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HomeMy WebLinkAbout2021-02-23 AND 2021-02-16 10:00AM REGULAR MEETINGBRAZOS COUNTY BRYAN, TEXAS /e/ p S...... M1 FES19PI:0I. KAREN M"E, Ci?j,! L�'us NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON FEBRUARY 23, 2021 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 DUE TO CLOSURE OF THE COURTHOUSE TO BAD WEATHER; ITEMS FOR THE FEBRUARY 15, 2021 AGENDAWILLALSO BE TAKEN UR THIS AGENDA IS ATTACHED. 1. Invocation and Pledge of Allegiance -U.S. and Texas Flag - Commissioner Aldrich 2. Call for Citizen input and/or concems Consider and take action on agenda item: 3 - February 23, 2021 and due to bad weather and closure of courthouse, items: 3-23 for the Agenda, February 16, 2021. 3. Request from Avery Martin for an exception to the travel policy regarding the maximum hotel rate of $96 in Abilene, TX on February 4-6, 2021. Avery attended The Patriot Junior Market Steer Show. There was no host hotel. The difference for reimbursement is $122.40. 4. Due to bad weather and courthouse closure, action will be taken on agenda items 3-23, for February 16, 2021. 5. Personnel Change of Status. 6. Payment of Claims. 7. Acknowledgement of monthly reports submitted in February 2021. 8. Juvenile Director's report on detention population. TP 9. Sheriffs report on inmate population. 10. Announcement of interest items and possible future agenda topics. 11. Call for Citizen input and/or concerns 12. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. g.-,3 BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON FEBRUARY 16, 2021 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance -U.S. and Texas Flag - Commissioner Aldrich 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-23: 3. Resolution 21-006 authorizing the submission of a grant application for Brazos County Specialty Court. 4. Acceptance of a cash donation to Commissioners Court from Russell Ford in the amount of $1,000.00 for informational magnets, Pct. 2. 5. Acceptance of donation of two Drainage Easements from the City of Bryan dba Bryan Texas Utilities for 0.034 acre and 0.105 acre to be used for improvements to be done to Mumford Road in Precinct 4. 6. Approval for Emergency Management to apply for the FY 2021 Emergency Management Grant Program (EMPG) through Texas Department of Emergency Management. 7. Approval of the following Job Descriptions: • a. Cook (Juvenile Detention) 2080 hrs (Class Code B1836) • b. Custodian (Juvenile Detention) 2080 hrs (Class Code B1848) 8. Request from the Sheriff's Office for a Payment Authorization to GSG, I nc. for the vinyl machine stock vinyl in the amount of $181.02. A Purchase Order was not obtained in advance. 9. Approval of the following committee for the evaluation of proposals for RFP CI P # 21- 618 Brazos County Bridge Repair. • a. Prarthana Banerji • b. Jon Jones • c. Gary Arnold • d. Bill Hadley • e. Gessner Engineer • f. Purchasing (Non -Voting) • g. Legal (Non -Voting) 10. Request from Fleet Services for additional funding to cover FY 2020 Invoices for equipment to be placed in four R&B replacement trucks in the amount of $4,823.92. Equipment was received before September 30, 2020. 11. Permission to advertise an auction of surplus property. 12. Permission to advertise Bid #21-118 Janitorial Trash Liners. 13. Permission to advertise RFP #21-618 Brazos County Bridge Repair. 14. Renewal of 21-092R for Pharmaceuticals with Contract Pharmacy. 15. Ratification of I nterlocal Agreement between the City of Bryan and Brazos County; Brazos County Sheriffs Department Inmate Services. 16. Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 1 inch water line crossing under Straub Road 1,200 feet east of Thousand Oaks Road. Site is located in Precinct 1. 17. Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 1 inch water line crossing under Kopetsky Lane 1,600 feet southwest of Dick Elliott Road. Site is located in Precinct 2. 18. Consider and take action on the Brazos WI FI utility permit to conduct 4 road bores under Cargill Drive to install a fiber optic communication cable for intemet service. Sites are located in Precinct 2. 19. Consider and take action on the Brazos WI FI utility permit to conduct 6 road bores under Oak Hollow Circle for a fiber optic cable for intemet services. Sites are located in Precinct 2. 20. Tax Refund Applications for the following: Overpayments • a. Wesley Schmidt - $29.99 • b. Lab Bucks, LLC - $843.54 • c. Robert Flye - $439.00 • d. Kelley Seale & Carla Adamson - $439.80 • e. Restore Properties - $91.42 • f. Fidelity National Title Agency, Inc. - $622.89 21. Budget Amendments. Budget Amendments FY 20/21 20.1-20.4 22. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms 23. Payment of Claims. 24. Acknowledgement of the Annual Financial Report for MHMR for FY 2020. 25. Juvenile Director's report on detention population. 26. Sheriff's report on inmate population. 27. Announcement of interest items and possible future agenda topics. 28. Call for Citizen input and/or concerns 29. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. VSB. BRAZOS COUNTY BRYAN, TEXAS 2021 FEB 12 A 10: 18 F REN MOJE.O CJ i�`>Y Ci FFiS Bri'P NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON FEBRUARY 16, 2021 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance -U.S. and Texas Flag - Commissioner Aldrich 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-23: 3. Resolution 21-006 authorizing the submission of a grant application for Brazos County Specialty Court. 4. Acceptance of a cash donation to Commissioners Court from Russell Ford in the amount of $1,000.00 for informational magnets, Pct. 2. 5. Acceptance of donation of two Drainage Easements from the City of Bryan dba Bryan Texas Utilities for 0.034 acre and 0.105 acre to be used for improvements to be done to Mumford Road in Precinct 4. 6. Approval for Emergency Management to apply for the FY 2021 Emergency Management Grant Program (EMPG) through Texas Department of Emergency Management. 7. Approval of the following Job Descriptions: • a. Cook (Juvenile Detention) 2080 hrs (Class Code B1836) • b. Custodian (Juvenile Detention) 2080 hrs (Class Code B1848) 8. Request from the Sheriff's Office for a Payment Authorization to GSG, I nc. for the vinyl machine stock vinyl in the amount of $181.02. A Purchase Order was not obtained in advance. Vol. Pg.__& - _______j 9. Approval of the following committee for the evaluation of proposals for RFP CIP#21- 618 #21- 618 Brazos County Bridge Repair. • a. Prarthana Banerji • b. Jon Jones • c. GaryAmold • d. Bill Hadley • e. Gessner Engineer • f. Purchasing (Non -Voting) • g. Legal (Non -Voting) 10. Request from Fleet Services for additional funding to cover FY 2020 Invoices for equipment to be placed in four R&B replacement trucks in the amount of $4,823.92. Equipment was received before September 30, 2020. 11. Permission to advertise an auction of surplus property. 12. Permission to advertise Bid #21-118 Janitorial Trash Liners. 13. Permission to advertise RFP #21-618 Brazos County Bridge Repair. 14. Renewal of 21-092R for Pharmaceuticals with Contract Pharmacy. 15. Ratification of I nterlocal Agreement between the City of Bryan and Brazos County; Brazos County Sheriff's Department Inmate Services. 16. Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 1 inch water line crossing under Straub Road 1,200 feet east of Thousand Oaks Road. Site is located in Precinct 1. 17. Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 1 inch water line crossing under Kopetsky Lane 1,600 feet southwest of Dick Elliott Road. Site is located in Precinct 2. 18. Consider and take action on the Brazos WI FI utility permit to conduct 4 road bores under Cargill Drive to install a fiber optic communication cable for intemet-service. Sites are located in Precinct 2. 19. Consider and take action on the Brazos WI FI utility permit to conduct 6 road bores under Oak Hollow Circle for a fiber optic cable for intemet services. Sites are located in Precinct 2. 20. Tax Refund Applications for the following: Overpayments • a. Wesley Schmidt - $29.99 • b. Lab Bucks, LLC - $843.54 • c. Robert Flye - $439.00 • d. Kelley Seale & Carla Adamson - $439.80 • e. Restore Properties - $91.42 • f. Fidelity National Title Agency, Inc. - $622.89 21. Budget Amendments. Budget Amendments FY 20/21 20.1-20.4 22. Personnel Change of Status. • a. Employment & Separations • b. Personnel Action Forms F Sd� P9��-I-- 23. Payment of Claims. 24. Acknowledgement of the Annual Financial Report for MHMR for FY 2020. 25. Juvenile Director's report on detention population. 26. Sheriffs report on inmate population. 27. Announcement of interest items and possible future agenda topics. 28. Call for Citizen input and/or concerns 29. Adjourn. Vol. pg. 1 O PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. it is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. voi. 3ad— Pg.—!L— MINUTES FEBRUARY 23, 2021 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, February 23, 2021 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Russ Ford, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4, Present by Teleconference; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance -U.S. and Texas Flag - Commissioner Aldrich 2. Call for Citizen input and/or concerns There was no citizen's input. Consider and take action on agenda item: 3 - February 23, 2021 and due to bad weather and closure of courthouse, items: 3-23 for the Agenda, February 16, 2021. 3. Request from Avery Martin for an exception to the travel policy regarding the maximum Vol. pg. 1 hotel rate of $96 in Abilene, TX on February 4-6, 2021. Avery attended The Patriot Junior Market Steer Show. There was no host hotel. The difference for reimbursement is $122.40. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 4. Due to bad weather and courthouse closure, action will be taken on agenda items 3-23, for February 16, 2021. At this point, the County Judge announced the Court would consider Items 6 and 7 then return to Item 4. After considering the previous noted agenda items the Court returned to Item 4 to consider and take action on the agenda items for February 16, 2021. Item 3 - Resolution 21-006 authorizing the submission of a grant application for Brazos County Specialty Court. A copy of the grant application is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 4 - Acceptance of a cash donation to Commissioners Court from Russell Ford in the amount of $1,000.00 for informational magnets, Pct. 2. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 5 -Acceptance of donation of two Drainage Easements from the City of Bryan dba Bryan Texas Utilities for 0.034 acre and 0.105 acre to be used for improvements to be done to Mumford Road in Precinct 4. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 6 - Approval for Emergency Management to apply for the FY 2021 Emergency Management Grant Program (EMPG) through Texas Department of Emergency Management. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Vol. Pg- Item 7 -Approval of the following Job Descriptions: • a. Cook (Juvenile Detention) 2080 hrs (Class Code B1836) • b. Custodian (Juvenile Detention) 2080 hrs (Class Code B1848) A copy of the job descriptions is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 8 - Request from the Sheriff's Office for a Payment Authorization to GSG, Inc. for the vinyl machine stock vinyl in the amount of $181.02. A Purchase Order was not obtained in advance. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 9 - Approval of the following committee for the evaluation of proposals for RFP CI P #21-618 Brazos County Bridge Repair. • a. Prarthana Banerji • b. Jon Jones • c. GaryArnold • d. Bill Hadley • e. Gessner Engineering • f. Purchasing (Non -Voting) • g. Legal (Non -Voting) Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 10 - Request from Fleet Services for additional funding to cover FY 2020 Invoices for equipment to be placed in four R&B replacement trucks in the amount of $4,823.92. Equipment was received before September 30, 2020. A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 11 - Permission to advertise an auction of surplus property. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. va--3al-Pg.� Item 12 - Permission to advertise Bid #21-118 Janitorial Trash Liners. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 13 - Permission to advertise RFP #21-618 Brazos County Bridge Repair. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 14 - Renewal of 21-092R for Pharmaceuticals with Contract Pharmacy. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 15 - Ratification of Interlocal Agreement between the City of Bryan and Brazos County; Brazos County Sheriff's Department Inmate Services. A copy of the agreement is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 16 - Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 1 inch water line crossing under Straub Road 1,200 feet east of Thousand Oaks Road. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 17 - Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 1 inch water line crossing under Kopetsky Lane 1,600 feet southwest of Dick Elliott Road. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 18- Consider and take action on the Brazos WIFI utility permit to conduct 4 road bores under Cargill Drive to install a fiber optic communication cable for internet service. Sites are located in Precinct 2. Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 19 - Consider and take action on the Brazos WIFI utility permit to conduct 6 road bores under Oak Hollow Circle for a fiber optic cable for internet services. Sites are located in Precinct 2. Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 20 - Tax Refund Applications for the following: • a. Wesley Schmidt - $29.99 • b. Lab Bucks, LLC - $843.54 • c. Robert Flye - $439.80 • d. Kelley Seale & Carla Adamson - $439.80 • e. Restore Properties - $91.42 • f. Fidelity National Title Agency, Inc. - $622.89 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 21 - Budget Amendments FY 20/21 20.1 - 20.4 20.1 Reallocate funds for General Permanent Improvement Fund. 20.2 Transfer funds from Commissioners' Court Non -Capital Fund to General Permanent Improvement Fund. 20.3 To recognize a monetary donation to Commissioners' Court. 20.4 Reallocate funds for Commissioners Court Non -Capital Fund. Motion: Approve, Moved by Commissioner Nancy Berry; Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 22 - Personnel Change of Status a. Employment & Separations • b. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 23 - Payment of Claims. va. 3 aq P9. 8105741-8105900 9001323-9001361 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Russ Ford. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. Item 24 - Acknowledgement of the Annual Financial Report for MHMR for FY 2020. The Court acknowledged receipt of the FY 2020 Annual Financial Report for MHMR Authority of Brazos Valley. The County Judge announced the Court would return to Item 8 on the original agenda. 5. Personnel Change of Status. There were no personnel change of status requests. 6. Payment of Claims. Claims 8105901-8105935 9001362-9001368 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Ford, Peters. 7. Acknowledgement of monthly reports submitted in February 2021. The Court Acknowledged receipt reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer in February 2021. County Clerk District Clerk Constable, Precinct 2 Veterans Services 8. Juvenile Director's report on detention population. Juvenile Director Linda Ricketson reported there are 20 juveniles in the detention center, 17 are male and 3 are female, and 22 have electronic monitors. Ms. Ricketson noted there are 5 youth in isolation as per medical protocol for new intakes. Ms. Ricketson said they did have issues with a sprinkler pipe that burst due to the winter storm. 9. Sheriff's report on inmate population. Jail Administrator Kevin Stuart reported there were 521 inmates in jail, 452 inmates are male and 69 are female, 30 have electronic monitors and 5 are pending for monitors. There is 1 inmate positive for COVI D-19 and 13 are in quarantine. There are 6 staff members out, 4 are in isolation and 2 are in quarantine. Mr. Stuart said that they did well Vol. 3a �1Z during the winter storm thanks to the Maintenance Department. 10. Announcement of interest items and possible future agenda topics. Commissioner Aldrich thanked all essential workers on behalf of the Emergency Management Department for doing a great job last week. He added that citizens should remember to keep good records on repairs, so they can receive reimbursement from the Federal Emergency Management Agency (FEMA). 11. Call for Citizen input and/or concerns Jim Stewart updated the Court on the Vaccination Hub. Mr. Stewart stated 1900 vaccines.were administered on Monday. He said the hub is working well. Mr. Stewart said that they started discussions in a Zoom meeting on January 5th. The next day they started planning with all the players. The first day the Hub was up and running 300 vaccinations were given. The next week they were able to administer 5,000. They believed they would receive 5,000 the following week so they scheduled 5,000 people, but they only received 2,000 doses. This created a problem in the scheduling process, which Mr. Stewart said he is focused on streamlining. He said they received 3,000 doses when the storm hit last week and with the addition of 4,000 doses, they have 7,000 vaccination that can be administered this week. Mr. Stewart said the registration list has 55,000 people signed up but only 20,000 are 1-A and 1-B eligible. He added that St. Joseph's was designated to receive all the vaccinations and they serve 9 counties, so they were happy that Brazos County stepped up to help with the hub. Mr. Stewart said that 211 phone system has aided in reaching the under -served in the community. He said he is looking ahead to improving the scheduling process. Commissioner Cauley asked if there are demographics being captured on those who are vaccinated. Mr. Stewart said they may be able to create a report from zip codes. Commissioner Cauley said she would recommend that be done because it is important to see who is and who is not being served. Mr. Stewart agreed and said his mission is to get a vaccine in every arm. He said he would work on the demographics and will continue to reach out to all the under -served in the community. Judge Peters and Commissioner Ford commended Mr. Stewart and the staff members on a job well done. 12. Adjourn. Vol. Pg--iIB-- The foregoing minutes of the Commissioners Court Meeting held February 23, 2021 have been examined and are approved in open Court this 2nd day of March 2021, in Bryan, Brazos County, Texas. Q) 4-'. Duane Peters County Judge Russ Ford Commissioner, Precinct 2 Irma Cauley -- Commissioner, Attest: aren McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 Nancy Berry Commissioner, Precinct 3 Vol. -30--,�— pg, 19 Pg I of Z. BRAZOS COUNTY COMMISSIONER'S COURT 23wJ DAY OF 20 zl �a_ov AM/ISI, Name (PLEASE PRINT) Organization (PLEASE PRINT) n l� u Z -CIA 1—� _I r L1 (.fes S.D . CA�(1LT�- Vol. Pg: ao Pg 2 of 2 BRAZOS COUNTY COMMISSIONER'S COURT i 0) 2W.J rAMiRK - i Name Organization (PLEASE PRINT) 9+g Item. Coversheet Page 1 of 1 0 BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 2/23/2021 ITEM: Request from Avery Martin for an exception to the travel policy regarding the maximum hotel rate of $96 in Abilene, TX on February 4-6, 2021. Avery attended The Patriot Junior Market.Steer Show. There was no host hotel. The difference for reimbursement is $122.40. TO: Commissioners Court DATE: 02/12/2021 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Tvpe Memo for SALE hotel request AM (002).odf Memo requesting reimbursement Cover Memo The Patriot Show Schedule.gdf The Patriot Show Schedule Cover Memo FY 2021 Per Diem Rates for ZIP 79606 AM Abilene.odf yf 2021 Per Diem Rate for 79606 Cover Memo am abilene trio hotel receiot.odf Abline, TX trip hotel receipt Cover Memo County Judge Vol. �23 Pg. BRAZOS COUNTY BRYAN, TEXAS RESOLUTION 21-006 Resolution Authorizing the Submission of a Grant Application for Brazos County Specialty Court WHEREAS, The Brazos County Commissioners Court finds it in the best interest of the citizens of Brazos County that the Brazos County Specialty court be operated for the 2022 Fiscal Year, September 1, 2021 — August 31, 2022; and WHEREAS, The Brazos County Commissioners Court agrees that in the event of loss or misuse of the Office of the Governor funds, the Brazos County Commissioners Court assures that the funds will be returned to the Office of the Governor in full; and WHEREAS, The Brazos County Commissioners Court designates the Director of the Brazos County Community Supervision and Corrections Department as the authorized official for this grant. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency; NOW THEREFORE, BE IT RESOLVED that the Brazos County Commissioners Court approves submission of the grant application for the Brazos County Specialty Court to the Office of the Governor. Resolved this L of :a 4, , 2021 in Bry. Brazos Co tAexas. Commissioner Steve Aldrich Precinct 1 - Commissio r Nancy Berry Precinct 3 Duane Peters, County Judge 4� Commissioner Russ Ford re Commission a f ul y Precinct 4 Grant Application Number: 1803317 Brazos County Administrati( 'dy. --- '".Ir • 'te 310 • Bryan, Texas 77803 • Fax: (979) 361-4176 vol..Pg. Date: 02/08/21 BRAZOS COUNTY, TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY DONATION OF COUNTY PROPERTY ❑Acceptance of Donated/Awarded Property ❑ Donation of County Property (Awarded property requires signed court documentation) ❑ Acceptance of Donated Inmate Property (Requires signed inmate documentation—NO VALUE ASSESSED) Item Description: $1,000 check Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make Model: Year: SN/VIN#: 'Functional Non -Functional. Explain if Non -Functional Additional Description/Information: Estimated Value: of Donated Checkthe appropriate account based on estimated value ofproperty being accepted: 0 61235000 (Donation -Other)* ❑ 60010000 (No Asset -Tag - Under $500) ❑ 67010000 (Minor Property - $500 - $4999) ❑ 80010000 (Capital Property - Over $5000) oI Check the appropriate entity property being donated to: Government Entity: Organization Name Other (Due to Statuatory requirements prior approval is required by Purchasing: Organization Name "Donation — Other account 61235000 is to be used U/VLY for cash/check funds donated to Brazos county. I certify that the above-mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department: Commissioners Court Department Name Autho Signature Organization Receiving Donated Property: Authoryed Signatur 23 Ap ed by Commis ' ners Co on is 19C day of ` Commissioners Court Approval Vol Pg. _'.ParR • O D N Nco O CN ❑ O 0 p OD 0 Z N O .�1 > O 0 3 0 m z w a Jd d O t N ti o D- u V rm N Ir . LIS td :b 3 %D M.p o f' rn a wx� a M e ° z = v o "� pq%� z U ru CO CF cc GS 0 rn C- 0 O o O m LL LL C Y • # J o Q 8 ..• W cc W O = U EU O _'.ParR • Item Coversheet Page 1 of 1 SASE 0 �l BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: CC 2021 - Right of Way Acquis Road and Bridge NUMBER: Mumford Road - City of Bryan t Texas Utilities - 0.105 DATE OF COURT MEETING: 2/16/2021 ITEM: Accept donation of two (2) Drainage Easements from the City of Bryan dba Bryan Texas Utilities acre and 0.105 acre to be used for improvements to be done to Mumford Road in Precinct 4. TO: Commissioners Court FROM: Darrell Kolwes DATE: 02/10/2021 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Descriotic Right of WaI Acquisition - Mumford Road - City, Right of Way Acquisition - Mumford Road - City of Bryan dba Bryan Texas Utilities - 0.105 acre and 0.034 acre as Drainage Easements.pdf Bryan dba Bryan Texa: Utilities - 0.034 acre a Drainage Easement Right of Wal Acquisition - Mumford Road - City. Right of Way Acquisition - Mumford Road - City of Bryan dba Bryan Texas Utilities - 0.105 acre as Drainage Easement.pdf Bryan dba Bryan Texa: Utilities - 0.105 acre a Drainage Easement APPR .2,1Duane Peters ate County Judge NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER Mumford Road Drainage Easement THE STATE OF TEXAS § KNOW ALL MEN § BY THESE PRESENTS: COUNTY OF BRAZOS § GRANTOR(S): CITY OF BRYAN, TEXAS d/b/a BRYAN TEXAS UTILITIES Grantor's Mailing Address: P. 0. Box 8000 Bryan, Texas 77805-8000 GRANTEE: BRAZOS COUNTY, TEXAS Grantee's Mailing Address: 300 East 26th Street Bryan, Texas 77803 Consideration: Ten and No/)00 dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged. Property (including any improvements): All that certain lot, tract or parcel of land being 0.034 of one acre situated in the O. WILCOX SURVEY, Abstract No. 234, Brazos County, Texas, and being a part of that certain Called 100.805 acre tract, as described in deed from Anton Zemanek to the City of Bryan of record in Volume 297, Page 75, Deed Records of Brazos County, Texas, said 0.034 of one acre tract being more particularly described by metes and bounds description as shown in Exhibit "A" attached hereto and made a part hereof for all purposes. — Page_1_of.2 This easement conveyed herein is for the purpose of opening, constructing and maintaining a permanent channel or drainage easement in, along, upon and across said premises described in Exhibit "A" together with the right and privilege at all times of the Grantee herein, its agents, employees and representatives of ingress and egress to and from said premises for the purpose of making any improvements, modifications or repairs which the County deems necessary. As a part of the grant hereby made it is agreed between the parties hereto that any stone, earth, gravel or caliche which may be excavated in the opening, construction or maintenance of said channel or drainage easement may be removed from said premises by the County. If required, rock riprap may be installed to prevent erosion. TO HAVE AND TO HOLD unto the said Brazos County, Texas as aforesaid, for the purposes and on the conditions set forth hereinabove, the premises described in said Exhibit "A". When the context requires, singular nouns and pronouns include the plural. Executed this _� day of i- , 2021. CITY OF BRYAN, TE' �AS d/b/a APPROVED AS TO FORM: BRYAN TEXAS UTIIATIES _ C, Chairperson, Bryan Texas Utilities Board rJanis K. Hampton City Attorney Acknowledgment State of Texas § County of Brazos § This instrument was acknowledged before me on this the day of by A. Bentley Nett]es, Chairperson of the Board of Bryan Texas Utilities, on behalf of the City of an, Texas. IfflM ....._., t,•,;�pSiYt�V�..�• Notary Pbbrtc, State ofTexas :''Z-'GFf*" WMA kZ! 08-22-1 Page 2 -of 2 1722 Broadmoor Ste. 105 P TRO. NG Bryan, Texas 77802 ° Phone: (979) 775 - 9836 IRVEIN, LLC Fax: (979) 731— 0096 l j FMM NO.10093500 Email: curtis@strongsurveying.com ; ' yt Exhibit "A" Sheet 1 of 3 FIELD NOTES BRAZOS COUNTY DRAINAGE EASEMENT 0.034 OF ONE ACRE OUT OF THE CITY OF BRYAN CALLED 100.805 ACRE TRACT VOLUME 297, PAGE 75 O. WILCOX SURVEY, A-234 BRAZOS COUNTY, TEXAS NOVEMBER 25, 2020 All that certain lot, tract or parcel of land being 0.034 of one acre situated in the O. WILCOX SURVEY, Abstract No. 234, Brazos County, Texas, and being a part of that certain Called 100.805 acre tract, as described in deed from Anton Zemanek to the City of Bryan of record in Volume 297, Page 75, Deed Records of Brazos County, Texas, said 0.034 of one acre tract being more particularly described by metes and bounds as follows: BEGINNING at a 1/2" Iran rod with cap set in the Occupied southeast right-of-way tine of Mumford Road (Possible Prescriptive. No Deed Found.) for the most northwesterly corner, a 1/2" iron rod found for the Occupied north Corner of said Called 100.805 acre tract bears N 19°50'54" W a distance of 930.32 feet; THENCE N 75"16'40" E along the Occupied southeast. right-of-way line of said Mumford Road and across said Called 100.805 acre tract a distance of 73.00 feet to a 112" iron rod with cap set for the most northeasterly comer, a 6" cedar fence comer post found for an Occupied angle comer in the northwest line of said Called 100.805 acre tract bears N 46°3349" E a distance of 377.98 feet; THENCE S 13"2020' E across said Called 100.805 acre tract a distance of 20.00 feet to a 1/2" iron rod with cap set for the most southeasterly comer, THENCE S 75"16'40" W across said Called 100.805 acre tract a distance of 73.00 feet to a 1127 iron rod with cap set for the most southwesterly comer, a 1-1/2" iron pipe found for reference bears S 70"11'44" W a distance of 1868.77 feet, from which the calculated west comer of said Called 100.805 acre tract located in the Center of Mumford Road bears S 43015'48" W a distance of 38.14 feet; 'I Vol. a Pg. 1722 Broadmoor Ste. 105 4¢ TRONG Bryan, Texas 77802 a Y .r Phone: (979) 776 — 9836 LLC. Fax: (979) 731— 0096 1 t', FIRM NO. 1009300 Email: cnrtis@strongsunleying.com s Exhibit "A" Sheet 2 of 3 THENCE N 13°20'20" W across said Called 100.805 acre tract a distance of 20.00 feet to the PLACE OF BEGINNING CONTAINING AN AREA OF 0.034 OF ONE ACRE OF LAND MORE OR LESS according to a survey performed on the ground during the month of March 2020 under the supervision of H. Curtis Strong, Registered Professional Land Surveyor No. 4961 and working under Firm No. 10093500. North Orientation is based on rotating the northeast line of said Called 100.805 acre tract to grid north, NAD83(2011)epoch 2010.00 Texas State Plane, Central Zone as derived by GPS observations. For other information see accompanying plat. Vol. � -/ Pg. y rn o cl C0 W W 0Qn o >X nx"IIo0�O[)0Z_ C0 -n O rn MM M'" a 70 -<3: Z! m 59 v Z 7Q f'Y'f rnZ 0. -� 1<1 939 O O q G m T ili «.- H q N N a n 4 o A . 1 ? N ta .Z4• N m cr 0 D O O � m � oa D� ao -, a s .a u°r D a N 03 v - W W ai N O G1 rt1 Q. d1 O On a y� no D a Q � n n 0 • r a' N S O CL ° a d1 Cc y S t 5 -• n MD e � •Op a. pift r; N •., v+.� O.y� 0 0 19. •O o„ OW �q n a . °°O, • S e O a �pr'C 4 T too 0 A 7 a a � 939 O O q G m T ili «.- H q N N a n 4 o a �\ o acs N m cr 0 D O O ° C 6 s0 oa D� s .a u°r n N 03 v - N q Zr D a � D a Q � '0 0 • r N S O d1 Cc y S t N S q n e � •Op a. O N NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER Mumford Road Drainage Easement THE STATE OF TEXAS § KNOW ALL MEN § BY THESE PRESENTS: COUNTY OF BRAZOS § GRANTOR(S): CITY OF BRYAN, TEXAS d/b/a BRYAN TEXAS UTILITIES Grantor's Mailing Address: P. 0. Box 8000 Bryan, Texas 77805-8000 GRANTEE: BRAZOS COUNTY, TEXAS Grantee's Mailing Address: 300 East 26th Street Bryan, Texas 77803 Consideration: Ten and No/100 dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged. Property (including any improvements): All that certain lot, tract or parcel of land being 0.105 of one acre situated in the 0. WILCOX SURVEY, Abstract No. 234, Brazos County, Texas, and being a part of that certain Called 100.22 acre tract, as described in deed from Ivan Langford and Alice S. Lankford to the City of Bryan of record in Volume 397, Page 805, Deed Records of Brazos County, Texas, said 0.105 of one acre tract being more particularly described by metes and bounds description as shown in Exhibit "A" attached hereto and made a part hereof for all purposes. r Page_I-of 2 Vol. pg This easement conveyed herein is for the purpose of opening, constructing and maintaining a permanent channel or drainage easement in, along, upon and across said premises described in Exhibit "A" together with the right and privilege at all times of the Grantee herein, its agents, employees and representatives of ingress and egress to and from said premises for the purpose of making any improvements, modifications or repairs which the County deems necessary. As a part of the grant hereby made it is agreed between the parties hereto that any stone, earth, gravel or caliche which may be excavated in the opening, construction or maintenance of said channel or drainage easement may be removed from said premises by the County. If required, rock riprap may be installed to prevent erosion. TO HAVE AND TO HOLD unto the said Brazos County, Texas as aforesaid, for the purposes and on the conditions set forth hereinabove, the premises described in said Exhibit "A". . When the context requires, singular nouns and pronouns include the plural. Executed this day of , 2021. CITY OF BRY BRYAN 'DEXA Chairperson, Bryan Texas Utilities Board State of Texas County of Brazos APPROVED AS TO FORM: Va. . 4anis K. H to City Attorney Acknowledgment This instrument was acknowledged before me on this thea day ofU.X021, by A. Bentley Nettles, Chairperson of the Board of Bryan Texas Utilities, on behalf of the City of ryan, Texas. otaOr*viic,tate ofTexas �i• C�• akov 0 � �•��?431 ,�'(�' ,� %Z17 08-2Z •�,�'�' Page 2 of 2 Vol. Fig. I722 Broadmoor Ste. I05 TRONG Bryan, Texas 77802 4 Phone: (979) 776 — 9836 VEYIN G, LL Fax: (979) 731— 0096 FIRMNO. 10093500 Email: curtis@strongsurveying.com Exhibit "A" Sheet 1 of 3 FIELD NOTES BRAZOS COUNTY DRAINAGE EASEMENT 0.905 OF ONE ACRE OUT OF THE, CiTY OF BRYAN CALLED 400.22 ACRE TRACT SAVE AND EXCEPT 3.877 AC. VOLUME 297, PAGE 805 0. WILCOX SURVEY, A-234 BRAZOS COUNTY, TEXAS NOVEMBER 25, 2020 All that certain lot, tract or parcel of land being 0.105 of one acre situated in the 0. WILCOX SURVEY, Abstract No. 234, Brazos County, Texas, and being a part of that certain Called 100.22 acre tract, as described In deed from Ivan Langford and Alice S. Langford to the City of Bryan of record in Volume 297, Page 805, Deed Records of Brazos County, Texas, said 0.105 of one acre tract being more particularly described by metes and bounds as follows: BEGINNING at a 112" iron rod with cap set in the old fence line that Strong Surveying previously located in April of 2004 (No longer existing) for the most northeasterly comer, said comer being located in the existing right-of-way of Mumford Road, said comer also being located in the southwest line of the Ivan Langford and Alice S. Langford Called 3.877 acre tract that was save and excepted from a 100.22 acre tract in Volume 297, Page 805, a 1-112" iron pipe found for reference bears S 76050'55" E a distance of 540.82 feet, from which the calculated west comer of the City of Bryan Called 100.805 acre tract as described in Volume 297, Page 75 located in the center of said Mumford Road bears S 43015'48" W a distance of 38.14 feet; THENCE S 20"21'09° W across said Called 100.22 acre tract at a distance of 4.35 feet passing a chain- link fence and continuing a total distance of 49.26 feet to a 1/2" !ran rod with cap set for the most southeasterly comer, a chain-link fence comer post found for the most northeasterly comer of the Brazos County Citizen's Collection Station area bears S 75040'59" E a distance of 489.30 feet; THENCE N 69"33'23" W across said Called 100.22 acre tract a distance of 90.00 feet to a 1/2" iron rod with cap set for the most southwesterly comer, a 1-1/2" iron pipe found for the west comer of the Anthony J. Fazzino Called 28.65 acre tract as described in Volume 11085, Page 91 and further described in Volume 268, Page 558 bears S 89009'10" W a distance of 2565.11 feet; THENCE N 20021'09" E across said Called 100.22 acre tract at a distance of 44.72 feet passing a chain- link fence and continuing a total distance of 52.56 feet to a 112" iron rod with cap set in said old fence line (No longer existing) for the most northerly comer, said comer being located in the existing right-of-way of r-.aid.Mumford-Road-said•comer-also•being•located-imthe•southwest-line-of said 3:877-acr+e•tract; a -chain=,--, link fence corner post found for reference bears N 73004'16" W a distance of 123.39 feet; Vol.® R�, 1722 Broadmoor Ste. 105 CITRONG Bryan, Texas 77802 Q� Phone: (979) 776 — 9836 3URVEYING, LLC Fax: (979) 731— 0096 f FIRM NO. I0093500 Ernail: curtis@strongsurveying.com % rrrxsa S . Exhibit "A" Sheet 2 of 3 THENCE S 70°22'07` E along said old fence line (No longer existing), the southwest line of said Called 3.877 acre tract and through the existing right-of-way of said Mumford Road a distance of 5.80 feet to a 112' iron rod with cap set for angle corner; THENCE S 67°15'22' E along said old fence line No longer existing), the southwest line of said Called 3.877 acre tract and through the existing right-of-way, of said Mumford Road a distance of 84.28 feet to the PLACE OF BEGINNING CONTAINING AN AREA OF 0.105 OF ONE ACRE OF LAND MORE OR LESS according to a survey performed on the ground during the month of March 2020 under the supervision of H. Curtis Strong, Registered Professional Land Surveyor No. 4961 and working under Firm No. 10093500. North Orientation is based on rotating the northeast line of said Called 100.22 acre tract to grid north, NAD83(2011)epoch 2010.00 Texas State Plane, Central Zone as derived by GPS observations. For other information see accompanying plat. .ry V OI. ��• �.o� ='z oao 0 �a� Ot• �� o� �.10 IC bjrL 0w ! �° Via. Cc, at 92 .O� O ■O• O y 'R3 O N Z� o s_ so qz Q. C2 toO N 'C e O'�/� O. •:7 cr In• QdNC) O O O Wiy R o a .n.. .\ Sb b 4 rtl in ate .� O A. C -ow° N O ,4 °, C n n n cum) z _ _ri qT�.Q a v C7 U) e N OA N A N '� • s:`�ic., aOo• Oec D tmN� N� W •n WN "QT1 as r5ztC+}�rrjiW,�W . Rt w� Woo�^i CL �a07' v�4 3¢0a=:g 0 W a 0 OC>=1 m Q Q n 4 c %C nOdf mM� m 0110146 0 En C3 Ce � Qo � n yo 11 p W -- 012 —A Q n 0 7 0 n p r 3�4 i .,iN! o O M i a 4 ti i = O o •* o O p'� .' ti D aCP N 17) fu or 0a 12 o m y: cb ■ p¢SA A: t. O `C O2 O' y: f p�1ry r7 •,� 'p l�, a � C . e m, a P. • v in: Imo. '+o W n� C �! O• � n m • ,\�. mop a M. toa•,`p 9 C) r - zz &p+ a L1 to >sSi► $ o O C� C`nQCTr 2 g Sm � O fi 0 O r'}7 K rs vti n CA �8Pis 0-Ci0nQ2 r� PC M a Q n -t n � y m y ��m�m> rn A> mZ vki 4 ao`� Mm a m Z p zl Vol. pg. 3k- GRANT TERMS AND CONDITIONS This Grant Agreement (consisting of these terms and conditions and all exhibits) is made and entered into by and between the Texas Division of Emergency Management (IDEM), an agency of the State of Texas, hereinafter referred to as " TDEM," and the grant recipient, _ Brazos County, hereinafter referred. to as the "Subrecipient." Furthermore, TDEM and the Subrecipient are collectively hereinafter referred to as the "Parties." All subawards made.under this grant agreement are subject to the same terms and conditions below. Subrecipient may not assign or transfer any interest in this Grant without the express, prior written consent of TDEM and DHS/FEMA. a. The term Recipient and pass-through entity have the same meaning as "Grantee," as used in governing statutes, regulations, and DHS/FEMA guidance. b. A.Recipient is also a "non-federal entity" for grants administration purposes. c. A Subrecipient is also known as a "Subgrantee" as used in governing statutes regulations and DHS/ FEMA guidance. d. A Subrecipient is also a "non-federal entity" for grants administration purposes. e. The "Grant" referred to in this agreement is a subgrant to the Subrecipient passed thru from TDEM to the Subrecipient. f. Certifying Official will be the Mayor, Judge, or Executive Director authorized to execute these grant terms and conditions, and to submit changes of SubrecipientAgents. f. Projects and any subsequent versions for those projects accepted by the Subrecipient and subsequently obligated or deobligated by DHS/FEMA are considered subawards to this grant agreement. A. Standard of Performance. Subrecipient shall perform all activities as approved by TDEM. Any change to a project shall receive prior written approval by TDEM and, if required, by FEMA. Subrecipient shall perform all activities in accordance with all terms,, provisions and requirements set forth in this Grant, including but not limited to the following Exhibits: 1. Assurances — Non -Construction Programs, hereinafter referred to as "Exhibit A" 2. Assurances — Construction Programs, hereinafter referred to as "ExhibitB" 3. Certifications for Grant Agreements, hereinafter referred to as "Exhibit C" 4. State of Texas Assurances, hereinafter referred to as "Exhibit D" 5. Environmental Review Certification, hereinafter referred to as "Exhibit E" 6. Additional Grant Conditions, hereinafter referred to as "Exhibit F" 7. Additional Grant Certifications, hereinafter referred to as "Exhibit G" 8. Request for Information and Documentation referred to as "ExhibitH.' B. Failure to Perform. In the event Subrecipient fails to implement and complete the project(s) approved and awarded, or comply with any provision of this Grant, Subrecipient shall be liable to TDEM for an amount not to exceed the award amount of this Grant.and may be barred from applying for or receiving additional DHS/FEMA grant programfunds Page 1 of 20 TDEM -April 2020 Vol. "�Oa9 �pg. -�.%__! GRANT TERMS AND CONDITIONS or any other grant program funds administered by TDEM until repayment to TDEM is made and any other compliance or audit finding is satisfactorily resolved, in addition to any other remedy specified in this Grant. Failure to timely implement and complete projects may reduce future funding in additional DHS/FEMA and/or other grant programs administered byTDEM. C. Fundina Obliaations. TDEM shall not be liable to Subrecipient for any costs incurred by Subrecipient that are not allowable costs. 1. Notwithstanding any other provision, of this Grant, the total of all payments and other obligations incurred by TDEM under this Grant shall not exceed the total cumulative award amounts listed on the Subawards (projects and subsequentversions). 2. Subrecipient shall contribute the match funds listed on the subaward. Subrecipient shall refund to TDEM any sum of these Grant funds that has been determined by TDEM or DHS/FEMA to be an overpayment to Subrecipient or that TDEM determineshas not been spent by Subrecipient in accordance with this Grant. No refund payment(s) shall be made from local, state or federal Grant funds unless repayment with Grant funds is specifically permitted by statute or regulation. Subrecipient shall make such refund to TDEM within thirty (30) calendar days after TDEM requests such refund D. Performance Period. The performance period for this Grant is listed on the subaward letter for each oroiect All rwolects shall be completed within the performance period AND all reimbursement reauests shall be submitted Jo TDEM within 60 days of the end of the performance period. Subrecipient shall have expended ail Grant funds and submitted reimbursement requests, invoices and any supporting documentation to TDEM within 60 days of the end of the performance period. TDEM shall not be obligated to reimburse expenses incurred after the performance period or submitted after the deadline. E. Uniform Administrative Reguirements Cost Principals and Audit Reguirements. Except as specifically modified by law or this Grant, Subrecipient shall administer this Grant through compliance with the most recent version of all applicable laws and regulations, including but not limited to DHS program legislation, Federal awarding agency regulations, and the terms and conditions of this Grant. A non-exclusive list is provided below [not all may apply in every projects]: • Public Law 93-288, as amended (Stafford Act) 44 CFR, Emergency Management and Assistance Disaster Mitigation Act of 2000 OMB Regulations 2 CFR, Grant and Agreements Executive Order 11988, Floodplain Management Executive Order 11990, Protection of Wetlands • Executive Order 12372, Intergovernmental Review of Programs andActivities Executive Order 12549, Debarment and Suspension • Executive Order 12612, Federalism • Executive Order 12699, Seismic Design Executive Order 12898, Environmental Justice Coastal Barrier Resources Act, Public Law 97-348 Single Audit Act, Public Law 98-502 Sandy Recovery Improvement Act publications Page 2 of 20 TDEM —April 2020 Vol. pg. 3 GRANT TERMS AND CONDITIONS • 16 U.S.C. § 470, National Historic Preservation Act 16 U.S.C. § 1531, Endangered Species Act References • FEMA program publications, guidance and policies F. State Reauirements for Grants. Subrecipient shall comply with all other federal, state, and local laws and regulations applicable to this Grant including but not limited to the laws and the regulations promulgated in Texas Government Code, Chapter 783, Uniform Grant and Contract Management, (UGMS) at:_ hftp://www.window.state.tx.us/procurement/catrad/ugms.pd and the program State Administrative Plan, available at: https://grants.tdem.texas.gov Subrecipient shall, in addition to the assurances and certifications, comply and require each of its subcontractors employed in the completion of the project to comply with all applicable statutes, regulations, executive orders, OMB circulars, terms and conditions of this Grant and the approved application. Grant funds may not be awarded to or expended by any entity which performs political polling. This prohibition does not apply to a poll conducted by an academic institution as part of the institution's academic mission that is not conducted for the benefit of a particular candidate or party. Grant funds may not be expended by a unit of local government unless the following limitations and reporting requirements are satisfied: 1. Texas General Appropriations Act, Art. IX, Parts 2 and 3, except there is no requirement for increased salaries for local government employees; 2. Texas Government Code Sections 556.004, 556.005, and 556.006, which prohibits using any money or vehicle to support the candidacy of any person for office, influencing positively or negatively the payment, loan, or gift to a person or political organization for a political purpose, and using Grant funds to influence the passage or defeat of legislation including not assisting with the funding of a lobbyist, or using Grant funds to pay dues to an organization with a registered lobbyist; 3. Texas Government Code Sections 2113.012 and 2113.101, which prohibits using Grant funds to compensate any employee who uses alcoholic beverages on active duty and Subrecipient may not use Grant funds to purchase an alcoholic beverage and may not pay or reimburse any travel expense for an alcoholic beverage; 4. Texas General Appropriations Act, Art. IX, Section 6.13, which requires Subrecipient to make every effort to attain key performance target levels associated with this Grant, including performance milestones, milestone time frames, and related performance reporting requirements; and 5. General Appropriations Act, Art. IX, Sections 7.01 and 7.02, and Texas Government Code §2102.0091, which requires that this Grant may only be expended if Subrecipient timely completes and files its reports. G. Restrictions and General Conditions. 1. Use of Funds. DHS/FEMA Grant funds may only be used for the purposes set forth in this Grant, and shall be consistent with the statutory authority for this Grant. Grant funds may not be used for matching funds for other Federal grants/cooperative agreements, lobbying, or intervention in Federal regulatory or adjudicatory proceedings. In addition, Page 3 of 20 TDEM —April 2020®l, Pg•3a GRANT TERMS AND CONDITIONS Federal funds may not be used to sue the Federal government or any other government entity. 2. Federal Employee Prohibition. Federal employees are prohibited directly benefiting from any funds under this Grant. 3. Points of Contacts. Within 10 calendar days of any change, Subrecipient shall notify TDEM of any change in designated of Subreciplent Agents as submitted during the execution of this agreement, and any subsequent changes submitted by Subrecipient. In the event a Subrecipient hires a consultant to assist them with managing its Public Assistance grants, they must be listed on the Designated Subrecipient Agent Form. TDEM will direct all correspondence to the Subrecipient but will cc: the consultant on all email exchanges. The Subrecipient will be responsible for sharing written communications with the consultant. The Subrecipient will remain the primary point of contact and must be included in all decision making activities. 4. DUNS Number. Subrecipient confirms its Data Universal Numbering Systems (DUNS) Number is accurate and is registered on Sams.gov. The DUNS Number is the nine digit number established and assigned by Dun and Bradstreet, Inc., at 866/705-5711 or http://fedgov.dnb.com/webform 5. Central Contractor Registration and Universal Identifier Requirements. Subrecipient maintains that it has registered on the System for Award Management (SAM) at www.sam.gov or other federally established site for contractor registration, and entered TDEM-required information. Subrecipient shall keep current, and then review and update the information at least annually. Subrecipient shall keep information current in the SAM database until the later of when it submits this Grant's final financial report or receives final Grant award payment. Subrecipient agrees that it shall not make any subaward agreement or contract related to this Grant without first obtaining the vendor/subawardee's mandatory DUNS number. See Section §200.32 of OMB 2C.F.R. 6. Reporting Total Compensation of Subrecipient Executives. 2 C.F.R. §200.331; see FEMA Information Bulletin 350. a. Applicability and what to report: Subrecipient shall report whether Subrecipient received $25 million or more in Federal procurement contracts or financial assistance subject to the Transparency Act per 2 C.F.R. §200.331. Subrecipient shall report whether 80% or more of Subrecipient's annual gross revenues were from Federal procurement contracts or Federal financial assistance. If Subrecipient answers "yes" to both questions, Subrecipient shall report, along with Subrecipient's DUNS number, the names and total compensation (see 17 C.F.R. §229.402(c)(2)) for each of Subrecipient's five most highly compensated executives for the preceding completed fiscal year. b. Where and when to report: Subreciplent shall report executive total compensation at www.sam.gov or other federally established replacement site. By signing this Grant, Subrecipient certifies that, if required, Subrecipient's jurisdiction has already registered, entered the required information, and shall keep information in the SAM database current, and update the information at least annually for each year until the later of when the jurisdiction submits its final financial report or receives final payment. Subrecipient agrees that it shall not make any subaward agreement or contract without first obtaining the subawardee's mandatory DUNS number. 7. Debarment and Suspension. Subrecipient shall comply with Executive Order 12549 and 12689, which provide protection against waste, fraud, and abuse by debarring or Page 4 of 20 TDEM —April 2020 Vol. — !�!� �! Pg. GRANT TERMS AND CONDITIONS suspending those persons deemed irresponsible in their dealings with the Federal government. 8. Direct Deposit. A completed direct deposit form from Subrecipient shall be provided to TDEM, prior to receiving any payments under the provisions of this grant. The direct deposit form is currently available at grants. tdem.texas.gov under Resources/Public Assistance. 9. Property Management and Inventory. Subrecipient shall maintain property/inventory records which, at minimum, shall include a description of the property, a serial number or other identification number, the source of property, who holds title, the acquisition date, the cost of the property, the percentage of Federal participation in the cost of the property, the location, use and condition of the property, and any ultimate disposition data including the date of disposal and sale price of the property Subrecipient shall develop and implement a control system to prevent loss, damage or theft of property and Subrecipient shall investigate and document any loss, damage or theft of property funded under this Grant. 10. Site Visits. DHS/FEMA and/or TDEM, through its authorized representatives, have the right at all reasonable times to make site visits to review project accomplishments and management control systems and to provide such technical assistance as may be required. If any site visit is made by DHS/FEMA on the premises of Subrecipient or a contractor under this Grant, Subrecipient shall provide and shall require its contractors to provide all reasonable facilities and assistance for the safety and convenience of the government representatives in the performance of their duties. All site visits and evaluations shall be performed in such a manner that will not unduly delay the work. H. Procurement and Contractina. 1. Procurements. Subrecipient shall comply with all applicable federal, state, and local laws and requirements, including but not limited to proper competitive solicitation processes where required, for any procurement which utilizes federal funds awarded under this Grant in accordance with 2 C.F.R. 200.318-326 and Appendix II to Part 200 (A -C) and (E -J) 2. Contract Provisions. All contracts executed using funds awarded under this Grant shall contain the contract provisions listed under 2 C.F.R. 200.326 and Appendix 11(A), Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments. 3. Procurement activities must follow the most restrictive of Federal, State and Local procurement regulations: a. Procurement by micro purchase b. Procurement by small purchase c. Procurement by sealed bid d. Procurement by competitive proposal e. Procurement by non-competitive proposal, spiel when the award of a contract is unfeasible under the other methods The State must be contacted for approval to use a noncompetitive procurement method. Failure to follow eligible procurement methods will result in ineligible costs. Other types of agreements for services must have State approval prior to use or execution. A copy of the local procurement policy must be provided to the State before initial payment. Page 5 of 20 TDEM April 2020 Vol. � Pg. GRANT TERMS AND CONDITIONS The cost plus a percentage of cost and percentage of construction cost methods of contracting are ineligible. Must perform cost/price analysis for every procurement action in excess of the Simplified Acquisition Threshold. Must negotiate profit as a separate element where required. 4. Evidence of non -debarment for vendors must be documented through http://www.sam.gov/portal/public/SAM and http://www.window.state.tx.us/procurement/pro.q/vendor performance/debarred/ and submitted for review. 5. Comply with rules related to underutilized businesses (small and minority businesses, women's enterprises and labor surplus firms) at 2 CFR200.321 Monitorina. Subrecipient will be monitored periodically by federal, state or local entities, both programmatically and financially, to ensure that project goals, objectives, performance requirements, timelines, milestone completion, budget, and other program -related criteria are met. TDEM, or its authorized representative, reserves the right to perform periodic desk/office- based and/or on-site monitoring of Subrecipient's compliance with this Grant and of the adequacy and timeliness of Subrecipient's performance pursuant to this Grant. After each monitoring visit, if the monitoring visit reveals deficiencies in Subrecipient's performance under this Grant, a monitoring report will be provided to the Subrecipient and shall include requirements for the timely correction of such deficiencies by Subrecipient. Failure by Subrecipient to take action specified in the monitoring report may be cause for suspension or termination of this Grant pursuant to the Suspension and/or Termination Section herein. J. Audit. 1. Audit of Federal and State Funds. Subrecipient shall arrange for the performance of an annual financial and compliance audit of funds received and performances rendered under this Grant as required by the Single Audit Act (OMB 2 C.F.R. 200.501, formerly A- 133). Subrecipient shall comply, as applicable, with Texas Government Code, Chapter 783, the Uniform Grant Management Standards (UGMS), the State Uniform Administrative Requirements for Grants and Cooperative Agreements. 2. Right to Audit. Subrecipient shall give the United States Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), the Comptroller General of the United States, the Texas State Auditor, TDEM, or any of their duly authorized representatives, access to and the right to conduct a financial or compliance audit of Grant funds received and performances rendered under this Grant. Subrecipient shall permit TDEM or its authorized representative to audit Subrecipient's records. Subrecipient shall provide any documents, materials or information necessary to facilitate such audit. 3. Subrecipient's Liability for Disallowed Costs. Subrecipient understands and agrees that it shall be liable to TDEM for any costs disallowed pursuant to any financial or compliance audit(s) of these funds. Subrecipient further understands and agrees that reimbursement to TDEM of such disallowed costs shall be paid by Subrecipient Page 6 of 20 TDEM -Ap ril 2020 Vol. � fig. GRANT TERMS AND CONDITIONS from funds that were not provided or otherwise made available to Subrecipient pursuant to this Grant or any other federal contract. 4. Subrecipient's Facilitation of Audit. Subrecipient shall take such action to facilitate the performance of such audit(s) conducted pursuant to this Section as TDEM may require of Subrecipient. Subrecipient shall ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through Subrecipient and the requirement to cooperate is included in any subcontract it awards. 5. State Auditor's Clause. Subrecipient understands that acceptance of funds under this Grant acts as acceptance of the authority of the State Auditor's Office to conduct an audit or investigation in connection with those funds. Subrecipient further agrees to cooperate fully with the State Auditor's Office in the conduct of the audit or investigation, including providing all records requested. Subrecipient shall ensure that this clause concerning the State Auditor's Office's authority to audit funds and the requirement to cooperate fully with the State Auditor's Office is included in any subgrants or subcontracts it awards. Additionally, the State Auditor's Office shall at any time have access to and the rights to examine, audit, excerpt, and transcribe any pertinent books, documents, working papers, and records of Subrecipient relating to this Grant. K. Retention and Accessibility of Records. 1. Retention of Records. Subrecipient shall follow its own internal retentaion policy, or the state's retention policy, whichever is stricter. At a minimum, the subrecipient shall maintain fiscal records and supporting documentation for all expenditures of this Grant's funds pursuant to the applicable OMB 2 C.F.R. Subpart D — Post Federal Award Requirements, §200.333-337, and this Grant. Subrecipient shall retain these records and any supporting documentation for a minimum of three (3) years from the later of the completion of this project's public objective, submission of the final expenditure report, any litigation, dispute, or audit. Records shall be retained for three (3) years after any real estate or equipment final disposition. The DHS or TDEM may direct Subrecipient to retain documents or to transfer certain records to DHS/FEMA custody when DHS/FEMA determines that the records possess long term retention value. 2. Access to Records. Subrecipient shall give the United States Department of Homeland Security, the Comptroller General of the United States, the Texas State Auditor, TDEM, or any of its duly authorized representatives, access to and the right to examine all books, accounts, records, reports, files, other papers, things or property belonging to or in use by Subrecipient pertaining to this Grant including records concerning the past use of DHS/FEMA funds. Such rights to access shall continue as long as the records are retained by Subrecipient. L. Changes Amendments. Suspension orTermination 1. Modification. DHS/FEMA or TDEM may modify this Grant after an award has been made. Once notification has been made in writing, any subsequent request for funds indicates Subrecipient's acceptance of the changes to this Grant. Any alteration, addition, or deletion to this Grant by Subrecipient is not valid. 2. Effect of Changes in Federal and State Laws. Any alterations, additions, or deletions to this Grant that are required by changes in federal and state laws, regulations or policy are automatically incorporated into this Grant without written amendment to this Grant and shall become effective upon the date designated by such law or regulation. In the event DHS/FEMA or TDEM determines that changes are necessary to this Grant after an award has been made, including changes to the period of performance or terms and conditions, Subrecipient shall be notified of the changes in writing. Once notification has Page 7 of 20 TDEM —April 2020 Vol. 39 Pg. GRANT TERMS AND CONDITIONS been made, any subsequent request for funds will indicate Subrecipient's acceptance of the changes to this Grant. 3. Suspension. In the event Subrecipient fails to comply with any term of this Grant, TDEM may, upon written notification to Subrecipient, suspend this Grant, in whole or in part, withhold payments to Subrecipient and prohibit Subrecipient from incurring additional obligations of this Grant's funds. 4. Termination. TDEM shall have the right to terminate this Grant, in whole or in part, at any time before the end of the Performance Period, if TDEM determines that Subrecipient has failed to comply with any term of this Grant. TDEM shall provide written notice of the termination and include: a. The reason(s) for such termination; b. The effective date of such termination; and c. In the case of partial termination, the portion of this Grant to beterminated. d. Appeal may be made to the Deputy Chief of the Texas Division of Emergency Management - Recovery & Mitigation. M. Enforcement. If Subrecipient materially fails to comply with any term of this Grant, whether stated in a federal or state statute or regulation, an assurance, in a state plan or application, a notice of award, or elsewhere, TDEM or DHS/FEMA may take one or more of the following actions, as appropriate in the circumstances: 1. Increased monitoring of projects and require additional financial and performance reports 2. Require all payments as reimbursements rather than advance payments 3. Temporarily withhold payments pending correction of the deficiency 4. Disallow or deny use of funds and matching credit for all or part of the cost of the activity or action not in compliance; 5. Request DHS/FEMA to wholly or partially de -obligate funding for a project 6. Temporarily withhold cash payments pending correction of the deficiency by subrecipient or more severe enforcement action by TDEM or DHS/FEMA; 7. Withhold further awards for the grant program 8. Take other remedies that may be legally available In taking an enforcement action, TDEM will provide Subrecipient an opportunity for a hearing, appeal, or other administrative proceeding to which Subrecipient is entitled under any statute or regulation applicable to the action involved. The costs of Subreciplent resulting from obligations incurred by Subrecipient during a suspension or after termination of this Grant are not allowable unless TDEM or DHS/FEMA expressly authorizes them in the notice of suspension or termination or subsequently. Other Subrecipient costs during suspension or after termination which are necessary and not reasonably avoidable are allowable if: • The costs result from obligations which were properly incurred by Subrecipient before the effective date of suspension or termination, are not in anticipation of it, and in the case of a termination, are non -cancellable; and • The costs would be allowable if this Grant were not suspended or expired normally at the end of the funding period in which the termination takes effects. The enforcement remedies identified in this section, including suspension and termination, do not preclude Subrecipient from being subject to "Debarment and Suspension" under E.O. Page 8 of 20 TDEM —April 2020 Vol, C, Pg. 4 q I GRANT TERMS AND CONDITIONS 12549.2 C.F.R., Appendix II to Part 200, (1). N. Conflicts of Interest. The subrecipient will maintain written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts and will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain. O. Closing of this Grant. TDEM will close each subaward after receiving all required final documentation from the Subrecipient. If the close out review and reconciliation indicates that Subrecipient is owed additional funds, TDEM will send the final payment automatically to Subrecipient. If Subrecipient did not use all the funds received, TDEM will recover the unused funds. At the completion and closure of all Subrecipient's projects (subawards), TDEM will request the Subrecipient to Certify the completion of all projects (subawards) in accordance of the grants terms and conditions to state there are no further claims under this subgrant. The closeout of this Grant does not affect: 1. DHS/FEMA or TDEM's right to disallow costs and recover funds on the basis of a later audit or other review; 2. Subrecipient's obligation to return any funds due as a result of later refunds, corrections, or other transactions; 3. Records retention requirements, property management requirements, and audit requirements, as set forth herein; and 4. Any other provisions of this Grant that impose continuing obligations on Subrecipient or that govern the rights and limitations of the parties to this Grant after the expiration or termination of this Grant. P. Notice All notices and other communications pertaining to this agreement shall be delivered in electronic format and/or writing and shall be transmitted by fax, e-mail, personal hand -delivery (and receipted for) or deposited in the United States Mail, as certified mail, return receipt requested and postage prepaid, to the other party. Page 9 of 20 TDEM Apol 2020 Vol. Pg. _�— GRANT TERMS AND CONDITIONS EXHIBIT A ASSURANCES - NON -CONSTRUCTION PROGRAMS See Standard Form 424B As the duly authorized representative of Subrecipjent, I certify that Subreclpient: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non - Federal share of project cost) to ensure proper planning, management and completion of the project described In this Grant. 2. Will give the Department of Homeland Security, the Texas Division of Emergency Management, the Comptroller General of the United States and, if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to this Grant and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personalgaln. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards for merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686 and 44 C.F.R. Part 19), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohlbits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Vlll of the Civil Rights Act of 1968 (42 U.S.C. §§3601 at seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (1) any other nondiscrimination provisions in the speck statute(s) under which agreement for Federal assistance Is being made; and 0) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply or has already complied with the requirements of Titles 11 and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally -assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provislons of the Hatch Act (5 U.S.C. §§1501- 1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally -assisted construction sub -agreements. 10. Will comply, if applicable, with flood Insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood Insurance if the total cost of Insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which maybe prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190 as amended by 42 U.S.C. 4311 at seq. and Executive Order (EO)11514) which establishes national policy goals and procedures to protect and enhance the environment, Including protection against natural disasters. To comply with NEPA for DHS grant -supported activities, DHS -FEMA requires the environmental aspects to be reviewed and evaluated before final action on the application; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in flood plains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) comply with the Clean Air Act of 1977, (42 U.S.C. §§7401 et seq. and Executive Order 11738) providing for the protection of and enhancement of the quality of the nation's air resources to promote public health and welfare and for restoring and maintaining the chemical, physical, and biological integrity of the nation's waters; (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 at seq.). 14. Will comply with P.L. 93-348, 45 C.F.R. 46, and DHS Management Directive 026-044 (Directive) regarding the protection of human subjects Involved in research, development, and related activities supported by this Grant. "Research" means a systematic investigation, including research, development, testing, and evaluation designed to develop or contribute to general knowledge. See Directive for additional provisions for including humans in the womb, pregnant women, and neonates (Subpart B); prisoners (Subpart C); and children (Subpart D). See also state and local law for research using autopsy materials. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) which requires the minimum standards of care and treatment for vertebrate animals bred for commercial sale; used in research, transported commercially, or exhibited to the public according to the Guide for Care and Use of Laboratory Animals and Public Health Service Policy and Government Principals Regarding the Care and Use of Animals. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.), which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133 '(now OMB 2 C.F.R. 200.500), "Audits of States, Local Governments, and Non-ProfitOrganizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, grant guidance, and policies governing this Grant. — w Page 10 of 20 Vol. Pg. LA TDEM — ADril 2020 GRANT TERMS AND CONDITIONS EXHIBIT B ASSURANCES - CONSTRUCTION PROGRAMS See Standard Form 424D As the duly authorized representative of Subrecipient, I certify that Subrecipient: Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of project described in this Grant. 2. Will give the Department of Homeland Security, the Texas Division of Emergency Management, the Comptroller General of the United States and, if appropriate, the State, the right to examine all records, books, papers, or documents related to this Grant and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the Federal awarding agency directives and will Include a covenant in the title of real property acquired in whole or In part with Federal assistance funds to assure nondiscrimination during the useful life of this Grant. 4. Will comply with the requirements of the assistance awarding agency with regard to the drafting, review and approval of construction plans and specifications. 5. Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other Information as may be required by the awarding agency orState. 6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest or personal gain. 8. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. §§4728-4763) relating to prescribed standards of merit systems for programs funded under one of the 19 statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 9. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures. 10. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681 1683, and 1685-1686 and 44 C.F.R. Part 19), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29) U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination In the sale, rental or financing of housing; (1) any other nondiscrimination provisions in the specific statue(s) under which agreement for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statue(s) which may apply to the agreement. 11. Will comply or has already complied with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal and federally -assisted programs. These requirements apply to all Interests in real property acquired for project purposes regardless of Federal participation in purchases. 12. Will comply with the provisions of the Hatch Act (5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in partwith Federal funds. 13. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327- 333) regarding labor standards for federally- assisted construction sub -agreements. 14. Will comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 ormore. 15. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91- 190) as amended by 42 U.S.C. 4311 et seq. and Executive Order (EO) 11514 which establishes national policy goals and procedures to protect and enhance the environment, including protection against natural disasters; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) comply with the Clean Air Act of 1977, (42 U.S.C. §§7401 et seq. and Executive Order 11738) providing for the protection of and enhancement of the quality of the nation's air resources to promote public health and welfare and for restoring and maintaining the chemical, physical, and biological integrity of the nation's waters; (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 16. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 17. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 etseq). 18. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A-133 (now OMB 2 C.F.R. 200.500), "Audits of States, Local Governments, and Non-ProfitOrganizations." 19. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations, grant guidance and policies governing this Grant. r' 7 Page 11 of 20 TDEM — April 2020 GRANT TERMS AND CONDITIONS Exhibit C Certifications for Grant Agreements The undersigned, as the authorized official, certifies the following to the best of his/her knowledge and belief. A No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee or a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. B. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to Influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee or a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL Disclosure of Lobbying Activities, in accordance with its instructions. C. The undersigned shall require that the language of this certification prohibiting lobbying be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subreciplents shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. D. As required by Executive Order 12549, Debarment and Suspension, and implemented at 28 C.F.R. Part 67, for prospective participants in primary covered transactions, as defined at 28 C.F.R. Part 67, Section 67.510. (Federal Certification), the Subrecipient certifies that it and Its principals and vendors: 1. Are not debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. Subrecipient can access debarment information by going to www.sam.gov and the State Debarred Vendor List at:_ www.window.state.tx.us/procurement/r)rog/vendor performance/debarred. 2. Have not within a three-year period preceding this Grant been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (D)(2) of this certification; 4. Have not within a three-year period preceding this Grant had one or more public transactions (Federal, State, or local) terminated for cause or default; or 5. Where Subrecipient is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this Grant. (Federal Certification). E. Federal funds will be used to supplement existing funds, and will not replace (supplant) funds that have been appropriated for the same purpose. Subrecipient may be required to supply documentation certifying that a reduction in non-federal resources occurred for reasons other than the receipt or expected receipt of federal funds. F. Subrecipient will comply with 2 C.F.R. Part 180, Subpart C as a condition of receiving grant funds and Subrecipient will require such compliance in any subgrants or contract at the nexttier. G. Subrecipient will comply with the Drug-free Workplace Act, in Subpart B of 2 C.F.R. Part 3001. H. Subrecipient is not delinquent on any Federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB CircularA-129 and form SF -424, item number 17 for additional information and guidance. I. Subrecipient will comply with all applicable requirements of all other federal laws, executive orders, regulations, program and administrative requirements, policies and any other requirements governing this Grant. J. Subrecipient understands that failure to comply with any of the above assurances may result in suspension, termination or reduction of funds in this Grant. Vol. 3Pg. Page 12 of 20 TDEM — ADriI 2020 GRANT TERMS AND CONDITIONS EXHIBIT D State of Texas Assurances As the duly authorized representative of Subrecipient, I certify that Subrecipient: 1. Shall comply with Texas Government Code, Chapter 573, by ensuring that no officer, employee, or member of the Subrecipient's governing body or of the Subrecipient's contractor shall vote or confirm the employment of any person related within the second degree of affinity or the third degree of consanguinity to any member of the governing body or to any other officer or employee authorized to employ or supervise such person. This prohibition shall not prohibit the employment of a person who shall have been continuously employed for a period of two years, or such other period stipulated by local law, prior to the election or appointment of the officer, employee, or governing body member related to such person in the prohibited degree. 2. Shall insure that all information collected, assembled, or maintained by the Subrecipient relative to a project will be available to the public during normal business hours in compliance with Texas Government Code, Chapter 552, unless otherwise expressly prohibited by law. 3. Shall comply with Texas Government Code, Chapter 551, which requires all regular, special, or called meetings of governmental bodies to be open to the public, except as otherwise provided by law or specifically permitted in the Texas Constitution. 4. Shall comply with Section 231.006, Texas Family Code, which prohibits payments to a person who is in arrears on child support payments. 5. Shall not contract with or issue a license, certificate, or permit to the owner, operator, or administrator of a facility if the Subrecipient is a health, human services, public safety, or law enforcement agency and the license, permit, or certificate has been revoked by another health and human services agency or public safety or law enforcement agency. 6. Shall comply with all rules adopted by the Texas Commission on Law Enforcement pursuant to Chapter 1701, Texas Occupations Code, or shall provide the grantor agency with a certification from the Texas Commission on Law Enforcement that the agency is in the process of achieving compliance with such rules if the Subrecipient is a law enforcement agency regulated by Texas Occupations Code, Chapter 1701. 7. Shall follow all assurances. When incorporated into a grant award or contract, standard assurances contained in the application package become terms or conditions for receipt of grant funds. Administering state agencies and subrecipients shall maintain an appropriate contract administration system to insure that all terms, conditions, and specifications are met. (See UGMS Section —.36 for additional guidance on contract provisions). 8. Shall comply with the Texas Family Code, Section 261.101, which requires reporting of all suspected cases of child abuse to local law enforcement authorities and to the Texas Department of Child Protective and Regulatory Services. Subrecipient shall also ensure that all program personnel are properly trained and aware of this requirement. 9. Shall comply with all federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352), which prohibits discrimination on the basis of race, color, or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps and the Americans with Disabilities Act of 1990 including Titles 1, II, and III of the Americans with Disability Act which prohibits recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities, 44 U.S.C. §§ 12101-12213; (d) the Age Discrimination Act of 1974, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment, and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to the nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§290dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental, or financing of housing; (1) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to this Grant. 10. Shall comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§327-333), regarding labor standards for federally assisted construction subagreements. 11. ,Shall comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91- 646), which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of Federal participation in purchases. 12. Shall comply with the provisions of the Hatch Political Activity Act (5 U.S.C. §§7321-29), which limit the political activity of employees whose principal employment activities are funded in whole or in part with Federal funds. 13. Shall comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act and the Intergovernmental Personnel Act of 1970, as applicable. Vol. Pg. �a Page 13 of 20 TDEM — Andl 2020 GRANT TERMS AND CONDITIONS 14. Shall insure that the facilities under its ownership, lease, or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA (EO 11738). 15. Shall comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93- 234. Section 102(a) requires the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition proposed for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. 16. Shall comply with environmental standards which may be prescribed pursuant to the following: (a) Institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.); (f) conformity of federal actions to State (Clear Air) Implem entation Plans under Section 176(c) of the Clear Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93-205). 17. Shall comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 18. Shall assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. §470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §§469a-1 et seq.). 19. Shall comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et seq.) which requires the minimum standards of care and treatment for vertebrate animals bred for commercial sale, used in research, transported commer cialiy, or exhibited to the public according to the Guide for Care and Use of Laboratory Animals and Public Health Service Policy and Government Principals Regarding the Care and Use of Animals. 20. Shall comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. §§4801 et seq.) which prohibits the use of lead-based paint in construction or rehabilitation of residential structures. 21. Shall comply with the Pro -Children Act of 1994 (Public Law 103-277), which prohibits smoking within any portion of any indoor facility used for the provision of services for children. 22. Shall comply with all federal tax laws and are solely responsible for filing all required state and federal taxforms. 23. Shall comply with all applicable requirements of all other federal and state laws, executive orders, regulations, and policies governing this program. 24. And its principals are eligible to participate and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state, or local governmental entity and it is not listed on a state or federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement have Exclusions listed athtti3s://www.sam.gov/portal/public/SAM/. 25. Shall adopt and implement applicable provisions of the model HIV/AIDS work place guidelines of the Texas Department of Health as required by the Texas Health and Safety Code, Ann., Sec. 85.001, etseq. ----�— Page 14 of 20 Pg- �d�o TDEM — April 2020 GRANT TERMS AND CONDITIONS EXHIBIT E Environmental Review As the duly authorized representative of Subrecipient, I certify that Subrecipient: 1. shall assess its federally funded projects for potential impact to environmental resources and historic properties. 2. shall submit any required screening form(s) as soon as possible and shall comply with deadlines established by TDEM. Timelines for the Environmental Planning and Historic Preservation (EHP) review process will vary based upon the complexity of the project and the potential for environmental or historical impact. 3. shall include sufficient review time within its project management plan to comply with EHP requirements. Initiation of any activity prior to completion of FEMA's EHP review will result in a non-compliance finding and TDEM will not authorize or release Grant funds for non-compliant projects. 4. as soon as possible upon receiving this Grant, shall provide information to TDEM to assist with the legally -required EHP review and to ensure compliance with applicable EHP laws and Executive Orders (EO) currently using the FEMA EHP Screening Form OMB Number 1660-0115/FEMA Form 024-0-01 and submitting it, with all supporting documentation, to TDEM for review. These EHP requirements include but are not limited to the National Environmental Policy Act, the National Historic Preservation Act, the Endangered Species Act, EO 11988 — Floodplain Management, EO 11990 — Protection of Wetlands, and EO 12898 — Environmental Justice. Subrecipient shall comply with all Federal, State, and local EHP requirements and shall obtain applicable permits and clearances. 5. shall not undertake any activity from the project that would result In ground disturbance, facility modification, or purchase and use of sonar equipment without the prior approval of FEMA. These include but are not limited to communications towers, physical security enhancements involving ground disturbance, new construction, and modifications to buildings. 6. shall comply with all mitigation or treatment measures required for the project as the result of FEMA's EHP review. Any changes to an approved project description will require re-evaluation for compliance with EHP requirements before the project can proceed. 7. if ground disturbing activities occur during project implementation, Subrecipient shall ensure monitoring of ground disturbance and If any potential archeological resources are discovered, Subrecipient shall immediately cease construction In that area and notify FEMA and the appropriate State Historical Preservation Office. Vol. - pg. Page 15 of 20 TDEM — Aoril 2020 GRANT TERMS AND CONDITIONS EXHIBIT F Additional Grant Conditions 1. Additional damage requiring a new Public Assistance project to be written must be reported within 60 days following the Project Scoping meeting with the State- Federal team. 2. All work must be done prior to the approved project completion deadline assigned to each Project (POP). Should additional time be required, a time extension request must be submitted which: a.) Identifies the projects requiring an extension. b.) Explains the reason for an extension. c.) Indicates the percentage of work that has been completed. d.) Provides an anticipated completion date. The reason for an extension must be based on extenuating circumstances or unusual project requirements that are beyond the control of your jurisdiction/organization. Failure to submit a time extension request 60 days prior to the end of the period of performance may result in reduction or withdrawal of federal funds for approved work. 3. Any significant change to a project's approved Scope of Work must be reported and approved through TDEM and FEMA before starting the project. Failure to do so will jeopardize grant funding. The Subrecipient shall submit requests for cost overruns requiring additional obligations to TDEM, who will forward to FEMA for review and approval prior to incurring costs. 4. The Project Completion and Certification Report must be submitted to TDEM within 60 days of all approved work being completed for each project. If any project requires the purchase of insurance as a condition of receiving federal funds, a copy of the current policy must be attached to this report, or Duplication of Benefits form certifying other funds were received to complete the project. 5. A cost overrun appeal on small Public Assistance projects must be reported to the Texas Division of Emergency Management (TDEM) within 60 days of completing the last small project in order to be considered for additional funding. 6. Appeals maybe filed on any determination made by FEMA or TDEM. All appeals must be submitted to TDEM within 60 days from receiving written notice of the action you wish to appeal. Should you wish to appeal a determination contained in the project application, the 60 days will start the day the application is signed. Appeals for Alternative Projects will be subject to the terms of the signed agreement for the Alternative Project. 7. Public Assistance program projects will not receive funding until all of the requirements identified in the comments section of the Project Worksheet are met. 8. You may request a payment of funds on projects by initiating a Request for Reimbursement (RFR) in TDEM's Grant Management System (GMS) or an Advance of Funds Request (AFR), and including documentation supporting your request. Small Public Assistance projects are paid upon obligation and will be initiated by TDEM personnel. Payments for open projects must be requested at least quarterly if expenditures have been made in that quarter. 9. Subrecipients will be required to submit quarterly project reports (QPR) for open large projects using TDEM's GMS. Your assigned Grant Coordinator will coordinate the due date for your specific reporting. Public Assistance program small projects are typically exempt from quarterly reporting, however TDEM reserves the right to require QPRs on any smalls requiring a POP extension. The first quarterly report will be due at the end of the first full quarter following the quarter in which the project was obligated. No quarterlies are required for projects that Subrecipient has initiated a closeout request and has provided a certificate of completion. Failure to submit required quarterly reports for two or more quarters can result in withholding or deobligation of funding for Subrecipients until all reports are submitted and up-to-date. Page 16 of 20 Vol. a pg.O( TDEM - Ard 2020 GRANT TERMS AND CONDITIONS 10. Subrecipients expending $750,000 or more in total Federal financial assistance in a fiscal year will be required to provide an audit made in accordance with OMB Uniform Guidance; Cost Principles, Audit, and Administrative Requirements for Federal Awards, Subpart F. A copy of the Single Audit must be submitted to your cognizant State agency or TDEM within nine months of the end of the subrecipient's fiscal year. Consult with your financial officer regarding this requirement. If not required to submit a single audit, a letter must be sent to TDEM certifying to this. 11. Subrecipients will not make any award to any party which is debarred or suspended, or is otherwise excluded from participation in the Federal assistance programs (EO 12549, Debarment and Suspension). Subrecipient must maintain documentation validating review of debarment list of eligible contractors. 12.Subrecipients must keep record of equipment acquired by federal funds for the life cycle of the equipment. A life cycle for most equipment will be three years, but could be longer. If the fair market value of a piece of equipment is valued over $5,000, FEMA will have the right to a portion of proceeds if equipment is sold. If the fair market value of a piece of equipment is less than $5,000, the property can either be retained, sold or designated as surplus with no further obligation to FEMA. 13.TDEM will be using the new FEMA Public Assistance Delivery Model to facilitate the writing of project worksheets (Portal). Subrecipient will be responsible for establishing and maintaining an active account in the Portal and to provide and upload timely, all information requested that is needed to write accurate project worksheets. The Portal will provide the Subrecipient visibility of the entire project writing process. 14. TDEM will be using its new Grant Management System (GMS) for Subrecipient grant management functions. Subrecipient will access GMS to initiate Requests for Reimbursements (RFR), Advance of Funds Requests (AFR), Time Extensions, Scope and Cost changes requests, Quarterly Reports, Project Closeouts, Appeals, and other items deemed necessary by TDEM. Requested forms and processes may be adjusted and changed to accommodate GMS processes and requirements. Subrecipient agrees to monitor GMS as necessary to properly manage and complete awarded projects under this agreement. 16.2 CFR 200.210(a)(15), 2 CFR 200.331(a)(1)(All) and (a)(4) make reference to indirect cost rates. The Subrecipient may use the negotiated Indirect Cost Rate approved by its cognizant agency, or may use the 10% de minimis rate of modified total direct costs (MTDC) (as per § 200.414) when receiving Management Costs. Vol. pg. Page 17 of 20 TDEM — April 2020 GRANT TERMS AND CONDITIONS EXHIBIT G 7. +$^yi`:.a sk.'t. �:. xt,`niY, '"..!_::: �.• yag�.'.g "is. 4 �. ' w & }. ;. -:a titch Certicat►oia�• x..:� Additional Grant Certifications Subrecipient certifies that it.has the ability to meet or exceed the cost share required for all subawards (Projects) and amendments (versions) under this Grant Agreement. %aDu l cat►orr of Prop nt► Statement Subreciplent certifies there has not been, nor will there be, a duplication of benefits for this project. Match Certification ✓ -. �'�S�$ -t.•� t 'a i•�., stiy` �k''�S'; *4. as +.�u+ t w s< s s si�� 3.r- � ' +.•4'S "�a.x � . $ a #+�✓ �m '' t ' � •, � F��deraltDebt D►sclosGi'e �" � ., � � , :'�H t � ��� - �, � a ' :. x,�� �. � ,� � :��� � � Y - R ,� � .�� .� � .� , �' Subrecipient certifies that it is not delinquent on any Federal Debt. For Hazard Mitioation Projects O ? vX a x . a s # d s.at;".'o yr w :a; > .. -r w-, +cr�` 'J IV(ath�e`nance Ag�eemeYt�� � `' �";. � �'" F � �?� `� . . , •:. � x� Applicant certifies that if there is a Maintenance Agreement needed for this facility copy of that agreement will be provided to TDEM. ,<. d fdtik w 3 b dr ..s$ j •,:. t "^ tr nrne;cntai Justice Sta° merit s Federal Executive Order 12898 compliance requirements — If there are any concentrations of low income or minority populations in or near the HMGP project: 1. Applicant certifies that the HMGP project result will not result in a disproportionately high or adverse effect on low income or minority populations. OR 2. Applicant certifies that action will betaken to ensure achievement of environmental justice for low income and minority populations related to this HMGP project. G Page 19 of 20 TDEM — September 2019 Vol. (-- P9• -5-L Request for Information and Documentation Policy and Guideline It is crucial to the success of the overall Grant Program and to the timely completion and closure of awarded projects that timelines be established for providing information and documentation. TDEM has developed a framework to support this endeavor following a progressive series of communications for the Subrecipient (RFI). TDEM will work with you throughout the RFI process as communication is the key to your success. RFI Timelines First Informal Request The primary contact for the Subrecipient will receive the RFI via email with five business days to respond. Second Informal Request A second email to the primary contact will be sent with an additional five business days to respond. Third Informal Request A phone call will be made to the primary contact with a third email requesting the information to be provided within five business days. The Regional Section Administrator and State Coordinator will be copied. Fourth Formal Request The Supervising Program Director of Recovery will issue a certified letter to the highest ranking official highlighting previous requests and an additional ten days to provide the requested information. Final Formal Request A final request by certified letter will be issued by the Deputy Assistant Director of Recovery, Mitigation, and Standards, or the Assistant Director of the Texas Division of Emergency Management to the highest ranking official giving the final ten business days to respond or deobligation of the project will begin. Final Action If the RFI is not sufficiently answered, the project will be deobligated, and any previously paid funds must be returned to TDEM. Reference: RMS Services Grant Program Request for Information and Documentation August 2017 Vol. a pg. GRANT TERMS AND CONDITIONS Please initial by each Exhibit, acknowledging you have received them, understand them, and agree to abide by them. X Assurances — Non -Construction Programs, hereinafter referred to as "Exhibit A" X Assurances — Construction Programs, hereinafter referred to as "ExhibitB" X Certifications for Grant Agreements, hereinafter referred to as "Exhibit C" X State of Texas Assurances, hereinafter referred to as "Exhibit D" X Environmental Review Certification, hereinafter referred to as "ExhibitE" X Additional Grant Conditions, hereinafter referred to as "Exhibit F" X Additional Grant Certifications, hereinafter referred to as "ExhibitG" X Request for Information and Documentation referred to as "ExhibitB" Please sign below to'acknowledged acceptance of the grant and all exhibits in this agreement, and to abide by all terms and conditions. 42,1 Si a dre 3ofCertV1fylng Officia Date (a.. Printed Name and itle Page 20 of 20 TDEM — September 2019 Vol. c;,—q Pg. Brazos County Job Description Last Updated: September 2012 Template Revision 1.2 08115/2012 Class Number: 1848 Title: Custodian Pay Group: 10 Department: Juvenile, Detention FLSA Status: Non Exempt Reports To: Detention Supervisor/Manager Approved Date: EEOC Category: Service/ Maintenance General Summary: Performs custodial duties within the entire Juvenile Detention Center. Essential Duties: Sweep and mop detention facility daily. Properly clean and wash mops after each use. On a daily basis, perform the following: Clean bathrooms, vacuum detention areas, clean windows, clean control booth, clean kitchen, clean education areas and take out all trash from offices, control booth, restrooms, intake, and staff break room and locker areas. Clean walls weekly. Wax and buff detention floors. Strip detention floors monthly. Keep adequate inventory of cleaning supplies. Maintain and keep an orderly and clean supply closet(s). Obtain awareness and knowledge of which cleaning chemicals to use for specific surfaces to avoid damage. Communicate maintenance concerns to the detention supervisor. Be able to work a non- traditional work schedule, to include nights and weekends as the position is subject to irregular work hours. Attend trainings as needed and required by the department including Prison Rape Elimination Act (PREA) training requirements. Participate in preparing facility for health inspections, tours, and Audits. Keep confidential everything seen and heard in the facility as it relates to juveniles due of their right to confidentiality (Texas Family Code, Chapter 58). The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is related or a logical assignment to the position. This job description does not constitute an offer of employment. The job description is subject to change by the employer as the needs of the employer and reouimments_of the iob cha rine- Other Duties as assigned. Supervision Received' Detention Supervisor/Manager Given: Not applicable Education Required: High school diploma or its equivalent. Direct experience may be substituted for the education requirement. Preferred: i Experience Required'• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions. Must be 21 years of Preferred: age, or older. Preferred: Certificates, Licenses, Registrations Required: Valid Texas driver's license with appropriate liability auto insurance coverage (Driver's license requirements must be met within 30 days if employee recently moved from another state). Non -disqualifying criminal history/sex offender registration background check. Preferred: Demands Duane Peters �j County Judge Date Typical: Duties require daily standing, walking, sitting, bending, talking and listening; frequent use of hands and/or fingers to grasp, handle, pick-up, pinch, type or feel; frequent reaching with hands or arms and lifting of objects over 100 pounds; close vision, distance vision, ability to distinguish color, peripheral vision, depth perception and ability to adjust focus. Adequate sense of smell. Physical demands described here are representative of those that must be met or are encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge, Skills, & Abilities Typical: Must have knowledge or ability to learn cleaning skills to ensure proper cleanliness and sanitation of facility. Work Environment Typical: The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is -constantly required to perform multiple tasks simultaneously, to work under time pressures to meet deadlines and to work closely with others as part of a team; the employee is frequently required to do tedious exacting work. Worker is subject to physical hazards from traffic; serious hazard and infection from exposure to communicable disease; physical harm as the result of confrontation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. !Vol. Pg�� Brazos County Job Description Last Updated: October 9, 2019 Template Revision 12 08/15/2012 Class Number: 1836 Title: Cook Pay Group: 07 Department: Juvenile, Detention FLSA Status: Non Exempt Reports To: Assistant Superintendent/Detention Management Approved Date: EEOC Category: Service/Maintenance General Summaq: To prepare meals for the detention center which meet all federal and state nutritional requirements. Essential Duties: Preparation of daily food services within the detention center kitchen; following established menus. Ability to write and follow recipes. Properly prepare, cook, and serve meals as instructed by Management and in accordance to health and safety standards. Assist in properly maintaining and cleaning all kitchen equipment, utensils, serving trays, floors, etc. each day to ensure passing of Health and State Inspections. Assist Assistant Superintendent, Food Service Manager and other cook(s) with inventory needs. Follow established policies, procedures, and practices of the department. Attend trainings as needed to maintain proper credentials and in accordance with state and federal mandates. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is related or a logical assignment to the position. This job description does not constitute an offer of employment. The job description is subject to change by the employer as the needs of the employer and requirements of the job change. Other duties may be assigned. Other Duties as assigned. Supervision Received: Superintendent, Assistant Superintendent, Operations Manager, or any other Supervisor/Manager assigned by Superintendent. Given: Not applicable Education Required: High School Diploma or its equivalent. Direct experience may be substituted for the education requirement. Preferred: Experience Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions. Must be 21 years of age, or older. Preferred: �jpIPRO Certificates, Licenses, Re istrations Required' Possess or obtain within 30 days of employment the Brazos County Food Handlers Card. Possess or obtain within 6 months of employment the Food Service Managers Certification License. Valid Texas driver's license with appropriate liability auto insurance coverage (Driver's license requirements must be met within 30 days if employee recently moved from another state). Preferred: �jpIPRO Duane Peters County Judge Date Typical: Duties require daily standing, walking, sitting, talking and listening; frequent use of hands and/or fingers to grasp, handle, pick-up, pinch, type or feel; frequent reaching with hands or arms and lifting of objects over 100 pounds; close vision, distance vision, ability to distinguish color, peripheral vision, depth perception and ability to adjust focus. Physical demands described here are representative of those that must be met or are encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge, Skills, & Abilities Typical: Ability to communicate effectively orally and in writing. Ability to maintain required documentation and reports. Ability to properly prepare and cook meals; and write and follow recipes. Ability to establish and maintain effective working relationships with other employees. Must possess basic computer knowledge and competence. Work Environment Typical: The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is constantly required to perform multiple tasks simultaneously, to work under time pressures to meet deadlines and to work closely with others as part of a team; the employee is frequently required to do tedious exacting work. Worker is subject to physical hazards from traffic; serious hazard and infection from exposure to communicable disease; physical harm as the result of confrontation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vol. Pg. - Leb Brazos County Job Description Last Updated: October 9, 2019 Template Revision 1.2 08115/2012 Class Number: 1836 Title: Cook Pay Group: 07 Department: Juvenile, Detention FLSA Status: Non Exempt Reports To: Assistant Superintendent/Detention Management Approved Date: EEOC Category: i Service/Maintenance General Summa!y: To prepare meals for the detention center which meet all federal and state nutritional requirements. Essential Duties: Preparation of daily food services within the detention center kitchen; following established menus. Ability to write and follow recipes. Properly prepare, cook, and serve meals as instructed by Management and in accordance to health and safety standards. Assist in properly maintaining and cleaning all kitchen equipment, utensils, serving trays, floors, etc. each day to ensure passing of Health and State Inspections. Assist Assistant Superintendent, Food Service Manager and other cook(s) with inventory needs. Follow established policies, procedures, and practices of the department. Attend trainings as needed to maintain proper credentials and in accordance with state and federal mandates. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is related or a logical assignment to the position. This job description does not constitute an offer of employment. The job description is subject to change by the employer as the needs of the employer and requirements of the job change. Other duties may be assigned. Other Duties as assigned. Supervision Received: Superintendent, Assistant Superintendent, Operations Manager, or any other Supervisor/Manager assigned by Superintendent. Given: I Not applicable Education Required: High School Diploma or its equivalent. Direct experience may be substituted for the education requirement. Preferred: Experience Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions. Must be 21 years of age, or older. Preferred: APPROVE Certificates, Licenses, Registrations Required: Possess or obtain within 30 days of employment the Brazos County Food Handlers Card. Possess or obtain within 6 months of employment the Food Service Managers Certification License. Valid Texas driver's license with appropriate liability auto insurance coverage (Driver's license requirements must be met within 30 days if employee recently moved from another state). Preferred: APPROVE Demands Duane Peters Voi. pg.I County Judge Typical: Duties require daily standing, walking, sitting, talking and listening; frequent use of hands and/or fingers to grasp, handle, pick-up, pinch, type or feel; frequent reaching with hands or arms and lifting of objects over 100 pounds; close vision, distance vision, ability to distinguish color, peripheral vision, depth perception and ability to adjust focus. Physical demands described here are representative of those that must be met or are encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Knowledge, Skills, & Abilities Typical: Ability to communicate effectively orally and in writing. Ability to maintain required documentation and reports. Ability to properly prepare and cook meals; and write and follow recipes. Ability to establish and maintain effective working relationships with other employees. Must possess basic computer knowledge and competence. Work Environment Typical: The noise level in the work environment is usually moderate. While performing the essential duties of this job, the employee is constantly required to perform multiple tasks simultaneously, to work under time pressures to meet deadlines and to work closely with others as part of a team; the employee is frequently required to do tedious exacting work. Worker is subject to physical hazards from traffic; serious hazard and infection from exposure to communicable disease; physical harm as the result of confrontation. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this lob. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Vol. 3 a P9. Item Coversheet BRAZOS COUNTY BRYAN,TEXAS Page 1 of 1 DEPARTMENT: Brazos County Office of the NUMBER: Sheriff -Detention Ctr. DATE OF COURT MEETING: 2/16/2021 ITEM: Request from the Sheriffs Office for a Payment Authorization to GSG, Inc. for the vinyl machine stock vinyl in the amount of $181.02. A Purchase Order was not obtained in advance. TO: Commissioners Court FROM: Chief Kevin Stuart, CJM DATE: 02/09/2021 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 REQUIREMENTS: approval for payment ATTACHMENTS: File Name Description Type osa#4920759 Payment Authorization.odf Invoice Backup Material GSG #4920759- back up email Backup Material 00 PA- approval needed from Commissioners Court.odf Duane Peters County Judge Vol. �I Pg. _. 1113 comm-(WM}2021- GSG - HOUSTON REFERENCE SHIP VIA ORDER TYPE PLACED BY TER HSTN N2 5PM SO ' Wayne Moor Net 30 4 INVOICE 5 Solutions Group, Inc. INVOICE DATE ' 4601 Spring Valley Rd. rzsw,Graphic 0112612149292 0759-00 Dallas, TX 75244 I SHIP DATE (800)366-1776 ORDER DATE 0125121 1 0112=1 DELIVERY SIGNATURE REMIT TO 2 ROLL Graphic Solutions Group, Inc. 0.00 P.O. Box 671261 f� ,��—• 4.25"400' PerfecTear PI Layflat - High Tack Dallas, TX 75267.1261 (214)748.32711 Accounting Fax: (972) 661.1234 BILLTO: 1012387 SHIP TO: "'ORDER ONLINE AT WWW.GOGSG.COM*'* 2601 SP 0.510 EU26OX 10430 07128830578 $2 P7995706 0001:0002 11111111 I1sill 1 Brazos County Sheriff's Office BRAZOS COUNTY SHERIFF'S OFFICE 1835 SANDY POINT RD 3.60 PO BOX 914 BRYAN, TX 77807 $3-E BRYAN TX 77806-0914 1.25"x300' PerrecTear PI Layflat - High Tack comm-(WM}2021- GSG - HOUSTON REFERENCE SHIP VIA ORDER TYPE PLACED BY TER HSTN N2 5PM SO ' Wayne Moor Net 30 CUSTOMER# NAME INVOICE # DUE DATE AMOUNT DUE AMOUNT PAID 0001:0002 Web Enrollment Token: FLR KFB TFD gogsg.bilitrust.com REMITTANCE ADVICE PLEASE RETURN THIS PORTION WITH YOUR PAYMENT 1012387 Brazos County Sheriffs Office 4920759-00 02/25/21 $181.02 � rnSG° Remit To: IL.J�LI���IdJI�.L.d���IL�LIdI���.JL11.,���161L�1 Graphic Solutions Group P.O. Box 671261 Dallas, TX 75267-1261 Page 1 of 2 1 IMASQ4S 5 0 5 EACH 1.29 0.00 $6.4 4" STANDARD ORANGE Squeegee 2 MTPGXP775-4. 2 0 2 ROLL 12.24 0.00 $24.4 4.25"400' PerfecTear PI Layflat - High Tack 3 MTPGXP775-1 1 0 1 ROLL 3.60 0.00 $3-E 1.25"x300' PerrecTear PI Layflat - High Tack 4 MTPGXP775-8 1 •0 1 ROLL 24.49 0.00 524.E 8.57400' PerfecTear Plu Layflat - High Tack 5 ORA651-031-24U 25 0 25 YARD 2.44> 61.( 8��Lot#: 24"651 ORACAL 031 RED 031 Qty: 25.00 O6 ORA651-053-24U 25 0 25 YARD 2.44 PAUfflor $6.24" 651 ORACAL 053 LIGHT BLUE laLot Wy M C528 Qty: 25.00 X c� / CUSTOMER# NAME INVOICE # DUE DATE AMOUNT DUE AMOUNT PAID 0001:0002 Web Enrollment Token: FLR KFB TFD gogsg.bilitrust.com REMITTANCE ADVICE PLEASE RETURN THIS PORTION WITH YOUR PAYMENT 1012387 Brazos County Sheriffs Office 4920759-00 02/25/21 $181.02 � rnSG° Remit To: IL.J�LI���IdJI�.L.d���IL�LIdI���.JL11.,���161L�1 Graphic Solutions Group P.O. Box 671261 Dallas, TX 75267-1261 Page 1 of 2 � Da las Ting X 7 244 Y d GSGSolutions Grou, p Inc. (800)366-1776 . c BILL TO: 1012367 2601 SP 0.510 E0260X 1043107126830578 S2 P7995786 0002:0002 �11111111�111�111�1i1111111113111'111111111111111igill 11111�1111' BRAZOS COUNTY SHERIFF'S OFFICE PO BOX 914 BRYAN TX 77808-0914 INVOICE 01129121 1 4920759-00 01126121 1 01126121 Graphic Solutions Group, Inc. P.O. Box 671261 Dallas, TX 75267.1261 (214)749.32711 Accounting Fax: (972) 661-1234. SHIP TO: —ORDER ONLINE ATWWW.GOGSG.COM" Brazos County Sheriffs Office 1835 SANDY POINT RD BRYAN, TX 77807 CUSTOMER# NAME INVOICE # DUE DATE AMOUNT DUE AMOUNT PAID 0002:0002 PLEASE RETURN THIS PORTION WITH YOUR PAYMENT 1012387 Brazos County Sheriffs Office 4920759-00 02/25/21 $181.02 Remit To: Graphic Solutions Group P.O. Box 671261 Dallas, TX 75267-1261 Page 2 of 2 S• w "'F re 5• P� • O i 0'�.• f5 pG�TY OT. BRAZOSCOUNTY FLEET SERVICES DEPARTMENT Memorandum Date: February 9, 2021 To: Budget/Auditing Office From: Amber Arredondo The Fleet Services Department division 56002000, is requesting capital funding to cover the FY20 invoices for four R&B trucks. The invoices are for equipment that was received to up fit four new Road & Bridge trucks. The invoices were received today February 9, 2021 after FY20 budget was closed and total $4,823.92. Please let me know if there are questions or concerns regarding this matter. Thank you for your consideration of this request. Thank you, Amber Arredondo D5—an e Peters County Judge 2617 Highway 21 Westry an,�exas47-803--- Office (979)822-2127 / Fax (979)775-0453 VOI. Pg. 75' Bill To: Brazos County Auditor's Office PO BOX 914 Bryan, TX 77803 Phone: (936) 870-7988 Fax: (979) 775-0453 Fleet Outfitters, Inc. 2770 Osborn Lane Bryan, TX 77803 Invoice Phone: (979) 703-1970 Randy@texasfleetoutfitters.com 26970 9/21/2020 1 of 1 1111 * 111111111111111111111111111111111 Ship To: Pickup .BRACOU Randy 200001155 9/14/2020 Pickup Due the 10th day of the next month W k. it C 1.00 1.00 RKIC63 BOX COMPLETE -C63 674.99 674.99 (F Contact: Ken Customer Signature EBMS by Eagle Business Software Balance Due: $1,303.98 Thank You! Subtotal 1,273.98 Freight 30.00 Sales Tax Exempt TOTAL 1,303.98 Fleet Outfitters, Inc. 2770 Osborn Lane Bryan, TX 77803 Invoice Phone: (979) 703-1970 Randy@texasfleetoutfifters.com . . . . . . . . . . 26971 9/21/2020 �• � �IIIlllllllllllllllllll(Illlllllllllllllllllll Bill To: Ship To: Brazos County Auditor's Office PO BOX 914 Pickup Bryan, TX 77803 Phone: (936) 870-7988 Fax: (979) 775-0453 r BRACOU Randy 200001262 Pickup Due the 10th day of the next month lof 1 Subtotal 598.99 Freight Sales Tax Exempt Customer Signature - Balance Due: $598.99 TOTAL 598.99 EBMS by Eagle Business Software Thank You! — 1 10^1 (--Z, 02-9 PC,- LOS I 1.00 f 1.00 FILFR1211H 12V DC PUMP WMETER MANNOZ 598 99 598.99 Subtotal 598.99 Freight Sales Tax Exempt Customer Signature - Balance Due: $598.99 TOTAL 598.99 EBMS by Eagle Business Software Thank You! — 1 10^1 (--Z, 02-9 PC,- LOS I Bill To: Brazos County Auditor's Office 9OBOX 914 Bryan, TX77QO3 Phone, (836)87D-7988 Fax: (979) 775-0453 Fleet Outfitters, Inc. 277OOsborn Lane Bryan, TX77003 Phone: (979) 703-1970 Randy@texasOeetoutOtters.00m Invoice ce 26972 9/21/2020 1 of 1 BRACOU' Randy 200001268 Pickup Due the 1Uthday ofthe next month 1.00 1.00 RKIC63 BOX COMPLETE -C63 674.99 674.99 Contact: Ken Customer Signature EBMS by Eagle Business Software Balance Due: $1,273.90 Thank You! Subtotal 11273.98 Sales Tax Exempt TOTAL 1,273.98 Fleet Outfitters, Inc. 2770 Osborn Lane Invoice �V0 � �� Bryan, TX 77803 Phone: (979) 703-1970 +cyo�g '...ate -r ,� '•t � * � x �;, Randy@texasfleetoutfitters.cominvoiceNumber spate �!Page;� 26973 9/21/2020 1 of 1 111111111 HI Bill To: Ship To: Brazos County ' Auditor's Office PO BOX 914 Pickup Bryan, TX 77803 Phone: (936) 870-7988 Fax: (979) 775-0453 z 'ara+r r'3M1%s.4.,�i?i .. t�'Y -_7 t 4 qa:'.x' z r`} .r" y...niYu .s. -:r.• s.CustomerlD �> Saieserson� ,�,�+ PO�Nu�mber �c��� htpDate � � �hi�l�Uia� ..�"vs�.i::�.s..s.�CY.:�_�` rr>:'� '''i"4. �.,. >: x.<, •F' sM.-+•. '�k" S.n�':s.,� BRACOU Randy 200001261 Pickup Due the 10th day of the next month Customer Signature Balance Due: $1,646.97 EBMS by Eagle Business Software Thank You!.... �17D Subtotal 1,646.97 Freight - Sales Tax Exempt TOTAL 1,646.97 Brazos County Purchasing Department . . . . . . . . . . . . 200 S. TX AVE., SUM 352 BRYAN, TX 77803 PHONE (979) 3614290 FAX (979) 3614293 BRAZOSCOUNTY AUCTION DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise the following: DATE: February 16, 2021 AUCTION RUN DATES: Start February 19, 2021— March 5, 2021 REQUESTING DEPARTMENT: Purchasing TYPES OF ITEMS BEING AUCTIONED: Furniture, Computers, Equipment Misc. Items APPROVAL SIGNATURE: Duane Peters, County Judge DATE APPROVED: Vol. g. '71 P \. Brazos County Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 3614293 BRAZOS COUNTY AUCTION DOCUMENTATION SHEET, The Purchasing Department would like to request Commissioner's Court approval to advertise the following: DATE: February 23, 2021 AUCTION RUN DATES: Start March 0.5,2021 — March 22, 2021 REQUESTING DEPARTMENT: Purchasing - TYPES. OF ITEMS. BEING. AUCTIONED:.. Furniture, Computers, Equipment, Misc. Items APPROVAL SIGNATURE: Duane Peters, County Judge DATE APPROVED: 9 VOL Pg. 92 %g pp T N Brazos County ° a0. Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 BRAZOSCOUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's'Court approval to advertise and go out for Bid on the following: DATE: February 16, 2021 BID NUMBER: 21-118 TITLE: Janitorial Trash Liners REQUESTING DEPARTMENT: Road & Bridge, Facilities, Expo, Jail, & Brazos Center s APPROVAL SIGNATURE: Duane Peters, County Judge DATE APPROVED: � / 7t / � Vol. Pg. `13 .FTE OF �* Brazos County °G.. o 0���° Purchasing Department 200 S. TX AVE., SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 BRAZOSCOUNTY BID/RFP/RFQ DOCUMENTATION SHEET The Purchasing Department would like to request Commissioner's Court approval to advertise and go out for Bid on the following: DATE: February 16, 2021 RFP NUMBER: 21-618 TITLE: Brazos County Bridle Repair REQUESTING DEPARTMENT: Road & Bridge APPROVAL SIGNATURE: Duane Peters, County Judge DATE APPROVED: Ll� vol. ��� fig. `��{ Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 552 BRYAN, TX 77803 PHONE. (979) 3614290 FAX (979) 3614293 February 4, 2021 Contract Pharmacy Services, Inc. 125 Titus Avenue Warrington, PA 18976 Attn: Heather Hutchinson Be. Renewal of Contract for Jail Pharmaceuticals 21-092R previously known as 20-117R and 18- 094. Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Renewal of Contract for Jag Pharmaceuticals 21-092R previously known as 20- 117R and 18-094. All terms, conditions, and pricing shall remain the same. This renewal will be for one year from June 1, 2021 through May 31, 2022. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to bnaness@brazoscountytx.gov or fax to (979) 3614293. Please also submit an updated Certificate of Insurance. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 3//61//-4284. Contact Namc: �%agw #t/1f�G1tRsm Title: Cad Telephone: 267 —'(!S l —q0 Q 3 Email: flPVA641hSan© eonh&t eharma&f c dGvt CONTRACT PE ARMACY SERB CES, INC uthorized Sign Date BRAT, COUN Doane Peters, County Judge Date NEAR i �' , Vol. 3 aq gig. r7 m T U N F-� O Qo N .Zi S o� 3 d n m n N M S o' c N �G 3 O 7 W N O N N V 7# n� 7 Q I-� co O t� --iz -o -n n * ° �, o rfDo 0 o * °' (D a Do t 'v m °-0 3 of o o °1 o. a _n n n O IA C OC fll d d Q N rt � S d O C rt 7 cu 7 0CL < L m M. n n' m O c m{A 1 0fl. r+ --h 3 �- m n O_ m O H COC C 3 d O 3 G. Ln (gyp M Ln m ni O A n o_ 3 m On W. N C C m D d m a 3 a °�' - a cr ? H NW A N (p n to O O O O (A 0 T, O �- S O '* m fu O ` f o m o CL S 0. O --h 0 OCL n 1 C a pmJ N N W 1--� m a O O O In In O M n o- n a m cu D m nu a N 0 1 iF QCQ � = C CA C N Vol. 3 aq gig. r7 m T U N F-� O Qo N .Zi S o� 3 d n m n N M S o' c N �G 3 O 7 W N O N N V 7# n� 7 Q I-� co O t� Item Coversheet BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Brazos County Office of the NUMBER: Sheriff -Detention Ctr. DATE OF COURT MEETING: 2/16/2021 ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: ATTACHMENTS: File Name 2021 IOL City of Bryan and BCSO- Inmate services.odf Page 1 of 1 Ratification of Interlocal Agreement between the City of Bryan and Brazos County; Brazos County Sheriffs Department Inmate Services. Commissioners Court Chief Kevin Stuart, CJM 02/05/2021 False False $0.00 Description Type IOL City of Bryan and BCSO-Work crew Backup Material mate County Judge voi. 3 aq Pg. �I � 0 2-1 Docuftn Envelope ID: 4AOA48C4-13F3-4F2B-81 BB-D72746D51BB1 STATE OF TEXAS § COUNTY OF BRAZOS § INTERLOCAL AGREEMENT CITY OF BRYAN AND BRAZOS COUNTY BRAZOS COUNTY SHERIFF'S DEPARTMENT INMATE SERVICES THIS INTERLOCAL AGREEMENT is hereby made and entered into this the 4th day of February , 2021, by and between the CITY OF BRYAN, TEXAS, a home rule municipal corporation ("Bryan") and BRAZOS COUNTY, a political subdivision of the State of Texas ("County"), each acting by and through its duly authorized agents; WHEREAS, the respective participating governments ("Parties") are authorized by the Interlocal Cooperation Act, Texas Government Code, Chapter 791, to enter into a j oint agreement for the performance of the governmental function of constructing and maintaining public works projects and public infrastructure; and WHEREAS, the County has Sheriffs Department inmates who are capable of performing community service work, including but not limited to minor public works construction and maintenance projects, landscaping maintenance, and litter patrol; and WHEREAS, the Parties recognize that allowing inmates to work off time saves the County tax dollars by reducing the number of days in custody, and saves the City tax dollars by reducing labor costs for minor projects; and WHEREAS, the Parties previously entered into an agreement providing selected and specific maintenance/beautification services through the use of Brazos County Sheriffs Department inmates on March 27th, 2014; and WHEREAS, Bryan desires to increase the amount of projects being performed under this Agreement, and the County would be willing to accommodate that desire, in exchange for Bryan's agreement to share in some of the additional cost; and NOW THEREFORE, in consideration of the mutual covenants and conditions contained herein, the Parties agree as follows: A. SCOPE OF WORK 1. . The County shall provide Bryan with supervised inmates who can provide manual labor on minor public works infrastructure construction and maintenance projects, landscaping construction and maintenance projects, litter control, and any other reasonable task requested by the City, agreed to by the County, and permitted by law. Depending on the availability of inmates and the needs of the particular project, the County will provide labor crews of four (4) to six (6) inmates when scheduled by Bryan. 2. The County agrees to provide labor for up to two (2) crews working one hundred seventy five (175) eight-hour work days annually, provided that Bryan is able to provide sufficient suitable projects. A work day is from 7:00 a.m. to 3:30 p.m. with a thirty (30) minute lunch break. Bryan will keep a running tally of the number of days worked in a given month. Bryan shall provide a schedule of projects including the dates, times, locations, and the requested number of inmates before the end of business on Thursday of the preceding week. In the event that Force Majeure requires a change in the schedule, Bryan will provide at Vol. —3 31 DocuSign Envelope ID: 4A0A48C4-13F3-4F2B-81 BB-D72746D5113137 least twenty-four (24) hours' notice of such change. If Bryan is unable to provide the required notice, the County will be deemed to have provided the labor for that day. 3. For the purposes of this Agreement, Force Majeure shall mean any contingency or cause beyond the reasonable control of a party including, without limitation, acts of God or the public enemy, war, riot, civil commotion, insurrection, government or de facto governmental action (unless caused by the intentionally wrongful acts or omissions of the party), fires, explosions, floods, adverse weather, materials or labor shortages, strikes, slowdowns, or work stoppages. 4. Services provided by the County to Bryan shall be limited to projects within the Bryan city limits. The Parties may agree to limitations where inmate services may not be used, for example within the vicinity of schools. 5. Bryan shall provide instructions and limited training so that inmates understand their duties and responsibilities. Bryan shall provide limited supervision of construction projects so that the projects are completed safely and effectively, provided however that the Sheriff s office retains the ultimate right and responsibility for control and supervision of the inmates. Unless otherwise agreed to in writing by the Parties, Bryan shall provide materials and equipment to be used by the inmates. Inmates shall not be using riding lawn mowers when performing work under this Agreement. Bryan shall be responsible for ensuring that inmates receive adequate instruction and safety training on any equipment to be used. B. PAYMENT OF COSTS 6. Unless otherwise agreed to in writing by the Parties, or as otherwise stated herein, each party will bear its own costs. When circumstances justify a sharing of costs, the City Manager and the Sheriff may reach a written agreement as to how costs will be shared without requiring an amendment of this Agreement, provided that the cost to each party is within the budgetary authority of the City Manager and the Sheriff. 7. In exchange for the County's agreement to ensure the availability of supervised inmates as required by this Agreement, Bryan will pay the County an amount equal to $280 per crew each workday, not to exceed $98,000.00 annually. Payments shall be made on a monthly basis, in arrears, within thirty (30) days following the end of the month for which.payment is being made. A copy of the monthly tally of days worked will be submitted with payment. Payment remitted to Brazos County Treasurer at 200 S. Texas Ave., Suite 240, Bryan, TX 77803. C. TERM -AND TERMINATION 8. This Agreement shall be effective upon execution by all parties. The initial term of the Agreement shall expire on December 8, 2021. This Agreement shall automatically renew for up to four (4) additional one-year terms, unless either party elects not to renew by providing the other party with written notice at least sixty (60) days prior to the end of the then current term. 9. Either party shall have the right to terminate this Agreement by giving the other party thirty (30) days written notice. D. NOTICES 10. All notices issued between parties to this agreement shall be in writing. All notices shall be deemed given on the date personally delivered, faxed, emailed, or deposited in the U. S. mail to the following parties, unless an alternative person is designated by the respective party: F Vol. =�Caa pg. r7q DocuSign Envelope ID: 4AOA48C4-13F34F2B-81 1313-D72746D51 13131 Bryan: City of Bryan P.O. Box 1000 Bryan, Texas 77805-1000 300 S. Texas Ave. Bryan, Texas 77803 Attn: City Manager County: Brazos County 200 S. Texas Ave., Suite 332 Bryan, Texas 77803 Attn: County Judge E. MISCELLANEOUS PROVISIONS 11. If any provision of the Agreement shall be held to be invalid, illegal, or unenforceable by a court or other tribunal of competent jurisdiction, the validity and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. The parties shall use their best efforts to replace the respective provision or provisions of this Agreement with legal terms and conditions approximating the original intent of the parties. 12. This Agreement is the entire agreement between Bryan and the County relating to the provision of the Sheriff s Department inmate services for the specific functions as described above and supersedes any and all prior agreements, arrangements, or understandings, whether written or oral. 13. This Agreement is for the benefit of the parties to the Agreement, and does not confer any rights on any third parties. 14. No Amendment to this Agreement shall be effective and binding unless and until it is reduced to writing and signed by the authorized representatives of all parties. 15. This Agreement has been made under and shall be governed by the laws of the State of Texas. This Agreement and all matters related thereto shall be performed in Brazos County, Texas. The venue of any lawsuits arising out of this Agreement shall be in Brazos County, Texas. 16. Failure of any party at any time, to enforce a provision of this Agreement, shall not constitute a waiver of that provision, nor in any way affect the validity of this Agreement or the right of any party thereafter to enforce each and every provision hereof. No term of this Agreement shall be deemed waived or breach excused unless the waiver shall be in writing and signed by the party(ies) claimed to have waived. Furthermore, any consent to or waiver of a breach will not constitute a consent to or waiver of or excuse of any other different or subsequent breach. 17. It is understood and agreed that this Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. NOW THEREFORE, this Agreement is made and entered into, by and between the City of Bryan and Brazos County, to be effective when signed by the last party whose signing makes the Agreement fully executed. Vol. Pg. 2)� DocuSign Envelope ID: 4AOA48C4-13F3-4F2B-81BB-D72746D51BB1 CITY OF BRYAN QtJnW Wsbvu Andrew Nelson, Mayor Dated/4/2021 ATTEST: �pyy 4°FOR GG v r > 6 Mary Lynne Stratta, City Secret APPROVED AS TO FORM: Janis K. Hampton, City Attorney BRAZOS COUNTY Dom. ?4ws Duane Peters, County Judge Date?/1/2021 ATTEST: 6M .A, , t Ami IA 44, Karen McQueen, County Clerk APPROVED AS TO FORM: bVt" f W k Bruce Erratt, General Counsel APPROVED Wayne Dicky, Sheriff a Electronic Record and Signature Disclosure created on: 3/19/2020 2:57:25 PM Parties agreed to: Bruce Erratt, Duane Peters, Karen McQueen, Janis Hampton, Andrew Nelson, Mary L Stratta ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Bryan (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure (ERSD), please confirm your agreement by selecting the check -box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. You will have the ability to download and print documents we send to you through the DocuSign system during and immediately after the signing session and, if you elect to create a DocuSign account, you may access the documents for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per -page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. Further, you will no longer be able to use the DocuSign system to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Vol. -�209— Pg. Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through the DocuSign system all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact City of Bryan: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: citysecretaryweb@bryantx.gov To advise City of Bryan of your new email address To let us know of a change in your email address where we should send notices and disclosures electronically to you, you must send an email message to us at citysecretaryweb@bryantx.gov and in the body of such request you must state: your previous email address, your new email address. We do not require any other information from you to change your email address. If you created a DocuSign account, you may update it with your new email address through your account preferences. To request paper copies from City of Bryan To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an email to citysecretaryweb@bryantx.gov and in the body of such request you must state your email address, full name, mailing address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Bryan To inform us that you no longer wish to receive future notices and disclosures in electronic format you may: L decline to sign a document from within your signing session, and on the subsequent page, select the check -box indicating you wish to withdraw your consent, or you may; ii. send us an email to citysecretaryweb@bryantx.gov and in the body of such request you must state your email, full name, mailing address, and telephone number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software The minimum system requirements for using the DocuSign system may change over time. The current system requirements are found here: https://support.docusi ng_com/ ides/si er- ug ide- signing-system-requirements. Acknowledging your access and consent to receive and sign documents electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please confirm that you have read this ERSD, and (i) that you are able to print on paper or electronically save this ERSD for your future reference and access; or (ii) that you are able to email this ERSD to an email address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format as described herein, then select the check -box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. By selecting the check -box next to `I agree to use electronic records and signatures', you confirm that: • You can access and read this Electronic Record and Signature Disclosure; and • You can print on paper this Electronic Record and Signature Disclosure, or save or send -this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and • Until or unless you notify City of Bryan as described above, you consent to receive exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you by City of Bryan during the course of your relationship with City of Bryan. Pt M1061 I i� Item Coversheet BRAZOS COUNTY BRYAN, TEXAS Page 1 of 1 0 DEPARTMENT: CC 2021 - Utility Permit - Wellborn Road and Bridge NUMBER: SUD - Straub Road -1,200 feet east of Thousand Oaks Rd. DATE OF COURT MEETING: 2/16/2021 ITEM: Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 1 inch water line crossing -under Straub Road 1,200 feet east of Thousand Oaks Road. Site is located in Precinct 1. TO: Commissioners Court FROM: Darrell Kolwes DATE: 02/10/2021 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Tvoe Utility Permit - Wellborn SUD - Utility Permit - Wellbom SUD - Straub Road - 1 200 feet east of Thousand Oaks Rd..odf Straub Road - 1,200 feet east of Backup Material Thousand Oaks Rd. APPR ZO Duane Peters je County Judge APPLICATION FOR WATER UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now Wellborn SUD [company name], hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a water line under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Length of TYPE OF CONSTRUCTION Road Name & Block Number Crossing (CI-IECK ONE) Bored lacked Driven Cased STRAUB ROAD 80' X X Facilitv to Parallel County Road Within Right-Or-Wav Road Name From CONSTRUCTION TYPE 1" Diameter .10" Wall Thickness 2" PVC Encasement Pipe Material Specification PVC Maximum Operation Pressure 200 PSI The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction / work within 15 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 6011' day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, .title.and.interest-in-the.land.to.be-entered-upon.and. used. by the-holder-and•the-holder wiIl.at all -times assume -risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. S V01._ aI P9. 0C Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company falls to obtain a permit prior to rhe installation or does not install utilities in compliance wills Installation requirements set forth herein q.e. depth, location, etc), Company asstunes all financial responsibility for damages and/or destruction of lines, cables, eta based upon ltsfallure to comply tivith Brazos Comity requirement.. Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy, Applicant stipulates that requisites for lirjunctive relief exist and that Brazos County Is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This permit is a revocable permit. Brazos Comity reserves the right to revoke this permit at any time, in lite sole discretion of Brazos County, for Interests of public health, safety or tivelfare, or for failure to repair any damages upon demand, or for any ollrer reason deemed sr fficlent by Brazos County. In the event Contpmty falls to comply with any or all of the requirements as set forth herein, lite County may take such action as it deems appropriate to compel compliance. The County Engineer furilter retains the right to revoke tinis Perntlt by verbal not y7cado n to the Applicant/Coanpany. Failure to obtain this permit araUor notify lite County Engineer's Offlee wititin 24 hours of beginning construction shall constitute grounds for job shutdoivrt. By signing below, I certify that I sin authorized to represent the Company Iisted below, and that the Company agrees to the conditions/provisions included in this permit. Wellborn SUD Company Name Ste hen Cast ME Signature General Mana er Title P.O. Box 250 Address Wellborn Tx 77881 City State Zip 979-690-9799 Telephone Number i"Ii wellbornsud.com Email: Vol. pg. $ 7 WATER UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated a" t - a ( except as noted below: EXCEPTIONS: (Month/DayNear) ;,,Brazos County Engineer W z 4s CL VIM d LU w F- a O RIGHT -O NWAY ZD z Z �.3 CC z M < LU O m Q O QC O V J z UJ CL 0 < UZI JO F Its w _ ui F- O. WLU z f" Q J ~ = O s'1 0 J 0CC >: 0 a- U < tu w z O O cn � Z O W �. F' z O W w CL < LL. H Lu Z a En 0 0z z U) z Ui00 > w 00 < m US a.. < Z C\; cli t�9t� fi.�� kms, .q j {Yd�J �' � .a t � � •4..'� � ,, .. \ _ • ;'���. `z rpt F��`'I �rE s"� y r'{: • ® .4:` .. _ ray i. i • � ® t3 _ ®�' Vit• r� ® ® :' .. �. �•,. _ ' •' _ ; Ire • . fad 0 �� ® ... S ^>*^� y77 '�7�•-�•--',-"`— ._r v; ��.t't*9i�1i,-P��, z.�yah >�' \'� ;Syk'i _t �H+,, A•;,yt '���"�x�µ �r ,��eik. 4 c• '•'!+ .tea .d .'i K�..sn �k Yt Cro3 '.�, a s n `7Y r'�' F... �.. �'. 3!- r. � �`'t ff `g ;� t t 3k a ` +. as« r i .+ zr x •. \. + res^ r "�' "^ p ^r:r.^x 4Sr � a �� �.. s r� %P.y �a�y }ijr �'• F k,� �c t, � y z.✓ � `.'° �g k'!..'v.`:t - tS `E••' V. t} tiah�•'v, a�'�a,,^,, ff a"FL i.§t�.:r 1 -' ,v Vo t. 3;;0 P4. X10 BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP') (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary., in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Desfeu Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Te-Yas Utilities Code, Section 181.015. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at Ieast thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c, be at least forty-eight (48) inches below ditch flow Iine if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. S. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power — 0 to 2 feet, nominally 1-' Phone — 2 to 4 feet, nominally 3' Gas 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced hr No. 3 above; however, the County l;,ngineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended.. S. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT: b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; Vol. a pg. 9 o� c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a, location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT. cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of 'No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emereerrcv work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. Hip—it Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pineline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of - Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. Vol. 3 a pg. n 4S�p ���qJ Loa o4 J/a0 Ab r[ - a� �p��ap�RawNo IV N�NOinf p. P �i .X JglnoLf Jg111M) S c" r 1y$YNSQQ 8 S$$�� QErF b$b�RB�R^±Si — J/PIroYt �g3 J001no44 F j e 1 �I�a 44 J/Il0 JOb i[� S �a 1///1 tax" jai Ila •• b���X'iY,X'ai57dg•�n �SV: ggr�r�ggppgg CSS �jt�k9 .a J g =g�I oil7. 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DATE OF COURT MEETING: 2/16/2021 ITEM: Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 1 inch water line crossing under Kopetsky Lane 1,600 feet southwest of Dick Elliott Road. Site is located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 02/10/2021 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 File Name Description Type Utility Permit - Wickson Creek Utility Permit - Wickson Creek SUD - Kopetsky Lane - 1 600 feet SW of Dick Elliott Rd..pdf SUD - Kopetsky Lane -1,600 Backup Material feet SW of Dick Elliott Rd. APPRO 4,1�l ]Duane Peters Date County Judge APPLICATION FOR WATER UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now WICKSON CREEK SPECIAL UTILITY DISTRICT [company name], hereinafter referred to as "Company" a TEXAS [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a water line under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Length of TYPE Or CONSTRUCTION Road Name & Block Number __Crossing CHECK ONE) Bored Jacked Driven Cased KOPETSKY LANE 60' X X t'acility to Parallel Countv Road Within Right-Of-Wav CONSTRUCTION TYPE 1" Diameter wallThickncss 1 Y_" Encasement Pipe Material Specification PVC Maximum Operation Pressure 80 PSI The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within l working days. (COMPANY MUST FILL IN). If such construction is not begun by the 608' day, Company will be required to apply for a new permit. Company declares that prior to Pilin"g this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. Itis understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk —of-and-indemnify,-defend-and-save-hariniess-Brazos -County-from-and-against-any-and-all-loss,-damages,- cost. or-_ - -- expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. 'Vol. 3a P9. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County ]Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. b, the event Company fails to obtain a peratit prior to rite installation or does not install utilities h, compliance will, iitstalladair regn1ren,ents set fort/, herein (ie. depth, location, etc), Corrrpany assumes all financial rarponsibility for damages and/or destruction of lines, cables, etc. based upon its fallure to ca,npl}o lvlil, Brazos Cou„n+ req,riren,ents Applicant agrees flint if Brazos Count), demonstrates a violation of the terms of fliis policy, Applicant stipulates that requisites jar injunctive relief exist and that Brazos County is entitled to relief eiaait,iirg ally conduct by applica,:[ lvliicli is contrary to ilia policies This permit is a revocable permit. Brazos Cairttty reeerves the right to revoke tills permit at ally line, in the sale discretion of Brazos County, for interests of public health, safety or welfare, or for failure to repair any damages upon dentand, or for any other reason deemed sufficient by Brazos County . In [1te event Cmnpany fails to comply with ally or all of rhe requirements as sel forth herein, the Coiniq► may take sucl, actio„ as it deems appropriate to compel compliance. The Courtly Engineer firriller retains the right to revoke this Permit by verbal notification to the Applicant/Conipany. Failure to obtain this permit and/or itotify rite Count}, Engineer's Office within 24 hours of beginning constrnctiat, sliall constiride grounds for joh situtdowtt. By signing below, ! certify that I am authorized to represent file Company listed below, and that the Company agrees to the conditions/provisions included in this permit. Ji+T1C VVTe CZDWCT-L UTILITY DISTRICT Company Name —K -EN -T— W N. --- By: Signature _-GENERAL ..MANAGE Title P.O, BOX 4756 Address ,BRYAN, TX._77805 City State 'Lip .(979_)589-3030 Telephone Number -' Watson@wicksoncreek.com Email• Vol. 34— Pg. U WATER UTILITY APPROVAL Brazos County offers no objection to' the proposed location of the utility in the County right or way as shown .by accompanying drawings and notice dated- �� t� t except as noted below: EXCEPTIONS: o wC- (Month/DayNear) Brazos County Engineer Vol. 30-P9•� d s s Vol. W z CL RIG HT -0 F41VAY r O O z m O z 0 133 LU CL w z 0 z Cc 4c [Lr J �- a 0 z m Q .LL � J z wa CO LIJ Q � 0LUz �— _ i Q © d J Z < 0CL J X Q � d Q 0 ff1 F� V 0 > Quj. CD g 0 Q a < EL >uj " z 0 0 o d R d z r=n <z za r -L U5 > w to z z > O� O_3�Q V V 0- z Lt - r N ill to z' t v ,: r O O z m O z 0 133 LU CL w z 0 z Cc 4c [Lr J �- a 0 z m Q .LL � J z wa CO LIJ Q � 0LUz �— _ i Q © d J Z < 0CL J X Q � d Q 0 ff1 F� V 0 > Quj. CD g 0 Q a < EL >uj " z 0 0 o d R d z r=n <z za r -L U5 > w to z z > O� O_3�Q V V 0- z Lt - r N ill BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 5. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. if it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Reouirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole litre shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Trnftic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; Vol. 3a Pg. �" b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Teras Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at Ieast thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if,low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power — 0 to 2 feet, nominally 1' Phone — 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left: open over night or unattended, 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; Vol. 3 d- Pg. 1 C) 1 c. TYDOT Standard Specification Item 476 shall be followed for all baring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Enreraencv work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company Vol. 3 oZ Pg. 1"� shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to eristine facllides 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of i dilities I . When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. Hi lie Presstare Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' , Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of - Way. Transmission lines have been determined to be petroleum pipelines (which includes natural ._._gas,lines) _and shall not be parallel to a County, Road. _ _.__.._,._ _. __. _ _ ...__ _--------------------- 6. _ _____ ._ _ 6. Natural Gas Distribution is a line that serves the final customer. Vol. ��-� Pg. fl S Jangnoys E1 vol. P9. 10 ti gam. u, wo' qb Z' S �Mll�o � ST -- N h O Uf N h O Oi ySg y8 bb •c�ou c4S» �v r4 �Z2 SR@He$ R��� &e I•f H f r� N �O ID r h L �..- � � N s N Bit E •kS Joie-e� j'R E *1 an k MI yE E8l° S - - —. —.- .—.—..�.^..-.—.—.—. Wil Rvw-JO-4wli x cC x� spa as � RY� ®•lf0 •Yt11 . Ja.a Al Kt �:=� .001 mr. ti +�j I y 7 Clog owl ru WY Os .,LJ M J►OJIgiLS - s 1 i=�; : g 1 • Jtplt7�ls �—JVJIM+Ji — — — - — —• — — — — — — — JaPlKtjs 4i .s. Mta 6G ..v ✓a1 yt a p r� o peal A + a W m s 1fi N Q R C W p „xG yov Os y fl Js.O AJ K[ n • �'t'lSl�n'1"� Vaa QD ' I A c se x2'. J.0I nous . . • .WInaSS a a +00 t,+o<ts JJolr, 4s ,r�K os J.ao .aJ Kt g g KtC� •6•IAy1a as �aJ aM .11 m x Oy1 &,M.J o Jf RJ�DJJW Citi ��:ioi YJt1a�.Jj WlNk�i�+]�Koiiy�Nl .a Pw..,.S ►i RmOma� �I�ti 1. i{n wy ignir'Ut1c vol. P9. 10 ti � uJ S U - - —. —.- .—.—..�.^..-.—.—.—. Wil Rvw-JO-4wli x cC x� spa as � RY� ®•lf0 •Yt11 . Ja.a Al Kt �:=� .001 mr. ti +�j I y 7 Clog owl ru WY Os .,LJ M J►OJIgiLS - s 1 i=�; : g 1 • Jtplt7�ls �—JVJIM+Ji — — — - — —• — — — — — — — JaPlKtjs 4i .s. Mta 6G ..v ✓a1 yt a p r� o peal A + a W m s 1fi N Q R C W p „xG yov Os y fl Js.O AJ K[ n • �'t'lSl�n'1"� Vaa QD ' I A c se x2'. J.0I nous . . • .WInaSS a a +00 t,+o<ts JJolr, 4s ,r�K os J.ao .aJ Kt g g KtC� •6•IAy1a as �aJ aM .11 m x Oy1 &,M.J o Jf RJ�DJJW Citi ��:ioi YJt1a�.Jj WlNk�i�+]�Koiiy�Nl .a Pw..,.S ►i RmOma� �I�ti 1. i{n wy ignir'Ut1c vol. P9. 10 w a � o a A in O z ::0.0 : ,- U (W.J C �- a c N V x a: Item Coversheet Page I of I 0 RQ I D�� Duane Peters ate County Judge Vol. 3 o?3 Pg. L�' BRAZOS COUNTY BRYANJEXAS DEPARTMENT: CC 2021 - Utility Permit - Brazos Road and Bridge NUMBER: WIFI - Cargill Drive - 4 crossings for internet service DATE OF COURT MEETING: 2/16/2021 ITEM: Consider and take action on the Brazos WIFI utility permit to conduct 4 road bores under Cargill Drive to install a fiber optic communication cable for intemet service. Sites are located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 02/10/2021 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Utility Permit -Brazos WIFI -Cargill Drive - 4 crossings for intemet service.odf Utility Permit - Brazos WIFI - CargillDrive -4 crossings for intemet service Backup Material RQ I D�� Duane Peters ate County Judge Vol. 3 o?3 Pg. L�' NOTIFICATION OF PROPOSED INSTALLATION AND/OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now Brazos WIFI [company name), hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, maintain, repair and/or operate a telephone facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Direction bore along the length of Cargill Dr. for a total distance of 2700 feet in PUE. Directional bore 60 feet under Cargill Lane at six (4) locations. Starting at the intersection of Cargill Lane and Oak Hollow Cir. go 753 feet north, 1580 feet north, 1950 feet north and 2310 feet north. Crossings will be a minimum of 36 inches under the bottom of the ditch and a minimum of 60 inches under the roadway. The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 90 days from the date of said permit and shall complete said construction /work within 90 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new notice. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the fling of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed "below, and that the Company agrees to the conditions/provisions included in this notification. Brazos WIFI Company Name Tim Hardy By: Signature Project Manager Title 12135 S. IIwy 30, College Station. TX 77845 Address (979) 999-7010 Telephone Number tim0lbrazoswifi.com E-mail Vol. 2)9,qPg. IOQ _ ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated except as noted below: EXCEPTIONS: Brazos County Engineer val.._2-)2�q_ P9.A0 BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Reauirenients 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. A Safetp Reairirentents 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Pennittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; Vol. pga�.l� b. If construction is within ten (l 0) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a, be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at Ieast forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power-- 0 to 2 feet, nominally 1' Phone — 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; Vol. PgJ-\a- c, TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9.- Bore Pits: a. no pits shall remain open longer than 2 -days; b. all pits shall have proper traffic control' measures in place. See Traffic Control Plan listed above. c, pits shall NOT be located within ten (1.0) feet from the edge of pavement without prior approval from the County Engineer or his. representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road, 10. Any installation within ten (l 0) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b, backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d, all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12._ Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E Enrerrencv work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocatiwr of utilities 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. '-diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Tvve of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of - Way. Transmission lines have been determined to be petroleum, pipelines (which includes natural gas lines) and shall not be parallel.to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. vol. q - Pg._ g N s k Z .tom. ggS r p q Et 0 0 e sit B E1.9 _ s list fi`z tb g � g . s� � il 6E�£Y�Sbb�$��.A �H RAS• S :�= B--•---'—'—'---'—'—'-- N px r Ni -•ROnS01 YI J•OI�jS � Aw Q g . 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Jg111•IIS;' G�CS73 41 OC Al A $S flail f; 4mv cis t/•/ JO � ii IW OS J•1 ■ • JR7111045 — — — — — — — —4 — C> n Jglnxts r f � o pelt N n� yaa asVIM ¢ -f 1Gs1 X001 .0["Si p 7 [II •tq A ���!!! MMM � _uiw _ � Os J•J. ■ JgIjloljs - 1 �� 'i; •� I 1 • J�A11171/s -a----- --- --------a- Jg1n01S � JgInWS %cD - ' 0••1 -1:?'. #I= O. -lei r n t Q: xx o • p• C W�NMC Cilia as J•AO A! 11[ ^ i1 !JQA i••j A p% 4m as Ai >t Jo•11/OYs N - - 7 - - - Jg1110ttC Jpi�•VC p6 �+ JglfeV[ a � •/•1 A V� Oi AI �$•�_$ il _i, x ha Shb: ms'IiYeue,ei1°"Iw'°`:''°a.::�'�°".�i.o:a a'I ai���«.�/"v",ea1p,uIi• :n"10uTxrste I 1 Vol. Pg. 1 I I ion Item Coversheet BRAZOS COUNTY BRYAN,TEXAS Page 1 of 1 DEPARTMENT: CC 2021 - Utility Permit - Brazos Road and Bridge NUMBER: WIFI - Oak Hollow Circle - 6 crossings for internet service DATE OF COURT MEETING: 2/16/2021 ITEM: Consider and take action on the Brazos WIFI utility permit to conduct 6 road bores under Oak Hollow Circle for a fiber optic cable for internet services. Sites are located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 02/10/2021 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Utility Permit - Brazos WIFI - Oak Utility Permit - Brazos WIFI - Oak Hollow Circle - 6 crossings for internet service.0f Hollow Circle - 6 crossings for Backup Material intemet service APPR Duane Peters ]Date County Judge V0i. a- pg. �iZ Lei NOTIFICATION OF PROPOSED INSTALLATION AND/OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now Brazos WIFI [company name], hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, maintain, repair and/or operate a telephone facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Direction bore along the length of Oak Hollow Circle for a total distance of 2500 feet in PUE. Directional bore 60 feet under Oak Hollow Circle at six (6) locations. Starting at the east intersection of Oak Hollow Cir and Fm 1179 go 215 feet north, 641 feet north, and 1036 feet north Starting from the west intersection of FM 117 and Oak Hollow Cir, go 210 feet north, 625 feet north and 1125 feet north. Crossings will be a minimum of 36 inches under the bottom of the ditch and a minimum of 60 inches under the roadway. The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 90 days from the date of said permit and shall complete said construction /work within 90 working days. (COMPANY MUST FILL IN). If such construction. is not begun by the 60th day,.Company will be required to provide a new notice. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Vol. a Pg. lb Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this notification. Brazos WIFI Company Name Tim Hardy By: -r&M H fY-dto Signature Project Manager Title 12135 S. Hwy 30, College Station, TX 77845 Address (979)999-7010 Telephone Number tim(a1brazoswifi.com E-mail E . 3�_ P9. II ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice datedexcept as noted below: EXCEPTIONS: d f Z4.% -C - Brazos County Engineer Vol. pg. oc.D —J i i t • '` i Ulu l� > r lot P.. - - �1 - -- - - _''"• r, �. +.fir kf r ' ,a...� _ { BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. Geireral Reauirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Reauirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard.of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. TrafRc Control Plait 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; Pg. Vol. �� l Colo" b. If construction is within ten (I0) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Desikn Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Sectimi 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate Iocation at the company's expense. Exceptions may be approved by the County Engineer.. 3. All underground installations shall (these are minimum depths — utilityr aay place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see. High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power— 0 to 2 feet, nominally V Phone 2 to 4 feet, nominally 3' Gas 4 t 6 feet, nominally 5' Cable — 6 to 8 feet, nominally. 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however,'the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county. road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full .length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch.. Brazos County must be given 24 hours notice of pressure grouting .operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f, no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. En7err►ency work 1. In the .event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to exrs yaw facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities I When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. Hiplt Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines; Depth Type of Pipeline (below deeaest ditch grade) Special Ilenuirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than. 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of - Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer: Vol. O` Fig. LrIL C� as wm J JO) we z j ! y, i!f OpY�IaON O V CL o 1, 1° N a o$ „= N1OyO8� N17171 r$g� I�rNOrr pp fOp •:�_�R' a O Ci�r +i3$n�a q�r.mgO�r 6 'R—F*Sw'�ia hit Q�01 0 �,yy■■ �I� Yd �' rQi Av fYix p y��p r0bti r q� fill- 1: sig .r8 slim �s 6Ia "assts-�aE$h g ° $ INNNIfh=6shb l—Ig fill el� $ � —.�.. QuQ .—.—tiu17 Ran.l0-l4OItl --"--- —.—'"—"—"— .-- �SSz ee N e •1[OJOO► •111 -%An Jb T r ..olO) 11[ O ul 1t00 pS Jo) x D o rr roc .� 1U V .1901110114 • • J.p1110wc <33 JWInolis C Cb'� Y1 J9pinelt4 AO JOA p 11048 O4 11>15J wAY as Jos 6666 V vi i bo 0 N i h eQgax as wm J JO) we z j ! 6�L�Jf Ip11 Of Joy ■ V CL o 1, —.�.. 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Jo) ■ ,� N 1'. 0 Wo as .. �Yl J.AO A) .0 – 1-.0[ ■a I ca1JoJ1 1691 Jv x o o gw x � um 09 A• y'" am J.p 1110114 ■ s • J.D1110V1; a a - - - - - - - - - - -- - - - - - - - - - J6p1n0114 .� Jallnus 11°48 OL J0M Jo) a[ a�� � I U- � E '"it 061 .4/0 0481411■., ..ft.* A warm. .J /a.L0001 Al A .at1i9, •1481. o\ OJ.OI°a..148t 10 1N 1. io ie %c.iaiJo: eii t:iei .o�lowi w'i�:wi�48i`.o::i: wi'�a"o«u.;o"a :� Peao.i 44484 )o :lo .ui rr7nsrs04Eo li I a --d Lt.1 a N — Q O LaIL L) I.- d c in V Ir ce- 0 J O 'moo � O N « NC: zo U as > wca x 0 y APPLICATION FOR TAX REFUND Collecting office -Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS J RIDGE LLC ETHERIDGE JERRY 2101 BLACKJACK DR COLLEGE STATION TX 77845-4171 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1; F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: ROLLING RIDGE, SPACE 133 R1, SER# SV404774, HUD# RAD1148169 Address: 133 RIDGECREST (PVT) DR , - Account #-356450 - _ - - -- - - - - - -�- -- - -- -- - -- - - - = TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2020 Taxpayer's reason for refund: OP -Overpayment REFUND TO: SCHMIDT WESLEY C 18408-2 KERMIER RD HOCKLEY, TX 77447' Payment Date Amount Paid Refund Amount Requested 10/12/2020 $269.04 $29.99 Sign below and return form to the Brazos County Tax Office. "1 hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION The tax refund is [ - ] Approved [ ] Disapproved 1-9 -4-,' Pa- �J Authorized Offic ature Date Auth rite icer oft ing unit dnd applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date APPLICATION FOR TAX REFUND Collecting Office Nome Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS LAB BUCKS LLC 4489 FM 1179 BRYAN TX 77808 Collecting Toxfor: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: STONEFISH 1H 88853728-000 HAWKWOOD ENERG/WILDCAT AB 2 /AUSTIN, ! SUR .0388159500 R Address: Account # 432229 _TAX PAYMENT INFORMATION _ _ Name of Taxing Unit Tax Year of Refund Payment D__ate Amount Paid Refund Amount Requested - r ZREFUND 2020 . 12/31/2020 $7233.61 $843.54 Taxpayer's reason for refund: OP -Overpayment REFUND TO: LAB BUCKS LLC 4695 POTTER LN COLLEGE STATION TX 77845 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and -correct." 7- Sigriai Ereamt If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION The tax refund is [ Approved [ ] Disapproved Date applications over amount required under Section 31.11 Tax Code Officer Signature Date ! Vol ,_.sq._._ fig: APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 Collecting Tax for: (taxing entitles) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2; F3, F4, City of Kurten, Navasota ISD OWNER'S NAME -AND ADDRESS FLYE A C JR ROBERT L FLYE 1107 W RED BIRD LN DALLAS TX 75232-2811 PROPERTY DESCRIPTION Legal: A001201, JAMES F CURTIS JR (ICL), TRACT 19, 3. ACRES Address: KUDER RD , Account # 11006 TAX PAYMENT INFORMATION - 14=4of Taxing Unit•- Tax Year ofR'efund• -'—P5V dnt Date +-Amount Pald' - •--•Refutid'Aizfount`Requested ZREFUND 2020 01/27/2021 • $439.00 $439.00 Taxpayer's reason for refund: OP -Overpayment REFU ND TO: ROBERT L FLYE 1107 W RED BIRD LN DALLAS TX 75232-2811 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the Information on this form is true and correct." Signatui at If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION The tax refund is I Approved I ] Disapproved r2 7-,u 02 Authorized Officer igna Date thorize icer of t Ing unit for ftiliapplications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date VolIp. .1 APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS ADAMSON KELLEY SEALE & CARLA 1007 MUIRFIELD VLG COLLEGE STATION TX 77845-8937 PROPERTY DESCRIPTION Legal: PEBBLE CREEK PH 1C, BLOCK 7, LOT 8 Address: 1007 MUIRFIELD VILLAGE , Account# 88881 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2020 Taxpayer's reason for refund: OP -Overpayment REFUND TO: ADAMSON KELLEY. SEALE & CARLA 1007 MUIRFIELD VLG COLLEGE STATION TX 77845-8937 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD Payment Date Amount Paid Refund Amount Requested 12/31/2020 $11224.56 $439.80 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form Is true and correct." L� ignat-56 bate If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state ]all felony under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION The tax refund is [ Approved [ ] Disapproved . _L'3 +(e Authorized Officer Date thorized icer of t Alngunitfor nd applications over amount required under Section 31.11 Authorized Officer Signature Date Tax Code APPLICATION .FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Tdxas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS HAGER ANDREW S & ROSEANN 1391 MEANDRO'RIA LN MCKINNEYTX 75069-9190 PROPERTY DESCRIPTION Legal: WOODSTOCK CONDO'S, BLDG F, UNIT 6 Address: 1900 DARTMOUTH ST F-6, Account # 50668 Collecting 7ax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD TAX PAYMENT INFORMATION -. - Name of Taxing Unit:.,-.,.-, Tax.Year of; Refund__ --'Payment Date .--Amount Paid.:. - . Refdnd.4mount Requested_ ; ZREFUND 2020 01/21/2021 $2439.41 $91.42 Taxpayer's reason for refund: OP -Overpayment REFUND TO: RESTORE PROPERTIES LLC 1391 MEANDRO RIA LN MCKINNEY TX 75069-9190 Sign below and return form to the Brazos County Tax Office'. "I hereby apply for the refund of the above-described taxes and certify that the Information on this form is true and correct." SigSig ap r-elre ate If you make a false statement on this.application, you could be found guilty of a Class A misdemeanor or a state jail felony. under Texas Penal Code Section 37.10. TAX REFUND DETERMINATION The tax refund is [Approved [ ] Disapproved Authorized Office re Date Aut orized Offic of taxi unit for nd applications over amount required under Section 31.11 Tax Code Authorized -Officer Signature Date ®6. Pg. 3 APPLICATION FOR TAX REFUND Collecting Office Name Brazos County Tax Office 4151 County Park Court Bryan, Texas 77802 Ph. 979-775-9930 OWNER'S NAME AND ADDRESS BCS LEASING LLC SMITH 0 E PO BOX 138 KU RTEN TX 77862-0138 Collecting Tax for: (taxing entities) Brazos County, City of Bryan, City of College Station Bryan ISD, College Station ISD, F1, F2, F3, F4, City of Kurten, Navasota ISD PROPERTY DESCRIPTION Legal: RAM BY, BLOCK 1, LOT 5R-1, ACRES 3.0 SER# TX319395A TITLE # 86023106 & 7 Address: 9640 E SH -21 . Account # 347497 TAX PAYMENT INFORMATION Name of Taxing Unit Tax Year of Refund ZREFUND 2020 Taxpayer's reason for refund: OP -Overpayment REFUND TO: FIDELITY NATIONAL TITLE AGENCY INC 1900 WEST LOOP SOUTH STE 100 HOUSTON TX 77027 Payment Date Amount Paid Refund Amount Requested 01/31/2021 $9521.37 $622.89 Sign below and return form to the Brazos County Tax Office. "I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct." o2rosi2o21 Lis!atu Date if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony under Texas Penal Code Section 37.10. TAX REFUND DIETERWINATION The tax refund is [ pproved [ ] Disapproved uthorized Offsi Dater thoriz Officer taxing unit d applications over amount required under Section 31.11 Tax Code Authorized Officer Signature Date voi. 3 a- � pg. 13 of BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2020-2021 BUDGET YEAR NO. 20/21 20.1- 20.4 On this the 16th day of February 2021 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Russ Ford, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 16th day of February 2021 the Court heard and approved a budget amendment(s) for the 2020-2021 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 8 September 2020, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 16th day of February 2021. THE CONMHSSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Vol. 3a-�I Pg.13� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 20121 -20.1 2t1912nz1 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Permanent Improvement Commissioners Court - Fund Capital Capital Outla4,823.92 General Permanent Improvement Fund Road and Bridge - Capital Capital Outlay 4,823.92 General Permanent Improvement Fund Reallocation of funds to the appropriate department's account to cover invoices from FY 20 that were not paid before September 30, 2020, for equipment that was purchased for four Road and Bridge replacement trucks. fit' 1 4 'A Dater �� E f ,_�2L101202 7.; . ._». <-m ry . . ....w ForAccoun�.- t �..'� J A S Z f%'. _.�'� .., i -. r V y:... ,`£ 5 ' 1 . �"✓'tt> R .. Departrtieiit FUND DIV ACCT �Coun _ dge ApprovalsDates• •z+ "' / . ._». <-m ry . . ....w ForAccoun�.- t �..'� J A S Z f%'. _.�'� .., i -. r V y:... ,`£ 5 ' 1 . �"✓'tt> R .. FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 45000 63110001 80286000 CR Equipment - Other 4,823.92 45000 63560001 80890000 DR Vehicles 4,823.92 Vol. 3a -1N pg. 13� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 20121 - 20.2 2/16/2021 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION ��<y.:w:' .. :',`' ?��'��':�Y�:..',. Increase Decrease Commissioners' Court Non- Capital Fund Information Teclutology - Non -Capital Departmental Support FUND 296 612.91 Commissioners' Court Non- Capital Fund 272nd District Court - Non - Capital ACCOUNT NAME Departmental Support Decrease 89 167.98 14000006 Commissioners' Court Non- Capital Fund 272nd District Court - Non - Capital Equipment & rr Enhancement Professional Services 296 612.91 34 40.00 22100006 Commissioners' Court Non- Capital Fund 361 st District Court - Non - Capital Equipment & rr Enhancement Departmental Support 106 98.95 22100006 Commissioners' Court Non- Capital Fund 361st District Court -Non - Capital Professional Fees & Other Professional Services 37,215.00 22200006 Commissioners' Court Non - Capital Fund DR Equipment & rr Enhancement Other Financing Sources 29 690.98 22200006 General Permanent Improvement Fund DR Professional Fees & Other Other Financing Sources 29,690.98 00000000 General Permanent Improvement Fund 272nd District - Capital Transfer to Capital Improvement Capital Outlay 13 403.09 00000000 General Permanent Improvement Fund 361stDistrict Court - I Capital Transfer from Commissioners' Non- Capital Capital Outlay 16 287.89 63221001 80203000 DR Computer Hardware 13 403.09 45000 63222001 80203000 DR Computer Hardware 16 287.89 Commissioners' Court - Non -Capital Fund and General Permanent Improvement Fund Reallocation of funds to Ole appropriate de artment's account to cover the equipment and professionals services to install an AV upgrade in 272nd and 361st District Courtrooms. F^� •'e'"""' .. C 3- h'� i t„t _ � 3:P1+ t ti y� j�ro . „_- Foi:�iccotin '�.Cu' `d3es"O �:'l'.,-,.,,,F�z,t._ t.o.. ,. x«�i �.���+c-�ns�;�r;.ti?`�"",'....�.:.. ..:�i�i•...� ��r."ta.��?�a�:,c: :.uE 3� ��<y.:w:' .. :',`' ?��'��':�Y�:..',. FUND DIV ACCT DR1CR ACCOUNT NAME Increase Decrease 06000 14000006 60500000 CR Equipment & rr Enhancement 296 612.91 06000 22100006 60500000 DR Equipment & rr Enhancement 89 167.98 06000 22100006 72590000 DR Professional Fees & Other 34,240.00 06000 22200006 60500000 DR Equipment & rr Enhancement 106 298.95 06000 22200006 72590000 DR Professional Fees & Other 37 215.00 06000 1 00000000 91110000 DR Transfer to Capital Improvement 29 690.98 45000 00000000 49012600 CR Transfer from Commissioners' Non- Capital 29 690.98 45000 63221001 80203000 DR Computer Hardware 13 403.09 45000 63222001 80203000 DR Computer Hardware 16 287.89 Vol. _��__.. pg. 135 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 20121 - 20.3 211612021 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Other Revenue 1,000.00 General Fund Commissioners' Court Administration De artmental Support 1,000.00 Commissioners' Court -Administration To recognize a$ 1.000 cash donation to Commissioners' Court from Russell Ford for informational mapets, Pet. 42. IDe ---- "eft i' 066nly Judge Ap0rova141� F.or•rlccorin°1tn�:Pur"oses'(Snl �_. � :f. :.h��CYt-f.:�'� � ' ' " rt...'" �" ',� . `� . �k . :��}r � s�.,.-c��s.�x ....rg:�::i.,. *.«.`,=_«� + .�i,.�t"#�"�"t� :�ml FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 01000 00000000 46023000 CR Donations- Other 1,000.00 01000 11000100 61235000 DR Donations - Other 1,000.00 �vo i. Pg.j3�e BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 20121 - 20.4 2/1612021 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Commissioners' Court Non - Capital Fund Purchasing - Non -Capital Departmental Support 49,863.64 Commissioner;' Court Non - Ca ital Fund County Judge - Non -Capital Departmental Support 49,863.64 Purchasing - Non -Capital -and County Judge - Non -Capital Reallocation of funds to the appropriate departments account to provide funding for the COVID-19 Vaccine HUB. �v IDepartmerit-A .p 2? z Couri ' ' ud9e Approval 5 '. ":'.,::T Data 's).. Mai:i FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 06000 16500006 60600000 CR Office Supplies 49 863.64 06000 10000006 71025000 DR Contract Services 49,863.64 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: 02/16/2021 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Courthouse Security Fund Boone, Brian Change of Status Jail Medical Services Duckworth, Jeanette Change of Status Moody, Kimberly Change of Status JJAEP Community Based Reyes, Juan Change of Status Justice of the Peace, Pct. 1 Elliott, Wanda Change of Status Hudson, Amber Change of Status Sims, Callie Change of Status Juvenile — Academy Perez -Contreras, Edgar Change of Status Juvenile Detention Adams, Syndi Change of Status Jenkins, Chelsia Change of Status S.O. — Jail Administration Thomas, Ke'Ohsha Change of Status Tax Office Barrington, Jeanette Change of Status Harris, Sireesha Change of Status Leonard, Melissa Change of Status McAdams, Niki Change of Status Oglesby, Stacie Change of Status Ontiverios, Devin Change of Status Rivera -Palma, Vanesa Change of Status Robinson, Arquetta Change of Status Shaw, Josephina Change of Status Vol, 12)A—pg. �3 `� Page 1 of 2 Sikes, Rebecca Taplin-Sweed, Yolanda Approved in Commissioners' Court: 02/16/2021: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) vol.. pg. J 39 Change of Status Change of Status Page 2 of 2 Personnel Change of Status ( Feb 11, 2021 ) Commissioners' Court Date: Department Submitting Information Purpose of Submissions: 02-16-2021 Human Resources Consider and Take Action on Change Employment . ,Department Name Employee Name Juvenile Services - TJJD - Pre & Post Adjudication Brown, Malcolm Juvenile Services - Detention Castile, Ramon Juvenile Services - Detention Cross, Dwanteria Juvenile Services - Detention Fielder, Lakendra Juvenile Services - Detention Frieda, Sean Juvenile Services - Detention Ramey, Kyle Juvenile Services - Detention Sharff, Eric Juvenile Services - Detention Vega, Ashtin Juvenile Services - Detention Williams, Gloria Juvenile Services - Detention Williams, Kimberlyn Separations Department Name' Employee.Name Constable Precinct 2 - Allen, Michael Administration Fair Administration Stolte, Shelby E, Approved in Commissioners' Court: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. _2) Pg•JLio-