HomeMy WebLinkAbout2020-09-01 10:00AM REGULAR MEETINGBRAZOS COUNTY
B RYAN, T EXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
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THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON SEPTEMBER 1, 2020 AT 10:00 AM IN
THE COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, T X 77803
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag — Judge Peters
2. Call for Citizen input and/or concerns
Consider and take action on agenda items 3-29:
3. Approval of the following Job Descriptions
• a. Temporary Transcriptionist (Records Mgmt)1048 hrs (Class Code 8110)
• b. Temporary Attendant (Exposition Complex)1040 hr (Class Code 0832,
Position 5)
4. Request authorization to wire transfer $79,540.27 to HHSC for Uncompensated .Care
DY3 Withhold I ntergovemmental Transfer for the benefit of participating hospitals out of
the Brazos County LPPF.
5. Approval of the following committee for the evaluation of proposals for RFP #CI P 21-
500 IG&N Road Failure Remediation:
• a. Gary Arnold
• b. Bill Hadley
• c. Fred Paine
• d. Prarthana Banejri
• e. Legal (non voting)
• f. Purchasing (non voting)
6. Approval of service fees for the office of the Sheriff and Constables to be effective
January 1, 2021.
Vol.Mo -pg. Rg a
7. Approval of the Brazos County Clerk's Records Management and Archival plan to
collect a $5.00 fee for court filings and a $10.00 fee for non -court filings.
8. Approval of the Brazos County District Clerk's Records Management and Archival plan
to collect a $10.00 fee for court filings.
9. Change Order to PO #20001790 to Glenn Fuqua I nc. for price reduction. Removing
bid item #411. Original price was $3,296,628.05 and is reduced to $3,137,753.55.
10. Award of BID #20-114 for Temproary Employment Services. Recommended award:
Staffing Texas LLC.
11. Amendment to contract C I P 20-635 Rye Loop Road Culvert Reconstruction to add
$2,135.00 for unforeseen circumstances. The new contract amount will be $118,501.90.
12. Renewal of 21-026R for Cutback Asphalts with Cleveland Asphalt Products, Inc.
13. Permission to Advertise RFP #CI P 21-500 for I&GN Road Failure Remediation.
14. Approval of FY2021 Title IV -E Child Welfare Legal Contracts.
15. Request for additional funding in the amount of $117,056.42 to cover the Oracle
Software Licensing and Support Cost from May 17, 2020 to September 30, 2020.
16. Approval of order exempting contract #21-501 from competitive bidding as a
professional service as required by the Texas Local Government Code 262.024(a)(4).
17. Approval of contract with XT Global for professional services related to financial
software implementation.
18. Approval of a contract renewal with Renewed Strength, Inc. for juvenile residential
services.
19. Approval of a contract renewal with Pegasus Schools, Inc. for juvenile residential
services.
20. Approval of a contract renewal with Clarinda Youth Corporation for juvenile residential
services.
21. Acceptance of Final Plat of The Meadows Phase 3 Subdivision, from the C. Rainey
Survey, A-201, Tract 1.2, 92.834 Acres, the A. Miller Survey, A-165 & the H G Hudson
Survey, A-140, Brazos County, Texas. Site is located in Precinct 1.
22. Acceptance of Final Plat of Big Texas Estates being 56.96 acres out of the A009800, T
B CLARK A-98, TRACT 5.1, 56.968 ACRES, Brazos County, Texas. Site is located
in Precinct 2.
23. Consider and take action on the Wickson Creek Special Utility District utility permit to
construct a road bore for a 4 inch water line crossing under Macey Road 300 feet
northeast of New Church Cemetery Road. Site is located in Precinct 2.
24. Approval of the Treasurer's Report for J une 2020 and Q/E 6/30/2020.
25. Tax Refund Applications for the following:
Overpayments
• a. Terry & Sharon Ponzio - $10.03
• b. Bruce Micheal & Kristin Sue Marteney - $5.04
• c. Carol Maud Perkins - $5.38
• d. Robert L Flye - $389.00
• e. Alan Pennington c/o Decker Operating Co, LLC - $225.00
26. Commissioners Court minutes for the following dates:
Vol. �,ao Pg. �_
• a. August 4, 2020 - Regular Meeting
• b. August 11, 2020 - Regular Meeting
• c. August 18, 2020 - Regular Meeting
• d. August 21, 2020 - Special Meeting
• e. August 25, 2020 - Regular Meeting
• f. August 25, 2020 - Public Hearing 10:30 am
• g. August 25, 2020 - Public Hearing 10:45 am
• h. August 25, 2020 - Workshop
27. Budget Amendments.
Budget Amendments FY 19/20 48.1 -48.2
28. Personnel Change of Status.
Personnel Action Forms
29. Payment of Claims.
30. Convene into Executive Session pursuant to Texas Government Code §551.0725 to
deliberate business and financial issues related to a contract being negotiated.
31. Consider and possible action on Executive Session.
32. Juvenile Director's report on detention population.
33. Sheriff's report on inmate population.
34. Announcement of interest items and possible future agenda topics.
35. Call for Citizen input and/or concerns
36. Adjourn.
vol. .dao Pg. ►lQq
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
The foregoing minutes of the Commissioners Court Meeting held September 1, 2020
have been examined and are approved in open Court this 13th day of October 2020,
County Judge
Steve Aldrich
Commissioner, Precinct 1
Chuck Konderla _ Nancy Berry
Commissioner, Precinct 2 Commissioner, Precinct 3
Irma Cauley
Commissioner, Precinc 4
Attest:
Karen McQueen
County Clerk
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Vol. Pg., -
MINUTES
SEPTEMBER 1, 2020
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
September 1, 2020 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Chuck Konderla, Commissioner of Precinct 2;
Nancy Berry, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag — Judge Peters
2. Call for Citizen input and/or concerns
There was no citizen's input.
Consider and take action on agenda items 3-29:
3. Approval of the following Job Descriptions
• a. Temporary Transcriptionist (Records Mgmt) 1048 hrs (Class Code 8110)
pg,
• b. Temporary Attendant (Exposition Complex)1040 hr (Class Code 0832,
Position 5)
A copy of the job descriptions is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
4. Request authorization to wire transfer $79,540.27 to HHSC for Uncompensated Care
DY3 Withhold I ntergovemmental Transfer for the benefit of participating hospitals out of
the Brazos County LPPF.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
5. Approval of the following committee for the evaluation of proposals for RFP #CIP 21-
500 IG&N Road Failure Remediation:
• a. GaryAmold
• b. Bill Hadley
• c. Fred Paine
• d. Prarthana Banejri
• e. Legal (non voting)
• f. Purchasing (nonvoting)
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
6. Approval of service fees for the office of the Sheriff and Constables to be effective
January 1, 2021.
A copy is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla,
Peters.
7. Approval of the Brazos County Clerk's Records Management and Archival plan to
collect a $5.00 fee for court filings and a $10.00 fee for non -court filings.
A copy is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
8. Approval of the Brazos County District Clerk's Records Management and Archival plan
to collect a $10.00 fee for court filings.
A copy is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Vol. O pg. -no
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
9. Change Order to PO #20001790 to Glenn Fuqua Inc. for price reduction. Removing bid
item #411. Original price was $3,296,628.05 and is reduced to $3,137,753.55.
A copy of the change order is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
10. Award of BID #20-114 for Temproary Employment Services. Recommended award:
Staffing Texas LLC.
The Court voted unanimously to accept the recommendation of the Purchasing Agent
and awarded Bid #20-114 Temporary Employment Services to Staffing Texas LLC. The
bid tabulation is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
11. Amendment to contract CI P 20-635 Rye Loop Road Culvert Reconstruction to add
$2,135.00 for unforeseen circumstances. The new contract amount will be $118,501.90.
A copy of the amendment is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
12. Renewal of 21-026R for Cutback Asphalts with Cleveland Asphalt Products, Inc.
A copy of the contract renewal is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
13. Permission to Advertise RFP #CI P 21-500 for I&GN Road Failure Remediation.
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
14. Approval of FY2021 Title IV -E Child Welfare Legal Contracts.
A copy of the contracts are attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Kondera, Peters.
15. Request for additional funding in the amount of $117,056.42 to cover the Oracle
Software Licensing and Support Cost from May 17, 2020 to September 30, 2020.
Vol. O Pg. 1r71
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderia,
Peters.
16. Approval of order exempting contract #21-501 from. competitive bidding as a
professional service as required by the Texas Local Government Code 262.024(a)(4).
A copy of the order is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
17. Approval of contract with XT Global for professional services related to financial
software implementation.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
18. Approval of a contract renewal with Renewed Strength, Inc. for juvenile residential
services.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
19. Approval of a contract renewal with Pegasus Schools; Inc. for juvenile residential
services.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
20. Approval of a contract renewal with Clarinda Youth Corporation for juvenile residential
services.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
21. Acceptance of Final Plat of The Meadows Phase 3 Subdivision, from the C. Rainey
Survey, A-201, Tract 1.2, 92.834 Acres_, the A. Miller Survey, A-165 & the H G Hudson
Survey, A-140, Brazos County, Texas. Site is located in Precinct 1.
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Kondeda, Peters.
22. Acceptance of Final Plat of Big Texas Estates being 56.96 acres out of the A009800, T
vol. 3® pg.
B CLARK A-98, TRACT 5.1, 56.968 ACRES, Brazos County, Texas. Site is located in
Precinct 2.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla,
Peters.
23. Consider and take action on the Wickson Creek Special Utility District utility permit to
construct a road bore for a 4 inch water line crossing under Macey Road 300 feet
northeast of New Church Cemetery Road. Site is located in Precinct 2.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla,
Peters.
24. Approval of the Treasurer's Report for June 2020 and Q/E 6/30/2020.
The Court voted unanimously to receive, approve and order filed as submitted the
Treasurer's report for June 2020. A copy is attached and made a part of these minutes.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
25. Tax Refund Applications for the following:
Overpayments
• a. Terry & Sharon Ponzio - $10.03
• b. Bruce Micheal & Kristin Sue Marteney - $5.04
• c. Carol Maud Perkins - $5.38
• d. Robert L Flye - $389.00
• e. Alan Pennington c/o Decker Operating Co, LLC - $225.00
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Bevy, Cauley, Kondeda, Peters.
26. Commissioners Court minutes for the following dates:
• a. August 4, 2020 - Regular Meeting
• b. August 11, 2020 - Regular Meeting
• c. August 18, 2020 - Regular Meeting
• d. August 21, 2020 - Special Meeting
• e. August 25, 2020 - Regular Meeting
• f. August 25, 2020 - Public Hearing 10:30 am
• g. August 25, 2020 - Public Hearing 10:45 am
• h. August 25, 2020 - Workshop ' . -
Vol.. 3ao Pg. V71,
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
27. Budget Amendments.
Budget Amendments FY 19/20 48.1 - 48.2
48.1 Reallocate funds, for Facility Services.
48.2 To recognize revenue from OAG-VINE Grant.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
28. Personnel Change of Status.
Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
29. Payment of Claims.
Claims
8102332-8102499
9000451-9000488
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed, 5-0. Ayes: Aldrich, Berry, Cauley, Konderla; Peters.
30. Convene into Executive Session pursuant to Texas Government Code §551.0725 to
deliberate business and financial issues related to a contract being negotiated.
At this point, the County Judge announced the Court would consider items 32 through
35 then return to convene into Executive Session. --
Having considered the previously noted agenda items, at 10:20 a.m. the County Judge
stated that the Court would convene into Executive' Session to deliberate business and
financial issues relating to a contract being negotiated pursuant to Texas Government
Code 551.0725.. At this point the County Judge asked Ed Bull, Legal Counsel if he is
issuing a written determination that deliberation in an open meeting _would have a
detrimental effect on the position of the Commissioners Court in negotiations with a third
person. Mr. Bull responded that it was his determination that deliberation in an open
meeting would have a detrimental effect on the position of the Court in negotiations with
a third person. He then handed his written determination to be included in the minutes.
On motion by Commissioner Aldrich, seconded by Commissioner Konderla the Court
voted unanimously to meet in Executive session per Ed Bull's recommendation. The
County Judge announced the meeting closed to the public so that the Court could meet
in Closed Executive Session to discuss the previously noted items.
The following individuals were asked to stay for the meeting:
Candy Gallego, Executive Assistant
Ed Bull, Legal Counsel
Bruce Erratt, Legal Counsel
Charles Wendt, Purchasing Agent
Irene Jett, Budget Officer
Jennifer Salazar, Human Resources Director
Katie Conner, Auditor
Mary Blankenship, Project Coordinator
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
31. Consider and possible action on Executive Session.
At 10:45 a.m. the County Judge announced the meeting open to the public and
announced that no action would be taken on the Closed Executive Session.
32. Juvenile Director's report on detention population.
Juvenile Director Linda Ricketson reported there are 17 juveniles in the detention center,
13 are male and 4 are female, and 27 have electronic monitors. There are 6 new youth in
isolation as per medical protocol.
33. Sheriffs report on inmate population.
Sheriff Chris Kirk stated there were 578 inmates in jail, 513 inmates are male and 65. are
female, 20 have electronic monitors and 18 are pending for monitors.
Sheriff Kirk reported 26 inmates positive for COVID-19 and 161 inmates are
quarantined. There are 5 Detention staff members that are positive and 4 are in
quarantine. The Patrol Division recently sent 2 home for quarantine and 1 staff member
remains hospitalized, but is doing well. The Sheriff mentioned 1 staff member's spouse
and 2 family members are also hospitalized.
34. Announcement of interest items and possible future agenda topics.
Commissioner Aldrich asked for a presentation on the layout of our new Brazos County,
website so that Commissioners Court can better direct citizens that inquire.
35. Call for Citizen input and/or concerns
There was no citizen's input.
36. Adjourn.
Brazos County
Job Description
Last Updated: 9/23/19
RECEIVE[)
AUG 19 2010
Template Revision 12 08115/2012
Class Number:
18110
Title:
I Temporary Transcriptionist
Pay Group:
•
Department:
Records Management
FLSA Status:
Non -Exempt
Reports To:
Records Manager
Approved Date: '.
Transcribe audio dictation into written documentatidn.of the content.
EEOC Category:
i
Position End
Date:
09/30/2020
Temporary
Employee
Signature:
_
General Summa!y:
e.
Interprets and transcribes English and Spanish dictation to document law enforcement interviews, internal audio
communication, and converted VHS tapes according to established guidelines
•
Under direct supervision, this position is responsible for accurately transcribing, auditing, storing, and securing
County documents and audios.
•
Hours vary — work on an as needed basis
Essential Duties: include the following. Other duties may be assigned.
•
Transcribe audio dictation into written documentatidn.of the content.
•
Must be fluent in Spanish and be able to transcribe Spanish audio into English documentation..
•
Perform data entry and data retrieval services, providing data for inclusion in records and for transmission to
originator.
•
Produce reports, correspondence, records, information, statistics, research, and administrative material.
•
Return dictated reports in printed or electronic form for originator's review, signature, and corrections as
applicable.
•
Review and edit transcribed reports or dictated material for spelling, grammar, clarity, consistency, and proper
terminology when applicable.
•
Set up and maintain files and databases.
•
Entering, transcribing, recording, storing, or maintaining information in written or electronic form.
•
Using computers and software to enhance, transcribe, audit, store, and retrieve documents and audio.
•
Keeping up-to-date technically and applying new knowledge to your job.
•
Observing, receiving, and otherwise obtaining information from all relevant sources.
•
Providing information to supervisors and co-workers to insure smooth operation of the department.
Other Duties as assigned.
Education
Received: 1 0 From Records Management Director.
Given: I This is a non -supervisory position.
Required: I High School diploma or GED
Preferred: •
Vol.=P9__
-.L_l__
Duane Pei
Experience
Required:
'.; .5;;.. One-year transcription experience.
• Completion of transcription certificate program.
Preferred:
Two-year general computer experience.
Certificates, Licenses,
Registrations
— Required: • Completion of transcription certificate program
Preferred: •
Ph sical Demands
Typical:
--.._.
Finger Dexterity - The ability to make precisely coordinated movements of the
fingers of one or both hands.
• Must be able to sit and perform typing functions for up to eight hours per day.
• Near Vision - The ability to see details at close range (within a few feet of the
observer).
• Oral Expression - The ability to communicate information and ideas in speaking
so others will understand.
• Speech Recognition - The ability to identify and understand the speech of another
person.
Knowledge, Skills, &
Abilities _
Typical:
--.._.
• English and Spanish Oral Comprehension - The ability to listen to and
understand audio formats and interpret to written document.
• English and Spanish Written Comprehension - The ability to read and
understand information and ideas presented in writing.
i . English and Spanish Written Expression - The ability to communicate
information and ideas in writing so others will understand.
Environment
Typical: i. Work is performed primarily in a standard office environment with some travel to
different sites.
Professional atmosphere requiring corresponding attire and attitude.
Occasional activity in non -climate -controlled warehouse/storage environment
j containing levels of dust and possible allergens
Vol. - Pg. ,
Brazos County
Job Description
Last Updated: September 2018
totaar
Tem plata ReMsim l ftvil eo
Class Number: ; 832 — — _
Pay Group: 09
_Title: !
Department:_
Temporary Attendant, Building & Grounds (104hrs.
Expo_sitionComplex
~^ _
__
FLSA Status:Non Exempt
Reports To:
Event Su ervisor, Event Coordinator 8, All Mana~ars l
Approved Date: 10101•i2019
EEOC Category:
Serviced: Maintenance _
I Position End f
l 09/30/2020
;Date:-----
i'' Temporary
1 Employee
4
i
I ;
� —
Signature;_...,----
Complex including'setting=up, cleaning and
Operates fight to moderate equipment such as tractors YM;Imprements, forklifts and skid steer loaders; Sets upltears down rodeo equipment, horse
stabs, cattle ties, panels and.pens� Sets up/tears;down meeting and event rooms, Including stages, dance floors, tables, chairs and equipment and
assists with the soundfelectrlcal system setup andfor tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out
trash; Cleans restrooms, Incltiding using commercial chemlcals'to remove stainslodors and keeps them free of litter, Strips, waxes, buffs and scrubs
floors as needed and Jnstiucted: Keeps all Moors dusted; mbpped; and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists
in painting and other malntenance projects as necessary; Rafses'flags daily, weather permitting, takes down flags before leaving unless otherwise
specifred;'Operates a vacuum cleaner and hand cleaning meterials,:supplies and equipment; Cleans windows, doors, floors, water fountains, and
furrritule; Keeps air-eonditibnind adjusted to use requirements; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors
in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various
hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistent/secretary
regarding Janitorial supply inventory; Assists as necessary in Inventory control including equipment and consumables; Assists in scheduling work,
creating assignments and/or monitoring work as necessary for part-time and/or temporary building attendants/staff.
Education
f Required: ; High school graauauon or its equivalent; or any equivalent comoinanon or eaucation ane experience that
l provides the required knowledge, skills and abilities.
Licenses,
one year of related work experience..
Some experience in operating a tractor and/or related' equipment is preferred.
Vol. a--; Pg.
—Zv4ne Peters
e-e<,-ic: edge
a, J"..:* a.
Typical' The physical demands described here are representative of those that must be met by an employee to
suc oessfuilji perform the essential functions of this job, .Reasonable accommodations may be made to enable
j fndividuais with disabllRles,to perform the essential functions. While performing the duties of this job, the
employee Is regularly required to sit; use hand to finger; handle, or to feel; reach with hands and arms; bend
and kneel; and talk and hear: The employee frequently Is required to stand and walk. Thea employee must i
III frequently Tilt andlor move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific
C vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.
Abilities
Typlcal• + Safe operation of custodial and maintenance equipment, Including tha sate use or commercial cleaning
chemicals. Ability. to follow oral and written;festructions;;abllity to loam the proper use of ja nitorial equipment
and supplies; ability to make mGlor repairs; ability to cdmmunicate and work effectively with cc workers: ability
to perform physics! and strenuous work;, end an ability to understand and follow Brazos County safety policies.
The work environment characteristics described here are representative of Inose an employee encounters
while performing the essentiaf'functions of this job; Reasonable accommodations may be made to enable
Individuals with disabilitles to perform the essential functions, The noise level in the work environment is
frequent'ry_Idud. The employee is constantly required to work closely with others as a part of a team to perform
multiple tasks simultaneously,.and switch from one task to another. The employee is frequently required to
work under time pressures and meet deadlines. The employee may be exposed to extreme weather
conditions.
8/27/2020
Item Coversheet
0
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT Budget Office NUMBER:
DATE OF COURT MEETING: 9/1/2020
ITEM: Request authorization to wire transfer $79,540.27 to HHSC for Uncompensated Care DY3
Withhold Intergovernmental Transfer for the benefit of participating hospitals out of the
Brazos County LPPF
TO:
FROM:
DATE:
FISCAL IMPACT
BUDGETED:
DOLLAR AMOUNT:
SOURCE OF FUNDS:
REQUIREMENTS:
NOTES/EXCEPTIONS:
ACTION REQUESTED OR
ALTERNATIVES:
ATTACHMENTS:
File Name
DY3 Withheld UC Allocation Form _
Brazos LPPF.pdf
Commissioners Court
Irene Jett
08/26/2020
False
False
$0.00
Brazos County LPPF (Fund 1600)
Use of the TexNet system as required by HHSC.
Funds must be set up on TexNet by Thursday, September 3, 2020 at 5pm with a settlement
date of Friday, September 4, 2020.
Request review and approval of intergovernmental transfer of funds.
Description Type
UC IGT Cover Memo
P
Duane Peters ate
County Judge
vol. �� Pg. .
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Vol, PCI.
8/27/2020'
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: NUMBER:
DATE OF COURT MEETING: 9/1/2020
ITEM:
TO:
DATE:
FISCAL IMPACT:
BUDGETED:
DOLLAR AMOUNT
ATTACHMENTS:
File Name
image1736.pdf
H
Approval of service fees for the office of the Sheriff and Constables to be effective January
1, 2021.
Commissioners Court
08/25/2020
False
False
$0.00
Description Type
2021 Sheriff & Constable Fees Cover Memo
PR
Duane Peters Date
County Judge
va.® pg.
hftns:/Ihra7ns_nnvusanenda_cnm/anPndawPh/C:nverSheet.asnx?ltam ID=2188.5&MPPtinal D=1601
1/1
BRAZOS COUNTY
BRYAN,TEXAS
Whereas, Subchapter F, 5118.131 of the LOCaI Government code, authorizes the Commissioners Courtof each County to set
reasonable fees to be charged for certain services by the office of Sheriff and Constable; and
Whereas, the Brazos County Commissioners court has determined the fees listed below are required to recoup the costs to
Brazos County for the services;
Therefore, the Commissioners Court is of the opinion that the following fees are reasonable and should be established for
these services In Brazos County effective January 1, 2021, and to remain in effect until further orders of the court.
These fees will be for the District Courts County Courts justice of the Peaee Courts and Small Claims Courts
NOTICES:
SUBPOENAS
SUMMONS
WRIT OF ATTACHMENT
WRITOF GARNISHMENT
WRIT OF SEQUESTRATION
ORDER OF SALE
WRIT OF POSSESSION
FORCIBLE DETAINER
WRITOF•RETRiEVAL
SERVICE FEES:
SMALL CLAIMS CITATION
JUSTICE COURT CITATION
ALL OTHER COURTS' CITATIONS
OTHER SERVICE FEES:
ALL CITATIONS
CITATION BY POSTING
CITATION BY PUBLICATION
ALL WRiTS
POSTING OF PUBLIC NOTICE OF SALE
PRECEPTS
SHOW CAUSE
EXECUTING A DEED FOR REAL PROPERTY
EXECUTING A BILL OF SALE FOR REAL PROPERTY
RESTRAINING ORDER
DISTRESS WARRANT
TURNOVER ORDER WITH EXECUTION
COMMITMENT (FROM CIViL SUITS)
-. .CITATION/TEMPORARY PROTECTIVE ORDER
NOTICE OF APPLICATION/PROTECTIVE ORDER
JUDGMENT Ni51
PROTECTIVE ORDER
TEMPORARY X -PARTE PROTECTIVE ORDER
ANY PROTECTIVE ORDER W/ ORDER TO VACATE
ESTRAY' -FEES:
-LIVESTOCK COLLECTION FEE, per head
IMPOUNDMENT FEE
POSTING OF NOTICE -OF ESTRAY
POSTING OF NOTICE OF IMP6UN6MENT
BOARDING & FEEDING
Per day, small animal (sheep, goat, swine)
Per day, large animai (cattle, horse, mule, donkey)
SERVICE COMMISSION FOR EXECUTIONS AND ORDER OF SALE:
FOR ALL SUMS $0 -$200 ...........................10%
FOR ALL SUMS $20()-- $1000 ......................... 6%
FOR ALL SUMS $1000 - $5000 ....................... 3%
FOR ALL SUMS $5000 - UP ........... . .............. 2%
$70.00
$70.00
$125.00 (Plus $50.00/hr per deputy after 2 hrs.)
$125.00 (Plus $50.00/hr per deputy after 2 hrs.)
$125.00 (Plus $50.00/hr per deputy after 2 hrs.)
$125.00
$125.00 (Plus $50.00/hr per deputy after 2 hrs.)
$100.00
$125.00 (Plus $50.00/hr per deputy after 2 hrs.)
$70.00
$70.00
$70.00
$70.00
$30.00-
$70,00
$125.00 (unless fee mandated by State)
$30.00 (each location)
$70.00
$70.00
$70.00
$125.00
$125.00
$125.00
$125.00
$125.00
$70.00
$70.00
$20.00
$70.00
$70.00
$125.00
$25.00
$200.00 (per cowboy)
$30.00 '
$30.00
$5.00
$10.00
First $200 a fee of 10% and additional 6% for the next $800, and additional 3% for the next $4,000 and an additional 2% for any
amounts over $5,000.
If the above sums are collected without sale, one-half (1/2) of the foregoing rates shall apply.
vot - PC, .
s/27J2020
Item Coversheet
BRAZOS COUNTY
BRYAN, TEXAS
'®
DEPARTMENT:
NUMBER:
DATE OF COURT MEETING:
9/1/2020
ITEM:
Approval of the Brazos County Clerk's Records Management and Archival plan to collect a
$5.00 fee for court filings and a $10.00 fee for non -court filings.
TO:
Commissioners Court
DATE:
08/25/2020
FISCAL IMPACT:
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
ATTACHMENTS:
File Name
Description Type
Brazos REC MGMT PLAN FY2021.doc
County Clerk Records Mfr & Archival plan Cover Memo
APPBO
2®
Duane Peters Date
County Judge
Vol. Pg. kbko�
httns://brazns.nnvusagenda.nnm/aoendawPh/('nvprShPptAcnx?ltPm lD=91 SRR& MRA}inn I r)=1 Rn1 1 /1
Brazos County Clerk
Records Management and Archive Plan
I. Background (Statutory History)
The 77th Texas Legislature passed HB 370 in 2001 to allow border county's to assess a
$5.00 Records Management and Preservation Fee for the preservation of older records
filed with the County Clerk.
The 78th Legislature passed SB 1731 amending the original legislation allowing all
county's to collect this fee with Commissioner's Court approval. The County Clerk is
proposing to collect this fee at this time.
This legislation amends Local Government Code, Section 118.011 (b & f), to enable the
Commissioner's Court to adopt a Records Management and Records Archive Fee for the
preservation and automation of previously filed and recorded real property and vital
statistics records as part of their regularly adopted annual budget.
The 83rd Legislature passed HB 1513 amending Government Code, 118.011 (b & f)
allowing the Commissioner Court to set and collect a Records Management and Records
Archival Fee not to exceed $10.00 on non -court related filings.
H. Bill Summary
• Begins on approval of the County of Brazos 2020 Annual Budget. The fee must
be set and itemized in the county's budget as part of the budget preparation
process.
• Termination: The 79t' Legislature extended this bill indefinitely. The $10.00 fee
is assessed on any instrument, document, paper, or other record that the County
Clerk is authorized to accept for filing or recording (deed or official public
records, assumed names, and marriage licenses). However, the 83" d legislature
approved a sunset effective September 1, 2019 to reduce the amount collected
back to an amount not to exceed $5.00. HB 686 passed the 86" Legislative
Session removing the sunset date.
• The $5.00 fee is assessed on any original civil case filings.
• The fee may be used only to provide funds for specific records management and
preservation and archival projects, including for automation purposes — in
accordance with this written plan.
• Changes to the plan must be approved by Commissioner's Court. The plan may
be modified as required.
III. Purpose
VOL pg.1b7
Some of Brazos County official records have been computerized and automated in.
electronic format since the late 1950s. The County Clerk's office is progressive in the
preservation of current records, utilizing the original Records Management and Archival
Fees from 1991 forward. However, this funding has not been sufficient to electronically
preserve and restore the older documents that have a priceless historical value. In order to
preserve and enhance the integrity of the existing system for recording and preserving
public documents; the County Clerk seeks to preserve existing original records by
restoring or re-creating old volumes, digitizing older microfilm and paper records,'re-
indexing old handwritten and typed indexed books and converting all older media into an
electronic format and importing this newly created data into .the existing computer
system.
IV. The overall goal and vision of the County Clerk's office is to:
• Modernize and upgrade old record systems in the office.
• Continue to add records and information to your existing computer system.
• Eliminate or reduce manual lookups and searches.
• Expedite record searching by having more records available for electronic
retrieval:
• Create a complete electronic records back-up for disaster recovery.
• Provide more public information to the citizens of the County via the
Intra/Internet.
• Continue to eliminate the need for paper records.
• Preserving original records by reducing daily usage.
• Reclaiming much needed space in the public records area.
• Construction of new records storage facility.
V. Annual Revenue Estimate
Official Real Property Records 31,000/annually
Marriage Records 1,500/annually
Civil/Criminal Filings 400/annually
Total 32,900 Filings Annually X $10.00 = $ 329,000.00
VI. Restoration, Preservation and Automation Projects
Real Property Records: Projects include computerized re -indexing and converting all
real property records. to electronic images and importing new records to the existing real
property computer system.
P
V
,�, . � ,�' g
Phase 1:
Electronic conversion of 1999 to 1967 existing microfilm to images, matching to the
existing grantor/grantee index and importing to the computer and internet:
Approx. 674,000 Instruments filed 1967 to 1999
(Completed).
Estimated $ 370,700
Phase 2• '
Back conversion of 1955 to Volume A of Deed Records existing microfilm to
electronic images and loading to computer by Book, Volume and Page.
Approximately 1,167,000 images from 1966 to Volume 172. Estimated $ 167,000
(Completed 1-1-1.956 -.1.2-3:1-1966)
Approximately 204 volumes of Deed Records from Volume A
To Volume 171 (sovereignty —12-31-1955)
,=will be' -completed mFFY202;Q Estimated $ 365,838.00
Re -indexing real property records from 1955 back to Volume A using the scanned
images of the original record books:
Data entry/conversion of approx 355,000 instruments. Estimated $ Included above
Phase 2a•
Back conversion of 1955 to Volume A of the Deed of Trust records existing
microfilm to electronic images and loading to computer by Book, Volume and Page.
Approximately 49,000 images from Volume A
To Volume 65 sovereignty —12-31-1955) Estimated $ 170,530.00
{will be�cotiiplete � �0
Phase 2b. c & d•
Back conversion of 1955 to Volume A of the Release records, Oil & Gas records,
Federal Tax records, State Tax records and Abstract of Judgment records existing
micrbfilm"to electronic images and loading to computer by Book, Volume and -Page.`
Approximately 134 Volumes of miscellaneous records.
;soveregn<'.12 31-19 Estimated: $ 186,843.30
Phase 3:
Design and remodel an existing county building for a records storage facility.
Approximately 3900 square foot building Estimated $ 460,000
(Completed 2019)
Phase 4:
Maps and Plats
Conversion/scanning and reindexing of all maps/plats and importing to existing computer
system.
Approximately 4,000 maps and plats Estimated $ 60,000
(Completed 2019).
Phase 5:
Commissioner's Court Records
EIectronic conversion and reindexing of all existing Commissioner's Court minutes and
importing this data to existing computer system in a searchable format.
Approximately 190,000 pages and 120,000 index entries Estimated $ 128,000
Phase 6:
Vital Statistics Birth Records
Scanning/Electronic Conversion of Brazos County birth records from sovereignty to
present.
Approximately 73843 birth records + conversion to microfilm.
. 6 ereignty.-1985), Estimated $ 241,150.14
Phase 7:
Vital Statistics Marriage Records
Scanning/Electronic Conversion of Marriage Records from sovereignty to present.
Estimated $ unknown
Phase 8•
Probate Case Records
Scanning/Electronic Conversion of Probate Case files from sovereignty to 1986.
Estimated: $ unknown
VIII. Length of Projects
It is estimated that these projects will take numerous years to complete and implement.
Some projects may be considered as on-going and paid monthly as revenue is collected.
Summary
The Legislature has provided a means to raise revenue for the records management and preservation
of older county property and vital records. This "user" fee is an alternative to raising taxes or
spending general fund monies to accomplish these important projects. This plan will be implemented
in "phases" as money is accrued and deposited into a special revenue account. The completion of the
initial phases will preserve the original records, provide more space in the public records area, and
continue to modernize the Clerk's office through available technology.
Completed
C mp7`et FX2°d
8/27/2020
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: NUMBER:
DATE OF COURT MEETING: 9/1/2020
ITEM:
TO:
DATE:
FISCAL IMPACT:
BUDGETED:
DOLLAR AMOUNT:
ATTACHMENTS:
File Name
No Attachments Available
Approval of the Brazos County District Clerk's Records Management and Archival plan to
collect a $10.00 fee for court'filings.
Commissioners Court
08/27/2020
False
False
$0.00
Description Type
_ 0
• 1
Duane Peters Date
County Judge
hftnc-Nhra7nc.nnvusaaenda_cam/aaendawe6/CovPrShPat.asnx? ltem I171=219013&MP.etinalD=1601
d
1/1
I
Plan For Preservation and Restoration
Of Archived Records
Presented By
Gabriel Garcia
Brazos County District Clerk
Updated August 6, 2020.
vol. P-
g. 193
Executive Summary
SB 1685 provides for a fee not to exceed $10.00 to be imposed for filing of a suit,
including an appeal from an inferior court, or a cross -action, counterclaim, intervention,
contempt action, motion for new trial, or third -party petition, in a district court in the county.
The District Clerk's Office wants to take advantage of new legislation that is designed to
preserve archived records by adding an archive fee to each filing of a suit. This fee is to be
dedicated to that task. The majority of the permanent records in the District Clerk's Office are
paper based. These records are used by our office for the public and are vulnerable to loss by
wear and tear.
The purpose of this document is to define the restoration and preservation, digital
capture, stage, retention and management of archive records belonging to the District Clerk.
This Preservation and Restoration Records Plan is intended to be a "Living Document". It will be
updated as a new products and procedure.evolve. It is the intent of the District Clerk to follow
guidelines set by the Texas State Library and Archives Commission.
Goal
The Goal is to capture and archive all cases prior to January 1, 1990, regardless of media
type they currently are in, as efficiently as possible. The District Clerk's Office is also looking at
restoring records, suspending or reducing deterioration of public records, improving the public
access to the documents in a manner that reduces the risk of deterioration.
Scope
The Scope of this document includes the following:
• All District Clerk records filed with the District Clerk before January 1, 1990
• Plans to capture records electronically to improve public access.
• Plans to restore and preserve records with significant historical value.
• Future plans are to improve public and governmental access.
This document addresses the restoration and preservation needs of the District Clerk Records
Archive. No other departments addressed. The effective date of this action is September 1, 2020,
and expires Septembergl, 2024.
Inventory
Currently the District Clerk's Office holds over 100 record books which includes indexes
for Civil Cases, Divorces, Adoptions, Grand Jury Records, Felonies and Misdemeanors. The District
Clerk's Office also has over 80 boxes of historical cases many with historical significance. The
cases include Civil, Divorce, Adoptions, and Felonies.
Current Accessing Methods
Records prior to January 1, 1990 are accessed by the public through a request to our
office due to the cases not being imaged. Our office currently has to find the Index for the
records we are seeing to obtain the cause numbers before we can physically pull the file to
obtain copies for the public. These records are kept in our storage facility at 200 S. Texas Ave,
Bryan, Texas 77803
Restoration and Preservation Plan
Fiscal Year 2020-2021
It is the plan of the District Clerk's Office to scan a portion of the paper documents in
house and fund temporary full or part time employees to capture all records filed in the District
Clerk's Office prior to January 1, 1990. These images will be integrated into the existing District
Clerk records and retrieval systems and enhance the public's access to public records.
The District Clerk plans to award a bid to an outside vendor to restore and preserve all
records with significant historical value. The restoration process will ensure the legibility of
these public documents for future generations.
Revenue collected and not expended in the fiscal year will be carried forward and used
on other archive projects.
Projected Revenue
The County Auditor, Diana Talley, estimates the revenue this will bring is approximately
$16,500.00 per year.
EJCDC=
PnW.YCW,Q1ATCW RACT
COOumon cerawirC
Change Order No. 1
Date of Issuance: 08/25/20 Effective Date:
Owner: Brazos County, Texas Owner's Contract No.: 20-502
Contractor: Glenn Fuqua Inc. Engineer's Project No., 18-0905-01
Project: Dilly Shaw Tap Road.Recongtruction Contract Name:
The Contract is -modified as follows upon execution of this Change Order:
Description:
Remove Bid item #401 from contract (below in red)
411 Two -Course Chip Seal Pavement,:Complete in
place Sy 52,090 $ 7.001::S::3;,00.60
os..1 ft.—A hinw RIA 14em 8a'11 fkolnwl
CHANGE IN CONTRACT PRICE
One -Course Chip Seal Pavement, Complete in
Original Contract Price:
Original Contract Times: 175 Days
Substantial Completion: September 07, 2020
411
Place (Light Weight Rock, Grade 4) w/ RC -250
1
[Increase] [Decrease] from previously approved Change
Orders No. -0 to No. 0 :
Orders No. 0 to No. 0
and Striping -
SY
52,090
$ 3:95
$ 205,755.50
CHANGE IN CONTRACT PRICE
CHANGE IN CONTRACT TIMES
Original Contract Price:
Original Contract Times: 175 Days
Substantial Completion: September 07, 2020
$ 3,296.628;05
Ready for Final Payment: October 07, 20215
[increase] CDecrease] from previously approved Change
[Increase] [Decrease] from previously approved Change
Orders No. -0 to No. 0 :
Orders No. 0 to No. 0
Substantial Completion: 0
$0.00
Ready for Final Payment: 0
days
Contract"Price prior to this Change Order:
Contract Times prior to this Change Order:
Substantial Completion: September 07.2020
$ 3,296,628.05
Ready for Final Payment: October. 07.2020
Net Change of this Change Order:
Increase of this Change Order:
-($158,874.50}
Substantial Completion: 21 days (September -28, 20201
Ready for Final Payment: October 28, 2020
Contract Price incorporating this Change Oder:
Contract Times with all approved Change Orders:
Substantial Completion: September 28, 2020•
$ 3,137,753.55
Ready -for Final Payment: October 28.2020
AP OVED:EP ED:
BV: BY
�r Owner (Authoriz`e 'Signature} C6r tractor.(AuthJ�arrzed nature)
Title: Title
Date: c l / I / to Date ,
RECOMMENDED:
By: -C�jrp Date 08/25/2020
Title: Project Manage
EJCDC° D-941, Change order.
Prepared and published 2016 by the Engineers Joint Contract Documents Committee.
1of1
Vol. _ pg. A93—
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Vol. _ pg. A93—
AMENDMENT TO CIP 20-635 RYE LOOP ROAD CULVERT RECONSTRUCTION
THIS AMENDMENT TO CIP 20-635 RYE LOOP ROAD CULVERT RECONSTRUCTION
("Amendment") is entered into and effective this 111 day of September 2020 ("Effective Date") by and between
Brazos County ("Customer"), and CERVANTEZ CONSTRUCTION, LLC. ("Contractor") each of which may
alternatively be referred to herein as a "Party" and collectively as the "Parties". All capitalized terms in this
Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise stated -herein.
RECITALS
WHEREAS, the Parties entered into that certain original contract # CIP 20-635 ("Agreement") for
purposes of CERVANTEZ CONSTRUCTION, LLC to provide of the installation of culverts on Rye Loop; and
WHEREAS, the Parties desire to amend the pricing as set forth in original contract # CIP 20-635.
AGREEMENT
NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration,
the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement
as follows:
1. This amendment is for unforeseen circumstances, to add additional excavation and replacement with
cement stabilized sand, per the attached change order, a copy of which is attached hereto and
incorporated herein.
2. The fee for this work will add $2,135.00 to the original contracted amount, the total now equals
$118,501.90. .
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their
authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of
which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable fib s of
execution of this Amendment and shall be binding on all Parties hereto.
BRAZ
Signature
Duane Peters
Name
CoupV Judge
Title
September 1, 2020
Date
CERV
Name
Title
Date
Date: 8/14/20
Project Name: Rye Loop Culvert Reconstruction
Job No,: CIP 20-635
Change Order No.: CO -1
Original Contract Date: 6/30/20
Original Proposed Completion Date:
Change Order
CConce:rvan:tez
stsLC.
8739 Grassbur Rd
Bryan, TX 77808-8713
(979)589-2000
Andy Cervantez: 979-229-1590 Dan Kosloski: 979-218-7235
andy@cervantezconst,com dan@cervantezconst.com
owm ' h n e n. hi .cont a t
k. .fi ca s t s
it e t o
a:•Y u r e
. o .a e:d ected.to:ma h l g. g
116,366.90
Item Qty Unit Price
Name
'Excavation of su gra a un er existing
culvert 2 Nrs $ 175.00
$ 350.00
Cement stabilized Sand; includes material
and labor for compaction 10.5 Ton $ 170.00
$ 1,785.00
$
118,501.90
City, State, Zip
8/4/2020
k 8/4/20XO
Date
11qte
Total
$ 21135.00
Original contract sum:
Net amount of previous change orders:
Total original contract amount plus net change orders above:
Total amount of this change order:
Revised contract amount including this change order
Contract time changed (Days):
Revised date of completion:
$
116,366.90
Company name
Name
$
116,366.90
$
2,135.00
$
118,501.90
Contractor: Owner:
Cervantez Construction, LLC
Brazos County
Company name
Name
8739 Grassbur Rd
200 South Texas Ave
Address
Address
Bryan, TX 77808
Bryan, TX 77803
City, State, Zip
8/4/2020
k 8/4/20XO
Date
11qte
Signature ;. / VY U I/ Signature
Please send back signed copy to acknowledge changes.
Vol._ p. - -
Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 3.614293
August 19, 2020
Cleveland Asphalt Products, INC
100 Asphalt Lane
Shepherd, TX 77371
Re: RenenulofContract#21-026RforCutbackAsphalts.
Brazos County appreciates the quality work your company has provided and would like to exercise the
renewal option for Cutback Asphalt 20-067R,previously known as #20-067R and 19-028.
All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from
December 1, 2020 to November 30, 2021.
To accept the renewal option, please fill out the information and sign below. Return the signed
documents byemail to imaness@brazoscountytx.gov or fax to (979) 3614293. Please then submit an
updated Certificate of Insurance by email or mail to the address listed above. Please return acceptance
as soon as possible. If you have any questions, l maybe reached at (979) 361-4284.
Contact Name: Clayton Moore _Title: Sales Rep.
E -Mail: cemeapco@msn.com Telephone: 800-334-0177
CLEVELAND ASPHALT PRODUCTS, INC
Authorized Signature
B AZOS UN Y.
Duane Peters, County Judge
8/20/20
Date
q/l/1-LO
Date
Bid Tabulation
Bid #21-02611 Cutback Asphalts formerly known as #20-06711 and 19-028
December 1, 2020 through November 30, 2021
2nd Renewal of 3: Cleveland Asphalts
pro b ommission AfCourt on this day of �t. � ,d r ��i(2020 by
kung the position of 1�
Vol. Pg. ao1
Cleveland Asphalts
Item #
Description
Quantity
Price per Gallaon
Extended Price
1
RC250 Rapid Curing Cutback
12,000
$3.00
$36,000.00
Asphalt*
Gallons
2
Free Time;
First 2 hours free
3
Specific charges per hour for
$80.00/hr
demurrage
4
Minimum deliveryOwl
5000 Gallons/ call for smaller quantities
5
Loacation of Plantowl
100 Asphalt Lane, Shepherd, TX 77371
6
Coptact Persson /Phone # for
1-800-334-0177; Clayton or Craig Moore
-Plan3.1
miles north of Shepherd on US59 North, Shepherd, TX
7
Directions to Plant
77371
8
Number of owned Trucks to be
No Bid
used for contract
9
Size of trucks to be used for
m
No Bid
I
contract
r
30
Any agreements in place to
NMI
No Bid
perform work?
Notes and Exceptions
2nd Renewal of 3: Cleveland Asphalts
pro b ommission AfCourt on this day of �t. � ,d r ��i(2020 by
kung the position of 1�
Vol. Pg. ao1
s.F, Op•
Vin:.,-_••., ti
Brazos County
Purchasing Department
200 S. TX AVE., SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
BRAZOSCOUNTY
BID/RFP/RFQ DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to advertise
and go out for Bid on the following:
DATE: September 1, 2020
RFP NUMBER: CIP 21-500
TITLE: IG & N Road Failure Remediation
REQUESTING DEPARTMENT: Purchasing Department
APPROVAL SIGNATURE:
Duane Peters, County Judge
DATE APPROVED: C1 l /W
% � E\ :-:2
Texas Department of Family Budget for Title IV -E K909 -Form 2030CWIVE
and Protective Services July 29, 2019
County Child Welfare Services Contract
Suimmary
County: Brazos
Agency Account ID: 24728014;
Budge Effective Date: 10/1120-9/30/21
Estimated Total Total
- < . Total Anlfcrpated
}
e
Exp rases Antrcrpated,
} � Cost Category -�; t Federal
Allocable to - � :County.
;s Title lY E Re►mbursement hgatch�
A. Administration , =t=
A.I. Direct Personnel Salaries $213,030.00 $13,754.28 $199,275.72
A.2. Direct Personnel Fringe Benefits $97,822.02 $6,315.88 $91,506.14
A.3. Direct Personnel Travel $0.00 $0.00 $0.00
A.4. Direct Materials and Supplies $0.00 $0.00 $0.00
A.S. Direct Equipment $0.00 $0.00 $0.00
A.6.._ Direct Other Costs $8,500.00 $290.54 $8,209.46
Total Administration $319,352.02 $20,360.70 $298,991.31
B.1. Title IV -E Training 75%) $1,600.00 $154.96 $.1,445.04
B.2. Title IV -E Fostering Connections Training (75%) $0.00 $0,00 $0.00
B.3. Non -Title IV -E Training 50%) $0.00 $0.00 $0.00
Total Training $1,600.00 $154.96 $1,445.04
C: �Si pplemenfal Foster Care Maintenance SFCM t ,
L r rs
Totai-SFCM $0.00 $0.00 $0.00
D -Indirect Costs if'appiicabie) a'
Indirect Cost Basel $0.00 $0.00 $0.00
Grand Total $320,952.02 $20,515.66 $300,436.36
*Estimated Federal Reimbursement for expenses based on Eligible Population Rate (EPR) during 2nd 12.91301. `
quarter of the preceding fiscal year:
Actual reimbursement will be -based on EPR in effect for the county during the month in which.expenses
were incurred.
* Estimated Federal Reimbursement for Supplemental Foster Care Maintenance expenses based on 15.90%
Federal Medicaid Assistance Percentage-(FMAP) rate in effect during preceding.fiscal year:
Actual reimbursement will be based on FMAP rate in effect at the time reimbursement is made to contractor.
Indirect Cost Rate, if ap-licable (attach a copy of the approved Certificate of Indirect Costs): -
-----_--- -_--- -- ----- --- Con tractor-Certification
110Signature. - = = _ = - = = - ==Date:.
Duane Peters;CountyJadge
Printed Name 8 Title - - .-
Note: Please refer to Title IV.E Finance Handbook for detailed -information recardine allowable exoenses, documentation reouirements,-etc- - -
httplhvw�v.dfp,-state.fx.us/haTidb,ioksaitic 1VF CCounrv�
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Texas Department of Family Budget for Title IV -E K909 -Form 2030CWIVE
and Protective Services County Child Welfare Services Contract July 24, 2018
Admihistraffloh
bij
itedt etsofihelfring6'13 6fit S: -I
County: Brazos
Agency Account ID: 24728014
Budget Effective Date: 10/1/20-9/30/21
Type
P ip
�-Estlnna d
te
- 6 Pq
Notal7�e
Federal Anticipated
'Y7
Reimbursement -
e t
(estimated
W EOR
FFP),.
6U MY
Match,:
FICA 7.65%
$16,296.80
$1,052.20
$15,244.59
Worker Comp
$1,278.18
$82.53
$1,195.65
Retirement 15'.75%
$33,552.23
$2,166.30
$31,385.93
Medical lns6�an6e ($15,288/person/annual) ;
.00
$45,864.00
$2,961.21
$42,902.79
Qnemployment
$830.82
$53.64
$777.18
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00,
$0.00
Total Direct Personnel Fringe Benefits
, $97,822.o2
$6,315.88
T-1
$91,506.14
* estimated total cost for Title ME related activities
Texas Department of Family Budget for Title IV -E K909 -Form 2030CWIVE
and Protective Services County Child Welfare Services Contract July 24, 2018
P�
Administration
Irec
er. Costs
County. Brazos
Agency Account ID: 24728014
Budget Effective Date: 10/11/20-9130/21
Other Costs
"d
Esflmatd
Anticipated iedbrd'
ReImb ursement
(estimated
at4EPR
x 500
500 FFP)
AO#cipqted County
Match
CoUrt reporter transcripts-
$2,000.00
$129.13
$1,870.87
Citation of:41P 661ic6bons
$506.00
$32.28
$467.72
Publicati6nt,(ba's&d on exosdivided-among 21* aftys)
$1,00,0.00
$64.57
$935.44
Commercial Copying
$500.00
$32.28
$467.72
Expert Witnesses
$500.00
$32.28
$467.72
Interpreting
$2,000.00
$159.00
$1,841.00
Mediation Fees
$2,000.00,
$159.00
$1,841.00
Total Direct Other Costs
l $8,500.001
$290.54
$4,209.46
* estimated total cost for Title ME related activities
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Texas Department of Family Budget for Title ME K909 -Form 2030CWIVE
and Protective Services July 24, 2018
County Child Welfare Services Contract
County: Brazos
Agency Account ID: 24728014
Budget Effective Date: 10/1/20-9/30/21
Clearly describe each expense to be incurred and billed to this contract. Refer to Title IV -E Finance Handbook for
detailed information regarding allowable expenses, documentation requirements, etc.
http://www.dfps.state.b(. us/hand books/Title_IVE_County/default. asp
A. Administration
oaiary expense iur do persunnei UlFeGUy-wUrKlrry un cases- rerateu w i rLie .iv -p yiiiiuren auquateu. yy urne
spent
A.2. Direct Personnel Fringe Benefits
;iaiary expense for all personnel uirecuy__wor.Kiny un cases rerateu cu i me. iv-t:.1.nnuren auucateu Uy urne:
spent
A.3. Direct Personnel Travel
SAA. Direct Materials and Supplies I
A.6. Direct Other Costs
Court cost expenses directly related to Title ME children cases
B. Training
Conferences directly related to parerit/chiild/family law
B.2. Title ME Fosterina Connections Trainina (75%)
B.3. Non -Title ME Training (50%)
C. Supplemental Foster Care Maintenance (SFCM)
D. Indirect Costs (if applicable)
Vol. Pg. ao
«° «� TEXAS N502 FORM -4734
ANNUAL FFATA CERTIFICATION
v+�V! Department of Family DECEMBER 2019
JL and Protective Services
The Federal Funding Accountability and Transparency Act (FFATA) annual certification enumerated.below represent material facts upon
which DFPS relies when reporting information to the federal government required under federal law. If the Department later determines
that the subrecipient knowingly rendered an erroneous certification, DFPS may pursue all available remedies in accordance with Texas and
U.S. law. Signor further agrees that it will provide immediate written notice to DFPS if at any time Signor learns that any of the
certifications provided for below were erroneous when submitted or have since become erroneous by reason of changed circumstances.
the signatory cannot certify all of the statements contained In this section, signatory must provide written notice to DFPS detailing
which of the below statements it cannot certify and why.
Enter your organization's Dun & Bradstreet (D&B) DUNS Number:52sso341 * t.
Enter the parent DUNS Number, if applicable:( k y
Did your organization have gross income, from all sources, of less than $300,000 in your previous tax year?
Yes ❑ No ❑� ` N/A n (if entity does not generate income)
If your answer is Yes, skip Parts A, B, C, and D and complete Part E.
If your answer is No or N/A, complete Parts A and B.
PART A. Certification Regarding % of Annual Gross from Federal Awards
Did your organization receive 80% or more of its annual gross income from federal awards in the previous tax
year?
Yes El No Z
PARI 13. Lertltication Regarding Amount of Annual Gross trom Federal Awards
Did your organization receive $25 million or more in annual gross income from federal awards in the previous
tax year?
Yes F1No
If your answer is Yes to both A and B, you must complete Part C.
If your answer is No to either A or B, skip Parts C and D, and complete Part E.
PAK I L. LertlTlcatlon Keizarding PUNIC Access to Compensation Intormation
Does the public have access to information about the compensation (17 CFR 229.402(c)(2)] of the senior
executives (e.g., officers, managing partners, or any other employees in management positions) in your
business or organization (including parent organization, all branches, and all affiliates worldwide) through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a),
78o(d)) or section 6104 of the Internal Revenue Code of 1986?
Yes No N/A a (if entity reports through some other means, state how: )
-�
If your answer is Yes, skip Part D and complete Part E.
If your answer is No, you must provide compensation information to DFPS for FFATA reporting in Part D.
If N/A, you may still be required to supply compensation information pending DFPS or federal awarding
agency approval. Skip Part D until requested by DFPS to supply compensation information and proceed to
complete Part E.
Iof3
r®!.a''O Pg.
��naysyi' TEXAS ANNUAL FFATA CERTIFICATION N
v v' Department of Family FORM 477 3434
and protective services DECEMBER 2019
PART D. Certification Regarding Executive Compensation
The Names and Total Compensation of the top five (5) executives if:
• More than 80% of annual gross revenues from the Federal government,
• Those revenues are greater than $25M annually, and
• Compensation information is not already available through reporting to the SEC.
Subrecipient Executive Names Total Compensation
�� s't' � � < _,. x.'Sri'��a-�s #�-"°� c � i x,�s•' ��,- � ��
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.V .f- T v.X >Yc S } Y:". 5 $� 4� $ ,��;. ,^"t[T*" £Y•.'a`.e3s4 -':�' +li
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PART E. General FFATA Certification
As the duly authorized representative (Signatory) of the subrecipient named below, I hereby certify
that the responses that I have provided to the questions in this certification form are true, complete
and correct to the best of my knowledge.
Printed Name of Authorized Representative
Title of Authorized Representative
Legal Name of Subrecipient
Principal Place of Performance (POP) (city.co.,,ty)
POP Congressional District
Signature of Authorized Representative
Date
Agency Account ID Number
State
2of3
IVAI
9 -Character Zip Code (&.4)
y�DppS�J ,TEXAS N502
1JeparhnentofFamily
ANNUAL FFATA CERTIFICATION FORM -4734
and protective Services DECEMBER 2019
THIS SECTION FOR ®FPS USE ONLY
3of3
Vol. aD Pa-�
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
Page 1 of 1
DEPARTMENT: Budget Office
NUMBER:
DATE OF COURT MEETING:
9/1/2020
ITEM:
Request for additional funding in the amount of $117,056.42 to cover the Oracle Software
Licensing and Support Cost from May 17, 2020 to September 30, 2020.
TO:
Commissioners Court
FROM:
Irene Jett
DATE:
08/27/2020
FISCAL IMPACT:
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
SOURCE OF FUNDS:
May 17, 2020 thru August 16, 2020 - $76,660.73
August 17, 2020 thru September 30, 2020 - $40,395.69
NOTES/EXCEPTIONS:
This was not included in the implementation contract.
ACTION REQUESTED OR
Request for approval.
ALTERNATIVES:
ATTACHMENTS:
File Name Description Type
No Attachments Available
PPR
-- - - Duane Peters ate
County Judge
EVol. D Pg.�a.
httnc•//hra7n.qnnvricaaPnrja rnm/AvPn a P PmTT)=71 R9R R1? 7nmn
ORDER
COMPETITIVE BIDDING REQUIREMENT EXEMPTION OF A CONTRACT
FOR PROFESSIONAL SERVICES MADE BY A COUNTY
UNDER LOCAL GOVERNMENT CODE SECTION 262.024(A)(4)
The referenced Agreement between Brazos County and XT Global for the provision of
services described in the referenced Agreement constitutes a contract. The Brazos
County Commissioners Court finds that this is a contract for professional services and is
exempt from competitive bidding. This Order is made pursuant to V.T.C.A. Local
Government Code §262.024(a)(4) and is to be entered into, the Commissioners Court
minutes.
APPROVED ( ) DISAPPROVED ( )
BY COMMISSIO URT ON (DATE)
Duane ers, County Judge
Vol.' , Pg---a-1S-
BRAZOS COUNTY
INFORMATION TECHNOLOGY IMPLEMENTATION AND CONSULTING CONTRACT
Agreement
This Information Technology Implementation and Consulting Contract
("Contract") is between Brazos County, Texas, ("the County") and XT .Global, Inc.
("Consultant"). The Consultant agrees to provide the County with certain professional
services as described herein, and the County agrees to pay the Consultant for those
services. This Agreement and Exhibit "A" (Scope of Services), Exhibit "B" (Payment
Terms), and Exhibit "C" (Insurance Requirements) collectively comprise the Contract
and shall be read together unless otherwise indicated and represent the complete
agreement of the parties. However, in the event of any conflict, this Agreement shall
prevail.
ARTICLE I
Scope of Services
1.01 In consideration of the compensation stated in paragraph 2.01 herein below, the
Consultant agrees to provide the County with the professional services, by and through
their employee, Vandan Chennamadhavani, HCM Fusion APPS Technical Developer
("Developer") with no substitutions as described in Exhibit "A", the Scope of Services
("Scope of Services" or "Scope"), incorporated herein by reference for all purposes.
ARTICLE II
Payment
2.01 In consideration of the Consultant's provision of the professional services in
compliance with all terms and conditions of this Contract, the County shall pay the
Consultant according to the terms .set forth in Exhibit "A" and Exhibit "B". Except in
the event of a duly authorized change order(s), approved by the County as provided in
this Contract, the total cost of the professional services provided under this Contract
may not exceed ninety thousand dollars ($90,000).
Vol. 3aD Pg. -,21q-
ARTICLE III
Time of Performance
3.01 The term of this Contract (which is renewable) shall begin on September 1,
2020, and terminate on February 28, 2021.
3.02 County and Consultant agree that this contract is renewable on a month to
month basis not to exceed an additional six (6) months at the same monthly rate stated
in Exhibit "B".
3.03 Consultant shall exercise a degree of care and diligence in the performance of
all services under this Contract in accordance with the professional standards
prevailing among Information Technology Consultants in which the location in which
the Consultant practices.
ARTICLE IV
Progress Reports and/or Meetings
4.01 The Consultant shall complete projects/tasks on behalf of the County only as
assigned by the County or authorized assigned employee as directed by the Project
Manager.
4.02 The Consultant shall submit written progress reports with each invoice. The
report should be sufficiently detailed for the County to determine if the Consultant is
performing to expectations or is on schedule; to provide communication or to sufficiently
address any difficulties or special problems encountered, so remedies can be
developed.
4.03 The Consultant shall meet with the County as needed but no less than weekly to
discuss progress during the term of the contract.
ARTICLE V
Contract Administration/Management
5.01 In the event that the County requires the Consultant to travel to Brazos County
during the term of the contract, all reimbursable expenses will be billed by the
Consultant and invoiced for payment upon approval of the Project Manager through
the procedure established in Exhibit "B".
5.02 In the event of termination of this Agreement for any reason,- the -County --shall'
retain ownership all original documents, copies, electronic data prepared -by - the
Consultant or used by the Consultant that was received from the County during the
term of this contract to the date of termination, and shall have the right to use those.
Vol. Sac)pg. C'Ds 1 2 1 Page
documents and information in any way. All of the Consultant's work product under this
Contract shall become the property of the County, without restriction on future use. By
execution of this Contract and in consideration of the fee for services to be paid under
the Contract Consultant hereby conveys, transfers and assigns to County all rights
under the Federal Copyright Act of 1976 (or any successor copyright statute), as
amended, all common law copyrights and all other intellectual property rights
acknowledged by law in any training materials created or other agreed deliverables
developed under this Contract.
5.03 None of the information provided to the Consultant from the County shall be
used by the Consultant in any way other way than to complete the tasks required as; a
result of this contract. Any other use is expressly prohibited and shall not be used
without written authorization by the County.
5.04 This Contract may only be amended or modified by mutual written agreement of
the parties.
5.05 The Consultant shall not assign nor subcontract this contract and/or tasks to
another individual or company other than, Vandan Chennamadhavani, without the
express written permission of the County.
5.06 During the period of this contract Consultant will not permit it's assigned
Developer, Vandan Chennamadhavani, to directly or indirectly; solicit or engage in any
expression of interest, inquiry, proposal or offer of employment or employment of any
kind over and above the work requirements stated in this contract without the express
written permission of the County and without written assurances/warranty from the
Consultant to the County that any such employment would not affect the work
performed by the Developer, Vandan Chennamadhavani.
5.07 Consultant agrees and understands that at times Consultant may come in
contact with confidential information of the County and that the Consultant may not
disclose any confidential information to any third party without the express written
consent of the County. This section shall -survive termination of this Contract.
5.08 In performing services under this Contract, the relationship between County and
Consultant is that of an independent contractor. Consultant shall exercise independent
judgment in performing duties under this Contract Consultant and Brazos County shall
coordinate working hours to be set in a manner that provides the most efficiency and
benefit to the County. No term or provision of this Contract shall be construed as
making Consultant the agent, servant or employee of - the -County, or making the
Consultant or any of its employees eligible for the fringe benefits, such as retirement,
insurance, and worker's compensation, which the County provides.its employees.
V01. (7 pg, —aA �2
3 1 Page
ARTICLE VI
Indemnity and Release
6.01 In the event that the Consultant must be "on site" in Brazos County to complete
any assigned tasks, the Consultant must at all times exercise reasonable precautions
on behalf of, and be solely responsible for, the safety of his or her self.
6.02 Indemnity/ Comparative Negligence: The Consultant shall indemnify the County
only to the extent of the liability that was caused by the Consultant. To the fullest extent
by law, the Consultant agrees to and shall indemnify, hold harmless, and defend the
County, its officers, agents, and employees from and against any and all claims,
losses, damages, causes of action, suits, and liability, of every kind including all
expenses of litigation, court costs, and attorney's fees for injury to or death of any
person, for damages to any property, or for any breach of contract, arising out of or in
connection with the work done by the Consultant under this Contract, provided and
only to the extent that any such claim, loss, damage, cause of action, suit, or liability is
caused in whole or in part by an act or omission of the Consultant.
ARTICLE VII
Insurance
7.01 The Consultant shall procure and maintain required insurance at his or her sole
cost and expenses for the duration of this Agreement and according to the minimum
standards as set out in "Exhibit C" and shall provide the County a copy of its
Certificate of Insurance.
ARTICLE VIII
Termination
8.01 The County may terminate the Consultant at any time upon thirty (30) calendar
day's written notice. County agrees to pay Consultant for all service hours performed
prior to the effective date of such notice on a pro rata basis. Thereafter, the Consultant
shall have no further claims against the County under this Contract.
8.02 If, through any cause, the 'Consultant fails to fulfill his or her obligations under
this Contract, or if the Consultant violates any of the agreements of this Contract, the
County has the right to terminate this Contract by giving the Consultant five (6)
calendar day's written notice to the Consultant. The Consultant will be compensated for
the services satisfactorily performed before the termination date.
Vol.
4 1 Page
8.03 No term or provision of this Contract shall be construed to relieve the Consultant
of liability to the County for damages sustained by the -County because of any breach of
contract and/or negligence of the Consultant.
ARTICLE IX
Miscellaneous Terms
9.01 This Contract has been made under and shall be governed by the laws of the
State of Texas. The parties agree that performance and all matters related thereto shall
be in Brazos County, Texas.
9.02 Notices shall be mailed to the addresses designated herein or may be
designated in writing by the parties from time to time and shall be deemed received
when postage prepaid U.S. Mail to the following address:
County of Brazos
Attn: Wm. Charles Wendt, Purchasing Agent
200 South Texas Ave., Suite 352
Bryan, TX 77803
Consultant:
XTGlobal, Inc
2701 Dallas Parkway, Suite 550
Plano, TX 75903
(972) 852-2772
9.03 No waiver by either party hereto of any term or condition of this Contract shall
be deemed or construed to be a waiver of any other term or condition or subsequent
waiver of the same term or condition.
9.04 This Contract represents the entire and integrated agreement between the
County and the Consultant and supersedes all prior negotiations, representations, or
agreements, either written or oral. This Contract may only be amended by written
instrument approved and executed by the parties.
9.05 This Contract and all rights and obligations contained herein, may not be
assigned by the Consultant without the. prior written approval of the County.
9.06 If any provision of this Contract shall be held to be invalid or unenforceable for
any reason, the remaining provisions shall continue to .be valid and enforceable.- If a
court of competent jurisdiction finds that any provision of this Contract is -invalid or
unenforceable, but that by limiting such provision it may become valid and enforceable,
then such provision shall be deemed to be written, construed, and enforced as so
limited.
Vol. Pg.
51Page
9.07 The Consultant and his or her employees must comply with all applicable
federal and state laws and with all applicable rules and regulations promulgated by
local, state, and national boards, bureaus, and agencies. The Consultant must obtain
all necessary permits and licenses required for the completion of the Consultant's work
as outlined in this contract.
9.08 The Consultant acknowledges that he or she has read, understood, and intends
to be bound by the terms and conditions of this Contract.
9.09 This Contract will be effective when signed by all parties and may be executed in
counterparts, each of which will be deemed to be an original, but all of which, taken
together, will constitute one and the same agreement.
Consultant: XTGLOBAL, INC.
Dep. General Manager, Shiva Kumar
Signature:
5AiVO, Kitx 1Gt- -
Date: nR i 9R i qn?n
Brazos County
Brazos County Jud e: Duane Peters
Signature:
Date:/,2,0
Vol. Pg. Q\9-
61Page
Exhibit "A"
Scope of Services
Exhibit "B"
Payment Terms
Compensation is based on an agreed fee, eighty-five dollars ($85) per hour, not
to exceed fifteen thousand dollars ($15,000) per month. This is based on one hundred
seventy-three hours per month. The County will reimburse the Consultant for actual,
non -salary expenses at the Consultant's actual costs for travel incurred at the request
of Brazos County. These expenses will be submitted with the monthly invoice for
services, and are subject to the prior approval of Brazos County.
The Consultant must submit monthly invoices to the County, accompanied by
an explanation of charges, professional fees, services, and expenses. Normal payment
terms are no later than thirty (30) calendar days after the Auditor's office receives the
invoice. Payments will be made after approval at a regular scheduled meeting of the
Brazos County Commissioner's Court. The Brazos County Commissioner's Court
normally meets every Tuesday of each month.
VOL 30D -Pg. 21
Page 7
Exhibit "C"
Insurance Requirements
PROFESSIONAL SERVICES INSURANCE REQUIREMENTS
Before commencing work, the successful firm shall be required, at his own expense, to
furnish Brazos County Purchasing Department with evidence showing insurance
coverage, meeting the minimum levels set forth below, to be in force throughout the
term of the contract:
The following listed Insurance Requirements are considered the "Minimum" for any
Contractor 1 Professional Service Provider to work on behalf of BRAZOS COUNTY
1) Commercial General Liability
General Liability with a minimum limit of $500,000 per occur
2) Cyber Liability (E & O)' $1,000,000 (Minimum)
6) Additional Requirements:
a. Additional Insured: The General Liability will be endorsed to add the
following as Additional Insured: Brazos County (ISO Policy Endorsements
CG 20 10 or equivalent).
b. Waiver of Subrogation: All Insurance Programs including Professional
will be endorsed to provide a Waiver of Subrogation in favor of: Brazos
County.
c. All Insurance Programs are to be endorsed to provide a 30 -Day Notice
of Cancellation to the Certificate Holder.
d. An "Original Certificate" of Insurance will evidence compliance with the
Insurance Requirements.
e. Insurance Carrier's AM Best's Rated A-7 or better and licensed to do
business in the State of Texas.
The Consultant agrees to indemnify, defend and hold harmless the County, it's
employees, and agents from and against any loss damage.
Each insurance policy to be furnished by the successful party shall include, by
endorsement to the policy, a statement that a notice shall be given to Brazos County by
certified mail thirty (30) days prior to cancellation or upon any material change in
coverage.
Vol. Pg. 006"
Page 7
The Contractor shall procure and maintain at its sole cost and expense for the duration
of this Agreement insurance against claims for injuries to persons or damages to
property that may arise from or in connection with the performance of the work
hereunder by the Contractor, its agents, representatives, volunteers, employees or
subcontractors. The Contractor's insurance coverage shall be primary insurance with
respect to the County, its officials, employees and volunteers. Any insurance or self-
insurance maintained by the County, its officials, employees or volunteers shall be
considered in excess of the Contractor's insurance and shall not contribute to it.
Further, the Contractor shall include all subcontractors as additional insured under its
policies or shall furnish separate certificates and endorsements for each subcontractor.
All coverage for subcontractors shall be subject to all of the requirements stated herein.
All Certificates of Insurance and endorsements shall be furnished to the County's
Representative and approved by the County before work commences.
1. GENERAL REQUIREMENTS APPLICABLE TO ALL POLICIES
a. Only insurance carriers licensed and admitted to do business in the State
of Texas will be accepted.
b. Deductibles shall be listed on the Certificate of Insurance and are
acceptable only on a per occurrence basis for property damage.
C. "Claims Made" policies will not be accepted.
d. Each insurance policy shall be endorsed to state that coverage shall not
be suspended, voided, canceled, reduced in coverage or in limits except
after thirty (30) days prior written notice by certified mail, return receipt
requested, has been given to Brazos County.
e. Upon request, certified copies of all insurance policies shall be furnished
to Brazos County.
A. Definitions:
Certificate of coverage ("certificate") - A copy of a certificate of insurance, a
certificate of authority to self -insure issued by the Texas Worker's Compensation
Commission, or a coverage agreement )TWCC-89), TWCC-83, or TWCC-84),
showing statutory workees compensation insurance coverage for the person's or
entity's employees providing services on a project, for the duration of the project.
Duration of the project - includes the time from the beginning of the work on the
project until the Contractor's/person's work on the project has been completed
and accepted by the governmental entity.
Persons providing services on the project ("subcontractors" in section 406.096 fof
the Texas Labor Code)) - includes all persons or entities performing all or part of
the services the Contractor has undertaken to perform on the project, regardless
of whether that person has employees. This includes, without limitation,
independent Contractors, subcontractors, leasing companies, motor carriers,
owner -operators, employees of any such entity or employees of any entity which
furnishes persons to provide services on the project. "Services" include, without
limitation, providing, hauling, or delivering equipment or materials, or providing
labor, transportation, or other service related to a project "Services"' does not
Page 7
Vol. -3 pg.:0
include activities unrelated to the project, such as food/beverage vendors, office
supply deliveries, and delivery of portable toilets.
B. The Contractor shall provide coverage, based on the proper reporting of
classification codes and payroll amounts and filing of any coverage agreements,
that meets the statutory requirements of Texas Labor Code, Section 401.011
(44) for all employees of the Contractor providing services on the project, for the
duration of the project.
C. The Contractor must provide a certificate of coverage to the governmental entity
prior to being awarded the contract.
D. If the coverage period shown on the Contractor's current certificate of coverage
ends during the duration of the project, the Contractor must, prior to the end of
the coverage period, file a new certificate of coverage with the governmental
entity showing that coverage has been extended.
E. The Contractor shall obtain from each person providing services on a project,
and submit to the governmental entity.
(1) a certificate of coverage, prior to that person beginning work on the
project, so the governmental entity will have on file providing services on the
project, and certificates of coverage showing coverage for all person, and
(2) no later than seven (7) calendar days after receipt by the Contractor, a
new certificate of coverage showing extension of coverage, if the coverage
period shown on the current certificate of coverage ends during the duration of
the project
F. The Contractor shall retain all required certificates of coverage for the duration of
the project and for one year thereafter.
G. The Contractor shall notify the governmental entity in writing by certified mail or
personal delivery, within 10 calendar days after the Contractor knew or should
have known, or any change that materially affects the provision of coverage of
any person providing services on the project.
H. The Contractor shall post on each project site a notice, in the text, form and
manner prescribed by the Texas Workers' Compensation commission, informing
all persons providing services on the project that they are required to be covered,
and stating how a person may verify coverage and report lack of coverage.
1. The Contractor shall contractually require each person with whom it contracts to
provide services on a project, to:
(1) provide coverage, based on proper reporting of classification codes and
payroll amounts and filing of any coverage agreement, that meets the
statutory requirements of Texas Labor Code, Section 401.011 (44) for all of
its employees providing services on the project, for the duration of the project;
Page 7
Vol. 3QI�) pg.
(2) provide to the Contractor, prior to that person beginning work on the project,
a certificate of coverage showing that coverage is being provided for all
employees of the person providing services on the project, for the duration of
the project,
(3) provide the Contractor, prior to the end of the coverage period, a new
certificate of coverage showing extension of coverage, if the coverage period
shown on the current certificate of coverage ends during the duration of the
project.
(4) obtain from each person with whom it contracts, and provide to the
Contractor.
(a) a certificate of coverage, prior to the other person beginning work on
the project, and
(b) a new certificate of coverage showing extension of coverage, prior to
the end of the coverage period, if the coverage period shown on the
current certificate of coverage ends during the duration of the project,
(5) retain all required certificates of coverage on file for the duration of the project
and for one year thereafter;
(6) notify the governmental entity in writing by certified mail or personal delivery,
within 90 calendar days after the person knows or should have known, of any
change that materially affects the provision of coverage of any person
providing services on the project, and
(7) contractually require each person with whom it contracts, to perform as
required by paragraphs (a) -(g), with the certificates of coverage to be
provided to the person for whom they are providing services.
J. By signing this contract, or providing, or causing to be provided a certificate of
coverage, the Contractor who will provide services on the project will be covered
by workers' compensation coverage for the duration of the project, that the
coverage will be based on proper reporting of classification codes and payroll
amounts, and that all coverage agreements will be filed with the appropriate
insurance carrier, or, in the case of a self-insured, with the Commission's
Division of Self -Insurance regulation. Providing false or misleading information
may subject the Contractor to administrative penalties, criminal penalties, civil
penalties, or other civil actions.
2. CERTIFICATES OF INSURANCE shall be prepared and executed by the
insurance company or its authorized agent, and shall contain the following
provisions and warranties:
a. The company is licensed and admitted to do business in the State of
Texas.
Page 7
vol. a - Pg.
b. The insurance policies provided by the insurance company are
underwritten on forms that have been provided by the Texas State Board
of Insurance or ISO.
C. All endorsements and insurance coverage according to requirements and
instructions contained herein.
d. The form of the notice of cancellation, termination, or change in coverage
provisions to Brazos County.
e. Original endorsements affecting coverage required by the section shall be
furnished with the certificates of insurance.
^n� Page 7
Vol. C) pg. �
Exhibit A
1 Scope
1.1 Introduction
The goals of this collaboration are
• To develop, test, and document custom HCM reports deemed essential for Go Live
• To develop, test, and document a custom Procurement infolet which will be added to the
existing Procurement dashboard
• To create new Custom View Only roles and test then with Brazos County technical
team's assistance
• To assist Brazos County technical team in creating, testing, and documenting a mass
update processes required on an annual basis
1.2 General
The Contractor shall successfully complete the tasks outlined under Requirements below.
The Contractor will perform the assigned work at the Contractor's facility. Brazos County will
not furnish office space or equipment for the Contractor.
1.3 Specifications and Standards
All work will be completed on the ekzl-dev3 environment:
1.3.1 Reports
Documentation of reports must be in the format shown and must include the information listed in
Appendix B, Design Document.
Once a report has been coded, tested, and documented by the Contractor, the Contractor will
create a folder in the Shared Folders/Custom/ITReview directory on hops://ekzl-
dev3.fa.us2.oraclecloud.com/analytics with the same name as the Report item in section 1.9.1
below, e.g., FMLA Absences Without Attached Certification, and will copy the Data Model and
Report files to the new folder. The Contractor will email sample output from the report to the
Requester and Brazos County along with instructions for accessing and running the report from
the ITReview folder. The email will request approval of the report by the Report Requester. If
the Requester asks for any changes or corrections to the report layout, content, or input
parameters, the Contractor will ensure Brazos County is aware of the request(s). The
Contractor and Brazos County will work together to determine if the changes are truly
corrections or possible enhancements for a future version of the report. The Contractor will test
any changes made to the report and will update the associated report documentation to reflect
the change(s).
When the Requester approves the report, the Contractor will let Brazos County know that the
report is 100% complete. Brazos County will review the report design documentation, the Data
Model and Report, and will complete the unit testing outlined in the design documentation.
Brazos County will notify the Contractor once this review and testing has been completed
successfully so the Contractor can mark the report as 100% complete in the Weekly Status
Report (see 1.5).
1.3.2 I nfolets
Documentation of infolets must be in the format shown and must include the information listed in
Appendix B, Design Document.
Once a custom infolet has been created, tested, and documented by the Contractor, the
Contractor will notify Brazos County who will schedule a Zoom session for the Contractor to
show the Brazos technical team how to add the infolet to the requested dashboard.
1.3.3 Custom Roles
Once a custom role has been created, the Contractor will notify Brazos County who will enlist
the help of the Application Administrators to test the new role. The Application Administrators
will work with the Contractor to identify appropriate test cases and, once the test cases have
been successfully completed, they will let the Contractor and Brazos County know that the
custom role has been tested and approved.
The Application Administrators will be responsible for adding the appropriate documentation of
the new role to their Prod Security and SVS Role Matrix.xlsx spreadsheet.
1.3.4 Procedures
The Procedure described in item 1.8.4.1 will be produced, tested, and documented
collaboratively by the Contractor and the Brazos technical team..
1.4 Method and Source of Acceptance
All deliverables and services rendered under this agreement are subject to inspection by Brazos
County. Should any deliverables not be to the satisfaction of Brazos County, she will inform the
County Purchasing Director of the specific issue(s). The County shall have the right to reject the
deliverable or require correction before payment will be authorized.
\,.,1, I ` fir: `f _ • '�
1.5 Reporting Requirements
The Contractor will provide a Weekly Status Report to Brazos County prior to each Weekly
Check-in (see 1.6). The report format can be found in Appendix A, Weekly Status Report.
1.6 Control Procedures
The Senior Systems Analyst will schedule a Weekly Check-in Zoom meeting with the Contractor
to review the Weekly Status Report and discuss any questions or issues the Contractor has.
1.7 Change Management Procedures
Brazos County does not anticipate any substantive changes to the requirements detailed in this
SOW although some minor, cosmetic details such as output columns, grouping, subtotals, and
general report layout will likely need to be adjusted. If substantive changes do arise, e.g.,
additional reports, infolets, and/or custom roles, or some new task not currently included in this
document, the changes must be documented in writing byBrazos County and an amendment
must be prepared to reflect these changes.
1.8 Deliverables
1.8.1 Reports
1.8.1.1 FMLA Absences Without Attached Certification:
Lists employees with intermittent FMLA Absences requests that do not have certifications
attached. Additional information will undoubtedly be needed to complete this report; the
Contractor should speak with about it. The Requester is Jennifer Salazar.
1.8.1.2 Check Payment Register:
This lists Payroll Check numbers, employee numbers, employee name, the deposit amount (it is
redacted in the sample below for privacy reasons), and the check amount. The report should
take as input the Check Date (optional), the Payroll run identifier (optional). Either the Check
Date or the Payroll run identifier must be provided. The Requesters are Laura Davis and
Cristian Villarreal.
DATE: 06%I9%iU19
BRAZOS COUM
T14E: I1:I4:06
CHECK REGISTER
PAY RLN 084 PAYROLL 6/21
EMPLOYEE
CHECK YO
NUHOCR
---------- -- EMPLOYEE --------------
V5035357
12599
CCRTEZ. LOIS ANYOUTO
V5035158
12267
MLY. AFOLLOS 7
V5035199
12058
DESIR JR. RAYMOND
VS035390
4765
DILLOC. JEFFREY SCOTT
VS03S39L
12521
DJRMN. ADRIAN JOE
VSOIS192
12609
EALOKS, ALLUNDER J011N4
vSO35393
12418
FRANK.. NICRAEL WAYNE
VSDIS394
12329
GENTRY, TASLA A.
V503S39S
3454
rr.9J6X: SHATNIER T
Y5035396
1198[
GRAY. DA]AVAL D.
VS03S197
12577
GRO+ALDO, PAYROND RI;Nr.
vS035398
12396
3ACK90N JR. BRANDON 3
VSOJ5199
12619
JACAS,CN, IDAYSEA H
YSO3540D
12579
JC41VCN, ERICA OAMIELLE
YS03S4OL
L2481
704'501, GERAUD WINFIELD
VSD3S402
120DS
LEE, CIURA A.
YSOIS403
12523
LEE. VX%%SSA FRANXLYN
vSo15404
4445
K46SLE-DAZY. KAMI L
Y501540S
L2436
K;CRAY. STAFON NOYTREL
VSDIS406
1.1621
KFWIOLA. JOSEPH NASD
YSO35407
22556
"MAN. LINDA WILLS
45015403
12887
PEQUENO. DECANNA R.
Y$035409
11998
PICRCC 11. BILLY H.
VS03S410
12524
RE". JASMINE XARISSA
W5015411
12330
RCOLRSOV, AIETTA L.
vSO3S412
11262
ROGERS. LLOYD E.
vSOIS4L3
11533
SIMS, COLLIE 3.
VS035414
12438
S11ITH. TIMMY
YSD354LS
12623
STenART, Dau NIC R
Y5035416
12468
V L
SIVAN, MICHAEL DEWAYNE
vSO3S4L7
1231L
TURNER, LAPEATRICE O.
YS0354U
12066
VALTIERRA FERNAADEZ. DAKARIS Z.
V50354L9
L2607
VILLARREAL. VANESSA 11
VSO3S420
12367
WAWUN.GTON. RO'511AC N.
vSOIS42L
3704
GN -LS, CREGCRY E
V503S422 .
3296
rgOSItY, JC4NISE L
V503S423
3760
MC1:EY. T000 8
vSO35424
11747
STORM, 50NN4 W.
45035425
12031
ZIMMERRM. LORI A.
45015426
12028
DAVIS 211, N1IBERT L.
45035427
L1831
FARRIS. KARI A.
45035429
11097
RAXII(EZ. ANN H.
V5035429
12575
TRUELOVE, SHaRLA N.
VS015430
4351
AVrREY. X4RGARE7 F.
V503S431,
11871
HCMRIC)fS. LATONYA X.
YS03S432
L1861
BASS. DARIUS
vSOIS433
12103
DIANCO. ELIZADETH N.
V503S434
12516
ESCALCN. JULIO A.
V501541S
.12437
FOGEY, THEHICA SHAUNrA
YSOIS436
12368
HAAOIN. CHRISTINA D.
VS035437
432S
HEARD, SHEHIrA B.
YS03S433
3269
3ACKSCN, CAROL A
45035439
12399
XREJCi. MELBA R
vSD35440
17800
MCCLOUO, TRAVIS L.
Y503544L
12480
NCBRIO. JEX%IE N.
VS035442
12472
SAUSFJ:A. OESIRAY NICOLE.
1.8.1.3
Benefit Types by Department:
DEPOSIT
A IDU\T
stOCUIE hLM:•DAYCII[33
PAY FERICO END 06/14/2OL9
CHECK DATE 06/21/2019
CHECX
AMCUNr
This lists Benefit dollar amount per Department for all Benefits with subtotals by Benefit. If
additional information is needed to complete this report, the Contractor should speak with
Brazos County about it. The Requester is Payroll.
VOL Pg
DATE: Q6/19/2019
TIKE: 11:19:59
vol,
I
NODULE NUM: PAYMK53
CHECK DATE 06/21/2119
BAAZOS COMW
EMPLOYEE BENEFIT SUMMARY
PAY RUN 064 PAYROLL 6/21
BUDGET CODE
BENEFIT AMOU%T
BENEFIT 'FI - FICA FRINGE ACCOUNT - 531DLW00
10040100
COUNTY 3UDGE
965.25
10002050
VETERAN'S SERVICES
111.55
10003000
PRE-TRIAL 80M SUPERVISIO
LO7.24
30S00000
BUDGET OFFICE
370.29
11040100
CLUHISSTOYERS CT. ADMIN.
1.293.34
11002500
MOTEL OCCUPANCY TAX
262.07
11020060
COURT SUPPORT - CIVIL
17.21
11100030
FLEE: SHOP -LIGHT EQUIP
72S.IS
11200200
COLLECTI6VS
560.57
11210020
ELECTIONS ADMINISTRATOR
775.96
12000100
COUNTY TREASURER - ADMIN.
805.65
12500100
RISK MANACEKEl%T - ADMIN.
229.26
13000100
TAX ASSESSOR/COLLECTOR
3.016.93
14000100
INFORMATION TECHNOLOGY
3,697.95
15000100
H@NAN RESOURCES
739.21
16000100
COUNTY AUDITOR - ADMIN.
1.509.65
16500100
PURCHASING ADMINISTRATION
604.59
17000100
FACILITIES SERVICES
3.02S.6S
17000200
LANDSCAPING
52a.01
38000100
COUNTY ATTORNEY - ADMIN.
5.066.06
18006000
C.A.OPERATING FUND
11.19
19000100
19010080
DISTRICT ATTORNEY - ADMIN
5.794.?6
191000
DA - CHILD PFJDTELTIVE SRV
CRIME AGAINST WOMEN PROSE
146.61
399.56
192000
VICTIM ASSISTA14CE COORDIN
114.52
20000100
DISTRICT CLERK - ADMIN.
1.625.12
20DMOG
DIST CLK ARCHIVAL FU%D
36.67
20010000
DIST. CL. - IURY SERVICES
196.06
21000100
COUNTY CLERK - ADMIN.
1.336.73
21005060
COUNTY CLERK RGMT FU%D.
199.67
22000!00
65TH DISTRICT COURT
550.60
22100100
272ND DISTRICT couRT
560.00
22200100
361sT DISTRICT COURT
S6S.49
225Q0100
IUVENTLE COURT REFEREE
261.66
22640!00
ASSOCIATE 3UDG. 01
463.57
22800100
ASSOCIATE IUDGE 62
648.35
23040100
C C L S1 - ATPUINISTRATION
1.083.97
.903
23100!00
c c L !2 - ADMINISTaATIN3V
as
24101100
IUSTICE OF THE PEACE O1
S42.70
24200160
305TICE OF THE PEACE 02
500.32
24301100
3USTICE OF THE PEACE NN3
627.33
24401100
3USTICE OF THE PEACE v4
406.77
28040100
SHERIFF - ADMINISTRATION
6.741.91
26002000
SHERIFF - SAIL ADMIN.
18,909.60
260030"
TAIL MEDICAL SERVICES
1.543.81
28084080
SO-CSISD SCHOOL SECURITY
622.07
28006080
3AIL COMMISSARY
209.30
30102100
COUSTABLE PRECINCT 1
795.02
30201100
CONSTABLE PRECINCT 2
1.038.66
30301100
CONSTABLE PRECINCT 3
768.59
30401100
CC14STABLE PRECINCT 4
1.153.79
31040100
3UVENTLE SERVICES
3.697.12
31000200
IUV SRV -DETENTION
4,067.86
31000300
3U:V SRV -ACADEMY
535.39
31010000
TYC PAROLE
291.23
vol,
I
NODULE NUM: PAYMK53
CHECK DATE 06/21/2119
DATE: 06/19/2019 BRAZOS COLW Y
TIP -0: 11:19:S9 EMPLOYEE BENEFIT SUMMARY
PAY RUN OB4 PAYROLL 6/21
BUDGET CODE BENEFIT AMOUNT
NAEP
T330 -SA BASIC PRORATION
T33D-SA COMM. PROGRAMS
T330 -SA PREAPOST AD3UOICA
T33D-SA C0MX TMT OIVERSN
T33D-SA MENTAL MLT SVCS
EMERGENCY MANAGEMENT
EXPOSITION CENTER 1.
FAIR ADMINISTRATICU
RWOS CENTER - A:MDN.
CO. AGRTCULTURE EXTENSION
METROPOLITAN PLANNING
COUNTY RECORDS MAKAGEMENT
COURTHOUSE SECURITY Fl3ND
HEALTH DEPT. ADMIN
ENVIWINESTAL SAV ADMIN 1,
CLINIC SEAVICES A[MIN 1.
LAR AM41UT57RA71ON
TWU/SURER
REGIONAL PROGRAMMING
EH£RGENCY PREPARENESS
BASIC SUPERVISION 3,
CCP SUBSTANCE ABUSE
CCP SUBSTANCE ABUSE AAC
CCP SEK OFFEi3ER
SPECIALTY COURT PROGRAM
DP MENTALLY IMPAIRED
DP SUBSTANCE ABUSE
DP MICH RISK/HIGM NEED
ROAD AND BRIDGE ADMIN. 6,
FLEET SHOP -HEAVY EQUIP
HEALTH L WELLNESS CLINIC
'TT TOTAL FICA FXW-- 109.017.73
BENEFIT 'FM - MEDICARE FRIUGE ACCOUNT - S3100000
COUNTY 3LOGE
225.74
VETERAN'S SERVICES
26.09
PRE-TRIAL BOND SUPERVISIO
25.08
BUDGET OFFICE
56.60
COMMISSIONERS Cr. ADMIN.
303.66
HOTEL OCCUPANCY TAX
65.97
COURT SUPPORT - CIVIL
4.02
FLEET SHOP -LIGHT EQUIP
169.59
COLLECTIONS
131.10
ELECTIONS ADMINISTRATOR
181.49
COUNTY TREASURER - ADMIN.
165.42
RISK MANAGEMENT - ADMIN.
S3.62
TAX ASSESSOR/COLLECTOR
795.56
INTOPYATION TECHNOLOGY
911.62
MLMAN RESOURCES
172.07
COUNTY AUDITOR - ADMIN.
353.06
PURCHASING ADMSNTSIRATDON
169.18
FACILITIES SERVICES
707.62
LANDSCAPING
123.49
1.8.1.4 Element Register - Org Charge Summary by Fund:
MODULE NUM: PAYCMKS3
CHECK DATE 06/21/2019
This lists the total payroll amount per fund with a grand total. The Department division can be
found in fnd_id flex segments (segment 2) using the fnd flex values_vl.flex_value_set_id for
fnd flex values_vl1.description = HR—ALL—ORGAN IZATI ON—UN ITS. name. The fund can be
found in a similar fashion (segment 1 instead of segment 2). If additional information is needed
to complete this report, the Contractor should speak with Brazos County about it. The
Requester is Payroll.
]ATE: 06/1912019 BwQOS COMM NDDUIE A'LM: PAYCHK63
rWZ. 11:19:29 CrGA%=AT1DM CHARGE StPQUV 8Y FUND CHECK DATE 06/21/2019
PAY RtW 084 PAYROLL 6/21
0100 1.614.847.06
1100 4.968.S6
1900 4.111.87
2000 3.S21.60
2200 11.626.93
2301 591.43
3000 49.692.10
5000 10.864.8881
5500 3.545.91
5800 187.66
9100 67.476.23
9700 82.679.62
TOTAL REPORT 1.864.135.78
1.8.1.5 Element Register - Org Charge Summary by Employee:
This lists Amounts Charged per person subtotaled by Account, by Division ("Budget Code" in
the sample output below from the legacy system), and by Fund with a grand total Amount
Charged. If additional information is needed to complete this report, the Contractor should
speak with Brazos County about it. The Requester is Payroll.
TATE: 06/19/2019
Department
Hours
BRAZOS COUNTY
NODDLE NINI PAYCXK63
rim--: 11:19:10
525.25
ORGANIZATTON CHARGE S:HNARY REPORT
CHECK DATE 06/21/2019
Veteran Services
80.00
PAY RUN 094 PAYROLL 6121
(list of all departments with OT sorted by Division #)
109.75
PAY
EM.'LOYEE
RIND BLOGET CODE
ACCOUNT
CODE
NIMBER
________________ ERPLOYEE________________
AMOIAT CHARGED
0100 10000100
51100DOO
010
2242
PETERS. EDGAR
TOTAL ACCOUNT
0100 10000100
S130ODDO
013
11912
BLANKENSHIP. MARY
0100 100D0100
51300000
013
11956
LEGGETT. AUBREY
TOTAL ACCOUNT
0100 10000100
S161ODCO
014
11458
A10ERSON. MARSHA
0100 10000100
S1610000
014
3065
COTT. MYRA
0100 10000100
51610000
014
12576
HERRERA. RAEA%NA
0100 10000100
5161OD00
014
12305
3ETT. ZACHARY
TOTAL ACCOUNT
0100 10000100
51630DOO
016
12422
SMITM, BARBARA
TOTAL ACCOUNT
0100 10000100
51730000
330
11956
LEGGETT. AUBREY
0100 10000100
51730000
332
11932
BLAHKENSHTP. MARY
0100 ICODDIOO
S173OD20
332
2242
PETERS. FDGAR
0100 10000100
51730000
.332
12422
SMTTH. BARBARA
TOTAL ACCOUNT
0100 10000100
5192ODDO
040
11932
BLANKENSHIP. MARY
0100 10000100
51910000
040
11956
LEGGETT. AUBREY
TOTAL ACCOUNT
0100 10000100
S1920D30
041
11932
BLANKBISHTP. NARY
0100 10000100
51920000
041
3065
GOTT. MYRA
TOTAL ACCOUNT
0100 10000100
51921NO
095
12305
3ETT. ZACHARY
TOTAL ACCOUNT
0100 10000100
S19CODCO
OS2
11456
ANDERSON. MARSHA
TOTAL ACCOUNT
TOTAL BUDGET CODE
0100 10002000
51300000
013
12379
PATTERSON. ALFRED
TOTAL ACCOUNT
0100 10002000
51920000
041
12379
PATTERSON. ALFRED
TOTAL ACCOUNT
1.8.1.6 Overtime by Department:
Report that lists total Overtime hours and dollar amount per department for the specified period.
The Requester is Payroll.
Division
Department
Hours
Dollars
10000100
County Judge
525.25
(total $
amount
per dept)
10002000
Veteran Services
80.00
10003000
(list of all departments with OT sorted by Division #)
109.75
Grand Total
75294.15
E vo
1.8.1.7 Quarterly TEC:
We will have to ask for more details before undertaking this report although an example of the
output is provided below. The Requester is Payroll.
1.8.1.8 Application Extract;
This report should take as input a Pending Worker's employee number or name and will extract
an employment "application" from the Recruiting module. The Requester is Jennifer Salazar.
1.81.9 Attachment Extract.-
This
xtract.
This report should take as input the employee number or name and will, extract files attached to
a person record. The Requester is Jennifer Salazar.
1.8.1.10 SO Applicants Rejected in Last 6 Months
This report will list all Applicants who have applied for jobs in the Sheriff's Office in the last six
months and who were rejected. Most likely additional information is needed — the Contractor
should speak with Brazos County about it. The requester is Jenifer Brandhuber.
TEC Oua� ReQort
17000100 ' FACILITIES SERVICES
3322
Department Department TFtL'
Employee last Name
Number
First Name 'termination
Date
Distribution Dollar
Amount
1.8.1.8 Application Extract;
This report should take as input a Pending Worker's employee number or name and will extract
an employment "application" from the Recruiting module. The Requester is Jennifer Salazar.
1.81.9 Attachment Extract.-
This
xtract.
This report should take as input the employee number or name and will, extract files attached to
a person record. The Requester is Jennifer Salazar.
1.8.1.10 SO Applicants Rejected in Last 6 Months
This report will list all Applicants who have applied for jobs in the Sheriff's Office in the last six
months and who were rejected. Most likely additional information is needed — the Contractor
should speak with Brazos County about it. The requester is Jenifer Brandhuber.
17000100 ' FACILITIES SERVICES
3322
BELTRAND
PAMELA
36000100 • EXPOSITION CENTER
4756
:JACKSON
'
ANGELIA--------------
17000100. FACILITIES SERVICES
4812
MCCOMB
PATRICIA
36000100. EXPOSITION CENTER
; 4884
CAMMACK
LONNIE
17000100 FACILITIES SERVICES
4983
FICKEY
LARITA
36000100 EXPOSITION CENTER
11422
TRIOLO-MCVEY LISA
i 36000100 i -EXPOSITION CENTER
— 11633—
- :JONES -
JACKIE
36000100 ' EXPOSITION CENTER
12202
'LAMBERT
JOSHUA
17000100 • FACILITIES SERVICES
.12277
PARRA
FERNANDO :
17000100 • FACILITIES SERVICES
12404
SIMPSON
DARRELL
' 36000100 '• EXPOSITION CENTER
12646
BARNWELL
KENNETH
l 36000100 EXPOSITION CENTER
12659
MOTA JR
:HECTOR
1.8.1.8 Application Extract;
This report should take as input a Pending Worker's employee number or name and will extract
an employment "application" from the Recruiting module. The Requester is Jennifer Salazar.
1.81.9 Attachment Extract.-
This
xtract.
This report should take as input the employee number or name and will, extract files attached to
a person record. The Requester is Jennifer Salazar.
1.8.1.10 SO Applicants Rejected in Last 6 Months
This report will list all Applicants who have applied for jobs in the Sheriff's Office in the last six
months and who were rejected. Most likely additional information is needed — the Contractor
should speak with Brazos County about it. The requester is Jenifer Brandhuber.
1.8.1.11 History of All Position Changes:
This report lists the history of an employee's position changes. We will need to gather more
details from the Requester, Jennifer Salazar.
1.81.12 SO Estimated Gross Wages & Benefits.-
This
enefits:
This report lists the Estimated Remaining Expense and Estimated Balance per Division. The
Requester is Carla Field and Amy Bates is the SME.
FtiisrA
BilOpt Wdt
mi#d UnA yee
Bu0pRe6
n5w Ye& B�
nsw Ya r ftw"
A" Vd7r00
Eft. Rementp
ER Oa%
.,
AC[otmt
Amount
Am0unt
EQ
Elp
W 28000100
.. . _
SHMUT-ADNNSS3M71Q4 ' Sim
. - _ —.. - __ .._. __
! $4,37t,624.00 .
_ . -.. .. �.
53536,663.)1:
_-.—..__. . - - _.
157,08677 •
_ ._ _.. _
599.%9.77.
. — - _ ._.._.
5237.990.56
... .
2D
_-�..
;S"MT.-ADMNEIISTPA72" 530000
52,151,411.00
- SL669.956.61
- 74,55L63
283,296.191•
.
SIS8.188.20
tdOQO10O-takuhtsa
"17x72
2D 28004000
ISOa DS01O0-SE41RIfY SI0000
1415807.00 '
f354,02439
IS,8N.08
60,OS8S4:
St)19.07.
20
ISOLSWSCHOOLSEOS= .530000 -
121t,624.00 ;-
-- 5176,77'..13
7,091.61
291938.12
14,863.75
1600t00D-tafd0/ttd
V
_
56.5♦12.78
2D '; SI000100 T
_ _
cowrniom sEaRm nam 510000
_
1324,40800 '
5232.220.13
_
10366.98
39,39452 •
_
SS2.793.OS'
20
COURMOUSOSECI[3Mrtmi530000
1159,30100
5102515.26 ;
4.577.91:
17,396.06
539,359.69.
51000100-ta1DuL1M -
592,15L69
*531.914.23.-
1.8.2 Custom Roles
1.8.2.1 Brazos Learning Specialist - View All:
Customized Learning Specialist Role with view only access
1.8.2.2 Brazos Payroll Manager - View All:
Customized Payroll Manager Role with view only access
1.8.2.3 Brazos Compensation Specialist - View All:
Customized Compensation Specialist Role with view only access
1.8.2.4 Brazos Hiring Manager - View All:
Customized Hiring Manager Role with view only access
1.8.2.5 Brazos Time and Labor Manager - View All:
Customized Time and Labor Manager Role with view only access
1.8.2.6 Brazos Benefits Specialist - View All;
Customized Benefits Specialist Role with view only access
1.8.3 Infolet / Modified Dashboard
1.8.3.1 Open Purchase Order Infolet:
Create a new Open Purchase Order infolet that lists open POs with their amounts. Create a
Brazos Procurement Dashboard from the seeded Procurement Dashboard and place the new
Open Purchase Order infolet in the custom dashboard.
1.8.4 Procedure
1.8.4.1 Grade Rate Data Load Process:
Brazos County will need to perform mass updates of Grade Rates on an annual basis. Whether
this update will occur via HDL or via a spreadsheet loader, the Contractor will work closely with
Brazos County and her team to document the steps required and test them on a non -production
environment. In general, the documented procedure should include the following:
a. The process for downloading current grade rates and associated positions/employee
numbers & names to a spreadsheet with formulas for calculating new grade rates for
COLA and/or merit increases
b. The process for uploading and applying the modified grade rates in HCM
The deliverable for this item will be a document produced collaboratively by the Contractor and
the Brazos technical team that can be used by Brazos to create a Knowledge base article in the
County's ITIL system.
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Appendix B
Design Document
Note: this format will be used for documenting Reports and Infolets. Adjust the labels
and content of the documentation as needed when documenting Infolets. The "Test
Cases" section is required for Reports and for Infolets.
Report Name:
This will be the name referenced in Section 1.8.1, not the name of the Report object.
Required By Date:
This will be the date shown in the Scheduled Completion Date column of the Weekly Status
Report (see Appendix A)
Requester:
This should be provided in Section 1.8.1. If not, Brazos County determine who the Requester
should be and inform the Contractor.
Object Names:
Report Name:
Data Model Name:
Inputs Parameters and Types:
List input parameters including the parameter type, whether the parameter is required, and
whether there is a default value
Outputs:
List columns included in the output
Schedule:
If the report is to be scheduled, document the frequency and preferred schedule time(s), the
recipients of the output, the output type, and, if there is an event trigger, include information
about the trigger, e.g., a Schedule trigger that prevents sending a blank report when there are
no results
Narrative:
A brief description of the report
Vol. pg. 00
Unit Test Cases:
see examples
in table below
Feature
ScenarioTest
Test Case Expected
#
TestedCase
Results
1
Select by Dept
All active
1. Navigate to https://ekzl- employees in
devl..fa.us2.oraciecloud.com/analytics/Saw.dll?catalog County Auditor will
Shared Folders\ITReview\Canceled Pending Workers\ be listed along with
their job code,
2. Under the report file BRZ EmpsByDept Rpt ; Click grade code, and
"Open". hire date
3. Select County Auditor from "Departments" dropdown
menu.
2
Select All Dept
Repeat Test 1, this time selecting All departments
All active
employees will be
listed by Dept along
with their job code,
grade code, and
hire date
3
Schedule
Run report on schedule
Output will be
emailed to xxx in
xlsx format
FV01.-3ao-
0 p9• d�
Renewed Strength, Inc.
Residential Services Agreement
September 1, 2020 —August 31, 2021
CONTRACT AND AGREEMENT FOR LONG-TERM
RESIDENTIAL SERVICES OF UMNILE OFFENDERS
SPACE AVAILABLE
Renewed Strength, Inc.
Residential Services
September 1, 2020 -August 31, 2021
This Agreement is entered into by and between Brazos County, acting by and through its
duly authorized representative (hereinafter, "juvenile Probation") and Renewed Strength,
Inc. acting by and through its duly authorized representative (hereinafter, "Service
Provider") pursuant to license granted by the appropriate State agency with licensure or
regulatory authority over the facility ("Service Provider").
PURPOSE
1.00 The purpose of this Residential Services Agreement is to provide juvenile Probation with long
term residential care for children adjudicated to have committed delinquent conduct or
conduct indicating a need for supervision. The Facilities to be utilized is operated by Service
Provider, and are Iocated at 110 Hambrick, Houston, TX 77060 and 2814 Aldine Bender Rd.,
Houston, TX 77032.
TERM
2.00 The term of this Agreement is for 12 months commencing September 1, 2020 - August 31,
2021. It shall be automatically renewed for one year terms thereafter, commencing September
15t and ending August 310, unless one party notifies the other in writing, at least thirty (30)
days prior to the expiration of said term, of its intention to not renew this Agreement.
SERVICES
3.01 The level of care services delivery criteria as well as the required description of the
characteristics of children will be in accordance with the definitions determined by the
Texas Department of Family and Protective Services.
Service Provider will provide the following level of care services:
3.011 Specialized Level of Care consists of a structured, controlled residential treatment
setting that is designed to provide appropriate supervision and a moderate level of
therapeutic'services to maintain or improve the, child's.functioraing;These services
reflect a full range of social, psychosocial, and rehabilitative interventions and may
include, but are not limited to, substance abuse services, sex offender treatment,
special populations, mental health services and services for pregnant females.
Specialized programming is developed and implemerited by appropriately
credentialed professionals.
3.012 The provision of individual, group and family therapy and other therapeutic
interventions and programs, are managed and administered by appropriately
licensed mental health professionals (e.g., psychiatrists, psychologists, therapists,
Vol. Pg. aaa
I
Renewed Strength, Inc.
Residential Services Agreement
September 1, 2020 — August 31, 2021
counselors or paraprofessional staff under the direct supervision of professional
therapists or counselors).
3.013 Review of a child's continued need for specialized services shall be conducted at least
every 90 days by an appropriate mental health professional and/or treatment team.
3.02 Service Provider will perform the following services:
A. Provide basic residential services, including: standard supervision by qualified adults,
food and snacks, recreation, personal hygiene items, hair cuts, transportation, school
supplies, and room, (rent, utilities, maintenance, telephone).
B. Provide and document paraprofessional counseling, off -campus visits or furloughs,
major incidents and worker contacts. Any and all costs associated with off -campus
visits or furloughs will be paid by the parent or guardian.
C. Initiate and document meetings and attempted meetings among Service Provider,
Juvenile Probation staff and contracted children for the purpose of justifying
continued placement Justification shall be done at a minimum of every thirty (30)
days. A copy of the placement justification shall be submitted to Juvenile Probation
within ten (10) working days.
D. Ensure that the child's parent(s) or legal guardian(s) and Juvenile Probation are
notified if a child in placement makes an unauthorized departure, becomes seriously
ill, or is involved in a serious accident Juvenile Probation and parents will be
informed immediately if during working hours. After normal working hours, every
effort will be made to notify Juvenile Probation and the parents. In the event of
serious illness or accident and for any required follow-up care Service Provider shall
be responsible for having the child transported to the nearest hospital or emergency
care facility.
E. Ensure that the resident is made available to the juvenile probation officer to
participate in monthly status and progress reviews, as described in §341.506
A staff member who is knowledgeable about the resident's progress in the
facility's programming participates in monthly status and progress reviews with the
juvenile probation officer and provides a monthly written summary of the residents
progress in the facility's programming and documentation is maintained in the
resident's file.
F. Document and maintain records of all goods and services provided to contracted
children. These records shall contain, but are not limited to: hours of services
provided, number of children served, average length of stay per client, total hours of
counseling or treatment provided. These records shall be made available to Juvenile
Probation for periodic inspection.
G. Document and maintain records pertaining to the effectiveness of goods and services
provided to contracted children. These records shall contain, but are not limited to:
percentage of children in program successfully achieving set educational goals,
percentage of children achieving set vocational goals, percentage of children
achieving set social skills goals, percentage of youth demonstrating overall progress,
and number and type of investigations made by the Department of Family and
Renewed Strength, Inc.
Residential Services Agreement
September 1, 2020 —August 31, 2021
Protective Services or any law enforcement agency due to reports of abuse and/or
neglect. These records shall be made available to Juvenile Probation for periodic
inspection.
H. Any and all medical/psychiatric treatment and medication required to meet the needs
of the child, as well as clothing, or other expenses not provided for in the Service
Provider's program, shall be the sole responsibility of the said child's parent(s),
guardian(s), court ordered appointed conservator or. Juvenile Probation, to be paid by
either Juvenile Probation, Medicaid or health insurance. However, in no case shall a
child be denied any needed medical/psychiatric treatment or clothing due to the
inability to pay.
EVALUATION CRITERIA
4.01 The performance of Service Provider in achieving the goals of Juvenile Probation will be'
evaluated on the basis of the output and outcome measures contained in this section. Juvenile
Probation, at its discretion, may use other means or additional measures to evaluate the
performance of Service Provider in fulfilling the terms and conditions of the Agreement.
A. Juvenile Probation shall evaluate Service Providers performance under this
Agreement according to the following specific performance goals for Service
Provider:
1. Ensure children complete residential placement.
2. Prevent re -referrals of children during the six (6) months following release
from residential placement.
3. Ensure children move down in their Level of Care (if applicable) as they
progress in the treatment program.
B. Juvenile Probation shall additionally evaluate Service Provider by the following
output measures (in actual numbers of units of service and activities):
1.. The total number of children placed in residential placement.
2. The total number of children who were discharged from residential
placement successfully. "
3. The total number of re -referrals of children discharged from placements
within six (6) months after release.
4. The total number of children who move down in their Level of Care (if
applicable).
5. The average length of time before a child moves down in the Level of Care (if
applicable). .
C. Juvenile Probation shall further. evaluate Service Provider by the following outcome
measures:
1. Percentage of children in residential placement who will complete their
placement as a successful discharge.
2. Percentage of children who have completed their placement anis not re -
referrals within six (6) months after release:
3. Percentage of children who move down in their Level of Care (if applicable).
Vol. 3 pg.
Renewed Strength, Inc.
Residential Services Agreement
September I, 2020 — August 31, 202I
Notwithstanding the foregoing criteria for evaluation, nothing herein shall be
construed as a guaranty of outcome or performance by any child.
4.02 Service Provider shall report on a monthly basis to Juvenile Probation as to each of the
foregoing output and outcome measures. These reports will be reviewed by Juvenile
Probation in order to monitor Service Provider for programmatic compliance with this
Agreement.
COMPENSATION
5.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to
pay the Service Provider the sum of $197.69 per day for each child. The daily rate shall be
paid to the Service Provider for each day a child is in residential treatment pursuant to billing
and paying procedures agreed upon by Juvenile Probation and Service Provider.
5.02 Psychiatric services will be provided to the child on an as needed basis and shall be billed to
Juvenile Probation. An initial psychiatric/psychological evaluation that has been conducted
within the last 12 months is required prior to acceptance into the program.
5.03 Service Provider will submit an invoice for payment of services to Juvenile Probation on a
monthly basis. Said invoice shall be submitted with ten (10) working days following the end
of the invoiced month and shall include information deemed necessary for adequate fiscal
control, including but not limited to: to be attributed to specific clients if appropriate, date
service was rendered, total daily cost, and total monthly cost. Each invoice received for
payment will be reviewed by juvenile Probation in order to monitor Service Provider for
financial compliance with this Agreement. Invoices submitted by Service Provider in proper
form shall be paid by Juvenile Probation in a timely manner.
5.04 Juvenile Probation shall be responsible for all of the juvenile's medical expenses,
and Juvenile Probation agrees to indemnify and hold the Service Provider, its
officers, administrator, representatives, agents, shareholders and employees from any and all
liability for charges for medical expenses.
For all non -emergency treatment, including dental, vision, medical, and mental health
services, the Service Provider must obtain prior authorization from juvenile Probation.
If an emergency examination, EMS treatment, health care treatment, and/or hospitalization
outside the Facility (hereinafter, "Outside Treatment" )is -required for a child placed in the
Facility, the Administrator of the Facility (hereinafter, "the Administrator") is authorized to
secure the Outside Treatment at the expense of juvenile Probation. The Administrator shall
notify Juvenile Probation of Outside Treatment within twenty-four (24) hours of its
occurrence.
.:Juvenile Probation shall make arrangements directly with vendors for Ahe provision of, and
payment for, routine medical expenses, including without limitation, hospitalization, prenatal
services, and dental, for Post -Adjudication Program juveniles and other juveniles for whom
the Administrator has not elected to secure such services as provided herein above. In all
other medical situations, the Service Provider is authorized, but not required, to make
arrangements with vendors, at Juvenile Probation's request, for the provision of medical
treatment at the expense of Juvenile Probation. If the Service Provider makes such
arrangement, the Service Provider is authorized, but not required, -to seek coverage or
reimbursement of expenses from all sources, including but not limited to, Medicaid, Social
Security, medical insurance coverage, or contributions from parents or others and deducted
4
Vol. ao Pg.
Renewed Strength, Inc.
Residential Services Agreement
September 1, 2020 — August 31, 2021
from the invoice submitted to juvenile Probation. Documentation must include the name(s)
and SID numbers of the parties receiving the services, the dates and time services were
provided and such other information deemed necessary for adequate fiscal control. In any
event, responsibility for payment to vendors or reimbursement to Service Provider is the
ultimate responsibility of juvenile Probation. Service Provider will invoice juvenile Probation
for any non -reimbursed funds advanced by the Service Provider, and the juvenile Probation
will remit to the Service Provider, within 30 days of invoice, frill and final payment.
5.05 Service Provider shall account separately for the receipt and expenditure of any and all state
funds received from juvenile Probation under this Contract. Service Provider shall account
separately for state funds received and expended utilizing the following Generally Accepted
Accounting Practices (GAAP):
I. Service Provider has an outside audit completed on a yearly basis which specifies
receipt and expenditure of State funds. Service Provider shall forward a copy of the
annual outside audit to Juvenile Probation by March 1 following the end of the fiscal
year.
2. If Service Provider does not obtain an annual outside audit, then Service Provider
Shall provide a separate accounting of funds received from juvenile Probation in
whole or in part paid from state funds. The accounting shall clearly list the state funds
received from juvenile Probation and account for expenditures of said funds
including documentation of appropriate expenditures as well as the year's tax forms
and documentation. The accounting shall be provided to juvenile Probation thirty (30)
days prior to the renewal date of the contract.
5.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in
part with grant or state funds and shall be subject to termination without penalty, either in
whole or in part, if funds are not available or are not appropriated by the Texas Legislature.
5.07 In the event that State Reimbursement Rates are increased during the duration of the terms of
this Contract, the new rates will become effective reflecting those of the increase.
5.08 Service Provider agrees to make claims for payment or direct any payment disputes to
juvenile Probation's Fiscal Officer. Service Provider will not contact other department
employees regarding any claims of payment.
5.09.. -.;;Service Provider will provide certification of eligibility to receive state funds as required by'
Texas Family Code Section 231.006.
5.10 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties
agree to negotiate in good faith in an effort to resolve any disputes related to this contract that
may arise, no matter when the dispute may arise. If a dispute cannot be resolved by
negotiation, the dispute shall.be submitted to mediation before the parties resort to arbitration -
or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute,
and the parties shall pay the costs of mediation services equally.
ADDITIONAL TERMS & AGREEMENTS
6.01 Prior to transporting a child to the Facility for placement, juvenile Probation shall call the
Facility to ensure that space is available. Placement of children by Juvenile Probation may be
denied if space limitations require as determined by the Facility.
Vol. _ pg. ��{'
Renewed Strength, Inc.
Residential Services Agreement
September 1, 2020 —August 31, 2021
6.02 A child will only be accepted in the Facility upon receipt by the Administrator of a
proper order from the Juvenile Court of Brazos County and other documentation required by
Service Provider.
6.03 Each child placed in the Facility shall be required to follow the rules and regulations of
conduct as fixed and determined by the Administrator and staff of the Facility.
6.04 If a child is accepted by the Facility from Juvenile Probation and the child thereafter is
determined to be, in the sole judgment of the Administrator, mentally or physically unfit,
dangerous, or unmanageable, unsuitable for the program or combination of such conditions or
characteristics or whose mental or physical conduct would or might endanger the other
occupants of the Facility, then the Administrator shall notify Juvenile Probation
of Brazos County of this determination. It will be the responsibility of Juvenile Probation to
provide for the transportation for the removal of the child and shall be removed as soon as
practicable, but in no event longer than seven (7) working days after notification.
6.05 Service Provider, agrees that the Facility will accept any child who qualifies, without regard to
such child's religion, race, creed, sex or national origin.
6.06 It is understood and agreed by the parties that children placed in the Facility under proper
orders of the appropriate juvenile Court shall not be discharged from the Facility until the
Administrator of the Facility receives a written authorization from the Juvenile Probation
Department that originally authorized the placement of the child.
6.07 It is further understood and agreed by the parties that children placed in the Facility may be
released to the Juvenile Probation or other appropriate authority of Brazos County pursuant
to: (a) Section 6.04 of this Contract or, (b) an Order of Release signed by the Judge of the
Juvenile Court of Brazos County.
6.08 It is further understood and agreed by the parties that nothing in this contract shall be
construed to permit Brazos County, its agents, servants, or employees in any way to manage,
control, direct or instruct Service Provider, its director, officers, employees, agents,
shareholders and designees in any manner respecting its work, duties or functions pertaining
to the maintenance and operation of the Facility. However, it is also understood that the
Juvenile Court of Brazos County shall control the conditions and terms of detention
supervision as to a particular child pursuant to Texas Family Code, Section 51.12.
6.09 Juvenile Probation reserves the right to terminate the child's placement with Service Provider
at its discretion Service Provider must not release a child to any person or agency other than
Juvenile Probation without the written consent of an authorized agent of Juvenile Probation.
EXAMINATION OF PROGRAM & RECORDS
7.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its
program of services provided under the terms of this agreement and/or to review its record
periodically. This examination and evaluation of the program may include site visitation,
observation of programs in operation, interview and the administration of questionnaires to
the staff of Service Provider and the children when deemed necessary.
7.02 Service Provider shall provide to Juvenile Probation such descriptive information contracted
children as requested on forms provided by juvenile Probation.
Renewed Strength, Inc.
Residential Services Agreement
September 1, 2020 —August 31, 2021
7.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to
maintain and make available to authorized representatives of the State of Texas or Juvenile
Probation any and all books, documents or other evidence pertaining to the costs and
Expenses of this Agreement.
7.04 Service Provider will keep a record of all services provided to Juvenile Probation under this
agreement, and upon reasonable notice will provide information, records, papers, reports, and
other documents regarding services furnished as may be requested by Juvenile Probation.
Service Provider will maintain the records (as referenced above) for seven (7) years after the
termination of this Agreement.
7.05 "Contractor (aka "Service Provider") understands that acceptance of funds under this
contract acts as acceptance of the authority of the State Auditor's Office, or any successor
agency, to conduct an audit or investigation in connection with those funds. Contractor
further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct
f the audit or investigation, including providing all records requested. Contractor will ensure
that this clause concerning the authority to audirfunds received indirectly by subcontractors
through the contractor and the requirement to cooperate is included in any subcontract it
awards."
CONFIDENTIALITY OF RECORDS
8.01 Service Provider shall maintain strict confidentiality of all information and records relating to
children involved in Juvenile Probation, and shall not re -disclose the information except as
required to perform the services to be provided pursuant to this Contract, or as may be
required by law.
DUTY TO REPORT
9.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and
Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider,
and any of its employees, interns, volunteers or contractors, shall report any allegation or
incident of abuse, neglect, exploitation, death or other serious incident involving a juvenile in
a juvenile justice facility or juvenile justice program in the following manner:
A. For. all allegations and incidents except sexual abuse and serious physical abuse:
within twenty-four (24) hours from the time the allegation is made, to the following:
1. Local lain enforcement agency; and
With respect to juveniles placed by Brazos County Juvenile Probation
Department, notification shall be made to the Brazos County Juvenile Probation
Department and an incident report shall be sent to facsimile number (979) 823-
4211. Additionally, the Executive Director shall be contacted via telephone at
(979) 361-1871 or (979) 361-1800 within 24 hours.
3. When applicable, Brazos County juvenile Probation shall make the appropriate
notifications and reports to Texas Juvenile Justice Department by submitting a
TJJD Incident Report Form to facsimile number 1-512-424-671-7 (or if unable to
complete the form within 24 hours, then by calling toll-free 1-877-786-7263;
followed by submitting the report within 24 hours of said call). In addition, for
Renewed Strength, Inc.
Residential Services Agreement
September 1, 2020 — August 31, 2021
serious incidents, a treatment discharge form or other medical documentation
that contains evidence of medical treatment pertinent to the reported incident
shall be submitted to the Texas Juvenile Justice Department within 24 hours of
receipt.
B. For allegations and incidents of sexual abuse or serious physical abuse:
Local law enforcement agency immediately, but no later than one (1) hour from
the time a person gains knowledge of or suspects the alleged serious physical
abuse or sexual abuse. The initial report shall be made by phone to law
enforcement;
2. With respect to children placed by Brazos County Juvenile Probation
Department, an Incident Report Form shall be sent to Brazos County Juvenile
Probation Department within 24 hours at facsimile number (979) 823-4211 and
notification shall also be made via a telephone call to the Executive Director at
(979) 361-1871 or (979) 361-1800.
3. When applicable, Brazos County Juvenile Probation shall contact the Texas
Juvenile Justice Department immediately, but no later than four (4) hours from
the time a person gains knowledge of or suspects the alleged serious physical
abuse or sexual abuse. The initial report shall be made by phone by calling toll-
free 1-877-786-7263. Within 24 hours of the report by phone, the completed TJJD
Incident Report Form shall be submitted by facsimile number 1-512-424-6717 or
by email.
9.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an
oral or written statement from an alleged victim or other person with knowledge or who has
reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other
serious incident involving a child, but that is not alleged to involve an employee, intern,
volunteer, contractor, or service provider of a program or facility, shall be immediately
reported to law enforcement or to other appropriate governmental unit as required in Texas
Family Code Chapter 261.
9.03 As used within this Agreement:
A. An allegation or incident includes the witnessing, learning, or receiving an oral or written
statement from an alleged victim or other person with reasonable belief or knowledge as
to the occurrence or an alleged abuse, neglect, exploitation, death or other serious incident
involving a child in a juvenile justice facility or juvenile justice program.
B. A serious incident is attempted escape; attempted suicide; escape, reportable injury,
youth -on -youth physical assault or youth sexual conduct
C. Sexual abuse is conduct committed by any person against a child that includes sexual
abuse by contact or sexual abuse by non -contact.
D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from
the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the
bodily harm or condition requires medical treatment by a physician, physician assistant,
licensed nurse practitioner, emergency medical technician, paramedic or dental.
Vol. pg
Renewed Strengtb, Inc.
Residential Services Agreement
September 1, 2020 — August 31, 2021
E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether
contiguous or detached, operated wholly or partly by or under the authority of the
governing board, juvenile board or by a private vendor under a contract with the
governing board, juvenile board or governmental unit that serves children under juvenile
court jurisdiction. The term includes: a public or private juvenile post -adjudication
secure correctional facility required to be certified in accordance with the Texas Family
Code; and a public or private non -secure juvenile post -adjudication residential treahnent
facility housing children under juvenile court jurisdiction.
F. - A juvenile justice program is a program or department operated wholly or partly by the
governing board, juvenile board or by a private vendor under contract with. the governing
board or juvenile board that serves children under juvenile court jurisdiction or juvenile
board jurisdiction. The term includes a juvenile justice alternative education program and
a non-residential program that serves juvenile offenders while under the jurisdiction of
the juvenile court or juvenile board jurisdiction and a juvenile probation department.
CRIMINAL HISTORY SEARCHES
10.01 Criminal history searches shall be conducted by Service Provider for any and all of its
employees, interns, volunteers or contractors providing services in a juvenile justice facility or
juvenile justice program that may have direct unsupervised access to children in the facility or
program.
10.02 Criminal history searches shall include the following:
A. Texas criminal history fingerprint -based criminal history background search through the
Texas Department of Public Safety.
B. Local law enforcement sex offender registration records check through the Public Sex
Offender Registry on the Texas Department of Public Safety website.
C. Federal Bureau of Investigation fingerprint -based criminal history background search at
the National Crime Information Center; internet based searches shall not be used to
conduct this background search.
10.03 A copy of the initial criminal history reportirequired by this Agreement and any reports
reflecting subsequent criminal activity shall be maintained for monitoring purposes for
whichever of the following occurs Iater: duration of the individuaPs employment or period of
service; minimum of three (3) years; or until any pending litigation, claim, audit or review and
all questions arising there from have been resolved.
10.04. As used within this Agreement, a disqualifying criminal history is a history that includes any
one of the following.
A. A felony conviction against the laws of this state, another state, or the United States within
the past ten 10) years;
B. A deferred adjudication for a felony against the laws of this state, another state, or the
United States within the past ten (10) years;
C. A current felony deferred adjudication, probation or parole;
Renewed Strengtb, Inc.
Residential Services Agreement
September 1, 2020 — August 31, 2021
D. A jailable misdemeanor conviction. against the laws of this state, another state, or the
United States within the past five (5) years;
E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another
state, or the United States within the past five (5) years;
F. A current jailable misdemeanor deferred adjudication, probation or parole; or
G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of
Criminal Procedure.
10.05 In addition to the criteria and time frames set forth in the above definition of disqualifying
criminal history, an individual must not have direct unsupervised access to children in a
facility or program until at least one year has elapsed since the completion of any period of
incarceration, community supervision, or parole.
10.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying
criminal history shall be prohibited from having direct unsupervised access to children in a
juvenile justice facility or a juvenile justice program.
10.07 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a
prior criminal history from being placed in a position that involves direct unsupervised contact
with children.
DISCLOSURE OF INFORMATION
11.01 Service Provider warrants that, prior to entering this Contract, it has verified and disclosed the
following information to Juvenile Probation, and agrees that it shall have an ongoing
affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail
this same information to Juvenile Probation:
A. Any and all corrective action required by any of Service Provider's licensing authorities;
B. Any and all litigation filed against the Service Provider, or against its employees, interns,
volunteers, subcontractors, agents and/or consulfarit-that have direct contact with
children;
C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of
the Service Provider that has direct contact with juveniles;
D. Any finding of "Reason to:Believe" by a state regulatory agency in a child abuse, neglect
and/or exploitation investigation where an employee, intern, volunteer, subcontractor,
agent and/or consultant of the Service Provider that has direct contact with juveniles was
the alleged or designated perpetrator,
E. The identity of any of the Service Provider's employees, interns, volunteers,
subcontractors, agents and/or consultants that have direct contact with juveniles that are.
registered sex offenders; and
10
Vol. pg.
Renewed Strength, Inc.
Residential Services Agreement
September 1, 2020 —August 31, 2021
F. The identity of any of the Service Provider's employees, interns, volunteers,
subcontractors, agents and/or consultants that have direct contact with juveniles that
have a criminal history. For the purpose of this Agreement, the term "criminal history'
shall include: (1) current felony or misdemeanor probation or parole, (2) a felony
conviction or deferred adjudication within the past ten years; or (3)'a jailable
misdemeanor conviction or deferred adjudication within the past five years.
11.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain
and disclose to Juvenile Probation any and all of the foregoing information as to any
individual, whether a prospective or existing employee, intern, volunteer, subcontractor,
agent and/or consultant of the Service Provider, prior to placing that individual in a position
that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile
justice program.
EQUAL OPPORTUNITY
12.01 Service Provider agrees to respect and protect the civil and legal rights of all children and
their parents. It will not unlawfully discriminate against any employee, prospective
employee, child, childcare provider, or parent on the basis of age, race, sex religion, disability
or national origin. Service Provider shall abide by all applicable federal, state and local laws
and regulations.
ASSIGNMENT & SUBCONTRACT
13.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations
arising out of this Agreement without the written consent of juvenile Probation.
OFFICIALS NOT TO BENEFIT
14.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and
no other public officials of the governing body of the locality or localities in which the project
is situated or being carried who exercise any functions or responsibilities in the project, shall
participate in any decision relating to this Agreement which affects or conflicts with his/her
personal interest or have any personal or pecuniary interest, direct or indirect, in this .
Agreement or the proceeds thereof.
DEFAULT
15.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole
or any part of this Agreement, as it deems appropriate, in any one of following circumstances:
A. If Service Provider fails to perform the work called for by this Agreement within the time
specified herein or any extension thereof; or
B. If Service Provider fails to perform any of the other material provisions of this Agreement,
including failure to achieve the defined goals, outcomes, and outputs, or so fails to
prosecute the work as to endanger the performance of this Agreement in accordance with
its terms, and
C. In either of these two circumstances after receiving notice of default, Service Provider does
not cure such failure within a period of ten (10) days.
11
Vol. P9• -L
Renewed Strength, Inc.
Residential Services Agreement
September 1, 2020—August 31, 2021
TERMINATION
16.01 This Agreement may be terminated:
A. By either party upon ten (10) days written notice to the other party of the intention to
terminate; or
B. Upon expenditure of available funds.
16.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion,
determines that the safety of children being served under this Agreement may be in jeopardy,
Juvenile Probation may immediately suspend the effect of this Agreement, including but not
limited to the obligation to pay, upon giving notice to the Service Provider.
WAIVER OF SUBROGATION
17.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims
or rights of its employees, agents, owners, officers, or subcontractors against Juvenile
Probation. Service Provider also waives any rights it may have to indemnification from
Juvenile Probation.
REPRESENTATIONS & WARRANTIES
15.01 Service Provider hereby represents and warrants the following:
A. That it has all necessary right, title, license and authority to enter into this Agreement;
B. That it is qualified to do business in the State of Texas; that it hold all necessary licenses
and staff certifications to provide the type (s) of services being contracted for; that it is in
compliance with all statutory and regulatory requirements for the operations of its
business and that there are no taxes due and owing to the State of Texas, the County of
Harris or any political subdivision thereof;
C. Service Provider will maintain in force policies of general liability insurance against loss
to any person or property occasioned by acts or omissions of Service Provider providing
limits of $100,000 per occurrence and $300,000 aggregate. Certificate of Liability Insurance
shall be furnished to Juvenile Probation. Furthermore Juvenile Probation shall be notified
immediately upon any changes in the status of the insurance policy and shall promptly
furrdsh updated certificates of insurahc6lo Juvenile Probation.
D. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants
will be properly trained to report allegations or incidents of abuse, exploitation, neglect,
death or serious incidents involving a child under the supervision of Juvenile Probation in
accordance with the requirements of Texas Family Code Chapter 261 and any applicable
Texas Juvenile Justice Department administrative rules regarding abuse, neglect,
exploitation, death or serious incidents; and that, if it has employees, interns, volunteers,
subcontractors, agents and/or consultants that have contact with children in a juvenile
12
Vol. Pg.
Renewed Strength, Inc.
Residential Services Agreement
September 1, 2020 —August 31, 2021
justice facility or juvenile justice program, then it shall prominently post in all public and
staff areas of any and all of its offices/facilities, both the English and Spanish language
versions of the following official notice forms that are available on the Texas juvenile
Justice Department website: Notice to Public Regarding Abuse, Neglect and Exploitation and
Notice to Employees Regarding Abttse, Neglect and Exploitation.
TEXAS LAW TO APPLY
19.01 This Agreement shall be construed under and in accordance with the laws of the State of
Texas, and all obligations of the parties created hereunder are performable in Brazos
County, Texas.
19.02 Service Provider verifies that it does not boycott Israel and will not boycott Israel during
the term of this contract
VENUE
20.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County,
Texas.
LEGAL CONSTRUCTION
21.01 In case any one or more of the provisions contained in this Agreement shall for any reason be
held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceable provision shall not affect any other provision thereof and this Agreement shall
be construed as if such invalid, illegal or unenforceable provision had never been contained
therein.
PRIOR AGREEMENTS SUPERSEDED
22.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes
any prior understandings or written or oral agreement between the parties respecting the
within subject matter.
This Contract and Agreement is executed with the declared intention of the parties that this
Contract and Agreement is a contract providing for the care of children who have committed -
an act of delinquency or an act indicating a need for supervision, and payment for such care
will be made by juvenile Probation for the children placed in the Facility by the judge of
Brazos County having juvenile jurisdiction.
PRISON RAPE ELIMINATION ACT
23.01 If applicable, Service Provider shall adopt and comply with all federal, state, county, and city
laws, ordinances, regulations and standards applicable to the provision of services described
herein and the performance of all obligations undertaken pursuant to this Contract, including
- the -Prison Rape -Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard
against sexual assault of incarcerated persons, including juveniles, and addresses the
detection, elimination, prevention, and reporting of sexual assault in facilities housing adult
and juvenile offenders. [PREA §115.312(a)].
13
Renewed strength, W.
RwWeatisl Services Agreement
September 1, 2020 =August 31, 2021
Under PREA, Service Provider shat make available to the O all incident -based aggregated
data reports for every allegation of sexual abuse at its fad ity or facilities, and all such data
may be requested by the Department of justice from the pr vious calendar year no later. than
June 30. [PREA §115.387(e) and (4]
Under PR,EA, the Service Provider:* shall be subjected •t annual contract monitoring by ;
Juvenile Probation to ensure that the Service Provider is co, nplymg with the PREA standards
[PREA §11iM(b)]. To comply with this standard the Servi a Provider wM make available to
the CFO all incident -based aggregated sexual abuse data wi bin 24 -hours of the allegation
Under PREA Juvenile Probation will make the aggregated exuai abuse data for each Service
Provider available to the'public via the juvenile Probation m ebsite VRAA §115.389(b)l.
Brazos County Renewed trength, Inc.
Pro tion Department _
Linda Ricketson George L. Grant
Chief Juvenile Piobation Officer Executive Dir6ctor
Brazos County. Commissioners Court
.20 WFL LLY EXECUTED EACH .OF
WHICH SHALL'HAVE TAE FULL FORCE AND EFFECT OF AN ORIGINAL.
By:
Duane eters, County Judge .
Chairman, Juvenile Board
_._...._
"200 S. Texas Ave., Ste. 332
Bryan, TX 77803
Phone: 979=36I-4102
Fax: 979-3614503
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Vol. pg.
Pegasus Schools, Inc.
Residential Services Agreement
September 1, 2020 —August 31, 2021
CONTRACT AND AGREEMENT FOR LONG-TERM
RESIDENTIAL SERVICES OF jWENILE OFFENDERS
SPACE AVAILABLE
Pegasus Schools, Inc.
Residential Services
September 1, 2020 -August 31, 2021
This Agreement is entered into by and between Brazos County, acting by and through its
duly authorized representative (hereinafter, "Juvenile Probation") and Pegasus Schools,
Inc., acting by and through its duly authorized representative (hereinafter, "Service
Provider") pursuant to license granted by the appropriate State agency with licensure or
regulatory authority over the facility ("Service -Provider").
PURPOSE
1.00 The purpose of this Residential Services Agreement is to provide Juvenile Probation with long
term residential care for children adjudicated to have committed delinquent conduct or
conduct indicating a need for supervision. The Facility to be utilized is operated by Service
Provider, and is located at 896 Robin Ranch Rd, Lockhart, TX 78644.
TERM
2.00 The term of this Agreement is for 12 months commencing September 1, 2020 - August 31,
2021. It shall be automatically renewed for one year terms thereafter, commencing September
1st and ending August 3151, unless one party notifies the other in writing, at least thirty (30)
days prior to the expiration of said term, of its intention to not renew this Agreement.
SERVICES
3.01 The Ievel of care services delivery criteria as well as the required description of the
characteristics of children will be in accordance with the definitions determined by the
Texas Department of Family and Protective Services.
Service Provider will provide the following level of care services:
3.011 Specialized Level of Care consists of a structured, controlled residential treatment
setting that is designed to provide appropriate supervision and a moderate level of
therapeutic services to maintain or improve the child's functioiuing. These services
reflect a full range of social, psychosocial, and rehabilitative interventions and may
include, but are not limited to, substance abuse services, sex offender treatment,
special populations, mental health services and services for pregnant females.
Specialized programming is developed and implemented by appropriately
credentialed professionals.
3.012 The provision of individual, group and family therapy and other therapeutic
interventions and programs, are managed and administered by appropriately
licensed mental health professionals (e.g., psychiatrists, psychologists, therapists,
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counselors or paraprofessional staff under the direct supervision of professional
therapists or counselors).
3.013 Review of a child's continued need for specialized services shall be conducted at least
every 90 days by an appropriate mental health professional and/or treatment team.
3.02 Service Provider will perform the following services:
A. Provide basic residential services, including: standard supervision by qualified adults,
food and snacks, recreation, personal hygiene items, hair cuts, transportation, school
supplies, and room, (rent, utilities, maintenance, telephone).
B. Provide and document paraprofessional counseling, off -campus visits or furloughs,
major incidents and worker contacts. Any and all costs associated with off -campus
visits or furloughs will be paid by the parent or guardian.
C. Initiate and document meetings and attempted meetings among Service Provider,
Juvenile Probation staff and contracted children for the purpose of justifying
continued placement. Justification shall be done at a minimum of every thirty (30)
days. A copy of the placement justification shall be submitted to Juvenile Probation
within ten (10) working days.
D. Ensure that the child's parent(s) or legal guardian(s) and Juvenile Probation are
notified if a child in placement makes an unauthorized departure, becomes seriously
ill, or is involved in a serious accident. Juvenile Probation and parents will be
informed immediately if during working hours. After normal working hours, every
effort will be made to notify Juvenile Probation and the parents. In the event of
serious illness or accident and for any required follow-up care Service Provider shall
be responsible for having the child transported to the nearest hospital or emergency
care facility.
E. Ensure that the resident is made available to the juvenile probation officer to
participate in monthly status and progress reviews, as described in §341.506
A staff member who is knowledgeable about the resident's progress in the
facility's programming participates in monthly status and progress reviews with the
juvenile probation officer and provides a monthly written summary .of the resident's
progress in the facility's programming and documentation is maintained in the
resident's file.
F. Document and maintain records of all goods and services provided to contracted
children. These records shall contain, but are not limited to: hours of services
provided, number of children served, average length of stay per client, total hours of
counseling or treatment provided. These records shall be made available to Juvenile
Probation for periodic inspection.
G. Document and maintain records pertaining to the effectiveness of goods and services
provided to contracted children. These records shall contain, but are not limited to:
percentage of children in program successfully achieving set educational goals,
percentage of children achieving set vocational goals, percentage of children
achieving set social skills goals, percentage of youth demonstrating overall progress,
and number and type of investigations made by the Department of Family and
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Protective Services or any law enforcement agency due to reports of abuse and/or
neglect. These records shall be made available to Juvenile Probation for periodic
inspection.
H. Any and all medical/psychiatric treatment and medication required to meet the needs
of the child, as well as clothing, or other expenses not provided for in the Service
Provider's program, shall be the sole responsibility of the said child's parent(s),
guardian(s), court ordered appointed conservator or Juvenile Probation, to be paid by
either Juvenile Probation, Medicaid or health insurance. However, in no case shall a
child be denied any needed medical/psychiatric treatment or clothing due to the
inability to pay.
EVALUATION CRITERIA
4.01 The performance of Service Provider in achieving the goals of Juvenile Probation will be
evaluated on the basis of the output and outcome measures contained in this section. Juvenile
Probation, at its discretion, may use other means or additional measures to evaluate the
performance of Service Provider in fulfilling the terms and conditions of the Agreement.
A. Juvenile Probation shall evaluate Service Provider's performance under this
Agreement according to the following specific performance goals for Service
Provider:
1. Ensure children complete residential placement.
2. Prevent re -referrals of children during the six (6) months following release
from residential placement.
3. Ensure children move down in their Level of Care (if applicable) as they
progress in the treatment program.
B. Juvenile Probation shall additionally evaluate Service Provider by the following
output measures (in actual numbers of units of service and activities):
1. The total number of children placed in residential placement.
2. The total number of children who were discharged from residential
placement successfully.
3. The total number of re -referrals of children discharged from placements
within six (6) months after release.
4. The total number of children who move down in their Level of Care (if
applicable).
5. The average length of time before a child moves down in the Level of Care (if
applicable).
C. Juvenile Probation shall further evaluate Service Provider by the following outcome
measures:
1. Percentage of children in residential placement who will complete their
placement as a successful discharge.
2. Percentage of children who have completed theirplacementand not re- -
referrals within six (6) months after release.
3. Percentage of children who move down in their Level of Care (if applicable)
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Notwithstanding the foregoing criteria for evaluation, nothing herein shall be
construed as a guaranty of outcome or performance by any child.
4.02 Service Provider shall report on a monthly basis to Juvenile Probation as to each of the
foregoing output and outcome measures. These reports will be reviewed by Juvenile
Probation in order to monitor Service Provider for programmatic compliance with this
Agreement.
COMPENSATION
5.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to
pay the Service Provider the sum of $197.69 per day for each child. The daily rate shall be
paid to the Service Provider for each day a child is in residential treatment pursuant to billing
and paying procedures agreed upon by Juvenile Probation and Service Provider.
5.02 Psychiatric services will be provided to the child on an as needed basis and shall be billed to
Juvenile Probation. An initial psychiatric/psychological evaluation that has been conducted
within the last 12 months is required prior to acceptance into the program.
5.03 Service Provider will submit an invoice for payment of services to Juvenile Probation on a
monthly basis. Said invoice shall be submitted with ten (10) working days following the end
of the invoiced month and shall include information deemed necessary for adequate fiscal
control, including but not limited to: to be attributed to specific clients if appropriate, date
service was rendered, total daily cost, and total monthly cost. Each invoice received for
payment will be reviewed by Juvenile Probation in order to monitor Service Provider for
financial compliance with this Agreement. Invoices submitted by Service Provider in proper
form shall be paid by Juvenile Probation in a timely manner.
5.04 Juvenile Probation shall be responsible for all of the juvenile's medical expenses,
and Juvenile Probation agrees to indemnify and hold the Service Provider, its
officers, administrator, representatives, agents, shareholders and employees from any and all
liability for charges for medical expenses.
For all non -emergency treatment, including dental, vision, medical, and mental health
services, the Service Provider must obtain prior authorization from Juvenile Probation.
If an emergency examination, EMS treatment, health care treatment, and/or hospitalization
outside the Facility (hereinafter, "Outside Treatment") is required for a child placed in the
Facility, the Administrator of the Facility (hereinafter, "the Administrator') is authorized to
secure the Outside Treatment at the expense of Juvenile Probation. The Administrator shall
notify Juvenile Probation of Outside Treatment within twenty-four (24) hours of its
occurrence.
Juvenile Probation shall make arrangements directly with vendors for the provision of, and
payment for, routine medical expenses, including without limitation, hospitalization, prenatal
services, and dental, for Post Adjudication Program juveniles and other juveniles for whom
the Administrator has not elected to secure such services as provided herein above. In all
other medical situations, the Service Provider is authorized, but not required, to make
arrangements with vendors, at Juvenile Probation's request, for the provision of medical
treatment at the expense of Juvenile Probation. If the Service Provider makes such
arrangement, the Service Provider is authorized, but not required, to. seek coverage or
reimbursement of expenses from all sources, including but not limited to, Medicaid, Social
Security, medical insurance coverage, or contributions from parents or others and deducted
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September 1, 2020—August 31, 2021
from the invoice submitted to Juvenile Probation. Documentation must include the name(s)
and SID numbers of the parties receiving the services, the dates and time services were
provided and such other information deemed necessary for adequate fiscal control. Int any
event, responsibility for payment to vendors or reimbursement to Service Provider is the
ultimate responsibility of juvenile Probation. Service Provider will invoice juvenile Probation
for any non -reimbursed funds advanced by the Service Provider, and the juvenile Probation
will remit to the Service Provider, within 30 days of invoice, full and final payment.
5.05 Service Provider shall account separately for the receipt and expenditure of any and all state
funds received from juvenile Probation under this Contract. Service Provider shall account
separately for state funds received and expended utilizing the following Generally Accepted
Accounting Practices (GAAP):
1. Service Provider has an outside audit completed on a yearly basis which specifies
receipt and expenditure of State funds. Service Provider shall forward a copy of the,
annual outside audit to juvenile Probation by March 1 following the end of the fiscal
year.
2. If Service Provider does not obtain an annual outside audit, then Service Provider
Shall provide a separate accounting of funds received from juvenile Probation in .
whole or in part paid from state funds. The accounting shall clearly list the state funds
received from juvenile Probation and account for expenditures of said funds
including documentation of appropriate expenditures as well as the year's tax forms
and documentation. The accounting shall be provided to Juvenile Probation thirty (30)
days prior to the renewal date of the contract.
5.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in
part with grant or state funds and shall be subject to termination without penalty, either in
whole or in part, if funds are not available or are not appropriated by the Texas Legislature.
5.07 In the event that State Reimbursement Rates are increased during the duration of the terms of
this Contract,, the new rates will become effective reflecting those of the increase.
5.08 Service Provider agrees to make claims for payment or direct any payment disputes to
Juvenile Probation's Fiscal Officer. Service Provider will not contact other department
employees regarding any claims of payment.
5.09 Service Provider will. provide certification of eligibility to receive state funds as required by -
Texas Family Code Section 231.006.
5.10 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties
agree to negotiate in good faith in an effort to resolve any disputes related to this contract that
may arise, no matter when the dispute may arise. If a dispute cannot be resolved by
negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration
or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute,
and the parties shall pay the costs of mediation services equally.
ADDITIONAL TERMS & AGREEMENTS
6.01 Prior to transporting a child to the Facility for placement, Juvenile -Probation shall call the
Facility to ensure that -space is available. Placement of children by Juvenile Probation may be
denied if space limitations require as determined by the Facility.
Pegasus Schools, Inc.
Residential Services Agreement
September 1, 2020—August 31, 2021
6.02 A child will only be accepted in the Facility upon receipt by the Administrator of a
proper order from the juvenile Court of Brazos County and other documentation required by
Service Provider.
6.03 Each child placed in the Facility shall be required to follow the rules and regulations of
conduct as fixed and determined by the Administrator and staff of the Facility.
6.04 If a child is accepted by the Facility from juvenile Probation and the child thereafter is
determined to be, in the sole judgment of the Administrator, mentally or physically unfit,
dangerous, or unmanageable, unsuitable for the program or combination of such conditions or
characteristics or whose mental or physical conduct would or might endanger the other
occupants of the Facility, then the Administrator shall notify juvenile Probation
of Brazos County of this determination. It will be the responsibility of juvenile Probation to
provide for the transportation for the removal of the child and shall be removed as soon as
practicable, but in no event longer than seven (7) working days after notification.
6.05 Service Provider, agrees that the Facility will accept any child who qualifies; without regard to
such child's religion, race, creed, sex or national origin.
6.06 It is understood and agreed by the parties that children placed in the Facility under proper
orders of the appropriate Juvenile Court,shall not be discharged from the Facility until the
Administrator of the Facility receives a written authorization from the juvenile Probation
Department that originally authorized the placement of the child.
6.07 It is further understood and agreed by the parties that children placed in the Facility may be
released to the juvenile Probation or other appropriate authority of Brazos County pursuant
to: (a) Section 6.04 of this Contract or, (b) an Order of Release signed by the judge of the
Juvenile Court of Brazos County.
6.08 It is further understood and agreed by the parties that nothing in this contract shall be
construed to permit Brazos County, its agents, servants, or employees in any way to manage,
control, direct or instruct Service Provider, its director, officers, employees, agents,
shareholders and designees in any manner respecting its work, duties or functions pertaining
to the maintenance and operation of the Facility. However, it is also understood that the
Juvenile Court of Brazos County shall control the conditions and terms of detention
supervision as to a particular child pursuant to Texas Family Code, Section 51.12.
6.09 Juvenile Probation reserves the right to terminate the child's placement with Service Provider
at its discretion. Service Provider must not release a child to any person or agency other than
Juvenile Probation without the written consent of an authorized agent of Juvenile Probation.
EXAMINATION OF PROGRAM & RECORDS
7.01 Service Provider agrees that it will permit juvenile Probation to examine and evaluate its
program of services provided under the terms of this agreement and/or to review its record
periodically. This examination and evaluation of the program may include site visitation,
observation of programs in operation, interview and the administration of questionnaires to
the staff of Service Provider and the children when deemed necessary.
7.02 Service Provider shall provide to Juvenile Probation such descriptive information contracted
children as requested on forms provided by Juvenile Probation.
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Residential Services Agreement
September 1, 2020 — August 31, 2021
7.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to
maintain and make available to authorized representatives of the State of Texas or Juvenile
Probation any and all books, documents or other evidence pertaining to the costs and
Expenses of this Agreement.
7.04 Service Provider will keep a record of all services provided to Juvenile Probation under this
agreement, and upon reasonable notice will provide information, records, papers, reports, and
other documents regarding services furnished as may be requested by Juvenile Probation.
Service Provider will maintain the records (as referenced above) for seven (7) years after the
termination of this Agreement.
7.05 "Contractor (aka "Service Provider") understands that acceptance of funds under this
contract acts as acceptance of the authority of the State Auditor's Office, or any successor
agency, to conduct an audit or investigation in connection with those funds. Contractor
further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct
f the audit or investigation, including providing all records requested. Contractor will ensure
that this clause concerning the authority to audit funds received indirectly by subcontractors
through the contractor and the requirement to cooperate is included in any subcontract it
awards."
CONFIDENTIALITY OF RECORDS
8.01 Service Provider shall maintain strict confidentiality of all information and records relating to
children involved in juvenile Probation, and shall not re -disclose the information except as
required to perform the services to be provided pursuant to this Contract, or as may be
required by law.
DUTY TO REPORT
9.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and
Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider,
and any of its employees, interns, volunteers or contractors, shall report any allegation or
incident of abuse, neglect, exploitation, death or other serious incident involving a juvenile in
a juvenile justice facility or juvenile justice program in the following manner:
A. For all allegations and incidents except sexual abuse and serious physical abuse:
within twenty-four (24) hours from the time the allegation is made, to the following:
1. Local law enforcement agency; and
With respect to juveniles placed by Brazos County Juvenile Probation
Department, notification shall be made to the Brazos County Juvenile Probation
Department and an incident report shall be sent to facsimile number (979) 823-
4211. Additionally, the Executive Director shall be contacted via telephone at
(979) 361-1871 or (979) 361-1800 within 24 hours.
3. When applicable, Brazos County juvenile Probation shall make the appropriate
notifications and reports to Texas Juvenile Justice Department by submitting a
TJJD Incident Report Form to facsimile number 1-512-424-6717 (or if unable to
complete the form within 24 hours, then by calling toll-free 1-877-786-7263,
followed by submitting the report within 24 hours of said call). In addition, for
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serious incidents, a treatment discharge form or other medical documentation
that contains evidence of medical treatment pertinent to the reported incident
shall be submitted to the Texas Juvenile Justice Department within 24 hours of
receipt
B. For allegations and incidents of sexual abuse or serious physical abuse:
1. Local law enforcement agency immediately, but no later than one (1) hour from
the time a person gains knowledge of or suspects the alleged serious physical
abuse or sexual abuse. The initial report shall be made by phone to law
enforcement;
2. With respect to children placed by Brazos County Juvenile Probation
Department, an Incident Report Form shall be sent to Brazos County juvenile
Probation Department within 24 hours at facsimile number (979) 823-4211 and
notification shall also be made via a telephone call to the Executive Director at
(979) 361-1871 or (979) 361-1800.
When applicable, Brazos County juvenile Probation shall contact the Texas
Juvenile Justice Department immediately, but no later than four (4) hours from
the time a person gains knowledge of or suspects the alleged serious physical
abuse or sexual abuse. The initial report shall be made by phone by calling toll-
free 1-877-786-7263. Within 24 hours of the report by phone, the completed TJJD
Incident Report Form shall be submitted by facsimile number 1-512-424-6717 or
by email.
9.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an
oral or written statement from an alleged victim or other person with knowledge or who has a
reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other
serious incident involving a child, but that is not alleged to involve an employee, intern,
volunteer, contractor, or service provider of a program or facility, shall be immediately
reported to law enforcement or to other appropriate governmental unit as required in Texas
Family Code Chapter 261.
9.03 As used within this Agreement:
A. An allegation or incident includes the witnessing, learning, or receiving an oral or written
statement from an alleged victim or other person with reasonable belief or knowledge as
to the occurrence or an alleged abuse, -neglect, exploitation, death or other serious incident
involving a child in a juvenile justice facility or juvenile justice program.
B. A serious incident is attempted escape, attempted suicide, escape, reportable injury;
youth -on -youth physical assauIt-or youth sexual conduct.
C. Sexual abuse is conduct committed by any person against a child that includes sexual
abuse by contact or sexual abuse by non -contact -
D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from
the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the
bodily harm- or condition requires medical treatment by a physician, physician assistant,
licensed nurse practitioner, emergency medical technician, paramedic or dental.
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E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether
contiguous or detached, operated wholly or partly by or under the authority of the
governing board, juvenile board or by a private vendor under a contract with the
governing board, juvenile board or governmental unit that serves children under juvenile
court jurisdiction. The term includes: a public or private juvenile post -adjudication
secure correctional facility required to be certified in accordance with the Texas Family
Code; and a public or private non -secure juvenile post -adjudication residential treatment
facility housing children under juvenile court jurisdiction.
F. A juvenile justice program is a program or department operated wholly or partly by the
governing board, juvenile board or by a private vendor under contract with the governing
board or juvenile board that serves children under juvenile court jurisdiction or juvenile
board jurisdiction. The term includes a juvenile justice alternative education program and
a non-residential program that serves juvenile offenders while under the jurisdiction of
the juvenile court or juvenile board jurisdiction and a juvenile probation department.
CRIMINAL HISTORY SEARCHES
10.01 Criminal history searches shall be conducted by Service Provider for any and all of its
employees, interns, volunteers or contractors providing services in a juvenile justice facility or
juvenile justice program that may have direct unsupervised access to children in the facility or
program.
10.02 Criminal history searches shall include the following:
A. Texas criminal history fingerprint -based criminal history background search through the
Texas Department of Public Safety.
B. Local Iaw enforcement sex offender registration records check through the Public Sex
Offender Registry on the Texas Department of Public Safety website.
C. Federal Bureau of Investigation fingerprint -based criminal history background search at
the National Crime Information Center; internet based searches shall not be used to
conduct this background search.
:... 10.03 A copy of the initial criminal history report required by.this Agreement and any reports
reflecting subsequent criminal activity shall be maintained for monitoring purposes for
whichever of the following occurs later: duration of the individuals employment or period of
service; minimum of three (3) years; or until any pending litigation, claim, audit or review and
all questions arising there from have been resolved.
10.04 As used within this Agreement, a disqualifying criminal history is a history that includes any
one of the following:
A. A felony conviction against the laws of this state, another state, or the United States within
the past ten 10) years;
B. A deferred adjudication for a felony against the laws of this state, another state, or the
United States within the past ten (10) years;
C. A current felony deferred adjudication, probation or parole;
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D. A jailable misdemeanor conviction against the laws of this state, another state, or the
United States within the past five (5) years;
E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another
state, or the United States within the past five (5) years;
F. A current jaiIable misdemeanor deferred adjudication, probation or parole; or
G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of
Criminal Procedure.
10.05 In addition to the criteria and time frames set forth in the above definition of disqualifying
criminal history, an individual must not have direct unsupervised access to children in a
facility or program until at least one year has elapsed since the completion of any period of
incarceration, community supervision, or parole.
10.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying
criminal history shall_ be prohibited from having direct unsupervised access to children in a
juvenile justice facility or a juvenile justice program.
10.07 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a
prior criminal history from being placed in a position that involves direct unsupervised contact
with children.
DISCLOSURE OF INFORMATION
11.01 Service Provider warrants that, prior to entering this Contract, it has verified and disclosed the
following information to'Juvenile Probation, and agrees that it shall have an ongoing
affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail
this same information to Juvenile Probation;
A. Any and all corrective action required by any of Service Provider's licensing authorities;
B. Any and all litigation filed against the Service Provider, or against its employees, interns,
volunteers, subcontractors, agents and/ or consultants that have direct contact with
children;
C. Any arrest of any employee; intern, volunteer, subcontractor, agent and/or consultant of
the Service Provider that has direct contact with juveniles;
D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect
and/or exploitation investigation where an employee, intern, volunteer, subcontractor,
agent and/or consultant of the Service Provider that has direct contact with juveniles was
the alleged or designated perpetrator;
E. The identity of any of the Service Provider's employees, interns, volunteers,
subcontractors, agents and/or consultants that have direct contact with juveniles that are
registered sex offenders; and
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The identity of any of the Service Provider's employees, interns, volunteers,
subcontractors, agents and/ or consultants that have direct contact with juveniles that
have a criminal history. For the purpose of this Agreement, the term "criminal history"
shall include; (1) current felony or misdemeanor probation or parole; (2) a felony
conviction or deferred adjudication within the past ten years; or (3) a jailable
misdemeanor conviction or deferred adjudication within the past five years.
11.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain
and disclose to Juvenile Probation any and all of the foregoing information as to any
individual, whether a prospective or existing employee, intern, volunteer, subcontractor,
agent and/or consultant of the Service Provider, prior to placing that individual in a position
that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile
justice program.
EQUAL OPPORTUNITY
12.01 Service Provider agrees to respect and protect the civil and legal rights of all children and
their parents. It will not unlawfully discriminate against any employee, prospective
employee, child, childcare provider, or parent on the basis of age, race, sex religion, disability
or national origin. Service Provider shall abide by all applicable federal, state and local laws
and regulations.
ASSIGNMENT & SUBCONTRACT
13.01 Service Provider may not assignor subcontract any of its rights, duties and/or obligations
arising out of this Agreement without the written consent of Juvenile Probation.
OFFICIALS NOT TO BENEFIT
14.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and
no other public officials of the governing body of the locality or localities in which the project
is situated or being carried who exercise any functions or responsibilities in the project, shall
participate in any decision relating to this Agreement which affects or conflicts with his/her
personal interest or have any personal or pecuniary interest, direct or indirect, in this
Agreement or the proceeds thereof.
DEFAULT •
15.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole
or any part of this Agreement, as it deems appropriate, in any one of following circumstances:-
A.
ircumstances:
A. If Service Provider fails to perform the work called for by this Agreement within the time
specified herein or any extension thereof; or
B. If Service Provider fails to perform any of the other material provisions of this Agreement,
including failure to achieve the defined goals, outcomes, and outputs, or so fails to
prosecute the work as to endanger the performance of this Agreement in accordance with
its terms, and
C. In either of these two circumstances after receiving notice of default, Service Provider does
not cure such failure within a period of ten (10) days.
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TERMINATION
16.01 This Agreement may be terminated:
A. By either party upon ten (10) days written notice to the other party of the intention to
terminate; or
B. Upon expenditure of available funds.
16.02 If at any time during the term of this agreement juvenile Probation, in its sole discretion,
determines that the safety of children being served under this Agreement may be in jeopardy,
Juvenile Probation may immediately suspend the effect of this Agreement, including but not
limited to the obligation to pay, upon giving notice to the Service Provider.
WAIVER OF SUBROGATION
17.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims
or rights of its employees, agents, owners, officers, or subcontractors against juvenile
Probation. Service Provider also waives any rights it may have to indemnification from
Juvenile Probation.
REPRESENTATIONS & WARRANTIES
18.01 Service Provider hereby represents and warrants the following:
A. That it has all necessary right, title, license and authority to enter into this Agreement;
B. That it is qualified to do business in the State of Texas; that it hold all necessary licenses
and staff certifications to provide the type (s) of services being contracted for; that it is in
compliance with all statutory and regulatory requirements for the operations of its
business and that there are no taxes due and owing to the State of Texas, the County of
Caldwell or any political subdivision thereof,
C. Service Provider will maintain in force policies of general liability insurance against loss
to any person or property occasioned by acts or omissions of Service Provider providing
Emits of $100,000 per occurrence and $300,000 aggregate. Certificate of Liability Insurance
shall be furnished to juvenile Probation. Furthermore Juvenile Probation shall be notified
immediately upon any changes in the status of the insurance policy and shall promptly
furnish updated certificates of insurance to juvenile Probation.
D. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants
will be properly trained to. report allegations or incidents of abuse, exploitation, neglect,
death or serious incidents involving a child under the supervision of juvenile Probation in
accordance with the requirements of Texas Family Code Chapter 261 and any applicable
Texas Juvenile Justice Department administrative rules regarding abuse, neglect,
exploitation, death or serious incidents; and that, if it has employees, interns, volunteers,
subcontractors, agents and/or consultants that have contact with children in a juvenile
12
Vol. _Pg. a�7
Pegasus Schools, Inc.
Residential Services Agreement
September 1, 2020—August 31, 2021
justice facility or juvenile justice program, then it shall prominently post in all public and
staff areas of any and all of its offices/facilities, both the English and Spanish language
versions of the following official notice forms that are available on the Texas Juvenile.
Justice Department website: Notice to Public Regarding Abuse, Neglect and Exploitation and
Notice to Employees Regarding Abuse, Neglect and Exploitation.
TEXAS LAW TO APPLY
19.01 This Agreement shall be construed under and in accordance with the laws of the State of
Texas, and all obligations of the parties created hereunder are performable in Brazos
County, Texas.
19.02 Service Provider verifies that it does not boycott Israel and will not boycott Israel during
the term of this contract.
VENUE
20.01. Exclusive venue for any litigation arising from this Agreement shall be in Brazos County,.
Texas.
LEGAL CONSTRUCTION
21.01 In case any one or more of the provisions contained in this Agreement shall for any reason be
held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceable provision shall not affect any other provision thereof and this Agreement shall
be construed as if such invalid, illegal or unenforceable provision had never been contained
therein.
PRIOR AGREEMENTS SUPERSEDED
22.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes
any prior understandings or written or oral agreement between the parties respecting the
within subject matter.
This Contract and Agreement is executed with the declared intention of the parties that this
Contract and Agreement is a contract providing for the care of children who have committed
an act of delinquency or an act indicating a need for supervision, and payment for such care
will be made by juvenile Probation for the children placed in the Facility by the Judge of
Brazos County having juvenile jurisdiction.
PRISON RAPE ELIM NATION ACT
23.01 . If applicable, Service Provider shall adopt and comply with all federal, state, county, and city
laws, ordinances, regulations and standards applicable to the provision of services described
herein and the performance of all obligations undertaken pursuant to this Contract, including
the Prison_Rape Elimination Act of 2003 (PREA) which establishes a -zero -tolerance standard
against sexual assault of -incarcerated persons, including juveniles;. and addresses . the
detection, elimination, prevention, and reporting of sexual assault in facilities housing adult
and juvenile offenders. [PREA.§115.312(a)].
13
Pegasus Schools, Inc:
Residential Services Agreement
September I, 2020 — August 31, 2021
Under PREA, Service Provider shall make available to the CPO all incident -based aggregated
data reports for every allegation of sexual abuse at its facility or facilities, and all such data
may be requested by the Department of justice from the previous calendar year no later than
June 30. [PREA §115.387(e) and (f)]
Under PREA, the Service Provider shall be subjected to annual contract monitoring by
Juvenile Probation to ensure that the Service Provider is complying with the PREA standards
[AREA §115.312(b)]. To comply with this standard the Service Provider will snake available to
the CPO all incident -based aggregated sexual abuse data within 24 -hours of the allegation.
Under PREA, Juvenile Probation will make the aggregated sexual abuse data for each Service
Provider available to the public via the juvenile Probation website [PREA §115.389(b)].
Brazos County
Prob tion Department nn
Linda Ricketson
Chief Juvenile Probation Officer
Brazos County Commissioners Court
Pegasus Schools, Inc.
Robert Wis
CEO
ON ���� • 20� , FULLY.EXECUTED, EACH OF
WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL.
By:
Duane Peters, County Judge
Chairman, Juvenile Board
200 S. Texas Ave., Ste. 332
Bryan, TX 77803 -
Phone: 979-361-4102
Fax: 979-361-4503
14
Ctarinda Academy
Residential Services Agreement
September I, 2020— August 31, 2021
CONTRACT AND AGREEMENT FOR LONG-TERM
RESIDENTIAL SERVICES OF TUVENILE OFFENDERS
SPACE AVAILABLE
Clarinda Youth Corporation
d.b.a. Clarinda Academy
Residential Services
September 1, 2020 -August 31, 2021
This Agreement is entered into by and between Brazos County, actingby and through its
duly authorized representative (hereinafter, "Juvenile Probation") and the Clarinda Youth
Corporation, acting by and through its duly authorized representative (hereinafter, "Service
Provider") pursuant to license granted by the appropriate State agency with licensure or
regulatory authority over the facility ("Service Provider").
PURPOSE
1.00 The purpose of tivs Residential Services Agreement is to provide Juvenile Probation with long
term residential care for children adjudicated to have committed delinquent conduct or
conduct indicating a need for supervision. The Facility to be utilized is operated by Service
Provider, and is located at 1820 N. 16d, St., Clatinda, IA 51632. The business office address of
Sei vice Provider is 1820 N. 161h St., Clarinda, IA 51632.
TERM
2.00 The term of this Agreement is for 12 months commencing September 1, 2020 - August 31,
2021. It shall be automatically renewed for one year terms thereafter, commencing September
1st and ending August 31St, unless one party notifies the other in writing, at least thirty (30)
days prior to the expiration of said term, of its intention to not renew this Agreement.
SERVICES
3.01 The level of care services delivery criteria as well as the required description of the
characteristics of children will be in accordance with the definitions determined by the
"Texas Department of Family and Protective Services.
Service Provider will provide the following level of care services:
3.011 Specialized Level of Care consists of a structured, controlled residential treatment
setting that is designed to provide appropriate supervision and a moderate level of
therapeutic services to maintain or improve the child's functioning. These services
reflect a full range of social, psychosocial, and rehabilitative interventions and may
include, but are not limited to, substance abuse services, sex offender treatment,
special populations, mental health services and services for pregnant females.
Specialized programming is developed and implemented by appropriately
credentialed professionals.
3.012 The provision of individual, group and family therapy and other therapeutic
Clarinda Academy
Residential Services Agreement
September I, 2020—August 31, 2021
interventions and programs, are managed and administered by appropriately
,licensed mental health professionals (e.g., psychiatrists, psychologists, therapists,
counselors or paraprofessional staff under the direct supervision of professional
therapists or counselors).
3.013 Review of a child's continued need for specialized services shall be conducted at least
every 90 days by an appropriate mental health professional and/or treatment team.
3,02 Service Provider will perforin the following services:
A. Provide basic residential services, including: standard supervision by qualified adults,
food and snacks, recreation, personal hygiene items, hair cuts, transportation, school
supplies, and room, (rent, utilities, maintenance, telephone).
B. Provide and document paraprofessional counseling, off -campus visits or furloughs,
major incidents and worker contacts. Any and all costs associated with off -campus
visits or furloughs will be paid by the parent or guardian.
C. Initiate and document meetings and attempted meetings amongService Provider,
juvenile Probation staff and contracted children for the purpose of justifying
continued placement. justification shall be done at a minimum of every thirty (30)
days. A copy of the placement justification shall be submitted to Juvenile Probation
within ten (10) working days.
D. Ensure that the child's parent(s) or legal guardian(s) and juvenile Probation are
notified if a child in placement makes an unauthorized departure, becomes seriously
ill, or is involved in a serious accident, juvenile Probation and parents will be
informed immediately if during working hours. After normal working hours, every
effort will be made to notify juvenile Probation and the parents. In the event of
serious illness or accident and for any required follow-up care Service Provider shall
be responsible for having the child transported to the nearest hospital or emergency -
.care facility.
El Ensure that the resident is made available to the juvenile probation officer to
participate in monthly status and progress reviews, as described in §341.506
A staff member who is knowledgeable about the residenNs progress in the
facility's programming participates in monthly status and progress reviews with the
juvenile probation officer and provides a monthly written summary of the resident's
progress in the facility's programming and documentation is maintained in the
resident's file.
1=: Document and maintain records of all goods and services provided to contracted
children. These records shall contain, but are not limited to: hours of services
provided, number of children served, average length of stay per client, total hours of.
counseling or treatment provided. These records shall be made available to juvenile
Probation for periodic inspection.
G. Document and maintain records pertaining to the effectiveness of goods andservices
provided to contracted children. These records shall contain, -but -are not limited --to:-
percentage of children in program successfully achieving set educational goals; - -
percentage of children achieving set vocational -goals, percentage_of children
I
Clarinda Academy
Residential Services Agreement
September 1,2020—August 31, 2021
achieving set social skills goals, percentage of youth demonstrating overall progress,
and number and type of investigations made by the Department of Family and
Protective Services or any law enforcement agency due to reports of abuse and/or
neglect These records shall be made available to Juvenile Probation for periodic
inspection.
H. Any and all medical/psychiatric treatment and medication required to meet the needs
of the child, as well as clothing, or other expenses not provided for in the Service
Provider's program, shall be the sole responsibility of the said dvld's parent(s),
guardian(s), court ordered appointed conservator or juvenile Probation, to be paid by
either Juvenile Probation, Medicaid or health insurance. However, in no case shall a
child be denied any needed medical/psychiatric treatment or clothing due to the
inability to pay.
EVALUATION CRITERIA
4.01 The performance of Service Provider in achieving the goals of Juvenile Probation will be
evaluated on the basis of the output and outcome measures contained in this section juvenile
Probation, at its discretion, may use other means or additional measures to evaluate the
performance of Service Provider in fulfilling the terms and conditions of the Agreement.
A. Juvenile Probation shall evaluate Service Provider's performance under this
Agreement according to the following specific performance goals for Service
Provider:
Ensure children complete residential placement.
Prevent re -referrals of cUdren during the six (6) months following release
from residential placement.
Ensure children move down in their Level of Care (if applicable) as they
progress in the treatment program.
juvenile Probation shall additionally evaluate Service Provider by the following
output measures (in actual numbers of units of service and activities):
1. The total number of children placed in residential placement
2. The total number of children who were discharged from residential
placement successfully.
3. The total number of re=referrals of children discharged from placements
within six (6) months after release.
4. The total number of children who move down in their Level of Care (if
applicable).
5. The average length of time before a child moves down in the Level of Care (if
applicable).
C. juvenile Probation shall further evaluate Service Provider by the following outcome
measures:
Percentage of children in residential,placement who will complete their
placement as a successful discharge.
Percentage of children who have completed their placement and not re -
referrals within six (6) months after release.
Percentage of children who move down in their Level of Care (if applicable).
:3.
VOL -1 �o Rr%g.-23—a
Clarinda Academy
Residential Services Agreement
September I, 2020—August 31, 2021
Notwithstanding the foregoing criteria for evaluation, nothing hereinshall be
construed as a guaranty of outcome or performance by any child.
4.02 Service Provider shall report on a monthly basis to Juvenile Probation as to each of the
foregoing output and outcome measures. These reports will be reviewed by Juvenile
Probation in order to monitor Service Provider for programmatic compliance with this
Agreement.
COMPENSATION
5.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to
pay the Service Provider the sum of $197.69 per day for each child. The daily rate shall be
paid to the Service Provider for each day a child is in residential treatment pursuant to billing
and paying procedures agreed upon by Juvenile Probation and Service Provider.
5.02,;.. Psychiatric services will be provided to the child on an as needed basis and shall be billed to
Juvenile Probation. An initial psychiatric/psychological evaluation that has been conducted
within the last 12 months is required prior to acceptance into the program.
5.03 Service Provider will submit an invoice for payment of services to Juvenile Probation on a
monthly basis. Said invoice shall be submitted with ten (10) working days following the end
of the invoiced month and shall include information deemed necessary for adequate fiscal
control, including but not limited to: to be attributed to specific clients if appropriate, date
service was rendered, total daily cost, and total monthly cost. Each invoice received for
payment will be reviewed by Juvenile Probation in order to monitor Service Provider for
financial compliance with this Agreement. Invoices submitted by Service Provider in proper
form shall be paid by Juvenile Probation in a timely manner.
5.04 Juvenile Probation shall be responsible for all of the juveniles medical expenses,
and Juvenile Probation agrees to indemnify and hold the Service Provider, its
officers, administrator, representatives, agents, shareholders and employees from any and all
liability for charges for medical expenses.
For all non -emergency treatment, including dental, vision, medical, and mental health
services, the Service Provider must obtain prior authorization from Juvenile Probation.
If an emergency examination, EMS treatment, health care treatment, and/or hospitalization
outside the Facility (hereinafter, "Outside Treatment') is required for a child placed in the
Facility, the Administrator of the Facility (hereinafter, "the Administrator") is authorized to
secure the Outside Treatment at the expense of Juvenile Probation. The Administrator shall
notify juvenile Probation of Outside Treatment within twenty-four (24) hours of its
occurrence.
Juvenile Probation shall make arrangements directly with vendors for the provision of, and
payment for, routine medical expenses, including without limitation, hospitalization, prenatal
services, and dental, for Post -Adjudication Program juveniles and other juveniles for whom
the Administrator has not elected to secure such services as provided herein above. In all
other medical situations, the Service Provider is authorized, but not required, to make
arrangements with vendors, at. Juvenile Probation's request, for the provision of medical
treatment at the expense , of Juvenile Probation. If the Service Provider makes such
arrangement, the Service Provider is authorized, but not required, to seek coverage or
reimbursement of expenses from all sources, including but not limited to, Medicaid, Social
4
Clarinda Academy
Residential Services Agreement
September 1, 2020— August 31, 2021
Security, medical insurance coverage, or contributions from parents or others and deducted
from the invoice submitted to Juvenile Probation. Documentation must include the names)
and SID numbers of the parties receiving the services, the dates and time services were
provided and such other information deemed necessary for adequate fiscal control. In any
event, responsibility for payment to vendors or reimbursement to Service Provider is the
ultimate responsibility of Juvenile Probation. Service Provider will invoice Juvenile Probation
for any non -reimbursed funds advanced by the Service Provider, and the Juvenile Probation
will remit to the Service Provider, within 30 days of invoice, full and final payment.
5.05 Service Provider shall account separately for the receipt and expenditure of any and all state
funds received from Juvenile Probation under this Contract Service Provider shall account
separately for state funds received and expended utilizing the following Generally Accepted
Accounting Practices (GAAP):
Service Provider has an outside audit completed on a yearly basis which specifies
receipt and expenditure of State funds. Service Provider shall forward a copy of the
annual outside audit to Juvenile Probation by March 1 following the end of the fiscal
year.
If Service Provider does not obtain an annual outside audit, then Service Provider
Shall provide a separate accounting of funds received from Juvenile Probation in
whole or in part paid from state funds. The accounting shall clearly list the state funds
received from Juvenile Probation and account for expenditures of said funds
including documentation of appropriate expenditures as well as the year's tax forms
and documentation. The accounting shall be provided to Juvenile Probation thirty (30)
days prior to the renewal date of the contract
5.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in
part with grant or state funds and shall be subject to termination without penalty, either in
whole or in part, if funds are not available or are not appropriated by the Texas Legislature.
5.07 In the event that State Reimbursement Rates are increased during the duration of the terms of
this Contract, the new rates will become effective reflecting those of the increase.
5.08 Service Provider agrees to make claims for payment or direct any payment disputes to
Juvenile Probation's Fiscal Officer. Service Provider will not contact other department
employees regarding any claims of payment
5.09 Service -Provider will provide certification of eligibility to receive state funds as required by
Texas Family Code Section 231.006.
5.10 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties
agree to negotiate in good faith in an effort to resolve any disputes related to this contract that
may arise, no matter when the dispute may arise. If a dispute cannot be resolved by
negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration
or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute,
and the parties shall pay the costs of mediation services equally.
ADDITIONAL TERMS & AGREEMENTS
6.01 Prior to transporting a child to the Facility for placement, Juvenile Probation shall call the
Facility to ensure that space is available. PIacement of children by Juvenile Probation may be
denied if space limitations require as determined by the Facility.
Clarinda Academy
Residential Services Agreement
September I, 2020—August 31. 2021
6.02 A child will only be accepted in the Facility upon receipt by the Administrator of a
proper order from the Juvenile Court of Brazos County and other documentation required by
Service Provider.
6.03 Each child placed in the Facility shall be required to follow the rules and regulations of
conduct as fixed and determined by the Administrator and staff of the Facility.
6.04 If a child is accepted by the Facility from juvenile Probation and the child thereafter is
determined to be, in the sole judgment of the Administrator, mentally or physically unfit,
dangerous, or unmanageable, unsuitable for the program or combination OF such conditions or
characteristics or whose mental or physical conduct would or might endanger the other
occupants of the Facility, then the Administrator shall notify Juvenile Probation
of Brazos County of this determination It will be the responsibility of juvenile. Probation to
provide for the transportation for the removal of the clvld and shall be removed as soon as
practicable, but in no event longer than seven (7) working days after notification.
6.05 Service Provider, agrees that the Facility will accept any child who qualifies, without regard to
such child's religion, race, creed, sex or national origin.
6.06 It is understood and agreed by the parties that children placed in the Facility under proper
orders of the appropriate juvenile Court shall not be discharged from the Facility until the
Administrator of the Facility receives a written authorization from the juvenile Probation
Department that originally au thorized the placement of the child,
6.07 It is further understood and agreed by the parties that children placed in the Facility may be
released to the juvenile Probation or other appropriate authority of Brazos County pursuant
to: (a) Section 6.04 of this Contract or, (b) an Order of Release signed by the Judge of the
juvenile Court of Brazos County.
6.05 It is further understood and agreed by the parties that nothing in this contract shall be
construed to permit Brazos County, its agents, servants, or employees in any way to manage,
control, direct or instruct Service Provider, its director, officers, employees, agents,
shareholders and designees in any manner respecting its work, duties or functions pertaining
to the maintenance and operation of the Facility. However, it is also understood that the
Juvenile Court of Brazos County shall control the conditions and terms of detention
supervision as to a particular child pursuant to Texas Family Code, Section 51.12.
6.09 Juvenile Probation reserves the right to terminate the child's placement with Service Provider
at its discretion. Service Provider must not release a child to any person or agency other than
Juvenile Probation without the written consent of an authorized agent of juvenile Probation.
EXAMINATION OF PROGRAM & RECORDS
7.01 Service Provider agrees that it will permit juvenile Probation to examine and evaluate its
program of services provided under the terms of this agreement and/or to review its record
periodically. This examination and evaluation of the program may include site visitation,
observation of programs in operation, interview and the administration of questionnaires to
the staff of Service Provider and the children when deemed necessary.
7.02 Service Provider shall provide to juvenile Probation such descriptive information contracted
children as requested on forms provided by Juvenile Probation.
M
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Clarinda Academy
Residential Services Agreement
September 1, 2020—August 31, 2021
7.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to
maintain and make available to au thorized representatives of the State of Texas or Juvenile
Probation any and all books, documents or other evidence pertaining to the costs and
Expenses of this Agreement
7.04 Service Provider will keep a record of all services provided to juvenile Probation under this -
agreement, and upon reasonable notice will provide information, records, papers, reports, and
other documents regarding services furnished as may be requested by Juvenile Probation,
Service Provider will maintain the records (as referenced above) for seven (7) years after the
termination of this Agreement.
7.05 "Contractor (aka "Service Provider") understands that acceptance of funds under tivs
contract acts as acceptance of the authority of the State Auditor's Office, or any successor
agency, to conduct an audit or investigation in connection with those funds. Contractor
further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct
f the audit or investigation; including providing all records requested. Contractor will ensure
that this clause concerning the authority to audit funds received indirectly by subcontractors
through the contractor and the requirement to cooperate is included in any subcontract it
awards."
CONFIDENTIALITY OF RECORDS
8.01 Service Provider shall maintain strict confidentiality of all information and records relating to
children involved in juvenile Probation, and shall not re -disclose the information except as
required to perform the services to be provided pursuant to this Contract, or as may be
required by law.
DUTY TO REPORT
9.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and
Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider,
and any of its employees, interns, volunteers or contractors, shall report any allegation or
incident of abuse, neglect, exploitation, death or other serious incident involving a juvenile in
a juvenile justice facility or juvenile justice program in the following maturer:
A. For -all -allegations and incidents except sexual abuse and serious physical abuse:' -
within twenty-four (24) hours from the time the allegation is made, to the following:
1. Local law enforcement agency; and
2. With respect to juveniles placed by Brazos County Juvenile Probation
Department, notification shall be made to the Brazos County juvenile Probation
"Department and an incident report shall be sent to facsimile number (979) 823-
4211. Additionally, the Executive Director shall be contacted via telephone at
(979) 361-1871 or (979) 361-1800 witl-dn 24 hours.
When applicable, Brazos County Juvenile Probation shall make the appropriate
notifications and reports to Texas juvenile Justice Department by submitting a-
TJJD Incident Report Form to facsimile nu* mber'1-512-424-6717 (or if unable to
complete the form within 24 hours; then by calling toll-free 1-877-786-7263,
7.
Clarinda Academy
Residential Services Agreement
September 1,•2020— August 31, 2021
followed by submitting the report within 24 hours of said call). In addition, for
serious incidents, a treatment discharge form or other medical documentation
that contains evidence of medical treatment pertinent to the reported incident
shall be submitted to the Texas juvenile Justice Department within 24 hours of
receipt. -
B. For allegations and. incidents of sexual abuse or serious physical abuse:
Local law enforcement agency immediately, but no later than one (1) hour from
the time a person gains knowledge of or suspects the alleged serious physical
abuse or sexual abuse. The initial report shall be made by phone to law
enforcement;
With respect to children placed by Brazos CountyJuvenile Probation
Department, an Incident Report Form shall be sent to Brazos County juvenile
Probation Department within 24 hours at facsimile number (979) 823-4211 and
notification shall also be made via a telephone call to the Executive Director at
(979) 361-1871 or (979) 361-1800.
When applicable, Brazos County Juvenile Probation shall contact the Texas
Juvenile Justice Department immediately, but no later than four (4) hours from
the time a person gains knowledge of or suspects the alleged serious physical
abuse or sexual abuse. The initial report shall be made by phone by calling toll-
free 1-877-786-7263. Within 24 hours of the report by phone, the completed TJJD
Incident Report Form shall be submitted by facsimile number 1-512-424-6717 or
by email.
9.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an
oral or written statement from an alleged victim or other person with knowledge or who has a
reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other
serious incident involving a child, but that is not alleged to involve an employee, intem,
volunteer, contractor, or service provider of a program or facility, shall be immediately
reported to law enforcement or to other appropriate governmental unit as required in Texas
Family Code Chapter 261.
9.03 As used within this Agreement:
A. An allegation or incident includes the witnessing, learning, or receiving an oral or written
statement from an alleged victim or other person with reasonable belief or knowledge as
to the occurrence or an alleged abuse, neglect, exploitation, death or other serious incident
involving a child in a juvenile justice facility or juvenile justice program.
B. A serious incident is attempted escape, attempted suicide, escape, reportable injury,
you th-=bn-youth physical assault or youth sexual conduct
C. Sexual abuse is conduct committed by any person against a child that includes sexual
abuse by contact or sexual abuse by non -contact.
D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from
the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the
Clarinda Academy
Residential Services Agreement
September 1, 2020—August 31, 2021
bodily harm or condition requires medical treatment by a physician, physician assistant,
Iicensed nurse practitioner, emergency medical technician, paramedic or dental.
E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether
contiguous or detached, operated wholly or partly by or under the authority of the
goveiming board, juvenile board or by a private vendor under a contract with the
governing board, juvenile board or governmental unit that serves children under juvenile
court jurisdiction. The term includes: a public or private juvenile post -adjudication
secure correctional facility required to be certified In. accordance with the Texas Family
Code; and a public or private non -secure juvenile post -adjudication residential treatment
facility housing children under juvenile court jurisdiction.
F. A juvenile justice program is a program or department operated wholly or partly by the
governing board, juvenile board or by a private vendor under contract with the governbig
board or juvenile board that serves children under juvenile court jurisdiction or juvenile
board jurisdiction. The term includes a juvenile justice alternative education program and
a non-residential program that serves juvenile offenders while under the jurisdiction of
the juvenile court or juvenile board jurisdiction and a juvenile probation department.
CRIMINAL HISTORY SEARCHES
10.01 Criminal history searches shall be conducted by Service Provider for any and all of its
employees, interns, volunteers or contractors providing services in a juvenile justice facility or
juvenile justice program that may have direct unsupervised access to children in the facility or
program.
10.02 Criminal history searches shall include the following-
A.
ollowing
A. Texas criminal history fingerprint -based criminal history background search through the
Texas Department of Public Safety.
B. Local law enforcement sex offender registration records check through the Public Sex
Offender Registry on the Texas Department of Public Safety website.
C. Federal Bureau of Investigationfingerprint-based criminal history background search at
the National Crime Information Center; internet-based searches shall not be used to
conduct this background search.
10.03 A copy of the initial criminal history report required by tlus Agreement and any reports
reflecting subsequent criminal activity shall be maintained for monitoring purposes for
whichever of the following occurs later: duration of the individuaPs employment or period of
service; minimum of three (3) years; or until any pending litigation, claim, audit or review and
all questions arising there from have been resolved.
10.04 As used within this Agreement, a disqualifying crinunal history is a history that includes any
one of the following-
A.
ollowing
A. A felony conviction against the laws of this state, another state, or the United States witivn
the past ten 10) years;
B. A deferred adjudication for a felony against the laws of this state, another state, or the
United States within the past ten (10) years;
Clarinda Academy
Residential Services Agreement
September I, 2020 — August 31, 2021
C. A current felony deferred adjudication, probation or parole;
D. A jaHable misdemeanor conviction against the laws of this state, another state, or the
United States within the past five (5) years;
E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another
state, or the United States within the past five (5) years;
F. A current jailable misdemeanor deferred adjudication, probation or parole; or
G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of
Criminal Procedure.
10.05 In addition to the criteria and time frames set forth in the above definition of disqualifying
criminal history, an individual must not have direct unsupervised access to children in a
facility or program until at least one year has elapsed since the completion of any period of
incarceration, community supervision, or parole.
10.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying
criminal history shall be prohibited from having direct unsupervised access to children in a
juvenile justice facility or a juvenile justice program.
10.07 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a
prior criminal history from being placed in a position that involves direct unsupervised contact
with children.
DISCLOSURE OF INFORMATION
11.01 Service Provider warrants that, prior to entering this Contract, it has verified and disclosed the
following information to juvenile Probation, and agrees that it shaII have an ongoing
affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail
this same information to juvenile Probation:
A. Any and all corrective action required by any of Service Providers licensing authorities;
B:- Any and all litigation filed against the Service Provider, or against its employees, interns;
volunteers, subcontractors, agents and/or consultants that have direct contact with
children;
C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of
the Service Provider that has direct contact with juvetvles;
D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect
and/or exploitation investigation where an employee, intern, volunteer, subcontractor,
agent and/or consultant of the Service Provider that has direct contact with juveniles was
the alleged or designated perpetrator;
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Clarinda Academy
Residential Services Agreement
September 1, 2020—August 31, 2021
E. The identity of any of the Service Provider's employees, interns, volunteers,
subcontractors, agents and/or consultants that have direct contact with juveniles that are
registered sex offenders; and
F. The identity of any of the Service Provider's employees, interns, volunteers,
subcontractors, agents and/or consultants that have direct contact with juveniles that
have a criminal history. For the purpose of this Agreement, the tern "crinunal history"
shallinclude: (1) current felony or misdemeanor probation or parole; (2) a felony
conviction or deferred adjudication witlwt the past ten years; or (3) a jailable
misdemeanor conviction or deferred adjudication within the past five years.
11.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain
and disclose to juvenile Probation any and all of the foregoing information as to any
individual, whether a prospective or existing employee, intern, volunteer, subcontractor,
agent and/or consultant of the Service Provider, prior to placing that individual in a position
that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile
justice program
EQUAL OPPORTUNITY
12.01 Service Provider agrees to respect and protect the civil and Iegal rights of all children and
their parents. It will not unlawfully discriminate against any employee, prospective
employee, child, childcare provider, or parent on the basis of age, race, sex religion, disability
or national origin. Service Provider shall abide by all applicable federal, state and local laws
and regulations.
ASSIGNMENT & SUBCONTRACT
13.01 Service Provider may not assignor subcontract any of its rights, duties and/or obligations
arising out of this Agreement without the written consent of juvenile Probation,
OFFICIALS NOT TO BENEFIT
14.01 No officer, employee or agent of juvenile Probation and no member of its governing body and
no other public officials of the governing body of the locality or localities in which the project
is situated or being carried who exercise any functions or responsibilities in the project, shall
participate in any decision relating to this Agreement which affects or conflicts with his/her
personal interest or have any personal or pecuniary interest, direr# or indirect, in this
Agreement or the proceeds thereof.
DEFAULT
15.01 juvenile Probation may, by written notice of default to Service Provider, terminate the whole
or any part of flys Agreement, as it deems appropriate, in any one of following circumstances:
A. If Service Provider fails to perform the work called for by this Agreement within the time
specified herein or any extension thereof; or
B. If Service Provider fails to perform any of the other material provisions of this Agreement,
including failure to achieve the defined goals, outcomes, and outputs, or so fails to
prosecute the work as to endanger the performance of this Agreement in accordance with
11
Clarinda Academy
Residential Services Agreement
September I, 2020— August 31, 2021
its terns, and
C. In either of these two circumstances after receiving notice of default, Service Provider does
not cure such failure within a period of ten (10) days.
TERMINATION
16.01 This Agreement maybe terminated:
A. By either party upon ten (10) days written notice to the other party of the intention to
terminate; or
B. Upon expenditure of available funds.
•16:02 If at anytime during the term of this agreement Juvenile Probation, in its sole discreEioii,
determines that the safety of children being served under this Agreement maybe in jeopardy,
Juvenile Probation may immediately suspend the effect of this Agreement, including but not
limited to the obligation to pay, upon giving notice to the Service Provider.
WAIVER OF SUBROGATION
17.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims
or rights of its employees, agents, owners, officers, or subcontractors against juvenile
Probation. Service Provider also waives any rights it may have to indemnification from
Juvenile Probation.
REPRESENTATIONS & WARRANTIES
18.01 Service Provider hereby represents and warrants the following-
A.
ollowing
A. That it has all necessary right, title, license and authority to enter into this Agreement;
B. That it is qualified to do business in the State of Texas; that it hold all necessary licenses
and staff certifications to provide the type (s) of services being contracted for; that it is in
compliance with all statutory and'regulatory requirements for the operations of its
business and that there are no taxes due and owing to the State of Texas, the County of
Page or any political subdivision thereof,
C. Service Provider will maintain in force policies of general liability insurance against loss
to any person or property occasioned by acts or omissions of Service Provider providing
limits of $100,000 per occurrence and $300,000 aggregate. Certificate of Liability Insurance
shall be furnished to Juvenile Probation. Furthermore Juvenile Probation shall be notified
inunedtately upon any changes in the status of the insurance policy and shall promptly
furnish updated certificates of insurance to juvenile Probation.
D. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants
will be properly trained to report allegations or incidents of abuse, exploitation, neglect,
death or serious incidents involving a child under the supervision of Juvenile Probation in
12
•
Clarinda Academy
Residential Services Agreement
September 1, 2020— August 11, 2021
accordance with the requirements of Texas Family Code Chapter 261 and any applicable
Texas Juvenile Justice Department administrative rules regarding abuse, neglect,
exploitation, death or serious incidents; and that, if it has employees, interns, volunteers,
subcontractors, agents and/or consultants that have contact with children in a juvenile
justice facility or juvenile justice program, then it shall prominently post in all public and
staff areas of any and all of its offices/facilities, both the English and Spanish Ianguage
versions of the following official notice forms that are available on the Texas Juvenile
Justice Department website: Notice to Public Regarding Abuse, Neglect and Exploitation and
Notice to Ei tployees Regarding Abuse, Neglect aird Exploitation.
TEXAS LAW TO APPLY
19.01 This Agreement shall be construed under and in accordance with the laws of the State of
Texas, and all obligations of the parties created hereunder are performable in Brazos
County, Texas,
19.02 Service Provider verifies that it does not boycott Israel and will not boycott Israel during
the term of this contract.
VENUE
20.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County,
Texas.
LEGAL CONSTRUCTION
21.01 In case any one or more of the provisions contained in this Agreement shall for any reason be
held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceable provision shall not affect any other provision thereof and this Agreement shall
be construed as if such invalid, illegal or unenforceable provision had never been contained
therein.
PRIOR AGREEMENTS SUPERSEDED
22.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes
any prior understandings or written or oral agreement between the parties respecting the
within subject matter.
This Contract and Agreement is executed with the declared intention of the parties that this
Contract and Agreement is a contract providing for the care of children who have committed
an act of delinquency or an act indicating a need for supervision, and payment for such care
will be made by Juvenile Probation for the children placed in the Facility by the judge of
Brazos County having juvenile jurisdiction.
PRISON RAPE ELIMINATION ACT
23.01 If applicable, Service Provider shall adopt and comply with all federal, state, county, and city
laws, ordinances, regulations and standards applicable to the provision of services described
herein and the performance of all obligations undertaken pursuant to this Contract, including
the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard
13
Vol.'"g•
Clarinda Academy
Residential Services Agreement
September I, 2020—August 31, 2021
against sexual assault of incarcerated persons, including juveniles, and addresses the
detection, elimination,prevention, and reporting of sexual assault in facilities housing adult
and juvenile offenders. [PREA §115.312(a)].
Under PREA, Service Provider shall make available to the CPO all incident -based aggregated
data reports for every allegation of sexual abuse at its facility or facilities, and all such data
may be requested by the Department of Justice from the previous calendar year no later than
June 30. [PREA §115.387(e) and (0]
Under PREA, the Service Provider shall be subjected to annual contract monitoring by
Juvenile Probation to ensure that the Service Provider is complying with the PREA standards
[PREA §115.312(b)]. To comply with this standard the Service Provider will make available to
the CPO all incident -based aggregated sexual abuse data within 24 -hours of the allegation.
Under PREA, Juvenile Probation will make the aggregated sexual abuse data for each Service
Provider available to the public via the Juvenile Probation website [PREA §115.389(b)].
Brazos County Clarinda Academy
Probation Department
Linda Ricketson Fldh Anderson
Chief Juvenile Probation Officer President, Clarinda Youth Corporation
Brazos County Commissioners Court
ON , 20 - W , FULLY EXECUTED, EACH OF
WHIC SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL.
sy:
) -'L� �<
Duane Peters, County Judge
Chairman, Juvenile Board
200 S. Texas Ave., Ste. 332
Bryan, TX 77803
Phone: 979-361-4102
Fax: 979-361-4503
14
8/27/2020
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
W
DEPARTMENT: Road and Bridge NUMBER: CC 2020 - Final Plat Approval The
Meadows PH 3
DATE OF COURT MEETING: 9/1/2020
ITEM: Acceptance of Final Plat of The Meadows Phase 3 Subdivision, from the C. Rainey Survey,
A-201, Tract 1.2, 92.834 Acres, the A. Miller Survey, A-165 & the H G Hudson Survey, A-
140, Brazos County, Texas. Site is located in Precinct 1.
TO: Commissioners Court
FROM: Megan Lott
DATE: 08/25/2020
FISCAL IMPACT. False
BUDGETED: False
DOLLAR AMOUNT: $0.00
ATTACHMENTS:
File Name Description Type
Brazos County Application- The Meadows PH 3 Subdivision Plat Review Backup Material
Subdivision Plat Revlew.odf
2020-08-06 13704- The Meadows PH 3 Final Plat Backup Material
0009 Millican Reserve The Meadows Final Plat,pdf
APPR
Duane Peters Date
County Judge
httns://brazos.novusacenda.com/aaendaweb/CoverSheet.asDX?ItemID=21884&MeetinalD=1601 1/1
PLAT APPLICATION
Brazos County Road & Bridge Office
2617 SH 21 West
Bryan, TX 77803
Telephone: (979) 822-2127
Fax: (979 775-0456
Email: plats0brazoscountAx.gov
SUBJECT PROPERTY INFORMATION
APPLICATION DATE RESUBMITTAL:
❑ YES YNO
PROJECT/SUBDIVISION NAME: ' H M6A1%WS
PHASE 3
PROJECT ADDRESS OR LOCATION: At,eN4 M1t.tCAa MBADo%JS GR(vc
wEsT of SH 6
LEGAL DESCRIPTION: g07,0100 G RA1NEY,17LALT 1.2
Q2.%34 -A[ &A016SOOA MiLLeit $ A0140 M 4 Nu»SoN
IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS:
NUMBER OF LOTS: ,
TOTAL ACREAGE
12.6`12 AC
JURISDICTION: 11CITY.LIMITS
J
LV &g E STAt,orJ ETJ
❑ OUTSIDE ALL CITY LIMITS AND ETJs
Notification of Application completeness will be given within 10 days of Application date: All Incomplete Applications will be rejected.
This Application shall expire five (5) years from the Application date of the project.
IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? 13� YES ❑ NO
Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed
Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data
On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Floodplain
Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special
flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or
employee of Brazos County in the event flooding or flood damage does occur.
WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? ❑ YES C40
DIGITAL FILE .! SUBMISSION
COUNTY ENGINEER LY ADOBE (.pdf file) Cr AutoCAD (.dwg file) (Email To: plats@brazoscountybc.gov)
911 ADDRESSING C( ADOBE (.pdf file) Id AutoCAD (.dwg file) (Email To: gis[b)brazoscountvtx.gov)
CONTACT•' •
Vol.
E pg.
- Vi�t t7
PLICA Ja
FIRM NAME: ?oµe.S CARTER
CONTACT: ALey. S. B#:eFvvtw-v-P C FM
ADDRESS: ISo xletmje-E DNS, 5ulrr; IDO
CITY: Co"c-4e
STATE:
ZIP: -7-184S
PHONE: q19.131. Boon
FAX:
EMAIL: oLpFeffe,,kcM @C-Aeccar+om (pe.A
SURVEYOR INFORMATION
FIRM NAME: RS me-Noovis 1,l,c
A s Ak9PL%c-P%W'T
CONTACT: 'ScM •M r-FAR.Lwt- .,To.
CONTACT:
ADDRESS: Fo. L3ox E;q\
CITY: \,-,L\r- iN ej
I STATE:
-FAX:
ZIP: -n866
PHONE: 409 - 534 •13cic13
STATE:
EMAIL: @ eDv\-%
EMAIL: r_MorfIo%1A @ )rcd�Yv\ctzvf .
PHONE:
SURVEYOR INFORMATION
FIRM NAME: SAN e
A s Ak9PL%c-P%W'T
CONTACT: :YmAeS --'V6-Ams ,-3 JULS
CONTACT:
ADDRESS: J150 \jF S v kl-C- I no
ADDRESS:
STATE: TX
-FAX:
CITY:
PHONE: 9-1c).-131. BODO T
STATE:
EMAIL: @ eDv\-%
ZIP:
PHONE:
T -FAX:
FAX
EMAIL:
EMAIL:
SURVEYOR INFORMATION
FIRM NAME: SONES I cNp--Te1L
CONTACT: :YmAeS --'V6-Ams ,-3 JULS
CONTACT:
ADDRESS: J150 \jF S v kl-C- I no
CITY:
STATE: TX
-FAX:
I ZIP: -7-7 '8 4-S
PHONE: 9-1c).-131. BODO T
STATE:
EMAIL: @ eDv\-%
PHONE:
PROPERTY OWNER CONSENT AGENT AUTHORIZATION
v 0 1. pg. aks L(o
FIRM NAME:
CONTACT:
ADDRESS:
CITY:
STATE:
ZIP:
PHONE:
T -FAX:
EMAIL:
PROPERTY OWNER CONSENT AGENT AUTHORIZATION
v 0 1. pg. aks L(o
By my signature, I hereby affirm that I am the property Owner of record, or if the Applicant is an organization or business entity, that authorization
has been granted to represent the Owner, organization or business In this Application. I certify that the preceding information is complete and
accurate, and it is understood that I agree to the Development/Subdivision of this property.
SIGNATURE
'^
PRINTED NAME: 5oRw E. OcFARLAn -T9,
DATE: 41151101
SIGNATURE:
PRINTED NAME:
DATE:
By signing this form, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of
Application indicated on page one of this Application. The Owner further acknowledges that submission of an Application does not in any way obligate
the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the
Commissioners Court may not follow that recommendation and may make a final decision that does, not conform to the staffs recommendation.
Application Check List:
Copies of finished plat with corrections (if any):
W Three (3) hard copies to Brazos County
9 One (1) .pdf copy to Brazos County
R" One (1) .dwg copy to Brazos County
W One (1) hard copy to Brazos County Health District
V One (1) hard copy to Brazos County 911
COY One (1) hard copy to local Water District or Company
Letters of approval (to be sent by the approving institution directly to Brazos County Engineering):
C� Letter from Brazos County Health District - For On-site sewage evaluation.
(� Letter from Brazos County 911 - For Road names.
5?"Letter from Water District or Company. - Stating water availability, etc.
If property is within an Extraterritorial Jurisdiction (ETJ) of a City:
2' Approval notification from appropriate City.
Applicant attests that they have signed this Application in the capacity designated, if any, and further attests
that they have read document and the statement contained herein and any attached are true and factual. All
Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that
this Application is not finished or dated until all documents listed above are filed at the Brazos County
Engineering Office and all applicable blanks are filled in the Application above.
r
Every Simplified Plat shall include all of the following:
&( Title Block with the following information:
C/ Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and
surveyor.
C� Proposed name of Subdivision. (Subdivision name & Street names will be approved through
the Brazos County 911.) (Replats need to retain original Subdivision name.)
Date of preparation. (Include the date of any revisions on the plat.)
Engineer's scale in feet.
EK Total area intended to be developed.
VProposed number of Lots to be developed.
V Re -plat or Amending Plat, existing Lot and Block description or Abstract name and number.
LR'*�North arrow.
VDrawn on 24" x 36" sheet to scale of 100 -feet per inch or larger.
2"'Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract.
E/ All horizontal control and vertical elevations depicted on the plat shall be tied to NAD83 and NAVD
1988 Datum.
53"�A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in
detail to identify the location of the proposed plat.
LN All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number,
and existing use.
Y"'AII parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the
face of the plat drawing.
VCounty boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district
boundaries and Subdivision section and/or phase boundaries.
VRoad names and Right -of -Way width for all Roads. (Existing and proposed)
VAII existing and proposed plat boundary lines, phase/section lines, and Lot lines with bearings and
dimensions.
G/Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.)
9/Pipelines: label company with volume and page. -
d All certification language as found in Appendix C.
l( Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements
and rights-of-way shall be accomplished free of liens. The dedication shall be accompanied by the
Certificate of Ownership and Dedication language found.in Appendix C. The Owner's and any lie -n
holder's dedication, .and restrictions if any duly acknowledged in. -the manner required. for
acknowledgement of deeds, shall also be provided.
All proposed Easements and existing Easements of record that have a designated route shall be
shown--on-theplat with bearings- and --dimensions. The Owner shall- be responsible. for coordinating
with all utility Providers the location of all utility Easements that are shown on the Final Plat.
L9'—/Building Setback Lines for each proposed Lot as defined- herein. For Subdivisions located within
an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plat note.
Q/Metes and bounds description of the property to -be subdivided shall be certified by a Registered
Professional Land Surveyor (RPLS), describing a beginning .point and reciting bearings and
distances to a corner of the original land grant survey of which the Subdivision is a part, according
to the best available data. (Shown on drawing; not separate description)
All Subdivision external corners, angle points, points of curvature and points of tangency shall be
set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded and shall be a
TxDOT "Light Duty Setting" monument with an aluminum or bronze disk as specified in Appendix C
of the TxDOT Survey Manual of April 2011. Alternately, Bernsten® Standard Aluminum Base
monument (or equivalent as approved by the County Engineer) embedded and backfilled with
compacted sand may be used. All Daughter Lots, Blocks and rights-of-way within the Subdivision
shall be fully monumented in compliance with the Texas Board of Professional Land Surveying Act
and the Board Rules set by a Registered Professional Land Surveyor (RPLS) before the plat is
recorded.
E� Primary control points or descriptions and ties to such control points, to which, later, all dimensions,
angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located. with
respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a
part. All boundaries shall be tied to a County control monument.
Gds The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the
Owner's dedication.
Gf The On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District.
E? The location, zone classification and panel Effective Date of the 100-Year Floodplain as identified
on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal
Emergency Management Agency (FEMA).
(31 If there are any areas within the plat that include a FEMA-mapped Floodplain with a Zone A
classification, or if there exists within or adjacent to the plat any water courses whose upstream
drainage basin is larger than 64 acres, the plat shall also show the extent of the 100-Year
Floodplain as determined by an engineering study under the seal of a Registered Professional
Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points
within the plat.
13� BFE's shall be shown for all points within the plat, as determined by the results of an engineering
study. For plats where a FEMA-mapped Floodplain with a Zone AE classification exists within the
plat, the BFE established by the accompanying FEMA- published flood study may be substituted for
the engineering study.
d A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot
within the plat. This minimum FFE shall be twelve (12) inches higher than the highest spot
elevation that is located within five (5) feet outside the perimeter of the Building, or two-feet above
the BFE, whichever is higher.
VIf any areas within the plat include a 100-Year Floodplain (as determined by the results of an
engineering study or as established by FEMA), a benchmark shall be established by the Owner
within or immediately adjacent to the boundary of the plat. The location, description and elevation
of the benchmark are required to be identified on the face of the plat. The elevation of this
benchmark shall utilize the same vertical datum as that used in the engineering study to determine
the FFE.
[SI/A separate drawing containing both existing and proposed topographic information at 2-FT contour
intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts
(existing & proposed).
D/The certification language as found in Appendix C for both the Commissioner's Court approval and
the County Clerk's filing certificate shall be located on the face of the plat. These signatures shall
be obtained after approval by the Brazos County Commissioner's Court.
M/If any Lot within the plat will be served by a well or an On-site Sewage Facility (OSSF), a letter
must be provided by the Brazos County Health District stating they have examined the plat and that
it is in compliance .with the Brazos _County On-site Sewage Facility (OSSF) Regulations,
Construction Standards for On-site Sewage Facility (OSSF) Regulations as published by the Texas
Commission on Environmental .Quality (TCEQ). This letter must be signed by a representative of
the District prior to Final Plat approval.
Vol. C7 pg.
If the plat contains a water well site, there shall be a depiction of the TCEQ separation
/requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41.
C�' If rural route mailboxes are proposed, the plat note as found in Appendix G.2 for placement of such
mailboxes shall be shown on the face of the plat.
R"' If any areas of the plat are located outside of all incorporated areas, the plat note as found in
Appendix GA regarding the requirement to obtain a unique Development Permit from the Brazos
County Floodplain Administrator prior to locating or altering a structure or land shall be placed on
the plat.
d It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not
duplicated. Subdivisions with different sections are considered unique. The Owner shall check with
the County Clerk's records for verification.
R'*' Driveway culverts for all Lots shall be designed by a Licensed Professional Engineer.
R"If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT)
controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are
required to be submitted with the Preliminary Plan stating that the general entrance or driveway
configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required
prior to approval of Final Plat.
Id The diameter and length for each driveway culvert shall be shown on a table on the plat. This
information shall also be placed in the deed restrictions for the Lots in the Subdivision.
Ltd The Owner shall provide a letter of serviceability from an entity or entities providing water service
or a letter stating that no service is available within 300 feet of the Subdivision and certifying that
the Lots are suitable for private wells.
CSI" Any Improvements proposed within the Right -of -Way including, but not limited to, irrigation,
landscaping, sidewalks, Subdivision identification signs, etc. shall be maintained in accordance
with an executed license agreement between the County and the Owner.
This check list along with the required copies of the plat shall be submitted to the County Engineer
for approval.
Id Location and size of all existing and proposed subsurface and surface water drainage facilities,
including water bodies on or immediately adjacent to the subject property and detention basins, if
/ needed.
C✓J All existing and proposed water courses or manmade drainage channels shall be located within a
Common Area to be maintained by Owner.
tui For Road widening and drainage purposes the Owner shall dedicate the Right-of-
Way. In the case of drainage that is provided for the Lots, it shall be located outside
of the Right-of-Way in a private drainage Easement. In the case of drainage that is
provided for the Roadway, it shall be located within the Right-of-Way.
2( If public Roadways are to be built as part of the plat, the plat note regarding the
responsibility for construction of Roadways as found in Appendix G.3 shall be placed
on the face of the plat.
Q/ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not
—/ contained in the Owner's dedication.
C� Indicate the centerline length of each Road in the proposed Subdivision and its
design speed.
d If more than four mailboxes are to be provided within the Subdivision, cluster
mailboxes shall be provided and the location of such shall be indicated on the plat.
d If the Roads within the Subdivision will be privately maintained, include the
appropriate note(s) per the requirements of Article 8 of these Regulations.
N( Locations of existing and proposed private alleys.
Q' Locations of existing and proposed public areas.
Ga' Locations of other Public Improvements, including but not limited to parks, schools
and other public facilities.
Ei All Off-site Easements for infrastructure construction must be shown on the Final
Plat with a volume and page listed to indicate where the separate instrument
Easements were filed. Separate instrument Easements must be filed prior or
concurrently with Final Plat.
C� Proposed phasing. All phasing shall be in accordance with the approved Master Plan
and/or Preliminary Plan and each phase must be able to stand alone to meet
requirements of these Regulations. Infrastructure costs should be separate for each
phase of the Subdivision.
Location and size of all existing and proposed subsurface and surface water
drainage facilities, including water bodies on or immediately adjacent to the subject
property.
[Y' If the proposed Final Plat is to be a Private Subdivision (containing privately
maintained Roads), the title of the plat shall contain the phrase, "A Private
Subdivision". Refer to Article 8 for additional requirements.
E3" In the case of an On-site Sewage Facility (OSSF), the Developer shall be
responsible for providing a -Development Plan, as performed by a Professional
Sanitarian, a Licensed Professional Engineer, or person certified as required by
TCEQ Title 30 TAC Chapter 285. The sewage disposal plan shall be performed
according rules and regulations established by the Brazos County On-site Sewage
Facility (OSSF) Order and TCEQ Title 80 TAC Chapter 285.
Every Master Plan / Preliminary Plan shall include all of the following:
❑ Title Block with the following information:
❑ Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and
surveyor.
❑ Proposed name of Subdivision. (Subdivision name & Street names will be approved through
the Brazos County 911.)
❑ Date of preparation. (Include the date of any revisions on the plan.)
❑ Engineer's scale in feet.
❑ Total area intended to be developed.
❑ Proposed number of Lots to be developed.
❑ Abstract name and number.
❑ The Preliminary Plan shall carry the legend "PRELIMINARY PLAN FOR REVIEW PURPOSES
ONLY".
❑ North arrow.
❑ Drawn on 24" x 36" sheet to scale of 100 -feet per inch or larger.
❑ Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract.
❑ All horizontal control and vertical elevations depicted on the plan shall be tied to NAD83 and NAVD 1988
Datum.
❑ A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in
detail to identify the location of the proposed plan.
❑ All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number,
and existing use.
❑ All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the
face of the plan drawing.
❑ County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district
boundaries and Subdivision section and/or phase boundaries.
❑ Road names and Road designation (whether the Road will be public or privately owned), pavement
width and Right -of -Way width for all proposed Roads within and all existing Roads abutting the
plan. (Proposed and existing)
❑ All existing and proposed plan boundary lines, phase/section lines, and Lot lines with bearings and
dimensions.
❑ Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.) (Existing and
proposed.)
❑ Pipelines: label company with volume and page.
❑ The Preliminary Plan (including the entire Parent Tract if only a portion of that tract is to be
subdivided) shall be shown on a single sheet, regardless of its acreage. The Preliminary Plan may
also be shown on multiple sheets if necessary to show all detail and required. information as
required by this section.
❑ Size, in acres, of all Daughter Tracts.
❑ Centerline tangent lengths and curve data for all proposed Roads.
❑ Easements and rights-of-way shall be dedicated to the public. - The dedication of all Easements
and rights-of-way shall be accomplished free of liens.
V . dao Pg. p��
❑ All proposed Easements and existing Easements of record that have a designated route shall be
shown on the plan with bearings and dimensions. The Owner shall be responsible for coordinating
with all Utility Providers the location of all utility Easements that are shown on the Final Plat.
❑ Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within
an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plan note.
❑ Metes and bounds description of the property to be subdivided shall be certified by a Registered
Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and
distances to a corner of the original land grant survey of which the Subdivision is a part, according
to the best available data. (Shown on drawing; not separate description)
❑ Primary control points or descriptions and ties to such control points, to which, later, all dimensions,
angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with
respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a
part. All boundaries shall be tied to a County control monument.
❑ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the
Owner's dedication.
❑ The On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District.
❑ The location, zone classification and panel Effective Date of the 100 -Year Floodplain as identified
on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal
Emergency Management Agency (FEMA).
❑ If there are any areas within the plat that include a FEMA -mapped Floodplain with a Zone A
classification, or if there exists within or adjacent to the plat any water courses whose upstream
drainage basin is larger than 64 acres, the plat shall also show the extent of the 100 -Year
Floodplain as determined by an engineering study under the seal of a Registered Professional
Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points
within the plat.
❑ BFE's shall be shown for all points within the plat, as determined by the results of an engineering
study. For plats where a FEMA -mapped Floodplain with a Zone AE classification exists within the
plat, the BFE established by the accompanying FEMA- published flood study may be substituted for
the engineering study.
❑ A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot
within the plat. This minimum FFE shall be 12 -inches higher than the highest spot elevation that is
located within five feet outside the perimeter of the Building, or two -feet above the BFE, whichever
is higher.
❑ If any areas within the plat include a 100 -Year Floodplain (as determined by the results of an
engineering study or as established by FEMA), a benchmark shall be established by the Owner
within or immediately adjacent to the boundary of the plat. The location, description and elevation
of the benchmark are required to be identified on the face of the plat. The elevation of this
benchmark shall utilize the same vertical datum as that used in the engineering study to determine
the FFE.
❑ A drawing containing both existing and proposed topographic Information at 2 -FT contour intervals
along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing &
proposed).
❑ If the plat contains a water well site, there shall be a depiction of the TCEQ separation
requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41.
❑ It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not
duplicated. Subdivisions with different sections are considered unique. The Owner shall check with
the County Clerk's records for verification.
❑ The Owner shall provide a letter of serviceability from an entity or entities providing water service
or a letter stating that no service is available within 300 feet of the Subdivision and certifying that
the Lots are suitable for private wells.
E Vol.
D pg. 2L3
❑ If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT)
controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are
required to be submitted with the Preliminary Plan stating that the general entrance or driveway
configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required
prior to approval of Final Plat.
❑ For Road widening and drainage purposes the Owner shall dedicate the Right -of -Way. In the case
of drainage that is provided for the Lots, it shall be located outside of the Right -of -Way in a private
drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located
within the Right -of -Way.
❑ Indicate the centerline length of each Road in the proposed Subdivision and its design speed.
❑ If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per
the requirements of Article 8 of these Regulations.
❑ Locations of existing and proposed private alleys.
❑ Locations of existing and proposed public areas.
❑ Locations of other public improvements, including but not limited to parks, schools and other public
facilities.
❑ The location of proposed cluster mailboxes, as required.
❑ All proposed Off-site Easements for infrastructure construction must be shown on the Preliminary
Plan.
❑ Proposed phasing. Each phase must be able to stand alone to meet requirements of these
Regulations.
❑ Location and size of all existing and proposed subsurface and surface water drainage facilities,
including water bodies on or immediately adjacent to the subject property and detention basins, if
needed.
❑ If the proposed Preliminary Plan is to be a Private Subdivision (containing privately maintained
Roads), the title of the plan shall contain the phrase, "A Private Subdivision". Refer to Article 8 for
additional requirements.
❑ This check list along with the required copies of the plan shall be submitted to the County Engineer
for approval.
❑ Include a description of contributing drainage to the proposed Subdivision. The submittal shall
include the area, slope and type of Development in the contributing area.
❑ Drainage narrative in compliance with the BCEDG.
❑ Clearly indicate the method of sanitary sewage treatment and/or disposal such as, but not limited
to, municipal sewer service, private sewage disposal system and On-site sewage facilities
including the size and location of all proposed sewer mains and manholes. Preliminary grades for
each main between manholes and the depth at each manhole shall also be shown.
❑ All existing and proposed water courses or manmade drainage channels shall be located -within a
Common Area to be maintained by Owner.
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8/27/2020
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: Road and Bridge NUMBER: CC 2020 - Final Plat Approval Big
Texas Estates
DATE OF COURT MEETING: 9/1/2020
ITEM: Acceptance of Final Plat of Big Texas Estates being 56.96 acres out of the A009800, T B
CLARK A-98, TRACT 5.1, 56.968 ACRES, Brazos County, Texas. Site is located in
Precinct 2.
W0
FROM:
DATE:
FISCAL IMPACT:
BUDGETED:
DOLLAR AMOUNT:
ATTACHMENTS:
File Name
PLAT APP 8-7-20.pdf
20-0721 2ND SUBMITTAL 8-24-20.pdf
Commissioners Court
Megan Lott
08/24/2020
False
False
$0.00
Descri tion
Application for Big Texas Estates
Big Texas Estates Plat
Type
Cover Memo
Cover Memo
Duane Peters Date
Country Judge
1
Vol: pg a17
httnc!//hra7nc nnviminanrin rnm/anAnrlawah/rnvAr..RhPnf AQny?ltomlr)=9lR7GRMAatinnlhc�n1. �/�
�AiE•OFr
r
PLAT APPLICATION
Brazos County Road & Bridge Office
2617 SH 21 West
Bryan, TX 77803
Telephone: (979) 822-2127
Fax: (979 775-0456
Email: platstd-brazoscountvtx.gov
SUBJECTYROPERTYINFORMATION DATE •: 8 _ 2
RESUBMITTAL:
❑YES Er NO
,gipp
PROJECT /SUBDIVISION NAME: U7� �
PROJECT ADDRESS OR LOCATION:
LEGAL DESCRIPTION: p�$ob �� �(►�$� 5 f
���-g4$ES
IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS:
NUMBER OF LOTS: 3
TOTAL ACREAGE
rjG. CI&
JURISDICTION: ❑ CITY LIMITS ❑ I ETJ
LTJ OUTSIDE ALL CITY LIMITS AND ETJs
I
I
Notification of Application completeness will be- given within 10 days of Application date. All incomplete Applications will be rejected.
This Application shall expire five (5) years from the Application date of the project.
❑ MASTER PLAN Rr SIMPLIFIED PLAT ❑ PRELIMINARY PLAN
'❑ FINAL PLAT ❑ AMENDING PLAT j ❑ REPLAT
B RESIDENTIAL
❑ OTHER (Please explain):
❑ MANUFACTURED
❑ COMMERCIAL
IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES Z NO
Acknowledgment The flood hazard boundary maps and other flood data used by Brazos County In evaluating flood hazards to proposed
Developments are considered reasonable and accurate for regulatory purposes and are tiased on the best available scientific and engineering data
On rare occasions greater floods can and tin11 occur and flood heights may be increased by man-made or natural .causes. Issuance of a Floodplain
Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special
flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or
employee of Brazos County in the event.flooding or flood damage does occur.
WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? j ❑ YES 0 NO
DIGITAL FILE SUBMISSION
COUNTY ENGINEER 0 ADOBE (.pdf file) la AutoCAD (.dwg file) (Email To: plats@brazoscountytxgov)
911 ADDRESSING ❑ ADOBE(Pdf file)❑AutoCAD (.dw fle
) (Email To: gisCo)brazoscountvbc.00v)
Brazos County Subdivision Regulations
Page 78
�ONTACT INFORMATION
FIRM NAME: L%UUQ eA
CONTACT
ADDRESS: D2.
CITY:I
STATE: -rx
CITY.
PHONE: w -Wo
FAX
EMAIL: �J�CJ6115
INFORMATIONPROPERTY OWNER
FIRM NAME:
-144�n4
CONTACT:
ADDRESS:
ADDRESS:
STATE: j-7
CITY.
Beyq/o TSTATE:
7
ZIP:
PHONE:
Z7/ tp
FAX
EMAIL:
441,40
1.8
INFORMATION
FIRM NAME:
CONTACT:
ADDRESS:
CITY:
STATE: j-7
-zip,
PHONE:
FAX
EMAIL -
FIRM NAME: C-746ST/U4R 61aL'721C.46"-z4j!§
CONTACT:
07mrs
ADDRESS:
CITY-STATE:
6*4,mg ZIP: —71y,
PHONE: 67-41 -450 -Z191440 I FAX
EMAIL: -con AoafvirE
7
OTHER INFORMATION ;
FIRM NAME:
CONTACT:
ADDRESS:
CITY:
STATE:
PHONE:
FAX-
EMAIL. -
Brazos County Subdivision Regulations Page 79
vol.
pg.
OMNI", 111im!"RIL4111M
By my signature, I hereby affirm that I am the property Owner of record, or If the Applicant is an organization or business entity, that authorization
has been granted to represent the Owner, organization or business in this Application. I certify that the preceding information is complete and
accurate, and it Is understood that I agree to the Development/Subdivision of this property.
SIGNATURE:
PRINTED NAME:
DATE:
SIGNATURE:
PRINTED NAME: i
DATE:
By signing this form, the Owner of the property authorizes Brazos County to begin proceedings in accordance with the process for this type of
Application indicated on page one of this Application. The Owner further acknowledges that submission of an Application does not in any way obligate
the County to approve the Application and that although County staff may make I certain recommendations regarding this Application, the
Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation.
CALtOL• • '
MASTER PLAN: No charge SIMPLIFIED PLA : $100 PRELIMINARY PLAN: $150 + $10 per lot
FINAL PLAT: $200 + $20 per lot AMENDING PLAT: S100 REPLAT: $200
Application Check List:
Copies of finished plat with corrections (if any):
❑ Three (3) hard copies to Brazos County
❑ One (1) .pdf copy to Brazos County
❑ One (1) .dwg copy to Brazos County
❑ One (1) hard copy to Brazos County Health District
❑ One (1) hard copy to Brazos County 911
❑ One (1) hard copy to local Water District or Company
Letters of approval (to be sent by the approving institution directly'
❑ Letter from Brazos County Health District - For On-site sev&
❑ Letter from Brazos County 911 - For Road names.
Brazos County Engineering):
evaluation
❑ Letter from Water District or Company. -Stating water availability, etc.
j
If property is within an Extraterritorial Jurisdiction (ETJ) of a City:
❑ Approval notification from appropriate City.
i
Applicant attests that they have signed this Application in the capacity designated, if any, and further attests
that they have read document and the statement contained herein and any attached are true and factual. All
Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that
this Application is not finished or dated until all documents listed above are fled at the Brazos County
Engineering Office and all applicable blanks are filled in the Application above.
Brazos County Subdivision Regulations
Page 80
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COMMISSIONER COURT MINUTES OF
SEPTEMBER 1, 2020
ARE CONTINUED IN VOLUME 321 PAGE 1
` `.�. •......
COMMISSIONER COURT MINUTES OF
SEPTEMBER 1, 2020
ARE CONTINUED FROM VOLUME 320
Vol. 3a1 pgo 1
8/27/2020
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: CC 2020 - Utility Permit - Wickson
Road and Bridge NUMBER: Creek SUD - Macey Road - 300
feet NE of New Church Cemetery
Road
DATE OF COURT MEETING: 9/1/2020
ITEM: Consider and take action on the Wickson Creek Special Utility District utility permit to
construct a road bore for a 4 inch water line crossing under Macey Road 300 feet northeast
of New Church Cemetery Road. Site is located in Precinct 2.
TO:
Commissioners Court
FROM:
Darrell Kolwes
DATE:
08/25/2020
FISCAL IMPACT:
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
ATTACHMENTS:
File Name
Description Type
Utility. Permit - Wickson Creek SUD -
Utility Permit - Wickson Creek SUD - Macey Road -
Macey Road - 300 feet NE of New Church Cemetery Road Backup Material
300 feet NE of New Church Cemetery Road.pdf
APPRO
Duane Peters t7
Date
County Judge
1/1
APPLICATION FOR WATER UTILITY PERMIT
DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Pursuant to the Texas Utility Code, Section 181.024, comes now WICKSON CREEK SPECIAL. UTILITY
DISTRICT [company name], hereinafter referred to as "Company" a TEXAS [stale]
Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and
hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a water line under,
over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location
described as follows:
Facility to Cross Road
Length of TYPE OF CONSTRUCTION
Road Name & Block Number Crossing (CHECK ONE)
Bored Jacked Driven Cased
MACEY ROAD 60' X X
Facility to Parallel County Road Within Right -Of --Way
Road Name and Block
Number From To Depth Distance
CONSTRUCTION TYPE
4" Diameter Wall Thickness 8" Steel Encasement Pipe
Material Specification PVC
Maximum Operation Pressure 80 PSI
The location and description of the proposed installation and appurtenances must be fully shown on the attached
detailed drawings.
The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and
shall complete said construction /work within _ _ 1 _ working days. (COMPANY MUST FILL IN). If such
construction is not begun by the 60'h day, Company will be required to apply for a new permit.
Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial
and underground, and the filing of this application is prima facie evidence that the proposed installation will not
conflict with any existing utility.
A copy of this permit shall be kept at the job site any time work is being performed.
It is expressly stipulated that this Permit is a Iicense for permissive use only and that the placing of facilities upon
public property pursuant to this permit shall not operate to create or vest any property right in said holder.
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's
right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk
of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or
expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights
and privileges.
Vol. 01 pg.
Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated
representative.
Approval of County Engineer's Office may take as long as two weeks after complete application is received.
Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of
said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION
REQUIREMENTS FOR WORK CONDUCTED IN I3RAZOS COUNTY RIGHTS OF WAY and incorporated
herein for reference.
In lire event Compan}r falls to obtain a permit prior to the Installation or does not install utilities iu compliance will►
installation requirements ser forth herein (i.e. depth, localion, etc), Conrpa►ty assl►mes all fritmrchIl rasponsibllltjP far
dannages andlor destruction of lines, cables, etc. based upon Its failure to comply with Brazos County requirements,
Applicant agrees that If Bratos County dentonstraies a violation of lite terms of this policy, Applicant stipulates that
requisites for injunctive relief exist and that Braivs County is entitled to relief enjoining any co►uluct by applicant
which is contrary to the policies
This pernrlt is a revocable permit. Brazos Catatly reserves the right to revoke this permit at any time, in the sole
discretion of Brazos County, for interests of public health, safety or welfare, or far failure to repair any damages
upon de»rand, orfor any other reason deemed sufficient by Brazos County.
In the event Company fails to conply with any or all of the requirements as set fortis herein, the Co►►nty nray take
such action as it deans appropriate to compel compliance. The County Engineer further retains the right to revoke
this Permit by verbal nolifrcation to the ApplicandConrpany.
Failure to obtain this pernrlt and/or notify the County Engineer's Office within 24 hours of beginning construction
shall constitute grounds for job shutdown.
By signing below, i certify that I am authorized to represent the Company listed beiow, and that the Company agrees
to the conditions/provisions included in this permit.
Company Name
By: !!ti" _"�►
Signature
GRIVERALMANAGER
Title
P--()_ EDx d 7 5-6
Address
BRYAN, TX 77805
City State zip
979-589-3030
Telephone Number
watson@wicksoncreek.com
Email:
Vol. c_ Pg. �1
WATER UTILITY APPROVAL
Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by
accompanying drawings and notice dated except as noted below:
EXCEPTIONS:
(Month/DayNear)
Brazos County Engineer
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BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General Requirements
1. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of
BMPs) to minimize erosion and sedimentation resulting from the proposed installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property
shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or
appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior
occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is
determined that inconvenience to the public exists, then the County Engineer will decide whether such
project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Requirements
I. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic
Control Devices (TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices, as
may be necessary, in order to safely conduct the public through the project area. Company shall provide
flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute
a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of
Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved
by the County Engineer.
C. Traffic Control Plan
1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific niehttime traffic
control measures pursuant to the TMUTCD;
V®I. Pg..�
b. If construction is within ten (10) feet of the roadway; or
c. Any work performed in the road right-of-way;
2. Plan must be attached to the permit and kept at the job site anytime work is being performed.
3. Plan must set forth the time of completion for the job.
D. Design Standards
1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation
and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code,
Section 181.045.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved to the
appropriate location at the company's expense. Exceptions may be approved by the County Engineer.
3. All underground installations shall (these are minimum depths _ utility may place deeper):
a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement;
b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured
from top of bank to top of bank;
c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For
high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of
less than 60 feet.
4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured from
back of right-of-way).
Power — 0 to 2 feet, nominally 1'
Phone — 2 to 4 feet, nominally 3'
Gas -- 4 to 6 feet, nominally 5'
Cable— 6 to 8 feet, nominally 7'
6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above; however, the County Engineer or its designated representative will
provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400'
if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b, be pressure grouted for the full length of the crossing rf the annular space between pipe and casing and
soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting
operations and have the opportunity to have'an inspector on site to observe pressure grouting
operations;
Vol. P
c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints.
9. Bore Pits:
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.
c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from
the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil
pile to prevent drainage problems;
e. based upon soil conditions, the County.Engineer or his representative may require shoring to protect
pavement integrity;
f. based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
I0. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed
during a rainy period or at other times where excess water cannot be prevented from entering the
trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized
material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the
County Engineer or his representatives.
f. no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event
Company damages the slope, shoulder or any other portion of the right-of-way, Company will be
responsible for repairing the damage and replacing the right-of-way to the condition it was prior to
commencing construction.
12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County
road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or
repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event
all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided
meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide
a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by
the County Engineer.
14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for -all
designated wetlands and environmentally sensitive lands.
E. Emereencv work
1. In the event Company is required to perform -emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company
Vol. pg.I (7
shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the
County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of
Way and traffic safety controls used.
F. Repairs to existing facilities
1. Maintenance and/or repair to existing cables, conduits,, and/or pole lines which require disturbance of the
soil, shall not be performed until plans describing such maintenance and/or repair have been approved by
the County Engineer or its designated representative and a permit has been obtained.
G. Relocation of utilities
1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement,
alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other
facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated
thereon, as required by the County Engineer within a reasonable time as determined by the County
Engineer and Utility Company, and at the expense of the Utility Company.
H. High Pressure Plnelines
1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non -controlled access installations, should contain the following additional
information in the description of the permit.
-diameter
-wall thickness
-material specification
-minimum yield strength
-maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied
for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed
by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Type of Pipeline (below deepest ditch arado Special Requirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum.
5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of -
Way. Transmission Iines have been determined to be petroleum pipelines (which includes natural - -
gas lines) and shall not be parallel to a County Road.
6. Natural Gas Distribution is a line that serves the final customer.
Vot. � � pg. J �
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The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Duane Peters, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as
provided for in the Revised Statutes of the State of Texas. (Texas Local Government
Code, 114.026)
Witness my hand this _� day of , A.D. 2020
Karen McQueen
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this day of
Duane Peters, County Judge
Steve Aldrich, Commissioner Precinct #1
Chuck Konderla, Commissioner Precinct #2
Treasurer's Report for the MONTH JUNE 2020
AND O/E 6/30/2020
013
Vol. Fig. ��
APPLICATION- FOR TAX -REFUND- : -
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
PONZIO TERRY LEE & SHARON
10593 DYESS RD
COLLEGE STATION TX 77845-3014
PROPERTY DESCRIPTION
Legal: OAK TRAILS, LOT 30, ACRES 1.578
— Address: 10593 -DYE -SS RD ,
Account# 33726
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2019
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
PONZIO TERRY LEE & SHARON
10593 DYESS RD
COLLEGE STATION TX 77845-3014
Collecting Tax far: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, Fi, F2, F3, F4,
City of Kurten, Navasota ISD
Payment Date Amount Paid
07/31/2020 $540.00
Refund Amount Requested
$10.03
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above-described taxes and certify that the Information an this form is true and correct."
- -- NO'
TAX REFUND DETERMINATION
e taxre d is Approve j j Disapproved
Author zed Officer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
MARTENEY BRUCE MICHAEL & KRISTIN SUE
31659 TRAILS PARK LN
CONROE TX 77385-7574
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, FI, F2, F3, F4,
City of Kurten, Navasota ISD
b W a b 5e�\-
\� "sO`'\ .
PROPERTY DESCRIPTION
Legal: THE WOODLANDS OF COLLEGE STATION CONDOS, BLDG 16, UNIT 16P #1623
Address: 1725 -HARVEY MITCHELL-PKY S 1623 ;
Account # 307090
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2019
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
MARTENEY BRUCE MICHAEL & KRISTIN SUE
31659 TRAILS PARK LN
CONROE TX 77385-7574
Payment Date Amount Paid Refund Amount Requested
06/03/2020 $289.30 $S.04
Sign below and return form to the Brazos County Tax Office.
"I here"pLylQr—the refund of the above-described taxes and certify that the information on this form is true and correct."
IF-)1,�
at
if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
t
and Is App d [ ]Disapproved
/'
Authorized Officer Signature Date
Authorized Officer of taxing unit for refund applications over,amount required under section 31.11 Tax Code
Authorized Officer Signature Date
vol -
Pg. l7
VP�ICATl01T OR TAX:REFUND-7
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
PERKINS CAROL MAUD
3000 PRIVATE ROAD 5450
WILLOW SPRINGS MO 65793-8232
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F2, F2, F3, F4,
City of Kurten, Navasota ISD
PROPERTY DESCRIPTION
Legal: YELLOW ROSE UNIT EB A21-1 88802117-000 ANDADARKO E&P O/WILDCAT AB 334/SMITH, J SUR
Address:
-Account #_4.03669_ _
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund
ZREFUND 2019
Taxpayer's reason for refund: OP -overpayment
REFUND TO:
PERKINS CAROL MAUD
3000 PRIVATE ROAD 5450
WILLOW SPRINGS MO 65793-8232
Payment Date Amount Paid Refund Amount Requested
02/29/2020 $75.00 $5.38
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above-described taxes and certify that the information on this form Is true and correct."
If you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
The !t
isAp�11
Authorized Officer Signature
9
Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
Vol. Pg. I00
APPLICATION FOR TAX REFUND -
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979.775-9930
OWNER'S NAME AND ADDRESS
FLYE ACJR
ROBERT L FLYE
1107 W RED BIRD LN
DALLAS TX 75232-2811
Collecting Tax for: (taxing entitles)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
' PROPERTY DESCRIPTION
Legal: A001200, JAMES F CURTIS JR, TRACT 19, 3. ACRES
Address: KU DER RD ,
Account# 11006
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested
ZREFUND " ' 201908%12/2020 $389:00 '$389.00
Taxpayer's reason for refund: OP -Overpayment
REFUND T0:
ROBERT L FLYE
1107 W RED BIRD LN
DALLAS TX 75232-2811
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correc"
/JJ'4'
SignSign turd D �e
ityou,make a.false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
Th tax refu is [ Approve [ ]Disapproved (� / n
Authorized Officer Signature Date
Authorized Officer of taxing unit for refund applications over amount required under Section 31.11 Tax Code
Authorized Officer Signature Date
Vol. P9- Q
APPLICATION FOR TAX REFUND
Collecting Office Name
Brazos County Tax Office
4151 County Park Court
Bryan, Texas 77802 Ph. 979-775-9930
OWNER'S NAME AND ADDRESS
SEBREN LUTHER T
PROPERTY DESCRIPTION
Collecting Tax for: (taxing entities)
Brazos County, City of Bryan, City of College Station
Bryan ISD, College Station ISD, F1, F2, F3, F4,
City of Kurten, Navasota ISD
Legal: SELECTED LAN DS-PAVALOCK UNIT311504$1-000 MAGNOLIA OIL &/GIDDINGS (AUSTIN CHALK AB
107&39 /WM DUNLAP / ANDREW MILLICAN S.0134030000 R
Address:
Account # 8840078
TAX PAYMENT INFORMATION
Name of Taxing Unit Tax Year of Refund Payment Date Amount Paid Refund Amount Requested
--ZREFUND _ 2019 -_ 07/31/2020.- - $280.31.- --$225:00— - - — -- --
Taxpayer's reason for refund: OP -Overpayment
REFUND TO:
ALAN PENNINGTON
DECKER OPERATING CO LLC
1706 SEAMIST DR SUITE 590
HOUSTON TK 77008
Sign below and return form to the Brazos County Tax Office.
"I hereby apply for the refund of the above-described taxes and certify that the information on this form is true and correct."
0-20 - Z.c-)
6ignaturFLE
if you make a false statement on this application, you could be found guilty of a Class A misdemeanor or a state jail felony
under Texas Penal Code Section 37.10.
TAX REFUND DETERMINATION
Th tax ref d is [ Approve [ j Disapproved
Authorized Officer Signature Date
Authorized officer of taxing unit for refund applications over amount required under -Section 31.11 Tax Code
Vol.'-) Pg: o��
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2019-2020 BUDGET YEAR
NO. 19/20 48.1— 48.2
On this the 1 st day of September 2020 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Chuck Konderla, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Inna Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 1st day of September 2020 the Court heard and approved a budget
amendment(s) for the 2019-2020 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 10 September 2019, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 1 st day of September 2020.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County Judge
Original: County Clerk's Office and
_Attached -to the original budget
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19/20 - 48.1
9/1/2020
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Facilities Services Landscape Repairs & Maint 8,500.00
General Fund Facilities Services Landscape Capital Outlay 8.500.00
Facilities Services - Landscaping
Reallocation of funds to the appropriate de artmenfs account to purchase areplacement zero turn mower.
7 f s
`
i t1
t nnp
82612026:
iDepartmentA proy8m
,Co;ffiftidge
FUND DIV
ACCT
DR/CR ACCOUNT NAME Increase Decrease
01000 17000200
65400000
CR Grounds Diaintenance 8,500.00
01000 17000200
80286000
DR Equipment - Other 8.500.001
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 - 48.2
i
8126/20,
ttmentAp ro al,
'24 , SHS_ t r =`7
?_,ouit :iluiigeApproval ',,,,,___ fr te _L;;4
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9/1/2020
FUND DEPARTMENT
DIVISION CATEGORY DESCRIPTION Increase Decrease
Grant Fund
Inter govemmental 1,623.26
Grant Fund Vine Grant
Contractual Services 1,623.26
FUND DIV
ACCT
DRICR
ACCOUNT NAME
Increase Decrease
03000 00000000
48062800
CR
Grounds Maintenance
1.623.26
03000 286000
7171 5000
DR
Victim Notification Senices
1.623.26
OAG- VINE Grant
To recocnize revenue from OAG reimbursement for the services of statewide automated victim notification service SAVNS .
i
8126/20,
ttmentAp ro al,
'24 , SHS_ t r =`7
?_,ouit :iluiigeApproval ',,,,,___ fr te _L;;4
'Eor:lecounGndPur oses.Onl =>
_. Rlx .sem .,�: � .. ,� • _�.�-:__ .�;-�...,.� �. _�:
�.�4-�_, ,�_�;€ � .sga Y �°�-� 2*"�;
FUND DIV
ACCT
DRICR
ACCOUNT NAME
Increase Decrease
03000 00000000
48062800
CR
Grounds Maintenance
1.623.26
03000 286000
7171 5000
DR
Victim Notification Senices
1.623.26
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date:09/01/2020
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
County Attorney Garcia, Ann Change of Status
District Clerk
Hernandez, Jessica A
Employment
Keller, Mikayla
Separation
Exposition Complex
DeJesus, Baltazar
Employment
Vasquez, Kayla
Separation
Juvenile — Detention
Jackson, Brandon J
Change of Status
Records Management
Medina, Wendy V
Change of Status
Nava -Rios, Josefina E.
Employment
Sheriffs Office -Admin
Benavides, Francisco
Change of Status
_Sheriffs Office -Detention
West, Adam
Employment
Approved in Commissioners' Court: ' 09/01/2020:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
§ COUNTY OF BRAZOS
§ STATE OF TEXAS
COMMISSIONERS COURTS: DELIBERATION OF BUSINESS AND FINANCIAL ISSUES REGARDING A
CONTRACT BEING NEGOTIATED; CLOSED MEETING.
The Commissioners Court ("Court") has proposed to deliberate the negotiation of a contract in
a closed session. The Court wishes to deliberate the business and financial issues of the
proposed contract.
Texas Government Code §551.0725 provides that the Court may deliberate the business and
financial issues of this contract in closed session if, before conducting the closed meeting:
(1) The Court votes unanimously that deliberation in an open meeting would have a
detrimental effect on the position of the Court in negotiations with a third person; and
(2) The attorney advising the Commissioners Court issues a written determination that
deliberation in an open meeting would have a detrimental effect on the position of the
Commissioners Court in negotiations with a third person.
(3) Notwithstanding Section 551.103(a), Government Code, the Commissioners Court must.
make a tape recording of the proceedings of a closed meeting to deliberate the information.
It is my determination that deliberation in an open meeting would have a detrimental effect on
the position of the Court in negotiations with a third person.
Edward C..Bull IV
Chief of Staff/1-pal Officer
Date: (�
Vol. � Pgo y