HomeMy WebLinkAbout2020-01-21 10:00AM REGULAR MEETINGBRAZOS COUNTY
BRYAN, TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
1010 1141 11 A 10: 5 5
KA L
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON JANUARY 21, 2020 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803
1. Invocation and Pledge of Allegiance
-U.S. and Texas Flag - Judge Peters
2. Call for Citizen input and/or concerns
Consider and take action on agenda items 3-17:
3. Proclamation 20.002 declaring February 11, 2020 as "2-1-1 Day."
4. Request from Bruce Erratt for an exception to the travel policy regarding the maximum
hotel rate of $163 in Austin, TX, for January 15-16, 2020. Bruce attended the Texas
Indigent Defense Workshop. The host hotel was booked.
5. Approval of the following job description:
• a. Temp Building Event Worker (Class Code 0819, Position 1) for Brazos Center
6. Acceptance of the following donations to be used by the Health & Wellness Clinic:
• a. Two meal/juice vouchers ($20 value)
• b. Two, 2 Ib. containers of Protein Powder ($80 value)
7. Payment Authorization to Johnson Control for $5,578.00 for work done at the JJC Fire
Panel. Purchase Order was in place last budget year but went unpaid due to
discrepancies in the billed amount and the quoted amount. Dispute as been resolved.
8. Renewal of Bid #20-090R forAutomotive & Equipment Oils & Lubricants with Petro
Choice, LLC/Universal Lubricants.
9. Amendment to Contract 20-073 for Stall Shavings & Pellets with Queen Horse Bedding
of Texas, LLC to decrease their Worker's Compensation Insurance amount.
Vol. pg. 1
10. Renewal of Contract #20-093R for Printing with Tharps Printing Services and Tops
Printing.
11. Approval of pricing proposal CI P 20-632 with Strong Surveying for the boundary and
Topo improvements for Sand Creek Road. Cost will not exceed $83,875.00.
12. Approval of pricing proposal CI P 20-633 with Gessner Engineering to provide structural
observation services at the Sign Shop at Road & Bridge.
13. Consider and take action on the Brazos WI FI utility permit to conduct a road bore for the
installation of a fiber optic communication cable for internet services under Steep Hollow
Road 645 feet northeast of Risinger Lane. Site is located in Precinct 2.
14. Tax Refund Applications for the following:
• a. Ben Bumbgardner- Overpayment $65.83
• b. SML Investments, LLC - Overpayment $5.66
• c. Mary Ann Blasdel - Overpayment $20.51
• d. Carl Butler - Overpayment $47.90
• e. John Jean - Overpayment $7.95
• f. John Jean - Overpayment $27.09
• g. Lori Walker - Overpayment $34.58
• h. Fidencio Herrera-Onesto & Elvira Herrera - Overpayment $41.02
• i. James & Sandra Zettel - Overpayment $9.33
• j. Sharon A Wehring - Payment in Error $1,349.99
15. Budget Amendments.
Budget Amendments FY 19/20 16.1-16.5
16. Personnel Change of Status.
Personnel Action Forms
17. Payment of Claims.
18. Acknowledgement of Brazos County Emergency Services No. 1 Independent
Accountant's Report on Agreed-upon Procedures for the year ended September 30,
2019.
19. Acknowledgement of Brazos County Emergency Communications District financial
statements for the year ended September 30, 2019.
20. Juvenile Director's report on detention population.
21. Sheriff's report on inmate population.
22. Announcement of interest items and possible future agenda topics.
23. Call for Citizen input and/or concerns
24. Adjourn.
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3, a Contempt Citation; and/or
4, such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to
attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business
of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
Wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
voe. Pg. 3
MINUTES
JANUARY 21, 2020
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
January 21, 2020 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1, Absent;
Sammy Catalena, Commissioner of Precinct 2;
Nancy Berry, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance
-U.S. and Texas Flag - Judge Peters
2. Call for Citizen input and/or concerns
There was no citizen's input.
Consider and take action on agenda items 3-17:
3. Proclamation 20.002 declaring February 11, 2020 as "2-1-1 Day."
The Court approved a Proclamation designating February 11, 2020 as "2-1-1 Day". The
vol. Pg.-
Court along with the mayors of the Cities of Bryan and College Station support 2-1-1
Texas, an Area Information Center of the Texas Health and Human Services
Commission and operated regionally by United Way of the Brazos Valley. A copy of the
proclamation is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
4. Request from Bruce Erratt for an exception to the travel policy regarding the maximum
hotel rate of $163 in Austin, TX, for January 15-16, 2020. Bruce attended the Texas
Indigent Defense Workshop. The host hotel was booked.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
5. Approval of the following job description:
• a. Temp Building Event Worker (Class Code 0819, Position 1) for Brazos Center
A copy of the job description is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
6. Acceptance of the following donations to be used by the Health & Wellness Clinic:
• a. Two meal/juice vouchers ($20 value)
• b. Two, 2 Ib. containers of Protein Powder ($80 value)
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
7. Payment Authorization to Johnson Control for $5,578.00 for work done at the JJ C Fire
Panel. Purchase Order was in place last budget year but went unpaid due to
discrepancies in the billed amount and the quoted amount. Dispute as been resolved.
This payment authorization was requested by Facility Services.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
8. Renewal of Bid #20-090R for Automotive & Equipment Oils & Lubricants with Petro
Choice, LLC/Universal Lubricants.
A copy of the bid tabulation and renewal of contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters.
Absent: Aldrich.
9. Amendment to,Contract 20-073 for Stall Shavings & Pellets with Queen Horse Bedding
of Texas, LLC to decrease their Worker's Compensation Insurance amount.
A copy of the amended contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters.
Absent: Aldrich.
10. Renewal of Contract #20-093R for Printing with Tharps Printing Services and Tops
Printing.
A copy of the bid tabulation and renewal of contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
11. Approval of pricing proposal CI P 20-632 with Strong Surveying for the boundary and
Topo improvements for Sand Creek Road. Cost will not exceed $83,875.00.
A copy is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters.
Absent: Aldrich.
12. Approval of pricing proposal CIP 20-633 with Gessner Engineering to provide structural
observation services at the Sign Shop at Road & Bridge.
A copy is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
13. Consider and take action on the Brazos WI FI utility permit to conduct a road bore for the
installation of a fiber optic communication cable for intemet services under Steep Hollow
Road 645 feet northeast of Risinger Lane. Site is located in Precinct 2.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters.
Absent: Aldrich.
14. Tax Refund Applications for the following:
• a. Ben Bumbgardner- Overpayment $65.83
• b. SML Investments, LLC -Overpayment $5.66
• c. Mary Ann Blasdel -Overpayment $20.51
• d. Carl Butler- Overpayment $47.90
• e. John Jean - Overpayment $7.95
• f. John Jean - Overpayment $27.09
• g. Lori Walker - Overpayment $34.58
• h. Fidencio Herrera-Onesto & Elvira Herrera - Overpayment $41.02
• i. James & Sandra Zettel - Overpayment $9.33
• j. Sharon A Wehring - Payment in Error $1,349.99
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
15. Budget Amendments.
Budget Amendments FY 19/20 16.1 -16.5
16.1 Transfer funds from General Capital Improvement Fund to Juvenile Services -
Detention.
16.2 To recognize a donation from Paleo-Zone to the Health and Wellness Clinic.
16.3 Reallocate funds for General Capital Improvement Fund.
16.4 Transfer funds from Non -Departmental to Sheriff's Office.
16.5 Transfer funds from Contingency Fund to Community Support.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
16. Personnel Change of Status.
Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Bevy, Catalena, Cauley, Peters. Absent: Aldrich.
17. Payment of Claims.
Claims 8022479 — 8022710
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
18. Acknowledgement of Brazos County Emergency Services No. 1 Independent
Accountant's Report on Agreed-upon Procedures for the year ended September 30,
2019.
The Court acknowledged receipt of the Brazos County Emergency Services District No.
1 Independent Accountant's Report on Agreed Procedures for the year ended
Vol. �o q pg.�
September 30, 2019.
19. Acknowledgement of Brazos County Emergency Communications District financial
statements for the year ended September 30, 2019.
The Court acknowledged receipt of the Brazos County Emergency Communications
District financial statements for the year ended September 30, 2019.
20. Juvenile Director's report on detention population.
Juvenile Director Linda Ricketson reported there are 28 juveniles in the detention center,
21 are male and 7 are female, and 15 have electronic monitors. Ms. Ricketson noted
that 2 of the 28 youth are from other counties. Ms. Ricketson stated the juvenile facility
will be switching power over today and is hoping all goes well with the change.
21. Sheriffs report on inmate population.
Sheriff Chris Kirk stated there were 651 inmates in jail, 550 inmates are male and 101
are female, 60 have electronic monitors and 8 are pending for monitors.
22. Announcement of interest items and possible future agenda topics.
Commissioner Berry announced that the Boys and Girls Club will be having their annual
dinner on Thursday, January 23, 2020 at 6:30 p.m. at Miramont Country Club.
Judge Peters announced that the Economic Outlook Conference will be on
Wednesday, January 29, 2020.
Commissioner Berry also stated that 50 Men Who Can Cook will be on Friday, February
7, 2020.
23. Call for Citizen input and/or concerns
There was no citizen's input.
24. Adjourn.
The foregoing minutes of the Commissioners Court Meeting held January 21, 2020 have
been examined and are approved in open Court this 0' day of February 2020, in
Bryan, Brazos County, Texas.
Duane Peters Steve Aldrich
County Judge
absw-
Sammy Catalena
Commissioner, Precinct 2
-;i
Attest:
Karen McQueen
County Clerk
r
P
Commissioner, Precinct 1
Commissioner, Precinct 3
Vol. 30 1 pg. q
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BRAZOS COUNTY
COMMISSIONER'S COURT
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B RAZ O S COUNTY
COMMISSIONER'S COURT
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CITY OF BRYAN CITY OF COLLEGE STATION
d
IeNelson, Mayor Du Peters,County Judge Karl P. Mooney, Mayor
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CITY -OF B riVA 1e s� CIIYOF COiSFGE$TATION
The do6dLiiG Texas k64..' " _
HomtefTaaiACW Uniteaig'
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NCM -7d.
2-1-1 Texas, an Area Information Center of the Texas Health ' and Human
Services Commission and operated regionally by United Way of the Brazos
Valley, aims to connect the people of the Brazos Valley with health and human
services through information and referral; and
Ow",
2-14 Texas is available twenty-four hours a day, seven days a week to provide
an important service to the residents in the Brazos Valley, as the one number
people can call to find community and social services for their'needs;-and
W �i":
2-1-1 Texas helps the people of the Brazos Valley connect to important local
services such as food pantries, shelter, utility assistance, rental assistance,
clothing, childcare, health care, voting locations, prescription assistance,
counseling and various other services; and
2-1-1 Texas collects and disseminates community data on the types of services
needed and identifies gaps in available resources; and
WLead.
2-1-1 Texas, can be mobilized in times of disaster as a central point for
disseminating public information and, after the danger has passed, help victims
with recovery assistance and put members of the public who wish to donate or
volunteer in contact with the proper entities; and
WLeaz.
2-1-1 Texas is a quick, one-stop telephone resource connecting residents in the
Brazos Valley to a variety of resources, ,so that they no longer have to wonder .
where to call for help.
5AG&x3axe.•
I, Andrew Nelson, as Mayor of the City of Bryan, and I, Karl P. Mooney, as
Mayor of the City of.College_ Station, and I, Duane Peters, as County Judge.of
Brazos County, do hereby designate February 11, 2020. as:
"2-1-1 Day"
_... ___ .__...__....-- •.---.--...__.._._insupport.ofthis-valuable
program.---...... _.. ___._.....___.. ._•.-------�...-,-- --._. �....-._. _
CITY OF BRYAN CITY OF COLLEGE STATION
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IeNelson, Mayor Du Peters,County Judge Karl P. Mooney, Mayor
g q.AT e' OR TQ
CITY -OF B riVA 1e s� CIIYOF COiSFGE$TATION
The do6dLiiG Texas k64..' " _
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Brazos County
N Job Description
Last Updated: September 2018
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Class Number:
819
Title: Building Event Worker
Pay Group:
07
Department: Brazos Center
FLSA Status:
Non Exempt
Reports To: Director and Event Coordinator
Approved Date:
10/01/2018
EEOC Category: Servic
Position End
Date:
09/30/2019
�ja�in�tenance
Temporary
Employee
Signature:
General Summa :
This is a temporary part time position that Involves being responsible for the safety of the customers, satting.up the rooms as specifled to the Payout
book, overseeing the cleanliness of the building and grounds, and must meet the customer's expectationsrte
as far as cousy and prompt response to
their requests.
Essential Duties:
Cleaning the restroom floorswith wet maps and disinfectant and vacuuming mats at the beginning of each shift.
Restock the paper towels, hand soap -and toilet paper.
Cleaning the floors with wet mops for spills and food.
Dust mop the concourse, assembly rooms and hallways regularly to remove excess dirt
Autoscrub assembly room Boom before setting up the tables and chairs.
Empty all trash containers at the end of the eventlevening.
Before the event seek out the.person In charge and.introduce yourself and tell them where you can be found throughout the event
Make sure sound levels'are appropriate for each group.
During events you should be visible and available.
Check restrooms every 30 minutes.
Lock roams that are not being used. Lock office when you are not in it and leave it locked at the end of the night
Check the areas the caterer or bartender use for cleanliness before they leave.
When an event Is coming to an and you are to be present In the room.
Before leaving for the night check all rest rooms, clean and restock as needed.
Vacuum mats in front of doors and in restrooms.
Tum off all Interior lights In the building. APPROVED
-Store equipment and supplies appropriately.
Make sure ati exterior doors are locked
Close overhead door completely. v
acuum office every evening. Duane Peters St@
Priorities are, Safety, Customer Service, Rules enforcement and Cleanliness County Judge
Other Duties as assigned. 1%
�
a�1. Pg•v�33
BRAZOS COUNTY, TEXAS
ACCEPTANCE OF DONATED/AWARDED PROPERTY
* ' DONATION OF COUNTY PROPERTY
Date: 1/13120
QAcceptance of Donated/Awarded Property Donation of County Property
(Awarded property requires signed court documentation)
Acceptance of Donated Inmate Property
(Requires signed inmate documentation —NO VALUE ASSESSED)
Item Description: Clean Juice
Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank
fields will be returned for completion.
Make: Model: Year: SN/VIN
❑ Functional ❑ Non -Functional. ExpIainifNon-Functional
Additional Description/Information: two meal4uice vouchers
Estimated Value: $ 20.00
rAcceptance or monaten eroperty
Check the appropriate account based on
estimated value of property being accepted:
❑ 61235000 (Donation - Other)*
❑ 60010000 (No Ass et Tag -Under $500)
❑ 67010000 (Minor Property - $500 - $4999)
❑ 80010000 (Capital Property - Over$5000)
Check box for Capital Asset (value/initial cost is over $5000)
Donation of County Property
Check the appropriate entity property being
donated to:
Government Entity:
Organization Name
Other (Due to Statuatory
requirements prior approval
is required by Purchasing: Organization Naive
..w.aaavi� — v lsur tv yr lwea f vriwias aanarea w 1frazos uounryjor use of a non -county expenditure.
I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon
approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or
reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating,
maintenance and insurauce costs.
Requesting Department: Health & Wellness Clinic
Organization Receiving Donated Property:
Approved by Commissioners Court on this
Commissioners Court Approval
Signature
k_, 4d�i
1 n Authorized Signature
day o
F- 309. ,,,�
BRAZOS COUNTY, TEXAS
* ACCEPTANCE OF DONATED/AWARDED PROPERTY
` DONATION OF COUNTY PROPERTY
Date: 1113/20
QAcceptance of Donated/Awarded Property MDonation of County Property
(Awarded property requires signed court documentation)
Fj Acceptance of Donated Inmate Property
(Requires signed inmate documentation – NO VALUE ASSESSED)
Item Description: Complete Nutrition
Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank
fields will be returned for completion.
Make: Model: Year; SNIVIN A
❑ Functional ❑ Non -Functional. Explain if Non -Functional
Additional Description/Information: Two 21b containers of Protein Powder
Estimated Value: $ 80.00
Check the appropriate account bas ed on
estimated value of property being accepted:
❑ 61235000 (Donation -Other)*
❑ 60010000 (No Asset Tag - Under $500)
❑ 67010000 (Minor Property - $500 - S4999)
❑ 80010000 (Capital Property -Over $5000)
Check box for Capital Asset (value/initial cost is over $5000)
Check the appropriate entity property being
donated to:
Government Entity:
Organization Name
Other (Due to Statuatory
requirements prior approval
is required by Purchasing: Organization Name
--�•• ••�•• �•••�• .� �_ -.Jul Januunuiea to arazos wwiry jo!• arse of anon -county expenditure.
I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon
approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or
reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating,
maintenance and insurance costs.
Requesting Department: Health & Wellness Clinic
Department Name
Organization Receiving Donated Property:
Authorized Signature
Authorized Signature
Approyed by Commis ' rs Court on this .� day of �.
Commissioners Court Approval
301 Pg. is
ATe or
Brazos County
�0 .9QpM1OA Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (919) 361-4290 FAX (979) 361-4293
December 10, 2019
Petro.Choice
2824 N. -Ohio
Wichita, K8 67209
Re: Renewal of Contrgct #20-090R, Automotive & Equipment Oils and Lubricants, previously
known as 194038 and .18-107.
Brazos County appreciates the quality work your company has provided and would like to. exercise the
renewal option for 20-090R, Automotive & Equipment Oils and Lubricants, previously known. as 19-
103R and 18-107.
All terms, conditions, and pricing shall remainthe same. This renewal term will be for one year from
April 1, 2020 to March 31, 2021..
To aceept the renewal option, please All out the information and sign below. Return the signed
.documents by email to Imaness@brazoscotintytk.gov or fax to (979) 361-4293: Please then submit the
original signed documents and an updated Certificate of Insurance by email or mail to the address listed
.above. Please return acceptance as. soon. as possible: If you have any questions, .1 may be reached at
(979) 361-4284.
Contact Name:.. ,L e lilC.� . Title:_ /
E -Mail: % cks@�° �/lD���.ie C®,y, Telephone: 97/
/
Petro Choice
Au rized Si m e
B ZOS 0I11Y
.Duane Peters, County Judge
Vol.� t g �
Date
Tabulation
20-090R Automotive HquIpment Oils b Lubricants Praviously known as 19.103R and 18-107
ril 1 2020throu h March 31 2021
Imml
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D -Apt. S.WY43-Eye- MtaLtieloMllMolaM KD. Ntutaneax.
MOTOROG: 1SW•40 550ALDRLUS
UNr RICEPERGALLON nNl A5d
1
2500 CIA-
TOTAL WENDED COST USING EST. OUAYITY $9.50040 fu,XOm
BRAND NAME P.1 -ree P. S-8 E62OW Wo DmI 15W43'
DRUMOETW 16000 _ 40.00
SYNTNERCRIEND MOTOR OIL SW -20 55 GALDRUII
PER NI MT M50 $ H27
2
2WOga5e4
TOIK E%1FISri.D COST USI NG EST. OVAIITItt3162510) 11QSIS0)
TEALNOS
&UI:D NFkE: jpa9ae,a Ru 7aay -'aDaq Sipa S M.tl. Tip Syn Basta SWM
DRUM DEFOW Isom W 1000
SYNTHETICS" MOTOR CIL SN -30 55 GALDRLVB
UmT PRICE PER GALLON m -So6 Sl2J
3
25W 99k
TOTKEIITENCED COST USING EST OUANntt ISM300 510.515.00
BP.W NAS_-- IPdemac4 Rn IIarTx: "11%/ SUP11 asa/? PoI'm &aa1 MID
DRUM DEPOSIT 11000 Ni roMa
TRACTOR NYDRAUUC FLUB: SAE10W 55 GAL DRUM
Wr RICE PER GA.ON {790 1170 5163
4
2500galars
TOTAL EXTENDED COST USING EST. OUANRTY $9.50000 `1 40,O15m
BRAND NAME Pala. FLs 1aC; 61ou a 10.1
DRI,L DEPOSIT AMOUNT Isom - 10.00
TRACTORNYORAULICKUD: SAEI0W 5 W PAR
5
75pam+a
UNi PRCE PERPAa 3150) 575.00
U MAL F)ltE1+DED COST USN:G E57. OUAY1tt 73750) ! 17150)
BRAND NAME P.' p PIs 1C-. SAIBT 5 SG Tma.U7 ^
EGIIDNEMNYOPAULICFLUD: BIODEGRADABLE 55GALDRUM
W4TROCEPERGALLON4000 M. il5m
6
150000W.
TOTAL CGENDEDCOST USING EST. OU -XM 720mm Wb 1M.
SPAND NAME: jpatmram P6s O13Y71C2argArgD_ Cherm Q3*HY WAW 32
DRUM DEPOSIT 11000 1000
TRANSMISSIONFLUD: DIRECT DRIVE 50WEIGM T.04 50GALDRUM
UNIT PRICE PER GALLON119$ .11 4051
7
15009,**
TOTAL DGENDED COST USING EST, QUANTITY {7956.50 1171467 717,8560)
aRwo RAKE: PWem Pus 11CTW-S)0 Spa SSuper Syn Tr-Flid5D
DRUM DEPOSIT Isom 700)
UNNERSAL GEAR LUBRICANT: SAE I5-14Dw OLS 40) La DRUM
UNIT PR'CE PER POUND IS163 7171
8
1000 Wass
TOTAL FJ(IENDm CO6T USINGEST GUANDtt fI,67TS0 112400)
GRAND NAM, Porte -me Rn Sawt40
DRUM DEPOSIT 111000
UNIVERSAL GEAR LUBRICANT: MEW40Iw GLS 5GAL PHLS
9
15PbU
UNTROCEPERPA4 WOMM010120
TOTAL EXTENDED COST USING EST. OIIANTDY 71.07140 1Nb 31ABm
BRMO NAME, Flrlvmaa Pkn .711lag rmlo SM. 9854140
F7ALMTHE1I0GEARLUMCANT: saw -140 400LADRUM
LTR PRILE PFA GALICN 11760 ! 3175
10
1000 ppuads
TOTAL ECTENDEO COST USING ESA. OVAMIY 74�T0) f0.75Qm
BRAND HAUS. Paknnxa Rut 1C aPM140 S4tm SSIT, 6L WN 140
DRIIV DEPOSIT 1wX - Wm
AUTOMATICTRANSNISSIONFLUO: DERSRONMUSCONATF 55GALORUM
URI PRICE PER GALLON4093 el b 7455
I1
3000at
TOTAL WENDED COST USING EST. QUANTITY12877'50 MA St,]Fk0)
BRAND NOY Pal--- Lai7!_A7f Spm SMIA-55aWAe DIN ATF
DRUM DEPOSIT 100) xt SOm
SYNTHETIC AUTOMATIC TRANSMISSION FLUID: TES295FLLRD ISGALHEGS
CANT ROLE PER GLLLON40161 1$,M 725 E6
12
W00a -
TOTAL DaENDED COST USING EST. CUAYTITY 40./8150 b3ln {7,6330)
EPANDNAME P h-Pps 21C a/1VA3NOA 0-SInA7Fl0591 aorwt
¢EGOEPOSR 4000 - - 1000
MULTFVE30CLE FULL SYNTNERc; ATF to GAL NEGS
DBSRUCEPERGAUON 110E 91b 11610
13
3000a'l-
TOTAL EXTENCEO COST USING EST. CUANTITY W.1500Q N.pM0)
BRAIDN71E PaNnnarco pan LMeiPdSPW`M/ -AN Supra 9 LNFW Syn DEXVI&I Gob ones)
IEGOEPOSIT S000 IIF "- 1040
e. MULTIPURPCU GREASEfARtMDGETL'8E
52110
UMTPtUPEROSERW B Ilan
14
(d cxa
TOTAL EXTENDED COST USING EST. OUANTITY 5440.50 1 ! 11.50
.569
OUNCES PER TUBE 11 os t1 Il o7
NUMSEROF TUBES W CASE 10 M 510.00
7s
BRA50)WE' jpdmmallopw. CMX21CU"54SVJ5Rn-#2
0. EQUIPMENT CLL SAMPLING
DutraE .01
Tnnx:s CA
wC" - - Wm
WD" M, $20)
IrydrNS2 W
w ONq I $1-m
G.abm OIs IVanpus
MWASTEDLREMOVM7WCNUPANOPTION7
wo" $70)
Yes Yes
16
G YES. "T S THE COST?
IS USED OU. FILTER REMOVAUPICXLP AN
OPTION
NO charge W NO charg0
Yes Yes
17
IF YES WHAT IS THE COST?
545.001rer 55 gat &M Caargp NO Charge
T.w
$133,57150 30-W 06 5102,521-50
Nates and Exceptions
v /AIIne S`afpik Uffv Made in 24 Hm,a, s12 WMSng 55/last
pNiverytimelnme U wiWn 72h-11111"
2 Moon 11te4ueAt arum; sI3 Dldaitg 1171 Poon bolUei line nem 1
ru
Pd bidNna SS.4 Dm, dlObIftIZ a l6 sal 5019. aM We nemSesd uol meet tpeof ees •Urn
1112 Ekdi,1 a 55 gal D,0) ala ti na S5 S4 IdidrW meetthe Cll4le0u4ement. `•Wxitem
Faaaeta9A on
dram. See attstlbd rpec lneete .' sdld nptshor is matt Na TlTd reRUi,emeN.
o'h ft-ff-dt-Ri
2nd Rtro Choice/ Universal Lubricants
A roved by Co \miss er's Court on this �� day of 2020 by
holding the position of
Vol. 0pgJ7
AMENDMENT TO 20-073 STALL SHAVINGS AND PELLETS
THIS AMENDMENT TO 20-073 STALL SHAVINGS AND PELLETS ("Atiiendriient") is entered
into and effective this 21 st day of January, 2020 ("Effective Date") by and between Brazos County
("Customer'), and Queen Horse Bedding of Texas, LLC. ("Contractor") each of which may alternatively be
referred to herein as a "Party" and collectively as the "Parties". All capitalized terms in this Amendment shall
have the same meaning as in the Agreement (as defined below) unless otherwise stated herein.
RECITALS
WHEREAS, Section D.2.a. of the Agreement provides for Workers Compensation insurance in the
amount of $1,000,000.00, and it has been determined that this amount is'excessive.
AGREEMENT
NOW THERFFOR.E, in consideration of the above premises, and other good and valuable
consideration, the..receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend
the Agreement as follows:
1. The amount of $1,000,000.00 is hereby deleted from Sec. D.2.a. of the Agreement; and
2. The amount of $500,000:00 .is substituted in its place.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their
authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of
which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of
execution of this Amendment and shall be binding on all Parties hereto.
BRAZ(7U TV --:),i
S'i na[ure
Tille
Date'
QUEEN HORSE ;ED DING OF TEXAS, LLC
Dale
Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
December 10, 2019
Tops Printing Inc.
(Alpha Graphics)
2023 S. Texas Ave.
Bryan, TX 77802
Attn: Steve Britton
Re. Renewal of Contract #20-0938 for Printing. previously known as 19-094R and 18-106R
Brazos County appreciates the work provided by your company and would like to exercise the renewal
option for Printing. All terms, conditions, and pricing shall remain the same. This renewal will be for
one year starting April 1, 2020 through March 31, 2021.
Tharp's Printing Contact: Terry Court 979-823-5362
Section 3 — Letterhead
Section 4 — Stationary
Section 5 —Business Cards
Section 7 — NCR ONLY 1 item - 5 % x 8 '/z receipt — green top page, rest white with tape strip on back
Section 9a — Receipt Books ONLY 1 ITEM - 8 1/2 X 11 Bound - 4 per page - 2 part NCR, 4 perforated
lines -1 Vertical, 3 horizontal -50 pages per book
Section 10 —License Plate Envelopes
Section 11— Fees and Delivery
Section 12 — Rush Orders
Top's Printing (Alpha Graphics) Contact: Steve Britton 979-779-1234
Section 1— Regular Envelopes
Section 2 — Windowed Envelopes
Section 6 — Text, Cover, Tag, Index
Section 7 — NCR's (except item 5 '/i x 8 '/z receipt — green top page, rest white with tape strip on back)
Section 8 — Brochures
Section 9b — Receipt Books Only 1 Item - 8 1/2 X 11 Spiral Bound - 3 per page - 2 part NCR,
perforated lines -1 . Vertical, 2 horizontal -50 pages per book
Section 11— Fees and Delivery
Section 12 — Rush Orders
To accept the renewal option, please fill out the information and sign below. Return the signed
documents by email t6.knachhnger@brazoscounVtx.gov or fax tb (979) 361-4293. Please then submit the
original signed documents and an updated Certificate of Insurance by mail to the address listed above.
Please return acceptance as soon as possible. If you have any questions, I may be reached at (979)
361-4285.
Thanks,
KaU(Ajw N"w(•i,etigW
Buyer III
Brazos County
200 S. Texas Ave., Ste. 352
Bryan, TX 77803
KNachlinger aC�brazoscountytx.aov
979-361-4285 Office
979-446-9242 Cell
Tops's Printing (Alpha Graphics)
c5a- �E-
Authorized Signature
8 OS C NT
i
County Judge
(9114111
Date
/C).—//.a—<)
Date
ME 0
Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
December 10, 2019
Tharp's Printing Services
2609 S. College
Bryan, TX 77801
Attn: Terry Court
Re: Renewal of Contract #20-093R for Printing: previously known as.19-094R and 18-.106R
Brazos County appreciates the work provided by your company and would like to exercise the renewal
option for Printing. All terms, conditions, and pricing shall remain the same. This renewal will be for
one year starting April 1, 2020 through March 31, 2021.
Tharp's Printing Contact: Terry Court 979-823-5362
Section 3 — Letterhead
Section 4 — Stationary
Section 5 — Business Cards
Section 7 — NCR ONLY 1 item - 5 '/z x 8 1/z receipt — green top page, rest white with tape strip on back
Section 9a — Receipt Books ONLY 1 ITEM - 8 1/2 X 11 Bound - 4 per page - 2 part NCR, 4 perforated
lines -1 Vertical, 3 horizontal -50 pages per book
Section 10 —License Plate Envelopes
Section 11— Fees and Delivery
Section 12 — Rush Orders
Top's Printing (Alpha Granhics) Contact: Steve Britton 979-779-1234
Section 1— Regular Envelopes
Section 2 — Windowed Envelopes
Section 6 — Text, Cover, Tag, Index
Section 7 — NCR's (except item 5 %z x 8 '/z receipt — green top page, rest white with tape strip on back)
Section 8 — Brochures
Section 9b — Receipt Books Only 1 Item - 8 1/2 X 11 Spiral Bound - 3 per page - 2 part NCR,
perforated lines -1 Vertical, 2 horizontal -50 pages per book
Section 11— Fees and Delivery
Section 12 —Rush Orders
voI9 - 09 Pgo a�
To accept the renewal option, please fill out the -information and sign below. Return the signed
documents by email to Imachlinger@brazoscountytx:gov or fax to (979) 361-4293. Please then,submit the
original. signed documents and an updated. Certificate of Insurance by mail to the,address listed above.
Please return acceptance as soon as possible. If you:have any questions, I' may"be� reached at (979)
361-4285.
Thanks,
Kai{{,yw Naoln.LiA%gex
Buyer.11l
Brazos County
200 S. 'texas Ave., Ste. 352
Bryan, TX 77803
KNachlinaer0brazoscountvtx. Gov
979-361-4285 Office
979-446-9242 Cell
Tharp's Printing Service
Authorized Signature
B OS CO NTY
County Judge
•
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SECTION 8 -Brochures
A 9
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quantlst
11-800 Gloss Back 25T-
11 m 800
5011-800 Gloss Book 250
x17.11001ndeY-Canary Vellum 250
xx14-80NCover 250
1x9-800 Cover -Blue 250
041.1—Cove,-Antique Grey 250
andtabbed 250
SECTION 9 - Receipt Books
N<enso Kato [nwbnes quanrt
Print an both s1deslines-1 Vertical, 3 har6antal-50 pages ss00
per book
1 _
SECTION 11- Fees and Delivery
NEW FORMS AND DOCUMENTS ORDERS: Is your
Design Set Up Fee a Flat Fee or a Calculation?
NEW FORMS AND DOCUMENTS ORDERS:
Deslgn[Graphics set up fee (include formula for
calculations
MINOR CHANGES: Is your Design Set Up Fee a Flat
Fee ora Calculation?
MINOR CHANGES: Design[Graphles sot up tee for
minor changes to existing forms (Include formula
for calculations)
(REGULAR ORDERS: Delivery of Proofwili take how
long once purchase order Is received
REGULAR ORDERS: Time of Delivery of completed
product upon Receipt of PO and approval of Proof
SECTION 12 -RUSH ORDERS
Is there a charge for rush orders?
What is the rush order Charge (include formula if a
calculation
RUSH ORDERS FOR EXISTING DOCUMENTS AND
FORMS: Delivery of Proof will take how long once
purchase order is received
RUSH ORDERS FOR EXISTING DOCUMENTS AND
FORMS: Time of Delivery of completed product
upon Receipt of PO and approval of Proof
RUSH ORDERS FOR NEW DOCUMENTS AND
FORMS: Delivery of Proof will take how long once
purchase order is received
RUSH ORDERS FOR NEW DOCUMENTS AND
FORMS: Time of DeLivery of completed product
upon Receipt of PO and approval of Proof
Tharps Alpha Tharps Alpha.
$40.00 $40.00
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and Renewal Of 3: Tops/Alpha Graphics: Sections: 1, 2, 6, 7, 8, 9b, 11
Tharps Printing: ons3,4,5,9a,10,11
Approved by Co missio s ourt an this � day of QL_ 1. 2020 by
[ding the position
Vola 3b7 pg. al.;o
1722 Broadmoor Ste. 105
CITRONG Bryan, Texas 77802
Phone: (979) 776 — 9836
OURVEYING, LLC Fax: (979) 731— 0096
FIRM NO. 10093500 Email: curtis@strongsurveying.com
January 9, 2020
Darrell W. Kolwes
Right of Way Agent
Brazos County Road & Bridge
2617 SH 21 W
Bryan, Texas 77803
Office (979) 822-2127 ext. 3033
Cell (979) 277-2273
RE: Proposal for Boundary and Topo Improvements for Sand Creek Road
Dear Darrell,
I appreciate the opportunity to provide professional land surveying services for Brazos County Road
and Bridge. Please let this letter serve as a cost estimate for providing the following tasks:
1) For setting horizontal and vertical control along Sand Creek Road from Fickey Road to
10,000 I.f. northeast — The Cost Will Not Exceed $ 10,000.00.
2) For preparing topographic Survey of Approximately 10,000' I.f. along Sand Creek Road
from Fickey Road to 10,000 I.f. northeast - The Cost Will Not Exceed $ 25,125.00.
3) For surveying and preparing plats and field notes for the following taking tracts: (Note —
This cost is based on several heavily wooded tracts that will need to be cut out to locate
boundary corners)
a) R 15516 — Melissa Fickey 65.00 Ac.
b) R 15513 — Jason Seymour 499.36 Ac.
c) R 304688 — Walter Roberts 20.2 Ac.
d) R 114890 — Walter Roberts 20. 2 Ac.
e) R 118600 — Gilbert Schorlem mer 10.1 Ac.
f) R 300368 — Wray Woods 10.1 Ac.
g) R 300612 — Bruce Lindsay 10 Ac.
h) R 300613 — Shannon Smith 10.51 Ac.
i) R 300611 —Tauber Exploration 2.10 Ac.
j) R 15517 — Tauber Exploration 6.15 Ac.
k) R 14748 —Tauber Exploration 100.00 Ac.
1) R 14752 — William Davis 44.738 Ac.
m) R 14749 — Gay Van Osdall 60.34 Ac.
The Cost Will Not Exceed $ 36,750.00.
voi. 3a - --- pg.
1722 Broadmoor Ste. 105
CITRONG Bryan, Texas 77802 a
Phone: (979) 776 — 9836
URVEYING, LLC Fax: (979) 731— 0096
FIRM NO. 10093500 Email: Curtis@strongsurveying.com
4) New R.O.W. staking at approx. 100' intervals.
The Cost Will Not Exceed $ 12,000.00.
The TOTAL COST FOR ALL SERVICES WILL NOT EXCEED $ 83,875.00.
Topographic Survey — contacting DIG-TESS for utility locates, surveying and preparing a topo survey
of the area as described on approximately 50' intervals and all major breaks for a distance of
approximately 10,000 I.f. All above ground features will be located along with any underground
utilities that are marked by their respective owners. Any utilities not marked will not be shown.
Easements — Utilities such as Water, Sewer, Electric, etc. will be shown if located on the ground by
their respective owners.' Plats, drawings, construction drawings showing any easements will be
needed to depict any easements that may apply.
No easement research will be performed by Strong Surveying, LLC as we will rely on current copies
of maps or drawings to be furnished to us.
Should you have any questions regarding this proposal, please give me a call at 979-776-9836.
Sincerely,
H. Curtis Strong, RPLS Via:emaii
APPROVED
Duane Peters bate
County Judge
vol. / pg.
0
Make the Brazos County Road &
Bridge o Sign Shop Project happen.
2617 West State Highway 21
Bryan, Texas 77807
Proposal Plumber: P20-0053-04
Structural Observation
PREPARED FOR:
Leslie Contreras
Brazos County
200 S. Texas Avenue, Suite 264
Bryan, Texas 77803
979-361-4246
lcontreras@brazoscountytx.gov
GESSNER CONTACT:
Hannah Loring, P.E.
hloring@gessnereng.com
1-877-GESSNER
SUBMITTED DATE:
1/15/2020
VALID THROUGH:
4/14/2020
Gessner Engineering presents this Agreement to provide structural observation services for the above referenced project. The
scope and fee of this project are based on the information provided to Gessner Engineering on January 15, 2020, and can be
found on the supporting pages. We appreciate the opportunity to provide these services and look forward to being a part of
your project team.
PROJECT DESCRIPTION:
The existing building is understood to be a pre-engineered metal building with perimeter infill CMU walls. The Client has
noticed separation and daylight at one gable end wall between the steel frame and the CMU and subsequent sloughing of
paint on the interior face of the wall. The goal for this visit is to review the above conditions for life safety concerns and provide
input regarding the underlying nature of the wall itself, with recommendations for remediation as required.
By signing as the responsible party, you authorize Gessner Engineering to proceed and acknowledge your agreement to the
services defined, as well as the attached terms and conditions. Upon signing, you also agree that you will be billed directly
as the Client. If you are requesting this proposal on behalf of someone else, please have them add their contact and billing
information and sign in the section below. Please note that this agreement must be signed by the responsible party.
ESPONSIBLE PARTY��as QlDkz"
Name
Billing Address -zk
�- 0. ►�� 1-7 7 R o3
City, State, Zip
Gessner E ineering Rep(esentative (Signature)
Johanna Gessner, CEO
Printed Name, Title
J^ ��— O ( C_ VN JU a��.�h0.�o3COV•���'�" _\OJ
Pne Ema v
Client (Signature) Date
Q.
Printed Name and Title
Bru-ZNUA ,i ' C'+)L..0 GE5Ykj10_N' - FOnT :rd�. Pn,
CIVIL CONSTRUCTION MATERIALS TESTING GEOTECHNICAL LANG SURVEYING STRUCTURAL
Vol. – 2-302 __ w�. pg. 23—
�• I !. i- c�i
By nature, this visual observation attempts to collect data indicative of patterns of distress. In doing so, not every defect
may be located or accounted for. This observation is limited to observable items as made accessible by the client. Gessner
Engineering neither extends nor implies any warranty as a result of this observation or any repair performed on the structure.
1. "'t,•w *' s.." F' '''%.-,h NZ.
z1�0
D;E-D.s b EKCLUDE� f
3_.1,%'.:r.':gF."r`r..tC:s_. i�C£ '": N3.i
✓ Review of available documents from the original
construction or previous observations, as applicable
✓ Visual site observation(s) of defects and surrounding
conditions
✓ Obtain available and accessible data as it pertains to the
project scope
✓ Report data and conclusions describing the existing
conditions, potential causes for noted deficiencies, and
general recommendations for remediation, as required
x Observation of non-structural components, or any areas
not associated with the scope of this proposal
x Remediation designs (proposed as additional services, if
requested)
X Demolition, to any degree, to expose existing structure
x Repair to damage that may occur during the observation
X Specialized testing not associated with the scope of this
proposal
X Exterior site survey or location of utilities
X Cost estimation and procurement services
x Furnishing of lifts, ladders, or fall protection equipment
X Alternate recommendations or revisions to the final report
(provided as an additional service)
S
Vol. 30_� pg.
1!9(AA'=11i-G1 t11r� 0lIi11 Zil
Listed below is the total fee for each phase of work. If the project is abandoned prior to completion of the design, the fee shall
be due the date the project is abandoned and shall be based upon the percentage of services performed.
Structural Observation $800
� • .. � 1 is f
Invoicing will take place monthly or at completion/imminent completion of a phase/project. Monthly billing may include partial
billing of a particular phase, as determined by review of the percent complete for that phase/project.
Should the scope of the project change after the design development phase, additional services will be charged based on
the time required for revisions at the current hourly rates. Total fee amount will be invoiced and is for the complete services to
be provided per the above fee. Gessner Engineering, LLC reserves the right to internally reallocate fee amounts to the various
project phases, as necessary, based on the necessary time to complete the work.
Additional services may be provided on request or per the terms of this agreement and shall be billed at the current hourly
rates in force (available upon request).
NOTIFICATION OF PROPOSED INSTALLATION AND/OR REPAIRS
OF TELEPHONE FACILITIES AND DESIGNATING
PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Comes now Brazos WIFI [company name], hereinafter referred to as
"Company" a Texas [state] Corporation, with authority to transact business in Texas, acting by and
through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay,
construct, maintain, repair and/or operate a telephone facility under, over, across and/or along certain
County Roads as shown on drawings and diagrams attached hereto and said location described as
follows:
Directional bore 5 feet under Steep Hollow Road approximately 645 feet northeast of Risinger
Lane. Crossing will be 1.25 inches telecommunication conduit and maintain at least 36 inches
under the bottom of the ditch.
The location and description of the proposed installation and appurtenances must be fully shown on
detailed drawings attached to this Notification.
The Company shall commence actual construction/work in good faith within 60 days from the date of
said permit and shall complete said construction /work within 20 working days. (COMPANY
MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to
provide a new notice.
Company declares that prior to filing this application, it has ascertained the location of all existing
utilities, both aerial and underground, and the filing of this application is prima facie evidence that the
proposed installation will not conflict with any existing utility.
A copy of this notice shall be kept at the job site any time work is being performed.
In the event of deviation from this notice, the Brazos County Engineer's Office or its designated
representative will be notified as soon as practicable.
Approval of County Engineer's Office may take as long as two weeks after complete application is
received.
Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute
grounds for job shutdown.
By signing below, I certify that 1 am authorized to represent the Company listed below, and that the
Company agrees to the conditions/provisions included in this notification.
Brazos WIR
Company Name
Tim Hardy
By:
Signatur
Project Manager
Title
12135 S. Hwy 30, College Station, TX 77845
Address
(979) 999-701.0
Telephone Number
timCa brazoswf com_._
E-mail
Vol. s�. pg. 'am?)
ACCEPTANCE OF NOTIFICATION
Brazos County offers no objection to the proposed location of the utility in the County right of way as
shown by accompanying drawings and notice dated �! ' l _ _ except as noted
below:
EXCEPTIONS: /v G we
�, Brazos County Engineer
Braz• Wifi
SteepHollow Rd Crossing east of Ri —
Zv
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rdtw „ ^� 'i ,4_ •• �` erg * 's, 44
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AP
n
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e,6 le,Ear`th i , L I ��'�T¢
BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General Reaulrentents
I . Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of
BMPs) to minimize erosion and sedimentation resulting from the proposed installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property
shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or
appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior
occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is
determined that inconvenience to the public exists, then the County Engineer will decide whether such
project will be allowed or if an alternative exists so as not to inconvenience the public.
B. _Safety Requirements
I . Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic
Control Devices (TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices, as
may be necessary, in order to safely conduct the public through the project area. Company shall provide
flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute
a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of
Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved
by the County Engineer.
C. Traffic Control Platt
1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
for the following:
a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic
control measures pursuant to the TMUTCD;
b. if construction is within ten (10) feet of the roadway; or
c. Any work performed in the road right-of-way;
2. Plan must be attached to the permit and kept at the job site anytime work is being performed.
3. Plan must set forth the time of completion for the job.
D. Design Statrdards
I. All overhead installations shall conform to clearance standards of the Texas Department of Transportation
and the pole be placed in the designated area for power specified as set forth in the Teras Utilities Code,
Section 181.045.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved to the
appropriate location at the company's expense. Exceptions may be approved by the County Engineer.
3. All underground installations shall (these are minimum depths — utility may place deeper):
a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement;
b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured
from top of bank to top of bank;
c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For
high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of
less than 60 feet.
4. Water Lines: All water lines must be a minimum 36 -inches below the ditch now line and eased.
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured from
back of right-of-way).
Power — 0 to 2 feet, nominally 1'
Phone — 2 to 4 feet, nominally 3'
Gas — 4 to 6 feet, nominally 5'
Cable — 6 to 8 feet, nominally 7'
6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above; however, the County Engineer or its designated representative will
provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400'
if left open over night or unattended.
S. Crossings under a county road shall:
a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and
soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting
operations and have the opportunity to have an inspector on site to observe pressure grouting
operations;
c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints.
9. Bore Pits:
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.
c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from
the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil
pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to protect
pavement integrity;
f, based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed
during a rainy period or at other times where excess water cannot be prevented from entering the
trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized
material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the
County Engineer or his representatives.
f. no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event
Company damages the slope, shoulder or any other portion of the right-of-way, Company will be
responsible for repairing the damage and replacing the right-of-way to the condition it was prior to
commencing construction.
12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County
road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or
repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event
all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided
meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide
a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by
the County Engineer.
14. The applicant shall submit a letter of "No Objection' from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emergency work
1. In the event Company is required to perform emergency services, that requires excavation in a County
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company
i
shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the
County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of
Way and traffic safety controls used.
F. Repairs to g4 tinr facilities
1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the
soil, shall not be performed until plans describing such maintenance and/or repair have been approved by
the County Engineer or its designated representative and a permit has been obtained.
G. Relocation of utilities
1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement,
alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other
facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated
thereon, as required by the County Engineer within a reasonable time as determined by the County
Engineer and Utility Company, and at the expense of the Utility Company.
H. Hieb Pressure Pipelines
1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non -controlled access installations, should contain the following additional
information in the description of the permit.
-diameter
-wall thickness
-material specification
-minimum yield strength
-maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied
for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed
by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Type of Pipeline (below deepest ditch grade) Special Requirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum._
5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of -
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel to a County Road.
6. Natural Gas Distribution is a line that serves the final customer.
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Vol. a. 3 q pg, `�
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2019-2020 BUDGET YEAR
NO. 19/20 16.1-16.5
On this the 21 st day of January 2020 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 21 st day of January 2020 the Court heard and approved a budget
amendment(s) for the 2019-2020 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 10 September 2019, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 21 st day of January 2020.
THE COIVINIISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120.16.1
1/2112020
FUND
DEPARTMENT
DIVISION CATEGORY DESCRIPTION
Increase Decrease
Capital
Improvement
Fund
General Capital
hn rovement
Capital Outlay
3,81935
Capital
Improvement
Fund
Other Financins Sources
3,81935
General Fund
DRICR
Other Financins Sources
3.81935
General Fund
Juvenile Administration
Detention Departmental Support
770.33
General Fund
Juvenile Administration
Detention Minor Acquisitions
3.049.02
91300000
DR
Transfer to General Fund
3,81935
0100
49015000
CR
Transfer from Capital hn r.
3,81935
0100
31000300
60211000
DR
Software - No tae
500.34
0100
31000200
60500000
DR
Equipment & IT Enhancement
369.99
0100
31000200
67303000
DR
Minor Computer Hardware
3.049.03
I
General Capital Improvement Fund and Juvenile Administration - Detention
Reallocation of funds to the appropriate department's account to purchase software, computer equipment and computers for the Medical Records Project that will be used in the Juvenile
Detention.
LDate J; r ''�1l;15/2020�
epar`trne�tApproval
Courity.ludg'eApprov_al:,_; z 'O,Date`
Foc.lce6uhUn-
FUND
DIV
ACCT
DRICR
ACCOUNT NAME
Increase Decrease
4500
63000500
80211000
CR
Computer - Software
I 3,819.25
4500
91300000
DR
Transfer to General Fund
3,81935
0100
49015000
CR
Transfer from Capital hn r.
3,81935
0100
31000300
60211000
DR
Software - No tae
500.34
0100
31000200
60500000
DR
Equipment & IT Enhancement
369.99
0100
31000200
67303000
DR
Minor Computer Hardware
3.049.03
I
I
I
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19/20.16.2
1/2112020
FUND DEPARTMENT DIVISION
CATEGORY DESCRIPTION Increase Decrease
Health & Life
Fund
Other Revenue 76.50
Health & Life
Fund Health & Wellness Clinic
Departmental Support 76.50
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
5000
46023000
CR
Donations - Other
76.50
5000
64005100
61235000
DR
Donations - Other
7650
Health & Wellness Clinic
To recotmize donations of three meal voucher certificates front Eatolo
Paleo-Zone with the value of 576.50.
�t c nnp
r t�
De l I 9T. P13foyal., Date
r: O
Pnr..t;ccaunttn�
Pu s� 0u1 �:. � -� f._.
.. � K � •_�.... _ , ���. s:, '. _ :
.3,. _r,�;;i , .._ �,::: 4 , "=�"_ } � � _ a ,ajv. i.t.',t� "�� � ;ter
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
5000
46023000
CR
Donations - Other
76.50
5000
64005100
61235000
DR
Donations - Other
7650
Vol. '30q pg.43
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19/20 -16.3
1/21/2020
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
Capital
Improvement General Capital
Fund Improvement Fund Capital Outlay 1.122,745.00
Capital
Improvement General Capital
Fund I Improvement Fund Capital Outlay 1,122,745.00
General Capital Improvement Fund
Reallocation of fund; to the appropriate de artmncnt's account to cover the cost of the kitchen renovation at the Jail.
i'-
r < nrip
Date } f ``,1/15!2020'
r -r tZ t�kS i PI
Departme�t;Appro __ _ , Date
FUND DIV
ACCT
DR/CR ACCOUNT NAME
Increase Decrease
4500 63000200
80440000
CR land
I 1,122,745.001
4500 63000500
80101008
DR Bldu Renov - Jail
1.122.745.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19/20 -16.4
1/2112020
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners' Court Aon Departmental i finor Acquisitions 41,315.74
General Fund Sheriff Adininistra6on MtinorAcquisitions 41,315.74
Commissioners' Court and Sheriff Administration
Reallocation of funds to the appropriate department's account to purchase 6 hfDTs for the vehicles used by Special Services Unit.
f 4 i nnp
4Dete =- 1M5/2020
-.r+",. •_r c `rr �:. L' is
Courtfudge Approval _.v_.. Date
For-Aceoonhna'P.ur aseti.Onl"`�'a* e_F,._v ,rfit Mr.�F.;c.'-1`
ws.*, �3 �,
r 7
FUND
DIV ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100
11000500 67890000
CR
Vehicle Equipment
41,315.74
0100
28000100 67890000
DR
Vehicle Equipment
41,315.74
vol. __ 30�_ pg.�'- �_
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 -16.5
4n4nnin
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners' Court Contingency De anmental Support 15.000.00
General Fund Commissioners' Court Community Su ort Community Contracts 15.000.00
Commissioners' Court
Reallocation of funds to the appropriate department's account for the Rettional Nfobility Authority.
t ,r
{ e } S
t nnp
ri)ate � � ,� ;t.1115/2020;
For_lccoiintm 'P6"o5es Ont :€ ,c
.. • 'fir"
Departmgnt'AppTv_al°;;,Date«,_
t
ACCT
DR/CR
ACCOUNT NAME
:County Judge Approval
For_lccoiintm 'P6"o5es Ont :€ ,c
.. • 'fir"
y s
FUND DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100 11001500
61130000
CR
Contingency
15,000.00
0100 11002000
73730000
DR
Re6onal Nfobility Authority
15.000.00
Vol. _��. pg. 4l0
PERSONNEL
CHANGE -OF STATUS REQUESTS
Commissioner Court Date: January 21, 2020
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
County Attorney
Brazos Center
Exposition Center
Juvenile Services – Detention
Human Resources
Kopetsky, Holly
Estrada, Leticia
Alvarado, Mireya
Mallard, Ashley
Reyes, Jeremy
Monarres, Gerardo
Lee, Debra
Garcia, Deyanira
Herrera, Raeanna
Mendez, Mary
Approved in Commissioners' Court: January 21, 2020:
Separation
Change of Status
Change of Status
Change of Status
Employment
Separation
Change of Status
Change of Status
Change of Status
Change of Status
County Judge's or Commissioner's Signature: - —
(This Copy to be attached to minutes)