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Home My WebLink About2020-04-14 10:00AM REGULAR MEETINGBRAZOS COUNTY B RYAN, T EXAS NOTICE OF MEETING AND AGENDA 2010 APR -9 A 10: 0 9 BRAZOS COUNTY COMMISSIONERS'COURT "ARE UES'`' CCUt%' ;LERKBI / f THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON APRIL 14, 2020 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance -U.S. and Texas Flag — Judge Peters 2. Call for Citizen input and/or concerns Consider and'take action on agenda items 3-13 3. Request from Risk Management for approval of the following payment authorizations. Purchase orders were not obtained in advance. • a. Diners Club $16.52 (county card used by mistake; to be paid back to county with personal check) • b. Webbco $302.50 (interpreter services) 4. Request from the District Attorneys office for a payment authorization to Price Proctor & Associates, LLP for work provided on three cases involving the State of Texas v. Rufus Lockett in the amount of $2,925.00. A purchase order was not obtained in advance. 5. Approval of the following job descriptions: • a. Nurse LVN, RN (Class Code 0284) for Employee Health & Wellness Clinic • b. Medical Clerk (Class Code 0286) for Employee Health & Wellness Clinic 6. Authorization for Candy Gallego to affix electronic signatures of Commissioners Court members to court documents they have approved by participation via telephone or video conferencing. 7. Permission to apply for Coronavirus Emergency Supplemental Fund BJA Grant. 8. Consider and take action on the Wickson Creek Special Utility District utility permit to v01.1313— Pg. Iia N r construct a road bore for a 6 inch water line crossing under Prospect Lane 30 feet south . of Grassbur Road. Site is located in Precinct 2. 9. Consider and take action on the Brazos W I Fl utility permit to conduct 6 road bores for the installation of a fiber optic communication cable for intemet service along Planters Loop. Sites are located in Precinct 2. 10. Tax Refund Applications for the following: • a. Thomas J. Carroll - Overpayment $41.48 • b. CoreLogic - Overpayment $144,280.00 • c. Mario Zepeda Camacho - Overpayment $38.08 • d. Brad Leinart -Overpayment $46.65 • e. Thomas Huff - Overpayment $48.87 • f. Luz Rios - Overpayment $75.80 • g. Marvin D Tribbey - Overpayment $109.78 • h. Century Square George Venture LLC - Overpayment $14,526.08 11. Budget Amendments. Budget Amendments FY 19/20 28.1-28.3 12. Personnel Change "of Status. Personnel Action Forms 13. Payment of Claims. 14. Convene into Executive Session pursuant to the following: • a7exas Government Code §551.072, deliberation about real property • b.Texas Government Code §551.074, personnel - discussion regarding duties and responsibilities of budget officer and court self-evaluation 15. Consider and possible 'action on Executive Session. 16. Juvenile director's report on detention population. 17. Sheriff's report on inmate population. 18. Announcement of interest items and possible future agenda topics. 19. Call for Citizen input and/or concerns 20. Adjourn. ------------- .J PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not'conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:. 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes,and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to. attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Comrnissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. a► �. pg. �q o MINUTES APRIL 14, 2020 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, April 14, 2020 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1, Present by Phone; Sammy Catalena, Commissioner of Precinct 2, Present by Phone; Nancy Berry, Commissioner of Precinct 3; 1 rma Cauley, Commissioner of Precinct 4, Present by Phone; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance -U.S. and Texas Flag — Judge Peters 2. Call for Citizen input and/or concerns There was no citizen's input. . Consider and take action on agenda items 3-13 3. Request from Risk Management for approval of the following payment authorizations. Purchase orders were not obtained in advance. • a. Diners Club $16.52 (county card used by mistake; to be paid back to county Vol. Pg. -D-1 with personal check) • b. Webbco $302.50 (interpreter services) Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 4. Request from the District Attorney's office for a payment authorization to Price Proctor & Associates, LLP for work provided on three cases involving the State of Texas v. Rufus Lockett in the amount of $2,925.00. A purchase order was not obtained in advance. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 5. Approval of the following job descriptions: • a. Nurse LVN, RN (Class Code 0284) for Employee Health & Wellness Clinic • b. Medical Clerk (Class Code 0286) for Employee Health & Wellness Clinic A copy of the job descriptions is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 6. Authorization for Candy Gallego to affix electronic signatures of Commissioners Court members to court documents they have approved by participation via telephone or video conferencing. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 7. Permission to apply for Coronavirus Emergency Supplemental Fund BJA Grant. A copy of the grant application is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 8. Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 6 inch water line crossing under Prospect Lane 30 feet south of Grassbur Road. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 9. Consider and take action on the Brazos W IF I utility permit to conduct 6 road bores for the installation of a fiber optic communication cable for internet service along Planters Loop. Sites are located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 10. Tax Refund Applications for the following: • a. Thomas J. Carroll - Overpayment $41.48 • b. CoreLogic - Overpayment $144,280.00 • c. Mario Zepeda Camacho - Overpayment $38.08 • d. Brad Leinart -Overpayment $46.65 • e. Thomas Huff - Overpayment $48.87 • f. Luz Rios - Overpayment $75.80 • g. Marvin D Tribbey- Overpayment $109.78 • h. Century Square George Venture LLC - Overpayment $14,526.08 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 11. Budget Amendments. Budget Amendments FY 19/20 28.1-28.3 28.1 Transfer funds from Contingency Fund to Risk Management. 28.2 Transfer funds from Contingency Fund to Emergency Management. 28.3 Reallocated funds for Elections Administrator. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 12. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 13. Payment of Claims. Claims 8024781 — 8024918 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 14. Convene into Executive Session pursuant to the following: • a.Texas Government Code §551.072, deliberation about real property • b.Texas Government Code §551.074, personnel - discussion regarding duties and responsibilities of budget officer and court self-evaluation At this point, the County Judge announced that the Court would consider items 16 through 19 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:15 a.m. the County Judge stated that the Court would convene into Executive Session as stated above. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Ed Bull, Civil Counsel Irene Jett, Budget Officer Jennifer Salazar, Human Resources Director Jim Stewart, Chief Deputy 15. Consider and possible action on Executive Session. At 11:28 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 16. Juvenile director's report on detention population. Juvenile Director Linda Ricketson reported there are 15 juveniles in the detention center, 12 are male and 3 are female, and 17 have electronic monitors. Ms. Ricketson noted that 4 youth are in isolation as a precaution. She said they are still continuing with taking temperatures of the youth and staff and monitoring their health. 17. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 484 inmates in jail, 412 inmates are male and 72 are female, 48 have electronic monitors and 1 is pending for a monitor. Sheriff Kirk said they are still praying COVI D-19 does not enter the jail population. He noted there are 2 staff members and 5 prisoners in isolation as a precaution because of a possible exposure. Sheriff Kirk also mentioned that TDC is no longer accepting transfers from county jails during this time but this will not affect them. Commissioner Berry asked if those in isolation have been tested for the virus. Sheriff Kirk answered that they have not been tested since they do not meet the requirement for testing. 18. Announcement of interest items and possible future agenda topics. Judge Peters stated there has been a lot of discussion regarding the tax split payment option. He said they will be placing it on a future agenda to discuss a possible amendment. Commissioner Berry said she has also received several phone calls and I Vol, C -I a pg.. � q Lf . emails concerning the split pay option and is glad they will revisit the subject. Commissioner Cauley said she has concerns about educating the community on isolation and how it is being enforced. Commissioner Cauley said she would like to discuss this on a future agenda. Judge Peters stated he, the cities' mayors and two state representatives have sent a letter to the Governor concerning tax appraisals. He said the tax appraisals are based on values taken on January 1 st and the appraisals would be much different if assessed today. Judge Peters said the letter requests the Governor to rollback the tax rate to the 2019 evaluation. He said this will require legislative action. 19. Call for Citizen input and/or concerns There was no citizen's input. 20. Adjourn. voi.-3.t2) Pg. -A-5 The foregoing minutes of the Commissioners Court Meeting held April 14, 2020 have been examined and are approved in open Court this 5th day of May 2020, in Bryan, Brazos County, T I L Duane Peters County Judge (: 44�L� Sammy Catale Commissioner, Precinct 2 4 s-� Irma Cauley Commissioner, Precinct 4 Attest: Karen McQueen County Clerk teve Aldrich Commissioner, Precinct 1 Nancy Berry Commissioner, Precinct 3 Pg—Lof I B RAZ O S COUNTY COMMISSIONER'S COURT ,yr -i DAY OF 1 , 2010 W -'old Name i Organization (PLEASE PRINT) SD - CSD 1rvC'_Q amu.-r��e �� ry s.�. va: -,311i Pq � q � �W dN Brazos County RECEi V E® Template Revision 1.2 08/15/2012 � y Job Description APR 0 7 2010 OF BRP"o Last Updated: 04/07/20 Class Number: 0284 Title: Nurse (LVN, RN) Pay Group: 19 Department: Employee Health & Wellness Clinic FLSA Status: Exempt Reports To: Clinic Director Approved Date: patient advocate, coordinator and liaison for BCHWC in dealing with the community. Contribute to the timely flow of the EEOC Category: Medical Professional General Summary: Under clinical and administrative supervision, provides professional nursing care to the employees of Brazos County and their families as well as provide healthcare to residents of the Brazos County Detention Center, Brazos County Juvenile Detention Center, and contracted sites. Essential Duties: Assesses patient's physical, psychosocial, and behavioral health needs. Assesses patient's and families' learning needs. Provides patients and families with appropriate education. Advocates for the patient. Promotes wellness and health promotion behaviors. Administers prescribed medications and treatments per standing or direct orders. Fulfills medication refills and referrals as ordered by provider(s). Prepares exam room, procedure room, equipment and assists provider(s). Documents in the medical record according to BCHWC policy and procedure. Administers and oversees the daily operations of the Health and Wellness Clinic. Supervises, trains, and oversees clinical and non -clinical staff members. Prepares and monitors budgets and the purchasing of equipment and supplies. Supports the "team" concept of healthcare and act as a liaison between the Health and Wellness Clinic and Brazos County employees. Acts as a patient advocate, coordinator and liaison for BCHWC in dealing with the community. Contribute to the timely flow of the Brazos County Health and Wellness Clinic by examining, evaluating and treating its patient population in an efficient, effective and timely fashion. Assist in the timely ordering of clinic supplies and vaccines. Present educational lectures on medical topics to the staff and patient population. Assist in maintaining a safe, clean clinic and protecting the confidentiality of each patient by maintaining HIPAA Compliance. Maintain professional and technical competence by staying up to date in all the aspects of general/ family practice by regular continuing education. Inform and consult with the supervising physician about any problems or discrepancies that might arise. Cultivate a climate of trust and compassion with the patients. Comply strictly with medical standards of care and safety standards & regulations. May respond to medical clerk job duties. Other Duties as assigned. Supervision Received: Medical: Medical Provider(s) Administrative: Clinic Director Given: Provides clinical and administrative supervision to Medical Clerk Education Required: Graduate of an accredited school of nursing. Preferred: Required: Three (3) years of Licensed Vocational Nursing or RN experience. Preferred: Bilingual preferred. Certificates, Licenses, ' Registrations - std //I County Judge Vol. Pg. 19 ?-) Required: Current license to practice as a Licensed Vocational Nurse or Registered Nurse in the Typical: State of Texas. Must pass background checks. Current BLS certification required. Vaccines: HepB, TDap, and yearly Influenza. TB screen within 6 months of employment. Preferred: standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, Physical Demands Typical: Requires full range of body motion including manual and finger dexterity and eye -hand coordination. Requires standing and walking for extensive periods of time. Subject to standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact, squatting to perform the essential functions. Occasionally lifts and carries items weighing up to 50 pounds. Requires corrected vision and hearing to normal range. Requires working under stressful conditions or working irregular hours. Requires exposure to communicable disease or body fluids. Knowledge, Skills, & Abilities Typical: Knowledge of professional nursing theory and practice to give and evaluate patient care. Knowledge of organizational policies, regulations and procedures to administer patient care. Knowledge of medical equipment and instruments to administer patient care. Knowledge of common safety hazards and precautions to establish a safe work environment. Skill in applying and modifying the principles, methods and techniques of professional nursing to provide ongoing patient care. Skill in identifying problems and recommending solutions. Ability to assess the specific age-related needs of patients. Skill in preparing and maintaining records, writing reports, and responding to correspondence. Skill in establishing and maintaining effective working relationships with patients, medical staff and the public. Ability to react calmly and effectively in emergency situations. Ability to interpret, adapt, and apply guidelines and procedures. Ability to communicate clearly Work Environment Typical: Frequent exposure to communicable diseases, toxic substances, and other conditions common to a clinic environment. Brazos County Job Description Last Updated: 04/2020 RECEIVED APR 0 7 2020 Template Revision 1.2 08/15/2012 Class Number: 0286 Title: Medical Clerk Pay Group: 14 Department: Employee Health & Wellness Clinic FLSA Status: Non Exempt Reports To: Medical Director, NP/PA, and LVN/RN Approved Date: EEOC Category: Clerical General Summa!y: The Clinical A$sistant/ Medical Assistant is responsible for assisting patients obtain services in a timely manner and assuring efficient utilization of the provider's appointment schedule and in the coordination of patient care. This position administers and coordinates referrals and service authorization process, in addition to performing other clinic front desk activities. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the Brazos County Health & Wellness Clinic (BCHWC). Under clinical and administrative supervision and: directive, may provide clinical medical tasks to the employees of Brazos County and their families as well as provide healthcare to residents of the Brazos County Detention Center, Brazos County Juvenile Detention Center, and contracted sites. Essential Duties: Schedules, edits, and maintains patient physician appointments for new and returning patients, using the electronic health record system. Assures appropriate verifications and authorizations are complete before patient sees provider. Maintains clean and orderly exam rooms, hallways and work areas. Effectively responds to inquiries from patients, their relatives and/or referring physicians on services and provides accurate information in a positive and timely fashion. Acts as a patient advocate, coordinator and liaison for BCHWC in dealing with the community. Acts as non -clinical liaison/concierge/navigator for the patient in any way to meet the patient's needs before, during or after an encounter including education materials, and referral processing. Maintains equipment, monitors inventory and ordering of medical and/or office supplies. Organizes and triages at incoming phone calls, incoming and outgoing faxes and other office related duties such as assisting with scheduling health education classes and off-site lab screening, preparing promotional material and distributing notification of these events Performs other job-related duties as assigned by nursing leadership or provider. Contribute to the timely flow of the Brazos County Health and Wellness Clinic patient population in an efficient, effective and timely fashion. Assist in the timely ordering of clinic supplies and vaccines. Present educational lectures on medical topics to the staff and patient population. Assist in maintaining a safe, clean clinic and protecting the confidentiality of each patient by maintaining HIPAA Compliance. Cultivate a climate of trust and compassion with the patients. Comply strictly with safety standards and regulations when performing clinical tasks assigned by clinical and/or administrative staff. AP'PR Other Duties as assigned. Received:I Nurse/Provider(s)/Clinic Director Duane Peters Given: I None. County uc�ge Education Required: High School Diploma or GED equivalent, and Medical Assistant Certificate/Diploma from an approved school/institution or equivalent documented training (i.e. military medic, EMT, etc.), AND three (3) to five (5) years of experience in a clinical setting as a Medical Clerk supporting clinic office activities. Preferred: I Vol. '� I Po. Experience Required: Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job. . Preferred: Bilingual preferred. squatting to perform the essential functions. Occasionally lifts and carries items weighing Certificates, Licenses, up to 50 pounds. Requires corrected vision and hearing to normal range. Requires Registrations working under stressful conditions or working irregular hours. Requires exposure to Required: Graduate of an Accredited Medical Assisting or Paramedic Program and/or a Certified Medical Assistant. BLS (obtained within 6 months of employment). Must pass required background checks. Vaccinations required::HepB, TDap, yearly influenza. TB screen within 6 months of employment. Preferred: Physical Demands Typical: Requires full range of body motion including manual and finger dexterity and eye -hand coordination. Requires standing and walking for extensive periods of time. Subject to standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, �. kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact, squatting to perform the essential functions. Occasionally lifts and carries items weighing up to 50 pounds. Requires corrected vision and hearing to normal range. Requires working under stressful conditions or working irregular hours. Requires exposure to communicable disease or body fluids. Knowledge, Skills, & Abilities Typical: Knowledge of: File management and techniques and software. Principle and procedures of record keeping. Computer software including word processing spreadsheets, databases, presentation and related software packages. Business English, spelling, and basic arithmetic, letter writing, grammar and punctuation, and report preparation. Knowledge of and compliance with HIPAA regulations. Skill In: Working with customers both in person and on the telephone. Resolving complex problems. Both verbal and written communications. Ability To: Resolve customer issues and maintain a production schedule. Compile data and present it in a clear and comprehensive manner. Understand and carry out verbal and written directions. Establish and maintain effective working relationships with department clientele, representative of outside agencies and other County employees and officials and the general public. Work Environment Typical: Frequent exposure to communicable diseases, toxic substances, and other conditions common to a clinic environment. U.S. DEPARTMENT OF JUSTICE Approved: ONIB No. 1131-0329 OFFICE OF JUSTICE PROGRANIS Expires 11/30/2020 Background Recipients' financial management systems and internal controls must meet certain requirements, including those set out in the "Part 200 Uniform Requirements" (2.C.F.R. Part 2800). Including at a minimum, the financial management system of each OJP award recipient 'must provide for the following: (1) Identification, in its accounts, of all Federal awards. received and expended and the Federal programs under which they were received. Federal program and Federal award identification must include, as applicable, the CFDA title and number, Federal award identification number and year, and the' name of the Federal agency. (2)Accurate, current, and complete disclosure of the financial results of each Federal award -or program. (3)Records that identify adequately the source and application of funds for Federally -funded activities. These records must contain information pertaining to Federal awards, authorizations, obligations, unobligated balances, assets, expenditures, income, and interest, and be supported by source documentation. (4) Effective control over, and accountability for, all funds, property, and other assets. The recipient must adequately safeguard all assets and assure that they are used solely for authorized purposes. (5)Comparison of expenditures with budget amounts for each Federal award. (6) Written procedures to document the receipt and disbursement of Federal funds including procedures to minimize the time elapsing between the transfer of funds from the United States Treasury and the disbursement by the OJP recipient. (7)Written procedures for determining the allowability of costs in accordance with both the terms and conditions of the Federal award and the cost principles to apply to the Federal award. (8) Other important requirements related to retention requirements for records, use of open and machine readable formats in records, and certain Federal rights of access to award -related records and recipient personnel. 1. Name of Organization and Address: Organization Name: Brazos`Cotiny Streetl:200 South Texas Ave Streetl: City: Bry n State: TEXA Zip Code: 0 2. Authorized Representative's Name•and Title: Prefix: _ " First Name: � Uane Middle Name: Last Name: Rd' S Suffix: Title: G(7U , J,M 3. Phone: �g7g36,-,tQ2 4. Fax: 5. Email: d eterPrshraz„,oscountybtgov 6. Year Established: 7. Employer Identification Number (EIN): 8. DUNS Number. 18676000433 52960341 9..a) Is the applicant entity a nonprofit organization (including a nonprofit institution of higher education) as described in 26 U.S.C, 501(c)(3) and exempt from taxation under 26 U.S.C. 501(a)? ©Yes 0 No If "No” skip to Question 10.. If "Yes", complete Questions 9. b) and 9. c). Page 1 of 4 F\/. aaa U.S. DEPARTMENT OF JUSTICE Approved: OM9 No. 112.1-0329 OFFICE OF JUSTICE PROGRAMS Expires 11/30/2020 AUDIT INFORMATION 9, b) Does the applicant nonprofit organization maintain offshore accounts for ❑Yes E] No the purpose of avoiding paying the tax described in 26 U.S.C. 511(a)? 9. c) With respect to the most recent year in which the applicant nonprofit [3Yes E] No organization was required to file a tax return, does the applicant nonprofit organization believe (or assert) that it satisfies the requirements of 26 C.F.R. 53.4958-6 (which relate to the reasonableness of compensation of certain individuals)? If "Yes', refer to "Additional Attachments" under "What An Application Should Include" in the OJP solicitation (or application guidance) under which the applicant is submitting its application. "If the solicitation/guidance describes the "Disclosure of Process related to Executive Compensation," the applicant nonprofit organization must provide — as an attachment to its application — a disclosure that satisfies the minimum requirements as described by OJP. For purposes of this questionnaire, an "audit' is conducted by an independent, external auditor using generally accepted auditing standards (GARS) or Generally Governmental Auditing Standards (GAGAS), and'results in an audit report with an opinion. 10. Has the applicant entity undergone any of the following types of audit(s)(Please check all that apply): Q "Single Audit' under OMB A-133 or Subpart F of 2 C.F.R. Part 200 Financial Statement Audit ❑ Defense Contract Agency Audit (DCAA) ❑ Other Audit & A Ocy list pe f audit ❑ None (if none, skip to question 13') 11. Most Recent Audit Report Issued; Within the last ❑ Within the last ❑ Over 2 years ago ❑ N/A 12 months 2 years Name of Audit Agency/Firm:(Ingram}tNallis &,Co, Accountants AUDITOR'S OPINION 12, On the most recent audit, what was the auditor's opinion? E] Unqualified Opinion ❑ Qualified Opinion ❑ Disclaimer, Going Concern ❑ N/A: No audits as or Adverse 0 inions described above Enter the number of findings (if none, enter Enter the dollar amount of questioned costs (if none, enter "SO") own Were material weaknesses noted in the report or opinion? []Yes 0 No 13. Which of the following best describes the applicant entity's accounting system: ❑ Manual E] Automated ❑Combination of manual and automated 14. Does the applicant entity's accounting system have the capability to 0 Yes ❑ No ® Not Sure Identify the receipt and expenditure of award funds separately for each Federal award? 15. Does the applicant entity's accounting system have the capability to Q Yes ❑ No © Not Sure record expenditures for each Federal award by the budget cost categories shown in the approved budget? 16.. Does the applicant entity's accounting system have the capability to Q Yes ❑ No [:],Not Sure record cost sharing ("match") separately for each Federal award, and maintain documentation to support recorded match or cost share? Page 2 of 4 Vol. �"�I Pg. �� 0 U.S. DEPARTNIENT OF JUSTICE Approved; Oi41B.No; 1121-0329 OFFICE OF JUSTICE PROGRANiS Expires 111/3012020 17; Does the applicant entity's accounting system have the capability. toYes No ❑ ❑ Not Sure accurately track employees actual time spent performing work for each federal award, and to accurately allocate charges for employee salaries and wages forea�h federal award, and maintain records to support the actual time spent and specificallocation of charges associated with each applicant employee? 18. Does the applicant entity's accounting system include budgetary controls 0 Yes ❑ No ❑Not Sure to preclude the applicant entity from incurring obligations or costs that exceed the amount of funds available under a federal award (the total amount of the .award, as well as the amount available in each budget cost category)? 19. Is applicant entity familiar with the "cost principles" that apply to recent Yes '❑. No ❑ Not Sure and future federal awards, including the general and specific principles set out in 2 C:F.R Part 200? PROPERTY STANDARDS AND, PROCUR.EMENT.STANDARDS 20. Does -the applicant entity's property management system(s) maintain the a Yes No [3 Not Sure following information on property purchased with federal award funds (1) a description of the property; (2) an identiificafion number; (3) the source of funding for the property, including the award number; (4) who holds title; (5) acquisition date; (6) acquisition cost!(7) federal share of the acquisition cost; (8) location and condition of the property; (9) ultimate disposition information? 21. Does the applicant entity maintain written policies and procedures for ❑ Yes ❑ No ❑ Not Sure procurement transactions that — (1) are designed to avoid unnecessary or duplicative purchases; (2) provide for analysis of lease versus purchase alternatives; (3) setout a process for soliciting goods and services, and (d) include standards of conduct that address conflicts of interest? 22. a) Are the applicant entity's procurement policies and procedures ❑Yes ❑ No Not Sure designed to ensure that procurements are conducted in a manner that .❑ provides full and open competition to the extent practicable, and to avoid practices that restrict competition? 22. b) Do the applicant entity's procurement policies and procedures require ❑ Yes ❑ No ❑ Not Sure documentation of the history of a procurement, Including the rationale for the method of procurement, selection of contract type, selection or rejection of contractors, and basis for the contract price? 23. Does the applicant entity have written policies and procedures designed Yes ❑ No ❑ Not Sure to prevent the applicant entity from entering into a procurement contract under a federal award with any entity or individual that is suspended 6!- �debarred debarredfrom such contracts, including provisions for checking the "Excluded Parties List" system (www.sam.gov) for suspended or debarred sub -grantees and contractors, prior to award? TRAVEL POLICY 24. Does the applicant entity: (a) maintain a standard travel policy? [] Yes ❑ No (b) adhere to the Federal Travel Regulation (FTR)? ❑ Yes ❑ No SUBRECIPIENT MANAGEMENT.AND MONITORING 26. Does the applicant entity have written policies, procedures, and/or ❑ Yes ❑ No ❑ Not -Sure guidance designed to ensure that any subawards made by the applicant entity under federal. award — (1) clearly document applicable federal E] N/A Applicant does make requirements, (2) are-appropriately.monito red by the applicant, and (3) - not comply with the requirements in 2 CFR Part 200 (see 2 CFR 200;331)?' subawards under any OJP awards Page 3 of 4 Vol. 13 pg. -� I elv U.S. DEPARTMENT OF JUSTICE Approved: ONIB No. 1121-0329 2 OFFICE OF JUSTICE PROGRAMS Expires 11/30/2020 26. Is the applicant entity aware of the differences between subawards under Yes 0 No 0 Not Sure federal awards and procurement contracts under federal awards, including 0 NIA - Applicant does not make the different roles and responsibilities associated with each? subawards under any OJP awards 27. Does the applicant entity have written policies and procedures designed Yes ®No ®Not Sure to prevent the applicant entity from making a subaward under a federal award to any entity or individual is suspended or debarred from such NIA - Applicant does not make subawards? subawards under any OJP awards DESIGNATION AS'HIGH-RISK'.BY-,OTHER,FEDERAL'AGENCIES 28. Is the applicant entity designated "high risk" by a federal grant -making 0 Yes 0 No D Not Sure agency outside of DOJ? (High risk includes any status under which a federal awarding agency provides additional oversight due to the applicant's past performance, or other programmatic or financial concerns with the applicant.) If "Yes", provide the following: (a) Name(s) of the federal awarding agency: (b) Date(s) the agency notified the applicant entity of the "high risk" designation: (c) Contact information for the "high risk" point of contact at the federal agency: Name: Phone: Email: (d) Reason for "high risk" status, as set out by the federal agency: CERTIFICATION ON BEHALF.OF THE -APPLICANT ENTITY (Must be made by.the chief executive, executive director, chief financial officer, designated authorl_zed representative (!'AOR'!), .or other. official with the requisite knowledge and authority) On behalf of the applicant entity, I certify to the U.S. Department of Justice that the information provided above is complete and correct to the best of my knowledge. I have the requisite authority and information to make this certification on behalf of the applicant entity. Name: atie Donner Date:p20047 Title: []Executive Director Q Chief Financial Officer 0 Chairman Other. Phone: (g7g)�36:1=4359 Page 4 of 4 Fvoi. 3 I Pg. U.S. Department of Justice Office of Justice Programs Bureau of Justice Assistance OMB No, 1121-0329 Approval ExPires 11/30/2020 Coronavirus Emergency Supplemental Funding Program Solicitation FY 2020 Formula Grant Solicitation CFDA.#16.034 Solicitation Release Date: March,30, 2020 Application Deadline: 11:69 p.m. eastern time on May 29, 2020 The U.S-_ Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance (BJA) is seeking applications for the Coronavirus Emergency Supplemental Funding Program. This solicitation incorporates the OJP Grant Application Resource Guide by reference. The OJP Grant Application Resource Guide provides guidance to applicants on how to prepare and submit applications for funding to OJP. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision. Eligibility The. following entities are eligible to apply: States, U.S. Territories, the District of Columbia, units of local government, and federally recognized tribal governments that were identified as eligible for funding under the Fiscal Year (FY) 2019 State and Local Edward Byrne Memorial Justice Assistance Grant (JAG) Program are eligible to apply under the Coronavirus Emergency Supplemental Funding (CE,SF) Program solicitation. NOTE: Only the State Administering Agency that applied for FY 2019 JAG funding for a state/territory may apply for the state allocation of CESF funding. The eligible allocations for the FY 2020 CESF Program can be, found at: hftps:l/bia.oip.gov/program/fy20-cesf-allocations. For the purposes of the CESF Program, please note the following: • The term "states" includes the District of Columbia, the Commonwealth of Puerto Rico, the Northern Mariana Islands, the U.S. Virgin Islands, Guam, and American Samoa. _(Throughout this solicitation, each reference to a "state" or "states" includes all 56 jurisdictions.) Vol. The term "units of local government" includes a town, township, village, parish, city, county, borough, or other general purpose political' subdivision of a state, or a federally recognized Indian tribal government that performs law enforcement functions (as determined by the Secretary of the Interior)..A unit of local government also may be any law enforcement district or judicial enforcement district. established under applicable state law with authority to independently establish a budget and impose taxes; for example, in Louisiana, a unit of local government means a district attorney or parish sheriff. • All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee. Contact.information For technical assistance with submitting an application, contact the Grants. Management System (GMS) Support Hotline at 888-549-9901, option 3, 'or via email at GMS. Help DesK( usdoi:gov. The GMS Support Hotline operates 24 hours a day, 7 days a week, including federal holidays An applicant that experiences unforeseen GMS technical issues beyond its control that prevent it from submitting its application by the deadline must.email the NCJRS Response Center contact identified below within 24 hours after the application deadline.to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under "Experiencing Unforeseen GMS Technical Issues" in the How to Apply (GMS) section in the OJP Grant Application Resource Guide. For assistance with any other requirement of this solicitation, applicants may contact the NCJRS Response Center by telephone at 1-800-851-3420; via TTY at 301-240-6310 (hearing impaired only); by email at drants(a.ncirs.gov; by fax to 301-240-5830; or by web chat at https://webconteict.ncirs.gov/ncichat/dhat.isp. The NCJRS Response Center hours of operation are 10:00 a.m. to 6:00 p.m. eastern time, Monday through Friday, and 10:00 a.m. to 8:00 p.m. eastern time on the solicitation close date. Post -Award Legal Requirements Notice If selected for funding, in addition to implementing the funded project consistent with the OJP- approved application, the recipient must comply with. all award conditions, and all applicable. requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance). OJP strongly encourages prospective applicants to review information on post -award legal requirements -and common OJP award conditions prior to submitting an application. For additional information on these legal requirements, see the "Administrative, National Policy, and Other Legal Requirements" section in the OJP Grant Application Resource Guide. Deadline details Applicants must register in GMS at https://grants.oip.usdoi.gov/ prior to submitting an application under this solicitation. All applicants must register; even those that previously registered in GMS. Select the "Apply Online" button associated with the solicitation title. All registrations and applications are.due by 11:59 p.m. eastern time May 29, 2020. For additional information, see the "How to Apply (GMS)" section in the OJP Grant Application Resource Guide. 2 vol. 315 BJA-2020-18553 Contents ''� A. Program n... ............................................... ...... .............. ........................... .... 4 Overview.................................................... ,........... ............................ ............... -......... /4 Permissible uses, 0fFunds ........................ —.......... ,......................................... ........... 4 O'Federal Award |nfm[niatkoD... ........ '...... .......................................... ............ .......... / .............. 5 TypeofAward .......................................... '—............................ ........................................ 5 .._._'— Financial K8aUnl e0fIUte[Da|COntnzls----- .—`-.-- og�ent and S&m$tnl ...4�5 Budgetinformation ............................................................................................................... 5 Cost Sharing or Match Requirement .... .......................... .—........ ................. ................... � 6 P[e-agnoehneDtCosts (also known asP [dCosts),--.,`_`_----^-----.../J Prior App[oVa[Pga-U - ' and Reporting ofCoOferaO in' Costs. ............. i6 Costs Associated With Language Assistance (if applicable) ---------.------.8 C.Eligibility Information ....................... ...................................................................... ........... 6 D.Application and, SubmissionInformation —'.---_—,—,--_—,-----._.--...�M WhatonApplication Should Include ................................................................................... 8 Howto4onk/........ ',............. ..... ..................................................................................... 7 E.Application Review Information ......................................................................................... 7 ReviewProcess ........................... ..................................................................... -,...., .... 7 F. Federal Award Administration Information ......................................................................... 8 Federal Award Notices ........ ^.................. ............................................... .... ............ ....... 8 /\dnlinistra1ive'Notional Policy, and Other Legal ReqUitenlenta......................................... 8 Information Technology (IT) Security Clauses ............................. ..................................... 8 General Information aboutPost-Federal AwardReporting Requirements ............. ........... 8 G.Federal Awarding Agency Contaot(s)................................................................................. 9 H'. Other Information ......... ,_"_---............. ........... =................. .......... .—.—.—............ 9 Freedom ofInformation and Privacy ` (5 U.S.C. 552, and 5U.S.C.552aL—.__—_.—B ProvideFeedback b3[]JP.............................. ................. ............ ........... ........................ 9 Appendix A: Application Checklist —._.--_._--,—^,---_----_.--^---.1O 3 BJA-20208653 Coronavirus Emergency Supplemental Funding Program Solicitation C F DA # 16.034 A. Program Description Overview The Coronavirus Emergency Supplemental Funding (CESF) Program will provide funding to assist eligible states, focal units of government, and tribes in preventing, preparing for, and responding to the. coronavirus. Statutory Authority: The CESF Program is authorized by Division B of H.R. 148, Pub. L. No. 116- 136 (Emergency Appropriations for Coronavirus Health Response and Agency Operations); -28 U.S:C. 530C. Permissible uses of Funds Funds awarded under the CESF Program must be utilized to prevent, prepare for, and respond to the coronavirus. -Allowable projects and purchases include, but are not limited to, overtime, equipment (including law enforcement and medical personal protective equipment), hiring, supplies (such as gloves, masks, sanitizer), training, travel expenses (particularly related to the distribution of resources to the most impacted areas), and addressing the medical needs of inmates in state, local, and tribal prisons, jails, and detention centers. Expenditures which require prior approval — There are no specific prohibitions under the CESF Program other than the unallowable costs that are identified in the DOJ Grants Financial Guide; however, the following items should be identified during application and appropriately justified as noted; • Individual items costing $500,000 or more — if the.recipient intends to purchase an individual item that costs. $500,000 or more, those item(s) should' be identifiers and thoroughly justified by the grantee and receive written prior approval from BJA post -award through the submission and approval of a Grant Adjustment Notice (GAN). Costs must be reasonable to receive approval. Unmanned Aerial Systems.(UAS), Unmanned Aircraft (UA), and/or Unmanned Aerial Vehicles (UAV) — if the recipient requests to purchase an UAS, .UA, -and/or UAV, Federal Aviation.Administration approval must be obtained as outlined here: https://wwW.f6a.-ov/newsdfact sheets/news -story.cfm?newsId=22615. Documentation related to these purchases should be included with the application.or the applicant must receive written prior approval from BJA post -award through the submission and approval of a GAN.. Draw -down - Consistent with the CESF Program's purposes, which involve,assistance in .responding to the present national emergency in connection with the. coronavirus, OJP has determined that eligible states (or State Administering Agencies) or units of local government may draw down funds either in .advance or on a reimbursable basis. To draw down in advance, funds must be placed in -an interest-bearing account, unless one of the exceptions 4 BJA-2020-18553 Vol. 31 Pg.� in 2 C.F.R. § 200.305(b)(8) apply. This interest-bearing account must be dedicated specifically for the CESF Program award, and funds other -awards or sources may not be, commingled with the funds in the account established for the CESF Program award. It is not necessary that the interest-bearing account be a "trust fund." For additional information, see 2 C.F.R. 200.305. Prohibition of supplanting -- Funds may not be used to supplant.state or local funds but must - be used'to increase the amounts of such funds that would, in the absence of federal funds,'be made available. Limitation on direct administrative costs —.Funds may not be used for direct administrative costs that exceed 10" percent of the total award amount. B. Federal Award Information Maximum number of awards BJA expects to make 1,873 Period of performance start date January 20, 2020. Period of performance duration 2 years Recipients have the option to request a one-time, up to 12-m6nth extension. The extension must be requested via GMS no fewer than. 30 days prior to the end of the performance period. The expected eligible allocations for the FY 2020 CESF Program can be found at: https://bia.olp.gov/pro6ram/fv20-cesfrallocations. All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by statute. Type of Award' BJA expects to. make awards under this solicitation as grants. See the "Administrative, National Policy, and Other Legal Requirements' section of the OJP Grant Application Resource Guide for additional information. Financial Management and System of Internal Controls Award recipients and subrecipierits (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements2 as set out at 2 C.F.R. 200.303, comply with standards for financial and program management. See OJP Grant Application Resource Guide.foradditional information. Budget Information This solicitation expressly modifies the OJP Grant Application Resource Guide by not incorporating the "Limitation on Use of Award Funds for Employee Compensation; Waiver" provision in the "Financial Information" section of the OJP Grant Application Resource Guide, 1 Far purposes of this solicitation. the phrase "pass-through entity" includes any recipient or subrecipient that provides a subaward ("subgrant") to carry out part of the funded award or program. 2 The "Part 200 Uniform Requirements" means the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R, Part 200. 5 BJA-2020-18553 vol. 31s- Pg o 0 1 Cost Sharing or Match Requirement The CESF'Program does not require a match. Please see the OJP Grant Application Resource Guide for information on the following: Pre -agreement Costs (also known as Pre -award Costs) Prior Approval, Planning. and Reporting.of Conference/Meeting/Training Costs Costs Associated with Language Assistance (if applicable) C. Eligibility Information For eligibility information, see the title page. For information on cost sharing or match requirements, see Section B. Federal Award Information. D. Application and Submission Information What an Application Should Include -See the "Application Elements and Formatting Instructions" section of the OJP Grant- Application Resource Guide for information on what happens to an application that does not contain all the specified elements. (This solicitation expressly modifies the "Application Elements and Formatting Instructions" section of the OJP Grant Application Resource Guide by not incorporating paragraph two of that section (referring to nonresponsive applications or applications missing critical'elements not "[proceeding] to peer review"). The solicitation further expressly modifies the "Application Attachments" section of the OJP Grant Application Resource Guide by not incorporating the "Applicant Disclosure of Pending Applications," "Applicant Disclosure and Justification — DOJ High Risk Grantees," and "Research and Evaluation Independence and Integrity` provisions.) 1. Application for Federal Assistance (Standard Form (SF) -424) The SF424 is a required standard form used as a cover sheet for submission of pre -applications, applications, and related information. See the OJP Grant Application Resource_ Guide for additional information on completing the SF -424.. Intergovernmental Review: This solicitation ("funding opportunity") is subject to Executive Order 12372. An applicant may find the names and addresses of State Single Points of Contact (SP -OCs) at the following website: httr)s://www.whitehouse.gov/wp- content/uploads/2017/1111ntengovern mental -Review- SPOC 01 2018. OFFM.pdf. If the applicant's state appears on the SPDC list, the applicant must contact the State SPOC to find out about, and comply with, the state's process under E.O. 12372. In completing the SF -424, .an applicant whose state appears on the SPDC list is to make.the appropriate selection in response to question 19, once the applicant has complied with its State E.O. 12372 process. (An applicant whose -state does not appear on the SPDC list should answer question 19 by selecting the ,response that the: "Program is subject to E.O. 12372; but has not been selected by.the State for review,") 6 BJA-2020-18553 2. Program. Narrative Describe the specific coronavirus prevention, ,preparation, and/or response efforts that will be addressed with this funding and include a summary of the types of projects or items that will be -funded over the 2 -year grant period. 3. Budget Information and Associated Documentation Please,note that the budget narrative should include a full description of all costs, including administrative costs or indirect costs (if applicable). See the Budget Preparation and Submission Information section of the OJP Grant Application Resource. Guide for details on the Budget Detail Worksheet,: and on budget information and associated documentation, such as information on proposed subawards, proposed procurement contracts under awards, and pre -agreement costs. This solicitailon.expressly modifies the OJP Grant Application Resource Guide by not incorporating the "Information on proposed subawards" provision in the "Budget Preparation and Submission Information" section of the OJP Grant Application Resource Guide. Specifically, OJP is suspending the requirements for.CESF grant recipients to receive prior approval (either at the time of award or through a Grant Adjustment Notice) before making subawards. For additional information regarding subawards and authorizations, please refer to thee-subaward .section in the OJP Grant Application Resource Guide. Please see the OJP Grant Application Resource Guide for information on the following: 4. Indirect Cost Rate Agreement (if applicable) See the Budget Preparation and Submission Information section of the OJP Grant Application Resource Guide for.information. S. Financial Management and System of Internal Controls Questionnaire (including applic 6. Disclosure of Lobbying Activities How to Apply An -applicant must submit its application through GMS, which provides support for the application, award, and management of awards at OJP. Find information, registration, and submission steps on how to apply in GMS in response to this solicitation' under How to Apply (GMS) in the iOJP Grant Application Resource Guide. E. Application Review Information Review Process BJA,reviews the application to make sure that the information presented Is reasonable, understandable, measurable, achievable,. and consistent with "the solicitation. See the OJP Grant Application Resource Guide for information on -the application review process. In -addition, if OJP anticipates that an award will exceed $250,000 in federal funds, OJP also must review and consider any information about the applicant that appears in the nonpublic segment of the 7 BJA-2020-18553 EVol � pg,a� .:-3::: integrity,and performance system accessible through the Systern for Award Management (SAM) (currently; the Federal, Awardee Performance and Integrity Information System, FAPIIS). Important:note on FAPIIS: An applicant, at its option, may review.and comment on any information about itself that currently appears in FAPIIS and was entered by a federal awarding agency. OJP will consider any such comments by the applicant, in addition to the other information in FAR IS, in its assessment of the risk posed by the applicant. Absent explicit statutory authorization or written delegation of authority to the contrary, the Assistant Attorney General will .make all final award decisions. F. Federal Award Administration Information Please see the OJP Grant Application Resource Guide for information on the following: Federal Award Notices Administrative, National Policy. and Other Legal .Requirements OJP strongly "en courages. prospective applicants to review information on post -award legal requirements and common OJP award conditions prior to submitting an application. In addition to implementing the funded project consistent with the OJP-approved application, the, recipient must comply, with.all award conditions, and all applicable requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance). For additional information on these legal requirements, see the "Administrative, National Policy, and Other Legal Requirements section in the OJP Grant Application Resource Guide. Information Technolcav (IT) Securitv Clauses General Information about Post -Federal Award Reporting Requirements Any. recipient of an award under this solicitation will be required to submit the following, reports and data: Required reports, Recipients typically must submit quarterly financial status reports, semi- annual progress reports, final financial and progress reports, and, if applicable,_ an annual audit report in accordance with the Part 200 Uniform Requirements or specificaward conditions. Future awards. and fund drawdowns may be withheld if reports are delinquent. (In appropriate cases, OJP may require additional reports.) See the OJP Grant Application Resource Guide for additional information on, specific post -award reporting= requirements:. OJP may restrict access to award funds if a recipient of an OJP award fails to report in a. timely manner. 8 BJA72020-18553 Vol. 313 pg. X3 G. Federal Awarding Ageridy Contacts) For OJP contact(s), see page 2 of this solicitation. For contact information for GMS, see page 2. H. Other Information Please see the OJP Grant Application -Resource Guide for information on the following: Freedom of Information and Privacy Act (5 U.S.C. 552 and.5 U.S.C. 552a) Provide Feedback.to OJP 9 BJA-2020-18553 Vol. 313 pg. aIq Appendix A: Application Checklist Coronavirus Emergency Supplemental Funding Program: FY 2020 Solicitation This application checklist has been created as an aid in developing. an application. What an Applicant Should Do: Prior to Registering in GMS: 9 Acquire a DUNS Number F Acquire or renew registration with SAM (see OJP Grant Application Resource, Guide) (see OJP Grant Application Resource Guide) To Register with GMS: For new users, acquire a GMS username and password* (see OJP Grant Application Resource Guide) For existing users, check GMS username and password* to ensure account access (see OJP Grant Application Resource Guide) Verify SAM registration in GMS (see OJP Grant Application. Resource Guide) Search for and select correct funding opportunity in GMS (see OJP Grant Application Resource Guide) F_ Register by selecting the "Apply Online" button associated with the funding opportunity title (see OJP Grant Application Resource Guide) Read OJP policy and guidance on conference approval, planning, and reporting available at oip.gov/f nancialguide/DOJ/PostawardReguirements/chapter3.10a.htm (see OJP Grant If experiencing technical difficulties in GMS, contact the NCJRS Response Center (see page 2) }Password Reset Notice — GMS users are reminded that while password reset capabilities exist, this function is only associated with points of contact designated within GMS at the time the account was established. Neither OJP nor the GMS Help Desk will initiate a passwordreset unless requested by the authorized official or a designated point of contact associated with an .award or application_ Overview of Post -Award Legal Requirements: "i Review the ".Overview of Legal Reguiremerits Generally Applicable to OJP Grants and Coo Peeative.Agreements FY 2020 Awards" in the OJP Funding Resource Center, 10 BJA-2020-18553 Scope Requirement: E w The eligible allocations for the FY 2020 CESF Program can be found at httr)s:llb ia. oip.aov/prop ram/fy20-cesf-allocations. Eligibility Requirement: States, U.S. Territories, the District of Columbia, units of local_ government, and federally recognized tribal governments .that were identified as eligible for funding under the FY 2019 State and Local JAG Program will be eligible to apply, under the CESF Program solicitation. NOTE: Only the State Administering Agency that applied for FY 2099 JAG funding for a stateherritory may apply for the stateallocation of CESF funding. What an Application .Should Include: u Application for Federal Assistance (SF -424) (see OJP Grant Application. Resource Guide) 0 Intergovernmental Review (see page 6) Program Narrative (seepage 7) ❑ Budget Detail Worksheet (see page 7) ❑ Budget Narrative (see page 7) is Indirect Cost Rate Agreement (if applicable) (see page 7) � , Financial Management and System of Internal Controls Questionnaire .(see.OJP Grant Application Resource Guide) F ,Disclosure of Lobbying ActivitiesS( F -LLL) (see OJP Grant Application Resource Guide) 11 BJA-2020-18553 Item Coversheet BRAZOS COUNTY BRYAN,TEXAS Page 1 of 1 0 DEPARTMENT: CC 2020 - Utility Permit - Wickson Road and Bridge NUMBER: Creek SUD - Prospect Lane - One 60' road bore DATE OF COURT MEETING: 4/14/2020 ITEM: Consider and take action on the Wickson Creek Special Utility District utility permit to construct a road bore for a 6 inch water line crossing under Prospect Lane 30 feet south of Grassbur Road. Site is located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 04/06/2020 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Utility Permit - Wickson Creek SLID - Prospect Lane - One 60 road bore.odf Utility Pennit - Wickson Creek SLID - Backup Material Prospect Lane - One 60' road bore APPRO 1�zs z P/ / 4L �- Duane Peters Date County Judge Vol. 313 pg.,�2 2 7. httns://hrancu _novsaue ___ 4/R/2020 APPLICATION FOR WATER UTILITY PERMIT (DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF. WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.034, comes now WICKSON CREEK SPECIAL UTILITY -DISTRICT. (company name], hereinafter referred to as "Company" a TEXAS [dale] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a water line under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto.and said location described as follows: Facility to Cross Road Length or TYPE OF CONSTRUCTION Road Name & Block Number Crossing (CHECK ONE) Bored Jacked Driven Cased .PROSPECT LANE 60' X X Facility to Parallel County Road Within Right•Of-Wav Road Name and Block Number From To Depth Distance CONSTRUCTION TYPE -6" Diameter Wall Thickness 10" Encasement Pipe Material Speciticadon PVC Maximum Operation Pressure 80 PSI The location and description of the proposed installation and appurtenances 'must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 1 working .days. (COMPANY MUST FILL IN). if Stich construction isnot begun by the 60°i day, Company will be.required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities; both aerial and. underground, and the filing 'of this application is prima facie evidence that the proposed installation ►vill `not conflict with any existing utility.. A copy of this permit shall be kept at the job site any time work is being performed. It is.expressly'stipulated thai'this Permit is a license for. permissive use only and that, the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. Itis understood and -agreed that the rights and privileges herein set out are granted only.to the extent cf the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify,. defend and.save harmless Brazos County from and against-.any'and all loss; damages, cost or expense arising:in any manner.on account of the exercise or attempted exercise by said holder of the'aforesaid rights and privileges. VOL Pg• Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval ofCounty Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply.with all rules of the County Commissioners and the County Engineer in construction -of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In lire event Conrpanip fails to obtain a pernilt prior.ro the histallalioli Ol floes ngt install nlilities in CanlrpliaJlC@ N►lth installation requirements set forth,herein (i.e. depth, location, etc), Company assumes all financial responsibility for damages and/or destruction of lines, cables, etc. based upon its failure to comply with Brazos Courrtj► requirements Applicant agrees that if Brazos County demonstrates a violation of the terms of this policy, Applicant stipulates that i equisltes for Injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This pernilt is a revocable permit Brazos County reserves the right to revoke this permit at any time, in the sale . discretion of Brazos Couu% for interests ofpublic.health, safety or tvelfare, or far failure to repair any damages upon demand, arfor any other reason deenredsuffieient by Brazos Caul}. .In the event Conitparry fails to comply with any or oil of the requirements as setfundi herein, the County tJtay take Brach action as it deems appropriate to compel compliance. The Counly Engineer further retains the right to revoke this Permit by verbal notification to the Applicant/Conrparry. Failure to obtain this perm t andlor ►rot f ► the County Engineer's Office within 24 hours of beginning construction sliall constitute grounds for job slurtdo�vn. By signing bel6w, 1 certify that I am authorized to represent tate Company listed below, and that the Company agrees to the conditions/provisions included in this permit. WICKSON CREEK SPECIAL UTILITY DISTRICT Company Name By: Signature - N HAT._ MANA .F.R. Title p•Os BOX 4756 Address i3RVANii 'T_ X 77Rn_5 City State zip.. . Telephone Number. watsori wicksancreek�coIn Email; Vol. 3 3 Pg WATER UTILITY APPROVAL �,! i- '�' �� f � ��,. 1 � { -�•_ _ _ BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESIERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Renuiremenls 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or. appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. S. .Permittee shall not interfere with.other utilities located in the right of way. In the event.damages occur, permittee will be liable to the County or other utilities running through the right of way: 6. County Engineer shall determine whether or notpetmittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such. project will be allowed or if an alternative exists so as not to inconvenience the public. B. _Safely Regtdrentents 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job.. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. .2. During construction., all safety'regulations of the Texas Department'of Transportation shall be observed. 3. -Permittee must take such precautions and measures, including placing and displaying safety devices, es may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessaryto provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line.shall be laid, constructed, maintained and/or repaired'so as to constitute. a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way:for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Trafrc Conlral Plait 1. A traffic control plan, puisuant to the TMUTCD or Engineered. Traffic Control Plan must be -provided.. for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; Vol. 313 pg. b. If construction.is within ten (10) feet of the roadway; or. c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site any time. work is being performed. 3. Plan. must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards'of the Texas Department of Transportation and .the pole be placed in the designated area for power specified as set forth in the. Teras Utilities Code, Section 181.015. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; . . c. be.at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below;. d. not be closer than ten (10) feet from the edge of pavement. Exceptions. may apply in rights of way of less than 60 Feet. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines. shall be cased if crossing under the roadway. S. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations. based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power -� 0 to 2 feet, nominally 1' Phone 2 to 4 t'eef, nominally 3' Gas 4 to 6 feet, nominally 5' Cable - 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in'a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be.opened in advance of the pipe,. conduit or ducts may not be longer than 406' if left open over night or'unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO.OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. - be. pressure grouted for the full length of the crossing if the annular space between pipe and casing and . soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site"to observe pressure grouting operations; V0�. 3l3 Aga c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic'Control Plan listed above. c. - pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from 'the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil .pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity;. f. based upon soil conditions, the County Engineer or his- representative may require pits be placed further from the edge of road, 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the CountyEngineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling: Any backfill placed during a rainy period or at other times where excess water cannot be prevented. fromentering the . trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fil.1 voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road: In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. . 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in'an. instance whereby the laying, construction, maintenance and/or . repair. of cables, conduits and%r pole lines cannot be accomplished by any other method and in this event all -such equipment shall be of the rubber tire variety. Appropriate traffic control shall -be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company wilfbe required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County'Engineer. .14. The Applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive Iands. E. Ememeni ii work I. In the event Company is required to perform: emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company :. . shall;notify County Engineer within 24 hours of beginning constructionlrepairs. This. will allow the - County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities . 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities I. When and if the County Engineer determines that it is necessary for the construction, repair, improvement,. alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other. facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer. and Utility Company, and at the expense of the Utility Company. H Hirl: Pressure Piueluies - 1. All utility Permits -for high pressure pipelines (generally 60 PSI or greater}, whether pertaining to controlled access or non -controlled access installations, should_ contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. - Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for -Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company.,, -.. 4. Petroleum Pipelines: ..Depth T'vpe of Pipeline : (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must_be.covered wiih-concretepad at least 36" deep Encased Pipe' Greater than 10'. No concrete pad required Non -Cased Pipe Less than .I0' Must be covered with concrete. pad at least 48" deep :Non -Cased Pipe Greater"than 10' No concrete -pad required Concrete pad shall be. minimum of 3" thick and width shall be pipe diameter plus 18" minimum. - 5. tinder no circumstances will a pipeline be installed parallel to a County Road within the Right -of - Way., Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallei.to a County Road. .6. Natural Gas Distribution is a line that serves the final customer. Vol. 3 . -Pg. �!: iQ I lc� 10 _:: �•lv WORK AMD I �.. at i 4• IN •r I gW b 6 tlmallxln0 MIm3 t� Y to1T10011roe .� vet la a 0lnlat° a�E mtr.af 1rMlea .aY• 1EE0 I ,' e q • t5.. M.. 11 9 ' I R=ae i bh- 1. ROAD 1 � nonA .(1, u1uD Irlew- I sq mle n TCP (2-1a) WORK SPACE HEAR SHOULDER Conventional Roads TCP. (2-1b) WORK SPACE ON SHOULDER Conventional. 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L,—Ih ,I. am110M plteeo0 dn1naalb faA frw Yowl-M..Iq.el, - � cmw INOIe -AIi on mm iattralp Iat011ry, rlmllra '0¢Illdiq Or tnrb IIQpL a stow. Yd.f.h Nb Olta Ym10 4 e2n0�In II em Y l0allley a ro n0 Itq N mnn a rn rT.t.aeY. t01.tINl9 Olfwllr0 tY m Yd�o m'nMmCinn,:h. ~rtmw5i :�iTmn m.rtoId*11P mL', 010; Trp 3 60r1e0•. ar p. wY.11:sy onlpp m2Y "XII nlNvT9Ww-it%M od IW. >. avvltwl � Tglrlq.tt4 2n. e.•rY Y111ivrb err navv.e term. tat rc tiv l0 em b lei 0 . L f. 10'611 N i1YnaT vt m 01.IY4 klalO.gG ts- ?q—:.aA .4 vq 4 Ine�ni ..n MkM d .Inr aadpan uenC Y peY11•m 4 L oID0•q•.0r I IY w r.I pmlm m tt. m.q oennY. •li •Fnttw.ma' .tw rnrenw 1... la.lae..r MI-14•mo im YFJO• doe r� es � w vanmtloal r.enaa. r•' mn}r.mllm m pinitnem tgnra0l .aY. mpine vYlxr r.mir0nh r0r�aspl r.ml0lp 0e100 IwIn In tro prolNt mAui Im16S tar ltm 501. . avilaefrr. 510n od T.9tfla nmol Inc 7Y� ation TRAFFIC CONTROL PLAN CONVENTIONAL ROAD SHOULDER WORK TCP.(2-1) -12 ml.a, t®m til rp x� IT 1•tl J Item Coversheet BRAZOS- COUNTY BRYAN, TEXAS Page I of 1 C DEPARTMENT: CC 2020 - Utility Permit- Brazos Road and Bridge NUMBER: WIFI - Planters Loop -6. crossings for Internet service DATE OF COURT MEETING: 411 412 0 2 0 ITEM: Consider, and take action on the Brazos WIFI utility permit to conduct 6 road bores for the 1rittallObn of.a fiber optic communication cable for internet service along Planters Loop. Sites are located in, Precinct 2. TO: FROM DATE: FISCAL IMPACT:. BUDGETED,: DOLLAR AMOUNT:' Commissioners Court Darrell Kolwes 04106!2020 False. False. S0.06 ATTACHMENTS: File Name Description Type Utility- Permit -.Brazos WIFI - Planters Loop - �6- crossings for internet seryice.pdE Utility Permit - Brazos W19 - Planters Backup Material Loop - 6 crossings for Internet service Duane Peters Date J` County _fudge Vol. 3 pg. }ittn� !!hra�nc tirn�tcaognria r _ w . iPNt acnx?TtP 0TI=1041.15.9iMc-r•finaf TI WRIWM) NOTIFICATION OF PROPOSED INSTALLATION AND/OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now Brazos WIFE [company name], hereinafter referred to as "Company' -a Texas [state] Corporation, with authority to transact business in Texas,.acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, maintain, repair and/or operate a telephone facility under, over; across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Directional bore 60 feet under Planters Loop at six (6) locations. Starting at the west intersection of Planters Loop and FM 1179 go 270 feet south, 815 feet south, and 1280 feet south. From the east intersection of Planters Loop and FM 1179 o 250 feet south, 700 feet south and 1600 feet south of FM 1179. Crossing will be a minimum o 1`36 inches under the bottom of the ditch and a minimum o f60 -inches under the roadway. The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 60 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new notice. Company declares that prior to filing, this application, it has ascertained the location of all existing utilities, both -aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office may take as Iong as two weeks after complete application.- is received. b� � Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this notification. Brazos WIFI Company Name Tim Hardv By: Signatur Proiect Manager Title 12135 S. Hwv 30. College Station. TX 77845 Address (979)999-7010 Telephone Number tim a brazoswifi.com E-mail ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed locat''iorrn of the utility in the County right of way as shown by accompanying drawings and notice dated `-t "(o except as noted below: EXCEPTIONS: (Qajjb--�� - 4v Brazos County Engineer Vol. 3_3— Pg. -2.31 BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A.. General Reatiirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of prior occupant. 5. Permittee shall not interfere with other utilities located in the, right of way. in tite event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1, Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3, Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall beplaced at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plait 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be. provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; Vol. 313 pg. b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to die permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Des&n Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation And the pole be placed in the designated area for power specified as set forth in the Teras Utilwes Code, Section 181.041, 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense.. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b, be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power-- 0 to 2 feet, nominally 1' Phone-- 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The'length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. . 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; Vol. 313 a3� c. TsDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 4. Burc Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions., the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed Further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d: all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emer ericy work I. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company l shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities I. When and if the County Engineer determines that it is ncccssaty for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description oFthe permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Tyne of Pipeline (below deepest ditch Erode) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of - Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. Vol. 313 Pg. a2k:2 . FSt' i LEGEND It" a r. Nerallit(q prltl. - M 04ef Mtel. �' 1�Nw� Iha wll lbyrtd MtwN Itoatl.. nmina r+w 7cva M r.won stat vaa> i Sim Imfl. rlt. Q raa 1lp F.q .a: irt.}r a Lnrsnlaat wmT alz a� Iin.w ewe p,w.. 1•mt.- tn.wm Scar.... la.p Fara4 Tqt• � p�Y.'1`uaO 1�ani LrI f0� ■ on[ s'a' tat Nm a.:aol+l/ los tw OWTIoI n.tNan TWIF.ilOarl pnil0.0f r r a. qn..r s• b 1110' Iw' Iw' .SO' 60' Iib' b• '^ cl s .11 RefNc Cpl Owip. Iilaatral n.rMa:ity 4r rip M1 hlavt. t}bI q Y MMM M .I.:d M m. .i.v, ► 4 ra+tln cmma v+..ea a.aa•p M e. 07•rw. L staanatv*alu tlm:pn at®p. uaaa.in Iaf Ttx I w "0 as' m• ]xr w' w• xs lss• a0r-110.ts�0 #"ft 9a' Z.. W ra antra ar d L o1:liM po}. sfitoln. n- U. ey n {n111eef df � pp.p IJi.i nal @ lll� f Wl n f6/ st /PCF 0.1410. N6 {. I C I C M W tYN i1 YUJat an m at.lm n;O+gC dYrm3. va 1.�rtat as .aka. ar etrW�rrMtataT.O nr n+ 8 % I �• w• G00' w' Im' V'1' � 21p' 57 S•7S 110' 711' Sw• SS, 110' Sw' 60 fw• "0'17 ' w• LSO• its in- 0- 1p0• t)0• 700• 'Ov SSW 7w• 71 le 100• Tip• Iw• 10. 1 teW SW 01' 11 i At tap' i1' .a: irt.}r a Lnrsnlaat wmT alz » Scor Isaln. I>e+a psn Tamp alr. l•IaPn a raarUtl ancon .i afar NTI 1•fe.M f0.alaF111 i/P[CIL USAGE on[ s'a' tat Nm a.:aol+l/ los tw OWTIoI n.tNan TWIF.ilOarl pnil0.0f I i!• k 2I Cfl1UESl NOTES `I 1. N®a1Rba m npa Yw ¢w•. o[ Ir$lt '^ cl s .11 RefNc Cpl Owip. Iilaatral n.rMa:ity 4r rip M1 hlavt. t}bI q Y MMM M .I.:d M m. .i.v, ► 4 ra+tln cmma v+..ea a.aa•p M e. 07•rw. L staanatv*alu tlm:pn at®p. uaaa.in Iaf Ttx I �-11110Na plm �Ce" A l Y.19Ntln: 111 tlnp1WO :0a .wll.Wo.,n tIl NOW So �or M—sw Vw�a:mi.�.10 m:.l So mi—. mm a ..uf-avN0w:~.u—u, a0r-110.ts�0 #"ft 9a' Z.. W ra antra ar d L o1:liM po}. sfitoln. n- U. ey n {n111eef df � pp.p IJi.i nal @ lll� f Wl n f6/ st /PCF 0.1410. N6 {. I C I C M W tYN i1 YUJat an m at.lm n;O+gC dYrm3. va 1.�rtat as .aka. ar etrW�rrMtataT.O nr n+ 8 .te'w+a ln� oa rd .vtd o. tr. pv.e ammr. I L p¢t+l'901[OrII' .Na.1 a a.v U Ne H lltl•1. 'f0a lYi 1Xn• 4e. ry Ia+Or v7 a taTFltOal ranavr.. ! Ttr vaT.lelsllen nr I¢las v>v oral ria I.01.Cf T.911(Ali. ry ■>aV. Y.islali. fa'1 H /epa I i IT fn rn mnlses ealw>. tarn W Ita fox, po-lwew flw as T.nrm lral tw TCP 12-1o1 TCP (2 -Ib) WORK SPACE NEAR SHOULDER WORK SPACE ON SHOULDER Conventional Roads I Conventional Roads TLP (2-1c) WORK VEHICLES ON SHOULDER Conventional Roads jos. 313 pg.Q ems y d hasxar'.d/m neaaapaa pass. TRAFFIC CONTROL PLAN CONVENTIONAL ROAD SHOULDER WORK TCP Q -U1 12 [a BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS) FOR THE 2019-2020 BUDGET YEAR NO. 19/20 28.1— 28.3 On this the 14th day of April 2020 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 14th day of April 2020 the Court heard and approved abudget amendment(s) for the 2019-2020 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 10 September 2019, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 14th day of April 2020. THE COA USSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget von. 13_ P9,a3`a BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 19120 - 28.1 "Aw nnp -A13/202 ............. Or, Kerp ht-Anor .Date _z FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency 50,000.00 0100 12500100 60600000 DR Office Supplies 50.000.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 19120 - 28.2 v RP 1 iia 777, -S--; 1.t County Juii'ge Approval pateA FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency 50,000.00 0100 35500100 60600000 DR Office Supplies 50.000.00 vol. 313 Pg.,2q I A ry 72"rr .:':DIV ACCT -DRtCR.. -pro W-FU�ND Of vol. 313 Pg.,2q I A . .:':DIV ACCT -DRtCR.. ...-ACCOUNTNAME, ldcrbatd Decreade W-FU�ND Of 1121002W Zp, E 6 Ent'.416ifit 8100,00 0 0 100' 411110020' '61500000- DR Prfritffi' .8,000;00 vol. 313 Pg.,2q I PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: April 14, 2020 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To District Attorney Capps, Kevin Employment Sheriffs Office — Jail Division Nobles, Linda Separation Sheriffs Office — Medical Services Lovelady, Patricia Employment Approved in Commissioners' Court: April 14,2020: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol.