HomeMy WebLinkAbout2021-09-07 10:00AM REGULAR MEETING FILED FOR RECORD
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ABRAZOS COUNTY
BRYAN, TEXAS B
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON SEPTEMBER 7, 2021 AT 10:00 AM IN
THE COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803
1. Invocation and Pledge of Allegiance
-U.S. and Texas Flag—Commissioner Cauley
2. Call for Citizen input and/or concerns
Consider and take action on agenda items: 3-33
3. Correction to term of appointment for Dennis Christiansen to the Brazos County
Regional Mobility Authority Board. Term of appointment is January 1, 2022 - December
31, 2025.
4. Order 21-008 adopting the Tax Rate of 6 percent for the Local Provider Participation
Fund for fiscal year 2022 and designating BVAA Compass Bank as the LPPF
depository.
5. Request from Risk Management for a Payment Authorization to Texas Association of
Counties in the amount of $163,256.74 for an overpayment made to the County on
Claim# PR20208226-1.
6. Request from Justice of the Peace Pct. 3 for a Payment Authorization to Walton's
Office Works in the amount of$1,444.84 for office supplies. A Purchase Order was
not obtained in advance.
7. Approval of the Brazos County Clerk's Records Management and Archival plan to
collect a$5.00 fee for court filings and a$10.00 fee for non-court filings.
8. Approval of the Brazos County District Clerk's Records Management and Archival plan
to collect a$10.00 fee for court filings.
9. Designation of the day, time and location for Commissioners Court to convene into
regular session each week during FY 2022.
10. Approval of proposed county holidays for the 2022 calendar year.
11. Authorization for the County Judge to sign the updated MOU for Emergency Alerting to
the Public.
12. Approval of the MOU for an Easement Purchase between the City of Bryan/Bryan
Vol. No Pg. a'+J
Texas Utilities ("City)and Brazos County.
13. Award of RFP#21-138 Grant Application and Administrative Services. Recommended
Award: Traylor&Associates.
14. Approval of service contract#CI P 21-607 Parking Lot Light Replacement for Brazos
County Facilities & Detention Center with Hensarling Electric Inc. in the amount of
$37,706.95.
15. Approval of agreement#22-025 long term residential services of juvenile offenders
space available with Pegasus Schools Inc.
16. Approval of attached order exempting contract#22-614 with Allison, Bass & Magee for
legal services from competitive bidding per the Local Government Code Section
262.024(A)(4).
17. Approval of a contract renewal with Grimes County for juvenile detention pre-
adjudication services.
18. Requesting approval for the following contracts-SAVNS:
• a. Service Agreement Contract 2218394 with Appriss- FY 2022 SAVNS
Grant Contract
• b. Contract 20212244900-319-01 for FY 2022- Participating Entity Services
Agreement For The Statewide Automated Victim Notification Service (Savns)
19. Consider and take action to close, vacate and abandon 284 feet of prescriptive right of
way at the end of Favor Road. Property consist of 0.194 of one acre and is being
abandoned to the neighboring property owner who owns on both sides of this section of
Favor Road. Site is located in Precinct 1.
20. Acceptance of a Special Warranty Deed from Brenda and Salvatore Sireci for 0.783
acre of land to be used for improvements to Carter Lane in Precinct 2.
21. Consider and take action on the Hawkwood Energy utility permit to install a temporary
12" Polyurethane water line within and along the right of way of Wheelock Hall Road a
distance of 5,265 feet. Line will provide water to an oil well. Site is located in Precinct 2.
22. Approval of the Final Plat of Garrett Lane Subdivision Lot 1 & Lot 2; 7.78 Acres, James
Prewitt Survey No. 76,A-193; Brazos County, Texas. Site is located in Precinct 2.
23. Tax Refund Applications for the following:
Overpayments
• a. Chahal Harmandeep-$48.33
• b. Chahal Harmandeep-$17.58
• c. Frank Davis or Lisa Bums -$115.32
24. Budget Amendments.
Budget Amendments FY 20/21 47.1 -47.9
25. Adoption of the County Budget for fiscal year ending September 30, 2022.
26. Resolution 21-014 levying a tax rate for Brazos County for Tax Year 2021.
27. Ratification of the property tax increase due to the adoption of a budget that will require
more revenues from property taxes than in the previous year.
28. Request approval of the Brazos County Salary Schedule for Fiscal Year 2022.
29. Request review and approval of FY 2022 merit policy guidelines.
Vol. J 0 Pg. Q4q .
30. Personnel Change of Status.
Employment& Separations
31. Payment of Claims.
32. Convene into Executive Session pursuant to the following:
• a. Texas Government Code §551.071 to consult with attorney about pending or
contemplated litigation and/or a settlement offer.
• b. Texas Government Code§551.0725 to deliberate business and financial issues
related to a contract being negotiated.
33. Consider and possible action on Executive Sessions.
34. Juvenile Director's report on detention population.
35. Sheriff's report on inmate population.
36. Announcement of interest items and possible future agenda topics.
37. Call for Citizen input and/or concerns
38. Adjourn.
Vol. 3�'C7 Pg.
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters,both on and off the agenda,and be limited to four
minutes per person.Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court,with both judicial and legislative powers,created under Article V,Section 1 and Section 18 of the Texas Constitution.As a
Constitutional Court,the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code.Accordingly,members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court;in participating in public discussions before the Court;and in all actions in the presence of the
Court.Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting.Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group.Neither is it the intention of the Court to allow a member(or members)of the public to insult the honesty and/or integrity
of the Court,as a body,or any member or members of the Court,or County employees,individually or collectively.Accordingly,
profane,insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated.Violation of these rules may result in the following sanctions:
1.cancellation of a speaker's time;
2.removal from the Commissioners Court;
3.a Contempt Citation;and/or
4.such other and/or criminal sanctions as may be authorized
under the Constitution,Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting.During the public comment period,speakers may address matters not listed on the published agenda.The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court.However,responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public.To ensure the public has notice of all matters the Commissioners Court will consider,the County Judge
and/or Commissioners may choose not to respond to public comments,except to correct factual inaccuracies,recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda.See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole.No member of the community is required to
attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business
of the Court.
The Commissioners Courtroom of the County Administration Building,200 South Texas Ave.,Suite 106,Bryan,TX77803 is
wheelchair accessible.Handicap parking spaces are available.Any request for sign interpretive services must be made two
working days before the meeting.To make arrangements,please call(979)361-4102.
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MINUTES
SEPTEMBER 7, 2021
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in
the Brazos County Commissioners Courtroom in the Administration Building, 200
South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on
Tuesday, September 7, 2021 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Russ Ford, Commissioner of Precinct 2;
Nancy Berry, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4,
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance
-U.S. and Texas Flag— Commissioner Cauley
2. Call for Citizen input and/or concerns
Robert Rose asked that the Commissioners Court consider reopening the Vaccination
HUB at the Brazos Center to more efficiently administer the COVI D-19 booster
vaccine.
Consider and take action on agenda items: 3-33
3. Correction to term of appointment for Dennis Christiansen to the Brazos County
Regional Mobility Authority Board. Term of appointment is January 1, 2022 - December
Vol. 3-/-1001 Pg. 94
31, 2025..
Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
4. Order 21-008 adopting the Tax Rate of 6 percent for the Local Provider Participation
Fund for fiscal year 2022 and designating BVAA Compass Bank as the LPPF
depository.
A copy of the Order is attached.
Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
5. Request from Risk Management for a Payment Authorization to Texas Association of
Counties in the amount of $163,256.74 for an overpayment made to the County on
Claim# PR20208226-1.
Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
6. Request from Justice of the Peace Pct. 3 for a Payment Authorization to Walton's
Office Works in the amount of$1,444.84 for office supplies. A Purchase Order was
not obtained in advance.
Commissioner Aldrich noted that the item should be corrected to say"Wilton's Office
Works". Commissioner Berry made the motion to approve the Payment Authorization
with the aforementioned correction and Commissioner Cauley seconded the motion.
Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
7. Approval of the Brazos County Clerk's Records Management and Archival plan to
collect a$5.00 fee for court filings and a$10.00 fee for non-court filings.
A copy of the County Clerk's Records Management and Archival Plan is attached.
Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
8. Approval of the Brazos County District Clerk's Records Management and Archival plan
to collect a$10.00 fee for court filings.
A copy of the District Clerk's Records Management and Archival Plan is attached.
Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
9. Designation of the day, time and location for Commissioners Court to convene into
regular session each week during FY 2022.
3
V01. Pg__
The Court unanimously.voted to designate every Tuesday at 10:00 AM as the date and
time for Commissioners Court, located in the Commissioners Courtroom.
Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
10. Approval of proposed county holidays for the 2022 calendar year.
The Court approved as submitted the following holidays for 2022:
Monday, January 3, 2022- New Year's Day
Monday, January 17, 2022- Martin Luther King, Jr. Birthday
Friday,April 15, 2022 - Good Friday
Monday, May 30, 2022 - Memorial Day
Monday, July 4, 2022 - Independence Day
Monday, September 5, 2022 - Labor Day
Thursday and Friday, November 24-25, 2022 -Thanksgiving
Friday, Monday and Tuesday, December 23, 26 and 27, 2022- Christmas
Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes:Aldrich, Berry Cauley, Ford, Peters.
11. Authorization for the County Judge to sign the updated MOU for Emergency Alerting to
the Public.
A copy is attached.
Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
12. Approval of the MOU for an Easement Purchase between the City of Bryan/Bryan
Texas Utilities ("City)and Brazos County.
A copy of the Memorandum of Understanding is attached.
Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
13. Award of RFP#21-138 Grant Application and Administrative Services. Recommended
Award: Traylor&Associates.
A copy of the agreement is attached.
Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
14. Approval of service contract#CI P 21-607 Parking Lot Light Replacement for Brazos
County Facilities & Detention Center with Hensarling Electric Inc. in the amount of
$37,706.95.
A copy of the service contract is attached.
Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
15. Approval of agreement#22-025 long term residential services of juvenile offenders
space available with Pegasus Schools Inc.
A copy of the service contract is attached.
Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
16. Approval of attached order exempting contract#22-614 with Allison, Bass & Magee for
legal services from competitive bidding per the Local Government Code Section
262.024(A)(4).
A copy of the Order is attached.
Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
17. Approval of a contract renewal with Grimes County for juvenile detention pre-
adjudication services.
A copy of the renewal of contract is attached.
Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
18. Requesting approval for the following contracts -SAVNS:
• a. Service Agreement Contract 2218394 with Appriss- FY 2022 SAVNS
Grant Contract
b. Contract 20212244900-319-01 for FY 2022- Participating Entity Services
Agreement For The Statewide Automated Victim Notification Service (Savns)
A copy of the contracts are attached.
Motion:Approve, Moved by Commissioner Nancy Berry,Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
19. Consider and take action to close, vacate and abandon 284 feet of prescriptive right of
way at the end of Favor Road. Property consist of 0.194 of one acre and is being
abandoned to the neighboring property owner who owns on both sides of this section of
Favor Road. Site is located in Precinct 1.
Motion:Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
20. Acceptance of a Special Warranty Deed from Brenda and Salvatore Sireci for 0.783
acre of land to be used for improvements to Carter Lane in Precinct 2.
Vol. Pg. ( F 0
Motion:Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
21. Consider and take action on the Hawkwood Energy utility permit to install a temporary
12" Polyurethane water line within and along the right of way of Wheelock Hall Road a
distance of 5,265 feet. Line will provide water to an oil well. Site is located in Precinct 2.
Motion:Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
22. Approval of the Final Plat of Garrett Lane Subdivision Lot 1 & Lot 2; 7.78 Acres, James
Prewitt Survey No. 76,A-193; Brazos County, Texas. Site is located in Precinct 2.
Motion:Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
23. Tax Refund Applications for the following:
Overpayments
• a. Chahal Harmandeep-$48.33
• b. Chahal Harmandeep -$17.58
• c. Frank Davis or Lisa Bums -$115.32
Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
24. Budget Amendments.
Budget Amendments FY 20/21 47.1 -47.9
47.1 Transfer funds from Contingency Fund to Constable, Precinct 3.
47.2 Transfer funds from Contingency Fund to Justice of the Peace, Precinct 3.
47.3 Transfer funds from Contingency Fund to Risk Management.
47.4 Transfer funds from Contingency Fund to Constable, Precinct 3.
47.5 Reallocate funds for 361 st District Court.
47.6 Reallocate funds for Juvenile Services.
47.7 Transfer funds from Contingency Fund to various County Departments.
47.8 Reallocate funds for Exposition Complex.
47.9 To recognize revenue for Debt Service Fund.
Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
25. Adoption of the County Budget for fiscal year ending September 30, 2022.
The Court voted unanimously to adopt items 1-24 correction amendments to the
proposed 2021-2022 budget.A copy is attached.
Amendment 25
To increase use of general fund reserve by$20,000, increase contract services by
same amount for Salary Study to be performed for the Sheriff Office.
Judge Peters addressed this requested amendment by explaining that after the
amendment was proposed he asked County staff members to do a comparison
between similarly populated counties salary rates. That study revealed that those
County's salaries are comparable to the rates proposed for the Sheriffs Office. Judge
Peters is opposed to spending the money on doing any further salary surreys.
Commissioner Ford stated that at this time, he doesn't feel he has enough information to
confidently say"no"to higher salary rates without first performing the requested salary
survey.
Commissioner Cauley agrees with Judge Peters, that the money could be put to better
use than on any further salary surveys for the Sheriff's Office. She stated that we have
bigger issues to address with the ongoing pandemic.
Sheriff Wayne Dicky spoke in favor of the amendment stating, there are a shortage of
peace officers and this would allow the Sheriff's Office to be competitive on salaries.
Commissioner Aldrich feels that if the County moves forward with the requested
amendment, it needs to cover a salary survey for the entire County.
Commissioner Berry stated that while she is proud of the Sheriff's Office and the work
that they do, she feels their salaries are competitive already and the money could be
spent elsewhere.
At this point Commissioner Ford stated he would like to amend his first motion for the
salary study to include all Brazos County Law Enforcement. There was no second on
the motion made by Commissioner Ford.
The Court then voted on Amendment 25 with Commissioner Ford voting for the
amendment and Judge Peters, Commissioner Aldrich, Commissioner Berry and
Commissioner Cauley voting against it.
A copy of the budget amendments is attached.
Motion: , Moved by Commissioner Russ Ford, Seconded by Commissioner Nancy
Berry. Failed. 1-4. Ayes: Ford. Nays:Aldrich, Berry, Cauley, Peters.
26. Resolution 21-014 levying a tax rate for Brazos County for Tax Year 2021.
Commissioner Cauley offered a motion that the property tax rate be increased by the
adoption of a tax rate of$0.4935 cents per$100 of value, which is effectively a 2.04
percent increase in the tax rate. The motion was seconded by Commissioner Berry and
passed unanimously.
Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
Commissioner Berry made a motion that the maintenance and operation portion of the
2021 County Tax rate be 0.442275 cents per$100 value. The motion was seconded by
voi 0 P o ` 662
Commissioner Aldrich and passed unanimously.
Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
Commissioner Cauley offered a motion that the debt portion of the 2021 County tax rate
be 0.051243 cents per$100 value. The motion was seconded by Commissioner Berry
and passed unanimously.
Judge Peters then read aloud Resolution 21-014.A copy of the resolution is attached.
Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
27. Ratification of the property tax increase due to the adoption of a budget that will require
more revenues from property taxes than in the previous year.
Judge Peters stated this budget will raise more total property taxes than last year's
budget by$3,660,420 or 3.97% and of that amount, $2,249,171.43 is tax revenue to be
raised from new property added to the tax roll this year.
Motion:Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters,
28. Request approval of the Brazos County Salary Schedule for Fiscal Year 2022.
The Court approved as submitted the Salary Schedule for Fiscal Year 2022.A copy is
attached.
Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
29. Request review and approval of FY 2022 merit policy guidelines.
The Court approved the FY 2022 merit policy guidelines.A copy is attached.
Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
30. Personnel Change of Status.
Employment& Separations
A copy of the Personnel Change of Status is attached.
Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
31. Payment of Claims.
Claims
8109765 -9109908
Vol. OPg. Zj3
9002860-9002941
Motion:Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes:Aldrich, Berry, Cauley, Ford, Peters.
32. Convene into Executive Session pursuant to the following:
• a. Texas Government Code §551.071 to consult with attorney about pending or
contemplated litigation and/or a settlement offer.
• b. Texas Government Code §551.0725 to deliberate business and financial issues
related to a contract being negotiated.
At this point, the County Judge announced the Court would consider items 34 through
37 then return to convene into Executive Session.
Having considered the previously noted agenda items, at 10:27 a.m.the County Judge
stated that the Court would convene into Executive Session to (a)to consult with an
attorney about pending or contemplated litigation and/or a settlement offer pursuant to
Section 551.071 and (b)deliberate business and financial issues relating to a contract
being negotiated pursuant to Texas Government Code 551.0725.At this point the
County Judge asked Bruce Erratt, Civil Counsel if he is issuing a written determination
that deliberation in an open meeting would have a detrimental effect on the position of
the Commissioners Court in negotiations with a third person. Mr. Erratt responded that it
was his determination that deliberation in an open meeting would have a detrimental
effect on the position of the Court in negotiations with a third person. He then handed his
written determination to be included in the minutes.
On motion by Commissioner Berry, seconded by Commissioner Ford the Court voted
unanimously to meet in Executive session per Bruce Erratt's recommendation.
The County Judge announced the meeting closed to the public so that the Court could
meet in Closed Executive Session to discuss the previously noted items.
The following individuals were asked to stay for the meeting:
Cheryl Coffman, Executive Assistant
Bruce Erratt, Civil Counsel
Ed Bull, Civil Counsel
Charles Wendt, Purchasing Agent(b)
Kaitlyn Battles, Purchasing Buyer(b)
Fred Paine, Road and Bridge Operations Manager(b)
Bill Hadley, Road and Bridge (b)
Scott Franklin,4T Partnership (b)
Mr. Erratt then recommended the Court discuss Executive Session (b)first.
33. Consider and possible action on Executive Sessions.
At 11:31 a.m.the County Judge announced the meeting open to the public and
announced that no action would be taken on the Closed Executive Sessions.
34. Juvenile Director's report on detention population.
Vol. J40 pg. aS
Juvenile Director Linda Ricketson reported there are 30 juveniles in the detention center,
24 are male and 6 are female, and 22 have electronic monitors. There are 15 youth in
isolation as per medical protocol.
35. Sheriff's report on inmate population.
Sheriff Wayne Dicky stated there were 578 inmates in jail, 500 inmates are male and 78
are female, 37 have electronic monitors and 2 are pending for processing. There are 7
inmates in isolation per COVI D-19 medical protocol. There are 6 staff members
positive for COVI D-19 and 9 are in quarantine.
36. Announcement of interest items and possible future agenda topics.
Commissioner Cauley requested again that the Health Department give an update on
the current COVI D-19 situation in Brazos County and that the,Commissioners Court
discuss the plan of action with increasing numbers.
37. Call for Citizen input and/or concerns
There was no citizen's input.
38. Adjourn.
Vol. 0 pg. a�
The foregoing minutes of the Commissioners Court Meeting held September 7, 2021
have been examined and are approved in open Court this 12th day of October 2021, in
Bryan, Brazos County, Texas.
Duane Peters Steve Aldrich
County Judge Commissioner, Precinct 1
Russ Ford Nancy Berrf
Commissioner, Precinct 2 Commissioner, Precinct 3
Irma Cauley
Commissioner, Precin 4
Attest:
Karen McQueen
County Clerk
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Vol.
STATE OF TEXAS §
COUNTY OF BRAZOS §
ORDER 21-008
ADOPTING THE LOCAL PROVIDER PARTICIPATION FUND(LPPF)MANDATORY
PAYMENT TAX RATE AND DESIGNATING A DEPOSITORY
WHEREAS, pursuant to Chapter 296 of the Texas Health and Safety Code, the Brazos
County Commissioners Court created the Brazos County Local Provider Participation Fund;
WHEREAS,the purpose of the Local Provider Participation Fund is to generate revenue
to provide the nonfederal share of a Medicaid Supplemental Payment Program by requiring a
mandatory payment from Institutional Healthcare Providers in Brazos County;
WHEREAS,pursuant to Section 296.151(b)and(c)of the Texas Health and Safety Code,
Brazos County can set the mandatory payment amount in an amount which is proportional and
which is not to exceed six(6)percent of the aggregate net patient revenue of all paying hospitals
in the County;
WHEREAS, pursuant to Section 296.103 of the Texas Health and Safety Code, Brazos
County shall designate one or more banks located in the County as the Depository for Mandatory
Payments. .
NOW THEREFORE BE IT ORDERED,by the Brazos County Commissioner's Court,that for
FISCAL YEAR 2022,the Brazos County Local Provider Participation Fund;
a. The Mandatory Payment Tax Rate be set at SIX(6_0)percent; and
b. Brazos County designates PNC Bank to be its Depository for mandatory
payments received by the county.
Passed,Approved,Adopted and Ordered this 7'h day of September 2021 by a vote of
ayes and nays.
Duane Peters
County Judge
Vol. 3w- P9.
2 �
Steven H.W.Aldrich Russ Ford
County Commissioner,Precinct 1 County Commissioner,Precinct 2
Nancy Bero Ir a Cauley
County Commissioner,Precinct 3 County Commissioner, cinct 4
ATTEST:
Karen McQueen
Brazos County Clerk
Vol. in
Pg. ��D l
NTE -oF T�-F
r '
OG�TY oP�� O •
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: Risk Management NUMBER:
DATE OF COURT MEETING: 9/7/2021
ITEM: Request from Risk Management for a Payment Authorization to Texas Association of
Counties in the amount of$163,256.74 for an over payment made to the County on Claim#
PR20208226-1.
TO: Commissioners Court
FROM: Leslie Contreras
DATE: 09/01/2021
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
The amount Brazos County received for a portion of the Juvenile Detention roof
($163,256374)was for the replacement or repair of a roof at Juvenile that was damaged
NOTES/EXCEPTIONS: during the May 2020 Hail Storm. This specific roof was already under construction for
replacement with an outside contactor. Since the roof was under construction during the
storm,the contractor working on the roof is responsible for the damages as per the contract.
Therefore,a refund should be made back to TAC.
ATTACHMENTS:
File Name Description jyge
Refund to TAC.pdf Proof of amount received Backup Material
PR
Duane Peters Date
County Judge
Voi. 340 pg. �-P�
: Abercrombie,Simmons&Gillette,Inc.
:VAS&G
V.S
CONTINUED-Sloped Metal Roof
DESCRIPTION QUANTITY UNIT PRICE TAX O&P RCV DEPREC. ACV
P. R&R Metal roofing=High grade 22,332.SF 7.40 0.00 0.00 165,259.76 (20,962.68) 144,297.08
9•Roofing felt-synthetic underlayment 223.32 SQ 33.06" 0.00 0.00 7,382.96 (3,691.48) 3,691.48
10. R&R Ridge cap-metal-roofing 222.00 LF 6.88 0.00 0.00 1,527.36 (136.75) 1,390.61
1 i•. R&R Eave trim for metal roofing,2f 256.00 LF 5.14 0.00 0.00 1,315.84 (155.31) 1,160.53
gauge
12.R&R Flashing-L flashing-color 1,370.001W 3.89 0.00 0.00 5;329.30 (1,358.26) 3,971.04
finisli
13.;R&R.Aluminumsidewall/endwall 1,370.00 LF 6.97 0.00 0.00 9,548.90 (1,196.47) 8;352.43
flashing-color finish
14.'Mk Cap flashing-large 18.001F 22.51 0.00 0,00 405.18 (113.61) 291.57
115. R&R Razor wire installed on,top of al 40.00 LF 4.18 0.00 0.00 167.20 (65.20) 102.00
chain3ini fence
Totals: Sloped Metal Roof 0.00 0.00- 190,936.50 27,679.76 163,256:74
s, Flat)hoof(DuroLast)
ry,
R) ,
- a 19194.94 Surface Area 191.95 Number of Squares
t
DESCRIPTION QUANTITY UNIT PRICE TAX O&P RCV DEPREC. ACV
16. Remove Single ply membrane- 227.15 SQ 50.31 0.00 0.00 11,427.92 (0.00) 11,427.92
Mechanically attached-45 mil
Includes the 51/2'wells around the centa section of roof.
17. Tear off,haul and dispose of gravel 191.95 SQ 37.64 0.00 0.00 7,225.00 (0.00) 7,225.00
ballast
18.,Tear off,bawl and dispose of 3 ply 191.95 SQ 37.92 0.00 0.00 7,278.74 (0.00) 7,278.74
built-up roofing
19. Remove insulation-perlite board,1" 191.95 SQ 28.77 0.00 0.00 5,522.40 (0.00) 5,522.40
20. Remove Drip edge-PVC/CPO clad 2,058.00 LF 0.39 0.00 0.00 802.62 (0.00) 802.62
metal with cleat
21. Remove Flash parapet wall only- 2,058.00 LF 1.43 0.00 0.00 2,942.94 (0.00) 2,942.94
PVCITPO
22. Remove Curb flashing-PVCJTPO 486.00 LF 1.34 0.00 0.00 651.24 (0.00) 651.24
23. Single ply membrane-Mechanically 240.78 SQ 289.04 0.00 0.00 69,595.05 (33,140.50) 36,454.55
attached-45 mil
0-1
24. Exhaust cep-through flat roof 21.00 EA 94.84 0.00 0.00 1,991.64 (569.04) 1,422.60
BRAZOSCOUNTYSITE009 7/28/2020 Page:3
Vol. '0 __ Pg. 9LP3
�4.
AS&G Abercrombie,Simmons&Gillette,Inc.
/
PR20209226-1
Bldg.l-Juvenile Detention Center
General Conditions
DESCRIPTION QUANTITY UNIT PRICE TAX O&P RCV DEPREC. ACV
1. Commercial Supervision/Project 160.00 HR 65.82 0.00 0.00 10,531.20 (0.00) 10,531.20
Management-per hour
2. Temporary toilet(per month) 3.00 MO 151.00 0.00 0.00 453.00 (0.00) 453.00
Includes 3 toilets and 1 wash station.
3. Fall protection harness and lanyard-per 32.00 WK 22.00 0.00 0.00 704.00 (0.00) 704.00
week
4. General clean-up 320.00 HR 34.19 0.00 0.00 10,940.80 (0.00) 10,940.80
Continuous cleaning during project to ensure there is no loss of productivity to the facility.
5. Dumpster load-Approx.40 yards,7-8 16.00 EA 698.50 0.00 0.00 11,176.00 (0.00) 11,176.00
tons of debris
*****Equipment*****
6. Telehandler/forklift(per day)-no 10.00 DA 453.68 0.00 0.00 4,536.80 (0.00) 4,536.80
operator
Totals: General Conditions 0.00 0.00 38,341.80 0.00 38,341.80
Exterior
Emergency Repairs
DESCRIPTION QUANTITY UNIT PRICE TAX O&P RCV DEPREC. ACV
7. Emegency Roof Repairs per TIPS 1.00 EA 97,110.00 0.00 0.00 97,110.00 (0.00) 97,110.00
Vendor Invoice
Repairs per Tri-Lam Roofing and Waterproofing invoice. TIPS#180702.
"Post Storm Mitigation Repair Incorporating the Use of Low VOC Silicon coating over the existing PVC Single Ply Roof System including
but not limited to:Provide all labor,equipment,and materials to install the Silicon Coating over the properly prepared substrate."
Totals: Emergency Repays 0.00 0.00 97,110.00 0.00 97,110.00
Sloped Metal Roof
$ 22332.40 Surface Area 223.32 Number of Squares
223.76 Total Hip Length
� t
DESCRIPTION QUANTITY UNIT PRICE TAX O&P RCV DEPREC. ACV
BRAZOSCOLINTYSITE009 7/28/2020 Page:2
Vol. fig.
p�IE Op
l Ib
oG�rYOf
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: NUMBER:
DATE OF COURT MEETING: 9f7/2021
ITEM: Requestfrom Justice of the Peace Pct.3 fora Payment Authorization to Walton's Office
Works in the amount of$1,444.84 for office supplies. A Purchase Order was not obtained
in advance.
TO: Commissioners Court
DATE: 09/02/2021
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
ATTACHMENTS:
File Name Description Tvoe
PA_W ILTON S 9 2 21.pdf Payment Authorization-Pct.3 Backup Material
APPRO
/a�
Duane eters Date
County Judge
v®ia Pg. 'a(/j-
Sti Ip
GA,!•��P4
BRAZOS COUNTY
Payment Authorization
Vendor#: 9728 Division: 24301100
Pay to: WILTON'S Today's Date: 9/2/21
Address: p n.ROX 914
BRYAN,TX 77808
Attach ALL supporting data such as invoices,meal and hotel receipts,airline tickets,seminar brochure(s)or syllabus,
brochure(s)or syllabus,registration forms,etc.
INVOICE INVOICE UNIT
DATE, NUMBER DESCRIPTION QUANTITY PRICE TOTAL
PACE CONTRACT#P00154
7/6/20 347409 TONERS 150.43
7/6/20 347409.1 INK CARTRIDGES 36.58
10/23/20 349358 PLANNERS, PENS 19.31
12/29/20 350397 CALENDARS 93.92
12/29/20 350397.1 PLANNERS 74.21
2/3/21 351009 STAMPS, DESK PAD 280.44
3/29/21 351778 TONERS 768.00
5/19/21 352825 NOTARY STAMP 21.95
1,the requisllioner,hereby certify that the item(s)and/or FREIGHT
scrvice(s)on this requisition have been or will be used TOTAL IS
exclusively for the benefit of Brazos County. They have
been purchased in compliance with Section 262.021- FUND DIVISION ACCOUNT PROJECT# AMOUNT
Section 262.034 of the Local Govemment Code. I further 0100 24301100 60170000 S 955.01
certify that I am aware of the criminal penalties resulting 0100 24301100 60600000 489.83
from the violation of these State laws.'
Requisitioned By
Approved/County Judge
TOTAL S 1444 , 34
Approved/County Auditor
�• OfffcoRks Wilton's OfficeWorks LTD invoice
'L-roN - P.O.BOX 5040
OFFICE FURNITURE 8t SUPPIIES Bryan,TX 77805 DATE INVOICE#
P.O Box 5040 7/6/2020 347409
Bryan,Tx 77805 PACE CONTRACT
979-268-0062 #P00154
979-268-0311(fax) www.wiltons.com
BILL TO SHIP TO
BRAZOS COUNTY AUDITORS OFFICE Attn:BARBIE LEWIS
P.O. BOX 914 BRAZOS COUNTY AUDITORS OFFICE
BRYAN, TX 77806 JP PCT 3
1500 GEORGE BUSH DR
COLLEGE STATION, TX 77840
P.O.NUMBER TERMS REP Ship Date Comments
NET 30 DAYS PA/CA
QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT
1 OFFICE SU... HEWCE39OA: TONER,F/M4555,STD 150.43 150.43
YLD,BK- EA
0 OFFICE SU... HEWCC640WN: INKCART,HP 60,BK-EA 18.29 0.00
Total $150.43
Received By
PLEASE PAY FROM
Please Print Name: THIS INVOICE
Vol. Pg. oCCO
LOKI�y� Wilton's OfficeWorks LTD
ION S P.O.BOX 5040 Invoice
OffICE FURNITURE&SUPPUEs Bryan,TX 77805 DATE INVOICE#
P.O Box 5040 7/6/2020 347409.1
Bryan,Tx 77805 PACE CONTRACT
979-268-0062 #P00154
979-268-0311(fax) www.wiltons.com
BILL TO SHIP TO
BRAZOS COUNTY AUDITORS OFFICE Attn:BARBIE LEWIS
P.O. BOX 914 BRAZOS COUNTY AUDITORS OFFICE
BRYAN, TX 77806 JP PCT 3
1500 GEORGE BUSH DR
COLLEGE STATION, TX 77840
P.O.NUMBER TERMS REP Ship Date Comments
NET 30 DAYS PA/CA
QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT
2 OFFICE SU... HEWCC640WN: INKCART,HP 60,BK- EA 18.29 36.58
s
Total $36.58
Received By
PLEASE PAY FROM
Please Print Name: THIS INVOICE
ole pg.�C.Pg
'WpR;�y
N�S Wilton's OfficeWorks LTD Invoice
TONP.O.BOX 5040
OFFICE FURNITURE&SUPPHES Bryan,TX 77805 DATE INVOICE#
P.O Box 5040 10/23/2020 349358
Bryan,Tx 77805 PACE CONTRACT
979-268-0062 #P00154
979-2694311(fax) www.wiltons.com
BILL TO SHIP TO
BRAZOS COUNTY AUDITORS OFFICE Attn:BARBIE LEWIS
P.O. BOX 914 BRAZOS COUNTY AUDITORS OFFICE
BRYAN, TX 77806 JP PCT 3
1500 GEORGE BUSH DR
COLLEGE STATION, TX 77840
P.O.NUMBER TERMS REP Ship Date Comments
NET 30 DAYS PA/CA
QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT
1 OFFICE SU... BLS101605: 16.64 16.64
PLANNER,MNTHLY,RUE,8X10- EA
3 OFFICE.SU... UNV27410: 0.89 2.67
PEN,BALLPT,ECONOMY,MED,BK- DZ
FILED
OCT 6 'ta
At o'clock M
juj,j ICE ort*IIr.PEACE Precinct 3
Isrnzos(:ount�leas
$19.31
Total
Received By
PLEASE PAY FROM
Please Print Name: THIS INVOICE
Len
FVol. pg.
` Invoice
OMCEWORks Wilton!s OfficeWorks LTD
WI•[TON S P.O. BOX 5040
Office FURNITURE&SUPPUEs Bryan,TX 77805 DATE INVOICE#
P.O Box 5040 12/29/2020 350397
Bryan,Tx 77805 PACE CONTRACT
979-268-0062 #P00154
979-268-0311(fax) www.wiltons.com
BILL TO SHIP TO
BRAZOS COUNTY AUDITORS OFFICE Attn:BARBIE LEWIS
P.O. BOX 914 BRAZOS COUNTY AUDITORS OFFICE
BRYAN, TX 77806 JP PCT 3
1500 GEORGE BUSH DR
COLLEGE STATION, TX 77840
P.O.NUMBER TERMS REP Ship Date Comments
NET 30 DAYS PA/CA
QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT
0 OFFICE SU... AAG1461905: PLANNER,BIANCA,POLY 14.21 0.00
WM,MB- EA
OFFICE SU... AAG89805: DESK PAD,FLORAL MLY 18.30 18.30
17X22- EA
OFFICE SU... REDC2917001: DESK 7.24 14.48
PAD,COLORING,WH -EA
V1 OFFICE SU... REDC195112: ROMANTIC DESK PADS 9.59 38.36
EA
2 OFFICE SU... AAGSW705X50: 11.39 22.78
CALENDAR,REFILL,WEEKLY- EA
0 OFFICE SU... AAG1450G905: 21.82 0.00
PLANNER,BADGE,POLY,GEO,WM-EA
0 OFFICE SU... REDC172122: 9.76 0.00
CALENDAR,ROMANTIC,MTLY- EA
Total $93.92
Received By
PLEASE PAY FROM
Please Print Name: THIS INVOICE
Vo I. c� _ P'. a^10
` . 1 O(�CW�� Wilton's OfficeWorks LTD
�106NSInvoice
P.O. BOX 5040
OFFICE FURNITURE 8t SUPPIIES Bryan,TX 77805 DATE INVOICE#
P.O Box 5040 12/29/2020 350397.1
Bryan,Tx 77805 PACE CONTRACT
979-268-0062 #P00154
979-268-0311(rax) www.wiltons.com
BILL TO SHIP TO
BRAZOS COUNTY AUDITORS OFFICE Attn:BARBIE LEWIS
P.O. BOX 914 BRAZOS COUNTY AUDITORS OFFICE
BRYAN, TX 77806 JP PCT 3
1500 GEORGE BUSH DR
COLLEGE STATION, TX 77840
P.O.NUMBER TERMS REP Ship Date Comments
NET 30 DAYS PA/CA
QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT
3 OFFICE SU... AAG1461905: PLANNER,BIANCA,POLY 14.21 42.63
WM,MB- EA
1 OFFICE SU... AAG1450G905: 21.82 21.82
PLANNER,BADGE,POLY,GEO,WM-EA
1 OFFICE SU... REDC172122: 9.76 9.76
CALENDAR,ROMANTIC,MTLY-EA
Total $74.21
Received By
PLEASE PAY FROM
Please Print Name: THIS INVOICE
vol. 349__ p9•1. I—
[O�cEW� Wilton's OfficeWorks LTD Invoice
TON S P.O.BOX 5040
OFFICE FURNITURE&SUPPUEs Bryan,TX 77805 DATE INVOICE#
P.O Box 5040 2/3/2021 351009
Bryan,Tx 77805 PACE CONTRACT
979-268-0062 #P00154
979-2684311(fax) www.wittons.com
BILL TO SHIP TO
BRAZOS COUNTY AUDITORS OFFICE Attn:BARBIE LEWIS
P.O. BOX 914 BRAZOS COUNTY AUDITORS OFFICE
BRYAN, TX 77806 JP PCT 3
1500 GEORGE BUSH DR
COLLEGE STATION, TX 77840
P.O.NUMBER TERMS REP Ship Date Comments
NET 30 DAYS PA/CA
QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT
7 OFFICE SU... UBST5444: STAMP,5 IN 1,PRS1 33.63 235.41
DTR,CST- EA
�3 OFFICE SU... DPSR1180: ROLLER,F/CAS FR90 INK,BK 2.81 8.43
-EA
OFFICE SU... AAG89805: DESK PAD,FLORAL MLY 18.30 36.60
17X22- EA
Total $280.44
Received By /
PLEASE PAY FROM
Please Print Name: THIS INVOICE
I
Vol. pg. 's �l
w• Wilton's OfficeWorks LTD Invoice
I I.TON S P.O. BOX 5040
OF{ICE FURNITURE&SUppliES Bryan,TX 77805 DATE INVOICE#
P.O Box 5040 3/29/2021 351778
Bryan,Tx 77805 PACE CONTRACT
979-268-0062 #P00154
979-268-0311(fax) www.wiltons.com
BILL TO SHIP TO
BRAZOS COUNTY AUDITORS OFFICE BRAZOS COUNTY AUDITORS OFFICE
P.O. BOX 914 JP PCT 2 PLACE 1
BRYAN, TX 77806 200 S TEXAS AVE
STE 126
BRYAN, TX 77803
P.O.NUMBER TERMS REP Ship Date Comments
NET 30 DAYS PA/CA I j
QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT
,2 OFFICE SU... HEWCE412A: TONER,LJ 305A,YL- EA 103.75 207.50
•/2 OFFICE SU... HEWCE413A: TONER,LJ 305ANG-EA 103.75 207.50
2 OFFICE SU... HEWCE411A: TONER,LJ 305A,CN - EA 103.75 207.50
�Z OFFICE SU... HEWCE410A: TONER,LJ 305A,BK-EA 72.75 145.50
$768.00
Total
Received By
PLEASE PAY FROM
Please Print Name: THIS INVOICE
vol. V pg.
I�T�N�S Invoice
OFFICE FURNITURE&SuppliEs DATE INVOICE#
P.O Box 5040 5/19/2021 352825
Bryan,Tx 77805
979-2684062
979-268-0311(fax) www.wiltons.com
BILL TO SHIP TO
BRAZOS COUNTY AUDITORS OFFICE BRAZOS COUNTY AUDITORS OFFICE
P.O. BOX 914 JP PCT 3
BRYAN, TX 77806 1500 GEORGE BUSH DR
COLLEGE STATION, TX 77840
P.O.NUMBER TERMS REP Ship Date Comments
NET 30 DAYS CA
QUANTITY ITEM CODE DESCRIPTION PRICE EACH AMOUNT
1 OFFICE SU... NOTARYSTAMP: CUSTOM NOTARY 21.95 21.95
STAMP-EA
1 OFFICE SU... ITEM_NOTE: JUAQUINA ARREDONDO- 0.00 0.00
EA
$21.95
Total
Received By
PLEASE PAY FROM
Please Print Name: THIS INVOICE
Vol. 540 pg e a]+
p,4B O.p
g
oGNrY o�4 do
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT- NUMBER:
DATE OF-COURT MEETING: 917/2021
ITEM: Approval of the Brazos County Clerk's Records Management and Archival plan to collect a
$5.00 fee for court filings and a$10.00 fee for non-court filings.
TO: Commissioners Court
DATE: 08/30/2021
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
ATTACHMENTS:
File Name Description Tpe
Brazos REC_MGMT PLAN FY2022.doo County Clerks Records Managment&Archive Plan 2022 Cover Memo
APPR
uane Peters Date
County Judge
Vol. q0 pg. 2-15
Brazos County Clerk
Records Management and Archive Plan
I. Background(Statutory History)
The 771h Texas Legislature passed HB 370 in 2001 to allow border counties to assess a
$5.00 Records Management and Preservation Fee for the preservation of older records
filed with the County Clerk.
The 78th Legislature passed SB 1731 amending the original legislation allowing all
counties to collect this fee with Commissioner's Court approval.The County Clerk is
proposing to collect this fee at this time.
This legislation amends Local Government Code, Section 118.011 (b&f),to enable the
Commissioner's Court to adopt a Records Management and Records Archive Fee for the
preservation and automation of previously filed and recorded real property and vital
statistics records as part of their regularly adopted annual budget.
The 83`d Legislature passed HB 1513 amending Government Code, 118.011 (b&f)
allowing the Commissioner Court to set and collect a Records Management and Records
Archival Fee not to exceed$10.00 on non-court related filings.
U.Bill Summary
• Begins on approval of the County of Brazos 2022 Annual Budget.The fee must
be set and itemized in the county's budget as part of the budget preparation
process.
• Termination:The 79`h Legislature extended this bill indefinitely. The$10.00 fee
is assessed on any instrument, document,paper,or other record that the County
Clerk is authorized to accept for filing or recording(deed or official public
records,assumed names, and marriage licenses). However,the 83 n1 legislature
approved a sunset effective September 1,2019 to reduce the amount collected
back to an amount not to exceed$5.00. HB 686 passed the 86th Legislative
Session removing the sunset date.
• The$5.00 fee is assessed on any original civil case filings.
• The fee may be used only to provide funds for specific records management and
preservation and archival projects, including for automation purposes—in
accordance with this written plan.
• Changes to the plan must be approved by Commissioner's Covet.The plan may
be modified as required.
III.Purpose
Volo 3L+O Pg. 21.CP
Some of Brazos County official records have been computerized and automated in
electronic format since the late 1950s.The County Clerk's office is progressive in the
preservation of current records,utilizing the original Records Management and Archival
Fees from 1991 forward. However,this funding has not been sufficient to electronically
preserve and restore the older documents that have a priceless historical value. In order to
preserve and enhance the integrity of the existing system for recording and preserving
public documents;the County CIerk seeks to preserve existing original records by
restoring or re-creating old volumes,digitizing older microfilm and paper records,re-
indexing old handwritten and typed indexed books and converting all older media into an
electronic format and importing this newly created data into the existing computer
system.
IV.The overall goal and vision of the County Clerk's office is to:
• Modernize and upgrade old record systems in the office.
• Continue to add records and information to your existing computer system.
• Eliminate or reduce manual lookups and searches.
• Expedite record searching by having more records available for electronic
retrieval.
• Create a complete electronic records back-up for disaster recovery.
• Provide more public information to the citizens of the County via the
Intra/Internet.
• Continue to eliminate the need for paper records.
• Preserving original records by reducing daily usage.
• Reclaiming much needed space in the public records'area.
• Construction of new records storage facility.
V. Annual Revenue Estimate
Official Real Property Records 31,000/annually
Marriage Records 1,500/annually
Civil/Criminal Filings 400/annually
Total 32,900 Filings Annually X$ 10.00=$329,000.00
VI.Restoration,Preservation and Automation Projects
Real Property Records: Projects include computerized re-indexing and converting all
real property records to electronic images and importing new records to the existing real
property computer system.
Vol. 3 Pg. �1
Phase 1:
Electronic conversion of 1999 to 1967 existing microfilm to images, matching to the
existing grantor/grantee index and importing to the computer and internet:
Approx 674,000 Instruments filed 1967 to 1999 Estimated $ 370,700
(Completed)
Phase 2•
Back conversion of 1955 to Volume A of Deed Records existing microfilm to
electronic images and loading to computer by Book, Volume and Page.
Approximately 1,167,000 images from 1966 to Volume 172. Estimated $ 167,000
(Completed 1-1-1956: 12-31-1966)
Approximately 204 volumes of Deed Records from Volume A
To Volume 171 (sovereignty— 12-31-1955)
(Completed sovereignty--current) Estimated $ 365,838.00
Re-indexing real property records from 1955 back to Volume A using the scanned
images of the original record books:
Data entry/conversion of approx 355,000 instruments. Estimated $ Included above
Phase 2a:
Back conversion of 1955 to Volume A of the Deed of Trust records existing
microfilm to electronic images and loading to computer by Book,Volume and Page.
Approximately 49,000 images from Volume A
To Volume 65 (sovereignty— 12-31-1955) Estimated $ 170,530.00
(Completed sovereignty—current))
Phase 2b,c& d:
Back conversion of 1955 to Volume A of the Release records,Oil& Gas records,
Federal Tax records,State Tax records and Abstract of Judgment records existing
microfilm to electronic images and loading to computer by Book,Volume and Page.
Approximatel 134 Volumes of miscellaneous records.
so e i l -31 o be co 1 led emb -021
Estimated: $
186,843.30
Phase 3•
Design and remodel an existing county building for a records storage facility.
Approximately 3900 square foot building Estimated$460,000
(Completed 2019)
Vol. � L
' 'C7 pg. 2�l�
Phase 4:
Maps and Plats
Conversion/scanning and reindexing of all maps/plats and importing to existing computer
system.
Approximately 4,000 maps and plats Estimated $ 60,000
(Completed 2019)
Phase 5•
Commissioner's Court Records
Electronic conversion and reindexing of all existing Commissioner's Court minutes and
importing this data to existing computer system in a searchable format.
Approximately 190,000 pages and 120,000 index entries Estimated $ 128,000
Phase 6:
Vital Statistics Birth Records
Scanning/Electronic Conversion of Brazos County birth records from sovereignty to
present.
Approximately 73843 birth records+conversion to microfilm.
o ei n e 01,62.0—de- - p
Estimated $ 241,150.14
Phase 7•
Vital Statistics Marriage Records
Scanning/Electronic Conversion of Marriage Records from sovereignty to present.
Estimated $ unknown
Phase 8:
Probate Case Records
Scanning/Electronic Conversion of Probate Case files from sovereignty to 1986.
(sovereignty— 1970)
Estimated: $ 1,082,395.94
� �. Pg.
VIII.Length of Projects
It is estimated that these projects will take numerous years to complete and implement.
Some projects may be considered as on-going and paid monthly as revenue is collected.
Summary
The Legislature has provided a means to raise revenue for the records management and preservation
of older county property and vital records. This"user"fee is an alternative to raising taxes or
spending general fund monies to accomplish these important projects. This plan will be implemented
in"phases"as money is accrued and deposited into a special revenue account.The completion of the
initial phases will preserve the original records,provide more space in the public records area,and
continue to modernize the Clerk's office through available technology.
Completed
to ed and ",in
in I ed in '2+
Vol. Pg. UO,
OS�� r93yT'f'
r a�
P: rr 0
oG�TY OF+9�P�0
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: NUMBER:
DATE OF COURT MEETING: 9/7/2021
ITEM: Approval of the Brazos County District Clerk's Records Management and Archival plan to
collect a$10.00 fee for court filings.
TO: Commissioners Court
DATE: 09/02/2021
FISCAL I MPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
ATTAC HM E NTS:
File Name Description MWe
2021-09- Plan for Preservation and Restoration of
02_Pian for Preservation and_Restoration of Archived_Records - Backup Material
_District_Clerk.pdf Archived Records
0VE
Duane Peters Date
County Judge
FVO 3 0 �a agl
n t%
Plan For Preservation and Restoration
Of Archived Records
Presented By
Gabriel Garcia
Brazos County District Clerk
Updated August 31, 2021.
Vol.
Executive Summary
SB 1685 provides for a fee not to exceed $10.00 to be imposed for filing of a suit,
including an appeal from an inferior court, or a cross-action, counterclaim, intervention,
contempt action, motion for new trial, or third-party petition, in a district court in the county.
The District Clerk's Office wants to take advantage of existing or new legislation that is
designed to preserve archived records by adding an archive fee to each filing of a suit.This fee
is to be dedicated to that task.The majority of the permanent records in the District Clerk's
Office are paper based.These records are used by our office for the public and are vulnerable
to loss by wear and tear.
The purpose of this document is to define the restoration and preservation, digital
capture, stage, retention and management of archive records belonging to the District Clerk.
This Preservation and Restoration Records Plan is intended to be a "Living Document". It will be
updated as the new products and procedures evolve. It is the intent of the District Clerk to
follow guidelines set by the Texas State Library and Archives Commission.
Goal
The Goal is to capture and archive all cases prior to January 1, 1990, regardless of media
type they currently are in, as efficiently as possible.The District Clerk's Office is also looking at
restoring records, suspending or reducing deterioration of public records, and improving the
public access to the documents in a manner that reduces the risk of deterioration.
Scope
The Scope of this document includes the following:
• All District Clerk records filed with the District Clerk before January 1, 1990
• Plans to capture records electronically to improve public access.
• Plans to restore and preserve records with significant historical value.
• Future plans are to improve public and governmental access.
This document addresses the restoration and preservation needs of the District Clerk Records
Archive.The effective date of this action is September 1, 2021 and expires when completed.
Vol. 3" Pg.
Inventory
Currently the District Clerk's Office holds over 100 record books which includes indexes
for Civil Cases, Divorces,Adoptions,Grand Jury Records, Felonies and Misdemeanors.The District
Clerk's Office also has over 60 boxes of historical cases many with historical significance. The
cases include Civil, Divorce,Adoptions, and Felonies.
Current Accessing Methods
Records prior to January 1, 1990 are accessed by the public through a request to our
office due to the cases not being imaged. Our office currently has to find the Index for the
records we are seeing to obtain the cause numbers before we can physically pull the file to
obtain copies for the public.These records are kept in our storage facility at 200 S.Texas Ave,
Bryan,Texas 77803
Restoration and Preservation Plan
Fiscal Year 2021-2022
It is the plan of the District Clerk's Office to scan a paper documents in house and
capture all records filed in the District Clerk's Office prior to January 1, 1990.These images will
be integrated into the existing District Clerk records and retrieval systems and enhance the
public's access to public records.
The District Clerk plans to award a bid to an outside vendor to restore and preserve all
records with significant historical value.The restoration process will ensure the legibility of
these public documents for future generations.
Revenue collected and not expended in the fiscal year will be carried forward and used
on other archive projects.
Projected Revenue
The County Auditor, Diana Talley, estimates the projected revenue of the year 2021-
2022 to be$16,500.00 per year.
s..o.F r
G,yrY oe g�`�
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT. NUMBER:
DATE OF COURT MEETING: 9f7/2021
ITEM: Designation of the day,time and location for Commissioners Court to convene into regular
session each week during FY 2022.
TO: Commissioners Court
DATE: 08/30/2021
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
ATTACHMENTS:
File Name DescriptionQ
MAttachments A%d1aNe
APPRO D
Duane Peters Date
County Judge
Vol. pg.0
op
BRAZOS COUNTY
;BRYAN, TEXAS
2022 COUNTY HOLIDAYS
Monday January 3 New Year's Day (Observed)
Monday January 17 Martin Luther King, Jr. Birthday
Friday April 15 Good Friday
Monday May 30 Memorial Day
Monday July 4 Independence Day
Monday September 5 Labor Day
Thursday & Friday November 24 & 25 Thanksgiving
Friday, Monday_ & December 23, 26, & 27 Christmas
Tuesday
A proved:
1
Duane Peters Date
Vol. 3 pg.Q�O
Memorandum of Understanding
For
Emergency Alerting to the Public
1. Introduction
Brazos County,a Political Subdivision in the State of Texas, hereinafter referred to as
"County"and Brazos County 9-1-1 Emergency Communications District,hereinafter referred
to as"District" recognize the need for interagency cooperation to enhance public alerting
capabilities.This Memorandum of Understanding(MOU) allows all the participating entities
to improve their ability to warn the public of emergencies in a timely manner,where a
multi-entity impact is likely.
2. Purpose
This MOU will allow emergency notifications to reach those affected by an incident and help
to eliminate duplicate or conflicting instructions.The primary entities(the County and the
District)participating in this MOU can activate IPAWS in an emergency. The secondary
entities(Burleson,Grimes, Leon, Madison, Robertson, and Washington Counties)can only
receive a Child Abduction Emergency(CAE)message from EAS only.
3. Scope
The original MOU was effective as of February 18, 2020 and will continue until revoked by
the County and the District following the procedures listed in section 7 Changes to the
MOU.The MOU may be used when there is an incident other than a weather event that has
occurred in a participating entity,but which may impact an area outside of the participating
entity and the incident may impact another participating entity within 30 minutes.
Primary entities to the MOU are:
Jurisdiction: Brazos County
POC: Michele Bailey-Meade, Emergency Management Coordinator
Address:110 N. Main Street,Suite 100
City,State,Zip: Bryan,TX 77803
E-mail: mmeade@brazoscountytx.gov
Office Phone: (979)821-1011
24 x 7 Phone: (979)255-6182
voi. 3qo Pg._1&
Event Codes Allowed: ADR (EAS only), BLU,CDW, CEM, DMO, EVI, FRW, HMW, LAE, LEW,
NUW, RHW, RMT,SPW,TOE
FIPS Code: 48041
Agency: Brazos County 9-1-1 Emergency Communications District
POC: Patrick Corley, Executive Director
Address: 101 Regent Avenue,Suite 300
City,State,Zip: Bryan,TX 77803
E-mail: pcorley@bc911.org
Office Phone: (979)779-0911
24 x 7 Phone: (979)220-5911
Event Codes Allowed: ADR (EAS only), BLU, CDW, CEM, DMO, EVI, FRW, HMW, LAE,LEW,
NUW, RHW, RMT,SPW,TOE
PIPS Code: 48041
Secondary entities to the MOU are::
Jurisdiction: Burleson County
POC: Duane Strange, Emergency Management Coordinator
Address:100 West Buck#307
City,State,Zip: Caldwell,TX 77836
E-mail: emc@buriesoncounty.org
Office Phone: '(979)567-2008
24 x 7 Phone: (979)224-2939
Event Codes Allowed: CAE
FIPS Code: 48051
Jurisdiction: Grimes County
POC: David Lilly, Emergency Management Coordinator
Address:P.O. Box 593
City,State,Zip: Anderson,TX 77830
E-mail: David.lilly@co.grimes.tx.us
Office Phone: (936)$73-4404
24 x 7 Phone: (979)204-4592
Event Codes Allowed: CAE
FIPS Code: 48185
Jurisdiction: Leon County
POC:Jim Carrigan, Emergency Management Coordinator
Address: P.O. Box 808
City,State,Zip: Centerville,TX 75833
Vol. _ Pei. o1go
E-mail: jim.carrigan@co.leon.tx.us
Office Phone: (903)536-3158
24 x 7 Phone: (979)255-9668
Event Codes Allowed: CAE
FIPS Code: 48289
Jurisdiction: Madison County
POC: Shelly Butts, Emergency Management Coordinator
Address: 101 W. Main Street,Suite B13
City, State,Zip: Madisonville,TX 77864
E-mail: shelly.butts@madisoncountytx.org
Office Phone: (936)348-3810
24 x 7 Phone: (936) 348-0504
Event Codes Allowed: CAE
FIPS Code: 48313
Jurisdiction: Robertson County
POC: Erik Maiorano, Emergency Management Coordinator
Address: P.0. Box 427
City,State,Zip: Franklin,TX 77856
E-mail: robco.emc@co.robertson.tx.us
Office Phone: (979)828-5911
24 x 7 Phone: (503)706-4575
Event Codes Allowed: CAE
FIPS Code: 48395
Jurisdiction: Washington County
POC: Bryan Ruemke, Emergency Management Coordinator
Address: 1875 Highway 290 West
City,State,Zip: Brenham,TX 77833
E-mail: bruemke@wacounty.com
Office Phone: (979)277-6267
24 x 7 Phone: (979)451-0645
Event Codes Allowed: CAE
FIPS Code: 48477
Vol. �J� Ing. ...__.
4. Definitions
"FEMA"—Federal Emergency Management Agency
"IPAWS"—Integrated Public Alert and Warning System
"Memorandum of Understanding"or"MOU"—An Agreement between two or more
entities for the purpose of formalizing an agreed upon process or procedure.
S. Policy :
All entities agree that in the event of an emergency incident that meets the following
criteria,the entity where the emergency originated can initiate an alert for any participating
jurisdiction to this MOU.
Incident Criteria:
• The incident is not a weather emergency. (National Weather Service will lead these
incidents).
• The incident may impact people outside of the incident entity within 30 minutes of
the onset.
• The incident's impact to people outside of the affected entity may be endangered if
action Is not taken by the public(such as evacuation or shelter in place).
• A message is limited to the following event codes:
o ADR—Administrative Message
o BLU—Blue Alert
o CAE—Child Abduction Emergency
o CDW—Civil Danger Warning
o CEM—Civil Emergency Message
o DMO—Practice/Demo Warning
o EAS- Emergency Alert System
o EVI—Evacuate Immediate
o FRW—Fire Warning
o HMW—Hazardous Materials Warning
o LAE—Local Area Emergency
o LEW—Law Enforcement Warning
o NUW—Nuclear Power Plant Warning
o RHW—Radiological Hazard Warning
o RMT—Required Monthly Test
o SPW—Shelter in Place
o TOE—911 Telephone Outage Emergency
Alerts to other entities may be limited to the geographic area impacted, or to the entire county
or FIPS code. A decision as to the area notified will be made at the time of an incident and will
be dependent on the nature of the incident.
Activation Authorities:
4 Brazos County may alert for areas of the following entities:
o Brazos County,the cities of Bryan,College Station, Kurten, and Wixon Valley,
and Texas A&M University (FIPS 48041 for all)
o Burleson,Grimes, Leon, Madison, Robertson and Washington Counties(FIPS
48051,48185, 48289,48313,48395, and 48477 respectively) and only for
EAS-Child Abduction Emergency(CAE)
• Brazos County Emergency Communications District may alert for areas of the
following entities:
o Brazos County,the cities of Bryan, College Station, Kurten,and Wixon Valley,
and Texas A&M University (FIPS 48041 for all)
o Burleson, Grimes, Leon,Madison,Robertson and Washington Counties(FIPS
48051,48185,48289,48313,48395,and 48477 respectively)and only for
EAS-Child Abduction Emergency(CAE)
6. Procedures
The originating entity will use the following procedures:
1) Identify an incident that may impact neighboring entities:
2) Determine if that impact meets the policy of this MOU.
3) Compose an IPAWS message that includes the impacted entities'geographic
area.
4) Send the IPAWS message.
5) Contact impacted entities to provide detailed information on the incident.
6) Coordinate further alerts with all impacted entities.
The impacted entity will use the following procedures:
1) Monitor IPAWS feeds for all incidents or messages for the entity.
2) Coordinate with originating entity for any ongoing alerts or follow up messages.
V '34 o pg.
_ _ i
7. Changes to Memorandum of Understanding
This MOU will be reviewed and reaccepted each year in January.The originating entity,
Brazos County,will send notification to the other entities to the MOU that the MOU has
been reviewed and notice of changes requested.
If changes are requested to this MOU,the requesting entity will submit the respective
changes to all other entities. Each entity will review and provide acceptance, modification
or rejection to the originating entity.Should all entities agree to the change(s),the
originating entity will prepare a new version of the MOU for signature by all entities. if an
entity elects to revoke the MOU,the respective entity will notify all other entities of the
MOU in writing with a 30 day notice. Each other entity will notify their intent to remain an
entity to the MOU. Remaining entities can continue the MOU In areas that do not pertain
to the jurisdiction which has left the MOU.The entity wishing to revoke the MOU will
prepare a new version without their entity's participation for signature by the other
entities.The MOU is fully revoked when there is only one or no entities remaining.
Vol. O — Pg. °HCl
"This Page is Intentionally Left Blank"
����.
340 ��13
EXECUTED by the Entities hereto,each respective entity acting by and through its duly
authorized official as required by law,on multiple counterparts each of which shall be deemed
to be an original,on the date specified on the multiple counterpart executed by such entity.
Brazos County,Texas;
NAME: e ���' DATE: �I1 I a1
Signature: .
AUTHORIZING REPRESENTATIVE TITLE:..
ATTEST: ' I
Printed Name: �2c7J
Signatu L Title: C;O`1rJ I 1�1
Date:
Y
"This Page is Intentionally Left Blank"
Vol. -`-cy pg. ��15
EXECUTED by the Entities hereto,each respective entity acting by and through its duly
authorized official as required by law, on multiple counterparts each of which shall be deemed
to be an original,on the date specified on the multiple counterpart executed by such entity.
Brazos County 9-1-1 Emergency Communications District, Bryan,Texas;
NAME:'' _ ' _P(TCI�
Co�LEY DATE: S d At
Signature:
AUTHORIZING REPRESENTATIVE TITLE: rKeow't-t- 'OtRKfot
ATTEST: I ,,,, 2
akr-
Printed Name: LajuN
xo— kkIari
Signature: - Title:. S�fl.Gi QIP` j rvr
Date:- !_ : .aw- W,
E. 3�'� Pg. ��I�
"This Page is Intentionally Left Blank"
FV01. 3t4® a°r1g. -
4
EXECUTED by the Entities hereto,each respective entity acting by and through Its duly
authorized official as required by law,on multiple counterparts each of which shall he deemed
to be an original,on the date specified on the multiple counterpart executed by such entity. ,
Burleson County,Texas;
figNAME: e"An -.. �' . DATEc
.,1, r ��,� .
Signa
tu
AUTHORIZING REPRESENTATIVE TITLE:
ATTEST: n n n
Printed Name: TAVy i k.
Signature:�r . 9J • J SCI N/v Title:
Date:
I
I
V .®I. Pg.
"This Page is Intentionally Left Blank"
vol. 34 . �� °�
F
EXECUTED by the Entities hereto,each.respective entity acting by and through Its duly
authorized official as required by law,on multiple,counterparts each of which shall be deemed
to be an original,on the date specified on the multiple counterpart executed by such.entity.
i.
Giimes County,Texas,
�
NAME: � DATE:'__ / _
Signature:._:
AUTNORIZING,,REPRESENTATIVE TITLE;. :.
ATTEST:
Printed Name:. �(1�'I
Signature: N -- - Title: lMt aJ144r
Date::
a
d
J
K. 3� pg. 3d(D
i
"This Page is Intentionally Left Blank"
R
1
Fv.1 0 34
o pg301-
EXECUTED by the Entities hereto,each respective entity acting by and through Its duly
authorized official as required by law,on multiple counterparts each of which shall be deemed
to be an original,on the date specified on the multiple counterpart executed by such entity.
Leon County,Texas;
NAME:: bd, DATE; '
Signature: '
AUTHORIZING RE, 1TATitIETITLE:.
ATTEST:
Printed Name SfiKS
Titl
Date:
v®i.
"This Page is Intentionally Left Blank"
Vol. i pg. ��3.
EXECUTED by the Entities hereto,each respective entity acting by and through Its duly
authorized official as required by law,on multiple counterparts each of which shall be deemed
to be an original,on the date specified on the multiple counterpart executed by such entity.
Madison County,Texas;
NAME: U-to-Y ��:/�a Q DATE`: 7 — q-
Signature: J T
AUTHORIZING REPRESENTATIVE TITLE: !"1-�a)iS.A�.tl. l actN T`! I)G E'
ATTEST:
Printed Name:
Signature:r ._ Title: C lit.C -
Date:-,. ��-
Vol. pg. 3C4
**This Page is Intentionally Left Blank**
t
Volo .0 pg. 30�J
EXECUTED by the Entities hereto,each respective entity acting by and through its duly
authorized official as required by law,on multiple counterparts each of which shall be deemed
to be an original,on the date specified on the multiple counterpart executed by such entity.
i
Robertson County,Texas;
iVl?►ME C� d�1 Q" G_: .- ELLkn DATE: I -1 .
Signature:
AUTHORIZING REPRESENTATIVE TITLE:. buo--� Tt
dac
ATTEST:
Printed Name:
" ` v r
Si _ t:h`1°ii i""fi S �S15 t�
e: Svc
Signature: Tal
Date:. _ � 1
Voi0 3-40 Pg. 3a,
- r
i
"This Page is Intentionally Left Blank"
t
Vol.
's
EXECUTED by the Entities hereto,each respective entity acting by and through its duly
authorized official as required by law,on multiple counterparts each of which shall be deemed
to be an original,on the date specified on the multiple counterpart executed by such entity.
Washington County,Texas;
.:NAMk1 L-'n R A `/- DATE'
i. Signature:
AUTHORIZING REPRESENTATIVE TITLE: 0log
ATTEST:
Printed Name. (!*Qn.Q.�(i ►,5�
Signature:_DJ Pi1:✓VI -IL Title:
'rVl'rr4... �1�Y�lci►�
Date: < �
K
,40 pg.
4
**This Page is Intentionally Lek Blank**
i
Vol. 3qO pg. 3�
COMMISSIONER COURT MINUTES OF
SEPTEMBER 7, 2021
ARE CONTINUED FROM VOLUME 340
Vol. v_L i Pg.
"A
SEVEN ARROWS
L A N D 5 T A F F
July 20,2021
Brazos County
Attn:Bruce L.Erratt;General Counsel
P.O.Box 914
Bryan,TX 77806 I
Via Regular Mail and CMRRR#7020 0090 0001 9733 4410
RE:Right-of-Way Easement and Electric Easement Acquisition Offer
Project:S College Ave.Phase 3
Parcel No. 15;Brazos CAD No.51041
Dear Mr.Erratt:
As you may be aware,as part of the ongoing improvement efforts to support the new Travis Bryan Midtown Park
project,the.City of Bryan is in the process of implementing a project to build a 12400t wide concrete path adjacent to
the park for pedestrians and bicyclists. This shared use path will run on the west side of South College Avenue from
Downtown Bryan to Villa Maria Road. A standard sidewalk is also planned to be constructed on the east side of South
College Avenue.
Additionally, Bryan Texas Utilities (BTU), is in the final planning stages of a project to relocate or'convert to
underground all existing electrical distribution lines along S. College Avenue from Carson Street to Homestead St.
The result will be a more aesthetically pleasing and safer thoroughfare along S.College. BTU will also be able to
provide more reliable service to your business or residence.
It has been determined that+/-2,622 square feet of Right of Way Easement for the Travis Bryan Midtown Park project
and+/- 1,012.square feet of EIectric Easement for the overhead to underground conversion will be needed on the
property that you own. The proposed easement(s)are located on the above-referenced property and is depicted on the
enclosed exhibit. Under state and federal constitutions,private property can be acquired for public purposes with
payment of just compensation. Therefore,based on tax records,the City's offer of compensation for the necessary
Right-of-Way and Electric easement rights is $6,541.20 (Six Thousand Five Hundred Forty-One Dollars and
20/100). If you agree to this offer,please sign and return the Memorandum of Understanding in the enclosed self-
addressed stamped envelope;or if you prefer,I will meet you at a time and location of your convenience.
7Arrows Land Staff,LLC,a professional right-of way acquisition firm,has been engaged to obtain casements and
coordinate land issues on behalf of the City of Bryan. If you have any questions regarding the Easement(s)or project,
please do not hesitate to contact me at 432-266-3080 or mattf@7anowsland.com or Nikki Costanza at 817-675-9482
or naic@7arrowsland.com. Thank you in advance for your assistance to the City of Bryan on this project.
Respectfully,
Matt Friendshuh
Right of Way Agent
representing Bryan Texas Utilities and City ofBiyan
enclosures:
Memorandum of Understanding
Electrical and Right-of-Way Easement
Right-of-Way Easement w/exhibit"A"
Texas Landowner Bill of Rights
IABS
1716 Briarcrest Drive,Suite 30 w.7armwsland.com
V®I. �J� Pg. c�
MEMORANDUM OF UNDERSTANDING
FOR AN EASEMENT PURCHASE
Date: July 6,2021
Project: S. College Rehabilitation Project -Phase 3
Grantee: City of Bryan/Bryan Texas Utilities("CITY")
Mailing Address: 300 South Texas Avenue
Bryan,Texas 77803
Grantor: Brazos County
Mailing Address: P.O.Box 914
Bryan,TX 77806
Property: BEING a 1.52 acre parcel of land situated in Section 7,Block 7,Zeno Phillips Survey,
Abstract No.45,Brazos County, Texas
BCAD Parcel#: 51041
Attachments: BTU Electrical Easement Exhibit
COB Right of Way Exhibit
2021 BCAD Property Value Sheet
IRS Form W-9
Texas Landowner's Bill of Rights
This Memorandum of Understanding is entered into by and between The City of Bryan/Bryan Texas Utilities("City')and
Brazos County(Grantor),owner of the above referenced Property.
Based on title research and project design,it has been determined that a Right of Way Easement and BTU Electric Easement
will need to be acquired across a portion of the above referenced Property owned by Grantor to accommodate the S.College
Rehabilitation Project.
The CITY has engaged 7Arrows Land Staff,LLC.,-a professional right of way acquisition firm,to coordinate the purchase
of easements and be your point of contact during this process. To avoid any possible misunderstanding as to the details of
the Project and the process by which the CITY will acquire these easements,we are outlining the following proposed terms:
1. Grantor agrees to convey an Electrical Easement to BTU and a Right of Way easement to the City of Bryan across
a portion of the Property.Details and location of the proposed easement(s)are illustrated in the preliminary exhibit
attached to this agreement.
2. As consideration for the easement,the CITY offers the following compensation:
Brazos County Appraisal District Land Value:$1.80 per sq.ft.
Electric Easement Purchase Size: 1,012 sq.ft.(0.0232 acres)
Easement Market Value($1.80 X 1,012)=$1,821.60
Estimated ROW Easement Purchase Size:2,622 sq.ft.(0.0602 acres)
Easement Market Value($1.80 X 2,622)=$4,719.60
TOTAL OFFER FOR EASEMENT PURCHASE=$6,541.20
3. The CITY, at its own cost, will order a survey of the easement and a title ownership and encumbrance report for
the Property. If the survey or the title report show that any portion of the Property is subject to any lien, claim,
encumbrance, reservation, restriction or other matter, the Parties agree and acknowledge that any taxes, liens,
abstracts of judgment, or other encumbrances will be satisfied out of the proceeds of the sale. The CITY will be
responsible for recording the easement document(s)and the filing fees associated therewith.
Vol. —3(AA_ . pg. 3 _
4. Upon receipt of the executed Memorandum of Understanding, the CITY will prepare the final easement
document(s) with survey. Please note that the area and limits of the final survey may vary slightly from the
preliminary exhibit enclosed.Execution of all related documents and agreements necessary to close shall occur on
a date agreeable to Grantor.
5. After closing, 7Arrows staff shall submit all executed documents along with a check request to the CITY for
processing, recording, and remittance of the consideration check to Grantor. The processing time for check
remittance is approximately two weeks from the date that executed closing documents are received by the CITY.
6. During the construction of Project, the CITY will be responsible for restoring all disturbed areas of surface of the
easement area and/or any other portion of Grantor's Property to a condition substantially equal to the existing
condition prior to the beginning of construction,provided the surface is damaged by construction.
All of the preceding terms are subject to final approval by the CITY. This is not a binding agreement,but it is necessary in
order to avoid any possible misunderstanding as to the details of the easement purchase or the process by which the CITY
will make payment.
This agreement may be executed in any number of counterparts,each of which shall be an original,but those counterparts
together shall constitute one and the same instrument.
If Grantor agrees with the above proposed terms,please acknowledge by signing below.
GR T razo Count
By: _
Printed Name: -D u a-ne—
Title:
Date: /-7/a
CITY OF BRYAN
RIGHT-OF-WAY EASEMENT
THE STATE OF TEXAS §
COUNTY OF BRAZOS § KNOW ALL BY THESE PRESENTS:
That BRAZOS COUNTY, the undersigned property owner (Grantor), P.O. Box 914, Bryan, Texas, for good
and valuable consideration, the receipt of which is hereby acknowledged, do grant, sell, and convey unto the
City of Bryan, a Municipal Corporation of Brazos County, Texas, with offices at 300 South Texas Avenue,
Bryan, Brazos County,Texas(Grantee),its successors and assigns, a Right-of-Way Easement for the purpose
of constricting and maintaining a public road, street, and right-of-way, including without limitation, the
installation and maintenance of public utilities of said City, on, over, under, and across a certain tract of land
situated in Brazos County,Texas,and described as follows:
BEING a 0.0602 acre parcel of land situated in Section 7, Block 7, Zeno Phillips Survey, Abstract No.
45,Brazos County,Texas.
Said Right-of-Way Easement being more particularly described in Exhibit "A" which is attached hereto and
incorporated as if frilly set forth herein.
This is a non-exclusive easement and Grantor may continue to use and enjoy the benefit of the land within this
Right-of-Way Easement, provided that such use and enjoyment does not interfere with the City.of Bryan's,or
its assigns, right of ingress and egress over the Right-of-Way Easement for the purpose of constricting,
repairing, and maintaining the improvements thereon. Grantor further grants to Grantee the absolute right to
assign this Right-of-Way Easement, in whole or part, to other utility providers without having to seek further
consent from Grantor. The City of Bryan, or its assigns, may remove any improvement, obstruction, or other
hindrance, without compensation to Grantor, in the course of construction, repair, or maintenance of the
improvements to the Right-of-Way Easement. Grantor expressly subordinates all rights of surface use,
incident to the mineral estate owned by Grantor to the Right-of-Way Easement uses of said surface by Grantee.
Form Request for Taxpayer Give Form to the
(Rev.October 2018) Identification Number and Certification requester.Do not
Department of the Treasury send to the IRS.
Internal Revenue Service ►Go to www.ks.gov/F'ormW9 for instructions and the latest information.
1 Name(as shown on your Income tax return).Name is required on this line;do not leave this line blank.
2 Business nameldisregarded entity name,if different from above
y 3 Check appropriate box for federal tax classl0eatlon of the person whose name Is entered on line 1.Check only one of the 4 Exemptions(odes apply only to
ro following seven boxes. certain entities,not individuals;see
CL Instructions on page 3):
o ❑ IndlviduaVsole proprietor or ❑ C Corporation ❑S Corporation ❑ Partnership ❑Trust/estate
single member LLC Exempt payee code(If any)
1 ❑ Limited Ilabfllty company.Enter the tax classification(C=C corporation,S=S corporation,P=Partnership)►
o gNote:Check the appropriate box in the line above for the tax classification of the single-member owner. Do not check Exemption from FATCA reporting
m LLC if the LLC is classified as a single-member LLC that is disregarded from the owner unless the owner of the LLC is
a 9 another LL (C that Is not disregarded from the owner for U.S.federal tax purposes.Otherwise,a single-member LLC that code if any)
Is disregarded from the owner should check the appropriate box for the tax classification of Its owner.
to
❑ Other(see instructions)11- (4pp,'hts to accwntsmafm*odvelslda the U.S.)
& 5 Address(number,street,and apt.or suite no.)See Instructions. Requester's name and address(optlonal)
tD
A)
N
8 City,state,and ZIP code
7 Ust account number(s)here(optional)
Taxpayer Identification Number(TIN)
Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid social security number
backup withholding.For individuals,this is generally your social security number(SSN).However,for a -m -
resident alien,sole proprietor,or disregarded entity,see the instructions for Part I,later.For other
entities,it is your employer identification number(EIN).If you do not have a number,see How to get a
77N,later. or
Note:If the account is in more than one name,see the Instructions for line 1.Also see What Name and Employer identification number
Number To Give the Requester for guidelines on whose number to enter.
Certification
Under penalties of perjury,I certify that:
1.The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and
2.1 am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue
Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest.or dividends,or(c)the IRS has notified me that 1 am
no longer subject to backup withholding;and
3.1 am a U.S.citizen or other U.S.person(defined below);and
4,The FATCA code(s)entered on this form(if any)indicating that I am exempt from FATCA reporting is correct.
Certification Instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return.For real estate transactions,Item 2 does not apply.For mortgage interest paid,
acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and generally,payments
other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the instructions for Part II,later.
Sign Signature of
Here U.S.person► Date 0,
General Instructions •Form 1099-DN(dividends,Including those from stocks or mutual
funds)
Section references are to the Internal Revenue Code unless otherwise •Form 1099-MISC(various types of Income,prizes,awards,or gross
noted. proceeds)
Future developments.For the latest Information about developments .Form 1099-B(stock or mutual fund sales and certain other
related to Form W-9 and Its Instructions,such as legislation enacted transactions by brokers)
after they were published,go to www.lrs.gov1FormW9. •Form 1099-S(proceeds from real estate transactions)
Purpose of Form •Form 1099-K(merchant card and third party network transactions)
An individual or entity(Form W-9 requester)who is required to file an •Form 1098(home mortgage Interest),1098-E.(student loan interest),
Information return with the iRS must obtain your correct taxpayer 1098-T(tuition)
identification number(TIN)which may be your social security number •Form 1099-C(canceled debt)
(SSN),individual taxpayer identification number(1114,adoption .Form 1099-A(acquisition or abandonment of secured property}
taxpayer identification number(ATIN),or employer identification number
(EIN),to report on an Information return the amount paid to you,or other Use Form W-9 only if you are a U.S,person(including a resident
amount reportable on an Information return.Examples of Information alien),to provide your correct TIN.
returns Include,but are not limited to,the following. !f you do not return Farm W-9 to the requester with a TIN,you might
•Form 1099-INT pnterest earned or pall} be subject to backup withholding.See What is backup withholding,
later.
Cat.No.10231X Form w-9(Rev.10-2018)
Vol. pg. �D
TO HAVE AND TO HOLD unto the said City of Bryan, Texas, a Municipal Corporation as aforesaid, for the
purposes aforesaid,the premises above described.
WITNESS (my) (our)hand(s)at Bryan,Texas,this day of2021.
G : Br os Co
By:
Printed N e: I)V\ky) ,- e. 'c �s
' Title: LIVI � �
THE STATE OF TEXAS §
COUNTY OF BRAZOS §
BEFORE ME, the undersigned-authority, a Notary Public in and for Brazos County, Texas on this day
personally appeared known to me to be the person whose
name is subscribed to the foregoing instrument, and acknowledged to me that(he), (she) executed the same for
the purposes and consideration therein expressed.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this_�j day of 2021.
SEAL \\1
E
MARSHA ANDERSON NOTAR UBLIC
RY PUBLIC STATE OF TEXASCOMM,EXP,02/16/2023 BRAZOS COUNTY,TEXAS
OTARY ID 13189686-8
EASEMENT ACCEPTED:
Chairman
City of Bryan
Site Development Review Committee AFTER RECORDATION RETURN TO:
CITY OF BRYAN
P.O.Box 1000
Bryan,Texas 77805
ENG ERING DEPT
Vol. Pio �1
h
0
Z
EXHIBIT "Ai'
E METES AND BOUNDS
A BEING a 0.0602 acre parcel of land situated in Section 7, Block 7,Zeno Phillips Survey,Abstract No.45, Brazos County,Texas,
g said 0,0602 acre parcel of land being more particularly described by metes and bounds asfollows:
< BEGINNING at a found"X"cut in the west right-of-way line of S.College Avenue(variable width right-of-way),being the
northeast corner of called 5.07 acre tract of land described in deed to Smitty's Outdoors, LLC,as recorded in Volume 15585,
Page 166,Official Public Records,Brazos County,Texas(O.P.R.B.C.T.),from which a found 1/2-inch iron rod for the southeast
corner of said 5.07 acre Smitty's Outdoors tract and the northeast corner of a called 0.318 acre tract of land described in
deed to Smitty's Outdoors, LLC,as recorded In Volume 15983,Page 107,O.P.R.B.C.T. bears South 35 degrees 32 minutes 04
seconds East,a distance of 229.79 feet,said beginning point being locatable by NAD 83 Grid Coordinate of N:10,224,247.04,
o E:3,542,431.86;
THENCE South 69 degrees 44 minutes 15 seconds West,departing the west right-of-way line of said S.College Avenue,along
9 the north line of said 5.07 acre Smitty's Outdoors tract,a distance of 14.54 feet to a point for corner;
THENCE North 35 degrees 23 minutes 35 minutes West,departing the north line of said Smitty's Outdoors tract,a distance
of 87.73 feet for the beginning of a curve to the left having a.radius of 23.00 feet,a central angle of 28 degrees 28 minutes
m
10 seconds and a chord bearing of North 49 degrees 37 minutes 40 seconds West,a distance of 11.31 feet;
THENCE Northwesterly along said curve to the left,a distance of 11.43 feet for the end of said curve;
THENCE North 63 degrees 51 minutes 45 minutes West,a distance of 16.21 feet for the beginning of a curve to the right
having a radius of 27.00 feet,a central angle of 28degrees 21 minutes 48 seconds and a chord bearing of North 49 degrees
E 40 minutes 51 seconds West,a distance of 13.23 feet;
v
THENCE Northwesterly along said curve to the right,a distance of 13.37 feet forthe end of said curve;
d
THENCE North 35 degrees 29 minutes 57 minutes West,a distance of 12.15 feet for the beginning of a curve to the right
r having a radius of 27.00 feet,a central angle of 27 degrees 40 minutes 48 seconds and a chord bearing of North 21 degrees
39 minutes 33 seconds West,a distance of 12.92 feet;
THENCE Northwesterly along said curve to the right,a distance of 13.04 feet for the end of said curve to a point for corner
on the south line of a called 0.84 acre tract of land described in deed to Atofina Chemicals,Inc.,as recorded in Volume 4771,
Page 19,Deed Records, Brazos County,Texas;
THENCE North 70 degrees 04 minutes 26 seconds East,along the south line of said Autofina Chemicals tract,a distance of
S 25.32 feet to a point for corner for the intersection of the west right-of-way of said S.College Avenue and the southeast
scorner of said Autofina Chemical tract;
THENCE South 35 degrees.32 minutes 04 seconds East,along the west right-of-way line of said S.College Avenue,a distance
of 147.51 feet to the POINT OF BEGINNING and containing 2,622 square feet or.0.0602 acres of land,more or less.
i�
a
The basis of bearings for this survey is the Texas State Coordinate System,Central Zone,based upon GPS measurements.
Distances and bearings shown hereon are NAD 83 grid.
PAGE 1 OF 2
0 6005934.010
C
A plat of even-date accompanies this OF
metes and bounds description. Q�,r: s Tf T CITY OF BRYAN
o ae��.G a� RI.GHT-OF-WAY EASEMENT
Z ••••�••••••• ••••.•••• 0.0602 ACRES OR 2,622 SQUARE FEET
.••HAL•MO••••N•..PF••• of
A%9DUNAWAY43g Pa•'� CITY BRYAN
�•��SS�o?:yo SITUATED IN SECTION 7, BLOCK 7
.....
0 550 Bailey Avenue•suite 400•Fort worth,Texas 76107 SUR F' ZEN 0'PHILLIPS SURVEY,ABST. NO.45
Tel:817.335.1121 BRAZOS COUNTY,TEXAS
o TEXAS REGISTER®SURVEYING FIRM NO.10098100 06-07-21
n
7"�a
v
E
EXHIBIT "A"
N70 04'26"E rG LOTS 4; 5 AND 6
s 25.32' 9�y��O BLOCK 2
SUBER'STHIRD ADDITION
CALLED 0.84 AC. ow fc" <<1VOLUME 38, PAGE 611
<
ATQFINA CHEMICALS, INC. �j��C \ D.R.B.C.T.
VOLUME 4771, PAGE 19 �= \
D.R.B.C.T. r N35'29 215 0
N63'51'45"W \0, !/
o ' ' 16.21' x, RO
0.0602 ACRES s� �J
E
Q o ' ocg 7 BRAZOS COUNTY 2,622 SQUARE FEET POINT OF\
N35'23'35"W BEGINNING
SETjQNpS S,URY 87.73' Nang GRIDCUT
NO pHIL CT N0.45 N-10,224.247.04
"ONO
S r9A E=3.542,431.86
/ S69'44'15"W \
14.54' \ \
' CALLED 5.07 AC. S35'32'04"E
SMITTY'S OUTDOORS, LLC 229.79'
,.� Curve Table VOLUME 15585, PAGE 166
O.P.R.B.C.T.
Curve Central Angle Radius Arc Length Chord Bearing
Number and Distance FOUND 172-]NOH
]RON ROD
C1 2B28'10" 23.00 11.43 N4937'40"W 11.31'
C2 28'21'48" 27.00 13.37 N49'40'51"W 13_.23' CALLED-0.318 AC. \
SMIOUTDOORS, LLC
C3 27'40'48" 27.00 13.04 N21'39'33"W 12.92' OF VOLUMEUME 13983, PAGE 107
.. .�E..o.00�T�C. O.P.R.B.C.T. /
" D.R.B.C.T. =Deed Records of Brazos County,Texas w •..:.<..
5 O.P.R.B.C.T. =Official Public Records of Brazos County,Texas HAL MO PAGE 2 OF 2
F
... ..... .>........
o
o The basis of bearings for this survey is the Texas State Coordinate . AQP.. 439 app
y , SS��.
System,Central Zone,based upon GPS measurements. Distances �° F,'L CITY OF BRYAN
and bearings shown hereon are NAD 83 grid. s U Rv RIGHT-OF-WAY EASEMENT
° ,� 06-07-21 0.0602 ACRES OR 2,622 SQUARE FEET
6005934.010 OF
�r DUNAWAY o so' CITY OF BRYAN'
E SITUATED IN SECTION 7, BLOCK 7
o
M Balley Avenue-Suite 400-Fort Worth Texas 76107 A metes and bounds description of even ZENO PHILLIPS SURVEY RBST. NO.45
Tel:817.335.1121 SCALE FEET date accompanies this plat.
7EXAS REGISTERED SURVEYING FRM NO.10048100 1'� 8o' BRAZOS COUNTY,TEXAS
NOTICE OF CONFIDENTIALITY RIGHTS:IF YOU ARE A NATURAL PERSON,YOU
MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION
FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY
BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL
SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER.
BRYAN TEXAS UTILITIES
ELECTRICAL AND RIGHT-OF-WAY EASEMENT
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS;
COUNTY OF BRAZOS §
That Brazos County, (hereinafter called Grantor, whether one or more), for good and valuable
consideration,the receipt and sufficiency of which is hereby acknowledged,has granted and conveyed and
by these presents does grant and convey unto the CITY OF BRYAN, TEXAS, a Texas Home Rule
Municipal Corporation, doing business as "Bryan Texas Utilities" an ELECTRICAL EASEMENT and
right-of-way to enter upon and to erect, construct,maintain,install,relocate,reconstruct, operate,inspect,
replace,repair, patrol, and remove Utility Facilities and a service road,upon, over,under and across the
tract or parcel of land described below,to wit:
BEING a 0..0232 acre parcel of land situated in Section 7,Block 7,Zeno Phillips Survey,Abstract No.
45,Brazos County,Texas,Said Easement Area being more particularly described by metes and bounds
set forth on"Exhibit A"and a Survey Plat on"Exhibit B"attached hereto and made a part hereof for
all purposes.
For purposes of this Easement grant,the phrase"Utility Facilities"shall mean and include electrical
distribution lines and/or transmission lines,a variable of number of cables,conductors or wires,insulators,
cross arms,protective devices,meters,terminal boxes,transformers,structures,poles,props,guys,anchors,
conduit,and other necessary and desirable devices relating to electric energy and/or communication.
Grantor hereby grants unto said CITY OF BRYAN,its successors and assigns,the right at any and
all times to trim and/or remove without payment thereof,all trees,underbrush,or other similar or dissimilar
obstructions upon the Easement Area and to trim and/or remove such hazardous trees on the adjacent land
as in the judgment of said CITY OF BRYAN would interfere with or endanger said electrical lines or the
operation thereof,together with the right of ingress and egress in,over,upon and across the adjacent land
to access the Easement Area for purposes described herein.
Upon completion of any maintenance,repairs or other subsequent work within the Easement Area,
Grantee shall promptly repair any material damage to the Easement Area and/or any other portion of
Grantor's Property caused by such work so as to restore the Area to substantially the same condition it was
in prior to commencement of such maintenance,repairs,or other work.
Vol. N I Pg.-M—
_ _
Grantor covenants for Grantor and Grantor's successors and assigns,not to place or maintain any
building,structure, or any other obstruction on or within the Easement Area,to grant such rights to a third
party or to use the surface of the Easement Area for any purpose that would interfere with or prevent the
use by the CITY.OF BRYAN of the Easement Area for the purposes set forth herein. Grantor shall have
the right to use the surface of the Easement Area forprivate streets,roads,driveways,alleys,walks,gardens,
lawns,plantings or park areas and any other like uses that do not interfere with the easements granted herein.
To have and to hold unto the said CITY OF BRYAN, its successors and assigns, so long as the
rights.and easement herein granted shall be used or are useful to the CITY OF BRYAN for the purposes
herein granted upon the property herein described; and except as herein limited, Grantor hereby binds
Grantor and Grantor'sheirs,successors and assigns to warrant and forever defend all and singular the said
premises to the CITY OF BRYAN, its successors and assigns,against every person whomsoever lawfully
claiming or to claim the same or any part thereof.
Grantor hereby covenants with, represents and warrants to said CITY OF BRYAN, that Grantor
has good and marketable title to the property herein described, and has the unqualified right to grant the
privileges herein contained. . -
The.CITY OF BRYAN shall have the right to assign all or part of the rights granted to it by t6
terms of this agreement.
This agreement and all covenants and obligations herein shall be binding upon and shall inure to the
benefit of the respective successors and assigns of each of the parties.
IN WITNESS WHEREOF,Grantor executes this instrument this�day of
2020.
O : Brazo
By:
r
�.1pStYPUg� MARSHAANDERSON c`
* NOTARY PUBLIC STATE of TEXAS Printed:
MY COMM.M 02/16/2023
NOTAAY ID 13189685-8
Title:
Date: ,2021
ACKNOWLEDGMENT
THE STATE OF TEXAS §
COUNTY OF §
This instrument was acknowledged before me on this day of —52021,
by. c'1.. fie'S for Brazos County.
Notary Pu 'c.)State of Texas
0
z
EXHIBIT "A"
METES AND BOUNDS
BEING a 0.0232 acre parcel of land situated in Section 7,Block 7,Zeno Phillips Survey,Abstract No.45,Brazos
County,Texas,said 0.0232 acre parcel of land being more particularly described by metes and bounds as follows:
BEGINNING at a point for corner on the north line of a called 5.07 acre tract of land described in deed to Smitty's
Outdoors, LLC,as recorded in Volume 15585, Page 166,Official Public Records, Brazos County,Texas;from which
" a found "X" cut in the west right-of-way line of S. College Avenue(variable width right-of-way)and the northeast
0
corner of said Smitty's Outdoors tract bears North 69 degrees 44 minutes 15 seconds East,a distance of 14.54
g feet,said beginning.point being locatable by NAD 83 Grid Coordinate of N: 10,224,242.00,E:3,542,418.22;
THENCE South 69 degrees 44 minutes 15 seconds West, along the north line of said Smitty's Outdoor tract,a
distance of 10.36 feet to a point for corner;
THENCE North 35 degrees 23 minutes 35 minutes West,departing the north line of said Smitty's Outdoors tract,
a distance of 109.30 feet to a point for corner from which a found "X"cut for a point on the west right-of-way
line of said S. College Avenue,the northeast corner of a tract of land described in deed to Atofina Chemicals, Inc,
as recorded in Volume 4771,.Page 16, Deed Records,Brazos County,Texas(D.R.B.C.T.)and the southeast corner
of a called 0.48 acre tract of land described in deed to ELF Autochem North America, Inc.,as recorded in Volume
1695,Page 225, D.R.B'.C.T. bears North 23 degrees 46 minutes 24 seconds West,a distance of 206.72 feet;
THENCE South 63 degrees 51 minutes 45 minutes East,a distance of 15.14 feet for the beginning of a curve to
the right having a radius of 23.00 feet,a central angle of 28 degrees 28 minutes 10 seconds and a chord bearing
$ of South 49 degrees 37 minutes 40 seconds East,a distance of 11.31 feet;
ETHENCE Southeasterly along said curve to the right,a distance of 11.43 feet for the end of said curve;
0
THENCE South 35 degrees 23 minutes 35 seconds East, a distance of 87.73 feet to the POINT OF BEGINNING and
containing 1,012 square feet or 0.0232 acres of land, more or less.
d
0
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0.
The basis of bearings for this survey is the Texas State Coordinate System,Central Zone,based upon GPS measurements.
Distances and bearings shown hereon are NAD 83 grid.
g PAGE l OF 1
B005934.010
m
A plat of even date accompanies this 0 F
metes and bounds description. �� ;�s TF TF BRYAN TEXAS UTILITIES
G °s ELECTRIC EASEMENT
IiAL M° •° F°• 0.0232 ACRES OR 1,L012 SQUARE FEET
c .N0000°.°•0°..° ..°a°°.°.°.N OF
'0439o�,P, CITY OF BRYAN
® "WA
® ,p, °°Esse,.EAo� SITUATED IN SECTION 7,BLOCK 7
E
550 Balley Avenue•Sulte400•Fort Worth.Texas 76107 S U R`I ZENO PHILLIPS SURVEY,ABST. NO.45
m Tel:817.3M.1 121 BRAZOS COUNTY,TEXAS
o TEXAS REGISTERED SURVEYING FIRM NO.10098110D 06-10-21
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r�
THE STATE OF TEXAS
LANDOWNER'S BILL OF RIGHTS
This Landowner's BILL of Rights applies to any attempt to condemn your property.The contents of this Bill.
of Rights are set out by the Texas Legislature In Texas Government Code section 402,031 and chapter 21 of
the Texas Property Code.Any entity exercising eminent domain authority must provide a copy of this BILL
of Rights to you.
t You are entitled to receive adequate compensation If your 8. You may hire an attorney to negotiate with the condemning
property is condemned. entity and to represent you in any legal proceedings
P. Your property can only be condemned for public use, involving the condemnation.
3. Your property can only be condemned by a governmental 9. Before your property is condemned, you are entitled to a
entity or private entity authorized by taw to do so. hearing before a court-appointed panel of three special
4. The entity that wants to acquire your property must notify commissioners.The special commissioners must determine
you that it intends to condemn your property. the amount of compensation the condemning entity owes
5. The entity proposing to acquire your property must provide for condemning your property. The commissioners must
you with a written appraisal from a certified appraiser also determine what compensation, if any,you are entitled
detailing the adequate compensation you are owed for your to receive for any reduction in value of your remaining
property. property,
6. The condemning entity must make a bona ride offer to 1.o. If you are unsatisfied with the compensation awarded by
buy the,property before it files a lawsuit to condemnthe the special commissioners, or if you question whether the
property—meaning the condemning entity must make a condemnation of your property was proper, you have the
good faith offer that conforms with chapter 21 of the Texas right to a trial by a judge or Jury,You may also appeal the
Property Code. trial court's judgment if you are unsatisfied with the result.
7. You may hire an appraiser or other professional to
determine the value of your property or to assist you in any
condemnation proceeding.
ti°may^
Q
PREPARED BY THE OFFICE OF THE ATTORNEY GENERAL OF TEXAS
pg.��
• + ' ° i EDURE
Eminent domain is the legal authority certain govemmentaL and WHAT DOES A CONDEMNOR HAVE TO DO BEFORE
private entities have to condemn,private property for public CONDEMNING MY PROPERTY?
use in exchange for adequate compensation. OnLy entities + Provide you a copy of this Landowner's BILI of Rights before,
authorized by law to do so may condemn private property. or at the same time as, the entity first represents that It
Private property can include Land and certain improvements possesses eminent domain authority. It is also required
that are on that property. to send this Landowner's Bill of Rights to the last known
address of the person listed as the property owner on the
WHO CAN I HIRE TO HELP ME? most recent tax roll.
You can hire an appraiser or real estate professional to help you ♦ Make a bona fide offer to purchase the property.A bona fide
determine the value of your property as well as an attorney to offer includes an initialwritten offer as well asa finalwritten
negotiate with a condemning entity or to represent you during offer.This process is described more fully in chapter 27 of
condemnation proceedings, the Texas Property Code.
s Disclose any appraisal reports.When making its initial offer,
WHAT QUALIFIES AS A PUBLIC PURPOSE OR USE? the condemning entity must share its appraisal reports that
Your property may be condemned only for a purpose or use relate to the property from the past 10 years.You have the
that serves the general public,This could include building or right to discuss the offer with others and to either accept or
expanding roadways, public utilities, parks, universities, and reject the offer made by the condemning entity.
other infrastructure serving the public. Texas law does not Make a final offer 30 or more days after the initial bona fide
allow condemning authorities to exercise eminent domain for offer. The offered compensation must equal or exceed the
tax revenue or economic development, amount listed in a written,certified appraisal provided to you.
The final offer must also provide copies of the Instrument
conveying the property rights sought (such as the deed
transferring title or the easement spelling out the easement
rights) and the Landowner's Bill of Rights (if not provided
previously),The condemnor must give you at least 14 days
:r_ to consider the final offer before filing a Lawsuit to condemn
your property.
WHAT IF I DO NOTACCEPTAN OFFER BYTHE
WHAT IS ADEQUATE COMPENSATION? CONDEMNING AUTHORITY?
Adequate compensation typically means the market value The condemnor can start the legal condemnation process by
of the property being condemned, It could also Include filing a Lawsuit to acquireyour property in the appropriate court
certain damages if your remaining property's market value of the county where the property Is Located,
is diminished by the condemnation or the public purpose for
which it is being condemned. WHAT DOES THE CONDEMNOR HAVE TO INCLUDE IN
THE LAWSUIT FILED WITH THE COURT?
OTHER THAN ADEQUATE COMPENSATION,WHAT The lawsuit must describe the property being condemned and
OTHER COMPENSATION COULD I BE OWED? state the following;the public use;your name;that you and the
If you are displaced from your residence or place of business, condemning entity were unable to agree on.the value of the
you may be entitled to reimbursement for reasonable expenses property;that the condemning entity gave you the Landowner's
incurred white moving to a new site. However,reimbursement Bill of Rights;and thatthe condemning entity made a bona fide
costs may not be available if those expenses are recoverable offer to voluntarily purchase the property from you.
under another law.Also, reimbursement costs are capped at
the market value of the property.
2
Vol. pg, 20
SPECIALA ■ i • b
After the condemning entity files a condemnation lawsuit In WHAT WILL HAPPEN AT THE SPECIAL
court, the judge will appoint three local landowners to serve COMMISSIONERS'HEARING? .
as special commissioners. The special commissioners are The special commissioners will consider any evidence (such
required to schedule a condemnation hearing at the earliest as appraisal reports and witness testimony) on the value of
practical time and place and to give you written notice of your condemned property, the damages or value added to
the hearing. remaining property that Is not being condemned, and the
condemning entity's proposed use of the property.
WHAT DO THE SPECIAL COMMISSIONERS DO?
The special commissioners'role is to determinewhat is adequate WHATARE MY RIGHTS ATTHE SPECIAL
compensation for your property.After hearing evidence from COMMISSIONERS'HEARING?
all interested parties,the special commissioners will determine You have the right to appear or not appear at the hearing. If
the amount of money that is adequate compensation and file you do appear, you can question witnesses or offer your
their written decision, known as an 'Award, in the court with own evidence on the value of the property. If you intend to
notice to all parties. Once the Award is filed, the condemning use appraisal reports to support your claim about adequate
entity may take possession of the property being condemned, compensation, you must provide them to the condemning
even if one or more parties object to the Award of the special entity so days after you receive them or three business days
commissioners. before the hearing,whichever is earlier.
ARE THERE LIMITATIONS ON WHAT THE SPECIAL DO I HAVE TO PAY FOR THE SPECIAL
COMMISSIONERS CAN DO? COMMISSIONERS'HEARING?
Yes.The special commissioners are taskedonLywith determining If the special commissioners' award is less than or equal to
monetarycompensationfor the value ofthe property condemned the amount the condemning entity offered to pay before the
and the value of any damages to the remaining property.They proceedings began, then you may be financially responsible
do not decide whether the condemnation is necessary or if the for the cost of the condemnation proceedings.But,if the award
public use is proper, Further,the special commissioners do not is more than the condemning entity offered to pay before
have the power to alter the terms of an easement, reduce the the proceedings began, then the condemning entity will be
size of the land acquired, or say what access will be allowed responsible for the costs.
to the property during or after the condemnation.The special WHAT DOES THE CONDEMNOR NEED TO DO TO TAKE
commissioners also cannot determine who should receive what POSSESSION OF THE PROPERTY?
portion of the compensation they award.Essentially,the special Once the condemning entity either pays the amount of the
commissioners are empowered only to say how much money award to you or deposits it into the court's registry,the entity
the condemnor should pay for the land or rights being acquired, may take possession of the property and put the property to
WHO CAN BEA SPECIAL COMMISSIONER? public use. Non-governmental condemning authorities may
CAN 1 OBJECT TO THEM? also be required to post bonds in addition to the award amount
Special commissioners must be Landowners and residents in You have the right to withdraw funds that are deposited into the
the county where the condemnation proceeding Is filed, and registry of the court, but when you withdraw the money, you
they must take an oath to assess the amount of adequate can no longer challenge whether the eminent domain action is
compensation fairly, impartially,and according.to the law,The vaUd—only whether the amount of compensation is adequate.
judge will give you a reasonable period to object to, or strike,
one of the special commissioners. If a commissioner is struck,
the judge will appoint a replacement.
V®I. �J�� Pg.-2.1
�BJECTINtlmT, • , • r
If you,the condemning entity, or any other party is unsatisfied right to a trial and can elect whether to have the case decided
with the amount of the award,that parry can formally object,The by a judge or jury.
objection must be filed in writing with the court and is due by the
first Monday following the zoth day after the clerk gives notice WHO PAYS FOR TRIAL?
that the commissioners have filed their award with the court If If the verdict amount at trial is greater than the amount of the
no party timely objects to the special commissloners'award,the special commissioners'award,the condemnor may be ordered
court will adopt the award amount as the final compensation to pay costs, If the verdict at trial is equal to or less than the
due and Issue a final judgment in absence of objection. amount the condemnor originally offered,you may be ordered
to pay costs,
WHAT HAPPENS AFTER I OBJECT TO THE SPECIAL
COMMISSIONERS'AWARD? IS THE TRIAL VERDICT THE FINAL DECISION?
If a party timely objects, the court will hear the case just like Not necessarily.After trial any party may appeal the Judgment
other civil Lawsuits.Any party who objects to the award has the, entered by the court.
r + • -HrPT 2',CNT
• + • + o
A condemnation action may be dismissed by either the the court grants the Landowner's motion,the court may award
condemning authority itself or on a motion by the Landowner. the Landowner reasonable and necessary fees and expenses
incurred to that date.
WHAT HAPPENS IF THE CONDEMNING AUTHORITY NO
LONGER WANTS TO CONDEMN MY PROPERTY? CAN I GET MY PROPERTY BACK IF IT IS CONDEMNED
If a condemning entity decides it no Longer needs your BUT NEVER PUT TO A PUBLIC USE?
condemned property, it can file a motion to dismiss the You may have the right to repurchase your property if your
condemnation proceeding. If the court grants the motion to property is acquired through eminent domain and:
dismiss,the case is over,and you can recover reasonable and ♦ the public use for which the property was acquired is
necessary fees for attorneys,.appraisers, photographers, and canceled before that property is put to that use,
for other expenses.up to that date. ♦ no actual progress is made toward the public use within so
years,or
WHAT IF I DO NOTTHINK THE CONDEMNING ENTITY ♦ the property becomes unnecessary for public use within
HAS THE RIGHT TO CONDEMN MY PROPERTY?
You can challenge the right to condemn your property by io years,
filing a motion to dismiss the condemnation proceeding. For The repurchase price is the price you were paid at the time of
example,a landowner could challenge the condemning entity's the condemnation.
claim that It seeks to condemn the property for a public use.If
+DDITIONAL • •
For more information about the procedures, timelines, and state Law as required by HB u495, enacted by the 80th Texas
requirements outlined in this document, see chapter 21 of Legislature, Regular Session,This statement is not Legal advice
the Texas Property Code, The information in this statement is and is not a substitute for Legal counsel.
Intended to be a summary of the applicable portions of Texas
1 B/20
Vol. 3 pg
L
Information About Brokerage Services 11-2-2015
2t
TREC Texas law requires all real estate license holders to give the following information about 1
brokerage services to prospective buyers, tenants,sellers and-landlords. OWN
MA3AAA,6 Ald COMM19IDX
TYPES OF REAL ESTATE LICENSE HOLDERS:
• A BROKER is responsible for all brokerage activities,including acts performed by sales agents sponsored by the broker.
• A SALES AGENT must be sponsored by a broker and works with clients on behalf of the broker.
A BROKER'S MINIMUM DUTIES REQUIRED BY LAW(A client is the person or party that the broker represents):
• Put the interests of the client above all others,including the broker's own interests;
• inform the client of any material Information about the property or transaction received by the broker;
• Answer the client's questions and present any offer to or counter-offer from the client;and
• Treat all parties to areal estate transaction honestly and fairly.
A LICENSE HOLDER CAN REPRESENT A PARTY IN A REAL ESTATE TRANSACTION:
AS AGENT FOR OWNER (SELLER/LANDLORD): The broker becomes the property owner's agent through an agreement with the
owner, usually in a written listing to sell or property management agreement.An owner's agent must perform the broker's minimum
duties above and must inform the owner of any material information about the property or transaction known by the agent,including
information disclosed to the agent or subagent by the buyer or buyer's agent.
AS AGENT FOR BUYER/TENANT: The broker becomes the buyer/tenant's agent by agreeing to represent the buyer,usually through a
written representation agreement.A buyer's agent must perform the broker's minimum duties above and must inform the buyer of any
material information about the property or transaction known by the agent,Including information disclosed to the agent by the seller or
seller's agent.
AS AGENT FOR BOTH - INTERMEDIARY: To act as an intermediary between the parties the broker must first obtain the written
agreement of each party to the transaction. The written agreement must state who will pay the broker and, in conspicuous bold or
underlined print,set forth the broker's obligations as an Intermediary.A broker who acts as an Intermediary:
• Must treat all parties to the transaction impartially and fairly;
• May, with the parties' written consent, appoint a different license holder associated with the broker to each party (owner and
buyer)to communicate with,provide opinions and advice to,and carry out the instructions of each party to the transaction.
• Must not,unless specifically authorized in writing to do so by the party,disclose:
o that the owner will accept a price less than the written asking price;
C3 that the buyer/tenant will pay a price greater than the price submitted in a written offer; and
o any confidential information or any other information that a party specifically instructs the broker in writing not to
disclose,unless required to do so by law.
AS SUBAGENT: A license holder acts as a subagent when aiding a buyer in a transaction without an agreement to represent the
buyer:A subagent can assist the buyer but does not represent the buyer and must place the interests of the owner first.
TO AVOID DISPUTES,ALL AGREEMENTS BETWEEN YOU AND A BROKER SHOULD BE IN WRITING AND CLEARLY ESTABLISH:
• The broker's duties and responsibilities to you,and your obligations under the representation agreement.
• Who will pay the broker for services provided to you,when payment will be made and how the payment will be calculated.
LICENSE HOLDER CONTACT INFORMATION:This notice is being provided for information purposes.It does not create an obligation for
you to use the broker's services.Please acknowledge receipt of this notice below and retain a copy for your records.
7Arrows Land Staff LLC 9005075 info@7arrowsland.com 817-946-3810
Licensed Broker/Broker Firm Name or License No. Email Phone
Primary Assumed Business Name
Beverly Davis 305580 beverlyd@7arrowsland.com 817-488-7777
Designated Broker of Firm License No. Email Phone
Nicole Costanza 470669 nikkic@7arrows.land.com 817-675-9482
Licensed Supervisor of Sales Agent/ License No. Email Phone
Associate
Matt Friendshuh 659568 mattf@7arrowsland:com 432-266-3080
Sales Agent Associate's Name License No. Email Phone
Buyer/Tenant/Seller/Landlord Initials Date
Regulated by the Texas Real Estate Commission Information available at www.trec.texas.gov
IABS 1-0
Vol. 3� I Pg. �.3
t
(
i
ADMINISTRATION/PROFESSIONAL SERVICES
r PART I
AGREEMENT
f
f THIS AGREEMENT entered into this _11)h day of September 2021, by and between BRAZOS COUNTY,
i hereinafter called the"County",acting herein by Duane Peters,County Judge hereunto duly authorized,and Traylor
&Associates,Inc.hereinafter called"the Contractor,"acting herein by Gary R.Traylor,President.
i WITNESSETH THAT:
WHEREAS,the County desires to seek grant funding under the general direction of American Rescue Plan Act of
2021 funded through the United Stated Department of Treasury;
WHEREAS,the County has an interest in available American Rescue Plan Act 2021 funding:and,
WHEREAS, in June 2021,the County issued a Request for Proposal,RFP#21-138,-attached hereto as Exhibit
f B,to solicit proposals from qualified Professional Services Companies to assist County in its application and
administration of a contract,if awarded,from the American Rescue PIan Act 2021 funding program;and
+ WHEREAS,on or about September 1h 2021, on the-basis of its Response to RFP#21-138,attached hereto as
Exhibit C,the County awarded RFP#21-138 to the Contractor.
WHEREAS,the County desires to engage Traylor&Associates,Inc.to render certain professional/administration
services in connection with a American Rescue Plan Act 2021 Contract:
r '
i
S
Z
s NOW THEREFORE,the parties do mutually agree as follows:
3
1. Scojie-of Services-The Contractor will perform the services set out in Part 11,Scope of Services.
2. Time o€Performance The services of the Contractor shall commence on the day following the execution
of this contract.In any event,all of the services required and performed hereunder shall be completed no
later than the time stipulated in the written contract between the County and the United Stated Department
of Treasury and/or other agencies.
3. Goeal'Progiam:Liaison-For purposes of this Contract,the County Grants Officer or equivalent authorized
person will serve as the Local Program Liaison and primary point of contact for the Contractor. All required
! progress reports and communication regarding the project shall be directed to this liaison and other local
personnel as appropriate.
j4. Aeeess to Records.- Records of non-Federal entities. United States Department of Treasury's Inspector
General, the Comptroller General of the United States, the Texas Division of Emergency Management
(TDEM), and the pass-through entity, or any of their authorized representatives,must have the right of
access to any documents,papers,or other records of the non-Federal entity which are pertinent to the Federal
! award,in order to make audits,examinations,excerpts,and transcripts.The right also includes timely and
reasonable access to the non-Federal entity's personnel for the purpose of interview and discussion related
to such documents.
5. Retention of Records - Financial records, supporting documents, statistical records, and all other non-
Federal entity records pertinent to a Federal award must be retained for a period of three years from the date
1
J. pg.
i
i
of submission of the final expenditure report or,for Federal awards that are renewed quarterly or annually,
I from the date of the submission of the quarterly or annual fmancial report,respectively,as reported to the
M Federal awarding agency or pass-through entity in the case of a subrecipient. Federal awarding agencies
and pass-through entities must not impose any other record retention requirements upon non-Federal
entities.The only exceptions are the following:
1 a. If any litigation,claim,or audit is started before the expiration of the 3-year period,the records must
! be retained until all litigation,claims,or audit findings involving the records have been resolved and
z
final action taken.
b. When the non-Federal entity is notified in writing by the Federal awarding agency,cognizant agency
for audit, oversight agency for audit, cognizant agency for indirect costs, or pass-through entity to
extend the retention period.
c. Records for real property and equipment acquired with Federal funds must be retained for 3 years
after final disposition.
a d. When records are transferred to or maintained by the Federal awarding agency or pass-through entity,
the 3-year retention requirement is not applicable to the non-Federal entity.
e. Records for program income transactions after the period of performance.In some cases,recipients
must report program income after the period of performance.Where there is such a requirement,the.
retention.period for the records pertaining to the earning of the program income starts from the end
of the non-Federal entity's fiscal year in which the program income is earned.
f f. Indirect cost rate proposals and cost allocations plans.This paragraph applies to the following types
t of documents and their supporting records: indirect cost rate computations or proposals, cost
allocation plans, and any similar accounting computations of the rate at which a particular group of
costs is chargeable(such as computer usage chargeback rates or composite fringe benefit rates).
1. If submitted for negotiation.If the proposal,plan,or other computation is required to be submitted
to the Federal Government(or to the pass-through entity)to form the basis for negotiation of the
rate, then the 3-year retention period for its supporting records starts from the date of such
F submission.
2. If not submitted for negotiation.If the proposal,plan,or other computation is not required to be
} submitted to the Federal Government(or to the pass-through entity)for negotiation purposes,
then the 3-year retention period for the proposal,plan,or computation and its supporting records
starts from the end of the fiscal year(or other accounting period)covered by the proposal,plan,
or other computation.
6. ;Compensation-aad Method of P ; menu-The maximum amount of compensation and reimbursement to be
paid hereunder shall not exceed ONE NJH LION EIGHT HUNDRED THOUSAND AND NO/100
DOLLARS ($1,800.000.00) based on a funding allocation of $44,454,061.97. Compensation shall be
( determined utilizing fee structure contained in Exhibit A attached.Payment to the Contractor shall be based
on satisfactory completion of identified milestones in Part LU—Payment Schedule of this Agreement.
I 7. Ibdemnifrbatibny- The Contractor shall comply with the requirements of all applicable laws, rules and
s
regulations, and shall exonerate, indemnify, and hold harmless the County and its agency members from
and against any and all claims, costs, suits, and damages, including attorneys' fees, arising out of the
Contractor's performance or nonperformance of the activities,services or subject matter called for in this
agreement or in connection with the management and administration ofthe CRF contract,and shall assume
full responsibility for payments of Federal,State and local taxes on contributions imposed or required under
,. the Social Security,worker's compensation and income tax laws.
S. Miscellaneous,Provisions
2
Vol. Pg. �-�J
+ a. This Agreement shall be construed under and in accord with the Iaws of the State of Texas, and all
obligations of the parties created hereunder are performable in Brazos County,Texas.
b. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective
heirs,executors,administrators,legal representatives,successors and assigns where permitted by this
Agreement.
{ c. In any case one or more of the provisions contained in this Agreement shall for any reason be held to
! be invalid,illegal or unenforceable in any respect,such invalidity,illegality,or unenforceability shall
not affect any other provision thereof and this Agreement shall be construed as if such invalid,illegal,
i or unenforceable provision had never been contained herein.
d. This Agreement may be amended by mutual agreement ofthe parties hereto and awriting to be attached
.j
to and incorporated into this Agreement.
i
3 9. Eaten"t'of'A` eeniehf
F
This Agreement,which includes Parts I-IV and any attachments hereto,including those incorporated by
reference, represents the entire and integrated agreement between the County and the Contractor and
I supersedes all prior negotiations,representations or agreements,either written or oral. This Agreement
may be amended only by written instrument signed by authorized representatives of both County and
Contractor.
? IN WITNESSETH WHEREO arties have executed this Agreement by causing the same to be signed
i on the ear first ab ve writte
BY::
t (Local County Official)
' .Duane.Peters
E
(Printed Name)
County:Juft-e
BY
.(Cop tor's:Authorized` epres + ative)
Gary`R. avlor'
(Printed Name)
President
(Title)
I
i
3
voi. 34I pg.
i
PART II
SCOPE OF SERVICES
1f The Contractor shall provide the following scope of services:
I
i
a
A. Scope of Work
1) Comprehensive administration and compliance of the United States Department of
Treasury/TDEM programs and projects contemplated by allowable projects through the United
' States Department of Treasury/TDEM program;
2) Research,develop and prepare grant applications and/or other public assistance documents;
3) Research, monitor, report, document, manage, analyze, assess and design work related to
t disaster recovery,disaster planning,disaster mitigation and public assistance;
i 4) Attend meetings with TDEM and or state agency in conjunction with and on behalf of Brazos
E
County;
j 5) Collaborate with Brazos County on project formulation; information gathering, project
! development(define both small and large project's scope and size, including cost estimating
that will be the basis of each project); project submittals (draft and submit small and large
projects to the United States Department of Treasury/TDEM and or other state or federal
agency);
6) Develop program guidelines, polices, procedures, implementation plans or other pertinent
documents;
,i 7) Assist with and or present public hearings in conjunction with Brazos County Commissioners
Court;
} 8) Ensure that fraud prevention and abuse practices are in place and being implemented.
9) Provide ongoing guidance to maximize funding;
j 10) Coordinate and manage deliverables with the United States Department of Treasury and/or other
agency;
11) Assist with TDEM,United States Department of Treasury and/or other federal grants reporting
+ requirements'
`r 12)Generate time extension requests to the United States Department of Treasury and/or other
s federal grants and TDEM and/or state agency when necessary,so that eligibility is notforfeited;
13)Review data and records for compliance with federal requirements including assisting in
y document retention strategy and schedules;
14)Assist in retrieving any necessary legal documents necessary for proper filing;
15)Assist in responding to Requests forInformation from the United States Department ofTreasury
and/or other federal grants and TDEM and/or state agency;
16)Track and report the status of the United States Department of Treasury/TDEM and/or other
state agencies reimbursement and serve as a co-liaison between the United States Department
of Treasury/TDEM and/or other state agencies and Brazos County;
17) Coordinate with Brazos County staff to obtain all costs and necessary backup documentation to
i develop,revise and submit Forms
I 18)Assist with the submission of appeals for United States Department of Treasury/TDEM and/or
other state agencies;
19) Provide detailed and periodic management reports on the status of the Forms including
developments,revisions,submissions,approval,open issues and financial overview,etc;.
20)Provide cash management reports showing the projected schedule for reimbursement requests
and the actual status of the reimbursements received;
21)Review,advise and assist on the management of the closeout process;
22)Enter expenses and request reimbursement in the grant portal; and monitor the comptroller
i website for the release of funds;
j 23)Provide and prepare public procurement documentation and any additional procurement
4
I
{ assistance,including but not limited to preparing and writing requests for qualification,request
for proposals, or other applicable procurement processes for identified projects that align with
the grant and forms,all in compliance with Federal and State Law;
24)Assist with the procurement of services,materials,rental/lease equipment,professional design
services, or other items needed to implement grant projects—may include multiple bids for
contracted work for various projects;(in conjunction with Brazos County);
25)Assist with any and all applicable procurement processes as required by Federal Grant and
3
the State of Texas;
26)Labor and procurement duties including but not limited to ensure compliance with all
relevant labor standards regulations and procurement regulations and policies.
27)If necessary,assist with preparation of construction and/or material contracts;
S 28)Research,assist,coordinate and report any HUB program requirements;
29)Review TxDOT, State and Federal contracts and related requirements to develop
implementation guide and policies for County's participation in grants;
I 30)Provide labor standards compliance for all contracted work in conformance with Federal and
# the State of Texas Government Code Title 10, Chapter 2258, including on-site employee
interviews, review of all contractor payrolls, wage determination, calculation of wage
restitution,etc;
31)Assist with documentation of any project related force account(county crew and equipment)
hours and costs—requires on-site meetings with county commissioners and their staff;
' 32)Assist in compilation of data for county owned equipment used for each project ifapplicable;
4 33)Review of all contractor or materials invoices for compliance with financial reporting
requirements;
34)Assist in preparing Certifications and back-up documents related to individual projects for
i signature by local officials;
35)Assist with and provide guidance regarding quality assurance documentation for conformance
j with the County's Design Criteria and Specification;
36)Provide and present periodic reports for Commissioners Court regarding each project'sstatus
37)Coordinate with the County's financial officers and staff on project-speck cost accounting
!4! and tracking;
t 38)Prepare summary of allowable costs and amounts reimbursed from the fund in compliance with
Federal and State Uniform Grant Management Standards for each project;
i 39)Assist in preparation of amendments to Agreements and revisions to other Program
{ Management Services as may be required by Grant or County;
f 40)Assist with any and all audit services and requirements;
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PART III
PAYMENT SCHEDULE
PROFESSIONAL MANAGE,MM SERVICES.
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County shall reimburse TRAYLOR&ASSOCIATES for management/administrative services provided,
for completion of the following in amounts based upon satisfactory completion of identified milestones:
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PROGRAM MANAGEMENT/PROJECT DELIVERY
} %of
J Milestone/Task Contract
Fee
j • Establishment of Recordkeeping System 10%
1 •: 20%of project funds submitted for payment 16%
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• 40%of project funds submitted for payment 16%
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• 60%of project funds submitted for payment 16%
• 80%of project funds submitted for payment 16%
100%of project funds submitted for payment 16%
{ :.W,. Filing of all Required Program Close-out Information 10%
Total 100%
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i PART IV
TERMS AND CONDITIONS
1.. Termiiration for Cause.Ifthe Contractor fails to fulfill in a timely and proper manner its obligations under
this Agreement,or if the Contractor violates any ofthe covenants,conditions,agreements,or stipulations
{ of this Agreement,the County shall have the right to terminate this Agreement by giving written notice
to the Contractor of such termination and specifying the effective date thereof,which shall be at least five
days before the effective date of such termination.In the event of termination for cause, all finished or
unfinished documents,data,studies,surveys,drawings,maps,models,photographs and reports prepared
by the Contractor pursuant to this Agreement shall, at the option of the County, be turned over to the
County and become the property of the County. In the event of termination for cause, the Contractor
shall be entitled to receive reasonable compensation for any necessary services actually and satisfactorily
a' performed prior to the date of termination.
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Notwithstanding the above,the Contractor shall not be relieved of liability to the County for damages
sustained by the County by virtue of any breach of contract by the Contractor,and the County may set-
off the damages it incurred as a result of the Contractor's breach of contract from any amounts it might
otherwise owe the Contractor.
2. .Termination--for:convenience=of th-W dijuiity; County may at any time and for any reason terminate
Contractor's services and work at County's convenience upon providing written notice to the Contractor
{ specifying the extent of termination and the effective date.Upon receipt of such notice,Contractor shall,
unless the notice directs otherwise,immediately discontinue the work and placing of orders for materials,
facilities and supplies in connection with the performance of this Agreement.
Upon such termination,Contractor shall be entitled to payment only as follows:(1)the actual cost of the
work completed in conformity with this Agreement; plus, (2) such other costs actually incurred by
Contractor as are permitted by the prime contract and approved by County;(3)plus ten percent(10%)of
{ the cost of the work referred to in subparagraph(I)above for overhead and profit.There shall be deducted
from such sums as provided in this subparagraph the amount of any payments made to Contractor prior
to the date of the termination of this Agreement.Contractor shall not be entitled to any claim or claim of
{. lien against County for any additional compensation or damages in the event of such termination and
' payment.
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i 3. Changes.The County may,from time to time,request changes in the services the Contractor will perform
{" under this Agreement.Such changes,including any increase or decrease in the amount of the Contractor's
{ compensation,must be agreed to by all parties and finalized through a signed,written amendment to this
( Agreement.
4. Resolution.of Program::Non'=Compfiance-and.Disalfowed.tbsis. In the event of any dispute, claim,
question, or disagreement arising from or relating to this Agreement, or the breach thereof, including
determination of responsibility for any costs disallowed as a result of non-compliance with federal,state
or TDEM program requirements,the parties hereto shall use their best efforts to settle the dispute,claim,
question or disagreement. To this effect,the parties shall consult and negotiate with each other in good
faith within 30 days of receipt of a written notice of the dispute or invitation to negotiate and attempt to
reach a just and equitable solution satisfactory to both parties. If the matter is not resolved by negotiation
within 30 days of receipt of written notice or invitation to negotiate,the parties agree first to try in good
faith to settle the matter by mediation administered by the American Arbitration Association under its
Commercial Mediation Procedures before resorting to arbitration, litigation, or some other dispute
resolution procedure. The parties may enter into a written amendment to this Agreement and choose a
mediator that is not affiliated with the American Arbitration Association. The parties shall bear the costs
of such mediation equally. If the matter is not resolved through such mediation within 60 days of the
initiation of that procedure,either party may proceed to file suit.
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j5. Personnel.
a. The Contractor represents that it has, or will secure at its own expense, all personnel required in
performing the services under this Agreement. Such personnel shall not be employees of or have any
contractual relationship with the County.
b. All of the services required hereunder will be performed by the Contractor or under its supervision
and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted
under State and Local law to perform such services.
c. None of the work or services covered by this Agreement shall be subcontracted without the prior
written approval of the County.Any work or services subcontracted hereunder shall be specified by
written contract or agreement and shall be subject to each provision of this Agreement.
6. Assignability.The Contractor shall not assign any interest on this Agreement,and shall not transfer any
{ interest in the same(whether by assignment or novation),without the prior written consent of the County
f thereto; Provided, however, that claims for money by the Contractor from the County under this
i Agreement may be assigned to a bank,trust company,or other financial institution without such approval.
Written notice of any such assignment or transfer shall be furnished promptly to the County.
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7. :Reports'iandTnformatioria.The Contractor, at such times and in such forms as the County may require,
a shall furnish the County such periodic reports as it may request pertaining to the work or services
undertaken pursuant to this Agreement,the costs and obligations incurred or.to be incurred in connection
therewith,and any other matters covered by this Agreement.
8. Aed&d§'-arid.Aftdits.The Contractor shall insure that the County maintains fiscal records and supporting
documentation for all expenditures of funds made under this contract in a manner that conforms to 2 CFR
200.300-.309,24 CFR 570.490,and this Agreement.Such records must include data on the racial,ethnic,
and gender characteristics ofpersons who are applicants for,participants in,or beneficiaries of the funds
provided under this Agreement.County shall retain such records,and any supporting documentation,for
the greater of three years from closeout of the Agreement or the period required by other applicable laws
and regulations.
9. T31ndings'C-6hfiddi tial.All of the reports,information,data,etc.,prepared or assembled by the Contractor
under this contract are confidential and the Contractor agrees that they shall not be made available to any
individual or organization without the prior written approval of the County.
j' 10. Cop3LH t No report,maps,or other documents produced in whole or in part under this Agreement shall
@ be the subject of an application for copyright by or on behalf of the Contractor.
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11. toirtpliaricerwiiliLocal:L,aws.The Contractor shall comply with all applicable laws,ordinances and codes
of the'State and local governments,and the Contractor shall save the County harmless with respect to any
damages arising from any tort done in performing any of the work embraced by this Agreement.
12. Conflicts of interest.
j a. Governing Body.No member of the governing body of the County and no other officer, employee,
or agent of the County, who exercises any functions or responsibilities in connection with
administration, construction,engineering,or implementation of the award between the United Stated
Department of Treasury and/or other agencies and-the County shall have any personal financial
interest, direct or indirect, in the Contractor or this Agreement; and the Contractor shall take
appropriate steps to assure compliance.
b. _biker tocal#ub dbffldik No other public official who exercises any functions or responsibilities
in connection with the planning and carrying out of administration, construction, engineering or
implementation of the award between the United Stated Department of Treasury and/or other agencies
and the County shall have any personal financial interest,direct or indirect,in the Contractor or this
Agreement;and the Contractor shall take appropriate steps to assure compliance.
.8..
}
C. :Contractor-and:Employees.The Contractor warrants and represents that it has no conflict of interest
i associated with the award between the United Stated Department of Treasury and/or other agencies
and the County or this Agreement. The Contractor further warrants and represents that it shall not
acquire an interest,direct or indirect,in any geographic area that may benefit from the award between
the United Stated Department of Treasury and/or other agencies and the County or in any business,
entity,organization or person that may benefit from the award. The Contractor further agrees that it
I will not employ an individual with a conflict of interest as described herein.
!i 13.-RiWifffo Inventions Made Under AC ontract-or Agreemenh:If the Federal award meets the definition of
"funding agreement"under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a
I contract with a small business firm or nonprofit organization regarding the substitution of parties,
iassignment or performance of experimental, developmental, or research work under that "funding
r agreement,"the recipient or subrecipient must comply with the requirements of 37 CFR Part 401,"Rights
to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants,
Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding
agency.
14.:De6armeiit:aYid Sus ens�on Exe666ve.i0rdefs 125:49--i id 12689:::;The Contractor certifies,by entering
t into this Agreement, that neither it nor its principals are presently debarred, suspended, or otherwise
excluded from or ineligible for participation in federally-assisted programs under Executive Orders 12549
(1986)and 12689 (1989).The term"principal'for purposes of this Agreement is defined as an officer,
s director, owner, partner, key employee, or other person with primary management or supervisory
! responsibilities,or a person who has a critical influence on or substantive control over the operations of
{ the Contractor. The Contractor understands that it must not make any award or permit any award (or
€ contract) at any tier to any party which is debarred or suspended or is otherwise excluded from or
ineligible for participation in Federal assistance programs under Executive Order 12549,"Debarment and
s Suspension."
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{ Fede'ra1.:CiWI 1Ughh4-,Com04nce:
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15. .Egual Einployment O.pporfunitu:Except as otherwise provided under 41 CFR Part 60,all contracts that
meet the definition of"federally assisted construction contract"in 41 CFR Part 60-13 must include the
equal opportunity clause provided under 41 CFR 60-1.4(b),in accordance with Executive Order 11246,
} "Equal Employment Opportunity" (30 FR 12319, 12935,3 CFR Part, 1964-1965 Comp., p. 339), as
amended by Executive Order 11375,"Amending Executive Order 11246 Relating to Equal Employment
Opportunity,"and implementing regulations at 41 CFR part 60,"Office of Federal Contract Compliance
f Programs,Equal Employment Opportunity,Department of Labor."
I 41 CFR 60-1.4 Equal opportunity clause.
(b) Federally assisted construction contracts. (1) Except as otherwise provided, each administering
agency shall require the inclusion of the following language as a condition of any grant, contract,loan,
insurance, or guarantee involving federally assisted construction which is not exempt from the
requirements of the equal opportunity clause:
The applicant hereby agrees that it will incorporate or cause to be incorporated into any contract for
construction work, or modification thereof,as defined in the regulations of the Secretary of Labor at 41
CFR Chapter 60,which is paid for in whole or in part with funds obtained from the Federal Government
or borrowed on the credit of the Federal Government pursuant to a grant, contract, loan, insurance, or
guarantee,or undertaken pursuant to any Federal program involving such grant,contract,loan,insurance,
or guarantee,the following equal opportunity clause:
During the performance of this contract,the Contractor agrees as follows:
9
I. The Contractor will not discriminate against any employee or applicant for employment because of
race, color,religion, sex, sexual orientation, gender identity, or national origin. The Contractor will
take affirmative action to ensure that applicants are employed,and that employees are treated during
employment without regard to their race, color, religion, sex, sexual orientation, gender identity, or
i national origin.Such action shall include,but not be limited to the following:Employment,upgrading,
demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or
other forms of compensation; and selection for training, including apprenticeship. The Contractor
agrees to post in conspicuous places,available to employees and applicants for employment,notices
to be provided setting forth the provisions of this nondiscrimination clause.
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2. The Contractor will,in all solicitations or advertisements for employees placed by or on behalf of the
Contractor, state that all qualified applicants will receive considerations for employment without
regard to race,color,religion,sex,sexual orientation,gender identity,or national origin.
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3. The Contractor will not discourage or in any other manner discriminate against any employee or
i applicant for employment because such employee or applicant has inquired about, discussed, or
s disclosed the compensation of the employee or applicant or another employee or applicant. This
provision shall not apply to instances in which an employee who has access to the compensation
information of other employees or applicants as a part of such employee's essential job functions
1 discloses the compensation of such other employees or applicants to individuals who do not otherwise
have access to such information,unless such disclosure is in response to a formal complaint or charge,
in furtherance of an investigation,proceeding,hearing,or action,including an investigation conducted
by the employer,or is consistent with the contractor's legal duty to furnish information.
a
4. The Contractor will send to each labor union or representative of workers with which he has a
collective bargaining agreement or other contract or understanding, a notice to be provided advising
the said labor union or workers'representatives of the Contractor's commitments under this section
E and shall post copies of the notice in conspicuous places available to employees and applicants for
employment.
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5. The Contractor will comply with all provisions of Executive Order 11246 of September 24, 1965,
{ `Equal Employment Opportunity,"and of the rules,regulations,and relevant orders of the Secretary
' of Labor.
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6. The Contractor will furnish all information and reports required by Executive Order 11246 of
September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor, or pursuant
I thereto, and will permit access to his books, records,and accounts by the administering agency and
the Secretary of Labor for purposes of investigation to ascertain compliance with such rules,
�. regulations,and orders.
1
7. In the event of the Contractor's noncompliance with the nondiscrimination clauses of this contract or
with any of the said rules, regulations, or orders, this contract may be canceled, terminated, or
i suspended in whole or in part and the Contractor may be declared ineligible for further Government
1 contracts or federally assisted construction contracts in accordance with procedures authorized in
Executive Order 11246 of September 24,1965,and such other sanctions may be imposed and remedies
invoked as provided in Executive Order 11246 of September 24, 1965,or by rule,regulation,or order
of the Secretary of Labor,or as otherwise provided by law.
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j 8. The Contractor will include the portion of the sentence immediately preceding paragraph(a)and the
provisions of paragraphs(a)through(h)in every subcontract or purchase order unless exempted by
rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive
Order 11246 of September 24, 1965,so that such provisions will be binding upon each subcontractor
or vendor.The Contractor will take such action with respect to any subcontract or purchase order as
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the administering agency may direct as a means of enforcing such provisions,including sanctions for
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noncompliance:
t Provided,however,that in the event a Contractor becomes involved in,or is threatened with,litigation
with a subcontractor or vendor as a result of such direction by the administering agency the Contractor
may request the United States to enter into such litigation to protect the interests of the United States.
i
I The applicant further agrees that it will be bound by the above equal opportunity clause with respect
to its own employment practices when it participates in federally assisted construction work:Provided,
that if the applicant so participating is a State or local government,the above equal opportunity clause
is not applicable to any agency, instrumentality or subdivision of such government which does not
fparticipate in work on or under the contract.
i
The applicant agrees that it will assist and cooperate actively with the administering agency and the
Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal
{ opportunity clause and the rules,regulations,and relevant orders of the Secretary of Labor,that it will
furnish the administering agency and the Secretary of Labor such information as they may require for
the supervision of such compliance, and that it will otherwise assist the administering agency in the
i discharge of the agency's primary responsibility for securing compliance.
The applicant further agrees that it will refrain from entering into any contract or contract modification
subject to Executive Order 11246 of September 24, 1965,with a contractor debarred from,or who has
not demonstrated eligibility for, Government contracts and federally assisted construction contracts
pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the
equal opportunity clause as may be imposed upon contractors and subcontractors by the administering
agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive Order.In addition,
the applicant agrees that if it fails or refuses to comply with these undertakings, the administering
agency may take any or all of the following actions:Cancel,terminate,or suspend in whole or in part
this grant(contract, loan, insurance,guarantee);refrain from extending any further assistance to the
applicant under the program with respect to which the failure or refund occurred until satisfactory
assurance of future compliance has been received from such applicant; and refer the case to the
Department of Justice for appropriate legal proceedings.
(c) Subcontracts. Each nonexempt prime contractor or subcontractor shall include the equal
opportunity clause in each of its nonexempt subcontracts.
i (d) Inclusion of the equal opportunity clause by reference. The equal opportunity clause may be
included by reference in all Government contracts and subcontracts, including Government bills of
lading,transportation requests, contracts for deposit of Government funds, and contracts for issuing
and paying U.S.savings bonds and notes,and such other contracts and subcontracts as the Director of
OFCCP may designate..
f (e) Incorporation by operation of the order.By operation of the order, the equal opportunity clause
` shall be considered to be a part of every contract and subcontract required by the order and the
regulations in this part to include such a clause whether or not it is physically incorporated in such
contracts and whether or not the contract between the agency and the contractor is written.
(f)Adaptation of language.Such necessary changes in language may be made in the equal opportunity
clause as shall be appropriate to identify properly the parties and their undertakings.
[80 FR 54975,Sept. 11,2015]
16. Civil;Auhts Act.of 1964.Under Title VI of the Civil Rights Act of 1964,no person shall,on the grounds
of race,color,religion,sex,or national origin,be excluded from participation in,be denied the benefits
of,or be subjected to discrimination under any program or activity receiving Federal financial assistance.
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17. As?eDisariiriiiiiifioii,Adt of`1:9.75�.The Contractor shall comply with the Age Discrimination Act of 1975
t which provides that no person in the United States shall on the basis of age be excluded from participation
jin,be denied the benefits of, or be subjected to discrimination under any program or activity receiving
federal financial assistance.
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18. Contracting with small and minority businesses,women's business enterprises, and labor surplus area
firms.
a. The non-Federal entity must take all necessary affirmative steps to assure that minority businesses,
women's business enterprises,and Iabor surplus area firms are used when possible.
b. Affirmative steps must include:
1. Placing qualified small and minority businesses and women's business enterprises on solicitation
lists;
} 2. Assuring that small and minority businesses, and women's business enterprises are solicited
whenever they are potential sources;
' 3. Dividing total requirements,when economically feasible,into smaller tasks or quantities to permit
maximum participation by small and minority businesses,and women's business enterprises;
4. Establishing delivery schedules,where the requirement permits,which encourage participation by
jsmall and minority businesses,and women's business enterprises;
i
5. Using the services and assistance, as appropriate, of such organizations as the Small Business
Administration and the Minority Business Development Agency of the Department of Commerce;
a
and
6. Requiring the prime contractor,if subcontracts are to be let,to take the affirmative steps listed in
paragraphs(1)through(5)of this section.
19. Firm shall not use the DHS seal(s),logos, crests,or reproductions of flags or likenesses of DHS agency
officials without specific FEMA,pre-approval.
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20. Clean Air Act(42 U.S.C. 7401-7671q.)and the Federal Water Pollution Control Act(33 U.S.C. 1251-
1387),as amended—Contracts and subgrants of amounts in excess of$150,000 must contain a provision
that requires the non-Federal award to agree to comply with all applicable standards,orders or regulations
` issued pursuant to the Clean Air Act(42 U.S.C. 7401-7671q)and the Federal Water Pollution Control
If Act as amended(33 U.S.C. 1251-1387).Violations must be reported to the.Federal awarding agency and
the Regional Office of the Environmental Protection Agency(EPA).
21. Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)--Contractors that apply or bid for an award
exceeding$100,000 must file the required certification.Each tier certifies to the tier above that it will not
and has not used Federal appropriated funds to pay any person or organization for influencing or
i attempting to influence an officer or employee of any agency,a member of Congress,officer or employee
of Congress,or an employee of a member of Congress in connection with obtaining any Federal contract,
grant or any other award covered by 31 U.S.C. 1352.Each tier must also disclose any lobbying with non-
Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are
forwarded from tier to tier up to the non-Federal award.
22. A non-Federal entity that is a state agency or agency of a political subdivision of a state and its contractors
must comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include procuring only items
designated in guidelines of the Environmental Protection Agency(EPA)at 40 CFR part 247 that contain
the highest percentage of recovered materials practicable,consistent with maintaining a satisfactory level
of competition,where the purchase price of the item exceeds$10,000 or the value of the quantity acquired
12..
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during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a
{ manner that maximizes energy and resource recovery; and establishing an affirmative procurement
program for procurement of recovered materials identified in the EPA guidelines.
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[78 FR 78608,Dec.26,2013,as amended at 79 FR 75885,Dec. 19,2014]
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Vol. 34 _ pg. �v
EXHIBIT A
Cost of Administrative Services
The cost burden for administering ARPA funds will vary based on the expenditure categories(EC)selected
by the County,and amount of ARPA funds allocated to each EC. Consultant agrees to perform its services
for a fixed fee derived by multiplying the following cost factors to the ARPA Program Budget adopted by
the Commissioners Court. The following budget/expenditure categories must be used to categorize each
project using ARPA funds.
Expenditure Categories/Cost Factor
EC 1 0.0475
EC 2 0.0475
EC 3 0.0475
EC 4 0.0318
EC 5 0.0318
EC 6 1 0.0300
EC 7 1 0.0318
EXPENDITURE CATEGORIES
EC 1:Public Health
1.1 COVID-19 Vaccination
1.2 COVID-19 Testing
1.3 COVID-I9 Contact Tracing
I.4 Prevention in Congregate Settings(Nursing Homes,Prisons/Jails,Dense Work Sites,Schools,
etc.)
1.5 Personal Protective Equipment
1.6 Medical Expenses(including Alternative Care Facilities)
1.7 Capital Investments or Physical Plant Changes to Public Facilities that respond to the COVID-19
public health emergency
1.8 Other COVID-19 Public Health Expenses(including Communications,Enforcement,
Isolation/Quarantine)
1.9 Payroll Costs for Public Health,Safety,and Other Public Sector Staff Responding to COVID-19
1.10 Mental Health Services
1.11 Substance Use Services
1.12 Other Public Health Services
EC 2:Negative Economic Impacts
2.1 Household Assistance:Food Programs
2.2 Household Assistance:Rent,Mortgage,and Utility Aid
2.3 Household Assistance:Cash Transfers
2.4 Household Assistance:Internet Access Programs
2.5 Household Assistance:Eviction Prevention
2.6 Unemployment Benefits or Cash Assistance to Unemployed Workers
2.7 Job Training Assistance(e.g.,Sectoral job-training,Subsidized Employment,Employment Supports
or Incentives)
2.8 Contributions to UI Trust Funds
2.9 Small Business Economic Assistance(General
2.10 Aid to Nonprofit Organizations
2.11 Aid to Tourism,Travel,or Hospitality
2.12 Aid to Other Impacted Industries
2.13 Other Economic Support
2.14 Rehiring Public Sector Staff
Vol. Pg. ��
EC 3:Services to Disproportionately Impacted Communities
3.1 Education Assistance:Early Learning
3.2 Education Assistance:Aid to High-Poverty Districts
3.3 Education Assistance:Academic Services
3.4 Education Assistance: Social,Emotional,and Mental Health Services
3.5 Education Assistance:Other
3.6 Healthy Childhood Environments:Child Care
3.7 Healthy Childhood Environments:Home Visiting
3.8 Healthy Childhood Environments: Services to Foster Youth or Families Involved in Child Welfare
System
3.9 Healthy Childhood Environments:Other
3.10 Housing Support:Affordable Housing
3.11 Housing Support:Services for Unhoused Persons
3.12 Housing Support:Other Housing Assistance
3.13 Social Determinants of Health:Other
3.14 Social Determinants of Health:Community Health Workers or Benefits Navigators
3.15 Social Determinants of Health:Lead Remediation
3.16 Social Determinants of Health:Community Violence Interventions
EC 4:Premium Pay
4.1 Public Sector Employees
4.2 Private Sector:Grants to Other Employers
EC 5:Infrastructure
5.1 Clean Water:Centralized Wastewater Treatment
5.2 Clean Water:Centralized Wastewater Collection and Conveyance
5.3 Clean Water:Decentralized Wastewater
5.4 Clean Water:Combined Sewer Overflows
5.5 Clean Water:Other Sewer Infrastructure
5.6 Clean Water:Stormwater
5.7 Clean Water:Energy Conservation
5.8 Clean Water:Water Conservation
5.9 Clean Water:Nonpoint Source
5.10 Drinking water:Treatment
5.11 Drinking water.Transmission&Distribution
5.12 Drinking water:Transmission&Distribution:Lead Remediation
5.13 Drinking water:Source
5.14 Drinking water:Storage
5.15 Drinking water:Other water infrastructure
5.16 Broadband:"Last Mile"projects
5.17 Broadband:Other projects
EC 6:Revenue Replacement
6.1 Provision of Government Services
EC 7:Administrative
7.1 Administrative Expenses
7.2 Evaluation and Data Analysis
7.3 Transfers to Other Units of Government
7.4 Transfers to Non-entitlement Units(States and territories only)
Vol. �g
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. S IATES
INCORPORATE;
Governmental
Consultants&
Planners June 18,2021
Brazos County
Atten: Mr.Charles Wendt,Purchasing Agent
Funding Research 200 South Texas Avenue
Suite 352
Bryan,Texas 77803
Application Preparation
Re: Grant Application and Administrative Service
Grant Management RFP#21-138 ARP&Associa.04'Grants
Dear Mr.Wendt:
Government Liaison
Thank you for giving Traylor&Associates the opportunity to present our qualifications and
experience for this very importantproject.
Environmental Services
Our firm has been serving the grant;_mahagement consulting needs of over 200 political • ___
Financial Management subdivisions throughout the State of Texas since 1974. To date,we have administered over..,..-'
.=-- 1 Billion in federal/state funds. While Traylor&Associates is the oldest firm,in Texas,itis
our on-going capacity to perform which has made us one of the most widely.used grant
Community Development management firms operating in the state.
In addition to the service package detailed in the enclosed_document-,we are pleased.to
Economic Development provide a summary of our firm's prior experience. We have,established long-standing
relationships with clients throughout the entire state and want to encourage you to contact
Housing Programs any of them for reference purposes.
If any additional information or clarification is needed;please do not hesitate to contact me
at gary.traylor@ertrayior.com or our Senior VP,Mark.Taylor,at•mark.taylor@artraylor.com.
Thank you again for•the"opportunity.
Serving State&
rec
Local Governments Si
Since 1974
Gary R r. `or
Ores i nt
TYLER
201 Cambridge Road
P.O.Box 7035
Tyler,Texas 75711-7035
903•581-0500
Fax:903•581 •4245
www.grtraylor.com
"Always working for your community...ALWAYS"
PARIING LOT LIGHT POLES REPLACEMENT FOR BRAZOS COUNTY FACILITIES
SERVICES &BRAZOS COUNTY DETENTION CENTER SERVICE CONTRACT
BRAZOS COUNTY PURCHASING DEPT.
200 S.Texas Ave.,Ste.352 Contract No.CIP 21-607
Bryan,Texas 77803 Page 1 of 11 Pages
Telephone(979)361-4292
GENERAL REQUIREMENT FOR CONTRACT
I, Robert Hensarling_as a duly authorized representative of Hensarling Electric.Inc.
"Contractor"willingly attest to perform(or deliver)as per Exhibit A for Brazos County. I further agree
to all of the provisions and specifications contained in this contract.
PROJECT TIMELINE
Project will start upon receiving purchase order and will be completed by September 30,2021.
PREVAILING WAGES RATES
The Contractor shall be responsible for following all provisions of Chapter-2258 of the Government
Code relating to the payment of prevailing wages. The wage rates to be used are included in Exhibit B
attached. A Contractor or subcontractor who violates this section shall pay Brazos County $60 for each
worker employed for each calendar day or part of the day the worker is paid less than the wage rates
stipulated in Exhibit B.
BONDING REQUIREMENTS
The Contractor will be required to bond each project individually. The successful bidder must provide to
the Purchasing Department, a performance bond and a payment bond, each in the amount of 100% of
each project sum ten (10) calendar days prior to start of work for each project. Such bonds shall be
executed by a corporate surety duly authorized and admitted to do business in the State of Texas and
licensed in the State of Texas to issue surety bonds with a Best Rating "A" or better. BRAZOS
COUNTY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY SURETY COMPANY
PROPOSED BY THE BIDDER. IN THE EVENT BRAZOS REJECTS THE PROPOSED SURETY
COMPANY THE BIDDER WILL BE AFFORDED FIVE (5) ADDITIONAL DAYS TO SUBMIT
THE REQUIRED BONDS ISSUED BY A SURETY COMPANY ACCEPTABLE TO BRAZOS
COUNTY.
ASSIGNMENT
The successful offeror may not assign, sell or otherwise transfer this contract without written permission
of Brazos County Commissioners Court. Should there be a change in ownership or management; the
contract shall be terminated unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices.
Vol. �4 , pg. `4C).__
Contract No.CIP 21-503
BRAZOS COUNTY,TEXAS Page 2 of 11 Pages
AWARD
Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in
accordance with the laws of the State of Texas,to waive any formality or irregularity,to make awards to
more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part
or in whole,any IQs submitted, and to waive any technicalities for the best interest of the County.
BIDDERS RESPONSIBILITY
It is the bidder's sole responsibility to print and review all pages of the bid document, attachments,
questions and responses,addenda,and special notices. The Certification of Bid Form must be completed
to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification
number and signed by an authorized representative of the firm. Failure to provide signature on the
Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required .
forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form,
Questionnaires (when applicable), Addenda(including revised forms), and any other specified forms or
documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the
bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Brazos
County the"Certificate of Interested Parties", Form 1295 as required,pending award,renewal, amended
or extended contract. Visit https://ethics.state.tx.us/whatsnew/elf_info_form1295.1itm for more
information. In the event of a needed change in the specifications sent to the bidder, it is understood that
all the foregoing terms shall apply to the addendum or addenda.
CONTRACT OBLIGATION
Brazos County Commissioners Court must award the contract and Brazos County Judge, or other person
authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on
Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos
County. Binding contracts shall remain in effect until all products and/or services covered by this
purchase have been satisfactorily delivered and accepted.
QUANTITIES
The quantities specified in this contract are estimates only. Brazos County does not guarantee.to
purchase any minimum quantities or services other than those listed on a purchase order.
HOLD HARMLESS AGREEMENT
Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for
personal injury, death and/or property damage resulting directly or indirectly from contractor's
performance. Contractor shall procure and maintain, with respect to the subject matter of this bid,
appropriate insurance coverage including, as a minimum, public liability and property damage with
adequate limits to cover contractor's liability as may arise directly or indirectly from work performed
under terms of this contract. Certification of such coverage must be provided to Brazos County upon
request.
INSPECTIONS&TESTING
Acceptance of merchandise, work, and/or equipment provided shall.be made by Brazos County at the
sole discretion of the Commissioners Court when all terms and conditions of the contract and
specifications have been met to its satisfaction, including the submission to Brazos County of any and
all documentation as may be required. Title and Risk of Loss of the goods shall not.pass to Brazos
V0 5q I
g.-41
Contract No.CIP 21-503
BRAZOS COUNTY,TEXAS Page 3 of 11 Pages
County until the County actually accepts and takes possession of the goods at the point or points of
delivery.
ADDITION/MODIFICATION OF LOCATIONS OR SERVICES
Brazos County reserves the right to add locations as these additional locations may be required.
Locations to be added may include, but not limited to, expansions or additions to existing facilities and
acquisition or construction of new properties. In the event that Brazos County makes significant
structural changes to an existing facility that impacts the contractor's cost in providing the services
anticipated by this contract such change may be treated as a new facility and the procedures provided for
in this section may be followed in determining an appropriate price.
In the event Brazos County wishes to add other locations to a group under the contract, a quotation will
be solicited from the incumbent contractor in good standing for the group in which the new location is
appropriately situated.
In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to
which the contract applies, all existing contracts for services applicable to such location, the portion of
this contract that applies to such locations is terminated. All remaining portions of the contract will
remain intact. Brazos County will endeavor to give the contractor written notice of such termination of
locations a minimum of thirty(30)days in advance.
SUBCONTRACTING
Any subcontracting must be approved prior to commencement of the Contract by Brazos County.
INVOICES&PAYMENTS
Payments to contractors will not be made if the contractor cannot produce a Brazos County Purchase
Order. Contractor shall submit an original invoice on each purchase order or purchase release after
each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which
cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the
contractor. Brazos County will only be required to pay for materials actually received and/or services
actually provided. Brazos County shall not be required to pay for materials or services described in the
contract that are not used or provided by the contractor in completion of the contract. This term
supersedes any contradicting terms throughout the contract and/or any attachments.
When multiple deliveries and/or services are required, the contractor may invoice following each
delivery or performance of service and Brazos County will pay on invoice with in thirty(30) days upon
receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis
only. The contractor will provide an invoice for each month in which Brazos County is responsible for
payment, during the duration of the contract. Prior to any and all payments made for goods and/or
services provided under this contract, the contractor should provide their Taxpayer Identification
Number or Social Security number as applicable. This information must be on file with Brazos County
Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up
withholding as required by the Internal Revenue Service.
F
. S141 Pg. /In
Contract No.CIP 21-503
BRAZOS COUNTY,TEXAS Page 4 of 11 Pages
PRICING
Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on
the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or
subsequent qualifications will be honored during the course of the contract. All prices must be
written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be
prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind,
other than those mentioned above, specified or unspecified, offeror MUST indicate the items required
and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended
pricing differ,unit pricing prevails.
TAXES
Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this
contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code
§151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written
request to Brazos County Purchasing Agent.
GOVERNING FORMS
In the event of any conflict of interpretation of any part of this overall contract, Brazos County's
interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and
specifications of this contract and any other terms,conditions,provisions, and specifications provided by
the contractor;the terms of this contract shall supersede.
GOVERNING LAW AND VENUE
This bid solicitation is governed by the laws of the State of Texas, specifically,the competitive bidding
requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seq., as
amended. Offerors shall comply with all applicable federal, state and local laws and regulations.
Offeror is further advised that these requirements shall be fully governed by the laws of the State of
Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney
General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential
vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code,
Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that
have an aggregate value in excess of$250.00 given to any employee of the County, County Official to
the County Official's family members or employment of any employee of the County, County Official
or the County Official's family members during the preceding twelve(12)month period. The disclosure
questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code,
Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject
to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County,
Texas,notwithstanding anything to the contrary.
COMPLIANCE WITH LAW
The Contractor's work and materials shall comply with all state and federal laws,municipal ordinances,
regulations,and directions of inspectors appointed by proper authorities having jurisdiction.
The Contractor shall perform and require all subcontractors to perform the work in accordance with
applicable laws, codes, ordinances, and regulations of the State of Texas and the United States and in
Vol. 3L+ pg. L(-�
Contract No.CIP 21-503
BRAZOS COUNTY,TEXAS Page 5 of 11 Pages
compliance with OSHA and other laws as they apply to its employees. In the event any of the
conditions of the specifications violate the code for any industry,then such code conditions shall prevail.
The Contractor shall follow all applicable state and federal laws, municipal ordinances, and guidelines
concerning soil erosion and sediment control throughout the Project and warranty term.
DISQUALIFICATION OF OFFEROR
Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to
Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas
Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not
communicated directly or indirectly the bid made to any competitor or any other person engaged in such
line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among
the offerors. Bids in which the prices are obviously unbalanced may be rejected. Requests to withdraw a
submitted bid or proposal are subject to the approval of the Purchasing Agent.
SEVERABILITY
If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the
specifications shall be held invalid, such holding shall not affect the remaining portions of these
requirements and the specifications and it is hereby declared that such remaining portions would have
been included in these requirements and the specifications as though the invalid portion had been
omitted.
SILENCE OF SPECIFICATIONS
The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed
description concerning any point, shall be regarded as meaning that only the best commercial practice is
to prevail and that only material and workmanship of the finest quality are to be used. All
interpretations of specifications shall be made on the basis of this statement. The items furnished under
this contract shall be new, unused of the latest product in production to commercial trade and shall be of
the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be
experienced in design and construction of such items and shall be an established supplier of the item bid.
TERNIINATION
Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms
therein, including- warranties of offeror or if the offeror becomes insolvent or commits acts of
bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which
Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to
deliver the proper goods and/or services within the proper amount of time, and/or to properly perform
any and all services required to Brazos County's satisfaction and/or to meet all other obligations and
requirements. Brazos County may terminate the contract without cause upon thirty (30) days written
notice.
POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE
CONTRACTOR'S INSURANCE
The contractor(s) before starting work for Brazos County", must furnish Brazos County a Certificate of
Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M.
Vol. 34+1 Ing. ',_ -
Contract No.CIP 21-503
BRAZOS COUNTY,TEXAS Page 6 of 11 Pages
Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in
the state of Texas, showing that the contractor is covered by the insurance as follows:
(1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of
$1,000,000. In the event any work is sublet, the contractor shall require the subcontractor
similarly to provide the same coverage and shall himself acquire evidence of such coverage on
behalf of the subcontractor. Waiver of subrogation is required. (TLC Sec. 401.011)
(2) Commercial General Liability Insurance with a$ 1,000,000 Combined Single Limit. The policy
shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include
coverage for acts of independent contractors, and shall name Brazos County as an additional
insured. Waiver of subrogation is required. No claims made policies will be acceptable without
prior approval by the Commissioners Court/Risk Management.
(3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self-
propelled vehicles used in connection with the contract,whether owned,non-owned or hired.
The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under
such policies shall not be canceled or materially changed until at Ieast 30 days prior written notice has
been given to Brazos County.
LIMITATIONS
The parties are aware that there are constitutional and statutory limitations on the authority of Brazos
County to enter into certain terms and conditions of the contract, including, but not limited to,
authorizations of the placement of liens on Brazos County property; disclaimers and limitations of
warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of
legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting
control of litigation or settlement to another party; liability for acts or omissions of third parties;
payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the
"Limitations"). Any contract terms and conditions related to the Limitations will not be binding on
Brazos County except to the extent authorized by the laws and Constitution of the State of Texas.
COVERAGES/WAGES
Nothing in this contract shall be construed as making Brazos County responsible for the payment of
compensation and/or any benefits for contractor including health, property, motor vehicle, workers'
compensation, disability, death, and dismemberment insurance for the contractor's employees and/or
equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages,
materials,logistical support, equipment, and related travel expenses incurred by the contractor.
SOVEREIGN IMMUNITY
The parties understand that Brazos County does not waive or relinquish any immunity or defense on
behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract
and the performance of the covenants contained herein. Further, Brazos County is not responsible for
any civil liability that arises from any act or omission made within the course and scope of this contract.
The parties understand and agree that Brazos County does not assume civil liability under any theory of
law for the actions of the contractor in providing services hereunder.
V01. z+
Contract No.CIP 21-503
BRAZOS COUNTY,TEXAS Page 7 of 11 Pages
NOTICES
Notices shall be mailed to the addresses designated herein or as may be designated in writing by the
parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the
following addresses:
BRAZOSCOUNTY:
Brazos County,Texas
200 South Texas Avenue,Suite 332
Bryan,Texas 77803
CONTRACTOR:
Sales Contract Name: Phone Number: Billing Info:
Hensarling Electric Inc 979-255-1801 9513 Windsor Ave,Iola,TX 77861
FISCAL FUNDING CLAUSE
Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly
contingent upon the availability of funding for the obligations contained herein for the term of the
contract and any extensions and renewals thereto.
WAIVERS
No waiver by either party hereto of any term or condition of this contract shall be deemed or
construed to be a waiver of any other term or condition or subsequent waiver of the same term or
condition.
ENTIRE CONTRACT
This contract represents the entire and integrated agreement between Brazos County and the contractor
and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract
may only be amended by written instrument approved and executed by the parties.
AVAILABILITY AND RETENTION OF RECORDS
All records relating to the service provided under this contract and supporting documentation for invoices
submitted to Brazos County by the contractor shall be retained and made available by the contractor for
audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited
to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and
agencies of the United States Government. Such records shall be returned by contractor and made
available for any time period required by state or federal law. If changes occur in the governing state or
federal law, regarding retention records, contractor shall comply with such changes. If an audit is
initiated before the expiration of such time periods required by state or federal law regarding retention of
records, the contractor shall retain such records until the audit is concluded and all issues resolved.
Vol. 3�4 1 Pg.-q��--
Contract No.CIP 21-503
BRAZOS COUNTY,TEXAS Page 8 of 11 Pages
Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the
contract. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract
and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor
knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is
mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government
Code.
AUDIT RESPONSIBILTY
The contractor shall be responsible for receiving, replying to and/or complying with any audit exception
by appropriate federal,state or local audit directly related to the provision of this contract.
The contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous
billings, false or deceptive claims. The contractor recognizes and agrees that Brazos County may
withhold any money due and recover through any appropriate method any money erroneously paid under
this contract if evidence exists of less than full compliance with this contract.
INDEMNIFICATION
The contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and
employees from all suits, actions, or claims of any character, name and description including attorney's
fees expenses brought for or on account of any injuries or damages received or sustained by any person
or persons or property, by or from the said contractor or his employees or by or in consequence of any
negligence in safeguarding the work, or through the use of unacceptable materials in construction of the
work, or by or on account of any act of omission, the Worker Compensation Law or any other law,
ordinance, order or decree, and so much of the money due the said contractor under and by virtue of his
contract as shall be considered necessary by Brazos County may be retained for the use of Brazos
County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim
or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that
effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County,
its officers, agents and employees in accordance with this indemnification clause regardless of whether
the injury or damage is caused in part by Brazos County,its officers, agents or employees.
v®i. 3q I pg. 1--�-
Contract No.CIP 21-503
BRAZOS COUNTY,TEXAS Page 9 of 11 Pages
V.T.C.A.LOCAL GOVERNMENT CODE§262.0276
Brazos County shall refuse to enter into a contract or other transaction with a person who owes a debt to
the County per V.T.C.A Local Government Code §262.0276.
a. This refusal to award a contract to or enter into a transaction with a person, pertains to an
apparent low bidder or successful proposer that is indebted to the County;
b. "Person" includes an individual, sole proprietorship, corporation, nonprofit corporation,
partnership, joint venture, limited liability company, and any other entity that proposes or
otherwise seeks to enter into a contract or other transaction with the County requiring
approval by the Commissioner's Court;
c. "Debt shall include delinquent taxes, fines, fees, or delinquencies arising from written
agreements with the County.
d. Prior to award of a contract by the Commissioners' Court, the Purchasing Department will
request a statement of account from the Brazos County Tax Office.
e. Any "debt" as defined above, that is reflected on the statement of account, will be
documented and placed in the bid file. The bid or proposal from the person with the debt
shall be considered "non-responsive" and "not responsible", eliminating it from any further
consideration of award.
f. These provisions shall apply to any "person" owned, partially owned, managed, operated or
represented by a"person"indebted to the County.
Please list all the names of the individuals that have ownership, officers, managers, and board of
directors that you have associated with your entity below.
Name Title(Owner, Officer,Director,Manager,Etc.)
Robert Hensarling President
Vol. I Pg. �"�
Contract No.CIP 21-503
BRAZOS COUNTY,TEXAS Page 10 of 11 Pages
HOUSE BILL 89 &DEBARMENT VERIFICATION
Brazos County is federally mandated to adhere to the directions provided in the President's Executive
Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting
Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective
9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the
Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov),
which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially
Designated National (SDN) list. Respondent certifies that the responding entity and its principals are
eligible to participate in this transaction and have not been subjected to suspension, debarment, or
similar ineligibility determined by any federal, state or local governmental entity and that Respondent is
in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is
not listed on the federal government's terrorism watch list as described in Executive Order 13224.
Entities ineligible for federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non-debarment statement above, that they are duly authorized execute this .
contract.
The company representative below further affirms,that the company submitting this proposal,under the
provisions of Subtitle F,Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently: and
2. Will no boycott Israel during the term of the contract.
Pursuant to Section 2270.001,Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise
taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations
specifically with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled
territory,but does not include an action made or ordinary business purposes; and
2. "Company" means a for-profit sole proprietorship, organization, association, corporation,
partnership, joint venture, limited partnership, limited liability partnership, or any limited liability
company, including a wholly owned subsidiary, majority-owned subsidiary,parent company or affiliate
of those entities or business associations that exist to make a profit.
Company Name: Hensarling Electric Inc.
Authorized Company Representative: Robert Hensarling
Address: 9513 Windsor Ave,Iola,TX 77861
Signature: d?gAe-tt pifenhad&.q
Date: 08/29/2021 Contract#: CIP 21-607
Vol. ?4+ pg. Z+9
Contract No.CIP 21-503
BRAZOS COUNTY,TEXAS Page 11 of 11 Pages
CERTIFICATION OF BID
The undersigned further affirms the non-debarment statement above, that they are duly authorized
execute this contract,that this bid has not been prepared in collusion with any other vendor, and that the
contents of this bid have not been communicated to any other vendor prior to the official opening of this
bid.
Signed By: Abe,zt o'Eemaaliaq Title: President
Typed Name: Robert Hensarling
Company Name: Hensarling Electric Inc Phone Number: 979-255-1801
Email Address: HensarlingElectric@Suddenlink.net
Mailing Address: 9513 Windsor Ave Iola TX 77861
P.O.Box or Street City State Zip
Employer identification Number: 74-2960031
Appra Com issio e ' Court on this day of S�,p�T nbe./' '2021 by
!ding the position of -v TVk&y-"'
F. �
1 Pg. ro
HENSARLING ELECTRIC,INC.
9513 Windsor Ave.
Iola,TX 77861 Date Quote#
Phone:(c)979-255-1801
2/11/2021 780
Name/Address
Brazos Facility Service
206 North Washington
Bryan,Tx 77803
Project
Led lights
Qty Description Cost Total
Location:Work to be performed at 206 N.Washington,and Brazos
County Jail:
Description:Six new 25'light poles and(12)240 Volt Led light
fixtures to be installed at 206 N Washington:
The old poles to be disposed of:
New Led light Fixtures will be conferrable to the existing 1000 watt
Metal Halide type fixtures:
Seven 25'light poles,(11)480 Volt Led Iight fixtures and Two Led
480 volt spot type fixtures to be installed at the Brazos County Jail
location:
The old poles to be disposed of:
These Led light fixtures also will be conferrable to the existing 1000
watt Metal Halide type Fixtures:
Will send a PDF of the description of the new fixtures and poles:
13-WJM SS5000725-BZ-DM28-BC 25 foot Square Poles,
Pre-drilled at 180:
2-5"Square Tenon Adapters SPT-SF-5in:
2-E3SH350L3-750 Led Flood/Area Light SF 480 volt
11-E3SBH350L3-750 Led Flood/Area Light w/Arm Mt 480 volt
12-E3SH350L3-750 Led Flood/Area Light w/Arm Mt 120-277
volt
TOTAL COST OF INSTALLATION: All labor and materials: ( 36,106.95 36,106.95
No Tax In Quote) (Increase in steel,Poles,etc.:)
Payment Performance Bond:(No Tax) 1,600.00 1,600.00
Sub Total 37,706.95
Subtotal $37,706.95
Sales Tax (8.25%) $0.00
Total $37,706.95
THE TEXAS A&M UNIVERSITY SYSTEM
301 Tarrow Street,2nd Floor
,K College Station,Texas 77840
HAM � �
� M Minimum Prevailing Wage Rate
* 1876 *w,� County: Brazos
CLASSIFICATION RATE NOTES
Acoustic Ceiling Installer 15.73
Asbestos Abatement Worker 13.06
Carpenter 15.95
Concrete-Pour and Finish 15.39
Crane Operator 26.40
Driver 14.47
Drywall Installer 16.20
Electrician-Journeyman 25.70
Electrician-Apprentice 20.35
Elevator Mechanic-Journeyman 55.83
Elevator Mechanic-Apprentice 48.10
Fire Protection-Controls 17.72
Fire Protection-Pipefitter 20.61
Formwork Builder 14.58
Glazier 17.69
HVAC-Journeyman 25.09
HVAC-Apprentice 15.81
HVAC-Controls 21.80
Insulator 16.01
Ironworker 17.42
Laborer/Helper 12.73
Mason 19.13
Equipment Operator-Light 14.97
Equipment Operator-Heavy 16.76
Painter 13.18
Pipefitter-Journeyman 32.50
Pipefitter-Apprentice 19.35
Plasterer 15.51
Plumber-Journeyman 30.74
Plumber-Apprentice 20.32
Reinforcing Steel Worker 15.78
Roofer 19.94
Stone Mason 18.12
Terrazzo InstaIIer 13.08
Tile Setter 15.73
Waterproofer 14.91
Note:Listed minimum prevailing wage rate is the base hourly wage rate including fringes.
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Residential Services Agreement
Selitattber 1.2021-August 31,2022
CONTRACT AND AGREEMENT FOR LONG-TERM
_RESIDENTIAL SERVICES OF TUVENILE OFFENDERS
SPACE AVAILABLE
Renewed Strength,Inc.
Residential Services
September 1,2021 August 31 2022
This Agreement is entered into by and between Brazos County,acting by and through its
duly authorized representative(hereinafter,"juvenile Probation'l and Renewed Strength,
Inc.acting by and through its duly authorized representative(hereinafter,"Service
Provider")pursuant'to license granted by the appropriate State agency with licensure or
regulatory authority over the facility("Service Provider").
PURPOSE
1.00 The purpose of this Residential Services Agreement is to provide juvenile Probation with long
term residential care for children adjudicated to have committed delinquent conduct or
conduct indicating a need for supervision.The Facilities to be utilized is operated by Service
Provider,-and are located at 110 Hambrick,Houston,TX 77060 and 2814 Aldine Bender Rd.,
Houston,TX 77032.
TERM
2.00 The term of this Agreement is for 12 months commencing September 1,2021—August 31,
2022. It shall be automatically renewed for one year terms thereafter,commencing September
18'and ending August 315t,unless one party notifies the other in writing,at least thirty(30) J
days prior to the expiration of said term,of its intention to not renew this Agreement.
SERVICES
3.01 The level of care services delivery.criteria as well as the required description of the
,characteristics of children will be in accordance with the definitions determined by the
Texas Department of Family and Protective Services.
Service Provider will provide the following level of care services:
3.011 Specialized Level of Care consists of a structured,controlled residential treatment
setting that is designed to provide appropriate supervision and a moderate level of
therapeutic services to maintain or improve the child's functioning.These services
reflect a full range of social,psychosocial,and rehabilitative interventions and may
include,but are not limited to,substance abuse services,sex offender treatment,
special populations,mental health services and services for pregnant-females.
Specialized programming is developed and implemented by appropriately
credentialed professionals.
3.012 The provision of individual,group and family therapy and other therapeutic
interventions and programs,are managed and administered by appropriately
licensed mental health professionals(e.g.,psychiatrists,psychologists,therapists,
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Residential Services Agreement
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counselors or paraprofessional staff under the direct supervision of professional
therapists or counselors).
3.013 Review of a child's continued need for specialized services shall be conducted at least
every 90 days by an appropriate mental health professional and/or treatment team.
3.02 Service Provider will perform the following services:
A. Provide basic residential services,including:standard supervision by qualified adults,
food and snacks,recreation,personal hygiene items,hair cuts,,transportation,school
supplies,and room,(rent,'utilities,maintenance,telephone).
B. Provide and document paraprofessional counseling,off-campus visits or furloughs,
major incidents and worker contacts.Any and all costs associated with off-campus
visits or furloughs will be paid by the parent or guardian.
C. Initiate and document meetings and attempted meetings among Service Provider,
juvenile Probation staff and contracted children for the purpose of justifying
continued placement.Justification shall be done at a minimum of every thirty(30)
days.A copy of the placement justification shall be submitted to Juvenile Probation
within ten(10)working days.
D. Ensure that the child's parent(s)or legal guardian(s)and Juvenile Probation are
notified if a child in placement makes an unauthofized departure,becomes seriously
Hl,or is involved in a serious accident.Juvenile Probation and parents will be
informed immediately if during working hours.After normal working hours,every
effort will be made to notify Juvenile Probation and the parents.In the event of
serious illness or accident and for any required follow-up care Service Provider shall
be responsible for having the child transported to the nearest hospital or emergency
care facility.
E. Ensure that the resident is made available to the juvenile probation officer to
participate in monthly status and progress reviews,as described in§341.506
A staff member who is knowledgeable about the resident's progress in the
facility's programming participates in monthly status and progress reviews with the
juvenile probation officer and provides a monthly written summary of the resident's
progress in the facility's programming and documentation is maintained in the
resident's file.
F. Document and maintain records of all goods and services provided to contracted
children.These records shall contain,but are not limited to:hours of services
provided,number of children served,average length of stay per client,total hours of
counseling or treatment provided.These records shall be made available to Juvenile
Probation for periodic inspection.
G. Document and maintain records pertaining to the effectiveness of goods and services
provided to contracted children.These records shall contain,but are not limited to:
percentage of children in program successfully achieving set educational goals,
percentage of children achieving set vocational goals,percentage of dhildren
achieving set social skills goals,percentage of youth demonstrating overall progress,
and number and type of investigations made by the Department of Family and
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Protective Services or any law enforcement agency due to reports of abuse and/or
neglect.These records shall be made available to Juvenile Probation for periodic
inspection.
H. Any and all medical/psychiatric treatment and medication required to meet the needs
of the child,as well as clothing,or other expenses not provided for in the Service
Provider's program,shall be the sole responsibility of the said child's parent(s),
guardian(s),court ordered appointed conservator or Juvenile Probation,to be paid by
either juvenile Probation,Medicaid or health insurance.However,in no case shall a
child be denied any needed medical/psychiatric treatment or clothing due to the
inability to pay. `
EVALUATION CRITERIA
4.01 The performance of Service Provider in achieving the goals of Juvenile Probation will be
evaluated on the basis of the output and outcome measures contained in this section.Juvenile
Probation,at its discretion,may use other means or additional measures to evaluate the
performance of Service Provider In fulfilling the terms and conditions of-the Agreement.
A. Juvenile Probation shall evaluate Service Provider's performance under this
Agreement according to the following specific performance goals for Service
Provider: i
•1. Ensure children complete residential placement. ?.
2. Prevent re-referrals of children during the six(6)months following release '
from residential placement.
3. Ensure children move down in their Level of Care(if applicable)as they !
t
progress in the treatment program. !
B. Juvenile Probation shall additionally evaluate Service Provider by the following
output measures(in actual numbers of units of service and activities):
1. The total number of children placed in residential placement.
2. The total number of children who were discharged from residential
placement successfully.
3. The total number of re-referrals of children discharged from placements
within six(6)months after release.
4. The total number of children who move down in their Level of Care(if
applicable).
5. The average length of time before a child moves down in the Level of Care(if
applicable).
C. Juvenile Probation shall further evaluate Service Provider by the following outcome
measures:
1. Percentage of children in residential placement who will complete their
placement as a successful discharge. ;
2. Percentage of children who have completed their placement and not re-
referrals within six(6)months after release. {
3. Percentage of children who move down in their Level of`Care(if applicable).
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Notwithstanding the foregoing criteria for.evaluation,nothing herein shah be
construed as a guaranty of outcome or performance by any child.
4.02 Service Provider shall report on a monthly basis to juvenile Probation as to each of the
foregoing output and outcome measures.These reports will be reviewed by Juvenile
Probation in order to monitor Service Provider for programmatic compliance with this
Agreement.
COMPENSATION
5.01 For and inconsideration of the above-mentioned services,Juvenile Probation agrees to
pey the Service Provider the sum of$197.69 per day for each child. The daily rate shall be
paid to the Service Provider for each day a child is at residential treatment pursuant to billing
and paying procedures agreed upon by juvenile Probation.and Service Provider.
5.02 Psychiatric services will be provided to the child on an as needed basis and shall be billed to
Juvenile Probation.An initial psychiatric/psychological evaluation that has been conducted
within the last 12 months is required prior to acceptance into the program.
5.03 Service Provider will submit an invoice for payment of services to Juvenile Probation on a
monthly basis.Said invoice shall be submitted with ten(10)working days following the end
of the invoiced month and shall include information deemed necessary for adequate fiscal
control,including but not limited to:to be attributed to specific clients if appropriate,date
service was rendered,total daily cost,and total monthly cost.Each invoice received for.
paymerit will be reviewed by juvenile Probation in order toa►onitor Service Provider for
financial compliance with this Agreement.Invoices submitted by Service Provider in proper
form shall be paid by juvenile Probation in a timely manner.
5.04 Juvenile Probation shall be responsible for all of the juvenile's medical expenses,
and Juvenile Probation agrees to indemnify and hold the Service Provider,its
officers,administrators representatives,agents,shareholders and employees from any and all
liability for charges for medical expenses.
For all non-emergency treatment,including dental,vision,medical;and mental health
services,the Service Provider must obtain prior authoriza#on from juvenile Probation.
If an emergency examination,EMS treatment,health care treatment,and/or hospitalization
outside the Facility(hereinafter,"Outside Treatment")is required for a dild placed in the
Facility,the Administrator of the Facility(hereinafter,"the Administrator")is authorized to
secure the Outside Treatment at the expense of juvenile Probation.The Administrator shall
notify juvenile Probation of Outside Treatment within twenty-four(24)hours of its
occurrence.
Juvenile Probation shall make arrangements directly with vendors for the provision of,and
payment for,routine medical expenses,including without limitation,hospitalization,prenatal
services,and dental,for Post Adjudication Program juveniles and other juveniles for whom
the Administrator has not elected to secure such.services as provided herein above. In all
other medical situations, the ServiceProvider is authorised, but not required, to make
arrangements with vendors, at Juvenile Probation's request, for the provision of medical
treatment- at the expense of Juvenile Probation. If the Service Provider makes such
arrangement, the Service Provider is authorized, but not required, to seek coverage or
reimbursement of expenses from all sources, including but not limited to, Medicaid, Social
Security,medical insurance.coverage,or contributions from parents or others and deducted
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Residential Services Agm mem
September 1,2021—August 31.2022
'from the invoice submitted to Juvenile Probation Documentation must include the name(s)
and SID numbers of the parties receiving the services, the dates and time-services were
provided and such other information deemed necessary for adequate fiscal-control. In any
event, responsibility for payment to vendors or reimbursement to Service Provider is the
ultimate responsibility of Juvenile Probation.Service Provider will invoice Juvenile Probation
for any non-reimbursed funds advanced by the Service Provider,and the Juvenile Probation
will remit to the Service Provider,within 30 days of invoice,full and final payment.
5.05 Service Provider shall account separately for the receipt and expenditure of any and all state
funds received from Juvenile Probation under this Contract.Service Provider shall account
separately for.state funds received and expended utilizing the following Generally Accepted
Accounting Practices(GAAP):
1. Service Provider has an otitside audit completed on a yearly:basis which specifies
receipt and expenditure of State funds.Service Provider shall forward a copy of the
annual outside audit to juvenile Probation by March 1 following the end of the fiscal
year.
2. If Service Provider.does not obtain an annual outside audit,then Service Provider
Shall provide a separate accounting of funds received from Juvenile Probation in
whole or in part paid from state funds.The accounting shall dearly list the state funds
received from Juvenile Probation and account for expenditures of said funds
including documentation of appropriate expenditures as well as the year's tax forms
and documentation.The accounting shall be provided to Juvenile Probation thirty(30) �
days prior to the renewal date of the contract.
5.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in
part with grant or state funds and shall be subject to termination withoutpenahy,either in
whole or in part,if funds are not available or are not appropriated by the Texas Legislature,
5.07 In the event that State Reimbursement Rates are increased during the duration of the terns of
this Contract,the new rates will become effective reflecting those of the increase.
5.08 Service Provider agrees to make claims for payment or direct any payment disputes to
Juvenile Probation's Fiscal Officer.Service Provider will not contact other department
employees regarding any claims of payment.
10 Service Provider will provide certification of eligibility to receive state funds as required by
Texas Family Code Section 231.006.
5.10 Except to the extent that a party to this Agreement seeks emergency judicial relief,the parties
agree to negotiate in good faith in-an effort to resolve any disputes related to this contract that
may arise,no matter when-the dispute may arise. If a dispute cannot be resolved by
negotiation,the dispute shall be submitted to mediation before the parties resort to arbitration
or litigation.The parties shall choose a tnutgally acceptable mediator to mediate the dispute,
and the parties shall pay the costs of mediation services equally.
ADDTITONAL TERMS&AGREEMENTS
6.01 Prior to transporting a child to the Facility for placement,Juvenile Probation shall call the
Facility to ensure that space is available. Placement of children by Juvenile Probation may be
denied if space limitations require as determined by the Facility.
a
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6.02 A child will only be accepted in the Facility upon receipt by the Administrator of a
proper order from the Juvenile Court of Brazos County and other documentation required by
Service Provider.
6.03 Each child placed in the Facility shall be required to follow'the rales and regulations of
conduct as fixed and determined by the Administrator and staff of the Facility.
6.04 If a child is accepted by the Pacility from juvenile Probation andthe child thereafter is
determined to be,in the sole judgment of the Administrator,mentally or physically unfit,
dangerous,or unmanageable,unsuitable for the program or combination of such conditions or
characteristics or whose mental or physical conduct would or might endanger the other
occupants of the Facility,then the Administrator shall notify Juvenile Probation
of Brazos County of this determination.It will be the responsibility of Juvenile Probation to
provide for the transportation for the removal of the child and shall be removed as soon as
practicable,but in no event longer than seven(7)working days after hotificatioin.
6.05 Service Provider,agrees that the Facility will accept any child who qualifies,.Withoui regard to
such child's religion,race,creed,sex or national origin.
6.06 It is understood and agreed by the parties that children placed in the Facility under proper
orders of the appropriate Juvenile Court shall not be discharged from the Facility until the
Administrator of the Facility receives a written authorization_from the Juvenile Probation
Department that originally authorized the placement of the child.
6.07 It is further understood and agreed by the,parties that children placed in the Facility may be
released to the Juvenile Probation or other appropriate authority of Brazos County pursuant
to: (a)Section 6.04 of this Contract or,(b)an Order of Release signed by the judge of the
Juvenile Court of Brazos County.
6.08 It is further understood and agreed by the parties that nothing in this contract shall be
construed to permit Brazos County,its agents,servants,or employees iri any way to manage,
control,direct or instruct Service Provider,its director,officers,employees,agents,
shareholders.and designees.in any manner respecting its work,duties or functions pertaining
to the maintenance and operation of the Facility. However,it is also understood that the
Juvenile Court of Brazos County shall control the conditions and terms of detention
supervision as to a particular child pursuant to Texas Family Code,Section 51.12.
6.09 Juvenile Probation reserves the right to terminate the child's placement with Service Provider
at its discretion.Service Provider must not release a child to any person or agency other than
Juvenile Probation without the written consent of an authorized agent of Juvenile Probation.
EXAMINATION OF PROGRAM&RECORDS
7.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its
program of services provided under the terms of this agreement and/or to review its record
periodically.This examination and evaluation of the program may include site visitation,
observation of programs in operation,interview and the administration of questionnaires to
the staff of Service Provider and the children when deemed necessary.
7A2 Service Provider shall provide to Juvenile Probation such descriptive information contracted
children as requested on forms provided by Juvenile Probation.
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Reddential Scrvices.Agmement
September 1,2021—August 31,2022
7 03 For purpose of evaluation,inspection,auditing.or reproduction,Service Provider agrees to
maintain and snake available to authorized representatives of the State of Texas or juvenile
Probation any and all books,documents or other evidence pertaining to the costs and
Expenses of this Agreement.
:7.04 Service Provider will keep a record of all services provided to juvenile Probation-under this
agreement,and upon reasonable notice will provide inforrriaocin,records,papers,reports,and
other documents regarding services furnished as may be requested by Juvenile Probation.
Service Provider will maintain the records(as referenced above)for seven(7)years after the
termination of this Agreement.
7.05 "Contractor(aka"Service Provider')understands that acceptance of funds under this
contract acts as acceptance of the authority of the State Auditor's Office,or any successor
agency,to conduct an audit or investigation in connection with those funds. Contractor
further agrees to cooperate fully with the State Auditor's Office or its'successor in the conduct
f the audit or investigation,including providing all records requested. Contractor will ensure
that this clause concerning the authority to audit fuiids received indirectly by subcontractors
through the contractor and the requirement to cooperate is included in any subcontract it
awards."
CONFIDENTIALITY OF RECORDS
8.01 Service Provider shall maintain strict confidentiality of all information and records relating to !
children involved in juvenile Probation,and shall not we disclose the information except as
required to perform the services to be provided pursuant to this Contract,or as may be I
required by law.
DUTY TO REPORT
9:l)l Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and
Title 37 Texas Administrative Code Chapter 358,or successor provisions,Service Provider,
and any of-its employees,interns,volunteers or contractors,shall reportany allegation or
incident of abuse,neglect,exploitation,death or other serious incident involving a juvenile in
a juvenile justice facility or juvenile justice program in the following manner.
A. For all allegations and incidents except'sexual abuse and serious physical abuse:
within twenty-four(24)hours from the time the allegation is made,to the following:
1. Local law enforcement agency;and
2. With respect to juveniles placed by Brazos County juvenile Probation
Department,notification shall be made to the Brazos County Juvenile Probation
Department and an incident report shall be sent to facsimile number(974)823-
4211.Additionally,the Executive Director shall be contacted via telephone at
(979)361-1871 or(979)361-1800 within 24 hours.
3. When applicable,Brazos County juvenile Probation shall make the.appropriate
notifications and reports to Texas juvenile Justice Department by submitting a
TJJD Incident Report Form to facsimile number 1-51224-6717(or if unable to
complete the form within 24 hours,then by calling toll-free 1-877-786-7263,
followed by submitting the report within 24 hours of said call). In addition,for
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Residential Services Agnxment
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serious incidents,a treatment discharge form or other medical documentation
that contains evidence of medical treatment pertinent to the reported incident
shall be submitted to the Texas Juvenile justice Department within 24 hours of
receipt.
B. For allegations and incidents of sexual abuse or serious physical abuse:
1. Local law enforcement agency immediately,but no later than one(1)hour from
the time a person gains knowledge of or suspects the alleged serious physical
abuse or sexual abuse. The initial report shall be made by phone to law
enforcement;
2. With respect to children placed by Brazos County Juvenile Probation
Department,an Incident Report Form shall be sent to Brazos County Juvenile
Probation Department within 24 hours at facsimile number(979)823-4211 and
notification shall also be made via a telephone call to the Executive Director at
(979)361-1871 or(979)361-1800.
3. When applicable,Brazos County Juvenile Probation shall contact the Texas
juvenile Justice Department immediately,but no later than four(4)hours from
the time a person gains knowledge of or suspects the alleged serious physical
abuse or sexual abuse. The initial report shall be made by-phone by calling toll-
free 1-877-786-7263. Within 24 hours of the report by phone,the completed TJJD
Incident Report Form shall be submitted by facsimile number 1-512-424-6717 or
by email.
9.02 Allegations Occurring Outside the Facility. Any person who witnesses,, learns of,receives an
oral or written statement from an alleged victim or other person with knowledge or who has a
reasonable belief as to the occurrence of alleged abuse,neglect,exploitation,death or other
serious incident involving a child,but that is not alleged to involve an employee,intern,
volunteer,contractor,or service provider of a program or facility,shall be immediately
reported to.law enforcement or to other appropriate-governmental unit as required in Texas
Family Code Chapter 261.
9.03 As used within this Agreement:
A. An allegation or incident includes the witnessing,learning,or receiving an oral or written
statement from an alleged victim or other person with reasonable belief or knowledge as
to the occurrence or an alleged abuse,neglect,exploitation,death or other serious incident
involving a child in a juvenile justice facility or juvenile justice program.
B. A serious incident is attempted escape,attempted suicide,escape,reportable injury,
youth-on-youth-physical assault or youth sexual conduct.
C. Sexual abuse is conduct committed by any person against a child that includes sexual
abuse by contact or sexual abuse by non-contact.
D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from
the conduct that formed the basis of an allegation of abuse,neglect or exploitation,if the
bodily harm or condition requires medical treatment by a physician,physician assistant,
licensed nurse practitioner,emergency medical technician,paramedic or dental.
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September 1,2021—August 31.2022
E. A juvenile justice facility is a facility,including its premises and affiliated sites,whether
contiguous or detached,operated wholly or partly by or under the authority of the
gove ming board,juvenile board or by a private vendor under a contract with the
governing board,juvenile board or governmental unit that serves children under juvenile
court jurisdiction. The term includes: a public or private juvenile post-adjudication
secure correctional facility-requited to be certified in accordance with the Texas Family
Code;and a public or private non-secure juvenile post-adjudication residential treatment
facility housing children under juvenile court jurisdiction
F. A juvenile justice program is a program or department operated wholly or partly by the
governing board,juvenile board or by a private vendor under contract with the governing
board orjuvem7e board that serves children under juvenile court jurisdiction or juvenile
board jurisdiction.-The term includes a juvenile justice altemative.education program and
a non-residential program that serves juvenile offenders while under the jurisdiction of
the juvenile.court or juvenile board jurisdiction and a juvenile probation department.
CRIMINAL HISTORY SEARCHEs
10.01 Criminal history-searches shall be conducted by Service Provider for any and all of its
employees,interns,volunteers or contractors providing services in a juvenile justice facility or i
juvenile justice program that may have direct unsupervised access to children in the facility or
program.
10.02 Criminal history searches shall include the following. '
A. 'Texas criminal history fingerprint-based criminal history background search through the
Texas Department of Public Safety.
B. Local law enforcement sex offender registration records check through the Public Sex''
Offender Registry on the Texas Department of Public Safety website.
C. Federal Bureau of Investigation fingerprint-based criminal history background search at
the National Crime Information Center,internee based searches shall not be used to
conduct-this background'search.
10.03 A copy of the initial criminal history report required by this Agreement and any reports
reflecting subsequent criminal activity shall be maintained for monitoring purposes for
whichever of the following occurs later: duration of the individual's employment orperiod of
service;minimum of three{3)years;or until any pending litigation,claim,audit or review and
all questions arising there from have been resolved.
10.04 As used within this Agreement,a disqualifying criminal history is a history that includes any
one of the following:
A. A felony conviction against the laws of this state,another state,or the'United States within t
the-past ten 10)years;
B. 'A deferred adjudication for a felony against the laws of this state,another state,or the i
United States within the past ten(10)years;
C. A current felony deferred adjudication,probation or parole;
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D. A jailable misdemeanor conviction against the latus of this state,another state,or the
United States-within the past five(5)years,
E. A deferred adjudication for a jailable misdemeanor against the laws of this state,another
state,or the United States within the past five(5)years,
F. A current jailable misdemeanor deferred adjudication,probation or parole;or
G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of
Criminal Procedure.
10.05 In addition Eo the criteria and time frames set forth in the above definition of disqualifying
criminal history,an individual must not have direct unsupervised access to children in a
facility or program until at least one year has elapsed since the completion of any period of
incarceration,community supervision,or parole.
10.06 Any of Service Provider's employees,interns,volunteers or contractors with a disqualifying
criminal history shall be prolvbited from having direct unsupervised access to children in a
juvenile justice facility or a juvenile justice program.
10.07 juvenile Probation reserves the right,in its sole discretion,to prohibit any individual with a
prior criminal history from being placed in a position that involves direct unsupervised contact
with children
DISCLOSURE OF INFORMATION
11.01 Service Provider warrants that,prior to entering this Contract,it has verified and disclosed the
following information to juvenile Probation,and agrees that it shall have an ongoing
affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail
this same information to juvenile Probation:
A. Any and all corrective action required by any of Service Provider's licensing authorities;
B. Any and all litigation filed against the Service Provider,or against its employees,interns,
volunteers,subcontractors,agents and/or-consultants that have direct contact with
cluIdren;
C. Any arrest of any employee,intern,volunteer,subcontractor,agent and/or consultant of
the Service Provider that has direct contact with juveniles;
D. Any finding of"Reason to Believe"by a state regulatoryagency in a child abuse,neglect
and/or exploitation investigation where an employee,intern,volunteer,subcontractor,
agent and/or consultant of the Seryice Provider that has direct contact with juveniles was
the alleged or designated perpetrator;
E. The identity of any of the Service Provider's employees,interns,volunteers,
subcontractors,agents and/or consultants that have direct contact with juveniles that are
registered sex offenders;and
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F. The identity-of any of the Service Provider's employees,interns,volunteers,
subcontractors,agents and/or consultants that have direct contact with juveniles that
have a criminal history. For the purpose of this Agreement,the term"criminal history"
shall include: (1)current felony or misdemeanor probation or parole;(2)a felony
conviction or deferred adjudication within the past ten years;or(3)a jailable
misdemeanor conviction or deferred adjudication within the past five years.
:11.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain
and disclose to Juvenile Probation any and all of the foregoing information as to any
individual,whether a prospective or existing employee,intern,volunteer,subcontractor,
agent and/or consultant of the Service Provider,prior to placing that individual in a position
that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile
justice program.
EQUAL OPPORTUNITY
12.01 Service Provider agrees to respect and protect the civil and legal rights of all children and
their parents. It will not unlawfully discriminate against any employee,prospective
employee;child,childcare prbiiider,or parent on the basis of age,race,sex religion,disability
or national origin.Service Provider shall abide by all applicable federal,state and local laws
and regulations.
ASSIGNMENT&SUBCONTRACT
13.01 9-e I may ay not assign or subcontract any of its rights,duties and/or obligations
arising out of this Agreement without the written consent of juvenile Probation.
OFFICIALS NOT TO BENEFIT
14.01 No officer,employee or agent of Juvenile Probation and'no member of its governing body and
no other public officials of the governing body of the locality or localities in which the project
is situated or being carried who exercise any functions or responsibilities in the project,shall
participate in any decision relating to this Agreement wlvch affects or conflicts with his/her
personal interest or have any personal or pecuniary interest,direct or indirect,in this
Agreement or the proceeds thereof.
DEFAULT
15.01 Juvenile Probation may,by written notice of default to Service Provider,terminate the whole
or any part of this Agreement,as it deems appropriate,in any one of following circumstances:
A.If Service Provider fails to perform the work called for by tltis Agreement Within the time
specified herein or any extension thereof,or
B. If Service Provider fails to perform any of the other material provisions of this Agreement,
including failure to achieve the defined goals,outcomes,and outputs,or so fails to
prosecute the work as to endanger the performance of this Agreement in accordance with
its terms,and
C. In either of these two circumstances after receiving notice of default,Service Provider does
not cure such failure within a period of ten(10)days.
]1 �
��
Renewed StrenA Ina
Residential Services Agreement
September 1.7021—August 31,2022
TERLMATION
16.01 This Agreement may be terminated:
A: By either party upon ten(10)days written notice to the other party of the interition to
terminate;or
B. Upon expenditure of available-funds.
16.02 If at any time during the term of this agreement juvenile Probation,in its sole discretion,
determines-that the safety of children being served under this Agreement may be in jeopardy,
juvenile Probation may immediately suspend the effect of this Agreement,including but not
limited to the obligation to pay,upon giving notice to the Service Provider.
WAIVER OF SUBROGATION
17.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims
or rights of its employees,agents,owners,officers,or subcontractors against Juvenile
Probation.Service Provider also waives any rights it may have to indemnification from
Juvenile Probation
REPRESENTATIONS&WARRANTIES
18.01 Service Provider hereby represents and warrants the following:
A. That it has all necessary right,title,license and authority to enter into this Agreement;
B. That it is qualified to do business in the State of Texas,that it hold all necessary licenses
and staff certifications to provide the type(s)of services being contracted for;that it is in
compliance with all statutory and regulatory requirements for the operations of its
business and that there are no taxes due and owing to the State of Texas,the County of
Harris or any political subdivision thereof;
C. Service Provider will maintain in force policies of general liability insurance against loss
to any person or properly occasioned by acts or omissions of Service Provider providing
limits of$100,000 per occurrence and$300,000 aggregate.Certificate of Liability Insurance
shall be furnished to Juvenile Probation.Furthermore juvenile Probation shall be notified
immediately upon arty changes in the status of the insurance policy and shall promptly
furnish updated certificates of insurance to juvenile Probation.
D. That all of its employees,interns,volunteers,subcontractors,agents and/or consultants
will be properly trained to report allegations or incidents of abuse,exploitation,neglect,
death or serious incidents involving a child under the supervision of juvenile Probation in
accordance with the requirements of Texas Family Code Chapter 261 and any applicable
Texas Juvenile Justice Department administrative rules regarding abuse,neglect,
exploitation,death or serious incidents;and that,if it has employees,interns,volunteers,
subcontractors,agents and/or consultants that have contact with children in a juvenile
12
Renewed Strength,Ine.
Residential Services Agreement
Septemher 1,2021—August 31,2022
justice-facility or juvenile justice program,then it shall prominently post in all public and
staff areas of any and all of its offices/facilities,both the English and Spanish language
versions of the following official notice forms that are available on the Texas juvenile
Justice Department website: Notice to Public Regarding Abuse,Neglect and Exploitation and
Notice to Employees Regarding Abuse,Neglect and Exploitation.
TEXAS LAW TO APPLY
19.01 This Agreement shall be construed under and in accordance with the laws of the State of
Texas,and all obligations of the parties created hereunder are performable in Brazos
County,Texas.
19.02 Service Provider verifies that it does not boycott Israel and will not boycott Israel during
the term of this contract
'20.0.1 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County,
Texas.
LEGAL CONSTRUCTION
21.01 In case any one or more of the provisions contained in this Agreement shall for any reason be
held to be invalid;illegal,or undo C'eable u airy respect,such invalidity,illegality,or
unenforceable provision shall not affect any other provision thereof and this Agreement shall
be construed as if such invalid,illegal or unenforceable provision had never been contained
therein.
PRIOR AGREEMENTS'SUPERSEDED
22.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes
any prior understandings or written or oral agreement between the parties respecting the
within subject matter.
This Contract and Agreement is executed with the declared intention of the parties that this
Contract and Agreement is a contract providing for the care of children who have committed
an act of delinquency or an act indicating a need for supervision,and payment for such care
will be made by Juvenile Probation for the children placed in the Facility by the Judge of
Brazos County having juvenile jurisdiction.
PRISON RAPE ELM41NATION ACT
2.3.01 If applicable,Service Provider shall adopt and comply with all federal,state,county,and city
laws,ordinances,regulations and standards applicable to the provision of services described
herein and the performance of all obligations undertaken pursuant to this Contract,including
the Prison Rape Elimination Act of 2003(PREA)which establishes a zeko-tolerance standard
against sexual assault of incarcerated persons, including juveniles, and addresses the
detection,elimination,prevention,and reporting of sexual assault in facilities housing adult
and juvenile offenders.[PREA§115.312(x)].
1
13 ,
i�
_
Vol.1 1134 1 pg. U .
Pegasus Schools,Inc.
Residential Services Agreement
September 1,2021—August 31,2022
Under PREA,Service Provider shall make available to the CPO all incident-based aggregated
data reports for every allegation of sexual abuse at its facility or facilities,and all such data
may be requested by the Department of justice from the previous calendar year no later than
June 30.[PREA§115.387(e)and(0]
Under PREA, the Service Provider shall be subjected to annual contract monitoring by
Juvenile Probation to ensure that the Service Provider is complying with the PREA standards
[PREA§115.312(b)].To comply with this standard the Service Provider will make available to
the CPO all incident-based aggregated sexual abuse data within 24-hours of the allegation.
Under PREA,Juvenile Probation will make the aggregated sexual abuse data for each Service
Provider available to the public via the Juvenile Probation website[PREA§315.389(b)].
Brazos County Pegasus Schools,Inc.
Probation Department
POW
Linda Ricketson Robert is
Chief Juvenile Probation Officer CEO
Brazos County Commissioners Court
ON � �'d , 20 a , FULLY EXECUTED,EACH OF
WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL.
By:
Duane )ters,County Judge
Chairman,Juvenile Board
200 S.Texas Ave.,Ste.332
Bryan,TX 77803
Phone:979-361-4102
Fax:979-361-4503
14
ORDER
COMPETITIVE BIDDING REQUIREMENT EXEMPTION OF A CONTRACT
FOR PROFESSIONAL SERVICES MADE BY A COUNTY
UNDER LOCAL GOVERNMENT CODE SECTION 262.024(A)(4)
The referenced Agreement between Brazos County and Allison, Bass & Magee, LLP.
for the provision of services described in the referenced Agreement constitutes a
contract. The Brazos County Commissioners Court finds that this is a contract'for
professional services and is exempt from competitive bidding. This Order is made
pursuant to V.T.C.A. Local Government Code §262.024(a)(4) and is to be entered into
-the Commissioners Court minutes.
APPROVED ( ) DISAPPROVED 7 (DATE)
DuaneBY COMMISSI R ON `
Duane Peters, County Judge
voi. ��,
RETAINER AGREEMENT
THIS AGREEMENT is made and entered into this day of 1Qk4"dam .2021,
by and between Brazos County,Texas,hereinafter referred to as"Client",and Allison,Bass&Magee,
L.L.P.hereinafter referred to as"Attorneys".
Recitals
The Client is a political subdivision of the State of Texas. The Attorneys are duly licensed to
practice law in the State of Texas.and desire to render their professional services for the Client as
provided herein.
The Commissioners Court of Brazos County, Texas, acting in its judicial and executive
capacity,finds that the public interest requires the retention of legal counsel to represent the County
in the referenced matters.
THEREFORE,the Client hereby engages the services of the Attorneys,and in consideration
of the mutual promises herein contained,the parties agree as follows:
Services of Attorney
1. The Attorneys will advise and represent the Client in legal matters as requested by the
Client, by and through a majority vote of the Commissioners Court, pertaining to the legal issues
regarding an Ordinance Prohibiting Solid Waste and on such legal matters as may be assigned by the
Commissioners Court. Services will also include drafting and reviewing of documents,briefing,and
any negotiations,legal proceedings or trials/appeals that may be required for resolution of this matter.
2. This Retainer Agreement shall serve as the basis for understanding regarding fees and
costs to be charged to the Client,but the subject matter for legal services may only be authorized by
an Order of the Commissioners Court.
3. Fees will include any and all necessary research,drafting and reviewing of documents,
briefing, and any negotiations required for the proper disposition of any and all matters entrusted to
the Attorneys pursuant to this retainer agreement.
Retainer Agreement
Page I
V01. 34 L-- Pg. �
Compensation
4. For the services described in Paragraph 1,the Client agrees to pay the Attorneys the
sum of$300.00 per hour for services rendered by partners of the firm and $275.00 for services
rendered by associates of the firm. The client will be billed at the rate of$150.00 per hour for services
rendered by any paralegal of the firm. A travel time fee of$150.00 per hour will be charged for all
time actually in transit, in lieu of any hourly charge normally attributed to the timekeeper. Billing
rates are subject to change with advance notice to Client.The Client will also be billed for all direct
out-of-pocket expenses including travel expenses, telephone, photocopy, facsimile costs, reports,
studies, and exhibits incurred by Attorneys in the investigation of this matter. The Attorneys will
provide Client with an itemized billing stating services rendered.
Devotion of Time
5. The Attorneys shall make themselves available for consultation with the Client at
reasonable times,at the request of the Client.
Term
6. This agreement shall be effective on the execution hereof by Client and shall continue
in effect until the matter has been finally resolved or upon 30 days written notice by either party. The
Client shall send notice to the Attorneys'office at 402 West 12th Street,Austin,Texas 78701,and the
Attorneys shall send notice to the Client care of the County Judge, 200 S. Texas Ave., Suite 332,
Bryan,Texas 77803.
Prior Agreements Superseded
7. This agreement constitutes the sole and only agreement of the parties hereto and
supersedes any prior understandings or written or oral agreements between the parties respecting the
within subject matter.
Retainer Agreement
Pa e 2
Vol. Pg. Le!1—
EXECUTED on the , day of LW,_2021.
CLIENT ATTORNEYS
BRAZOS COUNTY,TEXAS ALLISON,BASS&MAGEE,L.L.P.
-By: By- jjaeea
Judge Duane Peters Partner t.
County Identification Number assigned to the contract as required by the Ethics Commission:
Retainer Agreement
Vol. pg.
ALLISON,BASS&MAGEE,I..L.P..
A.O.WATSON HOUSE JOSHUA HUDIPHREYS
:. JAAlES P.ALLISON 402 WEST 12Ta STREET 1.humnhi4irsb111s2a-bass com -
Esiliso alllmn-basirnm AUSTIN,TEXAS7870!
ROBERT T.BASS ." (512)482-0701 JOHN REDINGTON -
r.bossCdallisan•bass eem"• FAX(Sl2)480 0902 j.rcdlnnlbar aillson-bng
"_ .. .. .. spm.
J.ERIC MACES
• - amaecc�gtlisombass.cam - ... - - - --- -- - -
July 20,2021
VIA EMAIL
The Honorable Duane Peters
Brazos County Judge
200 S.Texas Ave., Suite 332
Bryan,TX 77803 _
-ftiers@brizoscduntytx.gov
RE: Evaluation of Potential Ordinance Prohibit Solid-Waste'in Brazos County .
- Dear Judge Peters:."
It is_my understanding that.the Brazos County Commissioners Court is interested in an'
evaluation of an Ordinance Prohibiting Solid Waste in Brazos County. Tlie legal services our firm
would provide concerning solid waste disposal issues would include the following:
_ a. . Conduct preliminary planning and assembly,of information u_s_e_ful and necessary_ for the..-
- evaluation of solid waste disposal issues. .
b.•'Attend and.participate in-up to two Commissioners Court•ineetings/hearings to discuss
solid waste'disposal issues.
• c:. Draft and-prepare any-documents.�related to this matter including, proposed Agendas,
Notices,Ordinances and Orders,as well as any other necessary documents.
d. Obtain and review any specific information requested by the Client concerning solid waste
issues and evaluate potential legal issues pertaining to solid waste disposal.
e. After'•approval' by-the Client, attend and ".participate in any Public Hearing-and/or :
Commissioners Court"meetings required for an Ordinance-Prohibiting Solid Waste
Disposal.in Austin County.
-Our firm-would provide the aforementioned services for Brazos County pursuant our ."
Retainer Agreement. See attached. As requested, I anticipate a proposed budget of$6,000.00 to .
$8,000.00 for these.services based on discussions with Bruce Erratt, General Counsel, Brazos "
County.'-
1W6
ounty.1We appreciate-your interest in our firm and we would be pleased to have the opportunity
to assist in this project. If you are interested in more information,' lease let us know.
:. Sinc rely, :.
. :Eric Magee _ �U
JEM/jm ..- ...
Enclosure
Brazos County Juvenile Justice Center
Detention Services Agreement
October 1,2021—September 30,2022
CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM
DETENTION OF JUVENILE OFFENDERS
SPACE AVAILABLE
STATE OF TEXAS §
COUNTY OF BRAZOS §
BRAZOS COUNTY JUVENILE BOARD
BRAZOS COUNTY JUVENILE JUSTICE CENTER
Detention Services
October 1,2021—September 30,2022
This contract and agreement for secure short-term detention of juvenile offenders is entered into by and between
Grimes County, acting by and through its duly authorized representative(hereinafter"Juvenile Probation")and
the Brazos County Juvenile Board,acting by and through its duly authorized representative and County Judge,
concerning detention residential services provided at the Brazos County Juvenile Justice Center (hereinafter
"the Facility")by the Brazos County Juvenile Services Department(hereinafter"Service Provider)pursuant to
license granted by the Texas Juvenile Justice Department and/or any other appropriate State agency with
licensure or regulatory authority over this facility.
PURPOSE
1.00 Whereas Grimes County,in order to carry out and conduct Its juvenile program In
accordance with the Juvenile Justice Code,Title IIi of the Texas Family Code has need of the use of detention
facilities to house and maintain children of juvenile age,who are referred to a detention facility for acl(s)of
delinquency or act(s)indicating a need for supervision,during pre-trial and pre-dispositional status by the Court,
The placement facility to be utilized is owned and operated by Brazos County and Service Provider,and Is
located at 1904 HWY 21 W.,Bryan,Texas 77803.
TERM
2.00 The term of this Agreement Is for 12 months commencing October 1,2021 —September 30,2022. It shall be
automatically renewed for one(1)year terms thereafter, commencing.October 1st and ending September 300 of
each year,unless one party notifies the other in writing,at least thirty(30)days prior to the expiration of said term.
of Its Intention to not renew this Agreement.
PROVISIONS OF SERVICES
f
3,01 Service Provider will provide:room and board,supervision twenty-four hours per day,seven days a week;routine
medical examination and treatment within the Facility (but shall not provide or pay for emergency examination,
treatment, or hospitalization outside the Facility);an approved education program;recreation facilities; and crisis
intervention to each child placed within the Facility.
3.02 If emergency .examination, EMS treatment, health care treatment and/or hospitalization outside the Facility
("Outside TreatrnenC)is required for a child placed in the Facility,the Administrator of the Facility is authorized to r
secure the Outside Treatment at the expense of Juvenile Probation and agrees to Indemnify and hold harmless
Service-Provider,.its..otficers,.directors, representatives,.agents,shareholders.and employees..from any And._all..... .. ?. . . ...
liability for charges for Outside Treatment. The Administrator shall notify the appropriate Juvenile Probation
officials of Outside Treatment within twenty-four(24)hours of Its occurrence.
3.03 Children from Juvenile Probation who are alleged to have engaged in delinquent conduct,or conduct Indicating
a need for supervision,as reflected in a Child in Need of Supervision Order(CINS)will be admitted to the facility
under the authority of any juvenile court having jurisdiction or its designated official, Children not released within 1
forty-eight(48)hours (excluding weekends and holidays)must have a detention hearing In the Grimes County
1
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Vol. _� Pg.
I
Brazos County Juvenile Justice Center
Detention Services Agreement
October I,2021—September 30,2022
Juvenile court In accordance with the Texas Family Code,Title III(Section 54.01). If the child is ordered detained, i
a certified copy of the detention order must be delivered to the detention Facility prior to the child's re-admission.
3.04 Each child placed In the Facility shall be required to follow the rules and regulations of conduct as fixed and
determined by-the facility administrator and staff of the Facility.
3,05 Acceptance of a child by the Facility will be determined by Brazos County Juvenile Facility Staff.Service Provider
reserves the right to refuse admission of any child deemed inappropriate. Service Provider has resolved to
operate the Facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore,
Service Provider will not accept children whose detention would prevent the Fatality from complying with the
f Juvenile Justice and Delinquency Prevention Act or those "juveniles who are charged with or has committed
offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of valid
k court order,or such non-offenders as dependent or neglected children."Section 223(a)(12)(A),Juvenile Justice
j Delinquency Prevention Act. No child who is Intoxicated or in need of Immediate medical attention win be
J accepted under any circumstances without having been seen,treated and released by a medical professional and
given written medical clearance.
i
3.06 if a child Is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the
i sole Judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the
program or combination of such conditions or.whose mental or physical conduct would or might endanger the
other occupants of the Facility,then the Service Provider shall notify Juvenile Probation of this determination.
3,07 The child shall immediately be removed from the Facility but in no event longer than twenty four(24)hours after
i notiflcatlon. It will be the responsibility of Juvenile Probation,at its expense,to provide for the transportation for
the removal of the child, Any child.not removed from the facility within 24 hours will be transported by Service
Provider to Juvenile Probation and Juvenile Probation will be charged the cost of staff, time and fuel for the
transportation.The daily rate of detention shall increase to$200.00 for any child not removed within the 24 hour
Period.
3.08 If a child is classified as being a High Risk Suicide and thus,per slate standards,is required to be placed on one-
on-one supervision, the daily rate of detention shall increase to$200.00 a day until the child no longer requires
one-on-one supervision,This rate Includes any partial day(s).
3.09 Any damage to county property or Juvenile facility fixtures will be paid for by the Juvenile Probation Department
and charges will be filed against the juvenile with the Brazos County Sheriffs Department.
3.10 Service Provider agrees that the facility will accept any child who qualifies,without regard to such child's religion,
race, creed,sex or national origin.
3.11 It is further understood and agreed by the parties that children placed in pre-adjudication care In the Facility
shall be removed from the Facility by the appropriate authorities from Juvenile Probation,or its agents,servants
or employees at the conclusion of,the ten (10) day working period authorized by the court order issued at the
conclusion of the Initial detention hearing by the Judge of the appropriate Juvenile court unless a new order has
been Issued authorizing the continued detention, and a copy of the new order has been delivered to the Facility,
or unless a waiver of the ten (10)working day hearing has been executed and a signed copy of the waiver is
received by the Facility. A copy of the order Issued pursuant to the waiver shall be furnished to the Facility The
same understanding and agreement between the parties exists with the exception that court orders may authorize
detention for up to fifteen(15)working days after the initial hearing and detention period.
3.12 It is further understood and agreed by the parties that,children may be released to the Probation Officer or other
appropriate authority.of Juvenile Probation pursuant to: (a) Item 3.05 (b) an Order of Release signed by the
Judge(s):of the Juvenile Court of Grimes.County. . .. _ ...... _. _
3.13 Service Provider shall be In compliance with all standards and requirements of the Texas Juvenile Justice
Department and all applicable State and Federal law.
3,14 Service Provider shall provide twenty(24)hour supervision for each child,including the supervision by detention
staff during sleeping hours in a Secure Facility.
2
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Vol. 22 Pg
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Brazos County JUVCnIIe Jnffiice Center
Detention Services Agrccmeni
October 1,2021—September 30,2022
3.15 Each child placed in the Facility shall be provided the opportunity to complete the Massachusetts Youth
Screening Instrument (MAYSI-2) as required by the Texas Juvenile Justice Department. Facility personnel
administering the MAYSI-2 shall be properly trained, sign the warning page, and document time and date
administered.The MAYSI-2 shall then be promptly provided to Juvenile Probation of the detaining county.
3.16 Each child placed in the Facility shall be enrolled in an educational program, Special steps shall be taken to
comply with requirements of Special Education students and their needs.
3.17 It is further understood and agreed by the parties that nothing in this contract shall be construed to permit
Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or Instruct Service
Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its
work, duties functions, or pertaining to the maintenance and operation of the Facility. However, It is also,
understood that the Juvenile Court of Grimes County shall control the conditions and terms of detention
supervision as to a particular child pursuant to the Texas Family Code,Section 51.12.
COMPENSATION
4.00 For and in consideration of the above-mentioned services,Juvenile Probation agrees to pay Service Provider the
sum of$100.00 per day;the cost includes any duration during a 24 hour period for each child.The dally rate shall
be paid to Service Provider for each day a child is In detention.The cost Is based on the projected actual cost of
care for children in the facility.
4.01 Every child shall receive basic detention services. Additional services that require or request special
accommodations, medications, including, but not limited to: psychological assessments, mental health care,
medical treatment, Chapter 55 evaluations (fitness to proceed), special accommodation services, Interpreters,
special dietary needs,will be paid for by the Department,
4.02 Psychological services may be provided to the child on an as needed basis at the request of the Juvenile
Probation Department and shall be paid for by the Department.If any Brazos County staff is required to testify in
any proceedings outside of Brazos County,the Department will reimburse Brazos County for any and all travel,
lodging, meals, or other expenses related to testifying in court Additionally, the Department shall pay Brazos
County$1001day for each day the staff is unable to report to work In Brazos County.The agreement to testify Is at
the sole discretion of Brazos County and upon Brazos County's ability to maintain adequate staffing.
4.03 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis.Said
invoice shall be submitted within ten(10)working days following the end of the invoiced month and shalt Include
information deemed necessary for adequate fiscal control, Including but not limited to:to be attributed to specific
clients if appropriate,date service was rendered,total daily cost,and total monthly cost.Each invoice received for
payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with
this Agreement. Invoices submitted by Service Provider In proper form shall be paid by Juvenile Probation in a
timely manner. if payments are not received Timely, acceptance of youth will be denied until full payment is
received,
4.04 Service Provider shall account separately for the receipt and expenditure of any and all state funds received
from
Juvenile Probation under this contract.Service Provider shall account separately for state funds received and
expended uUllztng the following Generally Accepted Accounting Practices(GAAP):
4.041 If Service Provider has an outside audit completed on a yearly basis which specifies
receipt and expenditure of State funds.Service Provider shall forward a copy of the
_.....annual outside audlt.to Juveni.le_Probation by.Marctt 1,fol.lowing the end.of,the fiscal. _. ..
year.
4,042. If Service Provider does not obtain an annual outside audit,then Service Provider shall
provide a separate accounting of funds received from Juvenile Probation In whole or in
part paid from state funds. The accounting shall clearly list the state funds received
from Juvenile Probation and account for expenditures of said funds including
documentation of appropriate expenditures as well as the year's tax forms and
3
g ... .
Brazos County JuveneeJustice Center
Detention Services Agrccmetn
October 1,2021—September 30,2022
documentation.The accounting shall be provided to Juvenile Probation thirty(30)days
prior to the renewal date of the contract.
4.05 It is understood and agreed by Service Provider that this Agreement Is funded in whole or In part with grant or
state funds and shall be subject to termination without penalty,either In whole or in part,if funds are not available
or are not appropriated by the Texas Legislature.
4.06 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Fiscal
Officer.Service Provider will not contact other department employees regarding any claims of payment.
4.07 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code
Section 231.006.
4.08 Except to the extent that a party to this Agreement seeks emergency judicial relief,the parties agree to negotiate
In good faith in an effort to resolve any disputes related to this contract that may arise,no matter when the dispute
may arise. If a dispute cannot be resolved by negotiation,the dispute shall be submitted to mediation before the
parties resort to arbitration or litigation.The parties shall choose a mutually acceptable mediator to mediate the
dispute,and the parties shall pay the costs of mediation services equally.
ADDITIONAL TERMS&AGREEMENTS
5.01 Prior to transporting a child to the Facility for placement in detention,Juvenile Probation shall call the Facility to
ensure the child, will be considered for acceptance. Placement of children by authorized officers of Juvenile
Probation may be denied as determined by the Facility.
5.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper
order/authorization from the Juvenile Court of Grimes County.
EXAMINATION OF PROGRAM&RECORDS.
6,01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate Its program of services
provided under the terms of this agreement and/or to review its record periodically.This examination and valuation
of the program may Include site visitation,observation of programs In operation,interview and the administration of
questionnaires to the staff of Service Provider and the children when deemed-necessary.
6,02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as
requested on forms provided by Juvenile Probation.
6,03 For purpose of evaluation, inspection, audlting or reproduction, Service Provider agrees to maintain and make
available to authorized representatives of the State of Texas or Juvenile Probation any and all books,documents
or other evidence pertaining to the costs and expenses of this Agreement
6.04 Service Provider will keep a record of services provided to Juvenile Probation under this Agreement,and upon
reasonable notice will provide information, records, papers, reports, and other documents regarding services
furnished as may be requested by Juvenile Probation. Service Provider will maintain the records(as referenced
above)for seven(7)years after the termination of this Agreement.
6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of
the State Auditor's Office,or any successor agency,to conduct an audit or investigation In connection with those
funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor In the
conduct_of the.:auditor investigation, including providing all records requested. Service Provider will ensure that
this clause concerning the authority to audit funds received Indirectly by sub contractors'fhrougl5 the'Servioe"
Provider and the requirement to cooperate Is Included in any subcontract it awards.
CONFIDEMfiALITY OF RECORDS
4
Brazos County Juvenile Justice Center
Detention Services Agreement
October 1,2021—September 30,2022
7.00 Service Provider shall maintain strict confidentiality of all information and records relating to children Involved in
Juvenile Probation, and shall not disclose the information except as required to perform the services to be
provided pursuant to this Agreement,or as may be required by law.
DUTY TO REPORT
8.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas
Administrative Code Chapter 358, or successor provisions, Service Provider,and any of Its employees, interns,
volunteers or contractors, shall report any allegation or Incident of abuse, neglect, exploitation, death or other
serious incident involving a child In a juvenile justice facility or Juvenile justice program in the following manner:
8.011 For all allegations and incidents except sexual abuse and serious physical abuse: within twenly-
four(24)hours from the time the allegation Is made,to the following:
Local law enforcement agency;and
Texas Juvenile Justice Department by submitting a TJJD incident Report Form to facsimile number
1-512-424-6716 (or 9 unable to complete the form within 24 hours, then by calling toll-free 1-877-
786-7263, followed by submitting the report within 24 hours of said call). In addition, for serious
Incidents, a treatment discharge form or other medical documentation that contains evidence of
medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice
Department within 24 hours of receipt;and
With respect to juveniles placed by Juvenile Probation,the TJJD Incident Report Form shall also be
sent to Juvenile Probation within 24 hours at facsimile number(936)825-1669 and Service Provider
shall contact Juvenile Probation by telephone at(936)873-3921 within 24 hours.
8.012 For allegations and incidents of sexual abuse or serious physical abuse:
Local law enforcement agency Immediately, but no later than one(1)hour from the time a person
gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial
report shall be made by phone to law enforcement;
Texas Juvenile Justice Department shall be notified Immediately, but no later than four(4) hours
from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual
abuse. The initial report shall be made by phone by calling toll-free 1-877-786-7263. Within 24
hours of the report by phone, the completed TJJD Incident Report Form shall be submitted by
facsimile number 1-512424-6716 or by email at abuseneQlect(UMIld.texes,pov and
With respect to children placed by Juvenile Probation,the TJJD Incident Report Form shall also be
sent to Juvenile Probation within 24 hours at facsimile number(936)825-1669.
8.02 Allegations Occurring Outside the Facility. Any person who witnesses,learns of,receives an oral or written
statement from an alleged victim or other person with knowledge or who has a reasonable bellef as to the
occurrence of alleged abuse, neglect,exploitation,death or other serious Incident involving a juvenile,but that is
not alleged to Involve an employee,'Intem,volunteer, contractor, or service provider of a program or facility,shall
be immedleteiy reported to law enforcement or to other appropriate governmental unit as required In Texas
Family Code Chapter 261.
8.03 As used within this Agreement:
8.031 An allegation or incident includes the witnessing,learning, or receiving an oral or written statement from
an alleged victim or other person with reasonable belief or knowledge as to the occurrence are n alleged
abuse,neglect,exploitation,death or other serious incident Involving a juvenile In a juvenile justice facility
or juvenile justice program.
8032 A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth-on-youth
physical assault or youth sexual conduct,
S
draws Counly Juvenrte Jusllco Center
Dacniloe Services Agreement
October 1.2021—Scptcmber30,2022
8.033 Sexual abuse is conduct committed by any person agalnet a juvenile that includes sexual abuse by
contact or sexual abuse by non-contact.
8.034 Serious physical abuse Is bodily harm or condition that resulted directly or indirectly from the conduct that
formed the basis of an allegation of abuse, neglect or exploitation,if the bodily hart or condltlon requires
medical treatment by a physician, physician assistant, licensed nurse practltloner, emergency medical
technician,paramedic or dental.
8.035 A juvenile justice facility is a facility, Including Its premises and affiliated sites, whether contiguous or
detached,operated wholly or partly by or under the authority of the governing board,juvenile board or by
a private vendor under a contract with the governing board, juvenile board or governmental unit that
serves juveniles under juvenile court jurisdiction. The term Includes: a public or private juvenile post-
adjudication secure correctional facility required to be certified In accordance with the Texas Family Code;
and a public or private non-secure juvenile post adjudication residential treatment facility housing
juveniles under juvenile court jurisdiction.
8.036 A juvenile justice program is a program or department operated wholly or partly by the governing board,
juvenile board or by a private vendor under contract with the governing board or juvenile board that
serves juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term Includes a
juvenile justice alternative education program and a non-residential program that serves juvenile
offenders while under the jurisdiction of the juvenile court or juvenile.board jurisdiction and a juvenile
probation department.
CRIMINAL HISTORY SEARCHES
9.01 Criminal history searches shall be conducted by Service Provider for any and all of Its employees, inters,
volunteers or contractors providing services In a juvenile justice facility or juvenile justice program that may have
direct unsupervised access to children in the facility or program.
9,2 Criminal history searches shall include the following: ;
9.021 Texas criminal history fingerprint-based criminal history background search through the Texas
Department of Public Safety.
9.022 Local law enforcement sex offender registration records check through the Public Sex Offender
Registry on the Texas Department of Public Safety website.
9.023 Federal Bureau of Investigation fingerprint-based criminal history background search at the
National Crime Information Center;Internet-based searches shall not be used to conduct this background
search.
3
9.03 A copy of the Initial criminal history report required by this Agreement and any reports reflecting subsequent
criminal activity shall be maintained for monitoring purposes for whichever of the following occurs later: duration
of the Individual's employment or period of service; minimum of three (3)years; or until any pending litigation,
claim,audit or review and all questions arising therefrom have been resolved. !
9.04 As used within this Agreement,a disqualifying criminal history is a history that Includes any one of the following:
9.041 A felony conviction against the laws of this state,another state,or the United States within the past
ten(10)years;
9.042 A deferred adjudication for a felony against the laws of this state, another state, or the United
States
within the past ten(10)years;
9.043 A current felony deferred adjudication,probation or parole:
6
Vol. 7'T pg.�—�
Brazos County Juvenfie Justice Center
Detention Services Agreement
October 1.2021—September A 2022
9.044 A jailable misdemeanor conviction against the laws of this state,another state,or the United States
within the past five(5)years;
9.045 A deferred adjudication for a jallable misdemeanor against the laws of this state,another state,or the
United States within the past five(6)years;
i
9.046 A current jailable misdemeanor deferred adjudication,probation or parole;or
9.047 The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal
Procedure,
9.05 In addition to the criteria and time frames set forth In the above definition of disqualifying criminal history, an
individual must not have direct unsupervised access to children In a facility or program until at least one year has
elapsed since the completion of any period of Incarceration,community supervision,or parole.
9.06 Any of Service Provider's employees, Interns,volunteers or contractors with.a disqualifying criminal history shall
be prohibited from having direct unsupervised access to children In a juvenile justice facility or a juvenile justice
program.
9.07 Juvenile Probation reserves the right, In Its sole discretion, to prohibit any individual with a prior criminal history
from being placed In a position that Involves direct unsupervised contact with children.
DISCLOSURE OF INFORMATION
10.01 Service Provider warrants that, prior to entering this contract, It has verified and disclosed the following
Information to Juvenile Probation,and agrees that it shall have an ongoing affirmative duty under this Agreement
to promptly ascertain and disclose in sufficient detail this same Information to Juvenile Probation:
10.011 Any and all corrective action required by any of Service Provider's licensing authorities;
Any and all litigation filed against Service Provider,or against its employees,interns,volunteers,subcontractors,
agents and/or consultants that have direct contact with children;
10.012 Any arrest of any employee,intern,volunteer,subcontractor,agent and/or consultant of Service Provider
that has direct contact with children;
10,013 Any finding of"Reason to Believe"by a state regulatory agency in a child abuse,neglect and exploitation
Investigation where an employee,intern,volunteer,subcontractor,agent and/or consultant of the Service Provider
that has direct contact with children was the alleged or designated perpetrator;
10,014 The identity of any of the Service Provider's employees,Interns,volunteers,subcontractors,agents and/or
consultants that have direct contact with children that are registered sex offenders;and
10.015 The Identity of any of Service Provider's employees, Intems, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that have a criminal history. For the purpose of this Agreement,
the term "criminal.history"shall include: (1) current felony or misdemeanor probation or parole; (2) a felony
conviction or deferred adjudication within the past ten years;or(3)a jailable misdemeanor conviction or deferred
adjudication within the past five years.
10.02 Service Provider agrees and .understands it has an affirmative and ongoing duty to ascertain and disclose to
Juvenile Probation any and all of the foregoing Information as to any individual,whether an existing employee,
Intern,volunteer,subcontractor,agent and/or consultant of the Service Provider,prior to placing that individual in
a position that Involves direct unsupervised contact with juveniles In a juvenile justice facility or juvenile justice
program.
7
Brazos County Juvenile Justice Center
Detention Services Agreement
October 1.2021—September 30,2022
EQUAL OPPORTUNITY
11.00 Service Provider agrees to.respect and protect the civil and legal rights of all children and their parents.it will not
unlawfully discriminate against employee,prospective employee,child,childcare provider,or parent on the basis
of race,sex, religion,disability or national origin.Service Provider shall abide by all applicable federal,state and
local laws and regulations.
ASSIGNMENT&SUBCONTRACT
12.00 Service Provider may not assign or subcontract any of Its rights, duties and /or obligations allsing out of this
Agreement without the written consent of Juvenile Probation.
OFFICIALS NOT TO BENEFIT
13.00 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public
officials of the governing body of the locality or localities in which the project Is situated or being carried who
exercise any functions or responsibilities In the project,shall participate In any decision relating to this Agreement
which affects or conflicts with his/her personal interest or have any personal or pecuniary interest,direct or Indirect,
In this Agreement or the proceeds thereof.
DEFAULT
14,00 Juvenile Probation may,by written notice of default to Service Provider,terminate the whole or any part of this
Agreement,as it deems appropriate,in any one of following circumstances:
14.001 If Service Provider fails to perform the work called for by this Agreement withln the time specified
herein or any extension thereof;or
14.012 If Service Provider falls to perform any of the other material provisions of this Agreement,
Including failure to achieve the defined goals,outcomes,and outputs,or so falls to prosecute the work as
to endanger the performance of this Agreement In accordance with Its terms and In either of these two
circumstances after receiving notice of default,Service Provider does not cure such failure within a period
of ten(10)days.
TERMINATION
15.01 This Agreement maybe terminated for any reason:
15.011 By either parry upon ten(10)days written notice to the other party of the Intention to terminate;or
15.012 Upon expenditure of.avallable funds.
15.02 If at any time during the term of this agreement Juvenile Probation, In Its sale discretion, determines that the
safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may Immediately
suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the
Service Provider.
WAIVER OF SUBROGATION
16.00 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its
employees,agents,owners, officers, or subcontractors against Juvenile Probation.Service Provider also waives
_ any rights It may have to Indemnification from Juvenile Probation.
8
Vd. vel pg, 9
Brazos County Juvenlle Justice Center
Detention Services Agreement
October 1,2021—September 30,2022
REPRESENTATIONS&WARRANTIES
17.01 Service Provider hereby represents and warrants the following:
170.011 That It has all necessary right,title,license and authority to enter Into this Agreement;
i
17.012 That it is qualified to do business In the State of Texas;that it hold all necessary licenses and staff
certifications to provide the type(s)of services being contracted for;that it is in compliance with ail
statutory and regulatory requirements for the operations of its business and that there are no taxes due and
owing to the State of Texas,the County of Brazos or any political subdivision thereof; i
i
17,013 Brazos County will maintain In force policies of general liability Insurance against loss to any person I
($100,000.00)or property occasioned by acts ($100,000.00)or omissions of Service Provider providing limits of
$300,000.00 per occurrence for bodily injury and$100,000.00 per occurrence of property damage. Certificate of
Llabllity Insurance shall be furnished to Juvenile Probation. Furthermore Juvenile Probation shall be notified
immediately upon any changes In the status of the insurance policy and shall promptly furnish updated certificates i
of Insurance to Juvenile Probation,
17.0.14 That all of Its employees, interns,volunteers, subcontractors, agents and/or consultants will be properly I
trained to report allegations or Incidents of abuse,exploitation,neglect,death or serious Incidents Involving a child
under the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code Chapter
261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect, i
exploitation, death or serious incidents; and that,if it has employees, interns, volunteers, subcontractors, agents
and/or consultants that have contact with children In a Juvenile justice facility or juvenile justice program, then it
shall prominently post in all public and staff areas of any and all of Its offices/facilities, both the English and
Spanish language versions of the following official notice forms that are available on the Texas Juvenile Probation i
Commission website: Notice to Public Regarding Abuse, Neglect and Exploitation and Notice to Employees
Regarding Abuse,Neglect and Exploitation.
TEXAS LAW TO APPLY 1
i
18.00 This Agreement shall be construed under and In accordance with the laws of the State of Texas, and all i
obligations of the parties created hereunder are performable in Brazos County,Texas.
VENUE
19.00 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County,Texas.
LEGAL CONSTRUCTION
20.00 1n case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid,
illegal, or unenforceable In any respect, such invalidity,Illegality, or unenforceable provision shall not affect any
other provision thereof and this Agreement shall be construed as If such Invalid, Illegal or unenforceable
provision had never been contained therein.
PRIOR AGREEMENTS SUPERSEDED
21.00 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior
understandings or written or oral Agreement between the parties respecting the within subject matter.
is Contract and Agreement is executed with the declared intention of the parties that this Contract and
Agreement is a contract providing for the care of children who have.allegedly committed an act of delinquency or
an act indicating a need for supervision, and payment for such care will be made by Juvenile Probation for the
children placed in the Facility by the Judge of Grimes County having juvenile jurisdiction.
PRISON RAPE ELIMINATION ACT
9
,
V0 f
Brazos County Juvenile Justice Center
Delention Services Agreement
October 1,2021—September 30,2022
22.00 Service Provider shall adopt and comply with all federal,state, county, and city laws,ordinances, regulations and
standards applicable to the provision of services described herein and the performance of all obligations
undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which
establishes a zero-tolerance standard against sexual abuse and sexual harassment of incarcerated persons,
Including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse and
sexual harassment in facilities housing adult and Juvenile Offenders.[PREA§115.312(a)]
Under PREA, Service Provider Is complying with PREA standards[PREA§115,312(b)]and shall make available
to the CJPO all Incident-based aggregated data reports of sexual abuse at its facility within 24-hours of the
allegation,and all such data may be requested by the Department of Justice from the previous calendar year no
later than June 3011[PREA§115.387(e)and(f)]
Grimes County Brazos County Juvenile Justice Center
Probation Department
Sherrie Barratt Linda Ricketson
Chief Juvenile Probation Officer Executive Director
Gr' es o ty
Kuthorize40' cia
BRAZOS COUNTY COMMISSIONERS COURT
ON k ! — 20 oLl , FULLY EXECUTED IN DUPLICATE,EACH OF
Wl AL L FORCE AND EFFECT OF AN ORIGINAL.
By;
Duane Peters,County Judge
_.Chairman,-Juvenile Board
200 S.Texas Ave.,Ste.332
Bryan,TX 77803
Phone:979-3614102
Fax;979-363-4503
]0
fig.
Vol. �-
?,EXAM
RE: FY 2022 SAVNS Grant Contract
Contract Number: 2218394
Grantee: Brazos County
Amount: $30,143.66
Executed: 9/17/2021 1 3:24 PM CDT
Term: September 1,2021—August 31,2022
Budget Coding:
ORG PCA Agy Obj
966 10352 5137
Vol. pg. oZ
SAVNS MAINTENANCE GRANT CONTRACT
OAG Contract No. 2218394
This grant contract ("Grant Contract") is executed between the Office of the Attorney General
(OAG) and Brazos County
(GRANTEE) for certain grant funds. The OAG and GRANTEE may be referred to in this Grant
Contract individually as "Party" or collectively as "Parties."
SECTION 1. PURPOSE OF THE CONTRACT
The purpose of the OAG Statewide Automated Victim Notification Service (SAVNS) grant
program is to assist Texas counties and other entities in maintaining a statewide system that will
provide relevant offender release information, notification of relevant court settings or events to
crime victims and other interested individuals, promote public safety, and support the rights of
victims of crime. To ensure a standard statewide service to a variety of political subdivisions of
the State of Texas,including counties, county Sheriffs,clerks and attorneys,district attorneys,and
courts ("Participating Entities"), including GRANTEE, the OAG makes grant funds available for
eligible expenses related to SAVNS services delivered to GRANTEE by the vendor certified by
the OAG.
The OAG published a Request for Offer(RFO)for Statewide Automated Victim Services May 11,
2019. After an evaluation of offers,the OAG identified, certified, and entered into a contract with
a single vendor to provide statewide automated victim notification services ("SAVNS Services").
The initial term of the OAG Vendor Certification and Service Agreement ("OAG Certification
Agreement") is/was from September 1, 2019 to August 31, 2020 ("Initial Term"). On June 25,
2020, OAG exercised its right to renew the OAG Certification Agreement with the renewal term
to begin on September 1, 2020 and end on August 31, 2022 ("First Renewal Term"). The vendor
certified to provide the services is Appriss, Inc., ("Certified Vendor"), a Kentucky corporation
authorized to do business in Texas.
SECTION 2. TERM OF THE CONTRACT
This Grant Contract shall begin on September 1,2021 and shall terminate August 31,2022,unless
it is terminated earlier in accordance with another provision of this Grant Contract.
SECTION 3. GRANTEE'S CONTRACTUAL SERVICES
3.1. Grantee Participating Entity Service Contract. GRANTEE shall execute a service
agreement with the Certified Vendor to provide services consistent with, and subject to the
limitations contained in, the OAG Certification Agreement and documents incorporated therein.
SAVNS Contract-FY 2022
Page 1 of 23
Vol. 31f Pg. 3
Specifically, the Participating Entity Service Contract attached hereto as Exhibit B shall be used
by GRANTEE in entering into a contractual relationship with the Certified Vendor. All grant
funds provided under this Grant Contract shall be conditioned on the GRANTEE's use of the
exemplar Participating Entity Service Contract,as attached hereto,and in addition to any requisite
amendment, renewal, or extensions made or otherwise exercised by GRANTEE pursuant to
Section 1 therein. GRANTEE further acknowledges and agrees that no changes or modifications
may be made to the Participating Entity Service Contract or to any executed Participating Entity
Service Contract between GRANTEE and the Certified Vendor, except as specifically authorized
within this Grant Contract in Section 3.1.1 below, as otherwise separately authorized by the OAG
in writing, or to accomplish an amendment,renewal, or extension made or otherwise exercised by
GRANTEE pursuant to Section 1 therein. Notwithstanding the foregoing, GRANTEE is
encouraged to negotiate and include additional terms and conditions individually tailored to meet
the GRANTEE's unique needs related to the SAVNS program, only to the extent any such
additional terms and conditions do not limit or otherwise conflict with the exemplar Participating
Entity Service Contract as attached hereto as Exhibit B.
3.1.1 Authorized Modifications to the Participating Entity Service Agreement.
GRANTEE is hereby authorized, without additional approval of the OAG, to include
additional terms, conditions, or requirements related to the following sections of the
Participating Entity Service Agreement as attached hereto as Exhibit B:
a. 6 Additional Services: GRANTEE may require, negotiate, and include
additional terms or conditions relating to the mutual agreement, provision,
and payment for Additional Services that do not otherwise modify, impact,
or limit the services required under the exemplar Participating Entity
Service Agreement;
b. Section 7.1 Performance Reports: GRANTEE may require reports relating
to the performance standards and requirements of the SAVNS system under
the exemplar Participating Entity Service Agreement;
C. Section 7.2 Performance Remedies: GRANTEE may require additional
terms or conditions relating to the calculation and withholding mechanism
for Certified Vendor's failure to meet its performance requirements the
exemplar Participating Entity Service Agreement;
d. Sections 9.2(a) and 9.2(b)(iii) Standard of Care: GRANTEE may require
Certified Vendor to comply with its own internal security standards, in
addition to any security standards included in the exemplar Participating
Entity Service Agreement, and incorporate such standards into the
Participating Entity Service Agreement by reference;
e. Sections 9.3(b), 9.3(c). and 9.3(d) Information Security: GRANTEE may.
require Certified Vendor to comply with its own internal security standards,
in addition to any security standards included in the exemplar Participating
Entity Service* Agreement, and incorporate such standards into the
Participating Entity Service Agreement by reference;
L Section 9.4(b)(iv) Security Breach Procedures: GRANTEE may require
SAVNS Contract-FY 2022
Page 2 of 23
Vol. t � Pg. �4
Certified Vendor to comply with its own internal security standards, in
addition to any security standards included in the exemplar Participating
Entity Service Agreement, and incorporate such standards into the
Participating Entity Service Agreement by reference;
g. Section 9.5 Oversight of Security Compliance: GRANTEE may require
Certified Vendor to comply with its own internal security standards, in
addition to any security standards included in the exemplar Participating
Entity Service Agreement, and incorporate such standards into the
Participating Entity Service Agreement by reference;
h. Section 10.4 Exclusions: GRANTEE may require Certified Vendor to
comply with its own internal security standards, in addition to any security
standards included in the exemplar Participating Entity Service
Agreement, and incorporate such standards into the Participating Entity
Service Agreement by reference;
i. Section 12.1 Limitation of Liability: The Certified Vendor may request a
limitation of liability to be included. It is incumbent on the GRANTEE to
determine if the proposed limitation is sufficient,permissible under
applicable state and local law, and whether or not to include and
incorporate such limitation into the Participating Entity Service
Agreement;
j. Section 12.2 Indemnification: GRANTEE may require, negotiate, and
include additional or alternative indemnification provisions,to the extent
such provisions are permissible under applicable state and local law, either
in addition to or in lieu of those included within the Participating Entity
Service Agreement; and
k. Section 14.5 Dispute Resolution: GRANTEE may require specific dispute
resolution provisions compliant with its local laws,regulations, and other
policies applicable to the GRANTEE.
3.1.2 Executed Copy of Financial Participating Entity Service Contract Required.
GRANTEE is hereby placed on immediate financial hold, consistent with Section 9.2 of
this Grant Contract,and will remain on financial hold until OAG receives an executed copy
of the Participating Service Contract along with any requisite amendment, renewal, or
extensions made or otherwise exercised by GRANTEE pursuant to Section 1 therein in
accordance with and as required by this section. To the extent the executed Participating
Entity Service Contract includes any additional terms or conditions that limit or otherwise
conflict with the exemplar Participating Entity Service Contract as attached here as Exhibit
B, the GRANTEE will continue to remain on financial hold until GRANTEE provides
OAG an executed Participating Service Contract in accordance with and as required by this
section and consistent with the exemplar Participating Entity Service Contract as attached
here as Exhibit B.
3.2 Grantee Maintenance Plan. GRANTEE agrees to establish and follow a "Maintenance
Plan." The Maintenance Plan, at a minimum,will be designed to accomplish the following: make
SAVNS Contract-FY 2022
Page 3 of 23
S
. Pg. J
available offender information that is timely, accurate, and relevant to support the SAVNS
Services; verify the Certified Vendor's performance according to the Participating Entity Service
Contract; satisfactorily discharge GRANTEE's obligations as described in the Participating Entity
Service Contract; and identify and dedicate GRANTEE staff,resources, and equipment necessary
to maintain the SAVNS services in the Participating Entity Service Contract.
3.3 GRANTEE Service Levels. In addition to other service levels that the GRANTEE may
impose, GRANTEE will inspect, monitor, and verify the performances required of the Certified
Vendor as provided in the Participating Entity Service Contract as well as this Grant Contract.
GRANTEE will execute a Participating Entity Service Contract with the Certified Vendor for the
term of this Grant Contract. GRANTEE will verify that input data(the jail and court data elements
used by the SAVNS system) is entered accurately and on a timely basis.
GRANTEE will allow on-site monitoring visits to be conducted by OAG or its authorized
representative.
3.4 Cooperation with Statewide Stakeholders. GRANTEE will reasonably cooperate with
and participate in Statewide Stakeholder meetings and efforts to monitor and improve the SAVNS
services on a statewide basis. GRANTEE may reasonably agree to designate third-parties to assist
the OAG, GRANTEE, and the other Statewide Stakeholders in the overall monitoring,inspection,
and verification of the Certified Vendor's performances.
3.5 E-Vine Upgrade and Cooperation for Implementation. As part of the Grant Contract
award and certification by the OAG,the Certified Vendor will begin transitioning to a new system
to deliver the SAVNS services known as"E-Vine"with an expected completion by early FY 2023.
E-Vine will provide the GRANTEE enhanced functionality and services such as a Service Provider
Directory, an Offender Watch List, a Contact List, a quick escape button and Interactive Voice
Response Technology. To facilitate this transition, funds for the E-VINE upgrade costs have been
added to this Grant Contract. The Certified Vendor will perform work on the transition to E-Vine
throughout the next three years and will bill E-Vine costs on a quarterly basis and in addition to
the regular SAVNS maintenance fees. The OAG will advise GRANTEE of any associated
transition activities as needed and GRANTEE shall reasonably cooperate with the Certified
Vendor in these transition activities.
3.6 Scope of Services. For the purpose of this Grant Contract, the requirements, duties, and
obligations contained in Section 3 of this Grant Contract are collectively referred to as the"Scope
of Services." As a condition of reimbursement, GRANTEE agrees to faithfully, timely, and in a
good and workman-like manner implement and maintain the services in compliance with the Scope
of Services. GRANTEE shall bear full and sole responsibility for the integrity of the fiscal and
programmatic management of its SAVNS program.
3.7 Special Conditions. The OAG may, at its sole discretion, impose additional requirements
not specifically provided for in this Grant Contract based on a need for information, ("Special
Conditions")on GRANTEE,without notice and without amending this Grant Contract. The OAG,
SAVNS Contract-FY 2022
Page 4 of 23
Volo 34 1 Pg. 91y
at its sole discretion, may supplement, amend, or adjust the Special Conditions of this Grant
Contract. The imposition of any Special Conditions places GRANTEE on immediate financial
hold, consistent with section 9.2, without further notice,until all Special Conditions are satisfied.
SECTION 4. GRANTEE'S OBLIGATIONS AND REQUIRED REPORTS
4.1 General Matters
4.1.1 Required Reports; Form of Reports; Filings with the OAG. GRANTEE shall forward
to the OAG all applicable reports and forms as specified by the OAG.GRANTEE shall ensure that
it files each document or form required by the OAG in an accurate and timely manner. Unless
filing dates are given herein, all other reports and other documents that GRANTEE is required to
forward to the OAG shall be promptly forwarded. From time to time, the OAG may require
additional information from GRANTEE.
4.1.2 Cooperation; Additional Information. GRANTEE shall cooperate fully with the OAG.
In addition to the information contained in the required reports,other information may be required
as requested by the OAG.
4.1.3 Notification of Changes in Organization, Changes in Authorized Official or Grant
Contact. GRANTEE shall submit written notice to the OAG of any change in the following:
GRANTEE's name; contact information; key personnel, officer, director or partner; organizational
structure; legal standing; or authority to do business in Texas. Such notice shall be provided, when
possible,in advance of such change,but in no event later than ten(10)business days after the effective
date of such change. A change in GRANTEE's name requires an amendment to the Grant Contract.
To change an Authorized Official, GRANTEE must submit a written request on GRANTEE's
letterhead, with an original signature of someone with actual authority to act on behalf of
GRANTEE. To change the grant contact, GRANTEE must submit a written request on
GRANTEE's letterhead signed by an Authorized Official.
4.1.4 Standards for Financial and Programmatic Management. GRANTEE and its
governing body shall bear full and sole responsibility for the integrity of the fiscal and
programmatic management of the organization including financial and programmatic policies and
procedures to ensure the integrity of the fiscal and programmatic management of the organization.
Such fiscal and programmatic management shall include but is not limited to the following:
accountability for all funds and materials received from the OAG; compliance with OAG rules,
policies and procedures, and applicable federal and state laws and other applicable requirements;
and correction of fiscal and program deficiencies identified through self-evaluation and/or the
OAG's monitoring processes. Ignorance of any contract provisions or other requirements
referenced in this Grant Contract shall not constitute a defense or basis for waiving or failing to
comply with such provisions or requirements.
SAVNS Contract-FY 2022
Page 5 of 23
Vol. I� ��
GRANTEE shall develop,implement,and maintain appropriate financial management and control
systems. The systems must include budgets that adequately reflect all functions and resources
necessary to carry out authorized activities and the adequate determination of costs; accurate and
complete payroll, accounting, and financial reporting records; cost source documentation;
effective internal and budgetary controls; allocation of costs; and timely and appropriate audits
and resolution of any findings and applicable annual financial statements, including statements of
financial position, activities, and cash flows, prepared on an accrual basis in accordance with
Generally Accepted Accounting Principles or other recognized accounting principle.
4.1.5 Security and Confidentiality of Records. GRANTEE shall establish a method to secure
the confidentiality of records required to be kept confidential by applicable federal or state law,
rules or regulations. This provision shall not be construed as limiting the OAG's access to such
records and other information.
4.1.6 Public Information Act. Information, documentation, and other material in connection
with this contract or the underlying grant may be subject to public disclosure pursuant to Chapter
552 of the Texas Government Code (the "Public Information Act"). In accordance with Section
2252.907 of the Texas Government Code,GRANTEE is required to make any information created
or exchanged with OAG, the State of Texas, or any state agency pursuant to the contract, and not
otherwise excepted from disclosure under the Texas Public Information Act, available in a format
that is accessible by the public at no additional charge to OAG, the State of Texas, or any state
agency.
4.2 Programmatic Reports
4.2.1 Service Reports. GRANTEE shall submit service delivery reports, programmatic
performance reports and other reports to the extent requested by OAG,in a format and on a timely
basis, as established by the OAG. GRANTEE will submit other reports as requested by the OAG.
4.2.2 Written Explanation of Variance. GRANTEE shall provide a written explanation to the
OAG on a quarterly basis to the extent that the performance of the SAVNS system, the Certified
Vendor, or the GRANTEE varies from the projected performance thereof as provided in the
Maintenance Plan required by Section 3.2 hereunder. In addition to the written explanation,
GRANTEE shall promptly answer any questions from the OAG, whether in writing or otherwise,
in connection with the quarterly and annual reports presented to the OAG.
4.2.3 Other Program Reports. GRANTEE shall cooperate fully in any social studies,fiscal or
programmatic monitoring, auditing, evaluating, and other reviews pertaining to services rendered
by GRANTEE,which may be conducted by the OAG or its designees.
GRANTEE shall submit service delivery reports required by the contract or self-evaluations of
performance and other reports requested by the OAG in appropriate format and on a timely basis
and make available at reasonable times and for reasonable periods client records and other
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programmatic or financial records, books, reports, and supporting documents for reviewing and
copying by the OAG or its designees.
4.2.4 "Problem Log." GRANTEE shall establish a "Problem Log" that records all problems
noted with the SAVNS system, including, but not limited to, system down time, system outages,
and equipment failure. The Problem Log will provide when the problem was identified, to whom
the problem was referred, steps taken to resolve the problem,and when the problem was resolved.
GRANTEE shall provide OAG with any and all Problem Logs at OAG's request.
4.3 Financial Matters
4.3.1 Annual Budgets. With regard to the use of funds pursuant to this Grant Contract,
GRANTEE will immediately review the budget for the fiscal year and the allowable expenditures,
as shown on Exhibit A.
4.3.2 Quarterly Requests for Reimbursement. OAG grant funds will be paid on a cost-
reimbursement basis no more frequently than quarterly pursuant to the process below. The
OAG shall only reimburse actual and allowable allocable costs incurred and paid by
GRANTEE during the term of this contract. The OAG is not obligated to reimburse
expenses that were incurred prior to the commencement or after the termination or
expiration of this contract. Any payments made by the OAG shall not exceed the actual
and allowable allocable costs of GRANTEE to obtain services from the Certified Vendor
for services within the "scope of services" of this contract. GRANTEE will submit to the
OAG requests for reimbursement for the actual and allowable allocable costs incurred by
GRANTEE to obtain services from the Certified Vendor for services within the "scope of
services" of this Grant Contract. GRANTEE is responsible for submitting its invoices to
the OAG in an accurate and timely manner. The requests for reimbursement must be
accompanied-by supporting documentation as required by the OAG. The OAG may from
time to time require different or additional supporting documentation.
a. GRANTEE shall submit a request for reimbursement to the OAG for the prior
quarter by the fifth (5th) of the next month following the end of each quarter. The four
quarters for each fiscal year covered by the term of this Grant Contract end respectively on
November 30, February 28,May 31, and August 31.
b. GRANTEE shall include a verification with its request for reimbursement stating
that the GRANTEE received the services from the Certified Vendor during the preceding
quarter and incurred the actual and allowable allocable costs for which GRANTEE seeks
reimbursement.
C. If GRANTEE does not submit the required request for reimbursement and
verification to the OAG within forty-five(45) days of the next month following the end of
any quarter, the OAG will determine what steps will be taken next, including placing the
Grant Contract on financial hold or terminating the Grant Contract. If an OAG Grant
Contract is placed on financial hold or terminated, the GRANTEE remains responsible for
any contractual obligation it has with Certified Vendor. The OAG will not be responsible
for collection efforts on behalf of the Certified Vendor.
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Vol. 55L— Pg. g
4.3.3 Limited Pre-Reimbursement Funding to GRANTEE. Notwithstanding Section 4.3.2
above,the OAG,may,at its sole discretion,provide limited pre-reimbursement funding for
reimbursable expenses to GRANTEE. This limited funding is not preferred and may be
allowed upon submission of the following written documentation supporting the request:
a. A fully executed Participating Entity Services Agreement with the Certified Vendor
for the time period covered by this Grant Contract;
b. An invoice from the Certified Vendor which includes the dates covered under this
Grant Contract;
C. A completed OAG form "Verification of Continuing Production Record" which
shall be provided by the OAG upon request;
d. An invoice to the OAG that complies with the requirements of the OAG; and
e. A written justification, signed by the Authorized Official or the Authorized
Official's designee, explaining the need for pre-reimbursement funding.
4.3.4 Fiscal Year End Required Reports. GRANTEE shall submit fiscal year-end required
reports that shall be received by the OAG on or before October 15 of each year covered by the
term of this Grant Contract. The year-end reports shall include the following:
a. Record of Reimbursement. GRANTEE will submit a reconciled record of its expenses
for the prior fiscal year.
b. Equipment Inventory Report. To the extent the purchase of equipment is authorized
under this grant and GRANTEE purchases equipment is purchased with grant funds.
GRANTEE will submit an Equipment Inventory Report which provides a record of the
current inventory of items purchased, disposed of,replaced or transferred for any
equipment that was purchased with grant funds.
4.3.5 Annual Independent Financial Audit Report. GRANTEES that are required to undergo
a single audit or Annual Independent Financial Audit by statute, regulation, or organizational
policy must complete and submit the Single Audit or Annual Financial Audit of the complete
program and/or organization and management letter of the audit findings within nine months of
the end of the fiscal year of the agency.The audit will meet Uniform Administrative Requirements,
Cost Principles, and Audit Requirements for Federal Awards 2 CFR 200 and Texas Grant
Management Standards (TxGMS) requirements. Additionally, the Annual Independent Financial
Audit will meet Generally Accepted Government Auditing Standards in the event a Single Audit
is not required. GRANTEES whose expenditures require the completion of a Single Audit, must
submit a Single Audit to the OAG, an Annual Independent Financial Audit will not satisfy the
audit requirement. GRANTEES who do not meet the expenditure threshold of the Single Audit
and are not required by statute,regulation, or organizational policy to complete an Annual Audit,
are not required to submit an Annual Audit to the OAG.
4.3.6 Close Out Invoice GRANTEE shall submit a final invoice not later than forty-five (45)
days after the earlier of(1)the termination of this Grant Contract;or(2)the end of each state fiscal
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Vol. 341 Pg. l 0
year covered by the term of this Grant Contract.
4.3.7 Refunds and Deductions. If the OAG determines that an overpayment of grant funds
under this Grant Contract has occurred, such as payments made inadvertently,pre-reimbursement
payments that were not expended, or payments made but later determined not to be actual and
allowable allocable costs, the OAG may seek a refund from GRANTEE and/or the Certified
Vendor. The OAG, in its sole discretion, may offset and deduct the amount of the overpayment
from any amount owed as a reimbursement under this Grant Contract, or may choose to require a
payment directly from GRANTEE and/or the Certified Vendor rather than offset and deduct any
amount. GRANTEE and/or the Certified Vendor shall promptly refund any overpayment to the
OAG within thirty (30) calendar days of the receipt of the notice of the overpayment from the
OAG unless an alternate payment plan is specified by the OAG.
4.3.8 Purchase of Equipment; Maintenance and Repair; Title upon Termination.
GRANTEE shall not give any security interest, lien or otherwise encumber any item of equipment
purchased with contract funds. GRANTEE shall permanently identify all equipment purchased
under this Grant Contract by appropriate tags or labels affixed to the equipment. GRANTEE shall
maintain a current inventory of all equipment, which shall be available to the OAG at all times
upon request; however, as between the OAG and GRANTEE title for equipment will remain with
GRANTEE.
GRANTEE will maintain, repair, and protect all equipment purchased in whole or in part with
grant funds under this Grant Contract so as to ensure the full availability and usefulness of such
equipment. In the event GRANTEE is indemnified, reimbursed, or otherwise compensated for
any loss or destruction of, or damage to, the equipment purchased under this Grant Contract, it
shall use the proceeds to repair or replace said equipment.
4.3.9 Direct Deposit. GRANTEE may make a written request to the OAG to be placed on Direct
Deposit status by completing and submitting to the OAG the State Comptroller's Direct Deposit
Authorization Form. After the direct deposit request is approved by the OAG and the setup is
completed on the Texas Identification Number System by the State Comptroller's Office,payment
will be remitted by direct deposit and the OAG will discontinue providing GRANTEE with copies
of reimbursement vouchers.
4.3.10 Debts and Delinquencies. GRANTEE agrees that any payments due under the Grant
Contract shall be applied towards any debt or delinquency that is owed to the State of Texas.
SECTION 5. OBLIGATIONS OF OAG
5.1 Monitoring. The OAG is responsible for monitoring GRANTEE to ensure the effective
and efficient use of grant funds to accomplish the purposes of this Grant Contract.
5.2 Maximum Liability of OAG. The maximum liability of the OAG is contained in the
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VOA. L/ LI Pg.
attached Exhibit A. Any change to the maximum liability is void unless supported by a written
amendment to this Grant Contract executed between OAG and GRANTEE.
5.3 Payment of Authorized Costs. The OAG shall be obligated to reimburse GRANTEE for
all actual and allowable allocable costs incurred by GRANTEE pursuant to this Grant Contract.
The OAG is not obligated to pay unauthorized costs. Prior written approval from the OAG is
required if GRANTEE anticipates altering the scope of the grant, adding funds to previously un-
awarded budget categories, changing funds in any awarded budget category by more than 10%of
the annual budget and/or adding new line items to any awarded budget category.
Notwithstanding the foregoing, should GRANTEE wish to alter the scope of the grant or change
the goals of the grant by adding or eliminating goals which were included in the GRANTEE's final
"Scope of Services" included in Section 3 above, such alteration or change may only be achieved
by a written, duly executed amendment to this Grant Contract.
5.4 Contract Not Entitlement or Right. Reimbursement with contract funds is not an
entitlement or right. Reimbursement depends,among other things,upon strict compliance with all
terms, conditions and provisions of this Grant Contract. The OAG and GRANTEE agree that any
act, action or representation by either party,their agents or employees that purports to increase the
maximum liability of the OAG is void, unless a written amendment to this Grant Contract is first
executed. GRANTEE agrees that nothing in this Grant Contract will be interpreted to create an
obligation or liability of the OAG in excess of the funds delineated in this Grant Contract.
5.5 Funding Limitation. GRANTEE agrees that funding for this Grant Contract is subject to
the actual receipt by the OAG of grant funds (state and/or federal) appropriated to the OAG.
GRANTEE agrees that the grant funds, if any, received from the OAG are limited by the term of
each state biennium and by specific appropriation authority to and the spending authority of the
OAG for the purpose of this Grant Contract. GRANTEE agrees that notwithstanding any other
provision of this Grant Contract, if the OAG is not appropriated the funds, or if the OAG
does not receive the appropriated funds for this grant program,or if the funds appropriated
to the OAG for this grant program are required to be reallocated to fund other state
programs or purposes, the OAG is not liable to pay the GRANTEE any remaining balance
on this Grant Contract.
SECTION 6. TERMINATION
6.1 Termination for Convenience. Either Party may, at its sole discretion, terminate this
Grant Contract, without recourse, liability or penalty, upon providing written notice to the other
Party thirty(30) calendar days before the effective date of such termination.
6.2 Termination for Cause. In the event that GRANTEE fails to perform or comply with an
obligation of the terms, conditions and provisions of this Grant Contract, the OAG may, upon
written notice of the breach to GRANTEE, immediately terminate all or any part of this Grant
SAVNS Contract-FY 2022
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Vol. Pg.
Contract.
6.3 Termination Not Exclusive Remedy; Survival of Terms and Conditions. Termination
is not an exclusive remedy but will be in addition to any other rights and remedies provided in
equity,by law, or under this Grant Contract.
Termination of this Grant Contract for any reason or expiration of this Grant Contract shall not
release the Parties from any liability or obligation set forth in this Grant Contract that is expressly
stated to survive any such termination of by its nature would be intended to be applicable following
any such termination. The following terms and conditions, (in addition to any others that could
reasonably be interpreted to survive but are not specifically identified), survive the termination or
expiration of this Grant Contract: Sections 4, 5, 7, 11, and 12.
6.4 Refunds to OAG by GRANTEE. If the GRANTEE terminates for convenience under
Section 6.1, or if the OAG terminates under Sections 6.1 or 6.2 before the purpose of this Grant
Contract is accomplished, then the OAG may require the GRANTEE and/or the Certified Vendor
to refund all or some of the grant funds paid under this Grant Contract. Such funds include those
funds representing the number of months of SAVNS services that were previously invoiced and
paid by the OAG under this Grant Contract.
6.5 Notices to Certified Vendor. Any termination of this Grant Contract will also be
forwarded by the terminating party to the Certified Vendor.
SECTION 7. AUDIT RIGHTS;RECORDS RETENTION
7.1 Duty to Maintain Records. GRANTEE shall maintain adequate records that enable the
OAG to verify all reporting measures and requests for reimbursements related to this Grant
Contract. GRANTEE also shall maintain such records as are deemed necessary by the OAG,
OAG's auditor, the State Auditor's Office or other auditors of the State of Texas, the federal
government,or such other persons or entities designated by the OAG,to ensure proper accounting
for all costs and performances related to this Grant Contract.
7.2 Records Retention. GRANTEE shall maintain and retain records for a period of seven
(7)years after the contract is completed or expires,or all issues that arise from any litigation,claim,
negotiation, audit, open records request, administrative review, or other action involving the
contract or documents are resolved. The records include, but may not be limited to, the contract,
any contract solicitation documents, any documents that are necessary to fully disclose the extent
of services provided under this contract, any daily activity reports and time distribution and
attendance records,and other records that may show the basis of the charges made or performances
delivered. GRANTEE must include the substance of this clause in all subcontracts.
7.3 Audit Trails. GRANTEE shall maintain appropriate audit trails to provide,accountability
for all reporting measures and requests for reimbursement. Audit trails maintained by GRANTEE
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V®I. Pg. 3
will, at a minimum, identify the supporting documentation prepared by GRANTEE to permit an
audit of its systems. GRANTEE's automated systems, if any, must provide the means whereby
authorized personnel have the ability to audit and verify contractually required performances and
to establish individual accountability for any action that can potentially cause access to,generation
of, or modification of confidential information.
7.4 Access and Audit. At the request of the OAG, GRANTEE shall grant access to and make
available all paper and electronic records, books, documents, accounting procedures, practices,
and any other items relevant to the performance of this Grant Contract,compliance with applicable
state or federal laws and regulations,and the operation and management of GRANTEE to the OAG
or its designees for the purposes of inspecting, auditing, or copying such items. GRANTEE will
direct any other entity,person, or contractor receiving funds directly under this Grant Contract or
through a subcontract under this Grant Contract to likewise permit access to, inspection of, and
reproduction of all books, records, and other relevant information of the entity, person, or
contractor(s) that pertain to this Grant Contract. All records, books, documents, accounting
procedures, practices, and any other items, in whatever form, relevant to the performance of this
Grant Contract, shall be subject to examination or audit. Whenever practical as determined at the
sole discretion of the OAG,the OAG shall provide GRANTEE with up to five (5) business days'
notice of any such examination or audit.
7.5 State Auditor. In addition to and without limitation on the other audit provisions of this
Grant Contract,pursuant to Section 2262.154 of the Texas Government Code, the State Auditor's
Office may conduct an audit or investigation of GRANTEE or any other entity or person receiving
funds from the State directly under this Grant Contract or indirectly through a subcontract under
this Grant Contract. The acceptance of funds by GRANTEE or any other entity or person directly
under this Grant Contract or indirectly through a subcontract under this Grant Contract acts as
acceptance of the authority of the State Auditor's Office, under the direction of the Legislative
Audit Committee, to conduct an audit or investigation in connection with those funds. Under the
direction of the Legislative Audit Committee, GRANTEE or another entity that is the subject of
an audit or investigation by the State Auditor's Office must provide the State Auditor's Office with
access to any information the State Auditor's Office considers relevant to the investigation or audit.
GRANTEE further agrees to cooperate fully with the State Auditor's Office in the conduct of the
audit or investigation,including providing all records requested. GRANTEE shall ensure that this
paragraph concerning the authority to audit funds received indirectly by subcontractors through
GRANTEE and the requirement to cooperate is included in any subcontract it awards. The State
Auditor's Office shall at any time have access to and the right to examine, audit, excerpt, and
transcribe any pertinent books, documents, working papers, and records of GRANTEE related to
this Grant Contract. GRANTEE also represents and warrants that it will comply with Section
321.022 of the Texas Government Code,which requires that suspected fraud and unlawful conduct
be reported to the State Auditor's Office.
7.6 Location. Any audit of records shall be conducted at GRANTEE's principal place of
business and/or the location(s) of GRANTEE's operations during GRANTEE's normal business
hours. GRANTEE shall provide to OAG or its designees, on GRANTEE's premises (or if the
SAVNS Contract-FY 2022
Page 12 of 23
audit is being performed of a subcontractor, the subcontractor's premises if necessary) private
space, office furnishings (including lockable cabinets), telephone and facsimile services,utilities,
and office-related equipment and duplicating services as OAG or its designees may reasonably
require to perform the audits described in this Grant Contract.
SECTION 8. SUBMISSION OF INFORMATION TO THE OAG
The OAG will designate the proper methods for the delivery of information to the OAG by
GRANTEE. The OAG generally requires submission of information via email. Some reporting
requirements must occur via the internet and/or a web-based data collection method.Accordingly,
all reports required under this Grant Contract including but not limited to semi-annual statistical
reports, annual performance reports, financial status reports, requests for reimbursement, Annual
Compiled Financial Statement Report, and any other reports, notices or information must be
submitted in the manner directed by the OAG. The manner of delivery may be subject to change
during the term of the contract, in the sole discretion of the OAG.
SECTION 9. CORRECTIVE ACTION PLANS AND SANCTIONS
The Parties agree to make a good faith effort to identify,communicate,and resolve problems found
by either the OAG or GRANTEE.
9.1 Corrective Action Plans. If the OAG finds deficiencies in GRANTEE's performance
under this Grant Contract,the OAG,at its sole discretion,may impose one or more of the following
remedies as part of a corrective action plan: increase of monitoring visits; require additional or
more detailed financial and/or programmatic reports be submitted; require prior approval for
expenditures;require additional technical or management assistance and/or make modifications in
business practices; reduce the contract amount; and/or terminate this Grant Contract. The
foregoing are not exclusive remedies, and the OAG may impose other requirements that the OAG
determines will be in the best interest of the State.
9.2 Financial Hold. Failure to comply with submission deadlines for required reports,
invoices,or other requested information or otherwise failing to comply with the terms of this Grant
Contract may result in the OAG, at its sole discretion,placing GRANTEE on immediate financial
hold without further notice to GRANTEE and without first requiring a corrective action plan. No
reimbursements will be processed until the requested information is submitted. If GRANTEE is
placed on financial hold, the OAG, at its sole discretion, may deny reimbursement requests
associated with expenses incurred during the time GRANTEE was placed on financial hold.
9.3 Sanctions. In addition to financial hold,the OAG, at its sole discretion, may impose other
sanctions without first requiring a corrective action plan. The OAG, at its sole discretion, may
impose sanctions, including, but not limited to, withholding or suspending funding, offsetting
previous reimbursements, requiring repayment, disallowing claims for reimbursement, reducing
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v®I. 34( Pg. 95
funding, terminating this Grant Contract and/or any other appropriate sanction.
9.4 No Waiver. Notwithstanding the imposition of corrective actions, financial hold, and/or
sanctions, GRANTEE remains responsible for complying with the contract terms and conditions.
Corrective action plans, financial hold, and/or sanctions do not excuse or operate as a waiver of
prior failure to comply with this Grant Contract.
SECTION 10. GENERAL TERMS AND CONDITIONS
10.1 Federal and State Laws, Rules and Regulations, Directives, Guidelines, Code of
Federal Regulations(CFR)and Other Relevant Authorities. GRANTEE agrees to comply with
all applicable federal and state laws,rules and regulations, directives,guidelines,including 2 CFR
Part 200, and any other authorities relevant to the performance of GRANTEE under this Grant
Contract. In instances where multiple requirements apply to GRANTEE, the more restrictive
requirement applies.
10.2 Uniform Grant Management Act, TxGMS and Applicable Standard Federal and
State Certifications and Assurances. GRANTEE agrees to comply with applicable laws,
executive orders, regulations and policies including Texas Government Code, Chapter 783, and
the Texas Grant Management Standards (TxGMS), and any other applicable federal or state grant
management standards or requirements. Further,GRANTEE agrees to comply with the applicable
OAG Certifications and Assurances, which are incorporated herein by reference, including, but
not limited to, the equal employment opportunity program certification, disclosure and
certification regarding lobbying, non-procurement debarment certification, drug-free workplace
certification, annual single audit certification,compliance with annual independent financial audit
filing requirement, compliance with TxGMS and the applicable 2 CFR Part 200, return of grant
funds in the event of loss or misuse, and conflict of interest.
10.3 Generally Accepted Accounting Principles or Other Recognized Accounting
Principles. GRANTEE shall adhere to Generally Accepted Accounting Principles promulgated
by the American Institute of Certified Public Accountants, unless other recognized accounting
principles are required by GRANTEE. GRANTEE shall follow OAG fiscal management policies
and procedures in processing and submitting requests for reimbursement and maintaining financial
records related to this Grant Contract.
10.4 Conflicts of Interest; Disclosure of Conflicts. GRANTEE represents and warrants that
performance under the contract or grant will not constitute an actual or potential conflict of interest
or reasonably create an appearance of impropriety. GRANTEE has not given, or offered to give,
nor does GRANTEE intend to give at any time hereafter, any economic opportunity, future
employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant or
employee of the OAG, at any time during the negotiation of this Grant Contract or in connection
with this Grant Contract, except as allowed under relevant state or federal law. Further,
GRANTEE represents and warrants that in the administration of the grant, it will comply with all
SAVNS Contract-FY 2022
Page 14 of 23
conflict of interest prohibitions and disclosure requirements required by applicable law,rules, and
policies, including Chapter 176 of the Texas Local Government Code. If circumstances change
during the course of the contract or grant,GRANTEE shall promptly notify the OAG. GRANTEE
will establish safeguards to prohibit its employees from using their positions for a purpose that
constitutes or presents the appearance of a personal or organizational conflict of interest or personal
gain. GRANTEE will operate with complete independence and objectivity without an actual,
potential or apparent conflict of interest with respect to its performance under this Grant Contract.
GRANTEE must disclose, in writing, within fifteen(15) calendar days of discovery, any existing
or potential conflicts of interest relative to its performance under this Grant Contract.
10.5 Does Not Boycott Israel. To the extent required by Texas Government Code Section
2271.002, GRANTEE represents and warrants, that neither GRANTEE, nor any subcontractor,
assignee, or sub-recipient of GRANTEE, currently boycotts Israel, or will boycott Israel during.
the term of this Grant Contract. GRANTEE agrees to take all necessary steps to ensure this
certification remains true for any future subcontractor or assignee. For purposes of this provision,
"Boycott Israel" shall have the meaning assigned by Texas Government Code, Sec. 808.001(1).
10.6 Law Enforcement Funding. To the extent applicable, GRANTEE acknowledges that,
under article IX, section 4.01 of the General Appropriations Act for the term covered by this Grant
Contract, funds may only be expended under this Grant Contract if GRANTEE is in compliance
with all rules developed by the Commission on Law Enforcement or if the Commission on Law
Enforcement has certified that GRANTEE is in the process of achieving compliance.
10.7 Restriction on Abortion Funding. GRANTEE acknowledges that, under article IX,
section 6.24 of the General Appropriations Act for the term covered by this Grant Contract, and
except as provided by that Act, funds may not be distributed under this Grant Contract to any
individual or entity that: (1) performs an abortion procedure that is not reimbursable under the
State's Medicaid program; (2) is commonly owned, managed, or controlled by an entity that
performs an abortion procedure that is not reimbursable under the State's Medicaid program; or
(3) is a franchise or affiliate of an entity that performs an abortion procedure that is not
reimbursable under the State's Medicaid program.
SECTION 11. SPECIAL TERMS AND CONDITIONS
11.1 Independent Contractor Status; Indemnity and Hold Harmless Agreement.
GRANTEE expressly agrees that it is an independent contractor. Under no circumstances shall
any owner, incorporator, officer, director, employee, or volunteer of GRANTEE be considered a
state employee, agent, servant, or partner of, or part of any joint venture or joint enterprise with,
the OAG or the State of Texas. GRANTEE agrees to take such steps as may be necessary to ensure
that each contractor of GRANTEE will be deemed to be an independent contractor and will not be
considered or permitted to be an agent, servant, or partner of, or part of any joint venture or joint
enterprise with the OAG or the State of Texas.
SAVNS Contract-FY 2022
Page 15 of 23
V0 1. ��.�
All persons furnished, used, retained, or hired by or on behalf of GRANTEE or any of
GRANTEE's contractors shall be considered to be solely the employees or agents of GRANTEE
or GRANTEE's contractors. GRANTEE or GRANTEE's contractors shall be responsible for
ensuring that any and all appropriate payments are made, such as unemployment, workers
compensation, social security, any benefit available to a state employee as a state employee, and
other payroll taxes for such persons, including any related assessments or contributions required
by law.
GRANTEE or contractors are responsible for all types of claims whatsoever due to actions
or performance under this Grant Contract, including, but not limited to, the use of
automobiles or other transportation by its owners, incorporators, officers, directors,
employees, volunteers or any third parties. TO THE EXTENT PERMISSIBLE UNDER
THE TEXAS CONSTITUTION AND LAWS PROMULGATED THEREUNDER,
GRANTEE SHALL DEFEND, INDEMNIFY, AND HOLD HARMLESS OAG AND THE
STATE OF TEXAS, AND/OR THEIR OFFICERS, AGENTS, EMPLOYEES,
REPRESENTATIVES, CONTRACTORS, ASSIGNEES, AND/OR DESIGNEES FROM
ANY AND ALL LIABILITY, ACTIONS, CLAIMS, DEMANDS, OR SUITS, AND ALL
RELATED COSTS, ATTORNEYS FEES, AND EXPENSES ARISING OUT OF, OR
RESULTING FROM ANY ACTS OR OMISSIONS OF GRANTEE OR ITS AGENTS,
EMPLOYEES, SUBCONTRACTORS, ORDER FULFILLERS, OR SUPPLIERS OF
SUBCONTRACTORS IN THE EXECUTION OR PERFORMANCE OF THE
CONTRACT AND ANY PURCHASE ORDERS ISSUED UNDER THE CONTRACT. THE
DEFENSE SHALL BE COORDINATED BY GRANTEE WITH THE OFFICE OF THE
TEXAS ATTORNEY GENEARL WHEN TEXAS STATE AGENCIES ARE NAMED
DEFENDANTS IN ANY LAWSUIT AND GRANTEE MAY NOT AGREE TO ANY
SETTLEMENT WITHOUT FIRST OBTAINING THE CONCURRENCE FROM THE
OFFICE OF THE TEXAS ATTORNEY GENERAL. OAG AND GRANTEE AGREE TO
FURNISH TIMELY WRITTEN NOTICE TO EACH OTHER OF ANY SUCH CLAIM.
11.2 Publicity. GRANTEE shall not use the OAG's name or refer to the OAG directly or
indirectly in any media release,public service announcement, or public service disclosure relating
to this Grant Contract or any acquisition pursuant hereto, including in any promotional or
marketing materials, without first obtaining written consent from the OAG. This section is not
intended to and does not limit GRANTEE's ability to comply with its obligations and duties under
the Texas Open Meetings Act and/or the Texas Public Information Act.
11.3 Intellectual Property.GRANTEE understands and agrees that GRANTEE may copyright
any original books, manuals, films, or other original material and intellectual property developed
or produced out of funds obtained under this Grant Contract, subject to the royalty-free, non-
exclusive, and irrevocable license which is hereby reserved by the OAG and granted by
GRANTEE to the OAG or,where applicable,the State of Texas, or if federal funds are expended,
the United States Government. GRANTEE hereby grants the OAG an unrestricted,royalty-free,
non-exclusive, and irrevocable license to use, copy, modify, reproduce,publish, or otherwise use,
and authorize others to use (in whole or in part, including in connection with derivative works), at
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Vol. L pg,
no additional cost to the OAG, in any manner the OAG deems appropriate in the exercise of its
sole discretion, any component of such intellectual property.
GRANTEE shall obtain from subrecipients, contractors, and subcontractors (if any) all rights and
data necessary to fulfill the GRANTEE's obligations to the OAG under this Grant Contract. If a
proposed subrecipient,contractor,or subcontractor refuses to accept terms affording the OAG such
rights,GRANTEE shall promptly bring such refusal to the attention of the OAG Program Manager
for the contract and not proceed with the agreement in question without further authorization from
the OAG.
11.4 Program Income. Gross income directly generated from the grant funds through a project
or activity performed under this Grant Contract is considered program income. Unless otherwise
required under the terms of this Grant Contract,any program income shall be used by GRANTEE
to further the program objectives of the project or activity funded by this grant, and the program
income shall be spent on the same project or activity in which it was generated. GRANTEE shall
identify and report this income in accordance with the OAG's reporting instructions. GRANTEE
shall expend program income during this Grant Contract term; program income not expended in
this Grant Contract term shall be refunded to the OAG.
11.5 No Supplanting. GRANTEE shall not supplant or otherwise use funds from this Grant
Contract to replace or substitute existing funding from other sources that also supports the
activities that are the subject of this Grant Contract.
11.6 No Solicitation or Receipt of Funds on Behalf of OAG. It is expressly agreed that any
solicitation for or receipt of funds of any type by GRANTEE is for the sole benefit of GRANTEE
and is not a solicitation for or receipt of funds on behalf of the OAG or the Attorney General of
the State of Texas.
11.7 No Subcontracting, Assignment, or Delegation Without Prior Written Approval of
OAG. GRANTEE may not subcontract,assign any of its rights,or delegate any of its duties under
this Grant Contract without the prior written approval of the OAG. OAG shall maintain the
complete and sole discretion to approve or deny any request to subcontract, assign any right, or
delegate any duty under this Grant Contract, and the OAG may withhold its approval for any
reason or no reason. In the event OAG approves subcontracting, assignment, or delegation by
GRANTEE, GRANTEE will ensure that its contracts with others shall require compliance with
the provisions of this Grant Contract. GRANTEE, in subcontracting for any performances
specified herein, expressly understands and agrees that it is not relieved of its responsibilities for
ensuring that all performance is in compliance with this Grant Contract and that the OAG shall not
be liable in any manner to GRANTEE's subcontractor(s). GRANTEE represents and warrants
that it will maintain oversight to ensure that contractors perform in accordance with the terms,
conditions, and specifications of their contracts or purchase orders.
11.8 No Grants to Certain Organizations. GRANTEE confirms by executing this Grant
Contract that it does not make contributions to campaigns for elective office or endorse candidates.
SAVNS Contract-FY 2022
Page 17 of 23
Vol. Pg.
11.9 No Waiver of Sovereign Immunity. The Parties agree that no provision of this Grant
Contract is in any way intended to constitute a waiver by the OAG or the State of Texas of any
immunities from suit or from liability that the OAG or the State of Texas may have by operation
of law.
11.10 Governing Law; Venue. This Grant Contract is made and entered into in the State of
Texas. This Grant Contract and all disputes arising out of or relating thereto shall be governed by
the laws of the State of Texas, without regard to any otherwise applicable conflict of law rules or
requirements.
Except where state law establishes mandatory venue, GRANTEE agrees that any action, suit,
litigation or other proceeding(collectively"litigation")arising out of or in any way relating to this
Grant Contract shall be commenced exclusively in the Travis County District Court or the United
States District Court in the Western District, Austin Division, and to the extent allowed by law,
hereby irrevocably and unconditionally consents to the exclusive jurisdiction of those courts for
the purpose of prosecuting and/or defending such litigation. GRANTEE hereby waives and agrees
not to assert by way of motion, as a defense, or otherwise, in any suit, action or proceeding, any
claim that GRANTEE is not personally subject to the jurisdiction of the above-named courts; the
suit, action or proceeding is brought in an inconvenient forum; and/or the venue is improper.
11.11 U.S. Department of Homeland Security's E-Verify System. GRANTEE will ensure
that it utilizes the U.S. Department of Homeland Security's E-Verify system to determine the
eligibility of any new employee hired after the effective date of this agreement who will be working
on any matter covered by this agreement.
11.12 No Use of Grant Money for Lobbying.GRANTEE shall not use any grant funds provided
by OAG to GRANTEE to influence the passage or defeat of any legislative measure or election of
any candidate for public office.
11.13 Dispute Resolution Process. The dispute resolution process provided for in Chapter 2260
of the Texas Government Code shall be used to resolve any dispute arising under this Grant
Contract including specifically any alleged breach of the Contract by OAG.
11.14 Child Support Obligation Affirmation. GRANTEE represents and warrants that it will
include the following clause in the award documents for every subaward and subcontract and will
require subrecipients and contractors to certify accordingly: "Under Section 231.006 of the Family
Code,the vendor or applicant certifies that the individual or business entity named in this contract,
bid or application is not ineligible to receive the specified grant, loan, or payment and
acknowledges that this contract may be terminated and payment may be withheld if this
certification is inaccurate. A bid or an application for a contract, grant, or loan paid from state
funds must include the name and social security number of the individual or sole proprietor and
each partner,shareholder,or owner with an ownership interest of at least 25 percent of the business
entity submitting the bid or application."
SAVNS Contract-FY 2022
Page 18 of 23
Vol. pg. � C�
11.15 Excluded Parties. GRANTEE certifies that it is not listed in the prohibited vendors list
authorized by Executive Order No. 13224, 'Blocking Property and Prohibiting Transactions with
Persons Who Commit,Threaten to Commit,or Support Terrorism",published by the United States
Department of the Treasury, Office of Foreign Assets Control.
11.16 Executive Head of a State Agency Affirmation. In accordance of the with Section
669.003 of the Texas Government Code, relating to contracting with an executive head of a state
agency, GRANTEE certifies that it is not(1) the executive head of the OAG, (2) a person who at
any time during the four years before the date of the contract or grant was the executive head of
the OAG, (3) a person who employs a current or former executive head of the OAG.
11.17 Political Polling Prohibition.GRANTEE represents and warrants that it does not perform
political polling and acknowledges that appropriated funds may not be granted to,or expended by,
any entity which performs political polling.
11.18 Financial Participation Prohibited Affirmation. Under Section 2155.004(b) of the
Texas Government Code, GRANTEE certifies that the individual or business entity named in this
contract is not ineligible to receive the specified contract or grant funding and acknowledges that
the contract may be terminated and all payments withheld if this certification is inaccurate.
11.19 Human Trafficking Prohibition. Under Section 2155.0061 of the Texas Government
Code, the GRANTEE certifies that the individual or business entity named in this contract is not
ineligible to receive the specified contract or grant funding and acknowledges that this contract
may be terminated and all payments withheld if this certification is inaccurate.
11.20 Prior Disaster Relief Contract Violation. Under Sections 2155.006 and 2261.053 of the
Texas Government Code,the GRANTEE certifies that the individual or business entity named in
this contract is not ineligible to receive the specified contract or grant funding and acknowledges
that this contract may be terminated and all payments withheld if this certification is inaccurate.
11.21 Cybersecurity Training Program. All GRANTEES must complete a cybersecurity
training. If the GRANTEE is a local unit of government, GRANTEE represents and warrants its
compliance with Section 2054.5191 of the Texas Government Code relating to the cybersecurity
training program for local government employees who have access to a local government
computer system or database. If the GRANTEE has access to any state computer system or
database, GRANTEE shall complete cybersecurity training and verify completion of the training
program to the Agency pursuant to and in accordance with Section 2054.5192 of the
Government Code.
11.22 Debarment and Suspension. GRANTEE certifies that it and its principals are not
suspended or debarred from doing business with the state or federal government as listed on the
State of Texas Debarred Vendor List maintained by the Texas Comptroller of Public Accounts and
the System for Award Management(SAM) maintained by the General Services Administration.
SAVNS Contract-FY 2022
Page 19 of 23
11.23 Disclosure Protections for Certain Charitable Organizations, Charitable Trusts, and
Private Foundations. GRANTEE represents and warrants that it will comply with Section
2252.906 of the Texas Government Code relating to disclosure protections for certain charitable
organizations, charitable trusts, and private foundations.
11.24 Legal Authority. GRANTEE represents that it possesses legal authority to enter into this
Grant Contract. A resolution, motion or similar action has been duly adopted or passed as an
official act of the GRANTEE'S governing body, authorizing the execution of the Grant Contract,
including all understandings and assurances contained therein, and directing and authorizing the
person identified as the official representative, or the designee of GRANTEE to act in connection
with the Grant Contract and to provide such additional information as may be required.
11.25 Limitations on Grants to Units of Local Government. GRANTEE acknowledges and
agrees that appropriated funds may not be expended in the form of a grant to, or contract with, a
unit of local government unless the terms of the grant or contract require that the funds received
under the grant or contract will be expended subject to the limitations and reporting requirements
similar to those provided by the following:
a. Parts 2 and 3 of the Texas General Appropriations Act, Art. IX, except there is no
requirement for increased salaries for local government employees;
b. Sections 556.004, 556.005, and 556.006 of the Texas Government Code; and
c. Sections 2113.012 and 2113.101 of the Texas Government Code
11.26 Lobbying Expenditure Restriction. GRANTEE represents and warrants that OAG'S
payments to GRANTEE and GRANTEE'S receipt of appropriated or other funds under the
contract or grant are not prohibited by Sections 403.1067 or 556.0055 of the Texas Government
Code which restrict lobbying expenditures.
11.27 No Waiver of Sovereign Immunity. The Parties expressly agree that no provision of the
grant or contract is in any way intended to constitute a waiver by the OAG or the State of Texas
of any immunities from suit or from liability that the OAG or the State of Texas may have by
operation of law.
11.28 Open Meetings. If the GRANTEE is a governmental entity, GRANTEE represents and
warrants its compliance with Chapter 551 of the Texas Government Code which requires all
regular, special or called meeting of a governmental body to be open to the public, except as
otherwise provided by law.
11.29 COVID-19 Documentation. Pursuant to Texas Health and Safety Code, Section
161.0085(c), a business in this state may not require a customer to provide any documentation
certifying the customer's COVID-19 vaccination or post-transmission recovery on entry to,to gain
access to,or to receive service from the business. To the extent applicable, Grantee represents and
warrants that it is in compliance with Texas Health and Safety Code, Section 161.0085 and is
SAVNS Contract-FY 2022
Page 20 of 23
Vol. Pg. �02
L
eligible,pursuant to that section,to receive a grant or otherwise enter into a contract payable with
state funds.
SECTION 12. CONSTRUCTION OF CONTRACT AND AMENDMENTS
12.1 Construction of Contract. The provisions of Section 1 are intended to be a general
introduction to this Grant Contract. To the extent the terms and conditions of this Grant Contract
do not address a particular circumstance or are otherwise unclear or ambiguous, such terms and
conditions are to be construed consistent with the general objectives,expectations and purposes of
this Grant Contract.
12.2 Entire Agreement, including All Exhibits. This Grant Contract, including all exhibits,
reflects the entire agreement between the Parties with respect to the subject matter therein
described, and there are no other representations (verbal or written), directives, guidance,
assistance, understandings or agreements between the Parties related to such subject matter. By
executing this Grant Contract, GRANTEE agrees to strictly comply with the requirements and
obligations of this Grant Contract, including all exhibits.
12.3 Amendment. This Grant Contract shall not be modified or amended except in writing,
signed by both parties. Any properly executed amendment of this Grant Contract shall be binding
upon the Parties and presumed to be supported by adequate consideration.
12.4 Partial Invalidity. If any term or provision of this Grant Contract is found to be illegal or
unenforceable, such construction shall not affect the legality or validity of any of its other
provisions. The illegal or invalid provision shall be deemed severable and stricken from the
contract as if it had never been incorporated herein, but all other provisions shall continue in full
force and effect.
12.5 Non-waiver. The failure of any Party to insist upon strict performance of any of the terms
or conditions herein,irrespective of the length of time of such failure, shall not be a waiver of that
party's right to demand strict compliance in the future. No consent or waiver, express or implied,
to or of any breach or default in the performance of any obligation under this Grant Contract shall
constitute a consent or waiver to or of any breach or default in the performance of the same or any
other obligation of this Grant Contract.
12.6 Official Capacity. The Parties stipulate and agree that the signatories hereto are signing,
executing and performing this Grant Contract only in their official capacity.
12.7 Signature Authority. The undersigned Parties represent and warrant that the individuals
submitting this document are authorized to sign such documents on behalf of the respective parties.
SAVNS Contract-FY 2022
Page 21 of 23
Vol. Pg. O
IN WITNESS HEREOF,THE PARTIES HAVE SIGNED AND EXECUTED THIS
CONTRACT IN MULTIPLE COUNTERPARTS.
OFFICE OF THE ATTORNEY Brazos County
GENERAL
by: DocuSigned by:
FDocuSigned
��a D. 1 ?Gars
4M =834VA
Printed Name: Josh Reno Printed Name: Duane Peters
Office of the Attorney General Authorized Official
SAVNS Contract-FY 2022
Page 22 of 23
EVol]
fig.
SAVNS MAINTENANCE GRANT CONTRACT
OAG Contract No. 2218394
EXHIBIT A
Population Size: Large
The total liability of the OAG for any type of liability directly or indirectly arising out of this Grant
Contract and in consideration of GRANTEE'S full, satisfactory and timely performance of all its
duties, responsibilities, obligations, liability, and for reimbursement by the OAG for expenses, if
any, as set forth in this Grant Contract or arising out of any_performance herein shall not exceed
the following:
Annual Cost for Jail Annual Cost Annual E-Vine MAXIMUM
for Courts Upgrade Cost REIMBURSABLE COSTS
$24,478.16 $4,068.60 $1,596.90 $30,143.66
The annual costs listed above will be billed by the Vendor on a quarterly basis pursuant to the
terms of Participating entity Service Agreement(Exhibit B). The OAG is not obligated to pay for
services prior to the commencement or after the termination of this Grant Contract.
SAVNS Contract-FY 2022
Page 23 of 23
oi. Y41 Pg. Q5
EXHIBIT B
SECOND CONTRACT RENEWAL
PARTICIPATING ENTITY SERVICES AGREEMENT FOR THE
STATEWIDE AUTOMATED VICTIM NOTIFICATION SERVICE(SAVNS)
Contract No.
WHEREAS, the Office of the Attorney General (OAG) is the Texas State agency tasked with certifying a
statewide vendor to provide a Statewide Automated Victim Notification Service (SAVNS) to a variety of
political subdivisions of the State of Texas, including counties, county Sheriffs, clerks and attorneys, district
attorneys, and courts("Participating Entities");
WHEREAS OAG certified and contracted with Appriss Inc. ("Vendor") as the statewide vendor to provide
SAVNS to each of the Participating Entities("OAG Certification Agreement");
WHEREAS [NAMED ENTITY] as a Participating Entity and VENDOR exe uc ted a Participating Services
Agreement identified as Contract No. [INSERT CONTRACT NUMBER] under which VENDOR would
provide SAVNS to [NAMED ENTITY] (the"Contract");
WHEREAS SECTION 1 of the Contract permitted the [NAMED TY] to in its sole and absolute
discretion,renew the Contract,for four(4)additional one(1)year renewal..ern each a"Renewal Term")to
the extent the OAG Certification Agreement,remains in effcc,
WHEREAS the OAG exercised its option to renew the-,h Ce ifiCa ion Agreement, extending the term
thereof to August 31,2022;
NOW, THEREFORE, THIS SECOND CONTRACTRENEWAL is exercised by [NAMED ENTITY] as
follows:
The Contract terminated on August 31/262was renewed through August 31,2021.The Contract is hereby
renewed, with this Second Contract's ene a Te "("Second Renewal Term")to begin on September 1, 2021
4 � �
and end of August 31, 2022. Pursuanit'jo Section 1 of the Contract, this Second Renewal Term and any
subsequent renewals, shall be subject to`all,s`pecifications and terms and conditions of the Contract, the OAG
Certification Agreement,and`the;nor orated Documents as defined in Section 2 therein.
[NAMED ENTITY] by:'
Signature Date
Name Title
Acknowledged by Appriss,Inc.
Signature Date
Name Title
Vol. P . 2�
DocuSign
Certificate Of Completion, w
Envelope Id:ED288BCB253B468BAF3814211D574E5E Status:Completed
Subject:Please DocuSign:FY 2022 SAVNS Grant Contract
Template ID:
Template ID Usage Tracking:
Division Designed Templates:
Source Envelope:
Document Pages:25 Signatures:2 Envelope Originator:
Certificate Pages:7 Initials:0 Karly Watson
AutoNav:Enabled PO Box 12548
Envelopeld Stamping:Disabled Austin,TX 78711-2548
Time Zone:(UTC-06:00)Central Time(US&Canada) Karly.Watson@oag.texas.gov
IP Address:204.64.56.14
Record Tracking
Status:Originaly Holder:Karly Watson Location:DocuSign
8/14120213:21:47 PM Karly.Watson@oag.texas.gov
Signer.Events Signature Tlmestamp
_s..
Duane Peters DOCUSIgnedby: Sent:8/14/2021 3:21:51 PM
dpeters@brazoscountytx.gov �D-1 pdCS Viewed:8/23/2021 11.01:08 AM
Security Level:Email,Account Authentication FS4996BDE8344FA... Signed:9/7/20215:06:42 PM
(None)
Signature Adoption:Pre-selected Style
Using IP Address:66.97.166.254
Electronic Record and Signature Disclosure:
Accepted:8/23/2021 11:01:08 AM
ID:d4350b54-dO32-4ef5-b56a-582397424725
Melissa Foley Completed Sent:9/7/2021 5:06:46 PM
melissa.foley@oag.texas.gov Viewed:9/7/2021 5:07:35 PM
Grants Administration Division Chief Signed:9/7/2021 5:07:40 PM
The Office of the Attorney General of Texas Using IP Address:204.64.56.14
Signing Group:Grants Administration Division Chief
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Gene McCleskey Completed Sent:9/7/2021 5:07:43 PM
Gene.McCleskey@oag.texas.gov Viewed:9/8/2021 10:18:39 AM
Director-Crime Victim Services Signed:9/8/2021 10:18:43 AM
Office of the Attorney General of Texas Using IP Address:204.64.24.2
Signing Group:Crime Victim Services-Director
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted:1/14/2019 12:34:26 PM
ID:6a746d16-8742-4c15-ace2-f36a64c991b6
Christopher Walton Completed Sent:9/8/2021 10:18:46 AM
Christopher.Walton@oag.texas.gov Viewed:9/14/2021 4:42:50 PM
Office of the Attorney General of Texas Using IP Address:204.64.56.14 Signed:9/14/20214:44:46 PM
Signing Group:General Counsel–Contract
Attorneys
Security Level:Email,Account Authentication
(None)
Vol. F' .
_LQ-�J_ I
i
Signer Events Signature Timestamp 4 `
Electronic Record and Signature Disclosure:
Accepted:7/16/2019 3:47:16 PM
ID:27cd6a86-c95c-441 c-82a5-13cafdc4bf34
Austin Kinghom Completed Sent:9/14/2021 4:44:49 PM
Austin.Kinghorn@oag.texas.gov Viewed:9/14/20214:50:27 PM
General Counsel Signed:9/14/2021 4:50:36 PM
Office of the Attorney General of Texas Using IP Address:204.64.24.2
Signing Group:General Counsel,Contracts
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Bruce Williamson Completed Sent:9/14/20214:50:40 PM
Bruce.Williamson@oag.texas.gov Viewed:9/15/20216:42:13 AM
Office of the Attorney General of Texas Signed:9/15/2021 6:42:42 AM
Signing Group:Budget Analysts(Non-CS) Using IP Address:204.64.56.14
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Josh Reno DocluSigned
' /by: Sent:9/15/2021 6:42:45 AM
Josh.Reno@oag.texas.gov ^ Viewed:9/17/2021 3:23:37 PM
Deputy Attorney General for Criminal Justice F33DA083DEBC4E9.. Signed:9/17/2021 3:24:51 PM
Office of the Attorney General of Texas
Signing Group:Deputy Attorney General for CriminalUsing
Adoption:Pre-selected Style
ng IP Address:72.182.105.76
Justice U
Security Level:Email,Account Authentication Signed using mobile
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer-Events Signature. Timestamp
Editor DeliveryEvents Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp +
Carbon Copy,Events - — Status Y^ -� Timestamp
Karly Watson _COPIED Sent:9/7/2021 5:06:45 PM
karly.watson@oag.texas.gov FResent:9/17/2021 3:24:58 PM
Deputy Chief,Grants Administration
Office of the Attorney General of Texas
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Vol. Pg.jos
Carbon Copy Events Status Timestamp
Accounting-DocuSign Contracts COPIED Sent:9/17/2021 3:24:54 PM
ACC_DocuSign_Contracts@oag.texas.gov
Signing Group:Accounting-DocuSign Contracts
Inbox
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
GCD Contracts COPIED Sent:9/17/2021 3:24:55 PM
GCDContracts@oag.texas.gov
GCD Contracts
Office of the Attorney General
Security Level:Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Joshua Alexander COPIED Sent:9/17/2021 3:24:56 PM
Joshua.Alexander@oag.texas.gov Viewed:9/17/2021 3:46:50 PM
Office of the Attorney General of Texas
Security Level:Email,Account Authentication
(None),Login with SSO
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status, Timestamps ;
Envelope Sent Hashed/Encrypted 8/14/2021 3.21:51 PM
Certified Delivered Security Checked 9/17/2021 3:23:37 PM
Signing Complete Security Checked 9/17/2021 3:24:51 PM
Completed Security Checked 9/17/2021 3:24:56 PM
Payment'Events Status Timestamps
Electronic Record and Signature Disclosure ,
Electronic Record and Signature Disclosure created on:4/1/2018 4:34:18 PM
Parties agreed to:Duane Peters,Gene McCleskey,Christopher Walton
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Vol. -541 P9. 1
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vo j. 34+1 po 'It
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with you.
V0 I.
ORDER VACATING ROAD
("Order")
STATE OF TEXAS §
COUNTY OF BRAZOS §
WHEREAS, the Brazos County Commissioners Court desires to close, abandon, and vacate
a public road upon the following tract:
All that certain, lot, tract or parcel of land being 0.194 of one acre of land situated in the
WILLIAM DUNN SURVEY, Abstract No. 108, Brazos County, Texas, and being a part of
FAVOR ROAD, (known as a Possible Prescriptive Right-cf-Way not recorded), and as a
reference being a part of a Called 126 acre tract as described in deed from Mrs. Edna Dowling
Williams,et al to George E. Potter,et al of record in Volume 164, Page 206, Deed Records of
Brazos County, Texas, said 0.194 acre tract being more particularly described by metes and
bounds in Exhibit A, attached hereto and incorporated herein by reference;
WHEREAS, Texas Transportation Code §251.001 defines "abandon" as to "relinquish the
public's right of way in and use of the road"and defines"vacate"as to"terminate the existence of the
road by direct action of the commissioners court of a county". TEXAS TRANSPORTATION CODE
§251.001 (1) and (3); and
WHEREAS, Texas Transportation Code§251.051(a)(1) states"the commissioners court of a
county shall order that public roads be laid out, opened, discontinued, closed, abandoned,vacated or
altered."TEXAS TRANSPORTATION CODE§251.051 (a) (1); and
WHEREAS, Texas Transportation Code §251.051(b)(1) states "a unanimous vote of the
commissioners court is required to close, abandon, or vacate a public road." TEXAS
TRANSPORTATION CODE §251.051(b)(1); and
WHEREAS, no person that owns property that abuts the public road being closed,abandoned
and vacated has attempted to enjoin the entry or enforcement of this order. TEXAS
TRANSPORTATION CODE§251.058(a)(1); and
WHEREAS, the public road being closed, abandoned'and vacated does not provide the only
ingress or egress to any property adjacent to it.TEXAS TRANSPORTATION CODE§251.058 (a)(2);
and
WHEREAS,tide to the public road being closed, abandoned and vacated to the center line of
the road will vest on the date this order is signed by the county judge in the owner of the property that
abuts the road being closed, abandoned avid vacated, and a copy of this order shall be filed in the
deed records of the county and serves as the official instrument of conveyance from the county to the
owner of the abutting property.TEXAS TRANSPORTATION CODE§251.058(b).
NOW,THEREFORE,IT IS ORDERED, upon proper notice and announcement as required by
law,and upon motion duly made and seconded,and passed by a unanimous vote,as indicated by the
signatures of the County Commissioners below, the public road upon the following tract is hereby
closed, abandoned and vacated:
All that certain, lot, tract or parcel of land being 0.194 of one acre of land situated in the
WILLIAM DUNN SURVEY, Abstract No. 108, Brazos County, Texas, and being a part of
FAVOR ROAD, (known as a Possible Prescriptive Right-of-Way not recorded), and as a
reference being a part of a Called 126 acre tract as described in deed from Mrs. Edna Dowling
Williams, et al to George E. Potter,et al of record in Volume 164, Page 206, Deed Records of
Brazos County, Texas, said 0.194 acre tract being more particularly described by metes and
bounds in Exhibit A, attached hereto and incorporated herein by reference;
FURTHERMORE, BE IT ORDERED that this Order serves as the official instrument of
conveyance of the property described in Exhibit A, from the Grantor, Brazos County, Texas, to the
owner of property abutting the road closed, abandoned and vacated, said owner being TIMOTHY M.
FOLEY; the dimensions of the property being conveyed are described in Exhibit A, attached hereto
and incorporated for all purposes herein.
Issued by authority of the Commissioners Court of Brazos County, Texas, this 7 day of
St9kLYkb&* , 2021.
Duane Peters
County Judge
Commissioner Steve Aldrich Commissioner Russ Kord
Precinct 1 S2 Zn
Commi loner Nancy Berry C mi a
Precinct 3 Precinct 4
Vol. Pg 15
STATE OF TEXAS
COUNTY OF BRAZOS
This instrument was acknowledged before me on �r , 2021, by Duane
Peters, County Judge of the County of Brazos,Texas, a Political Subdivision of fhe State of Texas.
Is
=ID13189685-8
ONNOTF TEXASM /2023 85-8 Notary P State of Texas
STATE OF TEXAS
COUNTY OF BRAZOS
This instrument was acknowledged before me on `'� , 2021, by Steve
Aldrich,Commissioner Pct. 1 of the County of Brazos,Texas,a Political Subdivision of the State of Texas.
�SanYP�e�� . MARSHAANDERSON
t * NOTARYPUBUCSTATEOFTEXAS Notary P blit, State of Texas
MY COMM.EXP 02115!2023
T OF T ASS
1013189685-8
COUNTY OF BRAZOS
This instrument was acknowledged before me on , 2021, by Russ Ford,
Commissioner Pct. 2 of the County of Brazos, Texas, a Political 8bbdivision df the State of Texas.
iotW+vau�o MARSHAANDERSON
* * NOTARY PUBLIC STATE OF TEXAS
MY COMM.Exp.02/15/2023
9OF1 !y NOTARY ID 13189685-8 Notary lic, State of Texas
STATE OF TEXAS
COUNTY OF BRAZOS
This instrument was acknowledged before me on c ,2021, by Nancy Berry,
Commissioner Pct. 3 of the County of Brazos,Texas, a Polltical Subdivision of the State of Texas.
W__
MARSHA ANDERSON
NOTARY PUBLIC STATE OF TEXASMY COMM.EXP.02/15/2023 Notaryc, State of Texas
NOTARY ID 13189685-8
STATE O
COUNTY OF BRAZOS
This instrument was acknowledged before me on , 2021, by Irma
Cauley,Commissioner Pct.4 of the County of Brazos,Texas,a Political Subdiv sIi on of the State of Texas.
MARSHAANDERSON
*�* NOTARY PUBLIC STATE OFTEXAS Notary Pu 'c State of Texas
MY COMM.EXP.02/15/2023
NOTARY ID 13189685-8
E
F. ? pg.
t
f to
1722 Broadmoor Ste. 105
TRONG Bryan,Texas 77802
Phone: (979) 776—9836
URVEYING, LLC Fax: (979)731 —0096 r
;FIRM NO. 10093500 Email: curtis@strongsurveying.com
J
FIELD NOTES
ROW ABANDONMENT
OF A
0.194 OF ONE ACRE TRACT
OUT OF FAVOR ROAD
(POSSIBLY PRESCRIPTIVE)
BEING A PART OF THE
GEORGE E. POTTER ET AL
CALLED 126 ACRE TRACT
VOLUME 164, PAGE 206
WILLIAM DUNN SURVEY,A-108
BRAZOS COUNTY, TEXAS
AUGUST 30, 2021
All that certain lot, tract or parcel of land being 0.194 of one acre situated in the WILLIAM DUNN
SURVEY, Abstract No. 108, Brazos County, Texas, and being a part of FAVOR ROAD, (known as a
Possible Prescriptive Right-of-Way not recorded), and as a reference being a part of a Called 126
acre tract as described in deed from Mrs. Edna Dowling Williams et al to George E. Potter et al of
record in Volume 164, page 206, Deed Records of Brazos County, Texas, said 0.194 of one acre
being more particularly described by metes and bounds as follows:
BEGINNING at a 314" Iron Pipe found in the northwest right-of-way line of Favor Road (Possibly
Prescriptive—No Deed Found)for the most northerly corner, said point being the most easterly corner
of the Timothy M. Foley Called 5.014 Acre Tract as described in Volume 14138, Page 286, Official
Records of Brazos County, Texas, said point being the most southerly corner of the Board of Regents
of the Texas A&M University System Called 5.01 Acre Tract as described in Volume 11040, Page
31, Official Records of Brazos County, Texas, a concrete monument found for an Occupied Interior
..corner of said Called 128 Acre Tract bears N 37 °43 ' 01 " E a distance of 902.58 feet;
THENCE S 52 ° 13 ' 08 " E across Favor Road a distance of 30.08 feet to a 1/2" Iron Rod found for
the most easterly corner, said point being the most northerly corner of the Timothy M. Foley Called
.8.06 Acre Tract as described in Volume 16794, Page 168, Official Records of Brazos County, Texas;
THENCE S 44 ° 44 ' 55"W along the northwest line of said Called 8.06 acre tract a distance of
284.73 feet to a 1/2" Iron Rod Found for the most southerly corner, said point being the most easterly
corner of the Board of Regents of the Texas A& M University System Called 16.85 Acre Tract as
described in Volume 10656, Page 208, Official Records of Brazos County, Texas;
THENCE N 4.7 ° 54 '45"W along the southwest right-of-way line of Favor Road a distance of 29.76
feet to a 518" Iron Rod with Cap(Carlomagno) Found for the most westerly corner, said point being
the most southerly corner of said Called 5.014 Acre Tract;
THENCE N 44°43 ' 18" E along the southeast line of said Called 5.014 Acre Tract a distance of
282:46 feet to the PLACE OF BEGINNING CONTAINING AN AREA OF 0.194 OF ONE ACRE OF
LAND MORE OR LESS, according to a survey performed on the ground during the month of June,
2021 under the supervision of H. Curtis Strong, Registered Professional Land Surveyor No: 4961 and
1
Vol. Pg. ��
1722 Broadmoor Ste. 105
s TRONG Bryan, Texas 77802
Phone: (979)776—9836
URVEYING, LLC Fax: (979)731 —0096
/ FIRM NO. 10093500 Email: curtis@strongsurveying.com
i
working under FirmNo. 10093500. North.Orientation is based on rotating the most northwest line of
the Called 8.06 acre tract to grid north, NAD83(2011)epoch 2010.00 Texas State Plane, Central Zone
as derived by GPS observations. For other information see accompanying plat.
OF
1
Q� ... ...
T TT
4 1 r:
do •
e .... �
U F►
H V0 PgJL�
.2
---------- A--
V=Broadmoo.State 105
TRONG g Texas r/eoz
LlURVEYING, LLC Fax�iM'»36 J
a<reAd NQ 10093500 email-rdsxfst &—veyurgmm
Remainder of a
Called 1.663 Ac. Board of Regents
9870/76 of the
Timothy M. Foley Texas A 8 M University System
Called 5.014 Ac. Called 5.01 Ac.
14138/286 11040/31
Board of Regents Fnd. 5/8"I.R.w/Cap gD2.58' to a
of the (Carlomogno) Fnd. 3/4" Iron Pipe N 37.43'01" E On Interior
Texas A B M University Systemn. Fnd. for
(Call N 44.41'48" E 282.46') a{ Called
COConc. ...._126.....°.:..................
Called 16.85 Ac. i Corner ................._.
10656/208 N'4443'18' E 282.46'
ROW Abandonment - 0.194 Ac. t _
—FAVOR ROAD - (Possibly Prescripfivel---S 52.13'08" E 30.08'
N 4T54'45" W 29.76' ---- — -------------
Out Of Called 126 Ac. FAVOR ROAD
— --------Refeireacce 164/20 __ 741/2"
_---- Part Prescriptive----
5 44'44'55" W 284.73' l ---- 11040/31
(Call S 55.06' W 989.79' Total) t
Fnd. 1/2"Iron Rod Iron Rod
Timothy M. Foley LOT I, BLOCK 2
Called 8.06 Ac. REESE COVE SUED.
16794/168 Called 4.403 Ac.
NOTES: '7 14974/1'611'x/
Calle 8.06OrienationAcre is based Gr rotating the northwest p20 11 BRAZOS COUNTY
Celled 8.06 Acre Tract to Grid North,Central
Z (CORS 20111
epoch 2010.00,Texas State Plana Central Zona by GPS methods.
This survey was prepared for the purpose of abandoning partial ROW ABANDONMENT
existing Prescriptive ROW of Favor Road.Any Improvements and OFA 0.194 OF ONE ACRE
utllltlee are not shown.
OUT OF FAVOR ROAD
1. oP POSSIBLY PRESCRIPTIVE
d H. r by certify
, at this plat
Professional Lend sults or No,,961, t F
do hereby cattily thatthisplat represents the results of an on the ?r�oieTB'••9 BEING A PART OF THE
ground survey performed under my supervision during June,2021 and ;rQ GEORGE E POTTER ET AL
Is true and correct to the best of my knowledge. RA E $ _
CAVED 126 ACRE TRACT
!:qe % t- VOLUME 164,PACE 206
!••%V EY
as lary0 WIWAM DUNN SURVEY,A"108
yQ 8UR BRAZOS COUNTY,T1]{AS
SCALA P=40' AUGUST 30,2021
Vol" I P9. r `�
a oF T•P
oG`i,4 � �oy
Np OF$gP
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT. CC 2021 -Right of WayAcquisition
Road and Bridge NUMBER: -Carter Lane-Brenda&Salvatore
Sireci-0.783 acre for right
DATE OF COURT MEETING: 9/7/2021
ITEM: Acceptance of a Special Warranty Deed from Brenda and Salvatore Sireci for 0.783 acre of
land to be used for improvements to Carter Lane in Precinct 2.
TO: Commissioners Court
FROM: Darrell Kolwes
DATE: 09/01/2021
FISCAL IMPACT False
BUDGETED: False
DOLLAR AMOUNT: $0.00
ATTACHMENTS:
File Name Description Tvne
Right of Way_Acquisitlon_ Carter Lane= Right of Way Acquisition-Carter Lane-Brenda and
_Brenda and Sahratore_Sireci_ Backup Material
0.783 acre for_nght of way.pdf Salvatore Sireci-0.783 acre for right of way
APPRO
,7
Duane Peters Date
County Judge
Vol. 3 41 pg. Igo
�p,TC OFT
ti> , 7
r
n".' o
oG' .
NpY
OF
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: CC 2021-Utility Permit-
Road and Bridge NUMBER: Hawkwood Energy-Wheelock Hall
Road-5,265'of temporary water
line
DATE OF COURT MEETING: 917/2021
ITEM: Consider and take action on the Hawkwood Energy utility permit to install a temporary 12"
Polyurethane water line within and along the right of way of Wheelock Hall Road a distance
of 5,265 feet, Line will provide water to an oil well. Site is located in Precinct 2.
TO: Commissioners Court
FROM: Darrell Kolwes
DATE: 09/02/2021
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
ATTACHMENTS:
Fite Name Description mme,
Utility_Permit Hawkwood Energy_ Utility Permit-Hawkwood Energy-Wheelock Hall Road-
Wheelock Hall Road_ Backup Material
5 265 of_tempararywater line.pdf 5,265'of temporary water line
CAPPR07'
Duane Peters Date
County Judge
®�. l Pg. l a
APPLICAMN FOR W&TER UTILITY PE HT
HDESIG114ATENG PLACEMENT OF CU'I'iII[.M IN COUNTY RHGHT OF�YA�
TO: THIS COURI'1'3l ENGINEER OF BRAZOS COUNTY,TEXAS
pursuant to the Tom Utility Code, Section 18 1.024, comes now Hawkwood ]Energy
[company ramie], hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact
business in Texas,acting by and through its duly authorized representative,and hereby petitions the County Engineer
for the right to lay,construct,maintain,repair and/or operate a water line under and/or along certain County Roads as
shown on drawings and diagrams attached hereto and said location described as follows:
Facility to Cross Road
Length of TYPE OF CONS'TRUCT'ION
Road Nemo&Block Numbsr Crossing CHECK ONE
Wheelock Hall Road Bored Jacked Driven Cased
]Facility 1n Parallel County Road Within Ri&-OF Waw+
Road Name and Block
Number From TO Depth Distance
Wheelock Hall Road 30 5017.17N 30 50 36.43N Surface 5,265 feet
96 20 18.29W 962103.94W
CONSTRUCTION TYPE
12" Diameter wan Thictmess
Material Specifiicadon Polyun:rhane(Drat Bose)
MWmtua Operation Pn;.sstue 200 PSI
The location and description of the proposed installation and appurtenances must be fully shown on the attached
detailed drawings.
The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and
shall complete said construction/work within 20 working days. (COMPANY MUST FIL HPI). If such
construction is not begun by the 60th day,Company will be required to apply for a new permit.
Company declares that prior to filing this application,it has ascertained the location of all existing utilities,both aerial
and underground. and the filing of this application is prima facie evidence that the proposed installation will not
conflict with any existing utility.
A copy ofthis permit shall be kept an the job site any time work is being performed.
It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon
public property pursuant to this permit shall not operate to create or vest any property right in said holder.
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's
right,title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk
of and indemnify, defend and save haratless Brazos County from and against any and all loss, damages, cost or
expense arising in any manner on account of the exercise or attempted exerciso by said holder of the aforesaid rights
and privileges.
V®9. -� Pg.
Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated
representative.
Approval of County Engincer's Office may take as long as two weeks after complete application is received.
Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of
said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION
REQUIREMENTS FOR ®YORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated
herein for reference.
In the event Company fails to obtain a permit prior to the installation or does not install utilities in compllance with
installation requirements set forth herein(i e.depth,location,etc),Company assumes allfrnanclai responsibility for
damages and/or destruction oflines,cables,eft based capon its failure to comply with Brazos County requirements.
Applicant agrees that if Brazos County demonstrates a violation ofPhe terms of this pollcy,Applicant stipulates that
requisites for Injunctive relief exist and that Brazos County is entitled go relief enjoining any conduct by applicant
which is contrary to the palic&L
This permit is a revocable permit Brazos County reserves the right to revoke this permit at any bine, In the sole
discretion of Brazos County,for intera&of public health,safety or welfare,or for failure to repair any damages
upon demand,or for any other reason deemed sgrxmnt by Brazos County.
In the event Company jails to comply with any or all of the requirements as set forth herelm the County may take
such action as it deems appropriate to compel compliance. The County Engineer further retains the right to revoke
this Permit by verbal notification to the ApplicantlCompany.
Failure to obtaba this permit and/or not fy the County Engineer's O f`ice within 24 hours of beginning construction
shall constitute grounds forJob shutdown.
By signing below,I certify that I am authorized to represent the Company listed below, and that the Company agrees
to the conditions/provisions included in this permit.
11uje �- xe Se r,51 r�LLe—e
Company Name
�'+
By. �f�--
Signature
Title
Ad Pim ,. er �-kf .
City state dip
-2
Telephone Number
eA tayf hecf,9.dst.comer
�m
v®i. D- I pgo125a
i
Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by
accompanying drawings and notice dated �"' f " - except as noted below:
(MonthMay/Xear)
EXCEPTIONS: Q {
�J a�
Brazos County Engineer
3
z.
� I
i flOAD RL fr gal V
4
CENTER LIN EOF COUNTY ROA
SHOW NORTH ARROW
ROAD RIGHT-0F-WAY -070 b
PLAN VIEW
CENTER LINE
x
C7
x
4 b
x
C2
tc
COUNTY ROAD
TYPICAL SECTION to p' ock ott J.
1. IN CROSSING ROAD OR GOING ALONG RIGHT-0F-WAY,SHOW DEPTH&LOCATION OF CONSTRUCTION IN TYPE
SECTION&PLAN
2. IN PLAN VIEW SHOW DISTANCE FROM YOUR CONSTRUCTION TO NEAREST INTERSECTION
3. IF ABOVE PLAN VIEW AND/OR TYPE SECTION IS NOT APPLICABLE,THEN SHOW APPLICABLE PLAN AND/OR SECTION
-,Staging Pone
i'-]AMMatr ' s
� r
T
42-.48" Ga{v Culverts
Wo
3:
�` f
BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION S'T'ANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. GeneraiRgquirenrenls
1. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices("BMP')(EPA and TCEQ both provide lists of examples of
BMPs)to minimize erosion and sedimentation resulting from the proposed installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property
shall be restored to its original condition,as far as practical,in the opinion of the County Engineer or
appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior
occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is
determined that inconvenience to the public exists,then the County Engineer will decide whether such
project will be allowed or if an alternative exists so as not to inconvenience the public.
B Latelt RegwrenrenQs
l: Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic
Control Devices(TMUTCD). See Traffic Control Requirements below.
2. During construction,all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices, as
may be necessary,in order to'safely conduct the public through the project area. Company shall provide
flagmen,signs,signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable,conduit and/or pole line shall be laid,constructed,maintained and/or repaired so as to constitute
a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of
Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved
by the County Engineer.
Traffic C®,rPro/Plan
1. A traffic control plan,pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. Any construction(i.e.pit,excavation,hole)left open overnight,requires specific nighttime traffic
control measures pursuant to the TMUTCD;
Vol. 41 pg. �]
r
b. If construction is within ten(10)feet of the roadway;or
c. Any work performed in the road right-of-way;
2. Plan must be attached to the permit and kept at the job site anytime work is being performed.
3. Plan must set forth the time of completion for the job.
D. Desien Standards
1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation
and the pole be placed in the designated area for power specified as set forth in the Teras Utilities Code,
Section 181.045.
2. All pole installation(including lighting)shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved to the
appropriate location at the company's expense. Exceptions may be approved by the County Engineer.
3. All underground installations shall(these are minimum depths—utility may place deeper):
a. be placed at a minimum depth of forty-eight(48)inches below the top of the pavement;
b. be at least thirty-six(36)inches below ditch flow line when installation is within the area measured
from top of bank to top of bank;
c. be at least forty-eight(48)inches below ditch flow line if low pressure gas or petroleum lines. For
high pressure gas and petroleum lines,see High Pressure Pipelines requirements listed below;
d, not be closer than ten(10)feet from the edge of pavement.Exceptions may apply in rights of way of
less than 60 feet.
4. Water Lines: All water lines must be a minimum 36-inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows:(measured from
back of right-of-way).
Power-0 to 2 feet,nominally V
Phone—2 to 4 feet,nominally 3'
Gas — 4 to 6 feet,nominally 5'
Cable—6 to 8 feet,nominally 7'
6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar
manner as referenced in No.3 above;however,the County Engineer or its designated representative will
provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe,conduit or ducts may not be longer than 400'
if left open over night or unattended.
S. Crossings under a county road shall:
a. be bored or jacked.ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and
soil exceeds one(1)inch. Brazos County must be given 24 hours notice of pressure grouting
operations and have the opportunity to have an inspector on site to observe pressure grouting
operations;
V0 1. � Pg. 129
c. TxDOT Standard Specification Item 476 shall be followed for all boring,jacking,tunneling and joints.
9. Bore Pits:
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place.See Traffic Control Plan listed above.
c. pits shall NOT be located within ten(10)feet from the edge of pavement without prior approval from
the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours,due diligence will be used in protecting the spoil
pile to prevent drainage problems;
e. based upon soil conditions,the County Engineer or his representative may require shoring to protect
pavement integrity;
f. based upon soil conditions,the County Engineer or his representative may require pits be placed
further from the edge of road,
10. Any installation within ten(10)feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions,the County Engineer or his representative may require shoring to
protect pavement integrity.
d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed
during a rainy period or at other times where excess water cannot be prevented from entering the
trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized
material as soon as weather permits;
e. all disturbed base and pavement materials shal I be removed and restored to the satisfaction of the
County Engineer or his representatives.
f no side or lateral tamping to rill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event
Company damages the slope,shoulder or any other portion of the right-of-way,Company will be
responsible for repairing the damage and replacing the right-of-way to the condition it was prior to
commencing construction.
12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County
road will not be permitted,except in an instance whereby the laying;construction,maintenance and/or
repair of cables,conduits and/or pole lines cannot be accomplished by any other method and in this event
all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided
meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and/or repair requires Company to remove,cut or
jeopardize any section of the road(asphalt,cement,road base,etc.),Company will be required to provide
a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by
the County Engineer.
14. The applicant shall submit a letter of"No Objection"from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Enrernency work
1. In the event Company is required to perform emergency services,that requires excavation in a County
Right of Way,and unable to notify the County Engineer prior to conducting emergency repairs,Company
shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the
County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of
Way and traffic safety controls used.
F. Repairs to existing fatalities
1. Maintenance and/or repair to existing cables,conduits,and/or pole lines which require disturbance of the
soil,shall not be performed until plans describing such maintenance and/or repair have been approved by
the County Engineer or its designated representative and a permit has been obtained.
G. Relocation of utilities
1. When and if the County Engineer determines that it is necessary for the construction,repair, improvement,
alteration or relocation of all or any portion of said road,any or all poles,wires,pipes,cables or other
facilities and appurtenances authorized hereunder,shall be removed from said road,or reset or relocated
thereon,as required by the County Engineer within a reasonable time as determined by the County
Engineer and Utility Company,_and at the expense of the Utility Company.
H. Hietr Pressure Pipelines
1. All utility Permits for high pressure pipelines(generally 60 PSI or greater),whether pertaining to
controlled access or non-controlled access installations,should contain the following additional
information in the description of the permit.
-diameter
-wall thickness
-material specification
-minimum yield strength
-maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline,this information is to be supplied
for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed
by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Type of Pipeline (below deepest ditch eradel Suecial Requirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36"deep
Encased Pipe Greater than 10' No concrete pad required
Non-Cased Pipe Less than 10' Must be covered with concrete pad at least 48"deep
Non-Cased Pipe Greater than 10' No concrete pad required
Concrete pad shall be minimum of 3"thick and width shall be pipe diameter plus 18"minimum.
5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right-of-
Way. Transmission lines have been determined to be petroleum pipelines(which includes natural
gas lines)and shall not be parallel to a County Road.
6. Natural Gas Distribution is a line that serves the final customer.
Vol. pg-1�9_
LECEND
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TRAFFIC CONTROL PLAN
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SHOULDER WORK
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BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: Road and Bridge NUMBER: CC 2021 Garrett Lane Subd Final
Plat
DATE OF COURT MEETING: 9/7/2021
ITEM: Approval of the Final Plat of Garrett Lane Subdivision Lot 1 &Lot 2;7.78 Acres,James
Prewitt Survey No.76,A-193;Brazos County,Texas. Site is located in Precinct 2.
TO: Commissioners Court
FROM: Karen Tyler
DATE: 08/25/2021
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
NOTES/EXCEPTIONS: Owner/Developer. Katrenla Stringfellow
Surveyor. ATM Surveying(Adam Wallace)
ATTACHMENTSi
File Name Descriptiion Tyne
Plat Apprication-Garree Lane Subd- Application for Development Backup Material
signed.pdf
Final Plat 21-0325-Garrett Lane—rev4— Plat Backup Material
bw pdf
APPRO
Juane Peters. }date
County Judge
Vo L '�' S Pgo��J�
AuthenUslgnID:IDC9DBBF-2959-0408•B70C-0ABEF48607C0
Brazos County Road&Bridge Office
"��Ais oFTe 2617 SH 21 West
9
Bryan,TX 77803
Telephone: (979)822-2127
Fax: (979 775-0456
n°o ti°y Email:.Plats(cDbrazoscounb tx.gov
�?YOFfl4r
PLAT APPLICATION
PROPERTYSUBJECT • - • •
APPLICATION DATE':06/07/2021 RESUBMITTAL: YES WINO
PROJECT/SUBDIVISION NAME:Garrett Lane Estates
PROJECT ADDRESS OR LOCATION:13661 Garrett Lane,Brazos County TX 77808
LEGAL DESCRIPTION:7.78 Acres,James Prewitt Survey No.76,A-193
IF RESUBMITTAL,PROJECT FORMERLY KNOWN AS:
NUMBER OF LOTS:2 TOTAL ACREAGE
JURISDICTION: CITY LIMITS ETJ V( OUTSIDE ALL CITY LIMITS AND ETJs
• Notification of Application completeness will be given within 10 days of Application date. All incomplete Applications will be rejected.
This Application shall expire five(5)years from the Application date of the project.
TYPE OF APPLICATION
MASTER PLAN SIMPLIFIED PLAT PRELIMINARY PLAN
V/ FINAL PLAT AMENDING PLAT REPLAT
APPLICATION PURPOSE
RESIDENTIAL MANUFACTURED D RENTAL COMMUNITY
E COMMERCIAL
OTHER(Please explain):
FLOODPLAIN
IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? YES NO
Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed
Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data
On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes.Issuance of a Floodplain
Permit in accordance With the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special
flood hazard will be free from flooding or flood damage.Issuance of a permit shall not create liability on the part of Brazos County or any officer or
employee of Brazos County in the event flooding or flood damage does occur.
TxDOT •
WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? YES NO
SUBMISSIONDIGITAL FILE
COUNTY ENGINEER ADOBE(.pdf file) AutoCAD(.dwg file) (Email To:plats@brazoscountytx gov)
911 ADDRESSING W1 ADOBE(.pdf file) W1 AutoCAD(.dwg file) (Email To:als(a)brazoscountyix.00v)
CONTACT INFORMATION
Vol. 0 Pg. 15�)
Authentisign ID:10C9DBBF-2959.4406-B70C-0ABEF48607C0
h � e 3 �`h a:t6z 4 ,y ,fi� �ryPi'�{3£- ! c � yy 4_ � i�,�+ 'ki�8� { a �R zc r,•,^,. Y°,�U S'�S
APPLICANT INFORIGA'rION r�: i � � � �
�„rr�.3�....t...�r.+: x <s, '.'v"3.x'... c,n,.,.k�.�S..w�.t•,.-.^�r�*-.f ��$A!+ ''., _Yxrrx�a':�4�r�S;q��_..._��»_z,.�, ,�?_�r'c,.�,"w.��:y>?a yty�",,,,rR�*'�,/,'=`:� ��e?�._ i..
FIRM NAME:ATM SURVEYING
CONTACT:Adam Wallace
ADDRESS:1403 LEMON TREE
CITY:COLLEGE STATION STATE:TEXAS ZIP:77840
PHONE:979-209-9291 FAX:
EMAIL:Adam@ATMsurveying.com
_4.�A,_. iY•{...'_`r ...i.N ..,,arca..t ..Sw."L�..�+:k.,__.h ..v. ..._._._:_ .._....�'+.�w ��4.F1 Fa^.,,o .3 .� � }
FIRM NAME:
CONTACT:Katrenia Stringfellow
ADDRESS:3661 Garrett Lane
CITY:Bryan STATE:TX ZIP:77808
PHONE: FAX:
EMAIL:
.... ..�.�._., :.,.�. ......83atv'A"a..m., ....R.xs��x,.�,.�.?�.,X'sY.t, .._;._.,�'�:,.„.x?�. .+ _,..x;�......d�.:'tr v�.._v•< ,,.¢+c.,Sn„e_.,,... ,.�,�3e.. x'_a. �� r��„�� ..d.�, -
FIRM NAME:
CONTACT:
ADDRESS:
CITY: STATE: ZIP:
PHONE: FAX:
EMAIL:
SURVEXIOR1NFORMATION.. 7, �...... ..s y �, 77�� x� {
FIRM NAME:ATM SURVEYING
CONTACT:Adam Wallace
ADDRESS:1403 LEMON TREE
CITY:COLLEGE STATION STATE:TEXAS ZIP:77840
PHONE:979-209-9291 FAX:
EMAIL:Adam@ATMsurveying.com
'OT(JjER115FORMACION
FIRM NAME:
CONTACT:
ADDRESS:
CITY: STATE: ZIP:
PHONE: FAX:
EMAIL:
PROPERTYOWNER •NSENT/AGENT,AUTHORIZATION
Authentislgn ID:IOC90BBF-2959-0408-B70C.OABEF48607CO
By my signature,I hereby affirm that 1 am the property Owner of record,or if the Applicant is an organization or business entity,that authorization
has been granted to represent the Owner,organization or business in this Application.I certify that the preceding information is complete and
accurate,and It Is understood that I agree to the Development/Subdivision of this property.
SIGNATURE: PRINTED NAME:Katrenia Stringfellow DATE:
08!0712021
SIGNATURE: Bf=!7:40:24PMGMf PRINTED NAME: DATE:
By signing this form, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of
Application indicated on page one of this Application.The Owner further acknowledges that submission of an Application does not in any way obligate
the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the
Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation.
CALCULATIONS OF
MASTER PIAN: No charge SIMPLIFIED PLAT. $100 PRELIMINARY PLAN: $150+$5 per lot
FINAL PLAT., $150+$10 per lot AMENDING PLAT: $100 REPLAT: $150
RECEIPT + • •UNTY (Official Use Only)
DATE APPLICATION RECEIVED: / / DATE APPLICATION RECEIVED/REJECTED: I /
SIGNATURE: SIGNATURE:
Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive
requirements for any additional information not contained as part of this Application which may also be needed as a part of the review process.
Application Check List:
Copies of finished plat with corrections (if any):
V( Three (3) hard copies to Brazos County
One (1) .pdf copy to Brazos County
One (1) .dwg copy to Brazos County
gone (1) hard copy to Brazos County Health District
ne (1) hard copy to Brazos County 911
ne (1) hard copy to local Water District or Company
Letters of approval (to be sent by the approving institution directly to Brazos County Engineering):
Letter from Brazos County Health District-For On-site sewage evaluation.
Letter from Brazos County 911 -For Road names.
Letter from Water District or Company. -Stating water availability, etc.
If property is within an Extraterritorial Jurisdiction (ETJ) of a City:
Approval notification from appropriate City.
Applicant attests that they have signed this Application in the capacity designated, if any, and further attests
that they have read document and the statement contained herein and any attached are true and factual. All
Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that
this Application is not finished or dated until all documents listed above are filed at the Brazos County
Engineering Office and all applicable blanks are filled in the Application above.
Authentlsign ID:10C9DBBF•2959-0408•B70C-0ABEF48607C0
SIMPLIFIED FINAL PLATREQUIREMENTS
Every Simplified Plat shall include all of the following:
Title Block with the following information:
Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and
surveyor.
Proposed name of Subdivision. (Subdivision name & Street names will be approved through
the Brazos County 911.) (Repiats need to retain original Subdivision name.)
Date of preparation. (Include the date of any revisions on the plat.)
Engineer's scale in feet.
Total area intended to be developed.
Proposed number of Lots to be developed.
Re-plat or Amending Plat, existing Lot and Block description or Abstract name and number.
North arrow.
Drawn on 24" x 36" sheet to scale of 100-feet per inch or larger.
Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract.
All horizontal control and vertical elevations depicted on the plat shall be tied to NAD83 and NAVD
1988 Datum.
�A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in
detail to identify the location of the proposed plat.
F]AII adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number,
and existing use.
All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the
face of the plat drawing.
County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district
boundaries and Subdivision section and/or phase boundaries.
Road names and Right-of-Way width for all Roads. (Existing and proposed)
All existing and proposed plat boundary lines, phase/section lines, and Lot lines with bearings and
dimensions.
Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.)
Pipelines: label company with volume and page.
All certification language as found in Appendix C.
Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements
and rights-of-way shall be accomplished free of liens. The dedication shall be accompanied by the
Certificate of Ownership and Dedication language found in Appendix C. The Owner's and any lien
holder's dedication, and restrictions if any duly acknowledged in the manner required for
acknowledgement of deeds, shall also be provided.
E]AII proposed Easements and existing Easements of record that have a designated route shall be
shown on the plat with bearings and dimensions. The Owner shall be responsible for coordinating
with all Utility Providers the location of all utility Easements that are shown on the Final Plat.
FIBuilding Setback Lines for each proposed Lot as defined herein. For Subdivisions located within
an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plat note.
F]Metes and bounds description of the property to be subdivided shall be certified by a Registered
Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings, and
distances to a corner of the original land grant survey of which the Subdivision is a part, according
Authentislgn ID:90C9D13BF-2969-0409-B70C-OABEF48607C0
to the best available data. (Shown on drawing; not separate description)
FIAII Subdivision external corners, angle points, points of curvature and points of tangency shall be
set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded and shall be a
TxDOT "Light Duty Setting" monument with an aluminum or bronze disk as specified in Appendix C
of the TxDOT Survey Manual of April 2011. Alternately, Bernstene Standard Aluminum Base
monument (or equivalent as approved by the County Engineer) embedded and backfilled with
compacted sand may be used. All Daughter Lots, Blocks and rights-of-way within the Subdivision
shall be fully monumented in compliance with the Texas Board of Professional Land Surveying Act
and the Board Rules set by a Registered Professional Land Surveyor (RPLS) before the plat is
recorded.
F]Primary control points or descriptions and ties to such control points, to which, later, all dimensions,
angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with
respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a
part. All boundaries shall be tied to a County control monument.
The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the
Owner's dedication.
FIThe On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District.
FIThe location, zone classification and panel Effective Date of the 100-Year Floodplain as identified
on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal
Emergency Management Agency (FEMA).
If there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A
classification, or if there exists within or adjacent to the plat any water courses whose upstream
drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year
Floodplain as determined by an engineering study under the seal of a Registered Professional
Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points
within the plat.
BFE's shall be shown for all points within the plat, as determined by the results of an engineering
study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the
plat, the BFE established by the accompanying FEMA- published flood study may be substituted for
the engineering study.
FIA minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot
within the plat. This minimum FFE shall be twelve (12) inches higher than the highest spot
elevation that is located within five (5) feet outside the perimeter of the Building, or two-feet above
the BFE, whichever is higher.
If any areas within the plat include a 100-Year Floodplain (as determined by the results of an
engineering study or as established by FEMA), a benchmark shall be established by the Owner
within or immediately adjacent to the boundary of the plat. The location, description and elevation
of the benchmark are required to be identified on the face of the plat. The elevation of this
benchmark shall utilize the same vertical datum as that used in the engineering study to determine
the FFE.
FIA separate drawing containing both existing and proposed topographic information at 2-FT contour
Intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts
(existing & proposed).
FIThe certification language as found in Appendix C for both the Commissioner's Court approval and
the County Clerk's filing certificate shall be located on the face of the plat. These signatures shall
be obtained after approval by the Brazos County Commissioner's Court.
F1 If any Lot within the plat will be served by a well or an On-site Sewage Facility (OSSF), a letter
must be provided by the Brazos County Health District stating they have examined the plat and that
it is in compliance with the Brazos County On-site Sewage Facility (OSSF) Regulations,
Construction Standards for On-site Sewage Facility (OSSF) Regulations as published by the Texas
Commission on Environmental Quality (TCEQ). This letter must be signed by a representative of
the District prior to Final Plat approval.
F1If the plat contains a water well site, there shall ?A_a depiction of the TCEQ separation
FVO Pg. 151
Authentlsign ID:70C90BBF-2959.4408-B70C-0ABEF49507C0
requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41.
If rural route mailboxes are proposed, the plat note as found in Appendix G.2 for placement of such
mailboxes shall be shown on the face of the plat.
If any areas of the plat are located outside of all incorporated areas, the plat note as found in
Appendix G.1 regarding, the requirement to obtain a unique Development Permit from the Brazos
County Floodplain Administrator prior to locating or altering a structure or land shall be placed on
the plat.
It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not
duplicated. Subdivisions with different sections are considered unique. The Owner shall check with
the County Clerk's records for verification.
Driveway culverts for all Lots shall be designed by a Licensed Professional Engineer.
If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT)
controlled highways, farm-to-market Roads, or others, copies of correspondence with TxDOT are
required to be submitted with the Preliminary Plan stating that the general entrance or driveway
configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required
prior to approval of Final Plat.
The diameter and length for each driveway culvert shall be shown on a table on the plat. This
information shall also be placed in the deed restrictions for the Lots in the Subdivision.
The Owner shall provide a letter of serviceability from an entity or entities providing water service
or a letter stating that no service is available within 300 feet of the Subdivision and certifying that
the Lots are suitable for private wells.
Any Improvements proposed within the Right-of-Way including, but not limited to, irrigation,
landscaping, sidewalks, Subdivision identification signs, etc. shall be maintained in accordance
with an executed license agreement between the County and the Owner.
This check list along with the required copies of the plat shall be submitted to the County Engineer
for approval.
❑ Location and size of all existing and proposed subsurface and surface water drainage facilities,
including water bodies on or immediately adjacent to the subject property and detention basins, if
needed.
All existing and proposed water courses or manmade drainage channels shall be located within a
Common Area to be maintained by Owner.
Vol. Pg. I�$
Authentislgn ID:70C90BBF-2959.4408-87OC-0ABEF48807CO
MASTER PLAN I PRELIMINARY PLAN REQUIREMENTS
Every Master Plan/Preliminary Plan shall include all of the following:
Title Block with the following information:
Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and
surveyor.
F]Proposed name of Subdivision. (Subdivision name & Street names will be approved through
the Brazos.County 911.)
Date of preparation. (Include the date of any revisions on the plan.)
Engineer's scale in feet.
Total area intended to be developed.
Proposed number of Lots to be developed.
Abstract name and number.
F]The Preliminary Plan shall carry the legend "PRELIMINARY PLAN FOR REVIEW PURPOSES
ONLY".
North arrow.
Drawn on 24" x 36" sheet to scale of 100-feet per inch or larger.
Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract.
F]All horizontal control and vertical elevations depicted on the plan shall be tied to NAD83 and NAVD 1988
Datum.
FIA vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in
detail to identify the location of the proposed plan.
7AII adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number,
and existing use.
All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the
face of the plan drawing.
F]County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district
boundaries and Subdivision section and/or phase boundaries.
F]Road names and Road designation (whether the Road will be public or privately owned), pavement
width and Right-of-Way width for all proposed Roads within and all,existing Roads abutting the
plan. (Proposed and existing)
F]AII existing and proposed plan boundary lines, phase/section lines, and Lot lines with bearings and
dimensions.
Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) (Existing and
proposed.)
Pipelines: label company with volume and page.
The Preliminary Plan (including the entire Parent Tract if only a portion of that tract is to be
subdivided) shall be shown on a single sheet, regardless of its acreage. The Preliminary Plan may
also be shown on multiple sheets if necessary to show all detail and required information as
required by this section.
Size, in acres, of all Daughter Tracts.
Centerline tangent lengths and curve data for all proposed Roads.
Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements
and rights-of-way shall be accomplished free of liens.
Vol. 51f I P g.
Aulhentlsign ID:1OC9DBBF-2959.4408-B70C-OABEF48607C0
❑ All proposed Easements and existing Easements of record that have a designated route shall be
shown on the plan with bearings and dimensions. The Owner shall be responsible for coordinating
with all Utility Providers the location of all utility Easements that are shown on the Final Plat.
Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within
an Extraterritorial Jurisdiction (ETJ), this may, be shown on the drawing or included as a plan note.
Metes and bounds description of the property to be subdivided shall be certified by a Registered
Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and
distances to a corner of the original land grant survey of which the Subdivision is a part, according
to the best available data. (Shown on drawing; not separate description)
Primary control points or descriptions and ties to such control points, to which, later, all dimensions,
angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with
respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a
part. All boundaries shall be tied to a County control monument.
The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the
Owner's dedication.
The On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District.
The location, zone classification and panel Effective Date of the 100-Year Floodplain as identified
on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal
Emergency Management Agency (FEMA).
If there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A
classification, or if there exists within or adjacent to the plat any water courses whose upstream
drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year
Floodplain as determined by an engineering study under the seal of a Registered Professional
Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points
within the plat.
BFE's shall be shown for all points within the plat, as determined by the results of an engineering
study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the
plat, the BFE established by the accompanying FEMA- published flood study may be substituted for
the engineering study.
A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot
within the plat. This minimum FFE shall be 12-inches higher than the highest spot elevation that is
located within five feet outside the perimeter of the Building, or two-feet above the BFE, whichever
is higher.
F1If any areas within the plat include a 100-Year Floodplain (as determined by the results of an
engineering study or as established by FEMA), a benchmark shall be established by the Owner
within or immediately adjacent to the boundary of the plat. The location, description and elevation
of the benchmark are required to be identified on the face of the plat. The elevation of this
benchmark shall utilize the same vertical datum as that used in the engineering study to determine
the FFE.
A drawing containing both existing and proposed topographic information at 2-FT contour intervals
along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing &
proposed).
If the plat contains a water well site, there shall be a depiction of the TCEQ separation
requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41.
It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not
duplicated. Subdivisions with different sections are considered unique. The Owner shall check with
the County Clerk's records for verification.
F1The Owner shall provide a letter of serviceability from an entity or entities providing water service
or a letter stating that no service is available within 300 feet of the Subdivision and certifying that
the Lots are suitable for private wells.
F1If entrances or drivewa s are ro osed fronting Texas Department of Transportation (TxDOT)
Vol. �J�' pg. I/
Authentisign ID:10C9DBBF-2959-0409•B70C-0ABEFU607C0
controlled highways, farm-to-market Roads, or others, copies of correspondence with TxDOT are
required to be submitted with the Preliminary Plan stating that the general entrance or driveway
configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required
prior to approval of Final Plat.
For Road widening and drainage purposes the Owner shall dedicate the Right-of-Way. In the case
of drainage that is provided for the Lots, it shall be located outside of the Right-of-Way in a private
drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located
within the Right-of-Way.
Indicate the centerline length of each Road in the proposed Subdivision and its design speed.
If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per
the requirements of Article 8 of these Regulations.
Locations of existing and proposed private alleys.
Locations of existing and proposed public areas.
Locations of other public Improvements, including but not limited to parks, schools and other public
facilities.
The location of proposed cluster mailboxes, as required.
F1All proposed Off-site Easements for infrastructure construction must be shown on the Preliminary
Plan.
Proposed phasing. Each phase must be able to stand alone to meet requirements of these
Regulations.
Location and size of all existing and proposed subsurface and surface water drainage facilities,
including water bodies on or immediately adjacent to the subject property and detention basins, if
needed.
If the proposed Preliminary Plan is to be a Private Subdivision (containing privately maintained
Roads), the title of the plan shall contain the phrase, "A Private Subdivision". Refer to Article 8 for
additional requirements.
This check list along with the required copies of the plan shall be submitted to the County Engineer
for approval.
Include a description of contributing drainage to the proposed Subdivision. The submittal shall
include the area, slope and type of Development in the contributing area.
Drainage narrative in compliance with the BCEDG.
Clearly indicate the method of sanitary sewage treatment and/or disposal such as, but, not limited
to, municipal sewer service, private sewage disposal system and On-site sewage facilities
including the size and location of all proposed sewer mains and manholes. Preliminary grades for
each main between manholes and the depth at each manhole shall also be shown.
All existing and proposed water courses or manmade drainage channels shall be located within a
Common Area to be maintained by Owner.
Vol. pg. �
Authentisign ID:10C9DBBF-2959-0408-B70C-OABEF48607C0
FINAL PLAT APPLICATION RIt
Every Final Plat must include all of the items provided on the Simplified Plat checklist as well as the
following:
❑ For Road widening and drainage purposes the Owner shall dedicate the Right-of-
Way. In the case of drainage that is provided for the Lots, it shall be located outside
of the Right-of-Way in a private drainage Easement. In the case of drainage that is
provided for the Roadway, it shall be located within the Right-of-Way.
❑ If public Roadways are to be built as part of the plat, the plat note regarding the
responsibility for construction of Roadways as found in Appendix G.3 shall be placed
on the face of the plat.
The plat note regarding Owner's responsibilities as found in Appendix G.4, if not
contained in the Owner's dedication.
Indicate the centerline length of each Road in the proposed Subdivision and its
design speed.
If more than four mailboxes are to be provided within the Subdivision, cluster
mailboxes shall be provided and the location of such shall be indicated on the plat.
❑ If the Roads within the Subdivision will be privately maintained, include the
appropriate note(s) per the requirements of Article 8 of these Regulations.
F1Locations of existing and proposed private alleys.
Locations of existing and proposed public areas.
F1Locations of other Public Improvements, including but not limited to parks, schools
and other public facilities.
All Off-site Easements for.infrastructure construction must be shown on the Final
Plat with a volume and page listed to indicate where the separate instrument
Easements were filed. Separate instrument Easements must be filed prior or
concurrently with Final Plat.
Proposed phasing. All phasing shall be in accordance with the approved Master Plan
and/or Preliminary Plan and each phase must be able to stand alone to meet
requirements of these Regulations. Infrastructure costs should be separate for each
phase of the Subdivision.
Location and size of all existing and proposed subsurface and surface water
drainage facilities, including water bodies on or immediately adjacent to the subject
property.
Flif the proposed Final Plat is to be a Private Subdivision (containing privately
maintained Roads), the title of the plat shall contain the phrase, "A Private
Subdivision". Refer to Article 8 for additional requirements.
In the case of an On-site Sewage Facility (OSSF), the Developer shall be
responsible for providing a Development Plan, as performed by a Professional
Sanitarian, a Licensed Professional Engineer, or person certified as required by
TCEQ Title 30 TAC Chapter 285. The sewage disposal plan shall be performed
according rules and regulations established by the Brazos County On-site Sewage
Facility (OSSF) Order and TCEQ Title 30 TAC Chapter 285.
Volo �" Pg. �}'02
PROJECT
LOCATION
ef
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VICISM MAP
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ORIGINAL PLAT FINAL PLAT
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FINAL PLAT OF
Garrett Lane Subdivision
MINN. ...�..,..a�..®...,®.m Lot 1&Lot 2
W.M.a .nm Being a PLAT of
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e�a.mlrm,lU➢nlml0voc9mia�t 7.78 aCre9
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AbMar.a�h [tib
Brazos County,Texas
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®9. pg.j43
Kristeen Roe, CTA, PCC
Brazos County Tax Assessor/Collector
4151 County Park Ct
Bryan TX 77602
979-775-9930
979-775-9938 Fax
REFUNDS PENDING 09/07/2021
REQUESTOR CHAHAL HARMANDEEP
ADDRESS 17288 INDIAN LAKES DR COLLEGE STATION TX 77845-4597
OWNER NAME MYRIAD DISTRIBUTION LLC
PROP ID# 412121
REFUND AMOUNT $48.33
REQUESTOR CHAHAL HARMANDEEP
ADDRESS 17288 INDIAN LAKES DR COLLEGE STATION TX 77845-4597
OWNER NAME FATTY'S SMOKE SHOP
PROP ID 364335
REFUND AMOUNT $ 17.58
REQUESTOR Frank Davis or Lisa Burns
ADDRESS 724 Mary Lake Dr Bryan Tx 77802-3111
OWNER NAME Sarah Lynne Harder Davis
PROP ID# 39140
REFUND AMOUNT $ 115.32
REQUESTOR
ADDRESS
OWNER NAME
PROPID#
REFUND AMOUNT
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
REQUESTOR
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
RE UESTOR .
ADDRESS
OWNER NAME
PROP ID#
REFUND AMOUNT
Vol. Pg. 144 __
APP_L-I TCON:€O_R TAX;I�EUf1FD;
Collecting Office Name Collecting Tax for:(taxing entities)
Brazos County Tax Office Brazos County,City of Bryan,City of College Station
4151 County Park Court Bryan ISD,College Station ISD,F1,F2,F3,F4,
Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD
OWNER'S NAME AND ADDRESS
MYRIAD DISTRIBUTION LLC
%CHAHAL HARMANDEEP K
17288 INDIAN LAKES DR
COLLEGE STATION TX 77845-4597
PROPERTY DESCRIPTION
Legal: BUSINESS PERSONAL PROPERTY
Address: 5035 RAYMOND STOTZER PKY ,
Account# 412121
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of.Refund Payment Date Amount Paid Refund Amount Requested _.
2REFUND 2020 07/31/2021 $5751.60 $48.33
Taxpayer's.reason for refund: OP-Overpayment
REFUND TO:
CHAHAL HARMANDEEP K
17288 INDIAN LAKES DR
COLLEGE STATION TX 77845-4597
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct."
_ bolU rel
Signature o Date
��,�I�- �'II — �6k� � �{ • cam
Phone q Email Address
If yob-m k a false statement on this application,you could be found guilty of a Class A=misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
The taxefund1 1' proved s pproved
q/7/a1
Authorized 0 cer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
Vol. pg. ��
TAX RECEIPT 08/04/2021 12:05PM
I&STEEN ROE,CTA PH#(979)775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR Receipt Number
4151 COUNTY PARK CT
BRYAN,TX 77802 3062608
Date Posted 07/81121)2.1
PaymentTypa P
Payment Code OvedRefund
Total Paid 55,751.60
PAID BY:
CHAHALHARMADEEP
Property lD Geo Legal Acres Owner Name and Address
412121 892018-0000-0150 _ 0.0000 MYRIAD 6ISTRIBUT1014'LLC
%CHAHAL HARMANDEEP K
Legal Description 17288 INDIAN LAKES DR
BUSINESS PERSONAL PROPERTY COLLEGE STATION,TX 77845-4597
Situs DBA Name
51135 RAYMOND STOTZER PKY ,
Entity -Year Rate Taxable Value Stmt# Void Original'Tax Discnts P81 Att Fees Overage Amount Pd
Z REFUND ENTITY Y020 0.00000 0 146131 N 48.33 0.00 0.00 0.00 0.00 48.33
EMG SVCS DIST#4 2020 0.04779 236,741 90184 N 113,14 0.00 20.37 20.03 0.00 153.54
BRYAN ISD 2020 1.23250 236,741 90184 N 2,917.83 0.00 525.21 516.46 0.00 3,959.50
BRAZOS COUNTY 2020 0.49500 236,741 90184 N 1,171.87 0.00 210.94 207.42 0.00 1,590.23
5,751.60
Balance Due As Or 0713112021: 48.33
Tender Details Description Amount
Check ECK 5751,60
5751.60
Operator Batch Total Paid
tmoore 37004(PMT Intemet EC 08032021) 5,751.60
Page:1 Recel t Issued in Accordance with Becton 31.075 of the Texas Pro a Tax Code nmw.m.rauK
V®I. Pg. I
PIM- I
Collecting Office Name Collecting Tax for:(taxing entities)
Brazos County Tax Office Brazos County,City of Bryan,City of College Station
4151 County Park Court Bryan ISD,College Station ISD,F1,F2,F3,F4,
Bryan,Texas 77802 Ph.979-77S-9930 City of Kurten,Navasota ISD
OWNER'S NAME AND ADDRESS
FATTYS SMOKE SHOP COLLEGE STATION LLC
%HARMANDEEP KAUR
2230 TEXAS AVE S
COLLEGE STATION TX 77840-4630
PROPERTY DESCRIPTION
Legal: BUSINESS PERSONAL PROPERTY
Address: 2230 TEXAS AVE S ,
Account# 364335
TAX PAYMENT INFORMATION
Name-of Taxing Unit - Tax:Year of Refund Pdyment Date -Amount Paid Refund Amount Requested
ZREFUND 2020 07/31/2021 $2093.69 $17.58
Taxpayer's reason for refund: OP-Overpayment
REFUND TO:
HARMANDEEP CHAHAL
17288 INDIAN LAKES DR
COLLEGE STATION TX 77845.4597
Sign below and return farm to the Brazos County Tax Office.
"I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct."
clA
Q�°lam1 I 641 �Q YYlQ�ll l[�r'�!'.U�(� YISu QV_A1
Phone a Email Address
If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state fall felony
under Texas Penal Code Section 37.10.
TAX REFUND-DET/RIVIINATION
Theta refun [�J proved sapproved
�I�l ai
Authorized icer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
V®I. pg._ ,r�
TAX RECEIPT 08/04/2021 12:04PM
KRISTEEN ROE,CTA PH#(979)775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR -- -
4151 COUNTY PARK CT Receipt Number:
BRYAN,TX 77802 _3062607
Date Posted 0713Vz021
PaymentType - - ' P
Payment Code biieilRefund
Total Paid $2,083:89
PAID BY:
CHAHALHARMADEEP
Property ID_ Geo Legeil Acres Owner Name and Address
364335 8921113-0000-0454' 0.0000 FATTYS SMOKE SHOP COLLEGE STATIO
- - al Description %HARMANDEEP KAUR
Le
g p 2230 TEXAS AVE S
BUSINESS PERSONAL PROPERTY COLLEGE STATION,TX 77840-4630
Situs DBA Name.
2230 TEXAS AVE S , FATTY'S SMOKE SHOP
Entity _ Year Rate Taxable Valu_a Stmt# Vold Original Tax Discnts P81 Att_Fees Overage Amqunt Pd
Z REFUND ENTITY 2020 *0.00000 D 146132 tJ 17.58 0.00 0.00 0.00 0.00 17.58
BRAZOS COUNTY 2020 0.49500 67,738 42035 N 335.30 0.00 60.35 59.35 0.00 455.00 '
CITY OF COLL
STAT. 2020 0.53462 67,738 42035 N 362.13 0.00 65.18 64.10 0.00 491.41
COLLEGE STATION
ISD 2020 1.22900 67,738 42035 N 832.50 0.00 149.85 147.35 0.00 1,129.70
2,093.69
Balance Due As Of 0713112021: 47.58
Tender _=Details _ ,. _Description - __Amount
Check ECK 2093.69
2093.69
Operator Batch - - Total Paid
tmocre 37004(PMT Internet EC 08032021) - 2:693,69-
Page'.I
:093.69-Page:1 Receipt issued in Accordance with Section 31.075 of the Texas Property Tax Cade rneAuvna�m t.e
FV01 Pa. I L+6
APPLICATION FOR TAX REFUND.
Colrecting Office Name Collecting Tax 4or:(taxing entities)
Brazos County Tax Office Brazos County,I City of Bryan,City of College Station
4151 County Park Court Bryan ISD,College Station ISD,F1,F2,F3,F4,
Bryan,Texas 77802 Ph.979-775-9930 City of Kurten,Navasota ISD
OWNER'S NAME AND ADDRESS
DAVIS SARAH LYNNE HARDER(LIFE ESTATE)
724 MARY LAKE DR
BRYAN TX 77802-3111
PROPERTY DESCRIPTION
Legal: RIDGECREST, BLOCK 1,LOT 9
Address: 724 MARY LAKE DR ,
Account# 39140
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested
ZREFUND 2020 08/19/2021 $884.11 $115.32
Taxpayer's reason for refund: OP-Overpayment
REFUND TO:
DAVIS FRANK S OR USA L
724 MARY LAKE DR
BRYAN TX 77802-3111
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct."
A
Signature Date
hone 0 Email Addree
If you make a false statement on this application,you could be found guilty of a Class A misdemeanor or a state]all felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMIN TION
Th tax refun [ A roved Di pproved
Auth cer Signature Date
Authorized officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized'Officer Signature Date
Vol. Pg.
TAX RECEIPT 08/19/2021 03:13PM
KRISTEEN ROE,CTA PH#(979)775-9930
BRAZOS COUNTY TAX ASSESSOR COLLECTOR -- 'Receipt Number-
4151 COUNTY PARK CT _
- BRYAN,,-TX 77802- -- - u - _3063033___
Date Posted 0811912021
Payment Type P
Payment Code OvedRefund
:total Paid
PAID BY:
DAVIS FRANK S
BURNS LISA L
724 MARY LAKE DR
BRYAN,TX 77802
Property 16 Geo - - _ _ _ _ Legal Acres_ �J :_ -Owner Name and Address _
39140 543000-0001-0090 0.0000 DAVIS-SARAH-LYNNE HARDER(LIFE E
_ . . _ _. _---. -- - _ �.-.-.,-•-- - -.-- -•- -•----•y 724 MARY LAKE DR
_Legal Description __ _ ! BRYAN,TX 77802-3111
RIDGECREST,BLOCK 1,LOT 9
Situs --_ - DBA Name
724 MARY LAKE DR , i------• --.------ •-- �-
Entity_ _ _ .Year Rate Taxab_lelu
_Vaerq Stmt# Void ( lnal Tax Discnts_- P8�1 Aft Fees_Overage Amount Pd;
Z REFUND ENTITY " -2020- 0.00000 - D 146147- N 115.32 0.00 0.00 0.00 O.DO 115.32
BRAZOS COUNTY 2020 0.49500 106,559 33125 N 65.23 0.00 9.13 0.00 0.00 74.36
CITY OF BRYAN '2D20 0.62900 166,559 33125 N 327.49 0.00 45.84 0.00 O.DO 373.33
BRYAN ISD 2020 1.23250 148,559 33125 N 281.57 0.00 39.43 0.00 0.00 321.10
884.11
Balance Due As Of 0811912021: •115.32
Tender _ Details
Check 1072 - •884.11
884.11
Operator_ Batch
lemeison 37179(08192021LE) -------- ----..---- --- ---- - -- - ---- -• - ---- --- -.----- ----- -•--884.11
Special Condition Exists for this Property
Page:1i t issued in Accordance with Section 31.075 of the Texas Property Tax Cade ren .:
BRAZOS COUNTY,TEXAS
BUDGET AMENDM ENT(S)FOR THE 2020-2021 BUDGET YEAR
NO.20/21 47.1—47.9
On this the 7th day of September 2021 at a regular meeting of the Commissioners' Court, the
following members were present:
A.Duane Peters, County Judge,Presiding
B. Steve Aldrich,Commissioner,Precinct 1
C.Russ Ford,Commissioner,Precinct 2
D.Nancy Berry,Commissioner,Precinct 3
E.Irma Cauley,Commissioner,Precinct 4
F.Karen McQueen,County Clerk
The following proceedings were held:
THAT WHEREAS, on 7th day of September 2021 the Court heard and approved a budget
amendment(s)for the 2020-2021 budget year for Brazos County,Texas;and
WHEREAS,expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 8 September 2020, the following
amendment(s)to the original budget are hereby authorized,as described on the attached page(s).
ADOPTED AND APPROVED this the 7th day of September 2021.
THE COMMSSIONERS COURT OF BRAZOS COUNTY,TEXAS.
By:
Duane Peters,County Judge
Original: County Clerk's Office and
Attached to the original budget
Vol. Pg. ��J�..�...�...
BRAZOS COUNTY,TEXAS
BUDGET AMENDMENTS
No.20121-47.1
9/712021
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners'Court Contingency Departmental S pport 601.33
General Fond Constable Pet 03 Discretionary Spending 48.67
General Fund Constable Pet 03 Departmental Support 650.00
Commissloners'Court and Constable Pet#3
Reallocation offunds to the appropriate department's account to purchase a replacement refrigerator for Pct#3 Building.
d.:.M.
k MP
91112021
W,..
FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease
01000 11001500 61130000 CR Contingency 601.33
01000 30301100 59100000 CR DDEA 48.67
01000 30301100 60500000 DR Equipment&IT Enhancement 650.00
BRAZOS COUNTY,TEXAS
BUDGET AMENDMENTS
No.20121•47.2
917/2021
FUND DEPARTMENT DMSION CATEGORY DESCRIPTION Increase Decrease
General Fund CemmlaSlenera'Cour Contingency Departmental Support 601.33
General Fund Justice of the Peace,Pct#3 Discretionary Spending 48.67
General Fund Justice of the Peace,Pet 03 Departmental Su ort 650.00
Commissioners'Court and Justice of the Peace,Pct#3
Reallocation of funds to theappropriate department's account to purchase a replacement refrigerator for Pct#3 Building.
4 t a IDe artm t piSovdl
FUND DIV ACCT DR1CR ACCOUNTNAME Increase Decrease
01000 11001500 61130000 CR Contingmy 124.44
01000 24301100 59100000 CR DDEA 525.56
01000 24301100 60500000 DR Equipment&IT Enhancement 650.00
d'Qi. p90
BRAZOS COUNTY,TEXAS
BUDGET AMENDMENTS
No,20121-47.3
9/712021
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissionere Court ContIngency ContingencyDepartmental Support 10,000.00
General Fund Risk Management Re air and Maintrnance 10,000.00
Commisslonen'Court and Risk N12nagement
Reallmdon of funds to thea pro nate department's account to cover accidents and claims for the remainder of FY 31.
1
LeQartitieatApproval? �a, '.sem_ - r y ,s�.r°IDate
sy nn.
Cotintyi diidge%gproval { k,',
" v cr+ w�:=Date w 4 o=•.�
Foi! tioundnQJ!u: esOnty'�;�,r rb�' � {�":$.. t♦� �o-,.c
FUND DIV ACCT DR1CR ACCOUNT NAME Increase Decrease
01000 11001500 61130000 CR Contingency 10,000.00
01000 12500100 65010000 DR Accidents nad Claims 10,000.00
Vol. 0 pg. Irjf:,fjI-r,
BRAZOS COUNTY,TEXAS
BUDGET AMENDMENTS
No.20121-47.4
917/2021
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners'Court Contingency Departmental Sup ort 232.89
General Fund Constable Pct 93 R air and Maintenance 232.89
Conmdssioners'Court and Constable Pet 93
Reallocation of funds to the appropriate de artmenfs account to cover the overage in accidents and claims regarding the 2021 snow storm damage. �c
kDe aittneiit•A rovala
nnp Pie w
� q a�MR
FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease
01000 11001500 61130000 CR Contingency 232.89
01000 30301100 65010000 DR Accidents and Claims 232.89
Vol. pg. 1,54ir
BRAZOS COUNTY,TSXAS
BUDGET AMENDMENTS
No.20121-47.5
91712021
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund 361st District Court Discrcdonmy Spending 409A5
General Fund 361st District Court De amnental Support 409.45
361st District Court
ReaQocation of funds to the appropriate department's account to purchase a replacement ebair.
�De`artfnbiit°ApprovalA A
Date ,6 �,�` 9!112021:
Count:�J�dgeApproval
.,✓ Who:.. � �. .'.{ > u A � A ? r1' ♦c 1 a.'Rw�ZATas.TM"�1.;��K.
FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease
01000 22200100 59100000 CR DDFA 409AS
01000 22200100 60360000 DR Furniture 409AS
P tke
Vol. 9�
BRAZOS COUNTY,TEXAS
BUDGET AMENDMENTS
No.20121-47.6
9M2021
FUND DEPARTMENT DNISION CATEGORY DESCRIPTION Increase Decrease
TAD-Grant R-
Grant Fund Regionalization Contractual Services 499.41
Grant Fund Other Financing Use 499.41
General Fund Other Financing Use 499AI
Juvenile Services-
General Fund Administration Probation Departmental Support 499.41
Juvenile Adadnistration and TJJD Grants
Reallocation of funds to the appropriate department's account to correct FY 20-21 BA 46.1.Juvenile was able los lit fund purchase on the PO by using two divisions.Transfer of funds is not needed.
u i r r IDe artinerlCA oval:
syr a nap
Date.3:. ...,.r-°-r �' t„• 8/1/2021
Cou 9udSpFStial'
FUND DIV ACCT DRICR ACCOUNTNAME Increase Decrease
30000 312100 71010000 CR Computer Contracts 499.4I
30000 00000000 91300000 DR Transfer to General Fund 499AI
01000 00000000 49029000 CR Transfer from Grant Fund 499.41
01000 31000100 611100000 DR Conference and Seminar Fees 499.41
2-LL
l�J
V060 _ pg. �
BRAZOS COUNTY,TEXAS
BUDGET AMENDMENTS
No.20121-47.7
9/7/2021
FUND DEPARTMENT DPASION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners'Court Contin envy Departmental Support 0.01
General Fund Information Technology I.T.Services Community Contracts 0.01
General Fund Information Technology I.T.Services Community Contracts 20,498.10
General Fund Information Technology ConummityContracts 581.51
General Fund Sheriff Administration Community Contracts 6,142.16
General Fund Sheriff Jail Community Contracts 1,998.93
General Fund Sheriff SO•CSISDSchool Security Community Contracts 1,562.80
General Fund Constable Pct,kl Community Contracts 508.82
General Fund Constable Pct.N2 Community Contracts 654.19
General Fund Constable Pct.#3 Communi Contracts 399.79
General Fund Constable Pct.N4 Community Contracts 654.19
Community Supervision
General Fund Support Community Contracts 145.38
General Fund County Attorney Community Contracts 472.47
General Fund District Attorney CommunityContracts 14538
General Fund Emergency Management Community Contracts 7.232AS
Information Technology,SO-Administration,Jail,Constables Pct.91,Constable Pet.t12,Constable Pet.0,Constable Pet.04,CSCD,County Attorney,
District Attorney,and Emergency blaoagemeat(EOC)
Reallocation of funds to the appropriate departmeat's account to cover the FY 21 3rd quarter of radio maintenance cost that is provided by BVWACS.
Xzc ,i. s {De"aiLtiifntApProtial :r. Data
3'"r y .nrip r
Dater' a z" .,9/1/2U21
County Jud6y ,, QproVals
FoFAc"ep`uattn'�Pu oses,Oot._,�:J`F:.�tr'x��.. _N,, ".':.I`s3;"<,,tW4u'••!-.:t P tz_:
FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease
01000 11001500 61130000 CR Contingency 0.01
01000 14002000 73650000 CR Regional Radio System 0.01
01000 14002000 73650000 CR Regional Radio System 20,498.10
OI000 14000100 73650000 DR Regional Radio System 581.51
01000 28000100 73650000 DR Regional Radio System 6,142.16
01000 28002000 73650000 DR Regional Radio System 1,998.93
01000 28004000 73650000 DR Regional Radio System 1,562.80
01000 30101100 73650000 DR Regional Radio System 508.82
01000 30201100 73650000 DR Regional Radio System 654.19
01000 30301100 73650000 DR Regional Radio System 399.79
01000 30401100 73650000 DR Regional Radio System 654.19
OI000 26001000 73650000 DR Regional Radio System 14538
01000 18000100 73650000 DR Regional Radio System 472.47
01000 19000100 73650000 DR Regional Radio System 14538
01000 35500100 73650000 DR Regional RadinSystem 7,232AS
Vol J117Pg.
BRAZOS COUNTY,TEXAS
BUDGET AMENDMENTS
No.20121-47.8
91712021
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Exposition Center Re airandMainteaencc 953.93
General Fund Exposition Center Contractual Services 1,346.04
General Fund Exposition Center Departmental Support 2,299.97
OVasition Center
Reallocation offends to the appropriate depanmenfs account to cover expenses for the remainder of FY 21.
�S. .�'r`..d..sF :E ,':,S'°fs l +, f..+.�F,y�Ci rf:i �...7 v'':•
,Y_o`tP�pproV61 t l." n. ;•.� a _�,4; ._
s¢
IDA
. .: 1 x dsh
Ca nty;J�udge_Approval
$or:Accounting'P,,uiposetOnt.aa.:�.�. •?.���:�<;ti'i:.::t$;�:?:a?�*..,.,ti,*in t;S.�',::.,rcs;..,::f�.x4 ;..}.�E-,'�a m'" •.,�? "�;e"'�..s��`:�"�:` ""a r°k;�" � r$ ••. �na`�
FUND DN ACCT DRICR ACCOUNT NAME Increase Decrease
01000 36000100 65550000 CR Radio Maintenance 453.93
01000 36000100 65850000 CR Tires 500.00
01000 36000100 71030000 CR Employment Services 1,346.04
01000 36000100 60500000 DR Equipment&IT Enhancements 953.93
01000 36000100 60440000 DR Janitorial Supplies 1.346.04
VOL
L
r
BRAZOS COUNTY,TEXAS
BUDGET AMENDMENTS
No.20121-47.9
9/7/2021
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
Debt Obligation
Debt Service Fund Taxes 52,060.00
Debt Obligation
Debt Service Fund Debt Service Interest Debt Service Cost 52,060.00
General Obligation Debt Service Fund
To recognize revenue for Debt Service Fund of Ad Valorem Taxes in exercise of orifinal amount budgeted to cover September payment.
_epartme ..E rte_ Date I
nnp -
�- 1
CountyJudge_Approval ^ Date j
Far.Aesonnti � oresAnl.`-.• - ,,,s:,.,, _...,-> .. �...�: __,._i._:__� s__.•:,`
FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease
41000 00000000 40100000 CR Current Ad Valorem 52,060.00
41000 60000100 85210000 DR C O Interest 52,060.00
Cyte opT
7
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT. Budget Office NUMBER:
DATE OF COURT MEETING: 917/2021
ITEM: Adoption of the County Budget for fiscal year ending September 30,2022.
TO: Commissioners Court
FROM: Irene Jett
DATE: 09/01/2021
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
NOTES/EXCEPTIONS: Amendments to FY2022 Proposed Budget will be included if approved.
ACTION REQUESTED OR Consideration,discussion and approval.
ALTERNATIVES:
ATTACHMENTS:
Fite Name Descriptiontpe
No Attachments A dlalle
APPRO
Duane Peters Date
County Judge
Vol. �g
BRAZOS COUNTY,TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 21-22 BUDGET
BY CATEGORY
9/7/2021
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION INCREASE DECREASE
Amendmentsand CorrectionstoPropoi6d Budd_
1 SAVNS Grant-State Automated Victim Notification Services Recommendation by Budget Office
Grant Fund SAVNS Grant Intergovernmental 21.00
Grant Fund SAVNS Grant Contractual Services 21.00
To recognize revenue in the amount of$21 and increasing contractual cervi ces by$21. Thi s wi I I have a net i ncrease of$21 to the Forfeiture
Fund for additional revenue received,aswell as update the grant title from VINE Grant toStatewideAutomatedVictim Notification Service
SAVNS Grant in theBudget Book.
LThisto
correct name change and increase c:orred grant award' Grant-total$4,498
2 General Fund Reserve Fund Balance and Corn unit Contracts Recommendation by Budget Office
General Funcl:'t Reserves 1,485.00 .
General Fund Commissioner's Court Pommunity Contract Community Contracts 1,485.00
Reallocation of fundsto the appropriate accounts by increasing the use of reservefund balance and adjusting community contracts.This isto
increasefunding by$1,485 to the Easterwood Airport. -
,This is a correct to proposed budget;FY 21=$99,029.33,EY 22-$100;514:66.FY 23=4$102,022.33 -
3 Hotel Occupancy Tax Fund Recommendation by Budget Office
Hotel Occupancy Expo Complex
Tax Fund I mprovements Repair and Mai ntenance 30,000.00
Hotel Occupancy
Tax Fund Hotel Occupancy Tax Professional Services 30,000.00
Real I ocati on of funds to the appropriate accounts by decreasing Expo Complex Improvement's repair and maintenance by$30,000 and
increasing Hotel Occupancy Tax professional services by$30,000.For project at the Expo Complex
`F� �oundi�i on Repai r=/South Arena=Thi s proj ect has been determi red to be needed sooner than'ori gi rial ly pl armed
4 General Capital I ml 3rovement Funds Reserve Fund Balance and Fad litiesServices-Capital Recommendation by Budget Office
General Capital
Improvement Fund Reserves 11,882.00
General Capital
Improvement Fund Faci I iti es Semi ces-Capital Capital Outlay 11,882.00
Real I ocati on of funding to the appropriate accounts by increasing the use of reserve fund bai once and adj Usti ng capital outl ay whi ch wi I I have an
i ncrease of$11,882 to the general Capital Improvement Fund.For equi meet in the Faci I i Services department.
Roll FY 21 CIP#21 513 MIIing.Machine. Will notHamveby EOY:,PO#210001Z49
913/20211 4:29 PM [VO
I• 1 P ,• 2022 Changes to 2022 Proposed BDGT colton
BRAZOS COUNTY,TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 21-22 BUDGET
BY CATEGORY
9/7/2021
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION INCREASE DECREASE
General Capital I mprovement Funds Reserve Fund Balance and
5 Sheriff Office:Administration-Capital Recommendation by Budclet Office
General Capital
Improvement Fund Reserves 18,953.00
General Capital Sheriff Office:
Improvement Fund Administration-Capital lCapital Outlay 18,953.00
Real I ocati on of funding to the appropriate accounts by increasing the use of reserve fund balance and adjusting capital outl ay whi ch wi I I have an
increaseof$18,953 to the general Capital Improvement Fund.Forequipment intheSheriff Office.
Roll FY 21 CI P#21-554-Dispatch Cobol e Replacement-Radi os wi l l not arrive b`:EOY. PO#210002722
6 NRA Grant-Constable Pct.#3 Recommendation by Budget Office
Grant Fund Constable Pct.#3 1 ntergovernmental 2,564.00
Grant Fund Constable Pct.#3 Departmental Support 2,564.00
To recognize revenue in the amount of$2,564 and increasing departmental support by$2,564. Thi s wi I I have a net i ncrease of$2,564 to
Constable Pct.#3's NRA Grant.
Roll funds A mmo i s not anti ci pated to be delivered by EOY.
General Capital I mpravement Funds Reserve Fund Balance and
7 Exposition Center-Capital Recommendation by Budget Office
General Capital
Improvement Fund Reserves 12,000.00
General Capital
Improvement Fund Exposition Center-Capital JCapital Outlay 12,000.00
Real I ocati on of funding to the appropriate accounts by increasing the use of reserve fund balance and adjusting capital outlay which will have an
increase of$12,000 to the eneral Capital Improvement Fund.For Expo Com lex equipment.
Roll FY21 CIP#21-534-Manitou Forklift: Forkliftarrivedbut was riot built with correct specs and will notarriveti EOY.
8 JJD-Regionalization Grant Recommendation by Budget Office
Grant Fund Grant-R Intergovernmental 1,146.00
Grant Fund Grant-R Contractual Services 1,146.00
To recognize revenue in the amount of$1,146 and increasing contractual services by$1,146. Thi s wi I I have a net i ncrease of$1,146 to the
TJJD Regi onal i zati on Grant.
Atthetime of'FY'22 Proposal,`T,:W had not released the FY 22 Grant awards Total award for T- 4 D Regionalization Grant is$17,146,and
Proposibd was$16,000.This is a correcii on.
V®i. _3�4� Pg.
9/3/20211 4:29 PM 2 21122 Changes to 2022 Proposed BDGT colton
BRAZOS COUNTY,TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 21-22 BUDGET
BY CATEGORY
9/7/2021
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION INCREASE DECREASE
9 TJJD-SA Comm Programs-Community Based and General Fund Reserve Fund Balance Recommendation by Budget Office
SA Comm Programs-
Grant Fund Community Based Contractual Services 4,200.00
Grant Fund Other Financing Sources 4,200.00
General Fund Other Financing Sources 4,200.00
General Fund Reserves 4,200.00
Real I ocati on of funds by$4,200 by decreasing the TJJD Grant's contractual services and reduce the use of General Fund Reserve Fund Balance
by the same amount.Grant was not awarded for FY 2022.
At the ti me of FY 22 Proposal,-TJJD had not released the FY 22 Grant award. The Yap Contract was not awarded for FY 22.This el i mi nates
the rant.
General Fund Reserve Fund Balance and 272nd District Court-
10 Non Capital and 361st District Court-Non Ca ital Recommendation by Bud Office
General Fund Reserves 22,538.00
General Fund Other Financing Sources 22,538.00
Commissioners
Court Non Capital Other Financing Sources 22,538.00
Commissioners' 272nd District Court-Non
Court Non Capital Capital Departmental Support 13,016.00
Commissioners 36slt District Court-Non
Court Non Capital Capital Departmental Support 9,522.00
Read location of funds by increase the use of General Fund Reserve Fund Balance by$22,538 for AV Upgrades in 272nd& 361st District Courts
for pats on backorder.
Roll of funds.FY 21 Cl P#21-612-AV Upgrade 272nd/361 st DistrictCourt-Due to COVi D electronic parts have been delayed and/or,
backordered. Need to roll to coverPO#210002828-and PO#210002818
11 Specialty Court Pr am and General Fund Reserve Fund Balance Recommendation by Judge Duane Peter
Grant Fund Specialty Court Program Salary and Wages 103,605.00
Grant Fund Specialty Court Program Benefits 43,235.00
Grant Fund Specialty Court Program Intergovernmental 139,861.00
Grant Fund Other Financing Sources 6,979.00
General Fund Other Financing Sources 6,979.00
General Fund Reserves 143,822.00
County Specialty Court
General Fund Support Contractual Services 150,801.00
To el i mi nate the Specialty Court Grant program of$139,861 and reducethe use of General Fund Transfer of$6,979 a total of$146,840.
Specialty Court grant was not awarded. This wilI fund an interlocal agreement between CSCD and County to provide two staff to be assigned to
the County's Specialty"Court Program. total use of general fund balance of$150,801.
Specialty Court Grant was not awarded,from State to cover two CSCD,probation positions An ILA will be considered'for the Countyto fund"
cost"of two C8CDJ;b0ervisorswith quarterly reimbursementsto CSCD , 107 in Proposed-Budget).,":
9/3/2021/ 4:29 PM Vol• ate. p g° 2022 Charges to 2022 Proposed BDGT collon
BRAZOS COUNTY,TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 21-22 BUDGET
BY CATEGORY
9/7/2021
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION INCREASE DECREASE
12 General Fund Reserve Fund Balance and Health and Life Fund Recommendation by Budget Office
Generaf Fund = Reserve 2,000;000.00
General Fund Other Financing Sources 2,000,000.00
Health& Life Fund Other Financing Sources 2,000,000.00
Health& Life Fund Group Insurance Contractual Services 1,000,000.00
Health& Life Fund Retiree Health Insurance Contractual Services 1,000,000.00
To add atransfer of$2 million from the general fund reserve fund balanceto the Health and Lifefund which may be needed due to receipt
and/or reGognition of revenues and ex pendituretiming differences.This transfer i s on ly to be made on an as needed basis
Timing difference at end of'year someti mes I eaves a shortage at year end as exo be recei ved and r
penses Conti nue tev�tue sl'ovver to be.received
or rnized.;Thistransfer will.onl be made onos'neededbad stoalIawfortimin del`
13 Community Contracts and General Fund Contingency Recommendation by Budget Office
Community
General Fund Commissioners Court -Contracts Community Contracts 45,000.00
General'Fund.° .'Commissi'oners.Court Conti D artinerital Support: 45,000.00
To reduce economic incentives in general fund b $45,000 and increase contingency by same amount.
ThisisacoreectioriforFY2022bud et.Indbded$164,000.inpro - budget.hdn vertotal'shouldbe$119,000
14 American Rescue Plan Act Recommendation by Budget Office
American Rescue
Plan Act Restricted Reserve 6,419,821.00
American Rescue American Rescue Plan Act
Plan Act Transportation D i sGreti onary Spending 6,419,821.00
To reduce Ameri can Rescue Plan restricted fund balance by$6,419,821 for the revenue loss recognized and transferred to the general fund for
FY 2021 as part of the ARP pian revenue loss formula
To reduce funds for revenue loss recognized by:Brazos County for-FY 2021.Fundsweretransferred to Brazos County General Fund,after
the FY 2022 bu "asproposed.',-This corrects;thefund'bai anice"foi.both general`fund.and ARP rahifund.' ,
15 General Fund Reserve Fund Balance and Commissioners'Court Recommendation by Budget Office
General Fund .. , = Reserve 6;41982 h00
General Fund Commissioner's'Court Non-Departmental Discretionary Spending 6,419,821.00
To recognize FY 2021 revenue loss replacement funds as part of the American Rescue plan formula by increasing general fund reserve by
$6,419,821 and increasing Commissioner's Court division by same amount.
Weal`fundswiil'bedetermined.anoe'arecover '.i an.isestablishbd' Cayi"o>'er'sCourt:Thisisarelatedtoerd #14
0/312021/ 4:20 PM Vol.
4 P g O 2022 Charges to 2022 Proposed BDGT Colton
BRAZOS COUNTY,TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 21-22 BUDGET
BY CATEGORY
9/7/2021
FUND DEPARTM ENT DIVISION CATEGORY DESCRIPTION INCREASE DECREASE
16 Sheriff Office-Administration and General Fund Reserve Fund Balance Recommendation by Budget Office
Sheriff Office-
General Fund Administration Sal ary and Wages 1,085.00
Sheriff Office-
General Fund Administration Benefits 269.00
General Fund Reserve 1,354.00
Decrease Clerk[I-Warrant 81445-1 from Group 14 Step 11 to Group 14 Step 9 to increase Program Coordinator B1441-2 from Group 14 Step
12 to Group 14 Step 13. Thi s wi I I increase salary and wages by$1,085,increase benefits by$269 and decrease use of general fund reserve
fund bsiance b $1,354 in the Sheriff Office Admiration division.
Departriment omitted merit during proposed,thiswill'add merit to tlie.pition.ThiswilLincr�sesalary and wages by$1;085 and increase'
benefits b $269 and decrease use of eneral fund re'serve fund bail ance b $1;354. .
17 General Fund Reserve Fund Balance and ElectionsAdministration-Non Capital Recommendation by Budget Office
General Fund" Reserve 3,254.00
General Fund Other Financing Sources 3,254.00
Commissioners'
Court Non Capital Other Financing Sources 3,254.00
Commissioners' Elections Administrator-
Court Non Capital Non Capital Repair and Maintenance 2,875.00
Commi ssi oners EI esti ons Admi ni strator-
Court Non Capital Non Capital Departmental Support 2,875.00
Commissioners' EI esti ons Admi ni strator-
Court Non Capital Non Capital Contractual Services 3,254.00
To increase useof general fund reserve of$3,254 and increase ElectionsAdministration contract services budget by sameamount.Thiswill add
fundi ng for the retrofit of exi sti ng votingequi pmentpro'ect.
September 1,,2021,:Senate Bi I 1598 wi I I take effect that amends,the;Election Code to require the general custodian of election records.not later,
.. Y
than 24 hours after:al l'bail l ots have Been counted i nap A esti on,to'conduct-a ri skd i mi ting audit for a selected statewide race or measure; f he
SB598 prohibitsaVoting stem,.beginning Septernb6r1,2026,from bei n ableoEconnecti rig to any external or internal,communications
18 Loral Provider Participation Fund Recommendation by Budget Office
Local Provider
Participation Fund Other Revenue 22,025,000.00
Local Provider
Parti ci pati on Fund Restricted Reserves 1,000,000.00
Local Provider Local Provider
Participation Fund Participation Fund Community Contracts 21,025,000.00
To recognize additional assessrnentsto the Local Providers at an assessrnent rate of 6%based on the 2019 Net Patient Revenue of hospitals
within Brazos County by increasing Other Revenue by$22,025,00 reducing the useof restricted fund balance$1,000,000 and increasing
Community Contracts by$21,025,000.
Sourceof information'on net patient revenue ist ie201,9 Cooperative,DSHS/AHA/THA-Annual Survey of HospitaisTracking Database,°.This;
err . ad'usts the LPPF.fund for the b ,the revenue which has been set,by the Corhn sd oner's Court for_FY 2022..,
9/3/2021/ 4:29 PM Vol. u •�„�,� 2022 Charges to 2022 Proposed BDGT colton
BRAZOS COUNTY,TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 21-22 BUDGET
BY CATEGORY
9/7/2021
FUND DEPARTMENT DIVISION CATEGORY DESCRI PTI ON INCREASE DECREASE
19 TJJD-W Grant JJAEP Recommendation by Budget Office
Grant Fund Grant W Intergovernmental 1,593.00
Grant Fund Grant W Departmental Support 1,593.00
To recogni ze Grant W-TJJD for I OWA Testi ng by an amount of$1,593 whi ch was awarded on 8/20/21 and i ncreasi ng contract servi ces by
same amount.
To nize Grant`W'-TJJD forIOWA Testit that was awarded on 8/20/21 after'FY 2022 budget,was pr
2020 Certificatesof Obligation Reserve Fund Balance and Roof
20 Repair: I nformation Technology Recommendation by Budget Office
2020 Certi f i cates of
Obligation Reserve 148,750.00
2020 Certi f cater of Roof Repai r:I nformati on
Obligation Technology lContractual Services 148,750.00
To i ncrease use of 2020 Certifi cates of Obligation reserve f and bal anceby$148,750 and.increase contractual cervi ces by same amount for the
roof repair on the Information Technol ogy division.
Roof,Repair on1T:Buildi will°,66t-,Wootnpieted.b,end 6f—year k6ouedecl to r6I1,funds:
b - —
.New Possible Changes to 2022 Proposed:BudgetVt
21 1 nformation Techndogy and General Fund Reserve Fund Balance Recommendation by County Judge
General Fund;, 1. Reserve, 43,049.00
General Fund Information Technology Salary and Wages 21,691.00
General Fund I nf ormati on Technol ogy Benefits 21,358.00
To el i mi nate PC Sped al i st-Part Ti me,B 1228-2,to create Admi ni strative Sped al i st(ful I ti me)B 1223-1 at Group 15 Step 6.1 ncrease use of
general fund reserve fund balanceof$43,049,increase salary and wages by$21,691 and i ncrease benef I ts of$21,358..
To,deletePC ' "'alist-Part Time;'81228-2,�tocreateAdministrative. ecialist, full,time 61223-tat.Group 15 St 6,'
22 General Capital Improvement Fund and General Fund Recommendation by Commissioner Berry
General Capital Sheriff Office:Jail-
Improvement Fund Capital Capital Outlay 160,000.00
General Capital
Improvement Fund Other Financing Sources 160,000.00
General Fund Other Financing Sources 160,000.00
General-Fund:. Commi ss onersi Court .'',. Con#i en` D artmental Su 160 W0,:00
n9 cy f%
To decrease General Capital Improvement fund Capital Outlay by$160,000,decrease transfer to general capital improvement by same amount
and increasegeneral fund Commissioner's Court departmental support by$160,000.Thiswill eliminate a body scanner for the Sheriff Office.
To delete
scanner,funding from'different source,eliminate Pro ect 147 In PBC S. . - • _, .,,.,
91312021! 4:29 PM Vol.
®p o ® of 2022 Changes to 2022 Proposed BOGT cotton
BRAZOS COUNTY,TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 21-22 BUDGET
BY CATEGORY
9/7/2021
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION INCREASE DECREASE
General Fund&Budget Office Recommendation by Commissioner's Court
23 ;. 0100Q , a . :;. 10500000 .•" 5115000 :;' DR. = Salac `-A ntei Official
Create a position titled Salary-AppointedOfficialintheBudgetOfficewithzerofunds Thiswill add account 51150000 Appointed-Official
with zerofunding in the Budget Office department division 10500000.
24 Health and Wellness;Clinic and Health and Life Fund Reserve Recommendation by County Judge
Health and Life
Fund Health and Wellness Clinic Salary and Wages 13,017.00
Health and Life
Fund Health and Wellness Clinic Benefits 3,183.00
Health and Life
Fund Reserve 16,200.00
To eliminate 80284-1 Nurse-Health and Wei InessCllnicat Group 19 Step 14,Unfund 80283-1 Nurse Practitioner(PT)but keep position
active,Create B0286-2 Medical Clerk at Group 14 Step 5. Thiswill be a net saving in the amount of$16,200 in the Health&Wellness Clinic
division.
r
,
To DcieteB02841 Nurse Health and Wellness.Climc4 Group 19 Step 14 fund postior 80283-1 Nurse Practition (PT)-at zero amount and.
k' stibn.ad(ve;RCfeateB0286-2-Medi calCle'rk,at,Grou 1.4Sf` S. Thereisasavin in the amount of$16,200...;.
25 General Fund Reserve Fund Balance and Commissioners!Court- Recommendation by Commissioner Ford
General Fund Reserve 20,000.00
General Fund Other Financing Sources .20,000.00
Commissioners'
Court Non Capital
Fund Other Financing Sources 20,000.00
Commissioners
Court Non Capital Commissioners'Court Non
Fund Capital Contractual Services 20,000.00
To i ncreasb use of general fund reserve by$20,000,increase contract cervi ces by same amount for Sal ary Study to be performed forth Sheriff
Office.
For a sal sit' to tie ormeii'for the Sheriff Administration_
Brazos County Judge Date
913/2021/ 4:20 PMVol. 7 a 2022 Changes to 2022 Proposed BDGT colton
BRAZOSCOUNTY
RESOLUTION LEVYING A TAX RATE
FOR THE COUNTY OF BRAZOS
FOR THE TAX YEAR 2021 .
WHEREAS, the Commissioners' Court is responsible for the levy for adoption of a tax rate for Brazos
County.
NOW, THEREFORE, BE IT RESOLVED that the Commissioners' Court of Brazos County, Texas
does hereby levy or adopt the tax rate on $100 of valuation for the County of Brazos for the tax year 2021 as
follows:
$0.442257 for the purpose of maintenance and operations
$0.051243 for the payment of principal and interest on county debt
$0.493500 Total Tax Rate
THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND
OPERATIONS THAN LAST YEAR'S RATE.
THE TAX RATE WILL EFFECTIVELY BE RAISED BY 0.92 PERCENT AND WILL
RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY
APPROXIMATELY $1.56.
BE IT FURTHER RESOLVED that the tax assessor/collector is hereby authorized to assess and collect
the taxes of Brazos County in Accordance with the above set rate.
ADOPTED this the 7th day o ember 2'21.
Du--Alia Peters,County Judge
mlolslo
Ste Aldrich,Commissioner Precinct 1 Russ Ford,Commissioner P ci
L�`
Nancy Berr ,Commissioner Pre . ct 3 Ir a C duIey,&ELmgiioner Pr nct 4
Attested: CC
Karen McQueen, County Jerk
Vol. (yCi
Pg
I
OF,
F- tj)
0 yo
BR.AZOS COUNTY
BRYAN, TEXAS
Tax Increase
Ratification of the property tax increase due to the adoption
of a budget that will require more revenue.from property
taxes than in the previous year.
This budget will raise more total property taxes than last
year's budget by $3,660,420 or 3.97%, and of that amount,
$2,249,171.43 is tax revenue to be raised from new property
added to the tax roll this year.
APPROVED:
�I
Duane Peters Date
County Judge
Brazos County Administration Bldg. • 200 S.Texas Ave. Suite 310 Bryan,Texas 77803 Fax:(979)361-4176
F� ��. --Pg.-L0
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: Budget Office NUMBER:
-DATE OF COURT MEETING: 9!7/2021
ITEM: Request approval of the Brazos County Salary Schedule for Fiscal Year 2022.
TO: Commissioners Court
FROM: Irene Jett
DATE: 09/01/2021
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
ACTION REQUESTED OR Request review and approval.
ALTERNATIVES:
ATTACHMENTS:
File Name Description
FY 22 Adopted_Salary_Schedule 1- FY 2022 Adopted Salary Schedule Cover Memo
20 Steps P%_COLA.pdf
7PRO
Duane Peters Date
County Judge
1 vol 0 _��______ Pg._L—LL_
3%COLA BRAZOS COUNTY,TDM
ADOPTED FY 2022
SALARYGRADE
(20
Pay Petla&12080 Houm)
STEP „GROUP->
STEP I 1 2 3 d 1 5 1B 7 B 9 10
I +
H4un Rat. '.:029..S={+.1 1028 i 10.78 1+.33 1 11.01 1 12.51 1 13.14 1391 14.S1
per Pay Rab 74320 700.00 820.60 882.40 ,40 800 95250 1.00,80 L051T0 1104.00 1.16D.80
nnua
Al 0 10921.10 20,70090 21,360.80 22422.40 23.580.40 24772.60 2802980 27.3]120 28.17480 30.160.80
Annual 2184 20.288.30 1 21;M534 1 22A07.84 23,54162 24.744.72 28.01 IAA 1 27,321.84 1 28,697.78 130.781.04 31.58894
A-1(100) 9801.60 10750.40 1 10A7040 1 71211.20 1778120 120040 13,010.60 13.885.80 1 14,302.40 15,09040
2 2
Hourly Rab c 9:631•`x_' 1031 10.52 11.05 11.62 1221 12.82 1147 1 14.15 1437
Pal Pay Rata 762AO I 800.80 841,80BBa.00 92960 978.80 1,02580 1,077.80 1132.80 1.189.00
Amoal 2080 1948MA0 20810.80 21 A.7.0 22.854.00 24.189.80 25396.80 20385,80 28.017.80 29,452.80 30829.60
m
A 12184 ZD,813.52 21.801.06 22,875.68 24.133.20 25378.05 28,656,04 27,99888 29A18.4B W,925.aa WA-W
Annual 1040 9.91120 10.410.40 10840.80 f IAB-. 12.084.80 1 12.698.40 1 13.33Z.60 I 14.00. I I4.728A0 75.48480
3 3
H.ud Rata 9.75 t.411 1020 101 11.33 11.91 1251 13.14 1381 14.51 1524
Par Pa Rat. 780.80 820.80 882.40 ...A. 95280 1..090 1051.20 1.106.80 1780.80 1 10.20
Annual 0 20.300.80 21.360.80 22.412.40 2 0.40 24772.80 2832090 2733120 28.72480 30.180.50 31.890.20
Amua12184 21,31584 22407.84 23.543.52 2a74a.n 28011,46 27.321.04 28.897.70 30.181.04 31889.89 0284.1e
Annual 1060 10.1W,40 10.07440 I 11211.20 11.783.20 +2.388.40 1 13AT0.40 13.88580 I 14382.40 I Ma .0 1 15.8490
4 4
Houn Rate `.>10.07•'.4 1052 11.05 1182 12.21 12.82 i 1347 1418 14.87 15.03
Par Pa Rata 0D.9W 841.0 1..0 928.50 875.80 7.02560 1.077.80 1.132.80 1.189.60 1250.40
Annual 2080 20,820.0 21251.60 1 22.984.00 1 26109.. 1 25398.0 I 25665.60 I 28.017.60 1 29452.80 1 30.929.80 32.510.-00
M-1(2184) 21.6879422.975.88 24.133.20 25278.08 20,060.04 27.898.88 28.418.40 20925.44 32A78M 34135.92
Mnua11M 10. .40 10.94980 11.492.00 12.084.80 1 IZAVSAU I 139120 I mt;ua.80 1 16.72960 i3AG4.80 18.255.20
5 5
Hau Rab "%3028•%s'; 10.78 11.33 11.81 7251 13.14 1381 1451 1524 15.02
Per Pa Rab i 820.8D MAI 808.60 95280 1.00.80 1.05120 1.10690 1.100.50 1.218.20 1281,60
Annual 2080 21340.80 22 AC 23,586.40 26772.60 26320.80 27.331.20 28.7240 I 30.100.0 I 31mv.W 33137.
Amual(2184) 22407.84 21,543.52 24744.72 25,011.44 1 27321,84 1 26697.76 30181.06 3+889,84 028410 14987.66
Annual 7040 10.670,40 71.211 TO 11783.20 12380.40 13.010.40 13805.80 74.36-40 15.08960 15,840.80 18.680.80
0 5
1I.ud Rab !.`10.52-t'�:^? 1135 11.82 1221 12.82 13.47 14.18 Ia.87 15.63 10.42
Par Pa Rale 841,80 884.00 92900 870.80 1,025.80 7077.50 1.132.0 1.158.0 1.2SOAC 1.313.60
Amud 2080 21.58,.60 2-984.0 24.109.80 25390,0 1 25.6E5.0 1 28.017.80 1 28,45280 0.928.60 32.510.40 3615180
Amv41 2186 22.975.88 2413320 25,378.03 20.555.54 2T.998.85 29.418.48 3092546 32370.05 34.13592 35881.29
Annual 1040 10.9400 11.492.W0 1 12,084.80 1299960 13.332.80 14m980 14.726.60 115.6840 18,25529 17,07(1.0
7 7
Haua Rab •%10.78.-:'.:'.; 11.37 11,91 12.57 1114 13.81 14.51 1524 15.02 1883
Par Pa Rata 002.60 80940 852,80 +.00090 1.05+.20 1.104.80 +100.0 121820 1.281.80 1.340.40
Annual(20801 22.42240 1 21565,40 1 24.772.80 1 28.020911 1 27.331.20 I 28.724.80 1 M21.60 35.000.40
Annual(21M) 2]543.52 24.766.17 20.011.64 60 78 27.321. 28697. 0.1.1+.67 31.809.84 3320a.16 36,08
nn7.68 30.756.72
Amua11040 1121120 1 17,783.20 I 1230830 13010.60 1 1105.60 14362.60 1 15.6500 770803.•10
5 8
HourtRate •.1105,r, 11.62 12.21 1282 1337 16.78 1497 1583 15.42 77.25
Per Pa Rata Beam BIB.EO 976.90 +,02580 7.077.80 1.132.50 1.189,. 1.250.40 7.313.60 1.30.0
Annual 2080 22.887.60 24168.60 2 385.80 26085.60 28.01700 28.452.0 0929.60 32.51940 34A... 35.550.00
Arcual 2180 24133.20 3 376.08 20868.06 2789888 2 A18A8 30.925.44 3247008 34.135.82 35 61.28 37574.00
Annual 1060 11.4920 12.084..0 1-518.40 13,332.80 16308.80 14.720.40 15.484.80 1 +8255.20 1 17.078.80 1 17840.00
9 9
H.ua Rab •1133.% 11.91 12.51 13.14 13.81 1451 15.24 18.02 1893 17.69
Per Pa Rab SM40 95-80 1.000.80 105120 1.10490 1 180.60 1218.10 1.251.0 1.34830 1,415.20
Mnual 200 23568.40 24.77-80 10,020.80 27331.20 25,724.0 I 30.1690 I 31,599.20 I 33.321.60 I 35,008.40 35.785.20
Annual(2184) 24.744.72 26.011.64 1 27321.80 1 28097.76 018+.04 31.589.84 1 33284.18 34,087.68 3570.72 0.034.96
Annual(10401 11.783.20 12.385.40 13010.40 13.665.60 14,362A3 15MOAD 15,849.60 18,600.60 17.50120 18.397,60
10 10
Hou Rab .11921.`^`" 1221 12.82 MAT 16.10 1497 15.0 1.A2 1725 16.11
Pef Rab 92980 978.0 1.026.60 I.M.BO 113280 1A-W /.2.A0 1.31180 1.380.00 165040
Amual 2080 24,109.60 25.390.0 28885.60 28.017.80 29.452.W 0.970.80 32.510.40 341530 2586980 37.710.0
Amual 2184 25.378.08 1 20.666.80 1 27.985,88 1 nA76.48 I 0.925,44 1 32.478.08 34.13592 35081.28 1 37 74.0 39.5115.92
_!2M2UIML 12.0B460 I 12.696.40 I 11312.0 I 14AOa.0 1 14.728A0 1 1548450 18.255.20 17A76.80 117.Bd0.m 181M.20
11 I1
HOWL Rab x11.91,>'' 12.51 13.14 1381 14.51 1624 IfiA2 18.0 17.89R114121A20i
Per Pa Rail 952.80 1.000.80 1.05120 1.104.50 1.100.80 1.11920 1.287.80 1.360.60 137520Annual 2080 24.772BO 26.02080 27 31.20 25.714.0 30.180.0 31AGO20 33.WI.W 35...1.40 3.75..Amual 2184 28017,64 27.321.84 28.69778 0.181.04 37059.84 17284.18 34.887.68 0.70.17 38834.95Annual 1040 12.385.40 13.010A0 1388560 14.152.40 15300.60 13849.0 10,00.80 17507.20 18.307.0
12 12
Mo Rato 42.21.1,'Tj 12.82 i 13.47 1 14.16 1 1497 i 15.0 j 16,42 1 1725 18.13 19.04
Per Pa Rab 870.00 1.025.60 1077.60 1132.0 1 MAI) -w- +.31180 1.350.00 1350.40 1.53320
Mmd 20801 25.396.80 28685.50 2.1.017.80 NAw.au I 3092980 I 3251960 1 34.153.50 1 35180.0 37.7101-0 JBm720
Mmal 21841 26,668.64 27.998.68 2B.41BAB 1 30925.W 1 32.478.08 1 34.135.92 1 35.887.28 1 37,674.00 39.585.02 41.581.38
A-1 00401 12688.40 1 13332.0 14,008.80 14.728.40 1 +5.484.60 18255.20 1 17,076.90 17.960.. 1 1885520 19201
13 13
M Rab 1:'1251:-+.;a 7114 1381 14,51 15.24 16.02 1693 17.68 18.58 10.52
Per Pa Rab 100.[10 7.051.20 1104.80 1 160.50 1 1,219.2U 1,26480 I 7 395.40 1.415.20 1 1.a88A0 1.807,0
Mesal 2060 20.020.80 1 27.331.20 1 28.724.80 I 0.180.0 31.909,20 1 0.321.80 I 35.008.40 3878520 38645.60 40,001.00
Annual 2184 27.321.84 28.697.78 1 0.161.04 31.089.84 33284.18 34.987.88 1 36.758,72 MBJ4,96 4D.578.72 6201.88
Arcual 11040 IID70.40 13,66560 14.38260 15.090.40 15849.60 18.6.,80 +7.50320 18.397.60 18.32320 1 20.300.80
14 14
He Rate 14.18 14.07 1583 18.42 1725 18.13 19.04 IOm
Per Pa Rab 1.025.60 1.017.10 1 172..0 1.150.60 7 ..40 1 ...a 7 380.00 1 45DA0 1,523.20 1..0.00
Annual 2090 25685,60 29017.80 2(145-80 30929.10 325+0,40 1530 35B80M 377,0.40 3960320 47600.00
Annual 2184 27.098.88 •IBA78.48 30.025.46 32 70.06 34.+35.92 35,58128 37A74.00 39.595.92 41583.36 4385D.03
Arcual 1040 13.332.0 14=860 14.726.40 15.464.80 10255.20 17.07690 17.940=0 1595520 1910190 2.MOD
16 15
Hou R.I.
13.16•.1M. 1391 1451 1524 10,02 15.83 17.88 15.58 19.52 2051
PC Pa Rale 1,051.20 1104.80 1.180.50 1118.20 1,201.BD 1.348.40 1.415.20 1,488.40 1.581.60 1,840.80
Annual 2080 27.331.20 28 724.80 30.+50.80 31(100.20 33.321.60 35,006.40 36.79520 38,546.40 40,601.60 42669BD
ATON 2180 28987.76 0.16+.04 3+689.84 33284.75 349870 0.756.17 35,034.98 49576.72 42.031.08 44,783.64
Am.a11040 13805.60 14,382A0 15.00.40 15.848.60 1880.80 17.503.20 103B7.50 1922320 2030.0 21.3WAD
to 10
wun Rab H3A7=': 1,4.1.1 74.87 15.03 10.42 1725 18.13 1944 20.00 21271
Per Pa Rafe 1.017..10 113-50 1.189.60 1280.40 13+3.80 1380.00 1350.40 153310 1.0..80 1.681.80
Annual 2090 28.0+7.0 11.65290 30.929.0 32.510.40 34.+53.0 33ABOM 37.710.40 39.W]20 41,600= 43.721.80
Annual 2184 29.418.48 30.925 32470.08 34.73592 0586 240 37074.. 30.595.02 4158330 43,80.00 45.807.88
Annual 1040 14.08.80 14.72.40 1548480 10255M 17.075.0 17.840.00 16,855.30 19Mim 0800m 2+68960
17 17
Hou Rate '^'3:6/'�IR:"+.>s 1451 7524 WE 10.03 17.59 18.58 19.52 20.51 21.55
Per Pa Rate ' 1.104.80 1780.(10 1.219.20 1.287.0 1.348.40 1.41320 1.48040 1 1.60 1840.0 1,724.00
pmu.12000 2017490 70.180.0 31.099.20 33327.. 35.00.60 3878520 36.¢60.40 40001.80 42580.0 44 4.00
Amua121B4 0.101.04 31989.84 3328415 34.907.58 38.750.17 3..53485 40.576.17 42.531.15 66,7096 47,06520
Amuel 1060 KMA0 15.00.00 15849.80 15.W.80 17W120 18.397.. 10.323= 20.100.80 21.3030 2-412.00
15 18
Wa Rab +-sua4:186��1 1617 15.53 1062 1725 10.+3 19.06 20m 2110 2238
Por Po Rab n 1.13280 /.189.60 125DA0 1311. 1,3030 1.450..0 152320 1.800.00 1 W1.60 1.76840
Annval NBD 28.452.80 0.939.. 32570.40 SIt51. 35.880.. 37.11040 0.W320 41.600.0 43721.80 45920A0
Anmral 2184 30925.44 32.470.08 3413592 35.801.16 37.874. 39.535.91 47583.38 40.880.0 45807.68 48222.72
AMua1 1040 14.728.. 15.43490 1025520 1731090 17.94900 1895520 18901.80 20.80030 21850.0 22.85320
E31,689
19
alo "�5•.'.14J302 "16.83 s ..-MI7:89. ,Y 7BSB t. �::;':ci1B52"`.': •20.51:. ^i 21.55._1 +. 22Rata 1.160.80 7219.20 1.281.60 f i, 1,345.0 a 1,41520. 1.60.40 1,5¢+..180 1,549BD 1.724.001511.20
00 01.09031,699.20 3332+.60 35008.40 38,795.20 38.048.40 40601.W 42.660.50 44A24m 47.09120
786 31689.84 0254.16 34.957.08 07W.72 38.834.88 40578.17 42 31.68 44.79184 4708520 48.445.76
1040 15.080.40 15849.. 1880.80 17 M18.307.. 18.323.20 20.300.0 21.70A0 22.412.. 20
ale .;;"eta97;?iF.- ":,1593'�'�.r•d:..16A2Yt .d:= 1725:++'7.✓A8:13)�_t. pa10.0a •F;2Dm.: = 2Rata 1.189.00 7280.40 1.313.0 1.380.00 7 40.40 152120 1.800.0 1,681.60 1 760.40 1.858.0050 0.921.. 32 70.40 34.153,0 35.580.00 37.71960 3980120 41.00.00 43.721.. 45.92860 48.276../84 32A78.08 34.135.82 35291.28 37,.174. 39.505.82 4188338 43880.60 45,907.68 48.222.72 50.600.84
1060 15484.80 1 10255.20 1 +7.075.60 1 17840.00 18.555.20 1 19.501.. 1 2090.00 219600 22.98320 24130.40
3 B/td011
Vol. Pg.
3%COLA BRAZOS COUNTY,TEXAS
ADOPTED FY 2022
9ALARYORADE
(28 Pay P0.&12080 H-)
STEP .GROUP a
STEP 11 12 13 14 15 1 16 1 17 1 18 19 20
1 7
H9un Rate 1524 18A2 16.8717.69 18.58 18.52 2051 21.55 22.84 23.78
Per Pa Rata 1218.20 7181.80 1.318.40 [415.20 1.0.A0 1501.. 1840.80 1.726.00 7.81120 7.902.40
Arcual 2080 31,899.N 33.321.60 3510646 38.78520 38.848.32 40 07.50 42.fiB050 "6824.00 47081.20 48.462.40
A-12184 33186.10 37887.68 38756.72 38,034.88 40578.72 42.831.68 1 44.793.84 1 47.085.20 48,445.76 1 51.835.52
Arcual 7040 15,869.60 1 18,660.80 17.503.20 1 18.38750 18.323.20 20.700.80 21.330.40 22.412.00 22545.60 1 24.72120
2 2
F.UIW Rale 15.63 16.42 1725 18.73 18.04 20.00 2112 12.8 2321 2458
Par Pa Rale 1250.40 1.313.DD 1380.00 14WAD 1523.20 7600.00 1887.60 1768.46 1858.80 1950.40
AMual 20BO 32 10.m 34.153.60 35.800.00 37,711110 38503.20 41500.00 43.721.50 45.820.40 48278.80 50.710.40
A-1121841 34135.92 35,881.28 1 37574.00 1 38,595.92 1 41.583.38 1 47680.00 46907.58 lu22272 50.690.&{ 53145.92
Amual 100 18255.20 17.078.80 1 17840.00 1 18.85520 18801.60 20 00.00 21.96050 22982.20 2413BAO 25355.20
3 J
Hou Ratti 18.02 18.07 17.60 1858 10.52 20.51 21.95 225.7 23.78 2419
Pet Ram 1.281.60 1.346.46 741510 1408.46 1501.80 1646.80 1721.00 7811.20 1602.0 1899.10
Arcual 2080 33.321.60 35.0.46 78,78520 38 818.32 40.801.50 626.0.80 147,624.00 47101.20 4910210 51979.20
M.-I 2184 34.987.68 38.750.72 1 38034.88 1 40,576.72 1 42831.08 4{793.m 11 708510 48A45.78 I 51.035.52 50.578.10
P7ulwl 1040 16.000.80 17.503.20 18.397.80 1 18.327.20 1 20 0.80 21,330.40 22.412.00 23.545.60 1 20.73120 25.98940
4 4
Haus Ram 18A2 1725 18.1319.04 20.00 2112 22.08 2321 24.38 25.62
Per Pa Ram 1.313.60 1.380.0 14. 152120 180010 1881.00 1768.46 1855.80 1050.40 2049.60
Arnual(20801 34153.60 35580.00 1 37.710A0 39.893.20 1 41.000.00 1 43.721.60 1 45026.40 1 48278.80 1 50710.46 53119.50
Aral(21841 35581.28 1 37.074.00 39.595.92 41583.38 1 43580.00 1 45.607.68 1 48222.72 50.5B0.63 1 53245.82 55.854.08
Arcual(ID401 17.076.80 17546.50 18,85520 19501.50 10,800.0 I 21.88050 I 22.95320 24AWAD 1 25.355.20 28.044.80
5 5
Moutly Rafe 18.83 WAS 18.58 18.52 20.51 21.55 22.84 23.78 26.88 2825
Par Ram 1.348.40 141520 14718.0 7581.80 18.70.80 1724.00 1817.20 1802.40 111"10 210010
Amw1 2080 35000.46 W.7 5.20 1 35.6,46,0 0501.50 42 680.80 ..624,. 1 47.091.20 48.482.46 61.97810 54,80010
Annual(2184) 3B,7M.72 38,634.95 40.570.72 1 42.631.88 44783.84 47,065.20 49645.78 57975.52 57,578.10 57530.0
Mnual 1040 17.503.20 18.307.60 18323.20 20,300.80 21330A0 22.412.00 23545.80 24.731.20 25.980.80 1 27.300.00
e e
H,,Iy Rab 17.25 18.13 19.04 x0.00 21.02 2209 2321 24.38 25.82 28.91
Ps Pa Rab 7.380.00 1450.40 1523.20 1600.00 1881.80 1788.40 185850 7950.40 1049.60 215280
A-Ual(m50 35,800.90 37.710.40 39.603.20 41AOD.W 43.721.80 15,928.46 48.276.60 50710.46 53288.60 55 7280
Arcual 184 37..7".0 39595.92 41583.38 -.600.00 45.907.60 02M.M 50690.60 b245.92 55.85{.08 %R1..
amort 191.7 17.94..50 76.655.20 19501.69 1 20.800.09 1 21M0.80 1 22.98320 24.138.40 1 25,355.20 28,046.50 27.000.46
T 7
H.wfy Ratti 17.69 18.58 19.53 20.81 21.55 22.04 2378 24.99 2825 17.58
Per Pa Ralo 1.47510 1.00.40 1581.80 1646.80 7724.00 181120 1802.10 1`9910 2100.00 2208.49
AMua12080 38.795.20 38646.46 40.801.50 42880.80 46826.00 "7091.20 49482.0 51.979.1 54.000.00 57788.32
Arcual 2184 78.831.00 40.570.72 42.83710 14.78384 470.5.20 49.445.78 5153552 54.578.18 57330.00 00.236.72
A-I 1040 18.387.80 10.723.50 2D.800.80 21.330.0 22172.00 23515.60 2d 73720 25,888.80 27.390.00 28.68320
B 0
H Rab 18.13 1 10.04 2011 1 21.02 2220 2321 2458 25.02 28.91 1827
Per Rab 1.0.50A0 1523.20 1590.00 7081.80 1768.60 105010 1850.0 2049.801 215280 2267.80
Amval 2080 37.710.40 38.80320 41500.00 1 43.721.60 1 45028.0 1 68270.80 1 50.710.0 I 33288.50 I 55.87260 58.801.60
A-I(21841 30.595.82 4158338 43680.00 45,907.68 411 22.72 50.690.86 53.245.82 55.854.08 68.771.46 B1.741.68
A-11040 78.855.20 18.801.50 20500,00 21.850.80 I 22.98329 1 24.138.40 1 2555520 1 20.044.80 1 27.888.40 29.400.80
B 9
Hours Ram 78.58 7852 20.51 21.55 22.61 21.70 24.89 2825 27.58 2608
Per Pa Rate 1.48810 1581.00 1Bm.80 1724.00 1871.10 199210 7889.20 2100.00 1200.40 2318.40
Amual(20601 38040.0 40.801.60 1 42.080.80 44524.00 1 47.087.20 49.402.46 I 5187920 I 54.600.00 I 57380.46 1 50278.0
Amwl(21841 40 578.72 42531.88 1 41783,84 1 47,C05.20 1 48.445.78 1 57 935.52 1 54 578.10 1 57310.00 80,234.72 1 03292.32
Amual 1040 19.323.20 20.300.80 21,370.40 21Al2.00 23,546.80 24,73120 1 25,889.00 27.100.00 28.883.20 30.138.20
10 10
Hou Rab 18.04 20.00 21.02 22AB 2321 24.38 25.82 2811 2827 29.71
Per Ram 1.52320 1600.00 1081.80 1768.40 1858.80 la"Q 2W9.BD 2152.80 2261.60 2378.80
Amual 2080 38.60" 41.800.00 43.721,60 45.828.0 48 78.80 50.710.32 53289.60 55.972.80 68.801.80 61.780.80
Anwal218{ 41.58358 43.880-00 45.907.68 48222.72 50.1190.04 5124502 55.954.08 58.771.44 87.741.88 64600.64
Arcual 1040 19501.60 20.800.00 21560.80 22183.20 24,1 Je.0 25.755.20 28544.80 27.08810 19100.50 30598.40
ll 11
Heu6 Rab 19.52 20.51 2155 23.64 23.78 24.98 2825 27.58 28.88 .AS
Per Pa Ralo 1.581.60 1,.40.80 1724.00 787120 1002.40 19W.20 2100.00 2100.0 231BAD 2436.00
Meual Mea 40,601.60 42.850.50 44,824.00 4709120 48402.40 51578.20 57,800.00 57180.32 60 72.32 63538.00
Arcual 2184 42.831.68 44793.84 47.065.20 49465.70 51.835.52 54578.18 5T330.OD 50.234.72 87282.7[ 88.502.80
A...1(1040) 20.300.80 2153D.0 22.412.00 23,545.50 24.731.20 25.988.60 27.300.0 28.68320 30.MM 31.609.00
12 2
H Ralo 2010 21.02 22.08 2321 24.38 25.82 2851 2827 18.11 3121
Par Rab 1.600.00 168[00 1700.40 1850.80 1850.40 2048.80 2152.80 22B1.fi0 2378.80 208.60
Amuaf 2080 41.800.0 d 72150 45,920.46 0 78.60 50.710.40 53.288.60 55.972.80 50501.80 81.78850 84.91650
Mnua12184 43.880.00 45.907.68 48.222.72 50AW.64 53245.92 55.951.08 58.771.44 81.741.68 84586.64 68.162.64
Mnwl 1040 20,800.0 21A60M 22651.20 24.138.40 25,355.20 2BA".80 27.986.32 26400.80 WA98.m 32.456.40
13 13
M__14
ab 20.51 21.55 2284 2378 24,88 78.25 2758 23.98 30A5 31.88
Ratti 7840.80 1724.00 7817.20 11102.40 111".20 21..00 2208.40 2318.40 2438.00 255020
080 42860.60 44824.00 47,091.20 4BABZ0 5707020 54.8..00 57.366.0 0.278.40 83338.00 80.53920
18490.84 47005.20 49,465.76 51.935.52 64578.18 57.720.. 80.234.72 83.282.32 BB 502.. .0868.10
1040 2153{1.0 21Al2.W 23,575.80 24.731.20 251...60 27.300.. 28.68320 30.13820 31,068.00 33269.60
14
am 21.02 22.08 2321 2458 25.02 20.81 2827 29.71 31112.80
Rab 1.fie1.0 1.-AO 185050 1850.0 2048.80 2152.. 2201.09 237680 2488.80 2624.00
2080 43.721.50 65.828.0 0.27850 50710.46 53.289.60 65.872.80 68601.. 87700.80 84.918.80 88224.00
2184 45.907.88 -222.72 SOB8D.64 5324582 55954.08 58.771.44 61.741.68 64ABS.04 08.162.84 71.635.20
1040 2158050 2288170 24,138.40 25.35520 20.644.80 1 27.988.40 29AMM 30598.46 I 32A56m 34.112.00
15 15
Howfy Rata 2155 22.84 23.78 24.98 i 2025 27.58 26.98 MADS 31.99 3352
Pare Ralo 1.726.00 1811.20 1802.0 1998.20 2100.. 7108.46 2318.40 1630.00 2559.10 2888.60
AMW12000 46,814.. 47.081.20 0,402.40 51,87820 54.000.00 5T 388.46 80.278.46 03538.00 88.539.20 69.929.60
AMw12104 47.06520 48.445.70 51935.52 54576.18 57.330.00 60234.72 6329232 60502. 69
,1
1
0-le 73.420.08
Pnwa11040 22.41200 23.645.60 2433128 25989.60 27,300.00 26.68320 30.13820 31.680,00 33269.60 34.966.50
18 10
He Rab 22AB 23.27 24.38 2562 18.9.1 18.27 29.71 3121 32.80 3448
Per Pa Rab 1788.40 7558.80 1950.40 200.. 2162.80 3281.. 2378.80 208.80 2.24,. 2756.80
Amw1208045.928.40 lSan.80 50,710.46 53289.80 65 B'7L00 58.801,. 01,796.80 84010.. 08224.00 71576.80
Arnual 2184 48222.72 50.90.91 57245.02 85.954.08 58,771.66 81.741.88 84.888.84 6815204 71635.20 752110.86
Arcual 1040 22.983.20 1d 130.40 25 55.20 28.844.. 27888.40 29.400.00 30898.46 334 8A0 34.112.. 35 38.40
17 17
He Rata 22.64 23.78 24.50 2B2fi 27.58 28.86 30.45 31.89 33.02 35.33
Per Pa Rete 1,.17.20 7.902.46 798820 2100.00 MS.0 2310A0 2430.50 265820 2088.00 2820.40
Mmol 2088 47.0111.20 49.402.46 51.97820 MAUD.. 573WA0 80278.46 83.338.W fie 5]8.10 86829.50 73.488.0
AMwI 2184 48.445.76 51.93552 57.578.18 I 57.330.00 1 60.234.72 1 83282.33 I 8850250 I611 8.70 73,428.08 77.10D.T2
Pnnwl 1040 23.54550 24.731.20 25.880.60 27.7... 28883.20 30.13820 31.668.50 33268,60 34,884.87 38.74320
18 18
150 Rab 23.21 2428 25,02 20.91 2827 29,71 3121 32AO 34.48 38.21
Per Rata 78511.. 1.85010 2049,60 215260 2281.80 2378.80 248680 2824.. 276850 289850
Armvel 2080 48270.50 50.710.40 53.288.60 55.972.50 58801.60 al,gam 04.870.00 88224.. 71,87850 7 3.370.50
AMual 941 50.09G.86 53245.82 55,954.08 50.77114 01 741.50 84.886.04 88.182.8{ 71.835.20 75180.8" TB 502.64
A-1 110401 24.13B.40 25.35520 28.1144.60 1 27.986.40 29.400.80 80598.46 32.45010 3{.11200 35536.46 37.858.46
19 is
Mul Rab •23.78- ".24.90 .r'.:-26.25 i-2':.;;27.58 '-'28.98 <' .130.45' '+:'."3199..- :33.02 est-.•'3 J.37.22' :-.:
Per Pa Ra-m 1.902.40 1"8.20 210.00 2208.40 2718A0 2416.10 2559.20 2089.60 2828.40 2968.60
Am al 2080 49A62.m 51.97920 54,800.50 57.368.32 .278.46 03.3]8.50 68.579.10 00.918.50 73,Q8.40 77209.00
Amwl 2164 51.835.52 545]618 57.330.. 60234.72 1 63292.12 80502.80 08580.18 1 73A28.W 77150.72 81170.08
Arnual 1500 24731.20 25.988.60 27500.50 1 28.68320 1 10,139.7) 31.068.0 3326950 I 34884.50 I 38,74329 3864.80
20 20
H Wb -.'114.38 25.82 +285/'3:;t'e'.:1827. `!V"?92/:.'1: •�3127. 'ti i7s"332811: ...'.r,•34.0.'_<'::A'b,a,2621.:^.+ n*x.:,38.0541.
Per Rab 1 850.40 00.50 2152.00 2251.80 237850 2485.80 ZS24.50 2758.. 2898.80 3044.00
Amua12D80 50.71010 53288.50 55,872.80 58.807.60 81.780.80 8491850 50,220.50 71,870.80 75.318.50 78.144.50
AMual 184 53.245.81 55.054.50 58,777.44 87.741.88 8/,808.84 08,162.0 71,035,21l 75250.04 70.002.04 83101.20
Mnw1 1040 26.35520 38.04450 27.988.46 211 .60 30.800.46 32458.49 34.11250 35130.40 37.850.32 1 38571.00
&18021
Vol. 51fl pg.n3 3
3-A COLA BRAZOS COUNTY.TDCAS
ADOPTEDFY2022
SALARY GRADE
(26 Pay POdad^12080 Hours)
STEP .GROUP-�
STEP 21 1 22 1 23 1 24 1 25 1 26 1 27 1 28 1 29 30
1 1
Hourly Rab 24.99 2025 275828.98 1 30,45 31.88 3362 35.37 37.12 19,10
Par Pay Rab 1.080.20 1 2100.00 2208.40 2,318.40 1 2430.00 1 2.559.20 1080.60 2.8204.0 2.869.80 7110..
Annul(20801 51.99.20 54600.00 57.300.40 80278.40 e33MM 00."810 00.028.00 73.400.40 W209.50 67.120-W
Mnua 7104 54.578.18 57.330.00 00.234.72 83102.32 80.502.80 69.8e&15 73.426.08 77.160.72 81.070.06 85.1715.00
A-10 'a 25.939.00 1 27.3WA0 I 28.083,20 30.13820 31668.00 1 =69.50 34984.80 1 38.74320 1 38,604.80 1 40.580.00
2 2
Hou Rate 25.02 2881 28.27 20.71 37.21 32.80 344.0 3021 3BA5 39.97
Per Rate 206B.60 2752.80 2261.80 2310.80 2.4862.60 2624.00 2.758.80 3.888.80 3.044.00 3.181.00
Anneal 2080 9,21.50 65.072 0 58801.00 81705.1 184.016.80 03221.00 71678.80 75,310.80 70144.00 B 137.00
Mmol 2184 55,856.08 58.771.44 81,741.60 0463853 x810204 7193620 752W.64 78X02.84 83.101.20 87204AS
A-al 1040 20.044.80 27,988.40 MAMBO 1 20.898.40 1 32A58.40 34.112.00 35838.40 1 37658.40 1 38.572.00 41.588.00
3 3
Ha Rafe 20.2 2758 18.08 30.45 131.99 33.82 35.37 17.12 30.00 40.87
Par Pa Raw 2100.002208,40 231BA0 2438.00 2.558.20 2.009.00 2.020.40 2.860.60 1120.00 3.277.80
AmuaI2080 54.00.00 57300.40 ..278.40 03.330.00 6863020 09,928.60 734.68.40 7720960 61.1004.0 85.217.W'
Amua 1B6 57.3304.0 00--44.72 03.292.32 1 68.502.80 1 .688.70 I73.128.08 77100.72 BI.D70.W 1 85.176.. 89.78.40
Mnual tloQl 27,300X0 28.61320 30.139.20 1 31661.00 1 33.209.00 34.984.00 38,74320 1 30.504.80 I 40,5W.00 42803.80
4 4
12ftl
Rab 26.91 2827 28.71 3121 3200. 34.48 3621 38,09 39.97 41.89
Rae 2151.80 2281.60 1375.50 240x.50 2,024.00 2.711.BD 2880.80 3000.00 3.197.. 3.35820
2000 3597280 W.50t.60 61.700.1 84915.50 W224.00 71.5-aa 7531860 79146.. 03137.60 87339,20
184 61.771.44 8174f.W BO,BB8.64 88.18284 71535.20 75160.50 79.082.64 83.101.20 87294,48 01.700.16
1040 27988.40 28.400.80 30.8984.0 32458AD 34.112.W 35.338.40 37.558.40 30572.00 41.58860 43.659.60
Rale 27.58 28.98 30.45 31.89 33,62 15.11 37.12 19.00 40,97 4314
Rab 22084.0237402438.00 255920 2.000.00 2.320.40 2.889.80 3110.. 3,277.00 J.M3.20
2080 51,368.40 60218.40 03.138.00 66,53020 80029.00 "AMID 77208,00 81.120.00 85217.50 89.523.20
2184 50,234.12 63.282.32 80 W280 00568.16 73.420.08 77160.72 31.070.08 25.170.W 89.473.43 9,989.38 1040 20.683.20 30139.20 31008.00 33.288.60 34.984.80 38743.20 38.60480 60.560.00 42,.x.80 447BI,eD
Ww 2827 28.71 3121 32.80 34.68 38.21 38.05 394.7 41.99 ".It
Rab 2181.60 237060 2408.00 281{.00 2756.80 2.88060 3044.00 3197.60 3.359.20 3,52860 2000 58601.. 71,870.80 ]5.310,00 79.144.00 83.137.00 87 39.20 01748.80
184 at 741.6 Bd 8'164 W 18204 71.63610 7526061 79.08284 83701.20 87284,48 81,70&18 9x.73024
Annva 1060 28.400.80 30698.40 32 M.40 34.112.00 1 35.838.60 37658.40 38.572.. 41.588.50 43.869.50 45.874.40
7 T
GRWb 28.98 30.45 31.98 2362 35.33 37.12 39100 40.07 43.04 4522
w 2318.40 2436.00 255820 26x0.50 2.826.40 2.909.00 3.120.00 3.277.60 344310 3.017.60
0 20273.40 63.338.00 W.539.20 09939.00 73.480.40 77200.00 01120.. 35217.00 8952320 84057.80
4 03202.32 00.502.. 08,888.10 73AI6A8 77.180.32 51,070.08 8517B.W 39,473.48 93.809.38 98.750.48
0 30.138.20 31.808.00 33188.60 34.98460 30743.20 3&004.90 40.W0. 42608.80 44.701.60 47.928.80
w 20.71 3121 3280 11.403021 38.05 39,97 41.69 44.17 4.35
w 2770.80 2315.60 262400 275.8 2688.1 3.04490 3.197.00 3.759.20 3528.80 1.709.00
0 01.788.50 84,87880 5804 04688.87 68.10204 71635.20 7526004 79.00264 I IDI.20 87 f.48 91.70x.18 90.33824 101.22840
mua40 30698.40 32,45&40 34.112.00 35.838.40 37.861-0 39.572.00 41.588.00 43.609.00 45.874.40 1 48204.00
B 9
H..dy Rab 30.45 31.99 33.02 35.3] 37.72 38.00 40.97 43.04 4521 4751
Par Rate 2430.00 2559.2D 2fi80.. 2326.4D 1.9.80 3120.W 3277.60 3,403.20 3.017.60 38..90
A-1 2080 01330.00 .638.10 69.929.60 73.488.60 W,209.00 07.12000 1 65217.60 1 00,523.20 94.05760 ORD20ISO
Annual(21841 60,502.90 69 RRQ.IB 73.428.03 77.160,73 1 810704.8 1 85.178.00 89.47948 1 93.999.38 98.760.48 10 701.84
Amual 1040 11.668.00 I 33288.00 I 349x6.80 38.74310 38.00460 1 40500.00 42.000.80 44.781.60 47.02860 48 10AD
10 Ito
liu- .04
Raw 3121 3260 3448 3821 38.05 38.97 41.98 ".It 48.35 48.70
a Raw 249860 2014.. 2700.1 ]00x.80 3044.00 3181.. 335810 3.513.80 3.708.00 3888..
al 2080 84.91x.50 08224.00 71.57860 75.318.80 7B,741.0 83.137.. 87,33820 81.748.1 00.408.00 101280.00
-2184 88.182,64 71 3520 75.210.64 78081.64 83.10120 87 U4.45 91706 IR 90,338.24 10122&40 100380.81)
a11040 32458.40 34.112.W 35,830.40 37.658.40 30.572.0 4158&50 43.668.60 45.976,40 48204,60 50.048.00
11 ti
d Raw 31,00 31.92 35.33 37.12 70.00 40.87 43.04 45.22 47.51 49.81
�u:yl'
a Raw 2558.10 1688.. 2825.40 2909.80 3.120.00 327700 3443.20 367700 aWo- 3.92.80
a 2080 88,53D.20 6892900 73.480.40 77208,80 51120.00 8521780 89.52320 154 57.80 88.8201 103,01280 2784 00.805.10 73.425.08 77.180.72 87070.08 05178.00 BB 75.48 0389.38 80.714.8 10778184 108.00344al 1040 33168.00 36,904.110 36.743.20 3&604.80 4D.560.00 42.6011.80 44.70160 41920.1 49.410.40 51.10.40
12 12
Raw 3260 30.46 38.21 38.09 39.97 61.99 44.11 48.35 48.70 61.76
Po Raw 296.00 270060 2(168.80 3066.. 3.107.. 3350.20 3,528.80 3.708.00 SBB.W 4.082.80
a12080 682244.0 ]1676.50 75.31060 78.164.00 83.137.00 3733920 91.148.W 98,40&00 10128&OD 1W.412W
al 2184 71.63510 75260.54 79.08200 83107.20 87.284.48 81706.16 00,330.24 101.128.80 108190.30 111.77344
11040 34.112.00 36618.40 17611.40 38.572.. 47.500.1 17609.60 45674.40 48204.00 50,088.. 57108,40
7313 Raw 33.62 35.33 37.12 39.00 40.87 43,04 4512 47.51 48.91 52A4
Pa Raw 268990 2829.40 2968.1 3120.00 3277.. 3.44320 3.617.60 3.800.80 3892.00 4185.20
al 2080 08920.00 73,486.40 772060 81.120.00 85217.60 8952320 Bd.057W 98.020,60 10381280 100075.20
.2183 73.420.08 ]]180.7281,0704.8 85.170.00 89.478.48 93.99920 98,760.48 19,76166 109.09.44 114.520.00 1030 34.884.60 3&74320 00.804.1 40.680.00 1 42,608.80 44,701.00 1 47,028.1 49A10.60 1 51.900.40 61.537.80
16 14
Mau Raw 34.40 3811 384.5 39.97 41.98 14.11 4835 48.70 51.18 53.75
Pu Pa Raw 270060 1096.00 1044.00 3187.1 3.359.1 1.52&BO 3708.00 890.00 44.9280 d6Dp.00
Amual 1080 71.578.80 75,31060 70.144.00 83137.60 87X9.20 91.748.60 90AOBA0 101100.00 108.6121 1111000
ual 2186 75260.04 715002.04 93.101.20 87294.48 81706.10 9090.24 ID7228.40 100380.80 111,73146 117.39000
AmUl 1040 35.838.40 1 37.611,44. 39.572.00 1 41.56860 63.868.80 45.874.40 48204.00 00.048.. W208.40 59.000.00
15 16
H.1 Raw 35.33 37.72 29.00 40.87 43.04 45.22 47.51 48.01 52.46 59.00
Pu Pa Raw 2826.40 2069.60 3720.00 13277.50 3,443.20 1017.00 3.800.80 3,92.80 4.19520 4400.40
Mwa MID 73488.40 77109.. 1 81110.00 1 8521750 1 89.623.20 94057.00 98620.1 103.81250 10907510 11/566.40
Mnual 2156 77180.72 81.D7MOB 85.178.00 09.478.48 03..9.36 95,7.-8 103.787.86 108.003.44 116,528.88 110.284.72
Amual f1040 36.74320 38.00460 40560.00 42.608.80 44.781.60 47028.80 {0410.40 51,90.40 56007.60 572920
10 10
Houd Paw 35.21 35.05 39.87 41.89 44.11 4815 48.70 81.18 SJ.75 11.48
PUPA Rata 286860 306390 31B7.W 3359.20 3.528.80 3708.00 3.888.. 4.00200 4,3004.0 4.510.80
Amual 2080 75.310.00 7911400 83.137.00 1 8713820 1 01.748.1 BBA08.. 701.288.00 105..1200 I 111.800x0 117430.80
Amual 2184 19.002.04 I 3310120 1 87284.48 91.708.18 1 915330.23 1 101.228.40 108.360.80 111.733.44 1 7380X0 1 121308.54
A-al 1040 3]058.401, 39572.00 41,61B.W 43669.1 1 4587440 1 48204.00 60648.00 53200,40 55.900.00 1 W.718.40
17 17
H.W Rale 37.12 39.00 40.97 434.4 4522 47.51 69.91 52.64 554.8 57.88
Per Pa Raw 2860.60 3120.00 3277.60 3443.20 3.61760 3600.00 3.9280 4.199.20 4.6084.0 4030,40
AmWI 201 77 OB.00 81110.00 85217.60 8952329 94057.50 98820.00 100.87260 10907520 176.568.40 120.39DAO
A."2184 81,070.00 85,1704.0 004.78.48 87989.1 88,7.4.8 103]x1.80 10900344 11452&9x 120,290.72 120.COB.07
A -1 fluol 62.608.80 44791.60 47.02860 49.410.40 51 W8.40 56,W7.W 1 57283.20 60185.20
18 18
Hotall Raw 38.05 39.97 6189 44.11 46.35 48.70 51.18 53.76 56.46 09.9
Pat Pa Raw 3044.00 17971 33.,20 351860 3.70900 3898.. 4.092.80 4.30000 4.51060 4.745.110
Amua1 2080 78.164.00 83.131.60 87,33010 01.748.1 68.408.. 101200.00 106A1290 111.50000 11143&80 12]38560
Amua 2184 9.10120 87.286.48 91.708.16 98.138.24 101,228.40 108,300.80 171.73344 117390.00 123.308.84 129554.68
Amual 1040 30.572,00 41.503.50 43.008.00 45874.40 48 4.00 50 048.00 53.200,40 55.900.00 W.718.40 x1.892,1
115 119
H. Raw .r 39:. +r. ,x60.8]'. i 4004�'M 4,.:4571 a"Al IV47.6T': '•'.'4801'^ z+'x£52:40.;?=1 SS.OB_N.i.:1'i!r!5768 "506D_:,ti
Per Pa Rab 3120.00 3277.60 344310 1 3817.60 3,500.60 J.W2.BD 4.185.20 4.4004.0 4.830.40 4.884.00
A--I 201 81.1200085217.00 88.52].20 944.57.50 93.90.1 10],01280 1UB7175.20 100.006.40 120190.40 128.494.00
Mnual 2184 85.77800 88.478.48 83999.36 1 98.760.48 103781.84 1 109.00144 114,528.98 12018472 126.409.92 132.787.20
Annul 7040 40580.. 1 42608.1 1 44.781.60 47.028.80 48,410.40 1 51.900.40 54.53760 57.28720 60.18520 83232.00
20 20
Raw :it._3987 - .x.,4168-•...•..'..4013 'tea_3+x'648 35._ :.,''''4&70Y:Y. 67 I0 )sx3':5375:T._'-• W OB.. .n -`.`-59:12 .02.33..:x'
Par Pa Rab 3197.00 3359.20 3523.80 3708.00 3.898.. 400260 4.300.. 4.51060 474560 4986.40
Ar- 2080 63137.00 67.339.20 07,718.60 BB OB.W 101290.00 10412.8D 771800.. 11743&80 723,38580 129646A0
Amual 2184 87.206.48 81.700.16 98,338.24 707228.40 100380.80 111.73344 117.31.. 11110066 128.59458 138,128.72
Amus 1040 41 8.80 43600.50 45674.40 1 4520400 I 50,548.W 5329U.40 65600.. 68713.40 07x8260 04,82320
321 91fR021
Vol. Zpg-ll�
MS COLA BWOS COUNTY,TEXAS
ADOPTED FY 2022
SALARYORADE
(26 Pay Pe444:11080 H.-)
STEP GROUPa
STEP 31 32 1 33 1 34 1 35 38
1 l
Hou4 Rate 40,87 <3.04 4522 4751 4937 52.44
Per Pa Rete 3277.60 3.6370 3.817.80 3,800.60 i 3.98280 418510
Amoral 80 85.217.80 89.52]20 1 94.057.50 "A20.80 10].81280 10&07510
Am.12124BOA78AS 93.900.38 08.760.48 103.787.84 100.007.44 114.528.08
A-10040) 42,608.80 1 46.781.60 67,028.80 40A70.40 1 51906.40 1 5-0 7.60
2 2
Houn pam 41.88 41.11 48.35 48.70 61.70 53.76
Per Pa Rate 3,358.20 3.528.80 3708.00 3.890.00 4092.80 4.300.00
A-1 7080 B7]30.20 87.748.80 98.438.00 107,298.00 100412.80 111.800.00
jAmual
184 91,708.10 0083834 101.228.40 108.380.80 111733.46 177.390.00
1040 43,659.60 45374.40 48204.00 50348.00 53200.40 55900.00
3
ale 43.04 4522 47.51 49.91 52-4 Mas
Rm 3.443.20 3.877.00 BOD.80 3982.80 4.78520 4.40070
080 89.523.20 94,057A0 BB8MM 103,87280 10807520 114.506.40
186 9J 888.38 .611 103781.44 108.00364 114,52838 120.2Ba.72
7040 44701.60 47,028.80 40.410.00 51.008.40 66,537.50 57283.20
4
at. 44.1148.7057.Rat. 3,628.80 3.708.00 3.888.00 6.08280 4.300.00 4.510.80
080 87748.1010184 9033824 701.228.40 1 108300.80 111.73344 117.780.00 123.308.86
A-100401 45.874,40 1 48204.00 1 50.648.00 53.200.40 55300.00 58,718.40
5 5
Hou Rab 45.22 4751 49.81 52.04 55.08 57311
Pe Pa Rate 3.617.83 3.800.80 3.882.80 4.18120 440BAO 4.fi30.40
Animal 2000 94.057.60 08.820.60 107..1230 108.07520 IICSfi6.40 120.380.40
Amma12184 98.7aa.48 103701.86 1 108,00346 1 114.528.98 I120194.72 128.408.02
A-11040 47028.80 49.410A0 1 51908.40 1 54.537.00 1 57243.20 80.195.20
B 0
H1 Rate 48,35 48.70 51,18 53.75 SBAO 50.32
PerPa Rete 3708.00 1,800.00 4092.80 630090 4.510.80 4.746.80
Armua12000 98408.00 101190.00 108.412.80 111.800.00 71743&80 123.385.60
Arnua12784 101.22&40 108,363.80 111.731.46 117,390.00 123,308.84 779.554.88
Armual 1040 48,204M 50348.00 53206.40 55.800.00 1 58.718.40 01.692.BO
7 7
H=dy Rale 47.51 49.91 1 52.44 1 55.08 57.88 i 6030
Per Rate 3.800.80 3.802.80 4.195.20 4.400.40 4,030.40 4.864.00
Amua1 2080 8&820.60 1018"280 108.075.20 116588.40 120.390.43 120484.00
Am ual 21 B4 103701.&1 109.0.03-4 124B.0528.98 1 120,28472 1 126,09.92 1 132.78730
Amua11040 49.41D.40 I 51,908.40 54,537.60 57383.20 1 60,18520 I 83232.00
8 8
Koulty Rata 48.70 91.18 5375 WAS 5912 62.33
Pel Pa Rale 3888.00 4.00280 4300.00 4Al..80 4.745.80 6,920.40
Amoral 2080 ID1,290.00 108.41230 ".6 OM 117.436.50 123.385.60 729340.40
Af ual 2184 tOB 300.80 117.73344 117.390.00 123.308.64 129,554.88 139128.72
Amual 1040 5D.648.00 53205.40 55.96D.00 58.718.40 01,692.80 00.82320
B 9
Hmul Rate 40.91 8264 Si08 57.08 60.10 83.08
Per Rab 3.082.80 4.78520 d.aoe.bD 4,830.60 4.884.00 5.110.60
Arcual 2080 703.012.80 708075.20 1"6589.40 120.380.60 120.484.00 1]2870.40
A-112184) 108.00344 i 114 52&6
8 120 284.72 1 128 409.82 132787.20 118,57382
Ar. 1040 57.908.40 54.537.831 57283.20 I 00.185.10 03,232.00 88.07510
10 10
H-dy Rat. 51,16 63.75 50.40 59.32 62M 85.48
PmP Rab 4.082.80 4300.00 4.510.80 4.745.80 4.966.60 5.238.40
Amu01 2080 100Al2B0 111803.00 117,43U.60 1 127,385.60 128.646.40 1 8,198.40
A-]2184 117.73144 1 117380.00 123,308.84 1 129.554.88 1 130 128.72 1 143.008.32
Mnual 7040 57.700.40 1 55.900.00 58.718.10 1 e1.6923D 1 04.823.20 1 68.099.20
11 11
H39Rte 52.44 55.08 57.88 80.80 03.88 07.11
Per Pa Rte 4195.20 440970 4,630.40 6.884.00 5770.40 5388.80
Amu MOSO 109.076.20 176588.40 120.300.40 116.404.03 132.870.40139.58&80
A-1Al 2184 114 528.90 ITO.Z9672 120.409.82 132,787.23 139,513M 148.508.24
Amual(1040) 54.917.00 57283.20 00185.20 63232,00 00.435.20 69.794.40
12 12
N0u Rb 53.75 SGA8 59.32 6223 11,41 88.70
Per Pa Rale 4.300.00 d 51830 4,745.6V 4.808.40 5238.40 5.50310
Annual QUO 130
71030 11743830 123,165.80 729.840.00 136.188.40 143083.20
Mrmai 2184 777,390.00 123,308.04 1 129,554.88 1 130.128.72 1 143.008.32 1 150137.36
Annual(IM) 55800.00 1 58.718.40 01082.80 64.823.20 1 88.09910 1 71.541.60
13 1 13
HOW Rt0 55.08 57.88 6030 63.88 87.11 70.51
Per Pe Rale 4,400.40 4.630.40 4864.00 5110.40 5788.80 5340.80
Arnual 2080 114,588.40 12&190.03 128.484.00 132.70.03 139.58133 140.880.00
Arcual 2184 120,284.72 12&409.82 132.787.20 1 138,513.82 148,50834 15399384
pmua110dD 57283.20 80.105.20 63.232.00 08.43520 89.794.40 73.330.40
14 16
Meu Rate b846 5082 82.33 05.44 fi6.78 7228
Por Pa Rb 4.510.80 4.745.80 4,088.40 5.238.40 5.507.20 5.782.03
Annual 2080 777438.10 123185.60 128848.40 136.788.40 143.8330 150.342.40
Armual 2164 12],101.04 729,55688 73012&71 14]008.]2 15021738 157858.52
Mnual 1040 58,718.40 01.602.80 84323.70 88.08810 71541.60 75.171.20
15 15
Xaud Rb 57.88 60.80 03.88 07.11 70.51 74.0
Pe P.Rb 4,830.60 4.864.00 51"OAO 5,161.80 5.64030 5,928.40
Amua12080 12039D.0 128.486.00 732870.40 139.588.80 1 8.660.80 /50.088.00
Arcual 2184 120 408.87 132787.20 138 613.02 14&568.24 153,99334 161.780.72
Amua11D40 60.105.20 63232.00 68.035.20 88.784.40 73,330-0 TIM=
18 10
Hou Rl. 5982 6233 85.48 08.79 7218 78.59
Per Po Rat. 4.745.80 4"88'0 5238.40 5.50320 9.782.00 8.287.20
Mmual 2080 11 385.80 179.148.00 138,19&d0 143.04320 I 742.00 163,46720
Mnua12184 128554.88 738120.72 743008.32 150,7]7.38 15785052 171,04058
Annua11040 01.682.00 84.2310 88009.20 71,541.60 75.17130 81.733.00
17 17
MWY Rte 0030 63.88 SIM 7051 74.08 80,9
Pe Py Rate 4,804.00 5.110,40 6388.60 5.640A0 5020.00 GAM 0
Mnual o 116.49600 132870.40 13088
.5 .80 148.883.90 154.088.40 16&379.00
A-1Al 2184 13278710 139 57392 14&68814 16330384 181.790.72 178.78430
A.U.111-1 1.794.40 73.330.40 1 77.043.20 84.1B3.00
78 18
H R. 62.33 85.48 68.78 713. 78.59 8380
Pere Rata 4gas.aD 5.238.40 553].20 5,782.40 028720 8.0]0.40
Amual 2080 129.048.40 738.788.40 143,08320 150.14240 101457.20 173,430AU
I Armual 2184 138128.72 14 OOB.12 150237.38 1 157659.52 1 171,840.58 1BZ101.92
4rcual1040 64,623M I HAMM 1 71.541.60 75.171,20 81,733.60 88.715.20
1B 5.B
Pm Py Rb 5.110.40 5,388.80 6.640.80 5.928.40 8,478.00 8.470.40
Arcual 80 132.872-40 139.588.20 146600.80 164.088.40 188.378.00 178.830.40
Annual 184 138513.92 1411.56&24 15389386 181.780.72 170.784.8_ 187.551.92
Annual 1040 88.03530 1 89,70640 1 73830.011 1 7704310 44.188.00 89215.20
?0 70
Heu Ram ..a.es:ae�r�v:•,a�4e67B- =�:.r,722e�a�era 7e.59 ...t�36esaB;x.� Be4es,�s
Per P Rab 5.238.40 5.50320 1 5.78270 1 6.28720 1 B 070.40 7070.80
Arcual 718.188.40 143.08].10 150342.40 183.48720 77 43&40 183.986.80
Amua l 2144 143,008.
150.23730 167169.62 171.640.68 182.101.02 103.190.04
Amua11040 88.08810 71.511.80 75.17110 I 81733.50 I 8871520 1 01398.40
322 9Nft02f
FVO
-_-y J+ F'g.
BRAZOS COUNTY,TEXAS
ADOPTED FY 2022
SALARY SCHEDULE
(26 Pay Periads12080 Hours)
COLq.�ELECj£D OFFJCTA
Op/o COLA.-JUb')CfALOFICIitI%I
II RANGE
sTea v�GROUP-
9TEP 1 1 1 Juv 1 21 DJ 1 31 DA 4 1 CONST 5 JP 6 CCLERK 7 1 TREA 1 B 1 COMMIS 1 9 1 DC 1101 TAX 1111 CA 1121 SHRF 1131 CJ 14 CCL
1 1,200 ;•-;i16j800.00 2tT8;000:00 £':87,28978 i!8'F'28978 ;,;87;910:97 287;910'97. ..'87;910:97 k-WI097 '074910:97 3'104;80628 : 31;803;62 5i7a3;552:92 519]`982:7.0
I
323 911/2021
K. 3 pg.
0
cGyr F�¢�ry
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: Budget Office NUMBER:
DATE OF COURT MEETING: 9[712021
ITEM: Request review and approval of FY 2022 merit policy guidelines.
TO: Commissioners Court
FROM: Irene Jett
DATE: 09/03/2021
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
NOTES/EXCEPTIONS: Request review and approval.
ATTACHMENTS:
File Name Description fie_
Merit Guideflnes_FY 22.pdf Merit Guidelines 2022 Cover Memo
APPRO
Duane Peters Date
County Judge
v®i. Pg 13-7 . s
i
BRAZOS COUNTY,TEXAS
FY 2022 MERIT DISTRIBUTION GUIDELINES
MERIT PAY
Brazos County.ludge is proposing to provide to all operating divisions,funds to be used by the elected official and/or
department head for the sole purpose of employee merit pay. The merit pay pool for each department provides the
elected official and/or department head the opportunity to reward those employees within their department for
outstanding performance. The following guidelines are to be followed by all elected officials and/or department
heads with implementing the use of merit pay increases for Fiscal Year 2022:
1. To be eligible to receive merit funds from the merit pool an employee must be employed with the
County for six(6)months as of May 28,2021.
2. Deadline for submission to the Budget Office Is at noon on Friday,May 28,2021.
3. All merit pay requests must be made using the Proposed FY 2022 group and step chart(e.g.all request
must be based on the step increases provided for the group in which the employee is currently
classified);
4. Merit may not be used to increase an employee's salary over the salary cap for their position. Currently
the salary cap within each group is a step 15;
5. Employees,who are on group and step,cannot be increased by more than 2 steps. Employees,who
are not on group and step,salaries cannot be increased by more than 5%;
6. All merit pay will be based on an annualized basis regardless of what the effective date of the
distribution of the merit pay;
7. At no time during the year may the elected official and/or department head, under the direction of
Commissioner's Court,use funds available in the merit pool for the department to increase the elected
official or department head's salary;
8. Once the elected official and/or department head has chosen the position(s)to receive a.merit,a memo
should be submitted to the Budget Office requesting a Position Control Changes calculation worksheet
for FY 2022.Items to be included in the memo are as follows;
• Position Title,Class Code and Position Number,Budgeted Group/Step,Requested Step,
AND Hire Date. For employees who are not on Group/Step list the percentage of
increase or dollar amount(not to exceed 5%)
9. If the total department merit goes over what is awarded,the County will support overages 50.00 or
below.
x/01. � � pg, �
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: 09-07-2021
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
No PAF's submitted to Human Resources.
Approved in Commissioners' Court: 09-07-20221
County Judge's or Commissioner's Signature:
.(This Copy to be attached to minutes)
V01. ✓ . I 1
9
Personnel Change of Status
(Sep 2,2021)
Commissioners'Court Date: 09-07-2021
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change
Employment
"k z;sDepartment Namlp y;f
k�rr N: ¢F "h r ` 5 Wit['•C J .:IN,:.7^ r' 3F � ? f> {'�.
Pre Trial Bond Supervision Klein,Frances
County Agriculture Extension-Administration Warren,ZAundda
t,.r
o�� -15 s'���sA��4r t�+�e`�'f�-�,r � tyre _t""i' Fi✓- sS � �ti
t•
Separations
�g I epartn -fyamd�'� a,,,,-V,E"�loyee Name}xj���k�
r .
Road&Bridge-Administration Dawson,Donald
Sheriff Office-]all Morgan,Richard
Administration
361st District Court- Smith,Steven
Administration
County Agriculture Extension- Tittle,Cullen
Administration
Approved in Commissioners'Court:09-07-2021
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Vol. -a:B7— pg. !IL—j-
OF $
BRAZOS COUNTY
BRYAN, TEXAS
CLAIMS
COMMISSIONERS COURT MEETING: September 7. 2021
CLAIMS TO BE PAID BY BRAZOS COUNTY:
CLAIMS # 8109765 T'hru CLAIM # 8109908
CLAIMS # 9002860 Thru CLAIM # 9002941
The Court voted unanimously to approve these Claims as submitted.
Duane Peters
County Judge
Karen cQueen
County Clerk
Brazos County Administration Bldg. • 200 S.Texas Ave. • Suite 310 • Bryan,Texas 77803 • Fax:(979)361-4176
1.Vol. Yil Pg.