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Home My WebLink About2020-08-25 10:00AM REGULAR MEETINGBRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA M0 f Uu 21 A 11= 33. 1!ARION VICQL-P. -N 0 d 1", `l UFF K t jiretI 7� : ci BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON AUGUST 25, 2020 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING; 00 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance - U.S. and Texas Flag — Commissioner Cauley 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-23: - 3. Proclamation 20-031 declaring September 10 -October 8, 2020 as Not AnotherAggie Suicide Awareness and Prevention Month. 4. Approval of the following Job Descriptions: • a. Assistant Director (Brazos Center) 2096 hrs (Class Code 0806) • b.TemporaryAttendant (Exposition Complex)1040 hrs (Class Code 0832 Position 15) 5. Approval of Order Setting Fees Of The Special Commissioners in Cause No. 607 -CC. 6. Approval of Special Commissioners Award in Cause No. 607 -CC. 7. Approval of Order Setting Fees Of The Special Commissioners in Cause No. 608 -CC. 8. Approval of Special Commissioners Award in Cause No. 608 -CC. 9. Request from Juvenile Administration for the following personnel changes with effective date as of September 1, 2020. These changes have no impact to the FY 2020 Juvenile Budget. a. Personnel Changes #1-96 (see attachment) 10. Approval of the following liability renewal questionnaire for Texas Association of Counties with coverage dates of October 1, 2020 - October 1, 2021. vol. 1,� q Pg.aga_ • a. Auto Liability • b. Auto Physical Damage • c. General Liability • d. Public Officials Liability • e. Law Enforcement Liability 11. Contract renewal with Leon County for juvenile pre -adjudication detention services. 12. Approval of Service Contract #CI P 20-640 for the door replacement at the. Brazos County Tax Office with dormakaba. 13. Award of IQ #21-008 for Pest Control Services. Recommended award: Allstar Pest Control. 14. Renewal of 21-018R Lane Striping and Pavement Markers with D.I.J. Construction, Inc. 15. Approval of Contract #21-020 Copier Maintenance Agreement with.Xerox Business Solution Southwest. 16. Consider and take action on the Bryan Texas Utilities permit to install a transformer pole and electrical conduit in the right of way of Millican Meadows Circle. Site is located in Precinct 1. 17. Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 1 inch water line crossing under River Road 1,000 feet south of Dogwood Trail. Site is located in Precinct 4. 18. Expenditure Journal Entries • a. CC 082520-1 August 2020 Brazos County Contribution to Health District 19. Budget Amendments. Budget Amendments FY 19/20 47.1 - 47.6 20. Personnel. Change of Status. Personnel Action Forms 21. Payment of Claims. 22. Convene into Executive Session Pursuant to Texas Government Code §551.087 for deliberation regarding economic development negotiations. 23. Consider and possible action on Executive Session. 24. Acknowledgement of Continuing Education Compliance per Tax Code 6.231(d) for Kristy Roe, Tax Assessor -Collector, for the period of August 1, 2019 - J my 31, 2020. 25. Acknowledgement of monthly reports submitted in August 2020. 26. Juvenile Director's report on detention population. 27. Sheriff s report on inmate population. 28. Announcement of interest items and possible future agenda topics. 29. Call for Citizen input and/or concerns 30. Adjourn. V0 I. Pg,� PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the.meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2, removal from the. Commissioners Court; 3. a Contempt Citation; and/or 4, such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. MINUTES AUGUST 25, 2020 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, August 25, 2020 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Chuck Konderla, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. I nvocation and Pledge of Allegiance - U.S. and Texas Flag — Commissioner Cauley 2. Call for Citizen input and/or concerns There was no citizen's input. Consider and take action on agenda items 3-23: 3. Proclamation 20-031 declaring September 10 - October 8, 2020 as Not AnotherAggie Suicide Awareness and Prevention Month. Vol. 314 pg. a', The Court unanimously approved Proclamation #20-031 designating September 10 - October 8, 2020 as the "Not Another Aggie Suicide Awareness Month". Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderia, Peters. 4. Approval of the following Job Descriptions: • a. Assistant Director (Brazos Center) 2096 hrs (Class Code 0806) • b.TemporaryAttendant (Exposition Complex)1040 hrs (Class Code 0832 Position 15) A copy of the job descriptions is attached. Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderia, Peters. 5. Approval of Order Setting Fees Of The Special Commissioners in Cause No. 607 -CC. A copy of the order is attached. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderia, Peters. 6. Approval of Special Commissioners Award in Cause No. 607 -CC. A copy is attached. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters. 7. Approval of Order Setting Fees Of The Special Commissioners in Cause No. 608 -CC. A copy of the order is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters. 8. Approval of Special Commissioners Award in Cause No. 608 -CC. A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderia, Peters. 9. Request from Juvenile Administration for the following personnel changes with effective date as of September 1, 2020. These changes have no impact to the FY 2020 Juvenile Budget. • a. Personnel Changes #1-96 (see attachment) A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters. 10. Approval of the following liability renewal questionnaire for Texas Association of Counties with coverage dates of October 1, 2020 - October 1, 2021. • a. Auto Liability • b. Auto Physical Damage • c. General Liability • d. Public Officials Liability • e. Law Enforcement Liability A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters. 11. Contract renewal with Leon County for juvenile pre -adjudication detention services. A copy of the contract renewal is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderia, Peters. 12. Approval of Service Contract #CI P 20-640 for the door replacement at the Brazos County Tax Office with dormakaba. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters. 13. Award of IQ #21-008 for Pest Control Services. Recommended award: Allstar Pest Control. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded IQ #21-008 for Pest Control Services to Allstar Pest Control. The bid tabulation is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderia, Peters. 14. Renewal of 21-018R Lane Striping and Pavement Markers with D.I.J. Construction, Inc. A copy of the contract renewal is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderia, Peters. 15. Approval of Contract #21-020 Copier Maintenance Agreement with Xerox Business Solution Southwest. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters. 16. Consider and take action on the Bryan Texas Utilities permit to install a transformer pole and electrical conduit in the right of way of Millican Meadows Circle. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters. 17. Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 1 inch water line crossing under River Road 1,000 feet south of Dogwood Trail. Site is located in Precinct 4. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Chuck Konderia. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters. 18. Expenditure Journal Entries • a. CC 082520-1 August 2020 Brazos County Contribution to Health District A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Bent'. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderia, Peters. 19. Budget Amendments. Budget Amendments FY 19/20 47.1 -47.6 47.1 Reallocate funds for the Road & Bridge Dept. 47.2 Reallocate funds for Juvenile Administration 47.3 Reallocate funds for Juvenile Administration 47.4 Transfer funds from Capital Projects to Sheriff Administration 47.5 Reallocate funds for Records Management 47.6 Reallocate funds for the Road & Bridge Dept. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters. 20. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderia, Peters. 21. Payment of Claims. Claims 8102154-8102331 9000416-9000450 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Chuck Kondeda. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Kondeda, Peters. 22. Convene into Executive Session Pursuant to Texas Government Code §551.087 for deliberation regarding economic development negotiations. At this point, the County Judge announced the Court would consider items 24 through 29 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:16 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate regarding economic development negotiations pursuant to Section 551.087 of the Texas Government Code. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Bruce Erratt, Civil Counsel Ed Bull, Civil Counsel Irene Jett, Budget Officer 23. Consider and possible action on Executive Session. At 10:34 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 24. Acknowledgement of Continuing Education Compliance per Tax Code 6.231(d) for Kristy Roe, Tax Assessor -Collector, for the period of August 1, 2019 - July 31, 2020. The Court acknowledged receipt of continuing education compliance for Kristy Roe, Tax Assessor -Collector. 25. Acknowledgement of monthly reports submitted in August 2020. The Court acknowledged receipt of the Extension Service reports submitted in August 2020 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Cleric District Clerk Justice of the Peace Precinct 1 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Constable Precinct 1 Constable Precinct 3 26. Juvenile Director's report on detention population. County Judge Duane Peters reported there are 16 juveniles in the detention center, 11 are male and 5 are female, and 26 have electronic monitors. There are 7 new youth in isolation as per medical protocol. 27. Sheriffs report on inmate population. Sheriff Chris Kirk stated there were 558 inmates in jail, 489 inmates are male and 69 are female, 18 have electronic monitors and 16 are pending for monitors. Sheriff Kirk reported 13 inmates positive for COVI D-19 and 113 inmates are quarantined. There are 10 staff members that are positive and 3 are in quarantine. 1 staff member remains hospitalized, but is doing well and is no longer on a ventilator. 28. Announcement of interest items and possible future agenda topics. Commissioner Aldrich asked for an update from Emergency Management on preparation for the gulf storm. Michele Meade, Brazos County Emergency Management Coordinator reported that the Expo is being setup for horses that are evacuated. The storm has shifted west, moving more toward the Beaumont/Port Arthur corridor. Jefferson County is under evacuation orders along with the City of Orange and Galveston. People have already begun to arrive in Bryan/College Station. They are being directed to hotels/motels for shelter because that is a non -congregate setting during the pandemic. The State is setting up shelters in Dallas, San Antonio and Austin. Ms. Meade stated she would get the addresses of these shelters to Commissioners Court soon. 29. Call for Citizen input and/or concerns There was no citizen's input. 30. Adjourn. The foregoing minutes of the Commissioners Court Meeting held August 25, 2020 have been examined and are approved in open Court this 1 st day of September 2020, in Bryan, Brazos County, Texas. Duane Peters County Judge Chuck Konderla Commissioner, Precinct 2 Irma Cduley --'- - Commissioner, Precinct 4 Attest: ' Karen McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 Nancy Berry Commissioner, Precinct 3 Vol. 319 pg. 301 Pg -of Z BRAZOS COUNTY COMMISSIONER'S COURT J-st(DAY Name (PLEASE PRINT) OF ,20clo AM/PM, A6 a-4- bf �� Z i41ys/)O lv/v e� e z Ke-n,a y w� lem I % Organization (PLEASE PRINT) Rn '-�oa j - Pg'of -Z- COMMIS COMMIS S IONER' S . COURT •�DAY OF1�� 1 . LoAMIrMq Name (PLEASE PRINT) / I L Organization (PLEASE PRINT) 1p� ii i I)e K l—o d'c� �'/ % ice-✓ COMMISSIONER COURT MINUTES OF AUGUST 25, 2020 ARE CONTINUED IN VOLUME 320 PAGE 1 COMMISSIONER COURT MINUTES OF AUGUST 25, 2020 ARE CONTINUED FROM VOLUME 319 Vol. pg. i Not AnotherAggie Suicide Awareness Month! 2020 Proclamation WHEREAS Suicide continues to affect countless numbers of communities across the world. According to the World Health Organization, there are approximately 800,000 suicide deaths worldwide annually. Additionally, suicide is the 10th leading cause of death in the United States. Suicide is the second leading cause of death among college students. According to the American Foundation for Suicide Prevention, there are approximately 1.4 million suicide attempts annually. Also, according to the American Foundation for Suicide Prevention, 3,778 individuals died by suicide in Texas in 2019. WHEREAS There are many factors that may lead a person to consider suicide. Feelings of hopelessness, isolation, and stigma are common contributors to increased risk of suicide attempts. The current COVID-19 pandemic has also attributed increased feelings of isolation, distress, and uncertainty. WHEREAS Suicide prevention involves actively connecting and reaching out to individuals who may be struggling. A significant part of facilitating connections is linking people to needed resources. Raising awareness on suicide prevention will give people the tools they need to support someone who is suffering -from suicidal thoughts or feelings. WHEREAS The Not AnotherAggie Suicide Awareness Month is designed to increase awareness of suicide prevention resources, reduce social isolation, honor suicide loss survivors, and remember those we have lost to suicide. This year, in ordert6maintain physical activity and social connection while safely observing physical .distancing; we will be hosting a variety of virtual events including a virtual walk challenge, a virtual candlelight vigil, suicide prevention training and more! These events will highlight the importance of remaining connected especially in the pandemic, and ways to increase -support for those in need. NOW THEREFORE BE IT PROCLAIMED S ptember 10 ctober 8th as the Not Another Aggie Suicide Awareness ont County Judge Commissioner Precinct 1 Com ' si er Pr. ci Commisqioner Precinct 3 Com mis'onerP ci ct 4 C�IVGI-Sk Q.15, 202 o Date Vol. '�Qo fig' eR t' E SOF P N Brazos County Job Description . of reR Last Updated: Template Revision 1.2 08/1812012 Class Number: -0806 Title: Assistant Director - Brazos Center Pay Group: 18 Department: Brazos Center FLSA Status: Non Exempt Reports To: Director -.Brazos Center Approved Date: 9/1/2020 EEOC Category: Office and Clerical General Summary: Assumes the Director's responsibilities in their absence. Sales and schedules all events held at the Brazos Center and Brazos County Park; Maintains thorough, well -organized information about every event scheduled and performs daily bookkeeping functions. Serves as the secondary Event Coordinator primarily during normal business hours Monday through Friday some weekends may be required. Works with customers, post contract completion, regarding answering pertinent customer questions, supervises Monday through Friday daytime set-ups and events. Works with the primary Event Coordinator to insure quality control and a seamless event from initial contact through the completion of the event Essential Duties: Assumes Director's responsibility in their absence. Second person in the chain of command and responsible for overall quality control. Serves as the secondary Event Coordinator primarily responsible for supervising events and event set-up during normal business hours Monday through Friday some weekends may be required. Serves as the primary team member responsible for coordinating all sales, scheduling and event planning for the Brazos Center, Assists customers on the telephone and in person with planning events to be held at the Brazos Center, including explaining center policies, procedures, and contract requirements; Coordinates and maintains master schedule of all events to be held at Brazos Center and maintains well organized files of past events; Is responsible for the contract development process; Customer invoicing, layouts in assisting Event Coordinator; Works with the Event Coordinator in planning and coordinating set-up information involving all events; Distributes Center event information to local public and private organizations; Coordinates with the county webmaster to update the Brazos Center website and events calendar, Performs bookkeeping functions, including posting all fees and deposits, writing security refund checks to customers, and preparing various monthly, and semi-annual financial reports; Shares coordinated, dual responsibility with the Director of the Brazos Center for all aspects of marketing for the Brazos Center to potential customers locally and statewide; Other Duties as assigned. 0% Su ervision Received: From Director Given: Assists the Director in supervising the Event Coordinator and event personnel (full-time and part- time/temporary) in preparation for events. Will exercise discretion and independent judgment as necessary in performing professional responsibilities. Education Required: Bachelor of Science degree in marketing, business administration or related field; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Preferred: 0 Experience - Required: At least three years of experience. !� Preferred: Duane Peters Date Certificates, Licenses, -Registrations Required: Must have a valid Texas vehicle operator's license. Preferred: Demands -Physical Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 40 pourjds, such as books and stacks of records. Specific vision abilities required for this job Include close vision, di$tance vision, and the ability to adjust focus. Knowledge, Skills, & Abilities Typical: Methods and practices used in event planning; sales; accounting and bookkeeping principles and practices; office management; and personnel policies and procedures. Operate a computer, including word processing and spreadsheet software; read and interpret policy, manuals, and written instructions; balance accounts and prepare financial documents; communicate effectively, orally and in writing; and work effectively and ' cooperatively with co-workers. Must be able to organize information in a systematic form and have the ability to retain and record details. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. Brazos County Job Description Last Updated: September 2018 Qa��esrilV�rdoch Tern plata RrAslan 1.20811512012 j Class Number: 832 j Title: ;Temporary Attendant, Building & Grounds (1040 hrs..) j Pay Group: 109 Department: Exposition Complex ' FLSA Status: ' Non Exempt — Reports To: Event Supervisor, Event Coordinator All Managers -----• a s Approved Date: 10/0112019 EEOC Category: ; Ser*61 Maihtenance Position End Date: 09/30/2020 Temporary Employee ' i Signature: i Performs and montlom dally operational responsibilities lhcluding Complex including settlhgoup,• cleaning and tearing -down events. Operates light to moderate equipment such as tractors with implements; forklifts and skid steer loaders; Sets upitears down rodeo equipment, horse stalls, cattle lies, panels and pens; Sets upitears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and assists with the soundleleatrical system setup and/or tear down; -Cleans meeting•and event rooms, • including sweeping.'wacuuming and taking out trash; Cleans restrooms; tnciuding using commercial chemicals to remove stafnsiodars and keeps them free of litter; Strips, waxes, buts and scrubs .floors as needed and instructed, Keeps,all floors dusted, mopped, and vacuumed, Changes -light bulbs and distributes supplies as necessary; Asritts In painting and other maintenance projects as necessary',; Raises flags daily;madther perrnitting;.;takes down flags before leaving unless othenNtse' specified; Operates a vacuum cleaner and hand cleaning materials, supplies and equlpmenf Cieans windows, doors, floors, water fountains, and furniture; Keeps air conditioning adjusted to use requirements;• Empties and cleans waste receptacles and property disposes of trash; Assists visitors in`a polite manner during events at the Exposition Complex: Keeps janitorial and storage areas clean and organized; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary regarding janitorial supply Inventory; Assists as necessary in inventory control including equipment and consumables; Assists in scheduling work, creating assignments and/or monitoring work as necessary for part-time and/or temporary building attendants/staff. Other Duties as assigned._ T __ i Received: Event Supervisor, Event Coordinator li Ali Managers Given: This is a non -supervisory position. Education High school graduation or its equivalent; or any equlvelent corntiinatlon of education and experience that provides the required knowledge, skills and abilities. -------------- Preferred: - ----�- �Experrence experience. Required: 1 At least one year of related work expe i t i and/o operating Preferred- Some experience_ ' in operg a tractor r related equipment Is preferred. I L._.____ ___.._-._W.i..___._.__.________ _____ __._........... ounty Judge • • Vol. 3 ac)pg, Knowledge, Abilities Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may, be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hand a and arms; band and kneel; and talk and hear. The employee frequently Is required to stand and walk. Thea employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific vision abilities required for this job include close vision;.distance vision, and the ability to adjust focus. Typical: -I safe operation of custodial and maldtenance'equlpment, Including the'safe use of commercial cleaning chemicals. Ability to follow oral and written instructions;' ability to learn the proper use of Janitorial equipment and supplies; ability to make minor repairs; ability to communicate and work effectively witth co-workers; ability to perform physical, and strenuous work; and an ability to understand and follow Brazos County safety policies. Typical: The woric environment characteristics aescriped here are representative or those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee may be exposed to extrerne weather conditions. 8/20/2020 DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: File Name NoAttachmenls Available Item Coversheet BRAZOS COUNTY BRYAN,TEXAS NUMBER: 8/25/2020 Approval of Order Setting Fees Of The Special Commissioners in Cause No. 607 -CC. Commissioners Court 08/17/2020 False False $0.00 Description Type APPRO Duane Peters Date County Judge in httos://brazos.novusacienda.com/agendaweb/CoverSheet.aspx?Item ID=21842&MeetinglD=1600 1/1 Envelope# - 44886012 Cause No. 607 -CC BRAZOS COUNTY, TEXAS Vs. DAVID J. LEATHAM AND MICHELLE D. LEATHAM, TRUSTEES AND DAVID AND MICHELLE LEATHAM REVOCABLE LIVING TRUST § PROCEEDING IN EMINENT DOMAIN § § COUNTY COURT AT LAW 1 § § § BRAZOS COUNTY, TEXAS ORDER SETTING FEES OF THE SPECIAL COMMISSIONERS BE IT REMEMBERED that the Special Commissioners named below, previously appointed by this Court in the above -styled and numbered cause, having discharged their duties according to law, and this Court, being empowered under and by virtue of Section 21.047(c) of the Texas Property Code to set their fees, it is, therefore, ORDERED that the fees due Special Commissioners as set by the Court to be paid by Plaintiff BRAZOS COUNTY, TEXAS, are as follows: CHRIS QUINN r(s)= $ 750.00 (Total) JERRY PONZIO 3 hour(s)= $ 750.00 (Total) WES HALL sS -hour(s)= $ 750.00 (Total) SIGNED this 7/30/2020 . Order Setting Fees of Special Commissioners - BCT v Leatham Page 1 20-6010 Vol. 0 �g- Submitted by: BRUCHM, GOSS, THORNTON, MERONOFF & BRIERS, PG Jay B. Goss State Bar No. 08222600 jgossfbruchez,com 4343CarterCreek Parkway,Suite 100Bryan, Texas 77802 Telephone: (979) 268-4343 Facsimile: (979) 268-5323 Order Setting Fees of Special Commissioners - BCT v l.eatham Page 2 20-6010 E . o Pg--k-II 8/20/2020 DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT ATTACHMENTS: File Name No Attachments Available Item Coversheet BRAZOS COUNTY BRYAN,TEXAS NUMBER: 8/25/2020 Approval of Special Commissioners Award in Cause No. 607 -CC. Commissioners Court 08/17/2020 False False $0.00 Description Type �O Duane Peters Date County Judge Vol. pg.1 \ https:l/brazos.novusagenda.com/agendaweb/CoverSheet.aspx?ltem]D=21841 WeetinglD=1600 0 1/1 Envelope# - 44866012 Cause No. 607 -CC BRAZOS COUNTY, TEXAS Vs. DAVID J. LEATHAM AND MICHELLE D. LEATHAM, TRUSTEES AND DAVID AND MICHELLE LEATHAM REVOCABLE LIVING TRUST Fled 08/13/2020 Karen McQueen - County Clerk Brazos County, Texas Baker, Debbie Deputy Clerk § PROCEEDING IN EMINENT DOMAIN § COUNTY COURT AT LAW 1 § § § § § BRAZOS COUNTY, TEXAS SPECIAL COMMISSIONERS AWARD TO THE HONORABLE JUDGE OF SAID COURT: On July 27, 2020, at 1:00 p.m. at the Brazos Center, Assembly 3, 3232 Briarcrest Drive, Bryan, Brazos County, Texas 77802, in the above entitled and numbered eminent domain proceeding came to be heard before the undersigned Special Commissioners. I. On February 21, 2020, Plaintiff, Brazos County, Texas, filed it's Original Petition in Eminent Domain with the County Court at Law No. 1, Brazos County, Texas, wherein, upon the facts alleged Plaintiff Brazos County sought condemnation of an easement upon certain land more particularly described in its Petition in Eminent Domain (the "Petition") and in Exhibit "A" attached hereto as though fully set forth herein. II. Upon consideration of such Petition and forthwith upon filing, the Court appointed the undersigned three disinterested real property owners of Brazos County, Texas as Special Commissioners to assess the damages, if any, occasioned by the condemnation of such property interest for the purpose of easement for repairing and making improvements for the construction Award of Special Commissioners Page 1 20.6010 Vol. Sato pg. 1� and maintenance of roads and bridges, said real property being more particularly described in the attached Exhibit "A" which is incorporated herein for all purposes. By Notice of Hearing dated July 1, 2020, the undersigned Commissioners set the hearing of this matter for July 27, 2020, at 3:00 p.m. at the at the Brazos Center, Assembly 3, 3232 Briarcrest Drive, Bryan, Brazos County, Texas 77802, which is a place that is as near as practical to the property being condemned. On the day and at the place and time so appointed for such hearing, the undersigned Commissioners appeared for said hearing, and Plaintiff Brazos County duly appeared by its representatives and attorneys. Defendants David J. Leatham, Trustee, Michelle D. Leatham, Trustee, and David and Michelle Leatham Revocable Living Trust appeared by and through, Padon Holt, [did] [did not] appear and participate in the hearing. Whereupon the undersigned Commissioners proceeded to hear evidence as to the value of the property interest sought to be condemned and as to the damages which will be sustained by the,owner of said property by reason of such condemnation of those certain easements described in Plaintiff's Original Petition in Eminent Domain, and said undersigned Commissioners have assessed the damages sustained and the benefits received by the Defendants by reason of such condemnation, both to the property taken and any remainder, if any. IV. Accordingly on July 27, 2020, we the undersigned Commissioners do hereby state, decided, assess and ORDER that the total amount of damages payable to Defendants, David J. Leatham, Trustee, Michelle D. Leatham, Trustee, and David and Michelle Leatham Revocable Living Trust for their undivided interest in the property taken is Award of Special Commissioners Page 2 20.6010 voi. 3&p— Pg--L2�— Brazos County, and tadjudge all costs of this proceeding agdiftA Plaintiff V. Our decision is hereby red . ticed. to'wrifitwith- thi-s'proeeeAig fhi-s'prddeeAi'g are, hbrew'i th rewrhod to ti . 10-.' 1 Honorai , ble juoge-of . 'the Cotmty'Court at Law- N.Q. 1, Brazd&ConAty, TeRds; 810NIED this thO. 9-q-6Va b S-,� '2020. y,qf — -- ---------- I . COhimi0ibnor it Commissioner NES HALL, (Soici6nirnissiQner. the; The--41�ove A.wardo,t'gpec.ial;�o4irriissioiier�.*Is filed. *tfl t me on: ie,, /13/2020 JUDGE PRESIDING 77 1� LJR Award-df,,Sp'dciil CojiiH§Woiiers -.204610 1722 Broadmoor Ste. 105 Ll TRONG Bryan, Texas 77802 Phone: (979) 776 — 9836 k3URVEYMG, LLC Fax: (979) 731— 0096 1 FIRM NO.10093500 Email: curtis@strongsurveying,com EXHIBIT "A" SHEET 1 OF 3 BRAZOS COUNTY I & GN ROAD 0.275 OF ONE ACRE DRAINAGE EASEMENT OUT OF THE DAVID & MICHELLE LEATHAM REVOCABLE LIVING TRUST LOT ONE -13 (1.01 REPLAT OF LOT 1 WILLOW RUN, PHASE ONE DEED VOLUME 14198, PAGE 149 PLAT VOLUME 7101, PAGE 46 JOHN PAYNE SURVEY, A —196 BRAZOS COUNTY, TEXAS JULY 17, 2019 All that certain lot, tract or parcel of land being 0.275 of one acre situated in the JOHN PAYNE SURVEY, Abstract No. 195, Brazos County, Texas and being a part of that certain Lot One -B (1-8), Replat of Lot 1, Willow Run, Phase One as described in Plat of record In Volume 7101, Page 45, Official Records of Brazos County, Texas, and further described In deed from David J. Leathern and wife, Michelle D. Leathern to David J. Leathern or Michelle D. Leathern, Trustees, or their successors in trust, under the David & Michelle Leathern Revocable Living Trust, of record in Volume 14188, page 949, Oitidal Records of Brazos County, Texas, sold 0.275 of one acre tract being more particularly described In two (2) Drainage Easements by metes and bounds as follows: DRAINAGE EASEMENT NO. 11— 0.157 OF ONE ACRE BEGINNING at a point at the intersection of the northeast right-of-way line of I & GN Road as described In Volume 3, Page 517, Condemnation Records of Brazos County, Texas (No Deed Found for Road R.O.W.) in an existing creek for the northwest comer, said point being the northwest comer of sold Lot 1- B, said point being the most southwest comer of Lot 1-D, Replat of Lot 1,1Mllow Run, Phase One as described in Plat of record In Volume 7101, Page 45, Official Records of Brazos County, Texas, a 30 iron Rod found for the most westerly comer of Lot 1-C of sold IMilow Run, Phase One bears N 22 ° 11 ' 36 ° W a distance of 375.18 feet, THENCE S 88039'43" E, along the north line of said Lot 1-B and the south line of sold Lot 1-D along the centerline of said creek a distance of 42.09 feet to a point for angle point; THENCE N 55001110" E continuing along the north line of said Lot 1-0 and the south Me of said Lot 1-0 along the centerline of said creek a distance of 16.68 feet to a point for the northeast comer, THENCE S 21'18'01" E a distance of 124.99 feet to a 1W Iran Rod with Cap set for the most easterly comer, THENCE S 67057'33" W a distance of 52.28 feet to a 1/2" Iron Rod with Cap set in the southwest line of said Lot 1-8 for the most southerly comer, said point being located In the northeast right-cf-way line of 1 Vol. `302 Pg. 1722 Broadmoor Ste. 105 OTRONG Bryan, Texas 77802 Phone: "71 — 9836 EYING. LLC Fax: (979) 731— 0096 FIRM NO. 10093500 Email: cur6s@stroDpurveying.com — r/i Y V said i & ON Road, a 112" Iron Rod with Cap (Kling) found for the most southerly comer of said Lot 1-8 bears 5 22 ° 11 138 " E a distance of 344.43 feet, THENCE N 22011136" W along the southwest fine of sold Lot 1-8 and the northeast right-of-way One of said I & GN Road a distance of 139.29 feet to the PLACE OF BEGINNING AND CONTAINING AN ARi=A OF 0.157 OF ONE ACRE 1N DRAINAGE EASEMENT NO. 1. DRAINAGE EASEMENT NO.2 — 0.11S OF ONE ACRE BEGINNING at a 112" iron Rod with Cap (Kling) found for the most southerly comer of said Lot 1-8 for the most southerly comer, said point being the most westerly comer of the Matthew Thomas Moore & Teri Lynn Moore, Lot 2A, Roost of Lot 2, Willow Run, Phase One as described in Plat of record in Volume 4555, Page 319, Official Records of Brazos county, Taxes and further described in Deed of record in Volume 4610, Page 218, Official records of Brazos County, Texas, said point being in the northeast right-of-way of I & GN Road as described In Volume 3, Page 517, Condemnation Records of Brazos County, Texas (No Deed found for Road R.O.W.); THENCE N 22°11136" W along the southwest line of said Lot 1-B and the northeast right-of-way line of said I & GN Road a distance of 112.33 feet to a 112" Iron Rod with Cap set for the most westerly comer, the centerline of the creek found for the most westerly comer of said Lot 1-13 bears N 22°11'36" W a distance of 371.39 We, THENCE N 67057133" E a distance of 51.67 feet to a 112" iron Rod with Cap set for the most northerly comer, THENCE S 2102610711 E a distance of 88.69 to a 112" Iron Rad with Cap set in the southeast line of said Lot 1-B for the most easterly corner, a 112" iron Rod found for the most easterly comer of said Lot 1-13 bears N 42°51'42' E a distance of 717.95 feet; THENCE S 42051142" W along the southeast One of said Lot 1-B and the northwest line of said Lot 2A a distance of 55.75 feet to the PLACE OF BEGINNING AND CONTAINING AN AREA OF 0.115 OF ONE ACRE iN DRAINAGE EASEMENT NO. 2. Both Easements Combined CONTAINING AN AREA OF 0.275 OF ONE ACRE OF LAND MORE OR LESS, according to a survey performed on the ground during May 2019 under the supervision of H. Curtis Strong, Registered Professional Land Surveyor No. 4961 and working under Firm No. 10093500. North Orientation is based on rotating the southwest line of sold Lot 1-13 to Grid North NADS3 (CORS 2011) State Plane Central Zone. For other information see accompanying plat. Vol. 020 pg. t (-Q o � a og oa a40'vM Ca'MR S 0% U13 S I-- 80,,. a� 3 = F-g H aZ c� c X O,� p� :do-a u cNA N 6 a W OG 0> = A N A tiu e O O O O� J 8i I � `o �' x o c o s o > o Nm $ a t`3 m 20mi� =off W c x x ubj a. =a 3 Vami m r \w a gQmo o cc vO • � i O n! C to O x m z- Eo � «, o;9N �� J 3 00`=oaoo aoG o u zzhON ae 0 a mr E z.. 3 owom \ x T m mamma CL oanOo`aO9 Z m�e a 9 8 49 0 *3v iPl'S Poll _q. = a I eso�d 0-I 101 m _ z Vol. pg.= 8/20/2020 DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: ATTACHMENTS: File Name No Attachments Available Item Coversheet BRAZOS COUNTY BRYAN, TEXAS NUMBER: 8/25/2020 Approval of Order Setting Fees Of The Special Commissioners in Cause No. 608 -CC. Commissioners Court 08/17/2020 False False $0.00 Description Type PPRO Duane Peters Date County Judge Vol. Pg. —R-- hftps:/lbrazos.novusaqenda.com/agendaweb/CoverSheet.aspx?ltemlD=21840&MeetingI D=1600 G 1/1 Envelope# - 44866194 BRAZOS COUNTY, TEXAS Vs. MATTHEW THOMAS MOORE AND TERRI LYNN MOORE Cause No. 608 -CC § PROCEEDING IN EMINENT DOMAIN § COUNTY COURT AT LAW 2 § § BRAZOS COUNTY, TEXAS p ORDER SETTING FEES OF THE SPECIAL COMMISSIONERS BE IT REMEMBERED that the Special Commissioners named below, previously appointed by this Court in the above -styled and numbered cause, having discharged their duties according to law, and this Court, being empowered under and by virtue of Section 21.047(c) of the Texas Property Code to set their fees, it is, therefore, ORDERED that the fees due Special Commissioners as set by the Court to be paid by Plaintiff BRAZOS COUNTY, TEXAS, are as follows: CHRIS QUINN --�3_hour(s)= $ 750 (Total) 750 JERRY PONZ10hour(s)= $ (Total) WES HALL_hour(s)= $ 750 (Total) ,SIGNED this 30th of July, 2020 L�lii SA r Order Setting Fees of Special Commissioners - BCT v Moore Page 1 20-6011 vol. pg.—Ia— Submitted by: BRUOM, GOSS, THORNTON, MERONOFF & BRIERS, PC. Jay B. Goss State Bar No. 08222600 IMM bruchez.com 4343 Carter Creek Parkway,Suite 100Bryan, Texas 77802 Telephone: (979) 2684343 Facsimile: (979) 265-5323 Order Setting Fees of Special Commissioners - BCT v Moore Page 2 20-6011 8/20/2020 DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT File Name No Attachments Available Item Coversheet BRAZOS COUNTY BRYAN,TEXAS NUMBER: 8125/2020. Approval of Special Commissioners Award in Cause No. 608 -CC. Commissioners Court 08/17/2020 False False $0.00 Description Type RO Duan Peters Date County Judge httos://brazos.novusaaenda.com/aaendaweb/CoverSheet.asDx?ltemlD=21839&MeetinalD=1600 1/1 Envelope# . 44866994 BRAZOS COUNTY, TEXAS Vs. MATMIEW THOMAS MOORE AND TERRI LYNN MOORE Cause No. 608 -CC § PROCEEDING IN EM[NENT DOMAIN § COUNTY COURT AT LAW 2 § § § § BRAZOS COUNTY, TEXAS SPECIAL COMMISSIONERS AWARD TO THE HONORABLE JUDGE OF SAID COURT. On July 27, 2020, at 3.00 p.m. at the Brazos Center, Assembly 3, 3232 Briarcrest Drive, Bryan, Brazos County, Texas 77802, in the above entitled and numbered eminent domain proceeding came to be heard before the undersigned Special Commissioners. I. On February 21, 2020, PIaintiff, Brazos County, Texas, filed it's Original Petition in Eminent Domain with the County Court at Law No. 2, Brazos County, Texas, wherein, upon the facts, alleged Plaintiff Brazos County sought condemnation of an easement upon -certain land more particularly described in its Petition in Eminent Domain (the "Petition") and in Exhibit "A" attached hereto as though fully set forth herein. H. Upon consideration of such Petition and forthwith upon filing, the Court appointed the undersigned three disinterested real property owners of Brazos County, Texas as Special Commissioners to assess the damages, if any, occasioned by the condemnation of such property interest for the purpose of easement for repairing and making improvements for the construction Award of Special Commissioners Page 1 20.6011 and maintenance of roads and bridges, said real property being more particularly described in the attached Exhibit "A" which is incorporated herein for all purposes. I ITO By Notice of Hearing dated July 1, 2020, the undersigned Commissioners'set the hearing of this matter for July 27, 2020, at 3:00 p.m. at the at the Brazos Center, Assembly 3, 3232 Briarerest Drive, Bryan, Brazos County, Texas 77802, which is a place that is as near as practical to the property being condemned. On the day and at the place and time so appointed for such hearing, the undersigned Commissioners appeared for said hearing, and Plaintiff Brazos County duly appeared by its representatives and attorneys. Defendants Matthew Thomas Moore and Terry Lynn Moore appeared by and through, Padon Holt, [did] [did not] appear and participate in the hearing. Whereupon the undersigned Commissioners proceeded to hear evidence as to the value of the property interest sought to be condemned and as to the damages which will be sustained by the owner of said property by reason of such condemnation of those certain easements described in Plaintiff's Original Petition in Eminent Domain; and said undersigned Commissioners have assessed the damages sustained and the benefits received by the Defendants by reason of such condemnation, both to the property taken and any remainder, if any. IV. Accordingly on July 27, 2020, we the undersigned Commissioners do hereby state, decided, assess and ORDER that the total amount of damages payable to Defendants, Matthew Thomas Moore and Terri Lynn Moore for their undivided interest in the property taken is $sae ; Q 0. -00 . and adjudge all costs of this proceeding against Plaintiff Brazos County. Award of Special Commissioners Page 2 20-6011 Vol. 3ot0 Pg.�_ ly Our decision is hereby reduced to writing, and it and all other papers connected with this proceeding are herewith returned to the Honorable Judge of the County Court at Law No. 2, Brazos County, Texas. SIGNED this the , ` day of Tai -a- .2020. Commissioner Commissioner ---,A9Qb HA-L&94cial Commissioner The above Award of Special Commissioners is filed with me on the V day of July, 2020. Award of Special Commissioners Page 3 20-6011 Vol. 5@o Pg. �� 1722 i3roodmoor St& 105 TRONG Hryan, Texas 77802 \1 fthl Phone: (979) 776--9836 TM� �./ RVES I G9 LLC Fax: (979) 731— 0096 FIRM NO. 10093500 Email: cuttis@strongsurveying.com EXHIBIT "A" SHEET 1OF 3 BRAZOS COUNTY i & GN ROAD 0.071 OF ONE ACRE DRAINAGE EASEMENT OUT OF THE MATTHEW THOMAS MOORE &TERRI LYNN MOORE LOT TWO A (2 A) 8.000 ACRES REPLAT OF LOT 2 !WILLOW RUN, PHASE ONE DEED VOLUME 4510, PAGE 218 PLAT VOLUME 4655, PAGE 319 JOHN PAYNE SURVEY, A —195 BRAZOS COUNTY, TEXAS JULY 17, 2019 All that certain tot, tract or parcel of land being 0.071 of one acre situated in the JOHN PAYNE SURVEY, Abstract No. 195, Brazos County, Texas and being a part of that certain Lct TWO A (2 A), Replat of Lot 2, Willow Run, Phase One as described In Plat of record in Volume 4555, Page 319, Official Records of Brazos County, Texas, and further described in deed from Randall G. Rather and wife, Suzanne M. Rather to Matthew Thomas Moore and wife, Terri Lynn Moore of record in Volume 4610, page 218, Official Records of Brazos County, Texas, sold 0.071 of one acre tract being more particularly described by metes and bounds as follows: BEGINNING at a 112" Iron Rod with Cap (Kling) found in the northeast right -of way line of 18 GN Road as described In Volume 3, Page 617, Condemnation Records of Brame County, Texas (No Deed Found for Road R.O.W.) for the norlhwest corner, sold point being the northwest comer of said Lot 2A, sold point being the most southwest comer of Lot 1.9, Rapist of Lot 1, Willow Run, Phase One as described In Plat of record in Volume 7101, Page 45, Official Records of Brazos County, Texas; THENCE N 42 0 51 142 " E along the northwest line of sold Lot 2A and the southeast One of said Lot 18 a distance of 55.75 feet to a 1/2" Iron Rod with Cap set for the northeast comer, a 1/2" Iron Rod found for the most northerly comer of sold Lot 2A bears N 42 0 51 142 0 E a distance of 525.30 feet THENCE S 21 °28'07' E a distance of 73.50 feet to a 112" Iron Rod with Cap set for the most easterly comer, THENCE S 87°5733" W a distance of 49.88 That to a 1120 Iron Rod with Cap set in the southwest line of said Lot 2A for the most southerly comer, said point being located in the northeast right-of-way tine of said I & GN Road, a 112" Iron Rod found for the moat southerly comer of said Lot 2A bears S 22 0 07' 01 0 E a distance of 378.22 fseti EX41BIT A 1722 Broadmoor Ste. 105 TRONG Bryan, Texas 77802 Phone: (979) 776— 9836 VEYING9 LLC Fax: (979.)731— 0096 FIRhI N0.10093500 Email: curtis@strongsurveying.com r THENCE N 22°07'01" W along the southwest line of said Lot 2A and the northeast right-of-way line of said I & GN Road a distance of 49.85 feet•to the PLACE OF BEGINNING ANO. CONTAINING AN AREA OF 0.0110' ONE ACRE OF LAND MORE OR LESS, according-Wa surrey performed on the ground during May 2019 under the supervision of H. Curtis Strong, Reglstered:Professlonai Land Surveyor No. 4981 and working under Firm No. 106995.00. North Orientation is based on rotating -the southwest line of said Lot 2A to Grid North NAAD83 (CORS 2011). State Plane Central Zone. For other information see accompanying plat. EXHIBIT A Ea�Vol. pg• a co DEPARTMENT: Budget DATE OF COURT MEET] NG: ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: SOURCE OF FUNDS: NOTES/EXCEPTIONS: ACTION REQUESTED OR ALTERNATIVES: ATTACHMENTS: File Name Agenda_[tem---J uvenile.pdf �PqB OFT o� �y NrY p� Mgr BRAZOS COUNTY BRYAN, TEXAS NUMBER: 8/25/2020 Request from Juvenile Administration for the following personnel changes with effective date as of September 1, 2020. These changes have no impact to the FY2020 Juvenile Budget. • Personnel Changes #1 - #96 (see attachment) Commissioners Court Irene Jett 08/20/2020 False False $0.00 General Fund - 01000 • 31000100 • 31000200 • 31000300 • 31010000 • 31040000 Grant Fund -03000 • 312110 • 312120 • 312130 • 312140 • 312150 The requested changes are to better assist with reporting details that is required by TJJD. Request approval. Description Type Juvenile Personnel Changes 9/1/2020 Cover Memo .Vol. P9. a 7 APPR + Duane Peters Date County Judge 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 31000100 - Juvenile Administration Job Class Title Class Code - Position Old Division New Division Director - Juvenile Services 1801-1 31000100 31000110 Deputy Director - Juvenile Services 1803-1 31000100 31000130 Deputy Director - Juvenile Services 1803-2 31000100 31000110 Professional Counselor -Juvenile Services 1810-1 31000100 31000140 Professional Counselor -Juvenile Services 1810-2 31000100 31000140 Admin. Services Manager 1856-1 31000100 31000110 Deputy Director of Health Services 1895-1 31000100 31000140 Assistant Director 2803-1 31000100 31000110 Detention Counselor 2811-1 31000100 31000140 JPO I -Admin 1817-1 31000100 31000130 JPO I -Admin 1817-2 31000100 31000110 JPO I -Admin 1817-3 31000100 31000130 JPO I -Admin 1817-5 31000100 31000130 Sec I-Juv Admin 1861-1 31000100 31000110 Sec I-Juv Admin 1861-3 31000100 31000110 JPO-TJPC-F 1883-2 31000100 31000110 Admin Assistant Juv Admin 1891-1 31000100 31000110 Probation Supervisor 2816-2 31000100 31000110 Probation Supervisor 2816-3 31000100 31000130 Volunteer Coord. 2830-1 31000100 31000130 Training Coordinator 2831-1 31000100 31000130 Probation Spvr - Com Cor 2856-1 31000100 31000130 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 31000200 - Juvenile Detention Job Class Title Class Code - Position Old Division New Division Asst Detention Superintendent 2802-1 31000200 31000220 Detention Superintendent 2805-1 31000200 31000220 Food Svcs Mngr - Juv Svc 1825-1 31000200 31000220 Cook 1836-1 31000200 31000220 Cook 1836-2 31000200 31000220 Nurse, Juv Det 1841-1 31000200 31000220 Custodian - Detention 1848-1 31000200 31000220 Detention Manager 2809-1 31000200 31000220 Detention Manager 2809-2 31000200 31000220 i Detention Manager 2809-3 31000200 31000220 8 Detention Supervisor 2815-1 31000200 31000220 Detention Supervisor 2815-2 31000200 31000220 Detention Supervisor 2815-3 31000200 31000220 Detention Supervisor 2815-4 31000200 31000220 Juv Supervision Officer 2821-1 31000200 31000220 Juv Supervision Officer 2821-2 31000200 31000220 Juv Supervision Officer 2821-3 31000200 31000220 Juv Supervision Officer 2821-4 31000200 31000220 Juv Supervision Officer 2821-5 31000200 31000220 Juv Supervision Officer 2821-6 31000200 31000220 Juv Supervision Officer 2821-7 31000200 31000220 Juv Supervision Officer 2821-8 31000200 31000220 Juv Supervision Officer 2821-9 31000200 31000220 Juv Supervision Officer 2821-10 31000200 31000220 Juv Supervision Officer 2821-11 31000200 31000220 Juv Supervision Officer 2821-12 31000200 31000220 Juv Supervision Officer 2821-13 31000200 31000220 Juv Supervision Officer 2821-14 31000200 31000220 Juv Supervision Officer 2821-15 31000200 31000220 Juv Supervision Officer 2821-16 31000200 31000220 Juv Supervision Officer 2821-17 31000200 31000220 Juv Supervision Officer 2821-18 31000200 31000220 Juv Supervision Officer 2821-19 31000200 31000220 Juv Supervision Officer 2821-20 31000200 31000220 Juv Supervision Officer 2821-21 31000200 31000220 Juv Supervision Officer 2821-22 31000200 31000220 Juv Supervision Officer 2821-23 31000200 31000220 Juv Supervision Officer 2821-24 31000200 31000220 Juv Supervision Officer 2821-25 31000200 31000220 Juv Supervision Officer 2821-26 31000200 31000220 Juv Supervision Officer 2821-27 31000200 31000220 Juv Supervision Officer 2821-28 31000200 31000220 Juv Supervision Officer 2821-29 31000200 31000220 Juv Supervision Officer 2821-30 31000200 31000220 Juv Supervision Officer 2821-31 31000200 31000220 Cntrbth Opr 1873-1 31000200 31000220 Cntrbth Opr 1873-2 31000200 31000220 Juv SupervOff 2822-1 31000200 31000220 Juv SupervOff 2822-2 31000200 31000220 Ve►�. Pg. o�Q -- 31000300 -Juvenile Academ 312140 -TJJD -Commitment Diversion (Grant Job Class Title Class Code - Position Old Division New Division 72 Academy Superintendent 2806-1 31000300 31000300 73 Academy Supervision Officer 2839-1 31000300 31000300 74 Academy Supervision Officer 2839-2 31000300 31000300 75 Academy Supervision Officer 2839-3 31000300 31000300 76 Probation Spvr - TJ PC - F 2860-1 31000300 31000300 Job Class Title Class Code - Position 31010000 - Juvenile TYC New Division 95 Professional Counselor Job Class Title Class Code - Position Old Division New Division 77 Quality Assurance Admin 2812-1 31010000 31010010 78 Parole Aide 2829-1 31010000 31010030 79 Secretary 2865-1 31010000 31010010 31040000 - Juvenile JJAEP Job Class Title Class Code - Position Old Division New Division 80 Teacher 1853-1 31040000 31040030 81 Sp Ed Teacher 1854-1 31040000 31040030 82 Secretary 1 1852-1 31040000 31040030 83 Supervision Offr -JJAEP 2850-1 31040000 31040030 312110 - TJJD - Basic Probation (Grant) Job Class Title Class Code - Position Old Division New Division 84 Juv PH Ofcr TJPC CM COR 1877-2 312110 312111 85 JPO -Title IV -E 1887-1 312110 312111 312120 - TJJD - Community Programs (Grant) Job Class Title Class Code - Position Old Division New Division 86 Juv PH Ofcr - TJPC CM COR 1877-3 312120 312123 312130 - TJJD - Pre & Post Adjudications (Grant) Job Class Title Class Code - Position Old Division New Division 87 Operations Manager 2890-1 312130 312122 88 Supervision Offt - St Aid 2845-1 312130 312122 89 Supervision Ofr - Com Cor 2855-1 312130 312122 90 TJJD - Detention Manager 2895-1 312130 312122 312140 -TJJD -Commitment Diversion (Grant Vol. o`er Pg. Job Class Title Class Code - Position Old Division New Division 91 Juvenile Prob Officer 1832-1 312140 312143 92 Juvenile Prob Officer 1832-2 312140 312143 93 Prevention Specialist 2834-1 312140 312143 94 Surveillance Officer - COMM 2858-1 312140 312143 312150 - TJJD - Mental Health (Grant) Job Class Title Class Code - Position Old Division New Division 95 Professional Counselor 1878-1 312150 312154 96 Psychologist 1890-1 312150 312156 Vol. o`er Pg. �SSOc ,T'EXAS ASSOCIATION Of COUNTIES .K. Q;t RISK MANAGEMENT POOL CoovT� Liability Renewal Questionnaire Member: Brazos County Coverage Period: October 1, 2020 through October 1, 2021 Thank you for participating in the TAC Risk Management Pool's Liability program. As we prepare your renewal, there are a few questions we need you to answer so that we can provide you the most comprehensive and cost effective coverage possible. Pursuant to the Interlocal Participation Agreement, Section 4. Annual Contribution, 4.01 requires that the member timely submit to the Pool documentation necessary for the Pool to property underwrite the renewal. To ensure that we have up-to-date information, please fill out each page completely and make any changes directly to.this document. You can also provide supplemental sheets as necessary. NOTE: Omitted information may result in an exclusion from coverage. The following coverage is eligible for renewal: • Auto Liability • Auto Physical Damage • General Liability • Public Officials Liability • Law Enforcement Liability Your Vehicle Schedule is attached to this renewal questionnaire. We ask that you review your Vehicle Schedule carefully and report any of the following: Sold or totaled vehicles Newly purchased or obtained vehicles We value your membership in the TAC Risk Management Pool and look forward to another successful year! If you have any questions or need help completing the Renewal Questionnaire, please contact your Member Services Representative Nelly Cano at 800-456-5974 or nellyc@county.org. Pool doordinator Our records indicate that the Member has designated the individual below as the Pool Coordinator for this coverage. In accordance with the terms of the Interlocal Participation Agreement, the Pool Coordinator has express authority to represent and to bind the Member, and the Pool will not be required to contact any other individual regarding matters arising from or related to this Agreement. If the Member wishes to change or update the Pool Coordinator information, please make the necessary changes below. Pool Coordinator: Jennifer Salazar Email: jsalazar@brazoscountytx.gov Phone Number: (979) 361-4117 Fax Number. (979) 823-6993 Address: 200 S Texas Ave Ste 206 City, State, Zip: Bryan TX, 77803-3999 Texas Association of Counties Brazos County # 0210 Risk Management Pool Coverage Number: R -CAS -0210-20201 001 -1 General Liability Current General Liability Deductible: $1,000 To make changes to your current General Liability coverage, please complete the section below: : Currently •, Add to •i Reject Coverage Included Coverage �' from j . ; Current Limit . Coverage Chatlge ' Limit Limit Options ❑ $100k/$300k/$1.00k = ❑ $250k/$500k/$250k General Liability ❑✓ $100,000/$300,000/$100,00(1 ❑ ❑ $500,000 ❑ $1,000,000 • 's, ❑ $2,000,000 Unmanned 0 ❑ Aircraft Reject ° 1. How many law enforcement watercrafts under 26 feet, do you own? 2. If Unmanned Aircraft is selected, please complete the following for each Unmanned Aircraft: q, DD - 010 a. U.A.S./ Drone Model and Value IST I � nsp ivt i V-Z�mm-RoW-W1616-3 i wnmu-y, )CF&vvm b. Weight in lbs including all attachments U.S. 110S 3. c. Year and Serial Number 6 -o` -I d. Description of use &f&tkd e. Operator Name Wut" Date of Receipt of FAA COA & Registration Number as applicable g. Total U.A.S./Drone flight hours . J1 h. Description of Training Certifications '�-N I rn�C Does your county own an airport? Ye ®o If yes, who operates the airport? If the airport is privately operated, the Pool recommends Brazos County request a currently dated Certificate of Insurance issued by the airport operator's insurance agent or company that names the County as an Additional Insured and includes the following coverage as applicable: General Liability - Professional Liability (airport facility operations). Employment Practices Liability Property (if the County owns the building) Texas Association of Counties Brazos County #.0210 Risk Management Pool a Vol. Pg. Coverage Number: R -CAS -0210-20201 001 -1 C7 3 &H MUM Liability _ , _,, ,_�. Current Public Officials Liability Deductible: $10,000 To make changes to your current Public Officials coverage, please complete the section below: U. Atld to From Chan e Coverage Texas Association of Counties Brazos County # 0210 Risk Management Pool Vol. Coverage Number: R -CAS -0210-20201001-1 � Pg- Current Limit Limit Options V'jincfu overage Limn t4 . ❑ $2,000,000 Public Officials All,- ❑ $3,000,000 Liability $3,000,000 ❑ w District Attorney ❑� i El W ti Reject District Judge ❑ ❑; Reject Back Wages- ❑ $50,000/$100,000 Optional ❑ $100,000/$250,000 Increased Limits 2. Elr;, ., ❑ El$250,000/$500,000 (included coverage limit Add:. ,,; ❑ $500,0001$1,000,000 is $50,0001$100,000) ❑ $1,000,000/$1,000,000 Texas Association of Counties Brazos County # 0210 Risk Management Pool Vol. Coverage Number: R -CAS -0210-20201001-1 � Pg- Law Enforcement Liability Current Law Enforcement Liability Deductible: $10,000 To make changes to your current Law Enforcement Liability coverage, please complete the section below: I Currently i Add to CoverageReject 1 from Current Limit. Change 1 g I Limit Options Included Coverage i Coverage : Limit ❑ $2,000,000 Law Enforcement$3,000,000 ❑ ❑ $3,000,000 Liability District Judge ❑✓ ❑ Reject Unmanned ❑✓ ❑ Aircraft Reject 1. Please review the list of law enforcement departments and agencies below and add or delete as appropriate: 2. Example: Sheriffs Department, Constables' Offices, Detention Facilities Brazos County Attorney's Office Brazos County Constable's Office Brazos County Employees Of The District Attorney's Office Brazos County Juvenile Probation Department Brazos County Sheriffs Office If Unmanned Aircraft is selected, please complete the following for each Unmanned Aircraft: a. U.A.S./ Drone Model and Value D3 k `4ky--c I�i•Z ie,�C1Q0�L��DS\ �ypry �� b. Weight in lbs including all attachments 1Q S \ c. Year and Serial Number ou`l d. Description of use e. Operator Name Date of Receipt of FAA COA & Registration Number as applicable •g. Total U.A.S./Drone flight hours d h. Description of Training Certifications Texas Association of Counties I Brazos County # 0210 Risk Management Pool Vol. 3or1c) Pg. 3 Coverage Number. R -CAS -0210-20201001-1 'Liability Renewal:.Questions 1. Please update the total number of Brazos County employees, including elected officials. Total Airport Hospital Full Time Employees: Full Time = 35 or more hours per week Part Time Employees: Z Part Time = Less than 35 hours per week Volunteers: Volunteer = Actively serving Auto Liability Current Auto Liability Deductible: $1,000 To make changes to your current Auto Liability coverage, please complete the section below: y: Coverage j Currently. I Add to; , I': I Included ., Coverage i Reject .. I bfitom Current Li mit Change;• 3 Lrmtt Options Coverage ❑ $100k/$300k/$100k ❑ $250k/$500k/$250k Auto Liability ❑✓ $100,000/$300,000/$100,00 ❑ ❑ $1,000,000 ❑ $2,000,000 Personal Injury ❑✓ ❑ $5,000 Protection Reject ❑ $30k/$60k/$25k Uninsured / ❑ $50k/$100k/$50k Underinsured ❑✓ ❑ $30,000/$60,000/$25,000 ❑ ❑ $100k/$300k/$100k Motorist Reject Vehicle Schedule Verification L� Yes, I have reviewed Brazos County's Vehicle Schedule, and made corrections and updates which are incorporated into this Liability Renewal Questionnaire. AutoPhysical Damage Current Auto Physical Damage Collision Deductible: $1,000 Current Auto Physical Damage Comprehensive Deductible: $1,000 Texas Association of Counties Risk Management Pool Vol. 3-9-D pg, Brazos County # 0210 Coverage Number: R -CAS -0210-20201001-1 3. Please provide below, the current number of Law Enforcement personnel for all law enforcement office, department, and agency listed above. If no Juvenile - Class B personnel are reported, coverage will not be provided for these personnel. NOTE: Full time= 35 or more hours per week. Part Time= Less than 35 hours per week Actively Engaged ' Juvenile Other } Reserves Include: sheriff, deputies,. Include: probation officers, Include: dispatchers, Include: all reserve and armed investigators, armed detention center guards, boot unarmed prosecutors' auxiliary officers and bailiffs, constables, jail camp instructors ' investigators, jail nurses, employees admins, jailers, other front cooks, clerical, unarmed line personnel bailiffs, other personnel Full Time: Full Time: Full Time: Full Time: Class Class Class Class A B C D Part Time: Part Time: Part Time: Part Time: 4. Does Brazos County participate in a Law Enforcement Task Force? Yes No If yes, do you lead this Task Force?Yes No Name of Law Enforcement Task Force: 'ATT - 5. Do you participate in a Mutual Aid Agreement? ©e No If yes, list name of Mutual Aid Agreement 70S 6.' L(c* o�- Mgr (X--t� 6. Is any law enforcement officer, office, departm or agency for which coverage is requested under any criminal or administrative investigation? Yes o If yes, provide details or circumstances which are unprivileged public information, Texas Association of Counties Risk Management Pool Vol. Pg. Brazos County # 0210 Coverage Number: R -CAS -0210-20201001-1 7. Does Brazos County own a Jail Facility and/or Detention Facility? G No If yes, who operates the Jail Facility? If yes, who operates the Detention Fac If the Jail Facility or Detention Facility is privately operated, the Pool recommends Brazos County request a currently dated Certificate of Insurance issued by the facility operator's insurance agent or company that names the County as an Additional Insured and includes the following coverage as applicable: General Liability Professional Liability Employment Practices Liability Property (if the County owns the building) 8. If Brazos County operates a Jail Facility and/or Detention Facility, please provide a copy of the Certificate of Compliance from the Texas Commissions of Jail Standards. 9. If a copy of the Certificate of Compliance is not held, attach information on actions being taken to bring facility into compliance. NOTE: Failure to provide Certificate of Compliance from the Texas Commissions of Jail Standards may result in the jail being excluded from coverage. Unreported Claims Are you, or any officer or employee, aware of, or have knowledge of anyci mstance, occurrence, fact or event which is likely to be a basis of a claim, either now or in the future? Yes .No If yes, please describe: Has the situation been reported to TAC Claims Department? Yes No Texas Association of Counties Risk Management Pool doh. o Pg. 7 Brazos County # 0210 Coverage Number: R -CAS -0210-20201001-1 .�.�. ., Ac know lecigementandAcceptance�^a�� ; . ,' qty: • "� s Brazos County (Member) acknowledges that the information submitted in this questionnaire and Auto Schedule is true and accurate, including all known potential claims. The information submitted may be used by the Pool in processing the renewal and in assessing the coverage needs of Member. The questions posed, or any wording of the questionnaire, should not and may not be relied upon by Member as implying that coverage exists for any particular claim or class of claims. The only coverage provided by the Pool to Member is as described in the applicable Coverage Document, including any endorsements and the Contribution and Coverage Declaration, issued to a covered Member. Member acknowledges and agrees that vehicles not listed on the attached vehicle schedule, and/or additionally identified by Member as an update to the attached vehicle schedule, will not be provided coverage during the Coverage Period. If Member makes no changes, the Pool will assume Member is requesting renewal for the same Liability Coverage as i the previous applicable Coverage Period. Member understands that any failure to fully and accurately answer the questionnaire and any attached schedules may result in denial of coverage provided by the Pool. Coverage issued for Public Officials Liability and Law Enforcement Liability will apply on a Claims Made Basis. Signature of County Judge or presiding official of the Political Texas Association of Counties Risk Management Pool Vol. r1a pg. 38 4�410 Date Brazos County # 0210 Coverage Number: R -CAS -0210-20201001-1 PREAMBLE This Memorandum of Agreementl(MOA) is entered into by the Federal Bureau of Investigation (FBI) and the Brazos County Sheriff's Office (BCSO) and outlines a cooperative effort to combat terrorism. ARTICLE ONE: I Purpose of' MOA This MOA establishes and delineates the mission and structure of the Houston Joint Terrorism Task Force (JTTF) in addressing the complex problem of'terrorism affecting the Southeast region of Texas. I I The purpose of .this MOA is to set out a common understanding of the policies and procedures the Brazos County Sheriff's Office and the FBI will follow in providiig law enforcement service to the citizens of Texas .and the Unit�d States of America. ARTICLE TWO: MISSION OF TSE JTTF f The JTTF will investigate terrorist organizations planning or carrying out terrorist acts occurring in or affecting the state of Texas and will apprehend individuals committing such violations. -The organizations to be investigated will be specifically identified and agreed upon beforehand by JTTF member agencies. All parties agree to abide by the Attorney General's Guidelines on General Crimes, Racketeering Enter rise and Domestic Security/Terrorism Investigations AG Guidelines) and the Attorney General Guidelines for FBI Foreign. Intelligence Collection and Foreign Counterintelligence Investigations as they pertain to International Terrorism matters. in addition, it is understood' that personnel of the Brazos Count Sheriff's Office shall be required to utilize only those investigative techniques consistent with their given standards and procedLk_es. i ARTICLE THREE: A. MEMBERS The JTTF shall consist of a from each participating agency. B. IDENTIFICATION OF OBJECTIVES fined body of investigators 'The Special.Akgent in Charge (SAC) of the FBI and the Sheriff -of the Brazos County Sher'ff•s Office, or their designees, shall identify, agree upon, and ar iculate specific organizations and investigative objectives or m ters assigned to the JTTF. Responsibility for the overall policy and direction of the JTTF shall rest with an Assistant Special Agent in Charge (ASAC) of the FBI, who will closely' coordinate with the Sheriff of the Braznr - :-v Sheriff's office or ;their designees, on matters of :,n relating to such policy and direction, thus the absence of conflict. II .Specific control over their J�TF resources and the continued dedication of these resources to the JTTF shall be retained by the participating agency heads, who wi 1 be kept fully apprized of all investigative developments by thei respective subordinates. D .SION OF JTTF Day -t -.-day supervision for ma shall be the responsibility of the Special Agent (SSA) in conjunction supervisory personnel of the Brazo Responsibility for the conduct of with 'the respective agency.heads. their respective superiors completi developments. E, PHYSICAL LOCATION ANb SUPPORT :tens as to the JTTF designated FBI Supervisory with the designated County Sheriff's Office. he JTTF members shall remain All JTTF personnel will keep ly informed of pertinent Subject to availability, the FBI will provide office space for all JTTF members and support s aff. In addition, the FBI will provide all necessary secreta ial, clerical, automation and technical support for the JTTF. s F. COMMITMENT OF PERSONNEL The FBI will assign an SSA (1i and four. (4) Special Agents. Brazos County Sheriff's Office wild assign one (1) Detective from the Brazos County Sheriff's Office. Vol. aD p9•-4, f All members of the JTTF will be assigned full-time to the JTTF. Continued assignment of me hers will ,be made at the discretion of their respective ag ncies consistent with FBI and Brazos County Sheriff's Office guidelines. ARTICLE FOUR: II VEHICLES The JTTF agrees to provide th16 Brazos County Sheriff's Office task force member with a vehicle. The purpose of these vehicles is for surveillance, case manageme t and investigation in connection with any JTTF investiga ion. The vehicle provided by the FBI can be used for official use only in connection with matters investigated by the JTTF. I I In furtherance of the mission' of the JTTF and in compliance with existing FBI policy for operation of U.S. Government vehicles, the FBI hereby agrees and authorizes members of the Brazos County Sheriff's Office participating in the JTTF to operate vehicles owned or leased by the FBI. The Brazos County Sheriff's 4fice agrees to be responsible for tortious acts or omissions on �he part of the Brazos County Sheriff's Office or their employee's, and for any liability resulting from use of FBI owned orllleased vehicles utilized by the Brazos -County Sheriff's Office Task Force member, and for any damage to said vehicles as a result of any action or omission on the part of the Brazos County Sheriff's Office or their employees. ARTICLE FIVE: RECORDS AND REPORTS t All JTTF investigative records will be maintained at the Houston office of the FBI. Investigative reports will be prepared on FBI forms. Decisions for place�ent of all or part of said investigative records into Brazos County Sheriff's Office files or data bases shall rest with superviTory personnel of the FBI and the Brazos County Sheriff's Office'in compliance with applicable standards and procedures governing the respective parties. Classified information shall not bi placed in Brazos County Sheriff's Office files. ARTICLE SIX: SECURITY DEPUTATION I Due to various United States, IDepartment of Justice and FBI regulations and laws regarding classified information, prospective members of the JTTF who do not possess Top Secret clearances previously granted by the FBI/Doiill be subjected to full background investigationJsignmedts) with contingent upon receipt of appropriate security clgarances(s): All non -FBI Vol. pg. 41 personnel will be sworn in as Spe Marshals. Security clearances wi and relevant Brazos County Sherif Supervisors up to, and including, restrictions imposed by the Brazo not be voided by deputation of th members of the JTTF shall agree n sensitive information to non JTTF permission of the FBI and shall a, nondisclosure agreements, as may 1 FBI. ARTICLE SEVEN: INVESTIGATIVE EXCLUSIVITY ial Deputy United States L be granted for any applicable 's Office managers or the Sheriff. Investigative County Sheriff's Office shall Lr respective personnel. All : to disclose any classified or aembers without the express ^ee to execute any applicable necessary or required by the - . It is agreed that matters des'gnated to be handled by the JTTF will not knowingly be subject to non--JTTF law enforcement efforts. Recognizing the amount of specialized entities within each member agency, it is incumbent upon each agency to make proper internal notification regarding JTTF existence, including its areas of concern. All information developed by the individual mPm_".• in the course of investigations prior to the JTTF, :errel to the JTTF for rIview and coordination, with ..val of the command staff of etch member agency. The non -specialized entities of each m mber agency handle a myriad of different law violations; therefor , JTTF members should make an effort to keep abreast of law enforcement developments within their respective agencies, to ensue information involving JTTF members is referred to the JTTF. It is also agreed there shallibe no unilateral action taken o: :., Of any participating agency relating to JTTF All law enforcement actions will be coordinated and cooperatively carried out. ARTICLE EIGHT: SALARY/C0WZNSATION Salaries of JTTF members will agencies. Overtime incurred in th responsibilities, when allowable u. extent that federal funding is ava be reimbursed by the FBI so long & is executed between the parties. 0: compensated in accordance with app: Office overtime provisions and sha: approval of appropriate personnel. The FBI shall report to the supervisor all payments made to not limited to overtime. be paid by their respective performance of JTTF der federal law and to the lable for such purposes, will a separate overtime agreement herwise, overtime shall be icable Brazos County Sheriff's L be subject to the prior azos County Sheriff's Office -FBI JTTF members including but ARTICLE NINE: JTTF investigations will can federal prosecution rules and reg prosecuted in federal courts. It specific circumstances may, on a prosecution should be in a state such decisions will focus upon ac benefit to law enforcement and th greatest impact on terrorism. ARTICLE TEN: INFORMANTS/EXPENSES )rm to the requirements of Lations and will generally be '.s recognized, however, that ise-by-case basis, indicate that )urt. The criteria for making .eving the greatest overall public, and effecting the The JTTF will abide by the Attorney General's Guidelines on the Use of Informants and Confidential Sources. To the extent that Brazos County Sheriff's Office standards and procedures impose any greater restrictions upon the use of their informants and cooperating witnesses, such peksonnel shall be bound by those restrictions. Subject to appropriate FBI approvals, the FBI agrees to pay any reasonable and n cessary expenses incurred by the JTTF. The Brazos County Sheri Ff's Of'ice-agrees that prior to incurring such expenses, it will c2sult with the FBI's designated representative to ensure anticipat d expenses will be in furtherance of JTTF goals and obje.tives. ARTICLE ELEVEN: FORFEITURE Any forfeiture realized as a .result of cases worked by the JTTF will be handled in accordance' with applicable federal law and FBI guidelines. FBI guidelines will govern the sharing of seized and/or forfeited assets. ARTICLE TWELVE: MEDIA No members of the JTTF will dscuss or otherwise -reveal information relating to JTTF inves igations, or other FBI related investigations known to them, to any media representatives. All media releases on JTTF matters wilbe mutually agreed upon and coordinated jointly. I Fol. 3 ao Pg. 43 ARTICLE THIRTEEN: LIABILITY Unless specifically addressed parties agree to be responsible f or omissions of their respective by the United States is determine, (00J) on a case-by-case basis. Ti United States will provide legal state law enforcement officer or y the terms of this MoU, the the negligent or wrongful acts ployees. Legal representations by the Department of Justice FBI cannot guarantee the presentation to any Federal or plovee. Congress has provided that the lexclusive remedy for the negligent or wrongful act or omission of an employee of the United States government, acting within the. scope of his/her employment, shall be an action against the Uni�ed States under the Federal Tort Claims Act (FTCA), 28 U.S.C. Section 1346(b), and Sections 2671 - 2680. 1 For the limited purpose of defending claims arising out of JTTF.activity, state officers who gave been Specifically deputized and who acting within the Cour a and scope of their official duties assignments pursuant to this MOU, may be considered aft "•�:i:aloyee" of the United States government as defined in 28 U.S.C. Section 2�?1, SeL 5 U.3 -C. Section 3374(c)(2). Under the Federal Employees :•i Compensation, Act of 1998 (common3. U.S.C., Section 2679(b)(1), the At designee.may certify that an indiv scope of his employment at the tim the suit.' id., 28 U.S.C. Section can then be substituted for the emi with respect to any tort claims. 2 the United States is substituted a employee is thereby protected from Ibility Reform and Tort !mown as the Westfall Act), 28 :U-Cflay General or his/her .dual defendant acted within the of the incident giving rise to 679(d)(2). The United States loyee as the sole defendant U.S.C. Section 2679(d)(2). If defendant, the individual suits in his official capacity. If the Attorney General declines to certify that an employee was acting within the scope of employment, "the employee may at any time before trial petition the court to find and certify that the employee was acting within the scope of his office or employment." 28 U.S.C. Section 2679(d)(3). Liability for any negligent or willful acts of JTTF members, undertaken outside the terms of this MOU will be the sole responsibility of the respective employee and agency involved. Liability for violations of federal constitutional law rests with the individual federal agent or offiuei pursuant to Bivens-v. Six Unknown Named Agents of the Federal: Bureau of Narcotics, 403 U.S. 388 (1971) or pursuant to 42 U.S.C. Section 1983 for state officers or cross -deputized federal officers. Both state and federal officer enjoy qualified immunity from suit for constitutional torts, "insofar as their conduct does not violate clearly established statutpry or constitutional rights of which a reasonable person would hale known." Harlow v. Fitzgerald, 457 U.S. 800 (1982). JTTF officers may request representation by the U. S. Department of Justice for civil suits against them in their individual capacities for actions '-aken within the scope of employment. 28 C.F.R. Sections 50.15, 50.16_ An employee may be provided representation "when the actions for which representation is reques ed reasonably appear to have been performed within the scope of the employee's employment and the Attorney General, or his/her d signee, determines that providing representation would oth�rwise be in the interest of the United States." 28 C.F.R. Sectionr50.15 (a) . A JTTF officer's written request for representation should be directed to the Attorney General and provided to the Chief Division Counsel (CDC) of the FBI division coordinating the task force. The CDC will then forward the representation request to t�^ =fice of General Counse (OGC) together with a cnrandum concerning te factual basis for the -/OGC will then forwar• the request to the Civil Division of DOJ together with an a ency recommendation concerning scope of employment and Department` representation. 28 C.F.R. Section 50.15 (a)(3). If a JTTF officer is found to 6e liable for a constitutional tort, he/she may request indemnifi ation from DOJ to satisfy an -Qrs j =ent rendered against the employee in his/her 9acity. 28 C.F.R. Section 50.15 (c)(4). The c,:_ "cr payment are substanti � 11y similar to those used to determir:s whet,' er a federal employe is entitled to DOJ representation under 28 C.F.R. Section 50.15(a). ARTICLE FOURTEEN: I I DURATION OF THE TASK FORCE i The JTTF will continue for an indefinite period but - participation may be terminated atlany time upon the written notice of either party to this Memorandum of Agreement. SIGNATORIES• CHARD T. GARCIA SPECIAL AGENT IN CHARGE Federal Bureau of Investigation Houston, Texas cHRIs xzRtc SHERIFF .Brazos County Sheriff's Office Bryan, Texas Office of the Chief Contractin Federal Bureau of Investigatio Washington, D.C. g Officer n I p90 Volo ___0 4� TEXAS COMMISSION ON JAIL STANDARDS EXECUTIVE DIRECTOR Brandon S. Wood July 2, 2020 Sheriff Christopher C. Kirk Brazos County Sheriff's Office 1700 Highway 21 West Bryan, TX 77803 Dear Sheriff Kirk, P.O. Box 12985 Austin, Texas 78711 Voice: (S12) 463-5505 Fax: (512) 463.3185 Agency Website: htta://www.tces.state.tx.us E-mail Address: info@tcjs.state.tx.us The most recent inspection of the Brazos County Jail on June 29-Julyl, 2020 by Texas Commission on Jail Standards Inspector Jennifer Shumake has demonstrated that your facility is in compliance with Texas Minimum Jail Standards. Enclosed you will find Certificate of Compliance for the Brazos County Jail. If you have any questions, please feel free to contact me. Respectfully, &..4"l Brandon S. Wood Executive Director B W/sh cc: Judge Duane Peters, Brazos County "Note: Please be advised that technical assistance was provided in some areas. The Requirements Review has been attached for your review to ensure that you are fully aware of the issues. Failure to address the technical assistance areas in a timely manner may result in the issuance of a notice of non-compliance. Judge Bill Staudt, Longview, Chair Sheriff Dennie 1). Wilson, Groesbeck Commissioner Ben Perry, Waco Dr, lismneil Porso, ,%1.D., Parker, Vice -Chair Sheriff Kelly Rowe, Lubbock Duane Luck, Southlake Melinda E. Taylor, Austin Patricia M. Anihnny, Garland Monica dicBride, Alpine -t ne t.onsmtssson on intiimnunnts welcome! To errtposeerlaral Sarentrnenr to proride safe, set -tire and id to all complaints directed against the agency or any facilities under its purview". pnrper rides and pnu•edures trhile prrreurring innorritire pit{gratis and ideas TEXAS COMMISSION A JAIL STANDARDS - INSPECTIL .'REQUIREMENTS REVIEW JennilIr Shumake, TCJS Inspector Facility Name: Brazos County Jail Date: June 29 - July 1, 2020 Chapter Title Comments 259 New Construction Conducted a walk through inspection of the facility. 261 Existing Construction Not applicable. 263 Life Safety Inspected life safety equipment and conducted and observed emergency drill. Reviewed documentation. Conducted staff interviews. Technical Assistancerop vided. While reviewing Generator # 2 log, It was observed that the full load test for July and August of 2019 and for April of 2020 was not documented as a full load test but as a normal test. This inspector recommended that the:administration Implement a plan of action to conduct the full load test on the same date every month to avoid any further confusion. Follow -ug action required. The administration will email this inspector a plan of action within the next 30 days. 265 Admission Reviewed a random sample of 50 inmate files. Interviewed staff. Reviewed policy. 267 Release Reviewed a random sample of 10 inmate files. Interviewed staff. 269 Records/Procedures Reviewed policy and documentation. Interviewed staff and reviewed ADA compliance evaluation. 271 Classification Reviewed a random selection of 50 inmate files. Reviewed staff training records. Reviewed internal classification audits. Reviewed policy. Interviewed staff. Technical Assistancerop vided. While reviewing the inmate classification flies, this inspector observed that on occasion the jailers did not provide the full 24 hours to the inmates after the inmates were notified of claimed violations or charges against him or her before signing the discipline waiver. This inspector recommended that the administration implement a plan of action to ensure that reassessments for classification always occur after inmates are found guilty in.a discipline hearing or when the inmates sign a waiver as required by minimum.jail standards. Follow up action required. The administration will email this inspector a plan of action within 30 days, 273 Health Services Reviewed a random selection of 50 flies. Interviewed staff and inmates. Reviewed training records. Reviewed policy. Technical Assistance Provided. While reviewing the inmate suicide prevention training plan, it was determined that the training plan has been submitted by the- administration to TCJS Program Specialist Lupe Moreno. Revisions by Ms. Moreno have been requested. This Inspector recommended that the administration amend verbiage to include the operations of what the jail is practicing and operate according to the approved plan. Technical Assistance Provided. - While reviewing the inmate files, this inspector observed that on occasion the magistrate was not notified within the 12 hours as required by Article 16.22- of the Code of Criminal Procedures. This inspector recommended that the administration implement a plan of action to ensure that the magistrate is consistently notified as required. Follow-up action required. The administration will email this inspector a plan of action within 30 days. 275 Supervision Reviewed a random selection of 30 officer TCOLE certification records. Reviewed officer documentation. Interviewed staff. Technical Assistance Provided. While conducting the walk-through of the jail, this Inspector observed that at times intercoms were not answered in a timely manner. This inspector recommended that the administration conduct roster training to ensure that responding to the Intercoms are made a priority by the control room jailers. Follow-up action required _ The administration will conduct roster training for the control room staff and email the roster to this Inspector within 30 days. 277 Personal Hygiene Conducted a facility walk through. Reviewed facility schedule. R516EVCE; I'VELD JUL 02 2020 Vol. 3a Pg. 1+ TEXAS COMMISSION :I JAIL STANDARDS - INSPECTIL 'REQUIREMENTS REVIEW 279 Sanitation Conducted a facility walk through. Interviewed staff and inmates. Reviewed policy. Technical Assistance Provided. While conducting the walk-through of the jail, this inspector observed that the inmates had excessive amounts of property in their cells. There were combustibles on the light fixtures, dirty vents through out the jail, sinks that were slow to drain, a shower panel in 41) was coming off the wall and a few intercoms did not work as designed. The intercoms were repaired while this inspector was on-site. There were some toilets out of service and multiple sinks that did not have hoticold water. This Inspector did ask for the open work orders. Initially, the amount of open work orders were excessive. However, due to technical- and operational issues, it was later determined that only a third of the open work orders were still open and that the maintenance team would address the Issues in a timely manner. This inspector also observe a rodent in an inmate living area which was caught on a sticky pad. Upon inmate interview, the Inmates did not insinuate that there was a rodent problem within the jail but occasionally that there were mice. Follow up action re uired. The administration will email this Inspector a plan of action to address any and all maintenance issues within the next 30 days. 281 Food Service Conducted walk through inspection in kitchen area. Interviewed staff. Reviewed documentation. Technical assistanceprovided : The last food menu was reviewed and approved by a dietician on June 13, 2019. Although the menu was past the one year mark, the administration was able to have the dietician approve the menu while this inspector was still on-site. This inspector also observed that the dinner menu was missing the vegetable on the tray. The kitchen staff advised this inspector that the vegetable did not come in on the food truck. This inspector recommended that the administration always ensure that the meals .are served according to the approved menu. Follow-uaction required. The administration will email this inspector roster training for the kitchen staff within the next 30 days, 283.1 Discipline Reviewed 20 disciplinary hearing records. Interviewed staff and inmates, Reviewed policy. Reviewed inmate rules. Technical Assistancerod vided. While reviewing disciplinary files, this inspector observed that on occasion the jailers did not provide the full 24 hours to the inmates after the Inmates were notified of claimed violations or charges against him or her before signing the discipline waiver.. Follow-up action required. The administration will email this inspector a plan of action within 30 days. 283.3 Grievance Reviewed 26 inmate grievancelcomplaints. Reviewed policy. Interviewed staff and inmates. 285 Exercise Walk through of exercise area conducted. Reviewed documentation. Interviewed staff and inmates. 287 Education/Library Reviewed policy and schedule. Interviewed staff and inmates. 289 Work Assignments Reviewed policy and schedule. Interviewed staff and inmates. 291.1 Telephone Reviewed policy and schedule. Interviewed staff and inmates. 291.2 Correspondence Reviewed policy and schedule. Interviewed staff and inmates. 291.3 Commissary Reviewed policy and schedule. Interviewed staff and inmates. 291.4 Visitation Reviewed policy and schedule. Interviewed staff and inmates. 291.5 Religious Practices Reviewed policy and schedule. Interviewed staff and inmates. xxx Variances Not applicable. xxx Remedial Orders Not applicable. xxx Complaints Not applicable. xxx CCQ 1CCQ inquiries are being submitted through TLETS as -required, RIMMED JUL 02 2020 T;D)q,gsCai%k,wonjf'189r Brazos County Juvenile Justice Center Detention Services Agreement October 1, 2020— September 30, 2021 CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM DETENTION OF JUVENILE OFFENDERS SPACE AVAILABLE STATE OF TEXAS COUNTY OF BRAZOS- BRAZOS COUNTY JUVENILE BOARD BRAZOS COUN'T'Y JUVENILE JUSTICE CENTER Detention Services October 1, 2020 -September 30, 2021 This contract and agreement for secure short-term detention of juvenile offenders is entered into by and between Leon County, acting by and through its duly authorized representative (hereinafter "Juvenile Probation") and the Brazos County juvenile Board, acting by and through its duly authorized representative and County Judge, concerning detention residential services provided at the Brazos County Juvenile justice Center (hereinafter "the Facility") by the Brazos County juvenile Services Department (hereinafter "Service Provider") pursuant to license granted by the Texas Juvenile Justice Department and/or any other appropriate State agency with licensure or regulatory authority over this facility. PURPOSE 1.00 Whereas Leon County, in order to carry out and conduct its juvenile program in accordance with the Juvenile Justice Code, Title III of the Texas Family Code has need of the use of detention facilities to house and maintain children of juvenile age, who are referred to a detention facility for act(s) of delinquency or act(s) indicating a need for supervision, during pre-trial and pre-dispositional status by the Court. The placement facility to be utilized is owned and operated by Brazos County and Service Provider, and is located at 1904 HWY 21 W., Bryan, Texas 77803. TERM 2.00 The term of this Agreement is for 12 months commencing October 1, 2020 -September 30,2021. It shall be automatically renewed for one (1) year terms thereafter, commencing October 1st and ending September 30th of each year, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to not renew this Agreement. PROVISIONS OF SERVICES 3.01 Service Provider will provide: room and board, supervision twenty-four hours per day, seven days a week; routine medical examination and treatment within the Facility (but shall not provide or pay for emergency examination, treatment, or hospitalization outside the Facility); an approved education program; recreation facilities; and crisis intervention to each child placed within the Facility. 3.02 If emergency examination, EMS treatment, health care treatment and/or hospitalization -outside the Facility ("Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility is authorized to secure the Outside Treatment at the expense of Juvenile Probation and agrees to indemnify and hold harmless Service Provider, its officers, directors, representatives, agents, shareholders and employees from any and all liability for charges for Outside Treatment. The Administrator shall notify the appropriate juvenile Probation officials of Outside Treatment within twenty-four (24) hours of its occurrence. Vol. pg. Jr� Brazos County Juvenile Justice Center Detendon Services Agreement October 1, 2020— September 30, 2021 3.03 Children from Juvenile Probation who are alleged to have engaged in delinquent conduct, or conduct indicating a need for supervision, as reflected in a Child in Need of Supervision Order (CINS) will be admitted to the facility under the authority of any juvenile court having jurisdiction or its designated official. Children not released within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing in the Leon County juvenile court in accordance with the Texas Family Code, Title III (Section 54.01). If the child is ordered detained, a certified copy of the detention order must be delivered to the detention Facility prior to the child's re- admission. 3.04 Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the facility administrator and staff of the Facility. 3.05 Acceptance of a child by the Facility will be determined by Brazos County Juvenile Facility Staff. Service Provider reserves the right to refuse admission of any child deemed inappropriate. Service Provider has resolved to operate the Facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore, Service Provider will not accept children whose detention would prevent the Facility from complying with the Juvenile Justice and Delinquency Prevention Act or those "juveniles who are charged with or has committed offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of valid court order, or such non -offenders as dependent or neglected children." Section 223(a) (12) (A), Juvenile Justice Delinquency Prevention Act. No child who is intoxicated or in need of immediate medical attention will be accepted under any circumstances without having been seen, treated and released by a medical professional and given written medical clearance. 3.06 If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the program or combination of such conditions or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Service Provider shall notify juvenile Probation of this determination. 3.07 The child shall immediately be removed from the Facility but in no event longer than twenty four (24) hours after notification. It will be the responsibility of juvenile Probation, at its expense, to provide for the transportation for the removal of the child. Any child not removed from the facility within 24 hours will be transported by Service Provider to Juvenile Probation and Juvenile Probation will be charged the cost of staff, time and fuel for the transportation. The daily rate of detention shall increase to $200.00 for any child not removed within the 24 hour period. 3.08 If a child is classified as being a High Risk Suicide and thus, per state standards, is required to be placed on one- on-one supervision,.thedaily rate of detention shall increase to $200.00 a day until the child no longer: requires one-on-one supervision. This rate includes any partial day(s). 3.09 Any damage to county property or juvenile facility fixtures will be paid for by the juvenile Probation Department and charges will be filed against the juvenile with the Brazos County Sheriff's Department. 3.10 Service Provider agrees that the facility will accept any child who qualifies, without regard to such child's religion, race, creed, sex or national origin. 3.11 It is further understood and agreed by the parties that children placed in pre -adjudication care in the Facility shall be removed from the Facility by the appropriate authorities from Juvenile Probation, or its agents, servants or employees at the conclusion of the ten (10) day working period authorized by the court order issued at the conclusion of the initial detention hearing by the Judge of the appropriate juvenile court unless a new order has been issued authorizing the continued detention, and a copy of the new order has been delivered to the Facility, or unless a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver is received by the Facility. A copy of the order issued pursuant to the waiver shall be furnished to the Facility. The same understanding and agreement between the parties exists with the exception that court orders may authorize detention for up to fifteen (15) working days after the initial hearing and detention period. 2 dol. C7 pg. ac§ Brazos County Juvenile Justice Center Detention Services Agreement October 1, 2020—September 30, 2021 3.12 It is further understood and agreed by the parties that, children may be released to the Probation Officer or other appropriate authority of Juvenile Probation pursuant to: (a) item 3.05 (b) an Order of Release signed by the Judge(s) of the juvenile Court of Hill County. 3.13 Service Provider shall be in compliance with all standards and requirements of the Texas Juvenile Justice Department and all applicable State and Federal law. 3.14 Service Provider shall provide twenty (24) hour supervision for each child, including the supervision by detention staff during sleeping hours in a Secure Facility. 3.15 Each child placed in the Facility shall be provided the opportunity to complete the Massachusetts Youth Screening Instrument (MAYSI-2) as required by the Texas Juvenile Justice Department. Facility personnel administering the MAYSI-2 shall be properly trained, sign the warning page, and document time and date administered. The MAYSI-2 shall then be promptly provided to Juvenile Probation of the detaining county. 3.16 Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to comply with requirements of Special Education students and their needs. 3.17 It is further understood and agreed by the parties that nothing in this contract shall be construed to permit Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work, duties functions, or pertaining to the maintenance and operation of the Facility. However, it is also understood that the Juvenile Court of Leon County shall control the conditions and terms of detention supervision as to a particular child pursuant to the Texas Family Code, Section 51.12. COMPENSATION 4.00 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider the sum of $100.00 per day; the cost includes any duration during a 24 hour period for each child. The daily rate shall be paid to Service Provider for each day a child is in detention. The cost is based on the projected actual cost of care for children in the facility. 4.01 Every child shall receive basic detention services. Additional services that require or request special accommodations, medications, including, but not limited to: psychological assessments, mental health care, medical treatment, Chapter 55 evaluations (fitness to proceed), special accommodation services, interpreters, special dietary needs, will be paid for by the Department. 4.02 Psychological services may be provided to the child on an as needed basis at the request of the Juvenile Probation Department and shall be paid for by the Department. If any Brazos County staff is required to testify in any proceedings outside of Brazos County, the Department will reimburse Brazos County for any and all travel, lodging, meals, or other expenses related to testifying in court. Additionally, the Department shall pay Brazos County $100/ day for each day the staff is unable to report to work in Brazos County. The agreement to testify is at the sole discretion of Brazos County and upon Brazos County's ability to maintain adequate staffing. 4.03 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said invoice shall be submitted within ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. If pmjnsents are not received timely, acceptance of youth will be denied until full payinent is received. 3_ Vol. Pg. , 3 Brazos County Juvenile Justice Center Detention Services Agreement October 1, 2020—September 30, 2021 4.04 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this contract. Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): 4.041 If Service Provider has an outside audit completed on a yearly basis which specifies receipt and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to Juvenile Probation by March 1 following the end of the fiscal year. 4.042. If Service Provider does not obtain an annual outside audit, then Service Provider shall provide a separate accounting of funds received from Juvenile Probation in whole or in part paid from state funds. The accounting shall clearly list the state funds received from Juvenile Probation and account for expenditures of said funds including documentation of appropriate expenditures as well as the year's tax forms and documentation. The accounting shall be provided to Juvenile Probation thirty (30) days prior to the renewal date of the contract. 4.05 It is understood and agreed by.Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall. be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. 4.06 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation`s Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 4.07 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code Section 231.006. 4.08 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. ADDITIONAL TERMS & AGREEMENTS 5.01 Prior to transporting a child to the Facility for placement in detention, Juvenile Probation shall call the Facility to ensure the child will be considered for acceptance. PIacement of children by authorized officers of Juvenile Probation may be denied as determined by the Facility. 5.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper order/authorization from the Juvenile Court of Leon County. EXAMINATION OF PROGRAM & RECORDS 6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services provided under the terms of this agreement and/or to review its record periodically. This examination and valuation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 6.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as requested on forms provided by Juvenile Probation. 4, Vol. 3 o�� Pg. Brazos County Juvenile Justice Center Detention Services Agreement October 1, 2020—September 30, 2021 6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or other evidence pertaining to the costs and expenses of this Agreement. 6.04 Service Provider will keep a record of services provided to Juvenile Probation under this Agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced above) for seven (7) years after the termination of this Agreement. 6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. Service Provider will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the Service Provider and the requirement to cooperate is included in any subcontract it awards. CONFIDENTIALITY OF RECORDS 7.00 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in Juvenile Probation, and shall not disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. DUTY TO REPORT 8.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns, volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious incident involving a child in a juvenile justice facility or juvenile justice program in the following manner: 8.011 For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24) hours from the time the allegation is made, to the following. Local Iaw enforcement agency; and Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1- 512-424-6716 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786- 7263, followed by submitting the report within 24 hours of said call). In addition, for serious incidents, a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice Department within 24 hours of receipt; and With respect to juveniles placed by Juvenile Probation, the TJJD Incident Report Form shall also be sent to Juvenile Probation within 24 hours at facsimile number (936) 241-6231 and Service Provider shall contact juvenile Probation by telephone at (936) 241-6230 within 24 hours. 8.012 For allegations and incidents of sexual abuse or serious physical abuse: Local law enforcement agency immediately, but no Iater than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone to law enforcement; Texas juvenile Justice Department shall be notified immediately, but no later than four (4) hours from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone by calling toll-free 1-877-786-7263. Within 24 hours vaC Pa. SS Brazos County Juvenile Justice Center Detention Services Agreement October 1, 2020— September 30, 2021 of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile number 1-512-424-6716 or by email at abusene leg ct®tjjd.texas.gov and With respect to children placed by juvenile Probation, the TJJD Incident Report Form shall also be sent to juvenile Probation within 24 hours at facsimile number (936) 241-6231. 8.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall be immediately reported to Iaw enforcement or to other appropriate governmental unit as required in 'texas Family Code Chapter 261. 8.03 As used within this Agreement 8.031 An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or juvenile justice program. 8.032 A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -youth physical assault or youth sexual conduct. 8.033 Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or sexual abuse by non -contact. 8.034 Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical technician, paramedic or dental. 8.035 A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a private vendor under a contract with the governing board, juvenile board or governmental unit that serves juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post- adjudication ostadjudication secure correctional facility required to be certified in accordance with the Texas Family Code, and a public or private non -secure juvenile post -adjudication residential treatment facility housing juveniles under juvenile court jurisdiction. 8.036 A juvenile justice program is a program or department operated wholly or partly by the governing board, juvenile board or by a private vendor under contract with the governing board or juvenile board that serves juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice alternative education program and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department. C OVE NAL HISTORY SEARCMS 9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns, volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access to children in the facility or program. 9.02 Criminal history searches shall include the following: Vol. 3 as Pg. s Brazos County Juvenile Justice Center Detention Services Agreement October 1, 2020— September 30, 2021 9.021 Texas criminal history fingerprint -based criminal history background search through the Texas Department of Public Safety. 9.022 Local law enforcement sex offender registration records check through the Public Sex Offender Registry on the Texas Department of Public Safety website. 9.023 Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime Information Center; internet-based searches shall not be used to conduct this background search. 9.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent criminal activity shall be maintained for monitoring purposes for whichever of the following occurs Iater: duration of the individual's employment or period of service; minimum of three (3) years; or until any pending litigation, claim, audit or review and all questions arising therefrom have been resolved. 9.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the following: 9.041 A felony conviction against the laws of this state, another state, or the United States within the past ten (10) years; 9.042 A deferred adjudication for a felony against the laws of this state, another state, or the United States within the past ten (10) years; 9.043 A current felony deferred adjudication, probation or parole; 9.044 A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the past five (5) years; 9.045 A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United States within the past five (5) years; 9.046 A current jailable misdemeanor deferred adjudication, probation or parole; or 9.047 The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure. 9.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an individual must not have direct unsupervised access to children in a facility or program until at least one year has elapsed since the completion of any period of incarceration, community supervision, or parole. 9.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice program. 9.07 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history from being placed in a position that involves direct unsupervised contact with children. 7 vol.3aD P9.57 Brazos County Juvenile Justice Center Detention Services Agreement October 1,2020—September 30, 2021 DISCLOSURE OF INFORMATION 10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to juvenile Probation: 10.011 Any and all corrective action required by any of Service Provider's licensing authorities; Any and all litigation filed against Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children; 10.012 Any arrest of any employee; intern, volunteer, subcontractor, agent and/or consultant of Service Provider that has direct contact with children; 10.013 Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with children was the alleged or designated perpetrator; 10.014 The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children that are registered sex offenders; and 10.015 The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children that have a criminal history. For the purpose of this Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole, (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. 10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to Juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. EQUAL OPPORTUNITY 11.00 Service Provider agrees to respect and protect the civil and legal rights of all.children and their parents. It will not unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis of race, sex, religion, disability,or national origin, Service Provider shall abide by all applicable federal, state and local laws and regulations. ASSIGNMENT & SUBCONTRACT' 12.00 Service Provider may not assign or subcontract any of its rights, duties and /or obligations.arising out of this Agreement without the written consent of Juvenile Probation. OFFICIALS NOT TO BENEFIT 13.00 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. Vol. 01b Pg. Brazos County Juvenile Justice Center Detention Services Agreement October 1, 2020— September 30, 2021 DEFAULT 14.00 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, in any one of following circumstances: 14.001 If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or 14.012 If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms and in either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period of ten (10) days. TERMINATION 15.01 This Agreement may be terminated for any reason 15.011 By either party upon ten (10) days written notice to the other party of the intention to terminate; or 15.012 Upon expenditure of available funds. 15.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider. WAIVER OF SUBROGATION 16.00 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation. REPRESENTATIONS & WARRANTIES 17.01 Service Provider hereby represents and warrants the following- 170.011 ollowing 170.011 That it has all necessary right, title, license and authority to enter into this Agreement; . 17.012 That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operations of its business and that there are no taxes due and owing to the State of Texas, the County of Brazos or any political subdivision thereof; 17.013 Brazos County will maintain in force policies of general liability insurance against loss to any person ($100,000.00) or property occasioned by acts ($100,000.00) or omissions of Service Provider providing limits of $300,000.00 per occurrence for bodily injury and $100,000.00 per occurrence of property damage. Certificate of Liability Insurance shall be furnished to Juvenile Probation. Furthermore Juvenile Probation shall be notified immediately upon any changes in the status of the insurance policy and shall promptly furnish updated certificates of insurance to Juvenile Probation. FVCA. SJR— P9• s21— Brazos County Juvenile Justice Center Detention Services Agreement October I, 2020- September 30, 2021 17.0.14 That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a child under the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect, exploitation, death or serious incidents; and that, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its offices/facilities, both the English and Spanish language versions of the following official notice forms that are available on the Texas Juvenile Probation Commission website: Notice to Public Regarding Abuse, Neglect and EapIoitation and Notice to Employees Regarding Abuse, Neglect and Exploitation. TEXAS LAW TO APPLY 18.00 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazos County, Texas. 19.00 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas. LEGAL CONSTRUCTION 20.00 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein. PRIOR AGREEMENTS SUPERSEDED 21.00 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral Agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by Juvenile Probation for the children placed in the Facility by the judge of Leon County having juvenile jurisdiction. PRISON RAPE ELIMINATION ACT 22.00 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons, including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse and sexual harassment in facilities housing adult and juvenile Offenders. [PREA §115.312(a)] Under PREA, Service Provider is complying with PREA standards [PREA §115.312(b)] and shall make available to the CJPO all incident -based aggregated data reports of sexual abuse at its facility within 24 -hours of the allegation, and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30th [PREA §115.387(e) and (f)] 10 Vol. 3 a o p9. CQ O Brazos C'0603• 1 -enile Justice C'onter Detention Sen ice: Aereemem October 1.2020-Septrntbar":11.2(121 Leon County Brazos County Juvenile Justice Center Probation Department Carmen Thomas Linda Ricketson Chief Juvenile Probation Officer Executive Director Leon County Ann � ` J ` Authorized Official BRAZOS COUNTY COMMISSIONERS COURT ON ffUU SS E" 5 .20 W . FULLY EXECUTED TN DUPLICATE. EACH OF WHICH Si�� LL LL FORCE AND EFFECT OF AN ORIGINAL. By: Duane Peters. County Judge Juvenile Board Chairman 200 S. Texas Ave.. Ste. 332 Brvan. TX 7780; Phone: 979-3614102 Fax: 979-361-4303 Vol.a.O Pg. DOOR REPLACEMENT AT THE BRAZOS COUNTY TAX OFFICE SERVICE CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 Contract No. CIP 20-640 Bryan, Texas 77803 Page 1 of 9 Pages Telephone (979) 361-4292 GENERAL REQUIREMENT FOR CONTRACT I, Ricky Plunk as a duly authorized representative of dormakaba "Contractor" willingly attest to perform (or deliver) as per Exhibit A for Brazos County. I further agree to all of the provisions and specifications contained in this contract. PROJECT TIMELINE Project will start only after County receives the required bonds, insurance, work schedule and after a purchase order has been issued to the vendor by the County. Project shall be completed by September 30, 2020. PREVAILING WAGES RATES The contractor shall be responsible for following all provisions of Chapter 2258 of the Government Code relating to the payment of prevailing wages. The wage rates to be used are included in Exhibit B attached. A contractor or subcontractor who violates this section shall pay Brazos County $60 for each worker employed for each calendar day or part of the day the worker is paid less than the wage rates stipulated in Exhibit B. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any IQs submitted, and to waive any technicalities for the best interest of the County. BIDDERS RESPONSIBILITY It is the bidder's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an- authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to _complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or Vol. - Sao pg. LQ a Contract No. CIP 20-640 BRAZOS COUNTY, TEXAS Page 2 of 9 Pages documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended or extended contract. Visit https://ethics.state.tx.us/whatsnew/elf_info_form1295.htm for more information. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge, or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. Contract No, CIP 20-640 BRAZOS COUNTY, TEXAS Page 3 of 9 Pages In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to contractors will not be made if the contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall bd corrected by the contractor. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services. described in the contract that are not used or provided by the contractor in completion of the contract. This term supersedes any contradicting terms throughout the contract and/or any attachments. When multiple deliveries and/or services are required, the contractor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. PRICING Prices for all .goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code § 151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and Vol. -CD=P9 Contract No. CIP 20-640 BRAZOS COUNTY, TEXAS Page 4 of 9 Pages specifications of this contract and any other terms, conditions, provisions, and specifications provided by the contractor; the terms of this contract shall supersede. GOVERNING LAW AND VENUE This bid solicitation is governed by the laws of the State of Texas, specifically, the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. Requests to withdraw a submitted bid or proposal are subject to the approval of the Purchasing Agent. SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. q.. Contract No. CIP 20-640 BRAZOS COUNTY, TEXAS Page 5 of 9 Pages TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the contractor is covered by the insurance as follows: (1) Statutory Workers Compensation -Insurance with Employers Liability Insurance in the amount of $1,000,000. In the event any work is sublet, the contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. Waiver of subrogation is required. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $ 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies will be acceptable without prior approval by the Commissioners Court/Risk Management. (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- propelled vehicles, used in connection with the contract, whether owned, non -owned or hired. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 dasprior written notice has been given to Brazos County. LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties;, disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. Contract No. CIP 20-640 BRAZOS COUNTY, TEXAS Page 6 of 9 Pages COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOSCOUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 . Bryan, Texas 77803 CONTRACTOR: Sales Contact Name: Phone Number: Billing Info: Ricky Plunk 866-477-2003 FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. Contract No. CIP 20-640 BRAZOS COUNTY, TEXAS Page 7 of 9 Pages ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the contractor shall be retained and made available by the contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory and may not be altered or deleted, as required by Sec. 552.372(b) of the Texas Government Code. AUDIT RESPONSIBILTY The contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and -so much of the money due the said contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. Contract No. CIP 20-640. BRAZOS COUNTY, TEXAS Page S or9 Pages HOUSE BILL 89 & DEBARMENT VERIFICATION Brazos County -is federally mandated to adhere to, the directions provided in the- President's,E%ecutive Order- (EO) 1.3224, Executive Order on Terrorist Financing. — Blocking Property and Prohibiting Transactions With: Persons Who Commit; Threaten to- Commit; or Support • Terrorism; effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, haps:/Avww.sam.gov), which'is•inclusiv_e of the--United-States Treasury's ,Office of,Foreigh Assets'Coiitrgl,(OFAC) Specially Designated lvational (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and .have_not..been,.subjected,.to• suspension, debarment; or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the'State•of Tetras statutes and rules relating to procurement and. that•liespondent is not, listed on the federal govemment's terrorism watch list as described in Executive Order 13224. Entities;ineligible for federal procurement are listed at https.//%vww.sanLgpv. The undersigned affirms the non -debarment statement above,'that they are duly authorized execute this contract. The company representative below further affirms, that the. company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: L' Does not.boyeott Israel currently:. and. ® 2. Will no boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Govemment Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict econon is harm on, -or limit commercial relations specifically with Israel, or with a person or entity doing• business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name: dormakaba USA Authorized Company Representative: Ricky Plunk Address: 2051 wrs ' Ste A Spring TX 77385 Signature: Date: 8/14/2002 Contract M Vol. o'10 Pg. -.L49 BRAZOS COUNTY, TEXAS to Contract No. CIP 20.640 Page 9 or9 Pages CERTIFICATION OF Alt) The undersigned further affirms the non -debarment statement above; that they are duly authorized execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed BLfay��' Title: Sales Representative Typed Name: Riclry Plunk Company Name: dormakaba USA PhoneNo. 866-477=2003 Email Address: riclry.plunl,@dormakaba.com 20519 Sunshine Lane Spring TX 77388 " � - Mailing Address: P. O. Box -or Street City State Zip Employer Identification Number: App ved by Co i .'ori '' C on this ' day of 2020. by !! Holding the position of W�n ode I EXHIBIT A ..�,.�'. • • , � � 1 � -.'-� .. 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Pg. dormakaba w John Lyon Brazos County Texas Tax Office 4151 County Park Court Bryan 77802 Jun 30 2020 Dear John RE: Brazos County Tax Office ESA200 Bryan TX We appreciate the opportunity to submit our entrance systems proposal for your consideration. At dormakaba, we believe the customer comes first. Our solutions -guided team carefully assess your individual objectives and considers customer feedback vital to the successful completion of any project. Our purpose is to be your trusted partner throughout the product lifecycle and make access In life smart and secure. Our corporate values underscore our brand promise; • Customer First • Performance • Curiosity • Courage • Trust As the world leader in holistic people flow control and access management systems, dormakaba builds trust one project at a time. Our products set the standard for lasting performance, quality, breadth and aesthetics. We provide seamless access solutions and services that not only make facilities smarter and more secure, but also give you the confidence of knowing we understand the complexity and challenges of designing welcoming entrances that provide a high degree of security. With more than 16,000 employees worldwide and a consummate reputation spanning 150 years, dormakaba has established itself as a Tier 1 manufacturer with a complete product portfolio of sliding, swinging, and revolving doors and physical access systems. From design consultation and specifications to installation and scheduled maintenance, smart access begins at dormakaba. Yours sincerely, Ricky Plunk ricky.plunk@dormakaba.com +1 48327760222 dormakabaw We are pleased to provide our quotation for the furnish and install of the following products: P.rodudt m Family ESA200 ESA200 Automatic Sliding Door wi7ransom Bi -Part 1.00 ESA Series ESA Package Options Package Width Greater than Standard with Transom (9'-0" 1.00 Options Single -14'-0" Bi -Part) - Per Foot or Fraction Thereof + ESA Series ESA Package Options Additional Transom Verticals - Each 1.00 Options Labor - Installation Hours -Houston, TX L ESA Series ESA Series Options Triple Key Switch Panel - Replaces Standard Rocker Switch 1.00 Options Panel - Jamb Mounted - Per Unit Glass InsulatED Glass 1/2" Unit Tempered Clear Glass 150.00 Miscellaneous Miscellaneous ESA Series ESA Series Options Autolock BI -Stable Locking - Per Unit 1.00 Options Subtotal 10,897.74 TOTAL (US Dollars) $10,897.74 Remove existing swing doors. Install new ESA200 Bi -Fart Adtomatic Sliding Door Caulk and break metal trim included Concrete / Tile work excluded Electrical wiring excluded, Power will need to be run to the opening and available at the time of Install. TIPS Contract # 170203 Fv,-01. __21;Ln pg. r7 3 dor# I akaba w • Sales tax is excluded ■ Above described products are being offered & priced In good faith based upon provided information at the time of the proposal ■ Labor for installation of above equipment shall occur weekdays during normal business hours ■ Certified payroll, union labor or prevailing wage labor rates ■ Unless otherwise Indicated payment, terms are net 30 days based on an approved credit application ■ This proposal is valid for 90 days from the quotation date Prior to Installation: ■ Structural calculations, test reports or local authority building permits ■ Signed & stamped drawings by Certified Professional Engineer ■ Payment Bond or Performance Bond • Removal & disposal of existing doors • Demolition and rough opening preparation, ceiling and floor work ■ Transom framing above door opening ■ 110VAC or 220VAC electrical power supply to operator During installation & logistics: ■ Any hardware not specifically. included In quote • Low iron, Low E, security level & or non- standard glass • Travel and labor will be billed at standard rates in instances when a customer confirms install readiness, but site is found not to be ready ■ Temporary security, barricades, signage or board -up • Offloading, cranage & lifting of equipment to opening Connections: • Electrical wiring, conduit or power supply to the operator • Installation and connection of any materials furnished by others including but not limited to access control, fire or smoke alarms • Low voltage wiring, conduit or wire mold to push plate, card reader or other access activation • All security key cylinders Surrounding Area: • Perimeter caulking or sealants ■ Trim work, ceiling or dry -wall or finishing shopfront work adjacent:to opening After Installation: ■ Cleaning of site, disposal of crates & packing materials • Protection of the opening after; installation, onsite materials or temporary board -up ■ Painting, -repairing or replacing of floors, cracked tiles, walls, and ceilings • Weatherproofing ■ Maintenance Services & Extended Warranties d l" makaba w Acceptance of Quotation By signing below, the Purchaser represents personally (i) they have read, understands, and agrees with the terms herein including the before mentioned exclusions, (li) is holding themselves to be authorized agent to agree on behalf of their company or organization to the terms herein, (Iii) and their company or organization is of sound financial standing so as to fully comply with the payment terms herein expressed. Quote Name: Brazos County Tax Office ESA200 Bryan TX Quote Number: 00427412 Account: Brazos County Texas Tax Office Total: $10,897.74 --� Purchase Accepted by, Print name: Date: A, ccess management software systems dormakaba i :�='`�'='-moi •.�•� �:- - ''` poi. pg. 15 le access Key systems Fire- Doors and door hardware ciormakabaw Terms and Conditions These Terns and Conditions, including all writings attached hereto and writings incorporated herein by reference, If any, is intended by Buyer and dormakaba as the Mat, complete and exclusive statement of all of the terms of their agreement respecting the services provided under the Contract. 1. Conditions of Services a. Ali lead times wi0 begin after receiving complete approvals of submittals, shop drawings, affecting change orders, and from approved credit application or receipt or agreed upon depositamount. b. Please read proposal carefully as we will only perform work andfor provide materiels contained therein. e. No provisions have been made for Union or Davis BamNPievaillng wages unless explicitly noted. d. All existing equipment removed by dormakaba shell be exclusive propertyofdarmakabs. e. dormaksba will be responsible for scope housekeeping only. Composite dean -up crows will not be provided. L We do not assume responsibility farfadty Installation or broken glass by others. g. Clerical mora subject to correction. 2. Cemeonsntlen a. Payment Full payment Is due upon completion unless credit is pre-estabtished. For any work requiring materials purchase or scheduling, a 50% deposit is due at time of proposal acceptance. Twenty percent (20°%) of the Contract value may be billed after job award. Joint check agreements may be requested at the citscretion of dorrtmakabs. Ir payment is outstanding for any one account work may be stopped, and outstanding orders cancelled until account is restored. Should dormekaba require the use of collection, attomeya fees, or fees for Insufficient funds, Buyer agrees that these funds will be repaid to domakaba. darmaksba retains the right to Ole a Ren against all or part orthe property being Improved. darnakaba reserves the right to add a 2.5% charge If Invoice becomes delinquent beyond terms. Buyer agrees to pays service Charge of one and one-half percent (1'%%) per month, commencing thirty (30) days following invoice. b. Price & Tax: Quoted price Is valid for 90 days. Please validate pricing after We period of time. darmakaba reserves the right to revise quotations after 90 days. Tax Is . excluded unless specifically stated on proposal. This price Is firth for dormakaba dimensional 8 design standards only. o. Back -Charges: Under no circumstances will dermakeba approve bade -charges unless granted to willing by an authorized party of the company. 3. Cancellation@ In the event an order Is cancelled, it win be subject to standard 20% restocking fees, cancellation fees, engineering face, materials & frelght costs Incurred, and administrative fees. Standard cancellation Is 20%of orderas long as no materials have been ordered, Should Buyerrelease material orders. Buyerwill be liable for that portion of the job and 20%af the remaining amount of work mmperfemnedfunorlered. q, perjornanea A Daftvaixdornakaba shall not be gable for delays in schedule, Iiquidated damage, or additional costs Incurred due to Issues beyond dornakaba'a reasonable control. Buyer sho0 accept a mutually acceptable secondary plan of expedited costs, substitutions, or materiels purchased at additional expense. dormakaba assumes no responsibility far materials replacement ifmaterials were previously received, inspected, and accepted by Buyer. 5. EOelghtLLead times are basad an standard requirements by factory to provide materiels proposed. Shlp dates will be provided as estimate only once order Is placed with the factory. Adequate packaging will be provided for any normal shipping circumstance such that materials will be protected and labelled no required. Spedal packaging may be provided far an additional expense. Shipping will be cast effective unless expedited fees are accepted by Buyer. If materials are to be provided to jab site or Buyer location, darmakaba will make an Informed decision as to the boat Instruction to provide the shipping company. If materials are riot required to have direct delivery, materlale will be brought to branch for pickup by Buyer. All freight terms shag be FOB. Any claims for damage In transit or lost freight, receiving, and inspection of materials is the responsibility of Buyer. It Is a requirement of Buyer to inspect and review all materiels prior to accepting shipment 8, Alto Requirements tar Installation: Our quotation is contingent upon all work being performed during normal business hours unless otherwlse negagated and a mutually agreeable schedule. This quotation Is calculated on one continuous Installation engagement based on acceptable site conditions where other dependent scopes have Completed preparation for proposed materials (I.e. electrical work, floor work, adjacent consbudion). When Buyer has given authorization forwork to begin, no other scopes may impede our aWry to complete Installation in agreed upon area. dormakaba reserves the right to invoice for costs that are Incurred due to unacceptable site conditions or delays by others resulting In additional Installation vrsils. 7. Morena, ormakaba reserves the right to implement o storage fee U delivery is delayed after agreed upon date. Should project timeline require starsge of materials, dor makabe reserves the tight to bill for those materiels at the time they have been received at a dormekaba location. Buyer location, or at job site. Certificate of Insurance for stored materiels can be provided to buyer upon request. S, auhnnabda: Signed acceptance by Buyer of shop drawings and/or submittals shall be Interpreted as acceptance that proposed scope Is the correct Interpretation of ConsWction documents. Any field veriftcation and/or work required by others as delaffed in the submittal will be provided and Coordinated by Buyer. 9, Timelines a Comm nc meat or work: Work shall not begin, nor shag orders be placed for any projects until 80 shop drawinga and submittals have been approved In willing by Buyer. Prerequisite to commencement of work Is the approval of any Cost Changes and related scope Information which have affected scheduling of work or ordedog or materials. Approved credit application or receipt of agreed upon deposit amount must be received prior to commencement of work or ordering of materials. Prices are subject to undetermined escalation costs after ninety (90) days. Ship dates are approximate and subject to change. 10. WarranIX ormakaba will provide one (1) year womanly on materials to be free from manufacturer defects and on Installation labor performed. Extended warranties are available for an additional cast. dormsksba is not responsible for defects or damages caused by wear and tear, consumable materials, vandalism, fires, storms, floods, acts of God, misuse, abuse or aiteration on by any company other than darnakeba. No credit will he provided for any work completed by others during warranty term, dormakaba reserves the right to withhold the performance of warranty work If Buyer payments have became past due. Warranty work will be performed during normal business hours with aur standard response times. Any warranty work taking place beyond normal business hours or with expedited response time may be billable. in the event that Buyer, He agents, employees, successars, andforassigns tampers wllh, misuses, removes any parts, or adds any parts or equipment. Buyer agrees to indemnify, save and hold harmless dormekabs, Its agents, employees, successors, and/or assigns, from any and all 0ab0iry, damages, or losses, including reasonable attorneys fees, adsing cut of, or Incidents! to, the aforementioned conduct. dormakaba warrants that all goods manufactured by dormakeba and all services provided by dormakaba hereunder will be free tram defects In workmanship and materials for twelve (12) months from the date of Delivery to the carrier, unless sold as 9Mth All Foulle,'Shap', *As le, 'As They Stand' or other similar designation. Products repalred or replaced under the warranty are warranted only through the remainder of the original warranty part" 11. rnsoranee, Insumnco Certificates wig be provided upon request. Coverage Is limited to the types and amounts that will be detailed on dornakaba's Certificate. Cost for Special Insurance requirements such as CCIP, CCIP, Is excluded from proposal. 12. j najgatlon of Lrabtrrly: The statute of limitations application to all claims arising under these Terms and Conditions or otherwise shall be 180 days fram the data the claim occurs. dormakaba shall not be gable for any lass, damage or Injury resulting from delay In delivery or Installation of the products or for any failure to perform which Is due to circumstances beyond our control. The maximum liability. H any, of dormakeba for all damages, Including without Ilm0ation contract damages and damages farInjudes to persons or property, whether arising from dormakaba's breach of these Terms and Conditions, broach ofwarranty. negligence, smct liability, or othertork with respect to the product(s) or any services In connection with the producl(s), Is limited to an amount not to exceed the purchase price of the produat(s). In no event shall seller be gable to Buyer for any Incidental, consequential, or special damages, Including without limitation, lost revenues and profits even If the darmeksba hes been advised of the possibility of such damages. The right to recover damages within the limitations specified is Buyer's exclusive alterative remedy in the even that any othercontradual remedyfalle Its essential purpose. 13. TitP CONTg(t d Signature by the Buyer of the Proposal or Contract$hall Initiato acceptance of a binding contact subject to the terms and conditions set forth herein. Itis Incumbent upon the Buyer to review these terms and condlllons and warrants by signature that the slgnar is a compelent representative of their company. darnakabe recognizes that Buyer may desire to uMze its own forth of acknowledgment or acceptance of the Proposal. However, the use of any such fork shall be for convenience only. No moddtcagon of these terms shag be affected by the acknowledgment or acceptance of purchase order, shipping instruction forme, bills of lading or any other document containing terms or conditions at variance with or In addition to gorse set forth herein, all such varying or additional terms being hereby objected to and rejected by dormakaba and deemed to be watered by Buyer. BY ORDERING ANY SERVICES OR PRODUCTS UNDER THIS CONTRACT, BUySR AGREES TO ALL THE TERMS CONTAINED HEREIN. Rev. 05117 vol. a Pg.'? l� Kaitlyn Nachlinger From: Ricky Plunk <ricky.plunk@dormakaba.com> Sent: Thursday, July 16, 20201:32 PM To: Kaitlyn Nachlinger Subject: RE: Brazos County Tax Office Doors Brazos County Df9c.s1m,er.- • **** This is.an email from an. EXTERNAL source. A0 NOT click li4k-s. or open attachmnents iftless you:recognize the sender and have. verified that the content is safe. Never enter USERNAME, PASSWORD or serfsitive .information on pales linked from this email * *** ..___....-........,.., _ __................ _ _ �._.._.__ _-...._ ..... ; ..... _ .. _.. . _.. Kaltlyn, I can't change the term verbiage on the quote but the quote does state the following and Brazos County now has an approved N30 account with dormakaba. - Unless otherwise indicated payment, terms are net 30 days based on an approved credit application - Full payment is due upon completion unless credit is pre -established Account # 44729 Credit Limit $11,000.00 You are welcome to use this email as confirmation of that established credit. Thank you Ricky Plunk Sales Representative I Entrance Systems dormakaba USA Inc. 20519 Sunshine Lane, Suite A Spring, TX 77368 T: 866-477-2003 M: 832-776-0222 F: 844366-7702 rickv. plunk(a)-dormakaba.co m www.dormakaba.us dormakabanm.-61 I&A V. 3900 �g.j?� THE TEXAS A&M UNIVERSITY SYSTEM 301 Tarrow Street, 2nd Floor College Station, Texas 77840 Minimum Prevailing Wage Rate County: Brazos EXHIBIT B CLASSIFICATION RATE NOTES Acoustic Ceiling Installer 15.73 Asbestos Abatement Worker 13.06 Carpenter 15.95 Concrete - Pour and Finish 15.39 Crane Operator 26.40 Driver. 14.47 Drywall Installer 16.20 Electrician- Joumeyman 25.70 Electrician -Apprentice 20.35 Elevator Mechanic - Journeyman 55.83 Elevator Mechanic - Apprentice 48.10 Fire Protection - Controls 17.72 Fire Protection - Pipefitter 20.61 Formwork Builder 14.58 Glazier 17.69 HVAC - Journeyman 25.09 HVAC - Apprentice 15.81 HVAC - Controls 21.80 Insulator 16.01 Ironworker 17.42 Laborer/Helper 12.73 Mason 19.13 Equipment Operator - Light 14.97 Equipment Operator - Heavy 16.76 Painter 13.18 Pipefitter - Journeyman 32.50 Pipefitter - Apprentice 19.35.. Plasterer 15.51 Plumber - Journeyman 30.74 Plumber - Apprentice 20.32 Reinforcing Steel Worker 15.78 Roofer 19.94 Stone Mason 18.12 Terrazzo Installer 13.08 Tile Setter . 15.73 Waterproofer 14.91 Note; Listed minimum prevailing wage rate is the base hourly wage rate including fringes. 21-008 Pest Control Services October 1, 2020 - September 30, 2022 Allstar Pest Control 1 Brazos County Courthouse 2 Tax Office _ '- 3 Facility Services $35.00 4 Health Department 5 Adult Probation / Annex Building5� 6 Brazos Center / Museum $65tfU� 7 Arena Hall 30 t0 8 Agricultural Extension Building 9 Road & Bridge Buildings $"30:GO 10 Brazos County Detention Facility $90.00 11 Juvenile Justice / Detention Center •75,00 12 Brazos County Administration Building $40.00 13 Sheriff's Office Administration Building 301100 _ 14 Maxwell Bulding / IT Building 15 Exposition Center 95:00 16 Brazos County Storage / Anderson Street $x.00 17 Justice of the Peace Pct. 3 $34 18 Low Risk Facility $35 00 19 Old MHMR Building3- 00 20 Election's Office Boonville Heritage Park (Main Cabin, Courthouse, Lodge, Restrooms, & 21 Smokehouse ,A500 22 Facilityies Services (Hwy 21 Location) $30,00 TOTAL: 00 23 Bed Bug Spray - Per Cell (Detention Centers Only) - As needed basis $100.Op per Deli. RECOMMEND AWARD TO: AIIStar Pest Control A roved by pmm Qn 's on t is — day of FIN4 Q '- 2020 by the position of EVol. -� C .-3—CL- - a Pg ol . —() "i Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 August 4, 2020 DIJ Construction Inc PO Box 1609 Bertram, TX 78605 Re: Renewal of Contract #21-018R for Lane Striping and Pavement Markers for Brazos County. Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Lane Striping and Pavement Markers, previously known as 20-069R, 19-057R and 18-028. All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from November 26, 2020 to November 25, 2021. A new payment and performance bond in the amount of 8222,360.00 is also required for this renewal. The bond is not required until the start date of the renewal: November 26, 2020. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to hnaness@brazoscountytx.gov or fax to (979) 361-4293. Please then submit an updated Certificate of Insurance by mail or email to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4284. Contact Name: Title: t% 1 Telephone 9: S!5:— ?,"7 QD6 Email: 4N -(V --R � 1 � (��A.� 1�`J�� •�ri^•�, DIJ CONSTRUCTION INC. Aut rized� ature B SCO NTY Duane Peters, County Judge Date Date \% I "-�Xa17 Pa 191� 1 BID TABULATION # 21-018R (Previously 20-0698,19-057R and 18-028) Lane Striping and Pavement Markers November 26, 2020 through November 25, 2021 Nelson Striping Services t�lJ ITEM QUANTITY UOM DESCRIPTION Unit Price Total Price MWIT 1 20,000 LF 4" Reflectorized Markings (SLD)(Re-stripe) $1.00 $20,000.00 $U 34 2 20,000 LF 4" Thermo Markings (SLD)(Re-stripe) $1.00 $20,000.00 3 6,000 LF 4" Reflectorized Markings (BRK)(Re-stripe) $1.00 $5,000,00 x,701 4 5,000 LF 4" Thermo Markings (BRK)(R"tripe) $1.00 $5,000.00 8051 t10 6 80,000 LF 4" Reflectorized Markings (SLD)(Layout) $1.00 $80,000.00 $OAi M 6 80,000 LF 4" Thermo Markings (SLD)(Layout) $1.00 $80,000.00 7 12,000 LF 4" Roflectorizad Markings (BRK)(Layout) $1.00 $12,000.00 $!_7i82 i1.t10 8 12,000 LF 4" Thermo Markings (BRK)(Layout) $1.00 $12,000.00 9 500 LF 12" Reflectorized Markings (SLD) (Re-stripe) $1.00 1 $500.00 ; AW i; Otl.frO 10 500 LF 12" Thermo Markings (SLD)(Re-stripe) $1.00 $500.00 i 6;0 11 500 LF 12" Reflectorized Markings (SLD) (Layout) $1.00 $600.00 NO 2001!10 12 600 LF 12" Thermo Markings SLD)(Layout) $1.00 $600.00 "6.80 13 200 LF 18" Reflectorized Markings (SLD)(Re-stripe) $1.00 $200.00 $4.40 i>M0,00 14 1 200 LF 18" Thermo Markings (SLD)(Re-stripe) $1.00 $200.00 $11,71 0 16 200 LF 18" Reflectorized Markings (SLD)(Layout) $1.00 $200.00 W000 16 200 LF 18" Thermo Markings (SLD)(Layout) $1.00 $200.00 $1,1.0$ 17 200 LF 24" Reflactorized Markings (SLD) (Re-stripe) $1.00 $200.00 $1,18 _M 18 200 LF 24" Thermo Markings (SLD)(Re-stripe) $1.00 $200.00 $113,5 19 1 200 LF 24" Ret)ectorized Markings (SLD) (Layout) $1.00 $200.00 $15 20 200 LF 24" Thermo Markings (SLD)(Layout) $1.00 $200.00 ;i,1_ _ m 2,241.40 21 10 EA 4' Reflectorized Directional Arrow $20.00 $200.00$10 00 22 10 EA 4' Thermo Directional Arrow $20.00 $200.00 23 10 EA 8' Reflectorized Directional Arrow $20.00 $200.00 0 1 " H2OSo,OD 24 1 10 Ea 8' Thermo Directional Arrow $20.00 $200.00 $21840 1;0 f0 25 10 EA 4' Reflectorized Combination Arrow $20.00 $200,00 26 10 EA 4' Thermo Combination Arrow $20.00 $200.00 $1$0,00 $t,7N.00 27 10 EA B' Reflectorized Combination Arrow $20.00 $200.00 RII";! 10;40 28 10 EA 8' Thermo Combination Arrow $20.00 $200.00 ;1;; 00 1:155 tN 29 500 SO FT Eliminate Existing Pavement Markings $1.00 $600.00 1118,05- 30 20 HR lPressure Cleaning $20.00 $400.00 r."... 31 2,000 EA 4" Type 11-AA Raised Reflective Pavement Markers $20.00 $40,000.00 ;;1515 32 600 EA 4" Type I-A Raised Reflective Pavement Markers $20.00 $10,000.00 t;2;{0)■ 33 20 EA Reflectorized Railroad Crossing $20.00 $400.00 34 20 FA Thermo Railroad Crossing $20.00 $400.00 8175.00 E73 _ 35 1,000 EA Flexible Chip Seal Markers (yellow & white) $20.00 $20,000.00 ;1, 10 36 2,000 EA Removal 04" Raised Reflective Pavement Markers $20.00 $40,000.00 37 20 EA 6.0'x 8.0' the word ONLY waterbased $20.00 $400.00 $tf 100 2 W 38 20 EA 6.0'x 8.0' the word ONLY Thermo $20.00 $400.00 $330.00 11,1555.!0 39 1 2,000 EA 4" Type 1C Raised Reflective Pavement Markers $20.00 $40,000,00 40 30 EA Handicap Symbol $20.00 $600.00 iiu 00 41 600 FT Paint Only Red Curb/Fire Lane Tow Away Zone $1.00 $500.00 111;485 01 42 2,000 LF Paint Only yellow or white Parking lot space striping $1.00 $2,000.00 i1.N 43 2000 LF Parking lot striping layout $1.00 $2,000,00 10.;o Grand Totals: $396,800,00 3rd and final renewal : D.I.J. Construction rove by Co fission r s our! on this 25 day of , 2020 by to ing the position Of( \% I "-�Xa17 Pa 191� 1 Managed Document Services Agreement r� Shaded oreosforIn-house use only Business Solutions Southwest `'e �Contraa�No" � �y�sstoii�er No � s �6�-_}�� Effecti�ve,�Gate ;�'�+ �" Tansx ' , E ,e .$a,+dc =,'§ %yx '' i i_ s s�e°�„'x -G. 3., . s'p'a i »��,�.�.:.i:.�§�a+..I:; r .ki ,��S,,K a3x:a�• ':� „.^�� t ,- s.::: ` ht+ vs'$4 Serii3'ee`Cop�tictt© ultipt 405. Name: Name: BRAZOS COUNTY BRAZOS COUNTY Address: Address: 200 SOUTH TEXAS AVE. SUITE 352 200 SOUTH TEXAS AVE. SUITE 352 City/State/Zip/County City/State/Zip/County BRYAN, TX 77803 BRAZOS COUNTY BRYAN TX 77803 BRAZOS COUNTY Contact: Phone: Contact: Phone: CELINA PATINO 979-361-4492 CELINA PATINO 1976-361-4492 Hours of Operation: Email address: Email address: 94 CPATINO@BRAZOSCOUNTYTX.GOV CPATINO@BRAZOSCOUNTYTX.GOV SPECIAL INSTRUCTIONS: CHIOCE PARTNERS COOP CONTRACT 17/026KH-10BILL OVERAGES QUARTERLY. STAPLES INCLUDED. REPLACES CN34245-01 ` -'j _. i I OGRAM all supplies, ui z _ �r ,Includes serv�ce`and page exc ea OneRate,Poals Office A3 included Pages Overage Office A4 Included Pages Overage (OA3) (OA4) Desktop Included Pages Overage (DSK) Unlimited �tyoBrami (A3fA4) other Unlimited B&W 11 of Units (UBW) Ptod`uction-Pools Color B&W Allowance Overage B&W (PBW) Allowance Overage (PC) Color Allowance Overage Specialty Finishing (SF) Volume.Based (VB) 113 MFP B&W' llowance 230,315 Overage 0.006 Color Allowance 18,725 Overage 0,04 [IMPS S&W Allowance Overage Color Allowance Overage []DOG ❑ PPO S&W Allowance Overage Color Allowance Overage PROGRAM MONTHLY BASE: A Tenn: t2 MOS NUmthty5mke Rate: El Included In lease Agreement Q Billable Monthly $ 2,044.00 1' Custom Signa re Account Manager: F Date: Title: .-- t ate: Approval Signature: Date- ZCredit u - 1pte nanzation; f�'utho3�Date r� z; x� at, DEVICE SCHEDULE Location h Location Description Pool Model Serial/IN? 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Wig vol. 3a� P9. g3 V2012020 Item Coversheet BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: CC 2020 - Utility Permit - Bryan Road and Bridge NUMBER: Texas Utilities - Millican Meadow Circle - Install Transformer Pole DATE OF COURT MEETING: 8/25/2020 ITEM: Consider and take action on the Bryan Texas Utilities permit to install a transformer pole and electrical conduit in the right of way of Millican Meadows Circle. Site is located in Precinct 1. TO: Commissioners Court FROM: Darrell Kolwes DATE: 08/20/2020 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOU NT $0.00 ATTACHMENTS: File Name Description Type Will _Permit! Bryan Texas Utilities - Utility Permit - Bryan Texas Utilities - Millican Millican Meadows Circle - Meadows Circle - Install Transformer Pole in County Backup Material Install Transformer Pole in County. Right ofWaypdf Right of Way APPRO .� 12-512 Duane Peters Date County Judge vol. Pg. OM httosJ/brazos.novusaaenda.com/aaendaweb/CoverSheet.asox?Item I13=21861 &MeetinglD=1600 1/1 TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now By4ox+ &--A&.S "MleS . fcompan}r name], hereinafter referred to as "Company" a "I-exa*! [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a water line under and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road l.engtlt of TYPE OF CONSTRUCTION Road Name & Block Number CrossingCHECK ONE Bored Jacked Driven Cased Facility to Parallel County Road Within Riftht-¢f Wee Road Name and Block Number From To Depth Distance Millim Meadows Circle HWY 6 Feeder Entrance Mouumentation 0-6' The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within _ NO working days. (COWANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to apply for a new permit. Company declares`that prior to filing this application, it has ascertained the location of ail existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit sliall be kept at the job site any time work is being performed. It is -expressly stipulated that thisPermit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Vol. iJ pg. �O)s Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company fails to obtain a permit prior to ilia installation or does not install utilities in compliance with installation .r_equirenents set forth herein (i.e. depth, location, etc), Company assumes all financial responsibility for damages and/or tiestruction of lines, cables, etc. basetl upon its failure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of ilia terns of thispolicy, Applicant stipulates that requisites for injunctive relief exist and that Brazos Counly is entilletl to relief enjoining any conduct by applicant which is contrary to the policies. This permit is a revocable permit. Brazos County reserves the right to revoke this permit al any thnne, in the sole discretion of Brazos County, for interests of public health, safety or welfare, or for failure to repair any damages upon demand, or for any other reason deemed sufficient by Brazos County. In the event Company fails to conplj, with any or all of the requirements as set forth herein, the Cann& may take such action as it deemis appropriate to compel compliance. The Coanniy Engineer further retains Ilia right to revoke this Permit by verbal not ycallo► to the Applicant/Con►pany. Failure to obtain this permit and/or notify ilia Con my Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below,, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this permit. car. 1 P -Y S 1k4Y%)0'CS Company Name DY(a�ld_ (m G'rr ante . By: "OLLam-at— signature '`uU. L vx teS i4ftr Title � 30 Y4�1-1�1ns �r. Address City State Zip C0 V - V)170 Telephone Number be !AV7.n I&Micam Email; APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated Ct — / I— 0-c except as noted below: (Month/Day/Year) EXCEPTIONS: Brazos County Engineer von. as Pg. B7— < 4 os -o G? Z O O ;u ]a � r m 0 g � � to p O C) c Z in rn M Z 2 7�O M Z C � z O 4 ul r z a v _ a z m O RIGHT-ONJU Y 0 C z O C) z rn A aN 5 e _Q Vol. 3cao pg. C� 0 O rn 0 va. 3aD- Pg• jam z a m U A �t \ N m i4 Ca Ca \ah \ 0 N CID � �•\ �� •`��•. � ,.j til f� f• no � i � s m , �91 z f /; • f � f f m r f f i a ,•/f f f F � �� t� va. 3aD- Pg• r. L BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN 13RAZOS COUNTY RIGHTS OF WAY A. Genera! Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the, right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. if it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back ofthe Right of Way. Exceptions may be approved by the County Engineer. C. Trafle Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; vol. -- - ab pg. b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045: 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line 'When installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. S. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power — 0 to 2 feet, nominally 1' Phone — 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval ofeach utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; vol. - 20 pg. qa y c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than S hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; E based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer, or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole Iines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emereency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company Vol. pg. q 3 shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities I. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that.the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines; Depth Tyne of Pipeline (below deepest ditch eradel Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of - Way. 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W O J O o7 V) O Q Z zcr- i O .L. w C LU 0 La H N It1 0 y � 8/20/2020 Item Coversheet BRAZOS COUNTY BRYAN,TEXAS FI DEPARTMENT: CC 2020 - Utility Permit - Wellborn Road and Bridge NUMBER: SUD - River Road - Water line crossing 1,000' south of Dogwood T DATE OF COURT MEETING: 8/25/2020 ITEM: Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 1 inch water line crossing under River Road 1,000 feet south of Dogwood Trail. Site is located in Precinct 4. TO: Commissioners Court FROM: Darrell Kolwes DATE: 08/20/2020 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: Fife Name Description Type Utility Permit - Wellborn SUD - River Road - Utility Permit - Wellborn SUD - River Road - Water Backup Material Water line crossing 1 000 south of Dogwood Trail.pdf line crossing 1,000' south of Dogwood Trail PPRO °J/20 Duane Peters Date County Judge Vol. Pg. `1 httns://brazos.navusacenda.com/aaendaweb/CoverSheat.asr)x? Item ID=21665&Meet1nolD=1600 1/1 APPLICATION FOR WATER UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now Wellborn SUD [company name], hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a water line under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Length of TYPE OF CONSTRUCTION Road Name & Block Number Crossing (CHECK ONE) Bored Jacked Driven Cased 10060 River Road 80' X X Facility to Parallel Counly Road Within Rip ht-Of-Wav Road Name and Block Number From 'fo Depth Distance MIAN t17:�Ii11yQMM0 1" Diameter .10" Wall Thickness 2" PVC Encasement Pipe Material Specification PVC Maximum Operation Pressure 200 PSI The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction / work within 15 working days. (COMPANY MUST FILL I(N). If such construction is not begun by the 601 day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner onrVo, ount of the exercise or atte rcise by said holder of the aforesaid rights - and privileges. Gr7► . �0 Pg. �-- Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks atter complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In rite event Company falls to obtain a permit prior to the installation or does not Install utilitles in compliance with installation requirements set fordt herein rt. e: depth, location, etc), Company assumes all f inancla! responsibility for datnages andlor destruction of lines, cables, etc. based upon its failure to comply wills Brazos County requirements Applicant agrees that tfBrazos Comity demonstrates a violation of the terms oft/tispolicy, Applicant stipulates 111at requisites for Injunctive relief exist and that Brazos County is entitled to relief enjolaing any conduct by applicant whicit Is contrary to the policies. This permit Is a revocable permit. Brazos County reserves the right to revoke this permit at any Ohne, in the sole discretion of Brazos County, for interests of public health, safety or we fare, or for failure to repair any damages upon demand, or for any otter reason deemed sufficient by Brazos County. lit the event Company falls to comply with any or all of the requirements as set forth herein, the County may take such action as It deents appropriate to compel compliance. The County Engineer farther retains the right to revoke this Permit by verbal notfflcadon to the Applicanl/Company. Failure to obtain Nsis permit and/or nol#ythe Comity Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this permit. . ellborn SUD Company Name Stephen Cast Signature General iVlana er, Title _P.O. Box 250 Address Wellborn Tx 77881 City State Zip 979-690-9799 Telephone Number juli welibornsud.com Email: i/o!. 210 pg. WATER UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated a O ! Q except as noted below: EXCEPTIONS: 0 V.-e— (Month/DayNear) S„ Brazos County Engineer Vol. 3 pg. qq W m m m z v X M CIO z - F) 0 0 r m m m Z cn -o -o p CD m r z z v U) 0 Q z N m zcn �z v 0 m 47 r z 1 O 'n -�C O. rn H IG HT -0 P41VAY I AVMA o-.LHaa IC m DI 05 w0L)A l vct\, 0 rn z A In rn a 0 v x 0 a G BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Reorrirentents 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. A Safety Reauiremenrs 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall.be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. G Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; vol. pg. b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed, in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power — 0 to 2 feet, nominally P Phone — 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (I) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; Vol. C7 Pfl. 103 e. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f, based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole Iines cannot be accomplished by any other method and in this event - all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Enteneency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used, F. Repairs to existing facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Tyne of Pipeline (below deepest ditch eradel Snecial Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than -10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of - Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. Vol. a pg. 10 5 Ocm r b �Jr CD :, �5 s C^ O Y vCC ! onil~ A0 W= 8H ryst�g�88 _9��h U � 17 w s ° ,$1aD A �� 1 $eat s > y - $off a ^-6 _y6 aG_k 4 ipiE o3Lt `ass ■� 'h' ►` Qcr. � ` La fit lit b Ilia is HA Hip 7K u —,04 •1 d j J 4 i guo sutjt'c�ye•►sAIY 8.bi• + n 1• n 1T1 i N rA s 11JJ "K `•IfOJOdf. 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Lon vjll tO/o/�eayjOGN SVj �.Su�OYJJ[0 iy.INl Wa•OwN+a7�il��li Till= U.Ptl l •Itid7117{IO vat.3 0 Pg. �`-'� 1 "1 rn Lwm ''Do r- C— 3.0 0C- in N r) G CA to 9L CD 3 S L fD co) 0 0 0 — 0 N r) CD CA to A Ci 0 0 2z, i 3 oo `t00 c c N a 0 0 CA m�im Er a 5F m� i oioo; p g Vol. 9L CD 3 S L fD co) 0 0 0 — 0 N r) CD C> to 9L CD 3 S L fD BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2019-2020 BUDGET YEAR NO. 19/20 47.1- 47.6 On this the 25th day of August 2020 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct I C. Chuck Konderla, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 25th day of August 2020 the Court heard and approved a budget amendment(s) for the 2019-2020 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 10 September 2019, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 25th day of August 2020. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. SLBy: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget °vOi. -320gig. 10`b BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 19120 - 47.1 8!2512020 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Road & Bridge Heavy Fleet Re air and Maintenance 590.00 General Fund Road & Bridee Heaw Fleet Minor Ac uisitions 590.00 Road & Bride Heavy Fleet Shop Reallocation of funds to the appropriate department's account to purchase a TPS Reader.for tire pressure readings on vehicles. < 6 b nnp artment' _PP_(9 _ _ Date 7 C -n_ ,Judge App[oeal FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 01000 $6002000 65550000 CR lRadio Maintenance 590.00 01000 56002000 67203000 DR Minor Computer Hardware 590.00 BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 19120.47.2 R12512n2n FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Juvenile Administmion TYC Parole Contrnetual Services 1,000.00 General Fund Juvenile Adminisiration 'IYC Parole Minor Acquisitions 1,000.00 Juvenile Administration - TYC Parole Iteallocation of funds to die appropriate do artment's account to purchase radios to be used during; surveillance of iuvenile probationers and TJJD parolees. nnp, ;Date 811 912 02 0, Vol. _,3�_� pg. 11 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 19120 - 47.3 elzslzosn FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Juvenile Administration Detention Departmental Su ort 839.00 General Fund Juvenile Administration Detention Minor Acquisitions 829.00 Juvenile Detention Reallocation of funds to the approprime de artmenfs account to purchase a floor machine for die new addition of the Detention Center. nnp ri _8!19!2020;, t e :artment,PP_[oval„� ntyJgdgeA r0val;;:. Data Fnt Cccounlin Pu ores pnlr° _ x #'A FUND DIV ACCT DR1CR ACCOUNT NAME Increase Decreaso 01000 31000200 60440000 CR Janitorial Supplies 829.00 01000 31000200 67286000 DR Equipment - Other 839.001 Vol. �.._.._ gig, 11 L BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 19120 - 47.4 AIM5/9n9n FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Capital Improvement Fund Capital Proiects Capital Outlav 4.993.10 General Capital Improvement Fund Other Fnancin+z Sources 4,993.10 General Fund Other FinancingSources 4.993.10 General Fund SheritfAdministration Jail N iriorAc uiiitions 4.993.10 ACCOUNT NAME Increase Decrease 45000 63000500 80890000 CR Vehicles 4,993.10 45000 00000000 91300000 DR Transfer to General Fund 4.993.10 01000 00000000 49015000 CR Transfix from Capital Inirp, Fund 4,993.10 01000 28002000 67890000 DR Vehicle Equipment 4.993.10 I General Capital Improvement and Road and Bride Reallocation of funds to the appropriate department's account to purchase equipment forreplacement Jail vehicles butt were approved for H 20. nqp; Date _ v `8l19t2020' 'Departi i` CountyJudg©�APPreval>T :,. .�Dafe _ v _-;_s Fm-AccomiiinVPu. FUND DIV ACCT DR1CR ACCOUNT NAME Increase Decrease 45000 63000500 80890000 CR Vehicles 4,993.10 45000 00000000 91300000 DR Transfer to General Fund 4.993.10 01000 00000000 49015000 CR Transfix from Capital Inirp, Fund 4,993.10 01000 28002000 67890000 DR Vehicle Equipment 4.993.10 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 19120 - 47.5 812512020 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease County Records Management Records Manaeemern Ntinor Acquisitions 756.00 County Records Manaaemem Records Nianaeement Capital Outby 756.00 Countv Records Jfanagemeat Reallocation of funds to the appropriate de artment's account to purelme Warranty for a scanner, g f Ano /2-020: �J } ountyJuiigeApproval__�`„ Date Eor-iCeca'untin' 'e " es Oiil " a 3 �,., ,aa a�r•:r �,?. , . t, �°�.�� ..;Ft� ' .. - _ ; , . FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 19000 50000100 67203000 CR Minor Computer Hardware i 756.00 19000 50000100 80670000 DR F Enters 756.00 Vol. Pg. 113 BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 19/20 -.47.6 8/25/2020 FUND I DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease. General Fund . Road & Bridge Administration Re airs&NIaint 1.641.80 General Fund Road & Bridge Administration Capital Outlay 1.641.80 DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 01000 56001000 65400000 CR Grounds lfaintenance 11641.80 01000 56001000 80286000 DR Equipment - Odter 1.641.80 Road and Bridge Reallocation of funds to the aporopriate de amnenrs account to 'urchase a'tmiler. .r. #_ z e nnpi Date �., _.-:Bf20/2Q20 De" artmentAp royal, iDate Gou_JildgeAppioyal Fat e�c'ci4nnGn" fp'n`'"res Oni± "eILL FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 01000 56001000 65400000 CR Grounds lfaintenance 11641.80 01000 56001000 80286000 DR Equipment - Odter 1.641.80 Vol'. � pg._1� PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date:8125/2020 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Brazos Center Franze, Kirby Change of Status Exposition Complex Murdoch, Payton Employment Juvenile — Academy Galls, Gregory McKey, Todd Storm, Jenna Zimmerman, Lori A Change of Status Change of Status Change of Status Change of Status Juvenile — Admin Adams, Alecia Change of Status Anderson, Cecilia Change of Status Autrey, Margaret Change of Status Blanco, Elizabeth Change of Status Bustillos, Yvonne Change of Status Correa, Itzel Change of Status Criddle, Steven Change of Status Crist, Stephanie Change of Status Gray, Cornelius Change of Status Hein, Joel Change :of Status -Hendricks, Latonya Change of Status Hunsberger, Cynthia Change'of Status Johnson,, Christena Change of Status Kasberg, Stacey Change of Status McDaniel, Demetris Change of Status Mendiola-Washington, Guadalupe Change of Status Pennington, Shawn Change of Status 1 Vol. �.o P9. 11 ,r Piccolo, Barbara Change of Status Price, Delbert Change of Status Reyes, Christina Change of Status Ricketson, Linda Change of Status Storemski, Jonathan Change of Status Taylor, Jannifer Change of Status Thompson, Donald Change of Status Vento, Teresa Change of Status Whetstone, Artis Change of Status White, Melissa Change of Status Juvenile — Detention Adams, Syndi Change of Status Barnes, Trenise Change of Status Bass, Bryston D Change of Status Burns, DeAvia Change of Status Burns, Pamela Change of Status Coffey, Christopher Change of Status Cortez, Luis A Change of Status Daily, Apollos Change of Status DeLeon, Maximo Change of Status Desir, Raymond Change of Status Faw, Matthew A Change of Status Frank, Michael Change of Status Gooden, Shatner Change of Status Gray, DaJaval D Change of Status Guevara, Gabrielle Change of Status Jackson, Brandon J Change of Status Jackson, Idaysia Change of Status Jenkins, Chelsia B Change of Status Johnson, Erica D Change of Status Lacy, Desiree M Change of Status Lee, Vanessa F Change of Status Mable-Bazy, Kami Change of Status Morgan, Linda W. Change of Status 2 Voi. 3 D Pg. ! .� Juvenile — JJAEP Perez -Contreras, Edgar O Change of Status Pierce II, Billy H. Change of Status Reyes Romano, Juan E Change of Status Reyna, Jasmine M Change of Status Rodriguez, Tobias F Change of Status Rogers, Lloyd Change of Status Sauseda, Desiray Change of Status Smith, Timmy Change of Status Stewart, Dominic Change of Status Suarez, Max G Change of Status Sullivan, Michael Change of Status Taylor, Catria Change of Status Thompson, Phe'licia Change of Status Vega, Perla B Change of Status Washington, Ro'Shae N Change of Status Davis, Wilbert Farris, Kari Ramirez, Ann Truelove, Sharla Change of Status Change of Status Change of Status Change of Status Juvenile — State Aid Mental Health Hardin, Christina Change of Status Krejci, Melba Change of Status Juvenile — TJJD State Aid Foley, Trenica Change of Status Ford, Kymeicko Change of Status Heard, Shenita Change of Status McCloud, Travis Change of Status . Norrid, Jeanie Change of Status Scroggins, Joseph W Change of Status Juvenile — TJJD State Aid Bass, Darius Change'of Status Comm Division Grimaldo, Raymond Change of Status Jackson, Carol Change of Status 3 Vol. P9• Yanez, Aaron Juvenile — TJJD State Aid Thomas, Neshae Comm Program Juvenile — TJJD State Aid Pre & Post Bills, Clint A Clark, Savannah McCray, Stafon M Taylor, Ashley Juvenile — TYC Parole Calzada-Sanchez, Sandra Kuder, Nancy J Morales, Paul Approved in Commissioners' Court: 8/25/2020: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) 11VOI. 3 ao pg.jA- Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status 4 Item Coversheet DEPARTMENT: DATE OF COURT MEETING: ITEM: TO: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: ATTACHMENTS: File Name TAC CEU Compliance 2020.pdf BRAZOS COUNTY BRYAN,TEXAS NUMBER: 8/28/2020 Page 1 of 1 Acknowledgement of Continuing Education Compliance per Tax Code 6.231(d) for Kristy Roe, Tax Assessor -Collector, for the period of August 1, 2019 -July 31, 2020. Commissioners Court 08/13/2020 False False $0.00 Description TAC CEU Compliance Tvpe Cover Memo Duane Peters County Judge httns:/Ibrazos_novusagenda_com/AgendaWeb/CoverSheet_asnx?ItemlD=21836 8/20/2020 V Krikeen Roe, CTA, PCC Brazos -Cou.ntyTax -Assesso 300:.K Wm -j Bryan Pk" Bryan, TX 77803 97 -9* -M!44.87 Fajc August` IS.,2020 :Honorable Duane Peters County judge .Br4;z*qs County Judge Peters: Please pjace..acceptanc'e'of the. enc.losed.record of p'o mplianc6 of.cQntinuing education 'for the period of August 1,.26 9 through julY31,,.20'20 on the :next available: Commissioner Court Agenda:; -The -enclosed transcript 'is eviden-c' -of compliance with Texas Rrqperty. lax CodeSection 5.231..,(d):AnA is required to be fi-led..with-Commissioners Couft.. SOR g '� FC TAX ASSESSOR -COLLECTOR < mm ., A $ 41 CONTINUING EDUCATION TRANSCRIPT r 98'206{A'.T Reporting Period: 8/1/2019 - 7/31/2020 Hon. Kristeen Roe ID: 6063 Tax Assessor -Collector Phone: (979) 775-9930 Brazos County Fax: (979) 361-4487 4151 County Park Ct Enrolled Date: 08/01/2007 Bryan, TX 77802-1430 Date Description 08/01/2019 Excess hours carried from 2019 06/15/2019 Central Texas Regional Meeting 08/27/2019 RTBs #002-19, #003-19, and #004-19 09/04/2019 Leadership vs Management 11/13/2019 Special Inventory Taxation 11/14/2019 2019 VG Young School for Tax Assessor -Collectors 11/14/2019 Ethics for County Tax Assessor -Collectors - Taken at VG Young Conference 11/19/2019 Standard Presumptive Value and Fair Market Value Deduction Webinar 02/11/2020 2020 Moving Forward: SB 2 and the County Budget Total Hours for Year: Earned Hours 10.00 3.50 1.00. 3.75 2.00 12.00 0.00 1.00 4.00 37.25 You have met your education requirements for the period 08/01/2019 - 0713112020. You may cavy forward to the next reporting period 10.00 hours. Texas Property Tax Code § 6.231 (a) A county assessor -collector must successfully complete 20 hours of continuing education before each anniversary of the date on which the county assessor -collector takes office. The continuing education must Include at least 10 hours of instruction on laws relating to the assessment and collection of property taxes for a county assessor -collector who assesses or collects property taxes. (d) A county assessor -collector shall file annually a continuing education certificate of completion with the commissioners' court of the county in which the county assessor -collector holds office. Print Date: 07/13/2020 For questions regarding CE hours, please contact the TACA Education Director at education@tacaoftexes.org. Vol F _2)3_(0 Pg• `�