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2021-09-14 10:00AM REGULAR MEETING
.?,I E op FiLED1 OR RECORD Z DATE 0,CLOCK M KAREN ��� r�EE�� BRA7/0S COUP CLERK BY BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON SEPTEMBER 14, 2021 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance -U.S. and Texas Flag—Judge Peters 2. Call for Citizen input and/or concerns 3. Presentations and/or Discussions • Update from Brazos County Health District on COVI D-19 by Santos Navarrette. Consider and take action on agenda items: 4-26 4. Proclamation in honor of Hazel Royder Von Roeder's 100th birthday celebration. 5. Resolution 21-015 approving the Budget of the Brazos County Emergency Communications District. 6. Approval of the following Job Descriptions: •, a. Tax Assessor Collector(Tax Office)Class Code B2300 • b.Accounting Supervisor(Tax Office)Class Code 82335 • c.Assistant Staff Accountant(Tax Office) Class Code 82331 • d. Clerk I (Tax Office)2080 (Class Code B2341) • e. Clerk I I (Tax Office)2080 (Class Code 82343) • f. Information and Supply Clerk(Tax Office)2080 (Class Code B2351) • g. Motor Vehicle Training Coordinator(Tax Office)2080 (Class Code B2339) 7. Request from the Expo for Payment Authorization to Avinext in the amount of$250 for repair of sound system due to a storm. An emergency tech call was placed at 5:00 pm to fix the sound system for an event that evening. Vol. Pg. �. 8. Request from Road and Bridge for a Payment Authorization to Statewide Materials Transport, Ltd. in the amount of$600.61. A Purchase Order was obtained in-advance but closed before the final invoice was received. 9. Approval of the TCDRS Plan Agreement for 2022. 10. Award of RFP#21-065 Electronic Communication Services. Recommended Award: Smart Communications. 11. Approval of Data Sharing and Use Agreement Between Brazos County and Baylor University. 12. Approval of contract renewal with Renewed Strength for Juvenile Residential Services. 13. Approval of Medical & Dental Premiums & Effective Dates for FY'22. 14. Approval of Tabulation for the Award of RFP 21-138 Grant Application and Administrative Services to Traylor&Associates. 15. Approval of Amendment#1 to Contract#21-118, Janitorial Trash Liners,with Competitive Choice, for price increases due to manufacturer not being able to supply at contracted price due to global shortages in materials. 16. Approval of Agreement#21-143 for Text Message Archiving Services with Smarsh. 17. Approval of service contract# CI P 21-601 Fire Panel Upgrade for Brazos County Detention Center &Tax Office with Siemens Industry in the amount of$166,684.85. Pricing is under TXMAS Contract TXMAS-17-8401. 18. Award of IQ #22-007 Fire Extinguishers, Sprinkler Systems, Inspections, Maintenance, and Testing. Recommended Award: Brigade Fire Solutions, LLC. 19. Consider and take action on the Brazos WI FI utility permit to conduct 10 road bores and install 8,765 feet of cable along the right of way of Enchanted Oaks Drive for internet services. Sites are located in Precinct 2. 20. Consider and take action on the Brazos WI FI utility permit to conduct 3 road bores and install 1,460 feet of cable along the right of way of Afton Oaks Drive for internet services. Sites are located in Precinct 2. 21. Consider and take action on the Brazos WI FI utility permit to conduct 3 road bores and install 1,520 feet of cable along the right of way of Whispering Oaks Drive for internet services. Sites are located in Precinct 2. 22. Tax Refund Applications for the following: Overpayments • a. Justin Leon Rusch-$37.71 • b. Stanley& Sherria Smith-$411.36 • c. Luis C Rodriguez-$20.24 • d. William F Carter-$656.72 23. Commissioners Court minutes for the following dates: • a. August 03, 2021 - Regular Meeting • b. August 04, 2021 - Workshop Session • c. August 10, 2021 - Regular Meeting • d. August 17, 2021 - Regular Meeting • e. August 24, 2021 - Regular Meeting • f. August 24, 2021 - Workshop Session • g. August 31, 2021 - Regular Meeting Vol. _114Pg- • h. August 31, 2021 - Public Hearing • i. August 31, 2021 - Public Hearing • j. August 31, 2021 - Public Hearing • k. August 31, 2021 - Public Hearing • I. August 31, 2021 - Public Hearing 24. Budget Amendments. Budget Amendments FY 20/21 48.1 -48.3 25. Personnel Change of Status. • a. Employment& Separations • b. Personnel Action Forms 26. Payment of Claims. 27. Acknowledgement of the Community Supervision and Corrections Department proposed budgets for FY 2022-2023. 28. Juvenile Director's report on detention population. 29. Sheriff's report on inmate population. 30. Announcement of interest items and possible future agenda topics. 31. Call for Citizen input and/or concerns 32. Adjourn. Vol. Pg. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters,both on and off the agenda,and be limited to four minutes per person.Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meting.Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court,with both judicial and legislative powers,created under Article V,Section 1 and Section 18 of the Texas Constitution.As a Constitutional Court,the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code.Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court;in participating in public discussions before the Court;and in all actions in the presence of the Court.Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting.Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group.Neither is it the intention of the Court to allow a member(or members)of the public to insult the honesty and/or integrity of the Court,as a body,or any member or members of the Court,or County employees,individually or collectively.Accordingly, profane,insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated.Violation of these rules may result in the following sanctions: 1.cancellation of a speaker's time; 2.removal from the Commissioners Court; 3.a Contempt Citation;and/or 4.such other and/or criminal sanctions as may be authorized under the Constitution,Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period,speakers may address matters not listed on the published agenda.The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However,responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public.To ensure the public has notice of all matters the Commissioners Court will consider,the County Judge and/or Commissioners may choose not to respond to public comments,except to correct factual inaccuracies,recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda.See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building,200 South Texas Ave.,Suite 106, Bryan,TX 77803 is wheelchair accessible. Handicap parking spaces are available.Any request for sign interpretive services must be made two working days before the meeting.To make arrangements,please call(979)361-4102. � Vol. 1 Pg. AW +�1} O F aB�P MINUTES SEPTEMBER 14, 2021 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, September 14, 2021 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Russ Ford, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4, Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance -U.S. and Texas Flag—Judge Peters 2. Call for Citizen input and/or concerns There was no Citizen input. 3. Presentations and/or Discussions • Update from Brazos County Health District on COVI D-19 by Santos Navarrette. Health District Director Santos Navarrette gave a presentation on the current COVI D-19 situation in our community. In his presentation, he explained that the United States is seeing higher case numbers but lower fatality rates than the rest of the world. Mr. Navarrette then discussed the breakdown of Brazos County's case numbers based on Vol. __3q�1____-- pg. N g �� age range as well as;race and ethnicity. He stated that the Delta Variant has caused an increase in case numbers that the Health District finds alarming. Mr. Navarrette informed the Court that the Brazos Valley Mobile Action Team is available to give COVI D-19 vaccinations anywhere in the Brazos Valley. He then discussed that the Brazos Center will be administering Pfizer Vaccine booster shots as soon as they are available. Commissioner Berry asked if people are required to receive the booster of the same vaccine that they initially got. Mr. Navarrette responded that the CDC recommends sticking with the same manufacturer of your initial vaccine for booster shots. He added that flu shots are available at the Health Clinic and recommended that vaccine due to the potential of increased Influenza cases this year as COVI D-19 protocols have relaxed. Mr. Navarrette explained measures the Health District is taking to educate the public on vaccine hesitancy in an effort to reach the 80 percent fully vaccinated rate to achieve Herd Immunity. Commissioner Cauley thanked Mr. Navarrette for his presentation and followed up with a question regarding procedures in place for schools. Mr. Navarrette stated that Environmental Health Director, Robert Lamkin is working with the schools to address best practices to stop the spread of COVI D-19. Judge Peters added to Mr. Navarrette's presentation by discussing his recent experience with COVI D-19 and that he feels doing things to increase your immune system is another way to combat fatalities from the virus and eventually achieve Herd Immunity: Commissioner Ford asked if there is a theory as to why the United States seems to have higher case numbers than other parts of the world. Dr.Akapalu, Epidemiologist said that while there are no theories surrounding the higher case numbers, the important statistic to focus on is that the U.S. has a much lower fatality rate than other parts of the world. A copy of the presentation is attached. Consider and take action on agenda items: 4 -26 4. Proclamation in honor of Hazel Royder Von Roeder's 100th birthday celebration. The County Judge read aloud the Proclamation for Ms. Hazel Royder Von Roeder's 100th Birthday Celebration. He stated that he was excited to read this Proclamation and that Ms. Von Roeder is exemplary of how we all should live and thanked her for her service to our country. The Proclamation was then presented to Ms. Von Roeder who was in attendance.A copy is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 5. Resolution 21-015 approving the Budget of the Brazos County Emergency Communications District. A copy of the resolution is attached. Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 6. Approval of the following Job Descriptions: • a. Tax Assessor Collector(Tax Office) Class Code B2300 V01. pg.1&1- • b.Accounting Supervisor(Tax Office) Class Code B2335 • c.Assistant Staff Accountant(Tax Office) Class Code B2331 • d. Clerk I (Tax Office)2080 (Class Code B2341) • e. Clerk I I (Tax Office)2080 (Class Code 82343) • f. Information and Supply Clerk(Tax Office)2080 (Class Code B2351) • g. Motor Vehicle Training Coordinator(Tax Office)2080 (Class Code B2339) A copy of the job descriptions is attached. Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 7. Request from the Expo for Payment Authorization to Avinext in the amount of$250 for repair of sound system due to a storm. An emergency tech call was placed at 5:00 pm to fix the sound system for an event that evening. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 8. Request from Road and Bridge for a Payment Authorization to Statewide Materials Transport, Ltd. in the amount of$600.61. A Purchase Order was obtained in advance but closed before the final invoice was received. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 9. Approval of the TCDRS Plan Agreement for 2022. A copy of the Plan Agreement is attached. Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 10. Award of RFP#21-065 Electronic Communication Services. Recommended Award: Smart Communications. Commissioner Ford asked if this contract was for the Brazos County Jail. Purchasing Director, Charles Wendt confirmed.A copy of the service contract is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes:Aldrich, Bevy, Cauley, Ford, Peters. 11. Approval of Data Sharing and Use Agreement Between Brazos County and Baylor University. A copy of the agreement is attached. Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. Vol. .ja—1 12. Approval of contract renewal with Renewed Strength for Juvenile Residential Services. A copy of the renewal of contract is attached. Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Bevy, Cauley, Ford, Peters. 13. Approval of Medical & Dental Premiums & Effective Dates for FY'22. A copy is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 14. Approval of Tabulation forthe Award of RFP 21-138 Grant Application and Administrative Services to Traylor&Associates. Purchasing Agent Charles Wendt explained that due to a clerical error the tabulation sheet was not included with Item 13 on the September 7, 2021 agenda. A copy is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 15. Approval of Amendment#1 to Contract#21-118, Janitorial Trash Liners, with Competitive Choice,for price increases due to manufacturer not being able to supply at contracted price due to global shortages in materials. A copy of the amended contract is attached. Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 16. Approval of Agreement#21-143 for Text Message Archiving Services with Smarsh. A copy of the service contract is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 17. Approval of service contract#C I P 21-601 Fire Panel Upgrade for Brazos County Detention Center &Tax Office with Siemens Industry in the amount of$166,684.85. Pricing is under TXMAS Contract TXMAS-17-8401. A copy of the service contract is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 18. Award of IQ#22-007 Fire Extinguishers, Sprinkler Systems, Inspections, Maintenance, Vol. -5qL— Pg. g and Testing. Recommended Award: Brigade Fire Solutions, LLC. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded IQ #22-007 Fire Extinguishers, Sprinkler Systems, Inspections, Maintenance, and Testing to Brigade Fire Solutions, LLC. A copy of the bid tabulation and contract is attached. Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 19. Consider and take action on the Brazos WI FI utility permit to conduct 10 road bores and install 8,765 feet of cable along the right of way of Enchanted Oaks Drive for intemet services. Sites are located in Precinct 2. Motion:Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 20. Consider and take action on the Brazos W I Fl utility permit to conduct 3 road bores and install 1,460 feet of cable along the right of way of Afton Oaks Drive for intemet services. Sites are located in Precinct 2. Motion:Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 21. Consider and take action on the Brazos W1 FI utility permit to conduct 3 road bores and install 1,520 feet of cable along the right of way of Whispering Oaks Drive for intemet services. Sites are located in Precinct 2. Motion:Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 22. Tax Refund Applications for the following: Overpayments • a. Justin Leon Rusch-$37.71 • b. Stanley& Sherria Smith-$411.36 • c. Luis C Rodriguez-$20.24 • d.William F Carter-$656.72 Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 23. Commissioners Court minutes for the following dates: • a. August 03, 2021 - Regular Meeting Vol. �J� Pg. O • b. August 04, 2021 - Workshop Session • c. August 10, 2021 - Regular Meeting • d. August 17, 2021 - Regular Meeting • e. August 24, 2021 - Regular Meeting • f. August 24, 2021 - Workshop Session • g. August 31, 2021 - Regular Meeting • h. August 31, 2021 - Public Hearing • i. August 31, 2021 - Public Hearing • j. August 31, 2021 - Public Hearing • k. August 31, 2021 - Public Hearing • I. August 31, 2021 - Public Hearing Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 24. Budget Amendments. Budget Amendments FY 20/21 48.1 -48.3 48.1 Reallocate funds for Hotel Occupancy Tax. 48.2 Reallocate funds for County Clerk. 48.3 Transfer funds from Contingency Fund to Court Support. Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 25. Personnel Change of Status. • a. Employment& Separations • b. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by County Judge Duane Peters. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. 26. Payment of Claims. Claims 8109909—8110057 9002942—9003006 Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters. Vo I. 27. Acknowledgement of the Community Supervision and Corrections Department proposed budgets for FY 2022-2023. The Court acknowledged receipt of the Community Supervision and Corrections Department proposed budgets for Fiscal Year 2022 -2023. 28. Juvenile Director's report on detention population. Artis Whetstone with Juvenile Probation Services reported there are 39 juveniles in the detention center, 31 are male and 8 are female, and 3 have electronic monitors. There are 2 youth in isolation as per medical protocol for new intakes. 29. Sheriff's report on inmate population. Sheriff Wayne Dicky stated there were 572 inmates in jail, 498 inmates are male and 74 are female, 29 have electronic monitors and 4 are pending for processing. There are 29 inmates positive for COVI D-19 and 150 inmates are in quarantine. There are 11 staff members positive for COVI D-19 and 5 are in quarantine. 30. Announcement of interest items and possible future agenda topics. Commissioner Berry asked that County Engineer, Fred Paine to provide a workshop to discuss the guidelines on Road and Bridge protocols. Mr. Paine said he would be happy to orchestrate the workshop and that it would likely take place in November after he has an opportunity to collaborate with other Road and Bridge personnel. Purchasing Director Charles Wendt stated they are bringing in a contractor to provide guidance on allowable expenses regarding Grant Applications. They will have the contractor give a presentation at an upcoming Commissioners Court meeting. 31. Call for Citizen input and/or concerns Precinct 4 Constable, Isaac Butler commented on the need for a united front from Brazos County elected officials on COVI D-19 vaccinations in order to help in the continued effort to vaccinate the community. 32. Adjourn. V®le Pg. The foregoing minutes of the Commissioners Court Meeting held September 14, 2021 have been examined and are approved in open Court this 12th day of October 2021, in Bryan, Brazos County, Texas. Duane Peters Steve Aldrich County Judge Commissioner, Precinct 1 Russ Ford Nancy Be Commissioner, Precinct 2 Commissioner, Precinct 3 Irma Cauley Commissioner, Precinct 4 Attest: aren McQueen County Clerk Vol. 2JLA1 pg.19-5— Pg L of? BRAZOS COUNTY - --COMMISSIONER'S COURT- - l DAY OF a k t 20 ,)-t /a• oo AM/l Name Organization (PLEA E PRINT) (PLEASE PRINT) eWl 1� P Ze `^ i -Sc ko-e 8Le C A- t-, S tan,l 7t � b-A ok c, C) C--m *40VI t/m/o eo,— Voi. Pg. �� of- BRAZOS COUNT. COMMS SIOTR' S COQ DAY OF s 2V4 Name Organization (PLEASE) (PLEASE PRIN d s V -7v -TTLU C44 LL W1 r Pd. � Vol. pg. ) � BRAZOS COUNTY COVID=19 SITUATIONAL AWARENESS EPI SUMMARY REPORT JANUARY 1 - SEPTEMBER 10, 2021 Prepared by Dc Vao Akpalu VOI. 341 Pa. 3 y Global Situation-September 12, 2021 • • 7,829,000,000 328,239,523 is 28,995,881 i; 229,211 224,792,464 40,956,471' 3,189,853 28,072 Attack Rate, 2.9%` 12:5% j' 11.0% 12.2% Deaths 4,633,281 659,984 : 587855 301 Mortality (592/million) (2,011/million) (2,030/million) (1,313/million) _- - -- --- -- -''Case Fatal'ity Rate 2.1% 1.6% u -1.8% 1.1% 1 Probable ® 615,166 4,624 Vaccine Dotes -- 3,558,363,138 - 378,789,910 i .., 31,120,222 - µ 207,370 The Attack Rate in the US is about 4 times higher than that of the world, but the Fatality Rate is about 25% less. Influenza: Cases: 10-36 million, Hospitalizations:140-700,000; Deaths:12,000-56,000; Case Fatality Rate: 0.1% Z Vol. Pg-_O__ COVID-19 in Brazos County (March 17, 2020-September 10, 2021 ) ,a . 9 220 Colfle e S ude�nts Contacts: 33,284 . e. . og . . Symptorns: 19,129 28,072 Confirmed Hos�pitaliza� R 850 Lon Term ° 9 4,624 Probable � orf Care Facilities 301 Deaths 520 Healthcare 265 Food (Case Fatality Processing Rate 1 .1 %) Workers Plant Summary Of COVID-19 Cases, Hospitalizations and Deaths January 31- Sept. 10, 2021 POPULATION CASES (N = 15,941) HOSPITALIZATIONS (N=486) DEATHS (N= 164) Attack Hospitalization Case Fatality (N=229,211) % N % Rate% N % N % Rate% - Rate% SEX Male 115,522 50.4 7747 48.6 6.7 251 51.6 3.2 95 .57.9 1.2 Fenmale 113,689 49-6- 8194 51.2 7.2 235 48.4 2.9 69' 42.1 0.8 AGE <18 47,217 20.6 2860 17.9 6.1 8 1.6 0.3 0. .-0.0 0.0 18-24 60,335 26.3 5210 32.7 8.6 12 2.5 0.2 1 0.6 0.0 5-39 50,665 22.1 3622 22.7 7.1 81 16.7 2:2' 19 "' '5.5 0.2 0-64 50,790 22 3352 21.0 6.6 201 41.4 6.0 66 34.1 1.7 85-84 - 17,783 8 799 5.0 4.5 141 29.0 17.6 69 -42.1 8.6 85+ 2,421 1 98 0.6 4.0 43 8.8 43.9 25 =15.2 25.5 RACE hite 126,524 55.2 6945 43.6 5.5 197 40.5 2.8 '79 48.2 1.1 Hispanic 60,053 26.2 4881 30.6 8.1 152 31.3 3.1 42 25.6 0.9, Black 25,672 11.2 1380 8.7 5.4 100 20.6 7.2 30 18.3 2.2 Other 16,274 7.1 786 4.9 4.8 11 2.3 1.4 4 2.4 0.6 Urikn,own 688 0.3 1949 12.2 8.7_ 26 5.3 1.3. 9 5.5 0.5 CITY Bryan 86,276 37.6 7549 47.4 8.7 310 63.8 4.1 120. -73.2 1.6 College Station 117,911 51.4 8359 52.4 7.1 174 35.8 2.1 44 - 26.8 0.5 Other 25,024 11 33 0.2 0.1 2 0.4 6.1 0 "' 0.0 0.0 AGE RANGES: Cases: 10 days-97 yrs; Hospitalizations: 21 days-95 yrs; Deaths: 21-97 yrs Monthly Summary, January— September 10, 2021. (N = 18,176 Confirmed+ Probable) 3,58.1- 1.33 45 821 3,675 63 26437 j 1,587 , E. 3,922 -62 28 265 2,398 • -- 1 074 46 -_ - - - - '-- _ - ; _._11_.: 1.18 1,127 28 5 53 525 390 24 ` 11 - '- - -23 - ---460 728r -50 2 94 -932 64 10 355 2,143 , • - 15332 16 26 69 1,443 ,Grand'Total Cases:Mean Age: 30.5 years; Range: 10 days-97 years.Attack Rate: 12.2% (280721229,211) Hospitalizations:Mean Age:56.8 years; Range: 21 days-95 years. Hospitalization Rate:3.3% (915/28072) 5 Deaths:Mean Age: 67.0 years; Range:21-97 years. Case Fatality Rate: 1.1% (301128072) Vol. pg. 2-00 Monthly Cases by Age, January- Sept 10, 2021 434 . 12 1 869 24.3' 916 ' 25.6:-`997 ' ,27.8 323 9.0 42 . '1'.2 ;; 3,581- 7.3 81°7 3 897 : 53.41.'254 15.1 -304- 18.1 88 5'2 16 662 16.9 1544 39.4` 843 21.5.. 750 19.1 110 2.8 13 0.3 3,922 8q 17.5-!','440 41_.8234, 21.&,i 175. 16.3 '- 26 . 2.4_ ..2 OI? 1,074x • ® -232 20.6 329 29.2,--270 24.0` 243 21:6 50 4.4 _ 3 0.3 1,127-, - '0 ,127. - ,.. -_, - - i- 390 --! 82_ .21 0 ' 80 20 5 129 ' 33 1 " 83 21 3 -16 41 p 0,0 1,52 20..9 .-.11'46 20.1 205 28.2 173 23.8. 48 6.6 4 0.5 728 u 544 ? 25..8 ; -451, :`21.4, 530 25 2 45.6 21 6 , 110 ' 5 2 15 _i O�_ _ .. _ . . _ _ a_.._ .._-. • 444 . 33.34H'445 241 171 28 3 1,332 r l J November t • �ncre- s n o c sesfF7 VOL 3q0 P9. "'Rol Monthly Cases by Race and Ethnicity, January- September 10, 2021 • . • - Month 1401' 39.1 759 21.2' 279 7.8 132 . 3.7 1010 28.2 _ _ i 903 53.7,. 367 .= 21.810r _106 6"3 116i, 6.9 1'89i 11.2 1694 43.2 1511 38.5 272 6.9 248,. 6.3 197 5.0 539# 50 2 328, _ 30.3 ' 71 6.,& 52 4 8 '84,, 7 8'i 380 33.7 503. 44.6 132 11.7 41 3.6 71 6.3 122;; 31.3 6 15 ` 40 0 73� 18 7� - 17 ' 4.41 5.6 22 r _-- _ _.1 __ ._._ _. 293 40.2 262 36.0 !; 93 12.8 22 3.0 58 7.9 :11-`]' 962 962 ; y 45.7 ry635 .30 2 n $ 295 10_2' 74' � 3 5 ; 220 ' . 10.4; - • - • - 651 48.9 360 27.1 139 10:4 84:. 6.3 98J 7.3 y . f The proportion of cases which are Hispanic is constantly higher than their percentage of the population. Vol. c pg,a-��- Deaths by Race and Ethnicity, January- Sept 10, 2021 • - 21 . 13 5 0 1 40 17 4__ 9 7 7 3 1 27 ` ® 9 2 0 . 1. ._ 12 µ _ 3 1 .: 1 0 5 2:' 6. 2.� 0 . 0 1 , 1 0 0 - 2 ' 1U • - 15 6 4. 1 0 26 The overall Case Fatality Rate is 1.1% a Vol. 3`�1 Pg.�-o,5 BRAZOS COUNTY COVID-19 VACCINATIONS, 09/12/2021 POPULA "/o POP12+ 1 DOSE % VAXRATE FULL' % , V� AXRATE TION POP I VAXi TOTAL 230,789 100 197,140 116,395 100 58.7 989 f 100 _49.5 SEX 97,_______._..� 7 Male 116,792 50.6 _99,805 55,076 47.3 55.2 51,978 t 53.0 62.1 - Female 1 113,997 49.4 97,335 61,319 52.7 63.0 46,011 47.0 47.3, AGE GROUP 0-11 Yrs 33,649 1_4.6 12-15 Yrs. 11,305 4.9 11,305 4,102 3.5 36.3 3,000 3.1 26.5 16-49 135,742 58.8 135,742 70,248 60.4 51.8 57,078 58.2 42.0 50-64 28,488 j 12.3 28,488 21,894 18.8 76.9 19,441 i 19.8 68.2 65-79 16,700 7.2 16,700 15,390 13.2 92.2 14,291 j 14.6 -85.1 80+ 4,905 ,2.1 4,905 4,722 4.1 96.3 4,172 4.3 85.1 Unknown 39 7 RACE White 126,245 54.7 112,346 59,714 51.3 53.2 51,766 i 62.8 46.1 Hispanic 60,359 26.2 48,714 ( 21,453 18.4 44.0 17,821 , 18.2 36.6 Black 25,547 11.1 20,637 C 81419 7.2 40.8 _ 6,901 L 7.0. 33.4 'Asian 13,476 5.8 11,886 8,539 7.3 _71.8 _ 7,5027 7.7 7 63.1 Other 5,162._ 2.2 3,557 11,743 10.1 330.1 9,422 9.66 264.9 Unknown 1 6,527 5.6 4,577 4.7 Low overall vaccination coverage. Low coverage in the 11-15yrs age group and among all races except Asians 9 Vol. pg. �, Vaccinations by Weelc In Brazos C O-U nty 15 IC-..................................... ...................................... ....................................... ................................................................................. .............................. S1FJK............................. ................................... ...... .... ..................................................... ............................... 6,177 IK- .............................. .......... .................432 ............................................................................ 3,758 326,3 sl�7E? OK- Al111111' 1 01/11 02122 04105 05/17 OWS 08/09 09/20 vaccinatlon Date Total Number of Vaccinations administered 207,370. Declining vaccination uptake since mid May io Vol. Pg Summary of conclusions of the study on vaccine effectiveness after C��Ita 'bQcame the most t�mm�n rrariantr u11 v�tcnated people had reduced rise c # .. INFECTION� HOSPITALIZATION DEATH >1 ox >1 ox i� pro��+ on aga��os�Cf)1�I1D-19 ��� '1,:Tr a�Fth i'TTh rra R9y+cr+raw1 b►t.iylMrwR�azi Vol. pg.-2()(a FIGURE Z Meklytaends!r aoe-standardized incidence°Qf COVIC-19 cases,haspitakotions,t and deaihs,4 by viceination sta 0 131.:5. jurlsdictiani,.a April 4-July 17,2021 Casa Hospit3tiztions Dea1#as v a 1a 2s y 12 154 �© 10 T, & 15 A 9 aam 74 •� sa - a as 4 - a � o may Jun Jul. MO !uh ILII Jun .Ul Week WC-Irt -�—FuI1Yt'accinated th'ntiuJyvacdnaS2d NB: The effectiveness of vaccine protection against infection, hospitalization and death among vaccinated and unvaccinated individuals before and after the Delta variant became dominant (>50%) in the USA. 12 Vol. Pg. - ao� INFLUENZA MONTHLY • 2014-2021 • '2013-14 ;22014-15' 2015-16 i� 2016-1 T 2017-161.'20-f 6--I-9T2019-20 2020- - 2021 • • • - 49 24." 105 128 98 66 380 125 125- • - • - '; 225 �;�---T37� �i! 27 2- 1971 , 797 1102 .'' 172 101 1775 165 1439 - ~ 207 821 1524 369 i 184 2023 364 1583 182 - • 249 860 351 1279 2062 1031 2520 229 87 -384 505- ' - 448 386 —978 822 1 283^ • • 50 194 629 227 62 564 29 225 93 35- 4° 260 29 -- 8 267- 5 " ;r. :216 ' ■ 1 5 58 15 13 124 1 68 • 6 5 281 43 7 19 13 .246 - . - 31' 8 ;`� 600 ��.._ 69 81 '.. 59 -43 14------------ 6 , • 2314 4374 3471 2558 6740 3774 7554 2638 The 2019-2020 flu season was the worst in the previous 7 years. The 2020-2021 season is likely to be the least severe in the past 8 years. This indicates that the NPIs for mitigation of COVID-19 have been very effective against influenza as well. Vol. P9A09 Conclusions • COVID-19 has been found to be more infectious, more severe, and more deadly than influenza and its new variants especially the delta variant) are even much more so. • The high incidence of COVID-19 among the youth is a public health challenge. They constitute a significant source of infection for high risk individuals and the general population. • Face masks, social distancing, hand hygiene, avoiding crowds have proved to be effective in the prevention of COVID-19. • NPIs along with Testing, Contact Tracing, Treatment, and Vaccination is quite effective in combating COVID-19. • For Herd Immunity, about 80% vaccination coverage is needed. • Health inequalities have been amplified by COVID-19. • New Public Health Challenges: Variants, Reinfections, Vaccine Hesitancy. 14 Vol. Pg. a What The Health District Is Doing Collaboration: • Collaboration with other stake holders, and local/state authorities in the mitigation of COVID-19 - Testing, distribution of masks, PPE, and Vaccination. • Partnership with TAMU, Blinn College, and Brazos Valley in mitigation of COVID- 19 including case investigations and contact tracing. Information and Health Education: • Organization of regular press conferences. • COVID-19 presentations to elected officials (Bryan, College Station, and Brazos County). • Press releases, and health alerts. • Talking points on local media (TV, Radios, Journals and Magazines), with special attention to vulnerable communities. • New Dashboard offering more accuracy, visibility, and user-friendly maps and infographics. 15 Vol. pg. .9-10 THANKYOU Any Questions 16 VOV. References 1. https://coronavirus.0hu.edu/maP.htm1 2. https://coronavirus.0hu.edu/ 3. https://covid.cdc.gov/covid-data-tracker/#vaccinations 4. https://tabexternaI.dshs.texas.gov/t/THD/views/COVID19VaccineinTexasDashboard/Summary?%3Aorigin=card share link&%3Aembed=y&%3AisGuestRedirectFromVizportal=y 5. https://covid.cdc.gov/covid-data-tracker/#vaccinations 6. https://txdshs.maps.arcgis.com/apps/opsdashboard/index.html#/Od8bdf9be927459d9cb1lb9eaef6101f 7. Scobie HM,Johnson AG, Suthar AB, et al. Monitoring Incidence of COVID-19 Cases, Hospitalizations, and Deaths, by Vaccination Status — 13 U.S.Jurisdictions,April 4–July 17, 2021. MMWR Morb Mortal Wkly Rep. ePub: 10 September 2021. DOI: http://dx.doi.org/10.15585/mmwr.mm7037elexternal icon 8. Grannis SJ, Rowley EA, Ong TC, et al. Interim Estimates of COVID-19 Vaccine Effectiveness Against COVID-19– Associated Emergency Department or Urgent Care Clinic Encounters and Hospitalizations Among Adults During SARS- CoV-2 B.1.617.2 (Delta)Variant Predominance — Nine States,June–August 2021. MMWR Morb Mortal Wkly Rep. ePub: 10 September 2021. DOI: http://dx.doi.org/iO.15585/mmwr.mm7O37e2 9. Bajema KL, Dahl RM, Prill MM, et al. Effectiveness of COVID-19 mRNA Vaccines Against COVID-19–Associated Hospitalization — Five Veterans Affairs Medical Centers, United States, February 1–August 6, 2021. MMWR Morb Mortal Wkly Rep. ePub: 10 September 2021. DOI: http://dx.doi.org/10.15585/mmwr.mm7037e3external icon v Vol. pg. 01 'S,,S CSO f•T .NTr UP parr • Nil,ju Z WHEREAS,Hazel Royder Von Roeder was born in Brazos County,Texas on September 14, 1921; and WHEREAS,Ms. Von Roeder proudly served the United States of America during World War II as an Army nurse,tending to many soldiers in need; and WHEREAS,During the Polio Epidemic she lost her husband, but made the courageous decision to continue serving our Country by reenlisting as a nurse in the Air Force;and WHEREAS,Through her time in the Air Force, Ms.Von Roeder remarried and became pregnant with her first of three daughters. She was required to leave the service due to starting a family and was discharged at the distinguished rank of Captain. WHEREAS,Throughout her illustrious 50 year nursing career,Ms.Von Roeder cared for her fellow man in hospitals,physician offices,public health,nursing homes and as a nursing home surveyor where she retired from the State of Texas,Department of Human Services. NOW,THEREFORE,BE IT PROCLAIMED,that the Commissioners Court of Brazos County sincerely thanks Ms.Hazel Royder Von Roe r her selfless service to our Country, State and Community and want to wish her a wonde ul 100 'Bt day Celebration. Duane Peters County Judge Steve Aldrich Russ Ford County Commissioner,Precinct 1 Coun omm' oner, recinct 2 Nancy Berry Ala'Ca ley County Commissioner, Precinct 3 County Commissioner,Qcinct 4 Vol. RESOLUTION NO. A RESOLUTION APPROVING THE BUDGET OF THE BRAZOS COUNTY EMERGENCY COMMUNICATIONS DISTRICT;AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the laws of the State of Texas provided for interlocal governmental agreements to benefit the citizens of the State; and, WHEREAS,the voters of Brazos County have approved the establishment of the Brazos County Emergency Communications District in accordance with State law; and, WHEREAS,the Board of Managers of the District have approved the Budget for fiscal year 2021-2022; and, WHEREAS,Section 772.309 of the Health and Safety Code requires the approval of the District's budget by the Commissioners Court of the County located in the District and a majority of the participating jurisdictions in the District; and, WHEREAS,the undersigned authorities have,in public meeting, approved the annual budget of the District as submitted to them;NOW THEREFORE, BE IT RESOLVED BY THE COMMISSIONER'S COURT OF BRAZOS COUNTY,TEXAS THAT: 1. The Commissioner's Court of Brazos County,Texas hereby approves the annual budget of the District as submitted to them and as provided for by law. 2. A copy of the budget is attached hereto as Exhibit"A"and incorporated herein by this reference for all purposes. 3. This Resolution shall be effective immediately upon its adoption s"and ,passage. ADOPTED affirmative vote this day of �ttl'►I 2021. BY: Duane Peters,County Ju ATTEST: BY: Karen McQueen, County Clerk VO I. p g. �-� . ME ORRZOSCOUNTY "'C'urne" P.—M— Emergency Service Fees 1607043gP Investment Income 0 City of Bryan Dispatch Contract Is County piseatch contract 77174--PrNTM Fund ,tram 44, lu aTransfe ra R—rve, TOTALREVENUE: SUMMARY OF THE 2,930, 9. 4 FY 2022 EXPENDITURES Brazos County Dispatch Operating Costs BUDGET ro Capital Outlay Tmmfets to Capital Reserve 1064 13'-?tea rx TOTAL EXPENDITURES: 7/15/2.021 KOM IS302 Administrative Salaries 131 joaj)'�,q 0lxUT Information Technology/Mapping Salaries(31 $20134!?At." 1159 $201,149 Training&Quality A,....Sirlories,(2) IU,167 ,a:o,,,m,3';wt Dispatch Operations Salaries(391 0 ¢38.:6010¢1353 Overtime Pay $180,909 n 120.6 40.Q,293 Incentive Pay 1 S12A,702 :.'-.$91.1143 . ASSA&E-43ILZ Part-Time Pay S 13,728 Zz,�6 S4 8;95M-K-1 ..... ,or'.5,46—4-;� S,: ,71-5 TOTALWAGES: ./-from 7,021: 4 $Z 93 3,186xj 397771 Retirementap !$7619 �::-, W' n$326.S89 .q5=9;9071�7,;u WorkgCs Co=umnce -i5SI�S32- 1.,$7.904 Unemployment .49,360 Health insurance $231:124 r�j -$243titl, :::$515,13- 0 r, TOTALBENEFITS: +/-from 2021; 2U5119MS14,092, Z smA 711x;:73" Postage&ShIPPT.g 1HK?H 11 rwzlzitu P'l.tlo9/Recycilng Mir sz TOTALSUPPUES; $2111500—,.et-1,��,-ii-vso—�-7,-�--71 +I-f..202I: MAINTENANCE&CONTRACTUAL SERVICES UNETTEM DESCRIPTCN:7�'L�` ;SLIIAIGAIIrb:z; Building Lease/Backup Center Lease ".�'$93.423-4i:,. ,"MJIJLWW:!w Phone/Radio Logging Recorder MaInt. PC&Network MaInt,9.Misc.Equip. $32.873 Y. 5 'i X5939 rr jzdonao"j!me; Financial Audit $10,945 LoWoV-0 09;wur Legal,Actuarial,&Misc.Fees ic�L4451000.,M-!-,. -5,000.--— CAD Hard—.&Software M.I.t. 3rW$33;47S--V-'i $33,475;1`7. �r$4, MIsc.Softvvare Maintenance/Subscriptiom, 60 L 4 Copier Lease UPS Maintenance —$6,845 Non,EmergenwCommunicutions Interagency Projects i SISA;Go i�l rj P,P, S15500 00?032;i,31317 EFD/EMD Maintenance 7 "—.:'„;x-,°5',5107423.#s is &SIT zz?. -5 1060-•0.0,1.50.0; 9-1-1 Emergency Services IP Network :ff 38'82 $ 0 4 aS; -1 9-1-1 Location Database Services $4 8;8 osf;�s V M805 Q 100,0a104 9.1-1 Hardmre&Software Maintenance .9 1o4rffd:0,,i'o&r 9.1-15electWoRouttng&MIS.Llrcuits ',Vf$201540Z:;;'i'a !Z, $201 .P,' �57430 T..tIo9-1-1ServI,es TOTAL MAINTENANCE&CONTRACTUAL SERVICES: fr..2021-. EDUCATION,TRAINING&MISC.SERVICES Professional Development -7 10%m $35.00O Recruiting 59,000.- 's*E-,-1.1�,�W Property&Liability insurance „537,669 9-1-1 Public Education -u sr .ta•33s43533A. Uniform Expenses 1: DUeS&Subscriptions SzAso' $3200 TOTAL EDUCATION,TRAINING&MISC.SERVICES: If-fro.2022: Call logger 310: 6S_ Facility Improvements/Furniture&Rxtures :V D Y 111A New Building Design $50,00 k I�W :�Zn� ,NI UpgndestDCcmpwten&Network Equipment 9-1-15 emUpgrades/Sack,up Dirpatch FaafiE Erne en Replace.. TOTAL CAPITAL OUTLAY: IMN��Xwaa FY 2020 TOTALS ss FY 2020 TOTALS: 2 a 2 1:1;4"Our,08 mg-3—f556`4714S.”i I -rQ 2.15% !".2.96%N:4:;4. 5.20 voi. 34" Pg.-RLt?- • - J ......... X" R. Ilk f7l c BRAZy OMM u NT -A. ONSi I STRIACT.' Ol1 N1.TY�=EI�IERGEN.CY i f=,..;.�''- r�;��.�: -C - - Zv FISCAL YEAR 2022 BUDGET .4021 I., I" • r,- Iii3 Vol P9. Mission Statement The mission of the Brazos County Emergency Communications District is to quickly and accurately respond to citizens in need by operating and maintaining a reliable and technologically advanced 9-1-1 system and managing a multi-discipline emergency communications center in support of participating police, fire, and EMS agencies. Y 2d r Yn.a .:9•j t Vol. r What does Brazos County 9-1-1 do? 1 Structure&Organization 2 Advantages of a Combined Dispatch Center 3 Proposed Communications Payscale 4 9-1-1 Call Statistics 5 Dispatch Statistics 6 5 Year Dispatch History 7 Sharing the Cost of Communications 8 FY 2019 Budget Totals 9 District •• 10 Revenue 11 Expenditures 12 9-1-1 Wages 13 9-1-1 Benefits 15 Supplies 16 Maint. &Contractual Services 17 Education,Training, & Misc. 19 Capital Outlay 20 qty of Bryan Consolidated Dispatch Expenditures 21 Dispatch Wages 22 Dispatch Benefits 23 Supplies 24 Maint. &Contractual Services 25 Education,Training, & Misc. 26 _ datedr 27 Dispatch Wages 28 Dispatch Benefits 29 Supplies 30 Maint.&Contractual Services 31 Education,Training,& Misc. 32 V01. �I Pg. gal What does Brazos County 9-1-1 do? One District, Two Missions a0ur local 9-1-1 System... - We own, upgrade, and maintain the local 9-1-1 system. - Our 29 workstations process almost 98K 9-1-1 calls annually at 5 locations. - We assign physical addresses for rural Brazos County & the Texas A&M campus. - The system is funded by 9-1-1 service fees. e0ur Combined Dispatch Center... - Provides Emergency Dispatch services at cost. - Is utilized by the City of Bryan & Brazos County. - Answers 9-1-1 & Non-emergency calls &Text messages. - Dispatches calls for participating police &fire agencies. - Monitors & tracks units in the field. - Is funded by an annual contract & billed monthly. 9-1 -1 POSITIONS IN BRAZOS COUNTY TOTAL 9-1-1 3 POSITIONS PrimarySeg nda S k up . tns syF '' r,1Y.�„ E °"°'1g, r (5 i Y z xo *s�Yr'�, . c 'Y,bin''--,�y,•E" lL `Sal�,?�� a ,W?-.�. .s� �• �� k..t.." .�``^ §e�. � s `'- .� `?" Two of the positions at the BC911 PSAP are located in our training room and are available to all agencies within the District for training and/or live calltaking. Vol. I pg.'�-X� ®RRZOS COUNTY 944u ** Board of Managers . . '{���,�T^`'S. - iy� f e•'r.^ tw•I'dG ;�-.. �i t'".S�i�.°� �.,.:. ... .t< �,r-v �,. •... f � t .s. � :,�rt :' x ,�•t t, �t A }4` :'1!Cr �`�ei.r 'dtift tis r7'r'"� :1L ..r 1 e aL'f c�'^ � 15'► i- _ r Lloyd Wassermann Duane Peters Chief Eric Buske Jeff Capps Asst.Chief Kenneth Utz Board Chairman Brazos County Judge Bryan Police Department Deputy Cty Manager,City of College Station South Brazos County Fire Department Organizational Chart Funding Sources: -Baacd of�Manager5 �; for Fiscal Year 2022 ® Brazos County 9-1-1 47 Full Time Employees ® City of Bryan _ ® Brazos County As�ocktL-.Dir.. .. RetWork Admin. 3"..' *i !' V �ti"4 y5 :s ti`5 I °� y ,3 Gifr`..k.r ry as 2' 'J'gi {fs� s a f o d s.di�-�+ '� y, 4. "'i l.. #E.2ix� - � E �".. Fz �'; , ,� t q: rJ,s L +: 1 3x�"+S` °.•�T' i° Y� s���r �``z- a r .tom. i -. -t� s S •�3 ' -~ �!�-� }Y +t � '�� t�e '�..� xzr 'r-.+F� Sat �^�.`�a�'�..�,�4 ",s c t� »r ;r � -. k..S z.��)r� t �Aalr�i3t 1e-��ir xrr St.��� "r t�-{�t-� r •jr��� �dt- � a:fxscx #M" ' T-�? t� S 1t'Iw sw"t _ vt oar kte'S. �3 r 5 y.a i. s t_ Ysx *t t 4rm i_,ri ``-`. ; j{ w s{.4• a 3'as:.n'� ,y, a 'u3a,.rSx.r " `^. +. S��3T' ."s C`. e`nyrY t_� a kkaY*"''^r'. .sE� r a�r.�,r ...z .. 5. x3y�4's .;r�.. u.. a ,. vr :`SF7 $. i%g S f< R^ .2 k "$f n e.,i•yA_` f.`T 4:,-a.'�. -r.,d @ 3.-.r.:3+ i_•.;�-,.p 4 3. .Y s The area shaded in gray represents the dispatch operation of the 9-1-1 District•which is funded with annual contracts with the City of Bryan 6 Brazos County. x5 v v®i. 41 P& 99-0 Advantages of a Combined Dispatch Center Financial Advantage: - Costs are shared between the 9-1-1 District, the City of Bryan, and Brazos County. Expenses include: - Personnel costs - Building Lease &Supplies -Equipment&Software Maintenance - Education &Training Operational Advantage: - Superior Intra-Agency Communications - Ability to respond to day-to-day fluctuations in call volumes - Large pool of cross-trained dispatchers to staff large-scale events - Single point of contact for participating agencies & public The Brazos County Emergency Communications District is proud to provide 9-1-1. Service to these great entities. $� Bina_ _ IA M , .CITY OF -.0IMGE'STATIr1N TEXAS ASM BL nmc dr�f�:rnn,sisr�; Ho»teI NN ofTexru,A&M•uniiiersiEy° a N.I V )C .R 5 .I Z" -Y Co�:L G1V Sheriff's Office Police Department Police Department Police Department Brazos County Pct.1 Constable Fire Department Fire Department EMS Service based Police Units Pct.2 Constable Animal Control Animal Control Pct.3 Constable City Marshals City Marshals Pct'4 Constable South Brazos County VFD Pct.2 VFD Pct.3 VFD The District also provides Dispatching Services to the entities in red. Pct.4 VFD Vol. Pg. ��-I Communications Pay Scale 2021-2022 M771 $17.50 $17.70 $18.10 1 $19.10 $19.80 $20.50 $21.2r, $22.05 $22.85 $23.65 $24.45 CS.10 plus $36,400 $36,816 $37,648 1 $39,728 $41,184 $42,640 $44,200 $45.864 $47.528 $49,192 $50,856 Merit - Minimum 12 Minimum 12 Minimum 12 M1n1 um 12 F&P re M�� 3-—-sfut months of Minimum 12 Month. f Minimum 12 months of Minimum 12 Minimum 12 Minimum 12 month.or Minimum 12 seats, Successful months of aWrion-L months of sap 1-"-0 months of months of months of expeffence at months of Completion of C"'plationaf oxperlanceat the Training his cs-1 18"1 A experience at CS-31-18, axparlonce at the 135-5 level& BxPG49n�at exparlanno at exparl- at the CS-9 1-1& oxperl-ceat Wring Pro... Program BUICTOGLE the CS-2[owl intermediate the CS-41evai Admood the CS41t—1 the CS-7 lavat the CS-131-1 MastarTCCLE the CS-10 TCCLELI-nas License TCOLELI.n.. License 1701- --- In addition to meeting the minimum months of service requirements, all advancements require a positive performance evaluallon from the employee's supervisor,who will make a recommendation to the executive14, Director. Part time employees will be paid atthe CS-1 orCS-3 level,based onTCOLE Ocanselevel.An employee Zti� may be denied advancement and may be reduced to lower pay levelupon sufficient grounds to indicate afellure rH allyl $26.20 1 $27.70 1 $29.20 1 U,.,Plus to maintain a proper level of performance,attendance,or any other violation of established policies and procedures. Final approval for advancement rests with the Executive Director. Stipends(listed below)are paid to Individuals $54,496 1 $57,616 $60,736 Me"t that act as Communications Training Officers(CTO),work evening or night shift, serve as Team Leaders,or speak a second language. The District will also provide an annual longevity Incentive for each year of seriice Minimum Is Mj.,mam is worked as well as an opportunillyfor an additional Incentive payment based an good attendance. N of our full-Uma Intermediate month.of Minimum Is months of employees recleve a comprehensive benefits package which Includes paid vacation,holidays,&sick leave. Health, TCOLELf—se &Appointment expo'lanca at months of at vision, dental, & life Insurance as well as access to Flexible Spending Accounts (FSA)for healthcare and by Bw..11,a theSUP-111aval exporionwat the SUP-3 level 131r.der dependent care expenses.As are long term disability and an outstanding retirement plan through the Texas County &Ad—cad the SUP-2 level &MastorTCOLE TCOLELIcanas Limnos &District Retirement System(TCDRS).which Includes a 200%match from the District. Annual pay listed on this scale Is an estimate based Additional Skill & Role Based Stipends i an a standard 40 hour work week. Overtime hours are paid at 1.5 times the regular rate of pay In NONE=- accordance with Federal law. BRRZOS COUNTY $60 $40 $100 $150 1 $300 $40 H $4.00 ����� 3 ' 560 $1,040 $2,600 $3,900 1 $7.800 $1,040 Varies Wn. "d.a,.d di is is &Jt J h9core 611M 4phtnuentas LEVELS CS-1 LEVELS CS-0 LEVELSSUP4 S131 r the most up-to-date information,please visit our For .3 through CS-hi website atbcgll.org. Effective Date:01/01/2021 Team leader through CS 1hr..,hSUP-31 LEVELSUP-M exam A note from TCDRS Regarding 2022 Plan Assessments TCDRS' long-term outlook anticipates that rates and returns will remain below historical norms. The forecasts show decreased returns across all asset classes. Soundness requires synchronizing assumptions with expectations. Thus, the TCDRS board reduced the investment return assumption to 7.5%.A reduction in the assumption was consistent with the recommendation of Milliman, our consulting actuaries. The investment return assumption is important as it determines how much benefit funding is expected to come from investments versus employer contributions. In addition, the inflation assumption has also been decreased to 2.5% which impacts wage growth and payroll growth. These assumptions are reflected in this valuation and most employers will see increases in their required contribution rates for 2022. Supporting employers through this transition is TCDRS' most important investment. The board has used a portion of system reserves and re-amortized liabilities to help mitigate the increases. In addition, one of TCDRS' strengths is that employers have the ability to annually adjust benefits based on local needs and budgets. If employers need to reduce costs, TCDRS staff is available to help you understand your options. e 6" Vol. �I a�2 P9-- 9 4 40t 2020 9-1-1 Call Statistics Total 9-1-1 Calls at Primary PSAPs W[reR6QIWY0.iS Is9dlP F"SMS -W7. WiivP6e:;Wiielei9 9;Yo1Pv's5M94 i:T66rV ',TXV-w � VaauaiVj 307 3,603 287 11 4,208 7.72% 190 2,836 187 1 5 3,218 8A1% 302 3,481 295 12 090 7.49% 205 2,977 191 9 3,382 8.84% • 'Marro`", 295 3,913 tri 12 4,550 8.33% 175 2.703 184 14 3,076 8.0496 ........ A9iri:.^r- 213 3.531 221 19 3,984 730% 137 2,312 180 9 2,638 6,9096 "a=.IHay- 268 4,015 262 28 4573 8.38% 152 2,638 164 7 2,961 7.74% ., lune`-'" 284 4096 299 10 4,689 8.59% 157 2,528 162 5 2,852 7.466 20.2.0:• �::.. ^'101Ys"_'= 281 4,626 287 19 5,223 9.55% 107 21575 139 7 2,828 739% „August;"• 260 4,589 268 15 5,132 9.40% 148 3,246 165 9 3,568 933% Se[ember 224 4,056 299 11 4,590 841% 123 3,224 159 12 3,518 9.20'% ::::9. �1 :1�Ca l l s' k$.Octbhei.?. 247 4,220 246 12 4,715 865% 156 3,417 373 5 3,751 9.81% r •� November 230 4059 291 6 4,582 7.8096 177 3,148 153 8 3A81 9.11% 0eamher� 280 3679 300 18 4,257 7.6036 179 2,599 ]92 7 2,972 7.77% bS- A-P:1/..... •� 7DTAI5 3121"47924 3,316 1X2.: � ,y1,906, .;34198_ 2,049_ F 9ZJ.n 8 �� � - � PEg[ENTAGE ...6%:.,:i:.889'0'?:.:°6%,"-.i$dY•'.J ,x,,596':+."/'8996.._.5%` eta%.>,? • Total 9-1-1 Calls at Secondary PSAPs Wirellbe'W reIL•ii'-VaiV.r SMS 1 f:Tdta15;::•;•.%$,:�rellne;Wreles��rV'oIP.•"SMSti)^7olali' �JBWBW,..'. 4 62 0 0 66 9.68% 4 22 1 3 30 23.45 L.Febnieri 17 74 1 1 93 13.64% 8 30 0 0 38 17.0496 9 44 2 D ss 8.09% 1 v a 1 19 as2x UPD-0.7%� UEMS-0.2% 4 25 0 1 30 4A0% a 1 0 0 1 0.45% 1 36 1 0 38 557% 1 9 0 0 10 4.48% c:e:rlune�r.P_e 2 38 1 a 41 801% 1 6 0 0 7 3.14% ' 3 41 0 0 44 6.45% 0 3 a 0 3 135% A'ugust.� 0 69 2 a 71 M41% 3 18 3 2 26 11.666 2020 9-1-1 Calls (by type) September 0 75 a 1 76 1114% 1 20 0 1 22 9.87% 64aber3; 1 90 1 0 92 13.4996 0 38 0 0 38 17.04% November 2 55 0 a 57 836% 1 24 0 0 u 9.42% D2amber 1 18 0 0 19 7,79% 0 8 0 0 8 35996 Z ;. r'-MtA1S .44;:;, :6DA:7x'•:`8-?! '3':;5 o20r5! y192P`/ <i4;ti,S YFj.M'•7 -1.1 .PE&ENTA_GE ;:6% .4e,32%S; Ire a Five Year History of 9-1-1 Calls(by Primary PSAP) oa 1 . 1 1 1 1 1 ~,� .3 b•r 66;I3Z;: 58,182 :57;879'` .::56,581• 1.-:'54,593 �3PD PS P 38;838 36,603'•• 39,634: :: 41;350..':• : •38,250 +1.4% SMS 0.2% TOTAL: 6 6 0.3% Vol. �g. e BRRZOS COUNTY 9-t40+ 6 Dispatch Statistics - 2020 BRYAN POLICE DEPARTMENT BRAZOS COUNTY SHERIFF'S OFFICE BRAZOS COUNTY CONSTABLES Gells;fodSeiJl 7,� 36,394 34,426 34,050 34,674 33844 Callsfhl'.S�relFe:'..`;.;^"n?? 11,898 11,159 11,183 11,374 10,249 Calls FSEMee "`'`t'i'--i 404 380 335 394 291 Callitiffceidd Pre=Dis'atW 3,151 3,521 3,857 4,070 3,469 CaIlfCaiittled.Pic-Dlspallfti 844 735 738 723 652 dlls'Cznfeldd Pre-ds-at'tli; 4 4 1 3 4 Self.?fnitizted'fMt)Ccnixj`m!?? 3,010 3,437 2,343 2786 3,739 Selmiiillsted.(MDbonlyl_�, 21,083 16,671 21,243 25,056 33,765 Self-1n1tlated'MDC•orii �wi 84 213 393 822 722 SClfari t atedg'ri'dri-traffic)''•.'; 13,845 13,494 12,823 13,539 10,597 SeifdnitT$ted(Ddpitraffidn 6,326 5,534 6,253 7,340 6,588 Self-InlilateAifdon traffleJt„ 5,405 5,413 5,339 5,154 4,013 Tr2t c5tops +:� e'Ja�-.' 17,120 23,541 20,476 19,367 11,136 iraff('t'SEb s? rit?$ ;�; 8,286 8,442 9,138 7,198 7,055 YiaTfiGStcpsY'Z$ 'f...;-.= 4,161 3,787 2,163 3,140 2,214 Aff W .SCarWrJohs', i 3,543 3,498 3,305 3,805 2,496 OffbirtVSecOr 7otis: Y. 2,069 2,791 2,673 2,879 2,046 Off Du Si Fi'rltyYDhs �'; 998 1,220 970 971 491 r. AnlirialConEral�Calls r.C2 6,476 7,134 8,040 7,887 6,642 Ammal:CaptrolCalls.-� . 2,816 2,477 3,060 3,177 2,655 Animalontidl;Galls _ 23 33 39 16 29 TOTALCALLS: : TOTALCAUS: TOTALC11lL5: BRYAN FIRE DEPARTMENT VOLUNTEER FIRE DEPARTMENTS t • FlicCall's'w;��' 2,030 2,179 2,391 3,]35 2,907 e�Calls; •'^R»ik'".i 479 587 665 856 836 Medial Calls- :•k� 9,033 9,751 9,655 9,479 9,445 McHI'rafCall3 i'::.�;n,r;" 1,419 1,487 ],331 1,339 1,342 Calls ESnteled Pre-D1CP3 , 40 1 8 8 10 8 Calli Caeceled.P.ieiDiseakL 9 2 1 2 1 2tlntiblleU'B'urri IS-Y-1149 B2 109 61 131 Controlled-B6fdalls,'',_':': 2,859 2,850 2.157 2,338 2,871 TO7AL CALLS: MW CALLS: Bryan Fire 77-', Brazos County 'oo. . r , D Bryan Police 71 Office PF 2020 Calls for Service by entity(Excludes MDC only calls) ST1 Vol. Pg. : ao-y- BRRZ05COUNTY 00 5 Year History of Calls for Service 9 ��� � (Excludes MDC only calls) Changes in Call Volume Over Five Years(2016-2020) 2016 2017 2018 2019 2020 100% + A,nRxr r iiFFS°mi �.-J a'L� a. ,�F. -F y 7 s', ,J4 4 ,� .1� i':: ^ pitr6M1J��5 5.3,%; .6.0R. %�, 9:3% 75% A. � i f sf 1'. - •n Rrya rr Volunteerh: -• • �% �^ ma"I. PoliceFire' Fire L � `_^.'+.'s"• • a.ft ?t '• Dept'." Depts. p p r I 0%_MM Calls for Service • '' 80,529 1 85,614 1 82,551 1 83,342 1 68,184 • 11,251 1 11,520 1 12,163 1 12,685 12,491 •- 4,766 4,926 4,154 4,535 5,050 123020 •,� ,`::.,. � �.. �..,• 10,995 10,817 8,827 9,678 7,042 .. Since 2016 32,239 31,1381 33,045 32,691 29,245 COB down by 12.1%,BC down by 13.9% • •' 139,:8�. 14 ,01S 1 0, 42,9 1� NMI over a 5 year period Sharing the Cost of Communications Plow we determine your cost... Dispatch Personnel Split FY 2022 Overall Dispatch Split-FY 2022 'p,?;i;.,Bryari PD'35sy� 4 The costs associated with operating our combined dispatch center are shared by z,.e a iPd %d 4 the Ci of B County. primary percentage City Bryan&Brazos Coun Two rima factors dictate what ercenta e r rie yan ED•18�`: 4 Q = of those costs each entity is responsible for.Keep In mind that it takes 4full- a vanPti3/Eu2't I o time dispatchers to operate each 24/7 dispatch position In our combined er3o. -'a 4 communications center. VF.D'r% 3 4 1�7:ti.Ciinstatileii•: I d•r'GAll Takert t 268 132 1.Calls for service-We look at the numbers of calls we processed for each ig?6la5ker2 -= 268 1.32 agency over the last three years and compare that number with the overall S =caltYaker3R :: 2.68 1.32 number of calls for service In the combined dispatch center.This number is used 21:03' 6 izCSr:•,1 to split the cost of our Call Takers,which are shared by all agencies. TOTAL: SPLIT: 2.Dedicated Radio Positions-We look at the number of radio positions that will he dedicated to each agency for the upcoming fiscal year. 1 ata • • • • These two factors combine to determine the"Overall Split"used for dividing ",' • • • • • • • • �� dispatch costs for each fiscal year.The split for FY 2022 is outlined in the following graphics. n n n r?y� 5t \\041 . meDlrQatche.(+2%) ol Communlati ns 00 00 01 ol Manager00000 =City of BryaIt000,0 01 \\ISn =Brazos County • `dol. fig. FY 2022 BUDGET TOTALS • PROPOSED FY 2022 FROM $531,815 $549,302 $17,487 BENEFITS _, $336,727 $292,903 ($43,824) SUPPLIES E1c1 j $17,200 $17,200 $0 MAINTENANCE $663,404 $645,139 ($18,265) EDUCATION;TRAINING&MISC SERVICES;;:y� l k` Nr $63,007 $58,386 ($4,621) CAPITAL,OUTLAY `_ �`'E $452,978 $157,800 ($295,178) CAPITALRESER�IE ^ ; G ,fi ,' ,w • f* } ; , ;.. $0 $106,313 $106,313 9-1-1 DISTRICT TOTAL: $2;065,132 $1;827.,043 d ($238,088).w. CITY OF BRYAN DISPATCH .•. .FY 2022 +/-FROM FY 20L $1,420,318 $1,446,102 $25,784 BENEFITS_,` $462,765 $495,662 $32,898 nL SUPPLIES} � L : $2,745 $2,723 ($22) MAINTENANCE&CpNTRACTUAL'WVICES M, "'; ,b `r $65,225 $63,135 ($2,090) EDU�C '�ION,TRAIING,;&sMrSC $ RVICES.Q ,, T _., rµ ,, `? $24,299 $24,161 ($138) CITY OF BRYAN DISPATCH TOTAL: BRAZOS COUNTY DISPATCH FY 20Z� PROPOSED FY 2022 +/-FROMFYZOZI 1NAGE5' ,782 837 50D,804 ..... 3 ..:. ., ..... a, $ $ $33,282 $262,137 $287,156 $25,019 $1,555 $1,577 $22 MAINTENANCE,&CONTRACTUAL SERVICES,, '.. ?. _,. ,;.. $36,947 $36,577 ($371) EDUCATION,TRAINING&MISCO SERVICESA ' '� : <� ,�a `' 13,764 $13,997 ...._.. ..._ .: >...:..... . ......� ��.��:. : $ $233 BRAZOS COUNTY DISPATCH TOTAL: $1,118;904 :1$;1;177,090 :_$58;186iA FY 2021 PROPOSED FY 2022 +/-FROM FY 202: +r'0iye ad b ,T`:' FY 2022 GRAND TOTAL: �$5; ,sss �os�t11`, �($123,472)� s Vol. Pg: �o�� 9-1-1 DISTRICT REVENUES & EXPENDITURES LINE ft LINE ITEM DESCRIPTION 1 PROPOSED FY 2022 . 2021 Emer enc Service Fees $1,6261974 W-5 11:117,1111L,Fn JJZEE,069 Emergency Service Fees are collected from individuals and businesses on a monthly basis who use a landline,wireless,or VoIP gar phones. These funds are used to pay for the personnel and equipment needed to build and maintain our local 9-1-1 system. In response to the continual decrease in the number of traditional phone line subscribers,landline and VoIP rates for FY 2022 are '. es being increased for the first time in the history of the District. LINE 9 LINE ITEM DESCRIPTION FY 2021 PROPOSED FY 2022 FROM FY 2021 Investment Income $26,000 $20,000 $6,000 "wry aF The District earns interest from our investment accounts with TexPool and First Financial Bank. The anticipated amount of Q interest to be earned in FY 2022 is reflected above. Earnings are once agin expected to be lower based on significantly lower interest rates this year. DESCRIPTIONLINE It LINE ITEM 1 PROPOSED FY 2022FROM 1 Dis atch Contracts $3,094,256' $3,208,872 $114,616 This line item represents revenue generated by the Contracts for Dispatch Services between the 9-1-1 District,the City of Bryan,and Brazos County. Specific details of the costs involved in these contracts can be found in this document in the t— h:sections outlining Dispatch Services Expenditures for the City of Bryan and Brazos County. DESCRIPTIONLINE 9 LINE ITEM 1 PROPOSED FY 202ZFROM 1 WT12,158 $0 $412,158 The District will not be transfering any funds from reserves for FY 2022. FY Z021 PROPOSED FY 2022 FROM FY 2021 TOTAL REVENUE 'Sa153881µ $5,035,915 $"123;473) Vol. 341 pg. 0`1 EXPENDITURES I LINE# LINE ITEM DESCRIPTION 1 .•. 12021 9-1-1 District 0 eratinCosts $1,612,154 $1562,930 $49,224 dyi This figure represents the annual operating cost of the District's 9-1-1 system. This includes wages,benefits,supplies, 0'maintenance contracts,education,training,and all other misc.costs. Capital purchases are not included in this figure,but are noted separately below. Dispatch Operating Costs $3,094,256 $3,208,872 $114,616 re represents the total annual expense to operate the Combined Dispatch Center. This includes wages,benefits, 17er ,maintenance contracts,education,training,and all other misc.costs. This number has increased from FY 2021 based primary factors: increased insurance costs,increased retirement contribution rates,and a$0.50/hour increase to our a scale. DESCRIPTION7 LINE# LINE ITEM .•. 12021 Ca F1 gain; $452,978 $157,800 $295,178 These funds are used to upgrade furniture,equipment,technology,and infrastructure owned by the 9-1-1 District. Capital outlay for FY 2022 will replace our call recorder and begin the design phase of our new building project. DESCRIPTIONLINE 4 LINE ITEM 1 PROPOSED FY 2022 Transfers to Ca ital Reserve $0 $106,313 $106,313 The District anticipates being able to transfer the above funds into reserves for FY 2022. kqp,-e•;�l;f FY 2021 PROPOSED FY 2022FROM 1 TOTAL EXPENDITURES $5; 55388, fir;., 5,03 ,9`15",x ($123; ) 'a 12 9-1-1 WAGES Executive Director $139,419 $146,390 $6,971 This line item funds the salary for the Executive Director position and is paid 100%with 9-1-1 emergency service fees. k F, R item Associate Director $106,572 $109,769 $3,197 This line item funds the salary for the Associate Director position and is paid 100%with 9-1-1 emergency service fees. This salary increased by only 1%for FY 2021. This year's budget includes a 3%merit/COLA increase. 1.1 � • � ...•. . � •• � i 9-1-1 Database Manager $66,406 $68,398 $1,992 This line item funds the hourly wages for the 9-1-1 Database Manager position and is paid 100%with 9-1-1 emergency service a "fees. I INE ft LINE ITEM DESCRIPTIONPROPOSED FY 20ZZ FROM Senior S stems Administrator $66,910 $68,917 $2,007 This line item funds the hourly wages for the Senior Systemsmin Adistrator position and is paid 100%with 9-1-1 emergency a� service fees. Network Administrator $61,974 $63,833 $1,859 ? This line item funds the hourly wages for the Network Administrator position and is paid 10056with 9-1-1 emergency service 1"M, fees. i u • • .•. Human Resources Coordinator $46,680 $46,350 $330 L This line item funds the hourly wages for the Human Resoures Coordinator position and is paid 100%with 9-1-1 emergency service fees. Funding was decreased slightly based on last year's retirement of the employee in this position. Vol. 34 Pg. �� • ► • - . Overtime Pay $6,950 $6,950 $0 g This money is used to pay for overtime hours worked by hourly 9-1-1 administrative staff.It is based on historical data in conjunction with our anticipated needs over the upcoming fiscal year. Incentive Pay $24,546 $24,966 $420 h�rnDrict employee with at least one year of service will earn longevity pay. This incentive accrues monthly and is paid out �. cember. The amount varies from year to year based on the years of service of each employee. In FY 2020,we have .aed an Attendance Incentive that is based on an employee's longevity pay. Part-Time Pay J $12,358 1 $13,728 1 $1,370 These-funds are used to pay for one janitorial position. A small increase in pay has been Included for FY 2020. FY 2021 PROPOSED FY 2022 FROM FY 202: TOTAL 9-1-1 WAGES `4 V, -1 14 zn Vol. ?J� Pg. �✓O� 9-1-1 BENEFITS Retirement $182,900 $116,965 $65,935 This money funds the District portion of our retirement plan. The TCDRS required rate for the upcoming year will increase to 11.91%. The proposed amount above includes funding to supplement the contributions from the City of Bryan and Brazos b County in order to minimize the cost of providing dispatch services. The District paid more than the required rate for CY 2021. 177 orker's Comp.Insurance $1,484 $1,532 $49 o pay for worker's compensation insurance from TML. rl� SS Medicare $40,684 $42,022 $1,338 This item funds the District's portion of Social Security and Medicare at a rate of 7.65%of the total wages. IF ; DESCRIPTIONLINE# LINE ITEM Unem to 11[41tiiiiiiiiii $1,260 $1,260 $0 This line item funds Unemployment as dictated by the Texas Workforce Commission.The rate is a percentage of the first " $9,000 of each employee's total wages. DESCRIPTIONLINE 9 LINE ITEM .•. Health Insurance $110,400 $131,124 $20,724 This line funds the health insurance premiums for District employees and retirees. It also includes the cost of life insurance, long term disability,as well as the administrative costs associated with the Flexible Spending Account. g tY, P g FY 2021 PROPOSED FY 2022 +/-FROM FY 202: TOTAL 9-1-1 BENEFITS Vol. 3L pg. -233 SUPPLIES Office Supplies $14,400 $14,400 $0 These funds are used to purchase general office supplies and paper goods in support of 9-1-1 District staff. The District takes Q on an increased portion of these expenses to help keep costs low for our partner agencies. PROPOSEDLINE H LINE ITEM DESCRIPTION FY 2021 24 Postage&Shi ing $1,200 $1,200 $0 This item funds costs associated with sending and receiving mail and parcels as well as the District's post office box. The `7�k District takes on an increased portion of these expenses to help keep costs low for our partner agencies. DESCRIPTIONLINE H LINE ITEM .P .FY 2022 FROM 25 Printin /Rec clin $1,600 $1,600 $0 =w These funds are used to produce training materials,posters,forms,high volume copy jobs,and a small monthly recurring fee s'5Q 'for a recycling container. The District takes on an increased portion of these expenses to help keep costs low for our partner Qagencies. PROPOSEDPY 2021 202- TOTAL 9-1-1 SUPPLIES ':�_ $37,20.0, t$17,200._ ` 16 Vol. Pg. �� • CONTRACTUAL • • .•. . 1 ► . BuildingLease/BackupCenter Lease $93,423 $93,423 $0 S� F This item covers the District's portion of the lease payments along with some building maintenance,repairs,and cleaning. The District renegotiated a new 5 year lease for our primary facility at our current rate,with the option to renew for an additional 5 a�A4 years. The District also funds 100%of the lease and network costs associated with our downtown back-up facility. Phone/Radio Logging Recorder Maint. $4,052 $0 $4,052 This line item is used to pay for software and hardware maintainance on our system which records and stores our radio and phone traffic. Costs for each entity are based upon the number of dedicated radio positions and the overall number of calls for service. This system is being replaced in FY 2022 and the new system will include 1 year of maintenance. PC&Network Maint.& Misc. Equip. $12,523 $13,149 $626 This line provides funds for the repair,replacement,and maintenance of existing PC's and associated hardware. Examples not t only include smaller items such as keyboards,mice,video and sound cards,and network interface devices,but also include clarger purchases that might not qualify as a capital item. NE ft LINE ITEM DESCRIPTION F • Financial Audit ittit-i MIIFW945 $330 This item funds an independent audit of the District's financial records as required by the Texas Health&Safety Code. 3 r` i Legal,Actuarial,&Misc. Fees $20,000 $5,000 $15,000 kkf� :i This line item funds the use of general counsel throughout the fiscal year as well as several legal partnership projects in x conjunction with the Texas 9-1-1 Alliance. It also funds an actuarial stud re b our auditor for GASB reporting. j Y required q Y o .Reporting requires vary each year and these funds are adjusted annually on that basis. it • • � •.•. . � •. � CAD Hardware&Software Maint. $29,430 $33,475 $4,045 This line item funds maintenance and technical support for the mapping and E9-1-1 interface to the City of Bryan's CAD system. e �N This year's rate is based on an estimate provided by the City of Bryan. Misc.Software Maintenance/Subscriptions $11,275 $11,275 $0 This line item funds software maintenance for non-CAD related software such as the District's accounting package,anti-virus L +� software,web page,testing software,etc. This line item also covers maintenance for our network hardware. Copier Lease $4,000 1 $4,000 $0 This item pays for the 9-1-1 District's portion of the copier lease. The District funds 80%of the total lease agreement with the y Q a City of Bryan and Brazos County funding the remaining 20%. A•a Vol. Fig • MAINTENANCE CONTRACTUAL SERVICES 1 UPS Maintenance $4,237 $5,476 $1,239 This line item funds the annual maintenance,on-site repair,and technical support for the Uninterruptible Power Supplies. The KQ' District pays for 80%of the total maintenance plan. The District entered into a new 3-year contract for these services in July of �j 2021. Non-Emergency Communications $33,493 $36,835 $3,342 f Y This line item includes non-emergency telephone lines,long distance charges,and mobile devices for 9-1-1 District personnel. k Ri�p • 1 •19 VIAl 1 •1 AA1 Interagency Projects $0 $15,500 1 $15,500 These funds are used to fund projects and programs in partnership with our local and regional groups and agencies. Funding :for FY 2022 includes paying for onion of coutwide aerial ima m partnership with several local agencies, memshi as a Q P Y g p gry P P g P o :=partner in BVCNET, as well as providing funds to support the ongoing funtions of the Amber Alert Network Brazos Valley ,.k-. - AANBV. 9-1-1 Emergency Services IP Network $440,356 $59,532 ($380,824) 17 F These funds are used to pay for the District's Emergency Services IP Network that is used to transport voice and data between ¢3 the 5 answering points located throughout Brazos County. This is an EPVL network supported by Frontier Communications. 9-1-1 Location Database Services $0 $48,805 $48,805 "These funds pay for the portion of our 9-1-1 system used to provide location information in conjunction with each 9-1-1 call. This includes the physical location of the caller in addition to data such as calling party name,calling party number,and data p ,j originating from telematic services. 9-1-1 Hardware&Software Maintenance $0 $88,811 1 $88,811 Theses funds deal with the upkeep and monitoring of our 9-1-1 Customer Premise Equipment(CPE). Our service contracts provide for software updates and the repair or replacement of the computers and network equipment that make up our local 2 ,otE system. Network connectivity and system readiness are also monitored. 9-1-1 Selective Routing& Misc. Circuits r $0 $201,540 1 $201,540 ivJ These funds pay for the network and databases required for the enhanced routing of 9-1-1 calls(E9-1-1). Several >'ya miscellaneous circuits and services are also included here. PQ^ Text to 9-1-1 Services $0 1 $17,373 $17,373 _� Providing our citizens with the technology to text 9-1-1 requires network components and routing services from a Text Control C ,' Center(TCC). These funds pay for our monthly recuring network costs and the annual TCC service contract. �y 2021 PRop6SED FY 2022 FROM FY�021 TOTAL 9-1-1 MAINTENANCE&CONTRACTUAL SERVICES ,`,$:663,404 „ $6�45y139; ,xa ($18,26,5) 18 i Vol. 341 Pg. C4 EDUCATION, TRAINING ; MISC. SERVICES Professional Development $11,550 $11,550 $0 This line item provides funds for training and ongoing professional development through technical training classes,seminars, �rq and conferences. Recruiting $1,350 $1,350 $0 This line item provides funds related to the hiring process including advertising,security checks,skills testing,psychological testing,and pre-employment medical and drug screening. Property&Liability Insurance $17,290 $17,669 $379 =Y` i This item pays for the District's Property&Liability insurance policy from the Texas Municipal League(TML). 9-1-1 Public Education $30,000 $25,000 ($5,000 k_ This item funds the purchase of products and services which promote 9-1-1 education in Brazos County as well as costs x q associated with special functions such as National Telecommunicator week and 9-1-1 day. $5,000 allocated to support the operations of the Amber Alert Network Brazos Valley(AANBV)has been moved to the Interagency Projects line item. 11 11 1 1 11 1111�11 q11111 11 i • .•• Uniform Expenses $337 $337 $0 ,r,These funds will be used to update our stock of uniform shirts worn by all District staff. OJE# LINE ITEM DESCRIPTION rri-Pran,tions $2,480 $2,480 $0 These funds pay for memberships to professional organizations such as the National Emergency Number Association(NENA) and the Association of Public Safety Communications Officials-International(APCO). The District membership to the Chamber Ws?`of Commerce is also included. PROPOSEDFY 2021 TOTAL 9-1-1 EDUCATION,TRAINING&MISC.SERVICES -.g7 "MI,`,,, 19 V®�e 3�6 Pg. �3� 9-1-1 CAPITAL OUTLAY AE 9 LINE ITEM DESCRIPTION .P .FY 202� a8 MOM= $65,300 This system records and stores all incoming and outgoing phone and radio traffic in our dispatch center. Our currentsystem s has reached it's end of life. This proposal upgrades our existing hardware and software the latest platform. I INE 9 LINE ITEM DESCRIPTION PROPOSED FY 202.-- • lHVAImprovements/Furniture&Fixtures $2,500 'Office is upgraded as needed to meet the needs of the District. X74 x LAE# LINE ITEM DESCRIPTION PROPOSED FY 202T za New Building Design $50,000 These funds will pay for the initial design of a new District facility. We have been leasing our current space for over 30 years, and have the need for additional space and secure parking. NE# LINE ITEM DESCRIPTION PROPOSED FY 202;311 Upgrades to Computers&Network Equipment $15,000 This money replaces and upgrades District computers,printers and other related hardware. LINE ITEM DESCRIPTION PROPOSED FY 202: 9-1-1 System Upgrades/Back-up Dispatch Facility $20,000 Having just completed a mid-cycle refresh of our 9-1-1 in FY 2021,our need for 9-1-1 system upgrades are drastically reduced. Most of the funds proposed here would purchase equipment to further enhance the capabilites of our downtown back-up �u+ °facility. I NE 9 LINE ITEM DESCRIPTION PROPOSED FY 202� Emergency Replacement Fund $5,000 These funds will provide the necessary revenue to replace critical equipment that may fail unexpectedly. FY 2021 PROPOSED FY 202, TOTAL 9-1-1 CAPITAL OUTLAY452J9�78,, 20 Fl. 341 . 22W � CITY OF BRYAN CONSOLIDATED DISPATCH EXPENDITURES CITY OF ► N DISPATCH WAGES Communications Manager $49,380 $50,445 $1,065 This line item funds the salary for the Communications Manager position,and is shared by the City of Bryan and Brazos County. d The funding split for this position calls for the City of Bryan to pay for 63.3%of the cost. This position will be eligible for a 3% a merit/COLA increase. Communications Supervisors 4 $147,343 $156,370 $9,026 ,,This line item funds the salary for 4 Communications Shift Supervisors with the costs being shared based upon the amount of dedicated to each entity. A market adjustment has been made here in an effort to reduce Supervisor turnover. manpower ty. j p Emergency Dispatchers 34 $938,895 $937,783 $1,112 This line item funds the salary for 34 Emergency Dispatchers(Radio Operators&Call Takers). The cost for these positions is '4 1-1 shared by the City of Bryan and Brazos County. All levels of the dispatch pay scale have incresed by$0.50/hour for FY 2022. x,! :1 NE# LINE ITEM DESCRIPTION1 •.•. •FY 2022FROM 1 Qualit Assurance&Training(2 $70,775 $79,253 $8,478 ,U�w=x This line item funds the wages for the QA/Training Manager&Training Coordinator. The cost for these positions is shared by r the City of Bryan and Brazos County. Following the retirement of our CW Manager in 2021,the scope of the QA manager's =#a4>>position has been expanded and filled with a new employee as of May,2021. Overtime Pay $111,588 $110,147 ($1,442) a� When dispatchers take leave time or attend training,the District uses overtime funds to maintain an acceptable level of service in the dispatch center. Some special events may also require additional manpower. Overtime pay,as a percentage of overall wages,has been reduced slighty over the last few years. Incentive Pay $51,066 $63,150 1 $12,084 r . Dispatchers with certain skill sets or assignments may be eligible for pay incentives. Examples include language pay,night shift a differential,trainers,and team leaders. Some employees also qualify for longevity and attendance incentives. . 1 Part-Time Pay $51,270 $48,954 ($2,316) Part-Time personnel serve the same function as Full-time employees. They are scheduled to cover peak times,fill in for a dispatchers taking leave,or provide additional manpower during special events. +�+ Rmui FY 2021 PROPOSED FY 2022 FROM FY 2021 TOTAL CITY OF BRYAN WAGES Vol. 341 .Pg CITY OF + DISPATCH Retirement $104,182 $132,729 $28,547 This money funds the District portion of our retirement plan. The TCDRS required rate for the upcoming year will increase to 'x 11.91%. The proposed amount reflects a subsidy from the District that will minimize the cost of providing dispatch services to the City and County. The results for the City of Bryan Is an effective rate of 9.5%as opposed to the required rate of 11.91%. The District paid more than the required rate for CY 2021. Worker's Comp.Insurance $3,962 $4,034 $72 ' This line item is used to pay for worker's compensation insurance from TML. g � SS/Medicare $108,652 $110,627 $1,975 This item funds the COB portion of Social Security and Medicare at a rate of 7.65%of each employee's wage. • Unemployment $5,171 $5,129 $42 ,'.i This line item funds the COB portion of Unemployment from the Texas Workforce Commission. This rate is a percentage of the first$9000 of each employee's total wages. ;yr� VSA Health Insurance $240,798 $243,144 $2,346 This line funds the health insurance premiums for District employees and retirees. It also includes the cost of life insurance, h, long term disability,as well as the administrative costs associated with the Flexible Spending Account. PROPOSEDFY 2021 TOTAL CITY OF BRYAN DISPATCH BENEFITS462y76.5,X` %��$495j62 23 9• CITY OF BRYAN .ASUPPLIES .. Office Supplies 1 $2,298 1 $2,279 $19 ,3 These funds are used to purchase general office supplies and paper goods in support of the COB dispatch staff. Postage&Shipping 1 $192 $190 $2 This item funds costs associated with sending and receiving mail and parcels related to our dispatch operation. LINE# LINE ITEM DESCRIPTION FY 2021 •.•. .FY 202ZFROM 1 .: Printin /Rec clin $255 $253 $2 J.1;-1- These funds are used to produce training materials,posters,forms,high volume copy jobs,and a small monthly recurring fee e4 for a recycling container. FY 2021 PROPOSED FY 2022FROM 202- TOTAL CITY OF BRYAN DISPATCH SUPPLIES _; ;• 2,745;,..,; _ ,_ $2.723 24 j ,.• Building Lease $12,215 $12,116 $100 f,1 This item covers the COB portion of the lease payment along with some building maintenance,repairs,and cleaning. i5r, t Phone/Radio Logging Recorder MaInt. $3,880 $0 $3,880 This line item is used to pay for software and hardware maintainance on our system which records and stores our radio and phone traffic. Costs for each entity are based upon the number of dedicated radio positions and the overall number of calls for }service. This system is being replaced in FY 2022 and the new system will include i year of maintenance. LI • 1 PROPOSED 1 • 1 71 PC& Network Maintenance& Misc. E ui $11,992 $12,489 $497 This line provides funds for the repair and maintenance of existing PC's and associated hardware that are dedicated to our dispatch operation. This includes computers,peripherals,network components,etc. L I • • / U10101,710"01 •. 1 Misc.Software Maintenance/Subscriptions $4,799 $4,759 $39 9 This line item funds software maintenance for non-CAD related software such as the District's accounting package,anti-virus software,web page,etc. Ll • • 1 ••.•. . 1 •. 1 Copier Lease $638 $633 $5 z This item pays for the COB portion of the copier lease. The District funds 80%of the total lease agreement with the City of r, Bryan and Brazos County funding the remaining 20%based on the amount of resources dedicated to each entity. (.� • 1 ••.•. . 1 •. 1 UPS Maint. $676 $867 $191 ° ► p p pport for the Uninterruptible This line item funds the COB portion of the annual maintenance on-site repair,and technical su q Power Supplies used to power our critical equipment in the dispatch center. Non-Emergency Communications Services $21,381 $21,529 $147 0 This line item includes non-emergency telephone lines,non-emergency texting service,long distance charges,interpretation a services,etc. Ll . • 1 •.•. . 1 •. 1 _ -� • EFD/EMD Maintenance $9,643 $10,742 $1,099 „ r This line item will fund the annual software maintenance costs for our EMD and EFD software and is shared by all combined � dispatch center participants. FY 2021 PROPOSED FY 2022 FROM FY 2OZI TOTAL CITY OF BRYAN MAINT.&CONTRACTUAL SERVICES:1 >$65,225" i 63 1x35 k,'' ,N -$2,090,; ' 25 g� 3i4 I p �q CITY OF 'ATCH EDUCATIONYSERVICES Professional Development $14,970 $14,848 $122 14mMe,' This line item provides funds for dispatch-related training and ongoing professional development through technical training classes,seminars,and conferences.Funds for FY 2021 have been reduced as acost-cutting measure. Recruiting $4,884 $4,844 $40 u` This line item provides funds related to the hiring process including advertising,security checks,skills testing,psychological q testing,and pre-employment medical and drug screening. The scope and cost for these services have increased moderately r o over the past few years. LINE It LINE ITEM DESCRIPTION FY 2021PROPOSED FY 2022FROM 1 79 Pro ert &Liabilit Insurance $2,759 $2,797 $38 �* ° "This it pays for the COB portion of our Property&Liability insurance policy. h ro 4! _i3 Uniform Expenses $1,290 $1,280 $11 s$5 :r These funds will be used to update our stock of uniform shirts worn by all District staff. Dues&Subscriptions $396 $393 $3 These funds pay for memberships to professional organizations such as the Association of Public Safety Communications -Officials-International(APCO). FY 2021 PROPOSED FY 2022 FROM FY 2021 TOTAL CITY OF BRYAN EDUCATION,TRAINING&MISC.SERVICES 7'A'$24 299 26 i i Vol. 34 Pq, 'a4 BRAZOS COUNTY CONSOLIDATED DISPATCH EXPENDITURES BRAZOS COUNTY DISPATCH WAGES • •••• • • Communications Manager 1 $27,970 $29,225 $1,255 This line item funds the salary for the Communications Manager position,and is shared by the City of Bryan and Brazos County. The funding split for this position calls for Brazos County to pay for 36.7%of the cost. This position will be eligible for a 3% merit increase. Communications Supervisors 4 $83,458 $90,591 $7,133 This line item funds the salary for 4 Communications Shift Supervisors with the costs being shared based upon the amount of manpower dedicated to each entity. A market adjustment has been made here in an effort to reduce Supervisor turnover. I Emergency Dispatchers 34 $531,805 $543,294 $11,489 This line item funds the salary for 34 Emergency Dispatchers(Radio Operators&Call Takers). The cost for these positions is shared by the City of Bryan and Brazos County. All levels of the dispatch pay scale have incresed by$0.50/hour for FY 2022. ;tines>�;•. Quality Assurance&Training 2 $40,088 $45,914 $5,826 F This line item funds the wages for the QA/Training Manager&Training Coordinator. The cost for these positions is shared by the City of Bryan and Brazos County. Following the retirement of our M Manager in 2021,the scope of theQA manager's position has been expanded and filled with a new employee as of May,2021. Overtime Pay $63,210 $63,812 1 $602 :M. When dispatchers take leave time or attend training,the District uses overtime funds to maintain an acceptable level of service 4 „ in the dispatch center. Some special events may also require additional manpower. Overtime pay,as a percentage of overall wages,has been reduced slighty over the last few years. Ll . • .•. Incentive Pay $28,927 $36,586 $7,659 Dispatchers with certain skill sets or assignments maybe eligible for some pay Incentives. Examples include language pay, Q' n night shift differential,trainers,and team leaders. Some employees also qualify for longevity and attendance incentives. Q 111n I • .•. Part-Time Pay $29,043 1 $28,361 ($682) Part-Time personnel serve the same function as full time employees. They are scheduled to cover peak times,fill in for dispatchers taking leave,or provide additional manpower during special events. iPROPOSEDFY2022 v +/-FROMFY2021 TOTAL BRAZOS COUNTY WAGES ;$ QNX 28 Vol. Pg. 94ce BRAZOS COUNTYDISPATCH •• Retirement $59,015 $76,895 $17,880 This money funds the District portion of our retirement plan. The TCDRS required rate for the upcoming year will increase to Q res 11.91%. The propsed amount refelcts a subsidy from the District that will minimize the cost of providing dispatch services to the City and County. The results for Brazos County is an effective rate of 9.5%as opposed to the required rate of 11.91%. The 4� r ">; District paid more than the required rate for CY 2021. • Worker's Comp.Insurance $2,244 $2,337 $93 y' This line item is used to pay for worker's compensation insurance from TML. SS/Medicare $61,547 $64,090 $2,544 This item funds the BC portion of Social Security and Medicare at a rate of 7.65%of the each employee's wage. • • .•. oil e Unemployment $2,929 $2,971 $42 %s This lin7funds BC portion of Unemployment from the Texas Workforce Commission. This rate is a percentage of the first$90loyees total wages. Health Insurance $136,402 $140,862 $4,460 This line funds the health insurance premiums for District employees. It also includes the cost of life insurance,long term Cif disability,as well as the administrative costs associated with the Flexible Spending Account. a FY 2021 PROPOSED FY 2022 • TOTAL BRAZOS COUNTY DISPATCH BENEFITS ft-30 1 7 k`1,,*$ ; .$Z5; .10"Y 29 V®i. 32$ 1 P g• BRAZOS COUNTY DISPATCH SUPPLIES r,,111111, 7 Office Su lies $1,302 $1,321 $19 re used to purchase general office suppliesand paper goods in supportof the BC dispatch staff. 1 •'• • 1a to) 1 Postage&Shipping $108 $110 $2 fi41 c This item funds costs associated with sending and receiving mail and parcels related to our dispatch operation. LINE LINE ITEM DESCRIPTION FY 2021 PROPOSED FY 2022 FROM FY 2021 ���lu�f• •. Printin /Rec clin $145 $147 $2 These funds are used to produce training materials,posters,forms,high volume copy jobs,and a small monthly recurring fee N SQ for a recycling container. rp41: FY 2023 PROPOSED FY 2022FROM 202- TOTAL BRAZOS COUNTY DISPATCH SUPPLIES M1;555; 30 BRAZOS COUNTY DISPATCH MAINTENANCE & CONTRACTUAL SERVICES Building Lease $6,920 1 $7,019 $100 This item covers the BC portion of the lease payment along with some building maintenance,repairs,and cleaning. II • • 1 •.•• . 1 •• 1 Phone/Radio Logging Recorder Maint. $2,198 $0 $2,198 This line item is used to pay for software and hardware maintainance on our system which records and stores our radio and a Ff phone traffic. Costs for each entity are based upon the number of dedicated radio positions and the overall number of calls for t'=service. This system is being replaced in FY 2022 and the new system will Include 1 year of maintenance. • PC&Network Maintenance&Misc. Equip. $6,793 1 $7,235 1 $442 This line provides funds for the repair and maintenance of existing PC's and associated hardware that are dedicated to our dispatch operation. This includes computers,peripherals,network components,etc. I • 1 ...•. . 1 '• 1 Misc.Software Maintenance/Subscriptions $2,718 1 $2,757 1 $39 Li" This line item funds software maintenance for non-CAD related software such as the District's accounting package,anti-virus 1111, software,web page,etc. LDESCRIPTION1 PROPOSED 1 • 1 E01 Copier Lease $362 J $367 $5 a�H This item pays for the BC portion of the copier lease. The District funds 80%of the total lease agreement with the City of f Bryan,Brazos County,and Blinn funding the remaining 20%based on the amount of resources dedicated to each entity. LINEH LINE ITEM DESCRIPTION1 PRO POSED FY 2022FROM 1 i UPS Maint. $383 1 $502 $119 This line item funds the BC portion of the annual maintenance on-site repair,and technical support for the Uninterruptible Power Supplies used to power our critical equipment in the dispatch center. z' } L 1 • 1 PROPOSED FY 2622FROM 1 L Non-rm-ergency Communications Services 1 $12,112 1 $12,472 $361 1 This line item includes non-emergency telephone lines,non-emergency texting service,long distance charges,interpretation vservices,etc. s L INE it LINE ITEM DESCRIPTION1 '.•. / 022 FROM1 L �0� EFD/EMD Maintenance $5,463 $6,224 $761 a'This line item will fund the annual software maintenance costs for our EMD and EFD software and is shared by all combined Ei�gtitea dispatch center participants. FY 2021 PROPOSED FY 2022 FROM FY 202� TOTAL BRAZOS COUNTY MAINT.&CONTRACTUAL SERVICESf $ 6;947. h Vol. 34 pg. BRAZOS COUNTY DISPATCH EDUCATION, TRAINING & MISC. SERVICES Professional Development $8,480 $8,602 $122 This line item provides funds for dispatch-related training and ongoing professional development through technical training a classes,seminars,and conferences.Funds for FY 2021 have been reduced as a cost-cutting measure. iC�,z r. Recruiting 1 $2,766 $2,806 $40 This line item provides funds related to the hiring Process including advertising,security checks,skills testing,psychological Qx{;testing,and pre-employment medical and drug screening. The scope and cost for these services have increased moderately over the past few years. D Property&Liability Insurance $1,563 $1,620 $57 This item pays for the BC portion of our Property&Liability insurance policy. O Uniform Expenses $731 $741 $11 A TP; These funds will be used to update our stock of uniform shirts worn by all District staff. Dues&Subscriptions $224 $227 $3 These funds pay for memberships to professional organizations such as the Association of Public Safety Communications 't Officials-International(APCO). FY 2021 PROPOSEDFY2022 FROM201' TOTAL BRAZOS COUNTY EDUCATION,TRAINING&MISC.SERVICES 32 i Vol. J�( pg, a60 -'rti;"�. •,fir?`f � t+i _ � .s h �r,�ti. 3y^ _"1.'a t' �yi- v._ �� ��x>,�_{� `� �2 Y s F� �/ ra..-•.rt. '3. ),� Yf F j' k {ppp i. F - F sv.;.� sir y .✓�y9-����'�+1$} y d s i�.s� w�$� y�,a�, �.�-+x,�yn. {e°.�'.�y,�*��. A S' P' a �a t xav'S f�r{�Sb���.a.� �;''+•�� �'�` .� wrt� v 1 ��.r�"p ue�i� �,.� Y a1 rt t}}c r •� f 5;. { {a,A�.Y{Y 4'}�J }gS,T{ in� �">,. �iy �41`�i'�k�F�'�r.}kf.3.r)'r'yi r P7', s y� �.rk'�i g Ana 4i rr�?! 1'�' ;r� Ng1 G25�^• � 3 r` �. ... '. ..,,� ` 6�-•.FS L J.;��l i.13` C h9` � `°r�.«-a,�t�u.*�1�..4 w .�"� ! Jas�{- �` -"`4'��4�d � � r .lr-��}y �t�� �T '9�4.+` s.r?r�i-�'�r-�•us��mP 3 i'- ,� T" '•i `N y L - a Vol. _ Pg. �� F�;i-' .f'• Brazos County Template Revision 1.208/15/2012 vp Job Description IT,0 Last Updated: September 2021 Class Number: i B2300 Title: Tax Assessor Collector Pay Group: —Unclassified Department: ; Tax Office FLSA Status: I Not Covered Reports To: .— _. ___ v........... .—.. _...W._ Approved Date: j EEOC Category: Officials and Administrators General Summary: _ The position of County Tax AssessodCollector Is a constitutional office that carries various responsibilities dictated by that document and by the statutes of the State of Texas. The Tax Assessor-Collector is responsible for collecting taxes and fees in the county. He or she also serves as "Registrar of Voters"and is charged by statute with the registration and title processing of motor vehicles within the county. Additional duties include but are not limited to Beer and Liquor License and local fee collection,and service as an agent of the Parks and Wildlife Department in the area of boat and motor registration and title services. Essential Duties: In accordance with the budget authorized by the Commissioners Court,appoints staff necessary to carry out statutory functions;Receives,deposits, f accounts for,and remits property taxes and fees collected on a daily basis;Registers and processes title transfers of automobiles and issues idisabled parking insignia for the Texas Department of Motor Vehicles;Balances and deposits all motor vehicle revenue collected by the office and distributes funds and reports appropriately;Promotes voter registration within the boundaries of Brazos County; receives and processes voter registration applications and corrections to the voter registration records of Brazos County;generates and provides official voter registration poll lists t for all elections held within Brazos County and documents voter participation in each election held;Plans for the future services and budgetary needs of the department;Manages the personnel,equipment,facilities,and finances assigned to the department;Evaluates the services and employees of jthe department;and Performs other duties as specified by state law or the state constitution. i� The Tax Assessor-Collector is elected for a four-year tens L� Other Duties as assigned. Supervision Received: LVED — Given ' I . Education-----____. Required: Du2ne Petes Dat , ouiz Preferred: Experience_ Required: Preferred: Certificates, Licenses, I - --.................------- -- Re istrations Required: A candidate for Tax Assessor-Collector must be a citizen of the United States,have lived in the State of Texas for a period of 12 months before the date of any primary,general,or special election,and have lived for six , months before such election in Brazos County. I Preferred: i Physical Demands i Typical• 142 Vol. �J Pg. Knowledge, Skills, & — i Abilities Typical: : Work Environment Typical: Vol. Pg. S t Op Brazos County Template Revision 1.20811512012 y Job Description OP Last Updated: June 2021 Class Number: 82335 Title: Accounting Supervisor Pay Group: 22 Department: Tax Office FLSA Status: Exempt Reports To: Tax Assessor/Collector Approved Date: I I EEOC Category: Officials and Administrators General Summary: Generates and presents financial reports. Essential Duties: NOTE: All Tax Office Employees report to the Tax Assessor/Collector through the Chief Deputy. Please refer to Tax Office Organizational Chart. Sets reporting formats;Verifies daily collections;Approves disbursements to appropriate entities;Maintains financial records In Tax Office Accounting Software in accordance with GAAP(general accepted accounting principles);Acts as a liaison between the Tax Office and the external auditing firm furnishing all the required information;Prepares reports of property taxes collected and approves distribution;Prepares reports of auto registration collect and approves distribution;Prepares miscellaneous fees report;Submits reports to Tax Assessor/Collector,County Auditor,and County Treasurer;Approves daily payment of property tax collections;Approves daily,weekly and monthly payments of auto registration fees;Approves monthly payment of delinquent attorney fee;Reviews Texas Alcoholic Beverage Commission statement for payment to Agency and to the County. Other Duties as assigned. Supervision Received: Given: Coordinates collection reporting with Property and Auto registration supervisors;Accounting staff assignments and work review.Performance reviews with Tax Assessor/Collector. Education Required: Accounting degree is a must;with a minimum of 3 years experience in general ledger and financial reporting. Preferred: Experience Required: To perform this job successfully,an Individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge,skills,and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Certificates, Licenses, Registrations Required: None required. Preferred: APP O�IED r� z� Duane Peters ate it®I. Pg. County uta$ Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. While performing the duties of this job,the employee is regularly required to sit;use hands for finger,handle,or feel;reach with hands and arms;bend and kneel;and talk and hear.The employee frequently is required to stand and walk.The employee must frequently lift and/or move objects weighing up to 20 pounds,such as books and stacks of records.Specific vision abilities required by this job include close vision,distance vision,and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Local government accounting,tax and transportation code a plus.Operate computer and standard office equipment. Spreadsheet and word processing software required. Work Environment Typical' The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.The employee is constantly required to work close with others as a part of a team;perform tedious,exacting work,and to switch from one task to another. The employee Is frequently required to perform multiple tasks simultaneously,and work under time pressures to meet deadlines. Vol. pg. �� PT. op N Brazos County Template Revision 1.208115/2012 y Job Description 0a�"� Last Updated: June 2021 Class Number: B2331 Title: Assistant Staff Accountant Pay Group: 17 Department: Tax Office FLSA Status: Non Exempt Reports To: Tax Assessor/Collector Approved Date: EEOC Category: Office and Clerical General Summag: Performs various accounting functions including balancing reports with monies received from property tax division processes deposit.Verifies monies from Vehicle registration division and processes deposit. Essential Duties: Other duties may be assigned. NOTE: All Tax Office Employees report to the Tax Assessor/Collector through the Chief Deputy. Please refer to Tax Office Organizational Chart.Collects all work stations'close-out reports from property tax division and monies from previous day's business and balances each clerk's close-out report with monies received.Totals monies received from Tax division by category and makes corresponding deposit.Totals monies received from Vehicle registration by category and makes corresponding deposit.Maintains detail ledger of returned checks and attempts to collect outstanding funds.Process approved refunds to customers from auto registration.Prepares payroll summary timesheet for the Tax office overall. Other Duties as assigned. Supervision Received: Given: This is a non-supervisory position. Education Required: High school graduation or its equivalent,at least two years'experience in bookkeeping,an associate degree is a plus. Preferred: Experience Required: To perform this job successfully,an Individual must,be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge,skills,and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Certificates, Licenses, RelgiLstrations Required: None required. Preferred: Duane Peters bate Cniinty Judge Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job,the employee is regularly required to sit;use hands for finger,handle,or feel;reach with hands and arms;bend and kneel;and talk and hear.The employee frequently is required to stand and walk.The employee must frequently lift and/or move objects weighing up to 20 pounds,such as books and stacks of records.Specific vision abilities required by this job include close vision,distance vision,and ability to adjust faru- --t Vol. 3 41 pg. 25(� Knowledge, Skills, & Abilities Typical: Tax and transportation code a plus. Prefer knowledge of work flow and County Tax Office general practices. Operate computer and standard office equipment. Spreadsheet and word processing software required. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.The employee is constantly required to work close with others as a part of a team;perform tedious,exacting work,and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously,and work under time pressures to meet deadlines. V®I. 541 Pg. ��J� F N Brazos County Template Revisian1.208r15r2012 f i Job Description oJ�TyOF s�°soh Last Updated: June 2021 Class Number: B2341 Title: Clerk I Pay Group: 13 Department: Tax Office FLSA Status: Non Exempt Reports To: Tax Assessor/Collector Approved Date: EEOC Category: Office and Clerical General Summary: Performs a variety of clerical and cashier duties for the Tax/Assessor Collector's Office. Essential Duties: Other duties may be assigned. NOTE: All Tax Office Employees report to the Tax Assessor/Collector through the Chief Deputy. Please refer to Tax Office Organizational Chart.Assists the public in person,by telephone,and by mail concerning department information,researching records,filling out forms,and resolving relevant problems;Performs general clerical duties as required,including filing,scanning,indexing,recording information, and making copies. Property Tax Clerk Receives and processes property tax payments in person,and through mail. Assists taxpayers with questions and general information on payment of taxes,homestead eligibility,trust/payment agreements and processes requests for tax certificates.Must assist with refund/overpayment documentation.Assists with beer and liquor license renewals by verifying tax information. Assists bookkeeping department with cash balancing duties.Balances cash drawer with work on a daily basis.Assists Supervisors with balancing and reporting duties for various taxing jurisdictions Must maintain a current knowledge of Texas Property Tax Code. Motor Vehicle Clerk Processes vehicle registration applications,including receiving payments and issuing sticker/receipts.Processes vehicle title transfers,including assisting customers with required documentation and examination of title paperwork for accuracy and completion.Processes various permit applications. Assists with processing beer and liquor license renewals,including receiving payments and issuing receipts.Assists bookkeeping department with cash balancing duties.Must maintain current knowledge of Texas Transportation Code as it affects registration and title processes. APPROD Other Duties as assigned. Supervision County Judgp Received: Given: This is a non-supervisory position. Education Required: High school graduation or its equivalent,plus at least six months of office experience,or any equivalent combination of education and experience which provides the required knowledge,skills,and abilities. Preferred: Experience Required: To perform this job successfully,and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge,skill,and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: ®I. Pg. ��J� Certificates, Licenses, Re istrations Required: None Preferred: Ph sical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions.While performing the duties of this job,the employee is regularly required to sit;use hands to finger,handle,or feel;reach with hands and arms;bend and kneel;and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds,such as books and stacks of records. Specific vision abilities required by this job include close vision,distance vision,and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Standard office practices and procedures,including handling cash and making change.Operate computers and standard office equipment;read and understand manuals,journals,policies and procedures,and office memos;write form letters,memos,and accurate telephone messages;perform basic mathematical calculations,including making change;communicate effectively,both orally and in writing;and maintain effective working relationships with co-workers and the general public. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable Individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team;to perform tedious,exacting work,and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously,and to work under time pressures to meet deadlines. 0441V®lo ?J Pg• I pTE Op g 3 • �EF Brazos County Template Revision 1.2 08175/2072 Job Description Last Updated: June 2021 Class Number: B2343 Title: Clerk II Pay Group: 14 Department: Tax Office FLSA Status: Non Exempt Reports To: Tax Assessor/Collector Approved Date: EEOC Category: Office and Clerical General Summary: Performs a variety of clerical and cashier duties for the Tax/Assessor Collector's Office. The Clerk 11 position is the next position above Clerk I. The job duties include all responsibilities of Clerk I with additional responsibilities. Essential Duties: Other duties may be assigned. NOTE: All Tax Office Employees report to the Tax Assessor/Collector through the Chief Deputy. Please refer to Tax Office Organizational Chart.Assists the public in person,by telephone,and by mail concerning department information,researching records,filling out forms,and resolving relevant problems;Performs general clerical duties as required,including filing,scanning,indexing,recording information, and making copies. Property Tax Clerk Receives and processes property tax payments in person,and through mail. Assists taxpayers with questions and general information on payment of taxes,homestead eligibility,trust/payment agreements and processes requests for tax certificates.Must assist with refund/overpayment documentation.Assists with beer and liquor license renewals by verifying tax information. Assists bookkeeping department with cash balancing duties.Balances cash drawer with work on a daily basis.Assists Supervisors with balancing and reporting duties for various taxing jurisdictions.Must maintain a current knowledge of Texas Property Tax Code. Motor Vehicle Clerk Processes vehicle registration applications,including receiving payments and issuing sticker/receipts.Processes vehicle title transfers,including assisting customers with required documentation and examination of title paperwork for accuracy and completion.Processes various permit applications.Assists with processing beer and liquor license renewals,including receiving payments and issuing receipts.Assists bookkeeping department with cash balancing duties.Must maintain current knowledge of Texas Transportation Code as it affects registration and title processes. APPRO ID Duane Peters Other Duties as assi ned. a judge vte Supervision Received: This is a non-supervisory position. Given: Education Required: High school graduation or its equivalent,plus at least six months of office experience,or any equivalent combination of education and experience which provides the required knowledge,skills,and abilities. Preferred: Experience Required: To perform this job successfully,and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge,skill,and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: .17 Volo i Pg, iceo_ Certificates, Licenses, Re istrations Required: None Preferred: Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job,the employee is regularly required to sit;use hands to finger,handle,or feel;reach with hands and arms;bend and kneel;and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds,such as books and stacks of records. Specific vision abilities required by this job include close vision,distance vision,and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Standard office practices and procedures,including handling cash and making change.Operate computers and standard office equipment;read and understand manuals,journals,policies and procedures,and office memos;write form letters,memos,and accurate telephone messages;perform basic mathematical calculations,including making change;communicate effectively,both orally and in writing;and maintain effective working relationships with co-workers and the general public. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team;to perform tedious,exacting work,and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously,and to work under time pressures to meet deadlines. y Brazos County Template Revision 1.2 08/1512012 o, tiN Job Description rreR� Last Updated: June 2021 Class Number: B2351 Title: Information and Supply Clerk Pay Group: 10 Department: Tax Office FLSA Status: Non Exempt Reports To: Tax Assessor/Collector Approved Date: EEOC Category: Office and Clerical General Summary: Performs a variety of clerical and cashier duties for the Tax/Assessor Collector's Office. Essential Duties: Other duties may be assigned. NOTE: All Tax Office Employees report to the Tax Assessor/Collector through the Chief Deputy. Please refer to Tax Office Organizational Chart.Assists the public in person,by telephone,and by mail concerning department information,researching records,filling out forms,and resolving relevant problems;Processes and tracks purchase orders and vouchers for the Tax Office. Monitors office supply levels and budget fund balances.Responsible for time cards and employee files. Oversees and processes postage and mail services for Brazos County. Performs general clerical duties as required,including filing,scanning,indexing,recording information,and making copies. Other Duties as assigned. Supervision Received: Given: This is a non-supervisory position. Education Required: High school graduation or its equivalent,plus at least six months of office experience,or any equivalent combination of education and experience which provides the required knowledge,skills,and abilities. Preferred: Experience Required: To perform this job successfully,and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge,skill,and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Certificates, Licenses, Re istrations Required: None Preferred: County Judge Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job,the employee is regularly required to sit;use hands to finger,handle,or feel;reach with hands and arms;bend and kneel;and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds,such as books and stacks of records. Specific vision abilities required by this job include close vision,distance vision,and ability to adjust focus. V®Io 31—+ pg. 2�� Knowledge, Skills, & Abilities Typical: Standard office practices and procedures,including handling cash and making change.Operate computers and standard office equipment;read and understand manuals,journals,policies and procedures,and office memos;write form letters,memos,and accurate telephone messages;perform basic mathematical calculations,including making change;communicate effectively,both orally and in writing;and maintain effective working relationships with co-workers and the general public. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this Job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team;to perform tedious,exacting work,and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously,and to work under time pressures to meet deadlines. v®o a 314 I Pg 0 2U3 Beams County Template Revision 1.208115/2012 o Job Description �¢� Last Updated: June 2021 Class Number: B2339 Title: Motor Vehicle Training Coordinator Pay Group: 15 Department: Tax Office FLSA Status: Non Exempt Reports To: Tax Assessor/Collector Approved Date: EEOC Category: Office and Clerical General Summary: Performs a variety of clerical and cashier duties for the TaxlAssessor Collector's Office. MV Training Coordinator is responsible for the same duties as the Clerk I,II,and III positions as well as work organization,inventory and reporting within their department. They assist the supervisory staff and maintain the flow of communication between the clerical and supervisory staff members. The MV Training Coordinator is responsible for maintaining the training manuals for the Motor Vehicle Department and overseeing the progress of each new motor vehicle clerk as well as disseminating new information to the department staff. Essential Duties: Other duties may be assigned. NOTE: All Tax Office Employees report to the Tax Assessor/Collector through the Chief Deputy. Please refer to Tax Office Organizational Chart.Assists the public in person,by telephone,and by mail concerning department information,researching records,filling out forms,and resolving relevant problems;Performs general clerical duties as required,including filing,scanning,indexing,recording information, and making copies.Processes vehicle registration applications,including receiving payments and issuing sticker/receipts.Processes vehicle title transfers,including assisting customers with required documentation and examination of title paperwork for accuracy and completion.Processes various permit applications. Assists with processing beer and liquor license renewals,including receiving payments and issuing receipts.Assists bookkeeping department with cash balancing duties.Must maintain current knowledge of Texas Transportation Code as it affects registration and title processes. Other Duties as assigned. Supervision Received: Given: This is a non-supervisory position. Education Required: High school graduation or its equivalent,plus at least six months of office experience,or any equivalent combination of education and experience which provides the required knowledge,skills,and abilities. Preferred: Experience Required: To perform this job successfully,and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge,skill,and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Certificates, Licenses, Registrations Required: None Preferred: Duane Peters Date oun yTuge V0 I. ` � Mg. a��- Ph sical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job,the employee is regularly required to sit;use hands to finger,handle,or feel;reach with hands and arms;bend and kneel;and talk and hear. The employee frequently Is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds,such as books and stacks of records. Specific vision abilities required by this job include close vision,distance vision,and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Standard office practices and procedures,including handling cash and making change.Operate computers and standard office equipment;read and understand manuals,joumals,.policies and procedures,and office memos;write form letters,memos,and accurate telephone messages;perform basic mathematical calculations,including making change;communicate effectively,both orally and in writing;and maintain effective working relationships with co-workers and the general public. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team;to perform tedious,exacting work,and to switch from one task to another. The employee is frequently required to perform multiple tasks simultaneously,and to work under time pressures to meet deadlines. Vol. t+y Ft n�4 4oa ~rr o'r sF° BRAZOS COUNTY Payment Authorization Vendor#: 1335 Division: 36000100 Pay to: Avinext Today's Date: 918121 Address: 1400 University Dr. E. College Station.TX 77840 Attach ALL supporting data such as invoices,meal and hotel receipts,airline tickets,seminar brochure(s)or syllabus, brochure(s)or syllabus,registration forms,etc. INVOICE INVOICE UNIT DATE NUMBER DESCRIPTION QUANTITY PRICE TOTAL 913121 316554 Lead AN technician 2 125.00 250.0 request is on court 9114/21 7,the requisitioner,hereby certify that the item(s)and/or FREIGHT service(s)on this requisition have been or will be used TOTAL $ exclusively for the benefit of Brazos County. They have been purchased in compliance with Section 262.021- FUND DIVISION ACCOUNT PROJECT# AMOUNT Section 262.034 of the Local Government Code. I further 36000100 65150000 $ 250.00 certify that 1 am aware of the criminal penalties resulting from the violation of these State laws." 4" &4�k I equisitioned By Approved/County Judge TOTAL $ Approved/County Auditor Vol. P9.— Qu C. Page 1 of 1 INVOICE 316554 Avine'3,�--Jt The Personal Computer Store,Inc. Invoice Date: 9/3/2021 1400 University Dr.East-College Station,Tx 77840 Purchase Order: Amanda Rutledge Phone(979)846-9727 Fax(979)268-1017 s Terms: Net 30 days y Ticket/Project: 190788 Quote: 0194895 Salesperson: LEON Ship Via: Will Call STD GRD . . . Brazos County-IT Department Brazos County-IT Department Trevor Lansdown Trevor Lansdown 205 East 27th Street 205 East 27th Street Bryan,TX 77803 Bryan,TX 77803 Part# Mfg Part# Description Qty Shipd BkOrd Price Ext. Price SER10008 SER10008 Avinext Lead AN Technician 2 2 0 125.00 $250.00 Subtotal $250.00 Freight $0.00 Tax $0.00 Total $250.00 Balance $250.00 Please Pay from this Invoice Printed on 9/7/20212:01:56 PM A Finance charge of 1.5%per month(Annual Percentage Rate 18%)will be charged on all amounts 30 Days or more past due.All returns must be within 30 days of date of sale with proof of purchase and are subject to a 15%restocking fee.Product and all packaging must be returned in the original condition.Returned software must be unopened.Special orders are returnable only at the discretion of management. Phone:(979)846-9727 Fax:(979)268-1017 Internet:http://www.Avinext.com Vendor ID:1-74-2511528-8 VOA- 3+I Pri �c� 4ATa opr f o��TY OF�4rryC BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Road and Bridge NUMBER: CC2021 Payment Authorization Statewide Materials DATE OF COURT MEETING: 9/14/2021 ITEM: Requestfrom Road and Bridge for approval of Payment Authorization to Statewide Materials Transport,Ltd.in the amount of$600.61. A Purchase Order was obtained in advance but closed before the final invoice was received. TO: Commissioners Court FROM: Karen Tyler DATE: 09/07/2021 FISCAL I MPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Tvoe DOC147.pdf Invoice Backup Material APPR .. D Duane Peters Date County Judge V®I. 'Jpg. :. �►o£"r.4 .. Statewide,tvtatcrials Transport. Ltd. 9 : .PO Box�1086.w Manor,Tx 78653 1 Ph(512)`279-7635 Fax(512j2794639 Cosiother_Info:.'.::::'• ' Envoice No;SRBZ4 b191 . :Brazos County... Yinvmtet�JS191 �•• ' Audit6rs:Ofr1ce.,- :° '::::' Uatei08%25/2Q21 . ::•:::., 1'O:Box.914 1'etiris:s:tviri'3i► ..::-: `• . Bryan;TX 77803:. Detailed.-Ticket Actively-.:'.'. .. `:::°.::: :-- . . . •.. � • . . - Ticket ,Truck Nn;.:;.:; '::;..;. Item > Job Date Qry:_ °.Rate DUE, Edward Si3tiseda dba E&J; Freight 1. 747654 SW46741 .07!30121 '25.13 $_3.90 5600.61 Trans oi•ts-.5316=BME 130 Tons)) .:.... Balance CatriedOver S600:61 . .... .. .. ........: . _ Copics of al l Scale Tickets lire available on htfps:%sccorestatewidenidlerinls.com/far 9.0 days ,- ::.: ' r.. please make all checks p5yabic to Stateside Dlaterials Transport;Lttt Thank you for your business : :::. i. w. w. ae �rSp,lhaeunawewia�mateA+iamm7/tcewtinytmateo.yy,70•t BV�4EsnafirJcntmnpe ... TEXAS -91y I SVSTEM Plan Agreement for Plan Year 2022 Brazos County— 120 Effective as of Jan. I, 2022 Employee Deposit Rate: 7% Employer Matching: 225% Prior Service Credit: 120% Renrenaen Lhgibilit* 4 X+; r Sss T' c zy At 60 (Vesting) 8 years of service Rule of 75 years total age+service At Any Age 30 years of service onatBenefitstr � „h, n � � =1 �:� Partial Lump-sum Payment at Retirement: No Group Term Life: None enfement,P an Fun`; x ; '` � . Elected Rate: 16.75% Retirement Plan Rate: 16.75% Group Term Life Rate: N/A Total Contribution Rate: 16.75% Certification I certify that the plan agreement for the participation of Brazos County in TCDRS for the 2022 plan year truly and/accurately reflects the official action taken during properly posted and noticed meeting on (mm/dd/yy)by the Commissioners Court and such action is recorded in the official minutes. �e Printed Title. County Judge: Date: TCDRS*Barton Oaks Plaza IV.Ste.500* 901 S.MoPac Expy.*Austin,TX 78746*800-651-3848* I=512-328-8887*www.tcdrs.org V09. 31+1 pg. 0 @Smart rarrazn.!Zf amara CORRECTIONS SIMPLIFIED. wwwsmartcommunications.us ©888.253.5178 1049172"St. Seminole,FL 33777 Master Services Agreement This Master Services Agreement(this "Agreement") is by and between Brazos County, hereinafter referred to as "Customer,"and Smart Communications Holding, Inc. and/or its designated subsidiary or assignee,with principal offices located at 1049172 d Street,Seminole,FL 33777,hereinafter referred to as"Provider." This Agreement supersedes any and all other agreements made between the Parties,written,oral or otherwise. Whereas, Customer desires that Provider install an inmate communications system(s) and provide inmate communications and maintenance services according to the terms and conditions in this Agreement,the accompanying the Schedule of Services, and according to Customer's RFP No. 21-065 entitled "Electronic Communications Services"and Provider's Response thereto,which are incorporated by reference into this Agreement,and; Whereas,Provider agrees to install the inmate communications system(s) and provide inmate communications and maintenance services according to the to the terms and conditions in this Agreement,the accompanying the Schedule of Services, and according to Customer's RFP No. 21-065 entitled "Electronic Communications Services" and Provider's Response thereto,which are incorporated by reference into this Agreement. Now therefore,in consideration of the mutual covenants and agreements hereinafter set forth,the Parties,intending to be legally bound,agree as follows: 1.Systems.This Agreement specifies the general terms and conditions under which Provider will perform certain inmate related services and systems(the"System(s)")for the Customer.Additional terms and conditions with respect to the Systems will be specified in the Schedules entered into by the Parties and attached (the"Schedules"). The Schedules are incorporated into this Agreement and are subject to the terms and conditions of this Agreement.In the event of any conflict between this Agreement and a Schedule,the terms of the Schedule shall govern. 2.Use of Systems and Exclusivity. In exchange for Provider installing, providing, and supporting its System and inmate communication services throughout Customer's Facility at no cost to Customer, Customer acknowledges, agrees,and grants to Provider the exclusive right to provide such services in Customer's Facility. Provider shall have the exclusive right to install, maintain, and derive revenue from and through Provider's inmate communication services and Systems including,without limitation,the related hardware and software,located in the Customer Facility as identified on the Schedules.Customer agrees that it will not resell,grant,or provide access to Provider's services or System, directly or indirectly, to any third party unless agreed to by Provider in a separate written agreement. During and subject to the terms and conditions of this Agreement,Provider shall be the sole and exclusive provider of inmate telephone services(ITS)and all inmate communication services available on or provided by a tablet or kiosk system as set forth in the accompanying Schedule(s), including but not limited to video and data services (e.g., electronic video visitation,electronic messaging and email,texting,photo delivery,and electronic entertainment)and inmate software applications(e.g.,electronic delivery of routine postal mail,electronic medical or general requests, electronic grievances,electronic law library,and electronic education).. 3.Hardware and Software License.For the term of this Agreement,Provider grants Customer a non-exclusive,non- transferable license to access and use certain proprietary computer software and hardware products and materials in connection with our inmate services and Systems. Provider will provide free of charge all Software upgrades, modifications, and updates. All hardware upgrades, modifications and updates will be done at Provider's sole discretion. Provider makes no representation or warranty as to the legality of monitoring or archiving such communications and activities. 4.Ownership. Smart Communications is and shall remain the owner of the equipment provided by Smart Communications whether or not physically attached to real estate. 5.License Restrictions:The Software is to be used solely in connection with Provider's Services by Customer and Page 1 of 6 Master Services Agreement i Brazos County,TX Vol. pg.-2-1 SM'' art CORRECTIONS SIMPLIFIED. www.smartcommunicatlons.us ©8881253.5178 f6 1649172"St.l Seminole,FE 337.77 inmates housed at Customer's Facility in connection with Provider's services and Systems.The Hardware is to be used solely by inmates housed at Customer's Facility to access Provider's services and Systems.Unless and only to the extent that this Agreement expressly permits,Customer must not: i,permit any parent,subsidiary,affiliated entity or third party to use the Hardware or Software; ii,rent, lease, lend, assign, sublicense, encumber or otherwise transfer or attempt to transfer the Hardware or Software or any portion thereof; iii.alter,create derivatives of,or modify the Hardware or Software in any way,or allow a third party to do so; iv.connect the Software or Hardware to any third-party products or services that were not approved of in writing by Provider; , v.distribute or otherwise make the Hardware or Software or any password,key,or other access code for the Software available to any third party; vi.reverse engineer,decompile,or disassemble the Hardware or Software,or allow a third party to do so; vii.defeat or work around any access restrictions or encryption in the Software,or allow a third party to do so; viii,remove, minimize, block, or modify any titles, logos, trademarks, copyright and patent notices, digital watermarks,disclaimers,or other legal notices that are included in the Software,whether or not they are Provider's or a third party's; 6.Title.Provider shall have and retain all rights,title,and interest in the products and services provided to Customer. The Hardware,Software,Systems,networking,and cabling,including all modifications and updates of Software,shall at all times remain the sole and exclusive property of the Provider.Any trade secrets,methodology and processes of our services and Systems constitute proprietary information of Provider,regardless of any part or portion thereof is the subject of a valid copyright or patent.During the term of this agreement and for the time period(s)as stated in the Schedule for Systems,we will provide you access to the records. 7.Term.This Agreement shall commence on the effective date and shall continue for a period of two(2)years from the date of system going live. After the original two (2)year term,this Agreement may be optionally renewed for three(3)additional one(1)year terms upon written notice by Customer or as otherwise agreed by the Parties. 8.Indemnification and Limitation of Liability. To the maximum extent permitted by applicable law,Provider shall indemnify and hold harmless Customer,his agents,servants and employees from any and all claims,actions,lawsuits, judgments or liabilities of any kind whatsoever deriving from negligent acts or omissions of the Provider,its agents or sub-contractors. Provider shall also indemnify, defend, and hold harmless Customer from any and all liability arising out of Provider's installation or removal of equipment. Each Party agrees that it shall be solely responsible for the negligent or wrongful acts of its own employees.However,nothing contained herein shall constitute a waiver by Customer of its sovereign immunity or other applicable State Statutes.Notwithstanding anything to the contrary in this Agreement or Schedules,in no event will Provider's liabilities under this agreement,whether under contract law, tort law,warranty,or otherwise,exceed the total amount of revenue received by Provider pursuant to this agreement, during the twelve(12)month period before the date the claim arose. 9.Confidential Information and Non-Disclosure.The parties acknowledge that in their performance of their duties hereunder either party may communicate to the other (or its designees) certain confidential and proprietary information, including without limitation information concerning the party's services and know-how, technology, techniques,or business or marketing plans related thereto(collectively,the"Confidential Information")all of which are confidential and proprietary to,and trade secrets of,the disclosing party(the"Disclosing Party"). As a condition i to the receipt of the Confidential Information from the Disclosing Party,the receiving party(the"Receiving Party") shall,at all times during and after the tern of this Agreement(i)not disclose in any manner,directly or indirectly,to any third party any portion of the Confidential Information;(ii)not use the Confidential Information in any fashion except to perform its duties hereunder or with the Disclosing Party's express prior written consent;(iii)disclose the Confidential Information,in whole or in part,only to employees and agents who need to have access thereto for the Receiving Party's internal business purposes;(iv)take all necessary steps to ensure that its employees and agents are informed of and comply with the confidentiality restrictions contained in this Agreement;and(v)take all necessary Page 2 of 6 Master Services Agreement i Brazos County,Tx Vol. 34�H Pg. 21 A QSmarf CORRECTIONS SIMPLIFIED. www.smartsommunications.us ©838.253.5178 Fe 1049172/,St.I Seminole,FL 33777 precautions to protect the confidentiality of the Confidential Information received hereunder and exercise at least the same degree of care in safeguarding the Confidential Information as it would with its own confidential information, and in no event shall apply less than a reasonable standard of care to prevent disclosure. The Receiving Party shall promptly notify the Disclosing Party of any unauthorized disclosure or use of the Confidential Information. The Receiving Party shall cooperate and assist the Disclosing Party in preventing or remedying any such unauthorized use or disclosure.The term"Confidential Information"does not include,and the obligations and undertakings set out in this section do not apply to: (a) Information which now is in the public domain or publicly known at the time of disclosure or hereafter comes into the public domain or generally known through no fault of the Receiving Party, otherwise than by reason of breach of this Agreement;(b)Information the disclosure of which is requested or required by law,regulation,court order or a regulatory agency,provided that,prompt notice of such requested disclosure shall be given to the Disclosing Party,if legally permitted,so that Disclosing Party may seek appropriate remedy to prevent such disclosure or waive compliance with the provisions of this Agreement and the Receiving Party, its directors, officers, employees, agents and advisers shall reasonably co-operate with the Disclosing Party, at the Disclosing Party's sole cost and expense,if the Disclosing Party elects to challenge the validity of such requirement and/or take such steps as the Disclosing Party may reasonably require to avoid or limit such disclosure;(c)Information that was previously known to the Receiving Party free of any obligation of confidentiality;(d)Information that is independently developed by the Receiving Party without reference to or use of the Confidential Information;or(e)Information that is disclosed to the Receiving Party by a third party not under or in violation of,as the case may be,any confidentiality undertaking to the Disclosing Party.Subsections(a)through(e)of this paragraph notwithstanding,the parties agree that the technology behind the Providers Services and Systems is Confidential Information and is a trade secret of Provider. 10.Default and Termination.If either party defaults in the performance of any obligation under this agreement,then the non-defaulting Party must give written notice to the defaulting Party specifically describing the nature of default and clearly notifying the defaulting party that the written notice is being provided pursuant to this provision. The defaulting Party shall have thirty(30)days after receipt of notice of default to cure. If it is not reasonable to cure the default within 30 days, then the right to cure period shall be extended to a reasonable cure period as long as the defaulting Party has made good faith attempts to cure the default.Upon termination of this Agreement,Provider shall remove all hardware and software Systems except for the cabling and conduit which shall become the property of the Customer. Provider shall have the right to immediately terminate this Agreement if Customer breaches the Confidentiality or Non-Disclosure provisions of this Agreement. 11.Insurance.Provider shall maintain at its sole cost and expense for the duration of this Agreement insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the Provider,its agents,representatives,volunteers,employees or subcontractors.The Provider's insurance coverage shall be primary insurance with respect to the County,its officials,employees and volunteers.Any insurance or self-insurance maintained by the County, its officials, employees or volunteers shall be considered in excess of the Provider's insurance and shall not contribute to it.Further,the Provider shall include all subcontractors as additional insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.All Certificates of Insurance and endorsements shall be furnished to the County's Representative and approved by the County before work commences. The following insurance policies are required for covering all work performed under this agreement: a. Commercial General Liability — minimum combined single limit of$1,000,000; excess liability umbrella policy in the amount of$2,000,000.00. Customer shall be named as an additional insured and policy must include waiver of subrogation stating`Texas Waiver of Our Right to Recover From Others Endorsement." b. Cyber Liability—minimum limit of$2,000,000.00 per occurrence or claim,$2,000,000.000 aggregate. Coverage shall be sufficiently broad to include claims involving infringement of intellectual property, including infringement of copyright,trademark,trade dress,invasion of privacy violations,information theft,damage to or destruction of electronic information,release of private information, alteration of Page 3 of 6 Master Services Agreement I Brazos County,TX Vol. 3� � I-9.2 �3 Smar CORRECTIONS SIMPLIFIED. `wwwsmarteommunications.us' ©•999.253.5179 '164917214St.]Seminole,FL.33777 electronic information, extortion and network security. Coverage shall also be provided for breach response costs,regulatory fines,penalties,and credit monitoring expenses with limits sufficient to meet the foregoing obligations. c. Automobile Liability—minimum combined single limit of$600,000.000 per occurrence for bodily injury or property damage. d. Worker's Compensation—minimum limit of$500,000.00 for each accident. Must include waiver of subrogation stating"Texas Waiver of Our Right to Recover From Others Endorsement." 12.Provider shall maintain automobile insurance including bodily injury and property damage including all vehicles owned,leased,hired and non-owned vehicles with limits of not less than$1,000,000 combined single limit covering all work performed under this contact.Provider shall provide Worker's Compensation Insurance, on behalf of all employees who are to provide a service under this contract,as required by Florida(LAS),Chapter 440,and Employers Liability with limits of not less than$100,000 per employee per accident. Customer agrees to furnish to Provider timely written notice of any claim,demand,or cause of action made or brought against Customer or where Provider is listed as a Co-Defendant arising out of or relating to the Systems and Services we provide to you. 13.Employees.Provider represents that it has,or will secure at its own expense,all personnel required in performing its obligations under this Agreement.All of the services required hereunder will be performed by the Provider or under its supervision and all personnel engaged in the work shall be fully qualified to perform such services.Provider and any subcontractors used in the performance of the responsibilities listed herein must maintain a drug-free workplace policy.Customer acknowledges that Provider is an independent contractor and nothing in this Agreement is intended nor shall be construed to create an agency relationship, and employer/employee relationship, a joint venture relationship or any other relationship allowing Customer to exercise control or discretion over the manner by which Provider performs hereunder. Provider expressly agrees that it shall be solely responsible for supervising its employees,that it shall comply with all rules,regulations,orders,standards and interpretations promulgated pursuant to the OSHA Act of 1970, including but not limited to training, recordkeeping, providing personal protective equipment,lock/tag out procedures,material safety data sheets and labeling.Provider certifies that neither it nor any subcontractors used to accomplish its obligations hereunder,shall employ unauthorized aliens. Provider certifies that in accordance with the provisions of Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity Act of 1972 and Executive Order 11914,that neither it nor any subcontractors used to accomplish its obligations hereunder discriminate on the basis of race,color,sex,religion,age,national origin or disability in their employment practices. Miscellaneous 14.Warranty Against Contingent Fees. Provider warrants that no person or selling agency has been employed or retained to solicit this contract upon an agreement of understanding for commission, percentage, brokerage or contingency,except bona fide employees or selling agents maintained by the Provider for the purpose of securing business. 15.Subcontracts. Provider shall be allowed to use subcontractors for the purpose of completing the provisions of this Agreement. 16.Provider Personnel.All Provider personnel being permitted to work in the Customer Jail Facility will be subject to a security/background check by the Office of the Sheriff. 17.Provider Cooperation.Provider shall,at all times observe and comply with all Federal,State,and local municipal laws, ordinances, rules and regulations in any way affecting the Agreement. The Provider shall maintain regular communications with Customer, or its designees, and shall actively cooperate in all matters pertaining to this Agreement. Page 4 of 6 Master Services Agreement I Brazos County,TX 5 pg. -� �: mrt Ji J1'J 1171]1�: 1N;u n CORRECTIONS SIMPLIFIED, Q 888.253.5178 1049172-1St.I'Seminola,FL 33777 18.Public Information.Neither the Provider nor the Customer shall publish any findings based on data obtained from the operation of this agreement without the prior consent of the other party, whose written consent shall not be unreasonably withheld. 19.Permits and Licenses. All permits and licenses required by Federal, State, local laws, rules, and regulations necessary for the implementation of the work undertaken by the Provider pursuant to the Agreement shall be served and paid for by the Provider.It is the responsibility of the Provider to have and maintain the appropriate certificate(s) valid for work to be performed and valid for the jurisdiction in which the work is to be performed for all persons working on the job for whom a certificate is required. 20.Third-party Rights. The rights,obligations and duties contained in this Agreement shall exist exclusively between the Parties.The Parties expressly agree and intend that they alone shall have the exclusive rights to seek legal or equitable enforcement,remedy,injunctive relief or to bring a breach of Agreement action.The Parties do not intend to create,nor shall this Agreement be construed to create in any other individual or entity the status of a third-party beneficiary. 21.Public Entity Crime. Provider confirms its understanding that a "public entity crime" as defined in Paragraph 287.133(1)(g),Florida Statutes,means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States,including but not limited to,any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any state or of the United States and involving antitrust, fraud,bribery,collusion,racketeering,conspiracy,or material misrepresentation.Provider hereby certifies that neither its officers,directors, executives, partners, employees, members, nor agents who are active in the management of Contractor have been charged with and convicted of a public entity crime subsequent to July 1, 1989. 22.Waiver of Breach.The waiver by either party of a breach or violation of any provision of this Agreement shall not operate as,or be construed to be,a waiver of any subsequent breach of the same or other provision hereof. 23.Compliance with Laws. Provider shall comply with all Federal, State and local laws, rules, and regulations applicable to the services or payments for services under this Agreement. 24.Governing Law.The parties mutually consent to the jurisdiction of and agree that any litigation arising hereunder shall be brought and completed in Brazos County,Texas and governed by the laws of the state of Texas. 25.Attorney Fees.In the event of litigation concerning this Agreement,the Parties shall each be responsible for their own attorney's fees and costs. 26.Completeness of Agreement. This Agreement, together with any additional or supplementary Schedules or documents incorporated herein by specific reference contain all the terms and conditions agreed upon by the parties hereto,and no other agreements,oral or otherwise,regarding the subject matter of this Agreement or any part thereof shall have any validity or bind any of the Parties hereto.This Agreement may be amended or revised only in writing and signed by all the parties. 27.Force Maieure.Provider will not be deemed in violation of this Agreement if it is prevented from performing any of its obligations hereunder for any reason beyond its control, including without limitations, strikes, inmate disturbances,failure of Customer to provide proper security services,acts of God,civil or military authority,acts of public enemy, war, terrorism, accidents, fires, explosions, earthquakes, floods, or any similar cause beyond the reasonable control of either Party. 28.Assignment.Provider may assign this Agreement or any interest herein at any time to any parent,successor,or subsidiary with prior written notice to Customer. 29.Severability. In the event any provision of this Agreement is held to be unenforceable for any reason, the Page 5 of 6 Master Services Agreement I Brazos County,TX VOL Pg.�,��J --- - 5cr art rof=s z—j hr rA -nm. CORRECTIONS SIMPLIFIED: • ,��wwwsmartcommunicatlons,us Q 888.253.5178 10491720 St.i Seminole,FL 33777 unenforceability thereof shall not affect the remainder of the Agreement which shall remain in full force and effect and enforceable in accordance with its terms. 30.Matters to be Disregarded.The titles of the several sections,subsections and paragraphs set for in this Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of the provisions of this Agreement. 31.Interpretation.The language in this Agreement is to be construed according to its plain meaning and not strictly for or against either party.The parties have reviewed this Agreement and no ambiguities are known to exist;however, to the extent any ambiguity is later discovered,any rule that such ambiguity is to be resolved for or against either party does not apply. 32.Notices.Any notices,demands,payments or reports required by this Agreement shall be in writing and sufficient if sent by the parties hereto via registered or certified United States mail,postage prepaid,to the notice addresses noted below the Parties signatures on the signature page. 33.Counterparts.This Agreement may be executed in one or more counterparts,each of which shall be deemed to be an original,but all of which together shall constitute the same Agreement. Any signature page of any such counterpart, or any telecopy or other electronic facsimile thereof,may be attached or appended to any other counterpart to complete a fully executed counterpart of this Agreement,and any telecopy or other electronic transmission of a signature shall be deemed an original and shall bind the party who made such signature. 34.Authority. Each Party represents and warrants that it has the authority to enter into this Agreement,and that the individual signing on its behalf likewise has authority to do so. IN WITNESS WHEREOF,the Parties have caused this Agreement to be executed by the duly authorized Officers and Agents and have set their hands and seals hereto as of the day and year written below. stomer: azos C my Provider-Smart Communications Holding,Inc. By: By:_ f Name: Duwe' -r •l. C-A 5 Name:Jon Logan Title: LIC�r Title:CEO Date: Date: September 1,2021 Email: Email: Ion.logan(a?smartcommtuiications.us Notice Address: Notice Address: Brazos County Purchasing Dept. 10491 72"d St. 200 S.Texas Ave.,Suite 352 Seminole,FL 33777 Bryan,TX 77803 Page 6 of 6 Master Services Agreement Brazos County,7X V®I. Pg. OQ1 �.P Sm art. irJaUrd nr ra-n,8 CORRECTIONS SIMPLIFIED. wwwsmartcammunications.os ©888253.5178 1049172"St.I Seminele,FL 33777 Schedule of Services Agreement This Schedule is between Brazos County,hereinafter referred to as"Customer,"and Smart Communications Holding,Inc.and/or its designated subsidiary or assignee,,with principal offices located at 1049172 nd Street, Seminole,FL 33777,hereinafter referred to as"Provider."This Schedule is part of and governed by the Master Service Agreement,executed by the Parties,Customer's RFP No.21-065 entitled"Electronic Communications Services",and Provider's Response thereto(together,the"Agreement").The terms and conditions of the Agreement are incorporated herein by reference. The Customer's facility names and addresses are(collectively"Facility"): Brazos County Jail and Low Risk Facility,1835 Sandy Point Rd,Bryan,TX 77807(the"Adult Facility") Brazos County Juvenile Detention Center,1904 W State Hwy 21,Bryan,TX 77803(the"Juvenile Facility") Provider and Customer agree to the following terms and conditions in connection with Provider's installation and provision of inmate communication services to Customer's Facility: Inmate Telephone System 1. Customer grants to Provider the exclusive right to install and maintain Inmate Telephone Services within and throughout Facility,including for any future expansion of telephone service to buildings or locations under control of Facility,during the term of this Agreement. 2.Provider shall provide each inmate with two free calls per week,up to ten(10)minutes in length each,to satisfy the needs of indigent inmates.Following use of these free calls,Provider's standard rates shall apply. 3.Provider shall establish rates for telephone services as set forth below. N INA MI Call Type Surcharge Collect Pre Paid Prepaid Collect Debit Local N/A $0.16 $0.16 $0.16 IntraState N/A $0.16 $0.16 $0.16 Interstate N/A $0.12 -$0.12 $0.12 International N/A $0.16 $0.16 $0.16 Inbound Voicemail $1.00 N/A N/A N/A 4.This Agreement includes all other premises,whether now existing(e.g.,if a different vendor has a contract and equipment at such premises,this clause applies at the earliest termination opportunity)or subsequently acquired, under the control of Customer within Provider's service areas.Customer will advise Provider in writing,,of newly opened,acquired,or available premises,promptly,and Provider can evaluate installation of its telephone services at these premises. Page i of 9 Schedule of Services Agreement I Brazos County,TX Vol. .@Smart. . rJ—i-13 7�oJn,9�.?;l�7:JrlJ . CORRECTIONS SIMPLIFIED. tri wwwsmartcommunicarions,us �.88825351T8 104917205t.15emi;ole,FL 33777 5.In consideration of the compensation paid to Customer under this Agreement,Customer expressly waives carrier selection rights,where applicable,and Provider expressly reserves the right to select and/or contract for the local, intraLATA and interLATA carrier selections for the telephones subject to this Agreement and intended for placement at Customer locations. Smart Communications'Responsibilities(Inmate Telephone System) 6.Provider's telephone services and system are provided by way of Provider's Smart-EVO' ITS terminals,which will be installed in quantities and at locations that are mutually agreed upon by both parties. 7.Provider shall service and maintain its telephone system and Smart-EVO"m ITS terminals at Provider's expense, except as otherwise agreed upon herein. 8.Provider shall comply with the Americans with Disabilities Act(ADA)for all equipment it provides. 9.Provider shall provide the Customer an annual review of revenue performance,facility service needs,and expansion requirements and will discuss with the Customer the appropriate action to be taken by Provider at the Customer's request. Commissions and Payments 10.Provider agrees to pay Customer certain commissions collected from its inmate phone system.Said commission is based upon Customer's grant to Provider exclusivity for the services described herein,including secure two-way messaging,video visitation,and entertainment. 11.Provider shall make monthly commission payments to Customer in the amount of eighty percent(80%)of revenues generated from all phone calls made on its Inmate Telephone System,regardless of call type or call rate. Provider shall also pay Customer one hundred percent(100%)of revenues from inbound voicemail. 12.Provider shall pay commissions to Customer on a monthly basis,no later than thirty(30)calendar days from the end of each calendar month for which the inmate telephone services are provided. 13.Commission schedule is based on rate caps as of the time Provider's proposal was made. To the extent the Federal Communications Commission(FCC)or other governing body changes allowable rates,Provider shall have the right to renegotiate commissions,which the parties agree to do in good faith. Customer's Responsibilities(Inmate Phone System) 14.Customer agrees to provide adequate space for installation of Provider's Smart-EVO' ITS terminals,and easy accessibility for inmate use during the normal operating hours.In the event Customer is not the owner of the premises,Customer shall,where necessary,obtain permission from the building owner or owner's agent for the placement of the ITS terminals,and shall be responsible for any fees for use of required riser cable and electric power. 15.Customer agrees to maintain the area around the ITS terminals and ensure safe and ready access by inmates. 16.Customer agrees to allow Provider access to perform maintenance during the established hours of accessibility as jointly agreed by the parties,except when access must be denied to ensure the safety of Provider service personnel and/or to maintain institutional control. 17.Customer agrees to allow Provider,with prior written approval of Customer,access to and use of house cable and inside wire at no cost,in order to install and provide telephone service.Any new house cable or inside wire Vol. (9s , i.t CORRECTIONS SIMPLIFIED. 0 wwwsmartcommunlcations.us Q 888.253.5178 1049172v St. Seminole,R 33777 required during the contract term will be at the sole expense of the Provider,unless otherwise negotiated with Customer. 18.Customer agrees that any relocation,expansion,addition,or removal of ITS hardware,equipment,or terminals, which would result in extraordinary expenses must be agreed to by Provider in advance of the cost being incurred or alternately,the cost be paid by Customer. 19.Customer agrees to exercise reasonable and ordinary care to prevent the loss through theft or damage to the ITS terminals and equipment from any source. 20.Customer agrees to,at its option,purchase and provide enclosures at its own expense for Telephones.In the event Customer elects to provide its own enclosures,Customer shall be responsible for installation and maintenance of said enclosures. 21.Customer represents and warrants that Provider's ITS system will be installed on property owned by the Customer,or if Customer is not the owner of the premises,Customer has obtained permission from the Facility's owner or owner's agent. Smarffablet7 and Secure Network 22.The SmartTablet'"system and its entire supporting infrastructure are provided at no cost to Customer or inmates, including free of any rental or access fees. 23.Provider will furnish the proprietary SmartTablet7 on a 1:6 inmate to tablet ratio based on the Average Daily Population("ADP").Sufficient reserve tablets shall also be provided. Customer shall determine which inmates have access to the SmartTableO. 24.The SmartTabler is a custom,wireless,ruggedized and correctional grade tablet of our custom specifications that will connect to our secure network. 25.The SmartTablet"m software operating system and applications are all custom-compiled for a corrections environment to ensure that only the minimum operating system components and applications are present. The inmate only has access to applications that are approved for their use,and the operating system is only allowed to connect to our own secure wireless network within the facility. 26.The network itself is designed to facilitate applications within a corrections environment. We utilize a deny-by- default policy on all traffic,so nothing may traverse the network unless specifically allowed and enabled. We utilize a defense-in-depth strategy which employs many layers of security. If any one layer of security is breached,there are many others to provide continuing protection. Distribution and Refurbishment Plan(SmartTabliets"ti 27.We will provide a tablet charging station and"home base"within each housing unit within the facility. These home bases will be permanently installed into a housing area(e.g.waIl mounted). Each home base provides the necessary connections for charging the tablets,as well as a convenient storage location to ensure all tablets are accounted for during non-usage times. 28.Each tablet is assigned to a specific housing area and will only allow inmates within that housing area to sign in _and use a tablet. Individual tablets are not assigned to specific inmates. Any inmate in a given housing unit may use any tablet that is assigned to that housing unit. If a tablet that an inmate is using stops working,they can return it to a deputy for maintenance,and then take a different tablet and sign on and gain full access to their account and content. Provider will provide to the Customer a sufficient number of extra SmartTableO so that the available number of SmartTablets will always meet the approved ratio.In the event a tablet stops working,no longer holds a charge,is damaged,or is otherwise in need of service,facility staff can replace the malfunctioning tablet with a new Page 3 of 9 Schedule of Services Agreement i Brazos County,TX v®I. 34 Pg a-1 Smart CORRECTIONS SIMPLIFIED, trjj wwwsmartcommunioatlons.us• ©888.253.5178 1049172m St.I Seminole,FL 33777 working SmartTableim. We will provide pickup and delivery of malfunctioning and replacement SmartTablets� at no charge to the Sheriffs Office. Damage(SmartTablet;'ti 29.The tablets provided are ruggedized for use in a correctional setting.They have been drop tested from two stories high to a concrete floor without damage;however,if an inmate is determined,they can be damaged enough to require repair.Should this occur,the facility will be required to fill out a damage report form.We will seek restitution from the inmate with the assistance of your agency.During the term of the contract,should the number of intentionally damaged tablets exceed 10%of the original provided tablet inventory for a given twelve(12)month period,the facility will be responsible for the cost of the new replacement tablets. Ts SmartInmate' Electronic Messaging 30.Provider will provide a fully functional electronic messaging system for the inmates of the Customer's Facility (SmartInmatew).Provider is responsible for providing and installing all of the hardware,the software to include the operating systems and application software,and all networking requirements needed for operation of the system. Provider shall be exclusively entitled to all revenue derived from electronic messaging and photo delivery. 31.Provider will provide at no cost to Customer the labor for the installation of the SmartInmatem electronic messaging system. 32.Provider will provide at no cost to Customer the labor,hardware,and software needed for the continued operating,maintaining,and networking of the electronic messaging system. 33.Provider is responsible for all the costs and future costs associated with any modification,reconfiguration,or upgrade of the electronic messaging system at the Customer's Facility.These costs do not include the costs of the actual electrical power. 34.Provider will provide each inmate at Customer's Facility with credits for two(2)messages per week at no charge,to satisfy the needs of indigent inmates. 35.Customer shall have the capability of monitoring and reviewing all electronic messages and attachments sent through the electronic messaging system,except those messages deemed to be privileged under law between attorney and client.Further,Provider will maintain a record of all electronic messages sent through the electronic messaging system for a period of seven(7)years from the time the message is sent. 36.Friends and Family can access the electronic messaging and photo delivery system via the Smartlnmate.com website. 37.Electronic Messaging,Each email message is billed at fifty cents($0.50),which corresponds to 50 credits. 38.Photo Delivery Service.Each approved photo is billed at one dollar($1.00),which corresponds to 100 credits. 39.If applicable,Provider shall pay commissions to Customer on a monthly basis,no later than thirty(30)calendar days from the end of each calendar month for which the electronic messaging services are provided. Customer's Responsibilities(SmartInmate' Electronic Messaging) 40.Customer will provide access to the Customer Jail Facilities and space within the Facilities,subject to operational security requirements,for Provider to install,network,and maintain the electronic messaging system. Emergency access to the system will be granted as needed Monday through Friday 8:00 am to 4:00 pm.Non- emergency access will be granted within twenty-four(24)hour notice by Provider. Page 4 of 9 Schedule of Services Agreement I Brazos County,TX Vol. 541 PgIgo Smart . . CORRECTIONS SIMPLIFIED: Fj wwwsmartcommunications,us Q 8662535176 1649172'St.i Seminole,FL 33177 41.Customer will include information regarding the SmartInmatemessaging system in Facility's Inmate Handbook and in all other areas where information on the Inmate Telephone System is located. 42.Customer will provide information regarding the SmartInmateT"messaging system iri at least one location next to the inmate mailing address on Customer's website,with a link to the SmartInmate.com website. 43.Upon completion of installation and appropriate system testing,Customer will allow the electronic messaging to go live within forty-eight(48)hours'notice of system availability. 44.Customer will provide a list electronically twice each day of all inmates residing in the Customer Jail Facilities and their current housing assignments.Provider will use this listing to ensure that each inmate is authorized to use only those kiosks and tablets appropriate to their housing assignment. 45.Customer will give prompt notice,in writing,to Provider of any trouble or irregularity in the functioning of the electronic messaging system,as a whole. Patented MailGuard Postal Mail Elimination®System 46.Provider is the exclusive licensee of MailGuare,the patented postal mail elimination system covered by U.S. Patent No. 1,0291,617 and multiple pending patent applications. 47.Provider shall provide its patented Mai[Guard Postal Mail Elimination®system at no cost to Customer. Provider's MailGuare service converts regular incoming postal mail into an electronic document that is delivered to the inmate recipient via the SmartTableO or SmartKiosk'"within the Customer's Facility. 48.Provider shall provide all the equipment and support services to operate the MailGuare system and transmit incoming routine postal mail into an electronic document to be delivered to the inmate on the SmartTableO or SmartKiosk at no cost to Customer. 49.For purposes of this agreement,"routine mail"means all regular incoming correspondence between inmates, family and friends and excludes all legal mail,packages,books,magazines,periodicals and religious mail.All legal mail,packages,books,magazines,or other non-routine inmate mail will still be sent to Customer's Facility for delivery. 50.MailGuardo will only integrate with and transmit incoming routine mail to the SmartTableO or SmartKiosk7. 51.Provider is responsible for all the future costs associated with any modification,reconfiguration,or upgrade of the MailGuare system at the Customer Jail Facilities.These costs do not include the costs of the actual electrical power. 52.MailGuarde shall become the Inmates'designated Agent to process and electronically deliver incoming routine inmate mail pursuant to Customer's mail policy which shall promote the intent of this Agreement. 53.Customer will instruct and publish on its website that all incoming routine mail must be sent to the designated Post Office Box for electronic delivery via the MailGuardo system. 54.Provider shall be solely responsible for the cost of maintaining the Post Office Box designated by the Customer for incoming routine mail to be sent. 55.Provider will retrieve incoming routine mail from the designated Post Office Box and process and transmit that mail in an expeditious manner. Page 5 of 9 Schedule of Services Agreement l Brazos County,TX I Vol . p9 i f t 5Mart CORRECTIONS SIMPLIFIED.- 0wwwsmartcommunications.us (9:13M253-5178 1049112e1St. Se'Nole,FL 33777 56.Provider will shred all processed mail after 30 days unless the Customer requests in writing to Provider that all of a particular inmate's mail must be stored. 57.The MailGuare public website will allow inmates to log into their account and retrieve electronic copies of their processed incoming routine mail for thirty(30)days from the date of their release from the Customer's Facility. 58.Provider will maintain electronic records for a period of seven(7)years from the date of the inmate's release from the Customer's Facility.During the term of this Agreement and upon request,we will provide Customer with electronic copies of the requested record for the purpose of inspecting,examining,and auditing the Provider's records directly relevant to Customer's Facility. 59.Mai[Guardo will provide Customer with the capability of monitoring and reviewing all electronic mail sent through the MailGuard®system,except those messages deemed to be privileged under law between attorney and client. Customer's Responsibilities(MailGuarde) 60.Customer shall be responsible for informing inmates and inmates'friends and family that all routine correspondence must be sent to the designated MailGuare Post Office Box.Customer will include information regarding the MailGuare system in the Inmate Handbook and in all other areas where information regarding the Inmate Mail Policy and Procedures are located. 61.Customer will provide information regarding Customer's incoming postal mail policy,the MailGuard®system and the MailGuard®procedure for processing and/or disposing of all incoming mail and pictures in at least one location next to the inmate mailing address on the Customer's website and very clearly state that all incoming routine mail MUST be mailed to the MailGuardo designated Post Office Box. 62.Customer will instruct on its website that all incoming routine mail must be sent to the designated Post Office Box for electronic delivery via the MailGuarde system and display information regarding the Customer's incoming postal mail policy,the MailGuardo system and the MailGuard procedure for processing and/or disposing of all incoming mail and pictures. 63.Should the Customer receive incoming routine mail instead of the designated Post Office Box,the Customer will be responsible for the delivery of said mail to MailGuardo for processing. 64.Upon completion of installation and appropriate system testing,Customer will allow the MailGuardo system to go live within forty-eight(48)hours'notice of system availability. 65.Customer will provide a list electronically twice each day of all inmates residing in the Customer Jail Facilities and their current housing assignments. 66.Customer will give prompt notice in writing to Provider of any trouble or irregularity in the functioning of the MailGuard®system. Patented Mai[Guard Lesa1TM System 67.Provider is the exclusive licensee of MailGuard Lega",the patented postal mail elimination system for legal mail. 68.Provider will provide,install,and maintain its patented MailGuard Lega1TM Mail system,which will include a sufficient number of MailGuard Lega1TM Mail Scanning Carts to handle the volume of legally privileged mail or other mail deemed to be legal mail(the"Legal Mail")to be processed by the Facility. Page 6 of 9 Schedule of Services Agreement I Brazos County,TX 9 t~L .j11C1rt . •�"�:;rarral�r�i:��sr�S�r1 CORRECTION§SIMPLIFIED. 0 wwwsmartcommunications.us Qc' 11B&253.5178 p@ 184917200 St.i Sembole,FL 33777 69.Customer acknowledges and agrees that Legal Mail must be opened in the presence of the inmate. 70.Provider will install and maintain its proprietary software and the additional infrastructure necessary to operate its patented MailGuard Legal system,at no cost to Customer. 71. The Legal Mail may be scanned in the presence of the inmate for electronic delivery to the inmate or printed to hard copy for physical delivery to the inmate,in accordance with Provider's patented MailGuard LegalTM System. 72.Customer understands and agrees that the MailGuard Legaff system does not allow for any electronic copies of Legal Mail to be monitored,reviewed,or investigated. 73.Customer agrees to adhere to all applicable laws in order to maintain the privileged nature of privileged communications while using or supervising the inmates'use of Provider's patented MailGuard LegalTM Mail system. Video Visitation 74.Provider will provide at no cost to Customer a fully functional video visitation system for the inmates of Customer's Facility.Provider is responsible for providing all hardware(i.e.tablets and kiosks),the software (including the operating systems and application software),and all networking requirements needed for operation of the system.Provider shall have the exclusive right over any other vendor to provide the services of and to derive revenue from remote video visitation. 75.Provider's video visitation system will be accessible to inmates via the SmaffableO devices and,if necessary, via SmartKioskn'devices that may be installed as agreed by the Parties. 76.Provider will provide at no cost to Customer onsite video visitation(public)kiosks and/or lobby kiosks in the quantity and at the locations as agreed by the Parties. 77.Provider will provide at no cost to Customer the labor,hardware,and software needed for the continued operating,maintaining,and networking of the video visitation system,including any public or lobby kiosks. 78.Provider is responsible for all the costs and future costs associated with any modification,reconfiguration,or upgrade of the video visitation system at Customer's Facility.These costs do not include the costs of the actual electrical power. 79.Provider will provide Customer with the capability of monitoring the video visitations,except those visitations deemed to be privileged under law between attorney and client.Provider will maintain a record of all parties of the video visitation system for a period of seven(7)years from the time of the visitation. 80.Provider shall provide each inmate with two free video visitation sessions per week,up to thirty(30)minutes in length each,to satisfy the needs of indigent inmates.Following use of these free visits,Provider's standard rates shall apply. 81.Friends and Family can access-and purchase and schedule the video visitation sessions via the Smartjailmail.com website. 82.Remote video visitation will be billed at$0.20 per minute,subject to change by mutual agreement of the parties. On-site video visitation will be provided at no charge. 83.Provider shall pay Customer a commission in the amount of fifty percent(50"/0)of the revenue collected from use of its remote video visitation system. Page 7 of 9 Schedule of Services Agreement I Brazos County,Tx I CORRECTIONS SIMPLIFIED: wwwsmartcommunications.us° (g 888.253.5178' 1049172"5t..J Semidole,FL 33777. 84.Provider shall pay commissions to Customer on a monthly basis,no later than thirty(30)calendar days from the end of each calendar month for which the remote video visitation services are provided. Grievances,General and Medical Requests 85.We shall provide at no cost to the Customer and Inmate electronic general and medical requests as well as well as electronic grievance forms via the SmartTablet"m. 86.Our System presents Inmates with a list of available forms,and once a form has been selected and submitted,it is automatically routed to the appropriate person or department for processing. Law Library 87.Provider shall provide access via the SmartTableim to a law library at no cost. The law library provides access to Federal and State statutes and case law,as well as a legal dictionary,practice manual,and other legal aides to assist inmates with researching material appropriate for their case. Electronic Education 88.Provider will provide access to its extensive SmartEC educational platform via the SmartTablet"',where a full suite of Educational Programs can be made available at no cost to Customer or the inmates. Upon completion of course work by inmates,education certificates will be provided at no charge. Electronic Entertainment 89.Provider shall provide access to its SmartEntertainment"'platform via the SmartTabletC"for streaming basic content(free)and premium content(at a rate of one cent($.01)per minute). 90.Provider shall pay Customer a commission in the amount of fifty percent(50116)of revenue collected from streaming of premium entertainment content. 91.Provider shall pay commissions to Customer on a monthly basis,no later than thirty(30)calendar days from the end of each calendar month for which the entertainment services are provided. Commissary Hosting and Integration 92.At Customer's request,Provider will host Customer's commissary vendor's menu on Provider's system,at no cost to Customer. 93.At Customer's request,Provider will integrate with Customer's jail management system(JMS)at no cost to Customer. Customer Training 94.Upon the installation of Provider's system,Provider shall provide Customer staff with extensive training for all services and features available to Customer pursuant to this Agreement. In addition,Provider will provide refresher or new training sessions to Customer staff as necessary,including as new staff is hired by Customer. Page 8 of 9 Schedule of Services Agreement I Brazos County,TX F e P . �—E' SM Ar kra�; CORRECTIONS'SIMPLIFIED., wwwsmartcommunlcations:us Q.888.253.5178 Fa10491720St.I Seminole,F1 33777 IN WITNESS WHEREOF,the Parties have caused this Agreement to be executed by the duly authorized Officers and Agents and have set their hands and seals hereto as of the day and year written below. stomer. azos oun Provider: `mart Communications Holding,Inc. By:_ By: eD `�e-��5 Name; � Nam n Logan r^� Title: t 'T "' Title:CEO Date: �l 2 Date: September 1, 2021 Page 9 of 9 Sc edule of Services Agreement I Brazos County,TX E g w w e k � ■ a » 2 -n , 2 2CL 0 � / . k 2 # � \ ƒ 0 m Ix E' ; o rD ƒ \ g w CD CL fu ( \ o & k § w > 0 2 M r) �r) CL 0 ta \ Ln (D � A . 2 : § 0 i M . i E § M . . § b g07 \ . § rcn \ Ul . . . . . . . cr ■ . . . - P w m § $ t # § 0 fA / # Q w2 E 0 @ K U) § # e R 'i Lq G $ u e t- 0 [ Ln w § tft $ 4 ri e § § 00 m Vol. pg- 'CAIIIUIU DATA SHARING AND USE AGREEMENT BETWEEN BRAZOS COUNTY AND BAYLOR UNIVERSITY THIS DATA SHARING AGREEMENT("Agreement")is made effective upon signatures of all parties ("Effective Date"),by and between Brazos County("County"),a political subdivision of the State of Texas,and Baylor University, a Texas non-profit Institution of Higher Education,on behalf of Dr. Scott Cunningham,an associate professor of economics at Baylor University,("Data Set Recipient"or"Recipient"),each"Party"and collectively the "Parties."The purpose of this Agreement is to provide Recipient with access to data(the"Data") for use in the following titled research project:Brazos County First Time Felony Offender Pretrial Diversion Program. RECITALS A. WHEREAS,the Brazos County District Attorney's Office(`BCDAO") is responsible for the prosecution of felony criminal cases in Brazos County. B. WHEREAS,the purpose of the BCDAO diversion program is to improve the overall quality and efficiency of the criminal courts by diverting low risk/low needs first-time offenders to a court-supervised program that will enhance public safety, reduce crime, hold offenders accountable, increase sobriety,and reduce costs to our community. C. WHEREAS,County and Recipient find that collaboration and research will advance the public purpose of evaluating and improving the efficacy of the BCDAO diversion program. NOW,THEREFORE, in consideration of the foregoing, and for other good and valuable consideration,the receipt and adequacy of which is hereby acknowledged,the Parties agree as follows: 1. Responsibilities of Recipient.Notwithstanding any additional responsibilities agreed to,Recipient agrees to: a. Use or disclose the Data only as permitted by this Agreement or as required by law; b. Use appropriate administrative,physical,and technical safeguards to prevent the use or disclosure of the Data other than as permitted by this Agreement or as required by law.Physical safeguards may include,but are not limited to, storage of the Data in a secure room or locked file cabinet; c. Document the safeguards developed and implemented under Section 1(b)of this Agreement; d. Report to County any use or disclosure of the Data of which it becomes aware that is not permitted by this Agreement or required by law; Vol. ?J�� Pg. e. Require any research supervisors or agents that receive or have access to the Data to agree to the same restrictions and conditions on the use and/or disclosure of the Data that apply to Recipient under this Agreement; and f. Not use the information in the Data to identify or contact the individuals whose data makes up the Data. 2. Permitted Uses and Disclosures of the Data.Recipient may use and/or disclosure the Data only in conjunction with the Research described in the preamble to this Agreement or as required by law. Further,Recipient may use and/or disclose only de- identified/anonymized data. 3. Term and Termination. 3.1 Term.The term of this Agreement shall commence as of the Effective Date and shall continue for so long as Recipient retains the Data,unless sooner terminated as set forth in this Agreement. 3.2 Termination by Recipient.Recipient may terminate this Agreement at any time by notifying County and returning or destroying the Data in accordance with Section 4. 3.3 Termination by County.County may terminate this Agreement at any time by providing thirty(30)days prior written notice to Recipient. 3.4 For Breach.Upon County's determination that Recipient has breached a material term of this Agreement,County shall give Recipient written notice of the existence of such breach and afford Recipient ten(10)days to cure it.If Recipient does not cure the breach of end the violation within this timeframe, County may immediately terminate this Agreement. 3.5 Effect of Termination. Sections 1,2,3,and 4 of this Agreement shall survive any termination of this Agreement pursuant to Subsections 3.3 or 3.4. 4. Return/Destruction of Data Upon Termination.Upon termination of this Agreement for any reason,Recipient shall return or destroy the Data received from County within ten(10)days.Destruction shall be accomplished in the manner described in the NIST Guidelines for media sanitization at https:H.csrc.nist.gov/,and shall encompass the destruction of all copies including backup tapes and other electronic backup medium. In the event that return or destruction of some or all of such Data is infeasible,Recipient shall remain obligated to protect the privacy of the Data. 5. Miscellaneous. vol. pg. �$� 5.1 Assignment and Amendment. This Agreement may not be assigned by Recipient and may not be amended or modified,except in the event that changes in Federal or State laws or regulations would materially alter any Parties' obligations under this Agreement. Should changes in Federal or State laws or regulations materially alter any parties' obligations under this Agreement,the Parties agree to negotiate in good faith to amend this Agreement to comport with such changes.Failure to agree to mutually acceptable amendment(s)by the compliance date of such change(s)will necessitate termination of this Agreement. 5.2 Authority to Sign.The persons signing below have the right and authority to execute this Agreement and no further approvals are necessary to create a binding agreement. 5.3 Governing Law. This Agreement shall be governed in accordance with the laws of the State of Texas.Venue for any dispute shall be in Brazos County, Texas. 5.4 Headings.The headings and other captions in this Agreement are for convenience and reference only and shall not be used in interpreting, construing,or enforcing any of the provisions of this Agreement. 5.5 No Third Party Beneficiaries.Nothing in this Agreement shall confer upon any person other than the Parties and their respective successors or assigns, if any, any rights,remedies, obligations,or liabilities whatsoever. 5.6 Notices.Any notices required or permitted by this Agreement shall be given in writing and shall be addressed to: Jarvis Parsons&Steve Zimmerman(Brazos County District Attorney's Office,300 E.26th Street, Suite 310,Bryan,Texas 77803) Dr. Scott Cunningham&Jonathan Seward(Baylor University, One Bear Place#98003, Department of Economics,Waco,Texas 76798-8003) Deborah Holland(Baylor University,Office of the Vice Provost for Research,One Bear Place#97310,Waco,TX 76798-7310) Notice shall be deemed received upon personal delivery or, if sent by certified or registered mail,on the fifth(5th)day after the date of mailing. 5.7 No Waiver.No provision of this Agreement may be waived except by an agreement in writing signed by the waiving party.A waiver of any tern or provision shall not be construed as a waiver of any other term or provision. 5.8 Entire Agreement.This Agreement sets forth the entire agreement and Vol. Ing �g� _. understanding between County and Recipient as it relates to the subject matter hereof, and supersedes and merges all prior discussions. 5.9 County Public Benefit.By execution of his Agreement,the Commissioners Court hereby finds that the research to be performed under the terms of this Agreement will positively impact,and provide a public benefit,to members of the population which the County serves. IN WITNESS WHEREOF,County and Recipient have caused this Agreement to be executed as of the Effective Date. Deborah Holland "RECIPIENT" Title:Assistant Vice Provost for Research Compliance Date: Brazos County "COUNTY" Title: / Date: Vo[ _ Pct. moo.__ COMMISSIONER COURT MINUTES OF SEPTEMBER 14, 2021 ARE CONTINUED FROM VOLUME 341 V®i o pg--L� Rt:aeued Strength,fua ResideMal SeMcas Agreement September I,7021-August 31,2022 CONTRACT AND AGREEMENT FOR LONG-TERM RESIDENTIAL SERVICES OF TUVENILE OFFENDERS SPACE AVAILABLE Renewed Strength,Inc. Residential Services September 1,2021 August 31 2022 This Agreement is entered into by and between Brazos County,acting by and through its duly authorized representative(hereinafter,"Juvenile probation'l and Renewed Strength, Inc acting by and through its duly authorized representative(hereinafter,"Service Provider")pursuant to license granted by the appropriate State agency with licensure or regulatory authority over the facility("Service Provider"). PURPOSE 1.00 The purpose of this Residential Services Agreement is to provide Juvenile Probation with long term residential care for children adjudicated to have committed delinquent conduct or conduct indicating a need for supervision.The Facilities to be utilized is operated by Service Provider,and are located at 110 Hambrick,Houston,TX 77060 and 2814 Aldine Bender Rd., Houston,TX 77032, TERM 2.00 The tern of this Agreement is for 12 months commencing September 1,2021—August 31, 2022. It shall be automatically renewed for one year terms thereafter,commencing September 15t and ending August 31st,unless one party notifies the other in writing,at least thirty(30) days prior to the expiration of said term,of its intention to not renew this Agreement. i SERVICES 3.01 The level of care services delivery criteria as well as the required description of the ' characteristics of children will be in accordance with the definitions determined by the Texas Department of Family and Protective Services. Service Provider will provide the following level of care services: 1 3.011 Specialized Level of Care consists of a structured,controlled residential treatment setting that is designed to provide appropriate supervision and a moderate level of therapeutic services to maintain or improve the child's functioning.These services reflect a full range of social,psychosocial,and rehabilitative interventions and may include,but are not limited to,substance abuse services,sex offender treatment special populations,mental health services and services for pregnant females. Specialized programming is developed and implemented by appropriately credentialed professionals. 3.012 The provision of individual,group and family therapy and other therapeutic interventions and programs,are managed and administered by appropriately " licensed mental health professionals(e.g.,psychiatrists,psychologists,therapists, y 1 • i� Vol, pg. �- Renewed Strength,Inc. Residential Services Agreement September 1,2021—August 31,2022 counselors or paraprofessional staff under the direct supervision of professional therapists or counselors). 3.013 Review of a child's continued need for specialized services shall be conducted at least every 90 days by an appropriate mental health professional and/or treatment team. 3.02 Service Provider will perform the following services: A. Provide basic residential services,including:standard supervision by qualified adults, food and snacks,recreation,personal hygiene items,hair cuts,transportation,school supplies,and room,(rent,utilities,maintenance,telephone). B. Provide and document paraprofessional counseling,off-campus visits or furloughs, major incidents and worker contacts.Any and all costs associated with off-campus visits or furloughs will be paid by the parent or guardian. C. Initiate and document meetings and attempted meetings among Service Provider, Juvenile Probation staff and contracted children for the purpose of justifying continued placement.Justification shall be done at a minimum of every thirty(30) days.A copy of the placement justification shall be submitted to Juvenile Probation within ten(10)working days. D. Ensure that the child's parent(s)or legal guardian(s)and Juvenile Probation are notified if a child in placement makes an unauthorized departure,becomes seriously Ill,or is involved in a serious accident.Juvenile Probation and parents will be Wormed immediately if during working hours.After normal working hours,every effort will be made to notify juvenile Probation and the parents.In the event of serious illness or accident and for any required follow-up care Service Provider shall be responsible for having the child transported to the nearesthospital or emergency care facility. E. Ensure that the resident is made available to the juvenile probation officer to participate in monthly status and progress reviews,as described in§341.506 A staff member who is knowledgeable about the resident's progress in the facility's programming participates in monthly status and progress reviews with the Juvenile probation officer and provides a monthly written summary of the resident's progress in the facility's programming and documentation is maintained in the resident's file. F. Document and maintain records of all goods and services provided to contracted children.These records shall contain,but are not limited to:hours of services provided,number of children served,average length of stay per client,total hours of counseling or treatment provided.These records shall be made available to Juvenile Probation for periodic inspection. G. Document and maintain records pertaining to the effectiveness of goods and services provided to contracted children.These records shall contain,but are not limited to: percentage of children in program successfully achieving set educational goals, percentage of children achieving set vocational goals,percentage of children achieving set social skills goals,percentage of youth demonstrating overall progress, and number and type of investigations made by the Department of Family and 2 fig, Renewed Strength,Inc. Residendal Services Agreement Septembcr 1,2021—August 31,2022 Protective Services or any law enforcement agency due to reports of abuse and/or neglect.These records shall be made available to juvenile Probation for periodic inspection. H. Any and all medical/psychiatric treatment and medication required to meet the needs of the child,as well as clothing,or other expenses not provided for in the Service Provider's program,shall be the sole responsibility of the said child's parent(s), guardian(s),court ordered appointed conservator or Juvenile Probation,to be paid by either Juvenile Probation,Medicaid or health insurance.However,in no case shall a child be denied any needed medical/psychiatric treatment or clothing due to the inability to pay. EVALUATION CRITERIA 4.01 The performance of Service Provider in achieving the goals of juvenile Probation will be evaluated on the basis of the output and outcome measures contained in flus section.Juvenile Probation,at its discretion,may use other means or additional measures to evaluate the performance of Service Provider in fulfilling the terns and conditions of the Agreement. A. Juvenile Probation shall evaluate Service Provider's performance under this Agreement according to the following specific performance goals for Service Provider. 1. Ensure children complete residential placement. 2. Prevent re-referrals of children during the six(6)months following release from residential placement. 3. Ensure children move down in their Level of Care(if applicable)as they progress in the treatment program. B. Juvenile Probation shall additionally evaluate Service Provider by the following i output measures(in actual numbers of units of service and activities): 1. The total number of children placed in residential placement 2. The total number of children who were discharged from residential i placement successfully. 3. The total number of re-referrals of children discharged from placements within six(6)months after release. 4. The total number of children who move down in their Level of Care(if applicable). ' 5. The average length of time before a child moves down in the Level of Care(if i applicable). r. 4 C. Juvenile Probation shall further evaluate Service Provider by the following outcome measures: 1. Percentage of children in residential placement who will complete their placement as a successful discharge. f, 2. Percentage of children who have completed their placement and not re- r referrals within six(6)months after release. 3. Percentage of children who move down in their Level of Care(if applicable). c e i ( G 3 f. v®f. 2 Pg. Renewed Strength,Inc. Residential Services Agreement September 1,2021—August 31,2022 Notwithstanding the foregoing criteria for evaluation,nothing herein shall be construed as it guaranty of outcome or performance by any child. 4.02 Service Provider shall report on a monthly basis to Juvenile Probation as to each of the foregoing output and outcome measures.These reports will be reviewed by juvenile Probation in order to monitor Service Provider for programmatic compliance with this Agreement. COMPENSATION 5.01 For and in consideration of the above-mentioned services,Juvenile Probation agrees to pay the Service Provider the sum of 97.69 per day for each child. The daily rate shall be paid to the Service Provider for each day a child is in residential treatment pursuant to billing and paying procedures agreed upon by Juvenile Probation and Service Provider. 5.02 Psychiatric services will be provided to the child on an as needed basis and shall be billed to Juvenile Probation.An initial psychiatric/psychological evaluation that has been conducted within the last 12 months is required prior to acceptance into the program. 5.03 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis.Said invoice shall be submitted with ten(10)working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control,including but not limited to:to be attributed to specific clients if appropriate,date service was rendered,total daily cost,and total monthly cost Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement.Invoices submitted by Service Provider in proper form shall be paid by juvenile Probation in a timely manner. 5.04 Juvenile Probation shall be responsible for all of the juvenile's medical expenses, and Juvenile Probation agrees to indemnify and hold the Service Provider,its officers,administrator,representatives,agents,shareholders and employees from any and all liability for charges for medical expenses. For all non-emergency treatment,including dental,vision,medical,and mental health services,the Service Provider must obtain prior authorization from favenile Probation. If an emergency examination,EMS treatment,health care treatment,and/or hospitalization outside the Facility(hereinafter,"Outside Treatment")is required for a child placed in the Facility,the Administrator of the Facility(hereinafter,"the Administrator")is authorized to secure the Outside Treatment at the expense of juvenile Probation.The Administrator shall occurrence. notify Juvenile Probation of Outside Treatment within twenty-four(24)hours of its Juvenile Probation shall make arrangements directly with vendors for the provision of,and payment for,routine medical expenses,including without limitation,hospitalization,prenatal services,and dental,for Post-Adjudication Program juveniles and other juveniles for whom the Administrator has not elected to secure such services as provided her above. In all other medical situations, the Service Provider is authorized, but not required, to make arrangements with vendors, at Juvenile Probation's request, for the provision of medical treatment at the expense of Juvenile Probation. If the Service Provider makes such arrangement, the Service Provider is authorized, but not required, to seek coverage or reimbursement of expenses from all sources, including but not limited to,Medicaid;Social Security,medical insurance coverage,or contributions from parents or others and deducted 4 ®i. "I. Pg. Renewed Streagth,lue. Residential Services Agreemera Septemixr 1,2021—August 31,2022 from the invoice submitted to Juvenile Probation.Documentation must include the name(s) and SID numbers of the parties receiving the services, the dates and time services were provided and such other information deemed necessary for adequate fiscal control. In any event,responsibility for payment to vendors or reimbursement to Service Provider is the ultimate responsibility of Juvenile Probation.Service Provider will invoice Juvenile Probation for any non-reimbursed funds advanced by the Service Provider,and the Juvenile Probation will remit to the Service Provider,within 30 days of invoice,full and final payment. 5.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this Contract Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices(GAAP): 1. Service Provider has an outside audit completed on a yearly basis which specifies receipt and expenditure of State funds.Service Provider shall forward a copy of the annual outside audit to juvenile Probation by March 1 following the end of the fiscal year. 2. If Service Provider does not obtain an annual outside audit,then Service Provider Shall provide a separate accounting of funds received from Juvenile Probation in whole or in part paid from state funds.The accounting shall clearly list the state funds received from juvenile Probation and account for expenditures of said funds including documentation of appropriate expenditures as well as the year's tax forms and documentation The accounting shall be provided to juvenile Probation thirty(30) days prior to the renewal date of the contract. 5.05 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination withoutpenalty,either in whole or in part,if funds are not available or are not appropriated by the Texas Legislature. 5.07 In the event that State Reimbursement Rates are increased during the duration of the terms of this Contract,the new rates will become effective reflecting those of the increase. 5.08 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Fiscal Officer.Service Provider will not contact other department E employees regarding any claims of payment. 5.09 Service Provider will provide certification of eligibility to receive state funds as required by Texas Family Code Section 231.006. $ 2 5.10 Except to the extent that a party to this Agreement seeks emergency judicial relief,the parties o agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise,no matter when the dispute may arise. If a dispute cannot be resolved by y negotiation,the dispute shall be submitted to mediation before the parties resort to arbitration or litigation.The parties shall choose a mutually acceptable mediator to mediate the dispute, f and the parties shall pay the costs of mediation services equally. ADDITIONAL TERMS&AGREEMENTS 6.01 Prior to transporting a child to the Facility for placement,Juvenile Probation shall call the Facility to ensure that space is available. Placement of children by Juvenile Probation may be denied if space limitations require as determined by the Facility. i f' s V®I• J pg Reamed Strength,Inc. Residential SeMecs Agmemad September 1.2021—August 31,2022 6.02 A child will only be accepted in the Facility upon receipt by the Administrator of a proper order from the Juvenile Court of Brazos County and other documentation required by Service Provider, 6.03 Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the Administrator and staff of the Facility. 6.04 If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be,in the sole judgment of the Administrator,mentally or physically unfit, dangerous,or unmanageable,unsuitable for the program or combination of such conditions or characteristics or whose mental or physical conduct would or might endanger the other occupants of the Facility,then the Administrator shall notify Juvenile Probation of Brazos County of this determination.It will be the responsibility of Juvenile Probation to provide for the transportation for the removal of the child and shall be removed as soon as practicable,but in no event longer than seven(7)working days after notification. 6.05 Service Provider,agrees that the Facility will accept any child who qualifies,without regard to such child's religion,race,creed,sex or national origin. 6.06 It is understood and agreed by the parties that children placed in the Facility murder proper orders of the appropriate Juvenile Court shall not be discharged from the Facility until the Administrator of the Facility receives a written authorization from the Juvenile Probation Department that originally authorized the placement of the child. 6.07 It is further understood and agreed by the parties that children placed in the Facility may be released to the Juvenile Probation or other appropriate authority of Brazos County pursuant to: (a)Section 6.04 of this Contract or,(b)an Order of Release signed by the Judge of the Juvenile Court of Brazos County. 6.08 It is further understood and agreed by the parties that nothing in this contract shall be construed to permit Brazos County,its agents,servants,or employees in any way to manage, control,direct or instruct Service Provider,its director,officers,employees,agents, shareholders and designees in any manner respecting its work,duties or functions pertaining to the maintenance and operation of the Facility. However,it is also understood that the Juvenile Court of Brazos County shall control the conditions and terms of detention supervision as to a particular child pursuant to Texas Family Code,Section 51.12. 6.09 Juvenile Probation reserves the right to terminate the child's placement with Service Provider at its discretion.Service Provider must not release a child to any person or agency other than Juvenile Probation without the written consent of an authorized agent of Juvenile Probation MAM NATION OF PROGRAM&RECORDS 7.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this agreement and/or to review its record periodically.This examination and evaluation of the program may include site visitation, observation of programs in operation,interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 7.02 Service Provider shall provide to Juvenile Probation such descriptive information contracted children as requested on forms provided by juvenile Probation. 6 vol. 3 Pg. Renewed strength,Ine. Residential Smvices Agn:ement September 1,2021—Augo 31,2022 7.03 For purpose of evaluation,inspection,auditing or reproduction,Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or Juvenile Probation any and all books,documents or other evidence pertaining to the costs and Expenses of this Agreement. 704 Service Provider will keep a record of all services provided to Juvenile Probation under this agreement,and upon reasonable notice will provide information,records,papers,reports,and other documents regarding services furnished as may be requested by juvenile Probation. Service Provider will maintain the records(as referenced above)for seven(7)years after the termination of this Agreement. Z05 "Contractor(aka"Service Provider")understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office,or any successor agency,to conduct an audit or investigation in connection with those funds. Contractor further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct f the audit or investigation,including providing all records requested, Contractor will ensure that this clause concerning the authority to audit fiords received indirect?by subconhactors through the contractor to co ntractor and the requirement is included in any subcontract it awards." CONFIDENTIALITY OF RECORDS 8.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation,and shall not re-disclose the information except as , required to perform the services to be provided pursuant to this Contract,or as may be required by law. i i I DUTY TO REPORT 9,01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and 1 Title 37 Texas Administrative Code Chapter 358,or successor provisions,Service Provider, and any of its employees,interns,volunteers or contractors,shall report any allegation or incident of abuse,neglect,exploitation,death or other serious incident'involving a juvenile in a juvenile justice facility or juvenile justice program in the following manner. A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four(24)hours from the time the allegation is made,to the following: I. Local law enforcement agency;and 2. With respect to juveniles placed by Brazos County Department,notification shall be made to the Brazos Countyile Probation on Department and an incident report shall be sent to facsimileumber Juvenile79)82,13- 4211.Additionally,the Executive Director shall be contacted via telephone at (979)361-1871 or(979)361-1800 within 24 hours. 3. When applicable,Brazos County juvenile Probation shall make theappropriate notifications and reports to Texas juvenile Justice Department by subittina t TJJD Incident Report Form to facsimile number 1-512-4246717(or if unable to �! complete the form within 24 hours,then by calling toll-free 1-877-786-726,x, followed by submitting the report within 24 hours of said call), lir addition,for 7 rr Cj Vol. Pg, $ I, Renewed Strengt14Ina Residential Services Agreement September 1.2021-August 31,2022 serious incidents,a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile justice Department within 24 hours of receipt. B. For allegations and incidents of sexual abuse or serious physical abuse: 1. Local law enforcement agency immediately,but no later than one(1)hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone-to law enforcement; 2. With respect to children placed by Brazos County juvenile Probation Department,an Incident Report Form shall be sent to Brazos County juvenile Probation Department witiurt 24 hours at facsimile number(979)823-4211 and notification shall also be made via a telephone cult to the Executive Director at (979)3614871 or(979)361-1800. 3. When applicable,Brazos County juvenile Probation shall contact the Texas juvenile Justice Department immediately,but no later than four(4)hours from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone by calling toll- free 1-877-786-7263. Within 24 hours of the report by phone,the completed TJJD Incident Report Form shall be submitted by facsimile number 1-512-424-6717 or by email. 9.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of,receives an oral or written statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence of alleged abuse,neglect,exploitation,death or other serious incident involving a child,but that is not alleged to involve an employee,intem, volunteer,contractor,or service provider of a program or ficility,shall be immediateky reported to law enforcement or to other appropriate governmental unit as required in Texas Family Code Chapter 261. 9.03 As used within this Agreement: A: An allegation or incident includes the witnessing,learning,or receiving an oral or written statement from an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse,neglect,exploitation,death or other serious incident involving a child in a juvenile justice facility or juvenile justice program. B. A serious incident is attempted escape,attempted suicide,escape,reportable injury, youth-on-youth physical assault or youth sexual conduct. C. Sexual abuse is conduct committed by any person against a child that includes sexual abuse by contact or sexual abuse by non-contact. D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed the basis of an allegation of abuse,neglect or exploitation,if the bodily harm or condition requires medical treatment by a physician,physician assistant, licensed nurse practitioner,emergency medical technician,paramedic or dental. 8 . Vol. Pig. Reaewed Strength,Inc. Residential Services Agmement Septcatber 1.2021—August 31.2022 E. A juvenile justice facility is a facility,including its premises and affiliated sites,whether contiguous or detached,operated wholly or partly by or under the authority of the governing board,juvenile board or by a private vendor under a contract with the governing board,juvenile board or governmental unit that serves children under juvenile court jurisdiction. The teras includes: a public or private juvenile post-adjudication secure correctional facility required to be certified in accordance with the Texas Family Code;and a public or private non-secure juvenile post-adjudication residential treatment facility housing children under juvenile court jurisdiction. F. A juvenile justice program is a program or department operated wholly or partly by the governing board,juvenile board or by a private vendor under contract with the governing board or juvenile board that serves children under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice alternative education program and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department. CRM NAL HISTORY SEARCHES 10.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees,interns,volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access to children in the facility or program. ; 10.02 Criminal history searches shall include the following, A. Texas criminal history fingerprint-based criminal history background search through the Texas Department of Public Safety. B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on the Texas Department of Public Safety website. C. Federal Bureau of Investigation fingerprint-based,criminal history background search at the National Crime Information Center;internes based searches shall not be used to conduct this background search. _ 4 10.03. A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent criminal activity shall be maintained for monitoring purposes for whichever of the following occurs later, duration of the individual's employment or period of service;minimum of three(3)years;or until any pending litigation,claim,audit or review and all questions arising there from have been resolved. 10.04 As used within this Agreement,a disqualifying$r q Eying criminal history is a history that includes any one of the following. A. A felony conviction against the laws of this state,another state,or the United States witivn the past ten 10)years; ff P: B. A deferred adjudication for a felony against the laws of this state,another state,or the P United States within the past ten(10)years; C C. A current felony deferred adjudication,probation or parole; �� Renewed Strength,lac. Residential Services Agw=ent September I,2021—August 31,2022 D. A jailable misdemeanor conviction against the laws of this state,another state,or the United States within the past five(5)years; E. A deferred adjudication for a jailable misdemeanor against the laws of this state,another state,or the United States within the past five(5)years; F. A current jailable misdemeanor deferred adjudication,probation or parole;or G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure. 10.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history,an individual must not have direct unsupervised access to children in a facility or program until at least one year has elapsed since the completion of any period of incarceration,community supervision,or parole. 10.06 Any of Service Provider's employees,interns,volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice program. 10.07 Juvenile Probation reserves the right,in its sole discretion,to prohibit any individual with a prior criminal history from being placed in a position that involves direct unsupervised contact with children. DISCLOSURE OF INFORMATION 11.01 Service'Provider warrants that,prior to entering this Contract,it has verified and disclosed the following information to Juvenile Probation,and agrees that it shall have an ongoing affimnative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation: A. Any and all corrective action required by any of Service Provider's licensing authorities; B. Any and all litigation filed against the Service Provider,or against its employees,interns, volunteers,subcontractors,agents and/or consultants thathave direct contact with children; C. Any arrest of any employee,intern,volunteer,subcontractor,agent and/or consultant of the Service Provider that has direct contact with juveniles; D. Any finding of"Reason to Believe"by a state regulatory agency in a child abuse,neglect and/or exploitation investigation where an employee,intent,volunteer,subcontractor, agent and/or consultant of the Service Provider that has direct contact with juveniles was the alleged or designated perpetrator; E. The identity of any of the Service Provider's employees,interns,volunteers, subcontractors,agents and/or consultants that have direct contact with juveniles that are registered sex offenders;and 10 VOL ?J s pg.-U-- Renewed Strength,Inc. Residential Services Agreement September 1,2021—August 31.2022 F. The identity of any of the Service Provider's employees,interns,volunteers, subcontractors,agents and/or consultants that have direct contact with juveniles that have a criminal history. For the purpose of this Agreement,the term"criminal history" shall include: (1)current felony or misdemeanor probation or parole,(2)a felony conviction or deferred adjudication within the past ten years,or(3)a jailable misdemeanor conviction or deferred adjudication within the past five years. 11.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to Juvenile Probation any and all of the foregoing information as to any individual,whether a prospective or existing employee,intern,volunteer,subcontractor, agent and/or consultant of the Service Provider,prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. EQUAL OPPORTUNITY 12.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against any employee,prospective employee,child,cluldcare provider,or parent on the basis of age,race,sex religion,disability or national origin.Service Provider shall abide by all applicable federal,state and local laws and regulations. ASSIGNMENT&SUBCONTRACT ; 13.01 Service Provider may not assign or subcontract any of its rights,duties and/or obligations arising out of this Agreement without the written consent of Juvenile Probation. ' I OFFICIALS NOT TO BENEFIT 14,01 No officer,employee or agent of Juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project,shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest;direct or indirect,in this Agreement or the proceeds thereof. DEFAULT 15,01 Juvenile Probation may,by written notice of default to Service Provider,terminate the whole or any part of this Agreement,as it deems appropriate,in any one of following circumstances: A.If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof,or B. If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to achieve the defined goals,outcomes,and outputs,or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms,and C. In either of these two circumstances after receiving notice of default,Service Provider does not cure such failure within a period of ten(10)days. E• f 11 I. Pg. a r: v® t Renewed Strength,Ina Residential Serviccs Agtsentent September 1,7021—August 31,2022 TERIuWATION 16.01 This Agreement may be terminated: A. By either party upon ten(10)days written notice to the other patty of the intention to terminate;or B. Upon expenditure of available funds. 16.02 If at any time during the term of flys agreement juvenile Probation,in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement,including but not limited to the obligation to pay,upon giving notice to the Service Provider. WAIVER OF SUBROGATION 17.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees,agents,owners,officers,or subcontractors against Juvenile Probation Service Provider also waives any rights it may have to indemnification from juvenile Probation REPRESENTATIONS&WARRANTIES 18.01 Service Provider hereby represents and warrants the following- A. ollowingA. That it has all necessary right,title,license and authority to enter into this Agreement; B. That it is qualified to do business in the State of Texas,that it hold all necessary licenses and staff certifications to provide the type(s)of services being contracted for;that it is in compliance with all statutory and regulatory requirements for the operations of its business and that there are no taxes due and owing to the State of Texas,the County of Harris or any political subdivision thereof; C. Service Provider will maintain in force policies of general liability insurance against loss to any person or property occasioned by acts or omissions of Service Provider providing limits of$100,000 per occurrence and$300,000 aggregate.Certificate of Liability Insurance shall be furnished to juvenile Probation.Furthermore juvenile Probation shall be notified immediately upon any changes in the status of the insurance policy and shall promptly furnish updated certificates of insurance to juvenile Probation. D. That all of its employees,interns,volunteers,subcontractors,agents and/or consultants will be properly trained to report allegations or incidents of abuse,exploitation,neglect, death or serious incidents involving a child under the supervision of juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas juvenile justice Department administrative rules regarding abuse,neglect, exploitation,death or serious incidents;and that,if it has employees,interns,volunteers, subcontractors,agents and/or consultants that have contact with children in a juvenile 12 voi. 3 pg. 1� Renewed Strength,Inc. Residential Services Agreement September 1.2021—August 31.2022 justice facility or juvenile justice program,then it shall prominently post in all public and staff areas of any and all of its offices/facilities,both the English and Spanish language versions of the following officialmotice forms that are available on the Texas juvenile Justice Department website: Notice to Public Regarding Abuse,Neglect and Exploitation and Notice to Emplayees Regarding Abuse,Neglect and Exploitation. TEXAS LAW TO APPLY 19.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas,and 211 obligations of the parties created hereunder are performable in Brazos County,Texas. 19.02 Service Provider verifies that it does not boycott Israel and will not boycott Israel during the term of this contract. VENUE 20.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas. LEGAL CONSTRUCTION 21.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid,illegal,or unenforceable in any respect,such invalidity,illegality,or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid,illegal or unenforceable provision had never been contained therein. PRIOR AGREEMENTS SUPERSEDED 22.01 This Agreement constitutes the sole and only Agreement of the patties hereto and supersedes any prior understandings or written or oral agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have committed an act of delinquency or an act indicating a need for supervision,and payment for such care will be made by juvenile Probation for the children placed in the Facility by the judge of Brazos County having juvenile jurisdiction. PRISON RAPE ELMENATION ACT i 23.01 If applicable,Service Provider shall adopt and comply with all federal,state,county,and city services laws,ordinances,regulations and standards applicable to the provision of ices described herein and the performance of alI obligations undertaken pursuant to this Contract,including j the Prison Rape Elimination Act of 2003(PREA)which establishes a zero-tolerance standard against sexual assault of incarcerated persons, including juveniles, and addresses the detection,elimination,prevention, and reporting of sexual assault in facilities housing adult and juvenile offenders.[PREA§1 15.312(a)]. 13 Vol. Pg, Renewed strength,lar— Residential Services Agreement September 1,2021—August 31,2022 Under PREA,Service Provider shall make available to the CPO all incideraLbased aggregated data reports for every allegation of sexual abuse at its facility or facilities,and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30.[PREA 0115.387(e)and(f)] Under FREA, the Service Provider shall be subjected to annual contract monitoring by Juvenile Probation to ensure that the Service Provider is complying with the PREA standards [PREA§115.312(b)].To comply with this standard the Service Provider will make available to the CPO all incident-based aggregated sexual abuse data within 24-hours of the allegation Under PREA,Juvenile Probation will make the aggregated sexual abuse data for each Service Provider available to the public via the juvenile Probation website[PREA§115.389(b)]. Brazos County Renewed Strength,Inc. Probation Department Luida Ricketson George L.Grant Chief Juvenile Probation Officer Executive Director Brazos County Commissioners Court ON_ A U QU��- 2s , 20�1 ,FULLY EXECUTED, EACH OF WHICH-SHALL THE FULL FORCE AND EFFECT OF AN ORIGINAL. By. Duane Peters,County Judge Chairman,Juvenile Board 200 S.Texas Ave.,Ste.332 Bryan,TX 77803 Phone:979-361-4102 Fax;979-361-4503 14 Vol. PgI�J BRAZOS COUNTY *. HUMAN RESOURCES DEPARTMENT 200 S.TEXAS AVE SUITE 206, BRYAN,TX 77803 PHONE(979)361-4114 FAX(979)823-6993 to MEMORANDUM Date: September 7, 2021 To: Commissioner's Court From: Jennifer Salazar HR Director Subject: Monthly Health and Dental Premiums for FY `22 FY '21 Premiums „ dip Emplpy�es,4i1,,R ir'ees(>8 y�ats \(It(p,WerevErnp�,o�!ed.Prior to August 30s 2011, Employee Premium County Contribution Total Premium Employee Only $124 $1,274 $1,398 Employee&Spouse $551 $1,274 $1,825 Employee&Child $388 $1,274 $1,662 Employee&Family F $742 $1,274 $2,016 r pental m to ees&Refirees(�B'years),stilUho Were rn !b tl Pno,to' ust 30 x2011, Employee Premium County Contribution Total Premium Employee Only $28.00 $0.00 $28.00 Employee&Spouse $74.00 $0.00 $74.00 Employee&Child $66.00 $0.00 $66.00 Employee&Family $118.00 $0.00 $118.00 FY '22 Premiums • Employees&Retirees with more than 8 years of service who were employed prior to August 30, 2011: 'INedical:Employees&Refirees(�;8,years)!�It(ho Were,Em o ed.R[ior to,August 301201;1 , _p Y Employee Premium County Contribution Total Premium Employee Only $138 $1,326 $1,464 Employee&Spouse $586 $1,326 $1,912 Employee&Child $414 $1,326 $1,740 Employee&Family $786 $1,326 $2,112 $60/month discount on the Employee Premium,if they completed the Wellness Rewards Program requirements �r,����� ;riD,�ental Et�1p���gess8;§T�eti►�es,�(?r8 years)`1�hoTWe"r�'Emp(oye�d:Prior to Attgusf 30T 201�� �M����u ��' Employee Premium County Contribution Total Premium Employee Only $30 $0.00 $30 Employee&Spouse $80 $0.00 $80 Employee&Child G(L-- $71 Employee&Family $127 $0.00 $127 Vol. Pg. o The County contribution will increase effective October 1, 2021.The employee premiums for Medical & Dental will increase effective January 1, 2022. • Pre-2000 Retiree insurance premiums will remain the same as last year. • Retirees with less than 8 years of service and those that were employed on/after August 30, 2011 and retire from the County will contribute as follows: � Medtca Retirees(4+$years}arrd7h_os Wt o Retlr"S oto On/A�ec Auguste ,X1,1 �t Employee Premium County Contribution Total Premium Employee Only $1,464 $0 $1,464 Employee&Spouse $1,912 $0 $1,912 Employee&Child $1,740 $0 $1,740 Employee&Family $2,112 $0 $2,112 • $60/month discount on the Employee Premium,if they completed the Wellness Rewards Program requirements Denfa 'tettrees�(<8E}etars)ancTto 1Na}Relr WhoBegan t gmptartrent OlAfter�August 30,2011w > _.._. Employee Premium County Contribution Total Premium Employee Only $30 $0 $30 Employee&Spouse $80 $0 $80 Employee&Child $71 $0 $71 Employee&Family $127 $0 $127 o This increase is effective January 1, 2022. • COBRA rates are as follows: Employee Premium County Contribution Total Premium Employee Only $1,432.08 $0 $1,432.08 Employee&Spouse $1,889.04 $0 $1,889.04 Employee&Child $1,713.60 $0 $1,713.60 Employee&Family $2,093.04 $0 $2,093.04 � � � DentalG013F '" w N2,. Employee Premium County Contribution Total Premium Employee Only $30.60 $0 $30.60 Employee&Spouse $81.60 $0 $81.60 Employee&Child $72.42 $0 $72.42 Employee&Family . $129.54 $0 $129.54 o This increase is effective January 1, 2022. '� Vol. Pg. �� RFP#21-138 Grant Application and Administrative Services Brazos Valley Langford . Max Points Grantworks, Council of Community TLC Engineering, Available Inc. Governments Management Inc. in Services 1 Experience M100 35 X33' 10 33 20 2 Pricing/Staffing 25 15 25 17 3 Project Approach/Plan 13 8 15 13 4 References 12 5 15 8 Technical Proposal Tot8589 38 88 58 Committee Recommended Award: Traylor&Associates Incorporated Ap Commi sio3 ner s 6 urt on this l Lq day of 2021 by holding the position of Wufikl , IuC�r_ Vol. Pg. �g AMENDMENT#1 TO 21-118 JANITORIAL TRASH LINERS THIS AMENDMENT TO 21-118 Janitorial Trash Liners("Amendment")is entered into and effective this 10 of September,2021 ("Effective Date")by and between Brazos County("Customer',and Competitive Choice. {°`Provider')each of which may alternatively be referred to herein as a"Party"and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement(as defined below)unless otherwise stated herein. RECITALS WHEREAS,the Parties entered into that certain original contract# 21-141 ("Agreement") for purposes of Competitive Choice to provide of the Brazos County with all Janitorial Trash Liners;and WHEREAS,the Parties desire to amend the pricing as set forth in original contract#21-118. AGREEMENT NOW THEREFORE,in consideration of the above premises,and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,the Parties hereto agree to amend the Agreement as follows: 1. The pricings are being amended to this contract due the manufacturer not being able to supply the same price due to global shortages in materials. Please see pricing increased on the Amendment#1— Tabulation. IN WITNESS WHEREOF,the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts,all of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this ndment and shall be binding on all Parties hereto. CO TY COMPETITIVE CHOICE Si tune Signature `DIAGtyle— Julia Suan IQtaeName At I., Bid and Proposal Coordinator Title Y"-- Title ct/iq 9/7/2021 Date Date Vol. Pg. IQ1 74 rii - ------ - - � I. _L - I� = - - _._.-.._ L._.. __<._ _ I _- --` ------------ 11=7- --- .... . ._ i _ _ _ ' y::... I �_•' a o..., I _.._. ..�_ - ,� t.,_. -- T - .-- - ,A _ __ _ _ . 1 'S 2 Vol. pg. �d a smarshe Order Form (#Q064870)(Service Account Number:302832) Client Information Company Name Brazos County,TX Address 300 E.26TH STREET City Bryan State Texas Zip 77803-5359 Primary Contact Name Eric Caldwell Title Chief Information Officer (Authorized User) Phone 9793614310 Email ecaldwell@brazoscountytx.gov Technical Contact Name Eric Caldwell Title Chief Information Officer Phone 9793614310 Email ecaldwell@brazoscountytx.gov Billing Contact Name Juan Aleman Title ' Phone Email laleman@brazoscountytx.gov Address City State ZIP Quote Date 04/05/202110:46:30 Quote Expiration 07/31/2021 Smarsh Sales Executive Matthew Brauer-Marzio Term of subscription 12 Months Activation Date Upon Grant of Access to Service Historical Import Billing In Arrears Setup Fee Billing Upon Contract Execution Services and Fees Rate per Minimum Minimum Quantity Quantity Professional Archive-SMG 200-Annual $550.80 1 $550.80 Professional Archive-SMG 200 Capture 8 Archive-Annual $66.67 400 $26668.00 Professional Archive-SMG 200 Premium Adj-Annual $28.00 400 $11200.00 Professional Archive-Extended Retention Fee(Per GB)-Annual $2.50 0 $0.00 Recurring Subtotal $38,418.80 One-Time Subtotal $ 0.00 Notes If Client uses more Connections than it has licensed,Smarsh will bill for that use at$66.68 per connection plus$28.00 for each premium Connection.Annual Billing Period:8/20/2021-8/19/2022 US:+1(866)762-7741 UK:+44(0)800-048-8612 www.smarsh.com Pagel of2 g.- ,i smarsh° Terms & Conditions On a date following the execution of this Order Form,Smarsh will provide Client with a license key for the Software or with login credentials to the applicable Service("Activation Date").Service Descriptions are available at www.smarsh.com/legal. The Services are subject to Smarsh Service Agreement-General Terms available at www.smarsh.com/legal/ServiceAgregment.The Services purchased by Client are also subject to the Information Security Addendum available at httos://www.smarsh.com/legal/InfoSec and the following Service Specific Terms: the Professional Archive Service Specific Terms available at https://www.smarsh.com/legal/SSTProfessionalCloud;the following Premium Channels Service Specific Terms,as applicable:Mobile Channels Service Specific Terms available at https://www.smarsh.com/legal/SSTMobi[eChannels,and Twitter Servlce Specific Terms available at https://www.smarsh.com/legal/SSTTwitter. The Smarsh Service Agreement—General Terms,the Information Security Addendum,the Service Specific Terms,and this Order Form are,collectively,the"Agreement."The Initial Term of the Services shall begin on the date this Order Form is executed and continue for the Subscription Term specified above, unless Client is adding the above Services to an existing,Service account, in which case,the above Services will sync to and co-terminate with Client's existing subscription Term. The Services will be subject to renewals as specified in the Agreement. For AT&T Mobility subscribers,your signature below represents your acceptance of the AT&T Wireless Terms and Conditions available at www.smarsh.com/legal/ATT as they apply to AT&T messages that are archived by Smarsh. "Archive Fees"are the Fees charged for access to the Connected Archive(i.e.,Professional Archive or Enterprise Archive)."Capture& Archive Fees" are the Fees that are charged for capture and archive of a bundle of Connections within the Professional Archive. "Capture Fees"are the per-Connection Fees that are charged for the capture of Connections by Connected Capture(i.e.,Cloud Capture or Capture Server):"Premium Adj.Fees"are the additional Fees that are charged for capture of Connections from premium Channels. "Set-up Fees"are the one-time Fees that are charged to implement a Service."Professional Services Fees"are the Fees charged for hourly,monthly,or flat rate professional services. The Platform Fees,the Capture&Archive Fees,the Capture Fees,and the Premium Adj.Fees,as applicable,are Invoiced on an annual, up-front basis or a monthly basis in arrears,as specified on page 1 of this Order Form.Client agrees that the Recurring Subtotal above is Client's minimum commitment during each year or month,as applicable,of the Term.Smarsh will invoice Client for any usage over the minimum quantities at the applicable rate indicated in this Order Form. The Platform Fees, the Capture & Archive Fees, the Capture Fees, qnd the Premium Adj. Fees, as applicable, are invoiced upon execution of this Order Form. Client agrees that the Recurring:Subtotal above is Client's minimum commitment during the Term. Smarsh will Invoice Client for any usage overthe minimum quantities at the applicable rate indicated in this Order Form. If not priced above,data import,conversion(if applicable),and storage Fees for Client's historical data and storage Fees for data from Connected Capture or other external capture mechanisms Ingested into the Professional Archive are as follows: Data Imports-One-time $10/GB Import Data Conversion fees $3/GB Data Storage—Annual $2.50/GB Information about Smarsh ompliance Is available at www.smarsh.com/legal.❑ Cli nt aut o d signatur ❑ By Name: � i 1 e Title: Tu�G e. Date: US:+1(866)762-7741 UK:+44(0)800-048-8612 www.smarsh.com Page 2 oft Vol. oZ P9• - FIRE PANEL UPGRADE FOR BRAZOS COUNTY TAX OFFICE&DETENTION CENTER SERVICE CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S.Texas Ave.,Ste.352 Contract No.CIP 21-601 Bryan,Texas 77803 Page 1 of 13 Pages Telephone(979)361-4294 GENERAL REQUIREMENT FOR CONTRACT I, Ahmad Manzoor as a duly authorized representative of Siemens Industry, Inc., Smart Infrastructure "Contractor" willingly attest to perform (or deliver) as per.Exhibit A for Brazos County. I further agree to all of the provisions and specifications contained in this contract. Pricing is under TXMAS Contract TXMAS-17-8401 via quotes GSA2100086 and#GSA2100648. TERM Project will start upon receiving purchase order and will be completed by September 30,2021. PROJECTS TO BfCOMPLETED BY CONTRACTOR CIP 21-601 Fire Panel Upgrade—Tax Office Exhibit Al $11,672.62 CIP 21-602 Fire Panel Upgrade—Detention Center Exhibit A2 $155,012.23 TOTAL: $166,684.85 PREVAILING WAGES RATES The Contractor shall be responsible for following all provisions of Chapter 2258 of the Government Code relating to the payment of prevailing wages. The wage rates to be used are included in Exhibit B attached. A Contractor or subcontractor who violates this section shall pay Brazos County$60 for each worker employed for each calendar day or part of the day the worker is paid less than the wage rates stipulated in Exhibit B. BONDING REQUIREMENTS The Contractor will be required to bond each project individually.The successful bidder must provide to the Purchasing Department, a performance bond and a payment bond, each in the amount of 100% of each project sum ten (10) calendar days prior to start of work for each project. Such bonds shall be executed by a corporate surety duly authorized and admitted to do business in the State of Texas and licensed in the State of Texas to issue surety bonds with a Best Rating "A' or better. BRAZOS COUNTY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY SURETY COMPANY PROPOSED BY THE BIDDER. IN THE EVENT BRAZOS REJECTS THE PROPOSED SURETY COMPANY THE BIDDER WILL BE AFFORDED FIVE (5) ADDITIONAL DAYS TO SUBMIT THE REQUIRED BONDS ISSUED BY A SURETY COMPANY ACCEPTABLE TO BRAZOS COUNTY. F . Contract No.CIP 21-601 BRAZOS COUNTY,TEXAS Page 2 of 12 Pages ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas,to waive any formality or irregularity,to make awards to more than one offeror; to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any IQs submitted,and to waive any technicalities for the best interest of the County. BIDDERS RESPONSIBILITY It is the bidder's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices.The Certification of Bid Form must be completed to include full firm name,mailing address, telephone number, email address,Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive.Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 &Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and'any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation,the bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Brazos County the"Certificate of Interested Parties", Form.1295 as required,pending award,renewal, amended or extended contract. Visit https://ethics.state.tx.us/whatsnew/elf_info_forml295.htm for more information. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terns shall apply to the addendum or addenda. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge,or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. HOLD HARMILESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from Contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover Contractor's liability as may arise directly or indirectly from work performed V.I. � pgo Contract No.CIP 21-601 BRAZOS COUNTY,TEXAS Page 3 of 12 Pages under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS&TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the Contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent Contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty(30) days in advance. SUBCONTRACTING Any subcontracting must be approved prior to commencement of the Contract by Brazos County. INVOICES&PAYMENTS Payments to contractors will not be made if the contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwiseincorrect, shall be corrected by the Contractor. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the contractor in completion of the contract. This term supersedes any contradicting terns throughout the contract and/or any attachments. When multiple deliveries and/or services are required, the contractor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty(30)days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only.. The contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or VOL 40 Pg. �� Contract No.CIP 21-601 BRAZOS COUNTY,TEXAS Page 4 of 12 Pages services provided under this contract, the contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. Retainage of 5% will be withheld from each invoice for the duration of the contract until the County accepts the work as 100% complete and receives all warranties, manuals, releases of lien and other closeout documents. Upon final acceptance by the County,retainage will be released to the Contractor. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the Contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ,unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications,the specifications shall govern. In the event of any conflict of interpretation of any part of this overall contract, the TXMAS Contract TXMAS-17-8401 terms shall govern. Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this contract and any other terms,conditions,provisions,and specifications provided by the contractor;the terms of the TXMAS Contract TXMAS-17-8401 shall supersede. GOVERNING LAW AND VENUE This bid solicitation is governed by the laws of the State of Texas, specifically, the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are'advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of$250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve(12)month period. The disclosure questionnaire must be filed-with the Brazos County Clerk. Refer to Texas Local Government Code, ov Vol. Z Pg. 2-� Coin tract No.CIP 21-601 BRAZOS COUNTY,TEXAS Page 5 of 12 Pages Chapter 176 for the details of this law. Bidder understands that Brazos'Count is a government subject to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County, Texas,notwithstanding anything to the contrary. COMPLIANCE WITH LAW The Contractor's work and materials shall comply with all state and federal laws,municipal ordinances, regulations,and directions of inspectors appointed by proper authorities having jurisdiction. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances; and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry,then such cod conditions shall prevail. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warrar ty term. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of tl is state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes th it collusion exists among the offerors. Bids in which the prices are obviously unbalanced maybe rejected.Requests to withdraw a submitted bid or proposal are subject to the approval of the Purchasing Agent. SEVERABILITY If any section, subsection; paragraph, sentence, clause, phrase or word of ese requirements or the specifications shall be held invalid, such holding shall not affect the rem iining portions of these requirements and the specifications and it is hereby declared that such remairing portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omiss'on from it of a detailed description concerning any point, shall be regarded as meaning that only the bet commercial practice is to prevail and that only material and workmanship of the finest qualit3 are to be used. All interpretations of specifications shall be made on the basis of this statement. T ie items furnished under this contract shall be new,unused of the latest product in production to comm cial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer f turn g these items shall be experienced in design and construction of such items and shall be an establishe supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offerorreaches any of the terms therein, including warranties of offeror or if the offeror becomes insoly nt or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of y other remedies which Brazos County may-have-in'law or equity. Default maybe construed as, but not limited to, failure to Vol. �'�� pg. Contract No.CIP 21.601 BRAZOS COUNTY,TEXAS Page 6 of 12 Pages deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and.all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor(s)before starting work for Brazos County,must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas,showing that the Contractor is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $1,000,000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor.Waiver of subrogation is required. (TLC Sec.401.011) (2) Commercial General Liability Insurance with a$2,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. 'Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management. (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- propelled vehicles used in connection with the contract,whether owned,non-owned or hired. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. LIMrrATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or Vol. '54a Pg. Contract No.CIP 21-601 BRAZOS COUNTY,TEXAS Page 7 of 12 Pages equipment. Nothing in the contract shall be construed as malting Brazos County responsible for wages, materials,.logistical support,equipment,and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOSCOUNTY: Brazos County,Texas Duane Peters,Brazos County Judge 200 South Texas Avenue,Suite 332 Bryan,Texas 77803 CONTRACTOR: Sales Contract Name: Phone Number: Billing Info: FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE CONTRACT Vol. 2 Pg. Contract No.CIP 21-601 BRAZOS COUNTY,TEXAS Page 8 of 12 Pages This contract represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives,the State of Texas (including,but not limited to the Auditor of the State of Texas,Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. AUDIT RESPONSIBII,TY - The Contractor shall be responsible for receiving,replying to and/or complying with any audit exception by appropriate federal,state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The Contractor shall defend,indemnify and save harmless Brazos County and all its officers,agents,and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property,by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work,or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance,order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due,his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County,its officers,agents or employees. a� 30 Vol. 9- Contract No.CIP 21-601 BRAZOS COUNTY,TEXAS Page 9 of 12 Pages V.T.C.A.LOCAL GOVERNMENT CODE§262.0276 BRAZOS COUNTY SHALL REFUSE TO ENTER INTO A CONTRACT OR OTHER TRANSACTION WITH A PERSON WHO OWES A DEBT TO THE COUNTY PER V.T.C.A LOCAL GOVERNMENT CODE§262.0276. r V ®i. oZ fig. Contract No.CIP 21-601 BRAZOS COUNTY,TEXAS Page 10 of 12 Pages a. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; b. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; c. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. d. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. e. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non-responsive" and "not responsible", eliminating it from any further consideration of award. f. These provisions shall apply to any"person" owned, partially owned, managed, operated or represented by a"person"indebted to the County. Please list all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title(Owner,Officer,Director,Manager,Etc.) HOUSE BILL 89 &DEBARMENT VERFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross}referencing respondents/vendors with the Vol. Ing° Contract No.CIP 21-601 BRAZOS COUNTY,TEXAS Page 11 of 12 Pages Federal General Services Administration's Excluded Parties List System(EPLS,https://www.sam.gov), which is.inclusive of.the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non-debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms,that the company submitting this proposal,under the provisions of Subtitle F,Title 10,Government Code Chapter 2270: 1. Does not boycott Israel currently: and 2. Will no boycott Israel during the term of the contract. Pursuant to Section 2270.001,Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory,but does not include an action made or ordinary business purposes;and 2. "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary,parent company or affiliate of those entities or business associations that exist to make a profit. Siemens Industry,Inc., Smart Infrastructure Company Name. Ahmad Manzoor Authorized Company Representative: 8850 Fallbrook Dr.,Houston,TX 77064 Address: Signature: Branch General Manager Date: 08/30/2021 Contract#: CEP 21-601 CERTIFICATION OF BID The undersigned further affirms the non-debarment statement above, that they are duly authorized execute this contract,that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. v®i. Pg. 35 Contract No.CIP 21-601 BRAZOS COUNTY,TEXAS Page 12 of 12 Pages Si ed B MEL EL Title: Branch General Manager Typed Name: Ahmad Manzoor Siemens Industry,Inc., Smart Infrastructure 281-949-3000 Company Name: Phone Number: Ahmad.manzoor@siemens.com Email Address: 8850 Fallbrook Dr.Houston,TX 77064 Mailing Address: P.O.Box or Street City State Zip 13-2762488 Employer Identification Number: A prove y ommiss vers' Court on this I—I day of � - 2021 by Holding the position of W E-10I T &1 8850 Fallbrook SIEMENS Jim Williams ms 77064 Jim Williams Siemens Industry, Inc. iimi.williams(asiemens.com 281-949-3056 Ph Building Technologies 281-949-3100 Fax PROPOSAL SUBMITTED TO -'-'PROJECT,.INFORMATION COMPANY: Brazos County Facilities Services PROPOSAL DATE: 05/04/21 QUOTE ID: JOB NAME: Brazos Co.Tax Office Siemens XLS FA Panel CONTACT: Ken Hayes &Smoke, Duct Detectors Upgrade ADDRESS: 1835 Sandy Point Rd ADDRESS: 4151 County Park Ct, Bryan, TX Bryan,TX 77803 PHONE: 979-361-4824 FAX: 979-361-4200 ENGINEER: INCLUDED EMAIL: khayes@brazoscountytx.gov DATE OF PLANS: N/A ADDENDA: = PRICING (SEE NEXT PAGEFOR DETAILED SCOPE) INCLUDES NEW CONSTRUCTION USE TAX: NO INCLUDES SALES TAX: No Initial to Upgrade XLS Fire Alarm System &Smoke,Duct Detectors BASE BID: $11,330.47 accept: ADDER: - Payment&Performance Bond: $ 342.16 TOTAL: $11,672.62 TXMas Quotation#GSA2100086 4:1— REMARKS This proposal does include installation,Vinstallation material,or any labor unless specified. See following pages for details. Payment Terms are Net 30. The Terms and Conditions of Sale shown on the attached are a part hereof. Per project aggregate general liability insurance is excluded. Prices quoted are firm for 30 days �'. PROPOSED BY AGREED TO -.. I have read the attached Terms&Conditions of Sale,understand them fully, and agree to abide by them. I understand that payment is due upon receipt of invoice. COMPANY NAME: Br os C unty F alit S COMPANY NAME: Siemens Industry, Inc. Servi s BY(sign here): fustmaw" BY(sign here): NAME(print): Jim Williams NAME(print): ane PekA-S TITLE: Service Sales Representative TITLE: U I/ld DATE: 05/04/20 tE DATE: ! q a TAX CERTIFICATE#: Unrestricted Siemens Industry,Inc. age o Vol. z-P2- 190 3� 8850 SIEMENS Houston,,TX 7 Houston, 77964 Jim Williams Siemens Industry, Inc. i1ml.williamsCa�siemens.com Building Technologies 281-949-3Ph 281-949-3100100 Fax Scope of Work .' Siemens Industry will: Brazos County Tax Office -remove & replace (01)main control module and (01)digital loop card with new in the existing Siemens XLS fire alarm system -remove & replace all smoke and duct detectors with new devices that is connected to this fire alarm panel -program and test the fire alarm panel and all field devices at Brazos Co. Tax Office, 4151 County Park Ct., Bryan, TX. *All field existing (audible, visual devices, field device other than smoke & duct detectors) and wiring will be reused. Siemens Industry, Inc will provide all necessary equipment, installation, programming and testing as required to provide a complete and functioning system. Unrestricted Siemens Industry,Inc. Page-2 o 8850 SIEMENS Houston,,TX 7 Houston, 77064 Jim Williams Siemens Industry, Inc. 6iml.williams(ftlemens.com Building Technologies 281-949-3 F 281-949-3100100 Fax Scope of Work This proposal excludes the following. • Troubleshooting existing circuits for opens&shorts • Base building CAD drawings • Construction permits and other permits(e.g.general construction, mechanical, electrical, plumbing, security, etc.) • Remote supervising station or central station monitoring fees • UL placard • Removing, replacing, patching, or painting of ceilings or walls • Overtime • After hours work • Dedicated phone lines(if required for monitoring, these must be provided by others) • 110VAC power • Asbestos abatement, and work within asbestos areas • Additional testing due to others • Costs associated with multiple trips to the jobsite due to incompletion by others • Damage by other contractors • Any consequential damages, loss of use, loss of revenue, and any third-party consequential damages la:�—Peder e or Aad. , �• Per project aggregate general liability insurance • Professional liability insurance • Errors and omissions insurance • Bonding or special insurance • Owner provided insurance • Certified payroll Qavia ua�" ^� } oW a To 4Wt4RV E -Nis ` p-Cw►ou a -NI6 L t&LC Unrestricted Siemens Industry,Inc. j Vol. d'L Pg. GENERAL TERMS AND CONDITIONS (Solutions v.11114) Article 1: General due Siemens under this Agreement.Siemens may retain file copies 1.1 These General Terms and Conditions, including any of such Work Product Deliverables. supplemental terms(each a"Rider"),are attached to and made part 2.2 If any know-how, tools and related documentation owned or of the Proposal or other document as the case may be including licensed by Siemens and used by Siemens to install or commission any change order, in which these General Terms and Conditions Equipment and Software for operation at the Site,including but not are Incorporated (the"Document'), that when approved in writing limited to tools for installing any Software, performing diagnostics by the Customer and accepted by an authorized representative of on Equipment as installed at the Site as well as any reports, notes, Siemens shall (a) constitute the entire, complete and exclusive calculations, data, drawings, estimates, specifications, manuals, contract between thearties(this"Agreement")( to implement the documents, all computer programs, codes and computerized work and services identified in the Scope of Work or Proposed materials prepared by or for Siemens and used by Siemens to Solution section of the Document (collectively, the "Worn') to be provide the Work ("Instruments") are provided to the Customer providedbyy Siemens and (ii) for the physical equipment under this Agreement,any such Instruments shall remain Siemens Equipment'), software owned or licensable by SiemensPProperty,including the intellectual property conceived or developed "Software'),any related documentation("Related Documentation'), by Siemens in the Instruments. deliverable Instruments (as defined in Section 2.2), and Work 2.3 In addition, all intellectual property: (I)that has been conceived Document to be provided by Siemens under the Agreement in Product Deliverables defined in Section 2. identified in the or developed by an employee or subcontractor of Siemens before dt accordance with the performance of the Work (collectively, the Siemens performs any Work under this Agreement; (ii) that is Deliverables')and(b)supersedes and cancels all prior proposals, conceived or developed by such employee or subcontractor at any agreements and understandings, written or oral, relating to the time wholly independently of Siemens performing the Work under subject matter of this Agreement. this Agreement; or,(ill)if developed while performing the Work under this Agreement, where the development of intellectual property for 1.2 Neither party may assign this Agreement or any rights or the benefit of the Customer is not expressly identified as an item of obligations hereunder without the prior written consent of the other Work to be provided to the Customer orwhere such Work comprised except that either party may assign this Agreement to its affiliates or corresponded to an update, improvement, configuration, or and Siemens may grant a security interest in the proceeds to be paid modification of Equipment or Software made in the ordinary course to Siemens under this Agreement; assign proceeds of this of business solely to allow such products to interface with any Agreement;and/or use subcontractors in performance of the Work. software and/or equipment and/or to operate at a site specified by 1.3 The terms and conditions of this Agreement shall not,be Customer, (collectively, "Siemens Pre-existing Intellectual 9 Propperty')that may be included in scope provided to the Customer modified or rescinded except in writing signed by duly authorized underthis Agreement shall also remain Siemens'property including officers or managers of Siemens and Customer. the Siemens Pre-existing Intellectual Property included in the Work 1.4 In the event of conflict between the other sections of the Product Deliverables,Siemens Pre-existing Intellectual Property is Document and these General Terms and Conditions, these also included in all reports, notes, calculations, data, drawings, General Terms and Conditions shall control. In the event of conflict estimates, specifications, manuals, documents, all computer between a Rider and any section of the Document or these General programs, codes and computerized materials prepared by or for Terms and Conditions, the Rider shall control. Any differing or Siemens. additional terms and conditions in any purchase order or other 2.4 All Work Product Deliverables and any Instruments provided to document are of no force and effect unless specifically accepted in the Customer are for the Customer's use and only for the purposes writing by the parties. disclosed to Siemens. Siemens hereby grants the Customer a ro al free once all a ments due under this Agreement are aid 1.5 Nothing contained in this Agreement shall be construed to give y .ty- ( p g P any rights or benefits to anyone other than the Customer and to Siemens); non-Transferable, perpetual, nonexclusive license to Siemens without the express written consent of both parties. All use any Siemens Pre-existing Intellectual Property solely as provisions of this Agreement allocating responsibility or liability incorporated into the Work and Deliverables (including Work between the parties shall survive the completion of the Work and Product Deliverables and any Instruments provided to the termination of this Agreement. Customer under this Agreement). Under such license, and following agreement to be bound to confidentiality provisions under 1.6 Certain terms and conditions contained herein may not apply to this Agreement and/or in accordance with any separate the Work to be provided hereunder. It is the intent of the parties, confidentially agreement that may exist between the parties, however, that the interpretation to be givento the terms and Customer shall have a right to: (a) Use, in object code form only, conditions is to apply all terms and conditions unless clearly the Software that is owned or licensed by Siemens or its affiliates inapplicable given the type of Work included. and that is either separately deliverable for use in the Equipment or 1.7 This Agreement shall be governed b and enforced in for use in a computer system owned by the Customer or delivered 9 , 9 Y as firmware embedded In the E uipment("Software Deliverables' accordance with the laws of the State of Texas. Any litigation (b) Make and retain archival and emergency copies of such arising under this Agreement shall be brought in the State or Software Deliverables (subject to any confidentiality provisions) Commonwealth in which the Work is provided to Customer. TO except if the Software Deliverable is embedded in the Equipment; THE EXTENT PERMITTED BY LAW,THE PARTIES WAIVE ANY and, (c) Use all such Equipment, Work Product Deliverables, and RIGHT TO A JURY TRIAL ON MATTERS ARISING OUT OF THIS such Instruments,provided however,the Equipment,Work Product AGREEMENT.Prior to either party initiating any action against the Deliverables, and Instruments shall not be used or relied upon by other parry,the issues shall first be referred to each party's senior any third-party, and such use shall be limited to the particular management. Senior management of each party shall take project and location for which the Work is provided. reasonable steps to resolve the matter at issue. Any permitted action may be taken If the raised issue is not resolved within 2.5 The Customer shall not transfer the Equipment,Software,Work fourteen(14)days of its initial referral to senior management. Product Deliverables,or Instruments to others or use them or permit 1.8 If, Burin or within nine 90 days after the term of this them to be used for any extension of the Work or any other project g ninety ( ) Y or purpose,without Siemens'prior express written consent. Agreement, Customer engages any Siemens employee who has performed work under this or any other agreement between 2.6 Any reuse of Equipment,Software,Work Product Deliverable, Customer and Siemens, Customer shall pay Siemens an amount or such Instruments for other projects or locations without the equal to the employee's latest annual salary. written consent of Siemens,or use by any thirdparty will be at the a users risk and without liability to Siemens;and,the Customer shall Article 2: License and Intellectual Property rty indemnify, defend and hold Siemens harmless from any claims, 2.1 Any tangible form of a report or drawing specifically developed losses or damages arising therefrom. for, commissioned by and deliverable to the Customer in 2,7 In consideration of such license,the Customer agrees not to connection with Work performed by Siemens under this Agreement reverse engineer any Equipment or Software to reconstruct or ("Work Product Debverab/es) shall become the Customer's discover any source code, object code, firmware, underlying property upon receipt by the Customer and payment of any fees ideas, or algorithms of such Equipment or Software even to the extent such restriction is allowable by law. Unrestricted Siemens Industry,Inc. W Page 4 of 7 GENERAL TERMS AND CONDITIONS (Solutions v.11/14) 2.8 Customer acknowledges that Siemens, in the normal conduct 4.1 Customer,without cost to Siemens,shall: of its business,may use concepts,skills and know-how developed while performing other contracts. Customer acknowledges the aropo Designate a contact person with authority to make decisions benefit which may accrue to it though thisvide Siemens with practice, and Customer sufficient regarding the Work and provide to contact such person in an emergency. If accordingly agrees that anything in this Agreement such representative cannot be reached, any request for Work notwithstanding, Siemens may continue, without payment of a received from a person located at Customer's site will be deemed royalty, this practice of using concepts, skills and know-how authorized by Customer, and Siemens will, in its reasonable developed while performing this Agreement. discretion,act accordingly; 2.9 Customer acknowledges that all Facilities Data(as defined in b Provide or arrange for reasonable access and make all paragraph 3.8) is owned by Siemens and may be used by ( )provisions for Siemens to enter any site where Work is to be Siemens in a commingled or other reasonable manner, provided performed; that such use does not identify Customer or the location(s)of the P facility or facilities to which Facilities Data pertains. (c) Permit Siemens to control and/or operate all facility controls, Article 3:Work by Siemens systems, apparatus, equipment and machinery necessary to pertorm the Work; 3.1 Siemens will perform the Work expressly described in this (d) Furnish Siemens with all available information pertinent to the Agreement and in any work release documents or change orders Work including but not limited to,and within ten(10)days of receipt that are issued under this Agreement and signed by the parties.The of a written request, all required reviews and approvals (or other Work performed by Siemens shall be conducted in a manner appropriate action) with respect to a reasonable request for consistent with the degree of care and skill ordinarily exercised by information, samples, estimates, schedules, shop drawings, reputable firms performing the same or similar work in the same drawings, specifications, purchase orders, contracts, and other locale acting under similar circumstances and conditions. items submitted and/or proposed by Siemens; 3.2 Siemens shall perform the Work during its normal working a Obtain and furnish Siemens with all approvals, permits and hours, Monday through Friday, excluding holidays, unless consents from government authorities and others as may be otherwise agreed herein. required for performance of the Work except for those Siemens has 3.3 Siemens is not required to conduct safety or other tests,install expressly agreed in writing to obtain; new devices or equipment or make modifications to any Equipment (f) Noti Siemens promptly of site conditions requiring special beyond the scope set forth in this Agreement. Any Customer • an request to change the scope or the nature of the Work must be in care,and provide Siemens mony q y with any available documents describing the form of a mutually agreed change order, effective only when the quantity, nature,location and extent of such conditions; executed by all parties hereto. (g)Comply with all laws and provide any notices required to be given 3.4 Siemens shall be responsible for any portion of the Work to any government authorities in connection with the Work, except performed by any subcontractor of Siemens.Siemens shall not have such notices Siemens has expressly agreed in writing to give; any responsibility, duty or authorityto direct, supervise or oversee (h) Provide Siemens with Material Safety Data Sheets (MSDS) any contractors of Customer or their work or to provide the means, conforming to OSHA requirements related to all Hazardous methods or sequence of their work or to stop their work. Siemens' Materials at the site which may impact the Work; work and/or presence at a site shall not relieve others of their responsibility to Customer or to others. Siemens shall not be liable (i) Furnish to Siemens any contingency plans related to the site;and for the failure of Customer's contractors or others to fulfill their Furnish the specified operating environment, including without responsibilities, and Customer agrees to indemnify hold harmless u) . and defend Siemens against any claims ansing out of such failures. limitation, suitable, clean, stable, properly conditioned electrical power to all Equipment;telephone lines, capacity and connectivity 3.5 Siemens may rely on the accuracy and completeness of the as required by such Equipment;and heat,light,air conditioning and information furnished b the Customer. Siemens does not represent other utilities in accordance with the specifications for the that Siemens.has made a detailed examination, audit or arithmetic Equipment. verification of the documentation submitted by Customer or of other 4.2 Unless contrary to applicable law or regulation, Customer supporting data. Siemens does not represent that it has made acknowledges that the technical and pricing information contained exhaustive or continuous on-site inspections. in this Agreement is confidential and proprietary to Siemens and 3.6 To the extent that Work on a Fire and Life Safety("FLS")system agrees not to disclose it or otherwise make it available to others. is included,the entire FLS system will be tested and inspected as 4.3 Customer acknowledges that it is now and shall be at all times set forth in the National Fire Protection Association ("NFPA") in control of the Work site.Siemens shall not have any responsibility, uidelines 72 2013 edition (or most current edition), Chapter 14, du or authority to direct, supervise or oversee an employees or hereby Incorporated by reference),oras otherwise maybe required duty ty or P provide the pursuant to the law of the applicable jurisdiction.All testing of any contractors oor sequentce of theirhwork eir ort stop theirwork. Siemens' FLS system will be performed ed y the time and place and in the Work and/or presence at a site shall not relieve others of their manner deemed ap ro nate b Siemens, in accordance with responsibility to Customer or to others. Except as expressly applicable law and the requirements of NFPA and other relevant p. ty . standards. Customer will be solely responsible for, and hereby provided ro the h Bryn oSi security programs ror esponsible for the adequacy re at f t to indemnifies and holds Siemens harmless from and against, any Customer's or its other contractors'activities or operations;the work schieidule otharisiner than i the accordanceriwithpNFPAtion of guidel nes or othtestier is any other person or entity;or Customer's site conditions.Siemens a livable standards. is not responsible for inspecting, observing, reporting or correcting PP health or safety conditions or deficiencies of Customer or others at 3.7 In the event that a data backup or data collection product or Customer's site.So as not to discourage Siemens from voluntarily service is part of the Work and Siemens is to store the data, addressing such issues, in the event Siemens does make 'Siemens will take reasonable steps to protect the security of all observations, reports, suggestions or otherwise regarding such Facilities Data stored offsite. Siemens does not represent or issues,Siemens shall not be liable or responsible for same. warrant that Facilities Data will not be disseminated,compromised 4.4 Customer is solely responsible for any removal,replacement or or corrupted by reason of unauthorized actions of third parties. For the purposes of these General Terms and Conditions,'Facilities refinishing of the building structure or finishes that may be required Data"means electronic data that is collected or generated by to gain access a the Work. Siemens through scheduled back-ups of the databases and/or 4.5 Customer represents and warrants that it will not use graphics residing in the workstation(s)and/or field panel(s)that workstations or field panels that constitute parts of its automation constitute part of Customer's automation control system. control for electronic storage of any Personally Identifiable Article 4:Responsibilities of Customer Information. For the purposes of these Terms and Conditions, "Personally Identifiable Information" means any personal Unrestricted Siemens Industry,Inc GENERAL TERMS AND CONDITIONS (Solutions v.11/14) information that relates to, describes, or is capable of being beyond its control, including but not limited to acts or omissions by associated with,a particular individual. By way of example and not Customer or its employees: agents or contractors, Acts of God, of limitation, Personally Identifiable Information includes an war, terrorism, civil commotion, acts or omissions of government individual's first name or first initial and last name,plus one or more authorities, fire, theft, corrosion, flood, water damage, lightning, of the following: social security number, health insurance freeze-ups computer viruses, program or system hackers, strikes, identification number, medical Information, insurance policy lockouts, differences with workmen, riots, explosions, quarantine number,passport number,taxpayer identification number,account restrictions, delays in transportation, or shortage of vehicles, fuel, number,credit card number or any other financial information. labor or materials.In the event of any such circumstances,Siemens 4.6 SIEMENS HEREBY DISCLAIMS ANY AND ALL LIABILITY shall be excused from performance of the Work and the time for FOR DAMAGES, INJURY OR LOSS ARISING OUT OF Performance shall be extended b a period equal to the time lost DISCLOSURE OR DISSEMINATION OF PERSONALLY Plus a reasonable recovery penodyand the compensation equitably IDENTIFIABLE INFORMATION THAT WAS STORED IN adjusted to compensate for additional costs Siemens Incurs due to such circumstances VIOLATION OF PARAGRAPH 4.5 OF THIS ARTICLE, 4.7 To the extent permitted by law, Customer shall indemnify, Article 7:Warranty;Disclaimers;Insurance;Allocation of Risk defend and hold Siemens harmless from any claims, losses or 7.9(a) Until one year from either the date the Equipment is installed damages arising out of disclosure or dissemination of Personally or thhe date of first beneficial use, whichever first occurs, all Identifiable Information that was stored in violation of paragraph 4.5 Equipment manufactured by Siemens or bearing its nameplate will of this Article. be free from defects in material and workmanship arising from Article 5:Compensation normal use and service. 5.9 Siemens shall be compensated for the Work at its revailing (b) Labor for all Work under this Agreement is warranted to be free P P f from defects for ninety (90) days after the earlier of the date the rates and reimbursed for costs and expenses(plus reasonable pro it Work is substantially completed or the date of first beneficial use. and overhead) incurred in its performance of the Work. All other work, including but not limited to the following, shall be separately (c) To the extent that Software is a Deliverable as part of the Work billed or surcharged on a time and materials basis: (a) emergency for use in the Equipment or in a computer owned b the Customer, work performed at Customer's request,if inspection does not reveal Customer agrees to take delivery of any such Software subject to any deficiency covered by the Agreement;(b)work performed other (1) any applicable Siemens or third party end-user license than during Siemens' normal working hours; and, (c) work agreement ("EULA") accompanying such Software, or (ii), if no performed on equipment not covered by the Agreement. EULA accompanies such Software, the EULA posted at 5.2 Siemens may invoice Customer on a month) or other progress www.usa.siemens.com/btcpseula (Siemens' EULA web site) for Y Y P 9 such Software used in or with the Equipment identified by product billing basis. Invoices are due and payable upon receipt or as model or part number on the Siemens EULA web site. Such otherwise set forth in the Agreement.If any payment is not received Software shall be warranted in accordance with its applicable EULA when due, Siemens may deem Customer to be in breach hereof unless an exception is explicitly identified in the Document under and may enforce any remedies available to it hereunder or at law, this Agreement. For all other Equipment,Siemens hereby assigns includinq without limitation, acceleration of payments and to Customer, without recourse, any and all assignable warranties suspension or termination of the Work at any time and without notice available from any manufacturer or supplier of such Equipment and and shall be entitled to compensation for the Work previously such Software and will assist Customer in enforcement of such performed and for costs reasonably incurred in connection with the assigned warranties. suspension or termination.In the event any payment due hereunder is not made when due,the Customer agrees to ay, on demand, 7.2 , The limited warranties set forth in Section 7.1 will be void as a late charge,one and one-half percent(1.5%)of the amount of re ai and shall not apply a any Work, Equipment or Software her than(i) g P repaired, altered or improperly installed by any person other than the payment per month, limited b the maximum rate permitted b Siemens or its authorized representative; (ii)any subjected law, of each overdue amount (including accelerated balances to unreasonable or improper use or storage, used beyond rated under the Agreement, Customer shall reimburse Siemens for conditions operated other than per Siemens'or the manufacturer's Siemens'costs and expenses including reasonable attorneys'and instructions, or otherwise subjected to improper maintenance, witnesses'fees)incurred for collection under this Agreement. In the negligence or accident; (iii) damaged because of any use of the event of a dispute by Customer regarding any portion or all of an Work after Customer has,or should have,knowledge of any defect invoiced amount, it shall notify Siemens in wnting of the amount in in the Work; or (iv) Equipment not manufactured, fabricated and dispute and the reason for its disagreement within 21 days of receipt assembled Eby Siemens or not bearing Siemens' nameplate. of the invoice,the undisputed portion shall be paid when due, and However,Siemens assigns to Customer,without recourse,any and interest on the disputed, unpaid portion shall accrue as aforesaid, all assignable warranties available from any manufacturer,supplier, from the date due until the date of payment,to the extent that such or subcontractor of such Equipment and will assist Customer in amounts are finally determined to be payable to Siemens. enforcement of such assigned warranties. 5.3 Except to the extent expressly agreed in writing, Siemens'fees (b) Any claim under the limited warranty granted above must be do not include any taxes,excises,fees,duties or other government made in writing to Siemens within thirty(30)days after discovery of charges related to the Work,and Customer shall Pay such amounts the claimed defect unless discovered directly by Siemens. Such or reimburse Siemens for any amounts it pays.If Customer claims limited warranty only extends to Customer and not to any a tax exemption or direct payment permit, it shall provide Siemens subsequent owner of the Equipment. Customer's sole and with a valid exemption certificate or permit and indemnify, defend exclusive remedy for any Work not conforming with this limited and hold Siemens harmless from any taxes, costs and penalties warranty is limited to,at Siemens'option, (i) repair or replacement arising out of same. of defective components of covered Equipment, or (ii) Article 6:Changes,Delays;Excused Performance reperformance of the defective portion of the Work 6.9 As the Work is performed, conditions may change or (c) Siemens shall not be required to repair or replace more than circumstances outside Siemens' reasonable control (such as the component(s)of the Equipment actually found to be'defective. changes of law) may develop which require Siemens to expend Siemens'warranty liability shall not exceed the purchaseprice of additional costs,effort or time to complete the Work, in which case such components) Repaired or replaced Equipment will be Siemens shall notify Customer and an equitable adjustment made warranted hereunder only for the remaining portion of the original to the compensation and time for performance. In the event warranty period. conditions or circumstances require the Work to be suspended or 7,3 THE EXPRESS LIMITED WARRANTIES PROVIDED ABOVE terminated,Siemens shall be compensated for the Work performed ARE IN LIEU OF AND EXCLUDE ALL OTHER WARRANTIES, and for costs reasonable incurred in connection with the suspension STATUTORY, EXPRESS, OR IMPLIED, INCLUDING WITHOUT or termination. LIMITATION ANY WARRANTY OF MERCHANTABILITY OR 6.2 Siemens shall not be responsible for foss,delay,injury,damage FITNESS FOR A PARTICULAR PURPOSE, QUALITY, or failure of performance that may be caused by circumstances CAPACITY OR WORKMANSHIP, ALL EXPRESS OR IMPLIED unrestricted Siemens Industry,Inc. Page 6 of 7 FVn1_ ��oq, Pr, an GENERAL TERMS AND CONDITIONS (Solutions v.11114) WARRANTIES AGAINST THIRD PARTY INTELLECTUAL that there is no asbestos or any other hazardous or toxic materials, PROPERTY C'IP") INFRINGEMENTS (INCLUDING PATENT, as defined in the Comprehensive Environmental Response, COPYRIGHT AND OTHER REGISTERED OR UNREGISTERED Compensation and Liability Act of 1980, as amended, the THIRD PARTY IP RIGHTS) OR DEFECTS, WHETHER HIDDEN regulations promulgated thereunder, and other applicable federal, OR APPARENT, AND EXPRESS OR IMPLIED WARRANTIES state or local law Hazardous Materiais"), present at Customer's WITH RESPECT TO COMPLIANCE OF THE EQUIPMENT AND locations where Work is performed. Siemens will notify Customer DELIVERABLES WITH THE REQUIREMENTS OF ANY LAW, immediately if it discovers or suspects the presence of any REGULATION, SPECIFICATION OR CONTRACT RELATIVE Hazardous Material. All Work has been priced and agreed to by THERETO, WHICH ARE HEREBY EXPRESSLY DISCLAIMED. Siemens in reliance on Customers representations as set forth in SIEMENS MAKES NO WARRANTY, EXPRESS OR IMPLIED, this Section 8.1.The presence of Hazardous Materials constitutes THAT ANY EQUIPMENT PROVIDED HEREUNDER WILL a change in the Proposed Solution equivalent to a change order PREVENT ANY LOSS, OR WILL IN ALL CASES PROVIDE THE whose terms must be agreed to by Siemens before its obligations PROTECTION FOR WHICH IT IS INSTALLED OR INTENDED. hereunder will continue. The limited express warranties and representation set forth in this 8.2 Customer shall be solely responsible for testing, abating, Agreement may only be modified or supplemented in a writing encapsulating, removing, remedying or neutralizing such signed by a duly authorized signatory of Siemens. Hazardous Materials, and for the costs thereof. Even if an 7.4 Siemens shall maintain the following insurance while performing appropriate change order has been entered into pursuant to the Work: Section 8.1 above, Siemens will continue to have the right to stop the Work until the job site is free from Hazardous Materials.In such Workers'Compensation Statutory event, Siemens will 'receive an equitable extension of time to Employers'Liability $1,000,000 each accident complete its Work, and compensation for delays caused by Commercial General $1,000,000 per occurrence and Hazardous Materials remediation. In no event shall Siemens be Liability $5,000,000 in the aggregate required or construed to take title, ownership or responsibility for Automobile Liability $1,000,000 per occurrence/aggregate such Oil or Hazardous Materials.Customer shall sign any required 7.5 Risk of loss of materials and Equipment furnished by Siemens waste manifests in conformance with all government regulations, shall pass to Customer upon delivery to Customer's premises,and listing Customer as the generator of the waste. Customer shall be responsible for protecting and insuring them 8,3 Customer warrants that, prior to the execution of the against theft and damage. . Agreement, it has notified Siemens in writing of any and all 7.6 WITH RESPECT TO ANY LIABILITY (WARRANTY OR Hazardous Materials present, potentially present or likely to OTHERWISE) THAT SIEMENS MAY HAVE UNDER'THIS become ppresent at Customer's locations and has provided a copy AGREEMENT, IN NO EVENT SHALL SIEMENS BE LIABLE of any jobsite safety policies, including but not limited to lock out (INCLUDING WITHOUT LIMITATION, UNDER ANY THEORY IN and tag procedures,laboratory procedures,chemical hygiene pplan, TORTS) FOR ANY LOSS OF USE, REVENUE, ANTICIPATED material safety data sheets or other items covered or required to be PROFIT'S OR SPECIAL, INDIRECT, INCIDENTAL OR disclosed or maintained by federal,state,or local laws, regulations CONSEQUENTIAL DAMAGES (INCLUDING WITHOUT or ordinances. LIMITATION LOST PROFITS AND/OR LOST BUSINESS 8.4 For separate consideration of$10 and other good and valuable OPPORTUNITIES ARISING OUT OF OR IN CONNECTION consideration, the receipt and adequacy of which are hereby WITH THIS AGREEMENT OR THE WORK WHETHER ARISING acknowledge,Customer shall indemnify,defend and hold Siemens IN WARRANTY, TORT, CONTRACT , STRICT LIABILITY, OR harmless from and against any damages, losses, costs, liabilities ANY OTHER THEORY OF LIABILITY, WHETHER, FOR or expenses (including attorneys' fees) arising out of any Oil or WARRANTY, LATE OR NON-DELIVERY OF ANY WORK, AND Hazardous Materials or from Customer's breach of, or failure to WHETHER SIEMENS HAS BEEN ADVISED OF THE perform its obligations under,Sections 8.1,8.2 or 8.3. POSSIBILITY OF SUCH DAMAGES. Siemens reserves the right to control the defense and settlement of any claim for which Article 9:Import/Export Indemnity Siemens has an obligation to indemnify hereunder. 9.1 Customer acknowledges that Siemens is required to comply 7.7 It is understood and agreed by and between the parties that with applicable export laws and regulations relating to the sale, Siemens is not an insurer and this Agreement is not intended to exportation,transfer,assignment,disposal and usage of the Work be an insurance policy or a substitute for an insurance policy. or Equipment or services provided under the Contract, includingg Pricing for the Work is based solely upon the value of the Work any export license requirements. Customer agrees that such provided hereunder and are unrelated to the value of Customer's Work or Equipment or Software shall not at any time directly or property or the property of others on Customer's premises. indirectly be used, exported, sold, transferred, assigned or Accordingly, Siemens' aggregate liability for any and all claims, otherwise disposed of in a manner which will result in non- losses or expenses (including attorney's fees) arising out of this compliance with such applicable export laws and regulations. It Agreement, or out of any Work or goods furnished under this shall be a condition of the continuing performance by Siemens of i Agreement,whether based n contract, negligence, strict liability, its obligations hereunder that compliance with such export laws agency, warranty, trespass, indemnity or any other theory of and regulations be maintained at all times. CUSTOMER liability, shall be limited to the lesser of$1,000,000 or the total AGREES TO INDEMNIFY AND HOLD SIEMENS HARMLESS compensation received by Siemens from Customer under this FROM ANY AND ALL COSTS, LIABILITIES, PENALTIES, Agreement; EXCEPT FOR SUCH CLAIMS, LOSSES OR SANCTIONS AND FINES RELATED TO NON-COMPLIANCE EXPENSES ARISING FROM, OR CAUSED BY, THE FAILURE WITH APPLICABLE EXPORT LAWS AND REGULATIONS. OF A SIEMENS INSTALLED FLS SYSTEM TO OPERATE Article 10: Small Business Concern PROPERLY. IN SUCH EVENT, CUSTOMERS SOLE REMEDY FOR A DEFECTIVE NON-CONFORMING FLS SYSTEM SIEMENS shall adhere to FAR 52.219-8 regarding the"Utilization PROVIDED HEREUNDER SHALL BE IN ACCORDANCE WITH of Small Business Concerns", as part of its Commercial Small THE WARRANTY TERMS CONTAINED HEREIN. Business Subcontracting Agreement with the federal government. 7.8 The parties acknowledge that the price which Siemens has SIEMENS' policy is to offer small business concerns, including agreed to perform its Work and obligations under this Agreement is small disadvantaged businesses, women owned small- calculated based upon the foregoing limitations of liability,and that businesses, HUBZone small businesses, veteran owned small businesses and service disabled veteran Siemens has expressly relied on,and would not have entered into owned small this Agreement but for such limitations of liability. businesses,the maximum practical opportunity"to participate in performing contracts let by anycommercial entity, local Article 8:Hazardous Materials Provisions government or federal agency, including subcontracts for 8.1 The Work does not include directlyor indirect) performing or subsystems, assemblies, components, and related services for y P 9 major systems. arranging for the detection, monitoring,handling, storage,removal, transportation,disposal or treatment of Oil or Hazardous Materials. Except as disclosed pursuant to Section 8.3,Customer represents Unrestricted Siemens Industry,Inc. Page 7 of 7 a a ar MA-4 164 8850 Fallbrook SIEMENS Houston,TX 77064 Jim Williams Siemens Industry, Inc. 11ml.williams(ftiemens.corn 281-949-3056 Ph Building Technologies 281-949-3100 Fax OJE11 T INFORMATION POSAL.,SUBMITTED TO', PKO COMPANY: Brazos County Facilities Services PROPOSAL DATE: 05/07/21 QUOTE ID: JOB NAME- Brazos Co. Detention Ctr Fire Alarm System CONTACT- Ken Hayes UDarade—Siemens XLS FA System ADDRESS- 1835 Sandy Point Rd ADDRESS: 1835 Sandy Point Rd, Bryan,TX Bryan,TX 77803 PHO NE: 979-361-4824 F 1-4200 ENGINEER: DATE OF PLANS: I INC LUDED EMAIL: khayes@brazoscountybc.gov ADDENDA: I PRICIN SE NEXT PAG FOR 61ETAWED-t OP INCLUDES NEW CONSTRUCTION USE TAX, No INCLUDES SALES TAX: No Initial to BASE BID:Upgrade XLS Fire Alarm System in HUI&HU3 BASE COST: $154,138.93 accevit: ADDER: PAYMENT&PERFORMANCE BOND: $ 873.40 TOTAL: $155,012.23 REVISED XMAS QUOTE#GSA2100648 --kEM S.,' 4, This proposal does incl ude installation,installation material- or any labor unless specified. See following pages for details. Payment Terms are Net 30. The Terms and Conditions of Sale shown on the attached are a part hereof. Per project aggregate general liability insurance is excluded. Prices quoted are firm for 30 days. PROPOSED BY_ I have read the attached Terms&Conditions of Sale,understand them fully,and agree to abide by them. I understand that payment is due upon receipt of invoice. rFos Cnallities -QN COMPANY NAME, Siemens Industry, Inc. COMPANY NAME: Seftes BY(sign here): fi6a waw" BY(sign here): NAME(print): Jim Williams NAME(print): Wane. Fck-cs TITLE: Service Sales Representative TITLE: :[LkAC,<-, DATE: 05/07/21 DATE: Ciliq /JLI TAX CERTIFICATE#: Unrestricted Siemens Industry,Inc. Vol. 8850 Fallbrook SIEMENS Houston, 77064 Jim Williams Siemens Industry, Inc. jimlwilliams(c�siemens.com 281-949-3056 Ph Building Technologies 281-949-3100 Fax Unrestricted Siemens Industry,Inc. Page 2 of 8 MENS T 7 8850 Hou SIE Houston, TX 77064 Jim Williams Siemens Industry, Inc. jiml% illiamsesiemens.com 281-949-3056 Ph Building Technologies 281-949-3100 Fax Scope.:of Work Siemens Industry will: HCU1 -remove & replace with new(01)global interface control module and (02)digital loop cards in the existing Siemens XLS fire alarm system -remove & replace with new all smoke and heat detectors that is connected to this fire alarm panel. Existing detector bases will be reused except for bases in the shower area. -program and test all new fire alarm panel and field devices *existing wiring and backboxes will be reused HCO3 -remove & replace with new(01)global interface control module and (05)digital loop cards in the existing Siemens XLS fire alarm system -remove & replace with new all smoke and heat detectors that is connected to this fire alarm panel. Existing detector bases will be reused except for bases in the shower area. -program and test all new fire alarm panel and field devices *existing wiring and backboxes will be reused *All field existing (audible, visual devices, field device other than smoke & heat detectors) and wiring will be reused. HCU1 and HCU3 fire alarm panels will be network together Siemens Industry, Inc will provide all necessary equipment, installation, programming and testing as required to provide a complete and functioning system. *customer is to provide a minimum of(4)escorts to accompany technicians during the install &testing of the fire alarm field devices at no cost to Siemens This proposal excludes the following. • Troubleshooting existing circuits for open&shorts • Base building CAD drawings • Construction permits and other permits(e.g. general construction, mechanical, electrical, plumbing, security,etc.) • Remote supervising station or central station monitoring fees • UL placard • Removing, replacing, patching, or painting of ceilings or walls • Overtime • After hours work Unrestricted Siemens Industry,Inc. Vol. 1�1 pg. 8850 Falibrook SIEMENS Houston,TX 77064 Jim Williams Siemens Industry, Inc. iimlwilliamsCa?siemens.com 281-949-3056 Ph Building Technologies 281-949-3100 Fax Scoptie of;Work . Dedicated phone lines(if required for monitoring,these must be provided by others) 110VAC power Asbestos abatement, and work within asbestos areas • Additional testing due to others Costs associated with multiple trips to the jobsite due to incompletion by others • Damage by other contractors Any consequential damages, loss of use, loss of revenue, and any third-party consequential damages Oends F. Per project aggregate general liability insurance • Professional liability insurance • Errors and omissions insurance • Owner provided insurance • Certified payroll 9P Scaleor Davis-Bacon wages Unrestricted Siemens Industry,Inc. Pa e 4 of 8 vol . GENERAL TERMS AND CONDITIONS (Solutions v.11114) Article 1: General due Siemens under this Agreement.Siemens may retain file copies 1.1 These General Terms and Conditions, including any of such Work Product Deliverables. supplemental terms(each a"Rider'),are attached to and made part 2.2 If any know-how, tools and related documentation owned or of the Proposal or other document as the case may be including licensed by Siemens and used by Siemens to install or commission any change order, in which these General Terms and Conditions Equipment and Software for operation at the Site,including but not are incorporated (the"Document'), that when approved in writing limited to tools for installing any Software, performing diagnostics by the Customer and accepted by an authorized representative of on Equipment as installed at the Site as well as any reports,notes, Siemens shall (a) constitute the entire, complete and exclusive calculations, data, drawings, estimates, specifications, manuals, contract between the parties(this"Agreement')(_i)to implement the documents, all computer programs, codes and computerized work and services identified in the Scope of Work or Proposed materials prepared by or for Siemens and used by Siemens to Solution section of the Document (collectively, the "Work') to be provide the Work ("Instruments') are provided to the Customer provided by Siemens and (ii) for the physical equipment under this Agreement,any such Instruments shall remain Siemens 'Equipment), software owned or licensable by Siemenspproperty,including the intellectual property conceived or developed "Software'),any related documentation("Related Documentation'), by Siemens in the Instruments. deliverable Instruments (as defined in Section 2.2), and Work 2.3 In addition, all intellectual roe i that has been conceived Product Deliverables (as defined in Section 2.1 identified in the property:rty: () Document to be provided by Siemens under the Agreement in or developed by an employee or subcontractor of Siemens before accordance with the performance of the Work (collectively, the Siemens performs any Work under this Agreement; (i) that is `Deliverables' and(b)supersedes and cancels all prior proposals , conceived or developed by such employee or subcontractor at any agreements and undderstandings, written or oral, relating to the time wholly independently of Siemens performing the Work under subject matter of this Agreement. this Agreement; or,(iii)if developed while performing the Work under this Agreement, where the development of intellectual property for 1.2 Neither party may assign this Agreement or any rights or the benefit of the Customer is not expressly identified as an item of obligations hereunder without the prior written consent of the other Work to be provided to the Customer orwhere such Work comprised except that either party may assign this Agreement to its affiliates or corresponded to an update, improvement, configuration, or and Siemens may grant a security interest in the proceeds to be paid modification of Equipment or Software made in the ordinary course to Siemens under this Agreement; assign proceeds of this of business solely to allow such products to interface with any Agreement;and/or use subcontractors in performance of the Work, software and/or equipment and/or to operate at a site specified by 1.3 The terms and conditions of this Agreement shall not be Customer, (collectively "Siemens Pre-existing Intellectual g Property')that may be included in scope provided to the Customer modified or rescinded except in writing signed by duly authorized un erthis Agreement shall also remain Siemens'property including officers or managers of Siemens and Customer. the Siemens Pre-existing Intellectual Property included in the Work 1.4 In the event of conflict between the other sections of the Product Deliverables.Siemens Pre-existing intellectual Property is Document and these General Terms and Conditions, these also included in all reports, notes, calculations, data, drawings, General Terms and Conditions shall control. In the event of conflict estimates, specifications, manuals, documents, all computer between a Rider and any section of the Document or these General programs, codes and computerized materials prepared by or for Terms and Conditions, the Rider shall control. Any differing or Siemens. additional terms and conditions in any purchase order or other 2.4 All Work Product Deliverables and any Instruments provided to document are of no force and effect unless specifically accepted in the Customer are for the Customer's use and only for the purposes writing by the parties. disclosed to Siemens. Siemens hereby grants the Customer a 1.5 Nothing contained in this Agreement shall be construed to give royalty-free(once all pa menta due under this Agreement are paid any rights or benefits to anyone other than the Customer and to Siemens), non-transferable, perpetual, nonexclusive license to Siemens without the express written consent of both parties. All use any Siemens Pre-existing Intellectual Property sole/y as provisions of this Agreement allocating responsibility or liability incorporated into the Work and Deliverables (including Work between the parties shall survive the completion of the Work and Product Deliverables and any Instruments provided to the Customer under this A reement Under such license, and termination o this Agreement. g )• following agreement to be bound to confidentiality provisions under 1.6 Certain terms and conditions contained herein may not apply to this Agreement and/or in accordance with any separate the Work to be provided hereunder. It is the intent of the parties, confidentially agreement that may exist between the parties, however, that the interpretation to be given to the terms and Customer shall have a right to:(a) Use, in object code form only, conditions is to app/y all terms and conditions unless clearly the Software that is owned or licensed by Siemens or its affiliates inapplicable given the type of Work included. and that is either separately deliverable for use in the Equipment or for use in a computer system owned by the Customer or 1.7 This Agreement shall be governed by and enforced in delivered as firmware embedded in the Equipment("Software Deliverables'' accordance with the laws of the State of Texas. Any litigation (b) Make and retain archival and emergency copies of such arising under this Agreement shall be brought In the State or Software Deliverables (subject to any confidentiality provisions) Commonwealth in which the Work is provided to Customer. TO except if the Software Deliverable is embedded in the Equipment; THE EXTENT PERMITTED BY LAW,THE PARTIES WAIVE ANY and, (c) Use all such Equipment, Work Product Deliverables, and RIGHT TO A JURY TRIAL ON MATTERS ARISING OUT OF THIS such Instruments,provided however,the Equipment,Work Product AGREEMENT. Prior to either party initiating any action against the Deliverables, and Instruments shall not be used or relied upon by other party,the issues shall first be referred to each party's senior any third-party, and such use shall be limited to the particular management. Senior management of each party shall take project and location for which the Work is provided. reasonable steps to resolve the matter at issue. Any permitted action may be taken if the raised issue is not resolved within 2.5 The Customer shall not transfer the Equipment,Software,Work fourteen(14)days of its initial referral to senior management. Product Deliverables,or Instruments to others or use them or permit them to be used for any extension of the Work or any other project 1.8 If, during or within ninety (90) days after the term of this or purpose,without Siemens'prior express written consent. Agreement, Customer engages any Siemens employee who has perforated work under this or any other agreement between 2.6 Any reuse of Equipment,Software,Work Product Deliverable, Customer and Siemens, Customer shall pay Siemens an amount or such Instruments for other proJ'ects or locations without the equal to the employee's latest annual salary. written consent of Siemens,or use by any third ppa will be at the Article 2: License and Intellectual Property users risk and without liability to Siemens;and,the ustomer shall P rty indemnify, defend and hold Siemens harmless from any claims, 2.1 Any tangible form of a report or drawing specifically developed losses or damages arising therefrom. for, commissioned by and deliverable to the Customer in 2.7 In consideration of such license, the Customer agrees not to connection with Work performed by Siemens under this Agreement reverse engineer any Equipment or Software to reconstruct or ("Work Product Deliverables") shall become the Customer's discover any source code, object code, firmware, underlying property upon receipt by the Customer and payment of any fees ideas, or algorithms of such Equipment or Software even to the extent such restriction is allowable by law. Unrestricted Siemens Industry,Inc. Page 5 of 8 V®I. PC, GENERAL TERMS AND CONDITIONS (Solutions v.11M4) 2.8 Customer acknowledges that Siemens, in the normal conduct 4.1 Customer,without cost to Siemens,shall: of its business,may use concepts,skills and know-how developed `a) Designate a contact person with authority to make decisions while performing other contracts. Customer acknowledges the for Customer regarding the Work and provide Siemens with benefit which may accrue to it though this practice, and information sufficint t contact such person in an emer�ency. If accordingly agrees that anything in this Agreement such representative cannot be reached, any request or Work notwithstanding, Siemens may continue, without payment of a royalty, this practice of using concepts, skills and know-how received from a Person located at Customers site will be deemed developed while performing this Agreement. authorized by Customer, and Siemens will, in its reasonable discretion,act accordingly; 2.9 Customer acknowledges that all Facilities Data(as defined in b Provide or arrange for reasonable access and make all paragraph 3.8) is owned by Siemens and may be used by ( ) g Siemens in a commingled or other reasonable manner, provided provisions for Siemens to enter any site where Work is to be that such use does not identify Customer or the location(s) of the performed; facility or facilities to which Facilities Data pertains. (c) -Permit Siemens to control and/or operate all facility controls, Article 3:Work by Siemens systems, apparatus, equipment and machinery necessary to perform the Work; 3.1 Siemens will perform the Work expressly described in this � Furnish Siemens with all available information pertinent to the Agreement and in any work release documents or change orders ( ork including but not limited to,and within ten(10)days of receipt that are issued under this Agreement and signed by the parties.The of a written rg but n, all required reviews and approvals (or other Work performed by Siemens shall be conducted in a manner appropriate tteaction with respect vi a reasonable is or for consistent with the degree of care and skill ordinarily exercised by . ) p reputable firms performing the same or similar work in the same Information, samples, estimates, schedules, shop drawings, locale acting under similar circumstances and conditions. drawings, specifications, purchase orders, contracts, and other items submitted and/or proposed by Siemens; . 3.2 Siemens shall perform the Work during its normal working a Obtain and furnish Siemens with all approvals, permits and hours, Monday through Friday, excluding holidays, unless consents from government authorities and others as may be otherwise agreed herein. required for performance of the Work except for those Siemens has 3.3 Siemens is not required to conduct safety or other tests, install expressly agreed in writing to obtain; new devices or equipment or make modifications to any Equipment Noti Siemens promptly of an site conditions requiring special beyond the scope set forth in this Agreement. Any Customer (� ty i p y. y q e p• request to change the scope or the nature of the Work must be' care,and provide Siemens with any available documents describing the form of a mutually agreed change order, effective only when the quantic,nature,location and extent of such conditions; executed by all parties hereto. (g)Comply with all laws and provide any notices required to be given 3.4 Siemens shall be responsible for any portion of the Work to any government authorities in connection with the Work, except performed by any subcontractor of Siemens.Siemens shall not have such notices Siemens has expressly agreed in writing to give; any responsibility, duty or authority to direct, supervise or oversee (h) provide Siemens with Material Safety Data Sheets (MSDS) any contractors of Customer or their work or to provide the means, conforming to OSHA requirements related to all Hazardous methods or sequence of their work or to stop their work.Siemens' Materials at the site which may impact the Work; work and/or presence at a site shall not relieve others of their responsibility to Customer or to others. Siemens shall not be liable (i) Furnish to Siemens any contingency plans related to the site;and for the failure of Customer's contractors or others to fulfill their Fumish the s ecified o eratin environment, includin without responsibilities, and Customer agrees to indemnify, hold harmless ,) . p p g g and defend Siemens against any claims arising out of such failures. limitation, suitable, clean, stable, properly conditioned electrical power to all Equipment;telephone nes, capacity and onnectvity 3.5 Siemens may rely on the accuracy and completeness of the as required by such Equipment;and heat,light,air conditioning and information furnished by the Customer. Siemens does not represent other utilities in accordance with the specifications for the that Siemens has made a detailed examination, audit or arithmetic Equipment. verification of the documentation submitted by Customer or of other 4.2 Unless contrary to applicable law or regulation, Customer supporting data. Siemens does not represent that it has made acknowledges that the technical and pricing information contained exhaustive or continuous on-site inspections, in this Agreement is confidential and proprietary to Siemens and 3.6 To the extent that Work on a Fire and Life Safety("FLS")system agrees not to disclose it or otherwise make it available to others. is included,the entire FLS system will be tested and inspected as 4.3 Customer acknowledges that it is now and shall be at all times set forth in the National Fire Protection Association ("NEPA, in control of the Work site.Siemens shall not have any responsibility, uidelines 72 rate edition (or most current edition), Chapterrequired e, du or authorityto direct, supervise or oversee an employees or hereby Incorporated by reference),oras otherwise maybe required contractors of Customer or their work or to provide the means pursuant to the law of the applicable jurisdiction.All testing of any methods or sequence of their work or to stoptheir work. Siemens i FLS system will be performed ed y the time and place and in the Work and/or presence at a site shall not rlieve others of their manner deemed ap ro riate b Siemens, in accordance with res onsibili to Customer or to others. Except as expressly Sri applicable law and the requirements of NFPA and other relevant p p. ty. standards. Customer will be solely responsible for, and hereby hrovided 8alsof re n oSi secusty programos sorleprecautionsq relatedttto indemnifies and holds Siemens harmless from and against, any Customer s or its other contractors activities r operations;the work liability arising from the Customer's specification of any testing of any other erson or ent1 or Customer's site conditions.Siemens schedule other than in accordance with NEPA guidelines or other is not responsible for inspecting, observing, reporting or correcting applicable standards. health or safety conditions or deficiencies of Customer or others at 3.7 In the event that a data backup or data collection product or Customer's site. So as not to discourage Siemens from voluntarily service is part of the Work and Siemens is to store the data, addressing such issues, in the event Siemens does make Siemens will take reasonable steps to protect the security of all observations, reports, suggestions or otherwise regarding such Facilities Data stored offsite. Siemens does not represent or issues,Siemens shall not be liable or responsible for same. warrant that Facilities Data will not be disseminated,compromised 4.4 Customer is solely responsible for any removal,replacement or the puoses of these eneral Terms and Conditions, or corrupted by reason of unauthorized actions of third parties.For refinishing of the building structure or finishes that may be required rpG ,"F Facilities Data"means electronic data that is collected or generated by to gain access to the Work. Siemens through scheduled back-ups of the databases and/or 4.5 Customer represents and warrants that it will not use graphics residing in the workstation(s)and/or field panel(s)that workstations or field panels that constitute parts of its automation constitute part of Customer's automation control system. control for electronic storage of any Personally Identifiable Article 4:Responsibilities of Customer Information. For the purposes of these Terms and Conditions, "Personally Identifiable Information° means any personal Unrestricted Siemens Industry,Inc. / r GENERAL TERMS AND CONDITIONS (Solutions v.11114) information that relates to, describes, or is capable of being beyond its control,including but not limited to acts or omissions by associated with,a particular individual. By way of example and not Customer or its employees, agents or contractors, Acts of God, of limitation, Personally Identifiable Information includes an war, terrorism, civil commotion, acts or omissions of government individual's first name or first initial and last name,plus one or more authorities, fire, theft, corrosion, flood, water damage, lightning, of the following: social security number, health insurance freeze-ups, computer viruses, program or system hackers, strikes, identification number, medical Information, insurance policy lockouts, differences with workmen, riots, explosions, quarantine number,passport number,taxpayer identification number,account restrictions, delays in transportation, or shortage of vehicles, fuel, number,credit card number or any other financial information. labor or materials.In the event of any such circumstances,Siemens 4.6 SIEMENS HEREBY DISCLAIMS ANY AND ALL LIABILITY shall be excused from performance of the Work and the time for FOR DAMAGES, INJURY OR LOSS ARISING OUT OF performance shall be extended by a period equal to the time lost DISCLOSURE OR DISSEMINATION OF PERSONALLY plus a reasonable recovery period and the compensation equitably IDENTIFIABLE INFORMATION THAT WAS STORED IN adjusted to compensate for additional costs Siemens incurs due to such circumstances VIOLATION OF PARAGRAPH 4.5 OF THIS ARTICLE, Article 7:Warranty;Disclaimers;Insurance;Allocation of Risk 4.7 To the extent permitted by law, Customer shall indemnify, defend and hold Siemens harmless from any claims, losses or 7.1(a) Until one year from either the date the Equipment is installed damages arising out of disclosure or dissemination.of Personally or thhe date of first beneficial use, whichever first occurs, all Identifiable Information that was stored in violation of paragraph 4.5 Equipment manufactured by Siemens or bearing its nameplate will of this Article. be free from defects in material and workmanship arising from Article 5:Compensation normal use and service. 5.1 Siemens shall be compensated for the Work at its revailing (b) Labor for all Work under this Agreement is warranted to be free rates and reimbursed for costs and expenses(plus reasonable rofit from defects for ninety m pl days after the earlier of the date the p mp P Work is substantially completed or the date of first beneficial use. and overhead) incurred in its performance of the Work. All other work, including but not limited to the following, shall be separately c) To the extent that Software is a Deliverable as part of the Work billed or surcharged on a time and materials basis: (a) emergency Tor use in the Equipment or in a computer owned by the Customer, work performed at Customer's request,if inspection does not reveal Customer agrees to take delivery of any such Software subject to any deficiency covered by the Anreement;(b)work performed other (i) any applicable Siemens or third party end-user license than during Siemens' norma working hours; and, (c) work agreement ("EULA') accompanying such Software, or (ii), if no performed on equipment not covered by the Agreement. EULA accompanies such Software, the EULA posted at 5.2 Siemens may invoice Customer on a month) or other progress www.usa.siemens.com/btcpseula (Siemens' EULA web site) for billing basis. invoices are due and pa able u on receipt or ss such Software used in or with the Equipment identified by product otherg ba set forth in the r Agreement.nt.If an payment is not received model or part number on the Siemens EULA web site. Such when due Siemens he deem Cu.I 'any pa be in breach hereof Software shall be warranted in accordance with its applicable EULA y unless an exception is explicitly identified in the Document under and may enforce any remedies available to it hereunder or at law, this Agreement. For all other Equipment, Siemens hereby assigns including without limitation, acceleration of payments and to Customer, without recourse, any and all assignable warranties suspension or termination of the Work at any time and without notice available from any manufacturer or supplier of such Equipment and and shall be entitled to compensation fdr the Work previously such Software and will assist Customer in enforcement of such performed and for costs reasonably incurred in connection with the assigned warranties. suspension or termination.In the event any payment due hereunder is not made when due the Customer agrees to ay on demand a 2 (a) The limited warrantiesplset forth in uip ion 7.1 will bee() as a late charge,one and one-half percent(1.5%)of the amount of re ai and shall nota I to an Work, Equipment ment or Software i g p repaired, altered or improperly installed by any person other than the payment per month, limited b the maximum rate permitted b Siemens or its authorized representative; (ii) Equipment subjected law, of each overdue amount (Including accelerated balances to unreasonable or improper use or storage, used beyond rated under the Agreement, Customer shall reimburse Siemens for conditions operated other than per Siemens'orthe manufacturer's Siemens'costs and expenses (including reasonable attomeys'and instructions, or otherwise subjected to improper maintenance, witnesses'fees)incurred for collection under this Agreement.In the negligence or accident; (iii) damaged because of any use of the event of a dispute by Customer regarding any portion or all of an Work after Customer has,or should have,knowledge of any defect invoiced amount, it shall notify Siemens in writing of the amount in in the Work; orfiv) Equipment not manufactured, fabricated and dispute and the reason for its disagreement within 21 days of receipt assembled by SSiemens or not bearing Siemens' nameplate. of the invoice,the undisputed portion shall be paid when due, and However,Siemens assigns to Customer,without recourse,any and interest on the disputed, unpaid portion shall accrue as aforesaid, all assignable warranties available from any manufacturer,supplier, from the date due until the date of payment,to the extent that such or subcontractor of such Equipment and will assist Customer in amounts are finally determined to be payable to Siemens. enforcement of such assigned warranties. 5.3 Except to the extent expressly agreed in writing, Siemens'fees (b) Any claim under the limited warranty granted above must be do not include any taxes,excises,fees,duties or other government made in writing to Siemens within thirty(30)days after discovery of charges related to the Work,and Customer shall pay such amounts the claimed defect unless discovered directly by Siemens. Such or reimburse Siemens for any amounts it pays. If Customer claims limited warranty only extends to Customer and not to any a tax exemption or direct payment permit, it shall provide Siemens subsequent owner of the Equipment. Customer's sole and with a valid exemption certificate or permit and indemnify, defend exclusive remedy for any Work not conforming with this limited and hold Siemens harmless from any taxes, costs and penalties warrant is limited to, at Siemens'option, (i repair or replacement arising out of same. of defective components of covered Equipment, or (ii) Article 6:Changes;Delays;Excused Performance reperformance of the defective portion of the Work 6.1 As the Work is performed, conditions may change or (c) Siemens shall not be required to repair or replace more than circumstances outside Siemens' reasonable control (such as the components)of the Equipment actually found to be defective. changes of law) may develop which require Siemens to expend Siemens'wanantt liability shall not exceed the purchase price of additional costs,effort or time to complete the Work, in which case such components) Repaired or replaced Equipment will be Siemens shall notify Customer and an equitable adjustment made warranted hereunder only for the remaining portion of the original to the compensation and time for performance. In the event warranty period. conditions or circumstances require the Work to be suspended or 7,3 THE EXPRESS LIMITED WARRANTIES PROVIDED ABOVE terminated,Siemens shall be compensated for the Work performed ARE IN LIEU OF AND EXCLUDE ALL OTHER WARRANTIES, and for costs reasonable incurred in connection with the suspension STATUTORY, EXPRESS, OR IMPLIED, INCLUDING WITHOUT or termination. LIMITATION ANY WARRANTY OF MERCHANTABILITY OR 6.2 Siemens shall not be responsible for loss,delay,injury,damage FiTNESS FOR A PARTICULAR PURPOSE, QUALITY, or failure of performance that may be caused by circumstances CAPACITY OR WORKMANSHIP, ALL EXPRESS OR IMPLIED Unrestricted Semens Industry,Inc. GENERAL TERMS AND CONDITIONS (Solutions v.11114) WARRANTIES AGAINST THIRD PARTY INTELLECTUAL that there is no asbestos or any other hazardous or toxic materials, PROPERTY ("IP") INFRINGEMENTS (INCLUDING PATENT, as defined in the Comprehensive Environmental Response, COPYRIGHT AND OTHER REGISTERED OR UNREGISTERED Compensation and Liability Act of 1980, as amended, the THIRD PARTY IP RIGHTS) OR DEFECTS, WHETHER HIDDEN regulations promulgated thereunder, and other applicable federal, OR APPARENT, AND EXPRESS OR IMPLIED WARRANTIES state or local law ( Hazardous Materials"), present at Customer's WITH RESPECT TO COMPLIANCE OF THE EQUIPMENT AND locations where Work is performed. Siemens will notify Customer DELIVERABLES WITH THE REQUIREMENTS OF ANY LAW, immediately if it discovers or suspects the presence of any REGULATION, SPECIFICATION OR CONTRACT RELATIVE Hazardous Material. All Work has been priced and agreed to by THERETO, WHICH ARE HEREBY EXPRESSLY DISCLAIMED. Siemens in reliance on Customer's representations as set forth in SIEMENS MAKES NO WARRANTY, EXPRESS OR IMPLIED, this Section 8.1. The presence of Hazardous Materials constitutes THAT ANY EQUIPMENT PROVIDED HEREUNDER WILL a change in the Proposed Solution equivalent to a change order PREVENT ANY LOSS, OR WILL IN ALL CASES PROVIDE THE whose terms must be agreed to by Siemens before its obligations PROTECTION FOR WHICH IT IS INSTALLED OR INTENDED. hereunder will continue. The limited express warranties and representation set forth in this 8.2 Customer shall be sole! responsible for testing, abating, Agreement may only be modified or supplemented in a writing Y p, g, g signed by a duly authorized signatory of Siemens. encapsulating, removing, remedying or neutralizing such Hazardous Materials, and for the costs thereof. Even if an 7.4 Siemens shall maintain the following insurance while performing appropriate change order has been entered into pursuant to the Work: Section 8.1 above, Siemens will continue to have the right to stop Workers'Com ensation Statuto the Work until the job site is free from Hazardous Materials.In such p event, Siemens will receive an equitable extension of time to Employers'Liability $1,000, 00 each accident complete its Work, and compensation for delays caused by Commercial General $1,000,000 per occurrence and Hazardous Materials remediation. In no event shall Siemens be Liability $5,000,000 in the aggregate required or construed to take title, ownership or responsibility for Automobile Liability $1,000,000 per occurrence/aggregate such Oil or Hazardous Materials. Customer shall sign any required 7.5 Risk of loss of materials and Equipment furnished by Siemens waste manifests in conformance with all government regulations, shall pass to Customer upon delivery to Customer's premises, and listing Customer as the generator of the waste. Customer shall be responsible for protecting and insuring them 8,3 Customer warrants that, prior to the execution of the against theft and damage. Agreement, it has notified Siemens in writing of any and all 7.6 WITH RESPECT TO ANY LIABILITYARRANTY OR Hazardous Materials present, potentially present or likely to OTHERWISE) THAT SIEMENS MAY HAVE UNDER THIS become present at Customer's locations and has provided a copy AGREEMENT, IN NO EVENT SHALL SIEMENS BE LIABLE of any jobsite safety policies, including but not limited to lock-out (INCLUDING WITHOUT LIMITATION, UNDER ANY THEORY IN and tag procedures,laboratory procedures,chemical hygiene pp[an, l ORTS) FOR ANY LOSS OF USE, REVENUE, ANTICIPATED material safety data sheets or other items covered or required to be PROFIT'S OR SPECIAL, INDIRECT, INCIDENTAL OR disclosed or maintained by federal, state,or local laws,regulations CONSEQUENTIAL DAMAGES (INCLUDING WITHOUT or ordinances. LIMITATION LOST PROFITS ANIS/OR LOST BUSINESS 8.4 For separate consideration of$10 and other good and valuable OPPORTUNITIES ARISING OUT OF OR IN CONNECTION consideration, the receipt and adequacyof which are hereby WITH THIS AGREEMENT OR THE WORK WHETHER ARISING acknowledge,Customer shall indemnify,dfend and hold Siemens IN WARRANTY, TORT, CONTRACT , STRICT LIABILITY, OR harmless from and against any damages, losses, costs, liabilities ANY OTHER THEORY OF LIABILITY, WHETHER, FOR or expenses (including attorneys' fees) arising out of any Oil or WARRANTY, LATE OR NON-DELIVERY OF ANY WORK, AND Hazardous Materials or from Customer's breach of, or failure to WHETHER SIEMENS HAS BEEN ADVISED OF THE perform its obligations under, Sections 8.1, 8.2 or 8.3. POSSIBILITY OF SUCH DAMAGES. Siemens reserves the right to control the defense and settlement of any claim for which Article 9:Import/Export Indemnity Siemens has an obligation to indemnify hereunder. 9.1 Customer acknowledges that Siemens is required to comply 7.7 It is understood and agreed by and between the parties that with applicable export laws and regulations relating to the sale, Siemens is not an insurer and this Agreement is not intended to exportation,transfer,assignment,disposal and usage of the Work be an insurance policy or a substitute for an insurance policy. or Equipment or services provided under the Contract, including Pricing for the Work is based solely upon the value of the Work any export license requirements. Customer agrees that such provided hereunder and are unrelated to the value of Customer's Work or Equipment or Software shall not at any time directly or property or the property of others on Customer's premises. indirectly be used, exported, sold, transferred, assigned or Accordingly, Siemens' aggregate liability for any and all claims, otherwise disposed of in a manner which will result in non- losses or expenses (Including attorney's fees) arising out of this compliance with such applicable export laws and regulations. It Agreement, or out of any Work or goods furnished under this shall be a condition of the continuing performance by Siemens of Agreement,whether based in contract, negligence, strict liability, its obligations hereunder that compliance with such export laws agency, warranty, trespass, indemnity or any other theory of and regulations be maintained at all times. CUSTOMER liability, shall be limited to the lesser of$1,000,000 or the total AGREES TO INDEMNIFY AND HOLD SIEMENS HARMLESS compensation received by Siemens from Customer under this FROM ANY AND ALL COSTS, LIABILITIES, PENALTIES, Agreement; EXCEPT FOR SUCH CLAIMS, LOSSES OR SANCTIONS AND FINES RELATED TO NON-COMPLIANCE EXPENSES ARISING FROM, OR CAUSED BY, THE FAILURE WITH APPLICABLE EXPORT LAWS AND REGULATIONS. OF A SIEMENS INSTALLED FLS SYSTEM TO OPERATE Article 10: Small Business Concern PROPERLY. IN SUCH EVENT, CUSTOMERS SOLE REMEDY FOR A DEFECTIVE NON-CONFORMING FLS SYSTEM SIEMENS shall adhere to FAR 52.219-8 regarding the"Utilization PROVIDED HEREUNDER SHALL BE IN ACCORDANCE WITH of Small Business Concerns", as part of Its Commercial Small THE WARRANTY TERMS CONTAINED HEREIN. Business Subcontracting Agreement with the federal government. 7.8 The parties acknowledge that the price which Siemens has SIEMENS' policy is to offer small business concerns, including agreed to perform Its Work and obligations under this Agreement is small disadvantaged businesses, women owned small- calculated based upon the foregoing limitations of liability,and that businesses, HUBZone small businesses, veteran owned small Siemens has expressly relied on,and would not have entered into businesses and service disabled veteran owned small this Agreement but for such limitations of liability. businesses,the"maximum practical opportunity"to participate in performing contracts let by any commercial entity, local Article 8:Hazardous Materials Provisions government or federalagency, including subcontracts for 8.1 The Work does not include direct! or indirect! erformin or subsystems, assemblies, components, and related services for arranging for the detection, monitoring,handling, storage, removal, major systems. transportation,disposal or treatment of Oil or Hazardous Materials. Except as disclosed pursuant to Section 8.3, Customer represents Unrestricted Siemens Industry,Inc. of 8 Fvo,. � �Pti vrN1 Z THE TEXAS A&M UNIVERSITY SYSTEM 301 Tarrow Street,2nd Floor College Station,Texas 77840 AFM Minimum Prevailing Wage Rate .'+*1876 - t County:Brazos x CLASSIFICATION RATE NOTES Acoustic Ceiling Installer 15.73 Asbestos Abatement Worker 13.06 Carpenter 15.95 Concrete-Pour and Finish 15.39 Crane Operator 26.40 Driver 14.47 Drywall Installer 16.20 Electrician-Journeyman 25.70 EIectrician-Apprentice 20.35 EIevator Mechanic-Journeyman 55.83 EIevator Mechanic-Apprentice 48.10 Fire Protection-Controls 17.72 Fire Protection-Pipefitter 20.61 Formwork Builder 14.58 Glazier 17.69 HVAC-Journeyman 25.09 HVAC-Apprentice 15.81 HVAC-Controls 21.80 Insulator 16.01 Ironworker 17.42 Laborer/Helper 12.73 Mason 19.13 Equipment Operator-Light 14.97 Equipment Operator-Heavy 16.76 Painter 13.18 Pipefitter-Journeyman 32.50 Pipefitter-Apprentice 19.35 Plasterer 15.51 Plumber-Journeyman 30.74 Plumber-Apprentice 20.32 Reinforcing Steel Worker 15.78 Roofer 19.94 Stone Mason 18.12 Terrazzo Installer 13.08 Tile Setter 15.73 Waterproofer 14.91 Note:Listed minimum prevailing wage rate is the base hourly wage rate including fringes. V®{. fig. 0 FIRE EXTINGUISHERS, SPRINKLER SYSTEMS,INSPECTIONS, MAINTENANCE AND TESTING CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S.Texas Ave.,Ste.352 Contract No.22-007 Bryan,Texas 77803 Page 1 of 11 Pages Telephone(979)361-4292 GENERAL REQUIREMENT FOR CONTRACT I, Paul McKenna as a duly authorized representative of Brigade Fire Solutions_,_LLC "Contractor"willingly attest to perform (or deliver)as per Exhibit A for Brazos County. I further agree to all of the provisions and specifications contained in this contract. TERM The term of this contract will be for two(2)years,with the option to renew with three(3)additional one (1)year periods.Initial term will be from October 1,2021 through September 30,2023. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas,to waive any formality or irregularity,to make awards to more than one offeror,to reject any or all bids. The County reserves the right to accept or reject in part or in whole,any IQs submitted,and to waive any technicalities for the best interest of the County. BIDDERS RESPONSIBILITY It is the bidder's sole responsibility to print and review all pages of the bid document, attachments, questions and responses,addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address,telephone number, email address,Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable),Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Brazos County the"Certificate of Interested Parties",Form 1295 as required,pending award,renewal,amended or extended contract. Visit https:Hethics.state.tx.us/whatsnew/elf info form1295.1itm for more Vol. 549 Contract No.22-007 BRAZOS COUNTY,TEXAS Page 2 of 11 Pages information. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge, or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. HOLD HARMLESS AGREEMENT Contractor,the successful offeror,shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non-response. INSPECTIONS&TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. Contract No.22-007 BRAZOS COUNTY,TEXAS Page 3 of 11 Pages In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the contractor written notice of such termination of locations a minimum of thirty(30)days in advance. SUBCONTRACTING Any subcontracting must be approved prior to commencement of the Contract by Brazos County. INVOICES&PAYMENTS Payments to contractors will not be made if the contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the contractor. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the contractor in completion of the contract. This term supersedes any contradicting terms throughout the contract and/or any attachments. When multiple deliveries and/or services are required, the contractor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty(30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the contractor should provide their Taxpayer Identification. Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ,unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. Contract No.22-007 BRAZOS COUNTY,TEXAS Page 4 of 11 Pages GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications,the specifications shall govern. In the event of any conflict of interpretation of any part of this overall contract,Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this contract and any other terms, conditions, provisions,and specifications provided by the contractor;the terms of this contract shall supersede. GOVERNING LAW AND VENUE This bid solicitation is governed by the laws of the State of Texas, specifically,the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of$250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve(12)month period. The disclosure questionnaire,must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County, Texas,notwithstanding anything to the contrary. COMPLIANCE WITH LAW The Contractor's work and materials shall comply with all state and federal laws, municipal ordinances, regulations,and directions of inspectors appointed by proper authorities having jurisdiction. The Contractor shall perform and require all subcontractors to perform the work in accordance with applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in compliance with OSHA and other laws as they apply to its employees. In the event any of the conditions of the specifications violate the code for any industry,then such code conditions shall prevail. The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines concerning soil erosion and sediment control throughout the Project and warranty term. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected.Requests to withdraw a submitted bid or proposal are subject to the approval of the Purchasing Agent. V01 a �� Pg ��. Contract No.22-007 BRAZOS COUNTY,TEXAS Page 5 of 11 Pages SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point,shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new,unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE , The contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M.: Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas,showing that the contractor is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $1.000,000. In the event any work is sublet, the contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. Waiver of subrogation is required. (TLC Sec.401.011) (2) Commercial General Liability Insurance with a$ 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies will be acceptable without prior approval by the Commissioners Court/Risk Management. (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- Vol. A pga6�5 Contract No.22-007 BRAZOS COUNTY,TEXAS Page 6 of 11 Pages propelled vehicles used in connection with the contract,whether owned,non-owned or hired. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; Iiability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials,logistical support,equipment,and related travel expenses incurred by the contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County,Texas Duane Peters,Brazos County Judge 200 South Texas Avenue,Suite 332 Bryan,Texas 77803 EV0 �-o� Pg 0(.O Contract No.22-007 BRAZOS COUNTY,TEXAS Page 7 of 11 Pages CONTRACTOR:Brigade Fire Solutions, LLC Sales Contract Name: Phone Number: Billing Info: Paul Keller 281-741-1006 Ashton Harris FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other tern or condition or subsequent waiver of the same term or condition. ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the contractor shall be retained and made available by the contractor for audit by Brazos County, it duly authorized representatives,the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. The requirements of Subchapter J, Chapter 552, Government Code,may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. AUDIT RESPONSIBILTY The contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal,state or local audit directly related to the provision of this contract. Vol. _ Pg. Contract No.22-007 BRAZOS COUNTY,TEXAS Page 8 of 11 Pages The contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The contractor shall defend,indemnify and save harmless Brazos County and all its officers,agents,and employees from all suits, actions, or claims of any character,name and description including attorney's' fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said contractor or his employees or by or in consequence of any negligence in safeguarding the work,or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree,and so much of the money due the said contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due,his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers,agents or employees. V®i. oZ Pg. �� Contract No.22-007 BRAZOS COUNTY,TEXAS Page 9 of 11 Pages V.T.C.A LOCAL GOVERNMENT CODE§262.0276 Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to the County per V.T.C.A Local Government Code §262.0276. a. This refusal to award a contract to or enter into a transaction with a person, pertains to an apparent low bidder or successful proposer that is indebted to the County; b. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation, partnership, joint venture, limited liability company, and any other entity that proposes or otherwise seeks to enter into a contract or other transaction with the County requiring approval by the Commissioner's Court; c. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written agreements with the County. d. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will request a statement of account from the Brazos County Tax Office. e. Any "debt" as defined above, that is reflected on the statement of account, will be documented and placed in the bid file. The bid or proposal from the person with the debt shall be considered "non-responsive" and "not responsible", eliminating it from any further consideration of award. f. These provisions shall apply to any"person" owned, partially owned, managed, operated or represented by a"person"indebted to the County. Please Iist all the names of the individuals that have ownership, officers, managers, and board of directors that you have associated with your entity below. Name Title(Owner,Officer,Director,Manager,Etc.) Paul McKenna President Michael Wilkerson Vice President V®I. _� Pg. �59 Contract No.22-007 BRAZOS COUNTY,TEXAS Page 10 of 11 Pages HOUSE BILL 89&DEBARMENT VERIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS,https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non-debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F,Title 10,Government Code Chapter 2270: 1. Does not boycott Israel currently:and 2. Will no boycott Israel during the term of the contract. Pursuant to Section 2270.001,Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made or ordinary business purposes;and 2. "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name: Brigade Fire Solutions , LLC Authorized Company Representative: Paul McKenna/ President Address: 17419 Villa Green Dr, Houston, Texas 77040 Signature: Date: 08/17/2021 Contract#: 22-007 Vol. Pg. • Contract No.22-007 BRAZOS COUNTY,TEXAS Page 11 of 11 Pages CERTIFICATION OF BID The undersigned further affirms the non-debarment statement above, that they are duly authorized execute this contract,that this bid has not been prepared in collusion with any other vendor,and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By: Title:President Typed Name: Paul McKenna Company Name: Brigade Fire Solutions, LLC Phone Number:281-741-1006 Email Address: pmckenna@brigade-fire.com Mailing Address: 17419 Village Green Dr, Houston,Texas 11"on TX 77040 P.O.Box or Street City State Zip Employer Identification Number:47-1548324 A rove y Com 'ssio s' Court on this 14 day of <S14_-Z'-k4flb1Y 2021 by lding the position of lwn�r' VOL Pg. �� BID TABULATION#22-007 Fire Extinguishers,Sprinkler Systems,Inspections,Maintenance and Testing DATE: October 1,2021-September 30,2023 Cost/Unit Type of Inspection Frequency of s,Mx Impact Fire Services Summit Fire&Security Firetron,Inc. Ins ection Fire Extinguishers Annually $d $1190 total $3.50 each X 340 $6.00 per Extinguisher $4.50 S#ABC- 30.00;10#ABC- $455 total $50.00;20#ABC-$60.00; Maintenance of Fire Extingushers Every 6 Years 25.00 cash $35 each X 13 2.5 GAL H2O-$40.00;ELK $26.00 $350.00;5#HALOTRON- 350.00 We suggest to replace the extingushers as it would be cheaper on cost. Hydro Testing of Fire Extinguishers Every 12 c $540 total 5#ABC-$55.00;10#ABC- $20.00 Years $45 each X 12 $100.00;20#ABC- $165.00;2.S GAL H2O- $40.00;6LK-$350.00;S# HALOTRON-$350.00 Recharge/Refill of Fire Extinguishers Frequency of ff �' ABC/Halotron-S# As needed $1 .00 B $150.00 5#ABC-$35.00;S# ABC$15.00 HALOTRON-$225.00 Halotron$245.00 ABC/Halotron-30# As needed 00 A only $165.00 10#ABC-$50.00;304 ABC$27.00 HALOTRON-$325.00 ABC ABC/Halotron-20# As needed M2111:03'BC $180.00 20#$180.00 $42-$42;20#5.00 ABC$59.00 K/6L As needed $125.00 $225.00 $70.00 H20/2.5 gal As needed $40.00 $25.00 $15.00 Sprinkler/Riser System Annually 00 $125 each $150.00 per system $150.00 Sprinkler Pumps Annually $350 each $500.00 each $550.00 Sprinkler Backflows Annually $50 each $45.00 each $75.00 Fire Hose&re-rack Annually ea $25 each $40.00 each $15.00 Hydro Testing of Fire Hose&re-rack Every 3 years $65 each $125.00 each $50.00 Internal Wet i e Riser Inspection Every 5 years $175 each $600.00 each $500.00 Suppression System Semi-Annual 7 $95 each $135.00 each $125.00 Inspection of Fusible Links Semi-Annual `so on al included in inspection $12.00 each N/C rice Replacement of Fusible Links Semi-Annual $10 each $12.00 each $8.50 Ansul ex 3 gallon$333 Ansul 101-30 cartridge Recharge of chemical and As needed IXu ed $173 $25.00/LBS plus labor Please see Attached propellant for suppression system An sul double tank cartrid a 471 Purchase of fire extinguishers Size ABC S# $55 each $SS.00 each $58.00 ABC 109 $75 each $100.00 each $95.00 ABC 20# $135 each $165.00 each $170.00 Class K 6L $195 each $350.00 each $225.00 H2O 2.5 gal $120 each $40.00 each $140.00 Halotron 5# $375 each $350.00 each $255.00 $450.00 each(a 10# Halotron 10# 00 $475 each Halotron is no longer $495.00 available but a 11#is and that is what I quoted) $550.00 each(a 20# Halotron 20# 6• $640 each Halotron is no longer $710.00 available but a 1S.5#is and that is what I quoted) Reporting Fees(City fee) $25 per system Prices inviuded in all of Bryan,TX=$12.00/Rept. ea ce the line items CS,TX=$30.00/Re t. Vol. Pg.- UZ Service Calls575 n $190 2 man crew $95.00 per hour $85.00/Hour Hourly to include trip charge/travel 2 Hour Minimum In regards to the recharge of chemical and or propellant for suppression system. We are assuming this is for a kitchen hood system but because we do not know what is there,we offer the following options. $1,250.00 for a single bottle system(labor,materials, Notes and Exceptions delivery included) 'Recharging bottles completely $1,800.00 for a double bottle system(labor,materials, delivery included) `Recharging bottles completely We would apprciate the opportunity to provide futher pricing should this not be your intent. Recommend Award:8 iga ire Solutions,Inc. , Approved b Com issio is day of S- blf4 2021 by Iding the position of Vol. Pg, L03 Pq 8 O P .r GtiTY Q��P4 BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT. CC 2021-Utiiity Permit-Brazos Road and Bridge NUMBER: WIFI-Enchanted Oaks Drive-10 crossings and 8,765'of longitudi DATE OF COURT MEETING: 9/14/2021 ITEM: Consider and take action on the Brazos WI FI utility permit to conduct 10 road bores and install 8,765 feet of cable along the right of way of Enchanted Oaks Drive for internet services. Sites are located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 09/09/2021 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Nameescri tAbn TIUM wilty_Permit- Brazos_WIFI - Enchanted_Oaks_Drive - Utility Permit-Brazos WIFI-Enchanted _10_crossings and_8 765 of_bng(tudinal Gne for Internet service.pdf Oaks Drive-10 crossings and 8,765'of Backup Material longitudinal line for Internet service APPRO Duane Peters Date County Judge PgLA NOTIFICATION OF PROPOSED INSTALLATION AND/OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY,TEXAS Comes now Brazos WIFI [company name],hereinafter referred to as "Company"a Texas [state] Corporation,with authority to transact business in Texas,acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, maintain,repair and/or operate a telephone facility under,over,across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Directional alongside Enchanted oaks Dr. for a distance of 8765 feet. Also bore 60 feet under Enchanted Oaks Dr. at ten (10)locations,starting at the intersection of Hwy 30 and Enchanted Oaks go 1475 feet east,2244 feet east,3481,feet east,3782 feet east,4476 feet east,4976 feet east, 5975 feet east,5975 feet east, 7211 feet east, 7759 feet east and 8538 feet east of Hwy 30. Road crossing will be a minimum of 36 inches under the bottom of the ditch and a minimum of 60 inches under the roadway. The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction/work within 60 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new notice. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground,and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice,the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Vol. �� Pg. Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below,and that the Company agrees to the conditions/provisions included in this notification. Brazos WIFI Company Name Tim Hardy By: r�,& ffp Vol Signature Project Manager Title 12135 S. Hwy 30.College Station.TX 77845 Address (979)999-7010 Telephone Number tim(,@brazos%vifi.com E-mail ACCEPTANCE OF NOTIFICATION t Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated "ate " 02 l except as noted below: EXCEPTIONS: Brazos County Engineer Vol, _ �� Pg. 1 r •- , INI a • o r -: -q BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices("BMP")(EPA and TCEQ both provide lists of examples of BMPs)to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition,as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists,then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Reauirentents 1. Proper.traffic control measures must be put in place prior to beginning work and remain in place during . the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices(TMUTCD). See Traffic Control Requirements below. 2. During construction,all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary,in order to safely conduct the public through the project area. Company shall provide flagmen,signs,signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable,conduit and/or pole line shall be laid,constructed,maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C Trafrc Control Plan 1. A traffic control plan,pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction(i.e.pit,excavation,hole)left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; v®i. Pg. b. If construction is within ten(10)feet of the roadway;or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. D. Desiart Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Seclion 181.045. 2. All pole installation(including lighting)shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall(these are minimum depths-utility may place deeper): a. be placed at a minimum depth of forty-eight(48)inches below the top of the pavement; b. be at_least thirty-six(36)inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. beat least forty-eight(48)inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines,see High Pressure Pipelines requirements listed below; d. not be closer than ten(10)feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36-inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows:(measured from back of right-of-way). Power—0 to 2 feet,nominally P Phone—2 to 4 feet,nominally 3' Gas — 4 to 6 feet,nominally 5' Cable—6 to 8 feet,nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No.3 above;however,the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe,conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked.ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b, be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one(1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; V®9. pg `�('� c. TxDOT Standard Specification Item 476 shall be followed for all boring,jacking,tunneling and joints. 9. Bore Pits; a. no pits shall remain open longer than 2 days; b, all pits shall have proper traffic control measures in place.See Traffic Control Plan listed above. c. pits shall NOT be located within ten(10)feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours,due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions,the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions,the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten(10)feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions,the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope,shoulder or any other portion of the right-of-way,Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted,except in an instance whereby the laying,construction,maintenance and/or repair of cables,conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove,cut or jeopardize any section of the road(asphalt,cement,road base,etc.),Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of"No Objection"from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emer_qeiicy work 1. In the event Company is required to perform emergency services,that requires excavation in a County Right of Way,and unable to notify the County Engineer prior to conducting emergency repairs,Company VOL Pg.— — --- shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to eyistime facilities 1. Maintenance and/or repair to existing cables,conduits,and/or pole lines which require disturbance of the soil,shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities 1. When and if the County Engineer determines that it is necessary for the construction,repair,improvement, alteration or relocation of all or any portion of said road,any or all poles,wires,pipes,cables or other facilities and appurtenances authorized hereunder,shall be removed from said road,or reset or relocated thereon,as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company,and at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines(generally 60 PSI or greater),whether pertaining to controlled access or non-controlled access installations,should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline,this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36"deep Encased Pipe Greater than 10' No concrete pad required Non-Cased Pipe Less than 10' Must be covered with concrete pad at least 48"deep Non-Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3"thick and width shall be pipe diameter plus 18"minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right-of- Way. Transmission lines have been determined to be petroleum pipelines(which includes natural gas lines)and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. Vol. P9 `[ gpj IEGEHD 1 eurlool •.,rp.ilpv Dnla. E33 lyp)bit 1.11010 mer u., �FS AHEAD I y T.1w If—!a � rC1rCN Ilaq•rDl• d flmli"O,rrs.nava pri v I Q aaa v Q u lir V)Q EYED i Sim " Tmrle ele. 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I Fj m�a sr.rroun lw n�io.ur ssm°.u1. of so'rra M•� t.rMr troMlW.ap. -+� 6 ,I GENERAL NATES Yi I a�a IsatWM.ts, '' o �i 1.reap tll�ba d.lv.m I urea'.m ARID. "— I i'v 5I L.I I,rCINa maM enws lltttra•a ar RSsm,snYi,ao.• I I j `I rlO1le.,el e�rarkri.�.za..mv Iw vi`�.,e��Q�vi epi m.m!�o�. ISm mrM.t n I � z s,rionu.etnw aqua a otom a m•m a n Iat rev, • g•: ( j e Rr ^ L 9cav,mtgltl••IM m w NIr,I.—Ip 1001m tlamlrr: G • Is.,cfor.s s rsllltlDp .trot IIQ]I.a Adw 1WeN.lM a 11Y MI!o Dr 1 as I 1 u.e wsn vns°mbmr.°'ir,r"10mr°crlq at—vg m o p a.^ ��y { j x.rsao r aslln tl a..rc a wru.ar•m Ivor r.saa , a_t tl M root r.at matltim.rain II.tta.N Q7VA1 ra r�Iln N i I a o u:.•me s earlma.ror-tmnaa!o !b` I • 1 •e•rina.a it p.s.e,ralal.ea Wcl. I I ` s..miu.a srow rMkl..rM,1a.a,a c.ulo,ca.rt as x.a .,ra..rat N rra.Aare In ra.r.rolr<I•.ltr,.rh coa. I �_� I L N rDtl•11 rr rauar v.m a,rlaa Ntlbr4 drrran!•.a G Gwct� G 4 ocfln.an.glk4r r mtr alivr!r.a!e M evtH l.o'n a 1 ii I !b 1� 1 laxa•,v ID.av tot rase m a.e.+e rmaay. I AQADwou ARM EWD RDAD 1 I HOA7 t0lt WOms tr 1 ife IXntlrlCI r sa fir iM.mw c'01.;wn.,a•alncaN I a04 I ANFAO rot•ct rg m1eao.vat M im b°rIn rm a'alrm a,a7ut wm ra um sm. m°-lo m s[r• Ovrlcpy.,slp+•01°earn.nucn m•s u• tsw mt.:lt E110 1 ROAD °> `�' )Q i1aW V I Q .°i°i':.• oADtOtt Q WORK I see rote If , AHEAD ramsd d!m 1 ( w°Aoi•n� 41-1 x. i �m x '11 TRAFFIC IC CONTROL PLAN CONVENTIONAL ROAD SHOULDER WORK TCP (2-1a) TCP (2-ID) TCP (2-1c) TCP(2-1)-12 WORK SPACE NEAR SHOULDER WORK SPACE ON SHOULDER WORK VEHICLES ON SHOULDER Conventional Roads Conventional Roads Conventional Roads w Vol pg.-23 Vol. HI PSC op gyp\ b G41 O F 9Rrl BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: CC 2021-Utility Permit-Brazos Road and Bridge NUMBER: WIFI-Afton Oaks Drive-3 crossings and 1,460'of longitudinal I DATE OF COURT MEETING: 9/14/2021 ITEM: Consider and take action on the Brazos WIFI utility permit to conduct 3 road bores and install 1,460 feet of cable along the right of way of Afton Oaks Drive for internet services. Sites are located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 09/09/2021 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT. $0.00 ATTACHMENTS: File Name Description Tvoe Uti y_Permt - Brazos WIFI _Afton Oaks Drive_ Utility Permit-Brazos WIFI-Afton Oaks _3_crossings_and_1 460_of Iongitudinal_line_for_internet service.pdf Drive-3 crossings and 1,460'of longitudinal Backup Material line for Internet service ZPRO D //q/;.t Duane Peters Date County Judge Volo -Y'2 Pg. NOTIFICATION OF PROPOSED INSTALLATION AND/OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now Brazos WIFI [company name],hereinafter referred to as "Company" a Texas [state] Corporation,with authority to transact business in Texas,acting by and through its duly authorized representative,and hereby notifies the County Engineer of its intent to lay, construct,maintain,repair and/or operate a telephone facility under,over,across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Directional along side Afton Oaks Dr.road for a distance of 1460 feet. Also bore 60 feet under Afton Oaks Dr. at three(3) locations, starting at the intersection of Afton Oaks Dr and Enchanted Oaks go 295 feet east, 845 feet east and 1450 east of Enchanted Oaks. Road crossing will be a minimum of 36 inches under the bottom of the ditch and a minimum of 60 inches under the roadway. The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction/work within 60 working days.(COMPANY MUST FILL IN). If such construction is not begun by the 60th day,Company will be required to provide a new notice. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground,and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice,the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Vol. 4-2, pg.-,--I--,5 Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below,and that the Company agrees to the conditions/provisions included in this notification. Brazos WIFI Company Name Tim Hardy By: T'vt&t-tard;4 Signature Proiect Manager Title 12135 S. Hwy 30,College Station.TX 77845 Address (979)999-7010 Telephone Number tim(@.brazoswiri.com E-mail VOL �� pg. �.P ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated �—a _ on-.t except as noted below: EXCEPTIONS: / hG Y Brazos County Engineer Vol. Pg. 1 ngAftiwi0zksD .. n • r �t .f + 1.� ` fs.� •y1 Y 1 Google pg. � BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Reauirentents 1. Adequate drainage shall be maintained in ditches at all times, 2. Permittee will use best management practices("BMP")(EPA and TCEQ both provide lists of examples of BMPs)to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition,as far as practical,in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists,then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. A Safety Reauirentents 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices(TMUTCD), See Traffic Control Requirements below. 2. During construction,all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures,including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide Flagmen,signs,signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable,conduit and/or pole line shall be laid,constructed,maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. TrafItc Control Plan 1. A traffic control plan,pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction(i.e. pit,excavation,hole)left open overnight,requires specific nighttime traffic control measures pursuant to the TMUTCD; Vol. �� Pg. b. If construction is within ten(10)feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. D. Desirit Stmtdards I. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Teras Utilities Code, Section 181.045. 2. All pole installation(including lighting)shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall(these are minimum depths—utility may place deeper): a. be placed at a minimum depth of forty-eight(48)inches below the top of the pavement; b. be at least thirty-six(36)inches below ditch flow line when installation is within the area measured from top of bank to top of bank; e. be at least forty-eight(48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines,see High Pressure Pipelines requirements listed below; d. not be closer than ten(10)feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36-inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows:(measured from back of right-of-way). Power—0 to 2 feet,nominally 1' Phone-2 to 4 feet,nominally 3' Gas — 4 to 6 feet,nominally 5' Cable—6 to 8 feet,nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No.3 above;however,the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe,conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked.ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one(1)inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring,jacking,tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place.See Traffic Control Plan listed above. c. pits shall NOT be located within ten(10)feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than S hours,due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions,the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions,the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten(10)feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions,the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope,shoulder or any other portion of the right-of-way,Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted,except in an instance whereby the laying,construction,maintenance and/or repair of cables,conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove,cut or jeopardize any section of the road(asphalt,cement,road base,etc.),Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of"No Objection"from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Enrereency work 1. In the event Company is required to perform emergency services,that requires excavation in a County Right of Way,and unable to notify the County Engineer prior to conducting emergency repairs,Company V0 Pg. shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to eristine facilities 1. Maintenance and/or repair to existing cables,conduits,and/or pole lines which require disturbance of the soil,shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities 1. When and if the County Engineer determines that it is necessary for the construction,repair, improvement, alteration or relocation of all or any portion of said road,any or all poles,wires,pipes,cables or other facilities and appurtenances authorized hereunder,shall be removed from said road,or reset or relocated thereon,as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company,and at the expense of the Utility Company. H. Hieb Pressure Pipelines I. All utility Permits for high pressure pipelines(generally 60 PSI or greater),whether pertaining to controlled access or non-controlled access installations,should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline,this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36"deep Encased Pipe Greater than 10' No concrete pad required Non-Cased Pipe Less than 10' Must be covered with concrete pad at least 48"deep Non-Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3"thick and width shall be pipe diameter plus IS"minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right-of- Way. Transmission lines have been determined to be petroleum pipelines(which includes natural gas lines)and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. 6k= LEGEND p_?In.s l-1—- ...Ov vl1:G9 0nlm WORK 6?� I I Qb Iwo 6TIr Tnlel. 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AePAo E!D RDAD _d ADHD lOAA NpDR fnt>arrorlmnmlm.vea t.vh.0.clrle ti0.2 I ARM IrelseT r.mlr¢mt.(S tmm.r.01eN.pn W tpee I In Iro p.Iael rml Wfl la•Ilea, I,RO-io u•a n• b•/ICoie,Slpu tro Uo/11.Ibtlliny 1•!o• n..nr•as m0•lD I RDAD ISee°p'rm.u I Q �/^I Q u•a n• AOADEOA[ � Q wRR I I I Isrela°p're'.n on- u wi•Ua I aAaT T, lydG+uAafs'fw TRAFFIC CONTROL PLAN CONVENTIONAL ROAD SHOULDER WORK TCP (2-1a) TCP (2-1b) TCP (2-1c) TCP(2-1)_12 WORK SPACE NEAR SHOULDER WORK SPACE ON SHOULDER WORK VEHICLES ON SHOULDER mux aem 44 Conventional Roads Conventional Roads Conventional Roods 1•A w Vol. . 3't pg- L?? PZ e o k C : y Tp OF 94 BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: CC 2021-Utility Permit-Brazos Road and Bridge NUMBER: WIFI-Whispering Oaks Drive-3 crossings and 1,520'of longitudi DATE OF COURT MEETING: 9/14/2021 ITEM: Considerand take action on the Brazos WIFI utility permitto conduct 3 road bores and install 1,520 feet of cable along the right of way of Whispering Oaks Drive for internet services. Sites are located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 09/09/2021 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Tvoe U6fity_Permit- Brazos_WIFI_-_Whispering_Oaks_Drive_ Utility Perrrdt-Brazos WIFI-Whispering _2 crossings and 1_520 of_longitudinal_line for_internet service.pdf Oaks Drive-2 crossings and 1,520'of Backup Material longitudinal fine for internet service PPRO D yjj 12, Duane Peters Date County Judge Vol. pg. i NOTIFICATION OF PROPOSED INSTALLATION AND/OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now Brazos WIFI [company name], hereinafter referred to as "Company"a Texas [state] Corporation, with authority to transact business in Texas,acting by and through its duly authorized representative,and hereby notifies the County Engineer of its intent to lay, construct,maintain,repair and/or operate a telephone facility under, over,across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Directional alongsi a Whispering Oaks Dr. for a distance of 1520 feet. Also bore 60 feet under Afton Oaks Dr. at (2)locations,starting at the intersection of Whispering Oaks Dr and Enchanted Oaks go 525 feet east and 1240 east of Enchanted Oaks. Road crossing will be a minimum of 36 inches under the bottom of the ditch and a minimum of 60 inches under the roadway. The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction/work within 60 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new notice. Company declares that prior to filing this application,it has ascertained the location of all existing utilities,both aerial and underground,and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Vol. Pg. �� Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below,and that the Company agrees to the conditions/provisions included in this notification. Brazos WIFI Company Name Tim Hardy By: 'anti Ftardu_ Signature Project Manager Title 12135 S. Hwy_30.College Station.TX 77845 Address 19791999-7010 Telephone Number ti m(,,brazoswi fi.com E-mail ACCEPTANCE OF NOTIFICA'T'ION Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated except as noted below: EXCEPTIONS: ,r Brazos County Engineer . Vii: � '• � t t .,.� ��• � '� � ,r}t i 11 S Vol. BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 3. Permittee will use best management practices("BMP")(EPA and TCEQ both provide lists of examples of BMPs)to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition,as far as practical,in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running;through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to die public exists,then the County.Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Reaniremants I. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices(TMUTCD). See Traffic Control Requirements below. 3. During construction,all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary,in order to safely conduct the public through the project area. Company shall provide flagmen,signs,signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable,conduit and/or pole line shall be laid,constructed,maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C Trafrr Cartrol Plait 1. A traffic control plan,pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction(i.e.pit, excavation,hole) left open overnight,requires specific nighttime traffic control measures pursuant to the TMUTCD; V®1. Pg o 39— b. If construction is within ten(10)feet of the roadway;or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Des1en Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Teras Uidicies Code, Section 181.045. 2. All pole installation(including lighting)shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall(these are minimum depths—utility may place deeper): a. be placed at a minimum depth of forty-eight(48)inches below the top of the pavement; b. be at least thirty-six(36)inches below ditch Flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight(48)inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines,see High Pressure Pipelines requirements listed below; d. not be closer than ten(10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36-inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power—0 to 2 feet,nominally 1' Phone--2 to 4 feet,nominally 3' Gas — 4 to 6 feet,nominally 5' Cable--6 to 8 feet,nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No.3 above;however,the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe,conduit or ducts may not be longer than 400' if left open over night or unattended. S. Crossings under a county road shall: a. be bored or jacked.ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one(1)inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring,jacking,tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place.See Traffic Control Plan listed above. c. pits shall NOT be located within ten(10)feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours,due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions,the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions,the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten(10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions,the County Engineer or his representative may require shoring to protect pavement integrity, d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. I l. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope,shoulder or any other portion of the right-of-way,Company will be responsible for repairing the damage and replacing the right-of--way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted,except in an instance whereby the laying,construction,maintenance and/or repair of cables,conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. in the event said construction and/or maintenance and/or repair requires Company to remove,cut or jeopardize any section of the road(asphalt,cement,road base,etc.),Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of"No Objection"from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emercettcy work 1. In the event Company is required to perform emergency services,that requires excavation in a County Right of Way,and unable to notify the County Engineer prior to conducting emergency repairs,Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to eristieg facilities 1. Maintenance and/or repair to existing cables,conduits,and/or pole lines which require disturbance of the soil,shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocatiar of utilities 1. When and if the County Engineer determines that it is necessary for the construction,repair, improvement, alteration or relocation of all or any portion of said road,any or all poles,wires,pipes,cables or other facilities and appurtenances authorized hereunder,shall be removed from said road,or reset or relocated thereon,as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company,and at the expense of the Utility Company. H. Hieb Pressure Pipelines 1. All utility Permits for high pressure pipelines(generally 60 PSI or greater),whether pertaining to controlled access or non-controlled access installations,should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline,this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36"deep Encased Pipe Greater than 10' No concrete pad required Non-Cased Pipe Less than 10' Must be covered with concrete pad at least 48"deep Non-Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3"thick and width shall be pipe diameter plus 18"minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right-of- Way. Transmission lines have been determined to be petroleum pipelines(which includes natural gas lines)and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. vol. o Pg. oZ €�� LECEIia - fih� I I wdalt I iq i bsl ry1101. ®:fir'Jx wumM'uf . Y ASVAO d T.11c,culla r0tt91a(lon.ml. Y-g I Q d po\ arto-lo E%0 nonan arra.s°o• G Loi vcaSlal -r_ nnCAD • CRAYOAOt... 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I A a ( 3 I b h I �mmll5•S>LW7• 1iSCAM1�91.�iP e�o,ier 961401 q1t W1Yrtabira AHEAD EM Ilan I a ' RGAD tGRA A9R% iy .5d ra•muuwrlm 0.914.110 wmmf.ora, —Mc efogrIo ( 49.1 I �� ,i p91.a1 rgllrGmn tOr faa�+Mleln r01 a lartl I 0.P91s1 9.x19 cru r ifs SM. I larleai4 Si9u ero TMfla Nvn011rq. .�'f'ii• ,tynliaM 21A tRa•10 � BOAO .r BRW t6RR �/' Q AOR% I OIWe- r20-2 1 AI¢AG ' Tam kCd+rnrY of Traruaatakn s.aro.0 ...2.-aA ramoaanwwa OtD 10 11 TRAFFIC CONTROL PLAN CONVENTIONAL ROAD SHOULDER WORK TCP (2-19) TCP (2-1D) TCP (2-1c) TCP(2-1)-12 - WORK SPACE NEAR SHOULDER WORK SPACE ON SHOULDER WORK VEHICLES ON SHOULDER Conventional Roads Conventional Roads Conventional Roads Vol. C pg. ��J Kristeen Roe,CTA, PCC Brazos County Tax Assessor/Collector 4151 County Park Ct Bryan TX 77802 979-775-9930 979-775-9938 Fax REFUNDS PENDING 09/1412021 REQUESTOR JUSTIN RUSCH ADDRESS 615 E 29TH ST BRYAN TX 77803-7024 OWNER NAME JUSTIN RUSCH PROP ID# 338787 REFUND AMOUNT $37.71 REQUESTOR Stanley&Sherria Smith ADDRESS 9305 Wesia an Ct College Station Tx 77845 OWNER NAME Stanley&Sherria Smith PROP ID 104568 REFUND AMOUNT $411.36 REQUESTOR Luis Rodriguez ADDRESS PO Box 791672 OWNER NAME Rodriguez Management PROP ID# 36264 REFUND AMOUNT $20.24 REQUESTOR William F Carter ADDRESS 201 N Main Street Bryan Tx 77803 OWNER NAME William&Jeanne Carter PROP ID# 118261 REFUND AMOUNT $656.72 REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROP ID# REFUND AMOUNT REQUESTOR ADDRESS OWNER NAME PROPID# REFUND AMOUNT V®9. a P9o19+ APPLICATION FOR TAX REFUND• Collecting office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of college Station 4151 County Park Court Bryan ISD,College Station ISD,F1,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD OWNER'S NAME AND ADDRESS RUSCH JUSTIN LEON 615 E 29TH ST BRYAN TX 77803-7024 PROPERTY DESCRIPTION Legal: MOBILE HOME SERIAL#TXFLV12A78321FD11;LABEL#RAD0984852,WESLEY BERRYMAN-79, TR-2.51 "Address: 344 GREENL"EAF-LN -- Account# 338787 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested ZREFUND 2020 02/24/2021 $70.88 $37.71 Taxpayer's reason for refund: OP-Overpayment REFUND T0: RUSCH JUSTIN LEON 615 E 29TH ST BRYAN TX 77803-7024 Sign below and return form to razos County Tax Office. ereby apply f the refun of th above-descriled taxes and certify that the information on this form is true and correct," 2± 2l _ Sna ure to e if you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. i TAX REFUND DETERMINATION T. tax re d Is j jAp pnroved Authorized Officer Signature Date Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date Vol. . 2- Pg. fo TAX RECEIPT 02124/2021 09:05AM KRISTEEN ROE,CTA PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR . . tr5�,�„ee"Ipt 4151 COUNTY PARK CT Gmbe 303985_4_ BRYAN,TX 77802 • De �P.asted�.�.��nT4 02124/2021 f?aym eiit Typece z, P Payrnen4 Co3e *<< edRetund PAID BY: RUSCH JUSTIN LEON&LENA 615 E 29TH ST BRYAN,TX 77803-7024 xo"�:_.•t..s _:, .�',•,-<:.ti -•;:-' ni., 338787 '707900.0002.0051 0.00�0.t0 a SCHJ US--nT_iN6I—nN _r'e.s"s�"•r��_:=r._ LEON --s-�� 615 E 29TH ST �• .-,'aYfi `�Ec_i.` {a k4--:�egal,DMO s'. �'. L'� 1'.tf� �`• BRYAN,TX 77803.7024 'MOBILE HOME SERIAL#M,V, FD11,!ABEL#RAD0984852,WESLEY BERRYYMAN-79, R 251 _ 1^$It{F-MRI-'r,,s-6 r awF::$•� '1' tiBl4N®me6""�{°St'���: �dai S''•� a .-.x` ?344 GREENLEAF LN.,r..#.� __ i s�� ,.@;rte•_ias.'�k x.{3�.t.g...rU. �.Enti '' . tY_,+=• a"' ..Rate" rt a e�/ lues:,:8tmt '^'= of �:'�: —'�•--"--r`;�.-.•{ ..-.. :. s•. .�,,� z_ ... :ate• a #=_:._� Vis_:� 91[►al;Tax�:Dts �•" :":p81,._AttFeesOvetageAmount;Pt Z REFUND ENTITY 2020 0.00000 0 145334 N 37.71 0.00 0.00 0.00 0.00 37.71 EMG SVCS DIST#3 2020 0.02837 5,947 110784 N 1.57 0.00 0.11 0.00 0.00 1.88 BRAZOS COUNTY 2020 0.49500 5,947 110764 N 29.44 0.00 2.05 0.00 0.00 31.49 70.88 Balance Due As Of 0212412021: -37.71 Ten e_r_" '•t_- 1�etall •�F"u•.: ;'iJ� ;� >,'vL= ;,• tl" i.;",, TSF^ -t,:,+•.�•-,,. •c . •=.t$i�k��i-AD...o.•:�P. ,�c:.a,4� j'..`�1v-•t.. ��.� Check 1050 70.88 70.88 009 � ;BatC11�=.0"�.��� s{�. r1":;re't�'.•^'•,.i,''�'• T,r-... .ryat'._ :-$,•:Jv7t�r;,a, •:' .�i�S::q;�T-�r,�q.��•vr.*z:�t^-.•;... :i-9' .':'.fir- - ;—rte• . wz��'s: itis{-- .���_ ._s l�siy�i:;•iY '_ :iJ'_'s�._•7i kY� S, rV ��t'w� 3"To Paldl tmaore 94630(0212412021TIV1) '''"' __ra;"dj"�` " �''`-�=•vr'�-—�'—•ww 7o.fie Page:1 Recelpt Issued In Accordance with Section 31.075 of Ota Texas Property Tax Code APPLICATION FOR TAX REFUND Collecting Office Name Collecting Tax for.(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD,F1,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD OWNER'S NAME AND ADDRESS SMITH STANLEY&SHERRIA 9305 WESLAYAN CT COLLEGE STATION TX 77845-8790 PROPERTY DESCRIPTION Legal: WOODCREEK PH 10A,BLOCK 29,LOT 9 Address: 9305 WESLAYAN CT , Account# 104568 TAX PAYMENT INFORMATION - Name•of Taxing•Unit• - Tax Year•of,Refund Payment Date Amount Paid Refund-Amount•Requested - -—- ZREFUND 2020 08/20/2021 $3153.79 $411.36 Taxpayer's reason for refund: OP-Overpayment REFUND TO: SMITH STANLEY&SHERRIA 9305 WESLAYAN CT COLLEGE STATION TX 77845-8790 Sign below and return form to the Brazos County Tax Office. 9 hereby apply for the re fun f the above-described taxes and certify that the information on this form is true and correct." 4tzll I/ zg/z( i�natu'e at 7— Khonea Email AddreS If you make a false statement*on this application,you could be found guilty.of:a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION The t 's I, pprov refun isapp`d Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date TAX RECEIPT 08123/2021 10:41AM KRISTEEN ROE,CTA PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR =fir g ..... lum 4151 COUNTY PARK CT 3063175 BRYAN,TX 77802 Pa. Pos a 0e/23120211 -- FYa e Cotl OvegRefuai 591.83.791 PAID BY: SMITH STANLEY&SHERRIA 9305 WESLAYAN CT COLLEGE STATION,TX 77845-8790 Nal eA ' P`rg e1,ty;JO•o� '. •0: ,. z`.S%��"• •'� ���7 � o ;kLe'aI;A_ '> ��.. nelR . e 104568, X668700-1029-0090 0.0000 SMITH STANLEY&SHERRIA 8305 WESLAYAN CT ``:- s�gal,DAsc�iptlorw�_.' 4• COLLEGE STATION, TX 77845-8790 :WOODCREEK PH 10A,BLOCK 29,LOT 9 ' ",Slfu&s'o •a-5+F i` nf _'W 7•. +� ;L +Ht• I 9305 WESLAYAN CT, i:EntJ :;:,, '•�• '•4�•ear�+,�,R te �� ;axablQ„tiJilu'" rS'�'t=#�%.` -'old •r gliial'• axd'�Dis'cnts;•��;, Irk?Att<F'es 4• e -=Ar�1.gu t� Z REFUND ENTITY 2020 0,00000 0 • 146150 N 411.36 0,00 0.00 0.00 0.00 411.38 BRAZOS COUNTY 2020 0,49500 248,687 119124 N 521.01 0.00 7294 0.00 0.00 593.95 CITY OF COLL ST*T-. 2020-0 3462 77;484--1.19124—N--6'4637-0;00-90:48-0:00 0.00 136.813 COLLEGE STATION ISD 2020 1.22900 283,867 119124 N 1,23827 0,00 173.38 0.00 0.00 1,411.63 3,153.79 Balance Due As Of 0812312021: A11.36 eride�`z-z-�-Feta(s`.:.��.- "i� •�:' '?.� �(• '-De$c l--�JOn�,�'�-• - ;;+�,�;` un Check 396 3153.79 3153.79 '�era o�siBa ch°,s_ �'.;�';>:r.• ,.a9r••<�x'�'9"a� r q�-,.:^• ':;=' �' �tFa .gig- .y.;, y, —�s r '1 r`lemerso 37203(08232021LE) "r• a'i �s- t-`-1'tOt �d, . .- --• .. _ ,•. _ .._. _.. ... .__ _ - ...... ... 3.79! Spedal Condition Exists for this Property Page:1 ecalptissu &ft Aceordac lax.0 We Th, M�I,, V®1. pga ' RF SLICYLi�QN fpR Tr►Tc��1 taNU ' s�aE6K.�yaJyYaL,QEfirs • "y+OrFc' t•+,•err.•••. , • 4191 caufnypxi GwR sq—,ia Ae•77a4Y r•t 3T;-7 IS 531+3 +. • 2aU1tM,G{�,,!►,,:SG.1tQrG/a3:Et e.;.SR.ti AtiIYQIFI�Y+C�$i$F•1513 ,� �:::�V1WFlTYQ�jiEJIT10M . �r; ! ,1}!F RiT6 Pfi ,LOT 21 's`s> 3' 1 GttEFTrirlJDM CrR. • ,�i•�ir.RaraRE7tsWCnQu 'lrin•FtQIA.�yiJrd :aa Yew:iF.��y 3s�^Tjt!',= ?,.-tr.`:*:•a, ?s::s:Sl:r G4u!59rq�.,+,� RL ]M+ Ph p :Yobc aiT,.i�>:s{.�SdJ1!Or't�!•.tt.�{j.+R*�9Frr•!�'+ ' llstt94 c"2aDRt"GIFEZ 1t1t5 C M 7;1b71 545E xxt-O to x 782934572 �,u•iaro�pnjar 1s30,btL d: vm-a-r. 1, . ..'ga s••.- _ �A <!rvxs__ r_ YC1rJ >g44sriiixl-+!_T'�..:a:"2a.+- v--. .jurve`:@�`.G�:�kI:J^:S+�a::*•F:ate'.•+ :Y, :•J• 77 ��1G77yxS {�*.�. �iR�11d�r�d:iq'e(:rzlxna:rksh:.•ae•xvsstserNra4�ar�er5r+..ea9:'}1tas;;Qr•.- �+^�t', '•�,j�4m+-oc�L�G�JC�ioM SYgr.TxE „ t- -•. •5„�:'�f V>y� ,fir tom'_ , -r:: •.'hr. . 'pw".: ..J. f .s`. t^'• t, ;/i q �iA' - ,r ;ly::.' - '` ^l 4:•_ ..."rte• r:1in;�Y ^yI qui_ tlr�" vol. Pg+ TAX RECEIPT 08/2512021 02:59PM KRISTEEN ROE,CTA PH#(979)775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN,TX 77802 3063244 bate!� 6-'ste0812512021 Pa e4tTypA` P• i 1ym �ecEad Over/Refund! iCo'.tat:Pafil r3 $750.001 PAID BY: RODRIGUEZ LUIS C PO BOX 791672 SAN ANTONIO,TX 78279 Property;IDt•.' ' . Ge'q s: ,,,y��t'-� 13 ;'•�Y.,. ;�,'•:fi ,`:_L�gal:�i�cresYkk-•is ,a; yOwiiAcNaiil a[idtriiiiiQsS'=.__ 36264 1478000-0700-0210 0.0000 RODRIGUEZ MANAGEMENT SOLUTIONS L _ ' %RODRIGUEZ EMMA M .��'�. a., >4;: f3�"r""�, �zLegal.';De�cilP A i�: t:e a ,-�,a;. �.., THE OAKS PH 7,LOT 21 �` s'J °' PO BOX 791672 (. Iii z= APPLICATION FOR TAX REFUND Collecting office Name Collecting Tax for:(taxing entities) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD,F1,F2,F3,F40 Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD OWNER'S NAME AND ADDRESS CARTER WILLIAM F&JEANNE M 17058 FALLING LEAF CT COLLEGE STATION TX 77845-7164 PROPERTY DESCRIPTION Legal: BENTWOOD ESTATES PH 2,BLOCK 2,LOT 9,ACRES 2.28 Address: 17058 FALLING LEAF CT , Account# 118261 TAX PAYMENT INFORMATION Name of T ng nU ti —Tax Yeir of Refund �-^ Payment Date Amount Paid Refund Amount Requested ZREFUND 2020 . 08/25/2021 $5034.80 $656.72 Taxpayer's reason for refund: OP-Overpayment REFUND TO: CARTER WILLIAM F 201 N MAIN STREET BRYAN TX 77803 Sign below and return form to the Brazos County *Gffice.-- "I hereby apply for the refund of the ab ov scribed taxes and certify that the Information on this form is true and correct" sl3//�-1 Sig a"� b�fe X17 ! ' Phone# Email Address If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony uridet exas Perial'Code Section 37.10. TAX REFUND DETERMINATION T tax re d is [ pprove [ 1 Disapproved liq rgl_ Authorized Officer Signature% Date Authorized Offifer of taxing unit for refund applications over amount required under Section 3Li1 Tax Code Authorized Officer Signature Date r APPLICATION FOR TAX REFUND Collecting Office Name Collecting Tax for:(taxing entitles) Brazos County Tax Office Brazos County,City of Bryan,City of College Station 4151 County Park Court Bryan ISD,College Station ISD,Fl,F2,F3,F4, Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD OWNER'S NAME AND ADDRESS CARTER WILLIAM F&JEANNE M 17058 FALLING LEAF CT COLLEGE STATION TX 77845-7164 PROPERTY DESCRIPTION Legal: BENTWOOD ESTATES PH 2,BLOCK 2,LOT 9,ACRES 2.28 Address: 17058 FALLING LEAF CT , Account# 118261 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested 2REFUND 2020 08/25/2021 $5034.80 $656.72 Taxpayer's reason for refund: OP-Overpayment REFUND TO: CARTER WILLIAM F 201 N MAIN STREET BRYAN TX 77803 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form Is true and correct." SigSig^irature' Date Phone 9 Email Address If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION e tax re d is 11t Sedq[ ]Disapproved f Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date l Pg.� 00't BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS)FOR THE 2020-2021 BUDGET YEAR NO.20/21 48.1-48.3 On this the 14th day of September 2021 at a regular meeting of the Commissioners' Court, the following members were present: A.Duane Peters,County Judge,Presiding B.Steve Aldrich, Commissioner,Precinct 1 C.Russ Ford,Commissioner,Precinct 2 D.Nancy Berry,Commissioner,Precinct 3 E.Irma Cauley,Commissioner,Precinct 4 F.Karen McQueen,County Clerk The following proceedings were held: THAT WHEREAS, on 14th day of September 2021 the Court heard and approved a budget amendment(s)for the 2020-2021 budget year for Brazos County,Texas;and WHEREAS,expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 8 September 2020, the following amendment(s)to the original budget are hereby authorized,as described on the attached page(s). ADOPTED AND APPROVED this the 14th day of September 2021. THE COMMISSIONERS COURT OF BRAZOS COUNTY,TEXAS. By: uane eters,County Ju Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.20121-48.1 911412021 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Hotel Occupancy Tax Fund HotelOccuponcyTax De ental Su port 10,000.00 Hotel Occupancy Tax Fund Hotel Occupancy Tax Contractual Services 10,000.00 Hotel Occupancy Fund Reallocation offends to the appropriate de artmenfs account to cover expenses for remainder of FY 2l. zy Dartm _ AQproaa �xh �•, De Date 1 Date , _ 9/812021: —....-.,-r---- � _ ks Caen :Ou"g�rAppro4a1., - _,. ,..-. ,.,.. „r.. ... .� '� LL,bre.,... ,� a •: w•»�'�' " "E F: `"l'� {::k:i� 4 l�AY° Cddu'riW'-�" OS$§.Oa1.,�;Y <,1.;✓ ,} },+�`".�'-!�. .;J... FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 11000 11002500 61130000 CR Contingency 10,000.00 11000 1100250D 71030000 DR Employee Services 10,000.00 04 l 3 Vol01. ° � i BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.20121-48.2 9/1412021 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Co=ty Clerk Administration Discretionary Spending 176.53 General Fund Co=ty Clerk Administration Departmental Support 176.53 CountyClerk Reallocation of funds to the appropriate de amnenes account to purchase paper. inentApP val _ tP 'u i� a' ...Data _ tDate. 9/8/2021 _ T. `C, ounty Ju ge ; a;3= Data " FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 01000 21000100 59100000 CR DDEA 176.53 01000 21000100 60170000 DR Copier/Printer/Fax Supplies 176.53 ®Io 2 pg..� J BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.20121-48.9 8114/2021 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Commissioners'Court Contineney Departmental Support 100 000.00 General Fund Court Support-Civil Departmental Support 100 000.00 Commissioners'Court and Court Support-Civil Reallocation of funds to the appropriate de artmerifs account to cover the cost of auto s for remainder of FY 21 [Dopa_nt/Appro I _ _Date��__ nnp 918/2021 _ Coun 1-1gee pproval :•Dete 1 EbritcWntfo 1?n FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 01000 11001500 61130000 CR Contingency 100 000.00 01000 11020000 61020000 DR Autopsy 100000.00 Vol. pg- l0 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: 09-14-2021 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Associate Judge#1 Vannest, Wayland Change of Status Associate Judge#2 Reed, Debbie Change of Status Constable, Pct. 1 Freeman, Mary Change of Status White, Christopher Change of Status Constable, Pct. 2 Celano, Anthony Change of Status Emert, Steven Change of Status Glidewell, Peter Change of Status Constable, Pct. 4 Harris, Kimberly Change of Status Reyes, Melissa Change of Status Smith, Glenda Change of Status County Clerk Baker, Deborah Change of Status Cao, Thao Change of Status Davis, Patsy Change of Status Glidewell, Lana Change of Status Moehlman, Amber Change of Status Waskow, Deborah Change of Status Workman, Flora Change of Status Justice of the Peace, Pct. 1 Box, Mary Change of Status Approved in Commissioners' Court: 09-1 -2021 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. Personnel Change of Status (Sep 9,2021) Commissioners'Court Date: 09-142021 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Employment PA E Juvenile Services-Detention Anderson,London Sheriff Office-Jail Administration Clark,Isaac Juvenile Services-Detention Cole,Shaquilla Sheriff Office-Jail Administration Gard,Kimberly Sheriff Office-Jail Administration Hardeman,Danielle Juvenile Services-TJJD-Pre&Post Adjudication Huntley,Kayla Sheriff Office-]all Administration Medrano,Emlel Juvenile Services-Detention Ramirez,Francisca Sheriff Office-Jail Administration Rodriguez IV,Abraham Juvenile Services-Detention Suarez-Morales,Estrella Separations M SRNt Purchasing-Administration Lopez,Luisa County Court at Law#1- Price,Robert Administration Sheriff Office-Administration Smith,Terry Al Approved in Commissioners'Court:09-14-202 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. — 34d--- Pg.—LQS—