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2021-06-08 10:00AM REGULAR MEETING
BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA 70V im - Ll A 11: 3 2 BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JUNE 8, 2021 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance -U.S. and Texas Flag - Judge Peters 2. Call for Citizen input and/or concerns Consider and take action on agenda items: 3-22 3. Resolution recognizing James (Jim) Stewart, Brazos County's vaccine taskforce chief for his outstanding leadership and guidance in the operation of the Brazos County Community COVI D-19 Vaccination Hub. 9 Status briefing on the Vaccination Hub - Jim Stewart 4. Request from the Sheriff's Office for acceptance of donated funds in the amount of $7,701.62 by the Texas Association of Counties to be used on Employee Safety Equipment. These funds are to be used specifically through the TACRMP website. 5. Request from the Purchasing Department for acceptance of a furniture donation from Skywriter MD for cubicles, desks, storage bins, and filing cabinets with a value of $50,000. 6. Request from the Human Resources Department for acceptance of donation from BCS Pallet Pickers for 41 cases of KI ND bars in the amount of $980.72. 7. Request from the Purchasing Department for a Payment Authorization to The Eagle in the amount of $420.00 for the rental assistance program ad. A purchase order was not obtained in advance. 8. Consider and take action on the determination of serving a public purpose to reimburse .(, - 4 Linda Ricketson for a plane ticket in the amount of $348.40 to send a juvenile to a guardian in another state. 9. Consider and take action on termination of the Interlocal Agreement for Mutual Funding Between Brazos County, City of College Station and City of Bryan for Vaccination Hub Operations. 10. Approval of Amendment #2 to Contract #21-097R with Dr. Roy Luepnitz for Psychological Evaluation of Applicants to remove automotive liability in Article V of the Contract. 11. Approval of Amendment #1 to Contract 21-123R Merchant Services with Sturgis Web Services to incorporate the Payment Processing Service Agreement and Cancellation of autorenewals of Forte & Paypal. 12. Approval of Contract Renewal 22-005R Concession Services for Expo with G&N Concessions. 13. Approval of Amendment #1 to Cl P 20-573 Courthouse Fiber Reroute with Housley Communications to add additional reroute services to include BTU Building and Brazos County IT Building. 14. Approval of sales agreement C I P 21-555 UAV Drone and software license with Axon Enterprise Inc. in the amount of $18,750.00. 15. Approval of the following committee for the evaluation of proposals for RFP #21-138 Grant Application & Administrative Services. • a. Irene J eft • b. Katie Conner • c. Megan Mason • d. Kimberly Roach • e. Purchasing (Non -Voting) • f. Legal (Non -Voting) 16. Permission to Advertise RFQ #22-002 Independent Auditor Services for Brazos County. 17. Approval to close, vacate and abandon approximately 450 feet of Democrat Road from Business SH 21 in Kurten to SH 21. This area consists of 0.608 of one acre and is not in use by the public, therefore, there is no public interest served by retaining the right of way. Site is located in Precinct 2. 18. Request for Tax Refunds for the following due to errors by BCAD: • a. Jeff and Melody Braun - $54.45 • b. Rajat Deepak Malani - $65.80 • c. Harris Grandchild Trust (Hayden) - $78.53 • d. Andrew and Lisa Eggman - $69.84 19. Commissioners Court minutes for the following dates: Commissioners Court minutes for the following dates: • a. May 04, 2021 -Regular Meeting • b. May 11, 2021 -Regular Meeting • c. May 18, 2021 -Regular Meeting • d. May 25, 2021 -Regular Meeting 20. Budget Amendments. Budget Amendments FY 20/21 35.1-35.6 21. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms 22. Payment of Claims. 23. Juvenile Director's report on detention population. 24. Sheriffs report on inmate population. 25. Announcement of interest items and possible future agenda topics. 26. Call for Citizen input and/or concerns 27. Adjourn. VSB..--� PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. -, 3 35 - - -- Pg. L45 MINUTES JUNE 8, 2021 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, June 8, 2021 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Russ Ford, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4, Present by Teleconference; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance -U.S. and Texas Flag - Judge Peters 2. Call for Citizen input and/or concerns There was no Citizen input. Consider and take action on agenda items: 3-22 3. Resolution recognizing James (Jim) Stewart, Brazos County's vaccine task force chief for his outstanding leadership and guidance in the operation of the Brazos County Community COVI D-19 Vaccination Hub. • Status briefing on the Vaccination Hub - Jim Stewart vol. 3 � 5 Pg. —q Judge Peters recognized the leadership qualities of Jim Stewart who led the charge on setting up the Brazos County HUB for administering the COVI D-19 vaccine to the community. He stated that throughout their work together, Judge Peters noticed the improvements that were made in the Sheriff's Office under the direction of Jim Stewart, along with the knowledge of his substantial leadership experience throughout his military career. Judge Peters knew that he could ask Jim to help with anything and that it would be a success. He was there from the beginning, helping the County navigate the pandemic. Even though he retired in December 2020, Judge Peters asked that Jim take charge of the vaccine distribution for the Brazos County community. He came up with the solution of setting up the HUB and they began administering vaccines 2 weeks later. Judge stated that he truly is thankful for all involved in the HUB but that it wouldn't have happened without the leadership of Jim Stewart. He then read aloud the Resolution and presented him with a plaque. Jim Stewart said that this has been a remarkable experience and that he isn't sure he would've done this for anyone other than Judge Peters, his lifelong friend. The HUB team was able to hit the ground running and he is very grateful to the everyone that became a part of the team and helped make it the success that it was. He stated that the HUB did exactly what it was supposed to do, which was push out a mass quantity of vaccines while all of the pharmacies were waiting to receive their supply. He also briefly discussed the outreach mini -HUB programs, one of which was put into motion by Deputy Emergency Management Coordinator Jason Ware in Benchley, Texas. Jim is flattered by the opportunity to serve Brazos County in this capacity. He then invited everyone to the HUB Reception at the Brazos Center on June 9t', 2021. A copy of the resolution is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 4. Request from the Sheriff's Office for acceptance of donated funds in the amount of $7,701.62 by the Texas Association of Counties to be used on Employee Safety Equipment. These funds are to be used specifically through the TACRMP website. A copy of the donation form is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 5. Request from the Purchasing Department for acceptance of a furniture donation from Skywriter MD for cubicles, desks, storage bins, and filing cabinets with a value of $50,000. Commissioner Aldrich thanked Skywriter, stating they are an excellent corporate partner. Judge Peters added that the furniture is in great shape and thanked Purchasing Agent Charles Wendt for his efforts in getting the furniture moved. Charles Wendt recognized Facilities Services and the Jail work crew for their assistance in moving the furniture. He stated that the furniture is valued at 50,000 dollars. A copy of the donation form is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Vol. �3� ._._ pg.��l_.._ Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 6. Request from the Human Resources Department for acceptance of donation from BCS Pallet Pickers for 41 cases of KI ND bars in the amount of $980.72. A copy of the donation form is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 7. Request from the Purchasing Department for a Payment Authorization to The Eagle in the amount of $420.00 for the rental assistance program ad. A purchase order was not obtained in advance. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 8. Consider and take action on the determination of serving a public purpose to reimburse Linda Ricketson for a plane ticket in the amount of $348.40 to send a juvenile to a guardian in another state. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 9. Consider and take action on termination of the Interlocal Agreement for Mutual Funding Between Brazos County, City of College Station and City of Bryan for Vaccination Hub Operations. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 10. Approval of Amendment #2 to Contract #21-097R with Dr. Roy Luepnitz for Psychological Evaluation of Applicants to remove automotive liability in Article V of the Contract. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 11. Approval of Amendment #1 to Contract 21-123R Merchant Services with Sturgis Web Services to incorporate the Payment Processing Service Agreement and Cancellation of autorenewals of Forte & Paypal. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 12. Approval of Contract Renewal 22-005R Concession Services for Expo with G&N Concessions. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 13. Approval of Amendment #1 to Cl P 20-573 Courthouse Fiber Reroute with Housley Communications to add additional reroute services to include BTU Building and Brazos County IT Building. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 14. Approval of sales agreement CIP 21-555 UAV Drone and software license with Axon Enterprise Inc. in the amount of $18,750.00. A copy of the sales agreement is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 15. Approval of the following committee for the evaluation of proposals for RFP #21-138 Grant Application &Administrative Services. • a. Irene Jett • b. Katie Conner • c. Megan Mason • d. Kimberly Roach • e. Purchasing (Non -Voting) • f. Legal (Non -Voting) Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 16. Permission to Advertise RFQ #22-002 Independent Auditor Services for Brazos County. Motion: Approve, Moved by Commissioner Nancy Bevy, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 17. Approval to close, vacate and abandon approximately 450 feet of Democrat Road from poi. ms's._._._ pg. 4-1 Business SH 21 in Kurten to SH 21. This area consists of 0.608 of one acre and is not in use by the public, therefore, there is no public interest served by retaining the right of way. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 18. Request for Tax Refunds for the following due to errors by BCAD: • a. Jeff and Melody Braun - $54.45 • b. Rajat Deepak Malani - $65.80 • c. Harris Grandchild Trust (Hayden) - $78.53 • d. Andrew and Lisa Eggman - $69.84 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 19. Commissioners Court minutes for the following dates: Commissioners Court minutes for the following dates: • a. May 04, 2021 - Regular Meeting • b. May 11, 2021 - Regular Meeting • c. May 18, 2021 - Regular Meeting • d. May 25, 2021 -Regular Meeting Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 20. Budget Amendments. Budget Amendments FY 20/21 35.1-35.6 35.1 Transfer funds from Contingency Fund to various County Departments. 35.2 Transfer funds from Information Technology to various County Departments. 35.3 Reallocate funds for Constable Precinct 1. 35.4 Reallocate funds for Justice of the Peace Precinct 1 and Constable Precinct 1. 35.5 Transfer funds from Information Technology to the Brazos Center. 35.6 Reallocate funds for Information Technology. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 21. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 22. Payment of Claims. Claims 8107923-8108006 9002050-9002087 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 23. Juvenile Director's report on detention population. Juvenile Director Linda Ricketson reported there are 24 juveniles in the detention center, 20 are male and 4 are female, and 18 have electronic monitors. There are 5 youth in isolation as per medical protocol for new intakes. 24. Sheriffs report on inmate population. Sheriff Wayne Dicky stated there were 585 inmates in jail, 511 inmates are male and 74 are female, 41 have electronic monitors and 11 are pending for processing. 25. Announcement of interest items and possible future agenda topics. Commissioner Berry proposed that during the FY22 Budget discussions, the Commissioners Court consider allocating funds for a Strategic Plan for the County along with funds for hiring lobbyists for the Federal Government to assure that the County gets its fair share of Federal funding. Judge Peters said that they can certainly discuss those topics during the Budget process. 26. Call for Citizen input and/or concerns There was no Citizen input. 27. Adjourn. Vol. -31"-9 The foregoing minutes of the Commissioners Court Meeting held June 8, 2021 have been examined and are approved in open Court this 20th day of July_ 2021, in Bryan, Brazos County, Texas. Duane Peters County Judge 7 0 Russ Ford Commissioner, Precinct 2 jInmaC uIey ommissioner, Precinct Attest: Karen McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 Nancy Berry Commissioner, Precinct 3 Vol. 3)35 pg.� BRAZOS COUNTY COMMISSIONER'S COURT. 20�/ Pg—Lof,j-,. Name (PLEASE PRINT) D. Kevih,Sf (46 0- Organization (P SE RINT) krx I�c�,b. X35 - gig. 53 __. Pg ')- Of v BRAZOS COUNTY COMMISSIONER'S COURT DAY OF , v 520 a l j p '. D (D� PM, Name (PLEASE PRINT) s Yin-) -j ,, c� "Za - Lkv-P-4,, k V Is Organization (PLEASE PRINT) mclrt r sol. _ . � _ �`___ pg._�- .�.� BRAZOSCOUNTY BRYAN, TEXAS RESOLUTION WHEREAS, W. James Stewart was requested by the Brazos County Commissioners Court to lead the Brazos County Vaccination Hub operations in response to the Covid-19 pandemic, WHEREAS, W. James Stewart has been a life-long public servant and gladly accepted the call to lead the vaccination efforts at the Brazos County Vaccination Hub, WHEREAS, W. James Stewart was able to quickly coordinate resources and administer the first mass vaccine injections on January 28, 2021, WHERAS, W. James Stewart's continued leadership significantly enhanced the Brazos County Hub in vaccinating the community against Covid-19. WHEREAS, as of June 3, 2021, the Brazos County Vaccination Hub has officially concluded giving vaccinations and has administered more than one hundred thousand (100,000) doses of vaccine. NOW, THEREFORE BE IT RESOLVED that the Commissioners Court of Brazos County Recognizes and Thanks, W. James Stewart for his Outstanding Service to Brazos County and its Citizens. RESOLVED this 8th darfi"e 2021. / uane Peters County Judge . -- Steve Aldrich Russ Ford County Commissioner, Precinct 1 Nancy Berry County Commissioner, Precinct 3 ATTEST: ,I Karen McQ en, Coumy/Cle 1 All (� County Commissioner, Precinct 2 Irma Cauley County Commii her, Precinct 4 BRAZOS COUNTY, TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY * ` DONATION OF COUNTY PROPERTY Date: 5/25/21 Q✓ Acceptance of Donated/Awarded Property E] Donation of County Property (Awarded property requires signed court documentation) Acceptance of Donated Inmate Property (Requires signed inmate documentation — NO VALUE ASSESSED) Item Description: Various Employee Safety Equipment Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: NA Model: NA Year: NA SNIVIN A NA Functional Non -Functional. Explain if Non -Functional NA Additional Description/Information: Employee Safety Equipment from the Texas Association of Counties Risk Management Worker's Compensation Program. Funds must be used through TACRMP website. Estimated Value: $ 7,701.62 Check the appropriate account based on estimated value ofproperty being accepted: 11 61235000 (Donation - Other)* ❑✓ 60010000 (No Asset Tag - Under $500) n 67010000 (Minor Property - $500 - $4999) ❑ 80010000 (Capital Property -Over $5000) Check the appropriate entity property being donated to: Government Entity: Organization Name Other (Due to Statuatory requirements prior approval is required by Purchasing: Organization Name wonation — Other account 6.1235900 is to be used ONLYfor cash/check funds donated to Brazos County. I certify that the above-mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department: SheriffsOf ce ,_-Bepar_tment Manke _ Qrized Signator Organization Receiving Donated Property. ---I,,,, ;, Authorized Signature on this day of BRAZOS COUNTY, TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY # # DONATION OF COUNTY PROPERTY Date: &kne. 2,. a0@ A Acceptance of Donated/Awarded Property r-1 Donation of County Property (Awarded property requires signed court documentation) Acceptance of Donated Inmate Property (Requires signed inmate documentation — NO VALUE ASSESSED) Item Description: �i-c-Y1'``�1'P_ Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Model: Year: SN/VIN #: Functional Non -Functional. Explain if Non -Functional Additional Description/Information: BLL A -1 CL&%'Acs 6 -I nCLAe A25 % �;Vz %_Wa lets. Estimated Value: 3 SO, U` Oo Check the appropriate account based on estimated value of property being accepted 61235000 (Donation - Other)* 60010000 (No Asset Tag - Under $500) 67010000 (Minor Property - $500 - $4999) ❑ 80010000 (Capital Property -Over $5000) Check the appropriate entity property being donated to: Government Entity: Organization Name Other (Due to Statuatory requirements prior approval is required by Purchasing: Organization Name *Donation — Other account 61235000 is to be used ONLYfor cashlcheck funds donated to Brazos County. I certify that the above-mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department: ?c r&) as% Department a Authorized Signature Organization Receiving Donated Property: Authorized Signature Appr d by Co ssioners Co on this � day of .e_ C10 .. H rs•Coin Voi. 5 Pg. ::'BRAZOS COUNTY, TEXAS.. ACCEPTANCE OF " DONED/AWARDED PROPERTY - AT DONATION OF.COVN PROPERTY: ::..06/03/2021:':. . E]Acbeptaficeof . D : 6fiited . /AwardedPi0&rty., Q b6natibnbf CouhrV Propertk (Awarded ppp6ity requires signp d court documentation) Acceptance of Dondid"l-fimate pipportY... ...(R.dquires siped ininate. doduilientitiqn -NO VALUE ASSESSED)' Item Description:. Cases'of Kind BdrsBars:Io. - . .. .... ... Pled -se provide. . . 9M i . nforination re.4vest6d . beloiy*'. !s -applicable tot.he property tieing accepted or donated. Forms.c)ntaming"any Va nk Awili i s dI W returned for completion.'� -MAke: ..Modeli .,:ydar:,. SNIVIN 4: ':El :Functional - 0: Non-Functioiial..Expla . in: if Non-Fufi6tid'hal AMWidnat Des0ii ti.pnjnfqnna'tio#": Estiiiwed Value: Check. box for Capital'Asiet (valuefinitiil cost is, over' $5600):- Aci60tatice!6fD.oiiatedPro peity'- Donation of C46unv.pnpertv" Neckthd appropriate account on appropriate entity 0rq0e4y_bcmg C Check th.6 0' riate estimated ed valu'6 df property being accepted::.:., donat6d to: 61235000.(Donitio'n*-Other)*. Goverrihchf Entity:. 60010000'.(NQA§ t Tag. 7: Under $500)::OrganizationN 670'10M-(Minor Property 7m1500 -.S4`) `h6f(Due to.Staivatory:z 8�10.000.(Cipha'l Piovertli:-' Over: $5z r*e"quirernentsprior ipprdVal is. requited by Nichasmg: *Donation = Otherio be usedforfiundi dondtedto Bri'a"zos iture. County �seof d non-wuinty e'x 'd -pen Lceri4jthat the _.. -This above-mentioned ifeni:has been donated ora�vardecllo-Brazos. Coq�i* `'it6r6has bed _4g ka6d faith a4upon y n Court . t .. -will determination . . r approval by Commissioner's Q." bccomd 6-partof the GeAekal'fiied-Asset ount-of Brazot.�C The togcccvo TpJectiffie.-donition millbe: miade',.iit the sole discrefiong of Conuniggion6ts Court &9ed.upoi such ;thin p as us.4.6f6lncigg,-proje6t.ed'.90,'Oraong; -r6aifit6ance andinsurance costs. A. d . questing Department Human -Resource's.. - Department .Name Authorize Si OigaiiizationReaivihg1)6ftated Property:. ... ...... Authorized Signature k�i��* rY OY 8R BRAZOS COUNTY Payment Authorization Vendor M -q• K � J 1 1 JI11 � I .'MWj Division: l Today's Date: 2 Z o Z f Attach ALL supporting data such as invoices, meal and hotel receipts, airline tickets, seminar brochure(s) or syllabus, brochure(s) or syllabus, registration forms, etc. INVOICEINVOICE DATET NUMBER UNIT —F DESCRIPTION QUANTITY PRICE TOTAL '51S17071 1000070m - D 4(`s 11A n Mz-1 1- `-20.0 42-0. o0 /•I► • I11 r Irrr � r rI "1, the requisitioner, hereby certify that the items) and/or service(s) on this requisition have been or will be used FREIGHT TOTAL 1 $ exclusively for the benefit of Brazos County. They have been purchased in compliance with Section 262.021 - Section 262.034 of the Local Government Code. I further certify that I am aware of the criminal penalties resulting from the violation of these State laws." xv� Roned By Approved/County Judge Approved/County Auditor Vol. 335 Pg. :5 TOTAL $ If W. UV /•I► • I11 r Irrr � r rI Vol. 335 Pg. :5 TOTAL $ If W. UV Eagle Lee BHM Corp.TheFed ID #84-4721627 Einail: advertiserbillina(ce�bhmginc coLn � ot•2 04, Telephbne: 1-WM47-6300 1:729 Bnarcrasf Dr. Bryan, TX 77802-2712 Aoeount Nurrlh42: 1035529 Amount Due: $420.00 Please note your account on.your payment.and send to the remittance address below to ensure timely processing. Payment is due the 15th of the month. Lee BHM Corp accepts cash, check, credit card, and ECP/ACH for statement payment. Payment information is not accepted in email or voice mail. A $5.00 processing fee will be assessed for customer refunds. A finance charge of 1.5% per month (18% APR) will be charged on all balances over 60 days past due. All bank returned checks will result in a non-refundable $30 fee assessed on your account. Any claims of error or discrepancies in invoices must be reported in writing to publisher within, 10 days from the date of 'such invoice. Invoice and Statement of Account -UNAPPLIED AMOUNTS ARE INCLUDED IN TOTAL AMOUNT DUE 1035529 1 1035529 1 BRAZOS PLEASE DETACH AND RETURN THIS'PORTION WITH YOUR REMITTANCE. MAKE CHECKS PAYABLE TO -The Eagle A The Eagle 1729 9 arcresf Dr. Bryan, 7X 77802-2712 3733000065 PRESORT P.BPS601cB> Il�rllhlll�lrllttlll�llllr�llll�lll��11114lrlllllll�lrlllll� BRAZOS COUNTY 300 E. 26TH ST STE 310 BRYAN TX 77803.5361 ❑ Check here for change of address (see reverse for details) Remittance Address THE EAGLE. PO BOX 26408 RICHMOND. VA 23260408 1�1111�i1r111111111!11111111111111111111111111111111!1�11111111111 137300010 0001035529 00.01035529 0000000000 00000110000.0000000 000042000 1 Vol. Pa. �d Balance Forward 0.00 05102.05102 10000700956.0502 BARBARA SMITH / RENTAL ASSISTANCE BC The Eagle 4.00 x 10.5000 42 1 420.00 PROGRAM 2021 oil Please note your account on.your payment.and send to the remittance address below to ensure timely processing. Payment is due the 15th of the month. Lee BHM Corp accepts cash, check, credit card, and ECP/ACH for statement payment. Payment information is not accepted in email or voice mail. A $5.00 processing fee will be assessed for customer refunds. A finance charge of 1.5% per month (18% APR) will be charged on all balances over 60 days past due. All bank returned checks will result in a non-refundable $30 fee assessed on your account. Any claims of error or discrepancies in invoices must be reported in writing to publisher within, 10 days from the date of 'such invoice. Invoice and Statement of Account -UNAPPLIED AMOUNTS ARE INCLUDED IN TOTAL AMOUNT DUE 1035529 1 1035529 1 BRAZOS PLEASE DETACH AND RETURN THIS'PORTION WITH YOUR REMITTANCE. MAKE CHECKS PAYABLE TO -The Eagle A The Eagle 1729 9 arcresf Dr. Bryan, 7X 77802-2712 3733000065 PRESORT P.BPS601cB> Il�rllhlll�lrllttlll�llllr�llll�lll��11114lrlllllll�lrlllll� BRAZOS COUNTY 300 E. 26TH ST STE 310 BRYAN TX 77803.5361 ❑ Check here for change of address (see reverse for details) Remittance Address THE EAGLE. PO BOX 26408 RICHMOND. VA 23260408 1�1111�i1r111111111!11111111111111111111111111111111!1�11111111111 137300010 0001035529 00.01035529 0000000000 00000110000.0000000 000042000 1 Vol. Pa. �d 0 Have you moved or changed your contact information? Please provide any updated Information and return this portion with your payment. Please chedk the box above the remittance address on the front of this form. Account Number. Account Name: New Address: city: State: Zip: Contact Name: Phone Number. Work Number: Signature: Effective Date: New Email Address: . �" 7 6�0 355 ego. DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: DATE: FISCAL IMPACT BUDGETED: DOLLAR AMOUNT: H BRAZOS COUNTY BRYAN, TEXAS NUMBER: 6/8/2021 Consider and take action on the determination of serving a public purpose to reimburse Linda Ricketson for a plane ticket in the amount of $348.40 to send a juvenile to a guardian in another state. Commissioners Court 06/03/2021 False False $0.00 ATTACHMENTS: File Name Description Memo on Public Purpose 2021.pdf Memo 05 06 21 RICKETSON Flight Purchase Lor PID14624 (y,pdi Payment Authorization Type Backup Material Backup Material QAPPRO Duane Peters ate County Judge, ��Vol. 335 pg.L2,� BRAZOS COUNTY . JUVENILE SERVICES DEPARTMENT MEMO DATE: June 3, 2021 TO: Brazos County Commissioners Court FROM: Linda Ricketson, Juvenile Director SUBJECT: Determination of Public Purpose Linda Ricketson, Director Lupe M. Washington, Assistant Director On May 6, 2021 a plane ticket was purchased by the Juvenile Justice Center with the use of Brazos County funds for the purpose of returning a juvenile offender back to their parents and/or guardians. The reunification process of juvenile offenders with their families is an essential function of Juvenile in maintaining public safety. The Brazos County Commissioners Court must determine whether a public purpose was served by the use of the funds for transport of the juvenile offender. Based on the three guiding principles listed in Attorney General Opinion No. GA -0076, the aforementioned case does meet the requirements for serving a public purpose by aiding in the preservation of public safety. Rev. 06/19/2018 R.J. Holmgreen Brazos County Juvenile Justice Center 1904 West SH 21 * Bryan, Texas 77803 Office (979) 823-3544 * Fax (979) 823-4211 i �oo� a. ��.__ pg, Co3 1ofI BRAZOS COUNTY BRYAN, TEXAS June 8, 2021 City of College Station PO Box 9960 College Station, Texas 77842 RE: NOTICE OF TERMINATION OF INTERLOCAL AGREEMENT FOR MUTUAL FUNDING BETWEEN BRAZOS COUNTY, CITY OF COLLEGE STATION, AND CITY OF BRYAN Dear City of College Station, This letter is to give notice of termination of the interlocal agreement between Brazos County, the City of College Station, and the City of Bryan regarding Brazos County HUB operations effective immediately. As of June 3, the Brazos County HUB will have administered the last of its second doses of Covid-19 vaccines and move from an "active" mode to "standby" mode. The Brazos County Vaccination Hub has administered more than 100,000 vaccines since its opening and Brazos County would like to offer its thanks to the cities for their collaboration and support. Duane Peters Brazos County Judge Brazos County Administration Bldg. • 200 S. Texas Ave. . Suite 310 . Bryan, Texas 77803 . Ph (979) 361-4102 vol.35 Pg. 6(4 BRAZOS COUNTY BRYAN, TEXAS June 8, 2021 City of Bryan PO Box 1000 Bryan, Texas 77805 RE: NOTICE OF TERMINATION OF INTERLOCAL AGREEMENT FOR MUTUAL FUNDING BETWEEN BRAZOS COUNTY, CITY OF COLLEGE STATION, AND CITY OF BRYAN Dear City of Bryan, This letter is to give notice of termination of the interlocal agreement between Brazos County, the City of College Station, and the City of Bryan regarding Brazos County HUB operations effective immediately. As of June 3, the Brazos County HUB will have administered the last of its second doses of Covid-19 vaccines and move from an "active" mode to "standby" mode. The Brazos County Vaccination Hub has administered more than 100,000 vaccines since its opening and Brazos County would like t its thanks to the cities for their collaboration and support. ,Sincere , n Duane Peters Brazos County Judge Brazos County Administration Bldg. • 200 S. Texas Ave. • Suite 310 • Bryan, Texas 77803 • Ph (979) 361-4102 Vol. —pg.. AMENDMENT#2 TO 21-097R PSYCHOLOGICAL EVALUATIONS OF APPLICANTS THIS AMENDMENT TO 21-097R PSYCHOLOGICAL EVALUATIONS OF APPLICANTS ("Amendment") is entered into and effective this 8th day of June 2021 ("Effective Date") by and between Brazos County ("Customer"), and Dr. Roy Luepnitz. ("Contractor") each of which may alternatively be referred to herein as a "Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into that certain original contract # 21-097R ("Agreement") for purposes of Dr. Luepnitz to provide of the service of psychological evaluations of applicants; and WHEREAS, the Parties desire to amend the insurance as set forth in original contract # 19-122. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as follows: Remove the requirement of Automobile Liability in Article V since this coverage is not necessary due to the delivery of work is at the contractors location only. 2. Conflict/No Other Modifications. In the event of a conflict between the terms of this Amendment and the terms of the Agreement, this Amendment shall control. All other terms of the Agreement shall remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date, This Amendment may be executed in counterparts, all of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment and shall be binding on all Parties hereto. BRAZOS-C-QUNT Signature r—) (6= Name (� ` Till Date DR. ROY UE)kNITZ Signatnome.t 1�,Q Nan /. 6 Title ,6'C4 i Date Vol. 33� Pg.-L�,— 04/02/2019 13:40 FAX 9792603366 AOVLUEPNITZ 1a001/001 AMENDMENT #1 TO 19422 PSYCHOLOGICAL EVAiUATIOD S OF AEUXAM TINS AMENDMENT TO 19-122 PSYCHOLOGICAL EVALUATIONS OF APPLICANTS ("Amendmenf') is entered into and effective this 9th day of April 2019 ("Effective Date") by and between Brazos County ("Customer"), and Dr. Roy Laepnitz. ("Contractor") each of which may alternatively be referred to herein as a "Party" and collectively a5 the "Parties". All capitalized terms in.this Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into that certain original contract # 19-122 ("Agreemenf) for purposes of Dr. Roy Luepnitz to provide of the service of psychological evaluations of applimts, and WHEREAS, the Parties desire to amend the pricing as set forth in original contract # 19-122. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good .and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as follows; 1. The fee for psychological re-evaluation in Article 2, section 2.1.5 should be is the sum of $250.00. 2. Conflict/No Other Modifications. In the event of a conflict between the teems of this Amendment and the terms of the Agreement, this Amendment shall control. All other terms of the Agreement shall remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to tie signed by their authorized representatives as of the Effective Date. This Amendment may he executed in counterparts, all of which taken together shall constitute one instrum4'nt, Electronic or facsimile signatures are acceptable forms of execution of this Amendment and shall be binding on all Parties hereto. ri7i; Ngnature .Name Title 4/9/iq DR. ROY lvatrFe � � Tide Date //1 PROFESSIONAL SERVICES CONTRACT # 19-122 - PSYCHOLOGICAL EVALUATIONS OF APPLICANTS AGREEMENT BETWEEN BRAZOS COUNTY AND DR. ROY R. LUEPNITZ, Ph.D. THIS AGREEMENT is between the Brazos COUNTY, Texas, ("the COUNTY") and Dr. Roy Luepnitz (the "vendor"), whereby the VENDOR agrees to provide the COUNTY with certain professional services as described herein and the COUNTY agrees to pay the VENDOR for those services. The term of this contract shall be for a two (2) year period starting March 26, 2019 through March 25, 2021 with the option to renew three (3) additional one (1) year periods. Between the COUNTY: BRAZOS COUNTY, TEXAS c/o Brazos County Commissioners' Court Attention: County Judge 200 South Texas Ave., Ste. 332 Bryan, Texas 77803 and the VENDOR: Roy R. Luepnitz, Ph.D. 4444 Carter Creek Parkway, Suite 202 Bryan, TX 77802 for the following SERVICES: Evaluate potential candidates for employment, and potential candidates for promotions. The COUNTY and VENDOR agree as set forth below. ARTICLE I VENDOR'S RESPONSIBILITY 1.1 VENDOR'S SERVICE 1.1.1 The VENDOR shall furnish psychological evaluations, in accordance with regulations set forth in the Texas Commission on Law Enforcement.(TCOLE), for peace officer, jailer and communications officer applications and other employees as referred by COUNTY. The VENDOR will maintain the appropriate current licenses and/or certifications required by Federal and State and local jurisdictions, to complete the work provided by the Agreement. 1.1.2 Each evaluation will include (1) a thorough clinical interview (2) an appropriate global measure of personality/psychosocial functioning, and (3) additional specific measure(s) of behavioral style or cognitive functioning as indicated by other evaluation measures or referral questions posed by COUNTY. 1.1.3 VENDOR shall schedule evaluations within 10 working days after receiving written or verbal phone request from COUNTY to conduct such evaluations. Agreement Between County and VENDOR va. 335 p9 Pagel of 5 1. 1.4 VENDOR agrees to provide verbal feedback to COUNTY and make available, for mailing or personal pick-up, the TCOLE L-3 (LICENSEE PSYCHOLOGICAL AND EMOTIONAL HEALTH DECLARATION) form within 3 working days of completion of testing. 1. 1.5 VENDOR shall make available the psychological evaluation report generated on persons served under the Agreement for mailing to, or personal pick-up by, COUNTY within 14 working days after the scheduled evaluation. 1.1.6 VENDOR agrees to discuss via phone or email with COUNTY situations that alter these scheduling -testing report expectations as soon as either party becomes aware of the need to change expectation for a given referral. 1.1.7 VENDOR agrees that payment will be based on the timely submission of evaluation reports as stated above. 1.1.8 VENDOR shall provide COUNTY with an invoice by the 109' of each month for services rendered during the previous month. 1.1.9 VENDOR shall. accept, as full compensation, the sum of $250.00 per psychological evaluation. 1.1.10 Upon request by the COUNTY, VENDOR shall accept, as full compensation, the sum of $250.00 per psychological re-evaluation. VENDOR understands and agrees that the COUNTY will not be liable for the payment of any re-evaluation fee. VENDOR further understands that the applicant is liable for the re-evaluation fee. 1.1.11 Upon request by the COUNTY, VENDOR shall provide a copy of the current professional credentials of all individuals involved with the evaluation. VENDOR shall also provide a current certificate of insurance, reflecting the contractually required insurance coverage. ARTICLE II COUNTY'S RESPONSIBILITY 2.1 COUNTY shall assign a liaison per department requiring services to VENDOR for purposes of communication. 2.1.1 COUNTY shall provide VENDOR a written request for evaluation. 2.1.2 COUNTY shall provide VENDOR with a completed Release of Information signed by each person being evaluated prior to the scheduled evaluation. 2.1.3 COUNTY agrees to discuss via phone or email with VENDOR situations that alter the scheduling -testing -report timeline expectations, as stated in the VENDOR RESPONSIBILITIES section above, as soon as either party becomes aware of the need to change expectations for a given referral. 2.1.4 COUNTY shall pay, as full compensation, the sum $250.00 per psychological evaluation. COUNTY shall provide payment upon timely submission of evaluation reports as agreed Agreement Between County and VENDOR Page 2 of 5 .m Vo9. 3 �j Pg C nG to above. 2.1.5 COUNTY shall pay as full compensation, the sum of $120.00 per psychological re- evaluation. COUNTY shall provide payment upon timely submission of evaluation reports as agreed to above. 2.1.6 COUNTY shall pay VENDOR for services in full within 30 days after satisfactory receipt of services, evaluations and reports unless otherwise specified or mutually agreed upon before orders are placed. COUNTY will not be liable for payment of invoices received six (6) months after order completion. Invoices must be submitted by VENDOR to the COUNTY department requesting service, to that department's accounts payable contact. 2.1.7 Other Direct Costs: The COUNTY will only pay the amount per completed evaluation or re-evaluation as specified in previous section. The number of evaluations will vary over the months in which this contract is in effect. The cost of each evaluation or re- evaluation includes other direct costs which could be used by vendor for supplies: photo - reproductions, books, journals, recordings, software, equipment, professional dues, travel expenses, and other directly related costs. This Agreement is a fixed -cost contract. ARTICLE III TERMINATION, SUSPENSION OR ABANDONMENT 3.1 This Agreement may be terminated by either party upon not less than thirty (30) days written notice should the other party fail to substantially perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. In the event that a notice of termination is provided by either party, any COUNTY candidates scheduled for evaluations, prior to the termination date will be allowed to complete their evaluation, provided that the cancellation was requested by VENDOR. In the event this agreement is canceled, VENDOR will be paid only for the evaluation completed, provided the required evaluation reports are presented to COUNTY within three weeks of the cancellation of this Agreement. 3.2 VENDOR acknowledges that COUNTY is the client and all privity of .contract exists between VENDOR and COUNTY, and no third parties. ARTICLE IV MISCELLANEOUS PROVISIONS 4.1 Governing Law: The terms and conditions of this Agreement and performance hereunder shall be construed in accordance with the laws of the State of Texas. Venue shall be in a court of competent jurisdiction in Brazos County, Texas. 4.2 Neither -the COUNTY nor the VENDOR shall assign this Agreement without the express written consent of the other party. 4.3 This Agreement represents the entire integrated agreement between the COUNTY and the VENDOR and supersedes all prior negotiations, representations or agreements, either Agreement Between County and VENDOR Fol. ��35 po,�0 Page 3 of S • 'I written or oral. This Agreement may be amended only by written instrument signed by both the COUNTY and the VENDOR.. 4.4 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the COUNTY or the VENDOR. 4.5 COMPLIANCE AND STANDARDS. The VENDOR agrees to perform the work hereunder in accordance with generally accepted professional standards applicable thereto and shall use that degree of care and skill commensurate with the profession to comply with all applicable state, federal and local laws, ordinances, rules and regulations relating to the work to be performed hereunder and the VENDOR'S performance. 4.6 INDEMNIFICATION: VENDOR shall save and hold harmless the COUNTY from and against any and all claims and liability due to activities of the VENDOR, its agents or employees, performed under this Agreement and which result from any negligent act, error, or omission of the VENDOR, or of any person employed by the VENDOR. The VENDOR shall also save harmless the COUNTY from and against any and all expenses, including attorney's fees which might be incurred by the COUNTY in litigation,. or otherwise, resisting said claims or liabilities which might be imposed on the COUNTY as the result of such activities by the VENDOR, its agents or employees. 4.7 Nothing in this Agreement shall be construed as a waiver of the COUNTY'S Governmental Immunity. 4.8 SEVERABILITY: In the event that any provisions or portion of this Agreement is held to be unenforceable or invalid, the validity and enforceability of the remaining provisions or portions shall not be affected. ARTICLE V OTHER CONDITIONS OR SERVICES 5.1.1 INSURANCE: The VENDOR shall instruct his insurance agent or carrier to furnish to the County a Certificate of Insurance attesting to the issuance of the following parts of this section. The Certificate of Insurance must be approved by Risk Management before any services are rendered. The Bidder shall furnish and keep in full force the following insurance during the term of this Contract: a. Professional Liability Insurance: VENDOR shall obtain and maintain at all times during the performance of the work under this Agreement professional liability insurance. Limits of liability shall be $1,000,000.00 per claim, $2,000,000.00 aggregate. b. Automobile Liability: $1,000,000.00 combined single limit per accident for bodily injury and property damage. Coverage should be provided for any auto, including hired and non -owned vehicles. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. Agreement Between County and VENDOR Page 4 of 5 Val. j pg. �� AUTHORITY TO CONTRACT: The undersigned officers and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolution extending said authority have been duly passed and are now in force and effect. BRAZOS COUNTY, TEXAS VENDOR Duane Peters, County Judge by: Dr. Roy R. Luepnitz Acting by and through the authority of the Brazos County Commissioners Court Attest: LOW! County derk Agreement Between County and VENDOR Page 5 of 5 FvCA �g• DocuSign Envelope ID: 0945E957-CE2C-4129-8839-10E5AABE1B17 AMENDMENT TO 21-123R FOR MERCHANT SERVICES THIS AMENDMENT TO 21-123R Merchant Services ("Amendment") is entered into and effective this 8th day of June 2021 ("Effective Date") by and between Brazos County ("Customer"); and Sturgis Web Services. ("Contractor") each of which may alternatively be referred to herein as a "Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into that certain original Contract # 18-041c ("Agreement") for purposes of Sturgis Web Services to provide of the service of Merchant Services; and WHEREAS, the Parties desire to incorporate Exhibit A, Payment Processing Service Agreement. WHEREAS, this agreement will necessitate the cancellation of the autorenewals with Forte and PayPal. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as follows: 1. Exhibit A and the cancellation letters , copies of which are attached and incorporated herein. 2. Conflict/No Other Modifications. In the event of a conflict between the terms of this Amendment and the terms of the Agreement, this Amendment shall control. All other terms of the Agreement shall remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment and shall be binding on all Parties hereto. BRAT-O&COUN Signature Name Title ' Qv 1 Co g Date STRUGIS WEB SERVICES DoeuSIgned by: Ul..W. BBE 0B9F87845B._ tgna ure Adam wi 1 ki ns Name General Manager Title 6/2/2021 Date voi. 335 pg. -13 -- DocuSign Envelope ID: 6999CD93-16A9-4AE1-8029-6F44284AA092 THIS 'PAYMENT. PROCESSING ; SERVICE .AGREEMENT. ,(this "Agreenteat") is made and .entered .into `.a s 'of tfie Z n .. 'day of , .: June. _ .. `.20?1("E,(%ectiveDafe")by.andbetween'Sturgis and Merchant. Merchant and Sturgisniayeachberefenedtoindividuallyas , a "Party" .aadtogether as "Parties". The Schedules to this Agreeinent are•attaehed brincoipomted byreferenee. For and:in consideration ofthe mutual covenanis.contained hercin-and.othergo'od,and valuable consideraiion,the'receipt and'su fficiency ofiAich are hereby acknowledged, Sturgis and Merchant agree. as follows: :.i: '.E=PAYMENT .SYSTEM. . -E-Payment System.:: Sublcct to the teiniiof this Agreement, during the Test, Sturgis will process eleotionic:paymerifs to Merchant -("Payments") from Merchant'staxpayers,6itizens and/orcUstomers.("Customers') via:,anelectronic paymentsystemthat s provided by Sturgis and is described jn more detarlgp" SCHEDULE A (the "E:Paynrent Sy1vlerchant wilt :promptly: provide .. Sturgis with information reasonably regti¢ed by Sturgis'in order , promptly and accurately perform the.servibes .contemplated byths Agreement. 1.2 ` Payment:Date : The:dateon which a• Payment.is posted to the E-Payment:System by. a, Customer will be,deemed the date the' . Paymentis:madeforall_purposes,including.anylatofees,if-an y,alatMerchantIn ay charge tosich•Customei.The-date the-% mentis . . posted"is the date the Customer rnanuallytransthits:the.Paymentto the E-PayrnentSystem or the dateanagrced automaticPhyment is initiated, whichever is applicable: Sturgis will remit,to Merch„ant:allPayments,paid via the E=Payment System no. later than three,(3) -business daysfollowing thedatea Paymentisposted. . 13 _ ::;Char ebe aeks.Merohaniwill,promptlyinvestigateallChargebacks (as definedbythe Rulesofthe applicablePayment NetwoQ with the -assistance of Sturgis. Merchant is .responsible for the a.'ntounts of all Chargebacks;.deposit errors, :refunds,and unfulfilled .. :... :products and services ("Disputed Amounre ).:Sturgis is responsible forthe third -party fees andpe'nalties levied by a'Paynrent&twodc in xespedt of the investigation and resolution of a Chargeback.(” Cliaigebaek Resoludon Fees.1 'Sturgis may, in its discretion' debit Merchant's account in respect. of Disputed Amounts or bill Merchant for theamountofsuch•Disputed Amounts:. 1:4..::.::: mud. Stuigismay' in its sole discretion, i'nplementanyfiaudpievention.systemsthat tdeemsnecessaty,apprapriate;and/or advble,including; but not limited to; CVV2, Address Verification Service, Verified by Visa, MasterCard Secure. and/or sim y isa systems::.. . 1.5. :Modification of &Payment System. Sturgis may modify the features aud:functionality:of theE Paythent System time and from time to tune; provided, however, -that Sturgis will not. modify the E -Payment System in .a manner that would significantly adveiselyaffecttheuse thereof;. without providing.at leastten (10) days prior notice to Merchant.ofany such modification.: A. ` es. Inconsideration for the_p*rovision of. the E:Pa.ymenf System, Customers will pay.to Sturgis, in respect ofeach Paymenf, the .Conveniendc Fees' that are deta Hod. in. SCHEDULE B and Merchant, if applicable, win pay to Sturgis.'the Merchant Absorbed Fees :an&6rOther fees set'forth on SCHEDULE B. Sturgis will pay the charges levied by the Paymcrit'Networks ,for:processing. Paymerits,- : Alicluding interchange. fees, assessments,outhotization fees; risk fees, transmission fees and similar fee s'C'Trunsaction Feeej and for , :ChargebackResohition `Fees..If.federal and/or state statutes or Payment Network Rule changes impaaftbe ability to impose the Convenience. Fees and/or Merchant. Absorbed Fees; or if the Payment Networks) notify either party of changes required to the CohvenienceRcs and/orM'erchantAbsorbed Fees, the parties agree:to amend the Convenience;Fees and/orl6lerchantAbsorb'ed Fees. • ' to. comply with such statutes and. -rule changes. The:Convenience Fees and/orMerchant Absorbed Fees are:calculated based on the: assumptions that the totalnumberofpaymentsand .the total payment amount collected each inonih.from the use of non-consumercieda . 'and debit cards shall be under 5% of the respective total,permonth and that the. combined cost of Third Patty Fees.is less :than 60% of ' the Convenience Fees•and/orldeichant Absorbed Fees charged by Sturgis for a.given transaction type (e.g., tax pa yment).and&r' paym_ on . method (e.g.," Visa credit) ,(collectively; the :"Fee Assumptions"). Sturgis may amend SCHEDULE B, upon prior written:notice to Merghant, if a Fee Assumption is not accurate.orif'such change is *required due.to changes in .the Rules. "Paynreidt Network",means a ' .. -group of credit/debit card issuer bank s; debit. networks and other 6ethod,providers, including, without limitation, PayPalCommerce, . YisaLJ:S.A, Inc., MasterCardlntemn tional,Inc.;Anrerica6Express,Discover,andtheNYCE,,.Pul e,. Star, aridlnterlinkdebit networks. "Rules":are the bylaws, rules, and regulations, as they -exist from time to time, of the PaymentNetworks "Thi►d:Pgrty Fees".means aD . taxes imposed by any govemmentaletntity and:Transaction Fees: ��..Star& ,wipro.vide-is standrddail and/or monthly .transaction #Poits+.•Provided,-however,.thatStu �maY provide custom transaction reporis to' Merchant.for. an a dditiona l m onthly fee upon Merchant's request. I.8.' Routing -'Transaction Processing. Sturgis' rimy, in As. sole discretion, to priority route'Payments, route debit card.Paymerits : ......4hroughaPINless debit network andlorpr-ocess Convenience Fees as a single transaction (Qoiivenience Fee plus -Payment) oras separate . ::transactions.. :Z::_.. GENERAL. 'PavmentlVetwork Rules. 'Merchantagrees to comply wrth.All Payment-Net'ivork Rules as may be applicable•to the.Merchant .and'in effect from tune:to time aspublished by any Payment Networlc,includnig, butnat limited to, the rules published on Visa U:SA's . website and on MasterCard International's website. If applicable, Mercha ntwill provide Sturgis with a copy of itsannualPCl Attestation. . ! gjmenr hr6cescing.4greerncr:t: ScurgO l} eb Servkwc Brei:os P,'& j -d 17 g. -1✓ DocuSign Envelope ID: 6999CD93-16A9-4AE1-8029-6F44284AA092 :.pfComplianee(AOC)'and/orPCI Self -Assessment Questionnaire (SAQ) (as applicablebasedon PCI DSS qua lifications) annually. If Merchant chooses to accept American Express, then Menchant'agrees to the terms, and conditions set forth on SCHEDULE E' and agrees 40 comply with the American Express Merchant•OperatingGnide requirements, which are incorporated into this Agreement by reference as if they were fully setforth in the Agreement, and to take alla ctions requested by Sturgis to allow Sturgis to comply with the American Express-Merchant:Opetating Guide requirements. It -Merchant choosesto accept Amex Move, then Merchant agrees to comply with the :Amex MoveQ Sponsored Merchant Terms And Conditions, which are incorporated into'this Agreement by reference as it they were fupy setforth in the.Ageemettt, and to•take all actions requested by Sturgis to allow Sturgis' to comply with the Amex Move®Sponsored ' Merchant Terms Acid Conditions. The American Express Mercbant Operating Guide and AmexMovelb Sponsored Merchant Terms and Conditions may be viewed at the'URLs set forth on SCHEDULE E. If Merchant chooses to accept PayPal; then Merchant and agrees to the term and conditionsset forth on SCHEDULE F. 2.2. •-xclusivity. Merchant will .not accept credit card or other Electronic Payments through a similar. E -Payment System for ..Payments from Customers for the services listed on SCHEDULE A hereto other than through Sturgis without the prior written consent of Sturgis. 2.3.. Compliance with !" Each partywill comply, at such party's own expense, with all laws; policies, guidelines, regulations, ordinances, orders,_and:rules .of all govemmentalAuthorities and/or regulatorybodieshaving jurisdiction over such paity.and/orthe subjectmatter of this.Agreement, 'including, without limitation, the rules promulgated by the Credit Card Payment Networks, the Payment Card Industry(PC1)Data Security Standard, Visa Cardholder Information Security. Program (Cl SP), the MasterCard Site Data. Protection Program (SDP), andthe•Federa1Trade Commission. 2A. ' Nondisclosure. -Each party agrees.to: keep confidential and to use only -for purposes of perform ingunder.this Agreement, any proprietary or confidential information of the other party disclosed pursuant to, this Agreement which is appropriately marked as confidential or which could. reasonably be considered of a proprietary or confidentia l nature ("Confideittio[Inforiaation"), and, except as otheiv ise .permitted by'this Agreement, theterms of this Agreement and all negotiations relating thereto (but notthe existence of this Agreement generally). The obligation of confidentiality does not apply to information which is required bylaw to be disclosed (including P right -to -know laws), which is publicly available through authorized disclosure, is known by the receiving _party at the time of disclosure, orris rightfully obtained from a third party that has the right to disclose it.. All Confidential Information will remain the property of the disclosing party. 2.5.' PnvacyandSecurity.MerchantissolelyyesponsibleforthesecurityofdataresidingonserversownedoroperatedbyWichant and all third parties (other than Sturgis) -designated by Merchant (e.g., a Web hosting Merchant, processor and otherservice_ providers), and for data transmitted to Sturgis. Merchant will. not use, disclose, sell, and/or disseminate any cardholder information obtained in connection -With a Payment (including the names, addresses and card account numbers.of cardholders) except forpuiposes of authorizing completing, and settling a Payment and resolving any Chargebacks; retrieval requests; or similar issues involving .a.Payment, otherthan pursuant -to a court or governmental agency request, subpoena,. or order. Merchant will use proper controls for and limit access to, and render unreadable prior to discarding, all records containing card account numbers and card imprints. Merchant agrees that it will comply with all. Sturgis security protocols and security advisories in effectduring the Tenn.. Merchantis responsible for verifying the accuiacyand completeness of all Payments submitted andprocessed by Sturgisassocia'ted with Merchant's accountand verifying that - all corresponding funds are accurately processed. 2.6. Svsteni Breach: Merchant warrants that lvMerchanthas'takensuch precautions asare necessary to ensure thatMe'rchantserver and electronic systems -are secure from breach or intrusion by unauthorized third parties. In the event that.Merchant system is breached, or is suspected of having been breached, and an unauthorized third party has-accesstoor has accessed end-user data orPaymentdata, Merchant will notify Sturgis promptly of such breach and will take such precautions as.may be necessary to prevent such breaches from occurring in the future. 2:7. Specific Prohibitions. Notwithstanding anything contrary in this Agreement, -Merchant will not: (a) rent, lease, assign, sublicense, transfer, distribute, allow access to, and/ortime share the E -Payment Systemto or with any third party; (b) disassemble, ' '•decompile, decrypt, extract,reverse engineer and/ormodify ibeE-Payment System, orotherwise apply -any procedure orprocess to the E -Payment System in orderto ascertain, derive, and/orappropriate.forany reason or purpose the source code or. source listings for the E -Payment System. or. any algorithm, process, procedure, or other'infonnation contained in. the'E-Payment System; (c)..distnbnite.; facilitate, enable or allow access or linking to &E -Payment System in any mannerdeemedby Sturgis in its sole and absolute discretion . to be objectionable orharmfultothe business and/orre.putatibnofSturgis and/orforanyunlawful illegal,pornographic,and/orinjurious purpose; (d) make any use of the E Payment System that impairs the functionality of the E -Payment System; (e) make use of the E - Payment System in. anyway, other than'in a ccordance:with this Agreement oras otherwise instructed by Sturgis in writing; (f) use the E -Payment. System, either directly or indirectly; to develop any product or service that competes with the products and/or services . . provided by Sturgis; (g) make any copies of the E: -Payment System; (h) circumventor attempt to circumvent.any applicable security .:measures of, the E Payment. System; (i) attempt to access or actually access portions of any Sturgis systems and/or. software not authorized for Merchant's use; andlor 0) use the EPayment System in any manner, or in furtherance of any activity that may cause ' Sturgis to be. subject to investigation, prosecution,.and/orlegal action. Payment Processing.4grawne?t: Sturgis iFeb Seriices &fli-a_orCointo, i 1'ggd3o/77 von. 335 P9. DocuSign Envelope ID: 6999GD93-16A9.4AE1-8029-6F44284AA092 2:8, antellectnal Property'. =Sturgis represents` that it owns11 licenses or has the right .to 'use and: wdl retain during :rhe T,enti all . ppnetary_rights ut and to the E-Payirieot System and related materials that Sturgis may use m:connect.0 w>th implementation and = . operation of -the E Payment System. Merchant acknowledges that;as between Meichant:and-Stu ' ;:Sturgis owns, licenses and/orhas therightto.usc,apniht,;tideandinteiest,.includingwithout.lunitationany andalli- is-existingunderpatentlaw;copyright1aw,;moral rights law, trede'secret law, trademaik:law, vnfair,competition law, -publicity pghts, law, pri acy rights law; :and any:and all other .proprietbry. rights in aril to all of the'infellectual propeirty developed, owned,'used.and/or hcensed'.by Sturgrs.'iri connection with :its . _performance under this Agreement,`urcluding. the E-Payment.Sysfem (the "Stargis:fF'):and th. t Merchant w�l not acquire any right, title, or interest in or to the Sturgis IP,:including the E -Payment System. There are no impLed penes granteduMcr this Agreement, and any:nghts not expressly granted to Merchanthereuhderare feserved by- Sturgis Merchant will pot take any action inconsistent with 'right. llctual.pmpertyt$ppys- /. . r .' Terminals.°14ferchantacknowledgesandagreestbatSturgismayprovide'Mer6an"tpointofsaleterminal5solelyfofthcpuipose of permitting Customers'.to initiate Pay"menu %ia he E Payment $ stem.. U on:xece' t, this haidwarebecomestbe sole. and exclusive .:. . y P rP pmpertyof.the Merchant. Sturgis will facilitate processing of any:warranty claims on the provided devices during the. mann actures. wanarity penod. Following the expiration of the manufacturers- warranty, Sturgis will. subsidi2e the'nplacement ofany defective ar daI'aieddevicea.ccordingto.thefollowing schedule: :::•.• -:•Renlacetnent.3eriod::Stu rgis will paythe.following pioportionsof:thereplacemeptcost::... '. _ :yearfollowing warranty expiration: 25,%- .:. _ 2"a yearfpllomb warranty expiration: 50% .:. 3 yearfollowingwarranty.expiiation:75% 4thyear'following Wa iantyezpirati6n,ind'beyond I000y( :.: 3.;: :DISCLAIMER -OF_ WARRANTIES{ :..: . °:4VAILABILITY: STURGIS MAKES NO WARRANTIES REGARDING THE QUALITY, RELIABILITY, TIMELINESS . OR SECURITY OF.THE WORLD WIDE WEB OR TELEPHONE LINES, THE INTERNET AND OTHER GLOBALLY LINKED _ COMPUTER.NETWORKS; OR THE WEBSITES ESTABLISHED .THEREON INCLUDING THE E -PAYMENT SYSTEM, WILL ' . ;BE UNINTERRUPTED OR ERR�RFREE ANDSTURGIs WILL IN NO, WAY BE LIABLE TO MERCHANT OR CUSTOMER DUE To. ANY DISRUPTION OF STURGIS'S E PAYMENT SYSTEM OR NONAVAILABILITY OF THEE -PAYMENT 'SYSTEM IRING.- WHICH CUSTOMERS .ARE .UNABLE TO ACCESS :OR USE THE >r PAYMENT :_SYSTEM DUE TO A CONFIRMED :.. PROBLEM -THEREIN. 3 2...: ` THIRD PARTY PRODUCTS. MERCIANT UNDERSTANDS AND AGREES THAT STURGIS MAY. USE ..THIRD PARTY PRODUCTS• IN CONNECTION WITH.THE E-PAYM914T SYSTEM OFFERED`:HEREUNDER. ,THESE., PRODUCTS - .. MAY 'INCLUDE FIREWALL %SECURITY,' WEB SERVER -SOFTWARE AND ENCRYPTIbN SOFTWARE. - STURGIS.: MAKES NO _REPRESENTATION :OR 'WARRANTY -REGARDING THE.' PERFORMANCE `OF :SUCH THIRD -PARTY SOFTWARE, .: SPECIFICALLY INCLUDING ANY WARRANTY .THAT PERFORMANCE WILL BE UNINTERRUPTED OR ERROR -FREE. . .3.3. •:NO .IMPLIED WARRANTIES. EXGEPT.FOR ANY EXPRESS `WARRANTIES -.CONTAINED 'IN THIS.AGREIMENT; ;NEITHER STURGIS. NOR ANY . THIRD PARTY .MAKES ANY . WARRANTY OF ANY KIND, WHETHER EXPRESS . OR 'T'MPLIED, ' REGARDING THE -=PAYMENT . SYSTEM OR : SERVICES PROVIDED .HEREUNDER. AND . SPECIFICALLY `DISCLAIMS THE WARRANTIES :OF MERCHANTABIL:ITY,. FITNESS FOR A..PARTICULAR PURPOSE AND -.AGAINST INFRING$MENT, TO. THE M. . UM EXTENT POSSIBLE' BY LAW. 4. .:::NO CONSEQUENTIAL . DAMAGES. ° 4 1 IN .NO EVENT. -WILL 'A PARTY BE LIABLE TO 'THE .OTHER PARTY, 'OR: TO ANY :THIRD PARTY,::FOR °•CONSEQUENTIAL, ,.!::EXEMPLARY, .'1NDIREC:T; ':SPECIAL, °•OR INCIDENTAL DAMAGES, INCLUDING, WITHOUT LIMITATION; LOST PROFITS,. EVEN IF :`THE :PARTY ..THAT. WOULD, OTHERWISE; HAVE BEEN LIABLE ,HAS:BEEN ADVISED OF THE POSSIBILITY.OF SUCH DAMAGES. 5. ::.: LIMIfiATION OF LIABILITY 5.1.. . ' IN NO EVENT WILL STURGIS'S :LIABILITY EXCEED. THE CONVENIENCE T19ES''J AID TO STURGIS :UNDER: THIS AGREEMENT.DURING THE 12 MONTH PERIOD. PRIOR TO THE ACCRUAL' OF THE CLAIM REGARDI ESS OF THE: FORM .. OF THI -CLAIM-gNCLUDING, WITHOUT LIMITATION, ANY CONTRACT, PRODUCT LIABILITY, OR TORT .CLAIM): 6: INDEMNI"CATION. STURGIS :SHALL. HOLD HARMLESS, INDEMNIFY, AND.,DEFEND MERCHANT,. AND ALL .OF ITS OFFICERS,. - EMPLOYEES, AND/OR OFFICIALS FROM ANY AND ALL ;LIABILITY., ACTrON5, `.CLAIMS, LOSSES, DAMAGES,•OR " OTHER -COSTS OF:WHATSOEV -R NATURE THAT.MAY BE.ASSERTEDBY ANY THIRDPARTY-ARISING FROM'OR IN CONNECTION .-WITH THE COLLECTION :OF PAYMENTS.. -BY CREDIT OR,DEBIT CARD OR THROUGH INTERNET TRANSACT-I.ONS- PURSUANT TO THE TERMS OF THIS AGREEMENT. Y'ii3nie�uY'iocecsir;Agrec►nent:: S(urgis Whb Serificrs f3in.os.Cvurit} TiiXA.ssrssvr. Qlleeror I -Pgg&.4q/ 17 Vol. J J pg. • DocuSlgn Envelope ID: 6999CD93-16A9-4AE1-8029-6F44284AA092 7... TERM AND TERMINATION. 7.1. Term., Subject to Section 7.2, this Agreement will commence upon theEffectiveDate•and Will continue for three (3) years, at which point in time -the Agreement •will automatically renew for successive one(]).yearperiods. unless either. party, at least sixty (60) dayspiior to the expiration of the then applicableterm;provides the other with written notice of•its desire to terminate this Agreement. 7.2.' ' TerininationforCause..Either•partyinaytenninatethisAgreement.atanyaimeuponwritten notice to iheotherpartyasa esult -of any of the following events:. (i) any noncompliance: with this Agreement which is not cured within thirty (3Q).days of notice thereof from the other .party(except that no cure period is allowed for termination based on fraud);, and/or.(u) any voluntary or involuntary bankruptcy. orinsolvency.proceedmg involving the otherparty. . •73. -Effect of Termination' Termination of this Agreement will not relieve.eitherpattyofanyiD hgationtopaytheotherpartyany'" amounts due and owing to the other party prior to succi termination, including,. without 1unitation any amounts owing in respect of Disputed Amounts. 7A. -.SurvivaL Sections 2 through 6 and 8 will survive :any termination or expiration -of this Agreement. 8. MISCELLANEOUS. . ..8.1. Promotion of Services. Merchantwill:promote the use by Customers of the E Paymcnt System by; -including, but not limited to,, publishing relevant URLs) and telephone numbers for the.E-Payment System on the IVlercliant's home page, billing notices and promotional materials and distributing.point of sale materials. All published materials referencing Sturgis or the E -Payment System will be approved foraccuracy by Sturgis prior to.publishing. . .8.2. Governing Law: Waivei ofJury Trial. This Agreement will be govemed by and construed in accordancewith the laws of the State of Texas without reference to conflict of law provisions. Any .action,.proce"eding, litigation, or mediation relating to or arising from this Agreement must be brought exclusively in' Brazos County, Bryan, Texas. THE PARTIES HEREBY KNOWINGLY, VOLUNTARILY, AND INTENTIONALLY WAIVE ANY RIGHTS EITHER OF THEM MAY HAVE TO A TRIAL BY 'JURY IN -RESPECT OF ANY LITIGATION BASED ON, ARISING OUT OF, OR IN CONNECTION WITH THIS AGREEMENT..-. 8.3. Binding Upon Successors andPerrhittedAssignns_. This'Agreement will bebinding upon and inure to the benefit ofthepafties, " their successors and permitted assigis: Neither-tliis,Agr-eement nor any right, license, privilege or obligation provided herein may be . assigned.or transferred.by'a partywithout the otherpa'rty's prior written consent,which consent" not be unreasonably withheld, and anyattempted assignment ortransferwithout such consent is .void; provided, however, that each party may,without the couselitof the otherparty, assign this Agreement (and its rights hereunder) in connection with any reoiga nization, consolidation, merger, sale of stock, sale of substantially all assets and/orsimilar type of transaction(s), if the successor in interest to such assigning party assumes the obligations of the assigning pa rty under this Agreement in writing, is -properly licensed to conduct the business contemplated hereunder; and otherwise. agrees to be bound by all ofthe terms of this Agreement. 8.4. Iielationship.ofParties. The relationship of. Sturgis to MerchantunderthisAgre.ement.wiltbethat ofan.independentcontractor and nothing contained in this Agreement will create of imply an agency relationship -between Merchant and- Sturgis, nor.will this Agreement be deemed to constitute a• joint venture orpartnership between Merchant.and Sturgis: 8.5., Notices. All notices required or'permitted under the Agreement will be-in"writing.'and sent to the other parry at the address specked on the signature page below or to such other address as either party may substitute from time: to time 'by written notice to •tlie other and will be deemed validly given upon receipt of such notice given by mail (postage prepaid), electronic mail, or personal or courier.delivery to such address. 8.6. Captions and Headings.. The captions and headings appearing'in this Agreement are for reference only and will not be considered in .construing this Agreement. •8.7. .. Waiver.. No term or condition of this Agreement maybe waived except pursuant to a written waiver executedb'y.the party: againstwhom such waiveris soughtto be enforced, . 8.8. Severabilitv.: ;If anyprovision of this Agreement, or the application thereof; is'found invalid or unenforceable; thatprovision beamendedto.achieveasnearlyaspossible.thesameeconomiceffectasfheoriginalprovisionandtheremaindcrofthisAgreement will remain in full:force. .8.9. -Publicity. The parties agree that they will not use the otherparty's name, trademark orservice mark, or the existence of the contractualrelationship in any press release,-marketing,:promotional, advertising, or any other materials without the other party's prior. written 'consent. 8.10.. AmendrrrentandChan ges. This Agreement or any'provision'hereof may not be changed,amended, supplemented, discharged,.. termini ted, or otherwise. altered exceptby a statement in writing signed by the partyagainst whom enforcement ofsameis sought. -8.11. Force Majeure_.• Neither party will be liable for delays in processing or other nonperformance caused by.such events as fires, telecommunicafions,.utdity,, or power failures, equipment failures* .labor strife, •riots, war, nonperformance of ourvendors of suppliers, P6mer t. Processing 4grewnent. Shirgis IYeh Servlc.'cs d Brq_os.Cimr(y Tru AsstsconCirllecfor j !'oge 5.of 17 Foi.• `3 Pg._I' DocuSlgn Envelope ID: 6999CD93-16A9-4AE1-8029-6F44284AA092 .:SCHEDULE A. '.'.SCOPE OF SERVICES STRATEGY w. After the con racfingprocess has ended, Sturgis will, build and the maintain payment ehannel(s);as defined below; to allow?Ivte cfiant .:.. to securely acoept :va•lidate and track payment;.data from its Customers: An initial test site %4 be built to to id all datarecerved from : , ... . Merchant and Tn}e Automation: On this test site, Sturgis •Will build logic and business .rules oto tovem.the hosted data: Onceahe.web setvices have been properly built, tested, and revie Ved, Sturgis vdit establish Merchant Identification credentials. Web seivices and . Merchan'tIdentification;credenfialswillbeappliedaad,tntegratedintothe hostedsite:anddata'l;:ackedpaymenfswillbe.tested Once the. paymentsaietested,Sturgiswill initiatetraining-forallMerchantpersonnel,done.remotely:Uponsuccessful training,thehostedwebsite w� be inoyed..into:a production environment and undergo a subsequent round of testing After testing :and validation,of.thedata, . Merchantwill :direcOturgis to launchthe site : The dateofSystem launch(".Go;Live"),will be.targeted during an.implementationkickoffcallwittiall releyantstakeholders :Thesuccessful'compleiibn of this Scope of:Woiic:is dependerlfon:Merchant:reviewing test content,data, and,functionality ur a finely manner; and provrdtng an:appropriate Tevel, of.operational and strategic. engagement to .participate in tra inmg, .deploy thg solution into ..productionenvironments;and follow throus}i with the responsibilities listed below. SCOPE For good agd valuable consideration;'the receipt and adequacy ofwhich is hereby acknowiledge'd, the parties ogee asfollows .. .. :.1_:: :Merchant w��lmakoresourcesavailabletoassistSturgis-inthetimelylaunch•ofthepaymeht:proce. Mgprogram.Sturgis.cagriotbe: held accouhtable, for•unreasonabfe Menchantdelays and may choose to delay -the implementation should Merchantnotbe alile to pigi ide appropriarte resourcesA f •system does not launchwithin twelve (12) months of signature date due to Merchant delays, the full implementadonfeewil] become due. Other►vis herein.- e there is -not cost for the implementation or Services.prwdedunless specified .: , .... i . Payments are deposited daily into a •c'ustodial-a ccount and transferred by:ACH electivnic transferto. MOchant daily. The payment will be acconipanicd.bya iebou iliation'detailing.the payments included. Any money transferfees will be absorbed by Stu .2...::E -Payment System Utilization ` 2;1.•. Merchant will .iriake.Sturgis's-:Services available to its. Customers through various'caps of:conirnunication; includimg a) ahrough lulling statements; invoices, -and other payment notices; b) by providmg.-14R and Web paymenrdei ails,.ori'the M rehaiit'swebsite'including" a:"PayNow. 7 or similar link on a mutually. agreed prominent place on theweb site s) through :. the Morchant'sgeneral IVR/Ph s stem and d . otherehannels deemed a'" 'ro y ) pp .priatebythe24ferchant' 2.2..SturgisshallprovidetheMerchantwith logos,graphics,andothermarketingmateria]sforuse inits conimunicafion .vv9 its. Customersiegardingthepaymentservicesprovidedby-Sturgis.Both.paities,agreethat Sturgis willbepre.seniedastheptimary' •:. :. -payment method -option' Merchant will communicate,ihe Sturgis payment. Service•. lifion to its :Customers wherever the . Merchant generally communicates its otherpaymentmethods: r 2.3. Payments types shallbe processed thrbugh the paytnerit cliannels defined in -this Agreement.as rnarked (0): ® Tax 0 Utilities-. 0 .Court -.Fees & Fines O Licenses . 0 -Parks & $ecreation •..... ;Child Support O :Miscellaneous 3.:::Sturgis. Deliverables: Sturgis shall deliver the.fopowing, included as marked (®): .3.1:.:M M. W6..E-Payment System. 3;,1.1.:Sturgis.shall•host:and maintainR�ierchant-spec cwebsiteforBrazosCountyTaxAssesso'rtC llector.Sturg�s *01 - `:putc hase'a. URL; brazostax.org: :..: 3.1.2::;Sturgis will provide:aseeure:website thatmill:allow payers toentertheirpertinentinfoi�uiation;eg.;:citizen.irame'. brother unique identifier, and then proceed to pay with a credit or. debit:card. PoyMerir P.rroressring :�Igreement: St irkis [i'eb Sir is s. & irrazos Carian%Tar:,9 sessor:Golletlr�r i; ::-Pa ga S 60* Vol...:3� pg. �! DocuSign Envelope ID: 6999CD93-16A9-4AE1-802MF44284AA092 3.13. '-System will cdllect and transmitpaymentinformadon for authoiizationandsettlement. :3.1.A. .System' will provide method of transferring transactiondata back to Merchant. 3.15.. 'The payer will .be.simuhaneously-advised via automated email that th't ransaction-has been completed and will . :• . ":receive furthernotification-when the Merehantprocessesthe.payment.-' CounteiE-Payment System 3.2.1..- :Sturgis :shall; deliver' and configure _ EMV -device(s). 32.2: Sturgis slid ll'deliver:anadministratorportalfor counterpayments. 3.2.3.' . Sturgis shall remotely upgrade ,BMV devices as appropriate. 3.2A. Sturgis shall provide one (1) remote, web -based -training session.coveriirg setup and use ofEMV devices 3.3. ' D Phone./..Call Center E -Payment System 3.3.1. ' Stiirgis shall provided. toll-free telephonic customer service, functionto ensure that Customers utilizing the•Program haveasatisfactory expeaenedthatdoesnotrequire the technological assistance ofMerehantpersonnel. :. -3.4...:0 IVR-'11PaymentSystem . 3.4.1. IVR solution. shall be hosted and maintained by Sturgis. 3.42. :.Sturgis shall configure call scripts. 3.4.3. IVR.functionality shall only ,iricludc sea rch/retrieval and payment processii g of Case payments in full: ;3.5.' 'M Text:and Email Payment System 33.L.: will deliver functionalityto allow Customersto setupiext (SMS) •and/oremailpayment and notification preferences through. their E -Payment System profile: Customers will be required to .(i) "have a valid• payment ' method stored within theirprofile and.(ii) verify their cell phoneuumbefprior.to completing registration.: 3.6. "S - eCheck/ACH E -Payment System 3.6.1. Sturgis will 'configure web E -Payment System to accept eCheck/ACH Payments. "3.7.. ® Integrations 3.7:1, Stur&..will-create/maintainairintegration*ithrecord managementorothcirsystem. System integration Statement ' 6P -Work is in -SCHEDULE •C; attachedhereto. 3.8. - ® E -Payment System Training..• 3.8:1. '. Sturgis"will .providesupport and trainingto Merchant personnel via.livb; web -based sessiori(s). A�training sph.. :. ;will be shared during implementation. 4. "Merchanf's Responsibilities: In'order for -Sturgis. to provide the. Services outlined in this.Agreement, the Merchant shall deliver the following; included as marked(®): 4.1. ® -General 4.1.1.: -Provide ACH forms required forthe remittancerof funds. 4.1•.2.:Attend client care calls asrequested. 443: Not0Sturgisofchangesto<anystate,county; ormunicipal•ruandatesorla:ws., 4.IA. Revoke system access.oftetminated'Merchantemployces;aftimeoftermination. 4.2. 123 Web E PaymentSystem ; 4.2.1 For the duration of this Agreement, Merchant will maintain an active link.connecting the Merchant -website -and the Sturgis payment portal in a prominent and mutually agreed location.on the. Merchant website. 4.3:. ❑ :CorinterE PaymentSystem. 4.3.1...Merchant will keep all,point.of sale terminals in good order.and repair'except for normalwear and tearer the ordinary course of business.' PnyinenrPr4cessiii3Agr=eeirieiii: 5hrrgis IfeG. SeiWr& & Brdzos.Cci'uretr= Tirxal scssor• ce livew 1, • Pajd4 of II Vol. Pg.. DocuSign Envelope ID: 6999CD93-16A9-4AE1-6029-6F44284AA092 .. 4.4. O 'PhoneE-Payment System .4.4.1. Thephone number for -the payment IVR (f applicable) and Sturgis Call Center{if -applicable ) will also be added to.thewebsite. 4A.2.::The'Merchantwill addtheIVRPayment.option(tfapplicable).aspart ofthe Merchant general.phonesysOm. .::.. _.. : 4:5:'- �® Integrations . ... • .:. 4;5:1::77re1Vlerchant;viaaheirrecord►nanitgementsystem;TmeAuiomation,willupdateSturgis's. paymentprogiam'on . a nearreal-time basis, with data on.all open and payable records from the Merchant's server. "Upon exchange of the data; the information may accessed, and payment made by the Customer. Record management system integration StatementofWork is in SCHEDULE C, attaclredhereto 5. Scope changes =Eachtime that Sturgis and Merchantagreetliatthe Activities -orbeliyembles ofthe EPaymeutSystem Seop0of Services should be amended ora:dditionalActivities�or Deliverables should be added to the Scope of Services; the change process outlined in SCHEN DULE U shall be used to document'and amend this agreement-Stuigis. and Merchant shall not vary from the Actiyities and Deliverables set out•in the original Scope of Services until the Parties have agreed to do so ;iii writing. ::- 'Disclaimer Language ='The •disclaimer lnnguage.thatCustomers will review and.accept•within the Web: E=PaymentSystem prior.,:: to submittingpayment(s).is included in SCHEDULE G, attached hereto. 7. Ancillary Services-.Pricing'forancillary softwaTe:and/orservice(s) will be. included in SCHEDULE.B. Service descriptions for • ` the software and/orservice(s) will be included -in associated Addendums,asreferenced in SCHEDULE B. Pu orient Processn� eern-M Sttrr is Web Senieas: & $rasos Coati � Tai dssessor•Cdllerlor !'u a 10.0 l7 y gV 8 b �. I Vol. 335 Pa. � 3 DocuSign Envelope ID: 6999CD93-16A9-4AE7-8029-6F44284AA092 SCHEDULE B.: -FEES 1.. - The expectedproCessitrg volume in the Program is estimated at $2,916,666permonth. 2.:.E -Payment System In conside' mtionfor.the:provision of the development, hosting, application; customer service, and processing fees related to.the E- :. Payment System,::Customers .will pay' applicable.fees. ffe►rvenienee Fees'.') and/or Merchant w0l be billed. applicable•fees ..("Merchant AbsoPbedFees") associated with'paymenttransactionsmarked..(®.)as'follows: Payment Channel z� , , .r 4 1y 3� Transaction Type M ? f, 1..,jF .r s. 3#. �:,° :. a :..,.t,,. ;Fee Structure _ - Merchant . ;:. F soraed. ®.Online ' . ® Credit Cards (via web or mobile device) .0. Visa ®`.Mastercard' ® Discover :. :.< ® American Express' re ion,thehigher-of: . �nsaction • . 2�% per or $1.95 minimum fee per transaction - � -'� . ® Debit -Cords; ®. Visa .-.0 Mastercard ® Discover ® PayPal/-Venmo ® AMEX Move® ® E -Check / ACH $1.50 per transaction ❑ Counter . ❑ .Credit Cards (in -office via -PO compliant,. ❑ Visa . .BMV. ready caid readers) - Mastercard :. :❑: -Discover 0 American -Express:': .❑ Debit Cards t] Visa '❑ Mastercard _• ' ❑ Discover ❑ E -Check / ACH : ❑ .❑ Call Center 00 Credit Cards (via live, bilingual .call ❑ :•Visa :center a enf . :. g ) D Mastercard `....... El Disc ovei ❑ American EXpress ❑ ❑ Debit Cards ❑ Visa • .U. -Mast" ard :. n;.Discover ❑ E -Check / ACH ❑ . . ..❑ IVR :. :.. ❑• Credit Cards (via :aritomated.phone 0 'Visa . system.) ❑Mastercard ❑ Discover ❑ American Express 0 . .. •-❑ Debit Cards ❑ Visa ❑ Mastercard . ❑ Discover ❑ E -Check / ACH ❑ . Yu} : niml,Prncessin gieenr'sc� 'j17 vo{. 3pg- :: f �� , �,,x t e .� ��_�...�.M. .: :.= Fee.: •_�� k� n;r �,� C.Address Verification. ` .:. = Per occurrence;.:: , . _ - EI<Chargeback.Processing ..' :. ': Ter occurrence.,.:,. O.Statement"Fee =..`. .. ::: _° Per.occurrenm.. DocuSign Envelope ID: 6999CD93-16A9-4AE7-8029-6F44284AA092 SCIIEDUGE E b.AMECAN EXPRESS® ACCEPTANCE >1.. Pro cessmg`Restribtions.. Me.•rchant-is_.prohibited'fr A processing Transactions or receiving payments-on .behalf�of; of ;(unless required by law.) -:directing payments toariyotherparty. 2..:Third PaMBeneEciary Rights. : Meichant confers on American Express the Beneficiary;rights, bucriot obligations, to the Agreement and, as such, ;American Express has the express right to enforce the teens of the Agreement NWfisi-the Merchant. b. _- Merchant warrants that it does not bold third party beneficiary rights to a ny;agreements between Sturgis and American Express :hndatno.timewill attempttoenforceanysuchagneements.againstAmerican.Express;: Exp ress Liability. MERCHANT .ACKNOWLEDGES AND AGREES THAT'IN. NO ,EVENT SIiALL- AMERICAN.. 3. ••.American Ex •'EXPRESS,' ITS.. AFFFILIATES AGENTS, :SUCCESSORS, OR .-ASSI.GNS BE LIABLE TO MERCHANT' FOR ANY DAMAGES, LOSSES, OR : 'COSTS'INCURRED, -INCLUDING .'INCIDENTAL; INDIRECT;.. .SPECULATIVE; . CONSEQUENTIAL, SPECLAL, PUNITIVE, .OR EXEMPLARY DAMAGES .• OF . ANY KIND (WHETHER BASED -ON CONTRACT, :TORT, .INCLUDING:' NEGLIGENCE, STRICT'T.IABILITY, FRAUD, OR OTHERWISE, .OR .STATUTES, , REGULATIONS,`QR:ANY OTHER,THEORI,: ARISING OUT OF OR IN CONNECTION WITH. THE AGREEMENT..: The American Express Merchant Operating Gu de•.maybe.viewed at:www.ainericanexRress:comfinerchantoneuide The Amex' Move® Sponsored Merchant Terms arid;Conditions maybe viewed, at: =Lv.—//atnencanexpmss com/tis/l eeaUnroduct=terms/AMEX IVlove Snonsorec�tyierchant/ � i'u�mtentPro&.Wiig.-;Co'eeufent. Sturgis ii'ebS6-ticd &BrazosCoanwTasAssts-or Col cior I Pape75nf Vola pg. DocuSign Envelope ID: 6999CD93-16A9-4AE7-8029-6F44284AA092 SCHEDULE F PAYPAL & VENMO .ACCEPTANCE merohantauthorizes.anddirect'sSturgis to(a)establisha-PayPalaccountforandonliehalfofMerchant "`IViercharit'sPayPalAccount' (bI authorize and direct"PayPalto deposit Payments from Custom ers to Merchant via payP.al. ("PayPa lPayments'j:into. the. Merchant's PayPal Account;. (c), authorize.and direct PayPal to, :link :•M"c ' is PayPal Account to Merchant's bank account desen'bed below Merchant's Bank"Account")', (d) authorize and direct PayPal to regularly sweep funds from the Merchant's":PayPal Account . to r Merchant's BankAccount; and (e) administer and managethe Merchant's PayP$l Account, including receipt of any PayPal notices in connection w+%ith-each account." Sturgis believes that, puisuant to its contract with' PiyPal-as outlined above,:Siur& .does not receive, transfer and%r transmit funds. Rather, funds flow fiom Customer's to PayPal, and then.from PayPal:to Mercliant: , lf,:however, arty :governmental entity asseits that Sturgis does receivo;:transfer aad/or transmit funds, then; Merchant (y) hereby: appoints Sturgis as its lawful agent receive and. rocess'Pa PalPa ments;.arid z acknoivled es,andra es that,witti'res ect:to the. a or a went to .g P Y Y O g ! P PYaPY Sturgis constitutes delivery -of such'paymentto Mcichani; and,assuch, Merchant.wt71 rat hold the Custon�erresponsible for Sturgis's failure.todeliver:payment,bufrathe'rMerchantwill.seekredress onlyfrom Sturgis. MerchantBank Account Information: Name of Bank: ABA Noir Account No.' AccountNaffie " Reference: PuyR�rinfPrnce�sbrgAgrceinenF: Strn�isiYohBenrccs`&BrGaosC'neint�>7axAss�ssorCnllector � "d'age'!bnj77" vol. 3 3 5 pg.. DocuSign Envelope ID: 6999CD93-16A9-4AE1-8029-6F44284AA092 " SCHEDULE G.: WEBSITE -DISCLAIMER LANGUAGE As'stated-in SCHEDULE. A, Sectiom6 r'�Disclaftn6f :anguage"),the€pHowing statementw�ll tie reviewed andacceptedbyCustomes wAinithe'Web'E Pavment_Svstem T)nor to'paynientsubmimion: Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 June 01, 2021 Paypal 2211 N. 1St Street .San Jose, California 95131 The current agreement, 18-041B with Paypal will expire in June 25, 2021. Brazos County appreciates the service you have provided. Brazos County no longer has the need for this service, we will not be renewing this contract. Please consider this letter an official written notice of the cancellation for all departments using Paypal services for Brazos County. Sincerely, Luisa Lopez Buyer Brazos County ed by m io ers' Court on this g day of 2021 by Holding the position of Vol. 33`� ego 91 ^SOF �. Brazos County of Purchasing Department tri � 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 June 01, 2021 Forte 500 W Bethany Drive, Suite 200 Allen, TX 75013-3730 The current agreement, 18-041A with Forte will auto renew on June 25, 2021. Brazos County appreciates the service you have provided. Brazos County no longer has the need for this service, we will not be renewing this contract. Please consider this letter an official written notice of the cancellation for all departments using Forte services for Brazos County. Sincerely, Luisa Lopez Buyer Brazos County oved Com ' si ers' Court on this g day o 2021 by Holding the position Fvo i � -3-'h2-Pg---012-- CONSULTING AGREEMENT THIS -CONSULTING AGREEMENT (the "Agreement") is made this 13'x' day of May, 2018 between Sturgis Web.Services, a. South Carolina corporation, ("Provider") and Naos Counly, a Teras Government (the `.Client"). Client desires certain consulting services from Provider, and Provider agrees to provide such consulting services under the terms and conditions specified below. In consideration of the mutual covenants and agreements contained in this Agreement, the parties agree as follows: 1. Services. Provider will provide consulting services as more fully described in Exhibit A attached hereto (the "Consulting Services Scope of Work"). Provider will also provide such additional services, if any, as the parties may from time to time agree in writing (the "Additional Services"). 2. Cooperation. The parties acknowledge that the Consulting Services require the.'cooperatioh of the Client. Accordingly, the Client agrees to reasonably cooperate with Provider to enable Provider to render the Consulting Services and to provide -the assistance described in this Agreement. �.. Payments for Services. The fee ("Fee") for the Consulting Services and assistance provided by Provider pursuant to this Agreement will be due and payable in such amounts and at such times as is specified in Exhibit A attached hereto. Should client cancel project prior to -web site launch, client is responsible for payment of balance due under Project Proposal/Scope of Work Design and Development listed in Exhibit.A for work already performed pursuant to this agreement. Any amounts payable hereunder which are not paid when due may thereafter bear interest at the rate of 1/2 % per month or the maximum amount permitted by applicable law, whichever is less. 4.. Taxes. Not Applicable, the Client is a tax-exempt organization and will provide the --appropriate documentation upon request. D. Term.. This Agreement shall commence inunediately upon the execution of this Agreement by the parties. The. Term of Agreement for services will be for three (3) years with option to renew for two (2) additional one (1) year periods: 6. Termination. (a) Termination by Provider. Provider has the right to terminate this Agreement 30 day notice upon the occurrence of any one or more of the following events: .(i) failure of the Client to pay.any:amounts owed to Provider when due and payable; (ii) the Client's breach of arty other term or provision of this Agreement, provided that if such breach is capable of remedy, Client shall have 15 days: atter such breach to cure the same; (iii) the. Client becomes insolvent or makes any assignment for the benefit of its creditors; (iv) any -proceeding is instituted by or against the Client under any'bankruptcy or similar laws for the relief of debtors; or (v) the appointment of any trustee or receiver for any of the Client's assets. The provider must turn over the Client Web Site to the Client within 15 days of notice of termination as outlined in section 8(a) of this agreement. (b) Termination by Client: The Client may terminate this Agreement any time without cause upon not less than 6 months of original launch of the new.site. After that period of time,. a 30 day prior written notice to Provider is required. Upon termination, the following amounts shall be immediately due and payable -to Provider: (i) all Fees. due for the Consulting Services and for any Additional Services which have been provided prior to termination. The provider must turnover the Client Web Site to the Client within 15 days of notice of termination as outlined in section 8(a) of this agreement. Vol. 3 3 y Pg, r1 7. Confidential Information. (a) Definition. For purposes of this Agreement, "Confidential Information" of each party means information of such party relating to its business which derives economic value, actual or potential, from not being generally known to other persons, firms or entities, including, without limitation, (i) as to Client, all such information disclosed or provided to Provider pursuant to this Agreement which was required for Provider to provide its services under this Agreement, -and. (ii) as to Provider, all contacts, methods, processes., procedures, systems; algorithms, designs, structures and techniques developed, used for, or related to, the Consulting Services or Additional Services. (b) Non -Disclosure of Confidential Information. Each party agrees to use the Confidential Information of the other party only to the extent contemplated by this Agreement, and for a period of three (3) years after the date hereof or if such information can also be considered a trade secret under applicable law then to the extent restricted by such applicable laws, not to disclose the Confidential Information of the other party to any other person, firm or entity, other than its authorized employees or agents who require the same to utilize such Confidential Information as contemplated by this Agreement. Notwithstanding the above (7b), Provider understands that Client (County) is subject to the Open Records Act. 8 Ownership of Licensed Work and Derivative ~Work. (a) All software development -for web site content, HTML, aspx server pages, and graphic files (minus code behind files) shall become the joint property of the Client and Provider. Provider retains sole ownership of all databases and code behind files. At the request of the Client all web site content, HTML, aspxx-server pages, and graphic files (minus.code behind files) developed for the Client must be turned over to the Client -within 15 working days. The CIient agrees not to share or provide any work performed by the Provider onbehalf of the Client with any outside organization or business entity (outside of Client) without -the express written consent of the provider. (b) Subject to Section 8(a) above, all right, title and interest in and to any Derivative Works made by or on behalf of Client, its subsidiaries;. agents and sub -licensees, and all rights therein (including without limitation rights in patents: copyrights, trade secrets and other intellectual property rights applicable thereto) are and shall remain the exclusive property of Client. (c) For purposes of this Agreement, Licensed Work shall mean the computer programs known as -the [provider software imbedded in work product for Client licensed to Client], including the associated source code and other materials to the extent Provider owns or has authority to license the same. (d) For -purposes of this Agreement, "Derivative Work" shall mean a work. which is based upon the Licensed Work,.sueh as.a revision, enhancement; modification, translation, abridgement, condensation, expansion or any other form in which such Licensed Work may be recast, transformed or adapted, and which, if prepared without authorization of the owner of the copyright in such Licensed Work, would constitute'a "copyright infringement. 9.. Use of Client Materials and Provider Materials. In order to provide the services under this Agreement, the Client may provide to Provider copies of certain documents, business plans, financial iiiforrnation,.manuals, programs and other materials belonging to the Client or the Clients, Client (the "Client Materials'). Provider acknowledges the Client's ownership of the Client- Materials, regardless of the media on which the Client Materials are provided. To the extent that the Consulting Services provided by Provider to the Client hereunder contain any materials or information of Provider (collectively the "Provider Materials"), including, without limitation, -any Confidential Information of Provider, any, computer programs, or business models, algorithms, processes, Provider grants Client a non-exclusive, worldwide right and license to use the same upon payment -in full -of the Fee; provided, however, that such use will be subject to the provisions of Section 7 above, and provided, further, that no right is granted to disassemble or reverse engineer, any computer programs, Vol. 33,5 Pg. _� algorithms or business models,. or to otherwise use the Provider Materials for any purpose other than for what it was otiginally.intended within the scope of the Consulting Services, without the express written permission of Provider. 10. Remedies. In the event of any alleged default by Provider, the entire liability of Provider, and the Client's exclusive remedy, shall be, at the option of Provider, either completion of the Consulting Services within. the scope set forth in Exhibit A, or refund of any prorated amounts owed/paid under this Agreement. Except as set forth on Exhibit A, Provider does not warranty or guaranty that the Consulting Services will result in a work -product that will achieve the intended results of Client and hereby expressly disclaims any express or implied warranties relating thereto. 11. Limitations. Notwithstanding any other provision of this Agreement, in no event shall the liability of Provider in connection with. this Agreement, or any advice or assistance provided under this Agreement, whether in contract, tort, or under any other legal theory, exceed the Fee received by Provider under this Agreement. in no event shall Provider be liable for lost profits or.revenues, or for any special, incidental, consegitential or similar damages. 12. Miscellaneous. (a) Assignment. This Agreement may not be assigned or transferred in any manner by either,party without the prior written consent of the other party, which consent shall not be unreasonably withheld. Any attempt by either party to transfer any of its rights, or delegate any of its duties or obligations under this Agreement without the prior written consent of the other party shall be void. (b) Remedies, Except as otherwise provided in this Agreement, any rights or remedies granted.herein to either,party shall be in addition. to and not in -lieu of any other right or remedy of such party at law or in equity. (c) Waiver. No failure on. the part of either party to exercise, and no delay by either party in exercising. any right;'power or -re Wy will operate as a waiver, nor shall a single or partial exercise of either party of any right, power or remedy preclude any further exercise or the exercise of any other right, power or remedy. No express waiver or assent by either party to any breach of or default in any term or condition of this Agreement shall constitute a waiver of or assent to any other breach of or default in the same or any other term or condition of this Agreement. (d) Force Majeure. Should the performance of this Agreement by either party be prevented by fire, flood, storm, strike, acts of God, unavoidable casualty, governmental order or state of war, or by any similar cause beyond the control of such party, such party's performance to the extent it is so prevented or delayed.shall be. excused, provided. notice of its inability to perform is given to the other party within a reasonable period of time.. (e) Governing Law. The validity and effect of this Agreement shall be governed:by and construed and enforced in accordance with the laws of the State of Texas. (f) Independent Contractor. The services to be rendered by Provider hereunder will be rendered by, it as an independent contractor and not as an employee. Neither Provider nor any person, firm or entity, assigned by Provider toany. particular"task hereunder shall be deemed to be employed by the Client for purposes of any Federal or state -withholding taxes, and the all shall not be responsible or required to withhold or pay any of such taxes for or on belialf of Provider or its. employees. (g) No Solicitation of Employees. Client shall not, directly or indirectly, hire or solicit for employment any employee or contractor of Provider for a period of two (2) years from the date hereof unless Client first obtains the written permission of Provider, or unless such employee was terminated by Provider prior to any such Vol. Pg.._ solicitation. Provider shall not, directly or indirectly, hire or solicit for employment any employee of Client for a period -of two (2) years from the date hereof unless Provider first obtains the written permission of Client, or unless Client terminated such employee prior to any such solicitation. (h) No Solicitation of Customers. Client shall not, `directly or indirectly, solicit for any purpose relating to. any direct customer of Provider for a period of three (3) years from the date of introduction to or the end of a contractor assignment with that customer unless you obtain the written permission of Provider.:Provider shall not, directly or indirectly, solicit for any purpose any direct customer of Client with regard to providing the same services or products of Client for a period of three (3) years from the date of introduction to or the end of a contract or assignment with that customer unless you obtain the written permission of Client. (i) Partial Invalidity. All rights and restrictions contained in this Agreement may be exercised and shall be applicable and binding only to the extent that -they do not violate any applicable laws and are intended to be limited to the extent necessary so that they will not render this Agreement illegal, invalid or unenforceable: If any term of this Agreement is held to be illegal, invalid or unenforceable by a court of competent jurisdiction, it is the intention of the parties that the remaining terms constitute their agreement with respect to the subject matter hereof, and all such remaining terms will remain in full force and effect. The provisions of this Agreement are severable, and the invalidity of one or more of the provisions of this Agreement will not have any effectupon the validity. or enforceability of any other provision. (j) Notices. Any notice pursuant,to this Agreement shall be sufficiently given if delivered in person, if mailed. by registered or certified mail, postage prepaid, or delivered by an overnight courier service, to the parties at the addresses specified below the signature of each party below, or if transmitted by telecopy to the telecopy number specified below and confirmed by the recipient by telecopy. Any party may change the :address or telecopy number to which notices are to be sent by giving notice to the other party at the address and in the manner provided herein. Notices sent by mail shall be deemed delivered five days after deposit and notices transmitted by confirmed telecopy shall be deemed delivered on the date of transmittal and if by overnight service on the day of delivery; provided, however, that any notice of termination pursuant to Section 5(b) will be effective only upon receipt. (k) .Binding Effect. This Agreement shall.inure to the benefit of and be binding upon the parties and their permitted successors and assigns. (1) Headings. Headings as -to' the contents of particular sections are inserted. only .for convenience and are not considered a part of this Agreement or as a limitation on the scope of any of the terms or provisions of this Agreement. (m) Entire Agreement. This Agreement supersedes all prior discussions: understandings, literature and. agreements between the, parties with respect to the matters contained herein, and contains -the- sole and entire agreement between the parties with respect to the transactions contemplated*herein. This Agreement may not be amended or modified except by another agreement in writing executed by the parties. Vol. 335 pg,9 IN WITNESS• WHEREOF, the parties have each caused this Agreement to be executed by their duly authorized officers as of the day and year first above written. Provider: Sturgis. Web..Services 1184 Springmaid Avenue Suite 101 ForJM'11, SC 29 f08 13y: Name: William Sturgis Title:. President Datd: 6/13/2018 Client: County of Brazos 300 E 261h Street Bryan, TX, 77803 By. Name: Dufj Title: (j)IJ41A A iAm- Date: U/ -4l A v EXHIBIT A (Scope of Work) Attached Proposal submitted in response to RFP 9 18-041 EXHIBIT B Attached RFP # 18-041 Merchant'Services �roi. 335 _ pg.33 STURGIS Powered by PayPal ��1 i� �� �•- ^•5'.`1-,30: i5�!F% •. • - : fir'• �. [�tion Become a modern, efficient agency, today. Sturgis offers a uniquely designed customized website, information management, reporting, and payments solution for local governments. Sturgis with PayPal helps local government agencies use technology to modernize their internal offices and provide citizens with a convenient and secure payment experience. Self -Service Information Access. Constituents get anytime online and mobile access to their information - bills, receipts, and other records. Website, The Way Yod like It An affordable, custom-designed, all - in -one website solution integrates information management, reporting, and payments into a professional, user-friendly experience. Anytime, Anywhere Payments Constituents can conveniently make secure mobile, web, and in -office payments using a choice of payment methods. Technology -Driven Modern Office [lacked by expert localc government - sector consulting, Sturgis and PayPal will help you use online and mobile technology to give your citizens a secure, conveneient payment experience. www.sturgiswL-bservices.com Vol. 33-2— Pg. EL. Intelligent Reporting Made Easy Our system of reporting and payment reconciliation through our client portal help you create an efficient and productive office. Powered By PayPal PayPal is the most popular way to get paid online. PayPal offers competitive flat -rate pricing with no hidden fees. Automatic fraud screening helps keep your constituents' financial Information safe. STURGIS Powered by PGYPal Scope of Work— Exhibit A Brazos County, Texas Tax Assessor Collector Web Site - Mobile Optimized Client Issue June 13, 2018 Brazos County Tax Assessor Collectors Office seeks to utilize an Internet website as a 24 hour/ 7 day online solution for Tax Office information, tax record data including the tax bill and tax receipt, and the ability to Search and Pay taxes that will interface with their existing tax software. Brazos County Tax Assessor Collectors Office seeks to offer their county citizens the convenience of using their mobile devices (smartphones & tablets) and desktops to access tax record information and data combined with the ability to make online payments. Goals & Deliverables Constituents get anytime online and mobile access to their tax information therefore significantly reducing the number of phone / fax inquiries and walk in traffic into the Tax Office. The Tax Office has the ability to audit the data available on the website at any time. Constituents can conveniently make secure mobile, web, and in -office payments using a choice of payment methods — credit cards, ACH, PayPal, and Bill Me LaterTm, a PayPal service. Comprehensive automated reporting and payment reconciliation through our client portal help you spend less time managing information and reconciling data, and more time generating and acting on valuable insights. The MySturgis portal is available to be accessed at any time. Hosting, maintenance, and support of tax site including updates to and from county / True Automation tax software. Online Tax site desktop example can be found at https://taxes.mycomalcounty.net while mobile example can be found at www.spaldingcountvtax.com. Selected screenshots of mobile version are provided below. Proposal is valid until July 1, 2018 vol. X35 Pg. G� Figure 1: Mobile Search Figure 2: Mobile Search Results Figure 3: Mobile Record Details Backed by expert local government -sector consulting, Sturgis and PayPal will help you use online and mobile technology to give your citizens a secure, convenient payment experience. A single highly reliable platform makes for a more modern, efficient Tax Office. An affordable, custom-designed, all -in -one website solution integrates information management, reporting, and payments into a professional, user-friendly experience that both constituents and tax office employees will find intuitive and easy to use. PayPal is the most popular way to get paid online via credit cards, PayPal Express Checkot.lt, ACH, and Bill Me Later, a PayPal service. PayPal offers competitive pricing ($.30 cents fixed plus 2.5% variable credit card and $1.50 cent a check) with no hidden fees. Plan & Timeline The website implementation will be completed in 10-12 weeks from receipt of valid data file from True Automation. Week 1 • Sturgis is provided access to Brazos server Sturgis runs test dataset Sturgis begins client set up on our systems • Brazos begins work with Susan on website graphics Week 2 • Sturgis enters Brazos into PayPal new customer portal • Sturgis begins work on data import logic • Brazos will need to work with PayPal as soon as they are contact by PayPal to meet deadlines Proposal is valid until July 1, 2018 Vol3?J pg, E Brazos provides Sturgis with copies of all bill and receipt templates Week 3 Data Import logic work continues Week 4 Sturgis completes data import logic Sturgis provides Brazos with a test site where they can begin reviewing preliminary data import Week 5 • PayPal account completed and set up in Sturgis systems Week 6 Sturgis runs a full data import Week 7 • Sturgis completes website design and provides Brazos with a test Cloudfront URL for the website O Bills and Receipts are laid out and are uploaded on test site The implementation start date begins after receipt of signed Consulting Agreement. Client will provide suggested images/pictures to be utilized on new web site. Client will review test content, data, and functionality via a Sturgis provided test website. PayPal representative will contact County Tax Office for setup of PayPal account. Responsibilities County - Provide picture apg. file) of Brazos County Tax Assessor Collectors Office if desired for Home Page of web site Assist if needed in setting up interface between Sturgis and True Automation software Provide copies of county tax bills and tax receipts Add/change link on county web site directing citizens to new Brazos County Tax Assessor Collectors Office web site Add link to county tax bills Sturgis Web Services - Design, Implement, and launch new Brazos County Tax Assessor Collectors Office web site Proposal is valid until July 1, 2018 Vol. Pg.� Host, maintain, and support new Brazos County Tax Assessor Collectors Office web site Provide unique URL address for county to implement as link on county site and text on tax bill Implement PayPal account setup in conjunction with PayPal coordination with county o Sturgis Web Services in coordination with PayPal will assume the financial responsibility for any $20.00 chargeback fee's that occur. Training Training will be provided remotely by Lori Nielsen Sturgis Web Services Customer Service prior to implementation of service to include ability for county to update text pages and selected areas on the home page and for county (accounting) to view and utilize payment reporting. Pricing Tax Assessor Collector Web Site Text Pages & Search, View, and Pay $ 3,000.00 Invoiced after signed Consulting Agreement Web Site Maintenance, Support, Hosting (monthly) $ 495.00 APPROVED -Yowx)-r 4, &ois ,vY Duane Peter Date County Judge Proposal is valid until July 1, 2018 SlIJRGIS Powered by POYPOI Become a modern, efficient agency, today. Sturgis offers a uniquely designed customized website, information management, reporting, and payments solution for local governments. Sturgis with PayPal helps local government agencies use technology to modernize their internal offices and provide citizens with a convenient and secure payment experience. Self -Service InformationAccess Constituents get anytime online and mobile access to their information - bills, receipts, and other records. Website, The Way You Like It An affordable, custom-designed, all - in -one website -solution integrates information management, reporting, and payments into a professional, user-friendly experience. Anytime, Anywhere Payments Constituents can conveniently make secure mobile, web, and in -office payments using a choice of payment methods. Technology -Driven Modern Office Backed by expert localc government - sector consulting, Sturgis and PayPal will help you use online and mobile technology to give your citizens a secure, convenient payment experience. www.sturgiswebservices.com Vol. 3 3 5 Pg. Intelligent Reporting Made Easy Our system of reporting and payment reconciliation through our client portal help you create an -efficient and productive office. Powered By PayPal PayPal is the most popular way to get paid online. PayPal offers competitive flat -rate pricing with no hidden -fees. Automatic fraud screening -helps keep your constituents' financial information safe. STURGIS Powered by PayPol November 17, 2017 Scope of Work- Exhibit A Brazos County, Texas Tax Assessor Collector Web Site - Mobile Optimized Client Issue Brazos County Tax Assessor Collectors Office seeks to utilize an Internet website as a 24 hour/ 7 day online solution for Tax Office information, .tax record data including the tax bill and tax receipt, and the ability to Search and Pay taxes that will interface with their existing tax software. Brazos County Tax Assessor Collectors Office seeks to offer their county citizens the convenience of using their mobile devices (smartphones & tablets) and desktops to access tax record information and data combined with the ability to make online payments. Goals- &. Deliverables Constituents get anytime online and mobile access to their tax information therefore significantly reducing the number of phone / fax inquiries and walk in traffic into the Tax Office. Constituents can conveniently make secure mobile, web, and in -office payments using a choice of payment methods — credit cards, ACH, PayPal, and Bill Me LaterTM, a PayPal service. Comprehensive automated reporting and payment reconciliation through our client portal help you spend less time managing information and reconciling data, and more time generating and acting on valuable insights. Hosting, maintenance, and support of tax site including updates to and from county I True Automation tax software. Online Tax site desktop example can be found at https://taxes.mycomalcounty.net while mobile example.can be found at www.spaidingcountAax.com. Selected screenshots of mobile version are provided below. Proposal is valid until•July.1, 2018 Vol. 3 3 5 Pg. o Figure 1: Mobile Search Figure 2: Mobile Search Results Figure 3: Mobile Record Details Backed by expert local government -sector consulting, Sturgis and PayPal will help you use online and mobile technology to give your citizens a secure, convenient payment experience. A single highly reliable platform makes for a more modern, efficient Tax Office. An affordable, custom-designed, all -in -one website solution integrates information management, reporting, and payments into a professional, user-friendly experience that both constituents and tax office employees will find intuitive and easy to use. PayPal is the most popular way to get paid online via credit cards, PayPal Express Checkout, ACH, and Bill Me Later, a PayPal service. PayPal offers competitive pricing ($.30 cents fixed plus 2.5% variable credit card and $1.50 cent a check) with no hidden fees. Plan & Timeline The website implementation will be completed in 10-12 weeks from receipt of valid data file from True Automation. The implementation start date begins after receipt of signed Consulting Agreement. Client will provide suggested images/pictures to be utilized on new web site. Client will review test content, data, and functionality via a Sturgis provided test website. PayPal representative will contact County Tax Office for setup of PayPal account. If desired, Sturgis will initiate the ACH (E -Check) application process. Proposal is valid until July 1, 2018 vol. 3 55 Pg. 104) Responsibilities County - Provide picture (jpg. file) of Brazos County Tax Assessor Collectors Office if desired for Home Page of web site Assist if needed in setting up interface between Sturgis and True Automation software Provide copies of county tax bills and tax receipts Add/change link on county web site directing citizens to new Brazos County Tax Assessor Collectors Office web site Add link to county tax bills Sturgis Web Services - Design, Implement, and launch new Brazos County Tax Assessor Collectors Office web site Host, maintain, and support new Brazos County Tax Assessor Collectors Office web site Provide unique URL address for county to implement as link on county site and text on tax bill Implement PayPal account setup in conjunction with PayPal coordination with county Training Training will -be provided remotely by Lori Nielsen Sturgis Web Services Customer Service prior to implementation of service to include ability for county to update text pages and selected areas on the home page and for county (accounting) to view and utilize payment reporting. Pricing Tax Assessor Collector Web Site Text Pages & Search, View, and Pay $ 3,000.00 All other participating county departments web development (one time) $ 2,250.00 Invoiced after signed Consulting Agreement Ori Card Scanner -steer Unit) -Waive $ 126.0g Web Site Maintenance, Support, Hosting (monthly) $ 495.00 4 ......_-• Proposal is valid until -July 1, 2018 Vol. 3� Pg. 0 FEES FORM 'The number of transactions and the total amount of transactions listed are an estimate only. Brazos County does not guarantee any minimum amount of transactions or volume. Enter the. minimum charge per transaction being proposed. Enter the blended fee % charge per transaction being proposed. Enter the a flat dollar amount fee for online and IVR check processing Checks $ $1.50 Flat Rate Other Fees (List other fees below) .i Page 19 of 24 Ivol. Pg.10] —1 Estimated Minimum Type of Payment Estimated# of payment Transaction Blended Fee % Transactions Volume Charge Credit Card NA NA $ NA 2.2%+30 Debit Card NA NA $ NA 2.2%+.30 Enter the a flat dollar amount fee for online and IVR check processing Checks $ $1.50 Flat Rate Other Fees (List other fees below) .i Page 19 of 24 Ivol. Pg.10] —1 STU.RGIS Powered by PayPOI Disaster Recovery Documented Business Continuity and Disaster Recovery Planning (BCDRP) are vital to protecting all Sturgis Web Services' assets along with ensuring rapid resumption of critical services in a timely manner. Because disasters and business interruptions are extremely difficult to predict, it is the responsibility of authorized personnel to have in place a fully functioning BCDRP process, and one that also includes specific policies, procedures, and supporting initiatives relating to all system resources, including Win2K8 servers. Sturgis currently -is configured to handle any single server outage. In the event of a web server outage, Amazon Web Services (AWS) will automatically terminate the instance and create a new one. In the event of a database server outage, Sturgis would restore the latest snapshot of that instance to a new instance, all the while without any downtime due to multiple redundant database servers. In the event of a firewall outage, Sturgis can create a new instance and restore the Iatest configuration with little to no loss of service. In the event of an Availability Zone (AZ) outage, all server traffic would redirect to different AZ's within the region. If multiple Availability Zones go down, Sturgis can redirect traffic to other regions as needed and scale web server instances to handle the demand. In the event of a full region outage, Sturgis would migrate all traffic to other regions and increase the server resources to handle the traffic until it is safe to restore services to normal. [Sturgis Web Services' Information Security Policy and Supporting Procedures] 63 poi. 33,5 PQ. iQ�_ kL IT )4 �117 [V-6 STURGIS Powered by PayPal PCI DSS Certificate of Compliance P:rvnient Card Industry Data Security Standards I Version 3.0 In :accordance with the Payment Card Industry Data Security Standards, Sturgis Web Services has successfully undertaken all necessary requirements for achieving compliance with PCI DSS, Version 3.0, as mandated by all applicable publications put forth by the Payment Card Industry Security Standards Council (PCI SSC) at www.pcisecuritystandards.org. Company Name: Sturgis Web Services Address: 1184 Springmaid Avenue. Suite 101, Fort Mill, SC 29708 Self -Assessment Questionnaire (SAQ) Used for Validation: PCI DSS SAQ D for Service Providers, v3.0 Date of Vulnerability Scan (If Applicable): N/A Status of Scan (if Applicable): N/A Date of Overall Successful PCI SAQ Certification: 08/31/2015 Expiration Date: 08/31/2020 ' Disclaimer: The aforementioned PCI DSS Self -Assessment Questionnaire (SAQ) certification information has been provided by management of Sturgis Web Services and represents ?" . ° self -certification from the organization itself, and not any other outside third party provider. While Sturgis Web Services may utilize the services of various organizations for purposes of providing. policies, procedures, scanning serbices lif•applicable) and other necessary support, certification regarding self-assessment and validallon, along with 3 continued compliance, a solely our responsibility and we place no conditions, exposures, or Hibility on such external organizations. Name of Company Officer: William R Sturgis Signature: t '��"` Date: I ISA Vol., Pg.1L0 Review/ Contract Evaluations/ Negotiations............................................................December AnticipatedAward..........................................................................................December O. CERTIFICATION OF PROPOSAL The undersigned further arms that they are duly authorized to execute this Submittal, that this Submittal has not been prepared in collusion with any other Firm, and that the contents of this Submittal have not been communicated to any other Firm prior to the official opening. SIGNED BY: TYPEDNAME: W ;Ikm" TZ, TITLE: 7re5evvA— COMPANY NAME:: 5 �u'm t S W e S PHONE: (QGG ) - MAILING ADDRESS: 1IgII SuiiL101 P.O. Box or St eet `10(14 $ t✓ Zq County TX Zip EMAIL ADDRESS: w: it a shprv vi eb far/. Ge S . Cow. VENDOR TAX IDENTIFICATION NUMBER: ' to SIS ZI END OF PROPOSAL REQUEST NO. 18-041 By signing below, Brazos County agrees that this RFP 18-041 will be awarded to the Vendor whose name appears above and both parties agree to the terms and conditions contained herein. By: Brazos County Commissioner's Court Date Attest: Brazos County Clerk Page 18 of24 Vol. 335 Pg.�_ CONTACT FORM Vendor should include the name(s) of the person(s) authorized to negotiate with the County. This information should include email, phone number and position in the company. Company Name: Sturgis Web Services Authorized Company Representative for Negotiations: Will Sturgis Positionrritte: Account Manager Contract Phone #: 803-207-1927 Contact Email: will a sturgiswebservices.com Authorized Company Representative for Negotiations: Randy Sturgis Position/Title: President Contract Phone #: 866-219-1476 Contact Email: wrsturQisesturgiswebservices.com Authorized Company Representative for Negotiations: Andy Castillo Position/Title, Chief Technical Officer Contract Phone #: 866-219-1476 Contact Email: andy.castilloesturgiswebservices.com RFP # 18-041 Page 24 F Pg, House Bili 89 & Debarment Verification Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Government Code: Company N 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. .e.� Authorized Company Representative: l�J + �l iE}-w,, � �(t Address: Date: 111/¢_f Qd/7 Contract #: Vol. 3�s. l i� REFERENCES Please list five (5) references, other than Brazos County, who can verify your performance as a Respondent. Performance includes but shall not be limited to, sales and/or service, delivery, invoicing, and other items as may be required for Brazos County to determine Respondent's ability to provide the intended goods or service of this Proposal. The County PREFERS references to be from Government customers. References must be able to verify the quality of service Respondent's company provide and that the company has completed a project of similar size and scope of work in the bid. Inaccurate, obsolete or negative responses from the listed references could result in rejection of your Proposal. Failure to supply required references will deem Respondent as non-responsive and will not be considered for award. REFERENCE ONE GOVERNMENT/COMPANY NAME: Coma[ County, Texas ADDRESS: 205 N. Seguin Avenue, New Braunfels, Texas 78130 CONTACT PERSON AND TITLE: Cathy Talcott, Tax Assessor Collector TELEPHONE NUMBER: (830) 221-1353 E-MAIL ADDRESS: talC000C0 C0M9l tx us SCOPE OF WORK: Online, POS, IVR. e -checks CONTRACT PERIOD: Consulting Agreement began 2012 REFERENCE TWO GOVERNMENT/COMPANY NAME: Hays County, Texas ADDREss: 712 S Stagecoach Trail San Marcos, TX 78666 CONTACT PERSON AND TITLE: Luanne Caraway, Tax Assessor Collector TELEPHONE NUMBER: 512-393-5545 E-MAIL ADDRESS: luanneeco.hays.tx.us SCOPE OF WORK: Online credit card CONTRACT PERIOD: Consulting Agreement began 2010 RFP # 18-041 Page 21 VOL �5`� pg.1 «-I- REFERENCES CONTINUED REFERENCE THREE 11 GOVERNMENTICOMPANY NAME: Potter County, Texas ADDRESS: 900 South Polk, Suite 106 Amarillo, TX 79101 CONTACT PERSON AND TITLE: Sherri Aylor, Tax Assessor Collector TELEPHONE NUMBER: 806-342-2600 E-MAIL ADDRESS: _ sherriayloreco.pottertx.us SCOPE OF WORK: Online, POS, IVR, a -check CONTRACT PERIOD: Consulting Agreement began 2016 REFERENCE FOUR GOVERNMENT/COMPANY NAME: Lee County, Alabama ADDRESS: 215 SOUTH 9TH STREET, P.O. Box 999 Opelika, AL 36803 CONTACT PERSON AND TITLE: Oline Price TELEPHONE NUMBER: (334) 737-3655 E-MAIL ADDRESS: opriceeleeco.us SCOPE OF WORK: Online, POS, IVR CONTRACT PERIOD: Consulting Agreement began 2007 REFERENCE FIVE 11 GOVERNMENT/COMPANY NAME: Williamson County, Tennessee ADDRESS: 1320 West Main Street Suite 203 Franklin, TN 37064 CONTACT PERSON AND TITLE: Karen Paris, Trustee TELEPHONE NUMBER: 615-790-5709 E-MAIL ADDRESS: karenpewilliamson-tn.org SCOPE OF WORK: Online, POS, IVR, a -check CONTRACT PERIOD: Consulting Agreement began 2010 RI -P# 18-041 Page 22 von. 335 pg. J_L5 DEFICIENCIES AND DEVIATIONS FORM Following -is a listing of ALL deficiencies and deviations from the requirements and/or provisions as outlined in the Proposal. Unless specifically listed here, your response. will be considered to be in FULL compliance with the Proposal. Respondent assumes the responsibility of identifying all deficiencies and deviations and if not identified, all requirements of the Proposal stipulated must be fulfilled at no additional expense to Brazos County. RFP # 18-041 Page 23 Vol. 335 Pg. Agreement for the Operation and Maintenance of The Brazos County Exposition Complex Concession This Agreement is effective on the date of signature by the Brazos County Judge hereto, after formal approval by the Brazos County Commissioners Court, and is made and entered into between Brazos County, a political subdivision of the state of Texas (hereinafter "County"), on behalf of the Brazos County Exposition Complex (hereinafter "Facility") and G & N Concessions, (hereinafter or "Concessionaire"). WHEREAS the County seeks a Concessionaire to undertake and provide services to the public which includes the selling of food and beverages at the Brazos County Exposition Complex; and, WHEREAS, the County further finds G & N Concessions meets the criteria set forth in TEX. LOCAL GOVT CODE ANN. §262.024; and, L. WHEREAS, the principal purpose of County in entering into this Agreement is to serve the public by providing concession service, subject to all legal requirements and obtaining all necessary permits; NOW, THEREFORE, in consideration of the Premises and of the terms, covenants and conditions hereinafter contained to be kept and performed by the respective parties, it is agreed as follows: SECTION 1. DEFINITIONS For the purpose of this Agreement, the following words and phrases are defined and shall be construed as hereinafter set forth: Agreement: This Agreement consisting of 16 pages. County: Brazos County Concessionaire: G & N Concessions Concession Services: The sale of all food and non-alcoholic beverages to the general public in attendance at an Exposition Complex sanctioned event and/or events but does not include meal/beverage catering. (*This contract is for concession services only and is not a contract to provide catering services.) SECTION 2. PERMISSION GRANTED For and in consideration of the payment of the fees and charges as hereinafter provided, and subject to all of the terms, covenants, and conditions of this Agreement, County hereby grants to Concessionaire, subject to all of the terms and conditions of this Agreement, the exclusive right and obligation within the Concession to: provide concession service, to include the sale of food and non- alcoholic beverages subject to all legal requirements and obtaining of all necessary permits; and not for any other purpose without the prior written consent of the County. The Concession right herein granted shall be carried on at the Brazos F:\Bids\2020\20-066 Concession Services for Expo\June 2020 Concessionaire Contract.docx Page 1 Vol. Pg. �_ County Exposition Complex solely within the limits and confines of said areas designated as Premises (Exhibit A) in This Agreement. No temporary stands or other places of operation shall be allowed at any other time without the express written permission of the County. The County shall have the right, at a maximum of four times per year, to authorize and permit concession food and beverage sales by other vendors in designated areas outside of permanent concession stands. For purposes of illustration, such events include, but are not necessarily limited, to the Brazos County Youth Livestock Show, a future regional/mid major fair or any other future major/mid major fair or festival. Concessionaire shall: Serve quality food and beverages; schedule and provide full maintenance of the Premises under its control; employ, train and supervise personnel with appropriate qualifications and experience to assist in such functions; perform or supervise employees in the performance of all other tasks related to the operation, maintenance and/or repair of the Premises; and pay for and obtain all licenses and permits necessary for the operation of the Concession granted. The Concession rights herein granted to Concessionaire are exclusive and shall include eight permanent concession stands in the Facility; the sale of food; the sale of non-alcoholic beverages; and a storage area in the Facility. Other temporary points of sale may be added as County and Concessionaire may agree. SECTION 3. PREMISES The Premises subject to this Agreement are located at 5827 Leonard Road, Bryan, TX 77807. The Premises to be authorized for use by Concessionaire shall include the food services and eight permanent concession stands ("Concession facilities") at the Facility. SECTION 4. TERM OF AGREEMENT The initial term of this Agreement shall be twelve months (12) months, commencing JwtH -1. Uzo , with two (2) one-year options to renew. Both parties must provide written notice to the other at least thirty (30) calendar days prior to the expiration date of this Agreement of the intent to renew this Agreement for the following year. Neither County, nor any officer, or employee thereof shall be liable in any manner to Concessionaire because of any action taken to revoke, decline to exercise an option or disapprove a renewal of the Agreement. SECTION 5. TIME OF EXECUTION Unless otherwise provided, this Agreement shall be deemed executed when (1) it has been signed on behalf of the Concessionaire by the person or persons authorized to bind the Concessionaire; (2) the Agreement has been approved by the Brazos County Commissioner's Court; and (3) it has been signed on behalf of the County by the County Judge or his delegate authorized to enter into the Agreement. FABids12020120-066 Concession Services for Expo\June 2020 Concessionaire Contract.docx Page 2 Vol. 33� ___ -Pg... J 1-9— SECTION 6. RENTAL FEE AND PAYMENT A. The Rental Fee and Payment contained in this section is waived for the first (6) months of this contract and will begin on January 1, 2021 and will continue for the remainder of the contract term and any subsequent renewals based on this contract. B. Monthly Rental Fee. As part of the consideration for County's granting the Concession rights herein above set forth, Concessionaire shall pay to County a monthly rental fee as follows: Ten percent (10%) of the gross receipts for all events, ticketed and non -ticketed, for all non-alcoholic beverages sales; and Ten percent (10%) of the gross receipts for all outside (all Pavilions, all Arenas and all other outside space) ticketed events and Ten percent (10%) of the gross receipts for non -ticketed outside events and ticketed/non-ticketed inside (Exhibit Hall and Ballrooms) events produced by food sales each month; less applicable retail sales tax or other direct taxes imposed upon receipts collected from consumer sales for the time period(s) under this Agreement. The sale of other items must be expressly permitted and approved in writing by the County. A percentage of gross receipts will apply and will be negotiated prior to approval of said items for.sale. C. Payment Due. Said payment shall be due and payable by the fifteenth (15th) day of each calendar month based on the gross receipts received in each previous month. Each monthly payment shall be accompanied by a monthly report showing concession sales during the preceding month with detail on gross sales by event. The payment and monthly rental report shall be addressed to: Brazos County Treasurer 200 South Texas Ave., Suite 240 Bryan, TX 77803 With a copy to: Sales Coordinator Brazos County Exposition Complex 5827 Leonard Road Bryan, TX 77807 D. Gross Receipts Defined. The term "gross receipts" is defined as the total amount charged for the sale of any goods or services (whether or not such services are performed as a part of or in connection with the sale of goods) provided in connection with this Concession, but not including any of the following: Cash discounts allowed or taken on sales; any sales taxes, use taxes, or excise taxes required by law to be included in or added to the purchase price and collected from the consumer or purchaser and paid by Concessionaire; receipts from the sale of waste or scrap materials resulting from the Concession operation; receipts from F:\Bids12020120-066 Concession Services for Expo\June 2020 Concessionaire Contract.docx Page 3 Vol. Pg.190— the sale of or the trade-in value of any furniture, fixtures, or equipment used in connection with the Concession and owned by Concessionaire. Concessionaire shall not reduce or increase the amount of gross receipts, as herein defined, as a result of any of the following: 1. Any error in cash handling by Concessionaire or Concessionaire's employees or agents; 2. Any losses resulting from bad checks received from the consumers or purchasers; or from dishonored credit, charge, or debit card payments: or any other dishonored payment to Concessionaire by customer. or purchaser; 3. Any arrangement for a rebate, kickback, or hidden credit given or allowed to customer. E. Rental Reports. 1. Rental Reports by Event. For the first six months of operation, Concessionaire shall transmit, at the completion of each event in which Concessionaire has conducted sales, an inventory rendition and statement of Gross Receipts and such other information as the County Auditor may by written memorandum require. 2. Monthly Rental Reports. Commencing in the seventh month of operations and thereafter, and with the written consent of the County Auditor, Concessionaire shall transmit a rental payment containing Monthly Gross Receipts and a Rent Report for each month in which rent is submitted. The completed form shall include a statement of the Gross Receipts by source of sales and such other information as the County Auditor may require. F. Late Payment Fee. In the event of late or delinquent payments by Concessionaire, the fatter recognizes that County will incur certain expenses as a result thereof, the amount of which is difficult to ascertain. Therefore, Concessionaire agrees to pay the County a late fee the of $150.00 for each month late plus interest calculated at the rate of eighteen percent (18%) per annum, assessed monthly, on the balance of the unpaid amount. Payments shall be considered past due if postmarked after the fifteenth (15th) day of the month in which payment is due. F. Annual Accounting Adjustment. At the end of the initial twelve (12) month period (and at the end of each twelve (12) month period of any renewal term thereafter), Concessionaire shall prepare and submit to the County Auditor a statement showing the total gross receipts for the said twelve (12) month period and the rental paid for the said twelve (12) months. F:\Bids\2020\20-066 Concession Services for Expo\June 2020 Concessionaire Contract.docx Page 4 Vol. _ 3 Pg. a l SECTION 7. HOURS AND DAYS OF OPERATION A. Concessionaire must be open for business in the specific permanent locations, applicable to the event(s) visible to the public and the event clients. Concessionaire must be open for business during the hours agreed upon in advance with Expo management and each specific event client. Convenient concessions must be available in both the North and South Arenas or the appropriate combination of locations when there are two or more events happening at the same time. Hours of may not be changed without prior written approval of the County or the Expo management staff in charge at the time. Concessionaire may not arbitrarily close a concession location or cease operations while events are still in progress without appropriate Expo management approval. B. Any deviation from the hours specified shall be subject to prior written approval of the County. C. The Concession premises shall be open for all events according to the schedule provided by the County. SECTION 8. OPERATING RESPONSIBILITIES. Concessionaire shall, at all times during the term of the Agreement, comply with the following conditions: A. Cleanliness: Concessionaire shall, at its own expense, keep the Premises and the surrounding area [at least twenty-five (25) feet] clean and sanitary at all times. No offensive or refuse matter, nor any substance constituting an unnecessary, unreasonable, or unlawful fire hazard, nor any material detrimental to the public health, shall be permitted to remain thereon, and Concessionaire shall prevent any such matter or material from being or accumulating upon said Premises. If, as determined by the County, the Concession is deemed unclean, unsanitary, or does not meet the standards of the County or Brazos County Public Health Department, and after giving ten (10) days written notice to correct such deficiencies, Concessionaire fails to correct such deficiencies by the end of the ten (10) days, then the County may, terminate the Agreement and all terms and conditions contained herein. Concessionaire, at its own expense, shall see that all garbage or refuse is collected as often as necessary and in no case less than once a day and disposed of in the main dumpster. Concessionaire shall furnish all equipment and materials necessary. B. Conduct: Concessionaire and its representatives, agents, servants, and employees shall at all times conduct its business in an orderly manner to the satisfaction of the County. During an event, if there is any perceived issue, on the part of the concessionaire, with the public, vendors or Expo clients, the concessionaire or their representatives must provide specific information regarding the issue to the appropriate Expo staff member managing the event. In no circumstances shall the concessionaire address or discuss any issue with anyone other than the Expo staff member in charge at the time. The concessionaire shall never make direct contact regarding an issue with any guest. Any conduct less FABids\2020\20-066 Concession Services for ExpoWune 2020 Concessionaire Contract.docx Page 5 Vol. pg•,�°�--- than a positive, professional attitude with and/or between the concessionaire or their representative and Expo management will not be tolerated and can be grounds for immediate termination of the current contractual Agreement. C. Disorderly Persons: Concessionaire shall use its best efforts to permit no intoxicated person(s), profane or indecent language, or boisterous or loud conduct in or about the Premises and shall not knowingly allow the use or possession of illegal drugs, narcotics, or controlled substances on the Premises. Concessionaire will call upon peace officers to assist in maintaining peaceful conditions. Any incident that occurs where first responders of any kind are called shall be reported to the County as soon as reasonably possible. D. Non-Discrimination/Equal Employment Practices/Affirmative Action. Concessionaire, in its Concession operations at the Facility, for itself, its personal representatives, successors in interest and assigns, as part of the consideration hereof, does hereby covenant and agree that: (1) no person on the grounds of race, color, national origin, religion, ancestry, sex, age, physical disability, or sexual orientation shall be excluded from participation, denied the benefits of or be otherwise subjected to unjust discrimination in access to or in the use of the facilities covered herein; (2) Concessionaire, during the term of the Agreement, agrees not to unjustly discriminate in its employment practices against any employee or applicant for employment because of the employees or applicant's race, color, religion, national origin, ancestry, sex, age, physical disability, or sexual orientation. All subcontracts entered into by Concessionaire shall be approved in advance by County and shall contain a like provision. E. Personnel: 1. Food Handler Certificate: For the Concession Food Manager and other applicable employees or agents, if any, required by statute, rule and ordinance, including the Texas Food Establishment rules and Bryan City Ordinance Ch 50 (sec 50-33), Concessionaire shall provide the County with proof of food handler certificates on applicable employees. 2. Qualified Personnel: Concessionaire will, in the operation of the Concession, employ or permit the employment of only such personnel as will assure a high standard of service to the public and cooperation with the County. All such personnel, while on or about. the Premises, shall be neat in appearance and courteous at all times and shall be appropriately attired, with name badges or other suitable means of identification. No person employed by Concessionaire, while on or about the Premises, shall be under the influence of illegal drugs, controlled substances or alcohol, or use inappropriate language, or engage in inappropriate conduct for a work environment. In the event an employee is not satisfactory, the County may direct Concessionaire to remove that person from the Premises. FABids12020\20-066 Concession Services for Expo\June 2020 Concessionaire Contract.docx Page 6 vol. JJ Pg. 3. Concession Manager: Concessionaire shall appoint, subject to written approval by the County, a Concession Manager of Concessionaire's operations at the Facility. if Concessionaire elects to subcontract the management of any or all of the Concession operations to a managing entity or entities, the provisions of this section shall also apply to any such entity. Such person must be a qualified and experienced food service manager or supervisor of food service operations, vested with full power and authority to accept service of all notices provided for herein and regarding operation of the Concession, including the quality and prices of Concession goods and services, and the appearance, conduct, and demeanor of Concessionaire's agents, servants, and employees. The Concession Manager shall be available during regular business hours and, at all times during that person's absence, a responsible subordinate shall be in charge and available. 4. Approval of Employees, Volunteers and Subcontractors: County shall have the right to approve or disapprove, with cause, all employees, volunteers and subcontractors (including all employees and volunteers for any subcontractor) of Concessionaire. (*see section 14 regarding subcontracting) F. Price Schedules and Merchandise. 1. County agrees that Concessionaire's merchandise (other than the merchandise discussed below), including its prices for same, shall be within Concessionaire's discretion; subject, however, to disapproval by the County if the selection of items offered is inadequate, of inferior quality, or if any of said prices are excessively high or low in the sole opinion of the County. Such determination shall not be unreasonable and shall take into account the business considerations presented by Concessionaire. 2. All menu items and service, offered for sale and/or sold by Concessionaire in said Premises, shall be of high quality and must be related to the ordinary business of the Concession. 3. The sale of alcoholic beverages is not permitted under the terms of this agreement. Should Concessionaire desire to provide for the sale of alcoholic beverages, Concessionaire will be required to negotiate an addendum to this agreement to provide for same and provide proof of obtaining necessary permits and compliance with all rules and regulations of the Texas Alcoholic Beverage Control Board. 4. The sale of specific non-alcoholic beverage products must be approved by the County and conform to the terms of any existing sponsorship agreement between the Facility and a specific designated company or from any similar successor sponsor. If, or when, an exclusive provider of non-alcoholic beverages ceases to be the exclusive provider at the Facility, the County shall inform the Concessionaire of the termination of the sponsorship agreement with the company and the terms of any new or successor agreement, if any. Concessionaire is obligated under the terms of this Agreement to purchase non-alcoholic beverages from any sponsor designated by the Facility. However, if the Facility does not enter F:\Bfds\2020\20-066 Concession Services for Expo\June 2020 Concessionaire Contract.docx' Page 7 vol Pg. a� into a sponsorship agreement with a bottler, the'Concessionaire may purchase its non-alcoholic beverages at its discretion, provided that the monthly rental fees for non -ticketed events are renegotiated, agreed upon and approved in advance by the County and the Concessionaire. G. Equipment, Furnishings, and Expendables: 1. All equipment, furnishings, and expendables required for said Concession shall be purchased and installed by Concessionaire at its sole expense. A refrigerator and freezer will be provided by the County. 2. County reserves the right to replace any and all items of County -owned equipment at this Concession with functionally equivalent equipment. 3. If County does not renew said Agreement, Concessionaire shall have the right to remove its own equipment, furnishings, and expendables, but not improvements, from the Premises and shall be allowed a period of thirty (30) calendar days to complete such removal. If not removed within that period, said equipment, furnishings and expendables become the property of County. H. Maintenance of Equipment. Concessionaire shall, at all times and at its own expense, keep and maintain all equipment in the same condition as received by Concessionaire, except for normal wear and tear, whether owned and/or installed by Concessionaire or County. Maintenance of County owned equipment due to normal wear and tear shall be the responsibility of the County. t. Signs and Advertisements. 1. Concessionaire shall not erect, construct, or place any signs, banners, ads, or displays of any kind whatsoever upon any portion of County property without the prior written approval from the County. 2. Concessionaire shall not permit vendors to display wares inside or outside the building or on said property unless written permission is secured from the County in advance of installation. 3. Upon the expiration or termination of the Agreement, Concessionaire shall, at its own expense, remove or paint out, as County may direct, any and all of its signs and displays on the Premises. J. Mobile Food Cart: Concessionaire may, with the written consent of the County, provide a mobile food cart for food and beverage service with items stocked from the main Concession Premises. K. Safety: Concessionaire shall correct safety deficiencies, and violations of safety practices, immediately after the condition becomes known or the County notifies Concessionaire of said condition. Concessionaire shall cooperate fully in the investigation of accidents occurring on Concession Premises. FABBids\2020\20-066 Concession Services for Expo\June 2020 Concessionaire Contract.docx Page 8 vol. �J pg. SECTION 10. MAINTENANCE OF PREMISES. During all periods that the Premises are used or are under the control of the Concessionaire for the uses,' purposes, and occupancy aforesaid, Concessionaire shall be responsible for all necessary janitorial duties and damage and maintenance repairs, to the satisfaction of the County. A. Interior of Premises: 1. Areas to be Maintained by Concessionaire: Concessionaire shall, at its own expense, keep and maintain all the interior walls and surfaces of Concession Premises and all improvements, fixtures, and utility systems which may now or hereafter exist thereon, whether installed by County or Concessionaire. 2. Interior and Exterior of Common areas of the Premises and Common Passageways: County shall maintain the interior and exterior of all walls and surfaces of the facility, as well as all common passageways. SECTION 11. LIABILITY A. Indemnification. Except for the active negligence or willful misconduct or intentional conduct of County, Concessionaire undertakes and agrees to defend, indemnify and hold harmless County and any and all of County's Officers, Agents, and Employees from and against all suits and causes of action, claims, losses, demands and expenses, including, but not limited to, attorney's fees and cost of litigation, damage or liability of any nature whatsoever, for death or injury to any person, including Concessionaire's employees and agents, or damage or destruction of any property of either party hereto or of third parties, arising in any manner by reason of, or incident to, the performance of this Agreement on the part of Concessionaire, its officers, agents, employees, or sub -contractor of any tier. B. Insurance: 1. General Conditions: Concessionaire shall obtain and keep in force during each term of this Agreement an insurance policy or policies which covers all operations conducted pursuant to this Agreement. Such insurance policy or policies must name the County as additional insured. Without limiting Concessionaire's indemnification of County. Concessionaire shall provide and maintain at its own expense during the entire term of the Agreement the following insurance having the limits as set forth and the certificate of insurance must specify the following requirements: Commercial General Liability $1,000,000 Each Occurrence $2,000,000 General Aggregate $1,000,000 Products-Come/OSH Agency $1,000,000 Personal and Advertising Injury $ , 100,000 Fire Damage (any fire) Automobile Liability $ 100,000 Bodily Injury -Per Person $ 300,000 Bodily Injury -Each Accident $ 100,000 Property Damage -Each Incident FA13ids\2020\20-066 Concession Services for Expo\June 2020 Concessionaire Contract..docx Page 9 Vol. pQ,� a. Additional Insured: County, its Officers, Agents and Employees shall be included as additional insureds in all liability insurance policies except: Workers' Compensation Employer's Liability, Professional Errors and Omissions and second -party Legal Liability coverages (such as Fire Legal). County shall be named Loss Payee as Its Interest May Appear in all required property, fidelity or surety coverages. b. Primary Insurance: Such insurance shall be primary with respect to any insurance maintained by County and shall not call on County's insurance program for contributions. c. 30 -Day Notice: With respect to the interest of County, such insurance shall not be canceled, materially reduced in coverage or limits or non -renewed except after thirty (30) days written notice by receipted delivery (e.g. certified mail -return receipt, courier) has been given to the County Risk Manager. d. Aggregate Limits/Blanket Coverage: If any of the required insurance coverages contain aggregate limits or apply to other operations or tenancy of Concessionaire outside this Agreement, Concessionaire shall give County prompt, written notice of any incident, occurrence, claim, settlement or judgment against such insurance which in Concessionaire's best judgment will diminish the protection such insurance affords County. SECTION 12. PROHIBITED ACTS Concessionaire shall not: 1. Place any additional lock of any kind upon any window or interior or exterior door in the Premises, or make any change in any existing door or window lock or the mechanism thereof, unless a key therefore is maintained on the Premises, nor refuse, upon the expiration or sooner termination of the Agreement, to surrender to County any and all keys to the interior or exterior doors on the Premises, whether said keys were furnished to or otherwise procured by Concessionaire, and in the event of the loss of any keys furnished by the County, Concessionaire shall pay COUNTY, on demand, the cost for replacement thereof; 2. Do or permit to be done any act or thing upon the Premises which will invalidate, suspend or increase the rate of any insurance policy required under the Agreement, or carried by County, covering the Premises, or the buildings in which the same are located or which, in the opinion of the County, may constitute a hazardous condition that will increase the risks normally attendant upon the operations contemplated under the Agreement, provided, however, that nothing contained herein shall preclude Concessionaire from bringing, keeping or using on or about the Premises such materials, supplies, equipment and/or machinery as are appropriate or customary in carrying on its business, or from carrying on said business in all respects as is customary. F:1Bids12020120-066 Concession Services for Expo\June 2020 Concessionaire Contract.docx Page 10 Vol. Pg• 3. No firearms, explosives devices or any illegal substances and/or items are allowed to be in the possession of the concessionaire and/or its employees while on county property. SECTION 13. INDEPENDENT CONTRACTORS AND CONSULTANTS The Concessionaire is acting hereunder as an independent contractor and not as an agent or employee of the County. The Concessionaire shall not represent or otherwise hold itself or any of its directors, officers, partners, employees, or agents to be an agent or employee of the County. SECTION 14. TAXES. PERMITS. AND LICENSES A. Concessionaire shall obtain and maintain at its sole expense all approvals, permits, or licenses that may be required in connection with the operation of the Concession including, but not limited to, tax permits, business licenses, health permits, building permits, police and fire permits, etc. B. Concessionaire shall pay all taxes of whatever character that may be levied or charged upon the rights of Concessionaire to use the Premises, or upon Concessionaire's improvements, fixtures, equipment, or other property thereon or upon Concessionaire's operations hereunder. SECTION 15. ASSIGNMENT/SUBLEASE The Concessionaire may not, without prior written permission of the County, assign or otherwise alienate any of its rights hereunder, including the right to payment or delegate, subcontract, or transfer any of its duties hereunder. SECTION 16. BUSINESS RECORDS Concessionaire shall maintain during the term of the Agreement and for three (3) years thereafter, all of its books, ledgers, journals, and accounts wherein are kept all entries reflecting the gross receipts received or billed by it from the business transacted pursuant to the Agreement. Such books, ledgers, journals, accounts, and records shall be available for inspection and examination by the County Auditor, or a duly authorized representative, during ordinary business hours at any time during the term of this Agreement and for at least three (3) years thereafter. A. Cash and Record Handling Requirements: If requested by the County or the County Auditor, Concessionaire shall prepare a description of its cash handling and sales recording systems and equipment to be used for operation of the Concession which shall be submitted to the County for approval. Concessionaire shall be required to maintain a method of accounting of the Concession which shall correctly and accurately reflect the gross receipts and disbursements received or made by Concessionaire from the operation of the Concession. The method of accounting, including bank account is, established for the Concession shall be separate from the accounting systems used for any other business operated by Concessionaire or for recording Concessionaire's personal financial affairs. Such method shall include the keeping of the following documents: F:\Bids\2020\20-066 Concession Services for Expo\June 2020 Concessionaire Contract.docx Page 11 Vol. Regular books of accounting such as general ledgers. 2. Journals including supporting and underlying documents such as vouchers, checks, tickets, bank statements, etc. 3. State and Federal income tax returns and sales tax returns and checks and other documents proving payment of sums shown. 4. With the exception of a limited number of large events in which the Auditor has or may have granted Concessionaire prior written permission to utilize an inventory control system in lieu of cash registers, cash register tapes shall be retained so that day to day sales can be identified. A cash register must be used in public view which prints a dated double tape, indicating each sale and the daily total. Permission to utilize an inventory control system in lieu of cash registers must be given to and received by the Auditor and the Expo at least thirty days prior to a scheduled event. 5. Any other accounting records that County, in its sole discretion, deems necessary for proper reporting of receipts. B. Method of Recording Gross Receipts: Unless otherwise specified in the Agreement, Concessionaire shall obtain and install a cash register(s) on which it shall record all gross sales. The cash register shall be non-resettable and sufficient to supply an accurate recording of all sales on tape. The purchase price, terms, make and/or model of such cash register shall be within the Concessionaire's discretion. However, Concessionaire shall not purchase or install the cash register before obtaining the County's written confirmation that the register to be purchased meets the requirements of this provision. All cash registers shall have a price display which is and shall remain at all times visible to the public. C. Annual Statement of Gross Receipts and Expenses: Concessionaire shall transmit a Statement of Gross Receipts and Expenses (Profit and Loss Statement) for the Concession operations as specified in the Agreement, in a form acceptable to the County Auditor, on or before April 30th of each calendar year during each term of the Agreement. An extension may be granted in writing, prior to the April 30th due date, by the County Auditor, provided sufficient verification of the need for the extension is provided. County may also from time to time conduct an audit and re -audit of the books and business conducted by Concessionaire and observe the operation of the business. If the report of gross sales made by Concessionaire to County shall be found to be less than the amount of gross sales disclosed by such audit and observation, Concessionaire shall pay County within 30 days after billing any additional rentals disclosed by such audit. If discrepancy exceeds 2% and no reasonable explanation is given for such discrepancy, Concessionaire shall also pay the cost of the audit. F:1Bids12020120-066 Concession Services for ExpolJune 2020 Concessionaire Contract.docx — — —� Page 12 Vol. Pa. SECTION 17. REGULATIONS, INSPECTION, AND DIRECTIVES A. The operations conducted by Concessionaire pursuant to the Agreement shall be subject to: 1. All rules, regulations, orders, and restrictions enacted by the County with respect to the operation of the Facility; 2. Any and all applicable laws, ordinances, statutes, rules, regulations, and of any governmental authority, federal, state or municipal, lawfully exercising authority over the Concessionaire's operations; and, B. Permissions: Any permission required by the Agreement shall be secured in writing by Concessionaire from County and any errors or omissions therefrom shall not relieve Concessionaire of its obligations to faithfully perform the conditions therein. Concessionaire shall immediately comply with any written request or order submitted to it by County. C. Right of Inspection: County, its authorized representatives, agents and employees shall have the right to enter upon the Concession Premises at any and all reasonable times for the purpose of inspection, evaluation, and observation of Concessionaire's operation. During these inspections, they shall have the right to photograph, film, or otherwise record conditions and events taking place upon the Premises. The inspections may be made by persons identified to Concessionaire as County Employees or may be made by independent contractors engaged by County. Inspections may be made for the purposes set forth below, and for any other lawful purpose for which the County or another governmental entity with jurisdiction is authorized to perform inspections of the Premises: 1. To assess compliance with terms and conditions of the Agreement; or 2. To observe transactions between the Concessionaire and patrons to evaluate the quality of services provided or quality and quantities of items sold or dispensed. SECTION 18. TERMINATION A. By County: County shall have the right, via 30 -day written notice, to terminate the Agreement in its entirety and all rights ensuing therefrom as provided by applicable law if any one or more of the following events occur: 1. Concessionaire fails to keep, perform and observe any promise, covenant and condition set forth in the Agreement on its part after receipt of written notice of default from County; 2. The interest of Concessionaire under the Agreement is assigned, transferred, passes to or devolves upon, by operation of law or otherwise, any other person, firm or corporation without the written consent of County; FABids12020\20-066 Concession Services for Expo\June 2020 Concessionaire Contract.docx Page 13 vel. Pg.� 3. Concessionaire becomes, without the prior, written approval of County a successor or merged corporation in a merger, a constituent corporation in a consolidation or a corporation in dissolution; 4. The levy of any attachment or execution, or the appointment of any receiver, or the execution of any other process of any court of competent jurisdiction which is not vacated, dismissed or set aside within a period of ten (10) days and which does, or as a direct consequence of such process will, interfere with Concessionaire's use of the Premises or with its operations under the Agreement; 5. Concessionaire becomes insolvent, or takes the benefit of any present or future insolvency statute, or makes a general assignment for the benefit of creditors, or files a voluntary petition in bankruptcy, or a petition or answer seeking an arrangement for its reorganization, or the arrangement for its reorganization, or the readjustment of its indebtedness under the federal bankruptcy laws or under any other law or statute of the United States, or of any state law, or consents to the appointment of a receiver, trustee or liquidator of all or substantially all of its property or its property located within the Concession areas; 6. Cessation or deterioration of service for any period which, in the opinion of County, materially and adversely affects the operation or service required to be performed by Concessionaire under the Agreement; or B. County's Right of Reentry: County shall, as an additional remedy, upon the giving of written notice of termination as above provided, have the right to reenter the Premises and every part thereof on the effective date of termination without further notice of any kind, remove any and all persons therefrom and may regain and resume possession either with or without the institution of summary or legal proceedings or otherwise. Such reentry, however, shall not in any manner affect, alter or diminish any of the obligations of Concessionaire under the Agreement. C. Additional Rights of County: County, upon termination of the Agreement, or upon reentry, regaining, or resumption of possession of the Premises, may occupy said Premises and shall have the right to permit any person, firm or corporation to enter upon the Premises and use the same. Such occupation by others may be of only a part of the Premises, or the whole thereof or a part thereof together with other space, and for a period of time the same as or different from the balance of the term remaining hereunder, and on terms and conditions the same as or different from those set forth in the Agreement. D. Survival of Concessionaire's Obligations: In the event the Agreement is terminated by County, or in the event County reenters, regains, or resumes possession of the Premises, all of the obligations of Concessionaire hereunder shall survive and shall remain in full force and effect for the full term of the Agreement, subject to County's obligation to mitigate damages. By Concessionaire: F:1Bids12020120-066 Concession Services for Expo\June 2020 Concessionaire Contract.docx Page 14 Vol. 3 pg. 1- The Agreement may be terminated by Concessionaire, via 30 -day written notice, upon the happening of one or more of the following events: The permanent abandonment of the Facility; 2. The lawful assumption by the United States Government, or any authorized agency thereof, of the operation, control or use of the Facility or any substantial part thereof, in such manner as to materially restrict Concessionaire from operating thereon; 3. The complete destruction of all or a substantial portion of the Premises from a cause other than the negligence or omission to act of Concessionaire, its agents, officers, or employees, and the failure of County to repair or reconstruct said Premises; 4. Any exercise of authority under the Agreement which interferes with Concessionaire's use and enjoyment of the Premises as to constitute a termination, in whole or in part, of the Agreement by operation of law; or SECTION 19. FORCE MAJEURE Neither party hereto shall be liable to the other for any failure, delay, or interruption in the performance of any of the terms, covenants or conditions of the Agreement due to causes beyond the control of that party including, without limitation, strikes, boycotts, labor disputes, embargoes, shortage of material, acts of God, landslides, acts of the public enemy, acts of superior governmental authority, floods, riots, or any other circumstance for which such party is not responsible and which is not in its power to control. SECTION 20. AGREEMENT BINDING UPON SUCCESSORS The Agreement shall be binding upon and shall inure to the benefit of the successors, heirs, executors, administrators, and assigns of the parties hereto. SECTION 21. LAW AND VENUE The Agreement shall be construed under the laws of the State of Texas and venue of any action brought under the Agreement shall lie in Brazos County. SECTION 22. ATTORNEY'S FEES If County shall, without any fault, be made a party to any litigation commenced by or against Concessionaire arising out of or related to Concessionaire's use or enjoyment of the Premises and as a result of which Concessionaire is finally adjudicated to be liable, then Concessionaire shall pay all costs and reasonable attorney's fees incurred by or imposed upon County in connection with such litigation. SECTION 23. NOTICES A. To County: Unless otherwise stated in the Agreement, written notices to County hereunder shall be addressed as follows: F:1Bids12020\20-066 Concession Services for Expo\June 2020 Concessionaire Contract.docx Page 15 Vol. Pg. 9 d- Brazos County Judge 200 So. Texas Ave., Suite 332 Bryan, Texas 77803 With a copy to: General Manager, Brazos County Expo Complex 5827 Leonard Road Bryan, Texas 77807 All such notices may either be delivered personally or may be deposited in the United States mail, properly addressed as aforesaid with postage fully prepaid for delivery by registered or certified mail. Service in such manner by registered or certified mail shall be effective upon receipt. County shall provide Concessionaire with written notice of any address change within thirty (30) days of the occurrence of said address change. B. To Concessionaire: Written notices to Concessionaire shall be addressed to Concessionaire as follows: G & N Concessions 3429 Hickory Leaf Ct Conroe, TX 77301 All such notices may either be delivered personally to the Concessionaire or to any officer or responsible employee of Concessionaire or may be deposited in the United States mail, properly addressed as aforesaid with postage fully prepaid for delivery by registered or certified mail. Service in such manner by registered or certified mail shall be effective upon receipt. Concessionaire shall provide County with written notice of any address change within thirty (30) days of the occurrence of said address change. SECTION 24. INTERPRETATION The language of the Agreement shall be construed according to its fair meaning and not strictly for or against either County or Concessionaire. The section headings appearing herein are for the convenience of the parties and shall not be deemed to govern, limit, modify or in any manner affect the scope, meaning or intent of the provisions of the Agreement. If any provision of the Agreement is determined to be void by any court of competent jurisdiction, then such determination shall not affect any other provision of the Agreement, and all such other provisions shall remain in full force and effect; and it is the intention of the parties hereto that if any provision of the Agreement is capable of two constructions, one of which render the provision void and the other of which would render the provision valid, then the provision shall have the meaning which renders it valid. FABids12020120-066 Concession Services for Expo\June 2020 Concessionaire Contract.docx Page 16 E33t�=Pg-Ei- SECTION 26. AGREEMENT CONTAINS ENTIRE AGREEMENT The provisions of the Agreement contain the entire Agreement between the parties hereto and said Agreement may not be modified except by formal, written amendment fully executed by both County and Concessionaire. IN WITNESS WHEREOF, Brazos County has caused this Agreement to be executed and Concessionaire has executed the same as of the day and year herein below written. OS Duane Peters, County Judge Brazos Coun y Judge Date: rzj Attest: taw Karen McQueen Brazos County Clerk N (YONCESSIONS Eva`tNancy) Ward Proprietor. Date: / - Z 9- ZOZD Glenn Ward Proprietor Date: \o—UN-(D-LZ F:\Bids\2020\20-066 Concession Services for ExpoWune 2020 Concessionaire Contract.docx Page 17 AMENDMENT TO CIP,20-573 COURTHOUSE.F113ER°ItER.OUT_E. THIS AMENDMENT TO CIP 20-573 COURTHOUSE FIBER REROUTE ("Amendment") is entered into and effective this 25th day of May, 2021 ("Effective Date") by and between Brazos County ("Customer"), and Housley Communications. ("Contractor") each of which may alternatively be referred to herein as a "Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into that certain original contract # CIP 20-573 COURTHOUSE FIBER REROUTE ("Agreement") for purposes of Housley Communications to provide of the service of fiber rerouting; and WHEREAS, the Parties desire to amend the pricing as set forth in original contract # CI. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as follows: 1. The fees and services shall be as set forth in amended service contract #CIP 21-573 Courthouse Fiber Reroute, to include additional services: a splice to the DR fiber that goes from the BTU building an additional amount of $2,247.34. An additional $35,914.58 to place a conduit and reroute an aerial fiber cable at the Maxwell Building to conduit to Brazos County Courthouse, a copy of which is attached hereto and incorporated herein. 2. Conflf ct%No Qther 1Vlodi ications. In the event of a conflict between the terms of this Amendment and the terms of the Agreement, this Amendment shall control. All other terms of the Agreement shall remain unchanged and in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment and shall be binding on all Parties hereto. CO TY HOUSLEYCO�MMUNICATIONS a ature Signature 1,,_, Melinda Binns. Name Name V.P. of Contract Services Title Title June 1, 2021 Date �— Date Vol. pg.135 COURTHOUSE FIBER REROUTE CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 Contract No. CIP 20-573 Bryan, Texas 77803 Page 1 of 9 Pages Telephone (979) 361-4292 GENERAL REOUIREMENT.FOR CONTRACT I, �P.ai �• h ..`G as a duly authorized representative of Houslev Communications "Contractor" willingly atte ,t to perform (or deliver) as per Exhibit A for Brazos County. I further agree to all of the provisions and specifications contained in this contract. PROJECT TIMELINE Project will start only after County receives the insurance, work schedule and after a purchase order has been issued to the vendor by the County. Project shall be completed by September 30, 2020. PREVAILING WAGES RATES The contractor shall be responsible for following all provisions of Chapter 2258 of the Government Code relating to the payment of prevailing wages. The wage rates to he used are included in Exhibit B attached. A contractor or subcontractor who violates this section shall pay Brazos County $60 for each worker employed for each calendar day or part of the day the worker is paid less than the wage rates stipulated in Exhibit B. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any IQs submitted, and to waive any technicalities for the best interest of the County. BIDDERS RESPONSIBILITY It is the bidder's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or Vol. 3-yJ — pg. )3LO Contract No. CIP 20-573 BRAZO5 COUNTY, TEXAS Page 2 of 9 Pages documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended or extended contract. Visit httpsJ/ethics.state.tx.us/whatsnew/elf info_forml295.htm for more information. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge, or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. Vol. -3 15 Pg. 131, Contract No. CIP 20-573 BRAZOS COUNTY, TEXAS Page 3 of 9 Pages In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to contractors will not be made if the contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the contractor. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the contractor in completion of the contract. This term supersedes any contradicting terms throughout the contract and/or any attachments. When multiple deliveries and/or services are required, the contractor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to , any and all , payments made for goods and/or services provided under this contract, the contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code § 151.309, as amended. Texas Limited Sates Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and V0 I. Pg,138 Contract No. C11P 20-573 BRAZOS COUNTY, TEXAS Page 4 of 9 Pages specifications of this contract and any other terms, conditions, provisions, and specifications provided by the contractor; the terms of this contract shall supersede. GOVERNING LAW AND VENUE This bid solicitation is governed by the laws of the State of Texas, specifically, the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected Requests to withdraw a submitted bid or proposal are subject to the approval of the Purchasing Agent. SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer fiunishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. Contract No. CIP 20-573 BRAZOS COUNTY, TEXAS Page 5 of 9 Pages TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the contractor is covered by the insurance as follows: (1) StatutoWWorkers Compensation Insurance with Employers Liability Insurance in the amount of $1,000,000. In the event any work is sublet, the contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. Waiver of subrogation is required. (TLC Sec. 401.011) (2) Commercial General LiabilityInsurance.with a $ 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims madepolicies will be acceptable without P rior approval by the Commissioners CourdRisk Management. (3) Automobile Public Liability Insurance, with a $1,000,000 Combined Single Limit, in all self- propelled vehicles used in connection with the contract, whether owned, non -owned or hired. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. LIlMATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations'D. Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitutions of the State of Texas. Contract No. CIP 20-573 BRAZOS COUNTY, TEXAS Page 6 of 9 Pages COVERAGESMAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the contractor. SOVEREIGN EMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 CONTRACTOR: SalesCon ct Name: Phone Number: BilliY Info: f�PA ��A .s_ nu �:v ::ss d s. t �:V��� •[�'1 � . 5.�,,. ;. 'e'% .7)e 74963 O FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of fimding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. Contract No. CIP 20-573 BRAZOS COUNTY, TEXAS Page 7 of 9 Pages ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the contractor shall be retained and made available by the contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. AUDIT RESPONSIBILTY The contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons .or property, by or from the said contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect famished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. voa...335 p9.1L-49 Contract No. CIP 20-573 BRAZOS COUNTY, TEXAS Page 8 of 9 Pages HOUSE BILL 89 & DEBARMENT VERIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with: the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently: and 2. Will no boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Authorized Company Representative:i� t'l f?� ��aU�s /d ►/ Date: 7 iZ - 2o 2 & Contract #: � P ..Z D - S 73 . Vol. Pg 113 BRAZOS COUNTY, TEXAS Contract No. CIP 20-573 Page 9 of 9 Pages CERTIE'ICATION OF BID The undersigned further affirms the non -debarment statement above, that they are duly authorized execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid Signed BY �' Tide: • � - - Typed Name: ."A-ej Company Name: Email Address: Mailing Address: ,hone No. L P. O. Box or Employer Identification Number: State Zip of... � �. 2020 by Housiey Communications, Inc. DATE: June 24, 2020 Brazos County Bill Holland 205 East 2r Street Bryan, Texas 77803 Dear Bill: Wickson Ridge Bryan, TX 77808 Office: 979.778.3000 Fax: 979-778-3005 EXHIBIT SUBJECT: REROUTE FIBER MAXWELL BUILDING — EXTEND CONDUIT COURTHOUSE Housley Communications is pleased to submit an estimate of $35,914.58 to place conduit and reroute an aerial titer cable at the Maxwell Building, place a handhole and conduit at the Brazos County Courthouse. Scope of Work Phase 1&2: 1. Contractor will Install a new 2" underground conduit from the pull box at the SE corner of the library sidewalk to the designated 271h and tracks pole location. 2. Contractor will pull outback the 192 strand fiber cable that runs through the library to Maxwell, out of both buildings to the poles at the tracks. Contractor will reroute and hang and ovedash the cable from the library to the 2r and tracks polefconduit location, drop the cable down the pole, place it into the new conduit to Maxwell Center and bring it inside the building to the rack for termination. 3. Contractor will place a new 96 strand SM fiber into the new conduit from 27th and tracks to Maxwell and bring it inside the building to the rack for termination. 4. Contractor will identify, cut, and splice one of the 24 strand SM fiber cables(dark) from SOAD aerially at 2r and tracks to first 24 strands (blue and orange tubes) of the new 96 strand SM fiber cable from Maxwell. The first two strands of the cut fiber cable heading to the courthouse are to be spliced to the first two fibers in the slate tube of the 96 strand fiber cable. There will be 26 splices total in the enclosure, but the splice enclosure must accommodate 4 cable entrances and hold 96 splices, The unused strandsitubes are to be coiled neatly inside the enclosure. 5. All permitting or engineering required by the City of Bryan, or BTU, are the responsibility of the contractor, and should be reflected in the costs quoted. The breakdown of the estimate for Phase 1 & 2 is as follows; Labor $ 21,312.84 Material $ 2,149.36 Total $ 23,462.20 VOL —3Y—J— P9. LL-�12 • Page 2 Phase 3: June 24, 2020 1. The new courthouse pull box location will be determined in co-operation with the contractor, Frontier, and Brazos County. 2. The new pull box will be a bottomless polymer concrete boxllid with an ANSI 77 Tier 22 rating sized to fit cable slack and conduits required plus fifty percent for expansion. S. The bottom three inches of the box will be filled with pea gravel to promote drainage. 4. A bore consisting of four, continuous two-inch conduits will be made from the new pull box location to each of the two existing pull boxes. Each conduit will Include a muletape, and one conduit in each bored path will contain a locate wire. 5. The conduits will be turned up and into the,pull boxes, grouped together, and sealed with foam. 6. Any repairs due to the construction are the responsibility of the contractor, and the site is to be left In an equal or better state then before the work began. 7. All permitting or engineering required by the -City of Bryan are the responsibility of the contractor, and should be reflected In the costs quoted. The breakdown of the estimate for Phase 3 is as follows: Labor $ 9,536.35 Material $ 2,916.03 Total $12,452.38 Housley's MiCTA contract # is: 153AR-FBOS2014-0117. Housley Communications will supply the material, labor and equipment for this project. Housley Communications will also secure the engineering services to obtain the necessary City of Bryan permits and prepare for BTU an Engineering Report that will be used to establish the appropriate height and location for the existing and new pole attachments. This worst will be coordinated with the, Brazos County IT Group. Please contact me at 979-224-5386 if you have any questions or if I may be of further assistance. Sincerely, Tiapaw Danny Pate Field Manager Housley Communications vo 1. 3 Y? pg. 14(p THE TEXAS A&M UNIVERSITY SYSTEM 301 Tarrow Street, 2°d Floor College Station, Texas 77840 Minimum Prevailing Wage Rate County: Brazos JEXHIBIT B CLASSIFICATION RATE NOTES Acoustic Ceiling Installer 15.73 Asbestos Abatement Worker 13.06 Carpenter 15.95 Concrete - Pour and Finish 15.39 Crane Operator 26.40 Driver 14.47 Drywall Installer 16.20 Electrician - Journeyman 25.70 Electrician - Apprentice 20.35 Elevator Mechanic - Journeyman 55.83 Elevator Mechanic - Apprentice 48.10 Fire Protection - Controls 17.72 Fire Protection - Pipefitter 20.61 Formwork Builder 14.58 Glazier 17.69 HVAC - Journeyman 25.09 HVAC - Apprentice 15.81 HVAC - Controls 21.80 Insulator 16.01 Ironworker 17.42 Laborer/Helper 12.73 Mason 19.13 Equipment Operator - Light 14.97 Equipment Operator - Heavy 16.76 Painter 13.18 Pipefitter - Journeyman 32.50 Pipefitter - Apprentice 19.35 Plasterer 15.51 Plumber - Journeyman 30.74 Plumber - Apprentice 20.32 Reinforcing Steel Worker 15.78 Roofer 19.94 Stone Mason 18.12 Terrazzo Installer 13.08 Tile Setter 15.73 Waterproofer 14.91 Note: Listed minimum prevailing wage rate is the base hourly wage rate including fringes. :C10.0 -t-56.6. UAV Drone Downlink ,RITIVI26908 Oluote 00:- a-#0606 442T.Q. 7706M Zontadt:-Seqn Mader SrnaherQa!xon.qdm.' Drone, sofiviard and training .for Sligriff's.; Offidg :Five year agreement -This is, year I of'O Axon 'Enterprise, Inc. 176100 .:85th 85th:St. Scaftsdale, Aftona'8.5255 - United .States. .Phoma: J80D) 978-2737 SHIP TO Trevor Lansdown Brazos County Sherifrs Office - TX 1700 HI-ghway21 West Bryan, TX 779.03 _.y .us Year 1 ON ; A! L I—D BILL M :Brazos County Sheriffs Office -'TX -PO BOX "914 Bryan, TX 77603 US Vol. - �3% — pg. Lid.I Q -289585-44216.7799M ■ Issued: 03115/2021 LIT Account Number: 108655 Payment Termv.1get 30: OvIlvery Method:'Fedex -Ground. SAL' ES REPRESENTATIVE Sean Maher Phofi6:4966763853 Email' sura her@'axon',d'om -Fix,- PRIMARY CONTACT Trevor-Lans'down Phone: °(97..9) ' 361.4686 Email: Uansdown@brazosddunW.',gov Yearl subtotal 18,7-570.00 N.R ping TO 00, Egtirb.WOd Q Tax .0'O. Year2 AXON AIR JZ339 MAWR= I MM Year 3- -1,2319 AXONAIR VIDENCE.COM LICENSE. PAYMENT Year 200.00 1".200-.-601 4,800.PO. .Subtotal 10-1416.00 ated OiOQ Total 10,416.00 Subtotal •10:,416:00 lotalli, .,4-16.0.0 19339 -AXON AIR LVIDENCE.CbM LICENSE PAYMENT 4 1,200.00 1,100.001 'Year 4(Continued) voi. - 3 36 pg. Summary of Payments e Afi, _s5 SD iixtvil Z Year 1 18,750.00 Year -2- I 0,410 -OD Year 3. 10,416.00 Year 4 'l 0i416..00. Year 5 10,416.00 "M A V'S r"SM"Upt "Tu, t�, ,j� E M 1590 1W 040 h,Rp 7: 0, lf,.pnor to the shipmenfaf-drone hardware)is-ted on this quote, the U.S. go%temmenk lmposes.addRional import tariffs andtor.&A.es on drone.hardWare,,oi6n the parties agree may, Axon ay, In . Its sale discretion; increase; the. ' priceof . the -above-mentioned'drone hardware.by the,sarnaparceniage otseldtairiff and/or duty Increase. The'Custcmer shall pay. the increased prIqa-ps,reqb6ted op:iha: invoice provided bli Axon to the-dustomerper'the' terms of this agreement. Tanis quWect to change aforder prooepsingArth valid exemptip.n... Axon's Sales Terms -and Conditions fhig,d,bote is limited tdand ooftditibhdI-uI5btf y.dur-bcc#tance,bf the Oroi.AdiOnsset forth here I lri.bnd Axon's Master gerViObs arfdPiurdhaWng Agreeipent .(p'6stdd:6t wWW.ak6ii.'dbrhAeci"a'l/'sailef§=ti�rffis-dhd-bondifloii!§ as Wei . I-aE; thedttach6d Statement of -w . Ork'(SOVV)'f6rAkon FIdet-and1otAx6n'IntdMbW Roorm.pu(chasig, - if appli&ible..Any purchase ordef Mudd in 'r6spbfisei Ao this Quote is:sub . j6dt6dIdlyto-therabove referenced lermisand corditibris. . By signing below;. you irepresent that you i3 a la to: enter'into contracts. If you:are:sidning on behalf of an entity (including but not Iiiniled to the 'r .,Company,. Municipality,. orgdvernment',gianc fdtwh. -Lrwdik),"you repreberitto Axon 'that you Nve legal authority to. bind that eintity.-IfyiJu do not have this auth p e not sign this Qu a. 'Signature: a: Name (Prim): T—) Tll"a PO# (0r Write .MA): Please sign and email to Sean Maher at.smaher@axon.com'or fax to Thank,you:for being a.valued Axon dus'torher.'For.your. convenience on your next order, please check out our orilirid store buy.axoq;corri 'Thii trademarks ref6tdnced aboVe are the property of th I -respective active owners. ION SFDC'Cobtrafct#: OrderTy pe: RMA#: Address Used: Som 4, 1 ZQ .Comments: Vol. — 336 P9. _L2- Complete this form and submit to Purchasing for Sole Source purchases over $1000.00 QCI•Sl, �IONxi:l 4".,[s_ 18750 I. Check the category most applicable to your requirement: Sole Source. (No other known source or the only source meeting specifications.) ❑Single Source. (Only the designated Supplier is acceptable due to territories, others may exist) -Mother. Please Explain Only vendor that meets project requirements, and they only sell direct# II. Check the description(s) most applicable to your requirement: Item has characteristics unique to a Single manufacturer essential to proposed use. Proprietary repair or replacement item. Designed into fabricated equipment. F—lRequired for test and evaluation. Emergency acquisition as defined in LGC 262 ❑Other: III. Defining Item I Supplier uniqueness: A. What are the minimum use requirements (e.g., operating specs; dimensions; tolerances; accuracy; purity; reliability; useful life, etc.)? Live streaming of a drone vis the internet inside a digital evidence management platform. B. -How are these requirements critical to your needs? Project requirements per the BCSO. C. What other suppliers were considered. and why were they rejected? (Brand names and suppliers should be specified.) This was the only manufacturer that could meet the project requirements. D. Why is this make, model, service, or supplier the only one acceptable? This supplier uses a direct sales model, so we are unable to produce multiple quotes. Prepared By: Trevor Lansdown Date: rnann t-_ nt Onrcnnnnn Approved By. � � Date: (Department Head or Elected Official) Purchasing Use Only. Approved By: Date: enied By: Date, Vol. pg, �3 05/14/2021 05/14/2021 AXON 17800.N 85T4 STREET SCOTTSDALE; ARIZ.. A 85255 AXOtCCOM 4/20/2021 To: IMPORTANT. type agency here Re: Sole Source Letter for Axon Enterprise, Inc.'s TASER Energy Weapons, Axon brand products, and Axon Evidence (Evidence.com) Data Management Solutions A sole source justification exists because the following goods and services required to satisfy the agency's needs are only manufactured and available for purchase from Axon Enterprise. Axon is also the sole distributor and retailer of all TASER brand products for the agency identified in this letter. TASER Energy Weapon Descriptions to04 TASER TASER 7 Energy -Weapon • Multiple -shot energy weapon • High -efficiency flashlight • Close Quarter and Standoff cartridges • Green LASER and dual red LASERs that adjust for cartridge angle • Arc switch -enables drive -stun with or without a TASER 7 Cartridge installed • Central Information Display (CID): Displays mission critical data such as remaining battery energy, burst time, and cartridge status. • Weapon logs • TASER 7 Dock connected to Axon Evidence (Evidence.com) services • Onboard self-diagnostic and system status monitoring and reporting • Real-time clock updated when the battery pack is plugged into the TASER 7 Dock • Ambidextrous safety switch • Can be configured by the agency to alert Axon camera systems • The trigger activates a single cycle (approximately five seconds). Holding the trigger down will continue the discharge beyond the standard cycle (unless configured by the agency to stop at five seconds). The energy weapon cycle can be stopped by placing the safety switch in the down (SAFE) position. • Compatible with TASER 7 Cartridges only TASER 7 CO Energy Weapon • Multiple -shot energy weapon for agencies that deploy energy weapons mostly at close quarters (CQ) • High -efficiency flashlight • Close Quarter cartridges • Arc switch enables drive -stun with or without a TASER 7 Cartridge installed • Central Information Display (CID): Displays mission critical data such as remaining battery energy, burst time, and cartridge status. • Weapon logs • TASER 7 Dock connected to Axon Evidence (Evidence.com) services Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 38.0 Page 1 1 A� \ :¢• r sr 17800 N 85TH. STREET SCOTTSDALE; ARIZONA 85255 AXQN.COM • Onboard self-diagnostic and system status monitoring and reporting • Real-time clock updated when the battery pack is plugged into the TASER 7 Dock • Ambidextrous safety switch • Can be configured by the agency to alert Axon camera systems • The trigger activates a single cycle (approximately five seconds). Holding the trigger down will continue the discharge beyond the standard cycle (unless configured by the agency to stop at five seconds). The energy weapon cycle can be stopped by placing the safety switch in the down (SAFE) position. • Compatible with 1.2 -degree TASER 7 Cartridges only X2 Energy Weapon • Multiple -shot energy weapon • High efficiency flashlight • Static dual LASERS (used for target acquisition) • ARC switch enables drive -stun with or without a Smart Cartridge installed • Central Information Display (CID): Displays mission -critical data such as remaining battery energy, burst time, operating mode, and user menu to change settings and view data on a yellow -on -black display • The Trilogy log system records information from a variety of sensors into three data logs: Event log, Pulse log, and Engineering log. Data can be downloaded using a universal serial bus (USB) data interface module connected to a personal computer (PC). Data may be transferred to Evidence.com services. • Real-time clock with back-up battery • Onboard self-diagnostic and system status monitoring and reporting • Ambidextrous safety switch • Capable of audio/video recording with optional TASER CAM HD recorder • The trigger -activates a single cycle (approximately five -seconds). Holding the trigger down will continue the discharge beyond the standard cycle (except when used with an APPM or TASER CAM HD AS). The energy weapon cycle can be stopped by placing the safety switch in the down (SAFE) position • Compatible with TASER Smart Cartridges only X26P Energy Weapon • High efficiency flashlight • Red LASER (used for target acquisition) • Central Information Display (CID): Displays data such as calculated remaining energy, burst time, and notifications • The Trilogy log system records information from a variety of sensors into three data logs: Event log, Pulse log, and Engineering log. Data can be downloaded using a universal serial bus (USB) data interface module connected to a personal computer (PC). Data may be transferred to Evidence.com services. • Real-time clock with back-up battery • Onboard self-diagnostic and system status monitoring and reporting • Ambidextrous safety switch • Capable of audio/video. recording with optional TASER CAM HD recorder • The trigger activates a single cycle (approximately five seconds). Holding the trigger down will continue the discharge beyond the standard cycle (except when used with Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 38.0 Page 2 Vol. Pg. 1 J 17600 N SSTH.STREET SCOTTSDALE• ARIZONA 85255 AXON.COM an APPM or TASER CAM HD AS). The energy weapon cycle can be stopped by placing the safety switch in the down.(SAFE) position. • Compatible with TASER standard series cartridges Axon Signal Performance Power Magazine (SPPM) • Battery pack for the X2 and X26P conducted energy weapons • Shifting the safety switch from the down (SAFE) to the up (ARMED) positions sends a signal from the SPPM. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Signal technology only works with Axon cameras. TASER Brand Energy Weapon Model Numbers 1. Energy Weapons: • TASER 7 Models: 20008, 20009, 20010, and 20011 • TASER 7 CQ -Models 20213, 20214 • TASER X2 Models: 22002 and 22003 • TASER X26P Models: 11002 and 11,003 2. Optional Extended Warranties for Energy Weapons: • TASER 7 — 4 -year extended warranty, item number 20040 • X2 — 4 -year extended warranty, item number 22014 • X26P — 2 -year extended warranty, item number 11008 • X26P — 4 -year extended warranty, item number 11004 3. TASER 7 Cartridges (compatible with the TASER 7; required for this Energy Weapon to function in the probe deployment mode) • Standoff cartridge, 3.5 degrees, Model 20012 • Close Quarter cartridge, 12 degrees, Model 20013 4. TASER standard cartridges (compatible with the X26P; required for this Energy Weapon to function in the probe deployment mode): • 15 -foot Model: 22188 • 21 -foot Model: 22189 • 21 -foot non-conductive Model: 44205 • 25 -foot Model: 22190 5. TASER Smart cartridges (compatible with the X2; required for this Energy Weapon to function in the probe deployment mode); • 15 -foot Model: 22184 • 25 -foot Model: 22185 • 25 -foot inert simulation Model: 22155 • 25 -foot non-conductive Model: 22157 6. TASER CAM HD recorder Model: 26810 (full HD video and audio) and TASER CAM HD with AS (automatic shut -down feature) Model: 26820. The TASER CAM HD is compatible with both the X26P and X2 energy weapons. • TASER CAM HD replacement battery Model: 26764 • TASER CAM HD Download Kit Model: 26762 Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 38.0 Page 3 Vol. Pg. 1780.0 N 85TH. STREET SCOTTSDALE; ARIZONA 95255 AXORCOM TASER CAM HD optional 4 -year extended warranty, item number 26763 7. Power Modules (Battery Packs) for TASER 7 Energy Weapons: • Tactical battery pack Model 22018 • Compact battery pack Model 22019 • Non -Rechargeable battery pack Model 22020 • Disconnect battery pack Model 20027 8. Battery Packs for X26P and X2 Energy Weapons: • Performance Power Magazine (PPM) Model. 22010 • Tactical Performance Power Magazine (TPPM) Model: 22012 • Automatic Shut -Down Performance Power Magazine (APPM) Model: 22011 • eXtended Performance Power Magazine (XPPM) Model: 11010 • eXtended Automatic Shut -Down Performance Power Magazine (XAPPM) Model: 11015 • Axon Signal Performance Power Magazine (SPPM) Model: 70116 9. TASER 7 Dock: • TASER 7 Dock Core and Multi -bay Module: 74200 10. TASER Dataport Download Kits: • Dataport Download Kit for the X2 and X26P Model: 22013 11. TASER Blast Door Repair Kit Model 44019 and TASER Blast Door Replenishment Kit Model 44023 12. Energy Weapon Holsters: • Right-hand TASER 7 holster by Safariland Model: 20063 • Left-hand TASER 7, holster by Safariland Model: 20068 • Right, hand TASER 7 holster with cartridge carrier by Safariland Model: 20160 • Left-hand TASER 7 holster by with cartridge carrier by Safariland Model: 20161 • Right-hand X2 holster by BLACKHAWK Model: 22501 Left-hand X2 holster by BLACKHAWK Model: 22504 • Right-hand X26P holster by BLACKHAWK Model: 11501 • Left-hand X26P holster by BLACKHAWK Model: 11504 13. TASER Simulation Suit II Model 44550 14. TASER 7 conductive target Model: 80087 15. Blue X26P Demonstrator/LASER Pointer Model: 11023 Axon Digital Evidence Solution Description Axon Body 3 Video Camera (DVR) • Improved video quality with reduced motion blur and better low -light performance • Multi-mic audio—four built-in microphones • Wireless upload option Gunshot detection and alerts Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 38.0 Page 4 Vol. �J� Pg. I. 17800 N..85TH STREET SCQTTSDQLE;.ARIZONA 85255 AXON.COM I • Streaming audio and video capability • "Find my camera" feature • Verbal transcription with Axon Records (coming soon) • End-to-end encryption • Twelve-hour battery • Up to 120-second.buffering period to record footage before pressing record button Axon Flex 2 Video Camera • Video playback on mobile devices in -the field via Bluetooth pairing • Retina Low Light capability sensitive to less than 0.1 lux • Audio tones to alert user of usage • Low SD, high SD, low HD, and high HD resolution (customizable by the agency) • Up to 120 -second buffering period to record footage before pressing record button • Multiple mounting options using magnetic attachment: head, collar, shoulder, helmet, ball cap, car dash, and Oakley sunglass mounts available • 120 -degree diagonal field of view camera lens, 102 -degree horizontal field of view, and 55 -degree vertical field of view Axon Flex 2 Controller 12+ hours of battery operation per shift (even in recording mode) • LED lights to show current battery level and operating mode Haptic notification available • Tactical beveled button design for use in.pocket • Compatible with Axon Signal technology Axon Air System • Purpose-built solution for law enforcement UAV programs . Supported. applications on. iOS-and Android • Automated tracking of pilot, aircraft, and flight logs • Unlimited Storage of UAV data in Axon Evidence (Evidence.com) • In application ingestion of data in Axon Evidence (Evidence.com) • Axon Aware integration for live streaming and situational awareness Axon Body 2 Video Camera • Video playback on mobile devices in the field via Bluetooth pairing • - Retina Low Light capability sensitive to less than 1 lux Audio tones and haptic (vibration) notification to alert user of usage • Audio mute during event option WWI capability • High, medium, and low quality recording available (customizable by the agency) • Up to 2 -minute buffering period to record footage before pressing record button • Multiple mounting options using holster attachment: shirt, vest, belt, and dash mounts available • 12+ hours of battery operation per shift (even in recording mode) • LED lights to show current battery level and operating mode • 143 -degree lens • Includes Axon Signal technology Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 38.0 Page 5 17S00:N SETH. STREET S.COTTSDALE,,,ARIZONA 852$5 AXON.COM Axon Fleet 2 Camera • Fully integrated with Axon Evidence services and Axon devices • Automatic time synchronization with other Axon Fleet and Axon on -officer cameras allows for multi -camera playback on Axon Evidence. • Immediate upload to Axon Evidence of critical event videos via 4G/LTE • Wireless alerts from the TASER energy weapon Signal Performance Power Magazine (SPPM). • Automatic transition from BUFFERING to EVENT mode in an emergency vehicle equipped with the- Axon Signal Unit • Decentralized system architecture without a central digital video recorder (DVR). • Cameras that function independently and communicate wirelessly with the computer in the vehicle (MDT, MDC, MDU) for reviewing, tagging and uploading video. • Wireless record alert based on Bluetooth communication from Axon Signal Vehicle when a configured input is enabled. (e.g. emergency light, siren, weapon rack, etc:). • Receives alerts from Axon Signal Sidearm. • Plug -And -Play design allowing for cameras to be easily replaced and upgraded. • Ability for an unlimited number of agency vehicles recording in the same vicinity with an Axon Fleet system to be automatically associated with one another when reviewing video in the video management platform. This feature is also supported across body cameras. Axon Signal Unit (ASU) • Communications device that can be installed in emergency vehicles. • With emergency vehicle light bar activation, or other activation triggers, the Axon Signal Unit sends a signal. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Signal Performance. Power Magazine (SPPM) • ' Battery pack for the TASER X2 and X26P conducted electrical weapons • Shifting the safety switch from the down (SAFE) to the up (ARMED) positions sends a signal from the SPPM. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Signal technology only works with Axon cameras. Axon Signal Sidearm Sensor • Can be installed on common duty holsters • Drawing a service handgun from the holster sends a signal from the Axon Signal Sidearm sensor. Upon processing the signal, an Axon system equipped with Axon Signal technology transitions from the BUFFERING to EVENT mode. Axon Interview Solution • High-definition cameras and microphones for interview rooms • Covert or overt camera installations • Touch -screen user Interface • Motion -based activation • Up to 7 -minute pre- and post -event buffering period • Full hardware and software integration • Upload to Axon Evidence services • Interview room files can be managed under the same case umbrella as files from Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Le rsion 38.0 Page 6 F a 33 35 _ Pg. l 5 17800 N 805TH STREET SCOTTSDALE, ARIZONA 85255 AX QN.COM Axon on -officer cameras and Axon Fleet cameras; i.e., Axon video of an arrest and interview room video are managed as part of the same case in Axon Evidence • Dual integration of on -officer camera and interview room camera with Axon Evidence digital evidence solution Axon Signal Technology • Sends a broadcast of status that compatible devices recognize when certain status changes are detected • Only compatible with.TASER and Axon products Axon Dock • Automated docking station uploads to Axon Evidence services through Internet connection • No computer necessary for secure upload to Axon Evidence • Charges and uploads simultaneously • The Axon Dock is tested and certified by TUV Rheinland to be in compliance with UL 60950-1: 2007 R10.14 and CAN/ CSA -C22.2 N0.60950-1-07+AI:201 1 +A2:2014 Information Technology Equipment safety standards. Axon Evidence Data Management System • Software as a Service (SaaS) delivery model that allows agencies to manage and share digital evidence without local storage infrastructure or software needed • SaaS model reduces security and administration by local IT staff: no local installation required • Automatic, timely security upgrades and enhancements deployed to application without the need for any local IT staff involvement • Securely share digital evidence with other agencies or prosecutors without creating copies or requiring the data to leave your agency's domain of control • Controlled access to evidence based on pre -defined roles and permissions and pre- defined individuals • Password authentication includes customizable security parameters: customizable password complexity, IP -based access restrictions, and multi -factor authentication support • Automated category -based evidence retention policies assists with efficient database management • Ability to recover deleted evidence within seven days of deletion • Stores and supports all major digital file types:.mpeg, .doe, .pdf, .jpeg, etc. • Requires NO proprietary file formats • Ability to upload files directly from the computer to Axon Evidence via an Internet browser • Data Security: Robust Transport Layer Security (TLS) implementation for data in transit and 256 -bit AES encryption for data in storage • Security Testing: Independent security firms perform in-depth security and penetration testing • Reliability: Fault- and disaster -tolerant infrastructure in at least 4 redundant data centers in both the East and West regions of the United States • Chain -of -Custody: Audit logs automatically track all system and user activity. These logs cannot be edited or deleted, even by account administrators and IT staff • Protection: With no on-site application, critical evidence stored in Axon Evidence is Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 38.0 Page 7 Vol. `7 Pg. 0 _ } 17800 N 85TH STREET SCOTTSDALE; ARIZONA 85255 AXON.COM protected from local malware that may penetrate agency infrastructure • . Stability: Axon Enterprise is a publicly traded company with stable finances and funding, reducing concerns of loss of application support or commercial viability • Application and data protected by a CJIS and ISO 27001 compliant information security program • Dedicated information security department that protects Axon Evidence and data with security monitoring, centralized event log analysis and correlation, advanced threat and intrusion protection, and Incident response capabilities • Redact videos easily within the system, create tags; markers and clips, search 7 fields in addition to 5 category -based fields, create cases for multiple evidence files Axon Evidence for Prosecutors • All the benefits of the standard Axon Evidence services • Ability to share information during the discovery process • .Standard licenses available for free to prosecutors working with agencies already using Axon Evidence services • Unlimited storage for data collected by Axon cameras and Axon Capture Axon Capture Application • Free app for iOS and Android mobile devices • Allows users to capture videos, audio recordings, and photos and upload these files to their Axon Evidence account from the field • Allows adding metadata to these files, such as: Category, Title, Case ID, and GPS data Axon Commander Services • On -premises data management platform • Chain of custody reports with extensive audit trail • Automated workflows, access control, storage, and retention • Compatible with multiple file formats Axon View Application • Free app for iOS and Android mobile devices • Allows user to view the camera feed from a paired Axon Body, Axon Body 2, Axon Flex, or Axon Flex 2 camera in real-time • Allows for playback of videos stored on a paired Axon Body, Axon Body 2, Axon Flex, or Axon Flex 2 system • Allows adding meta -data to videos, such as: Category, Title, Case ID, and GPS data Axon Records • Continuously improving automated report writing by leveraging Al and ML on officer recorded video, photo, and audio from BWC, In -Car, Mobile App (Axon Capture), or other digital media • Collaborative report writing through instantly synced workspaces allowing officers to delegate information gathering on scene • Instant access to records allowing detectives to begin their investigation and records clerks to update information exchanges on things like missing people or stolen property as soon as possible • Complete leveraging of Axon Evidence sharing to allow fast, efficient, digital, and Axon Enterprise, Inc. Energy Weapon and Axon System Sale Source Letter Version 38.0 Page 8 Vol.. 3315 Pq. LtL I 17800'N 85TH. STREET SCOTTSDALE; ARIZONA 85255 AXON.COM secure sharing of records and cases to DAs and Prosecutors • Robust API and SDK allows data to be easily ingested and pushed out to other systems—preventing data silos • Deep integration with Axon Evidence putting video at the heart of the record and automating the process of tagging and categorizing digital evidence stored in Axon Evidence • Automatic association of digital evidence to the record and incident through Axon Evidence integration • In context -search -of master indexes•(people, vehicles, locations, charges)— promoting efficient report writing through prefilling of existing data which promotes clean and deduped data in the system • Quick views for users to track calls for service and reports in draft, ready for review, kicked back for further information, or submitted to Records for -archiving. • Federal and State IBRS fields are captured and validated -censuring the officer knows what fields to fill and what information needs to be captured • Intuitive validation ensures officers know what information to submit without being burdened by understanding the mapping of NIBRS to state or local crime codes • Ability to create custom forms and add custom fields to incident reports—allowing your agency to gather the information you find valuable • Software as a Service (SaaS) delivery model that allows agencies to write, manage, and share digital incident reports without local storage infrastructure or software needed • SaaS model reduces security and administration by local IT staff: no local installation required • Automatic, timely security upgrades and enhancements deployed to application without the need for any local IT staff involvement • Securely share records and cases with other agencies or prosecutors without creating copies or requiring the data to leave your agency's domain of control • Controlled access based on pre -defined users, groups, and permissions • Password authentication includes customizable security parameters: customizable password complexity, IP -based access restrictions, and multi -factor authentication support • Security Testing: Independent security firms perform in-depth security and penetration testing • Reliability: Fault- and disaster -tolerant infrastructure in at least 4 redundant data centers in both the East and West regions of the United States • Chain -of -Custody: Audit logs automatically track all system and user activity. These logs cannot be edited or deleted, even by account administrators and IT staff Axon Standards • Internal affairs and professional standards reporting • Customizable information display, including custom forms • Customizable workflows and user groups • Automated alerts • Compatible with digital documents, photos, and videos • Connection with Transcription (beta) • Shared Index with evidence.com and Records • Data Warehouse allowing custom summary reports and integration into 3rd party Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 38.0 Page 9 Vol. D3J Pg. YC;fl "'k > 17b00..N 85TH STREET SCOTTSDALE, ARIZONA j35255 AXON.COM analytic tools. • Workflow analytics to provide SLA on throughputs • Integration with the TASER 7 energy weapon for automatically pulling firing logs (alpha) • Available as an option for Axon Records • Automatically bundled with Officer Safety Plan 7+ Axon Professional Services • Dedicated implementation team • Project management and deployment best practices aid • Training and train -the -trainer sessions • Integration services with other systems Axon Support Engineer: • Dedicated Axon Regional/Resident Support Engineer Services • Quarterly onsite visits • Solution and Process Guidance custom to your agency • White -Glove RMA and TAP (if applicable) Service for devices • Monthly Product Usage Analysis • Resident Support Engineer also includes onsite product maintenance, troubleshooting, and beta testing assistance Axon Customer Support • Online and email -based support available 24/7 • Human phone -based support available Monday—Friday 7:00 AM -5:00 PM MST; support is located in Scottsdale, AZ, USA • Library of web inars- available 24/7 • Remote -location troubleshooting Ak AXON Axon Brand Model Numbers 1. Axon Body 3 Camera Model: 73202 2. Axon Flex 2 Cameras: • Axon Flex 2 Camera (online) Model: 11528 • Axon Flex 2 Camera (offline) Model: 11529 3. Axon Flex 2 Controller Model: 11532 4. Axon Flex 2 USB Sync Cable Model: 11534 5. Axon Flex 2 Coiled Cable, Straight to Right Angle, 48" (12 m) 6. Axon Flex 2 Camera Mounts: Axon Enterprise. Inc. Energy Weapon and Axon System Sole Source Letter Version 38.0 Page 10 Vol. 91�315 P9• `�= 17800 N.85TH STREET SCOTTSDALE, ARIZONA 85255 AXON.COM • Oakley Flak Jacket Kit Model: 11544 • Collar Mount Model: 11545 • Oakley Clip Model: 11554 • Epaulette Mount Model: 11546 • Ballcap Mount Model: 11547 • Ballistic Vest Mount Model: 11555 7. Universal Helmet Mount Model: 11548 8. Axon Air System with Axon Evidence (Evidence.com) 5 -Year License Model: 12332 9. Axon Body 2 Camera Model: 74001 10. Axon Flex 2 Controller and Axon Body 2 Camera Mounts: • Z -Bracket, Men's, Axon RapidLock Model: 74018 • Z -Bracket, Women's Axon RapidLock Model: 74019 • Magnet, Flexible, Axon RapidLock Model: 74020 • Magnet, Outerwear, Axon RapidLock Model: 74021 • Small Pocket, 4" (10.1 cm), Axon RapidLock Model: 74022 • Large Pocket, 6" (15.2 cm), Axon RapidLock Model: 74023 • MOLLE Mount, Single, Axon RapidLock Model: 11507 • MOLLE Mount, Double, Axon RapidLock Model: 11508 • Belt Clip Mount, Axon RapidLock Model: 11509 11. Axon Fleet Camera • Axon Fleet 2 Front Camera: 71079 • Axon Fleet 2 Front Camera Mount: 71080 • Axon Fleet 2 Rear Camera: 71081 • Axon Fleet 2 Rear Camera Controller: 71082 • Axon Fleet 2 Rear Camera Controller Mount: 71083 • Axon Fleet Battery System: 74024 • Axon Fleet Bluetooth Dongle: 74027 12. Axon Signal Unit Model: 70112 13. Axon Dock Models: • Axon Dock — Individual Bay and Core for Axon Flex 2 • Axon Dock — 6 -Bay and Core for Axon Flex 2 • Individual Bay for Axon Flex 2 Model: 11538 • Core (compatible with all Individual Bays and 6 -Bays) Model: 70027 • Wall Mount Bracket Assembly for Axon Dock: 70033 • Axon Dock — Individual Bay and Core for Axon Body 2 and Axon Fleet Model 74009 • Axon Dock — 6 -Bay and Core for Axon Body 2 and Axon Fleet Model 74008 • Individual Bay for Axon Body 2 and Axon Fleet Model: 74011 • Axon Signal Performance Power Magazine (SPPM) Model: 70116 Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 38.0 Page 11 Vale -J0 pg, L 17800 N 85TH STREET SCOTTSDALE; ARIZOl✓A 85255 AXON.CO M ALL AXON Axon Brand Model Numbers 1. Axon Body 3 Camera Model: 73202 2. Axon Flex 2 Cameras: • Axon Flex 2 Camera (online) Model: 11528 • Axon Flex 2 Camera (offline) Model: 11529 . 3. Axon Flex 2 Controller Model: 11532 4. Axon Flex 2 USB Sync Cable Model: 11534 5. Axon Flex 2 Coiled Cable, Straight to Right Angle, 48" (1.2 m) 6. Axon Flex 2 Camera Mounts: • Oakley Flak Jacket Kit Model: 11544 • Collar Mount Model: 11545 • Oakley Clip Model: 11554 • Epaulette Mount Model: 11546 • Ballcap Mount Model: 11547 • Ballistic Vest Mount Model: 11555 • Universal Helmet Mount Model: 11548 7: -Axon Body 2 Camera Model: 74001 8. Axon Body 2 Camera Mounts: • Axon RapidLock Velcro Mount Model: 74054 9. Axon Flex 2 Controller and Axon Body 2 Camera Mounts: • Z -Bracket, Men's, Axon RapidLock Model: 74018 • Z -Bracket, Women's Axon RapidLock Model: 74019 • Magnet, Flexible, Axon RapidLock Model: 74020 • Magnet, Outerwear, Axon RapidLock Model: 74021 • Small Pocket, 4!'(10.1 cm), Axon RapidLock Model: 74022 • Large Pocket, 6" (15.2 cm), Axon RapidLock Model: 74023 • MOLLE Mount, Single, Axon RapidLock Model: 11507 • MOLLE Mount, Double, Axon RapidLock Model: 11508 • Belt Clip Mount, Axon RapidLock Model: 11509 10. Axon Air System with Axon Evidence (Evidence.com) 5 -Year License Model: 12332 11. Axon Fleet 2 Camera • Axon Fleet .2 Front Camera: 71079 • . Axon Fleet 2 Front Camera Mount: 71080 • Axon Fleet 2 Rear Camera: 71081 Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter_Vm n 38.0 Page 12 Vol. 3 -- Pg. 17800 N 85TH STREET S.COTTSDALE, ARIZONA 85255 AXON.COM • Axon Fleet 2 Rear Camera Controller: 71082 • Axon Fleet 2 Rear Camera Controller Mount: 71083 • Axon Fleet Battery System: 74024 • Axon Fleet Bluetooth Dongle: 74027 12. Axon Signal Unit Model: 70112 13. Axon Dock Models: • Axon Dock — Individual Bay and Core for Axon Flex 2 • Axon Dock — 6 -Bay and Core for Axon Flex 2 • Individual Bay for Axon Flex 2 Model: 11538 • Core (compatible with all Individual Bays and 6 -Bays) Model: 70027 • Wall Mount Bracket Assembly for Axon Dock: 70033 • Axon Dock — Individual Bay and Core for Axon Body 2 and Axon Fleet Model 74009 • Axon Dock — 6 -Bay and Core for Axon Body 2 and Axon Fleet Model 74008 • Individual Bay for Axon Body 2 and Axon Fleet Model: 74011 Axon Product Packages 1. Officer Safety Plan: includes an X2 or X26P energy weapon, Axon camera and Dock upgrade, and Axon Evidence (Evidence.com) license and storage. See your Sales Representative for further details and Model numbers. 2. Officer Safety Plan 71ncludes a TASER 7 energy weapon, Axon Body 3 camera, Axon Dock, Axon .Camera and Dock upgrade, Axon Evidence (Evidence.coni) licenses and storage, and Axon Aware, and Axon Records Core. 3. Officer Safety Plan 7 Plus: Includes a TASER 7 energy weapon, Axon Body 3 camera, Axon Evidence (Evidence.com)-licenses and, storage; Axon Records Core, Axon Aware +, Axon Auto -Tagging Services, Axon Performance, Axon Citizen for Communities, Axon Redaction Assistant, and Axon Signal Sidearm. 4. TASER 7 Certification: Pays for TASER 7 program in installments over 5 years including access to Evidence.com for energy weapon program management, annual training cartridges, unlimited duty cartridges and online training content. 5, TASER Certification Add -On: Allows the agency to pay an annual fee to receive an annual allotment of training cartridges, unlimited duty cartridges and online training content. 6. TASER 7 Certification with Virtual Reality (VR): Pays for the TASER 7 program in installments over 5 years including access to Evidence.com for energy weapon program management, annual training cartridges, unlimited duty cartridges, online training content, and VR training. 7. TASER Assurance Plan (TAP): Hardware extended warranty coverage, Spare Products, and Upgrade Models available for the X2 and X26P energy weapons, and the TASER CAM HD recorder. (The TAP is available only through Axon Enterprise, Inc.) 8. TASER 60: Pay for X2 and X26P energy weapons and Spare Products in installments Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 38.0 Page 13 Vol. 33 p9. eco .17.800 N 85TH STREET SCOTTSDALE; ARIZONA 85255 AXON.COM over 5 years. 9. Unlimited Cartridge Plan: Allows agency to pay an annual fee to receive annual training cartridges, unlimited duty cartridges and unlimited batteries for the X2 and X26P. 10. TASER 60 Unlimited: Pay for X2 and X26P energy weapons and Spare Products in installments over 5 years and receive unlimited cartridges and batteries. 11. TASER 7 Close Quarters Dock Plan: Pays for TASER 7 Close Quarters Plan over a 5 - year period in installments including access to Evidence.com for energy weapon program management, rechargeable batteries, annual cartridge shipments, unlimited duty cartridges, and access to online training. AUTHORIZ�D'DISTRIBUTOR FORT" SOLE AUTHORIZED REPAIR:F�ICILITY s�AXON'BRAND CAMERASANU', I:Ab R ' "' FOR AXON BRANDCAMERAS AND t3RAND ENERGY WEAPON"PRODUCTS TASER BRAND ENERGY WEAPON` Y PRODUCTS f Axon Enterprise, Inc. Axon Enterprise, Inc. 17800 N. 85th Street, Scottsdale, AZ 85255 17800 N. 85" Street, Scottsdale, AZ 85255 Phone: 800-978-2737 Phone: 800-978-2737 Fax: 480-991-0791 Fax: 480-991-0791 Please contact your local Axon sales representative or call us at 1-800-978-2737 with any questions. Sincerely, Josh Isner Chief Revenue Officer Axon Enterprise, Inc. Android is a trademark of Google, Inc, BLACKHAWKI is a trademark of the Blackhawk Products Group, Bluetooth is a trademark of the Bluetooth SIG, Flak Jacket is a trademark of Oakley, Inc, Pod touch is a trademark of Apple Inc., IOS is a trademark of Cisco, LTE Is a trademark of the European Telecommunications Standards Institute, Safariland is a trademark of Safariland, LLC, Shoei is a trademark of Shoel Co., Ltd., VELCRO is a trademark of Velcro Industries, B.V., and Wi-F is a trademark of the Wi-Fi Alliance. The Delta Logo, the Axon + Delta Logo, Axon, Axon Aware, Axon Citizen, Axon Evidence, Axon Flex, Axon Interview, Axon Records, Fleet, X2, X26, TASER 7, TASER, and the Lightning Bolt in Circle Logo are trademarks of Axon Enterprise, Inc., some of which are registered in the US and other countries. For more information, visit www.axon.com/legal. All rights reserved. © 2021 Axon Enterprise, Inc. Axon Enterprise, Inc. Energy Weapon and Axon System Sole Source Letter Version 38.0 Page 14 Vol. 335 P9• L 1 s, Brazos County ori � io' Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 BRAZOSCOUNTY. BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: June 8, 2021 RFQ NUMBER: 22-002 TITLE: Independent Auditor Services for Brazos County REQUESTING DEPARTMENT: Purchasing APPROVAL SIGNATURE: Duane Peters, County Judge DATE APPROVED: g/-J—n aj von. 33--2 ORDER VACATING ROAD ("Order") STATE OF TEXAS § COUNTY OF BRAZOS § WHEREAS, the Brazos County Commissioners Court desires to close, abandon, and vacate a public road upon the following tract: All that certain, lot, tract or parcel of land being 0.608 of one acre of land situated in the Isaiah Curd League, Abstract No. 11, Brazos County, Texas, and being a part of a Called 147.94 acre tract of land as described in a Warranty Deed to Feather Crest Egg Company as recorded in Volume 806, Page 456, Deed Records of Brazos County, Texas, said tract further being all of that portion of said Feather Crest Egg Company tract that lies within the apparent right of way of Democrat Road (by use and occupation), said 0.608 acre tract being more particularly described by metes and bounds in Exhibit A, attached hereto and incorporated herein by reference; WHEREAS, Texas Transportation Code §251.001 defines "abandon" as to "relinquish the public's right of way in and use of the road" and defines "vacate" as to "terminate the existence of the road by direct action of the commissioners court of a county". TEXAS TRANSPORTATION CODE §251.001 (1) and (3); and WHEREAS, Texas Transportation Code §251.051(a)(1) states "the commissioners court of a county shall order that public roads be laid out, opened, discontinued, closed, abandoned, vacated or altered." TEXAS TRANSPORTATION CODE §251.051 (a) (1); and WHEREAS, Texas Transportation Code §251.051(b)(1) states "a unanimous vote of the commissioners court is required to close, abandon, or vacate a public road." TEXAS TRANSPORTATION CODE §251.051(b)(1); and WHEREAS, no person that owns property that abuts the public road being closed, abandoned and vacated has attempted to enjoin the entry or enforcement of this order. TEXAS TRANSPORTATION CODE §251..058(a)(1); and WHEREAS, the public road being closed, abandoned and vacated does not provide the only ingress or egress to any property adjacent to it. TEXAS TRANSPORTATION CODE §251.058(a)(2); and WHEREAS, title to the public road being closed, abandoned and vacated to the center line of the road will vest on the date this order is signed by the county judge in the owner of the property that abuts the road being closed, abandoned and vacated, and a copy of this order shall be filed in the deed records of the county and serves as the official instrument of conveyance from the county to the owner of the abutting property. TEXAS TRANSPORTATION CODE §251.058 (b). NOW, THEREFORE, IT IS ORDERED, upon proper notice and announcement as required by law, and upon motion duly made and seconded, and passed by a unanimous vote, as indicated by the signatures of the County Commissioners below, the public road upon the following tract is hereby closed, abandoned and vacated: Vol. �3`✓ Pg.�10�1 STATE OF TEXAS COUNTY OF BRAZOS This instrument was acknowledged before me on , 2021, by Duane Peters, County Judge of the County of Brazos, Texas, a Politic Subdivision of the State of Texas. zp°ueko MARSHAANDERSON * * NOTARY PUBLIC STATE OF TEXAS e MY COMM. EXP. 02/15/2023 NOTARY ID 13189685-8 STATE COUNTY OF BRAZOS �k' 0"' 1, a'L,) Notary P hlllc, State of Texas This instrument was acknowledged before me on , 2021, by Steve Aldrich, Commissioner Pct.1 of the County of Brazos, Texas, a Potical Subdivision of the State of Texas. �p�aArFUB�c MARSHAANDERSON * t NOTARY PUBLIC STATE OF TEXAS MY COMM. EXP. 02/15/2023 NOTARY ID 13189885-8 STA COUNTY OF BRAZOS Notary P bRc, State of Texas This instrument was acknowledged before me on , 2021, by Russ Ford, Commissioner Pct. 2 of the County of Brazos, Texas, a RolitfsaINSubdivision of the State of Texas. �pttsvvus� MARSHAANDERSON * NOTARY PUBLIC STATE OF TEXAS MY COMM. EXP. 02/15/2023 OFPp NOTARY ID 13189685-8 COUNTY OF BRAZOS Notary ublic, ate of Texas . This instrument was acknowledged before me on _— , 2021, by Nancy Berry, Commissioner Pct. 3 of the County of Brazos, Texas, a Politk& Subdivision of the State of Texas. 2p10Y PUBGc MARSHAANDERSON �n f NOTARY PUBLIC STATE OF TEXAS l J MY COMM. EXP. 02/15/2023 Notary P c, State of Texas STATE OF TEXAS COUNTY OF BRAZOS _ This instrument was acknowledged before me onVi.rr�..�® 2021, by Irma Cauley, Commissioner Pct. 4 of the County of Brazos, Texas, a PolitloalSubdivision of the State of Texas. Notary Pub St to of Texas Vol. Po r, � N ISAIAH CURD LEAGUE A 11 attic. �0. i .PART OF FEATHER' CREST 4" TKVOTBlblSS EGG COMPANY' �'. DSC in CONWM VOL 806, PG. 456 46%� cCro-7r'BFARS ' D.R.B.C,T. v 5J756JOE 3J9' v , BRASS° DISC IN CORETE aUX 0 T.Dor VOCREiE NaWMENT N: ta276,131.52'Er JLS74677.74- S BEARS . &aw-ABAlYDomovT s JGTG+r' w LTG SP��f X12 aepe ACRES (24473 Sid, TT.) �t'Q�• �i� Q! 9eadrat-dr canAesshoven hereon are hued on theTeaas CoordWleSyslem• W V * 4 Centrallme(e203),NAD83p013L EPOCH 2d1Am,All dlstan—dmwuare—fa¢, O values and maybe convened In gr(dlrydllding 6r a combined scale fall., of 1.00012. V 1 � u J1, 5Y ADj• 1,. Chad A. pond, do hereby certify that the foregoing pial represents a soMy PART Of •J 1�. performed on the ywnd under mysupervislon on 0i/25/2f, and meets w exceeds. k Z. dee minimum professional and technical standards promulgated by the Team Board FEATHER CREST of Nefessloral Engineers and la rdS.ryeloss.SubJ xttomenotesshown hereon. VOL.•806, MPG N 56� D.R.B.0 T. �P. t� OF T S 9072'58' W y?G:'cd 79.29' ;�... p CHAD -A GUUCK' ,��•j.b '�j'y� ��i Gt:•%Gym I_/z•LI ..v.. w•• 100 0 100 200 , oaaasmmt ' ��.. •Bo21' .,: ceegldered Pr.teuranal land Surveyor. 9� o ' FOUNA 8" WOOD FENCE POST " t "" y , •" „ , ; ' TeauftcgiuratbnHo.601t ........ a _ TcaasSurveyM.Ho.s0194%0 w SCALE :1" =100' c - my drE °ip"ry'" DtiWPn.H' .bight-of-WayAbandonment .... -- aa�ol+c r '-' - mr®rt-p i Y . p of Democrat Road .. d (: z i C CflllietB .Engineering FOR ' & Design .Brazos County Road & Bridge °�Oc° ! rmnarvrvlrraromn 11 �11i ro.nu s>sme.nl' samastatpwoe.rro a,Boe ACRES ••^�• i ISAIAH CARD LEAGUL•, I .uua S Cod=a. I DEMOCRAT ROAD -: i'DinaOudressm I , .. . ARSTRACPl1 ...-- io"vmro BRAZOS COUNTY, -- t TEXAS ..�........:...�•..•1w• iINE•DATA .' :..� ..: SEGMENT DIRECTION . 'LENGTH L1 N 70-68'24'E7 3258' La: `. N'GJ'Z4'21'E' 64.23' L3 N 6J' 12'27—E 9394' L4 N 66•.w as, E 0525 L5 N 67`43' WE 7&22' .. L6.•: N70•-18'-DO'E 51.45' V N 77'25' 58'E ...JS06' ' L8 S 1725• II' W =M.. L9 S 70' 10' 21' W . 5500' LIU .' S BG'24•*40' w 121.21' .. LIT S 66.57'28' W 10A69' 'L12 S 65.55'•b1' W BLDG' (24473 Sid, TT.) �t'Q�• �i� Q! 9eadrat-dr canAesshoven hereon are hued on theTeaas CoordWleSyslem• W V * 4 Centrallme(e203),NAD83p013L EPOCH 2d1Am,All dlstan—dmwuare—fa¢, O values and maybe convened In gr(dlrydllding 6r a combined scale fall., of 1.00012. V 1 � u J1, 5Y ADj• 1,. Chad A. pond, do hereby certify that the foregoing pial represents a soMy PART Of •J 1�. performed on the ywnd under mysupervislon on 0i/25/2f, and meets w exceeds. k Z. dee minimum professional and technical standards promulgated by the Team Board FEATHER CREST of Nefessloral Engineers and la rdS.ryeloss.SubJ xttomenotesshown hereon. VOL.•806, MPG N 56� D.R.B.0 T. �P. t� OF T S 9072'58' W y?G:'cd 79.29' ;�... p CHAD -A GUUCK' ,��•j.b '�j'y� ��i Gt:•%Gym I_/z•LI ..v.. w•• 100 0 100 200 , oaaasmmt ' ��.. •Bo21' .,: ceegldered Pr.teuranal land Surveyor. 9� o ' FOUNA 8" WOOD FENCE POST " t "" y , •" „ , ; ' TeauftcgiuratbnHo.601t ........ a _ TcaasSurveyM.Ho.s0194%0 w SCALE :1" =100' c - my drE °ip"ry'" DtiWPn.H' .bight-of-WayAbandonment .... -- aa�ol+c r '-' - mr®rt-p i Y . p of Democrat Road .. d (: z i C CflllietB .Engineering FOR ' & Design .Brazos County Road & Bridge °�Oc° ! rmnarvrvlrraromn 11 �11i ro.nu s>sme.nl' samastatpwoe.rro a,Boe ACRES ••^�• i ISAIAH CARD LEAGUL•, I .uua S Cod=a. I DEMOCRAT ROAD -: i'DinaOudressm I , .. . ARSTRACPl1 ...-- io"vmro BRAZOS COUNTY, -- t TEXAS ..�........:...�•..•1w• BEING a 0.668 acre (26,473 square foot) tract of land contained within thin the Isaiah Curd League, Abstract No. 11, Brazos County, Texas, and being part of a rAlled 147.94 acre tract of land described in a Warranty Deed to Feather Crest Egg Compphy as recorded In Volume BbS, Page 456 of the Deed Records of Brazos Count V, Texas, said tract further being all of that portion of said Feather Cre'st Egg CoMpa ny tract that Iles .,Mth in the apparent right-of-way of Democrat Road (by M and occupation), said 0.608 acre tract being more particularly described as follows: BEGINNING at a TxDOT concrete monument found for the Intersection of the apparent north line of said Derno : crat Road and the southeasterly right-of-way lime of State Highway 21 Business (100 foot wided -of- way); from afo'nd5/8-lnch iron rod .9 u ght w bears S 38"16'41" VY, 1.76 feet, .::'THENCE along the apparent northerly line of said Dem6crat Road as fenced; following s' P fo even'(7) calls: N 70*S8'24'E,-o distance of 32.58 feet to a point for comer, N 63' 14' 21".0, a distance of 64.23 feet to a point for comer, N 63.12' 2711 E, a distance of 93.94 feet to 6 point for comer, N 66'081 05" E, a disianice'of 95.25 feet to a point for comer, ...N.67..43'55" E, a distaniebf 79.22feet to a point for comer, N 70' .18'.00" E, a dlitance of 51.45 feet to a point for comer, N 71* 25 58" E, a distance of 35.08 feet to a 4 -Inch TxDOT brass disc in concrete found for the jnteiii.Liton of the apparent northerly line of said Democrat Road with the northwesterly' right-of-way line of State Highway 21(a variable width right-of-way ), from which a found 5/8 -inch Iron rod bears S 38*04.34" E,'3.39 feet, THENCE S 177 25111" W, along the northwesterly right-of-way line of said State Highway il, a distance of 57.52 feet t'o'2 4-inc"h TOOT brass disc In 'concrete found for the Intersection of the northwesterly right-of-way line of said State Highway 21 with the apparent southerly line of sald'Eidmoicrat Road (b ' ..: y use and*�u ation);. THENCE S 70',10' 21" W, departing the northwesterly rIght-of-wa'y line of said State Highway 21 and along the apparent southerly line of said Democrat Road, a distance of 55.06 feet to a fencecorne'r post; .THENacontInbIng along the apparent Southerly line of said Democrat Road as fenced, the following fiviei (S) calls: S 66' 24'481- W, a disiince of 121.21 feet to a point for corn. dr, S 66' 57' 28" A a distance of 104.69 feet to a point for corner, SSS'S '54" a distance 5 W, of 83-06 feet to 6 point for comer; SS2`29'58" W, a distance of 239.36feet to a point for corner; S 50' 12'58'f W, a distance of 79.29 feet to a point for the Intersection of the apparent southerly' line of said Democrat Road with the southeasterly right-of-way line of said State Highway 71 OusIneSS, THENCE N 4V:21'15" E, along the southeasterly right-of-way One of said State.1-11ghway 21 Business a distance of 28192 feettothe -P0INt00BEGINNING, ' co'ntalningo.608 acres (26,473 square feet) of land, more or less. 0. U Rlght-of_wayAbandonrnent- :Engineering of Democrat Road' FOR &DL hsign Brazos CountyCountyRoad Bridge '608 ACRES - ISAIAH CURD LEAGUE, 3 A4F17tACT 14 ,-row BRAZOS COUMT, M -TEXAS CNDiFRYOURSELF r tEGALonmvn6Pi No STATI V[=C MECT MiOK NUUII03 WVMM(AUJ1%9MW U.1 Cam= 1DEMOCRATROAD Ad& %CNISMI Pie midufi% '62 02 of Application for Tax Refund �g23�5678sa,,� Overpayments or, Erroneous Paymentsn _ .__... ----- • -- •— - -- • --------.. Copection Office Name Phan. (area Code tr&(rTer)B�OS county Address, Qty, State, ZIP Code �s� • .•: ��V Colletling Tax Por (taxing unfu) aa�9.�S:,iTy^^ ��•�ytcT�T7•-, ••__••��-•�4m.Yt.Gamic:sva7-^'Z`:r.,aa+5:l�xc�.r�f12Te..u:.vC.uuxcXiY4:;lt9.�°JPrTi..�•+tivaf:'riuGrraenn: JSez•.-n. �¢artMa.CrxJ©'+Lu!•anitN]c�.ec aA24el'Tr GENERAL INFORMATION: This application Is for use In requesting a tax refund pursuant to Tax Code Section 31.11 and Comptroller Rule 9.3039.To apply for a tax refund, the taxpayer or representative must complete Sections 1 through 5 of this application. The refund check will be made payable to the taxpayer and mailed to the taxpayer address provided below. FILING INSTRUCTIONS: This document and all supporting documentation must he filed with the tax collector of the taxing unit for which you are requesting a refund. Do not file this document with the Texas Comptroller of Public Accounts. A directory with contact Information for county tax offices may be found on the Comptroller's website. Name —�—- j —wr Vy —�—F V4 11 ■.��—�cF� —��c.� iJ �. _ —__— _..._.. _. _ ,— —_... Y_ —_— _�13��-9_x_7.__Lo Pr(jmaryPho Number(areamdeandnumhed EmallAddress• Mailing Address, CI St LP Code Mirel A ■■ • t ■ - ■ .Him I RE IMawl 111M Provide the Information below if an agent has been appointed underTax Cade Section 1.111 to represent the taxpayer for tax matters. Attach a completed and signed Form 50-162,Appointment ofAgent forPiopertyTaxMotters, If the form has not been filed with the appraisal district Individual taxpayers handling tax matters on their own behalf skip to section 3. Name of Authorized Representative Title of Authodzed Representative Primary Phone Number (urea code andnumber) Email Address* Mailing Address, Qty, State, ZIP Code Appraisal District Account Number + Tax HeceiptNumber 7 7 Location Address, City, St fgp Legal Description Watford copy of the tax bill ar toxrecelpo.- Form developed by; Texas Comptrallerof Public Accounts, Property Tax Assistance Division fnradditional copies, visit: comptrollertexas.gov/taxes/property-tax 50-181-4-10f[2 Application for Tax Refund Overpayments or Erroneous Payments Form So -181 Complete the tax payment Information requested below for each taxing unit from which refund Is requested. A separate document containing the same Information may be attached for additional taxing units, If necessary. Taxpayers Reason for Refund (attach supporting documebtatfon) I hereby apply for the refund of the above described taxes and certify that the information I have given on'this form Is true and'correct. here: _:��_ Qlin. here * ' Print?axpayer Name , ; g here___._.......-- TaxpayerSignalure Date If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state Jail felony under Texas Penal Code, 537.10. If the collector does not respond to this applicatlon on or before the 90th day after the date the application form Is filed with the collector, this application Is -presumed to have been denied. The taxpayer may file suit against the taxing unit in the district court to compel payment of the refund if it is riled not later than the 60th date after the collector denies the appllcation. 'See Government Code Section 557,137 regarding confidentiality of email addresses. FOR COLLECTOR USE ONLY This tax refund is Approved M Disapproved print here sign herel' T alit P tNamean e Authorized Officer Date print here O Print Name andIntle sign here -- Collector(:) ofTaxing Unit(s) for Refund Applications Over (Insert amount for which Date governing body approval Is required under Tax Code Section 31.1 U For additional copies, visit: comptroiler.texas.govltaxes/property-tax Paget Jeff and Melody Braun 1935 Spanish Moss Dr. College Station, Texas 77845 A0fil'21, 2021 Brazos County Tax Office 4151 County Park Ct. Bryan, Texas 77802 Re: 2020 Taxes PID#417890 Dear Sirs: I am writing to request a refund in the sum of $5.4.45 for. fees assessed- for the late payment of our 2020 property taxes. On August 26, 2020 we purchased a newly constructed home from Pitman Custom Homes. 'in March 2021 we received a solicitation from Texas Property Tax Loans showing we had an outstanding balance due for our property taxes (see attached). I pulled out our closing statement from the purchase of the property and I saw a credit for the taxes,. so I thought:the Title Company had collected and paid the taxes. `1 went by the title company to see if I could confirm d they paid.. the taxes and they explained -'that they were just showing a credit for the portion -of those taxes that should; have been paid by the builder. She said at the time of our closing the tax• statements had not been sent outyet so they did not actually collect those sums. ; I then went to Brazos County Tax Office and paid the taxes due. I am enclosing our receipt. 1 explained to the clerk that we never received a tax statement. She printed a copy of the -tax statement that reflects it was sent to Pitman Custom Homes instead of to us. The Tax Office said that the address was not changed in their records to 1935 Spanish Moss Dr. until January 21, 2021. I then went to the Brazos County Appraisal District office. They confirmed that they did not send the tax statement to us, but sent it to Pitman Custom Homes. They did not change the address on our account until 12/1812020, which was long after the tax staternent was sent out. We are asking that the penalties and late fees be waived. We never received a copy'of the tax statement and I mistakenly believed that the taxes were paid by the Title Company. We have never had a late tax payment. I am including that tax receipt that shows tha full amourit paid for the -taxes. Thank you for your consideration. Melody R. Br un _ Vol. 4`g / WE CAN HELP BY PROTECTING YOUR PROPERTY. BRAUN MELODY ROYALL & JEFFREY LONG 1935 SPANISH MOSS DR COLLEGE STATION, TX 77845-6689 Pltlll"Ir"I'iitllllllilllill!"°II IIIII°Illilllrli'l Illlillll Dear Sir or Madam, Are your-proper-ty taxes-tunpaid?4f-so,-wit-"vepj-passing rnonth,.the. _ amount owed to the county continues to Increase with additional penalties and interest. Texas Property Tax Loans can help you with this burden by helping homeowners and businesses manage their cash flow and maintain financial flexibility by restructuring their tax payments. Since 2006, we have helped thousands of Texans and have an A+ rating with the Better Business Bureau. Contact us today at 866.433.5SS7 so we can help you. We are available Monday through Friday, 8:00 AM - 5:00 PM, and Saturdays by appointment. You can also apply online at www.texasproper,44axicans.com. • Applications over the phone and same day approvals in most cases • No credit checks and no money out of pocket • Simple interest loans with no pre -payment penalties We look forward to speaking with you, and finding a specialized solution to help you. Sincerely, Manuel Longoria Chief Operating Officer I Texas Property Tax Loans TEXAS PROPERTY " TAX LOANS YOUR TAX OFFICE MAY OFFER DELINQUENT TAX INSTALLMENT PLANS THAT MAY BE LESS COSTLY TO YOU. YOU CAN REQUEST INFORMATION ABOUT THE AVAILABILITY OF THESE PLANS FROM THE TAX OFFICE _PROPERTY ADDRESS 1935 SPANISH MOSS DR ACCOUNT NUMBER 417890 DELIQUENT TAXES $2,416.72 BEST DEAL GUARANTEED We match any licensed • • • Cjp•Lr/:fit-liPl=197/ll4i� offer and beat total fees by $100 0NMLS #s 1041848,1173175, 898883 Property taxinfoloratIor}Is public record and supplied to usby Wng dnthoritle& Ifyou hive paidyour b= in fidl since the timewe reaelvedthe informztlon, or are 65 or older orarpmaldngsplit pgrnent%please disceganithis lettesTexas Property Tax Loans is not a governmental entity buta private Texas company, o@ering the taxpayer an alternative pmperty tax payment solution. Tan due, payments, and approval may vary based on title Lotes, court cost; attorneys6ees, and other fictors/resttictions for their prequalified o&et ESPANOL POR OTRO LAD® Vol. 3 5,5 Pg.1�� sKRISTEEN ROE, CTA BRAZOS COUNTY TAX OFFICE ;r EClvEmElltT ivutgtFttc; r: 100074 Phone: 979-775-9930��qq pp�� W�� : Fax: 979-776-9938 20 0 rAx S 1y- ATE19f1ENr1 :>' :,1'.P,R„OPER3V {D'fd ltil ER'r: ,..,..s., - - - 417890 www.brazostax.ors IS'. Ei$IADDRESS PROPERTY DESCRIPTION :;PYf�OP.ER7YEOGIAP,WICtJ�3�'� tr: r ' -... . 604��8-0308 0740 Owner ID: 498299 Pct: 100.000% 1 THE CROSSING AT LICK CREEK PH 3,131-06J PITMAN CUSTOM HOMES LP 8, LOT 74 P�RQPERT,Y,.MSI 15-T O;CkTlOh1+ �',t % PITMAN JAMES & COURTNEY ! 1935 SPANISH MOSS DR ,' PO BOX 11900 ! COLLEGE STATION, TX 77842-1900 Acreage: 0.0000 Type: R LAryD hU1RKET VALUE IMPROVEMENT MARKET VALUE AGf11MBER USE VALUE' AGf11MSER MARKET ASSESSED VALUE; 2,597.41 June 2021 100 000 0 „— _ 0 _ 0 „ __ _ 100000 Appraised Value: 100,000 100% Assessment Ratio '•'' Taxing Unit Assessed Homestead OV65 or DP Other Freeze Year •= vTdkdbId}'WIijf :` ' ;ui:•� ,.-`W�. * Ale ' " e P,el; titres ` $��0� = k4T&k :Dues,• ':i• ♦ -• COLLEGE STATION ISD 100,000 Exemption I Exemption Exemptions and•Ce(II'ng: . • 0 I 0 0 1Q0,000 � 1.229000 _,� �_,r„::• 1,229.00 BRAZOS COUNTY 100,000 0 0! 0 100,000 0.49500D 495.00 CITY OF COLL. STAT. 100f,000 0 . 01 0 100,000 0.534618 534.61 �d �- vo 4 0 r I CITY TAXES REDUCED BY SALES TAX 101.36 COUNTY TAXES REDUCED BY SALES TAX 101.11 Total Taxes Due By Jan 31, 2021 2,258.61 �a'ZpS loyc.br'�. Property taxes In?exas are assessed as of January 1st each year and cover a aonod of ona year from nal date. Tax standas make no provisions for proration: therefore, a °hango of address during lho vont would have ^o affect an the lax liability established on January 1st of the calendaryear. These tax statutas also make no provisions for proraden In case the property Is disposedof during the calendar year. Also, N you owned personal property doacnood on Lho tax slatemani on January 1sl, then you am personally liable forthe taxer. IF YOU ARE 65 YEARS 01: AGI: Oil OLDER OR ARE DISAIII.fD. AND YOU OCCUPYTHE PROPERTY DESCRIBED IN THIS DOCUMENT AS YOUR RI SIDI:NCE HOMI'ST zAr). YOU SHOULD CONTACTTHE APPRAISAL DISTRICT REGARDING ANY ENTrf I J:MI:Nr YOU MAY HAVE. TO A POSTPONEMENT IN THE PAYMENT OF THESE TAXES. Total Tax Duo may TneludeAdditional Penalty up to 20% Inured on April t or Jury 1 of No yosr of dolirauoncy (Tax Code See 33.111 arAdditlonal Late Flltng Penalty of 10% [rax Coda Sae 23.54, Tax Coda Sae2l.IC). Make checks payable to: Penalty & Interest if paid after Jan 31, 2021 November 2020 if Feb ei 202ir '?Y,zP�BlE7d 4lra$; 71 March 2021 9% 2,461.88 April 2021 111/0 2, 607.06 Ma 2021 13°/a 2,662.24 June 2021 15% 2,597.41 IN TACH FII- C ANI) Rat URN vfrTA PAYM'� KRISTEEN ROE, CTA • BRAZOS COUNTY TAX OFFICE BRAZOS COUNTY TAX ASSESSOR. COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 RETURN SERVICE REQUESTED fl� PITMAN CUSTOM HOMES LF PITMAN JAMES &COURTNEYdj . PO BOX 11900t / a -a-1 a I `7 COLLEGE STATION, TX 7784271900 I OliyneriNallieiandAtld ass=�xr PITMAN CUSTOM HOMES LP % PITMAN JAMES & COURTNEY PO BOX 11900 COLLEGE STATION, TX 77842-190 See payment schedule below for fax due. If Paid in 11,110th -' •: SK 1 October 2020 2288.61 November 2020 2 258.61 December2020 2.258.61 January 2021 2 258•.61 Februa 2021 2 416.71 March 2021 2,451.88 April 2021 2 507.06 May 2021 2 55224 June 2021 1 2 597.41 Vol. 335 Pg. 1-16 � - TrueAut°mallon, Inc, Taxes are payable October 1, 2020 and become delinquent an February 1, 2021 TAX. RE C 1. T 04/16/2021 10:25AM KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: BRAUN MELODY ROYALL & JEFFREY LONG 1935 SPANISH MOSS DR COLLEGE STATION, TX 77845-6689 fIR009tty ID Geo 417890 604808-0308-0740 Legal Description THE CROSSING AT LICK CREEK PH 3, BLOCK 8, LOT 74 51f41s::' DBA Name 1935 SPANISH MOSS DR , 3045338 Daft.. ted£j; _ 04-116!202'1 Paymelik"Fy�e��r� P F'ayirfer"r��;Cod��r� � S2 5U7 0fi T.ctaLP�ifid;�7*,G c. ,, Legal Acres_,:+.QcanerNaleadress=s {' 0.0000 BRAUN MELODY ROYALL & JEFFREY LO 1935'SPANISH'MOSS DR – COLLEGE STATION, TX 77845-6689 EFitity�''_, ;Operator. Batch pmccalm 35548 (041621pm) Vold Original Tax •biscnts'3,�:#", P&b .'W! ,, " —W.O ,, ,-, A,mciint` W N 495.00 0.00 Y 54.45 00.00 0.00 549AS N 634.61 0.0D 58,81 0.00 0.00 693.42 N 1,229.00 0,00 136.19 0.00 0.00 1,384.19 2,507.06 Balance Due As Of 0411612021: .00 t epoflption � :a;; � . i'`e i { i ual Ainoi%n! 2507.05 2507.06 159617-r Id' 2,507.06; Page; 1 Recelptissued in Accordance with Section 31.075 or the Texas Property Tax Code r w�anuo Year -.:':Rate Taxable Value Stmt # BRAZOS COUNTY 2020 0.49500 100,000 100074 CITY OF COLL STAT. 2020 0.53462 100.000 100074 COLLEGE STATION ISD 2020 1.22900 100,000 100074 Tender Details Check 117 ;Operator. Batch pmccalm 35548 (041621pm) Vold Original Tax •biscnts'3,�:#", P&b .'W! ,, " —W.O ,, ,-, A,mciint` W N 495.00 0.00 Y 54.45 00.00 0.00 549AS N 634.61 0.0D 58,81 0.00 0.00 693.42 N 1,229.00 0,00 136.19 0.00 0.00 1,384.19 2,507.06 Balance Due As Of 0411612021: .00 t epoflption � :a;; � . i'`e i { i ual Ainoi%n! 2507.05 2507.06 159617-r Id' 2,507.06; Page; 1 Recelptissued in Accordance with Section 31.075 or the Texas Property Tax Code r w�anuo - ' bate: 5/13/2021 ' - Tor, Brazos County Commissioners Court.. 200 S. Texas Ave, #218. , Bryan, TX 77803 Attn: General Counsel Subject: Refund of P&I paid on the property tax dues Respected Officer, I am writing this letter to request the refund of P&I paid on the property taxes for 1725 Harvey Mitchell Pkwy S 1922, College Station TX 77840. We closed the above-mentioned property on Oct 151, 2020. We never received any property tax statement to know about the tax amount to pay and due dates. It seems like the property tax statement was sent to the previous owner instead of us (This was confirmed by the Brazos county office when we called inj The reason we got to know when started receiving letters from third party offering to pay this and called to get the details. i I was advised to pay the tax along with P&I and then seek refund, which we paid on 3/22/2021. 1 am writing this letter along with necessary forms to request the refund for P&I amounf we'ended up paying. Thank you for your consideration, Best Regards, �1 Rajat Deepak Malani 6151 S Telluride St, Aurora CO 80016 303-400-7028 Vol. 335 Pg.1�. MAY 2021 cD ' . grazos County �rl Auditor OMCs Application for Tax Refund Overpayments or Erroneous Payments BRAZOS COUNTY TAX OFFICE Collection Office Name 4151 COUNTY PARK CT, BRYAN, TX 77802 979-775-9930 Phone (area code ondaumbed Address, Gry, State, ZIP Code Brazos Co, City of Bryan, City of College Stat, Bryan ISD, College Stat ISD, Emg Svs#1,2,3,4, City of Kurten, Navasota ISD CollectingTax For (taxing uaks) GENERAL INFORMAMON:This application Is for use In requesting a tax refund pursuant to Tax Code Section 31.11 and Comptroller Rule 9.3039. To apply fora tax refund, the taxpayer or representative must complete Sections l through S of this application. The refund check will be made payable to the taxpayer and mailed to the taxpayer address provided below.. HUNG INSTRUCTIONS: This document and all supporting documentation must be filed with the tax collector of the taxing unit for which you are requesting a refund. Do not file this documentwith theTexas Comptroller of Public Accounts. A directorywith contact information for county taxoffices may be found on the Comptroller's website. SECTION•. • • dl DL PJJTSF�T• D ECP la K IRS PrLA-nta NameafTaxpayer _] 2 0 27 8 1 Lt 8 S C.Otm as 1• ow) Primary Phone Number (area code and number) Email Address' 6%s1 S PrGrb-Dr, co %©616 Mailing Address, Qty, State, ZIP Code S�CTION• • R-'presentjtive Provide the Information below Ifan agent has been appointed under Tax Code Section 1.111 to represent the taxpayer for tax matters. Attach a completed and signed Form 50.162, Appointment ofAgent for Property Tax Matters, if the form has not been filed with the appraisal district. Individual taxpayers handling tax matters on their owri behalf skip to section 3. Name of Authorized Representative Title or Authorized Representative PdmaryPhone Number(area code andnumbed Emad Address• Melling Address, City, State, ZIP Code SECT1QR-3-2roRerty.lofnrpiation.,� Appraisal District Account Number OR '30 327 Tax Receipt Number 17 2S H rt bJ cy M 1'I -CH ELL P0,11 S 1412-2 , CO t-LC4 L sTA-r� o fJ . 1-1 72? Location Address, Qty, State, 21P Code Legal Description (or attach copy ofthe tax bill or tax receipt). 1 -RE L'300DL0rNDS OF Co LLe4G STA -TI , 61_0q 1_37 UNIT- rgQftjy ra�vrs� _.�.-�err.�-- _ -Fez-�aa�uassL�..�.... .. .. _. -�•T �,ar�.a,� Form developed by: Texas Comptroller ofPubrcAccounts, PropertyTaxAssistance Division For additionaicopies, visit- comptrollertexas.gov/taxes/property-tax 5G-18 I.4-211/12 �a.335 Pa.1�L '•S"rr 1••':'°• 'm ,.r ar.L"n, Fr -u y F1'a�• veli ��: ;f_ �' •+aa •A �I�c2ti'b �[�7azRef'ri a'ereayr�ten anr�'oneoQsiPe �nen�s' 's� ;-;'r,���� � ,.+'�"`i`'�� i.� s� s . ''�t•'�'a•� _ •+ o:Form�S�18f Complete the tax payment Information requested below for each taxing unit from which refund is requested. A separate document cabtafning the same information maybe attached for addltional taxing urilts, If necessary. Taxpayer's Reason for Refund (attach supporting documentation) e— 0.100 %.-e VJ M C It C) S•e el Chi' 20 20 was r)e.vev s ko us 000s A-0 aid I)eve-r eNr�eL- -C o>11-+s'e-as6 n ��ri�l o W h� we5dt Qe� u kp SECTI.GN5.'.-Ta-x.. herebyapply.for the refund of the above described taxes and certify that the Information I have given on th[s form Is true and correct print •>,.r here; i' 'ppa �� ...m.�={:�N.1 _..... - --.......t.._._....._......__.-..... _..... _. _.._....._ i.x:i Pdn{tJaxpaye Name;' o:�,T Vit'.••. �{: . - . •.i . . sign:::: here 6... 13120 2A TaxpayerSlgnature Date If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state)ail felony underTexas Penal Code, 937.10. If the collector does not respond to this application on or before the 90th day after the date the application form Is filed with the collector, this application Is presumed to have been denied. The taxpayer may file suit against the taxing unit In the district court to compel payment of the refund if It Is filed not later than the both date after the collector denies the application. 'See Government Code Section 552137 regarding confidentiality of email addresses. FOR COLLECTOR USE ONLY For additional copies, visit•. comptroller.texas.gov/taxes/property-tax Pagel Vol. � P9• TAX RECEIPT 05111/2021 09:38AM ** DUPLICATE ** KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR. 4151 COUNTY PARK CT BRYAN, TX 77802. PAID B'f.-' DEEPAK MALANI 3043327 _M262-14" �101'111-il' 3 'FuV- -13.636.701�- 307143 t67-1-800-0019-1922 0.0000 R RE -e ana tddkess_ MALANI RAJAT DEEPAK E WOODLANDS OF COLLEGE STATION CONDOS, BLDG 19,NIT 190 #1922 DBI. Name. NALULe., I z 1725 HARVEY M HELL PKY S 192.2. 6151 S. TEL1.1.1111RI DE ST AURORA, CO 80016 .8ludili It _y v BRA708 COUNTY 2020 0.49500 147.720 80728 N 731.21 0.00 65.80 0.00 0.00 797.01 COLLEGE STATION ISD 2020 1.22900 147,720 60728 N 1.815.48 0.00 163.40 0.00 0.00 1,978.88 My OF COLL. STAT. 2020 0.63462 147,720' 60728 N 789.74 0.00 71.07 0.00 0.00 8430.81 3,636.70. Balance Due As Of 031=2021: GO'- MULT, ElectronIcChock rp7F6316I1AD6178F140 3636.70 '3036.70 2. T 3,836.70 ehlnes _25235 (PMT Internet EC 03232021) Page: I Receipt Issued in Accordance vath Section 31.075 of the Texas Property Tax Code P p Application for Tax Refund Overpayments or Erroneous Payments n A r—/'_ i.202�?�2�� �+ R RECelve® g1 • v a p APR 2021 �o Aud oro�� wb. 30 collectionofficeName f�Tied area codeandnumber) Aff 57 &rcA,,rY Address, Ory, State, MP Cade CaRecting Tax For (taring units) GENERAL INFORMATION. -This application Is for use in requesting a tax refund pursuant to Tax Code Section 31.11 and Comptroller Rule 9.3039.To apply fora tax refund, the taxpayeror representative must complete Sections 1 through 5 of this appllcatlon.The refund check will be made payable to the taxpayer and mailed to the taxpayer address provided below. FILING INSTRUMNSMIs document and all supporUng,documentatlan rpust be filed with the tax collector of the taxing unit for which you are requesting a refund. Do not file tlils docament wlth-tM Texas Comptroller of Public Accounts. A directoryvrllh contact information'for county tax offices may be faund on the Comptroller's website. W,1101\11,T,6c��-"—"• • /a cs ( 'rA VU 1 —!9 Name oflaxpayer Primary Phone Number (area code andnumbed Email Address' l 3o/ 4 c/JeW a%,L 6W1r6:52 �, 77-7. 3� Mailing Address, City, State, ZIP Code SECTIO • • • Provide the information below [fan agent has been appointed underTax Cade Section 1.111 to represent the taxpayer for tax matters. Attach a completed and signed Form 50-162, Appointment ofAgentfor Property TaxMatters, if the form has not been filed with the appraisal district. Individual taxpayers handling tax matters on their awn behalf skip to section 3. Name of Authorized Representative PrimaryPhone Number (areacode andnumbed Email Address' Title ofAuthorized Representative Mailing Address, City, State, MP Code o C...� PROEM - 0 �3CJ 7 OR Appraisal District Account Number n A Tax Receipt Number 9, Location Address, City, State, ZIP Code Legal Description for attach copy ofthetar bill " tax rece)pU:. ;..-•..'...-.,-.._... frormdeveloped by:TexasComptrollerofPublic Accounts, Property Tax AssistanceDivision For additional copies, visit: comptroller.texas.gov/taxes/property-tax. • 4.20112 Vol. Pg. _!!_L-_ s � 1 z: f ' ...w••N,�;��•Y—,+r��::Ccq.vit='�n7•S{vT•'.Vrf;T IL:'�r-:•^"� ii;. n.;,..titr-. ,t•: f....:.-....�y....;n:..YC _ F ppl�raeloi�fgr�aic8cfuadG:ver�pa enCsoL;;Eir�oneousPa eiils6• _ , _.- �'=' �'� ''• ='� '• '• A �' yfn ...�.:..,r tl :x•:' -$:.e f....,°;,F;.,_.3•r��r.aa:t.•�$�s:.�+.�:i1J,',6`G:�:.:au.;�r_FOfl1�'S0•lal�: S � ' • o Complete the tax payment Informatlon requested below for each taxing unit from which refund Is requested. A separate document containing the same Information maybe attached for additional taxing units, if necessary. , r «,Sx {Nal NO Q497 ?s tno(oFTax i8, fg j n yy .ss�r r 4. _.. r.$ n Jx-i•' -f r.+, t •� r r .J. crtt- P 9 f »i. rMtiT }` :o�W..x'i ate(oHi1+�SZ sg.�r•�>.it«.rlt�)rMill firoml'llil Rcf-iindlsRequcs til_ Pry?�n, S,tt�Ije( ndisfRcyvas[C�.,•;'-',Ta!f;N� fn �1b 1 TaNc9'P(d- •sem uwtt,.s� � w / ; • •4,,y - y r .yrr:' _- t:`, .,'�� :.ar5;:.1'• 'f;..4:!f y'•+��._ 'n' ' t 1, •ter::':..: 1",'...: .':'1:...rl �' ` .ir v- - •r.:•. t,, • _. •; I.: .. :. e.`^' ri 17J'�:f"�t�^•�'' .f - ;._. b..'.PrtMNaineanETide•` ,;.• . ..1 .i�•;_a:. l- •lazpay'eks:Q€si3on•for•Refurfd -alta suppo g ocumeniatlorr)J cxuvurY %/ Q�� �Nw� rry e0� h+�✓ �/=N`r � 70 CS PA,41 7 61e'- -�l..r AUS AN S/ '-.967-1-D,a o .. I hereby apply for the refund of the above describedtaxesand certify �that the Information I have given on this form Is true and correct herne� gjvEg d &,2: / ��t/r/GL�I PdntTaxpayerName X7 sn here ,52" L-ANr.� erSl atureDate If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state fall felony under Texas Penal Code, §37.10. If the collector does not respond to this application on or before the 90th day after the date the application form is filed with the collector, this application is presumed to have been denied. The taxpayer may file suit against the taxing unit in the district court to compel payment of the refund If It Is Ned not later than the 60th date after the collector denies the application. 'See Government Code Section 552.137 regarding confidentiality ofemall addresses. FOR COLLECTOR USE ONLY r Thistaziefundi�' `�:Approvedi E]:Dlfappraved' ; • •4,,y - y r .yrr:' _- t:`, .,'�� :.ar5;:.1'• 'f;..4:!f y'•+��._ 'n' ' t 1, •ter::':..: 1",'...: .':'1:...rl �' ` .ir v- - •r.:•. t,, • _. •; I.: .. :. e.`^' ri 17J'�:f"�t�^•�'' .f - ;._. b..'.PrtMNaineanETide•` ,;.• . ..1 .i�•;_a:. . r,:s:: t`AutfidiludOtflav � '_r '„_ - -+Date ; •'r , . •� . ;F-.,,_• - - _ : � - s .. .:moi.. — : ,� .y "1•''�. •• ••.4';,i• -r^ ..4 , _ .;. ^ 'tfrfnf:NameandTlttesign_ - e- M :, , -�, 'd >'`: • ' . - v* �rao'Z.,..._ ~'C�u ':;.;•. - .. _� •'3 is i;<� r �'f '.••�.:._6 `•1'. •ry 'i. -;, •,� ;''"� ®■V : _ +,etl.'r Y"', r- .'Y.4 V4%:'41 .I _ .lol! e'df axln•Units facR undA Ilmtlo" Oue . riseRamountforwfiijh ectv;(: r g. (1 ch'' • Dae PP ns r0 R '' ''. , .. .� goomIngpgAyapproval&Jregulreduhde�TaKCetlOSeclIaA37,1J):''.i A -c' .pik� : - _ - - ,b r t i _ . J , • rl ._ i• • • .• ,;'' - i t •: � ;; . ;:',�. -: • ,...cam -•.._•.e.. '..itc.T 'LT' •'x:.^- _ -:Y _ _ -..°. " sem+'^.-.��. � ..�. _ _ _ .. For additional copies,visit:comptrollertexas.gov/taxes/property-tax ~ Page APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS HARRIS GRANDCHILD TRUST (HAYDEN) %JEFFREY GENE HARRIS TRUSTEE 19415 DIVERSION DR TOMBALL, TX 77375-7584 PROPERTY DESCRIPTION _Legal:. SONO.MA•PH.2, BLOCK 3, LOT 16 Address: 2720 RIVERS END DR , Account# 307387 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund Brazos County 2020 Taxpayer's reason for refund: REFUND TO: HARRIS GRANDCHILD TRUST (HAYDEN) % JEFFREY GENE HARRIS TRUSTEE 19415 DIVERSION DR TOMBALL, TX 77375-7684 Collecting Tax for. (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, Fl, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid 03/09/2021 $951.10 Refund Amount Requested $78.53 C)A-'A WV 'C -e-' !j' just U'S `rw, TA -_x_' A &L pep_ -ANN C-AteLoY-ec W f5e-T0 0 P Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the Information on this form is true and correct." g g jWe ate if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state Jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION e tax re Is [V proved ' Disapproved 1 Authorized Officer Signature Date Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date Vol. Pg. lam__. TAX RECEIPT 04105/2021 02:38PM ** DUPLICATE ** KRISTEEN ROE, CTA PH# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR 4151 COUNTY PARK CT BRYAN, TX 77802 PAID BY: HARRIS GRANDCHILD TRUST (HAYDEN) % JEFFREY GENE HARRIS TRUSTEE 19415 DIVERSION DR TOMBALL, TX 77375-7684 [ __• ,Receipt Number .. T _, i 3042198 bate Posted - _ 03/09/2021 Paymtnt;Ty pe' Ps LaymenL•Cade Full ata[ Pald � 54,339.76, Dascrlptton 'Amount Check 3010 433SYS 4339.76 c Operator _ Batch 'Total Paid tmoore 35010 (0310912021TM) 4,339.76' Special Condition Fxdsts for this Property Page:1 Receipt Issued In Accordance with Section 31.075 of the Texas Property Tax Code Vol. J y _..Pg. t Sega! Acres _ _ ir _j +: •: Owner. Name. and Address GRANDCHILD TRUST (HAYDEN) 307387 578700-0203.0160 0.0000 IiARRIS • •' 9__��_p %JFFFREYGENE:HARRISTRUSTEE . _ __. __ _�� { 19415 DIVERSION DR _ _ SONOMA_PH 2, BLOCK 3, LOT 1S _ _ __ TOMBALL; TX 77375-7684 _ 1 Situs _ DBA Name. 2720 RIVERS END DR , Entity Rate Tax_ableValue Stmt# Void '�0_riginalTax% Discnts •:yP&1 Att.Fees,' OveregeAmountPdj __'Year BRAZOS COUNTY 2020 0.49500 176,277 131313 N 872.67 0.00 78.53 0.00 0.00 951.10 CITY OF COLL. STAT. 2020 0.53462 x76,277 131313 N 942.41 0.00 84.82 0.00 0.00 1,027.23 COLLEGE STATION ISD 2020 1.22900 176,277 131313 N 2,166.45 0.00 194.98 0.00 0.00 2,361.43 4,339.76 Batanco Due As Of 0310912021:.00 Dascrlptton 'Amount Check 3010 433SYS 4339.76 c Operator _ Batch 'Total Paid tmoore 35010 (0310912021TM) 4,339.76' Special Condition Fxdsts for this Property Page:1 Receipt Issued In Accordance with Section 31.075 of the Texas Property Tax Code Vol. J y _..Pg. t ''RRAZOS CENTRAL APPRgISgt AISTRICT BRAiOS COUNTY, TEXAS 4051 PENDLETON DR BRYAN.TX 77801.2465 May 18.2021 Kristeen Roe, CTA, PCC Tax Assessor/Collector 4151 County Park Court Bryan, TX. 77802 RE: PID 19748 Ms. Roe; Mark W. Price Chief Appraiser (979)774-4100 (979)774-4196 Fax Per our conversation earlier today in reference to the above-mentioned Property ID, please accept this letter as a request to waive the penalty and interest for the 2020 tax year on behalf of Andrew & Lisa Eggman. Per our information, the Eggman's purchased the property on July 21, 2020. They then contacted our office to inquire about any exemptions they would qualify for and what all documentation was needed. On November Z0, 2020 they filed their exemptions in person. Due to va rious circumstances during 2020, we have.not been current in our ownership transfers and did not get this property transferred into their name until February. 2021. During. this time, all correspondence has gone to the previous owner. Please waive any penalties and interests on this account for 2020 as the Eggman`s did their due diligence to inform us of the ownership change that occurred in July 2020. Please feel free to contact us if you have any questions or concerns. Sincerely, Dana Horton, RPA Deputy Chief Appraiser Brazos Central Appraisal District Office (979)774-4100 ext. 107 Fax(979)774-4196 dhorton brazoscad.ora .•r Application for Tax Refund Overpayments or Erroneous Payments oaf �1e7rnn-, \ O sk(/±�j C-grr-% % 5 S tcnneNS Ce -L,+ Collecdon office Name -2zD S. Tey -a,5 • A•f-p- zip �CnTx -11803 Address, City, State, ZIP Code P0,00-00±11 -Jrda CallectingT Poa�i rOWng W GENERAL INFORMATION:ThIs application Is for use In requesting a tax refund pursuant toTax Code Section 31.11 and Comptroller Rule 93G39,To apply fora tax refund, the taxpayerorrepresentative must complete Sections 1 through 5 of this application, The refund check will be made payableto the taxpayer and mailed to the taxpayeraddress provided below. FILING INSTRUMONSMIs documentand allsupporting documentation must be filed with the tax collectorof the taxing unitfor which you are requesting a refund. Do notflle this documentwlth'theTexas Comptroller of Public Accounts A directory with contact inranmtion forcountytax offices may be found on the Comptrollers website. •N 1: Taxpayer Inforrna• .4 Al dt Lla0. �'aay+�aPt , Name o axpaye 559) 350--NZ5 5 • 559) 9a.0-3119 t✓agw�a.h.and�ewa(� quhaiEotor, PdmaryPhoneNumber(amacodeandaumber) EmallAddress' Uj Mailing Address, City, State, ZIP Code Provide the information below if an agent has been appointed underWtode Sectlaft- 1 t to representthetaxpayerfortax matters. Attatha mmpleted and sg-,"Foith 50.162, AppolntmentafAgentforproperty ToxMatters, If the form has not been flied with the appraliai distdcL Individual taxpayers handling tax mars on their own behilfsldp to section S. Name of Authorial Representative Pdmay�hane Numhef(area (Odeandmtd+ber)• •EmailAddrese% Mailing Address, Cly, State, 2(P Code Tide of Authorlred Representative OR� � y 34 � � i 5• "`. _ Apptafsalbistd tA�tNumber (] Tax Receipt Number 3S ( , CQ!r•-A,,- v^ e_ lt_w �t d�..t et rt Location Address, CIg,State, ZIP Code Legal Desedption (arattach copyofthe taxblll car toxrecefpo. T••s^1t3J..:.'•.a.'R•A::SL.� ^iA.'2+s'"��a, L-.,e_y,,.,t....m 7.�!WfWI•^•""•"L� -:L^]x111S:lTdTJT"a'�e�G43ITetltslFs7^LT+"ir,.+r�nn...-,-n�i+•.,S! ^✓dTy.'^"...^:�•..e C.Y]ecNidv.7x�Js7 Form developed by. Texas Comptroller of Public Accounts, Property Tax Assistance Division Foradditionalcopie!,visit:comptraller.texas,gov/taxes/property-tax 50-191 •4-20112 J. Vele P9.18°� T • •-e•zr•o, R+a •A as �.+Strrry+d»5r•�- Fr"•Z4 a ?3,1��F � ,e�'F.yt'�i);.""T���(»7.; "- „Q• �':h�t%l.•�`•"vr 1� u� �*� � �APk�� �.�driTa>iReiuv�;4•,�ieli�a_jtment�,o",r`�•",�ori�'�o��aY1!ie.�tsrr.`.rsi?s`.�:�.moi:-.�"�.�a'�.:.�;c�..�.:sY=•><sir<i.?',.rt..�.'?r�,_::rs,,x'...�w: ��... �k% ~SECTION Paynient Inforn)ation Complete the tax payment Information requested below for each taxing unit from which refund Is requested. Aseparate document containing the same Information maybe attached for additional taxing units, If necessary. ' ' NamepfTat�ng- Vnic _ Yc'arfor,Whtdr`, • DiCeof.thc; a,7�::;'cur. ^FromNhichRe(u nd.irRequeiredi,� •^Refu'nrl.(>RegocsfidFn.• :'7�xPaymen4. L -LILT,_ • jAmounCoL . Iunohnhof:Tax'Refva,,,, •;TsKesPaid•:.ri�, •Requ`est�2{'�%'+�,JY '' Taxpayer's Reason fdr Refund (attach suppardng documentation) 15--to- SECTION •ce • I hereby apply for the refund of the above desvlbed taxes and certify that the Information I have given on this form Is true and correct print her®$' AAAA c,,3 Q5c: ✓fns V1 U -t--) PdntTaxpayer Name here TazpayerSignature Date If you make a false statement an this application, you could be found guilty of a Class A misdemeanor or a state ]all felony underTexas Penal Code, 537.10. If the collector does not respond to this application on or before the 90th day after the date the application form Is filed with the collector, this application Is presumed to have been denied The taxpayer may file suit against the taxing unit In the distdct court to compel payment of the refund If It Is filed not laterthan the 60th date after the collector denies the application. 'See GovemmentCode Section 552137 regarding confidentiality ofemall addresses. cno•rnr r er-mei rer: ripm v =y�FC'dtW�L:b_'�iw3YCQL'lFSFi:4'1NCla^�CAY?2iz.rera-+x �a��Ya�'yTIL:tCTM»7.'�GS.`T/tsaylf�,^..5-'^��+µ'*^'�PQD�8f82L^�.:.�rnwr.�•k.^- vaz�ve,N•:ia}7�h"•..3tFS�.:'Y?�'".•"""-,•"•�:,s'=v For additional copies, vbit: comptrolleutexas.gov/taxesfproperty-tax Page 2 FV®l.3� pg. M0 F- - 1 I , _ I i IWA a i 1 _� .� 1. .1 a da • ` . • i 7 TAX RECEIPT 03/29/2021 11:40AM KRISTEEN ROE, CTA P.H# (979) 775-9930 BRAZOS COUNTY TAX ASSESSOR COLLECTOR ��� F�Reei"t•tluinbe�`"" : 4151 COUNTY PARK CT , 3043745 BRYAN, TX' 778025aielPa§ied �:4`t+: �.: 0--3-1-2-9-12-62i- 129/2021- �" Payme t " P -a-C :i . E':aytientCoder�•; • Full Tot�l:p�Id ;!`r�'r�"` 54,026.61 PAID BY: EGGMAN ANDREW & LISA REVOCABLE LIVING TRUST % EGGMAN ANDREW M JR & LISA ANN TSTEES 3512 CARTER CREEK PKWY BRYAN, TX 77802-3225 .'::.:•.'' : tiOwflBtr,Nartie:•ahtt'Addiess; • ID _ Geo::. �.: f ` %'„ ::K; ` ::Le�aS E1 re5= Pra'pieiiy • �-�= '�`' ,.rs.+ . , sr.,...-, .1`.~�i"� .. ..__ 19748 157000-0403-0070, 0.0000 EGGMAN ANDREW& LISA REVOCABLE�L % EGGMAN ANDREW M JR & LISA ANN 4h . �•��� • • :•.:� •� • :� .` . 9 PU !C''•''r' • ` :x `; - 2PKWY - 35'fCARTER'CREEK PKWYBii 96ROVE 094, BLOCK 3, LOT 7 (22.8' OF) & 67.2' OF B y BRYAN. TX 77802-3225 :Sltyl,':ct;rr•: 3512 CARTER OftilklWe gt>Ff a `"o '%:;�. '•" `w lfea�`' �Ra�•�ir�'�TaxabJ�ilatue?��Str'ri;)^/.olds �'i<�OnaEfrial�Taii rDfscrits,;�<?�'u�81°�''"�'•�� s';• ve�rageFAiiiourrt•Pd BFiAZO§COUNTY 2020 0.49500 166,759 95670 N 776.98 0.00 89.64 0.00 0.00 645,80 CITY OF BRYAN 2020 0.82900 158,759 95870 N 986.02 0.00 88.74 0.00 0.00 1,074.76 BRYAN ISD 2020 1.23250 158,759 95870 N 1,932.06 0.00 173.89 0.00 0.00 2,105,85 4,026.61 Balance Due As Of 0312912021:.00 jeride`r 'ter.•'Cetai(s =: ;,'"�r+7+'',: ��:,,...iDescriptron?sf',x. .. ...- K;AtntiiinG Credit Card CC XX -8988 Conv.Chaige 0.00 1500,00 Brazus County Tax Department Check 2144 12526.51 4151 County Park CT 4026.51 756 60412 .B(8661, 03/29/2021 11:36:33 Cr-edi t* Sale: Transaction #: 2 Card Type: MasterCard Account: Entry: Chia Amount: 81,500.00 Convenience Fee: $30,25 Total: $1.530.25 Rei. Humber: 202103291138450002 Irace ID: PmPhOoXiRiPhRbQmSmTbSbUi 9uth. Code: 01619Z Batch Bumber: 352 Response: 9PPROVED Mode: Issuer 910: 90000000041010 TVR: 0000008000 I91): 011060"0012200000575000000000000 DOFF TSI: E800 RCC 01107DSC66BE91D12 GOOD SC• PH: Mastercard '%?.ti'-•iac._-};g, .,-••o,a;5`%+'.•..`:'••ii•rar,.:..... •`�.`n-_ 7...h'Y - .'t�i'�' CIISTOf9ER MPY : ` ...: ....i?'Ts.:�- 4,026.51 Thank You Recelpt issued In Accordance with Sectlon 31.075 of the Texas Property Tax Code rnm :mn u a Vol.. J Pg. N2 MUG 11MCIN rcu t.0 I BRAZOS-CQUNTY TAX OFFICE Phone: 979-775.9930 .• .. > Fax: 979.775=9938t, j��: :;52 C=f'Li`r1D.+;• •�7A .:r ,-�.sh :�Ar. ,w:;wkrc•':i•�.•.- r, r•.� a� :.!arisan•ow:..J .:nRh. ,l=..�� Vs. w.i�-K M$3c.• 3 www.brazostaLorg : ? t$TATEMENT 95670 ..,.PpQP..E iY ID: UMBER:': C�L�...E?_•'. .`• 19748 ' NAME;&ADDItES3�,-`2;Y+:ip6`••,;;y n� r -� `":':li: iP;ROP..ER1.D,ESCR1 Owne�ID 683162. .. -,. ,_..- +:a,. -- Pcl1b0.000%� E 4TIO "':T'1:?>'_"�`i;;fi''a::_"'= 9FtIbRGROVE PH; �LOCIC 3, L dT`7 (22:8' OFF) .PR • .ERTsd;GE0i3- �r4P.»w.....- Ib7000-0403-0070 EGGMAN ANDREW & LISA REVOCABLE LIVING % EGGMAN ANDREW M JR & LISA NN TSTEES 3512 CARTER CREEK PKWY & 57.2' OF 8PROPER = FSIT!!S/,;COC%t,T10N 3512 CARTER CREEfCKY BRYAN, TX 77802-3225 5,Oi2.82 Au,U81 2021 5,055.29 Acreage: 0.0000 Type: R 5,097.77 D'h�ARt¢rVA4lJE': IM[!RGVFJV¢NliMARf�T„Y�1L'UEt AGRiMBE(iUSE•YA�VE{ wAGl�1MBFA'l1ARFMs- wA8Si5SEDYALOE vfi7 Ei00 89259 0 0 " 158 759 100°/a Assessment Ratio Appralsed Value: 158,759 CITY BRYAOS N I 156,7591 0 01 0 CITY TAXES REDUCED BY SA4ES TAX 245.24 COUNTY TAXES REDUCED BY SALES TAX 158.50 156,759 1 0.495000 1 775.96 156,759 1 0.629000 1 986.02 - - -L, - ►-- - -14- - -.- t Total Taxes Due 1 "S5104 Penalty & Interest April 2021 aid!iC►:MtitatC�;��": �'� a aY'� Iv1 .T; X• ll March 2011 •4 026.51 April 2021 4100.39 May 2021 4174.26 June 2021 4 248.14 July 2021 5,Oi2.82 Au,U81 2021 5,055.29 Se tember'2021 5,097.77 October 2021. 5140 25 November 2021 1 5,182.72 Property forces In Texas are assessed es cfJanuary fist each year and cover a period of ane year from that date. Taxstatutes April 2021 make no provislcne for proration; therefore, a change of address during the year would have no affect an the tax liability Ma 2021 established an January 1st of the calender year. These tax statutes also make no provisions for proretIon in lase the property June 2021 Is disposed of during the calendar year. Also, If you owned personal property described art the tax statement on January tat, July 2021 then you are personally liable for the taxes. IF YOU ARE 6S YEARS OF AGE OR OLDER OR ARE DISABLED, AND YOU Au ust 2021 OCCUPYTHE PROPERTY DESCRIBED IN THIS OOCUMENTAS YOUR RESIDENCE HOMESTEAD. YOU SHOULD Se tember 2021 CONTACTTHE APPRAISAL DISTRICT REGARDING ANY ENTITLEMENT YOU MAY HAVETO A POSTPONEMENT IN THE October 2021 PAYMENrOFTHESETA%ES, November 2021 1 Total Tax Due may Include AddNonal Penalty up to 20% Incurred an April 1 orJuly 1 of the year of delinquency [rax Cada Sec 33.111 arAddltionel Late Filing Penalty of 10% [Tax Coda Seo 23.54, Tax Code Seo 21.101. No Interest Is due an the potion of the taxes pertaining to omitted Improvements If peld wiWn.120 days. True Aulema6on, Inc. Make cheeks payable to: KRISTEEN ROE, CTA 12020-95670' BRAZOS COUNTY TAX OFFICE BRAZOS COUNTY TAX ASSESSOR COLLECTOR,R,t 4151 COUNTY PARK CT s�T, 1e-'- j. 5`Ria.artaxaai:�ssr ,, EGG V1At & l W08 —02-0' 85670 BRYAN, TX 77802 At3C�RE ISA % EGGMAN NDREWM .IR & LI' 3512 CARTER CREEK PKWY 2020' . • I' iPi'opAD;Nurt1E r, 1974–e RETURN SERVICE REQUESTED BRYAN, TX 77802-3225 itGeoglr00FifeaLlD 167boo-04o3•no7o EGGMAN ANDREW & LISA REVOCABLE LIVING TR % EGGMAN ANDREW M JR & LISA ANN TSTEES 3512 CARTER CREEK PKWY BRYAN, TX 77802-3225 See payment schedule below for tax due. 'IfF�'AitfIria14bhl W-Wilii Marc i 202.1 4 026.51 April 2021 4,100.39 Ma 2021 4 174.26 June 2021 4,248.14 July 2021 5 012.82 Au ust 2021 5,055.29 Se tember 2021 5 097.77 October 2021 5140.25 November 2021 1 5182.72 Vol, �J3S P9• � IJ BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2020-2021 BUDGET YEAR NO. 20/21 35.1— 35.6 On this the 8th day of June 2021 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Russ Ford, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 8th day of June 2021 the Court heard and approved a budget amendment(s) for the 2020-2021 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 8 September 2020, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 8th day of June 2021. THE CONaUSSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: uane Peters, County udge Original: County Clerk's Office and Attached to the original budget vol. 7 -a�,5 Pg. -A4 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 20121 - 35.1 FUND General Fuad General Find DEPARTMENT DIVISION Commissioners' Court Contingency Information TechnologyAdministration CATEGORY DESCRIPTION D tal Su ort R & Maintenance Increase Decrease 36 590.66 12 47.85 General Fund General Fuad General fund General Fund General Fund General Fund General Fund General Fund General Fund Genem[Fund Health Department - County Support CountyJudge Commissioners' Court Administration Budget Office County Treasurer Human Resource County Auditor Facilities Services Risk Management Purchasing Repair & Maintenance Repair & Maintenance Repair& Maintenance ReDair&Maintenance Re air & Maintenance Repair & Maintenance Repair&Maintenance Revair&Maintenance Repair& Maintenance it&Maintenance 9,397.69 497.67 3,486.70 24958 1744.10 1,244.93 2,49135 74726 497.67 996.84 FUND DIV ACCT General Fund Justice of the Peace, Pet #2 Revair & Maintenance 996.84 General Fund Constable Pct #2 Repair& Maintenance 1742.60 General Fund 01000 Other Financing Sources 24958 County Records Management Accidents & Claims Other Financing Sources 249.58 County Records Management Records Management Repair & Maintenance 24958 9,397.69 01000 10000100 65010000 DR Accidents & Claims 497.67 01000 11000100 65010000 DR Accidents & Claims Commissioners' Court and Various Departments 01000 10500000 65010000 DR Accidents & Claims 24958 Reallocation of funds to the appropriate department's account to cover the cost of water mitigation that was caused by hail on April 8, 2021. The buildings effected by this storms were the Brazos County Administration Building, information Technology Building and the Health Department Building. DR a Data County::luifge ApPio'val �� °s �;++ � : ter? Date N�. �: oeAceumitiri"yP sesOn -iauK +"ca srs..r�:>• �'"�:":� w. �. �.— ..s �i�.,.,�t:t.F� <,i �s`4.» . � ;.- ,,,,� 5a6'1:,. a FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 01000 11001500 61130000 CR Contingency 36590.66 01000 14000100 65010000 DR Accidents & Claims 12 47.85 01000 26002000 65010000 DR Accidents & Claims 9,397.69 01000 10000100 65010000 DR Accidents & Claims 497.67 01000 11000100 65010000 DR Accidents & Claims 3.486.70 01000 10500000 65010000 DR Accidents & Claims 24958 01000 12000100 65010000 DR Accidents&Claims 1.744.10 01000 15000100 6501000D DR Accidents & Claims 1,244.93 01000 16000100 65010000 DR Accidents & Claims 2,491.35 01000 17000100 65010000 DR Accidents & Claims 74726 01000 12500100 65010000 DR Accidents & Claims 497.67 01000 16500100 65010000 DR Accidents & Claims 996.84 01000 24201100 65010000 DR Accidents & Claims 996.84 01000 30201100 65010000 DR Accidents & Claims 1742.60 01000 00000000 91630000 DR Transfer to County Records Management 249.58 19000 00000000 49028000 CR Transfer from General Fund 249.58 19000 50000100 65010000 DR Accidents & Claims 249.58 von.. Pg.l�►5 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 20121 -35.2 FUND General Fund General Fund General Fund DEPARTMENT DIVISION Information Technology I.T. Services information Technology Sheriff Administration CATEGORY DESCRIPTION Community Contracts CommunityContracts Community Contracts Increase Decrease 20 498.11 58151 6,142.16 General Fund Sheriff Jml Community Contracts 1,998.93 General Fund General Fund General Fund General Fund General Fund Sheriff SO-CSISDSchool Securi Constable Pct. #1 Constable Pct #2 Constable Pct. #3 Constable Pct. #4 Community Contracts Community Contracts Community Contracts Community Contracts Community Contracts 1,562.80 508.82 654.19 399.79 654.19 General Fund Community Supervision Support Community Contracts 145.38 General Fund Co Attorney Community Contacts 472.47 General Fund District Attorney Community Contracts 14538 General Fund Emergency Management CommunityContracts 7,232.49 28000100 73650000 DR Regional Radio System 6,142.16 01000 28002000 73650000 DR Regional Radio System 1,998.93 01000 28004000 73650000 DR Re'onalRadio System 1562.80 01000 3010110D 73650000 DR Regional Radio Sstem 508.82 01000 Information Technology, SO -Administration. Jail Constables Pct. #1 Constable Pct. #2 Constable Pct. #3 Constable Pct. #4 CSCD County Attorney, 73650000 District Attorney, and Emergency blanc ement EOC 654.19 01000 Reallocation of funds to the appropriate departmenes account to cover the FY 21 3rd quarter of radio maintenance cost that is provided by BV WACS. 73650000 L� "ntiAppro I Cw Date. CotlntyiJidge'A_Qptovali, F&MCC 0, at I 6; -;,ft . , fa, Onl : ^ _. cc, .; _ i T. , {, :a _:`,<, t i's... , :n:. t .r . s4 �. asl.,..:li r' Y ? � naxd� Y 4.. . ' ; '.fr: li 4 _T,aii FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 01000 14002000 73650000 CR Regional Radio System 20 498.11 01000 14000100 73650000 DR Regional Radio Stem 581.51 01000 28000100 73650000 DR Regional Radio System 6,142.16 01000 28002000 73650000 DR Regional Radio System 1,998.93 01000 28004000 73650000 DR Re'onalRadio System 1562.80 01000 3010110D 73650000 DR Regional Radio Sstem 508.82 01000 30201100 73650000 DR Regional Radio System 654.19 01000 30301100 73650000 DR Re Tonal Radio System 399.79 01000 30401100 73650000 DR Re 'anal Radio System 654.19 01000 26001000 73650000 DR Regional Radio System 14538 01000 18000100 73650000 DR Regional Radio System 472.47 01000 19000100 73650000 DR Re Tonal Radio System 145.38 01000 35500100 73650000 DR Regional Radio System 7,232.49 Vol. pg. eco BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 20121 - 35.3 FUND DEPARTMENT Forfeiture Fund Constable Pet# I Forfeiture Fund Constable Pct# I Forfeiture Fund Constable Pct# I DIVISION Forfeiture Forfeiture Forfeiture CATEGORY DESCRIPTION Increase Decrease De'artmental8u rt 1611.00 Repair and Maintenance 1614.00 Departmental Support 3 25.00 FUND DIV t }`� DR/CR ACCOUNT NAME Cdunty lu ge AaProval lam' Date:" *U,t �.5 Decrease 25000 30110000 60500000 CR Equipment& IT Enhancements 1611.00 25000 30110000 65950000 CR Vehicle Maintenance 1614.00 25000 30110000 61801000 DR Travel 1,614.00 25000 30110000 61110000 DR Conference 1.611.00 Constable Pct. 01- Forfeiture Funds Reallocation of funds to the appropriate depaitmenCs account to cover future travel and conferences for FY 21. w. 05�, ....0 } r ,,ee ry Y� ».... u..l iE,J.kR FUND DIV t }`� DR/CR ACCOUNT NAME Cdunty lu ge AaProval lam' Date:" *U,t �.5 For:Aeeomt6n :P FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 25000 30110000 60500000 CR Equipment& IT Enhancements 1611.00 25000 30110000 65950000 CR Vehicle Maintenance 1614.00 25000 30110000 61801000 DR Travel 1,614.00 25000 30110000 61110000 DR Conference 1.611.00 Volo 336 pg. t9l BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 20/21 - 35.4 IM "_ mentApproval r a::'a` s 4,� - _Date.__ ..., 6h ^•ter R., y For` ccountili� ses,Onl .; ..,,s:� ,., . ,s,ro.. $'7 <, r-�,..,,: � 3s^ , , �.... FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 43200 63432300 80440000 CR Land 97,890.00 43200 63432300 80100000 DR 97 890.00 _Buildings Vol. 'i pg. 1 18 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 20121- 35.5 moreno4 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Commissioners' Court Non -Capital Information Technology - Fund Non Capital Departmental uppon 206.97 Commissioners' Court Non -Capital Fund Brazos Center -Non Capital Departmental Support 20697 FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 06000 14000006 60500000 CR Equipment & IT Enhancements 206.97 06000 14000006 60500000 DR Equipment & IT Enhancements 206.97 z Information Technology and Brazos Center Reallocation of fiords to the appropriate department's account to cover the cost of a replacement printer for the Brazos Center. r'. County liiilge_APa�ovai�� ` °�.::r Date Vol. 335 Pg.l�l°I YaY FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 06000 14000006 60500000 CR Equipment & IT Enhancements 206.97 06000 14000006 60500000 DR Equipment & IT Enhancements 206.97 Vol. 335 Pg.l�l°I BRAZOS COUNTY. TEXAS BUDGET AMENDMENTS No. 20/21 - 35.6 61912021 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease GeneralPermanent Improvement Fund Information Technology - Capital Capital outla 36161.92 General Permanent Improvement Fund Other Financing Sources 36191.92 Commissioners' Court Non -Capital Fund DRICR Other Financing Sources 36161.92 Commissioners' Court Non -Capital Fund Information Technology - Non Capital Repair and Maintenance 2.000.00 Commissioners' Court Non -Capital Fund Information Technology - Non Capital Contractual Services 38 161.92 45000 00000000 91126000 DR Transfer toCommissioneesCourt Non Capital 36,161.92 06000 00000000 49015000 CR Transfer from Capital Improvement Fund 36,161.92 06000 14000006 65440000 CR Network Maintenance 2000.00 06000 14000006 71025000 DR Contract Services 38,161.92 General Permanent Improvement Fund and Commissioners' Court Non Capital Fund Reallocation of funds to the appropriate departmenfs account to cover the cost of CIP #20-573 - Reroute Fiber Maxwell Building and CIP #21-584 - DR Fiber from Courthouse to BTU Buildiu Appro"val I Date [County " dge Approval vol. Pg - 100 FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 45000 63140001 80205000 CR Computer Network Cost 36161.92 45000 00000000 91126000 DR Transfer toCommissioneesCourt Non Capital 36,161.92 06000 00000000 49015000 CR Transfer from Capital Improvement Fund 36,161.92 06000 14000006 65440000 CR Network Maintenance 2000.00 06000 14000006 71025000 DR Contract Services 38,161.92 vol. Pg - 100 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: 06-08-2021 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Jail Medical Services S.O. Jail Administration Bratz, David Brown, Nicholas Turner, Joshua Wooley, Wanda Approved in Commissioners' Court: 06-08-2021: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Voi. -�63 fig. go Change of Status Change of Status Change of Status Change of Status Personnel Change of Status (Jun 3, 2021 ) Commissioners' Court Date: Department Submitting Information: Purpose of Submissions: 06-08-2021 Human Resources Consider and Take Action on Change Employment 1)4ibartment.'-Narn e Tp lby�e Nai E Sheriff Office - ]all Administration Daily, Abel Peace - Precinct 1- Administration I Flores, Gelincla Sheriff Office - Jail Administration I Portis, Ronnie Brazos Center - Administration I Russell, Debra Separations 6 -artment.Nfiffie -, .... P. U -N am Juvenile Services - TJJD - Pre & Post Adjudication Bills, Clint Juvenile Services - Detention Bums, Deavila Jail Medical Services Mobley, Mathew Justice of Peace - Precinct 1- Administration Sims, Callie Juvenile Services - Detention Vega, Ashtin 4 Approved in Commissioners' Court: 06-08-2�l County Judge's or Commissioner's Signature:__ (This Copy to be attached to minutes)