HomeMy WebLinkAbout2020-08-04 10:00AM REGULAR MEETINGBRYAN, TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
015
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON AUGUST 4, 2020 AT 10:00 AM IN THE :1:'r="
COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803'
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag — Commission Aldrich
2. Call for Citizen input and/or concerns
Consider and take action on agenda items 3-16:
3. Approval of donation of 200 Narcan kits from Texas A&M Opioid Task Force to Brazos
County Sheriffs Office and Detention Center. Estimated value is $21,268.00.
4. Request approval to wire transfer $1,544,511.98 to Texas Health and Human Services
Commission (HHSC) for the Uniform Hospital Rate Increase Program implemented by
the Center for Medicare and Medicaid Services (CMS) for qualifying hospitals for
UHRI P PGY4 Advance Part I I I GT.
5. Consider and take action on a possible county bum ban.
6. Approval to reverse the Regular Meeting date of Monday, August 17, 2020 back to
Tuesday, August 18, 2020.
7. Award of RFQ 20-094 Transportation Program Development and Strategic Planning.
The evaluation committee recommends an award to Innovative Transportation
Solutions, Inc.
8. Amendment to Contract #20-146 for name change from Government Payment Services
to Allpaid, Inc. and inclusion of a service fee percentage reduction.
9. Approval of Contract #21-006R Copier Maintenance with Texas Document Solutions.
10. Approval of FY 2021 Title IV -E Child Welfare Service Contracts.
11. Consider and take action on the Wellborn Special Utility District utility permit to install
1,156 feet of 2 inch water line in the right of way of Ranchero Road. Site is located in
Precinct 2.
12. Tax Refund Applications for the following:
Overpayments
• a. Kaira Fellers c/o BVKA Acquisitions Co., LLC - $88.95
• b. Carolyn Hollis - $350.00
• c. Luz Perez & Mabe M. Gonzalez - $7.73
• d. Unisource Real Estate Investments c/o Sultan Mahmood - $6.96
• e. Hector Soto - $8.53
• f. Joe & Shirley Button - $292.42
• g. Miltary Depot, LTD. c/o Louis Smien - $74.51
13. Commissioners Court minutes for the following dates:
• a. July2, 2020 - Workshop Session
• b. July 7, 2020 - Regular Meeting
• c. July 14, 2020 - Regular Meeting
• d. July 16, 2020 - Workshop Session
• e. July 21, 2020 - Regular Meeting
• f. July 28., 2020 - Regular Meeting
• g. July 28, 2020 - Workshop Session
• h. July 30, 2020 - Workshop Session
14. Budget Amendments.
Budget Amendments FY 19/20 44.1 - 44.11
15. Personnel Change of Status.
Personnel Action Forms
16. Payment of Claims.
17. Juvenile Director's report on detention population.
18. Sheriffs report on inmate population.
19. Announcement of interest items and possible future agenda topics.
20. Call for Citizen input and/or concerns
21. Adjourn.
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be'for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
MINUTES
AUGUST 4, 2020
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
August 4, 2020 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Chuck Konderla, Commissioner of Precinct 2;
Nancy Berry, Commissioner of Precinct 3;
1 rma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag — Commission Aldrich
2. Call for Citizen input and/or concerns
There was no citizen's input.
Consider and take action on agenda items 3-16:
3. Approval of donation of 200. Narcan kits from Texas A&M Opioid Task Force to Brazos
County Sheriff's Office and Detention Center. Estimated value is $21,268.00.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
4. Request approval to wire transfer $1,544,511.98 to Texas Health and Human Services
Commission (HHSC) for the Uniform Hospital Rate Increase Program implemented by
the Center for Medicare and Medicaid Services (CMS) for qualifying hospitals for
UHRIP PGY4Advance Part II IGT.
A copy of the affidavit of abstention for Commissioner Konderla is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Abstain: Konderla.
5. Consider and take action on a possible county bum ban.
Jason Ware with Brazos County Emergency Management gave a report on the current
conditions. He said the recent rain has helped and the fire chiefs are in agreement that a
Bum Ban is not needed at this time. Mr. Ware stated the KBDI Drought Index average
is 461, the minimum is 160 and the maximum is 665, which is in few areas of the county.
Motion: Table, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
6. Approval to reverse the Regular Meeting date of Monday, August 17, 2020 back to
Tuesday, August 18, 2020.
The regular meeting of the Commissioners
August 18; 2020 at 10:00 a.m. in Room
building.
Court will be rescheduled back to Tuesday,
106 of the Brazos County Administration
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
7. Award of RFQ 20-094 Transportation Program Development and Strategic Planning.
The evaluation committee recommends an award to Innovative Transportation Solutions,
I nc.
A copy of the tabulation sheet and contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
8. Amendment to Contract #20-146 for name change from Government Payment Services
to Allpaid, Inc. and inclusion of a service fee percentage reduction.
A copy of the amended contract is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich; Berry, Cauley, Konderla,
Vol.
Peters.
9. Approval of Contract #21-006R Copier Maintenance with Texas Document Solutions.
A copy of the service contract is attached.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla,
Peters.
10. Approval of FY 2021 Title IV -E Child Welfare Service Contracts.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0.;Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
11. Consider and take action on the Wellborn Special Utility District utility permit to install
1,156 feet of 2 inch water line in the right of way of Ranchero Road. Site is located in
Precinct 2.
Motion: Approve, Moved by Commissioner Chuck Konderla, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla,
Peters.
12. Tax Refund Applications for the following:
Overpayments
• a. Kaira Fellers c/o BVKA Acquisitions Co., LLC -$88.95
• b. Carolyn Hollis - $350.00
• c. Luz Perez & Mabe M. Gonzalez - $7.73
• d. Unisource Real Estate Investments c/o Sultan Mahmood - $6.96
• e. Hector Soto - $8.53
• f. Joe & Shirley Button - $292.42
• g. Miltary Depot, LTD. c/o Louis Smien - $74.51
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
13. Commissioners Court minutes for the following dates:
• a. July 2, 2020 - Workshop Session
• b. July 7, 2020 - Regular Meeting
• c. July 14, 2020 - Regular Meeting
• d. July 16, 2020 - Workshop Session
• e. July 21, 2020 - Regular Meeting
• f. July 28, 2020 - Regular Meeting
• g. July 28, 2020 - Workshop Session
a
• h. July 30, 2020 - Workshop Session
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
14. Budget Amendments.
Budget Amendments FY 19/20 44.1 - 44.11
44.1 Reallocate funds for Exposition Complex.
44.2 Reallocate funds for the Sheriff's Office.
44.3 Reallocate funds for Agriculture Extension,
44.4 Reallocate funds for District Attorney - Crime Fund.
44.5 Reallocate funds for Brazos Center.
44.6 Transfer funds from Non -Departmental to Exposition Complex.
44.7 Transfer funds from Contingency Fund to Risk Management.
44.8 Transfer funds from Contingency Fund to Risk Management.
44.9 Transfer funds from Contingency Fund to Elections Administrator.
44.10 Reallocate funds for Grant Fund -CARES Act.
44.11 Reallocate funds for Grant Fund- Specialty Court Program.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Chuck Konderla. Other. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
15. Personnel Change of Status.
Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Kondeda, Peters.
16. Payment of Claims.
Claims
8101703 - 8101861
9000326 - 9000357
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Chuck Konderla. Passed. 5-0. Ayes: Aldrich, Berry, Cauley, Konderla, Peters.
17. Juvenile Director's report on detention population.
Juvenile Director Linda Ricketson reported there are 12 juveniles in the detention center,
9 are male and 3 are female, and 25 have electronic monitors. There are 2 new youth in
isolation as per medical protocol. Ms. Ricketson said there are 108 youth in the state
waiting to be transferred to TDCJJ.
18. Sheriff's report on inmate population.
Sheriff Chris Kirk stated there were 562 inmates in jail, 477 inmates are male and 85 are
female, 14 have electronic monitors and 5 are pending for monitors. Sheriff Kirk
reported 44 inmates have tested positive for COVID-19 and are isolated. He explained
that 233 inmates in one of the housing units is quarantined because of 1 positive case.
There are 8 staff members that are positive and 2 are in isolation due to exposure.
Sheriff Kirk also mentioned there is some confusion about recent inmate release. He
said they began releasing those with pre-trial misdemeanor and non-violent cases and
will continue to do so as necessary to control space. Sheriff Kirk said they recently
released 38 under this protocol, saying this is to protect against the spread of the virus in
the jail population.
19. Announcement of interest items and possible future agenda topics.
There were no announcements.
20. Call for Citizen input and/or concerns
There was no citizen's input.
21. Adjourn.
The foregoing minutes of the Commissioners Court Meeting held August 4, 2020 have
been examined and are approved in open Court this 1st day of September 2020, in
Bryan, Brazos County, Texas.
<� V -)E: ���
Duane Peters
County Judge
Chuck Konderla
Commissioner, Precinct 2
Commissioner, Precinct 4
Attest:
Karen McQueen
County Clerk
Steve Aldrich
Commissioner, Precinct 1
37-111
Nancy Berry
Commissioner, Precinct 3
Pg ! of
BRAZOS COUNTY
COMMISSIONER'S COURT
Name
(PLEASE PRINT)
A&t-t-- q je,�
Organization
(PLEASE PRINT)
Vol.
Pg. �U
Pg 2 of
BRAZOS COUNTY
COMMISSIONER'S COURT
y DAY
lots dlo
Name
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Organization
(PLEASE PRINT)
Vol. 31 S Pg. ac,2-
:
BRAZOS COUNTY, TEXAS
ACCEPTANCE OF DONATED/AWARDED PROPERTY
` DONATION OF COUNTY PROPERTY
Date: 7/27/2020
Z✓ Acceptance of Donaied/Awarded Property [—] Donation of County Property
(Awarded property requires signed court documentation)
[]Acceptance of Donated Inmate Property
(Requires signed inmate documentation—NO VALUE ASSESSED)
Item Description: Narcan x 200 Kits
Pleaseprovide all information requested below as applicable'to the' property being accepted or donated. Forms containing any blank
fields will be returned far completion.
-.Make: Model: Year:- SN/VIN #:
Functional Non Functional. Explain ifNon-Functional
Additional.Description/lnfotmation: Texas -A&M - Opiod Task Force, School of Public Health
Estimated Value: $ 21,266.00
m monatea
Check the appropriate account based on j Check the appropriate entity. property
estimated value ofproperty tieing accepted: I donated to:.
Q 61235000.(Dona(ion - Oiher)ri, Government Entity: Brazos County SO
❑ '60I)10006 (No Asset Tae - Under S500) .Organization Name
❑ -67010000 (Minor Property - $$00 - $4999)Other (Due to Statuatory
❑ 80010000 (Capitallimperty - Over•$5000) requirements priorapproval
is requireii by Purchasing: Orkanization,Narne
"Donation — 01hep aecount 61235000 & to be used ONLY for cashleMck funds -da taMd to Brame Cria„ty
1 certify that the above-mentioned item has been donated or awarded 'to Brazos County. This item has been received in :good faith. and upon
approval by Commissioner's Court will become a part of the General Fixed AsseGAccount of Brazos County. The determination ;o acceptor
reject the donation Nvill be made `at the sole discretions of Commissioners Court based upon such things as usefulness,. projected operating,
maintenance and insurance -costs,
Requesting Department: Sheriffs Office - Jail
DepartmcrtName udWzed Signature
Organization Receiving Donated Property:
AuthorizedSignature
roved.by -omniissioncrs .. _. o this 4 day. of
Commissioners Court.Approva
6 gid. 31$ -- pg. 30
7/31/2020
Item Coversheet
BRAZOS COUNTY
BRYANJEXAS
in
DEPARTMENT: Budget Office
NUMBER:
DATE OF COURT MEETING:
8/4/2020
P
ITEM:
Request approval to wire transfer $1,544,511.98 to Texas Health and Human Services
Commission (HHSC) for the Uniform Hospital Rate Increase Program implemented by the
Center for Medicare and Medicaid Services (CMS) for qualifying hospitals for UHRIP PGY4
Advance Part II IGT.
TO:
Commissioners Court
FROM:
Irene Jett
DATE:
07/29/2020
FISCAL IMPACT.
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
SOURCE OF FUNDS:
Local Provider Participation Fund (1600)
Funds must be transferred using the TexNet system as required by HHSC. Set up is due
REQUIREMENTS:
Friday, August 7, 2020 with a settlement date of Monday, August 10, 2020.
ACTION REQUESTED OR
Request review and approval.
ALTERNATIVES:
ATTACHMENTS:
File Name Description Type
MRSA Central PGY4 Advance Part 2 Facilify,Breakout - IGTAllocation Cover Memo
Brazos LPPF for accounting.pdf
AP O
M
ry C4W
Duane Peters Date
County Judge
vol. 131?Pg.(-)(2A
https://brazos.novusagenda.com/agendaweb/CoverSheet.aspx?Item ID=21781 &MeetingI D=1597
W
B,,.s County, Texas
Elmos County I.PPF
UHRIP PGY4 Advance part 11
IGT set up: Friday, August 7, 2020
Settlement Date: Monday, August 10, 2020
Fund 1600
Division, 34000200
0
FILED FOR RECORD
AT
CLOK
AFFIDAVIT
TEXAS LOCAL GOVERNMENT CODE, CHAPTER 171
STATE OF TEXAS
COUNTY OF BRAZOS
BEFORE ME, the undersigned authority, on August 4, 2020 personally appeared
Chuck Konderla , who being duly swom, deposes and says:
1. That he/she has a substantial interest in a business entity or real property. Official action taken by the
Commissioners Court of Brazos County, Texas concerning Agenda Item No. 4 of the Court
Agenda dated _August 4, 2020 described as a wire transfer of $1,544,511.98 to Texas Health & Human Services
Commission for the Uniform Ho= ital Rate Increase Prngram would have a special economic effect on that
business entity or a special economic effect on the value of the real property, that is distinguishable from the effect
on the public.
2. That the substantial interest is (check the following as is appropriate):
() a. Ownership of 10 percent or more of the voting stock or shares of the business entity or either
10 percent or more or $15,000 or more of the fair market value of the business entity; or
() b. Funds received by me from the business entity exceed 10 percent of my gross income for the
previous year; or
() c. An equitable or legal ownership in real property with a fair market value of $2,500 or more; or
() d. A person related in the first degree by. either affinity or consanguinity tome has a substantial
interest as defined above; or
e. other I want to avoid a confli .t of interest
3. That I will abstain from participation in the matter referred to in Item 1 unless authorized by law.
SWORN TO AND SUBSCRIBED BEFORE ME this the�d y of 20n
Notary Public in and for
«^* CANDY GALLEGO The State of Texas
NOTARY PUBLIC STATE OF TEXAS
^ MY COMM. EXP. 01/09/2023
NOTARY. ID 317026-8
Vol. Pg. a 33
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TRANSPORTATION SERVICES CONTRACT
This TRANSPORTATION SERVICES CONTRACT ("Agreement") is entered into by and
between Innovative Transportation Solutions, Inc. ("ITS") a Texas Corporation, and Brazos
County, Texas, ("Brazos County") a Texas political subdivision. ITS is pleased to submit this
proposal to Brazos County ("Client"). ITS proposes the following scope of services and specific
tasks.
I. INTRODUCTION
ITS is a full-service Transportation Engineering Consulting Firm. The Transportation Consultant
team is led by John R. Polster, Sr. who has extensive knowledge in the area of facilitating major
transportation and infrastructure projects through local, state, and federal processes. Claud P.
(Buz) Elsom III, P.E. who has extensive experience in the design and analysis of highway systems,
leads our technical team, offering unmatched resources for critical transportation projects.
H. SCOPE OF SERVICES
As Transportation Consultants, ITS will specifically conduct the following services for Brazos
County:
Task 1 -Strategic Planning and Funding Consultation
ITS shall provide leadership and management on the County's Transportation. Program; assist the
County in identifying its transportation needs and continuously seek out funding sources, both
conventional and innovative, to achieve those goals.
A. Development of Overall Priority and Goals for Transportation Projects
• Assist Brazos County in the analysis of pending surface transportation projects
resulting in the prioritization by the Commissioners Court of said projects within
Brazos County;
• Identify key Brazos County transportation projects for policy level focus;
• Develop overall program and strategic long-range transportation planning goals and
objectives;
• Determine an equitable: County participation based on benefits to accrue by
advancing the project early; and
• Determine ability and willingness of other stakeholders to participate, whether in cash
or in kind, to advance the project.
B. Federal Transportation Policy Development and Implementation
• Monitor the following organizations for possible opportunities and impacts to key
Brazos County projects: U.S. Congress and appropriate Congressional committees,
EVol.-- Pg•-
U.S. Department of Transportation, Federal Highway Administration, Federal Transit
Administration, Federal Railroad Administration, Transportation Safety
Administration, Federal Aviation Administration, U.S. Army Corps of Engineers, and
Environmental Protection Agency;
• Continue efforts toward the authorization of funding for key Brazos County projects;
• Continue efforts toward the appropriation of funds for key Brazos County projects;
• Meet with County Commissioners as needed to update progress and direction; and
• Provide reports and briefings to the Commissioners Court as required.
C. State Transportation Policy Development and Implementation
• Monitor the following organizations for possible opportunities and impacts to key
Brazos County projects: Texas Governor's Office, Texas Legislature and appropriate
legislative committees, Texas Turnpike Authority, Texas Transportation
Commission, Texas Department of Transportation Headquarters Division (Austin),
and Texas Commission on Environmental Quality;
• Continue efforts toward the placement of key Brazos County projects on the STIP
and UTP documents with appropriate funding commitments;
• Continue efforts toward eliminating the barriers to the implementation of key Brazos
County projects to include gaining environmental clearance, acquisition of right-of-
way, development of PS&E, and letting of construction contracts;
• As required and authorized, set up. and attend meetings with key policy makers and
staff members (agencies and elected officials) in Austin, Texas to further efforts at
the state and regional level. These meetings would be attended by selected County
staff members and Commissioners Court members. To minimize travel costs and
schedule impacts, these meetings must be scheduled to maximize the value of the
time invested;
• Follow up with State legislative and agency staff members to facilitate the
implementation of the County's Transportation Program;
• Meet with County Commissioners on a monthly basis to update progress and
direction; and
• Provide reports and briefings as required to the Commissioners Court.
D. Regional Transportation Policy Development and Implementation
• Monitor the following entities for possible opportunities and impacts to key Brazos
County projects: Texas Department of Transportation Bryan District, Bryan/College
Station Metropolitan Planning Organization (BCSMPO), Brazos County RMA, Other
surrounding counties, and Other entities as directed by Brazos County;
• Continue efforts toward the placement of key Brazos County projects on the
BCSMPO TIP and UTP programs with appropriate funding commitments;
N
• Continue efforts toward eliminating the barriers to the implementation of key Brazos
County projects to include gaining environmental clearance, acquisition of right-of-
way, development of PS&E, and letting of construction contracts;
• As required and authorized, set up and attend meetings with key policy makers and
staff members (agencies and elected officials) in various locations within the Brazos
County region to further efforts at the state and regional levels.'These meetings would
be attended by selected County staff members and Commissioners Court members.
To minimize travel costs and schedule impacts, these meetings'must be scheduled to
maximize the value of the time invested;
• Follow up with appropriate agency staff members to implement policy program;
• Meet with County Commissioners as requested to update progress and direction; and
• Provide reports and briefings as required to the Commissioners Court.
Task 2 — General Program Management and Design Management Assistance
ITS will provide general program management of the Transportation Program on behalf of the
County and represent the County in all general and professional activities that are required to
successfully execute this program. These duties will include as a minimum the following items:
General Program Management:
• Develop detailed Program Management Plan (PMP) for the implementation of the
design, procurement and construction phases of the program.
• Attend Commissioners Court meetings and other pertinent County meetings to report
on the current status of the Program;
• Meetings with Court officials and their staff as needed to discuss the Program;
• Attend local, regional, state and federal transportation meetings and events that are of
importance to the Transportation Program;
• Coordinate with TxDOT; BCSMPO; USDOT; USACE; FEMA; EPA; TCEQ and
other regional, state and federal agencies as required to facilitate all aspects of this
Program;
• Determine which projects may be affected by local events or may impact those events
and outline strategies to meet community expectations;
• Monitor and update the overall project schedule throughout the program in
coordination with utilities, real estate, environmental, design consultants,
construction managers, contractors and others that are involved at the program and
individual project levels;
• Review and provide comments on schedules submitted by consultants, contractors
and others for conformance with scheduling requirements and policies, consistency
with project/construction plans and phasing, ability to execute, proper resource
allocation and other schedule -related requirements;
3
Provide any additional management services that may be requested by Brazos County
officials.
Design Management Assistance:
• Providing general management over all aspects of the design process, including direct
participation in periodic design coordination meetings;
• Making recommendations for process improvement;
• Evaluating performance of design consultants;
• Reviewing milestone submittals by design consultants to assure intent of the project
is met, County's best interests are represented and consultant is meeting terms of
their contract;
• Reviewing periodic and the final Opinion of Probable Construction Cost provided by
the design consultants; and
• Reviewing and initial approval all pay requests from design and specialty consultants
to be submitted to the County.
Task 3 — Right -of -Way (ROW) Acquisition Management Assistance
ITS shall provide management assistance in the acquisition of all real estate required to complete
each project within this program unless otherwise stipulated by the County. The Program Manager
will:
• Review real property and easement acquisition needs as they are identified;
Coordinate with real estate agents and title companies to facilitate the expeditious
procurement of the required property or easements; and
Coordinate all required Court approvals for acquisition so that project schedules are
maintained.
Task 4 -Procurement Assistance
ITS shall aid the County in procuring all required consultants and contractors for this Program and
will include:
Assisting the Purchasing Department in developing scope of services and associated
fees for each consulting assignment;
Assisting County staff in the issue and processing of contracts, task orders, and
change orders for consulting services; and
Coordinating design consultants' activities during contractor procurement phase.
Task 5 -Community Outreach/Education Program
ITS shall provide information and educational material to the County for engagement and
involvement of stakeholders through all stages of the projects associated with the Transportation
4
Program. Services include:
• Support of County public outreach efforts with respect to matters associated with the
Transportation Program;
• Coordination of all public meetings related to the Transportation Program; and
• Development of announcements and press releases related to project implementation.
Task 6 — Monthly Statement of Deliverables
ITS shall provide a monthly status report of services requested by Brazos County enumerated by
project and task and subsequent services delivered and completed.
III. COMPENSATION TERMS
In consideration of professional services rendered monthly by ITS, Brazos County agrees to pay
ITS a reasonable and customary annual fee of ONE HUNDRED AND TWENTY THOUSAND
DOLLARS AND 00/100 DOLLARS ($120,000.00) (the "Annual Fee") per year. Brazos County
agrees to pay ITS TEN THOUSAND AND 00/00 DOLLARS ($10,000.00) (the "Monthly
Payment") per month towards the County's annual fee obligation. ITS. shall submit to Brazos
County a monthly statement for professional services rendered. Brazos County shall make the
Monthly Payment, processing the statement in its usual and customary fashion, making all
reasonable efforts to process the monthly payment within thirty (30) business days from Brazos
County's receipt of each monthly payment.
All fees paid pursuant to this Agreement shall be from County budgeted and appropriated funds.
ITS shall submit its monthly invoices to the Brazos County Auditor, at 200 South Texas Avenue,
Suite 218, Bryan, Texas 77803.
IV. EXPENSES
In addition to payment of the Annual Fees, Brazos County understands and agrees to reimburse
ITS for all expenses incurred in connection with the Engagement related to subconsultants and
graphic needs. ITS will seek approval from Commissioners Court for any direct expense prior to
incurring the expense. ITS agrees to provide Brazos County an invoice detailing all Expenses
incurred during the prior period. Brazos County agrees to reimburse ITS for such Expenses in
accordance with County's normal billing processes.
V. TERM
The period of performance under this Agreement shall be for a two year period to commence on
August 1, 2020, and continue through July 31, 2022, with an option to renew for three additional
one-year terms at the discretion -of the County, for a maximum of five years Unless terminated in
accordance with the terms set forth herein, this Agreement shall continue month to month after the
initial term period until renewed by the County. Upon County's exercise ,of its option to renew,
Vol._ Pg. 039
both parties shall agree to a budget amount for the new term. In the event the County does not
exercise its option to renew, this Agreement shall terminate thirty (30) days after receipt by
Consultant of County's written Notice to terminate.
VI. PROVISIONS
Services covered by this authorization shall be performed in accordance with the following
Provisions:
1. AUTHORIZATION TO PROCEED
Signing this form shall be construed as authorization by CLIENT for Innovative
Transportation Solutions ("ITS") to proceed with work, unless otherwise provided for in
the authorization.
2. COST ESTIMATES
Any cost estimates provided. by ITS will be on a basis of experience and judgment, but
since it has no control over market conditions or bidding procedures ITS cannot warrant
that bids or ultimate construction costs will not vary from these cost estimates.
3. PROFESSIONAL STANDARDS
ITS shall be responsible, to the level of competency presently maintained by other
practicing professional engineers in the same type of work in CLIENT'S community, for
the professional and technical soundness, accuracy, and adequacy of all design, drawings,
specifications, and other work and materials furnished under this Authorization. ITS
makes no other warranty, expressed or implied.
4. LEGAL EXPENSES
In the event legal action is brought by CLIENT or ITS against the other to enforce any of
the obligations hereunder or arising out of any dispute concerning the terms and conditions
hereby created, the losing party shall pay the prevailing party such reasonable amounts for
fees, costs, and expenses as may be set by the court.
5. ADDITIONAL SERVICES
Services in addition to those specified in the "Scope" above, will be provided by ITS if
authorized in a separate addendum signed by both parties. Additional services will be paid
for by CLIENT as negotiated. Any agent of the CLIENT who has authorization to request
or authorize work or in any way act on behalf of the CLIENT must sign this agreement or
be appointed by the CLIENT through written notification to ITS. The CLIENT's signature
indicates his / her agreement to pay for changes in the scope of work requested by such an
agent acting on behalf of the CLIENT.
6. NON ASSIGNABLE CONTRACT
Neither party shall assign this contract, except with written consent -of the other party.
C.
7. SEVERABILITY CLAUSE
In case any one or more of the provisions contained in this Agreement shall be held illegal,
the enforceability. of the remaining provisions contained herein shall not be impaired
thereby.
8. CONFLICT OF INTEREST
It is understood that as a consulting firm, ITS works with a variety of clients
throughout the region with a broad scope of interests. Should the occasion arise
where an ITS client has interests that must be brought before the County, ITS will
notify the County so that conflict of interest issues can be resolved.
9. INSURANCE
ITS will maintain insurance coverage throughout the term of this contract and any
subsequent extensions or renewals, meeting or exceeding the minimum limits published in
the RFQ 20-094. These requirements include but are not limited to the following:
a. Commercial general liability with a minimum limit of $1,000,000 per occurrence
b. Automobile liability, owned/non-owned and hired, minimum limit of $ 1,000,000
c. Worker's compensation coverage, minimum statutory limit required
d. Professional liability (E&O), minimum limit of $1,000,000
e. Additional requirements:
- Additional insured on general liability and auto liability to the benefit of
Brazos County
- Waiver of subrogation on all insurance programs including professional
will be endorsed in the favor or Brazos County
- All insurance programs will be endorsed to provide a 30 day notice of
cancellation to the certificate holder
10. ILLNESS OR DISEASE INDEMNIFICATION
ITS assumes all risk for its agents, employees and guests arising out of, or related to,
attendance at events, meetings or other related duties while in the performance of this
contract, related to their exposure to other human beings and/or animals for the spread of
illness or disease, including, but not limited to germs, viruses, bacteria and other infective
or illness causing agents, and shall indemnify, defend and hold Brazos County harmless
for any such exposure.
VII: WITHDRAWAL
Brazos County agrees that ITS shall be entitled to withdraw from the engagement upon failure of
Brazos County to make timely payments as required by the Fee Agreement. Brazos County shall
be entitled to withdraw from the engagement upon thirty (30) days written notice by Brazos County
to ITS. Notices sent pursuant to this term, or any other notices required by the Agreement shall
be sent via facsimile transmission or certified mail to the following addresses:
7
Vol. 31 E) P9.
Brazos County, Texas Innovative Transportation Solutions, Inc.
200 S. Texas Avenue 2701 Valley View Lane
Bryan, TX 77803 Farmers Branch, Texas 75234
VIII. CONCLUSION
ITS looks forward to the opportunity to assist you with your transportation needs. Thank you for
your time and interest in our firm's qualifications. Should you have any questions or comments,
please do not hesitate to contact me or Claud P. (Buz) Elsom III, P.E. at (972) 484-2525.
Brazos County, Te s
By: Dater
Duane Peters, County Judge
Innov
LM
8
Date: �.3 C01 -1y Z49)
va..2�IS Pg.,e-�da'
Z201 Payment Scrtiice;.Iartici nc: '1'X,,Braos County Sheriffs Office, 2p12Fcli17 .
0
attfqpall
--HWA; 21 WEST'
Qty,�`Statd' Zip., BRYA1oT, TX 77803:
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7:
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z
`
Service,'f`Rartacipapt" .and Government payment dlb a,-',, e
wlibaware I
6vA
ieferred to,: crein as
haviin !a-pyWc1pAVoiAo
46268..(--GP$7)-
It
V)UREAS
GPS has as-sene -§upPort9,. 9 GONN f
.-r0l,
f governmental:
entities-tbofhavepayments-bn.their :bd6lf-iad0y. consumers to GPS,
WRER�AS;GPS -azc*6V credf-da-r&...,I and -.d..e*b.ii. po.O carrying the Express', rpss., pj�
g6f
"fc4d A� -e-vis,brands from consumers 0Q..fiAW.ers- aii �I rd.4nsuch
l- - -
aj�'-id , T - .h;cT-
,'and debit card
;QmpE!ms-ev-uA:-PaymdAts-Ofi441fof 90 .h -a�ntK
e.tw- Fi
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,
W.H- -EREASI -" -or-de
r-AbImproxe Participant ancpf
admiiustration, Participant desires -lo-join xhe
-
p"men
-ts *Iji G
support seances '..
. ldhid
T.
Participazit may terminate this t upon 30 days' written eottce fa:GPS;
gzo(ms
.GPS'.will:enal?lg-cpiisnmers`to pay amounts owed to theParrictgant by doing the foliowm:
qs
2FEBR-�'
.0
Vol. pg.
:Q2t)I0; Goverrimieni Payirient Service, Inc: .
= , .2 COS shall act on Panc��pan
2:3
��'}� �ra2as County;Shenfi's.0ffice,'Z0l2Feb1;7
paymemis from comsumers�made:by credtrcards
.,.a.Fd��_�,�tp:�•��=each:;�ftachmeotde'sttiriated_m�
r:aruta z7! --:--- - . -
ebnsiintorsthrough the GPS veli -site: . .
2.4GPS shall be responsible for handlings oll xeversalsr(i a 8ha;gebacks), re presentments, 5uscomer
seruicedo consumers, cPaimssiid any transacdon�d�sputes�associafed tvitfi conswriers use of cards
-wmake pa7ginents to;�0ncctpant.tprough:GP,S.
Z:S. �GPS•'sball tiot.charge,�'arfic�pant for .GPS's basic services or toy parttc�pate m ahe �GovPayNet .
payment Netyyork GPS reserves ahe; iYght to charge Participant for other services or egmpment;;
Fr
sucfi:as custom sofiware develapment,penplieral devices, and:other services and support_as the.=
paities.may agree upon'from#ime;fo'tane:
2.6 ;GPS shallt transmit f'u'nds as `Panc�iparit directs-,tgsat<sfy'consuuicr'payinaut; otiligaiious.. to`
I'sitcpanf,.
2;7GPS-shall,pr6vid6GovPagNet Payment Network administrative support to.•consumers..and to'
Participantthroughatoll free telephaga.help line and theintemcf,
2 8 CiP$::shall p gwide Parttc�pant :with parhp pahon pmceiiures, toll free telephone puri#bexs, ;weti. .
addresses, d promotional and uistfuphong- pia q__-.
to market and <explatn the GovPayTIet,
-- - ...... - • = _ _-- _:: w ti .a,.:..p" cfaff nn<:Knw •to ,access.and,use;and
2: GPS shad be responsible for all federal,;state� and local taxes That riay be mposeii .upon its:
-services.
?Participant'Abljgatons
Parpcipant's continued;paxticipation JA it a GoxPayNet Paymgnt Netwoxka.$ conditioned up..
pthe follouVFng;
3.I Participant understands and agrees that its cooperat►on in progiopng:fuse of, the*,GovPayNct
r _. ---- are.:.. F a�.►;n;aanr aRii.',C.P�}-eriterin0 "onto ;t11i5:
GPSgrcemenfTo T X
co 2012FEB t 7'
1
Vol. 9
AN
bow
TX oo
tshall proved accurate - roue g acid account numbeis to GPS if Pa
depostofi`iudsfromGP.S: F. .
t shall Cooperate wtth:GPS'�n the eveni of an overpayment to refund t
n
'habi to.
J! ormttdO
Vbt- ii thou
:ting nvestigatoa•
,-tq
Participant �epx69e"OOAO1VAlrr Warranties
.94l . . .
51. Pafheipat►t
regulatory
measures necessary for 'ihk 4uOgk
.00
;.2, T1us,Ageieinent is .valid, htnding, and e, apin
accordance .tenth its, farms;:
GPS',-A-gte
vol.
2+110
jjjrhbfit,-I�iytftextt'Service,
:CareyWhrte; Lieutenant:
yBrazos f%,Office.
;Bryan, TX 778P
phone 97%,361-4880
or to such other person.;o� place that the pain
p�b,e re
section shall Udeeni.eU,.
cerved, if set
�
or wrth b.,courser ,,3 , ,�Jfwdnt: 'by
7. ']DJs."TftOrs,.,. id L womooity
t.t.2.
73
7-141:
The sole' -',pur-po8p _ J0.:�_f thWAIV46,
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does -t
-Ahn
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Jhl 0`,:..,,P��-,�7j
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tads and agrees.:Ab4t,,:eP$ 440 no --MPqns
!aficipant well fjiily satisfy any Tisfimorii: obl!p
WWttttee'any particular outcome or I
f-wi -W rttppct
to any= I,
es to Prtrcipaat
Ah
pif
fid OUGRS'- I
based
Ry10ES GPS. LIABILITY
TS TO 'E AMOUNTS TAAT
rt.-'IP,A'NT*BEEN SAUTRORIZED;: THE'
>RIG, ANY NICIDENTAU.."GOODS ..
,
AIVD RELATED.
NA ' �
ABLE BASI5 GPS MADS IVO:
ftt?if 2,1MVIRIMO -TREVOR
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Mbfff
th tlal.�, . W -- ,, - -
WQlo-,G&cfnnlerl A VmPw P,!.,!
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C7P� shall not issue any•press release of mafkc ,any stateciaens to wimonth .t Agreement
ed PIP
neous em San
4.0.. T. -Om"
d conditions
are,"nol;hi "b .61",
161 ThirdPartyBerfdfO S�. '�qPe clanel& 06''..m.
102 . wit This Agreement
may not' e:Assignp.
either
,l
hereto
v�thqu!pWmm enco &y h consent shall notunreasonably
103
Goverm" w
ii*laOP.S.A Mam..—ply
card !�ra"
PP. IP
_
gulations `Maters of
contractual
d s pu,.
enr
be iJ dem
No; Waiver
renunciation
10:G Survival Rights and 'bl dfi6sAhia6fAfii & ve6;
remain h ION
GPS Agreement ZOSCOS...
",T—X.., R A
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Page S, of10`
TBravos County
Shenffs'liffce, 20.12
JCeb17
',QZU10 Go�ernirientYa�ment�en!icex Inc; •- . .
menta Pius t�g=egI►►ent,''fogether y�th its attachnents, 1s the entue agreemcnC
�4 9 CompleCe Agee .
:between' and eicpresscs, the complete' tinderstanding of the parries, superseding all pnoi
agreements,mntfi regard to tiie subject matter )aeresn and tray not be altered; amended or odG
:except m a wntitlg�meocporated fiereto,,nd signed by t)te parties; provted, however,? df GPS
n3ay revise the tecrosLof thisgreemen if required to cotriply with card association riles, iaw or
;regulatipn antLPSprovidesriotice fo.'Pait�c�pantof such;change ..�'heollowing.;fcattaclimentsz
.to tlis.Agreemept:
. •PAAttachment D p.
Atfacliinenf A ;A�tachp M" Qx
TL`i VJTCN2J3S yVi1BREOF, the parties hereto hav_eexecuted flus Agrreement`by their; duly nuthonzed: representatives
nor agents as gfthe date:wntten below, ,
BRA7,OSCGiJNTY GOVT 117fENT"PAYMIIV'E SER�ICE,11!iC
M -
':S�gnature Signature _
Hon Iaua>1eFeters� ' • '1vlaikE, MacKenzie -
:Coumty Judge trhiafExecutrvc Officer �+'
Date: C
DatevZ?lh Z�
I3
tC _ ..
Ae
mp ay
TO
E
SPS AgrCemcnt No T BRAZOSCQSHEItIFGFFIE, 202FEBl'7 . i gage 6 0 10:
vol:
Sifp-rifr
lie TX Brazos Cqunty
-AT-T
wGl'Si`4:greementNo. TX .2
EER
aci c:
Path tAk bh... ...
NI�
3.' �- ,?:SERVI?G�E�IViODES "EQUIPMENT M+�DfiS �`
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19
requested
yfiifi,
Gateway,
'di
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-s=b -dhafi&g.
- k.r: acknowledgment ---,
&.-,jjnd acie
an updated Attac}unenf
. wq&- m%, I I i 44
;GovPayNet Basic '
GPS - n N
T
Vol. Pg.
file -!6f .completed
bi
�Gq,
.4
t
`S'j.P" - � � 9.
payment q'Ente'r.RarticlpaWi
lect
- 'ft' Participant's
b*,P' idt!s Ostem,
ppqm
. es.
'41 --uge PA i0ges 0e.,ji'O .-.p,
ocess :a
pay, m OP.S.-
qn _pspar
4. ig.4ye. PkiidloidesL 'two, --site. to
conclude a: payment tralisCadfidn'
GPS provtston of GovPayNel:Gafe►vay;survtces shall
M
�a PIM
:forregwre 01-1
All terms a�plica6le to .0 gYPUyNet [
V y
fq
• Call the UPS MaWtive...-m -0,1- mw�.-
data
• Have GPS validate pp
agates`data downloaded from Participant:
Ing,
gdl
lingual . I .(1?nglish and b),.: cZ-.Ust6:1mq
by language
;'
G.O.g)�ayNet Ciammked
-0
kne, -,G,P--..S1'maymn or intoagreements
P
ticvet. 00-6 . Ifstbib". sbhitlwwPerces. ,and . , "lepM
qH be
negotiated 4a, Attachment
'T.X ':,Oj '-D -f3
ff!g;;Offibe�2c
--01 2FO�
EgaipmentlVAodes
:Part►ctpant may increase or decrease the Ain .60'.1.
ite py
accepted in Zvi sling by GPS p
'I s shall
'•-
doftibidoxoto-1. any M IPPM.849
dl K ure
y,-qe
action: -
utb" to tbir
,.equtpmq'p.r0.w: . w IQl they are cable attached }eta USB:
port Internet access . `to GP.S >is -required
ascosim Wilk
2
0
-Alge
Vol. 1 Pg.
:TX Braidit ouiity, Shdnfi's Uff ce, 2Q l'2Fe1r17
.02Ql,t);G.Q.t�emment Eayment Seruic'ezfiici .,.
;transaction ptocessmg and rs enabled rsolely ly
-Parnctpant's computers an't�i��k�voiks 1'axtrcipanf is. '' '' • • '- .
'Xesponstble to t�se sWit, it saf~eguaxds 'and practices'
fp lEeep its compo%rs and nefiirArks securc�and
from rualicrotis.soitwaie or
'd Ar GPS s1�a11 not-
1 c held=`hat?fie;• to %tubio nt fQF 'cXposure of.
Part�ciparit's computers =or network to° ;malicroii's
are-.-ot•6ardyvare of any kind:'
GovPayNet'BdilCdll: - : _
13arlt'ir/lnay be .used dor Qasl► bell transactions ani
Mth the Basic service mode only . In addrtiont
will provide Partigipant with walhriioiintea "courtesy "
telephones" in :accor4 O:ivvith'ttie following terms:.
-Any telephones- and penpheral equipment GPS:
:provides is and will.remain the property of GPS l�;ll
Aeleptiones waririg'd cctly into :the GPS ;call cenier
iHhcn the handsetis hoed,.
=}'artciparit.shall be solety..'iesponslile ffor. the
::installation of telephones in; P..articipant's premises,
consisfen`t'with GPS.:instriicuons`.:and us�n� qualifea
:technicians Patic►pant will .use reasonable care _to
;protect telephones fiom. loss,-, thef% damage o. aiy
;2agal`. ei1ctiinUrance:.
'GPS shall prouide telephones and. ;installation .• .
instruchbns at. service
:prou`implementation and `.wlaC .
id�rig any'=replacement or addrtiona .0 Ophoncs >
Ay, shipment, at, GPS's expense to `a location:
:patheigant designates. if Participant elects. to-
_terminate BarlCall 9x' ;Upon; ?termmau`on of ;the
1',g�reemcnt; _`GES will :ceAuue Participant to return. ;
3elephones td :GPS, at GPS'S expense and by
metIioclas GP:speGifi'es.
:Participant may tncrease p-
en. the dumber of
:telephones .-16o dd upon request .n writing to "and,
4ccepteil in ;writing•- >zy oPS: `GPS shall°
com`miitiicatc any shippi' '- - nd .haudliagI-..r educes .
'and costs to Pai4cipant prior fo faking an�7equeste.
:;actign. -
G
Pa�e9 of; • .
PWN
GPSAgrecinentNo .; TX �RAZO'SC(3SHERIFFO'FFYGE, 2Q-1�FEB1�- -
Vol.'
P9.
e.
f P
C UK Se�`ice F�ee�Schedule`for
TX�Brazos'Courity Sheriff's Office, 2012Eeb1T
�201Q Govetnm�i►t Payment Seryi�e;Yuc:
- :. . _ ..
. 7CTACHIVlEI�1 $Cmu S
NQ R OS IDSIE RIFFO 'FICE 2�1, 2FEB17
TXze
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Fee: Schealute 99
Fee Schedule ?bD
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fS�tvoce Fey fob Paym��its �►�a
;
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.
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A;PI ��es _Are N!o'�=RefueaTa�le
Ex r Ginternet paym9n. of bail-reJafed transaction
trVeli.:Payment Trarisact�on Amounf X300 00<
GovayNe# Fie00.=x 0 035} 50
7otal-Payment.._ ,,; ....:....,.....:.,.....:,. ;$310 50.
Tfi fi 0
GPS'rAgreetrieritNo: 'X $RA7ASCOSI RIFFOFFICE, 2Q.-100,17 Pale iQ of 1"Q:,
j
Vol. � P9. asa
Amendment 01, 202OJune24 TX —Brazos County Sheriffs Office, 2012Feb 17
AMENDMENT 01 TO PARTICIPATION AGREEMENT
This Amendment 01 to Participation Agreement ("Amendment") is by and between BRAZOS COUNTY SHERIFF'S
OFFICE ("Participant") and ALLPAID, INC., formerly known as .GOVERNMENT PAYMENT SERVICE.
("GPS") effective February 17, 2012 ("Contract").
FOR GOOD AND VALUABLE CONSIDERATION, the parties agree as follows:
1. Effect of Amendment. This Amendment 01 is entered into pursuant to 10.9 of the Agreement. Terms not
defined in this Amendment shall have the meaning given to them in the Agreement. Terms not amended by
this Amendment 01 shall continue unchanged, in full force and effect.
2. Effective date. Amendment 01 is effective as of the latter date of the parties' signatures.
3. Name of Vendor. Effective October 8, 2019, GPS changed its name to AllPaid, Inc. All references in the
Contract to "Government Payment Services, Inc" are therefore replaced with "AllPaid, Inc." and all
references to "GPS" and replaced with "AllPaid."
4. Address of Vendor. Effective November 15, 2019, GPS changed its principal place of business to 7820
Innovation Blvd, Suite 250, Indianapolis, IN 46278. All references in the Contract to principal place of
business in the Contract are therefore replaced with "7820 Innovation Blvd, Suite 250, Indianapolis, IN
46278.
5. Service Fees. Attachment `B" — Service Fee Schedule—Bail, attached to this Amendment O1 replaces "Fee
Schedules 97/98 Service Fee Schedule for Bail Payments" in the Contract only.
6. Execution. All signed fax or electronically imaged counterparts to this AmendmentO I and the Authorization
below shall be deemed as valid as originals.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement -by their duly authorized representatives
or agents as. of the date written below.
RAZO OUN SHERIFF'S D ARTMENT ALLPAID, INC. dba GO�VPPAYQNET
Title: UUM Buda
Date: '"l
By. Debra E. Dengel
Title: Director, Operations & Customer Support
Date: 07/24/2020
` DighallysignedbyDebraE
Debra E
Dengel '
Den e� Date; 2020.07.2414:02:07
9 -0400
GPS Agreement No.2366: TX-BRAZOSCOSHERIFFOFFICE„2012Feb17—AMENDMENTOI
Vol. I ° pa. 53
GOVPAYNEt
Amendment 01, 2020June24
TX—Brazos County Sheriffs Office, 2012Feb17
ATTACHMENT "B" — SERVICE FEE SCHEDULES
GPS Agreement No. 2366: TX-BRAZOSCOSBERIFFOFFICE, 2012Feb17'— AMENDMENT 01
6.0%
Cardholders posting cash bail may attempt
transactions of up to $50,000.
There is no additional charge for Call CenterlLive Agent
assistance for cash bail postings.
All Service Fees Are Non -Refundable
GPS Agreement No. 2366: TX-BRAZOSCOSHERIFFOFFICE, 2012Feb17 — AMENDMENT O1
Vol. 1 P9•
4480 10 a 612=161
0 LW OT mop
OWT k= nson five
ci�, 167U 27*5;��
BILL TO:
SHIP TO (ifother than Bill To):
Am
May
art
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AUSTWEEROATUB.-7 1. 1.
DESCRIPTION
"Ip YK
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�10 41965
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UMEN 01 .Low K.75pul m2mAto-mrkludo 143"1
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DESCRIPTION
DistricE Attorridy
ffE1'T!K-WEAT1
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SERIAL NO. METER
UNIT PRICE TOTAL
-MX-!M014N'
e -W -14N
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talft Precinct 4
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=0401drj
J
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10 #317.18..
Page 2
Subtotal
Sales Tax
WA
CAN
il
TOTA
;81
AVsli tx-78TtiB- 190QLq 0prrhl3(yd#1D?� ifi12a5'IO,OOTFfvjjSt2.fi32-825 .
'Ei(A Dd:C IME T SQLUfiION rr'>x�T�a2 724F2stlllilaNlatie 500 �$TB-9i&3600(FO)979Tf5yi900
�orttAfotlh TlZ7GNG "78!3', libgarsBfvd 8i7�T8898(FaiQ81792i-3333
1uilrla, i97690'); x$01 IIUc(n6on O ud � 9&%j931r69 4229
.
,Y�gINJI.chargerm 35anAnlonto,.7?f.78R45 'S62Tuojyg rsftiF.getphtsglvdp Oi 1f4OWgOD(FaMi2T,0.6269286
-to4`fX4$49•l':nippKl9 Y '11 99800ifa�iJ@!) 19Q905
Nlfaca lit7p712 'Bj00YVdq kaybtjvp'`254 88145Qd(F,7it}264754 bSSQ
SERVtCEOUPOLV•PLATINUM USERAGREEMW
71`ermehitd Cone�ltlons
',ihiS:Agr�efietiEsiaell'reni8ln in.iulFfoile anit �atfecf;alnfess canc�fea Liyelther• parlyrtrfwriting:�'Ifls ggraement-tray, bB temilttats'aai
Phangert of sny time, by'eith?fpa ► orti itilrt� 30)•dgyt'W" jfennpyge_pustomefs, otifl�a�oq to air alf cher�es, whtr have abctuedr
altallSrtnrhie9nytenrilnallonof•this[,Igreemet�tjtheproraiecf' 1 lo';frenyamauhtprepald�f�ijlerAnded.
2: tUlonttilynd titiirterly t3asa cosYs'are payabfo in atiUaAce based oi►he Copygluinp.taiirc7:grid�speyftictr(iohproV)itec(bft tie r8verse
side of this aereemenl;viltareas•lbe.pircesa.00st;pes opychangesarepayaTtie.lo;the:arrears.
iCe)Ias 96cuinQlrl Sofutidtlt3, tiro .shei] pMn de�rxsp .Qj pff $pijnQ tH.e. rprittactp§tlod ata-pprbprfate tntdrvals. (hum Dons mayb made
+n corijui3cdor with re�ulerQreniergenpysprvtoe' cas_:Inbpections, aswellas all service aps,:shell f(e.madef dUiini notttipl tiiisihess
hours; .
4. •Vexes Rocument Soluffons`,?nr.411l provide par(s,Whi.bbbave .;keen'.-Kroken orwam through-riermaf use•and are nemsefiryyfar sevrldig
;and mpintenance adjustin$nts: Paristiairlegeil byml usp of ramiessness vldl( be charged tolhe cusforoar in accordance with the
17akajoccuinetrtSoldGcns,.Jrro.pstislist pifcs,-F-hctoteeapilve:Drurn ate filclrrded,•e-kaeOW",fer;Glm2esystemaandcalttfdgeWgr
A semos, sfells;prtder lhts AgAss mat wlil ba mads •tiudng normal_buslhasS hours8{'die austQ�reT`g addrQss assha}vn bn:the 1r - _-.. e
'aldd'1•tereof Should the squIpment b9.lrtmed 10 gtpcattonln s m..ore distaritzane, there may be aalrmrf;ase°(n fhe annilaPmaintenanca
°citar})e -. mu(d the equipirlQnt be tncyecJ ot$ 3f flee Qompsny"s atithorl ed serving arae; thls britrpct'shell bra errn(Irated, F3elocaGon:of
Atifpmentts root covered b" th(s ggreament:audwip;be bilied-af the agreed upon;rafe:
8. phis;A,greeoieiitshall_liofdpplytio.t'epeirsm8d9Jredeesary6yaxidenf,inlsuse�abuse,mr�glecf;.the�f„aotvandatienl,�electiicdlpgvuet
faflute, orsiagss, ads of od, ;Mater, ttrraulhgrized suppties�:ardthgr.repatrsmede r(ecessaryTiysbnrice persoiinef attiarltran
ttpgegtTokas Dociardent laotuhollts,lirc4 tiargas.to� repairs.or i2(rlai [qep dge tq Bl@ oreggTitg shall e'boma bylhe Cudd-Mqr..
7:: This AgreamenWoes. not inclade.appftablaWas.Allthmildvied:orlmposedi:now:ochereafter, byany
govemmentalaulftorttyshQtl'be
paJtl+tly io CustgiRer, fn a•Grordatice wj(h the lapv.
:I}, Thls A-gneemenfpovem onlylfia egriipment dpsorltir d:and.dot:s notincludeeny:accessodds.noE pstiid.fhen�n, not doess JilincludefhTrd
paitlr•'adp►oQ_sTev)isQe}tach:a$Urso'uhtrn�tom4afe.ltna.harduvere, co'q,-gpbpx, etc:
9;.'Iiislgrrierriei�iiJdce3ot:Xeltlir3gifstome>?sljeVyb=t probl?it15•.telptedto:or'tforithe�onnaCl�d'n�twc�j��nrer�sre+,Qvuarraitees
orOuarole esregardipg�prof;lampassociated-t ti'IhenpeMUM oftheCustomWa:so%vare:gfgperatfntr1watertis.Texa'soocrirner-
�oluliane, Irtc. jk1Q abk4e helq respetnsibl'e t'ar,-a�iy dor�gi titrta p@ thp.bllerd's locetian.
71rts.} ieemdnt j ilpt'fi hsiaia6(a liy llg 4til3tibri�ei, dxr,ePt vW�li ltrd ehirittgo odh5ei�liAY`fbxugA56 Oc
t,!h(1gseliepl,irtcliides etil fongrarid.iieveloporti"sed biid>3r lib[tdl use, rjbles otlietwise tjbtrid:.Fldivever, [t'do�s jlax irtiude excess
usage atfributabre to 1heR; imisuse orsky:'cbp 9:,
1.2. _ ,wr .
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tf@�l$itQn cfTglCasl fbCyfftpOt Siilutlgr�¢, Irtc, at�tiedd
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15 ToatDocarrrent'Splu}tons,.ina,obuldsetupand •conflggre,atotalof5statlansatthetiitiedttheXrlitial'saleinStallatton:JitldfKcn's
cTtargesv�1lfbe:kitl@d at theptehdar- IjoUdytate7ora.61nlrn0mpfone, 6o4rforeach-additiopa(mmitsT46narcomputer-upgrader
�ha(di�vare;'hat4Y:c')rive, •CP.LI, opeYatfngsysfemabttu4rareie6arrge elmy
;;";';, TEXAS ANNUAL FFATA CERTIFICATION N502 FORM -4734
t ,v Department of Family DECEMBER 2019
and Protective Services
The Federal Funding Accountability and Transparency Act (FFATA) annual certification enumerated below represent material facts upon
which DFPS relies when reporting information to the federal government required under federal law. If the Department later determines
that the subrecipient knowingly rendered an erroneous certification, DFPS may pursue all available remedies in accordance with Texas and
U.S. law. Signor further agrees that it will provide immediate written notice to DFPS if at any time Signor learns that any of the
certifications provided for below were erroneous when submitted or have since become erroneous by reason of changed circumstances. !f
the sianotory cannot certify all of the statements contained in this section, sianatory must Provide written notice to DFPS detailina
which of the below statements it cannot certify and why.
Enter your organization's Dun & Bradstreet (D&B) DUNS Numberf0529so1_r
Enter the parent DUNS Number, if applicable:,
Did your organization have gross income, from all sources, of less than $300,000 in your previous tax year?
Yes 1-1 No � N/A F� (if entity does not generate income)
If your answer is Yes, skip Parts A, B, C, and D and complete Part E.
If your answer is No or N/A, complete Parts A and B.
PART A. Certification Regarding % of Annual Gross from Federal Awards
Did your organization receive 80% or more of its annual gross income from federal awards in the previous tax
year?
Yes No
PART B. Certification Regarding Amount of Annual Gross from Federal Awards
Did your organization receive $25 million or more in annual gross income from federal awards in the previous
tax year?
Yes F No I
If your answer is Yes to both A and B, you must complete Part C.
If your answer is No to either A or B, skip Parts C and D, and complete Part E.
t'AKI L. Lerurlcaiion Kegarafng rupuc Access to compensation Intormation
Does the public have access to information about the compensation [17 CFR 229.402(c)(2)] of the senior
executives (e.g., officers, managing partners, or any other employees in management positions) in your
business or organization (including parent organization, all branches, and all affiliates worldwide) through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a),
78o(d)) or section 6104 of the Internal Revenue Code of 19867
Yes No F—] N/A � (if entity reports through some other means, state how: )
If your answer is Yes, skip Part D and complete PartE.
If your answer is No, you must provide compensation information to DFPS for FFATA reporting in Part D.
If N/A, you may still be required to supply compensation information pending DFPS or federal awarding
agency approval. Skip Part D until requested by DFPS to supply compensation information and proceed to
complete Part E.
1of3
Vol. 1 Pg.
°FPSyr.. TEXAS ANNUAL FFATA CERTIFICATION FORM4734
v v- Department of Family
and Protective Services DECEMBER 2019
PART D. Certification Regarding Executive Compensation
The Names and Total Compensation of the top five (5) executives if:
• More than 80% of annual gross revenues from the Federal government,
• Those revenues are greater than $25M annually, and
• Compensation information is not already available through reporting to the SEC.
Subrecipient Executive Names Total Compensation
�r-� 4-.`^ ��`"'--""'r'w�Ts tfi"I•--; `�`�'�x,,.: '�-*m"""�,. - .i. r'n, �T""�'-�--`35*-rs��„=` �'"' F.-�
`� W r.,,, 4
�.. y t» `F- aF r-'''£�E...
<..�-:v...�,:_.�` aMETE
:i
Fy Ps S 3�d3sy'7757—l'-UP. ' k :�.
F:. h""Rh`'�'_:
Rl-si.,-ter..
r1`-7.77 ,r, ...
:"s'`.,.a;�.c.....a.=_.:._•-a;•.r_u,.��-C.,.�`....._.,..�.w..:;"..., _._._._. ...�...t =.� - _.<i,az=a•�.�4s:s
PART E. General FFATA Certification
As the duly authorized representative (Signatory) of the subrecipient named below, I hereby certify
that the responses that I have provided to the questions in this certification form are true, complete
and correct to the best of my knowledge.
Printed Name of Authorized Representative
Title of Authorized Representative
Legal Name of subrecipient
Principal Place of Performance (POP) (aty, coumy)
POP Congressional District
of Authorized Representative
Date
Agency Account ID Number
State 9 -Character Zip Code rzp.4)
2of3
Vol.
L�ners�j TEXAS N502
ANNUAL FFATA CERTIFICATION FORM -4734
v � Department of Family DECEMBER 2019
and Protective Services
-1111
CONTRACT"119W14 ft
•• •
Name
Melarneratt
DivisionPurchaseclCUentSecvices{GPSt?�
E
Region
r�
Phone
51292
Email
NONE-Pratt@cffjssstatetX
e
=F k #7,071Z .
Date form received$*
x
CONTRACT INFORMATION
Contract Number
11HSo0028500004 h z;WN
Fiscal Year
Federal Funding Agency
19S Department oEfealth and Human 8ernces hh
CFDA # (s)
Award No./FAIN9
*f41Tx-s�
.
Contract Start Date
w
10/1/2018 a. £ Contract End Date9/3t)f2425' N
FY Contract Amount
sSga►3 4 5 3�
SCOR Subject
�eneratoodsfor.SerncesrF �-
zfi
SCOR Purpose
;DFPsFitte t1� E {Cfitd Wf elferFtnanciat} Fandaedservices
3of3
vol. 3l pg. ,p U C)
Texas Department of Family Budget for Title ME K909 -Form 2030CWFVE
and Protective Services July 29, 2019
County Child Welfare Services Contract
Noto• Please refer to Tide IV -13 Finance Handbook for detailed wablo egensaa documentation requirements etc
htto:flwww.dfbe aWc tx uslhsndlmoks/Tille IVR County/dofauldso
VOL Pg.r��Q1
Counfy: :.;°'s;`°;Brazos
Agencn A ID:'.;'::'
y count c ......................... . . 9. 3................. _.._.
O
Budget Effective ate ::-:�:::'°:........ J. ..............
-_���,• � ter_= = ,� �=� ��....-:- :::-��•..:":=.=: =°- ��3ti��e�:'�b��� ,�=•'-= �= -� ===' -_ =_�;
�
_
AA. Direct Personnel Salaries $0.00 $0.00
$0.00
A.2. Direct Personnel Fringe Benefits $0.00 $0.00
$0.00
A.3. Direct Personnel Travel $0.00 $0.00
$0.00
A.4. Direct Materials and Supplies $0.00 $0.00
$0.00
A.S. Direct Equipment $0.00 $0.00
$0.00
A.6. Direct Other Costs $200.00 $12.91
$187.09
Total Administration $200.00 $12.91
$987.09
MOi1-
_ -$4,500.00 T
l
B.1. Title IV -E Training (75%)- $435:81
$4,064.19
B.2. Title IV -E Fostering Connections Training 75%) $0.00 $0.00
$0.00
B.3. Non -Title IV -E Training 50%) $0.00 $0:00
$0.00
Total Training $4,500.00 $435.81
$4,064.19
KIM---$23,100.00 -
�j
Total SFCM $14,065.59
$9,034.41
.ff-�-Jl: i�'.°.�i��f� �f�p�ivable-=. ` ��=== -�-:. -s.-�� � •=.= � =•-=--
�--
Indirect Cost Base `::;;;?:i? ;>;:1;;;::`.::;:< $0.00 $DAO
$0.00
$27,800.00 $14,514.32
$13,285.68
*Estimated Federal Reimbursement for expenses based on Eligible Population Rate (EPR) during 2nd
quarter of the preceding fiscal year:
Actual reimbursement will be based on EPR In effect for the county during the month in which expenses were
Incurred.
* Estimated Federal Reimbursement for Supplemental Foster Care Maintenance expenses based on-
_
Federal Medicaid Assistance Percentage (FMAP) rate in effect during preceding fiscal year:. -
-
Actual reimbursement will be based on FMAP rate in effect at the time reimbursement is made to contractor.
Indirect Cast Rate, '-afiptivib.l attach.a copy of the approved Certificate of Indirect Costs):
-
ontractor. Certification -
Date'
Signatu
- - ,.,,:.�u>-•.-�,r�'i�:':;a'`.�>:";��Cs-=:-`is`''-;`;.;.:.:��:'.;
Printed Name & Title
Noto• Please refer to Tide IV -13 Finance Handbook for detailed wablo egensaa documentation requirements etc
htto:flwww.dfbe aWc tx uslhsndlmoks/Tille IVR County/dofauldso
VOL Pg.r��Q1
Texas Department of Family Budget for Title IV -E K909 -Form 2030CWIVE
and Protective Services July 24, 2018
County Child Welfare Services Contract
Admirlistratton z
A.6 Direct Other:Ci
County: Brazos County (CWS)
Agency Account ID: 24727993
Budge f Effective Date: 10/1/20-9/30/21
�
Anttc�pated Federal
-
Other COst§
Estimated
Reimbursement
Anticipated County
(desCnption}:
Total Expense•
s (estunated E
Match
i
Birth Certificates
$200:00
$12.91
$187.09
$0.00
$0.00
..
$0.00
$0.00
-
$0.00
$0.00
$0.00
$0.00
Total Direct Other Costs
$200.00
$12.91
$187.09
* estimated total cost for Title ME related activities
Texas Department of Family Budget for Title IV -E K909 -Form 2030CWIVE
and Protective Services July 24, 2018
County Child Welfare Services Contract
f_ �, B Training r "�
County: Brazos County (CWS)
Agency Account /D: 24727993
Budget Effective Date: 10/1120-9130/21
&
Anticipated
✓f!
Registration•
Lodging
Meats '
Trans ortation
�„
Number of
Estimated ,
Federal
' Training r
(Descnptlon and Title)
.; (amount
o
(amount
allocable to
(amount
allocable to
(a ount
allocable toCounty
Subtotal
Employees
Total
Artticlpated
Reimbursement r
Match
al�ocabla
Title IV E);
Title iV E)
Title IV E)
Title IV E)
Attending
Expense
{esbmated EPR
NOTE: Form 9321 Training Expense Documentation Form must be submitted to DFPS for review/approval by Federal Funds prior to
training.
Crimes -Against Children $500.00 =. $650.00 $250.00 $350.00 $1,750.00 2
$3,500.00
$338.97
$3,161.03
Ev'ey-Victim Every Tirne,.0 $40:00 :- $40.00 .25
$1,000.00
$96.85
$903.15
77
$0.00
$0.00
$0.00
,$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00 ,. =
$0.00
$0.00
$0.00
$0.00.
$0.00
$0.00
$0.00
Total Training
$4,500,00
$435.81
$4,064.19
' estimated amount allocable to Title ME
Note' Plead refer to Title IV -E Finance Handlawk fpr detailed information mainline allmwtble exogmes, documcgtation mmiremmu etc.. IVE Ci untyA lefaull iso
Texas Department of Family Budget for Title IV -E K909 -Form 2030CWIVE
and Protective Services July 24, 2018
County Child Welfare Services Contract
C Supplemental Foster Care Maintenance (SFCM)
:,.
County: Brazos County (CWS)
Agency Account ID: 24727993
Budget Effective Date: 10/1/20-9/30/21
Other Costs
Estimated
AnUctpated Federal
Anticipated County
(descnptton}
Totai Experi'se*
Reimb rsement
'iijestimated-FIVIAP)
Match
Allowances
$0.00
$0.00
Clothing
$20,000.00
$12,178.00
$7,822.00
Daycare
—$1,000.00
$608.90
$391.10
Gifts
$500.00
$304.45
$195.55
Graduation Expenses
$250.00
$152.23
$97.78
Personal Items
$1,000.00
$608.90
$391.10
School Supplies
$100.00
$60.89
$39.11
Reasonable Child Specific Travel
$250.00
$152.231
$97.78
Total Direct Other Costs
$23,100.00
$14,065.59
$9,034.41
* estimated total cost for Title IV -E related activities
Texas Department of Family Budget for Title ME K909 -Form 203OGWIVE
and Protective Services July 24, 2018
County Child Welfare Services Contract
ud
B
atir'
pet�.N ative?'.;s,
i r i
County. Brazos County (CWS)
Agency Account ID: 24727993
Budget Effective Date: 10/1/20-9/30/21
Clearly describe each expense to be incurred and billed to this contract. Refer to Title ME Finance Handbook for
detailed information regarding allowable expenses, documentation requirements, etc.
hftp://www.dfps.state.tx.us/handbooks/Title—IVE—County/default.asp
A. Administration
A.1. Direct Personnel Salaries
A.2. Direct Personnel Fringe Benefits
Birth Certificates for IV -E eligible children.
B. Training
B.1. Title IV -E Training (75%)
Conferences for DFPS staff to attend
C. Supplemental Foster Care Maintenance (SFCM)
Allowable expenses. directly relat6d.to the IV -E eligible children to include clothing, personal items; -sphod
items, day care, or travel for children
D. Indirect Costs (if applicable)
voi. -3 1'6 pg.
APPLICATION FOR WATER UTILITY PERMIT
DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Pursuant to the Texas Utility Code, Section 181.024, comes now Wellborn SUD [company
name], hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact business
in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the
right to lay, construct, maintain, repair and/or operate a water line facility under, over, across and/or along certain
County Roads as shown on drawings and diagrams attached hereto and said location described as follows:
Facility to Cross Road
Length of TYPE OF CONSTRUCTION
Road Name & Block Number Crossing (CHECK ONE)
Bored Jacked Driven Cased
Facilitv to Parallel County Road Within Riaht-O Way
Road Name and Block
Number From To D th Distance
Ranchero Road 30038'19.17"N 30038' l 1.41"N 36" 1,156'
96017'21.77"W 96017'30.45"W
CONSTRUCTION TYPE
2" Diameter .10" Wall Thickness
Material Specification PVC Casing
Maximum Operation Pressure 200 PSI
The location and description of the proposed installation and appurtenances must be fully shown on the attached
detailed drawings.
The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and
shall complete said construction /work within 15 working days. (COMPANY MUST FILL Il). If such
construction is not begun by the 601 day, Company will be required to apply for a new permit.
Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial
and underground, and the filing of this application is prima facie evidence that the proposed installation will not
conflict with any existing utility.
A copy of this permit shall be kept at the job site any time work is being performed.
It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon
public property pursuant to this permit shall not operate to create or vest any property right in said holder.
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's
right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk
of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or
expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights
and privileges.
voi. �3)8 3—Wo
Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated
representative.
Approval of County Engineer's Office may take as long as two weeks after complete application is received.
Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of
said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION
REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated
herein for reference.
In the event Company falls to obtain a pernrll prior to the installation or does not Install atlitdes Lt compliance with
Installation regtdrenrents set forili herein (i.e. depth, location, etc), Company assumes all financlal responsiblllty for
damages and/or destruction ofllnes, cables, etc. based upon Itsfailure to comply Wfli Brazos County requirements
F
Applicant agrees that if Brazos County demonstrates a vlolarlon of lite terns of this pollcy, Applicant stipulates 111at
requisites for Injunctive relief exist and that Brazos Coanly Is endtied to relief enjoining any conduct by applicant
ivhfelt Is contrary to the policies
This permit Is a revocable permit, Brazos County reserves the r1g1d to revoke this penial[ at any tine, Int lite sole
discretion of Brazos County, for interests of public Itealth, salkty or we fare, or for failure to repair any damages
upon demand, or for any other reason deemed st fficlent by Brazos County.
Int the event Compatry falls to comply 11,1[11 any or all of tine requirements as set for/h herein, lite Cotntty ntay take
such action as It deems appropriate to coiupel compliance. T1te Cotntty Engineer further retains Me rlgltt to revoke
MIsPermll by verbal not fcadon to lite ApplicanUConpany.
Failure to obtain flits perntll and/or notify the County Engineer's Office within 24 hotirs of beginning constractionr
shall constitute grounds for job slttildo iv►t.
By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees
to the conditions/provisions included in this permit.
Wellborn SUD
Company Name
Stephen Cast
B
Signature
General Manaeer
Title
P.O. Box 250
Address
Wellborn Tx 77881
City State Zip
979-690-9799
Telephone Number
iulia(a.wellbornsud.com
Email:
Vol. -alb 2Lfl-1
WATER UTILITY APPROVAL
Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by
accompanying drawings and notice dated -7 —2F .1Z except as noted below:
(MonthlDayNear)
EXCEPTIONS:
�r Brazos County Engineer
Rs 1
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. . . . . . . . . .
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I
BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General ReauM ments
1. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of
BMPs) to minimize erosion and sedimentation resulting from the proposed installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property
shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or
appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior
occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is
determined that inconvenience to the public exists, then the County Engineer will decide whether such
project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Requirements
1. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic
Control Devices (TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices, as
may be necessary, in order to safely conduct the public through the project area. Company shall provide
flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute
a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of
Way for future installation shall be placed at the back of the Right of Way. Exceptions maybe approved
by the County Engineer.
C. Traffic Control Plan
1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic
control measures pursuant to the TMUTCD;
b. If construction is within ten (10) feet of the roadway; or
c. Any work performed in the road right-of-way;
2. Plan must be attached to the permit and kept at the job site anytime work is being performed.
3. Plan must set forth the time of completion for the job.
D. Design Standards
1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation
and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code,
Section 181.015.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved to the
appropriate location at the company's expense. Exceptions may be approved by the County Engineer.
3. All underground installations shall (these are minimum depths — utility may place deeper):
a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement;
b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured
from top of bank to top of bank;
c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For
high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of
less than 60 feet.
4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shalt be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured from
back of right-of-way).
Power — 0 to 2 feet, nominally 1'
Phone — 2 to 4 feet, nominally 3'
Gas — 4 to 6 feet, nominally 5'
Cable -6 to 8 feet, nominally 7'
6. Utilities with less than 60 feet right-of4ay in all new developments shall install the utility in a similar
manner as referenced in No. 3 above; however, the County Engineer or its designated representative will
provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400.'
if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing # the annular space between pipe and casing and
soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting
operations and have the opportunity to have an inspector on site to observe pressure grouting
operations;
Vol. 31 Pg. ala
c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints.
9. Bore Pits:
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.
c, pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from
the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil
pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to protect
pavement integrity;
f, based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed
during a rainy period or at other times where excess water cannot be prevented from entering the
trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized
material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the
County Engineer or his representatives.
f. no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event
Company damages the slope, shoulder or any other portion of the right-of-way, Company will be
responsible for repairing the damage and replacing the right-of-way to the condition it was prior to
commencing construction.
12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County
road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or
repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event
all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided
meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and/or repair -requires Company to remove; cut or
jeopardize any section of the road_(asphalt, cement, road base, etc.), Company will be required to provide
a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by
the County Engineer.
14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emereency work
1. In the event Company is required to perform emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company
Vol. Pg. a'13
shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the
County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of
Way and traffic safety controls used.
F. Repairs to existing facilities
1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the
soil, shall not be performed until plans describing such maintenance and/or repair have been approved by
the County Engineer or its designated representative and a permit has been obtained.
G. Relocation of utilities
1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement,
alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other
facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated
thereon, as required by the County Engineer within a reasonable time as determined by the County
Engineer and Utility Company, and at the expense of the Utility Company.
H. HAP -1i Pressure Pipelines
1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non -controlled access installations, should contain the following additional
information in the description of the permit.
-diameter
-wall thickness
-material specification
-minimum yield strength
-maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied
for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed
by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Type of Pipeline (below deepest ditch grade) Special Requirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum.
5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of -
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel to a County Road.
6. Natural Gas Distribution is a line that serves the final customer.
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2019-2020 BUDGET YEAR
NO. 19/20 44.1— 44.11
On this the 4th day of August 2020 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich,. Commissioner, Precinct 1
C. Chuck Konderla, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 4th day of August 2020 the Court heard and approved a budget amendment(s)
for the 2019-2020 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 10 September 2019, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 4th day of August 2020.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 - 44.1
8/412020
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Exposition Center Sal -my and Wages 30,000.00
General Fund Exposition Center Contractual Services 30,000.00
Exposition Center
Reallocation of funds to the appropriate de artmenes account to cover for temporary labor due to not having ]ail Crew to assi tat the Ex
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FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase
Decrease
01000
36000100
51640000
CR
Hourly - Temporary
30,000.00
01000
36000100
71030000
DR
Employment Services
30,000.00
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 19/20 - 44.2
Rtntgn2n
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Sheriff Administration Departmental Support 2959.55
General Fund Sheriff Administration Minor Ac uisitions 2,959.55
Sheriff Administration
Reallocation of funds to the appropriate department's account to cover the purchase of vehicle a ui ment for Unit 97049 that was approved for FY 20.
F
=Oepartrnent Ap royal
.:.
ortceouiiu .Ed
oses,On k1y
# r s$Wll�tMk„a =s
FUND
DIV
ACCT
DR/CR ACCOUNT NAME Increase
Decrease
01000
28000100
61801000
CR Travel
2,959.55
01000
28000100
67890000
DR Vehicle Equipment 2.959.55
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 - 44.3
RiAm7n
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Azriculture Extension Contractual Services 1.576.00
General Fund Agniculture Extension Departmental Support 1,576.00
County Agriculture Extension
Reallocation of itmds to the appropriate de artmenfs account to purchase computer upgrades.
De_'parttnent,Ap .rova„.t.,Dater„_,
+
Gqunt0gdge Approval
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Mn'!
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
01000
37000100
71502000
CR
Rental - Facility
1,576.00
01000
37000100
.60500000
DR
Equipment & IT Enhancement
1,576.00
Eol �L-- gig
. a79
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19/20 - 44.4
Rtar2n2n
FUND DEPARTMENT
DIVISION CATEGORY DESCRIPTION Increase Decrease
DA Crime Fund District Attorney
DA Crime Fund Departmental Support 7,000.00
DA Crime Fund District Attorney
DA Crime Fund Contractual Services 7.000.00
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME Increase Decrease
34000
19200100
61130000
CR
Contingenc • 7.000.00
34000
19200100
71025000
DR
Contract Services 7,000.00
e'
District Attornec Crime Fund
r
Reallocation of funds to the appropriate dcpartmenfs
Services.
account to cover the cost of data interpretation. research analysis. and statistical services provided by Capstone Behavioral Health
nbo,
�'-s>. i �.t ��i� r �..L �+ t� is �'-tC'•
,Department A roval' _,
Tilt 11
ao�inty Judge 7-1
' Date
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME Increase Decrease
34000
19200100
61130000
CR
Contingenc • 7.000.00
34000
19200100
71025000
DR
Contract Services 7,000.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19/20 - 44.5 '
nnp,
PAW'. 20�
;Department A
C
4.
FUND
DIV
ACCT
DRICR
ACCOUNT NAME Increase Decrease
01000
36500100
60500000
CR
Equipment &- IT Enhancement 548.08
01000
36500100
65550000
DR
Radio Maintenance 548.08
C
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19/20 - 44.6
n
,D t
N
!C6 -un
FUND DIV ACCT
DR/CR
ACCOUNT NAME Increase Decrease
01000 11000500 67203000
CR
Nillnor Computer Hardware 924.64
01000 36000100 67670000
DR
Printers 924.64
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19/20.44.7
RreMr»n
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners' Court Contingency Departmental Support 9,000.00
General Fund Risk Management Repairs & MainL 9,000.00
Commissioners' Court and Risk Nlanagement
Reallocation of funds to tie appropriate department's account to cover for deductible on the remainder vehicles that have hail damage to have repairs completed by the end of FY 20.
Department:Ap
;County Judge APProv_al .„_.._... Date..,
For-rlccounFFn P oscv
0@y-;-
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
01000
11001500
61130000
CR
Contingency
9,000.00
01000
12500100
63010000
DR
Accident and Claims
9,000.00
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 19120 - 44.8
arenngn
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners' Court Contingency Dp nrtmental Support 8.500.00
General Fund Risk Manamment Contractual Services 8.500.00
r
Commissioners' Court and Risk Management
Reallocation of funds to the appropriate department's account to cover the cost of a consultant to help with internal Emergency Operation Plan,Condnui Plans.
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FUND DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
01000 11001500
61130000
CR
Contingency
8,500.00
01000 12500100
71025000
DR
Contract Services
8,500.00
Vol. ; pgi� •
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19/20 - 44.9
81d12n2n
FUND DEPARTMENT DIVISION
CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners Court Contingency
Departmental Support 22.309.00
General Fund Elections Administrator
Election Cost 14.690.00
General Fund Elections Administrator
Benefits 7.619.00
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
01000
11001500
61130000
CR
Contingency
22,309.00
01000
11210020
52700000
DR
Election Workers
14,690.00
01000
11210020
53100000
DR
Social Security
7,619.00
Commissioners' Court and Elections Administrator
Reallocation of funds to the appropriate department's account to cover the payroll
for election workers from June 23, 2020 - July 10. 2020.
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_?130!2029;
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e admen Approval
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,mai_ iress`r °?
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
01000
11001500
61130000
CR
Contingency
22,309.00
01000
11210020
52700000
DR
Election Workers
14,690.00
01000
11210020
53100000
DR
Social Security
7,619.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 - 44.10
RrennJn
FUND DEPARTMENT
DIVISION CATEGORY DESCRIPTION Increase Decrease
Grant Fund CARES Act
Departmental Su on 14,131.00
Grant Fund CARES Act
Election Cost 13,200.00
Grant Fund CARES Act
Benefits 931.00
FUND
DIV
ACCT
DR1CR
ACCOUNT NAME
Increase Decrease
30000
212200
61130000
CR
Contin enev
14.131.00
30000
212200
52700000
DR
Election 1Vorkm
13.200.00
30000
212200
53100000
DR
Social Security
931.00
CARES Act Grant- tL4VA
Reallocation of funds to the appropriate department's account to cover the payroll for election workers From June 23, 2020 - July 10. 2020.
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t;
:D' entA rover, , ,dater
County JudgeAppr65al_. Date
FOY,.*,ccoennnk.l'u
FUND
DIV
ACCT
DR1CR
ACCOUNT NAME
Increase Decrease
30000
212200
61130000
CR
Contin enev
14.131.00
30000
212200
52700000
DR
Election 1Vorkm
13.200.00
30000
212200
53100000
DR
Social Security
931.00
, I o l . • P ;i' . • (r♦ D
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 - 44.11
Rtenn2n
FUND DEPARTMENT DIVISION
CATEGORY DESCRIPTION Increase Decrease
Grant Fund Specialty Court Program
Contractual Services 5.332 28
Grant Fund Specialty Court Progrm
Professional Services 8.300.00
Grant Fund Specialty Court Program
Salary and Wages 13,632.28
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
30000
556300
71025000
CR
Contract services
5.332 28
30000
556300
72157000
CR
Counseling Services
6,800.00
30000
556300
72590000
CR
Professional Fees - Other
1,500.00
3000
556300
51610000
DR
Hourly Staff
13,63228
Specialty Court Program - Grant
Reallocation of funds to the appropriate department's account to cover payroll
for the remainder of FY 20.
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Aate.�._._.._u __.., .__ _.: X71302020;
Q partmerit Appro n,Date
.;
Date
!For deet dt6fil' Eiiir""o3ess
x . r? s :_ . ?t c� ? $
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
30000
556300
71025000
CR
Contract services
5.332 28
30000
556300
72157000
CR
Counseling Services
6,800.00
30000
556300
72590000
CR
Professional Fees - Other
1,500.00
3000
556300
51610000
DR
Hourly Staff
13,63228
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date:08/04/2020
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Brazos Center
Sheriff's Office -Detention
Sheriff's Office -Jail
Pollock, Rhonda
Shepley, Arthur
McGovern, Ronald
Approved in Commissioners' Court: 08/04/2020:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Separation
Separation
Separation