HomeMy WebLinkAbout2020-05-19 10:00AM REGULAR MEETING=E
BRAZOS COUNTY
BRYAN, TEXAS
AIll. 3Li
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON MAY 19, 2020 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803
THE PUBLIC MAY WATCH THE MEETING LIVE AT
FACEBOOK.COWBRAZOSCOUNTYTX. CITIZENS THAT WANT TO
SPEAK DURING THE MEETING MUST EMAIL
PUBLICINPUT BRAZOSCOUNTYTX.GOV BY 9 AM ON TUESDAY,
LISTING THE AGENDA ITEM YOU WANT TO ADDRESS BEFORE
RECEIVING THE ZOOM MEETING INVITATION.
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag — Commissioner Cauley
2. Call for Citizen input and/or concerns
Consider and take action on agenda items 3-9:
3. Approval ofthe following Job Descriptions:
• a) Part -Time Transcriptionist (Class Code 8110) for Records Management
4. Renewal of Bid #20-128R for Hot Mix Asphalts with Knife River.
5. Approval of the Treasurer's Report for March 2020 and Q/E 3/31/20.
6. Tax Refund Applications for the following:
• a. Enterprise Holdings -Overpayment $10.00
• b. Julia Vessalpour - Overpayment $119.93
• c. Ellen Russell -Overpayment $45.92
• d. Frontier Title Company -WH LLC -Overpayment $553.53
Vol- P", _C'*)qQ
7. Budget Amendments.
Budget Amendments FY 19/20 33.1 - 33.4
8. Personnel Change of Status.
Personnel Action Forms
9. Payment of Claims.
10. Juvenile Director's report on detention population.
11. Sheriff's report on inmate population.
12. Announcement of interest items and possible future agenda topics.
13. Call for Citizen input and/or concerns
14. Adjourn.
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in'a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees,. individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution; Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court.1The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate In the invocation and such decision will have no impact on their right to actively participate In the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas.Ave., Suite 106, Bryan, TX 77803 Is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
0101, __3AL:�- p9._
MINUTES
MAY 19, 2020
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. of Tuesday,
May 19, 2020 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2, Absent;
Nancy Berry; Commissioner of Precinct 3;
1 rma Cauley, Commissioner of Precinct 4, Present by Teleconference;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance
- U.S. and Texas Flag — Commissioner Cauley
2. Call for Citizen input and/or concerns
There was no citizen's input.
Consider and take action on agenda items 3-9:
3. Approval of the following Job Descriptions:
. • a) Part -Time Transcriptionist (Class Code 8110) for Records Management
Vol. pg.,o S
A copy of the job description is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
4. Renewal of Bid #20-128R for Hot Mix Asphalts with Knife River.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
5. Approval of the Treasurer's Report for March 2020 and Q/E 3/31/20.
The Court voted unanimously to receive, approve and order filed as submitted the
Treasurer's report for March 2020. A copy is attached and made a part of these
minutes.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
6. Tax Refund Applications for the following:
• a. Enterprise Holdings - Overpayment $10.00
• b. Julia Vessalpour- Overpayment $119.93
• c. Ellen Russell -Overpayment $45.92
• d. Frontier Title Company -WH LLC -Overpayment $553.53
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
7. Budget Amendments.
Budget Amendments FY 19/20 33.1 - 33.4
33.1 Reallocate funds for Information Technology.
33.2 Reallocate funds for Information Technology.
33.3 Transfer funds from Contingency Fund to Community Support.
33.4 Transfer funds from Contingency Fund to Risk Management.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
8. Personnel Change of Status.
Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
9. Payment of Claims.
Claims
8100000 —8100112
9000001 - 9000041
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
10. Juvenile Director's report on detention population.
Judge Peters read the report by Juvenile Director Linda Ricketson stating there are 20
juveniles in the detention center, 20 are male and 5 are female, and 21 have electronic
monitors. There are 6 new youth in isolation as per protocol. No one in detention center
is showing symptoms and no COVID-19 tests have been issued.
11. Sheriff's report on inmate population.
Sheriff Chris Kirk stated there were 506 inmates in jail, 437 inmates are male and 69 are
female, 26 have electronic monitors and 0 are pending for monitors.
12. Announcement of interest items and possible future agenda topics.
There were no announcements.
13. Call for Citizen input and/or concerns
There was no citizen's input.
14. Adjourn.
vol. _��_ pg. a97
The foregoing minutes of the Commissioners Court Meeting held May 19, 2020 have
been examined and are approved in open Court this 2nd day of June 2020, in Bryan,
Brazos County, Texas.
L<::
Duane Peters
County Judge
Nctas'IfA
Sammy Catalena
Commissioner, Precinct 2
Irma Cauley
Commissioner, Precinct
Attest:
Karen McQueen
County Clerk
Steve Aldrich
Commissioner, Precinct 1
7�n� �t-
Nancy Be
Commissioner, Precinct 3
Pg I of I
BRAZOS COUNTY
COMMISSIONER'S COURT
l,q' DAY OF 44&-� , 20)-0
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Name
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Organization
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COMMISSIONER COURT MINUTES OF
MAY 19, 2020
ARE CONTINUED IN VOLUME 315 PAGE 1
COMMISSIONER COURT MINUTES OF
MAY 19, 2020
ARE CONTINUED FROM VOLUME 314
Vol. 315 pg. I
Brazos County
Job Description
Last Updated: 9/23/19
RECEIVED Template Revision 12 0811512012
MAY 13 2020
Class Number:
Q
Title:
Part -Time Transcriptionist
Pay Group:
12-14
Department:
Records Management
FLSA Status:
Non -Exempt
Reports To:
Records Manager
Approved Date:
•
EEOC Category:
AFPRONM
Position End
•
Temporary
•
Date:
Employee
•
Responsible for transferring of paper records to an electronic version.
•
Signature:
Essential Duties: include the following. Other duties may be assigned.
•
Transcribe audio dictation into written documentation of the content.
•
Must be fluent in Spanish and be able to transcribe Spanish audio into English documentation.
•
Perform data entry and data retrieval services, providing data for inclusion in records and for transmission to
Duane Peters
County Judge
General Summary:
•
Interprets and transcribes English and Spanish dictation to document law enforcement interviews, internal audio
communication, and converted VHS tapes according to established guidelines
•
Under direct supervision, this position is responsible for accurately transcribing -,-auditing, storing, and securing
County documents and audios.
•
Hours vary —work on an as needed basis
•
Prepare and scan hard copy documents
•
Audit and track production.
•
Complete special projects as assigned to facilitate the management of county records.
•
Fully experienced in computer applications.
•
Other duties as assigned. Under direct supervision, this position is responsible for accurately scanning a high volume
of pages to convert printed material into digital images.
•
Responsible for transferring of paper records to an electronic version.
•
Prepares the paper records for scanning by removing all staples, paperclips, and non scanable items.
Essential Duties: include the following. Other duties may be assigned.
•
Transcribe audio dictation into written documentation of the content.
•
Must be fluent in Spanish and be able to transcribe Spanish audio into English documentation.
•
Perform data entry and data retrieval services, providing data for inclusion in records and for transmission to
originator.
•
Produce reports, correspondence, records, information, statistics, research, and administrative material.
•
Return dictated reports in printed or electronic form for originator's review; signature, and corrections as
applicable.
•
Review and edit transcribed reports or dictated material for spelling, grammar, clarity, consistency, and proper
terminology when applicable.
•
Set up and maintain files and databases.
•
Entering, transcribing, recording, storing, or maintaining information in written or electronic form.
•
Using computers and software to enhance, transcribe, audit, store, and retrieve documents and audio.
•
Keeping up-to-date technically and applying new knowledge to your job.
•
Observing, receiving, and otherwise obtaining information from all relevant sources.
•
Providing information to supervisors and co-workers to insure smooth operation of the department.
•
Responsible for the timeliness, completeness, consistency, accuracy, and security of the documents.
•
Will maintain the confidentiality of each client by adhering to all State and Federal confidentiality laws as well as
protect the confidentiality of client information in accordance with company policies and legal requirements.
•
Communicate with direct report and team members to insure accuracy and completeness of all responsibilities.
•
Assist other team members with document preparation and all other duties as assigned by supervisor.
Other Duties as assigned.
Supervision
Received: From Records Management Director.
Vo4. --Pg.
Given: I This is a non -supervisory position.
Education
Required:
High School diploma or GED
Preferred:
•
Experience
Required:
. Completion of transcription certificate program.
• One-year transcription experience.
Preferred:
• Two-year general computer experience.
Certificates, Licenses,
Registrations
Required:
• Completion of transcription certificate program
Preferred:
• Finger Dexterity - The ability to make precisely coordinated movements of the
Physical Demands
Typical:
• Work is performed primarily in a standard office environment with some travel to
• Finger Dexterity - The ability to make precisely coordinated movements of the
fingers of one or both hands.
• Must be able to sit and perform typing functions for up to eight hours per day.
• Near Vision - The ability to see details at close range (within a few feet of the
observer).
• Oral Expression - The ability to communicate information and ideas in speaking
so others will understand.
• Speech Recognition - The ability to identify and understand the speech of another
person.
• Move boxes from 35 to 50 pounds.
Knowledge, Skills, &
Abilities
Typical:
• Work is performed primarily in a standard office environment with some travel to
• English and Spanish Oral Comprehension - The ability to listen to and
understand audio formats and interpret to written document.
• English and Spanish Written Comprehension - The ability to read and
understand information and ideas presented in writing.
• English and Spanish Written Expression - The ability to communicate
information and ideas in writing so others will understand.
Work Environment
Typical:
• Work is performed primarily in a standard office environment with some travel to
different sites.
• Professional atmosphere requiring corresponding attire and attitude.
• Occasional activity in non -climate -controlled warehouse/storage environment
containing levels of dust and possible allergens
Vol. 3\5 pg, 3
Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
May It, 2020
Knife River Corporation — South
6310 St. Hwy 21 West
Bryan, TX 77807
Attn: Loring Knutson
Re: Renewal of Contract #20-128R for Hot MU Asphalts, previously known as #19-132R and 18-121.
Brazos County appreciates the work provided by your company and would like to exercise the renewal
option for Hot Mix Asphalts. This will renew as follows:
Knife River: Items - 2, 4, 6, 7, 8, 10, 12, 14
No renewal for: Item - 1, 3, 5, 9, 11 and 13
All terms, conditions, and pricing shall remain the same. This renewal will be for one year, from June 29,
2020 through June 28, 2021. Please sign and return this letter as soon as possible along with an updated
copy of insurance. A new payment and perfor•inance bond Is also required for this renewal The bowl
is not required until the start (late of the renewal: June 29, 2020. You were awarded line items 2, 4, 6,
7, 8, 10, 12 and 14 In the amount of $962,780.00.
To accept the renewal option, please fill out the information and sign below. Return the signed
documents by email to lmaness@brazoscountytx.gov or fax to (979) 361-4293. Please then submit the
original signed documents and an updated Certificate of Insurance by mail to the address listed above.
Please return acceptance as soon as possible. If you have any questions, I may be reached at (979)
361-4284.
Contact Name: i,7 H -r 1 S Title: v M
E -Mail: Telephone: 171— �Gi- ;qod
KNIFE RIVER
Authorized Signatu(!� Date
BRA C UNTY
Dunne Peters, County Judge Date
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The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Duane Peters, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as
provided for in the Revised Statutes of the State of Texas. (Texas Local Government
Code, 114.026)
Witness my hand this day of A.D. 2020
Karen McQueen
County Clerk, County of BRAZOS, State of Texas
Examined and approved in open Commissioners' Court this / 9 day of
Duane Peters, County Judge
Steve Aldrich, Commissioner Precinct #1
k6s"t--
Sammy Catalena, Commissioner Precinct #2
Nancy Berry, ommissioner PrecinctV3
Inna Caulev. (��'ssjzrler.Precinct #4
Treasurer's Report for the MONTH MARCH 2020
AND /E 3/31/20
r -
Vol. A pg.l®
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2019-2020 BUDGET YEAR
NO. 19/20 33.1- 33.4
On this the 19th day of May 2020 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 19th day of May 2020 the Court heard and approved a budget amendment(s)
for the 2019-2020 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 10 September 2019, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 19th day of May 2020.
THE COi--BHSSIONE_R&CjUURT OF BRAZOS COUNTY, TEXAS.
am
DuaneYeters, County Judge
Original: County Clerk's Office and
Attached to the original budget
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 .33.3
511912020
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners' Court Contingenmy Departmental Support 5,000.00
General Fund Commissioners' Court Community Support Community Support 5,000.00
Commissioners' Court
Reallocation offunds to the appropriate department's account for Operation Restart Operation Restart is to educate citizens of the County through marketing and communications. These
efforts will be designed to provide citizens and visitors of Brazos County with knowledge of the health and safety precautions that are being taken to ensure their safety as businesses open
back up due to CO VID -19. The resolution for Funding for Operation Restart was approved in Commissioners Court on May 12.2020.
a
L e e t Approval ::u� ? -'Wt.- Date x 1
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FUND
DIV
ACCT
DRICR
ACCOUNT NAME Increase Decrease
01000
11001500
61130000
CR
Contingency 5,000.00
01000
11002000
73100000
DR
B1CS Chamber ofCommerce 5.000.00
Vol � - a\5 - - - pg. Iq
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 - 33A
sraonron
FUND DEPARTMENT
DIVISION
CATEGORY DESCRIPTION
Increase Decrease
General Fund Commissioner' Court
Contingency
Departmental Support
50.000.00
General Fund
DIV
Other Financing Sources
50.000.00
Grant Fund
Increase Decrease
Other Financing Sources
50.000.00
Grant Fund Risk Management
COVIDI9
Departmental Surt
50.000.00
01000
00000000
91320000
DR
Transfer to Grant Funds
50.000.00
30000
00000000
49028000
CR
Transfer from General Fund
50,000.00
30000
12500200
60600000
DR
Office Supplies
50.000.00
Commissioners' Court and Risk Management
Reallocation of funds to the appropriate departments account to track purchases regarding health and safety items related to COVED -19 by Risk Management This will help track
reimbursable items related to the Coronavirus Supplement Funding Grants.
mss', r +
Date _ 5H4/2020(
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Cour. .Jddgeppprov
F.or,AccoanHn
es,Onit..is , x ....:,� v. ; ` r
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
01000
11001500
61130000
CR
Contingency
50 000.00
01000
00000000
91320000
DR
Transfer to Grant Funds
50.000.00
30000
00000000
49028000
CR
Transfer from General Fund
50,000.00
30000
12500200
60600000
DR
Office Supplies
50.000.00
Vol. Pg. 15
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: May 19, 2020
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Brazos County Specialty Court
County Judge
Human Resources
Juvenile Services Detention
Tax Office
Barton, Matthew
Capps, Kevin
Bull, Edward
Doucet, Paula
Thompson, Phe'licia
French, Connie
Hines, Angela
Approved in Commissioners' Court: May 19, 2020
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Vol. as pg. i �e
Employment
Separation
Change; of Status
Employment
Change of Status
Change of Status
Change of Status