HomeMy WebLinkAbout2019-12-31 10:00AM REGULAR MEETINGBRAZOS COUNTY
BRYAN, TEXAS
NOTICE OF MEETING AND AGENDA
1019 DEC 21 A 10: 22
MEN MCOLIEED1, 00CLF
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BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON DECEMBER 31, 2019 AT 10:00 AM IN
THE COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803
Invocation and Pledge of Allegiance
-U.S.. and Texas Flag - Commissioner Aldrich
2. Call for Citizen input and/or concerns
Consider and take action on agenda items 3-24.
3. Request from Facility Services for a payment authorization to Ray Criswell for janitorial
supplies in the amount of $259.70. The invoice exceeded amount of purchase order.
4. Request from Purchasing for a payment authorization to AT&T in the amount of
$4,498.62 for county cell phone service in October 2019. A purchase order was not
obtained in advance.
5. Request from Purchasing for a payment authorization to AT&T in the amount of
$4,771.43 for county cell phone service in November 2019. A purchase order was not
obtained in advance.
6. Request authorization to wire transfer $1,051,105.16 to the Texas Health and Human
Services Commission for DY8 of the Delivery System Reform Incentive Payment
Program.
7. Approval of county enrollment into the TAC Cybersecurity Training Program certified by
Texas Department of Information Resources (DI R).
8. Approval of vehicle purchase for a 2020 Ford Transit Cargo Van in the amount of
$33,515.00 for Facilities Service Department.
9. Award of Bid #20-080 Various Aggregates, Cold Mix and Other Road Materials. See
Vol. Pg.
attached for award recommendation.
10. Award of Bid #20-085 for Seal Coat. Recommend award to F.N. Ploch Construction
Company, Inc.
11. Approval of Agreement #20-092 with Best Western Premier for the District Attorney's
Office.
12. Approval of Agreement #20-097 for forensic testing of a controlled substance and blood
alcohol concentration with Armstrong Forensic Laboratory, Inc..
13. Amendment to Contract #19-063R for Concession Services with Bailey Concession
Services to extend contract through February 10, 2020.
14. Amendment to Contract #19-067R for Fire Alarm Panel & Smoke Detector Inspections
with American Fire & Safety Inc. to extend the contract term dates, add additional
buildings, and change contract number to 20-074R. Renewal is due to receiving no bids
in December 2019.
15. Amendment of service contract CI P #19-626 with Hunton Services for replacement at
the Expo to repair drain.
16. Renewal of Bid #20-095R with Mustang Rental Services for Heavy Equipment Rental.
17. Approval of Change Order #2 attached, to Contract #18-139b with Oracle, resulting in
an additional $93,000 to the contract sum.
18. Approval of cost estimate in the amount of $29,850.00 to extend 8" encasement on
pipeline crossing under Forsthoff Road near Lloyd Lane to accommodate roadway
improvements being made to Forsthoff Road. Site is located in Precinct 2.
19. Approval of the Final Plat of the Cottagewood Subdivision Block 1, Lot 1 and Block 2
Lot 1, 36.91 Acres; John H Jones League; A-26; City of College Station ETJ, Brazos
County, Texas. Site is located in Precinct 4
20. Expenditure Journal Entries
• FY 19/20 J E# 110171
21. Tax Refund Applications for the following:
• a. Thomas Frederick Stuewe - Overpayment $2.93
• b. Benjamin Castillo & Felicitas Molina - overpayment $286.98
• c. Vanderbilt Mortgage - Overpayment $71.77
• d. Vanderbilt Mortgage - Overpayment $44.89
• e. Tran Ho Thuan & Y Thi Nguyen - Overpayment $53.00
• f. Michael & Linette Amoss - Overpayment $18.58
• g. Mark David Humphrey - Payment in Error $510.13
• h. Affordable Mobile Homes - Overpayment $370.67
• i. Joeseph A & Edith S Leavengood - Payment in Error $5,032.58
22. Budget Amendments.
• a. Budget Amendments FY 18/19 58.1
• b. Budget Amendments FY 19/20 13.1 -13.2
23. Personnel Change of Status.
• Personnel Action Forms
24. Payment of Claims.
Vol. Pg.0a7
25. Acknowledgement of monthly reports submitted in December, 2019
26. Juvenile Director's report on detention population.
27. Sheriff's report on inmate population.
28. Announcement of interest items and possible future agenda topics.
29. Call for Citizen input and/or concerns
30. Adjourn.
von. �— pg. aag
r,
A
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Courts Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
it is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or.
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to
attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business
of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
voi. Pg. • •
MINUTES
DECEMBER 31, 2019
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on' Tuesday,
December 31, 2019 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1, Absent;
Sammy Catalena, Commissioner of Precinct 2;
Nancy Berry, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance
-U.S. and Texas Flag - Commissioner Aldrich
Judge Peters led the prayer and pledges in CommissionerAldrich's' absence.
2. Call for Citizen input and/or concerns
There was no citizen's input.
Consider and take action on agenda items 3-24.
3. Request from Facility Services for a payment authorization to Ray Criswell for janitorial
supplies in the amount of $259.70. The invoice exceeded amount of purchase order.
Vol. � 0`% P9• as
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
4. Request from Purchasing for a payment authorization to AT&T in the amount of
$4,498.62 for county cell phone service in October 2019. A purchase order was not
obtained in advance.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
5. Request from Purchasing for a payment authorization to AT&T in the amount of
$4,771.43 for county cell phone service in November 2019. A purchase order was not
obtained in advance.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
6. Request authorization to wire transfer $1,051,105.16 to the Texas Health and Human
Services Commission for DY8 of the Delivery System Reform Incentive Payment
Program.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4-0. Ayes: Berry; Catalena, Cauley, Peters. Absent: Aldrich.
7. Approval of county enrollment into the TAC Cybersecurity Training Program certified by
Texas Department of Information Resources (DIR).
A copy is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
8. Approval of vehicle purchase for a 2020 Ford Transit Cargo Van in the amount of
$33,515.00 for Facilities Service Department.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
9. Award of Bid #20-080 Various Aggregates, Cold Mix and Other Road Materials. See
attached for award recommendation.
The Court voted unanimously to accept the recommendation of the Purchasing Agent
Vol. o 7 pg. C2
and awarded Bid # 20-080 Various Aggregates, Cold Mix and Other Road Materials as
recommended. The award recommendation is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
10. Award of Bid #20-085 for Seal Coat. Recommend award to F.N. Ploch Construction
Company, Inc.
The Court voted unanimously to accept the recommendation of the Purchasing Agent
and awarded Bid # 20-085 Seal Coat to F.N. Ploch Construction Company, Inc. A copy
of the bid tabulation is attached
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
11. Approval of Agreement #20-092 with Best Western Premier for the District Attorney's
Office.
A copy of the agreement is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
12. Approval of Agreement #20-097 for forensic testing of a controlled substance and blood
alcohol concentration with Armstrong Forensic Laboratory, Inc..
A copy of the agreement is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
13. Amendment to Contract #19-063R for Concession Services with Bailey Concession
Services to extend contract through February 10, 2020.
A copy of the amended contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters.
Absent: Aldrich.
14. Amendment to Contract #19-067R for Fire Alarm Panel & Smoke Detector Inspections
with American Fire & Safety Inc. to extend the contract term dates, add additional
buildings, and change contract number to 20-074R. Renewal is due to receiving no bids
in December 2019.
A copy of the amended contract is attached.
Vol. 3'67 pg. a30
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
15. Amendment of service contract C I P #19-626 with Hunton Services for replacement at
the Expo to repair drain.
A copy of the amended service contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
16. Renewal of Bid #20-095R with Mustang Rental Services for Heavy Equipment Rental.
A renewal of the contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
17. Approval of Change Order #2 attached, to Contract #18-139b with Oracle, resulting in
an additional $93,000 to the contract sum.
A copy of the change order is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
18. Approval of cost estimate in the amount of $29,850.00 to extend 8" encasement on
pipeline crossing under Forsthoff Road near Lloyd Lane to accommodate roadway
improvements being made to Forsthoff Road. Site is located in Precinct 2.
Judge Peters stated this item should be removed from the agenda.
Motion: Remove, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
19. Approval of the Final Plat of the Cottagewood Subdivision Block 1, Lot 1 and Block 2
Lot 1, 36.91 Acres; John H Jones League; A-26; City of College Station ETJ, Brazos
County, Texas. Site is located in Precinct 4
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
20. Expenditure Journal Entries
• FY 19/20 J E# 110171
A copy is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
21. Tax Refund Applications for the following:
• a. Thomas Frederick Stuewe - Overpayment $2.93
• b. Benjamin Castillo & Felicitas Molina - overpayment $286.98
• c. Vanderbilt Mortgage - Overpayment $71.77
• d. Vanderbilt Mortgage - Overpayment $44.89
• e. Tran Ho Thuan & Y Thi Nguyen - Overpayment $53.00
• f. Michael & Linette Amoss - Overpayment $18.58
• g. Mark David Humphrey - Payment in Error $510.13
• h. Affordable Mobile Homes - Overpayment $370.67
• i. Joeseph A & Edith S Leavengood - Payment in Error $5,032.58
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
22. Budget Amendments.
• a. Budget Amendments FY 18/19 58.1
58.1 Reallocate for Local Provider Participation Fund to correct Budget Amendment
50.2 that was approved on September 17, 2019.
• b. Budget Amendments FY 19/20 13.1 -13.2
13.1 Transfer funds from Non -Departmental to Community Support.
13.2 Transferfunds from General Capital Improvement Fund to Sheriff's Office - Jail.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
23. Personnel Change of Status.
• Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
24. Payment of Claims.
Claims 8021886 - 8022115
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
v.',n'7_ Pp.eQ11
Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich.
25. Acknowledgement of monthly reports submitted in December, 2019
The Court acknowledged receipt of the Extension Service reports submitted in
December 2019 and acknowledged receipt of reports from the following County and
Precinct Offices showing revenues collected and remitted to the County Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 1
Justice of the Peace Precinct 2
Justice of the Peace Precinct 3
Justice of the Peace Precinct4
Constable Precinct 1
Constable Precinct 2
Constable Precinct 3
Constable Precinct 4
Veterans Services
26. Juvenile Director's report on detention population.
Juvenile Director Linda Ricketson stated that some of the youth were released by the
Judge for the holidays and reported there are 18 juveniles in the detention center, 13 are
male and 5 are female, and 21 have electronic monitors. Ms. Ricketson noted that 2 of
the 18 youth are from other counties.
27. Sheriff's report on inmate population.
Sheriff Chris Kirk stated there were 617 inmates in jail, 523 inmates are male and 95 are
female, 49 have electronic monitors and 15 are pending for monitors. Sheriff Kirk
wished everyone a safe, happy, healthy and prosperous New Year.
28. Announcement of interest items and possible future agenda topics.
Commissioner Berry stated she would like to echo Sheriff Kirk's statement and also
wished everyone a safe and Happy New Year.
29. Call for Citizen input and/or concerns
There was no citizen's input.
30. Adjourn.
vOe. 3z� '7 Pg. a 35
The foregoing minutes of the Commissioners Court Meeting held December 31, 2019
have been examined and are approved in open Court this 14th day of January 2020, in
Bryan, Brazos County, Texas.
Duane Peters
County Judge
Sammy)C'atalena
Commissioner, Precinct 2
Irma Cauley
Commissioner, Precinct 4
Attest:
Karen McQueen
County Clerk
a
4�'ewr
Steve Aldrich
Commissioner, Precinct 1
Commissioner, Precinct 3
Pg l of 7—
BRAZOS COUNTY
COMMISSIONER'S COURT
31ADAY OF -t , 20 11
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Name
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Organization
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voi. 3b7 pg. a3z
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B RAZ O S COUNTY.
COMMISSIONER'S COURT
3 fl±- DAY OF , 2019
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Pg.
DSRIP DY 8 Round 2 IGT - Brazos County LPPF Allocation Form
TRACE Number:
The Trace Number is in the receipt you receive from the Comptroller once you have submitted your IGT Into TexNet.
The Trace Sheet and Allocation Form must be submitted to ether in the same email. All Trace Sheet submissions must be accompanied by an Allocation Form.
/fjlbapoNNumber�, g : S.r...:�11?fovlderName 4s��T -.9.01
IR, '.. _
It TPI'
4 Govemm Ontlt -s *5
RtlP. Reg(op 71GTtitl1a. Ks
450-19-0008-00027
St. Luke's Episcopal Hosi al
127300503
Brazos County dba Brazos County LPPF
RHP 3
$
414,111.27
450-19-000&00031
College Station Medical Center
020860501
Brazos County dba Bra as County LPPF
RHP 17
$
37,449.43
450.19-0008-00057
StAoseph Regional Health Center
127267603
Brazos County dba Brazos County LPPF
RHP 17
$
95,367.08
450.19-0008-00053
SC Luke's Community Health Srvs (The Woodlands)
160630301
Brazos County dba Brazos County LPPF
RHP 17
$
460,178.63
450-19-0008-00042
Scott & White Hospital College Station
326725404
Brazos County dba Brazos County LPPF
RHP 17
$
43,998.75
1,051,IU5.lb
O
01.
Duane Peters Da
County Judge
Boa.�_. �g. a3
TEXAS ASs:O'.CIATI:O.N' Of COUNTI'.E°S
Cybersecurity. Course Enrollment Form for Counties
Under a new state law, Tex. Gov't Code § 2054.5191, effective June 14, 2019, all local
government employees and elected officials who have access to a local government computer
system or database must complete a cybersecurity training program certified by the Texas
Department of Information Resources -PIR) at least annually.
In response to the new cybersecurity training mandate and in furtherance of our continued
commitment to our county family, TAC is offering a free cybersecurity course that has been
certified by DIR and fulfills the requirements of the new law.
Should your county choose to participate in TAC's cybersecurity training program, please
have your Commissioners Court approve your county's participation and complete the
enclosed form and return via email to SecuriWTrainingCcouniy.org or fax to (512) 477-1324.
For more information about the underlying legislation and TAC's cybersecurity training
course, please visit county.org/cybersecurity.
The course will first be made available to enrolled counties on Jan. 15, 2020 and should be
completed by June 14, 2020. Enrollment is available on a rolling basis throughout the year.
Printed Name
Authorized Signature
Cybersecurity Course Enrollment Form
County Name
Vol.it
7 pg. aC-t c7
Please indicate the individual who will serve as the primary point of contact with TAC staff for purposes
of enrolling participating county officials and employees in the cybersecurity training course. The
designated individual will -be asked to provide a list of all participating county employees -and elected
officials' names, email addresses, and positions held. The designated individual will also be asked to
regularly add or remove users from access to the training program upon separation from county
employment.
The course administrator will have access to reports reflecting the course completion status of all
participating county employees and elected officials. If your county would like multiple administrators,
please include their contact information on the following page.
Name of Administrator: Kevin Joyner
Email of Administrator:. kjoyner@brazoscountytx.gov
Phone Number of Administrator: 979-361-4676
Position/Office of Administrator: Security and Compliance AiWyst
Please indicate the individual responsible for IT administration for your county. Upon request, TAC
will coordinate with your IT Administrator to facilitate smooth deployment of the cybersecurity training
program for your personnel and electeds.
Name of IT Administrator: Billy Melzow
Email of Registrant: bmelzow@brazoscowltytx.gov
Phone Number of Registrant: 979-361-4693
Cybersecurity Course Enrollment Form _ 2
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No Award for. AAB„, n -Bo m
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MCI
I Total 1 53,105,229.371 Total 1 52,909,398.601 1 52,751,523.431 Total I 52;356;41692'(
Recommend award to: F.N. Ploch Construction
dApproved byWfission onthis ✓ Jay of&U.Mj�2019 by
ho g the position of
Vol. ,�`7 Pg. 245
BID TABULATION
20-085 Seal Coat
January 2, 2020 through December 31, 2020
CRS -2P or CHFRS-2P
'
[Rat..,
Est. SQYD
Knife River
Fuquay
Clark Construction
j'EN Odd WWI
=Co 'Ih2
Price/SQ
YD
Ext. Price
Price/SQYD Ext. Price
Price/SQYD
Ext. Price
I Pnce/SQ �
YQ ExE)'nce
1 CRS -2P or CHFRS-2P Asphalt (per gallon)
$2.41
$2.41
$2.30
$2.30
$2.35
$2.35..;$2Z5!!$2'x25
2 Ty B Grade 3 Limestone
.50 Gal/SY
700,505
12.55
$1,786,287.75
$2.32
$1,625,171.60
$2.36
$1,653,191.80 [ $1:95;!
$1,365;984_75
3 Ty B Grade 3 Limestone
.55 Gal/SY
0
$2.69
$0.00
$0.00
$0.00
$0.00
$0.00 $8;00.!
$0:00
4 Ty B Grade 4 Limestone
.44 Gal/SY
279,094
$2.31
$644,706.38
$2.51
$700,525.11
$2.17
$605,633.26
` $3:85;:
'$516;333':29'
5Ty B Grade Limestone
.46 Gal/SY
0
$2.37
$0.00
$0.00
$0.00
$0.00
$0.00
$0:00''
$0:00
6 TY LGro Lightweight
.44 Gal/SY
238,246
$2.83
$674,235.25
$2.45
$583,701.89
$2.11
$502,698.36
$1:99
$4'74;18&88
7 TY L Gr 4 Lightweight 1.46
Gal/SY
11 0
$2.88
$0.001
$0.001
$0.001
$0.001
$0.0o
$0.08
$0:08
I Total 1 53,105,229.371 Total 1 52,909,398.601 1 52,751,523.431 Total I 52;356;41692'(
Recommend award to: F.N. Ploch Construction
dApproved byWfission onthis ✓ Jay of&U.Mj�2019 by
ho g the position of
Vol. ,�`7 Pg. 245
0
PREMIER
8 EST W ESTE RN.
1920 Austin's Colony Parkway
Bryan, Texas 77802
We are pleased to present you with the following rate agreement concerning your stay at the Best Western Premier
Bryan/College Station. Once this Agreement has been signed and received this agreement shall constitute for the entire
written contract of this agreement.
Company Name: Brazos County District Attorney
Contact: Kaitlyn Nachlinger
Phone: 979-361-4285
Address: 200 South Texas Avenue Bryan, TX 77803
Email: knachlinger@brazos countytx..gov
SLEEPING ROOM ACCOMMODATIONS AND RATES
It is a pleasure to confirm on a definite basis the following arrangements to Brazos County District Attorney's Office.
These rates are a courtesy to Brazos County District Attorney's Office and will be granted starting at the time of
signature and valid through 12/31/2020.
Room Type Negotiated Rate
Standard Single King/ Double $98.00
Queen
**Blackout dates apply**
**Does not include 15.75% tax**
These items are included in your Rate:
➢ Complimentary Hot Breakfast Buffet
➢ Complimentary Wi-FI
➢ Enrollment in Best Western Rewards
➢ 24 Hour Business Center with Complimentary Fax and Printer
➢ 24 Hour Fitness Center
➢ Quarterly Room Night Production Updates
Blackout Dates:
➢
April 17-19, 2020
➢
May 7-10, 2020
➢
Sept. 4-6, 2020
➢
Sept. 11-13, 2020
➢
Sept. 18-20, 2020
➢
Oct. 9-11, 2020
➢
Nov. 6-8, 2020
➢
Nov. 13-15,2020
➢
Nov. 27-29, 2020
BEST WESTERN PREMIER TERMS AND CONDITIONS:
1. SLEEPING ACCOMODATIONS: BEST WESTERN PREMIER will provide the following sleeping rooms at the listed rate and
related services for to Brazos County District Attorney's Office.
II. RESERVATION PROCEDURE: In order to receive your special discounted rate you must provide the Brazos County
District Attorney's Office rate code when making reservations. We cannot ensure you will get your discounted rate if you
do not give us your Brazos County District Attorney's Office. Reservations must be made by calling the hotel directly at
(979)731-5300 (PRESS 3).
In order to guarantee a sleeping room a credit card must be given during time of making the reservation. Ail non -
guaranteed reservations will be canceled by 3:00pm the day before the arrival.
Ill. BILLING ARRANGEMENTS: Each guest booked under Brazos County District Attorney's Office will be to present a
form of payment upon reservation.
IV. GROUP RATES: Brazos County District Attorney's Office's rates may apply for group(s) of 10 or more rooms. Please
contact the sales team for more details.
IV. TERMINATION OF AGREEMENT: This agreement may be terminated either by BEST WESTERN PREMIER or by Brazos
County District Attorney's Office by delivery of written notice of termination of at least thirty (30) days in advance of
termination of date. Either party may renegotiate this agreement, six months to date.
V. AGREEMENT: The length of this Agreement is valid through 12/31/2020. This Agreement must be signed and
returned by Friday 12/13/2020. If this Agreement is not received and signed by this date, the Hotel has the right to re-
evaluate all terms and conditions of this Agreement. In which case, Brazos County District Attorney's Office, will be
available to reserve all reservations under non -negotiated rates.
The entire staff at the Best Western Premier Bryan/College Station sincerely appreciates the opportunity to serve both
you and to Brazos County District Attorney's Office travelers.
By Brazos County District Attorney's Office's
authorid reprsentative:
4
Signature
Printed Name, Title
Date: WS I / 9
By Best Western Premier:
�i'22�2c1_ YrGh%c2�
Signature
Mallory Hendrix, Director of Sales
Printed Name, Title
Date: 12/10/2019
PROPOSAL FOR LABORATORY TESTING SERVICES AND
STATEMENT OF QUALIFICATIONS
For
Services Associated with Controlled Substance
Identification and Blood Alcohol Concentration Analyses
Submitted to:
Charles Wendt
Brazos County
CWendt@BrazosCountyTX.Gov
Submitted by:
Armstrong Forensic Laboratory, Inc.
330 Loch'n Green Trail
Arlington, Texas 76012
www.AFLab.com
(817) 275-2691
December 18, 2019
voi. - a7 ---- pg- Q4 e)—
Armstron
Forensic Labt�l'ato9' �, .IP3C
Proposal of Work
Controlled Substance Identification
and Blood Alcohol Analysis
Brazos Counhj - December 18, 2019
Table of Contents
Tableof Contents..............................................................................................................................:.........................
i
1.0 Introduction................................................................................................................................................1
1.1 Organizational Qualifications....................................................................................................1
1.2 Overview of Services.............................................................:.....................................................1
1.3 Laboratory Contacts.....................................................................................................................2
1.4 Laboratory Personnel Qualifications.........................................................................................2
1.5 References.....................................................................................................................................3
2.0 Proposed Scope of Services.......................................................................................................................5
2.1 Overview.......................................................................................................................................
5
2.2 Evidence Review and Confirmation of Case
Information...................................................... 6
2.3 Report Format and Affidavit of Analysis................................................................................. 6
3.0 Proposed Cost of Services...............................................................................................:.:....................... 9
3.1 Turn Around Times and Batch Sizes.......................................................................................11
3.2 Consulting and Other Services.................................................................................................11
4.0 Proposal Acknowledgement................................................................................:..................................12
4.1 Analytical and Related Services...............................................................................................12
Tables
Table 1: Key Project Personnel................................................................................................3
Table 2: Cost of Services Related Services.............................................................................
9
Attachments
Attachment A: Copies of Accreditations, Certifications, Licenses and Registrations
A-1: ANAB Certificate of Accreditation and Certificate of Scope of
Accreditation
A-2: TxFSC Crime Lab Accreditation
A-3: U.S. DOJ DEA Controlled Substance Registration Certificate
Attachment B: Client Specific Laboratory Report Example
............................................................
Page i of i
Armstr®n
Forensic Laboratory,laic.
1.0 INTRODUCTION
Proposal of Work
Controlled Substance Identification
and Blood Alcohol Analysis
Brazos Counhj - December 18, 2019
Armstrong Forensic Laboratory, Inc. (Armstrong) offers this Proposal for Controlled Substance
Identification and Blood Alcohol Concentration Analyses (Proposal) and Armstrong's Statement of
Qualifications (SOQ) to the Brazos County (Client). This Proposal includes Armstrong's full range of
qualifications and support services directly related to laboratory analysis of evidence submitted for
controlled substances identification or blood alcohol concentration.
1.1 ORGANIZATIONAL QUALIFICATIONS
As an ISO/IEC 17025; 2005 Accredited Crime Lab through ANSI National Accredited Board (ANAB)
and the Texas Forensic Science Commission (TxFSC), Armstrong is uniquely qualified to serve as the
Client's support laboratory of choice based on Armstrong's competency, knowledge, and experience
in the fields of forensic investigation, laboratory analysis, and courtroom testimony that directly
correlate with the identification of controlled substances and analysis of evidence blood alcohol
concentration (BAC).
Armstrong was incorporated in 1981. Armstrong's services began in the field of forensic
investigations and expanded to include environmental and industrial hygiene analysis and
supporting services. Located in Arlington, Texas - the heart of the Dallas/Fort Worth area - and
focused on providing quality, credentialed services to all of its clients, Armstrong quickly grew to
become a full-service consulting analytical laboratory with a mission committing the organization to
excellence in the production of analytical data and consulting services.
Armstrong's expertise is in comprehensive, analytical laboratory services that produce accurate,
timely, and cost-effective results. Both the civilian and criminal litigation throughout the United
States rely on the years of experience Armstrong's Consulting Experts have interpreting and
presenting data and conclusions. Sample handling policies and procedures (sample receipt, chain -of -
custody, control, and disposition) are able to withstand the scrutiny of any courtroom.
Armstrong also holds accreditation, certifications, licensures, and registrations through several other
national and international organizations as well as State licenses and registrations, including:
American Industrial Hygiene Association (AIHA), Texas Commission on Environmental Quality
(TCEQ), National Environmental Laboratory Accreditation Committee (NELAC), , Environmental
Protection Agency (EPA), and Texas Department of Licensing and Regulation (TDLR). Copies of
these certificates are available upon request.
1.2 OVERVIEW OF SERVICES
Armstrong is committed to performing the described scope of services in a competent, professional
manner that includes timeliness of analysis and detailed report submittal. The general services
proposed include:
• Client Representative assigned specifically to the Client for administrative aspects of
all projects;
Project Manager/Technical Advisor (PM/TA) available to assure the Client and
regulatory requirements are met as well as provide interpretive support as
necessary;
............................................................
Page 1 of 12
Vol. a7 fig. oZ�O
Armstrong
Forensic .Laboratory, hoc
Proposal of Work
Controlled Substance Identification
and Blood Alcohol Analysis
Brazos Country — December 18, 2019
• Experienced and qualified personnel for the secured transportation of evidence;
• Project specific chain -of -custody (COC) as requested;
• Analysis of evidence by a team of competent and qualified ANAB Analysts and
Technical Reviewers to ensure accurate, defensible data with a case specific
Analytical Report;
• Case specific affidavit and/or experienced and qualified ANAB Testifying Experts
to provide supporting courtroom testimony as scheduled; and
• Secure temporary or long-term storage of evidence.
1.3 LABORATORY CONTACTS
Contact information related to this Proposal includes:
Proiect ManaEer/Technical Advisor:
Kelly Wouters, PhD
Laboratory Director
Administrative Questions.
Dawn Jones
Office Manager
(817) 275 - 2691 ext 312 (Office)
KWouters®AFLab.com (Email)
(817) 275 - 2691 ext 324 (Office)
DJones@AFLab.com (Email)
Armstrong's physical location and general contact information is:
330 Loch'n Green Trail (817) 275 -1883 (Fax)
Arlington, Texas 76012 www.AFLab.com (Website)
(817) 275 - 2691 (Office) AFLab@AFLab.com (General Email)
1.4 LABORATORY PERSONNEL QUALIFICATIONS
Armstrong's Associates available to support the Client case work include: fully qualified Analysts,
fully qualified Technical Reviewers (as defined by ANAB), and technical support and administrative
personnel qualified and trained to ensure all work submitted by the Client related to this Proposal
meets or exceeds recommendations and requirements for court -ready data/reports. In addition,
Armstrong has fully qualified, knowledgeable and experienced expert consultants available for
consultation and support from initial evidence receipt through courtroom presentation.
Table 1 notes Key Personnel assigned to support the Client case work.
............................................................
�� Page 2 of 12
Armstron
.Forensic Laboratory, Inc.
Proposal of Work
Controlled Substance Identification
and Blood Alcohol Analysis
Brazos Counhj - December 18, 2019
Additional ANAB Qualified Analysts and Technical Support_ Personnel (TSP) may be assigned as
appropriate. Qualifications of any of Armstrong personnel associated with the Client projects may be
requested.
1.5 REFERENCES
ARLINGTON POLICE DEPARTMENT
Ms. DEBBIE LANGJAHR - BAC REPORT
Arlington Police Department
(817) 459-5356
Ms. DARLA TAYLOR- DRUG REPORTS
Arlington Police Department
(817)804-2780
Since 2017, Armstrong has provided analytical and consultative support to Arlington
Police Department in the area of controlled substance identification, blood alcohol analysis,
evidence transport, testimony, and evidence storage as requested. In 2018, Armstrong has
analyzed over 1,500 samples for the Arlington Police Department.
...........................................................
Page 3 of 12
Position/ Job Function
Name Degrees &
Certifications
Years
Exp.
Years
Armstrong
Senior Consultant/Technical
PhD;
Advisor; ANAB Technical
Andrew Armstrong
Fellow -ABC;
58
42
Reviewer, Analyst &
Fellow-AAFS
Testifying Expert
Contract Project Manager,
Laboratory Director; Senior
PhD;
Consultant; ANAB Technical
Kelly Wouters
Fellow -ABC
20
10
Reviewer, Analyst & Testifying
Expert
Laboratory Supervisor; ANAB
Technical Reviewer, Analyst &
Karen Deiss
BS
M
16
Testifying Expert
..
Additional ANAB Qualified Analysts and Technical Support_ Personnel (TSP) may be assigned as
appropriate. Qualifications of any of Armstrong personnel associated with the Client projects may be
requested.
1.5 REFERENCES
ARLINGTON POLICE DEPARTMENT
Ms. DEBBIE LANGJAHR - BAC REPORT
Arlington Police Department
(817) 459-5356
Ms. DARLA TAYLOR- DRUG REPORTS
Arlington Police Department
(817)804-2780
Since 2017, Armstrong has provided analytical and consultative support to Arlington
Police Department in the area of controlled substance identification, blood alcohol analysis,
evidence transport, testimony, and evidence storage as requested. In 2018, Armstrong has
analyzed over 1,500 samples for the Arlington Police Department.
...........................................................
Page 3 of 12
Armstr®n
Forensic Labopato; hic
GRAND PRAIRIE POLICE DEPARTMENT
SERGEANT KENNETH ZACHARIAS
kzachadas@gptx.org (972) 237-8768
Proposal of Work
Controlled Substance Identification
and Blood Alcohol Analysis
Brazos Counhj - December 18, 2019
Since 2018, Armstrong has provided analytical and consultative support to Grand Prairie
Police Department in the area of controlled substance identification, testimony, .and
evidence storage as requested. In 2018, Armstrong has analyzed over 800 samples for the
Grand Prairie Police Department.
TRAVIS COUNTY
MR. MIKE LONG
Purchasing Agent Assistant III (512) 8544850 (Office)
Mike.Long@co.travis.tx.us (512) 854-9185 (Fax)
Armstrong provided support to Travis County as a third -party, independent consulting lab
performing services that include: analysis of evidence seized for controlled substance
identification, evidence transport, expert testimony, and other analytical and consulting
services as requested since the initial Contract was awarded in September 2007.
Armstrong received a Contract Modification dated July 2008 automatically renewing the
Contract on October 1 every year for succeeding terms of one year unless earlier
terminated by either party.
Contract Period: September 2007 - 2015. Armstrong has examined over 746 individual
cases ranging in evidence count from 1 to 15 samples per case with a total sample analyzed
count of 1,163 over the life of the Contract.
............................................................
Page 4 of 12
Vol pg. 2a3
Armstr®n
Forensic Laboraior Inc:
2.0 SCOPE OF SERVICES
2.1 OVERVIEW
Proposal of Work
Controlled Substance Identification
and Blood AIcohol Analysis
Brazos County - December 18, 2019
Armstrong proposes a project specific scope of service that includes:
• Project Specific COC;
• Evidence receipt and confirmation of information;
• Photographic documentation of controlled substance evidence upon receipt at
laboratory;
• Examination of evidence indicated for analysis;
• Identification and selection of samples and sub -samples;
• Initial and final weight of evidence, as appropriate;
• Appropriate and necessary analyses for controlled substance is based on
characteristics of evidence, including but not limited to:
■ FTIR;
■ Qualitative GC/MS;
■ Microscopical Examination(s);
■ Spot Test(s).
■ Analyses will conform to ASTM or SWGDrug standards and guidelines as
appropriate.
• THC Qualitative and Quantitative is performed by GC -FID;
• Blood alcohol concentration is performed by GC -FID on a specialized piece of
equipment, an Agilent 6890 Series GC Flex AutoSampler;
• Court -ready Laboratory Analytical Report;
• Affidavit of Analysis as requested; and
• Secure, temporary evidence storage pending return shipment or transport.
Armstrong will perform the appropriate testing as described in the Scientific Working Group for
Analysis of Seized Drugs (SWGDrug) Recommendations for Code of Professional Practice, Education
and Training, Methods of Analysis; and Quality Assurance and/or ASTM Standard
Methods/ Practices. Unless otherwise noted, Armstrong proposes to analyze only those items of
evidence that are not considered extraneous items or paraphernalia. Only the physical material (solid
or liquid) that would comprise the controlled substance will be analyzed. Unless otherwise allowed,
sub -samples will be established in accordance with standard operating procedures.
For bulk submissions that exceed thirty (30) individual units, Armstrong proposes to release final
laboratory reports in smaller groups as case files are completed. That is, Armstrong will not hold
reports for individual arrest cases pending completion of other laboratory work.
............................................................
Page 5 of 12
von. -,el
D7
Armstron
Forensic Labor'ator y Iris
Proposal of Work
Controlled Substance Identification
and Blood Alcohol Analysis
Brazos County - December 18, 2019
2.2 EVIDENCE REVIEW AND CONFIRMATION OF CASE INFORMATION
Upon formal evidence receipt, the evidence is placed in the custody of a qualified ANAB Analyst for
initial processing prior to analysis. The evidence and related administrative documentation are again
compared against the COC to verify all information. Where discrepancies between the information
(physical evidence, evidence labeling, and the COC) are identified the Client will be contacted for
resolution. Any changes made should be initialed and dated by the Client and a corrected COC
resubmitted to Armstrong.
Armstrong's SOP related to Forensic Recovery (FR) case work, such as evidence submitted by the
Client, require that the evidence and all related information be handled based on the presumption
that the information and data generated by the laboratory will be presented in court. Given the
variability of the projects that may be submitted for Forensic Recovery, the handling of the evidence
upon check-in must be considered on a case-by-case basis and must always maintain the integrity of
the evidence submitted. Many of these samples may require special examination, photographic
documentation, and/or individual analytical assignment. After the submitted documentation
(including the COC) is examined for completeness and a case file number is assigned, these samples
are moved to a'separate, secured evidence area until processing is begun.
2.3 REPORT FORMAT AND AFFIDAVIT OF ANALYSIS
Armstrong's Forensic Recovery Reports are generated by the consulting staff under the direction of
the Vice President of Services and are processed under the direction of the Office Manager. Forensic
Recovery Reports are issued for forensic case work designated as case type FR.
In accordance with Armstrong's SOPs and ANAB requirements, the Consultant(s) (ANAB Technical
Reviewer/ Analysts) responsible for the Case File will oversee report creation and submission. The
Consultant may conduct, participate in, observe or supervise any tests, or will complete and
document a review of all test documentation prior to preparing the final report. The responsible
Consultant will document the review by initialing and dating each page of the data reviewed or a
Document,Review Cover Sheet identifying the data produced and reviewed that forms the basis of the
conclusion(s) reached.
Any opinions and interpretations included in the report will be clearly identified and the basis upon
which those opinions and interpretations are made will be documented. If no definitive conclusions
can be reached, the reason(s) will be documented.
The final report will contain the following information, at a minimum:
• Date the report is issued;
o Name, address, and phone number of the Laboratory;
• Name and address of the Client;
Name of Evidence Submitter;
• Name of all parties receiving a copy of the report;
Page number and total number of pages of the report on each page;
o Name, title, and signature of the Analyst and/or Technical Reviewer;
.............................................................
Page 6 of 12
vol. ��� ego �,
Armstrong
Forensic Laboratory, Irad:
Proposal of Work
Controlled Substance Identification
and Blood Alcohol Analysis
Brazos County - December 18, 2019
• Unique Laboratory Case File identification number on every page;
• Description and identification of the samples and date(s) received by the laboratory,
including the laboratory's unique identifier;
• Identification of the test method(s), the sample results, and conclusions;
• The condition/ acceptability of the samples;
• Identification of the test method, analytical results, and reporting limit (if results are
quantitated);
• Where relevant, a statement to the effect that the results relate only to the items tested;
and
• Name, title, and signature of signatories accepting technical responsibility for the
Report and of the analysis. The Technical Reviewer is considered the Primary
Signatory and the Analyst is the Second Signatory.
In addition, where necessary for the interpretation of the analytical results, the report will
include:
Date of analysis;
• Deviations from, additions to, or exclusions from the test method, and information on
specific test conditions, such as envirorimental.conditions;
• A statement of compliance/non-compliance with requirements and/or specifications;
• If applicable, a statement on the estimated uncertainty of measurement, if relevant to
the validity or application of the test results, when requested by the Client, or when the
uncertainty affects compliance to a specification limit;
• Where appropriate and needed, opinions and interpretations; and
• Additional information required by the analytical method or by the Client.
If provided by the Client, and necessary for the interpretation of the test results; the report will
include the following:
• Date of sample collection;
• An unambiguous identification of the substance, material or product sampled
(including manufacturer, model or type designation, and serial number);
• The sample location, including diagrams, sketches or photographs;
• A reference to the sampling plans and sampling procedures used; and
• Standards or specifications for the sampling method or procedure and deviations,
additions or exclusions from the standards or specifications.
All laboratory reports are stored electronically and the final report is printed on letterhead paper.
Only one original is generated unless otherwise requested by the Client. The Office Manager, Vice
President of Services, President, or designated qualified office personnel will review all Forensic
Recovery Reports as the Administrative Reviewer. All signatories will have reviewed the final report
prior to signing in blue ink. Final reports issued to the Client via electronic delivery methods (email,
facsimile, etc.) and/or mailed by U.S. Postal Service are considered final reports. If a determination is
............................................................
Page 7 of 12
Vole a 3�� pg. a5 �P
ArmstrongForensic Laborat® �, lite
Proposal of Work
Controlled Substance Identification
and Blood Alcohol Analysis
Brazos Counhj - December 18, 2019
made that a report that has been issued in the U.S. Postal Service should be modified or amended, it
will only be reissued with a notation at the top of the report as "Amended". There will be an
"Amended Report Tracking" table inserted at the end of the report and before the signature block
noting the specifics related to any revision. To the extent possible, all signatures 'included on the
original report will be included with the amended report.
Armstrong shall, where standard report format does not already, incorporate any requirements and
recommendations for Final Reports as required, which may include:
• Title: Name of lab performing analysis;
• Date received by analyzing lab;
• Defendant(s) Name;
• Date of Offense;
• Offense Number;
• Findings: name(s) of controlled substance identified as listed in the Texas Controlled
Substance Act;
• Net weight of sample; and
• Name of Analyst.
Examples of Armstrong's Laboratory Reports are provided in Attachment C. Armstrong welcomes
any changes/modifications considered appropriate, by the Client: An Affidavit of Analysis is
available for each case file upon request.
............................................................
Page 8 of 12
Vol. -3.67— Pg._a57
ArmstrongForensic Laborato y, Ine.
3.0 PROPOSED COST OF SERVICES
Proposal of Work
Controlled Substance Identification
and Blood Alcohol Analysis
Brazos Counhj — December 18, 2019
Armstrong presents the following Cost of Services for Controlled Substance Identification, Blood
Alcohol Concentration and THC Identification and Concentration Analyses (Table 2) as its best cost
proposal for laboratory analysis of controlled substances and supporting services.
Compensation for analysis or services not identified in this Proposal shall be agreed to by the Client
and Armstrong prior to assignment of analysis or services. Where time is of the essence, the Client
may forgo negotiation of pricing and accept Armstrong's currently published fee schedule.
............................................................
Page 9 of 12
�goC6
� o �
Line
Item
Description of Service
Proposal Rate
Controlled Substance Identification
1A
Controlled Substances Full Scan (Note 1):
$1.25.00./Unit
1B
Additional Component(s) Reported, Same Sample (Note 2) $50.00/Add'ti Cmpnt
1C
Quantitation of Component
$125.00/Unit
THC Identification and Concentration
2A
THC Id and Quantitation: Green leafy material
$195.00/Unit
2B
THC Id and Quantitation: ECig, Edibles, Non -green Ieafy material
$250.00/Unit
Blood Alcohol Concentration
3
Blood Alcohol Concentration
$90.00/Unit
Non -Analytical Related Services
4
Affidavit of Laboratory Analysis: On Request
$100.00/Case
5
Evidence Storage (6 mos.): On Request
$75.00/Case
6
Evidence Photo Documentation: Controlled Substance
No.Charge
7
Evidence Pickup and Return
Call for Quote
Consulting, Deposition and Court Presentation Fees
Andrew T. Armstrong, Ph.D., C.P.0 (ALL)
8A
Consultation, Travel, Phone and Standby
$395.00/Hr
8B
Court Presentation and Deposition
$495.00/Hr
8C
Video Deposition
$595.00/Hr
............................................................
Page 9 of 12
�goC6
Armstrong
Forensic Laboratory, Inc.
Proposal of Work
Controlled Substance Identification
and Blood Alcohol Analysis
Brazos Counhj - December 18, 2019
Page 10 of 12
vola .�c � pg.A59
2: Ce e
Line
Item
Description of Service Pro bsal Rate
Kelly Wouters, Ph.D. (ALL)
9A
Consultation, Travel, Phone and Standby $295.00/Hr
9B
Court Presentation and Deposition $395.00/Hr
9C
Video Deposition $495.00/Hr
Karen Deiss, BS (Controlled Substance)
10A
Consultation, Travel, Phone and Standby $200.00/Hr
10B
Court Presentation and Deposition $300.00/1 -Er
IOC
Video Deposition $400.00/Hr
Additional Consulting Services
11
Technician (In-house or Field) $95.00/Hr
12
Video Taping and Production $95.00/Hr
— i— '
13
Computer Services (e.g. CAD, database search) $95.00/1 -Ir
14
Fax Transmission - No -Charge - ..
15
Mileage $0.70/Mile
16
Expenses Related to Travel Pass Through Cost
—
17
Event Charge (Note 3): Cost/Person/4-hr event $200.00
Note
Controlled Substance Full Scan represents a full analysis (including weight) and report of the primary
1
controlled substance in the item or sub -sample.
Quantitative results (purity) are not included. Depending on the number of different units submitted as
a single item, multiple sub -samples may be required for a complete analysis. -
For evidence that must be sub -sampled to meet analytical methodologies, each sub -sample will be
treated as an individual unit.
Armstrong maintains a library of reference standards including numerous synthetic drugs.
If a submitted sample contains a controlled substance not already included in Armstrong's libraries, the
purchase of a reference standard may be necessary to confirm the identification.
In the event that additional cost is necessary, Armstrong will contact the Client for approval.
Note
Additional component(s) identified in the same sample will be reported at a charge of $50.00 per
2
additional component per sample.
Additional Component. is considered to mean any other potentially significant.analyte identified within
the results; controlled or non -controlled by the State of Texas.
Note
Event Charges may be incurred when Armstrong is requested to provide services that require efforts
3
beyond the scope of its standard work -shift. (Mon.- Fri., 7a.m. - 6 p.m.)
y3, _
ry
24.
Page 10 of 12
vola .�c � pg.A59
Proposal of Work
Armstron
Controlled Substance Identification
�����b���������' ��$� and Blood Alcohol Analysis
Brazos Counhj - December 18, 2019
3.1 TURN -AROUND TIMES AND BATCH SIZES
Armstrong is proposing a Standard TAT for the Client cases work of twenty (20) business days for
batch sizes that do not exceed thirty (30) units (discreet samples). Batch sizes greater than thirty (30)
units may extend the TAT of the batch set.
There are expedited turn -around times available with an associated surcharge on the. analytical cost.
Details are below:
ASAP TAT 100% Analytical Surcharge
5 TAT 50 % Analytical Surcharge
3.2 CONSULTING AND OTHER SERVICES
Armstrong has included hourly rates for the Consultants available for expert testimony and/or
consultation services. Refer to Line Items 8 through 10. Additionally, Table 2 provides a section
labeled "Other Services" for the Client's consideration (Line Items 11 through. l7).. These items
include costs/ expenses related to non-standard services such as Field Technician.
............................................................
Page I1 of 12
vol. �2) o7 pg. a(o
ArmstrojagFwensic. Laboratorjr,
4.0 PROPOSAI. ACKNOWLEDGEMENT
Proposal of Work
Controlled Substance Identification
and .Blood Alcohol Analysis
Brazos County - December 18, 2019
Pricing detailed in Table 2, is valid for one (1) year from the date of the .Proposal should the Client
contract with Armstrong for these services. All services proposed will be provided as the proposed
cost(s) at any time those services are performed for all case work submitted within the agreement
period of one (1) year. That is, should testimony on a case that was originally analyzed in the 2019
proposal period, Armstrong will perform that service at the agreed rate. Armstrong reserves the right
to initiate negotiations related to any proposed service or fee for work to be submitted after the end of
the 2019 agreement period.
As a standard business policy, Armstrong's General Terms and Conditions effective at the time
services are performed for the Client, will be incorporated into this proposal and any services
provided by Armstrong by reference. A copy of Armstrong's General Terns and Conditions is
available on request.
4.1 PROPosm. ACCEPTANCE
This .proposal is accepted and forms an agreement between the Client and Armstrong
Forensic Laboratory, Inc.
For Brazos County:
Signature of Authorized Personnel
Dam, kws
Please Print Name
For Armstrong Forensic Laboratory, .Inc.;
Benj -T
a � r ong
resident
Title
31
Pate
it ATitle
_ I2- 13
Date
............................................................
Page 12 of 12
'Vol. vol __ alQ�
Armstr®n
.Forensic Laborafo , hic
�'Y
Attachment A
Proposal of Work
Controlled Substance Identification
and Blood Alcohol Analysis
Brazos Counhj - December 18, 2019
Copies of Accreditations, Certifications,
Licenses and Registrations
A-1: ANAB Certificate of Accreditation
and Certificate of Scope of Accreditation
A-2: TxFSC Crime Lab Accreditation
A-3: U.S. DOJ DEA Controlled Substance Registration Certificate
............................................................
Attachments
Vol. --2-z2 Pg. aba
Armstrong
Forensi=c Laboratory, hic.
Proposal of Work
Controlled Substance Identification
and Blood Alcohol Analysis
Brazos Counhj - December 18, 2619
Attachment A-1: ANAB Certificate of Accreditation and Certificate of Scope of
Accreditation
CERTIFICATE OF ACCREDITATION
ANSI-ASQ National Accreditation Board
2000 Regency Parkway, Suite 430, Cary, NC 27518
This is to certify that
Armstrong Forensic Laboratory, Inc.
has been. assessed by ANAB
and meeL9 the requirements of
ISO/IEC 17025:2005
ASCLD/LAB,hitarnatiana/ Supplemental Requirements
for Forensic Science Testing Laboratories: 2011
while demonstrating technical competence in the field of
FORENSIC SCIENCE TESTING
Refer to the accompanying Scope of Accrcditation for information
regarding the types of tests to which this accreditation applies
Certificate Number; ALI-037-T
Valid to: 06130/2021
Paine ]a L. Sale
Vice President, Forensics
............................................................
Attachments
.o
............................................................
Attachments
Armstrong
Forensic Laboratory, Inc.
Proposal of Work
Controlled Substance Identification
and Blood Alcohol Analysis
Brazos County - December 18, 2019
Attachment A-1: ANAS Certificate of Accreditation and Certificate of Scope of
Accreditation
• National Accreditation Board
M.01,11
SCOPE OF ACCREDITATION TO:
ISO/IEC 17025:2005
ASC.LD/LAB-International Supplemental Requirements
for Forensic Science Testing Laboratories:2011
Armstrong Forensic Laboratory, Inc.
330 Lach'n Green Trail
Arlington, Texas 76012
FORENSIC SCIENCE TESTING
Valid.to; June 30, 2021 Certificate Number: AL1 -037-T
Discipline(s)
/y[(�
Categories of Testing
1.0 'Drug Chemistry
1.1 Controlled Substances
1..2 Quantitative Analysis
1.3 General Chemical Testing
2.0 Toxicology
2.1 Human Performance Forensic Toxicology
blood alcohol only)
4.0 Trace Evidence
4.1 Paint
4.3 Fiber and Textiles
4.10 Fire Debris
4.15 General Physical and Chemical Analysis
e ��
Pamela L. We
Vice President, Forensics
Version 002 Issued: 01I09POiS
2000 Regency Parkway, Suite 430, Cary, NC 27518
0 414-501-5494 wwmanab.org
vol. _ 367pg. acs 4
Page I of I
AAM
Attachments
Armstronry
Forensic Laboratory, hzc.
Proposal of Work
Controlled Substance Identification
and Blood Alcohol Analysis
Brazos Counhj - December 18, 2019
Attachment A-2: TxFSC Crime Lab Accreditation
TEXAS FO.kENSIC
SCIENCE COMMISSION
j' 1 Justice7laoeSh Science
(l0 North (.:urwen Au t., Sulr; 4.45
January 20, 2018
Armstrong Forensic Laboratory, Inc.
Dr. Andrew T. Armstrong
330 Loch'n Green Trail
Arlington, Texas 76012
RE: Renewal appl ication for Texts Forensic Science Commission Accreditation under Title
37, Texas Administrative Code, Chapter 651..
Dear Dr. Armstrong:
With some exceptions, the Texas Code of Criminal Procedure, Article 33.35, requires 'Texas
Forensic Science Commission (FSC) accreditation as a predicate to the admission of the forensic
analysis of physical evidence and expert testimony relating to the evidence in a criminal case.
As the designee of the Texas Forensic Science Commission Presiding Officer, I have considered
your renewal application based on your national accreditation from ANAB and grant full FSC
Accreditation to Armstrong Forensic Laboratory, Inc. for the following forensic disciplines:
Controlled Substances
Trace Evidence
Toxicology (limited to blood alcohol only)
The term of ANAB accreditation is from 05/26/2017 to 06/30/2021 unless they have extended
their accreditation as part of a routine renewal process. The term of FSC accreditation is from
9/1/2015 until such time that the accreditation from ANAB is no longer current.
FSC accreditation is contingent upon compliance with 'Title 37, Texas Administrative Code,
Chapter 651, including requirements of reporting correspondence, reports or communication
between the laboratory and the accrediting body. FSC accreditation will he automatically
rescinded at the same date and time as ANAB withdraws your laboratory accreditation.
Best regards.
Sincerely,
Z_�"1 s
Leigh M. Savage
FSC Accreditation Program Administrator
[P) 1.8B8.296.4232 • [F) 1.888.305.2432 • [E] info@fsc.texas.gov
............................................................
Attachments
Volo b ego
Armstrone-t-
I
Forensic Laborat6, hae
Proposal of Work
Controlled Substance Identification
and Blood Alcohol Analysis
Brazos County - December 18, 2019
Attachment A-3: U.S. DOJ DEA
Controlled Substance Registration Certificate
CONTROLLED SUBSTANCE REGISTRATION CERTIFICATE
UNITED STATES DEPARTMENT OF JUSTICE
DRUG ENFORCEMENT ADMINISTRATION
WASHINGTON D.C,20537
r _
DEA REGISTRATION THIS REGISTRATION FEE
NUMBER,h FXFIIiES "�r%w"'�'` ... �:r'. NO
r os 3a o20 " $244
RAO 135295
SCHEDULES -�� 'ISSUE DATE
1,2 s" Y ANALYTICAU' AS -05=10-2019
3,3N,4.51.ya✓.rL.
m ARMSTRQNGFORENSIC LAB Sections 304 and 1008 (21 USC 824 and 958) of the
330 LOCHNGRFEN TRL r Controlled Substances Act of 1970, as amended,
ARLINGTON, T3 1,60.12 3$88 provide that the Attorney General may revoke or
• :Tv.{ suspenb a registration to manufacture, distribute.
La1i "+`'-- •: dispense, Import or xport a controlled substance.
i THIS CERTIFICATE IS NO T'-TRANSFERQBLE',ONICHANGE OF OWNERSHIP, CONTROL, LOCATION, OR BUSINESS ACTIVITY,
AND IT IS NOT VALID AFTER% INX' RATION DATE.
............................................................
Attachments
voi.a�2 pg: alp
Armstron d"Nr
Forensic Laboratory, hze�6
Attachment B
Proposal of Work
Controlled Substance Identification
and Blood Alcohol Analysis
Brazos Counhj - Deceniber 18, 2019
Client Specific Laboratory Report Examples
—�—® Attachments
Vol. 2P7 pg. (Q7
Armstron-Ly
Forensic Laboratory, Inc
330 L.och'n Green Trail Texas 76012-3458
817-275-2691 Fax: 817-275-1883
Marion K. Armstrong, MSPH, MBA, CIH
Kelly L. Wouters, PhD
Karen M. Deiss, BS
LABORATORY REPORT FOR CONTROLLED SUBSTANCE IDENTIFICATION
Evidence Released By:
Type: XXX
Date Released:
XXXXX
Evidence Released To:
Armstrong Forensic Laboratory, Inc.
Date Received:
XXXXX
Contract:
XXXXX
Lab File No.:
B9FRXXXX
General Offense No.:
XXXXX
Date of Offense:
XXXXX
Defendant's Name:
XXXXX
No. of Items:
X
Submitted:
X Evidence Bags
Type of Items:
XXXXX
Laboratory ID Agency Item Analysis Requested Evidence Description
B9-XXXXA-001A XXXXX ControlledXXXXX
Substances
Lab Number. B9-XXXXA-001A
Type: XXX
Weight of evidence on XXX t X.XX grams
receipt:
Weight of evidence at XXX t XXX grams
completed analysis:
Requested
Identification per
Method of Analytical Date of
Analysis Results
Texas CSA
Analysis Technique Analysis
Controlled Positive
XXX
FTIR Cat A XX/XX/XX
Substance Positive
XXX
GC/MS Cat B/Cat A XX/XX/XX
Karen M. Deiss, BS Date
Senior Analyst
Texas Forensic Analyst License #0000010
ANAB, Certificate ALI-037-T
Kelly L. Wouters, PhD Date
Laboratory Director
Fellow, American Board of Criminalistics
Texas Forensic Analyst License #0000008
Evaluations for drags of abuse are done by High Resolution Capillary Colum: Gas Chromatograpinj/Mkss Spectrometry (GC/MS)
and Attenuated Total Reflectance -Fourier Transform Infrared Spectroscopy (ATR-FTIR) against a defined target analyte list (TAL).
The analyses may detect other compounds of interest; these compounds will be reported. This combination of analytical techniques
will detect and identify a broad range of drugs of abuse. Tltey will not however, detect all controlled substances. The uncertainty
values reported represent an expanded uncertainty estimate at the 95.45% level of confidence.
Armstrong Forensic Laboratory, Inc. (Armstrong) is accredited through ANAB and the Texas Forensic Science Commission for
criminal casework in the disciplines of Controlled Substances; Toxicology in the category of Blood Alcohol; and Trace Evidence in tite
categories of Paint, Fibers & Textiles, Fire Debris, and General Physical & Chemical Analysis. Unless noted otherwise, all work
performed on this case was in accordance with these requirements and Armstrong's standard operating procedures.
Zj Providing a World of Serpices 95'
age one of t tree
Armstron-
Forensic Laboratory, Inc 9
330 Loch'n Green Trail Texas 76012-3458
817-275-2691 Fax: 817-275-1883
4.e
Andrew T. Armstrong, PhD
Marion K. Armstrong, MSPH, MBA, CIH
Kelly L. Wouters, PhD
Karen M. Deiss, BS
II LABORATORY REPORT FOR BLOOD ALCOHOL ANALYSIS -
Evidence Released By: Lab File No: - B9FRXXJO(
Evidence Released To: Armstrong Forensic Laboratory, Inc. Date Received: XXXXX
Report Number: XXXXX Date of Offense: XXXXX
Defendant's Name/DOB: XXXXX Submitted: XXXXX
Laboratory ID Agency Item Analysis Requested Evidence Description
B9 -XXXXA-002 Blood Alcohol Concentration Whole Blood.
Date of Analysis:
Requested Analysis Results Units
Blood Alcohol Concentration (BAC) ± UM grams of ethyl alcohol/ 100 milliliters — of whole blood
Alexandra E. Easley, PhD Date
Senior Analyst
Texas Forensic Analyst License #0001414
ANAB, Certificate ALI-037-T
Kelly L. Wouters, PhD Date
Laboratory Director
Texas Forensic Analyst License #0000008
Fellow, American Board of Criminalistics
Evaluations for ethyl alcohol are done by heated dual column head -space gas chromatography in duplicate.
Quantitative results are reported as Result +/- Uncertainty of Measurement (UM). The ethyl alcohol results
are reported at a coverage probability 99.73
Armstrong Forensic Laboratory, Inc. (Armstrong) is accredited through ANAB and the Texas Forensic
Science Commission for criminal casework in the disciplines of Controlled Substances; Toxicology in the
category of Blood Alcohol, and Trace Evidence in the categories of Paint, Fibers & Textiles; Fire Debris, and
General Physical & Chemical Analysis. Unless noted otherwise, all work performed on this case was in
accordance with these requirements and Armstrong's standard operating procedures. .
2 Providing a World of Services 957
Page two of three
1vo.---�Z77 Pg•
Armstrona
Forensic Laboratory, Inc (19
330 Loch'n Green Trail Texas 76012-3458 Andrew T. Armstrong, PhD
817-275-2691 Fax 817-275.1883 Marion K. Armstrong, MSPH, MBA, CIH
Kelly L. Wouters, PhD
Karen M. Deiss, BS
II LABORATORY REPORT FOR THC IDENTIFICATION AND CONCENTRATION
Evidence Released By: Date Received: XX/XX/XX
Evidence Released To: Armstrong Forensic Laboratory, Inc. Lab File No: B9FRXXXX
PD Report Number: XXXXX Date of Offense: XX/XX/XX
Defendant's Name/DOB: No. of Items: X
Submitted: X Evidence Bags Type of Items: XXXXX
Laboratory ID Agency Item Analysis Requested Evidence Description
Controlled
B9-XXXX-001A XXXXX Substance and XXXXX
Concentration
Lab Number:
B9-XXXXA-001A Type: XXX
Weight of evidence oil
receipt:
XXX ounces t XXX ounce
Weight of evidence at
XXX ounces t.X.XX ounce
completed analysis:
Requested
Method of
Analytical
Date of
Analysis
Results
Identification
Analysis
Technique
Analysis
Positive
Cannabis spp.
Macroscopical
Examination
Cat. B
XX/XX/XX
Controlled
Substance
Positive
Cannabis spp.
Microscopical
Cat. B
XX/XX/XX
Examination
Concentration
16.0% ±13%
delta -9 Tetrahydrocannabinol Dual Column
GC -FID
Cat. B/Cat. B
XX/XX/XX
Andrew T. Armstrong, PhD Date
Certified Professional Chemist, AIC
Fellow, American Academy of Forensic Sciences
Texas Forensic Analyst License #0000011
ANAB, Certificate ALI-037-T
Evaluations for drugs of abuse are done by High Resolution Capillary Col nun Gas Chrornatography/Mass Spectronnetnj (GC/MS), Gas
Grro iatography-Flanne Ionization Detector (GC -FID) and/or Attenuated Total Reflectance -Fourier Transform Infrared Spectroscopy
(ATR-FTIR) against a defined target analyte list (TAL). This combination of analytical techniques will detect and.identfy abroad range of
drugs of abuse. They will not, however, detect all controlled substances. The uncertainty values reported represent an expanded
unncertainhj estimate at the 95.45 % level of confndence.
Armstrong Forensic Laboratory Inc. (Annstrong) is accredited through ANAB and t1w Texas Forensic Science Commission for criminal
casework in the disciplines of Controlled Substances, Toxicology in the category of Blood Alcohol, and Trace Evidence in tine categories of
Paint, Fibers £a Textiles, Fire Debris, and General Plnjsical & Chemical Analysis. Unless noted otherwise, all work perfornted on this case
was in accordance with these requirements and Armstrong's standard operating procedures.
ZQ Providing a World of Services 95'
Page threeo f three
voa. 3 a7 P9. azo
AMENDMENT TO 19-063R CONCESSION SERVICES
THIS AMENDMENT TO 19-063R CONCESSION SERVICES ("Amendment") is entered into and
effective this 17th day of December, 2019 ("Effective Date") by and between Brazos County ("Customer"),
and Bailey Concession Services. ("Contractor") each of which may alternatively be referred to herein as a
"Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning
as in the Agreement (as defined below) unless otherwise stated herein.
RECITALS
WHEREAS, the Parties entered into that certain original contract # 19-063R ("Agreement") for
purposes of Bailey Concession Services to provide of the service of concessions at the Exposition Center; and
AGREEMENT
NOW THEREFORE, in consideration of the above premises, and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend
the Agreement as follows:
1. Extend the contract date from December 31, 2019 to February 10, 2020.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their
authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of
which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of
execution of this Amendment and shall be binding on all Parties hereto.
B O O TY
Sign tui reAUMe &tfs
me
Title
Date
BAILEY CONCESSION SERVICES
Si ature 1
Name
�77e r
Title
/2-I Z 1 `9
Date
voP. e2z- 7 pg. a71
Agreement; ��`�r the Operation and Mainte,4a'llce of The
Brazos County Exposition Complex Concession ("Agreement")
This Agreement is effective on the date of signature by the Brazos County Judge
hereto, after formal approval by the Brazos County Commissioners Court, and is
made and entered into between Brazos County, a political subdivision of the
State of Texas (hereinafter "County"), on behalf of the Brazos County Exposition
Complex (hereinafter "Facility") and Shirley J. Bailey, d/b/a Bailey Concessions,
(hereinafter "Bailey Concessions" or "Concessionaire").
WHEREAS the County seeks a Concessionaire to undertake and provide
services to the public which includes the selling of food and beverages at the
Facility; and,
WHEREAS, the County further finds Bailey Concessions meets the criteria set
forth in TEx. LOCAL GOVT CODE ANN. §262.024; and,
WHEREAS, the principal purpose of County in entering into this.Agreement is to
serve the public by providing concession service, subject to all legal
requirements and obtaining all necessary permits;
NOW; THEREFORE, in consideration of the Premises, as defined below, and of
the terms, covenants and conditions hereinafter contained to be kept and
performed by the respective parties, it is agreed as follows:
SECTION 1. DEFINITIONS
For the purpose of this Agreement, the following words and phrases are defined
and shall be construed as hereinafter set forth:
Concession Services: The sale of all food and non-alcoholic beverages to
the general public in attendance at an Facility sanctioned event, but does not
include meal/beverage catering.
SECTION 2. PERMISSION GRANTED
For and in consideration of the payment of the fees and charges as hereinafter
provided, and subject to all of the terms, covenants, and conditions of this
Agreement, County hereby grants to Concessionaire, subject to all of the terms
and conditions of this Agreement, the exclusive right and obligation within the
Concession to: provide concession service, to include the sale of food and non-
alcoholic beverages subject to all legal requirements and obtaining of all
necessary permits; and not for any other purpose without the prior written
consent of the County. The Concession right herein granted shall be carried on
at the Facility solely within the limits and confines of said areas designated as
Premises (Exhibit A) in This Agreement. No temporary stands or other places of
operation shall be allowed at any other time without the ' express written
permission of the County, through the Director of Special Event Facilities for the
County ("Director"). The County shall have the right, at a maximum of four times
per year, to authorize and permit concession food and beverage sales by other
vendors in designated areas outside of permanent concession stands. For
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purposes of illustratlUrt; such events include, but are no' A-.,cessarily limited, to
the Brazos County Youth Livestock Show, a future regional/mid major fair or any
other future major/mid major fair or festival.
Concessionaire shall: Serve quality food and beverages; schedule and provide
full maintenance of the Premises under its control; employ, train and supervise
personnel with appropriate qualifications and experience to assist in such
functions; perform or supervise employees in the performance of all other tasks
related to the operation, maintenance and/or repair of the Premises; and pay for
and obtain all licenses and permits necessary for the operation of the
Concession granted. The Concession rights herein granted' to Concessionaire
are exclusive and shall include eight (8) permanent concession stands in the
Facility; the sale of food; the sale of non-alcoholic beverages; and a storage area
in the Facility. Other temporary points of sale may be added as County and
Concessionaire may agree.
SECTION 3. PREMISES
The Premises subject to this Agreement are located at 5827 Leonard Road,
Bryan, TX 77807. The Premises to be authorized for use by Concessionaire shall
include the food services and eight (8) permanent concession stands
("Concession Facilities") at the Facility.
SECTION 4. TERM OF AGREEMENT
The initial term of this Agreement shall be twelve (12) months, commencing
January 1, 2017, with two (2) one-year options to renew. Both parties must
provide written notice to the other at least thirty (30) calendar days prior to the
expiration date of this Agreement of the intent to renew this Agreement for the
following year. Neither County, nor any officer, or employee thereof shall be
liable in any manner to Concessionaire because of any action taken to revoke,
decline to exercise an option or disapprove a renewal of the Agreement.
SECTION 5. TIME OF EXECUTION
Unless otherwise provided, this Agreement shall be deemed executed when (1) it
has been signed on behalf of the Concessionaire by the person or persons
authorized to bind the Concessionaire; (2) the Agreement has been approved by
the Brazos County Commissioner's Court; and (3) it has been signed on behalf of
the County by the County Judge or his delegate authorized to enter into the
Agreement.
SECTION 6. RENTAL FEE AND PAYMENT
A. Monthly Rental Fee. As part of the consideration for County's granting the
Concession rights herein above set forth, Concessionaire shall pay to County a
monthly rental fee as follows:
Twenty percent (20%) of the gross receipts for all events, ticketed and non -
ticketed, for all non-alcoholic beverages sales; and twenty percent (20%) of the
gross receipts for all outside (all Pavilions, all Arenas and all other outside space)
ticketed events and five percent (5%) of the gross receipts for non -ticketed
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outside events and'-rr,keted/non-ticketed inside (Exhibit .Tall and Ballrooms)
events produced by food sales each month;
less applicable retail sales tax or other direct taxes imposed upon receipts
collected from consumer sales for the time period(s) under this Agreement.
The sale of other items must be expressly permitted and approved in writing by
the Director or designee. A percentage of gross receipts will apply and will be
negotiated prior to approval of said items for sale.
B. Payment Due. Said payment shall be due and payable by the fifteenth (15th)
day of each calendar month based on the gross receipts received in each
previous month. Each monthly payment shall be accompanied by a monthly
report showing concession sales during the preceding month with detail on gross
sales by event. The payment and monthly rental report shall be addressed to:
Brazos County Treasurer
200 South Texas Ave., Suite 240
Bryan, TX 77803
With a copy to:
Sales Coordinator Brazos County Exposition Complex
5827 Leonard Road
Bryan, TX 77807
C. Gross Receipts Defined. The term "gross receipts" is defined as the total
amount -charged for the sale of any goods or services (whether- or -not such
services are performed as a part of or in connection with the sale of goods)
provided in connection with this Concession, but not including any of the
following: Cash discounts allowed or taken on sales; any sales taxes, use taxes,
or excise taxes required by law to be included in or added to the purchase price
and collected from the consumer or purchaser and paid by Concessionaire;
receipts from the sale of waste or scrap materials resulting from the Concession
operation; receipts from the sale of or the trade-in value of any furniture, fixtures,
or equipment used in connection with the Concession and owned by
Concessionaire. Concessionaire shall not reduce or increase 'the amount of
gross receipts, as herein defined, as a result of any of the following:
1. Any error in cash handling, by Concessionaire or Concessionaire's
employees or agents;
2. Any losses resulting from bad checks received from the consumers or
purchasers; or from dishonored credit, charge, or debit card payments: or any
other dishonored payment to Concessionaire by customer or purchaser;
3. Any arrangement for a rebate, kickback, or hidden credit given or allowed
to customer.
D. Rental Reports.
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1. Rental Rep&co-'by Event. For the first six (6) --,v-1onths of operation,
Concessionaire shall transmit, at the completion of each event in which
Concessionaire has conducted sales, an inventory rendition and statement of
Gross Receipts and such other information as the County Auditor may by written
memorandum require.
2. Monthly Rental Reports. Commencing in the seventh (7) month of
operations and thereafter, and with the written consent of the County Auditor,
Concessionaire shall transmit a rental payment containing monthly gross
receipts and a rent report for each month in which rent is submitted. The
completed form shall include a statement of the Gross Receipts by source of
sales and such other information as the County Auditor may require.
E. Late Payment Fee. In the event of late or delinquent payments by
Concessionaire, the latter recognizes that County will incur certain expenses as a
result thereof, the amount of which is difficult to ascertain. Therefore,
Concessionaire agrees to pay the County a late fee the of $150.00 for each
month late plus interest calculated at the rate of eighteen percent (18%) per
annum, assessed monthly, on the balance of the unpaid amount. Payments shall
be considered past due if postmarked after the fifteenth (15th) day of the month
in which payment is due.
F. Annual Accounting Adjustment. At the end of the initial twelve (12) month
period (and at the end of each twelve (12) month period of any renewal term
thereafter), Concessionaire shall prepare and submit to the County Auditor a
statement showing the total gross receipts for the said twelve (12) month period
and the rental paid for the said twelve (12) months.
SECTION 7. HOURS AND DAYS OF OPERATION
A. Concessionaire must be open for business in the specific permanent
locations, applicable to the event(s) visible to the public and the event clients.
Concessionaire .must be open for business during the hours agreed upon in
advance with Facilityxpo management and each specific event client. Convenient
concessions must be available in both the North and South Arenas or the
appropriate combination of locations when there are two or more events
happening at the same time. Hours of may not be changed without prior written
approval of Director or the Facility management staff in charge at the time.
Concessionaire may not arbitrarily close a concession location or cease
operations while events are still in progress without appropriate Facility
management approval-.
B. Any deviation from the hours specified shall be subject to prior written
approval of Director.
C. The Concession premises shall be open for all events according to the
schedule provided by the Director.
SECTION 8. OPERATING RESPONSIBILITIES.
Concessionaire shall, at all times during the term of the Agreement, comply with
the following conditions:
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A. Cleanliness: Concessionaire shall, at its own expense, keep the Premises and
the surrounding area [at least twenty-five (25) feet] clean and sanitary at all
times. No offensive or refuse matter, nor any substance constituting an
unnecessary, unreasonable, or unlawful fire hazard, nor any material detrimental
to the public health, shall be permitted to remain thereon, and Concessionaire
shall prevent any such matter or material from being or accumulating upon said
Premises. If, as determined by the Director, the Concession is deemed unclean,
unsanitary, or does not meet the standards of the County or Brazos County
Public Health District, and after giving ten (10) days written notice to correct such
deficiencies, Concessionaire fails to correct such deficiencies by the end of the
ten (10) days, then the County may, terminate the Agreement and all terms and
conditions contained- herein. Concessionaire, at its own expense, shall see that
all garbage or refuse is collected as often as necessary and in no case less than
once a day and disposed of in the main dumpster. Concessionaire shall furnish
all equipment and materials necessary.
B. Conduct: Concessionaire and its representatives, agents, servants, and
employees shall at all times conduct its business in an orderly manner to the
satisfaction of the Director. During an event, if there is any perceived issue, on
the part of the Concessionaire, with the public, vendors or Facility clients, the
concessionaire or their representatives must provide specific information
regarding the. issue to the appropriate Expo staff member managing the event.
In no circumstances shall the concessionaire address or discuss any issue with
anyone other than the Expo staff member in charge . at the time. The
Concessionaire shall never make direct contact regarding an issue with any
guest. Any conduct less -than a positive, professional attitude: with and/or -
between the Concessionaire or their representative and Facilityxpo management
will not be tolerated and can be grounds for immediate termination of the current
contractual Agreement.
C. Disorderly Persons: Concessionaire shall use its best efforts to permit no
intoxicated person(s), profane or indecent language, or boisterous or loud
conduct in or about the Premises and shall not knowingly allow the use or
possession of illegal drugs, narcotics, or controlled substances on the Premises.
Concessionaire will call upon peace officers to assist in maintaining peaceful
conditions.
D. Non-Discrimination/Equal Employment Practices/Affirmative Action.
Concessionaire, in its Concession operations at the Facility, for itself, its personal
representatives, successors in interest and assigns, as part of the consideration
hereof, does hereby covenant and agree that:
(1) no person on the grounds of race, color, national origin, religion, ancestry,
sex, age, physical disability, or sexual orientation shall be excluded from
participation, denied the benefits of or be otherwise subjected to unjust
discrimination in access to or in the use of the facilities covered herein;
(2) Concessionaire, during the term of the Agreement, agrees not to unjustly,
discriminate in its employment practices against any employee or applicant for
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employment becaus;t;-'of the employees or applicant':: --;ice, color, religion,
national origin, ancestry, sex, age, physical. disability, or sexual orientation. All
subcontracts entered into by Concessionaire shall be approved in advance by
County and shall contain a like provision.
E. Personnel:
1. Food Handler Certificate: For the Concession Food Manager and other
applicable employees or agents, if any, required by statute, rule and ordinance,
including the Texas Food Establishment rules and Bryan City Ordinance Ch 50
(sec 50-33), Concessionaire shall provide the Director with proof of food handier
certificates on applicable employees.
2. Qualified Personnel: Concessionaire will, in the operation of the Concession,
employ or permit the employment of only such personnel as will assure a high
standard of service to the public and cooperation with the County. All such
personnel, while on or about the Premises, shall be neat in appearance and
courteous at all times and shall be appropriately attired, with badges or other
suitable means of identification. No person employed by Concessionaire, while
on or about the Premises, shall be under the influence of illegal drugs, controlled
substances or alcohol, or use inappropriate language, or engage in inappropriate
conduct for a work environment. In the event an employee is not satisfactory, the
Director may direct Concessionaire to remove that person from the.Premises.
3. Concession Manager: Concessionaire shall appoint, subject to written
approval by Director, a Concession Manager of Concessionaire's operations at
the Facility. If Concessionaire elects to subcontract the management of any or all
of the Concession operations to a managing entity or entities, the provisions of
this section shall also apply to any such entity. Such person must be a qualified
and experienced food service manager or supervisor of food service operations,
vested with full power and authority to accept service of all notices provided for
herein and regarding operation of the Concession, including the quality and
prices of Concession goods -and services, and the appearance, conduct, and
demeanor of Concessionaire's agents, servants, and employees. The
Concession Manager shall be available during regular business. hours and, at all
times during that person's absence, a responsible subordinate shall be in charge
and available.
4. Approval of Employees, Volunteers and Subcontractors: County shall have the
right to approve or disapprove, with cause, all employees, volunteers and
subcontractors (including all employees and volunteers for any subcontractor) of
Concessionaire.
F. Price Schedules and Merchandise.
1. County agrees that Concessionaire's merchandise (other than the
merchandise discussed below), including its prices for same, shall be within
Concessionaire's discretion; subject, however, to disapproval by Director if the
selection of items offered is inadequate, of inferior quality, or if any of said prices
are excessively high or low in the sole opinion of Director. Such determination
shall not be unreasonable and shall take into account the business
considerations presented by Concessionaire.
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2. All menu items.and service, offered for sale and/or sold by Concessionaire in
said Premises, shall be of high quality and must be related to the ordinary
business of the Concession.
3. The sale of alcoholic beverages. is not permitted under the terms of this
Agreement. Should Concessionaire desire to provide for the sale of alcoholic
beverages, Concessionaire will be required to negotiate an addendum to this
Agreement to provide for same and provide proof of obtaining necessary permits
and compliance with all rules and regulations of the Texas Alcoholic Beverage
Control Board.
4. The sale of specific non-alcoholic beverage products must be approved by
the Director and conform to the terms of any existing sponsorship agreement
between the Facility and a specific designated company or from any similar
successor sponsor. If, or when, an exclusive provider of non-alcoholic
beverages ceases to be the exclusive provider at the Facility, the Director shall
inform the Concessionaire of the termination of the sponsorship agreement with
the company and the terms of any new or successor agreement, if any.
Concessionaire is obligated under the terms of this -Agreement to purchase non-
alcoholic beverages from any sponsor designated by the Facility. However, if the
Facility does not enter into a sponsorship agreement with a bottler, the
Concessionaire may purchase its non-alcoholic beverages at its discretion,
provided that the monthly rental fees for non -ticketed events are renegotiated,
agreed upon and approved in advance by the Director and the Concessionaire.
G. Equipment, Furnishings, and Expendables:
1. All equipment, furnishings, and expendables required for said Concession
shall be purchased and installed by Concessionaire at its sole expense. A
refrigerator and freezer will be provided by the County.
2. County reserves the right to replace any and all items of County -owned
equipment at this Concession with functionally equivalent equipment.
3. If County does not renew said Agreement, Concessionaire shall have the right
to remove its own equipment, furnishings, and expendables, but not
improvements, from the Premises and shall be allowed a period of thirty (30)
calendar days to complete such removal. If not removed within that period, said
equipment, furnishings and expendables become the property of County.
H. Maintenance of Equipment. Concessionaire shall, at all times and at its own
expense, keep and maintain all equipment in the same condition as received by
Concessionaire, except for normal wear and tear, whether owned and/or installed
by Concessionaire or County. Maintenance of County owned equipment due to
normal wear and tear shall be the responsibility of the County.
1. Signs and Advertisements.
1. Concessionaire shall not erect, construct, or place any signs, banners, ads, or
displays of any kind whatsoever upon any portion of County property without the
prior written approval from the Director.
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2. Concessionaire shall not permit vendors to display wares inside or outside the
building or on said property unless written permission is secured from the
Director in advance of installation.
3. Upon the expiration or termination of the Agreement, Concessionaire shall, at
its own expense, remove or paint out, as Director may direct, any and all of its
signs and displays on the Premises.
J. Mobile Food Cart: Concessionaire may, with the written consent of the
Director, provide a mobile food cart for food and beverage service with items
stocked from the main Concession Premises.
K. Safety: Concessionaire shall correct safety deficiencies, and violations of
safety practices, immediately after the condition becomes known or Director
notifies Concessionaire of said condition. Concessionaire shall cooperate fully in
the investigation of accidents occurring on Concession Premises.
SECTION 10. MAINTENANCE OF PREMISES.
During all periods that the Premises are used or are under the control of the
Concessionaire for the uses, purposes, and occupancy aforesaid,
Concessionaire 'shall be responsible for all necessary janitorial duties and
damage and maintenance repairs, to the satisfaction of -the Director.
A. Interior of Premises:
1. Areas to be Maintained by Concessionaire: Concessionaire shall, at its own
expense, keep and maintain all the interior walls and surfaces of Concession
Premises and all improvements, fixtures, and utility systems which may now or
hereafter exist thereon, whether installed by County or Concessionaire.
2. Interior and Exterior of Common areas of the Premises and Common
Passageways: County shall maintain the interior and exterior of all walls and
surfaces of the facility, as well as all common passageways.
SECTION 11. LIABILITY
A. indemnification. Except for the active negligence or willful. misconduct or
intentional conduct of County, Concessionaire undertakes and agrees to defend,
indemnify and hold harmless County and any and all of County's officers, agents,
and employees from and against all suits and causes of action; claims, losses,
demands and expenses, including, but not -limited to, attorney's fees and cost -of
litigation, damage or liability of any nature whatsoever, for death or injury to any
person, including Concessionaire's employees and agents, or damage or
destruction of any property of either party hereto or of third parties, arising in any
manner by reason of, or incident to, the performance of this Agreement on the
part of Concessionaire, its officers, agents, employees, or sub -contractor of any
tier.
B. Insurance:
1. General Conditions: Concessionaire shall obtain and keep in force during each
term of this Agreement an insurance policy or policies which covers all
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operations conductE;:,-'pursuant to this Agreement. Su%-/ insurance policy or
policies must name the County as additional insured. Without limiting
Concessionaire's indemnification of County, Concessionaire shall provide and
maintain at its own expense during the entire term of the Agreement the following
insurance having the limits as set forth and the certificate of insurance must
specify the following requirements:
Commercial General Liability $1,000,000 Each Occurrence
$2,000,000 General Aggregate
$1,000,000 Products-Come/OSH Agency
$1,000,000 Personal and Advertising Injury
$ 100,000 Fire Damage (any fire)
Automobile Liability $ 100,000 Bodily Injury=Per Person
$ 300,000 Bodily Injury -Each Accident
$ 100,000 Property Damage -Each Incident
a. Additional Insured: County, its Officers, Agents and Employees shall be
included as additional insureds in all liability insurance policies except: Workers'
Compensation Employer's Liability, Professional Errors and Omissions and
second -party Legal Liability coverages (such as Fire Legal). County shall be
named Loss Payee as its interest may appear in all required property, fidelity or
surety coverages.
b. Primary Insurance: Such insurance shall be primary with respect to any
insurance maintained by County and shall not call on County's insurance
program for contributions.
c. 30 -Day Notice: With respect to the interest of County, such insurance shall not
be canceled, materially reduced in coverage or limits or non -renewed except
after thirty (30) days written notice by receipted delivery (e.g. certified mail -return
receipt, courier) has been given to the County Risk Manager.
d. Aggregate Limits/Blanket Coverage: If any of the required insurance
coverages contain aggregate limits, or apply to other operations or tenancy of
Concessionaire outside this Agreement, Concessionaire shall give County
prompt, written notice of any incident, occurrence, claim, settlement or judgment
against such insurance which in Concessionaire's best judgment will diminish the
protection such insurance affords County.
SECTION 12. PROHIBITED ACTS
Concessionaire shall not:
1. Place any additional lock of any kind upon any window or interior or exterior
door in the Premises, or make any change in any existing door or window lock or
the mechanism thereof, unless a key therefore is maintained on the Premises,
nor refuse, upon the expiration or sooner termination of the Agreement, to
surrender to Director any and all keys to the interior or exterior doors on the
Premises, whether said keys were furnished to or otherwise procured by
Concessionaire, and in the event of the loss of any keys furnished by Director,
Concessionaire shall pay county, on demand, the cost for replacement thereof,
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2. Do or permit to be done any act or thing upon the Premises which will
invalidate, suspend or increase the rate of any insurance policy required under
the Agreement, or carried by County, covering the Premises, or the buildings in
which the same are located or which, in the opinion of Director, may constitute a
hazardous condition that will increase the risks normally attendant upon the
operations contemplated under the Agreement, provided, however, that nothing
contained herein shall preclude Concessionaire from bringing, keeping or using
on or about the Premises such materials, supplies, equipment and/or machinery
as are appropriate or customary in carrying on its business, or from carrying on
said business in all respects as is customary;
SECTION 13. INDEPENDENT CONTRACTORS AND CONSULTANTS
The Concessionaire is acting hereunder as an independent contractor and not as
an agent or employee of the County. The Concessionaire shall not represent or
otherwise hold itself or any of its directors, officers, partners, employees, or
agents to be an agent or employee of the County.
SECTION 14. TAXES. PERMITS. AND LICENSES
A. Concessionaire shall obtain and maintain at its sole expense all approvals,
permits, or licenses that may be required in connection with the operation of the
Concession including, but not limited to, tax permits, business licenses, health
permits, building permits, police and fire permits, etc.
B. Concessionaire shall pay all taxes of whatever character that may be levied or
charged upon the rights of Concessionaire to use the Premises, or upon
Concessionaire's improvements, fixtures, equipment, or other property thereon or
upon Concessionaire's operations hereunder.
SECTION 15. ASSIGNMENT/SUBLEASE
The Concessionaire may not, without prior written permission of the County,
assign or otherwise alienate any of its ' rights hereunder, including the right 'to
payment or delegate, subcontract, or transfer any of its duties hereunder.
SECTION 16. BUSINESS RECORDS
Concessionaire shall maintain during the term of the Agreement and for three (3)
years thereafter, all of its books, ledgers, journals, and accounts wherein are kept
all entries reflecting the gross receipts received or billed by it from the business
transacted pursuant to the Agreement. Such books, ledgers, journals, accounts,
and records shall be available for inspection and examination by the County
Auditor, or a duly authorized representative, during ordinary business hours at
any time during the term of this Agreement and for at least three (3) years
thereafter.
A. Cash and Record Handling Requirements: If requested by the County or the
County Auditor, Concessionaire shall prepare a description of its cash handling
and sales recording systems and equipment to be used for operation of the
Concession which shall be submitted to Director for approval. Concessionaire
shall be required to maintain a method of accounting of the Concession which
shall correctly and accurately reflect the gross receipts and disbursements
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received or made by1,oncessionaire from the operation Concession. The
method of accounting, including bank account is, established for the Concession
shall be separate from the accounting systems used for any other business
operated by Concessionaire or for recording Concessionaire's personal financial
affairs. Such method shall include the keeping of the following documents:
Regular books of accounting such as general ledgers.
2. Journals including supporting and underlying documents such as
vouchers, checks, tickets, bank statements, etc.
3. State and Federal income tax returns and sales tax returns and checks
and other documents proving payment of sums shown.
4. With the exception of a limited number of large events in which the County
Auditor has or may have granted Concessionaire prior- written permission to
utilize an inventory control system in lieu of cash registers, cash register tapes
shall be retained so that day to day sales can be identified. A cash register must
be used in public view which prints a dated double tape, indicating each sale and
the daily total. Permission to utilize an inventory control system in lieu of cash
registers must be given to and received by the Auditor and Director at least thirty
days prior to a scheduled event.
5. Any other accounting records that County, in its sole discretion, deems
necessary for proper reporting of receipts.
B. Method of Recording Gross Receipts: Unless -otherwise -specified in the
Agreement, Concessionaire shall obtain and install a cash register(s) on which it
shall record all gross- sales. The cash register shall be non-resettable and
sufficient to supply an accurate recording of all sales on tape. The purchase
price, terms, make and/or model of such cash register shall be within the
Concessionaire's discretion. However, Concessionaire shall not purchase or
install the cash register before obtaining the Director's written confirmation that
the register to be purchased meets the requirements of this provision. All cash
registers shall have a price display which is and shall remain at all times visible to
the public.
•C. Annual statement of gross receipts and expenses: Concessionaire shall
transmit a Statement of Gross Receipts and Expenses (Profit and Loss
Statement) for the Concession operations as specified in the Agreement, in a
form acceptable to the County Auditor, on or before April 30th of each calendar
year during each term of the Agreement. An extension may be granted in writing,
prior to the April 30th due date, by the County Auditor, provided sufficient
verification of the need for the extension is provided. County may also from time
to time conduct an audit and re -audit of the books and business conducted by
Concessionaire and observe the operation of the business. If the report of gross
sales made by Concessionaire to County shall be found. to be less than the
amount of gross sales disclosed by such audit and observation, Concessionaire
shall pay County within 30 days after billing any additional rentals disclosed by
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such audit. If discrep,a11cy exceeds 2% and no reasonat`-:.Jaxplanation is given
for such discrepancy, Concessionaire shall also pay the cost of the audit.
SECTION 17. REGULATIONS, INSPECTION, AND DIRECTIVES
A. The operations conducted by Concessionaire pursuant to the Agreement shall
be subject to:
1. All rules, regulations, orders, and restrictions enacted by the County with
respect to the operation of the Facility;
2. Any and all applicable laws, ordinances, statutes, rules, regulations, and
of any governmental authority, federal, state or municipal, lawfully exercising
authority over the Concessionaire's operations; and,
B. Permissions: Any permission required by the Agreement shall be secured in
writing by Concessionaire from County and any errors or omissions therefrom
shall not relieve Concessionaire of its obligations to faithfully perform the
conditions therein. Concessionaire shall immediately comply with any written
request or order submitted to it by County.
C. Right -of Inspection: County, its authorized representatives, agents and
employees shall have the right to enter upon the Concession Premises at any
and all reasonable times for the purpose of inspection, evaluation, and
observation of Concessionaire's operation. During these inspections, they shall
have the right to photograph, film, or otherwise record conditions and events
taking place upon the Premises. The inspections may be made by persons
identified to Concessionaire as County Employees, or may be made by
independent contractors engaged by County. Inspections may be made for the
purposes set forth below, and for any other lawful purpose for which the County
or another governmental entity with jurisdiction is authorized to perform
inspections of the Premises:
To assess compliance with terms and conditions of the Agreement; or
2. To observe transactions between the Concessionaire and patrons to
evaluate the quality of services provided or quality and quantities of items sold or
dispensed.
SECTION 18. TERMINATION
A. By County: County shall have the right, via 30 (thirty) day written notice, to
terminate the Agreement in its entirety and all rights ensuing therefrom as
provided by applicable law if any one or more of the following events occur:
1. Concessionaire fails to keep, perform and observe any promise, covenant
and condition set forth in the Agreement on its part after receipt of written notice
of default from County;
2. The interest of Concessionaire under the Agreement is assigned,
transferred, passes to or devolves upon, by operation of law or otherwise, any
other person, firm or corporation without the written consent of County; -
H:1Draft- Revised Concessions Agreement 2017- December 1, 2016.doc Page 12
Vol.ZE1=pg
3. Concessionaire becomes, without the prior, written approval of County a
successor or merged corporation in a merger, a constituent corporation in a
consolidation or a corporation in dissolution;
4. The levy of any attachment or execution, or the appointment of any
receiver, or the execution of any other process of any court of competent
jurisdiction which is not vacated, dismissed or set aside within a period of ten
(10) days and which does, or as a direct consequence of such process will,
interfere with Concessionaire's use of the Premises or with its operations under
the Agreement;
5. Concessionaire becomes insolvent, or takes the benefit of any present or
future insolvency statute, or makes a general assignment for the benefit of
creditors, or files a voluntary petition in bankruptcy, or a petition or answer
seeking an arrangement for its reorganization, or the arrangement for its
reorganization, or the readjustment of its indebtedness under the federal
bankruptcy laws or under any other law or statute of the United States, or of any
state law, or consents to the appointment of a receiver, trustee or liquidator of all
or substantially all of its property or its property located within the Concession
areas;
6. Cessation or deterioration of service for any period which, in the opinion of
County, materially and adversely affects the operation or service required to be
performed by Concessionaire under the Agreement; or
B. County's Right -of Reentry: County shall, as an additional remedy;- upon the -
giving of written notice of termination as above provided, have the right to reenter
the Premises and every part thereof on the effective date of termination without
further notice of any kind, remove any and all persons therefrom and may regain
and resume possession either with or without the institution of summary or legal
proceedings or otherwise. Such reentry, however, shall not in any manner affect,
alter or diminish any of the obligations of Concessionaire under the Agreement.
C. Additional Rights of County: County, upon termination of the Agreement, or
upon reentry, regaining, or resumption of possession of the Premises, may
occupy said Premises and shall have the right to permit any person, firm or
corporation to enter upon the Premises and use the same. Such occupation by
others may be of only a part of the Premises, or the whole thereof or a part
thereof together with other space, and for a period of time the same as or
different from the balance of the term remaining hereunder, and on terms and
conditions the same as or different from those set forth in the Agreement.
D. Survival of Concessionaire's Obligations: In the event the Agreement is
terminated by County, or in the event County reenters, regains, or resumes
possession of the Premises, all of the obligations of Concessionaire hereunder
shall survive and shall remain in full force and effect for the full term of the
Agreement, subject to County's obligation to mitigate damages.
By Concessionaire:
H:\Draft- Revised Concessions Agreement 2017- December 1, 2016.doc Page 13
vd. 67 P9. aa`{
The Agreement may',►,v terminated by Concessionaire, vi—�-A (thirty) day written
notice, upon the. happening of one or more of the following events:
The permanent abandonment of the Facility;
2. The lawful assumption by the United States Government, or any
authorized agency thereof, of the operation, control or use of the Facility or any
substantial part thereof, in such manner as to materially restrict Concessionaire
from operating thereon;
3. The complete destruction of all or a substantial portion of the Premises
from a cause other than the negligence or omission to act of Concessionaire, its
agents, officers, or employees, and the failure of County to repair or reconstruct
said Premises;
4. Any exercise of authority under the Agreement- which interferes with
Concessionaire's use and enjoyment of the Premises as to constitute a
termination, in whole or in part, of the Agreement by operation of law; or
SECTION 19. FORCE MAJEURE
Neither party hereto shall be liable to the other for any failure, delay, or
interruption in the performance of any of the terms, covenants or conditions of
the Agreement due to causes beyond the control of that party including, without
limitation, strikes, boycotts, labor disputes, embargoes, shortage of material, acts
of God, landslides, acts of the public enemy, acts of superior governmental
authority, floods, riots, or any other circumstance for which such party is not
responsible and which is not in its power to control. _
SECTION 20. AGREEMENT BINDING UPON SUCCESSORS
The Agreement shall be binding upon and shall inure to the benefit of the
successors, heirs, executors, administrators, and assigns of the parties hereto.
SECTION 21. LAW AND VENUE
The Agreement shall be construed under the laws of the State of Texas and
venue of any action brought under the Agreement shall lie in Brazos County.
SECTION 22. ATTORNEY'S FEES
If County shall,- without any fault, be made a party to any litigation commenced by
or against Concessionaire arising out of or related to Concessionaire's use or
enjoyment of the Premises and as a result of which Concessionaire is finally
adjudicated to be liable, then Concessionaire shall pay all costs and reasonable
attorney's fees incurred by or imposed upon County in connection with such
litigation.
SECTION 23. NOTICES
A. To County: Unless otherwise stated in the Agreement, written notices to
County hereunder shall be addressed as follows:
KkDraft- Revised Concessions Agreement 2017- December 1, 2016.doc Page 14
va. 3a7 Pg. ecu✓
Brazos County JudgE
200 So. Texas Ave., Suite 332
Bryan, Texas 77803
With a copy to:
General Manager, Brazos County Expo Complex
5827 Leonard Road
Bryan, Texas 77807
All such notices may either be delivered personally or may be deposited in the
United States mail, properly addressed as aforesaid with postage fully prepaid for
delivery by registered or certified mail. Service in such manner by registered or
certified mail shall be effective upon receipt. County shall provide
Concessionaire with written notice of any address change within thirty (30) days
of the occurrence of said address change.
B. To Concessionaire: Written notices to Concessionaire shall be addressed to
Concessionaire as follows:
Shirley J. Bailey, d/b/a Bailey Concessions
6430 CR 313
Navasota, Texas 77868
All such notices may either be delivered personally to the Concessionaire or to
any officer or responsible employee of Concessionaire or may be deposited in
the United States --mail, properly addressed as aforesaid with postage fully
prepaid for delivery by registered or certified mail. Service in such manner by
registered or certified mail shall be effective upon receipt. Concessionaire shall
provide County with written notice of any address change within thirty (30) days
of the occurrence of said address change.
SECTION 24. INTERPRETATION
The language of the Agreement shall be construed according to its fair meaning
and not strictly for or against either County or Concessionaire. The section
headings appearing herein are for the convenience of the parties and shall not be
deemed to govern, limit, modify or in any manner affect the scope, meaning or
intent of the provisions of the Agreement. If any provision of the Agreement is
determined to be void by any court of competent jurisdiction, then such
determination shall not affect any other provision of the Agreement, and all such
other provisions shall remain in full force and effect; and it is the intention of the
parties hereto that if any provision of the Agreement is capable of two
constructions, one of which render the provision void and the other of which
would render the provision valid, then the provision shall have the meaning which
renders it valid.
SECTION 25. AGREEMENT CONTAINS ENTIRE AGREEMENT
The provisions of the Agreement contain the entire Agreement between the
parties hereto and said Agreement may not be modified except by formal, written
amendment fully executed by both County and Concessionaire.
H:1Draft- Revised Concessions Agreement 2017- December 1, 2016.doc Page 15
vol: pa&
IN WITNESS WHEREOF, Brazos County has caused this Agreement to
be executed and Concessionaire has executed the same as of the day and year
herein below written.
B S COUN
Duan Peters, C unty Judge
Brazos Co my Judge
Date: 12 �Z S 1 I LP
Attest: %;�
Karen McQueen
Brazos County Clerk
BAILEY CONCESSIONS
Shirley J. Bail6y
Proprietor
Date:
H:1Draft- Revised Concessions Agreement 2017- December 1, 2016.doc Page 16
va. -30 pg. a% 7
AMENDMENT TO 20-074R FIRE ALARM PANEL & SMOKE DETECTOR INSPECTION
THIS AMENDMENT TO 20-074R FIRE ALARM PANEL & SMOKE DETECTOR'
INSPECTION ("Amendment") is entered into and effective this 31st day of December, 2019 ("Effective
Date") by and between Brazos County ("Customer"), and American Fire & Safety Inc. ("Contractor") each
of which may alternatively be referred to herein as a "Party" and collectively as the "Parties". All capitalized
terms in this Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise
stated herein.
RECITALS
WHEREAS, the Parties entered into that certain'original contract # 2014-25 ("Agreement") for purposes
of American Fire & Safety Inc. to provide of the service of fire alarm panel and smoke detector inspections; and
WHEREAS, the Parties to extend the contract term dates and update contract number to 20-074R; and
WHEREAS, the Parties desire to add additional buildings to the original contract # 19-067R due to
Brazos County growth.
AGREEMENT
NOW THEREFORE, in consideration of the above premises, and other good .and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend
the Agreement as follows:
1. Extending the term dates for two initial years, January 1, 2020 through December 31, 2022, with the
option to renew for three additional one year terms due to no bids received when advertised.
2. Additional buildings and panels added to the contract, building and pricing below:
a. Annual Inspections:
i. EXPO NORTH ARENA (SILENT KNIGHT -582M — 5827 Leonard Rd, Bryan,
TX 77807
• Smoke Detectors: 32
• Duct Detectors: 10
• Heat Detectors: 2
• Pull Stations: 2
• Power Supplies (Hom/Strobe): 2
• Tamper:6
• Flows:4
• Inspection: $169 —Sensitivity: $435
ii. COUNTY CLERK STORAGE (SILENT KNIGHT -6700) — 302 E. 24�' Street,
Bryan, TX 77803
• Smoke Detectors: 1
• Duct Detectors: 0
• Heat Detectors: 0
• Pull Stations: 1
• Power Supplies (Horn/Strobe): 0
• Tamper:2
• Flows:I
vol. pg. o�� V
• Inspection: $150 — Sensitivity - $10
a.iii. TAX OFFICE (SILENT KNIGHT -6700) — 4151 County Park Ct., Bryan, TX 77802
• Smoke Detectors: 30
• Duct Detectors: 4
• Heat Detectors: 0
• Pull Stations: 6
• Power Supplies (Horn/Strobe); 30
• Tamper:4
• Flows:2
• Inspection: $150 — Sensitivity: $300
a.iv. ADULT PROBATION CSCD- NOTIFIER NFS-3200) — 320 E. 261, St., Bryan,
TX 77803
• Smoke Detectors: 25 ,
• Duct Detectors: 0
• Heat Detectors: 4
• Pull Stations: 9
• Power Supplies (Horn/Strobe): 35
• Strobes: 29
• Tamper:3
• Flows:l
• Inspection: $400 — Sensitivity: $250
b, Quarterly Inspections:
b,i, BCDC LOW RISK (SILENT KNIGHT -5508) --1835 Sandy Point Rd, Bryan, TX
77807
• Smoke Detectors: 20
• Duct Detectors: 4
• Heat Detectors: 3
• Pull Stations: 2
• Power Supplies (Hom/Strobe): 6
• Tamper:5
• Flows:2
• Inspection: $150 —Sensitivity: $300
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their
authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of
which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of
execution of this Amendment and shall be binding on all Parties hereto.
BRA OS � O Y
MatureP., PP__A0'r5
Nivne
Tid121
�
Date
AMERICAN FIM & SAFETY INC.
SW=ture a � sS
Nam VPv
Title
r..
BID TABULATION
Fire Alarm Panel and Smoke Detector Inspections #20.074R, previously known as #19-067R, 816 -034R,17 -066R and 2014-25
January 01, 2020 - December 31, 2022
Professionals of
Ameiieerii
BCDC HU2
3475.00
$2,200.00 $27a.0D
.:$4,380:00
$1,730.00
$3,000.00
$1,350.00
$1,990.0D $1,250.00
$1,890.00
BCDC HU3, HU4 & SHU
$025.00
$8,000.00 $1,178:00
$7;975:0,0
17,230.00
$10,900.00
$5,400.DD
$7,560.00 $5,900.00
$7,590.00
Juvenile
$475.DD
S1,00D.D0 $251.00
'5975100
$1,420.00
52,060.00
$2,450.00
$3,430.00 $2,600.00
$3,430.00
Juvenile Portables
$175.00
$175.00 $150.00
$150.00
=90.00
$200.00
$400.00
$560.00 5500.00
5560.00
Totals
$11,100.00
$13,975.OD $9,656,00
•.$15;585.00
$52,000.00
$19,460.00
$47,280.00
$16,440.00 $49,920.00
$16,440.00
qnu..
PICounty
Professionals of American,flma
Texas Fire & Safety Safety
Firetrol Protection
Davis Fire A-1 Fire &Safety
Equipment Equipment
Expo North Arena
$169.00 $435.00
Clerk Storage
$150.00 $10.00
Adult Probation (CSCO)
W0.00 $250.00
Quarterly
BCDC Low Risk
$150;00 $300;00
Totals
'$859.00 $995.00
Total for the Ida of the
Contract
$52,750.00
$09,931.00
$186,880.00
$173,250.00
$18.1,140.00
ewal: American Ffre 8 Safety oo
prove C missions Court on this �� day oft/C..G• 079 by
'.1.��� o g the position of
�ooa. 3a7 �9. aal
COMMISSIONER COURT MINUTES OF
DECEMBER 31, 2019
ARE CONTINUED IN VOLUME 308 PAGE 1
Vol. c 307 Pg.oc-la
COMMISSIONER COURT MINUTES OF
DECEMBER 31, 2019
ARE CONTINUED FROM VOLUME 307
Vol. t�— Pg.
AiMENDIVIENT .TO CIP 19-626
TI•IIS AMENDMENT TO CIP 19-626 HVAC C'Amendment") is entered into and effective this 31st
day of December 2019 ("Effective Date") -by and between Brazos County ("Custmer"), and Hinton Services.
("Contractor` } each of which may'alternatively be referred to herein as a "Parte" and collectively as the "Parties".
All capitalize6 terms in this Amendment shall have the same meaning as .in the Agreement (as -defined below)
unless otherwise stated herein..
RECITALS
WHEREAS, the Parties entered into that certain original contract # CIP 19-626 {"Agreement") for
purposes of Flunton Services to provide of the replacement and upgrade of IIVAC system; and
WHEREAS, the Parties desire to amend. the contract as set forth -in original contract 9 CIP 1.9-626.
AGREEMENT
NOW THEREFORE, in consideration of the above premises; and. other good and valuableconsideration,
the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the. Agreement
as follows:
1. Adda floor sink and drain to scope of work as per attached change order requisition form.
2. Conflict/No Other Modifications. In the event of a conflict between the terns of this Amendment and
the terms of the Agi.:eement, this Amendment shall control. All other terms of the Agreement shall
remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the.parties hereto have caused. this Amendment to 'be signed by their
authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all .of
which taken together shall constitute one;instrumeiit. -Electronic or facsimile signatures are acceptable -forms of
execution of this Amendment and shall be binding on all. Parties hereto.
RAZ CO NTY
Sig, &
JYnnie
Title
.Date
HUNT NSE Vi
q�grwlur
Mime- -- I _
TitleDate L I
H Lin to"
elp9p.
S(_-rviCeS
High Performance Buildings for Life
Change order Requisition Form
REQ BY: Travis.Sydow
JOB NAME Brazos. County expo. .
or REASON Floor sink and Drain install.
DATE REQ:
9
5622 Luce Street
Houston, TX 77687
(713) 643.8336
DATE: 12/09/2019
P.O:#
Job# 80810190085
Phase 1
QTY..
.. DESCRIPTION_ PART#
UNIT PRICE
•EXTENDED_
1
1.saw cutting approx. 60 foot of
concrete 18 inches wide, removing
concrete, and digging .
$15,414.00
approx 2' -deep at 1/8" grade.
2. tying in new fitting to existing sewer
main and installing new PVC pipe (3")
approx 60'
and adding new cleanout, and floor
sink in comer (where existing sump pit
is located
3. testing and.ins ection for leaks.
4. backfilling ditch tine, and concrete
prep with re -bar and re -pouring ditch
line for completion - -
1
$15,414.00
$15,414.00
1
Add For Bond
$447.00
$447.00
$0.00
$0.00
$Q:00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
_$0.00
$0.00
$0.00
.$0.00
$0.00
$0.00
$0.00
$0.00
TOTAL PARTS COST
$15,861.00
NO Orders can be placed without proper AUTHORIZATION below
AUTH BY: Travis Sydow DATE: 12/9/2019
von. _�G. —
HVAC REPLACEMENT AT EXPO
SERVICE CONTRACT
BRAZOS COUNTY PURCHASING DEPT.
200 S. Texas Ave., Ste. 352 Contract No. CIP 19426
Bryan, Texas 77803 Page 1 of 10 Pages
Telephone (919) 361-4294
GENERAL REOUIRPNENT.FOR CONTRACT
I, !(LS '1�1,1rGtlh. as a duly authorized representative of �u VTh3g .S�w1c'e t
"Contractor" willingly attest to perform (or deliver) as per Exhibit A for Brazos County.
I further agree to all of the provisions and specifications contained in this contract.
TERM OR PROJECT TIMELINE
Project will start only after County receives the required bonds, insurance, work schedule and
after a purchase order has been issued to the vendor by the County. Project will be coordinated
with Brazos County to ensure no conflicts of schedules and events at the Brazos. County Expo. All
shutdowns and outages must have prior approval from the County before it is scheduled.
PREVAILING WAGES RATES
The contractor shall be responsible for following all provisions of Chapter 2258 of the Government
Code relating to the payment of prevailing wages. The wage rates to be used are included in Exhibit B
attached. A contractor or subcontractor who violates this section shall pay Brazos County $60 for each
worker employed for each calendar day or pain of the day the worker is paid less than the wage rates
stipulated in Exhibit B.
BONDING REQUIREMENTS
The contractor will be required to bond each project individually. The successful bidder must provide to
the Purchasing Department, a performance bond add a payment bond, each in the amount of 100% of
each project sum ten (10) calendar days prior to start of work for each project. Such bonds shall be
executed by a corporate surety duly authorized and admitted to do business in the State of Texas and
licensed in the State of Texas to issue surety bonds with a Best Rating "A" or better. BRAZOS
COUNTY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY SURETY COMPANY
PROPOSED BY THE BIDDER. IN THE EVENT BRAZOS REJECTS THE PROPOSED SURETY
COMPANY THE BIDDER WILL BE AFFORDED FIVE (5) ADDITIONAL DAYS TO SUBMIT
THE REQUIRED BONDS ISSUED BY A SURETY COMPANY ACCEPTABLE TO BRAZOS
COUNTY.
ASSIGNMENT
The successful offeror may not assign, sell or otherwise transfer this contract without written permission
of Brazos County Commissioners Court. Should there be a change in ownership or management; the
Contract No. CIP 19-626
BRAZOS COUNTY, TEXAS Page 2 of 10 Pages
contract shall be terminated unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices.
AWARD
Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in
accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to
more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part
or in whole, any IQs submitted, and to waive any technicalities for the best interest of the County.
BIDDERS RESPONSIBILITY
It is the bidder's sole responsibility to print and review all pages of the bid document, attachments,
questions and responses, addenda, and special notices. The Certification of Bid Form must be completed
to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification
number and signed by an authorized representative of the firm. Failure to provide signature on the
Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required
forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form,
Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or
documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the
bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Brazos
County the "Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended
or extended contract. Visit https://ethics.state.tx.us/whatsnew/elf_ info_form1295.1itm for more
information. In the event of a needed change in the specifications sent to the bidder, it is understood that
all the foregoing terms shall apply to the addendum or addenda.
CONTRACT OBLIGATION
Brazos County Commissioners Court must award the contract and Brazos County Judge, or other person
authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on
Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos
County. Binding contracts shall remain in effect until all products and/or services covered by this
purchase have been satisfactorily delivered and accepted.
QUANTITIES
The quantities specified in this contract are estimates only. Brazos County does not guarantee to
purchase any minimum quantities or services other than those listed on a purchase order.
HOLD HARMLESS AGREEMENT
Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for
personal injury, death and/or property damage resulting directly or indirectly from contractor's
performance. Contractor shall procure and maintain, with respect to the subject matter of this bid,
appropriate insurance coverage including, as a minimum, public Iiability and property damage with
adequate limits to cover contractor's liability as may arise directly or indirectly from work performed
under terms of this contract. Certification of such coverage must be provided to Brazos County upon
request.
Contract No. CIP 19-626
BRAZOS COUNTY, TEXAS Page 3 of 10 Pages
INSPECTIONS & TESTING
Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the
sole discretion of the Commissioners Court when all teams and conditions of the contract and
specifications have been met to its satisfaction, including the submission to Brazos County of any and
all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos
County until the County actually accepts and takes possession of the goods at the point or points of
delivery.
ADDITION/MODIFICATION OF LOCATIONS OR SERVICES
Brazos County reserves the right to add locations as these additional locations may be required.
Locations to be added may include, but not limited to, expansions or additions to existing facilities and
acquisition or construction of new properties. In the event that Brazos County makes significant
structural changes to an existing facility that impacts the contractor's cost in providing the services
anticipated by this contract such change may be treated as a new facility and the procedures provided for
in this section may be followed in determining an appropriate price.
In the event Brazos County wishes to add other locations to a group under the contract, a quotation will
be solicited from the incumbent contractor in good standing for the group in which the new location is
appropriately situated.
In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a Iocation to
which the contract applies, all existing contracts for set -vices applicable to such location, the portion of
this contract that applies to such locations is terminated. All remaining portions of the contract will
remain intact. Brazos County will endeavor to give the contractor written notice of such termination of
locations a minimum of thirty (30) days in advance.
INVOICES & PAYMENTS
Payments to contractors will not be made if the contractor cannot produce a Brazos County Purchase
Order. Contractor shall submit an original invoice on each purchase order or purchase release after
each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which
cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the
contractor. Brazos County will only be required to pay for materials actually received and/or services
actually provided. Brazos County shall not be required to pay for materials or services described in the
contract that are not used or provided by the contractor in completion of the contract. This term
supersedes any contradicting terms throughout the contract and/or any attachments.
When multiple deliveries and/or services are required, the contractor may invoice following each
delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon
receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis
only. The contractor will provide an invoice for each month in which Brazos County is responsible for
payment, during the duration of the contract. Prior to any and all payments made for goods and/or
services provided under this contract, the contractor should provide their Taxpayer Identification
Number or Social Security number as applicable. This information must be on file with Brazos County
Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up
withholding as required by the Internal Revenue Service.
Contract No. CIP 19-626
BRAZOS COUNTY, TEXAS Page 4 of 10 Pages
Retainage of 5% will be withheld from each invoice for the duration of the contract until the
County accepts the work as 100% complete and receives all warranties, manuals, releases of lien
and other closeout documents. Upon acceptance by the County, retainage will be released to the
contractor.
PRICING
Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on
the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or
subsequent qualifications will be honored during the course of the contract. All prices must be
written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be
prepaid by the contractor and included in the bid prices: If there are any additional charges of any kind,
other than those mentioned above, specified or unspecified, offeror MUST indicate the items required
and attendant costs or forfeit the right to payment_ for such items. Where unit pricing and extended
pricing differ, unit pricing prevails.
TAXES
Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this
contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code
§ 151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written
request to Brazos County Purchasing Agent.
GOVERNING FORMS
In the event of any conflict of interpretation of any part of this overall contract, Brazos County's
interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and
specifications of this contract and any other terms, conditions, provisions, and specifications provided by
the- contractor; the terms of this contract shall supersede.
GOVERNING LAW AND VENUE
This bid solicitation is governed by the laws of the State of Texas, specifically, the competitive bidding
requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seq., as
amended. Offerors shall comply with all applicable federal, state and local laws and regulations.
Offeror is further advised that these requirements shall be fully governed by the laws of the State of
Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney
General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential
vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code,
Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that
have an aggregate value in excess of $250.00 given to any employee of the County, County Official to
the County Official's family members or employment of any employee of the County, County Official
or the County Official's family members during the preceding twelve (12) month period. The disclosure
questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code,
Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject
to Texas State and Federal public information statutes. Venue shall Iie exclusively in Brazos County,
Texas, notwithstanding anything to the contrary.
VOL �s Pg.
�—
Contract No. CIP 19.626
BRAZOS COUNTY, TEXAS Page 5 of 10 Pages
DISQUALIFICATION OF OFFEkOR
Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to
Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas
Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not
communicated directly or indirectly the bid made to any competitor or any other person engaged in such
line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among
the offerors. Bids in which the prices are obviously unbalanced may be rejected. Requests to withdraw a
submitted bid or proposal are subject to the approval of the Purchasing Agent.
SEVERABILITY
If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the
specifications shall be held invalid, such holding shall not affect the remaining portions of these
requirements and the specifications and it is hereby declared that such remaining portions would have
been included in these requirements and the specifications as though the invalid portion had been
omitted.
SILENCE OF SPECIFICATIONS
The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed
description concerning any point, shall be regarded as meaning that only the best commercial practice is
to prevail and that only material and workmanship of the finest quality are to be used. All
interpretations of specifications shall be made on the basis of this statement. The items furnished under
this contract shall be new, unused of the latest product in production to commercial trade and shall be of
the highest quality as to -materials used and workmanship. Manufacturer furnishing these items shall be
experienced in design and construction of such items and shall be an established supplier of the item bid.
TERMINATION
Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms
therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of
bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which
Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to
deliver the proper goods and/or services within the proper amount of time, and/or to properly perform
any and all services required to Brazos County's satisfaction and/or to meet all other obligations and
requirements. Brazos County may terminate the contract without cause upon thirty (30) days written
notice.
POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE
CONTRACTOR'S INSURANCE
The contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of
Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M.
Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in
the state of Texas, showing that the contractor is covered by the insurance as follows:
(1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of
$1,000,000. In the event any work is sublet, the contractor shall require the subcontractor
similarly to provide the same coverage and shall himself acquire evidence of such coverage on
Vol. _�a8 Pg. 5
BRAZOS COUNTY, TEXAS
Contract No. CCP 19-626
Page 6 of 10 Pages
behalf of the subcontractor. Waiver of subrogation is required, (TLC Sec. 401.011)
(2) Commercial General Liability Insurance with a $ 2,000,000 Combined Single Limit. The policy
shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include
coverage for acts of independent contractors, and shall name Brazos County as an additional
insured. Waiver of subrogation is required. No claims made policies are acceptable without
prior approval by the Commissioners Court/Risk Management.
(3) Automobile Public Liability Insurance with a $I,000,000 Combined Single Limit, in all self-
propelled vehicles used in connection with the contract, whether owned, non -owned or hired.
The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under
such policies shall not be canceled or materially changed until at least 30 days prior written notice has
been given to Brazos County.
LIMITATIONS
The parties are aware that there are constitutional and statutory limitations on the .authority of Brazos
County to enter into certain terns and conditions of the contract, including, but not limited to,
authorizations of the placement of liens on Brazos County property; disclaimers and limitations of
warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of
legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting
control of litigation or settlement to another party; liability for acts or omissions of third parties;
payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the
"Limitations"). Any contract terms and conditions related to the Limitations will not be binding on
Brazos County except to the extent authorized by the laws and Constitution of the State of Texas.
COVERAGES/WAGES
Nothing in this contract shall be construed as making Brazos County responsible for the payment of
compensation and/or any benefits for contractor including health, property, motor vehicle, workers'
compensation, disability, death, and dismemberment insurance for the contractor's employees and/or
equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages,
materials, logistical support, equipment, and related travel expenses incurred by the contractor.
SOVEREIGN IMMUNITY
The parties understand that Brazos County does not waive or relinquish any immunity or defense on
behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract
and the performance of the covenants contained herein. Further, Brazos County is not responsible for
any civil liability that arises from any act or omission made within the course and scope of this contract.
The parties understand and agree that Brazos County does not assume civil liability under any theory of
law for the actions of the contractor in providing services hereunder.
Contract No. CIP 19-626
BRAZOS COUNTY, TEXAS Page 7 of 10 Pages
NOTICES
Notices shall be mailed to the addresses designated herein or as may be designated in writing by the
parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the
following addresses:
.\
CONTRACTOR:
Sales Conta-et,Name:
BRAZOSCOUNTY:
Brazos County, Texas
Duane Peters, Brazos County Judge
200 South Texas Avenue, Suite 332
Bryan, Texas 77803
to Number:
. 91,55;1 -
ASSIGNABILITY
This contract may not be assigned without the prior written permission of Brazos County.
eek 1�0-6*q, ?'),
--
13663
FISCAL FUNDING CLAUSE
Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly
contingent upon the availability of funding for the obligations contained herein for the term of the
contract and any extensions and renewals thereto.
WAIVERS
No waiver by either party hereto of any term or condition of this contract shall be deemed or
construed to be a waiver of any other term or condition or subsequent waiver of the same term or
condition.
ENTIRE CONTRACT
This contract represents the entire and integrated agreement between Brazos County and the contractor
and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract
may only be amended by written instrument approved and executed by the parties.
AVAILABILITY AND RETENTION OF RECORDS
All records relating to the service provided under this contract and supporting documentation for invoices
submitted to Brazos County by the contractor shall be retained and made available by the contractor for
audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited
to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and
agencies of the United States Government. Such records shall be returned by contractor and made
available for any time period required by state or federal law. If changes occur in the governing state or
federal law, regarding retention records, contractor shall comply with such changes. If an audit is
initiated before the expiration of such time periods required by state or federal law regarding retention of
Contract No. CIP 19-626
BRAZOS COUNTY, TEXAS Page S of 10 Pages
records, the contractor shall retain such records until the audit is concluded and all issues resolved.
Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the
contract.
AUDIT RESPONSIBILTY
The contractor shall be responsible for receiving, replying to and/or complying with any audit exception
by appropriate federal, state or local audit directly related to the provision of this contract.
The contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous
billings, false or deceptive claims. The contractor recognizes and agrees that Brazos County may
withhold any money due and recover through any appropriate method any money erroneously paid under
this contract if evidence exists of less than full compliance with this contract.
INDEMNIFICATION
The contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and
employees from all suits, actions, or claims of any character, name and description including attorney's
fees expenses brought for or on account of any injuries or damages received or sustained by any person
or persons or property, by or from the said contractor or his employees or by or in consequence of any
negligence in safeguarding the work, or through the use of unacceptable materials in construction of the
work, or by or on account of any act of omission, the Worker Compensation Law or any other law,
ordinance, order or decree, and so much of the money due the said contractor under and by virtue of his
contract as shall be considered necessary by Brazos County may be retained for the use of Brazos
County, or in ease no money is due, his sureties shall be held until suit or suits, action or actions, claim
or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that
effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County,
its officers, agents and employees in accordance with this indemnification clause regardless of whether
the injury or damage is caused in part by Brazos County, its officers, agents or employees.
E. pg.
Contract No. CIP 19-626
BRAZOS COUNTY, TEXAS Page 9 of 10 Pages
HOUSE BILL 89 & DEBARMENT VERIFICATION
Brazos County is federally mandated to adhere to the directions provided in the President's Executive
Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting
Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective
9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the
Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov),
which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially
Designated National (SDN) list. Respondent certifies that the responding entity and its principals are
eligible to participate in this transaction and have not been subjected to suspension, debarment, or
similar ineligibility determined by any federal, state or local governmental entity and that Respondent is
in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is
not listed on the federal government's terrorism watch list as described in Executive Order 13224.
Entities ineligible for federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized execute this
contract.
The company representative below further affirms, that the company submitting this proposal, under the
provisions of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently: and
2. Will no boycott Israel during the term of the contract.
Pursuant to Section 2270.001, Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise
taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations
specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled
territory, but does not include an action made or ordinary business purposes; and
2. "Company" means a for-profit sole proprietorship, organization, association, corporation,
partnership, joint venture, limited partnership, limited liability partnership, or any limited liability
company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate
of those entities or business associations that exist to make a profit.
Company Name:_ n &% "hes
Authorized Company Representative: -_IS jl f 7�l I V)
Date: � C1 Contract #C P ) O'U?4
BRAZOS COUNTY, TEXAS
Contract No. CIP 19.626
Page 10 of 10 Pages
CERTIFICATION OF BID
The undersigned further affirms the non -debarment statement above, that they are duly authorized
execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the
contents of this bid have not been communicated to any other vendor prior to the official opening of this
bid. I _
Si ed B : GG�'w _ Title: t� S
en y V .
Typed Name: F is 4 -6v -/Ii h . _
Company Name: ylkyx SERV t.Ce S Phone No. V�3co
Email Address:
Mailing Address
P. O. Box or Street City State Zip
Employer Identification Number: -1 LO—DW 1 Wt-;-,
Zpe Commi ers' Court on this day of � L, Y-%— 2019 by
IL Holding the position of
vos. `3 pg, 13
Hunton
Services
High Performance Buildings for Life
Brazos County Bldg.
Maintenance
Service Proposal
Brazos County Expo Center -,Cooling and Heating Plant Upgrade
i
US Communities Contract No. 15-JLP-023
US Communities Quote No. 01-10238-19-001
Authorized Warranty Service
TACLA009290C
MPL38267
rmNE-,
va. 3'0 Pg. 14
HLnton
Services
To:
Brazos County Bldg. Maintenance
Project Location:
Brazos County Expo
5827 Leonard Rd
Bryan, Texas 77807
Mr. Ernest Stutts,
As the TraneTM Company's authorized service provider for southeast Texas, we are pleased
to offer the following proposal:
Background:
The existing Tisdale modular, water-cooled, central plant at the Brazos County Expo
Center needs replacement due to age and unreliability. Hunton Services proposes a
turnkey solution to supply and install a complete cooling and heating plant of like
capacity, and modern-day Building Automation System. Additionally, we will modify the
existing structure to accommodate the remaining electrical switchgear that feeds the
building. The scope of work below details the process, and equipment/material provided
to complete this project.
Scope of work:
Provide, labor, material, and equipment to replace the HVAC System in the existing
Tisdale modular central plant, to include:
Site Work:
o Perform site preparation, form and pour (1) 25'x 34'x 6" concrete pad
o Site preparation includes 12" of imported select fill
o Install new chain link fence around the new pad with one (1) 6-0"
double gate to match the existing.
o Provide and install privacy slats in the new fence.
o Form and pour (2) 3-1/2" thick concrete housekeeping pads for the new
chillers
o Form and pour (2) 3-1 /2" thick concrete housekeeping pads for the new
boilers and pumps
• Modular Plant Modifications:
o Modify the existing structure to allow for the removal of the cooling tower
and boiler room sections.
o Demo, haul off, and dispose of the cooling tower and boiler sections
o Demo and haul off the two (2) existing rooftop air conditioners
5622 Luce Street, Houston, TX 77087
PHONE -713.643.8336 . FAX- 713.583.6519
Vol. 3z$ Pg. 1�
HLnton
Services
o Demo and haul off the two (2) water cooled chillers, with associated
pumps, piping, and accessories.
o Provide curb caps for the penetrations where the rooftop air
conditioners were removed.
o Frame two openings for a new Bard unit.
o Re -sheet the exterior of the remaining building.
o Paint the exterior of the building and the interior floor.
• New Equipment to Be Installed:
o Qty: (2) Trane RTAF air-cooled screw chillers with the following options:
■ 200 nominal tons
■ 460V/6OHz/3 phase
■ High efficiency
■ Standard noise
■ Refrigerant charge R -134a
■ 2 pass evaporator
■ Insulation- 1.5 inch
■ Wide ambient
■ Microchannel coil w/ factory complete coating
■ Variable speed fans and compressors
■ Single point unit power connection with circuit breaker
■ 15A - 115V convenience outlet
■ BACnet interface
■ Architectural louvered panels
■ Elastomeric isolators
■ 5 -year parts, labor, and refrigerant warranty
o Qty. (2) Chilled water pumps; flex coupled, vertical in-line, with suction
diffusers and variable frequency drives
Qty. (2) Roypak XVers H7-1756 Stainless Steel Firetube Boiler
■ 1750 MBH Input / 1683.5 MBH Output, 96% Efficiency,
■ 208/60Hz/1 phase
■ Natural Gas, Low NOx< 20ppm
■ Condensing, Fully Modulating
■ B-85 BACnet MS/TP Gateway
■ 5 -year parts and labor warranty
o Qty. (2) Taco 1630 Inline Boiler Pump 84 GPM @ 6' TDH, 1/2 HP, 115-230V
o Qty. (2) Bell & Gossett 11 7106L Circuit Setter
o Qty. (2) JJM Boilerworks JM -20 Condensate Neutralizer Kit - 2000 MBH
o Qty. (2) Invensys 243-12 Gas Regulator
o "Qty. (2) DuraVent 8""0 Double -Wall Stainless Steel Flue - Includes 36'"'
Vent Lengths, 450 Elbows, Adjustable Vent Lengths, Tees, Rain Caps, IPS
5622 Luce Street, Houston. TX 77087
PHONE -713.643.8336 • FAX- 713.583.6519
I I
Hunt®n
Services
Drain Fittings, Appliance Adapters w/Test Ports, 9""0 Storm Collars,
Barometric Dampers"
o Qty, (2) Heating water pumps; flex coupled, vertical in-line, with suction
diffusers and variable frequency drives
o Qty. (2) Each; bladder type expansion tank, chemical pot feeder, make-
up stations, and air separators
o Qty. (1) Bard W24AB wall hung packaged air conditioner
• Mechanical
o Provide trucking, crane, rigging, and personnel for the demolition and
setting of equipment.
o Demolition and removal of all unnecessary piping associated with this
renovation.
o Modification of the existing electrical to mate to the new equipment in
their new locations.
o Fabrication and installation of chilled water, heating water, make-up
water, gas, and condensate pipe, valves, and fittings to create a fully
functional system.
o Insulate new chilled water, heating water, and make-up water piping
with appropriately sized insulation. All insulation to be jacketed with an
aluminum pipe cover.
• Energy Management System to be installed:
o I.P. Level Controller
■ One(]) SC+ Global Controller with Ethernet Connectivity
■ Graphics
• 3D Area Map
• 3D Thermal Graphic Floor Plans
• 3D Equipment Graphics
o BACnet Network Communication Protocols Utilized within this Project:
■ Ethernet Enterprise Level Communications
• BACnet IP w/ wired access
■ Controller Level Communications
• Wired BACnet MSTP Network
• Central Plant System to include:
o Chilled Water System [New Trane UC600 Controls]
Two (2) Air Cooled Chillers to include control/monitor points of:
• Points Via BACnet Comm Card
• Chiller Enable/Disable
• Chiller Run Status
5622 Luce Street, Houston, TX 77087
PHON&713.643.8336 • FAX- 713.583.6519
Vol. 3DS Pg.
HLnton
Services
• General Alarm(s)
• Remote Alarm Reset
• CHW Supply Setpoint
• Chiller Entering CHW Temperature
• Chiller Leaving CHW Temperature
• Field Installed Points
• One (1) Common Building CHW Loop Supply
Temperature
• One (1) Common Building CHW Loop Return
Temperature
Two (2) CHW Pumps to include:
• Pump Start/Stop
• Pump Status
• Pump VFD Speed
o Hot Water System [New Trane UC600 Controls]
■ Two (2) Boilers to include:
• Boiler Points Via Comm Card
• Boiler Enable/Disable
• Boiler Status
• Boiler Entering HW Temperature
• Boiler Leaving HW Temperature
• General Alarm
• HW Setpoint
• One (1) Common Building HW Supply Temperature
• One (1) Common Building HW Return Temperature
• Two (2) HW Pumps to include:
• Pump Start/Stop
• Pump Status
• Pump Speed
o Miscellaneous Central Plant Monitoring Points to Include:
• Outside Air Temperature / Humidity
Air Side System to Include:
o Single Zone Air Handier (SZ-AHU) [Replace Existing JCI FX16 w/ Trane
UC600]
• Eighteen (18) SZ-AHU to include control/monitor poinfs of:
• Fan Start/Stop
• Fan Status
• Cooling Command - CHW Valve
• Heating Command - HW Valve
• Discharge Air Temp
Mixed Air Temp
• CO2 Concentration (if applicable)
• Zone Temp
• Zone Temp Setpoint
• Safeties:
• SA Static Pressure High Limit (If applicable)
5622 Luce Street, Houston, TX 77087
PHONE -713.643.8336 • FAX- 713.583.6519
4,,,* Hunton
Services
• MA Freeze Thermostat Low Limit (if applicable)
• RA / SA Smoke Alarm (Smoke Detectors Existing)
BAS Services include:
o System Engineering
o Graphics & Programming
o Installation / As -built CAD Control drawings
o Startup / Programming of Controls
o Control Wiring Installation
o Owner Training
General:
o Perform start-up, test, alignments, of the newly installed equipment
o Provide "As -Built" mechanical drawings, stamped by a professional
engineer and owner's operation manuals upon completion
o Coordinate with the owner's water treatment company to ensure that
the initial system has been properly treated. Water treatment not
included (by others)
o City of Bryan permits are included in final price
o Owner to provide timely and adequate access for workers, sub-
contractors, and equipment.
o As we are re -purposing the existing electrical distribution system, a
shutdown of approximately one week in total will be required to perform
change -overs and final tie-ins.
o All work to be performed during normal business hours
• Exclusions:
o Taxes
o Overtime
o Expedited deliveries and or compressed schedules
o Water treatment
o Temporary cooling and or heating
o Fire / fire -smoke/ control dampers and smoke detectors, including
associated wiring, are not included unless otherwise detailed within
proposal
`Notes / Clarifications:
o Does not include anything not specifically detailed within this proposal.
o Proposed pricing is based on work being performed during normal
business hours.
o Control wiring will be run in plenum rated cable in concealed but
accessible areas. EMT conduit will be used in exposed areas.
o Control Submittals shall be delivered within 4-6 weeks after receipt of
purchase order.
o Pricing based on existing HVAC equipment being functional at time of
work and does not include service or repair of existing equipment.
o Proposal does not include day to day work with T&B or Third -Party
Commissioning Agent.
5622 Luce Street, Houston, TX 77087
PHONE -713.643.8336 • FAX- 713.583.66 19
Vol. d Pg. 1 �
4,10 Hunton
Services
Total price for labor and materials for above scope ......................................... $1,474,900.00
Paymentand Performance Bonds..........................................................................$ 26,491.00
Exclusions:
1. The price does not include safes tax unless specifically stated below. Taxes will be billed in addition at the
time of job completion unless Hunton Services Is furnished a Tax Exemption Certificate.
2. This quotation is based on straight time labor unless indicated otherwise.
3. Any additional work not covered by the scope of this proposal will require written authorization by the
customer before Hunton Services can proceed.
4. Water Treatment is not included.
5. Temporary Cooling is not included.
6. Building Automation or Controls are not included unless specified above.
7. All freight charges incurred by Hunton Services will be billed with a 15% surcharge.
8. This proposal is firm for thirty (30) days unless stated otherwise.
9. See 'Construction Terms and Conditions' for terms and conditions of sale.
Jose Duron
Business Development
5622 Luce St., Houston, TX 77087
Office: 713-643-8336
Mobile: (713)252-8065
Email: JDuron@huntongroup.com
A HLnton
V Services
High Performance Buildings for Life
The proposal and the terms and conditions contained herein are accepted
and Hunton Services is authorize ceed ith the work.
Customer:
By:
Title: C1
Date:
P.O. Number:
5622 Luce Street, Houston, TX 77087
PHONE -713.643.8336 • FAX- 713.583.6519
Vol.
S Fpg.
Hmton
Services
CONSTRUCTION
TERMS & CONDITIONS
Acceptance: A proposal made upon these terms is subject to acceptance within thirty days from
dote and the prices are subject to change without notice prior to acceptance by Customer. Any
rebate from CenlerPoint Energy has been accounted for In the price of this proposal: therefore,
Hunlon Services will retain any rebate funds. If your arder is an acceptance of a written proposal,
on a form provided by Hunton Services, without the addition of any other terns and conditions of
sale or any other modification, Ibis document shall be treated set* as on acknowledgment of such
order, subject to credg approval. II your order Is not such an acceptance, then this document is
Hunlon Services' offer, subject to credit approval. to provide the goods and/er Work solely in
accordancewilh the following leets and conditions of sale
Exclusions from Work: Hunton Services' obGgalion is limited to the Work as defined and does not
include any modifications to the Premises under the Americans with Disabilities Act or any other tow
or building codels).
Construction Procedures: Hunlon Servicesshall supervise and direct the Work using its best skill and
attention and have exclusive control over construction means, methods, techniques, sequences
and procedures.
Payment Tema: Customer shag pay Hunlon Services invoices wilhin net thirty (30) days of invoice
date. Hunlon Services may invoice Customer for all equipment or material furnished, whether
delivered to the installation site or to an offaile storage facllyand for oil work performed on-stle or
off-site. No retention shag be withheld from any payments except as exprossly agreed in wiffing by
Hunlon Services, in which case retention shall be reduced per the contract documents and
released no later than the date of substantial completion. 11 payment Is not received as required
hereby, Hunlon Services may suspend performance and the Urna.for completion shall be extended
for a reasonable period of time not less than the period of suspension. Customer shalt be Gable to
Hunlon Services foral reasonable shutdown, standby and start-rp costs as a result of the suspension.
All amounts outstanding 10 days beyond the due data are subject to a service charge not to
exceed 1.5% of the principal amount due or the maximum allowable legal interest rate, retroactive
to the due date. Customer shag pay all costs lindluding allomeys' fees) incurred by Hunton Services
In attempting to collect amounts due and otherwise enforcing these terms and conditions.
Time For Completion: Except to the extent otherwise expressly agreed in willing signed by an
authorized representative of Hunlon Services, all dales provided by Hunton Services or its
representatives for commencement. progress or completion are eslimales only. While Hunton
lerviees shag use commercially reasonable efforts to meal such estimated dates, Hunlon Services
shall not be responsible for any damages for Its failure to do so.
Access: Hunlon Services and Its contractors or subcontractors shall he provided access to the
Premises during regular business hours, at such other hours as may be requested by Hunton Services
and acceptable to the Premises' owner or tenant for the performance of the Work including
sufficient areas for staging, mobiEzatien, and storage. Hunters Services' access to correct any
emergency condition shag not be restricted.
Permits and Governmental Fees: Hunfan Services shall secure (svfth Customer's assistance) and pay
for balding and ofherpermits and governmental fees, licenses, and inspections necessary for proper
performance and completion of the Work, which are legally required when bids from Hunton
Services' subcontractors are received, negotiations thereon concluded, or the effective date of a
relevant Change Order, whichever is later. Customer is responsible for necessary approvals,
easements, assessments and charges for construction, use or occupancy of permanent structures
or for permanent changes to existing foeSlles. .
Utilities during Construction: Hunton Services shall be provided without charge all water, heat, and
uhlllios during performance of the Work
Concealed Or Unknown Conditions: In the performance of the Wark U Hunfan Services encounters
conditions of the Premises that are (1) subsurface or otherwise concealed physical conditions that
differ nsatedollI, from those indicated on drawings expressly incorporated herein or 11) unknown
physical conditions of an unusual nature that differmatedally from those conditions ordinenly found
to exist and generally recognized as inherent in construction activities of the type and character as
the Work Hunton Services shall nolity Customer of such conditions promptly, prior to slgnificantly
disturbing the same. If such conditions differ materially and cause an Increase In Hunton Services'
cost of, or time required for. performance of any pori of the Work Hunton Services shag be entitled
to, and Customer shall consent by Change Order to, an equitable adjustment in the Contract Price,
contract time, or both. Any loss contributed to, or aggravated by rust, mold, fungus, wet or dry rot
and any resulting is always excluded underthis contract however caused.
Asbestos and Hazardous Malerlah: Hunlon Services' Work and other services In connection with this
Agreement expressly excludes any Identification, abatement. cleanup, control, disposal, removal
or other work connected with asbestos, poly-chlorinafed biphenyl ("PCB"), or other hazardous
materials (hereinafter, collectively, 'Hazardous Materials"). Customer warrants and represents that,
except as set forth In a writing signed by Hunton Services, there ore no Hazardous Materials on the
Premises that will In any way affect Hunlon Services' Work and Customer has disclosed to Hunion
Services the existence and location of any Hazardous Materials In all areas within which Hunton
Services will be performing the Work Should Hunton Services become aware of or suspect the
presence of Hazardous Materials. Hunton Services may Immediately slop work in the affected area
and shall nolify Customer. Customer will be responsible for taking any and of action necessary to
correct the condition in accordance with oil applicable laws and regulations. Customer shall be
exclusively responsible for any claims,
including the payment thereof, arising out of orreloling to any Hazardous Materials ors or about the
Premises, not brought onto the Premises by Hunlon Services. Hunters Services shall be required to
resume performance of the Work In the affected area only in the absence of Hazardous Materials
or when the affected area has been tendered harmless. In no event shag Hunlon Services be
obligated to transport or handle Hazardous Material. to provide any notices to any governmental
agency, or to examine the Premises for the presence at Hazardous Materials.
Conditions Beyond Control Of Parties: If Hunton Services shall be unable to carry out any materiel
obligation under this Agreement due to events beyond its control, such as acts of God,
govemmental or judicial authority, Insurrect ons, dots, labor disputes, labor or material shortages.
Rues, or explosions, this Agreement shag at Huntan Services' election If) remoln In effect but Hunlon
Services' obfigofions shag be suspended until the uncontrollable event terminator, or (B) be
terminated upon len (10) days notice to Customer. In which everil Customer shag pay Hunton
Services for all parts of the Work furnished to the date of termination, Any loss consisting of, caused
by, contributed to, or aggravated by rust, mold, fungus, wet or dry rot. and any resulting loss in
always excluded under this contract, however caused.
Customer's Breach. Each of the following events orconditiom shag consfifute a breach by Customer
and shall give Hunton Services the right, without an election of remedies, to terminate this
Agreement by delivery of wrBfen notice declaring termination. upon which event Customershog be
liable to Hunfan Services for all Work furnished to date and agdamages sustained by Hunlon Services
Iineluding lost profit and overhead): (1) Any failure by Customer to pay amounts due more than
thirty 1301 days after the date of the invoice therefor, or (2) Any failure by Customer to perform or
comply with any material provision of this Agreement.
Indemnification: Hunlon Services and Customer shall indemnify, defend and hold each other
harmless from any and all claims, actions, costs. expenses, damages and liabilities, Including
reasonable attorneys' fees, resulting from death or bodily injury or damage to real or personal
property, to the extent caused by the negligence or misconduct of their respective employees or
other authorized agents In connection with their activities within the scope of thh Agreement.
However, neither.parly shag Indemnify the other against claims, damages, expenses or liabilities to
the extent attributable to the negligence or misconduct of the other party. It the parties are both at
fault, the obligation to Indemnify shall be proportional to fhok relative fault. The duty to Indemnify
will continuein full force and effect, notwithstanding the expiration or early termination hereof, with
respect to any claims based on facts or conditions that occurred prior to expiration or termination.
Notwilhstanding any contrary provision, neither party shall be gable to the other for any special.
Incidental, consequential or punitive damages.
Workmanship And Equipment Warranty: Hunton Services warrants that, tot a period of oneyear from
the date of substantial completion (the "Warranty Period"), Trane equipment installed hereunder
and Work p) shall be free from detects in material, manufacture. and workmanship and fl) shall
have the capacities and ratings set forth in Trano's catalogs and bulletin: substantial completion
shall be the eariierof the date that the Work is sufficiently complete so that Customercan utilize the
Work for its intended use or the date that Customer receives beneficial use of the Work. For Trane
equipment not installed by Hunlon Services, the Warranty Period is the fesserof 12 months from initial
start-up or 1B months from the date of shipment. If such defect is discovered within the Warranty
Period, Hunlon Services war correct the defect or furnish replacement equipment for, at its option,
pads therefor] and, It said equipment was Installed pursuant hereto, tabor associated with the
replacement of parts or equipment not conforming to this warranty. No Gabilly whatever shall
attach to Hunton Services until said equipment and Work have been paid for in fug and then said
Gablity shag be limited to Hunton Services' cod to correct the detective Work and/orlhe, purchase
price of the equipment shown to be defective. Hunlon Services' warronlles expressly exclude any
remedy for damage or defect caused by corrosion, erosion, or deterioration, abuse, modifications
or repairs not performed by Hunton Services, improper operation, or normal wear and tear under
normal usage. Hunlon Services shall not be obligated to pay for the cost of last refrigerant.
THE WARRANTY AND LIABILITY SET FORTH IN THE PRECEDING PARAGRAPH ARE IN LIEU OF ALL OTHER
WARRANTIES AND LIABILITIES, WHETHER IN CONTRACT OR IN NEGUGENCE. EXPRESS OR IMPLIED, IN
LAW OR IN FACT, INCLUDING IMPUED WARRANTIES OF MERCHA14TABIUTY AND FITNESS FOR A
PARTICULAR USE OR FITNESS FOR A PARTICULAR PURPOSE, IN NO EVENT SHALL HUNTON SERVICES BE
LIABLE FOR ANY INCIDENTAL. CONSEQUENTIAL, OR PUNITIVE DAMAGES,
Asslgnment; Customer may not assign, transfer, or convey this Agreement, or any pan hereof, or Us
right, title or Interest herein, without the written consent of Hunton Services. Subject to the foregoing.
Urb Agreement shall be binding upon and Inure to the benefit of Cuslomer'ssuccessors and assigns.
Complete Agreement: This Agreement shall constitute the entire Agreement between both parties
and this Agreement may not be amended, modified or terminated except by a writing signed by
the parties herelo. No documents shall be Incorporated hereln by reference except to the extent
Hunton Services is a signalory thereon.
Governing Laws: This shall be construed as an agreement In accordance with the laws of the Slate
of Texas. Texas licenses TACLA00929C. Regulated by The Texas Department of Licensing and
Registration, P.O. Box 12157, Austin, TX 78711. 1 -BOG aM.9202.
5622 Luce Street, Houston, TX 77087
PHONE -713.643.8336 e FAX- 713.583.6519
Chillers: Air & Water Cooled
• Routine maintenance/Coil cleaning
• Complete turnkey replacements
■ Vibration & oil analysis
■ Eddy current testing
■ Controls
■ Routine operations log
■ Annual stop inspection
■ Tube brushing
■ Major & minor repair work
Air Handling Units
■ Complete Refurbishment vs Replacement
■ Maintenance/Coil cleaning
• Alignment & vibration analysis
■ Annual stop inspection
• Drain line & P -trap maintenance
■ Major & minor repair work
■ Annual pressure wash
■ Complete turnkey retrofits
Air Distribution
■ Variable air volume (VAV) maintenance
■ All air handler types (AHU) R&M
■ Fan coil repair & maintenance
■ Laboratory fume hoods
■ Spot coolers
■ Complete turnkey retrofits
Plumbing
■ Pipe Fabrication and Installation
■ Water Efficiency Retrofits
■ Service and Repairs
■ Maintenance
■ Preventative Maintenance
■ Backflow Prevention
■ Boiler Maintenance
AV` Hrnton
Services
Cooling Towers
m'Routine maintenance
■ Major & minor repair work/cleaning
■ Annual stop inspection
■ Vibration analysis
■ Alignment
■ Controls
■ Complete turnkey retrofits
Building Automation Systems
■ Open protocol, Internet based systems
■ Connected buildings through fiber optics
■ Hunton Smart Services
■ Complete turnkey retrofits
■ Building automation systems R&M
■ Internet remote access
• Building control units (BCU)
■ Thermostats/sensors
■ Digital electronic/pneumatic
■ Software programming
• Variable frequency drives (VFD)
■ Retro -recommissioning
■ Energy management services
Rental Services
• Rental chillers
• Air conditioning units w/electric heat
■ Portable air conditioning units
■ Air handling units
■ Cooling towers
■ Diesel generators
■ Transformers, pumps, flexible duct & hose
■ Heaters, humidifiers & compressors
Refrigeration
■ Ice machines
■ Freezers/coolers - cafeterias & labs
OEM Benefits We coordinate with National Trane to
support you and your needs
> Firm and/or expedited delivery schedules
> Packaging with value added
services/rebates
> Issue(s) or problem resolution
> Technical assistance (factory direct)
Indoor Air Quality (IAQ)
■ Air filtration - filters & maintenance
■ Internal air duct inspection (robot)
■ Air duct cleaning & sanitation
■ Ultraviolet lighting
■ Photo -catalytic filtration
■ Dust collection & exhaust
Pumps and Valves
■ Routine maintenance
■ Chilled/condenser water valves
• Annual stop inspection
■ Major & minor repair work
■ Vibration analysis
■ Alignment
■ Controls
■ Complete turnkey retrofits
Fabrication/Modification
• Explosion proofing Class i, Division II
■ Weather proofing
■ Structural skids & protective coatings
■ Custom designed air handling systems
■ & pressurization
i Packaged central plants
■ Custom fabrication/modification
Industrial Plant Services
■ Unitary HVAC Comfort Cooring
■ Process Absorption Chillers
■ Process Ammonia Chillers
■ Process Centrifugal, Scroll and Screw Chillers
■ Compound and Cascade Systems
■ Multi -stage Centrifugal Systems (nominal
and low pressure)
■ Cooling Tower Repair
• Multi -stage Gas Compression
Full Set -vice Vrovicier
> Energy solutions achieves greater value
received yielding sustainable future value
> increased coordination and tighter control
through engineered systems integration
> Reduced operating costs
> Reduced downtime cost man hours spend by
owner in oversight
> Extensive amount of expertise, knowledge,
> Awareness of latest equipment and controls and experience; making Hunton Services a
upgrades/updates true full-service turnkey solutions and service
> OEM exclusive distributor and Trane provider
Warranty Service Provider
5622 Luce Street, Houston, TX 77087
PHONE -713.643.8336 9 FAX- 713.583.6519
Vol. . a08 Pg. as
THE TEXAS A&M UNIVERSITY SYSTEM
301 Tarrow Street, 2nd Floor
College Station, Texas 77840 EXHIBIT B
Minimum Prevailing Wage Rate
County: Brazos
CLASSIFICATION
RATE NOTES
Acoustic Ceiling Installer
14.66
Asbestos Abatement Worker
13.07
Carpenter
14.30
Concrete - Pour and Finish
14.75
Crane Operator
25.22
Driver
12.27
Drywall Installer
14.33
Electrician - Journeyman
20.27
Electrician - Apprentice
13.50
Elevator Mechanic - Journeyman
56.39
Elevator Mechanic - Apprentice
47.12
Fire Protection - Controls
18.86
Fire Protection - Pipefitter
18.84
Formwork Builder
14.03
Glazier
15.84
HVAC - Journeyman
HVAC - Apprentice
20.06
13.87
HVAC - Controls
15.14
Insulator
12.41
Ironworker
16.57
Laborer/Helper
11.31
Mason
16.92
Equipment Operator - Light
13.20
Equipment Operator - Heavy
16.18
Pairiter
12.50
Pipefitter - Journeyman
28,44
Pipefitter - Apprentice
15.90
Plasterer
14.81
Plumber- Journeyman
26.94
Plumber - Apprentice
16.35
Reinforcing Steel Worker
13.80
Roofer
13.80
Stone Mason
15.51
Terrazzo InstalIcr
11.64
Tile Setter
14.76
Waterproofer
14.26
Note: Listed minimum prevailing wage rote is the base hourly wage rate including fringes.
E of
Brazos County
Purchasing Department
ne �'
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
December 16, 2019
Mustang Rental Services
8206 W. SH 21
Bryan, TX 77807
Re: Renewal of Contract #20-095R, Heavy Equipment Rental, previously known as 19-105R and
18-109.
Brazos County appreciates the quality work your company has provided and would like to exercise the
renewal option for 20-095R, Heavy Equipment Rental, previously known as 19-IOSR and 18-109.
All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from
March 18, 2020 through March 17, 2021.
To accept the renewal option, please fill out the information and sign below. Return the signed
documents by email to lmaness@brazoscountytx.gov or fax to (979) 361-4293. Please then submit the
original signed documents and an updated Certificate of Insurance by mail or email to the address listed
above. Please return acceptance as soon as possible. If you have any questions, 1 may be reached at
(979) 361-4284.
,, I 4 I ,��P•
Contact Name: &N4OY1 ��-�'Il� 6Ze ^�`— Title: .
E -Mail: sel'i I2e�1'YIuS� �A t'b Y+ -r Telephone: �/ !o� s� ..oma y�F
MUSTANG RENTA�SEES
.
Mt ►or igna ure Date
B ZOS OUN DV
/a- 3/. 1
Duane Peters, County Judge Date
Bid # 20-095R
HEAVY MACHINERY RENTAL Previously known as 19-10SR and 18-109
March 18, 2020 through March 17, 2021
TYPE OF EQUIPMENT MUSTANG RENTAL SERVICES
HERC RENTALS
NUECES POWER EQUIPMENT
BACKHOEILOADER .93 HP - -
- - -
MAKEIMODEL Cat 42OF BACKHOE
JOHN DEERE 310J OR EQUAL
CASE S80 SN
1
MONTHLY $1,950.00
52,048.00
52,266,00
WEEKLY $650.00
$609.00
$898.00
GAILY $217.00
$244.00
$299.00
.SMALL CRAWLER TRACTOR WIS WAY
' BLADE, 64HP
2
MAKEIMODEL Cat D31K XL DROP
No Bid
No Bid
MONTHLY $2.250.00
WEEKLY - $750 00
DAILY $250.00
CRAWLER TYPE TRACTOR, 80HP
3
MAKEIMODEL Cat D3K XL DROP
No Bid
CASE 650
MONTHLY $2,260.00
54,702.00
WKLY 5750.00
EE
$1,567.00
DAILY $250.00
$623.00
CRAWLER TYPE TRACTOR, 140HP
-
4
MAKEIMODEL Cat DIN XL Cab Air
No Bid
LIEBHERR PR 724
MONTHLY $4,950.00
$9,405.00
WEEKLY $1,650.00
$3,135.00
DAILY $550.00
$1,04S.00
CRAWLER TYPE LOW GROUND PRESSURE
TRACTOR 140 HP
-
"
5
MAKEIMODEL Cat DIN LGP Cab A r
No BID
LIEBHERR PR716 LGP 125 HP
MONTHLY $8,300.00
$7,125.00
WEEY $2,100.00
KL
$2,375.00
DAILY $700.00
$793.00
DISC PLOWS -36 HINGE OFFSET
6
MAKEIMODEL Rome TRH .1630
No Bid
No Bid
MONTHLY $1,815.00
WEEKLY $605.00
DAILY $202.00
CRAWLER TYPE LOADER 1-112 YARD BUCKET
80 HP
7
MAKEIMODEL Cat 963 track loader
No Bid
No Bid
MONTHLY $7,515.00
WEEKLY sz50S.00
DAILY $835.00
WHEELED TYPE LOADER 1.112 YARD BUCKET
80 HP
8
MAKEIMODEL Cat 926m Wheel loader
No Bid
LIEBHERR L528 2.5 CU YD 125 HP
MONTHLY $3,060.00
$5,130.00
WEEKLY $1,020.00
$1,710.00
DAILY $340.00
$510.00
PNEUMATIC ROLLER 18 TONS, 9 WHEELS
9
MAKERSODEL Cat CW14
No Bid
HAMM GRW 18-10
MONTHLY $1,930.00
$3,175.00
WEEKLY - $643.00
$1,125.00
DAILY $214.00
5373.00
SOIL COMPACTOR, VIBRATORY, PADDED
DRUM, 25 TONS 84"
10
MAKE1410DEL Cat CP58
No Bid
HAMM 111 PAD
MONTHLY $3,335.00
$3,375.00
WEEKLY 51,112.00
$1,125.00
DAILY $370.00
$125.00
SOIL COMPACTOR, VIBRATORY, SMOOTH
DRUM, 25 TONS 84"
11
MAKEIMODEL Cat CS56
No Bid
HAMM 111 SMOOTH
MONTHLY $3,100.00
$3,195.00
WEEKLY $1,013.00
$1,065.00
DAILY $344.00
$355.00
ASPHALT RECYCLER, SOMAG MPH 100 OR
EQUIVALENT
12
MAKEIMODEL Cal RM30OR
Bid
WIRTGEN WR200XU
MONTHLY $13,995.00
$15,650,00
WEEKLY 54,665.00$7,500.00
$7,500.00
DAILY 57,555.00
PULVER MIXER
13
MANFJMODEL Cal RM300
No Bid
No Bid
MONTHLY $7,965.00
WEEKLY $2,655.00
GAILY 5885.00
i Irli1 �
1 I
TYPE OF EQUIPMENT
MUSTANG RENTAL SERVICES
HERC RENTALS
NUECES POWER EQUIPMENT
. -WATER TRUCK, 1,200 .2,00 GALLON
- CAPACITY
MAKEISIODEL
FORD FTbO WATER TRUCK
INTERNATIO1200 OR EQUAL
14
MONTHLY
$2.385.00
$2,756.00
$2,
No Bid
WEEKLY.
795.00
$1,103.00
DAILY
$265.00
$342.00
- MOTOR GRADER, 135 HP
'
MAKEfMODEL
Cat 120M
CASE 885220 HP
15
MONTHLY
$4,816.00
$8,265.00
WEEKLY
1,605.00
No Bid
$2,755.00
DAILY
$635.00
$918.00
EXCAVATOR, 26 TONS 1 318 YARD BUCKET
-
MAKEIMODEL
Cat 320E LRR
LIEBHERR R922
16
MONTHLY
$4,500.00
$6,070.00
WEEKLY
$1,500.00
No Bid
$2,024.00
DAILY
$500.00
$675.00
SELF-PROPELLED MECHANICAL BROOM
MAKE/MODEL
- BROCEBW260
BROCE CRT350 OR EQUAL
BROCE 4WI RC350
17
MONTHLY
- $1,510.00
$1,701.00
$2,351.00
WEEKLY
$503.00
$735.00
$784.00
DAILY
$168.00
$268.00
$261.00
T_AMPER,MAKE - BOMAG BT 58 VIBRATOR (OR-
EQUIV)
MAKEIMODEL
Mu180uip MTX70
18
MONTHLY
$270.00
WEEKLY
$90.00
No Bid
No Bid
DAILY
$30.00
CAT D61D (OR EQUM 140 HP CLEARING DOZER
-
WIRAKE
MAKE/MODEL
CAT DSK XL CAB AIR
19
MONTHLY
$6.810.00
WEEKLY
$2,270.00
No Bid
No Bid
DAILY
$755.00
RAMMAX TRENCH COMPACTOR WALK BEHIND
- - WIDTH 24133 - -
MAKEIMODEL
20
MONTHLY
$1,460.00
WEEKLY
$486.00
No Bid
No Bid
DAILY
- $162.00
RAMMAX REMOTE TRENCH COMPACTOR
WIDTH 24138
MAKEIMODEL
21
MONTHLY
- 1,460.00
$1,365.00
WEEKLY
_
$486.00
$473.00
No Bid
DAILY
$162.00
$168.00
AIR COMPRESSOR 185 CFM
22
MAKEIMODEL
SULLAIR DPQ 185
ATLASCOPCO 185CFM OR EQUAL
Domn 185
MONTHLY
$450.00
�ojbxu
'Noutil.111)
WEEKLY
$195.00
5Z89.110
SKID STEER LOADER (BOBCAT) MIN 58 HP, ,5
-
YD, (112 YD) G P BUCKET WITH TRACK NOT
-
-
WHEELS
'
23
MAKENODEL
CAT 259D CROP
TAKEUCHI 206-0050 SE STD OR EQUAL
CASE TR 310
MO
�11151u.uv
11,41135.00
3Z,ZZ3.00
15651.00
W41.111)
DAILY
$167.00
$226.00
$247.00
SKID STEER LOADER (BOBCAT) MIN 58 HP, .5
YD, 4112 YD) G P BUCKET WITH WHEELS NOT
TRACKS
24
�WMIJULL
GAT ZZO DROP
JOHN Ot:t:Kt: 3`18IJ ON EQUAL
CA R175
MONTHLY
$1,080.00
$1,045.00
1,496.00
WEEKLY
$360.00
$41540
$499.00
GAILY
$120.00
$173.00
$166.00
RUBBER TIRE LOADER WIHAMMERS,
_ LOADERSIHAMMER -10004 IE
-
25MAKEIMODEL
CAT 416E H90 HAMMER
CASE 580
MONTHLY
$3,556.00
$4,489.00
WEEKLY
$1,186.00
No Bid
$1,496.00
GAILY
$395.00
$499.00
LOW GROUND PRESSURE TRACTOR 80 HP,
-
-
- P.A.T. BLADE -17,8001
26
MAKEIMODEL
CAT DSK LGP DROP
CASE 650
MONTHLY
$3.150.00
$4,702.00
WEEKLY
$1,050.00
No Bid
$1,569.00
DAILY
$350.00
1
$522.00
i Irli1 �
1 I
"o1l Pg.-
TYPE OF EQUIPMENT
MUSTANG RENTAL SERVICES
HERC RENTALS
NUECES POWER EQUIPMENT
LOW GROUND PRESSURE TRACTOR, 90 HP, P.A.T.
-.
- BLDE-20,200!.
MAKEIMODEL
CAT D5K LGP DROP
27
MONTHLY
$3,750.00
No Bid
No Bid
WEEKLY
$1,250.00
DAILY
$417.00
-SPECIALTY EXCAVATOR LONG REACH -60'
-
- REACH, 48' 0" DEPTH
MAKEIMODEL
CAT 324 LONG REACH
LINK BELT CX250
28
MONTHLY
$8,460.00
$12,826.00
WEEKLY
$2,820.00
No Bid
$4,276.00
DAILY
$940.00 -
$1,426.00
- SPECIALTY EXCAVATORS W)THUMB
ATTACHMENT
-
MAKEIMODEL
320 EXCAVATOR W1 FIXED THUMB
LIESHERR R210
29
MONTHLY
$4,950.00
7,398.00
WEEKLY
$1,650.00
No Bid
$2,266.00
DAILY
$550.00
$736.00
PAVING BREAKERS, 90 LBS (AIR OPERATED)
-
MAKEIMODEL
SULLAIR t90
CP 1 US OR EQUAL
30
MONTHLY
$215,00
$236.00
WEEKLY
72.0
$0.
$100.00
No Bid
DAILY
$24.00
$37.00
REACH LIFT, 6000 N CAPACITY. -
-
MAKEIMODEL
CAT TL943
JCB $07 OR EQUAL
31
MONTHLY
$2,385.00
$2,048.00
WEEKLY
$795.00
$840.00
No Bid
DAILY
$265.00
$289.00
MINI EXCAVATOR 18 HP, 6' 10 DEPTH
32
MAKEtMODEL
CAT 302.7
JOHN DEERE 26G OR EQUAL
CASE OX17
MONTHLY
$1,140.00
$1,449.00
$1,496.00
WEEKLY
$380.00
$641.00
$499.00
DAILY
$127,00
$167.00
11166.00
MINI EXCAVATOR, 30 HP, 9' 11' DEPTH
-
33
MAKEIMODEL
Cat 303.5
BOBCAT 331 OR EQUAL
CASE CX31
MONTHLY
- $1,440.00
$1,496.00
$1,995.00
WEEKLY
$480.00
$671.00
$665.00
DAILY
$160.00
$188.00
$223.00
EXCAVATOR 39 TON, 270 HP
MAKEIMODEL
Cat 336
LIESHERR R924
34
MONTHLY
$8,235.00
$8,405.00
WEEKLY
$2,745.00
No Bid
$3,135.00
DAILY
$916.00
$1,045.00
SPECIALTY 24 TON EXCAVATOR WI50000
' HAMMER
-
-
35
MAKFJMODEL
CAT 320 W/ HAMMER
LIESHERR R210
MONTHLY
$11,990.00
$13,252.00
WEEKLY
$3,996.00 -
No Bid
$4.417.00
DAILY
$1,332.00
$1,472.00
CRAWLER DOZER, 200 HP, STRAIGHT W TILT
-
.. - BLADE
-
MAKEIMOOEL
CAT DST XL CAB AIR
LIESHERR PR736
36
MONTHLY
$7,776.00
$9,975.00
WEEKLY
$2,S90.00
No Bid
$3,325.00
DAILY
$862.00
$1,235.00
25 TON ARTICULATED OFF ROAD TRUCK 309 HP
MAKEIMODEL
CAT 725
311
MONTHLY
$7,895.00
WEEKLY
$2,630.00
No Bid
No Bid
DAILY
$877.00
- REACH
38
MAKEMODEL
CAT TL943 -
JCB 60942 OR EQUAL
PETTISORE 944
MONTHLY
$2,39S.00
$2,625.00
$3,420.00
WEEKLY
$795.00
$953.00
$1,140.00
DAILY
$265.00
$327.00
3390.00
MAN BUCKET (WORK BASKET) 49' X 48'
SUSPENDED WITH TOP COVER STANDARD MODEL
_
39
MAKEIMODEL
MONTHLY
WRKLY
No Bid
No Bid
No Bid
OAJLY
"o1l Pg.-
\l nt . pal. ab-
TYPE OF EQUIPMENT
MUSTANG RENTAL SERVICES
HERC RENTALS
NUECES POWER EQUIPMENT
-85 HP EXCAVATOR WITH 13' - ?-DIG DEPTH-
40
MAKEIMODEL
CAT 308 EXCAVATOR
KUBOTA KX0804113 OR EQUAL
No BW
MONTHLY $2,650.00 $3,526.00
WEEKLY $883.0 $1,345.00
DAILY $294.00 5525.00
70HP EXCAVATOR WITH 19'- 0" OIG DEPTH
_ -
41
MAKEIAIODEL
CAT 313 EXCAVATOR
JOHN DEERE 20ODLC OR EQUAL
No Bid
MONTHLY $3,340.00 $5,145.00
WEEKLY $1,113.00 -111.762.00
DAILY $371.0 $594.00
PORTABLE LIGHT PLANT 3GFT MAST WITH 4 EACH
1250 WATT BULBS
- -
42
MAKEIMOOEL
ALLMAND LIGHT TOWER
WACKER 5200018537 OR EQUAL
No Bid
MONTHLY $430.0 - $709.00
WEEKLY $143.00 $247.00
DAILY $48.00 $92.00
43
ATTACHMENTS FOR SKID STEER LOADER
7r ANGLE BLADE
8.
MONTHLY
WEEKLY
DAILY
$450.00
$150.0
$50.0
No Bid
No Bid
COLD PLANER
_• ..
-
.
b.
MONTHLY
WEEKLY
DAILY
Purchase Price of Bid
$1,530.00
$510.00 -
$170.0
5459,0
No Bid
$2,788.00
$926.00
$309.00
NO Bid
7r EXTREME DUTY ROOT GRAPPLE
BUCKETGRAPPLE BUCKET
-
0,
MONTHLY
WEEKLY
GAILY
$405.00
$135.00
$45.00
No Bid
No Bid
GRAPPLE FORKS
-
d.
MONTHLY
WEEKLY
DAILY
$405.00
$135.0
$45.00
No Bid
No Bid
HYDRAULICAUGER -
-
e.
MONTHLY
WEEKLY
DAILY
$1,035.00
$345.00
$115.00
v BIT
i
MONTHLY
-$90.00 -
$208.00
No Bid
WEEKLY $30.00 $71.00
DAILY $10.00 $24.0
9'BR ..
,
ii
MONTHLY
$90.00
$212.00
No Bid
WEEKLY $30.00 $72.00
DAILY 510.00 $26.00
1r81T
MONTHLY
$1B0.0
$212.00
No Bid
WEEKLY $60.00 $72.00
DAILY $20.00 _ $26.00
18' BIT
iv
MONTHLY
$180.00
$212.00
No BIO
WEEKLY _ $60100 $72.00
DAILY $20.00 $26.00
24' BIT .
-
v
MONTHLY
$270.00
$259.00
No Bid
WEEKLY $90.00 $88.00
MONTHLY $30.00 $30.00
1r AUGER EXTENSION -
- - -
- -
Vi
MONTHLY-
$45.00
$23.00
No Bid
WEEKLY $16.00 - $8.00
DAILY $5.00 $3.00
48'AUGER EXTENSION
-
-
Vii
MONTHLY
WEEKLY -
DAILY
$90.00 -
- " $30,00
$10.00
No Bid
No Bid
300 0 HYDRAULIC HAMMER ... . . _ .
-
..
-
..
.
f.
MONTHLY
$810.00
$950.00.
$2,137.00
WEEKLY
$270.00
$420.00
$712.00
DAILY
$90.00
5731.00
$238.00
HYDRAULIC TRENCHER -
-
9
MONTHLY
WEEKLY
DALLY
$810.00
$270.00
$90.00
No Bid
No Bid
LANDSCAPE TILLER"
h.
MONTHLY
WEEKLY
DAILY
$810.00
$270.0
590.00
No Bid
No Bid
84" MATERIAL HANDLING ARM
- -
MONTHLY
WEEKLY
DAILY
No Bid
No Bid
No Bid
\l nt . pal. ab-
VOi. .e rill a�_--
TYPE OF EQUIPMENT
MUSTANG RENTAL SERVICES
HERC RENTALS
NUECES POWER EQUIPMENT
88' MULTI-PURP. BUCKET'
-
MONTHLY
$450.00
$125.00
I.
No Bid
WEEKLY
$150.00
$43.00
DAILY
$50.00
$22.00
76M CAP. PALLET FORKS
MONTHLY
$90.00
$266.00
k
No Bid
WEEKLY
$30.00
$107.00
DAILY
$10.00
$42.00
Tr PICK-UP BROOM
MONTHLY
$900.00
$446.00
No Bid
WEEKLY
5300.00
$200.00
DAILY
$100.00
$100.00
STUMP GRINDER
MONTHLY
m.
No Bid
No Bid
No Bid
WEEKLY
DAILY
OTHER RENTAL EQUIPMENT NOT LISTED ON
44
BID WILL BE OFFERED TO THE COUNTY AT A
20%_
$0
6%
DISCOUNTED RATE
CHARGED PER LOADED MILE, LESS
THAN 100 HP $100.00 EACH WAY.
45
DELIVERY CHARGE
OVER 100 HP $150.00 EACH WAY.
$1.50 PER MILE
$4.58 PER MILE / ROUND TRIP MILE
Any equipment requiring a routed
permit $650.00 each way.
46
DELIVERY CAN BE COMPLETED IN APPROX.
1.2 DAYS
2 DAYS
2 DAYS
_ DAYS AFTER RECEIVING ORDER
47
COMPLETE ADDRESS OF NEAREST BRANCH
MUSTANG RENTAL SERVICE 8206IN SH21,
3737 AIRPORT BLVD, AUSTIN, TX 78722
7667 N. SAM HOUSTON PKWY E
OFFICE
BRYAN TX 77807
HUMBLE, TX 77396
48
NUMBER OF BILLABLE MILES FROM NEAREST
3 MILES
98 MILES
108 MILES
BRANCH TO BC ROAD & BRIDGE DEPT.
49
EMERGENCY CONACT INFO
BENTON SCHULZE IV (0)879-
775-7368097&251-2438 NICK
DANIEL CARTER $124723038
KEVIN SCHUETTE 7133764509
SHARPTON 0713416-6168
DAN BLADE 281300-0550
5D
NO, IF NOTIFIED BY 8:00 AM ON EACH DAY FO
NO
DO YOU CHARGE FOR "RAIN DAYS"? IF S0, WHAT
RAIN OUT.
DOCUMENTATION IS REQUIRED?
51
RESPONSE TIME IN CASE OF EMERGENCY
•5.2 HOURS
24 HOURS
3.8 HOURS
MUST SUPPLY- IF Here Rentals cannot
012 Bid an alternate: Wirtgen WR2o00
provide the equipment as requested,
Monthly: $12,SOO.00 Weekly:
here an provide the equipment
$5750.00 #15 Bid an alternate:
through a 3rd party and charge the
Norman 65E 114 HP Monthly: $5344.00
County a "re-rent fee". Month/week/a
weekly $1781.00 Daily: $594.00 #17 Bid
Sample ContractAdaUrod - Legal wIff ."d to
amp
proration. Day rate considered 24
an alternate: Broce#WL BW260
Exceptions to Na Bid
r"IM -
hours. Here rentals rate logic is day = 8
Monthly: $1852.00 Weekly: $617.00
hours week = 40 hours month =176
Daily: $ 209.00
hours. Pricing for single shift usage
*Rate not to exceed 2 time applicable
rate.
2nd Renewal of 3: Award to Mustang Rental with the exception of
terns: #39, #43 e, i and m, due tono bids
'
AP oyed Com Signer's Urt on this By of N 2019 by
hold n e position of
VOi. .e rill a�_--
ORACLE"
ORDERING DOCUMENT/EXHIBIT AMENDMENT TWO
Customer Name: Brazos County Oracle America, Inc.
Customer Address: 200 South Texas Avenue, Suite 352 500 Oracle Parkway
Bryan, TX 77806 Redwood Shores, CA 94065
ORACLE CONTRACT INFORMATION
This ordering document/exhibit amendment two amends the ordering document and/or exhibit(s) listed below and all
ordering document/exhibit amendments thereto (the "ordering document") between you and Oracle America, Inc.
("Oracle").
The ordering documentlexhibit is amended as follows:
A. AMENDMENT DETAILS
1. Ordering document: US -8236239
You and Oracle hereby agree to amend the ordering document as follows:
a. Section A. SERVICES — Delete the Services table in its entirety and replace it with the following:
Services':'.
Reference
Fees
Estimated
Expenses
Total.Fees and
Estimated Expenses*
Fixed Price Services
Exhibit 1
$3,075,000.00
$0.00
$3,075,000.00
Fixed Price Services
ODA 1
($345,000.00)
$0.00
($345,000.00)
Fixed Price Services
ODA 2
$93,000.00
$0.00
$93,000.00
Total
$2,823,000.00
$0.00
$2,823,000.00
2. Exhibit: Exhibit 1
You and Oracle hereby agree to amend the exhibit as follows:
a. Section 1. Description of Services and Deliverables., subsection A.1. — Add the following to the list of In Scope
Modules in the second column of the fourth (4`h) row (Oracle Human Capital Management Cloud ("HCM
Cloud")) of the Cloud Service/Product table:
"Absence Cloud, Benefits Cloud".
b. Section 1. Description of Services and Deliverables., subsection A.14.b. l . —Delete the subsection in its entirety
and replace it with the following:
"1. Intentionally left blank."
c. Section 1. Description of Services and Deliverables., subsection A.14.b.4. —Delete the subsection in its entirety
and replace it with the following:
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"4. Intentionally left blank."
d. Section 1. Description of Services and Deliverables., subsection A. 14.c.2. —Delete the subsection in its entirety
and replace it with the following:
"2. Updating the Communication Plan."
e. Section 1. Description of Services and Deliverables., subsection A.15.a.3_— Delete subsection a.3 in its entirety
and replace it with the following:
"3. Oracle will provide the following train -the -trainer services for the HCM and ERP functionality,
specifically for HCM Absence ESS and MSS, Time & Labor ESS and MSS, Recruiting Hiring Managers
and Help Desk, Expense reports and Purchase requisitions:
I. Creation of Train -the -Trainer Training Materials; and
II. Two (2) Train -the -Trainer Facilitation Workshops of up to two (2) person days each with up to twelve
(12) participants per session."
f. Section 1. Description of Services and Deliverables., subsection A. Services. —Append the following to the end
of the section as a new subsection:
"16. Mid -Year Balance Conversion:
Oracle will provide functional, technical, and project management support for your Mid -Year Balance
Conversion. Oracle will prepare the Mapping file and HDL templates. Oracle will perform initial loads
of the balance data You extract from Your legacy system into a test environment. Oracle will support
the test and will update mapping, templates, and loads as needed. Oracle will support the planning and
final conversion in Production."
g. Section I.B. Deliverables. — Delete the Deliverables table in its entirety and replace it with the following:
Phases
Defiverabic
Deliverable Description
Deliverable Acceptance Criterh?-�
Project Design
Kickoff Meeting
The Kickoff Meeting Presentation
Oracle will have provided:
Presentation
is a document related to the
One (1) electronic copy of
execution of the project kickoff. It
document detailed in the
will outline the project scope,
Deliverable Description Column
objectives, approach, schedule
to the left.
and organization.
Project Design
Project Management Plan
The Project Management Plan is
Oracle will have provided:
as document that defines the
One (1) electronic copy of a
governance approach for
document detailed in the
managing the project by
identifying how the project will be
Deliverable Description Column
planned, executed, controlled,
to the left.
monitored and reported on. This
will be constantly referred to as an
operating project guideline model
throughout the project lifecycle.
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Deliverable i
Phases
Deliverable
Project Design
Project Work Plan
The Project Work Plan (in
Oracle will have provided:
Microsoft Project format) is a
One (1) electronic copy of a
document that identifies the
document detailed in the
activities, tasks, the start and
Deliverable Description Column
estimated completion time for
to the left.
each task, dependencies and
resources.
Project Design
Technical Approach and
The Technical Approach and
Oracle will have provided:
Strategy Plan HCM and
Strategy Plan HCM and ERP is a
One (1) electronic copy of a
ERP
document that defines the strategy
document detailed in the
for addressing technical
Deliverable Description Column
requirements for the
to the left.
implementation for conversions
for HCM and ERP. The plan will
define the approach the team will
use to gather the data, integration
and security requirements.
Project Design
Technical Approach and
The Technical Approach and
Oracle will have provided:
Strategy Plan Interfaces
Strategy Plan Interfaces is a
One (1) electronic copy of a
document that defines the strategy
document detailed in the
for addressing technical
Deliverable Description Column
requirements for the
to the left.
implementation for GovSense
integrations. The plan will define
the approach the team will use to
gather the data, integration and
security requirements.
Project Design
Functional Design
The Functional Design Document
Oracle will have provided:
Document HCM Stream 1
HCM Stream 1 contains the
One (1) electronic copy of a
configuration information for the
document detailed in the
functionality that is in -scope for
Deliverable Description Column
the project for HCM Cloud Base,
to the left.
Absence Cloud, Benefits Cloud,
Time & Labor Cloud, Payroll
Cloud, Recruiting Cloud, Human
Resource Help Desk Cloud, and
Workforce Health & Safety
Cloud. This will be based on
standard functionality.
Project Design
Functional Design
The Functional Design Document
Oracle will have provided:
Document HCM Stream 2
HCM Stream 2 contains the
One (1) electronic copy of a
configuration information for the
document detailed in the
functionality that is in -scope for
Deliverable Description Column
the project for Learning Cloud,
to the left.
Performance Management Cloud,
Career Development Cloud,
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Deliverable
Deliverable Description
Deliverable Acceptance Criteria
Succession Planning and Talent
Review Cloud, and Workforce
Compensation Cloud. This will be
based on standard functionality.
Project Design
Functional Design
The Functional Design Document
Oracle will have provided:
Document ERP Stream 1
ERP Stream 1 contains the
One (1) electronic copy of a
configuration information for the
document detailed in the
functionality that is in -scope for
Deliverable Description Column
the project for Oracle Financials
to the left.
Cloud and Oracle Procurement
Cloud. This will be based on
standard functionality.
Project Design
Functional Design
The Functional Design Document
Oracle will have provided:
Document ERP Stream 2
ERP Stream 2 contains the
One (1) electronic copy of a
configuration information for the
document detailed in the
functionality that is in -scope for
Deliverable Description Column
the project for Oracle Project
to the left.
Portfolio Management Cloud and
EPM Cloud. This will be based on
standard functionality.
Project Design
Technical Design
The Technical Design Document.
Oracle will have provided:
Document HCM Stream 1
HCM Stream 1 contains the
One (1) electronic copy of a
.detailed technical specifications
document detailed in the
for custom data loads, integrations
Deliverable Description Column
and other extensions for HCM
to the left.
conversions and FastFonmulas.
Project Design
Technical Design
The Technical Design Document
Oracle will have provided:
Document ERP Stream 1
ERP Stream 1 contains the
detailed technical specifications
One (1) electronic copy of a
for custom data loads, integrations
document detailed in the
and other extensions for Oracle
Deliverable Description Column
Financials Cloud and Oracle
to the left.
Procurement Cloud Conversions
and GovSense integrations.
Project Design
Technical Design
The Technical Design Document
Oracle will have provided:
Document ERP Stream 2
ERP Stream 2 contains the
detailed technical specifications
One (1) electronic copy of a
for custom data loads, integrations
document detailed in the
and other extensions for Oracle
Deliverable Description Column
Project Portfolio Management
to the left.
Cloud conversions and PBCS
integrations.
Project Design
Validation Strategy and
The Validation Strategy and Plan
Oracle will have provided:
Plan
is a document that describes the
One (1) electronic copy of a
strategy for unit testing, end to
document detailed in the
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32)
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Phases
Deliverable
Deliverable Description
Deliverable
end testing, and User Acceptance
Deliverable Description Column
Testing ("UAT") of the system.
to the left.
Project Design
Stakeholder Assessment
The Stakeholder Assessment
Oracle will have provided:
Document
Document identifies the potential
One (1) electronic copy of a
impacts of the project on each
document detailed in the
stakeholder group and key
Deliverable Description Column
messages for communications.
to the left.
Project Design
Organizational Change
The Organizational Change
Oracle will have provided:
Impact Assessment
Document
Impact Assessment Document
identifies the impact of business
One (1) electronic copy of a
process and configuration
document detailed in the
decisions on the organization.
Deliverable Description Column
to the left.
Project Design
Communication Plan
The Communication Plan is a
Oracle will have provided:
document that describes the
overall approach to
One (1) electronic copy of a
communication for the project,
document detailed in the
including themes, key messages,
Deliverable Description Column
methods, process, roles and
to the left.
-responsibilities, effectiveness
measures, and the detailed plan
for communication events.
Project Design
End User Support Plan
The End User Support Plan is a
Oracle will have provided:
document that describes the
approaches to be used to support
One (1) electronic copy of a
end users, including self-service
document detailed in the
support solutions, processes, roles
Deliverable Description Column
and responsibilities, and
to the left.
milestones for key activities.
Project Design
Training Plan
The Training Plan is a document
Oracle will have provided:
that describes the curriculum,
training materials to be developed,
One (1) electronic copy of a
training development process, and
document detailed in the
the training development roles and
Deliverable Description Column
responsibilities.
to the left.
Configure
Configuration Validation
The Configuration Validation
Oracle will have provided:
Summary Report HCM
Summary Report HCM.Stream I
One (1) electronic copy of a
Stream 1
is a document that acknowledges
document detailed in the
the scope of configurations
Deliverable Description Column
completed and the process used to
to the left.
finalize the configuration
decisions, and identifies
significant potential impacts due
to major changes in expected
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Phases
DeliverabIc
Deliverable
functionality for HCM Cloud
Base, Absence Cloud, Benefits
Cloud, Time & Labor Cloud,
Payroll Cloud, Recruiting Cloud,
Human Resource Help Desk
Cloud, Workforce Health &
Safety Cloud.
Configure
Configuration Validation
The Configuration Validation
Oracle will have provided:
Summary Report HCM
Summary Report HCM Stream 2
One (1) electronic copy of a
Stream 2
is a document that acknowledges
document detailed in the
the scope of configurations
Deliverable Description Column
completed and the process used to
to the left.
finalize the configuration
decisions, and identifies
significant potential impacts due
to major changes in expected
functionality for Learning Cloud,
Performance Management Cloud,
Career Development Cloud,
Succession Planning and Talent
Review Cloud, and Workforce
Compensation Cloud.
Configure
Configuration Validation
The Configuration Validation
Oracle will have provided:
Summary Report ERP
Summary Report ERP Stream 1 is
One (1) electronic copy of a
Stream 1
a document that acknowledges the
document detailed in the
scope of configurations completed
Deliverable Description Column
and the process used to finalize
to the left.
the configuration decisions, and
identifies significant potential
impacts due to major changes in
expected functionality for Oracle
Financials Cloud and Oracle
Procurement Cloud.
Configure
Configuration Validation
The Configuration Validation
Oracle will have provided:
Summary Report ERP
Summary Report ERP Stream 2 is
One (1) electronic copy of a
Stream 2
a document that acknowledges the
document detailed in the
scope of configurations completed
Deliverable Description Column
and the process used to finalize
to the left.
the configuration decisions, and
identifies significant potential
impacts due to major changes in
expected functionality for Oracle
Project Portfolio Management
Cloud and EPM Cloud.
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Phases
Deliverable
Delkerable Description
Deliverable
Configure
Unit Tested Conversions
The Unit Tested Conversions and
Oracle will have provided:
and Integrations HCM
Interfaces HCM Stream 1
document provides test results of
One (1) electronic copy of a
Stream 1
the conversions and integrations
document detailed in the
for HCM conversions.
Deliverable Description Column
to the left.
Configure
Unit Tested Conversions
The Unit Tested Conversions and
Oracle will have provided:
and Integrations ERP
Interfaces ERP Stream 1
document provides test results of
One (1) electronic copy of a
Stream 1
the conversions and integrations
document detailed in the
for Oracle Financials Cloud and
Deliverable Description Column
Oracle Procurement Cloud
to the left
conversions, and GovSense
integrations.
Configure
Unit Tested Conversions
The Unit Tested Conversions and
Oracle will have provided:
and Integrations ERP
Stream 2
Interfaces ERP Stream 2
document provides test results of
One (1) electronic copy of a
the conversions and integrations
document detailed in the
for Oracle Project Portfolio
Deliverable Description Column
Management Cloud conversions
to the left
and PBCS integrations.
Configure
Cutover Plan HCM Stream
The Cutover Plan HCM Stream 1
Oracle will have provided:
1
is a document that identifies key.
One (1) electronic copy of a
cutover activities and tasks
document detailed in the
required for the move to
Deliverable Description Column
production following completion
to the left.
of user acceptance testing for
HCM Cloud Base, Absence
Cloud, Benefits Cloud, Time &
Labor Cloud, Payroll Cloud,
Recruiting Cloud, Human
Resource Help Desk Cloud,
Workforce Health & Safety
Cloud. This document identifies
key dependencies and
responsibilities for both you and
Oracle and provides an initial
schedule.
Configure
Cutover Plan HCM Stream
The Cutover Plan HCM Stream 2
Oracle will have provided:
2
is a document that identifies key
One (1) electronic copy of a
cutover activities and tasks
document detailed in the
required for the move to
Deliverable Description Column
production following completion
to the left.
of user acceptance testing for
Learning Cloud, Performance
Management Cloud, Career
Development Cloud, Succession
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Phases
Deliverable
Deliverable Description
Deliverable
Planning and Talent Review
Cloud, and Workforce
Compensation Cloud. This
document identifies key
dependencies and responsibilities
for both you and Oracle and
provides an initial schedule.
Configure
Cutover Plan ERP Stream 1
The Cutover Plan ERP Stream I is
Oracle will have provided:
a document that identifies key
One (1) electronic copy of a
cutover activities and tasks
document detailed in the
required for the move to
Deliverable Description Column
production following completion
to the left.
of user acceptance testing for
Oracle Financials Cloud and
Oracle Procurement Cloud. This
document identifies key
dependencies and responsibilities
for both you and Oracle and
provides an initial schedule.
Configure
Cutover Plan ERP Stream 2
The Cutover Plan ERP Stream 2 is
Oracle will have provided:
a document that identifies key
One (1) electronic copy of a
cutover activities and tasks .
document detailed in the
required for the move to
Deliverable Description Column
production following completion
to the left.
of user acceptance testing for
Oracle Project Portfolio
Management Cloud and EPM
Cloud. This document identifies
key dependencies and
responsibilities for both you and
Oracle and provides an initial
schedule.
Configure
Train the Trainer Training
The Train the Trainer Training
Oracle will have provided:
Materials HCM
Materials HCM are documents for
your trainers to build their skills
One (1) electronic copy of a
and abilities in delivering and
document detailed in the
facilitating in -classroom training
Deliverable Description Column
for HCM Absence ESS and MSS,
to the left.
Time & Labor ESS and MSS,
Recruiting Hiring Managers and
Help Desk
Configure
Train the Trainer Training
The Train the Trainer Training
Oracle will have provided:
Materials ERP
Materials ERP are documents for
One (1) electronic copy of a
your trainers to build their skills
document detailed in the
and abilities in delivering and
Deliverable Description Column
facilitating in -classroom training
to the left.
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Phases
Deliverable
I)eliverable Description
Deliverable Acceptance Criteria
for Expense reports and Purchase
requisitions.
Configure
Course Overviews
The Course Overviews are
Oracle will have provided:
presentations for each course that
describe specific business
One (1) electronic copy of a
processes, what is changing, how
document detailed in the
the change will impact the
Deliverable Description Column
audience and the critical
to the left.
application transactions.
Configure
Guided Learning Flows
The Guided Learning Flows are
Oracle will have provided:
recordings of transactions that
provide step-by-step process flow
Recordings as detailed in the
information and may include
Deliverable Description Column
policy, procedure, and other
to the left.
relevant process information.
Configure
Quick Reference Guides
The Quick Reference Guides are
Oracle will have provided:
documents that typically include
frequently -used information for
One (1) electronic copy of a
common transactions.
document detailed in the
Deliverable Description Column
to the left.
Validation
Validation Phase Activity
The Validation Phase Activity
Oracle will have provided:
Report HCM Stream 1
Report HCM Stream 1 is a
document that summarizes the
One (1) electronic copy of a
unit test results of the in -scope
document detailed in the
Configuration, Extension,
Deliverable Description Column
Modification, Localization, and
to the left.
Integration ("CEMLI")
development activities for HCM
Cloud Base, Absence Cloud,
Benefits Cloud, Time & Labor
Cloud, Payroll Cloud, Recruiting
Cloud, Human Resource Help
Desk Cloud, Workforce Health &
Safety Cloud. The report will
show the key scenarios tested
during unit testing, the detailed
steps to perform those tests and
the results of those tests.
Validation
Validation Phase Activity
The Validation Phase Activity
Oracle will have provided:
Report HCM Stream 2
Report HCM Stream 2 is a
One (1) electronic copy of a
document that summarizes the
document detailed in the
unit test results of the in -scope
Deliverable Description Column
CEMLI development activities for
to the left.
Learning Cloud, Performance
Management Cloud, Career
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CAS-OUM
Phases
I)ehverable
Deliverable Description
Defiverable Acceptance Criteria
Development Cloud, Succession
Planning and Talent Review
Cloud, and Workforce
Compensation Cloud. The report
will show the key scenarios tested
during unit testing, the detailed
steps to perform those tests and
the results of those tests.
Validation
Validation Phase Activity
The Validation Phase Activity
Oracle will have provided:
Report ERP Stream I
Report ERP Stream 1 is a
One (1) electronic copy of a
document that summarizes the
document detailed in the
unit test results of the in -scope
Deliverable Description Column
CEMLI development activities for
to the left.
Oracle Financials Cloud and
Oracle Procurement Cloud. The
report will show the key scenarios
tested during unit testing, the
detailed steps to perform those
tests and the results of those tests.
Validation
Validation Phase Activity
The Validation Phase Activity
Oracle will have provided:
Report ERP Stream 2
Report ERP Stream 2 is a
One (1) electronic copy of a
document that summarizesthe _
document detailed in the
unit test results of the in -scope
Deliverable Description Column
CEMLI development activities for
to the left.
Oracle Project Portfolio
Management Cloud and EPM
Cloud. The report will show the
key scenarios tested during unit
testing, the detailed steps to
perform those tests and the results
of those tests.
Validation
End -To -End Testing
The End -To -End Testing
Oracle will have provided:
Summary Report HCM
Stream 1
Summary Report HCM Stream 1
is a document detailing the End-
One (1) electronic copy of a
To -End Test Results, remediation
document detailed in the
of any identified deficiencies, and
Deliverable Description Column
agreed upon go forward steps
to the left.
based on acceptance criteria in the
PMP for HCM Cloud Base,
Absence Cloud, Benefits Cloud,
Time & Labor Cloud, Payroll
Cloud, Recruiting Cloud, Human
Resource Help Desk Cloud,
Workforce Health & Safety
Cloud.
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Validation
End -To -End Testing
The End -To -End Testing
Oracle will have provided:
Summary Report HCM
Summary Report HCM Stream 2
One (1) electronic copy of a
Stream 2
is a document detailing the End-
document detailed in the
To -End Test Results, remediation
Deliverable Description Column
of any identified deficiencies, and
to the left.
agreed upon go forward steps
based on acceptance criteria in the
PMP for Learning Cloud,
Performance Management Cloud,
Career Development Cloud,
Succession Planning and Talent
Review Cloud, and Workforce
Compensation Cloud
Validation
End -To -End Testing
The End -To -End Testing
Oracle will have provided:
Summary Report ERP
Summary Report ERP Stream 1 is
a document detailing the End -To-
One (1) electronic copy of a
Stream 1
End Test Results, remediation of
document detailed in the
any identified deficiencies, and
Deliverable Description Column
agreed upon go forward steps
to the left.
based on acceptance criteria in the
PMP for Oracle Financials Cloud
and Oracle Procurement Cloud.
Validation
End -To -End Testing
The End -To -End Testing
Oracle will have provided:
Summary Report ERP
Summary Report ERP Stream 2 is
One (1) electronic copy of a
Stream 2
a document detailing the End -To-
document detailed in the
End Test Results, remediation of
Deliverable Description Column
any identified deficiencies, and
to the left.
agreed upon go forward steps
based on acceptance criteria in the
PMP for Oracle Project Portfolio
Management Cloud and EPM
Cloud.
Transition
Train -the -Trainer
The Train -the -Trainer
Oracle will have provided:
Training/End-User Training
Completion Document
Training/End User Training
Completion Document HCM
One (1) electronic copy of a
HCM
provides a summary of the training
document detailed in the
provided by Oracle for HCM
Deliverable Description Column
Absence ESS and MSS, Time &
to the left.
Labor ESS and MSS, Recruiting
Hiring Managers and Help Desk.
Transition
Train -the -Trainer
The Train -the -Trainer
Oracle will have provided:
Training/End-User Training
Training/End User Training
One (1) electronic copy of a
Completion Document ERP
Completion Document ERPdocument
detailed in the
provides a summary of the training
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E
. Os Pg. L
Phases
Deliverable
Deliverable Description
provided by Oracle for Expense
Deliverable Description Column
reports and Purchase requisitions.
to the left.
Transition
Configured System in
The Configured System in
Oracle will have provided:
Production Document
Production Document HCM
Stream 1 provides the
One (1) electronic copy of a
HCM Stream 1
configuration from the test
document detailed in the
environment that has been
Deliverable Description Column
migrated to the production
to the left.
environment for HCM Cloud
Base, Absence Cloud, Benefits
Cloud, Time & Labor Cloud,
Payroll Cloud, Recruiting Cloud,
Human Resource Help Desk
Cloud, Workforce Health &
Safety Cloud. This document
includes a Production Readiness
checklist that is to be completed
by Oracle.
Transition
Configured System in
The Configured System in
Oracle will have provided:
Production Document
Production Document HCM
One (1) electronic copy of a
HCM Stream 2
Stream 2 provides the
document detailed in the
configuration from the test
Deliverable Description Column
environment that has been
to the left.
migrated to the production
environment for Learning Cloud,
Performance Management Cloud,
Career Development Cloud,
Succession Planning and Talent
Review Cloud, and Workforce
Compensation Cloud. This
document includes a Production
Readiness checklist that is to be
completed by Oracle.
Transition
Configured System in
The Configured System in
Oracle will have provided:
Production Document ERP
Production Document ERP Stream
Stream 1
1 provides the configuration from
One (1) electronic copy of a
the test environment that has been
document detailed in the
migrated to the production
Deliverable Description Column
environment for Oracle Financials
to the left.
Cloud and Oracle Procurement
Cloud. This document includes a
Production Readiness checklist
that is to be completed by Oracle.
Transition
Configured System in
The Configured System in
Oracle will have provided:
Production Document ERP
Production Document ERP Stream
Stream 2
2 provides the configuration from
One (1) electronic copy of a
document detailed in the
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. Os Pg. L
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Vol. ( QQ Pg.
Phases
Deliverable
Deliverible Description
Deliverable A�.ceptance Criteria
the test environment that has been
Deliverable Description Column
migrated to the production
to the left.
environment for Oracle Project
Portfolio Management Cloud and
EPM Cloud. This document
includes a Production Readiness
checklist that is to be completed
by Oracle.
UAT
Post Production Support
The Post Production Support
Oracle will have provided:
Completion Document
Completion Document HCM
Stream 1 is a document that
One (1) electronic copy of a
HCM Stream 1
outlines the high-level tasks that
document detailed in the
were performed during the
Deliverable Description Column
completion of post -production
to the left.
support for HCM Cloud Base,
Absence Cloud, Benefits Cloud,
Time & Labor Cloud, Payroll
Cloud, Recruiting Cloud, Human
Resource Help Desk Cloud,
Workforce Health & Safety
Cloud. To provide a smooth
support transition to your team,
this document will also include
details about the tickets opened
during the Post -Production
Support period, current status of
the open and resolved tickets,
update logs and any service
requests ("SRs") opened against
Oracle to resolve those tickets.
UAT
Post Production Support
The Post Production Support
Oracle will have provided:
Completion Document
Completion Document HCM
One (1) electronic copy of a
HCM Stream 2
Stream 2 is a document that
document detailed in the
outlines the high-level tasks that
Deliverable Description Column
were performed during the
to the left.
completion of post -production
support for Learning Cloud,
Performance Management Cloud,
Career Development Cloud,
Succession Planning and Talent
Review Cloud, and Workforce
Compensation Cloud. To provide
a smooth support transition to
your team, this document will also
include details about the tickets
opened during the Post -
Production Support period,
current status of the open and
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Deliverable i
Phases
I)efiverable
resolved tickets, update logs and
any SRs opened against Oracle to
resolve those tickets.
UAT
Post Production Support
The Post Production Support
Oracle will have provided:
Completion Document
ERP Stream 1
Completion Document ERP
Stream 1 is a document that
One (1) electronic copy of a
outlines the high-level tasks that
document detailed in the
were performed during the
Deliverable Description Column
completion of post -production
to the left.
support for Oracle Financials
Cloud and Oracle Procurement
Cloud. To provide a smooth
support transition to your team,
this document will also include
details about the tickets opened
during the Post -Production
Support period, current status of
the open and resolved tickets,
update logs and any SRs opened
against Oracle to resolve those
tickets.
UAT
Post Production Support
The Post Production Support
Oracle will have provided:
Completion Document
ERP Stream 2
Completion Document ERP
Stream 2 is a document that
One (1) electronic copy of a
outlines the high-level tasks that
document detailed in the
Deliverable Description Column
were performed during the
to the left.
completion of post -production
support for Oracle Project
Portfolio Management Cloud and
EPM Cloud. To provide a smooth
support transition to your team,
this document will also include
details about the tickets opened
during the Post -Production
Support period, current status of
the open and resolved tickets,
update logs and any SRs opened
against Oracle to resolve those
tickets.
Realization
Project Closure Report
The Project Closure Report is a
Oracle will have provided:
(Engagement Summary
document that summarizes key
One (1) electronic copy of a
Report)
findings, activities performed,
document detailed in the
lessons learned, recommendations,
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h. Section 2. Your Obligations and Project Assumptions., subsection A.4. Technical Obligations — Append the
following to the end of the section as a new subsection:
"k. Perform following actions for Mid -Year Balance Conversion:
1. Perform extracts from your legacy system;
2. Test the results and update extracts as needed; and
3. Plan and perform the final conversion in Production with Oracle."
L Section 2. Your Obligations and Project Assumptions., subsection A.6. PBCS and EPRCS Cloud Obligations -
Append the following to the end of the section as a new subsection:
"e. Be responsible for developing and delivering end user training." .. _ - _ _ _
Section 2. Your Obligations and Project Assumptions., subsection B.l.d. — Delete the first sentence in
assumption d. in its entirety and replace it with the following:
"The project timeline for all work streams is estimated to be thirteen (13) months, including one (1) month of
post -production support following payroll Go -live which is estimated to happen on 01 -APR -2020, and two (2)
weeks of post -production support following all other Go -live dates."
k. Section 4. Fees and Expenses, and Taxes., subsection A. — Delete the first sentence of the paragraph in its
entirety and replace it with the following:
"You agree to pay Oracle a fee of $2,823,000.00 for services and deliverables described in this exhibit."
1. Section 4. Fees and Expenses, and Taxes., subsection A. — Delete the Deliverable Fee table in its entirety and
replace it with the following:
In the following table, Month 1 is April, 2019.
MtrM .
' °Fee #` t
�Esttmafed
r•s
Timm
�f Delivebl
r � F rae
q� ,� ; JDeliverab,�e � ��t x�
1
Month 1
Kickoff Meeting Presentation $34,800.00
2
Month 3
Project Management Plan $34,800.00
3
Month 4
Project Work Plan $34,800.00
4
Month 6
Technical Approach and Strategy Plan HCM and ERP $63,483.00
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Fee # `
Estimated-
Tiinin
iverable
Deliverable ' Fee
5
Month 10
Technical Approach and Strategy Plan Interfaces $31,267.00
6
Month 4
Functional Design Document HCM Stream 1 $37,900.00
7
Monthl0
Functional Design Document HCM Stream 2 $9,475.00
8
Month 6
Functional Design Document ERP Stream 1 $37,900.00
9
Month 10
Functional Design Document ERP Stream 2 $9,475.00
10
Month 6
Technical Design Document HCM Stream 1 $42,638.00
11
Month 10
Technical Design Document ERP Stream 1 $42,637.00
12
Month 10
Technical Design Document ERP Stream 2 $9,475.00
13
Month 7
Configuration Validation Summary Report HCM Stream 1 $112,216.00
14
Month 10
Configuration Validation Summary Report HCM Stream 2 $28,054.00
IS
Month 8
Configuration Validation Summary Report ERP Stream 1 $112,215.00
16
Month 11
Configuration Validation Summary Report ERP Stream 2 $28,053.00
17
Month 7
Unit Tested Conversions and Integrations HCM Stream 1 $119,361.00
18
Month 11
Unit Tested Conversions and Integrations ERP Stream 1 $119,361.00
19
Month 11
Unit Tested Conversions and Integrations ERP Stream 2 $26,525.00
20
Month 10
Cutover Plan HCM Stream 1 $138,342.00
21
Month 10
Cutover Plan HCM Stream 2 $34,586.00
22
Month 12
Cutover Plan ERP Stream 1 $138,342.00
23
Month 12
Cutover Plan ERP Stream 2 $34,585.00
24
Month 11
Train the Trainer Training Materials HCM $85,072.00
25
Month 11
Train the Trainer Training Materials ERP $85,071.00
26
Month 5
Validation Phase Activity Report HCM Stream 1 $68,058.00
27
Month 10
Validation Phase Activity Report HCM Stream 2 $17,014.00
28
Month 8
Validation Phase Activity Report ERP Stream 1 $68,057.00
29
Month 11
Validation Phase Activity Report ERP Stream 2 $17,014.00
30
Month 8
End -To -End Testing Results Summary Report HCM Stream 1 $131,731.00
31
Month 11
End -To -End Testing Results Summary Report HCM Stream 2 $32,933.00
32
Month 10
End -To -End Testing Results Summary Report ERP Stream 1 $131,731.00
33
Month 11
End -To -End Testing Results Summary Report ERP Stream 2 $32,932.00
34
Month 11
Train -The -Trainer Training/End-User Training Completion $155,384.00
Document HCM
35
Month 12
Train -The -Trainer Training/End-User Training Completion $155,382.00
Document ERP
36
Month 12
Configured System in Production Document HCM Stream 1 $116,706.00
37
Month 12
Configured System in Production Document HCM Stream 2 $29,176.00
38
Month 12
Configured System in Production Document ERP Stream 1 $116,705.00
39
Month 12
Configured System in Production Document ERP Stream 2 $29,176.00
40
Month 13
Post -Production Support Completion Document HCM Stream $35,532.00
1
41
Month 13
Post -Production Support Completion Document HCM Stream $8,883.00
2
US -9052715-v010109-21 AUG2019-JEAGUILA-v5
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Feez#,
Estimat l
-�,
Tm
im
r a _
`Deliverable`
�Deliver`able -
Fee.
42
Month 13
Post -Production Support Completion Document ERP Stream 1
$35,531.00
43
Month 13
Post -Production Support Completion Document ERP Stream 2
$8,882.00
44
Month 13
Project Closure Report (Engagement Summary Report)
$88,740.00
45
Month 12
Mid -Year Balance Conversion Summary
$93,000.00
Succession
Up to three (3) incumbent /job succession plans
Total Fixed Fee
$2,823,000.00
in. Appendix A: ERP Cloud Data Conversions — Delete the Module table in its entirety and replace it with the
following:
4' Moiiule'
Data to Wonverted,
_'
Up to twenty-five (25) goals in the goal library
General Ledger History
Period to date journal entry transaction detail (Fiscal Year 2020
only)
General Ledger Budgetary
Current year Control amounts at the account or parent account
Control
level (Fiscal Year 2020)
Fixed Assets
Active only
Net Standard Purchase Orders
Open line balances only
Suppliers
Active only
n. Appendix E: HCM Configuration Details -Add the following rows to. the bottom of the Module table
included in Appendix E: HCM Configuration Details:
Performance
One (1) performance goal plans
Management
Up to twenty-five (25) goals in the goal library
Delivered approval rules via manager
One (1) eligibility profile using seeded parameters
One (1) performance template containing up to five (5) sections
Up to three (3) multi -rater questionnaire for participant feedback
One (1) person profile, up to five (5) content types
Up to two 2) model profiles (position and•'ob), up to five 5) content types
Career
Activate as delivered
Development
Succession
Up to three (3) incumbent /job succession plans
Planning
Up to three (3) talent pools
Talent Review
One (1) talent review template
Up to five (5) rating models
INTENTIONALLY LEFT BLANK
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B. ADDITIONAL TERMS
1. Order of Precedence.
In the event of any inconsistencies between the ordering document and this ordering document/exhibit amendment
one, this ordering document/exhibit amendment one shall take precedence.
2. Other.
Subject to the modifications herein, the ordering document and applicable exhibit(s) shall remain in full force and
effect.
'This quote is valid through 29 -FEB -2020 and shall become binding upon execution -by you and acceptance by Oracle.
;Brazos County Oracle America, Inc.
'Authorized Signature: l : "._ Authorized Signature:
-�4ame�b Name:
;Title: c.. Title:
:Signature Date: Signature Date:
'Ordering Document/Exhibit Amendment One Effective Date:
e{To be completed by Oracle)
i
US -9052715-v010109-21 AUG2019-JEAGUILA-v5
I
Vol. P9. 7
Page 18 of 18
1 212 6/2 01 9
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
.•
DEPARTMENT:
Road and Bridge NUMBER: CC2019 Final Plat Cottagewood
Subd
DATE OF COURT MEETING: 12/31/2019
ITEM:
Approval of the Final Plat of the Cottagewood Subdivision Block 1, Lot 1 and Block 2 Lot 1,
36.91 Acres; John H Jones League; A-26; City of College Station ETJ, Brazos County,
Texas. Site is located in Precinct 4
TO:
Commissioners Court
FROM:
Karen Tyler
DATE:
12/09/2019
FISCAL IMPACT:
False
BUDGETED:
False
DOLLAR AMOUNT
$0.00
NOTES/EXCEPTIONS:
Owner/Developer: Kenneth Neatherlin/Neathedin Family Ltd Partnership II
Engineer/Surveyor: Schultz Engineering LLC/Kerr Surveying LLC
ATTACHMENTS:
File Name
Descri t o To
2019-12- Plat Backup Material
09 Final Plat Cottagewood MYLARa f
Plat Application-pdf Application for Development Backup Material
RO
D,
Duane Pats ate
C-01MY Judge
https://brazos.novusagenda.com/agendaweb/CoverSheet.aspx?itemlD=20008 �� 1A
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Vol. ZL) Pg.
wowlywamij
021
COTTAGEWOOD SUBDIVISION
BLOCK 1, LOT 1 & BLOCK 2, LOT 1
3691 ACRES
lalaxlemvuulAm
aaAeCneTT'.rH••
alonAuaxraaa r m>arwnax
IOCI1Ln111401AH6i
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arotREF�ATDFLIGnox•lff A6El
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® •n.mr stir^rwi
PLAT APPLICATION
Brazos County Road & Bridge Office
2617 SH 21 West
Bryan, TX 77803
Telephone: (979) 822-2127
Fax: (979 775-0456
Email: plats0brazoscoun=.clov
PROPERTYSUBJECT •- •
APPLICATION DATE •: 08/01/2019 RESUBMITTAL: O YES a NO
PROJECT/ SUBDIVISION NAME: COttagewood Subdivision
PROJECT ADDRESS OR LOCATION: 5454 Raymond Stotzer Parkway & 5400 Raymond Stotzer Parkway
LEGAL DESCRIPTION: (R407222, TRACT 81.3, 18.454 ACRES) (R11985, TRACT 81, 18.434 ACRES)
IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS:
NUMBER OF LOTS: 2 TOTAL ACREAGE 36,91 ACRES
JURISDICTION: ❑ CITY LIMITS a College Station ETJ ❑ OUTSIDE ALL CITY LIMITS AND ETJs
In College Station ETJ
Notification of Application completeness will be given within 10 days of Application date. All Incomplete Applications will be rejected.
This Application shall expire five (5) years from the Application date of the project
IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES N NO
Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed
Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data
On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Floodplain
Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special
flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability an the part of Brazos County or any officer or
employee of Brazos County In the event flooding or flood damage does occur.
( WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? ❑ YES S NO R
vol. O$ Pg. b `
TYPE OF •
❑ MASTER PLAN
❑ SIMPLIFIED PLAT ❑ PRELIMINARY PLAN
S FINAL PLAT
❑ AMENDING PLAT ❑ REPLAY
IS ANY OF THE PROPERTY LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ❑ YES N NO
Acknowledgment: The flood hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed
Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data
On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Floodplain
Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not imply that Development outside the areas of special
flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability an the part of Brazos County or any officer or
employee of Brazos County In the event flooding or flood damage does occur.
( WILL ANY CONSTRUCTION OCCUR IN TxDOT RIGHT-OF-WAYS? ❑ YES S NO R
vol. O$ Pg. b `
: , '. . I
.pPIJ5 INFORMAnbi
FIRM NAME: Neatherfin Family Limited Partnership 11
CONTACT: Kenneth Neatherlin
ADDRESS: P.O. Box 1729
CITY. Navasota STATE TX ZIP: 77868
PHONE: 979-324-7849 FAX:
EMAIL, kenneth@gogroundforce.com
PRbkiTY—
'UkEkl
FIRM NAME: Neathedin Family Limited Partnership 11
CONTACT: Kenneth Neatherlin
ADDRESS: P.O. Box 1729
CITY. Navasota I STATE: TX --ZIP: 77868
PHONE: 979-324-7849 FAX
EMAIL: kenneth@gogroundforce.com
ENOiNilik INFORMATION
FIRM NAME: Schultz Engineering, LLC
CONTACT:Joe Schultz
ADDRESS: 911 Southwest Parkway East
CITY. College Station STATE: TX ZIP:77840
PHONE: 979-764-3900 FAX
EMAIL: ang@schultzeng.com
SURVEYORINFORMATION
FIRM NAME: Kerr Surveying, Inc
CONTACT: Brad Kerr
ADDRESS: 409 N. Texas Ave.
CITY: Bryan STATE: TX ZIP: 77803
PHONE: 979-268-3195 FAX
EMAIL: brad@kerrsurveying.net
777-
QTHER 7
.77
FIRM NAME.
CONTACT:
CITY. STATE: ZIP:
PHONE: FAX
EMAIL:
PROPERTY OWNER CONSENT I AGENT AUTHORIZATION
Vol. , 2)UB — Pg. �(
•APPL1CAiV1�INFORMATiON. -. .. - .. .. .. �� '. ,
FIRM NAME: Kenneth Neatherlin
CONTACT: Kenneth Neatherlin
ADDRESS: PO Box 1729
CITY: Navasota STATE: TX ZIP: 77868
PHONE: 979-324-7649 FAX:
EMAIL: kenneth@gogroundforce.com
PROPER71f•OWNERlNFORMATION :.' ' • - -
FIRM NAME: Kenneth Neatherlin
CONTACT: Kenneth Neatherlin
ADDRESS: PO BOX 1729
CITY. -Navasota STATE: TX ZIP:77868
PHONE: 979-324-7849 FAX:
EMAIL: kenneth@gogroundforce.com
ENGIIVE6R`INFOR811ATION �' . � - - . • . '
FIRM NAME: Schultz Engineering, LLC
CONTACT -Joe Schultz
ADDRESS: 911- Southwest Parkway East
CITY: College Station STATE: TX ZIP:77840
PHONE: 979-764-3900 FAX:
EMAIL eng@schultzeng.com
SURVE1f�R,INFORMATION • .. .. � � .. - • . , . - - -
FIRM NAME: Kerr Surveying, Inc
CONTACT: Brad Kerr
ADDREss:409 N Texas Ave.
CITY: Bryan STATE: TX zIP:77803
PHONE, 979-268-3195 FAX:
EMAIL: brad@kerrsurveying.net
F
NAME:
ACT:
ESS.
CRY: STATE: ZIP:
PHONE:
EMAIL
PROPERTY OWNER CONSENT ! AGENT AUTHORIZATION
Vol:_30 6 pg.
By my signature. I hereby affirm that I am the property owner of record, or If the Applicant is an organization or business entity, that authorization
has been granted to represent the r, organization or business in this Application. I eettUy that ft preceding information Is complete and
acarate, and It Is underst gree to the DevelopmerMbdivlsion of this property.
SIGNAJ�PRIRINTED
NAME: „
ATE
SIGNATURE
NTED:I_
DATE:
By signing Mas form, the owner of the property authorhm &sacs County to begin proceedings In ecoordance YM Mre process for this type of
Appleation Indicated on page one of Mas Application. The owner further aduwMedges nut submission of an Application does not In any vvay obtigate
the County to approve the Application and Mat although County staff may make certain reconawndations regarding this Application, ft
Commissloner's Court may pat follow that recorn - ndetlan and may make a final decision that does not cordomtto the stars recommendation. ..
Application Check List.
Copies of finished plat with corrections (if any):
IN Three (3) hard copies to Brazos County
M One (1) .pdf copy to Brazos County
s One (1) .dwg copy to Brazos County
s One (1) hard copy to Brazos County Health District
s One (1) hard copy to Brazos County 911
11 One (1) hard copy to local Water District or Company
Letters of approval (to be sent by the approving institution directly to Brazos County Engineering):
e Letter from Brazos County Health District -For On-site sewage evaluation.
e Letter from Brazos County 911 -For Road names.
e Letter from Water District or Company. - Stating water availability, etc.
If property is within an Extraterritorial Jurisdiction (ETJ) of a City:
S Approval notification from appropriate City.
Applicant attests that they have signed this Application in the capacity designated, if any, and further attests
that they have read document and the statement contained herein and any attached are true and factual. All
Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that
this Application is not finished or dated until all documents listed above are filed at the Brazos County
Engineering Office and all applicable blanks are filled in the Application above.
VC4. -. ��
SIMPLIFIED FINAL PLAT REQUIREMENTS
Every Simplified Plat shall include all of the following:
❑ Title Block with the following information:
❑ Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and
surveyor.
❑ Proposed name of Subdivision. (Subdivision name & Street names will be approved through
the Brazos County 911.) (Re plats need to retain original Subdivision name.)
❑ Date of preparation. (Include the date of any revisions on the plat.)
❑ Engineer's scale in feet.
❑ Total area intended to be developed.
❑ Proposed number of Lots to be developed.
❑ Re -plat or Amending Plat, existing Lot and Block description or Abstract name and number.
❑ North arrow.
❑ Drawn on 24" x 36" sheet to scale of 100 -feet per inch or larger.
❑ Subdivision boundary indicated by heavy lines. Boundary must include all of Parent Tract.
❑ All horizontal control and vertical elevations depicted on the plat shall be tied to NAD83 and NAVD
1988 Datum.
❑ A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in
detail to identify the location of the proposed plat.
❑ All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number,
and existing use.
❑ All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the
face of the plat drawing.
❑ County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district
boundaries and Subdivision section and/or phase boundaries.
❑ Road names and Right -of -Way width for all Roads. (Existing and proposed)
❑ All existing and proposed plat boundary lines, phase/section lines, and Lot lines with bearings and
dimensions.
❑ Utility Services. (Water, wastewater, electrical, natural gas, cable, phone, etc.)
❑ Pipelines: label company with volume and page.
❑ All certification language as found In Appendix C.
❑ Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements
and rights-of-way shall be accomplished free of liens. The dedication shall be accompanied by the
Certificate of•Ownership and Dedication language found In Appendix C. The Owner's and any lien
holder's dedication, and restrictions if any duly acknowledged in the manner required for
acknowledgement of deeds, shall also be provided.
❑ All proposed Easements and existing Easements of record that have a designated route shall be
shown on the plat with bearings and dimensions. The Owner shall be responsible for coordinating
with all Utility Providers the location of all utility Easements that are shown on the Final Plat.
❑ Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within
an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plat note.
❑ Metes; and bounds description of the property to be subdividecl shall be certified by a Registered
Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and
Vol. pg. sq
distances to a corner of the original land grant survey of which the Subdivision is a part, according
to the best available data. (Shown on drawing; not separate description)
❑ All Subdivision external corners, angle points, points of curvature and points of tangency shall be
set by a Registered Professional Land Surveyor (RPLS) before the plat is recorded and shall be a
TxDOT "Light Duty Setting" monument with an aluminum or bronze disk as specified in Appendix C
of the TxDOT Survey Manual of April 2011. Alternately, Bernsten® Standard Aluminum Base
monument (or equivalent as approved by the County Engineer) embedded and backfilled with
compacted sand may be used. All Daughter Lots, Blocks and rights-of-way within the Subdivision
shall be fully monumented in compliance with the Texas Board of Professional Land Surveying Act
and the Board Rules set by a Registered Professional Land Surveyor (RPLS) before the plat is
recorded.
❑ Primary control points or descriptions and ties to such control points, to which, tater, all dimensions,
angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with
respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a
part. All boundaries shall be tied to a County control monument.
❑ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the
Owner's dedication.
❑ The On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District.
❑ The location, zone classification and panel Effective Date of the 100 -Year Floodplain as identified
on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal
Emergency Management Agency (FEMA).
❑ If there are any areas within the plat that include a FEMA -mapped Floodplain with a Zone A
classification, or if there exists within or adjacent to the plat any water courses whose upstream
drainage basin is larger than 64 acres, the plat shall also show the extent of the 100 -Year
Floodplain as determined by an engineering study under the seal of a Registered Professional
Engineer. This study shall be sufficient in scope to determine and establish a BFE for all points
within the plat.
❑ BFE's shall be shown for all points within the plat, as determined by the results of an engineering
study. For plats where a FEMA -mapped Floodplain with a Zone AE classification exists within the
plat, the BFE established by the accompanying FEMA- published flood study may be substituted for
the engineering study.
❑ A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot
within the plat. This minimum FFE shall be twelve (12) inches higher than the highest spot
elevation that is located within five (5) feet outside the perimeter of the Building, or two -feet above
the BFE, whichever is higher.
❑ If any areas within the plat include a 100 -Year Floodplain (as determined by the results of an
engineering study or as established by FEMA), a benchmark shall be established by the Owner
within or immediately adjacent to the boundary of the plat. The location, description and elevation
of the benchmark are required to be identified on the face of the plat. The elevation of this
benchmark shall utilize the same vertical datum as that used in the engineering study to determine
the FFE.
❑ A separate drawing containing both existing and proposed topographic information at 2 -FT contour
intervals along with the plat boundaries, Easement locations (existing & proposed), and culverts
(existing & proposed).
❑ The certification language as found in Appendix C for both the Commissioner's Court approval and
the County Clerk's filing certificate shall be located on the face of the plat. These signatures shall
be obtained after approval by the Brazos County Commissioner's Court.
❑ If any Lot within the plat will be served by a well or an On-site Sewage Facility (OSSF), a letter
must be provided by the Brazos County Health District stating they have examined the plat and that
it is in compliance with the Brazos County On-site Sewage Facility (OSSF) Regulations,
Construction Standards for On-site Sewage Facility (OSSF) Regulations as published by the Texas
Commission on Environmental Quality (TCEQ). This letter must be signed by a representative of
the District prior to Final Plat approval.
Vol.�a8 Pg. �5
❑ If the plat contains a water well site, there shall be a depiction of the TCEO separation
requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41.
❑ If rural route mailboxes are proposed, the plat note as found in Appendix G.2 for placement of such
mailboxes shall be shown on the face of the plat.
❑ If any areas of the plat are located outside of all incorporated areas, the plat note as found In
Appendix G.1 regarding the requirement to obtain a unique Development Permit from the Brazos
County Floodplain Administrator prior to locating or altering a structure or land shall be placed on
the plat.
❑ It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not
duplicated. Subdivisions with different sections are considered unique. The Owner shall check with
the County Clerk's records for verification.
❑ Driveway culverts for all Lots shall be designed by a Licensed Professional Engineer.
❑ If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT)
controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are
required to be submitted with the Preliminary Plan stating that the general entrance or driveway
configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required
prior to approval of Final Plat.
❑ The diameter and length for each driveway culvert shall be shown on a table on the plat. This
information shall also be. placed in the deed restrictions for the Lots in the Subdivision.
❑ The Owner shall provide a letter of serviceability from an entity or entities providing water service
or a letter stating that no service is available within 300 feet of the Subdivision and certifying that
the Lots are suitable for private wells.
❑ Any Improvements proposed within the Right -of -Way including, but not limited to, irrigation,
landscaping, sidewalks, Subdivision identification signs, etc. shall be maintained in accordance
with an executed license agreement between the County and the Owner.
❑ This check fist along with the required copies of the plat shall be submitted to the County Engineer
for approval.
❑ Location and size of all existing and proposed subsurface and surface water drainage facilities,
including water bodies on or immediately adjacent to the subject property and detention basins, if
needed.
❑ All existing and proposed watercourses or manmade drainage channels shall be located within a
Common Area to be maintained by Owner.
MASTER PLAN / PRELIMINARY PLAN REQUIREMENTS
Every Master Plan / Preliminary Plan shall include all of the following:
N Title Block with the following information:
e Name, address, telephone and email address of Subdivider, recorded Owner, Engineer and
surveyor.
S Proposed name of Subdivision. (Subdivision name & Street names will be approved through
the Brazos County 911.)
e Date of preparation. (Include the date of any revisions on the plan.)
X Engineer's scale in feet.
X Total area intended to be developed.
S Proposed number of Lots to be developed.
S Abstract name and number.
N The Preliminary Plan shall carry the legend "PRELIMINARY PLAN FOR REVIEW PURPOSES
ONLY".
H North arrow.
N Drawn on 24" x 36" sheet to scale of 100 -feet per inch or larger.
R Subdivision boundary indicated by heavy lines. Boundary must Include all of Parent Tract.
e All horizontal control _and vertical elevations depicted on the plan shall be tied to NAD83 and NAVD 1988
Datum.
e A vicinity map, drawn at a scale appropriate to show all nearby major Roadways and sufficient in
detail to identify the location of the proposed plan.
R All adjacent property Owner's names, deed record, or Subdivision name, Block and Lot number,
and existing use.
e All parcels within the boundary of the Subdivision shall have a Block and Lot number shown on the
face of the plan drawing.
N County boundaries, City limits, Extraterritorial Jurisdiction (ETJ) boundaries, school district
boundaries and Subdivision section and/or phase boundaries.
e Road names and Road designation (whether the Road will be public or privately owned), pavement
width and Right -of -Way width for all proposed Roads within and all existing Roads abutting the
plan. (Proposed and existing)
X All existing and proposed plan boundary lines, phaselsection lines, and Lot lines with bearings and
dimensions.
111 Utility Services. (Water, wastewater, electrical, natural gas, cable,, phone, etc.) (Existing and
proposed.)
❑ Pipelines: label company with volume and page.
e The Preliminary Plan (including the entire Parent Tract if only a portion of that tract is to be
subdivided) shall be shown on a single sheet, regardless of Its acreage. The Preliminary Plan may
also be shown on multiple sheets if necessary to show all detail and required information as
required by this section.
X Size, in acres, of all Daughter Tracts.
S Centerline tangent lengths and curve data for all proposed Roads.
S Easements and rights-of-way shall be dedicated to the public. The dedication of all Easements
and rights-of-way shall be accomplished free of liens.
Vol. `8 Pg. __
S All proposed Easements and existing Easements of record that have a designated route shall be
shown on the plan with bearings and dimensions. The Owner shall be responsible for coordinating
with all Utility Providers the location of all utility Easements that are shown on the Final Plat.
S Building Setback Lines for each proposed Lot as defined herein. For Subdivisions located within
an Extraterritorial Jurisdiction (ETJ), this may be shown on the drawing or included as a plan note.
S Metes and bounds description of the property to be subdivided shall be certified by a Registered
Professional Land Surveyor (RPLS), describing a beginning point and reciting bearings and
distances to a corner of the original land grant survey of which the Subdivision is a part, according
to the best available data. (Shown on drawing; not separate description)
N Primary control points or descriptions and ties to such control points, to which, later, all dimensions,
angles, bearings, Block numbers, and similar data shall be referred. The plat shall be located with
respect to a corner of the surveyor tract, or an original corner of the original survey of which it is a
part. All boundaries shall be tied to a County control monument.
S The plat note regarding Owner's responsibilities as found in Appendix G.4, if not contained in the
Owner's dedication.
N The On-site Sewage Facility (OSSF) setback as required by the Brazos County Health District.
e The location, zone classification and panel Effective Date of the 100 -Year Floodplain as identified
on the most current Brazos County Flood Insurance Rate Map (FIRM), published by the Federal -
Emergency Management Agency (FEMA).
S If there are any areas within the plat that include a FEMA -mapped Floodplain with a Zone A
classification, or if there exists within or adjacent to the plat any water courses whose upstream
drainage basin is larger than 64 acres, the plat shall also show the extent of the 100 -Year
Floodplain as determined by an engineering study under the seal of a Registered Professional
Engineer. This study shall be sufficient in scope to determine and establish a BFE for all -points
within the plat.
S BFE's shall be shown for all points within the plat, as determined by the results of an engineering
study. For plats where a FEMA -mapped Floodplain with a Zone AE classification exists within the
plat, the BFE established by the accompanying FEMA- published flood study may be substituted for
the engineering study.
e A minimum lowest finished floor elevation (FFE) for Buildings shall be established for each Lot
within the plat. This minimum FFE shall be 12 -inches higher than the highest spot elevation that is
located within five feet outside the perimeter of the Building, or two -feet above the BFE, whichever
is higher.
S If any areas within the plat include a 100 -Year Floodplain (as determined by the results of an
engineering study or as established by FEMA), a benchmark shall be established by the Owner
within or immediately adjacent to the boundary of the plat. The location, -description and elevation
of the benchmark are required to be identified on the face of the plat. The elevation of this
benchmark shall utilize the same vertical datum as that used in the engineering study to determine
the FFE.
19 A drawing containing both existing and proposed topographic information at 2 -FT contour intervals
along with the plat boundaries, Easement locations (existing & proposed), and culverts (existing &
proposed).
S If the plat contains a water well site, there shall be a depiction of the TCEQ separation
requirements per Title 30, Part 1, Chapter 290, Subchapter D Rule §290.41.
S It is the responsibility of the Owner to assure that the proposed name of the Subdivision is not
duplicated. Subdivisions with different sections are considered unique. The Owner shall check with
the County Clerk's records for verification.
e The Owner shall provide a letter of serviceability from an entity or entities providing water service
or a letter stating that no service is available within 300 feet of the Subdivision and certifying that
the Lots are suitable for private wells.
Vol.
_� pg. Sid
e If entrances or driveways are proposed fronting Texas Department of Transportation (TxDOT)
controlled highways, farm -to -market Roads, or others, copies of correspondence with TxDOT are
required to be submitted with the Preliminary Plan stating that the general entrance or driveway
configuration is within TxDOT's guidelines. Formal approval of the layout from TxDOT is required
prior to approval of Final Plat.
e For Road widening and drainage purposes the Owner shall dedicate the Right -of -Way. In the case
of drainage that is provided for the Lots, it shall be located outside of the Right -of -Way in a private
drainage Easement. In the case of drainage that is provided for the Roadway, it shall be located
within the Right -of -Way.
S Indicate the centerline length of each Road in the proposed Subdivision and its design speed.
M If the Roads within the Subdivision will be privately maintained, include the appropriate note(s) per
the requirements of Article 8 of these Regulations.
e Locations of existing and proposed private alleys.
S Locations of existing and proposed public areas.
S Locations of other public Improvements, including but not limited to parks, schools and other public
facilities.
C The location of proposed cluster mailboxes, as required.
M All proposed Off-site Easements for infrastructure construction must be shown on the Preliminary
Plan.
!y Proposed phasing. Each phase must be able to stand alone to meet requirements of these
Regulations.
e Location and size of all existing and proposed subsurface and surface water drainage facilities,
including water bodies on or immediately adjacent to the subject property and detention basins, if
needed.
S If the proposed Preliminary Plan is to be a Private Subdivision (containing privately maintained
Roads), the title of the plan shall contain the phrase, "A Private Subdivision". Refer to Article 8 for
additional requirements.
M This check list along with the required copies of the plan shall be submitted to the County Engineer
for approval.
N Include a description of contributing drainage to the proposed Subdivision. The submittal shall
include the area, slope and type of Development in the contributing area.
M Drainage narrative In compliance with the BCEDG.
e Clearly indicate the method of sanitary sewage treatment and/or disposal such as, but not limited
to, municipal sewer service, private sewage disposal system and On-site sewage facilities
including the size and location of all proposed sewer mains and manholes. Preliminary grades for
each main between manholes and the depth at each manhole shall also be shown.
S All existing and proposed water courses or manmade drainage channels shall be located within a
Common Area to be maintained by Owner.
•
Every Final Plat must Include all of the items provided on the Simplified Plat checklist as well as the
following:
❑ For Road widening and drainage purposes the Owner shall dedicate the Right -of -
Way. In the case of drainage that is provided for the Lots, it shall be located outside
of the Right -of -Way in a private drainage Easement. In the case of drainage that is
provided for the Roadway, it shall be located within the Right -of -Way.
❑ If public Roadways are to be built as part of the plat, the plat note regarding the
responsibility for construction of Roadways as found in Appendix G.3 shall be placed
on the face of the plat.
❑ The plat note regarding Owner's responsibilities as found in Appendix G.4, if not
contained in the Owner's dedication.
❑ Indicate the centerline length of each Road in the proposed Subdivision and its
design speed.
❑ If more than four mailboxes are to be provided within the Subdivision, cluster
mailboxes shall be provided and the location of such shall be indicated on the plat.
❑ If the Roads within the Subdivision will be privately maintained, include the
appropriate note(s) per the requirements of Article 8 of these Regulations.
❑ Locations of existing and proposed private alleys.
❑ Locations of existing and proposed public areas.
❑ Locations of other Public Improvements, including but not limited to parks, schools
and other public facilities.
❑ All Off-site Easements for infrastructure construction must be shown on the Final
Plat with a volume and page listed to indicate where the separate instrument
Easements were filed. Separate instrument Easements must be filed prior or
concurrently with Final Plat.
❑ Proposed phasing. All phasing shall be in accordance with the approved Master Plan
and/or Preliminary Plan and each phase must be able to stand alone to meet
requirements of these Regulations. Infrastructure costs should be separate for each
phase of the Subdivision.
❑ Location and size of all existing and proposed subsurface and surface water
drainage facilities, including water bodies on or immediately adjacent to the subject
property.
❑ If the proposed Final Plat is to be a Private Subdivision (containing privately
maintained Roads), the title of the plat shall contain the phrase, "A Private
Subdivision". Refer to Article 8 for additional requirements.
❑ In the case of an On-site Sewage Facility (OSSF), the Developer shall be
responsible for providing a Development Plan, as performed by a Professional
Sanitarian, a Licensed Professional Engineer, or person certified as required by
TCEQ Title 30 TAC Chapter 285. The sewage disposal plan shall be performed
according rules and regulations established by the Brazos County On-site Sewage
Facility (OSSF) Order and TCEQ Title 30 TAC Chapter 285.
Vol. a pg. ark
SUNGARD PENTAMATION
PAGE NUMBER: 1
DATE: 12/19/2019
BRAZOS COUNTY, TX
B30URN11
TIME: 08:38:51
BATCH JOURNAL ENTRY EDIT LIST
CONTROL NUMBER
J E NUMBER DESCRIPTION
PERIOD/YR STATUS
RECORD FUND
DIV/FUND ACCOUNT
PROJECT ACCOUNT •ITEM DESCRIPTION
DEBIT AMOUNT
CREDIT AMOUNT
12`31 -CC
110171 J ACOSTA 11.19.21.19
2/20 COMPLETE
389121 0100
0100 20440700
J ACOSTA 11.19.21.19
303.96
389122 0100
28004000 61801000
J ACOSTA 11.19.21.19
303.98
TOTAL
JOURNAL ENTRY
303.98
303.98
TOTAL
CONTROL NUMBER
303.98
303.98
TOTAL
REPORT
303.98
303.98
PID
L,"
z ai 1 g
Duane Peters IJate
County Judge
vol oP9 ��
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2018-2019 BUDGET YEAR
NO. 18/19 58.1
On this the 31st day of December 2019 at a regular meeting of the Commissioners' Court, the
following members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 31st day of December 2019 the Court heard and approved a budget
amendment(s) for the 2018-2019 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessityto meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 11 September 2018, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 31 st day of December 2019.
THE CONBUSSIONERS COURT OF BRAZOS COUNTY, TEXAS.
� � (:: &-�
By:
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
',,�' i • ?may �
LPPF Fund
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 18119 - 68.1
Sources
Reallocation of funds to the appropriate department's account to correct Budget Amendment 50.2 that was approved on September 17, 2019. The correct revenue account should be
ffieht, brovaV
;Date k_ i. -le.
77- 7- - —47 67 c 7 T
FUND
DIV ACCT
DR/CR
ACCOUNT NAME Increase Decrease
1600
49028000
CR
Transfer from General Fund 1,365,467.45
1600
49015000
DR
-
Transfer from Cap. Impr Fund 1.365.467.45
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS) FOR THE 2019-2020 BUDGET YEAR
NO. 19/20 13.1-13.2
On this the 31 st day of December 2019 at a regular meeting of the Commissioners' Court, the
following members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 31st day of December 2019 the Court heard and approved a budget
amendment(s) for the 2019-2020 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 10 September 2019, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 31 st day of December 2019.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 -13.1
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FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioner;' Court Non -Departmental Professional Services 5,000.00
General Fund Commissioners'Court Community Support Community Support 5,000.00
Commissioners' Court
Reallocation of funds to the appropriate de artmenes account to purchase Brazos County Historical memory books.
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Coiter Budge Approval
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FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100
11000500
72070000
CR
Attorneys
5,000.00
0100
11002000
73210000
DR
Historical Commission
5,000.00
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 19120 -13.2
12/39/2019
FUND DEPARTMENT
DIVISION CATEGORY DESCRIPTION
Increase Decrease
Capital
Improvement General Capital
Fund Improvement
Capital Outla
1,241.02
Capital
Improvement
Fund
Other Financing Sources
1,241.02
General Fund
Other Financing Sources
1,241.02
General Fund Sheriff Administration
Minor Acquisitions
1,015.38
General Fund Sheriff Administration
Jail Minor Acquisitions
225.64
1,241.02
4500
91300000
DR
Transfer to General Fund
1,241.02
0100
49015000
CR
Transfer from Capital Impr. Fund
1,241.02
0100
28000100
67890000
DR
Vehicle Equipment
1,015.38
0100
28002000
67890000
DR
Vehicle Equipment
225.64
Capital Improvement Fund
Reallocation of funds to the appropriate departments account to purchase lights for patrol units.
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(County udge Approval
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FUND
DIV
ACCT
DR1CR
ACCOUNTNAME
Increase Decrease
4500
63000500
80890000
CR
Vehicles
1,241.02
4500
91300000
DR
Transfer to General Fund
1,241.02
0100
49015000
CR
Transfer from Capital Impr. Fund
1,241.02
0100
28000100
67890000
DR
Vehicle Equipment
1,015.38
0100
28002000
67890000
DR
Vehicle Equipment
225.64
Vol. nrg.
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 19120 -13.2
1 2/sv2nis
FUND DEPARTMENT DIVISION
CATEGORY DESCRIPTION
Increase Decrease
Capital
Improvement General Capital
Fund Improvement
Capital Outlay
1.241.02
Capital
Improvement
Fund
Other Financing Sources
1.241.02
General Fund
Other Financing Sources
1,241.02
General Fund Sheriff Administration
Minor Acquisitions
1,015.38
General Fund Sheriff Administration Jail
Minor Acquisitions
225.64
80890000
CR
Vehicles
1241.02
4500
91300000
DR
Transfer to General Fund
1.241.02
0100
49015000
CR
Transfer from Capital Impr. Fund
1,241.02
0100
28000100
67890000
DR
Vehicle Equipment
1,015.38
0100
28002000
67890000
DR
Vehicle Equipment
225.64
Capital Improvement Fund
Reallocation of funds to the appropriate de artmenfs account to purchase Hizhts
for patrol units.
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12/26/2019 _
CoUritg • udge Approval � "` ..:;Date ,�r,, ",.
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FUND
DIV
ACCT
DRICR
ACCOUNTNAME
Increase Decrease
4500
63000500
80890000
CR
Vehicles
1241.02
4500
91300000
DR
Transfer to General Fund
1.241.02
0100
49015000
CR
Transfer from Capital Impr. Fund
1,241.02
0100
28000100
67890000
DR
Vehicle Equipment
1,015.38
0100
28002000
67890000
DR
Vehicle Equipment
225.64
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: 31 December, 2019
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Sheriff's Administration Overton, Amanda
Wagnon, Daniel
Poe, Ryan
James, Jonathan
Sheriffs Office — Jail Barratt, Jerry
Ag Extension Skinner, Ashley
Approved in Commissioners' Court: 31 December, 2019:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
voI. pg. ��
Employment
Employment
Change of Status
Change of Status
Separation
Separation