HomeMy WebLinkAbout2021-02-09 10:00AM REGULAR MEETINGBRAZOS COUNTY
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NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON FEBRUARY 9, 2021 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803
1. Invocation and Pledge of Allegiance
-U.S. and Texas Flag - Judge Peters
2. Call for Citizen input and/or concems
Consider and take action on agenda items: 3-20
3. . Resolution 21-005 designating the County Judge the authority to sign the MOU for an
Easement Purchase between Brazos County and the City of Bryan, d.b.a. Bryan Texas
Utilities.
4. Requesting approval from the Sheriff's Office to renew Law Enforcement Support
Office Application to Defense Logistics Agency for participation in the 1033 Program.
5. Approval of the Funding Agreement with Easter Seals Greater Houston for FY 2021.
6. Funding Agreement with Texas A&M University System for the benefit of Easterwood
Airport for FY 2021.
7. Approval of the I nterlocal Agreement for Mutual Funding Between Brazos County, City
of College Station, and City of Bryan.
8. Approval of the I nterlocal Agreement Surplus Property Transfer.
9. Request additional Funds of $881.92 for capital project CIP 21-512, Milling Machine.
10. Approval of revised Change Order #4 to Contract #18-139B with Oracle America in the
amount of $107,000.00 for additional work required for the budget module.
11. Amendment #2 to Contract 21-011 R with Pye-Barker for reporting fee increase for Fire
Extinguishers, Sprinkler Systems, Inspections, Maintenance and Testing.
12. Consider and take action on the Frontier Communications utility permit to lay 120 feet of
copper cable and install one pedestal within the right of way of Merka Road. Line is
being relocated to accommodate the improvements being made to Merka Road. Site is
located in Precinct 2.
13. Acceptance of a Special Warranty Deed from Kyle David Joseph and Natalie Dianne
Joseph for 0.103 acre of land to be used for improvements to Ferrill Creek Road
located in Precinct 2.
14. Consider and take action on the Brazos W I F I utility permit to conduct 4 road bores and
install 3,000' of fiber optic cable for internet service along Reed Lane. Site is located in
Precinct 2.
15. Consider and take action on the Brazos W I FI utility permit to conduct 6 road bores
under Planters Loop for a fiber optic communication cable to be installed to provide
internet service. Site is located in Precinct 2.
16. Minor Final Plat of Aggieland Business Park Phase 1, Block 1, Lots 1 B -2R & 2R-2
Being a Replat of Aggieland Business Park Phase 1, Block 1, Lots 1 B-2 & 2R; 7.502
Acres; J.H. Jones Survey, A-26; City of College Station ETJ, Brazos County, Texas.
Site is located is Precinct 4.
17. Tax Refund Applications for the following:
Overpayments
• a. Robert F & Carolyn R Stott - $180.09
• b. Steven J Hennessy - $30.00
• c. Conlee & Conlee, LLC - $2,020.00
• d. Yvonne M Gamble - $10.00
• e. Ernesto Garcia - $136.78
• f. Bartlett & Hazel Holland - $30.00
• g. Daniel & Elaine Renter - $1,572.76
• h. Cypressbrook Finfeather Apartments, LLC - $7.00
• i. Title 365 - $78.00
• j. Inspire Closing Services - $352.96
18. Budget Amendments.
Budget Amendments FY 20/21 19.1-19.9
19. Personnel Change of Status.
• a. Personnel Action Forms
• b. Employment & Separations
20. Payment of Claims.
21. Acknowledgement of the 2020 Racial Profiling Report for Brazos County Constable,
Pct. 2.
22. Acknowledgement of the 2020 Racial Profiling Report for Brazos County Constable,
Pct. 3.
23. Juvenile Director's report on detention population.
24. Sheriffs report on inmate population.
V01. �_„_ pg. 1�1
25. Announcement of interest items and possible future agenda topics.
26. Call for Citizen input and/or concerns
27. Adjourn.
pg.
l
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
MINUTES
FEBRUARY 9, 2021
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
February 9, 2021 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Russ Ford, Commissioner of Precinct 2;
Nancy Berry, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4, Absent;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance
-U.S. and Texas Flag - Judge Peters
2. Call for Citizen input and/or concerns
There was no citizen's input.
Consider and take action on agenda items: 3-20
3. Resolution 21-005 designating the County Judge the authority to sign the MOU for an
Easement Purchase between Brazos County and the City of Bryan, d.b.a. Bryan Texas
Utilities.
The Court voted unanimously to adopt a resolution designating the authority to the
Brazos County Judge to sign the Memorandum of Understanding for an easement
purchase between Brazos County and the City of Bryan, d.b.a. Bryan Texas Utilities. A
copy of the resolution is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Russ Ford. Passed. 4-0. Ayes: Aldrich, Berry, Ford, Peters. Absent: Cauley.
4. Requesting approval from the Sheriff s Office to renew Law Enforcement Support
Office Application to Defense Logistics Agency for participation in the 1033 Program.
A copy of the application is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Russ Ford. Passed. 4-0. Ayes: Aldrich, Berry, Ford, Peters. Absent: Cauley.
5. Approval of the Funding Agreement with Easter Seals Greater Houston for FY 2021.
A copy of the funding agreement is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Russ Ford. Passed. 4-0. Ayes: Aldrich, Berry, Ford, Peters. Absent: Cauley.
6. Funding Agreement with Texas A&M University System for the benefit of Easterwood
Airport for FY 2021.
A copy of the funding agreement is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Russ Ford. Passed. 4-0. Ayes: Aldrich, Berry, Ford, Peters. Absent: Cauley.
7. Approval of the I nterlocal Agreement for Mutual Funding Between Brazos County, City
of College Station, and City of Bryan.
A copy of the interlocal agreement is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Russ Ford. Passed. 4-0. Ayes: Aldrich, Berry, Ford, Peters. Absent: Cauley.
8. Approval of the I nterlocal Agreement Surplus Property Transfer.
A copy of the interlocal agreement is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Russ Ford. Passed. 4-0. Ayes: Aldrich, Berry, Ford, Peters. Absent: Cauley.
9. Request additional Funds of $881.92 for capital project Cl P 21-512, Milling Machine.
A copy is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Russ Ford. Passed. 4-0. Ayes: Aldrich, Berry, Ford, Peters. Absent: Cauley.
10. Approval of revised Change Order #4 to Contract #18-139B with Oracle America in the
va.3a-`b pa.l5l_
amount of $107,000.00 for additional work required for the budget module.
A copy of the revised Change Order is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Ford, Peters. Absent: Cauley.
11. Amendment #2 to Contract 21-011 R with Pye-Barker for reporting fee increase for Fire
Extinguishers, Sprinkler Systems, Inspections, Maintenance and Testing.
A copy of the amended contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Ford, Peters. Absent: Cauley.
12. Consider and take action on the Frontier Communications utility permit to lay 120 feet of
copper cable and install one pedestal within the right of way of Merka Road. Line is
being relocated to accommodate the improvements being made to Merka Road. Site is
located in Precinct 2.
Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Ford, Peters. Absent: Cauley.
13. Acceptance of a Special Warranty Deed from Kyle David Joseph and Natalie Dianne
Joseph for 0.103 acre of land to be used for improvements to Ferrill Creek Road
located in Precinct 2.
Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Ford, Peters. Absent: Cauley.
14. Consider and take action on the Brazos W I F I utility permit to conduct 4 road bores and
install 3,000' of fiber optic cable for intemet service along Reed Lane. Site is located in
Precinct 2.
Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Bevy, Ford, Peters. Absent: Cauley.
15. Consider and take action on the Brazos WI FI utility permit to conduct 6 road bores
under Planters Loop for a fiber optic communication cable to be installed to provide
internet service. Site is located in Precinct 2.
Motion: Approve, Moved by Commissioner Russ Ford, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Ford, Peters. Absent: Cauley.
16. Minor Final Plat of Aggieland Business Park Phase 1, Block 1, Lots 1B -2R & 2R-2
Being a Replat of Aggieland Business Park Phase 1, Block 1, Lots 1 B-2 & 2R; 7.502
i
Acres; J.H. Jones Survey, A-26; City of College Station ETJ, Brazos County, Texas.
Site is located is Precinct 4.
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Russ Ford. Passed. 4-0. Ayes: Aldrich, Berry, Ford, Peters. Absent: Cauley.
17. Tax Refund Applications for the following:
Overpayments
• a. Robert F & Carolyn R Stott - $180.09
• b. Steven J Hennessy - $30.00
• c. Conlee & Conlee, LLC - $2,020.00
• d. Yvonne M Gamble - $10.00
• e. Ernesto Garcia - $136.78
• f. Bartlett & Hazel Holland - $30.00
• g. Daniel & Elaine Renter - $1,572.76
• h. Cypressbrook Finfeather Apartments, LLC - $7.00
• i. Title 365 - $78.00
• j. Inspire Closing Services - $352.96
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Russ Ford. Passed. 4-0. Ayes: Aldrich, Berry Ford, Peters. Absent: Cauley.
18. Budget Amendments.
Budget Amendments FY 20/21 19.1-19.9
19.1 Reallocate funds for Commissioners Court.
19.2 Reallocate funds for Courthouse Security.
19.3 To recognize revenue for the 2019 Justice Assistance Grant (JAG) to the Sheriffs
Office.
19.4 To recognize revenue for the 2020 Justice Assistance Grant (JAG) to the Sheriffs
Office.
19.5 Transfer funds from Commissioners Court to County Attorney.
19.6 Reallocate funds for Hotel Occupancy Tax (HOT) Fund.
19.7 Reallocate Juvenile -TJJD Grants Fund.
19.8 Reallocate Funds for the General Permanent Improvement Fund.
19.9 Transfer funds from Contingency Fund to County Judge.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Russ Ford. Passed. 4-0. Ayes: Aldrich, Berry; Ford, Peters. Absent: Cauley.
19. Personnel Change of Status.
• a. Personnel Action Forms
• b. Employment & Separations
r
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by, Seconded by. Passed. 5-0. Ayes: Aldrich, Berry, Cauley,
Ford, Peters.
20. Payment of Claims.
Claims
8105591-8105740
9001281-9001322
Motion: Approve, Moved by, Seconded by. Passed. 5-0. Ayes: Aldrich, Bevy, Cauley,
Ford, Peters.
21. Acknowledgement of the 2020 Racial Profiling Report for Brazos County Constable,
Pct. 2.
The Court acknowledged receipt of the 2020 Racial Profiling Report for Brazos County
Constable, Precinct 2.
22. Acknowledgement of the 2020 Racial Profiling Report for Brazos County Constable,
Pct. 3.
The Court acknowledged receipt of the 2020 Racial Profiling Report for Brazos County
Constable, Precinct 3.
23. Juvenile Director's report on detention population.
Juvenile Director Linda Ricketson reported there are 20 juveniles in the detention center,
15 are male and 5 are female, and 24 have electronic monitors. There are 10 youth in
medical isolation as per medical protocol for new intakes.
24. Sheriffs report on inmate population.
Sheriff Wayne Dicky stated there were 532 inmates in jail, 463 inmates are male and 69
are female, 29 have electronic monitors and 5 are pending for monitors. There are no
inmates positive for COVI D-19. There are 7 staff members either in isolation or
quarantine due to COVID-19.
25. Announcement of interest items and possible future agenda topics.
There were no announcements.
26. Call for Citizen input and/or concerns
There was no citizen's input.
27. Adjourn.
voi.. Pg. -ADA,—
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BRAZOS COUNTY
BRYAN, T EXAS
1911 FEB -5 A 3 1
NOTICE OF MEETING AND AGENDA
1/���:./•,
00 1
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON FEBRUARY 9, 2021 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803
1. Invocation and Pledge of Allegiance
-U.S. and -Texas Flag -Judge Peters
2. Call for Citizen input and/or concerns
Consider and take action on agenda items: 3-20
3. Resolution 21-005 designating the County Judge the authority to sign the MO for an
Easement Purchase between Brazos County and the City of Bryan, d.b.a. Bryan Texas
Utilities.
4. Requesting approval from the Sheriffs Office to renew Law Enforcement Support
Office Application to Defense Logistics Agency for participation in the 1033 Program.
5. Approval of the Funding Agreement with Easter Seals Greater Houston for FY 2021.
6. ' Funding Agreement with Texas A&M University System for the benefit of Easterwood
Airport for FY 2021.
7. Approval of the I ntedocal Agreement for Mutual Funding Between Brazos County, City
of College Station, and City of Bryan.
8. . Approval of the I ntedocal Agreement Surplus Property Transfer.
9. Request additional Funds of $881.92 for capital project CI 21-512, Milling Machine.
10. Approval of revised Change Order #4 to Contract #18-139B with Oracle America in the
amount of $107,000.00 -for additional work required for the budget module.
11. Amendment #2 to Contract 21-011 R with Pye-Barker for reporting fee increase for Fire
Extinguishers, Sprinkler Systems, Inspections, Maintenance and Testing.
Vol. C Pg. �a5
12. Consider and take action on the Frontier Communications utility permit to lay 120 feet of
copper cable and install one pedestal within the right of way of Merka Road. Line is
being relocated to accommodate the improvements being made to Merka Road. Site is
located in Precinct 2.
13. Acceptance of a Special Warranty Deed from Kyle David Joseph.and Natalie Dianne
Joseph for 0.103 acre of land -to be used for improvements to Fenill Creek Road
located in Precinct 2.
14. Consider and take action on the Brazos W I FI utility permit to conduct 4 road bores and
install 3,000' of fiber optic cable for internet service along Reed Lane. Site is located in
Precinct 2.
15. Consider and take action on the Brazos W I Fl utility permit to conduct 6 road bores
under Planters Loop for a fiber optic communication cable to be installed to provide
internet service. Site is located in Precinct 2.
16. Minor Final Plat of Aggieland Business Park Phase 1, Block 1, Lots 1 B-211 & 2R-2
Being a Replat of Aggieland Business Park Phase 1, Block 1, Lots 1 B-2 & 2R; 7.502
'Acres; J.H. Jones Survey, A-26; City of College Station ETJ, Brazos County, Texas.
Site is located is Precinct 4.
17. Tax Refund Applications for the following:
Overpayments
• a. Robert F & Carolyn R Stott - $180.09
• b. Steven J Hennessy - $30.00
• c. Conlee. & Conlee, LLC - $2,020.00
• d. Yvonne M Gamble - $10.00
• e. Ernesto Garcia - $136.78
• f. Bartlett & Hazel Holland - $30.00•
• g. Daniel & Elaine Renter -$1,572.76
• h.. Cypressbrook Finfeather Apartments, LLC - $7-.00
• i. Title 365 - $78.00
• j. 1 nspire Closing Services - $352.96
'18. Budget Amendments.
Budget Amendments FY 20/21 19.1-19.9
19. Personnel Change of Status.
• a. Personnel Action Forms
• b. Employment & Separations
20. Payment of Claims.
21. Acknowledgement of the 2020 Racial Profiling Report for Brazos County Constable,
Pct. 2.
22. Acknowledgement of the 2020 Racial Profiling Report for Brazos County Constable,
Pct 3.
23. Juvenile Director's report on detention population.
24. Sheriffs report -on inmate population.
26. Announcement of Interest items and possible future agenda topics.
26. Call for Citizen input and/or concerns
27. Adjourn.
V
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda Items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both Judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Teras Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81,024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
it is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to Insult the honesty and/or•integNty
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, Insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or'epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1, cancellation of a speaker's -time;
2. removal from the Commissloners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address metters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners CourL However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual Inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the Invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate In the Invocation and such decision will have no impact on their right to actively participate In the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Teras Ave., Suite 106, Bryan, TX77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign Interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
The foregoing minutes of the Commissioners Court Meeting held Februaa 9, 2021 have
been examined and are approved in open Court this 2nd day of March 2021, in
Bryan, Brazos County, Texas.
Duane eters
County Judge
Russ Ford
Commissioner, Precinct 2
Irma Cauley "
Commissioner,
Attest:
aren McQueen
County Clerk
Steve Aldrich
Commissioner, Precinct 1
Nancy Berry
Commissioner, Precinct 3
Pg - of
BRAZOS COUNTY
COMMISSIONER'S COURT
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Organization
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61
BRAAZOS COUNTY
COMMISSIONER'S COURT
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RESOLUTION
L
WHEREAS: The City of Bryan d.b.a Bryan Texas Utilities is in the final planning stages of a project to
relocate or convert to underground all existing electrical distribution lines along Texas Avenue from
SH21 to South Coulter Drive; and
WHEREAS: It has' been determined that a 2,984 square foot BTU electrical easement and a 400 square
foot temporary construction easement will be required on the above referenced property to
accommodate the underground lines and/or above ground electrical cabinets required for the overhead
to underground conversion.
WHEREAS: The City of Bryan d.b.a Bryan Texas Utilities has submitted a Memorandum of Understanding
for an Easement Purchase.
NOW, THEREFORE BE IT RESOLVED that the Brazos County Judge has been designated the authority to
sign the Memorandum of Understanding for an Easement Purchase between Brazos County and The
City of Bryan, d.b.a Bryan Texas Utilities.
RESOLVED this 9 day of Fe 1.
uane Peters
County Judge
Steve Aldrich Russ Ford
County Commissioner, Precinct 1
Nancy Ber
County Commissioner, Precinct 3
TTE
�Celw'
en McQueen, County erk
County Commissioner, Precinct 2
&66fl-f-
Irma Cauley
County Commissioner, Precinct 4
DEFENSE LOGW- ICS -AGENCY
'DISP03lT16N•$ERVICES •'
1V /74 WASHINGTON-AVENUE•NORTH '
BATTLE CREEK, MICHIGAN•49037.3092
Law -Enforcement Support Office (LESO)
Appiicat)tin•for'Participatiorf Authorized.Screeners•Letter
Indicates Required Fields'.
. (this form is for State/!oral Law Enforcement.Agencfes only)
SECTION I.'
-%riginatingAgencplden$fier(ORI}Nurmber(Ifoppliebb/e) TX021-1)000
•Agency*hamee' Brazos County:Sheriif's:Of ice . • , '
*Agency Physlcal'Address: •1700 W Stat@ Hwy 21'• 'ei�►, Bryan
•NCIe P.O. Hmi oraddress (ii different than above i.e. TermlhaI Location):.FffA
*phoneR: (979}361-4900 Faxtl, (979)361-4999. -
*State: • •- •tip Cadea 7803 •Emali:' ghouse@brazoscountytic.gov Nofe: Email-is'needed•foi
:automated.system::notificatiods.. :.. .
Ageriey MUST have at least i full-tiri:g'ofticer to participate )ii the program. Iridlcate the Wombat of compensated officers with arlest and
'apprehenston authority. Part-time field'MUST•be Tilled ln: N/A; d or -1s acceptable. '
'Full=time: 105 •Part-time:' .
• RTD'Screenei - iiTO Sueeners must be employed by the ufarementloned•LEA. Indfviducls identified below may request access to act as -an
puthgrI& °RTD, Screener° on behalf of this Law EnforcemeptAggncy. Agency MUST have at least 1 RTPScreener.
Training Coordinator/Sergeant Garrett House
'#i *Officia(Title /Rank *First Name 'Last Name
gFious:e@brazoscou[iW.gov (979)361-4949 ' All
•Email -
.*Phone Number-- POC (Aircraft/Smail Arms/Vehicle). •'
Chief U60b. y Paul Martinez
q2• •OffleialTitle /Rink . *Flrst.Name *Last Name
Pfn4 noz@brazoscountytic.gov' (979) 361=4991:'
*Email 4. !Phone Number POC (AircraftJSmall Arrtis%Vehicle),:,
g3 !Official Title /'Rank. AFirst-Name : •Last Name .. '
' '*Email..• •Phone Number' -POC.(Aircraft/S maltAems%Vehicle)
qA •Offidal .Title /" Rank: '!First Name:' : : *Last Name
•Emal[ •-Phone Number POC (Aircraft/Small Arms/Vehlcle): • '
' Poge1 oft (Applicotioh Verslon:.6ct11, 2018)
Vol. pg:
SECTION:2: .
RESERVED -FOR LAW ENFORCEMENTASENCY USE ONLY
Law EnforeelnentAgeney%Activity- The LESO Program defines this as a•Governmental agency/activity whose primaryfunctlon is the enforcement of
applicable Federal, State And Local laws•and whq'se cdmpettsated Law Enforcement officers have. the powers of arrest and apprehdnslon.
I*ceri:6that'my agency meets the definitioo.of a "Law Enforcement Agency/Activity" asdescribed aboveA certify that all•iriformation
contained in•this application is valid•and accurate. I understand that'l must provide my State Coordinator an"appllcation'to update my.igency '-
•.0 participant information if'the following lnformatidn changes:1. Chief Law Enforcement Official (CLEO) chariges,.2. Agency physical'address .
changes ora. RTP Screener additions/deletions.
[:am signing this doi:umi3nt•as•the CLEO of This law enforcement agency.
'(Check only one) -
E] Id my official pbsition or as Actindinterim, I am authorized to sign documents on behalf of the OLEO for this agency.
It checked, please provide currek-depiirtment policy orlulemorandam thit.proirides such slgnatiire autborltyto the
Individual holding that official position.
:8y srgping.Phis, applrcgtran, !certify that my.4geney will comply with-U.S. [ode 7S76g for all•wntrolled property, which states;-Krttti the ,
outhbrization of the relevant local governing body ar authority, that my agency has adopted publlcolly available protocolsfor the.'
dpproprlate use ofcontiolled-property, the supervision of such use, and the evahiptloe'of the effectiveness of such use, in;ludhig
oudithig and. accountabilitypolicler, and thatit provides annual training to relevant personnel do the molntenance,sustainment,-and
oppro Alate use df controlled property. l pertify under pendlty of perJdry that.the foregalgg is true aqd correct..Alg4ing d false ,
'statement mayresu/tin judlc/ai actlons,or prosecution under18 USC § 1001.
Sheriff W.60e'Dicky.
•TITLE -: 'PRINTED NAME, FIRST-$ LAST IGNATURE
wdi�cky@6razosdounytx:gov.
*EMAIL A
SECTION 3•
RESERVED FOR -STATE COORDINATORS OFFICE USE ONLY
As the State.Coordinatbr/ State -Point of Contact it has been determined that the agency. meets the definition of a "L'aw•Eoforcement ' .•
Agency%l1ctivity" as -described in section 2. [.certify that.all Information contained In this application is.valld and accurate.
• :. Mike Les.ka :.' .
*PRINTED NAME FIRST & LAST *SIGNATURE *DATE
-SECTION 4• '.
:-RESERVED' FOR LESO-USE'ONLY
NOTICE.FOR DLA DISPOSITION SERVICES PERSONNEL: Regulafory guidance outlining Screener Identification and Authorization must be accomplished in•
accordancewith 601)4160.41-M, Volume 3, Enclosure 5, Section 3,(k). In accordance with the afo(e.inentioned feference, the LESO Program authorizes -the ;•'
Individuals identified Ln Section -1-of this form•fo screen exeess.property at your facilities as aufhoriied par4icipents-in•the LESO. Program, This authorized.•': • • '
screener fetter supersedes all pr'Wjously issued screener fetters -far this Law.Enforcement Agehcy/Activity antl is valid'only on c afterthe date signed by
authorized LESO signatory. Orily two individuals authorized to screen per visit] however, additional personnel may receiving material previously screened. '`•
and appiaved for transfer-.
•This agency is:authorized io screen items via.the LESO•Proggrh under authorized -Agency DODAAQ
*LESO Authofizgd Signatdry: •Screener letter is vandafie gear from this date:
*SIGNATURE Note: Once this screener letterhas.expired; agenty can request .
- . • • a new screener letter (LESO•AUTHORIZATION SCREENER
LEVER, v:MARI:H 2038) only through their SC/sPOC.
LESO Notes:
Page 2 oft .(Application Version: Oct 11, 2018
Vol. Pg.
STATEPLAN OF= ...
OPERATION BETWEEN THE.'
STATE OF TEXAS..:
AND THE'_$razo.'s Goulity Sheriffs. Office•
: I. ' .: PURPOSE.
This: State Plati of O eratron SPO is entered into between:the•State."of Texas and:the
Brazos C.aiarity Sreiiffs Office , to set•forth'the terms'and conditions which will be bifidirig
on the parties with -respect -to excess -Department of.Defense (DoD).petsonal property transferred under.
.::1D U.S.C.. §:2576a. in order to promote the efficient.and expeditious•transfer of property. and to.ensure
•
.accountability of :the same.
. II.' AUTHORITY '' •.
Tlre•Secretaty of-iswithorized by -10 U;S.C- §: 2:57.6a to trap'sfer to Federal "arid Statefferrjitory':
: • ' Law Enforcement Agencies. (LEAs),• per'sonil property that is: excess• 6. the: needs -of theDoD, including
sinall auris•and mfmunitloh,.that the Secretary. determines •is suitable fo.be used by such agencies -in law' .
enfbrceTen't actiyitres,. with preferendes. fot counter-drug/epunter-terrorism.oborder secijrity activities,
:' urider.sgcli •terin prescribed -by the Secretary: The .Secretary of Aefens ' .hAs.delegated•at thority for: :
-management of this Program to'ihepefense•Logisties•Ageney(DI;A)..-DLA def-Ees law-enforcennenf
'activities as. activities performed by governmental•agencies:whose'primary'function is'the enforcement'
:: of applicable Federal, State/Territory, and.. ocal lavYs and whose eorripeiisated law enforcement officers "
have potvers:of irresfand apprehension. This •program••is kriown-as the:Law•Enforcerrient-Support : • ' '
'1? ograrri and comr5only referred to.:ass the "LESO Program"'or "1033 Program'.' and is ddministered'by
DLA DaspositW Services, Law Fhforcement',Support'Officb (LESO).
III: GVNERAL •TERMS AND:CONDITIONS
A. • Operational: Auti or
ity
'M6 Govei for ofthe''State of Texas has designated in•writiag with -art effective elate:of giigus't 1'100
to implement thi$ programStatewide as well: as, conduct management and oversight of this program.
Funding_/.Budgeting to administer this program is provided"bythe Department of Public•Safety of the:. -
:State o€Texas. =
The.provided funding is.usbd to support -assistance to -the LEA$ with "customer"service•to include -
Computer Itelephone assistance and physical visits -to the LEAs to
LUSO rogrann. assist with:acquring.access_to the
U-6.saffint.provide the spport t•the Ls•wtinhe tateTx4s.as follow
s:g .
State Coordinator (S.C): NMe•Lesko .
State Poinf.of Contact (S)POC): Rolando•Ayala-
ion;'July 2018' _
Vers
Pg,
State Point of Contact (SPOC):.Laurie Patterson
State Point -of Contact (SPOC):.John Riddick
The following is the facility !physical location and business• heurs"to provide -customer servibe-to these-
The
enrolled, as well as interested -participants of the LESO Program: - "
:Agency Address /Location: 5805'N: Lamar Blvd, Austin. Texas •78752.
E -Mail /'Contact Phone Numbers: txlesopro rgram@dps.texas. gov 5121424-7590
' Hours: pf Operation: 7:00 am _ 5:00 pm
B.- All. property is transferred and the recipient (LEA name) Brazos COunty $}�eTlffS' Off1Ce _
.•'agrees'to accept property.:on•an'as-is,•where-is basis. The -DLA -has- final authority to- determine the type, -
quantity, arid'allocation.of daices§'DoD"personal property suitable for law enforcement activlties:'- -' =
C.'. This agreement creates no entitlement to the State or Territory to receive exaess.DoD personal.properly.
' :DLA Ydfains the right -to recall:any property duriftg the period that itis conditionally transferred. ;
" D, The.(LEA=name) Brazos. County. Sheriffs. understands that.property made available
under this agreement is for.the use of -authorized program participants only.. Authorized.participants who
receive -property -f -the LESO Program, will not loan, donate; or otherwise''pro"vide property to other •
.group's or:entiti"es that are -not otherwise authorized to participate in the Program. Authorized =
-participating agencies may, with prior approval from the State/Territory.on a temporary'basis,
conditignally loan property to another par4cipating,agenc as thekmission requires, utilizing.an
Equipntenf.custodyRec6ipt.(ECR).:Propertytemoorarily loaned:will be.ret�irned"to the.I,EA.responsible:
for the accountability: All requests for property' will be based on -bona fid'e-law -enforcement -
'requirements.
:-E:. Controlled property. (equipmeot)-inoludes•any property that has.a DemiIitariiatlon (DEMIL)-Code of.
C, D,-E,T;G, and;Q3 .
..To recejve.such: fQ • erty., on an annual' basis the •L• EA.will certi ef::10.U.S. Code §'2576a):
P p fY(R g. }
' 1) : That it.lias obtained the authorization of the relevant Civilian Governing Body O f finial
(city council, mayor etc.) to participate in the program:
2) ' That it ha's adopted 064 1_.
a vailable.profocols for the appropriate use of-cohii.611ed
property, the.supervision. of such use, and -the evaluation of the effectiveness.of such use,
including auditing and. accountability policies. ;
3.). That it provides. annual training to relevant personnel on the maintenance, sustainment, and
appropriate use of controlled property..
F.. The"(LF.A name) BrzOs CO4f1ty. ... Sheriff. S Office Will maintain and enforce regulations designed
.to impose:a&4uate security and'acco�ntabilitymeasures for controlled property to mitigate the risk of•loss: .
2
Versioni July 2018
Vol. pg
• :. or theft::
G. Upon -approval ofwritten requests, cannibalization may be performed'on-approved aircraft, armored .
yehicles;.and.High Mobility Multipurpose Wheeled `/chicles (HIVIVIMWVs).,Requests;wili be.gubmitted:.
:.: in writipg tq.•the State:and approved by the LESO for approval: The cannibalized end-itein•must be • ;
-returned•to DLA Disposition Services withinthe-allottedtimefranies•detdrmined by'the. ESO:
•H.: 'The LI SO'conditioiially traiisfers'all'excess lioD.propertyto•States/Territories/LEAs:encolled.in'the ;
LESO Program:. Title :or -:ownership of controlled property will remain with the I�oD iii perpetitiTy and'
will'not bd-relinquishecl to the States/Territories/LEAs. When the States/Territories/LEAs no longer have_•
a legitimate law enforcement use:for controlled property, the States/ferritories/LEAs will notifythe-LESO
.'and the aoh rolledproperty must -either be transferred to another:enrolled.LEA(via standard -transfer • -
•'process)'or returiied•to IDLA Disposition. Services for disposal. The I:ESO reserves the right:to'recdll
c6ntr6lldd'and non -controlled property issued through the DLA atdy-time.
I .-Progerty. with a DEMIL Code bf" A"- and `•`Q" with an Integrity Code of "6":(Q6) is also. conditionally:''
transfeired Id the State/L•EA; yet'corifrolldd for one year. from the ship date .However, after 6ne year
_from the ship date .the DLA will relinquish ownership and title to the State/Territory/LEA. Prior to this
date, t& State/Territory;/LEA remains responsible for the accountability and:physical. control bf the
'item(§):and: the'P.rografii •retains the right to'recall'the property:
1) •• Property with DEMIL Cbdes• of "A" and "Q6" will be placed in a closed status on the .
LEA's L$SO •inventory upon meeting the one yearmark.
. 2). -.Once closed, the.property is no longer- subject to the annual inventoryrequirements and will.. not be inventoried during a LESO Program Compliance Review .(PCR).
3) :Owilersliip and title of DEMIL":`A" and "Q6" items;that liave,.been cl;osecl will.pass from the
•DOD to -the LEA one-year from the ship date, with6ut issuance ofaiiy further. documentation. .
4)• LEAs: receive title and -ownership of.DEM1L "N?. and "Q6" itemg-as governmentaf-
.. ... entities. Title and.owiiership of DEMIL; "A." and "Q6'.' property.does.not pass from DoD -
to any privafe individual -or LEA -official in their private capacity. Accordingly, such
property.shoul'd be maintained and ultimately disposed of in accordance with provisions
in• State/Terrifory and local laws that govern public property. Sales or gifting of
DEMM-. 5A".and:".Q6" property after.one year fr6m the:ship. date in a manner inconsistent -
with StatefI'enitory or 1Qca1 law may constitute grounds to: deny futare participation -in
the LESO'Program. ;
5) : An SF 97, form will be' rovided upon physical transfer:for vehicles. Recipients are
authorized to make upgrades to vehicles during the*one. year conditional.period. FuII title
:to DEMIL "A" and "Q6" property;: including vehicles, will vest in the recipient after one
year If all other requirements of this agreement have been'met: Afier-•the one year period
DEMIL "A" and _"Q6" items may be transferred, cannibalized for usable•parrts; sold,
donated or scrapped.
-J:: LEAs are not authorized:to transfer any property on their fnventory without Stateand LESO
notification'and approval. Property will not physically move until -the LESO'approval process is
3
Nersion;..July 2018
Vol. aL-1 .gig. � 37.
K. Certain controlled equipment will .have a documented chain -of custody (e.g, Equipment Custody"
-Receipt-[ECR] or equivalent), including a signature of the recipient. Controlled equipment
:-requiring a:chain-of.custody are: small arms, aircraft, high profile vehicles,. optics,.roboO,.and
• ' •srnall•arm•'s parts/accessories. If 'is. encouraged to utilize ECRs•for•all controlled. equipment..., -
Regarding ECRs during a LESO-PCR, see section VI, A, 4.
L: `Sale:or transfer.of DEMIL Codes: "A"•or- "QG" property after the•one year coriditional-holding and.
•utilization period to non -LEA participants will be executed incompliance With'U.S. Expoit•Control
Regulations.
1) : Excess personalproperty may be export_ controlled; regardless:of the' assigned'DEMIL.•Code:and
= " " .:"'regardless of the:Department or Agency that'donates the property '
• 2) .DENTE Codes'aie not dsubstitute for export controls,-They_do notprovide information on the . ' -
eiiport control requirements for an item..
-3). The Transferee is responsible for complying with U.S.:Export Control Laws and Regulations, '-
includin the Ex ort Administration Re lations AR . U..E. Pts. 73042 4 and the
g. p (E )( . ) .
InternationafTraffic inArrn Regulations AR 22:C.F.R. Pts:120-130
a) This responsibility exists independent -of, and is not established or limited by, the :
inforination provided in this statement of compliance.
-b) The responsibility includes, but is not limited to, determining the.subsequent transferee's
•eligibility to receive such items.in•accordarnce with U.S.'Export Contrbl Laws and
Regulations... '
C) Information -on -the EAR and TTAR are at: bAs://wwwbis.doc.�ovlindgii. hp and .
-hiMs://www.pm
• .'. ". . • ..' � "Tips: ". • • • . , . ..: .. - . :. .' .'.
i. IfTransferee has.doubts about which"regulation governs control ofthe item, they
may submit a commodity jurisdiction: request to -the Department of State,
' Directorate of Deferise Trade Controls to determine whether it is subject to the
ITAR dr EAR. Information on commodity jurisdiction requests can be found at-:
http://www.pmddtc.state.gov/commodityJurisdiationfindex.html.
ii. If Transferee is sure the item is subject' to the EAR ,.but needs help determining the
correct export Control Classification Numlier.(ECCN they may submit a
"commodity olassification request ti) the Departmerit of Commerce, Bureau -of "
Industry and -Security (BTS). information on cIassification requests"can be.foutid at: '
haps://wvhv.bis.doc.gov/mdex.pho/lieensing/commerce-control=list-
classificadoiVelassification-request-guidelines
Vers ion; 7uly 2018
..:. •" ...-• ... ... -
Vol.
-b..—
Pg.. 33
••iii. For items subject to the EAR: Trans cis cautiohed'that_prior.to sale br
transfer. of. items the%y should be farnillar•with their ciistoiiier and intended -end "
use -of the -items. Transferees must check.prospective-Transferees/buyers-to -
enure they are not on the. Departmerit.of Conimefoe-List ofPatties;of Concbm
_ • (littps://www.bis.doc:gov/index.phpipolicv-guidance/lists�f-parties=of:. _
conoein) and the transfer/sale complies *ith-the•EAR_ ; including 1.5 C F.R Prt. • '
736. BIS Export Compliance Guidelines are'at:
:;: .:https://www.bis.doc.gov/index.pfip/forms-documents/ Us/1641-ecp/fife ..
4);"'The Transferee must notify all'subsequentbpyers or Transferees in writing, 'of tlYeir responsibility
. . ' to complywith_U.S. Export Control -Laws and Regulations. '
Da nM?n. " E" ort -controlled items' `q -used in this statement of com Nance, means items'
:.:. subjedttb tiie ExportAdni nistratiofiRegulations (EAR) (15'C.FK. Pts: -730-774) or the
International Traffic iriArms Regulations. (ITAR) (22 C.RR; Pts: 120-130). Tlie term includes:
::.. •
:. ... : ... • .: '-.modi.ti.es :sof . ..w:are .�,
and"a) k1terr," dcfined intheE AR 15 CFRP:7721:as com;
.... • ' . •
b); ' Defense Artioles, Defense Services, • and ielated.Technica[Data clefineci in the
TTAF,• 22 C:FR. Pt:120:
-]IV,':. •ENROLIMENT =
.
A. An LEA will have:at least one full -time -I' enforcement -officer in order'to enrolf and/or receive- "
•: property via the LEW Program. •Only'fulPtime and part-time "lav►+ enforcement officers are
::authorised to -receive property. Non -compensated• reserve offcers•are iiot-autliorized #o receive :
property. State law: enforcement training facilities/academie'§ may be autliorized to participate in:the .
'program giveri. the:prn' A* of �ffinction js the training of bona fide State/T&rritory. and Local lave
enforcement officer's. Law enforcement tfaining facilities/academies, will be reviewed and approved . : .
for participatiomon.a case=by-case'basi's via concurrence of•DLA DispositionServices; DI:A• General
:... Counsel; 9rid'1LA J349:
1) •=.The. LEA will submit an•updated•Application Packet to .the State Coordinator's office.no
later than June 15. each year and/or any time thele is. a change in personnel.or I;EA contact ,
,oifriation: Failure to:do•so may result -in suspension aiid_/or termination from the--
:. .:Program.,.. :. : •. • :: ;• :.
2) -Once approved for.participation iii the•program, arleast one of the LEA's authorized-'•
' .. screeners�must.attend a.mand6gv training class •prior to any-requestsfor property being,
approve d.,The-.classwill be.c' ducted ftee•of charge to the LEA and-Wilf be held at -a :
location=determined by the State G.00rdinator's:offibe: Screeners who may have been.
`previoii'slyemployed by'and screeners for`other.LEAs, might still be required to attend
training as this, training_qudlifids the agency; not'the-individual.
_LEA.trarisfer.of responsibility. --program ptoperty assigned to. the'LEA: A change in tlie•:. .
-Chief Law Enforcement Official (CLEO), due -to any reason; will not relinquish
responsibility from the LEA for properly maintaining exist'ing•piogram property in. the-. •
LEA's possession. If the new CLEO does not wish fo be;esponsiliie for existing property,
::they, will notify the State Coordinator's office in:writing that they wish to return=the: = :.'
.5
.. :.
"Vers July 2018 ion; ..... .. .
_ .. . _'_ • . - ". '. • . • - " -
:. -Vol. J�� p9; : "
property to their assigned Disposition Site and/or transfer it to a qualifying LEA. The new
CLEO remains responsible for existing property until the property is officially transferred
or returned.
B. Unauthorized Participants. Nongovernmental law enforcement entities such as private railroad police,
private security, private academies, correctional departments and prisons, or security police at private
schools or colleges. Fire departments, by definition, are ineligible for the Law Enforcement Support
Program.
C. The State will:
Establish and implement the LESO Program eligibility criteria in accordance with 10
U.S.C. § 2576a, DLA Instructions and Manuals regarding the LESO Program, and
this SPO.
2) Receive and process applications for participation from eligible LEAs within their state.
3) Collect originating agency identifier code for all new, reactivation (whether voluntary
separation or termination), and otherwise suspicious applications. Originating agency
identifier will be coordinated with DLA Office of the Inspector General (OIG) for validation
against the Federal Bureau of Investigation's National Crime Information Center database.
4) Ensure only authorized LEA applications for participation are submitted to the Program for
approval. Applications are required by the LESO Standard Operating Procedures (SOP) to be
submitted within 30 days of both the CLEO's and the State's/Territory's approved signature
and date.
5) Validate the authenticity of the LEAs within their State/Territory that are applying for
participation. If the State/Territory forwards an unauthorized participant application, this
may result in a formal suspension of the State/Territory.
6) Determine the qualifications of a full-time law enforcement officer.
7) Have sole discretion to disapprove LEA applications on behalf of the Governor of their
State/Territory. The LESO should be notified of any applications disapproved at the
State/Territory level. The State/Territory will only forward and recommend/certify LEAs
to the LESO that are government agencies whose primary function is the enforcement of
applicable Federal, State/Territory, and local laws and whose compensated officers have
the powers of arrest and apprehension. The-LESO retains final approval/disapproval
authority for all LEA applications forwarded by the States/Territories.
8) Ensure LEAs enrolled in the Program update the LEA's account information annually, or as
needed. This may require the LEA to submit an updated application. Updated applications are
required to be submitted for, but are not limited to, the following reasons: a change in CLEO, the
addition or removal of a screener, and/or a change in the LEA's address or contact information.
9) Provide a comprehensive overview of the Program to all LEAs once they are approved
for enrollment. This comprehensive overview will be done within 30 days of an LEA
Version; July 2018
Pg.Vol. oZ �_
receiving the LESO's approval to participate.
10) Ensure that screeners of property are employees of the LEA. A screener may only screen
property for two Law Enforcement Agencies. Contractors may not conduct screening on
behalf of the LEA.
11) Ensure at least one person per LEA maintains access to the Federal Excess Property
Management Information System (FEPMIS), or current property accounting system.
Account holders will be employees of the LEA.
V. ANNUAL INVENTORY REQUIREMENTS
A. Per the DLA Instructions and Manuals regarding the LESO Program and this SPO, each State/Territory
is required to conduct an annual physical inventory certification of all property on the inventory.
Annual inventories start on July 1 of each year and end August 31 of each year.
1) DEMIL "A" and "Q6" property records will not be closed during the annual inventory.
B. The State will:
1) Receive and validate incoming certified inventories and reconcile inventories from
the LEAs.
2) Ensure LEAs validate and provide serial numbers and photos identified during the
annual inventory process for inclusion in the LESO property accounting system for all
aircraft, armored vehicles, small arms and other unique items, as required.
3) Suspend a LEA as a result of the LEA's failure to properly submit certified inventories,
accordingto the aforementioned requirements.
C. The LEA will:
1) Complete and certify the annual physical inventory as required for continued participation
in the program.
2) Adhere to additional annual certification requirements as identified by the LESO. All
inventories and certification statements will be maintained on file indefinitely.
a) The State requires each LEA to submit certified inventories for their agency by
August 31 of each year. Inventory certification in FEPMIS will begin July 1 of each
year. This gives the LEA two (2) months to physically inventory DLA LESO
Program property in their possession and submit their certified inventories to their
State Coordinator.
b) In addition to the certified inventories, the LESO requires photographs for all
High-profile commodities identified as aircraft, armored vehicles, small arms,
and other unique items as required, received through the Program.
Version; July 2018
Vol. 3 Pg L, I
i. The LESO requires a side and data plate photo for aircraft and vehicles
that are serial number controlled, received through the Program.
ii. The LESO requires serial number photos for each small arm received
through the Program.
c) LEAs that fail to submit the certified annual inventory by August 31 maybe
suspended from operations within the Program. When a LEA is suspended, a
Corrective Action Plan (CAP) will need to be submitted to the State and LESO
identifying all actions taken to correct the deficiencies. Further failure to submit
the certified annual inventory may result in a LEA's termination.
3) Be aware that High-profile commodities (aircraft, armored vehicles and small arms) and
other property may be subject to additional controls.
4) Ensure that an approved current SPO is uploaded in FEPMIS.
VL PROGRAM COMPLIANCE REVIEWS
A. The LESO conducts a PCR for each State/Territory that is enrolled in the LESO Program every two (2)
years. The Program reserves the right to conduct no notice PCRs, or require an annual review, or
similar inspection, on a more frequent basis for any State/Territory. LESO PCRs are performed in order
to ensure that State Coordinators, SPOCs, and all LEAs within a State/Territory are compliant with the
terms and conditions of the LESO Program as required by 10 USC § 2576a, DLA Instruction and
Manuals regarding the LESO Program, and this SPO.
1) If a State/Territory and/or LEA fails a PCR, the LESO will immediately suspend their
operations and will subsequently issue corrective actions (with suspense dates) to the
State Coordinator, which will identify what is needed to rectify the identified
deficiencies within his/her State/Territory.
2) If a State/Territory and/or LEA fails to correct identified deficiencies by the given
suspense dates, the LESO will move to terminate the Program operations within the
State/Territory and/or LEA.
3) States/Territories and/or LEAs which fail a program compliance review will be suspended
for a minimum of 60 days and will not be reinstated until DLA conducts a re -inspection
on the State/Territory and the State/Territory and/or LEA successfully passes the
inspection.
4) During a LESO PCR, it is the Program's intent to physically inventory 100% of property
selected for review at each LEA. The use of ECRB in lieu of physical inspection is
discouraged during PCRs.
B. The State/Territory will:
1) Support the LESO PCR process by.-
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Version; July 2018
Vol. pg.
a) Coordinating and forwarding completed PCR daily events schedule to the
selected LEAs to be reviewed.
b) Contacting LEAs selected for review via phone and email to ensure they are
aware of the PCR schedule and prepared for review.
c) Receiving inventory selections from the LESO and forwarding them to the selected
LEAs.
d) Ensuring the LEA Points of Contact (POCs) gather the selected items in• a central
location to ensure the LESO can efficiently inventory the items.
e) Providing additional assistance to the LESO as required, prior to, during, and upon
completion of the PCR.
2) Conduct internal PCRs of LEAs participating in the Program in order to ensure
accountability, program compliance, program eligibility and validate annual inventory
submissions are accurate. The State/Territory will ensure an internal PCR of at least 5% of
LEAs that have a property book from the LESO Program within his/her State/Territory is
completed annually. Results of internal PCRs will be kept on file at the State Coordinator's
Office. '
a) The internal PCR will include, at minimum:
i. A review of the SPO signed by both parties, ensuring that the SPO is uploaded
into the Station Management Utility within FEPMIS.
B. A review of the LEA's application/screener letter.
iii. A physical inventory of DLA LESO Program property selected for review at
each LEA.
iv. A specific review of each selected LEA's files for the following: DD Form
1348-1A for each item currently on inventory, small arms documentation,
-transfer documents, turn -in documents, inventory adjustment documents,
exception to policy letters (if any), approved cannibalization requests (if
any), or other pertinent documentation as required.
v. Review and confirm authenticity and eligibility of the LEA.
b) For uniformity purposes, the State/Territory will utilize a PCR checklist provided
by the LESO, or equivalent.
c) In cases that require a repossession or turn -in of property, the State/Territory
and/or LEA will bear all expenses related to the repossession and/or turn-
in/transfer of DLA LESO Program property to the appropriate DLA Disposition
Services site.
Version; July 2018
Vol. 3a8 pg..�
VII. REPORTING REQUIREMENTS FOR LOST, STOLEN, OR DESTROYED DLA LESO
PROGRAMPROPERTY
A. All property Lost, Stolen or Destroyed (LSD), carried on aLEAs current inventory, must be
reported to the LESO.
1) LSD controlled property must be reported to the LESO within 24 hours. The LEA may be
required to provide the following:
a) A comprehensive police report
b) A National Crime Information Center (NCIC) report/entry
2) The State/Territory will provide the contact information for the Civilian Governing Body
over the LEA involved, to include: Title, Name, Email and mailing address.
3) LSD property with a DEMIL Code of "A" and "Q6" must be reported to the LESO
within seven days.
4) All LEAs participating in the program will agree to cooperate with investigations into LSD
by the DLA OIG.
5) A DD 200 Form, Financial Liability Investigation for Property Loss (FLIPL) will be required
to be submitted to the LESO for all unaccounted for property.
B. LESO may grant extensions to the reporting requirements listed above on a case-by-case basis.
VIII. AIRCRAFT AND SMALL ARMS
A. All aircraft are considered controlled property, regardless of DEMIL Code. The SPO will ensure that
all LEAs and all subsequent users are aware of, and agree to provide, all required controls and
documentation in accordance with applicable laws and regulations for these items.
B. LEAs no longer requiring small arms issued through the LESO Program will request authorization to
transfer or turn -in small arms. Transfers and turn -ins will be forwarded and endorsed by the
State/ Territory, and approved by the LESO. Small arms will not physically move until the LESO
provides official notification that the approval process is complete.
When returning small arms to Anniston Army Depot, LEAs are required to:
1) Provide the 1348 -IA turn in document that has been approved through the LESO.
2) Provide an appointment letter signed by the CLEO, or their designee, appointing the certifier
and verifier to that position (found on the LESO website).
3) Provide the inert certificate that has been signed by a qualified certifier and verifier.
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Version; July 2018
Vol. 3alb Pg.
4) Insert a flag safety or chamber flag into the chamber for visual verification that the small
arm is clear of ammunition.
5) The aforementioned documentation will be placed in a packing slip affixed to the outside of
the shipping container. A duplicate set of documents will be placed inside the shipping
container.
C. Small arms that are issued must have a documented chain of custody, with the chain of custody
including a signature of the receiving officer indicating that he/she has received the appropriate small
arm(s) with the correct, specified serial number(s). Small arms that are issued to an officer will be
issued utilizing an Equipment Custody Receipt; this Custody Receipt obtains the signature of the
officer/deputy responsible for the small arm.
D. Modifications to small arms are authorized. All parts are to be retained and accounted for in a secured
location under the original serial number for the small arm until final disposal. If the modified small
arm is transferred to another LEA, all parts must accompany the small arm to the receiving LEA.
E. Weapon Accountability. Law enforcement agencies that have multiple instances of a missing, lost, or
stolen LESO Program small arm within a five year window will be assessed by DLA Disposition
Services to determine if a systemic problem exists.
1) First Instance of Loss/theft: Will result in a 60 day minimum suspension.
2) Second Instance of Loss/theft: Will result in a 180 day minimum suspension.
3) Third Instance of Loss/theft: Will result in a 240 day minimum suspension. DLA
Disposition Services will submit a formal assessment presenting all the facts of the
instances of loss, relevant data, and evidence as to whether a systemic problem exists to
DLA J34 for review and coordination. DLA Disposition Services will recommend potential
disciplinary actions -which could include recalling the agency's loaned small arms or
termination from the Program.
F. Aircraft and small arms will not be obtained by any authorized participant for the purpose of sale,
lease, loan, personal use, rent, exchange, barter, transfer, or to secure a loan and will be returned to the
LESO at the end of their useful life.
IX. RECORDS MANAGEMENT
A. The LESO, State Coordinator, and LEAs enrolled in the LESO Program must maintain all records in
accordance with the DLA Records Schedule. Records for property acquired through the LESO
Program have retention controls based on the DEMIL Codes. All documents concerning property
record will be retained.
1) Property records for items with DEMIL Codes of "A" and "Q6" will be retained for two
calendar years from the date the property is removed from the LEA's property book
before being destroyed.
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Version; July 2018
2) Property records for controlled property will be retained for five calendar years from
the date the property is removed from the LEA's property book before being
destroyed.
3) Environmental Property records will be retained for 50 years, regardless of DEMIL Code
(Chemicals, Batteries, Hazardous Material/Hazardous Waste).
4) LESO Program files will be segregated from all other records.
5) All property records will be filed, retained, and destroyed in accordance with DLA Records
Schedule. These records include, but are not limited to, the following: DD Form 1348-1A
for approved requests for transfers, turn -ins, requisitions, and any other pertinent
documentation and/or records associated with the LESO Program (e.g., approved Bureau
of Alcohol, Tobacco, Firearms and Explosives (BATFE) Forms 10 and 5, Certificate of
Aircraft Registration (AC Form 8050-3), Aircraft Registration Application (AC 8050-1).
X. LESO PROGRAM ANNUAL TRAINING
A. 10 U.S.C. § 280 provides that the Secretary of Defense, in cooperation with the U.S. Attomey
General, will conduct an annual briefing of law enforcement personnel of each State/Territory
(including law enforcement personnel of the political subdivisions of each State/Territory).
The briefing will include information on training, technical support, equipment, and facilities
that are available to civilian law enforcement personnel from the Department of Defense.
B. The State will organize and conduct training pertaining to information, equipment, technical support
and training available to LEAs via the LESO Program.
C. The State/Territory will ensure at least one representative (such as the State Coordinator or SPOC)
attend the annual training that LESO conducts.
XI. PROPERTY ALLOCATION
A. The State Will:
1) Upon receipt of a valid LEA request for property through the DLA Disposition Services
RTD Website, give a preference to those requisitions indicating that the transferred
property will be used in the counter-drug/counter-terrorism or border security activities of
the recipient agency. Additionally, to the greatest extent possible, the State will ensure fair
and equitable distribution of property based on current LEA inventory and LEA
justifications for property.
2) The State and the LESO reserves the right to determine and/or adjust allocation limits.
Generally, no more than one of any item per officer will be allocated. Quantity exceptions
may be granted on a case-by-case basis by the LESO based on the justification provided by
the LEA. Currently, the following allocation limits apply:
a) Small Arms: one of each type for every qualified officer, full-time/part-time;
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b) UNBIWVs/Up-Armored HNCvIWVs: one vehicle for every three officers;
c) MRAPs/Armored Vehicles: two vehicles per LEA;
d) Robots: one of each type for every 25 officers
3) Additional justification maybe required for small arms and armored vehicles. The LESO
reserves final authority on determining the approval and/or disapproval for requests of
specific types and quantities of excess DoD property.
4) Access the DLA Disposition Services RTD Website at a minimum of once daily (Monday -
Friday) to review/process LEAs' requests for excess DoD property.
B. The LEA will:
1) Ensure an appropriate justification is submitted when requesting excess DoD property via the
DLA Disposition Services RTD Website.
2) Access the Texas LESO website for timely and accurate guidance, information, and links
concerning the LESO Program and ensure that all relevant information is reviewed.
3) When requesting property for counter-drug/counter-terrorism or border security activities,
provide a justification that specifies that the property will be used for such activities.
4) Maintain access to FEPMIS to ensure the LEA is properly maintaining their property
books, to include, but not limited to, transfers, turn -ins, and disposal requests.
a) FEPMIS account holders must be employees of the LEA.
XII. PROGRAM SUSPENSION & TERM)WA11ON
A. The State/Territory/LEA is required to abide by the terms and conditions of the DLA MOA and
SPO in order to maintain active status.
B. If a State Coordinator or LEA fails to comply with any terms of the DLA MOA, Federal statute
or regulation, SPO, or a State MOA, the State and/or LEA may be placed on restricted status,
suspended, and/or terminated from the Program. All suspension or termination notifications will
be in writing and will identify remedial measures required for reinstatement, if applicable.
1) Suspension: A specified period of time in which an entire State/Territory or identified
LEA(s) is prohibited from requesting. and receiving additional property through the
Program. Additional requirements for remedial action may also be placed on
suspended activities, to include return of all or specifically identified controlled
property. Suspensions will be for a minimum of 60 days.
2) Termination: Removal of a LEA or State from participating in the Program. The State
Coordinator and/or identified LEAs will transfer or turn -in all controlled property
previously received through the Law Enforcement Support Program at the expense of
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•
Vol.. • Pg.;
the State and/or the LEAs.
3) Restricted Status: A specified period of time in which a State/Territory or LEA is
restricted from receiving an item or commodity due to isolated issues with the
identified commodity. Restricted status may also include restricting an agency from
all controlled property. Restricted status is commonly used for agencies that have
active consent decrees from the Department of Justice.
C. The State will:
Suspend LEAs for a minimum of 60 days in all situations relating to the suspected or
actual abuse of DLA LESO Program property or requirements and/or repeated failure to
meet the terms and conditions of this SPO. Suspension may lead to termination.
2) Coordinate with the LESO, who will have final discretion on reinstatement requests.
Reinstatement to full participation from a suspension and/or termination is not
automatic.
3) Issue corrective action guidance in coordination with LESO and the LEA with
suspense dates to rectify issues and/or discrepancies that caused suspension and/or
termination.
4) Require the LEA to submit results regarding all completed police investigations
and/or reports regarding LSD DLA LESO Program property to include the LEA's
CAP.
5), Suspend or terminate a LEA from the LESO Program if a LEA fails to comply with any
terms of the SPO, the DLA Instruction and Manuals regarding the LESO Program, any
Federal statute or regulation, or this State Plan of Operation.
6) In the event of a LEA termination, make every attempt to transfer the DLA LESO Program
property of the terminated LEA to an authorized State/Territory or LEA, as applicable, prior
to requesting a turn -in of the property to the appropriate DLA Disposition Services Iocation.
a) In cases relating -to an LEA termination, the LEA will have 90 days to complete
the transfer or turn -in of all DLA LESO Program property in their possession.
7) Notify the LESO and initiate an investigation into any questionable activity or action
involving DLA LESO Program property issued to an LEA that comes to the attention of the
State/Territory, and is otherwise within the authority of the Governor/State/Territory to
investigate. Upon conclusion of any such investigation, take appropriate. action and/or make
appropriate recommendations on suspension or termination of the LEA to the LESO.
States/Territories, acting on behalf of their Governor, may revoke or terminate their
concurrence for LEA participation in the LESO Program at any time and for any reason.
8) Request that the LESO suspend or terminate a LEA from the LESO Program if a LEA
fails to comply with any term of this SPO, the DLA Instructions and Manuals regarding
the LESO Program, any Federal statute or regulation, or the SPO.
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Version; July 2018
9) Implement State level LEA suspensions and notify the LESO if a LEA fails to comply
with any term of this SPO, the DLA Instructions and Manuals regarding the LESO
Program, any Federal statute or regulation, or the SPO.
10) Initiate corrective action to rectify suspensions and/or terminations placed upon the
State for failure to meet the terms and conditions of the LESO Program.
11) Make contact (until resolved) with suspended LEA(s) within his/her State to ensure
corrective actions are rectified by the timeframe provided by the LESO.
12) Require the LEAs to complete and submit results regarding all completed police
investigations and/or reports regarding LEA DLA LESO Program property. The
State/Territory must submit all documentation to the LESO upon receipt.
13) Provide documentation to the LESO when actionable items are rectified for the State
and/or LEA(s).
14) Provide a written request to the LESO for reinstatement of an LEA via the State
Coordinator or SPOC(s) for full participation status at the conclusion of a suspension
period.
15) Provide a written request to the LESO for reinstatement of the State via the Governor
for full participation status at the conclusion of a suspension period.
D. The LEA will:
1) In the event of the LEA termination, make every attempt to transfer the DLA LESO
Program property to an authorized participating LEA, as applicable, prior to requesting a
tum -in of the property to the approved DLA Disposition Services location.
a) In cases of a State termination, the State will have 120 days to complete the
transfer or turn -in of all DLA LESO Program property in their State.
b) In cases relating to an LEA termination, the LEA will have 90 days Yo
complete the transfer or turn -in of all DLA LESO Program property in their
possession.
XIII. AMMUNTION
A. DLA in support of the United States Army will aid in allocating ammunition to LEAs.
1) U.S. Army will issue approved transfers directly to the LEA. LEAs are responsible for
funding all costs associated with the packing and shipping of ammunition and will make
reimbursements directly to the U.S. Army.
2) All ammunition obtained via the Law Enforcement Support Program will be for training
purposes only. At the time of request, LEAs will certify in writing that the ammunition will
15 '
Version; July 2018
be used for training purposes only. Ammunition will not be obtained for the purpose of sale,
lease, loan, personal use, rent, exchange, barter, transfer, or to secure a loan. Ammunition
obtained through the Program will not be sold.
3) Ammunition will be treated as a consumable item and not tracked in any DLA inventory
system or inspected during compliance reviews.
4) DLA Disposition Services will track and preserve necessary records of ammunition
transferred to a LEA and will post all agency requests, approvals, and denials on the public
web -page.
XIV. COSTS & FEES
All costs associated with the transportation, tum -in; transfer, repair, maintenance, insurance, disposal,
repossession or other expenses related to property obtained through the LESO Program are the sole
responsibility of the LEA. In the event a LEA is dissolved or disbanded and no civilian governing body
exists, the State Coordinator's office will, on a case-by-case basis, coordinate the transfer or turn -in of
all assigned property.
XV. NOTICES
Any notices, communications, or correspondence related to this agreement will be provided by E-mail,
the United States Postal Service, express service, or facsimile to the appropriate DLA office. The
LESO may, from time to time, make unilateral modifications or amendments to the provisions of this
SPO. Notice of these changes will be provided to State Coordinators in writing. Unless State
Coordinators take immediate action to terminate this SPO in accordance with Section XVIII, such
modifications or amendments will become binding. In such cases, reasonable opportunity will, insofar
as practicable, be afforded the State Coordinator to conform changes affecting their operations.
XVL ANTI-DISCIMMATION
A. By signing this SPO, or accepting excess DOD personal property under this SPO,the State
pledges that it and each LEA agrees to comply with applicable provisions of the following
national policies prohibiting discrimination:
1) On the basis of race, color, or national origin, in Title VI of the Civil Rights Act of 1964
(42 U.S.C. 2000d et seq.) as implemented by DOD regulations 32 C.F.R. Pt. 195.
2) On the basis of age, in the Age Discrimination Act of 1975 (42 USC 6101, et seq) as
implemented by Department of Health and Human Services regulations in 45 C.F.R. Pt.
90.
3) On the basis of handicap, in Section 504 of the Rehabilitation Act of 1973, P.L. 93-
112, as amended by the Rehabilitation Act Amendments of 1974, P.L. 93-516 (29
U.S.C. 794), as implemented by Department of Justice regulations in 28 C.F.R. Pt.
41 and DOD regulations at 32 C.F.R. Pt. 56.
B. These elements are considered the minimum essential ingredients for establishment ofa satisfactory
16
Version; July 2018
business agreement between the State and the DOD.
XVII. INDENINMCATION CLAUSE
A. The State/LEA is required to maintain adequate liability insurance to cover damages or injuries to
persons or property relating to the use of property issued under the LESO Program. Self-insurance
by the State/LEA is considered acceptable. The U.S. Government assumes no liability for damages
or injuries to any person(s) or property arising from the use of property issued under the LESO
Program. It is recognized that State and local law generally limit or preclude State
Coordinators/LEAs from agreeing to open ended indemnity provisions. However, to the extent
permitted by State and local laws, the State/LEA will indemnify and hold the U.S. Government
harmless from any and all actions, claims, debts, demands, judgments, liabilities, cost, and
attorney's fees arising out of, claimed on account of, or in any manner predicated upon loss of, or
damage to property and injuries, illness or disabilities to, or death of any and all persons
whatsoever, including members of the general public, or to the property of any legal or political
entity including states, Iocal and interstate bodies, in any manner caused by or contributed to by the
State/LEA, its agents, servants, employees, or any person subject to its control while the property is
in the possession of, used by, or subject to the control of the State/LEA, its agents, servants, or
employees after the property has been removed from U.S. Government control.
B. LEAs are not required to maintain insurance on controlled property, aircraft or other items with special
handling requirements that remain titled to DoD. However, LEAs must be advised that if they elect to
carry insurance and the insured property is on the LESO inventory at the time of loss or damage, the
recipient must submit a check made payable to DLA for any insurance proceeds received in excess of
their actual costs of acquiring and rehabilitating the property prior to its loss, damage, or destruction.
XVIII. TERMINATION
A. This SPO may be terminated by either party, provided the other party receives 30 days' notice, in
writing, or as otherwise stipulated by Public Law.
B. The undersigned State Coordinator, CLEO and Civilian Governing Body official hereby agree to
comply with all provisions set forth herein and acknowledge that any violation of the terms and
conditions of this SPO maybe grounds for immediate termination and possible legal consequences,
to -include pursuit of criminal prosecution if so warranted.
17
Version; July 2018
XIX. The authorized signatories of the parties have executed this agreement as of the last date
written below.
Wayne Dicky
Type / Print Chief Law Enforcement Official Name
(Specify title: Chief, Sheriff, Constable, Sheriff )
71a2,
Chief Law ERforcement kf icial Signature Date D/YYYY)
Duane Peters
Type/Print Civil'g Body Official
pec' title: or, City County. Judge, County Judge )
oma. � Va10-1-1T
Civilian Governing Body Official Signature Date UDD
Mike Lesko
Type / Print State Coordinator Name
State Coordinator Signature Date (MM/DD/YYYY)
18
Version; July 2018
Vol. Pg. I Gal*
'E)CAS-DEPARTMENT-OF.PUBLIC.'SAFETY '
---'
:.
5805 N LAMAR BLVD • BOX 4087•: AUSTIN,'TEXAS 78773=0001'
51.21424.2006
39' gds www.dVs.texas.Rov
T.
.. STEVEN C. McCRAW .: : COMMISSION
DIRECTOR •, STEVEtjPiMACK-CPWRMAN "
FREEMAN F. MARTIN NELDA L:BLAI i :
RANIJALL d PRINCE STEVE H. STODGHILI
lEOFF WLUAMS• DALE WANWRIGw
''• ..: DEP(!TY DIRECTORS ..•: '• ...•' . ' .. . , •. .. .. ... .. .. _ . .
Date:
'MEMORANDUM FOR'TEXAS LAW ENFORCEMENT SUPPORT OFFICE (LES_ O)
PROGRAM PARTICIPANTS:
' :$UWEC : 'State Plan of -Operation (SPO) Dated-July'2018, LESO Program. changes:
This;:memorandum amends the Law Enforcement•Agericy's (LEA) responsibilities
- - • : within -the existirig SPO between•the State of Texas and the
'Brazos County•Sheriffs.Office
:• ... ...
: Thh -addendum establishes the understanding regarding.theieLgiirement Lif two levels :.. .
of security and financial liability.•for negligent lostfi tolen/destroyed small arms..
' •a. LESO small arms not carried on an officer's person or in the bfficbr's immddiate .
.. .. ... .. .. ..
physical vieirufy:will.be secured using twolevels.of security. Two levels;ofsecgrity.niearisiwo: _
distinct lockable bArriers, eacir.specifically. designed to render. ' weapon inaccessible -and unusable :. - -
;to unauthorized persons. -Lockable barriers meeting -this description maybe either manual or
electronic. * .... =
• b: &k.bIG investigations may be initiaied-wheri'sniall arms are improperly disposed_ '
of or. becomes lost, stolen or otherwise destroyed while maintained in the. program inventory. Law.
Enforcement Agencids niay bb required to Mmiiurse'DLA the -fair market value of the.small aria
'when nggligenee'or willful conduct is -confirmed- at the conclusign'of the Financial •L' lability •
= " Investigation of Property Loss (FLIPL) investigation:. Reimbursement will lie withiri'sixty (60)
-days:of the completiori:lif the FLIPL invesfigafion.
' •. (1) Title will; never`trarisfer to the iecipierit iegazdless ofthe.status of the,smali.''
arm:.
(2) ;Payments due. -to DLA Dispositiori Services, based upon the findings of the
... • • .... • F ;IPL investigation,, may be. pai'd:by one of the. following.three methods: .... : .
(a)' Credit car payments via pay.gov
.. :. ' (b) _ Cashxer/busirless checks'-.
(c) . Wire transfers
EQUAL OPPORTUAfTY,EMPLOYER -
COURTESY • SERVICE • PROTECTION•.
' e,
OL P9.
The provision.on two-levels-of security for. small aims is effective June 9,202.0.
Any request
for an extension must be submitted.before-that date: The provision on financial-liability-ft.
negligent or willful loss of small arms that are improperly:disposed of of become lost,=stolen or • .
. 'oflierwise destroyed:while.mauitained in the progeam inventory,.applies to all'small'anns accoiihted •.
_ for on anAgency's:LESO Program property'book on the•date:this addendumis signed.' This-
addendum to-the State•Plan of Operation must be signed-by the current Chief Law Enforcement "
Official (CLEO) or designee of each LEA by June 9,'2020.. Failure.to sign by this date will require -
:: := -that all weapons be'returned::::
The afQrenie'nfioned'cha ges to the Stafe Plan of Operation (SPO)are acknowledged and'
accepted by thd following individuals: ,
' CLEO'Name Print : Wayne Dicky
CLEO Si aiure
:. Date:
CGB Name Print : Duane Pet s
CGB Si iture:
:.....' . 'Date•'/ l
State Coordinator(Print): ' MII{E-LESKO '
State. Coordiridtor Sianature:
Date:
Vol. 9
FUNDING AGREEMENT
BETWEEN BRAZOS COUNTY AND
EASTER SEALS GREATER HOUSTON
THIS FUNDING AGREEMENT ("Agreement") effective October 1, 2020 is
entered into by and between Brazos County, Texas, acting by and through its duly
elected County Commissioners (hereinafter "County'), and the Easter Seals Greater
Houston (hereinafter "Service Provider"), located at 3211 S. Texas Avenue, Suite A,
Bryan, Texas 77802.
RECITALS
WHEREAS, the medical care of the County's eligible indigent population has
become a growing problem; and
WHEREAS, pursuant to Chapter 61 of the Texas Health and Safety Code, the
County is the payor of last resort for the provision of basic health care services to
eligible indigent county residents; and
WHEREAS, the County is required by Chapter 61 of the Health and Safety Code
to provide, as a payor of last resort, certain basic health care assistance to its eligible
count residents and desires to do so through the Service Provider,
NOW THEREFORE the parties agree to the following terms and conditions to
provide such eligible indigent health care.
AGREEMENT
Term
The Agreement shall continue in force and effect for a term of twelve (12) months
commencing on the 1st day of October, 2020 and terminating 30th day of September,
2021.
Cancellation
This Agreement may be canceled by any of the parties hereto upon sixty (60)
days written notice as provided herein.
Services to be Performed by Service Provider
Service Provider shall provide the following services through trained, staff to
qualified county residents pursuant to the guidelines currently implemented for making
such determination: rehabilitation services, physical therapy, occupational therapy,
speech-language therapy, autism diagnosis and social services to the indigent
Easter Seals Greater Houston
Vol. Pg.
Page l of3S
population of Brazos County who have been diagnosed with disabilities, developmental
delays or those who are at risk of developing a delay (collectively "Services").
Use of Count Funds
unds
Funds to be furnished to Service Provider as stated below shall be used provide
Services to eligible indigent applicants ages 0 to 3.
County's Payment
The County agrees to provide the Service Provider a maximum sum of
$36,000. ("Funds") for the term of this Agreement.
Responsibilities of Service Provider
Service Provider will be responsible for providing the following Services pursuant
to this Agreement:
1. Completing all necessary application forms to potentially eligible indigent
Individuals.
2. Obtaining and compiling information on each applicant for Service Provider's
Services with regard to residency and financial qualifications.
3. Maintaining this Agreement.
4. Provision of the Service Provider's Services as defined herein.
5. Maintaining data files on clients/patients and the Services provided thereto.
6. Responding to all and any inquiries by the County regarding the Service Provider
and its Services.
7. Assisting the County with information needed for audit purposes.
S. Providing the County with quarterly financial statements.
9. Providing the County with any and all certified audits of Service Provider and the
management letter prepared in connection therewith.
10. Providing financial statements evidencing how County funds are spent. Such
statements to be submitted to County one (1) week prior to the funding dates set
forth herein above.
11. Providing the County with statistics evidencing the number of Brazos County
Easter Seals Greater Houston Page 2 ofI5
Vol.32b - Pg. 1I 5�Q
residents using the Service Provider's Services and the percentage Brazos
County residents comprise of the total population using Service Provider's
services.
Record Retention
The Service Provider shall be responsible for record keeping on all Services
provided to those individuals using its services and all financial records. The Service
Provider agrees to maintain and make available for inspection by the County upon
request, consistent with personal privacy, and subject to the limitation of state law, any
and all records the County determines, in its sole discretion, to be necessary for the
County to justify its continued participation in supporting the Service Provider with
funding. Such records shall be retained for at least three (3) years from the date the
service was provided. These records shall be made available for inspection and audit by
the County, if it so desires.
Accounting and Audit
The Service Provider agrees that County, or its designated representative, shall
have the right to review and to copy any records and supporting documentation
pertaining to the performance of this Agreement. The Service Provider agrees to
maintain such records for possible audit for a minimum of three (3) years after the
termination date of this Agreement, unless a longer period of records retention is
stipulated. The Service Provider agrees to allow the auditor(s) access to such records
during normal business hours- and to allow interviews of any employees who might
reasonably have information related to such records. The Service Provider agrees that
County, or its designated representative, shall further have the right to review and to
copy any records and supporting documentation for prior years in which County
provided funds to the Service Provider under prior Agreements. Any audit will be
conducted by County personnel or an independent third party, as determined by the
Brazos County Commissioners Court. If the Brazos County Commissioners Court
determines that the audit will be conducted by an independent third party, all costs and
expenses associated with said audit will be solely paid for by the Service Provider.
Discrimination
The Service Provider shall not discriminate against any employee or applicant for
employment because of race, color, religion, sex, or national origin. The Service
Provider shall take affirmative action to ensure that applicants who are employed are
treated during employment, without regard to their race, color, religion, sex, or national
origin. Such action shall include, but not be limited to, the following: employment,
upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or
termination; rated of pay or other forms of compensation; and selection for training,
including apprenticeship. The- Service Provider agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the
provisions of this nondiscrimination clause.
Faster Seals Greater Houston
Page 3 of 15
Confidentiality
The Service Provider shall comply with applicable local, State and Federal
statutes, laws and regulations as well as administrative rules regarding confidential
records or other information obtained by the Service Provider concerning persons
served under this Agreement. The records and information shall be protected by the
Service Provider from unauthorized disclosure.
Health Insurance Portability and Accountability Act.
The Service Provider certifies that it is in compliance with the Health Insurance
Portability and Accountability Act of 1996 (HIPAA) Public Law No. 104-191, 45 CFR
Parts 160, 162 and 164, the Social Security Act 42 U.S.C. 1320d-2 through 1320d-7, in
that such Service Provider may not use or disclose protected health information other
than as permitted or required by law and agrees to use appropriate safeguards to
prevent use or disclosure of the protected health information. The Service Provider shall
maintain for a minimum of six (6) years all protected health information.
Indemni
The Service Provider agrees to and shall indemnify and hold harmless and
defend the County, its officers, agents, and employees from and against any and all
claims, losses, damages, causes of action, suits, and liability of any kind, including
claims of respondent superior or vicarious liability, including all expenses of litigation,
court costs, -and attorney's fees, for injury to or death of any person or any breach of
Agreement arising out of or in connection with any work done by the Service Provider
pursuant to this Agreement.
Insurance
Each party to this agreement is responsible for maintaining its own liability
insurance and worker's compensation insurance, and each party will provide proof of
same to the other party on request. The Service Provider shall maintain during 'the term
of this Agreement a $1,000,000.00 malpractice insurance policy and a General Liability
Policy of $1,000,000.00 naming Brazos County, as an additional insured. Such
coverage shall be designated as primary over any coverage Brazos County may have in
force. Service Provider shall provide a Certificate of 'Insurance for both policies which
shall provide for a fifteen (15) days advance notice to County of the cancellation of such
policy.
Independent Contractor
In all activities or Services performed hereunder, the Service Provider is an
independent contractor, and not an agent or employee of the County. The Service
Provider, as an independent contractor, shall be responsible for all medical services
Easter Seals Greater Houston
Vol.•Pg-
Page 4 of15
provided and medical decisions made pursuant to the terms of this Agreement. The
Service Provider shall supply all materials, equipment and labor required for providing of
medical services as required herein. The Service Provider shall have ultimate control
over the execution of the work under this Agreement. County shall have no control over
any decision, recommendation, or action taken by the Service Provider pursuant to this
Agreement.
The County assumes no liability for actions of the Service Provider under this
Agreement, including, but not limited to, the negligent acts and omissions of Service
Provider's agents, employees and subcontractors in their performance of the Service
Provider's duties as described under this Agreement. The Provider agrees to hold
harmless Brazos County against any and all liability, loss, damage, cost or expenses,
including attorney's fees, arising from the intentional torts, negligence or breach of
Agreement of the Service Provider, with the exception of acts performed in
conformance with an explicit, written directive of the County, through its authorized
agents.
The Service Provider may not subcontract any portion of this Agreement nor
delegate any duties hereunder without prior written approval by Brazos County. In
emergencies, the Service Provider will request approval in writing within'at least (24)
twenty-four hours of the use of a subcontractor to fulfill any obligations of this
Agreement.
Ocensina
The Service Provider is required to maintain all applicable licensing permits to
practice medicine. All permits to or certification necessary to operate the Provider's
clinics shall also be maintained. Copies of any applicable licenses are to be filed with
Brazos County.
Events of Default. -
The following shall be considered events of default;
a. Failure to maintain license to practice medicine or any restrictions being
placed upon such license by the Texas State Board of Medicine making
the providing of services hereunder impossible or difficult.
b. Failure to maintain all permits and licenses necessary to keep Service
Provider's clinics in operation.
c. Cancellation of Service Provider's medical malpractice insurance.
Upon an event of default, the County may terminate this Agreement on three (3)
days written notice mailed by certified mail return receipt requested to the address listed
below.
Faster Seals Greater Houston Page S of 15
Vol. Pg.152-'l
Right of Audit and Monitoring
Service Provider agrees that County, or its designated representative, shall have
the right to review and to copy any records and supporting documentation pertaining to
the performance of this Agreement. Service Provider agrees to maintain such records
for possible audit for a minimum of three (3) years after the termination date of this
Agreement, unless a longer period of records retention is stipulated. Service Provider
agrees to allow the auditor(s) access to such records during normal business hours and
to allow interviews of any employees who might reasonably have information related to
such records. Service Provider agrees that County, or its designated representative,
shall further. have the right to review and to copy any records and supporting
documentation for prior years in which County provided funds to the Service Provider
under prior Agreements. Any audit will be conducted by County personnel or an
independent third party, as determined by the Brazos County Commissioners Court. If
the Brazos County Commissioners Court determines that the audit will be conducted by
an independent third party, all costs and expenses associated with said audit will be
solely paid for by the Service Provider.
Governing Law and Venue
This Agreement shall be governed by the laws of the State of Texas and venue
shall lie exclusively in Brazos County, Texas. The Parties agree that all obligations
under this Agreement are performable in Brazos County, Texas and that this Agreement
has been executed in Brazos County, Texas. Venue shall lie exclusively in Brazos
County, Texas, notwithstanding anything to the contrary.
Notices
All notices required -to be given hereunder shall be deemed to be duly given by
delivering such notice or by mailing it, registered mail to the other party at the following
addresses:
Easter Seals Greater Houston, Brazos County
C/O CEO C/O Commissioners Court
4888 Loop Central Dr., Suite 200 200 S. Texas Ave., Suite 310
Houston, TX 77081 Bryan, Texas 77803
Further Assurances
Each party hereto agrees to perform any further acts and to execute and deliver
any further documents which may be necessary to carry out the provisions, of this
Agreement.
Taster Seals Greater Houston
Page 6 of IS
Severability
In the event that any of the provisions or portions thereof, of this Agreement, are
held to be unenforceable or invalid. by any court of competent jurisdiction, the validity
and enforceability of the remaining provisions or portions thereof shall not be affected
thereby.
Amendments
This Agreement may be modified or amended at any time during its term by
mutual consent of the parties, expressed in writing, and signed by the parties.
Waiver
No failure of Brazos County to assert any right or remedy hereunder will act as a
waiver of its right to assert such right or remedy at a later time nor constitute a "course
of business" upon which Service Provider may rely, for the purpose of denial of such a
right or remedy to Brazos County.
Prior Notification
The Service Provider agrees to notify Brazos County prior to issuing public
announcements or press releases concerning work done pursuant to this Agreement, or
funded in whole or in part by this Agreement, and to cooperate- with -Brazos County in
joint or coordinated releases of information.
Notice of Chance
The Service Provider shall give thirty (30) days prior written notice to Brazos
County, if there is a change in the Service Provider's legal status, federal employer
identification number (FEIN) or address. Brazos County reserves the right to take any
and all appropriate action. The Service Provider agrees to hold harmless Brazos County
for any acts or omissions by the County resulting from the Service Provider's failure to
notify of these changes.
In the event Service Provider becomes a party to any litigation, investigation or
transaction that may reasonably be considered to have a material impact on its ability to
perform under this Agreement, the Service Provider will immediately notify Brazos
County in writing.
Tax Exempt Status
As a political subdivision of the State of Texas, Brazos County is tax exempt. .
Tax exemption certification will be furnished upon request.
Easter Seals Greater Houston
Vol. Pg. .—
Page 7 of 15
Sovereign Immunity
This Agreement is expressly made subject to. Brazos County's Sovereign
Immunity, Title 5 of the Texas Civil Practices and Remedies Code, and all applicable
Federal and State law. The parties expressly agree that no provision of this Agreement
is in any way intended to constitute a waiver or any immunities from suit or from liability
that the Brazos County has by operation of law. Nothing in this Agreement is Intended
to benefit any third party beneficiary.
Assignability
This Agreement is not assignable by the Service Provider without the prior
written consent of the County.
Fiscal Fundina Clause
Notwithstanding any provisions contained herein, the obligations of the County
under this Agreement are expressly contingent upon the availability of funding for each
item and obligation contained herein for the term of the Agreement and any extensions
thereto. The Service Provider or any other person or entity directly or indirectly
employed by the Service Provider or any other person or entity to whom the Service
Provider may be liable to, shall have. no right of action against the County in the event
the County is unable to fulfill its obligations under this Agreement as a result of lack of
sufficient funding for any item or obligation from any source utilized- to fund this
Agreement or failure to budget or authorize funding for this Agreement during the
current or future fiscal years. In the event that the County is unable to fulfill its
obligations under this Agreement as a result of lack of sufficient funding, or if funds
become unavailable, the County may, in its sole discretion, provide funds from a
separate source or may, in its sole discretion, terminate this Agreement by written
notice to the Service Provider at the earliest possible time under the circumstances.
Entire Agreement
This Agreement contains --the entire understanding between the parties hereto
concerning the subject matter contained herein. There are no representations,
agreements, arrangements, or understandings, oral or written, between or among the
parties hereto, relating to the subject matter of the Agreements, which are not fully
expressed herein.
Easter Seals Greater Houston
s
Page 8 of IS
In witness whereof, the parties hereto have caused this Agreement to be
executed by their duly authorized representatives.
SERVICE PROVIDER
jr--� k'v
Easter eats Greater Houston Dat
Elise Vough, CEO
BRAZOS COUNTY, TEXAS
�l
Duane Peters Dat
County Judge
ATTEST:
Karen McQueen, CounIrCierk
Fester Seals Greater Houston
Page 9 ofIS
BRAZOS COUNTY
BUSINESS ASSOCIATE AGREEMENT
"HI( PAA"}. The parties acknowledge that federal regulations relating to the
confidentiality of individually identifiable health information require covered
entities to comply with the privacy standards adopted by the U.S. Department of
Health and Human Services as they may be amended from time to time, 45
C.F.R. parts 160 and 164, subparts A and E ("the Privacy Rule") and the security
standards adopted by the U.S. Department of Health and Human Services as
they may be amended from time to time, 45 C.F.R. parts 160, 162 and 164,
subpart C ("the Security Rule"). Collectively, the Privacy Rule and the Security
Rule are referred to herein as "HIPAA Rules." The HIPAA Rules, as well as any
applicable state confidentiality laws, require Covered Entity to ensure that
business associates who receive confidential information in the course of
providing services on behalf of Covered Entity comply with certain obligations
regarding the confidentiality of health information. "Covered Entity'.' and
"Business Associate" are defined in the HIPAA Rules, and for the purposes of
this Agreement, shall refer to Brazos County and Service Provider, respectively.
B. Purposes for which Protected Health Information May Be Used or Disclosed. In
connection with the services provided by Business Associate on behalf of
Covered Entity pursuant to this Agreement, Covered Entity may use and disclose
protected health information ("PHI"), as defined in the HIPAA Rules.
C. Business Associate Obligations, Business Associate agrees to comply with
applicable federal and state confidentiality and security laws, including, but not
limited to the Privacy Rule and Security Rule, including without limitation:
1. Use of Protected Health Information ("PHI"). Business Associate shall not
use PHI except as necessary to fulfill the purposes of this Agreement.
Business Associate is permitted to use and disclose PHI as necessary for
the proper management and administration of Business Associate or to
carry out its legal responsibilities and its responsibilities under this
Agreement. However, Business Associate shall in such case:
(a) provide training to members of its workforce regarding the
confidentiality requirements in the HIPAA Rules and this
Agreement;
(b) - obtain reasonable assurances from the person. to whom the
information is disclosed that it will be held confidential and further
used and disclosed only as required by law or for the purpose for
which it was disclosed to the person or entity;
Easter Seals Greater Houston Page 10 of 15
Vol. Pg. - q_
(c) agree to notify the Covered Entity of any instances of which it is
aware in which the PHI is used or disclosed for a purpose that is
not otherwise provided for in this Agreement or for a purpose not
expressly permitted by the HIPAA Rules; and
(d) ensure that all disclosures of PHI are subject to the principle of
"minimum necessary use and disclosure," i.e., only PHI that is the
minimum necessary to accomplish the intended purpose of the use,
disclosure, or request may be disclosed.
2. Disclosure to Third Parties. If Business Associate discloses PHI received
from Covered Entity, or created or received by Business Associate on -�
behalf of Covered Entity, to agents, including a subcontractor, Business
Associate shall require the agent to agree to the same restrictions and
conditions that apply to Business Associate under .this Agreement.
Business Associate shall ensure that any agent, including a subcontractor,
agrees to implement reasonable and appropriate safeguards to protect the
confidentiality, integrity, and availability of the electronic PHI that it
creates, receives, maintains, or transmits on behalf of the Covered Entity.
Business Associate shall be fully liable to Covered Entity_ for any acts,
failures or omissions of the Agent in providing the services as if they were
Business Associate's own' acts, failures or omissions, to the extent
permitted by law. Business Associate further expressly warrants that its
Agents will be specifically advised of, and will comply in all respects with,
the terms of this Agreement.
3, Data Aggregation. In the event that Business Associate works for more
than one Covered Entity, Business Associate is permitted to use and
disclose PHI, but only in order to analyze data for permitted health care
operations, and only to the extent that such use is permitted under the
HIPAA Rules or the issuing court's orders.
4. De -identified Information. Use and disclosure of de -identified health
information is permitted, but only if (i) the precise use is disclosed to
Covered Entity and permitted by Covered Entity In its sole discretion and
(ii) the de -identification is in compliance with 45 CFR §164.502(d), and
any such de -identified health information meets the standard and
implementation specifications for de -identification under 45 CFR
§164.514(a) -and (b).
5. Notice of Privacy Practices_ . Business Associate shall abide by the
limitations of any Notice of Privacy Practices ("Notice") published by the
Covered Entity of which it has knowledge. Covered Entity shall provide to
Business Associate such Notice when it is adopted. Any use or disclosure
permitted by this Agreement may be amended by such Notice. However,
the amended Notice shall not affect permitted uses and disclosures on
which Business Associate relied prior to such notice.
Easter Seals Greater Houston Page 11 of 1 S
Vol. Pg. lb"L
A
or disclosure of PHI in this agreement is based upon an individual's
specific consent or authorization for the use of his or her PHI, and the
individual revokes such consent or authorization in writing, or the effective
date of such authorization has expired, or the consent or authorization is
found to be defective in any manner that renders it invalid, Business
Associate shall if it has notice of such revocation, expiration or invalidity,
to cease the use and disclosure of any such individual's PHI except to the
extent it has relied on such use or disclosure, or where an exception under
the Privacy Rule expressly applies.
7. Use or -Disclosure That Would Violate HIPAA Business Associate is
prohibited from further use or disclosure of PHI In a manner that would
violate the requirements of the HIPAA Rules if the PHI were used or
disclosed by the Covered Entity.
8. Safeguards'. Business Associate shall maintain appropriate safeguards to
ensure that PHI is not used or disclosed other than as provided by this
Agreement or Required by Law. - Business Associate shall implement
administrative, physical and technical safeguards that reasonably and
appropriately protect the confidentiality, integrity, and availability of any
electronic PHI it creates, receives, maintains, or transmits on behalf of
Covered Entity.
9. Records Mana eq mens. Upon termination of this Agreement, Business
Associate agrees to return or destroy all PHI received from Covered Entity
that Business Associate maintains in any form and shall comply with
federal and state laws as they may be amended from time to time
governing the maintenance or retention of PHI. If the return or destruction
of PHI is not feasible, Business Associate agrees to extend the protections
of this Agreement to the information and limit further uses and disclosures
to those purposes that make the return or destruction of the information
infeasible.
10. Individual Rights -Reggarding Designated Record Sets. If Business
Associate maintains a designated record set (as defined in the HIPAA
Rules) on behalf of Covered Entity, Business Associate agrees as follows:
(a) Correction of PHI. Business Associate agrees that it will amend
PHI maintained by Business Associate as requested by Covered
Entity.
(b) Individual Right to Copy or Inspection. Business Associate agrees
that, if it maintains PHI in a designated record set for the Covered
Entity, it will permit an individual to inspect or copy PHI about the
individual in that set under conditions and limitations required under
Easter Seals Greater Houston
Page 12 of 15
45 CFR §164.524. The Covered Entity is required to take action on
such requests as soon as possible but not later than 30 days
following receipt of the request. Business Associate agrees to
make reasonable efforts to assist Covered Entity in meeting this
deadline,, to the extent the requested information is maintained by
Business Associate and not the Covered- Entity.
The information shall be provided in the form or format requested, if
it is readily producible in such form or format; or in summary, if the
individual has agreed in advance to accept the information in
summary form. A reasonable, cost -based fee for copying health
information may be charged.
(c) Individual Right to Amendment. Business Associate agrees, if it
maintains PHI In a designated record set, to make amendments to
PHI at the request and direction of Covered Entity pursuant to 45
CFR §164.526. If Business Associate maintains a record in a
designated record set that is not also maintained by Covered Entity,
Business Associate agrees that it will accommodate an individual's
right to have access to and amend PHi about the individual in a
designated record set in accordance with the Privacy Rule set forth
at 45 CFR §164.526, unless the regulation provides for a denial or
exception that applies.
11. Accounting of Disclosures. Business Associate agrees to make available
to the individual and/or the Covered Entity from whom the PHI originated,
information required for an accounting of disclosures of PHI with respect
to the individual, in accordance with 45 CFR §164.528, and incorporating
exceptions to such accounting designated under the regulation. Such
accounting is limited to disclosures that were made in the six (6) years
prior to the request (not including any disclosures prior to the compliance
date of the Privacy Rule).
(a) Covered Entity is required to take action on such requests -as- soon
as possible but not later than 60 days following receipt of the
request. Business Associate agrees to use, its best efforts to assist
Covered Entity in meeting this deadline.
(b) Such accounting must be provided without cost to the individual or
Covered Entity if it is the first accounting requested by an individual
within any 12 month period; however, a reasonable, cost -based fee
may be charged for subsequent accountings if Business Associate
informs the individual in advance of the fee and is afforded an
opportunity to withdraw or modify the request.
(c) Such accounting shall be provided as long as Business Associate
maintains the PHI.
Paster Seals Greater Houston Page 13 of15
Vol. Pg.
D. Internal Practices. Books. and 'Records. Business Associate shall make
available its internal practices, books, and records relating to the use and
disclosure of PHI received from, created, or received by Business Associate on
behalf of the Covered Entity to the U.S. Department of Heath and. Human
Services or its agents for the purpose of determining the Covered Entity's
compliance with the HIPAA Rules, or any other health oversight agency, or to the
Covered Entity.
E. Indemnification. To the extent permitted by law, Business Associate agrees to
indemnify and hold harmless Covered Entity from and against all claims,
demands, liabilities, judgments or causes of -action of any nature for any relief,
elements of recovery or damages recognized by law (including, without limitation,
attorney's fees, defense costs, and equitable relief), for any damage or loss
incurred by Covered Entity arising out of, resulting from, or attributable to any
acts or omissions or other conduct of Business Associate or its agents in
connection with the performance of Business Associate's or its agents' duties
under this Agreement. This indemnity shall apply even if Covered Entity is
alleged to be solely or jointly negligent or otherwise solely or jointly at fault;
provided, however, that a trier of fact finds Covered Entity not to be solely or
jointly negligent or otherwise solely or jointly at fault. This indemnity shall not be
construed to limit Covered Entity's rights, if any, to common law indemnity.
Covered Entity shall have the option, at its sole discretion, to employ attorneys
selected by it to defend any such action, the costs and expenses of which shall
be the responsibility of Business Associate. Covered Entity shall provide
Business Associate with timely notice of the existence of such proceedings and
such information, documents and other cooperation as reasonably necessary to
assist Business Associate in establishing a defense to such action.
These indemnities shall survive termination of this agreement and Covered Entity
reserves the right, at its option and expense, to participate in the defense of any
suit or proceeding through counsel of its own choosing.
F. Mitigation If Business- Associate violates this Agreement or the HIPAA Rules.
Business Associate agrees to mitigate any damage caused by such breach.
G. Rights of Proprietary Information. The Covered Entity retains any and all rights
to the proprietary information, confidential information, and PHI it releases to
Business Associate.
H. Termination for Breach. Without limiting the termination provisions herein, if
Business Associate breaches any provision in this Section entitled "Use and
Disclosure of PHI", Covered Entity may, at its option, access and audit the
records of Business Associate related to its use and disclosure of PHI, require
Business Associate to submit to monitoring and reporting, and such other
conditions as Covered Entity may determine is necessary to ensure compliance
Easter Seals Greater Houston
Vol. 3 a S pg.
Page 14 of 15
with this Article; or Covered Entity may terminate this Agreement on a date
specified by Covered Entity.
Reference. Any reference in this Section entitled "Use and Disclosure of PHI"
means the section of the Privacy Rule or the Security Rule, as applicable, as in
effect or as amended.
J. Amendment. Business Associate and Covered Entity agree to take such action
as is necessary to amend this Section entitled. "Use and Disclosure of PHI" from
time to time in order to allow Covered Entity to comply with the HIPAA Rules and
any applicable state confidentiality laws.
K. Precedent and Ambiguiiy. If any term of this Section entitled "Use and
Disclosure of PHI" conflicts with another term of this Agreement, the term
contained in this Section shall be controlling. Any ambiguity in this Section
entitled "Use and Disclosure of PHI" shall be resolved to permit Covered Entity to
comply with the HIPAA Rules.
L. Survival of Key Provisions. The provisions of this Section entitled "Use and
Disclosure -of PHI" shall survive the termination of this Agreement.
Accepted:
Bu ess Associate
Easter Seals Greater Houston Page 15 of l5
Vol. Pg.
CERTIFICATE OF INTERESTED PARTIES FORM 1295
IofJ.
Complete Nos. i - 4 and 6 if there are Interested pdrdes.
Complete Nos. 11 21 3, 5, and 6 if there are no interested parties.
OFFICE USE ONLY
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2021-711496
Easter Seals of Greater Houston, Inc.
Houston, TX United States
Date Filed:
01/29/2021
2 Name of governmental entity or state agency that is a party tothe-contract-for whic the forms
being filed.
Brazos County Commissioners
Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
21-035
Early Intervention Services
Nature of interest
4 Name of Interested Party
City, State, Country (place of business)
(check applicable)
Controlling
Intermediary
5 Check only if there is NO Interested Party.
X
6 UNSWORN DECLARATION
,y
My name is Y—y4 r, , and my date orfbirth is
r
My address is % L,[->oe
(street) (city) (state) (zip code) (country)
1 declare under penalty of perjury that the foregoing Is true and correct
Executed In County, State of , on the _day of
(month) (year)
ature uth
Sign orized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.star.us Version V1.1.cetrcw8a
Vol. Pg. l
House Bill 89 & Debarment Verification
Brazos County is federally mandated to adhere to the directions provided in the President's
Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and
Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism,
effective 9/24/2001 and any subsequent changes made to it via cross-referencing
respondents/vendors with the Federal General Services Administration's Excluded Parties List
System (EPLS, https://www.sam.gov), which Is inclusive of the United States Treasury's Office of
Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies
that the responding entity and its principals are eligible to participate in this transaction and have
not been subjected to suspension, debarment, or similar ineligibility determined by any federal,
state or local governmental entity and that Respondent is in compliance with the State of Texas
statutes and rules relating to procurement and that Respondent is not listed on the federal
government's terrorism watch list as described in Executive Order 13224. Entities ineligible for
federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized
execute this contract.
The company representative below further affirms, that the company submitting this proposal,
under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract.
Pursuant to Section 2270.001, Texas Government Code;
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or
otherwise taking any action that Is intended to penalize, inflict economic harm on, or
limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include an action
made or ordinary business purposes; and
2. "Company" means • a for-profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability partnership,
or any limited liability company, including a wholly owned subsidiary, majority-owned
subsidiary, parent company or affiliate of those entities or business associations that
exist to make a profit.
Company. Name: 145VM�, li'66- _
Authorized Company Representative: EL[ S1% 09:W
Address: -411% l_Llnj� 601i4� At S' -Jr 90-d
Ff<lo n�jf M 112n 9)1
Contract P. C21 — 0,�6 V
i
FUNDING AGREEMENT
BETWEEN TEXAS A&M UNIVERSITY SYSTEM
AND BRAZOS COUNTY
This Funding Agreement ("Agreement") is effective October 1, 2020 by and
between THE TEXAS A&M UNIVERSITY SYSTEM, (hereafter'TAMUS"), an agency of
the State of Texas, for the benefit of Easterwood Airport, and BRAZOS COUNTY,
TEXAS ("County"), a political subdivision of the State of Texas.
RECITALS
WHEREAS, TAMUS provides the services necessary to enable local citizens to
travel by private aircraft or scheduled commercial airliner, and maintains and operates
the facilities at Easterwood Airport, including but not limited to the terminal, runway and
all associated safety facilities and functions, for general and commercial aviation; and
WHEREAS, pursuant to -the TEXAS TRANSPORTATION CODE Chapter 22, the
County- recognizes that improving,.. equipping, maintaining, operating, regulating,
protecting, and policing an airport is a governmental function exercised for a public
purpose and that Easterwood Airport provides a public service to the County;
THEREFORE, in consideration of the mutual rights, obligations and covenants
contained herein, TAMUS and County agree as follows:
AGREEMENT
SECTION 1
TERM OF AGREEMENT
1.01 This term of this Agreement is from October 1, 2020 through September 30, 2023.
SECTION 2
PAYMENT
2.01 . County, for and inconsideration of the services to be provided to County, agrees
to pay to TAMUS as follows:
For the first term in FY21,\County shall pay $99,029.33
For the second term in FY22, County shall pay.$100,514.66
For the third term in FY23, County shall pay $102,022.33
County will pay out of current revenues, the full amount due within thirty (30) days of
receiving an invoice from TAMUS.
2.02 TAMUS acknowledges that any and all funds provided to TAMUS by the County
under this Agreement shall be used solely for operational expenses. No funds provided
Easterwood Airport Agreement
•
Page 1 of 6
by the County shall be used to purchase or repair any real property or fixtures of real
property, including but not limited to building, repairing or maintaining improvements of
any kind.
2.03 TAMUS acknowledges the fee fairly compensates it for the services and functions
it is to provide pursuant to this Agreement.
SECTION 3
TERMINATION
3.01 TAMUS or County may unilaterally terminate this Agreement, at any time and for
any reason, or no reason, by giving the other sixty (60) calendar days prior written notice
delivered pursuant to Section 4.01 of this Agreement.
3.02 In the event of termination TAMUS agrees to return funds to County at a pro rata
basis, based on a twelve (12) month calculation.
SECTION 4
NOTICES
4.01 Notices required under this Agreement must be given by certified mail, registered
mail, or personal delivery, addressed to the parties listed below. TAMUS and/or County
can change this notice address by sending to the other party a notice of the new address.
Notices should be addressed as follows:
TAMUS: The Texas A&M University System
Office of the Chancellor
301 Tarrow, 7th Floor
College Station, Texas 77840-7896
(979) 845-6000 (Telephone)
County: Brazos County Commissioners Court
200 S. Texas Avenue, Suite 310
Bryan, Texas 77803
(979) 361-4102 (Telephone)
Notices transmitted by United States mail or commercial mail courier shall be
deemed completed upon deposit in the United States mail or with the commercial carrier.
SECTION 5
MISCELLANEOUS
5.01 Contractual Agreement: TAMUS and County expressly acknowledge this
Agreement is intended and should be construed as a contract by and between TAMUS
and County. Nothing in this Agreement is intended to create an agency relationship,
partnership, joint venture, or any other such relationship.
5.02 Severability: Failure by TAMUS or County to insist on strict performance of any
requirement of this Agreement will not be construed as a waiver or relinquishment of such
Easterwood Airport Agreement Page 2 of 6
requirement in future instances, but such requirement will continue and remain in full force
and effect.
5.03 Appropriation of Funds: All obligations of TAMUS are subject to the appropriation
of sufficient funds for such obligations by the Legislature of the State of Texas. Failure by
the Legislature to appropriate funds to TAMUS sufficient to continue to perform under this
Agreement relieves TAMUS from the obligation to perform during the period of non -
appropriation.
5.04 Successors and Assigns: This Agreement is binding upon TAMUS and County and
their respective successors in office or interest and assigns. This section is not to be
construed as authorizing assignment -by TAMUS or County without the express written
consent of the other party.
5.05 State Agency: County expressly understands TAMUS is an agency of the State of
Texas, and nothing in this Agreement is intended to be, or should be construed as a
waiver or relinquishment by TAMUS of its rights to claim such exemptions, privileges and
immunities as provided by law. TAMUS expressly understands that County is a political
subdivision of the State. of Texas and that nothing in this Agreement constitutes an
express waiver of governmental Immunity from liability or lawsuit.
5.06 Governing Law: This Agreement is construed under and in accordance with the
laws of the State of Texas and is performable in Brazos County, Texas. In addition, by
statue, mandatory venue for all legal proceedings against TAMUS is to be in the county
in which the principal office of the governing officer is located.
5.07 Dispute Resolution: Any dispute between County and TAMUS regarding this
Agreement will be governed by Alternative Dispute Resolution for Use by Governmental
Bodies, Chapter 2009, Texas Government Code, and any applicable Model Rules
promulgated by the Office of the Attorney General and/or the State Office of
Administrative Hearing of the State of Texas. Any notice of dispute tendered by County
should be addressed to the Deputy Chancellor and Chief Financial Officer of TAMUS.
Any notice of dispute tendered by TAMUS should be addressed to the County Judge of
Brazos County.
5.08 Immunity: As a result of its execution of this Agreement and performance of the
functions and obligations described herein, Brazos County does not waive or relinquish
any immunity or defense on behalf of itself, its commissioners, officers, employees, or
authorized representatives.
5.09 Amendment or Modification: This Agreement may be modified or amended in
writing by the mutual consent of the parties with modification being attached to and
incorporated into this Agreement by this reference for all purposes.
5.10 Information Furnished by Recipient: No later than thirty (30) days prior to the end
of the Agreement term or any renewal anniversary date, TAMUS shall furnish to County's
Easterwood Airport Agreement
1
Page 3 of 6
Auditor documentation establishing the use of funds received by TAMUS from the County
as a.result of this Agreement. TAMUS will cooperate in the provision of all necessary or
relevant information requested by County's Auditor to properly account for all funds
provided by County and expended or received by TAMUS as a result of thlsAgreement.
5.11 Access to Records TAMUS agrees that County, or its designated representative,
shall have the right to. review and to copy any records and supporting documentation
pertaining to the performance of this Agreement. TAMUS agrees to maintain such records
for possible audit for a minimum of.three (3) years after the termination date of this
Agreement, unless a longer period of records retention is stipulated. TAMUS agrees to
allow the auditor(s) access to such records during normal business, hours and to allow
interviews of any employees who might reasonably have information related to such
records. TAMUS agrees County, or its designated representative, shall further have the
right to review and to copy any records and supporting documentation for prior years in
which County provided funds to TAMUS under prior Agreements. Any audit will be
conducted by County personnel or an independent third party, as determined by the
Brazos County Commissioners Court. If the 'Brazos County Commissioners Court
determines that the audit will be conducted by an independent third party, all costs and
expenses associated with said audit will be solely paid for by County.
5.12 Annual Due Date Annual financial statements (audited if available) are due to
County within six (6) months of completion.
EXECUTED in duplicate originals, each of which shall be of full legal force and effect as
a singular original, this" day of F
4Yu" , 2021, by TAMUS.
"TAMUS"
THE TEXAS A&M UNIVERSITY SYSTEM
By:
PHILLIP RAY
Vice Chancellor for Business Affairs
APPROVED AS TO FORM:
KATHERINE R. MIGHT
Assistant General Counsel
Office of General Counsel
The Texas A&M University System
Easterwood Airport Agreement
Vol. 3d�-� Pg.
Page 4 of 6
EXECUTED in duplicate originals, each of which shall be of full legal force and effect as
a singular original, this_day of S7— 2021, by County.
"COUNTY"
BRAZOS COUNTY
By:
DUANE PETERS
Brazos County Judge
W.IO-r146
IGEN MCQUEEN
Brazos County Clerk
S TO FORM:*
L. R
Counsel, Brazos County
*By law, Brazos County Civil Division counsel may only advise or approve contracts or
-legal documents on behalf of other parties. Our review of this document was conducted
solely from the legal perspective of our client. Our approval of this document as to form
was offered solely for the benefit of our client. Other parties should not rely on this
approval and should seek review and approval by their own respective attomey(s).
Easterwood Airport Agreement
•
Page S of 6
STATE OF TEXAS
COUNTY OF BRAZOS
ACKNOWLEDGEMENTS
11
BEFORE ME, the undersigned authority a Notary Public in and for the State of
Texas, on this day personally appeared PHILLIP RAY, Vice Chancellor for Business
Affairs, The Texas A&M University System, known to me to be the person whose name
is subscribed to the foregoing instrument and acknowledged to me that he executed for
the purposes and consideration therein expressed and in the capacity' therein stated.
;17d,
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of
�eloru�y.r , 2021.
STATE OF TEXAS §
COUNTY OF BRAZOS §
BEFORE ME, the undersigned authority a Notary Public in and for the State of
Texas, on this day personally appeared DUANE PETERS, County Judge, Brazos County,
Texas, known to me to be the person whose name is subscribed to the foregoing
instrument and acknowledged to me that he executed for the purposes and consideration
therein expressed and in the capacity therein stated.
GIVEN UNDE MY HAND AND SEAL OF OFFICE this 9 day of
2021.
c�
Notary Pbi5WState of Texas
My Commission Expires: O / SJ3•c
�ouAVP MARSHA ANDERSON
* # NOTARY PUBLIC STATE OF TEXAS
MY COMM. EXP. 02/15/2023
y°�oF�p9 NOTARY ID 13189685-8
Easterwood Airport Agreement
Vol. !0Pg
Page 6 of 6
JOSIE WYTASKE
Notary Publlo, State Of Texas
. Comm. Expires08.14.2022
E
Nota Publi , State of T as
rY
M Commiss on Ex ire
Y p„�.•�
Notary Ib 129920246
STATE OF TEXAS §
COUNTY OF BRAZOS §
BEFORE ME, the undersigned authority a Notary Public in and for the State of
Texas, on this day personally appeared DUANE PETERS, County Judge, Brazos County,
Texas, known to me to be the person whose name is subscribed to the foregoing
instrument and acknowledged to me that he executed for the purposes and consideration
therein expressed and in the capacity therein stated.
GIVEN UNDE MY HAND AND SEAL OF OFFICE this 9 day of
2021.
c�
Notary Pbi5WState of Texas
My Commission Expires: O / SJ3•c
�ouAVP MARSHA ANDERSON
* # NOTARY PUBLIC STATE OF TEXAS
MY COMM. EXP. 02/15/2023
y°�oF�p9 NOTARY ID 13189685-8
Easterwood Airport Agreement
Vol. !0Pg
Page 6 of 6
DocuSign Envelope ID: 99E35F43-AF64-4B24-9118-9FC6D297D8F0
INTERLOCAL AGREEMENT FOR MUTUAL FUNDING
BETWEEN
B.RAZOS COUNTY, CiTY OF COLLEGE STATION, AND CITY OF BRYAN
THIS INTERLOCAL AGREEMENT ("Agreement") .is entered into by and between .BRAZOS
COUNTY, a political subdivision of the State of Texas (Brazos County), the CITY OF
COLLEGE STATION (College Station), a Texas home -rule municipal corporation, and the
CITY OF BRYAN (Bryan), a Texas home rule municipal corporation. Each shall be referred to
herein, individually as a "Party", and collectively as the "Parties".
WHEREAS, Chapter 791 of the Texas Government Code, also known as the
INTERLOCAL COOPERATION ACT, authorizes all local governments to contract with each
other to provide a governmental function or service that each party to the contract is authorized to
perform individually and in which the contract parties have a mutual interest; and
WHEREAS, on March .11, 2020, the World Health Organization declared COVI.D-19 a
worldwide pandemic; and
WHEREAS, then President Donald Tiump, Governor Greg Abbott, and County Judge
Duane Peters have issued Declarations of Disaster for the United States, the State of Texas; and
for Brazos County respectively; and
WHEREAS, COVI.D-19 Vaccines have been given FDA Emergency Approval for use in
the United States and are vital to reducing the spread of COVID- 1.9 within. our State and County;
and
WHEREAS, Brazos County, College Station, and Bryan have partnered with other
entities, both private and governmental, to open a "Vaccination HUB" in Bryan, TX, which will
provide vaccinations to Brazos County citizens and citizens in the surrounding area; and
WHEREAS, Brazos County, College Station, and Bryan wish to agree to share the supply
costs equally for the operation. of the Vaccination. HUB; and
WIIER.EA.S, a.l.l funds expended by tho parties for tlar.; vaccination.IlU.B will. be .frol.n funds
legally available to the parties; and
WHEREAS, the governing bodies or each party find that the operation of the Vaccination
HUB and the associated expenditure of fiords to cover the cost of supplies is in their common
interest and serves a public purpose.
N0W, THEREFORE, in consideration of the mutual promises, benefits, and covenants
made herein the Parties agree as follows:
Vaccine 14UB Mutual Funding Agreement
Page I of 9
DocuSign Envelope ID: 99E35F43-AF64-4B24-9116-9FC6D297DBF0
1. DEFINITIONS
The following terms shall have the following meanings when used in this Agreement:
A. "HUB" .means Brazos County Vaccination HUB
B. "Parties" means Brazos County, City of College Station, and City of'Bryan, 'Texas.
C. "Costs" means any monetary expenditure for Office supplies, Medical Supplies, Cleaning
Supplies, hood, Contract Labor, Temporary .Labor, and any other material substance, item,
consumable, or non -consumable needed to operate the HUB.
D. ".Agreement" means this Interlocal Agreement for Mutual Funding between the Parties for
covering the cost for the Brazos County Vaccination :HUB.
11. PURPOSE
The Purpose of this Agreement is to express the commitment of the Parties to support the operation
of the .HUB and memorialize their commitment to equally sharing in the Costs.
III. TERMS, R1G.H'1'S, OBJECTIVES AND DUTIES OF THE PARTIES
A. This Agreement shall commence on February 1., 2021, and shall continue in full force and
effect for one (1) year, until January 31, 2022.
B. Brazos County agrees to:
1. An initial commitment of$50,000 (fifty thousand dollars) to cover Costs of the HUB.
Brazos County shall invoice each Party to this Agreement (other than itself) for one
third (1/3) of the actual Costs for the HUB, on a quarterly basis, starting on May 1,
202 1, and continuing every three (3) months thereafter. Included with each invoice will
be a spreadsheet or similar documentation detailing the actual costs included in time
invoice. Additional accounting records including, but not limited to, copies of invoices
for actual costs will be made available by Brazos County. Payment shall be due and
payable to Brazos County within thirty days (30) days of receipt of the invoice. All
payments received by Brazos County shall be forwarded to the HUB to be used for
Costs.
3. Exercise it's purchasing power in a reasonable and prudent manner.
4. No later than the end of the term of this Agreement or within sixty (60) days of the
closing of the HUB (whichever is later), Brazos County agrees to submit fol'
reimbursement, if a Federal. or State reimbursement program is available, the total
amount of Costs paid by the Parties. Any reimbursement received by .Brazos County
shall be refunded to each Party (including Brazos County) at the rate of one third (1/3)
Vaccine EUB Mutual Funding Agreement
Page 2 of 9
Vol. pg. 13L
DoaiSign Envelope ID: 99E35F43-AF64-4B24-911 B-9FC6D297DBF0
each. Any excess supplies remaining at the closing of the HUB shall be returned to the
Parties at a split of one third (1/3) each.
C. The City of College Station and the City of Bryan agree to:
1. Reimburse Brazos County for one third. (1/3) each of the Costs paid. by Brazos County
in accordance with section III.B.2.
2. That any expenditures for Costs shall be at the County's Discretion.
D. The Parties agree:
1. This Agreement binds each Party to a maximum expenditure of one hundred thousand
dollars ($100,000) for its share of the Costs, unless otherwise amended.
2. The Parties agree that each party is responsible for submitting for their own
reimbursement from qualified programs in the event that there are additional costs that
each Party incurs separately.
3. That the funds used by each to cover Costs and for reimbursement are otherwise .legally
available to the Party, and are not otherwise budgeted for this purpose, and are not grant
fiords, with the exception being funds received from a reimbursement grant, may be
used. The Parties understand that in the event that the funds used are otherwise
budgeted or otherwise consist of any Federal or State Grant Program that none of the
Parties to this Agreement will be able to seek additional reimbursement, and each Party
waives their right to collect and/or receive a refiind from Brazos County and the Parties
further release Brazos County from the requirement of seeking reimbursement of any
kind.
E. The .Parties firrther agree to negotiate in good faith cost sharing for items that are not
contemplated in this Agreement butcould arise out of the operation of the.HUB and may
be later added to this Agreement by A.nlendment.
IV. AGREEMENT INTERPRETATION AND VENUE
The Parties covenant and agree that any litigation relating to this Agreement and the terms and
conditions of the Agreement will be interpreted according to the laws of the State of Texas and
venue shall be proper and exclusively in Brazos County, Texas.
V. IMMUNITY
It is expressly understood and agreed that, in the execution of this Agreement, no party waives,
nor shall be deemed hereby to waive, any immunity or defense that would otherwise be available
to it against claims arising in the exercise of governmental powers and functions.
Vaccine HUES ivlulual Funding Agreement
Page 3 of 9
DocuSign Envelope ID: 99E35F43-AF64-4824-9118-9FC6D297DBF0
VI. HOLD HARMLESS
To the extent permitted by the Constitution and the laws of the State of Texas, and subject to the
limitations as to liability and damages in the Texas Tort Claims Act, and without waiving its
governmental immunity, each Party agrees to hold harmless each other, its governing board,
officials, officers, agents, employees and volunteers for any liability, loss, damages, claims or
causes of action causedor asserted to have been caused directly or indirectly by any other party to
this Agreement or any of its officials, officers, agents, employees or volunteers, or as the result of
its performance under this Agreement. Each Party remains solely responsible for any legal defense
and any civil liability due to the acts or omission of their employees. Notwithstanding any other
terms in this Agreement, nothing is construed as a waiver of any legal defense or remedy of any
nature to any claim against a Party.
VIL. SEVERABILITY
If any of the terms, sections, subsections, sentences, clauses, phrases, provisions, covenants, or
conditions of the Agreement are for any reason held to be invalid, void, or unenforceable, the
remainder of the terms, sections, subsections, sentences, clauses, phrases, provisions, covenants or
conditions in this Agreement: shall remain in full force and effect and shall in no way be affected,
impaired, or invalidated.
VIII. ASSIGNMENT
No Party may assign the obligations of this Agreement to any other entity.
T.X. JOINT VENTURE AND AGENCY
The relationship between the parties to this Agreement does not create a partnership or joint
venture between the parties. This Agreement does not appoint any party as agent .for the other
party.
X. TERMINATION OF AGREEMENT
This Agreement will automatically terminate upon completion of'the purpose of this Agreement.
This Agreement may be renewed prior to its expiration upon the mutual consent of the parties in
writing. Either Party may tenninate this Agreement prior to notice to proceed date by providing
the other Party with thirty (30) days prior written notice of termination.
XI.. AMENDMENT
The terms and conditions of this Agreement may be amended upon mutual consent of all Parties.
Mutual consent will be demonstrated by approval of each Party. No amendment to this Agreement
sliall be effective and binding unless and until it is reduced to writing, duly approved, and signed
by the authorized representatives of all Parties.
Vaccine HUB Mulual Funding Agreement
Page 4of9
DocuSign Envelope ID: 99E35F43-AF64-4824-9118-9FC6D297DBF0
XIT. SURVIVAL
Upon termination or expiration of this agreement the following provisions for reimbursement,
costs and waiver shall survive: Sections III B. 2, I1I B. 4, Ill C. 1, III D. 2, 3, and 4.
XIII. ENTIRE AGREEMENT
This Agreement contains the entire agreement between the Parties and supersedes any and all prior
agreements, arrangements, or understandings between the Parties relating to the subject matter of
this Agreement. No oral understandings, statements, promises, or inducements contrary to the
terms of this agreement exist. This Agreement cannot be changed or terminated orally. No verbal
agreement or conversation with any official, officer, agent, employee or volunteer of any Party
before or after the execution of: this Agreement shall affect or modify any of the terms or
obligations hereunder.
XIV. AUT.HOR.ITY TO CONTRACT
Each .Party has the full power and authority to enter .into and perform this Agreement and the
person signing this agreement on behalf of each Party has been properly authorized and empowered
to enter into this Agreement. The persons executing this agreement .hereby represent they have
authorization to sign on behalf of their respective governmental bodies.
XV. WAIVER
Failure of any Party, at any time, to enforce the provisions of this Agreement, shall in no way
constitute a waiver of that provision, nor in any way affect the validity of this agreement, any
part hereof, or the right of either Party thereafter to enforce each and every provision hereof .No
term of this Agreement shall be deemed. waived, or breach excused, unless the waiver shall
be in writing and signed by file Party claimed to have waived. Furthermore, any consent to or
waiver of a breach will not constitute consent to or waiver of or excuse of any other different or
subsequent breach.
XV.I. MULTIPLE ORIGINALS
It is understood and agreed that this Agreement may be executed in several identical counterparts,
each of which shall be deemed an original for all purposes.
XVII. EFFEC'T'IVE DATE
This Agreement is effective when signed by the last party signing, thereby making the Agreement
fiilly executed.
XVIII. NOTICE
Any official notices by one .Party to another must be in writing and sent by certified mail return
receipt requested, and properly addressed to the respective Parties as stated below.
Vaccine RUB Mutual Funding Agreement
Page 5 of 9
DocuSign Envelope ID: 99E35F43-AF64-4B24-9118-9FC6D297DBF0
Brazos County Judge
300 East 29'x' Street, Suite 114
Bryan, Texas 77803
Tel: (979) 361-41.02
Fax: (979) 823-6593
City of College Station
PO Box 9960
1 101 Texas Avenue South
College Station, Texas 77842
Tel: (979) 764-35.1.0
Fax: (979) 764-6377
City of Bryan
PO Box 1000
Bryan, Texas 77805
Tel.: (979) 209-5100
Fax: (.979) 209-5106
[three signature pages fol low]
Vaccine HUB MU(Ual Funding Agreement
Page 6 of 9
EXECUTED this the - ct _ day of , 2021 by
Brazos County.
COUNTY OF BItAZOS
Duane Peters, Brazos County Judge
ATTEST -
Steve Aldrich
Commissioner, Precinct One
Nancy Berr
Iqj
Commissioner, Precinct Three
Vaccine FNB Mutual Funding Agreement
J � IMMINMI II4C1]�u 9
Russ Ford
Commissioner, Precinct Two
t -
Irma Cauley
Commissioner, Precinct Four
Page 7 of 9
EXECUTED this the 11th day of February , 2021 by
City of College Station.
CITY OF COLLEGE STATION
L-d,n
Karl Mooney, Mayor, City of College Station
ATTEST:
Tanya Smith, City Secretary
Vaccine HUB Mutual Funding Agreement
Vol. 3 pg.
APPROVED AS TO FORM:
CarIa .4obinson,ity Attornee
Page 8 of 9
DocuSign Envelope ID: 99E35F43-AF64-4B24-911B-9FC6D297DBF0
EXECUTED this the 10th day of February , 2021 by
City of Bryan.
CITY OF BRYAN
Andrew Nelson, Mayor, City of Bryan
ATTEST:
Mary Lynne Stratta, City Secretary
Vaccine HUB Mutual Funding Agreement
ww'� a6y�YVYb
.. of •...
IS
,:•" S'
APPROVED AS TO FORM:
,tawis hAA bvu
Janis K. Hampton, City Attorney
Page 9 of 9
Vol. PO. L1�L
STATE OF TEXAS
COUNTY OF BRAZOS §
INTERLOCAL AGREEMENT
SURPLUS PROPERTY TRANSFER
This Interlocal Agreement ("Agreement") is made and entered into on this the _ day of
, 2021, by and between Brazos County, Texas ("County") a political subdivision of the
State of Texas, and the City of Bryan, Texas ("City"), a home -rule municipal corporation.
WHEREAS, the parties to this Agreement are both political subdivisions of the State of
Texas, empowered by Texas Government Code Chapter 263.152(a.)(1), to enter into an interlocal
agreement to sell surplus property; and
WHEREAS, the County is the owner of certain salvage property, specifically a bathroom
trailer 2011 Comforts of Home Bathroom Trailer, VIN 4C9TN1828BM081201 ("Bathroom
Trailer"); and
WHEREAS, the City operates a mobile command center to provide command and control
support during emergencies and special events and the Bathroom Trailer would provide sanitary
facilities to support that mission; and
WHEREAS, the City and the County have a mutual aid agreement wherein the City will
aid the County in emergency situations which would call for the use of the mobile command center
and/or the Bathroom Trailer; and
WHEREAS, the Brazos County Commissioner's Court has determined that it is in the best
interests of the community to transfer ownership of the Bathroom Trailer to the City so that it can
be used more effectively for the benefit of all; and
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. The County Commissioner's Court has authorized the County Judge to execute this
Agreement to convey ownership and possession of the Bathroom Trailer to the City for the
sum of ONE AND NO/100THS DOLLARS ($1.00). Possession will be transferred at a
time and place mutually agreeable to the parties.
2. The City Council has authorized the Mayor to execute this Agreement to accept ownership
of the Bathroom Trailer and covenants and agrees that the Bathroom Trailer will continue
to be used for a public purpose.
3. This Agreement shall commence when executed by all parties, on the date the last party
signs, and it ends when the transfer of title and possession is complete.
Vol. 3.1b --Pg. �+
4. If any provision of this Agreement is held by a court of competent jurisdiction to be illegal,
invalid, or unenforceable under present or future laws effective while this Agreement is in
effect, such provision shall be automatically deleted from this Agreement and the legality,
validity, and enforceability of the remaining provisions of this Agreement shall not be
affected thereby, and in lieu of such deleted provision, there shall be added as part of this
Agreement a provision that is Iegal, valid and enforceable and that is as similar as possible
in•terms and substance as possible to the deleted provision.
5. This Agreement constitutes the sole and only Agreement of the Parties hereto respecting
the subject matter covered by this Agreement, and supersedes any prior understandings or
written or oral agreements between the parties. No amendment, modification or alteration
of the terms hereof shall'be binding unless the same shall be in writing and dated
subsequent to the date hereof and duly executed by the parties hereto.
6. This Agreement shall be construed under and in accordance with the laws of the State of
Texas and the obligations of the parties created hereunder are performable by the parties
in the City of Bryan, Texas. Venue for any litigation arising under this Agreement shall
be in a court of appropriate jurisdiction in Brazos County, Texas.
7. The determinations recited and declared in the preambles to this Agreement are hereby
incorporated herein as part of this Agreement.
Executed to be effective as of the date above written.
CITY OF BRYAN, TEXAS BRAZO
Andrew Nelson, Mayor
ATTEST:
Mary Lynne Stratta, City Secretary
APPROVED AS TO FORM
Janis K. Hampton, City Attorney
S
C EXAS
• �a�zi
Duane Peters, County Judge
ATTEST:
Item Coversheet
E op
rY o s na
BRAZOS COUNTY
BRYAN,TEXAS
Page 1 of 1
DEPARTMENT: Purchasing
NUMBER:
DATE OF COURT MEETING:
2/9/2021
ITEM:
Request additional Funds of $881.92 for capital project CIP 21-512, Milling Machine
TO:
Commissioners Court
FROM:
Luisa Lopez
DATE:
02/04/2021
FISCAL IMPACT:
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
ATTACHMENTS:
File Name Description
MQ T LLC- QMT LLC Quote
Precision Matthews Machinery Co. Quote.odf
Department Reauest Email.odF Department Request Email
Type
Backup Material
Backup Material
APPRO
Du Peters Date
County Judge
VOL Pg.
https://brazos.novusagenda.com/agendaweb/CoverSheet.aspx?ItemID=22721
2/4/2021
QMT LLC / Precision Matthews Machinery Co.
1060 Montour West Ind Park
Coraopolis, PA 15108
sales@precisiomnatthews.com
www.precisiomnatthews.com
Quote
Date
Number
1/22/2021
Est -2972
Billing Address
Ship To
County of Brazos
County ofBrazos
206 N Washington Ave
206 N Washington Ave
Bryan, TX 77803
Bryan, TX 77803
Phone:
P.O. No.
Expires
Terms
Email: ewoerz@bmzoscountytx.gov
2222021
Item SKU
Description
QTY
Cost
Totals
PM-949TS-3PH
High Precision model PM-949TS Step Pulley Knee Type Milling
j
7,299.00
7,299.00T
Machine, with:
1.Turcite B Way Coating
2. Drawbar
3. One Shot Lube System
4. R8 Spindle Taper
5. Meehanite Castings
6. High Precision Spindle Bearings
7.5 Year Warranty
***220V 3 Phase Power***
HITACHI-WJ200-022SF
Hitachi WJ200-022SF 3HP, 230V,1PHFrequency Inverter
j
379.99
379.99T
DRO-PMM3ax-16x37x20-LCD
Precision Matthews 3 axis ARO for Milling Machines, with LCD
j •
599.99
599.99T
Graphic Display Screen:
1.37" (950mm) 5Um (.0002') Scale for X Axis
2.16" (400mm) SUm (.0002') Scale for Y Axis
3.20" (500mm) 5Um (.0002') Scale for Z Axis
4. Bracket Set
5. Display Mounting Arm
6.3 Axis Graphic LCD Milling Machine Display
This DRO will fit machines such as PM -1054T, and other similar sized
machines
INSTALL-3axDRO
Install above DRO on machine
399.00
399.00T
PF -ALIGN -500P -X
Align X Axis (Table) Power Feed kit for Knee Type Milling Machines,
j
299.99
299.991'
High Quality Made in Taiwan 15 lbs l6x12xI0 Box
INSTALL-XAxisPwrFd
Install above power feed on machine
j
99.00
99.00T
PF ALIGN-50OP-Y
Align Y Axis (Cross Travel) Power Feed kit for Knee Type Milling
j
339.99
339.99T
Machines, High Quality Made in Taiwan
INSTALL-YAxisPwrFd
Install above power feed on machine
149.00
149.00T
PF -ALIGN -500P -Z
Align Z Axis (Knee) Power Feed kit for Knee Type Milling Machines,
j
339.99
339.99T
High Quality Made in Taiwan
INSTALL-ZAxisPwrFd
Install above power feed on machine
199.00
199.001'
KDCRS-13RST
High Precision Keyless Drill Chuck, 1/2" Capacity, Self Tightening with
j
119.99
1I9.991'
integrated R8 Shank
High Precision, Max +/-.00078" Runout, made in Taiwan 31bs 4 oz
KDCRS-16R8T
High Precision Keyless Drill Chuck, 1/9"- 5/8" Capacity, Self
j
129.99
129.99T
Tightening with integrated R8 Shank
High Precision, Max +/-.00079" Runout, made in Taiwan. 3 lbs 12 oz
Subtotal
Sales Tax (0.0%)
Page 1
Total
QMT LLC / Precision Matthews Machinery Co.
1060 Montour West Ind Park
Coraopolis, PA 15108
sales@precisionmatthews.com
www.precisiomnatthews.com
Quote
Date
Number
1/2212021
Est -2972
Billing Address
Ship To
County of Brazos
County ofBrazos
206 N Washington Ave
206 N Washington Ave
Bryan, TX 77803
Bryan, TX 77803
Phone:
P.O. No.
Expires
Terms
Email: ewoerz@brazoscountytx.gov
znzno2l
Item SKU
Description
QTY
Cost
Totals
POWERDBAR-MAXI-STEP
Maxi Torque Bite Power Drawbar kit: Includes proper drawbar for
j
699.00
699.00
PM -835S, 935TS, PM-949TS, PM -950S, PM-1054TS Milling
Machines
Install PowerDrawBar
Install above Power Drawbar on machine
j
99.00
99.00T
R8-1 lPc�ULTRA
Ultra Precision, Heavy Duty R-8 Collet Set, 1B"-3/4", 11Pc, Made in
j
129.99
129.99T
Taiwan
SIWPING
Shipping Charges
j
599.00
599.00T
PM949TS-3ph Mill with VFD option to self install.
Mill is out ofstocL Machines approx arrival to our location would be
Late April / May.
Subtotal $11,881.92
Sales Tax (0.0%) $0.00
Page 2
Total ri;asr92 Y
FVo,
Pg.
img1355.pdf
Ernest R. Stutts <EStutts@brazoscountytx.gov>
Thu 2/4/2021 10:53 AM
To: Luisa F. Lopez <LLopez@brazoscountytx.gov>
0 1 attachments (144 KB)
img1355.pdf;
New quotes for the mill. The price has gone up since the last one I sent so budget needs to be informed its more than what was
budgeted for ($11,000) FYI
•
C)RACLE®
ORDERING DOCUMENT/EXHIBIT AMENDMENT FOUR
Customer Name: Brazos County Oracle America, Inc.
Customer Address: 200 South Texas Avenue, Suite 352 500 Oracle Parkway
Bryan, TX 77806 Redwood Shores, CA 94065
ORACLE CONTRACT INFORMATION
This ordering document/exhibit amendment amends the ordering document and/or exhibit(s) listed below and all ordering
document/exhibit amendments thereto (the "ordering document") between You and Oracle America, Inc. ("Oracle").
The ordering document/exhibit is amended as follows:
A. AMENDMENT DETAILS
1. Ordering document: US -8236239
You and Oracle hereby agree to amend the ordering document as follows:
a. Section A. SERVICES — Delete the Services table in its entirety and replace it with the following:
' Services .
Reference "
:<Fees -
Estimated-
Expenses --
Total Fees and
Estimated Ex" enstst
Fixed Price Services
Exhibit 1
$3,075,000.00
$0.00
$3,075,000.00
Fixed Price Services
ODA 1
$345,000.00)
$0.00
($345,000.00
Fixed Price Services
ODA 2
$93,000.00
$0.00
$93,000.00
Fixed Price Services
ODA 3
$0.00
$0.00
$0.00
Fixed Price Services
ODA 4
$107,000.00
$0.00
$107,000.00
Total
$2,930,000.00
$0.00
$2,930,000.00
2. Exhibit: Exhibit 1
You and Oracle hereby agree to amend the exhibit as follows:
a. Section 1. Description of Services and Deliverables., Subsection A. l —Delete the Cloud Service/Product table
in its entirety and replace it with the following:
Cloud Service/Product
-: - In.Seope Modules :-
Oracle Financials Cloud
Fusion Financials Cloud Service (includes General Ledger, Subledger
Accounting, Accounts Payable, Payments, Accounts Receivable, Cash
Management, and Assets), Fusion Automated Invoice Processing Cloud
Service, Fusion Web Center Forms Recognition Cloud Service, Fusion
Expenses Cloud Service, Fusion Advanced Collections Cloud Service
US- 10446548-vO10109-28NOV2020-JEAGUILA-v2
Vol. _.I Pg.
Page 1 of 26
C1oud S' &v i&r'0' duct .";
'' In Scope_Modules
Oracle Procurement
Fusion Purchasing Cloud Service, Fusion Self Service Procurement
Cloud
Cloud Service, Fusion Procurement Contracts Cloud Service, Fusion
Sourcing Cloud Service, Fusion Supplier Portal Cloud Service
Oracle Project Portfolio
Fusion Project Financials Cloud Service (includes Project Control and
Management Cloud
Project Costing), Fusion Project Contract Billing Cloud Service, Fusion
Grants Management Cloud Service
Oracle Human Capital
Human Capital Management ("HCM") Cloud Base, Recruiting Cloud,
Management Cloud
Learning Cloud, Workforce Health and Safety Cloud, Performance
("HCM Cloud")
Management Cloud, Workforce Compensation Cloud, Career
Development Cloud, Succession Planning and Talent Review Cloud,
Human Resource Help Desk Cloud, Payroll Cloud, Time and Labor
Cloud
Oracle Integration Cloud
No specific modules.
Service ("OIC")
Unlimited Product
• Financials (Financials Cloud, Procurement Cloud, Project Portfolio
Learning Subscriptions
Management Cloud).
("UPLS")
• HCM (Global Human Resources Cloud).
• Enterprise Performance Management (Planning and Budgeting
Cloud Service)
• Technical
Oracle Enterprise
• EPM Operating Budget including Position Budgeting
Performance
. EPM Capital Planning and Budgeting
Management Cloud
. EPRCS Reporting
b. Section 1. Description of Services and Deliverables., Subsection A.12 — Delete the. section in its entirety and
replace it with the following:
"12. PBCS Implementation Services
Implementation Services for Oracle's Planning and Budgeting Cloud Service ("PBCS") will be provided
as follows:
a. The following planning models are in -scope:
1. Operating Budget — implement fund -level planning and consolidated reporting;
2. Position Planning — implement planning of salaries and other compensation -related elements by
position; and
3. Capital Planning - implement planning of the capital investment projects and programs
b. The implementation of the planning models consists of the deployment of the following Oracle
functionality:
1. Planning and Budgeting Cloud Service;
2. Financial Reporting Studio;
3. Data Management;
US- 10446548-v010109-28NOV2020-JEAGUILA-v2
Vol 32a--
9
�
Page 2 of 26
4. Security and Migration;
5. Calculation Manager; and
6. SmartView.
c. Oracle will leverage its implementation methodology to provide the following items. Oracle will:
1. Provide agendas for requirements/design sessions;
2. Facilitate functional requirements and design workshops based on agenda topics;
3. Facilitate a Conference Room Pilot session to demonstrate and validate application design;
4. Conduct a user acceptance testing ("UAT") workshop to provide a detailed validation of
configured ERP functionality;
5. Provide Application Design Document detailing the technical/ functional design built upon
Oracle templates;
6. Build dimensions, web input forms, financial reports, and calculations aligned with the detailed
design;
7. Build standard dimensions (Scenario, Version, Year, Period, Entity and Account) using metadata
flat files provided;
8. Create calculations in Calculation Manager;
9. The application will include up to two (2) Block Storage Outline ("BSO") cubes for Financials
and Positions, and two (2) Aggregate Storage Outline ("ASO") cubes for reporting.
a. BSO cubes will be used for data input forms and data integration targets.
b. ASO cubes will be used for reporting and analysis at aggregated hierarchy members.
10. Position planning calculations utilizing the PS_Plan model including:
a. Calculate Compensation;
b. Allocate Position Costs;
c. Add Position;
d. Delete Position;
e. Transfer Position;
f. Close Position;
g. Mass Step Increase;
h. Cost of Living Adjustment;
i. Mass Pay Element Rate Change;
j. Position Search;
k. Add Pay Element; and
1. Delete Pay Element.
11. Operating Budget Planning
a. Line item budget for revenue and expenditures;
b. Dimension structure will mirror chosen chart of account fields from Cloud ERP (Up to ten
(10) dimensions);
c. Expected dimensions will include the standard six (6) Oracle PBCS dimensions:
1. Entity;
2. Account;
3. Scenario;
4. Version;
5. Year; and
6. Period.
d. Up to four (4) additional custom dimensions which may be configured based on the Agency
chart of accounts. Examples of expected additional dimensions include:
1. Fund;
US- 10446548-v010109-28NOV2020-JEAGUILA-v2 Page 3 of 26
Fol-�� PgA-5
2. Program;
3. Project; and
4. Requests (To support Budget Request process).
12. Capital Budget Planning
a. Line item data input by project for multiple years;
b. Narrative entry by project;
c. New Project Requests;
d. Reports to support capital budget book;
e. Configure security for up to fifty (50) users;
f. Develop up to twenty (20) Input Forms, two (2) Task Lists, and ten (10) Interactive Menus
for Financial cube; and
g. Develop up to fifty (50) Input Forms for Position Planning cube.
13. Security
a. Configure security for up to fifty (50) users for EPM; and
b. The security build will be based upon the completed security template.
14. Data Integration
a. Oracle will load historical Actual and Budget financial data from Oracle Cloud ERP via the
EPM data integration tools;
b. Current positions will be loaded as starting point for position budget;
c. Data Integration will be documented to allow for ongoing data load from Oracle;
d. Cloud ERP via flat file on a scheduled basis for Actuals and Budget financial data;
e. A Line Item level data flat file will be configured via the EPM Data Integration component
for the purpose of integration back to Cloud ERP at the end of the budget cycle;
f. Employee and position data will be loaded from flat files using the EPM data load utility and
Planning Import;
g. One (1) full year of historical actuals and current year of Actuals will be loaded;
h. One (1) historical years of budget data will be loaded from Cloud ERP via flat file;
i. If additional history is required, the metadata for historical years will be configured to allow
Your resources to load and validate additional years of history; and
j. Meta Data will be maintained through flat file loads.
15. Training
a. Deliver End -User training documentation in Microsoft PowerPoint or Word format with
hands on activities; and
b. Conduct up to forty (40) hours of train the trainer training on PBCS, SmartView and Reports.
16. Reporting
a. Develop up to ten (10) Reports using either Hyperion Financial Reports or SmartView as
determined by the project team during the design phase; and
b. Training on Narrative Reporting.
17. Documentation
a. Provide the following documentation:
I . Security Matrix and Guide;
2. Functional Administrator Guide with Screenshots including documentation on how to
load additional historical data (approximately thirty (30) pages);
3. End User Training with Screenshots;
4. UAT scripts; and
5. Deployment Checklist.
US- 10446548-v010109-28NOV2020-JEAGUILA-v2 Page 4 of 26
Vol. - Pg. - k—
18. Support
a. One (1) week of post go -live support is included."
c. Section 1. Description of Services and Deliverables., Subsection A.13 — Delete this section in its entirety and
replace it with the following:
"13. Intentionally left blank."
d. Section 1. Description of Services and Deliverables., Subsection A.16 — Delete this section in its entirety and
replace it with the following:
"16. Intentionally left blank."
e. Section 1. Description of Services and Deliverables., Subsection B. Deliverables. —Delete the Deliverables
table in its entirety and replace it with the following:
.CAS. OUM
Phases;
Deliverable"
Deliverable Description
Deliverable Acceptance Cr►teria
Project
Kickoff Meeting
The Kickoff Meeting
Oracle will have provided:
Design
Presentation
Presentation is a document
One (1) electronic copy of a
related to the execution of the
document detailed in the
project kickoff. It will outline
Deliverable Description Column
the project scope, objectives,
to the left.
approach, schedule and
organization.
Project
Project Management
The Project Management Plan
Oracle will have provided:
Design
Plan
is as document that defines the
One (1) electronic copy of a
governance approach for
document detailed in the
managing the project by
Deliverable Description Column
identifying how the project will
to the left.
be planned, executed,
controlled, monitored and
reported on. This will be
constantly referred to as an
operating project guideline
model throughout the project
lifecycle.
Project
Project Work Plan
The Project Work Plan (in
Oracle will have provided:
Design
Microsoft Project format) is a
One (1) electronic copy of a
document that identifies the
document detailed in the
activities, tasks, the start and
Deliverable Description Column
estimated completion time for
to the left.
each task, dependencies and
resources.
US- 10446548-vO t 0109-28NOV2020-J EAGUILA-v2
Page 5 of 26
CAS � 'OU M
hises:
61b1 Description
Acceptance , fit&ja,
Project
Technical Approach
The Technical Approach and
Oracle will have provided:
Design
and Strategy Plan
Strategy Plan HCM and ERP is
One (1) electronic copy of a
HCM and ERP
a document that defines the
document detailed in the
strategy for addressing technical
Deliverable Description Column
requirements for the
to the left.
implementation for conversions
for HCM and ERP. The plan
will define the approach the
team will use to gather the data,
integration and security
requirements.
Project
Technical Approach
The Technical Approach and
Oracle will have provided:
Design
and Strategy Plan
Strategy Plan Interfaces is a
One (1) electronic copy of a
Interfaces
document that defines the
document detailed in the
strategy for addressing technical
Deliverable Description Column
requirements for the
to the left.
implementation for GovSense
integrations. The plan will
define the approach the team
will use to gather the data,
integration and security
requirements.
Project
Functional Design
The Functional Design
Oracle will have provided:
Design
Document HCM
Document HCM Stream I
One (1) electronic copy of a
Stream I
contains the configuration
document detailed in the
information for the functionality
Deliverable Description Column
that is in -scope for the project
to the left.
for HCM Cloud Base, Absence
Cloud, Benefits Cloud, Time &
Labor Cloud, Payroll Cloud,
Recruiting Cloud, Human
Resource Help Desk Cloud, and
Workforce Health & Safety
Cloud. This will be based on
standard functionality.
US- 10446548-vOl 0 t09-28N0V2020-JEAGU1LA-v2
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US- 10446548-v010109-28NO V2020-JEAGUILA-v2
Page 7 of 26
,'Phases
Deliverable
Deiiverable Description
Deliverable Acceptance Criteria..
Project
Functional Design
The Functional Design
Oracle will have provided:
Design
Document HCM
Document HCM Stream 2
One (1) electronic copy of a
Stream 2
contains the configuration
document detailed in the
information for the functionality
Deliverable Description Column
that is in -scope for the project
to the left,
for Learning Cloud,
Performance Management
Cloud, Career Development
Cloud, Succession Planning and
Talent Review Cloud, and
Workforce Compensation
Cloud. This will be based on
standard functionality.
Project
Functional Design
The Functional Design
Oracle will have provided:
Design
Document ERP
Document ERP Stream 1
One (1) electronic copy of a
Stream 1
contains the configuration
document detailed in the
information for the functionality
Deliverable Description Column
that is in -scope for the project
to the left.
for Oracle Financials Cloud and
Oracle Procurement Cloud. This
will be based on standard
functionality.
Project
Functional Design
The Functional Design
Oracle will have provided:
Design
Document ERP
Document ERP Stream 2
One (1) electronic copy of a
Stream 2
contains the configuration
document detailed in the
information for the functionality
Deliverable Description Column
that is in -scope for the project
to the left.
for Oracle Project Portfolio
Management Cloud. This will
be based on standard
functionality.
Project
Technical Design
The Technical Design
Oracle will have provided:
Design
Document HCM
Document HCM Stream 1
One (1) electronic copy of a
Stream 1
contains the detailed technical
document detailed in the
specifications for custom data
Deliverable Description Column
loads, integrations and other
to the left.
extensions for HCM
conversions and FastFormulas.
US- 10446548-v010109-28NO V2020-JEAGUILA-v2
Page 7 of 26
CAS OUM
-;Phases
Deliverable y
Deliverable Description _
Deliverable Acceptance Crrterja
Project
Technical Design
The Technical Design
Oracle will have provided:
Design
Document ERP
Document ERP Stream 1
contains the detailed technical
One (1) electronic copy of a
Stream 1
specifications for custom data
document detailed in the
loads, integrations and other
Deliverable Description Column
extensions for Oracle Financials
to the left.
Cloud and Oracle Procurement
Cloud Conversions and
GovSense integrations.
Project
Technical Design
The Technical Design
Oracle will have provided:
Design
Document ERP
Document ERP Stream 2
contains the detailed technical
One (1) electronic copy of a
Stream 2
specifications for custom data
document detailed in the
loads, integrations and other
Deliverable Description Column
extensions for Oracle Project
to the left.
Portfolio Management Cloud
conversions.
Project
Validation Strategy
The Validation Strategy and
Oracle will have provided:
Design
and Plan
Plan is a document that
One (1) electronic copy of a
describes the strategy for unit
document detailed in the
testing, end to end testing, and
Deliverable Description Column
User Acceptance Testing
to the left.
("UAT") of the system.
Project
Stakeholder
The Stakeholder Assessment
Oracle will have provided:
Design
Assessment
Document identifies the
One (1) electronic copy of a
Document
potential impacts of the project
document detailed in the
on each stakeholder group and
Deliverable Description Column
key messages for
to the left.
communications.
Project
Organizational
The Organizational Change
Oracle will have provided:
Design
Change Impact
Impact Assessment Document
identifies the impact of business
One (1) electronic copy of a
Assessment
Document
process and configuration
document detailed in the
decisions on the organization.
Deliverable Description Column
to the left.
Project
Communication Plan
The Communication Plan is a
Oracle will have provided:
Design
document that describes the
overall approach to
One (1) electronic copy of a
communication for the project,
document detailed in the
including themes, key
Deliverable Description Column
messages, methods, process,
to the left.
roles and responsibilities,
effectiveness measures, and the
detailed plan for
communication events.
US-10446548-v010109-28NO V 2020-JEAGUI LA -v2
Page 8 of 26
:GAS=OUM'
Phases
`_ Deliverable,
Deliverable Description ,
baiverable Acceptance Criteria
Project
End User Support
The End User Support Plan is a
Oracle will have provided:
Design
Plan
document that describes the
approaches to be used to
One (1) electronic copy of a
support end users, including
document detailed in the
self-service support
Deliverable Description Column
functionality, processes, roles
to the left.
and responsibilities, and
milestones for key activities.
Project
Training Plan
The Training Plan is a
Oracle will have provided:
Design
document that describes the
curriculum, training materials to
One (1) electronic copy of a .
be developed, training
document detailed in the
development process, and the
Deliverable Description Column
training development roles and
to the left.
responsibilities.
Configure
Configuration
The Configuration Validation
Oracle will have provided:
Validation Summary
Summary Report HCM Stream
One (1) electronic copy of a
Report HCM Stream
1 is a document that
document detailed in the
1
acknowledges the scope of
Deliverable Description Column
configurations completed and
to the left.
the process used to finalize the
configuration decisions, and
identifies significant potential
impacts due to major changes in
expected functionality for HCM
Cloud Base, Absence Cloud,
Benefits Cloud, Time & Labor
Cloud, Payroll Cloud,
Recruiting Cloud, Human
Resource Help Desk Cloud,
Workforce Health & Safety
Cloud.
US- 10446548-vo 10 1 09-28NOV2020-JEAGUILA-v2
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Page 9 of 26
CAS OUM
::,Phases``
Deliverable
Deliverable Descriptlon
Deliverable Acceptance Criteria
Configure
Configuration
The Configuration Validation
Oracle will have provided:
Validation Summary
Summary Report HCM Stream
One (1) electronic copy of
Report HCM Stream
2 is a document that
document detailed in the
2
acknowledges the scope of
Deliverable Description Column
configurations completed and
to the left.
the process used to finalize the
configuration decisions, and
identifies significant potential
impacts due to major changes in
expected functionality for
Learning Cloud, Performance
Management Cloud, Career
Development Cloud,
Succession Planning and Talent
Review Cloud, and Workforce
Compensation Cloud.
Configure
Configuration
The Configuration Validation
Oracle will have provided:
Validation Summary
Summary Report ERP Stream 1
One (1) electronic copy of
Report ERP Stream I
is a document that
document detailed in the
acknowledges the scope of
Deliverable Description Column
configurations completed and
to the left.
the process used to finalize the
configuration decisions, and
identifies significant potential
impacts due to major changes in
expected functionality for
Oracle Financials Cloud and
Oracle Procurement Cloud.
Configure
Configuration
The Configuration Validation
Oracle will have provided:
Validation Summary
Summary Report ERP Stream 2
One (1) electronic copy of a
Report ERP Stream 2
is a document that
document detailed in the
acknowledges the scope of
Deliverable Description Column
configurations completed and
to the left.
the process used to finalize the
configuration decisions, and
identifies significant potential
impacts due to major changes in
expected functionality for
Oracle Project Portfolio
Management Cloud.
Configure
Unit Tested
The Unit Tested Conversions
Oracle will have provided:
Conversions and
Integrations HCM
and Interfaces HCM Stream 1
document provides test results
One (1) electronic copy of a
Stream 1
of the conversions and
document detailed in the
integrations for HCM
Deliverable Description Column
conversions.
to the left.
US- 10446548-vO 10 1 09-28NOV2020-JEAGUILA-v2
•
Page 10 of 26
CAS OUM
Phases'
Deliverable
Deliverable Description
Deliverable Acceptance Criteria
Configure
Unit Tested
The Unit Tested Conversions
Oracle will have provided:
Conversions and
and Interfaces ERP Stream 1
document provides test results
One (1) electronic copy of a
Integrations ERP
Stream 1
of the conversions and
'document detailed in the
integrations for Oracle
Deliverable Description Column
Financials Cloud and Oracle
to the left
Procurement Cloud
conversions, and GovSense
integrations.
Configure
Unit Tested
The Unit Tested Conversions
Oracle will have provided:
Conversions and
and Interfaces ERP Stream 2
Integrations ERP
document provides test results
One (1) electronic copy of a
Stream 2
of the conversions and
document detailed in the
integrations for Oracle Project
Deliverable Description Column
Portfolio Management Cloud
to the left
conversions.
Configure
Cutover Plan HCM
The Cutover Plan HCM Stream
Oracle will have provided:
Stream 1
1 is a document that identifies
One (1) electronic copy of a
key cutover activities and tasks
document detailed in the
required for the move to
Deliverable Description Column
production following
to the left.
completion of user acceptance
testing for HCM Cloud Base,
Absence Cloud, Benefits Cloud,
Time & Labor Cloud, Payroll
Cloud, Recruiting Cloud,
Human Resource Help Desk
Cloud, Workforce Health &
Safety Cloud. This document
identifies key dependencies and
responsibilities for both You
and Oracle and provides an
initial schedule.
US- 10446548-v010109-28NOV2020-1EAGUILA-v2
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Page I I of 26
' GAS OUM
a
;Pbases
Deliverable:
_
Deliv' erabte Description
Deliverable Acceptagce Crttecia
Configure
Cutover Plan HCM
The Cutover Plan HCM Stream
Oracle will have provided:
Stream 2
2 is a document that identifies
One (1) electronic copy of a
key cutover activities and tasks
document detailed in the
required for the move to
Deliverable Description Column
production following
to the left.
completion of user acceptance
testing for Learning Cloud,
Performance Management
Cloud, Career Development
Cloud, Succession Planning and
Talent Review Cloud, and
Workforce Compensation
Cloud. This document identifies
key dependencies and
responsibilities for both You
and Oracle and provides an
initial schedule.
Configure
Cutover Plan ERP
The Cutover Plan ERP Stream 1
Oracle will have provided:
Stream 1
is a document that identifies key
One (1) electronic copy of a
cutover activities and tasks
document detailed in the
required for the move to
Deliverable Description Column
production following
to the left.
completion of user acceptance
testing for Oracle Financials
Cloud and Oracle Procurement
Cloud. This document identifies
key dependencies and
responsibilities for both You
and Oracle and provides an
initial schedule.
Configure
Cutover Plan ERP
The Cutover Plan ERP Stream 2
Oracle will have provided:
Stream 2
is a document that identifies key
One (1) electronic copy of a
cutover activities and tasks
document detailed in the
required for the move to
Deliverable Description Column
production following
to the left.
completion of user acceptance
testing for Oracle Project
Portfolio Management Cloud.
This document identifies key
dependencies and
responsibilities for both You
and Oracle and provides an
initial schedule.
US- 10446548-v010109-28NO V 2020-J EAGU I LA -v2
Vol.
~g .0a) L
Page 12 of 26
CAS OUM
<;
Phases
Deliverable:
Deliverable Descrfption,
Deliverable Acceptance.Criteria
Configure
Train the Trainer
The Train the Trainer Training
Oracle will have provided:
Training Materials
Materials HCM are documents
for Your trainers to build their
One (1) electronic copy of a
HCM
skills and abilities in delivering
document detailed in the
and facilitating in -classroom
Deliverable Description Column
training for HCM Absence ESS
to the left.
and MSS, Time & Labor ESS
and MSS, Recruiting Hiring
Managers and Help Desk
Configure
Train the Trainer
The Train the Trainer Training
Oracle will have provided:
Training Materials
Materials ERP are documents
One (1) electronic copy of
ERP
for Your trainers to build their
document detailed in the
skills and abilities in delivering
Deliverable Description Column
and facilitating in -classroom
to the left.
training for Expense reports and
Purchase requisitions.
Configure
Course Overviews
The Course Overviews are
Oracle will have provided:
presentations for each course
that describe specific business
One (1) electronic copy of a
processes, what is changing,
document detailed in the
how the change will impact the
Deliverable Description Column
audience and the critical
to the left.
application transactions.
Configure
Guided Learning
The Guided Learning Flows are
Oracle will have provided:
Flows
recordings of transactions that
Recordings as detailed in the
provide step-by-step process
flow information and may
Deliverable Description Column
include policy, procedure, and
to the left.
other relevant process
information.
Configure
Quick Reference
The Quick Reference Guides
Oracle will have provided:
Guides
are documents that typically
include frequently -used
One (1) electronic copy of a
information for common
document detailed in the
transactions.
Deliverable Description Column
to the left.
US- 10446548-v010109-28NO V2020-JEAGU I LA -v2
Page 13 of 26
CAS OUM
„Phases
Deliverable;
Deliverable Description
Deliverable Acceptance CrRerW .
Validation
Validation Phase
The Validation Phase Activity
Oracle will have provided:
Activity Report HCM
Report HCM Stream 1 is a
document that summarizes the
One (1) electronic copy of a
Stream 1
unit test results of the in -scope
document detailed in the
Configuration, Extension,
Deliverable Description Column
Modification, Localization, and
to the left.
Integration ("CEMLI")
development activities for HCM
Cloud Base, Absence Cloud,
Benefits Cloud, Time & Labor
Cloud, Payroll Cloud,
Recruiting Cloud, Human
Resource Help Desk Cloud,
Workforce Health & Safety
Cloud. The report will show the
key scenarios tested during unit
testing, the detailed steps to
perform those tests and the
results of those tests.
Validation
Validation Phase
The Validation Phase Activity
Oracle will have provided:
Activity Report HCM
Report HCM Stream 2 is a
One (1) electronic copy of a
Stream 2
document that summarizes the
document detailed in the
unit test results of the in -scope
Deliverable Description Column
CEMLI development activities
to the left.
for Learning Cloud,
Performance Management
Cloud, Career Development
Cloud, Succession Planning and
Talent Review Cloud, and
Workforce Compensation
Cloud. The report will show the
key scenarios tested during unit
testing, the detailed steps to
perforin those tests and the
results of those tests.
Validation
Validation Phase
The Validation Phase Activity
Oracle will have provided:
Activity Report ERP
Report ERP Stream 1 is a
One (1) electronic copy of a
Stream 1
document that summarizes the
document detailed in the
unit test results of the in -scope
Deliverable Description Column
CEMLI development activities
to the left.
for Oracle Financials Cloud and
Oracle Procurement Cloud. The
report will show the key
scenarios tested during unit
testing, the detailed steps to
perform those tests and the
results of those tests.
US- 10446548-v010109-28NO V2020-JEAGUILA-0
Page 14 of 26
CAS-OU1VI
;:Phases;.
Deliverable
Deliverable Description :
D61iverable Acceptance: Criteria:
Validation
Validation Phase
The Validation Phase Activity
Oracle will have provided:
Activity Report ERP
Report ERP Stream 2 is a
One (1) electronic copy of a
Stream 2
document that summarizes the
document detailed in the
unit test results of the in-scope
Deliverable Description Column
CEMLI development activities
to the left.
for Oracle Project Portfolio
Management Cloud. The report
will show the key scenarios
tested during unit testing, the
detailed steps to perform those
tests and the results of those
tests.
Validation
End-To-End Testing
The End-To-End Testing
Oracle will have provided:
Summary Report
Summary Report HCM Stream
1 is a document detailing the
One (1) electronic copy of a
HCM Stream 1
End-To-End Test Results,
document detailed in the
remediation of any identified
Deliverable Description Column
deficiencies, and agreed upon
to the left.
go forward steps based on
acceptance criteria in the PMP
for HCM Cloud Base, Absence
Cloud, Benefits Cloud, Time &
Labor Cloud, Payroll Cloud,
Recruiting Cloud, Human
Resource Help Desk Cloud,
Workforce Health & Safety
Cloud.
Validation
End-To-End Testing
The End-To-End Testing
Oracle will have provided:
Summary Report
Summary Report HCM Stream
One (1) electronic copy of a
HCM Stream 2
2 is a document detailing the
document detailed in the
End-To-End Test Results,
Deliverable Description Column
remediation of any identified
to the left.
deficiencies, and agreed upon
go forward steps based on
acceptance criteria in the PMP
for Learning Cloud,
Performance Management
Cloud, Career Development
Cloud, Succession Planning and
Talent Review Cloud, and
Workforce Compensation
Cloud
US-10446548-v010109-28NOV 2020-JEAGU ILA -v2
•
Page 15 of 26
CAS QUM
;Phases
_ -... Deliverable:
i, ' Deliverable Description" °;
Deliverable Acceptance Criteria'
Validation
End-To-End Testing
The End-To-End Testing
Oracle will have provided:
Summary Report ERP
Summary Report ERP Stream 1
is a document detailing the End-
One (1) electronic copy of a
Stream 1
To-End Test Results,
document detailed in the
remediation of any identified
Deliverable Description Column
deficiencies, and agreed upon
to the left.
go forward steps based on
acceptance criteria in the PMP
for Oracle Financials Cloud and
Oracle Procurement Cloud.
Validation
End-To-End Testing
The End-To-End Testing
Oracle will have provided:
Summary Report ERP
Summary Report ERP Stream 2
One (1) electronic copy of a
Stream 2
is a document detailing the End-
document detailed in the
To-End Test Results,
Deliverable Description Column
remediation of any identified
to the left.
deficiencies, and agreed upon
go forward steps based on
acceptance criteria in the PMP
for Oracle Project Portfolio
Management Cloud.
Transition
Train-the-Trainer
The Train-the-Trainer
Oracle will have provided:
Training/End-User
Training Completion
Training/End User Training
Completion Document HCM
One (1) electronic copy of a
Document HCM
provides a summary of the
document detailed in the
training provided by Oracle for
Deliverable Description Column
HCM Absence ESS and MSS,
to the left.
Time & Labor ESS and MSS,
Recruiting Hiring Managers and
Help Desk.
Transition
Train-the-Trainer
The Train-the-Trainer
Oracle will have provided:
Training/End-User
Training/End User Training
One (1) electronic copy of a
Training Completion
Completion Document ERP
document detailed in the
Document ERP
provides a summary of the
Deliverable Description Column
training provided by Oracle for
to the left.
Expense reports and Purchase
requisitions.
US- 10446548-vO 10 1 09-28NOV2020-JEAGUI LA -v2
Page 16 of 26
CAS - OUM
:Phases
Deliverable
Deliverable Description ,
]Derable Acceptance Criteria ;
Transition
Configured System in
The Configured System in
Oracle will have provided:
Production Document
Production Document HCM
Stream 1 provides the
One (1) electronic copy of a
HCM Stream 1
configuration from the test
document detailed in the
environment that has been
Deliverable Description Column
migrated to the production
to the left.
environment for HCM Cloud
Base, Absence Cloud, Benefits
Cloud, Time & Labor Cloud,
Payroll Cloud, Recruiting
Cloud, Human Resource Help
Desk Cloud, Workforce Health
& Safety Cloud. This document
includes a Production Readiness
checklist that is to be completed
by Oracle.
Transition
Configured System in
The Configured System in
Oracle will have provided:
Production Document
Production Document HCM
One (1) electronic copy of a
HCM Stream 2
Stream 2 provides the
document detailed in the
configuration from the test
Deliverable Description Column
environment that has been
to the left.
migrated to the production
environment for Learning
Cloud, Performance
Management Cloud, Career
Development Cloud,
Succession Planning and Talent
Review Cloud, and Workforce
Compensation Cloud. This
document includes a Production
Readiness checklist that is to be
completed by Oracle.
Transition
Configured System in
The Configured System in
Oracle will have provided:
Production Document
Production Document ERP
ERP Stream 1
Stream I provides the
One (I) electronic copy of a
configuration from the test
document detailed in the
environment that has been
Deliverable Description Column
migrated to the production
to the left.
environment for Oracle
Financials Cloud and Oracle
Procurement Cloud. This
document includes a Production
Readiness checklist that is to be
completed by Oracle.
US- 10446548-v010109-28NOV2020-JEAGUILA-v2
Page 17 of 26
CAS OUM
Phases
Deliverable
Deliverable Description :.
Deliverable Accepfance Cr�teeia
Transition
Configured System in
The Configured System in
Oracle will have provided:
Production Document
ERP Stream 2
Production Document ERP
Stream 2 provides the
One (1) electronic copy of a
configuration from the test
document detailed in the
environment that has been
Deliverable Description Column
migrated to the production
to the left.
environment for Oracle Project
Portfolio Management. This
document includes a Production
Readiness checklist that is to be
completed by Oracle.
UAT
Post Production
The Post Production Support
Oracle will have provided:
Support Completion
Completion Document HCM
Document HCM
Stream l is a document that
One (1) electronic copy of a
Stream 1
outlines the high-level tasks that
document detailed in the
were performed during the
Deliverable Description Column
completion of post -production
to the left.
support for HCM Cloud Base,
Absence Cloud, Benefits Cloud,
Time & Labor Cloud, Payroll
Cloud, Recruiting Cloud,
Human Resource Help Desk
Cloud, Workforce Health &
Safety Cloud. To provide a
smooth support transition to
Your team, this document will
also include details about the
tickets opened during the Post -
Production Support period,
current Status of the open and
resolved tickets, update logs
and any service requests
("SRs") opened against Oracle
to resolve those tickets.
US- 10446548-v010109-28NOV2020-JEAGUILA-v2
Page 18 of 26
CAS- OUM
Phases'
Deliverable
Deliverable Description ..
Deliverable Acceptance, Cr>tteria
UAT
Post Production
The Post Production Support
Oracle will have provided:
Support Completion
Completion Document HCM
One (1) electronic copy of a
Document HCM
Stream 2 is a document that
document detailed in the
Stream 2
outlines the high-level tasks that
Deliverable Description Column
were performed during the
to the left.
completion of post-production
support for Learning Cloud,
Performance Management
Cloud, Career Development
Cloud, Succession Planning and
Talent Review Cloud, and
Workforce Compensation
Cloud. To provide a smooth
support transition to Your team,
this document will also include
details about the tickets opened
during the Post-Production
Support period, current status of
the open and resolved tickets,
update logs and any SRs opened
against Oracle to resolve those
tickets.
UAT
Post Production
The Post Production Support
Oracle will have provided:
Support Completion
Completion Document ERP
Stream 1 is a document that
One (1) electronic copy of a
Document ERP
Stream 1
outlines the high-level tasks that
document detailed in the
were performed during the
Deliverable Description Column
completion of post-production
to the left.
support for Oracle Financials
Cloud and Oracle Procurement
Cloud. To provide a smooth
support transition to Your team,
this document will also include
details about the tickets opened
during the Post-Production
Support period, current status of
the open and resolved tickets,
update logs and any SRs opened
against Oracle to resolve those
tickets.
US -10446548-v01 OI 09-28N0 V2020-JEAGUILA-v2
Vol. —a Pg.QJ �
Page 19 of 26
CAS OUM
;Phases.
Deliverable
Deliverable Description
Deliverable Acceptance.Crrteria
UAT
Post Production
The Post Production Support
Oracle will have provided:
Support Completion
Completion Document ERP
One (1) electronic copy of a
Document ERP
Stream 2 is a document that
document detailed in the
Stream 2
outlines the high-level tasks that
Deliverable Description Column
were performed during the
to the left.
completion of post -production
support for Oracle Project
Portfolio Management Cloud.
To provide a smooth support
transition to Your team, this
document will also include
details about the tickets opened
during the Post -Production
Support period, current status of
the open and resolved tickets,
update logs and any SRs opened
against Oracle to resolve those
tickets.
Realization
Project Closure
The Project Closure Report is a
Oracle will have provided:
Report (Engagement
document that summarizes key
One (1) electronic copy of a
Summary Report)
findings, activities performed,
document detailed in the
lessons learned,
Deliverable Description Column
recommendations, and next
to the left.
steps at the end of the project.
Design
EPM Design
The EPM Design Document is a
Oracle will have provided:
Document
document detailing the
One (1) electronic copy of a
technical and functional design
document detailed in the
of the EPM application.
Deliverable Description Column
to the left.
Design
EPM Conference
The EPM Conference Room
Oracle will have provided:
Room Pilot Summary
Pilot Summary is a document
that contains a summary the
results of the Conference Room
One (1) electronic copy of a
Pilot session and next steps for
document detailed in the
EPM configuration and issue
Deliverable Description Column
resolution.
to the left.
Testing
EPM User
The EPM User Acceptance
Oracle will have provided:
Acceptance Testing
Testing report is a document
Report
that summarizes the results of
the UAT sessions for EPM and
One (1) electronic copy of a
identifies next steps for EPM
document detailed in the
configuration and issue
Deliverable Description Column
resolution.
to the left.
US- 10446548-v010109-28NOV2020-JEAGUILA-v2
•
Page 20 of 26
CAS-OUM
-:Phases
Deliverable
Deliyerable Description -
Deliverable Acceptance Criteria
Training
EPM Train -the-
EPM Train -the -Trainer
Oracle will have provided:
Assist with decisions
Trainer Materials
materials document includes
• Attend weekly status meetings
0.1 FTE
materials for end users
decisions and resistance to change
regarding EPM as well as a
One (1) electronic copy of a
• Serve as key contact for all team members
summary of train the trainer
document detailed in the
approach.
Deliverable Description Column
• Communicate project status
Application
to the left
Cutover
EPM Deployment
The EPM Deployment
Oracle will have provided:
Checklist
Checklist is a document which
One (1) electronic copy of a
• Participate in Training Delivery
contains cutover tasks, due
document detailed in the
dates, assignees and
Deliverable Description Column
dependencies is delivered.
to the left.
f. Section 2. Your Obligations A.6. — Delete this section in its entirety and replace it with the following:
"6. EPM Obligations
a. Provide access to subject matter experts available to support data mapping, cleansing, and validation.
b. Provide extracts from relevant data sources in the format specified by Oracle, and ensure that the data
is clean and accurate.
c. Be responsible for any required data scrubbing cleansing of the data during data conversions or data
imports.
d. Be responsible for data load into HCM Cloud.
e. Participate in development checkpoints and user acceptance testing, under the direction of Oracle
f. Go -Live
1. Be responsible for any ERP Cloud narrative reports (non-financial data that is reported along
with Financial information) that are required for the EPRCS application.
g. The table below outlines Your expected resources and level of participation.
Clienf'Resource
Engagetnek Level
rf Participation Requirements .`
Executive Sponsor
Oversight Role' -.
• Provide executive leadership
8 hours over project
Assist with decisions
Project Sponsor
Oversight Role
• Attend weekly status meetings
0.1 FTE
• Navigate organization to assist with
decisions and resistance to change
Project Manager
Oversight Role
• Serve as key contact for all team members
0.5 FTE
• ' Schedule resources and meetings.
• Facilitate communication .
• Communicate project status
Application
Heavy Engagement
• Participate in all project meetings
Administrator(s)
.5 -.75 FTE
. Assist with build of application objects
• Perform testing
• Participate in Training Delivery
US- 10446548-v010109-28NO V2020-JEAGUILA-v2
Page 21 of 26
Client Resource
Engagement Level
.:
Panc�ipation:Requlrements e,
Business Processes
• Annual Budgeting
• Perform train-the-trainer to internal team
Supported
members
Models
• Operating Budget
• Support & Manage Application
Functional SMEs
I 1Vloderate Engagement
. : Paiticpate iri requirementsPdesigr meetings
15 - .25 FTE: _ .
Participate in application testing cycles . .
Interfaces
• Oracle Cloud ERP Financials
• . Partici ate-in "end-user trainin
IT Personnel
Moderate Engagement
. Provide data files
.1 FTE
• Troubleshoot data integration issues
• Provide train-the-trainer to internal team
members
g. Section 2. Your Obligations and Project Assumptions., Subsection B.1.d —Delete this section in its entirety and
replace it with the following:
"d. The project timeline for all work streams is estimated to be twenty-two (22) months, including one (1)
month of post -production support following payroll Go -live which is estimated to happen on 26 -DEC -
2020, and two (2) weeks of post -production support following all other Go -live dates."
h. Section 2. Your Obligations and Project Assumptions., Subsection B.1 — Append the following to the end of
the section as a new subsection p:
"p. Owing to the uncertainties of the evolving Covid-19 situation, the provision of any on-site Services under
this order is subject to the delivery resources being permitted and able to perform such Services taking
into consideration applicable laws and regulations, including those pertaining to health, safety and
mobility (whether in the country of service provision and/or the country of location of the delivery
resources). If the provision of any on-site Services is negatively impacted due to circumstances related
to or arising from the Covid-19 situation, Oracle and You agree to cooperate in good faith to review such
impact and, if necessary, amend any resource plans, work plans, service specifications, time schedules
and the like in accordance with the change control process of this order, including possibly putting in
place an infrastructure (e.g. VPN) to enable a remote delivery of Services. For the avoidance of doubt,
this section is without prejudice to the parties' rights and obligations under the force majeure clause."
i. Section 2. Your Obligations and Project Assumptions., Subsection B.8. — Delete this section in its entirety and
replace it with the following:
"8.
EPM Implementation Parameters
a. The following assum tions and scope definitions apply to the EPM im lementation.
US -1044654 8-v010 l 09-28NO V 2020-7EAGUI LA -v2
Page 22 of 26
Sco" a is,hmted`to "'
Comments;
Business Processes
• Annual Budgeting
N/A
Supported
Models
• Operating Budget
N/A
• Position Planning
• Capital Budget
Interfaces
• Oracle Cloud ERP Financials
• One (1) year and
• Oracle Cloud HCM
current year to date
data
US -1044654 8-v010 l 09-28NO V 2020-7EAGUI LA -v2
Page 22 of 26
Area:
E
$co a s'Iimited'to.. .: `
Comments:':
Conversions
• One (1) year historical budget uploaded
Historical Human
at GL summarized level (by GL
Capital data will not
account, dept ID, etc.)
be converted except
historical FTE
Training
• Reports Training (2-4 hours)
• Up to fifty (50) users
• Web -based end-user training (24
will be trained via a
hours)
train the trainer
• Smart View / Excel training (2-4 hours)
approach
• Two (2) days of train -the -trainer
sessions with client administrators
Application
• Two (2) Environments (Test and
N/A
Artifacts
Production) for PBCS
• One (1) PBCS Application with two (2)
BSO plan types and two (2) ASO plan
type
• Ten (10) Reports in total delivered via
HFR and Smart View
• Up to ten (10) Forms for Financials
• Up to fifty (50) forms for Personnel
Plan
• Three (3) to four (4) Navigation Flows
• Security for up to fifty 50 users
j. Section 2. Your Obligations and Proiect Assumptions., Subsection B. Project Assumptions. — Append the
following to the end of the section as a new subsection 1 l :
"11. EPM Assumptions
a. Data from Oracle Cloud ERP will be integrated via Data Management and flat files.
b. Metadata from Oracle Cloud ERP will be integrated via flat files.
c. Initial Data and Metadata files from Oracle Cloud ERP will be available within the first two (2) weeks
of the project.
d. You will use the prebuilt PS_Plan position planning model with up to five (5) modifications.
e. Financial cube within the application will be configured to mirror the chart of accounts from the
Oracle Cloud ERP GL.
f. Your resources will be responsible for validating historical data and investigating any differences
between source systems or reports.
g. You will define administrator(s) for EPM and Budgeting functionality. The administrator(s) will
participate in the project in all stages and will be the focal point for administrator train -the -trainer
sessions.
h. A design document will be created (approximately 30 pages), detailing the technical and functional
design of the application.
L Oracle will deliver end-user training documentation in Microsoft PowerPoint format up to thirty (30)
pages.
j. Your project manager will review deliverables within five (5) business days or as otherwise agreed
upon. You will provide either (a) a written approval or (b) a list of deficiencies relating to
requirements agreed upon by both parties. Contractor will make reasonable efforts to resolve issues
and resubmit the deliverable for approval.
US-10446548-v010109-28NO V2020-JEAGUILA-v2
Page 23 of 26
k. You will provide metadata and hierarchies from Oracle Cloud ERP based on the timeline Contractor
defines and the structures will not change after the delivery."
k. Section 4. Fees and Expenses, and Taxes., Subsection A. — Delete the Deliverables table in its entirety and
replace it with the following:
"In the following, Month 1 is April 2019.
=Fee #
Estimated `
Timin
Deliverable
:Deliverable ;
=Fee
1
Month 1
Kickoff Meeting Presentation
$34,800.00
2
Month 3
Project Management Plan
$34,800.00
3
Month 4
Project Work Plan
$34,800.00
4
Month 11
Technical Approach and Strategy Plan HCM and ERP
$63,483.00
5
Month 12
Technical Approach and Strategy Plan Interfaces
$31,267.00
6
Month 13
Functional Design Document HCM Stream 1
$37,900.00
7
Month13
Functional Design Document HCM Stream 2
$9,475.00
8
Month13
Functional Design Document ERP Stream 1
$37,900.00
9
Month 14
Functional Design Document ERP Stream 2
$9,475.00
10
Month 1 I
Technical Design Document HCM Stream 1
$42,638.00
11
Month 12
Technical Design Document ERP Stream 1
$42,637.00
12
Month 14
Technical Design Document ERP Stream 2
$9,475.00
13
Month 12
Configuration Validation Summary Report HCM Stream 1
$112,216.00
14
Month 13
Configuration Validation Summary Report HCM Stream 2
$28,054.00
15
Month 11
Configuration Validation Summary Report ERP Stream 1
$112,215.00
16
Month 14
Configuration Validation Summary Report ERP Stream 2
$28,053.00
17
Month 11
Unit Tested Conversions and Integrations HCM Stream 1
$119,361.00
18
Month 15
Unit Tested Conversions and Integrations ERP Stream 1
$119,361.00
19
Month 15
Unit Tested Conversions and Integrations ERP Stream 2
$26,525.00
20
Month 16
Cutover Plan HCM Stream 1
$138,342.00
21
Month 16
Cutover Plan HCM Stream 2
$34,586.00
22
Month 13
Cutover Plan ERP Stream 1
$138,342.00
23
Month 13
Cutover Plan ERP Stream 2
$34,585.00
24
Month 14
Train the Trainer Training Materials HCM
$85,072.00
25
Month 13
Train the Trainer Training Materials ERP
$85,071.00
26
Month 12
Validation Phase Activity Report HCM Stream 1
$68,058.00
27
Month 12
Validation Phase Activity Report HCM Stream 2
$17,014.00
28
Month 13
Validation Phase Activity Report ERP Stream 1
$68,057.00
29
Month 13
Validation Phase Activity Report ERP Stream 2
$17,014.00
30
Month 16
End -To -End Testing Results Summary Report HCM Stream 1
$131,731.00
31
Month 16
End -To -End Testing Results Summary Report HCM Stream 2
$32,933.00
32
Month 13
End -To -End Testing Results Summary Report ERP Stream 1
$131,731.00
33
Month 14
End -To -End Testing Results Summary Report ERP Stream 2
$32,932.00
US- 10446548-v010109-28NOV2020-J EAGUILA-0
Vol. 3 a$ p9. I0`�,11Q
Page 24 of 26
1. Appendix F. PBCS Configuration Details —Delete this Appendix in its entirety.
INTENTIONALLY LEFT BLANK
US- 10446548-v010109-28NO V2020-JEAGUILA-v2
Page 25 of 26
Estimated '
:Timm
Deliverable
. _.. _ . .... .
..Tram
Dehverab[e
Fee
34
Month 14
Training/End-User Training Completion
Document HCM
$155,384.00
35
Month 13
Train -The -Trainer Training/End-User Training Completion
Document ERP
$155,382.00
36
Month 20
Configured System in Production Document HCM Stream 1
$116,706.00
37
Month 18
Configured System in Production Document HCM Stream 2
$29,176.00
38
Month 14
Configured System in Production Document ERP Stream 1
$116,705.00
39
Month 14
Configured System in Production Document ERP Stream 2
$29,176.00
40
Month 21
Post -Production Support Completion Document HCM Stream 1
$35,532.00
41
Month 18
Post -Production Support Completion Document HCM Stream 2
$8,883.00
42
Month 17
Post -Production Support Completion Document ERP Stream 1
$35,531.00
43
Month 17
Post -Production Support Completion Document ERP Stream 2
$8,882.00
44
Month 24
Project Closure Report (Engagement Summary Report)
$88,740.00
45
Month 21
EPM Design Document
$40,000.00
46
Month 21
EPM Conference Room Pilot Summary
$40,000.00
47
Month 22
EPM User Acceptance Testing Report
$40,000.00
48
Month 23
EPM Train the Trainer Materials
$40,000.00
49
Month 24
EPM Deployment Checklist
$40,000.00
Total Fixed Fee
$2,930,000.00
1. Appendix F. PBCS Configuration Details —Delete this Appendix in its entirety.
INTENTIONALLY LEFT BLANK
US- 10446548-v010109-28NO V2020-JEAGUILA-v2
Page 25 of 26
B. ADDITIONAL TERMS
1. Order of Precedence.
In the event of any inconsistencies between the ordering document and this ordering document/exhibit amendment,
this ordering document/exhibit amendment shall take precedence.
2. Other.
Subject to the modifications herein, the ordering document and applicable exhibit(s) shall remain in full force and
effect.
This quote is valid through 28 -FEB -2 d shall become binding upon execution by You and acceptance by Oracle.
i
Brazos County Oracle America, Inc. ooeuSlgned by:
` ,�A�ct. �,Guatcwl�.%G
Authoriz�edj —Signature: Authorized Signature:
Name: {_ J U" Com. r"1 ��'r��- �-`cJ Name: J ake Camarillo
Title: kz�
Signature Date:, l
Ordering Document/Exhibit Amendment Effective Date:
l'Io be completed by Oracle)
US- 10446548-v010109-28NOV2020-JEAGUI LA -v2
Title: Manager, Americas SSC, Deal Management
Signature Date: 03 -Feb -2021 1 4:47 PM CST
Page 26 of 26
AMENDMENT #2 FOR BID 918-021 and 21-011•R FIRE EXTINGUISHER, SPRINKLER SYSTEMS,
INSPECTIONS, MAINTENANCE, AND TESTING
THIS AMENDMENT TO 21-011R FIRE EXTINGUISHER, SPRINKLER SYSTEMS,
INSPECTIONS,. MAINTENANCE, AND TESTING ("Amendment") is entered into and effective this 9th day
of February 2021 ("Effective Date") by and between Brazos County ("Customer"), and Pye-Barker Fire &
Safety.. ("Contractor") each of which may alternatively be referred to herein as a "Party" and collectively as the
"Parties". All capitalized terms in this Amendment shall have the same .meaning as in the Agreement (as defined
below) unless otherwise stated. herein.
RECITALS
WHEREAS, the Parties entered into that certain original contract #18-021 & renewal #21-0HR
("Agreement") for purposes of Pye-Barker Fire & Safety to provide of the service of fire extinguisher, sprinkler
systems, inspections, maintenance, and testing; and
WHEREAS, the Parties desire to add.a report submission fee for the fire inspection system test reports on
to the original contract # 18-021.
AGREEMENT
NOW THEREFORE; in consideration of the above premises, and other good and valuable consideration,
the receipt and sufficiency of which are. hereby acknowledged, the Parties hereto agree to amend the Agreement
as follows:
1. An increase of fee from $35.00 to $45.00 for each report submitted to Bryan Fiie Marshall shall be -as
setfoith-in amended tabulation for 18=021 and the renewal 21-011 R, a copy of which is attached hereto
and incorporated herein. The -Bryan Fire Marshall has instituted a new ordinance where service
providers shall submit all fire protection reports systems.
2. Conflict/No Other Modifications. In the event of a conflict between the terms of this.Amendment and
the terms of the Agreement, this Amendment shall control. All other terms of the Agreement shall
remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by -their
authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all.of
which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of
execution of this Amendment and shall be binding on all Parties hereto.
B CO TY
Signature
Name
~ D
XtIe
Date
PYE-BARKER FIRE & SAFETY
o
Date
A
P'%rE-= * SARKRER ;-V�' 1.:N
V. L L C mr-11 F
NFPN
FIRE EXTINGUISHERS - FIRE SPRINKLERS - BACKFLOWS - EXIT & EMERGENCY LIGHTING
FIRE SUPPRESSION - FIRE ALARMS - MONITORING - SAFETY TRAINING
6701 Imperial Drive, Waco, Texas 76712 1140 Finfeather Road, Bryan, Texas 77803
Phone (254) 753-0337 Fax (254) 752-0300 Phone (979) 822-7300 Fax (979) 822-0579
PRICE ESTIMATION
Brazos County Quote Date: 1.25.2021
200 S. Texas Ave., Ste. 352
Bryan, TX 77803
Attn: Lan!
-979.361-4285
ILmaness@brazoscountytx.gov
44
DELIVERY; DATE...;
Laura Taylor
T=
Net 30 wl approval credit
TaylorLc@-pvebarkeffire.com
Upon approval
S
OR C.O.D.
QUANTITY "'DE IPTION ="UNITPRI%-- LINETDTAL:�;
REPORT SUBMISSION FEE
Report Submission Fees for City of Bryan Online Portal $45.00 ea
;R orts j1" P 4mp"80
NUTS -F
su mltte&ihto 0#';onlrneooigj and fiee?,7.4�" ity
tqbe 5,
Thank you for allowing Pye-Barker Fire & Safety the opportunity to provide you with this
proposal for your fire protection needs. The above terms are accepted as indicated by the
-TALI
signatures below and you are authorized to contract for the company.
Accented by,
\J1_
(Pye-Barker Fire & Safety Representative)
:Vol. �39 Pg.-Q�ac-,
BID
TABULATION
#21-01IR
previously known as
and 18-021
Originally awarded to Davit Fire. Assignment done to Pye Barker 12/18/2018
ire Extinguishers, SprinKler Systems, inspections,
Maintenance and I es ng
DATE: October 1, 2020 - September 30,2021
men m n
LOSt/UnIt
Type of
Frequency of
A-1 Fire
American
Apollo
FlreTron
Design
Firetrol
Inspection
Inspection
Fire Prot.
Fire
Security
Fire Extinguishers
Annually
$5.00
$5.10
$4.00
$7.00
$9.00
°,
$9.00
Maintenance of Fire
Every 6
$12.00
$25.00
$30.00
$0.00
$25.00
li
See Nates Below
Extinguishers
ears
f rt
Hydro Testing of
Every 12 ,
$15.00
$50.00
$65.00
$0.00
$55.00
See Notes Below
Fire Extinguishers
years
ec arge e i
Fire Extinguishers
Sk
As needed
$15.00
$25.00
$15.00
$15.00
$20.00
4 s; '
$20.00
1Oq
As needed
$28.00
$25.00
$20.00
$27.00
$25.00
Eyti
$28.50
201t
As needed
$45.00
$35.00
$25.00
$59.00
$35.00
$38.50
K/61.
As needed
$59.00
$125.00
$35.00
$27.00
$160.00
-,
$80.00
H20/2.5 gal
As needed
$20.00
$25.00
$10.00 1
$10.00
$125.00
$32.00
Sprinkler System
Annually
$105.00
$175.00
$125.00
$200.00
$75.00
1GY3
$215.00
Sprinkler Pumps
Annually
$185.00
$500.00
$300.00
$550.00
$450.00
zFn
$650.00
Sprinkler Risers
Annually
$100.00
$0,00
$50.00
$150.00
$75.00
`,
$55.00
Sprinkler Backflows
Annually
$45.00
$50.00
$75.00
$175.00
$95.00
$150.00
Fire Hose & re -rack
Annually
$20.00
$10.00
$35.00
$13.00
$17.00
I
$15.00
Hydro. Testing of
Every 3
$60.00
$35.00
$65.00
$21.50
$50.00
S35.00
Fire Hose & re -rack
years
Suppression System
Semi -Annual
$60.00
$75.00
$125.00
$125.00
$200.00
$75.00
Inspection of fusible
Semi -Annual
$0.00
$0.00
$0.00
$0.00,
$200.00
$0.00
Links
Replacement of
Semi -Annual
$10.00
$15.00
$4.00
$16.50
$12.00.0
$10,00
Fusible.Links
Recharge of chemical
$100.00
$71.50
$2,000.00
$200.00
and/or propellant for
As needed
$25.00
per lb
per gal
$225,00
-$3,500.00
$
per
Suppression syste
per size
1.5 gal
Purchase of fire
Size
Cost/ Unit
exttngmsners
ABC
Sit
$50.00
$50.00
$38.00
$65.00
$70.00
� $
$50.00
ABC
10:f
$70.00
$80.00
$65.00
$95.00
$100.00$85.00
ABC
20tt
$155.00
$125.00
$117.00
$170.00
$160.00
$160.00
Class K
6L
$160.00
$175.00
$182.00
$225.00
$250.00
$175.00
H2O
2.5 gal
$120.00
$160.00
$117.00
$46,00
$250.00
;r R
$175.00
Reporting FeesOb
Service Calls
Cost
Hourly to include
trip
$75.00
$95.00
$75.00
$165.00
$75.00
$85.00
charge and travel
includes after
houremerg.
A
Per man hour
Calls
2 hour min.
strai ht time .-
_'
Mince of fire ext. 5a -- -
@$25.00, tog
S32.00,2011 $48,00
Notes and Exceptions
Hydro rest of Fim ext
.
50 @ $32.00,160 @
.-
$3.8.00,200 @ $55:00,
K/OL @ $80.00,
..
H262:S gal @ $32.00
Grand.Totals
1 $1,439.001
$1,960.101
$1,648.50
1 $2,387.001
$4,533.001$4
1
:.:$2,685.00,;-,,;
2nd renewal ofr3: '
Pye-Barker Fire & Safety
Appr ve Com one �o�u��rt on this
_ _ day of s w rro 2021 by '
loldingthe
position
of QLI".
\ fnl ,2K Pa 21
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
Page 1 of 1
DEPARTMENT: CC 2021 - Utility Permit - Frontier
Road and Bridge NUMBER: Communications - Merka Road -
Relocate 120' of new copper cable
DATE OF COURT MEETING: 2/9/2021
ITEM: Consider and take action on the Frontier Communications utility permit to lay 120 feet of
copper cable and install one pedestal within the right of way of Merka Road. Line is being
relocated to accommodate the improvements being made to Merka Road. Site is located in
Precinct 2.
TO: Commissioners Court
FROM: Darrell Kolwes
DATE: 02/03/2021
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
ATTACHMENTS:
File Name Description Type
Utility Permit - Frontier
Communications - Backup
Utility Permit - Frontier Communications - Merka Road - Relocate 120 of new cooper cable and pedestal.pdMerka Road - Relocate Material
120' of new copper
cable and pedestal
APPRO
�l
Duane Peters ate
County Judge
Vol. a pg. a2
hftnc•//hra7nc nn-.maaoanria nnm/AvanrinWPh/('.nvarC aPt acnsr9TtPmTT)=??700
NOTIFICATION OF PROPOSED INSTALLATION AND/OR RE, PAIRS
OF TELEPHONE FACILITIES AND DESIGNATING
PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY
TO: THE, COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Comes nowFRCNTIER C6M61UNICA -9 [company name], hereinafier referred to as
"Company" a ES [state] Corporation, with authority to transact business in Texas, acting by and
through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct,
maintain, repair and/or operate a telephone facility under, over, across and/or along certain County Roads as
shomi on drawings and diagrams attached hereto and said location described as follows:
This work order proposes to place 120 ft of new copper telecom cable to allow for the removal of an
existing telecom pedestal that is in conflict with a Brazos County road project on Merka Road. Brazos
County has identified this pedestal as being in conflict with this projects scope of work. Frontier proposes
to trench a new copper cable 3 ft from ROW line at a minimum depth of 36 inches to allow for the
removal of the ped in conflict.
FRONTIER WILL UTILIZE TRAFFIC CONTROL PLAN 9-7a FOR WORKING WITHIN THE SHOULDER
The location and description of the proposed installation and appurtenances must be fully shown on
detailed drawings attached to this Notification.
The Company shall commence actual construction/work in good faith within 60 days from the date of
said permit and shall complete said construction /work within P-01 working days. (COMPANY
MUST FILL IN). If such construction is not begun by the 60th day, Company will he required to
provide a new notice.
Company declares that.prior to filing,tiiis application, it has ascertained the location of all existing
utilities, both aerial and underground, and the filing of this application is prima facie evidence that the
proposed installation will not conflict with any existing utility.
A copy of this notice shall be kept at the job site any time work is being performed.
In the event of deviation from this notice, the Brazos County Engineer's Office or its designated
representative will be notified as soon as practicable.
Approval of County Engineer's Office may take as long as two weeks ifter complete application is
received.
Vo,. _.3,)4�i— Pg. aa3
Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute
grounds for job shutdown.
By signing below, I certify that 1 am authorized to represent the Company listed below, and that the
Company agrees to lite conditionslprovisions included in this notification,
Company Name
IFRONTIER COMMUNICATIONS
By:
�2CG.�L !/LC�QiL�
Signature
BRIAN VICKERS
Title
SENIOR NETWORK ENGINEER
Address
301 INDUSTRIAL BLVD.,
BRYAN, TX 77801
Phone Number 979-229-6293
E-mail: bdan.x.vickers@ftr.com
. i •
ACCEPTANCE Or NOTIFICATION
Brazos County offers no objection to the proposed location o the utility in the County right of way as
shown by accompanying drawings and notice dated — '"off except as noted
below: (MontlVDaylYear)
EXCEPTIONS:
�X. LitJ,
A,r Brazos County Engineer
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BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General RegWrenrents
1. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples
ofBMPs) to minimize erosion and sedimentation resulting frorn the proposed installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property
shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or
appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior
occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is
determined that inconvenience to the public exists, then the County Engineer will decide whether such
project will be allowed or if an alternative exists so as not to inconvenience lite public.
B. Safety Requirements
1. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic
Control Devices (TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices, as
may be necessary, in order to safely conduct the public through the project area. Company shall provide
flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions nnihst be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to
constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the
Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be
approved by the County Engineer.
C. TrafJ7c Control P enr
I . A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for
the following:
it, Any construction (i.e. pit, excavation, !tole) left open over night, requires specific nighttime traffic
control measures pursuant to the TMUTCD;
b. if construction is within ten (10) feet of the roadway; or
c. Any work perfonued in the road right-of-way;
R
Vol. 3�1-b Pg. �
ejr
2. Plan must be attached to the permit and kept at the job site any time work is being performed.
3. Plan must set forth the time of completion for the job.
D. Design Stnnulards
1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation
and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code,
Section 181.043.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved to the
appropriate location at the company's expense. Exceptions may be approved by the County Engineer.
3. All underground installations shall (these are minimum depths— utility may place deeper):
a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement;
b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured
from top of bank to top of bank;
c, be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum litres. For high
pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions ntay apply in rights of way of
less than 60'.
4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and eased.
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured from
back of right-of-way).
Power — 0-2 feet, nominally 1'
Phone -2-4 feet, nominally 3'
Gas -4-6 feet, nominally 5'
Cable— 6-8 feet, nominally 7'
6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar
maturer as referenced in No. 3 above, however, the County Engineer or its designated representative will
provide final approval ofeach utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than
400' if left open over night or unattended.
S. Crossings under a county road shall:
a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing
and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting
operations and have the opportunity to have an inspector on site to observe pressure grouting
operations;
c. T\DOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and
joints.
9. Bore Pits
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.
c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval
from the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, clue diligence will be used in protecting the spoil
pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to protect
pavement integrity;
f. based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten( 10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to protect
pavement integrity.
d. All excess water and mud shall be removed from [lie trench prior to backfilling. Any backfill placed
during a rainy period or at other times where excess water cannot be prevented from entering the
trench will be considered TEMPORARY and shall be replaced with PERMANENT Bement
stabilized material as soon as weather permits;
e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the
County Engineer or his representatives.
C No side or lateral tamping to fill voids tinder the base and pavement materials is allowed.
1 I . Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In [lie event
Company damages the slope, shoulder or any other portion of the right-of-way, Company will be
responsible for repairing the damage and replacing the right-of-way to the condition it was prior to
commencing construction.
12. Operation of construction and/or maintenance equipment on [lie traveled surface of any improved County
road will not be permitted, except -in an instance whereby the laying, construction, maintenance and/or
repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event
all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided
meeting TMUTCD requirements.
13. in the event said construction and/or maintenance and/or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide
a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined
by the County Engineer.
14. The applicant shall submit a letter of "No Objection" from the Atony Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emergency iperk
1. In the event Company is required to perform emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company
shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the
County Engineer and Road & Bridge Office an opportunity to inspect [lie site to ensure the integrity of the
County Right of Way and traffic safety controls used.
!%. Repairs to evisling fucililies
1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the
sop 1, shall not be performed until plans describing such maintenance and/or repair have been approved by
the County Engineer or designated representative and a permit has been obtained.
G. Relocallon of nlilities:
1. When and if the County Engineerdetermines that it is necessary for the construction, repair,
improvement, alteration or relocation ofall or any portion of said road, any or all poles, wires, pipes,
cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or
reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by
the County Engineer and Utility Company, and at the expense of the Utility Company.
H. High Pressure Pipelines
1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non -controlled access installations, should contain the following additional
information in the description of the permit.
-diameter
-wall thickness
-material specification
-minimum yield strength
-maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be
supplied for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet lite minimum Federal
Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and
signed by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Tyne of Pipeline (below deepest ditch grade) Special Renuirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36"deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48"deep
Non -Cased Pipe Greater than 10' No concrete pad required
The Concrete pad shall be minimum of 3" thick and width.shall be pipe diameter plus 18"
minimum.
5. Under no circumstances will a pipeline be installed parallel to a County. Road within the Right -of -
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas litres) and shall not be parallel to a County Road.
6. Natural Gas Distribution is a line that serves the final customer.
Vol. _ Ps.
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Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
Page 1 of 1
lei
DEPARTMENT:
CC 2021 - Right of Way
Road and Bridge NUMBER: Acquisition - Ferrill Creek Road -
Kyle Joseph and Natalie Joseph -
0.103 acr
DATE OF COURT MEETING: 2/9/2021
ITEM:
Acceptance of a Special Warranty Deed from Kyle David Joseph and Natalie Dianne
Joseph for 0.103 acre of land to be used for improvements to Ferrill Creek Road located in
Precinct 2.
TO:
Commissioners Court
FROM:
Darrell Kolwes
DATE:
02/04/2021
FISCAL IMPACT:
False
BUDGETED:
False
DOLLAR AMOUNT: $0.00
SOURCE OF FUNDS: 56001000-80710000 - Right of Way Acquisition
ATTACHMENTS:
File Name Descrintion Type
Right of Way
Acquisition - Ferrill
Creek Road - Kyle Backup
Right of Way Acquisition - Ferrill Creek Road - Kyle Joseph and Natalie Joseph - 0 103 acre for right of way.yd Joseph and Material
Natalie Joseph -
0.103 acre for
right of way
APPROVE
f
Duane Peters Date
County Judge
E
pg -��
httns://hra7.n:;.novtisaaenda_cnm/AdaWeh/C'.nvel :4heet.a-,nx7TtPmM=22713 2/4/2021
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON,
YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING
INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN
REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS:
YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER
Ferrill Creek Road
Special Warranty Deed
THE STATE OF TEXAS § KNOW ALL MEN
§ BY THESE PRESENTS:
COUNTY OF BRAZOS §
GRANTOR(S): KYLE DAVID JOSEPH and NATALIE DIANNE JOSEPH
Grantor's Mailing Address:
1.3391 Ferrill Creek Road
Bryan, Texas 77808-9254
GRANTEE: BRAZOS COUNTY, TEXAS
Grantee's Mailing Address:
300 East 26th Street
Bryan, Texas 77803
Consideration:
Ten and No/100 dollars ($10.00) and other good and valuable consideration, the
receipt and sufficiency of which is hereby acknowledged.
Property (including any improvements):
All that certain lot, tract or parcel of land being 0.103 of one acre situated in the
COLBERT BAKER LEAGUE, Abstract No. 4, Brazos County, Texas and being a
part of that certain Called 3.345 acre tract, as described in deed from Joe Munos to
Kyle David Joseph, et ux, ofrecord in Volume 10097, Page 108, Official Records of
Brazos County, Texas, said 0.103 of one acre being more particularly described by
metes and bounds description as shown in Exhibit "A" attached hereto and made a.
part hereof for all purposes.
Page 1 of 3
Reservations from and Exceptions to Conveyance and Warranty:
There is hereby EXCEPTED and RESERVED from this conveyance, and retained in
favor of the Grantor, their heirs, executors, administrators, successors and assigns, in
perpetuity, all of the oil, gas, liquid hydrocarbons, residue gas, the products and by-
products of the foregoing, sulphur, coal, lignite, uranium, and all other minerals in,
on or under the hereinabove described property; provided, however, Grantor, their
heirs, personal representatives, executors, successors and assigns shall have no right
of ingress and egress at any times for the purpose of mining, drilling, exploring,
operating and developing said lands for oil, gas, and other minerals or for storing,
removing, transporting, processing or marketing the same there from. This
reservation and exception shall, however, include the right of Grantor, its successors
and assigns, to grant leases on the property to develop same by directional drilling,
pooling, unitization, or subsurface gasification, or liquefaction processes.
Notwithstanding anything herein to the contrary, the Grantee shall have the right to
use, without additional compensation, any stone, earth, gravel, caliche, iron ore or
any other road building material upon, in or under the property for the construction
and maintenance of road or roads thereon, such materials, for the purposes of this
conveyance, being herein defined as not constituting "other minerals."
This conveyance is made and accepted subject to any and all conditions, restrictions,
if any, relating to the hereinabove described property, to the extent, and only to the
extent, that the same may still be in force and effect, shown of record in the office of
the County Clerk of Brazos County, Texas.
Grantor, for the consideration and subject to the reservations from and exceptions to
conveyance and warranty, grants, sells and conveys to Grantee the property, together with all
and singular the rights and appurtenances thereto in any wise belonging, to have and hold it to
Grantee, Grantee's successors or assigns forever. Grantor binds Grantor and Grantor's heirs,
executors, administrators, and successors to warrant and forever defend all and singular the
property to Grantee and Grantee's successors and assigns against every person whomsoever
lawfully claiming or to claim the same or any part thereof, by, through, or under Grantor, but
not otherwise, except as to the reservations from and exceptions to conveyance and warranty.
When the context requires, singular nouns and pronouns include the plural.
Executed this 3-4 day of —Ese� , 2021.
Kyle David Joseph
Natalie Dianne�Joseph.'
Page 2 of 3
Vol. Pg-�-
Acknowledgment
STATE OF TEXASL. §
COUNTY OF §
This instrument was acknowledged before me on� 3 �Oa by Kyle David Joseph
and Natalie Dianne Joseph.
=6101ARRELL KOLWES
3779941
ion Expires
, 2022
—Page 3 -of
Notary Public, State of Texas
Vol. P9• as
1722 Broadmoor Ste. 105
A
CITRONG Bryan, Texas 77802 a
Phone: (979) 776 — 9836
URVEYING, LLC Fax: (979) 731 10096
FIRM NO. 10093500 Email: curtis@strongsurveying.com
Exhibit "A"
Sheet 1 of 3
FIELD NOTES
BRAZOS COUNTY
RIGHT OF WAY WIDENING
ALONG FERRILL CREEK ROAD
0.103 OF ONE ACRE
OUT OF THE
KYLE D. JOSEPH ET UX
CALLED 3.345 ACRE TRACT
VOLUME 10097, PAGE 108
COLBERT BAKER LEAGUE, A-4
BRAZOS COUNTY, TEXAS
APRIL 2, 2020
All that certain lot, tract or parcel of land being 0.103 of one acre situated in the COLBERT BAKER
LEAGUE, Abstract No. 4, Brazos County, .Texas,: and being a part of that certain Called 3.345 acre tract,
as described in deed from Joe Munos to Kyle D. Joseph, ET UX of record in Volume 10097, Page 108,
Official Records of Brazos County, Texas, said 0.103 of one acre tract being more particularly described
by metes and bounds as follows:
BEGINNING at a 3/8" iron rod found in the southwest right-of-way line of Ferrili Creek Road (Possible
Prescriptive. No Deed Found.) for the most northerly comer, said corner being the most northerly corner
of said Called 3.345 acre tract, said corner also being the most easterly comer of the Derek L Phillips
and Robin L. Phillips Called 10.005 acre tract as described in Volume 5854, Page 17, a 3/8" iron rod
found for reference bears N 50011'25" W a distance of 375.33 feet;
THENCE S 50011'06":,-.-, E: along the southwest right-of-way line of said Ferrill Creek Road and the
northeast line of said Called 3.345 acre tract a distance of 358.84 feet to a 1/2" iron rod with cap set for
the most easterly comer, a 3" fence post found for reference bears S 56°4747" E a distance of 0.56 feet;.
a 3/8" iron rod found for the most easterly corner of said Called .3.345 acre tract bears 8 71031,21" E a
distance of 45.77 feet;
THENCE N 56003'39" W across said Called 3.345 acre tract a distance of 158.20 feet to a 1/2" iron rod
with cap set for angle comer, a 1/2" Iron rod found for the most southerly comer of said Called 3.345 acre
tract bears'S 13019'12" W a distance of 400.23 feet; .
THENCE N 50000'27" W across said Called 3.345 acre tract a distance of 202.32 feet to the PLACE OF
BEGINNING CONTAINING AN AREA OF 0.103 OF ONE ACRE OF LAND MORE OR LESS according
to a survey performed on the ground during the month of March 2020 under the supervision of H. Curtis
Strong, Registered Professional Land Surveyor No. 4961 and working under Firm No. 1.0093500. North
Orientation is based on rotating the northwest line of sa ' 3.345 acre tract to grid north,
NAD83(201-l)epoch=2010.00 Texas-State-Plane,=Cent �a dived-by-GPS-observations.••For- --•
other information see accompanying plat. • i,:
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RIGHT-OF-WAY
ACQUISITION AGREEMENT
Road: Ferrill Creek Road
WO#: 33496
Precinct: 2
I (we) the undersigned owner(s), accept payment of $5,767.00 as compensation and full settlement
for granting of Special Warranty Deed in, along, upon and across 0.103 of one acre of property
located on above mentioned project,
Kyle David Joseph Natalie Dianne JW
Date: 3'02 l Date:�-
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
Page 1 of 1
DEPARTMENT:
CC 2021 - Utility Permit - Brazos
Road and Bridge NUMBER:
WIFI - Reed Road - 3,000'
longitudinal in right of way & 4
crossin
DATE OF COURT MEETING: 2/9/2021
ITEM:
Consider and -take action on the Brazos WIFI utility permit to conduct 4 road bores and
install 3,000' of fiber optic cable for internet service along Reed Lane. Site is located in
Precinct 2.
TO:
Commissioners Court
FROM:
Darrell Kolwes
DATE:
02/04/2021
FISCAL IMPACT:
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
ATTACHMENTS:
File Name
Description Type
Utility Permit -
Brazos WIFI-
Reed Lane -
Utility Permit - Brazos WIFI - Reed Lane - 3 000 longitudinal in right of way
4 crossings for intemet service gdf 3,000' Backup
longitudinal in Material
right of way & 4
crossings for
internet service
7nk
Duane Peters Date
County Judge
Vol. � Pg. a
hffnc-//hra7.nc.nnvi ica wends _ enm/A oencla Weh/C'.nverfiheef. a enx?TfemTT)=22719 2/4/2071
NOTIFICATION OF PROPOSED INSTALLATION AND/OR REPAIRS
OF TELEPHONE FACILITIES AND DESIGNATING
PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Comes now Brazos WIFI [company name], hereinafter referred to as
"Company" a Texas [state] Corporation, with authority to transact business in Texas, acting by and
through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay,
construct, maintain, repair and/or operate a telephone facility under, over, across and/or along certain
County Roads as shown on drawings and diagrams attached hereto and said location described as
follows:
Directional bore along Reed Lane for approx. 3000 feet in County right of way near fence line.
Directional bore 60 feet under Reed Lane at the intersection of Reed Lane and Dilly Shaw Tap Rd.
AIso bore under Reed Lane approx. 1725 feet, 2500 feet and 2980 feet north of Dilly Shaw Tap
Rd. Crossing will be a minimum of 36 inches under the bottom of the ditch and a minimum of 60
inches under the roadway.
The location and description of the proposed installation and appurtenances must be fully shown on
detailed drawings attached to this Notification.
The Company shall commence actual construction/work in good faith within 90 days from the date of
said permit and shall complete said construction /work within 90 working days. (COMPANY
MUST FILL. IN). If such construction is not begun by the 60th day, Company will be required to
provide a new notice.
Company declares that prior to.filing this application, it has ascertained the location of all existing
utilities, both aerial and underground, and the fling of this application is prima facie evidence that the
proposed installation will not conflict with any existing utility.
A copy of this notice shall be kept at the job site any time work is being performed.
In the event of deviation from this notice, the Brazos County Engineer's Office or its designated
representative will be notified as soon as practicable.
Approval of County Engineer's Office may take as long as two weeks after complete application is
received.
Vol. 2- �g
Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute
grounds for job shutdown.
By signing below, I certify that I am authorized to represent the Company listed below, and that the
Company agrees to the conditions/provisions included in this notification.
Brazos WIFI
Company Name
Tim Hardy
By:
Tim HardU
Signature
Project Manager
Title
12135 S. Hwy 30. College Station. TX 77845
Address
(979) 999-7010
Telephone Number
tim@brazoswifi.com
E-mail
Vol. pg
ACCEPTANCE OF NOTIFICATION
Brazos County offers no objection to the proposed location of the utility in the County right of way as
shown by accompanying drawings and notice dated -_ 02 _� _ except as noted
below:
EXCEPTIONS: /1 d �a
qC, Brazos County Engineer
BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General Requirements
1. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of
BMPs) to minimize erosion and sedimentation resulting from the proposed installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property
shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or
appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior
occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is
determined that inconvenience to the public exists, then the County Engineer will decide whether such
project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Renuirements
1. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration .of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic
Control Devices (TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices, as
may be necessary, in order to safely conduct the public through the project area. Company shall provide
flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute
a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of
Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved
by the County Engineer.
C. Traffic C0,11rol Plan
1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic
control measures pursuant to the TMUTCD;
Vol. 3 a-�__�_. Pg. ay'
b. if construction is within ten (10) feet of the roadway; or
c. Any work performed in the road right-of-way;
2. Plan must be attached to the permit and kept at the job site anytime work is being performed.
3. Plan must set forth the time of completion for the job.
D. Desmy Standards
1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation
and the pole be placed in the designated area for power specified as set forth in the Teras Utilities Code,
Section 181.045.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved to the
appropriate location at the company's expense. Exceptions may be approved by the County Engineer.
3. All underground installations shall (these are minimum depths — utility may place deeper):
a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement;.
b. be at least thirty-six (36) inches below ditch flow line wheninstallation, is within the area measured
from top of bank to top of bank;
c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For
high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of
less than 60 feet.
4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
S. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured from
back of right-of-way).
Power -0 to 2 feet, nominally 1'
Phone —2 to 4 feet, nominally 3'
Gas 4 to 6 feet, nominally 5'
Cable —6 to 8 feet, nominally 7'
6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above; however, the County Engineer or its designated representative will
provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400'
if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the, crossing if the annular space between pipe and casing and
soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting
operations and have the opportunity to have an inspector on site to observe pressure grouting
operations;
Vol. o pg.
c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints.
9. Bore Pits:
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control.'measures in place. See Traffic Control Pian listed above.
c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from
the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil
pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to protect
pavement integrity;
f. based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must. be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed
during a rainy period or at other times where excess water cannot be prevented from entering the
trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized
material as soon as weather permits;
e, all disturbed base and pavement materials shall be removed and restored to the satisfaction of the
County Engineer or his representatives.
f. no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event
Company damages the slope, shoulder or any other portion of the right-of-way, Company will be
responsible for repairing the damage and replacing the right-of-way to the condition it was prior to
commencing construction.
12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County
road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or
repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event
all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided
meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide
a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by
the County Engineer.
14. The applicant shall submit a Ietter of "No Objection" from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emergency work
1. In the event Company is required to perform emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company
Vol. ��_ pg. �y �
shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the
County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of
Way and traffic safety controls used.
F. Repairs to existing facilities
1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the
soil, shall not be performed until pians describing such maintenance and/or repair have been approved by
the County Engineer or its designated representative and a permit has been obtained.
G. Relocation of utilities
I . When and if the County Engineer determines that it is necessary for the construction, repair, improvement,
alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other
facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated
thereon, as required by the County Engineer within a reasonable time as determined by the County
Engineer and Utility Company, and at the expense of the Utility Company.
H. Lkh Pressure Pipelines
1. All utility Penmits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non -controlled access installations, should contain the following additional
information in the description of the permit.
-diameter
-wall thickness
-material specification
-minimum yield strength
-maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied
for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed
by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Type of Pipeline (below deepest ditch gradel Special Requirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum.
5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of -
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
M gas lines) and shall not be parallel to a County Road. _
6. Natural Gas Distribution is a line that serves the final customer.
Vol. pg.
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Vol. pg.
Item Coversheet
Page 1 of 1
L
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: CC 2021 - Utility Permit- Brazos
Road and Bridge NUMBER: WIFI - Planters Loop - 6 crossings
for internet service
DATE OF COURT MEETING: 2/9/2021
ITEM:
Consider and take action on the Brazos WIFI utility permit to conduct 6 road bores under
Planters Loop for a fiber optic communication cable to be installed to provide internet
service. Site is located in Precinct 2.
TO:
Commissioners Court
FROM:
Darrell Kolwes
DATE:
02/04/2021
FISCAL IMPACT:
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
ATTACHMENTS:
File Name
Description Tvpe
Utility Permit - Brazos WIR - Planters Loop
- 6 crossings for internet service.pdf Utility Permit- Brazos WIFI - Planters Backup Material
Loop - 6 crossings for internet service
County Judge
httns://hra7.os-no vus,aaend a.cnm uen a W e .nver, eet.acnxte.mTT)=7.7771) 71A/?W)I
NOTIFICATION OF PROPOSED INSTALLATION AND/OR REPAIRS
OF TELEPHONE FACILITIES AND DESIGNATING
PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Comes now Brazos WIFI [company name], hereinafter referred to as
"Company" a Texas [state] Corporation, with authority to transact business in Texas, acting by and
through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay,
construct, maintain, repair and/or operate a telephone facility under, over, across and/or along certain
County Roads as shown on drawings and diagrams attached hereto and said location described as
follows:
Direction bore along the length of Planters Loop for a total distance of 4400 feet in PUE.
Directional bore 60 feet under Planters Loop at six (6) locations. Starting at the west intersection of
Planters Loop and FM 1179 go 300 feet south, 840 feet south, and 1312 feet south. From the east
intersection of Planters Loop and FM 1179 go 280 feet south, 700 feet south and 1600 feet south of
FM I l 79. Crossing will be a minimum of 36 inches under the bottom of the ditch and a minimum
of 60 inches under the roadway.
The location and description of the proposed installation and appurtenances must be fully shown on
detailed drawings attached to this Notification.
The Company shall commence actual construction/work in good faith within 90 days from the date of
said permit and shall complete said construction /work within 90 working days. (COMPANY
MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to
provide a new notice.
Company declares that prior to filing this application, it has ascertained the location of all existing
utilities, both aerial and underground, and the filing of this application is prima facie evidence that the
proposed installation will not conflict with any existing utility.
A copy of this notice shall be kept at the job site any time work is being performed.
In the event of deviation from this notice, the Brazos County Engineer's Office or its designated
representative will be notified as soon as practicable.
Approval of County Engineer's Office may take as long as two weeks after complete application is
received.
Vol. aa� Pg.
Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute
grounds for job shutdown.
By signing below, I certify that 1 am authorized to represent the Company listed below, and that the
Company agrees to the conditions/provisions included in this notification.
Brazos WIFI
Company Name
Tim Hardy
By:
Tint 1 to rd to
Signature
Project Manager
Title
12135 S. Hwa 30, College Station, TX 77845
Address
979 999-7010
Telephone Number
tim(a-)brazoswift.com
E-mail
Vag, 3 pg.4R45�
ACCEPTANCE OF NOTIFICATION
Brazos County offers no objection to the proposed location of the utility in the County right of way as
shown by accompanying drawings and notice dated except as noted
below:
EXCEPTIONS: /V OK e
�� Brazos County Engineer
Vol. oZ Pg.
Google
BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General Reauirenrents
I . Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of
BMPs) to minimize erosion and sedimentation resulting from the proposed installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property
shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or
appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior
occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is
determined that inconvenience to the public exists, then the County Engineer will decide whether such
project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Requirements
1. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic
Control Devices (TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices, as
may be necessary, in order to safely conduct the public through the project area. Company shall provide
flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
S. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute
a danger or hazard of any kind to persons or vehicles using such road: Any poles placed in the Right of
Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved
by the County Engineer.
C. Traffic Control Plait
1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic
control measures pursuant to the TMUTCD;
b. If construction is within ten (10) feet of the roadway; or
c. Any work performed in the road right-of-way;
2. Plan must be attached to the permit and kept at the job site anytime work is being performed.
3. Plan must set forth the time of completion for the job.
D. Desien Standards
1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation
and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code,
Sectimr 181.045.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will berequired to be moved to the
appropriate location at the company's expense. Exceptions may be approved by the County Engineer.
3. All underground installations shall (these are minimum depths — utility may place deeper):
a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement;
b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured
from top of bank to top of bank;
c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For
high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of
less than 60 feet.
4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The Iocations shall be as follows: (measured from
back of right-of-way).
Power --0 to 2 feet, nominally I'
Phone — 2 to 4 feet, nominally 3'
Gas —. 4 to 6 feet, nominally 51
Cable — 6 to 8 feet, nominally-?'
6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above; however, the County Engineer or its designated representative will
provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400'
if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WIT14IN COUNTY ROAD PAVEMENT,
b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and
soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting
operations and have the opportunity to have an inspector on site to observe pressure grouting
operations;
•
c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints.
9. Bore Pits:
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.
c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from
the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil
pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to protect
pavement integrity;
f. based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed
during a rainy period or at other times where excess water cannot be prevented from entering the
trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized
material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the
County Engineer or his representatives.
E no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event
Company damages the slope, shoulder or any other portion of the right-of-way, Company will be
responsible for repairing the damage and replacing the right-of-way to the condition it was prior to
commencing construction.
12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County
road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or
repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event
all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided
meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide
a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by
the County Engineer.
14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emernenev work
1. In the event Company is required to perform emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company
e
shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the
County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right.of
Way and traffic safety controls used.
F. Repairs to adstinp facilities
1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the
soil, shall not be performed until plans describing such maintenance and/or repair have been approved by
the County Engineer or its designated representative and a permit has been obtained.
G. Relocation of utilities
1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement,
alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other
facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated
thereon, as required by the County Engineer within a reasonable time as determined by the County
Engineer and Utility Company, and at the expense of the Utility Company.
H. Hiek Pressure Pipelines
1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non -controlled access installations, should contain the following additional
information in the description of the permit.
-diameter
-wall thickness
-material specification
-minimum yield strength
-maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied
for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed
by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Type of Pipeline (below deepest ditch grade) Special Requirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum.
5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of -
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel. to_a County Road.
6. Natural Gas Distribution is a line that serves the final customer.
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Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
Page 1 of 1
ial
DEPARTMENT: Road and Bridge NUMBER: CC2021-Final Plat Aggieland Bus
Prk Ph 1 Blk 1, Lots 1 B -2R & 2R-2
DATE OF COURT MEETING:
2/9/2021
ITEM:
Minor Final Plat of Aggieland Business Park Phase 1, Block 1, Lots 1 B -2R & 2R-2 Being a
Replat ofAggieland Business Park Phase 1, Block 1, Lots 1B-2 & 2R; 7.602 Acres; J.H.
Jones Survey, A-26; City of College Station ETJ, Brazos County, Texas. Site is located is
Precinct 4.
T0:
Commissioners Court
FROM:
Karen Tyler
DATE:
02/01/2021
FISCAL IMPACT:
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
NOTES/EXCEPTIONS:
Owner/Developer. 60 -Jones Associates Ltd; G -CON Manufacturing, Inc.
Engineer/Surveyor: Schultz Engineering; Kerr Surveying
ATTACHMENTS:
File Name
Description TWO
AootioaLeolat Blk 1 Lot 2R -
ABP FPP Lots 1B•2R 2R-2.odf
Lots
Application for Development Backup Material
FP Lots 1B -2R 2R-2' Reolat 1-29-
plat Backup Material
2021.1)d
EiPPRO
Duane Peters
Date
County Judge
Vol. C-�Pg. Q&C)
httns://brazos.novusaaen a.co gena a over e -e ..asnx?ItemID=22701 2/3/2021
PTS 0F.re
�W T. .
oG�rYOF ap'r�a5
PLAT APPLICATION
Brazos County Road & Bridge Office
2617 SH 21 West
Bryan, TX 77803
Telephone: (979) 822-2127
Fax: (979 775-0456
Email: PlatsCgbrazoscountytx.gov
PROPERTYSUBJECT .- •
APPLICATION DATE': RESUBMITTAL: ❑ YES ❑ NO
PROJECT/ SUBDIVISION NAME:Aggieland Business Park, Phase 1, Block 1, Lots 1B -2R & 2R-2
PROJECT ADDRESS OR LOCATION: 6095 & 6063 Imperial Loop
LEGAL DESCRIPTION: AGGIELAND BUSINESS PARK PH 1, BLOCK 1, LOT 2R, ACRES 5.515
IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS:
NUMBER OF LOTS:2
TOTAL ACREAGE 7.502
JURISDICTION : ❑ CIN LIMITS EI College Station ETJ ❑ OUTSIDE ALL CITY LIMITS AND ETJs
Notification of Application completeness will be given within 10 days of Application date. All incomplete Applications will be rejected.
This Application shall expire five (5) years from the Application date of the project.
TYPE OF APPLICATION
❑ MASTER PLAN ❑ SIMPLIFIED PLAT ❑ PRELIMINARY PLAN
❑ FINAL PLAT ❑ AMENDING PLAT REPLAT
APPLICATION PURPOSE
-7 -
❑ RESIDENTIAL ❑ MANUFACTURED HOME ❑d COMMERCIAL
RENTAL COMMUNITY
❑ OTHER (Please explain):
II IS ANY OF THE PROPERTY LOCATED INA FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES Q NO II
Acknowledgment: The flood hazard boundary maps and other flood data used by Braios County in evaluating flood hazards to proposed
Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data
On rare occasions greater floods can and will occur and flood heights may be Increased by man-made or natural causes. Issuance of a Floodplain
Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special
flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or
employee of Brazos County in the event flooding or flood damage does occur.
TxDOT RIGHT OF +
WILL ANY CONSTRUCTION OCCUR IN TxOOT RIGHT-OF-WAYS? ❑ YES 17 NO
Vol. 3a0 Pg. au.
N
FIRM NAME: Schultz Engineering, LLC
FIRM NAME: 60 -Jones; Associated LTD
CONTACT:
CONTACT., Jim Jett
ADDRESS:6161 Imperial Loop, Suite 101
ADDRESS: 911 Southwest Parkway E
ADDRESS: 6166 Imperial Loop, Suite 10
STATE: TX
CITY: College Station
CITY: College Station
STATE: TX
CITY:
IZIP: 77840
EMAIL:
P-269-4341
FAX:
EMAIL: eng@schultzeng.com
EMAIL:jett66@gmalf.com
FAX:
'ENGINEER INFORMATION .0,
FIRM NAME: Schultz Engineering, LLC
FIRM NAME: G -Con Manufacturing Inc
CONTACT:
CONTACT:
ADDRESS:6161 Imperial Loop, Suite 101
ADDRESS: 911 Southwest Parkway E
CITY: College Station
STATE: TX
CITY: College Station
ZIP: 77802
PHONE:
CITY:
ZIP:77840
EMAIL:
-Fz-lp.
'ENGINEER INFORMATION .0,
FIRM NAME: Schultz Engineering, LLC
CONTACT: Joe Schultz, PE
CONTACT:
ADDRESS: 911 Southwest Parkway E
ADDRESS:
CITY: College Station
STATE: TX
STATE:
CITY:
ZIP:77840
PHONE: 979-764-3900
-Fz-lp.
FAX:
EMAIL: eng@schultzeng.com
�03,1 —q
FIRM NAME:
CONTACT:
CONTACT:
ADDRESS:
CITY,
STATE:
CITY:
PHONE:
STATE:
-Fz-lp.
FAX
PHONE:
FAX:
EMAIL:
,INFORMATION„'4 AA�
FIRM NAME:
CONTACT:
CITY,
STATE:
ZIP:
PHONE:
FAX
PROPERTY OWNER CONSENT AGENT AUTHORIZATION
By my signature, I hereby affirm that I am the property Owner of record, or If the Applicant is an organization or business entity, that authorization
has been granted to represent the Owner, organization or business in this Application. I certify that the preceding information is complete and
accurate, and it is understood that I agree to the Development/Subdivision of this property.
.may
SIGNATURE: Qeg-
PRINTED NAME: Sidney Backstrom
DATE: 12/10/2020
SIGNATURE:
PRINTED NAME:
DATE:
By signing this form,,the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of
Application Indicated on page one of this Application. The Owner further acknowledges that submission of an Application does not in any way obligate
the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the
Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation.
CALCULATIONS OF
MASTER PLAN: No charge SIMPLIFIED PLAT: $100 PRELIMINARY PLAN: $150 + $10 per lot
FINAL PLAT: $200 +$20 per lot AMENDING PLAT: $100 REPLAT: $200
RECEIPT BY BRAZOS COUNTY•
Only)
DATE APPLICATION RECEIVED: / /
DATE APPLICATION RECEIVED / REJECTED:
SIGNATURE:
SIGNATURE:
Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive
requirements for any additional information not contained as part of this Application which may also be needed as a part of the review process.
Application Check List:
Copies of finished plat with corrections (if any):
0 Three (3) hard copies to Brazos County
0 One (1) .pdf copy to Brazos County
0. One (1) :dwg copy to Brazos County
0 One (1) hard copy to Brazos County Health District
0 One (1) hard copy to Brazos County 911
0 One (1) hard copy to local Water District or Company
Letters of approval (to be sent by the approving institution directly to Brazos County Engineering):
0 Letter from Brazos County Health District - For On-site sewage evaluation.
0 Letter from Brazos County. 911 - For Road names.
0 Letter from Water District or Company. - Stating water availability, etc.
If property is within an Extraterritorial Jurisdiction (ETJ) of a City:
0 Approval notification from appropriate City.
Applicant attests that they have signed this Application in the capacity designated, if any, and further attests
that they have read document and the statement contained herein and any attached are true and factual. All
Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that
this Application is not finished or dated until all documents listed above are filed at the Brazos County
Engineering Office and all applicable blanks are filled in the Application above.
Vol. Pg. a
SIMPLIFIED FINAL PLAT REQUIREMENTS
Every Simplified Plat shall include all of,the following:
0 Title Block with the following information:
0 Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and
surveyor.
IZI Proposed name of Subdivision. (Subdivision name & Street names will be approved through
the Brazos County 911.) (Replats need to retain original Subdivision name.)
0 Date of preparation. (Include the date of any revisions on the plat.)
0 Engineer's scale in feet.
0 Total area intended to be developed.
0 Proposed number of Lots to be developed.
0 Re -plat or Amending Plat, existing Lot and Block description or Abstract name and number.
0 North arrow.
0 Drawn on 24" x 36" sheet to scale of 100 -feet per inch or larger.
0 Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract.
0 All horizontal control and vertical elevations depicted on the plat shall be tied to NAD83 and NAVD
1988 Datum.
0 A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in
detail to identify the location of the proposed plat.
0 All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number,
and existing use.
0 All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the
face of the plat drawing.
0 County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district
boundaries and Subdivision section and/or phase boundaries.
0 Road names and Right -of -Way width for all Roads. (Existing and proposed)
0 All existing and proposed plat boundary lines; phase/section lines, and Lot lines with bearings and
dimensions.
0 Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.)
EI Pipelines: label company with volume and page.
0 All certification language as found in Appendix C.
0 Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements
and rights-of-way shall be accomplished free of liens. The dedication shall be accompanied by the
Certificate of Ownership and Dedication language found in Appendix C. The Owner's and any lien
holder's dedication, and restrictions if any duly acknowledged in the manner required for
acknowledgement of deeds, shall also be provided.
0 All proposed Easements and existing Easements of record that have a designated route shall be
shown on the plat with bearings and dimensions. The Owner shall be responsible for coordinating
with all Utility Providers the location of all utility Easements that are shown on the Final Plat.
0 Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within
an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plat note.
0 Metes and bounds description of the property to be subdivided shall be certified by a Registered
Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and
V . Pg. a��
distances to a corner of the original land grant survey of which the Subdivision is a part, according
to the best available data. (Shown on drawing; not separate description)
0 All Subdivision external corners, angle points, points of curvature and points of tangency shall be
set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded and shall be a
TxDOT "Light Duty Setting" monument with an aluminum or bronze disk as specified in Appendix C
of the TxDOT Survey Manual of April 2011. Alternately, Bernsten® Standard Aluminum Base
monument (or equivalent as approved by the County Engineer) embedded and backfilled with
compacted sand may be used. All Daughter Lots, Blocks and rights-of-way within the Subdivision
shall be fully monumented in compliance with the Texas Board of Professional Land Surveying Act
and the Board Rules set by a Registered Professional Land Surveyor (RPLS) before the plat is
recorded.
0 Primary control points or descriptions and ties to such control points, to which, later, all dimensions,
angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with
respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a
part. All boundaries shall be tied to a County control monument.
0 The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the
Owner's dedication.
0 The On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District.
0 The location, zone classification and panel Effective Date of the 100 -Year Floodplain as identified
on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal
Emergency Management Agency (FEMA).
C1 If there are any areas within the plat that include a FEMA -mapped Floodplain with a Zone A
classification, or if there exists within or adjacent to the plat any water courses whose upstream
drainage basin is larger than 64 acres, the plat shall also show the extent of the 100 -Year
Floodplain as determined by an engineering study under the seal of a Registered Professional
Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points
within the plat.
0 BFE's shall be shown for all points within the plat, as determined by the results of an engineering
study. For plats where a FEMA -mapped Floodplain with a Zone AE classification exists within the
plat, the BFE established by the accompanying FEMA- published flood study may be substituted for
the engineering study.
0 A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot
within the plata This minimum FFE shall be twelve (12) inches higher than the highest spot
elevation that is located within five (5) feet outside the perimeter of the Building, or two -feet above
the BFE, whichever is higher.
0 If any areas within the plat include 'a 100 -Year Floodplain (as determined by the results of an'
engineering study or as established by FEMA), a benchmark shall be established by the Owner
within or immediately adjacent to the boundary of the plat. The location, description and elevation
of the benchmark are required to be identified on the face of the plat. The elevation of this
benchmark shall utilize the same vertical datum as that used in the engineering study to determine
the FFE.
p A separate drawing containing both existing and proposed topographic information at 2 -FT contour
intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts
(existing & proposed).
0 The certification language as found in Appendix C for both the Commissioner's Court approval and
the County. Clerk's filing certificate shall be located on the face of the plat. These signatures shall
be obtained after approval by the Brazos County Commissioner's Court.
0 If any Lot within the plat will be served by a well or an On-site Sewage Facility (OSSF), a letter
must be provided by the Brazos County Health District stating they have examined the plat and that
it is in compliance with the Brazos County On-site Sewage Facility (OSSF) Regulations,
Construction Standards for On-site Sewage Facility (OSSF) Regulations as published by the Texas
Commission on Environmental Quality (TCEQ). This letter must be signed by a representative of
the District prior to Final Plat approval.
Vol. pg.
0 If the plat contains a water well site, there shall be a depiction of the TCEQ separation
requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41.
0 If rural route mailboxes are proposed, the plat note as found in Appendix G.2 for placement of such
mailboxes shall be shown on the face of the plat.
If any areas of the plat are located outside of all incorporated areas, the plat note as found in
Appendix GA regarding the requirement to obtain a unique Development Permit from the Brazos
County Floodplain Administrator prior to locating or altering a structure or land shall be placed on
the plat.
It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not
duplicated. Subdivisions with different sections are considered unique. The Owner shall check with
the -County Clerk's records for verification.
CI Driveway culverts for all Lots shall be designed by a Licensed Professional Engineer.
0 If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT)
controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are
required to be submitted with the Preliminary Plan stating that the general entrance or driveway
configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required
prior to approval of Final Plat.
0 The diameter and length for each driveway culvert shall be shown on a table on the plat. This
information shall also be placed in the deed restrictions for the Lots in the Subdivision.
0 The Owner shall provide a letter of serviceability from an entity or entities providing water service
or a letter stating that no service is available within 300 feet of the Subdivision and certifying that
the Lots are suitable for private wells.
0 Any Improvements proposed within the Right -of -Way including, but not limited to, irrigation,
landscaping, sidewalks, Subdivision identification signs, etc. shall be maintained in accordance
with an executed license agreement between the County and the Owner.
0 This check list along with the required -copies of the plat shall be submitted to the County Engineer
for approval.
0 Location and size of all existing and proposed subsurface and surface water drainage facilities,
including water bodies on or immediately adjacent to the subject property and detention basins, if
needed.
0 All existing and proposed water courses or manmade drainage channels shall be located within a
Common Area to be maintained by Owner.
Vola c3�Lb
pg.
r
MASTER PLAN / PRELIMINARY PLAN REQUIREMENTS
Every Master Plan / Preliminary Plan shall include all of the following:
❑ Title Block with the following information:
❑ Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and
surveyor.
❑ Proposed name of Subdivision. (Subdivision name & Street names will be approved through
the Brazos County 911.)
❑ Date of preparation. (Include the date of any revisions on the plan.)
❑ Engineer's.scale in feet.
❑ Total area intended to be developed.
❑ Proposed number of Lots to be developed.
❑ Abstract name and number.
❑ The Preliminary Plan shall carry the legend "PRELIMINARY PLAN FOR REVIEW PURPOSES
ONLY".
❑ North arrow.
❑ Drawn on 24" x 36" sheet to scale of 100 -feet per inch or larger.
❑ Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract.
O All horizontal control and vertical elevations depicted on the plan shall be tied to NAD83 and NAVD 1988
Datum.
❑ A vicinity map, drawn at a scale appropriate to show all nearby -major Roadways and sufficient in
detail to identify the location of the proposed plan.
❑ All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number,
and existing use.
❑ All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the
face of the plan drawing.
❑ County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district
boundaries and Subdivision section and/or phase boundaries.
❑ Road names..and Road designation (whether the Road will be public or, private ly.owned)., pavement
width and Right -of -Way width for all proposed Roads within and all existing Roads abutting the
plan. (Proposed and existing)
❑ All existing and proposed plan boundary lines, phase/section lines, and Lot lines with bearings and
dimensions.
❑ Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) (Existing and
proposed.)
❑ Pipelines: label company with volume and page.
❑ The Preliminary Plan (including the entire Parent Tract if only a portion of that tract is to be
subdivided) shall be shown on a single sheet, regardless of its acreage. The Preliminary Plan may
also be shown on multiple sheets if necessary to show all detail and required information as
required by this section.
❑ Size, in acres, of all Daughter Tracts.
❑ Centerline tangent lengths and curve data for all proposed Roads.
❑ Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements
and rights-of-way shall be accomplished free of liens.
❑ All proposed Easements and existing Easements of record that have a designated route shall be
shown on the plan with bearings and dimensions. The Owner shall be responsible for coordinating
with all Utility Providers the location of all utility Easements that are shown on the Final Plat.
❑ Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within
an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plan note.
❑ Metes and bounds description of the property to be subdivided shall be certified by a Registered
Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and
distances to a corner of the original land grant survey of which the Subdivision is a part, according
to the best available data. (Shown on drawing; not separate description)
❑ Primary control points or descriptions and ties to such control points, to which, later, all dimensions,
angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with
respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a
part. All boundaries shall be tied to a County control monument.
❑ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the
Owner's dedication.
❑ The On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District.
❑ The location, zone classification and panel Effective Date of the 100 -Year Floodplain as identified
on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal
Emergency Management Agency (FEMA).
❑ If there are any areas, within the plat that include a FEMA -mapped Floodplain with a Zone A
classification, or if there exists within or adjacent to the plat any water courses.whose upstream
drainage basin is larger than 64 acres, the plat shall also show the extent of the 100 -Year
Floodplain as determined by an engineering study under the seal of a Registered Professional
Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points
within the plat.
❑ BFE's shall be shown for all points within the plat, as determined by the results of an engineering
study. For plats where a FEMA -mapped Floodplain with a Zone AE classification exists within the
plat, the BFE established by the accompanying FEMA- published flood study may be substituted for
the engineering study.
❑ A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot
within the plat. This minimum FFE shall be 12 -inches higher than the highest spot elevation that is
located within five feet outside the perimeter of the Building, or two -feet above the BFE, whichever
is higher.
❑ If any areas within the plat include a 100 -Year Floodplain (as determined by the results of an
engineering study or as established "by FEMA), a benchmark shall be established by the Owner
within or immediately adjacent to the boundary of the plat. The location, description and elevation
of the benchmark are required to be identified on the face of the plat. The elevation of this
benchmark shall utilize the same vertical datum as that used in the engineering study to determine
the FFE.
❑ A drawing containing both existing and proposed topographic information at 2 -FT contour intervals
along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing &
proposed).
❑ If the plat contains a water well site, there shall be a depiction of the TCEQ separation
requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41.
❑ It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not
duplicated. Subdivisions with different sections are considered unique. The Owner shall check with
the County Clerk's records for verification.
❑ The Owner shall provide a letter of serviceability from an entity or entities providing water service
or a letter stating that no service is available within 300 feet of the Subdivision and certifying that
the Lots are suitable for private wells.
FV0_i_5:2_)P9• dlJt(7
❑ If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT)
controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are
required to be submitted with the Preliminary Plan stating that the general entrance or driveway
configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required
prior to approval of Final Plat.
❑ For Road widening and drainage purposes the Owner shall dedicate the Right -of -Way. In the case
of drainage that is provided for the Lots, it shall be located outside of the Right -of -Way in a private
drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located
within the Right -of -Way.
❑ Indicate the centerline length of each Road in the proposed Subdivision and its design speed.
❑ If the Roads within the Subdivision will be privately maintained, include the appropriate notes) per
the requirements of Article 8 of these Regulations.
❑ Locations of existing and proposed private alleys.
❑ Locations of existing and proposed public areas.
❑ Locations of other -public Improvements, Including but not limited to parks, schools and other public
facilities.
❑ The location of proposed cluster mailboxes, as required.
❑ All proposed Off-site Easements for infrastructure construction must be shown on the Preliminary
Plan.
❑ Proposed phasing. Each phase must be able to stand alone to meet requirements of these
Regulations.
❑ Location and size of all existing and proposed subsurface and surface water drainage facilities,
including water bodies on or immediately adjacent to the subject property and detention basins, if
needed.
❑ If the proposed Preliminary Plan is to be a Private Subdivision (containing privately maintained
Roads), the title of the plan shall contain the phrase, "A Private Subdivision". Refer to Article 8- for
additional requirements.
❑ This check list along with the required copies of the plan shall be submitted to the County Engineer
for approval.
❑ Include a description of contributing drainage to the proposed Subdivision. The submittal shall
include the area, slope and type of Development in the contributing area.
❑ Drainage narrative in compliance with the BCEDG.
❑ Clearly indicate the method of sanitary sewage treatment and/or disposal such as, but not limited
to, municipal sewer service, private sewage disposal system and On-site sewage facilities
including the size and location of all proposed sewer mains and manholes. Preliminary grades for
each main between manholes and the depth at each manhole shall also be shown.
❑ All existing and proposed water courses or manmade drainage channels shall be located within a
Common Area to be maintained by Owner.
•
Every Final Plat must include all of the items provided on the Simplified Plat checklist as well as the
following:
❑ For Road widening and drainage purposes the Owner shall dedicate the Right -of -
Way. In the case of drainage that is provided for the Lots, it shall be located outside
of the Right -of -Way in a private drainage Easement. In the case of drainage that is
provided for the Roadway, it shall be located within the Right -of -Way.
❑ If public Roadways are to be built as part of the plat, the plat note regarding the
responsibility for construction of Roadways as found in Appendix G.3 shall be placed
on the face of the plat.
❑ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not
contained in the Owner's dedication.
❑ Indicate the centerline length of each Road in the proposed Subdivision and its
design speed.
❑ If more than four mailboxes are to be provided within the Subdivision, cluster
mailboxes shall be provided and the location of such shall be indicated on the plat.
❑ If the Roads within the Subdivision will be privately maintained, Include the
appropriate note(s) per the requirements of Article 8 of these Regulations.
❑ Locations of existing and proposed private alleys.
❑ Locations of existing and proposed public areas.
❑ Locations of other Public Improvements, including but not limited to parks, schools
and other public facilities.
❑ All Off-site Easements for infrastructure construction must be shown on the Final
Plat with a volume and page listed to indicate where the separate instrument
Easements were filed. Separate instrument Easements must be filed prior or
concurrently with Final Plat.
❑ Proposed phasing. All phasing shall be in accordance with the approved Master Plan
and/or Preliminary Plan and each phase must be able to stand alone to meet
requirements of these Regulations. Infrastructure costs should be separate for each
phase of the Subdivision.
❑ Location and size of all existing and proposed subsurface and surface water
drainage facilities, including water bodies on or immediately adjacent to the subject
property.
❑ If' the proposed Final Plat is to be a Private Subdivision (containing privately
maintained Roads), the title of the plat shall contain the phrase, °A Private
Subdivision". Refer to Article 8 for additional requirements.
❑ In the case of an On-site Sewage Facility (OSSF), the Developer shall be
responsible for providing a Development Plan, as performed by a Professional
Sanitarian, a Licensed Professional Engineer, or person certified as required by
TCEQ Title 30 TAC Chapter 285. The sewage disposal plan shall be performed
according rules and regulations established by the Brazos County On-site Sewage
Facility (OSSF) Order and TCEQ Title 30 TAC Chapter 285.
JP
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APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
STOTT ROBERT F & CAROLYN R
17232 SUNDANCE DR
COLLEGE STATION TX 77845-4593
PROPERTY DESCRIPTION
Legal: INDIAN LAKES PH 2, BLOCK 7, LOT 2, ACRES 1.696
Address: 17232 SUNDANCE DR
Account# 300340
TAX PAYMENT INFORMATION
Name of Taxing Gr _
it Tax Year of Refund
ZREFUND 2020
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
STOTT ROBERT F & CAROLYN R
17232 SUNDANCE DR
COLLEGE STATION TX 77845-4593
Collecting Tax for. (taxing entities)
Brazos County, City of Bryan, City of college Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
Payment Date Amount Paid '- Refund Amount Requested
12/31/2021 $7299.05 $180.09
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct."
i q Zed
Signatur ate
If you make a false statement on this application; you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
The x re d is Ap ve [ ]Disapproved . •
CLO
Authorized Officer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under 5ection 31.11 Tax Code
Authorized Officer Signature
Vol. pg.
Date
APPLICATION FOR TAX REFUND
Collecting Office Name.
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
HENNESSY STEVEN J & ASHLEY ELAINE
26723 VIRGO LN.
SAN ANTONIO TX 78260-2233
Collecting Tax for. (taxing entitles)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
PROPERTY DESCRIPTION
Legal: TANGLEWOOD UNIT 1, BLOCK 12, LOT 3 (LESS 22' TRI OF) & 25' TRI OF 4
Address: 4101 TANGLEWOOD DR ,
Account# 44927
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of -Ref und_ Payment Date Amount Paid Refund Amount Requested
ZREFUND 2020 12/31/2020 $4271.70 $30.00
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
HENNESSY STEVEN J
26723 VIRGO LN
SAN ANTONIO TX 78260-2233
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct."
.112 3 < a�
Sign_ g Date
If you make a false statement on this application, you could be found guilty'of a Cla'si A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
=1s proved I I Disapproved
M
Authorized Officer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151.County Park Court
Bryan, Texas 77802 • Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
CONLEE CRAIG D & CAROL FRIERSON
3006 GLENEAGLES CT
BRYAN TX 77802-2131
PROPERTY DESCRIPTION
Legal: BRIARCREST ESTATES PH 5, BLOCK 1, LOT 9
Address: 3006 GLENEAGLES CT ,
-"" Account W 19308•
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2020
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
CONLEE AND CONLEE LLC
CONLEE CRAIG D & CAROL FRIERSON
3006 GLENEAGLES CT
BRYAN TX 77802.2131
Collecting Tox for. (taxing entities) '
Brazos County, City of Bryan, City of CollegaStation
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City -of Kurten, Navasota ISD
Payment Date Amount Paid
12/31/2020 $6130.27.
Refund Amount Requested
$2020.00
Sign below and return form to the Brazos CountyTax Office.
"I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct."
Signa u ertu ert ata
if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
Th ri�re,�dft[ pprove [ ]Disapproved ,
Authorized Officer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
APPLICATION FOR Tl�( REEFU.N.D '
Collecting Offrce Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
GAMBLE YVONNE M
5833 PATHFINDER TRL
PLANO TX 75093-4518
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, FI, F2, F3, F4,
City of Kurten, Navasota ISD
PROPERTY DESCRIPTION
Legal: HARVEY 1H 30026962-000 APACHE CORPORA/GIDDINGS (EAGLEFORD) AB 28 /KEGANS, M SUR
.0034010000-R-
Address:
Account# 404394
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
2REFUND 2020
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
GAMBLE YVONNE M
5833 PATHFINDER TRL
PLANO TX 75093-4518
Payment Date Amount Paid Refund Amount Requested
12/31/2020 $170.59 $r 160!
Sign below and return form to the Brazos County Tax Office.
"I hereby apply forthe refund of the above-described taxes and certify that the information on this form is true andcorrect."
If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10,
TAX REFUND DETERMIDYATION
he tax?e nd is { Ijl�Approve [ I Disapproved
Authorized Officer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
•
APPLICATION FOR TAX REFUND=: -
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
GARCIA ERNESTO J
1809 E WM J BRYAN PKWY
BRYAN TX 77803-5006
PROPERTY DESCRIPTION
Legal: ROSE -HILL, BLOCK 2, LOT 2 (40') & ALL 3
- - -- Address-:.1809.,E-W-II:LIAMJ-BRYAN-PKY--; ---
Account# 39411
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2019
Taxpayer's reason for refund: OP -Overpayment
REFUND TO: .
GARCIA ERNESTO J
1809 E WM J BRYAN PKWY
BRYAN TX 77803-5006
Collecting Taxfor. (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
Payment Date Amount Paid Refund Amount Requested
06/30/2020 $2000.00 $136.78
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct."
_ �2A _Z
5i:natur:
If you make a false statement on this application, you could be found guilty] of a Class A misdemeanor or a state jail felony
under Texas Oenal Cade Section 37.10.
TAX REFUND DETERMINATION
et efundis Ap ved Disapproved
Authorized Officer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature
VOL
Date
APPLICATION FOR TM -REFUND -1
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 • Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
HOLLAND BARTLETT B & HAZEL W
6224 LOS ROBLES DR
COLLEGE STATION TX 77845-6102
Collecting Tax for: (taxing entitles)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
PROPERTY DESCRIPTION
-.Legal:• _OAK HILLS, LOT _•38-39-39A, ACRES 9.09 ,
Address: 6224 LOS ROBLES DR ,
Account# 35223
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund-A-1mount Requested
ZREFUND 2020 01/15/2021 $2247.60 L$30.00'
Taxpayer's reason for refund: OP -Overpayment
REFUNDTO:
HOLLAND BARTLETT B & HAZEL W
6224 LOS ROBLES DR
COLLEGE STATION TX 77845-6102
Sign below and return form to the Brazos County Tax Office. •
"I hereby apply for the refund of the above-described taxes and certify that the information on this form Is true and correct."
— - — j14 -q- /-"', /
C - - - Mae - � �'/- i
If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state Jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
Th tax rend isLM,/Ap<pr�o d [ ]Disapproved
Authorized Officer Signature Date •
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
APPLICATION FOR TACR]tEUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
RENTER DANIEL R & ELAINE PHILLIPS
PO BOX 284
WELLBORN TX 77881-0284
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
PROPERTY DESCRIPTION
_ Legal: ARHOPULOS�WADE 1H 50004230-_.000 LO_NESTAR OPERA/AGUILA VADO (EAGLEFORD AB 13
/DAVIDSON, S SUR .0003315300 R �r
Address:
Account# 411538
TAX- PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2020
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
RENTER DANIEL R & ELAINE PHILLIPS
PO BOX 284
WELLBORN TX 77881-0284
Payment Date Amount Paid
01/07/2021 $1582.75
Refund Amount Requested
1572.76 '•
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above-described taxes and certify that the Information on this form is true and correct."
- - — --�
S1 na4 3 - - D -t'
if you m a a se statement on this plication, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
Th tax refu Is pproved 1[j Disapproved
Authorized Officer signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
'APPLftATION F'ORTA'X-`REFOND`
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
CYPRESSBROOK FINFEATHER APARTMENTS LLC
%ZIGLER RICHARD
1776 WOODSTEAD CT
STE 218
SPRING TX 77380-1480
Collecting Tax for. (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
PROPERTY DESCRIPTION
Legal: THE PRESIDIO, BLOCK 1, LOT 1, ACRES 14.314 & ASSOCIATED BPP
Address: 3150 FINFEATHER RD ,
Account# 302626
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND '2020
Taxpayers reason for refund: OP -Overpayment
REFUND TO:
CYPRESSBROOK FINFEATHER APARTMENTS -LLC
% ZIGLER RICHARD
1776 WOODSTEAD CT
STE 218
SPRING TX 77380-1480
Payment Date Amount Paid Refund Amount Requested
12/31/2020 $452889.49 - $7:00-- -- -
'�
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refun f the above-described taxes and certify that the information on this form is true and correct."
Si ng a't"ute ate .
If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
Th tax rea is ) pproved Disapproved /
Authorized Off icer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
--i APPLICATION FOR TAX
�FITN�
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
MEYERS 1USTIN DEWAYNE & MELLISA MARiE
4519 LAPIS CT
COLLEGE STATION TX 77845-1908
PROPERTY DESCRIPTION
Legal: STONE FOREST PH 1, BLOCKS, LOT 31
Address: 4519 LAPIS CT ,
Account# 108627
Collecting Tax for: (taxing entities)
Brazos County, qty of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested
ZREFUND 2020 12/02/2020 $7368.39 $78.00
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
TITLE 365
750 EAST HWY 121 BYPASS STE 100
LEWISVILLE TX 75067
Sign below and recur arm to the Brazos aunty Tax Office.
"I hereby appiy fa a refund of ea ve-described taxes and certify that the•information on this form is true and correct."
8k!!tW
Ngnatur' D
If you make a false statement on thisppl tion, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
e and is [•pproved ] ]Disapproved -
Authorized Officer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
FOREMAN BRIAN & WHITNEY
18500 MACEY RD
HEARNE TX 77859-9374
PROPERTY DESCRIPTION
Legal: FOUR COUNTIES, LOT 3, ACRES 1.006
Address: 18500 MACEY RD ,
Account# 98996
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2020
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
INSPIRE CLOSING SERVICES
7301 N STATE HIGHWAY 161 SUITE 290
IRVING TX 75039
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
Payment Date Amount Paid Refund Amount Requested
01/13/2021 $1759.14 $352.96
Sign below and return form to the Brazos County Tax Office.
"I hereby applyfor the refund of the above-described taxes and certify that the information on this form is true and correct"
W1 I h •
Zl 7,21
Dat
Signa
If you make a false statement an this application, you could be found gulltyof a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND MI i(r7ON
T tax r nd is [ Ap d [ ] Disapproved
ii -Authorized Officer Signature Da
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
1
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2020-2021 BUDGET YEAR
NO. 20/21 19.1-19.9
On this the 9th day of February 2021 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Russ Ford, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 9th day of Febfuary 2021 the Court heard and approved a budget
amendment(s) for the 2020-2021 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 8 September 2020, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 9th day of February 2021.
THE CONMSSIONERS COURT OF BRAZOS COUNTY, TEXAS.
1:
By:
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
•
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 20121 -19.1
2/912021
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners' Court Contingency Departmental Support 28,573.33
General Fund Commissioners' Court Community Support Community Contract 28,573.33
Commissioners' Court
Reallocation of funds to the appropriate department's account due to the funding agreement increase between Brazos County and Texas A & M - Easterwood Airport from $70,456 to $99,029.33
for FY 21.
til 4 .l
.: f 5,
nnpj�
(Dater Vis« •213120218
fUepartmentA' rovat� ,� w.2_ 1_ w?Date z %j
1 k' r1 ¢.iy rYS�y3 (3
N.. � �..•t 5 � iti. iY., i ,.tG 4r gfi t
County Julge�ApRrovalA
F61KTec66h1h .]'ui
iises.Onl
FUND
DIV'
ACCT
DRICR
ACCOUNT NAME Increase Decrease
01000
11001500
61130000
CR
Contingency 28.573.33
01000
11002000
73410000
DR
Easterwood Airport 28 57333
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 20121 - 19.2
7/M2021
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
Courthouse
Security Fund Courthouse Security De artmentat Support 200.00
Courthouse
Secuft Fund Courthouse Security Repairs &Maintenance 200.00
Courthouse Security—
Reallocation of funds to the appropriate departments account to cover the increase maintenance cost for the U3 x -Ray Machines at the Courthouse.
DeQaitrtient'ARp a
�E _ udgeApprova�t:; Date
-.. u,.- ,:,:�.m,
F.or:A6C unl iii-
.. 5.
oscs�Oa1 0,114
(�' 3: 't .. s-...::..,e...�.S..n s'� l -�.H s ,... ._� - e�`?.,�,!�_, _ -_ h..
-IMA ,_.. . s>a - �s _ :..., .t.i,s L_ x » ?
FUND
DIV
ACCT
DRICR
ACCOUNT NAME Increase
Decrease
22000
51000100
60170000
CR
Fax/Copiev?rinter Supplies
200.00
22000
51000100
65320000
DR
Equipment Mainteriance 200.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 20121 -19.3
2191201
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
Grant Fund Intergovernmental 200.25
Grant Fund JAG 2019 DepartmentaI Support 200.25
Edward Byrne Justice Assistance Grant JAG 2019)
To recogpize revenue for 2019 JAG funds - in excess ofwhat was originally budgeted in FY 2020 due to NIERS Workshop Training,
Peparim m A a 077_..
(Date c.?/3l202.1
{.. o..w, o.
'r. 2 v�'} no- at �,xs'` g Y "Y4"A i .. l.+r � #- 5.� 'Y*.� Y -..+ .t �.�., a 2',s K f +�" ?{•t
FUND
DIV
ACCT
DRICR
ACCOUNT NAME
Increase Decrease
30000
00000000
48047400
CR
DOJ - Justice Asst - Byrne
200.25
30000
289300
60500000
DR
E ui ment&1T Enhancement
200.25
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 20121 -19.4
oroain-j4
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
Grant Fund Inte ovemmental 6,064.95
Grant Fund JAG 2020 Departmental Support 6,064.95
Edward Byrne Justice Assistance Grant JAG 2020
To recognize revenue for 2020 JAG for the Sheriff Office.
�Eor.Aceountin !P.itr`. osesOt#1 , : ��';�..� ��:> ktts�ic? <'�"
� �• ..�^� .;� ..t�5.,:�`�zu,���'ae�.. �`.�r,'!x."�'3�.�.��$ ,.�?��
`�,.s��� �,: ,�av�..'."'�,.•<
De arttiient A Date
L::...�
FUND
DIV
Cdtin titlaei4pproval`
DR1CR
�Eor.Aceountin !P.itr`. osesOt#1 , : ��';�..� ��:> ktts�ic? <'�"
� �• ..�^� .;� ..t�5.,:�`�zu,���'ae�.. �`.�r,'!x."�'3�.�.��$ ,.�?��
`�,.s��� �,: ,�av�..'."'�,.•<
FUND
DIV
ACCT
DR1CR
ACCOUNT NAME
Increase Decrease
30000
00000000
48047400
CR
DO] - Justice Asst. - Byme
6,064.95
30000
289400
60500000
DR
Equipment & IT Enhancement
6,064.95
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 20121 -19.5
2/9/2021
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
Commissioner'
Court Non- Commissioners' Court - Non
Capital Fund capital Departmental Support 1,345.44
Commissioners'
Court Non- County Attorney - Non -
Capital Fund Capital Departmental Support 1,345.44
Commissioners' Court and County Attorne
Reallocation of funds to the appropriate departments account to purchase replacement chairs.
�thD�ate
nnP,a
._.. _ H 'l3/2021�i
(Dpitmgnt iproval
CounWris^AApprovals �... moi r ,s�sEDate .: r `.> ` is
FUND
DN
ACCT
DRICR
ACCOUNT NAME
Increase Decrease
06000
11000006
60500000
CR
Equipment& 1T Enhancements
1,345.44
06000
18000006
60360000
DR
Furniture
1,345.44
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 20121 - 19.6
It011n,34
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
Hotel Occupancy
Tax Fund Hotel Occupancy Tax Fund Departmental Support 10 300.00
Hotel Occupancy
Tax Fund Hotel Occu aucy Tax Fund Repair and Maintenance 10,300.00
Hotel Occupancy Tae Fund
Reallocation of fiords to the appropriate department's account to cover the increase cost for the Expo Parking Lot capital project
pw�
IDgpartment'Appr va ,�;;,: � :-�sas2 =<r,; IIate. ,Nar d��;�
'C� ,Apl
r,
1
FUND
DIV
ACCT
DRICR
ACCOUNT NAME
Increase
Decrease
11000
11002500
61130000
CR
contingency
10,300.00
11000
11002500
65400000
DR
Grounds Maintenance
10,300.00
r,
1
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 20121.19.7
2/9/2021
FUND DEPARTMENT DIVISION
CATEGORY DESCRIPTION
Increase Decrease
TJJD - SA Basic
Grant Fund Community Based
Salary and Wages
35.557.80
TJJD - SA Basic
Grant Fund Community Based
Benefits
20,355.30
Grant Fund TJJD - SA Basic Probation
Salaryand Wages
35,557.80
Grant Fund I TJJD - SA Basic Probation
Benefits
20,355.30
ACCOUNT NAME
Increase
Decrease
30000
312113
51610000
CR
Hourly Staff
35163.80
30000
312113
51990000
CR
Accrued Salary Wages
394.00
30000
312113
53100000
CR
Social Security
2,778.66
30000
312113
53101000
CR
Flex Benefit Admin Fee
55.75
30000
312113
53200000
CR
Retirement
5,620.87
30000
312113
53300000
CR
Emp Health Insurance
11466.00
30000
312113
53800000
Juvenile - TJJD Grants
Worker's Comp
Reallocation of funds to the appropriate department's account due to moving Class Code B1868-1 and Class Cade 2818-1 from TJJD - SA Basic Community Based Grant to TJJD - SA Basic
Probation Grant due to grant reporting, This budget amendment is moving the rest of the flinding after the January 29, 2021 payroll was posted to Division 312113.
M
IC Wad AP :t Date r
Bo'rAecountf-`g"""ases.0a1 � <.a�z,
�:"-;:.!���,:Z..'� `.^�:'s?'?��;. t+:cel
?..::..�.;.,,•-:tr,-,,;. �......
..:.� �-�.��,:� �.`'x� �y�� .,�����.�:� �usRr ,i.�:� , .
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase
Decrease
30000
312113
51610000
CR
Hourly Staff
35163.80
30000
312113
51990000
CR
Accrued Salary Wages
394.00
30000
312113
53100000
CR
Social Security
2,778.66
30000
312113
53101000
CR
Flex Benefit Admin Fee
55.75
30000
312113
53200000
CR
Retirement
5,620.87
30000
312113
53300000
CR
Emp Health Insurance
11466.00
30000
312113
53800000
CR
Worker's Comp
45.02
30000
312113
53900000
CR
Unemployment Insurance
20050
30000
312113
53990000
CR Accrued Employer Benefits
188.50
30000
312110
51610000
DR
Hourly Staff
35163.80
30000
312110
51990000
DR
Accrued Salary Wages
394.00
30000
312110
53100000
DR
Social Security
2,778.66
30000
312110
53101000
DR
Flex Benefit Admin Fee
55.75
30000
312110
53200000
DR
Retirement
5,620.87
30000
312110
53300000
DR
Emp Health Insurance
11.466.00
30000
312I10
53800000
DR
Worker's Comp
45.02
30000
312110
53900000
DR
Unemployment Insurance
200.50
30000
312110
53990000
DR
Accrued Employer Benefits
188.50
VOL/ , pg.
,e, I I
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 20121 -19.8
2/912021
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General
Permanent
Improvement Commissioner's Court -
Fund Capital Capital Outla881.92
General
Permanent
Improvement
Fund I Facilities Services - Capital Capital Outla881.92
General Permanent Improvement Fund
Reallocation of funds to the appropriate department's account to cover the increase cost for CIP #21-512: Cabinet Table Saw for Facilities Services. This project was approved for $11,000 for FY
21.
en� Date
R.
HIS
FUND
DIV
ACCT
DRICR
ACCOUNT NAME Increase Decrease
45000
63110001
80286000
CR
Equipment - Other 881.92
45000
63170001
80286000
DR
Equipment -Other 881.92
HIS
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 20121.19.9
9ionrnl
FUND DEPARTMENT DIVISION
CATEGORY DESCRIPTION
Increase Decrease
General Fund Commissioners' Court Contingency
De artmentaI Support
300,000.00
General Fund
Other Financing Sources
300,000.00
Commissioners'
Court Non -
Capital Fund
Other Financing Sources
300,000.00
Commissioners'
Court Non -
Ca ital Fund I County Jud -Non-Capital
Departmental Support
50 000.00
Commissioners'
Court Non -
Capital Fund I County Jud - Non -Capital
Contractual Services
250 000.00
61130000
CR
Contingency
300,000.00
01000
00000000
91I26000
DR
Transfer to Comm. Court - Non Capital
300,000.00
06000
00000000
49028000
CR
Transfer from General Fund
300,000.00
06000
10000006
60600000
DR
Office Supplies
50,000.00
06000
10000006
71025000
DR
Contract Services
250,000.00
Commissioners' Court and County Judge
Reallocation offunds to the appropriate de artmenfs account to provide funding for the COVID-19 Vaccine HUB.
!Dep aFtmenbApproval �' cDate , a
7
FP
P_Ptova
FUND
DIV
ACCT
DRICR
ACCOUNT NAME
Increase Decrease
01000
11001500
61130000
CR
Contingency
300,000.00
01000
00000000
91I26000
DR
Transfer to Comm. Court - Non Capital
300,000.00
06000
00000000
49028000
CR
Transfer from General Fund
300,000.00
06000
10000006
60600000
DR
Office Supplies
50,000.00
06000
10000006
71025000
DR
Contract Services
250,000.00
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: 02/0912021
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Exposition Complex Hall, Allen Change of Status
Juvenile Detention Burns, DeAvia
Change of Status
Clark, Savannah
Change of Status
Jackson, Idaysia
Change of Status
Johnson, Erica
Change of Status
Reyna, Jasmine
Change of Status
Smith, Timmy
Change of Status
Taylor, Catria
Change of Status
Juvenile — Community Mental Correa, Itzel Change of Status
Ford, Kymeicko Change of Status
Juvenile Services — Probation Pennington, Shawn
Change of Status
Sheriffs Office — Jail Bengs, Marshall
Change of Status
Pedersen, Zane
Change of Status
Smith, Emilee
Change of Status
Telsede, Erika
Change of Status
TJJD — SA Basic Court McCloud, Travis
Change of Status
Approved in Commissioners' Court 02109/2021:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
1
Personnel Change of Status
( Feb 4, 2021 )
Commissioners' Court Date:
Department Submitting Information:
Purpose of Submissions:
02-09-2021
Human Resources
Consider and Take Action on Change
Employment
Department Name: .,-
Employee Name
T
Separations
Depai tmenE Name
'Employ&Name
Sheriff Office - Jail
Tankersley, Jordan
Administration
T
Approved in Commissioners' Court:
County Judge's or Commissioner's Signature
(This Copy to be attached to minutes)
Vol. -ter. L I