HomeMy WebLinkAbout2019-12-17 10:00AM REGULAR MEETINGBRAZOS COUNTY
BRYAN, TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
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THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON DECEMBER 17, 2019 AT 10:00 AM IN
THE COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Judge Peters
2. Call for Citizen input and/or concerns
Consider and take action on agenda items 3-29:
3. Approval of Mr. Robert "Skip" Richter for Brazos County Extension Agent
for Horticulture with an employment start date of January 2020.
4. Approval of the Following Job Descriptions:
• a. Building Event Worker (Class Code 0819, Position 3) for Brazos Center
• b. Building Event Worker (Class Code 0819, Position 4) for Brazos Center
5. Request from Facility Services for PaymeAuthorization to Ray Criswell in the amount
of $294.90 for janitorial items purchasedM 2019 bbtrg"et. I nvoice was not received.
6. Request for Payment Authorization to The Eagle for -partial payment of $2,500.00 for
Brazos County Memory Books. A Purchase Order was not obtained in advance.
7. Request from Elections Administration for an exception to vacation scheduling policy.
8. Requesting approval for two (2) county employees to take the Certified Instructor
Course for CPR, First Aid, AED and Bloodbome Pathogen. The cost of the course
is $375.00 per instructor.
9. Approval of Bid #20-073 Stall Shavings & Pellets; recommended award to Queen
Horse Bedding of Texas.
10. Renewal of Bid #20-091 R for Uniform Rental with Unifirst Corporation.
Vol. 7 Po._�
11. Approval of the Fiscal Year 2020 -2024 Brazos County, Texas, Capital Improvement
Program.
12. Approval of Administrative Services Agreement with Texas Association of Counties
Health & Employee Benefits Pool.
13. Approval of contract with Chambers County for pre -adjudication detention services.
14. Approval of contract with Navarro County for pre -adjudication detention services.
15. Approval of contract renewal with Waller County for pre -adjudication detention services.
16. Renewal of contract #20-076R for Culverts with Core & Main, CPR Services dba MDN
Enterprises, and Contech Engineered Solutions.
• a. Contech Engineered Solutions: Items 1-17, 31-45
• b. CPR Services & Supplies, Inc. dba MDN Enterprises: Items 23 & 24
• C. Core & Main: Items 25-30
• d. No Award to Items 18-22
17. Approval of contract #20-088 First Defender Support Maintenance Agreement with
Thermo Scientific Portable Analytical Instruments Inc. in the amount of $2,600.00.
18. Permission to sell galvanized culverts to Burleson County, Pursuant to Local
Government Code 263.152. These culverts are surplus and no longer needed by the
Road and Bridge Department.
19. Approval of a substitution on the Evaluation Committee for RFP #CI P 20-0580 Jail
Kitchen Expansion, replacing Kevin Stuart with Clayton Boone.
20. Approval of following committee for the evaluation of proposals for RFP #20-086 Lab
Services for Brazos County:
• a. Kit Wright
• b. Diana Miller
• c. Pam Bums
• d. Kristen Ramseier
• e. Legal (non voting)
• f. Purchasing (non voting)
21. Permission to advertise RFP #20-086 Lab Services for Brazos County.
22. Approval of the Final Plat of Lots 3R, 5R & 6R, Block 1 of the Green Branch Ridge
Subdivision Phase Six being a Replat of Lots 3-6, Block 1 of the Green Branch Ridge
Subdivision Phase Six. Site is located in Precinct 2.
23. Approval of the Treasurer's Report for October 2019.
24. Expenditure Journal Entries
• FY19/20 120038 -120039
25. Tax Refund Applications for the following:
• a. Maria G. Benitez - Overpayment $30.95
• b. Post Oak Title - Overpayment $29.46
• c. Arky Land Management - Overpayment $15.76
• d. Heisig Haide J. Trust - Overpayment $50.00
• e. BNT of Texas - Overpayment $860.32
• f. Bonnie Banks Benson - Overpayment $40.79
• g. Richfield Energy Ptns Master Fund 1 - Overpayment $71.81
Vol. � Pg.—a
26. Commissioners Court minutes for the following dates:
• a. November 5, 2019 - Regular Meeting
• b. November 12, 2019 - Regular Meeting
• c. November 15, 2019 - Special Meeting
• d. November 19, 2019 - Regular Meeting
• e. November 19, 2019 - Workshop Session
• f. November 26, 2019 - Regular Meeting
27. Budget Amendments.
Budget Amendments FY 19/20 12.1 -12.6
28. Personnel Change of Status.
Personnel Action Forms
29. Payment of Claims.
30. Acknowledgement of independent Auditors' Report and Financial Statements for Keep
Brazos Beautiful, Inc. for September 30, 2018 and 2017.
31. Juvenile Director's report on detention population.
32. Sheriffs report on inmate population.
33. Announcement of interest items and possible future agenda topics.
34. Call for Citizen input and/or concerns
35. Adjourn.
voi. 3or7 pg. 3
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
it is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public.comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to
attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business
of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
Vol. 3v --- Pg-�
MINUTES
DECEMBER 17, 2019
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
December 17, 2019 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2, Absent;
Nancy Berry, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk, Absent.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Judge Peters
2. Call for Citizen input and/or concerns
There was no citizen's input.
Consider and take action on agenda items 3-29:
3. Approval of Mr. Robert "Skip" Richter for Brazos County Extension Agent
for Horticulture with an employment start date of January 2020.
va. 2)c)7_ Pe. �
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
4. Approval of the Following Job Descriptions:
• a. Building Event Worker (Class Code 0819, Position 3) for Brazos Center
• b. Building Event Worker (Class Code 0819, Position 4) for Brazos Center
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
5. Request from Facility Services for Payment Authorization to Ray Criswell in the amount
of $294.90 for janitorial items purchased with 2019 budget. Invoice was not received.
Judge Peters clarified that the items were purchased during FY 2019, but the request is
to be paid from the FY 2020 budget.
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
6. Request for Payment Authorization to The Eagle for partial payment of $2,500.00 for
Brazos County Memory Books. A Purchase Order was not obtained in advance.
Commissioner Berry asked what is this memory book? Judge Peters explained it is a
historical book of Brazos County form 1800-1939. He said we have a couple of pages
where we highlighted the Boonville Heritage Park. He said that Brazos County also
received two free half page ads with the Eagle. The ads will be used to promote the
Census.
Commissioner Aldrich expressed his support of the project.
Commissioner Cauley said that she would like to see how inclusive the books are, that
often times parts of the county are left out. Judge Peters said he thinks she will be
pleased with the book. Barbara Smith, Public Communications Officer said the books
can be viewed in her office.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
7. Request from Elections Administration for an exception to vacation scheduling policy.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
8. Requesting approval for two (2) county employees to take the Certified Instructor
Course for CPR, First Aid, AED and Bloodborne Pathogen. The cost of the course
vol. 3� 7 Pg. �.
is $375.00 per instructor.
This request was made by Risk Management.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
9. Approval of Bid #20-073 Stall Shavings & Pellets; recommended award to Queen
Horse Bedding of Texas.
The Court voted unanimously to accept the recommendation of the Purchasing Agent
and awarded Bid Contract 20-073 Stall Shavings & Pellets to Queen Horse Bedding of
Texas. A copy of the bid tabulation is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
10. Renewal of Bid #20-091R for Uniform Rental with Unifirst Corporation.
A copy of the renewal contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
11. Approval of the Fiscal Year 2020 - 2024 Brazos County, Texas, Capital Improvement
Program.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
12. Approval of Administrative Services Agreement with Texas Association of Counties
Health & Employee Benefits Pool.
A copy of the Agreement is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
13. Approval of contract with Chambers County for pre -adjudication detention services.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
14. Approval of contract with Navarro County for pre -adjudication detention services.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
vol: 307 Pg.
15. Approval of contract renewal with Waller County for pre -adjudication detention services.
A copy of the contract renewal is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
16. Renewal of contract #20-076R for Culverts with Core & Main, CPR Services dba MDN
Enterprises, and Contech Engineered Solutions.
• a. Contech Engineered Solutions: Items 1-17, 31-45
• b. CPR Services & Supplies, Inc. dba MDN Enterprises: Items 23 & 24
• c. Core & Main: Items 25-30
• d. No Award to Items 18-22
A copy of the renewal contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
17. Approval of contract #20-088 First Defender Support Maintenance Agreement with
Thermo Scientific Portable Analytical Instruments Inc. in the amount of $2,600.00.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
18. Permission to sell galvanized culverts to Burleson County, Pursuant to Local
Government Code 263.152. These culverts are surplus and no longer needed by the
Road and Bridge Department.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
19. Approval of a substitution on the Evaluation Committee for RFP #CIP 20-0580 Jail
Kitchen Expansion, replacing Kevin Stuart with Clayton Boone.
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
20. Approval of following committee for the evaluation of proposals for RFP #20-086 Lab
Services for Brazos County:
• a. Kit Wright
• b. Diana Miller
• c. Pam Bums
• d. Kristen Ramseier
• e. Legal (non voting)
• f. Purchasing (non voting)
va.3D7_ P9. 8
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
21. Permission to advertise RFP #20-086 Lab Services for Brazos County.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
22. Approval of the Final Plat of Lots 3R, 5R & 6R, Block 1 of the Green Branch Ridge
Subdivision Phase Six being a Replat of Lots 3-6, Block 1 of the Green Branch Ridge
Subdivision Phase Six. Site is located in Precinct 2.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
23. Approval of the Treasurer's Report for October 2019.
The Court voted unanimously to receive, approve and order filed as submitted the
Treasurer's report for October 2019. A copy is attached and made a part of these
minutes.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
24. Expenditure Journal Entries
• FY19/20 120038 -120039
A copy is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
25. Tax Refund Applications for the following:
• a. Maria G. Benitez - Overpayment $30.95
• b. Post Oak Title - Overpayment $29.46
• c. Arky Land Management - Overpayment $15.76
• d. Heisig Haide J. Trust - Overpayment $50.00
• e. BNT of Texas - Overpayment $860.32
• f. Bonnie Banks Benson - Overpayment $40.79
• g. Richfield Energy Ptns Master Fund 1 - Overpayment $71.81
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Vol. � fig. C{
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
26. Commissioners Court minutes for the following dates:
• a. November 5, 2019 - Regular Meeting
• b. November 12, 2019 - Regular Meeting
• c. November 15, 2019 - Special Meeting
• d. November 19, 2019 - Regular Meeting
• e. November 19, 2019 - Workshop Session
• f. November 26, 2019 - Regular Meeting
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
27. Budget Amendments.
Budget Amendments FY 19/20 12.1-12.6
12.1 Transfer funds from Non -Departmental to Information Technology.
12.2 Transfer funds from Non -Departmental to the Tax Office.
12.3 Transfer funds from Non -Departmental to Sheriff Administration.
12.4 Transfer funds from Contingency to Sheriff Administration, Sheriff -Jail, Sheriff -
Medical, Sheriff -School Security, Constable, Pct. 1, Constable, Pct. 3 and Courthouse
Security.
12.5 Transfer funds from Contingency to Constable, Pct. 2.
12.6 Reallocate funds for Constable, Pct. 2.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
28. Personnel Change of Status.
Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
29. Payment of Claims.
Claims 8021668-8021885
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
30. Acknowledgement of independent Auditors' Report and Financial Statements for Keep
Brazos Beautiful, Inc. for September 30, 2018 and 2017.
VOL C)7 a9. 1
The Court acknowledged receipt of the Keep Brazos Beautiful, Inc. Independent
Auditor's Report and Financial Statements for year ending September 30, 2018 and
2017.
31. Juvenile Director's report on detention population.
Juvenile Director Linda Ricketson reported there are 28 juveniles in the detention center,
20 are male and 8 are female, and 20 have electronic monitors. Ms. Ricketson noted
that 3 of the 28 youth are from other counties.
32. Sheriffs report on inmate population.
Sheriff Chris Kirk stated there were 631 inmates in jail, 344 inmates are male and 98 are
female, 54 have electronic monitors and 18 are pending for monitors.
33. Announcement of interest items and possible future agenda topics.
Commissioner Berry wished everyone a Merry Christmas.
Judge Peters reminded everyone there will not be a Commissioners Court meeting next
week because of the Christmas Holiday.
34. Call for Citizen input and/or concerns
Chief Stewart introduced Rob Santargiero as a new employee in the Sheriff's Office.
Mr. Santargiero filled the Crime Analyst position that was budgeted in the FY 2020
Budget.
35. Adjourn.
von.off__. 98•_ �L
The foregoing minutes of the Commissioners Court Meeting held December 17. 2019
have been examined and are approved in open Court this 14th day of Januar, 2020, in
Bryan, Brazos County, Texas .
Duane Peters
County Judge
'Samm Catalena
Commissioner, Precinct 2
Commissioner, Precinct 4
Attest:
L �
K en McQueen
County Clerk
a6f'fl t-
Steve Aldrich
Commissioner, Precinct 1
Nancy Berry
Commissioner, Precinct 3
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BRAZOS COUNTY
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Brazos County.
Job Description
Last Updated: September 2018
DEQ" -"2 OB1t6r1Al2
Class Number:
819
Title:
Building Event Worker'
Pay Group:.
07
Department:
Brazos Center.
FLSA Status:.
Non Exempt
Reports To:
Director and Event Coordinator
Approved Date:
10/01/2018
EEOC Category:
Service/Maintenance
Position End,
Temporary
Date•'
09/30/2019
Employee
Signature:;
General Summa!y:
This Is a temporary part time position that involves being responsible for the safety of the customers, setting up the rooms as specified in the layout
book, overseeing the cleanliness of the building and grounds, and must -meet the customer's expectations as far as courtesy and prompt resppnse to
their requests.
Essential Duties:
Cleaning the restroom floors with wet mops and dishrfectant and vacuuming mats at the beginning of each shift.
Restock the paper towels, hand soap and toilet paper.
Cleaning the floors with wet mops for spills -and food.
Dust mop the.concourse, assembly rooms and hallways regularly to remove excess dirt
Autosscrub assembly room Soots before setting up the tables and chairs.
Empty all trash containers at the end of the eventlevening. '
Before the event seek out the person in charge and Introduce yourself and tell them where you can be found throughout the event. .
a
Make sure sound levels'are appropriate for each group. '
During events you should be visible and available.
Check restrooms every 30 minutes. - rT
Lock rooms that are not being used. Lock office when you are not In it and leave It locked at the end of the night
Check the areas the caterer or bartender use for cleanliness before they leave.
When an event is coming to an end you are to be present in the room.
Before leaving for the night, check all rest rooms, clean and restock as needed. ,
Vacuum mats in front of doors and in restrooms. =` ,
Tum off all Interior lights In the building. R
Store equipment and supplies appropriately.
Make sure all exterior doors are locked. "')
Close overhead door completely. V
D
mum office every evening. uane Peters Date -'
- '
Priorities are, Safety, Customer Service, Rules enforcement and Cleanllnass County Judge
Other Duties as assi ned
Voi. Pg. 5
Su ervision
Received:
From Director and Event Coordinator
Given:
This is a non -supervisory position.
Preferred:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essentlal _..
Education
Required:
High School graduation or its equivalent..
Typic:
3.
Preferred:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essentlal _..
Pr'
.l
Experience
Required: To perform this job successfully, an individual must be able to perform each essential duty satPsfactorily.•The
requirements listed below are representative of the knowledge, skill and/or ability required.
Preferred:
Certificates, Licenses,
Re jstraffons
Required: gone.
Preferred:
R sical Demands
Typical:
The physical demands described here are representative of those that must be met by an employee to.
Typic:
successfully perform the essential functions of this job. ='^
Reasonable accommodations may be made to enable individuals with disabilities to perform the essentlal _..
functions. While performing the duties of this job, the employee Is regularly required to sit; use hand to'tfinger.
handle, or feel; reach with hands and arms; bend and kneel, and talk and hear. The employee frequeritijifir
required to stand and walk. The employee must frequently lift and/or move objects weighing up to 50 pounds,
such as tables and table carts. Specific vision abilitles required for this job include close vision, distance. Vision,
and the ability to adjust focus.
Knowledge, Skiils, &
Abilities
The work environment characteristics described here are representative of those an employee encounters
Typic:
Ability to follow oral and written Instructions; ability to learn to use janitorial equipment and supplies;-abiltiy to
be courteous to the public and coworkers. Must be in good physical condition to perform strenuous work and
heavy lifting; must be reliable and able to make good decisions.
Work Environment
Typical:
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations maybe made to enable
Individuals with disablGtles to perform the essential functions. The noise level in the work environment is"usually
moderate. The employee is constantly required to work closely with others as a part of a team to perform
multiple tasks simultaneously, and switch from one task to another. The employee Is frequently requlredto
work under time pressures and meet deadlines.
Vol. 3�r7 Pg. 1 LQ
Brazos County
Job Description
Last Updated: September 2018
Template Revlsloe'12108115/1D12
REGE11/EC l'i .
til
DEC Q 9 2a, �; !
Class Number:
819
Title:
Building Event Worker
Pay Group:
07
Department:
Brazos Center '.
FLSA Status:
Non Exempt
Reports To:
Director and Event Coordinator
Approved Date:
10/01/201Q
EEOC Category:
Servioe/Maintenance
Position End
Temporary
Date:
09/30/2020
Employee
Signature:
-
This Is a temporary part time position that involves being responsible for the safety of the customers, setting up the rooms as specified. in
book, overseeing the cleanliness of the building and grounds, and must meet the customer's expectations as far as -courtesy and prompt
their requests.
cleaning the restroom floors with wet mops and disinfectant and vacuuming mats at the beginning of each shift.
Restock the paper towels, hand soap and toilet paper.
Cleaning the floors with wet mops for spills and food. a •.
Dust'mop the concourse, assembly rooms and hallways regularly to remove excess dirt
M
Autoscrub assembly room floors before setting up the tattles and chairs.
Empty all trash containers at the end of the eventlevening.
Before the event seek out the person in charge and Introduce yourself and tell them where you can be found throughout the event`
Make -sure sound levels•are appropriate for each group.
During events you should be visible and available.a� ,
Check restrooms every 30 minutes.
trs:
Lock rooms that are riot being used. Lock office when you are not in it and leave It locked at the end of the night
Check the areas the caterer or bartender use for cleanliness before they leave.
When an event is coming to an and you are to be present In the room. . `�„•, M
Before leaving for the night, check all rest rooms, clean and restock as needed.
Vacuum mats in front of doors and In restrooms.
Tum off all interior lights in the building.
Store equipment and supplies appropriately.
Make sure all exterior doors are locked
Close overhead door completely. V
acuum office every evening.
Priorities are, Safety, Customer Service, Rules enforcement and Cleanliness
as
APPR=`
i lel l�;i
Duane Peters Date ! }
County Judge
Vol. 30 7 p9,�
to
4- _ ea
Supervision
V;, '
Received:
From Director and Event Coordinator
t.
requirements listed below are representative of the knowledge, skill and/or ability required.
Given:
This is a nortaupervisory position. "
Preferred:
functions. While performing the duties of this job. the the employee Is regularly required tosM. sit use hand to-ti,4ger,
Education
V;, '
Required:
High School graduation orb equivalent?t
Required:
requirements listed below are representative of the knowledge, skill and/or ability required.
Preferred:
Reasonable accommodations may be made to enable Individuals with disabilities to perform the -essential '
Preferred:
functions. While performing the duties of this job. the the employee Is regularly required tosM. sit use hand to-ti,4ger,
Experience
V;, '
Required:
To perform this job successfully, an Individual must be able to perform each essential duly satisfactorilyr: The
Required:
requirements listed below are representative of the knowledge, skill and/or ability required.
Preferred:
Reasonable accommodations may be made to enable Individuals with disabilities to perform the -essential '
Preferred:
functions. While performing the duties of this job. the the employee Is regularly required tosM. sit use hand to-ti,4ger,
Certiricalles, Licenses,
= '
Re lstrailons
'
Required:
None.
Reasonable accommodations may be made to enable Individuals with disabilities to perform the -essential '
Preferred:
functions. While performing the duties of this job. the the employee Is regularly required tosM. sit use hand to-ti,4ger,
handlerequired to stand and walkor feel; reach Wth . fhas�an DKV, ,est' ustS g' e�itly�l t r�d/o!n9el; and lk br7a iijec s' �uand hear. The a
1001g p2-.1 U, p_ds
ia[iles8 for lob incluiie distance
physical Demands
= '
Typical:
The physical demands describedd here are representative of those that must be met by an employee to_
Typical:
successfully perform the essential functions of this job. k7q,
Reasonable accommodations may be made to enable Individuals with disabilities to perform the -essential '
functions. While performing the duties of this job. the the employee Is regularly required tosM. sit use hand to-ti,4ger,
handlerequired to stand and walkor feel; reach Wth . fhas�an DKV, ,est' ustS g' e�itly�l t r�d/o!n9el; and lk br7a iijec s' �uand hear. The a
1001g p2-.1 U, p_ds
ia[iles8 for lob incluiie distance
%uc ac„ecific vision abilities required the close. vision, vi5lon,
euc eb�iirji to jijst cue.
Knowledge, Skills, &
= '
ANUes
The work environment characteristics described here are representative of those an employee encounters
Typical:
Ab11ity to follow oral and written instructions; ability to learn to use.janitorial equipment and supplies; ability to
be courteous to the public and coworkers. Must be In good physical condition to perforin strenuous work and
heavy lifting; must be reliable and able to make good decisions. :FIs
multiple tasks simultaneously, and switch from one task to another. The employee is. frequently requirato
N”
Work Environment
= '
Typical:
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable'
individuals with disabilities to perform the essential functions. The noise level in the work environment: is; usually
moderate. The employee is constantly required to work closely with others as a part of a team to perfq
multiple tasks simultaneously, and switch from one task to another. The employee is. frequently requirato
work under time pressures and meet deadlines. r t.
:q-
:Lev
vol. 30
Bid Tabulation 20.073
Stall Shaving and Pellets
December 17, 2019 - December 16. 2020
Agri -Wood Products A & B Livestock Supply
Item# Product
Shavings
1
Item Name: Warehouse Blend
No Bid
Item # NA
Delivered PricelBag $3.92
Approx. lbs/bag 20 lbs +
# of bags/pallet 45
# ofpallets/truck 26
Compressed Volume cubic ft 3.5
Expanded or loose volume cubic ft6
Moisture is guaranteed to be less than: 15%
Pellets
Item Name:
Stall Pellets
Pelleted Shavings
2
Item #
No Bid
Delivered PricelBa
Approx. lbsibag
40
# of bags/pallet
50
# ofpallets/truck
24
Compressed Volume cubic ft
4t1
Expanded or loose volume cubic ft
Moisture is guaranteed to be less than:
Pellet Size Diameter
3
Orders placed by Brazos County will be
acknoledged, in writing, within hrs.
24
4
4
After receipt of order, number of days
required to delivery sall not exceed
calendar days.
2
10
5
Emergency orders can be rushed and
delivered by _ number of calendar days.
(Please note this might include weekends
and holidays)
1
4
Pallets
Good used 40" X 48' pallets need to be
collected and accummulated until a min.
of 250 pallets are available for pick-up.
We will schedule pick-up at this point.
Vendor can arrange to have pallets
picked up/removed. Please give 4 days
notice.
Notes
"' Disqualified due to no price given in
bid.
Recommendation: Queen Horse Bedding
Approvedfey om 'ssione -,Court-on this day of a—C- 2019 by -`
_ _ holding the position of Z� 0 V C1� °—
v P
a
Uniform Rental
Bid # 20.091R previously known as 18-105
March 1, 2020 - February 28, 2021
In
�I. iFirst
Holdings I.P.,
UNIFORM&
Shirt: Poplin,polyester, cotton blend w/ High Visibility Striping - Male - Long Sleeve $3.72
Shirt: Poplin, polyester, cotton blend w/ High Visibility Striping - Male - Short $3.41
Sleeve
Shirt: Poplin, polyester, cotton blend w/ High Visibility Striping - Wornens - Long $3.72
Sleeve
Shirt: Poplin, polyester, cotton blend w/ High Visibility Striping - Worriers - Short $3.41
Sleeve
Shirt: Poplin, polyester, cotton blend- long sleeve $1.62
Shirt: Poplin, polyester, cotton blend- short sleeve $1.36
Shirt Poplin, 100% cotton, long sleeve, welders shirt, Lt. Blue $2.59
Shirt Poplin, 100% cotton, High Visiblilty Striping, long sleeve, Welders Shirt, S2.31
Khaki
Shirt: Poplin, 100% cotton, 5 oz, short sleeve $2.59
Pants: Non -Pleated, polyester, wool blend $2.21
Pants: Jeans, denim, 100% cotton $2.89
Pants: Jeans, denim, 100% cotton Womens Fit $3.85
Pants: Non pleated pants, polyester cotton blend $2.21
Coveralls, Blue $3.38
SMOCK (female) $2.09
JACKETS $0.38
ENVIRONMENTAL CHARGE $0.00
SIZE CHANGE $0.50
PATCH SEWING/2 PATCHES $1.65
MOP: HEADS/cost.per:he.ad'
24' Dry Mop Head w/handle $0.39
36' Dry Mop Head w1handle $0.58
F!ATENTRANCE:MATS
3 x 4 Mats $1.28
4 x 6 Mats $2.05
3 x 10 Mats $2.57
UNIFORM CONTROL SYSTEM Electronic Scanning System
DELIVERY CHARGE PER MILE $0.00
MINIMUM DELIVERY CHARGE $0.00
Delivery of New Uniforms with in Days 30 business Days after Order is
placed
EMERGENCY CHARGE $0.00
ENVIRONMENTAL FUEL CHARGE $2.10
OTHER CHARGES NOT LISTED $0.00
1 st renewal of3.-: Uunifirst Co orad
Appr d yCo_rnrnIs!S!!5'qR urt,ort this day of 2019 by
0 the position of 4A.A
Brazos County
;;;:� Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
December 11, 2019
Unifirst Corporation
12700 S.H. 30, Ste 100
College Station, 'I'X 77845
Re: Renewal of Contract #20-091 R for• Uniform Rentals for Brazos Cowlty.
Brazos County appreciates the quality work your company has provided and would like to exercise the
renewal option for Uniform Rentals #20-091R, prevlonsli, known as 918-105.
All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from
March 1, 2020 to February 28, 2021.
To accept the renewal option, please fill out the information and sign below. Return the signed
documents by email to Imaness a brazoscountyts.gov or fax to (979) 361-4293. Please then submit an
updated Certificate of Insurance by email or mail to the address listed above. Please return acceptance
as soon as possible. If YOU have any questions, I may be reached at (979) 361.4284.
Contact Name: _Jason McFarland Title:—Branch Manager
E-Mail:_Jason_McFarland a UniFirst.com Telephone: 979-774-0577,
UNIFIRST CORPORATION
uthorixed Siguatin•e
BRAZO LQUNTY
Duane Peters, County Judge
12-11-2019
Date
1= —
Ditto
BRAZOS COUNTY, TEXAS
APPROVED CAPITAL IMPROVEMENT PLAN
For The Fiscal Year Ending September 30, 2020
TABLE OF CONTENTS
Page No.
TableOf Contents........................................................................................................ i
ExecutiveSummary....................................................................................................... ii — x
Approved Capital Improvement by Department
Approved FY 20 Capital Improvement Plan Summary ....................................
1 - 2
Approved FY 20 Capital Improvement Plan Graph .........................................
3
Fund1100 — Hotel Occupancy....................................................................................
4 - 5
Fund 4317 — CO 2017 — Juvenile Expansion.............................................................
6-7
Fund 4500 — General Permanent Improvement Fund
Boonville Heritage Park....................................................................................
8-10
Commissioners' Court ......................................................................................
11-12
Fleet Maintenance Service................................................................................
13-42
RiskManagement.............................................................................................
43-44
InformationTechnology...................................................................................
45-50
CountyAuditor.................................................................................................
51-52
Purchasing.........................................................................................................
53-54
Sheriff Office: Administration..........................................................................
55-66
Sheriff Office: Jail Division..............................................................................
67-71
ConstablePct. #2..............................................................................................
72-73
ConstablePct. #3..............................................................................................
74-75
Road& Bridge Equipment................................................................................
76-87
AgriLife Extension Building..............................................................................
88-89
JP & Constable Pct. #1 Building........................................................................
90-91
Vol.3� .� �� g
o�'ol
I
_T.
Executive Summary — FY 2020 Capital Improvement Program
Brazos County recognizes the importance of developing long range capital investment planning
to maintain the growth and vitality of the community. The County's Capital Improvement
Program (CIP) is a five-year infrastructure plan which matches the County's highest priority
capital needs with a financing schedule.
The CIP includes the building, remodeling and upgrading of public facilities and infrastructure
systems. This long-range CIP planning process began in 2009 with the goal of facilitating area -
wide economic development by upgrading the County's equipment, buildings and software.
Operating under the supervision of the County -Judge and the approval of the County
Commissioners, the CIP Committee provides day to day oversight of the program. The CIP
Committee also guides the programming process that annually produces a plan that specifies the
capital spending budget for the upcoming budget year and projects it for years two through five,
the planning years of the program.
The capital spending budget for FY 20 is $26,987,330, a decrease of $18,550,715 from the 2019
capital budget. The 2020 Program continues to support the County's commitment to maintain
and improve its facilities and infrastructures. Significant projects for 2020 include:
• Hotel Occupancy Fund: Additional $37,000 -in -capital improvements for the purchase of
a vacuum trailer to be used at the Expo Center.
• Juvenile Expansion 2017: The Juvenile Detention expansion and remodeling project got
underway during FY 2018. The facility is planned to increase the level of beds to house
juveniles, increase staff office and conference space, remodeling of offices as well as
additional office space, provide an upgraded courtroom space and office area, increase
parking spaces, provide additional functional space for staff dealing with troubled youth.
Additional, classroom space is also included to replace the portable building used for
classrooms.
• General Capital Improvements: In 1994 The Commissioners' Court established a
separate fund to provide accountability for the purchase of specific equipment to support
departmental needs and to replace existing equipment as it wears down. During the
capital improvement process, departments submit requests for funding for the next fiscal
year and an additional 4 -year projection of additional projects. Each of these requests
are reviewed, evaluated and prioritized.
Approximately $262 thousand is set aside for Information Technology projects. Projects
included are for the San Refresh, eDiscovery Storage and a Digital Radio Test Set.
voi. Pg. a3 I
$3.2 million is set aside for financial software replacement and upgrade of the current
financial software. The current software is being replaced with a modern software to
address additional needs by users. From research to go live, the replacement of financial
software is expected to be a multi-year project and go live during FY 2020.
$3.2 million is set aside for the Sheriff Administration —Jail projects. The projects include
replacing vehicle used for inmate transports, new Electronic Medical Records system and
the renovation of the Jail kitchen.
$3 million is set aside for building of the AgriLife Extension building.
Approximately $1.3 million is set aside for Road & Bridge for replacement vehicles,
equipment and capital roads.
$2 million is set aside for building of a Justice of the Peace and Constable Pct. #1 building.
Since many County -owned buildings are 25 to 50 years old, careful evaluation of the interior and
exterior of each building becomes a huge factor to maintain building integrity. Therefore, the
commitment to maintaining and upgrading existing County -owned facilities continues to be a
primary focus of the CIP.
The Brazos County Commissioner's Court would like to thank the CIP Committee members and
County staff for documenting and collecting the information to assist with the development of a
data base allowing the CIP to be prepared more efficiently and effectively.
Introduction
The Brazos County's Capital Improvement Program (CIP) has been developed to further the
County's commitment to the citizens of Brazos County. This program works to meet today's
infrastructure needs as well as those of the future. From work on the replacement of the financial
system software replacement to more visible projects, such as the Brazos County Courthouse or
major Road and Bridge equipment, the five-year CIP addresses the needs of the County through
a comprehensive approach that ensures efficient use of public funds.
The CIP is a long-range plan that identifies capital projects, provides a planning schedule, and
identifies options for the financing plan. The program provides a link between the County's
comprehensive plan, the annual budget, and the five-year financial forecast. This organizational
approach to planning projects should extend beyond the production of a document alone. A
centralized CIP is an opportunity to foster cooperation among departments and inform other
governmental entities and rating agencies of the County's priorities and future. The process of
developing a CIP should solidify the support of the citizens of Brazos County and the County's
commitment to carrying out these programs. By going beyond the production of a document,
the process and development of a long-term capital improvement program can realize the
following benefits:
Focus attention of community goals and needs. Capital projects can be brought into line with
the County's objectives, allowing projects to be prioritized based on need. Furthermore, the CIP
can be used as an effective tool for achieving the goals set forth by the Commissioners Court.
Allow for an informed public. The, CIP keeps the public informed about the future capital
investment plans of the County and allows them to play a more active role in the process.
Encourage more efficient program administration. By enhancing the level of communication
among the various departments implementing capital improvement projects, the County can
better coordinate efforts, avoiding duplication of efforts and potential conflicts. Work can be
more effectively scheduled and available personnel and equipment can be better utilized when
it is known in advance what, when, and where projects will be undertaken.
Identify the most economically sound means of funding projects. Through proper planning, the
need for bond issues or other revenue production measures can be foreseen and action can be
taken before the need becomes so critical that emergency financing measures are required. By
fiscally identifying all five -years of the CIP, the County can identify projects without a viable
funding source easily and work to put in t place sources of funding.
Enhance the County's credit rating. Dramatic changes in the tax structure and bonded
indebtedness can be avoided with proper planning that allows the County to minimize the impact
IV
Val.O�Q!7Pg.
of capital improvement projects. By keeping planned projects within the financial capabilities of
the County, we can preserve our credit rating and make the County more attractive to business
and industry.
Help to plan for future debt issues. The five-year CIP is a key tool in planning for future issuance
of debt, such as certificates of obligation, or identifying projects for a future general obligation
bond referendum.
Define the impact of master plans and studies. Based on history, the master plans conducted
by the County helps to identify the path forward and define the direction for each discipline,
whether it is thoroughfare planning, facility planning or equipment replacement planning.
Through proper coordination the necessary planning will lead to successful endeavors as the
County grows and the improvements identified become a necessity.
CIP Development Process
Brazos County is committed to developing a formal Capital Improvement Program (CIP). This
program will identify the major capital needs for the county for the next five to ten years and will
provide a plan for funding present and future projects for roads, infrastructure, major repairs and
upgrades to county facilities and the replacement of capital equipment including technological
enhancements.
A Capital Improvement Committee is responsible for reviewing departmental requests and
proposing a five to ten-year Capital Improvement Program. The committee will include the
following representatives:
• County Auditor
• Budget Officer
• County Engineer
• Director of Facility Services
• Director of Information Technology
• Purchasing Agent
• Commissioners Court -2 Members
The Committee will consider the feasibility of all proposed capital projects submitted by County
departments. They will evaluate their necessity, priority, location, and cost and will recommend
methods of financing the various projects. Priority will be given to projects of a life -safety nature.
Once the CIP Committee is approved by Commissioners Court, it will meet regularly throughout
the year to monitor the progress of the projects and recommend revisions as needed.
Capital Improvement Projects will include the project description and scope, purpose and needs
assessment along with operating budget impact, and revenue or cost savings efficiency factors.
v
Vol. Sb'7 Pg. 0(.P—
All approved projects will be required to have a method of financing to include all funding
sources.
Upon completion and adoption, the Capital Improvement Program will become the guide for the
Commissioners Court, Budget Officer, County Auditor, and County departments with respect to
bond sales and the annual budgeting process. The Commissioners Court takes the final action of
adopting the capital budget.
Only projects approved by Commissioners Court as part of the budget process will be considered
as an approved project. All subsequent year estimates are for planning purposes only and will
be reevaluated at the end of each year's budget process. The formal Capital Improvement
Program is approved by the Commissioners Court. This document provides the scope and history
of the project as well as cost.
The Capital Improvement Committee (CIC) is responsible for reviewing the county's
departmental capital improvement program (CIP) requests and will consider the feasibility of
proving recommendations to the Brazos County Commissioners Court. This committee includes
the following representatives: County, Auditor, Budget Officer, County Engineer, Director of
Building and Maintenance, Director of Information Technology, Purchasing Agent, and 2
members of the Commissioners Court. The committee is also given the authority to request the
assistance of other county departments in the development of the CIP. The CIC will evaluate
the necessity, priority, location, and cost and may recommend methods of financing for the
various projects. Once the CIP is approved by Commissioners Court, the committee may meet
regularly throughout the year to monitor the progress of the projects and recommend revisions
as needed.
The overall goal of the CIC is to develop a Capital Improvement Program which makes
recommendations that:
• Preserve the past by investing in the continued upgrade of county assets and
infrastructure.
• Protect the present with improvements and/or additions to facilities, roads and capital
investments.
• Plan for the future of the County.
Proposed projects will be submitted to the Budget Office by the various county departments. A
CIC meeting will be scheduled for the departments to present their program needs. The Capital
Improvement Committee will prepare an in-depth analysis and review of the projects
requested. It will also conduct an internal project ranking process and will use the criteria that
will include, but not limited to, public health and safety, federal or state mandates,
vi
Vol.2L-)7—pg. a7
preservation of the County's existing capital investments, and demand for services and
consistency. All projects will be categorized by priority using the criteria listed below:
• Immediate — Projects are in progress or expected to be stated within one year.
• Short -Term — Projects are expected to start within the next 2-3 years.
• Long Term — Projects are expected to begin within the next 4-5 years.
• Future Projects — Projects are anticipated, but not scheduled within a 5 -year planning
period.
The Capital Improvement Committee will evaluate capital projects based on the urgency of the
project, the readiness of the project, whether the project is suitable for separating into phases
and whether the project is consistent with the overall CIP program.
The County's legal limits on debt are stated in the Constitution of the State of Texas, Article 3,
and Section 52. It says that upon a vote of the voting qualified voters of the county, the County
may issue bonds or otherwise lend its credit in any amount not to exceed one-fourth of the
assessed valuation of the real property of the County. The County must set up a sinking fund
and levy and collect taxes to pay the interest and principal of the annual required debt service
until the debt is retired.
The adopted assessed value of the real property in the County is $ 17.3 billion and $0.4975
cents per $100 of valuation of this amount is $86.2 million. The total debt of the County is
$89.2 million to be paid over the years until 2037.
The County relies on the advice of a professional outside financial advisor and its own
professional staff about when it is advisable to issue new debt. A guiding principle on the
issuance of new debt is the desire of the County to continue to maintain a good bond rating.
vii'
.Vol3-- h Pg.
E
Project Management Checklist
Getting Started
■ Develop a business case for the project
■ Make sure the project fits the County priorities
■ Overview any key risks avoiding details
■ Identify all concerned in the project
■ Consult Budget Office for funding source (s)
■ Get the project case approved by Commissioners Court
Defining the Project
■ Write project definition statement
■ Send project definition statement to all concerned
■ Define areas to be included in the project scope
■ Describe what each person does in the project
■ Specify responsibility of each project team member
■ Think who should be included in the project team
■ Ensure each team member has the skills required for the specific project
■ Form a group of project managers or coordinators
■ Hold a meeting with all concerned
Planning the Project
■ Create a project planning checklist
■ List all the activities in work breakdown structure
■ Group tasks under different category headings
■ Write down dependencies of all activities
■ Estimate how much time each activity will take
■ Identify activities that must be completed by the due date
■ Prioritize planned activities
■ Make a communication plan and communicate it with all concerned
■ Carry out a full risk analysis
■ Appoint a team member to manage each risk
■ Filter your project for slipping tasks
■ Create a chart to monitor the project progress
■ Make a milestone plan for the stages of the project
■ Check the project by the milestone dates
■ Set a realistic deadline for the project
viii
Monitoring the Project
■ Agree monitoring and reviewing process with Commissioners Court
■ Decide on how and what will be monitored in the project
■ Keep records of the project
■ Chose the type of control that is needed
Agree monitoring and approving changes with Commissioners Court
■ Have a formal approval from County Judge before action change
■ Appoint someone to be responsible for the project quality
■ Review the project quality with the requesting department
■ Make sure someone can sanction changes in the event of County Judges' absence
■ Set an agenda for project meetings to review progress
■ Define action points against each item on the agenda
■ Review the items on the critical path
■ Report if the cost or time limit exceeded
■ Report progress at the end of each stage of the project
■ Monitor issues that may be causing concern
Closing the Project
■ Set a date for a post project review meeting
■ Invite Commissioners Court Members/Elected Officials and Department Heads
■ Consider debriefing the project team at the meeting
■ Check whether you have the same results as in the original plan
■ Check budget, quality requirements and deadline meetings
■ Make a list of unfinished tasks
■ Write final project report and share it with all concerned
■ Inform all involved in the project about its close or completion
■ Thank all project contributors
■ Celebrate the completion with your team members
ix
Vol. 3 C) 7 ® pg. 30
The following chart will show the breakdown per department.
FY 20 General Capital Improvement Projects
AgriLlfe Extension
20%
Other Projects {
} is Road & Bridge
8%
JP & Constable Pct.
#1 Building...
Fiscal Year 2020 Highlights
AgriLlfe Extension: Project includes funds to construct a building to house the AgriLlfe Extension Office.
County Auditor: Project includes the financial software replacement and upgrade of the current
financial software.
Jail: Project includes the renovation of the Jail kitchen.
Road & Bridge: Projects include road improvements, vehicle replacements and equipment.
JP Pct. #1 & Constable Pct. #1: Project includes funds to construct a building and to house both the
Justice of the Peace and the Constable of Pct. #1.
Vol. pg. 3
Department Summary
[OL3()7 �g.�-
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
SUMMARIZED BY DEPARTMENT
FY 19
r1 Adopted
FY 20
Requested
FY 20
Adopted 2020-2021 2021-2022 2022-2023 2023-2024
Hotel Occupancy -11002500
$ 184,425
$ 1,743,500 $
1
37,000 $ - $ 112,000 $ - $ -
1
Fund 1200Total
Is 184,425
$ 1,743,500 $
37,0001$ - $ 112,0001$ $ -
FY 19 FY 20 FY 20
it Adopted Requested Adopted 2020-2021 2021-2022 2022-2023 2023-2024
:ounty Clerk Archival Fund -21006000 Is 437,650 $- $ - $ - $ - $ - $
Fund 2001 Total $ 437,650 $ - $ - $ - $ - $ - $ -
FY 19 FY 20 FY 20
r Adopted Requested Adopted 2020-2021 2021-2022 2022-2023 2023-2024
uvenile Expansion -63431700 Is 19,149,262 $ 11,515,000 $ 11,515,000 1 $ Is Is - $
Fund 2001 Total 1 $ 19,149,262 1 $ 11,515,000 $ 11,515,000 1 $ 1 $ 1 $ - $ -
• ri
Booneville Cemetery- 11001000
$
FY 19
Adopted
382,000
FY 20
Requested
$ 382,000
FY 20
Adopted
$ 382,000
2020-2021
$
2021-2022
$
2022-2023
$
2023-2024
$
Commissioners' Court -1000500
$
500,000
$ 500,000
$ 1,017,367
$
$
$
$
Fleet Maintenance -11100000
$
$ 952,000
$ 702,000
$ 869,000
$ 863,500
$ 880,500
$ 112,000
Elections Administrator -11210020
$
2,670,000
$ 16,435
$ m
$
$
$
$
Risk Management -12500100
$
$ 90,675
$ 58,169
$ 2,500
$ 2,500
$ 2,500
$ 2,500
Information Technology -14000100
$
177,280
$ 922,677
$ 262,079
$ 193,014
$ 357,617
$ 88,943
$ 52,087
County Auditor -16000100
$
3,500,000
$ 3,212,858
$ 3,212,858
$
$
$
$
Purchasing -16500100
$
$ 5,100
$ 5,100
$
$
$ w
$
Facilities Services -17000100
$
420,700
$ 1,925,100
$ -
$ 1,717,500
$ 499,000
$ 284,000
$ 7,010,000
District Attorney -19000100
$
35,500
$ -
$
$
$ -
$
$
County Clerk -21000100
$
-
$ 277,000
$
$ 31,000
$ 31,000
$ 31,000
$ 31,000
85th District Court -22000100
$
-
$ 83,325
$
$ 9,868
$ 9,868
$ 9,868
$ 9,868
Justice of the Peace, Pct. 02 - 24201100
$
$ 49,564
$
$
$
$
$
Justice of the Peace, Pct. 03 - 24301100
$
$ 35,700
$
$ -
$
$
$
Health Department - -County Support -26002000
$
$ 446,248
$
$
$
$
$
Sheriffs (Office -Administration -28000100
$
378,500
$ 450,217
$ 295,530
$
$
$
$
Sheriffs Office - Jail Division -28002000
1 $
1,990,017
$ 2,729,911
$ 3,106,019
$ 193,000
$ 208,000
$ 196,000 Is
110,000
1
Vol. �_ Pg. 33
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
SUMMARIZED BY DEPARTMENT
i�
Constable Pct. 111-3 010110 0
$
FY 19
Adopted
45,500 $
FY 20
Requested
19,610 $
FY 20
Adopted
$
2020-2021
2021-2022
$
2022-2023
$ $
2023-2024
Constable Pct. q2-30201100
$
37,000 $
45,500 $
45,500 $
$
$ $
Constable Pct. H3-30301100
$
$
51,332 $
41,000 $
$
$ $
Constable Pct. N4-30401100
$
$
7,538 $
$
$
$ $
Juvenile Services -31000100
$
$
6,792 $
$
$ -
$ $
Emergency Management -35500100
$
$
$
$
180,000
$ 7,750 $
7,750 $
7,750
Expo Center -36000100
$
$
377,000 $
$
607,500
$ 51,500
$ $
Brazos Center -36500100
$
51,437 $
289,846 ,$
- $
77,882 $
$ $
Road & Bridge Equipment- 56001000
$
11,328,774 $
9,264,043 $
1,260,208 $
2,126,156
$ 275,800
$ 496,000 $
120,500
AgriLife Extension Building -63001000
$
2,500,000 $
3,000,000. $
3,000,000 $
$
$ $
1P & Constable Pct. b1 Building 63000200
$
1,750,000 $
2,047,500 $
2,047,500 $
-
$ -
Is - $
-
Fund 4500 Total
$
25,766,708 $
27,187,971 $
15,435,330 $
6,007,420
$ 2,306,535
$ 1,996,561 $
7,455,705
FY 19 FY 20 FY 20
Adopted Requested Adopted 2020-2021 2021-2022 2022-2023 2023-2024
Total 1 $ 45,538,045 1 $ 40,446,4711 $ 26,987,330 1 $ 6,007,420 $ 2,418,535 1 $ 1,996,56 1 $ 7,455,705
Vol. pg.�
FY 20 Capital Improvement Projects
Fund 1100 - Hotel Occupancy
0.14%
Fund 1100 —
Hotel Occupancy
Vol. Pg. 3c.Q
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
5 -Year Fiscal Year Proiect Plannine
DepartmentFY
Hotel • 00
Division 11002500
W -W Horse Stalls/Panels (1/2 of
order purchased in FY 19) $
Adopted
19
139,000
Reques[e
2019-20
A opte
FY 20 2020-21 2021-22 2022-23 2023-24
Wylie Exp - Arena 1025 Express
Arena Wagon (Water Tank) $
6,375
Steel Storage Racks (40) $
31,250
Portable W -W Bucking Chutes for
South Arena (2) $ 7,800
Exhibit Hall Audio Refresh
$ 127,000
Stalls for Southeast Pavilion (FY 20
80 Stalls, FY 21- 81 Stalls)
$ 110,000
$ 112,000
Vacuum Trailer
$ 37,000 $
37,000
Exhibit Hall Lighting Upgrade $ 20,000
24'x 32' Inside Adjustable Event
Stage
$ 55,000
Carpet Replacement in Exhibit Hall
Lobby
$ 27,000
Floor Repairs- Expo
$ 65,000
HVAC Plant Replacement - Expo
$ 1,301,500
TOTAL $
184,425
$ 1,743,500 $
37,000 $ - $ 112,000 $ $ -
voi.
=a .3
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Exposition Complex Project Manager:
Project Title: Vacuum Trailer Project Sponsor:
Priority Number:
Start Date: October 1, 2019
Carl Kolbe
1_.14
Projected End Date: 30 -Sep -20
Submission Date: 15 -Mar -19
Type of Project: New Non -Capital or Capital: Capital: Items) over $5,000 each
'
Budget, " ' �
.,
� --:' '.,• � `: Unappropriated Subse uent Years .::• � -
Previous Funding-
: Year 1; -:
Total
_ '-:, Year.2 ' ::
.. ;Year•3 '
" Year 4
Year 5
To -Date .
;._. FY 2019=20
I ='. FY. 2020=21: -
FY 2021=22 '
FY, 2022-23,
FY 2023-24
_Capital Cost
$
$ 37,000
$
$ -
$
$
$ 37,000
�T
" :u Descri 'tion and-Sco' a ofPro ect ,.-,.
This piece of equipment is a dump trailer with a vacuum system mounted on the front. It has a 20 horsepower motor mounted on the front to drive the
vacuum pump with 50' sections of hose for cleaning stalls. This would be a sole source item. No other manufacturers at this time. Lonnie Cammack, Jerry
Monarres and myself visited The Bell County Expo in Belton to demo the Buddy Trailer and ensure the efficiency. The actual cleaning time for stalls is cut
in half because the shavings and manure are already in the trailer and do not have to be picked up with another piece of equipment. As the waste goes
into the trailer through the vacuum, it is ground into a fine mulch so it can be spread on the pasture for soil enhancement. www.Buddytrailers.com
-Pur se and Need Including 0 eratin ."Efficiencies•and Savin 's
Stall/barn cleaning is a major part of our preparation for the next event. However there are other phases that require manpower as well. Tear down/set-up
must also take place at the same'time cleaning is in progress. The purpose of this piece of equipment is to speed up the stall cleaning process and do it
with less labor. This gives us more manpower available to have the facility in perfect shape when the next event moves in.
-History and.CurrentStatus J
Our current method of stall cleaning is to rake all manure/shavings out into the aisleway. We then use a piece of equipment with a bucket to scoop the
waste and take it to a dumpster outside. The dumpsters are emptied and brought back. This process has worked well enough for us up to this point.
However, with increased stall capacity and larger events obviously using more stalls, we find ourselves behind the eight ball frequently trying to finish
cleanup/setup in a shorter amount of time.
f Pro gOram Breakdown "and'O J0 erating B u dg,et:Im Jbact;, .
Description /Basis for Estimate _—FY
2020
_
FY 2022
FY 2023
FY 2024
Buddy Vacuum Trailer
$37,000
_FY_202_1
_
Capital Cost:
$37 000
=7-- _$0
7:77-7—'$0
$0
--
Operating Budget Summary
Operating Costs:
:. $0
`4 $0
. - $0
$0$0
Total Program Cost:
$37;000.
$0;'
This.Section to Be Corn
leted b :�Ca' ltal !m rovement Commiftee Oril
77 Committee Notes.Division,'.,'„
Acoount'-, Amount ,
11002500:, 80286000 $ „ • 37,000:00
Completed by: Carl Kolbe
Department Name: Exposition Complex
Date: 2/18/2019
Make sure quotes are submitted with request!
Iva5
� 07 Pe,
Fund 4317 —
Juvenile Expansion
Vole
9
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Commissioner's Court Project Manager:
Project Title: Juvenile Expansion Project Sponsor:
Priority Number:
Start Date: 2017
Submission Date: 2017
Type of Project: Expansion
Projected End Date: 2020
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Completed by: Irene Jett
Department Name: Budget Office
Make sure quotes are submitted wih request!
Vol., 307 - pg, til
Date: 9/21/2019
Budget_
Unappropriated Subsequent Years -
Previous Funding
.Year -1;`-.,
Year2
Year;3
Year
Year, sTotal
To Date - r'
FY 20`19 20
FY'2020-21.
FY, 2021 22.
; FY 2022 23 ; ..
FY. 2023=24
4$
Capital Cost
$ 10,544,004
$ 11,515,000
$
$
$ -
$
22,059,004
Description and Scope of Project . -
The Department is requesting an architect to plan, design the drawings and space within the site designated for an expansion to the current Juvenile
Department complex. The facility currently has 48 beds and we are requesting an additional 48 pre -adjudication beds and 24 to 48 post -adjudication beds,
as well as associated space for programming, storage, office, education, etc. Population projections from the Texas State Demographer predict a
significant increase in not only the overall population for Brazos County, but also for youth between the ages of 10 and 17. Additionally, the Texas
Legislature is considering raising the age of jurisdiction to 19, which would add 17 and 18 year olds to the juvenile justice system. A review of CY15
indicates that the Brazos County jail had 560 admissions of 17 -18 year olds and an additional eighty three (83) 17-18 year olds placed on adult probation.
If this bill were to pass, the Juvenile Department would immediately be in non-compliance with TJJD standards as the current Department complex would
be unable to house or provide services to these youth. Moreover, the department currently spends over one million dollars a year for residential
placement. The addition of a 24 bed post -adjudication program would allow some youth to be served in the county, as opposed to paying for private
placement outside of Brazos County. An expansion of this capacity would take approximately 2-3 years for completion. Phase one of this proposal was
completed in FY2016 when the County requested a feasibility/cost analysis study.
Purpose and Need lncludin 'O eratln EffrcI cies and Savin s c- '
The Department is projecting an increase to the overall detention population in the next 4-5 years; which may exceed the capacity of the current detention
facility of 48 pre -adjudication beds. A shortage of beds would mean Brazos County would have to pay other county detention centers to house Brazos
County juvenile offenders. The anticipation of handling 17 and 18 year olds in the juvenile justice system is expected to increase the number of out of
home residential placements; with an increase in residential placement costs.
-" - History and Current Status
The current juvenile detention center holds 48 total beds. Brazos County does not currently have a post -adjudication facility, causing youth to be sent out
of the county for court ordered secure and non -secure residential placements for treatment purposes at a cost of 1.5 million dollars annually. The
Detention population ADP has continued to climb annually; it is estimated in 3-5 years the detention population will exceed capacity. In addition, there is a
strong possibility the age of jurisdiction will be raised from 17 to 19 years of age. An architect to begin the design phase of a new Juvenile Justice
complex including all its programmatic components is needed to stay ahead of the growing number of youth and families Brazos County has to service.
"`.Pro ram Breakdown and Oideratan 'Bud et Impact
Description/Basis for Estimate:
FY 2020_
FY 2021
FY 2022
FY 2023
FY 2024
Expansion �_..-._-..--_----
__-$11.515,000
_ T
_
_
_Total Capital Cost:
m a $11'515 000
�✓�j $0
7 7 $0;
_ $0,
=;$0
Operating Budget Summary.M -
_ .____._.—
'$0
--•----�____
¢ $0$0
_.___ —._�w.
_.__ ,� —
.- „$0
_.__.�.Y _ _
$0
O eratin Costs
Total Program Cost:
;$11515,000
e This Section to Be Com"I
fed b Capitallm rovement Committee onl ,.
Committee Notes:
Division° ' Account ' Amount,.=.,
63431700' 80100000,='- 4_4 ' 11,515,000,00
Completed by: Irene Jett
Department Name: Budget Office
Make sure quotes are submitted wih request!
Vol., 307 - pg, til
Date: 9/21/2019
Fund 4500 —
General Permanent
Improvement Fund
v®io 307 Pg. L
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
5 -Year Fiscal Year Proiect Planning
Adopted
Requested
Adopted
Department Project TitleFY 19
�oonville Heritage Park- 11001000
2019-20
FY 20
2020-21
2021-22
2022-23
2023-24
Boonville Heritage Park Bathroom $ 45,000
$ 45,000
$ 45,000
Boonville Heritage Park Parking Lot $ 337,000
$ 337,000
$ 337,000
TOTAL $ 382,000
$ 382,000
$ 382,000
$
$
$
$
vol. 3a7 pg. `-43
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Commissioner's Court Project Manager: Gary Arnold
Project Title: Boonville Heritage Park Project Sponsor:
Priority Number:
Start Date: 2019 Projected End Date: 2020
Submission Date: 2017
Type of Project: New Non -Capital or Capital: Capital: Item(s) over $5,000 each
Previous Funding
To ".•,
'Budget , ',brit
Year 1 ::..
FY 2019-20 " ".
Subse' uent Years
Total_-
Ca ital Cost -
Year 2
FY 2020-21 - . •
Year 3'
FY. 1021-2 ' '
Year 4'• .
- FY 2022-23 , . _
Year 5;.
FY;2023-24 . '
$ -
$ 45,000
$ -
$ -
$ -
$ -
$ 45,000
` Description -and Scope of Project
Build a new ADA men and women restroom at the Boonville Heritage Park for visitors and schools.
pu" ose and Need Including Operating Efffciencfes and Savin s'
No bathroom onsite for visitors to use.
Histo _and -Current Status ,
Boonville Heritage Park, site of the original town plat of Boonville, Texas and first county seat of Brazos County. The Park will be open to tours for visitors
and schools, which the restrooms are a must.
Pro ramBreakdown and Opera Budget Impact
Description/Basis for Estimate:
!^
FY 2020
FY 2021
FY 2022
FY 2023
FY 2024
Bathroom Construction
$4,500
_
_
_ Y--
Total Capital Cost:
_ _ _ .._ $4 500
$0
' �$0
Operating Budget Summary:
O eratin Costs:
$0
$0
$0
M$0
�$0
Total Program Cost:
$4,500
$0
$0
$0
$0
This Section to Be:Com
leted 6 . Capital !m rovement Committee Onl
=Committee Notes:
Division `:. Account Amount ,
63000500': ' 80180000 : $ 45 000.00,
Completed by: Gary Arnold
Department Name: Road & Bridge Date: 9/21/2019
Make sure quotes are submitted with requestl
9
Brazos County, Texas
Capital Improvement Program FY 2020
Department:
Commissioner's Court
Project Manager:
Project Title:
Boonville Heritage Park
Project Sponsor:
Year 4
FY 2022-23 ,
Year 5
FY -202X24 :''
Priority Number:
Start Date:
2019
Projected End Date:
Submission Date:
2017
$ 337,000
Type of Project: New
Gary Arnold
2n2n
Non -Capital or Capital: Capital: Item(s) over $5,000 each
.P revious'Funding
To -Date '.
Budget "-:, ' .
Year 1 ,,..
FY 2019-20 ;..
°_ ' ''Unappropriated Subsequent Years .
Totals
" " . Ca ital' Cost
Year 2 :', -.
:e FY,2020-21.
Year 3 =
FY 2021-22
Year 4
FY 2022-23 ,
Year 5
FY -202X24 :''
$ -
$ 337,000
$ -
$ -
$ -
$ -
$ 337,000
Description, and Scolia of Pro'ect ' .;
Build new parking lot for visitors.
Pu ose-and Need Including!Operaft Efficiencies and Sailings, .
No parking available for visitors.
...... -.History and. CurrentStatus'.
Boonville Heritage Park, site of the original town plat of Boonville, Texas and first county seat of Brazos County. The Park will be open to tours for visitors
and schools, which the parking lot will allow for buses and vehicles to park.
—Pro ram Breakdown and 0 erafin Budget Impact '
Description/Basis for Estimate:
_ FY 2020
FY 2021
FY 2022
FY 2023
FY 2024
Parking Lot Construction _
_ $337,000
_ _
_ _
Total Capital Cost:x$337
000
0
''
_ ::P Y$0
y"
Operating Budget Summary:
Operating Costs:
�
$0
�$0
Total Program Cost:
$337,000
,.$0
$0
:. $0
r", `$0
"... This Section to Be Completed
by Capital !m rovement Committee Only'
`CoTTmittee`Notes: -
Division. '--,.Account Amount
63000500 80611000 $ 3 37,000.00
Completed by: Gary Arnold
Department Name: Road & Bridge Date: 9/21/2019
Make sure quotes are submitted with request!
10
Vol. F'g.
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Commissioner's Court Project Manager:
Project Title: Capital Improvement - Contingency Project Sponsor:
Priority Number:
Start Date: 2019
Submission Date: 2019
Type of Project: New
Commissioners' Court
Projected End Date: 2020
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Previous, Funding
To -Date
Budget -
'1 Year 1
FY 2019=20 ..
Unappropriated Subsequent Years
_ -Total '
'. Capital Cost
Year 2
=FY 2020-21'
Year 3
FY 2021-22 :.
Year 4Year
FY 2022-23
5 -
FY 2023-24 ..''
$ -
$ 1,017,367
$ -
$ -
$ -
$ -
$ 1,017,367
-Description and. Scope of Pr*ct .
Items that will be purchases on a need/emergency basis during the fiscal year.
. Pu ose and Ndedincluding Operating Efficiencies and Savings
During each fiscal year, emergencies arise, such as, Patrol vehicles which are wrecked or fail to function properly and are required to be replaced during
that fiscal year. Unexpected capital equipment failures, which must be replaced for the safety and health of the public.
History and Current Status,
During FY 20, several projects were funded as a need basis. This funding is for unplanned equipment replacement or unplanned needs which arise during
the fiscal year..
Program Breakdown and Opera Budget Impact
Description/Basis for Estimate:
FY 2020
FY 2021
FY 2022
FY 2023
FY 2024
---__ Contingancy__,
$1,017,367
_.Total Capital Cost: —
Operating Budget Summary_..___
a__ 1 01, 367
--
_ $0
-_ ``._._...
_p $0
-
$0
$0
$0
$0
$0
Operating Costs:
Total Program Cost: 1
$1;017,367
$0
$01',
,$0
$0
This Section to Be Completed
by Capital Improvement Committee Only
Committee Notes: Division Account. Amount
63000506:' 80286000 1017;367.00
Completed by: Irene Jett
Department Name: Budget Office
Make sure quotes are submitted with request!
12
VIN. 3 0 - Pg. ��
Date: 9/21/2019
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
c-vci«ot vee. P-1— oi—i,.o
VoL �_._ pg -4�J
Adopted
Requested
Adopted
D••
11100000
FY 19
2019-20
FY 20
2020-21
2021-22
2022.23
2023-24
Bulk Oil Storage Building
$ 15,000
$ 15,000
Facilities Services - Fleet Vehicle
Replacement - (F250 Regular Cab
Truck)
$ 35,000
Facilities Services - Fleet Vehicle
Replacement - (E250 High Roof
Van)
$ 33,000
$ 33,000
County Attorney - Fleet Vehicle
Replacement Unit # CA8944 -
Investigations (Ford Interceptor)
$ 35,000
County Attorney - Fleet Vehicle
Replacement Unit # CA7464 -
Invesligations (Ford Interceptor)
$ 35,000
District Attorney - Fleet Vehicle
Replacement Unit # DA -1 -
Investigations (Ferd-Iniereeptae V6
Charger)
$ 35,000
$ 24,000
Constable Pct. #1 - Fleet Vehicle
Replacement Unit 505 - Patrol
(Feftl4fttereepteF V8 - Charger)
$ 38,500
$ 30,000
Constable Pct. #1 - Fleet Vehicle
Replacement Unit 504 - Patrol
( V8 - Charger)
$ 38,500
$ 30,000
Constable Pct. #2 - Fleet Vehicle
Replacement Unit 702 - Patrol
( V8 - Charger)
$ 38,500
$ 30,000
Constable Pct. #2 - Fleet Vehicle
Replacement Unit 705 - Patrol
(FeRl,intefeepter V8 - Charger)
$ 38,500
$ 30,000
Constable Pct. #3 - Fleet Vehicle
Replacement Unit 902 - Patrol
(Ford Interceptor)
$ 38,500
$ 41,000
Constable Pct. #4 - Fleet Vehicle
Replacement Unit 801 - Patrol
(Ford Interceptor)
$ 38,500 1
$ 41,000
VoL �_._ pg -4�J
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
c -v... ci... I vo.. o—i— oi... i..e
vot. 7 �_..._
Adopted
Requested
Adopted
�•�
FY 19
2019-20
FY 20
2020-21
2021-22
2022-23
2023-24
Constable Pct. #4 - Fleet Vehicle
Replacement Unit 807 - Patrol
(FeFd4mereeptep V8 - Charger)
$ 38,500
$ 30,000
Sheriff Administration - Fleet
Vehicle Replacement Unit 131 -
Recruiting/Training (Ford -
F150)
$ 35,000
$ 32,000
Sheriff Administration - Fleet
Vehicle Replacement Unit 217 -
Patrol (Ferd-Wereepiee V8 -
Charger)
$ 38,500
$ 30,000
Sheriff Administration - Fleet
Vehicle Replacement Unit 227 -
Patrol (Ferd•lmereepter V8 -
Charger)
$ 38,500
$ 30,000
Sheriff Administration - Fleet
Vehicle Replacement Unit 231 -
Patrol (Ferd-Intereeptee V8 -
Charger)
$ 38,500
$ 30,000
Jail - Fleet Vehicle Replacement
Unit 305 - Transport (Fer4-
V6 Charger)
$ 35,000
$ 30,000
Jail - Fleet Vehicle Replacement
Unit 235 - Transport (Fefd-
hAefeepW - Charger)
$ 35,000
$ 30,000
Jail - Fleet Vehicle Replacement
Unit 163 - CIT Ford Interceptor)
$ 35,000
$ 41,000
Jail - Fleet Vehicle Replacement
Unit 164 - CIT Ford Interceptor)
$ 35,000
$ 41,000
Juvenile Services - Fleet Vehicle
Replacement Unit 18 - Transports
Ford Interceptor)
$. 35,000
Juvenile Services - Fleet Vehicle
Replacement Unit 12 - Transports
Ford Interceptor)
$ 35,000
vot. 7 �_..._
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
S-Vaar W-1 Vnar Pmi— of ... 1.
Adopted
Requested
Adopted
�•
hill
FY 19
2019-20
FY 20
2020-21
2021-22
2022-23
2023-24
R&B Vehicle Replacement - Pickup
Truck w/ Equipment - Unit #572
(3/4 Ton 4wd)
$ 38,000
$ 38,000
R&B Vehicle Replacement- Pickup
Truck w/ Equipment - Unit #506
(3/4 Ton 4wd)
$ 38,000
$ 38,000
R&8 Vehicle Replacement - Pickup
Truck w/ Equipment - Unit #595
(314 Ton 2wd)
$ 29,000
$ 29,000
R&B Vehicle Replacement - Pickup
Truck w/ Equipment - Unit #520
(3/4 Ton 2wd)
$ 29,000
$ 29,000
Facilities Services - Fleet Vehicle
Replacement
$ 35,000
Facilities Services - Fleet Vehicle
Replacement
$ 35,000
Facilities Services - Fleet Vehicle
Replacement
$ 40,000
Facilities Services - Fleet Vehicle
Replacement
$ 40,000
Facilities Services - Fleet Vehicle
Replacement
$ 40,000
Facilities Services - Fleet Vehicle
Replacement
$ 40,000
County Attorney - Fleet Vehicle
Replacement Unit # CA3605
$ 35,000
County Attorney - Fleet Vehicle
Replacement Unit # CA0921
$ 35,000
County Attorney - Fleet Vehicle
Replacement Unit # CA9859
$ 35,000
County Attorney - Fleet Vehicle
Replacement Unit # CAI -020
I
$ 35,000
District Attorney - Fleet Vehicle
Replacement Unit # DA3-
Investi ations (Ford Interceptor)
$ 35,000
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
voi. pg.51
Adopted
Requested
Adopted
Department
Fleet Maintenance Service -
Project TitleFY
11111
19
2019-20
FY 20
2020-21
2021-22
2022-23
2023-24
District Attorney - Fleet Vehicle
Replacement Unit # DA4-
Investigations Ford Interceptor)
$ 35,000
Constable Pct. #I -Fleet Vehicle
Replacement Unit 501 - Patrol
(Ford Interceptor)
$ 38,500
Constable Pct. #1 - Fleet Vehicle
Replacement Unit 502 - Patrol
(Ford Interceptor)
$ 38,500
Constable Pct. #2 - Fleet Vehicle
Replacement Unit 703 - Patrol
(Ford Interceptor)
$ 38,500
Constable Pct. #2 - Fleet Vehicle
Replacement Unit 708 - Patrol
(Ford Interceptor)
$ 38,500
Constable Pct. #2 - Fleet Vehicle
Replacement Unit 26410 - Patrol
(Ford Interceptor)
$ 38,500
Constable Pct. #2 - Fleet Vehicle
Replacement Unit C4-8696 - Patrol
(Ford Interceptor)
$ 38,500
Constable Pct. #3 - Fleet Vehicle
Replacement Unit 900RES - Patrol
(Ford Interceptor)
$ 38,500
Constable Pct. #3 - Fleet Vehicle
Replacement Unit 901 - Patrol
(Ford Interceptor)
$ 38,500
Constable Pct. #3 - Fleet Vehicle
Replacement Unit 903 - Patrol
Ford Interceptor)
$ 38,500
Constable Pct. #3 - Fleet Vehicle
Replacement Unit C36415 - Patrol
(Ford Interceptor)
$ 38,500
voi. pg.51
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
5-Vawr Ficrol V—Prni.r otwnnh.o
von. 30 - Pg.5-2_
Adopted
Requested
Adopted
De ' partment
Fleet Maintenance Service -
Project TitleFY
11100000
19
2019-20
FY 20
2020-21
2021-22
2022-23
2023-24
Constable Pct. #4 - Fleet Vehicle
Replacement Unit 803 - Patrol
(Ford Interceptor)
$ 38,500
Constable Pct. #4 - Fleet Vehicle
Replacement Unit 804 - Patrol
Ford Interceptor)
$ 38,500
Constable Pct. #4 - Fleet Vehicle
Replacement Unit 805 - Patrol
(Ford Interceptor)
$ 38,500
Constable Pct. #4 - Fleet Vehicle
Replacement Unit 803 - Patrol
(Ford Interceptor)
$ 38,500
Constable Pct. #4 - Fleet Vehicle
Replacement Unit C4-1006 - Patrol
(Ford Interceptor)
$ 38,500
Constable Pct. #4 - Fleet Vehicle
Replacement Unit C4-6417 - Patrol
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 186 -
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 115 -
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 174 -
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 344 -
Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 343 -
(Ford Interceptor)
$ 38,500
von. 30 - Pg.5-2_
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
c-vo., ci—t ve.. P-1— ut�....�,.o
vol. 0 7 pg. 63
Adopted
Requested
Adopted
Department
Fleet Maintenance Service -
Project TitleFY
11100000
19
2019-20
FY 20
2020-21
2021-22
2022-23
2023-24
Sheriff Administration - Fleet
Vehicle Replacement Unit 1589 -
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 1594 -
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 1591 -
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 1592 -
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 198 -
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 237 -
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 249 -
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 247 -
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 248 -
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 239 -
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 241 -
(Ford Interceptor)
$ 38,500
vol. 0 7 pg. 63
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
19
voo. 'e:�-07 pg. 6q
5 -Year Fiscal Year Project Planning
Adopted Requested
Adopted
DepartmentFY 19 2019-20
Fleet Maintenance Service 11100000
FY 20
2020-21
2021-22
2022-23 2023.24
Sheriff Administration - Fleet
Vehicle Replacement Unit 15939 -
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 179 -
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 196 -
(Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 6401 -
Ford Interceptor)
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 6403 -
Ford Interceptor)
-
$ 38,500
Sheriff Administration - Fleet
Vehicle Replacement Unit 1590 -
(Ford Interceptor)
$ 38,500
Jail - Fleet Vehicle Replacement
Unit 172 - (Ford Interceptor)
$
40,000
Jail - Fleet Vehicle Replacement
Unit 173 - (Ford Interceptor)
$ 40,000
Jail - Fleet Vehicle Replacement
Unit 112 -(Ford Interceptor)
$ 40,000
Juvenile Services - Fleet Vehicle
Replacement Unit 0446
$ 35,000
Vehicle Replacement- Expo
$
35,000
Vehicle Replacement- Expo
$ 35,000
Vehicle Replacement- Expo
$ 35,000
06 FORD F250 3/4 TON - R&B
$
34,000.00
05 FORD F150 1/2 TON - R&B
$
34,000.00
07 FORD F150 4X41 TON - R&B
$
34,000.00
13 F350 SIGN TRUCK- R&B
$
50,000.00
0E2 F250 3/4 TON - R&B
$ 34,000.00
11 F250 SUPER CAB - R&B
$ 34,000.00
03 FORD F350 7700 - R&B
$ 35,000.00
19
voo. 'e:�-07 pg. 6q
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
20
vol. Pg.�_
5 -Year Fiscal Year Project Planning
Adopted
Requested Adopted
�'�• FY 19
2019-20 FY 20 2020.21 2021-22
2022-23 2023-24
0 1/2 TON - R&B
$ 35,000.00
01/2 TON - R&B
7FR
$
34,000.00
0 3/4 TON - R&B
$
34,000.00
50 3/4 TON - R&B
$
34,000.00
0 4X4 1 TON - R&B
$
34,000.00
50 3/4 TON - R&B
$
34,000.00
09 FORD'150 4X4 - R&B
$
34,000.00
13 1250 XU - R&B
$
34,000.00
05 FORD F150 1/2 TON - R&B
$
34,000.00
TOTALI
952,000 $ 702,000 $ 869,000 $ 863,500 $
880,500 $ 112,000
20
vol. Pg.�_
Brazos County, Texas
Capital Improvement Program FY 2020
Department:
Fleet Maintenance Service
Project Manager:
Project Title:
Bulk Oil Storage Building
Project Sponsor:
Year
FY 2(
- Year 5
FY 2023-24
Priority Number:
Start Date:
Oct.1,2020
Projected End Date:
Submission Date:
Mar -19
$ 15,000
Type of Project: New
Ken Chadwick
IN
Non -Capital or Capital: Capital: Item(s) over $5,000 each
-Previous Funding
To -Date
Budget
Year 1
FY 2019-20 -
Unappropriated Subsequent Years
- Total
:" ' -Capital ital Cost ' "-
Year'2 :
FY 2020=21 '
Year 3
FY 2021-22 - .
Year
FY 2(
- Year 5
FY 2023-24
$
$ 15,000
$
$
$
$ -
$ 15,000
' - ",.,Description and Scope of Project"
The project is to build a new building to house the 4) 250 gallon bulk oil tanks used to maintain the equipment at Road and Bridge.
Purpose and'Need Including Operating Efficiencies and Savings _'•
Federal regulations require we have a spill prevention, countermeasures, and control plan in place at the Road and Bridge yard. This because we have
more than 1350 gallons of petroleum product stored above ground at this facility. Requirements are that the new building have a containment wall able to
hold one complete 250 gallon tank if it were leak out into the building.
Histo and'Current Status.
The old building is nothing more than a metal shed that has a wood floor. The roof has nearly blown off it several times and the seepage from the pumps
and hoses leak onto the wood floor and right on the ground. We keep floor dry on the floor and keep it as clean as possible but it does not meet
requirements.
Program Breakdown and 00eratin Bud 'et Impact.
DescriptionlBasisfor Estimate:
.
_ To build a storage building_^_
FY 2020
_ —
FY 2021 —_--
FY 2022
-------_ -----
FY 2023
_
FY 2024
_ Total Capital Cost:
---
-- -.- $
—_ --, $0
-. -- --$Q--
;_---- --- $0
Operating Costs:-----
------ $0
Total Program Cost:
$15,000.
" $0
$0
$0
' . , _$O
This Section to Be Com
leted by, Capital lm rovement'Committee Only .
CommitteeNotes:,
Division . , : Account Amount
63000500 80100000 - $ , " 15,000:00
Completed by: Ken Chadwick
Department Name: Fleet Maintenance Service Date: 3/8/2019
Make sure quotes are submitted with requestl
21 -
Voi. 'W7 P9• w I
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Fleet Maintenance Service Project Manager:
Project Title: E250 Ford transit high roof van Replacement Project Sponsor:
Priority Number:
Start Date: 10/1/2019 Projected End Date:
Submission Date: 3/15/2019
Type of Project: Replacement
Ken Chadwick
1.2
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Previous Funding
=o -Date
-T
Budget,
J : " Year 1
FY 2019-20
Unappropriated Subsequent Years .
Year 2 ' Year 3 '. ; Year 4 Year 5 Total
FY 2020-21: FY 2021-22 - FY'2022-23 FY 2023-24-- Capital Cost
$ -
$ 33,000
$ - $ - 1 $ - $ - 1 $ 33,000
Ex
lain.what you want to purchase and -how it will positively impact the County. Also.note what will be improved
Replace Vehicle: 1999 Dodge 3500
Current vehicle is used for:
Providing HVAC maintenance (including changing filters often) to various County facilities.
Why should the County Purchase? Would there be negative impact if notpurchased? . '
Potential for Failure: This vehicle has multiple concerns, the main concern is transmission failure.
Other Comments: The dept. needs an enclosed large capacity vehicle because they will often carry a large amount of hvac filters.
What is the current situation that'makes this purchase important?.,
Mileage: 80,129
Interior: Poor
Exterior: Poor
Drive Train: Poor
Suspension: Poor
Anticipated Mileage at beginning of FY20: 82,129
Recurring Failures: transmission has shifting problems & loss
of power
Program Breakdown and'O eratin Bud etam act.
Description/Basis for Estimate:
Replace Vehicle:
FY 2020 _
- ----- $33,000
FY 2021 FY 2022FY
2023
—•_-_
FY 2024
Total Capital Cost:
_
��''$33 000
$0 $0
Operating Budget Summa
Operating Costs:
$0
-.._d
$0
Total Program Cost:
$33,000
; $0 - $0
$01,
$0
This Section to Be;Com
leted by Capital Improvement Committee Only
Committee Notes: Division, Account Amount
63000500. ,- .. 80890000 $ 33,000.00
Completed by: Ken Chadwick
Department Name: Fleet Maintenance Service
22
vol. 3 0'7 Pg..�.
Date: 2/18/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: District Attorney Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 10/1/2019 Projected End Date:
Submission Date: 2/19/2019
Type of Project: Replacement
Ken Chadwick
6/30/2020
Non -Capital or Capital: Capital: Item (s) over $5,000 each
Budget :. ".: ; ;e , -Una ro riated:Subse `uentYears,., ,.
PniVIOUS Funding Year ll Year 2 : • '- Year 3^ . ` 7 Year 4 " Year.5_
To -Date . 'FY 2019-20 . , : - FY 2020-2.1 FY. 2021-22 FY,2022-23 .. - ' FY 2023 24 .; :
": Total
Capital'Cost • .
$ - $ 24,000 $ - $ - $ - $ - $
24,000
.,:..;--Ex lairn:rvhat . ou want;td urchase and how it will ' ositivel im , ct the Co On.Also note what will be im`"roved.
Replace Vehicle: DA2 2006 Chevy Impala
Current vehicle is used for: Investigations
Wh .should the County Purchase? 'Would 'there bene ative im act,if not urchased?. '
Potential for Failure: Would have over 150,000 miles by the time replacement goes into service.
Other Comments: Drivers are concerned about taking out of town because of age and mileage.
= What'is;the current sitiiiitibn'that=inakbs this urchase iih ortiht? . ,,'.
Mileage: 142,201 Anticipated Mileage at beginning of FY20: 147,201
Interior: fair Recurring Failures: A/C blend door
Exterior: fair
Drive Train: good
Suspension: good
Pro ram• Breakdown.and'O eratin Bud `et im `act
DescriptionlBasis for Estimate:
Replace Vehicle:
FY 2020_ _ FY 2021
_$24,000 _
FY 2022 FY 2023
FY 2024
_ _
Total Capital Cost m��~
$2.4''00.0 $0
? $0_ `;• .: ,$0'$0
Operating Budget Summary:
_
Operating Costs
$0
Total Program Cost:
, $24;0:00. j a', $0
„t, $0 : " ; $0
$0
This Section to Be Com leted by CqVp1tal lm rovement Committee'Onl =.
Committee Notes: .. „: .. ° _., Division `" •` =Account
Amount_ .
rt 63000500- 80890000 $
24;000.00
Completed by: Ken Chadwick
Department Name: Fleet Services
23
voi. D pg. ,58
Date: 2/19/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Constable Pct. #1 Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 10/1/2019 Projected End Date:
Submission Date: 2/19/2019
Type of Project: Replacement
Ken Chadwick
1.1
Non -Capital or Capital: Capital: Item(s) over $5,000 each
PreXious Funding
To -Date
Budget ' ,
Year 1
' 'FY,2019-20 "<
- -Una ro riated Subse uent Years ,
Year,2Year 3 Year 4 = Year 5 Total
.. FY 2020-21 FY 2021 22 , FY 2022-23 FY 2023 24 '. "Ca ital Cost ..
$ -
$ 30,000
1 $ -
$ -
1 $ -
$ - $ 30,000
Ez lain what ou'want to 06rchase and,how it,will osifivel .im act the Count -Also, not& what will be im roved.
Replace Vehicle: Unit# 505 2010 Dodge Charger
Current vehicle is used for: Patrol
Why should the-.Couhty, Purchase?:Would"there be ne ative im acf,ifnot" urchased?.... Ws -
Potential for Failure: Camshaft and lifters fail due to the hours idling and the need for such quick accelerations.
Other Comments: Idle time will nearly equal the actual mileage.
What is the current situation4hat makes this purchase important?
Mileage: 87,271 Anticipated Mileage at beginning of FY20: 92,271
Interior: fair Recurring Failures:
Exterior: good
Drive Train: fair
Suspension: fair
Pro ram Breakdown and.0 eraf' Bud et im act
Description/Basis for Estimate:-.-------.--- FY 2020
Replace Vehicle:.__ ...__.. �. $30,000
FY 2021
FY 2022 FY 2023
FY 2024
Total Capital Cost: $30000
$0
$0$0
$0 . $0
0,
�__ _
$0
-
— — µ,�
Operating Budget Summary
Operating Costs: $0
Total
Total Pro ram Cost: $30„000.
$0
:'This Section to Be:Com feted by Capitalment Commitee Only
:- Committee Notes:,- ;” ,; °.
Division`; Account Amount,.
63000500',-' 80.890000 $ 30;000.00 -
Completed by: Ken Chadwick
Department Name: Fleet Services
24
Date: 2/19/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Constable Pct. #1 Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 10/1/2019 Projected End Date:
Submission Date: 2/19/2019
Type of Project: Replacement
Ken Chadwick
1-1
Non -Capital or Capital: Capital: Item(s) over $5,000 each
',:Budget UhaoorooriatedSubsequent Years' "
Previous Funding a- Year.1 Year 2 i' ' Year 3,' Year 4- . Year 5 Total •..�
To=Date FY 2019-20 • ': ' . FY 2020-21 FY 2021-22 FY2022-23 :+ FY 2023 24 Ca ital `Cost ,
$ - $ 30,000 $ - $ - $ -
$ - $ 30,000
Ex `lain;what you •wa'nt to purchase and.how it will ositivel im act the'Coun .`Also note what -will be im -roved. -,-,...
Replace Vehicle: Unit# 504 2014 Dodge Charger
Current vehicle is used for: Patrol
I4 should the Coun(yPurchase?. Would there bene ative'`im act if not` " urchased?
Potential for Failure: Camshaft and lifters fail due to the hours idling and the need for such quick accelerations.
Other Comments: Idle time will nearly equal the actual mileage.
'F ~What is.the current situationthat.inakes this pLitchase im ortant? �, .
Mileage: 93,737 Anticipated Mileage at beginning of FY20: 98,737
Interior: good Recurring Failures: CEL due to emissions leak
Exterior: good
Drive Train: fair
Suspension: fair
ProgramBreakdown and O eratfn Bud etam act
Description/Basis for Estimate:
___._ Replace Vehicle:
_ Total Capital Cost:_
Operating Budget Summary+_____.___
FY 2020_. _ _____FY 2021_ _FY_2022
` �^ $30,000
3q1,076 $0 $0
�y
_ _�_ �__ _��__•_
FY 2023 _ FY 2.024
:$0$0
'�y� __. v
—_- _-- -
$� .; — — $0
$0
Operating Costs: Y
Total Program Cost:
$30;000 ° :;:'$0 $0,
_ ' $Q $0.
This`Section to. Se'Com 7eted by, Ca O italIm rovement,Committee Onl - ;
Committe`e.Notes • ;, _ _
Division` Account
_ : , Amount,
-71 :.
63000500: 80890000 - $ 30,000.00
Completed by: Ken Chadwick
Department Name: Fleet Services
25
Vol. <?) D7 Pg. ��
Date: 2/19/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Constable Pct. #2 Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 10/1/2019 Projected End Date:
Ken Chadwick
1.1
Submission Date: 2/19/2019
Type of Project: Replacement Non -Capital or Capital: Capital: Item(s) over $5,000 each
=, Budget ;" - %-.'Unappro riated;SubseuentYears
Prev'ious4Fundmg Year 1 :Year 2` ;Year 3 ; .Year 4. Year 5
<To -Date . FY 2019=20 ' FY 2020-21 FY 2021.22 •` •. FY 2022-,23 `FY 2023 24 : ; _ `..Ca to -Cost ;:: ,
$ - $ 30,000 $ - $ - $ 1 $ - $
30,000
` Ez lain`whit ou want -to` urchase and'hdw it will positivel impact the'Coun Also:note what will'b`e roved.
Replace Vehicle: Unit# 702 2014 Dodge Charger
Current vehicle is used for: Patrol
:Wh -sheidd'the.Coun Pur"chase2 ,Would there be ne `alive Impact isnot u[chased7
Potential for Failure: Camshaft and lifters fail due to the hours idling and the need for such quick accelerations.
Other Comments: Idle time will nearly equal the actual mileage.
+ «,. What is the cur%ntsituation thafmakes this urchase'im portant?
Mileage: 89,380 Anticipated Mileage at beginning of FY20: 94,380
Interior: fair Recurring Failures:
Exterior: fair
Drive Train: good
Suspension: good
,' . _.;: -.. %•':Pro ram'Breakdown:and0 eratin 'B.ud et Impact
Description/Basis for Estimate: _ FY 2_020_ _ FY 2021_
--_ Replace Vehicle:_ _— _ ^$30,000
FY 2022
FY 2023 _
FY 2024
_ Total Capital Cost
Operating Budget Summary:
__70_
$0s.
' $0 u
:$0
eratin Cost$0 $0
.Y ,
Total Program Cost: _ $30;000 .' , _. $0
• $�_
. n , .'$p
„ $0
,This Section to'Be`Com leted:b` `Ca ital lm rovement,Committee
Committee,Note's :`° 'Divisiortx
;.Accounf
Amount ..
.-
-
63000500,. , $0890000 $
30;000:00
Completed by: Ken Chadwick
Department Name: Fleet Services
26
vie, 367 -po �.
Date: 2/19/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Constable Pct. #2 Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 10/1/2019 Projected End Date:
Submission Date: 2/19/2019
Type of Project: Replacement
Ken Chadwick
1-1
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Budget:
Prevwus Funding : Year 1
To -Date " FY -2019-20 --,
Unappropriated Subse uentYears'
Total,:.
, .Ca ital Cost'
Year 7 Year.3 �- '..
FY 2020-21 FY 2021-22 �; ,;
_ - Year 4
FY 2022-23
'Year 5
'= FY 2023-24
$ - $ 30,000
$ - $ -
$ -
$ -
$ 30,000
Ex lainwvhat" ou want`to gurchase'ah&ho`w it will°"ositivel - impact thd,Cdunty, Also note what will beim "roved.:
Replace Vehicle: Unit# 705 2014 Dodge Charger
Current vehicle is used for: Patrol
Why shoWd'the Coun " Purchase? Would"thee be ne ativeim act if notpurchased?
Potential for Failure: Camshaft and lifters fail due to the hours idling and the need for such quick accelerations.
Other Comments: Idle time will nearly equal the actual mileage.
What'is the•'currentsituation that makes.this ` urchase im octant?,
Mileage: 89,380 Anticipated Mileage at beginning of FY20: 95,380
Interior: good Recurring Failures:
Exterior: fair
Drive Train: good
Suspension: good
Program'Breakdown an"tl.Opera tin Budget Impact
Description/Basis for Estimate:
—� v_Replace Vehicle:
FY 2020
$30,000
FY 2021
FY 2022 FY 2023
FY 2024
_ _Total Capital Cost:
Operating Budget
$30 000
_ $0
_ — _$0 $0
-$0
7,$0
. '. $0
$0 `` $0
Operating Costs:
, $0
Total Program Cost:
$3g0OQ
' ; ,>:$0
$0 $0.
$0.
This
,Section to Be Com
leted b „Gialmrovemet.Committee Only:— - -
= Committee
Notes.
Division' ;, . Account" Amounf=.
63000500 80890000 $ 30;000:00
Completed by: Ken Chadwick
Department Name: Fleet Services
27
[Vol.� (31 �g.
Date: 2/19/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department:
Constable Pct. #3
Project Manager:
Project Title:
Vehicle Replacement
Project Sponsor:
• " What.is the current situationthatmakes this' urchase im ortantT= •, ;'
Mileage: 89,950 Anticipated Mileage at beginning of FY20: 95,950
Interior: good Recurring Failures: Transmission (gear ratio codes) & CEL
Exterior: fair
Drive Train: good
Suspension: good
Priority Number:
Start Date:
10/1/2019
Projected End Date:
Submission Date:
2/19/2019
Type of Project: Replacement
Ken Chadwick
1.1
Non -Capital or Capital: Capital: Item (s) over $5,000 each
Budget., ' .' :Una ro riated Subse vent Years
PreviousF.undmg .Year1 r ;;` Year.2' Yea( Year4_ Years Total;,
- To -Date ;FY:2019-20. ' FY 2020-2L FY.2621'-22 ' . FY 2022-Y3 FY 2023 24'.< Capital11;ost
$ - $ 41,000 $ - $ - $.. - $ - $ 41,000
_Ek lain what ou want`to' urehase and:how.it will° ositivel ; impact the County. Also notewhat will
Replace Vehicle: Unit# 902 2014 Dodge Charger
Current vehicle is used for: Patrol
A .. Wh shoulahthe County Purchase? Would;t►iere•be ne "ative;im act if not "urchased?
Potential for Failure: Camshaft and lifters fail due to the hours idling and the need for such quick accelerations.
Other Comments: Idle time will nearly equal the actual mileage.
• " What.is the current situationthatmakes this' urchase im ortantT= •, ;'
Mileage: 89,950 Anticipated Mileage at beginning of FY20: 95,950
Interior: good Recurring Failures: Transmission (gear ratio codes) & CEL
Exterior: fair
Drive Train: good
Suspension: good
' Pro raii►`Breakdown;and 0 eratin Budg et lm act
Description_ /Basis for Estimate:
Replace Vehicle:
_ FY 2020
FY 2021_
FY 202_2 _ _FY 2023_
FY 2024
$0 $0
..ter .: $d.
Total apital Cost:
Operating Budget Summary:�_�
$41 000
$0
r $0
- ' $0 T'$0
$0
O eratin Costs �~
; $0
Total Program Cost:$41,;000
• ' , $0
= = $0 $0
$0
=This•
Section;to Be -Coin
7eted b Ca'"itallm rovement Committee.Onl
` :COm"mltte@;Notes.
Division;. - :Account . _. Amount
r
63000500-41;000.00 =; $ - :%41;000.00
Completed by: Ken Chadwick
Department Name: Fleet Services
28
Iva � P9•
Date: 2/19/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department:
Constable Pct. #4
Project Manager:
Project Title:
Vehicle Replacement
Project Sponsor:
Replace Vehicle: Unit# 8012011 Dodge Charger
Current vehicle is used for: Patrol
a• ... : Wh should the:Coun ;Purchaser 'Would there.be ne ative.im act if not`purchased?
Priority Number:
Start Date:
10/1/2019
Projected End Date:
Submission Date:
2/19/2019
FY 2_023
Type of Project: Replacement
Ken Chadwick
1-2
Non -Capital or Capital: Capital: Item(s) over $5,000 each
":-Budget'-:,"_
P[evious Funding_ ,; Year.1 «
To;Date , �tFY 2019-20
:;." U napprdoriated.Stibe6giieritrYears, "
Year 2 `,", ." Year(3Rear 4 > Year 5 Total
_.,. FY 2020-21,x•, FY�2021 22,, _ . , `^ FY -2022-23 , .:J FY 2023-24.- ,Ca ital,Cost
$ - $ 41,000
$ -
$ - $ 1 $ - $ 41,000
,. Ez 7ain`.whit "ou want w urchase and=how'it will' ositively irhipact the'Codn :.Also note.what will beim "roved
Replace Vehicle: Unit# 8012011 Dodge Charger
Current vehicle is used for: Patrol
a• ... : Wh should the:Coun ;Purchaser 'Would there.be ne ative.im act if not`purchased?
Potential for Failure: This vehicle has had multiple engine failures, starting with the valve train under 40,000 miles. Then the engine failed. We replaced
the engine and then the new engine failed. It has spend a lot of time in the shop.
Other Comments: Maybe we can repurpose this car in another area just to run the miles out.
:What. is the'current'sitLiatioii'thbt'thakes this ur6himb im oitant?"
Mileage: 59,837 Anticipated Mileage at beginning of FY20: 64,837
Interior: fair Recurring Failures: Multiple Engine Problems
Exterior: fair
Drive Train: good
Suspension: good
Pro ram Breakdown -c 'O eratin Bual et-lrr► acf .
Description/Basis for Estimate: _ _ FY 2020 _ _ FY 2021FY
2022
FY 2_023
FY 2024
Replace Vehicle: $41,000
Total Capital Cost: _ _ _ °$41 000 $077$0'
_7770
,�$0
Operating Budget Summary:
Operating Costs:$0
Total Program Cost: 14 u.
L `This Section to Be'Com /eted b `Ca °ital lm roveinent•Commilfee
OnlJ.
Committee Notes ., - ; Division' r - ,Account Amount:
_. ,
63000500. ;50890000 ;' $ = 41;000.00:
Completed by: Ken Chadwick
Department Name: Fleet Services
29
Vol. Pg. - bq�
Date: 2/19/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Constable Pct. #4 Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 10/1/2019
Projected End Date:
Ken Chadwick
Submission Date: 2/19/2019
Type of Project: Replacement Non -Capital or Capital: Capital: Item(s) over $5,000 each
Previous'Fundmg
To -Date
Budget. Unappropriated SubseuentYears
.: Year 1 - Year 2 Year 3 • " Year 4 Year 5 Total
; r FY 2019 20 : `- .: FY 202041 ' . FY 2021-22 FY 2022-23 FY 2023-24 '' Capital Cost__ -
$ -
$ 30,000 $ - $ - $ -
$ - $ 30,000
_Exp71in"what
you wanfto urchase and'how it will; ositivel "pact fid Coun Also,note what will beim_ roved. 71
Replace Vehicle: Unit# 807 2013 Dodge Charger
Current vehicle is used for: Patrol
Why should the CodntkPurchase? 'Would there be ne ative impact if not purchased7
PotentialforFailure: Camshaft and lifters fail due to the hours idling and the need for such quick accelerations.
Other Comments: Idle time will nearly equal the actual mileage.
.,What is the current situation that makes this purchase important? `
Mileage: 92,208 Anticipated Mileage at beginning of FY20: 97,208
Interior: good Recurring Failures:
Exterior: good
Drive Train: good
Suspension: good
z . Program, Breakdown and-, eratin Bud of lm acf
Description Basis for Estimate:
Replace Vehicle:---_�-� _
FY 2020 FY 2021_
- — $30,000
FY 2022
_FY_ 2023
_FY 2024
Total Capital Cost:
$0
$0
$0$0
Operating Budget Summary:
-- -
- - $Q - - _ $0
.- - — -- $�
Operating Costs:
- - -$0
---- — ---$0
Total Program Cost:
$30;000 ' $0
$0
, $0
"„ $0
.'ThisiSection'tooeCoMpldtedby.,CbipjitaI lm rovembnt Committee Only"-
Committee Notes: Division ." Account -`Amount
63
- 000500 80890000 ; • ` $ 30,000.00 "
Completed by: Ken Chadwick
Department Name: Fleet Services
30 II_J�
Vol. 3D7 �'g. ls2
Date: 2/19/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 10/1/2019 Projected End Date:
Ken Chadwick
1-1
6/30/2020
Submission Date: 2/19/2019
Type of Project: Replacement Non -Capital or Capital: Capital: Item (s) over $5,000 each
Budget Una `ropriated Subse uent,Years,.
Previous Funding • Year 11' Year 2 ; '- Year 3'. _ . Year 4 , _ Years "
To -Date, FY 2019-20 , ", _ FY 2020-,, = FY 2021-22" ..., FY 2022-23 ' •° • FY 2023-24- _
Total
Capital Cost -,
$ - $ 32,000 $ - $ - $ - $ - $
32,000
. Eir7ain.`what you want to purchase and>how it will positivef ; it i act thie'Codnty. Aiso note what will be improved
Replace Vehicle: Unit# 131 2007 Chevy Tahoe
Current vehicle is used for: Recruitingfrraining/Misc.
'Wh 'should:the County Purchase? Would there bene ative im act.if not urchased? . '
Potential for Failure: High mileage
Other Comments:
What is the current situation that makes this purchase important?
Mileage: 167,100 Anticipated Mileage at beginning of FY20: 171,100
Interior: fair Recurring Failures:
Exterior: fair
Drive Train: fair
Suspension: fair
Pro ram; Breakdo"wn and,0 eratin Bud of Impact
Description/Basis for Estimate `— FY 2020 FY 2021
Replace Vehicle_
FY 2022 FY 2023
FY 2024
$0 $0
$0
Total Capital Cost: $32 000 , : $0
Operating Budget Summary:_____
Operating Costs: _ �$0 ^ _ n _ $0
-_ _ — $� cr - - --_ $0
--
-- - -- .—_ $0
Total Program Cost: MAO $0
- $0 $Q
,$o
'This Sectionao Be -Com leted by Ca``ital Im rovement.Committee Onl
" . Committee: Notes: "'`_ . Division - Account .
Amount
6300050080890000 $
32,000:00
Completed by: Ken Chadwick
Department Name: Fleet Services
31
Vol. O Pg. _ .
Date: 2/19/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 10/1/2019
Ken Chadwick
1.1
Projected End Date: 6/30/2020
Submission Date: 2/19/2019
Type of Project: Replacement Non -Capital or Capital: Capital: Item (s) over $5,000 each
Previous"Fundin'91
To=Date .
Budget " ,
''Year 1
-FY -20 ..
Unappropriated Subsequent Years
=
-Total .
Capital Cost
Year 2 ,:.. Year 3 " Year'4 Year S.'
FY 2020-21 -`- FY 2021.22 _ o. FY 2022=23 FY 2023'-24,:,',
$ -
$ 30,000
$ 1 $ $ - $ -
$
30,000
77. Ex lain i4hat you want to.purchase andhoiv it will positively Impact the Codn ;'Also note what will be im roved. f
Replace Vehicle: Unit#217 2013 Dodge Charger
Current vehicle is used for: Patrol
Why should the County Purchase? Would there be negative ative im act if not " urchased? . t
Potential for Failure: Camshaft and lifters fail due to the hours idling and the need for such quick accelerations.
Other Comments: Idle time will nearly equal the actual mileage.
What is the current situation that makes this purchase Important?.
Mileage: 100,080 Anticipated Mileage at beginning of FY20: 105,080
Interior: fair Recurring Failures:
Exterior: good
Drive Train: fair
Suspension: fair
Pro ram -Breakdown and O eratin Budget Impact "
Description/Basis for Estimate: FY 2020_ FY 2021
----_ — Replace Vehicle:-- -- - — ---- $30,000_ __ - ---
Total Capital Cost:- $30 000 a T $0
Operatin Bud et Summa _ - m
FY 2022 FY 2023
-----------_-- -- - -- -- --_.�_ —_
-' -7$0 -� $0
FY 2024
_.— --- -- ---
$0
Operating Costs: $p $0
$0 _�$0 j
$0
Total Program Cost: $30',0001- $0
$a $0 .: ,
$0
This Section..to Be -Completed by Capital Improvement Committee Only.
Committee Notes: Division Account
Amount,
63000500, 80890000 $
30,000.00
Completed by: Ken Chadwick
Department Name: Fleet Services
32
Date: 2/19/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 10/1/2019 Projected End Date
Submission Date: 2/19/2019
Type of Project: Replacement
Ken Chadwick
1.1
6/30/2020
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Completed by: Ken Chadwick
Department Name: Fleet Services
�,,,, 33
Vol. �02 - Pg. ��
Date: 2/19/2019
Budget,- UnapptopriatedSubseqtient Years
Previous Funding-
', Year 1' Year 2'. _ Year 3 . Year 4 Year5 - `,
Total.
To -Date
FY 2019-20 FY 2020-21: FY.2021-22 " FY 2022,23 FY 2023-24 ", ..
Capital _Cost
$ -
$ 30,000 $ - $ - $ -
$ - $
30,000
:.. Ex lain'what you-wantto' urchase"and how it will positively,impact theCdunty, Also note what will beim oved."
Replace Vehicle: Unit#227 2014 Dodge Charger
Current vehicle is used for: Patrol
Why should the County -Purchase? Would there be negative impact if notpurchased?-
Potential for Failure: Camshaft and lifters fail due to the hours idling and the need for such quick accelerations.
Other Comments: Idle time will nearly equal the actual mileage.
What is the current situation that makes this. urchase important?
Mileage: 101,601 Anticipated Mileage at beginning of FY20: 108,601
Interior: good Recurring Failures:
Exterior: good
Drive Train: good
Suspension: good
Program Breakdown and Opera Budget Impact
Description/Basis for Estimate: FY 2020 FY 2021
FY 2022 FY 2023
FY 2024
Replace Vehicle: $30,000
_ Total Capital Cost: -�M x,$30 000 $0
_
$0 7. _ $0
�_ $0
O_
perating Budget Summary:
_
Operating Costs: $0 $0
$0 $0
$0
Total Program Cost: $30,000 $0
- $0 - $0
$0
This Section to Be`Com /eted b Ca hal Im rovement Committee Only
Committee Notes: ..
Division ;- - ° Account
. Amount
63000500 " 80890000 $ .
30;000.00 -
Completed by: Ken Chadwick
Department Name: Fleet Services
�,,,, 33
Vol. �02 - Pg. ��
Date: 2/19/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 10/1/2019
Submission Date: 2/19/2019
Type of Project: Replacement
Ken Chadwick
1.1
Projected End Date: 6/30/2020
Non -Capital or Capital: Capital: Item(s) over $5,000 each
-Budget Unappropriated Subsequent Years
Previous Funding • -, .::, Year 1 Year 2 Year 3 - _ : Year 4 - Year 5
To -Date FY 2019-'20,;, . = FY 2020-21:` FY.2021-22 FY -2022-23 �' FY 2023-24:
Total
Capital Cost
$ - $ 30,000 $ $ -
$ - $ -
$ 30,000
Ex lainWhat you want to` urchase`and:how it will positively impact the County, Also note what will beim "roved.
Replace Vehicle: Unit# 231 2014 Dodge Charger
Current vehicle is used for: Patrol
Why should the Coun "Purchase? Would there be negative impact if not urchased7 ":,-`,
Potential for Failure: Camshaft and lifters fail due to the hours idling and the need for such quick accelerations.
Other Comments: Idle time will nearly equal the actual mileage.
,-;What is.the current situation that makes this urchase im ortantT '• : „ .
Mileage: 90,120 Anticipated Mileage at beginning of FY20: 98,120
Interior: good Recurring Failures: CEL - Fuel level sensor & bank 1 lean
Exterior: good
Drive Train: fair
Suspension: good
" . > •, .;... Pro ramBreakdown and O eratiri Budget Impact
Description/Basis for Estimate:
Replace Vehicle:
FY 2020 FY 2021 FY 2022
$30,000
$30 000 '' $0 ' _ - $�
FY 2023 FY 2024
_ Total Capital Cost:
Operating Budget Summary: _._..---_
- - _$0 -� ._ _�mF�:: "$0
_
$0 $0 $0
=$0 $0
Operating Costs:
Total Program Cost:$30,000
` ; $0 ." $0,.,.,.
'$0 `` $0
This,Section'to Be Com leted b ;
Capital lm rovement Committee Only.- ,.,.
Committee Notes: : ; Division " Account Amount ,
63000500 80890000 $ 30,000.00
Completed by: Ken Chadwick
Department Name: Fleet Services
Date: 2/19/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office -Jail Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 10/1/2019
Submission Date: 2/19/2019
Type of Project: Replacement
Ken Chadwick
1.2
Projected End Date: 6/30/2020
Non -Capital or Capital: Capital: Items) over $5,000 each
Previous Funding
;;To - Date
-Budget. Una ro riated Subse uenfYears -
1 Year 2 Year..3 - :`-. Year 4- Year 5 Total
FY 2019-20 - , `. FY 2020-21, .: FY 2021-22 FY2022-23 FY 2023 24 •„ -Capital Cost.,
$ -
$ 30,000 $ -
$ -
$ -
$ - $ 30,000
f c
lain:what ou=•want to.) urchase and=hoiv,it will pbsiltlydly impact the Coun ."A/so:note what will bb- Im roved:
Replace Vehicle: 2005 Ford Crown
Vic
Current vehicle is used for: Transports
Wh 'should the Coun `•Purchase?. Would there be negative impact if not purchased7
Potential for Failure:
Other Comments:
',' What is the current'situation'thatmakes this urchase.im ortant?'.-
Mileage: 117,348 Anticipated Mileage at beginning of FY20: 127,348
Interior: poor Recurring Failures:
Exterior: fair
Drive Train: good
Suspension: good
Program Breakdown and Opera g Bud et Impact ,
Description/Basis for Estimate: FY 2020 _
FY 2021_
FY 2022 FY 2023 FY 2024
Replace Vehicle: $30,000
— v —Total Capital Cost: — --� m $30 000
Operating Costs
$0 — T $0 .$0
Total Program Cost: $30;000
. $0
. $0 '$0 - $0
This Section to Be°Corn
leted b Capital im roveirient.Committee.Oril '
-Committee Notes: IDivisidn'
Account Amount
63000500 - ...80890000 $ ; 30,000.00 _
Completed by: Ken Chadwick
Department Name: Fleet Services
35
Vol. pg. �o
Date: 2/19/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department:
Sheriffs Office - Jail
Project Manager:
Project Title:
Vehicle Replacement
Project Sponsor:
.g* lain
v hat ou-want to. irrchase.and how it will ositivel ,:ini "ct the Coon 'Also:'note'what ►Ndl;be; m roved: k , ::`; = "
Priority Number:
Start Date:
10/1/2019
Projected End Date:
Submission Date:
2/19/2019
`What is the c'urr"en(situadon'that makes this •urciiase-im "ortant7...
Type of Project: Replacement
Ken Chadwick
1.1
6/30/2020
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Previous fund"
To -Date
Budget. ., " Unappropriated Subsequent Yeaes-
'' Year 1 Year'2 : . Year3 , . ` Year 4~ Year 5
FY 2019 20 ';=..." FY 2020=21 ,, = *Y 2021-22` `" FY:2022-23 < ' • , , ,, ,{ FY 2023 24 ,_.<
Total
Ca ital Cosy a
$ -
$ 30,000 $ - $ - $ - $ - $
30,000
.g* lain
v hat ou-want to. irrchase.and how it will ositivel ,:ini "ct the Coon 'Also:'note'what ►Ndl;be; m roved: k , ::`; = "
Replace Vehicle: Unit# 235 2015 Dodge Durango.
Current vehicle is used for: Transports
:;Wh 'should the;Coup Purc'halel;Would,there be ne alive irn acf if not purchased?
Potential for Failure: High mileage, we will start to see drive train problems.
Other Comments:
`What is the c'urr"en(situadon'that makes this •urciiase-im "ortant7...
Mileage: 220,790 Anticipated Mileage at beginning of FY20: 230,790
Interior: good Recurring Failures:
Exterior: good
Drive Train: good
Suspension: good
Pro rain Breakdown and Opera .Bud ' et im ct
Description/Basis for Estimate:
FY 2020FY 2021
FY 2022_ FY 2023
FY 2024
Replace Vehicle:
$30,000
_
_
Total Capital Cost:
L$30 000 0
Operating Budget Summary:
Operating Costs: —� -
— $0v"$0
$0
Total Program Cost:
$301000 $0
. , $0.
$0
" This'Sectiomto Be'Com /eted by Capital Im rovernenUCommittee Only
'Committee Notes::; Division. Account
Amount= . =
63000500 80890000 $. ::--
':- 30;000;00
Completed by: Ken Chadwick
Department Name: Fleet Services
Vol. D pg.
Date: 2/19/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department:
Sheriffs Office -Jail
Project Manager:
Project Title:
Vehicle Replacement
Project Sponsor:
$ 41,000
-aoiiiin,,,whdtj*'wdtit,fb�pLirchase
Priority Number:
Start Date:
10/1/2019
Projected End Date
Submission Date:
2/19/2019
P 00e Bet
'Weiakdown and oa,
;kW'lmct
Type of Project: Replacement
Ken Chadwick
12
6/3012020
Non -Capital or Capital: Capital: Items) over $5,000 each
Preipous Funding
ftdget' 2; _Una oprbpridted,-Subiieq(ientYeari;,,",
Year 1 Year 2 ^: Year Year 4
FY 2021--22;l
Total
$
$ 41,000 $ $
$ $
$ 41,000
-aoiiiin,,,whdtj*'wdtit,fb�pLirchase
-qWd- how it WHIJD60600j iniodct the ,Cd iinty. Also note what will LWIdipro ved.'-_'�,
Replace Vehicle: Unitft 162 2009 Dodge Charger
Current vehicle is used for: CIT
Whyshouldh eCoun(y, Purchase ?,',Wbuldtherd�be-ndgaflve, fthpAct,ifnot Purchased
Potential for Failure: Mileage is getting high and will start to see drive train problems.
Other Comments:
What i.4:th6dijrrenti;itugitfoii'th6trhakesthis p(iidhasiiimp6rtbi7t
Mileage: 109,482 Anticipated Mileage at beginning of FY20: 119,482
Interior: fair Recurring Failures:
Exterior: fair
Drive Train: fair
Suspension: fair
P 00e Bet
'Weiakdown and oa,
;kW'lmct
Description/Basis for Estimate:
FY 2020 FY 2021 2022
FY 2023
FY 2024
5e!plLce Vehicle:
t4i_'60_0
Total Capital Cost:
Operating Budget r!!r!la
7-7 _7
777
Operating Costs:
F777777716 777-7771-0
777777777fo-
Total Program Cost:
_00r $0
1',
iThisSLiction to, ftCom lefed by Capital pital '- 'rdve67f:Cdminift,66 Onl,-
omm1tt
DKrision-11,
"'Account 1'11"� Affi6ufit-,"'-
cco
630005W '80890000 $�X, i�117000.0 0-
Completed by: -Ken Chadwick
Department Name: Fleet Services
Vol. Pg.
Date: 2/19/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office - Jail Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: .10/1/2019 Projected End Date:
Ken Chadwick
11
mmongn
Submission Date: 2/19/2019
Type of Project: Replacement Non -Capital or Capital: Capital: Item(s) over $5,000 each
*64166i-FUndi
Funding
"T
Budget, U -n, a 0 0, r6 0 hated 'a
ted, -S( ibsd went Years =,
Year 2.'�
Year ".-Year 4�,, -Tota
`FY 2019-20 - FY 2020=21 IFY, 211w= ;�Y;1021-23�' 21
io �'FY 20-24-ap ta :Cost
$
$ 41,000 $ - 1 $ -
1 $
is $ 41,000
if I-
ffl� bsWye im ct the C6unW.-A1§o'h6t6 what `Will be'iMproved.
_k
Replace Vehicle: Unit# 164 2009 Dodge Charger
Current vehicle is used for: CIT
Why�shb 1he.C6dnVPur&hAse?.,Would there benegdffy6khpact.if not" 'd re se
6 u ha
Potential for Failure: Mileage is getting high and we will start to see drive train problems
Other Comments:
ry What is the current situation thit,makes this p drch6se imjidrtant?,
Mileage: 157,238 Anticipated Mileage at beginning of FY20: 1.67,238
Interior: fair Recurring Failures: repetitive A/C issues'
Exterior: fair
Drive Train: fair
Suspension: poor
.,-,,ProgramBre aakdowwbnd Oecatin Bud get-lrnpact.
Description/Basis for Estimate: -------FY
Replace Vehicle:
2020 FY 2021 FY 2022
$41,000
FY 2023 FY 2024
Total Capital Cost:
7;�
OpeKatinq Budget Summary:
Operating Costs:
$0 $0 - -7 7�0_17_
7 777777 7$
to
Total Program Cost:
$0
:;ThisSection 'tciBeCom pletedby,'90itat rokement"Committee-Oidy-7,
_�ital
V
hilsi6n
;Committee Notes..ID --ArnounV'
-Account
63000500',-,-80890000 $ 411,000.00,
J
Completed by: Ken Chadwick
Department Name: Fleet Services
38
Vol. —D
Date: 2/19/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Road & Bridge Project Manager:
Project Title: 3/4 Ton P/U 4x4 pickup - tool box, etc. - Replacement Project Sponsor:
Priority Number:
Start Date: October 2020 Projected End Date:
Submission Date:
Type of Project: Replacement,
Ken Chadwick
Non -Capital or Capital: Capital: Item(s),over $5,000 each
Completed by: Ken Chadwick
Department Name: Road & Bridge
39 r-
Vol. - - P9. —�-- i
Date: 3/6/2019
aZ Budget
" Una ro hated Subse uentYears �-
-re nous Fundmg
Year 1 ,7777W.eWr
Total
2Year
3
Year 4
Year 5
e.To-Date, ,,,
"L..a,,FY:,2 , 9 20. __
FY 2020=21
, FY`2029 22 „-
, , FY 2022-23 „ ...
;, FY 2023 24 '::,
fi , b:Ca ital:Cost s
$ -
$ 38,000
$ -
$ -
$ -
$ -
$ 38,000
"Ex
lain,wliat `o&want:to`
urchi se.-and„how.itWi11 os twef "im act the'Coun ”. A/so-note whafwill bearfi roved:"_ , n
Replace Vehicle: RB572 - 2000 Ford F150 1/2 Ton- headache rack, aux fuel tank, pump, meter and 2 -way radio
Current vehicle is used for: These trucks are utilized daily to transport workers and tools to project locations. They are also used for road
inspections during routine and emergency events (related to flooding, storms, downed trees, damaged
roadways).
}., ., 6;W1r 's'hou/al the Coun' ':P,urchase?-W6iifd there.be,rne` ative'im act if notr`yurchased?
Potential for Failure: Drive train failures
Other Comments: This vehicle is 18 years old and has engine noise and suspension problems
;,What is Elie Curren[ situation that makes this ` urchase
Mileage: 142516 Anticipated Mileage at beginning of FY20: 150000
Interior: Poor Recurring Failures: Drive Train
Exterior: Fair
Drive Train: Poor
Suspension: Poor
Pro rarri'8reakdown'and O eratin Bull et lin "act "
Description/Basisr_E
�� fostimate- _
FY 2020
FY 2021 FY 2022
FY 2023
FY 2024
Replace Vehicle:
$38,000
Total Capital Cost:__.__
Operating Budget Summary:
Operating Costs:
$0
$0 s $0
7,
Total Program Cost:
ff~ $3$;,000
�..
, $0' ' 4 . $Q`.$0
$0
1 This Section;to:Be=Com
feted b "' Ca ital /m" rovementComrrmfttee.Onl -
Committee Notes.. Dwi:Accoun
s�on„>,, n.li .t ,n,,.l Amount.-"-,,.
63000500 ; 80890000 $ 38 000 00'
Completed by: Ken Chadwick
Department Name: Road & Bridge
39 r-
Vol. - - P9. —�-- i
Date: 3/6/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Road & Bridge Project Manager: Ken Chadwick
Project Title: 3/47on P/U 4x4 pickup - tool box, etc. - Replacement Project Sponsor:
Priority Number: 1.1
Start Date: October 2020 Projected End Date:
Submission Date:
Type of Project: Replacement Non -Capital or Capital: Capital: Item(s) over $5,000 each
Peevious:Fundmg
To -Date ...
Budget
Year 1
F .FY 2018 20 .,
_ Una "'ro riated Subse' uentYears
Total ;
�_ Ca ital_Gost •;
Year 2>,
�; FY 2020-21 .:
Year 3
.r .FY2021 22 �;
Yeai 4'
Fl! 2022-23
Year 5
FY 2023 24.
$ -
$ 38,000
$ -
$ -
$ -
$ -
$ 38,000
Ex
lain what ou want.to urcha"se and how it will ositivel .im act the Coun r`ro
Also note what will beim
ved.
Replace Vehicle: RB506 - 2007 Ford F150 4X4 1 Ton- headache rack, aux fuel tank, pump, meter and 2 -way radio
Current vehicle is used for: These trucks are utilized daily to transport workers and tools to project locations. They are also used for road
inspections during routine and emergency events (related to flooding, storms, downed trees, damaged
roadways).
` l"y shouldfhe County Purchase? �Would there, be ne ative im act if not . purchased?,
Potential for Failure: Drive train failures
Other Comments: The existing light duty trucks which the proposed trucks would replace will have over 170,000 miles. It is not cost efficient to maintain
vehicles with these kind of mileages due to the nature and quantity of vehicle failures.
What is the: current, situation;thaf makes this uichase im ortant7,
Mileage: 177264 Anticipated Mileage at beginning of FY20: 180000
Interior: Poor Recurring Failures: Front suspension
Exterior: Fair
Drive Train: Fair
Suspension: Poor
Pro rani Breakdown and.0pesatin Budget Impact „_•
Description/Basis for Estimate: _
FY 2_020
FY 2_021 FY 2022
FY 2023
FY 2024
u Replace Vehicle: _ _
v� $38,000
_ _
Total Capital Cost: �$38
:: $0
Operating Budget Summary:
Operating Costs:
Total Program Cost:
$38;000
$0 . $0
$0
This'Section to Be:•Com
/eted b ;_Ca ital lm rovementCommfttee;Onl -
Committee Notes ?; ..- =-
Division Account• Amount
-
63000500 , .:808g0000 $ 313,000.00'
;
Completed by: Ken Chadwick
Department Name: Road & Bridge
40
-P^ r7 S
Date: 3/6/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Road & Bridge Project Manager:
Project Title: 3/4 ton P/U 2wd Pickup -tool box and 2 way radio Project Sponsor:
Priority Number:
Start Date: October 2020
Submission Date:
Type of Project: Replacement
Projected End Date:
Ken Chadwick
1.2
Non -Capital or Capital: Capital: Items) over $5,000 each
j
Budget
Una ro Hated Subse uentYears
Year 2`
Yea r,
Year 4.'
Year 5
PrevlousFundmg
K Year 1
Total��
Io-DateFY;2019,
2Q `,
: FY 2020-21, ,
. -'"-2"021-22
FY,2022-23
-Y2023 24 fi,,:
: Ca ital Cost
$ -
$ 29,000
$ -
$ -
Is -
$ -
$ 29,000
Ez "7airi
what "ou waritto` `urchase and ho►vif uvlll "ositivel'"im" act the"'Coup .Also+�riote:what'wil!"bean
`ioveo`:
Replace Vehicle: RB595 - 2005 Ford F150 1/2 Ton- tool box, headache rack, aux fuel tank, pump, meter and 2 -way radio
Current vehicle is used for: These trucks are utilized daily to transport workers and tools to project locations. They are also used for road
inspections during routine and emergency events (related to flooding, storms, downed trees, damaged
roadways).
-Wh '.shoWd theCodfity`Purchase? -Wouid:ihere be ne atiireahiact if not u°urchased?, _... = :...
Potential for Failure: Drive train failures
Other Comments: The existing light duty trucks which the proposed trucks would replace will have over 170,000 miles. It is not cost efficient to maintain
vehicles with these kind of mileages due to the nature and quantity of vehicle failures.
Whatis the current situation thai"makes this uchase.irn orta'nt?
"
Mileage: 164648 Anticipated Mileage at beginning of FY20: 170000
Interior: Fair Recurring Failures: Front suspension
Exterior: Fair
Drive Train: Fair
Suspension: Poor
=.. =.
:Pro am Breakdown and O' e[atin Bud et /m act "`
Description/Basis for Estimate: _
FY 2020
FY 2021
FY 2022
FY 2023
FY 2024
Replace Vehicle:
$29,000__.
Total Capital Cost:
Operating Budget Summary
Operating Costs:
f $0
$0'
:. $0
= ,$0
$0
Total Program Cost:
$29;000
$0
'This'Section_to Be: Com
feted ti : Ca ltal lm" rovementCommittee`Onl y
„+" 5,. 'Committee Notes =• ._ r :Division
Account,Amount-
63000500 ,;80890000' $, .29;000.00
Completed by: Ken Chadwick
Department Name: Road & Bridge
41
Vol. 3o7 pg. .
Date: 3/6/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Road & Bridge Project Manager:
Project Title: 3/4 ton PN 2wd Pickup -tool box and 2 way radio Project Sponsor:
Priority Number:
Start Date: October 2020 Projected End Date:
Submission Date:
Type of Project: Replacement
Ken Chadwick
1.2
Non -Capital or Capital: Capital: Item (s) over $5,000 each
Previous-Eundmg
•To -Date
rY uf3udget
Year 1
, _ FY 2019 20 ;. , ,
a lJna` ""r`o' riated:Subse' ueritYears
- Total `
Ga ital Cost -
= Year 2"
_ _. FY 2020-21 •
Year3 �
FY 2021 22 -
� -Year 4
, .FY,2022-23
Year 5
FY 2023-24 ;„
$ -
$ 29,000
$ -
$ -
$ -
$ -
$ 29,000
Ex
/ain.what ou wanGto urchase"and how it'will " ositiVel ` im act the"Coup : A/so,note:what:will besim roved:; ' ` .
Replace Vehicle: RB520 - 2011 Ford F250 Crew Cab- tool box, headache rack,aux fuel tank, pump, meter and 2 -way radio
Current vehicle is used for: These trucks are utilized daily to transport workers and tools to project locations. They are also used for road.
inspections during routine and emergency events (related to flooding, storms, downed trees, damaged
roadways).
rWh ahou/tithe Coun `Pur`chase.? Would'there:be negative itnpabtff not urch'ased7_
}Failure:
Potential for Drive train failures
Other Comments: The existing light duty trucks which the proposed trucks would replace will have over 170,000 miles. It is not cost efficient to maintain
vehicles with these kind of mileages due to the nature and quantity of vehicle failures.
Whatis the cur_ent"situation that•makes` this uichase im ortant2
Mileage: 160409 Anticipated Mileage at beginning of FY20: 170000
Interior: Good Recurring Failures: Front suspension
Exterior: Good
Drive Train: Fair
Suspension: Poor
,Pro rain' .
.Brealydown_agd.0 eratin eud et lm act
Description/Basis for Estimate: _
FY 2_020
FY 2021
FY 2022
FY 2023
2024
Replace Vehicle:
__$29,000
_
_FY _
Total Capital Cost:
Operating Costs:
• : ! $0
_$0'$0
$0
$0
Total Program Cost:
=: , $29;000
'` .. $0:
`P G
.This Sectiori to Be,,Com
feted -b . -Ca itaflm rovement Commfttee Onl
Committee Notes.,
Division.;: `Account' ;Amount
�5
63000500:'` 80890000 $ 29;000.00
Completed by: Ken Chadwick
Department Name: Road & Bridge
42
llag. ® P.- 7 7 �..
Date: 3/6/2019
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
vol. �a7_ pg.,
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Risk Management Project Manager:
Project Title: Internal Emergency Alert System Project Sponsor:
Priority Number:
Start Date: October 1, 2019
Submission Date: 3/13/2019
Type of Project: New
Projected End Date:
Leslie Contreras
Leslie Contreras
1.1
Non -Capital or Capital: Capital: Item(s) over $5,000 each
r Budget',
Subse 'uent Years ` :
Previous Funding YearF1'
Total
Yea 2
Year 3
;Year 4 ;':
Year 5:
To Date_ FY 2019=20 -
-... FY.;2020 21 > '=
..FY 2021-22 �'x_
_ :FY'2022=23��FY2023-24
_
a' Ca ital;Cost . -
$ $ 58,169
$ 2,500
$ 2,500
$ 2,500
$ 2,500
$ 68,169
:a)escrl tion and;Sco e'of.Pro'ect<<
The software system provided on -this quote is an enterprise duress/panic system. It would allow for messages and alerts to be sent to pre -configured
groups of computers and would also allow employees will be able to hit a sequence of keystrokes to trigger a duress/panic situation even if the computers
are not logged in.
This software system is completely configurable and can make any output message appear based on who triggers the system. For example, an alert
triggered by Courthouse Security could send a message to every computer monitor in the building to notify the employees of an emergency while also
giving them instructions for how to respond. For Example: "LOCK DOWN. All Personnel Need To Shelter In Place", "EVACUATE IMMEDIATELY, Please
Stay Calm And Use Emergency Evacuation Routes", etc.
This triggering from the personnel side would be either a press of an existing hardwired panic button or a set of keystrokes in the event that they need
assistance from security. For Example: If an irate customer is getting increasingly agitated and a secretary is in the office by themselves and feels
unsafe, the secretary would be able to press the 2 keys simultaneously and that would automatically alert security which could automatically pull up
cameras in that area to see what is going on (if applicable) and let them know that they should respond to the office where the button was pushed to help
with the situation.
" -!?ur oseand'Needlncludtd ;0'er+(ln Eciencies'an?!"Savin s'
Brazos County is in need of a system that can discretely alert first responders if they feel threatened or see something that needs to be addressed. In
addition, our first responding agencies also need to be able to send out an alert if there is an occurrence of an active shooter, a tornado that is about to
hit the building, if the building needs to be evacuated immediately, etc. This system will afford us that capability. It will give the employees a sense of
security as well as allow notifications to be sent out if necessary. Brazos County lacks this type of safety notification system and needs one.
Histo and;Cuirent"Status, ' �
If funded, this new CIP request will replace two earlier requests submitted by Information Technology:
1) "Surveillance & Access Control Integration", $8776, requested at priority 2.02 in FY 18 and again in FY19 at priority 2.02, and
2) "Duress Panic Expansion - CAB", $20,794", requested at priority 2.06 in FY19
"--Pro"r'arn=Breakdown.and 0 eratin Bud a"f Impact" =_
Description/Basis for Estimate:
FY 2020 FY 2021
FY 2022
FY 2023
FY 2024
_
.__�x Standard SWn No OS, 5000 Seats
$22,084
Software MessenQerProoLocked Com uter
$12,008
Software KeyProLocked Computer __
$13,655
Device - Connects existing panic buttons
$10,422
Total Capital Cost:
Operating Budget Summary
Server Maintenance Costs
$2,500
w $2,500
$2,500
_ _$2,500
Operating Costs:
$0 x$2,500?
5,$2,500W$2,500
= $2,600
Program Cost:
;$.. , 250
$2500,
$2,500$,0x58,69Total
--{" This Section:to Be,Com feted b .Ca `itel ►m
rbibment-,Commiffee.Ohl :
.... ": Corririm!ttee-Notes , "='..;.
Division ' : ,; `Account.- ': 'Amount..
63000500.,x 80211000 $ . m 58169 00,E
Completed by: Leslie Contreras
Department Name: Risk Management
Make sure quotes are submitted with request!
44
fvcq. 7 Pa_ `? `t
Date: 3/13/2019
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
45
S -Year Fiscal Year Project Planning
Adopted
Requested
Adopted
DepartmentFY
Information Technology - 14000 100
19
2019-20
FY 20
2020-21
2021-22
2022-23
2023-24
VolP Phone System Replacement
$ 105,000
$ 225,000
$ 34,000) $
(34,000) $
(34,000) $
(34,000)
Cable Certification Tester
$ 31,800
Courthouse Fiber Reroute
$ 40,480
$
40,480
San Refresh, eDiscorvery Storage,
Remove Data Center - Year 2
$ 160,825 $
160,825
$ 46,537 $
47,600
$ 12,000
SQL Server Clustering
$ 27,810
Tough ad Replacements - 25
$ 197,236
PC Statements Redactions -
Laserfiche Licenses
$ 11,988
Social Media Governance &
Archival Subscription
$ 4,810
$ 4,810 $
4,810
$ 4,810 $
4,810
MS Server 2019 Datacenter
Licensing -(64Licenses)
$ 33,600
PC Imaging Software
$ 2,499
$ 2,499
County Wireless Refresh (60 Access
Points - FY 20 and 60 Access Points
FY 21)
$ 27,657
COGNet Fiber from the Expo to Jail
to Courthouse
$ 39,325
$ 14,076 $
14,076
$ 14,076 $
14,076
Security Incident & Event
Management System - SIEM
$ 38,506
$ 23,932
Radio Key - KVL
$ 8,400 $
8,400
Fiber from Administration Building
to Courthouse
$ 2,496
Crestron Programming
$ 8,910
Network Switch Replacements - (6
Switches - FY 20)
$ 9,507
$ 9,507 $
9,507
$ 9,507 $
11,082
RedundantlnternetConnection-
(Secondary Internet Service
Provider)
$ 24,525
1 $ 24,000 $
24,000 1
$ 24,000 1 $
24,000
Polycom Handset Replacement -
(450 Phones - FY 20)
$ 39,884
$ 39,884
45
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
S -V—, W-1 V— P—Ipr PIanni..
Adopted
Requested
Adopted
DepartmentFY
14000
100
19
2019-20
FY 20
2020-21
2021-22
2022-23
2023-24
Digital Radio Test Set
$
52,374 $
52,374
Redundant Network Connection -
Pct. N1
$
7,325
Production Server Refresh - (3)
$ 69,300
Datacenter UPS Battery Refresh
$ 18,900
Remote Datacenter UPS
Replacement
$ 78,750
Secureshare Alternative
(eDiscovery)
$ 181,448 $
24,919 $
24,919
IT Conference room A/V Refresh
$ 24,226
Internet Bandwidth Increase
$ 7,200 $
7,200 $
7,200
TOTAL $
177,280 $
922,677 $
262,079
$ 193,014
$ 357,617 $
88,943 $
52,087
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Information Technology Project Manager:
Project Title: Courthouse fiber reroute Project Sponsor:
Priority Number:
Start Date: October 2019
Billy Melzow
Eric Caldwell
4 ,
Projected End Date: 2020
Submission Date: FY17 - Priority 2.05 -Denied; FY18 -Priority 2.05 -Denied; FY 19 approved but could not complete
Type of Project: Renovation Non -Capital or Capital: Non -Capital: Item(s) under $5,000 each
Completed by: Bill Holland
Department Name: Information Technology
Make sure quotes are submitted with request!
? 47
VoL vb7 pg, Laj
Date:
Budget,
Una 'ro riated Subsequent Years '
Previous Funding
Year 1 •
Total
Year,2
Year,3
=" Year.`4
Year.S
To -Date , �• .
,F.Y 2019-20
FY. 2020-21
.; FY 2021 22 " ,
:, FY 2022-23
_' FY 2023 24
Ca Ital Cost
$
$ 40;480
$ -
$ -
$
$
$ 40,480
:', Descri tion an'd Sco a of Pro ect =::
This project concerns rerouting the current aerial fiber from the Courthouse to the Sheriffs Office and the IT building. The fiber currently exits the
Courthouse from the second floor and runs on poles to the Sheriffs Office and the IT building. This project would remove the fiber from the aerial path
exiting the Courthouse and route the fiber through the underground conduit and into the Courthouse. This would remove the aerial fiber for the SO and IT
from most of the downtown area, and eliminate the remaining aerial fiber exiting the Courthouse. The fiber is currently in an aerial path exiting the
Courthouse, and it has been at risk as it runs through the trees on N. Washington Ave., and crosses E. Wm. J. Bryan Pkwy., twice. This installation would
replace the current fiber.
"Purpose and Need InoludinJ Operating Efficiencies and Savin s:
'
Compared to underground conduits, aerial fiber runs are more susceptible to damage due to factors such as falling trees, high winds, ice storms, vehicle
accidents, and animals. This project would remove the fiber from the aerial path exiting the Courthouse and eliminate the remaining aerial fiber exiting the
Courthouse. It will eliminate a major road crossing at E. Wm. J. Bryan Pkwy. This will protect the fiber from aerial damage and it will be in place should
the city decide to remove poles from the downtown area.
"-•- - H>r isio .and.CurrentStatus •,": "
The fiber reroute was originally requested for 2016-2017 budget at $26,625 and denied. The fiber reroute was again requested for 2017-2018 budget at
$33,591 and denied.
Pro "rain. Breakdown and Opera Bud' et Impact
Description/Basis for Estimate:
FY 2020
FY 2021
FY 2022
FY 2023
FY 2024
_— labor and materials
$34,113
_ -- splicingmaterials _—�_
-- -- $4,436
-- ----- —5% markup___----
—
_ _ y $1,931
p$40 480
- ----- -
, $0
--- —--_-------
p $0
---------- --
$0
-- —
"$0
Total Capital Cost:
Operating Budget Summary:
Extended hardware and software support
Operating Costs
$0$0
77—
��_
$0
W P
: $0..
$0
Total Program Cost:
$40,480.
: - $0$0
Zhls_Section to Be:Cornpletdd,by
Capital Improvement. -Committee Only,
= Coinrriittee:Notes: ' " °: ` -
Division :.: `., ` ;,' Account - Amount.
63000500:'. 80205000 a; -40,480?W,.
Completed by: Bill Holland
Department Name: Information Technology
Make sure quotes are submitted with request!
? 47
VoL vb7 pg, Laj
Date:
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Information Technology Project Manager:
Project Title: SAN Refresh, eDiscovery stor., Remote Data Cntr. YR 2 Project Sponsor:
Priority Number:
Start Date: Nov. 2019
Billy Melzow
Eric Caldwell
1.1
Projected End Date: Feb. 2020
Submission Date: Annually since FY2014 with various target funding dates
Type of Project: Expansion Non -Capital or Capital: Non -Capital: Item(s) under $5,000 each
Completed by: Tate Tumipseed
Department Name: Information Technology Date: 3/15/2019
Make sure quotes are submitted with request!
48
!Vol. 307 i g. �"
Budget ":
" ' Unappropriated Subse vent Years
Previous Funding
Year -1 F,=
Total
Year 2
Year,3
"Year*-
Year 5
To -Date ,
�;FY2019=20- •-
FY 2020-21.,
FY 2021 22-, :
F,Y2022-23.'
FY 2023-24
' �Ca ital Cost
$ 274,077
$ 160,825
$ -
$ 46,537
$ 47,600
$ 12,000
$ 541,039
Descri tion:and Scope of Praject; -t
This CIP combines three earlier CIPS into one resulting in a cost savings (SAN Refresh, eDiscovery Storage Expansion, and Remote -Data Center).
During year one of this consolidated project, a vast majority of Brazos County's data was consolidated into a single storage appliance that will allow for
continued growth and performance improvements. Brazos County's video evidence data has been growing at a rate far greater than any other data type.
While this new storage appliance is capable of accommodating production storage for video evidence, we are rapidly approaching a point where backing
up and restoring video evidence will not be possible with our current backup hardware.
Purpose and *Need Including' Oeri tin Efficlehcies and Savings
Year two of this project is to purchase an EMC Isilon network storage system, to be installed in the remote data center. This storage system will act as a
backup and replication target for video evidence data as well as have the potential to be configured as a primary storage location for this data in the event
of a primary data center failure. We will be able to use a far more flexible file restore process, as well as retain required video evidence data for longer
periods. The remote data center Isilon storage will allow Brazos County flexibility in choosing the best system/service for eDiscovery and is designed
specifically for handling large amounts of data.
Histo-" .and,Cun'ent Status's ° i
'a
Year one of this combined project was funded in FY19. We have implemented that new storage in our production environment and are seeingsizeable
improvement in speed as we migrate data to it. We are currently struggling to maintain backups of the county's production data with the hardware we
have on -hand.
= -Pro ramBreakdown and O eratin Budget Impact .
Descr!p_tion/Basis_for Estimate:
FY 2020
FY 2021_
FY 2022
FY 2023
FY 2024
Remote data center Isilon storage
$153316.7
_
_._
Production storage expansion
W
$44,321�
$33,905
Mark up�5%�_
__.___. $7,658
$160 825
_N $0
_$2,216._._,.
i F $46 537
__,_$1,695
$35 600
T '$0
Total Capital Cost:
_Operating Budget Summary
Extended hardware and software support
$12,000
_u $12,000
Operating Costs:
v $0„
: $0
�' ,$0
`TM ..$12,000
Mai $12;000
Total Program Cost:
$160,825.
$0
$46,537
.. °. $47,600,
,. $1200
- ';This Section to Be Com
feted b Ca ital !m rovement Committee Onl ' "'
Committee Notes:
DivisionAccount'. 'Amount
63000500x`:` 10205000 -`60825.00 -
Completed by: Tate Tumipseed
Department Name: Information Technology Date: 3/15/2019
Make sure quotes are submitted with request!
48
!Vol. 307 i g. �"
Brazos County, Texas
Capital Improvement Program FY 2020
Department:
Information Technology
Project Manager:
Billy Melzow
Project Title:
Radio Key - KVL
Project Sponsor:
Eric Caldwell
$ -
$ 8,400
Priority Number:
1.11
Start Date:
Nov. 2019
Projected End Date:
Nov. 2019
Submission Date:
FY2020
=Pu ose and.Nded lncid n '.O' eratin` Efficien`cies and "Savin s=,,, " "
This KVL5000 allows us to install or reinstall radio encryption algorithms into our public safety radios. This is a common task in radio programming and
maintenance, but is very important. Without encryption some channels in the radio are locked from users. The device also allows us to load flash
upgrades purchased through Motorola.l.E. Bluetooth, gps, WIR, etc.
Type of Project:
Replacement
Non -Capital or Capital:
Capital: Item(s) over $5,000 each
FY 2020_
--�V
Previous Funding
udget '°v
Year 1
:> "` Una" ro riated Subse uent,Years
Total
" .Capital Cost . .
Year;2
FY;, 202( _
Y.ea:3
`- •,FY_2021-22 -
Year 4r'"
: FY';2022-23, ,
Year5
FY 2023,24
$ -
$ 8,400
$
$
$
$
$ 8,400
`- .; Descn
tion and'Sco a of Rro ect
The Motorola KVL (key variable loader) 5000 is a device used for encryption key loading and flash upgrades to Motorola radios.
=Pu ose and.Nded lncid n '.O' eratin` Efficien`cies and "Savin s=,,, " "
This KVL5000 allows us to install or reinstall radio encryption algorithms into our public safety radios. This is a common task in radio programming and
maintenance, but is very important. Without encryption some channels in the radio are locked from users. The device also allows us to load flash
upgrades purchased through Motorola.l.E. Bluetooth, gps, WIR, etc.
, _ ; .; Histo and.;Cuirent Status:�, ,'
Brazos County previously owned a KVL 3000 that was kept by a local Motorola service shop Texas Communications. At the time they handled all the
radio programming for the county as this was the designated procedure. The KVL3000 is now long past it's end of life, and we will need the KVL 5000 for
all current and future needs.
-- • _,`. Pro- ianl:Breakdownand O' eratin Bud 'etlm act" .
Description/Basis for Estimate:_
FY 2020_
--�V
FY 2021
FY 2022
FY 2023
FY 2024
MOTOROLA KVL 5000
$8,000
_ _
_
Total Capital Cost:
$0
$0
-------$-0
Operating Budget Summary`_
Operating Costs:
$0
$080
Total Program Cost:
$840.0
<,
Th1s:Sectionto:BeC6m
letedb'aCapital lm rovementCommltteeOnl
Committee-Notes=.�,�, :•� .� �•:,. ;.�`
Drvision"�:_ � . _ Account =� . , Amount ,
r
0
63000500 Y 80205000" - 8 400:00.
Completed by: Caleb Coppinger
Department Name: Information Technology Date: 3/15/2019
Make sure quotes are submitted with request!
49
r�CS
VAI. V,� ..pg. ..�._._..
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Information Technology Project Manager:
Project Title: Digital Radio Test Set Project Sponsor:
Priority Number:
Start Date: Dec. 2019 Projected End Date:
Billy Melzow
Eric Caldwell
2-R
Den -2018
Submission Date: FY2020
Type of Project: Replacement Non -Capital or Capital: Capital: Items) over $5,000 each
Completed by: Caleb Coppinger
Department Name: Information Technology
Make sure quotes are submitted with requestl
50----
v,,,. 2)c-)7 pg.�I
Date: 3/15/2019
'Budget,,
- Una ro rioted Subse uent Years
Previous F'6nding
; Year •" '
Total
Year 2
Year 3.. ,
Year'4
Year 5
To Date .: ? :,..,
. ; °FY 2019-20 -' :
FY 2020=21 .:
FY=2021-22.c..
FY:2022-23
FY'2023 24
V ., Capital -Cost :
$
$ 52,374
$ -
$ -
$ -
$
$ 52,374
—Descri tion abSco a -of• Project.
The digital radio test set is the main tool for analyzing a radio for proper or improper function. It is used to troubleshoot frequency related issues, as wellt
as assuring a radio is operating within it's designated parameters. Without a radio test, or radio analyzer as most refer to it, there are very few things we
can do to check for issues, or test for proper function.
Purpose afid'NeedIficluding Operating EfFclencles and Savings'
Digital Radio Test Set will allow the us to test radios and repeaters for proper function. This is a very important step in determining whether radios need to
be sent off to be repaired or not. Also, it is common practice to periodically test radios to ensure they are not operating outside of the designed, and
programed parameters. Lastly, when radios are not working we have to send them off to service shops to get looked at. If the county is able to purchase
this test equipment, it will enable us to do in-house testing and troubleshooting.
Histoiy and Current Status':' `
Brazos County does not currently have a Radio Test Set. Currently, as in the past, we send all radios in to be diagnosed to radio service shops we can
charge in upwards of $200 to look at a radio. As of right now, our radio fleet is relatively new, and there is not a high rate of issues. We have to send in 10
15 radios a year right now. As the fleet ages, being able to diagnose radios will become more and more common. Test sets also have the ability to
automatically tune 2 way radios as our radio repeaters. Being able to tune the fleet saves on the cost of having it down by a 3rd party which can be costly
with 540+ radios. Having the ability to troubleshoot in house will save time and ensure the functionality of our radios stems.
Pro ram Breakdown and Operatfn Bud et /m ct
Description/Basis for Estimate:
FY 2020
FY 2021
FY 2022
FY 2023
FY 2024
v Aeroflex Digital Test Set$46;942
tio—$2,9-3-8
5 Year Warranty and Calibration_
_
^$2,938
Total Capital Cost:
Operating Budget Summary__
_ 10
$01
_$0
.:_ $0
": $0
Operating Costs:
Total Program Cost:
$52,374:
$0
' $0
- .. $0
:.. $0
" This Section toBe-,Comp1etedbJ1,Ca
Hal Improvement Committee Onl
+ :Committee Notes.
Division" - Account;i: Amount
. ,
63000500,'t 10286000' ' $= `52,374.00
Completed by: Caleb Coppinger
Department Name: Information Technology
Make sure quotes are submitted with requestl
50----
v,,,. 2)c-)7 pg.�I
Date: 3/15/2019
Financial Software -
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
5 -Year Fiscal Year Project Planning
dopted I Requested Adopted
FY 19 2019-20 FY 20 2020-21 1 2021-22 1 2022-23 1 2023-24
pg. 8�0
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Auditor Project Manager: Katie Conner
Project Title: Financial Software for the Future Project Sponsor:
Priority Number: 1.1
Start Date: 10/1/17 Projected End Date: 2020
Submission Date: 2017
Type of Project: New Non -Capital or Capital: Capital: Item(s) over $5,000 each
#
Budget= '
Una" " ro "riated Subsequent Years
Year2
Year;3
Year 4 =
Year 5
Previous Funding
-`Year, 1
Total >.-
To.Date ..:._
.. :FY,2019=20 ,.,
� - FY -2020.21 ' ,�
FY 2021-22:
FY 2022-28,` ., . •
>:FY 2023 24
w'� ! Ca `ital Cost
$ 461,758
$ 3,212,858
$ 500,000
$ 500,000
$ 500,000
$ 500,000
$ 5,674,616
Descri tionand Sco' a of Pro ect '
Evaluation and selection of a financial software that will support the activities and state mandates of Brazos County for the next 10-15 years. Project
includes RFP, selection, planning, implementation and review. Scope includes Budget, General Ledger, Human Resources, Payroll; Purchasing,,
Inventory, Work Orders, Timekeeping, Assets, Grant/Project Accounting, and Compliance. Estimates based on averages of proposals received by larger
counties for similar software. Amounts for Years 3-5 are expected increases in annual maintenance above the $50,000 we pay currently.
Bu an31
ose d Need Includin `:0 eratin _Efficiencies and Savin s
The current software we are using for accounting and reporting was developed by Pentamation and implemented in Brazos County in 1995. There was
an upgrade purchased and implemented in 2005 and we are currently requesting an additional upgrade. Pentamation morphed into Sungard and
Sungard has been purchased by FIS in 2015. While Sungard has not indicated when or if it will stop supporting Finance Plus the most recent versions
released do not include substantial changes or functionality. This brings into question how much time they intend to invest in the software in the future.
Additionally, they have developed a new software that they are more aggressively marketing.
6, Histo' arid?Current Status'°
History stated in above box. Currently we are working with the Purchasing, Budget, Human Resources, Information Technology, County Treasurer, Risk
Manager, Road and Bridge and the Fleet Department to come up with the requirements we need. We are making a concerted effort to only require what
we are actually using now.
;. Pro"raii►"Breakdown and O eratin Budhretimpict.
Description/Basis for Estimate:
���
FY 2020
FY 2021
F_ Y_ 2022
FY
FY 2024
software
_
$3,212,858
_ _
$500,000
$500,000
_
_ _ $500,000
_
- $500,000
Cap!tal Cost: _
$3 212 858
" x$500;000
$500 000
, 't . ;- $500 000
$500,000
Operating Budget Summary
Operating Costs:
-$0
'.$0
- $
777-- 7$0
W= d
Program Cost:
12,
0
,000,858 $500
$50,000'5Total
"Th fsFSectfon`to Be Com"
feted b Ca 7taPlm rovement_Comniittee 0n/
"Committee Notes „ .:' .
Division;: Account
63000500 F 80211000 $ -3i212,858.'00
01-
Completed by: Katie Conner
Department Name: Auditor Date:
Make sure quotes are submitted with request!
2� 52
' V01. ® pg. S 7
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
i �.
. . . . . . . . . .
5 -Year Fiscal Year Project Planning
Adopted
Requested
Adopted
DepartmentFY 19
Purchasing - 16500 100
2019-20
FY 20
2020-21
2021-22
2022-23
2023-24
Copier for Jail Booking - Additional
Unit
$ 5,100
$ 5,100
TOTAL
$
1 $ 5,100
1 $ 5,100
is
$
$
$
i �.
. . . . . . . . . .
Brazos County, Texas
Capital Improvement Program FY 2020
Department:
Purchasing
Project Manager:
Charles Wendt
Project Title:
Additional Copier for Jail Booking
Project Sponsor:
Celina Patino
$
$ 5,100
Priority Number:
1.1
Start Date:
10/1/2019
Projected End Date:
= escri tion`and3co e:ofPro ect -'
Submission Date:
3/14/2019
After reviewing service calls and the average monthly volume report, one copier at Jail Booking provides insufficient support for daily operations. The
proposed additional copier will help reduce down time in the high traffic booking area and alleviate the high volume usage on the current machine.
Downtime of this machine decreases efficiency in this 24/7 area of the jail. No additional per page maintenance will be required as all multifunction
machines utilize a pool of images throughout the County.
_ r = Histo "and CurrenfStatus
When the current machine" is inoperable due to breakage or service, there are no efficient alternatives and booking is down until the machine is repaired.
Average Monthly Rate: 35,987 copies Service Calls in FYI 9: 20
Type of Project:
New
Non -Capital or Capital:
Capital: Item(s) over $5,000 each
PrewousFunding
To -Date., . ';'
Budget
Year1 <;
FY 2019=20
Una - tb riated Subsequent -Years
Total
:.. S Ca ital Cost
Year;2
: =}FY 2020=21
Year3
FY 2021 22 :;
f. .Year4 =
,. EY 2022-23 ...
YearS
", F1(,2023 24 .t ..
$
$ 5,100
$
$ -
$
$
$ 5,100
= escri tion`and3co e:ofPro ect -'
XEROX Altalink B8055 (55PPM MONOCHROME MFP) additional accessories, finisher and stapler included. This machine is capable of copy, print,
scan and fax.
m
Urpose'and'Neeal lnclutlin "O eratfn` Efficiencies and Sawn s,: '�
After reviewing service calls and the average monthly volume report, one copier at Jail Booking provides insufficient support for daily operations. The
proposed additional copier will help reduce down time in the high traffic booking area and alleviate the high volume usage on the current machine.
Downtime of this machine decreases efficiency in this 24/7 area of the jail. No additional per page maintenance will be required as all multifunction
machines utilize a pool of images throughout the County.
_ r = Histo "and CurrenfStatus
When the current machine" is inoperable due to breakage or service, there are no efficient alternatives and booking is down until the machine is repaired.
Average Monthly Rate: 35,987 copies Service Calls in FYI 9: 20
a ProgramBreakdoivnand 0 eratin Bud 'etam act
Description/Basis for Estimate: _
FY 2020 _ FY 2021
FY 2022
FY 2023
FY 2024
i� XEROX Altalink 88055
Total Cap!tal Cost
$5,100
_
Operat!ng Budget Summary: T
Maintenance Plan _ _
_
$0
Operating Costs:
$0'. �$0t
$0
$0
:$0
Total Program Cost:$5,100
` $0
- $0
$Q
- $p
ThiiSectionYo Be Coin leted b -Ca ital.'Im rovement,Comnrittee Only ._ .
Committee Notes:--', ; . _
Division= Account ':,,,Amount
3
63000500 80230000 5,100.00..
Completed by: Charles Wendt
Department Name: Purchasing
Make sure quotes are submitted with request!
Date: 3/15/2019
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
S -Year ri—I Vnar orninrf Olannina
i
Adopted
Requested
Adopted
Dep
Sheriffs •
00 100
FY 19
2019-20
FY 20
2020-21
2021-22
2022-23
2023-24
Fleet Vehicle Replacement Unit
195 - Patrol (Ford Interceptor) -
_
Approved FY 19, have not received
$ 37,000
$ 29,553
Fleet Vehicle Replacement Unit
218 - Patrol (Ford Interceptor) -
Approved FY 19, have not received
$ 37,000
$ 29,553
Fleet Vehicle Replacement Unit
219 - Patrol (Ford Interceptor) -
Approved FY 19, have not received
$ 37,000
$ 29,553
Fleet Vehicle Replacement Unit
220 - Patrol (Ford Interceptor) -
Approved FY 19, have not received
$ 37,000
$ 29,553
Fleet Vehicle Replacement Unit
221 - Patrol (Ford Interceptor) -
Approved FY 19, have not received
$ 37,000
$ 29,553
Fleet Vehicle Replacement Unit
225 - Patrol (Ford Interceptor) -
Approved FY 19, have not received
$ 37,000
$ 29,553
Fleet Vehicle Replacement Unit
228 - Patrol (Ford Interceptor) -
Approved FY 19, have not received
$ 37,000
$ 29,553
Fleet Vehicle Replacement Unit
229 - Patrol (Ford Interceptor) -
Approved FY 19, have not received
$ 37,000
$ 29,553
Fleet Vehicle Replacement Unit 230
- Patrol (Ford Interceptor)
$ 37,000
$ 29,553
i
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
5 -Year FI -al Year Prniprt Planninn
Addpted
Requested
Adopted
DepartmentFY
Sheriffs Office -Administration
- 28000100
19
2019-20
FY 20 2020-21 2021-22 2022-23 2023-24
Additional Fleet Vehicle - New
Patrol Deputy (Ford Interceptor) -
Approved FY 19, have not received $
45,500
$
29,553
Training Facility - Phase 1
$ 214,880
Ballistic Vest Replacement - SWAT
Team (5)
$ 11,130
Taser Replacement - (5)
$ 5,780
Handheld Radio Replacement - 25)
$ 93,253
MDT Terminals - (6) Additional for
Special Services
$ 45,939
Dispatch Console Upgrade -(2)
$ 34,958
Smart Board Upgrade and
Replacement - SO Command and
CID Conference Rooms
$ 23,490
UAV(Drone) Downlink
$ 20,787
TOTAL $
378,500
1 $ 450,217 1 $
295,530 1 $ $ $ $
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 2018
Ken Chadwick
Projected End Date: 2020
Submission Date: 7/10/19 -Vehicles were on backorder and did not arrive before end of fiscal year.
Type of Project: Replacement Non -Capital or Capital: Capital: Item(s) over $5,000 each
Completed by:
Carla Field
Department Name: Sheriffs Office
Date:
Make sure quotes are submitted with request!
5]
Vol. X07 Py,
'.BudgetUna
"ro riated Subse uent Year`s
.
Preidou§ Funding
Year 1 w .
Total
� Year,
Year'3--,--`,,:,
Year 4 "
Years
To -Date `'
_
-�FY 2019-20! >, "
FY,2020=21 -
_.. FY 2021 22 '
' ` . n. FY2022-23
.a
FY 2023-24 -
$ .
$ 29,553
$
$
$
$
$ 29,553
s,�.Descri tionanaf,Sco eofPro'ecV
UNIT 195 - 2010 Dodge Charger VIN: 2B3AA4CT6AH280679 This is a vehicle used by the Patrol Division and we propose to replace it with a Ford
Interceptor. Unit 195 currently has a Tough Book computer and an Arbitrator system. The computer and the appropriate updated equipment will
transfer into the new unit.
** One Time "Buy Board Fee" of $400.00 required for the total number of vehicles purchased.**.
P'u ose'and Need Including O "eratin .Efficiencies ar►d.Savin s
All Sheriffs Office vehicles are emergency response units needed by licensed personnel to respond at a moment's notice. To ensure the responsibilities
of the Sheriffs Office are carried out as required, it must have the assurance of being properly equipped so as to respond effectively; this includes
dependable fleet vehicles not subject to breaking down. Routine maintenance on new vehicles is much less costly than maintaining older ones. The
older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer
covered under manufacture warranty. Further, allowing a vehicle to be rotated out of the fleet, prior to its becoming non -operational, will allow the county
to maximize its resale value at auction, thus returning more dollars to the county's general fund.
' Histo ` and Ctirrenf.Status
Current mileage as of 02.28.2018 = 86,000.
-� . , u .�:�, �-`-Pro"` kWn,B eakdown and -O `eiatin "bbd et lm act
Description/Basis for Estimate:
FY 2020
FY 2021
FY 2022
2023
FY 2024
Vehicle Replacement
_
�! $29,553
_
�FY
_ Total Capital #Cost: W4$'29
553
-! 0
�"
0 eratin Bud et Summa ___.__-
�
Maintenance Plan
$0
Operating Costs:
0
�$0
Total Program Cost:
$29553
° $0
f
_x $0
$0$0
This Section to Be Com"
leted b Ca ital lm roveirienLComrimittee'On/
r Committee Notes.,. ��
Division a Acaountti "Amount.,
63000500 `8089000VI- $_ '-29- 553.00
Completed by:
Carla Field
Department Name: Sheriffs Office
Date:
Make sure quotes are submitted with request!
5]
Vol. X07 Py,
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Ken Chadwick
Start Date: 2018 Projected End Date: 2020
Submission Date: 7/10/19 - Vehicles were on backorder and did not arrive before end of fiscal year.
Type of Project: Replacement Non -Capital or Capital: Capital: Item(s) over $5,000 each
Completed by: Carla Field
Department Name: Sheriffs Office
Make sure quotes are submitted with request!
Vol. pg, Q3
Date:
Budget _>
r° _4 Una ro riatedSubse sent Years
-Previous Funding,
ear. ;°
Year ,
Year3
r Year 4
k Year 5
Total
. To -Date.
FY 2019-20`'`
: ;,FY 2020-21 " `
,;: - FY 2021'-22
FY 2022 23`:
FY2023=24
.= Ca ital Cost
$
$ 29,553
$ . -
$ -
$
$
$ 29,553
'�.- ., .':'Qescri tionand Sco a ofPro'ect = ,; ;
UNIT 218 – 2014 Dodge Charger VIN: 2C3CDXATXEH'190884 This -is a vehicle used by the Patrol Division andwepropose to replace it with a Ford
Interceptor. Unit 218 currently has a Tough Book computer and an Arbitrator system. The computer and the appropriate updated equipment will
transfer into the new unit.
** One Time "Buy Board Fee" of $400.00 required for the total number of vehicles purchased.**.
Purpose and Need Including,0i3eMiting Efficiencies and Sawn"s :, ._ .
All Sheriffs Office vehicles are emergency response units needed by licensed personnel to respond at a moment's notice. To ensure the responsibilities
of the Sheriffs Office are carried out as required, it must have the assurance of being properly equipped so as to respond effectively; this includes
dependable fleet vehicles not subject to breaking down: Routine maintenance on new vehicles is much less costly than maintaining older ones. The
older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer
covered under manufacture warranty. Further, allowing a vehicle to be rotated out of the fleet, prior to its becoming non -operational, will allow the county
to maximize its resale value at auction, thus returning more dollars to the county's general fund.
Histo=andCdrrent Status
Current mileage as of 02.28.2018 = 118,000.
P_r"o ani.Breakdown
and`O" "eratin
'Budgetdm act"
Description/Basis for Estimate:
FY 2020
FY 2021
FY 2022
FY 2023
FY 2024
Vehicle Replacement
_ —$29,553
Total Capital Cost:
'� _
�•
�-"`�"
Operatin Bud et Summa
___„�,�.
�`
Maintenance Plan
Operating Costs:
$0
$0
Total Program Cost:
$29553
$0
-This:Secilon.
to.Be;Com
leted'b _ Ca "ital lm rovement Committee Ont ,
;; Committee Notes
Division, "=_ "Account: , "Amount =
63000500 80890000-= 29,553.00
Completed by: Carla Field
Department Name: Sheriffs Office
Make sure quotes are submitted with request!
Vol. pg, Q3
Date:
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Ken Chadwick
Start Date: 2018 Projected End Date: 2020
Submiss'on Date: 7/10/19 -Vehicles were on backorder and did not arrive before end of fiscal year.
Type of Project: Replacement Non -Capital or Capital: Capital: Item(s) over $5,000 each
Completed by: Carla Field
Department Name: Sheriffs Office Date:
Make sure quotes are submitted with reauest!
vd..4jb% PB. R1
Budget
Una " io riated Subse uentYears .
2,
Year,3
Year 4
Year"5
Previous Funding
Year 1Year
Total
FY 2019 20�
FY 2020=21 ...
, ' FY -2021 22
FY2022 23.;;
FY, 24 ,,
a . Ca I Cost
$ -
$ 29,553
$
$ -
$ -
$ -
$ 29,553
5 �`, Descrf tron:and, co" e'ofPro ect . �`
UNIT 219 - 2014 Dodge Charger VIN: 2C3CDXAT1 EH190885 This is a vehicle used by the Patrol Division and we propose to replace it with a Ford
Interceptor. Unit 219 currently has a Tough Book computer and an Arbitrator system. The computer and the appropriate updated equipment will
transfer into the new unit.
** One Time "Buy Board Fee" of $400.00 required for the total number of vehicles purchased..**.
�;Pu ose"and Needlncludln :O"eratin .Efficiencies"andSavm"s'=., _.
All Sheriffs Office vehicles are emergency response units needed by licensed personnel to respond at a moment's notice. To ensure the responsibilities
of the Sheriffs Office are carried out as required, it must have the assurance of being properly equipped so as to respond effectively; this includes
dependable fleet vehicles not subject to breaking down. Routine maintenance on new vehicles is much less costly than maintaining older ones. The
older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer
covered under manufacture warranty. Further, allowing a vehicle to be rotated out of the fleet, prior to its becoming non -operational, will allow the county
to maximize its resale value at auction, thus returning more dollars to the county's general fund.
} :Histo" 'andCurrentStatus z
Current mileage as of 02.28.2018 = 107,000.
Pro ram: Breakdown: and 0 "e[atln " 'Bud "et irn act-
Description/Basis for Estimate:
_ _FY 2020 FY 2021
FY 2022
FY 2023
FY 2024_
Vehicle Replacement
_
$29,553
_._._. Total Capita' Cost: r.___
,_. $29 553 =MEN
V^
9peratr1qBudget SuTnjar3C,w
4
Maintenance Plan
$0
Operating Costs: I
Total Program Cost:
ThisSecction
to Be:"Coin /etedb 'Ca itaLln► iovement•Committee�nly
.Committee,Notes .
Dirnsion "Account Amount _
{
63000500 80890000 $ ;`.29,553 00`
Completed by: Carla Field
Department Name: Sheriffs Office Date:
Make sure quotes are submitted with reauest!
vd..4jb% PB. R1
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 2018
Ken Chadwick
Projected End Date: 2020
Submission Date: 7/10/19 -Vehicles were on backorder and did not arrive before end of fiscal year.
Type of Project: Replacement Non -Capital or Capital: Capital: Item(s) over $5,000 each
Completed by: Carla Field
Department Name: Sheriffs Office
Make sure quotes are submitted with request!
Pg.
Date:
Budget'Unaiporopriat
Q',Unaiporopidia d Subse vent Years
Previous Funding
Year
7otal
2
ear,
Year-3
-%,",,�Year,4
-,FY,2 20-2V-
_,,FY 20
_FY Q22-23
FY 2623441 -
'C' ap ft 1
$
$ 29,553
$
$
$
$ 29,553
UNIT 220 — 2014 Dodge Charger VIN: 2C3CDXAT3EH190886 This is a vehicle used by the Patrol Division and we propose to replace it with a Ford
Interceptor. Unit 220 currently has a Tough Book computer and an Arbitrator system. The computer and the appropriate updated equipment will
transfer into the new unit.
One Time "Buy Board Fee" of $400.00 required for the total number of vehicles purchased.**.
J, Purpose and- ed 1,ft61ud1ri4,'00dmH1ig Effldi6neidii ari&S6vin4s,. 'e- X�
All Sheriffs Office vehicles are emergency response units needed by licensed personnel to respond at a moment's notice. To ensure the responsibilities
of the Sheriffs Office are carried out as required, it must have the assurance of being properly equipped so as to respond effectively; this includes
dependable fleet vehicles not subject to breaking down. Routine maintenance on new vehicles is much less costly than maintaining older ones. The
older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer
covered under manufacture warranty. Further, allowing a vehicle to be rotated out of the fleet, prior to its becoming non -operational, will allow the county
to maximize its resale value at auction, thus returning more dollars to the county's general fund.
Current mileage as of 02.28.2018= 101,000.
-ProgtwkBr64kdoWndfidt00 'Bud Jet,1hpact` _
"e qElptlon@ i for Estimate:
FY 2020 FY 2021
FY 2022
FY 2023
FY 2024
Vehicle Rep acement
$29,553
Total Capital Cost:
Maintenance Plan
$0
Operating Costs:
77
77T7T7Tt0
777-�7,,` 77-7
7"
Total Program Cost:
J4,
" $0
$0
-tX: ThIW.Section.(6;Be
Com piitcid
L bYiCd161tat1hiprove'm ent.Commifteid Only
orhftvIttee:Notds�.",,2' Divi :Account �,
= 63000500 80890000 --29,3.
55 -00'
-
3
Completed by: Carla Field
Department Name: Sheriffs Office
Make sure quotes are submitted with request!
Pg.
Date:
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 2018
Ken Chadwick
Projected End Date: 2020
Submission Date: 7/10/19 - Vehicles were on backorder and did not arrive before end of fiscal year.
Type of Project: Replacement Non -Capital or Capital: Capital: Item(s) over $5,000 each
Completed by: Carla Field
Department Name: Sheriffs Office
Make sure quotes are submitted with request!
Date:
-Budget ,
Unappropriated Subs6uentYears
Previous Funding
=Year 1
",'Total
Yearn
Yeae3
Near4 >
Years
,. FX 2019-20�
' �FY 2020+21 _
"° FY 2021 22 . •
- FY�2022-23,�
�r��_. FY 2023 24 , •
Ca ital Cost �_' •
$ -
$ 29,553
$
$
$
$
$ 29,553
,..
'_Description andSco a ofPro ect - .
UNIT 221 - 2014 Dodge Charger VIN: 2C3CDXAT5EH190887 This is a vehicle used by the Patrol Division and we propose to replace it with a Ford
Interceptor. Unit 221 currently has a Tough Book computer and an Arbitrator system. The computer and the appropriate updated equipment will
transfer into the new unit.
** One Time "Buy Board Fee" of $400.00 required for the total number of vehicles purchased.**.
'.,'t'.Purposci and Need /ncludin' O eratin Efficiencies: and.Savin
All Sheriffs Office vehicles are emergency response units needed by licensed personnel to respond at a moment's notice. To ensure the responsibilities
of the Sheriffs Office are carried out as required, it must have the assurance of being properly equipped so as to respond effectively; this includes
dependable fleet vehicles not subject to breaking down. Routine maintenance on new vehicles is much less costly than maintaining older ones. The
older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer
covered under manufacture warranty. Further, allowing a vehicle to be rotated out of the fleet, prior to its becoming non -operational, will allow the county
to maximize its resale value at auction, thus returning more dollars to the county's general fund.
. ..
= -History and Current Status-`-
"
Current mileage as of 02.28.2018 = 93,000.
- ' " r • - `Pro• ram Breakdown 6nd:0 eratin 'Bud et:lm act' 7
Descr!pt!oalBas!s for Estimate:
_ FY 20_20
FY 2021
2022
FY 2023
FY 2024
_ Vehicle
_ _
_
_FY
_
Total Capital Cost.
_
Operating Budget Summary:TMy
_
_Maintenance Plan__.
Operating Costs:
$0
$0
' $0
$0
$0
Total Program Cost:
$29,553
= $0
c
`Se,ThistoBe`Com
m _
leteb mt Committee Oinl
Committee Notes. _" -
Division=" "� ;` ;Accounts"�� " .Amount
- "
63000500 -. 80890000", .$. 29 55100,
Completed by: Carla Field
Department Name: Sheriffs Office
Make sure quotes are submitted with request!
Date:
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 2018
Ken Chadwick
Projected End Date: 2020
Submission Date: 7/10/19 -Vehicles were on backorder and did not arrive before end of fiscal year.
Type of Project: Replacement Non -Capital or Capital: Capital: Item(s) over $5,000 each
Previous Funding
To -Date „ -` •
-_.Budget,' . •°
Year 7
FY -2019=20= ,
:' Unappro riatedSubsequent Years
Total
> : Ca ital Cost:
' `Year 2-
.: FY 2020=21
Year 3 '
-.: FY 2021-22
Year4 _.;
FY 2022-23.
'..Year.5
"FY 2023 24 _ .
$
$ 29,553
$
$
$ -
$ -
$ 29,553
' E Descr/ fion and:Sco a of Pro d&
� _... _ ..
UNIT 225 - 2013 Dodge Charger VIN: 2C3CDXAT3DHDivision"_.
676922 This is a vehicle used by the Patrol and we propose to replace it with a Ford
Interceptor. Unit 225 currently has a Tough Book computer and an Arbitrator system. The computer and the appropriate updated equipment will
transfer into the new unit.
" One Time "Buy Board Fee" of $400.00 required for the total number of vehicles purchased.**.
Pu ose and Need Including' e
Oratin EfFciencies`and Savin s
All Sheriffs Office vehicles are emergency response units needed by licensed personnel to respond at a moment's notice. To ensure the responsibilities
of the Sheriffs Office are carried out as required, it must have the assurance of being properly equipped so as to respond effectively; this includes
dependable fleet vehicles not subject to breaking down. Routine maintenance on new vehicles is much less costly than maintaining older ones. The
older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer
covered under manufacture warranty. Further, allowing a vehicle to be rotated out of the fleet, prior to its becoming non -operational, will allow the county
to maximize its resale value at auction, thus returning more dollars to the county's general fund.
(History and. Current Status:'..'•
Current mileage as of 02.28.2018 = 94,000.
rarri'Breakdown and 0 eratin
Bud 'et lm act ' _.,•:
Description/Basis for Estimate:
Vehicle Replacement
FY 2020
$29,55d
FY 2021
FY 2022
FY 2023
FY 2024
- - - Total Capital Cost-____ _.-
-----.-._. _..-
-•--_.._._-.-.__._
. __ _$0
9
-___-•-
Operating Budget Summar -
- — Maintenance Plan � �
----_._ $0
�__..-..�
Operating Costs:
$0
a $0
$0
-$0
'$0
Total Program Cost:
$29,553
_ $0
$0
" $0
_-' _. $0.
'This.Section to Be.:Com
/eted b =Ca /fal lm rovement'Commlttee:•Onl
'.::Committee Notes:, .:
Division.;:;, Acoount • - Amount
'17
Z
830005008089000029,553.00-
21
Completed by: Carla Field
Department Name: Sheriffs Office
Make sure quotes are submitted with requestl
Vol. r�7
Pg.�I
Date:
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Ken Chadwick
Start Date: 2018 Projected End Date: 2020
Submission Date: 7/10/19 - Vehicles were on backorder and did not arrive before end of fiscal year.
Type of Project: Replacement Non -Capital or Capital: Capital: Item(s) over $5,000 each
Completed by: Carla Field
Department Name: Sheriffs Office
Make sure quotes are submitted with request!
63
Vol: 3o 7 -pg. -9 2)
Date:
=.Bud -et
g
,-' Unappropriated Subse uentYears
'Prewous Funding
; Year 1 "
Totai
Year: =
'
Year,
;Year 4 :`
Year. 5
-` ,�To-Date.
�FY2019=20_ ,FY_2020=21
_`•, F.Y-2021-22�-,-
,FY2022=23
r_aFX2023 24 �-
-`( �.`Ca ital
$ -
$ 29,553
$ -
$
$ -
$
$ 29,553
UNIT 228 - 2014 Dodge Charger VIN: 2C3CDXATXEH349712 This is a vehicle used by the Patrol Division and we propose to replace it with a Ford
Interceptor. Unit 228 currently has a Tough Book computer and an Arbitrator system. The computer and the appropriate updated equipment will
transfer into the new unit.
** One Time "Buy Board Fee" of $400.00 required for the total number of vehicles purchased.**.
Y'; Pu ose and,Need lncludin `O eratin ;Ef iciencie.4 and Savin s". "'
All Sheriffs Office vehicles are emergency response units needed by licensed personnel to respond at a moment's notice. To ensure the responsibilities
of the Sheriffs Office are carried out as required, it must have the assurance of being properly equipped so as to respond effectively; this includes
dependable fleet vehicles not subject to breaking down. Routine maintenance on new vehicles is much less costly than maintaining older ones. The
older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer
covered under manufacture warranty. Further, allowing a vehicle to be rotated out of the fleet, prior to its becoming non -operational, will allow the county
to maximize its resale value at auction, thus returning more dollars to the county's general fund.
"'History. and Current Status.
Current mileage as of 02.28.2018 = 93,000.
Program Breakdown and 0 eratid ;Bud et lm act_ ,=
DescriptionlBasis for Estimate: mm
_ FY 2020
FY 2021
FY 2022_
FY_2023_
FY 2024 w
Vehicle Replacement._.. _~
�_� $29,553
_ _
_
Total Capital Cost$2
9553
�... _.
$0
Operating Budget Summary��M�
_
— Maintenance Plan _
$0�
Operating Costs:
$0
, .v :" $0.
Total Program Cost:
._$29;553:
` : $0
$0
.'" ,. $0
_`'' $0
This` Sectioti to BeLoinplefed-by
CaFpitalImprovement Committee Only.,
Committee Notes. _ 3; Division;;,: Account Amount
63000500 80890000 - - $. 29,553:00
Completed by: Carla Field
Department Name: Sheriffs Office
Make sure quotes are submitted with request!
63
Vol: 3o 7 -pg. -9 2)
Date:
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 2018 Projected End Date
Ken Chadwick
2020
Submission Date: 7/10/19 -Vehicles were on backorder and did not arrive before end of fiscal year.
Type of Project: Replacement Non -Capital or Capital: Capital: Item(s) over $5,000 each
Previous Funding
To -Date
":—Budget'?,_
- Year 1
FY2019.20�
Unappropriated Subse aent;Years
=
Total f • ;_ ':
Ga ital Cost;
Year'
FY 2020-21 :. -,
Year:3- `
'FY 2021=22
Year 4 _
FY 2022-23
Year 5
FY 2023.;24---,•
$
$ 29,553
$ -
$ -
$ -
$ -
$ 29,553
-711-, Descri
tion•and:Sco e'ofPro'ect...
UNIT 229 - 2014 Dodge Charger VIN: 2C3CDXATI EH349713 This is a vehicle used by the Patrol Division and we propose to replace it with a Ford
Interceptor. Unit 229 currently has a Tough Book computer and an Arbitrator system. The computer and the appropriate updated equipment will
transfer into the new unit.
** One Time "Buy Board Fee" of $400.00 required for the total number of vehicles purchased.**.
Pd ose and Needifictudog 0,berating Efficienciesand Sayings ;
All Sheriffs Office vehicles are emergency response units needed by licensed personnel to respond at a moment's notice. To ensure the responsibilities
of the Sheriffs Office are carried out as required, it must have the assurance of being properly equipped so as to respond effectively; this includes
dependable fleet vehicles not subject to breaking down. Routine maintenance on new vehicles is much less costly than maintaining older ones. The
older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer
covered under manufacture warranty. Further, allowing a vehicle to be rotated out of the fleet, prior to its becoming non -operational, will allow the county
to maximize its resale value at auction, thus returning more dollars to the county's general fund.
Histo�� :ai►dCurrentStatus:-=: -
Current mileage as of 02.28.2018 = 85,000.
Pro' ram-Breakdown:and 0,0b 'Budget hApact "t
Descr!pt!on@e is for Estimate:
FY 2020
FY 2021
FY 2022
FY 2023
FY 2024
_ Vehicle Replacement
$29,553
J TotalCapital Cost:
Operating Budget Summary�_.4� _m,_„
_ Maintenance Plan
553
_ __
$0._�_-
__ _
_
Operating Costs:
J$0
$0
$0.
$0
�$0
Total Program Cost:
$29;553
, . $0
x . , , °., $0
_This Section to Be --Completed
leted b ".Ga `ifa►,lm rove`ment'Committee`Or►1 •"
:.. Committee Notes. ,Division;', , ;_ .Account;;..°. Amount
63000500•,~ 80890000, $ 29,553:00"
Completed by: Carla Field
Department Name: Sheriffs Office
Make sure quotes are submitted with request!
64 Q�q
Vol. 3DI Pg. — l
Date:
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Ken Chadwick
Start Date: 2018 Projected End Date: 2020
Submission Date: 7/10/19 - Vehicles were on backorder and did not arrive before end of fiscal year.
Type of Project: Replacement Non -Capital or Capital: Capital: Item(s) over $5,000 each
Completed by: Carla Field
Department Name: Sheriffs Office Date:
Make sure quotes are submitted with requestl
65
ry oi. Pg. `�`/
Unappropriated Subse uentYears
Previous Funding
:Year 1 , ,
Total
Year_? .
-" - Ye aE3
: Year4
Year 5
= =' To -Date
=FY -2019-20:
FY 2020=21
" FY 2021 22 _.
,,
`. FY 2022=23..
" FY•2023 24,
>. C'a ital Cosf '
$
$ 29,553
$ -
$ -
$ -
$
$ 29,553
Descri
'tion and Sca a
UNIT 230 - 2014 Dodge Charger VIN: 2C3CDXAT3EH349714 This is a vehicle used by the Patrol Division and we propose to replace it with a Ford
Interceptor. Unit 230 currently has a Tough Book computer and an Arbitrator system. The computer and the appropriate updated equipment will
transfer into the new unit.
** One Time "Buy Board Fee" of $400.00 required for the total number of vehicles purchased.**.
P urpose'and Need includin O "eratin Efficiencies andSavin "§ .,' ;.
All Sheriffs Office vehicles are emergency response units needed by licensed personnel to respond at a moment's notice. To ensure the responsibilities
of the Sheriffs Office are carried out as required, it must have the assurance of being properly equipped so as to respond effectively; this includes
dependable fleet vehicles not subject to breaking down. Routine maintenance on new vehicles is much less costly than maintaining older ones. The
older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer
covered under manufacture warranty. Further,- allowing a vehicle to be rotated out of the fleet; prior to its becoming non -operational, will allow the county
to maximize its resale value at auction, thus returning more dollars to the county's general fund.
.Histo andEurrent Status ;=;',. . - .
Current mileage as of 02.28.2018 = 91,000.
.. -ram
Pro Breakdown and,,0 "
e'ratfn Budget lm act-:. ; . d.
Descri -tion/Basis Estimate:
FY 20$29.553
FY 2021
FY 2022
FY 2023
FY 202
Vehicle
cReplac
—
Y _
Total Capital Cost:
Operating Budget Summary___
Maintenance Plan
$0
$0
Operating Costs:
$
.= 0
$
Total Program Cost:
.$29;553
, 40'
, $0
.,' $0
: $0
`;„This:Section to Be Coin
/etedb 'Capital Im rovemerit•Committee Only
^Committee Notes
Dlvision,,,nw, ,Account; Amount
aY”
63000500 80890000'_ a 29,553.001
Completed by: Carla Field
Department Name: Sheriffs Office Date:
Make sure quotes are submitted with requestl
65
ry oi. Pg. `�`/
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office Project Manager:
Project Title: Vehicle Replacement - Additional Deputy Project Sponsor:
Priority Number:
Start Date: 2018 Projected End Date:
Submission Date: 7/10/19 - Vehicles were on backorder and did not arrive before end of fiscal year.
Type of Project: Replacement
Ken Chadwick
2020
Non -Capital or Capital: Capital: Item(s) over $5,000 each
"
Prevlous 9
Fundin `
To -Date . '
-Budget =:
Year 1 ` '
FY 2019-20. „'
Unapbropriated Subse uent Years
Total %'
'• `. Ca ital Cosh. ° -
Year 2 ::
: - FY 2020=21
Year•3
' FY.2021 22
:.Year 4' _ `,
FY 2022-23'`
Year 5
' 'FY 2023 24
$ -
$ 29,553
$ -
$ -
$
$ -
$ 29,553
fDescri tionand Sco a of'Pio ect , _ ; '
This vehicle will be used by the Patrol Division and we propose the purchase of a Ford Interceptor. Unit will require a Tough Book computer and an
Arbitrator system, along with other operational equipment.
** One Time "Buy Board Fee" of $400.00 required for the total number of vehicles purchased.**.
.' Pur pose and,Need lncludiin "O' eritin Efficiencies and -Savin s ..
All Sheriffs Office vehicles are emergency response units needed by licensed personnel to respond at a moment's notice. To ensure the responsibilities
of the Sheriffs Office are carried out as required, it must have the assurance of being properly equipped so as to respond effectively; this includes
dependable fleet vehicles not subject to breaking down. Routine maintenance on new vehicles is much less costly than maintaining older ones. The
older a vehicle becomes and the more stress there is on the mechanical systems, the greater the chance of more expensive repairs that are no longer
covered under manufacture warranty. Further, allowing a vehicle to be rotated out of the fleet, prior to its becoming non -operational, will allow the county
to maximize its resale value at auction, thus returning more dollars to the county's general fund.
- History and.Current Status.::'
Pio ram Breakdown and,0 eratfn 'Bud etlm `act .. +
Desch ti Vehicle ReplaEcement — _-
_�
_
- - FY 20$29,553
FY 2021
_ _
FY 2022
FY 20 _
23-^
FY 2024 --
'--
—
_T $0_$0
_"--
Operating Budget Summary:
_ _Maintenance Plan
$0
^-$0
Operating Costs
Total Program Cost:
$29;553
°' ' $0
' ThArSection
to Be -Completed
by, Capital- rovement:Committee'Only =
a }..;Committee
Notes .. ,.<•. Account-=. = Amounf ,•
63000500;80890000;$ 29,553.00'
1
Completed by: Carla Field
Department Name: Sheriffs Office Date:
Make sure quotes are submitted with requestl
66
Vol. 07 Pg: l�
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
67
I_.
Adopted
Requested
Adopted
�-�-
M 111
FY 19
2019-20
FY 20 2020-21 2021-22 2022-23 2023-24
Kitchen Expansion and
Refrigeration Renovation
$ 1,756,700
$ 2,300,000 $
3,000,000
Electronic Medical Records
$ 65,232
$ 65,232 $
46,913
Video Surveillance Upgrade
$ 36,632
Dishwasher Replacement
$ 57,453
Fleet Vehicle Replacement Unit
340 - Transport - Approved FY 19,
have not received
$ 37,000
$
29,553
Fleet Vehicle Replacement Unit
303 - Transport Approved FY 19,
have not received
$ 37,000
$
29,553
Jail Shower Area Renovation
$ 201,000
$ 193,000 $ 208,000 $ 196,000 $ 110,000
Taser Replacement - (9)
$ 10,924
Radio Replacement - (13 radios
with 34 Batteries)
$ 13,570
Ballistic Vest Replacement - (16)
$ 13,423
Restraint Chair Replacement - (3)
$ 4,866
Training Room/Briefing Room
Presentation Equipment
Replacement
$ 51,298
Shredder Replacement - Jail
- Records Division (1)
$ 4,470
Contraband Detector -(1)
$ 13,645
TestinglTrainting Laptop
$ 1,470
Records Scanner
$ 1,112
-
Work Crew Van - Additional to
Fleet
$ 45,000
Hand Held Radio - Additional
Work Crew Deputy
$ 3,901
TOTAL $
1,990,017
$ 2,729,911 1 $
3,106,019 1 $ 193,000 $ 208,000 $ 196,000 $ 110,000
67
I_.
Brazos County, Texas
Capital Improvement Program FY 2020
Department:
Sheriffs Office -Jail
Project Manager: Wayne Dicky
Project Title:
Kitchen Renovation
Project Sponsor: Gary Arnold
Priority Number:
Start Date:
2018
Projected End Date:
Submission Date:
7/10/1905
Type of Project:
Renovation
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Budget
Unappropriated Subse uentYears
Previous Funding Yeai 1 Year 2',,-' Year:3 Year4 Years Total '
To -Date:, FY 2019-20 FY 2020-21' FY 2021-22 FY 2022-23 FY 2023-24 " Ca itat Cost
$ 136,312 $ 3,000,000 $ - $ - $ $ - $ 3,136,312
DescrWtion and,Scone ofProlect "
The Jail Division is requested funding for design and construction costs related to the expansion of the jail kitchen and renovation to the kitchen
refrigeration.
Purpose and Need Ificluding Operating Efficiencies and Savings
New coolers will allow us to remain within Health Department Code and Jail Standards. They would also be more energy efficient and reduce
maintenance time and money. The existing coolers would,be removed and that space would be converted into storage which is very much needed as
well.
Histoiv and Current Status
The current coolers were installed in 1991 and we have been told by Maintenance that they are no longer serviceable
Program Breakdown.and,Qberaffn 'Bud et lm act
Description/Basis for Estimate: — FY2020 FY 2021 FY 2022 FY 2023 FY 2024
$�
$� _ — — - ----- - —
_--__ _ - $0 _ _ _
Operating Costs:
$0
Total Program Cost:
1 $3,0.00,000
$0
` $0
This Section to Be:Com ieted by
Capital Im rovement Committee"Onl
Committee Notes: .. ;. ::
Division:=, Account
_ :
_-Amount` "•
63000500 '_' 80101008
$
3;000;000.00,
Completed by: Kevin Stuar
Department Name: Sheriffs Office - Jail Date:
Make sure quotes are submitted with requestl
68
voi. 307 pg, I 3
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office -Jail Project Manager:
Project Title: Electronic Medical Records Project Sponsor:
Priority Number:
Start Date: 2018 Projected End Date:
Wayne Dicky
Submission Date: 2017
Type of Project: New Non -Capital or Capital: Capital: Item(s) over $5,000 each
-
,-' Budget""i _,=°-Unappropriated
Subsequent -Years
s_
�:Prev�ous Funding
."' Year 1
Total
Year`2
Yeac3 '.
-`Year-4` '
Year 5
FY:2019-20 ..
FY 2020-21 `
- - FY 2021-22 ' i
; ; . FY2022-23
� - �FY 2023-24"'. , .
':. Ga ital Cost
$ 18,319
$ . 46,913
$
$ -
$ -
$ -
$ 65,232
- •-Descri tion andSco a of,Pro ect =
Electronic Medical Records software and hardware for the Brazos County Detention Center and Juvenile Detention. The software will need to integrate
with both Odyssey and JCMS. It will need to document medications that come into the detention centers and track distribution. It should also manage
the reporting necessary for State certifications and senior detention management. The software should also integrate with Brazos County pharmacy and
external providers as needed.
. '`Pu ose'andNeed includin .O eratin Efficiencies and,Savin s n ` ,
An EMR system will streamline the intake process allowing us to adhere to our policy of moving inmates to housing within 12 hours of admission. The
system will make the mandatory suicide screening more uniform and less confusing. EMR will make sick call more efficient by allowing various software
to communicate. EMR will reduce the possibility of errors transcribing orders from Dr. Jones' med clinics. He will have the ability to enter the orders at
the time he sees the inmate reducing the time he would spend hand writing orders. EMR allows us to input prescription orders into the pharmacy
software. EMR will allow Dr. Jones to access the system from home and view an inmate's entire medical file allowing him to make'a more informed -
decision when giving orders over the phone. EMR will ensure compliance with requiring signatures for medications given and refused by providing a
signature pad.
Histo .and -Current Status`:.
Current medical records are handwritten and later scanned. This project was started in 2016 when demos and quotes determined the need for an RFP
and therefore a CIP.
Pro rani`Breakdown:and O eratin'=Bud et.im act
!pt!onlBas!s for Estite:
Descrma_
���
FY 20
� 20
FY 2021
FY 2022
FY 2023
FY 2024
EMR Software
$46,913
_
_
Total Capital
Operat!ng Budget Summary:
Maintenance Plan
$0
Operating Costs:
5, $t)
$0
Total Program Cost:
$46:;913
' = ;' $0
$0
_ _ $0
r` $0
_-_'This Section to Be,Com
` 1eted by.,' itai.lm roveMent Committee
,: 'Com`mittee:Notes Division:;" Account y = Amount
00500 280211000 •: $ }. 46,913.00..
Completed by: Kevin Stuar
Department Name: Sheriffs Office - Jail
Make sure quotes are submitted with request!
69 I f
Vol.. 7 Pg. 11 Oq
Date:
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office - Jail Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Start Date: 2018
Ken Chadwick
Projected End Date: 2020
Submission Date: 7/10/19 - Vehicles were on backorder and did not arrive before end of fiscal year.
Type of Project: Replacement
Non -Capital or Capital: Capital: Item(s) over $5,000 each
'previous. Funding
To -Date . s.€
Year 1 + .
_ ':FY 2019.20 r_
Unap0opriateid;Subse' uent=Years.
Total
Capital Cost =
Year 2
FY 2020-Z7
Year3
: `=-FY2021.22
Xear 4 "-
FY 2022-23-
= Year 5
$
$ 29,553
$ -
$ -
$ -
$
$ 29,553
t',.,,�'Desbfipffon-aadScblde
of Pro ec!'
Replacement for Unit 240
,.Pu pose and Weed 1hc1uplZog O p grafin 'Ef lciencies'and Savins �".
This unit is used to transport inmates out of county, to local medical appointments, to transport inmates to court when smaller numbers do not justify the
need for a bus, and to transport civilians, held on a Peace Officer's Emergency Commitment, to out of county mental health hospitals
. ",:`Histo ': andCurrent Status,
Unit 240 is a 2016 Dodge Charger with 180,000 miles.
Pro` raM Breakdown and ,U `eraffn"'"Bu"d
DescriptionlBasisfor Esti
_ mate: _
Vehicle Replacement
FY 2020
FY 2021
_
FY 2022
_ FY 2023
_ FY 2024
_- Total Ca itp al Cost:
Operating Budget Summary:
Maintenance Plan W
m�$29 553��$0
__.$O
uxwv $01
$0
$0
"`�- ""'
i�
Operating Costs
$0
$0
a $0
$0
=$0
Total Program Cost:
$29;553
- $0
`;. $0
'` $0
$0
��fhrs':Se'ctiontoBe�;Com
leted b Ca kallm roversenf_Corrrririttee Un!
-
.- Notes Division 'Account", 7lnrtiount
63000500 80890000:-
-, 29,553 00
Completed by: Kevin Stuart
Department Name: Sheriffs Office Jail Date:
Make sure quotes are submitted with request!
Vol. 3o7 Pg.
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Sheriffs Office - Jail Project Manager:
Project Title: Vehicle Replacement Project Sponsor:
Priority Number:
Ken Chadwick
Start Date: 2018 Projected End Date: 2020
Submission Date: 7/10/19 - Vehicles were on backorder and did not arrive before end of fiscal year.
Type of Project: Replacement Non -Capital or Capital: Capital: Item(s) over $5,000 each
Previous FundingYear'2
To -Date ur.
`Budget'. ._
FY 2019.20
Una to riatedSubse'uentYears
Total
<.:Ca itaLCost-', .;
FY 2020!-21
Year3
FY 202122.,,;.
Year 4'. ;.
"FY.2022-23
Year 5
';:FYZ02324 :
$ -
$ 29,553
$
$
$ -
$
$ 29,553
` ;:...Descri tion`and Sco a of Project 4..
Replacement for Unit 202
• Pu 'ose and Need Including O' eratin` Ef lciencles`and Savin s ,.
This unit is used to transport inmates out of county, to local medical appointments, to transport inmates to court when smaller numbers do not justify the
need for a bus, and to transport civilians, held on a Peace Officer's Emergency Commitment, to out of county mental health hospitals
- Histo ' a nd:Currenf_Status .` .`"
Unit 202 is a 2007 Dodge Charger with 160,000 miles.
" Pro `ram Breakdown,a'nd O " ratiri Budget hn act
DescriptionlBasis for Estmimate:
Vehicle Replaceent . _
FY 2020 _
...
FY 2021
FY 2022_
FY 2023_
FY 2024
Total Capital Cost:
OperatingBudget Summary:
Maintenance Plan _
$0�
a$0
Operating Costs:
$0
7
Total Program Cost:
$29;553
$0
$0
: ; $0
$0
u, This -Section to Bb,Com
Ieted b =Ca` ital im roveme`ntCommitteeOnl .
Committee Notes:'
Division" ' Account 1_ -Amount-".,-
.
_ .63000500
, = - ;8089000Q �. _ ;�$ - "29,553.00 •
Completed by: Kevin Stuart
Department Name: Sheriffs Office -Jail
Make sure quotes are submitted with request!
71
Vol. 3o `T pg. kO Cp
Date:
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
72
v®io pg. 167
i
5 -Year Fiscal Year Project Planning
r
Fleet Vehicle Replacement Unit 704
- Patrol Deputy (SUV) $
Adopted
FY 19
37,000
Requested
2019-20
Adapted
FY 20 2020-21 2021-22 2022-23 2023-24
Patrol Unit- Additional Deputy
$
45,500
$ 45,500
TOTAL $
37,000 $
45,500
1 $ 45,500 1 $ $ $ $
72
v®io pg. 167
i
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Constable Pct. #2 Project Manager:
Project Title: Additional Replacement -Addition al Deputy Project Sponsor:
Priority Number:
Start Date: 2019
Submission Date: 7/11/1905
Type of Project: New
Ken Chadwick
Projected End Date: 2020
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Previous Funding
To -Date
=Budget.=
-;Year 1
t, FY 2019-20` -
: Una rariated Subse. uentYears
..Total
„ "Ca ital Cost-
Year 2
FY;2020421.
Year 3
` FY•2021 22
Year 4 ,-
:.= F -Y 2022x23:
Year 5
'Y;FY 2023 24. , .
$
$ 45,500
$
$ -
$ -
$
$ 45,500
n , `Descri fion'and Scope of Pro ect
This vehicle will be used by the additional Constable Deputy. Unit will require a Tough Book computer and an Arbitrator system, along with other
operational equipment.
Pu - OSan d Ni e d In6lueft, Opera fifi:Effciencies.and Savin s
If the Full time Deputy is granted the Deputy will need this vehicle for his/her patrol duties. The vehicle will be used for daily duties of patrolling the
Precinct working traffic, service of papers, transporting prisoners and all other duties that are required of said Deputy
3 � -� - - .-Histo " anitCurrenLStatus..a =
Pro ram 8reakdown'and 0 eratin 'Bud etlm act _
Description/Basis for Estimate:
Additional Unit v
_ FY 2020_
$45,500
_ FY 2021 _
FY 2022 _
FY 2023
_ FY 2024
Total Capital Cost:
wn„$45 500
a T
'x
$0
a $0
$0
$0
Operating Budget
Maintenance Plan
Operating Costs
$0
^ '' $0
r. $0
$0
Total Program Cost:
$45,500
.°
This`.Sectlon to Be Coin
leted b : Ga 'kal;lm cove ment_Conimittee ,Onl . _ .
_ Committee Notes _ - -
Division ,',
63000500— 80890000
Completed by: Donald Lampo
Department Name: Constable Pct #2 Date:
Make sure quotes are submitted with request!
73
1VOI. 7 pg. 1 S_,.
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
r.
-�' s pg. -L)9
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Constable Pct. #3
Project Manager:
Project Title: New Police Vehicle
Project Sponsor:
Year,2'
. FY 2020-21, ..
Priority Number:
Start Date: 10/1/2019
Projected End Date:
Submission Date:
$ 41,000
Type of Project: New
JP Ingram
JP Ingram
1.4
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Previous Funding
,:To -Date •,
Budget-
Year 1�'
_ "FY 2019=20•. -
-Unaii0rdiariated Subsi uent=Years
Notal
} , capital Cost.,
Year,2'
. FY 2020-21, ..
Yea"r 3
FY -2021-2Z
Near 4, �<
". FY'2022-23'
Year5
FY 2023 24 , .
$
$ 41,000
$
$ -
$ -
$
$ 41,000
The scope of this project is to add a much needed additional police vehicle to the fleet in this office. This can be achieved by retaining the 2010 Crown
Vic. and moving it to a reserve unit for Brazos County Constable's Office. If this project is funded it will provide the office the ability to continue to
function, and provide services even in the event a patrol unit goes down for service for an extended amount of time.
Purpose and Need Including 0&rafing Ef &Wic es, and Savings'-;
If a new patrol unit is approved we should be able to move the police radio, the mobile data computer, and camera system, and radar to the new unit.
This would be a cost saving for the county. A new light bar, cage, and siren box should be the only items necessary to make this vehicle patrol ready.
Histo ;and:Current Status .
Currently, our truancy deputy has been assigned the 2010 Ford Crown Victoria. This vehicle has approximately 60,000 miles on itandis 9 years old."
The patrol unit does not have a cage, and the light bar has gone out several times. Fleet services has done an great job of keeping the light bar working.
If moved to a reserve status we should be able to get several additional years of service out of this unit.
Pro rain,Breandownands0 eratin Bud et lm act,
DescripttoniBasisfor Estimate
^� Additional Patrol Unit ~A„_
v FY 2020_
_ $41,000
FY 2021FY
2022
FY 2023
_ FY 2024_ _
Total Capital Cost:
__ $0
Operating Budget Summary_
Operating Costs:
$0
< - $0
$0
s $0
,,x =$0
Total Program Cost:
$41;000
.. _ $0
=. $0
$0
.t;This'Secdon'to'Be:Com
letedb `Ca” ftallrii rovementCommitteeOnl
Committee Notes _ Division:,,,sAccount_ - Amount ,
63000500=;y :80890000. $ 41,000,00.
Completed by: J.P. Ingram
Department Name: Constable Pct. #3
Make sure quotes are submitted with request!
]5
va. L7_ p9. 11�
Date: 3/6/2019
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
Vol.
Adopted
Requested
Adopted
•'•-
.i1
FY 19
2019-20
FY 20
2020-21
2021-22
2022-23
2023-24
$ 8,745,400
$ 7,101,880
Roads
Motorgrader w/ Two Way Radio -
Replacement R&B #931
$ 318,450
Motorgrader w/ Two Way Radio -
Replacement R&B #933
$ 318,450
4x4 Backhoe w/ Two Way Radio -
Replacement R&B 974
$ 123,478
Track Hoe - Grapple Thumb w/
Two Way Radio -Replacement
R&B #970
$ 222,915
6 Yard Dump Truck w/ Equipment
Replacement Unit RB 684
$ 94,500
6 Yard Dump Truck w/ Equipment
Replacement Unit RB 683
$ 94,500
Fleet Vehicle Replacement- Pickup
Truck w/ Equipment - Unit # 583
(3/4 Ton 2wd)
$ 29,306
Fleet Vehicle Replacement - Pickup
.
Truck w/ Equipment- Unit #584
(3/4 Ton 2wd)
$ 29,306
Fleet Vehicle Replacement - Pickup
Truck w/ Equipment - Unit #586
(3/4 Ton 2wd)
$ 29,306
1 Ton Sign Truck w/ too] bed and
crane- Replacement
$ 50,000
1 Ton Truck w/ tool bed, litigate,
and Crane - Replacement
$ 50,000
Smooth Drum Roller - Replacement
Unit#1023
$ 124,000
Pad Foot Roller - Replacement Unit
#1024
$ 150,000
,)7 AV
��. AV
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
vo0..�a7
Adopted
Requested
Adopted
---
.........
�
.ri rri
FY 19
2019.20
FY 20
2020-21
2021-22
2022-23
"2023-24
Pneumatic Roller - Replacement
Unit #1016
$ 99,000
Road Broom Sweeper -
Replacement Unit #1022
$ 58,000
16 Yard Dump Truck w/Two Way
Radio - Replacement Unit#623
$ 155,263
Motorgrader w/ Two Way Radio -
Replacement R&B #933
$ 318,450
Motorgrader w/ Two Way Radio -
Replacement R&B #TBD
$ 318,450
Asphalt Tank Replacement - (2)
$ 200,000
$ 200,000
6 Yard Dump Truck w/ Equipment
Replacement Unit RB 689
$ 101,115
$ 101,115
6 Yard Dump Truck w/ Equipment
Replacement Unit RB 690
$ 101,115
$ 101,115
Motorgrader w/ Two Way Radio -
Replacement R&B #940
$ 303,238
$ 303,238
Track Loader w/ Equipment -
Replacement R&B 965
$ 180,000
$ 180,000
Track Loader w/ Equipment -
Replacement R&B 967
$ 180,000
$ 180,000
Road Broom Sweeper -
Replacement Unit #1014
$ 62,060
$ 62,060
Smooth Drum Roller- Replacement
Unit#1019
$ 132,680
$ 132,680
Pad Foot Roller - Replacement Unit
#1018
$ 160,500
vo0..�a7
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
78
Vol.
5 -Year Fiscal Year Project Planning
Department Project TitleFY
fjoid & Bridge Equip ii 000
Pad Foot Roller- Replacement Unit
#1018
Adopted
19
$
Requested
2019-20
160,500
Adop[ed
FY 20
2020-21
2021-22 2022-23 2023-24
Motorgrader w/ Two Way Radio -
Replacement R&B #939
$
303,238
Water Truck w/ Hose Reel
Replacement Unit # 680
$
133,217
_
Gradall - Replacement Unit #1025
$
305,000
05 FORD F450 UTIL/FLAT TR
$
50,000
99 KALYN SIEBERT
01 CAT PNEUMATIC ROLLER PS -150B
$
$
93,000.00
99,000.00
00 INT. MDL 4760 WATER TR.
99 INTER. MODEL 2574 14Y
$
$
133,217.00
155,263.00
00 ROSCO CHISPREADER
$
280,000.00
09 CAT 12 M GRADER
$
303,238.00
09 CAT 12 M GRADER
$
303,238.00
011.D.1518 MOWER
05 ETNYRE DIST. TR F750 SERIES
$
$
12,200.00
201,000.00
00 J.D. 5510 TRACTOR
$
30,000.00
001.D. 5510 TRACTOR
$
30,000.00
011.1). 5510 TRACTOR
$
30,500.00
011.D.5510TRACTOR
$
30,500.00
03INT. MDL 4300SAND TR.
$
110,000.00
06 FORD F750 WATER TRUCK
$
115,000.00
03 14 YD DUMP TR MDL FL112
07 CAT 930H RUBBER TIRE LDR
$
150,000.00
$
190,000.00
03JD1517 MOWER HX15FW
03JD1517 MOWER HX15FW
$
$
12,400.00
12,400.00
031.D. 5520 TRCTR 4 WD
03 J.D. 5520 TRCTR 4 WD I
$
$
30,500.00
30,500.00
78
Vol.
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
5 -Year Fiscal Year Project Planning
DepartmentFY
60.0 1000
08INT MDL43006-B YD DUMP
Adopted
19
Requested
2019-20
Adopted
FY 20
2020-21 2021-22 2022-23
$ 94,500.00
2023-24
OBINTMDL43006-SYD DUMP
$ 94,500.00
08 CAT 420 EIT BACKHOE
05 MACK TR TRACTOR W/WINCH
$ 127,000.00
$ 180,000.00
05 JD 15' BATWING MOWER
$
12,500.00
95 25' LOWBOY
051.0.5525 4 WD
$
$
19,000.00
31,000.00
05 FR so BROOM R1350
$
58,000.00
TOTAL $
11,328,774 $
9,424,543 $
1,260,208 $
2,126,156 $ 275,800 $ 496,000 $
120,500
Brazos County, Texas
Capital Improvement Program FY 2020
Department:
Road & Bridge
Project Manager: Gary Arnold
Project Title:
Asphalt Tank
Project Sponsor:
;Year -
0* 2622-
'23,
Year 5
FY 2623-24
Priority Number: 1.1
Start Date:
April 2020
Projected End Date: Jun -20
Submission Date:
15 -Mar
200,000
Type of Project:
New
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Previous Funding
To -Date iilr.
Budget'
Y"
F.Y. 2019-20,
-Unappropriated Subsed6ent Years
Total
%dapftil C�6sf
Y
,FY,9020 '2i
r'�
Year 3
2 -22
O.Y'dil
;Year -
0* 2622-
'23,
Year 5
FY 2623-24
$
$ 20011,000
$
$ -
$
$ -
200,000
Descriptio and.,Scojd4 of. Pro /L
This request is for replacing 2 aging asphalt tanks with 1 vertical asphalt tank and concrete containment
Puroose and Need Including'Olieratingt Efficiencies and Savings'.
The 2 tanks we have are very old and cannot find parts for heating elements containment is dirt berms and according to our spill prevention plan filed
with TCEQ need to be in concrete containment within 3 years savings will be on maintained
Histo ty and Current Staids ,
tanks are old and in dirt containment
Pro gram
MM
giam
gr Breakdown,and Ober5fin-g Eliftit Impact
PesSril? s Lq for Estimate
FY 2020
$200,06-0
FY 2021
FY 2022
FY 2023
FY 2024
Total Capital
Operating Budget Summary:
Operating Costs:
71
7-7
-7
Total Program Cost:,$200;000
1'..
; . $0
$0
Thbi:Sdcflon to BeCom
pleted W capital-
Hal vemenCCommiffee'Only. '
,
Divislo Account Amount''
63000500 80286000; r 200,000.00
Completed by: Gary Arnold
Department Name: Road & Bridge Date: 3/15/2019
Make sure quotes are submitted with request!
Rn
Vol.VPg.
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Road & Bridge
Project Manager:
Project Title: 6 Yard Dump Truck
Project Sponsor:
Previous Funding.
Priority Number:
Start Date: October 2020
Projected End Date:
Submission Date:
Year 4
Type of Project: Replacement
Ken Chadwick
1.3
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Completed by: Ken Chadwick
Department Name: Road & Bridge
81
Date:
Budget
vent Years
Previous Funding.
-`. ,;, _, Year. 1 ..._
Total
Yearn „ <
Year 3
Year 4
Year 5
-` To -Date
�_ _ FY 2019 20-.'; �`'
- FY 2020-21_, .
'FY 2021-22 _-.
FY2022-23,<�
°FY 2023-24::',
Ca itafCosY -"
$ -
$ 101,115
$ -
$ -
$ -
$ -
$ 101,115
Ex Iain what you want.to purchase and -how it will positively impact the'County. Also note what will be im roved.
Replace Vehicle: RB 689 - 2005, International Dump Truck, Model 4300
Current vehicle is used for: These small dump trucks are used for hauling material for road repair and maintenance projects. These units
are used in every aspect of road building and road maintenance.
Why should the Countk Purchase? Would there be ne alive impact W notpurchased? ,
Potential for Failure:
Other Comments: This request would replace some of the older trucks in the fleet with over 170,000 miles. These trucks being over 10 years old,
combined with high mileage repairs are getting greater and greater each year. Replacing these units will save on down time and
save money on the maintenance budget.
What is the current situation that makes this,purchase important?', -
Mileage: Anticipated Mileage at beginning of FY20:
Interior: Recurring Failures:
Exterior:
Drive Train:
Suspension:
Program Breakdown and One Budget -Impact
"
DescriptionlBasis for Estimate: FY 2020
FY 2021
FY 2022
FY 2023 FY 2024
_ 6 Yard Dump Truck - 2 way radio$101,115
Total Capital Cost: — _ �. $101,115
$0
$0
$0 $0
Operating Budget Summa ry
--.- -------- ._ __.___-_-..__...___
a. ------
_.-0
Operating
eratin Costs: $0
. $0
$0
: $0 --$0
Total Program Cost: 1 $101.,1,151
$0
$0
$0
This Section to Be Completed
by Capital Improvement Committee Onl .
f `Committee, Notes: Division = Account Amount -
63000500-; , 80289000 $ a -' 101',115:00
Completed by: Ken Chadwick
Department Name: Road & Bridge
81
Date:
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Road & Bridge Project Manager: Ken Chadwick
Project Title: 6 Yard Dump Truck Project Sponsor:
Priority Number: 1.3
Start Date: October 2020 Projected End Date:
Submission Date:
Type of Project: Replacement Non -Capital or Capital: Capital: Item(s) over $5,000 each
Completed by: Ken Chadwick
Department Name: Road & Bridge Date: 3/5/2019
82
Vol. (307 Pg,]E7_
Budget . °;::
-._ Una "ro ridl:6 Subse dent Years
Pre"vious Funding
Year 1
Total'
YearZ
Yeat$3
Year 4 :
Year 5
FY:2019.2,.
„_.
.
F.Y20
Yo-Date -23.
FYY023
Ca itaLCost
$ -
$ 101,115
$ -
$
$ -
$ -
$ 101,115
-Ex lain
what ou•wantto purchase and how -it will "ositivel "im act th&Cbdnty, Also note`whatwiil beim-`roved.
Replace Vehicle: RB 690 - 2005, International Dump Truck, Model 4300
Current vehicle is used for: These small dump trucks are used for hauling material for road repair and maintenance projects. These units
are used in every aspect of road building and road maintenance.
= . - Wh 'should thee-Coun Puichase? Would there bene ative'Im act if not " i rchased? `
Potential for Failure: Engine is leaking oil from just about every gasket and high pressure oil pump.
Other Comments: This request would replace some of the older trucks in the fleet with over 170,000 miles. These trucks being over 10 years old,
combined with high mileage repairs are getting greater and greater each year. Replacing these units will save on down time and
save money on the maintenance budget.
What is the current situation thatmakes. this urchase im ortant? : ,.,
Mileage: Anticipated Mileage at beginning of FY20:
Interior: Recurring Failures:
Exterior:
Drive Train:
Suspension:
Pro "ram Breakdown.and O eratin Bud 'et Im cf ;
Description/Basis for Estimate:
FY 2020
FY 2021
FY 2022
FY 2023
FY 2024
6 Yard Dump Truck - 2 way radio
$101,115
Total Capital Cost
--
_ $101 115
��—$0
$0$0
_ _w
$0
0 eratin Bud am
—9 9 t Sumary:
Operating Costs:
Total Program Cost:
$101911.5''-�
. $0
> ; $0.`
., $0
$0
This Section to Be`Completed
by, Ca ital Improvement Committee Only..'
;
Committee'Notes: „ • Division . ` Account". :; Amount -,-4.
63000500' 80289000 § 101,115 00
Y _
F w
Completed by: Ken Chadwick
Department Name: Road & Bridge Date: 3/5/2019
82
Vol. (307 Pg,]E7_
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Road & Bridge Project Manager
Project Title: MotorGrader Project Sponsor:
Priority Number:
Start Date: October 2020
Submission Date:
Type of Project: Replacement
Projected End Date:
Ken Chadwick .
1.4
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Completed by: Ken Chadwick
Department Name: Road & Bridge
Vol. :�c)7 - Pg. � �v
Date: 3/5/2019
,` Budget
Unappropriated Subse uentYears
Previous Funtlmg
Year 1 . _
= Total
Year 2 '
Year 3
Year. 4Year
5
To=Date
:FX 2019 20! _
FY'2020=21
FY:2021 22 . `:
". FY 2022=23 . ,
FY 2023-24
,. _ -Ca italeCost
$
$ 303,238
$ -
$ -
$ -
$ -
$ 303,238
.`; Ex
1a1n:what y ou want to; 'urchase "and`how it will "ositivel ' im act'the`Coun Also note`what;wilibi im roved.
Replace Vehicle: RB940 - 2010 CAT 12M
Current vehicle is used for: These machines are used everyday in the maintenance and repairs of our county roads. There is not too many
jobs with Road and Bridge that this is not the main machine doing the most work on the job site. This machine
is very costly to rent at $4725 per month.
Whk should tie -Co6fity Purchase?` Wouli! there bene atve im act if not` urchased?
Potential for Failure: Drive train, clutch very worn
Other Comments: We start to see more and more repairs after this equipment gets over 5000 hrs. We see a very good return at auction as long as we
have no major power train or hydraulic failures.
' «.What is the current situation t/iat makes this +u�chase im "ortant? ,
Mileage: 6613 hrs. Anticipated Mileage at beginning of FY20: 7439 hrs.
Interior: Fair Recurring Failures: Steering Problems
Exterior: Fair
Drive Train: Fair
Suspension: Poor
-Pro ka►n Breakdown.and 0 eratin Bud etdm act .,FY
Description/Basis for Estimate:
_ FY 2020
FY 2021
2022
FY 2023
2024
tl MotorGrader - 2 waY radio
_
_
_FY
Total Capital Cost:
�
Operating Budget Summa9L____q_ry
-�,.--
Operating Costs:
'$0
$0
$'0
$0
$0
Total Program Cost:
$303;'238,
$0
$0
$0
$0
-,This
Section toBe Com
leted b Capital lmpcodement Committee:On! -
Diwsion'° ., , `_ Account Amount
F
63000500.80289000' $ 3Q3,238.00:
_
s '
Completed by: Ken Chadwick
Department Name: Road & Bridge
Vol. :�c)7 - Pg. � �v
Date: 3/5/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Road & Bridge Project Manager:
Project Title: Track Loader Project Sponsor:
Priority Number:
Start Date: October 2020
Submission Date:
Type of Project: Replacement
Projected End Date:
Ken Chadwick
2.1
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Previous Funding
To Date .
Budget,
- -., Year1
FY 2019-20• ; .:
Unapproipflat6d Subse ` uent Years = "
Total:
Cost-
Year 2 -'. '
" :;FY 2020-21� :' ..
Year 3 -
FY 2021-22
; Year 4
:FY;2022-23 ' . `
.Year 5.
::.FY.2023 24'" `-,,-Capital,
$ -
$ 180,000
$ -
$ -
$ -
$ -
$ 180,000
Ex
lain what you want to purchase and how it will positiVelYimpacf the County. Also note what will be im roved.
Replace Vehicle: RB965 - 1998 CAT Loader Model 939
Current vehicle is used for: Loading Trucks
Why should the County Purchase? Would there be ne ative impact if notpurchased?
Potential for Failure: Constant hydraulic leaks, broken and wom track segments wom under carriage
Other Comments:
_ Whatis the current situation that makes this purchase important
Mileage: 2821 hrs. Anticipated Mileage at beginning of FY20: 3000 hrs.
Interior: Poor Recurring Failures: Hydraulic leaks
Exterior: Poor
Drive Train: Fair
Suspension: Poor
Program Breakdown and Opera Budget Impact .
Description/Basis for Estimate: L —
_ FY 2020 FY 2021
FY 2022
FY 2023
FY 2024
$180,000 ---
----__
$0
Total Capital Cost:
Operating Budget Summary:
Operating Costs:
$180 000 �$0
$0 $l)
. $0
$0
$0
$0
Total Program Cost:
$180;000 $0
$0
" ` ; �:$0
=- $0
!:This Section to 'Be Completed by Capital Im rovement Committee Only
Committee'Notes: ]Division
= - Account Amount
63000500 80289000 y '•180,000.00
Completed by: Ken Chadwick
Department Name: Road & Bridge
84
rI.o37 pg.
Date: 3/5/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Road & Bridge Project Manager:
Project Title: Track Loader Project Sponsor:
Priority Number:
Start Date: October 2020 Projected End Date:
Submission Date:
Type of Project: Replacement
Ken Chadwick
2.1
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Previous Fun0In
To Date
Budget
Year 1
....F-2&119-2 0, ;r
.. =" Una ro riated',Subse
vent Years
Year 4, _ Year 5 Totah '
FY -2022-23 ., „- FY 2023 24 ,�. .-, Ca rtal.Cost
Year 2'<
F'Y 2020=21.. ;
Year; 3
FY 2021 22 ,.
$ -
$ 180,000
$ -
$ -
$ -
$ - $ 180,000
'" Ex
lain what ou.rvant to p6rchase and.how it will " ositivelYkn ct the'County. Als6note what -.will be im -'-roved. -
Replace Vehicle: RB967 - 1999 CAT Loader Model 953C
Current vehicle is used for: Loading Trucks
Wh 'should the Coun Pur'chase7 - Would there be ne afive im act if not urchased2..
Potential for Failure: Constant hydraulic leaks, broken and wom track segments
Other Comments:
What is the current situation_ that makes this � u chase im okantl
Mileage: 4607 hrs. Anticipated Mileage at beginning of FY20: 4849 hrs.
Interior: Poor Recurring Failures: Hydraulic leaks
Exterior: Fair
Drive Train: Fair
Suspension: Poor
"P=reWBudgetImpact,ro ram8,
'
Description/Basis for Estimate: �—
– FY 2020
FY 2021
FY 2022_____
FY 2023 FY 2024.----
_ ---------^��._
_ _Total Capital Cost: Y w_$180
Operating Budget Summary:
_ $180,000
000
- :"$0
$0
$0
- $0
$0
_ _
–
$U� ' $0
- _$0 , ;$0
Operating Costs:-�_
Total Program Cost:
$1.80;000
$0
; ;$0
` $0 $0
=' This. Section to Be Com
leted>b "Ca ital.lm rovement'Comm'ittee Onl ,
=Committee Notes Division`, Accounf Amount
,r 63000500-- 80289000 ;, S 180'0.00.00
Completed by: Ken Chadwick
Department Name: Road & Bridge
Vol. P9. l o��
Date: 3/5/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Road & Bridge
Project Manager:
Project Title: Road Broom / Sweeper
Project Sponsor:
Previous.Funding,
Priority Number:
Start Date: October 2020
Projected End Date:
Submission Date:
Year 4:
Type of Project: Replacement
Ken Chadwick
2.2
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Completed by: Ken Chadwick
Department Name: Road & Bridge
Vol. 307 Pg. ial_
Date: 3/5/2019
Budget
Unappropriated tYearse
Previous.Funding,
Year 1
' Total-
Year 2
Year •3 ,... -
Year 4:
, = "Year 5
=To -Date
:. °`, FY•2019-20: •:,.:.
� FY 2020-21 . , '
. FY 2021=22 `° -
FY 2022 -23
-=FY- 2023 24, r';°.
,. -. Ca 'ital:Cost
$ -
$ 62,060
$ -
$ -
$ -
$ -
$ 62,060
Explain
what you want to urchase and how it will positively impact the'Coun " : Also note what will be im "roved.
Replace Vehicle: RB1014 - 1997 Broce Broom Model RJ300
Current vehicle is used for: Sweeping roads
Why should the County Purchase? Would there be negative impact if not purchased?
Potential for Failure: constant low hydraulic pressure to broom, A/C parts are worn, worn chassis due to vibration
Other Comments: 21 year old machine
'What is the current situation that inakes this purchase important?-
m ortant?
Mileage:
Mileage: 1650 hrs. Anticipated Mileage at beginning of FY20: 1728 hrs.
Interior: Poor Recurring Failures: Hydraulic pumps
Exterior: Poor
Drive Train: Fair
Suspension: Poor
Pro ram -Breakdown and O erating Budget Impact,
Description/Basis for Estimate: ,A FY 2020
FY 2021
FY 2022
FY 2023FY
2024
_$62,060
- Total Capital Cost: —� m $62 060
- $0
Operating Budget Summary:
Operating Costs:. $0
$0
_ $0
- $0
Total Program Cost: I $62;060
$0
$0
$0
. = : ' ,$0
This Section to Be.Com
/eted by Caital lm rovemenfCornimittee Onl
Committee'Notes:
Division - • Account- Amount.,
63000500 " 802tt9000 3 "' 62,060:00
Completed by: Ken Chadwick
Department Name: Road & Bridge
Vol. 307 Pg. ial_
Date: 3/5/2019
Brazos County, Texas
Capital Improvement Program FY 2020
Department: -Road & Bridge Project Manager:
Project Title: Smooth Drum Roller Project Sponsor:
Priority Number:
Start Date: October 2020 Projected End Date:
Submission Date:
Type of Project: Replacement
Ken Chadwick
2.3
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Prev�ous.Fundmg
.:i Year 1
,19.
6 - 20,,,-;4�
':':Una p0ioprIated.S0bse.0 ijerit-Years,,-�
"Cipitaf Cost-
:Year 2'"
FY 2626-
Yed
Year
,F 1:
Year 4
'F Y2022 -23.,,
Year 5.L
$
$ 132,680
$
$
$
$
$ 132,680
a 'Ex plain
-what you- want t
p rcha
6 a se.and;hQwit will positi0elyimpact the Cdunty.,Also note what Will be improved.
Replace Vehicle: R131 019 - 2001 CAT Smooth Drum Roller Model CS -563D
Current vehicle is used for: Used in processing road base.
Whk should the County Purchase? Would there be negativWimpact if not)" urchased?'
Potential for Failure: Drive train problems and vibratory problems
Other Comments:
What is theW curre siftiation't at makes this
Mileage: Anticipated Mileage at beginning of FY20:
Interior: Recurring Failures:
Exterior:
Drive Train:
Suspension:
-Progra&, Breakdown and,"",', Bud et Irnpact
Description/Basis for Estimate:
FY 2020
FY 2021
FY 2022
FY 2023
FY 2024
Total Capital Cost:
$132,680
3
0
7
Ope!Ltm%Budget Summar
Operating Costs:
0
,- 77
F77
7 0
Total Program Cost:
$0,
$0
This
'Section. to`Be Completed
by, Capital lm roveth6ntComrnfttee0n1k-_
Committee Notes:
Divisloif,.Account' Amount'
M
63000500 8028900'- -'132,680.00.
Completed by: Ken Chadwick
Department Name:
87
voi.. 367 pg. G2.
Date:
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
5 -Year Fiscal Year Project Planning
Adopted Requested Adopted
D•• FY 19 2019-20 FY 20 2020-21 2021-22 2022-23 2023-24
•6 0•i
Agri Life Extension Building $ 2,500,000 i $ 3,000,000 1 $ 3,000,000
TOTAL $ 2,500,000 1 $ 3,000,000 1 $ 3,000,000 1 1 $ $ $
Brazos County, Texas
Capital Improvement Program FY 2020
Department:
AgriLife Extension Building
Project Manager:
Project Title:
Feasibility Study/New Building for AgriLife Extension
Project Sponsor:
Total
,: Year2 " '
Priority Number:
Start Date:
2018
Projected End Date:
Submission Date:
2017
FY -2021-22
Type of Project: New
Cullen D Tittle
Gary Arnold
1.1
Non -Capital or Capital: Capital: Item(s) over $5,000 each
Completed by: Dusty Tittle
Department Name: AgriLife Extension Building Date:
Make sure quotes are submitted with request!
89
Vol. Pa_ c
Budget
Una ro rioted Subse uentYears
.Previous Funding
, . Year,..1
Total
,: Year2 " '
Year 3.-'
Year 4' -
Year 5
To -Date? -
FY 2019-20 =-
FY=2020'21„
FY -2021-22
FY 2022=23
FY 2023-24-
` `Capital Cost
$ 35,486
$ 3,000,000
$
I $
$
$
$ 3,035,486
_'r� .Descri tionand=Sao a of Pro ect:..
Seeking a feasibility study for a new facility to house the Brazos County extension office/staff. Present staff includes: 2 full-time admin. assistants 2
part-time admin. assistants, 1 full-time program assistant - horticulture, 1 part-time program assistant - 4-H, 1 full-time Better Living for Texans program
assistant, 3 full-time county extension agents with Texas A&M AgriLife Extension and 1 full-time extension agent with the Cooperative Extension
Program. Facility preferences: -eight 12'x12' offices; -sufficient space for four administrative assistants; -one large group meeting room (up to 100
people) with a commercial grade teaching/demonstration kitchen (commercial refrigerator, range, oven, microwave, dishwasher, trash compactor, 3
compartment sink, cabinet space, island counter with cabinets, etc.) on one end; -one small group meeting room (up to 15 people); -dedicated Master
Gardener room. (@ 400 sq. ft.); -closet storage space (@ 300 sq. ft.);
-copier room (@ 300 sq. ft.)
Purpose and Need Includind Opeiidng Etirciencies and Savings
The building we presently occupy is 70'x50' with five dedicated offices and approximately 100 square feet of closet storage space. Two additional
offices have been "created" by splitting a conference room and altering a break room. A few issues the facility currently faces includes...
-Large group meeting space too small; Small group meeting space non-existent = taken over by the need for more individual office space.
-Accessibility - difficult for disabled and/or elderly individuals to access (potentially hazardous)
-Lack of storage — materials i£ publications that are utilized in programming are stored in every staff office, closets stuffed to overflowing, cabinets full
and hallways utilized to house some materials, as well as office equipment, i.e.. printers.
-Restrooms — inadequate, single stall.
-Kitchen facility — outdated, small, substandard and inadequate; appliances (garbage disposal, dishwasher, oven) not working properly. Current kitchen
is 18'x12'.
-Roof leaks in specific areas during heavy rainfall events.
-Continual problems with air conditioning system.
'Histdry 'Historyand.Current.Status ...,,
In 1988, the Brazos County Extension staff (roughly 5 people) started using this building. At that time, the population of Brazos County was an
estimated 121,000 people. Now, a staff of eleven serve a population that exceeds 215,000. The current facility is too small, outdated, problematic and
insufficient to conduct educational events attended by more than 20 people. As the county population continues to grow, a larger, up-to-date facility
would allow the extension staff more opportunity to meet the growing educational needs of the community.
Pro ramBreakdown and 0 iatln Bud et Impact
" `
---- for Estimate: —
D--escription/Basis----------
FY 2020
FY 2021 FY 2022
FY 2023 FY 2024
--- -- —New Building
__..____ $33000,000
--
-- --- ------ -- —
— --_. _— _--_ ____—__._
_—_- Total Capital Cost:
000
�_ _ _----
a�------
Operating Budget Summary:— -- —
-------- —
--- — - -- — -- ---.__
— ------- —
O eratin Costs:
$0
Total Program Cost:
$3,000;000.
$0.': .. ...'. $0
$0
This: Section to Be•Com
leted by,,Cadoliftat lm rovement-Committee Onl " ; ,
Committee Notes:'-! ` -,
Division ,_," , Account-' " c=. •Amount
w
63001000 80100000 ' $ ,X : 3,000,000.00,.
Completed by: Dusty Tittle
Department Name: AgriLife Extension Building Date:
Make sure quotes are submitted with request!
89
Vol. Pa_ c
BRAZOS COUNTY, TEXAS
ADOPTED FY 2020 CAPITAL IMPROVEMENT PLAN
pg. 105
Brazos County, Texas
Capital Improvement Program FY 2020
Department: Commissioner's Court Project Manager:
Project Title: JP & Constable Pct. #1 Building Project Sponsor:
Priority Number:
Start Date: 2015 Projected End Date:
Cullen D Tittle
Gary Arnold
1.1
Submission Date: 2015
Type of Project: New Non -Capital or Capital: Capital: Item(s) over $5,000 each
' Budget
Unaro riated Subse uenf:Years
Previous Funding Year1;
'.
Total
Year -2,
-Year'; 3
Year 4.:'
- Year S.
To -Date ' ,. F.Y 2019-20
;' FY.2020 21
FY 2021 22
FY;2022-23 '
FX 2023-24
; Ca ital Cost- `
$ 44,657 $ 2,047,500
$
$ -
$
$
$ 2,092,157
;c Descri tion-and,Sco a ofPro ect�'
.'-
Construction of a Justice of the Peace and Constable building for Pct. #1. Site improvements, engineering costs, and building and parking lot costs are
all costs associated with this building project. "
Y Purpose an`d Need Inctudlnd Opdrating OperatingEfficiencies and Savin `s •
Currently both the Justice of the Peace and the Constable are occupy rental space. The County would like to build a facility that will accommodate
additional staff. Precinct #1 is the fastest growing precinct in the County with additional growth anticipated. Growth is expect well into the next 10 years.
County would like to build a facility which is cost efficient and centrally located within the growth area.
_' Histo 'and 6urr`ient Status ,'s-
Site design work has commenced.
` - 'Program Br'eakdoWn and,.0 ratio Bud et fm act
Description/Basis for Estimate:
FY 2020
FY 2021_
FY 2022
FY 2023
FY 2024
Site design,Current Costs on Projects
4~$2,047,500
_
-�V- Total -Cap--it-al Cost: -�
$2047500
_k
$p
-----0 eratin Costs:
- $0
$0
$0
Total Program Cost:
$2,0,47,500
-� $0
._ - - .. :"$0
=;$0
_ s " -Thts-Section,to Be Completed
by, Caitat Imrovement Committee Only-
n( _
"-.. Coniniittee.Notes.. „ = _ _, n ",
-
Division_" _ ;... 'Account - �. •Amount
63000200' ' 80440000 b 2;047;500 00
X�
Completed by: Irene Jett
Department Name: Budget Office Date: 9/21/2019
Make sure quotes are submitted with request!
91
ra. 07 pg..�
AS90C
9 !�
�kA- °TEXAS
F.� i Z
H E A L T H
ASSOCIATION
AND EMPLOYEE
Of COUNTIES
BENEFITS POOL
ADMINISTRATIVE SERVICES AGREEMENT
(the Agreement)
between
TEXAS ASSOCIATION OF COUNTIES
HEALTH AND EMPLOYEE BENEFITS POOL
(HEBP)
and
Brazos County
(Plan Administrator)
Group Number: 217225
Effective Date: January 1, 2020
ADMINISTRATIVE SERVICES AGREEMENT
Table of Contents
Page No.
RECITALS...............................................................................................................................3
SECTION I. DEFINITIONS.....................................................................................................3
SECTION II DUTIES AND RESPONSIBILITIES OF HEBP................................................... 6
SECTION III. DUTIES AND RESPONSIBILITIES OF PLAN ADMINISTRATOR ...................11
SECTION IV. TERM AND TERMINATION.............................................................................15
SECTION V. LIMITATION OF LIABILITY AND INDEMNIFICATION...................................16
SECTION VI. ACCESS TO INFORMATION...........................................................................18
SECTION VII. CONFIDENTIALITY..........................................................................................19
SECTION VIII. MISCELLANEOUS PROVISIONS...................................................................20
SECTION IX. ATTACHMENTS TO THIS AGREEMENT........................................................22
Exhibit Number One: Fee Schedule
Addendum A: Transfer Payment and Other Financial Responsibilities
Addendum B: Required Notices
Z
VOI. � % -- — figJ Ds?�
THIS ADMINISTRATIVE SERVICES AGREEMENT (the Agreement) is made and
entered into as of the Effective Date indicated on the cover page of this Agreement and
is by and between Texas Association of Counties Health and Employee Benefits
Pool (referred to as HEBP) and Brazos County (referred to as Plan Administrator or
Member).
RECITALS
WHEREAS, Plan Administrator, a governmental entity, has voluntarily established a self-
funded employee health and welfare benefit plan ("the Plan") for the benefit of certain of
its officials, employees, retirees and their dependents and the Plan Administrator shall
be the final arbitrator and have the final authority regarding interpretation of the Plan;
WHEREAS, Plan Administrator desires to engage HEBP, also a governmental entity, to
administer, supervise, and generally manage, certain health benefit coverages and to
provide those services described below and in any attachments hereto to Plan
Administrator to assist the Plan Administrator in performing its Plan Administration
functions. HEBP shall not be deemed to have any discretionary authority or discretionary
control regarding management of the Plan or any assets of the Plan; and
WHEREAS, HEBP and Member understand and agree that HEBP may use independent
contractors to perform some or all of the services to be performed by HEBP pursuant to
this agreement;
NOW THEREFORE, the parties agree as follows:
Section I. Definitions
1.01 Administrative Charge means the Monthly consideration that is required by
HEBP for the administrative services performed under this Agreement in support
of the Plan. These charges are indicated in Item Five of the most current Fee
Schedule.
1.02 Agreement means this Administrative Services Agreement and any
amendments, addenda, exhibits, appendices, and/or schedules attached hereto.
1.03 Certificate of Creditable Coverage means a document that is generated for
Participants terminating coverage under Member's Plan. The certificate is
provided to Participants as evidence for credit of health coverage held under
Member's Plan while it is administered by HEBP.
1.04 Claims Administrative Documents may include any benefit booklets, exhibits
vol. X07 Pg._ "zl�
(including Plan Service Area exhibit), and any other addenda, amendments, or
changes hereto.
1.05 Claims Administrator means the Texas Association of Counties Health and
Employee Benefits Pool (HEBP). It is understood by the parties to this
Agreement that HEBP may, in its sole discretion, use independent contractors to
perform some or all of its responsibilities under this Agreement.
1.06 Effective Date means the date shown on the cover page of this Agreement.
1.07 Fee Schedule means the attached specifications setting out certain particulars of
this Agreement or any other subsequent set of specifications supplied by HEBP
as a replacement Fee Schedule. The specifications or items of the Fee Schedule
shall be applicable for the Fee Schedule Period, except that any item of the Fee
Schedule may be changed in accordance with the provisions detailed in
SECTION III - DUTIES AND RESPONSIBILITIES OF PLAN ADMINISTRATOR,
Section 3.05b of this Agreement.
1.08 Fee Schedule Period means the period of time beginning and ending on the
dates shown in Item One of the most current Fee Schedule.
1.09 Member means Somewhere County, a self-insured governmental entity and
member of HEBP.
1.10 Month means each succeeding calendar month period beginning on the
Effective Date of this Agreement.
1.11 Network means identified physicians, other professional healthcare providers,
hospitals, ancillary providers, and other health care facilities and pharmacies that
are available to Participants in the Plan.
1.12 Participant means an individual official or dependent(s) of an official, employee
or dependent(s) of an employee, a retired official, employee or dependent(s) of a
retired employee, and certain continued persons and their dependents covered
under a continuation provision, whose coverage has become effective in
accordance with the terms of Member's Plan.
1.13 Plan means a program of health and welfare benefits established by Member for
the benefit of certain of its officials, employees, retirees and their dependents.
1.14 Plan Administrator as used in this Agreement, is the Member.
1.15 Plan Service Area means a geographical area in which a Network of preferred
providers is offered and available, and is used to determine eligibility for
managed health care benefits under Member's Plan.
4
Vol. 367
1.16 Plan Year means the twelve-month period beginning on the Effective Date
indicated on the cover page of this Agreement and continuing for twelve
consecutive calendar Months thereafter (unless an alternative period of time is
specified).
1.17 Records means a Participant's medical, financial, or personal data (including
patient -specific diagnoses) or data that enable one to derive such Participant's
medical, financial, or personal data.
1.18 Run -Off Claim means a claim incurred preceding termination of this Agreement
that is considered for payment during the Run -Off Period.
1.19 Run -Off Period means the twelve -Month period immediately following
termination of this Agreement.
1.20 Subscriber means an individual official, employee, retired employee or
continued person whose coverage has become effective under this Agreement.
1.21 Subscriber Unit means the specific coverage issued for an individual Subscriber
and his or her covered dependent(s), if any, under the Plan whose coverage is
identified by a unique Subscriber identification (ID) number.
1.22 Supplemental Billing means an invoice billing for costs due and payable to
HEBP that is separate and apart from the Administrative Charge detailed in this
Agreement. Any customized materials or additional services or supplies mutually
agreed between the parties and not documented in the most current Fee
Schedule may be subject to Supplemental Billing.
1.23 Termination Administrative Charge means the consideration that is required
by HEBP for the services performed during the Run -Off Period.
1.24 Timely means within ten (10) calendar days following the occurrence of an
event, the receipt of a billing statement, or the creation of any legal or contractual
obligation, unless an alternative standard is specified and agreed to in writing by
the Plan Administrator and HEBP. A charge, equal to the amount specified in
SECTION VIII, MISCELLANEOUS PROVISIONS, Daily Charge subsection, may
be assessed for late remittances.
1.25 Valid Claim means a claim incurred for supplies and/or services rendered to a
Participant that is determined by the Claims Administrator or the Plan
Administrator to be a covered benefit under the Plan during the term of this
Agreement. For additional information regarding Valid Claim, which may also
include Network access fees and Subscriber liability recalculations, refer to
Addendum B attached to and made a part of this Agreement.
Vol. Pg. 13
Section II. Duties and Responsibilities of HEBP
2.01 Participant Eligibility. In connection with the processing of claims for benefits,
HEBP will determine if a Participant is enrolled under the Plan based on eligibility
and other information provided by the Plan Administrator. HEBP does not have
discretionary authority to determine eligibility under Member's Plan. Plan
Administrator shall make all final determinations regarding eligibility.
2.02 Claims Services.
a. Claims Administration. HEBP shall administer claims as provided in this
Agreement. HEBP is empowered by the Plan Administrator to do all things it
deems necessary to carry out the terms and purposes of Member's Plan only
as expressly stated in this Agreement or as mutually agreed to in writing
between the parties hereto. HEBP has discretion, subject to Member's final
authority, to determine whether claims are payable under the Member's Plan.
b. Claims Processing. HEBP will receive claims, enter claims data into the
claims processing system, determine whether benefits are payable in
accordance with the Plan Administrator's specifications, provide utilization
review, apply allowable amount determinations, and administer coordination
of benefits with other plans, when appropriate. HEBP will use its best efforts
to correctly process claims and pay benefits in accordance with information
provided by the Plan Administrator.
c. Claims Payment. If HEBP determines that a claim for benefits is a Valid
Claim, or if Plan Administrator directs HEBP, in writing, to honor a claim for
benefits, HEBP will arrange for the payment of the claim pursuant to the
terms of this Agreement and Addendum A: Transfer Payment and Other
Financial Responsibilities.
d. Claims Notification. HEBP will prepare and mail explanation of benefit
forms for medical and dental claims.
e. Claims Recovery. The Plan Administrator acknowledges that, because of
the great volume of claims processed by HEBP, unintentional administrative
errors may occur. When HEBP becomes aware of a claims overpayment,
HEBP will promptly take the appropriate action, in accordance with HEBP's
standard procedures, to recover the excess payment at HEBP's sole
expense. HEBP, however, will not be required to enter into litigation to obtain
a recovery, nor will HEBP be required to reimburse the Plan, except for gross
negligence or intentional acts by HEBP.
Vol. 67 Pgdq
HEBP will provide reasonable assistance to Plan Administrator in pursuing
rights of recovery arising from claim overpayments or such provisions as
coordination of benefits, subrogation, and fraud detection. Only subrogation
recoveries are subject to those fees indicated in Item Three of the most
current Fee Schedule.
Claim Review and Interpretation of the Plan. HEBP will receive and review
claims for benefits under the Plan. The operation and administration of the
Plan require uniformity regarding the intent and the interpretation of the Plan's
provisions. The Plan Administrator has full and complete authority and
discretion to make decisions regarding Plan provisions and to determine
questions of eligibility and benefits.
HEBP assumes only the authority and discretion as given by the Plan
Administrator to interpret benefits based on medical necessity, allowable
amount, or experimental/investigational guidelines that are in accordance with
the provisions in Member's Plan. Any decision that is not arbitrary or
capricious shall be final and conclusive, subject to any right to appeal a
determination to the Plan Administrator.
On occasion, HEBP, in its role as Claims Administrator, may deny all or part
of submitted claims. HEBP will provide a full and fair review of any
determination of a claim, any determination of a request for precertification,
and any other determination made as the Claims Administrator in accordance
with the benefits and procedures detailed in Member's Plan. HEBP will use
its best efforts, consistent with administrative practices and any procedures
established in writing between HEBP and the Plan and consistent with
industry standards, to accurately process all claims.
g. Referral of Certain Claims/Inquiries. As provided in this Agreement, HEBP
will receive eligibility information, review and process claims, and respond to
customer inquiries; however, HEBP does not have final authority to determine
Participants' eligibility or to establish or construe the terms and conditions of
Member's Plan. Therefore, in certain instances, HEBP may refer certain
claims to the Plan Administrator for review and final decision, particularly
when those claims for services do not appear to qualify for payment under
Member's Plan, claims or inquiries where there is a question of eligibility,
claims where there is a question as to the amount of payment due, and
claims involving litigation or the threat of litigation. Such referral shall be at
the sole discretion of HEBP.
h. Claim Dispute Resolution. If the Plan provides an appeals process, HEBP
will cooperate by providing Records and documents. HEBP does not have
final authority to make determinations regarding eligibility or benefits.
Vol. 367 Pg._
i. Pharmacy Benefit Management HEBP will provide pharmacy benefit
management services, including claims administration, formulary
management, pharmacy network management and mail-order pharmacy.
j. Eligibility Management. HEBP will provide an eligibility management
program including access to an on-line eligibility database; weekly eligibility
feeds to contractors, error resolution and periodic eligibility reports.
2.03 Participant and Provider Education. In accordance with its standard
procedures, HEBP will assist the Plan Administrator, if requested, in initial
enrollment activities, including education of Participants about benefits, the
enrollment process, selection of health care providers, and how to file a claim for
benefits. HEBP will also issue claim submission instructions on behalf of the
Plan Administrator to health care providers who render services to Participants.
2.04 Reports. HEBP shall provide Monthly billing statements and periodic reports. In
the event that Plan Administrator purchases stop -loss coverage from HEBP, all
necessary reporting, tracking, notification, and other similar financial and/or
administrative services for settlements of such stop -loss policy will be included.
2.05 Claim Payment Information and Records. HEBP shall maintain current
Records on all. Participants and shall safeguard the confidentiality of any -medical
information contained in such Records, pursuant to SECTION VII
CONFIDENTIALITY of this Agreement. HEBP shall maintain adequate Records
of claims made and benefits paid in such form and format as may be determined
by HEBP. Plan Administrator shall have rights in and access to such Records,
subject to the terms of SECTION VI ACCESS TO INFORMATION and SECTION
VII CONFIDENTIALITY of this Agreement and the Business Associate
Agreement previously executed by HEBP and Member.
HEBP will provide copies of individual claim information for a specific Participant
as provided in the Business Associate Agreement. Upon receipt of a written
request from the Plan Administrator, HEBP will provide the specified information
in accordance with the terms of the Business Associate Agreement.
2.06 Reporting Services. HEBP will prepare and file annual Internal Revenue
Service (IRS) 1099 forms for the reporting of payments to health care providers
who render services to Participants and who are reimbursed, by the Plan for
those services.
2.07 Participant -Provider Relationship/Network Providers/Network Information.
The choice of a health care provider should be made solely by the Participant.
The Claims Administrator does not furnish health care services or supplies but
only makes payment for eligible health care expenses that are incurred by
Participants. HEBP, as the Claims Administrator, is not liable for any act or
.I 8
Vol. -307 Pg. `F
omission by any health care provider. The Claims Administrator does not have
any responsibility for a health care provider's failure or refusal to provide services
or supplies. Care and treatment received are subject to the rules and regulations
of the health care provider selected by the Participant and are available only for
sickness or injury treatment acceptable to the health care provider.
When the Plan Administrator has managed health care coverage, HEBP shall
make available via the internet to Plan Administrator's Participants Networks and
Network information. Upon request, HEBP shall periodically furnish Network
provider directories to Participants enrolled under managed health care coverage
administered by HEBP. The directories will list names, locations, and other
information specific to those physicians, hospitals, and other health care
providers and facilities in the Participant's designated Plan Service Area,
2.08 Certificates of Creditable Coverage. HEBP shall generate Certificates of
Creditable Coverage for all Participants terminating group health coverage
provided by the Plan, including coverage held under the Consolidated Omnibus
Budget Reconciliation Act of 1985 (COBRA), as required by the Health Insurance
Portability and Accountability Act of 1996 (HIPAA). The documents will provide
the period of coverage beginning on the Participant's date of enrollment in the
Plan (if provided by the Plan Administrator as specified under SECTION III —
DUTIES AND RESPONSIBILITIES OF PLAN ADMINISTRATOR, 3.02 of this
Agreement) and ending with the Participant's date of termination as verified by
eligibility records provided by Plan Administrator and maintained by HEBP.
These Certificates of Creditable Coverage will be mailed to the Participant's last
known address as provided to HEBP by the Plan Administrator. If such address
is not made available to HEBP or is unavailable, the Certificate of Coverage will
be sent to the Plan Administrator for appropriate delivery.
2.09 Client Services and Materials. As Claims Administrator, HEBP will provide
those items selected from the listing below:
a. Enrollment Materials. Implementation materials, if elected by the Plan
Administrator, will be provided by HEBP during the enrollment process: Any
custom designed materials may be subject to Supplemental Billing.
b. Subscriber Identification Cards. HEBP will provide Subscriber
identification cards for PPO Managed Health Care benefit coverage or
Subscriber identification cards for Traditional (Out -of -Area) Indemnity benefit
coverage. A Subscriber identification card will be prepared for each officer
and employee and for each eligible family member. If the Plan Administrator
requires customization of the Subscriber identification cards, a Supplemental
Billing may be prepared by HEBP and submitted to the Plan Administrator for
payment. HEBP will also provide Subscriber identification cards for
prescription drug benefits.
9
c. Claims Administrative Documents and other Attachments. Claims
Administrative Documents will be provided. The Claims Administrative
Documents and all attachments will be identified in the most current Fee
Schedule attached to and made a part of this Agreement. Any customization
of these documents at the request of the Plan Administrator, which requires
manuscript modifications, may be subject to Supplemental Billing.
d. Managed Care Networks. As applied to managed health care coverage,
preferred provider Networks will be available and accessible. All decisions
relating to medical care and treatment remain exclusively with the health care
provider and the patient.
e. Provider Directories. Network provider directories and -periodic updates will
be furnished by the Claims Administrator for each Subscriber upon their
enrollment under the managed health care coverage benefits administered by
HEBP. This service will be identified in the most current Fee Schedule
attached to and made a part of this Agreement.
f. Customer Service. A toll-free customer service telephone number, as listed
in the benefit booklets and on the identification cards, will be available to
Participants and their health care providers during normal customer service
hours.
g. Medical Precertification Helpline. For those services determined by the
Plan Administrator and provided in writing to HEBP that require
precertification, HEBP will review, in advance, the medical necessity of those
services covered under the Plan. A toll-free medical precertification helpline
will be made available for Participants and their health care providers to call
for assistance.
h. Case Management. Case Management is a service provided by the Claims
Administrator whereby alternative benefits may be offered which are not
otherwise eligible expenses but would prove to be more effective for the
Participant and a cost savings to the Plan Administrator.
i. Utilization Review. Utilization review management services are provided by
HEBP as the Claims Administrator. Concurrent reviews, discharge planning
and retrospective reviews are designed to reduce the occurrence of
unnecessary or inappropriate hospitalizations of patients.
Vol. col pg. �Q 10
Disabled Dependent Eligibility Review. HEBP will provide medical review
to determine continued Dependent eligibility based on receipt of a completed
Dependent Child's Statement of Disability Form provided by the Subscriber.
If medical records or supporting documentation are required, such
requirements will be communicated to the Subscriber who will be responsible
for obtaining that information (including payment of any fees that may be
assessed by a third party to provide such records) and submitting the
information to HEBP.
2.10 Additional Services Not Specified. HEBP may provide additional services not
specified in this Agreement. Such services will be mutually agreed upon
between Plan Administrator and HEBP and will be identified -in the most current
Fee Schedule or through Supplemental Billing.
Section III. Duties and Responsibilities of Plan Administrator
3.01 Plan Documents. The Plan Administrator shall furnish to the HEBP all
documents under which the Plan is established. The Plan Administrator may
request, in writing, changes to the benefits or administration of the Plan within
thirty (30) days in advance of such change. Plan Administrator understands that
changes in benefits are subject to prior approval by HEBP and may result in
adjustments to the Administrative Charge as explained in Subsection 3.05,
Administrative Charges and Charges for Additional Services, below.
3.02 Provision of Eligibility Information. Plan Administrator will provide, on a
Timely basis, from the date of receipt, eligibility information (including all changes
in Participant eligibility whether by reason of termination, change in classification,
additions, and any other reason, by entering such changes into the eligibility
database in a format acceptable to HEBP. HEBP shall be entitled to rely on the
accuracy of such information. Any loss related to the accuracy or availability of
eligibility information, by either HEBP or the Plan Administrator, shall be subject
to the terms of SECTION V LIMITATION OF LIABILITY AND
INDEMNIFICATION of this Agreement. The Plan Administrator shall maintain
any enrollment applications and change forms completed by Participants and
allow HEBP reasonable access to this information as needed for administrative
purposes.
Vol. 3D pg. 137
11
Eligibility information includes but is not limited to:
a. Copies of Subscribers' application forms, if on paper;
b. Participants' home addresses (including any dependent's address, if different
from that of the Subscriber);
c. Participants' prior health coverage information; and
d. Subscribers' employment dates and Participants' enrollment dates.
3.03 Distribution of Information. Plan Administrator shall maintain and distribute to
all eligible Participants (and return to HEBP, if necessary) all appropriate materials
and forms as may be required to comply with applicable law.
3.04 Notification of Loss of Eligibility. If a Participant ceases to be eligible for
benefits, Plan Administrator will convey the termination to HEBP in a Timely
manner upon knowledge of such information. Upon termination of the Participant,
Plan Administrator, and not HEBP, will be liable for any and all claims occurring
between the date eligibility is lost and the date HEBP receives actual notice of the
termination of the Participant.
3.05 Administrative and Other Charges.
a. Plan Administrator will pay to HEBP the Administrative Charges specified in
this Agreement within ten (10) days of the first day of each Month.
Administrative Charges will be paid based upon enrollment information HEBP
receives regarding current enrollment as of the first day of each Month.
Appropriate adjustments will be made for enrollment variances. HEBP shall
provide notification regarding any discrepancies.
b. Pharmacy Benefit Management Fees are assessed and collected per
prescription filled.
c. HEBP reserves the right to change the Administrative Charge if a substantial
change occurs in the number or composition of employees covered, which
results from:
1. A change in the benefit specifications provided under the contract; or
2. A change in the Member's contribution level or other consideration paid by
the Member if it results in a decrease in participation; or
V0 I. 3077 pgo a3 12
3. A substantial change in the number of Subscribers covered under this
contract. A substantial change would be deemed to have occurred when
the number of employees covered changes by:
10% or more over a 30 day period; or
25% or more over a 90 day period.
In such event, HEBP reserves the right to adjust the rates on any due date
occurring between the date such substantial change is identified and the
next Fee Schedule period.
d. Additional charges may be imposed if:
1. Either HEBP or Member files for bankruptcy or reorganization under state
or federal law.
2. The Administrative Charge becomes subject to premium tax. Any
Administrative Charges shall automatically be increased by the amount of
any taxes imposed, increased, or adjudged due by any lawful authority on
or after the contract date, which HEBP is required to pay or remit, whether
relating to fees, services, benefits, payments, or any other aspect of this
contract.
3. Future changes mandated by legislation or other law result in an increase
in cost to HEBP in performing under this Agreement.
e. In addition to the Administrative Charge, Plan Administrator shall reimburse
HEBP for the direct cost of special or customized supplies, reports, forms, or
other services provided by HEBP for Plan Administrator and indicated in the
most current Fee Schedule. Reimbursement of charges for additional services
will be limited to those mutually agreed upon by Plan Administrator and HEBP
before HEBP incurs the cost of such services.
f. In addition to the amounts due and payable each Month, HEBP may charge
Plan Administrator for:
Reasonable fees for the reproduction or return of Records requested by
Plan Administrator, a governmental agency, or pursuant to a court order;
and
2. Any other fees that may be assessed by third parties for services rendered
to the Plan Administrator and/or any other fees for services mutually agreed
Vola 3b7 -pg. 13
upon by the parties, as shown in Item Three of the most current Fee
Schedule.
g. Performance of all duties and obligations of HEBP under this Agreement are
contingent upon the payment of Administrative Charges in accordance with
Section 3.05a of this Agreement.
3.06 Bank Account. Plan Administrator will establish an account with a state or
nationally chartered bank (to be agreed upon by HEBP and the Plan
Administrator). Plan Administrator shall maintain such account in conformance
with Addendum A: Transfer Payment and Other Financial Responsibilities.
3.07 COBRA Administration Compliance. The Member is responsible for complying
with COBRA and the Public Health Services Act concerning continuation of health
coverage.
3.08 Final Determination of Claims/Inquiries. Member, as the Plan Administrator,
retains the final authority and responsibility to establish and construe the terms
and conditions of Member's Plan and to determine Participant eligibility. Certain
claims and/or inquiries will be referred to the Plan Administrator for final review and
determination in the following instances:
a. Pursuant to SECTION II — DUTIES AND RESPONSIBILITIES OF HEBP, 2.02,
g, when claims for services do not appear to qualify for payment under
Member's Plan, claims or inquiries where there is a question of eligibility, claims
where there is a question as to the amount of payment due, and claims
involving litigation or the threat of litigation; and
b. Pursuant to SECTION II — DUTIES AND RESPONSIBILITIES OF HEBP, 2.02,
h, when a Participant chooses to appeal adverse determinations with the Plan
Administrator after exhaustion of all remedies offered by HEBP.
3.09 Compliance with Applicable Law. Plan Administrator will comply with all legal
requirements applicable to the Plan and satisfy any and all reporting, notice,
voi. 3b7- Pg.14
disclosure, filing, and modification requirements imposed by applicable laws and
regulations (state and/or federal).
3.10 Plan Administrator Liaison. Plan Administrator shall designate a Pool
Coordinator, who will:
a. Obtain and follow-up on additional service information;
b. Verify eligibility of Participants;
c. Assist in resolving claim disputes and recurring problems with the
administration procedures specific to Member's Plan;
d. Report suspected fraud or other abuse of Member's Plan;
e. Evaluate other specific situations that warrant attention; and
f. Coordinate with and assist HEBP on any matters necessary to facilitate the
proper administration of this Agreement.
3.11 Acceptance of Networks and Plan Service Areas. Plan Administrator shall be
provided notice of the Plan Service Areas that are available for the Plan
Administrator's managed health care benefit coverage and prescription drug
coverage. The Plan Administrator agrees to accept Network providers and
facilities located in such Plan Service Areas as in -network providers and facilities
beginning on the Effective Date shown on the cover page of this Agreement.
HEBP reserves the right to manage the Networks, as needed, in these Plan
Service Areas.
Section IV. Term and Termination
4.01 This Agreement shall continue in full force and effect from Plan Year to Plan Year
unless terminated as provided herein.
4.02 This Agreement may be terminated as follows:
a. By either party at the end of any Plan Year following written notice to the
other party given at least thirty (30) days prior to the end of the Plan Year;
b. Except as provided in Section 4.03, below, by HEBP for cause, upon ten (10)
days prior written notice (pursuant to the requirements in SECTION VIII -
MISCELLANEOUS PROVISIONS, Notices and Satisfaction subsection), if
Plan Administrator fails to meet any of its duties or obligations as provided in
SECTION III - DUTIES AND RESPONSIBILITIES OF PLAN
ADMINISTRATOR within thirty (30) days after notice of such deficiency is
given to Plan Administrator by HEBP in writing;
c. By Plan Administrator for cause, upon ten (10) days prior written notice
(pursuant to SECTION VIII MISCELLANEOUS PROVISIONS, Notices and
voi. 307 pg. `` is
Satisfaction subsection) to HEBP, if HEBP fails to correct any deficiency in
the performance of its duties or obligations as provided in SECTION II
DUTIES AND RESPONSIBILITIES OF HEBP within thirty (30) days after
notice of such deficiency is given to HEBP by Plan Administrator in writing;
d. By both parties on any date mutually agreed to in writing; or
e. By either party, in the event of fraud or misrepresentation of a material fact by
MEMBER or HEBP.
4.03 HEBP shall have the right to terminate this Agreement immediately:
a. Upon failure of the Plan Administrator to pay Administrative Charges in
accordance with the provisions of SECTION III- DUTIES AND
RESPONSIBILITIES OF PLAN ADMINISTRATOR, 3.05 a; or
b. Upon failure of the Plan Administrator to fund amounts due for payment of
claims in accordance with Addendum A: Transfer Payment and Other
Financial Responsibilities; or
c. If HEBP is no longer the sole provider of Administrative Services to the Plan.
Section V. Limitation of Liability and Indemnification
5.01 Regarding disputes between Member and HEBP that do not involve or implicate
liability of Member to a third party, liability for any errors or omissions by HEBP
(or its officers, directors, employees, agents, or independent contractors) in the
administration of this Agreement, or in the performance of any duty or
responsibility contemplated by this Agreement, shall be limited to the maximum
benefits which should have been paid under this Agreement had the errors or
omissions not occurred (including HEBP's share of any arbitration expenses
incurred) unless any such errors or omissions are adjudged to be the result of
intentional misconduct, gross negligence, or intentional breach of a duty under
this Agreement by HEBP.
5.02 Except as provided otherwise under Section 5.03, below, if a claim of a third
party arises from HEBP's performance under this Agreement, HEBP agrees to
indemnify and hold harmless Plan Administrator, its officers, employees, agents,
and affiliates against any and all liability, risks, expenses, costs, damages, losses
or judgments incurred by Plan Administrator, or any of its officers, or employees,
agents and affiliates to the extent such liability, obligations, risks, expenses,
costs, damages, losses or judgments arise out of or result from, or are attributed
to a breach of this Agreement by HEBP or the negligence, gross negligence or
16
Vola 367 Pg. \4a
intentional, willful, or reckless acts or omissions of HEBP in the performance of
services or duties pursuant to this Agreement.
5.03 As Plan Administrator has final authority to determine eligibility and benefits
under its Plan and HEBP defers final benefit and eligibility determinations to the
Plan Administrator, HEBP shall have no liability for its determinations of eligibility
or benefits except for a determination concerning eligibility or benefits that is
reversed by Plan Administrator, in which case HEBP's potential liability shall be
limited to damages arising in whole or in part during the period of time between
HEBP's original denial and the reversal of that decision by Plan Administrator.
HEBP will not be liable in situations where the Plan Administrator provides
coverage that is outside the scope of its coverage document.
5.04 The Plan Administrator agrees to indemnify and hold harmless HEBP, its officers,
directors, employees, affiliates and agents against any and all liability,
obligations, risks, expenses, costs, damages, losses, or judgments incurred by
HEBP or any of its officers, directors, employees, agents and affiliates to the
extent such liability, obligations, risks, expenses, costs, damages, losses or
judgments arise out of, result from, or are attributed to a breach by the Plan
Administrator or its agents, directors, employees or affiliates of this Agreement,
or by negligence, gross negligence or intentional, willful, or reckless acts or
omissions of the Plan Administrator or its agents, officers or employees, in the
performance of their obligations under this Agreement.
Examples of the conduct covered by this section include, but are not limited to:
a. An interpretation of the Plan by the Plan Administrator or authorized agents
upon which HEBP relies;
b. Erroneous or incomplete information, including eligibility information,
furnished to HEBP by the Plan Administrator, its employees or its agents;
c. A breach of this Agreement by the Plan Administrator or authorized agent of
the Plan Administrator; and
d. Any action or proceeding resulting from an alleged failure to pay benefits
under the Claims Administrative Document, except to the extent of HEBP's
negligence.
Vol. 3�% Pg J 43 17
5.05 The provisions of this section survive the termination of this Agreement.
5.06 Plan Administrator and HEBP agree to immediately notify each other of any
cause or action for which either party could ultimately be required to accept
liability for performance of its duties and responsibilities under this Agreement.
Plan Administrator and HEBP also agree not to compromise or settle any such
cause or action without the express written consent of the other party. Each
party may, at its discretion, choose to defend any such cause or action.
Section VI. Access to Information
6.01 Access to Information. HEBP and Plan Administrator will allow each other
reasonable access to administrative information. Plan Administrator will allow
HEBP prompt access to claims reporting systems. However, access to
information that is a Record shall be under the terms of SECTION VIII
CONFIDENTIALITY of this Agreement.
6.02 Audits. HEBP will, with thirty (30) days prior written notice from Plan
Administrator, allow Plan Administrator or an authorized agent of the Plan
Administrator (mutually agreed to by both parties to this Agreement) to inspect or
audit all information and files maintained by HEBP concerning this Agreement.
Plan Administrator will be responsible for all costs associated with the inspection
or audit. A Plan Administrator or its agent that has access to the information and
files maintained by HEBP will agree not to disclose any proprietary or confidential
information and to hold harmless and indemnify HEBP in writing of any liability
from disclosure of such information pursuant to SECTION VII
CONFIDENTIALITY of this Agreement.
6.03 Duration. These rights of access and examination continue for three (3) years
following the termination of this Agreement. HEBP will disclose information in
accordance with the Business Associate Agreement executed by the parties.
6.04 Disclosure of Information. During the time Records are in its custody or
control, HEBP will take all reasonable precautions to prevent disclosure or use
for a purpose unrelated to claims administration. HEBP will disclose information
only as necessary for HEBP or Member to provide services pertaining to
Member's Plan, or as required by law. Any disclosures of Protected Health
Information will be consistent with the Business Associate Agreement.
6.05 Compliance with Laws and Regulations. HEBP and Plan Administrator will
comply with applicable state and federal laws and regulations regarding
18
Voi.3t>�=pg.
confidentiality or privacy of Records and other information, and cooperate to
ensure such compliance.
6.06 Special Requests. If the Plan Administrator requests a report in a customized
format that requires system enhancements, or re -programming by HEBP, or
customized requests for claim Record information, such requests will be
evaluated as to the complexity and the associated costs involved to provide this
information. Plan Administrator will be responsible for any additional costs that
may be incurred and understands that any new program designs will delay the
transfer of information and Records for the successor administrator.
All such information and Records described herein shall be subject to the terms
of SECTION VII — CONFIDENTIALITY.
Section VII. Confidentiality
7.01 HEBP and Plan Administrator agree that Records are valuable and confidential
information.
7.02 HEBP agrees to protect as confidential and not disclose Records and the
information they contain to any person or entity other than the Plan Administrator
except as permitted by the Business Associate Agreement, and to use Records
to perform services for Plan Administrator pursuant to this Agreement.
7.03 Should Plan Administrator request Records or the information contained in
Records from HEBP, Plan Administrator agrees to indemnify and hold harmless
HEBP and its directors, officers, and employees against any and all loss, liability,
damage, penalty, and expense resulting from or arising out of any allegation or
claim based upon the disclosure by HEBP of any Record, or any information
contained within a Record to Plan Administrator.
Nothing contained herein shall be construed to require HEBP to provide Plan
Administrator with copies of individual claim information for a specific Participant
Vol. ,367 Pg. Ng' -s-- 19
unless the Plan Administrator secures a valid written release from the Participant
specifically related to the claim information.
7.04 HEBP and Plan Administrator agree that HEBP's obligations in 6.02, above, do
not apply to information that:
a. Is, or becomes, in the public domain;
b. Is independently developed by Plan Administrator;
c. Is previously known by Plan Administrator;
d. Is rightfully legally acquired from a third party not under an obligation of
confidentiality;
e. Is disclosed pursuant to subpoena or similar process of a court or
governmental agency; or
f. Is disclosed pursuant to a written release executed by a Participant.
Section VIII. Miscellaneous Provisions
8.01 Arbitration. In the event the parties fail to agree with respect to any matter
covered herein, wherein the amount in contest does not exceed two hundred fifty
thousand dollars ($250,000.00), the question in dispute shall be submitted for
arbitration in Austin, Texas. Upon declaration by one of the parties hereto that a
deadlock exists, the parties shall select an arbitrator. If the parties fail to agree
on an arbitrator within thirty (30) days, the American Arbitration Association shall
select an arbitrator.
The arbitrator will submit a decision within thirty (30) days after appointment or as
soon as reasonably feasible and such decision shall be binding on the parties
hereto. Arbitration expenses will be shared equally by the parties. All other
expenses (legal, incidental, etc.) shall be borne by the losing party or, if both
parties prevail, be apportioned by the arbitrator to each party. Arbitration
proceedings will be governed by the Rules of the American Arbitration
Association then in effect.
This arbitration provision does not preclude arbitration for a matter in controversy
that exceeds two hundred fifty thousand dollars ($250,000.00). If either HEBP or
Plan Administrator is named as a defendant in litigation filed by a third party
Vol. 3 07—pg. 144 20
concerning this Agreement, this section does not apply to such litigation, and the
parties agree that Section VI may be applicable to such litigation.
Nothing contained herein shall be construed to prohibit the parties from a written
mutual agreement to submit a dispute in excess of two hundred fifty thousand
dollars ($250,000.00) to binding arbitration.
8.02 Assignment. Except as provided in Section 1.05, no part of this Agreement, or
any rights, duties, or obligations described herein, shall be assigned or delegated
without the prior express written consent of both parties. Any such attempted
assignment shall be null and void. HEBP's standing contractual arrangements
for the acquisition and use of facilities, services, supplies, equipment, and
personnel shall not constitute an assignment under this Agreement.
8.03 Captions. Captions appearing in this Agreement and its attachments are
provided for convenience only and in no way define, limit, construe, or describe
the scope of sections or paragraphs to which they are inserted.
8.04 Daily Charge. Upon the sole discretion of HEBP, a daily charge shall be
assessed for the late remittance of any amount(s) due and payable to HEBP by
Plan Administrator. This charge shall be calculated by multiplying the amount
due times the lesser of:
a. The rate of .0219% per day (which equates to an amount of 8.0% per
annum); or
b. The maximum rate permitted by state law.
8.05 Enforcement. Any delay or inconsistency in the enforcement of any part of this
Agreement shall not constitute a waiver of any rights with respect to the
enforcement of this Agreement at any future date nor shall it limit any remedies
which may be sought in any action to enforce any provision of this Agreement.
8.06 Entirety. This Agreement and any attachments (including the Business
Associate Agreement), shall constitute the entire Agreement between the parties
for the purposes of this Agreement and shall supersede any and all prior or
contemporaneous Agreements or understandings, either oral or in writing,
between the parties respecting the subject matter herein.
8.07 Forces Majeure and Majesture. Neither party shall be liable for any failure to
Timely perform its obligations under this Agreement if prevented from doing so
by a cause or causes beyond its commercially reasonable control including, but
Vol. 3c) ( Pg....147_ 21
not limited to, acts of God or nature, fires, floods, storms, earthquakes, riots,
strikes, wars, or restraints of government.
8.08 Gender and Mode. The use herein of a personal pronoun in the masculine or
feminine gender or in the singular or plural mode, shall be deemed to include the
opposite gender or mode unless the context clearly indicates the contrary.
8.09 Governing Law and Limited Waiver of Sovereign Immunity. This Agreement
shall be governed by, and shall be construed in accordance with, the laws of the
State of Texas. HEBP, as a governmental entity, hereby consents to be sued for
breach of this Agreement, but only in Travis County, Texas.
8.10 Legal Construction. Should any provision(s) contained in this Agreement be
held to be invalid, illegal, or otherwise unenforceable, the remaining provisions of
the Agreement shall be construed in their entirety as if separate and apart from
the invalid, illegal, or unenforceable provision(s) unless such construction were to
materially change the terms and conditions of this Agreement.
8.11 Modifications. Except for the Fee Schedule, which may be changed at any time
in accordance with the provisions described in SECTION III — DUTIES AND
RESPONSIBILITIES OF PLAN ADMINISTRATOR, 3.05b, of this Agreement by
notifying the Plan Administrator in writing of such change, no modification,
amendment, change, or waiver of any provision of this Agreement shall be valid
unless agreed to in writing by an officer of HEBP and an authorized
representative of the Plan Administrator.
8.12 Notices. All notices given under this Agreement must be in writing and shall be
deemed to have been given for all purposes when personally delivered and
received or when deposited in the United States mail, first-class postage prepaid
voi. 3c)7 pg.148
22
and addressed to the parties at their respective addresses or when transmitted
by facsimile.
For the Plan Administrator, the name, address and facsimile number of the Pool
Coordinator shall be provided to HEBP, and notices shall be sent to the Pool
Coordinator or the County Judge.
The Plan Administrator will provide HEBP with the name and address of a person
with authority to address financial issues related to this Agreement.
For HEBP, the address and facsimile for the financial contact division is as
shown below:
Quincy Quinlan
Director of Health & Benefits Services
Texas Association of Counties Health and Employee Benefits Pool
P.O. Box 2131
Austin, Texas 78768-2131
FAX: (512) 481-8481
Section IX. Attachments to this Agreement
The following Exhibits are attached to and made a part of this Agreement:
• Exhibit One: Fee Schedule
Addendum A: Transfer Payment and Other Financial Responsibilities
Addendum B: Required Notices
®i.�� ..� Pg. l `1"� 23
IN WITNESS WHEREOF, the parties have executed this Agreement to take effect on
the Effective Date.
Texas Association of Counties
Health and Employee Benefits Pool
2
Date:
Susan Redford
TAC Executive Director
Member Brazos County
Signature:
Printed Name: Duane Peters
Title: Brazos County Judge
Date: 4)— %
poi. 3-u7— gig. 150
24
NSso
; fr .TEXAS ASSOCIATION Of COUNTIES
f *HEALTH AND EMPLOYEE BENEFITS POOL
Coul40�,
ADDENDUM A TRANSFER PAYMENT AND
OTHER FINANCIAL RESPONSIBILITIES
for the
ADMINISTRATIVE SERVICES
AGREEMENT
(the Agreement)
between
TEXAS ASSOCIATIONS OF COUNTIES
HEALTHA EMPLOYEE BENEFITS POOL
(HEBP)
HEBP provides administrative claims payment services only and does not assume
any financial risk or obligation with respect to claims.
and
BRAZOS COUNTY
Group Number: 217225
Effective Date: January 1, 2020
ADDENDUM A TRANSFER PAYMENT AND
OTHER FINANCIAL RESPONSIBILITIES
The Transfer Payment and Other Financial Responsibilities (Transfer Payment Agreement)
described herein shall apply to the Administrative Services Agreement ("the Agreement")
between the Texas Association of Counties Health and Employee Benefits Pool (HEBP) and
Brazos County to which this Addendum A will be attached beginning January 1, 2020 and shall
remain in full force and effect according to the terms of the Agreement unless amended or
replaced by the parties to this Agreement in writing.
All provisions of the Agreement, its addenda, schedules, and amendments shall apply to this
Addendum A, including any definitions. This Transfer Payment Agreement replaces and
supersedes the Banking Arrangement and other Financial Responsibilities attached to the
Agreement as Addendum A.
SECTION I. DEFINITIONS AS USED IN THIS ADDENDUM A:
1.1 HEBP's Bank means a banking entity organized and existing under the laws of
the United States, whose address and account number are provided on each
request for Transfer Payment and each claim settlement.
1.2 Net Claims Paid means the net benefit payment calculated by HEBP, upon
submission of a Valid Claim, in accordance with the benefits specified in Brazos
County's health benefit Plan, plus any supplemental charges as authorized in the
Agreement.
1.3 Transfer Payment means a payment (in the amount outlined in Section 2, below),
via electronic draft initiated by HEBP, from Brazos County to HEBP's Bank.
1.4 Transfer Payment Period means a seven day period, beginning Saturday and
ending the following Friday.
SECTION II. NET CLAIMS TRANSFER PAYMENT
2.1 In consideration of the HEBP's responsibilities as set forth in this Agreement and
at the end of each Transfer Payment Period, Brazos County shall transfer to the
HEBP's Bank an amount equal to the Transfer Payment Period's Net Claims Paid
less any refunds or reimbursements due to Brazos County including but not limited
to stoploss claims, subrogation payments or provider refunds.
2.2 The Transfer Payment Period shall be weekly. The HEBP shall advise Brazos
County by e-mail or facsimile, at an e-mail address or facsimile number to be
furnished by Brazos County prior to the effective date of this Transfer Payment
Agreement, of the amount of Net Claims Paid pursuant to this Agreement for which
reimbursement has not been previously made by Brazos County to the HEBP.
2.3 If any day on which a Transfer Payment is due is a holiday, such payment will be
made on the next business day.
2.4 Transfer Payment must be made within 48 hours of notification. Late payments
are subject to the penalties outlined in section 8.04 of the Agreement. If Transfer
Payment is not made within 48 hours, claims processing may be suspended and
a minimum deposit may be required in order to resume processing of claims.
SECTION III. OUT-OF-STATE CLAIMS
2
Vol. 37 P9.15r
3.1 Out -of -State Claims
(a) In the event that Valid Claims, as defined in the Agreement, are incurred by
Brazos County Participants in states other than Texas, then those other
participating Blue Cross and/or Blue Shield plans will pay most claims
directly to their providers. HEBP is required under these arrangements to
reimburse such other participating Blue Cross and/or Blue Shield plans.
(b) On a weekly basis, HEBP shall notify Brazos County of, and Brazos County
shall include in the Transfer Payment, the amounts HEBP reimbursed such
other participating Blue Cross and/or Blue Shield plans.
Vol.? pg. 153 3
NBSpc
0 -HEALTH oTEXAS
x
**
ousl,
ASSOCIATION
AND EMPLOYEE
ADDENDUM B
Of COUNTIES
BENEFITS POOL
REQUIRED NOTICES AND DISCLOSURES
for the
ADMINISTRATIVE
SERVICES AGREEMENT
(the Agreement)
between
TEXAS ASSOCIATION OF COUNTIES
HEALTH AND EMPLOYEE BENEFITS POOL (HEBP)
HEBP provides administrative claims payment services only and does not assume any
financial risk or obligation with respect to claims.
and
Brazos County
Group Number:
217225
Effective Date: January 1, 2020
l/oPg.'J��
1
REQUIRED NOTICES AND DISCLOSURES
Blue Cross and Blue Shield Association Non -Contracting Agent Notice
The Group Health Plan (GHP), on behalf of itself and its Participants, understands
that this Agreement constitutes a contract solely between the GHP and Texas
Association of Counties Health and Employee Benefits Pool (HEBP). HEBP has
subcontracted certain of its responsibilities to Blue Cross Blue Shield of Texas
(BCBSTX). BCBSTX is a division of Health Care Service Corporation. Health Care
Service Corporation is a Mutual Legal Reserve Company, and an independent
licensee of the Blue Cross and Blue Shield Association (the Association). The
license from the Association permits BCBSTX to use the Blue Cross and Blue
Shield Service Marks in the State of Texas. BCBSTX is not contracting as the agent
of the Association. Said GHP also understands that it has not entered into this
Agreement based upon representations by any person other than BCBSTX. No
person, entity, or organization other than BCBSTX shall be held accountable or
liable to the GHP for any of BCBSTX's obligations to the GHP created under this
Agreement. This paragraph shall not create any additional obligations whatsoever
on the part of BCBSTX other than those obligations created under other provisions
of this Agreement.
BlueCard
Like all Blue Cross and Blue Shield Licensees, the Claim Administrator participates
in a program called "BlueCard." Whenever Participants access health care services
outside the Claim Administrator's service area, the claims for those services may be
processed through BlueCard and presented to the Claim Administrator for payment
in conformity with network access rules of the BlueCard Policies then in effect
("Policies"). Under BlueCard, when Participants receive covered services within the
geographic area served by an on-site Blue Cross and/or Blue Shield Licensee
("Host Blue"), the Claim Administrator will remain responsible to the Employer for
fulfilling the Claim Administrator's contract obligations.
However, the Host Blue will only be responsible, in accordance with applicable
BlueCard Policies, if any, for providing such services as contracting with its
participating Providers and handling all interaction with its participating Providers.
The financial terms of BlueCard are described generally below.
Liability Calculation Method Per Claim
The calculation of a Participant's liability on claims for covered services incurred
outside the Claim Administrator's service area and processed through BlueCard will
voi. 2
be based on the lower of the Provider's billed charges or the negotiated price the
Claim Administrator pays the Host Blue.
The calculation of the Employer's liability on claims for covered services incurred
outside the Claim Administrator's service area and processed through BlueCard will
be based on the negotiated price the Claim Administrator pays the Host Blue.
The methods employed by a Host Blue to determine a negotiated price will vary
among Host Blues based on the terms of each Host Blue's Provider contracts. The
negotiated price paid to a Host Blue by the Claim Administrator on a claim for
covered services processed through BlueCard may represent:
(i) The actual price paid on the claim by the Host Blue to the health
care Provider ("Actual Price"), or
(ii) An estimated price, determined by the Host Blue in accordance with
BlueCard Policies, based on the Actual Price increased or reduced to
reflect aggregate payments expected to result from settlements, withholds,
any other contingent payment arrangements and non -claims transactions
with all of the Host Blue's health care Providers or one or more particular
Providers ("Estimated Price"), or
(iii) An average price, determined by the Host Blue in accordance with
BlueCard Policies, based on a billed charges discount representing the Host
Blue's average savings expected after settlements, withholds, any other
contingent payment arrangements and non -claims transactions for all of its
Providers or for a specified group of Providers ("Average Price"). An
Average Price may result in greater variation to the Participant and the
Employer from the Actual Price than would an Estimated Price.
Host Blues using either the Estimated Price or Average Price will, in accordance
with BlueCard Policies, prospectively increase or reduce the Estimated Price or
Average Price to correct for over- or underestimation of past prices. However, the
amount paid by the Participant and the Employer is a final price and will not be
affected by such prospective adjustment. In addition, the use of a liability calculation
method of Estimated Price or Average Price may result in some portion of the
amount paid by the Employer being held in a variance account by the Host Blue,
pending settlement with its participating Providers. Because all amounts paid are
final, the funds held in a variance account, if any, do not belong to the Employer and
are eventually exhausted by Provider settlements and through prospective
adjustments to the negotiated prices.
Statutes in a small number of states may require a Host Blue either (1) to use a
basis for calculating a Participant's liability for covered services that does not reflect
the entire savings realized, or expected to be realized, on.a particular claim or (2) to
add a surcharge. Should any state statutes mandate liability calculation methods
that differ from the negotiated price methodology or require a surcharge, the Claim
3
vol. pg. 15(�
f
Administrator would then calculate the Participant's liability and the Employer's
liability for any covered services consistent with the applicable state statute in effect
at the time the Participant received those services.
Return of Overpayments
Under BlueCard, recoveries from a Host Blue or from participating Providers of a
Host Blue can arise in several ways, including, but not limited to, anti -fraud and
abuse audits, Provider/hospital audits, credit balance audits, utilization review
refunds, and unsolicited refunds. In some cases, the Host Blue will engage third
parties to assist in discovery or collection of recovery amounts. The fees of such a
third party are netted against the recovery. Recovery amounts, net of fees, if any,
will be applied in accordance with applicable BlueCard Policies, which generally
require correction on a claim -by -claim or prospective basis.
BlueCard Fees and Compensation
The Employer understands and agrees (1) to pay certain fees and compensation to
the Claim Administrator which the Claim Administrator is obligated under BlueCard
to pay to the Host Blue, to the Blue Cross Blue Shield Association, or to the
BlueCard vendors and (2) that fees and compensation under BlueCard may be
revised from time to time without the Employer's prior approval in accordance with
the standard procedures for revising fees and compensation under BlueCard. Some
of these fees and compensation are charged each time a claim is processed through
BlueCard and include, but are not limited to, access fees, administrative expense
allowance fees, Central Financial Agency Fees, and ITS Transaction Fees. Also,
some of these Ciaim-based fees, such as the access fee and the administrative
expense allowance fee, may be passed on to the Employer as an additional Claim
liability. Other fees include, but are not limited to, a toll-free phone number fee and a
fee for providing certain Provider directories:
vol. Pg. 157 4
s p,ssoo`
Fe It�zTEXAS ASSOCIATION Of COUNTIES
,,-,*HEALTH AND EMPLOYEE BENEFITS POOL
CoU t,
FEE SCHEDULE — 03
Specifications for the
ADMINISTRATIVE SERVICES AGREEMENT
(the Agreement)
between
TEXAS ASSOCIATION OF COUNTIES -
HEALTH AND EMPLOYEE BENEFITS POOL
(HEBP)
and
BRAZOS COUNTY
(Member)
Group Number: 217225
Effective Date: January 1, 2020
These specifications are to apply for the period of time indicated herein and shall continue in
force and effect until the end of the Fee Schedule Period, the Agreement is terminated, or this
Fee Schedule is superseded in whole or in part by a later executed Fee Schedule.
Item One
Fee Schedule Period
These specifications are for the Fee Schedule Period commencing on January 1, 2020 and
ending on December 31, 2020.
Item Two
Reports
Monthly billing statement.............................................................................. No additional charge
Stop -loss reporting, tracking, and notification ............................................... No additional charge
Standard reports* as specified by the most current reporting policy ............. No additional charge
* Any additional reports required by the Plan Administrator must be mutually agreed upon
between the Plan Administrator and HEBP. Such reports may be subject to additional charges,
which will be addressed through Supplemental Billing.
* HEBP provides administrative claims payment services only and does not assume any
financial risk or obligation with respect to claims.
Item Three
Charges for Additional Services
The following Additional Services shall be furnished:
Subrogation................................................................................. 15.0% of any recovered amounts
B1ueCard® Program/Network access fees .............................. The lesser of 10.0% of the discount
or $2,000 per claim
B1ueCard0 Worldwide Program International Group..................................BCWW Fee Schedule
(10 or more member living outside of the USA)
DomesticGroup............................................................................................. No additional charge
(under 10 members living outside of the USA)
Optional Services for International or Domestic Group................................BCWW Fee Schedule
Wellness Management.......................................................................$3.95 per contract per month
Interactive Wellness Coaching.............................................$0.11 per contract per month
Expanded UM: Pain Management, Joint, and Spine....................$0.62 per contract per month
Expanded UM: Advanced Imaging and Cardiology ....................$0.52 per contract per month
MD Live Telehealth (Medical and Behavioral Health) ................ $0.52 per contract per month
Rx Administration......................................................... $1.67 per member per month
2
v®i. W7 pg.1 �
Item Four
Plan Design Materials
Claims Administrative Document
Schedule of Specifications
Exhibit A - Plan Service Area
Benefit Booklets:
Accept/Decline
0 ❑ Benefit Booklets..................................................0 No additional charge
❑ $Supplemental Billing*
❑ 0 Customized Benefit Booklets ............................. ❑ No additional charge
❑ $Supplemental Billing*
❑ D Customized Covers ............................................. ❑ No additional charge
❑ $Supplemental Billing*
Subscriber Identification (ID) Cards:
Accept/Decline
❑ Subscriber ID Cards.............................................0 No additional charge
❑ $Supplemental Billing*
❑ 0 Customized ID Cards .......................................... ❑ No additional charge
❑ $Supplemental Billing*
Network Provider Directories:..........................................................0 No additional charge
Per employee enrolled in Managed Care coverage, only ❑ $Supplemental Billing*
Subscriber Claim Forms, Application Forms,
Enrollment Materials: ................. ONo additional charge
❑ $Supplemental Billing*
Special Mailings: Cost has been included in Administrative Charge: Yes 0 No ❑
Identification Cards mailed to home addresses Yes 0 No ❑
Provider Directories mailed to home addresses Yes ❑ No 0
*Any customized materials or additional services or supplies not documented in this Fee
Schedule may be subject to Supplemental Billing upon mutual agreement of the parties.
Vmi.._�Z...�_ Pg. I LD0 3
Item Five
Administrative Charges and Credits
A. The Administrative Charge, calculated Monthly, shall be equal to the sum of the amounts
obtained by multiplying the total number of covered Subscriber Units by category by the
appropriate factors shown below.
Fee schedule
Medical Dental
$35.63 $3.81 For each Composite Subscriber Unit
B. The Termination Administrative Charge shall be equal to the amount obtained by
multiplying the sum of all covered Subscriber Units during the three months immediately
preceding the date of termination by the factors shown below:
Medical Dental
$0.00 $0.00 For each Composite Subscriber Unit
C. In further consideration of the administrative services rendered pursuant to this Agreement,
HEBP will retain Retail 50%, Mail 50%, Specialty 40% of any brand Rx rebates earned as a
result of sale of prescription drugs to Participants in the Plan.
D. Pharmacy Benefits Management Fees per prescription filled are invoiced periodically as
follows:
$0.00 per electronic claim
$0.00 per manual claim
$0.00 per mail order claim.
a
� vai. �3� _ . pg.11e.1
Item Six
Plan Coverage
Health Benefit Plan coverage inclusive of one or more of the following:
in
Date:
PPO Managed Health Care coverage
Dental Care coverage (optional per group)
Gene Terry
TAC Executive Director
1
Printed Nam4 �--- ��,�- -e-vS
Title: 0 WY1 Q
Date: �---
Bra=e Co®ty Juveufk Juttke Center
Dtkntion Savim Agreement
October 1.2019- September 30, 2020
CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM
DETENTION OF JUVENILE OFFENDERS
SPACE AVAILABLE
STATE OF TEXAS
COUNTY OF BRAZOS
BRAZOS COUNTY JUVENIM BOARD
BRAZOS COUNTY JUVENILE JUSTICE CENTER
Detention Services
October 1, 2019 - September 30 2020
This contract and agreement for secure short-term detention of juvenile offenders is entered into by and between
Chambers County, acting by and through its duly authorized representative (hereinafter "Juvenile Probation'°)
and the Brazos County juvenile Board, acting by and through its duly authorized representative and County
Judge, concerning detention residential services provided at the Brazos County juvenile justice Center
(hereinafter "the Facility) by the Brazos County Juvenile Services Department (hereinafter "Service Provider")
pursuant to license granted by the Texas juvenile justice Department and/or any other appropriate State agency
with licensure or regulatory authority over this facility.
ARTICLE I
PURPOSE
1.01 Whereas Chambers County, in order to carry out and conduct its juvenile program in accordance with the
Juvenile justice Code, Title III of the Texas Family Code has need of the use of detention facilities to house and
maintain children of juvenile age, who are referred to a detention facility for act(s) of delinquency or act(&)
indicating a need for supervision, during pre-trial and pre-dispositional status by the Court. The placement
facility to be utilized is owned and operated by Brazos County and Service Provider, and is located at 1904 HWY
21 W.., Bryan, Texas 77803.
ARTICLE II
TERM
2.01 The term of this Agreement is for 12 months commencing October 1, 2019 through September 30, 2020. It shall
be automatically renewed for one (1) year terms thereafter, commencing October le and ending September 30th of
each year, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said
term, of its intention to not renew this Agreement
ARTICLE III
PROVISIONS OF SERVICES
3.01 A. Service Provider will provide. room and board, supervision twenty-four hours per day, seven days a week;
routine medical examination and treatment within the Facility (but shall not provide or pay for emergency
examination, treatment, or hospitalization outside the Facility); an approved education program; recreation
facilities; and crisis intervention to each child placed within the Facility.
B. If emergency examination, EMS treatment, health care treatment and/or hospitalization outside the Facility
("Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility is authorized
to secure the Outside Treatment at the expense of juvenile Probation and agrees to indemnify and hold harniless
voi.Pg. Ib3
Bnsoi co-ty Ammue Judice ceater
Detmtion SWAM AVemmt
020
Service Provider, its officers, directors, representatives, agents, shareholders and employees ber t.els-s from any n all
liability for charges for Outside Treatment. The Administrator shall notify the appropriate venile�Piobation
officials of Outside Treatment within twenty-four (24) hours of its occurrence.
C. Children from juvenile Probation who are alleged to have engaged In delinquent conduct, or conduct
indicating a need for supervision, as reflected in a Child in Need of Supervision Order (CRS) Will be admitted to
the facility under the authority of any juvenile court having jurisdiction or its designated official, Children not
released within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing in the
Chambers County juvenile court in accordance with the Texas Family Code, Title III (Section 54.01). If the child
Is ordered detained, a certified copy of the detention order must be delivered to the detention Facility prior to the
Child's re -admission
D. Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and
determined by the facility administrator and staff of the Facility.
I Acceptance of a child by the Facility will be deters ined by Brazos County Juvenile Facility Staff. Service
Provider reserves the right to refuse admission of any child deemed inappropriate. Service Provider has resolved
to operate the Facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore,
Service Provider will not accept children whose detention would prevent the Facility from complying with the
juvenile Justice and Delinquency Prevention Act or those "juveniles who are charged with or has committed
offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of
valid court order, or such non -offenders as dependent or neglected children." Section 223(x) (12) (A), Juvenile
Justice Delinquency Prevention Act. No child who is intoxicated or in need of immediate medical attention will
be accepted under any circumstances without having been seen, treated and released by a medical professional
and given written medical clearance.
If a child is accepted by the Facility from juvenile Probation and the child thereafter is determined to be, in the
sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the
program or combination of such conditions or whose mental or physical conduct would or might endanger the
Other occupants of the Facility, then the Service Provider shall notify juvenile probation of this determination.
The child shall immediately be removed from the Facility but in no event longer than twenty four (24) hours after
notification. It will be the responsibility of juvenile Probation, at its expense, to provide for the transportation
for the removal of the child. Any child not removed from the facility within 24 hours will be transported by
Service Provider to juvenile Probation and juvenile Probation will be charged the cost of staff, time and fuel for
the transportation The daily rate of detention shall increase to $200.00 for any child not removed within the 24
hour period.
If a child is classified as being a High Risk Suicide and thus, per state standards, is required to be placed on one-
on-one supervision, the daily rate of detention shall increase to $200.00 a day until the child no longer requires
one-on-one supervision. This rate includes any partial day(s).
Any damage to county property or juvenile facility fixtures will be paid for by the Juvenile Probation Department
and charges will be filed against the juvenile with the Brazos County Sheriffs Department
F. Service Provider agrees that the facility will accept any chdld who qualifies, without regard to such child's y -
religion, race, creed, sex or national origin
G.. It is further understood and agreed by the parties that children placed iii pre -adjudication are ' the Facility — '
c
shall be removed from the Facility by the appropriate authorities from juvenile Probation, or its agents, servants
or employees at the conclusion of the ten (10) day working period authorized by the court order issued at the
conclusion of the initial detention hearing by the judge of the appropriate juvenile court unless a new order has
been issued authorizing the continued detention, and a copy of the new order has been delivered to the Facility,
or unless a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver is
voo. __c�A`7 pg. l lRA
Bnzoe County JUvenUeJUWMCenter
Detention SwilmApeasoat
received by the Facility. A copy of the order issued pursuant to the October 1. waiver shall be furnished torthe Faclity30�Tile
same understanding and agreement between the parties exists with the exception that court orders may authorize
detention for up to fifteen (15) working days after the initial hearing and detention period.
Fi It is further understood and agreed by the parties that; children may be released to the probation officer or
other appropriate authority of juvenile Probation pursuant to: (a) paragraph B of this Arlide, (b) an Order of
Release signed by the Judge of the juvenile Court of Chambers County.
L Service Provider shall be in compliance with all standards and requirements of the Texas Juvenile Justice
Department and all applicable State and Federal law.
J. Service provider shall provide. twenty (24) hour supervision for each child, including the supervision by
detention staff during sleeping hours in a Secure Facility.
K Each child placed in the Facility shall be provided the opportunity to Complete the Massachusetts Youth
Screening Instrument (MAYSI-2) as required by the Texas Juvenile Justice Department Facility personnel
dminisbering the MAYSI 2 shall be properly trained, sign the warning page, and document time and date
adtriiiibtered. The MAYSI 2 shall then be promptly provided to Juvenile Probation of the detaining county.
L. Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to
comPly with requirements of Special Education students and their needs.
M. It is further understood and agreed by the parties that nothing in this contract shall be construed to permit
Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service
Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work,
duties functions, or pertaining to the maintenance and operation of the Facility. However, it is also understood
that the juvenile Court of Chambers County shall control the conditions and terms of detention supervision as to a
Particular child pursuant to the Texas Family Code, Section 51.12,
ARTICLE IV
COMPENSATION
4.01 For and in consideration of the above-ment
semi ioned services, juvenile probation agrees to pay Service provider the
ca paid to Ser per day; the cost includes any duration during a 24 hour period for each child. The daily rate shall
0Service Provider for each day a child is in detention. The cost is based on the projected actual cost of
care for children in the facility.
4.02 Every child shall receive basic detention services. Additional services that require or request
accommodations, medications, including, but not limited to: s chol cal assessor ala special
medical treatment, Chapter 55 evaluations fitness to proceed), Y ion mental health care,
special dietary needs, will be paid for by the Departmenk ), special accommodation services, interpreters,
4.03 psychological services may be provided to the child on an as needed basis at the request of the juvenile Probation
Department and shall be paid for by the Department If any Brazos County staff is required to testify in any
proceedings outside of Brazos County, the Department will reimburse.Brazos County for any.and all travel,
lodging, meals, or other expenses related to testifying in court. Additionally, the Department shall pay Brazos
County $100/day for each day the staff is unable to report to work in Brazos County. The agreement to testify is
at the sole discretion of Brazos County and upon Brazos County's ability to maintain adequate staffing.
4.04 Service provider will submit an invoice for payment of service
invoice shall s to juvenile Probation on a monthly basis. Said
at submitted within ten (10) working days following the end of the invoiced month and shall
include information deemed necessary for adequate fiscal control, induding but not limited to: to be attributed to
specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice
received for payment will be reviewed by Juvenile Probation in order to monitor Service provider for financial
vol. 30-( fig. Ilz5
8`11"s County J—He Juetke Center
Dwestkm SW&M Avicetnest
compliance with this Agreement invoices submitted by Service provider in proper form shall be paid by Juvenile
Probation in a timely manner. 30,2020
If payments Are not received timely, aeaeptance of youth WHI Iv denied until fall payment is
received.
4.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from
Juvenile Probation under this contract Service Provider shall account separately for state funds received and
expended utilizing the following Generally Accepted Accounting Practices (GAAP):
A. If Service Provider has an outside audit completed on a yearly basis which specifies
receipt and expenditure of State funds, Service Provider shall forward a copy of the
annual outside audit to juvenile Probation by March 1 following the end
year. of the fiscal
B. If Service provider does not obtain an annual outside audit, then Service Provider shag
provide a separate accounting of funds received from Juvenile Probation in whole or in
part paid from state funds, The accounting shall clearly list the state funds received
from Juvenile Probation and account for expenditures of said funds including
documentation of appropriate expenditures as well as the year's tax forms and --
docthmentation The accounting shall be provided to juvenile Probation thirty (30) days
prior to the renewal date of the contract
4.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part r
state funds and shall be subject to termination without penaltyo
, either in whole or in part, if funds are t with gran not
available or are not appropriated by the Texas Legislature.
4.07 Service provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Fiscal
Officer. Service Provider will not contact other department employees regarding any claims of payment,
4.08 Service Provider will provide certification of eligibility to receive State funds as required by Texas Famfly Code
Section 231.006.
4.09 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate
in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the
dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation
before the parties resort to arbitration or litigation The parties shall choose a mutually acceptable mediator to
mediate the dispute, and the parties shall pay the costs of mediation services equally,
ARTICLE V
ADDITIONAL TERMS & AGREEMQM
5.01 Prior to transporting a child to the Facility for placement in detention, Juvenile Probation shall call the Facility to
ensure the child will be considered for acceptance. Placement of children by authorized officers of Juvenile
Probation may be denied as determined by the Facility.
5.02 A child will only be accepted in the Facility uponreceipt by the Facility Administrator of a proper
order/authorization from the juvenile Court of Chambers County.
ARITCLE VI
EXAMINATION OF PROGRAM & RECORDS
6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services
provided under the tercets of this agreement and/or to review its record periodically. This exami tion and
valuation of the program may include site visitation, observation of programs in operatiory interview and the
administration of questionnaires to the staff of Service Provider and the children when deemed necessary.
Brazos County Juvenile Justice Center
Detention Smviaes AWMent
October 1.2019—September30, 2020
6.02 Service provider shall provide to juvenile Probation such descriptive information on contracted children as
requested on forms provided by juvenile probation.
6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make
available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or
other evidence pertaining to the costs and expenses of this Agreement.
6.04 Service Provider will keep a record of services provided to Juvenile Probation under this Agreement, and upon
reasonable notice will provide infonnation, records, papers, reports, and other documents regarding services
furnished as may be requested by Juvenile Probation Service Provider will maintain the records (as referenced
above) for seven (7) years after the termination of this Agreement.
6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of
the State Auditors Office, or any successor agency, to conduct an audit or investigation in connection with those
funds Service Provider ftuther agrees to cooperate fully with the State Auditors Office or its successor in the
conduct of the audit or investigation, including providing all records requested. Service Provider will ensure that
this clause concerning the authority to audit funds received indirectly by subcontractors through the Service
Provider and the requirement to cooperage is included in any subcontract it awards.
ARTICLE VII
CONFIDENTIALITY OF RECORDS
7.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved
in Juvenile Probation, and shall not disclose the information except as required to perform the services to be
provided pursuant to this Agreement, or as may be required by law.
ARTICLE VIII
DUTY TO REPORT
8.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and 'Bile 37 Texas
Administrative Code Chapter 358, or successor provisions, Service provider, and any of its employees, interns,
volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other
serious incident involving a child in a juvenile justice facility or juvenile justice program in the following manner;
A. For all allegations and incidents except sexual abuse and serious physical abuse. within twenty-four (24)
hours from the time the allegation is made, to the following.
1. Local law enforcement agency, and
2. Texas juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-
512-424-6716 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786-
7263, followed by submitting the report within 24 hours of said call). In addition, for serious
incidents, a treatment discharge form or other medical documentation that contains evidence of
medical treatment.pertinent to the..reported incident shall be submitted to the Texas juvenile justice
Department withiin 24 hours of receipt, and
3. With respect to juveniles placed by juvenile Probation,the TJJD Incident Report. Forai.shall also be ...... _....: _.___
sent to Ju Probation within 24 hours at facsimile number (409) 267.8224 and Service Provider
shall contact Juvenile Probation by telephone at (409) 267-2747 within 24 hours.
B. For allegations and incidents of sexual abuse or serious physical abuse -
5
vol. P g. 1.�r7
Hrms County Jnveae Jasuce center
Detention Services Avicemmt
October 1, 2019— September 30, 2020
Local law enforcement agency immediately, but no Taber than one (1) hour from the time a person
gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report
shall be made by phone to law enforcement,
Texas Juvenile Justice Department shall be notified immediately, but no later than four (4) hours
from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual
abuse. The initial report shall be made by phone by calling toll-free 1-877-786-7263. Within 24 hours
of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile
number 1-512-424-6716 or by email at abusenW-1ect@Wd.texas.gov and
S. With respect to children placed by Juvenile Probation, the TJJD Incident Report Foran shall also be
sent to juvenile Probation within 24 hours at facsimile number (409) 267-8224.
8.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an and or written
statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the
occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is
not alleged to involve an employee, intern; volunteer, contractor, or service provider of a program or facility, shall
be immediately reported to law enforcement or to other appropriate governmental unit as required in Texas
Family Code Chapter 261.
8.03 As used within this Agreement:
A. An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an
alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse,
neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or
juvenile justice program.
B. A serious incident is attempted escape, attempted suicide, escape, reportable hJury, youth -on -youth physical
assault or youth sexual conduct.
C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or
sexual abuse by non -contact.
D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that
formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires
medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical
technician, paramedic or dental.
E. A juvenile justice fatality is a facility, including its premises and affiliated sites, whether contiguous or
detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a
private vendor under a contract with the governing board, juvenile board or governmental unit that serves
juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication
secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or
private non -secure juvenile post -adjudication residential treatment facility housing juveniles under juvenile
courtjurisdiction.
F. A juvenile justice program is a program or department operated wholly or partly by the governing board,
juven a bcwd_or..by a.private vendor under..contract.with the -governing board or juvenile board that serves
juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice
alternative education program and a non-residential program that serves juvenile offenders while under the
jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department.
6
voP. -,c 367 — Pg.
Brawn County Juvenile jujttce Center
Deftticn Scwiew ABcemnt
ARTICLE IX October 1, 2019—Seytmber 30.2020
CRZM AL HISTORY SEARCHES
9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, inters,
volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have
direct unsupervised access to children in the facility or program.
9.02 Criminal history searches shall include the following
A. Texas criminal history fingerprint based criminal history background search through the Texas Department
of Public Safety.
B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on
the Texas Department of Public Safety website.
C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime
Information Center; intemet based searches shall not be used to conduct this background search
9.03 A copy of the initial criminal history report required by this Agreement and any reports mdlw tlg subsequent
criminal activity shall be maintained for monitoring purposes for whichever of the following occurs later:
duration of the individual's employment or period of service; minimum of three (3) years, or until any pending
litigation, claim, audit or review and all questions arising therefrom have been resolved.
9.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the
following.
A. A felony conviction against the laws of this state, another state, or the United States within the past ten (10)
years;
B. A deferred adjudication for a felony against the laws of this state, another state, or the United States within
the past ten (10) years;
C. A current felony deferred adjudication, probation or parole;
D. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the
past five (5) years;
E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United
States within the past five (5) years;
F. A current jailable misdemeanor deferred adjudication, probation or parole, or
G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure.
9.05 In addition to the giNda_and.time,frames set forth in the above.definition af.:dfsqua1i4dng criminal. history, an .
individual must not have direct unsupervised access to children in a facility or program until at least one year has
elapsed since the completion of any period of incarceration, community supervision, or parole.
........... _._. _ _ .. _ . _....... __-.._.: _..._ _
- -
9.06 Airy of Service Provider's employees, inteiiis;`valaiiteers o.... ontractors with a disqualifying criminal history shall
be prohibited from having direct unsupervised access to children in a juvenile justice facH4 or a juvenile justice
Program.
9.07 Juvenile Probation reserves the righk in its sole discretion, to prohibit any individual with a prior criminal history
from being placed in a position that involves direct unsupervised contact with children.
Brazos Couotq Jnvmlle Jordee Center
D=d- Services Agra®eat
October 1, 2014- September 30, 2020
ARTICLE X
DISCLOSURE OF INFORMAnON
1011 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following
information to juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this
Agreement to promptly ascertain and disclose in sufficient detail this same Information to juvenile Probation:
A. Any and all corrective action required by any of Service Provider's licensing authorities;
B. Any and all litigation filed against Service Provider, or against its employees, interns, volunteers,
subcontractors, agents and/ or consultants that have direct contact with children
C. Any arrest of any empIoyee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider
that has direct contact with cluldren,
D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation
mvestigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service
Provider that has direct contact with children was the alleged or designated perpetrator;
E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that are registered sex offenders; and
F. The identity of any of service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that have a criminal history. For the purpose of this
Agreement, the tern "criminal history" shall include: (1) current felony or misdemeanor probation or parole;
(2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor
conviction or deferred adjudication within the past five years.
10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to
Juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee,
intent, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual
in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile
justice program.
ARTICLE XI
EQUAL OPPORTUNITY
11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not
unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis
of race, sex, religion, disability or national origin. ServiceProvider shall abide by all applicable federal, state and
local laws and regulations.
ARTICLE,XQ
ASSIGNMENT' & SUBCONTRACT -
12.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising.out of this . ..
. . -Agreement without the written consent of juvenile Probation.`' " - "
Vol. fig, ` 7C)
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Brnzoe. Conatq Jovmpe Jusdoe Center
DdMIon SeidM Agreement
ARTICLE)CM October 1, 2019- Sgmmber 30, 2020
OFFICIALS NOT TO BBNEW
13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public
officials of the governing body of the locality or localities in winch the project is situated or being carred who
exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement
which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or
indirect, in this Agreement or the proceeds thereof.
ARTICLE XIV
DEFAULT
1401 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this
Agreement, as it deems appropriate, in any one of following circumstances.
A. If Service Provider fails to perform the work called for by.this Agreement within the time specified herein
or any extension thereof; or
B. If Service Provider fails to perform any of the other material provisions of this Agreement, including
failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to
endanger the performance of this Agreement in accordance with its terms and in either of these two
circumstances after receiving notice of default, Service Provider does not cure such failure within a
period of ten (10) days.
ARTICLE XV
TERMINATION
15.01 This Agreement may be terminated for any reason
A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or
B. Upon expenditure of available funds.
15.02 If at any time during the term of this agreement juvenile Probation, in its sole discretion, determines that the
safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately
suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the.
Service Provider.
ARTICLE XVI
WAIVER OF SUBROGATION
16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its
employees, agents,- owners, officers, or subcontractors -against Juvenile Probation Service Provider also waives
any rights it may have to indemnification from juvenile Probation
-- ............. ........ _......_........... _ ... _ ARTICLEXVII_._.....___... .. ... ............ .... .......
REPRESENTATIONS & WARRANTMS
17.01 Service Provider hereby represents and warrants the following.
A. That it has all necessary right, title, license and authority to enter into this Agreement;
9
vol. �_.__ pg. 17 �
Brazos County 7uveNte 7urtkeCenter
Detention Se WCN AV=ew
A. That it is qualified to do business in the State of Texas; that it hold all necessary 2ll --SCV ber30,2and a�
certifications to provide the type (s) of services being contracted for that it is in compliance with an statutory
and regulatory requirements for the operations of its business and that there are no taxes due and owing to
the State of Texas, the County of Brazos or any political subdivision thereof;
B. Brazos County will maintain in force policies of general liability insurance against loss to any person
($100,000.00) or property occasioned by acts ($100,000.00) or omissions of inService provider providing limits of
$300,000.00 per occurrence for bodily jury and $100,000.00 per occurrence of property damage, Certificate of
Liability Insurance shall be furnished to Juvenile probation. Furthermore Juvenile Probation shall be notified
immediately upon any changes in the status of the insurance policy and shall promptly furnish updated
certificates of insurance to Juvenile probation
C. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly
trained to report allegations or incidents of abuse, explo
child under the supervision of Juvenile probation in accitation, neglect, death or serious incidents involving a
ordance with the requirements of Texas Family Code
Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse,
neglect, exploitation, death or serious incidents; and that, if -it has employees, inters, volunteers,
subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or
juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its
offices/facilities, both the English and Spanish language versions of the following official notice forms that
are available on the Texas Juvenile probation Commission website; Notice to Public Regarding Abuse, Neglect
and Exploitation and Notice to Employees Regarding Abuse, Neglect and Exploitation.
ARTICLE XVM
TEXAS LAW TO APPLY
18.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all
obligations of the parties created hereunder are performable in Brazos County, Texas.
ARTICLE XIX
VENUE
19.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas.
ARTICLE XX
LEGAL CONSTRUCTION
20.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid,
illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable; provision shall not affect any
Other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable
provision had never been contained therein.
ARTICLE XXI
PRIOR AGREEMENTS SUPERSEDED
21.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior
understandings or written or oral Agreement between the parties respecting the within subject matter.
This Contract and _Agreement is' execiited with the declared intention of the parties that this Contract and
Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or
an act indicating a need for supervision,, and payment for such care will be made by Juvenile Probation for the
children placed in.the Facility by the Judge of Chambers County having juvenile jurisdiction
10
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Hrawo County Juvenile Judee Center
October 1Detwt= 3� Agent
Wtcmber 30, 2020
ARTICLE )OM
PRLSON RAPE EIDAINATION ACT
2201 Service provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and
standards applicable to the provision of services described herein and the performance of all obligations
undertaken pursuant to this Contract, induding the Prison Rape Elimination Act of 2003 (AREA) which
establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons,
including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse and
sexual harassment in facilities housing adult and juvenile Offenders. [PREA §125.312(a)]
Under PREA, Service Provider is complying with PREA standards [PREA §115.312(b)] and shall make available
to the CJPO all incident -based aggregated data reports of sexual abuse at its facility within 24 -hours of the
allegation, and all such data may be requested by the Department of justice from the previous calendar year no
later than June 30th [PREA 9115.387(e) and (f)]
Chambers County Brazos County Juvenile Justice Center
obation Dep t
Shanitria Elmore Linda Ricketson
Chief Juvenile Probation Officer Executive Director
Chambers County
Authoriz cial Duane Peters
Chairman, Juvenile Board
BRAZOS COUNTY COBDUSSIONERS COURT
200 S. Texas Ave., Ste. 332
Bryan, TX 77803
Phone: 979-361-4102
Fax:979-361-4503
I / I FULLY EXECUTED IN DUPLICATE, EACH OF
JD EFFECT OF AN ORIGINAL.
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Bums Cauety JuvenDe Justtce Cenitr
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oalabcr 1.2019- Seplembor3D. 2020
_CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM
DEUIL4TION OFJWENILE OFFENDERS
SPACE AVAILABLE
STATE OF TEXAS
COUNTY OF BRAZOS
BRAZOS COUNTY JUVENILE BOARD
BRAZOS COUNTY JUVENILE JUSTICE CENTER
Detention Services
October 1, 2019 - September 30, 2020
This contract and agreement for secure short-term detention of juvenile offenders is entered into by and between
Navarro County, acting by and through its duly authorized representative (hereinafter "Juvenile probation") and
the Brazos County Juvenile Board, acting by and through its duly authorized representative and County Judge,
concerning detention residential services provided at the Brazos County Juvenile justice Center (hereinafter
"the Facility") by the Brazos County Juvenile Services Department (hereinafter "Service provider") pursuant to
license granted by the Texas juvenile Justice Department and/or any other appropriate State agency with
licensure or regulatory authority over this facility.
ARTICLE I
PLM OSE
1.01 Whereas Navarro County, in order to carry out and conduct its juvenile program in accordance with the juvenile
Justice Code, Title Ill of the Texas Family Code has need of the use of detention facilities to house and maintain
children of juvenile age, who are referred to a detention facility for act(s) of delinquency or act(s) indicating a
need for supervision, during pre-trial and pre-dispositional status by the Court. The placement facility to be
utilized is owned and operated by Brazos County and Service Provider, and is located at 1904 HWY 21 W., Bryan,
Texas 77803.
ARTICLE II
TERM
2.01 The term of this Agreement is for 12 months commencing October 1, 4019 through September 31), 2020. It shall
be automatically renewed for one (l) year terms thereafter, commencing July l+r and ending June 301h of each year,
unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its
intention to not renew this Agreement
ARTICLE III
3.01 A. Service Provider will provide: room and board, supervision twenty-four hours per day, seven days a week;
routine medical examination and treatment within the Facility (but shall not provide or pay for emergency
examination, treatment, or hospitalization outside the Facility); an approved education program; recreation
facilities; and crisis intervention to each child placed within the Facility.
B. If emergency examination, EMS treatment, health care treatment and/or hospitalization outside the Facility
("Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility is authorized
to secure the Outside Treatment at the expense of juvenile Probation and agrees to indemnify and hold harmless
Vol. Pg.-O�L
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Detention Servi= ASreen►eat
October 1.2019- Sepmmber ]0.2020
Service Provider, its officers, directors, representatives, agents, shareholders and employees from any and ail
liability for charges for Outside Treatment. The Administrator shall notify the appropriate Juvenile Probation
officials of Outside Treatment within twenty-four (24) hours of its occurrence.
C. Children from Juvenile Probation who are alleged to have engaged in delinquent conduct or conduct
indicating a need for supervision, as reflected in a Child in Need of Supervision Order (CINS) will be admitted to
the facility under the authority of any juvenile court having jurisdiction or its designated official. Children not
released within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing in the
Navarro County juvenile court in accordance with the Texas Family Code Title III (Section 54.01). If the child is
ordered detained, a certified copy of the detention order must be delivered to the detention Facility prior to the
child's readmission.
D. Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and
determined by the facility administrator and staff of the Facility.
E. Acceptance of a child by the Facility will be determined by Brazos County Juvenile Facility Staff. Service
Provider reserves the right to refuse admission of any child deemed inappropriate. Service Provider has resolved
to operate the Facility in compliance with the Juvenile justice and Delinquency Prevention Act, and therefore,
Service Provider will not accept children whose detention would prevent the Facility from complying with the
juvenile Justice and Delinquency Prevention Act or those "juveniles who are charged with or has committed
offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of
valid court order, or such non -offenders as dependent or neglected children." Section 223(x) (12) (A), Juvenile
Justice Delinquency Prevention Act. No child who is intoxicated or in need of immediate medical attention will
be accepted under any circumstances without having been seen, treated and released by a medical professional
and given written medical clearance.
if a child is accepted by the Facility from juvenile Probation and the child thereafter is determined to be, in the
sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the
program or combination of such conditions or whose mental or physical conduct would or might -endanger the
other occupants of the Facility, then the Service Provider shall notify juvenile Probation of this determination.
The child shall Immediately be removed from the Facility but in no event longer than twenty four (24) hours after
notification. It will be the responsibility of juvenile Probation, at its expense, to provide for the transportation
for the removal of the child. Any child not removed from the facility within 24 hours will be transported by
Service Provider to juvenile Probation and Juvenile Probation will be charged the cost of staff, time and fuel for
the transportation. The daily rate of detention shall increase to $200.00 for any child not removed within the 24
hour period.
If a child is classified as being a High Risk Suicide and thus, per state standards, is required to be placed on one-
on-one supervision, the daily rate of detention shall increase to $200.00 a day until the child no longer requires
one-on-one supervision. This rate includes any partial day(s).
Any damage to county property or juvenile facility fixtures will be paid for by the juvenile Probation Department
and charges will be filed against the juvenile with the Brazos County Sheriff's Department.
F. Service Provider agrees that the facility will accept any child who qualifies, without regard to such child's
religion, race, creed, sex or national origin.
G. It Is further understood and agreed by the parties that children placed in pre -adjudication care in the Facility
shall be removed from the Facility by the appropriate authorities from juvenile Probation, or its agents, servants
or employees at the conclusion of the ten (10) day working period authorized by the court order issued at the
conclusion of the initial detention hearing by the Judge of the appropriate juvenile court unless a new order has
been issued authorizing the continued detention, and a copy of the new order has been delivered to the Facility,
or unless a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver is
Vol. Pg.-1--�-�
Bram! county Jurenile Judice Center
Deteetian Services Apreema,t
October 1.2019- Seplemb er 70.2020
received by the Facility. A copy of the order issued pursuant to the waiver shall be furnished to the Facility. The
same understanding and agreement between the parties exists with the exception that courtorders may authorize
detention for up to fifteen (15) working days after the initial hearing and detention period.
H. It Is further understood and agreed by the parties that, children may be released to the Probation Officer or
other appropriate authority of Juvenile Probation pursuant to: (a) paragraph E of this Article, (b) an Order of
Release signed by the judge of the juvenile Court of Navarro County.
1. Service Provider shall be in compliance with all standards and requirements of the Texas juvenile justice
Department and all applicable State and Federal law.
J. Service Provider shall provide twenty (24) hour supervision for each child. Including the supervision by
detention staff during sleeping hours in a Secure Facility.
K Each child placed in the Facility shall be provided the opportunity to complete the Massachusetts Youth
Screening Instrument (MAYSI-2) as required by the Texas Juvenile Justice Department, Facility personnel
administering the MAYSI-2 shall be property trained, sign the warning page, and document time and date
administered, The MAYSI.2 shall then be promptly provided to juvenile Probation of the detaining county.
L. Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to
comply with requirements of Special Education students and their needs.
M. It is further understood and agreed by the parties that nothing in this contract shall be construed to permit
Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service
Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work,
duties functions, or pertaining to the maintenance and operation of the Facility. However, it is also understood
that.the juvenile Court of Navarro County shall control the conditions and terms of detention supervision as to a
particular child pursuant to the Texas Family Code, Section 51.12.
ARTICLE N
COMPENSATION
4.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider the
sum of 5100.00 per day, the cost includes any duration during a 24 hour period for each child. The daily rate shall
be paid to Service Provider for each day a child is in detention. The cost is based on the projected actual cost of
care for children in the facility.
4.03 Every child shall receive basic detention services. Additional services that require or request special
accommodations, medications, including, but not limited to: psychological assessments, mental health care,
medical treatment, Chapter 55 evaluations (fitness to proceed), special accommodation services, interpreters,
special dietary needs, will be paid for by the Department.
4.03 Psychological services may be provided to the child on an as needed basis at the request of the juvenile Probation
Department and shall be paid for by the Department. If any Brazos County staff is required to testify In any
proceedings outside of Brazos County, the Department will reimburse Brazos County for any and all travel,
lodging, meals, or other expenses related to testifying in court. Additionally, the Department shall pay Brazos
County 5140/day for each day the staff is unable to report to work in Brazos County. The agreement to testify is
at the sole discretion of Brazos County and upon Brazos County's ability to maintain adequate staffing.
4.03 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said
Invoice shall be submitted within ten (10) working days following the end of the invoiced month and shall
include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to
specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost Each invoice
received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial
Vol. �7_, pg, � i0
Beam, Counly Juvenile Jaalke Cenher
Daenuna Servi m Agmcmcat
Ocluber 1. 2019— Septcmbcr 30.:020
compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile
Probation in a timely manner. if payments are heat received thaely, acceptalsce of youth roill be denied unhi fill payment is
received.
4.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from
Juvenile Probation under this contract. Service Providershall account separately for state funds received and
expended utilizing the following Generally Accepted Accounting Practices (GAAP):
A. If Service Provider has an outside auditcompleted on a yearly basis which specifies
receipt and expenditure of State funds. Service Provider shall forward a copy of the
annual outside audit to Juvenile Probation by March 1 following the end of the fiscal
year.
B. if Service Provider does not obtain an annual outside audit, then Service Provider shall
provide a separate accounting of funds received from Juvenile Probation in whole or in
part paid from state funds. The accounting shall clearly list the state funds received
from Juvenile Probation and account for expenditures of said funds including
documentation of appropriate expenditures as well as the year's tax forms and
documentation. The accounting shall be provided to Juvenile Probation thirty (30) days
prior to the renewal date of the contract
3.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or
state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not
available or are not appropriated by the Texas Legislature.
4.07 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Fiscal
Officer. Service Provider will not contact other department employees regarding any claims of payment
4.08 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code
Section 231.006.
4.09 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate
in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the
dispute may arlse. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation
before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to
mediate the dispute, and the parties shall pay the costs of mediation services equally.
ARTICLE V
ADDITIONAL TERMS do AGREEMENTS
5.01 Prior to transporting a child to the Facility for placement in detention, Juvenile Probation shall call the Facility to
ensure the child will be considered for acceptance. Placement of children by authorized officers of Juvenile
Probation may be denied as determined by the Facility.
5.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper
order/ authorization from the Juvenile Court of Navarro County.
ARTICLE VI
EXAMINATION OF PROGRAM do RECORDS
6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services
provided under the terms of this agreement and/or to review its record periodically. This examination and
valuation of the program may include site visitation, observation of programs in operation, interview and the
administration of questionnaires to the staff of Service Provider and the children when deemed necessary.
VOL 3.a(�. P9•�%�
Brazos CounlS Jus colic Justice Center
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October 1.2019—septcmbc0g. 2020
6.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as
requested on forms provided by Juvenile Probation.
6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make
available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or
other evidence pertaining to the costs and expenses of this Agreement.
6.04 Service Provider will keep a record of services provided to juvenile Probation under this Agreement, and upon
reasonable notice will provide information, records, papers, reports, and other documents regarding services
furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced
above) for seven (7) years after the termination of this Agreement.
6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of
the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those
funds. Service Provider further agrees to cooperate fully with the State Audilor's Office or its successor in the
conduct of the audit or investigation, including providing all records requested. Service Provider will ensure that
this clause concerning the authority to audit funds received indirectly by subcontractors through the Service
Provider and the requirement to cooperate is included in any subcontract it awards.
ARTICLE VII
CONMI ENTIALITY OF RECORDS
7.01 Service Provider shall maintain strict confidentiality of all Information and records relating to children involved
in Juvenile Probation, and shall not disclose the information except as required to perform the services to be
provided pursuant to this Agreement, or as may be required by law.
ARTICLE Vill
DUTY TO REPORT
8.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas
Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns,
volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other
serious incident involving a child in a juvenile justice facility or juvenile justice program in the following manner.
A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24)
hours from the time the allegation is made, to the following:
1. Local law enforcement agency; and
2. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-
5121124-6716 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786-
7263, followed by submitting the report within 24 hours of said call). In addition, for serious
incidents, a treatment discharge form or other medical documentation that contains evidence of
medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile justice
Department within 24 hours of receipt; and
3. With respect to juveniles placed by Juvenile Probation, the TJJD Incident Report Form shall also be
sent to Juvenile Probation within 24 hours at facsimile number (903) 875.3996 and Service Provider
shall contact juvenile Probation by telephone at (903) 654-3070 within 24 hours.
B. For allegations and incidents of sexual abuse orserious physical abuse:
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1. Local law enforcement agency immediately, but no later than one (1) hour from the time a person
gains knowledge of or suspects the alleged serious physical abuse or sexual abuse, The initial report
shall be made by phone to law enforcement;
2. Texas Juvenile justice Department shall be notified Immediately, but no later than four (4) hours
from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual
abuse. The initial report shall be made by phone by calling tall -free 1-877-786-7263. Within 24 hours
of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile
number 1-512-124.6716 or by email at abusene leg ct0 fid.texas.gov and
3. With respect to children placed by Juvenile Probation, the TJJD Incident Report Form shall also be
sent to juvenile Probation within 24 hours at facsimile number (403) 875-3996.
8.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written
statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the
occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is
not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall
be immediately reported to law enforcement or to other appropriate governmental unit as required in Texas
Family Code Chapter 261.
8.03 As used within this Agreement:
A. An allegation or incident includes the witnessing, teaming, or receiving an oral or written statement from an
alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse,
neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or
juvenile justice program.
11. A serious Incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -youth physical
assault or youth sexual conduct.
C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or
sexual abuse by non -contact.
D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly. from the conduct that
formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires
medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical
technician, paramedic or dental.
E. A juvenile Justice facility is a facility, including its premises and affiliated sites, whether contiguous or
detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a
private vendor under a contract with the governing board, juvenile board or governmental unit that serves
juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication
secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or
private non -secure juvenile post adjudlcation residential treatment facility housing juveniles under juvenile
court jurisdiction.
A juvenile justice program is a program or department operated wholly or partly by the governing board,
juvenile board or by a private vendor under contract with the governing board or juvenile board that serves
juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice
alternative education program and a non-residential program that serves juvenile offenders while under the
jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department
Vol. P9• '�—
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ARTICLE IX October 1.2019- Septcatha 30. 2030
CRIMINAL HISTORY SEARCHES
9.0I Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns,
volunteers or contractors providing services in a juvenile justice facility or juvenile Justice program that may have
direct unsupervised access to children in the facility or program.
9.02 Criminal history searches shall include the following:
A. Texas criminal history fingerprint -based criminal history background search through the Texas Department
of public Safety.
B. Local law enforcement sex offender registration records check through the public Sex Offender Registry on
the Texas Department of Public Safety website:
C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime
Information Center; Internet -based searches shall not be used to conduct this background search.
9.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent'
criminal activity shall be maintained for monitoring purposes for whichever of the following occurs later.
duration of the individual's employment or period of service, minimum of three (3) years; or until any pending
litigation, claim, audit or review and all questions arising therefrom have been resolved.
9.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the
following:
A. A felony conviction against the laws of this state, another state, or the United States within the past ten (IO)
years;
B. A deferred adjudication for a felony against the laws of this state, another state, or the United States within
the past ten (10) years;
C. A current felony deferred adjudication, probation or parole;
D. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the
past five (5) years,
E. A deferred adjudication for a Jailable misdemeanor against the laws of this state, another state, or the United
States within the past five (5) years,
F. A current jailable misdemeanor deferred adjudication, probation or parole; or
G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal procedure.
9.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an
individual must not have direct unsupervised access to children in a facility or program until at least one year has
elapsed since the completion of any period of Incarceration, community supervision, or parole.
9.06 Any of Service provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall
be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice
program-
9.07
rogrmTM
9.07 juvenile probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history
from being placed In a position that involves direct unsupervised contact with children.
Orola! Coonry JYrealle1a61tee Center
Delenlian ScrVka Agreement
Onaber 1.2019. Upumber30. 2020
ARTICLE X
DISCLOSURE OF INFORMATION
10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following
Information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this
Agreement to promptly ascertain and disclose in sufficient detail this same information to juvenile Probation:
A. Any and all corrective action required by any of Service Provider's licensing authorities;
B. Any and all litigation filed against Service Provider, or against its employees, intens, volunteers,
subcontractors, agents and/or consultants that have direct contact with children;
C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider
that has direct contact with children;
D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation
investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service
Provider that has direct contact with children was the alleged or designated perpetrator;
E. The identity of any of the Service Providers employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that are registered sex offenders; and
F. The identity of any of Service Providers employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that have a criminal history. For the purpose of this
Agreement; the tern "criminal history" shall include: (1) current felony or misdemeanor probation or parole;
(2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor
conviction or deferred adjudication within the past rive years.
10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to
Juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee,
intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual
in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile
justice program.
ARTICLE Xi
EQUAL OPPORTUNITY
11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not
unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis
of race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and
local laws and regulations.
ARTICLE XII
ASSIGNMENT & SUBCONTRACT
1201 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this
Agreement without the written -consent of juvenile Probation.
VOL pg. 1 1
Brom County Juvenile Justice Center
Detention Services Agn:emmt
ARTICLE XIII Oclober 1.2019• September 30. 21210
OFFICIALS NOT TO BENEFIT
13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public
officials of the governing body of the locality or localities in which the project is situated or being carried who
exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement
which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or
indirect, in this Agreement or the proceeds thereof.
ARTICLE XIV
DEFAULT
14.01 Juvenile Probation may, by written notice of default.to Service Provider, terminate the whole or any part of this
Agreement; as it deems appropriate, In any one of following circumstances:
A. if Service Provider falls to perform the work called for by this Agreement within the time specified herein
or any extension thereof; or
B. If Service Provider fails to perform any of the other material provisions of this Agreement, including
failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to
endanger the performance of this Agreement in accordance with its terms and in either of these two
circumstances after receiving notice of default, Service Provider does not curd such failure within a
period of ten (10) days.
ARTICLE XV
TERMINATION
15.01 This Agreement maybe terminated for any reason:
A. By either party upon ten (10) days written notice to the other party of the intention to terminale; or
B. Upon expenditure of available funds.
15.02 if at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the
safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately
suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the
Service Provider.
ARTICLE XVI
WAIVER OF SUBROGATION
16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of Its
employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also walves
any rights It may have to indemnification from juvenile Probation.
ARTICLE M
REPRESSENTATIONS do WARRANTIES
17.01 Service Provider hereby represents and warrants the following.
A. That it has all necessary right, title, license and authority to enter into this Agreement;
FVol.va._� pg. � a
Brazos CouniyJavenlle Justice Center
Detention Services Agreement
October 1.2019- Scptemtwr7a. 202o
A. That it is qualified to do business in the State of Texas, that it hold all necessary licenses and staff
certifications to provide the type (s) of services being contracted for, that it is in compliance with all statutory
and regulatory requirements for the operations of its business and that there are no taxes due and owing to
the State of Texas, the County of Brazos or any political subdivision thereof,
B. Brazos County will maintain in force policies of general liability insurance against loss to any person
(5100,000.00) or property occasioned by acts (5100,000.00) or omissions of Service Provider providing limits of
5300,000.00 per occurrence for bodily injury and S100,000.131) per occurrence of property damage. Certificate of
Liability Insurance shall be fundshed to Juvenile Probation. Furthermore juvenile probation shall be notified
immediately upon any changes in the status of the insurance policy and shall promptly furnish updated
certificates of insurance to Juvenile Probation.
C That all of its employees, interns, volunteers, subcontractors, agents and/or consultants w111 be properly
trained to report allegations or incidents of abuse, exploitation, neglect; death or serious incidents involving a
child under the supervision of juvenile Probation in accordance with the requirements of Texas Family Code
Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse,
neglect, exploitation, death or serious incidents, and that, if it has employees, interns, volunteers,
subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or
juvenile justice program, then it shall prominently post in all public and staff area of any and all of its
offices/facilities, both the English and Spanish language versions of the following official notice forms that
are available on the Texas Juvenile Probation Commission website: Notice to Public Regarding Abuse, Neglect
and Exploitation and Notice to Employees Regarding Abase, Neglect and Exploitation.
ARTICLE XVIII
TEXAS LAW TO APPLY
1&01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all
obligations of the parties created hereunder are performable in Brazos County, Texas.
ARTICLE XIX
VENUE
19.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas.
ARTICLE XX
LEGAL COMUCTION
20.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be Invalid,
illegal, or unenforceable in any respect, such Invalidity, illegality, or unenforceable provision shall not affect any
other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable
provision had never been contained therein.
ARTICLE XXI
PRIOR AGREEMENTS SUPERSEDED
21.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior
understandings or written or oral Agreement between the parties respecting the within subject matter.
This Contract and Agreement is executed with the declared intention of the parties that this Contract and
Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or
an act indicating a need for supervision, and payment for such care will be made by Juvenile probation for the
children placed in the Facility by the Judge of Navarro County having juvenile jurisdiction
10
Vol.' -P -i'L31
3P7 9. 1 ail
Bruns County Juvenile Justlee Crater
Detention Services ASteement
October 1.2019- September 30. 2030
ARTICLE XXII
PRISON RAPE ELIMINATION ACT
22.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and
standards applicable to the provision of services described herein and the performance of all obligations
undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which
establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons,
including juveniles, and addresses the detection, elindnation, prevention, and reporting of sexual abuse and
sexual harassment in facilities housing adult and juvenile Offenders. [PREA 6115.312(a)]
Under PREA, Service Provider is complying with PR9A standards [PREA 9115.312(b)] and shall make available
to tate CJPO all incident -based aggregated data reports of sexual abuse at its facility within 24 -hours of the
allegation, and all such data may be requested by the Department of Justice from the previous calendar year no
later than June 301h [PREA 6115.387(e) and (f)]
Navarro Co Brazos County Juvenile Justice Center
Probation pa ant
Alan . Hyder Linda Ricketson
Chief
u#enile Probation Officer Executive Director
Navarro County
2
Ized Official
Duane Peters
Chairman, Juvenile Board
BRAZOS COUNTY COMMISSIONERS COURT
ON��`�� �'% , 20 % ,FULLY EXECUTED IN DUPLICATE, EACH OF
W LlavE.FULL FORCE AND EFFECT OF AN ORIGINAL.
By:
Duane Peters, County Judge
200 S. Texas Ave., Ste. 332
Bryan, TX 77803
Phone: 979-361-4102
Fax: 979-3614503
voi.'a-c)7. pg.- IL64
Brazos County Juvenile Justice Ccoter
Detention Services Agreement
CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM July 1, 2019—June 30, 2020
DETENTION OF JUVENILE OFFENDERS
SPACE AVAILABLE
STATE OF TEXAS
COUNTY OF BRAZOS
BRAZOS COUNTY JUVENILE BOARD
BRAZOS COUNTY JUVENILE JUSTICE CENTER
Detention Services
iuly 1, 2019 - June 30 2020
This contract and agreement for secure short-term detention of juvenile offenders is entered into by and between
Waller County, acting by and through its duly authorized representative (hereinafter "Juvenile Probation") and
the Brazos County Juvenile Board, acting by and through its duly authorized representative and County Judge,
concerning detention residential services provided at the Brazos County Juvenile Justice Center (hereinafter
"the Facility") by the Brazos County juvenile Services Department (hereinafter "Service Provider') pursuant to
license granted by the Texas Juvenile Justice Department and/or any other appropriate State agency with
licensure or regulatory authority over this facility.
ARTICLE I
PURPOSE
1.01 Whereas Waller County, in order to carry out and conduct its juvenile program in accordance with the Juvenile
Justice Code, Title 111of the Texas Family Code has need of the use of detention facilities to house and maintain
children of juvenile age, who are referred to a detention facility for act(s) of delinquency or act(s) indicating a
need for supervision, during pre-trial and pre-dispositional status by the Court. The placement facility to be
utilized is owned and operated by Brazos County and Service Provider, and is located at 1904 HM 21 W., Bryan,
Texas 77803.
ARTICLE II
TERM
2.01 The term of this Agreement is for 12 months commencing July 1, 2019 - June 30, 2020. It shall be automatically
renewed for one (1) year terms thereafter, commencing July 1st and ending June 30th of each year, unless one
party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to
not renew this Agreement
ARTICLE III
PROVISIONS OF SERVICES
3.01 A. Service Provider will provide: room and board, supervision _twenty. -four hours ..per. day, seven days a week;
routine -medical examination and treatment within the Facility (but shall not provide or pay for emergency
examination, treatment, or hospitalization outside the Facility); an approved education program; recreation
facilities; and crisis intervention to each child placed within the Facility.
B. If emergency examination, EMS treatment, health care treatment and/or hospitalization outside the Facility
("Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility is authorized
Brazos County Juvenile Justice Center
Detention Services Agreement
July 1, 2019 -June 30, 2020
to secure the Outside Treatment at the expense of juvenile Probation and agrees to indemnify and hold harmless
Service Provider, its officers, directors, representatives, agents, shareholders and employees from any and all
liability for charges for Outside Treatment The Administrator shall notify the appropriate juvenile Probation
officials of Outside Treatment within twerity-four (24) hours of its occurrence.
C. Children from juvenile Probation who are alleged to have engaged in delinquent conduct, or conduct
indicating a need for supervision, as reflected in a Child in Need of Supervision Order (CIMS) will be admitted to
the facility under the authority of any juvenile court having jurisdiction or its designated official. Children not
released within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing in the
Waller County juvenile court in accordance with the Texas Family Code, Title III (Section 54.01). If the child is
ordered detained, a certified copy of the detention order must be delivered to the detention Facility prior to the
child's re -admission.
D. Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and
determined by the facility administrator and staff of the Facility.
E. Acceptance of a child by the Facility will be determined by Brazos County juvenile Facility Staff. Service
Provider reserves the right to refuse admission of any child deemed inappropriate. Service Provider has resolved
to operate the Facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore,
Service Provider will not accept children whose detention would prevent the Facility from complying with the
juvenile Justice and Delinquency Prevention Act or. those "juveniles who are charged with or has committed
offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of
valid court order, or such non -offenders as dependent or neglected children." Section 223(a) (12) (A), Juvenile
Justice Delinquency Prevention Act No child Who is intoxicated or in need of immediate medical attention will
be accepted under any circumstances without having been seen, treated and released by a medical professional
and given written medical clearance.
If a child is accepted by the Facility from juvenile Probation and the child thereafter is determined to be, in the
sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the
program or combination of such conditions or whose mental or physical conduct would or might endanger the
other occupants of the Facility, then the Service Provider shall notify juvenile Probation of this determination.
The child shall immediately be removed from the Facility but in no event longer than twenty four (24) hours after
notification. It will be the responsibility of juvenile Probation, at its expense, to provide for the transportation
for the removal of the child. Any child not removed from the facility within 24 hours will be transported by
Service Provider to Juvenile Probation and juvenile Probation will be charged the cost of staff, time and fuel for
the transportation. The daily rate of detention shall increase to $200.00 for any child not removed within the 24
hour period.
Any damage to county property or juvenile facility fixtures will be paid for by the juvenile Probation Department
and charges will be filed against the juvenile with the Brazos County Sheriff's Department.
F. Service Provider agrees that the facility will accept any child who qualifies, without regard to such child's
religion, race, creed, sex or national origin.
G. It is further understood and agreed by the parties that children placed in pre -adjudication care in the Facility
shall be removed from the Facility by the appropriate authorities from juvenile Probation, or its agents, servants
or employees at the conclusion of the ten (10) day working period authorized by thecourt order issued at the
conclusion of the initial detention hearing by the Judge of the appropriate juvenile court unless a new order has
been -issued authorizing the continued detention, -and a copy of the hdiW didei: has been delivered'to the Facility,
or unless a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver is
received by the Facility. A copy of the order issued pursuant to the waiver shall be furnished to the Facility. The
same understanding and agreement between the parties exists with the exception that court orders may authorize
detention for up to fifteen (15) working days after the initial hearing and detention period.
von. 7 P-9. 1
Br22os County Juvenile Justice Center
Detention Services Agreement
July 1, 2019—June 30, 2020
H. It is further understood and agreed by the parties that, children may be released to the Probation Officer or
other appropriate authority of Juvenile Probation pursuant to: (a) paragraph E of this Article, (b) an Order of
Release signed by the Judge of the Juvenile Court of Waller County.
I. Service Provider shall be in compliance with all standards and requirements of the Texas Juvenile Justice
Department and all applicable State and Federal law.
J. Service Provider shall provide twenty (24) hour supervision for each child, including the supervision by
detention staff during sleeping hours in a Secure Facility.
K. Each child placed in the Facility shall be provided the opportunity to complete the Massachusetts Youth
Screening Instrument (MAYSI-2) as required by the Texas Juvenile Justice Department. Facility personnel
administering the MAYSI-2 shall be properly trained, sign the warning page, and document time and date
administered. The MAYSI-2 shall then be promptly provided to Juvenile Probation of the detaining county.
L. Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to
comply with requirements of Special Education students and their needs.
M. It is further understood and agreed by the parties that nothing in this contract shall be construed to permit
Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service
Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work,
duties functions, or pertaining to the maintenance and operation of the Facility. However, it is also understood
that the Juvenile Court of Waller County shall control the conditions and terms of detention supervision as to a
particular child pursuant to the Texas Family Code, Section 51.12.
ARTICLE IV
COMPENSATION
4.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider the
sum of $100.00 per day; the cost includes any duration during a 24 hour period for each child. The daily rate shall
be paid to Service Provider for each day a child is in detention. The cost is based on the projected actual cost of
care for children in the facility.
4.02 Every child shall receive basic detention services. Additional services that require or request special
accommodations, medications, including, but not limited to: psychological assessments, mental health care,
medical treatment, Chapter 55 evaluations (fitness to proceed), special accommodation services, interpreters,
special dietary needs, will be paid for by the Department.
4.03 Psychological services may be provided to the child on an as needed basis at the request of the Juvenile Probation
Department and shall be paid for by the Department.
4.04 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said
invoice shall be submitted within ten (10) working days following the end of the invoiced month and shall
include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to
specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice
received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial
compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile
Probation in a timely manner. If payments are not received timely, acceptance of youth will be denied untilfill pmyment is
received.
4.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from
Juvenile Probation under this contract. Service Provider shall account separately for state funds received and
expended utilizing the following Generally Accepted Accounting Practices (GAAP):
Brazos County Juvenile Justice Center
Detention Services Agreement
A. If Service Provider has an outside audit completed on a yearly basis which specifies July 1, 20194une 30, 2020
receipt and expenditure of State funds. Service Provider shall forward a copy of the
annual outside audit to Juvenile Probation by March 1 following the end of the fiscal
year.
B. If Service Provider does not obtain an annual outside audit, then Service Provider shall
provide a separate accounting of funds received from Juvenile Probation in whole or in
part paid from state funds. The accounting shall clearly list the state funds received
from Juvenile Probation and account for expenditures of said funds including
documentation of appropriate expenditures as well as the year's tax forms and
documentation. The accounting shall be provided to Juvenile Probation thirty (30) days
prior to the renewal date of the contract.
4.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or
state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not
available or are not appropriated by the Texas Legislature.
4.07 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Fiscal
Officer. Service Provider will not contact other department employees regarding any claims of payment.
4.08 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code
Section 231.006.
4.09 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate
in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the
dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation
before the parties resort to arbitration or litigation The parties shall choose a mutually acceptable mediator to
mediate the dispute, and the parties shall pay the costs of mediation services equally.
ARTICLE V
ADDITIONAL TERMS & AGREEMENTS
5.01 Prior to transporting a child to the Facility for placement in detention, Juvenile Probation shall call the Facility to
ensure the child will be considered for acceptance. Placement of children by authorized officers of Juvenile
Probation may be denied as determined by the Facility.
5.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper
order/authorization from the juvenile Court of Waller County.
ARTICLE VI
EXAMINATION OF PROGRAM & RECORDS
6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services
provided under the terms of this agreement and/or to review its record periodically. This examination and
valuation of the program may include site visitation, observation of programs in operation, interview and the
administration of questionnaires to the staff of Service Provider and the children when deemed necessary.
6.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children -as
requeste 'oii fo`ruis provided by Juvenile Probation.
6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make
available to authorized representatives of the State of Texas or juvenile Probation any and all books, documents or
other evidence pertaining to the costs and expenses of this Agreement
4
voa. Pg. R)
Brazos County Juvenile Justice Center
Detention services Agreement
30, 2020
6.04 Service Provider will keep a record of services provided to Juvenile Probation under this Agrleem nt, sune and upon
reasonable notice will provide information, records, papers, reports, and other documents regarding services
furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced
above) for seven (7) years after the termination of this Agreement
6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of
the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those
funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the
conduct of the audit or investigation, including providing all records requested. Service Provider will ensure that
this clause concerning the authority to audit funds received indirectly by subcontractors through the Service
Provider and the requirement to cooperate is included in any subcontract it awards.
ARTICLE VII
CONFIDENTIALITY OF RECORDS
7.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved
in Juvenile Probation, and shall not disclose the information except as required to perform the services to be
provided pursuant to this Agreement, or as may be required by law.
ARTICLE VIII
DUTY TO REPORT
8.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas
Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns,
volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other
serious incident involving a child in a juvenile justice facility or juvenile justice program in the following manner:
A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24)
hours from the time the allegation is made, to the following:
I. Local law enforcement agency; and
2. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-
512-424-6716 (or if unable to complete the form within 24 hours, then by calling toll-free 1 -877 -786 -
incidents,
followed by submitting the report within 24 hours of said call). In addition, for serious
incidents, a treatment discharge form or other medical documentation that contains evidence of
medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice
Department within 24 hours of receipt; and
3. With respect to juveniles placed by Juvenile Probation, the TJJD Incident Report Form shall also be
sent to Juvenile Probation within 24 hours at facsimile number (979) 826-7690 and Service Provider
shall contact Juvenile Probation by telephone at (979) 826-7691 within 24 hours.
B. For allegations and incidents of sexual abuse or serious physical abuse:
I. Local law enforcement agency immediately, but no later than one (1) hour from the time a person
gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report
shall be made by phone to law enforcement;
2. Texas Juvenile Justice Department shall be notified immediately, but no later than four (4) hours
from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual
abuse. The initial report shall be made by phone by calling toll-free 1-877-786-7263. Within 24 hours
of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsi
number 1-512-424-6716 or by email at abusene lg_ect@tjid te�o� and mile
VOLl7 Pg. .� t
Brazos County Juvenile Justice Center
Detention Services Agreement
July 1, 2019—June 30, 2020
3. With respect to children placed by Juvenile Probation, the TJJD Incident Report Form shall also be
sent to Juvenile Probation within 24 hours at facsimile number (979) 826-7690.
8.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written
statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the
occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is
not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall
be immediately reported to law enforcement or to other appropriate governmental unit as required in Texas
Family Code Chapter 261.
8.03 As used within this Agreement:
A. An allegation or incident includes the witnessing, learning; or receiving an oral or written statement from an
alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse,
neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or
juvenile justice program.
B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -youth physical
assault or youth sexual conduct.
C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or
sexual abuse by non -contact.
D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that
formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires
medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical
technician, paramedic or dental.
E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or
detached, operated wholly -or partly by or under the authority of the governing board, juvenile board or by a
private vendor under a contract with the governing board, juvenile board or governmental unit that serves
juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication
secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or
private non -secure juvenile post adjudication residential treatment facility housing juveniles under juvenile
court jurisdiction.
F. A juvenile justice program is a program or department operated wholly or partly by the governing board,
juvenile board or by a private vendor under contract with the governing board or juvenile board that serves
juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice
alternative education program and a non-residential program that serves juvenile offenders while under the
jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department
ARTICLE D(
CRIMINAL HISTORY SEARCHES
9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns,
volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have
direct unsupervised access to children in the facility -or program.
9.02 Criminal history searches shall include the following:
A. Texas criminal history fingerprint -based criminal history background search through the Texas Department
of Public Safety.
6
Brazos County JuveoOe Justice Center
Detention Services Agreement
July 1, 2019—June 30, 2020
B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on
the Texas Department of Public Safety website.
C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime
Information Center; intemet-based searches shall not be used to conduct this background search.
9.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent
criminal activity shall be maintained for monitoring purposes for whichever of the following occurs later:
duration of the individual's employment or period of service, minimum of three (3) years; or until any pending
litigation, claim, audit or review and all questions arising therefrom have been resolved.
9.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the
following
A. A felony conviction against the laws of this state, another state, or the United States within the past ten (10)
years;
B. A deferred adjudication for a felony against the laws of this state, another state, or the United States within
the past ten (10) years;
C. A current felony deferred adjudication, probation or parole;
D. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the
past five (5) years;
E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United
States within the past five (5) years;
F. A current jailable misdemeanor deferred adjudication, probation or parole; or
G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure.
9.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an
individual must not have direct unsupervised access to children in a facility or program until at least one year has
elapsed since the completion of any period of incarceration, community supervision, or parole.
9.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall
be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice
program.
9.07 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history
from being placed in a position that involves direct unsupervised contact with children.
ARTICLE X
DISCLOSURE OF INFORMATION
10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following
information to juvenile Probation, -rand agrees ' that it shall have an ongoing' affirmative duty under this
Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation:
A. Any and all corrective action required by any of Service Provider's licensing authorities;
7
Vol. C�7 Pg,
Brazos County Juvenile Justice Center
Detention Services Agreement
July I, 2019 -June 30, 2020
B. Any and all Litigation filed against Service Provider, or against its employees, interns, volunteers,
subcontractors, agents and/or consultants that have direct contact with children;
C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider
that has direct contact with children;
D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation
investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service
Provider that has direct contact with children was the alleged or designated perpetrator;
E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that are registered sex offenders; and
F. The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that have a criminal history. For the purpose of this
Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole;
(2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor
conviction or deferred adjudication within the past five years.
10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to
Juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee,
intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual
in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile
justice program.
ARTICLE XI
EQUAL OPPORTUNITY
11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not
unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis
of race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and
local laws and regulations.
ARTICLE XII
ASSIGNMENT & SUBCONTRACT
12.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this
Agreement without the written consent of Juvenile Probation.
ARTICLE XIII
OFFICIALS NOT TO BENEFIT
13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public
officials of the governing body of the locality or localities in which the project is situated or being carried who
exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement
which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or
indirect, in this Agreement or the proceeds thereof.
Vol. T)2 pg. �qL
Brazos County Juvenile Justice Center
Detention Services Agreement
ARTICLE XIV July 1, 2014 -June 30, 2020
DEFAULT
14.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this
Agreement, as it deems appropriate, in any one of following circumstances:
A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein
or any extension thereof; or
B. If Service Provider fails to perform any of the other material provisions of this Agreement including
failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to
endanger the performance of this Agreement in accordance with its terms and in either of these two
circumstances after receiving notice of default, Service Provider does not cure such failure within a
period of ten (10) days.
ARTICLE XV
TERMINATION
15.01 This Agreement may be terminated for any reason:
A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or
B. Upon expenditure of available funds.
15.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the
safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately
suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the
Service Provider.
ARTICLE XVI
WAIVER OF SUBROGATION
16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its
employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives
any rights it may have to indemnification from Juvenile Probation.
ARTICLE XVII
REPRESENTATIONS & WARRANTIES
17.01 Service Provider hereby represents and warrants the following:
A. That it has all necessary right, title, license and authority to enter into this Agreement;
A. That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff
certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory
and regulatory requirements for the operations of its business and that there are no taxes due and owing to
the State of Texas, the County of Brazos or any political subdivision thereof;
B. Brazos County will maintain in force policies of general liability insurance against loss to any person
($100,000:00) or property occasioned by acts ($100,000.00) or omissions of Service Provider providing limits of
$300,000.00 per occurrence for bodily injury and $100,000.00 per occurrence of property damage. Certificate of
Liability Insurance shall be furnished to Juvenile Probation. Furthermore Juvenile Probation shall be notified
immediately upon any changes in the status of the insurance policy and shall promptly furnish updated
certificates of insurance to Juvenile Probation.
Z
E
3�7 pg, lqg
Brazos County Juvenile Justice Center
Detention Services Agreement
July I.201"une 30, 2020
C. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly
trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a
child under the supervision of juvenile Probation in accordance with the requirements of Texas Family Code
Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse,
neglect, exploitation, death or serious incidents; and that, if it has employees, interns, volunteers,
subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or
juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its
offices/facilities, both the English and Spanish language versions of the following official notice forms that
are available on the Texas Juvenile justice Department website: Notice to Public Regarding Abuse, Neglect and
Exploitation and Notice to Employees Regarding Abuse, Neglect and Exploitation.
ARTICLE XVIII
TEXAS LAW TO APPLY
18.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all
obligations of the parties created hereunder are performable in Brazos County, Texas.
ARTICLE XIX
VENUE
19.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas.
ARTICLE XX
LEGAL CONSTRUCTION
20.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid,
illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any
other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable
provision had never been contained therein.
ARTICLE XXI
PRIOR AGREEMENTS SUPERSEDED
21.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior
understandings or written or oral Agreement between the parties respecting the within subject matter.
This Contract and Agreement is executed with the declared intention of the parties that this Contract and
Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or
an act indicating a need for supervision, and payment for such care will be made by Juvenile Probation for the
children placed in -the Facility by the judge of Waller County having juvenile jurisdiction
ARTICLE XXII
PRISON RAPE EL1IvI1NATION ACT
22.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and
standards applicable to the provision of services described herein and the performance of all obligations
undertaken pursuant to this Contract, including the Prison Rape -Elimination Act of 2003 (PREA) which
establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons,
including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse and
-sexual harassment in facilities housing adult and juvenile Offenders. [PREA §115.312(a)]
Under PREA, Service Provider is complying with PREA standards [PREA §115.312(b)] and shall make available
to the CJPO all incident -based aggregated data reports of sexual abuse at its facility within 24 -hours of the
allegation, and all such data may be requested by the Department of Justice from the previous calendar year no
later than June 30th [PREA §115.387(e) and (f)]
10
Vol.. 3D% pg. P r2_
Brazos County Juvenile Justice Center
Detention Services Agreement
July I, 2019—June 30, 2020
Waller County Brazos County Juvenile Justice Center
Probation D artment
Charleston Hard L i p1C lLe-� S a v'1.
Chief Juvenile Probation Officer Executive Director
Waller Count+
t
}
Authorized Of
Duane Peters
Carbett "Trey" Duhon I1, County Judge Chairman, Juvenile Board
BRAZOS COUNTY COMMISSIONERS COURT
ON�e-� w.b� 20 19 FULLY EXECUTED IN DUPLICATE, EACH OF
WHICH S L HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL.
By:
Duane Peters, County Judge
200 S. Texas Ave., Ste. 332
Bryan, TX 77803
Phone: 979-361-4102
Fax: 979-361-4503
I1
Vol. �a Pg.\R4—
y` s+
Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
November 6, 2019
Contech Engineered Solutions
2201 W. Royal Ln., Suite 260
Irving, TX 75063
Re: Renewal of Contract #20-077Rfor Culverts: previously known as 19-081
Brazos County appreciates the work provided by your company and would like to exercise the renewal
option for Culverts.
All terms, conditions, and pricing shall remain the same. This renewal will be for one year from February
1, 2020 through January 31, 2021.
Contech Engineered Solutions: Items 1-17, 31-45
CPR Services & Supplies, Inc. Dba MDN Enterprises: Items 23 & 24
Core & Main: Items 25-30
No Award to Items 18-22
To accept the renewal option, please fill out the information and sign below. Return the signed
documents by email to knachlinger@brazoscountytx.gov or fax to (979) 361-4293. Please then submit an
updated Certificate of Insurance by email or mail to the address listed above. Please return acceptance
as soon as possible. If you have any questions, I may be reached at (979) 361-4285.
Contact Name: `_ 14 'ZJ�I `'� Title:
E -Mail: 6el!!• 'P e Cadllee. ��C� y. Telephone: C ��— ���
Contech Engineered Solutions
a/
4Atho4jz,,/d
Signature Date
1!7A COUNT
��� / 7
Duane Peters, County Judge Date
p:t Of
Brazos
oryT: Purchas
200 SOUTI
PHOT
November 6, 2019
ounty
ag Deparment
TEXAS AVE SUITE 352 B YAN, TX 77803
(979) 361-4290 FAX (91 9) 361-4293
CPR Services & Supplies, Inc., dba MDN Enterprises
21371 US Highway 59 N. '
New Caney, TX 77357
Re: Renewal of Contract #20-0778Ar Culverts: previously
as 19-081
Brazos County appreciates the work prbvided by your company an would like to exercise the renewal
option for Culverts.
All terms, conditions, and pricing shall iremain the same. This ren I wal will be for one year from February
1, 2020 through January 31, 2021.
Contech Engineered Solutions: Items 1-17, 31-45
CPR Services & Supplies, Inc. D6a MDN Enterprises: Its ms 23 & 24
Core & Main: Items 25-30
No Award to Items 18-22
To accept the renewal option, please fill out the information + and sign below. Return the signed
documents by email to knachlinger@b;azoscountytx.gov or fax to (979) 3614293. Please then submit an
updated Certificate of Insurance by email or mail to the address li ted above. Please return acceptance
as soon as possible. If you have any questions, I may be reached ; t (979) 361-4255.
Contact Name: /Ll ( C. if A,(" - L /Q 0 � f (•S
E-Mail:_►'Yt/,Q,_ (A G (rtrl S f WDr4C'ejt (.(6 Telephon
i
CPR Services & Supplies, Inc., On MDN Enterprises
Authorized Signature
B Z CO`U TN Yy
Duane Peters, County Judge
Volo? Pg
01 C_ x-, t f2.0 S
L- 3 Sc('_ q 6 L
Date
Date
Brazos Cou'nty
urtment
Purchasing Dep
20,SOUTH TEXA8 AVE'SUITE 352 BRY-AN,.TX 77043
PIIOVE (979) 361-420 FAX _(970).3- &.1-429.3
NoYepter 6; 20.1;9
Core + Maim LP
4030U,reens Prairie Rd -'West
College Station, TX 7.784$
Re; Rwyen,41 qtl�(Antracl #20;;077Rfqr'OtNe:r1§. preplomyly-known. as 19-081
Brazos County appreei.ates. the work, provided by your c6m0any.-.-and would like to exceeiga' the renewal
option for CnIv.erts.
All.:torms- conditions, and s be
.for halixemain ilie same. This renewal:,�vill b for one year fyom rebruary
1, 2020 through January 31, 2021.
Contech Ezig indeeed S(iltitiotts:Jterrfs.147, 31-45
URServices,A. Supplies, hic. Dba MDN Enterprises:. Itenis- 23 & -24
C6re & Main: Items 25-30
No Award to Items 1.&22.
To accept the. renewal option, pleiise -rM out the.-Inforindtion. and sign below. . Return: the signed
documents by email to. knaelilinger@br4zoscoutitytx.gov.or 6x -to (919)3.¢1-4293, Please t1i.en-sLibmit. aji
updatdd Ceftificate of lnsurance by email or thail to the address listed above..Please return. acceptance
asgdowas.possible. if you have any qutstidns. I may be reaclied.at (9-79).361-4285".
Catit"tName.:
44-11,74-W
r
77— 6 9.0- felYX
COP-6,40VA 14,4%Al. COM
Cbre +-Nfain, LP
Authorized Signature
C O&TV
Duane Peters, County Judg.c.
A/77// 9
Mite
/ -7 ILI
Date
voi. 3b � pg. 197
Vol. c (77 Pg. 1916
Renewal #20-077R CULVERTS TABULATION
Previously #19-061
February 1, 2020 - January 31, 2021
Cometh Engineered
Solutions
CPR Services & Supplies, Inc.
Dba MDN Enterprises
Core & Main
GALVANIZED
STEEL CORRUGATED CULVERT.
-
1
Description: 15" 16 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
to
No Bid
. No Bid
Single Pipe, F.O.B. Supplier: 8A2:OOTSO:FT No Bid
No Bid
Truck Load, F.O.B. Destination: Ftr }d'l 525,00 ibid No Bid
No Bid
Truck Load F.O.B. Supplier: I NOW No Bid
No Bid
Sloped Ends: 57Ss'Tr 9 No Bid
No Bid
In-Stock/Spatial Order:itrlto'cIf No Bid
No Bid
2
Description: 18" 16 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
$B -2-CA) D.ET
No gid
No Bid
Single Pipe, F.O.B. Su Iter.27e103W . , No Bid
No Bid
Truck Load, F.O.B. Destination: Nalma No Bid
No Bid
Truck Load, F.O.B. Supplier: SS1SjTI1TFWW No Bid
No Bid
Sloped Ends:$75,w Jit No Bid
No Bid
In-Stock/Special Order; WfFlsou No Bid
No Bid
3
Description: 24" Ifi gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
510E6`.SOr30,rF
No Bid
No Bid
Single Pipe, F.O.B. Supplier: SWSOJ36'FJ' No Bid
No Bid
Truck Load, F.D.B. Destination: Hil{� No Bid
No gid
Truck Load, F.O.B. Supplier: $52STF - No Bid
No Bid
Sloped Ends: �Wnwllae No Bid
No Bid
In-Stock/Special Order: I W1 No Bid
No Bid
ALUMINIZED
CORRUGATED CULVERT -
4
Description: 15" 16 gauge round spiral culvert
Quantity: S00 feet
Single Pipe, F.O.B. Destination:
�$SWM30 FT
No Bid
No Bid
Single Pipe, F.O.B. Supplier: Jli3tiJT No Bid
No Bid
Truck Load, F.O.B. Destination: NF!Srd No Bid
No Bid
Truck Load, F.O.B. Su plier:RMONN$525;Fie' ` No Bid
No Bid
Sloped Ends:$75:cui�fti No Bid
No Bid
In-Stock/Special Order:c"il Order No Bid
No Bid
5
Descrpition: 18" 16 gauge round spiral culvert
Quantity: S00 feet
Single Pipe, F.O.B. Destination:9
UOTWJ
No Bid
No Bid
Single Pipe, F.O.B. Supplier: 12730150 FT No Bid
No Bid
Truck load, F.O.B. Destination: .Eli No Bid
No Bid
Truck Lead, F.O.B. Supplier: $Sd5lfft " No Bid
No Bid
Sloped Ends: 75 tut; is No Bid
No Bid
In-Stock/Special Order: ""110AW No Bid
No Bid
fi
Description: 24" 14 gauge rould spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
$102i5OTlD fir
No Bid
No Bid
Single Pipe, F.O.B. Supplier: S50)BO:F,T No Bid
No Bid
Truck Load, F.O.B. Destination: �('' No.Nd No Bid
No Bid
Truck Load, F.O.B. Supplier: $525`Ftt No Bid
No Bid
Sloped Ends: No No Bid
N;B —id
In-Stock/Special Order. No 8(d
No Bid
NOTES:�BkLoodf�-'� No Bid
No Bid
7
Description: 36" 14 gauge rould spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
Sfo_1507361F,T
No Bid
No Bid
Single Pipe, F.O.B. Supplier. RENUM2�l:50I30'.F,P No Bid
No Bid
Truck Load, F.O.B. Destination: No Bid No Bid
No Bid
Truck Load, F.O.B. Supplier: SS2VFF*ijfW No Bid
No Bid
Sloped Ends: $1(b Cut,faa No Bid
No gid
In-Stock/Special Order: 5 Nal'ow No Bid
No Bid
NOTES:JIIWWr A No Bid
No Bid
8
Description: 48" 14 gauge rould spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
0037.'0_00_0
No Bid
No Bid
Single Pipe, F.O.B. Sup lier.$1512 OOWF.T No Bid
No Bid
Truck Load, F.O.B. Destination: $RvFpM No Bid
No Bid
Truck Load, F.O.B. Supplier: o.6id No Bid
No Bid
Sloped Ends:5373.cut�fae No Bid
No Bid
In-Stock/Special Order: �5i14A Orwer No Bid
No Bid
NOTES: $1i97i16G No Bid
No Bid
5
Descrpition: 16" 14 gauge rould spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
]6 ][XfFr
No Bid
No Bid
Single Pipe, F.O.B. Sup lier:$2160)xfy' No Bid
No Bid
Truck Load, F.O.B. Destination: N''i Mid No Bid
No Bid
Truck Load, F.O.B. Supplier: lx S2S'F No Bid
No Bid
Sloped Ends: No Bid
No Bid
In-Stock/Special Order:�$ c�►J.Ofllir No Bid
No Bid
NOTES: $Iwo ';36r s No Bid
No Bid
10
Description: 72" 12 gauge round spiral culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
$4tg5130 FT
No Bid
No Bid
Single Pipe, F.O.B. Supplier: $91i0j-l0`, No gid
No Bid
Truck Load F.O.B. Destination:mitfa.Eld No Bid
No Bid
Truck Load, F.0.8. Supplier:S25:P"' No Bid
No Bid
Eloped Ends: A No Bid
No Bid
In-Stock/Special Order: i Ogfr No Bid
No Bid
SMOOTH LINED ALUMINIZED STEE ?YPE2 CONTECH ULTRA-FLO
(SELL &SPINGOTJOIN CULVERT
11
Description: 18" 16 gauge Circular culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
�$3012150130VT
No Bid
No Bid
Single Pipe, F.O.B. Supplier: � � M)!0 Fail No Bid
No Bid
Truck Load, F.O.O. Destination: No's ' No Bid
No gid
Truck Load, F.O.B. Supplier: SIS'.F-' - No Bid
No Bid
Sloped Ends: A No Bid
No Bid
in-Stock/Special Order:clil Order No Bid
No Bid
12
Description: 24" 16 gauge Cicular culvert
Quantity: 500 feet
Single Pipe, F.O.B. Destination:
SWAIZS0)30�ET
No Bid
No Bid
Single Pie F.O.B. Supplier: �UIZSOISAFT No Bid
No Bid
Truck Load, F.O.B. Destination:WIB-w No Bid
No Bid
Truck Load, F.O.B. Supplier: �WS20?R No Bid
No Bid
Sloped Ends: A No Bid
No Bid
In-Stock/Special Order:—6ii"Oriki No Bid
No Bid
t v
Description: 30" I6 gauge Circular culvert
Single Pipe, F.O.B. Destination:
No Bid
No Bid
Single Pipe, F.O.B. Supplier: )30;R No Bid
No Bid
Truck Load, F.O.B. Destination: �,Eki No Bid
No Bid
Vol. c (77 Pg. 1916
— I Quantity: 500 feet
ld Description: 36" 16 gauge Circular culvert
Quantity: 500 feet
15 Description: 48' 16 gauge Circular culvert
Quantity: 500 feet
16 Description: 60' 12 gauge Circular culvert
Quantity: 500 feet
17 (Description: 72" 12 gauge Circular culvert
Quantity: 500 feet
cL REINFORCED
POLYETHYLENE CULVERT &PIPE '
No Bid
Description: Steel Reinforced Polyethylene Duromaxx
Sloped Ends:
Storm Smooth interior, HP Joints (SEE SPECIFICATIONS
18
IN SECTION F)
In-Stock/Special Order.
Size: 72"
No Bid
Quantity: 120 feet
Single Pipe, F.O.B. Destination:
Description: Steel Reinforced Polyethylene Duromaxx
No Bid
Stem Smooth Interior, HP Joints (SEE SPECIFICATIONS
19
IN SECTION F)
No Bid
Size: 84"
Truck Load F.O.B. Destination:
Quantity: 120 feet
No Bid
Description: Steel Reinforced Polyethylene Duromaxx
Truck Load, F.O.B. Supplier:
Storm Smooth Interior, HP Joints (SEE SPECIFICATIONS
20
IN SECTION F)
Sloped Ends:
Size: 96"
No Bid
Quantity: 120 feet
In-Stock/Special Order:
Description: Steel Reinforced Polyethylene Duromaxx
No Bid
Storm Smooth Interior, HP Joints (SEE SPECIFICATIONS
21
IN SECTION F)
No Bid
Size: 108"
Single Pipe, F.O.B. Supplier:
Quantity: 120 feet
No Bid
Description: Steel Reinforced Polyethylene Duromaxx
Truck Load, F.O.B. Destination:
Storm Smooth Interior, HP Joints (SEE SPECIFICATIONS
22
IN SECTION F)
Truck Load, F.O.B. Supplier.Z1Fr*
Size: 120"
No Bid
Quantity: 120 feet
Description: ADS N-12 He Storm Pipe (See
23 specifications in Section F)
Size: 15"
Quantity: 120 feet
Description: ADS N-12 HP Storm Pipe (See
24 specifications in Section F)
Size: 18"
Quantity: 200 feet
Description: ADS N-12 HP Storm Pipe (See
25 specifications in Section F)
Size: 24'
Quantity: 160 feet
Description: ADS N-12 HP Storm Pipe (See
26 specifications in Section F)
Size: 30"
Quantity: 160 feet
Description: ADS N-12 HP Storm Pipe (See
specifications in Section F)
Truck Load, F.O.B. Supplier.
525?f ' 't
No Bid
No Bid
Sloped Ends:
WA
No Bid
No Bid
In-Stock/Special Order.
^ �'t3`t'£k'tk't
No Bid
No Bid
Single Pipe, F.O.B. Destination:
- 146740750 F:T
No Bid
No Bid
Single Pipe, F.O.B. Supplier;
$942;50730 .
No Bid
No Bid
Truck Load F.O.B. Destination:
No B'ii1
No Bid
No Bid
Truck Load, F.O.B. Supplier:
520
No Bid
No Bid
Sloped Ends:
A
No Bid
No gid
In-Stock/Special Order:
No Bid
No Bid
Single Pipe,F.O.B. Destination:
�1792L50FB0.0
No Bid
No Bid
Single Pipe, F.O.B. Supplier:
!!$1287i0D730. ,
No Bid
No Bid
Truck Load, F.O.B. Destination:
H–a`tTd
No Bid
No Bid
Truck Load, F.O.B. Supplier.Z1Fr*
"he
No Bid
No Bid
Sloped Ends:
N%A
No Bid
No Bid
In-Stock/Special Order:
$'"JiT;OFdif
No Bid
No Bid
Single Pipe, F.O.B. Destination:$2T7
I ,
No Bid
No Bid
Single Pipe, F.O.B. Supplier.
2501sou
No Bid
No Bid
Truck Load, F.O.B. Destination:
I
o Bid
No Bid
Truck Load, F.O.B. Supplier:
525? , f
No Bid
No Bid
Sloped Ends:
Nm
No Bid
No Bid
In•Stock/Special Order.
$ ii);Oidir
No Bid
No Bid
NOTES:
'onTLI"'
No Bid
No Bid
Single Pipe, F.O:B. Destination:
$d436TWET
No Bid
No Bid
Single Pipe, F.O.B. Supplier:
. $3900'.DDIWF F
`- '" No Bid
No Bid
Truck Load, F.O.B. Destination:
No Bid
No Bid
Truck Load, F.O.B. Supplier:
�11525IFte ` t
No Bid
No Bid
Sloped Ends:
N',4
No Bid
No Bid
In-Stock/Special Order.
X75fO
No Bid
No Bid
Single Pipe, P.O.B. Destination:
No Bid
No Bid
No Bid
Single Pipe, F.O.B. Supplier:
No Bid
No gid
No Bid
Truck load, F.O.B. Destination:
No Bid
No Bid
No Bid
Truck Load, F.O.B. Supplier:
No Bid
No Bid
No Bid
Sloped Ends:
No Bid
No Bid
No Bid
In-Stock/Special Order.
No Bid
No Bid
No Bid
Single Pipe, F.O.B. Destination:
No Bid
No Bid
No Bid
Single Pipe, F.O.B. Supplier:
No Bid
No Bid
No Bid
Truck Load, F.O.B. Destination:
No Bid
No Bid
No Bid
Truck Load F.O.B. Supplier:
No Bid
No Bid
No Bid
Sloped Ends:
No Bid
No Bid
No Bid
In-Stock/Special Order:
No Bid
No Bid
No Bid
Single Pipe, F.O.B. Destination:
No Bid
No Bid
No Bid
Single Pipe, F.O.B. Supplier:
No Bid
No Bid
No Bid
Truck Load, F.O.B. Destination:
No Bid
No Bid
No Bid
Truck Load, F.O.B. Supplier:
No Bid
No Bid
No Bid
Sloped Ends:
No Bid
No Bid
No gid
In-Stock/Special Order:
No Bid
No Bid
No Bid
Single Pipe, F.O.B. Destination:
No Bid
No Bid
No Bid
Single Pipe, F.O.B. Supplier:
No Bid
No Bid
No Bid
Truck Load, F.O.B. Destination:
No Bid
No Bid
No Bid
Truck Load, F.O.B. Supplier:
No Bid
No Bid
No Bid
Sloped Ends:
No Bid
No Bid
No Bid
In-Stock/Special Order:
No Bid
No Bid
No Bid
Single Pipe, F.O.B. Destination:
No Bid
No Bid
No Bid
Single Pipe, F.O.B. Suplefier:
No Bid
No Sid
No Bid
Truck Load F.O.B. Destination:
No Bid
No Bid
No Bid
Truck Load F.O.B. Supplier:
No Bid
No Bid
No Bid
Sloped Ends:
No Bid
No Bid
No Bid
In-Stock/Special Order:
No gid
No Bid
No Bid
ILVEFtT&PIPE
Single Pipe, F.O.B. Destination:
No Bid
$9.80
Single Pipe, F.O.B. Supplier:
No Bid
$9.80
Truck Load, F.O.B. Destination:
No Bid
T 7
$8.80
Truck Load, F,O:B. Supplier:
No Bid
W
59.40
Sloped Ends:
No Bid$D12,80iacPi
No Bid
In-Steck/Special Order.
No Bid
I. -Stock
Single Pipe, F.O.B. Destination:
No Bid
$11TAil
$12.47
Single Pipe, F.O.B. Supplier:
No gid'
!Otl
$12.47
Truck Load, F.O.B. Destination:
No Bid
$11.20
Trude Load, F.O.B. Supplier:
No Bid
'Ll?bgl
$11.47
Sloped Ends:
No SidIWUW0R*idi
No Bid'
In-Stock/Special Order:
No Bid �iLiS--cWb der
In -Stock
Single Pipe, F.O.B. Destination:
No Bid
1 94–T
$18.00 1
Single Pipe, F.O.B. Supplier:
No Bid111011111111�516:.1
$18.00
Truck Load F.O.B. Destination:
No Bid
- $16.94
1iiW:
Truck Load, F.O.B. Suppiler:
No Bid
$16.94
S`1".
Sloped Ends:
No Bid
$575.26 each
In-Stock/Special Order:
No Bid
Special Order
Single Pipe, F.O.B. Destination:
No Bid
$27.30
$ 7
Single Pia F.O.B. Supplier:
No Bid
Truck Load, F.O.B. Destination:
No Bid
527.30
$17X0
Truck Load, F.O.B. Supplier;
No Bid
$27.30
al
Sloped Ends:
No Bid
Field Cut
1M o
In-Stock/Special Order:
No Bid
Special Order
Single Pipe, F.O.B. Destination:
No Bid
$32.42
Single Pipe F.0.8, Supplier:
No Bid
S32.42 i
Truck Load, F.O.B. Destination:
No Bid
532.42
'r10
Vol.. pg.�
`
Size: 36"
Quantity: 160 feet
Truck Load F.O.B. Supplier.
No Bid
$32.42
2.W
Sloped Ends: i No Bid Field Cut
fw
In-Stock/Special Order: No Bid Special Order
28
Description: ADS N-12 HP Storm Pipe (See
specifications in Section F)
Size: 42"
Quantity: 120 feet
Single Pipe, F.O.B, Destination:
No Bid
$43.34 Q
,9$
Single Pipe F.O.B. Supplier: No Bid $43.34
_ rSrs]
Truck Load, F.O.B. Destination: No Bid $43.34
�- •4(3]
Truck Load, F.O.B. Supplier: No gid $43.34
- 3a"s]
Sloped Ends: No Bid Field Cut
tiq;l/Fd
In-Stock/Special Order: No Bid Special Order
5 ' p3fdjt
29
Description: ADS N-12 HP Storm Pipe (See
pecifications In Section F)
1$54.03
Size: 48"
Quantity: 120 feet
Single Pipe, F.O.B. Destination:
No Bid
554.03 -5?05
Single Pipe, F.O.8, Su eller. No Bid $54.03 �t)S�
Track Load, F.0.8. Destination: No Bid
Truck Load, F.O.B. Supplier: No Bid 554.03 --�
Sloped Ends: No Bid Field Cut 'Ho;
In-Stock/Special Order: No Bid Special Order [Gl`prdir
30
Description: ADS N-12 HP Storm Pipe (See
specifications in Section F)
Size: 60"
Quantity: 120 feet _
Single Pipe, F.O.B. Destination:
No Bid
$86.90.50�d
Single Pipe, F.O.B. Supplier: No Bid $86.40 1
Truck Load, F.O.B. Destination: No Bid WAD fY0
Truck Load F.O.B. Supplier: No Bid $86.90
Sloped Ends: No Bid Field Cut bid
In-Stock/Special Order: No Bid Special Order'
HUGGER BANDS.
FIE-ROM �: ' - -r..`
'..- = - -.
- . .- -
.. '•
,
31
Description: 15" Hugger Band - Re-Rolled (Coupling)
Quantity: 36
Price:
$A23rSD]
No Bid
No Bid
In-Stock/Special Order: in-Stack No Bid
No Bid
32
Description: 18" Hugger Band - Re-Rolled (Coupling)
Quantity: 36
Price:
$2B'r25]
No Bid
No Bid
In-Stock/Special Order: No Bid
No Bid
33
Description: 24" Hugger Band - Re-Rolled (Coupling)
Quantity: 24
Price:
No Bid
No Bid
1 In-Stock/Special Order: 1p-519c No Bid
No Bid
ALUMINUM HUGGER BANDS-RE-ROLLED .. " - '. - .-,:...
.. .....:.": ,
:'..`•,' _ ,
`.:'
34
Description: 15" Aluminum Hugger Band - Re-Rolled
(Coupling)
Quantity: 36
Price:
5213.9E
No Bid
No Bid
In-Stock/Special Order: ,5 ial,Order No Bid
No Bid
35
Description: 18" Aluminum Hugger Band - Re-Rolled
(Coupling)
Quantity: 36
Price:
$241251
No Bid
No Bid
In-Stock/Special Order.man 3 E:Orde No Bid
No Bid
36
Description: 24" Aluminum Hugger Band - Re-Rolled
(Coupling)
,Quantity: 24
Price:
No Bid
No Bid
In-Stock/Special Order: flet Order No Bid
No Bid
37
Description: 36" Aluminum Hugger Band - Re-Roiled
(Coupling)
Quantity: 24
Price:
545:00]
No Bid
No Bid
In-Stack/Special Order. -•S OMer No Bid
No Bid
38
Description: 36" Aluminum Hugger Band - Re-Rolled
(Coupling)
Quantity: 24
Price:
X51
No Bid
No Bid
In-Stock/Special Order. fi fat,Order No gid
No Bid
ALUMINUM FLAT.BANDS
39
Description: 15" Aluminum Flat Band (47" L x 12" W)
Quanti : 24
Price:
$26`.25E
No Bid
No Bid
In-5toekJS iai Order. 1,Qrder No Bid
No Bid
40
Description: 18" Aluminum Flat Band (56.6" Lx 12"W)
Quantity: 24
Price:
S2ti�25]
No Bid
No Bid
In-Stock/S eciai Order. 5.Order No Bid
No Bid
41
Description: 24" Aluminum Flat Band (76" L x 24" W)
Quantity: 24
Price:
6,"L—
No Bid
No Bid
In-Stock/Special Order: NEI "11111M11.1 No Bid
No Bid
42
Description: 30" Aluminum Flat Band (94'L x 24'W)
Quantity: 24
Price:
- ?25]
No gid
No Bid
In-Stock/Special Order.5NwallON No Bid
No Bid
43
Description: 36" Aluminum Flat Band (114" L x 24" W)
Quantity: 24
Price:
$4$m7
"No Bid
No Bid
In-Stock/Special Order: :S i4143N1efi No Bid
No Bid
44
,Quantity:
Description: 48" Aluminum Flat Band (3S1" L x 24" W)
24
Price:
514S?751
No Bid
No Bid
In-Stock/Special Order: 5' ctitOrder No Bid
No Bid
45
-
Description: 84" Aluminum Flat Band (132.5"L x 24"W)
Quantity: 24
Price:
$3931251
No Bid
No Bid
In-Stock/Special Order: tOrder No Bid
No Bid
RECOMMEND AWARD TO:
Contech Engineered Solutions: Items 1-17, 31-45
CPR Services & Supplies, Inc. Dba MON Enterprises: Items 23 8 24
C e 8 Main: Items 25 30
o Award to It ms 1
A ro ed-b om! 15 Court
on this da of
'a- 2019 b
- Iding the position of
J
c
Vol. y,c �u I -- P9. ago
Sales Quotation
Submitted To:
Jason Ware
Deputy Emergency Management Coordinator
Brazos County Emergency Management
110 N. Main St., Ste. 100
Bryan, Texas 77803
United States
Phone: (979) 821-1010
Email: jware@brazoscountylx.gov
THANK YOU FOR YOUR INTEREST IN THERMO SCIENTIFIC
INSTRUMENTATION
Thermo Scientific Portable
Analytical Instruments Inc.
2 Radcliff Rd
Tewksbury, Massachusetts 01876
United States
To Place an Order.
Contact Irene Skutul
Phone: (978) 513-3771
Fax: (877) 680-2568
Email: irene.skutul@thermorisher.com
Addtlonal Instnictlons, terms 8 cond'Atons on last page
• This quote is based on orders received and shipped within 2019. Any orders received in 2019 but shipping in
2020 are subject to price increases. Please confirm delivery date with customer service prior to issuing a
purchase order.
Pos Product Code _ Product,Name.Sales Price , ,_ Quanbty,' - Total Pricta
1.00 820-00318-01 FirstDefender RM One year Support extension USD 2,600.00 1.00 USD 2,600.00
between year 6 and 10
Customer and Software Support Customer Support Center is available 2417/365.
Staff scientists are on call 24/7/365 to provide comprehensive Reachback support,
from Initial assessment to detailed spectral analysis. The latest software and library
updates, user guides and training decks are available for easy download from our
Customer Support webpage. Chemical library is specifically created using Thermo
Scientific Instruments, resulting In optimized analysis precision.
Total: USD 2,600.00
Additional Comments: RM3278 Performance Period: 11/1212019 -11/11/2020
When applicable, commodities, technology, or software to be provided In furtherance of this order shall be exported from the United States in
accordance with applicable U.S export laws or regulations. Diversion contrary to US law prohibited. Unless otherwise agreed to in writing, Thermo
Scientific Portable Analytical Instruments Inc. terms and conditions shall apply and take precedence.
0.F,:.... ehho _. IS . Ali —_-- — Pagel 17
SCI'EIV'TI.F"IE �---
Important Note: Please Issue POs to Thermo Scientific Portable Analytical Instruments Inc
Federal Tax ID No.: 01-0650031
CAGE CODE: 392A9
DUNS #: 11-289-3131
Bank of America ABA# for Wire Payments: 026 009 593
Bank of America ABA# for ACH Payments: 111 000 012
Beneficiary Account Number. 4426843850
When applicable, commodities, technology, or software to be provided in furtherance of this order shall be exported from the United States in
accordance with applicable U.S export laws or regulations. Diversion contrary to US law prohibited. Unless otherwise agreed to in writing, Thermo
Scientific Portable Analytical Instruments Inc. terms and conditions shall apply and take precedence.
A�qo,:TMe MgFsher Page2/7
5 C'I E N T=
°+cceptance'of Purchase _.. . U IS -00194936
By signing below, you (1) warrant that you are an authorized representative of your company, (it) agree that the Thermo Scientific Portable
Analytical Instruments Inc. Terms and Conditions of Sale attached hereto (the "Terms and Conditions") shall supersede any preprinted terms
and cpnditions, in their entirety, contained In any purchase order that your company issues and (iii) the Terms and Conditions shall exclusively
Bove the ns otion(s) ontemplated hereby_______.._
;� �9 q� y_ ��1 �Id r
Signature of authorized c pany representative
Print Name
Date
Title
Model # Amount + S&H
E-mail to: Pai.sales.00sCo)thermofisher.com Fax to: 1-877-660-2566
Order Processing Address:
irene.skutul@thermofisher.com
Thermo Scientific Portable Analytical Instruments Inc
2 Radcliff Road
Tewksbury, MA 01876
Phone#
Email T Cr�IQ V
Purchase Order Number
Remit check Payment To:
Thermo Scientific Portable Analytical Instruments Inc
PO Box 415918
Boston, MA 02241.415918
'Payment DetailsKHX
Method of Payment Sales Tax Application
El Net 30 (Attach Credit Application & Credit References) Res Apply Sales
Tax '� ptCredit Card ONo
0 Check - If no, you must provide a copy of your tax exemption certificate along with your purchase order.
0 Wire Transfer
"Please contact your customer service representative with your credit card information. (Do not send any credit card Info via email or fax.)"
Addiess Verification `
Please make corrections if necessary below.
Bill to:
110 N.Main Street Suite 100
Bryan, Texas 77803
United States
Ship to:
110 N.Main Street Suite 100
Bryan, Texas 77803
United States
r
Additional_OpUons /Accessories _
Please use the space below to note any additional options and/or accessories you wish to add from the attached sheets that are not included in the above
quotation.
When applicable, commodities, technology, or software to be provided in furtherance of this order shall be exported from the United States in
accordance with applicable U.S export laws or regulations. Diversion contrary to US law prohibited. Unless otherwise agreed to in writing, Thermo
Scientific Portable Analytical Instruments Inc. terms and conditions shall apply and take precedence.
Apnr'ior_::
ThLikMo ishdr Page 3 / 7
5C'iENTIF'1"C
Vel. Pg. Z3
THERMO SCIENTIFIC (PORTABLE ANALYTICAL INSTRUMENTS INC —TERMS AND CONDITIONS OF SALE
Last revised November 2019
UNLESS OTHERWISE EXPRESSLY AGREED IN WRITING, ALL SALES ARE SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS:
1. GENERAL. Thermo Scientific Portable Analytical Instruments Inc ("Seller") hereby offers for sale to the buyer named on the
face hereof ("Buyer') the products listed on the face hereof (the "Products") on the express condition that Buyer agrees to
accept and be bound by the terms and conditions set forth herein. Any provisions contained in any document issued by Buyer
are expressly rejected and if the terms and conditions in this agreement (the "Agreement") differ from the terms of Buyer's offer,
this document shall be construed as a counter offer and shall not be effective as an acceptance of Buyer's document Buyer's
receipt of Products or Sellers commencement of the services provided hereunder will constitute Buyers acceptance of this
Agreement. This is the complete and exclusive statement of the contract between Seller and Buyer with respect to Buyer's
purchase of the Products. No waiver, consent, modification, amendment or change of the terms contained herein shall be
binding unless in writing and signed by Seller and Buyer. Sellers failure to object to terms contained in any subsequent
communication from Buyer will not be a waiver or modification of the terms set forth herein. All orders are subject to acceptance
in writing by an authorized representative of Seller.
2. PRICE. All prices published by Seller or quoted by Seller's representatives may be changed at any time without notice. All
prices quoted by Seller or Seller's representatives are valid for thirty (30) days, unless otherwise stated in writing. All prices for
the Products will be as specified by Seller or, if no price has been specified or quoted, will be Seller's price in effect at the time
of shipment. All prices are subject to adjustment on account of specifications, quantities, raw materials, cost of production,
shipment arrangements or other terms or conditions, which are not part of Seller's original price quotation.
3. TAXES AND OTHER CHARGES. Prices for the Products exclude all sales, value added and other taxes and duties imposed
with respect to the sale, delivery, or use of any Products covered hereby, all of which taxes and duties must be paid by Buyer. If
Buyer claims any exemption, Buyer must provide a valid, signed certificate or letter of exemption for each respective jurisdiction
. Buyer shall be solely responsible for obtaining any and all necessary licenses, registrations, certificates, permits, approvals or
other authorizations required by federal, state or local statute, law or regulation pertaining to the use or possession of the
products contemplated herein that include radioactive isotopes, or x-ray tubes if any.
Buyer shall pay Seller such surcharges, or other fees, in respect of the sale of Products hereunder as Seller deems necessary
and appropriate (in Seller's sole, good -faith, reasonable discretion) to account for changes in the cost to product, develop,
market, or sell the Products to Buyer hereunder (whether as the result of the imposition of tariffs or otherwise). All such
surcharges must be paid by Buyer in accordance with the payment terms set forth herein. Buyer agrees that such surcharges,
or other fees, or any termination thereof, shall take effect immediately upon written notice thereof by Seller to Buyer. In
the event that Sellers quote and/or order acknowledgement set forth surcharges, those documents shall be considered
adequate written notice to Buyer that said surcharges are Buyers responsibility. Any such surcharges shall not constitute an
increase in the Price(s) of any Products or Services sold under this Agreement.
4. TERMS OF PAYMENT. Seller may invoice Buyer upon shipment for the price and all other charges payable by Buyer in
accordance with the terms on the face hereof. If no payment terms are stated on the face hereof, payment shall be net thirty
(30) days from the date of invoice. If Buyer fails to pay any amounts when due, Buyer shall pay Seller interest thereon at a
periodic rate of one and one-half percent (1.5%) per month (or, if lower, the highest rate permitted by law), together with all
costs and expenses (including without limitation reasonable attorneys' fees and disbursements and court costs) incurred by
Seller in collecting such overdue amounts or otherwise enforcing Sellers rights hereunder. Seller reserves the right to require
from Buyer full or partial payment in advance, or other security that is satisfactory to Seller, at any time that Seller believes
in good faith that Buyers financial condition does not justify the terms of payment specified. All payments shall be made in
U.S. Dollars. <
5. DELIVERY CANCELLATION OR CHANGES BY BUYER. The Products will be shipped to the destination specified by Buyer,
F.O.B. shipping point. Seller will have the right, at its election, to make partial shipments of the Products and to invoice each
shipment separately. Seller reserves the right to stop delivery of Products in transit and to withhold shipments in whole or in part
if Buyer fails to make any payment to Seller when due or otherwise fails to perform its obligations hereunder. All shipping dates
are approximate only, and Seller will not be liable for any loss or damage resulting from any delay in delivery or failure to deliver
which is due to any cause beyond Seller's reasonable control. In the event of a delay due to any cause beyond Seller's
reasonable control, Seller reserves the right to terminate the order or to reschedule the shipment within a reasonable period of
time, and Buyer will not be entitled to refuse delivery or otherwise be relieved of any obligations as the result of such delay.
Products as to which delivery is delayed due to any cause within Buyers control may be placed in storage by Seller at Buyers
risk and expense and for Buyers account. Orders in process may be canceled only with Sellers written consent and upon
payment of Sellers cancellation charges. Orders in process may not be changed except with Sellers written consent and upon
agreement by the parties as an appropriate adjustment in the purchase price therefor. Credit will not be allowed for Products
returned without prior written consent of seller
6. RETURN OF PRODUCTS/RESTOCKING CHARGE. Buyer must obtain permission from Seller prior to returning Products. The request must
be received within ten (10) days of receipt of the Products. Older items, service parts, and discontinued items cannot be returned for credit. In
order to obtain a RMA number, Buyer must contact Sellers customer support. Seller, in its discretion, may impose a twenty (20%) percent
restocking charge of the price paid for any item authorized for return for credit
7. TITLE AND RISK OF LOSS. Notwithstanding the trade terms indicated above and subject to Seller's right to stop delivery of Products in
transit, title to and risk of loss of the Products will pass to Buyer upon delivery of possession of the Products by Seller to the carrier irrespective
of which Party's carrier is used for the transport or the manner of payment ascribed to the transport; provided, however, that title to any software
incorporated within or forming a part of the Products shall at all times remain with Seller or the licensor(s) thereof, as the case may be
8. WARRANTY. Seller warrants that the Products will operate or perform substantially in conformance with Seller's published specifications and
be free from defects in material and workmanship, when subjected to normal, proper and intended usage by properly trained personnel, for the
period of time set forth in the product documentation, published specifications or package inserts. If a period of time is not specified in Seller's
product documentation, published specifications or package inserts, the warranty period shall be one (1) year from the date of shipment to
Buyer for equipment and ninety (90) days for all other products (the "Warranty Period'). During the Warranty Period, Seller agrees, in its sole
discretion, to repair or replace, Products and/or provide additional parts or services as reasonably necessary to cause the same to perform in
substantial conformance with said published specifications; provided that Buyer shall (a) promptly notify Seller in writing upon the discovery of
any defect, which notice shall Include the product model and serial number (if applicable) and details of the warranty claim; and (b) after Seller's
review, Seller will provide Buyer with service data and /or -a Return Material Authorization ("RMA), which may include biohazard
decontamination procedures and other product -specific handling instructions, then, if applicable, Buyer may return the defective Products to
Seller with all costs prepaid by Buyer. Replacement parts may be new or refurbished, at the election of Seller. All replaced parts shall become
the property of Seller. Shipment to Buyer of repaired or replacement Products shall be made in accordance with the Delivery provisions of the
Seller's Terms and Conditions of Sale. Consumables are expressly excluded from this warranty. If Seller elects to repair defective device
Instruments, Seller may, in its sole discretion, provide a replacement loaner Instrument to Buyer as necessary for use while the instruments are
being repaired. Notwithstanding the foregoing, Products supplied by Seller that are obtained by Seller from an original manufacturer or third
party supplier are not warranted by Seller, but Seller agrees to assign to Buyer any warranty rights in such Product that Seller may have from
the original manufacturer or third party supplier, to the extent such assignment is allowed by such original manufacturer or third party supplier. In
no event shall Seller have any obligation to make repairs, replacements or corrections required, in whole or in part, as the result of (i) normal
wear and tear, (ii) accident, disaster or event of force majeure, (iii) misuse, fault or negligence of or by Buyer, (iv) use of the Products in a
manner for which they were not designed, (v) causes external to the Products such as, but not limited to, power failure or electrical power
surges, (vi) improper storage and handling of the Products or (vii) use of the Products in combination with equipment or software not supplied by
Seller. if Seller determines that Products for which Buyer has requested warranty services are not covered by the warranty hereunder, Buyer
shall pay or reimburse Seller for all costs of investigating and responding to such request at Seller's then prevailing time and materials rates. If
Seller provides repair services or replacement parts that are not covered by this Warranty shall pay Seller therefor at Seller's then prevailing
time and materials rates.
ANY INSTALLATION, MAINTENANCE, REPAIR, SERVICE, RELOCATION OR ALTERATION TO OR OF, OR OTHER TAMPERING WITH,
THE PRODUCTS PERFORMED BY ANY PERSON OR ENTITY OTHER THAN SELLER WITHOUT SELLER'S PRIOR WRITTEN APPROVAL,
OR ANY USE OF REPLACEMENT PARTS NOT SUPPLIED BY SELLER, SHALL IMMEDIATELY VOID AND CANCEL ALL WARRANTIES
WITH RESPECT TO THE AFFECTED PRODUCTS. THE OBLIGATIONS CREATED BY THIS WARRANTY STATEMENT TO REPAIR OR
REPLACE A DEFECTIVE PRODUCT SHALL BE THE SOLE REMEDY OF BUYER IN THE EVENT OF A DEFECTIVE PRODUCT. EXCEPT
AS EXPRESSLY PROVIDED IN THIS WARRANTY STATEMENT, SELLER DISCLAIMS ALL OTHER WARRANTIES, WHETHER EXPRESS
OR IMPLIED, ORAL OR WRITTEN, WITH RESPECT TO THE PRODUCTS, INCLUDING WITHOUT LIMITATION ALL IMPLIED
WARRANTIES OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE. SELLER DOES NOT WARRANT THAT THE
PRODUCTS ARE ERROR -FREE OR WILL ACCOMPLISH ANY PARTICULAR RESULT.
9. INDEMNIFICATION
9.1. By Seller. Seller agrees to indemnify, defend and save Buyer, its officer, directors, and employees from and against any and all
damages, liabilities, actions, causes of action, suits, claims, demands, losses, costs and expenses (including without limitation reasonable
attorney's fees) ("Indemnified items` for (i) injury to or death of persons or damage to property to the extent caused by the negligence or
willful misconduct of Seller, its employees, agents or representatives or contractors in connection with the performance of services at
Buyer's premises under this Agreement and (ii) claims that a Product infringes any valid United States patent, copyright or trade secret;
provided, however, Seller shall have no liability under this Section to the extent any such Indemnified Items are caused by either (i) the
negligence or willful misconduct of Buyer, its employees, agents or representatives or contractors, (ii) by any third party, (iii) use of a
Product in combination with equipment or software not supplied by Seller where the Product would not itself be infringing, (iv) compliance
with Buyer's designs, specifications or instructions, (v) use of the Product in an application or environment for which it was not designed
or (vi) modifications of the Product by anyone other than Seller without Seller's prior written approval. Buyer shall provide Seller prompt
written notice of any third party claim covered by Seller's indemnification obligations hereunder. Seller shall have the right to assume
exclusive control of the defense of such claim or, at the option of the Seller, to settle the same. Buyer agrees to cooperate reasonably
with Seller in connection with the performance by Seller of its obligations in this Section.
Notwithstanding the above, Seller's infringement related indemnification obligations shall be extinguished and relieved if Seller, at its
discretion and at its own expense (a) procures for Buyer the right, at no additional expense to Buyer, to continue using the Product; (b)
replaces or modifies the Product so that It becomes non -infringing, provided the modification or replacement does not adversely affect the
specifications of the Product; or (c) in the event(a) and (b) are not practical, refund to Buyer the amortized amounts paid by Buyer with
respect thereto, based on a five (5) year amortization schedule. THE FOREGOING INDEMNIFICATION PROVISION STATES SELLER'S
ENTIRE LIABILITY TO BUYER FOR THE CLAIMS DESCRIBED HEREIN.
9.2. By Buver. Buyer shall indemnify, defend with competent and experienced counsel and hold harmless Seller, its parent, subsidiaries,
affiliates and divisions, and their respective officers, directors, shareholders and employees, from and against any and all damages,
liabilities, actions, causes of action, suits, claims, demands, losses, costs and expenses (including without limitation reasonable attorneys'
fees and disbursements and court costs) to the extent arising from or in connection with (1) the negligence or willful misconduct of Buyer,
its agents, employees, representatives or contractors; (ti) use of a Product in combination with equipment or software not supplied by
Seller where the Product itself would not be infringing; pit) Seller's compliance with designs, specifications or instructions supplied to
Seller by Buyer; (iv) use of a Product in an application or environment for which it was not designed; or (v) modifications of a Product by
anyone other than Seller without Seller's prior written approval
10. SOFTWARE. With respect to any software products incorporated in or forming a part of the Products hereunder, Seller and Buyer intend
and agree that such software products are being licensed and not sold, and that the words "purchase", "sell" or similar or derivative words are
understood and agreed to mean "license", and that the word "Buyer" or similar or derivative words are understood and agreed to mean
"licensee". Notwithstanding anything to the contrary contained herein, Seller or its licensor, as the case may be, retains all rights and Interest in
software products provided hereunder. Seller hereby grants to Buyer a royalty -free, non-exclusive, nontransferable license, without power to
sublicense, to use software provided hereunder solely for Buyer's own internal business purposes on the hardware products provided hereunder
and to use the related documentation solely for Buyer's own internal business purposes. This license terminates when Buyer's lawful possession
of the hardware products provided hereunder ceases, unless earlier terminated as provided herein. Buyer agrees to hold in confidence and not
to sell, transfer, license, loan or otherwise make available in any form to third parties the software products and related documentation provided
hereunder. Buyer may not disassemble, decompile or reverse engineer, copy, modify, enhance or otherwise change or
Ila. 3 D rl pg.5
supplement the software products provided hereunder without Seller's prior written consent. Seller will be entitled to terminate this license If
Buyer fails to comply with any term or condition herein. Buyer agrees, upon termination of this license, immediately to return to Seller all
software products and related documentation provided hereunder and all copies and portions thereof
11. LIMITATION OF LIABILITY. NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN, THE LIABILITY OF SELLER
UNDER THESE TERMS AND CONDITIONS (WHETHER BY REASON OF BREACH OF CONTRACT, TORT, INDEMNIFICATION, OR
OTHERWISE, BUT EXCLUDING LIABILITY OF SELLER FOR BREACH OF WARRANTY (THE SOLE REMEDY FOR WHICH SHALL BE AS
PROVIDED UNDER SECTION 8 ABOVE)) SHALL NOT EXCEED AN AMOUNT EQUAL TO THE LESSER OF (A) THE TOTAL PURCHASE
PRICE THERETOFORE PAID BY BUYER TO SELLER WITH RESPECT TO THE PRODUCT(S) GIVING RISE TO SUCH LIABILITY OR (B)
ONE MILLION DOLLARS ($1,000,000). NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN, IN NO EVENT SHALL
SELLER BE LIABLE FOR ANY INDIRECT, SPECIAL, CONSEQUENTIAL OR INCIDENTAL DAMAGES (INCLUDING WITHOUT LIMITATION
DAMAGES FOR LOSS OF USE OF FACILITIES OR EQUIPMENT, LOSS OF REVENUE, LOSS OF DATA, LOSS OF PROFITS OR LOSS OF
GOODWILL), REGARDLESS OF WHETHER SELLER (a) HAS BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGES OR (b) IS
NEGLIGENT
12. EXPORT RESTRICTIONS. Buyer acknowledges that each Product and any related software and technology, including technical information
supplied by Seller or contained in documents (collectively "Items', is subject to export controls of the U.S. government The export controls may
include, but are not limited to, those of the Export Administration Regulations of the U.S. Department of Commerce (the "EAR"), which may
restrict or require licenses for the export of Items from the United States and their re-export from other countries. Buyer shall comply with the
EAR and all other applicable laws, regulations, laws, treaties, and agreements relating to the export, re-export, and import of any Item. Buyer
shall not, without first obtaining the required license to do so from the appropriate U.S. government agency; (t) export or re-export any Item, or
(ii) export, re-export, distribute or supply any Item to any restricted or embargoed country or to a person or entity whose privilege to participate
in exports has been denied or restricted by the U.S, government. Buyer shall, if requested by Seller, provide information on the end user and
end use of any Item exported by the Buyer or to be exported by the Buyer. Buyer shall cooperate fully with Seller in any official or unofficial audit
or inspection related to applicable export or import control laws or regulations, and shall indemnify and hold Seller harmless from, or in
connection with, any violation of this Section by Buyer or its employees, consultants, or agents
13. HAZARDOUS MATERIALS. Some Products may require special packaging, labeling, marking and handling. Carriers may add additional
freight charges for the handling or transporting of these materials. The consolidating of such material with other Products may be prohibited.
Additional freight charges will be billed per Seller's shipping terms. Be sure to advise Seller of shipping instructions for these hazardous
materials to reduce your freight costs
14.
MISCELLANEOUS. (a) Buyer may not delegate any duties nor assign any rights or claims hereunder without Seller's prior written consent, and
any such attempted delegation or assignment shall be void. (b) The rights and obligations of the parties hereunder shall be governed by and
construed in accordance with the laws of the State of Texas, without reference to its choice of law provisions. Each party hereby irrevocably
consents to the exclusive jurisdiction of the state and federal courts located in the State of Texas, in any action arising out of or relating
to this Agreement. (c) Both parties waive any right they may have under applicable law or otherwise to a right to a trial byjury. Any action
arising under this Agreement must be brought within one (1) year from the date that the cause of action arose. (d) The application to this
Agreement of the U.N. Convention on Contracts for the International Sale of Goods is hereby expressly excluded. (e) In the event that any one
or more provisions contained herein shall be held by a court of competent jurisdiction
to be invalid, illegal or unenforceable in any respect, the validity, legality and enforceability of the remaining provisions contained herein shall
remain in full force and effect, unless the revision materially changes the bargain. (f) Seller's failure to enforce, or Seller's waiver of a breach of,
any provision contained herein shall not constitute a waiver of any other breach or of such provision. (g) Unless otherwise expressly stated on the
Product or in the documentation accompanying the Product, the Product is intended for non -clinical, non-diagnostic, non -therapeutic use only
and is not to be used for any other purpose, including without limitation, unauthorized commercial uses, in vitro diagnostic uses, ex vivo or
in vivo therapeutic uses, or any type of consumption by or application to humans or animals. (h) Buyer agrees that all pricing, discounts
and technical information that Seller provides to Buyer are the confidential and proprietary information of Seller. Buyer agrees to (1) keep
such information confidential and not disclose such information to any third party, and (2) use such information solely for Buyer's internal
purposes and in connection with the Products supplied hereunder. Nothing herein shall restrict the use of information available to the general
public. (i) Any notice or communication required or permitted hereunder shall be in writing and shall be deemed received when personally
delivered or three (3) business days after being sent by certified mail, postage prepaid, to a party at the address specified herein or at such other
address as either party may from time to time designate to the other 0) Seller hereby rejects and disclaims any rights of Buyer contained, or
obligations imposed upon Seiler, in any document provided, referenced or otherwise submitted by Buyer, in each case, that Seller has not
expressly included in these [terms and conditions] or a writing manually executed by Seller (including, without limitation, any rights of Buyer in
respect of designs, specifications, source code or intellectual property, owned, created, developed or licensed, by Seller; any rights to items or
services not specifically identified In Seller's quotation; any audit rights or financial offset rights of Buyer; any penalties or liquidated damages
imposed upon Seller; any obligation by Seller to comply with Health Insurance Portability and Accountability Act of 1996 (as amended),
Current Good Manufacturing Practice regulations (as amended), the requirements, as amended, of the Customs -Trade Partnership Against
Terrorism or any code of conduct, quality program, information security program, background or drug screening program or other
guidelines, programs or policies, in each case, promulgated or required by Buyer; any obligation that Seller comply with any law that, under
law, would not otherwise apply to Seller in respect of the transaction(s) contemplated hereby; any right of Buyer to withhold all, or any portion,
of the purchase price of any products or services provided hereunder for any period of time; any right of Buyer, itself or through any third party, to
remediate any defects in, replace or re -perform, any products or services provided hereunder at Seller's cost or expense; any obligation of
Seller to waive, or require its insurers to waive, any rights of subrogation; any obligation of Seller that would impair, restrict or prohibit seller's
ability to freely conduct any business with any person or in any geography or market; any early -payment, or other, discount; any obligation of
Seller to maintain a supply of spares, or otherwise make any services available, for any particular period of time; any representation, warranty or
other obligation of Seller to provide pricing comparable to, or more favorable than, the pricing that Seller provides to others; any restriction
of, or prohibition on. Seller's ability to modify, change or discontinue any of its products, processes or services; or any waiver by Seller of any
right to enforce any of the terms hereof).
Vol. &07 Pg. a o lQ
15. SOFTWARE -AS -A -SERVICE TRANSACTIONS. IF YOU ARE PURCHASING ANY PRODUCTS PROVIDED BY SELLER
HEREUNDER AND DESCRIBED IN THE RELEVANT QUOTATION OR PURCHASE ORDER AS A SUBSCRIPTION TO ANY
THERMO FISHER SOFTWARE -AS -A -SERVICE OFFERING (ANY SUCH PRODUCT, HEREINAFTER, A "SUBSCRIPTION"),
THEN IN RESPECT OF SUCH SUBSCRIPTION(S) ONLY:
(a) The following terms and conditions of this Agreement shall not apply: Sections 6-7, 9.1, and 13.
(b) The following terms and conditions of this Agreement shall be modified as set forth below:
(i) Section 5 shall be replaced in its entirety with the following:
5. CANCELLATION OR CHANGES BY BUYER. Seller reserves the right to suspend or terminate the Buyer's Subscription(s), in whole
or in part, if Buyer fails to make any payment to Seller when due, otherwise fails to perform its obligations hereunder, or fails to comply
with the Seller's Terms of Use agreement agreed to by Buyer and governing Buyer's use of the Subscription(s), as in effect from time to
time (the `Terms of Use's. Seller will not be liable for any loss or damage resulting from any delay In activation of the Subscription(s) or
failure to activate the Subscription(s) which is due to any cause beyond Seller's reasonable control. In the event of a delay due to any
cause beyond Seller's reasonable control, Seller reserves the right to terminate the order or to reschedule the activation of the .
Subscriptions) within a reasonable period of time, and Buyer will not be entitled to refuse payment or otherwise be relieved of any
obligations as the result of such delay. Orders In process may be canceled only with Seller's written consent and upon payment of
Seller's cancellation charges. Orders in process may not be changed except with Seller's written consent and upon agreement by the
parties as an appropriate adjustment in the purchase price therefor.
(i) Section 8 shall be replaced In Its entirety with the following:
8. WARRANTY. BUYER- AGREES AND ACKNOWLEDGES THAT THE SUBSCRIPTIONS ARE SOLD "AS -IS", WITH NO
WARRANTIES EXPRESSED OR IMPLIED. SELLER DISCLAIMS ALL EXPRESS OR IMPLIED WARRANTIES, ORAL OR WRITTEN,
WITH RESPECT TO THE SUBSCRIPTIONS, INCLUDING WITHOUT LIMITATION ALL IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE.
(ii) Section 10 shall be replaced in its entirety with the following:
10. SOFTWARE. This Agreement shall not be construed to grant to Buyer any patent license, know-how license or any other rights
except as specifically provided herein. Buyer agrees and acknowledges that, by virtue of its purchase of the Subscriptions hereunder, it
does not acquire any intellectual property rights (whether by license, assignment, or otherwise) of Seller, including without limitation any
rights to the Subscriptions or related software or hardware systems (except for the limited right to use the Subscription subject to the
terms and conditions set forth herein). Buyer shall not reverse engineer or copy the design, algorithms, or code, or any components
thereof, of any information related to the Subscriptions for any purpose.
(iv) In Section 11, the language "ONE MILLION DOLLARS ($1,000,000)" shall be replaced with "TEN THOUSAND DOLLARS ($10,000)".
(c) The following additional terms and conditions shall apply
: TERMS OF USE. Buyer hereby acknowledges and agrees that it shall comply with all terms and conditions of the Terms of Use, and that
Buyer's use of the Subscription in violation of any such terms and/or conditions shall entitle Seller, without prejudice to any other remedies that
may be available to Seller at law or in equity, to terminate Buyer's use of the Subscription(s) effective immediately. Buyer further agrees and
acknowledges that it shall not be entitled to any refund of any portion of the purchase price paid in respect of Subscription(s) cancelled by Seger
pursuant to Seller's rights under this Section and/or the Terms of Use. Buyer's rights to use these Subscription will begin upon Seller's
transmission to Buyer of Subscription link and end 12 months from this date unless otherwise terminated by Seller. In the event of any conflict
between this Agreement and the Terms of Use, the Terms of Use shall control.
Sales Quotation
Thermo Scientific
Portable
Analytical
Instruments Inc.
2 Radcliff Rd
Tewksbury,
Massachusetts 01876
United States
When applicable, commodities, technology, or software to be provided In furtherance of this order shall be exported from the United States in
accordance with applicable U.S export laws or regulations. Diversion contrary to US law prohibited. Unless otherwise agreed to In writing, Thermo
Scientific Portable Analytical Instruments Inc. terms and conditions shall apply and take precedence.
armor Thermo Rsher Pagel 17
SCIENTIFIC Vdgo o7 pg.Q
SOLE SO.UR�E.ISIIITGLESOURCE-INO,SUBSTITUTE jUSTIFICATION
Complete this form and submit to Purchasing for Sole Source purchases over $1000.00
- - First Defender Chemical fn 2600
"QUI..SITION „< '• _.
I. Check the category most applicable to your requirement:
QSole Source. (No other known source or the only source meeting specifications.)
❑Single Source. (Only the designated Supplier is acceptable due to territories, others may exist)
Other. Pleaseb. W4L.
II. Check the description(s) most applicable to your requirement:
Item has characteristics unique to a Single manufacturer essential to proposed use.
ElProprietary repair or replacement item.
❑Designed into fabricated equipment
❑Required for test and evaluation.
QEmergency acquisition as defined in LGC 262
❑Other
Ill. Defining Item 1 Supplier uniqueness:
A. What are the minimum use requirements (e g„ operating specs, dimensions, tolerances, accuracy, purity, reliability; useful life, etc)?
Customer and Software 1 year Support for the First Defender RM Chemical Identification
B. How are these requirements critical to your needs?
This software will allow for updating the chemical library for the operating system
C. What other suppliers were considered and why were they rejected? (Brand names and suppliers should be specified.)
FirstDefender RM 1 year support software is device specific and is only offered through T9
D. Why is this make, model, service, or supplier the only one acceptable?
FirstDefender RM 1 year support software is device specific and is only offered through TA
Jason Ware 11/14/2019
PreparedBl!:� .. :.. .. .... ........ ..Date:. - -- . ..... .... ...... —.
�tuepar�menrrersonnaq;:
'i.
. Q�o�
11/14/2019
Approved By: :. .. _. Date:.....
(Department Head or Elected Official)
Vol. Pg. a.... q I
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
Page 1 of 1
DEPARTMENT: CC2019 Final Plat Green Branch
Road and Bridge NUMBER: Ph 6 -Lots 311 5R 6R Blk 1-Replat
of Lots 3-5 Blk 1
DATE OF COURT MEETING: 12/17/2019
ITEM:
Approval of the Final Plat of Lots 3R, 5R & 6R, Block 1 of the Green Branch Ridge
Subdivision Phase Six being a Replat of Lots 3-6, Block 1 of the Green Branch Ridge
Subdivision Phase Six. Site is located in Precinct 2.
TO:
Commissioners Court
FROM:
Karen Tyler
DATE:.
12/09/2019
FISCAL IMPACT.
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
Owner/Developer: Green Branch Partners LTD
NOTES/EXCEPTIONS:
Engineer/Surveyor: Civil Engineering Consultants
ATTACHMENTS:
File Name Description Type
Plat Apolication-Lots R3 -R5-
R6 Replat Lots 3-6.pdf Application for Development Backup Material
GBR Replat Ph6 BIk1 Lots3-6 11-13- Plat Backup Material
19.odf -
-AP7D
117 /q
Duane Peters Date
County Judge
i/®I. pg.
httns://brazos.novusas ?ItemID=20006 12/13/2019
Asa 0'?
PLAT APPLICATION
Brazos County Road & Bridge Office
2617 SH 21 West
Bryan, TX 77803
Telephone: (979) 822-2127
Fax: (979.775-0456
Email; 'glats(a-)brazoscountytx.gt)
PROPERTYSUBJECT .-
APPLICATION DATE': August 5, 2019 RESUBMITTAL: 11 YES NO
PROJECT/ SUBDIVISION NAME: Green Branch Ridge Subdivision Phase 6
PROJECT ADDRESS OR LOCATION: Steep Hollow Road, Bryan, TX 77808
LEGAL DESCRIPTION: A-44, Richardson Perry, Tract 16, 16.058 `acres
IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS:
NUMBER OF LOTS: 20
1 TOTAL ACREAGE 355.89 acres
JURISDICTION: ❑ CITY LIMITS ® City of Bryan ETJ ❑ OUTSIDE ALL CITY LIMITS AND ETJs
Notification of Application completeness will be given within 10 days of Application date. All incomplete Applications will be rejected.
This Application shall expire five (5) years from the Application date of the project.
IS ANY OF THE PROPERTY.LOCATED IN A FLOODPLAIN OR FLOOD HAZARD AREA? ® YES ❑ NO
Acknowledgment: The flodd hazard boundary maps and other flood data used by Brazos County in evaluating flood hazards to proposed
Developments are considered reasonable and accurate for regulatory purposes and are based on the best available scientific and engineering data
On rare occasions greater floods can and will occur and flood heights may be increased by man-made or natural causes. Issuance of a Floodplain
Permit in accordance with the Brazos County Flood Damage Prevention Ordinance does not Imply that Development outside the areas of special
flood hazard will be free from flooding or flood damage. Issuance of a permit shall not create liability on the part of Brazos County or any officer or
employee of Brazos County in the event flooding_or,flood damage does occur.
WILL ANY CONSTRUCTION OCCUR IN TXDOT RIGHT-OF-WAYS? ❑ YES ® NO
Vd.�`1 P9. a��
AR
FIRM NAME: Greenbrarich Partners LTD
CONTACT: Jim Beard
ADDRESS: 9471 -ftephoilloW Road
CITY Bryan —TSTATE.
TX.
ZIP: T. 808'
PHONE: 979-774-1535'
FAX 979-774-46.62
EMAiL-d.mbeaid@.pql.d6rhj.'
WtikWo-W 'n
FIRM NAME: 'Civil -Engineed,h...,a;
riR NAME:- sithLz. as applicant
ADDRESS; 1555'Grdent, Prairid Rd, W.
go Statlop. --FSTATE:,
CITY: . College
TX
CONTACT:
PHONE: ,979-846-6212-
FAX 979-w'84.6'8252
EMAIL: klazagpecteixals.com
ADDRESS:
4 'I-
QTHER NP
INFORMATION W
FIRM NAME:
CONTACT:
CITY.TATE::
P
�
ZIP:
PHONE:
PHONE,
EMAIL:
FAX:
EMAIL: ...
NCiUvEERMFQRMATION 7
0 "1 Amii
FIRM NAME: 'Civil -Engineed,h...,a;
cor4mm Kent Laza
ADDRESS; 1555'Grdent, Prairid Rd, W.
go Statlop. --FSTATE:,
CITY: . College
TX
zIP: 778.45
PHONE: ,979-846-6212-
FAX 979-w'84.6'8252
EMAIL: klazagpecteixals.com
_7 7
FIRM NAME: Civil Engineeripd'Consultan''ts (CEC)-
C'bNTAOT:. SteW:*a'ft
ADDRESS'1555 Greens PrairWRd. W
CITY, C9116g(O S�tatibn
STATE: TX
zIP! 745
78
OHONt:.. .979 849-62.12..
A yu 979-8'46.-$252.
Ei&L-s kl.ing@cpqtqx4 bO hl.
4 'I-
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INFORMATION W
FIRM NAME:
CONTACT:
ADDRESS:
CITY:
ZIP:
PHONE:
FAX'
EMAIL:
By my signature, I hereby affimt'that 1 am the grope Owner of record, or if the Applicant is an organization or business entity, that authorization
has been granted to represent the Owner, o abon or bu assIn this Application. I certify that the preceding information is complete and
acgurate, and it is unde that I ag o the Develop . Subdivision of this property.
SIGNATU PRINTED NAME: . `//� �A��
DATE:
Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive
requirements for any additional information not contained as part of this Application which may also be needed as a part of the review process.
SIGNATU PRINTED NAME:
DATE:
By'sig Ing this form, the Owner of .the' property authorizes Brazos County to begin proceedings in accordance with the process for this type of
Application indicated on page one of this Application. The Owner further admowtedges that submission of an Application does not in any way obligate
the County to approve the Application and that although County staff may make certain recommendations regarding this Application, the
Commissioner's Court may not follow that recommendation and may make a final decision that does not conform to the staffs recommendation.
MASTER PLAN: No charge SIMPLIFIED PLAT: $100 PRELIMINARY PLAN: $150 + $10 per lot
FINAL PLAT: $20D + $20 per lot I AMENDING PLAT: $100 REPLAY: $200
RECEIPT• •UNTY (Official Use Only)
DATE APPLICATION RECEIVED:-/-/
DATE APPLICATION RECEIVED / REJECTED: /-I-
/SIGNATURE:
SIGNATURE:
SIGNATURE:
Receipt of this Application by Brazos County does not provide confirmation or acceptance of a complete Application, nor does it waive
requirements for any additional information not contained as part of this Application which may also be needed as a part of the review process.
Application Check List:
Copies of finished plat with corrections (if any):
❑ Three (3) hard copies to Brazos County
❑ One (1) .pdf copy to Brazos County
❑ One (1) .dwg copy to Brazos County
❑ One (1) hard copy to Brazos County Health District
❑ One (1) hard copy to Brazos County 911
❑ One (1) hard copy to local Water District or Company
Letters of approval (to be sent by the approving Inistitution directly to Brazos County Engineering):
❑ Letter from Brazos County Health District -For On-site sewage evaluation.
❑ Letter from Brazos County 911 -For Road names.
❑ Letter from Water District or Company. - Stating water availability, etc.
If property is within an Extraterritorial Jurisdiction (ETJ) of a City:
❑ Approval notification from appropriate City.
Applicant attests that they have signed this Application in the capacity designated, if any, and further attests
that they have read document and the statement contained herein and any attached are true and factual. All
Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that
this Application is not finished or dated until all documents listed above are filed at the Brazos County
Engineering Office and all applicable blanks are filled in the Application above.
Vd.
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R PLAT
voi. 31)7�� pg. any
The State of Texas, County of BRAZOS
We, the undersigned, as County Commissioners within and for Brazos County, and the
Honorable Duane Peters, County Judge of Brazos County, constituting the entire
Commissioners' Court of Brazos County, during a regular meeting of said Court have
examined the foregoing report and have caused an order to be entered upon the Minutes
of the Commissioners' Court of Brazos County approving said Report as presented and
submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as
provided for in the Revised Statutes of the State of Texas. (Texas Local Government
Code, 114.026)
Witness my hand this day of A.D. 2019
Karen McQueen
L County lerk, County f BRAS S, State of Texas
/�.
ENwiined and approved in open omriiissioners' Court this / day of
Duane Peters, County Judge
Steve Aldrich, Commissioner Precinct #1
Sammy Catalena, Commissioner Precinct #2
Nancy Berry, tommissioner Precinct #3
Irma Cauley, ' si a Precinct #4
Treasurer's Report for the MONTH OCTOBER 2019
von. 3a7 Pg. a15
OCTOBER 2019 TREASURER'S REPORT
This report is submitted as true and correct to Commissioners Court Vf-A- , Brazos CountyTreasure. on
voa. --ZQ2 pg. a1�
CASH RALANCE
9/30/2019
INCOMING
INVESTEDTERPOOL
INTEREST -OR
BUB -TOTAL
DISBURSED
GSH BALANCE
10/31/2019
INVESTED
CK.ACCT.BAL
10/31/2019
0100 - GENERAL FUND
65,563,559.90
479 220.78
76 ,03.56
123 784.24
11 ,74154
60 610 042.70
45 206 839.77
15 403 202.93
0200 - COUNTY HEALTH ENDOWMENT FUND
733 93.68
579.82
733 671.50
733 671.50
733 67150
110D- HOTEL OCCUPANCY TAX
Z380,256.13
262,158.16
642 24.29
70253.79
57217050
2,57Z170.50
1200 - STATE LATERAL ROAD
9L733.79
30 647.57
122 8136
122,38136
IW81.36
1300 - UNCLAIMED FUNDS
206 543.25
163.36
20fi 706.61
206 706.61
706706.61
1500 - LAW LIBRARY
57.04S.20
4 BD5.12
61,850.32
7,207.2S
54 643.07
54 643.07
1700 - ALTERNATIVE DISPUTE RESOLUNON
8,835.00
28,510.00
37 45.00
33 35.00
3 510.00
3,510.0
1800 - LEOSE FUND
42112.45
4 112.45
540.00
41 .45
4LM45
1900 - COUNTY RECORDS MANAGEMENT
383 11719
164,67U2
547,79351
8,655.59
539137.92
539137.92
2000- COUNTY CLERK MGMT.FUND
1028 13.06
28 03.63
1056,876.69
33039.16
3023837.53
1.D23837.53
2001- COUNTY CLERK ARCHIVAL FUND
1425 54.34
20102735
3626381.69
26,080.35
1600301.34
160 01.34
2200 - COURTHOUSE SECURITY FUND
28 284.08
307 753.22
416 037.30
39101.10
376 936.20
376 936.20
2201 -JUSTICE COURT SECURITY FUND
98439.13
1,043.48
99482.61
99482.61
99482.61
2300- DISTRICT CLERK MANAGEMENT FUND
191 24.63
1703.55
193028.18
1082.55
191945.63
191,945.63
2301- DISTRICT CLERK ARCHIVAL FUND
96959.94
1831.69
98791.63
2637.00
96154.63
96,IS.63
2400 -JUSTICE m PEACE -TECHNOLOGY MING
169.417.72
321236
17 630.08
22154.05
150476.02
150476.02
2401 -CO& DMLCOURTTECHNOLOGY FUND
80336.64
781.98
81,118.62
81118.62
81118.62
2500- SPECIAL. FORFEITURE FUND
2943BAS
2328
29461.76
29461.76
29451.76
2600 - D/A HOT CHECK COLLECT FEES
3,966.99
78.14
W5.13
_
4,045.13
4 513
2700 - BAIL BOND BOARD FEES
96 382.49
7633
96 458.72
96,4SB.72
96,45hlZ
2800 - VOTER REGISTRATION
10129.18
8.01
10137.19
1D 137.19
1013719
2900-VITIMEREST FUND
251146.63
83757
251,984.20
251984.20
251984.20
3000 -COUNTY GRAMS
18189620
20615730
2426050
175,538.13
151277.63
(151,2n.63)
3400 - D A CRIME FUND
156 274.15
175.18
158 933
1,241.85
157157.48
157157.48
350O- PRIMARY ELECTION SERVICES
41.473,18
32.80
41505.98
41505.96
41,505.98
3903 - BC HOUSING FINANCE CORP
79 44027
6223
79 503.10
79 503.10
79 03.10
4317 - 2017 CERTICATES OF OBLIGATION
12,406,042 45
737.90
19 181.35
12,425,96L70
1,607,42L49
10,818,S40.22
10 502 65.35
316 274.87
4500• GENSERMANENT IMPV.
8914898.88
92452.19
9007 51.07
64585056
8351500.51
8,361,50D.51
50DO- HEALTH B LIFE INSURANCE
4375746.71
1714378.28
609012429
60304058
448704A1
4487084.41
6000 - PAYROLL
1058167.48
3,057,784.24
4115 951.72
3 008 62.84
1107 088.80
1 107 058.88
9100 - HEALTH DEPARTMENT
346 097.48
150 214.37
496 221.85
227,727.44
268 494.41
268 494.41
9700- COMMUNITY SUPERVISION
I 1,059,295.97
187,197.62
1,246,49359
345,42L82
901,07.77
901,071.77
TTI -OF ACCTS.IN POOL
102238,237.67
12,006,854.33
95,184.91
114,340,276.91
19,373A3Z09
94,966,844.82
•SS,709,105.12
39,257,739.70
4UM - GEN.00LIG.DEBT SVC
7,742,463
178 864.83
11002.04
7 93 330.84
7.932.330.84
6 702 05.07
1,229 925.77
16M LOCAL PROVIDER PARTICIPATION
Ell
3fi62 935
332155.94
3,974,749.79
2D,000.00
3954749.29
3.95474929
' TOTAL
113,643,294.99
17,497,87S.10
106,186.95 1
126,247,357.04
19,393A3Z09
106,993,924.95
62,411,510.19
44,442A14.76
This report is submitted as true and correct to Commissioners Court Vf-A- , Brazos CountyTreasure. on
voa. --ZQ2 pg. a1�
SUNGARD PENTAMATION
DATE: 12/12/2019
BRAZOS
COUNTY, TX
TIME: 12:13:04
BATCH JOURNAL ENTRY EDIT LIST
CONTROL NUMBER
J E NUMBER DESCRIPTION
PERIOD/YR
STATUS
RECORD FUND
DIV/FUND ACCOUNT PROJECT ACCOUNT ITEM DESCRIPTION
12.12.19
120038 D BAKER 12.4.6.19
3/20
COMPLETE
387972 0100
0100 20114700
D BAKER 12.4.6.19
387973 0100
21010000 61801000
D BAKER 12.4.6.19
TOTAL
JOURNAL ENTRY .
12.12.19
120039 W DAVENPORT 12.4.6.1
3/20
COMPLETE
387974 0100
0100 20454900
W DAVENPORT 12.4.6.1
387975 0100
21010000 61801000
W DAVENPORT 12.4.6.1
TOTAL
JOURNAL ENTRY
TOTAL
CONTROL NUMBER
TOTAL
REPORT
d
G W
f9
G co
A. fD
C
so
Z
0
PAGE NUMBER: 1
BJOURN11
DEBIT AMOUNT CREDIT AMOUNT
vola 3-o7 pg.- ON7
414.08
414.08
414.08 414.08
414.08
414.08
414.08 414.08
828.16 828.16
828.16 828.16
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2019-2020 BUDGET YEAR
NO. 19/20 12.1-12.6
On this the 17th day of December 2019 at a regular meeting of the Commissioners' Court, the
following members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct I
C. Sammy Catalena, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 17th day of December 2019 the Court heard and approved a budget
amendment(s) for the 2019-2020 budget year for Brazos County, Texas; and
bVHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 10 September 2019, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 17th day of December 2019.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
voa. Pg. OR 100
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 19120.12.1
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners' Court Non -Departmental Minor Acquisitions 35.000.00
General Fund Information Technology I.T. Services Minor Acquisitions 35,000.00
Commissioners' Court and Information Technology
Reallocation of funds to the appropriate department's account to purchase replacement computers that are on the FY 20 roll out list.
fnP
12/12/201,9
. ._..
�`..
FUND DIV
ACCT
DR/CR
ACCOUNT NAME Increase Decrease
0100 11000500
67203000
CR
Minor Computer Hardware 35,000.00
0100 11000200
67203000
DR
Minor Computer Hardware 35.000.00
funds to the
p
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 -12.2
t 7,
pptO'
�-Okt�l �j
.. . ........
v" F,
,T T --- -
FUND
DIV
ACCT
DRICR
ACCOUNT NAME Increase Decrease
0100
11000500
67203000
CR
Minor Computer Hardware 531.03
0100
13000100
67670000
DR
-
Printer. 581.03
.. . ........
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19/20 -12.3
1211712n19
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners Court Non -Departmental MGnor Acquisitions 947.65
General Fund Sheriff Administration Jail Minor Acquisitions 947.65
Commissioners' Court and Sheriff Administration -,tail Division
Reallocation of funds to the appropriate department's account to purchase a scanner for the Records De anment at the Jail.
nnp,
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L_aRartm_eri Approva.,;, _ _ 4;Date
r
County Judge Approval _ gDate
Far,Sceountln Pu ' sr_c,Onf ��__ . ' :� � .; � <:�; ' <. � . - :_
� s -r �,�u-` 't ' Kr.: -f- 9 +� �✓.
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100
11000500
67281000
CR
Equipment - Electronic
947.65
OI00
28002000
67203000
DR
Minor Computer Hardware
947.65
voo. —2g�)2
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 -12.4
12/17/2019
FUND
DEPARTMENT
DIVISION
CATEGORY DESCRIPTION
Increase Decrease
General Fund
Commissioners' Court
Contingency
Departmental Support
44,986.20
General Fund
Sheriff Administration
DIV
Departmental Support
23,492 20
General Fund
Sheriff Administration
Jail
Departmental Support
13,678.00
General Fund
Sheriff Administration
Medical
Departmental Support
781.60
General Fund
Sheriff Administration
CSISD School Security
Departmental Support
2,735.60
General Fund
Constable Pct. 41
0100
Departmental Support
1.954.00
General Fund
Constable Pct. 93
13,678.00
Departmental Support
1.954.00
General Fund
61750000
DR
Other Financing Sources
390.80
Courthouse
Security Fund
0100
28004000
Other Financing Sources
390.80
Courthouse
Security Fund
Courthouse Security
Departmental Support
390.80
61750000
DR
Tele/Data - Cellular
1,954.00
0100
30301100
61750000
DR
Tele/Data - Cellular
1,954.00
0100
91200000
DR
Transfer to Courthouse Security
390.80
2200
49028000
CR
Transfer from General Fund
390.80
2200
51000100
61750000
DR
Tela'Data - Cellular
390.80
Commissioners' Court and Sheriff Administration, Constable Pct. #1, Constable Pct. # 3, and Courthouse Security
Reallocation of funds to the appropriate department's account to cover the cost of county owned cell pliones for FY 2020.
YT
12J1212t1t,91
w
5.:
aitmentAbproVail
'r7y
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
11001500
61130000
CR
Contingency
44 986.20
0100
28000100
61750000
DR
Tele/Data - Cellular
23,492.20
0100
28002000
61750000
DR
Tele Data - Cellular
13,678.00
0100
28003000
61750000
DR
Tete/Data - Cellular
781.60
0100
28004000
61750000
DR
Tele/Data - Cellular
2,735.60
0100
30101100
61750000
DR
Tele/Data - Cellular
1,954.00
0100
30301100
61750000
DR
Tele/Data - Cellular
1,954.00
0100
91200000
DR
Transfer to Courthouse Security
390.80
2200
49028000
CR
Transfer from General Fund
390.80
2200
51000100
61750000
DR
Tela'Data - Cellular
390.80
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120.12.5
12/1712019
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners' Court Departmental Su ort 1.407.00
General Fund Constable Pct. #2 Departmental Support 1.407.00
Commissioners' Court and Constable Pct. # : Lam o)
Reallocation of funds to the appropriate department's account to cover the cost of unifomts for additional deputy approved for FY 20.
tF
i=' r
V121201.91
s .>
rtment prov_al�, _ ,. -Date �'
vo6..�?_ Pg. a:D"3
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100
11001500
61130000
CR
ContingTricy
1,407.00
0100
30201100
60030000
DR
ClothinelUnifonns
1.407.00
vo6..�?_ Pg. a:D"3
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19/20 -12.6
1211712019
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
Forfeiture Funds Constable PcL #2 Minor Acquisitions 2.300.00
Forfeiture Funds Constable Pct. #2 Departmental Support 2,300.00
Constable Pct. 42 - Forfeiture Fund Lam o
Reallocation of funds to the appropriate departmenes account to cover the cost of unifomts.
nnF.
1211212019;
x � _
,
PdrtmentAp
.
CquntyJudge ApprovalDate
.. .,e u
Eor'Accountln .Pa scrOdl - ,. ,�.: .R.', � . 3 '` �,_ .�:a: _.. .�:� �.. s_n;;,
3_:- �.�-� .�.. #�
FUND
DIV
ACCT
DRICR
ACCOUNTNAME
Increase
Decrease
2500
30210000
672810000
CR
Equipment - Electronic
2.300.00
2500
30210000
60080000
DR
Clothine••Uniforms
2.300.00
voe...o7.__ pg. aa�l
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: December 17, 2019
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Brazos Center
Juvenile Services — Detention
Sheriff's Office — Jail
Facilities Services
Oblio, Bernard
Lewis, Leila
Stewart, Dominic
Depue, Leland Scott
Grimaldo, Raymond
Waterman, Zackery
Hurst, Philip
Hampton, Shelbie
Dill, Johnathan
Wofford, Linda
Cross, Jack
Jackson, Randy
Logan, Patrick
Employment
Employment
Change of Status
Change of Status
Change of Status
Employment
Employment
Employment
Change of Status
Change of Status
Change of Status
Change of Status
Change of Status
Hernandez, Angelina Employment
Hernandez, Jessie Change of Status
Approved in Commissioners' Court: December 17, 2019:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
1
vos.v�7 gig. aa5