HomeMy WebLinkAbout2020-11-03 10:00AM REGULAR MEETINGBRAZOS COUNTY
B RYAN, T EXAS
``'20 0CT 30 4 !0. 23
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON NOVEMBER 3, 2020 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag — Commissioner Cauley
2. Call for Citizen input and/or concerns
Consider and take action on agenda items 3-26:
3. Approval of the appointment of Tradd Mills to the Homeland Security Advisory
Committee. Term period - November 3, 2020 - March 31, 2021. He will replace Brian
Hilton who is retiring.
4. Request approval for Appointment of Reserve Investigators as required by Statute for
the Brazos County Attorney's Office by the County Attorney.
5. Request approval for the Issuance of a Certificate of Proficiency to a Qualified Retired
Law Enforcement Officer as required by Statute.
6. Acceptance of a $500.00 cash donation from Ogden Resource Corporation for
the Child Welfare Board in order to purchase holiday gifts for the children.
7. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County
Detention Center.
8. Request to wire transfer $3,036,550.92 to HHS C for Uniform Hospital Rate Increase
Program for participating hospital services from the Local Provider Participation Fund.
9. Request from the Sheriff's Office for a Payment Authorization in the amount of
$2,295.45 to McKesson Medical -Surgical Inc. for medical supplies. The three invoices
did not have an open PO in FY 20.
vol. 3aq Pg•34
10. Approval of the Fiscal Year 2021 - 2025 Brazos County, Texas, Five Year Capital
Improvement Program.
11. Request for funding for the Financial Software Capital Improvement Project in the
amount of $205,471.00.
12. Approval of Change Order #4 to Contract #18-139b with Oracle America in the amount
of $107,000 for additional work required for the budget module.
13. Request for funding for the Boonville Heritage Park Restroom Capital I mprovement
Project in the amount of $5,223.00. , -
14. Approval of Amendment #2 to Contract #17-049 with Treanor HL for the expansion of
the Juvenile Justice Center in the amount of $88,000 due to unforeseen delays in
construction.
15. Award of B I D #21-056 Asphalt, Oils, & Emulsions. Recommended Award: Ergon
Asphalt & Emulsions (Lines 1 & 2) and Cleveland Asphalt Products (Line 3).
16. Renewal of Contract #21-017R for Truck Scale Maintenance with Aabbott-Michelli
Technologies, Inc.
17. Renewal of Contract #21-074R for Merchant Services with NCR Payment Solutions.
18. Request permission to enter private properties owned by Ed Froehling Builder, Inc.,
Darrel Welch, Kathy Jane Trimble, Nathan Ray McCann and Casey J. Moore for work
space for improvements that will be made to Merka Road. Sites are located in Precinct
2.
19. Approval of the Final Plat of Garrison Creek Subdivision Phase 1; 21 Lots; W.L. Ellis
Survey, A-117, Brazos County, Texas. Site is located in Precinct 2.
20. Approval of the Final Plat of Greenleaf Lane Subdivision (A Private Subdivision), Lots
1-2, Block 1, 6.576 Acres; Wesley Berryman Survey, A-79; Bryan ETJ, Brazos County,
Texas. Site is located in Precinct 2.
21. Approval of the Final Plat of Triple T Subdivision, Block 1, Lot 1; 1.96 Acres & 0.01
Acre of FM 2223 Right of Way Dedication; Green H. Coleman League No. 12, A-10;
City of Bryan ETJ, Brazos County, Texas. Site is located in Precinct 2.
22. Approval of the Treasurer's Report for August 2020.
23. Tax Refund Applications for the following:
Overpayments
• a. Shellie Kaiser -$18.30
• b. Larry & Beth Roach - $626.76
• c. Cheryl & Loyd Cowie -17.55
• d. Jane & Rex Cook - 35.98
• e. Jesse Obella, Jr. - $220.31
• f. Sergio Esquivel - $154.95
• g. Matthew & Marissa J oiner - $44.81
• h. Homed Frog Development LLC - $16.76
• i. CoreLogic - $376.28
• j. Gomez Hernandez - $69.90
• k. William & Lisa Morace - $57.65
• I. Vanderbilt Mortgage - $24.76
• m. Vanderbilt Mortgage - $103.57
• n. Jacqueline Foster - $25.15
i
• o. Dalys Weihausen - $31.03
• p. My BCS Home Real Estate Group - $39.81
• q. Running Oaks LLC - $88.87
• r. Sadler Electric - $87.71
• s. Southland Title - $86.00
• t. Juan Jose Rodriguez -$36.84
• u. John Ray Fine - $491.84
24. Budget Amendments.
Budget Amendments FY 20/215.1 - 5.5
25. Personnel Change of Status.
a. Personnel Action Forms
b. Employment & Separations
26. Payment of Claims.
27. Juvenile Director's report on detention population.
28. Sheriffs report on inmate population.
29. Announcement of interest items and possible future agenda topics.
30. Call for Citizen input and/or concerns
31. Adjourn.
\>oi. �� Pg. y\
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes 'of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the ,Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
Vol. 3,Dq— rr%g Lkq-
MINUTES
NOVEMBER 3, 2020
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
November 3, 2020 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Chuck Konderla, Commissioner of Precinct 2;
Nancy Berry, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk, Absent.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance
- U.S. and Texas Flag — Commissioner Cauley
2. Call for Citizen input and/or concerns .
There was no citizen's input.
Consider and take action on agenda items 3-26:
3. Approval of the appointment of Tradd Mills to the Homeland Security Advisory
Committee. Term period - November 3, 2020 - March 31, 2021. He will replace Brian
Hilton who is retiring.
Vol. 3,;�`i pg.L� 3
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderia, Peters.
4. Request approval forAppointment of Reserve Investigators as required by Statute for
the Brazos County Attorney's Office by the County Attorney.
Judge Peters announced that Items 4 and 5 need to be tabled. Commissioner Berry
offered a motion to table Item 4 and Item 5. Commissioner Cauley seconded the
motion and it passed unanimously.
Motion: Table, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma
Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
5. Request approval for the Issuance of a Certificate of Proficiency to a Qualified Retired
Law Enforcement Officeras required by Statute.
This item was tabled. Please see the motion made under item 4.
6. Acceptance of a $500.00 cash donation from Ogden Resource Corporation for
the Child Welfare Board in order to purchase holiday gifts for the children.
Commissioner Cauley thanked those who donate through the Angel Tree programs that
provide children with gifts.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla,
Peters.
7. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County
Detention Center.
A copy of the donation forms is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
8. Request to wire transfer $3,036,550.92 to HHSC for Uniform Hospital Rate Increase
Program for participating hospital services from the Local Provider Participation Fund.
A copy of the affidavit of abstention for Commissioner Konderla is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Abstain: Konderla.
9. Request from the Sheriff's Office for a Payment Authorization in the amount of
$2,295.45 to McKesson Medical -Surgical Inc. for medical supplies. The three invoices
did not have an open PO in FY 20.
Vol. PJ• ��
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla,
Peters.
10. Approval of the Fiscal Year 2021 - 2025 Brazos County, Texas, Five Year Capital
Improvement Program.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla,
Peters.
11. Request for funding for the Financial Software Capital Improvement Project in the
amount of $205,471.00.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
12. Approval of Change Order #4 to Contract #18-139b with Oracle America in the amount
of $107,000 for additional work required for the budget module.
A copy of the change order is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
13. Request for funding for the Boonville Heritage Park Restroom Capital Improvement
Project in the amount of $5,223.00.
Commissioner Berry asked what specifically is being done.
Purchasing Agent Charles Wendt explained the work entailed improvements to the soil
around the restrooms.
Budget Officer Irene Jett added that the funds for this project were budgeted in FY 20,
but the project was not completed. The funds have been rolled forward to FY 21.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
14. Approval of Amendment #2 to Contract #17-049 with Treanor HL for the expansion of
the Juvenile Justice Center in the amount of $88,000 due to unforeseen delays in
construction.
A copy of the amended contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
15. Award of BID #21-056 Asphalt, Oils, & Emulsions. Recommended Award: Ergon
vol. _,3�._ fig. 45
Asphalt & Emulsions (Lines 1 & 2) and Cleveland Asphalt Products (Line 3).
The Court voted unanimously to accept the recommendation of the Purchasing Agent
and awarded Bid Contract #21-056 Asphalt, Oils & Emulsions as stated above. A copy
of the bid tabulation and contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
16. Renewal of Contract #21-017R for Truck Scale Maintenance with Aabbott-Michelli
Technologies, Inc.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
17. Renewal of Contract #21-074R for Merchant Services with NCR Payment Solutions.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla,
Peters.
18. Request permission to enter private properties owned by Ed Froehling Builder, Inc.,
Darrel Welch, Kathy Jane Trimble, Nathan Ray McCann and Casey J. Moore for work
space for improvements that will be made to Merka Road. Sites are located in Precinct
2.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla,
Peters.
19. Approval of the Final Plat of Garrison Creek Subdivision Phase 1; 21 Lots; W.L. Ellis
Survey, A-117, Brazos County, Texas. Site is located in Precinct 2.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla,
Peters.
20. Approval of the Final Plat of Greenleaf Lane Subdivision (A Private Subdivision), Lots
1-2, Block 1, 6.576 Acres; Wesley Berryman Survey, A-79; Bryan ETJ, Brazos County,
Texas. Site is located in Precinct 2.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Kondeda,
Vol. 3Qq pg..
Peters.
21. Approval of the Final Plat of Triple T Subdivision, Block 1, Lot 1; 1.96 Acres & 0.01
Acre of FM 2223 Right of Way Dedication; Green H. Coleman League No. 12, A-10;
City of Bryan ETJ, Brazos County, Texas. Site is located in Precinct 2.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla,
Peters.
22. Approval of the Treasurer's Report for August 2020.
The Court voted unanimously to receive, approve and order filed as submitted the
Treasurer's report for August 2020. A copy is attached and made a part of these
minutes.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
23. Tax Refund Applications for the following:
Overpayments
• a. Shellie Kaiser -$18.30
• b. Lary & Beth Roach - $626.76
• c. Cheryl & Loyd Cowie -17.55
• d. Jane & Rex Cook - 35.98
• e. Jesse Obella, Jr. - $220.31
• f. Sergio Esquivel - $154.95
• g. Matthew & Marissa Joiner - $44.81
• h. Horned Frog Development LLC - $16.76
• i. CoreLogic - $376.28
• j. Gomez Hernandez - $69.90
• k. William & Lisa Morace - $57.65
• I. Vanderbilt Mortgage - $24.76
• m. Vanderbilt Mortgage - $103.57
• n. Jacqueline Foster - $25.15
• o. Dalys Weihausen - $31.03
• p. My BCS Home Real Estate Group - $39.81
• q. Running Oaks LLC - $88.87
• r. Sadler Electric - $87.71
• s. Southland Title - $86.00
• t. Juan Jose Rodriguez - $36.84
• u. John Ray Fine - $491.84
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderia, Peters.
Vol. Pg. 47
24. Budget Amendments.
Budget Amendments FY 20/21 5.1 - 5.5
5.1 Reallocate funds for Purchasing Department.
5.2 Reallocate funds for Hotel Occupancy Tax Fund.
5.3 Reallocate funds for Sheriff's Office - NRA Grant Fund.
5.4 Transfer funds from General Capital Projects to Boonville Heritage Park.
5.5 Transfer funds from General Capital Projects to Auditor - Capital Fund.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
25. Personnel Change of Status.
a. Personnel Action Forms
b. Employment & Separations
Judge Peters stated that the personnel action form for Ernesto Rodriguez with Road
and Bridge should be removed. Commissioner Cauley made a motion to approve the
attached personnel requests with the exception of Ernesto Rodriguez, Commissioner
Berry seconded the motion and it passed unanimously.
A copy of the Personnel Change of Status requests is attached.
Motion: Approve w/ Conditions, Moved by Commissioner Irma Cauley, Seconded by
Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla,
Peters.
26. Payment of Claims.
Claims
8103810-8103958
9000795-9000837
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Bevy, Cauley, Kondeda, Peters.
27. Juvenile Director's report on detention population.
Juvenile Director Linda Ricketson reported there are 17 juveniles in the detention center,
12 are male and 5 are female, and 30 have electronic monitors. There are 8 new youth in
isolation as per medical protocol for new intakes.
28. Sheriff's report on inmate population.
Sheriff Chris Kirk stated there were 521 inmates in jail, 460 inmates are male and 61 are
female, 33 have electronic monitors and 7 are pending for monitors. Sheriff Kirk
reported there are 0 inmates positive for COVI D-19 and 1 inmate is in quarantine.
There are 5 staff members positive for COVI D-19 and 4 are in quarantine.
29. Announcement of interest items and possible future agenda topics.
Commissioner Konderla urged anyone who may have information or know the
whereabouts of Jacob Christopher Flemming to contact the Bryan Police Department or
his family.
Commissioner Berry reminded employees that open enrollment has started and
everyone should log into Oracle to update their information. She also announced that
today is Election Day and voting is taking place on the first floor.
30. Call for Citizen input and/or concerns
There was no citizen's input.
31. Adjourn.
I. _ Pg G
The foregoing minutes of the Commissioners Court Meeting held November 3, 2020
have been examined and are approved in open Court this 8th day of December 2020,
in Bryan, Brazos County, Texas.
Duane Peters teve Aldrich
County Judge Commissioner, Precinct 1
Russ Ford
Commissioner, Precinct 2
Irma Cauley
Commissioner, Precinct 4
Attest:
Karen McQueen
County Clerk
Nancy Berry
Commissioner, Precinct 3
���90 pg® 50
BRAZOS COUNTY
COMMISSIONER'S COURT
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BRAZOS COUNTY, TEXAS
ACCEPTANCE OF DONATED/AWARDED PROPERTY
t .DONATION OF COUNTY PROPERTY
Date -10128/2020. . .
QAcceptance of Donated/Awarded Property [jDonation of CountyProperty
(Awarded property requires signed court documentation)
E]Acceptance ofDonated Inmate Properly
(Requires signed inmate documentation—NO VALUE ASSESSED)
Item.Description: Cash Donation
Please provide all information requested below as applicable to the property being accepted or donated, Forms containing any blank
,fields will be. returned for completion.
Maker Model: Year: SNNIN #:
Functional Non -Functional. Explain.ifNon-Functional
Additional Degcriptionadormation: Donation from Ogden Resource Corp to be used for holiday gifts for
the children in can; of the DFPS.
Estimated Value: $ 500.00
:. I certify that the above-mentioned item has been donated:or awarded to Brazos County.- This item has been received in good faith and upon
approval by Commissioner's Court will become a part, of the General Fixed Asset Account -of Brazos County. The determination to accept or
reject:the donation will be made at. the. sole discretions of Commissioners Court based upon such things as usefulness,'projected operating;
maintenance and insurance costs.
.Requesting Department: Child Welfare Board
Department Name Autho ' ed Iiinature
Organization Receiving Donated Property:
Authorized Signature
-Ap �~ ed-—•ommission------- On — � ---�y o f��� ------ ----
Commissioners Court Approval
•
OLPg.
BRAZOS COUNTY, TEXAS
ACCEPTANCE OF DONATED/AWARDED PROPERTY
DONATION OF COUNTY PROPERTY
Date: 10124/20
Acceptance of Donatc&Awarded Property E] Donation of County Property
(Awarded property requires signed court documentation)
nV Acceptance of Donated Inmate Property
(Requires signed inmate documentation s NO VALUE ASSESSED)
Item Description:
Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank
fields will be returned for completion.
Make: Model: Year: SNNIN #:
Functional Non -Functional. Explain if Non -Functional
Additional Description/Information: Clothing, Jewelery, Electronics and other Mise items left by inmates
leaving the Brazos County Detention Center in the month of August 2020.
Estimated Value: -
Acceptance oCDonated Property
Check the appropriate account based on
estimated value of property being accepted:
F1 61235000 (Donation -Other)*
F1 60010000 (No Asset Tag - Under $500)
n 67010000 (M inor Property - $500 - $4999)
❑ 80010000 (Capital Property -Over 55000)
Check the appropriate entity property being
donated to:
Government Entity: Brazos County Sherlft's 1
Organization Name -
Other (Due to Statuatory
requirements prior approval
is required by Purchasing: Organization Nam
"Vol"1mn — v...cr Wccvwrrr vJsJavao Is ra oc wscu vlrr.rior casn/cnecKjairas aonarea ro Krazos t.ou►iry.
1 certify that the above-mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon
approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or
reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating,
maintenance and insurance costs.
Requesting Department: Brazos County Sheriffs Office
Department Name Authorized Signature
Organization Receiving Donated Property: f%k11`-
Authorized Signature
roved b issioners ourt on this
Commissioners Court pproval
r BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility ___9
JAIL ID#: 314311 SO#:107020
This is to advise you, BOSLEY, TERRANCE QUINN, that the Brazos County Office of the Sheriff will
grant you a period of one week (five working days) to have anyone of .your choice to pickup and/or
receive any and all property that you have accumulated during your time incarcerated in the Brazos
County Detention Center. In the event that no one has picked up your property after the expiration of one
week (five working days), any and all property will be donated to the Brazos County Sheriff and disposed
of to the person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your
property will not be released to any one other than the person you designate to pick it up, and can
be picked up from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd.
Bryan, TX 77803. To avoid long wait times schedule the icku 24 hours in advance),
LIST OF PROPERTY
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5) 10)
Signature of Inmate: ✓ Date: �t�' ��',ime;
Signature of Jailer: �, / �?aDate: / %-OTime:
Property disposed by: !( Date: Time:
Person designated toick up pro erty:
Name: Y SA-Ct LL,)a
Address: 3 C)4 1S. *
YC\A ac-p—
Telephone: C 61 At Gl I (D bf �
Signature of Officer Releasing Property Date:
1 Signature of Person Pick up Property
(Include a copy of the person's identification that is picking up the property)
Fort: 1825 Inmate property t]isptriition
v®L Pry_
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JAIL ID#: 312520
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility
SON: 128221
This is to advise you, ERWIN, JOSHUA DALTON, that the Brazos County Office of the Sheriff will
grant you a period of one week (five working days) to have anyone of your choice to pickup and/or
receive any and all property that you have accumulated during your time incarcerated in the Brazos
County Detention Center. In the event that no one has picked up your property after the expiration of one
week (five working days), any and all property will be donated to the Brazos County Sheriff and disposed
of to the person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your
property will not be released to any one other than the person you designate to pick it up, and can
be picked up from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd.
Bryan, TX 77803. To avoid Ione wait times schedule the pickup (24 hours in advance).
LIST OF PROPERTY
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Signature of Inmate:
ate• Time:
Signature of Jailer. 6'�W ��% Date: Time:
me:
Property disposed by: Date: Time:
Person desig ated to ick. up property:,
Name:
Address:
_lAcS C 7-7 Jf, _Z -
Telephone: Telephone:
Signature of Officer Releasing Property Date:
Signature of Person Pick up Property Date:
(Include a copy of the person's identification that is picking up the property)
Form: 1825 Inmate Property Disposition
Vol. pg. -,5(e
JAIL ID#: 312381
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility 4//7f- 7, a
SO* 120806
This is to advise you, ELLISON, XZAVIER DEMOND, that the Brazos County Office of the Sheriff will
grant you a period of one week (five working days) to have anyone of your choice to pickup and/or
receive any and all property that you have accumulated during your time incarcerated in the Brazos
County Detention Center. In the event that no one has picked up your property after the expiration of one
week (five working days), any and all property will be donated to the Brazos County Sheriff and disposed
of to the person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your
property will not be released to any one other than the person you designate to pick it up, and can
be picked up. from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd.
Bryan, TX 77803. To avoid Ions wait times schedule the „pickun (24 hours in advance).
LIST OF PROPERTY
1)X IXblu c�,ti S iX IR& 5twfi 6)
2) ll' -4 r Z,� /- 6,,. 7)
3) r (x l l�
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Signature of Inmate: r Date: Time:
Sig'
nnature of Jailer:Time:
Property disposed by: Date: Time:
Person designated to pick up props�' :
Name: -eSkce . I-- -,-a1
Address:
Telephone:
Signature of Officer Releasing Property Date:
Jul
Signature of Person Pick up Property Date:
(Include a copy of the person's identification that is picking up the property)
Form: 2825 Inmate Property Disposition
De
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility _8/5/20_,
JAIL ID#: 311046 SO#: 56209
This is to advise you, SANCHEZ, ELVIRA CADENA, that the Brazos County Office of the Sheriff will
grant you a period of one week (five working days) to haveanyone of your choice to pick up and/or
receive any and all property that you have accumulated during your time incarcerated in the Brazos
County Detention Center. In the event that no one has picked up your property after the expiration of one
week (five working days), any and all property will be donated to the Brazos County Sheriff and disposed
of to the person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your
property will not be released to anyone other than the person you designate to pick it up, and can
be picked up from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd.
Bryan, TX 77803. To avoid long wait times schedule the Pickup (24 hours in advance .,
LIST OF PROPERTY
1) C%I.L, wIA., . s� ae s _
2)
3)
4)
Signature of Inmate:
6)
7)
8)
9)
10)
8/5/20 Time: 0600
Signature of Jailer: A Date -8/5/20 Time:-0600–
Signature
ime:0600
Property disposed by;
Date: Time:
Person designated to pick up, property
Name: �' .+ a 1LG� Gr-��L �,
Address: x Set NQ( C
C
403
Telephone: C� LI Cf _ S
Signature of Officer Releasing Property Date:
Signature of Person Pick up Property Date:
(Include a copy of the person's identification that is picking up the property)
Form: 1825 Inmate Property Disposition
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility S!/S/z as
JAIL ID#: 313089 SO#: 131327
f•:
ow,
y„!
This is to advise you, CRAWFORD, ROBERT MICHAEL, that the Brazos County Office of the Sheriff
will grant you a period of one week (five working days) to have anyone of your choice to pickup and/or
receive any and all property that you have accumulated during your time incarcerated in the Brazos
County Detention Center. In the event that no one has picked up your property after the expiration of one
week (five working days), any .and all property will be donated to the Brazos County Sheriff and disposed
of to the person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your
property will not be released to any one other than the person you designate to pick it up, and can
be picked up from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd.
Bryan, TX 77803. To avoid Iona wait times schedule the vickuD (24 hours in advance).
LIST OF PROPERTY
r
lofNa S lee -✓e
2 / f x Via„ S�� aS
3)
4)1.-
5)
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10) [ pAe,n tpr,.6 k is a i
l r --x (l.,a.4.,: rh �1's
Signature of Inmate:
Date• � ��fj Time,.
Signature of Jailer. /2 Date: 9 � Time:
Property disposed by: Date: Time:
Person
Name:
Address
designted to ick up ro Frty:
Telephone:
Signature of Officer Releasing Property Date:
Signature of Person Pick up Property
Date:
(Include a copy of the person's identification that is picking up the property)
Form, 1825 inmate Property Disposition , Vol.
o e�� P .
I T�
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility _8/5/20
JAIL ID#: 309341 SO#: 54399
This is to advise you, GONZALES, MINNIE, that the Brazos County. Office of the Sheriff will grant you
a period of one week (five working days) to have anyone of your choice to pick up and/or receive any and
all property that you have accumulated during your time incarcerated in the Brazos County Detention
Center. In the event that no one has picked up your property after the expiration of one week (five
working days), any and all property will be donated to the Brazos County Sheriff and disposed of to the
person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your property wal
not be released to anyone other than the person you designate to pick it up, and can be picked up
from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd. Bryan, TX
77803. To avoid lona wait times schedule the pickup (24 hours in advance).
1)
` 3)
r 4)
5)0ef,E s�•
LIST OF PROPERTY
6) 10,►�
8)
9)
10)
Signature of Inmate: "i. Date: -8/5/20 Time _0600 .
Signature of .sailer: , �. /[}� Date:�8/5/20 � Time: 0600
Property disposed by: Date: Time:
Person designated to pick up property:
Name: -JCNS Ila I
Address: `�� 1�CtiU 1 C(Ct Gj
a '
Telephone: �' ?
Signature of Officer Releasing Property We:
Signature of Person Pick up Property Date:
(Include a copy of the person's identification that is picking up the property)
Farm: IBZS Inmate Property Disposition
09. --��® Pg. 0
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility 8/5/20_
JAIL ID#: 312004 SO#: 106817
This is to advise you, EVANS, TABITHA AMBORSIA, that the Brazos County Office of the Sheriff will
grant you a period of one week (five working days) to have anyone of your choice to pick up and/or
receive any and all property that you have accumulated during your time incarcerated in the Brazos
County Detention Center. In the event that no one has picked up your property after the expiration of one
week (five working days), any and all property will be donated to the Brazos County Sheriff and disposed
of to the person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your
property will not be released to anyone other than the person you designate to pick it up, and can
be picked up from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd.
Bryan, TX 77803. To avoid long wait times schedule the nickua (24 hours in advance)
LIST OF PROPERTY
6)�.,A,
ofrrr
r
9)__r
Signature of Inmate: `' 'Qdh%&6date:-8/5/20— Time: -0600
Signature of Jailer: Date: -8/5/20 Time: 0600
Property disposed by: Date:—Time:
Person designated to pick up property:
Name:
Address:
Telephone:.
Signature of Officer Releasing Property Date:
Signature of Person Pick up PropertyDate:
(Include a copy of the person's identification that is picking up the property.)
Form: 182S Inmate Property Disposition r
Vol.. Pg,
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility „8/5/20
JAIL ID#: 310716 SO#:113601
This is to advise you, LIGGINS, KLESIA GLENELL, that the Brazos County Office of the Sheriff will
grant you a period of one week (five working days) to have anyone of your choice to pick up and/or
receive any and all property that you have accumulated during your time incarcerated in the Brazos
County Detention Center. In the event that no one has picked up your property after the expiration of one
week (five working days), any and all property will be donated to. the Brazos County Sheriff and disposed
of to the person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your
property will not be released to anyone other than the person you designate to pick it up, and can
be picked -up from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd.
Bryan, TX 77803. To avoid lona wait times schedule the nickut) (24 hours in advance).
l) - )
2)ak d- eA%Pft
.3
LIST OF PROPERTY
.91
7) 510 a%4r
IV
.�
9 It 1 •
10 Ftp
r
Signature of Inmate: '�'
� /� Date: 815/20 Time: 0600
Signature of Jailer:�L Date:_8/5/20 Time:-0600—
Property
ime:0600
Property disposed by: Date: Time:
Person designa ed to Pic t up property:
Name: V r S
Address: 1 (0- 0 ]
1� coNe.g � -f-,un )`X.
Telephone: C Z j 2` q 4 7 C % q Of 2-3
Signature of Officer Releasing Property Date:
Signature of Person Pick up Property Date:
(Include a copy of the person's identificatio
form: 1825 Inmate Property Disposition 3
i - va--
10/29/2020
Item Coversheet
0
DEPARTMENT: Budget Office
DATE OF COURT MEETING:
ITEM:
TO:
FROM:
DATE:
FISCAL IMPACT:
BUDGETED:
DOLLAR AMOUNT:
SOURCE OF FUNDS:
REQUIREMENTS:
ACTION REQUESTED OR
ALTERNATIVES:
BRAZOS COUNTY
BRYAN, TEXAS
NUMBER:
11/3/2020
Request to wire transfer $3,036,550.92 to HHSC for Uniform Hospital Rate Increase
Program for participating hospital services from the Local Provider Participation Fund.
Commissioners Court
Irene Jett
10/29/2020
False
False
$0.00
Brazos County Local Provider Participation Fund (LPPF Fund 1600)
Funds transfer must be set up using TexNet no later than close of business Thursday,
November 5, 2020 with a settlement date of Friday, November 6, 2020.
Request review and approval of intergovernmental transfer of funds.
ATTACHMENTS:
File Name Description
MRSA Central PGY4 Final Facility Breakout - UHRIP PGY 4
Brazos LPPF.pdf
Type
Backup Material
D
Duane Peters _3_ej n
County Judge Date
voi. Pg,(Q,3
httpsl/brazos.novusagenda.com/agendaweb/CoverSheet.aspx?ItemID=22126&MeetingID=1623 1/1
Funding Entity
Brazos County LPPF
Facility
College Station Medical Center
NPI
1467403477-
Final Non -Federal
Share Projected Amount,
November 020
'204 728 68=
Brazos County LPPF
Burleson Community Health Center
1750377289
.3 83ti42
Brazos County LPPF
Grimes St. Joseph Health Center
1154317774
Brazos County LPPF
Madison St. Joseph Health Center
1780731737
Brazos County LPPF
Scott & White College Station
1265772362
`r `, 928 543"55
Brazos County LPPF
St. Joseph Regional Health Center
19422949391;71;0
79fi 27'
.. .-. . >;
_.
„ ,. .Brazos=County, LPPF;iotaf!Non=Federal SHaie
?- - .. '.3;036;550192;
voi. _aaq pg. U4
AFFIDAVIT
TEXAS LOCAL GOVERNMENT CODE, CHAPTER 171
STATE OF TEXAS
COUNTY OF BRAZOS
BEFORE ME, the undersigned authority, on November 3, 2020 personally appeared
Chuck Konderla
who being duly sworn, deposes and says:
1. That he/she has a substantial interest in a business entity or real property. Oficial action taken by the
Commissioners Court of Brazos County, Texas concerning Agenda Item No. 8 of the Court
Agenda dated
11-03-20
described as Wire transfer of $3,036,550.92 to HHSC for Uniform Hospital
Rate Increase Program for hospital services from LPPF Fund , would have a special economic effect on that
business entity or a special economic effect on the value of the real property, that is distinguishable from the effect
on the public.
2. That the substantial interest is (check the following as is appropriate):
() a. Ownership of 10 percent or more of the voting stock or shares of the business entity or either
10 percent or more or $15,000 or more of the fair market value of the business entity; or
() b. Funds received by me from the business entity exceed 10 percent of my gross income for the
previous year; or
() c. An equitable or legal ownership in real property with a fair market value of $2,500 or more; or
() d. A person related in the first degree by either affinity or consanguinity to me has a substantial
interest as defined above; or
e. other To avoid a conflict of interest.
3. That I will abstain from participation in the matter referred to in Item 1 unless authorized by law.
SWORN TO AND SUBSCRIBED BEFORE ME this the✓' dday of NOV&%�MO?V
Notary Public in and for
The State of Texas
9EEd
ALLEGO STATE OF TEXASXP. 01/09/2023D 317026-8
Vol. ��,�.
Brazos County, Texas
Capital Improvement Program FY 2021
Department: Auditor Project Manager: Katie Conner
Project Title: Financial Software Project Sponsor:
Priority Number: 1.1
Start Date: 2017 Projected End Date: 2020
Submission Date: 2017
Type of Project: New Non -Capital or Capital: Capital: Item(s) over $5,000 each
Completed by:
Katie Conner
Department Name: Auditor
Quotes required with form, unless otherwise exempted.
VAU
Date:
o nated S6bse uent Years
Previous 'Funding FYear'i
Year 2
z Year 3 Year 4
-7
Year 5tTotal'e,
`"
A
�Woffy2&
"Y
S 2A9,959
1 $ 1,615,971
$
$
$
$
$ 4,085,330
rp-
Evaluation and selection of a financial software that Will support the activities and state mandates of Brazos County for the next 10-15,years. Project
includes RFP, selection, planning, implementation and review. Scope includes Budget, General Ledger,' Human Resources, Payroll, Purchasing,
Inventory, Work Orders, Timekeeping, Assets, Grant/Project Accounting, and Compliance. Estimates based on averages of proposals received by larger
counties for similar software. Amounts for Years 3-5 are expected increases In annual maintenance above the $50,000 we pay currently.
--pa,
The current software we are using for accounting and reporting was developed by Pentamation and implemented in Brazos County'in 1995. There was
y requesting an additional
an upgrade purchased and implemented in 2005 and �y'e_ are currently upgra de.. Pentanation morphed into Sungard and
Sungard has been purchased by FIS in 2015. While Sungard has not indicated when or if it will, stop supporting Finance Plus the most recent versions
released do not include substantial changes or functionality. This brings Into question how much time they intend to invest in the software in the future.
Additionally, they have developed a new software that they are more aggressively marketing.
4z -and CUf rentStat4s17ry
isto7-77
History stated in above box. Currently we are working with the Purchasing, Budget, Human Resources, Information Technology, County Treasurer, Risk
Manager, Road and Bridge and the Fleet Department to come up with the requirements we need. We are making a concerted effort to only require what
we are actually using now.
�N
0. 1-, A *�'_1�131`_4 �k' A6�",��
PIreo r6KVk6kddWh.and,0fi
00
-N 'k,�
n ��r
Description/Basis for Estimate:
FY 2021FY
2022
FY 2023
FY 2024
FY 2025
Software
$1,615,97f
Operating Budget Summary:
Operating Costs:
�W.
'M
Total Program Cost:
si $4_Ai5;9,T
al 1
11 ,
V
41 g
Divisions it
021;1000 1ims,971:00
Completed by:
Katie Conner
Department Name: Auditor
Quotes required with form, unless otherwise exempted.
VAU
Date:
`/ RACLE®
ORDERING DOCUMENT/EXHIBIT AMENDMENT FOUR
Customer Name: Brazos County Oracle America, Inc.
Customer Address: 200 South Texas Avenue, Suite 352 500 Oracle Parkway
Bryan, TX 77806 Redwood Shores, CA 94065
ORACLE CONTRACT INFORMATION
This ordering document/exhibit amendment four amends the ordering document and/or exhibit(s) listed below and all
ordering document/exhibit amendments thereto (the "ordering document') between you and Oracle America, Inc.
("Oracle").
The ordering document/exhibit is amended as follows:
A. AMENDMENT DETA 3.,S
1. Ordering document: US -8236239
You and Oracle hereby agree to amend the ordering document as follows:
a. Section A. SERVICES —Delete the Services table in its entirety and replace it with the following:
Fixed Price Services
Exhibit 1
$3,075,000.00
$0.00
$3,075,000.00
Fixed Price Services
ODA 1
$345,000:00
$0.00
($345,000.00)
Fixed Price Services
ODA 2
$93,000.00
$0.00
$93,000.00
Fixed Price Services
ODA 3
$0.00
$0.00
$0.00
Fixed .Price Services
ODA 4
$107,000.00
$0.00
$107,000.00
Total
$2,930,000:00
$0.00
$2,930,000.00
US-9052715-v010109-21AUG2019-maribmen-casalina-v2
Vol. 3_Q__�L P9• S1'�
Page 1 of 24
2. Exhibit: Exhibit 1
You and Oracle hereby agree to amend the exhibit as follows:
a. Under Section 1.A.1, Services, replace the Table completely with the Table below.
Oracle Financials
Fusion Financials Cloud Service (includes General Ledger,
Cloud
Subledger
Accounting, Accounts Payable, Payments, Accounts Receivable,
Cash
Management, and Assets), Fusion Automated Invoice Processing
Cloud.
Service, Fusion Web Center Forms Recognition Cloud Service,
Fusion
Expenses Cloud Service, Fusion Advanced Collections Cloud
Service
Oracle Procurement
Fusion Purchasing Cloud Service, Fusion Self Service
Cloud
Procurement
Cloud Service, Fusion Procurement Contracts Cloud Service,
Fusion Sourcing Cloud Service, Fusion. Supplier Portal Cloud
Service
Oracle Project Portfolio
Fusion Project Financials Cloud Service (includes Project Control
Management Cloud
and
Project Costing), Fusion Project Contract Billing Cloud Service,
Fusion Grants Management Cloud Service
GovSense Land
Work. Orders, Inventory Management, Fleet Management,
Management
Permitting. and Inspections (including cash receipting)
Oracle Human Capital
Human Capital Management ("HCM") Cloud Base, Recruiting
Management Cloud
Cloud,
("HCM Cloud")
Learning Cloud, Workforce Health and Safety Cloud,
Performance
Management Cloud, Workforce Compensation Cloud, Career
Development Cloud, Succession Planning and Talent Review
Cloud, Human Resource Help Desk Cloud, Payroll Cloud, Time
and Labor Cloud
Oracle Integration
No specific modules.
Cloud Service C'OIC")
US -9052715-v010109-21 AUG2019-maribmen-casalina-v2
Vol. 3 aq P9.
Page 2 of 24
Unlimited Product
Financials (Financials Cloud, Procurement Cloud, Project
Learning Subscriptions
Portfolio Management Cloud).
("UPLS")
HCM (Global Human Resources Cloud).
Enterprise Performance Management (Planning and Budgeting
Cloud Service)
Technical
Oracle Enterprise
EPM Operating Budget including Position Budgeting
Performance
EPM Capital Planning and Budgeting
Management Cloud
EPRCS Reporting
b. Under Section l.A, Services, update subsections 12 and 13 as follows: -
12. Replace entire section with the following:
This effort is to implement Oracle's Planning and Budgeting Cloud Service (PBCS) application for Brazos
County ("the County"), including the Operating Budget, Budget Requests, Position Planning, and the Capital
Budget. .
The following planning models are in -scope:
• Operating Budget — implement fund -level planning and consolidated reporting.
• Position Planning— implement planning of salaries and other compensation related elements by position.
• Capital Planning -implement planning of the capital investment projects and programs for the County.
The implementation of the planning models includes the deployment of the following Oracle software
components which are included in the PBCS licenses:
• Planning and Budgeting Cloud Service
.• Financial Reporting Studio
• Data Management
• Security and Migration
• Calculation Manager
• SmartView
This project will utilize a collaborative approach to solution deployment between County resources and Oracle
resources. Oracle will leverage its implementation methodology to provide the following items. Oracle will:
• Provide agendas for requirementsldesign-sessions
• Facilitate functional requirements and design workshops based on agenda topics
• Provide Application Design Document detailing the technical/ functional design of the solution, based
upon Oracle templates and public sector accelerators
US-9052715-v010109-21AUG2019-maribmen-casalina-v2
Page 3 of 24
Build standard dimensions (Scenario, Version, Year, Period, Entity and Account) using metadata flat
files provided by the County
• Create calculations in Calculation Manager
• County PBCS Application will include up to two (2) BSO cubes for Financials and Positions, and two
(2) ASO cubes for reporting
o BSO cubes (Block Storage Outline) will be used for data input forms and data integration
targets
o ASO cubes (Aggregate Storage Outline) will be used for reporting and analysis at aggregated
hierarchy members
The County application will include Position planning calculations utilizing the PS—Plan model.
Functionality includes:
o Calculate Compensation
o Allocate Position Costs
o Add Position
o Delete Position
o Transfer Position
o Close Position
o Mass Step Increase
o Cost of Living Adjustment
o Mass Pay Element Rate Change
o Position Search
o Add Pay Element
o Delete 'Pay Element
Operating Budget Planning
o Line item budget for revenue and expenditures
o Dimension structure will mirror chosen chart of account fields from Cloud ERP (Up to 10
dimensions)
o Expected dimensions for the County will include the standard six Oracle PBCS dimensions:
■ Entity
■ Account
■ Scenario
■ Version
■ Year
■ Period
o Up to 4 additional custom dimensions which may be configured for the County based on the
Agency chart of accounts. Examples of expected additional dimensions include:
■ Fund
• Program
■ Project
■ 'Requests (To support Budget Request process)
Capital Budget Planning
o Line item data input by project for multiple years
o Narrative entry by project
US -9052715-v0101 D9-21 AUG2019-ma rib men-casaaa-v2
Vol. 32� Pg.
Page 4 of 24
o Reports to support capital budget book
• Configure security for up to 50 users
• Develop up to 20 Input Forms, 2 Task Lists, and 10 Interactive Menus for Financial cube
• Develop up to 50 Input Forms for Position Planning cube
Security
• Configure security for up to 50 users for EPM
• The security build will be based upon a security template filled out by the County
Data Integration
• Oracle will load historical Actual and Budget financial data from Oracle Cloud ERP via the EPM data
integration tools and the County will validate data. The County is responsible for identifying accurate
reports to reconcile to and investigating and resolving any reconciling items.
• Current positions will be loaded as starting point for position budget
• Data Integration will be documented to allow for ongoing data load from Oracle Cloud ERP via flat file
on a scheduled basis for Actuals and Budget financial data
• A Line Item level data flat file will be configured via the EPM Data Integration component for the
purpose of integration back to Cloud ERP at the end of the budget cycle.
• Employee and position data will be loaded from flat files using the EPM data load utility and Planning
Import
• I fiull year of historical actuals and current year of Actuals will be loaded
• 1 historical years of budget data will be loaded from Cloud ERP via flat file
• If additional history is required, the metadata for historical years will be configured to allow County
resources to load and'validate additional years of history.
• Meta :Data will be maintained through flat file loads
Training
• Deliver End -User training documentation in Microsoft PowerPoint or Word format with hands on
activities
• Conduct up to 40 hours of train the trainer training on PBCS, SmartView and Reports
Reporting
• Develop up to 10 Reports using either Hyperion Financial Report's or SmartView as determined by the
project team during the design please.
Training on Narrative Reporting
Documentation
Provide the following documentation:
o Security Matrix and Guide
o Functional Administrator Guide with Screenshots including documentation on how to load
additional historical data (approximately 30 pages)
US -9052715-v010109-21 AUG2019-maribmen-casalina-v2
Page 5 of 24
o UAT scripts
o Deployment Checklist
Support
• One week of post go -live support is included. The County may contract separately with Oracle for
additional ongoing monthly support
Obligations — Brazos County
• The County will have subject matter experts available to support data mapping, cleansing, and validation
• The County will provide extracts from relevant data sources in the format specified by Oracle, and it is
assumed that the data is clean and accurate
• The County is responsible for any required data scrubbing cleansing of the data during data conversions
or data imports. The County recognizes that data transformation is a potentially high risk area of the
project.
• The County will participate in development checkpoints and user acceptance testing, under the direction
of Oracle.
• The County will provide sign -off for the following documents and milestones:
o Design Document
o Dimension Review
o User Acceptance Testing
o Training
o Go -Live
13. Intentionally Left Blank
c. Under Section LA, Services, update subsection 16 as follows:-
d. Section I.B. Deliverables. — Delete the Deliverables table in its entirety and replace it with the following:
US-9052715-v010109-21AUG2019-maribmen-casalina-v2
voi. a).2 P9. �a
Page 6 of 24
..
�.PV
d. Section I.B. Deliverables. — Delete the Deliverables table in its entirety and replace it with the following:
US-9052715-v010109-21AUG2019-maribmen-casalina-v2
voi. a).2 P9. �a
Page 6 of 24
US-9052715-v010109-21AUG2019-maribmen-casalina-v2
Vol. 3ay P
a.,3
Page 7 of 24
!Proj ect Design
Kickoff Meeting
The Kickoff Meeting Presentation
Oracle will have provided:
Presentation
is a document related to the
One (1) electronic copy of a
execution of the project kickoff. It
document detailed in the
will outline the project scope,
Deliverable Description Column
objectives, approach, schedule
to the left.
and organization.
Project Design
Project Management Plan
The Project Management Plan is
Oracle will have provided:
as document that defines the
One (1) electronic copy of a
governance approach for
document detailed in the
managing the project by
Deliverable Description Column
identifying how the project will be
to the left.
planned, executed, controlled,
monitored and reported on. This
will be constantly referred to as an
operating project guideline model
throughout the project lifecycle.
Project Design
Project Work Plan
The Project Work Plan (in
Oracle will have provided:
Microsoft Project format) is a
One (1) electronic copy of a
document that identifies the
document detailed in the
activities, tasks, the start and
Deliverable Description Column
estimated completion time for
to the left.
each task, dependencies and
resources.
Project Design
Technical Approach and
The Technical Approach and
Oracle will have provided:
Strategy Plan HCM and
Strategy Plan HCM and ERP is a
One (1) electronic copy of a
ERP
document that defines the strategy
document detailed in the
for addressing technical
Deliverable Description Column
requirements for the
to the left.
implementation for conversions
for HCM and ERP. The plan will
define the approach the team will
use to gather the data, integration
and security requirements.
Project Design
Technical Approach and
The Technical Approach and
Oracle will have provided:
Strategy Plan Interfaces
Strategy Plan Interfaces is a
One (1) electronic copy of a
document that defines the strategy
document detailed in the
for addressing technical
Deliverable Description Column
requirements for the
to the left.
implementation for GovSense
integrations. The plan will define
the approach the team will use to
gather the data, integration and
security requirements.
Project Design
Functional Design
The Functional Design Document
Oracle will have provided:
Docmmnt RC-%+Stream-1
M-Strearn 1-eorrtairts-th
US-9052715-v010109-21AUG2019-maribmen-casalina-v2
Vol. 3ay P
a.,3
Page 7 of 24
Project Design
Project Design
Project Design
Project Design
Project Design
Functional Design
Document HCM Stream 2
Functional Design
Document ERP Stream 1
Functional Design
Document ERP Stream 2
Technical Design
Document HCM Stream 1
Technical Design
U5-9052715-v010I09-21 AUo2019-maribmen-easalina-v2
configuration information for the
functionality that is in -scope for
the project for HCM Cloud Base,
Absence Cloud, Benefits Cloud,
Time & Labor Cloud, Payroll
Cloud, Recruiting Cloud, Human
Resource Help Desk Cloud, and
Workforce Health & Safety
Cloud. This will be based on
standard functionality.
The Functional Design Document
HCM Stream 2 contains the
configuration information for the
functionality that is in -scope for
the project for Learning Cloud,
Performance Management Cloud,
Career Development Cloud,
Succession Planning and Talent
Review Cloud, and Workforce
Compensation Cloud. This will be
based on standard functionality.
The Functional Design Document
ERP Stream 1 contains the
configuration information for the
functionality that is in -scope for
the project for Oracle Financials
Cloud and Oracle Procurement
Cloud. This will be based on
standard functionality.
The Functional Design Document
ERP Stream 2 contains the
configuration information for the
functionality that is in -scope for
the project for Oracle Project
Portfolio Management Cloud.
This will be based on standard
functionality.
The Technical Design Document
HCM Stream 1 contains the
detailed technical specifications
for custom data loads, integrations
and other extensions for HCM
conversions and FastFormulas.
The Technical Design Document
ERP Stream 1 contains the
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
Page 8 of 24
Project Design
Project Design
Project Design
Project Design
Project Design
Project Design
Technical Design
Document ERP Stream 2
Validation Strategy and
Plan
Stakeholder Assessment
Document
Organizational Change
Impact Assessment
Document
Colnlmtnication Plan
End User Support Plan
US -9052715-v010109-21 AUG2019-inaribmon-casalina-v2
detailed technical specifications
for custom data loads, integrations
and other extensions for Oracle
Financials Cloud and Oracle
Procurement Cloud Conversions
and GovSense integrations.
The Technical Design Document
ERP Stream 2 contains the
detailed technical specifications
for custom data loads, integrations
and other extensions for Oracle
Project Portfolio Management
The Validation Strategy and Plan
is a document that describes the
strategy for unit testing, end to
end testing, and User Acceptance
Testing ("UAT") of the system.
The Stakeholder Assessment
Document identifies the potential
impacts of the project on each
stakeholder group and key
messages for communications.
The Organizational Change
Impact Assessment Document
identifies the impact of business
process and configuration
decisions on the organization.
The Communication Plan is a
document that describes the
overall approach to
communication for the project,
including themes, key messages,
methods, process, roles and
responsibilities, effectiveness
measures, and the detailed plan
for -communication events.
The End User Support Plan is a
document that describes the
approaches to be used to support
end users, including self service
support solutions, processes, roles
and responsibilities, and
Vol. _ pg. !=
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
Ocie (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Page 9 of 24
Project Design
Configure
Configure
Configure
Training Plan
Configuration Validation
Summary Report HCM
Stream 1
Configuration Validation
Summary Report HCM
Stream 2
Configuration Validation
Summary Report ERP
Stream 1
The Training Plan is a document
that describes the curriculum,
training materials to be developed,
training development process, and
the training development roles and
The Configuration Validation
Summary Report HCM Stream 1
is a document that acknowledges
the scope of configurations
completed and the process used to
finalize the configuration
decisions, and identifies
significant potential impacts due
to major changes in expected
functionality for HCM Cloud
Base, Absence Cloud, Benefits
Cloud, Time & Labor Cloud,
Payroll Cloud, Recruiting Cloud,
Human Resource Help Desk
Cloud, Workforce Health &
Safety Cloud.
The Configuration Validation
m
Sumary Report HCM Stream 2
is a document that acknowledges
the scope of configurations
completed and the process used to
finalize the configuration
decisions, and identifies
significant potential impacts due
to major changes in expected
functionality for Learning Cloud,
Performance Management Cloud,
Career Development Cloud,
Succession Planning and Talent
Review Cloud, and Workforce
Compensation Cloud.
The Configuration Validation
Summary Report ERP Stream 1 is
a document that acknowledges the
scope of configuration completed
and the process used to finalize
the configuration decisions, and
identifies significant potential
impacts due to major changes in
expected functionality for Oracle
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed In the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of.a
document detailed in the
Deliverable Description Column
to the left.
US-9052715-v010109-21AUG2019-maribmen-casalina-v2 Page 10 of 24
!/a. 3 pg.
Configure
Configure
Configure
Configure
Configure
Configuration Validation
Summary Report ERP
Stream 2
Unit Tested Conversions
and Integrations HCM
Stream 1
Unit Tested Conversions
and Integrations ERP
Stream 1
Unit Tested Conversions
and Integrations ERP
Stream 2
Cutover Plan I -ICM Stream
1
US-9052715-vD 10109-2 ] AUG2019-marib men-=alina-v2
Financials Cloud and Oracle
Procurement Cloud.
The Configuration Validation
Summary Report ERP Stream 2 is
a document that acknowledges the
scope of configurations completed
and the process used to finalize
the configuration decisions, and
identifies significant potential
impacts due to major changes in
expected functionality for Oracle
Project Portfolio Management
Cloud,
The Unit Tested Conversions and
Interfaces HCM Stream 1
document provides test results of
the conversions and integrations
for HCM conversions,
The Unit Tested Conversions and
Interfaces ERP Stream 1
document provides test results of
the conversions and integrations.
for Oracle Financials Cloud and
Oracle Procurement Cloud
conversions, and GovSense
The Unit Tested Conversions and
Interfaces ERP Stream 2
document provides test results of
the conversions and integrations
for Oracle Project Portfolio
Management Cloud conversions.
The Cutover Plan HCM Stream 1
is a document that identifies key
cutover activities and tasks.
required for the move to
production following completion
of user acceptance testing for
HCM Cloud Base, Absence
Cloud, Benefits Cloud, Time &
Labor Cloud, Payroll Cloud,
Recruiting Cloud, Human
Resource Help Desk Cloud,
Worldorce Health & Safety
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
J
ocument detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Page 11 of 24
US-9052715-vo 10109-21AUG2419.maribmen-casalina-v2
Page 12 of 24
key dependencies and
responsibilities for both you and
Oracle and provides an initial
schedule.
Configure
Cutover Plan HCM Stream
The Cutover Plan HCM Stream 2
Oracle will have provided:
2
is a document that identifies key
One (1) electronic copy of a
cutover activities and tasks
document detailed in the
required for the move to
Deliverable Description Column
production following completion
to the left.
of user acceptance testing for
Learning Cloud, Performance
Management Cloud, Career
Development Cloud, Succession
Planning and Talent Review
Cloud, and Workforce
Compensation Cloud. This
document identifies key
dependencies and responsibilities
for both you and Oracle and
provides an initial schedule.
Configure
Cutover Plan ERP Stream 1
The Cutover Plan ERP Stream 1 is
Oracle will have provided:
a document that identifies Ivey
One (1) electronic copy of a
cutover activities and tasks
document detailed in the
required for the move to
Deliverable Description Column
production following completion
to the left.
of user acceptance testing for
Oracle Financials Cloud and
Oracle Procurement Cloud. This
document identifies key
dependencies and responsibilities
for both you and Oracle and
provides an initial schedule.
Configure
Cutover Plan ERP Stream 2
The Cutover Plan ERP Stream 2 is
Oracle will have provided:
a document that identifies key
One (1) electronic- copy of a
cutover activities and tasks
document detailed in the
required for the move to
Deliverable Description Cohimn
production following completion
to the left.
of user acceptance testing for
Oracle Project Portfolio
Management Cloud. This
document identifies key
dependencies and responsibilities
for both you and Oracle and
provides an initial schedule.
US-9052715-vo 10109-21AUG2419.maribmen-casalina-v2
Page 12 of 24
Configure
Configure
Configure
Configure
Configure
Validation
Train the Trainer Training
Materials HCM
Train the Trainer Training
Materials ERP
Course Overviews
Guided Learning Flows
Quick Reference Guides
Validation Phase Activity
Report HCM Stream 1
The Train the Trainer Training
Materials HCM are documents for
your trainers to build their -skills
and abilities in delivering and
facilitating in -classroom training
for HCM Absence ESS and MSS,
Time & Labor ESS and MSS,
Recruiting Hiring Managers and
Help Desk
The Train the Trainer Training
Materials ERP are documents for
your trainers to build their skills
and abilities in delivering and
facilitating in -classroom training
for Expense reports and Purchase
requisitions.
The Course Overviews are
presentations for each course that
describe specific business
processes, what is changing, how
the change will impact the
audience and the critical
application transactions.
The Guided Learning Flows are
recordings of transactions that
provide step-by-step process flow
information and may include
policy, procedure, and other
relevant process information.
The Quick Reference Guides are
documents that typically include
frequently -used information for
common transactions.
The Validation Phase Activity
Report HCM Stream 1 is a
document that summarizes the
unit test results of the in -scope
Configuration, Extension,.
Modification, Localization, and
Integration ("CEMLI")
development activities for HCM
Cloud Base, Absence Cloud,
Benefits Cloud, Time & Labor
Cloud, Payroll Cloud, Recruiting
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (l) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the -left.
Oracle will have provided:
Recordings as detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description .Column
to the left.
US-9052715-v010109-2]AUG2019-maribmen-casalina-v2 T Page 13 of 24
Vol. Pg. —22—
US-9052715-v010109-21A.U02019-maribmen-casalina-v2 Page 14 of 24
Vol. Pg g0
t
Desk Cloud, Workforce Health &
Safety Cloud. The report will
show the key scenarios tested
during unit testing, the detailed
steps to perform those tests and
the results of those tests.
Validation
Validation Phase Activity
The Validation Phase Activity
Oracle will have provided:
Report HCM Stream 2
Report HCM Stream 2 is a
One (1) electronic copy of a
document that summarizes the
document detailed in the
unit test results of the in -scope
Deliverable Description Column
CEMLI development activities for
to the left.
Learning Cloud, Performance
Management Cloud, Career
Development Cloud, Succession
Planning and Talent Review
Cloud, and Workforce
Compensation Cloud. The report
will show the key scenarios tested
during unit testing, the detailed
steps to perform those tests and
.the results of those tests.
Validation
Validation Phase Activity
The Validation Phase Activity
Oracle will have provided:
Report ERP Stream I
Report ERP Stream 1 is a
One (1) electronic copy of a
document that summarizes the
document detailed in the
unit test results of the in -scope
Deliverable Description Column
CEMLI development activities for
to the left.
Oracle Financials Cloud and
Oracle Procurement Cloud. The
report will show the key scenarios
tested during unit testing, the
detailed steps to perform those
tests and the results of those tests.
Validation
Validation Phase Activity
The Validation Phase Activity
Oracle will have provided:
Report ERP Stream 2
Report ERP Stream 2 is a
One (1) electronic copy of.a
document that summarizes the
document detailed in the
unit test results of the in -scope
Deliverable Description Column
CEMLI development activities for
to the left.
Oracle Project Portfolio
Management Cloud. The.report
will show the key scenarios tested
during unit testing, the detailed
steps to perform those tests and
the results of those tests.
Validation
End-To-E-nd Testing
The End -To -End Testing
Oracle will have provided:
Summary Report HCM
Summary Report HCM Stream 1
is document fling
One (1) electronic copy of a
treatn�
a det -
zlu�lrlreirt d�taiied� t1Te
US-9052715-v010109-21A.U02019-maribmen-casalina-v2 Page 14 of 24
Vol. Pg g0
Validation
Validation
Validation
End -To -End Testing
Summary Report HCM
Stream 2
End -To -End Testing
Summary Report ERP
Stream 1
End -To -End Testing
Summary Report ERP
Stream 2
Transition Train -the -Trainer
Training/End-User Training
Completion Document
HCM
US -9052715-v010109-21 AUG2019-marl bonen-canal in a -v2
To -End Test Results, remediation
of any identified deficiencies, and
agreed upon go forward steps
based on acceptance criteria in the
PMP for HCM Cloud Base,
Absence Cloud, Benefits Cloud,
Time & Labor Cloud, Payroll
Cloud, Recruiting Cloud, Human
Resource Help Desk Cloud,
Workforce Health & Safety
Cloud.
The End -To -End Testing
Summary Report HCM Stream 2
is a document detailing the End -
To -End Test Results, remediation
of any identified deficiencies, and
agreed upon go forward steps
based on acceptance criteria in the
PMP for Learning Cloud,
Performance Management Cloud,
Career Development Cloud,
Succession Planning and Talent
Review Cloud, and Workforce
Compensation Cloud
The End -To -End Testing
Summary Report ERP Stream 1 is
a document detailing the End -To -
End Test Results, remediation of
any identified deficiencies, and
agreed upon go forward steps
based on acceptance criteria in the
PMP for Oracle Financials Cloud
and Oracle Procurement Cloud.
The End -To -End Testing
Summary Report ERP Stream 2 is
a document detailing the End -To -
End Test Results, remediation of
any identified deficiencies, and
agreed upon go forward steps
based on acceptance criteria in the
PMP for Oracle Project Portfolio
Management Cloud.
The Train -the -Trainer
Training/End User Training
Completion Document HCM
provides a summary of the training
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have .provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Vol. 3 a pg. I
Page 15 of 24
Transition
Transition
Transition
Transition
Train -the -Trainer
Training/End-User Training
Completion Document ERP
Configured System in
Production Document
HCM Stream 1
Configured System in
Production Document
HCM Stream 2
Configured System in
Production Document ERP
Stream 1
Absence ESS and MSS, Time &
Labor ESS and MSS, Recruiting
Hiring Managers and Help Desk.
The Train -the -Trainer
Training/End User Training
Completion Document ERP
provides a summary of the training
provided by Oracle for Expense
reports and Purchase requisitions.
The Configured System in
Production Document HCM
Stream 1 provides the
configuration from the test
environment that has been
migrated to the production
environment for HCM Cloud
Base, Absence Cloud, Benefits
Cloud, Time & Labor Cloud,
Payroll Cloud, Recruiting Cloud,
Human Resource Help Desk
Cloud, Workforce Health &
Safety Cloud. This document
includes a Production Readiness
checklist that is to be completed
by Oracle.
The Configured System in
Production Document HCM
Stream 2 provides the
configuration from the test
environment that has been
migrated to the production
environment for Learning Cloud,
Performance Management CIoud,
Career Development Cloud,
Succession Planning and Talent
Review Cloud, and Workforce
Compensation Cloud. This
document includes a Production
Readiness checklist that is to be
completed by Oracle.
The Configured System in
Production Document ERP Stream
1 provides the configuration. from
the test environment that has been
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1.) electronic copy of a
document detailed in the
Deliverable Description Column
to the.left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
US-9052715-v010109-21AU02019-maribmen-caselina-v2 Page 16 of 24
Vol.2 �g �
Transition
UAT
UAT
Configured System in
Production Document ERP
Stream 2
Post Production Support
Completion Document
HCM Stream 1
Post Production Support
Completion Document
HCM Stream 2
US -9052715-v010109-21 AUG2019-tnaribraen-casaiina-v2
environment for Oracle Financials
Cloud and Oracle Procurement
Cloud. This document includes a
Production Readiness checklist
that is to be completed by Oracle.
The Configured System in
Production Document ERP Stream
2 provides the configuration from
the test environment that has been
migrated to the production
environment for Oracle Project
Portfolio Management. This
document includes a Production
Readiness checklist that is to be
completed by Oracle.
The Post Production Support
Completion Document HCM
.Stream l is a document that
outlines the high-level tasks that
were performed during the
completion of post -production
support for HCM Cloud Base,
Absence Cloud, Benefits Cloud,
Time & Labor Cloud, Payroll
Cloud, Recruiting Cloud, Human
Resource Help Desk Cloud,
Workforce Health & Safety
Cloud. To provide a smooth
support transition to your team,
this document will also include
details about the .tickets opened
during the Post -Production
Support period, current status of
the open and resolved tickets,
update logs and any service
requests ("SRs") opened against
Oracle to resolve those tickets.
The Post Production Support
Completion Document HCM
Stream 2 is a document that
outlines the high-level tasks that
were performed during the
completion of post -production
support for Learning Cloud,
Performance Management Cloud,
Career Development Cloud,
Succession Planniu and Talent
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
Oracle will have provided:
One (1) electronic copy of a
document detailed in the
Deliverable Description Column
to the left.
E
-� :f-
po.�
Page 17 of 24
IM
rNMIa
M INIMEW
Compensation Cloud. To provide
smooth support transition to
your team, this document will also
include details about the tickets
opened during the Post -
Production Support period,
current status of the open and
resolved tickets, update logs and
any SRs opened against Oracle to
resolve those tickets.
UAT
Post Production Support
The Post Production Support
Oracle will have provided:
Completion Document
Completion Document ERP
One (1) electronic copy of a
ERP Stream 1
Stream 1 is a document that
document detailed in the
outlines the high-level tasks that
Deliverable Description Column
were performed during the
to the left.
completion of post -production
support for Oracle Financials
Cloud and Oracle Procurement
Cloud. To provide a smooth
support transition to your team,
this document will also include
details about the tickets opened
during the Post -Production
Support period, current status of
the open and resolved tickets,
update logs and any SRs opened
against Oracle to resolve those
tickets.
UAT
Post Production Support
The Post Production Support
Oracle will have provided:
Completion Document
Completion Document ERP
One (1) electronic copy of a
ERP Stream 2
Stream 2 is a document that
document detailed in the
outlines the high-level tasks that
Deliverable Description Column
were performed during the
to the left.
completion of post -production
support far Oracle Project
Portfolio Management Cloud. To
provide a smooth support
transition to your team, this
document will also include details
about the tickets opened during
the Post -Production Support
period, current status of the open
and resolved tickets, update logs
and any SRs opened against
Oracle to resolve those tickets.
US -9052715-v010109-21 AUG2019-maribmen-casalina-v2
von. 3ca Pg_ �
Page 18 of 24
e. Section 2.A.6, PBCS and EPRCS Cloud Obligations - Delete the subsection entirely and replace it with the
following:
6.
US-9052715-vO10109-21AUG2019-maribinen-casalina-v2 Page 19 of 24
Vol. P', ..�.
1 �
Realization
Project Closure Report
The Project Closure Report is a
ewill naveprovided:
10ne
(Engagement Summary
document that summarizes key
1). electronic copy of a
Report)
findings, activities performed,
document detailed in the
lessons learned, recommendations,
Deliverable Description Column
and next steps at the end of the
to the left.
project.
Design
EPM Design Document
Design Document, and Milestone
Oracle will have provided:
Acceptance Certificate and Invoicing
One (1) electronic copy of a
Authorization signed by the Client.
document detailed in the
Deliverable Description Column
to the left.
Design
EPM Conference Room
Conference Room Pilot Scripts,
Oracle will have provided:
Pilot
Presentations and CRP Issue Log
One (1) electronic copy of a
with Resolution Status, and Milestone
document detailed in the
Acceptance Certificate and Invoicing
Authorization signed by the Client.
Deliverable Description Column
to the left.
Testing
EPM User Acceptance
User Acceptance Testing Scripts,
Oracle will have provided:
Testing
Presentations and UAT Issue Log
One (1) electronic copy of a
with Resolution Status, and Milestone
document detailed in the
Acceptance Certificate and Invoicing
Authorization signed by the Client.
Deliverable Description Column
to the left.
Training
EPM Train the Trainer
Training Materials, Delivery of train
Oracle will have provided:
the trainer class, and Milestone
One (1) electronic copy of a
Acceptance Certificate and Invoicing
document detailed in the
Authorization signed by the Client.
Deliverable Description Column
to the left.
Cutover
EPM Go -Live
Deployment Checklist, Milestone
Oracle will have provided:
Acceptance Certificate and Invoicing
One (1) electronic copy of a
Authorization signed by the Client
document detailed in the
agreeing that the environment is live.
Deliverable Description Column
to the left.
e. Section 2.A.6, PBCS and EPRCS Cloud Obligations - Delete the subsection entirely and replace it with the
following:
6.
US-9052715-vO10109-21AUG2019-maribinen-casalina-v2 Page 19 of 24
Vol. P', ..�.
• -Initial Data and Metadata files from Oracle Cloud ERP will be available within the first two weeks of
the project
• The County will use the prebuilt PS_Plan position planning model with up to 5 modifications.
• Financial cube within the application will be configured to mirror the chart of accounts from the Oracle
Cloud ERP GL
• County resources will be responsible for validating_ historical data and investigating any differences in
County source systems or reports.
• The County will define administrator(s) for EPM at the start of the project. The administrator(s) will
participate in the project in all stages and will be the focal point for administrator knowledge transfer
• At the conclusion of requirements and design, the project timeline and costs may be revisited based
upon more detailed information
• A design document will be created (approximately 30 pages), detailing the technical & functional design
of the solution
• Oracle will deliver end-user training documentation in Microsoft PowerPoint format up to 30 pages
• The County project manager will review deliverables within five (5) business days or as otherwise
agreed upon. The County will provide either (a). a written approval or (b) a list of deficiencies relating
to requirements agreed upon by both parties. Contractor will make reasonable efforts to resolve issues
and resubmit the deliverable for approval.
• The County understands that a portion of the work for this project will be done offsite.
• The County will provide metadata and hierarchies from Oracle Cloud ERP based on the timeline
Contractor defines and the strictures will not change after the delivery.
g. Section 4. Fees and Expenses, and Taxes., subsection A. — Delete the Deliverable Fee table in its entirety and
replace it with the following;
US -9052715-v010109-21 AUG2019-maribmen-casalina-v2
ti• •
Page 22 of 24
1
Month 1
Kickoff Meeting Presentation
$34,800.00
2
Month 3
Project Management Plan
$34,800.00
3
Month 4
Project Work Plan
$34,800.00
4
Month 11
Technical Approach and Strategy Plan HCM and ERP
$63,483.00
5
Month 12
Technical Approach and Strategy Plan Interfaces
$31,267.00
6
Month 13
Functional Design Document HCM Stream 1
$37,900.00
7
Monthl3
Functional Design Document HCM Stream 2
$9,475.00
8
Monthl3
Functional Design Document ERP Stream 1
$37,900.00
9
Month 14
Functional Design Document ERP Stream 2
$9,475.00
10
Month 11
Technical Design :Document HCM Stream 1
$42;638.00
11
Month 12
Technical Design Document ERP Stream 1
$42,637.00
12
Month 14
Technical Design Document ERP Stream 2
$9,475.00
1.3
Month 12
Configuration Validation Summary Report HCM Stream 1
$112,216.00
14
Month 13
Configuration Validation Summary Report HCM Stream 2
$28,054.00
15
th 11
Configuration Validation SummaryRtportERP Stteam 1
$112,215.00
US -9052715-v010109-21 AUG2019-maribmen-casalina-v2
ti• •
Page 22 of 24
16—
Month 14 —
Configuration Validation Summary Report ERP Stream 2
$28,053.00
17
Month 11
Unit Tested Conversions and Integrations HCM. Stream 1
$119,361.00
18
Month 15
Unit Tested Conversions and Integrations ERP Stream 1
$119,361.00
19
Month 15
Unit Tested Conversions and Integrations ERP Stream 2
$26,525.00
20
Month 16
Cutover Plan HCM Stream 1
$138,342.00
21
Month 16
Cutover Plan HCM Stream 2
$34,586.00
22
Month 13
Cutover Plan ERP Stream 1
$138,342.00
23
Month 13
Cutover Plan ERP Stream 2
$34,585.00
24
Month 14
Train the Trainer Training Materials HCM
$85,072.00
25
Month 13
Train the Trainer Training Materials ERP
$85,071.00
26
Month 12
Validation Phase Activity Report HCM Stream 1
$68,058.00
27
Month 12
Validation Phase Activity Report HCM Stream 2
$17,014.00
28
Month 13
Validation Phase Activity Report ERP Stream 1
$68,057.00
29
Month 13
Validation Phase Activity Report ERP Stream 2
$17,014.00
30
Month 16
End -To -End Testing Results Summary Report HCM Stream 1
$131,731.00
31
Month 16
End -To -End Testing Results Summary Report HCM Stream 2
$32,933.00
32
Month 13
End -To -End Testing Results Summary Report ERP Stream 1
$131,731.00
33
Month 14
End -To -End Testing Results Summary Report ERP Stream 2
$32,932.00
34
Month 14
Train -The -Trainer Training/End-User Training Completion
Document HCM
$155,384.00
35
Month 13
Train -The -Trainer Training/End-User Training Completion
Document ERP
$155,382.00
36
Month 20
Configured System in Production Document HCM Stream 1
$116,706.00
37
Month 18
Configured System in Production Document HCM Stream 2
$29,176.00
38
Month 14,
Configured System in Production Document ERP Stream 1
$116,705.00
39
Month 14
Configured System in Production Document ERP Stream 2
$29,176.00
40
Month 21
Post -Production Support Completion Document HCM Stream
$35,532.00
41
Month 18
Post -Production Support Completion Document HCM Stream
$8,883.00
42
Month 17
Post -Production Support Completion. Docuunent ERP Stream 1
$35,531.00
43
Month 17
Post -Production Support Completion Document ERP Stream 2
$8,882.00
44
Month 24
Project Closure Report (Engagement Summary Report)
$88,740.00
45
Month 21
EPM Design Document
$40,000.00
46
Month 21
EPM Conference Room Pilot
$40,000.00
47
Month 22
EPM User Acceptance Testing
$40,000.00
48
Month 23
EPM Train the Trainer
$40,000.00
49
Month 24
EPM Go -Live
$40,000.00
Total Fixed Fee
$2,930,000.00
US-9052715-v010109-21AUG2019-maribmen-casalina-v2
Page 23 of 24
h. Remove Appendix F: PBCS Configuration Details
B. ADDITIONAL TERMS
1. Order of Precedence.
In the event of any inconsistencies between the ordering document and this ordering document/exhibit amendment
one, this ordering document/exhibit amendment one shall take precedence.
2. Other.
Subject to the modifications herein, the ordering document and applicable exhibit(s) shall remain in full force and
effect.
This quote is valid through 31- L-2 hall be ome binding upon execution by you and acceptance by Oracle.
Brazos County Oracle America, Inc.
Authorized Signature: Signature:
Name: \�� r•+�_ 'Tr ��� Name:
Title: C\— pkZ /T S 'o- , Title:
Signature Date: [ Signature Date:
Ordering Document/Exhibit Amendment One Effective Date:
{To be completed by Oracle)
US-9052715-vo14109-21AZ7G2019-maribmen-casalina-v2Page 24 of 24
Vol. _ ___ Pg:
Brazos County, Texas
Capital Improvement Program FY 2021
Department: Commissioner's Court Project Manager:
Project Title: Boonville Heritage Park - Bathroom Project Sponsor:
Priority Number:
Start Date: 2019
Submission Date: 2011
Type of Project: New
Gary Arnold
Projected End Date: 2021
Non -Capital or Capital: Capital: Item(s) over $5,000 each .
Completed by: Nina Payne
Department Name: Budget Office
Quotes required with form, unless otherwise exempted.
Date: 10/2812020
Budget
§4 Una ro nated:Subse uent Ye; rs
Previous FundrQg
Year 1 <t ,r
Year 2 u Yeart3yy tYear4, tYear;5*
Totat fi ' ,
To=Date _..=_FY2020:2i;
-
"{ FY 2021=22 _. _:. FY;2U22 23 f;, F„:2023 2' f11�2024-25
< A Ca ital C st =)
$' `:. ” ,129,209,
$ 5,223
$ -
$ -
$ -
$ -
$ 134,432
_ _,. ,.
� q a §. ,� :t...;Descrr tfonandSco
Build a new ADA men and women'restroom at the Boonville Heritage Park for visitors and schools.
<O eiatin "EfFrciencIesand:Savtn s,:: "+ r ...K? , }
No bathroom onsite for visitors to use.
;., , NN Histo ':andiCurrenYStafus.h," '= ? Y.s.
Boonville Heritage Park, site of the original town plat of Boonville, Texas and first county seat of Brazos County: The Park will be open to tours for visitors
and schools, which the restrooms are a must.
.:r; .'.-. �-Pr" 4rarril3reakdo`wnandf0' eratin °Bud et,lm 'act "
meq,.
Description/Basis for Estimate: , —
—FY 2021
FY 2022 _
FY 2023
FY 2024_
FY 2025
Bathroom Construction
$5,223
Total Capital Cost: _��
$5223
Z' Vic. 50
~ T O
Operating Budget Summary_
- -- — -.r-- ----_...
Operating Costs.
t��= �,=r .�t �$6
_
-;E . ... �_��.�n'S0
U"N' Fes— -
'�.,�� ��-: ���:��$0
: 1 ' ° r$.`.
k1f. _ ��.... t ,>�.� 9
���. _z�
° r��,$5,223
TY .H'i�4
� i'k'l4'C�
Total Program Cost:
;'
.= .. , .:. - fi$0
`_ ._ ;6$0
$0
., „ ,$0
k 5.x Thls'Sechon:to.'Be:Cofn
7eted.b'. Ca'ltal:lm roverh6)irCon mitfee;Onl --�i 50
't..t_f,d
y eh t s ' +£ � 5
f ..
3`- . aF k
6311oD14 � �s80180000 x a 223 00';
A die
3
�.1..-
Completed by: Nina Payne
Department Name: Budget Office
Quotes required with form, unless otherwise exempted.
Date: 10/2812020
AMENDMENT TO 17-049 ARCHITECT FOR JUVENILE EXPANSION
THIS AMENDMENT TO 17-049 ARCHITECT FOR JUVENILE EXPANSION ("Amendment") is
entered into and effective this 3rd day of November 2020 ("Effective Date") by and between Brazos County
("Customer"), and TreanorHL. ("Contractor") each of which may alternatively be referred to herein as a
"Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning
as in the Agreement (as defined below) unless otherwise stated herein.
RECITALS
WHEREAS, the Parties entered into that certain original contract # 17-049 ("Agreement') for purposes of
TreanorHL to provide of the architect services; and
WHEREAS, the Parties desire to amend the scope of service and pricing as set forth in original contract
# 17-049.
AGREEMENT
NOW THEREFORE, in consideration of the above premises, and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend
the Agreement as follows:
1. Adding an additional fee of $88,000.00 (eighty-eight thousand dollars) due to additional time
required for construction, per the attached proposal and incorporated herein.
2. Conflict/No Other Modifications. In the event of a conflict between the terms of this Amendment
and the terms of the Agreement, this Amendment shall control. All other terms of the Agreement
shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their
authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of
which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of
execution of this. Amendment and shall be binding on all Parties hereto.
BRAZOSCOUNTY
Signa e
Name
Tit We
Date
TREANORHL
Signature
Andrew Pitts
Name
Principal
Title
11.02.2020
Date
Vol. pg. 90
TREANORHL
September 16, 2020
Wm. Charles Wendt
Purchasing Agent
Brazos County, Texas
200 S. Texas Ave, Ste. 352
Bryan, TX 77803
Re: Brazos County Juvenile Center
Request for Additional Services
Charles,
As we have discussed, the project schedule for construction has been impacted greatly with the current
pandemic and subsequent working conditions. Collier Construction had requested two hundred four (204) days
to the existing contract. As our office has reviewed this request, we have reduced the number of days. We
anticipate the current request to be approximately half this request, but the issue is still pending.
This current request is in addition to 235 days that have been previously approved by change order and other
approved Project Modification Proposals. This does not include the current 52 weather days that Collier is
claiming. The combination of these added days has extended the contract completion date almost one year
from the original schedule. While some of the original delays, weather, did not add unexpected time to our
office, the issues with the subsurface conditions and the recent COVID-19 delay has added unexpected time to
ourscope.
We are requesting an additional service amount of eighty-eight thousand dollars ($88,000.00.) This request is
only for the added time associated with half of the original added days (117 days) and the anticipated most
recent schedule change of 95 days or for an approximately 7 months. We, unfortunately, anticipate added
delays to this project based upon current events and discussions with the contractor.
We welcome the opportunity to discuss in detail this request at your convenience.
Sincerely,
T. Andrew Pitts AIA, OAA, LEED AP bd+c
PRINCIPAL
apitts@treanorhl.com
o 816.221.0900
c 785.766.5191
treanorhl.com
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Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 3614290 FAX (979) 3614293
October 21, 2020
Aabbott-Michelli Technologies, Inc
15050 West Drive
Houston, Texas 77053
Re: Renewal of Contract #11-017R far Truck Scale Maintenance for Brazos County.
Brazos County appreciates the quality work your company has provided and would like to exercise the
renewal option for Truck Scale Maintenance 21-017R, previously known as 19-06&
All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from
April 1, 2021 to March 31, 2022.
To accept. the renewal option, please F11 out the information and sign below. Return the signed
documents by email to sdubec@brazoscountytx.gov or fax to (979) 361-4293. Please then submit the
original signed documents and an updated Certificate of Insurance by mail to the address listed above.
Please return acceptance as soon as possible. If you have any questions, I may be reached at (979)
361-4294.
Aabbott-Michelli Technologies, Inc
Authorized Knature
B2A S COU
Duane Peters, County Judge
jobsL
Date
Date
vol. 3aq pg.q� -
Tabulation
21-017R Truck Scale Maintenance previously known as 19-068
April 1, 2021- March 31, 2022
Certification
Fairbanks Scales
ott M�cheli
Aabl�z n
13
h
Technoloes.Ic }
M
V,
Cost for scheduled service for
Cost
$525.00/
$4-50"L'
calibration and testing of scale
' w
be done twice
Service
-
(this will a year)
C y
C
Labor for any additional
$55,00/hr.
�f $80.Onlrs
-repairs – cost per regular hour
}
(during scheduled maintenance)AY
Repairs
Y �
t
Labor for repairs as need arises
$12700
'
– cost per overtime hour
Overtime hr./
r j
(weekend & holiday hours non-
E f }
certification services)
$170.00H01iday
& Sunday,.hr.
r
Test Unit Charge – This charge
$345.00
4$50.00
will only apply to additional
j
repairs. It will not apply to,
i IIR
_
scheduled calibration and1,0
testing visits
£ , # ` Si ° {
x
a k z S
k
Parts Cost — If additional`
10%
° '� ' 20°o M _
percentage above vendor cost
j 5y = &T Y r
applies to parts please write�'
5 {r
percentage here
£k F
, 2020 by
Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 3614290 FAX (979) 361-4293
September 30, 2020
NCR Payment Solutions, FL, LLC
864 Spring Street, NW
Atlanta, GA 30308
Re. Renewal of Contract #21-0748 for Merchant Services.
Brazos County appreciates the quality work your company has provided and would like to exercise the
renewal option for Merchant Services #21-074R, previously known as 18-041
All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from
March 1, 2021 to February 28, 2022.
To accept the renewal option, please fill out the information and sign below. Return the signed
documents by email to kbattles@brazoscountytx.gov or fax to (979) 361-4293. Please then submit an
updated Certificate of Insurance by email or mail to the address listed above. Please return acceptance
as soon as possible. If you have any questions, I may be reached at (979) 361-4285.
Contact Name: R/a^ 1'7'va-pxI Title: 1"IAMAi & ����•' iP
F,Mai1: /C l e - 64 � 4OLL1`"' IQ et(, (fe 144 Telephone: qS 6 3?4f 8 91
NCR Payment Solutions, FL, LLC
C P12
Authorized Signature
OS C
Duane Peters, County Judge
voi. 3a go
Date
tt-.3-t"o
Date
10/29/2020
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
T9
DEPARTMENT: CC 2020 - Private Property Access
Road and Bridge NUMBER: - Various Property Owners - Merka
Road - Work Space for Roadway
Im
DATE OF COURT MEETING: 11/3/2020
ITEM: Request permission to enter private properties owned by Ed Froehling Builder, Inc., Darrel
Welch, Kathy Jane Trimble, Nathan Ray McCann and Casey J. Moore for work space for
improvements that will be made to Merka Road. Sites are located in Precinct 2.
TO: Commissioners Court
FROM:
Darrell Kolwes
DATE:
10/29/2020
FISCAL IMPACT
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
ATTACHMENTS:
File Name
Description Type
Private Property Access -
Various Proper Owners - Merka Road -
Private Property Access - Various Property Owners -
Backup Material
Work Space for Roadway Imp rovements.pdf
Merka Road - Work Space for Roadway Improvements
[SPP
3-zo
Duane Peters Date
County Judge
Vol. 4Fig. 7
httpsJ/brazos.novusagenda.com/ag endaweb/CoverSheet.aspx? Item I D=22128&MeeUng[D=1623
1/1
BRAZ®SCOUNTY :..
PRIVATE PROPER'L'Y ACCESS FORM
E;.Duane Peters -
' ' - P2rihana Banerji, P,E:. CFM • '
Brazos CountyJudge.
. ;. County :Engineer
Brazos County Road & Bridge Dept;
Steve Aldrich
CommissionerPct. t
2817 Hwy 21 West
Bryan, Teras 77803
Office: 97&822-2127
Chuck Konderla
Commissioner Pct. 2 979.775.0453
Fax
Nancy Bevy . .
Commissioner Pct. 3
Irma CaureY
Commissioner Pct. 4
I. OWNER(S): Ed Froehling "Builder,: Inc. (979).571-0207-:
H. ADDRESS: 3887 Hi9 h-.Loneseome
College. Station, Texas 77845-9443.
III. LOCATION OFWORK: 3,080 feet southeast of Old Reliance Road..and 4,975 feet"'.
Southeast o Old Rel ance Road'
ou f i
Property ID 13790 -- T. M. Splane Survey;,A-53,"Tract 37,134,178 acres. .
IV. DESCRIPTION OF WORK:. Request permission to enter. property -for -grading and work
. "space for improvements being made to Merka Road as shown on attached Drawings. ' .
°CC -13 and CC'C"..
Additional Comments::. .
V.... : MAINTENANCE:.:..Yes . No X
IF YES,- ESTIMATE FREQUENCY OF MAINTENANCE-.-;- N!A
(we) the undersigned owners) grant.permissi .n to Brazos County the.ability to access the
above mentioned private: property for roadway maintenance' purposes.
-Ed Froehling Builder, Inc.:.-,
-
Date R " �i ".:2�
Ed Froeii tng
Prarthana B er i P.E. CFM
1 rre�Kolwes'
County Engineer Right of Way Agent
V01. pg.
Nokia
Ilull�
,401 ion
1■i.
WC�+�""�a`�� �s illlllllt [II!!1
10
/ SCALE -A V
f
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NAMANAVAICCANN
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VOL. 4895, PG. 111
l�
ENGINEERING
Gr � ( •
PROP. SLOPE PAVING
'` • .i ' c'l)FROF//UN;�BtNLtiER.tN•^
400MOO. ),
LOT3;
1\ i
SCale V=30'
- Job No. 19-1462
Drawn By JS
Checked By MK.
Drawn Date ---07.06.2O
Drawing No. CCB
�`Li
gas
mpas
um- Ilr®
EXISTING CONTOURS
290 PROPOSED CONTOURS
M�
SLOPE PAVING
4
GROUTED RIP RAP
JPROP. SLOPE PAV
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`SCALE: r-30'
PROP. GROUTED RIP. RAP
-5
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4M7
Scale
Job No. 19-714621.
-Drawn By JS.
.Checked By MK
Drawn Date .07.06.20
Drawing No-. CC -C
'EXISTING
CONTOURS
--290--
290--
_�„
:.`.
PROPOSE
PROPOSED CONTOURS
290
SLOPE PAVING
GROUTED RIP RAP
J,
PROP, SLOPE
SCALE: l'-30.
PROP. GROUTED RIP
DARRrl WELCH
• A00M00. 7*MSPMX,-(0a) 10.4-
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Job NO.'-: -.19-1462:
Drawn By. JS
Checked By
MK
. Wft
�iV Drawn Date 07.06.20
JU
0141,60.1,-
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'M
-C
Dra ing No'..CC
w
i . o
Bit OS COUNTY...
PRIVATE PROPERTY ACCESS'FORM
E Duane Pefer,.- . Prarthana Bader i P E CF'd
efa-=Ceunrfi dge
Brass County Read 8 Bridge Depi
sieve-�erich - ..
Comm"ssiener Pct. 1 2817 21 West
r Bryan, Te s 77802
-Chuck Kondeda 010ce 979.822.2127
Fax 979.775.8451
Corhm;ssioner Pct. Z
7.
tterry Berry
Comm3ss=er Pct. 3
Irma Cauey
C=rniSsiWer PCt;.d
1. OWNER(S): Kathy Jane Martin Trimble
Il: ADDRESS: .317 Cranbrook.Drive ..
Waco, Texas 76712-3920
Ill._, LOCATION -OF WORK: 2,300 feet-soiutheast of Old'Reliance Road on Merka Road
Property ID 13783 — T. M,_ Splane Survey; A-53;-Tract 35,'- 106.55 acres
IV. • DESCRIPTION OF WORK:. Request.permission to enter property for.gradirig and work
space for improvements being made to Merka: Road as shown on attached 'Drawing
"CC-A", Oviiner's fence will be cut' and :removed.-in' area as shown. Temporary
fencing will be iinstalled,4 needed, to prevent..any.livestocli from getting out; .Upon
completion of wort; County's contractor will replace fence with same Type of fence
that was there prior to.constructigii,
Additional Comments..
'V.:....-MAINTENANCE:..:: Yes No -X
IF YES, ESTIMATE FREOUENCY:OF MAINTENANCE: NIA
I:(we)-the.undersigned"owner(s) grant permission.to Brazos'County the abllity to ,accessl.the'::::::
above mentionedpriv.a a pfoperty #or. roadway maintenance purposes..:
Owner's Signator ,
Date: -
:;. Martin mble
Prarthanrane 'i, P.E., CFM
4 Darrell W..-KolWes
Counrt ineer. .
ty g Right of Way Agent '
Fvd'
•Pj- I o -
„ ^tom or •
PQRAZOS. COUNTY
PRIVATE PROPERTY ACCESS. FORMA
E. Duane Peters Prarthana Banegi, P.E..• CFM
Brazos County Judge County Engineer
Brazos County Road & Bridge Dept,
Steve Aldrich 2877 Hwy 21 West
Commissioner Pet. 1.. Bryan, Texas 77803
Ofrice: 979.822-2127
Chu& Konderla Fax: 9784775,0453
Coinmissioner Pct. 2'
Nancy Perry
Commissioner Pct. 3
Inca Cawley
Commissioner Pct 4 .
f. OWNER(S): Nathan Ray McCann(979) 324=1890
:. II. ADDRESS: P. O. Boz 3996:
Bryan, Texas 77805-3996 .. -
Ill. LOCATION OF WORK: 6036 Meka Road, 3,080 -feet southeast of Old Reliance Road
Property ID 302669 —'T: M. Splane Survey,'A=53, Tract 38.21;17.083 acres
IV, DESCRIPTION OF WORK: Request permission to' enter property for work .space: fog
Improvements. being made to Merka Road as•shoWn on attached Drawing "CC"'B". If
needed, Owner's fence Will be cut •and removed in-area .as shown. Temporary
fencing will be.installed,Af needed,. to phevent any livestock from getting out. Upon
.:completion :ofwork; your permanent fence will. be installed. as is today.
-Additional Comments:::
V. .'MAINTENANCE:' ' - Yes No X
IF-YES, ESTIMATE FREQUENCY OF MAINTENANCE:. N/A
I(the-uridersigned oWner(s) grant permission to Brazos-County'the'abilityto'access-the -
above mentioned private property. far roadway maintenance purposes.
Owner's Signature• Date:
Nathan* R cCann
Prarthana nerji, 'P.E., CFM Darrell W. Kolwes
County Engineer Right of Way Agent .
Vol. 'Pg•..10
EXISTING CONTOURS
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BRAZOS. -COUNTY
PRIVATE -PROPERTY ACCESS .FORM
E.,Duane Peters P2rthana Baneqi, P.E. CFM
Brazos County Judge bounty Enginebr
Brains County Road 6 Bridge Dept.
Steve Aldrich • 2617 Hwy 21 West
Commissioner Pct i Bryan, Texas 77803
otace: 979-822=2127 -
Chuck Konderla Fax: 979.7750453
Commissioner Pd. 2
Mad y BErry
Commissioner Pd. 3
Irma Cauley
Commissioner PcL 4
I,'OWNER(S): Casey.J Moore & Brooke A. Moore
II. ADDRESS: < .6317. Merka Rd:
Bryan, Texas 77808-6171 . .
III. LOCATION OF WORK: 4,975' (0.94 mile) southeast of Old Reliance Road on. Merka Rd.
Property ID 29308,:—Hollowi Heights Subdivision', Lot 1-4;"3.0 acres
IV. DESCRIPTION 'OF: WORK:.:: Re quest.:permissioh:.to enter.property for .work space.:for.
improvements being made to Merka Road. as'showrt on attached Drawing "CC-C".:
Additional Comments ' -
• .V:. MAINTENANCE:: !':Yes No X
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: NW-
I,(
.(we) the undersign6d-owner(s) grant permission to BrazoiCounty the ability.to access the
above mentioned private property farroadway maintenance:.purposes:;:.:. '
Owner's Signature: Date:
O_ L
�U
Casey.J. Moore`'
Owner's Signature: : ..:. Date:
Brooke A. Moore
Prarthana Banadi, P.E.,.CFM ;'--Darrell.W. Kolwes
County Engineer Right of.UVay Agent
Vol. Pg.'
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10/29/2020
Item Coversheet
BRAZOS COUNTY
BRYANJEXAS
DEPARTMENT- Road and Bridge NUMBER: CC2020-Garrison Creek Subd Ph
1 Final Plat
DATE OF COURT MEETING: 11/3/2020
ITEM: Approval of the Final Plat of Garrison Creek Subdivision Phase 1; 21 Lots; W.L. Ellis
Survey, A-117, Brazos County, Texas. Site is located in Precinct 2.
TO: Commissioners Court
FROM:
DATE:
FISCAL IMPACT:
BUDGETED:
DOLLAR AMOUNT:
NOTES/EXCEPTIONS:
Karen Tyler
10/27/2020
False
False
$0.00
Developer/Owner: S.E. Investments, LLC
Engineer: JBS Engineering & Environmental
Surveyor: Tumlinson Land Surveying
ATTACHMENTS:
File Name Description
Garrison Creek Subdivision Phase 1 Final Plat.pdf Plat
Final Plat Application -Garrison Creek Ph 1.pdf Application for Development
Type
Backup Material
Backup Material
APPRO
Duane Peters Date
County Judge
https:/Ibrazos.novusagenda.com/agendaweb/CoverSheet.aspx?Item ID=22118&MeetingI D=1623
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PLAT APPLICATION
Brazos County Road & Bridge Office
2617 SH 21 West
Bryan, TX 77803
Telephone: (979) 822-2127
Fax: (979 775-0456
Email: Platsebrazoscountvtx.gov
-®•NF.-
APPLICATION DATE': 10/27/2020 RESUBMITTAL: ❑ YES 0 NO
PROJECT / SUBDIVISION NAME: Garrison Creek Subdivision (Phase 1)
PROJECT ADDRESS OR LOCATION: Shirley Road
LEGAL DESCRIPTION: W.L. ELLIS SURVEY A-117
IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS:
NUMBER OF LOTS: 21
TOTAL ACREAGE 13.02 Unplatted
JURISDICTION: ❑ CITY LIMITS ❑ ETJ IZI OUTSIDE ALL CITY LIMITS AND ETJs
Notification of Application completeness will be given within 10 days of Application date. All Incomplete Applications will be rejected.
This Application shall expire five (5) years from the Application date of the project.
IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES ❑O NO
Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed
Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data
On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Floodplain
Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special
flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or
employee of Brazos County In the event flooding or flood damage does occur,
I WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? ❑ YES 21 NO I
Vol.� a� Ps•
P -!CANT,
INFORMATI
FIRM NAME: S.E. Investments, LLC
CONTACT: Carey Smith
ADDRESS: P.0 Box 138
CITY: Kurten STATE: Texas ZIP: 77842
PHONE: 979-690-7711 FAX:
EMAIL: careysmith@texcon.net
L -
PROPERTY '
OWW!'�qqNSENTIAGENT,kPRIZATION
.Vol.-3pq Pg- )2
—
FIRM NAME: S.E. Investments, LLC
CONTACT: Carey Smith
ADDRESS: P.O Box 138
CITY: Kuften
STATE: Texas
ZIP: 77842
PHONE: 979-690-7711 -FAX:
EMAIL: careysmith@texcon.net
PROPERTY '
OWW!'�qqNSENTIAGENT,kPRIZATION
.Vol.-3pq Pg- )2
—
By my signature, I hereby affirm that I am the property Owner of record, or if the Applicant is an organization or business entity, that authorizafion
has been granted to represent the Owner, organization or business in this Application. I certify that the preceding information is complete and
accurate, and it Is understood that I agree to the Development/Subdivision of this property.
SIGNATURE: /1 1 . PRINTED NAME: Carey Smith DATE: 10/27/2020
SIGNATURE: PRINTED NAME: DATE:
By signing this form, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of
Application indicated on page one of this Application. The Owner further acknowledges that submission of an Application does not in any way obligate
the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the
Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation.
MASTER PLAN: No charge SIMPLIFIED PLAT: $100 PRELIMINARY PLAN: $150 + 510 per lot
FINAL PLAT: $200 + $20 per lot AMENDING PLAT: $100 REPLAT: $200
DATE APPLICATION RECEIVED: / , ! I DATE APPLICATION RECEIVED / REJECTED:
I SIGNATURE: I SIGNATURE: I
Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive
requirements for any additional information not contained as part of this Application which may also be needed as a part of the review process.
Application Check List:
Copies of finished plat with corrections (ff any):
❑ Three (3) hard copies to Brazos County
❑ One (1) .pdf copy to Brazos County
❑ One (1) .dwg copy to Brazos County
❑ One (1) hard copy to Brazos County Health District
❑ One (1) hard copy to Brazos County 911
❑ One (1) hard copy to local Water District or Company
Letters of approval (to be sent by the approving institution directly to Brazos County Engineering):
❑ Letter from Brazos County Health District - For On-site sewage evaluation.
❑ Letter from Brazos County 911 - For Road names.
❑ Letter from Water District or Company. - Stating water availability, etc.
If property is within an Extraterritorial Jurisdiction (ETJ) of a City:
❑ Approval notification from appropriate City.
Applicant attests that they have signed this Application in the capacity designated, if any, and further attests
that they have read document and the statement contained herein and any attached are true and factual. All
Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that
this Application is not finished or dated until all documents listed above are filed at the Brazos County
Engineering Office and all applicable blanks are filled in the Application above.
I
Every Simplified Plat shall include all of the following:
❑ Title Block with the following information:
❑ Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and
surveyor.
❑ Proposed name of Subdivision. (Subdivision name & Street names will be approved through
the Brazos County 911.) (Replats need to retain original Subdivision name.)
❑ Date of preparation. (Include the date of any revisions on the plat.)
❑ Engineer's scale in feet.
❑ Total area intended to be developed.
❑ Proposed number of Lots to be developed.
❑ Re -plat or Amending Plat, existing Lot and Block description or Abstract name and number.
❑ North arrow.
❑ Drawn on 24" x 36" sheet to scale of 100 -feet per inch or larger.
❑ Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract.
❑ All horizontal control and vertical elevations depicted on the plat shall be tied to NA083 and NAVD
1988 Datum.
❑ A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in
detail to identify the location of the proposed plat.
❑ All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number,
and existing use.
❑ All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the
face of the plat drawing.
❑ County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district
boundaries and Subdivision section and/or phase boundaries.
❑ Road names and Right -of -Way width for all Roads. (Existing and proposed)
❑ All existing and proposed plat boundary lines, phase/section lines, and Lot lines with bearings and
dimensions.
❑ Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.)
❑ Pipelines: label company with volume and page,
❑ All certification language as found in Appendix C.
❑ Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements
and rights-of-way shall be accomplished free of liens. The dedication shall be accompanied by the
Certificate of Ownership and Dedication language found in Appendix C. The Owner's and any lien
holder's dedication, and restrictions if any duly acknowledged in the manner required for
acknowledgement of deeds, shall also be provided.
❑ All proposed Easements and existing Easements of record that have a designated route shall be
shown on the plat with bearings and dimensions. The Owner shall be responsible for coordinating
with all Utility Providers the location of all utility Easements that are shown on the Final Plat.
❑ Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within
an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plat note.
❑ Metes and bounds description of the property to be subdivided shall be certified by a Registered
Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and
Vol. Pg.�
distances to a corner of the original land grant survey of which the Subdivision is a part, according
to the best available data. (Shown on drawing; not separate description)
❑ All Subdivision external corners, angle points, points of curvature and points of tangency shall be
set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded and shall be a
TxDOT "Light Duty Setting" monument with an aluminum or bronze disk as specified in Appendix C
of the TxDOT Survey Manual of April 2011. Alternately, Bernsten® Standard Aluminum Base
monument (or equivalent as approved by the County Engineer) embedded and backfilled with
compacted sand may be used. All Daughter Lots, Blocks and rights-of-way within the Subdivision
shall be fully monumented in compliance with the Texas Board of Professional Land Surveying Act
and the Board Rules set by a Registered Professional Land Surveyor (RPLS) before the plat is
recorded.
❑ Primary control points or descriptions and ties to such control points, to which, later, all dimensions,
angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with
respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a
part. All boundaries shall be tied to a County control monument.
❑ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the
Owner's dedication.
❑ The On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District.
❑ The location, zone classification and panel Effective Date of the 100 -Year Floodplain as identified
on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal
Emergency Management Agency (FEMA).
❑ If there are any areas within the plat that include a FEMA -mapped Floodplain with a Zone A
classification, or if there exists within or adjacent to the plat any water courses whose upstream
drainage basin is larger than 64 acres, the plat shall also show the extent of the 100 -Year
Floodplain as determined by an engineering study under the seal of a Registered Professional
Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points
within the plat.
❑ BFE's shall be shown for all points within the plat, as determined by the results of an engineering
study. For plats where a -FEMA-mapped Floodplain with a Zone AE classification exists within the
plat, the BFE established by the accompanying FEMA- published flood study may be substituted for
the engineering study.
❑ A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot .
within the plat. This minimum FFE shall be twelve (12) inches higher than the highest spot
elevation that is located within five (5) feet outside the perimeter of the Building, or two -feet above
the BFE, whichever is higher.
❑ If any areas within the plat include a 100 -Year Floodplain (as determined by the results of an
engineering study or as established by FEMA), a benchmark shall be established by the Owner
within or immediately adjacent to the boundary of the plat. The location, description and elevation
of the benchmark are required to be identified on the face of the plat. The elevation of this
benchmark shall utilize the same vertical datum as that used in the engineering study to determine
the FFE.
❑ A separate drawing containing both existing and proposed topographic information at 2 -FT contour
intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts
(existing & proposed).
❑ The certification language as found in Appendix C for both the Commissioner's Court approval and
the County Clerk's filing certificate shall be located on the face of the plat. These signatures shall
be obtained after approval by the Brazos County Commissioner's Court.
❑ If any Lot within the plat will be served by a well or an On-site Sewage Facility (OSSF), a letter
must be provided by the Brazos County Health District stating they have examined the plat and that
it is in compliance with the Brazos County On-site Sewage Facility (OSSF) Regulations,
Construction Standards for On-site Sewage Facility (OSSF) Regulations as published by the Texas
Commission on Environmental Quality (TCEQ). This letter must be signed by a representative of
the District prior to Final Plat approval.
vol. -Pg. 11 N_
❑ If the plat contains a water well site, there shall be a depiction of the TCEQ separation
requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41.
❑ If rural route mailboxes are proposed, the plat note as found in Appendix G.2 for placement of such
mailboxes shall be shown on the face of the plat.
❑ If any areas of the plat are located outside of all incorporated areas, the plat note as found in
Appendix GA regarding the requirement to obtain a unique Development Permit from the Brazos
County Floodplain Administrator prior to locating or altering a structure or land shall be placed on
the plat.
❑ It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not
duplicated. Subdivisions with different sections are considered unique. The Owner shall check with
the County Clerk's records for verification.
❑ Driveway culverts for all Lots shall be designed by a Licensed Professional Engineer.
❑ If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT)
controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are
required to be submitted with the Preliminary Plan stating that the.general entrance or driveway
configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required
prior to approval of Final Plat.
❑ The diameter and length for each driveway culvert shall be shown on a table on the plat. This
information shall also be placed in the deed restrictions for the Lots in the Subdivision.
❑ The Owner shall provide a letter of serviceability from an entity or entities providing water service
or a letter stating that no service is available within 300 feet of the Subdivision and certifying that
the Lots are suitable for private wells.
❑ Any Improvements proposed within the Right -of -Way including, but not limited to, irrigation,
landscaping, sidewalks, Subdivision identification signs, etc. shall be maintained in accordance
with an executed license agreement between the County and the Owner.
❑ This check list along with the required copies of the plat shall be submitted to the County Engineer
for approval.
❑ Location and size of all existing and proposed subsurface and surface water drainage facilities,
including water bodies on or immediately adjacent to the subject property and detention basins, if
needed.
❑ All existing and proposed water courses or manmade drainage channels shall be located within a
Common Area to be maintained by Owner.
.MASTER PLAN IPRELIM NARY PLAN REQUIREMENTS
�Gws+.
Every Master Plan / Preliminary Plan shall include all of the following:
❑ Title Block with the following information:
❑ Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and
surveyor.
❑ Proposed name of Subdivision. (Subdivision name & Street names will be approved through
the Brazos County 911.)
❑ Date of preparation. (Include the date of any revisions on the plan.)
❑ Engineer's scale in feet.
❑ Total area intended to be developed.
❑ Proposed number of Lots to be developed.
❑ Abstract name and number.
❑ The Preliminary Plan shall carry the legend "PRELIMINARY PLAN FOR REVIEW PURPOSES
O N LY'.
❑ North arrow.
❑ Drawn on 24" x 36" sheet to scale of 100 -feet per inch or larger.
❑ Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract.
❑ All horizontal control and vertical elevations depicted on the plan shall be tied to NAD83 and NAVD 1988
Datum.
❑ A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in
detail to identify the location of the proposed plan.
❑ All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number,
and existing use.
❑ All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the
face of the plan drawing.
❑ County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district
boundaries and Subdivision section and/or phase boundaries.
❑ Road names and Road designation (whether the Road will be public or privately owned), pavement
width and Right -of -Way width for all proposed Roads within and all existing Roads abutting the
plan. (Proposed and existing)
❑ All existing and proposed plan boundary lines, phase/section lines, and Lot lines with bearings and
dimensions.
❑ Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) (Existing and
proposed.)
❑ Pipelines: label company with volume and page.
❑ The Preliminary Plan (including the entire Parent Tract if only a portion of that tract is to be
subdivided) shall be shown on a single sheet, regardless of its acreage. The Preliminary Plan may
also be shown on multiple sheets if necessary to show all detail and required information as
required by this section.
❑ Size, in acres, of all Daughter Tracts.
❑ Centerline tangent lengths and curve data for all proposed Roads.
❑ Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements
and rights-of-way shall be accomplished free of liens.
Z 3��{ pg.�
❑ All proposed Easements and existing Easements of record that have a designated route shall be
shown on the plan with bearings and dimensions. The Owner shall be responsible for coordinating
with all Utility Providers the location of all utility Easements that are shown on the Final Plat.
❑ Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within
an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plan note.
❑ Metes and bounds description of the property to be subdivided shall be certified by a Registered
Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and
distances to a corner of the original land grant survey of which the Subdivision is a part, according
to the best available data. (Shown on drawing; not separate description)
❑ Primary control points or descriptions and ties to such control points, to which, later, all dimensions,
angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with
respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a
part. All boundaries shall be tied to a County control monument.
❑ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the
Owner's dedication.
❑ The On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District.
❑ The location, zone classification and panel Effective Date of the 100 -Year Floodplain as identified
on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal
Emergency Management Agency (FEMA).
❑ If there are any areas within the plat that include a FEMA -mapped Floodplain with a Zone A
classification, or if there exists within or adjacent to the plat any water courses whose upstream
drainage basin is larger than 64 acres, the plat shall also show the extent of the 100 -Year
Floodplain as determined by an engineering study under the seal of a Registered Professional
Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points
within the plat.
❑ BFE's shall be shown for all points within the plat, as determined by the results of an engineering
study. For plats where a FEMA -mapped Floodplain with a Zone AE classification exists within the
plat, the BFE established by the accompanying FEMA- published flood study may be substituted for
the engineering study.
❑ A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot
within the plat. This minimum FFE shall be 12 -inches higher than the highest spot elevation that is
located within five feet outside the perimeter of the Building, or two -feet above the BFE, whichever
is higher.
❑ If any areas within the plat include a 100 -Year Floodplain (as determined by the results of an
engineering study or as established by FEMA), a benchmark shall be established by the Owner
within or immediately adjacent to the boundary of the plat. The location, description and elevation
of the benchmark are required to be identified on the face of the plat. The elevation of this
benchmark shall utilize the same vertical datum as that used in the engineering study to determine
the FFE.
❑ A drawing containing both existing and proposed topographic information at 2 -FT contour intervals
along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing &
proposed).
❑ If the plat contains a water well site, there shall be a depiction of the TCEQ separation
requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41.
❑ It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not
duplicated. Subdivisions with different sections are considered unique. The Owner shall check with
the County Clerk's records for verification.
❑ The Owner shall provide a letter of serviceability from an entity or entities providing water service
or a letter stating that no service is available within 300 feet of the Subdivision and certifying that
the Lots are suitable for private wells.
vol. �Dl:_Pg..
❑ If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT)
controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are
required to be submitted with the Preliminary Plan stating that the general entrance or driveway
configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required
prior to approval of Final Plat.
❑ For Road widening and drainage purposes the Owner shall dedicate the Right -of -Way. In the case
of drainage that is provided for the Lots, it shall be located outside of the Right -of -Way in a private
drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located
within the Right -of -Way.
❑ Indicate the centerline length of each Road in the proposed Subdivision and its design speed.
❑ If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per
the requirements of Article 8 of these Regulations.
❑ Locations of existing and proposed private alleys.
❑ Locations of existing and proposed public areas.
❑ Locations of other public Improvements, including but not limited to parks, schools and other public
facilities.
❑ The location of proposed cluster mailboxes, as required.
❑ All proposed Off-site Easements for infrastructure construction must be shown on the Preliminary
Plan.
❑ Proposed phasing. Each phase must be able to stand alone to meet requirements of these
Regulations.
❑ Location and size of all existing and proposed subsurface and surface water drainage facilities,
including water bodies on or immediately adjacent to the subject property and detention basins, if
needed.
❑ If the proposed Preliminary Plan is to be a Private Subdivision (containing privately maintained
Roads), the title of the plan shall contain the phrase, "A Private Subdivision'. Refer to Article 8 for
additional requirements.
❑ This check list along with the required copies of the plan shall be submitted to the County Engineer
for approval.
❑ Include a description of contributing drainage to the proposed Subdivision. The submittal shall
include the area, slope and type of Development in the contributing area.
❑ Drainage narrative in compliance with the BCEDG_
❑ Clearly indicate the method of sanitary sewage treatment and/or disposal such as, but not limited
to, municipal sewer service, private sewage disposal system and On-site sewage facilities
including the size and location of all proposed sewer mains and manholes. Preliminary grades for
each main between manholes and the depth at each manhole shall also be shown.
❑ All existing and proposed water courses or manmade drainage channels shall be located within a
Common Area to be maintained by Owner.
`:5„
3a — pg.—U—
` � � a` ,FINAL PLA,'T APPLIC`A�tON REQUIREMENTS �`��
Every Final Plat must include all of the items provided on the Simplified Plat checklist as well as the
following:
❑ For Road widening and drainage purposes the Owner shall dedicate the Right -of -
Way. In the case of drainage that is provided for the Lots, it shall be located outside
of the Right -of -Way in a private drainage Easement. In the case of drainage that is
provided for the Roadway, it shall be located within the Right -of -Way.
❑ If public Roadways are to be built as part of the plat, the plat note regarding the
responsibility for construction of Roadways as found in Appendix G.3 shall be placed
on the face of the plat.
❑ The plat note regarding Owner's responsibilities as found in Appendix GA, if not
contained in the Owner's dedication.
❑ Indicate the centerline length of each Road in the proposed Subdivision and its
design speed.
❑ If more than four mailboxes are to be provided within the Subdivision, cluster
mailboxes shall be provided and the location of such shall be indicated on the plat.
❑ If the Roads within the Subdivision will be privately maintained, include the
appropriate note(s) per the requirements of Article 8 of these Regulations.
❑ Locations of existing and proposed private alleys.
❑ Locations of existing and proposed public areas.
❑ Locations of other Public Improvements, including but not limited to parks, schools
and other public facilities.
❑ All Off-site Easements for infrastructure construction must be shown on the Final
Plat with a volume and page listed to indicate where the separate instrument
Easements were filed. Separate instrument Easements must be filed prior or
concurrently with Final Plat.
❑ Proposed phasing. All phasing shall be in accordance with the approved Master Plan
and/or Preliminary Plan and each phase must be able to stand alone to meet
requirements of these Regulations. Infrastructure costs should be separate for each
phase of the Subdivision.
❑ Location and size of all existing and proposed subsurface and surface water
drainage facilities, including water bodies on or immediately adjacent to the subject
property.
❑ If the proposed Final Plat is to be a Private Subdivision (containing privately
maintained Roads), the title of the plat shall contain the phrase, "A Private
Subdivision". Refer to Article 8 for additional requirements.
❑ In the case of an On-site Sewage Facility (OSSF), the Developer shall be
responsible for providing a Development Plan, as performed by a Professional
Sanitarian, a Licensed Professional Engineer, or person certified as required by
TCEQ Title 30 TAC Chapter 285. The sewage disposal plan shall be performed
according rules and regulations established by the Brazos County On-site Sewage
Facility (OSSF) Order and TCEQ Title 30 TAC Chapter 285.
I
a
k
10/29/2020
Item Coversheet
BRAZOS COUNTY
BRYANJEXAS
DEPARTMENT: Road and Bridge NUMBER: CC2020-Greenleaf Lane Subd-
Private-Final Plat
DATE OF COURT MEETING: 11/3/2020
ITEM: Approval of the Final Plat of Greenleaf Lane Subdivision (A Private Subdivision), Lots 1-2,
Block 1, 6.576 Acres; Wesley Berryman Survey, A-79; Bryan ETJ, Brazos County, Texas.
Site is located in Precinct 2.
TO: Commissioners Court
FROM: Karen Tyler
DATE: 10/29/2020
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
NOTES/EXCEPTIONS: Owner/Developer: John & Charlotte Hamiter
Suveyor: Adam Wallace
ATTACHMENTS:
File Name Description Type
Application for Development -SIGNED pdf Application for Development Backup Material
20 -0116 -Greenleaf 334—Final-rev2--bw,pdf Plat Backup Material
APPR
Duane Peters Date
County Judge
Vol. Pg.
https://brazos.novusagenda.com/agendaweb/CoverSheet.aspx? Item ID=22132&Meeti ngl D=1623
ull
PLAT APPLICATION
Brazos County Road & Bridge Office
2617 SH 21 West
Bryan, TX 77803
Telephone: (979) 822-2127
Fax: (979 775-0456
Email: plats(a_)brazoscountytx.gov
PROPERTYSUBJECT •' •
APPLICATION DATE': 08/28/2020 RESUBMITTAL:
YES ✓ NO
PROJECT / SUBDIVISION NAME: Greenleaf Lane Subdivision
ADOBE (.pdf file)
PROJECT ADDRESS OR LOCATION: 334 Greenleaf Lane, Brazos County TX 77807
OTHER (Please explain):
LEGAL DESCRIPTION: 6.576 Acres, Wesley Berryman Survey, A-79, R87457
FLOODPLAIN
IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS:
Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed
NUMBER OF LOTS: 2
TOTAL ACREAGE 6.576
JURISDICTION:
flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or
CITY LIMITS
Bryan, TX ETJ
V(
I OUTSIDE ALL CITY LIMITS AND ETJs
Notification of Application completeness will be given within 10 days of Application date. All incomplete Applications will be rejected.
This Application shall expire five (5) years from the Application date of the project.
APPLICATION PURPOSE
P(IRESIDENTIAL
OME ❑COMMERCIAL
MANUFACTURED RENTAL COMMUNITY
ADOBE (.pdf file)
AutoCAD (.dwg file) (Email To: plats@brazoscountytx.gov)
OTHER (Please explain):
AutoCAD (.dwg file) (Email To: gise_brazoscountvtx.gov)
FLOODPLAIN
IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? YES ✓ NO
Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed
Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data
On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural -causes. Issuance of a Floodplain
Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special
flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or
employee of Brazos County in the event flooding or flood damage does occur.
DIGITAL
FILE SUBMISSION
COUNTY ENGINEER
ADOBE (.pdf file)
AutoCAD (.dwg file) (Email To: plats@brazoscountytx.gov)
911 ADDRESSING ® ADOBE (.pdf file)
AutoCAD (.dwg file) (Email To: gise_brazoscountvtx.gov)
CONTACT•-
• f
PROPERTY OWNER�INFORMATfQN
fa
FIRM NAME: AT SURVEYING
CONTACT: Adam Wallace
ADDRESS: 1403 LEMON TREE
CITY: COLLEGE STATION
STATE: TEXAS
ZIP: 77840
PHONE: 979-209-9291
FAX:
EMAIL: Adam@ATMsurveying.com
PROPERTY OWNER�INFORMATfQN
fa
FIRM NAME: John Hamiter and Charlotte Hamiter
CONTACT: John Hamiter
ADDRESS: 334 Greenleaf Lane
CITY: Bryan
STATE: TX
ZIP: 77808
PHONE: (808) 7540006
FAX:
EMAIL: joe@microhousehawaii.com
ENGINEERINFORMATiON� � �„�� } � ;
FIRM NAME:
CONTACT:
ADDRESS:
CITY:
STATE:
ZIP:
PHONE:
FAX:
EMAIL:
i Y
L
pTHER INFORMATION;; s _' '
�.
FIRM NAME: ATM SURVEYING
CONTACT: Adam Wallace
ADDRESS: 1403 LEMON TREE
CITY: COLLEGE STATION
STATE: TEXAS
ZIP: 77840
PHONE: 979-209-9291
FAX:
EMAIL: Adam@ATMsurveying.com
i Y
L
pTHER INFORMATION;; s _' '
�.
FIRM NAME:
CONTACT:
ADDRESS:
CITY:
STATE:
ZIP:
PHONE:
FAX:
EMAIL:
PROPERTY OWNER CONSENT 1 AGENT AUTHORIZATION
Vol �'g•
EL—aq
By my signature, I hereby affirm that I am the property Owner of record, or if the Applicant Is an organization or business entity, that authorization
has been granted to represent the Owner, organization or business in this Application. I certify that the preceding Information is complete and
accurate, and it is and tood that I agree to the Development/Subdivision of this property.
SIGNATUR .
PRINTED NAME: John Hamiter
DATE �+J
SIGNATURE:6 n4.
PRINTED NAME: Charlotte Hamiter
DATE: - a 7 -;toad
By signing this form, the Owner of the property authorizes Brazos County to begin proceedings In accordance with the process for this type of
Application indicated on page one of this Application. The Owner further acknowledges that submission of an Application does not in any way obligate
the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the
Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staff's recommendation.
p
MASTER PLAN: No charge SIMPLIFIED PLAT. $100 PRELIMINARY PLAN: $150 + $5 per lot
FINAL PLAT: $150 + $10 per lot AMENDING PLAT: $100 REPLAT: $150
DATE APPLICATION RECEIVED: I I I DATE APPLICATION RECEIVED / REJECTED: / !
I SIGNATURE: I SIGNATURE: I
Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive I
requirements for any additional information not contained as part of this Application which may also be needed as a part of the review process.
Application Check List:
Copies of finished plat with corrections (if any):
Three (3) hard copies to Brazos County
®/One (1) .pdf copy to Brazos County
One (1) .dwg copy to Brazos County
ne (1) hard copy to Brazos County Health District
One (1) hard copy to Brazos County 911
—One (1) hard copy to local Water District or Company
Letters of approval (to be sent by the approving institution directly to Brazos County Engineering):
Letter from Brazos County Health District - For On-site sewage evaluation.
Letter from Brazos County 911 - For Road names.
Letter from Water District or Company. - Stating water availability, etc.
If property is within an Extraterritorial Jurisdiction (ETJ) of a City:
[]Approval notification from appropriate City.
Applicant attests that they have signed this Application in the capacity designated, if any, and further attests
that they have read document and the statement contained herein and any attached are true and factual. All
Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that
this Application is not finished or dated until all documents listed above are filed at the Brazos County
Engineering Office and all applicable blanks are filled in'the Application above.
Vol. pg. 1,24—
Every Simplified Plat shall include all of the following:
Title Block with the following information:
Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and
surveyor.
®Proposed name of Subdivision. (Subdivision name & Street names will be approved through
the Brazos County 911.) (Replats need to retain original Subdivision name.)
V/ Date of preparation. (Include the date of any revisions on the plat.)
Engineer's scale in feet.
,/ Total area intended to be developed.
V/ Proposed number of Lots to be developed.
Re -plat or Amending Plat, existing Lot and Block description or Abstract name and number.
North arrow.
y/ Drawn on 24" x 36" sheet to scale of 100 -feet per inch or larger.
Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract.
IVIAII horizontal control and vertical elevations depicted on the plat shall be tied to NAD83 and NAVD
1988 Datum.
Zvicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in
detail to identify the location of the proposed plat.
0AII adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number,
and existing use.
Ali parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the
face of the plat drawing.
County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district
boundaries and Subdivision section and/or phase boundaries.
F71Road names and Right -of -Way width for all Roads. (Existing and proposed)
F-1 All existing and proposed plat boundary lines, phase/section lines, and Lot lines with bearings and
dimensions.
® Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.)
Pipelines: label company with volume and page.
All certification language as found in Appendix C.
Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements
and rights-of-way shall be accomplished free of liens. The dedication shall be accompanied by the
Certificate of Ownership and Dedication language found in Appendix C. The Owner's and any lien
holder's dedication, and restrictions if any duly acknowledged in the manner required for
acknowledgement of deeds, shall also be provided.
FIAII proposed Easements and existing Easements of record that have a designated route shall be
shown on the plat with bearings and dimensions. The Owner shall be responsible for coordinating
with all Utility Providers the location of all utility Easements that are shown on the Final Plat.
Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within
an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plat note.
F., -/]Metes and bounds description of the property to be subdivided shall be certified by a Registered
Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and
distances to a corner of the original land grant survey of which the Subdivision is a part, according
to the best available data. (Shown on drawing; not separate description)
7AII Subdivision external corners, angle points, points of curvature and points of tangency shall be
set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded and shall be a
TxDOT "Light Duty Setting" monument with an aluminum or bronze disk as specified in Appendix C
of the TxDOT Survey Manual of April 2011. Alternately, Bernsten@ Standard Aluminum Base
monument (or equivalent as approved by the County Engineer) embedded and backfilled with
compacted sand may be used. All Daughter Lots, Blocks and rights-of-way within the Subdivision
shall be fully monumented in compliance with the Texas Board of Professional Land Surveying Act
and the Board Rules set by a Registered Professional Land Surveyor (RPLS) before the plat is
recorded.
Primary control points or descriptions and ties to such control points, to which, later, all dimensions,
angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with
respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a
part. All boundaries shall be tied to a County control monument.
FThe plat note regarding Owner's responsibilities as found in Appendix GA, if not contained in the
Owner's dedication.
FIThe On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District.
❑� The location, zone classification and panel Effective Date of the 100 -Year Floodplain as identified
on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal
Emergency Management Agency (FEMA).
FlIf there are any areas within the plat that include a FEMA -mapped Floodplain with a Zone A
classification, or if there exists within or adjacent to the plat any water courses whose upstream
drainage basin is larger than 64 acres, the plat shall also show the extent of the 100 -Year
Floodplain as determined by an engineering study under the seal of a Registered Professional
Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points
within the plat.
F]BFE's shall be shown for all points within the plat, as determined by the results of an engineering
study. For plats where a FEMA -mapped Floodplain with a Zone AE classification exists within the
plat, the BFE established by the accompanying FEMA- published flood study may be substituted for
the engineering study.
FIA minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot
within the plat. This minimum FFE shall be twelve (12) inches higher than the highest spot
elevation that is located within five (5) feet outside the perimeter of the Building, or two -feet above
the BFE, whichever is higher.
❑ If any areas within the plat include a 100 -Year Floodplain (as determined by the results of 'an
engineering study or as established by FEMA), a benchmark shall be established by the Owner
within or immediately adjacent to the boundary of the plat. The location, description and elevation
of the benchmark are required to be identified on the face of the plat. The elevation of this
benchmark shall utilize the same vertical datum as that used in the engineering study to determine
the FFE.
❑ A separate drawing containing both existing and proposed topographic information at 2 -FT contour
intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts
(existing & proposed).
The certification language as found in Appendix C for both the Commissioner's Court approval and
the County Clerk's filing certificate shall be located on the face of the plat. These signatures shall
be obtained after approval by the Brazos County Commissioner's Court.
If any Lot within the plat will be served by a well or an On-site Sewage Facility (OSSF), a letter
must be provided by the Brazos County Health District stating they have examined the plat and that
it is in compliance with the Brazos County On-site Sewage Facility (OSSF) Regulations,
Construction Standards for On-site Sewage Facility (OSSF) Regulations as published by the Texas
Commission on Environmental Quality (TCEQ). This letter must be signed by a representative of
the District prior to Final Plat approval.
If the plat contains a water well site, there shall be a depiction of the TCEQ separation
Vol. Pg.
requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41.
F1If rural route mailboxes are proposed, the plat note as found in Appendix G.2 for placement of such
mailboxes shall be shown on the face of the plat.
If any areas of the plat are located outside of all incorporated areas, the plat note as found in
Appendix G.1 regarding the requirement to obtain a unique Development Permit from the Brazos
County Floodplain Administrator prior to locating or altering a structure or land shall be placed on
the plat.
It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not
duplicated. Subdivisions with different sections are considered unique. The Owner shall check with
the County Clerk's records for verification.
Driveway culverts for all Lots shall be designed by a Licensed Professional Engineer.
If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT)
controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are
required to be submitted with the Preliminary Plan stating that the general entrance or driveway
configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required
prior to approval of Final Plat.
The diameter and length for each driveway culvert shall be shown on a table on the plat. This
information shall also be placed in the deed restrictions for the Lots in the Subdivision.
The Owner shall provide a letter of serviceability from an entity or entities providing water service
or a letter stating that no service is available within 300 feet of the Subdivision and certifying that
the Lots are suitable for private wells.
F] Any Improvements proposed within the Right -of -Way including, but not limited to, irrigation,
landscaping, sidewalks, Subdivision identification signs, etc. shall be maintained in accordance
with an executed license agreement between the County and the Owner.
This check list along with the required copies of the plat shall be submitted to the County Engineer
for approval.
Location and size of all existing and proposed subsurface and surface water drainage facilities,
including water bodies on or immediately adjacent to the subject property and detention basins, if
needed.
❑ All existing and proposed water courses or manmade drainage channels shall be located within a
Common Area to be maintained by Owner.
C
Every Master Plan / Preliminary Plan shall include all of the following:
Title Block with the following information:
Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and
surveyor.
Proposed name of Subdivision. (Subdivision name & Street names will be approved through
the Brazos County 911.)
F]Date of preparation. (Include the date of any revisions on the plan.)
Engineer's scale in feet.
Total area intended to be developed.
Proposed number of Lots to be developed.
Abstract name and number.
FIThe Preliminary Plan shall carry the legend "PRELIMINARY PLAN FOR REVIEW PURPOSES
ONLY".
North arrow.
Drawn on 24" x 36" sheet to scale of 100 -feet per inch or larger.
Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract.
All horizontal control and vertical elevations depicted on the plan shall be tied to NAD83 and NAVD 1988
Datum.
FA vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in
detail to identify the location of the proposed plan.
FIAII adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number,
and existing use.
FIAII parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the
face of the plan drawing.
County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district
boundaries and Subdivision section and/or phase boundaries.
FRoad names and Road designation (whether the Road will be public or privately owned), pavement
width and Right -of -Way width for all proposed Roads within and all existing Roads abutting the
plan. (Proposed and existing)
FAII existing and proposed plan boundary lines, phase/section lines, and Lot lines with bearings and
dimensions.
FUtility Services. (Water, wastewater, electrical, natural gas, cable, .phone, etc.) (Existing and
proposed.)
F]Pipelines: label company with volume and page.
F1The Preliminary Plan (including the entire Parent Tract if only a portion of that tract is to be
subdivided) shall be shown on a single sheet, regardless of its acreage. The Preliminary Plan may
also be shown on multiple sheets if necessary to show all detail and required information as
required by this section.
F]Size, in acres, of all Daughter Tracts.
F] Centerline tangent lengths and curve data for all proposed Roads.
F] Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements
and rights-of-way shall be accomplished free of liens.
Vol. a3 Pg.22,—
F1All proposed Easements and existing Easements of record that have a designated route shall be
shown on the plan with bearings and dimensions. The Owner shall be responsible for coordinating
with all Utility Providers the location of all utility Easements that are shown on the Final Plat.
Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within
an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plan note.
Metes and bounds description of the property to be subdivided shall be certified by a Registered
Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and
distances to a corner of the original land grant survey of which the Subdivision is a part, according
to the best available data. (Shown on drawing; not separate description)
Primary control points or descriptions and ties to such control points, to which, later, all dimensions,
angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with
respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a
part. All boundaries shall be tied to a County control monument.
The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the
Owner's dedication.
The On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District.
The location, zone classification and panel Effective Date of the 100 -Year Floodplain as identified
on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal
Emergency Management Agency (FEMA).
If there are any areas within the plat that include a FEMA -mapped Floodplain with a Zone A
classification, or if there exists within or adjacent to the plat any water courses whose upstream
drainage basin is larger than 64 acres, the plat shall also show the extent of the 100 -Year
Floodplain as determined by an engineering study under the seal of a Registered Professional
Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points
within the plat.
❑ BFE's shall be shown for all points within the plat, as determined by the results of an engineering
study. For plats where a FEMA -mapped Floodplain with a Zone AE classification exists within the
plat, the BFE established by the accompanying FEMA- published flood study may be substituted for
the engineering study.
A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot
within the plat. This minimum FFE shall be 12 -inches higher than the highest spot elevation that is
located within five feet outside the perimeter of the Building, or two -feet above the BFE, whichever
is higher.
❑ If any areas within the plat include a 100 -Year Floodplain (as determined by the results of an
engineering study or as established by FEMA), a benchmark shall be established by the Owner
within or immediately adjacent to the boundary of the plat. The location, description and elevation
of the benchmark are required to be identified on the face of the plat. The elevation of this
benchmark shall utilize the same vertical datum as that used in the engineering study to determine
the FFE.
❑ A drawing containing both existing and proposed topographic information at 2 -FT contour intervals
along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing &
proposed).
❑ If the plat contains a water well site, there shall be a depiction of the TCEQ separation
requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41.
It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not
duplicated. Subdivisions with different sections are considered unique. The Owner shall check with
the County Clerk's records for verification.
The Owner shall provide a letter of serviceability from an entity or entities providing water service
or a letter stating that no service is available within 300 feet of the Subdivision and certifying that
the Lots are suitable for private wells.
If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT)
Vol. 30 eaq Fig. lac
controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are
required to be submitted with the Preliminary Plan stating that the general entrance or driveway
configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required
prior to approval of Final Plat.
For Road widening and drainage purposes the Owner shall dedicate the Right -of -Way. In the case
of drainage that is provided for the Lots, it shall be located outside of the Right -of -Way in a private
drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located
within the Right -of -Way.
Indicate the centerline length of each Road in the proposed Subdivision and its design speed.
If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per
the requirements of Article 8 of these Regulations.
Locations of existing and proposed private alleys.
Locations of existing and proposed public areas.
Locations of other public Improvements, including but not limited to parks, schools and other public
facilities.
The location of proposed cluster mailboxes, as required.
All proposed Off-site Easements for infrastructure construction must be shown on the Preliminary
Plan.
Proposed phasing. Each phase must be able to stand alone to meet requirements of these
Regulations.
Location and size of all existing and proposed subsurface and surface water drainage facilities,
including water bodies on or immediately adjacent to the subject property and detention basins, if
needed.
If the proposed Preliminary Plan is to be a Private Subdivision (containing privately maintained
Roads), the title of the plan shall contain the phrase, "A Private Subdivision". Refer to Article 8 for
additional requirements.
This check list along with the required copies of the plan shall be submitted to the County Engineer
for approval.
❑ Include a description of contributing drainage to the proposed Subdivision. The submittal shall
include the area, slope and type of Development in the contributing area.
Drainage narrative in compliance with the BCEDG.
❑Clearly indicate the method of sanitary sewage treatment and/or disposal such as, but .not limited
to, municipal sewer service, private sewage disposal system and On-site sewage facilities
including the size and location of all proposed sewer mains and manholes. Preliminary grades for
each main between manholes and the depth at each manhole shall also be shown.
All existing and proposed water courses or manmade drainage channels shall be located within a
Common Area to be maintained by Owner.
VOL 30,q P�,0 )So-
Every Final Plat must include all of the items provided on the Simplified Plat checklist as well as the
following:
F71For Road widening and drainage purposes the Owner shall dedicate the Right -of -
Way. In the case of drainage that is provided for the Lots, it shall be located outside
of the Right -of -Way in a private drainage Easement. In the case of drainage that is
provided for the Roadway, it shall be located within the Right -of -Way.
If public Roadways are to be built as part of the plat, the plat note regarding the
responsibility for construction of Roadways as found in Appendix G.3 shall be placed
on the face of the plat.
The plat note regarding Owner's responsibilities as found in Appendix G.4, if not
contained in the Owner's dedication.
Indicate the centerline length of each Road in the proposed Subdivision and its
design speed.
If more than four mailboxes are to be provided within the Subdivision, cluster
mailboxes shall be provided and the location of such shall be indicated on the plat.
F] If the Roads within the Subdivision will be privately maintained, include the
appropriate note(s) per the requirements of Article 8 of these Regulations.
Locations of existing and proposed private alleys.
Locations of'existing and proposed public areas.
Locations of other Public Improvements, including but not limited to parks, schools
and other public facilities.
All Off-site Easements for infrastructure construction must be shown on the Final
Plat with a volume and page listed to indicate where the separate instrument
Easements were filed. Separate instrument Easements must be filed prior or
concurrently with Final Plat.
F1Proposed phasing. All phasing shall be in accordance with the approved Master Plan
and/or Preliminary Plan and each phase must be able to stand alone to meet
requirements of these Regulations. Infrastructure costs should be separate for each
phase of the Subdivision.
Location and size of all existing and proposed subsurface and surface water
drainage facilities, including water bodies on or immediately adjacent to the subject
property.
If the proposed Final Plat is to be a Private Subdivision (containing privately
maintained Roads), the title of the plat shall contain the phrase, "A Private
Subdivision". Refer to Article 8 for additional requirements.
In the case of an On-site Sewage Facility (OSSF), the Developer shall be
responsible for providing a Development Plan, as performed by a Professional
Sanitarian, a Licensed Professional Engineer, or person certified as required by
TCEQ Title 30 TAC Chapter 285. The sewage disposal plan shall be performed
according rules and regulations established by the Brazos County On-site Sewage
Facility (OSSF) Order and TCEQ Title 30 TAC Chapter 285.
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Vol. 3 d� q Pg. 1,3a I
10/29/2020
Item Coversheet
BRAZOS COUNTY
BRYANJEXAS
DEPARTMENT: Road and Bridge NUMBER:
DATE OF COURT MEETING: 11/3/2020
ITEM:
TO:
FROM:
DATE:
FISCAL IMPACT:
BUDGETED:
DOLLAR AMOUNT:
NOTES/EXCEPTIONS:
ATTACHMENTS:
File Name
Triple T County Plat App SIGNED.PDF
Triple T Subd-PP-FP 102920 (002).pdf
CC2020-Triple T Subd Final Plat
Approval of the Final Plat of Triple T Subdivision, Block 1, Lot 1; 1.96 Acres & 0.01 Acre of
FM 2223 Right of Way Dedication; Green H. Coleman League No. 12, A-10; City of Bryan
ETJ, Brazos County, Texas. Site is located in Precinct 2.
Commissioners Court
Karen Tyler
10/29/2020
False
False
$0.00
Owner/Developer: John Hoffman
Engineer/Surveyor: J4 Engineering/Kerr Surveying LLC
Description Type
Application for Development Backup Material
Plat Backup Material
A
PPRM
2d
Duane Peters Date
County Judge
FV 0 1. L Pg.
https:Hbrazos.novusagenda.comiagendaweb/CoverSheet.aspx?Item ID=22135&MeetingiD=1623
0
1/1
t9
G'�'TY OF�OQ'P
PLAT APPLICATION
Brazos County Road & Bridge Office
2617 SH 21 West
Bryan, TX 77803
Telephone: (979) 822-2127
Fax: (979 775-0456
Email: platsabrazoscountytx.4ov
SUBJECT ..•.RTY INFORMATION
APPLICATION DATE •: Aug 3, 2020 RESUBMITTAL: ❑ YES NO
PROJECT/ SUBDIVISION NAME: Triple T Subdivision
PROJECT ADDRESS OR LOCATION: 2294 FM 2223
LEGAL DESCRIPTION: A001000, GREEN COLEMAN, TRACT 50.7
IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS: n / a
NUMBER OF LOTS: 2
TOTAL ACREAGE 7 - 0
JURISDICTION : ❑ CITY LIMITS 12 Bryan ETJ ❑ OUTSIDE ALL CITY LIMITS AND ETJs
.■• a • ••
• Notification of Application completeness will be given within 10 days of Application date. All incomplete Applications will be rejected.
This Application shall expire five (5) years from the Application date of the project.
TYPE-OFAPPLICATION
❑ MASTER PLAN ❑ SIMPLIFIED PLAT ® PRELIMINARY PLAN
ID FINAL PLAT
❑ AMENDING PLAT
❑ REPLAT
.■• a • ••
® RESIDENTIAL ❑ MANUFACTURED HOME ❑ COMMERCIAL
RENTAL COMMUNITY
❑ OTHER (Please explain):
••D'
IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES ®NO
Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed
Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data
On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Floodplain j
Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special
flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or
employee of Brazos County in the event flooding or flood damage does occur.
i• •
WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? ❑ YES ® NO
Vol. 3a Pg. 3c
APPLICANT INFORMATION `
FIRM NAME: NA .
CONTACT: Gilbert Castillo
ADDRESS: 4300 Roans Chapel Rd
CITY: College Station
STATE: TX
ZIP: 77845
PHONE: 979-412-3534
FAX
EMAIL: gjcastillol@gmail.com
PROPERTY OWNER INFORMATION r s +
_• i ,
FIRM NAME: NA.
CONTACT: John Hoffman
ADDRESS: 2294 FM2 2 2 3
CITY: Bryan
STATE: TX
ZIP: 77808
PHONE: 979-224-1686
FAx
EMAIL: Getawayranch0l@gmail.com
ENGINEERINFORMATION _
FIRM NAME: 74 Engineering
CONTACT: Glenn Jones, PE
ADDRESS: PO BOX 5192
CITY: Bryan
STATE: TX
ZIP: 77805
PHONE: 979-739-0567
FZ
EMAIL: gjones@j4engineering.com
SURVEYOR tNFORMATiON '
FIRM NAME: Kerr Surveying
CONTACT: Nathan Kerr
ADDRESS: 409 N . Texas Ave.
CITY: Bryan
STATE: TX
ZIP: 77803
PHONE: 979-268-3195
FAX
EMAIL: nathan@kerrsurveying.net
OTHER INFORMATION _ s� ; ,.
FIRM NAME:
CONTACT:
ADDRESS:
CITY: STATE: ZIP:
PHONE: FAX:
EMAIL:
?ROPERTY OWNER ,CONSENT I AGENT AUTHORIZATIC
Vol. 3 a Pg. LIL
By my signature, I hereby affirm that I am the property Owner of record, or if the Applicant is an organization or business entity, that authorization
has been granted to represent the Owner, organization or business in this Application. l certify that the preceding Information is complete and
accurate, and it is AderptoodAat I agree to the Development(Subdivision of this property.
SIGNATURE:
PRINTED NAME: John Hoffman
DATE:
SIGNATU
requirements for any additional information not contained as part of this Application which may also be needed as a part of the review process.
PRINTEDNAME: Gilbert Castillo
DATE:
By signing this form, the Own of the properly authorizes Brazos County to begin proceedings in accordance with the process for this type of
Application indicated on page one of this Application. The Owner further acknowledges that submission of an Application does not in any way obligate
the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the
Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation.
.CALCULATIIONS •
MASTER PLAN: No charge SIMPLIFIED PLAT: $100 PRELIMINARY PLAN: $150 +$10 per lot
FINAL PLAT: $200 + $20 per lot AMENDING PLAT: $100 REPLAT: $200
RECEIPTI BY BRAZOS•
• Only)
DATE APPLICATION RECEIVED:-/-]
DATE APPLICATION RECEIVED/ REJECTED: / !
SIGNATURE:
SIGNATURE:
Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive
requirements for any additional information not contained as part of this Application which may also be needed as a part of the review process.
Application Check List:
Copies of finished plat with corrections (if any):
❑ Three (3) hard copies to Brazos County
❑ One (1) .pdf copy to Brazos County
❑ One (1) .dwg copy to Brazos County
❑ One (1) hard copy to Brazos County Health District
❑ One (1) hard copy to Brazos County 911
❑ One (1) hard copy to local Water District or Company
Letters of approval (to be sent by the approving institution directly to Brazos County Engineering):
❑ Letter from Brazos County Health District - For On-site sewage evaluation.
❑ Letter from Brazos County 911 - For Road names.
❑ Letter from Water District or Company. - Stating water availability, etc.
If property is within an Extraterritorial Jurisdiction (ETJ) of a City:
❑ Approval notification from appropriate City.
Applicant attests that they have signed this Application in the capacity designated, if any, and further attests
that they have read document and the statement contained herein and any attached are true and factual. All
Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that
this Application is not finished or dated until all documents listed above are filed at the Brazos County
Engineering Office and all applicable blanks are filled in the Application above.
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F-
The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Duane Peters, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as
provided for in the Revised Statutes of the State of Texas. (Texas Local Government
Code, 114.026)
Witness my hand this 3 day of too,IrY1I},,
1 P�u A.D. 2020
Karen McQueen
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this day of
Steve Aldrich, Commissioner Precinct #1
Chuck Konderla, ommissioner Precinc
Treasurer's Report for the MONTH AUGUSTMU
",sol.®� Pg. -L3
N
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2020-2021 BUDGET YEAR
NO. 20/21 5.1— 5.5
On this the 3rd day of November 2020 at a regular meeting of the Commissioners' Court, the .
following members were present:
A. Duane Peters, County Judge, Presiding
B. Steve"Aldrich, Commissioner, Precinct 1
C. Chuck Konderla, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 3rd day of November 2020 the Court heard and approved a budget
amendment(s) for the 2020-2021 budget year for Brazos County, Texas; and
WHEREAS; expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 8 September 2020, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 3rd day of November 2020.
THE CONMUSSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, .County Judge
Original: County Clerk's Office and
Attached to the original budget
� Vol. _�� pg. -[Lb
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 20121- 5.1
IIIann9n
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Purchasing Departmental Support 4,750.00
General Fund Purchasing Contractual Services 4,750.00
Purchasin
Reallocation of funds to the appropriate de artmenfs account to cover the cost of the online bidding system contract.
rtmenF' pprdv' .,_` ;Date.. ' .
ELBE
4
Vol. � _ego j�'j
de
FUND
DIV
ACCT
DRICR
ACCOUNT NAME
Increase Decrease
01000
16500100
61110000
DR
Conference & Seminar
1750.00
01000
16500100
61801000
DR
Travel
3,000.00
01000
16500I00
71020000
CR
Computer Contracts
4,750.00
4
Vol. � _ego j�'j
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 20121 - 5.2
111312020
Mule.
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Daae -AW2812020
'•a.� � ..a Six � - '�4i.k;' c L�`i r �t .z�n3<.:
IDe' artmencAp ovals: _.,'= Date. n '-j
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tU[,A000nnfLla-1'nr OS}P s{
1X,.. '•'3i '!t'?:$f.U;k'sG:?^;M
FUND
DIV
ACCT
OR/CR
ACCOUNT NAME
Increase Decrease
11000
11002900
65052000
DR
Ca entry and Buildin •Re as
7,529.00
11000
11002500
80286000
CR
Equipment & Other
7.529.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 20121- 5.3
uranin
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
Grant Fund NRA - SO Departmental Support 2,725.00
Grant Fund NRA - SO Discretionary Spending 2,725.00
NRA Grant- Sheriff Office
Reallocation of funds to the appropriate department's account due to receiving Ore goods before the and of FY 20. Funding was budgeted in FY 21 just in case goods were not received by the
end of FY 20.
(DepartmetityApprdihil
PM
Ca _ dg"e,'AR—Aytival¢,z
VOL 3aq___. pg. 1�3
FUND DIV
ACCT
DRICR ACCOUNT NAME Increase
Decrease
30000 28I001
60500000
DR Equipment & IT Enhancement
2,725.00
30000 281001
59100000
CR DDEA 2,725.00
VOL 3aq___. pg. 1�3
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No, 20121 - 5.4
s4mmn-in
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General
Permanent
Improvement Commissioners'Court-
Fund Capital Capital Outla5,223.00
General
Permanent
Improvement
Fund 1 Boonville Heritage Park Capital Outlay 5,223.00
General Capital Projects
Reallocation of funds to the appropriate department's account to cover the water & sewer set up and the ADA inspection for the Boonville Heritage Park Badrroom Project that was not
completed in FY 20. This budget amendment will cover PO 200001345 and PO 200001319 that was opened in FY 20.
FUND
tDeart"m`entAp�r va _yrDate'u x
FUND
DIV
L ;.M ..,
1/. o
'
AppVN-d PL --
Decrease
i1oG. '?);QA ___ P�
FUND
DIV
ACCT
DRICR
ACCOUNT NAME Increase
Decrease
45000
63110001
80286000
DR
Equipment- Other
5,223.00
45000
63110010
80180000
CR
Bathroom - Boonville Heritage Park 5,223.00
i1oG. '?);QA ___ P�
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 20121 - 5.5
ivnignin
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General
Permanent
improvement CommissioneneCouR-
Fund Capital Capita Outla205,471.00
General
Permanent
Improvement
Fund Auditoes - Capital Capital Outlay 205.471.00
General Capital Projects
Reallocation o££unds to the appropriate department's account to cover the cost for the Financial Software Project not completed in FY 20. This budget amendment will cover PO's19 that were
opened in FY 20 and not expensed.
n9 ., 1 , —
Lpe"" tneritApprovals,
Cduri �e_Ap_pro44L ,
F.o`r'e1ci: anUn�•Pur oses�Only.::ks ,�-.,kf�1~:..... �: z.,,s2:-,_. » #�..: a,. ,,:, ,. v r !ly .�w;?r.S�tz; r.3.�..w. �.—,a,.�c��.;;ca.�.✓,.. � _sr..,.;,nis .sir
FUND
DIV
ACCT
DRICR
ACCOUNT NAME Increase Decrease
45000
63110001
80286000
DR
Equipment- Other 205 471.00
45000
63160001
80211000
CR
Software 205,471.00
V01. a Pg-
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: 11/3/2020
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Sheriffs Office - Jail Braly, Christopher Change in Status
Approved in Commissioners' Court: 11/312020:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
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