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2020-01-28 10:00AM REGULAR MEETING
BRAZOS COUNTY BRYAN, TEXAS LULU JAH 2� A 11: L10 NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JANUARY 28, 2020 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance -U.S. and Texas Flag - Commissioner Berry 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-30: 3. Request from Emergency Management to approve the FY 2020 Homeland Security Grant Program (HSGP)Application and Resolution 20-003 for the Regional WebEOC Project through the Office of the Governor. 4. Resolution 20-004 Providing For the Public Sale Of Property Acquired By the County of Brazos from Delinquent Taxes. 5. Reappointments of the following to the MHMR Authority of Brazos Valley Board of Trustees; term of appointment is March 1, 2020 - February 28, 2022. • a. Mark Maltsberger • b. Dr. Tammy Tiner 6. Approval of the Following Job Descriptions: • a. Bailiff (Class Code 2208) for Family Law Associate Judge 7. Request authorization to wire transfer $4,88,531.73 to HHSC for DY9 Advance UC I GT for the benefit of participating hospitals out of the Brazos County LPPF. 8. Purchasing Department requests approval to declare the attached list of Surplus Property as salvage in accordance with Local Government Code 263.152 and authorize destruction or other means of disposal. Vol. yPg. 4 a 9. Request from the Purchasing Department for a payment authorization to Excell Environmental Inc. for repairs to the fueling system pumps out at Road and Bridge, in the amount of $2,547.50. 1 nvoice exceeded the amount of Purchase Order 2001699. 10. Request from the Purchasing Department for a payment authorization to Lee Construction & Maintenance to pay out retainage and last portion of the project for Brazos Center restroom renovations, in the amount of $21,970.42. Due to the length and issues with the project, resolution has just recently been reached. 11. Request from the Expo for the following personnel changes with an effective date of January 28, 2020. This will result in a $1,318.00 decrease to the FY 2020 Expo budget. • a. Increase Facility Operations Assistant (zero budget), Class Code 0831 Position 2, Group 12 Step 5 to Group 12 Step 11, Pay Code 014 • b. Decrease Manager - Expo Operations, Class Code 0856 Position 1,Group 25 Step 9 to Group 25 Step 5, Pay Code 013 12. Request from Constable Pct. #2 for the following personnel changes with an effective date of February 10, 2020. This will result in a decrease of $114.00 to the FY 2020 Constable Pct. #2 budget. • a. Decrease Deputy Constable Pct. #2, Class Code 1617 Position 3, Group 22 Step 6 to Group 22 Step 4, Pay Code 026 • b. Increase Deputy Constable Pct. #2, Class Code 1617 Position 6, Group 22 Step 2 to Group 22 Step 4, Pay Code 026 13. Authorization for the County Judge, County Auditor and the Emergency Management Coordinator to sign the FY 2020 Emergency Management Performance Grant (EMPG) application. 14. Approval of Amendment No. 7 with Lincoln National Life Insurance Company effective January 1, 2020. 15. Approval of the I nterlocal Cooperation Contract - Failure to Appear (FTA) Program. 16. Extension of Contract #18-090 for Laboratory Services with Clinical Pathology Laboratories for 60 days. 17. Renewal of Contract #20-103R forAppraisal Services with S.T. Lovett & Associates. 18. Renewal of contract #20-104R for Janitorial Trash Liners with Ray Criswell Distributing. 19. Extension of Contract #20-105R for Jury Summons with Information Management Solutions, LLC for a one year term. 20. Award of RFP #CI P 20-580 for Jail Kitchen Expansion. Recommended award: Collier Construction. 21. Award of RFP #20-066 for Concessionaire Services for the Brazos County Expo Complex. Recommended award: Cooks Crooked Pot. 22. Approval of service contract #CI P 20-630 Tree Removal for Brazos County Road & Bridge with Wellmann Enterprises in the amount of $17,900.00. 23. Approval of the FWP Holdings, LLC utility permit to install a temporary 10" Polyurethane water line within and along the right-of-way of Silver Hill Road a distance of 4,200 feet. Project will provide water to an oil well. Site is located in Precinct 4. 24. Expenditure journal Entries • FY 19/20 010057 - 010061 25. Tax Refund Applications for the following: • a. Joseph Prather & Raquel Granados Aguilar- Payment in Error $1,926.86 • b. Eric & Billie Jo Hallmark - Overpayment $98.76 • c. CoreLogic - Overpayment $2,500.00 • d. Janet Richey Cable - Overpayment $10.00 • e. Debra Ann McMillian - Overpayment $7.15 • f. REB GST Trust - Overpayment $540.00 • g. Chad Ainsworth - Overpayment $73.21 • h. Mark L Shidler, Inc. - Overpayment $21.47 • i. Citizens State Bank- Payment in Error $889.01 26. Budget Amendments. Budget Amendments FY 19/20 17.1-17.3 27. Personnel Change of Status. Personnel Action Forms 28. Payment of Claims. 29. Convene into Executive Session pursuant to Texas Government Code §551.071 to consult with attorney about pending or contemplated litigation and/or a settlement offer. 30. Consider and possible action on Executive Session. 31. Acknowledgement of monthly reports submitted in January, 2020. 32. Acknowledgement of Constable Pct. 3 - 2019 Racial Profile Report. 33. Juvenile Director's report on detention population. 34. Sheriffs report on inmate population. 35. Announcement of interest items and possible future agenda topics. 36. Call for Citizen input and/or concerns 37. Adjourn. vOi. 30 Pg.� PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. 396 Pg. MINUTES JANUARY 28, 2020 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, January 28, 2020.with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1, Absent; Sammy Catalena, Commissioner of Precinct 2; Nancy Bevy, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance -U.S. and Texas Flag - Commissioner Berry 2. Call for Citizen input and/or concerns Janet Dudding, who is running for the District 14 seat in the Texas House of Representatives introduced herself to the Court. Sara Mendez announced the annual Walk Across Texas program and introduced Walk Across Texas coordinators Flora Williams, Pat Pierson and Diana Gaytan. Mrs. Mendez said the theme for the 8 week program is "Make 2020 Your Physical Activity Vision". The kickoff for the event will be on Saturday, February 8, 2020 at the Post Oak Mall. Vol. Pg. -'sa Consider and take action on agenda items 3-30: 3. 'Request from Emergency Management to approve the FY 2020 Homeland Security Grant Program (HSGP)Application and Resolution 20-003 for the Regional WebEOC Project through the Office of the Governor. A copy of the resolution is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 4. Resolution 20-004 Providing For the Public Sale Of Property Acquired By the County of Brazos from Delinquent Taxes. A copy of the resolution is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 5. Reappointments of the following to the MHMR Authority of Brazos Valley Board of Trustees; term of appointment is March 1, 2020 - February 28, 2022. • a. Mark Maltsberger • b. Dr. Tammy Tiner Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry; Catalena, Cauley, Peters. Absent: Aldrich. 6. Approval of the Following Job Descriptions: • a. Bailiff (Class Code 2208) for Family Law Associate Judge A copy of the job description is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by County Judge Duane Peters. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 7. Request authorization to wire transfer $4,88,531.73 to HHSC for DY9 Advance UC IGT for the benefit of participating hospitals out of the Brazos County LPPF. Judge Peters corrected the amount of the wire transfer to $ 4,882,531.73. Motion: Approve w/ Conditions, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. EVol.3o9 P9. 53 8. Purchasing Department requests approval to declare the attached list of Surplus Property as salvage in accordance with Local Government Code 263.152 and authorize destruction or other means of disposal. A list of the surplus property approved for destruction is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 9. Request from the Purchasing Department for a payment authorization to Excell Environmental Inc. for repairs to the fueling system pumps out at Road and Bridge, in the amount of $2,547.50. 1 nvoice exceeded the amount of Purchase Order 2001699. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 10. Request from the Purchasing Department for a payment authorization to Lee Construction & Maintenance to pay out retainage and last portion of the project for Brazos Center restroom renovations, in the amount of $21,970.42. Due to the length and issues with the project, resolution has just recently been reached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 11. Request from the Expo for the following personnel changes with an effective date of January 28, 2020. This will result in a $1,318.00 decrease to the FY 2020 Expo budget. • a. Increase Facility Operations Assistant (zero budget), Class Code 0831 Position 2, Group 12 Step 5 to Group 12 Step 11, Pay Code 014 • b. Decrease Manager- Expo Operations, Class Code 0856 Position 1,Group 25 Step 9 to Group 25 Step 5, Pay Code 013 A copy of the position control changes is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Bent', Catalena, Cauley, Peters. Absent: Aldrich. 12. Request from Constable Pct. #2 for the following personnel changes with an effective date of February 10, 2020. This will result in a decrease of $114.00 to the FY 2020 Constable Pct. #2 budget. • a. Decrease Deputy Constable Pct. #2, Class Code 1617 Position 3, Group 22 Step 6 to Group 22 Step 4, Pay Code 026 • b. Increase Deputy Constable Pct. #2, Class Code 1617 Position 6, Group 22 Step 2 to Group 22 Step 4, Pay Code 026 va.. 30G - Pg. 5y A copy of the position control changes is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 13. Authorization for the County Judge, County Auditor and the Emergency Management Coordinator to sign the FY 2020 Emergency Management Performance Grant (EMPG) application. A copy of the grant application is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 14. Approval of Amendment No. 7 with Lincoln National Life Insurance Company effective January 1, 2020. A copy of the amended policy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 15. Approval of the Interlocal Cooperation Contract -Failure to Appear (FTA) Program. A copy of the contract with the Texas Department of Public Safety is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 16. Extension of Contract #18-090 for Laboratory Services with Clinical Pathology Laboratories for 60 days. A copy of the extension of contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 17. Renewal of Contract #20-103R for Appraisal Services with S.T. Lovett & Associates. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 18. Renewal of contract #20-104R for Janitorial Trash Liners with Ray Criswell Distributing. A copy of the renewal of contract is attached. Vol. ti Pg. 65 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 19. Extension of Contract #20-105R for Jury Summons with Information Management Solutions, LLC for a one year term. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 20. Award of RFP #CI P 20-580 for Jail Kitchen Expansion. Recommended award: Collier Construction. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded RFP #CIP 20-580 for Jail Kitchen Expansion to Collier Construction. A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 21. Award of RFP #20-066 for Concessionaire Services for the Brazos County Expo Complex. Recommended award: Cooks Crooked Pot. The Court voted unanimously to remove this item from the agenda at the request of Purchasing Agent Charles Wendt. Motion: Remove, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 22. Approval of service contract #CI P 20-630 Tree Removal for Brazos County Road & Bridge with Wellmann Enterprises in the amount of $17,900.00. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Bert', Catalena, Cauley, Peters. Absent: Aldrich. 23. Approval of the FWP Holdings, LLC utility permit to install a temporary 10" Polyurethane water line within and along the right-of-way of Silver Hill Road a distance of 4,200 feet. Project will provide water to an oil well. Site is located in Precinct 4. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 24. Expenditure journal Entries • FY 19/20 010057 - 010061 Vol. Pg. SC -P A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 25. Tax Refund Applications for the following: • a. Joseph Prather & Raquel Granados Aguilar- Payment in Error $1,926.86 • b. Eric & Billie Jo Hallmark - Overpayment $98.76 • c. CoreLogic - Overpayment $2,500.00 • d. Janet Richey Cable - Overpayment $10.00 • e. Debra Ann McMillian - Overpayment $7.15 • f. REB GST Trust -Overpayment $540.00 • g. Chad Ainsworth - Overpayment $73.21 • h. Mark L Shidler, Inc. -Overpayment $21.47 • i. Citizens State Bank - Payment in Error $889.01 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 26. Budget Amendments. Budget Amendments FY 19/20 17.1 - 17.3 17.1 Transfer funds from Contingency Fund to Purchasing. 17.2 To recognize a donation to the Health and Wellness Clinic. 17.3 Transferfunds from LEOSE Fund to Constable, Precinct 1; Constable, Precinct 2; Constable, Precinct 3; Constable, Precinct 4; County Attorney; District Attorney; Sheriff's Office and Jail. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 27. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 28. Payment of Claims. Claims 8022711 — 8022881 Vol. pg. - S 7 - Motion: Approve, Moved by, Seconded by. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 29. Convene into Executive Session pursuant to Texas Government Code §551.071 to consult with attorney about pending or contemplated litigation and/or a settlement offer. At this point, the County Judge announced the Court would consider items 31 through 36 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:18 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate pursuant to Texas Government Code 551.071 as stated above. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Bruce Erratt, Civil Counsel 30. Consider and possible action on Executive Session. At 10:28 a.m. the County Judge announced the meeting open to the public. On motion by Commissioner Berry, seconded by Commissioner Cauley, the Court voted unanimously to retain the law firm Bruchez, Goss, Thornton, Meronoff and Briers, P.C. concerning eminent domain on I&GN Road. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 3-0. Ayes: Berry, Cauley, Peters. Absent: Aldrich, Catalena. 31. Acknowledgement of monthly reports submitted in January, 2020. The Court acknowledged receipt of the Extension Service reports submitted in January 2020 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: County Clerk District Clerk Justice of the Peace Precinct 1 Justice of the Peace Precinct 2 Justice of the Peace Precinct 4 Constable Precinct 1 Constable Precinct 2 Constable Precinct 3 Constable Precinct 4 Veterans Services 32. Acknowledgement of Constable Pct. 3-2019 Racial Profile Report. The Court acknowledged receipt of the 2019 Racial Profiling Report for Brazos County Constable, Precinct 3. 33. Juvenile Director's report on detention population. Vol. 3c7 I Pg. S(� Juvenile Director Linda Ricketson reported there are 25 juveniles in the detention center, 17 are male and 8 are female, and 20 have electronic monitors. Ms. Ricketson noted that 3 of the 25 youth are from other counties. 34. Sheriffs report on inmate population. Wayne Dicky, Jail Administrator thanked the Court for their support on the kitchen expansion project. Mr. Dicky reported there were 674 inmates in jail, 566 inmates are male and 108 are female, 55 have electronic monitors and 10 are pending for monitors. 35. Announcement of interest items and possible future agenda topics. Commissioner Berry announced that today is Election Day for College Station City Council positions. Tax Assessor/Collector Kristy Roe asked the Court if they would like to meet before budget hearings begin to discuss recent legislation changes and how they may affect local options. Judge Peters said that they would need to set up a Workshop meeting soon to discuss the changes. 36. Call for Citizen input and/or concerns There was no citizen's input. 37. Adjourn. The foregoing minutes of the Commissioners Court Meeting held January 28, 2020 have been examined and are approved in open Court this 4th day of February 2020, in Bryan, Brazos County, Texas. Duane Peters Steve Aldrich County Judge Sammy Catalena Commissioner, Precinct 2 Irma Caule� * " Commissioner, Precinct Commissioner, Precinct 1 Nancy Berry Commissioner, Precinct 3 Vol. 3C)2 pg. l Q 0 Pg ! of v B RAZ O S COUNTY COMMISSIONER'S COURT ft—ft DAY OF / /p M / ' , 5 20c26 Name (PLEASE PRINT) .410w-4) sofa) Organization (PLEASE PRINT) � r� Z a JL- )-`7 I-A�l y--; Lfe, 4_ Co VcraAk4-, O E �. �rf�'Zc.S co, tX+- ix yl o-\ 9cl i Pg, of , BRAZOS COUNTY COMMISSIONER'S COURT • I(. 0, �I 1AM/lh&, L (PLEASE PRINT) \NVA • eki cgs V,(GAtn-` EJff vls Organization (PLEASE PRINT) ?E-F-64A5«oma Svcs. Vol. 09 pg. 1 -RESOLUTION NO. 20- 003 A RESOLUTION OF THE BRAZOS COUNTY COMMISSIONER'S COURT OF BRAZOS COUNTY, TEXAS, APPROVING THE GRANT APPLICATION FOR THE REGIONAL WEBEOC PROJECTTO THE OFFICE OF THE GOVERNOR. WHEREAS, The Brazos County Commissioner's Court finds it in the best interest of the citizens of Brazos County, TX that .the Regional WebEOC Project be operated for 2020; and WHEREAS, The Brazos County Commissioner's Court agrees to provide applicable matching funds for the said project if required by the Homeland Security Grant Program (HSGP) grant application; and WHEREAS, The Brazos County Commissioner's Court agrees that in the event of loss or misuse of the Office of the Governor funds, The Brazos County Commissioner's Court assures that the funds will be returned to the Office of the Governor in full. WHEREAS, The Brazos County Commissioner's Court designates the County Judge as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency. BE IT RESOLVED BY BRAZOS COUNTY COMMISSIONER'S COURT OF BRAZOS COUNTY, TEXAS: PART 1: That the Brazos County Commissioner's Court hereby hereby approves the Regional WebEOC Project Grant Application. PART 2: That the Brazos County Commissioner's Court hereby agrees to provide applicable matching funds for the said project if required by the Homeland Security grant application. PART 3: That the Brazos County Commissioner's Court hereby approves the County Judge as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency. PART 4: That this Resolution shall take effect immediately from and after its passage. ADOPTED this day ofA.D. 2020. ATTEST: APPtL Karen McQueen, County Clerk Duane Peters, County Judge Bruce Erratt, County Attorney ' Vol. pg. RESOLUTION PROVIDING FOR THE PUBLIC SALE OF PROPERTY ACQUIRED BY THE COUNTY OF BRAZOS FROM DELINQUENT TAXES WHEREAS, the following properties in Brazos County were offered for sale by the Sheriff of Brazos County, Texas at a public auction pursuant to a judgment of foreclosure for delinquent taxes by the District Court; and WHEREAS, those parcels of land did not receive a sufficient bid as set by law and were struck off to the County of Brazos, for the use and benefit of itself and the taxing units for which it collects property taxes, pursuant to TEx. PROP. TAX CODE § 34.016); and WHEREAS, TEx. PROP. TAx CODE § 34.05 (c) and (d) provide that we may request that the Sheriff sell the property at a public sale for any sufficient bid. Cause No. 14 -002469 -CV -272 Lot 6, Block 211, City of Bryan Townsite, Brazos County, Texas (Volume Account No. 000000023103 89, Page 598 and Instrument 1344217, Deed Records, Brazos County, Texas), 408 North Randolph Avenue, (Bid in Trust 9/4/2018) THEREFORE, BE IT HEREBY RESOLVED by the Commissioner's Court of the County of Brazos, Texas that the County of Brazos, Texas hereby directs the Sheriff of Brazos County, Texas to conduct a sale on the first Tuesday in March, 2020 in the manner prescribed by the Texas Rules of Civil Procedure and TEx. PROP. TAx CODE §34.05 (c) and (d). PASSED, APPROVED AND ADOPTED this the oC.� day of 2020. County Judie--- Commissioner, udge— Commissioner, Precinct 1— Steve Aldrich CWniission4r, Precinct 2 — Sammy Catalena Commissione , Precinct 3 — Nancy Berry Co sinner, Pr —Irma uley County itlerk — Karen McQueen Vol. pg. i� �•y� Uf• 2208 Title: Bailiff, Associate Court #2 Brazos Count 17 ! Department: Job Description F Last Updated: January, 2020 Family Law Associate Judge Protective Service Workers Class Number: 2208 Title: Bailiff, Associate Court #2 Pay Group: 17 ! Department: Associate Court #2 FLSA Status: j pA proved Date_ Non Exempt ! Reports To: EEOC Category: Family Law Associate Judge Protective Service Workers General Summary: Serves as Judge's personal security officer, and assist the Judge in administering courtroom procedure and in maintaining order in the courtroom. Essential Duties: Provides protection to the Judge, jury and people In the courtroom. Prepares the courtroom for various legal proceedings. Supervises jury in the course of a jury trial, including providing security for and escorting to jurors; Returns files from courtroom to the District and/or County Clerk's offices. Maintains order in the courtroom, including warning, removing and/or restraining individuals whose behavior is disruptive to the proceedings. Transports and supervises jail inmates to and from the County jail. Calls witnesses to give testimony in court Performs searches of persons as needed. Secures courtroom and offices of the court at the end of the day. ; Maintains docket statistics for Family Law Associate Court. Performs all other duties as requested by Judge. Duane Peters/J) Date May perform the duties of Administrative Secretary and courtroom duties of the Court Coord my Judge Some Clerical — organizing detailed exhibits, shredding documents, etc. Supervision Received: 1 Family Law Associate Judge Given: This Is a non -supervisory position. Education Required: High School graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities. Preferred: Experience Required: 1 At least two years of experience. Preferred: j s Vol. pg. Certificates, Licenses, ----- Registrations ! The physical demands here are representative of those that must be met by an employee to successfully Required: j Basic certification as a jailer by the Texas Commission on Law Enforcement Officer Standards and Education (TCLEOSE). Preferred: Certified peace officer is preferred. Physical Demands j Typical: ! The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to find, handle or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee is frequently required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job Include close vision, distance vision, peripheral vision, color vision and ability to adjust focus. i Knowledge, Skills, & Abilities Typical: Court rules, procedures, and regulations; and trial proceedings and orders. Understand and follow instructions, rules, regulations and laws. Physically restrain other Individuals; safely handle a firearm and other security devices; establish and maintain effective working relationships with Judges; other law enforcement officers, i attorneys, jurors, and the general public; and communicate effectively, both orally and in writing. Work Environment ' Typical: The work environment characteristics described here are representative of those and employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. The noise level in the work environment is usually i moderate. The employee is constantly required to work closely with others as a part of a team. The employee is frequently exposed to danger and/or physical abuse; required to perform tedious, exacting work and required to work under time pressures to meet deadlines. The employee is occasionally required to perform multiple tasks simultaneously, and to switch from one task to another. The employee occasionally experiences varying periods of idle time Interspersed with emergencies requiring intense concentration. DY9 UC/SDA Allocation Form TRACE Number: The Trace Number is in the receipt you receive from the Comptroller once you have submitted your IGT into TexNet. The Trace Sheet and Allocation Form must be submitted together in the same email. All Trace Sheet submissions must be accompanied by an Allocation Form. r<SDA z....:.: .... 3__{. ., .'.-. "Gov rninenYEnti c..:',;' ._. ..:.., - IGT-Tota1•.., ,� _. MRSA Central IBrazos CountY :,=4;882,531.23; Total Total$< ;:.;:.-• <;:4,882;531.73,. Total -MRSA Cent21=SDA Need ",; 5 :. ::23;781.456;59 A Duane Peters Date County Judge Vol. -30 Pg. , I Brazos County LPPF UC DY9 Facility Allocation fTPl FundingTotal- of , m � - t ? 1 6-11 �`�N MRSA Central 020860501 St. Joseph Regional Health Center - CSMC Brazos County LPPF $ 297,434.19 1001/. $ 11297,434j,19' MRSA Central 020990001 Madison St Joseph Health Center lGrimes Brazos County LPPF $ 105,425.92 100% $ -7105.425.92 MRSA Central 112725003 Burleson St Joseph Health Center Brazos County LPPF $ 78,464.25 100% $,--:',78,4154.25 MRSA Central 127267603 St Joseph Regional Health Center Brazos County LPPF $ 3.001.003.68 1003/-� T3;001,003:68; MRSA Central 135226205 ScattWhite Hospital - Brenham Brazos County LPPF $ 324,171.26 100% $--I-,:324j71.26i MRSA Central 147918003 St Joseph Regional Health Center Brazos Cognt"� LPPF 18:671.92 MRSA Central MR9A N 4 1 326725404 ? 7? ScottWhiteHospital - College Station 1 Brazos IF 1 $ 93 11� 4 §�O:N3i 8 i05/. '950.331I.M1 �NIM 53§86106-3 Strafe is BH - College Station LLC I Brazos County LPPF 1 $ 7,029.431 100%j *,7,02 I Otal $ 4,882,531.73 1 $;4.882.531.73. In to Surplus -. Recemed FromAsset # . t' Serial Number. Type-- ASset.Descriptlon 2019 Juvenile 5erpices N/A - N/A Electronics v BI4HG2260 Home Unrt for Monitoring 28/2019 1u4enile Services- "N/A ., N/A 'Electronics, ` -BIHG2260 Home Unrt,for Monitoring •', s .' 3j28/2019 , • Juvenile 5eririces N/A:: ' �- `. :• -Electronics: � `�BI HG2260 Home.Unit for Monitoring ' , 4%30/2019`Department -Health N/A- - • -Electronics EmeigeniyVehide'l.ightBar' - i .6/11/2019 _Gonsfable Pct2 " N/A N/A' -Electronic ; :Ticket Writer -6/11/2019 ,. Constable Pct 2'.Electronics ': Ticket Writer 6JI3/2019 Constable -.Pct 2 � A001001974 N/A Electronics" > 'Ticket UI%rrter - G, _6/11/2019 Coristatile Pct 2.: A001001973 N/A Electronic . Ticket Writer • - t 6/il/2019: Constable Pct 3 A001002363 NLA , :'• � - -Electronics Tic 6t Writer- 6Ji1/2019 Constable Oct 2= :A001003010 N/A ,Elect ronics• "ticket Writer,,., =.6/11%2019 Constable Pct 2-. A001003010 N/A.Electronics � • 'ticker Writer .Printer �11J1/2019 � Con`staEile Pct 2 .,N/A ' N/A,Electronics 10 VidMia and Parts ' X41/1/2019.. Constable Pct 2 N/A N/A - • :... ;_, _„ Electronics:' 2X26 Tasers 11J3/2019 = -Constable M-2- = _ - N/A _ -N/A - Electronics- Cords fromold Ticket:VJriteYs Cons'fabie Pct 2� . NJA _. N/A,__:, °- 'Electronics 'Autside Gar radio speaker . '11/1/2019 :. Constable P&2 N/A ' N/A •-. `=. Electronics- {Stalker Radars Qty3=� ;`11/25/2019'.; CSCD.: NLA,w 4047494x'- `Electronics::' 2 ;11/25/2019 CSCD .'N /A � ;4138343 a• 'Electronics, 'AED' , `11/25/2019.. - CSCO N/A� . 4136014-_- : cElectronics,'; •:AED !, -12/13/2019= Expo - A001002272 A30K-02999 - ` 'Electronics" AEQ` _ 1 '12/13/2019 - -. -Expo ` -` - •- -A001002273 A30K02760.:;Electronics` '. AED' 12/13/2019 Ezpo = A001001715 ,A09C-05722 � 'Electronics ; :AEO .. - • 13%2019; - Expo ,. . A00100171,4. A09X-05828 Electronic ' `-AED `12/13/2019 •Ezpo "-_' A001001713. A09C-D$810- Electroniw! AED: 1/13/2020 , .Const able.Pct 2 A041003825 150000364348/150000364337 Uniforms Bulletproof Vest.-,,". i =1J13/2020 Constable Pct 2 N/A 120000057002/120000057035 UniformsBullet roof Vest 1/13[2020.• .: CohstalileP.ct2 N%A.,= ,, , 0601366924%0601367022���Uniforrns. -§ Bullet roof Vest`.:,. 1/13/2020 Constable-P.ct 2 N/A = 110000565636/1300D0565650 Uniforms ;Bulletproof Vest ,1/13/2020Constable Pct 2 N/A 0601367899/0601367901,'. Uniforms Bulletproof Vest 1/13/2020 ConstablePct 2 .-N/A -.- 140000572357/140000572390 -°Uniforms BulletproofYest.° -113/2020 Constable Pct 2.. N%A. 0601580578/0601580587 „ Uniforms-; :" =Bulletproof Vest 1I13/2020 Con3tanble Pct 2` ,N/A - 11 000 0' 634/130000565647- ' Uniforms - I Bulletproof Vest '. - ,1/13/2026 :. Constable Pd•2_ N%A : =B Worn off : Uniforms _ ulletproof Vest ,2/13%2020 Constable Pct 2'.- N/A - 020056493/0200564852 ";: ` �,Unif6rms%: '-, Bulletproof Vest, - 1/13/2020 . Constable Pct 2 ,° "N/A - ,..`. ;0601367902/0601367900,=° , Un'rforms - .; -Bulletproof Vest : °. - • ° ° <s `1(13/2020:- _ Constable Pct 2 `' , N�A w , " _ -0501036620/0503036550"� _' :'Uniforms "• 'Bulletproof -Vest' 1/13/2020 . -' . Constable Pct 2 "N/A; ." 0601604460/0601604476, ; ,' `. -biniforms' Bulletproof Vest,. `; 1/13/2020--- . Constable Pct -'2 N/A- 3982119' :. Uniforms'Bulletproof-Vest X1/13/2020 ' ,Constable Pct 2 _• : N%A ' Worn off,_,.: .Uniforms . Bulletproof Vest . 1/33%2620 • ' Constable Pct 2-N/A,7 _.7 Body Armor Vest Carriers - 3 Blaur - 2XL 4XL Tall 2XL keg and l Elbeco -'XL Long , h` Uniforms 1/16/2020 .. :50 ..: N/A _ :. a - N/A `. Uniforms Pants = Qty 88,"Shirts Qty 90, Jackets - Windbreakers - ;Qty 2 Ties Qty 2 1/16/2020 BCDC ' .::.: . = N/A„ . ; _ .. S%N-268435458101294177.- °•- Electronic " ,Motorola VU204 FPPhone.. - 'S/N 268435460407709366_; be "'` .. .. -' Motorola VU204•Fhp Pti6ne =` 1/16/2620 :BCDC`>• . ' .NJA' ,« S/N268435460401712992, . `Electronics" - Motorola-VU204 Flip PI, 1/16/2020. ` BCDC" N/A 3/N 26843646047667599`: ;"_ Electronics .Motorola VU204 Flip Phone 1/16/2020' - BCDC.== N/A, :, _ S/N 26843546040768635.:: .Electronic Motorola VU204 Flip Phone,, { - �1J17/2019.: .. -BCDC NjA : C9TA10692 " F:. 'Electronics :" Panasonic Video Recorder 12/04/19- Fleet NJA - N/A =: Electronics a.16 VHF Motorola MaraTrek radios 1/17/2020 CDC . N/A .- Misc Mik Crate full of broken handcuffs and chain3: BRAZOS COUNTY, TEXAS REQUESTED POSITION CONTROL CHANGES FOR ADOPTION Expo - Prorated For the Year Ending September 30, 2020 Leper Date: 1/21/2020 EtTective Date: 1/28/2020 Biweekly/ Base Increase! In—ase! Increase! Increase! Increasel Agenda Date: 1/28/2020 Basic Pay Budget Hourly Budget (D—) (D—) (D—) (D—) -a (D 0 Salary + Unemploy Medical( Depart. Title Class Post. Group Steps Code Hours Rate Merit Salaries FICA Retirement •': •^ `,\VlC';,:"�,' merit Dental 1 Request: Increase by 6 steps From: Expo FY 20 Adopted Salary 51610000 53100000 53200000 53800000 53900000 Medicat(Flex 36000100 Facility Operations Assl.-Zero Budge, -0831., 2. ;, 12. .- .5 . 014, c .1416 17.17 .-.24,313:00 To: FY 20 Requested Salary after Adoption 36000100 Facility Operations Asst.- Zero Budge ''0831:, `.2 A2 ` '1'1 014 1416• "' 19.91' ':28,193.00.; 3,880.00 297.00 592.00 9.00 RESULT: Ia'eteasc Actual 28,192.56 NET RESULT: 4,778.00 Position is vacant 2 Request: Decrease by 4 steps From: Expo 36000100 Manager - Expo Operations 0856 1 To: 36000100 Manager - Expo Operations 0856 1 1 RESULT: Decrease „ NET RESULT: (6.096.00) FY 20 Adopted Salary 25 9 013 18.2 2;883.20 52,475.00 FY 20 Requested Salary after Adoption '25 ' 5 ", 013- 18.2, 2,611,26 -47,524,00 Actual 47,523.84 51300000 53100000 53200000 53800000 53900000 MedicaWlex (4,951.00) (379.00) (755.00) (11.00) - Position is vacant ud at ce Use: $ (1, 1. 0) $ (82.00) $ 1 3.00) $ (2.00) $ - $ Total Cost $ (1,318.00) .Deerease,to TY'20; Budgt t . Approved by: BILk7.OS COUNTY, TEXAS REQUESTED POSITION CONTROL CHANGES FOR ADOPTION Expo - Annual For the Year, Ending September 30, 2020 Letter Date: 112 112 02 0 From: Expo 36000100 Manager - Expo Operations 0856 1 To: 36000100 Manager - Expo Operations 0856. 1 Effective Date: 1/28/2020 Biweekly/ Base Increase/ Increase] Increase/ Increase] Increase/ Agenda Date: 1128!2020 Basic Pay Budget Hourly Budget (D.nrraae) ep—«) (tx—) tDn,cs<) (D.,...) Salarv+ Uocmploy MedlcaU Depart Title Class Post. Group Steps Code Hours Rate Merit Salaries FICA Rctirement -' ;"WlGr:'r:J went Dental 1 Request: Increase by 6 steps From: Expo FY 20 Adopted Salary 51610000 53100000 53200000 53800000 53900000 Medical/Flex 36000100 Facility Operations Asst. - Zero Budge 0831'1 .'12 12 _: 5 _ 014.= , 2096 17.17 '35,989.00., To: FY 20 Requested Sabnry after Adoption 36000100 Facility Operations Asst. - Zero Budge.' 0831 , ..2, 12 ;°.. 11. 014 - 2096 ,19.91 41,732.00. 5,743.00 439.00 876.00 13.00 RESULT: Ila crease Actual 41,731.36 NET RESULT: 7,071.00 Position is vacant 2 Request: Decrease by 4 steps From: Expo 36000100 Manager - Expo Operations 0856 1 To: 36000100 Manager - Expo Operations 0856. 1 RESULT: Decrg5se, ,,• _,_ , NET RESULT: (8,774.00) FY 20 Adopted Salary 25 9 013 .26.2 2,883.20 75,540.00 FY 20 Requested Salary after Adoption 25 '' 5 013 26.2 . 2,611.20 —69,414.00 Actual 68,413.44 51300000 53100000 53200000 53800000 53900000 Medical/Flex (7,126.00) (545.00) (1.087.00) (16.00) - - Position is vacant Ar Bu et Office Use: (1,383. $ (106.00) (211.00) $ 3. 0) $ b Total Cost $ (1,703.00) Decrease fo FY ZOiBudgcl=. _. Approved by: BRAZOS COUNTY, TEXAS REQUESTED POSITION CONTROL CHANGES FOR ADOPTION Constable Pct. #2 - Prorated For the Year Ending September 30, 2020 Letter Date: 1/16/2020 Actual (2,286.00) 36,673.20 Employee is at Group 22 Step 2 2 Request: Increase by 2 steps Effective Date: 2/10/2020 FY 20 Adnoted Salary Biiveekly/ Base Inaeasel nwreasel Increasel Inaeasel Inaeasel Agenda Date: 1/28/2020 Basic Pay Budget dourly Budget (Ih-1 (D—) (D—) 36,674.00 (D—) RESULT: _ .. Salary + _... Actual - - 7 Unentploy nfedieal/ Depart Title Class Post. Group Steps Code Flours Rate Mcrit Salaries FICA Retirement '. •-%\VIC<.` tnent Dental 1 Request: Decrease by 2 steps From: Constable Pct #2 FY 20 Adopted Salarv_ 51615000 53100000 53200000 53800000 53900000 MedicatfFlex 30201100 DeptyConst. Pet 2 1617 ': -3 22,- '-'6". .026 - '1336. 28.84. '38,531.00:. To: FY 20 Requested Salary after Adoption 30201100 Dcpty Const, Pct 2 1617 3 22 '4 . 026 1336 27.45 36,674.00 (1,857.00) (142.00) (283.00) (4.00) RESULT: _... ...: . NET RESULT: Actual (2,286.00) 36,673.20 Employee is at Group 22 Step 2 2 Request: Increase by 2 steps Front: Constable PCL #2 FY 20 Adnoted Salary 51615000 53100000 53200000 53800000 53900000 MedicatfFlex 30201100 Deply Const, Pct 2 1617 6 22. 2 026 1336 26.13 - 34,910.00_ To: FY 20 Requested Salary after Adoption 30201100 Depty Const Pct 2 1617 6 22 „'.; 4 -026 1336 27.45: 36,674.00 1,764.00 135.00 269.00 4.00 RESULT: _ .. _... Actual 36,673 20 NET RESULT: 2,172.00 Employee is at Group 22 Step 2 ud et Of ce Use: $ (9 0) $ (7.00) $ (14.00) $ $ $ by: Total Cost $ (1 1400);D&r6wAo FX W. Budget` Approved BRAZOS COUNTY, TEXAS REQUESTED POSITION CONTROL CHANGES FOR ADOPTION Constable Pct. #2 - Annual For the Year Ending September 30, 2020 Letter Date: 1/16/2020 From: Constable Pct. #2 FY 20 Adopted Salary 51615000 53100000 53200000 53800000 53900000 MedlcaVFlex Effective Date: 2/10/2020 22 2 026. 2096 ' 26.13 Biweekly/ Base Inaease/ Inaeasel Increase! Increase! Inaeasol Agenda Date: 1/28/2020 Basic Pay Budget Hourly Budget (Dm—) (D.Y -) (Dm—) (D—) (Duxrae) Actual 57,535.20 Salary+ NET RESULT: 3,407.00 :1 Unemploy Medical/ Depart. Title Class Post. Group Steps Code Hours Rate Merit Salaries FICA Retirement P' +I:t W/Cif:'ri meat Dental 1 Request: Decrease by 2 steps From: Constable Pct. #2 FY 20 Adopted Salary 51615000 53100000 53200000 53800000 53900000 MedicaVFlex 30201100 Depty Const, Pct 1617- '-3. '. 22"'= `;6 026 2096 28:84' 60.449.00 To: FY 20 Requested Salary after Adoption 30201100 Depty Const, Pct 2 1617 `` 3'- 22 ,' 4' , 026 ' 2096 -.27.45::, ' 57;536.00; (2,913.00) (223.00) (444.00) (6.00) RESULT: NET RESULT: (3,586.00) Actual 57,535 20 Employee is at Group 22 Step 2 2 Request: Increase by 2 steps From: Constable Pct. #2 FY 20 Adopted Salary 51615000 53100000 53200000 53800000 53900000 MedlcaVFlex 30201100 Depty Const, Pct 2 1617. 61' 22 2 026. 2096 ' 26.13 54,769.00 To: FY 20 Reuuested Salary after Adoption 30201100 Depty Const, Pct 2 .4617' ,.16 ,, '22 ' :4; 026 2096-, 27.45 '57,536.00' 2,767.00 212.00 422.00 6.00 RESULT: Actual 57,535.20 NET RESULT: 3,407.00 Employee is at Group 22 Step 2 ud et Office U e: $ (14 . 0) $ ( 1.00) $ (22.0 ) $ $ $ Total Cost $ (179.00)L)ecre�sc 6 FY 20"'BRdgc't'`' Approved by: FISCAL YEAR 2020 EMERGENCY MANAGEMENT PERFORMANCE GRANT APPLICATION 1. APPLICANT NAME (Jurisdiction): Brazos County 2. COUNTY: Brazos 3. DISASTER DISTRICT: 13 4. EMPG STATUS: R1 Current EMPG Program participant ❑ New EMPG Program applicant 6. PROGRAM PARTICIPANTS: (List all jurisdictions that are participants in your emergency management program. Identify any jurisdictions that have joined or withdrawn from your program in the last year.) Brazos County, City of Bryan, City of College Station, City of Kurten, City of Wixon Valley, and Texas A&M University 6. CHECKLIST OF APPLICATION ATTACHMENTS: (Seethe FY 2020 Emergency Management Performance Grant (EMPG) Guide for information on completing these forms.) ] Designation of Grant Officials (TDEM-176) Q Statement of Work & Cumulative Progress Report (TDEM-17A) - This form shall be signed by the EMC Z EMPG Staffing Pattern (TDEM-66) - The Authorized Official shall sign this form Q Application for Federal Assistance (TDEM-67) -The Authorized Official shall sign this form EMPG Staff Job Description (TDEM-68) - A current job description is required for each staff member listed in the FY 2020 EMPG Staffing Pattern (TDEM-66) FEMA Form 20-16 Summary Sheet for Assurances & Certifications - Shall be signed by an Authorized Official Attached: ❑✓ FEMA Form 20-16A, Assurances — Non -Construction Programs ✓❑ FEMA Form 20-16C, Certifications Regarding Lobbying, Debarment, Suspension, & Other Responsibility Matters; and Drug -Free Workplace Requirements 0 FEMA Form SF LLL, Disclosure of Lobbying Activities - Signed by the Authorized Official required only if the applicant performs lobbying to influence federal actions Q Direct Deposit Authorization (form 74-146) orApplication for Payee ID Number (form AP -152) - The Grant Financial Officer shall sign this form ❑� Travel Policy Certification (TDEM-69) - The Grant Financial Officer shall sign this form 7. CERTIFICATION: This Application, together with the approved EMPG Statement of Work & Cumulative Progress Report 17A a annual work plan for the emergency management program whose participants are listed above. The dersr agree to exert t It efforts to accomplish all activities listed in the Statement of Work & Cumulative Progress ort ap by the Texas D "Sion of Emergency Managem t. 13 eLhco�& Authorized Official ate Emergency Management Coordinator Efate Duane Peters Michele Bailey- Meade Printed Name Printed Name: TDEM-17 Email address: TDEM.EMPG@tdem.texas.gov Page 1 of 1 10/19 Physical Address: Texas Division of Emergency Management Completed forms and application materials can be 1033 La Posada Blvd. Suite 300 sent by email or mail to: Austin. Texas 78752 Vol. pg._25-- FISCAL YEAR 2020 DESIGNATION OF EMPG GRANT OFFICIALS APPLICANT NAME (JURISDICTION): Brazos County EMERGENCY MANAGEMENT COORDINATOR" NAME El Mr. ❑■ MS. Michele Bailey -Meade Title *If newly appointed, attach form TDEM-147 Official Mailing Address Brazos County Emergency Management 110 N. Main Ste, 100 Bryan,TX 77803-3234 Daytime Phone Number Brazos County Emergency Management Please include ZIP`}.4: 110 N. Main Ste, 100 E-mail Address Bryan,TX 77803-3234 Daytime Phone Number 979 821-1011 Alternate Number 979 821-1010 Fax Number ( 979) 393-9922 E-mail Address mmeade@brazoscountytx.gov POINT OF CONTACT RESPONSIBLE.FOR APPLICATION NAME ❑ Mr. ■ Ms. Michele Bailey -Meade Title Emergency Management Coordinator Official Mailing Address PleaselncludeZlR+4_ Brazos County Emergency Management 110 N. Main Ste, 100 Bryan,TX 77803-3234 Daytime Phone Number 979 821-1011 Alternate Number (979 821-1010 Fax Number ( 979 ) 393-9922 E-mail Address mmeade@brazoscountytx.gov .GRANT FINANCIAL;OFFICER CANNOT BE -THE SAMEAS-, NAME ❑ Mr. ■ MS. Katie Connor Title Brazos County Auditor Official Mailing Address FleasencludeZlP".+4 Brazos County Auditor's Office 200 S. Texas Ave., Ste 218 Bryan,TX 77803-3999 Daytime Phone Number 979 361-4359 Fax Number ( 979 ) 361-4188 E-mail Address kconnor@brazoscountytx.gov .AUTHORIZED OFFICIAL MAYOR, COUNTY JUDGE, CITY MANAGER NAME ❑K Mr. ❑ MS. Duane Peters Title County Judge Official Mailing Address Please include ZlP +4 Brazos County Judge's Office 200 S. Texas Ave., Ste 332 Bryan,TX 77803-3999 Daytime Phone Number 979 361-4102 Fax Number ( 979 ) 361-4503 E-mail Address dpeters@brazoscountytx.gov Rev.11 /19 TDEM-17B Vol. c� � Pg. `��-Q FISCAL YEAR 2020 EMPG STATEMENT OF WORK & CUMULATIVE PROGRESS REPORT Applicant Name (Jurisdiction): !Brazos Coun Jurisdiction DUNISAM # 1052960341 Congressional District # 117 SAM Status JActive Jurisdiction Population 1226,758 2018 census data available at: TDEM -147 Submitted ❑ Please use the US Census Bureau website TASK 1—WORK PLAN & SEMIANNUAL PROGRESS REPORT KEY DOCUMENT SUBMISSIONS AND APPROVALS Document Submitter Date TDEM Reviewer Date Statement of Work Michele Bailey -Meade Progress Report #1 Progress Report #2 ZWork Plan TASK 1—WORK PLAN & SEMIANNUAL PROGRESS REPORT Work Plan Jurisdiction will submit an EMPG Application, two Progress Reports, and four Quarterly Financial Reports ❑Progress Report #1 ❑ Progress Report #1 is being submitted to TDEM ❑ First Financial Report has been submitted to TDEM ZWork Plan ❑ Progress Report #2 is being submitted to the TDEM ❑Progress Report #2 ❑ Second & Third Quarter Financial Reports have been submitted to TDEM ❑ Fourth Quarter Financial Report has been submitted to TDEM TASK 2—LEGAL AUTHORITIES FOR EMERGENCY MANAGEMENT PROGRAM ❑ Jurisdiction will maintain current legal documents establishing emergency management program Q Legal documents are current & on file with TDEM; no additional action is required. ❑Jurisdiction will prepare & submit to TDEM Preparedness Section: ZWork Plan ❑ Commissioner's Court Order # ❑ City Ordinance(s) for. ❑ Updated Joint Resolution dated: ❑ NIMS Adoption dated: ❑ Legal documents are current & on file with TDEM, no additional action is required ❑ Progress Report #1 ❑Jurisdiction completed & submitted to TDEM Preparedness Section: October 1 — March 31 ❑ Commissioner's Court Order # ❑ City Ordinance(s) for. ❑ Updated Joint Resolution dated: ❑ NIMS Adoption dated: ❑ Legal documents are current & on file with TDEM, no additional action is required. ❑ Progress Report #2 ❑Jurisdiction completed & submitted to TDEM Preparedness Section: April 1- September 30 ❑ Commissioner's Court Order # ❑ City Ordinance(s) for. ❑ Updated Joint Resolution dated: ❑ NIMS Adoption dated: Rev. 11119 TDEM-17A Vol. 20 ` Pg. TASK 3 -PUBLIC EDUCATION/INFORMATION Jurisdiction will conduct hazard awareness activities for local citizens. 0 Work Plan NIMS compliance ❑ Jurisdiction completed the following hazard awareness and/or public educationfinformation activities: [—]Progress Report #1 ❑ Basic Plan October 1 — March 31 Annexes: [DA ❑B ❑C ❑D ❑E OF ❑G ❑H Ell ❑J ❑K ❑L ❑M ❑ Jurisdiction completed the following hazard awareness and/or public educationfinformation activities: ❑ Progress Report #2 NOTE. All Plans and Annexes must be NIMS compliant. April 1 — September 30 ❑ Jurisdiction reviewed emergency management plan & annexes for currency and TASK 4 -EMERGENCY MANAGEMENT PLANNING DOCUMENTS ❑ Jurisdiction reviewed emergency management plan & annexes for currency and NIMS compliance ❑ Emergency management plan and all annexes are current and NIMS compliant El Jurisdiction will develop, update, or change these planning documents: ❑ Basic Plan El Work Plan Annexes: [DA ❑B ❑C ❑D ❑E OF ❑G ❑H Ell ❑J ❑K ❑L ❑M ON ❑O ❑P ❑Q OR ❑S ❑T ❑U OVE] El Other documents: Annexes C & P - updated NOTE. All Plans and Annexes must be NIMS compliant. ❑ Jurisdiction reviewed emergency management plan & annexes for currency and NIMS compliance ❑Progress Report #1 ❑ Emergency management plan and all annexes are current and NIMS compliant ❑ Jurisdiction updated by revision or change the following planning documents: October 1 — March 31 ❑ Basic Plan Annexes: ❑A ❑B ❑C ❑D ❑E ❑F ❑G ❑H ❑I ❑J ❑K ❑L ❑M ❑N❑O❑P❑Q❑R EIS ❑T❑U❑V❑ ❑Other documents: ❑ No Task 4 progress necessary this reporting eriod. ❑ Jurisdiction reviewed emergency management plan & annexes for currency and NIMS compliance ❑ Progress Report #2 ❑ Emergency management plan and all annexes are current and NIMS compliant ❑ Jurisdiction updated by revision or change the following planning documents: April 1 — September 30 ❑ Basic Plan Annexes: ❑A ❑B ❑C ❑D ❑E ❑F ❑G ❑H ❑I ❑J ❑K ❑L ❑M ❑N ❑O ❑P ❑Q OR ❑S ❑T ❑U ❑V ❑ Other documents: ❑ No Task 4 progress necessary this reporting period. Rev. 11/19 TDEM-17A TASK 5—IPPW NOTIFICATION AND EXERCISE PLAN Integrated Preparedness Planning Workshop (IPPW) Conduct an annual Integrated Preparedness Planning Workshop (IPPW) (formerly known as the Training and Exercise Planning Workshop) with the whole community to develop a 3-year Integrated Preparedness Plan (IPP). See detail in the Amplifying Information section. Update the plan on an annual basis and submit no later than 90 days from conduct. In a given year, conduct and evaluate as many or as few exercises, both discussion-based and operations- based, to address any three (3) designated Priority Areas: ❑� Work Plan It is recommended to conduct at least one (1) operations-based exercise annually to enhance community preparedness. ❑ IPPW See the EMPG local guide for further exercise details. Date Submitted: REQUIRED EXERCISE SCHEDULE Performance Exercise Type Exercise Date & Name Quarter of Year PeriodList All Fiscal Year 2020 Full Scale 1. 06/03/2020 - Active Shooter Exercise (Tentative Name) ❑ 1 ❑ 2 p 3 El 4 10perational Based ❑ 1 ❑ 2 ❑ 3 ❑' 4 IlDiscussion Based (_1 1 ❑ 2 ❑ 3 p 4 (October 1, 2019 - September 30, 2020) 2. Date not set - Functional Disaster Recovery Exercise 3. Annex Update Seminar Exercise 4 ❑ 1 ❑ 2 ❑ 3 ❑ 4 Exercise 5 ❑ 1 ❑ 2 ❑ 3 ❑ 4 Our last Full-Scale exercise was conducted on (date)' June s, 2017 Conducted the foll wing exercises and provided documentation to TDEM: ❑Progress Report #1 Exercise Type Exercise Name and Date EMPG Funded Exercise 1 Exercise 1 October 1 — March 31 IPPW Date Submitted: Exercise 2 Exercise 2 Exercise 3 Exercise 3 ❑No exercise completed and did not request credit for a real world event ❑Exercise approved confirmation documentation attached ❑ Progress Report #2 April 1 —September 30 Conducted the following exercises and provided documentation to TDEM: Exercise Type Exercise Name and Date EMPG Funded Exercise 1 p Exercise 1 Exercise 2 Exercise 2 ❑ IPPW Date Submitted: Exercise 3 Exercise 3 ❑ No exercise completed and did not request credit for a real world event ❑ Exercise approved confirmation documentation attached Rev. 11/19 TDEM-17A TASK 6 -TRAINING FOR EMERGENCY MANAGEMENT PERSONNEL All EMPG funded emergency management personnel and the local elected official or their designee will participate in the following training during FY 20: Position & Name Course Name or Number Deputy EMC/ Jason Ware G-205/ Recovery from Disaster: The Local Government Role Deputy EMC/ Jason Ware IS -662/ Improving Preparedness and Resilience Through Public -Private Partnerships ❑� Work Plan Deputy EMC/ Jason Ware IS -75/ Military Resources in Emergency Management EMC[Michele Bailey -Meade IS -559 Local Damage Assessment EMC/Michele Bailey -Meade IS -662 Improving Preparedness and Resilience through Public -Private Partnerships Emergency management personnel completed the following training and documentation is attached: Position & Name Course Name or Number Date Completed ❑ Progress Report #1 October 1 — March 31 E] No progress necessary this reporting period. Emergency management personnel completed the following training and documentation is attached: Position & Name Course Name or Number Date Completed ❑ Progress Report #2 April 1 —September 30 No progress necessary this reporting period. Rev. 11119 TDEM-17A Vol. Pg. 8DI TASK 7 -EMERGENCY MANAGEMENT TRAINING FOR OTHER PERSONNEL ❑Work Plan Jurisdiction will conduct or arrange emergency management related training for elected officials, other local officials, & support agencies. ❑ Progress Report#1 October 1 — March 31 ❑ No progress necessary this reporting period The following formal training courses were taught or contracted: Date Course Title Description of Attendees # Trained ❑Progress Report#1 Jurisdiction can demonstrate TASK 8 requirements by: October 1- March 31 No progress ❑ necessary this reporting period ❑ Progress Report #2 April 1 — September 30 ❑ No progress necessary this reporting period The following formal training courses were taught or contracted: Date Course Title Description of Attendees # Trained No progress ❑ necessary this reporting period TASK 8 -EMERGENCY MANAGEMENT ORGANIZATIONAL DEVELOPMENT Jurisdiction will demonstrate the ability to process and submit a STAR request AND access the National Weather Service information: ❑� Work Plan ❑Progress Report#1 Jurisdiction can demonstrate TASK 8 requirements by: October 1- March 31 No progress ❑ necessary this reporting period ❑ Progress Report #2 Jurisdiction can demonstrate TASK 8 requirements by April 1 -September 30 No progress ❑ necessary this reporting period Rev. 11/19 TDEM-17A Vol. 9 Pg. ?)I REMARKS (Use an Additional Sheet if Necessary) JURISIDICTION NAME: Brazos County Rev. 11119 TDEM-17A Vol. -20q- pg• FISCAL YEAR 2020 EMPG STAFFING PATTERN 1. APPLICANT NAME (as is appears on EMPG application) 2. COUNTY 3. FULL-TIME EMPLOYEES (including those who work all or only a portion of their time in emergency management duties) 4. Gross Annual Salary S. Gross Annual Benefits 6. Gross Salary & Benefits (4+5) 7. % Work in EM Duties 8. Salary & Benefits for EM (60) 9. Est EM Travel Costs Name: Michele Bailey -Meade 84,130.82 34,270.95 118,401.77 118,401.77 2,800.00 Position: Emergency Management Coordinator Name: Jason Ware 65,101.76 29,992.23 95,093.99 0.00 95,093.99 2,800.00 Position: Deputy Emergency Management Coordinator Name: Name: 0.00 0.00 Position: Name: Position: Name: 0.00 0.00 0.00 Position: Name: Position: 0.00 0.00 Position: Name: 0.00 0.00 Name: 0.00 Position: Name: 0.00 0.00 Position: 0.00 Position: A. SUBTOTAL: 0.00 0.00 ; 213,495.76 5,600.00 10. PART-TIME EMPLOYEES 11. % of Full Time 12. Gross Annual Salary 13. Gross Annual Benefits 14. Gross Salary & Benefits (12+13) 15.% Work in EM Duties 16. Salary & Benefits for EM (1415) 17. Est EM Travel Costs Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: B. SUBTOTAL: F e 0.00 0.00 TOTAL:213,495.76 18. 19. 5,600.00 CERTIFICATION: I certify that no individual listed obov olds elected We. Signature of Authorized Official; Printed name of Authorized Official: Date Signed: UCIVI-DO 11/19 Vole 3�9 P gm - Page 1 of 1 FISCAL YEAR 2020 APPLICATION FOR FEDERAL ASSISTANCE (Instructions on Reverse) NAME OF PROGRAM/ ASSISTANCE: 1. CFDA NUMBER: 2. APPLICANT STATUS: EMERGENCY MANAGEMENT New Applicant ❑ PERFORMANCE GRANT (EMPG) 97.042 Renewal 0 3. FEDERAL FISCAL YEAR: 4. START DATE: 5. END DATE: FY 2020 OCTOBER 1, 2019 SEPTEMBER 30, 2020 APP LICANT.INFORMATtON a. Legal Name of Applicant Organization (as b. Name & Telephone Number(s) of it appears on the EMPG Application Emergency Management Coordinator: (IDEM -17): Brazos County Michele Bailey -Meade c. Mailing Address: d. Physical Address (if different from Mailing 110 N. Main St., Suite 100 Address): Bryan, TX 77803 110 N. Main St., Suite 100 Bryan, TX 77803 Employer Identification Number/Tax ID# 746000433 EMPG-PERSONNEL SUMMARY.. include only those staff. that will be aid %Wdh'EMPG funds - e. Number of EMPG Staff & Percentage of Time Worked in Emergency Management Duties # Staff Percent # Staff Percent # Staff Percent 1) Full Time: 2 100% 2) Part Time Total Number of.EMPG-Funded Personnel: 2 ESTIMATED, EXPENSES - f. Salary & Benefits from line 18, form TDEM-66 $213.495.76 g.Travel Expenses from line 19 form TDEM-66 _S5,600.00 h. Other Expenses from section on reverse $77.115.00 i. Total Expenses F + G + H $ 228,210.76 j. Federal Share I x .50 $ 114,105.38 Note: If you cannot meet the cash match requirement, check the box below and attach a match proposal as specified in Section 2 of the Local Emergency Management Performance Grant Guide. TDEM must review and approve any exceptions made to the cash match requirement at the time of application. ❑ Cash Match Exception Requested CERTIFICATION: I certify that to the best of.my'knowledge and belief this application and its attachments are -true and correct. . k. Typed Name of Authorized Official: Duane Peters i. Title of Authorized Official: County Judge m. Original Signature of Authorized Official: n. Date Signed: f o Rev. 11119 TDEM-67 Vol. Pg.. INSTRUCTIONS 1. Except as indicated below, entries are self-explanatory. 2. Item A: Enter the legal name of your jurisdiction. Your entry should match the Applicant Name used on the EMPG Program Application (IDEM -17). 3. Item E: indicate both the number of full-time and part-time employees who work specific percentages of time in emergency management duties. Example 1: 1- staff @ 100 percent, 2- staff @ 50 percent. Example 2: indicate the number of part-time employees. Include only staff members whose salary and benefits are supported by EMPG funding. The data in this section should agree with the information included on the EMPG Staffing Pattern (IDEM -66). Item K, L, & M: This form must be signed by the Authorized Official indicated on the TDEM 17B. Authorized Officials are County Judges, Mayors, and City Managers- NOT Emergency Management Coordinators. OTHER ALLOWABLE- EXPENSES'== Describe the other allowable expenses of your emergency management program that you are requesting be supported by EMPG funding and provide an estimate of the amount of those expenses. These costs must comply with 2 CFR, Part 225, Cost Principles for State. Local, and Indian Tribe Governments. Salaries and expenses for elected officials are not allowable under the EMPG grant. Continue on a separate sheet if necessary. Transfer the Total calculated below to line 9c on the front of this form. To determine if an expense is allowable under the EMPG program, refer to the Authorized Equipment List (AEL) at https://www.fema.gov/authorized-equipment-list# Please reference the appropriate Authorized Equipment List (AEL) for expenses listed below: AEL Code Specific Description of Expense (Descriptions must be specific — do not use broad or general categories, such as operating or administrative expenses) Estimated Amount 11 RE-00-RFDB Computer Contracts $ 6,690.00 06CP-04-WADN Radio Maintenance (Skyline Communications System) $1,800.00 21 GN-00-OCEQ Office Supplies $ 275.00 21 GN-00-OCEQ Copiers/Printers $ 250.00 21GN-00-OCEQ Telephone System and Long Distance $ 100.00 21GN-00-OCEQ Rental Space for EOC/JIC $ 68,000.00 Total $ 77,115.00 Rev. 11/19 TDEM-67 Vol. Pg. _ FY 2020 EMPG STAFF JOB DESCRIPTION Jurisdiction Name Brazos County Staff Member Name Michele Bailey -Meade Position Title Emergency Management Coordinator Description Prepared By Brazos County Human Resources Department Date Prepared JOB DESCRIPTION ❑■ Current Job Description Attached ❑ See Below A. Provide a general description of the duties performed by this staff member. B. If this staff member performs both emergency management duties and other duties, identify the specific emergency management duties performed. Tf1CAA Co 11/2019 Meimn a wNy OI Unrs uescrlpiron Tor TUIUre Use. Tonipialo (twisiun 1.2 0(OW012 Class Number: 1901 Title: Emergency Management Coordinator Pay Group: 28 Department: Emergency Management I FLSA Status: Exempt ; Reports To: County Judge Approved Date: 10/1/12 EEOC Category: Professionals _.. ----- ----- l General Summary: May be called out at any time to respond to emergencies within Brazos County and to other emergencies requiring a regional response; responds to hazardous material spills as requested to document and monitor cleanup operations and coordinate with state regulatory agencies; identify needed i modifications and maintain the inter -jurisdictional emergency management plan for Brazos County; monitor severe weather situations that could affect Brazos County; perform hazard analysis and hazard vulnerability studies; identify hazard mitigation projects and coordinate hazard mitigation activities; write Emergency Management related grants and reimbursement program requests; prepare departmental budget: prepare the annual i work plan forthe Emergency Management department: prepare and present public awareness programs: prepare and conduct Emergency Management related training; and serve as liaison between Brazos County and other agencies. Essential Duties: May be called out at any time to respond to emergencies within Brazos Counly and to other emergencies requiring a regional 11 response; Respond to hazardous material spills as requested to monitor cleanup operations and coordinate with state regulatory agencies; Review and update the Inter - jurisdictional emergency management plan and annexes: Develop the annual work plan for the Emergency Management department: Serve on Brazos County Loss Control Committee and Brazos County Local Emergency Planning Committee; Organize and participate in required exercises and drills; Monitor severe weather systems that could affect Brazos County and coordinates damage assessment as needed; Prepare and submit required reports to the state; Write Emergency Management related grants and reimbursement program requests: Prepare departmental budget; Serve as liaison between county and responder groups, county and city department heads, and volunteer organizations; Maintain file of Tier If reports as submitted by hazardous materials storage sites and facilities within Brazos County; Make presentations to schools and service clubs and develop public awareness presentations; Attends training courses and conferences as necessary to further education; and Perform general administrative duties, including making copies, typing letters and memorandums on the computer, filing correspondence and other reports, delivering and picking up printing projects, faxing documents, preparing mailing labels, and obtaining office supplies. Other Duties as assigned. (1%) Supervision Received - Given: Supervises departmental employee(s), including assigning and reviewing their work and recommending personnel actions. Education Required:: Bachelor's degree in Emergency Management, Public Administration, or a related field, plus two years of emergency management experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. Preferred: Experience Required: I To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Certrfi'cafes, Licenses, Registrations Requited: Valid Texas motor vehicle's license. - Preferred: � ,^ ....moi'• . �. Brazos County Job Description Last Updated: 915/12 Tonipialo (twisiun 1.2 0(OW012 Class Number: 1901 Title: Emergency Management Coordinator Pay Group: 28 Department: Emergency Management I FLSA Status: Exempt ; Reports To: County Judge Approved Date: 10/1/12 EEOC Category: Professionals _.. ----- ----- l General Summary: May be called out at any time to respond to emergencies within Brazos County and to other emergencies requiring a regional response; responds to hazardous material spills as requested to document and monitor cleanup operations and coordinate with state regulatory agencies; identify needed i modifications and maintain the inter -jurisdictional emergency management plan for Brazos County; monitor severe weather situations that could affect Brazos County; perform hazard analysis and hazard vulnerability studies; identify hazard mitigation projects and coordinate hazard mitigation activities; write Emergency Management related grants and reimbursement program requests; prepare departmental budget: prepare the annual i work plan forthe Emergency Management department: prepare and present public awareness programs: prepare and conduct Emergency Management related training; and serve as liaison between Brazos County and other agencies. Essential Duties: May be called out at any time to respond to emergencies within Brazos Counly and to other emergencies requiring a regional 11 response; Respond to hazardous material spills as requested to monitor cleanup operations and coordinate with state regulatory agencies; Review and update the Inter - jurisdictional emergency management plan and annexes: Develop the annual work plan for the Emergency Management department: Serve on Brazos County Loss Control Committee and Brazos County Local Emergency Planning Committee; Organize and participate in required exercises and drills; Monitor severe weather systems that could affect Brazos County and coordinates damage assessment as needed; Prepare and submit required reports to the state; Write Emergency Management related grants and reimbursement program requests: Prepare departmental budget; Serve as liaison between county and responder groups, county and city department heads, and volunteer organizations; Maintain file of Tier If reports as submitted by hazardous materials storage sites and facilities within Brazos County; Make presentations to schools and service clubs and develop public awareness presentations; Attends training courses and conferences as necessary to further education; and Perform general administrative duties, including making copies, typing letters and memorandums on the computer, filing correspondence and other reports, delivering and picking up printing projects, faxing documents, preparing mailing labels, and obtaining office supplies. Other Duties as assigned. (1%) Supervision Received - Given: Supervises departmental employee(s), including assigning and reviewing their work and recommending personnel actions. Education Required:: Bachelor's degree in Emergency Management, Public Administration, or a related field, plus two years of emergency management experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities. Preferred: Experience Required: I To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Certrfi'cafes, Licenses, Registrations Requited: Valid Texas motor vehicle's license. - Preferred: Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 50 pounds, such as emergency management equipment, tiles, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Supervisory techniques; budgetary techniques; personnel policies and procedures; standard office practices; and emergency management statutes and procedures. Supervise and motivate employees; establish and maintain effective working relationships with county employees, representatives of governmental agencies, and the general public; communicate effectively, both orally and in writing; operate standard word processing and spreadsheet software: operate emergency management equipment safely; read, Interpret, and develop j standard policies and procedures; and analyze and Interpret data. r Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions, The noise level in the work environment is usually moderate. The employee must frequently work closely with others as part of a team, perform muttiple tasks simultaneously, and change tasks. 3 FY 2020 EMPG STAFF JOB DESCRIPTION Jurisdiction Name Brazos County Staff Member Name Jason Ware Position Title Deputy Emergency Management Coordinator Description Prepared By Brazos County Human Resources Department Date Prepared JOB DESCRIPTION 0 Current Job Description Attached ❑ See Below A. Provide a general description of the duties performed by this staff member. B. If this staff member performs both emergency management duties and other duties, identify the specific emergency management duties performed. 11/2019 retain a copy of tnis aescriptton for future use. Vol_ Pg. s I General Summary: i Assists the Emergency Management Coordinator (EMC) as needed with any or all departmental duties; may be called out at any time to respond to i emergencies within Brazos County and to other emergencies requiring a regional response; responds to hazardous material spills as required to i document response actions. monitor cleanup operations and coordinate with state regulator agencies; assists the EMC with maintenance of the inter - jurisdictional emergency management plan for Brazos County; monitors severe weather situations that could affect Brazos County; assists the EMC with Emergency Management related grants and reimbursement programs and with distribution of grant -funded equipment to responder agencies; assists the EMC with preparation of the departmental budget; assists the EMC with preparation of the annual work plan for Emergency Management department; prepares and presents public awareness programs: prepares and conducts Emergency Management related training; attends meetings with, and in the absence of the EMC; maintains a directory of available resources; and facilitates updates to the database for the emergency notification system and oversees maintenance and operation of the emergency notification system. i Essential Duties: Other duties may be assigned. Assists the Emergency Management Coordinator (EMC) as needed with any or all departmental duties; May be called out at any time to respond to emergencies within Brazos County and to other emergencies requiring a regional response; Respond to hazardous material spills as requested to document response actions, monitor cleanup operations and coordinate with state regulatory agencies. Assists the EMC with maintenance of the inter -jurisdictional emergency management plan for Brazos County: Assists the EMC with preparation of the departmental budget; Assists the EMC with Emergency Management related grants and reimbursement programs; Facilitate updates to the database for the emergency notification system and oversees maintenance and operation of the emergency notification system. Maintain a directory of available resources. Attend training courses and conferences on EM. Assist in planning and conducting emergency exercises. Develop and maintain ? budget spreadsheet to monitor department status. Perform general administrative work, including making copies and faxing documents. May be required to work overtime or irregular hours if necessary. Other Duties as assigned_ (10 Supervision Received: Education I i i i i Experience i Given: This is a non -supervisory position. - - -- - - - _ Required: ; Bachelors degree in Emergency Management. Public Administration, ora related field; or any equivalent combination of education and experience which provides the required knowledge, skills and abilities. Preferred: Required: - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The'' requirements listed below are representative of the knowledge, skill andtor ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Certificates, Licenses, Registrations Required: Valid Texas motor vehicle operator's license. Preferred: i k h �,�,>•ry;' ������ Brazos County oun Tnmpluiv fievtsron 1 2 OWI W2012 Job Description ►.r Y;k.�*`' S Last Updated: 9/5112 p Y \\ Class Number: 1904 Title: Deputy Emergency Management Coordinator Pay Group. ; 18 Department: Emergency Management FLSA Status: Nonexempt Reports To: Emergency Management Coordinator Approved Date: 10/1/12 EEOC Category: i Professional I General Summary: i Assists the Emergency Management Coordinator (EMC) as needed with any or all departmental duties; may be called out at any time to respond to i emergencies within Brazos County and to other emergencies requiring a regional response; responds to hazardous material spills as required to i document response actions. monitor cleanup operations and coordinate with state regulator agencies; assists the EMC with maintenance of the inter - jurisdictional emergency management plan for Brazos County; monitors severe weather situations that could affect Brazos County; assists the EMC with Emergency Management related grants and reimbursement programs and with distribution of grant -funded equipment to responder agencies; assists the EMC with preparation of the departmental budget; assists the EMC with preparation of the annual work plan for Emergency Management department; prepares and presents public awareness programs: prepares and conducts Emergency Management related training; attends meetings with, and in the absence of the EMC; maintains a directory of available resources; and facilitates updates to the database for the emergency notification system and oversees maintenance and operation of the emergency notification system. i Essential Duties: Other duties may be assigned. Assists the Emergency Management Coordinator (EMC) as needed with any or all departmental duties; May be called out at any time to respond to emergencies within Brazos County and to other emergencies requiring a regional response; Respond to hazardous material spills as requested to document response actions, monitor cleanup operations and coordinate with state regulatory agencies. Assists the EMC with maintenance of the inter -jurisdictional emergency management plan for Brazos County: Assists the EMC with preparation of the departmental budget; Assists the EMC with Emergency Management related grants and reimbursement programs; Facilitate updates to the database for the emergency notification system and oversees maintenance and operation of the emergency notification system. Maintain a directory of available resources. Attend training courses and conferences on EM. Assist in planning and conducting emergency exercises. Develop and maintain ? budget spreadsheet to monitor department status. Perform general administrative work, including making copies and faxing documents. May be required to work overtime or irregular hours if necessary. Other Duties as assigned_ (10 Supervision Received: Education I i i i i Experience i Given: This is a non -supervisory position. - - -- - - - _ Required: ; Bachelors degree in Emergency Management. Public Administration, ora related field; or any equivalent combination of education and experience which provides the required knowledge, skills and abilities. Preferred: Required: - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The'' requirements listed below are representative of the knowledge, skill andtor ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Certificates, Licenses, Registrations Required: Valid Texas motor vehicle operator's license. Preferred: i Physical Demands Typical: The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: Emergency response actions; personnel policies and procedures; and standard office practices. Establish and maintain effective working relalionships wkh county employees, representatives of governmental agencies and the general public; communicates effectively, both orally and in writing; operate standard word processhmg and spreadsheet software; and read and interpret emergency management policies and procedures. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee must frequently perform multiple tasks simultaneously, change tasks, perform tedious exacting work, and work closely with others as part of a team. FEDERAL EMERGENCY MANAGEMENT AGENCY O.M.B. NO. 3067-0206 SUMMARY SHEET FOR ASSURANCES AND CERTIFICATIONS Expires February 28, 2007 CA FOR (Name of Applicant) 2020 Brazos County Emergency Management summary sheet includes Assurances and Certifications that must be read, signed, and submitted as a part of the ication for Federal Assistance. a applicant must check each item that they are certifying to: Part I M FEMA Form 20-16A, Assurances-Nonconstruction Programs Part II M FEMA Form 20-16B, Assurances -Construction Programs Part III ❑X FEMA Form 20-16C, Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug -Free Workplace Requirements Part IV ❑X SF LLL, Disclosure of Lobbying Activities (If applicable) the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the identified assurances and certifications. Duane Peters County Judge Typed Name of Authorized Representative Title Signature of Authorized Representative -�� Dat igned 40TE: By signing the certification regarding debarment, suspension, and other responsibility matters for primary covered ransaction, the applicant agrees that, should the proposed covered transaction be entered into, it shall not knowingly enter nto any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded rom participation in this covered transaction, unless authorized by FEMA entering into this transaction. The applicant further agrees by submitting this application that it will include the clause titled "Certification arding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," provided by FEMA Regional Office entering into this covered transaction, without modification, in all lower tier covered transactions in all solicitations for lower tier covered transactions. (Refer to 44 CFR Part 17.) Paperwork Burden Disclosure Notice ublic reporting burden for this form is estimated to average 1.7 hours per response. Burden means the time, effort and ancial resources expended by persons to generate, maintain, retain, disclose, or to provide information to us. You may nd comments regarding the burden estimate or any aspect of the form, including suggestions for reducing the burden Information Collections Management, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, perwork Reduction Project (3067-0206). You are not required to respond to this collection of information unless a valid IIB control number appears in the upper right comer of this form. Please do not send your completed form to the above dress. FEMA Form 20-16, FEB 01 Q .Vol. C�- l Pg: FEDERAL EMERGENCY MANAGEMENT AGENCY ASSURANCES -NON -CONSTRUCTION PROGRAMS Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant, I certify that the applicant: 1. Has the legal authority to apply for Federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non -Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal gain. 4. Will initiate and complete the wort: within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 47284763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration) 5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of FEMA Form 20-16A, JUN 94 alcohol abuse or alcoholism; (g) Sections 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and 0) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or Federally assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. Sections 276a to 276a- 7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333), regarding labor standards for federally assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). FEMA Form 20-16A (BACK) 14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -(lased Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 19. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. Vol. �G Pg. FEDERAL EMERGENCY MANAGEMENT AGENCY CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicant should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 28 CFR Part 17; "Government -wide Debarment and suspension (Nonprocurement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Federal Emergency Management Agency (FEMA) determines to award the covered transaction, grant, or cooperative agreement 1. LOBBYING A. As required by section 1352, Title 31 of the U.S. Code, and implemented at 44 CFR Part 18, for persons entering into a grant or cooperative agreement over $100,000, as defined at 44 CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or an employee of Congress, or employee of a member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontract(s) and that all subrecipients shall certify and disclose accordingly. ©Standard Form LLL, "Disclosure of Lobbying Activities" attached. (This form must be attached to certification if nonappropriated funds are to be used to influence activities.) 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or (b) Have not within a three-year period preceding this application been convicted of ar had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public t ransactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or shall shall attached an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for grantees, as defined at 44 CFR Part 17, Sections 17.615 and 17.620: A. The applicant certifies that it will continue to privide a drug- free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions tht will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform empoyees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) the penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; � V111n f"VIM GV-IVV, JVIY 7Y --- Vol. c Pg. _q5_�J. (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: -(1) Abide by the terms of the statement; and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable FEMA awarding office, i.e., regional office or FEMA office. (f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). 8. the grantee may insert in the space provided below the site(s) for the performance of work done in connection wkh the specific grant: Place of Performance (Street address, City, County, State, Zip code) Check Elif there are workplaces on file that are not identified here. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for FEMA funding. States and State agencies may elect to use a Statewide certification. DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348-0046 (See reverse for public burden disclosure) 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: 5x a. contract ❑x a. bid/offer/application Ela. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post -award For Material Change Only: d. loan year quarter e. loan guarantee date of last report f. loan insurance 4. Name and Address of Reporting Entity: S. If Reporting Entity in No. 4 is Subawardee, Enter Name Prime Fx Subawardee and Address of Prime: Tier , if known: Brazos County Emergency Management 110 N. Main St., Ste. 100 Bryan, TX 77803 Congressional District, if known: Congressional District, if known: 17 6. Federal Department/Agency: 7. Federal Program Name/Description: EMPG FEMA CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: $ 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if (if individual, last name, first name, MI): different from No. 10a) (last name, first name, MI): N/A N/A 11. Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material Signature: representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This Print Name: Duane Peters disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be Title: County Judge available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less Telephone No.: 979-361-4102 Date: than $10,000 and not more than $100,000 for each such failure. Fede`ra1 Use Only a Authorized for Local Reproduction y; Standard Form LLL (Rev. 7-97) Vol. coq pg. qt7 2020 TRAVEL POLICY CERTIFICATION C Jurisdiction Name: Brazos ounty Check one of the two blocks below This jurisdiction has no qualifying travel regulations. EMPG participants requesting reimbursement for travel expenditures will do so in accordance with State of Texas travel regulations and reimbursement rates as published by the Texas Comptroller of Public Accounts. State travel regulations are available at h tt,as.//fmx. cpa. state. U. us/fmx/tra veUtextra vel/index. ph p X0 0 This jurisdiction has its own qualifying travel policy, a copy of which is attached. EMPG participants requesting reimbursement for travel expenditures will do so in accordance with that policy. Name of Grant Financial Officer Katie Connor Printed or Typed) Original Signature of Grant Financial Officer Date Signed r g TDEM-69 11/2019 VolAd Pge 92) BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES POLICY AND PROCEDURES FOR COUNTY TRAVEL AND REIMBURSEMENT BRAZOS COUNTY, TEXAS THE PURPOSE OF THIS POLICY AND RELATED PROCEDURES IS TO ESTABLISH AND STANDARDIZE AUTHORITY FOR USE OF COUNTY RESOURCES TO PAY FOR TRAVEL RELATED EXPENSES FOR BRAZOS COUNTY EMPLOYEES. THE FOLLOWING POLICY ADOPTED BY THE BRAZOS COUNTY COMMISSIONERS COURT ON THIS THE 8TH DAY OF JUNE, 1995 TAKES THE PLACE OF ANY PREVIOUS COUNTY TRAVEL POLICY ADOPTED BY ANY PREVIOUS COMMISSIONERS COURT. THE EFFECTIVE DATE OF THIS POLICY IS THE 6Tn DAY OF JUNE, 1995. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONERS' COURT ON FEBRUARY 17,1998. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON AUGUST 1st, 2000. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON DECEMBER 5th, 2000. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON FEBRUARY 11th, 2003. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON SEPTEMBER 20TH, 2005. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON JANUARY 31, 2006. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 11, 2007. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON April 1, 2008 revising the County Mileage Reimbursement Rate. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 28, 2010 revising the County Mileage Reimbursement Rate. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON June 28, 2011 revising the County Mileage Reimbursement Rate to 55.5 cents/mile. F:\ Policies and Procedures\Policics\Travel\Travel Reimbursementrvith lodging change 1-7-15.docl2/4/12 Vol. 3 P9. BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 4, 2012 revising the County Mileage Reimbursement Rate to 56.5 cents/mile effective 1/1/2013. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 24, 2013, revising the County Mileage Reimbursement Rate to 56.0 cents per mile effective 1/1/2014. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON SEPTEMBER 30, 2014, revising the nightly lodging rate from $85.00 plus tax per night to the rates set by the State of Texas plus applicable taxes for travel after September 30, 2014. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON DECEMBER 30, 2014, revising the County Mileage Reimbursement Rate to 57.5 cents per mile effective for travel occurring on or after 1/1/2015. This policy and related procedures replaces all previous policies and procedures. It explains Brazos County's policy relevant to the authorization of travel and the reimbursement of expenses incurred incidental to travel. Section 152.011 of the Texas Local Government Code gives the Commissioners' Court the authority to set travel expense and other allowances for all County officials and employees. This policy is to be viewed as an "accountable plan", and therefore satisfies the reporting and documentation conditions established by the Internal Revenue Code of 1986 as Amended (i.e. § 162 and §274 and Treasury Regulations 1.62.1 to 1.62.6). A. GENERAL DEFINITIONS Accountable Plan - a plan under which an employee is reimbursed for expenses or receives an allowance to cover expenses. The following four conditions must be satisfied: a. There must be a County business purpose for the expenses, b. The employee must clearly state and properly support that there was a business purpose for the expense, C. The employee must substantiate that the expense was incurred by providing documentation or be deemed to have documented the reimbursed expenses, and, d. The employee is required to return (i.e. with advances) to the County any amounts received in excess of documented expenses. Actual Expenses - the actual cost of any allowable travel expenses supported by proper receipts and/or statements. Auditor - the County Auditor and/or his designated staff. Authorization - a recognized approval level that requests the County Treasurer to encumber funds for approved travel purposes. An approval level is the signature of the elected official, department head or employee authorized to approve claims for the F:\ Policies and Procedures\Policies\Travel\Travel Reimbursement2vith lodging change 1-7-15.doc12M/12 Vol. � Pg. IOC BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES department. This authority is established by completing a computer user access form designating the employee to be on a departmental approval group in the Finance Plus financial system with the County Auditor's office. Official County Business - a business function in which County employee(s) are participating, and which is recognized by the Commissioners' Court as being official business of Brazos County. Duty Point - the primary place of employment, i.e. courthouse, road and bridge, tax office, etc. 7. Traveling County Employee - an elected official, a department head, or a person employed in the direct service of an elected official or department head who is traveling on official County business. 8. In -County Travel - travel that takes place within the confines of the legal boundaries of Brazos County, and where the primary end destination of the travel is within these same boundaries. Out -of -county Travel - any travel that has a primary end destination outside the established legal boundaries of Brazos County. 10. Out-of-state Travel - any travel that is undertaken which has a primary end destination outside the established legal boundaries of the State of Texas. 11. Educational Travel - out -of -County travel that is undertaken by County employees for approved education seminars, conferences and meetings. 12. Law Enforcement Travel - travel expenses incurred by County law enforcement personnel for the explicit purpose of transporting prisoners and/or probationers, collection of evidence, and other travel directly attributable to official County business. 13. Travel Expenses - transportation (airline fares, personal auto, public transportation, parking, and taxi), meals, lodging, and incidental expenses associated with traveling on official County business. 14. Travel Expense Forms - all forms so designated by the Auditor's office to be used to report actual and estimated travel expenses for official County business. These forms are to be submitted to the Auditor's office for reimbursement and/or documentation for advances with regards to travel expenses. 15. Direct Billing - a pre -arranged billing, established for a County employee with a lodging facility at which they plan to stay when away from their place of employment overnight on County business. Direct Billing is arranged by the Auditor's office with the intent being the reduction of the employee's financial responsibility for costs associated with travel on County business. 16. Incidental Expense - a necessary and reasonable expense incurred by a County employee while traveling on official County business. This does not include F:\ Policies and Procedures\Policies\Travel\Travel Reimbursement3vith lodging change 1-7-15.doc12/4/12 VG1. 20l Pg. 10 1 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES transportation, meals, lodging, tips, gratuities, alcoholic beverages, laundry or in -room video rental. 17. Mileage - the distance from a duty point to a destination. As noted in the following procedure, the County will reimburse mileage based on an internet mapping service such as mapquest.com, yahoomaps.com or googlemaps.com. 18. Mileage Rate - the rate of reimbursement established by the Commissioners' Court in December of each calendar year for use of a personal automobile while on County business. 19. Meal Expense — limited to $36.00 a day for meals, if an employee is away from their duty station overnight. 20. Host Hotel — "preferred room rates" negotiated by a sponsor for participants of a conference, seminar or continuing education training, at or near the program site. F:\ Policies and Procedures\Policies\Travel\Travel Reimbursement4vith lodging change 1-7-15.doc 12/4/12 pg. lea BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES B. GENERAL POLICY STATEMENT All reasonable and necessary travel by County employees for which a departmental budget has been established, and for which the department has funds remaining in the budget, and for which the travel is required in order for the employee to conduct County business is authorized. County officials and department heads are expected to plan out -of -County travel for themselves and their employees to achieve maximum economy and efficiency. All County reimbursed travel must be for official County business only. It is the responsibility of the County official and/or department head to see that all Out -of -County travel expense forms are properly completed, documented, signed and forwarded to the County Auditor's office within fourteen (14) calendar days of the travel return date. In -County mileage reimbursements may be submitted on a monthly basis. C. IN -COUNTY TRAVEL In the process of conducting County business, employees may be required to travel to locations within the County, but away from their normal duty station. If the employee incurs expenses incidental to such travel, the employee is required to obtain authorization from the department head for such expenses. If the anticipated expenditure will be in excess of $25.00, the department head may request a travel advance using the Travel Advance Form and secure the Commissioners' Court approval before any expense is incurred. Employees are expected to report the shortest distance between destinations for all travel. The County will not reimburse for personal mileage or for travel between an employee's residence and their duty point. The County will not reimburse for meals unless employee is away from their duty station overnight. The employee traveling on official County business within the County should first determine from the department head if a County vehicle is available to conduct such business. All such authorized expenses will be reimbursed within ten (10) days of the receipt by the County Auditor's office of completed reimbursement request forms. Procedure: For In -County travel, Mileage Reimbursement Requisition should be used. This form is to be tamed in by the employee to the department head at least once a month for previous travel. Department heads should then prepare a request for reimbursement and forward the completed request and attached documentation to the County Auditor's office. Mileage will be reimbursed based on the actual mileage traveled at the prevailing rate established by the Commissioners' Court. The County will not reimburse employees for meals or lodging expense incurred In -County. F:\ Policies and Precedures\Policies\Travel\Travel Rchnbursementgvith lodging change 1-7-15.doc12/4/12 vol. eaoq Pg. Io 3 BRAZOS COUNTY, TERAS TRAVEL POLICY AND PROCEDURES D. OUT -OF -COUNTY TRAVEL Out -of -County travel by County employees is permissible provided that it is authorized in advance by the department head and does not exceed departmental budgetary allowance for such travel. It is the department head's responsibility to ensure that each request has adequate documentation attached to support the stated time, place, and business purpose of the travel expense (see "Accountable Plan" requirements, Page 1). The County will reimburse for County employee meals only while the employee is out of the County on County business and away from their duty station overnight. If the travel expense is anticipated to exceed $25.00 a travel advance may be requested and Commissioners' Court approval secured before any expense is incurred. Procedure: All Out -of -County reimbursement requests are to be made on Travel Reimbursement Requisition. Requests for meal reimbursement are to be as follows: Meals will be reimbursed at the amounts listed, taxes included: Breakfast $ 8.00 Lunch $ 10.00 Dinner $ 18.00 2. No receipts will be required. The County will not reimburse an employee for more than $36.00 per day for meals. Meal reimbursement to an employee who is not away from their duty station overnight will be considered a benefit and the amount will be reflected on the employee's W-2 form at the end of the year. Meal reimbursement will not be provided to an employee who is less than seventy five (75) miles away from their duty station unless the employee is away overnight. 4. The County will not reimburse for meals provided by the conference or seminar. It is expected that the conference or seminar registration fees include any meals provided and that the employee will avail themselves of these meals. Additionally, a "continental breakfast" is not considered a meal for reimbursement purposes. The County will reimburse County employees for mileage, if a personal vehicle is used, while the employee is Out -of -County on County business. Mileage reimbursement will be made based on the duty station address to specific destination address as documented by using an internet mapping service such as mapqucst.com, yahoomaps.com or googlemaps.com, at the existing reimbursement rate set by Commissioners' Court. F:\ Policies and Procedures\Policies\Travel\Travel Reimbursement6vith lodging change 1-7-15.docl2/4/12 Vol. Pig. BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Requests for mileage reimbursements can be made in one of two ways: 1. Where mileage request is simply for a round trip the employee need only enter the dollar value on die Form. This is arrived at by multiplying the documented mileage by 2 and then multiplying this product by the reimbursement rate that has been established by Commissioners' Court. It is requested that the employee use an internet mapping service with specific addresses including number, street and zip code such mapquest.com and that the mileage documentation be submitted with the Mileage Reimbursement Requisition or Travel Reimbursement Requisition. 2. Where mileage is requested for the use of a personal automobile while on County business and the request is for mileage other than the round trip from duty point to destination, then the employee should use Mileage Reimbursement Requisition to establish the additional miles and business purpose. The County will not reimburse for mileage incurred at the destination city in pursuit of food or personal errands. Additional miles incurred at the destination city for County business should be documented using addresses at either, www.mapquest.com, www.googlemaps.com or www.yahoomaps.com. These totals should then be transferred to the Travel Reimbursement Requisition. The County will reimburse the traveling County employee for the actual cost of lodging expenses incurred, not to exceed the rate used by the State of Texas for the location, excluding taxes, while traveling on official County business. The travel needs to be approved by the department head, and the cost must not exceed the remaining departmental budget. Receipts are required for the reimbursement of lodging expenses. Please see Section G, this policy, for more information on reimbursement of lodging expenses. E. OUT-OF-STATE TRAVEL The County will reimburse employees for out-of-state travel on the same basis as Out -of -County travel. All Out of State travel must be approved by the Commissioner's Court prior to departure. If the employee elects to use a personal automobile for such travel, the County reimbursement will not exceed the lesser alternative: either the mileage (round trip at the prevailing rate per mile) or the round trip airfare from Easterwood Airport to the destination (a commercial airline quote is required). It is noted that when the distance is greater than 350 miles, and when the air fare ticket can be purchased 21 days in advance, it is usually cheaper to fly than drive. Any employee traveling on County business who does not wish to fly, and whose destination is out of state may place a.request before the Commissioners' Court requesting authorization to drive and to be reimbursed for the actual travel expense. The request would need to be in writing, placed before the Commissioners' Court 10 days prior to departure, and would need to include the reason for the request and a comparison of the costs. Commissioners' Court has the authority to accept and /or reject each request based on merit as presented. Procedure: Any out-of-state travel request must be presented to the department head. The department head must then make a formal request for approval of such travel to the Commissioners' Court, which must consider the request in open session. All requests for reimbursement are to be made on Travel Reimbursement Requisition. If a Travel Advance is needed, it should be requested at the same time. F:\ Policies and Procedures\Policies\Travel\Travel Reimbursement7vith lodging change 1-7-15.doc12/4/12 Vol. bcR pg. AID5 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES F. TRAVEL ADVANCES Employees that anticipate being away from their duty station on County business and Out -of -County for more than three (3) days, or when travel expenses are anticipated to be more than $25.00, may request a travel advance. The employee would be required to fill out Travel Advance Requisition. The form should be submitted to the department head for approval and forwarded to the County Auditor's office for processing. All requests for advance must be filed with the Auditor's office ten days prior to the departure date so that proper approval from the Commissioners' Court can be secured. The request should not exceed the estimated expenses. All meal advances will be based on $36.00 per day and a maximum of the amount allowed for the location set by the State of Texas (Domestic Maximum Per Diem Rates) plus taxes will be advanced for each day of lodging that the employee anticipates. All employees are encouraged to arrange for direct billing and to arrange for quotations for air transportation when required. Procedure: Once the employee has returned to their normal duty station, the employee has fourteen (14) days to submit documentation to the County Auditor's office on a Travel Reimbursement Requisition to account for the use of the travel advance funds. The employee should attach a copy of Travel Advance Requisition to their request to document the advance received. If the employee has received funds in excess of their need the balance should be remitted to the County Treasurer's office, and a copy of all receipt(s) attached to Travel Reimbursement Requisition. After the 14 day period travel advances that have had documentation submitted will be deducted from the employee's paycheck as agreed in the travel advance requisition. All disbursement of funds and collection of funds with regards to travel advances will be handled through the County Treasurer's office. The department head has oversight responsibility for all disbursements related to travel advances. G. LODGING The County will be responsible for a maximum of the amount allowed for the destination set by the State of Texas (Domestic Maximum Per Diem Rates) plus tax per day, for lodging expenses incurred by a County employee while traveling on official County business either out of county or out of state. The County prefers to arrange for hotel accommodations to be billed directly to the County. Department heads are encouraged to plan as far in advance as possible, and to arrange for direct billing. The County will only be responsible for the amount allowed for the destination set by the State of Texas. If the room charge is greater than allowed, the employee should be prepared to be responsible for the difference. The State of Texas follows the U.S. General Services Administration per diem rates by location. Rates are set by fiscal year, effective October 1 each year. The rates can be found by searching by city or zip code at this website: http://tivwv,.gsa. goy/portal/category/100120. The decision to pay the lodging fee for the night before a conference or meeting is at the discretion of the department head. This decision is based on the location of the meeting site and beginning or ending time of the program. Likewise, the decision to pay the lodging fee for the last day of a conference or meeting is at the discretion of the department head. It is the employee's responsibility F:\ Policies and Procedures\Policies\Travel\Travel Rembursementgvith lodging change 1-7-15.doc12/4/12 Vol. —a09 l pg. LD-LE LDi E BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES to make sure this issue is covered prior to the meeting taking place and prior to the request being placed before the Commissioners' Court. Host Hotel In many instances a county employee will attend a seminar, conference or continuing education program where the sponsor of the program has negotiated preferred room rates at (or near) the site where the program is to be held. In many instances the preferred room rate is referred to as the "host hotel." In some instances the program sponsor has secured such preferred rates at several locations. The county would prefer that county employees attending such programs stay at the "host hotel." And, therefore, if the room rate is greater than the rate allowed under Section G — Lodging of this policy, the county will reimburse the employee for the full amount of the room plus tax. The employee is required to provide adequate documentation that the program negotiated a preferred rate with the "host hotel." An example of adequate documentation would include a seminar brochure or registration information provided by the program sponsor that lists the preferred hotels. In the event an employee is able to secure a room for an amount less than the host hotel rate when a host hotel is available without incurring additional parking, car rental or mileage expenses the employee will be reimbursed at the actual room rate. Many times the county employee attending a sponsored program does not plan to attend the program in a timely manner and all "reserved program rooms" will have been taken. Alternative sites will not be considered as "host hotels" unless specifically designated as such by the program sponsor. Out -Of -State When a county employee requests out-of-state travel for a sponsored seminar, conference or continuing education program, and there is not a designated "host hotel", it is the employee's responsibility to register in a timely manner to allow the opportunity to stay at the hotel or conference center where the program is being held. When the employee makes a request for out-of-state travel, the request should clearly state the anticipated room cost; and request formal approval for reimbursement. Commissioners' Court will evaluate each request separately. Relatives and Friends Frequently county employees while traveling on county business and away from their duty station overnight will stay with friends and/or relatives. As a result their application for reimbursement will appear as if they were not away from home overnight. When such an event happens, the employee should attach a notice to their reimbursement request to allow the county auditor's office to confirm the over night stay. Restrictions on County reimbursable lodging expenses: The County WILL reimburse for: Daily Room Charges as allowed by the rates adopted by the State of Texas for the destination plus tax. R\ Policies and Procedures\Policics%Trave]\Travel Reimbursement9vidr lodging change 1-7-15.doc1214/12 Fvo �O0 �Pg.�107 ,_ BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Properly Documented Business Telephone Calls Facility Parking Charges — Self parking only* Taxi Fares (tie documentation required) Alternate means of travel (i.e. bus, train, etc.) Internet service used for conducting County business Tolls for toll road travel — receipts required Valet parking for handicapped employees with a valid handicap placard from the Tax Office. 2. The County will NOT reimburse for: Snacks Charged To The Room Room Service (No gratuity, no room service charge) Personal Expenses (i.e.: Valet, Dry Cleaning, Laundry, etc.) Tips and/or Gratuity Alcoholic Beverage Charges Video Rental (i.e.: In -Room Movies, etc.) Personal Phone Calls Hotel Club Charges Recreational Facility Charges *The County will reimburse for self parking at any rate with receipts. Valet parking will be reimbursed if it is the only parking available and is documented as such by the hotel. In the event self parking and valet parking are available and the employee chooses to use valet parking the County will only reimburse up to the rate equal to the self parking rate. Employees who incur lodging charges defined as unacceptable for reimbursement are responsible for these payments. These charges are to be accounted for and payment rendered to the facility by the employee at check out. If any of these charges billed incorrectly directly to the County by a lodging facility, the employee will be responsible for remitting reimbursement to the County Treasurer. Procedure: The employee will be required to obtain an original lodging statement from the establishment where the employee stayed. This statement should be attached to the Out -Of -County Travel Reimbursement Request. No exceptions will be allowed. H. AIR FARE and CAR RENTALS All County employees are required to travel by the least expensive mode of travel. The employee should evaluate whether travel by airplane to the destination point is cheaper than traveling by other means. The County will only reimburse for the least expensive mode of travel, unless the employee's supervisor can show good cause for using another mode. When the final destination is over 350 miles then air travel should be considered. Car Rentals should only be utilized when required for the employee to fully carry out their official business. Taxi cabs, buses, and hotel shuttle services are usually less expensive than car rentals. The County will not reimburse for expenses incurred for personal reasons. The County would prefer that the employee not enter into a rental arrangement unless it is necessary and required for the completion of the business purpose. F:\ Policies and Procedures\Policies\Travel\Travel Reimbursement©ith lodging change 1-7-15.doc12/4/12 F. 3� P9. lob BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES The County will not reimburse for first class travel. The County will only reimburse for necessary car rental at the sedan rate (no luxury cars) and necessary gasoline for the rental with receipts. The County will not reimburse for mileage on a rental car. I. CONFERENCES. SET%AINARS and CONTINUING EDUCATION The County prefers to pay in advance for conferences, seminars and registrations for continuing education. By so doing, the financial responsibility placed on the employee is reduced and proper and timely assistance can be given to the employee with regards to reservations, travel advances, and completion of reimbursement forms. The County requires that requests for registration fees be accompanied by a conference program, seminar program, or continuing education program that indicates the cost, location and payee's address. The County requires that the employee's supervisor approve the request. The supervisor must indicate that the employee's attendance will enhance the employee's ability to perform in their assigned job function. Each elected official or department head is required to budget for registration at conferences, seminars and continuing education annually as needed. If there is no budget allocation for this expenditure the Auditor's office will not approve the expenditure until an official budget amendment or budget adjustment has been approved. All elected officials and department heads are required to budget for State required annual continuing education for all members of their staff where required. When properly budgeted the County will pay for all required continuing education mandated by State statutes for elected officials and appointed department heads. When the registration for a conference or seminar includes payment for meals, it is anticipated that the employee will eat the meal provided. The County will not pay for an additional meal. When the conference or seminar is scheduled out of the County and begins in the morning. The County will reimburse for meals and lodging the night before when the distance to the sight is over 150 miles. When the conference or seminar is out of the County and ends after 4:00 PM the employee will be reimbursed for the evening meal immediately following the end of the conference or seminar if the sight is over 150 miles from the Courthouse. Meals will not be reimbursed to an employee who is less than seventy five (75) miles away from their duty station unless the employee is away overnight. J. LAN'V ENFORCETMENT TRAVEL The department head prior to the occurrence of any expense must approve all law enforcement travel expenses, whether it is prepaid by the County or reimbursed after the fact. If planning can take place before there is a need for such travel, or if travel is a result of a defined "emergency" the department should try to secure permission from the Commissioners' Court for the use of credit cards in such cases. If credit cards are used then the County Credit Card Policy is to be followed. It is recognized that the need for law enforcement travel may occur on an emergency basis. The County Attorney, Sheriff or the Director of Juvenile Probation is authorized to approve such travel and related expenses in the event of an emergency. The County Attorney, Sheriff or the Director of F:\Policies and Procedures\Policies\Travel\Travel ReimbursemenlNFidr lodging change 1-7-15.doc12/4/12 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Juvenile Probation is required to notify the County Judge and the Auditor within 48 hours of the designation of an emergency. If there are no budget funds available, the County Judge's approval will be required before the expenditure can be incurred. K. MISCELLANEOUS The employee needs to be aware that a credit card receipt is not documentation for an expenditure. All requests for reimbursements and/or requests for the County to pay for a travel related expenditure must be supported by documentation. It is the employee's responsibility to secure the documentation at the time of expenditure. In the event that no documentation is secured a certification as to the expenditure is not sufficient to support reimbursement. Some form of contemporaneous record must be received from the vendor. When an employee elects to have their spouse and/or family travel with them, this must be accurately documented and separation of costs will be required. Lodging_ expenses must be documented by the hotel/motel as to what a single occupancy rate would have been. This should be done on the face of the receipt. ALL ELECTED OFFICIALS AND DEPARTMENT HEADS ARE TO INSURE THAT ALL EMPLOYEES HAVE READ THIS POLICY AND COMPLY WITH IT. FAILURE TO FOLLOW THE POLICY WILL RESULT IN A DELAY IN THE REIMBURSEMENT PROCESS, AND COULD POSSIBLY CAUSE LEGITIMATE REIMBURSEMENTS TO BE DENIED. IF IN DOUBT PROVIDE AN EXPLANATION OR OTHER DOCUMENTATION. THE COUNTY DOES NOT INTEND FOR EIVIPLOYEES TO FINANCE COUNTY OPERATIONS. F:\ Policies and Procedures\Policies\Travel\Travel Reimbursement,2ith lodging change 1-7-15.docl2/4/12 Vol. pg. \ \C AMENDMENT NO. 7 TO BE ATTACHED TO AND MADE PART OF GROUP POLICY NO.: 000400001000-00033 ISSUED TO: Brazos County The Participation Agreement / Application is amended to reflect the following requested changes. The AMOUNT OF INSURANCE page is amended to include the following Any decrease due to age reductions will take effect on the Policy anniversary date which coincides with or follows the day of the change, whether or not the Employee is Actively at Work The effective date of this amendment is January 1, 2020; but only with respect to losses incurred on or after that date. Nothing contained in this amendment shall change any of the terms and conditions of this Policy; except as stated above. THE LINCOLN NATIONAL LI FE INSURANCE INSURANCE COMI PANY 41�l Officer of the Company d by the roup Po ' y der this day of (,,rrv� �..�C- 209-0 By Title C.F') kNSU c�. GL 1100 AMEND.®l , �� - — Pg DPS # DLD20180628 (Revised 01/2020) Interlocal Cooperation Contract Failure to Appear (FTA) Program State of Te s County of 1. PARTIES AND AUTHORITY This Interlocal Cooperation Contract (Contract) is entered into between the Department of Public Safety of the State of Texas (DPS), an agency of the State of Texas and the Court of the [City or County] of (Court), a political subdivision of the State of Texas, referred to collectively in this Contract as the Parties, under the authority granted in Tex. Transp. Code Chapter 706 and Tex. Gov't Code Chapter 791 (the Interlocal Cooperation Act). If. BACKGROUND As permitted under Tex. Transp. Code § 706.008, DPS contracts with a private vendor (Vendor) to provide and establish an automated FTA system that accurately stores information regarding violators subject to the provisions of Tex. Transp. Code Chapter 706. DPS uses the FTA system to properly deny renewal of a driver license to a person who is the subject of an FTA system entry. III. PURPOSE This Contract applies to each FTA Report submitted by the Court to DPS or its Vendor and accepted by DPS or its Vendor. Court will supply information to DPS, through its Vendor, that is necessary to deny renewal of the driver license of a person who fails to appear for a complaint or citation or fails to pay or satisfy a judgment ordering payment of a fine and cost in the manner ordered by the Court in a matter involving any offense that Court has jurisdiction of under Tex. Code Crim. Proc. Chapter 4. IV. PERIOD OF PERFORMANCE This Contract will be effective on the date of execution and will automatically renew on the anniversary date of execution for up to three additional years unless terminated earlier. V. COURT RESPONSIBILITIES A. Written warnings A peace officer authorized to issue citations within the jurisdiction of the Court must issue a written warning to each person to whom the officer issues a citation for a traffic law violation. This warning must be provided in addition to any other warnings required by law. The warning must state in substance that if the person fails to appear in court for the prosecution of the offense or if the person fails to pay or satisfy a judgment ordering the payment of a fine and cost in the manner ordered by the Court, the person may be denied Page 1 of 5 Vol. JDQ Pg -- � � DPS # DLD20180628 (Revised 01/2020) renewal of the person's driver license. The written warning may be printed on the citation or on a separate instrument. B. FTA Report An FTA Report is a notice sent by Court requesting a person be denied renewal in accordance with this Contract. The Court may submit an FTA Report to Vendor if a person fails to appear or fails to pay or satisfy a judgment as required by law. There is no requirement that a criminal warrant be issued in response to the person's failure to appear. The Court must make reasonable efforts to ensure that all FTA Reports are accurate, complete, and non -duplicative. The FTA Report must include the following information: 1. the jurisdiction in which the alleged offense occurred; 2. the name of the court submitting the report; 3. the name, date of birth, and Texas driver license number of the person who failed to appear or failed to pay or satisfy a judgment; 4. the date of the alleged violation; 5. a brief description of the alleged violation; 6. a statement that the person failed to appear or failed to pay or satisfy a judgment as required by law; 7. the date that the person failed to appear or failed to pay or satisfy a judgment; and 8. any other information required by DPS. C. Clearance Reports The Court that files the FTA Report has a continuing obligation to review the FTA Report and promptly submit appropriate additional information or reports to the Vendor. The clearance report must identify the person, state whether or not a fee was required, and advise DPS to lift the denial of renewal and state the grounds for the action. All clearance reports must be submitted immediately, but no later than two business days, from the time and date that the Court receives appropriate payment or other information that satisfies the person's obligation to that Court. To the extent that a Court uses the FTA system by submitting an FTA Report, the Court must collect the statutorily required $10.00 reimbursement fee. If the person is acquitted of the underlying offense for which the original FTA Report was filed, the Court will not require payment of the reimbursement fee. Court must submit a clearance report for the following circumstances: 1. the perfection of an appeal of the case for which the warrant of arrest was issued or judgment arose; 2. the dismissal of the charge for which the warrant of arrest was issued or judgment arose; 3. the posting of a bond or the giving of other security to reinstate the charge for which the warrant was issued; 4. the payment or discharge of the fine and cost owed on an outstanding judgment of the Court; or Page 2 of 5 DPS # DLD20180628 (Revised 01/2020) 5. other suitable arrangement to pay the fine and cost within the Court's discretion. DPS will not continue to deny renewal of the person's driver license after receiving notice from the Court that the FTA Report was submitted in error or has been destroyed in accordance with the Court's record retention policy. D. Quarterly Reports and Audits Court must submit quarterly reports to DPS in a format established by DPS. Court is subject to audit and inspection at any time during normal business hours and at a mutually agreed upon location by the state auditor, DPS, and any other department or agency, responsible for determining that the Parties have complied with the applicable laws. Court must provide all reasonable facilities and assistance for the safe and convenient performance of any audit or inspection. Court must correct any non -conforming transactions performed by the Court, at its own cost, until acceptable to DPS. Court must keep all records and documents regarding this Contract for the term of this Contract and for seven years after the termination of this Contract. E. Accounting Procedures Court must keep separate, accurate, and complete records of the funds collected and disbursed and must deposit the funds in the appropriate municipal or county treasury. Court may deposit such fees in an interest-bearing account and retain the interest earned on such accounts for the Court. Court will allocate $6.00 of each $10.00 reimbursement fee received for payment to the Vendor and $4.00 for credit to the general fund of the municipal or county treasury. F. Non -Waiver of Fees Court will not waive the $10.00 reimbursement fee for any person that has been submitted on an FTA Report, unless the person is deemed to be indigent, or the person is acquitted of the charges for which the person failed to appear. Failure to comply with this section will result in: (i) termination of this Contract for cause; and (ii) the removal of all outstanding entries of the Court in the FTA Report, resulting in the lifting of any denied driver license renewal status from DPS. Page 3 of 5 vol. Pg. AL DPS # DLD20180628 (Revised 01/2020) G. Litigation Notice The Court must make a good -faith attempt to immediately notify DPS in the event that the Court becomes aware of litigation in which this Contract or Tex. Transp. Code Chapter 706 is subject to constitutional, statutory, or common-law challenge, or is struck down by judicial decision. VI. PAYMENTS TO VENDOR Court must pay the Vendor a fee of $6.00 per person for each violation which has been reported to the Vendor and for which the Court has subsequently collected the statutorily required $10.00 reimbursement fee. In the event that the person has been acquitted of the underlying charge or is indigent, no payment will be made to the Vendor or required of the Court. Court agrees that payment will be made to the Vendor no later than the last day of the month following the close of the calendar quarter in which the payment was received by the Court. DPS will not pay Vendor for any fees collected by Court. VII. GENERAL TERMS AND CONDITIONS A. Compliance with law. The Court understands and agrees that it will comply with all local, state, and federal laws in the performance of this Contract, including administrative rules adopted by DPS. B. Contract Amendment. DPS and Court may amend this Contract through a written amendment signed by an authorized signatory on behalf of the respective party. C. Notice. The respective party will send the other party notice as noted in this section. Court Department of Public Safety Attn.: Enforcement & Compliance Service 5805 North Lamar Blvd. Austin, Texas 78752-0001 (512) 424-5311 [fax] Driver.Improvement@dps.texas.gov (512) 424-7172 Address: Address: Fax: Email: Phone: D. Termination. Either party may terminate this Contract with 30 days' written notice. DPS may also terminate this Contract for cause if Court doesn't comply with Section V.F., Non - Waiver of Fees. After termination, the Court has a continuing obligation to report dispositions and collect fees for all violators in the FTA system at the time of -termination. Failure to comply with the continuing obligation to report will result in the removal of all Page 4 of 5 Vol. 31-_Jq n _ _0 9. , h DPS # DLD20180628 (Revised 01/2020) outstanding entries of the Court in the FTA Report, resulting in the lifting of any denied driver license renewal status from DPS. Vlll. CERTIFICATIONS The Parties certify that (1) the Contract is authorized by the governing body of each party; (2) the purpose, terms, rights, and duties of the Parties are stated within the Contract; and (3) each party will make payments for the performance of governmental functions or services from current revenues available to the paying party. The undersigned signatories have full authority to enter into this Contract on behalf of the respective Parties. Department of Public Safety Authorized Signature Driver License Division Chief or Designee Title 8 ao Date Date *An additional page may be attached if more than one signature is required to execute this Contract on behalf of the Court. Each signature block must contain the person's title and date. Page 5 of 5 Fol- _ o 1 Wli:] N Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 January 22, 2020 Clinical Pathology Laboratories, Inc. 3201 University Dr. East, Suite 340 Bryan, TX 77802 Attn: John Montemayor Re: E- Wen cion of Contract # 18-090 for LaboratorJ, Services for Brazos County. Brazos County appreciates the quality work your company has provided and would like to exercise an extension option for Contract #18-090. All terms, conditions, and pricing shall remain the same. This extension will be from'February 1, 2020 through March 31, 2020. To accept the extension option, please fill out the information and sign below. Return the signed documents by email to lmaness@brazoscountytx.gov or fax .to (979) 3614293. Please return acceptance as soon as possible. 'If you have any questions, I may be reached at (979) 361-4284. Contact Name: ✓4 k i M04 ��gk'I1u Title: hIre,'i ^�• E -Mail: ,M a �G' n a o r C% ahf, e'a^l Telephone: `jx�+ q 16 y CLINICAL PATHOLOGY LABORATORIES, INC. Author' rgnnture i ZO CO TY Duane Peters, County Judge V01. -a-oft-- Pg. 117 /et;- Zot.o Date //4--2 / /0-0 Date RFP # 20-103R Appraisal Services Previously known as RFP # 19-112R and 18-111 Commitende�1� ST vett &Associates Approved: Date Approved: Max Points Available ST Lovett'& associates ;' CBRE, Inc JLL Valuation Valbr ge & Advisory Property Services Advisors Paramount Property Analysts 1 Experience of Firms personnel 30 30 ,,` `'' 28 30 24 27 2 Capacity to Perform 20 18`•; . 15 17 14 15 3 Personnel Qualifications25 24, `` 21 24 20 22 4 lGovernmental Experience. 25 25. ; 18 20 16 17 Technical Proposal Totall 100 97 _. 82 91 74 81 Commitende�1� ST vett &Associates Approved: Date Approved: RECOMMENDATION: Renewal with Ray Criswell Distributing �.Br Approved by Commissioner's Court on this C M day o 2020 by i SL�� holding the position xaia%i.nrtww.mmtw., w.4w.n..iriw.d uan 1. xpmT�Yaw Ne.p iml ea^ N'�v+NOO° sp m er.wN.n Tnrn.e mnmr rp.i.Wia w. MdpNrn. wl[mr M ,. ..wm nwR. MNNuu a app.e r.a.p.e v.epR. TOW fm MdNou r.iHpn p.e. Mn e• w14Oi Wwpra MNWmP n. w r..p.e. Tmd pm MNNpw. ilw ~rtYa Nltnl era. MN row tl»�glwn teal twO 4pN pun Sr MYN%P SS'Y9'R)1'lmw an Bw.M 1 Sm0/bP. %me.kanP y IA.A PNiWP n la!> S11All, )S N a SI.pS 9Y)b Plnn.M ApOn1pm SS ISO.W M -11-90.N 11.e0.W UK SmWn fO PfnvM tl Nepb W R.B'I.SNA i ffiNo.N le.i I0.Vn SB.19 SS a iXYo Stili N].A PYun.4 n.Ie fY.%S WS�iM6 puye. im ,en.19 UK et)ID Mmatlp illtl anpW. Y m'MPMkivd Hl SxS.wYm Hplp9.m wt�]956hPOr Symm 59,i1t SB/o f]SS9 /uu Sx3)3 f3)ro Y SIS.ea 50 S0.rn. nopb l9'l SI'N16ncry lvw mpo.N lP¢yee. smin s:i.tl )n.ID N. u).xs s )m saxu tr ntl uK snsB BAm Pwna. smn xn ssnpm wpb W p.B•llnv SewN ]m/pe. r mNmurYan Pa iLW u 9 %xSm laA III).50 gnn41r 3M, lepl sienm wi..oas%N lW. A11.1 S3x9p.A UPC IB,n UXLI3 imnpd.M. In P.w.So HPBid 'Y SC 1MwrY Supw curt rtlpwN leq'poO i %.i9 mN ST.x3 eA.m >mnad 3 i).1) wTrmp.%.Fi- .tuft S lain S.pr pP BW t 39'4nm UvYloYuw '. wt msww mam..o-«fdy 1W/n ssalm Stam SON ieA 3)ID feSBd1 [tl�v imin 35.%B S3]A ISA xo pb aT %3TWun 4vUttlYwv Wamw.w� Sm/n na Bb NPpmwsp fen f1)IO UOC pnW mw. A.wLIB s )ii.ps r noel ntum B.u.wN x�n. iw uon 3M.,. s t.l Bw�nnp )n%ewn.,iB xe4a . Hmd.. e...u.a) v.o• NP No eW .bona. lv,m„nt rw a.m. rot mine a 4e ips umii 6a. pq Ju bYU .m x •ass.r, mrc sexx% mur6a.ptane, r. Nwn w+e lc.Piam Ingnl bOMrpemwexu xu Uw Ssm,ro xp H.Wu ed%war.+r p.e. tmLYex rinNum Pv.N.wwxSBmnMdW NeO rnWl.wwmwe.nwm SYA RECOMMENDATION: Renewal with Ray Criswell Distributing �.Br Approved by Commissioner's Court on this C M day o 2020 by i SL�� holding the position razor County Purchaging Department iC 200 SOUTH IMXAS AN F Surm 352 BRYAN, TJX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 January 15.20=0 Inlbrmation lianagement Solution (IMS) 2,116 Brocklon St..1t105 San Antonio. Tit 78217 Ex to rasion o f Crnrtrnct #3(/-1 f15R fnr Jurl Srrnunous frrr Brazrrs Corn►t}; previously known as 419-1138, #13-123R and #17-004. 3ra7os Count%. appreciates the quality work your company has provided and would like to exercise the extension option for Jurr Surunrons 920,105R.. previously known as #19413R, #18-123R and #17-004. All tont,_ conditions, and pricing shall remain tale stone, as Brazos County is utilizingthe Travis County conu-act 44400003179, Printing, acid Mailing Services, tModitication No 5. This extension term Nvi[l be for one year 1'rom February' -5. 201-0 throu-h February 24. 2021. TO accept the extension option, please FII out the information and sign below. Return the signed documents by email to Lmaness@brazascottntytx.gov or fax to (979) 361-4293. Please then submit an updated CtrtilicRtc or Insurance by email or mail to the address listed above. Please return acceptance SS soon :as ImSSiltic, li you halve any questions. 1. ntay be reached at(979) 361-4284 Coutilef Mtane: INFORMATION IV1ANAGEMENTSVSTEIMS Authorized -Signature, 0RAV.. ` COU, V Duane Peters. County Judge =- P9 •--�- rM 7Tt✓�; �>�. 2--c) 21,6 Date Date 1)acu5q)n Envelbpe Ir;: F: EA1A27-3DbJ-4EDB-8,RAF-OO i55A4875C V12.0 Paee1 MODIFICATION OF CONTRACT: 4400003179, printing and Malting services i' <<UED67t ° ) 155UEDTO: Travis County Purchasing OWke Information Management Solutions LLC q P.O. Box 1748 2416.Broekton,SW. 105 Aust!.r., Teras 7$767 Son Antonio, TX 78248 f Contact: Sara Kassem Aunt Thomas Kelly Dowe Te!. No: (512) 854.9832. 111,WIS COUNTY, TEX os .w••.» I MODIFICA71ON NO.: 5 EXECUTED DATE Of ORIGINAL CONTRACT: February 21,2017 ORIGINALCONk-(ACr Tz-311i:-February 25, 2017 to Februaq-- 4, 2016 MODIFIED CONTRACT TERM END DATE: February 24, 2021 ORIGINAL CONTRACT AMOUNT: Estimated P SARAH ECKHARDI,1:1RAVIS COUNTY iUCCE CUMULATIVE CONTRACT AMOUNT: Estimated Regidremena MOD..$ AA4MINT., Not Appkable Requirements � to to Vanden !' .. .i' ' ..Court ReQalted? Na� 1 01 Complete and execute (riga) vour; pgrtloe of -the signature blocksection as tapped beloiv. i O Xes;" v DONOTLxecutee. Retain foryotirrecords. .. - .• . -� ®No •' -it_. ., .. .. ', _ r . _ _ I 11EiCRIPTION OF CHANGES: rxcept as provided in 11+1s Modification 5, e!! terms, conditions and provisions of the Contract referenced above, as.pMviously riddled, remain urichaitged and in full force and effect. j(r A. The purpD: a of this Modification is to extend the Contract term for the final available one (1) year period, in accordance with rhe "Special Provision,," Paragraph 3, "Option to Extend." 1 1. The contract period is changed from February 25, 2017 through February 24, 2020 to February 25, 2017 through a February 24, 2021. s t ! i f If . i r .ECP1 BUSINESS W.ME: Inloioim�a_tioii hi^a/nagament Solutions LLC DATE; ! • Z &2 O 0Y: s!GNATURE sy: .�p;raT �U1 Np ,17LF: 1 ITS DULY AUTHORIZED AGE NT 111,WIS COUNTY, TEX os .w••.» 1/9/2020 DATE- 3014NIE S, rLOYD, i a *4 ,,ifGtQj0, MVIS COUNTY PURCHA5!IvC AGf: L, TRAVIS COUNTY, TEXAS DATE: P SARAH ECKHARDI,1:1RAVIS COUNTY iUCCE BAFO CIP 20-580- Brazos County Jail Kitchen Expansion Committee Recommended Award: Collier Construction rov by Cof�;� _dayof L% 020 holding the position of V ��� Madison Nash Collier Skyler Total Price $ 4,035,000.00 $ 4,775,000.00 $ 3,947,000.00 $ 4,397,283.00 Unit Price #1 $25.00 $30.00 $15.00 $50.00 Unit Price #2 $50.00 $60.00 $13.00 '200.00 ton Unit Price#3 $15.00 $18.00 $2538 $50.00 Unit Pr1ce#4 $2.00 •3000.00 ton $3.10 $2.80 Unit Price #5 $30.00 $3.00 $2.09 $5.00 Unit Price #6 $60.00 $75.00 $5958 $71.00 Days to Complete Phase 1 260 240 280 230 Phase 2 70 90 65 40 Total Days with All Phases 330 330 345 270 Max Paints Avail. Total Costs including contingency, alternates and' addenda 40 39.13• 33.06 40.00 35.90 Completion Time is 12.27 12:27 IL74 15.00 Past Performance an projects of similar size and scope 10 9 3 10 3 Overall Experience of Project Manager & Superintendent 20 20 20 20 19 Resource Availability is 10 10 30 7 Total score 100 90 78 92 80 Notes and Exceptions 'bid In tons and not pounds 'bid in tons and not cubicyards Committee Recommended Award: Collier Construction rov by Cof�;� _dayof L% 020 holding the position of V ��� TREE REMOVAL FOR BRAZOS COUNTY ROAD & BRIDGE SERVICE CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 Contract No. CIP 20-630 Bryan, Texas 77803 Page 1 of 10 Pages Telephone (979) 361-4292 GENERAL REQUIREMENT FOR CONTRACT as a duly authorized representative of>✓l.l_iNlNlll �h St;S "Contractor" willingly attest to perform (or deliver) as per Exhibit A for Brazos County. I further agree to all of the provisions and specifications contained in this contract. SCOPE OF WORK: I. Contractor shall cut down and haul off 46 (forty-six) trees. Trees may be hauled off to Brazos County yards located on 21303 Kathy Fleming Road, 12722 Copperhead Road, or 13701 Ferrill Creek Road. 2. Contractor shall grind specified stumps to 3 (three) inches below ground level. 3. Trees that shall be removed will be marked with an orange "X". 4. Contractor shall provide the equipment and personnel needed to safely remove trees. 5. Contractor shall have proper traffic control set up and is required at each work site. TA - 10 in the Texas MUTCD. 6. Contractor is responsible for any damages caused to private or Brazos County property such as but not limited to fences, gates, and vehicles, etc. Tree Removal Locations, Count, and Instructions: Precinct- 1 Old Hwy 6: 1(one) at Deer Chase driveway; grind stump. Ward Road: 2 (two) no stump grinding. Stage Coach Road. 1 (one) near Hunters Creek Road; no stump grinding. Koppe Bridge Road: l (one) 5543 Koppe Bridge Road; grind stump. Robinson Road: I (one) at the end near the cemetery; grind stump. Precinct 2 Harris Lane: 5 (five) no stump grinding. Long Trussel Road: 2 (two); grind stumps. Old Bundick Road: 7 (seven) no stump grinding. Castenson Road: 2 (two); grind stumps. Grassbur Road: 1 (one); grind stumps. Wheelock Hall Road: Clump of Trees near OSR 7 (seven) small 2 (two) large; grind stump- Precinct tump.Preci ct Burt Road: 7 (seven) no stump grinding. Britten Road: 3 (three) no stump grinding. Vol. 3�`f pg. 3 BRAZOS COUNTY, TEXAS Contract No. 20-630 Page 2 of 10 Pages Whites Creek Road: 2 (two) no stump grinding. River Road: 2 (two) no stump grinding. PROJECT TIMELINE Project will start only after County receives the required insurance, work schedule and after a purchase order has been issued to the vendor by the County. project shall be completed within 30 days from the start date. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any IQs submitted, and to waive any technicalities for the best interest of the County. BIDDERS RESPONSIBILITY It is the bidder's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full .firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended or extended contract. Visit https-//ethics.state.tx.us/whatsnew/elf info forml2951tm for more information. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge, or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos _County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County, Binding contracts shall remain in effect until all products and/or services covered by this purchase°have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. Contract No. 20-630 BRAZOS COUNTY, TEXAS Page 3 of 10 Pages HOLD.HAP14LESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such Iocations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to contractors will not be made if the contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the contractor. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the contractor in completion of the contract. This term supersedes any contradicting terms throughout the contract and/or any attachments. Contract No. 20430 BRAZOS COUNTY, TEXAS Page 4 of 10 Pages When multiple deliveries and/or services are required, the contractor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. Retainage of 5% will be withheld from each invoice for the duration of the contract until the County accepts the work as 100% complete and receives all warranties, manuals, releases of lien, and other closeout documents. Upon acceptance by the County, retainage will be released to the contractor. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the.Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this, contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code. §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this contract and any other terms, conditions, provisions, and specifications provided by the contractor, the terms of this contract shall supersede. GOVERNING LAW AND VENUE - This bid solicitation is governed by the laws of the State of Texas, specifically, the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seq., as. amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, ` Chapter 176. This law requires persons desiring to do business with the County to disclose any gins that Contract No. 20-630 BRAZOS COUNTY, TEXAS Page 5 of 10 Pages have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust Iaws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. Requests to withdraw a submitted bid or proposal are subject to the approval'of the Purchasing Agent. SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifics -tions as though the invalid portion had been omitted.. SILENCE OF SPECMCATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time,, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. Contract No. 20-630 BRAZOS COUNTY, TEXAS Page 6 of 10 Pages POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the contractor is covered by the insurance as follows: (1) Statutory workers Compensation Insurance with Employers Liability Insurance in the amount of 1,000 000. In the event any work is sublet, the contractor shall require the subcontractor similarly to provide the sauce coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. Waiver of subrogation is required. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $ 1,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an. additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- propelled vehicles used in connection with the contract, whether owned, non -owned or hired. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. LD11TATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not Limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the contractor. BR AZOS COUNTY, TEXAS Contract No. 20-630 Page 7 of 10 Pages SOVEREIGN MIUNITY The parties understand'that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid. U.S. Mail to the following addresses: BRAZOSCOUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 CONTRACTOR: Sales Contact Name: Phone Number: Billing Info: FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver bf any other term or condition or subsequent waiver of the same term or condition.` ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the contractor shall be retained and made available by the contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited Vol. BRAZOS COUNTY, TEXAS Contract No. 20-630Page 8 of 10 Pages to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. This provision is mandatory- and may not be altered or deleted, as required by See. 552.372(b) of the Texas Government Code. AUDIT RESPONSIBII.TY The contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNMCATION The contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and, employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. i• vX� N 'Q ' :ssaipP� (� --•C'l t�� :anuIMaamrdag Xuudwoo pazgoT:Dnd �� :aureii jCuedutoo •}gold a xpw of istxo letR suogetoossg ssautsnq io sotljlua asogl�o alt;►jt a so �Cuedutoo luazed `�(tetpisgns paunno-,S�uofntu `,�retpisgns paunso ,inogtn a furpnjom `Suedtuoo 1IITiRgli pall due ao `drgsiau�ted �iltitggtj palrartl `di-quaw d palttutl `amluan lutof `drgsiauged `aoclesodioo `uolleioosse `uopezme�ao `ditlsxolaudoad alas lgoxd-.toj t; stream u�ueciuroo„ •Z pug :sasodmd ssamsnq uipio ao opma uotloe Tre apnlour lou scop inq `,% olutal pajloguoo-ziaersj ug ur xo jaessj ut ssautsnq ?mop �ilclua zo uosiad g TiITM so `IagasI glue �%gtoads suoigelai moiamumo i?mq xo `uo mmq onuouooa lorjlm `azileuod of popuolux si legl uo, goie ,due 13utsiel asunaatllo io `glun sarirnpog ssamsnq Butumq=al `cltnn leap of gulmjsl so'atxr uja i ilo5fiog„ • j :opoo luatuuaanoo sexas `j00'oGZZ uouoaS of luunsand •log-guoo. oql jo uual oql Ouunp jaeisj llooXoq ou HiM •Z pus :Xpuouno lows] ilooXoq lou saoQ • j :OLZZ lald8go apoD luaurtuan09 `o I apts `3 apugnS �o suolsinozd aql aapun `Wsodoid srgl Butgrurgns �ugduio3 aql ietp `suur p aag4mj nloloq anReluasaadai ,fuedutoo arts Aoe:Auoo sitp mnoaxa pazuoging ,Kjnp ase Soxp legl `anogg luam;DIW luaurzegap-11011 aql stuagp paugtsaapun oqs •n02•ures-AV&nn//:sdUq le P01M aae;uauramoord imopaj,roj ajglgtjaut saquug 3,70 -lop-To angnooxg ur paquosap se lsil tjolem msuoual s luaurruano2 Imopaj oql uo palsrj lou sl luapuodsa'g TM pug luatuarnooid of STIRE101 sajtu pug saIM-els sexas jo omS aril glue aouetldtuoo m S! luapuodsag lUgl put.,,Aua [Muautuaan02 jgooj .to alels `larapaj Am Aq pautuuolop ,�4TgA10m Mlnurs io `luauuegap `uocsuodsns of paloafgns uaaq lou angq pug uo4oesuuA srgl ut aledjotlted of ajgTBlja ale sledtouud sli pug 4pa &Wodsoa aql InTil soUpmo luapaodsag -lsrl (M(IS) rouo4BIq Pmra �IIeT�dS ( "�30) jo�luoD slassV uSlaso33o ao p s��Ctttseaij saMS Pal?un 0JO OAT 3111 est g0rcjna `(nod rzres•nan�m//:sdlitj `SZd� uTalsdS V!'l sowed PaPnlgxa s,uonu4smuupV saoltaoS leaauar,) fmgpoq alp spun szopuan/sluopuodsoi ftouaiaJa r-sso-m t;tn li of apguT saguego laanbasgns dus pag ' IOOZ/t Z/6 anft goa a `tusuouas ltoddnS so `llumoo of ualeanls `11MMOD oq& suoszad Imm suogommL QAI qNd pug flradoid �oojg — $utougulq isuouas uo aapao anRnOaxH `tZZ£j (Og 'IaPzO angnoaxg s,luapYsatd arp m paptnozd-suogoairp aql of aaatlpg of palgpugm dljeiapaj st 4unoo sozeYEl AmonvaumaA JNMVUVaaa V 68 THU aSaoH sated 01 JO 6 aged s't m `AlNao3 sOz"S 0£9 -OZ 'ON 13s41103 BRAZOS COUNTY, TEXAS Contract No. 20.630 Page 10 of 10 Pages CERTIFICATION OF BID The undersigned further affirms the non -debarment statement above, that they are duly authorized execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By: .//��Title: ��reereG Typed Name: TEE RO W GLLM 41.31.1 Company Name: WELL). N &',l, tv Phone No. q'1�-830-?GSSG R 'Email Address: _ _i , W e t N1A h n 1lGi Gi oQ , Co m Mailing Address: t • 4 �} �i rP j� Yt0.W1 ��QI,S '? 7 �t P. O. Box or Street City State Zip Employer Identification Number: y ori Do a.q I App d by ommissi ' Court on this s day of 2020 by folding the position of Vol. Z��ff - - - P9. 1'�a _a 994947 DATE TERMS d TO IN ACCOUNT wrrH AA CURRErrr OVER 30 DAYS OYER 60 DAYS r< TOTAL AM NT' Brazos County Tree Removal Quote Please give one quote to remove all 37 trees 1. Cut down and haul off trees Trees may be hauled to county yards located on Kathy Flemming rd, Copperhead rd and Ferill Creek rd. 2. Grind specified stumps to 3 inches below ground level. 3. Trees to be removed will be marked with an orange "X". 4. Contractor will provide the equipment and personnel needed to safely remove trees. 5. Proper traffic control set up is required at each work site. TA -10 in the Texas MUTCD. 6. Contractor is responsible for any damages caused to private and county property such as but not limited to fences, gates and vehicles. 7. Contractor shall furnish and keep in full force the following insurance during this project. a) Statutory Workmans Compensation and $1,000,000 Employers Liability insurance with waiver of subrogation. b) General Liability with limits for bodily injury and for property damages of not less than $2,000,000 aggregate, $1,000,000 each occurance with Brazos County named as an additional insured with a waiver of subrogation. c) Comprehensive Automotive Liability with $1,000,000 CSL for Bodily Injury and Property Damage Liability. 8) Quotes shall be turned into the Road and Bridge office Att: Jimmy LeFlore at 2617 West Hwy 21, Bryan, Tx, or emailed to JLeFlore@brazoscountytx.gov on or before January 8, 2020 by 5:00pm. 9) This project should be completed within 30 days from start date, which will be determined. 7.7 'At Old Hwy 6, 1 Orange Deer'Ghase dr►veway Grand stump Vol. 309 Pg o . —Q Hares L -5Orange Iom! Trussef Rd 2 Orange,X Grind Stmps - la Minclick Rd 7 Orange o Gn"n, Stump Cast-enson, Rd 2 Orafige.X Grind Stumps -.dra�sbur kd,""� 1 - , ran e, X 0 Grind -8 tumpl Wheelock Hall Rd Clumo of Trees Orange X Near OSR. Grind Stump j - Vol. 309 Pg o . —Q =Burt Rd__'.._ 7 Orange X , hNo stump grinding Britten Rd 3 Orange X No stump grinding Whites Creek�Rd' 2 Orange X No stump grmdmg - River Rd 2 Orange X No stump grinding - APPLICATION FOR WATER UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now FWP Holdings. LLC .[company name], hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a gas facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Lcnglh of TYPE OF CONSTRUCTION Road Name & Block Number Crossin (CHECK ONE) Bored Jacked Driven Cased Facilitv to Parallel Countv Road Within Rieht-Of-Wav Road Name and Block Number From To Depth Distance Silver Hill Road 30037'18.29"N 30°37'47.58"N On Surface 4.300 feet 96026'70.40"W 96036'33.50"W CONSTRUCTION TYPE 10/12" Diameter Wall Thickness Material Specification Polyurethane (Flat Hose) Maximum Operation Pressure 200 PSI The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 7 working days. (COMPANY MUST FILL Il). If such construction is not begun by the 60'h day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or Vol.1��'1 Pg. ►38 expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation irom these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County. Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto us BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED iN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein lbr reference. In the event Company jails to obtain a permit prior to the installation or dues not install utilities in compliance with installation requirements set forth herein r.e. depth, location, etc), Company assumes all financial respunsibilityfor damages and/or destruction of lines, cables, etc. based upon its failure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of the terns of this policy, Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This permit is a revocable permit Brazos County reserves the right to revoke this permit at any time, in the sole discretion of Brazos County, for interests of public health, safety or welfare, or for failure to repair any damages upon demand, or for any other reason deemed sufficient by Brazos County. In the event Company fails to comply with any or all of the requirements as set forth herein, the County may take such action as it deems appropriate to compel compliance. The Country Engineer further retains the right to revoke this Permit by verhal notification to Nie:tpplicantlContpuny. Failure to obtain this permit and/or notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditiuns/provisions included in this permit. Company Name Signature ,/ Title %na.11, - Address it -s & `77 oy/2 City State Zip "713. 952-._55 33 Phone Nu cr Email: WATER UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated 1— a t — Q o except as noted below: EXCEPTIONS: /j ) (Month/Day/Year) , * I - �CJ. ,RV Brazos County Engineer ROAD RIGHT-0FAWAY CENTER ROAD RIGHT-01`4MY abo PLAN VIEW I CENTER LINE TYPICAL SECTION SHOW NO RTH AR ROW z x b T COUNTY R 4;1( Pa. 1. IN CROSSING ROAD OR GOING ALONG RIGHT-OF-WAY, SHOW DEPTH & LOCATION OF CONSTRUCTION IN TYPE SECTION & PLAN 2. IN PLAN VIEW SHOW DISTANCE FROM YOUR CONSTRUCTION TO NEAREST INTERSECTION 3. IF ABOVE PLAN VIEW AND/OR TYPE SECTION IS NOT APPLICABLE, THEN SHOW APPLICABLE PLAN AND/ OR SECTION L f � L Mk tz � � r$ yy s iw a, f i � xY ip w M1(•���� yet � "� • � � - �. ��� � , �Cs r 1 r Y � i_��� •f_ Tl:� TY 7 X11 i le s � 2 a ,'` Y . Fir ,, QA A if Y t jR yA., lei _ .y: a; i + 4 lie s r- i • • S. s FE P sl� � •k4 �; � `!•,tityjd, • F BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices ('TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Trafle Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime ttime traffic control measures pursuant to the TMUTCD; Vol. CR pg. 3 b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Deshus Stairdards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Teras Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power — 0 to 2 feet, nominally I' Phone — 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; F. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right -of way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Enreryency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G Relocation of utilities I . When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipef rtes 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of - Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. Vol. Pg. 5 4 n I I ROAD b # 4 # END AMD cllap•f7 � ROAD WORK +t- x an• O _ # If 107- 420•t 79. rn1. 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TRAFFIC CONTROL PLAN CONVENTIONAL ROAD SHOULDER WORK TCP(2-1)-12 1'ff bR ►a 1.71 TYPICAL USAGE mtttc lxwr s74ar Ston IriO4[DT41t toe Tau 61AAT1Or 51AIIOf7n 7N( t7JiTlaILI1r SIlTT04Lat 1 J J SUNGARD PENTAMATION PAGE NUMBER DATE: 01/23/2020 BRAZOS COUNTY, TX BJOURN11 TIME: 08:43:59 BATCH JOURNAL ENTRY EDIT LIST CONTROL NUMBER J E NUMBER DESCRIPTION PERIOD/YR, STATUS RECORD FUND DIV/FUND ACCOUNT PROJECT ACCOUNT ITEM DESCRIPTION DEBIT AMOUNT CREDIT AMOUNT 012320 010057 C MCGEE 1.14.15.20 4/20 COMPLETE 390414 0100 0100 20246000 C MCGEE 1.14.15.20 54.00 390415 0100 28000100 61801000 C MCGEE 1.14.15.20 54.00 TOTAL JOURNAL ENTRY 54.00 54.00 012320 010058 EXPO INCENTIVE REWAR 4/20 COMPLETE 390416 1100 11002500 71530000 INCEN REWD SWEMA 10,000.00 390417 1100 1100 11005200 EXPO INCENTIVE REWAR 10,000.00 390418 0100 0100 11005200 EXPO INCENTIVE REWAR 10,000.00 390419 0100 36000100 41011000 INCEN REWD SWEMA 10,000.00 TOTAL JOURNAL ENTRY 20,000.00 20,000.00 012320 010059 J OSTIGUIN 1.14.15.2 4/20 COMPLETE 390420 0100 0100 20365900 J OSTIGUIN 1.14.15.2 156.46 390421 0100 28000100 61801000 J OSTIGUIN 1.14.15.2 156.46 TOTAL JOURNAL ENTRY 156.46 156.46 012320 010060 N DENNIS 1.14.15.20 4/20 COMPLETE 390422 0100 0100 20470100 N DENNIS 1.14.15.20 54.00 390423 0100 28000100 61801000 N DENNIS 1.14.15.20 54.00 TOTAL JOURNAL ENTRY 54.00 54.00 012320 010061 P MARTINEZ 1.14.15.2 4/20 COMPLETE 390424 0100 0100 20249700 P MARTINEZ 1.14.15.2 156.46 390425 0100 28000100 61801000 P MARTINEZ 1.14.15.2 156.46 TOTAL JOURNAL ENTRY 156.46 156.46 TOTAL CONTROL NUMBER 20,420.92 20,420.92 TOTAL REPORT 20,420.92 20,420.92 1 PR a Duane Peters pate County Judge BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2019-2020 BUDGET YEAR NO.19/20 17.1-17.3 On this the 28th day of January 2020 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 28th day of January 2020 the Court heard and approved a budget amendment(s) for the 2019-2020 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 10 September 2019, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 28th day of January 2020. THE CONINHSSIONERS COURT OF BRAZOS COUNTY, TEXAS. By. Duane Peters, County edge Original: County Clerk's Office and Attached to the original budget Boa. gig. IAg - BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 19/20 -17.1 v9ar9n9n FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Commissioners' Court Contingency Departmental Support 15,000.00 General Fund Purchasing Repairs & Maint. 5,000.00 FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Continuenc • 5,000.00 0100 16500100 65320000 DR Equipment Maint 5,000.00 Commissioners' Court and Purchasing Reallocation of funds to the appropriate department's account for additional repairs to the fuel pump system at the R&D Department. v,: --:,nnpi !County Judge Approval For.AccoitnUn Pu , r` Oal . , �f ;'�- �,.n .. -� -- . _�U,Y. � ...: `' ° � ' ; -, t- � w •�;'� �r..�.�;r.>� � �t`,_�. s � « ����-dot j ;.,.a �?�� �c�i:ipal 60 !County Judge Approval For.AccoitnUn Pu , r` Oal . , �f ;'�- �,.n .. -� -- . _�U,Y. � ...: `' ° � ' ; -, t- � w •�;'� �r..�.�;r.>� � �t`,_�. s � « ����-dot j ;.,.a �?�� �c�i:ipal FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Continuenc • 5,000.00 0100 16500100 65320000 DR Equipment Maint 5,000.00 Vo 1. � Pg. l5 a BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 19120 -17.2 Protein Powder artmentA r 2 2 -2a v03. - 30 Pg. N5 FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 5000 46023000 CR Donations 100,00 5000 64005100 60010000 DR Donated Property - No Tag 80.00 5000 64005100 61235000 DR Donations - Other 20.00 v03. - 30 Pg. N5 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 19120 -17.3 i nagngn FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease LEOSE Fund LOESS - Education Departmental Su ort 56.818.81 LEOSE Fund LEOSE Constable Pct #1 De artntental Support FUND 6.426.00 LEOSE Fund LEOSE Constable Pct #2 Departmental Support Increase 8,306.00 LEOSE Fund LEOSE Constable Pct #3 De artmental Support CR 3.533.00 LEOSE Fund LEOSE Constable Pct 94 Departmental Support 30000100 7.286.00 LEOSE Fund LEOSE County Attorney Departmental Support 8.306.00 3.04200 LEOSE Fund LEOSE District Attorney Departmental Support LEOSE Constable Pet #3 3.719.00 LEOSE Fund LEOSE Sheriff Departmental Support 61151400 6.351.95 LEOSE Fund LEOSE Jail Departmental Support 1800 18.154.86 61151800 CR LEOSE County Attorney 3,042.00 1800 30000100 61151900 CR LEOSE District Attorney 3,719.00 1800 30000100 61152600 CR LEOSE Sheriff 24,506.81 1800 30011100 61151100 DR LEOSE Constable Pct #1 6,426.00 1800 30021100 61151200 DE LEOSE Constable Pct #2 8.306.00 1800 30031100 61151300 DR LEOSE Constable Pct #3 3.533.00 1800 30041100 61151400 DR LEOSE Constable Pct #4 7,286.00 1800 30018000 61151800 DR LEOSE County Attorney 3.042.00 1800 LEOSE Fund - Constable Pct 91, Constable Pct #2, Constable Pct 93, Constable Pct 94, County Attorney, District Attorney, Sherif( Admin and .iatl 61151900 Reallocation of funds to the appropriate de artmenfs LEOSE division and account to allow the proper departments to view their LEOSE funding. LEOSE District Attorney I f'Y r z s nnp Date , tr3 2/2020; Dt#' artment_Appro I t s._< ._ G._. z. Date, .,r Counrty;JutigeApproval __ _...`Date For,Accuu"otin .Pui• oses.Onl n �{?r._' r.==�: ,� ; .,:. z: FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 1800 30000100 61151100 CR LEOSE Constable Pct #1 6,426.00 1800 30000100 61151200 CR LEOSE Constable Pct #2 8.306.00 1800 30000100 61151300 CR LEOSE Constable Pet #3 3,533.00 1800 30000100 61151400 CR LEOSE Constable Pct #4 7,286.00 1800 30000100 61151800 CR LEOSE County Attorney 3,042.00 1800 30000100 61151900 CR LEOSE District Attorney 3,719.00 1800 30000100 61152600 CR LEOSE Sheriff 24,506.81 1800 30011100 61151100 DR LEOSE Constable Pct #1 6,426.00 1800 30021100 61151200 DE LEOSE Constable Pct #2 8.306.00 1800 30031100 61151300 DR LEOSE Constable Pct #3 3.533.00 1800 30041100 61151400 DR LEOSE Constable Pct #4 7,286.00 1800 30018000 61151800 DR LEOSE County Attorney 3.042.00 1800 30019000 61151900 DR LEOSE District Attorney 3.719.00 1800 30038000 61152800 DR LEOSE Sheriff 6,351.95 1800 30028200 61152820 DR LEOSE Jail 18,154.86 v01. pg. 5a PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: 28 January, 2020 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Information Technology Constable Pct. 2 Juvenile Services — Detention Associate Court #2 Enloe, Blake Stadler, Daniel Medina, Ricardo Matejka, Joe Allen Jr, Michael Celano Jr, Anthony Moore, Megan Aguilar, George Approved in Commissioners' Court: 28 January, 2020: County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Change of Status Change of Status Change of Status Change of Status Change of Status Change of Status Separation Separation Item Coversheet BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: CONSTABLE PCT.3 NUMBER: DATE OF COURT MEETING: 1/28/2020 ITEM: Acknowledgement of Constable Pct. 3 - 2019 Racial Profile Report TO: Commissioners Court FROM: J.P. INGRAM DATE: 01/1712020 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type 2019 -RACIAL PROFILE REPORT.Pdf 2019 -RACIAL PROFILE REPORT Cover Memo Page 1 of 1 AC O G % a.a Duane Peters bate County Judge httns://brazos.novusaizenda.com/AizendaWeb/CoverSheet.asDx?ItemID=20181 1/23/2020 \ Ir)l ,'� pa \p 'q J . P. INGRAM CONSTABLE PCT. 3 6 0 g� T i t * . 1500 George Bush Dr. College Station Texas 77840 (979) 694-7900 Fax (979) 694-7902 January17, 2020 MEMORANDUM TO: Brazos County Judge Duane Peters and Brazos County Commissioners FROM: J.P. Ingram, Constable Pct. 3 RE: Racial Profiling Statistical Report for 2019 According to the Texas Code of Criminal Procedure, Art. 2.134. This report Is required to be submitted to Brazos County Commissioners Court. Vol. 3 pg. \55. . Racial Profiling Report I Full Reporting Date: 01/17/2020 Agency Name: BRAZOS CO. CONST. PCT. 3 TCOLE Agency Number: 041103 Chief Administrator: JOE P. INGRAM Agency Contact Information: Phone: (979) 694-7900 Email: jingram@brazoscountytx.gov Mailing Address: 1500 GEORGE BUSH DR COLLEGE STATION, TX 77840 This Agency filed a full report BRAZOS CO. CONST. PCT. 3 has adopted a detailed written policy on racial profiling. Our policy: 1.) clearly defines acts constituting racial profiling; 2.) strictly prohibit peace officers employed by the BRAZOS CO. CONST. PCT. 3 from engaging in racial profiling; 3.) implements a process by which an individual may file a complaint with the BRAZOS CO. CONST. PCT. 3 if the individual believes that a peace officer employed by the BRAZOS CO. CONST. PCT. 3 has engaged in racial profiling with respect to the individual; 4.) provides public education relating to the agency's complaint process; 5.) requires appropriate corrective action to be taken against a peace officer employed by the BRAZOS CO. CONST._ PCT. 3 who, after an investigation, is shown to have engaged in racial profiling in violation of the BRAZOS CO. CONST. PCT. 3 policy adopted under this article; 6.) require collection of information relating to motor vehicle stops in which a citation is issued and to arrests made as a result of those stops, including information relating to: a.) the race or ethnicity of the individual detained; b.) whether a search was conducted and, if so, whether the individual detained consented to the search; and c.) whether the peace officer knew the race or ethnicity of the individual detained before detaining that individual; and 7.) require the chief administrator of the agency, regardless of whether the administrator is elected, employed, or appointed, to submit an annual report of the information collected under Subdivision(6) to: a.) the Commission on Law Enforcement; and b.) the governing body of each county or municipality served by the agency, if the agency is an agency of a county, municipality, or other political subdivision of the state. Executed by: Angie Regmund, Constable Clerk Date: 01/17/2020 1 of 3 Vol. pg. �� Motor Vehicle Racial Profiling Information Total stops: 705 Gender Female 314 Male 391 Race 1 Ethnicity Black 117 Asian 1 Pacific Islander 28 Hispanic / Latino 451 White 109 Alaska Native 1 American 0 Was race or ethnicity known prior to stop? Yes 15 No 690 Reason for stop? Violation of law 0 Preexisting knowledge 1 Moving traffic violation 54 Vehicle traffic violation 160 Street address or approximate location of the stop City street 315 US highway 30 County road 18 State highway 342 Private property or other 0 Was a search conducted? Yes 23 No 682 Reason for Search? consent 15 contraband 0 probable 8 inventory 0 2of3 f1 Vol. pg. 15% ncident to arrest 0 Was Contraband discovered? Yes 12 No 11 Description of contraband Drugs 11 Currency 0 Weapons 0 Alcohol 1 Stolen property 0 Other 0 Result of the stop Verbal awarninq 177 Written warning 176 Citation 346 Written warning and arrest 0 Citation and arrest 2 Arrest 4 Arrest based on Violation of Penal Code 0 Violation of Traffic Law 0 Violation of City Ordinance 0 Outstanding Warrant 4 Was physical force resulting in bodily injury used during stop? Yes 0 No 0 submitted electronically to the The Texas Commission on Law Enforcement 3of3 Vol. O pg. l�