HomeMy WebLinkAbout2020-09-08 10:00AM REGULAR MEETINGMINUTES
SEPTEMBER 8, 2020
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
September 8; 2020 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Chuck Konderla, Commissioner of Precinct 2;
Nancy Berry, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag — Commissioner Aldrich
2. Call for Citizen input and/or concerns
There was no citizen's input.
Consider and take action on agenda items 3-26:
3. Appointment of J. J. Ruffino to the Board of Directors of the Brazos Central Appraisal
District. Term of appointment is September 8, 2020 - December 31, 2021.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
4. Order 20-026 Designating Hazard Pay for Certain Specified Sheriff's Office Personnel.
A copy of the order is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
5. Approval of the following Job Description:
• a. Transition Training All -Class Code 0213 -County Judge -1048 hrs (Temp
Clerk, Expo, Class Code 0850, Position 1)
A copy of the job description is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
6. Approval of Judges and Alternates for the November 3, 2020 General Election.
The Court approved as submitted the list of Republican and Democratic appointments
for Presiding Judge and Altemate.Judge for a period of 1 year, ending July 31, 2021.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
7. Approval of Temporary Scheduling Policy.
Judge Peters explained that this temporary policy will allow employees to roll over 75%
of their vacation leave into 2021. A copy of the policy is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla,
Peters.
8. Change Order to Contract #CI P 20-580 for Jail Kitchen Expansion due to unforeseen
utility conflicts with drilled piers. The change order adds $233,143.00 to the contract
amount. The new contract amount will be $4,180,143.00.
A copy of the change order is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Kondeda,
Peters.
9. Renewal of Contract #21-021 R for the Collection of Delinquent Criminal and Civil Court
Costs, Fines and Fees with McCreary, Veselka, Bragg and Allen.
A copy of the contract renewal is attached.
Pg. L}3
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
10. Renewal of Contract #21-022R for Crack Seal, Cleaning and Sealing Joints and Cracks
on Brazos County roads with Champion Infrastructure LLC.
A copy of the contract renewal is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
11. Approval to purchase a copier machine from Xerox Business Solutions Southwest in the
amount of $7,147.00 for Juvenile Department Expansion area.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
12. Request from the IT Department to approve the Service Level Agreement between
Texas A&M AgriLife Extension Service and Texas Counties Pertaining to Information
Technology Services.
A copy of the service agreement is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Kondeda, Peters.
13. Requesting approval for the following contracts - VINE:
• a. Vine Service Agreement Contract 2110658 with Appriss - FY 2021 SAVNS
Grant Contract
• b. Contract 20202144900-319-01 for FY 2021 - Participating Entity Services
Agreement For The Statewide Automated Victim Notification Service (Savns)
A copy the contracts are attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
14. Request from Juvenile Administration for the following personnel changes with effective
date as of September 1, 2020. These changes have no impact to the FY 2020 Juvenile
Budget.
• a. Personnel Changes #1-8 (see attachment)
A copy is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
15. Approval of Clinical Psychology Services Agreement with Texas A&M University to
provide mental health counseling at the Brazos County Detention Center.
A copy of the service agreement is attached.
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Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
16. Approval of the Interlocal Cooperative Agreement Providing For the Housing Of
Prisoners From The City Of Bryan, Texas in The Brazos County Jail.
A copy of the interlocal agreement is attached.
Motion: Approve, Moved by Commissioner I rma-Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
17. Request permission to enter private property owned by Jan S. Suchodolski at 4968
Smugglers Road to remove a tree that is protruding into county right of way and is in
danger of falling on the road. Site is located in Precinct 1.
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
18. Expenditure Journal Entries
• a. CC090820 - September County monthly contribution to Health District
A copy is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
19. Tax Refund Applications for the following:
Overpayments
• a. Huber Family Trust - $225.00
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
20. Budget Amendments.
Budget Amendments FY 19/20 49.1-49.10
49.1 Reallocate funds for the Coronavirus Relief Fund - TDEM Grant.
49.2 Reallocate funds for Courthouse Security Fund.
49.3 Reallocate funds for Constable, Precinct 4.
49.4 Transfer funds from Contingency Fund to Information Technology.
49.5 Reallocate funds for Sheriff's Office.
49.6 Reallocate funds for the Exposition Complex.
49.7 To recognize funds from the Coronavirus Relief Fund - TDEM Grant.
49.8 Reallocate funds for the Coronavirus Relief Fund - TDEM Grant.
49.9 To recognize funds from the TAC Insurance Claim for hail damage.
49.10 Transfer funds from Contingency Fund to Jail Kitchen Expansion.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
21. Adoption of the County Budget for fiscal year ending September 30, 2021.
The County Judge read the following amendments to the FY 2021 Budget and
announced the Total Budget of $267,619,833.
Amendment 1
General Fund Reserve Fund Balance and Pre -Trial Bond Supervision - Reallocation of
funds to the appropriate accounts by increasing the use of reserve fund balance and
adjusting salary and benefits which will have an increase of $160 to the Pre -Trial Bond
Supervision budget. This will correct the Pre -Trial Bond Supervision positions by
removing them from the CSCD Group/Step Chart and add them on the Brazos County
Group/Step Chart.
Amendment 2
TJJD Grant - Reallocation of funding for three positions appropriated in the TJJD
Grant. Decrease salary & wages of $153,267 and $83,157 benefits in the TJJD- SA
Basic Probation budget. Increase TJJD - SA Basic Court Budget by $49,613 in salary
& wages and $27,365 in benefits. Increase TJJD - SA Basic Community Based budget
by $103,654 in salary & wages and $55,792 in benefits. This will have a zero net effect
on the total Brazos County budget.
Amendment 3
TJJD Grant - Reallocation of funding for four positions appropriated in the TJJD Grant.
Decrease salary & wages of $191,730 and $108,549 benefits and $517 in departmental
support in the TJJD - SA Comm Programs - Detention budget and Increase TJJD -
Pre & Post Adjudication - Detention Budget by the same amount. This will have a zero
net effect on the total Brazos County budget.
Amendment 4
TJJD Grant - Reallocation of funding for one position appropriated in the TJJD Grant.
Decrease salary & wages of$70,133 and $32,554 benefits in the TJJD - SA Mental
Health Services - Residential Programs budget and Increase TJJD - SA Aid Mental
Health Services - Residential Programs Budget by the same amount. This will have a
zero net effect on the total Brazos County budget.
Amendment 5
General Fund Reserve Fund Balance And. District Attorney -CPS - Reallocation of funds
to the appropriate accounts by increasing the use of reserve fund balance and adjusting
departmental support which will have an increase of $7,000 to the District Attomey-CPS
budget.
Amendment 6
General Fund Reserve Fund Balance and Information Technology - Reallocation of
funds to the appropriate accounts by increasing the use of reserve fund balance and
adjusting contractual services which will have an increase of $75,000 to the Information
Technology- I.T. Services budget.
Amendment 7
General Fund Reserve Fund Balance Information Technology -Capital - Reallocation of
funds to the appropriate accounts by increasing the use of reserve fund balance and
adjusting capital outlay which will have an increase of $23,463 to the Information
Technology -Capital budget.
Amendment 8
General Fund_ Reserve Fund Balance and Information Technology -Capital
Reallocation of funds to the appropriate accounts by increasing the use of reserve fund
balance and adjusting capital outlay which will have an increase of $39,325 to the
Information Technology -Capital budget.
Amendment 9
General Capital Projects and Commissioners' Court -Capital - Reallocation of funds to
the appropriate accounts by increasing the use of reserve fund balance and capital
outlay which will have an increase of $2,898,474 to the Commissioners' Court -Capital
budget.
Amendment 10
District Clerk and County Judge - Reallocation of funds by decreasing District Clerk's
departmental support by $3,500 and increase County Judge's departmental support by
the same amount. This will have a zero net effect on the total Brazos County budget.
Amendment 11
Juvenile Services - The Juvenile Department position titles are being restructured.
Amendment 12
Exposition Center - Reallocation of funds by decreasing repair & maintenance by
$44,000 and increasing contractual services by $44,000. This will have zero net effect
on the total Brazos County budget.
Amendment 13
General Fund Reserve Fund Balance Information and Commissioners' Court -Non
Capital - Reallocation of funds to the appropriate accounts by increasing the use of
reserve fund balance and adjusting repair and maintenance which will have an increase
of $110,400 to the Commissioners' Court -Non Capital budget.
Amendment 14
General Fund Reserve Fund Balance Information and Exposition Center- Reallocation
of funds to the appropriate accounts by increasing the use of reserve fund balance and
benefits which will have an increase of $3,028 to the Exposition Center budget.
Amendment 15
General Fund Reserve Fund Balance Information and Tax Office - Reallocation of
funds to the appropriate accounts by increasing the use of reserve fund balance and
departmental support which will have an increase of $920 to the Tax Office budget.
Amendment 16
vol. 3 OL� Pg'--LA2-
General Fund Reserve Fund Balance Information and Information Technology -
Reallocation of funds to the appropriate accounts by increasing the use of reserve fund
balance and departmental support which will have an increase of $1,072 to the
Information Technology budget.
Amendment 17
General Fund Reserve Fund Balance Information and Information Technology -Non
Capital - Reallocation of funds to the appropriate accounts by increasing the use of
reserve fund balance and adjusting repair and maintenance which will have an increase
of $300,000 to the Information Technology -Non Capital budget.
Amendment 18
Law Enforcement Education Fund - Reallocation of funds to the appropriate accounts
by increasing restricted fund balance and departmental support, which will have a net
increase of $69,000 to the LEOSE budget.
Amendment 19
County Judge - Reallocation of salary by changing Support Specialist, Class Code TBD
Position 1, from Pay Code 013 - Salary to Pay Code 014 - Hourly. This change has no
effect on the County Judge's budget.
Amendment 20
Coronavirus Relief Fund - Reallocation of funds to the appropriate accounts by
increasing revenue and salary and wages, benefits, departmental support, and
contractual
services which will have a net increase of $1,093,571 to the Coronavirus Relief Fund
(TDEM) budget.
Amendment 21
Coronavirus Emergency Supplement Fundin2 (DOJ-BJA) - Reallocation of funds to the
appropriate accounts by increasing revenue and departmental support which will have a
net increase of $ 1,479 to the Department of Justice Coronavirus Emergency
Supplement Funding budget.
Amendment 22
2020 Certificates of Obligation - To reimburse the General Fund $233,143 by the
Certificates of Obligation to be issued in October 2020. This will increase the General
.Fund Contingency account and increase the transfer of funds from the Certificates of
Obligation 2020 fund by the same amount.
Amendment 23
General Fund Reserve Fund Balance and Constable Precinct 2 - Reallocation of funds
to the appropriate accounts by increasing revenue and departmental support which will
have a net increase of $2,604 to the Constable Pct #2 budget.
Amendment 24 -
2020 Certificates of Obligation - To recognize $188,143 reserve funds in the 2020
Certificates of Obligation Fund (4320) and increase capital expenditures, by the same
amount.
� vol. 30A— P9•�—
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
22. Resolution 20-016 levying a tax rate for Brazos County for Tax Year 2020.
Commissioner Berry offered a motion that the property tax rate be increased by the
adoption of a tax rate of $0.495 cents per $100 of value, which is effectively a 1.35
percent increase in the tax rate. The motion was seconded by Commissioner Cauley
and passed unanimously.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
Commissioner Berry made a motion that the maintenance and operation portion of the
2020 County Tax rate be 0.4407 cents per $100 value. The motion was seconded by
Commissioner Cauley and passed unanimously.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
Commissioner Berry offered a motion that the debt portion of the 2020 County tax rate
be 0.0543 cents per $100 value. The motion was seconded by Commissioner
Konderla and passed unanimously.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
23. Ratification of the property tax increase due to the adoption of a budget that will require
more revenues from property taxes than in the previous year.
Judge Peters stated this budget will raise more total property taxes than last year's
budget by $1,444,005 or 1.58%, and of that amount $2,021,578 is tax revenue to be
raised from new property added to the tax roll this year.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
24. Request approval of the Brazos County Salary Schedule for Fiscal Year 2021.
The Court approved as submitted the Salary Schedule for Fiscal Year 2021. A copy is
attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
25. Personnel Change of Status.
Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
26. Payment of Claims.
Claims
8102500-8102658
9000489-9000521
Debt Service Payments $8,109,476.50
Motion: , Moved by Commissioner I rma Cauley, Seconded by Commissioner Steve
Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
27. Convene into Executive Session pursuant to the following:
• a. Texas Government Code §551.072 to deliberate the purchase, exchange,
lease, or value of real property.
• b. Texas Government Code §551.087 for deliberation regarding economic
development negotiations
At this point, the County Judge announced the Court would consider items 29 through
32 then return to convene into Executive Session.
Having considered the previously noted agenda items, at 10:31 a.m. the County Judge
stated that the Court would convene into Executive Session to deliberate as stated
above.
The following individuals were asked to stay for the meetings:
Candy Gallego, Executive Assistant
Bruce Erratt, Civil Counsel
Ed Bull, Civil Counsel
Irene Jett, Budget Officer
At 10:36 a.m. the County Judge opened the meeting and announced the Regular
Meeting would be in recess to hold a Public Hearing. Commissioner Aldrich offered a
motion to recess the Regular Meeting, the motion was seconded by Commissioner
Berry and passed unanimously. Immediately following the Public Hearing, the Court will
reconvene the Regular Meeting to convene into Executive Session.
After the Public Hearing, at 10:49 a.m. the County Judge stated the Court would now
convene into Executive Session pursuant to (a) Texas Government Code §551.072 to
deliberate the purchase, exchange, lease, or value of real property and (b) Texas
Government Code §551.087 for deliberation regarding economic development
negotiations.
28. Consider and possible action on Executive Sessions.
At 11:19 a.m. the County Judge announced the meeting open to the public and
announced that no action would be taken on the Closed Executive Sessions.
29. Juvenile Director's report on detention population.
Juvenile Director Linda Ricketson reported there are 16 juveniles in the detention center,
12 are male and 4 are female, and 26 have electronic monitors. There are 6 new youth in
isolation as per medical protocol.
30. Sheriff's report on inmate population.
Sheriff Chris Kirk stated there were 580 inmates in jail, 512 inmates are male and 68 are
female, 25 have electronic monitors and 18 are pending for monitors. Sheriff Kirk
reported there are 2 inmates positive for COVID-19 and 62 inmates are quarantined.
There are 2 staff members that are positive and 6 are in quarantine. He added that 1
staff member remains hospitalized, but is improving.
Commissioner Konderla commended Sheriff Kirk and his department in the way they
have handled the virus.
Commissioner Cauley asked if the staff member in the hospital is the same one
reported previously. The Sheriff answered yes. Commissioner Berry asked how the
employee is doing and the Sheriff said they were improving.
31. Announcement of interest items and possible future agenda topics.
Commissioner Berry announced that Human Resources will be sending out the Vacation
Loss Reports to all departments.
32. Call for Citizen input and/or concerns
There was no citizen's input.
33. Adjourn.
Vol. 3��� Pg.51
The foregoing minutes of the Commissioners Court Meeting held September 8, 2020
have been examined and are approved in open Court this 13th day of October 2020,
in Bryan, Br County, Texas.
Duane Peters
County Judge
teve Aldrich
Commissioner, Precinct 1
Chuck Konderla Nancy Berry
Commissioner, Precinct 2 Commissioner, Precinct 3
Irma Caule
Commissioner, Precinct
Attest:
K en McQueen
County Clerk
Vol. ��\ pg.�S;k
BRAZOS COUNTY
BRYAN, TEXAS
NOTICE OF MEETING AND AGENDA
[OZO SEP - L4 P 12. 31
rv/iPEf4 'qBINUIYI ,�l
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY.WILL MEET
IN REGULAR SESSION ON SEPTEMBER 8,2020 -AT 10:00 AM IN
THE COMMISSIONERS -COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag — Commissioner Aldrich
2. Call for Citizen input and/or concerns
Consider and take action on agenda items 3-26:
3. Appointment of J. J. Ruffino to the Board of Directors of the Brazos Central Appraisal
District. Term of appointment is September 8, 2020 - December 31, 2021.
4. Order 20-026 Designating Hazard Pay for Certain Specified Sheriff's Office Personnel.
5. Approval of the following. Job Description:
• a. Transition Training All -Class Code 0213 - County Judge -1048 hrs (Temp
Clerk, Expo, Class Code 0850, Position 1)
6. Approval of Judges and Alternates for the November 3, 2020 General Election.
7. Approval of Temporary Scheduling Policy.
8. Change Order to Contract #CI P 20-580 for Jail Kitchen Expansion due to unforeseen
utility conflicts with drilled piers. The change order adds $233,143.00 to the contract
amount. The new contract amount will be $4,180,143.00.
9. Renewal of Contract #21-021 R for the Collection of Delinquent Criminal and Civil Court
Costs, Fines and Fees with McCreary, Veselka, Bragg and Allen.
10. Renewal of Contract #21-022R for Crack Seal, Cleaning and Sealing Joints and Cracks
on Brazos County roads with Champion Infrastructure LLC.
11. Approval to purchase a copier machine from Xerox Business Solutions Southwest in
the amount of $7,147.00 for Juvenile Department Expansion area.
12. Request from the IT Department to approve the Service Level Agreement between
Texas A&M AgriLife Extension Service and Texas Counties Pertaining to Information
Technology Services.
13. Requesting approval for the following contracts - VI NE:
• a. Vine Service Agreement Contract 2110658 with Appriss - FY 2021 SAVNS
Grant Contract
• b. Contract 20202144900-319-01 for FY 2021 - Participating Entity Services
Agreement For The Statewide Automated Victim Notification Service (Savns)
14. Request from Juvenile Administration for the following personnel changes with effective
date as of September 1, 2020. These changes have no impact to the FY 2020 Juvenile
Budget.
• a. Personnel Changes #1-8 (see attachment)
15. Approval of Clinical Psychology Services Agreement with Texas A&M University to
provide mental health counseling at the Brazos County Detention Center.-
16.
enter:16. Approval of the I nterlocal Cooperative Agreement Providing For the Housing Of
Prisoners From The City Of Bryan, Texas in The Brazos County Jail.
17. Request permission to enter private property owned by Jan S. Suchodolski at 4968
Smugglers Road to remove a tree that is protruding into county right of way and is in
danger of falling on the road. Site is located in Precinct 1.
18. Expenditure Journal Entries
• a. CC090820 - September County monthly contribution to Health District
19. Tax Refund Applications for the following:
Overpayments
• a. Huber Family Trust- $225.00
20. Budget Amendments.
Budget Amendments FY 19/20 49.1-49.10
21. Adoption of the County Budget for fiscal year ending September 30, 2021.
22. Resolution 20-016 levying a tax rate for Brazos County for Tax Year 2020.
23. Ratification of the property tax increase due to the adoption of a budget that will require
more revenues from property taxes than in the previous year.
24. Request approval of the Brazos County Salary Schedule for Fiscal Year 2021.
25. Personnel Change of Status.
Personnel Action Forms
26. Payment of Claims.
27. Convene into Executive Session pursuant to the following:
• a. Texas Government Code §551.072 to deliberate the purchase, exchange,
lease, or value of real property.
• b. Texas Government Code §551.087 for deliberation regarding economic
.development negotiations
Vol. Pg. -:—L_
28. Consider and possible action on Executive Sessions.
29. Juvenile Director's report on detention population.
30. Sheriff's report on inmate population.
31. Announcement of interest items and possible future agenda topics.
32. Call for Citizen input and/or concerns
33. Adjourn.
Vol. —B2L— pg. -5-5
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or, integrity
of the Court, as a body, or any member or members of the Court, .or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to -the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County. Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
Pg j of
BRAZOS COUNTY
COMMISSIONER'S COURT
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Organization
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COMMISSIONER'S COURT
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Vol. pg. �$
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BRAZOS COUNTY
BRYAN, TEXAS
APPOINTMENT
The Commissioners Court of Brazos County does hereby approve the appointment of
J. J. Ruffino
to the
Board of Directors of the Brazos Central Appraisal District
The term of this appointment is September 8, 2020 through December 31, 2021
Duane Peters Date
County Judge
Brazos County Administration Bldg. • 200 S. Texas Ave. • Suite 310 • Bryan, Texas 77803 • Fax: (979) 361-4176
VOL 3� Pg.
STATE OF TEXAS §
COUNTY OF BRAZOS §
ORDER TO DESIGNATE HAZARD PAY FOR CERTAIN SPECIFIED SHERIFF'S
OFFICE PERSONNEL
WHEREAS, on or About March 13, 2020, Brazos County Judge, declared a Local Disaster for
Public Health Emergency, stating that extraordinary measures must be taken to contain COVID-
19 and prevent its spread throughout Brazos County.
WHEREAS, the COVID-19 virus is contagious and spreads through person-to-person contact,
especially in group settings; and
WHEREAS, the COVID-19 virus continues to be a public health emergency and positive cases
of COVID-19 have appeared in -the Brazos County Detention Center.
THEREFORE, BE IT ORDERED BY THE BRAZOS COUNTY COADUSSIONEWS
COURT:
Effective Wednesday September 9, 2020, the following positions working within the Brazos
County Detention Center will be compensated at their regular hourly rate of pay plus an
additional four dollars ($4.00) per hour (Hazard Pay) for hours actually worked:
Sergeant
Program Sergeant
Medical Sergeant
Corporal
Detention Officer
Classification Officer
Transport Deputy
Work Crew Deputy - AA
Booking Officer -
Booking Clerk - AA:.
Food Service Manager
Jail Cook
Visitation Officer
Custodian of Records - AA
Court Officer .
Compliance Officer.- AA
Quartermaster
Commissary Officer
Correctional Health Professional
Correctional Health Professional — EMT
Medical Records Clerk
This Order shall terminate at 24:00 hours on December 25, 2020 and all personnel affected by this
Order will resume receiving compensation at pay rates and under such policies that existed
immediately prior to this order.
This Order may be modified as determined necessary at any time prior to December 25, 2020.
ORDERED this 8th d e tember 2020 in Bryan Brazos County, Texas.
Duane Peters
County Judge
Steven H.W. Aldrich
County Commissioner, Precinct 1
Nancy Berry
County Commissioner, Precinct 3
ATTEST:
G
Karen McQueen
Brazos County Clerk
Chuck Konderla "
County Commissioner, Precinct 2
Irma Can ley
County Commissioner, P eci ct 4
vol. �.� pg. LU—
I
STATE OF TEXAS §
0
COUNTY OF BRAZOS §
ORDER TO DESIGNATE HAZARD PAY FOR CERTAIN SPECIFIED SHtRIFF'S
OFFICE PERSONNEL
WHEREAS, on or About March 13, 2020, Brazos County Judge, declared a Local Disaster for
Public Health Emergency, stating that extraordinary measures must be taken to contain COVID-
19 and prevent its spread throughout Brazos County.
WHEREAS, the COVID-19 virus is contagious and spreads through person-to-person contact,
especially in group settings; and
WHEREAS, the COVID-19 virus continues to be a public health emergency and positive cases
of COVID-19 have appeared in the Brazos County Detention Center.
THEREFORE, BE IT ORDERED BY THE BRAZOS COUNTY COMMISSIONER'S
COURT:
Effective Wednesday September 9, 2020, the following positions working within the Brazos
County Detention Center will be compensated at their regular hourly rate of pay plus an
additional four dollars ($4.00) per hour (Hazard Pay) for hours actually worked:
Sergeant
Program Sergeant
Medical Sergeant
Corporal
Detention Officer
Classification Officer
Transport Deputy
Work Crew Deputy - AA
Booking Officer
Booking Clerk - AA
Food Service Manager
Jail Cook
Visitation Officer
Custodian of Records - AA
Court Officer
Compliance Officer - AA
Quartermaster
Commissary Officer
Correctional Health Professional
Correctional Health Professional — EMT
Medical Records Clerk
This Order shall terminate at 24:00'hours on December 25, 2020 and all personnel affected by this
Order will resume receiving compensation at pay rates and under such policies that existed
immediately prior to this order.
This Order may be modified as determined necessary at any time prior to December 25, 2020.
A
ORDERED this 8th d e tember 2020 in Bryan Brazos County, Texas.
Duane Peters
County Judge
Steven H.W. Aldrich Chuck Konderla
County Commissioner, Precinct 1 County Commissioner, Precinct 2
_LM4-,j
Nancy Berry
County Commissioner, Precinct 3
ATTEST:
G
Karen McQueen
Brazos County Clerk
County Commissioner,
as!-" ► c, hcm
y � Brazos County T&"pl ft ftlaion1.2010012
Job Description
Last Updated: September 2014
ar
Class Number:
0850
l Temp -Clerk
I Pay Group
Pay
! tMarketing
�- ��Title:
12
I Department:Expoi
sition Complex
& Sales Manager- Inside Events Brazos
FLEA Status:
Non Exempt
j Reports To:
i{ Approved Date:
10!01/2020
EEOC Category:
County Expo,
Office and Clerical
End Date:
i
i
09/30/2021
i Employee
Signature:
I
i
(-
General Summary.
! Performs professional office administration duties and responsibilities for the Brazos County Expo. Specifically responsible for
I performing comprehensive bookkeeping duties and responsibilities Including maintaining customer accounts, entering all
required financial information -into Quick Books, generating monthly reports, reconciling funds and making dally bank deposits.
Responsible for maintaining animal bedding products to be sold, using a cash register and occasionally selling specific animal
bedding products at equine and livestock events.
Essential Duties:
Preforms all bookkeepingresponsibilities including maintaining customer accounts, entering all required financial information _
Into Quick Books, generating monthly reports, reconeding funds and making dally bank deposits;
Communicates effectively orally and in writing;
E Works effectively in a team environment and maintoos a positive attitude and working relationship with all staff;
f
iWorks an irregular schedule occasionally as needed;
j Exercises discretion and independent judgment, with minimal supervision, as necessary in performing professional
I responsibilities;
Must be a "people" person with an excellent personality, have the ability to multi -task in a stressful environment, have a strong
work ethic, have strong organizational skills and be able to focus attention on details;
Must be very experienced and proficient in Quick Books, Microsoft Word and Excel.
APPRO
I
I Duane Peters
County Judge Date
Other Duties as assigned.
Vol.�y Pg. 1
Supervision
Received: Marketing & Sales Manager- Inside Sales!'.Brazos County Exposition Complex
` Given: Ti&& -a noh-supeN6orypMonc 6=46naby may be `on-call' after hours for the Exposition Complex.
—
Required:
A bachelor's degree or equivalent in a business related field is preferred. Must be a "people"
j
person with an excellent personality, have the ability to multi -task in a stressfu I environment,
have a strong work ethic, have strong organizational skills and be able to focus attention on
details. Must be very experienced and proficient in Quick Books, Microsoft Word and Excel.
1
Preferred:
multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to
i Typical: The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
Individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend
and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific
vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.,
Skills,
Abilities
including word processing and spreadsheet software; read and interpret manuals and memos; perform math to
balance accounts; understand and follow Instructions; operate standard office equipment, such as a Copy
machine and a facsimile machine; type Go wpm; communicate effecOely;,both orally and In writing; work
independently as necessary; set work prioOtles; maintain effective working relationship with co-workers; and
provide exceptional customer service to the general public.
Work Environment
f Typical:–)
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
Individuals with disabilities to perform the essential functions; The noise levet in the work environment Is usually
moderate. The employee Is constantly required to work closely with others as a part of a team to perform
multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to
work under time constraints and meet deadlines.
OPrescribed by Secretary of State
Section 32.002 (d), V.T.C.A., Election Code 8107
I, Trudy Hancock, REO, Elections Administrator of Brazos County do hereby submit the following persons
for appointment as presiding judge and alternate judge for elections conducted by the county as required upon receipt
of timely list(s) submitted by the appropriate political party chairs or as recommended by me if no list(s) were
submitted timely by party chairs. The appointment will be a 1 year term, ending on July 31, 2021.
Yo, Trudy Hancock, REO, Administrador de Elecciones del Condado de Brazos someto por este medio para
nombrar las personas siguientes como juez de presidencia y juez alterno par alas elecciones conducidas por el
condado coma requerido, segfin el recibo de las listas oportunas sometidas por las sillas politicos apropiadas del
partido o segzin to recomendado por mi si no hay listas oportunas sometidas al lado de las sillas del partido. La cita
sera un termino de 1 an'o, terminando el 31 de Julio de 2021.
Vote Center
Centros de Votacion
Presiding Judge
Juez de presidencia
Alternate Judge
Juez alterno
Millican Community Center
Jody Quimby *R*
Jan Gerston *D*
College Station Utilities Mtg & Tng Facility
Bill Edson *R*
Nancy Inglis *D*
Galilee Baptist Church
ShirleyCarter *D*
Robert Bruce*R*
Zion Church of Kurten
Carol Nichols *R*
Marianne Arnold *D*.
Parkway Baptist Church
Katrina Stewart *D*
Donald Trac *R*
College Heights Assembly of God Church
David Nelson *D*
Jan Decoste *R*
First Baptist Church Bryan
Diana Davis *R*
Susan Spears *D*
Beacon Baptist Church
Nathan Cook *R*
Princess Jones *D*
Bryan Ballroom
Jesse Osti uin *D*
Joe Moreno *R*
Brazos County Administration Bldg
Mary Stasiowski *R*
Terri Miller *D
Rudder Tower — Texas A&M Campus
Cynthia Perez *R*
Karen Riedel *D*
GW Williams Tabernacle
Ronnie Adams *D*
Steve Elsesser*R*
TAMU College of Medicine — Riverside
Jana Perez -Cantu *R*
C nthia Christner *D*
Lincoln Center
Murrav Bennett *R*
Andre Steen *D*
College Station City Hall
Erin Hall *D*
Chantal Vessali *R*
College Station ISD Administration Bldg
Raul Pendas *R*
Vicente Gonzalez *D*
Fellowship Freewill Baptist Church
EJ Bisku *R*
Helen Chavarria *D*
Castle Heights Baptist Church
Barbara Cooper *D*
Jane Crouse *R*
A&M Church of Christ — Refinery
Ron Glenn *R*
Ran Frias *D*
A&M Church of Christ — Commons
Thomas Basse *R*
Bobby Presley*D*
Christ United Methodist Church
Dixie Trac *R*
Charles Cryan *D*
Arena Hall
Jonathon Howerton *R*
Barry Clar *D*
Brazos Center
Marla Calvin *R*
Harold Eaton *D*
Wellborn Community Center
Patricia Lassiter *R*
Tina Hanna *D*
Living Hope Baptist Church
Cad Bullin on *R*
Joe Nieman *D*
Church of the Nazarene
Susan Stevenson *R*
Kathryn Nemec *D*
Central Count Manager
Darlene Nichols
Tabulating Supervisor
Tracy Price
Early Voting Ballot Board
Bob Davis *R*
Wanda Watson *D*
Central Count
Bob Davis *R*
Wanda Watson *D*
Issued this the 8°i day of September, 2020.
Emitado este dia 8"' de septiembre 2020.
AP 0 D:
Duane Pee Brazos County Judge
Juez del Condado de Brazos
TEMPORARY SCHEDULING POLICY
(ONLY IN EFFECT FOR THE REMAINDER OF 2020)
2.01.2 SCHEDULING:
Scheduling of vacation shall be after all compensatory time is exhausted. Vacation
scheduling shall be at the discretion of the individual elected official or department
heads.
Employees may use the vacation earned in the new calendar year on the first day of the
first full pay period of the new calendar year.
Vacation must be taken by the last day of the last full pay period in December (December
25, 2020). After this deadline, any annual leave balance in excess. of the maximum
-allowable shall be reduced to the maximum without compensation. The maximum
allowable accumulation of unused vacation leave TO BE ROLLED OVER TO 2021
(beginning on December 26, 2020) IS SEVENTY-FIVE PERCENT (75%) of the
employee's annual accrual rate. The maximum allowable accumulation of unused vacation
leave after the initial 2021 roll over will go back to one-half of the employee's annual
accrual rate.
Duane Peters, County_Judge. =_- _ ---Date--
Map a
Document 6701 ® 2017
Change Order. .
PROJECT: (Name and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION:
Brazos County Jail Kitchen Addition Contract For: General Construction Change Order Number. 001
1835 Sandy Point Rd, Date: January 14, 2020 Date: August 28, 2020
Bryan. TX 77807
OWNER: (Name and address)
Brazos Coudty, TX
200 South Texas Ave, Suite 352
Bryan, TX 77803
ARCHITECT: (Xame and oddrecs)
TreanorHL
1700 Pacific Ave, Suite 2630
Dallas, TX 75201
CONTRACTOR: (Uanre and address)
Collier Construction
1601 Highway 290 West
Brenhatn, TX 77833
THE CONTRACT IS CHANGED AS FOLLOWS:
(Insert a detailed description of the change and, if applicable, attach'or• reference specific erhibits. Also include agreed upon adjusonents
attributable to ereculed Construction Change Directives.)
Change Proposal 82003-001.:
PMP 2003-00183 for City comment revisions totaling $20,162,00
PJ 4Q 2003-003112 for Jail Commission Review revisions totaling $53,750.00
PNP 2003-004R2 for existing utility revisiosn totaling $159,231.00
The. original Contract Sum was
$
3,947,000.00
The net chaiige by previously.authorized Change Orders
$
0.00
-The Contract Sum prior to this Change Order was
$
3,947,000.00
The Contract Sum will be increased by this Change Order in the amount of
$
233,143.00
The new Contract Sum including this Change Order will be
$
4,180,143.00
The Contrac(Time wi11 be- increased by Seventy-one (71) days.
The nevv date of Substantial Completion will be August 7, 2021
NOTE: This Change Order does not include adjustments to the Contract Sum or Guaranteed Nfaximum
Price, or the Contract Time, that have
been authorized by Construction .Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which
case a Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER,
TreanorHL .
ARCHITECT ranee)
SIGNATURE
T. Andrew Pitts, Principal R. Brad Gay, Sr. Project IVIQr
PRINTED NAME AND TITLE PRINTED NAME AND TITLE PRINT7 NA AND TITLE
�iz3 .2€5. ,2o2a 08.28,2020 ? C7
DATE DATE DA
AIA Document G701" — 2017. Copyright O 1979, 1987, 2060, 2001 and 2017 by The American Institute of Architects. All rights reserved. The 'American
Institute of Architects; 'AIA,' the AIA Loge, and "AIA Contract Documents" are regislered trademarks and may not be used without permission. This document
was produced by AIA software at 13:45:24 ET on 08/28t202O under Order No.5500317468 which expires on 0411812021, is not for resale, is licensed for one -lime
use only, and may only be used in accordance with the AIA Contract Documentsa Terms of Service. To report copyright violations, e-mail copyright@aia.org.
User Notes: (389ADA51)
Vol. pg. blo
: PO Box 1889
Uollier Brenham, TX 77834-1889
Ph. 979-836-4477
GENERALCONTRACTORS Fx.979-836-4940
CONSTRUCTION MANAGERS
CHANGE PROPOSAL #2003-001
Project: Brazos County Jail Kitchen Expansion
Date: 08/20/2020
Owner: Brazos County RE: Contract Change Order
#001
Taxable Status: Non -Taxable Municipal Project
Architect: TreanorHL
Representative: Gwen Gigous
REQUEST:
Architect Project
No.:
CCI Project No.: 2003
In response to the request of the Owner/Architect, we submit the following proposal for modifications to
the Contract Documents:
Description of the Work:
Summary of PMPs 2003-001, 2003-003, and 2003-004 for Contract Change Order.
Quotation:
PMP 2003-001113 $20,162.00
PMP 2003-003112 $53,750.00
PMP 2003-004112 $159,231.00
Tax $0.00
The Modification will be an an ADDITIONAL COST of Total $233,143.00
The Contract Time will be extended by Seventy One days
Note: This proposal is valid if fully executed by 09/02/2020. If this document is not fully executed 09/02/2020,
it will be necessary to re -price the work described herein.
APPROVAL.
This Proposal is hereby accepted and authorized to be funded from CONTRACT CHANGE ORDER NO.001.
The Contractor is hereby authorized to proceed with J, oorrk.
Contractor: Collier Construction, LLC. Ey: Date: 08.27.2020
Architect: TreanorHL By: Date:
Owner: Brazos County By: Date:
As
011ier PO Box 1889
Brenham, TX 77834-1889
Ph. 979-836-4477
GENERALCONTRACTORS
CONSTRUCTION MANAGERS Fx.979-836-4940
PROJECT MODIFICATION PROPOSAL. #2003-001 R3
Project: Brazos County Jail Kitchen Expansion Date: 08/27/2020
Owner: Brazos County RE: ASI 001
Taxable Status: Non -Taxable Municipal Project
Architect: TreanorHL
Representative: Gwen Gigous
REQUEST:
Architect Project
No.:
CCI Project No.: 2003
In response to the request of the Owner/Architectwe submit the following proposal for modifications to
the Contract Documents:
Description of the Work:
Electrical, plumbing, and underground fire service revisions per ASI 001.
Quotation:
ASI 001 Revisions $20,162.00
Tax $0.00
The. Modification will be an an ADDITIONAL COST of Total $20,162.00
The Contract Time will be extended by Zero(0) days
Note: This proposal is valid if fully executed within 30 days of the date shown above. If this document is not fully
executed within 30 days, it will be necessary to re -price the work described herein. -
APPROVAL
This Proposal is hereby accepted and authorized to be funded from CONTRACT CHANGE ORDER NO. 001
The Contractor is hereby authorized to proceed with the work.
Contractor: Collier Construction, LLC. By: Date:
Architect: TreanorHL By:
Owner. Brazos County . By:
PROPOSAL BREAKDOWN
Project# 2003 Contract# Revision#
Project Title: BRAZOS COUNTY JAIL KITCHEN EXPANSION Date: 8/2712020
Description of Change in Work: REVISIONS PER ASI 001
Location DESCRIPTION
QUAN. UNI
REQ'D.
LABOR
UNIT
COST
LABOR I
M&E I
UNIT
COST
M&E I
COST
SUB
UNIT
COST
SUB
COST
COPPER PIPE
1
LS
0.00
680.00
680.00
0.00
COPPER FITTINGS
1
LS
0.00
585.00
585.00
0.00
COPPER PIPE
1
LS
0.00
-91.00
91.00
0.00
COPPER FITTINGS
1
LS
0.00
-50.00
50.00)
0.00
ROOF STAND/SADDLES
1
LS
0.00
4000.00
4,000.00
0.00
ROOF STAND/SADDLES
1
LS
0.00
-1034.00
(1,034.00)
0.00
CONDENSATE ROOF PAN/ PITCH PAN
1
LS
0.00
800.00
800.00
0.00
WALL BRACKET PIPE SUPPORT
1
LS
0.00
85.00
85.00
0.00
4&6" PVC PIPE & FITTINGS
1
LS
0.00
130.00
130.00
0.00
DELETE 4" PVC SCH 40
-25
LF
0.00
1.29
32.25
0.00
ADD 4" PVC SCH 40
18
LF
0.00
1.29
23.22
0.00
DELETE 6X4 WYE
-1
EA 1
0.00
177.45
177.45
0.00
DELETE 4" 45 BEND
-2
EA 1
0.00
3.71
(7.42)
0.00
DELETE 4" TEE
-1
EA
0.00
6.01
6.01)
0.00
DELETE 4" FLOOR CLEANOUT
-2
EA
0.00
119.27
238.54)
0.00
ADD 6X4 TEE
1
EA
0.00
23.39
23.39
0.00
PLUMBER LABOR CREDIT
-1
HR
45.00
45.00
0.00
0.00
PLUMBER APP LABOR CREDIT
-1
HR
35.00
35.00
0.00
0.00
4" VENT THRU ROOF
1
LS
0.00
250.00
250.00
0.00
4" NH C1 PIPE
1
LS
0.00
240.00
240.00
0.00
4" NH Cl FITTINGS
1
LS
0.00
180.00
180.00
0.00
PIPE MARKERS
9m
1
LS
0.00
300.00
300.00
0.00
INSULATOR
1 LOT
0.00
3185.00
3,185.00
0.00
PLUMBER
40
HR
45.00
11800.00
-
0.00
0.00
PLUMBER APPRENTICE
40
HR
35.00
1,400.00
0.00
0.00
PLUMBING SUPERVISOR
10
HR
58.00
580.00
0.00
0.00
SELF PERFORM OH&P
1
LS 1
0.00
1881.74
1,881.74
0.00
0.00
0.00
3/4" EMT
80
LF
0.00
0.691
55.20
0.00
3/4" EMT CONN
2
EA
0.00
1.98
3.96
0.00
3/4" EMT COUP
7
EA
0.00
2.22
15.54
0.00
3/4" STRAP
16
EA
0.00
0.29
4.64
0.00
4" SQ - 2 1/8 DEEP
1
EA
0.00
1.68
1.68
0.00
FASTENERS
20
EA
0.00
0.22
4.40
0.00
#12 THHN
425
LF
0.00
0.17
72.25
0.00
RED WIRENUTS
5
EA
0.00
0.12
0.60
0.00
PULL WIRE
85
LF
0.00
0.02
1.70
0.00
GEAR LOT PRICING
1 LOT
0.00
1980.00
1,980.00
0.00
PANEL EMA
1
EA
0.00
0.00
0.00
PANEL EHK
1
EA
0.00
0.00
0.00
PANEL ELK
1
EA
0.00
1
0.00
0.00
XFMR TELK 112.5 KVA
1
EA
0.00
0.00
0.00
400A/3P DISCONNECT, 600V, NI, NF
1
EA
0.00
0.00
0.00
200A/3P DISCONNECT, 600V, N1, NF 1
1
EA
0.00
0.00
0.00
200A/3P DISCONNECT, 600V, N311,
AF, WITH 110A FUSES
I
EA
0.00
0.00
0.00
Vol. 'Ok fig. __�
60A/3P DISCONNECT, 600V, N311, AF,
WITH 60A FUSES
1
EA
0.00
0.00
0.00
60A/3P DISCONNECT, 600V, N3R, AF,
WITH 4•5A FUSES
1
EA
0.00
0.00
0.00
30A/3P DISCONNECT, 600V, N311, AF,
WITH 30A FUSES
1
EA
0.00
0.00
0.00
30A/3P DISCONNECT, 600V, N3R, AF,
WITH 20A FUSES
4
EA
0.00
0.00
0.00
ARC FLASH, SHORT CIRCUIT, AND
COORDINATION STUDY
1 LOT
0.00
0.00
0.00
DRAWINGS
3
EA
0.00
3.62 10.86
0.00
ELEC FOREMAN
126
HR
0.00
0.00
40.26
50.73
ELECTRICIAN LABOR
6.28
HR
0.00
0.00
35.87
225.26
ELECTRICIAN HELPER
6.28
HR
0.00
0.00
27.26
171.19
ELEC PM/SUPERVISION
1.51
HR
0.00
0.00
49.02
74.02
ELEC LABOR BURDEN
1
LS
0.00
0.00
224.12
224.12
ELEC OH&P
1
LS
0.00
0.00
608.19
608.19
GENERAL CONTRACTOR OH&P
1
LS
0.00
0.00
175.22
175.22
0.00
0.00
.0.00
BONDS & INSURANCE
1
LS
0.00
0.00
391.09
391.09
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
SUBTOTALS >>>
3,700.00
10,995.77
3,801.57
Remarks:
Subtotal of Labor, Material, Equipment, Other and Subcontractor
Labor Burden (Ins, Tax, FICA,)
Fringe Benefits (Health/Retire)
Sales Tax
Subtotal of Above Items
Overhead and Profit
Bond and Liability Insurance
45.00% of Labor Amount
Included ofLaborAmount
0.00% of M&E Amount
0.00%
0.00%
Included of Total Cost
Vol. _aa�_ pg. To
$18,497.34
$1,665.00
$0.00
$0.00
$20,162.34
$0.00
$0.00
$20,162
011ier POBox1889
Brenham, TX 77834-1889
Ph, 979-836-4477
GENERAL CONTRACTORS
CONSTRUCTION MANAGERS Fx.979-836-4940
PROJECT MODIFICATION PROPOSAL #2003-003 R2
Project: Brazos County Jail Kitchen Expansion Date: 08/27/2020
Owner: Brazos County RE: ASI #002
Taxable Status: Non -Taxable Municipal Project
Architect: TreanorHL
Representative: Gwen Gigous
REQUEST:
Architect Project
No.:
CCI Project No.: 2003
In response to the request of the Owner/Architect, we submit the following proposal for modifications to
the Contract Documents:
Description of the Work:
Revisions per ASI #002.
Quotation:
ASI #002 Revisions $53,750.00
Tax $0.00
The Modification will be an an ADDITIONAL COST of Total $53,750.00
The Contract Time will be extended by Zero(0) days
Note: This proposal is valid if fully executed within 30 days of the date shown above. If this document is not fully
executed within 30 days, it will be necessary to re -price the work described herein.
APPROVAL
This Proposal is hereby accepted and authorized to be funded from CONTRACT CHANGE ORDER NO. 001.
The Contractor is hereby authorized to proceed with the work.
Contractor:
Collier Construction, LLC.
By:
Date:
Architect:
TreanorHL
By:
Date:
Owner:
Brazos County
By:
Date:
PROPOSAL BREAKDOWN
Project # 2003 Contract # Revision#
ProjectTltle: BRAZOS COUNTY JAIL KITCHEN EXPANSION Date: 8/27/2020
Description of Change in Work: ASI 002 REVISIONS
Location DESCRIPTION
QUAN. UNI
REQ'D.
LABOR
UNIT
COST
LABOR
M&E
UNIT
COST
M&E
COST
SUB
UNIT
COST
SUB
COST
RESTROOM CEILING REVISION
0.00
0.00
0.00
3 5/8" METAL STUD
22 EA
0.00
14.96
329.12
0.00
3 5/8" METAL TRACK
8 EA
0.00
12.10
96.80
0.00
1/2" PLYWOOD
8 SHT
0.00
33.93
271.44
0.00
5/8" HIGH IMPACT BOARD
8 SHT
0.00
44.00
352.00
0.00
5/8" TYPE X DRYALL
-8 SHT
0.00
12.96
103.61311
0.00
12' USG DONN DRYWALL MAIN
-1 CTN
0.00
124.42
124.42
0.00
48" USG DONN DRYWALL CROSS TEE
-1 CTN
0.00
124.42
fl24.421
0.00
FRAME METAL CEILING
24 HR
0.00
0.00
39.50
948.00
HANG HI IMPACT BOARD
12 HR
0.00
0.00
39.50
474.00
HANG 1/2 PLYWOOD
1.2 HR
0.00
0.00
39.50
474.00
DRYWALL OH&P
1 LS 1
0.00
0.00
294.54
294.54
GENERAL CONTRACTOR OH&P
1 LS
0.00
0.00
144.37
144.37
0.00
0.00
0.00
REVISE FIXTURES TO VANDAL RESIST
0.00
0.00
0.00
ORIGINAL FIX'T'URES
0.00
0.00
0.00
TYPE A
-57 EA
43.70
2,490.90
118.00
6,726.00
0.00
TYPE B
-2 EA
43.70(87.40).85.00
170.00
0.00
TYPE C
-3 EA
43.70
rumml
95.00
285.00
0.00
TYPE Xl
-7 EA
43.70
r305.9011
71.00
497.00)
0.00
TYPE X2
-1 EA
43.70
(43.70)
72,00
(72.00)
0.00
CONTROLS
-1 LOT
0.00
1500.00
(1,500.00)
0.00
0.00
0.00
0.00
VANDAL RESISTANT FIXTURES
'0.00
0.00
0.00
TYPEA
57 EA
49.40
2,815.80
611.00
34,827.00
0.00
TYPE B
2 EA
49.40
98.80
469.00
938.00
0.00
TYPE C
3 EA
49.40
148.20
547.00
1,641.00
0.00
TYPE X1
7 EA
49.40
345.80
343.00
.2,401.00
0.00
TYPE X2
1 EA
49.40
49.40
343.00
343.00
0.00
CONTROLS
1 LOT
0.00
1500.00
1,500.00
0.00
ELECTRICAL LABOR B13RDEN
1 LS
0.00
0.00
171.57
171.57
ELECTRICAL OH&P
1 LS
0.00
0.00
4945.59
4,945.59
GENERAL CONTRACTOR OH&P
1 LS
0.00
0.00
1895.81
1,895.81
0.00
0.00
0.00
TAMPER PROOF SPRINKLER HEADS
(LIGHT HAZARD TAMPER PROOF
INSTITUTIONAL)
101 EA
4.21
425.21
31.55 •
3,186.55
0.00
FREIGHT
1 EA
0.00
28.00
28.00
0.00
SPRINKLER OVERHEAD
1 1S-
0.00
.0.00
363.98
363.98
SPRINKLER PROFIT
1 LS
0.00
0.00
800.75
800.75
GENERAL CONTRACTOR OH&P
1 LS
0.00
0.00
240.22
240.22
0.00
0.00
0.00
DELETE TYPE S-3AIR 'DEVICE
--1 EA
0.00
.265.00
(265.001
0.00
S-2, S-4, S-5 GRILLES
"-16 EA
0.00
26.56
424.96
0.00
S-2, S-4, S-5 SECURITY DIFFUSERS
161 EA 1
44.16
706.56
61.56
984.96
0.00
ADD SECURITY FACEPLATE TO GRILLE
121 EA 1
14.72
176.63
139.31
1,671.72
0.00
Vol. pg. ��
16X16 SECURITY BARS
2
EA
264.94 529.88
497.291 994.58
0.00
VANDAL RESISTANT SCREWS
150
EA
0.00
0.841 126.00
0.00
GENERAL CONTRACTOR OH&P
1
LS
0.00
0.00
225.02 225.02
0.00
0.00
0.00
BONDS & INSURANCE
1
LS
0.00
0.00
1136.46 1,136.46
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
SUBTOTALS >>>
2,237.28
39,398.70
12,114.29
Remarks:
Subtotal of Labor, Material, Equipment, Other and Subcontractor
Labor Burden (his, Tax, FICA)
Fringe Benefits (Health/Retire)
Sales Tax
Subtotal of Above Items
Overhead and Profit
Bond and Liability Insurance
0.00% of Labor Amount
Included ofLaborAmount
0.00% of M&E Amount
0.00%
0.00%
Included ofTotal Cost
Pev
V0 -25
$53;750.27
$0.00
$0.00
$0.00
$53,750.27
$0.00
$0.00
$53,750
ArN
011ier PO Box 1889
Brenham, TX 77834-1889
Ph. 979-836-4477
GENERALCONTRACTORS
CONSTRUCTION MANAGERS Fx.979-836-4940
PROJECT MODIFICATION PROPOSAL #2003-00482
Project: Brazos County Jail Kitchen Expansion Date: 08/13/2020
Owner: Brazos County RE: PR #001
Taxable Status: Non -Taxable Municipal Project
Architect: TreanorHL
Representative: Gwen Gigous
REQUEST:
Architect Project
No.:
CCI Project No.: 2003
In response to the request of the Owner/Architectwe submit the following proposal for modifications to
the Contract Documents:
Description of the Work:
Revisions per PR #001.
Note: This proposal includes either grout filling the ends of the existing sanitary and abandoning in
place, or removing the existing line and backfilling with native soil, using compacting effort, with no
compaction requirements. Gas piping to be wall and roof surface mounted in lieu of penetrating the
roof, per field direction.
Quotation:
PR#001 Revisions $159,231.00
Tax $0.00
The Modification will be an an ADDITIONAL COST of Total $159,231.00
The Contract Time will be extended by Seventy One days
(711
Note: This proposal is valid if fully executed by 08/24/2020. If this document is not fully executed by
08/24/2020, it will be necessary to re -price the work described herein.
APPROVAL
This Proposal is hereby accepted and authorized to be funded from CONTRACT CHANGE ORDER NO.001.,
The Contractor is hereby authorized to proceed with the work.
Contractor:
Collier Construction, LLC.
By:
Date:
Architect:
TreanorHL
By:
Date:
Owner:
Brazos County
By:
Date:
Vol \ Pg.
PROPOSAL BREAKDOWN
Project# 2003 Contract#
Revision#
Project Title: BRAZOSCOUNTY TAIL KITCHEN EXPANSION Date:
Description of Change in Work: UTILITY REVISIONS PER PR 001
8/2W2020
Location DESCRIPTION
QUAN. �UNIJ
REQ'D.
LABOR
UNIT
COST
LABOR
M&E
UNIT
COST
M&E
COST
SUB
UNIT
COST
SUB
COST
UTILITY REVISIONS
0.00
0.00
0.00
LOCATE & VERIFY EXISTING UTILITIES
0.00
0.00
0.00
PLUMBER
0 HR
45.00
0.00
0.00.
0.00
PLUMBING APPRENTICE
0 HR
35.00
0.00
0.00
0.00
MINIEXCAVATOR
0 DA
0.00
227.00
0.00
0.00
FUEL
0 GAL
0.00
2.80
0.00
0.00
HAND EXCAVATION (2 MAN CREW)
0 DA
500.00
0.00
0.00
0.00
0.00
0.00
0.00
STORM DEMOLITION
0.00
0.00
0.00
MINI EXCAVATOR
1 DA
0.00
227.00
227.00
0.00
FUEL
10 GAL
0.00
2.80
28.00
0.00
OPERATOR
1 DA
300.00
300.00
0.00
0.00
HELPER
1 DA
250.00
250.00
0.00
0.00
FOREMAN
0 DA
580.00
0.00
0.00
0.00
BACKFILL - SELECT FILL
9 CY
0.00
9100
81.00
0.00
STORM LINE CAP
1 EA
0.00
50.00
50.00
0.00
0.00
0.00
0.00
DELETE 4" SDR 26
-20 LF
0.00
1.15
(23.00)
0.00
DELETE 4" C/O ASSY
-1 EA
0.00
60.00
(60,00)
0.00
4" PIPING & CLEANOUT LABOR
-1 DA
262.00
262.00
0.00
0.00
UTILITIES & DEMO LABOR BURDEN
1 LS
0,00
129.60
129.60
SELF PERFORM OH&P
1 LS
0.00
108.09
108.09
0.00
0.00
0.00
PAVING INFILL AT ISLAND
0.00
0.00
0.00
READY MIX
4 CY
0.00
91.00
364.00
0.00
REINFORCING
0.1 TN
0.00
900.00
90.00
0.00
STAKING
0 LF
0.00
0.00
0.00
FORMBOARD
0 LF
0.00
0.00
0.00
ACCESSORIES
154 SF
0.00
0.17
26.18
0.00
CONCRETE LABOR
154. SF
1.35
207.90
0.00
0.00
BOLLARD
1 EA
0.00
150.00
150.00
0.00
BOLLARD LABOR
1 EA
125.00
125.00
0.00
0.00
BOLLARD PAINT
1 EA
0.00
115.00
115.00
0.00
CONCRETE FOREMAN
2 HR
58.00
116.00
0.00
0.00
CURB DELETION
0.00
0.00
0.00
READY MIX
-0.5 CY
0.00
91.00
45.50
0.00
REINFORCING
-0.027 TN
0.00
900.00
24.30
0.00
STAKING
-75 LF
0.00
0.41
(30.75)
0.00
FORMBOARD
-51 LF
0.00
0.62
(31.621
0.00
CURB LABOR
-51 LF
8.00
408.001
0.00
0.00
CONCRETE LABOR BURDEN
1 LS
0.00
0.00
18.41
18.41
SELF PERFORM OH&P
1 LS
0.00
0.00
100.85
100.85
0.00
0.00
0.00
FIRE LINE REVISIONS
0.00
0.00
0.00
6" NRS GATE VALVE
1 EA
0.00
533.40
533.40 -
0.00
ROADWAY BOX
2
EA 1
0.00
51.121
102.24
0.00
21X6 DIP
21
LF
0.00
14.92
313.32
0.00
6" TEE
2
EA
0.00
124.25
248.50
0.00
THRUST BLOCKS
2
EA
0.00
78.75
157.50
0.00
FILL DIRT
2
LD
0.00
220.00
440.00
0.00
MEGA -LUGS & BOLT KITS
9
EA
0.00
55.60
500.40
0.00
6" CAP
1
EA
0.00
92.40
92.40
0.00
6" SLEEVE
2
EA
0.00
198.60
397.20
0.00
WALL MOUNT FDC
1
EA
0.00
113.00
113.00
0.00
DCDA BACKFLOW
1
EA
0.00
4207.26
4,207.26
0.00
0.00
0.00
0.00
LABOR #1
88
HR
49.00
4,312.00
0.00
0.00
LABOR #2
4B
HR
29.00
1,392.00
0.00
0.00
LABOR #3
24 HR
26.00
624.00
0.00
0.00
LABOR#4
24 HR
22.00
528.00
0.00
0.00
REMOVAL OF 90' PIPE
1
LS
0.00
2700.00
2,700.00
0.00
DESIGN
1
EA
98.00
98.00
0.00
0.00
EQUIPMENT RENTAL
1
EA
0.00
1620.00
1,620.00
0.00
FUEL
4 DAY
0.00
75.00
300.00
0.00
FREIGHT
1
EA
0.00
94.00
94.00
0.00
DEDUCT VAULT
-1
EA
0.00
5350.00
5,350.00)
0.00
VAULT LABOR #1
-11
HR
49.00
(539,001
0.00
0.00
VAULT LABOR #2
-4 HR
29.00
116.00)
0.00
0.00
VAULT LABOR #3
-4
Fill
26.00
104.00
0.00
0.00
VAULT LABOR #4
-4 Fill
22.00
88.00
0.00
0.00
P101 MATERIAL
-120
LF
0.00
6.20
744.00)
0.00
LABOR #1
-10
HR
49.00
490.00
0.00
0.00
LABOR 412
-4 HR
29.00
116.00)
0.00
0.00
LABOR#3
-4 HRI
26.00
(104.001
0.00
0.00
POST/REMOTE FDC
-1
EA
0.00
113.00
113.00)
0.00
LABOR#1
-10
HR
49.00
490.00
0.00
0.00
LABOR#2
-1
HR
29.00
(29.00)
0.00
0.00
LABOR #3
-1
HR
26.00
26.00
0.00
0.00
FIRE SPRINKLER LABOR BURDEN
1
LS
0.00
0.00 2273.65
2,273.65
FIRE SPRINKLER OH&P
1
LS
0.00
0.00 2646.20
2,648.20
GENERAL, CONTRACTOR OH&P
1
LS
0.00
0.00 769.30
769.30
.0.00
0.00
0.00
ELECTRICAL REVISIONS
0.00
0.00
0.00
2" GRC
10
LF
4.18 _
. 41.80
6.11
61.10 _
0.00
2" GRC ELBOW
2
EA
60.80
121.60
89.25
178.50
0.00
2" GROUNDING BUSHING
2
EA
38.00
76.00
14.86
29.72
0.00
2" LOCKNUT
2
EA
15.20
30.40
1.17
2.34
.0.00
Z" GRC COUP
2
EA
3.80
7.60
11.52
23.04
0.00
2" SCH 40
740
LF
3.42
2,531.80
0.88
651.20
0.00
2.5" SCH 40
100
LF
3.99
399.00
1.52
152.00
0.00
2" 90 DEG ELL
8
EA
24.70
197.60
7.19
57.52
0.00
2.5" 90 DEG ELL
2
EA
30.40
60.80
20.45
40.90
0.00
2" TERMINAL ADAPTER
8
EA
11.40
91.20
1.34
10.72
0.00
2.5" TERMINAL ADAPTER
4
EA
15.20
60.80
3.38
13.52
0.00
#6 THHN GREEN
367
LF
0.46
167.35
0.60
220.20
0.00
#6 THHN GREEN
-244
LF
0.46
111.26
0.60
146.40
0.00
#4 THHN GREEN
358
LF
0.53
190.46
0.94
336.52
0.00
#2/0 THHN
2444
LF
0.91
2,228.93
2.77
6,769.88
0.00
#3/0 THHN
-976
LF
0.99
964.29
3.58
(3,494.08)
0.00
#4/0 THHN
1432
LF
1.10
1,578.06
4.27
6,114.64
0.00
PULL WIRE
893
LF
0.04
33.93
0.02
17.86
0.00
WIRE LUBE - GALLON
1
EA
9.50
9.50
46.73
46.73
0.00
#1246 WIRE TERMINATIONS
2
EA
24.70
49.40
0.00
0.00
0.00
#441 WIRE TERMINATIONS
1
EA
49.40
49.40
0.00
0.00
0.00
#1/0-#4/0 WIRE TERMINATIONS
1 12l
EA -F-110.20
1,322.40
0.00
0.00
0.00
200AF DISCONNECT
2
EA
0.00
0.00
350.001
700.00
0.00
150A FUSES
6
EA
3.42
20.52
48.001
288.00
0.00
400AF DISCONNECT
1
EA
0.00
0.00
1010.001
1,010.00
0.00
400A FUSES
3
EA
4.56
13.68
80.001
240.00
0.00
200A NF DISCONNECT
-2
EA
0.00
0.00
220.00
(440.00)
0.00
400A NF DISCONNECT
-1
EA
0.00
0.00
678.00
678.00
0.00
ELECTRICALDRAWN GS
3
EA
0.00
0.00
3.86
11.58
0.00
DEMO
1 LOT
608.00
608.00
0.00
0.00
0.00
PULLBOXES
2
EA
76.00
152.00
75.00
150.00
0.00
ROOFTOP PIPE SUPPORTS
136
EA
1.14
155.04
5.00
680.00
0.00
ELECTRICAL LABOR BURDEN
1
LS
0.00
0.00
3922.34
3,922.34
ELECTRICAL OH&P
1
LS
0.00
0.00
3913,73
3,913.73
GENERAL CONTRACTOR OH&P
1
LS
0.00
0.00
1500.26
1,500.26
0.00
0.00
0.00
PLUMBING REVISIONS
6" PVC SAN. SEWER
40
LF
0.00
2.75
110.00
0.00
6" PVC DWV COMBINATION
2
EA
0.00
46.951
93.90
0.00
6" PVC DWV LONG SWEEP 90
1
EA
0.00
22.40
22.40
0.00
6" PVC DWV CLEANOUT
1
EA
0.00
225.00
225.00
0.00
2" MEGA PRESS GAS PIPE
378
LF
0.00
7.20
2,721.60
0.00
2" MEGA PRESS G 90'S
24
EA
0.00
43.05
1,033.20
0.00
2" MEGA PRESS G COUPLINGS
16
EA
0.00
37.13
594.08
0.00
2" MEGA PRESS G TEES
2
EA
0.00
66.04
132.08
0.00
2" NIBCO UL THREADED GAS VALVES
2
EA
0.00
109.31
218.62
0.00
2" X 6" BLACK STEEL NIPPLES
2
EA
0.00
11.87
23.74
0.00
2" BLACK STEEL THREADED CAPS
2
EA
0.00
9.19
18.38
0.00
ROOFTOP PIPE SUPPORTS
55
EA
0.00
57.75
3,176.25
0.00
APPRENTICE
72
HR
35.00
2,520.00
0.00
0.00
PLUMBER
48
HR
45.00
2,160.00
1
0.00
0.00
FOREMAN
32
HR
58.00
1,856.00
0.00
0.00
0.00
0.00
0.00
EXCAVATOR
2
DA
0.00
600.00
1,200.00
0.00
TRENCH BOX
1 WK
0.00
1450.00
1,450.00
0.00
JUMPING JACK
1
DA
0.00
100.00
100.00
0.00
MEGA PRESS
1 WK
0.00
450.00
450.00
0.00
FUEL
45 GAL
0.00
2.801
126.00
0.00
PLUMBING LABOR BURDEN
1
LS
0.00
0.00
2941.20
2,941.20
SELF PERFORM OH&P
1
LS
0.00
0.00
3175.87
3,175.87
0.00
0.00
0.00
GAS PIPE PAINTING
378
LF
0.00
0.75
283.50
2.25
850.50
GENERAL CONTRACTOR OH&P
1
LS
0.00
0.00
56.70
56.70
0.00
0.00
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71
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464.00
32,944.00
0.00
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22,961.40
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Vol. Pg.
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y,r F ofi'7
Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
August 13, 2020
McCreary, Veselka, Bragg and Allen
PO Box 1310
Round Rock, TX 78680-1310
Re: Renewal of Contract #21-021R for Collection of Delinquent Criminal and Civil Court Costs,
Fines and Fees for Brazos County.
Brazos County appreciates the quality work your company has provided and would like to exercise the
renewal option for Collection of Delinquent Criminal and Civil Court Costs, Fines and Fees, #21-021R
previously known as #20-013R and I8-001.
All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from
October 1, 2020 through September 30, 2021.
To accept the renewal option, please rill out the information and sign below. Return the signed
documents by email to Imaness@brazoscountytx.gov or fax to (979) 361-4293. Please then submit an
updated Certificate of Insurance by email or mail to the address listed above. Please return acceptance
as soon as possible. If you have any questions, I may be reached at (979) 361-4284.
Contact Name: kd �ATTitle:Mne'061
Telephone: �7� — / 7 —�jt� Email: k�rcoa�'LkAllAA 41 W,C OPM
McCREARY, VESELKA, BRAGG and ALLEN
Authorized Signature
ZO CO TY
Duane Peters, County Judge
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Purchasing De artment
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200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
August 17, 2020
Champion Infrastructure LLC Phone: 361-438-2425
PO BOX 1409
Salado, TX 76571
Re: Renewal of Contract #21-0228 for Crack Seal, Cleaning and Sealing Joints and Cracks on
Brazos County roads, previously knmvn as #20-068R and #19-090.
Brazos County appreciates the quality work your company has provided and would like to exercise the
renewal option for Contract #21-022R for Crack Seal, Cleaning and Sealing Joints and Cracks ou
Brazos County roads, previously known as #20-0688 and #19-090.
All terms, conditions, and pricing shall remain the same as approved in the original contract #19-090.
This renewal term will be for one year from December 1, 2020 to November 30, 2021.
A new Payment and a Performance Bond in the amount of $41,553.00. The Payment and
Performance Bond must be received by Brazos County prior to start of this renewal.
To accept the renewal option, please till out the information and sign below. Return the signed
documents by email to lmaness@brazoscountytx.gov brazoscountytx.gov or fax to (979) 361-4293. Please then submit an
updated Certificate of Insurance if needed. Please return acceptance as soon as possible. if you have
any questions, I may be reached at (979) 361-4284.
Contact Name: Aaron Thompson Title:
E -Mail: aaron@championcivil.com Telephone #: _
CHAMPION INFRASTRUCTURE LLC
Digitally signed by
Aaron Thompson
v Date: 2020.08.27
10:04:48 -05'00'
Authorized Signature
Duane Peters, County Judge
Member/ Owner
361-438-2425
vol� pg. -?A-
8/27/2020
Date
`31z Lz '
Date
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: Purchasing NUMBER:
DATE OF COURT MEETING: 9/8/2020
ITEM:
TO:
FROM:
DATE:
FISCAL IMPACT:
BUDGETED:
DOLLAR AMOUNT:
SOURCE OF FUNDS:
ATTACHMENTS:
File Name
Xerox Copier for Juvenile.odf
Page I of I
Approval to purchase a copier machine from Xerox Business Solutions Southwest in the
amount of $7,147.00 for Juvenile Department Expansion area.
Commissioners Court
Celina. Patino
09/03/2020
False
False
$0.00
43170-63431700-80230000
Description
Proposal
Duane Peters
County Judge
Type
Backup Material
Vol. Pg.
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9/3/2020
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75 -Pages Per Minute: Copy&.Print
1200 X 1200 DPI (Dots Per Inch)
200 Sheet, Single Pass Duplex Document Feeder
Trays 1,&2, 500 Sheet Universal Paper Trays
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Gesture -Based Touchscreen Controls That
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First4rint-6ut Time as. Fast as 3.9 Seconds
McAfee Built=In-Security Providing Maximum
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Apple. Air Print
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BRAZOS COUNTY
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Benefit-SummarvLor: BRAZOS-COUNTY
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0
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Corporate Office: San Antonio
0
Austin I College Station I Corpus Christi I Dallas
El Paso- I - Fort Worth I Houston - I Laredo - I Las Cruces
Oklahoma City I -Rio Grande Valley I Tulsa
1716 Briarcrest Dr, Suite 300, Bryan, Tx.77802
www.xbssouthwest.com
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
Page 1 of 1
I!
DEPARTMENT: Information Technology NUMBER:
DATE OF COURT MEETING: 918/2020
ITEM: Request from the IT Department to approve the Service Level Agreement between Texas
A&M AgriLife Extension Service and Texas Counties Pertaining to Information Technology
Services.
TO: '
Commissioners Court
FROM:
Eric V. Caldwell, CGCIO
DATE:
09101/2020
FISCAL IMPACT:
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
This Service Level Agreement (SLA) documents the AgriLife Extension and Brazos County
NOTESIEXCEPTIONS: Information Technology Departments' responsibilities for support of the AgriLife Extension
office. This SLA streamlines and replaces the Memorandum of Understanding approved in
Commissioners Court on July 17, 2018..
ACTION REQUESTED OR Approval of the SLA.
ALTERNATIVES:
ATTACHMENTS:
File Name Description Type
Service Level Agreement between Texas A&M AgriLife
IT SLA-EXT-County-2020.odf Extension Service and Texas Counties Pertaining to Backup Material
Information Technology Services
APPR
a
Duane Peters bate 01
County Judge
vol. Pg.
httns-//Brazos.novusaaenda.com/AaendaWeb/CoverSheet.asDx?ItemID=21913 9/3/2020
Service Level Agreement between A--
Agreement
'xAs.A&M
Texas A&M AgriLife Extension Service and Texas Counties T
Pertainingto Information Technology Services
9Y
Overview and Objective
This Agreement represents a Service Level Agreement ("SLA") between Texas A&M AgriLife Extension
Service ("Extension"), by and through its AgriLife Information Technology unit (AIT) and Texas Counties
("County') for the information technology services provided to support a County AgriLife Extension Office
("County Extension Office").
This SLA outlines the parameters otall IT services covered as they are mutually understood by both parties
and does not supersede current processes and procedures, or level of service provided unless explicitly
stated herein.
The purposeof this SLA is to document the parties' understanding and responsibilities regarding IT Services
at the County Extension Office:
This SLA will automatically. renew each year on September 1St
Any changes to the SLA will be communicated prior to publication.
Service Agreement
The following service parameters are the responsibility of AIT in the ongoing support of this SLA.
Service Scope
AIT services and support available to County Extension Offices include:
• Facilitate remote and on-site support services (break/fix, how-to, access management, patching) for
computer hardware, software and peripheral devices (printers, scanners and projectors) and take
corrective actions in accordance with operation standards.
• Microsoft Office 365 (Email, Microsoft Teams, Word, Excel, PowerPoint, etc.)
• Sophos Antivirus (Centrally managed, monitored, logged Anti-Virus/Anti-Malware protection)
• County Cost Share computer purchasing program via tech buy. ag ril ife.org
County Extension office computer management to be provided per Extension rules -procedures:
• https://agrilifeas.tamu.edu/rules-procedures/extension/#information
Service Support
• Services will be provided from 8 AM and 5 PM, Monday through Friday, except holidays
• County Extension Office staff will contact their designated Zone IT support via email or phone (see
accompanying AgriLife IT Zone Coverage map)
• Remote access software will be maintained on County Extension Office computers to facilitate remote
support unless the County manages services and contact information for County IT provided.
• AIT will contact County IT, when needed, to ensure IT operation standards are met orwhen an issue is
outside the AIT scope of expertise or access
• Administrative level accounts will be maintained, as needed, on all computer systems, for use by
County IT or AIT personnel, to provide maintenance and troubleshoot problems.
Evaa7La=, Pg, ��
AgriLife IT Zone CoverageTEXAS A&M
l'YGIULIFE
Information Technology
Zone 1
ITServicel@ag.tamu.edu
979 213 5537
Zone 3
Zone 2
ITServicel@ag.tamu.edu
979 213 5534
ITService4@ag.tamu.edu
979 213-5362
RE: FY 2021 SAVNS Grant Contract
b'
Contract Number: 2110658
Grantee: Brazos County
Amount: $30,122.51
Executed:
Term: September 1, 2020 —August 31, 2021
Budget Coding:
ORG PCA Agy Obj
966 10352 5137
Vol. 32a �g,�
SAVNS MAINTENANCE GRANT CONTRACT
OAG Contract No. 2110658
This grant contract ("Grant Contract") is executed between the Office of the Attorney General
(OAG) and Brazos County
(GRANTEE) for certain grant funds. The OAG and GRANTEE may be referred to in this Grant
Contract individually as "Party" or collectively as "Parties."
SECTION 1. PURPOSE OF THE CONTRACT
The purpose of the OAG Statewide Automated Victim Notification Service (SAVNS) grant
program is to assist Texas counties and other entities in maintaining a statewide system that will
provide relevant offender release information, notification of relevant court settings or events to
crime victims and other interested individuals, promote public safety, and support the rights of
victims of crime. To ensure a standard statewide service to a variety of political subdivisions of
the State of Texas, including counties, county Sheriffs, clerks and attorneys, district attorneys, and
courts ("Participating Entities"), including GRANTEE, the OAG makes grant funds available for
eligible expenses related to SAVNS services delivered to GRANTEE by the vendor certified by
the OAG.
The OAG published a Request for Offer (RFO) for Statewide Automated Victim Services May 11,
2019. After an evaluation of offers, the OAG identified, certified, and entered into a contract with
a single vendor to provide statewide automated victim notification services ("SAVNS Services").
The initial term of the OAG Vendor Certification and Service Agreement ("OAG Certification
Agreement") is/was from September 1, 2019 to August 31, 2020 ("Initial Term"). On June 25,
2020, OAG exercised its right to renew the OAG Certification Agreement with the renewal term
to begin on September 1, 2020 and end on August 31, 2022 ("First Renewal Term"). The vendor
certified to provide the services is Appriss, Inc., ("Certified Vendor"), a Kentucky corporation
authorized to do business in Texas.
SECTION 2. TERM OF THE CONTRACT
This Grant Contract shall begin on September 1, 2020 and shall terminate August 31, 2021, unless
it is terminated earlier in accordance with another provision of this Grant Contract.
SECTION 3. GRANTEE'S CONTRACTUAL SERVICES
3.1. Grantee Participating Entity Service Contract. GRANTEE shall execute a service
agreement with the Certified Vendor to provide services consistent with, and subject to the
limitations contained in, the OAG Certification Agreement and documents incorporated therein.
SAVNS Contract - FY 2021
Page 1 of 20
Vol. 3cx\ Pg� Q 17
Specifically, the Participating Entity Service Contract attached hereto as Exhibit B shall be used
by GRANTEE in entering into a contractual relationship with the Certified Vendor. All grant
funds provided under this Grant Contract shall be conditioned on the GRANTEE's use of the
exemplar Participating Entity Service Contract, as attached hereto, and in addition to any requisite
amendment, renewal, or extensions made or otherwise exercised by GRANTEE pursuant to
Section 1 therein. GRANTEE further acknowledges and agrees that no changes or modifications
may be made to the Participating Entity Service Contract or to any executed Participating Entity
Service Contract between GRANTEE and the Certified Vendor, except as specifically authorized
within this Grant Contract in Section 3. 1.1 below, as otherwise separately authorized by the OAG
in writing, or to accomplish an amendment, renewal, or extension made or otherwise exercised by
GRANTEE pursuant to Section 1 therein. Notwithstanding the foregoing, GRANTEE is
encouraged to negotiate and include additional terms and conditions individually tailored to meet
the GRANTEE's unique needs related to the SAVNS program, only to the extent any such
additional terms and conditions do not limit or otherwise conflict with the exemplar Participating
Entity Service Contract as attached hereto as Exhibit B.
3.1.1 Authorized Modifications to the Participating Entity Service Agreement.
GRANTEE is hereby authorized, without additional approval of the OAG, to include
additional terms, conditions, or requirements related to the following sections of the
Participating Entity Service Agreement as attached hereto as Exhibit B:
a. 6 Additional Services: GRANTEE may require, negotiate, and include
additional terms or conditions relating to the mutual agreement, provision,
and payment for Additional Services that do not otherwise modify, impact,
or limit the services required under the exemplar Participating Entity
Service Agreement;
b. Section 7.1 Performance Reports: GRANTEE may require reports relating
to the performance standards and requirements of the SAVNS system under
the exemplar Participating Entity Service Agreement;
C. Section 7.2 Performance Remedies: GRANTEE may require additional
terms or conditions relating to the calculation and withholding mechanism
for Certified Vendor's failure to meet its performance requirements the
exemplar Participating Entity Service Agreement;
d. Sections 9.2(a) and 9.2(b)(iii) Standard of Care: GRANTEE may require
Certified Vendor to comply with its own internal security standards, in
addition to any security standards included in the exemplar Participating
Entity Service Agreement, and incorporate such standards into the
Participating Entity Service Agreement by reference;
e. Sections 9.3(b), 9.3(c). and 9.3(d) Information Security: GRANTEE may
require Certified Vendor to comply with its own internal security standards,
in addition to any security standards included in the exemplar Participating
Entity Service Agreement, and incorporate such standards into the
Participating Entity Service Agreement by reference;
f. Section 9.4(b�v Security Breach Procedures: GRANTEE may require
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Certified Vendor to comply with its own internal security standards, in
addition to any security standards included in the exemplar Participating
Entity Service Agreement, and incorporate such standards into the
Participating Entity Service Agreement by reference;
g. Section 9.5 Oversight of Security Compliance: GRANTEE may require
Certified Vendor to comply with its own internal security standards, in
addition to any security standards included in the exemplar Participating
Entity Service Agreement, and incorporate such standards into the
Participating Entity Service Agreement by reference;
h. Section 10.4 Exclusions: GRANTEE may require Certified Vendor to
comply with its own internal security standards; in addition to any security
standards included in the exemplar Participating Entity Service
Agreement, and incorporate such standards into the Participating Entity
Service Agreement by reference;
L Section 12.1 Limitation of Liability: The Certified Vendor may request a
limitation of liability to be included. It is incumbent on the GRANTEE to
determine if the proposed limitation is sufficient, permissible under
applicable state and local law, and whether or not to include and
incorporate such limitation into the Participating Entity Service
Agreement;
j. Section 12.2 Indemnification: GRANTEE may require, negotiate, and
include additional or alternative indemnification provisions, to the extent
such provisions are permissible under applicable state and local law, either
in addition to or in lieu of those included within the Participating Entity
Service Agreement; and
k. Section 14.5 Dispute Resolution: GRANTEE may require specific dispute
resolution provisions compliant with its local laws, regulations, and other
policies applicable to the GRANTEE.
3.1.2 Executed Copy of Financial Participating Entity Service Contract Required.
GRANTEE is hereby placed on immediate financial hold, consistent with Section 9.2 of
this Grant Contract, and will remain on financial hold until OAG receives an executed copy
of the Participating Service Contract along with any requisite amendment, renewal, or
extensions made or otherwise exercised by GRANTEE pursuant to Section 1 therein in
accordance with and as required by this section. To the extent the executed Participating
Entity Service Contract includes any additional terms or conditions that limit or otherwise
conflict with the exemplar Participating Entity Service Contract as attached here as Exhibit
B, the GRANTEE will continue to remain on financial hold until GRANTEE provides
OAG an executed Participating Service Contract in accordance with and as required by this
section and consistent with the exemplar Participating Entity Service Contract as attached
here as Exhibit B.
3.2 Grantee Maintenance Plan. GRANTEE agrees to establish and follow a "Maintenance
Plan." The Maintenance Plan, at a minimum, will be designed to accomplish the following: make
SAVNS Contract - FY 2021
Page 3 of 20
available offender information that is timely, accurate, and relevant to support the SAVNS
Services; verify the Certified Vendor's performance according to the Participating Entity Service
Contract; satisfactorily discharge GRANTEE's obligations as described in the Participating Entity
Service Contract; and identify and dedicate GRANTEE staff, resources, and equipment necessary
to maintain the SAVNS services in the Participating Entity Service Contract.
3.3 GRANTEE Service Levels. In addition to other service levels that the GRANTEE may
impose; GRANTEE will inspect, monitor, and verify the performances required of the Certified
Vendor as provided in the Participating Entity Service Contract as well as this Grant Contract.
GRANTEE will execute a Participating Entity Service Contract with the Certified Vendor for the
term of this Grant Contract. GRANTEE will verify that input data (the j ail and court data elements
used by the SAVNS system) is entered accurately and on a timely basis.
GRANTEE will allow on-site monitoring visits to be conducted by OAG or its authorized
representative.
3.4 Cooperation with Statewide Stakeholders. GRANTEE will reasonably cooperate with
and participate in Statewide Stakeholder meetings and efforts to monitor and improve the SAVNS
services on a statewide basis. GRANTEE may reasonably agree to designate third -parties to assist
the OAG, GRANTEE, and the other Statewide Stakeholders in the overall monitoring, inspection,
and verification of the Certified Vendor's performances.
3.5 E -Vine Upgrade and Cooperation for Implementation. As part of the contract award
and certification by the OAG, the Certified Vendor will begin transitioning to a new system to
deliver the SAVNS services known as "E -Vine" with an expected completion by early FY 2023.
E -Vine will provide the GRANTEE enhanced functionality and services such as a Service Provider
Directory, an Offender Watch List, a Contact List, a quick escape button and Interactive Voice
Response Technology. To facilitate this transition, funds for the E -VINE upgrade costs have been
added to this Grant Contract. The Certified Vendor will perform work on the transition to E -Vine
throughout the next three years and will bill E -Vine costs on a quarterly basis and in addition to
the regular SAVNS maintenance fees. The OAG will advise GRANTEE of any associated
transition activities as needed and GRANTEE shall reasonably cooperate with the Certified
Vendor in these transition activities.
3.6 Scope of Services. For the purpose of this Grant Contract, the requirements, duties, and
obligations contained in Section 3 of this Grant Contract are collectively referred to as the "Scope
of Services." As a condition of reimbursement, GRANTEE agrees to faithfully, timely, and in a
good and workman -like manner implement and maintain the services in compliance with the Scope
of Services. GRANTEE shall bear full and sole responsibility for the integrity of the fiscal and
programmatic management of its SAVNS -program. -
3.7 Special Conditions. The OAG may, at its sole discretion, impose additional requirements
not specifically provided for in this Contract based on a need for information, ("Special _ -
Conditions") on GRANTEE, without notice and without amending this, Grant Contract. .The - -
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imposition of any Special Conditions places GRANTEE on immediate financial hold, consistent
with section 9.2, without further notice, until all Special Conditions are satisfied.
SECTION 4. GRANTEE'S OBLIGATIONS AND REQUIRED REPORTS
4.1 General Matters
4.1.1 Required Reports; Form of Reports; Filings with the OAG. GRANTEE shall forward
to the OAG all applicable reports on forms as specified by the OAG. GRANTEE shall ensure that
it files each document or form required by the OAG in an accurate and timely manner. Unless
filing dates are given herein, all other reports and other documents that GRANTEE is required to
forward to the OAG shall be promptly forwarded. From time to time, the OAG may require
additional information from GRANTEE.
4.1.2 Cooperation; Additional Information. GRANTEE shall cooperate fully with the OAG.
In addition to the information contained in the required reports, other information may be required
as requested by the OAG.
4.1.3 Notification of Changes in Organization, Changes in Authorized Official or Grant
Contact. GRANTEE shall submit written notice to the OAG of any change in the following:
GRANTEE's name; contact information; key personnel, officer, director or partner; organizational
structure; legal standing; or authority to do business in Texas. Such notice shall be provided, when
possible, in advance of such change, but in no event later than ten (10) business days after the effective
date of such change. A change in GRANTEE's name requires an amendment to the contract.
To change an Authorized Official, GRANTEE must submit a written request on GRANTEE's
letterhead, with an original signature of someone with actual authority to act on behalf of
GRANTEE. To change the grant contact, GRANTEE must submit a written request on
GRANTEE's Ietterhead signed by an Authorized Official.
4.1.4 Standards for Financial and. Programmatic Management. GRANTEE and its
governing body shall bear full and sole responsibility for the integrity of the fiscal and
programmatic management of the organization including financial and programmatic policies and
procedures.
Such fiscal and programmatic management shall include but is not limited to the following:
accountability for all funds and materials received from the OAG; compliance with OAG rules,
policies and procedures, and applicable federal and state laws and other applicable requirements;
and correction of fiscal and program_ deficiencies identified through self-evaluation and/or the
OAG's monitoring processes. Ignorance of any contract provisions or other requirements
referenced in this Grant Contract shall not constitute a defense or basis for waiving or failing to
comply with such provisions or requirements.
SAVNS Contract - FY 2021
Page 5 of 20
GRANTEE shall develop, implement, and maintain appropriate financial management and control
systems. The systems must include budgets that adequately reflect all functions and resources
necessary to carry out authorized activities and the adequate determination of costs; accurate and
complete payroll, accounting, and financial reporting records; cost source documentation;
effective internal and budgetary controls; allocation of costs; and timely and appropriate audits
and resolution of any findings and applicable annual financial statements, including statements of
financial position, activities, and cash flows, prepared on an accrual basis in accordance with
Generally Accepted Accounting Principles or other recognized accounting principle.
4.1.5 Security and Confidentiality of Records. GRANTEE shall establish a method to secure
the confidentiality of records required to be kept confidential by applicable federal or state law,
rules or regulations. This provision shall not be construed as limiting the OAG's access to such
records and other information.
4.1.6 Public Information Act. GRANTEE acknowledges that information, documents, and
communications created or exchanged in the provision of services required by this Grant Contract
may be subject to the Texas Public Information Act, Chapter 552 of the Texas Government Code,
and may be subject to required disclosure in a publicly accessible format at no charge to the State,
pursuant to Section 2252.907 of the Texas Government Code.
4.2 Programmatic Reports
4.2.1 Service Reports. GRANTEE shall submit service delivery reports, programmatic
performance reports and other reports to the extent requested by OAG, in a format and on a timely
basis, as established by the OAG. GRANTEE will submit other reports as requested by the OAG.
4.2.2 Written Explanation of Variance. GRANTEE shall provide a written explanation to the
OAG on a quarterly basis to the extent that the performance of the SAVNS system, the Certified
Vendor, or the GRANTEE varies from the projected performance thereof as provided in the
Maintenance Plan required by Section 3.2 hereunder. In addition to the written explanation,
GRANTEE shall promptly answer any questions from the OAG, whether in writing or otherwise,
in connection with the quarterly and annual reports presented to the OAG.
4.2.3 Other Program Reports. GRANTEE shall cooperate fully in any social studies, fiscal or
programmatic monitoring, auditing, evaluating, and other reviews pertaining to services rendered
by GRANTEE, which may be conducted by the OAG or its designees.
GRANTEE shall submit service delivery reports required by the contract or self -evaluations of
performance and other reports requested by the OAG in appropriate format and on a timely basis
and make available at reasonable times and for reasonable periods client records and other
programmatic or financial records, books, reports, and supporting documents for reviewing and
copying by the OAG or its designees.
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4.2.4 "Problem Log." GRANTEE shall establish a "Problem Log" that records all problems
noted with the SAVNS system, including, but not limited to, system down time, system outages,
and equipment failure. The Problem Log will provide when the problem was identified, to whom
the problem was referred, steps taken to resolve the problem, and when the problem was resolved.
GRANTEE shall provide OAG with any and all Problem Logs at OAG's request.
4.3 Financial Matters
4.3.1 Annual Budgets. With regard to the use of funds pursuant .to this Grant Contract,
GRANTEE will immediately review the budget for the fiscal year and the allowable expenditures,
as shown on Exhibit A.
4.3.2 Quarterly Requests for Reimbursement. OAG grant funds will be paid on a; cost -
reimbursement basis no more frequently than quarterly pursuant to the process below. The
OAG shall only reimburse actual and. allowable allocable costs incurred and paid by
GRANTEE during the term of this contract. The OAG is not obligated to reimburse
expenses that were incurred prior to the commencement or after the termination or
expiration of this contract. Any payments made by the OAG shall not exceed the actual
and allowable allocable costs of GRANTEE to obtain services from the Certified Vendor
for services within the "scope of services" of this contract. GRANTEE will submit to the
OAG requests for reimbursement for the actual and allowable allocable costs incurred by
GRANTEE to obtain services from the Certified Vendor for services within the "scope of
services" of this Grant Contract. GRANTEE is responsible for submitting its invoices to
the OAG in an accurate and timely manner. The requests for reimbursement must be
accompanied by supporting documentation as required by the OAG. The OAG may from
time to time require different or additional supporting documentation.
a. GRANTEE shall submit a request for reimbursement to the OAG for the prior
quarter by the fifth (5th) of the next month following the end of each quarter. The four
quarters for each fiscal year covered by the term of this Grant Contract end respectively on
November 30, February 28, May 31, and August 31.
b. GRANTEE shall include a verification with its request for reimbursement stating
that the GRANTEE received the services from the Certified Vendor during the preceding
quarter and incurred the actual and allowable allocable costs for which GRANTEE seeks
reimbursement.
C. If GRANTEE does not submit the required request for reimbursement and
verification to the OAG within forty-five (45) days of the next month following the end of
any quarter, the OAG will determine what steps will be taken next, including placing the
grant contract on financial hold or terminating the grant contract. If an OAG grant contract
is placed on financial hold or terminated, the GRANTEE remains responsible for any
contractual obligation it has with Certified Vendor. The OAG will not be responsible for
collection efforts on behalf of the Certified Vendor.
4.3.3 Limited Pre -Reimbursement Funding to GRANTEE. Notwithstanding Section 4.3.2
above, the OAG, may, at its sole discretion, -provide limited pre -reimbursement funding for
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Vol. ��-�. Po. )b3
reimbursable expenses to GRANTEE. This limited funding is not preferred and may be
allowed upon submission of the following written documentation supporting the request:
a. A fully executed Participating Entity Services Agreement with the Certified Vendor
for the time period covered by this Grant Contract;
b. An invoice from the Certified Vendor which includes the dates covered under this
Grant Contract;
C. A completed OAG form "Verification of Continuing Production Record" which
shall be provided by the OAG upon request;
d. An invoice to the OAG that complies with the requirements of the OAG; and
e. A written justification, signed by the Authorized Official or the Authorized
Official's designee, explaining the need for pre -reimbursement funding.
4.3.3 Fiscal Year End Required Reports. GRANTEE shall submit fiscal year-end required
reports that shall be received by the OAG on or before October 15 of each year covered by the
term of this Grant Contract. The year-end reports shall include the following:
a. Record of Reimbursement. GRANTEE will submit a reconciled record of its expenses
for the prior fiscal year.
b. Equipment Inventory Report. GRANTEE will submit an Equipment Inventory Report
which provides a record of the current inventory of items purchased, disposed of, replaced
or transferred for any equipment that was purchased with grant funds.
4.3.4 Annual Independent Financial Audit Report. GRANTEE shall timely submit to the
OAG a copy of its annual independent financial audit. The timely submission to the OAG is on or
before nine (9) months after the end of GRANTEE's accounting year. GRANTEE will contract
with an independent CPA firm to perform an annual financial audit engagement. If applicable,
GRANTEE's independent CPA firm will determine the type of annual financial audit, which may
include a compliance attestation in accordance with the requirements of 2 CFR Part 200 titled
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards and/or Texas Single Audit Circular (Single Audit or non -Single Audit financial audit). If
applicable, GRANTEE will provide the OAG with any and all annual independent financial audits
or audited financial statements, related management letters, and management responses of
GRANTEE.
4.3.5 Close Out Invoice GRANTEE shall submit a final invoice not later than forty-five (45)
days after the earlier of (1) the termination of this Grant Contract; or (2) the end of each state fiscal
year covered by the term of this Grant Contract.
4.3.6 Refunds and Deductions. If the OAG determines that an overpayment -of grant funds-
under this Grant Contract has occurred, such as payments made inadvertently, pre -reimbursement
payments that were not expended, or payments made but later determined not to be actual and
allowable allocable costs, the OAG may seek a refund from GRANTEE and/or the Certified
Vendor. The OAG, in its sole discretion, may offset and deduct the amount of the overpayment
SAVNS Contract - FY 2021
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from any amount owed as a reimbursement under this Grant Contract, or may choose to require a
payment directly from GRANTEE and/or the Certified Vendor rather than offset and deduct any
amount. GRANTEE and/or the Certified Vendor shall promptly refund any overpayment to the
OAG within thirty (30) calendar days of the receipt of the notice of the overpayment from the
OAG unless an alternate payment plan is specified by the OAG.
4.3.7 Purchase of Equipment; Maintenance and Repair; Title upon Termination.
GRANTEE shall not give any security interest, lien or otherwise encumber any item of equipment
purchased with contract funds. GRANTEE shall permanently identify, all equipment purchased
under this Grant Contract by appropriate tags or labels axed to the equipment. GRANTEE shall
maintain a current inventory of all equipment, which shall be available to the OAG at all times
upon request; however, as between the OAG and GRANTEE title for equipment will remain with
GRANTEE.
GRANTEE will maintain, repair, and protect all equipment purchased in whole or in part with _
grant funds under this Grant Contract so as to ensure the full availability and usefulness of such
equipment. In the event GRANTEE is indemnified, reimbursed, or otherwise compensated for
any loss or destruction of, or damage to, the equipment purchased under this Grant Contract, it
shall use the proceeds to repair or replace said equipment.
4.3.8 Direct Deposit. GRANTEE may make a written request to the OAG to be placed on Direct
Deposit status by completing and submitting to the OAG the State Comptroller's Direct Deposit
Authorization Form. After the direct deposit request is approved by the OAG and the setup is
completed on the Texas Identification Number System by the State Comptroller's Office, payment
will be remitted by direct deposit and the OAG will discontinue providing GRANTEE with copies
of reimbursement vouchers.
4.3.10 Debts and Delinquencies. GRANTEE agrees that any payments due under the grant
contract shall be applied towards any debt or delinquency that is owed to the State of Texas.
SECTION 5. OBLIGATIONS OF OAG
5.1 Monitoring. The OAG is responsible for monitoring GRANTEE to ensure the effective
and efficient use of grant'funds to accomplish the purposes of this Grant Contract. -
5.2 Maximum Liability of OAG. The maximum liability of the OAG is contained in the
attached Exhibit A. Any change to the maximum liability is void unless supported by a written
amendment to this Grant Contract executed between OAG and GRANTEE.
5.3 Payment of Authorized Costs. In accordance with the terms of this Grant Contract, the
OAG will pay costs as explicitly authorized pursuant to this Grant Contract. The OAG is not
obligated to pay unauthorized costs.
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5.4 Contract Not Entitlement or Right. Reimbursement with contract funds is not an
entitlement or right. Reimbursement depends, among other things, upon strict compliance with all
terms, conditions and provisions of this Grant Contract. The OAG and GRANTEE agree that any
act, action or representation by either party, their agents or employees that purports to increase the
maximum liability of the OAG is void, unless a written amendment to this Grant Contract is first
executed. GRANTEE agrees that nothing in this Grant Contract will be interpreted to create an
obligation or liability of the OAG in excess of the funds delineated in this Grant Contract.
5.5 Funding Limitation. GRANTEE agrees that funding for this Grant Contract is subject to
the actual receipt by the OAG of grant funds (state and/or federal) appropriated to the OAG.
GRANTEE agrees that the grant funds, if any, received from the OAG are limited by the term of
each state biennium and by specific appropriation authority to and the spending authority of the
OAG for the purpose of this Grant Contract. GRANTEE agrees that notwithstanding any other
provision of this Grant Contract, if the OAG is not appropriated the funds, or if the OAG
does not receive the appropriated funds for this grant program, or if the funds appropriated
to the OAG for this grant program are required to be reallocated to fund other state
programs or purposes, the OAG is not liable to pay the GRANTEE any remaining balance
on this Grant Contract.
SECTION 6. TERMINATION
6.1 Termination for Convenience. Either Party may, at its sole discretion, terminate this
Grant Contract, without recourse, liability or penalty, upon providing written notice to the other
Party thirty (30) calendar days before the effective date of such termination.
6.2 Termination for Cause. In the event that GRANTEE fails to perform or comply with an
obligation of the terms, conditions and provisions of this Grant Contract, the OAG may, upon
written notice of the breach to GRANTEE, immediately terminate all or any part of this Grant
Contract.
6.3 Termination Not Exclusive Remedy; Survival of Terms and Conditions. Termination
is not an exclusive remedy but will be in addition to any other rights and remedies provided in
equity, by law, or under this Grant Contract.
Termination of this Grant Contract for any reason or expiration of this Grant Contract shall not
release the Parties from any liability or obligation set forth in this Grant Contract that is expressly
stated to survive any such termination or by its nature would be intended to be applicable following
any such termination. The following terms and conditions, (in addition to any others that could
reasonably be interpreted to survive but are not specifically identified), survive the termination -or
expiration of this Grant Contract; Sections 4, 5, 7, 11, and 12.
6.4 Refunds to OAG by GRANTEE. If the GRANTEE terminates for convenience under
Section 6.1, or if the OAG terminates under Sections 6.1 or 6.2 before -the purpose of this Grant
SAVNS Contract - FY 2021
Page 10 of 20
Contract is accomplished, then the OAG may require the GRANTEE and/or the Certified Vendor
to refund all or some of the grant funds paid under this Grant Contract. Such funds include those
funds representing the number of months of SAVNS services that were previously invoiced and
paid by the OAG under this Grant Contract.
6.5 Notices to Certified Vendor. Any termination of this Grant Contract will also be
forwarded by the terminating party to the Certified Vendor.
SECTION 7. AUDIT RIGHTS; RECORDS RETENTION
7.1 Duty to Maintain Records. GRANTEE shall maintain adequate records that enable the
OAG to verify all reporting measures and requests for reimbursements related to this Grant
Contract. GRANTEE also shall maintain such records as are deemed necessary by the OAG,
OAG's auditor, the State Auditor's Office or other auditors of the. State of Texas, the federal
government, or such other persons or entities designated by the OAG, to ensure proper accounting
for all costs and performances related to this Grant Contract.
7.2 Records Retention. GRANTEE shall maintain and retain all records as are necessary to
fully disclose the extent of services provided under this Grant Contract for a period of seven (7)
years after the later of (a) the submission of the last expenditure report required under this Grant
Contract, or (b) the full and final resolution of all issues that arise from any litigation, claim,
negotiation, audit, open records request, administrative review, or other action involving this Grant
Contract. The records include, but may not be limited to, the contract, any contract solicitation
documents, any daily activity reports and time distribution and attendance records, and other
records that may show the basis of the charges made or performances delivered.
7.3 Audit Trails. GRANTEE shall maintain appropriate audit trails to provide accountability
for all reporting measures and requests for reimbursement. Audit trails maintained by GRANTEE
will, at a minimum, identify the supporting documentation prepared by GRANTEE to permit an
audit of its systems. GRANTEE's automated systems, if any, must provide the means whereby
authorized personnel have the ability to audit and verify contractually required performances and
to establish individual accountability for any action that can potentially cause access to, generation
of, or modification of confidential information.
7.4 Access and Audit. At the request of the OAG, GRANTEE shall grant access to and make
available all paper and electronic records, books, documents, accounting procedures, practices,
and any other items relevant to the performance of this Grant Contract, compliance with applicable
state or federal laws and regulations, and the operation and management of GRANTEE to the OAG
or its designees for the purposes of inspecting, auditing, or copying such items. GRANTEE will
direct any other entity, person, or contractor receiving funds directly under this Grant Contract or
through a subcontract under this Grant Contract to likewise permit access to, inspection of, and
reproduction of all books, records, and other relevant information of the entity, person, or
contractor(s) that pertain to this Grant Contract. All records, books, documents, accounting
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procedures, practices, and any other items, in whatever form, relevant to the performance of this
Grant Contract, shall be subject to examination or audit. Whenever practical as determined at the
sole discretion of the OAG, the OAG shall provide GRANTEE with up to five (5) business days'
notice of any such examination or audit.
7.5 State Auditor. In addition to and without limitation on the other audit provisions of this
Grant Contract, pursuant to Section 2262.154 of the Texas Government Code, the State Auditor's
Office may conduct an audit or investigation of GRANTEE or any other entity or person receiving
funds from the State directly under this Grant Contract or indirectly through a subcontract under
this Grant Contract. The acceptance of funds by GRANTEE or any other entity or person directly
under this Grant Contract or indirectly through a subcontract under this Grant Contract acts as
acceptance of the authority of the State Auditor's Office, under the direction of the Legislative
Audit Committee, to conduct an audit or investigation in connection with those funds. Under the
direction of the Legislative Audit Committee, GRANTEE or another entity that is the subject of
an audit or investigation by the State Auditor's Office must provide the State Auditor's Office with
access to any information the State Auditor's Office considers relevant to the investigation or audit.
GRANTEE further agrees to cooperate fully with the State Auditor's Office in the conduct of the
audit or investigation, including providing all records requested. GRANTEE shall ensure that this
paragraph concerning the authority to audit funds received indirectly by subcontractors through
GRANTEE and the requirement to cooperate is included in any subcontract it awards. The State
Auditor's Office shall at any time have access to and the right to examine, audit, excerpt, and
transcribe any pertinent books, documents, working papers, and records of GRANTEE related to
this Grant Contract. -GRANTEE also represents and warrants that/it will comply with Section
321.022 of the Texas Government Code, which requires that suspected fraud and unlawful conduct
be reported to the State Auditor's Office.
7.6 Location. Any audit of records shall be conducted at GRANTEE's principal ,place of
business and/or the location(s) of GRANTEE's operations during GRANTEE's normal business
hours. GRANTEE shall provide to OAG or its designees, on GRANTEE's premises (or if the
audit is, being performed of a subcontractor, the subcontractor's premises if necessary) private
space, office furnishings (including lockable cabinets), telephone and facsimile services, utilities,
and office -related equipment and duplicating services as OAG or its designees may reasonably
require to perform the audits described in this Grant Contract.
SECTION 8. SUBMISSION OF INFORMATION TO THE OAG
The OAG will designate the proper methods for the delivery of information to the OAG by
GRANTEE. The OAG generally requires submission of information via email or hard copy
format. - Some reporting- requirements must occur via the internet and/or a web -based data
collection method. Accordingly, all reports required under this contract including but not limited
to semi-annual statistical reports, annual performance reports, financial status reports, requests for
reimbursement, Annual Compiled Financial Statement Report, and any other reports, notices- or
information must be.submitted in the manner directed by the OAG. The manner of delivery may
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be subject to change during the term of the contract, in the sole discretion of the OAG.
SECTION 9. CORRECTIVE ACTION PLANS AND SANCTIONS .
The Parties agree to make a good faith effort to identify, communicate, and resolve problems found
by either the OAG or GRANTEE.
9.1 Corrective Action Plans. If the OAG finds deficiencies in GRANTEE's performance
under this Grant Contract, the OAG, at its sole discretion, may impose"one or more of the following
remedies as part of a corrective action plan: increase of monitoring visits; require additional or
more detailed financial and/or programmatic reports be submitted; require prior approval for
expenditures; require additional technical or management assistance and/or make modifications in
business practices; reduce the contract amount; and/or terminate this Grant Contract. The
foregoing are not exclusive remedies, and the OAG may impose other requirements that the OAG
determines will be in the best interest of the State.
9.2 Financial Hold. Failure to comply with submission deadlines for required reports,
invoices, or other requested information or otherwise failing to comply with the terms of this Grant
Contract may result in the OAG, at its sole discretion, placing GRANTEE on immediate financial
hold without further notice to GRANTEE and without first requiring a corrective action plan. No
reimbursements will be processed until the requested information is submitted. If GRANTEE is
placed on financial hold, the OAG, at its sole discretion, may deny reimbursement requests
associated with expenses incurred during the time GRANTEE was placed on financial hold.
9.3 Sanctions. In addition to financial hold, the OAG, at its sole discretion, may impose other
sanctions without first requiring a corrective action plan. The OAG, at its sole discretion, may
impose sanctions, including, but not limited to, withholding or suspending funding, offsetting
previous reimbursements; requiring repayment, disallowing claims for reimbursement, reducing
funding, terminating this Grant Contract and/or any other appropriate sanction.
9.4 No Waiver. Notwithstanding the imposition of corrective actions, financial hold, and/or
sanctions, GRANTEE remains responsible for complying with the contract terms and conditions.
Corrective action plans, financial hold, and/or sanctions do not excuse or operate as a waiver of
prior failure to comply with this Grant Contract.
SECTION 10. GENERAL TERMS AND CONDITIONS
10.1 Federal -and State Laws; Rules -and -Regulations, Directives,- Guidelines, .Code of..
Federal Regulations (CFR) and. Other Relevant Authorities. GRANTEE agrees to comply with
all applicable federal and state laws, rules and regulations, directives, guidelines, including 2 CFR
Part 200, and any other authorities relevant to the performance of GRANTEE under this. contract.
In instances where multiple requirements apply to GRANTEE, the more restrictive requirement
SAVNS Contract - FY 2021
Page 13 of 20
Vol. pg.�.s
applies.
10.2 Uniform Grant Management Act, UGMS and Applicable Standard Federal and State
Certifications and Assurances. GRANTEE agrees to comply with applicable laws, executive
orders, regulations and policies including Texas Government Code, Chapter 783, and the Uniform
Grant Management Standards (UGMS), and any other applicable federal or state grant
management standards or requirements. Further, GRANTEE, agrees to comply with the applicable
OAG Certifications and Assurances, which are incorporated herein by reference, including, but
not limited to, the equal employment opportunity program certification, disclosure and
certification regarding lobbying, non -procurement debarment certification, drug-free workplace
certification, annual single audit certification, compliance with annual independent financial audit
filing requirement, compliance with UGMS and the applicable 2 CFR Part 200, return of grant
funds in the event of loss or misuse, and conflict of interest.
10.3 Generally Accepted Accounting Principles or .Other Recognized Accounting
Principles. GRANTEE shall adhere to Generally Accepted Accounting Principles promulgated
by the American Institute of Certified Public Accountants, unless other recognized accounting
principles are required by GRANTEE and agreed to by the OAG, in advance. GRANTEE shall
follow OAG fiscal management policies and procedures in processing and submitting requests for
reimbursement and maintaining financial records related to this Grant Contract.
10.4 Conflicts of Interest; Disclosure of Conflicts. GRANTEE has not given, or offered to
give, nor does GRANTEE intend to give at any time hereafter, any economic opportunity, future
employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant or
employee of the OAG, at any time during the negotiation of this Grant Contract or in connection
with this Grant Contract, except as allowed under relevant state or federal law. GRANTEE will
establish safeguards to prohibit its employees from using their positions for a purpose that
constitutes or presents the appearance of a personal or organizational conflict of interest or personal
gain. GRANTEE will operate with complete independence and objectivity without an actual,
potential or apparent conflict of interest with respect to its performance under this Grant Contract.
GRANTEE must disclose, in writing, within fifteen (15) calendar days of discovery, any existing
or.potential conflicts of interest relative to its performance under this Grant Contract.
10.5 Does Not Boycott Israel. To the extent required by Texas Government Code Section
2271.002, GRANTEE represents and warrants, that neither -GRANTEE, nor any subcontractor,
assignee, or sub -recipient of GRANTEE, currently boycotts- Israel, or will boycott Israel during
the term 'of this Grant Contract. GRANTEE agrees to take all necessary steps to ensure this
certification remains true for any future subcontractor or assignee. For purposes of this.provision,
"Boycott Israel" shall have the meaning assigned by Texas Government Code; Sec. 808.001(1).
10.6 Law Enforcement Funding. To the extent applicable,. GRANTEE acknowledges that,
under article IX, section 4.01 of the General Appropriations Act for the term covered by this Grant
Contract, funds may -only be expended under this Grant Contract if GRANTEE is in compliance
with all rules developed by the Commission on Law Enforcement or if the Commission on Law
SAWS Contract - FY 2021
Page 14 of 20
von. 3DA Pg._1��
Enforcement has certified that GRANTEE is in the process of achieving compliance.
10.7 Restriction on Abortion Funding. GRANTEE acknowledges that, under article IX,
section 6.25 of the General Appropriations Act for the term covered by this Grant Contract, and
except as provided by that Act, funds may not be distributed under this Grant Contract to any
individual or entity that: (1) performs an abortion procedure that is not reimbursable under the
State's Medicaid program; (2) is commonly owned, managed, or controlled by an entity that
performs an abortion procedure that is not reimbursable under the State's Medicaid program; or
(3) is a franchise or affiliate of an entity that performs an abortion procedure that is not
reimbursable under the. State's Medicaid program.
SECTION 11. SPECIAL TERMS AND CONDITIONS
11.1 Independent Contractor Status; Indemnity and Hold, Harmless Agreement.
GRANTEE expressly agrees that it is an independent contractor. Under no circumstances shall
any owner, incorporator, officer, director, employee, or volunteer of GRANTEE be considered a
state employee, agent, servant, or partner of, or part of any joint venture or joint enterprise with,
the OAG or the State of Texas. GRANTEE agrees to take such steps as may be necessary to ensure
that each contractor of GRANTEE will be deemed to be an independent contractor and will not be
considered or permitted to be an agent, servant, or partner of, or part of any joint venture or joint
enterprise with the OAG or the State of Texas.
All persons furnished, used, retained, or hired by or on behalf of GRANTEE or any of
GRANTEE's contractors shall be considered to be solely the employees or agents of GRANTEE
or GRANTEE's contractors. GRANTEE or GRANTEE's contractors shall be responsible for
ensuring that any and all appropriate payments are made, such as unemployment, workers
compensation, social security, any benefit available to a state employee as a state employee, and
other payroll taxes for such persons, including any related assessments or contributions required
by law.
GRANTEE or contractors are responsible for all types of claims whatsoever due to actions
or performance under this Grant Contract, including, but not limited to, the use of
automobiles or other transportation by its owners, incorporators, officers, directors;
employees, volunteers, or any third parties. GRANTEE shall defend, indemnify, and hold
harmless OAG and the State of Texas, and/or their officers, agents, employees,
representatives, contractors, assignees, and/or designees from any and all liability, actions,
claims, demands, or suits, and all related costs, attorneys fees, and expenses arising out of, -
or resulting from any acts or omissions of GRANTEE or its , agents, employees,
subcontractors; -order fulfillers; or suppliers --of subcontractors -in -the execution or
performance of the.Contract. In the event the State of Texas, the OAG, or any other State
of Texas agency are named, defendants in any lawsuit, the defense thereof shall be
coordinated by GRANTEE with the OAG. GRANTEE may not agree to any settlement,
without first obtaining the concurrence from OAG. - OAG and GRANTEE agree -to furnish ..
SAVNS Contract - FY 2021
Page 15 of 20 -
timely written notice to each other of any such claim.
11.2 Publicity. GRANTEE shall not use the OAG's name or refer to the OAG directly or
indirectly in any media release, public service announcement, or public service disclosure relating
to this Grant Contract or any acquisition pursuant hereto, including in any promotional or
marketing materials, without first obtaining written consent from the OAG. This section is not
intended to and does not limit GRANTEE's ability to comply with its obligations and duties under
the Texas Open Meetings Act and/or the Texas Public Information Act.
11.3 Intellectual Property. GRANTEE understands and agrees that GRANTEE may copyright
any original books, manuals, films, or other original material and intellectual property developed
or produced out of funds obtained under this Grant Contract, subject to the royalty -free, non-
exclusive, and irrevocable license which is hereby reserved by the OAG and granted by
GRANTEE to the OAG or, where applicable, the State of Texas, or if federal funds are expended,
the United States Government. Grantee hereby grants the OAG an unrestricted, royalty -free, non-
exclusive, and irrevocable license to use, copy, modify, reproduce, publish, or otherwise use, and
authorize others to use (in whole or in part, including in connection with derivative works), at no
additional cost to the OAG, in any manner the OAG deems appropriate in the exercise of its sole
discretion, any component of such intellectual property.
GRANTEE shall obtain from subrecipients, contractors, and subcontractors (if any) all rights and
data necessary to fulfill the GRANTEE's obligations to the OAG under this Grant Contract. If a
proposed subrecipient, contractor, or subcontractor refuses to accept terms affording the OAG such
rights, Grantee shall promptly bring such refusal to the attention of the OAG Program Manager
for the contract and not proceed with the agreement in question without Rather authorization from
the OAG.
11.4 Program Income. Gross income directly generated from the grant funds through a project
or activity performed under this Grant Contract is considered program income. Unless otherwise
required under the terms of this Grant Contract, any program income shall be used by GRANTEE
to further the program objectives of the project or activity funded by this grant, and the program
income shall be spent on the same project or activity in which it was generated. GRANTEE shall
identify and report this income in accordance with the OAG's reporting instructions. GRANTEE
shall expend program income during this Grant Contract term; program income not expended in
this Grant Contract term shall be refunded to the OAG.
11.5 No Supplanting. GRANTEE shall not supplant or otherwise use funds from this Grant
Contract to replace or substitute existing funding from other sources that also supports the
activities that are the subject of this Grant Contract.
11.6 No Solicitation or Receipt of Funds on Behalf of OAG. It is expressly agreed that any
solicitation for or receipt of funds of any type by GRANTEE is for the sole benefit of GRANTEE
and is not a solicitation for or receipt of funds on behalf of the OAG or the Attorney General of
the State of Texas.
SAVNS Contract - FY 2021
Page 16 of 20
11.7 No Subcontracting, Assignment, or Delegation Without Prior Written Approval of
OAG. GRANTEE may not subcontract, assign any of its rights, or delegate any of its duties under
this contract without the prior written approval of the OAG. OAG shall maintain the complete and
sole discretion to approve or deny any request to subcontract, assign any right, or delegate any
duty under this contract, and the OAG may withhold its approval'for any reason or no reason. In
the event OAG approves subcontracting, assignment, or delegation by GRANTEE, GRANTEE
will ensure that its contracts with others shall require compliance with the provisions of this
Contract. GRANTEE, in subcontracting for any performances specified herein, expressly
understands and agrees that it is not relieved of its responsibilities for ensuring that all performance
is in compliance with this contract and that the OAG shall not be liable in any manner to
GRANTEE's subcontractor(s). GRANTEE represents and warrants that it will maintain oversight
to ensure that contractors perform in accordance with the terms, conditions, and specifications of
their contracts or purchase orders.
11.8 - No Grants to Certain Organizations. GRANTEE confirms by executing this Grant
Contract that it does not make contributions to campaigns for elective office or endorse candidates.
11.9 No Waiver of Sovereign Immunity. The Parties agree that no provision of this Grant
Contract is in any way intended to constitute a waiver by the OAG or the State of Texas of any
immunities from suit or from liability that the OAG or the State of Texas may have by operation
of law.
11.10 Governing Law; Venue. This Grant Contract is made and entered into in the State of
Texas. This Grant Contract and all disputes arising out of or relating thereto shall be governed by
the laws of the State of Texas, without regard to any otherwise applicable conflict of law rules or
requirements.
Except where state law establishes mandatory venue, GRANTEE agrees that any action, suit,
Iitigation or other proceeding (collectively "litigation") arising out of or in any way relating to this
Grant Contract shall be commenced exclusively in the Travis County District Court or the United
States District Court in the Western District, Austin Division, and to the extent allowed by law,
hereby irrevocably and unconditionally consents to the exclusive jurisdiction of those courts for..
the purpose of prosecuting and/or defending such litigation. GRANTEE hereby waives and agrees
not to assert by way of motion, as a defense, or otherwise, in any suit, action or proceeding, any
claim that GRANTEE is not personally subject to the jurisdiction of the above-named courts; the
suit, action or proceeding is brought in an inconvenient forum; and/or the venue is improper.
11.11 U.S. Department of Homeland Security's E -Verify System. GRANTEE will ensure
that it utilizes the U.S. Department of Homeland Security's E -Verify system to determine the
eligibility of any new employee hired after the effective date of this agreement who will be working
on any matter covered by this agreement.
SAVNS Contract - FY 2021
Page 17 of 20
4
11.12 No Use of Grant Money for Lobbying. GRANTEE shall not use any grant funds provided
by OAG to GRANTEE to influence the passage or defeat of any legislative measure or election of
any candidate for public office.
11.13 Texas Public Information Act. Information, documentation, and other material in
connection with this Grant Contract or the underlying giant may be subject to public disclosure
pursuant to Chapter 552 of the Texas Government Code (the "Public Information Act"). In
accordance with Section 2252.907 of the Texas Government Code, GRANTEE is required to make
any information created or exchanged with OAG, the State of Texas, or any state agency pursuant
to the contract, and not otherwise excepted from disclosure under the Texas Public Information
Act, available in a format that is accessible by the public at no additional charge to OAG, the State
of Texas, or any state agency.
11.14 Dispute Resolution Process. The dispute resolution process provided for in Chapter 2260
of the Texas Government Code shall be used to resolve any dispute ,arising under -this Contract
including specifically any alleged breach of the Contract by OAG.
SECTION 12. CONSTRUCTION OF CONTRACT AND AMENDMENTS
12.1 Construction of Contract. The provisions of Section 1 are intended to be a general
introduction to this Grant Contract. To the extent the terms and conditions of this Grant Contract
do not address a particular circumstance or are otherwise unclear or ambiguous, such terms and
conditions are to be construed consistent with the general objectives, expectations and purposes of
this Grant Contract.
12.2 Entire Agreement, including All Exhibits. This Grant Contract, including all exhibits,
reflects the entire agreement between the Parties with respect to the subject matter therein
described, and there are no other representations (verbal or written), directives, guidance,
assistance, understandings or agreements between the Parties related to such subject matter. By
executing this Grant Contract, GRANTEE agrees to strictly comply with the requirements and
obligations of this Grant Contract, including all exhibits.
12.3 Amendment. This Grant Contract shall not be modified or amended except in writing,
signed by both parties. Any properly executed amendment of this Grant Contract shall be binding
upon the Parties and presumed to be supported by adequate consideration. -
12.4 Partial Invalidity. If any term or provision of this Grant Contract is found to be illegal or
unenforceable, such construction shall not affect the legality or validity of any of its other
provisions. The -illegal- or invalid provision shall be deemed severable and. stricken from the -
contract as if it had never been incorporated herein, but all other provisions shall continue in full
force and effect.
12.5 Non -waiver. The failure: of any Party to insist upon, strict performance of any- of the terms - - - . .
SAWS Contract - FY 2021
Page 18 of 20 - -
lvol� pg. 1�4
or conditions herein, irrespective of the length of time of such failure, shall not be a waiver of that
party's right to demand strict compliance in the future. No consent or waiver, express or implied,
to or of any breach or default in the performance of any obligation under this Grant Contract shall
constitute a consent or waiver to or of any breach or default in the performance of the same or any
other obligation of this Grant Contract.
12.6 Official Capacity. The Parties stipulate and agree that the signatories hereto are signing,
executing and performing this Grant Contract only in their official capacity.
12.7 Signature Authority. The undersigned Parties represent and warrant that the individuals
submitting this document are authorized to sign such documents on behalf of the respective parties.
IN WITNESS HEREOF, THE PARTIES HAVE SIGNED AND EXECUTED THIS
CONTRACT IN MULTIPLE COUNTERPARTS.
OFFICE OF THE ATTORNEY Brazos County
GENERAL
Printed Name:
Office of the Attorney General
SAVNS Contract - FY 2021
Page 19 of 20
Printed Name: Duane Peters
Authorized Official
FVol. pg. -15-
Population Size:
SAVNS MAINTENANCE GRANT CONTRACT
Large
EXHIBIT A
OAG Contract No. 2110658
The total liability of the OAG for any type of liability directly or indirectly arising out of this Grant
Contract and in consideration of GRANTEE'S full, satisfactory and timely performance of all its
duties, responsibilities, obligations, liability, and for reimbursement by the OAG for expenses, if
any, as set forth in this Grant Contract or arising out of any performance herein shall not exceed
the following:
The annual costs listed above will be billed by the Vendor on a quarterly basis pursuant to the
terms of Participating entity Service Agreement (Exhibit B). The OAG is not obligated to pay for
services prior to the commencement or after the termination of this Grant Contract.
SAWS Contract - FY 2021
Page 20 of 20
voi. PgJW0--
Annual Cost
Annual E -Vine
MAXIMUM
Annual Cost for Jail
for Courts
Upgrade Cost
REIMBURSABLE COSTS
$24,478.16
$4,068.60
$1,575.75
$30,122.51
The annual costs listed above will be billed by the Vendor on a quarterly basis pursuant to the
terms of Participating entity Service Agreement (Exhibit B). The OAG is not obligated to pay for
services prior to the commencement or after the termination of this Grant Contract.
SAWS Contract - FY 2021
Page 20 of 20
voi. PgJW0--
Exhibit B
FIRST CONTRACT RENEWAL
PARTICIPATING ENTITY SERVICES AGREEMENT FOR THE
STATEWIDE AUTOMATED VICTIM NOTIFICATION SERVICE (SAVNS)
Contract No.
WHEREAS, the Office of the Attorney General (OAG) is the Texas State agency tasked with certifying a
statewide vendor to provide a Statewide Automated Victim Notification Service (SAVNS) to . iety of
political subdivisions of the State of Texas, including counties, county Sheriffs, clerks and a : ys, district
attorneys, and courts ("Participating Entities");
WHEREAS OAG certified and contracted with Appriss Inc. ("Vendor") as the statewi dor o p Ovide
SAVNS to each of the Participating Entities ("OAG Certification Agreement"); x
WHEREAS [NAMED ENTITY] as a Participating Entity and
Agreement identified as Contract No. [INSERT CONTRACT
provide SAVNS to [NAMED ENTITY] (the "Contract");
WHEREAS SECTION 1 of the Contract permitted the [NJ
discretion, renew the Contract, for four (4) additional one (1)
to the extent the OAG Certification Agreement, remains in eff
WHEREAS the OAG exercised its option to renew
thereof to August 31, 2022;
NOW, THEREFORE, THIS FIRST
follows:
The Contract is set to terminate on
Renewal Term ("First Renewal Tei
to Section 1 of the Contract, tf$;
specifications and terms and cones
Documents as defined in Sdctiori
[NAMED ENTITY]
Signature
Name
by Appriss, Inc.
AL
would
to,` "ffsole and absolute
i (eac ' a "Renewal Term")
extending the term
[NAMED ENTITY] as
31,'20 The Con#tact is hereby renewed, with this First Contract
m o tember 1, 2020 and end of August 31, 2021. Pursuant
.r
TefW d any subsequent renewals, shall be subject to all
ie o ract, the OAG Certification Agreement, and the Incorporated
Date
Title
Date
Title
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Envelope Id: 6964BB27C79E4C3A902A7BF85B045D8D Status: Sent
Subject: Please DocuSign: FY 2021 SAVNS Grant Contract
Template ID:
Source Envelope:
Document Pages: 22 Signatures: 0
Envelope Originator.
Certificate Pages: 7 Initials: 0
Karly Watson
AutoNav: Enabled
PO Box 12548
Envelopeld Stamping: Disabled
Austin, TX 78711-2548
Time Zone: (UTC -06:00) Central Time (US & Canada)
Karly.Watson@oag.texas.gov
IP Address: 204.64.50.216
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Status: Original Holder: Kariy Watson Location: DocuSign
8/19/2020 5:19:58 PM Karly.Watson@oag.texas.gov
---- �------
7—
Duane
, "+Duane Peters Sent: 8/19/2020 5:20:21 PM
dpeters@brazoscountytx.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 8/24/20201:46:59 PM
ID: 38931 f13-40b6-4452-aa9c-60fcf586b87c
Melissa Foley
Melissa.Foley@oag.texas.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Gene McCleskey
Gen e.McCleskey@oag.texas.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted: 1/1412019 12:34:26 PM
ID:6a746d16-8742-4c15-ace2-f36a64c991b6
Financial Litigation - FLD Attorney Review
Signing Group: Financial Litigation - FLD Attorney
Review
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Joshua Godbey
Signing Group: Joshua Godbey
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Viewed: 8/24/2020 1:46:59 PM
Bruce Williamson
Bruce.Williamson@oag.texas.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mark Penley
Mark. Penley@oag.texas.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
�. r€`sF+ ' 4ik_tT '.'- ,..zv+F'Y."
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Karly Watson
karly.watson@oag.texas.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
FLD Contracts
FLDcontracts@oag.texas.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Accounting - DocuSign Contracts
ACC_DocuSign_Contracts@oag.texas.gov
Signing Group: Accounting - DocuSign Contracts
Inbox
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Joshua Alexander
Joshua.Alexander@oag.texas.gov
Security Level: Email, Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
lVs5R.t' -- - Slgnal ture "� ��"`" � ��,��.✓ sx- � Ti�m,se�:ysstNa:i�mp c *a'->^nfi��^, —sr^" 'd
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Envelope Sent Hashed/Encrypted 8/19/2020 5:20:22 PM
v�E. 3�\ Pg.
Electronic Record and Signature Disclosure created on: 4/1/2018 4:34:18 PM
Parties agreed to: Duane Peters, Gene McCleskey
CONSUMER DISCLOSURE
From time to time, Office of the Attorney General (we, us or Company) may be required by law
to provide to you certain written notices or disclosures. Described below are the terms and
conditions for providing to you such notices and disclosures electronically through the
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Electronic signature
An electronic signature is an electronic identifier, created by a computer, attached to or logically
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The Public Information Act, chapter 552 of the Texas Government Code, applies to all
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the Public Information Act requires us to publicly disclose requested information that is not
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Consequences of changing your mind
poi, 32�_ pg. �a�
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All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
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You may contact us to let us know of your changes as to how we may contact you electronically,
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VV ou 19e %_w2-Pgo�a3
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Vol. �A—
FIRST CONTRACT RENEWAL
PARTICIPATING ENTITY SERVICES AGREEMENT FOR THE
STATEWIDE AUTOMATED VICTIM NOTIFICATION SERVICE (SAVNS)
Contract No. 20202144900-319-01
WHEREAS, the Office of the Attorney General (OAG) is the Texas State agency tasked with certifying a
statewide vendor to provide a Statewide Automated Victim Notification Service (SAVNS) to a variety of
political subdivisions of the State of Texas, including counties, county Sheriffs, clerks and attorneys, district
attorneys, and courts ("Participating Entities");
WHEREAS OAG certified and contracted with Appriss Inc. ("Vendor") as the statewide vendor to provide
SAVNS to each of the Participating Entities ("OAG Certification Agreement");
WHEREAS Brazos County, TX ("Named Entity") as a Participating Entity and VENDOR executed a
Participating Services Agreement identified as Contract No. 20192044900-319-01 under which . VENDOR
would provide SAVNS to Named Entity (the "Contract");
WHEREAS SECTION 1 of the Contract permitted the Named Entity to, in its sole and absolute discretion,
renew the Contract, for four (4) additional one (1) year renewal terms (each a "Renewal Term") to the extent
the OAG Certification Agreement, remains in effect;
WHEREAS the OAG exercised its option to renew the OAG Certification Agreement, extending the term
thereof to August 31, 2022;
NOW, THEREFORE, THIS FIRST CONTRACT RENEWAL is exercised by Named Entity as follows:
The Contract is set to terminate on August 31, 2020. The Contract is hereby renewed, with this First Contract
Renewal Term ("First Renewal Term") to begin on September 1, 2020 and end of August 31, 2021. Pursuant
to Section 1 of the Contract, this First Renewal Term and any subsequent renewals, shall be subject to all
specifications and terms and conditions of the Contract, the OAG Certification Agreement, and the Incorporated
Documents as defined in` Section 2 therein.
ed 'ty by:
Signature
Name
Acknowledged by Appriss Inc.
Signature
Joshua P. Bruner
Name
c/1
Date
Title
8/17/2020
Date
EVP Operations, GM Victim Services & Programs
Title
BRAZOS COUNTY
BRYAN, TEXAS
DEPARTMENT: Budget Office NUMBER:
DATE OF COURT MEETING: 9/8/2020
ITEM:
TO:
FROM:
DATE:
FISCAL IMPACT:
BUDGETED:
DOLLAR AMOUNT:
SOURCE OF FUNDS:
NOTES/EXCEPTIONS:
ACTION REQUESTED OR
ALTERNATIVES:
ATTACHMENTS:
File Name
Agenda—Item=—Juvenile 9.8.20.pdf
Request from Juvenile Administration for the following.personnel changes with effective date
as of September 1, 2020. These changes have no impact to the FY 2020 Juvenile Budget.
• a. Personnel Changes #1-8 (see attachment)
Commissioners Court
Irene Jett
09/02/2020
False
False
$0.00
Grant Fund -03000
• 312110
• 312111
• 312113
• 312122
• 312132
• 312156
• 312157
The requested changes are to better assist with reporting details which are required by
TJJ D.
Request approval.
Description Tvoe
Juvenile Personnel Cover Memo
PPR
Duane Peters ate
County Judge
[Vo 1pg.
312110 - TJJD - Basic Probation (Grant
Job Class Title
Class Code - Position
Old Division
New Division
1 JPO 1 -Admin
1817-8
312110
312111
2 JPO I -TJPC - G - Prog Sanc
1868-1
312110
312113
3 JPO - TJPC - F
1883-3
312110
312113
312122 - TJJD - SA COMM Proerams - Detention (Grant
Job Class Title
Class Code - Position
Old Division
New Division
4 Operations Manager
2890-1
312122
312132
5 Supervision Offt - St Aid
2845-1
312122
312132
6 Supervision Ofr - Com Cor
2855-1
312122
312132
7 TJJD - Detention Manager
2895-1
312122
312132
312156 - TJJD - SA Mental Health Servics - RSPG
Job Class Title Class Code - Position Old Division New Division
8 Psychologist 1890-1 312156 312157
Vol. pg.—Q=cb--
TAMU-Brazos County Commissary Fund Clinical Services Agreement
October 1, 2020 -September 30, 2021
CLINICAL PSYCHOLOGY SERVICES AGREEMENT
This constitutes a Clinical Psychology Services Agreement ("Agreement's between Texas A&M
University, a member of The Texas A&M University System, an agency of the State of Texas ('TAMU'),
and Brazos County ("BO).
WHEREAS, the services contemplated under this Agreement are of mutual interest and benefit to TAMU
and to BC and will further the instructional and technical objectives of TAMU in a manner consistent with
its status as an agency of the State of Texas,
NOW, THEREFORE, the parties hereto agree as follows:
1. STATEMENT OF WORK. TAMU agrees to use its reasonable efforts to perform the services
("Services") described in the Statement of Work appended hereto and incorporated as Appendix A.
2. SCIENTIST. Direct services will be conducted by clinical psychology doctoral students.
Supervision services will be provided by a TAMU clinical psychology faculty member, Laura J.
Osborne, Ph.D., or an alternative designated clinical psychology faculty member of the Department
of Psychological and"Brian Sciences.
3. PERIOD OF PERFORMANCE. TAMU will conduct the services in Appendix A during the
period of October 1, 2020 through September 30, 2021. This Agreement may be renewed or
modified only by written agreement executed by both parties.
4
4. PRICE AND PAYMENT. As compensation for services performed under this Agreement, BC
agrees to pay TAMU a firm fixed-price of $48,410.00. Payment will be paid in 12 monthly
installments of $4,034.17 starting October 1, 2020, and will be sent to the address in Article 15.
The costs of these services includes other direct costs, which will be used by TAMU for supplies,
photo -reproduction, books, journals, training recordings, software, equipment, professional dues,
travel expenses, educational development, salaries, fringe and tuition and fee costs, and other
directly related costs.
5. CONFMENTIAL INFORMATION. All information disclosed by BC to TAMU for services
provided under this Agreement will be treated as Confidential Information of BC, and TAMU will
only use such information for the benefit of BC in the rendering of services for BC and will not
otherwise use or disclose such Information to others without express, written permission of an
officer of BC authorized to grant such permission. Upon termination of this Agreement, TAMU
will immediately return to BC all writings, recordings and records of every type (includingall
copies thereof) embodying in arxy form any Confidential Information of BC. The foregoing
limitations of confidentiality will not apply to (i) information which, at the time of disclosure to
TAMU, was already in the public domain, (ii) information, which at the time of disclosure to
TAMU, was already known to TAMU (except information previously acquired by TAMU directly
or indirectly from BC or from a third party under a continuing obligation of confidence to BC), (iii)
informatlon, which after disclosure to TAMU, becomes part of the public domain through no fault
of TAMU, (iv) information received by TAMU from a third party not owing a duty of confidence
to BC, or (v) information required to be disclosed by law or court order, including the Texas
Government Code, Chapter 552, the Texas Public Information Act.
G. PUBLICITY. BC will not use the name of TAMU, or the names of TAMU employees, in any
publicity, advertising, or promotional literature without prior written consent obtained from TAMU
in each case. TAMU will. have the right to acknowledge BC, the Scientist, the nature of the
f
;�; ; _� lir rij' •
Services, and the dollar value of the Agreement in TAMU. records and reports in addition to any
other information that is required to be disclosed in resonse to a public information request
submitted pursuant to the Texas Public Information Act, Chapter 552, Texas Government Code.
7. COMPLIANCE WITS THE PRISON RAPE ELIMINATION ACT. The Brazos County
Sheriff's Detention Center, will comply with the Prison Rape Elimination Act (PREA). The
Detention Center has a Zero Tolerance Policy regarding sexual abuse and sexual harassment. The
Detention Center will conduct a background investigation on all proposed TAMU doctoral students
or other contractors who may have contact with inmates. Background checks will be conducted at
least every five (5) years for all contractors. BC will ensure that all volunteers and contractors who
have contact with inmates have been trained on their responsibilities under the Detention Center's
sexual abuse and sexual harassment prevention, detection, and response policies and procedures.
Any contactor or volunteer who engages in sexual abuse is prohibited from contact with inmates
and will be reported to law enforcement agencies and to relevant licensing bodies, unless the
activity was clearly not criminal. The Detention Center will take appropriate remedial measures
and prohibit further contact with inmates on the cases of violation of sexual abuse or sexual
harassment policies by the contractor. The contractor has an affirmative duty to disclose any
misconduct in violation of the sexual abuse or sexual harassment policies. Material omissions
regarding misconduct, or the provision of materially false information, are grounds for termination
of this Agreement.
8. TERMINATION. This Agreement may beterminated by eitherparty upon thirty (30) days written
notice given to the other by certified mail or personal delivery. In the event of termination, TAMU
will be paid the compensation earned prior to the date of termination as provided for in this
Agreement computed pro rata up to and including the date of termination.
9. DISCLAIMER OF LIABILM. TAMU MAKES NO REPRESENTATIONS AND EXTENDS
NO WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED IN CONNECTION
WITH THE REPORTS, OR EVALUATIONS FURNISHED UNDER THIS AGREEMENT.
THERE ARE NO EXPRESS OR IMPLIED WARRANTIES OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE, OR THAT USE OF SUCH MATERIALS OR
MODIFICATION OF SUCH MATERIALS WILL NOT INFRINGE ANY PATENT,
COPYRIGHT, TRADEMARK, OR OTHER PROPRIETARY RIGHT.
TAMU assumes no Iiability for the actions taken by students providing clinical psychological
services under this Agreement. The students are covered by professional ljability insurance for
psychological or behavioral health services paid out of the operating budget for the TAMU
Psychology Clinic. TAMU agrees to provide evidence of insurance coverage to BC, if requested.
10. FORCE MAJEURE. Except for the obligation for the payment of money, if either party fails to
fulfill its obligations hereunder when such failure is due to an act of God, or other circumstance
beyond its reasonable control, then said failure will be excused for the duration of such event and
for such a time thereafter as is reasonable to enable the parties to resume performance under this
Agreement.
11. DISPUTE RESOLUTION. BC must use the dispute resolution process provided in Chapter
2260 of the Texas Government Code to attempt to resolve a dispute arising under this Agreement
and such process is a required prerequisite to suit in accordance with Chapter 107, Texas Civil
Practice and Remedies Code. BC must submit written notice of a claim of breach of contract
under this chapter in accordance with Article I S. TAMU is an agency of the State of Texas and
nothing in this Agreement waives or relinquishes the right of TAMU to claim any exemptions,
privileges and immunities as may be provided by law.
12. ENTIRE REPRESENTATION. This Agreement contains the entire agreement between the
parties and supersedes any prior oral or written agreements, commitments, understandings, or
communications with respect to the subject matter of the Agreement. No amendments or
modification of this Agreement will be effective unless set forth in writing executed by duly
authorized representatives of each party. This Agreement will be construed in accordance with the
laws of the State of Texas.
13. WAIVER. No waiver of any provision hereof or of any right or remedy hereunder will be effective
unless in writing and signed by the party against whom such waiver is sought to be enforced, No
delay in exercising, no course of dealing with respect to, or no partial exercise of any right or
remedy hereunder will constitute a waiver of any right or remedy, or future exercise thereof.
14. ASSIGNMENT. This Agreement may not be,assignedin whole or in part by any of the Parties
without prior written consent of the other Party. This Agreement will inure to the benefit of, and
be binding upon, BC's successors and assigns.
It is the intention of the parties that no third persons, including students, are entitled to received or
assert any rights under this Agreement.
15. SEVERABILITY. If any part of this Agreement is determined by any court or tribunal of
competent jurisdiction to be wholly or partially unenforceable for any reason, such unenforceability
will not affect the balance of this Agreement.
16. BILLING. TAMU Psychology Department agrees to bill Brazos County monthly for services
provided. The Brazos County Commissary Fund agrees to mail a check payable to Texas A&M
University 10 days following receipt of the bill for services.
This agreement constitutes a fixed -cost contract, with the exception of possible additional fees for
purchases of proprietary materials to be used at BC and/or fees for possible court appearances.
TAMU (for billing correspondence):
Fritzie Freeman, Business Assistant 11
Department of Psychological & Brain Sciences
Texas A&M University'
4235 TAMU
College Station, TX 77843-4235
979-845-2554
979-845-4727 — Fax
ffreeman u(l. tamu.edu
TAMU (for services management):
Robert W. Hoffer, Ph.D.
Department of Psychological & Brain Sciences
Texas A&M University
4258 TAMU
College Station, TX 77843-4258
979-862-2228
979-845.5191—Fax
r6b-heffer(@tatnu.edu
17. NOTICE. Any notice required to be given in connection with this Agreement will be in writing and
will_ be deemed effective if hand delivered, or if sent by United States certified mail, return receipt
requested, postage prepaid, or if sent by private receipted courier guaranteeing same-day or next -day
delivery, addressed to the respective party at its address provided below. If sent by U.S. certifted'mail
in accordance with this Section, such notices will be deemed given and received on the earlier of (a)
actual receipt at the address of the named addressee, or
_(b) on the third (31d) business day after deposit
Dona Z -PC
sol. P9 - i31
with the United States Postal Service. Notice given by any other means will be deemed given and
received only upon actual receipt at the address of the named addressee.
Brazos County:
Mr. Wayne Dicky
Jail Administrator
Brazos County Office of the Sheriff
1835 Sandy Point Road
Bryan, TX 77807
979-361-4996
979-861-4811 Fax
wdickv r0brazoscountytx.aov
TAMU: -
Robert W. Heffer, Ph.D.
Department of Psychological & Brain Sciences
Texas A&M University
4258 TAMU
College Station, TX 77843-4258
979-862-2228
979-845-5191 Fax
rob-heffer(a)tamu.edu
The parties have signed this Agreement in duplicate originals, and the Agreement is effective as of the date
last written below.
Texas A&M University
Lindy . BeasIey
Title: Executive Director, Contract Administration
Date: 9/18/2020
razos Co ty
B
Duane Peters
Title: County Judge
Date; 02 0
Christopher C_ irk
Tide: Sheriff
Date: b1i O 9
ON '2020, FULLY EXECUTED IN DUPLICATE, EACH OF
WHICH, WILL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL.
rase Y UE.3
Vol. 3Q�— fig. ��a
APPENDIX A
STATEMENT OF WORK
Three (3) graduate students in TAMU's clinical psychology doctoral program will provide clinical
psychology services to BC. Selection of the graduate students for this clinical assistantship will be
determined by the TAMU Director of Clinical Psychology Training in consultation with program faculty
and with appropriate Sheriff s Office administrative personnel.
Typically, each of these three (3) students will work for 10 hours per week for 50 weeks during a 12 -month
period (500 hours each). Scheduling of these contractual hours will be negotiated on an individual basis
between the student(s) and the on-site supervisor at BCDC.
TAMU faculty will provide one (1) hour of regularly scheduled weekly doctoral -level supervision for the
graduate students. Additional supervision for urgent or non -urgent supervision will be provided as needed.
Activities will include the following: direct clinical services, staff meetings and consultations, doctoral -
level supervision at TAMU, and all administrative responsibilities including preparation of written reports
and maintenance of clinical records.
Sheriff's Office agrees to: (1) provide case-by-case consultation to the students on an as -needed basis by
BC staff, (2) provide a written evaluation of the students to the TAMU Director of Clinical Psychology
training (DCT) at the end of the term of the Agreement; and (3) identify, in consultation with the graduate
students, a total of 10 working days, other than BC holidays, during the 12 -month Agreement period, in
which no clinical services will be provided by the student.
Nee 5 of 5
Vol. nP-g-
INTERLOCAL COOPERATIVE AGREEMENT
PROVIDING FOR THE HOUSING OF PRISONERS FROM
THE CITY OF BRYAN, TEXAS IN THE BRAZOS COUNTY JAIL
THE STATE OF TEXAS §
COUNTY OF BRAZOS §
THIS INTERLOCAL AGREEMENT (Agreement) is between the City of Bryan, a Texas Home
Rule Municipal Corporation (City), the County of Brazos (County), a political subdivision of the
State of Texas and the Sheriff of Brazos, State of Texas (Sheriff) is made pursuant to the provisions
of the Interlocal Cooperation Act, V.T.C.A., Government Code, Chapter 791 which authorizes all
local governments to contract with each other to provide a governmental function or service that
each party to the contract is authorized to perform individually and in which the contracting parties
are mutually interested;
WHEREAS, it has been found and determined by the County of Brazos, Texas Commissioners'
Court, and by the Bryan City Council that utilizing only one jail facility to serve City law
enforcement and the County shall result in increased efficiency and economy to County and City
citizens;
WHEREAS, the County Jail and its attendant facilities are adequate to serve all law enforcement
agencies of the entire County; and
WHEREAS, the County and the City desire to enter into an agreement by which the County will
house in its County Jail, and offer care for, City Prisoners of according to the terms and conditions
as set forth herein;
NOW, THEREFORE, for and in consideration of the mutual covenants, agreements, and benefits
to the parties herein named, it is agreed as follows:
I. PURPOSE
1.01 The Agreement's purpose is to provide a method -whereby City Prisoners are transported
directly to the County Jail for confinement coordinate booking and dentition and for the expenses
for feeding care, housing and upkeep of City Prisoners.
II. TERM AND TERD'IINATION
2.01 Term. This Agreement commences on the Effective Date. The initial Agreement term is
for one (1) year. After the initial term the Agreement will automatically renew for successive one
(1) year terms, unless either party terminates.
2.02 Termination. The County may terminate this Agreement by giving the City at least ninety
(90) days advanced written notice to the City Manager and Chief of Police. The City may terminate
this Agreement by giving the County ninety (90) days advanced written notice to the County Judge.
Such notice of termination notices must be sent by certified mail return receipt requested.
Brazos County Class C Prisoner ILA
Contract NoPage 1 of 8
Vag. P9.
1:1, 1
M. DEFINITIONS
3.01 City Prisoner means (a) a person arrested by a law enforcement officer either with or
without a warrant for a Class C Misdemeanor filed in the City Municipal Court or any other person
held solely at the request of City law enforcement and held in the County Jail before the issuance
of a jail commitment order by a magistrate, or (b) a person arrested solely for violating of a City
Ordinance or held on City convictions.
3.02 County Jail means The Brazos County Detention Center operated by the Sheriff located
at 1835 Sandy Point Road, Bryan, Texas 77807.
3.03 Prisoner Day means the day of admission and any subsequent day beginning at 12:00
midnight when the prisoner is incarcerated longer than four (4) hours.
3.04 State Prisoner means a person arrested by a law enforcement officer either with or without
a warrant for a Class A or B Misdemeanor or any Felony offense violating a state statute and held
in the County jail after the issuance of a jail commitment order by a magistrate..
IV. PROVISION OF JAIL SPACE
4.01 The Sheriff agrees to accept the custody of any City Prisoner delivered at the County Jail
by the City provided the prisoner does not require immediate medical attention before booking.
4.02 The Sheriff accepts City Prisoners who have an injury or illness after the City has obtained
initial medical treatment for such prisoners, a fit for incarceration from a doctor or when a prisoner
has refused medical treatment from a doctor, unless incarnation poses a significant health risk to
the City Prisoner or others. The arresting officer before booking shall, furnish the Sheriff with
reports showing any medical treatment, or that treatment was offered and refused by the City
Prisoner. Further medical attention provisions are in Section VIII herein.
4.03 If applicable, the Sheriff agrees to give preference and priority accepting the City Prisoners
pursuant to the County's agreements with various other political subdivisions of the State
regarding housing their inmates.
V. LIABILITY FOR EXPENSES
5.01 The County is liable for all expenses incurred while providing the safekeeping of prisoners
confined in the County Jail pursuant to this Agreement and their personal effects,. except as
otherwise provided in the Agreement.
Brazos County Class C Prisoner ILA
Contract No
V6. 3 a-1 Pg.
VI. PRISONER BOOKING AND DOCUMENT MAINTENANCE
6.01 The City will follow all existing County Jail booking policies and procedures and any
changes by the County Sheriff after providing the City written notice of the changes.
6.02 The Sheriff will photograph and fingerprint City Prisoners as is consistent with other
County Jail inmates. City Prisoners' photographs and fingerprints must be maintained consistent
with other County Jail prisoners. Copies of fingerprints and photographs are available to the City
upon request and as available.
6.03 The City assumes responsibility for updating City Prisoner records through the Texas
Department of Public Safety Crime Records Service and Federal Bureau of Investigation as is
consistent with State and Federal policies. The Sheriff ensures appropriate reporting to State and
Federal entities for State prisoners introduced by the City, with copies of "rap" sheets requested
on behalf of the City.
6.04 The Sheriff will supply an electronic copy of an arraignment list to the City Municipal
Court, Marshals and Police Department reflecting City Prisoners remaining in custody and in need
of arraignment on each day by 8:00 a.m. to allow for arraignment scheduling before the City
Municipal Court Judge.
6.05 The City shall comply with all applicable laws under this Agreement, including timely bond
determinations for City Prisoners. The City and County agree that the City's Presiding Municipal
Court Judge and Associate Judges shall perform magistration duties for City Prisoners and shall
set necessary bonds.
The City agrees to magistrate City Prisoners within twenty-four (24) hours of a warrantless arrest.
In addition, the City agrees to magistrate City Prisoners within forty-eight (48) hours of an arrest
on a warrant. The Parties further agree that in the absence of timely magistration, the County shall
release the prisoner on a cash or personal bond in accordance with, and in an amount set by, the
then current standing orders issued by the City's Presiding Municipal Court Judge.
VII. BONDS AND FINES COLLECTION
7.01 The County is not responsible for accepting bonds and payment of fines relating to offenses
filed in City's Municipal Court.
VIII. MEDICAL ATTENTION
8.01 If it is obvious that immediate medical or mental health attention is needed by any City
Prisoner at the time of arrest, or while still in the custody of the arresting officer, the City is solely
responsible for attempting to obtain satisfactory medical attention for such City Prisoner before
delivering to the County Jail.
Brazos County Class C Prisoner ILA
Contract No 1 Page 3 of 8
Vol. ��� Pg. l ��
8.02 The Brazos offers all City Prisoners booked into the County Jail the same level of medical
treatment received by State Prisoners for routine medical treatment in the County Jail at no
additional cost to the City. The City will be advised of any medical problem(s) that a City Prisoner
may develop. If a City Prisoner develops a major medical problem, which requires immediate
hospitalization or emergency room services, the County Jail physician will stabilize the patient
affected to the extent it is practical to do what is necessary for stabilization before transfer to an
appropriate medical facility, and the City will be notified. However, if the apparent condition of
the patient -prisoner is such that it appears to the health care provider in the County Jail Infirmary
to be an emergency and delay could be harmful or possibly life-threatening, immediate
hospitalization will be deemed necessary and the transfer to an appropriate medical facility will be
immediate. The City will be notified as soon as practical under these circumstances; however, the
City's consent for such transfer under these circumstances will be unnecessary and the City will
be responsible for the medical services costs incurred by a City prisoner under such circumstances.
8.03 If any major medical problem of a City Prisoner as described in §8.02 is determined to
have been caused by the act, omission, or negligence of the County of Brazos, its employees, or
its agents, then the County of Brazos is solely responsible for paying any and all medical expenses
related to such injury and release the City from any claims related to or arising out of the incident.
8.04 If a City Prisoner requires medical or mental health treatment services not provided by the
County Jail or hospitalization for longer than three (3) hours, the City shall provide, at its expense,
sufficient and appropriate personnel for prisoner supervision. The City shall provide the Sheriff
contact information for the on shift supervisor and an alternate contact. The contact person must
be available 24 hours a day to notify the City of the need for medical or mental health treatment
services. The City may authorize the release of the City prisoner in lieu of providing security.
IX. RELEASE OF PRISONERS
9.01 City Prisoners are not to be released before serving their fines, including any credits
allowed by law without the permission of the City Municipal Court Judge.
X. COSTS
10.01 The City agrees to pay the sum of FIFTY-FIVE DOLLARS AND NO CENTS ($55.00) .
per prisoner day for each City Prisoner in consideration of which the Sheriff will operate and
maintain a County Jail and assuming responsibility for the City Prisoners' incarceration consistent
with applicable statutes of the State of Texas and the laws of the United States of America for
detention. The Sheriff will send the City a detailed invoice for. the previous month. The City will
pay any undisputed invoices -no later than thirty (30) days after receiving the invoices. -
10.02 The City will be billed for each prisoner day from admission until arraignment by a
magistrate for State law municipal charges. City ordinance violations shall be billed per Prisoner
Day until released by the -City -Municipal. Court Judge. -
10.03 Such costs may be audited by the County each August and may be readjusted by either an
increase or decrease each year beginning on October Ist, based on the previous year's historical
Brazos County Class C Prisoner ILA
Contract No Page 4 of 8
vo!. 3. Pg. 120
data on the actual cost of holding prisoners. In any Agreement term the County may not increase
the Agreement costs by ten percent (10%) per year.
XI. INSPECTION OF BOOKS AND RECORDS
11.01 The County of Brazos will maintain complete books and records of all City Prisoners.
Books and records may be inspected at any time during regular business hours.
11.02 On or before the one -hundred -twentieth (120th) day after the end of the County of Brazos'
fiscal year, the County of Brazos will supply, upon written request, the City an annual statement
of all applicable bookings received at the Brazos County Jail on behalf of the City of Bryan during
the preceding fiscal year. Such annual statements shall be prepared in such detail and on such
forms as are determined to be mutually satisfactory to the County of Brazos and the City. The City
by written notice to the Brazos County Auditor's Office, may request other financial or statistical
reports from the County of Brazos from time to time.
11.03 The County will keep available fora period of three (3) fiscal years after each year of
operations, the County accounting records for such year and other pertinent information required
by the provisions of this Agreement. Such records of account shall be accessible during usual
business hours to the City or its duly authorized agents or auditors for the purpose of verifying the
information set forth in any annual statement, as described herein, or for the purpose of verifying
compliance by the County with the terms of this Agreement.
11.04 Upon written notice at any time within three (3) years after the end of any fiscal year of
operations, the City of may cause, without cost to the County, an inspection and audit to be made
of the records of the County of Brazos relating to the operations on the City's behalf. Such audit
will be made to determine the correctness of the computation of payments made in the annual
statement for the preceding year. If, as a result of such inspection and audit, it is established that
refunds are due the City, the County shall, upon written notice by the City, pay such refunds within
thirty (30) days of such notice and the City will do the same if the computation is reverse.
XII. GENERAL TERMS
12.01 Interlocal Cooperation Act. Each Party to this Agreement is a local government as
defined in the Interlocal Cooperation Act. Nothing in this Agreement will be construed as a waiver
or relinquishment by either Party of its right to claim such exemptions, privileges, and immunities
as may be provided by the Constitution and the Laws of the State of Texas. No separate legal entity
is created by this Agreement.
12.02 Amendment. The terms and conditions of this Agreement may be amended upon mutual
consent of all Parties. Mutual consent will be demonstrated by approval of each governing body
of each Parry hereto. No amendment to this Agreement shall be effective and binding unless and
until it is reduced to writing, duly approved and signed by the authorized representatives of both
Parties.
Brazos County Class C Prisoner ILA
Contract No Page 5 of 8
Vol. Pg. 3g
12.04 Hold Harmless. To the extent permitted by the Constitution and the laws of the State
of Texas and subject to the limitations as to liability and damages in the Texas Tort Claims
Act and without waiving its governmental immunity, each party agrees to hold harmless
each other, its governing board, officers, agents and employees for any liability, loss,
damages, claims or causes of action caused or asserted to have been caused directly or
indirectly by any other party to this Agreement or any of its officers, agents or employees,
or as the result of its performance under this Agreement.
12.05 City Liability. The City shall be responsible for all suits, claims, damages, losses, or
expenses, including reasonable attorney's fees, arising out of the City's performance or non-
performance of the services and duties herein stated, but only in regard to transfer of prisoners by
and duties herein assigned to the City and specifically excluding the actual incarceration of any
prisoners by the County of Brazos. The City of Bryan retains full responsibility for each prisoner
until that prisoner has been processed into the Brazos County Jail.
12.06 County Liability. The County shall be responsible for all suits, claims, damages, losses
and expenses, including reasonable attorney's fees, arising out of the County's performance or
non-performance of the services and duties herein stated, buy only in regard to the actual holding
and incarceration of prisoners by the County in the County Jail and specifically excluding the
transfer of prisoners to and from the County Jail.
12.07 Entire Agreement. This Agreement contains the entire agreement between the parties and
supersedes any and all prior agreements, arrangements, or understandings between the Parties
relating to the subject matter of this Agreement. No oral understandings, statements, promises; or
inducements contrary to the terms of this agreement exist. This Agreement cannot be changed or
terminated orally. No verbal agreement or conversation with any officer, agent, or employee of
any Party before or after the execution of this Agreement shall affect or modify any of the terms
or obligations hereunder.
12.08 Venue and Choice of Law. This Agreement has been made under and shall be governed
by the laws of the State of Texas. Performance and all matters related thereto shall be in Brazos
County, Texas, United States of America and venue shall be in any court having jurisdiction in
Brazos -County.
12.09 Authority to Contract. Each Party has the full power and authority to enter into and
perform this Agreement and the person signing this agreement on behalf of each Party has been
properly authorized and empowered to enter into this Agreement. The persons executing this
agreement hereby represent that they have authorization to sign on behalf of their respective
governmental bodies
12.10 Compliance with the Prison Rape Elimination Act. The Brazos County Jail as an
operation of the Brazos County Office of Sheriff will comply with the Prison.Rape Elimination .
Act (PREA). The Brazos County.Jail has a Zero Tolerance Policy -regarding sexual. abuse and -
sexual harassment. The Detention Center will conduct a background investigation on all
employees, volunteers, students, or other contractors that may. have contact with inmates.
Background checks will be conducted at least every five (5) years. The Sheriff shall ensure that all
Brazos County Class C Prisoner ILA
Contract No Page 6 of 8
Vol. Pg.
volunteers and contractors who have contact with inmates have been trained on their
responsibilities under the agency's sexual abuse and sexual harassment prevention, detection, and
response policies and procedures. Any contractor or volunteer who engages in sexual abuse is
prohibited from contact with inmates and shall be reported to law enforcement agencies and to
relevant licensing bodies, unless the activity was clearly not criminal. The Sheriff will take
appropriate remedial measures and prohibit further contact with inmates in the case of violation of
sexual abuse or sexual harassment policies. The City has an affirmative' duty to disclose any
misconduct in violation of the sexual abuse and sexual harassment policy. Material omissions
regarding such misconduct, or the provision of materially false information, are grounds for
termination of this agreement
12.11 Waiver. Failure of any Party, at any time, to enforce the provision of this Agreement,
shall in no way constitute a waiver of that provision, nor in any way affect the validity of this
agreement, any part hereof, or the right of either Party thereafter to enforce each and every
provision hereof. No term of this Agreement shall be deemed waived or breach excused unless
the waiver shall be in writing and signed by the Party claimed to have waived. Furthermore,
any consent to or waiver of a breach will not constitute consent to or waiver of or excuse of any
other different or subsequent breach
12.12 Savings Clause. If one or more provisions or terms contained in this Agreement shall, for
any reason, be held invalid, illegal, or otherwise unenforceable, such invalidity, illegality, or
unenforceability shall not affect any other provision or term hereof and this Agreement shall be
construed as if such invalid, illegal, or unenforceable provision or term had never been contained
herein.
12.13 Notice. Any official notices by one Party to another must be in writing sent by certified
mail return receipt requested, properly addressed to the respective Parties as stated below. Any
other day to day communication by the Parties' staff may be by any other means of sufficient
communication.
CITY OF BRYAN, TEXAS:
City Manager
P.O. Box 1000
Bryan, Texas 77805
Chief of Police
P.O. Box 1000
Bryan, Texas 77805
BRAZOS COUNTY, TEXAS:
County Judge
200 S. Texas Ave., Suite 332
Bryan, Texas 77803
12.14 Multiple Originals. It is understood and agreed that this Agreement may be executed in a
number of identical counterparts, each of which shall be deemed an original for all purposes
12.15 Effective Date. This Agreement is effective on October 1, 2020
CITY OF BRYAN
BRAZOSCOUNTY
Brazos County Class C Prisoner ILA
Contract No
Vol. P9.
Page 7of8
By:
Mayor
Date:
ATTEST:
City Secretary
Date:
APPROVED:
City Manager
Date:
By:
Duane Peters, County Judge
Date:y "L6
ATTEST:
aren McQueen, County Clerk
Date: e -Y `�O
APPROVED:
Chris Kirk, Brazos County Sheriff
Date:
FORM:
Assistant City Manager/CFO
Date:
Counsel
APPROVED AS TO FORM: Date:_
City Attorney
Date:
Brazos County Class C Prisoner ILA
Contract NoVol. Pg-
- - -- -
Page 8 of 8
PRIVATE PROPERTY ACCESS FORM
E. Duane Peters
Brazos county Judge
Steve Aldrich
Commissioner Pd 1
Chuck Kondeda
Commissioner Pct. 2
Nancy Berry
Commissioner Pct. 3
Irma Camey
Commissioner Pct 4
I. OWNER(S): Jan S. Suchodolski
o. .
II. ADDRESS: 4968 Smugglers Road
College Station, Texas 77845-8580
Prarthana Banegl. P.E., CFM
County Engineer
Brazos County Road & Bridge Dept.
2817 Hwy 21 West
Bryan. Texas 77803
Office: 979.822-2127
Fax: 979.775.0453
III. LOCATION OF WORK: 600 feet southwest of N. Dowling Road on Smugglers Road
Property ID 45240 — Timbercrest Subdivision, Lot 78, 5.497 acres
IV. DESCRIPTION OF WORK: Request permission to enter property in order to remove tree
that is protruding out into county right of way and is in danger of falling. This work is
being done for the health, safety and welfare of the general public.
Additional Comments:
V. MAINTENANCE: Yes
No - X
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: N/A
I (we) the undersigned owner(s) grant permission to Brazos County the ability to access the
above mentioned private property for roadway maintenance purposes.
Owner's Signature:
Jan S. Suchodolski
Prarthana nerji, P.E., CFM
County Engineer
Date: 09/02/2020
Darrell W. Kolwes
Right of Way Agent
PR VED
Duane Peters a e
minty Judge
Vol. �Ja� pg.
Item Coversheet
Page 1 of 1
2
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: NUMBER:
DATE OF COURT MEETING: 9/8/2020
ITEM: Expenditure Journal Entries
• a. Expenditure Journal Entry CCO90820 - September County monthly contribution to
Health District
TO: Commissioners Court
DATE: 09/03/2020
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
ATTACHMENTS:
File Name Description Type
CCO90820 September County contribution to Health District.odf Expenditure Journal Entry Backup Material
PPR
b
Duane Peters ate
Countv Judge
Vol. \ Pg. 1�3
httnc•//hra7nc nnvncaaPn a.rnm uen a e over, ee _aSnx?TtemM=2] 934 9/3/2020
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
HUBER FAMILY TRUST
4347 W NORTHWEST HWY STE 130
DALLAS TX 75220-3866
Collecting rax for: (taxing entitles)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
PROPERTY DESCRIPTION
_ Legal: JAVELINA 50004090-000 HAWKWOODEN ERG/AGUILA VADO (EAGLEFO RD.0020353700 O
Address:
Account # 385530
,cam._
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2019
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
HUBER FAMILY TRUST
4347 W NORTHWEST HWY
STE 130- # 203
DALLAS TX 75220-3866
Payment Date Amount Paid Refund Amount Requested
06/26/2020 $435.27 $225.00
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct."
S� O
Signa _Ur at
If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state Jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
he tax re nd is [ Approve [ ] Disapproved
Authorize fficer Signature Da e
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2019-2020 BUDGET YEAR
NO. 19/20 49.1-49.10
On this the 8th day of September 2020 at a regular meeting of the Commissioners' Court, the
following members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Chuck Konderla, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 8th day of September 2020 the Court heard and approved a budget
amendment(s) for the 2019-2020 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 10 September 2019, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 8th day of September 2020.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
Vol. �— Pg, 1kA5
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 .49.1
9/8/2020
FUND DEPARTMENT
DIVISION CATEGORY DESCRIPTION Increase Decrease
Grant Fund Coronavirus Relief Fund
Minor Acquisitions 147,846.00
Grant Fund Coronavirus Relief Fund
Salary and Wages 11.3.520.00
Grant Fund Coronavirus Relief Fund
Benefits 34,326.00
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
30000
355500
67286000
CR
Equipment - Other
147,846.00
30000
355500
51620000
DR
Overtime - Hourly
31,963.00
30000
355500
51715000
DR
Hazard Pay
78,750.00
30000
355500
51940000
DR
Compensated Leave Pay
2,807.00
30000
355500
53100000
DR
Social Security
Coronavirus Relief Fund - TDEhI Grant
30000
To reclassify the budget for the Coronavirus Relief Fund in order to move expenditures in order to submit for reimbursement.
s t4 r � -� 'S z .�' � r r _, ^tet r wt $e t;� z..:•S
Vol. Fig.
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
30000
355500
67286000
CR
Equipment - Other
147,846.00
30000
355500
51620000
DR
Overtime - Hourly
31,963.00
30000
355500
51715000
DR
Hazard Pay
78,750.00
30000
355500
51940000
DR
Compensated Leave Pay
2,807.00
30000
355500
53100000
DR
Social Security
28,910.00
30000
355500
53200000
DR
Retirement
5,303.00
30000
355500
53800000
DR
Workers Comp
113.00
Vol. Fig.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 - 49.2
9!812020
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
Courthouse
Security Fund Courthouse Security Repair & Maint. 400.02
Courthouse
Security Fund Courthouse Security Departmental Support 400.02
Courthouse Security Fund
Reallocation of funds to the appropriate department's account to purchase Proximity Cards.
. } 4
ent App val_,,,,
r77
T..
rsn <.,,%pxa. - M',-' -A 9 R72 akW9, €0r�g��
a:
FUND
DIV
ACCT
DR/CR
ACCOUNTNAME Increase
Decrease
23000
51000100
65320000
CR
Equipment Maintenance
400.02
23000
51000100
60600000
DR
Office Supplies 400.02
voa. a)aA — Pg. ly7
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19/20 - 49.3
9/2?202&
Pati..
ent
X iJ e
7
4-4 WfDli!
FUND
DIV
ACCT
DR/CR
ACCOUNTNAME
Increase
Decrease
01000
304011.00
60080000
--CR
Clothing/Uniforms
1.600.00
01000
30401100
60320000
CR
Firearm Readiness
1.000.00
01000
30401100
71020000
DR
Computer Contracts
2,600.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19/20 - 49.4
918/2020
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners' Court Contingency Departmental Su on 15,000.00
General Fund . Information Technology 1. T. Services Professional Services 15,000.00
Commissioners' Court and Information Technology
Reallocation of funds to the appropriate departmenes account to cover the contract with XT Global for professional services related to financial sofhvare im lementarion services.
�y
i
*2r—w
ent {►pP►v a :Dateu <<
�CGunt�r;4uLd - ApproYal __E,, } _;;Date s: v
FW.4:i"dii'ndrfg t n
"osis Onh- Mid �':r S:;A ,sFr , t, z�: lA '.' -MN MA,
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME Increase Decrease
01000
11001500
61130000
CR
Contineency 15,000.00
01000
14000200
72590000
DR
Professional Fees 15,000.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 - 49.5
ammin
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund SheriffAdministration Departmental Support 4.275.00
General Fund SheriffAdministmtion Minor Acquisitions 4275.00
a
Sheriff Administration
Reallocation of funds to the appropriate de artmenfs account to purchase firearms for SWAT.
-Cou
e artme APPFoval,„_
=Increase
FUND
Sk
ACCT
DR/CR
ACCOUNTNAME
Decrease
-Cou
=Increase
FUND
DIV
ACCT
DR/CR
ACCOUNTNAME
Decrease
01000
28000100
60320000
CR
Firearms Readiness
3.388.51
01000
28000100
61801000
CR
Travel
886.49
01000
28000100
67320000
DR
Firearms
4,275.00
of funds to the
nnp�
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 - 49.6
,qount cigt6p ate
m M \
vo I rg.-
FUND
DIV ACCT
DR/CR ACCOUNT NAME Increase Decrease
01000
36000100 65400000
CR Grounds Maintenance 2.095.00
01000
36000100 67286000
DR Equipment - Other 2,095.00
m M \
vo I rg.-
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 - 49.7
for Coronavirus
j
r^ nnp°
artment Ap oya_
i A
Cqunty lu_geApproval
F.aFAWountta 'P.ar 'tise5 Ont ,mi
FUND DIV ACCT DR/CR
ACCOUNT NAME Increase Decrease
30000 00000000 48035200 CR
Disaster Relief 56.325.00
30000 355500 60600000 DR
Office Supplies 56.325.00
Vol. P%g. 15 a
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 - 49.8
918/2020
FUND DEPARTMENT
DIVISION CATEGORY DESCRIPTION Increase Decrease
Grant Fund Coronavirus Relief Fund
Nfinor Acquisitions 29,154.00
Grant Fund Coronavirus Relief Fund
Contractual Services 74,512.00
Grant Fund Coronavirus Relief Fund
Departmental Support 103,666.00
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
30000
355500
67286000
CR
Equipment - Other
29,154.00
30000
355500
71025000
CR
Contract Services
74,512.00
30000
355500
60500000
DR
Equipment 3, IT Enhancement
43,799.00
30000
355500
60600000
DR
Office Supplies
59,867.00
Coronavirus Relief Fund - TDENI Grant
To reclassifv the budget for the Corona%irus Relief fund in order to move expenditures in order to submit for reimbursement.
, v,
r _ f 3''• S ¢fit t
,Department Ap
u ea s _'"
.A t 0
Cqunty;Juilge Approval r_}Date;
V
on. 3a, pg. 153
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
30000
355500
67286000
CR
Equipment - Other
29,154.00
30000
355500
71025000
CR
Contract Services
74,512.00
30000
355500
60500000
DR
Equipment 3, IT Enhancement
43,799.00
30000
355500
60600000
DR
Office Supplies
59,867.00
V
on. 3a, pg. 153
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 - 49.9
9/812n2n
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Capital
Improvement
Fund Other Revenue 2,898,476.44
General Capital
Improvement
Fund Capital Proiects Building Improvements 2,898,476.44
General Capital Improvement
To recognize the TAC Insurance Claim in the amount of 52,898.476.44 for the recent hail and min damage due to a storm.
F ,
9P?J20id.
k y
i.x.Lf-i.
peparlreieritAp ova_ c-_�__ Date
�Co'unty Judge Approval_ :. ,' �y Date, t _ :v' =j
vol. —?DDL_ Pg.-15—�—
F. V�' � � ,.� 2,-, ,-�x��: � +,€.�>���
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
45000
00000000
46040000
CR
Insurance Claims
2,898,476.44
45000
63000500
80101000
DR
Buildine Improvements
2,898,476.44
vol. —?DDL_ Pg.-15—�—
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No.19120 - 49.10
9/812020
FUND DEPARTMENT DIVISION
CATEGORY DESCRIPTION
Increase Decrease
General Fund Commissioners' Court Contingency
Departmental Support
233,143.00
General Fund
Other Revenue
233,143.00
CO 2020
Other Revenue
233,143.00
CO 2020 Jail Kitchen Expansion
Capital
233.143.00
01000
11001500
61130000
CR
ContinLency
233.143.00
01000
00000000
91122000
DR
Transfer to CO 2020
233,143.00
43200
00000000
490280000
CR
Transfer from General fund
233,143.00
43200
63432100
80101008
DR
Buildine Renovation - !ail
233.143.00
Commissioners' Court and CO 2020 - Jail Kitchen Expansion
Reallocation of funds to the appropriate department's account to cover additional cost needed for the Jail Kitchen Expansion.
a ¢ _ rin3
, 9/3!2020;
xt37,
F: ,
artrntbrit pproval;�. ..._ Date
SCou�ty,Juilge ApproJel, ... .........
r
Vol. pg. 55-5
i
l�_
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
01000
11001500
61130000
CR
ContinLency
233.143.00
01000
00000000
91122000
DR
Transfer to CO 2020
233,143.00
43200
00000000
490280000
CR
Transfer from General fund
233,143.00
43200
63432100
80101008
DR
Buildine Renovation - !ail
233.143.00
r
Vol. pg. 55-5
i
l�_
2
BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 20 - 21 BUDGET
BY CATEGORY
9/8/2020
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION INCREASE DECREASE
Amendments and Corrections to Proposed Budget
General Fund Reserve Fund Balance and Pre -Trial Bond Supervision Recommendation by Human Resources
;Geperal Fund,-,-' _ Reserve Fund Balance' A60.00
General Fund Pre -Trial Bond Supervision Salary & Wages 129.00
General Fund Pre -Trial Bond Supervision Benefits 31.00
Reallocation of funds to the appropriate accounts by increasing the use of reserve fund balance and adjusting salary and benefits which will have an
increase of $160 to the Pre -Trial Bond Supervision budget. This will correct the Pre -Trial Bond Supervision positoins by removing them from the
CSCD Group/Step Chart and add them on the Brazos County Group/Step Chart.
Pue;to Oracle financial software setup,=there coir onlybe one rou /ste' chart associated used with BrazosCoun Positions.
---__L___._g P P._._.—_�.�_�_ )__. n - I
TJJD Grant
Recommendation by Budget Office
Grant Fund TJJD - SA Basic Probation
Salary & Wages
153,267.00
Grant Fund TJJD - SA Basic Probation
Benefits
83,157.00
Grant Fund TJJD - SA Basic Court
Salary & Wages
49,613.00
Grant Fund TJJD - SA Basic Court
Benefits
27,365.00
TJJD - SA Basic
Grant Fund I Community Based
I Salary & Wages
103,654.00
TJJD - SA Basic
Grant Fund Community Based
Benefits
55,792.00
Reallocation of funding for three positions appropriated in the TJJD Grant. Decrease salary & wages of $153,267 and $83,157 benefits in the TJJD -
SA Basic Probration budget. Increase TJJD - SA Basic Court Budget by $49,613 in salary & wages and $27,365 in benefits. Increase TJJD - SA
Basic Community Based budget by $103,654 in salary & wages and $55,792 in benefits. This will have a zero net effect on the total Brazos County
budget.
ove class code B i 832-3 from TJJD-SA Basic Probatiori.(3'12110) to'THIJ. - SA Basic Court (312111), -as well as
1884-3 from TJJD;.-.SA Basic Probation (312110) -'to TJJD - SA Basic: Community Based -'.This will facifiiate rep
implicated on the view -financial system; Oracle. This chaneetook=6ffect'on.9/1/20 as.snecificed by eraint award.
919/2020/ 9:02 AM
moving:class codes BI -868-1. and
>rtmgtoathe_State less
2021 Changes to 2021 Proposed BDGT
BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 20 - 21 BUDGET
BY CATEGORY
9/8/2020
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION INCREASE DECREASE
TJJD Grant
Recommendation by Budget Office
.,Genefal Fund. •< <`` = Reserve Fund Balance`;
7QOU 00
Recommendation by Budget Office
7,000.00
TJJD - SA Comm Programs
Grant Fund
- Detention
Salary & Wages
191,730.00
Grant Fund
TJJD - SA Comm Programs
Salary and Wages
70,133.00
Grant Fund
- Detention
Benefits
108,549.00
TJJD - SA Comm Programs
Grant Fund
- Detention
Departmental Support
517.00
TJJD - Pre & Post
Grant Fund
Adjudication - Detention
Salary & Wages
191,730.00
Grant Fund
TJJD - Pre & Post
Salary and Wages
70,133.00
-
Grant Fund
Adjudication - Detention
Benefits
108,549.00
TJJD - Pre & Post
Grant Fund
Adjudication - Detention
Departmental Support
517.00
Reallocation of funding for four positions appropriated in the TJJD Grant. Decrease salary & wages of $191,730 and $108,549 benefits and $517 in
departmental support in the TJJD - SA Comm Programs - Detention budget and Increase TJJD - Pre & Post Adjudication - Detention Budget by the
same amount. This will have a zero net effect on the total Brazos County budget.
1Vlove class'"code B 1890 1 from TJJD,- SA Mental Health Services -Residential Programs (312156) to TJJD SA`Ard Mental Health Services
Move class._codes B2890 1:; B28'45 -1,B2845 -2,-a'nd B2895 1'from TJJp SA:Comm`Programs.r Detention (312122) to.' -Pre & Post
`Adjudication := Deterition (3 -12132).. -This will facilitate:reoorttne to the State"less�comolicated-oii the new financial svctern (Jracle Th;cchanoP
L6. ok'effecf on 9 , /20 as peci'ice d'by�grant award y
TJJD Grant
Recommendation by Budget Office
.,Genefal Fund. •< <`` = Reserve Fund Balance`;
7QOU 00
Recommendation by Budget Office
7,000.00
TJJD - SA Mental Health
Services - Residential
Grant Fund
Programs
Salary and Wages
70,133.00
TJJD - SA Mental Health
Services - Residential
Grant Fund
Programs
Benefits
32,554.00
TJJD - SA Aid Mental
Health Services -
Grant Fund
Residential Programs
Salary and Wages
70,133.00
-
TJJD - SA Aid Mental
Health Services -
Grant Fund
Residential Programs
Benefits
32,554.00
Reallocation of funding for one position appropriated in the TJJD Grant. Decrease salary & wages of -$70,133 and $32,554 benefits in the TJJD -
SA Mental Health Services - Residential Programs budget and Increase TJJD - SA Aid Mental Health Services - Residential Programs Budget by
the same amount. Thiswill have a zero net effect on the total Brazos County budget. .
1Vlove class'"code B 1890 1 from TJJD,- SA Mental Health Services -Residential Programs (312156) to TJJD SA`Ard Mental Health Services
IResidentral Programs (31215.7} Thrs wtll factlrtate reporttng to the State less coinphcated on the new financial system Oracle Th ts change took is
Ls
effect op 9%1/20 as secif� " eed'by gram award �i
General Fund Reserve Fund Balance And District AttorneyCPS
Recommendation by Budget Office
.,Genefal Fund. •< <`` = Reserve Fund Balance`;
7QOU 00
General Fund District Attorney CPS Departmental Support
7,000.00
9/9/2020/ 9:02 AM 2 2021 Changes to 2021 Proposed BDGT
Vol.. 3 CPA Pg. 1
6
1
G
E
9
BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 20 - 21 BUDGET
BY CATEGORY
9/8/2020
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION INCREASE DECREASE
reallocation of funds to the appropriate accounts by increasing the use of reserve fund balance and adjusting departmental support which will have
n increase of $7,000 to the District Attorney - CPS budget.
'unds werei mot"budgeted during the departmental budgeting -process
General Fund Reserve Fund Balance and Information Technology Recommendation by Budget Office
General Fund' - Reserve Fund Balance 75;000:00
General Fund Information Technology I. T. Services Contractual Services 75,000.00
Reallocation of funds to the appropriate accounts by increasing the use of reserve fund balance and adjusting contractual services which will have
an increase of $75,000 to the Inforination Technology'- I.T. Services budget.
XT,:Global'Contract'for rofessi' __ servicesrelated to nancialsoftware im' lementation,services. Contract was -approved ori 9/1/20
General Fund Reserve Fund Balance Information Technology - Capital
Recommendation by Budget Office
Gene"ral,Furid.: `, ,
Recommendation by Budget Office
General Capital
Improvement Fund
Resd B
erve`Funalance
23;463.00
Reserve
General Fund
General Capital
Improvement Fund
Other Financing Services
23,463.00
Capital Outlay
General Capital
Improvement Fund
Other Financing Services
23,463.00
General Capital
Improvement Fund
Information Technology -
Capital
Reallocation of funds to the appropriate accounts by increasing the use of reserve fund balance and -capital -outlay- which -will have an increase of
$2,898,474 to the Commissioners' Court - Capital budget.
lCapital Outlay
23,463.00
Reallocation of funds to the appropriate accounts by increasing the use of reserve fund balance and adjusting capital outlay which will have an
increase of $23,463 to the Information Technology - Capital budget.
CourthouseFiber`Reroute project was approved m FY°19 and FY 20, but not, coinpleted.This entry willroll funds to FY,2021
General Fund Reserve Fund Balance and Information Technology - Capital
Recommendation by Budget Office
General Fund:,
Recommendation by Budget Office
General Capital
Improvement Fund
Reserve,Fund J3alan&e
• •39;325.00
Reserve
General Fund
General Capital
Improvement Fund
Other Financing Services
39,325.00
Capital Outlay
General Capital
Improvement Fund
Other Financing Services
39,325.00
General Capital
Improvement Fund
Information Technology -
I Capital
Reallocation of funds to the appropriate accounts by increasing the use of reserve fund balance and -capital -outlay- which -will have an increase of
$2,898,474 to the Commissioners' Court - Capital budget.
Capital Outlay
39,325.00
Reallocation of funds to the appropriate accounts by increasing the use of reserve fund balance and adjusting capital outlay which will have an
increase of $39,325 to the Information Technology - Capital budget.
COGNet Fiber from the Ez o, Jail and Courthousero ect,was-a roved m FY20, but not corn "leted ,.This entry.wrll,rolltiunds,to FY 2021 „ ' : ;
General Capital Projects
and Commissioners' Court -Capital
Recommendation by Budget Office
General Capital
Improvement Fund
Reserve
General Capital
Improvement Fund
Commissioners' Court -
Capital
Capital Outlay
- —
2,898,477.00
Reallocation of funds to the appropriate accounts by increasing the use of reserve fund balance and -capital -outlay- which -will have an increase of
$2,898,474 to the Commissioners' Court - Capital budget.
9/9/2020/ 9:02 AM — 3 — 2021 Changes to 2021 Proposed BDGT
Vol. P9•
BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 20 - 21 BUDGET
BY CATEGORY
9/8/2020
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION INCREASE DECREASE
This is to, recongtze ;the Actual Cash Value ,Payment, from -TAC for.hail dainage,that occurred on May, 27; 2020
919120201 9:02 AM 4 2021 Changes to 2021 Proposed BOGT
Vol.
1Q
11
15
13
BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 20 - 21 BUDGET
BY CATEGORY
9/8/2020
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION INCREASE DECREASE
District Clerk and County Judge Recommendation by Budget Office
General Fund District Clerk Departmental Support 3,500.00
General Fund County Judge Departmental Support 3,500.00
Reallocation of funds by decreasing District Clerk's departmental support by $3,500 and increase County Judge's departmental support by the same
amount. This will have a zero net effect on the total Brazos County budget.
�
National Association of Counties.membership dues Will be moved' tlie,Gourity/Judges' budget instead of the District Clerk.': ,
Juvenile Services Recommendation by Budget Office
The Juvenile Department position titles are being restructred. The list is attached. 1-10..
The new;financial s :stein; Oracle; does.not allow use>the, same class .code for,inalti le- ositions. We afe creating:
Exposition Center
Recommendation by Budget Office
GeneralFund '..` `
Recommendation by Budget Office
Hotel Occupancy
110;400.00
General Fund
Tax Fund
Hotel Occupancy Tax
Repair & Maintenance
44,000.00
Hotel Occupancy
110,400.00
Commissioners'
Court - Non Capital
Fund
Commissioners' Court -
Non Capital.
Tax Fund
Hotel Occupancy Tax
Contracutal Services
44,000.00
Reallocation of funds to the appropriate accounts by- increasing the use of reserve fund balance and adjusting repair and maintenance'whic.IWill
have anincrease.of $110,400.to the Commissioners' Court - Non Capital Budget
To` roll:the"i•emaiiiing balanee for.PO'#:20001288 Juvenile roof repair'froin'wind'damange
Reallocation of funds by decreasing repair & maintenance by $44,000 and increasing contracutal services by $44,000. This will have zero net effect
on the total Brazos County budget.
V
This entry will be for the Outdoor Audio Reconfiguration project instead of the-Indoor.Lighting Control Prglect that was proposed for FY'21 The",
o-• ,
Outdoor Audio reconfiguration project is going to enclose a1l:the outdoor audio° equipment which we hope will'ektend the hfe of the equpment and
prevent some of the issues being:ex erienced with-dirt;=grime andhumidit . causin ,the•e `ui merit to malfunction
General Fund Reserve Fund Balance Information and Commissioners' Court - Non Capital
Recommendation by Budget Office
GeneralFund '..` `
Reserve Fund Balance,
110;400.00
General Fund
Other Financing Sources
110,400.00
Commissioners'
Court - Non Capital
Fund
Other Financing Sources
110,400.00
Commissioners'
Court - Non Capital
Fund
Commissioners' Court -
Non Capital.
Repair and Maintenance
110,400.00
Reallocation of funds to the appropriate accounts by- increasing the use of reserve fund balance and adjusting repair and maintenance'whic.IWill
have anincrease.of $110,400.to the Commissioners' Court - Non Capital Budget
To` roll:the"i•emaiiiing balanee for.PO'#:20001288 Juvenile roof repair'froin'wind'damange
s
New;Possible`Changes to 2021 Proposed Budget
9/9/20201 9:02 AM 2021 Changes to 2021 Proposed BDGT
Vol. Pg.LkO-
14
1.9
16
BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 20 - 21 BUDGET
BY CATEGORY
9/8/2020
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION INCREASE DECREASE
General Fund Reserve Fund Balance Information and Exposition Center Recommendation by Judge Peters
General Fund Reserve Fund Balance 3;028.00 '
General Fund Exposition Center jBenefits 3,028.00
Reallocation of funds to the appropriate accounts by increasing the use of reserve fund balance and beneifts which will have an increase of $3,028
to the Exposition Center budget.
Reclassify°Temporary Glerk III, Class Code 90850 Posittoh _l; from temporary`part-time to part- time with benefifs The increase is to'cover
retirement cost.-:
General Fund Reserve Fund Balance Information and Tax Office Recommendation by Judge Peters
'General Fund Reserve Fund'Balance 920.00
General Fund Tax Office Departmental Support 920.00
Reallocation of funds to the appropriate accounts by increasing the use of reserve fund balance and departmental support which will have an
increase of $920 to the Tax Office budget.
570c--over-the additional -cost for Bonds
General Fund Reserve Fund Balance Information and Information Technology Recommendation by Judge Peters
General Fund Reserve Fund Balance -
1;072.00
General Fund Information Technology Departmental Support 1,072.00
Reallocation of funds to the appropriate accounts by increasing the use of reserve fund balance and departmental support which will have an
increase of $1,072 to the Information Technology budget.
To cover the cost -of additional'county,cell bone for additional position that were added -to .Information Technology:
17 General Fund Reserve Fund Balance Information and Information Technology - Non Capital Recommendation by Judge Peters
General Fund - , . - - Reserve Fund Balance -300.000.00 _
9/9/2020/ 9:02 AM 6 2021 Changes to 2021 Proposed BDGT
Vol. pg.�
11
19
2C
BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 20 - 21 BUDGET
BY CATEGORY
9/8/2020
FUND DEPARTMENT DWISION CATE(_(1RV DF.grR1PTTnN TN(`RFAQF nVPDFAQV
General Fund
Grant Fund I I Intergovernmental 1,093,571.00
Other Financing Sources
300,000.00
Commissioners'
Education Fund
Court - Non Capital
Restricted Fund Balance
51,000.00
Law Enforcement
Fund
Other Financing Sources
300,000.00
Commissioners'
Intergovernmental
18,000.00
Law Enforcement
Court - Non Capital
Information Tehcnology -
Education Fund
LEOSE - Constable Pct I
Fund
Non Capital
7,390.00
Repair and Maintenance
300,000.00
Education Fund
LEOSE - County Attorney
Reallocation of funds to the appropriate accounts by increasing the use of reserve fund balance and adjusting repair and maintenance which will
have an increase of $300,000 to the Information Technology - Non Capital Budget
The entry will allow AV -up grade for'272nd and 361st-Distri6t Courtrooms:.: =
Law Enforcement Education Fund
Grant Fund I I Intergovernmental 1,093,571.00
Recommendation by Budget Office
Law Enforcement
Education Fund
Restricted Fund Balance
51,000.00
Law Enforcement
Education Fund
Intergovernmental
18,000.00
Law Enforcement
Education Fund
LEOSE - Constable Pct I
Departmental Support
7,390.00
Law Enforcement
Education Fund
LEOSE - County Attorney
Departmental Support
4,447.00
Law Enforcement
Education Fund
LEOSE - District Attorney
Departmental Support
5,071.00
Law Enforcement
Education Fund
LEOSE - Constable Pct 2
Departmental Support
9,319.00
Law Enforcement
Education Fund
LEOSE - Sheriff
De artmental Support
24,453.00
Law Enforcement
Education Fund
LEOSE - Jail
Departmental Support
8,151.00
Law Enforcement
Education Fund
LEOSE - Constable Pct 3
Departmental Support
1,816.00
Law Enforcement
Education Fund
LEOSE - Constable Pct 4
Departmental Support
8,353.00
Reallocation of funds to the appropriate accounts by increasing restricted fund balance and departmental support, which will have a net increase of
$69,000 to the LEOSE budget.
This'fund was not budgeted.du'rin the'FY.21°Pro osed Budget. r; -
County Judge I lRecornmendation by County Judge
Keallocation of salary" by changing Support Specialist, Class Code TBD Position 1, from Pay Code 013 - Salary to Pay Code 014 - Hourly. This
,hange has no effect on the County Judge's budget.
Support Specialist, Class'Code TBD, Position 1, -Group 18 5tep.7, Pay. Code 013 - salary to�Pay -Code 014 -' houlry.
Coronavirus Relief Fund Recommendation by Budget Office
Grant Fund I I Intergovernmental 1,093,571.00
Grant Fund I Coronavirus Relief Fund I Salary & Wages 262,800.00
9/9/2020/ 9:02 AM 7 2021 Changes to 2021 Proposed 00GT
Vol. 3 pg. Wa_
BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 20 - 21 BUDGET
BY CATEGORY
9/8/2020
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION INCREASE DECREASE
Grant Fund Coronavirus Relief Fund Benefits 87,600.00
Grant Fund Coronavirus Relief Fund Departmental Support 614,648.00
Grant Fund Coronavirus Relief Fund Contractual Services 128,523.00
Reallocation of funds to the appropriate accounts by increasing revenue and salary and wages, benefits, departmental support, and contracutal
services which will have a net increase of $1,093,571 to the Coronavirus Relief Fund (TDEM) budget.
9/9/2020/ 9:02 AM B 2021 Changes to 2021 Proposed BOGT
Vol. Pg. -a'�
21
22
23
24
BRAZOS COUNTY, TEXAS
POSSIBLE AMENDMENTS TO THE PROPOSED 20 - 21 BUDGET
BY CATEGORY
9/8/2020
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION INCREASE DECREASE
This entry wilFcover' h-azard.pay; analyzer; UV lights:af,the Jai1;.Healtl ,Dept MOV, and mise. ex enditures : ,
Coronavirus Emergency Supplement Funding (DOJ-BJA)
Recommendation by County Judge
Grant Fund
Intergovernmental
1,479.00
Grant Fund
DOJ-BJA Corona
Supplement Funding
Departmental Support
1,479.00
Reallocation of funds to the appropriate accounts by increasing revenue and departmental support which will have a net increase of $1,479 to the
Department of Justice Coronavirus Emergency Sup lement Funding budget.
To:coyer the remaining expense oftlie UV'Lights`Vpgrade.for.the Jail'::Equipment willnotarrive until -Mid -October .Thts will roll funds:aoFY
2021 -
2020 Certificates of Obligation Recommendation by County Judge
CO 2020 Jail Kitchen Expansion Capital 233,143.00
CO 2020 Other Revenue 233,143.00
General Fund Other Revenue 233,143.00
"Comniissioriers';Couh ,
:-General Fund.,, , ° •.Contin enc De artinenfal;Su ort :. " ' 233;143.00
g Y-..' P PP -
To reimburse the General Fund $233,143 by the Certificiates of Obligation to be issued in October 2020. This will increase the General Fund
Contingency account and increase the transfer of funds from the Certificates of Obligation 2020 fund by the same amount.
The Co nmissi6ners;Court is`expected to approve a change order for $233,143 'for the -Jail Kitchen renovatton-project September 8, 2026 -..The -`
change order that son the.court 9%812g
0 Bud et amendment 19/20 number 49:_10 Reimbursement resolution to advance funds and get
reimbursement once ttfe-bonds are sold fiasbeen previously approved by Commissioners Court:
General Fund Reserve Fund Balance and Constable Pct #2 Recommendation by County Judge
,G.eneral'Fund . ' :.. ` .,:=_ ` Reserve Fund'Balance 2,604.00
General Fund Constable Pct #2 Departmental Support 2,604.00
Reallocation of funds to the appropriate accounts by increasing revenue and departmentalsupport which will have a net increase of $2,604 to the
Constable Pct #2 budget.
Department was noti'ablee
to�ex nse`donated funds byYend of FY., .Re uesed,to roll'to FY; -21 to use at a later date.
2020 Certificates of Obligation Recommendation by County Judge
CO 2020 Reserve Fund Balance 188,143.00
CO 2020 Jail Kitchen Expansion Capital 188,143.00
To recognize $188,143 reserve funds in the 2020 Certificates of Obligation Fund (4320) and increase capital expenditures. by the same amount.
To recognize and rollover funds for:the,.project thatjs not,expected-to=be complete at end of FY.2020 ,
Brazos County Judge Date
9/9/2020/ 9:02 AM r9 2021 Changes to 2021 Proposed BDGT
rVol. P9•—l�-s--
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Vol. PgtuE-
-
BRAZOSCOUNTY
RESOLUTION LEVYING A TAX RATE
FOR THE COUNTY OF BRAZOS
FOR THE TAX YEAR 2020
WHEREAS, the Commissioners' Court is responsible for the levy for adoption of a tax .
rate for Brazos County.
NOW, THEREFORE, BE IT RESOLVED that the Commissioners' Court of Brazos
County, Texas does hereby levy or adopt the tax rate on $100 of valuation for the County of Brazos
for the tax year 2020 as follows:
$0.4407 for the purpose of maintenance and operations
$0.0543 for the payment of principal and interest on county debt
$0.4950 Total Tax Rate
THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND
OPERATIONS THAN LAST YEAR'S RATE.
BE IT FURTHER RESOLVED that the tax assessor/collector is hereby authorized to
assess and collect the taxes of Brazos County in Accordance with the above set rate,
ADOPTED this th 8th day of tem er 2020
Duane Peters, County Judge
Steve Aldrich, Commissioner
Nancy Berry, Commissioner ]
�o�. �2.� pg. 11Q1.Q
BRAZOS COUNTY
BRYAN., TEXAS
Tag Increase
Ratification of the property tax increase due to the adoption of a
budget that will require more revenue from property taxes than
in the previous year.
This budget will raise more total property taxes than last year's
budget by $1,444,005 or 1.58%, and of that amount
$2,021,578 is tax revenue to be raised from new property added
to the tax roll this year.
County Judge
Brazos County Administration Bldg. . 200 S. Texas Ave. . Suite 310 • Bryan, Texas 77803 • Fax: (979) 3614176
Vol. 3 aA Pg. l t _
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Vol. !)DA - Pg.
Vol. L2,l _ Pg. IlL
PERSONNEL,
CHANGE OF STATUS REQUESTS
Commissioner Court Date:0910812020
Department Submitting `Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
County Auditor Davis, Donald Employment
County Judge Rutledge, Amanda Change in Status
Thomas, Jaime Employment
Information Technology Gates, JohnMark M. Employment
Pre -Trial Bond Balderas, Valentina Change in Status
Purchasing
Lopez, Luisa
Employment
Road & Bridge
Burnside, Devan
Employment
Cole, Reagan
Employment
Sheriffs Office -Admin
Arjon, Jesse
Change in Status
Wheat, Lee Ann
Separation
Sheriffs Office — Jail
Boone, Clayton
Change in Status
Braly, Christopher
Change in Status
Brooks, Brittney
Change in Status
Brown, Tra'Varis
Change in Status
Dill, Johnathan
Change in Status
Evans, Johnnie
Change in Status
Hendrix, Abigail
Change in Status
Johnson, Ja'Quayia
Change in Status
Keen, Austin ^.
Change in Status
Martin, Gregory
Change in Status
I
Vol. 30A_ pg.�_
Means, Richard
Morgan, Richard
Tindel, Matthew.
Weichert, Jonathon
Willson, William
Change in Status
Change in Status
Change in Status
Change in Status
Change in Status
Sheriffs Office— Medical Div. Duckworth, Jeannette Change in Status
Waggoner, Justin Change in Status
Approved in Commissioners' Court: 0d/08/2020:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
2
Vol. 3a1 pg, 173