record that have a designated route shall be 11 shown on the plat with bearings and dimensions. The Owner shall be responsible for coordinating with all Utility Providers the location of all utility Easements that are shown on the Final Plat. Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within 1 an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plat note. Metes and bounds description of the property to be subdivided shall be certified by a Registered Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and r-- distances to a corner of the original land grant survey of which the Subdivision is a part, according ( to the best available data. (Shown on drawing; not separate description) All Subdivision external corners, angle points, points of curvature and points of tangency shall be set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded and shall be a TxDOT "Light Duty Setting" monument with an aluminum or bronze disk as specified in Appendix C of the TxDOT Survey Manual of April 2011. Alternately, Bernstene Standard Aluminum Base monument (or equivalent as approved by the County Engineer) embedded and backfilled with compacted sand may be used. All Daughter Lots, Blocks and rights-of-way within the Subdivision shall be fully monumented in compliance with the Texas Board of Professional Land Surveying Act and the Board Rules set by a Registered Professional Land Surveyor (RPLS) before the plat is l recorded. 'LJ Primary control points or descriptions and ties to such control points, to which, later, all dimensions, angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a y part. All boundaries shall be tied to a County control monument. �LI The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the Owner's dedication. The On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District. The location, zone classification and panel Effective Date of the 100 -Year Floodplain as identified on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal Emergency Management Agency (FEMA). If there are any areas within the plat that include a FEMA -mapped Floodplain with a Zone A classification, or if there exists within or adjacent to the plat any water courses whose upstream drainage basin is larger than 64 acres, the plat shall also show the extent of the 100 -Year Floodplain as determined by an engineering study under the seal of a Registered Professional Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points within the plat. BFE's shall be shown for all points within the plat, as determined by the results of an engineering study. For plats where a FEMA -mapped Floodplain with a Zone AE classification exists within the plat, the BFE established by the accompanying FEMA- published flood study may be substituted for 1a the engineering study. ❑ A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot within the plat. This minimum FFE shall be twelve (12) inches higher than the highest spot elevation that is located within five (5) feet outside the perimeter of the Building, or two -feet above the BFE, whichever is higher. �� ❑ If any areas within the plat include a 100 -Year Floodplain (as determined by the results of an engineering study or as established by FEMA), a benchmark shall be established by the Owner within or immediately adjacent to the boundary of the plat. The location, description and elevation of the benchmark are required to be identified on the face of the plat. The elevation of this benchmark shall utilize the same vertical datum as that used in the engineering study to determine 1 the FFE. A separate drawing containing both existing and proposed topographic information at 2 -FT contour intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing & proposed). IVThe certification language as found in Appendix C for both the Commissioner's Court approval and the County Clerk's filing certificate shall be located on the face of the plat. These signatures shall be obtained after approval by the Brazos County Commissioner's Court. 14 if any Lot within the plat will be served by a well or an On-site Sewage Facility (OSSF), a letter must be provided by the Brazos County Health District stating they have examined the plat and that it is in compliance with the Brazos County On-site Sewage Facility (OSSF) Regulations, Construction Standards for On-site Sewage Facility (OSSF) Regulations as published by the Texas Commission on Environmental Quality (TCEQ). This letter must be signed by a representative of the District prior to Final Plat approval. Vola � ? _ pg. r1 If the plat contains a water well site, there shall be a depiction of the TCEQ separation 1 requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41. If rural route mailboxes are proposed, the plat note as found in Appendix G.2 for placement of such mailboxes shall be shown on the face of the plat. If any areas of the plat are located outside of all incorporated areas, the plat note as found in Appendix G.1 regarding the requirement to obtain a unique Development Permit from the Brazos County Floodplain Administrator prior to locating or altering a structure or land shall be placed on the plat. It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not duplicated. Subdivisions with different sections are considered unique. The Owner shall check with the County Clerk's records for verification. Driveway culverts for all Lots shall be designed by a Licensed Professional Engineer. �) If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT) controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are required to be submitted with the Preliminary Plan stating that the general entrance or driveway configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required prior to approval of Final Plat. N�'LI The diameter and length for each driveway culvert shall be shown on a table on the plat. This information shall also be placed in the deed restrictions for the Lots in the Subdivision. The Owner shall provide a letter of serviceability from an entity or entities providing water service or a letter stating that no service is available within 300 feet of the Subdivision and certifying that the Lots are suitable for private wells. Any Improvements proposed within the , Right -of -Way including, but not limited to, irrigation, landscaping, sidewalks, Subdivision identification signs, etc. shall be maintained in accordance with an executed license agreement between the County and the Owner. [� This check list along with the required copies of the plat shall be submitted to the County Engineer II for approval. 4r k C11 - Location and size of all existing and proposed subsurface and surface water drainage facilities, including water bodies on or immediately adjacent to the subject property and detention basins, if needed. All existing and proposed water courses or manmade drainage channels shall be located within a Common Area to be maintained by Owner. Vol. ? September 17, 2021. 'Me-CLURE-- & 1008' Wdd:'daeek Dr'Auft OWNE ENG,!Nli�ERING/SURVEYIN-!Gl:jNC.. 77845 - (979)6934839- gi. nQe . r Aqg. No. . F-458 Survey. Reg. N6.101033-100 Brazos County Road & Bridge 2611. Highway Z West Bryan, Texas 778.0.3 Re:.; 76:41. Randh,.'Bloick 1, L -6t.1 R-3 VaJrldnd6.-Request On, behalf of the .owner -of Lot 1 R=3:, Block 1 in'the 7-11 Ranch Subdivision in soufh.'Brazoa'Qpuhty, VwbUld like. to request,avarlarice to the front ..s6tback.idqulrements. Variance Requested:. Re.duotbri. of the front setback from, 50.'to.,33' Reason for Variance Request:: �k .11 existing pipolinle runs through thit'propOrty at- an angle to the fforft yline. The aVolable building area.:between the kdrif'sEitback-'and. the pip t propO �Iine .:easement. is insufficient.. Additionally' H " a 24.5' ROW dedication along ighWaHighwayP Was; made -with -the.recent replat, of 'thQ. property that furf4srrestricts the available il,abfe: building I area on Ifii.s-:property. T . he, . new .building* Will Still . be approximately 1-26'"frotn theocj -Y southbound for Highway & -s Affect on Adiac6nt.Pr6lJerty..'. This variance Will Have fio. effect on adjacent propeftyeow"hers since the propetty'frdnts ohto'-Highway -6. A#66fg- on'Healfh, S&Ig Welfare: of Public: Gr:atitlhg thl§ Variance will ndt-.;ftffe ctt4e,'hddlthj. welfare,. -or safety.of'th6 public. if you have anyqqes�t . ions orgddifibr.fal comments, please do riot'hq91tate'to mkn ow, Jeffery L, Robertson; P.E. iF-1 0 Vo I VOL 346� pg. a-�. MMM AMEMMM ME BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: CC 2021 - Utility Permit- Wickson Road and Bridge NUMBER: Creek SUD-Tonkaway Lake Road - 2,000' SE of Bird Pond Rd DATE OF COURT MEET[ NG: 10/26/2021 ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: ATTACHMENTS: File Name UhTityPermit= Wickson _CreekSUD_- Tonkaway_Lake Road= 2 000_SE of Road— Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 2 inch water line crossing under Tonkaway Lake Road 2,000 feet southeast of Bird Pond Road. Site is located in Precinct 2. Commissioners Court Darrell Kolwes 10/19/2021 False False $0.00 Description Tvpe Utility Permit - Wickson Creek BUD - Tonkaway Lake Road - 2,000' SE of Bird Pond Rd Backup Material 'QED ►o ac0 Duane Peters Date County Judge Vol. �-Elo v pg.�. . TYPE Of. ...... CONSTRUCTION _ .:.:::. ': .... .:::Road Name &Block Ndinber.:: M. .... B ofcd Cascd TO;V[{A WAY. l.A1.E ROAD 60 WATER UTILITY APPROVAL Brazos CAD Web Map 10!512021, 11:15:55 AM 1:2,251 0 0.01 0.03 0.00 mi 0 Abstracts 0 0.03 0.05 0.1 Ian Parcels �Ican�r�Y�,a�,aab+� ea,,a,u,,Y,�naww,a a—Cm*alApp*hal OaHd. BISCaudOno • w—N= m�lfi [&ddkmr.ThbwWuclh larbdwMagard Palo= c*nAdhmnalber PMwedfor arba miAahln fwtDpkwg4semg,ar�WOtaPaaac 11 daec mt repmsanlan atfUegwtWeumr ad mp=crd3**Iha tpfambNta m>.lira bot'on o} batyldalm BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF.WAY . A. General Requir.0mehh 1. Adequate drainage shall be maintained in ditches at all times: 2. Permittee will use best management practices ("BMP") (EPA and 'TCEQ both provide lists o_ f examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The', shall take. precautions to avoid damage to property.- All County Right of Way and property. shall.be restored to its original: condition, as far as practical, in the opiftion.of the County Engineer or appointed. representative. . 4. The construction and maintenance of such utility shall not interfere with the property or rights -o. a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of Way. -In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County: Engineer shall determine whether or not permittee's'plans.shall inconvenience tlte•public. If it determined that inconvenience to:the•public exists, then the County Engineer;will decide whether such projecE will be allowed or if an attemative exists so as not to inconvenience the public. B. Safety Renidrements 1. Proper traffic control measures must. be pur in place prior to beginning work and remain in'place during the duration of the job. All traffic control measures must follow the.Texas Manual of Uniform Traffic Control Devices (TMUTCD).. See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation.shall be observed. 3. Permittee. must take; such. precautions: and measures, includingplacing and, displaying safety devices, -as may be necessary, b order to safely conduct the. public through: the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid;constructed, maintained and/or repaired. so as to constitute a danger or hazard of any kind to,persons or vehicles using such road. Any.poles placed in the: Right of Way:for. future installation*shall be placed at the'back of the Right:of Way.:.Exceptions may, be:"pproved by the County Engineer.... . :.: C. Traffrc'Coiitrol-flair 1. .A fraffic.control plan, pursuant to the:TMUTCD or Engineered Traffic Control Plan must be provided for the following: a.. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; _ �:s. _� b. If construction is within ten (I0)feet of the roadway; or C. Any work performed in the road ri ht of-,wa - Plan attached to the ermit and kept at job site, an time work is being ' _. P P J g Performed.. . Y..;... 3.- Plan:must set forth the time of completion for the job. D. Desi-en'Slandards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed'in the designated area for power specified as set forth in'the Texas Ulilifies Code, Section -181.045. :. 2. All pole installation (including lighting) shall be placed at the:backside of the Right of Way fo:ensure .:...:.' , safety to the public... Any pole placed in violation of this requirement will be required to be moved -to the appropriate location at the company's expense.' Exceptions may be approved by the County Engineer. 3. All underground installations shall .(these are minimum depths —.utility may place deeper): a. be placed at a minimum depth .of forty-eight (48) inches below the top of the pavement; b. beat least thirty-six (36) inches below ditch'How line when installation is within the area measured from top of bank to top of bank; c.. be at least forty-eight (48). iriches below ditch Flow line if low-pressure gas or petroleumlines.- For hi h re . . g.: p . ssure;gas and petroleum lines, see;High Pressure.:pipelines requirements listed, bel9w, d. not:be closer than ten (i 0) feet from the edge•of pavement. -Exceptions may apply in �gltts of way:of less than 60 feet.. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and. cased. Waterlines shall be cased if crossing under the roadway. . 5. Utilities in all new developments that have 60 feet or greater ofright.of way shall be installed within designated locations based upon the: pe of utili The locations shall be as follows: measured from . P h'P �Y� back::of right -of Wily). . Power=0.to 2 f6cii. nominal)... l' Phone = 2.to 4 feet, nominally 3 Gas 4 to b feet, nominally 51: Cable.— 6 to 8 feet, nom inally..?' 6. Utilities with less than 60 feet right -of way in all new developments shall .install the utility ina similar.'*.. ' manner as referenced in No.:3 above; however, the County Engineer or its designated representative will- .. ... provide: final approvalof each utility location. 7. The:lengthofany trench to be.opened in advance of the'pipe, conduit or ducts may not.be..lbnger-than.�10Q'. , if left opeq over night or. unattended;:.:. 8. Crossings under a'countyroad Shall: a. 'be bored or jacked. ABSOLUTELY NO OPEN CUTS W[THtN. COUNTY ROAD PAVEMENT; b. be :pressure grouted for the'full length of the *crossing f the. annular space between pipe and casing'and soil exceeds one (1) inch. Brazos County must.be given 24 hours. notice of pressure grouting :. operations and have*the opportunity to have an inspector on site to observe pressure grouting' operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. .9.: Bore Pits: a. no pits shall remain open longer.than 2 days; . b..'.all pits shall have proper.traffic:control measures in place. See Traffic Control Plan listed above.. c. pits shall NOT be located within ten (10). feet from the edge of pavement without pri.or.approval from the County Engineer or his. representative; d. when pits are to remain open for more than.8 hours, duediligence will be used in protecting the spoil pile to prevent drainage problems; e. .based upon soil conditions, the County Engineer or hisrepresentative may require shoring to protect . :pavement integrity; f. based upon soil conditions, the.County Engineer or his representative may require piis:.be placed :. further from the edge of road.:...: 10. Any installation within ten (10) feet:bfedge of pavement shatl meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material.. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed froni the trench prior to backfilling. Any backfill placed during a rainy period or at othu times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced. with PERMANENT cement stabilized material as soon as weather permits; e.....all.disturbed base and padement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. . no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event 'Company damages the slope, shoulder or any other portion of the right-of-way, Company will- be responsible for repairing the damage and replacing the right=ofway to the condition it was prior to commencing construction. , 12.:Opetation of construction and/or:riiaintenance equipment on the traveled surface of any improved County :. :road4111 riot be permitted,.*except in an instance whereby:the laying; construction, maintenance and/or repair of cables, conduits and%r pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the.rubber-tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements: 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to'provide• a performance bond or letter ofcredit securing necessary.repairs. -Said bond amount will be determined by the County Engineer. ..14. The applicant shall submit a letter of "No,Obiection" from the. Army Corps of Engineers for all designated wetlands and environmentally sensitive lands..:::: E. &Er_gency work 1. In the -event Company is required to perform emergency services, that requires excavation in a County Right of tiVay, and unable to notify the County Engineer prior to -conducting emergency repairs,.Company: it 'LEGEND - rig T ROAD F� lot. It., ftuM Im vaat y 14 ROAD rerrlenw ANFAD AOADI u sow -;5;- 7Z - •I xno•10 VOL pg._�_ s1. Mp If Mt ZIA. wiw. RAM 2, MZ ISO: 165111AWI Sri aw 120, 1. OS I. xe 2W 225-124S'l 35- 1 ?W160' 12W t0 w 2w ISMIZOIT 40' 1 Or 240 iss. 45, A Id 55W500' 30' 100' 4001, 240- W "0' 5111 tic- M.. Ulm for 5 6r- 2 Iow41 maul .6-jod M.- TOW no, BID- 000'aoas- 75 TO O21. m is- Im. Ow str V 1. ff- t— . do. —t=oZo. L All "Wrl. —.1 di't- If=us =012, .,cwt of Is. M. 4 1 31 VOL pg._�_ wiw. 2, MZ ISO: 165111AWI Sri aw 120, 1. OS I. xe 2W 225-124S'l 35- 1 ?W160' 12W t0 w 2w ISMIZOIT 40' 1 Or 240 iss. 45, ! 40- .5- 990• 320• 195', Id 55W500' 30' 100' 4001, 240- W "0' 5111 tic- M.. Ulm for 5 6r- 2 Iow41 maul .6-jod M.- TOW no, BID- 000'aoas- 75 TO O21. m is- Im. Ow str VOL pg._�_ 2, MZ w mn— -ff. Lq.Whf f—" LIlm =—I I MI. I 0 off"fini S-Pmtm sp000!wm Id I TYPICALIUSAGE Ulm maul .6-jod M.- F.- ldid GE110M NDTES 1. ff- t— . do. —t=oZo. L All "Wrl. —.1 di't- If=us =012, .,cwt of Is. M. 4 1 31 3. —t ow f1wom -11WIM u, 1.w-im.Tmf`w4w —d aclim 11 1=0 11 `*-`* 11 M ""win b b Acta ff—, .1. 11 IN bA ".4 or =,'I.= 1=--;= -- -, 1. wy .00 h1w matTINI R.*. WAIII. 00, Inf.., 0 pdfl,� 01-ftoi.6 S. wl�u 0' ewdr.il of MAW hrom ow kM. W -q.� M19 w rowata l0! limt-w-.7 1 .4 m pw.4 IN Din moft. ROAD L 13214� I ROM MEAO RDAD 41 Xj, 4 .% nA EM Ron Of ON Swo, sin It To= &Xdmuf d Mt x 24, if, I. MA Till T.1h4..-bwp&w WO -111 TRAFFIC' CONTROL PLAN w . . . :..:CONVENTIONAL ROAD SHOULDER WORK TCP (2-1 a)' TCF (2 -lb) TCP (2-1c) TCP(2-I)rl 2 WORK SPACE NEAR SHOULDER WORK SPACE ON SHOULDER WORK VEHICLES ON SHOULDER Conventional Roads Ccnve ntional Roads conventional Roads lil .7 r VOL pg._�_ BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: CC 2021 - Utility Permit- Wickson Road and Bridge NUMBER: Creek SUD -Andert Road - 2,650' NW of Old Reliance Road DATE OF COURT MEETING: 10/26/2021 ITEM: Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 1 -inch water line crossing under Andert Road 2,650 northwest of Old Reliance Road. Site is located in Precinct 2. TO: Commissioners Court FROM: Darrell Koiwes DATE: 10/2112021 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Tvoe Utility_Permit _W ickson Creek SUD_ Andert Road_ Utility Permit- Wickson Creek BUD - Andert Road - 2,650' Backup Material 2 650 NW of Old Reliance Road.pdf NW of Old Reliance Road APP Duane Peters Date County Judge TYPE Or CONSTRUCTION.:" ,::::::.• Road Narne & Block Number • Crossin' ' CHECK ONE ..... ... "Bored aackcd ' Driven Czlscd ANDERT ROAD. :: .:'.::::. -75'. :::::..: • X >: :_..X . . :.. a i cility to Parallel CountJ'Road Within Right-of-Way� � • '•::. Road Name attd.Block ::.......Number :,.From :::::::. 7•o Dc 1h'... CONSTRUCTION TYPE, l . _Diameter Wall Thickness '.:1' %z .. Enea§emerit Pipe.:.': : :.:. Material specification PVC ..:. •::":• " :......:.:.. . � .. . � .. � .. . . Miikiiisuin Operatiop•I'ressure :,80'PSI Tete: location . and descri tion: of "the : ro osed :installation aiid a urteriances must .be frill hown : on the attached •.:: P . P P.... PP y s detailed draivmgs. ' :.The Company shall commence. actual.•construction/work, in:good faith t+tithin 6"0 days; 'from the date:of said."permit and shall complete said eonstructton /work within 9 ." ::. working days; (C®MP.a,1�IY MUS'T.FILL ;OV}: " If such :... .. ' con5tructi6n i5:not begun by did. 6011 day, Company will beaegaired to, apply f6i a new perritit,• ComPaiiy.declares:that priorto;°fling this.application, it.has est ertained:the location of all ekistg :.utilities"both aerial and : underground, acid the filing of this : application•: is .prima facie evidence_ that. the' proposed installation :will.: not. conflict with. any ekistin�.utility.:: :.. . :....: A co of this permit. shall be:d t°at the ob site an " time'work is bein rformed.:::: i . PY.... P.... :...... Y : :,w , -being be........ Itis :expressly stipiilated that this Permit is: a {cense :for.:permissiNi use.only and that :the. "placing of-facilities:u' Mic' ro 0e uf5uant. to:t -is permit shall not o erste to create or vest an roe ri ht':in.satd holder. P... P P �tYP.. P :..... :.:..YP. P rtY.-..g.:. • .. JtAs understood:and agreed that the rights_:anil privileges h0ein_set:out°are granted:orily to the'esfeni of the Caun S. . :.„ right, title and interest tn. the )and to be entered upon and used by the holder and_ the holder will of all. Eimes assume'. k of and indemnify; defend and save ltarmless... azos..Gounty • from : and":against any.:and :all loss, atnages; cost ;or expense arising in any manne�.on:account°of the exercise:or attempted:exercise-by said holdenbf tlie'aforesatd"r�glits... :: .. 0 [ Vol. : P9. Brazos CAD Web Map 10120/2021, 11:47:02 AM 1:4,514 0 0.03 0.07 0.13 mi 0 Abstracts 0 0.05 0.1 0.2 km 0 Parcels r91 canT-mr M.P. LmuUm., oay. UA-ar. my d oq— or. 0-3c"umMWd.BISC m.q_.p.yy�n,uno.�n, M door MO Iapocnf m OIHIMylaua0 siareY gad IepRSmb aN/Uro apptmchntemWLa balan aldoudeAei VOL .: BRAZOS COUNTY ROADWAY SAFETY AND ROAD . PRESERVA'T'ION STANDARDS FOR WORK CONDUCTED IN . BRAZOS COUNTY RIGHTS OF WAY A. General Regriiremenls i. Adequate drainage shall be maintained in ditches at'all times: 2, Permittee will use.best management practices'(`'BMP') (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation.'. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property Shall be restored to its original condition, as far as practical,, in the opinion of the County Engineer or appointed represe'riiative. 4. The constractionAnd maintenance of such utility shall not interfere- with the property or rights of a prior 5, Permittee shall not. interfere with other utilities located in the right of..way,'In the event damages occur,' permittee twill be liable to the County -or other'utilities running through the right of way, 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the. public. if it is determined that inconvenience toi the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public, B.- Safety Reortirennents 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. - All traffic control measures must follow:the Texas Manual of Uniform Traffic Control Devices (TMUTCD): -See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Tradsportationshall be observed. I. Permittee must take such precautions and measures; including placin .and displaying safety devices,' as .may be. necessary, in order to safely conduct the public through the project area. Company shall provide -flagmen, signs,'signals or devices'necessary to.p'rovide complete safety to the public. 4. Adequate provisions must be -made to cause minimum inconveniences to traffic and adjacent property owners. 5. :No cable, conduftand%r pole line.shall be laid, constructed, maintained and/or repaired so as to constitute a danger or:liazard of any kind to persons or vehicles using such road. -Any poles placed in the Right of. -Way-for future. installation shall be'place'd at the back of the Right of Way..: Exceptions may be approved by the County Engineer. G - Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD oi• Engineered Traffic Control Plan must be,provided for the:following; a. Any construction (i.e. -pit' excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD;.. . b. If construction'is within ten (10) feet of the roadway; or c.. Any work -performed- in the road right-of-way; .2. Plan must be attached to:the permit and kept at the job site anytime workU being performed." 3. Plan 'must set forth .the time of completion for the job. " D.: Desion Standards .1. All overhead installations shall conform to clearance standards -of the Texas Department of Transportation and .the pole be placed in the 'designated area for power specified as set forth' in the Teras Utilities Code, Section 181.045. 2. All pole installation'(including lighting) shall be placed at the backside of the Righfof Way to ensure safety to the public. Any -pole placed in violation of this requirement will_be required to'lie moved to the appropriate location at the company's expense. Exceptions maybe approved by the County. Engineer. 3. All underground installations shall (these are minimum depths =utility may place deeper): a. be placed ata minimum depth of forty-eight (48) inches below the top of the pavement; b. be' least thi � six 36 inches below ditch flow line when; installafi ' 1 within the area measured rh'- ( ) from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum Iines, see High Pressure Pipelines requirern ' -listed below; d. not be closer than ten'(10) feet'from the edge of pavement: Exceptions may apply in rights of way of less than 60 feet. 4. . Wates Lines: All water lines must"be a minimum 36 -inches below the ditch flow cine and cased. Waterlines shall be cased if crossing under the roadway. 5.- Utilities in all ne'w'developments'that have 60 feet orgreater of right of way*shaIl be installedwithin " designated locations'based upon the type of utility. The locations shall be as follows: (measured from back of right-of:way): Power— 0 to 2 fee(nominai!y l' Phone - 2 to 4:feet, nominally 3' Gas 44o 6 feet, nominally 5' Cable --6 to 8 feet; nominally 7' 6.., Utilities with less than 60.feet right-of-way in all new developments shall install the utility" -in a similar.. manner:as referenced in -No: 3 above; however, the Coanty]ngineer or its'designated representative will provide final approval of each utility location. 7. The.length of any.trerich:to be opened.in advance of.the pipe, conduit orducts may not.be..loriger than 400' if left'.open overnight or unattended. 8. .Crossings under a county.road shall: " a.: N'boied & jacked.`ABSOLUTELY NODPEN CUTS WITHIN CO.UNTY ROAD. PAVEMENT; b. be pressure grouted for the -full length of the crossing if the annular space between pipe and casing.dnd soil exceeds one•(]) inch. Brazos County must be given 24 hours notice of pressure gfouting oe. . ons and have the opportunity to have'an inspector on site to observe pressure grbiiiing P operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a, no pits shall remain open longer than 2 days; b. all pits shall have.proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet•from the edge of pavement without prior approval from .the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based .upon soil conditions; the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative mayrequire pits be placed further from th 'q. edge of road,.':. 10. Any installation within ten (10) feet 'of edge of pavement shall meet the following: a. Iocation must be, approved by the County Engineer or his representative b. backfilled with'eement stabilized material: . c.. based upon soil.conditions;"theCounty Engineer or his -representative may require shoeing to :. . protect pavement inte ri .. g ty: ..•. . d. all excess water and mud shall be removed from the trench prior to backfilling: Any backfill placed during a rainy period or at other times where excess watercannot be prevented from entering the trench will be considered TEMPORARY -and shall be replaced with PERMANENT cement stabilized material as soon► as -weather Permits; e.all disturbed base and pavement materials_ shallbe removed and restored to the.satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to :fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road.: [n the event Company damages the slope, shoulder or any other portion of the right-af--way, Company Will be responsible for repairing'the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance�equipment on the traveled surface of any�improved Coun. road -will not be permitted, except in an instance: whereby the laying, construction; .maintenance and/or tY" repair of cables, conduits and/or pole lines cannot'be accomplished by any other method and in this event all such equipment.shall be of the rubber tire variety. Appropriate traffic control shall be provided - meeting TMUTCD requirements. 13, In theevent sAJd construction and/or maintenance acid/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement; road base, etc.), Company.will be required to provide a performance bond'or letter of credit securing necessary repairs.. Said bond amount will be determined by -the County Engineer:. . 14. The applicant shall:su6mit a lettdr:6P No Objection" from the Army Corps of. Engineers for all designated •wetlands: and environmi ihtally sensitive lands. EmerPencp work I.InA6 event•Comp: is is to perform emergency services; that requires. excavationin VC ounty' ; ;. Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of ..' . Way -,and traffic safety, controls used. ' F. Reaairs to existing facilities . 1. Maintenance and/orrepair to existing cables, conduits, and/or'pole lines which require disturbance of the . soil, shall not be performed until: plans describing such maintenance and/or repair have been approved by: . the County Engine*orits designated representative and a permit has been obtained. .C..Relocation ofrrtilities ::. 1. When and if the County Engineer:defermine§ that it is.necessary for the.construction, repair, .improvement; .: alteration or relocation. of all or any portion of said'road, any or all poles, wires, pipes, cables or other. facilities and appurtenances authorized hereunderj: hall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County_ Engineer and Utility Company,.and at the expense of the Utility Company. ..... ..::..... H H&A-PressurePinelines 1. Ail'utility Permits for high pressure pipelines. (generally 60 PSI or greater), whether pertaining to . controlled access or cion=controlled access installations, should contain the following additional Information in the description of the permit..:;:.';: ,.. -diameter -wall thickness.' -material specification minimum yield,strength .:.:..: . maximum operation pressure of the pipeline 2.- With the exception of the maximum operation pressure of the pipeline, this information is to be. supplied for both the carrier.pipe and the casing. %3. Assurance must alsa:be given that the instal latiori:material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company:.,.: . 4. Petroleum Pipelines:.-- :_. Deptllt : Type of Pipeline (below deepest-ditch..grade) Special Reauirements .. " Encased Pipe Less than I0' Must be:covered with concrete pad at.least 3..6" deep Encased Pie Greater than '10' . No conci�ete.pad required '. Non -Cased Pie Less than�i.0 .- Must be covered with.poncrete pad at least 48" deep `. :.. . P ; :. Non -Cased Pipe - ; Greater than l.0'.: No concrete pad required Concrete pad shall be minimum of 3" thick and'.width shall be pipe diameter plus 18" minimum: ' .3.,: Under no circumstances will a pipeline be installed arallel to a County Road within the Ili ht -of p. ty g Way:: Transmissioh:lines have been determined. t6. be petroleum pipelines (which. includes natural gas lines) and shall not be parallel to a County. Road. 6. Natural.Gas:Distribution-is a line that serves the final customer; Vol. 'Pg. S� at —'LEGENO •A;m SID,' pp U. ;n. I& Ix. 2 b . . . . . . . ...... IN ROT —sw =OF 7Cs 664— SV- 110- - -$M Mf FAI WOW 7M• .60•. 65- .600': - Too 119 70 700' TIO• a4G' '' :BDQ'-' '. I .. ...... . .. —'LEGENO •A;m SID,' Vol. 346 Pg--6EL- ROT —sw =OF 7Cs 664— SV- 110- - -$M Mf FAI WOW 7M• .60•. 65- .600': - Too 119 70 700' TIO• a4G' '' :BDQ'-' '. I Vol. 346 Pg--6EL- BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: CC 2021- Utility Permit - Wickson Road and Bridge NUMBER: Creek SLID - Dyess Road - 2,045' SE of Elmo Weedon Road DATE OF COURT MEETING: 10/26/2021 ITEM: Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 1 -inch water line crossing under Dyess Road 2,045 feet southeast of Elmo Weedon Road. Site Is located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 10/21/2021 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Tvue Utility_Permit _W Ickson_Creek SUD= Dyess_Road - Utility Pe- Wickson Creek SUD - Dyess Road - 2, 045' rmit Backup Material 2 045 SE of Elmo Weedon Road.pdf SE of Elmo Weedon Road APPR ]Duane Peters Date County Judge -Vol. 3�6 Pg. s� APPLICATION FOR WATER UTILITY PERMIT TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant. to the, Texas . Utility Code, Section 181.024, comes now WICKSON -CREEK! SUD. [company nano, hcreinafterxeferred to as."Company". a TEXAS ° [style) Corporation, with authority to . transact business in Texas, acting by and through its duly authorized representative,. and hereby petitions the County Engineerr for the right to lay, -construct, maintain, repair and/or operate a water line under, over, across and/or along* certain County'Roads as shown on drawings and diagrams attached hereto.and said location described as follows . Facilitv to Cross Road i.ength of 'TYPE OF CONSTRUCTION Road Name & Block Number Crossin (CHECK ONE) Borcd Jacked Driven Cased . DYESS ROAD.:: 50, 3{ .. X Facilitv to Parallel County Road_Within Right -Of -Way Road Name and. E3lock " .. Numbcr ' -From :::' .. To be lh Distance CONSTRUCTION TYPE Diameter Wall Thickness Material Specification PVC Maxinium Operdtiod Pressure 80 PSI 1 %" Encasement Pipe The location and escription of the propose. d installation and :appurtenances must be fully shown .on the attached detailed drawings. . The Company :shall commence actual construction/work in good faith within 60 days.from the date of said permif and shalf-complete .said construction /work within 1 working days.:(COMPANY MUST FILL M.. ''If such construction -is riot begun by the 6041 day, Company will be'required to apply for a new permit. Company'declares that prior to .filing this applicatiotijt'has ascertained the locatioh'of all existing utilities, both'aerial and underground, ' and the filing of this application is prima ' facie * evidence that the proposed installation will not conflict with any existing utility. ... A. copy of this penmtt shall be kept at the job.site any time work -'is being 'petformed.' . It :is expressly stipulated that this: Permit is. a license.for.permissive-use only and that the placing :of facilities.upon public property pursuant to this permit shall not operate to create or.vest. any property right in said holder. Itis understood and agreed that the'.rights and privileges herein set out are.granted.only to the extent of the County's right; title and'interest°in the land'to:be entered upon and used by the holder and theUlder will dVall,tinies assume risk of and indemnify, defend and save harmless Brazos County from and against any and.01 loss; damages, cost - or . . expense arising in any manner on account ofthe exercise or attempted exercise by.said holder ofthe'aforesaid nights and privileges. �-� WATER UT1LITY:APPROVAL vol. _ 34 fig._ � _ `; fii. ' T . �� } ;p/'•�x !•+ '`t,Y�_�' . •iq�f,. •Y aF � ... 'S 'T1 0° 4° 'sa• � 2 ' f �� • t, ,y+�j . �� , J�; Y'��!0�� ;, f ^v't-� _ _ .+..> Y 1 j.. xiL •'` 1, 4 'may' o. GpJec' 4 ; Y t fF*.t'x fit, t,. ''�� Ca° �•y�/ R [�'7: -y,� Ct►' ` s ,,,a.� �;_y,,� r. , y`.. P'.,''r'I •L - ' • [^, 'rti•2 '� \.: Y`• w' i. 7�' -yr if,N; :1. .i a 4jF 1 • ai\ �>' .h V WE - fl�-4 d`%' •y{r •�� ; � M,'r°t �b xF{� �H � = 4• � t��f _.'y4. 4 i L .� � ,s�, a �},. � •t i'�= ', � f i�,}a , '�, v ' 1.'r, ' e+�-H`�°c+�'k�''i i ��• � ` f �` .,�it l �i'Yr�, ' J .�'ti _a„a�. c'_ , ynf4. ' :.,�a,. y 4"Y - t DRAWING i �'*yi,.�.•_„'�,eJ`r,^'' 'i �'� f:G-Yp�bR-�.� • • L YESS ROAD Zol BRAZOS COUNTY ROADWAY SAFE -Y AND, fdOAID. PRESERVA�'ION S..TANDAR, �S `FiOR WORIC.CONDi1CTEID IN : BRAZOS .COUNTMGHTS GV:W. AY b. If construction. is within ten (10,) feet of the roadway; or c. _ :Any -work performed in the roan right-of-way; 2. Plari:must be attached td-the permit and kept at the job site any time work is being performed. 3. Plan-must set forth the time of completion for the job. . :. ;.D.: Desii»Standards 1. .A1l`46rhead installations shall conform to clearance standards of the Texas PeoArtment of Transportation and the pole be placed- in the designated area for"power specified as-set forth..in-the Texas Utilities Code, Section' 181.045. 2. All pole installation (including lighting) shall b.... laced at the backside of the Right of Way to ensure safety to the public:: -Ai py pole placed in violation of this requirement wi11 be'required to be moved to the. . appropriate location at the company's expense.. Exceptions may approved by the County Engineer. 3. All underground, installations shal.l.(these are minimum depths°- :utility may�place: deeper)::' a. be' 'laced at a minimum depth offorty-eight 48 inches below the to of the avement; P ... .P.( ) � p.. p b: . be at least thin rty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top:of bank; = . c. be least forty=eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For ..high pressure gas and petroleum, lines, see High Pressure Pipelines requirements listed below; _ I. d. not be closer than ten 10 feet from the ed e.of avement: Ex6e ' tions -ma' . a' 1 in i hts of wa � of O g P P Y PP Y $ Y less than 60 feet: 4. Water'Lines: All water lines must be. a minimum36-inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way:shall be installed within . - designated locatioris:bated upon the type of utility: The locati.oris shall be'as follows: (measured from back'of -right of-wa Power— 0 to 2 feet;-:no'minally:'I'- . Phone-2 to.4 feet, nominally 3' Gas _ 4 to Cfeet,,nominally:5' Cable — 6 to 8.feet, nominally:7', ::.. ::::.:•:.:.: :. ... . 6. Utilities with less than 60 feet right=of-way in afl:new.develo meets shall install the utili y P. ty iri a similar manner as refereddi.d.ini No. 3 above; however, the-County Engineer or its designated representative will provide final approval:of each utility location. : 7. The .lerigth of any:#redch to be opened -in advance of the pipe, conduit or ductsjm not be longer than 400' if.16ft open over night or unatieii&d: B. Crossings under a county road shall: a. be.bored or jacked..ABSOLUTELY NO OPEN CUTS WITHIN COUNTY-ROAD PAVEMENT; b. be pressure grouted for the full length of the orossing.if the aiinulai space°between pipe acid casing:' d . soil exceeds one' 1. inch.: Brazos Coun must be giveh 24 hours noike'of ressure gr6utin operations and.have the opportunity to have an inspector ori site to observe pressure grouting operations; Voda c. TxDOT Standard Specification Item 476 shall be followed for all barin,jacking, tunneling'and joints. 9. Bore Pits: a. no pits shall remain open longe'r'than 2 days;.. b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer.or his representative; d. when pits are to remain open for more than Hours, due diligence will be used in protecting the spoil::: : pile to prevent drainage problems; e. based upon soil. conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil: conditions, the County Engineer or his representative may require pits be:placed further from the. edge of road.:: 10. Any installation within ten (10) fedi of edge of pavement shall:meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. C.. based upon soil conditions, ti,e County Engineer or his representative may require shoring to protect pavement integrity:.:.: . d. all excess water and mud shall be removed from the trench prior to backfilling. Anybackfill placed during a rainy period or at other times where excess water cannot be prevented from entering the" `trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized •rriaterial as soon.'as weather. permits; e, all disturbed base and pavement materialssliall be removed and restored tothe satisfaction of the . County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be caieful to not jeopardize the slope or integrity of the shoulder of the road. 'lit. the event .. Company damages: the slope, shoulder or any oth&. portion of the right-of-way, Company. will be responsible for repairing the. damage find replacing the right-of;way.to the condition it was prior to commencing construction. . 12. Operation of construction and/or maintenance equipment on the traveled surface of an -im� .roved P.........Y. .P..:County:..... road will not•be permitted, except in an instance:whereby the.iaying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be'aecomplished by any other method and in this event .- all such equipment shall be "of the rub_ ber tire variefy. Appropriate traffic control shall be provided meeting TMUTCD reyuiremerits; 13. ' In the event said constmbtion and/or'Mainteiian'ce and/or repair. requires Company to remove,: cut or jeopardize any sectio_ n of the road (asphalt, cement, road base,.etc.), Company :will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer*-' ' .14. �Tlie.a licant shalliubmit a letter of "' Objection" from the Army Corps of Engineers for.all: PP -designated wetlands and environmentally 'sensitive'lands. ' E Ememency work :1. In: tlte: event Company 'is required -to perform emergency services, -that requires excavation in a County Right of Way, and unable to notify t..he County Engineer prior to conducting emergencYYe ai.r.s., Com any' ... shal[.notify. Count Engineer within 24 hours'of beginning construction/repairs.: This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safetycontrols used. F. Repairs to existing facililfes 1. : Maintenance and/or:repair to existing cables, conduits, and/or pole Iine's which require. .disturbance .of..the - soil,ifiall not be performed until plans describing such maintenance and/or.repair have.beenapproved by the County.Engibeer or its designated representative and a permit has been obtained. G : Relocatioh of utilities 1..: When and if the County Engineer, determines.that.it is necessary. for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires; pipes, cables or other facilities and appui#enances authorized hereunder; shall be removed from said -road, or reset or relocated thereon, as.iequired by the County Engineer within a reasonable time as determined by the County ,:Engineer and Utility Company, and at the expense of the Utility Company.::: H Hla11 Pressure Pipelines..; 1. All utility Permits.for.high pressure: pipelines (generally 60:PSI or greater};yhether pertaining to controlled access *or non -controlled access installations, should contain the following additional information' in the. iescriiption of the permit. diameter :=wall thickness. . -materialsecification -minimum yield strength maximum operation pressure of the pipeline . 2• With the exceptian.of the maximum operation.pressure of the pipetitie, this information is to. be suppIied.: for both the carrier pipe and the casing. .3. Assurance must also be given:that:the installation material and design m'f the -minimum Federal Safety Standards for Liquid and Gas Pipe 'Lines.. Assurance must be:provided on .company letterhead and sigried:: by an 'authorized representative of the company. 4. Petroleum Pipelines:. " Depth TVae of Pipeline (below deepest ditch arade) Specia➢ Recauisements , Encased Pipe Less than 10'. -Must be covered with concrete pad at, least 36". deep .Encased Pipe Greater than.10' . No concrete pad required Non -Cased Pipe .. Less than -1l)' Must be covered with concrete pad at least 48". deep .Non -Cased Pipe Greater than 10' No concrete pad required. Concrete pad shall be minimum of 3" thick and: width shall be pipe diameter.plus 18" minimum. . --:..5. .Under.ho circumstances will a.pipeline be. installed parallel to.a County Road. within the Ri&i of - Way; Transmission lines have been determined fo'be petroleum pipelines (which includes natural as lines :... t; ) and shall not fie parallel tb'a County.Road. 6• Natural Gas Distribution isa line that's erves.the final customer. -LEGEND"'' ISO. trill ca�l 00 Vol.. pg. RUSS -Was SM.10 150,163.111011 3w Go, p m 2cs 70- ISO- 120- zo. 821. 240, Mo SS 90- 320• 19s. ME • a0 7 TW j I—W s Vol.. pg. 150,163.111011 3w Go, lzo, 90- 2cs 70- ISO- 120- zo. 821. 240, Mo 90- 320• 19s. ME a0 7 TW j I—W s Vol.. pg. Kristeen Roe, CTA, PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 10/26/2021 REQUESTOR Ben Rutland ADDRESS 1103 Ursuline Ave Bryan Tx 77803 OWNER NAME Ben Rutland PROP ID# 48654 REFUND AMOUNT $29.12 REQUESTOR Southern Comfort Homes ADDRESS 7828 E SH -21 Bryan Tx 77808 OWNER NAME Neal & Loretta Berry PROP ID 28757 REFUND AMOUNT $95.09 REQUESTOR Rafael & Veronica Mauricio ADDRESS PO Box 43 Bryan Tx 77806-0043 OWNER NAME Revilla Maria PROP ID# 115565 REFUND AMOUNT $34.19 REQUESTOR ADDRESS OWNER NAME REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROPID# REFUND AMOUNT Vol. ,� pg. �J APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS BCS ROADRUNNER INVESTMENTS LLC RUTLAND BEN 1103 URSULINE AVE BRYAN TX 77803-4952 PROPERTY DESCRIPTION Legal: WILSON HEIGHTS, BLOCK 1, LOT 18 (22.5' OF) Address: E VILLA MARIA RD , Account# 48654 TAX PAYMENT INFORMATION =•harile of Taxing-Uriit— •-- - Tax Year of Refund zREFUND 2020 Taxpayer's reason for refund: OP -Overpayment REFUND TO- RUTLAND BEN 1103 URSULINE AVE BRYAN TX 77803-4952 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date- --Amount P51d. • - Refund•Ainount.Requested- - -- - 08/18/2021 $223.30 $29.12 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of th�.above-described taxes and certify that the Information on this form is true and correct." !0 L7/UZ 1 ' 9'7q - % 3 o o britiln Ad A 6 tra o.s li'M dG Ne mail�Address if you make a false statement on this application, you could be found guilty of -a Class A misdemeanor or a state Jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION e tax re d is [ prov isapproved IL Authorized Officer Slgnature�_.ft Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date F-.--- - ::: 9 - - TAX RECEIPT 08118/2021 11:45AM KRISTEEN ROE, CTA PH# (979) 775.9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: RUTLAND BEN E 3063051 gatg Post rd �r 08118120.21. ^ Pay�rge:yPe';^� Paytrte'ny4Gdde�i Over/Refund, TOtila?eld;�a•.; 223.30 ,0111'—�"tl,�,@��i aiTl?i�dai85$ :yh'i�"y" 4t�� BCS ROADRUNNER INVESTMENTS LLC i % RUTLAND BEN 1103 URSULINE AVE BRYAN, TX 77803-4952 i I ' Z REFUND ENTITY 2020 0.00000 •0 144690 N 29.12 0.00 0.00 0.00 0.00 29.12 BRAZOS COUNTY 2020 0.49500 14,457 8994 N 35.78 0.00 8.01 0.00 0.00 40.79 CITY OF BRYAN 2020 0.62900 14,457 8994 • N 45.48 0.00 6,37 0.00 OXO 51.83 —BRYAN -ISD 2020-1.23250 14;467-8994 N 89:090;0012:47--0:00-0;0D ------ 101:56 223.30 Balance Due As Of 0811812021, -29.12 "='r -"� :tF' C F ,'r7y J„ 1,1=� _ 1-1E0 �`en¢er:st.,��;=:_Dgtalls.;� a�:. :.�+�.xo- .ln;. ��t v�a�•:':�^�;.:,1D_.e_sc�IPlttcn�-i� Credit Card CC XX -5727 Conv.Charge 0.00 223,30 223.30 •o eta or.. •_ea -,;� : .�t� � .;.:-�..:.� � .a p_ M-11 :•-.. •., .. ,��,"An ��rr�'i'-`�c�s'3.+:�.�+.:tih�, aiic'..4�-•.w�:.�,1:7:. a �5`,d,4`I .s�4t'.oY•vf.r�.-_.u�=• •.,L��y�� 1 lemerson 37169 (PMT CC Intemet 08172021) 229.30 Special Condition Exists for this Property Page:1 Receipt Issued in Accordance with Section 31.075 of the Texas Property Tax Coda Vol. pg. APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS BERRY NEAL & LORETTA 6033 MOUNT HOPE BRYAN TX 77807-7643 Collecting Toxfor. (taxing.entide5) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD. F1, F2, F3, F4, City of Kurten, Navasota iSD PROPERTY DESCRIPTION Legal: HERITAGE HILLS, LOT 47, SER# HOTXOBB07195 HUD# NTA0760119 Address: 6033 MOUNT HOPE , Account# 28757 TAX PAYMENT INFORMATION Name of Taxing unit Tax Year of Refund ZREFUND 2021 Taxpayer's reason for refund: OP -Overpayment REFUND TO: SOUTHERN COMFORT HOMES 7828 E STATE HWY 21 BRYAN TX 7780A . Payment Date Amount Paid Refund Amount Requested 10/13/2021 $118.40 $95.09 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information an this form is -true and correct." OF —50'�D Lo l A *nature : Date '9 ka-60 " -m ej Phone k Email Address if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state Jail felony under Texas Penal Code Section 37.10. TAX REFUNDMETERMINATION The tax re d is [ Appr ve [ J Disapproved Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code L Authorized Officer Signature Date via. _-4�__._ ��•�- TAX RECEIPT 10/19/2021 10:23AM ** DUPLICATE ** KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: SOUTHERN COMFORT HOMES 7828 E STATE HWY 21 BRYAN, TX 77808 Receipt Number 3065462 Date Posted i 10/1312021 Payment Type ( 0 Payment Cade . OveNRefund Total Pald 5118.00 Propertyr lD __ Geo — . Legal Acres __� '_ Owner Name and Address 28757 _ _ _ _ X32'0000 0000-0470 , _ i 0.0000 BERRY NEAL & LORETrA - - - - - -=• - • - • - -- — Legal Description - • - - •-- -- ---• : 6033 MOUNT HOPE _ _' BRYAN, TX 77807-7643 mERITAGE HILLS. LOT 47, NEWHOTX0690719_5 HUD# NTA0760119 - --- -- §itus - •- — —• --- _.. pBA Name - - - 6033 MOUNT HOPE - - - — - - - Entity__ _ Year _ Rate TaxableValue # Vold Original Tax Dlscnts P81 _A_tt_Fees Overage Am_ ount Pdi Z REFUND ENTITY _Stmt 2021 0.00000 U 144210 N 95.09 _ OAO r 0.00 0.00 0.00 95.09 EMG SVCS DIST 94 2021 0.06725 34,077 10764 N 22.91 0.00 0.00 0.00 0.00 22.91 116.00 Balance Due As Of 1011312021: -95.09 Tender Detalls _ Description _ _ Amount] dheck ECK 118.00 116.00 Operator Batch (Moore 37744(16/1912021-JelpeyTM) - Page.1 Receipt issued in Accordance with Secl(Q ZLQZ5.oLthe-Tems.P perly Tax Code Vol. 314,b pg. ( I— -roWf Paid' 116.00' APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS MAURICIO RAFAEL A & VERONICA D PO BOX 43 BRYAN TX 77806-0043 PROPERTY DESCRIPTION Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, Fl, F2, F3j4, City of Kurten, Navasota ISD Legal: OAKWOOD MHC, SPACE 270-B, SER# HOTX09907634, HUD# NTA0880772 Address: 920 CLEAR LEAF (PVT) DR 270-B, Account # 115565 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund 2REFUND 2021 Taxpayer's reason for refund: OP -Overpayment REFUND TO: MAURICIO RAFAEL A & VERONICA D PO BOX 43 BRYAN TX 77806.0043 Payment Date Amount Paid Refund Amount Requested 10/13/2021 $285.00 $34.19 Sign below and return form to the Brazos County Tax Office. "I hereby applyfor the refund of the above-described taxes and certify that the information on this form is true and correct." Phone # o Date Emall Address If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state Jail felony under Texas Penal Code Section 37.10, TAX REFUND DETERMINATION. Th, h tax refun is [ Ap :co-ved isapproved o/xa/at Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date vol. _�__ fig. 6g .. TAX RECEIPT 10/13/2021 03:06PM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: MAURICIO RAFAEL A & VERONICA PO BOX 43 BRYAN, TX 77806-0043 .e ° N J 3066548 1. 1312021 P OVUA n Ppirly.-Iliq 7� _N,i 0-0715- 0,0000 REVILLA MARIA DE LOURDES IMA 920 115585 %, r% EAF U% TRLR 2708 BRYAN, TX 77803 Z REFUND ENTITY 2021 0100000 0 144269 N 34.19 0.00 0.00 0.00 0.00 34.19 BRAZOS COUNTY 2021 0.49350 10,678 108416 N 52.69 0.00 0.00 0.00 0.00 52.69 CITY OF BRYAN 2021 0.62900 10,676 106416 N 67.16 0.00 0.00 0.00 0.00 67.15 BRYAN ISD 2021 1.22880 10,676 106416 N 130.97 0.00 0.00 0.00 040 130.97 266.00 Balance Due As Of I0R312021: -34.19 57,77-75-.771 TwkloR pi(it _Am, Check ESCROW 2021 MH ESCROW 285.00 286.00 ML ME -a Tleonard L 37750 (Escrow overpayments 10132021) 285.00 Page: I Recel A Issued In Accordance with SecUon 31.075 of the Texas PropertyTax Code Vol. pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2021-2022 BUDGET YEAR NO. 21/22 4.1— 4.5 On this the 26th day of October 2021 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Russ Ford, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 26th day of October 2021 the Court heard and approved a budget amendment(s) for the 2021-2022 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 7 September 2021, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 26th day of October 2021. THE COIVMSSIONERS COURT OF BRAZOS COUNTY, TEXAS. to Duane Peters, County Original: County Clerk's Office and Attached to the original budget Vol. ---- �__ Pg. --- BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 21122.4.1 1012612021 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Permanent Improvement Fund Commissioners' Court - Capital capital outlay 16 775.78 GenemlPetmanent Improvement Fund 272ndDistrict Court - Capital Capital Outlay 8,387.89 General Permanent Imurovement Fund 361st District Court - Capital Capital Outlay 8,387.89 DRICR ACCOUNT NAME Increase Decrease 45000 63110001 80286000 CR E ui ment-Other 16 775.78 45000 63221001 80203000 DR Computer Hardware 8,387.89 45000 63222001 80203000 DR Computer Hardware 8,387.89 General Permanent Improvement Fund Reallocation of funds to the appropriate departments account due to computer hardware for the AV Upgrade in 272nd and 361st District Courtrooms CIP 1121.612 not arriving before September30, 2021. dz, nnp (Date10(20/2021 �Dt1caRrttent�AQ oval_ � t�-:.� Date.... 'i T, Coun 4eAParotra "�,�;:h- �i'*n?'"?� i� m ,Date�:�-; �� -• :>.:I F61',�1iC0Unti0. Ptl_,.- e§;O ,z, ::v?4'Nu.'L�ti.�w. _b Ei�-�. �.y lrt....��?.�r �:. ,a': �.s'4,,w"�zs...�'�_�,::: :fsSr s , t. ?�� fm's .'.�r� �, �:�"=.stf.�#.��R'. .ft<t�.s� ..,i�"•iUaz-ia''u;K��+s FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 45000 63110001 80286000 CR E ui ment-Other 16 775.78 45000 63221001 80203000 DR Computer Hardware 8,387.89 45000 63222001 80203000 DR Computer Hardware 8,387.89 Road BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 21122 - 4.2 County-JUdgeApproval Vol. FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 01000 11001500 61130000 CR Contingency 5.412.00 01000 56001000 65670000 DR R&B- Road Maintenance 5,412.00 Vol. Road and Bridge - Road and Bridge - BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 21122 - 4.3 Do arftnentAp-'ro'vaI z n , .._;, oate:.;f tri C�Uni+- �TOACYL��ial `x k h � F. eAcc6,Rd6" FUND DIV ACCT DRICR ACCOUNTNAME Increase Decrease 01000 56001000 65660000 CR R&B Field Supplies 851.00 01000 56001000 65400000 DR Grounds Maintenance 915.00 01000 56001000 60500000 DR Equipment & IT Enhancement 1.766.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 21/22 - 4.4 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Commissioners' Court Departmental Support 10,000.00 General Fund 10 000.00 Commissioners' Court -Non Capital 10,000.00 Commissioner' Elections Administrator - Court -Non Capital Non Capital Departmental Support 10,000.00 DIV ACCT DR1CR ACCOUNT NAME Increase Decrease 01000 11001500 61130000 CR Contingency 10000.00 01000 00000000 91126000 DR Transfer to Commissioner's Court Non Capital 10 000.00 06000 00000000 49028000 CR Transfer from General Fund 10,000.00 06000 11210026 60170000 DR Printer/Fax/Copier Sulies Commissioners' Court and Elections Administration Reallocation of funds to the appropriate de artmenes account to purchase thermal ballot paper for the updated election a ui rent. De' a7tmerii%Ap rcSal "�i5?�:`-�„ z.z. ;�•�rt%-� Date'.. � W_�;;:'.,:...- =i .e .�..,.... s. e. .`.....r..1 ryx .. .$` y^.. -j .... x. .y, : ii 'f< wt kF"4orAceamt a Out _.;, a , • .;, � ; 9zisr r . :-a .... o . .. ..9 « K -CRI . vr.wy 3Z FUND DIV ACCT DR1CR ACCOUNT NAME Increase Decrease 01000 11001500 61130000 CR Contingency 10000.00 01000 00000000 91126000 DR Transfer to Commissioner's Court Non Capital 10 000.00 06000 00000000 49028000 CR Transfer from General Fund 10,000.00 06000 11210026 60170000 DR Printer/Fax/Copier Sulies 10,000.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 21122 - 4.5 zt "enVA CountyJutlge`AoProvai z.-_� ' .� �a�-w� :iDate' .•. W=,?;,.. ..<.:•. orsleeomEin'F""`o eSOn t :, =•_h a;t� vi r �iY . rtt u z tl"'I?3I`.if�` .u`� rs: A--I...rx �_ ,r. ,, O,' w;r t a±:44... ; 4 T. FUND DIV ACCT DR1CR ACCOUNT NAME Increase Decrease 01000 11001500 61130000 CR Contingency 30 000.00 01000 12500100 60600000 DR Office supplies 30A00.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2020-2021 BUDGET YEAR NO. 20/21 53.1— 53.2 On this the 26th day of October 2021 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Russ Ford, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 26th day of October 2021 the Court heard and approved a budget amendment(s) for the 2020-2021 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to thenecessity to meet unusual andunforeseen conditions which could not be reasonably included in the original budget adopted 8 September 2020, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 26th day of October 2021. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget a Alternative Dispute I Alternative Dispute Alternative Dispute J Alternative Dispute BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 20121- 53.1 . . . . . ...... Vo I P g. 7 7 0 FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 17000 00000000 41006000 CR Alternative Dispute 2,523.62 17000 11070000 73400000 DR Dispute Resolution Center 2,523.62 Vo I P g. 7 7 0 Community Supervision - BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 20I21 - 63.2 71 f"F intnE za ,WFl I D e od ftrk &A ar6WM77--,,RI+47, Date 70WP FUND DIV S, DR/CR ACCOUNT NAME Increase Decrease 01000 7 L Vol 3q f"F intnE za ,WFl FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 01000 26001000 65540000 CR CoRicr/Fax/Printer Maintenance 40.00 01000 26001000 61730000 DR Telephone -Lon Distance 40.05 7 L Vol 3q PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: 10-26-2021 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Juvenile Services — Detention Road and Bridge —Administration Vega, Perla LeFlore, Jimmy Odstrcil, Larry Approved in Commissioners' Court: 10-26-20 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) VOr 4 _. 4-L- Pg � - Change of Status Change of Status Change of Status Personnel Change of Status (Oct 21, 2021) Commissioners' Court Date: Department Submitting Information Purpose of Submissions: 10-26-2021 Human Resources Consider and Take Action on Change Employment Department+Nafne q �f t :t 7 Employee Name, ,;, ; yy .�uF."Alt- r_Y4 •� w� �`��-�.831iMr..r, s -.'.l -P1 .a.lr. County Agriculture Extension - Administration County Caperton, Chaddlck District Attorney - Administration Price, Christopher Road and Bridge - Administration Salvato, Joe District Attorney - Child Protective Services Whitcomb, Jennifer Pre Trial Bond Supervision Valdovinos, Celeste or t§. r5x. sok--0SF'�-' i"raxy,�.4'.r"`'"� h5+kx�3 F s tt v� r rµ'3r ,,—AKf s"',41r' - a .cad t e yM17r1 h¢+-�-'% ..'S._aLif Separations N�DepartnlAnt�Naryre�' r'r �` rr�e��;�;; �'r��r�'r"Em`�Ioyee+NaPam ~Sheriff Office - Jail Bengs, Marshall Administration Exposition Center - Franklin III, Robert Administration Sheriff Office - Jail Welchert, Jonathon Administration t'F WR F Approved in Commissioners' Court: 10-26-2021 County Judge's or Commissioner's Signature:_ (This Copy to be attached to minutes) Volo J pg. a