HomeMy WebLinkAbout2019-11-05 10:00AM REGULAR MEETINGs
BRAZOS COUNTY
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NOTICE OF MEETING AND AGENDA
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BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET.
IN REGULAR SESSION ON NOVEMBER 5, 2019 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803
Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Commissioner Berry
2. Call for Citizen input and/or concerns
Consider and take action on agenda items 3-23:
3. Appointment and reappointment of the following individuals to the Board of Managers of
the 9-1-1 District; term of each appointment is January 1, 2020 - December 31, 2021.
• a. Duane Peters (appointment)
• b. Lloyd Wasserman (reappointment)
4. Request from Marsha Anderson for an exception to travel policy regarding the maximum
hotel rate of $140.00 in Austin, TX on December 2-4, 2019. Marsha will attend the 2019
Open Government Conference. The host hotel was booked. The rate per night is
$169.00 plus tax on reservations made at a different hotel near the conference site;
5. Request from the Expo for a variance of the comp/vacation time policy for full-time
hourly employees from November - December 2019 due to the heavy event schedule
from Mid -September - December 2019.
6. Acceptance of a $1,000.00 cash donation for Child Welfare Board for the purchase of
holiday gifts for the children.
7. Acceptance of a $200.00 donation from TNT Security Solutions, LLC for K9 Unit.
8. Approval of the Non -Profit Organization Application for Brazos County Inmate Work
Crew Labor to assist with Radio Mash Toy Drive, December 3rd and 9th, 2019.
Vol. D 5 Pg..,33._
1W
9. Request from Sheriffs Office for approval to apply for the NRA Grant.
10. Request from Purchasing Department for Payment Authorization to Verizon in the
amount of $15,308.19 for county cell phones and accessories in September 2019 for
FY19. A purchase order was not obtained in advance.
11. Request from Purchasing Department for Payment Authorization to Verizon in the
amount of $11,473.40 for county cell phones in October 2019 for FY20. A purchase
order was not obtained in advance.
12. Approval of contract renewal with Polk, San Jacinto and Trinity Counties for pre -
adjudication detention services.
13. Approval of the I nterlocal Cooperation Contract with Department of Public Safety.
14. Approval of Neighbors by Ring Access Agreement.
15. Approval of the Agreement Related To The Use Of Rollkall Platform between Rolikall
Technologies, LLC.
16. Approval of the Interlocal Agreement By And Between Brazos County Sheriffs Office
and TEEX.
17.. Approval of agreement # 20-081 with Computer Information Concepts, Inc. for
customer access and support in the amount of $5,840.00 for Brazos County Tax
Collection Accounting:
18. Expenditure Journal Entries
• a. FY18/19130187-130187
• b. FY19/20100133-100135
19. Tax Refund.Applications for the following:
• a. Dolores Granados Thigpin - Overpayment $179.47
• b. Thunder Elite Cheerleading Gymnastics & Dance % Nicole E. Podraza -
Overpayment $19.95
• c. Will Lucas - Overpayment $15.11
• d. Joni Biesenbach - Overpayment $50.83
• e. Edna Chumchal - Overpayment $350.72
• f. Edith Joyce Williams - Overpayment $199.17
• g. Janelle L. Poe - Overpayment $95.83
• h. Carolyn A. Hayes -Anderson - Overpayment $7.39
• i. Raymond Hopkins - Overpayment $49.29
• j. Mary Beth Hammock - Overpayment $109.98
• k. University Title Co. - Overpayment $172.21
• I. Rebecca & Primitivo Chavez - Overpayment $269.80
• m. 21 st Mortgage - Overpayment $57.21
• n. Sandra L. & Thomas L. Crenshaw - Overpayment $9.89
• o. Samantha San Angelo - Overpayment $270.23
• p. Felix & Patsy Sekula - Overpayment $13.78
• q. Delaine Walla - Overpayment $20.63
• r. J Ridge LLC % Jerry Etheridge - Overpayment $47.34
• s. J Ridge LLC % Jerry Etheridge - Overpayment $55.07
• t. J Ridge LLC % Jerry Etheridge - Overpaymemt $33.51
• u. Jesus Sanchez - Overpayment $23.90
• v. John & Jill Macgrath - Overpayment $335.80
• w TXBR Village MHP LLC - Overpayment $14.36
Vol. �P9
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• x. Alice Rogers Enterprises LLC -Overpayment $60.63
• y. Affordable Mobile Homes - Overpayment $74.92
20. Commissioners Court minutes for the following dates:
• a. October 1, 2019 - Regular Meeting
• b. October 1, 2019 - Public Hearing
• c. October 8, 2019 - Regular Meeting
• d. October 15, 2019 - Regular Meeting
• e. October 22, 2019 - Regular Meeting
• f. October 22, 2019 - Public Hearing
• g. October 29, 2019 - Regular Meeting
21. Budget Amendments.
Budget Amendments FY 19/20 6.1 - 6.9
22. Personnel Change of Status.
Personnel Action Forms
23. Payment of Claims.
24. Acknowledgement of MHMR's FY 2020 Operating Budget, Staff Salaries by Position,
and Executive Directors Total Compensation and Benefits._
25. Juvenile Director's report on detention population.
26. Sheriffs report on inmate population.
27. Announcement of interest items and possible future agenda topics.
28. Call for Citizen input and/or concerns
29. Adjourn.
Vol. 3C pg, 35 f
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
it is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presenceand/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required
to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the
business of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
Vol 3a S Pg: 3 Z.Q
MINUTES
NOVEMBER 5, 2019
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
November 5, 2019 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Nancy Berry, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Commissioner Berry
2. Call for Citizen input and/or concerns
There was no citizen's input.
Consider and take action on agenda items 3-23:
3. Appointment and reappointment of the following individuals to the Board of Managers of
the 9-1-1 District; term of each appointment is January 1, 2020 - December 31, 2021.
• a. Duane Peters (appointment)
Vol. Pg. 37
• b. Lloyd Wasserman (reappointment)
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
4. Request from Marsha Anderson for an exception to travel policy regarding the maximum
hotel rate of $140.00 in Austin, TX on December 2-4, 2019. Marsha will attend the 2019
Open Government Conference. The host hotel was booked. The rate per night is
$169.00 plus tax on reservations made at a different hotel near the conference site.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
5. Request from the Expo for a variance of the comp/vacation time policy for full-time
hourly employees from November - December 2019 due to the heavy event schedule
from Mid -September - December 2019.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
6. Acceptance of a $1,000.00 cash donation for Child Welfare Board for the purchase of
holiday gifts for the children.
This donation is from the Ogden Resource Corporation.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
7. Acceptance of a $200.00 donation from TNT Security Solutions, LLC for K9 Unit.
This donation is to the Brazos County Constable, Precinct 3 office.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
8. Approval of the Non -Profit Organization Application for Brazos County Inmate Work
Crew Labor to assist with Radio Mash Toy Drive, December 3rd and 9th, 2019.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
9. Request from Sheriff's Office for approval to apply for the NRA Grant.
A copy of the grant application is attached.
Vol. Pg. 38
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
10. Request from Purchasing Department for Payment Authorization to Verizon in the
amount of $15,308.19 for county cell phones and accessories in September 2019 for
FY19. A purchase order was not obtained in advance.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
11. Request from Purchasing Department for Payment Authorization to Verizon in the
amount of $11,473.40 for county cell phones in October 2019 for FY20. A purchase
order was not obtained in advance.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
12. Approval of contract renewal with Polk, San Jacinto and Trinity Counties for pre -
adjudication detention services.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
13. Approval of the Interlocal Cooperation Contract with Department of Public Safety.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
14. Approval of Neighbors by Ring Access Agreement.
Commissioner Berry asked for more information on this item.
Chief Stewart stated that this will allow them to interact with citizens that have the Ring
technology. Citizens can approve access of their Ring video to Law Enforcement.
A copy of the agreement is attached.
Motion: Approve, Moved by Commissioner Nancy Bevy, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
15. Approval of the Agreement Related To The Use Of Rollkall Platform between Rollkall
Technologies, LLC.
A copy of the agreement is attached.
16. Approval of the Interlocal Agreement By And Between Brazos County Sheriff's Office
and TEEX.
A copy of the agreement is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
17. Approval of agreement # 20-081 with Computer Information Concepts, Inc. for
customer access and support in the amount of $5,840.00 for Brazos County Tax
Collection Accounting.
A copy of the agreement is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
18. Expenditure Journal Entries
• a. FY18/19 130187-130187
• b. FY19/20 100133-100135
A copy is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
19. Tax Refund Applications for the following:
• a. Dolores Granados Thigpin - Overpayment $179.47
• b. Thunder Elite Cheerleading Gymnastics & Dance % Nicole E. Podraza -
Overpayment $19.95
• c. Will Lucas - Overpayment $15.11
• d. Joni Biesenbach - Overpayment $50.83
• e. Edna Chumchal - Overpayment $350.72
• f. Edith Joyce Williams - Overpayment $199.17
• g. Janelle L. Poe - Overpayment $95.83
• h. Carolyn A. Hayes -Anderson - Overpayment $7.39
• i. Raymond Hopkins - Overpayment $49.29
• j. Mary Beth Hammock- Overpayment $109.98
• k. University Title Co. - Overpayment $172.21
• I. Rebecca & Primitivo Chavez - Overpayment $269.80
• m. 21 st Mortgage - Overpayment $57.21
• n. Sandra L. & Thomas L. Crenshaw - Overpayment $9.89
• o. Samantha San Angelo - Overpayment $270.23
• p. Felix & Patsy Sekula - Overpayment $13.78
Vol. pg. Li 0
• q. Delaine Walla - Overpayment $20.63
• r. J Ridge LLC % Jerry Etheridge - Overpayment $47.34
• s. J Ridge LLC % Jerry Etheridge - Overpayment $55.07
• t. J Ridge LLC % Jerry Etheridge - Overpaymemt $33.51
• u. Jesus Sanchez - Overpayment $23.90
• v. John & Jill Macgrath - Overpayment $335.80
• w TXBR Village MHP LLC - Overpayment $14.36
• x. Alice Rogers Enterprises LLC - Overpayment $60.63
• y. Affordable Mobile Homes - Overpayment $74.92
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
20. Commissioners Court minutes for the following dates:
• a. October 1, 2019 - Regular Meeting
• b. October 1, 2019 - Public Hearing
• c. October 8, 2019 - Regular Meeting
• d. October 15, 2019 - Regular Meeting
• e. October 22, 2019 - Regular Meeting
• f. October 22, 2019 - Public Hearing
• g. October 29, 2019 - Regular Meeting
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
21. Budget Amendments.
Budget Amendments FY 19/20 6.1 - 6.9
6.1 Reallocate funds for Constable, Precinct 4.
6.2 Reallocate funds for Juvenile Services.
6.3 Transfer funds from Non -Departmental to Juvenile Services - TYC Parole.
6.4 Transfer funds from Non -Departmental to Sheriff's Office -Jail.
6.5 Transfer funds from Non -Departmental to County Judge.
6.6 Transfer funds from Contingency Fund to Constable, Precinct 3.
6.7 Reallocate funds for Road and Bridge.
6.8 Reallocate funds for Purchasing.
6.9 Transfer funds from Non -Departmental to Community Support, Juvenile Services
and Expo Complex.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
22. Personnel Change of Status.
Personnel Action Forms
Vol. pg. 41
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
23. Payment of Claims.
Claims 8020487 — 8020702
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
24. Acknowledgement of MHMR's FY 2020 Operating Budget, Staff Salaries by Position,
and Executive Director's Total Compensation and Benefits.
The Court acknowledged receipt of the MHMR Authority of the Brazos Valley's Fiscal
Year 2020 Operating Budget and reports.
25. Juvenile Director's report on detention population.
Juvenile Director Linda Ricketson reported there are 33 juveniles in the detention center,
29 are male and 4 are female, and 24 have electronic monitors. Ms. Ricketson noted
that 2 of the 33 youth are from other counties.
26. Sheriff's report on inmate population.
Sheriff Chris Kirk stated there were 645 inmates in jail, 542 inmates are male and 103
are female, 58 have electronic monitors and 20 are pending for monitors.
27. Announcement of interest items and possible future agenda topics.
Risk Manager Leslie Contreras announced that Defensive Driving classes will begin on
November 18, 2019. Mrs. Contreras said that they will schedule classes monthly but
employees must make a reservation.
28. Call for Citizen input and/or concerns
There was no citizen's input.
29. Adjourn.
Vol. gig. 4a
The foregoing minutes of the Commissioners Court Meeting held November 5, 2019
have been examined and are approved in open Court this 17th day of December 2019,
in Bryan, Brazos County, Texas.
Duane Peters Steve Aldrich
County Judge Commissioner, Precinct 1
gw-t-
Sammy
Catalena
Commissioner, Precinct 2
Irma Cauley
Commissioner, Precinct 4
Attest:
A�-&' F - / q
en McQueen
County .,�;-
Clerk '
Nancy Berry
Commissioner, Precinct 3
i
Vol„ pg.H 3
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BRAZOS COUNTY, TEXAS
ACCEPTANCE OF DONATED/AWARDED PROPERTY
* DONATION OF COUNTY PROPERTY
Date: 10/15/19
Requesting Department. BCC3 Division: 30301100
✓0 Acceptance of Donated/Awarded Property Donation of County Property
(Awarded property requires signed court documentation)
Item Description: CASH
Please provide all information requested below as applicable to the property being accepted or donated. Forms containing
any blank fields will be returned for completion.
Make: Model:
Year: SNNIN #:
Functional Non -Functional. Explain if Non -Functional
Additional Description/Information: TNT SECURITY SOLUTIONS, LLC DONATED $200 FOR K9 UNIT
Estimated Value: $ 200.00
Check the appropriate account based on
estimated value of property being accepted:
61235000 (Donation - Other)*
® 60010000 (No Asset Tag -Under $500)
67010000 (Minor Property - $500 - $4999)
80010000 (Capital Property -Over $5000)
Check the appropriate entity property being
donated to:
Govemment Entity:
Organization Name
Other (Due to Statuatory
requirements prior approval
is required by Purchasing: Organization Name
*Donation — Other to be used for funds donated to Brazos Countyfor use of a non -county expenditure.
I certify that the above mentioned Item has been donated or awarded to Brazos County. This item has been received in good faith and
upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The
determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as
usefulness, projected operating, maintenance and insurance costs.
Requesting Department: BCC3
Department Name Authorized Signature
t
Organization Receiving Donated Property:
PAidhQdzPxLSignat=
'7d by Co issioners Cou n this day of At r 2 (�� .
Commissioners Court Approval
Vol. --- Pg. --��
Non -Profit Organization Application for
Brazos County Inmate Work Crew Labor
Radio Mash Toy Drive, Inc { 979-776-1240
STATE ZIP
1240 East Villa Maria Road Bryan TX 77802
John Seigler I ^Karen Gene
I certify that the above named organization is a nonprofit organization that qualifies for a
tax exemption under Section 501(s), Internal revenue Code of 1986, as an organization
described by Section 501 (6)(3) of that code, and is organized as a nonprofit corporation
under the Texas Non -Profit Corporation Act (Article 1396-1.01 et seq., Vernon's Texas
Civil Statutes.
r #-- -7 --
Please Ofovide a description of the type of work that will ba assigned and equipment
that will be used.
*'Note*' The allocation of a work crew to provide labor for your organization is subject
to availability.
acvba 07I405•a&
Vol. P9. SSL
Brazos County Office of the Sheriff
Request for Work Crew Assignment
The Brazos County Office of the Sheriff has reviewed the application for assignment of
a work crew.
no type or iaoor ana task requested is appropriate for work crew
assignment. It is hereby requested that this application be placed on the
agenda for the Brazos County Commissioners Court consideration of
approval.
El The type of labor and task requested is not appropriate for work crew
assignment. It is hereby requested that this application not be placed on the
agenda for the Brazos County Commissioners Court consideration of
approval.
signature L1�11e��►�lriwkl30 i1IZ% Dale Zo z f9
Brazos County Commissioners Court
Approval for Work Crew Assignment
,r.
The Brazos County Commissioners Court has received the recommendation from the
Brazos County Office of the Sheriff and has determined that the above non-profit
organization provides a public service to the county or to a political subdivision located
in whole or In part in the county. This approval for work crew assignment is valid
effective from the date approved below through December 31m of the calendar year.
by Conn ssion�rs Court on:
County Judge
Revised 071405•x&
Vol. pg. 41
Date: 10/30/2019
BRAZOS COUNTY, TEXAS
GRANT APPLICATION APPROVAL FORM
Requesting Department: Brazos County Sheriffs Office
Grant Title: Armed Jailer Program
Granting Agency: NRA Foundation
Amount Requested: $ 3,950.00
Grant Tenn (Beg/End): One time aquistion
Project Description: The Brazos
program in an effort to augment dep
Sheriffs Office is
to ensure
I an armed detention officer.
, and supervision of inmates outside
of the detention center. These fully trained, armed detention officers will transport inmates and supervise
inmate work crews, allowing deputies currently assigned in those positions, to move into enforcement
roles. This grant will fund ten side arms that will be issued to on -duty detention officers who meet the
specified qualifications, and who have been trained to fill these positions.
Will this grant fund salary & benefits? ❑ Yes ❑✓ No
Is there County Match requirement? ❑ Yes ❑✓ No
Are there financial reporting requirements? ❑✓ Yes ❑ No
Who will be reporting? Brazos County Auditor
*Please include all available backup documentation with the approval form. ' All grants are
contracts between Brazos County and the granting agency and should be approved by
Commissioners Court prior to the application submission.
Authorized Signature
':7ved byCo ssioner o on this day of W DVU*ff
Commissioners Court Approval
vol. �9•�°---
Brazos County Juvenile Justice Center -
Detention Services Agreement
November 1, 2019— October 31, 2020
CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM
DETENTION OF JUVENILE OFFENDERS
SPACE AVAILABLE
STATE OF TEXAS
COUNTY OF BRAZOS
BRAZOS COUNTY JUVENILE BOARD
BRAZOS COUNTY JUVENILE JUSTICE CENTER
Detention Services
November 1, 2019 - October 31, 2020
This contract and agreement for secure short-term detention of juvenile offenders is entered into by and between
Polk, San Jacinto, and Trinity Counties, acting by and through its duly authorized representative (hereinafter
"Juvenile Probation") and the Brazos County Juvenile Board, acting by and through its duly authorized
representative and County Judge, concerning detention residential services provided at the Brazos County
Juvenile Justice Center (hereinafter "the Facility") by the Brazos County Juvenile Services Department
(hereinafter "Service Provider") pursuant to license granted by the Texas Juvenile Justice Department and/or any
other appropriate State agency with licensure or regulatory authority over this facility.
PURPOSE
1.00 Whereas Polk, San Jacinto, and Trinity Counties, in order to carry out and conduct its juvenile program in
accordance with* the Juvenile Justice Code, Title III of the Texas Family Code has need of the use of detention
facilities to house and maintain children of juvenile age, who are referred to a detention facility for act(s) of
delinquency or act(s) indicating a need for supervision, during pre-trial and pre-dispositional status by the Court.
The placement facility to be utilized is owned and operated by Brazos County and Service Provider, and is
located at 1904 HWY 21 W., Bryan, Texas 77803.
TERM
2.00 The term of this Agreement is for 12 months commencing November 1, 2019 - October 31, 2020. It shall be
automatically renewed for one (1) year terms thereafter, commencing November 1st and ending October 31St of
each year, unless one party notifies the other -,i n writing, at least thirty (30) days prior to the expiration of said
term, of its intention to not renew this Agreement.
PROVISIONS'OF SERVICES
3.01 Service Provider will provide: room and board, supervision twenty-four hours per day, seven days a week;
routine medical examination and treatment within the Facility (but shall not provide or pay for emergency
examination, treatment, or hospitalization outside the Facility); an approved education program, recreation
facilities; and crisis intervention to each child placed within the Facility.
3.02 If emergency examination, EMS treatment, health care treatment and/or hospitalization outside the Facility
("Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility is authorized
to secure the Outside Treatment at the expense of Juvenile Probation and agrees to indemnify and hold harmless
Service Provider, its officers, directors, representatives, agents, shareholders and employees from any and all
liability for charges for Outside Treatment. The Administrator shall notify the appropriate Juvenile Probation
officials of Outside Treatment within twenty-four (24) hours of its occurrence.
Vol. Pg.51
Brazos County Juvenile Justice Center
Detention Services Agreement
November 1, 2019—October 31, 2020
3.03 Children from Juvenile Probation who are alleged to have engaged in delinquent conduct, or conduct indicating
a need for supervision, as reflected in a Child in Need of Supervision Order (CIMS) will be admitted to the facility
under the authority of any juvenile court having jurisdiction or its designated official. Children not released
within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing in the Polk, San
Jacinto, and Trinity Counties juvenile court(s) in accordance with the Texas Family Code, Title III (Section 54.01).
If the child is ordered detained, a certified copy of the detention order must be delivered to the detention Facility
prior to the child's re -admission.
3.04 Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and
determined by the facility administrator and staff of the Facility.
3.05 Acceptance of a child by the Facility will be determined by Brazos County Juvenile Facility Staff. Service Provider
reserves the right to refuse admission of any child deemed inappropriate. Service Provider has resolved to
operate the Facility in compliance with the juvenile Justice and Delinquency Prevention Act, and therefore,
Service Provider will not accept children whose detention would prevent the Facility from complying with the
juvenile Justice and Delinquency Prevention Act or those "juveniles who are charged with or has committed
offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of
valid court order, or such non -offenders as dependent or neglected children." Section 223(a) (12) (A), Juvenile
Justice Delinquency Prevention Act. No child who is intoxicated or in need of immediate medical attention will
be accepted under any circumstances without having been seen, treated and released by a medical professional
and given written medical clearance.
3.06 If a child is accepted by the Facility from Juvenile Probation and the child thereafter is determined to be, in the
sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the
program or combination of such conditions or whose mental or physical conduct would or might endanger the
other occupants of the Facility, then the Service Provider shall notify Juvenile Probation of this determination.
3.07 The child shall immediately be removed from the Facility but in no event longer than twenty four (24) hours after
notification. It will be the responsibility of Juvenile Probation, at its expense, to provide for the transportation
for the removal of the child. Any child not removed from the facility within 24 hours will be transported by
Service Provider to Juvenile Probation and Juvenile Probation will be charged the cost of staff, time and fuel for
the transportation. The daily rate of detention shall increase to $200.00 for any child not removed within the 24
hour period.
3.08 If a child is classified as being a High Risk Suicide and thus, per state standards, is required to be placed on one-
on-one supervision, the daily rate of detention shall increase to $200.00 a day until the child no longer requires
one-on-one supervision. This rate includes any partial day(s).
3.09 Any damage to county property or juvenile facility fixtures will be paid for by the juvenile Probation Department
and charges will be filed against the juvenile with the Brazos County Sheriff's Department.
3.10 Service Provider agrees that the facility will accept any child who qualifies, without regard to such child's
religion, race, creed, sex or national origin.
3.11 It is further understood and agreed by the parties that children placed in pre -adjudication care in the Facility
shall be removed from the Facility by the appropriate authorities from juvenile Probation, or its agents, servants
or employees at the conclusion of the ten (10) day working period authorized by the court order issued at the
conclusion of the initial detention hearing by the Judge of the appropriate juvenile court unless a new order has
been issued authorizing the continued detention, and a copy of the new order has been delivered to the Facility,
or unless a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver is
received by the Facility. A copy of the order issued pursuant to the waiver shall be furnished to the Facility. The
same understanding and agreement between the parties exists with the exception that court orders may authorize
detention for up to fifteen (15) working days after the initial hearing and detention period.
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Brazos County Juvenile Justice Center
Detention Services Agreement
November 1, 2019— October 31, 2020
3.12 It is further understood and agreed by the parties that, children may be released to the Probation Officer or other
appropriate authority of Juvenile Probation pursuant to: (a) item 3.05 (b) an Order of Release signed by the
Judge(s) of the Juvenile Court of Polk, San Jacinto, and Trinity Counties.
3.13 Service Provider shall be in compliance with all standards and requirements of the Texas Juvenile Justice
Department and all applicable State and Federal law.
3.14 Service Provider shall provide twenty (24) hour supervision for each child, including the supervision by
detention staff during sleeping hours in a Secure Facility.
3.15 Each child placed in the Facility shall be provided the opportunity to complete the Massachusetts Youth
Screening Instrument (MAYSI-2) as required by the Texas Juvenile Justice Department. Facility personnel
administering the MAYSI-2 shall be properly trained, sign the warning page, and document time and date
administered. The MAYSI-2 shall then be promptly provided to Juvenile Probation of the detaining county.
3.16 Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to
comply with requirements of Special Education students and their needs.
3.17 It is further understood and agreed by the parties that nothing in this contract shall be construed to permit
Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service
Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work,
duties functions, or pertaining to the maintenance and operation of the Facility. However, it is also understood
that the Juvenile Court of Polk, San Jacinto, and Trinity Counties shall control the conditions and terms of
detention supervision as to a particular child pursuant to the Texas Family Code, Section 51.12.
COMPENSATION
4.00 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider the
sum of $100.00 per day; the cost includes any duration during a 24 hour period for each child. The daily rate shall
be paid to Service Provider for each day a child is in detention. The cost is based on the projected actual cost of
care for children in the facility.
4.01 Every child shall receive basic detention services. Additional services that require or request special
accommodations, medications, including, but not limited to: psychological assessments, mental health care,
medical treatment, Chapter 55 evaluations (fitness to proceed), special accommodation services, interpreters,
special dietary needs, will be paid for by the Department.
4.02 Psychological services may be provided to the child on an as needed basis at the request of the Juvenile Probation
Department and shall be paid for by the Department. If any Brazos County staff is required to testify in any
proceedings outside of Brazos County, the Department will reimburse Brazos County for any and all travel,
lodging, meals, or other expenses related to testifying in court. Additionally, the Department shall pay Brazos
County $100/day for each day the staff is unable to report to work in Brazos County. The agreement to testify is
at the sole discretion of Brazos County and upon Brazos County's ability to maintain adequate staffing.
4.03 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said
invoice shall be submitted within ten (10) working days following the end of the invoiced month and shall
include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to
specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice
received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial
compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile
Probation in a timely manner.
4.04 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from
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Brazos County Juvenile Justice Center
Detention Services Agreement
November 1, 2019— October 31, 2020
Juvenile Probation under this contract. Service Provider shall account separately for state funds received and
expended utilizing the following Generally Accepted Accounting Practices (GAAP):
4.041 If Service Provider has an outside audit completed on a yearly basis which specifies
receipt and expenditure of State funds. Service Provider shall forward a copy of the
annual outside audit to Juvenile Probation by March 1 following the end of the fiscal
year.
4.042. If Service Provider does not obtain an annual outside audit, then Service Provider shall
provide a separate accounting of funds received from Juvenile Probation in whole or in
part paid from state funds. The accounting shall clearly list the state funds received
from Juvenile Probation and account for expenditures of said funds including
documentation of appropriate expenditures as well as the year's tax forms and
documentation. The accounting shall be provided to Juvenile Probation thirty (30) days
prior to the renewal date of the contract.
4.05 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or
state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not
available or are not appropriated -by the Texas Legislature.
4.06 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Fiscal
Officer. Service Provider will not contact other department employees regarding any claims of payment.
4.07 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code
Section 231.006.
4.08 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate
in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the
dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation
before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to
mediate the dispute, and the parties shall pay the costs of mediation services equally.
ADDITIONAL TERMS & AGREEMENTS
5.01 Prior to transporting a child to the Facility for placement in detention, Juvenile Probation shall call the Facility to
ensure the child will be considered for acceptance. Placement of children by authorized officers of Juvenile
Probation may be denied as determined by the Facility.
5.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper
order/authorization from the Juvenile Court of Polk, San Jacinto, and Trinity Counties.
EXAMINATION OF PROGRAM & RECORDS
6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services
provided under the terms of this agreement and/or to review its record periodically. This examination and
valuation of the program may include site visitation, observation of programs in operation, interview and the
administration of questionnaires to the staff of Service Provider and the children when deemed necessary.
6.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as
requested on forms provided by Juvenile Probation.
6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make
available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or
other evidence pertaining to the costs and expenses of this Agreement.
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Brazos County Juvenile Justice Center
Detention Services Agreement
November I, 2019— October 31, 2020
6.04 Service Provider will keep a record of services provided to Juvenile Probation under this Agreement, and upon
reasonable notice will provide information, records, papers, reports, and other documents regarding services
furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced
above) for seven (7) years after the termination of this Agreement.
6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of
the State Auditors Office, or any successor agency, to conduct an audit or investigation in connection with those
funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the
conduct of the audit or investigation, including providing all records requested. Service Provider will ensure that
this clause concerning the authority to audit funds received indirectly by subcontractors through the Service
Provider and the requirement to cooperate is included in any subcontract it awards.
CONFIDENTIALITY OF RECORDS
7.00 Service Provider shall maintain strict confidentiality of all information and records relating to children involved
in Juvenile Probation, and shall not disclose the information except as required to perform the services to be
provided pursuant to this Agreement, or as may be required by law.
DUTY TO REPORT
8.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas
Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns,
volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other
serious incident involving a child in a juvenile justice facility or juvenile justice program in the following manner:
8.011 For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four
(24) hours from the time the allegation is made, to the following:
Local law enforcement agency; and
Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-
512-424-6716 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786-
7263, followed by submitting the report within 24 hours of said call). In addition, for serious
incidents, a treatment discharge form or other medical documentation that contains evidence of
medical treatment pertinent to the reported incident shall be submitted to the Texas Juvenile Justice
Department within 24 hours of receipt; and
With respect to juveniles placed by Juvenile Probation, the TJJD Incident Report Form shall also be
sent to Juvenile Probation within 24 hours at facsimile number (936) 327-9084 and Service Provider
shall contact Juvenile Probation by telephone at (936) 327-6850 within 24 hours.
8.012 For allegations and incidents of sexual abuse or serious physical abuse:
Local law enforcement agency immediately, but no later than one (1) hour from the time a person
gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report
shall be made by phone to law enforcement;
Texas Juvenile Justice Department shall be notified immediately, but no later than four (4) hours
from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual
abuse. The initial report shall be made by phone by calling toll-free 1-877-786-7263. Within 24 hours
of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile
number 1-512424-6716 or by email at abuseneglect@gjd.texas.gov and
Brazos County Juvenile Justice Center
Detention Services Agreement
November 1, 2019— October 31, 2020
With respect to children placed by Juvenile Probation, the TJJD Incident Report Form shall also be
sent to Juvenile Probation within 24 hours at facsimile number (936) 327-9084.
8.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written
statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the
occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is
not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall
be immediately reported to law enforcement or to other appropriate governmental unit as required in Texas
Family Code Chapter 261.
8.03 As used within this Agreement:
8.031 An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from
an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged
abuse, neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice
facility or juvenile justice program.
8.032 A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -youth
physical assault or youth sexual conduct.
8.033 Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact
or sexual abuse by non -contact.
8.034 Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct
that formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition
requires medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency
medical technician, paramedic or dental.
8.035 A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or
detached, operated wholly or partly by or under the authority of the governing board, juvenile board or
by a private vendor under a contract with the governing board, juvenile board or governmental unit that
serves juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post-
adjudication secure correctional facility required to be certified in accordance with the Texas Family
Code; and a public or private non -secure juvenile post -adjudication residential treatment facility housing
juveniles under juvenile court jurisdiction.
8.036 A juvenile justice program is a program or department operated wholly or partly by the governing board,
juvenile board or by a private vendor under contract with the governing board or juvenile board that
serves juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a
juvenile justice alternative education program and a non-residential program that serves juvenile
offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile
probation department.
CRIMINAL HISTORY SEARCHES
9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns,
volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have
direct unsupervised access to children in the facility or program.
9.02 Criminal history searches shall include the following:
Vol. pg, S�Q
Brazos County Juvenile Justice Center
Detention Services Agreement
November 1, 2019— October 31, 2020
9.021 Texas criminal history fingerprint -based criminal history background search through the Texas
Department of Public Safety.
9.022 Local law enforcement sex offender registration records check through the Public Sex Offender
Registry on the Texas Department of Public Safety website.
9.023 Federal Bureau of Investigation fingerprint -based criminal history background search at the
National Crime Information Center; internet-based searches shall not be used to conduct this background
search.
9.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent
criminal activity shall be maintained for monitoring purposes for whichever of the following .occurs later:
duration of the individuals employment or period of service; minimum of three (3) years; or until any pending
litigation, claim, audit or review and all questions arising therefrom have been resolved.
9.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the
following:
9.041 A felony conviction against the laws of this state, another state, or the United States within the past
ten (10) years;
9.042 A deferred adjudication for a felony against the laws of this state, another state, or the United States
within the past ten (10) years;
9.043 A current felony deferred adjudication, probation or parole;
9.044 A jailable misdemeanor conviction against the laws of this state, another state, or the United States
within the past five (5) years;
9.045 A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the
United States within the past five (5) years;
9.046 A current jailable misdemeanor deferred adjudication, probation or parole; or
9.047 The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal
Procedure.
9.05 In addition to the criteria and time frames set forth..in the above definition of disqualifying criminal history, an
individual must not have direct unsupervised access to children in a facility or program until at least one year has
elapsed since the completion of any period of incarceration, community supervision, or parole.
9.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall
be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice
program
9.07 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history
from being placed in a position that involves direct unsupervised contact with children.
DISCLOSURE OF INFORMATION
10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following
information to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this
Agreement to promptly ascertain and disclose in sufficient detail this same information to Juvenile Probation:
7
Brazos County Juvenile Justice Center
Detention Services Agreement
November 1, 2014— October 31, 2020
10.011 Any and all corrective action required by any of Service Provider's licensing authorities;
Any and all litigation filed against Service Provider, or against its employees, interns, volunteers, subcontractors,
agents and/or consultants that have direct contact with children;
10.012 Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider
that has direct contact with children;
10.013 Any finding of "Reason to Believe' by a state regulatory agency in a child abuse, neglect and exploitation
investigation where an employee, intem, volunteer, subcontractor, agent and/or consultant of the Service
Provider that has direct contact with children was the alleged or designated perpetrator;
10:014 The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that are registered sex offenders; and
10.015 The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that have a criminal history. For the purpose of this
Agreement, the term "criminal history' shall include: (1) current felony or misdemeanor probation or parole; (2)
a felony conviction or deferred adjudication within the past ten years; or (3) a-jailable misdemeanor conviction or
deferred adjudication within the past five years.
10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to
Juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee,
intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual
in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile
justice program.
EQUAL OPPORTUNITY
11.00 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not
unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis
of race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and
local laws and regulations.
ASSIGNMENT & SUBCONTRACT
12.00 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this
Agreement without the written consent of Juvenile Probation.
OFFICIALS NOT TO BENEFIT
13.00 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public
officials of the governing body of the locality or localities in which the project is situated or being carried who
exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement
which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or
indirect, in this Agreement or the proceeds thereof.
DEFAULT
14.00 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this
Agreement, as it deems appropriate, in any one of following circumstances:
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Brazos County Juvenile Justice Center
Detention Services Agreement
November 1, 2019— October 31, 2020
14.001 If Service Provider fails to perform the work called for by this Agreement within the time specified
herein or any extension thereof; or
14.012 If Service Provider fails to perform any of the other material provisions of this Agreement,
including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as
to endanger the performance of this Agreement in accordance with its terms and in either of these two
circumstances after receiving notice of default, Service Provider does not cure such failure within a
period of ten (10) days.
TERMINATION
15.01 This Agreement maybe terminated for any reason:
15.011 By either party upon ten (10) days written notice to the other party of the intention to terminate;
or
15.012 Upon expenditure of available funds.
15.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the
safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately
suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the
Service Provider.
WAIVER OF SUBROGATION
16.00 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its
employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives
any rights it may have to indemnification from Juvenile Probation.
REPRESENTATIONS & WARRANTIES
17.01 Service Provider hereby represents and warrants the following:
170.011 That it has all necessary right, title, license and authority to enter into this Agreement;
17.012 That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff
certifications to provide the type (s) of services being contracted for; that it is in compliance with all
statutory and regulatory requirements for the operations of its business and that there are no taxes due and
owing to the State of Texas, the County of Brazos or any political subdivision thereof;
17.013 Brazos County will maintain in force policies of general liability insurance against loss to any person
($100,000.00) or property occasioned by acts ($100,000.00) or omissions of Service Provider providing limits of
$300,000.00 per occurrence for bodily injury and $100,000.00 per occurrence of property damage. Certificate of
Liability Insurance shall be furnished to Juvenile Probation Furthermore Juvenile Probation shall be notified
immediately upon any changes in the status of the insurance policy and shall promptly furnish updated
certificates of insurance to Juvenile Probation.
17.0.14 That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly
trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a
child under the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code
Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect,
exploitation, death or serious incidents; and that, if it has employees, interns, volunteers, subcontractors, agents
and/or consultants that have contact with children in a juvenile justice facility or juvenile justice program, then it
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Brazos County Juvenile Justice Center
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November 1, 2019— October 31, 2020
shall prominently post in all public and staff areas of any and all of its offices/facilities, both the English and
Spanish language versions of the following official notice forms that are available on the Texas Juvenile Probation
Commission website: Notice to Public Regarding Abuse, Neglect and Exploitation and Notice to Employees Regarding
Abuse, Neglect and Exploitation.
ARTICLE XVIII
TEXAS LAW TO APPLY
18.00 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all
obligations of the parties created hereunder are performable in Brazos County, Texas.
ARTICLE XIX
VENUE
19.00 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas.
LEGAL CONSTRUCTION
20.00 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid,
illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any
other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable
provision had never been contained therein
PRIOR AGREEMENTS SUPERSEDED
21.00 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior
understandings or written or oral Agreement between the parties respecting the within subject matter.
This Contract and Agreement is executed with the declared intention of the parties that this Contract and
Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or
an act indicating a need for supervision, and payment for such care will be made by Juvenile Probation for the
children placed in the Facility by the Judge of Polk, San Jacinto, and Trinity Counties having juvenile
jurisdiction.
PRISON RAPE ELIMINATION ACT
_
-22.00 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and
standards applicable to the provision of services described herein and the performance of all obligations
undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which
establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons,
including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse and
sexual harassment in facilities housing adult and juvenile Offenders. 1PREA §115.312(a)]
Under PREA, Service Provider is complying with PREA standards [PREA §115.312(b)] and shall make available
to the CJPO all incident -based aggregated data reports of sexual abuse at its facility within 24 -hours of the
allegation, and all such data may be requested by the Department of Justice from the previous calendar year no
later than June 301h [PREA §115.387(e) and (f)]
10
Vol. pg. �.QO
Polk, San Jacinto, and Trinity Counties
Probation Department
Ernest Jackson
Chief Juvenile Probation Officer
Polk, San Jacinto, and Trinity Counties
Tom Brown, Judge
Authorized Official
Brazos County Juvenile Justice Center
Detention Services Agreement
November 1, 2019— October 31, 2020
Brazos County Juvenile Justice Center
Linda Ricketson
Executive Director
1� E:
Duane Peters
Chairman, Brazos County Juvenile Board
BRAZOS COUNTY COMMISSIONERS COURT
ON V) 0 V M W , 20 FULLY EXECUTED IN DUPLICATE, EACH OF
W HALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL.
By:
Duane Peters, County Judge
200 S. Texas Ave., Ste. 332
Bryan, TX 77803
Phone: 979-361-4102
Fax: 979-361-4503
11
VSO. pg. 0
INTERLOCAL COOPERATION CONTRACT
I. CONTRACTING PARTIES and AUTHORITY
The Department of Public Safety (DPS) and Brazos County (County) enter into this Interlocal
Cooperation Contract (Contract) under the authority of Texas Government Code Chapter 791 (the
Interlocal Cooperation Act).
County certifies that it has the authority to contract for the services agreed upon as granted in Texas
Local Government Code Chapter 262 (County Purchasing Act), and Texas Code of Criminal Procedure
art. 2.17.
DPS certifies that it has authority to perform the services contracted for by authority granted in Texas
Government Code § 411.009.
II. BACKGROUND and PURPOSE
County has a need for assistance in testing of seized drug and alcohol analysis of evidence and requests
that DPS provide seized drug and blood alcohol analysis of evidence submitted by County law
enforcement.
DPS has the ability to assist in this regard and agrees to provide this seized drug and blood alcohol
analysis of evidence submitted by County law enforcement.
III. STATEMENT OF SERVICES TO BE PERFORMED
DPS will perform the following services.
A. The DPS Crime Laboratory Service will analyze seized drugs and blood alcohol evidence
submitted by law enforcement agencies within County.
B. At its discretion, DPS will assign the services of two full time equivalent (FTEs) to perform
analysis under this Contract. The FTEs will be DPS employees.
C. DPS will attempt to provide a thirty -calendar -day or less turn -around time, from the date
of submission to the DPS Laboratory, for seized drug and blood alcohol cases.
D. The assigned DPS FTEs will work on County cases awaiting seized drug or blood alcohol
analysis before examining evidence from other agencies, as long as this Contract is in
place.
E. At its discretion, DPS will assign the FTEs other work if there are no services required
under this Contract within the parameters of DPS Crime Laboratory policies and
procedures. Case submissions by County will not exceed 80 cases per month (seized drug)
and 240 cases per month (blood alcohol) under this Agreement.
Page 1 of 4
Vol.
County understands or will perform the following.
A. County understands that DPS is solely responsible for the employment and
management of the DPS personnel. County understands that it will have no input into
DPS's decisions with regard to management or work of DPS personnel.
B. County will ensure that a valid subpoena is issued to any DPS Laboratory analyst needed
for court testimony with at least two weeks' prior notice when available.
C. County will not be responsible for paying any fees or costs associated with testimony
given in any judicial proceeding in connection with services provided by DPS pursuant to
the provisions of this Contract.
D. Cases submitted to DPS from County under this Contract will not be outsourced to a lab
outside of the DPS Laboratory System for analysis.
IV. CONTRACT AMOUNT and BASIS FOR CALCULATING COSTS
The first renewal amount will not exceed $183,444.40. Each optional one-year renewal period year will
be approximately $183,444.40. The total amount of this Contract will not exceed $733,777.60 including
the three optional renewals. This amount is intended to cover the actual cost of having two DPS
Forensic Scientists available to County during its business hours and it includes salary, equipment, and
operational costs (see exhibit A).
V. PAYMENT FOR SERVICES
DPS will submit monthly invoices to County. DPS will also submit an invoice upon the effective date of
this Contract for the payment of operating and equipment costs for each year that this Contract is in
effect. County will remit payment to DPS no later than 30 calendar days after County's receipt of the
invoice.
VI. TERM OF CONTRACT and AMENDMENTS
This Contract is effective on its Date of Execution. The Contract will terminate two years after the Date
of Execution, or upon written request of either party with 30 calendar days' written notice, whichever
occurs earlier. Additionally, this Contract has three optional one-year renewal periods available. This
Contract may only be amended or extended by mutual written agreement of the parties.
VII. NOTICE
The respective party will provide any required notice as noted in this section. Either party may change
its information in this section by giving the other party written notice and the date upon which the
change will become effective.
Page 2 of 4
3
Vol.. . _.Pg. �Q
If to DPS: Brady Mills, Assistant Chief, Crime Laboratory Service, 5800 Guadalupe, Austin TX 78752,
Email: brady.mills@dps.texas.gov. Phone 512-424-7151.
If to County: Bruce Erratt, Brazos County Attorney, 300 E. 261h Street, Suite 1300, Bryan, TX, Email:
berratt brazoscountvty.gov. Phone 979-36.1-4472.
hill. CERTIFICATIONS
The Parties certify that (1) the Contract is authorized by the governing body of each party; (2) the
purpose, terms, rights, and duties of the Parties are stated within the Contract; and (3) each party will
make payments for the performance of governmental functions or services from current revenues
available to the paying party.
The undersigned signatories have full authority to enter into this Contract on behalf of the respective
Parties.
Brazos County Department of Public Safety
Duane Peters Steven C.. McCraw
County Judge Director
Inl/ j-) I OfDate Date
Page 3 of 4
EXHIBIT A
Year 1 Years 2-4
FS II FS II
SALARY AND BENEFITS
Forensic Scientist II
salary
$4,948.97
$4,948.97
Number of
FTEs
2
2
Base Salaries
$118,775.28
$118,775.28
Benefits @ 29% of salary
$34,444.83
$34,444.83
TOTAL SALARY AND
BENEFITS
$153,220.11
$153,220.11
Annual training costs
$1,000.00
$1,000.00
Operating and equipment
expense
$26,528.06
$26,528.06
Administrative costs
(1.5%)
$2,696.22
$2,696.22
Annual Total
$183,444.40
$183,444.40
Contract
Total $733,777.60
Note: all optional renewal years are billed at the "Year 2" rate.
Page 4 of 4
Vol. Pg.
DocuSign Envelope ID: E4A42F79-714D•4849.817F42428887AEA4
I Ig
COP"?
Neighbors by Ring
Access Agreement
This agreement provides Brazos County Sheriffs Office ("Agency') access to the Neighbors Portal for
the purpose of engaging Brazos County's Neighbors app users subject to the following terms and
conditions.-
Ring
onditions:
Ring
• Will make the Neighbors app available to community residents free of charge.
• Will make the Neighbors Portal available to Agency free of charge.
Agency
• WIll maintain appropriate user access control to Neighbors Portal for Agency personnel, including
ensuring credentials are not shared beyond the Agency's law enforcement personnel and ensuring that
terminated personnel will not have access to the Neighbors Portal.
• Will use Neighbors Portal only for legitimate law enforcement purposes.
Public Announcement
Neither party may use the other party's name, logo, or likeness in any advertising or press release without
prior written approval of the other party. Notwithstanding the foregoing, Ring shall be permitted to
provide in -app announcements to Ring Neighbors announcing Agency's participation in the Neighbors
app.
Cost and Compensation
There is no cost associated with this agreement nor any endorsement or promotional requirements.. At no.
point shall either party receive compensation from each other as a result of this program.
Ring Standard Terms
Ring's Terms of Service, Privacy Notice, and the Ring Neighbors' Community Guidelines as posted on
Ring.com, shall apply to all uses of the Neighbors App and, as applicable, the Neighbors Portal,
Notification
You will promptly notify Ring if you become aware that you or your Agency's personnel have violated
any of the foregoing terms.
RING -
Signature: noeuftned by.,
�( i �jlVhuna Brazos County
Name: August czimens '" Signature:
Title: Director of Operations
Name: _L.%,n
Date:
11/15/2019 Title:
Date: l l
Vol. Pg. �P
TX
AGREEMENT RELATED TO THE USE OF ROLLKALL PLATFORM
This agreement (this "Agreement') is made and entered into this .5-- day of WNWkV 201 `I(the "Effective
Date"), by and between RollKall Technologies, LLC ("RollKalP') and p� ("Department').
13
RECITALS
A. In connection with Department's off-duty officer program (the "Program"), Department has contracted
to use the "RollKaR Platform" as that term is defined in the Terms of Service that may be found at
https://support.rolikall.com/hc%n-us/articles/360015130652-RoIlKall-Terms-of-Service (which such Terms of Service,
as may be revised by RollKall from time to time, are incorporated herein by reference) (the "Terms of Service").
B. The RollKall Platform enables the connection between Clients (defined below), Law Enforcement Staff
or designees, and Authorized Officers (defined below) (collectively, "Authorized Users").
C. Department and RollKall desire to enter into this Agreement to reflect their mutual understanding with
respect to certain matters related to Department's use of the RollKall Platform under the Terms of Service.
NOW, THEREFORE, ROI1Kall and Department agree as follows:
1. In connection with Department's use of and access to the RollKall Platform, Department acknowledges
that Department will be required to provide to RollKall sensitive information related to the identity, residence,
compensation and other personally identifiable information of off-duty officers that are authorized by Department to
provide services in connection with the Program (any such information, the "Information" and any such officers, the
"Authorized Officers"). Department further acknowledges that the Information may be accessible by its Authorized
Users. Department and RollKall agree: (i) to use the Information only in connection with the Program, (ii) not to disclose
the Information to any other person or entity and (iii) to use commercially reasonable efforts to maintain the confidentiality
of the Information. Department shall be responsible for maintaining the current status of Authorized Officers on the
RollKall Platform and shall restrict access to.the RollKall Platform solely to its active Authorized Users.
2. Department acknowledges and agrees that fees payable by the recipient ("Client') of services from the
Department's off-duty officers ("Jabs") include (i) 10% of aggregate fees charged by Department and off-duty officers
to Client, (ii) all applicable sales, use, and excise taxes, and any other similar taxes, duties, and charges of any kind
imposed by any federal, state, or local governmental or regulatory authority on any amounts payable hereunder, and
(iii) any other fees set forth in the Terms of Services.
3. Department acknowledges that it is aware that RollKall does not charge for use of the RollKall Platform
solely for scheduling purposes. Department acknowledges and agrees that RollKalI may unilaterally modify the Terms
of Service.
4. Department acknowledges and agrees that the Authorized Users may act as Department's agent in
connection with Department's relationships with (a) RoIlKali and (b) any other Authorized Users.
5. Department acknowledges and agrees that: (i) the RollKall Platform only enables connections between
Authorized Users for the fulfillment of Jobs, (ii) RollKall is not responsible for the performance of Authorized Users, nor
does it..have control over the quality, timing, legality, failure to provide, or any other aspect whatsoever of Jobs,
Authorized Officers, Clients, nor of the integrity, responsibility, qualifications or any of the actions or omissions
whatsoever of any Authorized Users, (iii) RollKall makes no representations about the suitability, reliability, timeliness,
or accuracy of the Jobs requested and services provided by Authorized Users identified through the RollKall Platform
whether in public, private, or offline interactions, and (iv) Ro11Kall will not be responsible for the action of any Authorized
Users with respect to the Information posted on the RollKall Platform. In the event that Department suspects or otherwise
becomes aware that any unauthorized party may be using the RollKall Platform or the Information in a manner not
authorized hereunder, Department shall immediately notify RollKall thereof. For the avoidance of doubt, RollKall will
not be responsible for any Authorized User's use of the RollKall Platform in a manner not authorized hereunder or the
actions of Authorized Users with respect to any of the Information posted in the Ro11Kall Platform.
6. This Agreement may be amended only by a written document signed by each of RollKall and
Department. This Agreement or a party's rights and obligations under this Agreement may not be assigned by any party
to this Agreement without each other party's written consent to such assignment. This Agreement shall be governed by
and construed in accordance with the laws of the State of Texas and is performable in Dallas County, Texas.
[Remainder of Page Intentionally Blank]
Vol. pg. ( -Q7--
IN WITNESS WHEREOF, the parties have executed this Agreement as of the Effective Date.
ROLLKALL:
ROLLKALL TECHNOLOGI LLC
By:
Print Name: Benjamin Poch
Title: CEO
DEPARTMENT:
� W.
._ .� iilUV►1
Print i
?MLS
Signature Page to Agreement
Vol. Pg. �Lo
TERAS A&M ENGINEERING
)EFir
E1CI'ENSION SERVICE
Contract Number: 45-100542
INTERLOCAL AGREEMENT
BY AND BETWEEN
BRAZOS COUNTY SHERIFF'S OFFICE
AND
THE TEXAS A&M ENGINEERING EXTENSION SERVICE
This Agreement ("Agreement") Is between the Texas A&M Engineering Extension Service ("TEEX"), 200 Technology Way,
College Station, TX 77845 and Brazos County Sheriffs Office ("Customer"), (collectively "the Parties") pursuant to the
provisions of the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code. The Parties agree as follows:
SECTION 1. PURPOSE OF AGREEMENT
This agreement allows for Brazos County to provide Purchase Orders. to TEEX to provide training for
Face to Face and Online courses provided by TEEX.
SECTION II. RIGHTS AND OBLIGATIONS OF TEEX
TEEX will provide Face to Face and online training to customer for FY20.
SECTION III. RIGHTS AND OBLIGATIONS OF CUSTOMER
Customer will provide TEEX with a purchase order with registration for training both face to face and online courses.
SECTION IV. TERM OF AGREEMENT
This Agreement is for one year in length, beginning October 16, 2019 and ending August 31, 2020. At the end of this term, this
Agreement may be renewed annually upon written consent by the Parties. Either party may cancel this Agreement by giving
30 days' notice thereof to the.other Party.
If _this Agreern nt.is not executed by all parties within 60 days of date of the first signature below, then this Agreement will be
rill!( and;void and of ria further.effect...
SECTION V. PAYMENT FOR SERVICES
Payments under this agreement will be made by Purchase Order. Purchase Orders must reference TE1Ws contract #45-
100542 on the Purchase Order All payments by the Parties made pursuant to this Agreement will be. made from current
revenues.
SECTION VI. NOTICES
Any notices required or permitted under this Agreement will be deemed given (a) three business days after it Is sent by certified
or registered mail, return receipt requested, (b) the next business day after it is sent by overnight carrier, (c) on the date sent
by facsimile or email transmission with confirmation of transmission and receipt, if sent during the recipients normal business
hours and if not, on the next business day, or (d) on the date of delivery if delivered personally, an in each case, addressed to
the intended recipient at the address below or such other address as the intended recipient may specify in writing:
TEEX CS -42 Page I of 6}
g OGC approved 12017 `r2 .�
Vol. Pg. �� ��
TIMS A&M ENGINEERING
17AFir
EVENS10N SERVICE
If to TEEX: Texas A&M Engineering Extension Service
R. Charles Todd, Associate Agency Director/CFO
200 Technology Way,
College Station, Texas 77845
If to Customer: Brazos County Sheriffs Office
1700 HWY 21 West
Bryan, TX 77803
. SECTION VII. AUTHORITY
TEEX represents and warrants the following:
Contract Number: 45-100542
A. The signer of this Agreement possesses the legal authority to execute this Agreement on behalf TEEX and to bind
TEEX to the terms of this Agreement; and
B. TEEX possesses full legal authority to enter into this Agreement and to perform its obligations under this
Agreement.
Customer represents and warrants the following:
A. The signer of this Agreement possesses the legal authority to execute this Agreement on behalf of Customer and
to bind Customer to the terms of this Agreement; and
B. Customer possesses full legal authority to enter into this Agreement and to perform its obligations under this
Agreement.
SECTION Vill. NO WAIVER OF IMMUNITY
Neither Party waives any immunity or defense that would otherwise be available to it against claims arising in the exercise of
governmental powers and functions.
SECTION IX. GENERAL PROVISIONS
A. This Agreement does not create a partnership or joint venture between the Parties. Neither Party may bind the other or
otherwise act in any way as the representative of the other, unless specifically authorized, in advance and in writing, to do
so, and then only for the limited purpose stated in such authorization. Employees of one Party'are not employees of the
other, and neither Party's personnel are entitled or eligible, by reason of this contractual relationship, to participate in any
benefits or privileges given or extended by the other Party to its employees.
B. Customer may not use the name or any adaptation of the name of TEEX or any of its personnel In any way except in factual
statements that, in context, are not misleading or imply an endorsement by TEEX or its employees.
C. This Agreement contains the entire understanding of the Parties as to its subject matter, and supersedes all other written
and oral agreements between the Parties as to that subject matter. The Parties may execute other contracts, but those
will not alter this Agreement unless expressly stated in writing. Each Party hereby objects to any different or additional
terms on any purchase order, invoice, acknowledgement, or other form.
D. This Agreement is assignable only with the written consent of both Parties.
TEEX CS -42 Page 2 of 4 OGC approved 1/2017 s''"°-
I�
Vol. Pg.
TPMA&M ENGINEERING
)FAFIr
EXTENSION SERVICE
Contract Number 45-100542
E. The failure of either Party at any time to require performance by the other Party of any provision of this Agreement will in
no way affect the right to require such performance at any time thereafter nor will the waiver by either Parry of a breach
of any provision be taken or held to be a waiver of any succeeding breach of such provision or as a waiver of the provision
itself.
F. Each provision of this Agreement Is severable. If any provision is rendered Invalid or unenforceable by statute or regulations
or declared null and void by any court of competent jurisdiction, the remaining provisions will remain in full force and
effect if the essential terms of this Agreement remain valid, legal, and enforceable.
G. USE OF PURCHASE ORDERS: To the degree that either or both of the parties hereto find it convenient to employ their
standard forms of purchase order or acknowledgment of order in administering the terms of this Agreement, it or they
may do so but none of the terms and conditions printed or otherwise appearing on such form shall be applicable except
to the extent that it specifies information required to be furnished by either party hereunder. The terms proposed by any
such form are specifically objected to and shall not be used as a basis for any contract.
If either Party fails to fulfill its obligations under this Agreement, when such failure is due to an act of God, or
other circumstance beyond Its reasonable control, including but not limited to fire, flood, civil commotion,•.riot,
war, revolution, acts of foreign or domestic terrorism, or embargos, then the other Party shall excuse the failure
for the duration of the event and for such a time as is reasonable to enable the Parties to resume performance
under this Agreement, provided however, that in no event will such time extend for more than 30 days.
EXECUTED IN DUPLICATE COPIES, EACH OF WHICH HAVE THE FORCE AND EFFECT OF AN ORIGINAL, THIS THE 16
DAY OF October, 2019,
Brazos County Sheriffs Office: Texas A&M Engineerin Extension Service:
By: By:
Name: Name: R. Charles Todd
Title:
Title:
Date: _._ .. Date:
Associate Agency Director/CFO
TEEX CS -42 Page 3 of 4
Vol. Pg. iL
OGC approved If2017 e°e�
g? ANNUAL PEOPLEWARE AGREEMENT
THIS AGREEMENT is made and entered into as of November 1, 2019, by and between
Computer Information Concepts, Inc.
2843 31" Avenue
Greeley, Colorado 80631
a Colorado Corporation; fere a `e eferred to as "CIC" and
a 27" Street
Texas 77803
hereinafter referred
WITNESSETH:
WHEREAS, CIC has determined to provide Customer access to support, enhancements and
training for Customer's computer hardware, operating and application systems, communication networks
and/or other related areas of Customer's, automation environment, hereinafter referred to as "Annual
PEOPLEWARM and additional products and/or services Customer may request in the future, to maintain
or enhance Customer's automation environment, hereinafter referred to as 'Troducts / Services"; and
WHEREAS, Customer has elected to purchase CIC's Annual PEOPLEWARE as evidenced on
Exhibit A, attached hereto and by this reference made a part hereof, and in the future may purchase
additional Products / Services, as will then be evidenced on Exhibit B(s), "SAMPLE" attached hereto and
by this reference made a part hereof.
NOW THEREFORE, in consideration of the mutual covenants and promises'contained herein, the
parties agree that CIC will deliver Annual PEOPLEWARE to Customer, twenty-four (24) hours/day,
seven (7) days/week.
ANNUAL PEOPLEWARE
A. Hardware
Maintenance - CIC will assist in problem determination and cooperate with Customer and
Customer's maintenance personnel to maximize up time. Although CIC may recommend computer
hardware maintenance options, actual agreement execution and resultant costs, remain Customer's
responsibility.
Emergency Backup - CIC will provide personnel to assist Customer in locating backup
computer hardware; coordinate the temporary relocation of Customer's operating / application systems /
data and assist in Customer's emergency processing, at CIO's then current hourly rate.
Page 1 of 8
FL
Vol.' �9•
B. Software
Operating Systems — CIC trained personnel will promptly respond / resolve all
connectivity and communication questions, problems, etc. encountered in the use of your hardware,
operating systems, local area and wide area networks, including hubs, routers, VPN devices,
communication lines, etc. and will inform., recommend and assist you in ordering / pre -testing all futtue
operating system releases, enhancements and/or program temporary fixes from CIC's vendors necessary
to maintain your hardware at a level supportable by CIC.
Application Systems — CIC develops and maintains a working knowledge of not only the
Application Systems, but more importantly, how each of our many features are currently used in your
operation, permitting our PEOPLEWARE Team's active participation in recommending procedural
changes necessary to increase utilization of our new features and enhancements as they become available.
Following initial implementation, CIC will continue to inform, recommend and assist in ordering,
providing and pretesting all new Application System Releases, Enhancements and/or Program
Temporary Fixes from CIC's vendors, as necessary, to maintain your software at a level supportable by
CIC.
Future Releases / Enhancements / Program Temporary Fixes — CIC will inform,
recommend and assist Customer in ordering / pre -testing all future operating or application system
releases, enhancements and/or program temporary fixes from CIC and CIC's vendors necessary to
maintain Customer at a level supportable by CIC. Actual acquisition and/or on-site installation /
implementation costs for such future releases, enhancements and/or program temporary fixes remain
Customer's responsibility unless specifically included on Exhibit A.
C. ' PEOPLEWARE
"INSTANT Response" — Customers utilizing our "Internet Accessible" Annual
PEOPLEWARE System (APS) to log support calls by "Task Code" - Twenty -Four (24) Hours/Day —
Seven ('n Days/Week, may enter their specific questions and/or concerns in their own words, attach all
related screen / report images for fiuther clarification, select priority / maximum response times of
MUEDIATE, 2, 4 or 8 -working hours and receive automatic e-mail updates triggered by every support
call action.
1. APS provides retrieval / displays CIC's resolution documentation for a date range
within the same "Task Code" to our staff, providing immediate resolution for a high percentage of your
support calls along with excellent cross training to prevent related calls in the future.
2. Our APS "Quick Reference" also provides Customers instant access to our most
current Web Based Documentation for your specific "Task Code", saving you valuable time normally
spent looking for your current copy of CIO's manual or the applicable section, page and paragraph.
3. APS enables our Customers to confirm CIC's open support call status (Internet &
Telephone), reassignment, escalation and projected resolution date / time plus provide an opportunity for
our Customers to add additional information to their original open call(s) at any time.
4. When requested, APS displays a list of current "PeopleWires", which describe
CIC known problems/ issues communicated to our Customers. If a CIC program temporary fix (PTF) is
available, our FTP location and automatic downloading instructions will be provided. Otherwise, CIO's
recommended "temporary work around" with instructions can be viewed and printed, along with our
current estimated PTF availability.
Page 2 of 8
Vol. Pg. 3
5. Finally, using APS, Customers are provided the ability to access their Support
Issues, along with all associated Actions and Resolutions, that have been closed within the past year by
"Keyword", Date Range and/or Reference Number.
Toll Free Access — CIC will continue to provide Customer with toll free telephone access
plus CIO's assistance in entering Customer's questions / concerns and requested -m' aximum. response time
of 2,4 or 8 working hours into CIC's Annual PEOPLEWARE System.
Support — In summary, CIC will provide the computer.hardware, operating and application
systems, communication networks and/or other related support necessary to assure Customer's optimum
utilization of existing / future functionality regardless of Customer's employee turnover, reassignment
and/or future operating or application system releases, enhancements and/or program temporary fixes, by
telephone, "DESKTOP Response" and/or "ON -DEMAND Response unless, dependent upon severity,
expediency and other pertinent factors, CIC determines to travel to Customer's location.
Training - CIC will also provide the computer hardware, operating and application
systems, communication networks and/or other related training necessary to assure Customer's optimum
utilization of existing / future functionality regardless of Customer's employee turnover, reassignment
and/or future operating or application system releases, enhancements and/or program temporary fixes, at
CIO's then current telephone / "DESKTOP Response" / "ON -DEMAND Response" hourly rates or
regional workshop / on-site daily rates.
Problem Identification / Vendor Communication - Customer assumes responsibility for
identifying probable cause and providing additional information as required, to assist CIC and CIC's
vendors in resolving Customer's questions / concerns. CIC assumes exclusive responsibility for
communicating and coordinating with all vendors in resolving Customer's questions I concerns.
Products / Services - CIC will maintain the configuration, system I communication
schematics, file utilization and staff knowledge necessary to assure the continuing compatibility of any
Products / Services purchased from CIC with Customer's existing computer hardware, operating and
application systems, communication networks and/or other related areas of Customer's automation
environment.
Site Evaluation - CIC will periodically review and discuss Customer's satisfaction with the
Annual PEOPLEWARE and Products / Services provided by CIC and CIC's vendors, the effectiveness of
Customer's computer hardware, operating and application systems, communication networks and/or other
related areas of Customer's automation environment and recommend additional Annual PEOPLEWARE
and/or. Products / Services for Customer's consideration.
GENERAL
Delive - Although CIC may, assist Customer in purchasing and coordinating the timely delivery
and installation of Products / Services from CIC's vendors, CIC shall not be liable for any damages,
penalty for delay in delivery and/or failure to give notice of delay when such delay is due to acts of God,
delay in transportation, delay in delivery or any other causes beyond the reasonable control of CIC.
Access - Subject to statutory or Customer determined limitations, Customer agrees to permit CIC's
employees access to Customer's computer hardware, operating and application systems, communication
networks and/or other related areas of Customer's automation environment including access to
Customer's Internet connection.and a telephone, for purposes of performing CIC's obligations under this
Agreement.
Page 3 of 8
Customer further agrees to make its employees available to CIC at Customer's location to facilitate
effective implementation / utilization of Annual PEOPLEWARE and/or Products / Services and
understands that failure to do so can result in additional CIC effort / time, which may be billable to
Customer.
Non-Disclosure - CIC and Customer acknowledge confidential information considered proprietary
by one of the parties may be furnished by it to the other party from time to time in the performance of this
Agreement. CIC and Customer agree to not discuss, reveal or provide such confidential information
except to the extent disclosure is required by law or by an order of a court of competent jurisdiction.
The parties further agree the proprietary nature of CIC's Annual PEOPLEWARE procedures and
related documentation are of substantial importance and it shall be Customer's obligation to protect said
procedures and related documentation from unauthorized disclosure or use and to destroy all such
confidential information upon the expiration or termination of this Agreement.
Additional Expenses — All miscellaneous expenses incurred by CIC, i.e., travel, mileage, lodging
and meals are additional and will be invoiced at cost and paid monthly to CIC by Customer upon receipt
of invoice, unless otherwise stated herein.
Financial Liability — Each party shall be solely responsible for any liability resulting from that
party's negligence.
Ownership - Customer will defend and indemnify CTC against any claim or legal proceedings with
regard to Customer's proprietary rights to use all computer hardware, operating and application systems,
communication networks and/or other related areas of Customer's automation environment. CIC will
defend and indemnify Customer against any claim or legal proceedings with regard to CIC's proprietary
rights to provide the Annual PEOPLEWARE and Products / Services delivered in this Agreement subject
to CIO's and CIC's respective vendor software license agreements, which CIC shall provide and Customer
agrees to sign.
Warranty and Limitation of Remedy - CIC warrants the Products provided hereunder will perform
according to the respective vendor's and CIO's published specifications; that any and all such warranties
provided by the manufacturers or original vendors shall be passed on and inure to the benefit of the
Customer. CIC further warrants the Annual PEOPLEWARE and Products / Services provided under this
Agreement will not prevent the Customer's computer hardware, operating and application systems,
communication networks and/or other related areas of Customer's automation environment from operating
and providing the functionality previously available to Customer. The warranty stated herein shall
survive during the entire term of this Agreement.
The aforesaid warranty and CIC's obligation and liabilities thereunder are in lieu of, and Customer
hereby waives, all other guarantees and warranties and all obligations and liabilities thereunder, expressed
or implied arising by law or otherwise, including without limitation any implied warranty of fitness for a
particular purpose or of merchantability, and all obligations and liabilities with respect to loss of use,
indirect and consequential damages including but not limited to loss of profits or revenue, loss of use of
equipment, costs of substitute equipment, or other down-time costs.
Customer agrees CIC's maximum liability will be limited to the EMMI T A - ANNUAL
PEOPLEWARE TOTAL CIC received in the most recent year, minus any funds owed or disbursed for
support and enhancements.
Page 4 of 8
Vol. Pg. ..�
Non -Employment - Independent of any other obligation under this Agreement, CUSTOMER and
CIC agree to not intentionally, whether directly or indirectly, whether as an individual for its own
account, for or with any other person, firm, corporation, partnership, joint venture, association,
organization, or other entity whatsoever, interview or attempt to employ, contract with or otherwise obtain
the services of a current or former employee of the other party without such party's approval, for a period
of one (1) year after completion of this Agreement. The interviewing company agrees to inform the
employee that notification must be made to their current (or past) employer prior to any offer being
extended to the individual.. This provision is not intended to restrict the civil rights or liberties of any
private individual, but to curtail counter productive human resource depletion of one (1) party for the
advantages of the other party while both parties have rights and obligations under this Agreement.
Execution / Term - This Agreement is in full force and effect as of the date of execution, for one
(1) year from the.day and year first above -written and shall be considered renewed annually by CIC's
issuance of an invoice for this same EXHIBIT A --ANNUAL PEOPLEWARE, TOTAL or in subsequent
years, CIC's revised EXHIBIT A - ANNUAL PEOPLEWARE TOTAL- and invoice paid by Customer,
within thirty (30) days of each renewal date.
Notwithstanding the foregoing, Customer may terminate this Agreement for cause upon
ninety (90) days written notice to CIC and the EXHIBIT A - ANNUAL PEOPLEWARE TOTAL
received by CIC in the most recent year, minus any funds owed or disbursed for support and
enhancements, prorated through the date of such termination, returned to Customer, providing CIC is
given such ninety (90) days to resolve the issues at hand to Customer's satisfaction.
Either party may also terminate this Agreement in writing, at least ninety (90) days prior to each
renewal date. -
Governing Law - This Agreement constitutes the entire Agreement between the parties, and shall
be construed in accordance with the laws of the State of Texas.
Waiver — The waiver of one breach or default hereunder shall not constitute the waiver of any
subsequent breach or default.
Assignment — This Agreement shall be binding upon and shall inure solely to the benefit of
the parties hereto and their respective successors in interest and not for the benefit of any other person or
legal entity.
Although CIC may assign data translation, installation, training, support and enhancement
development to its vendors, distributors and/or subcontractors, CIC shall at all times be responsible for
their performance.
Entire Agreement - The -Agreement and the attachments hereto represent the entire agreement
between the parties and shall supersede all existing contracts and/or agreements previously executed -
between said parties, with respect to the subject matter hereof. All parties have negotiated this Agreement
at arms length, and no party shall be deemed as the drafter of the Agreement for purpose of interpreting
any potential ambiguities in the Agreement and each provision and Exhibit hereof, may be modified only
in writing duly executed by all parties. In the event Customer issues a purchase order or other instrument
for the Annual PEOPLEWARE and/or Products / Services herein specified, it is understood and agreed
that such purchase order or other instrument is for the Customer's internal use and purpose only and shall
in no way affect any of the terms and conditions of this Agreement.
Page 5 of 8
Vol. pg, 32-]
Status - CIC shall be considered an independent contractor, and this Agreement does not constitute
or imply that CIC is or will be an employee of Customer.
Insurance — During the term of this Agreement, CIC shall carry and maintain Workmen's
Compensation and Employer's Liability Insurance covering its employees in accordance with statutory
requirements applicable to the performance of its business.
Subject Headings - The subject headings of the paragraphs of this Agreement are included for
purposes of convenience only, and shall not affect the construction or interpretation of its provision. .
Severability - In the event that any one or more of the provisions contained in this Agreement shall
for any reason be held to be invalid, illegal or unenforceable in any respect, such provision shall be
changed and interpreted to accomplish the objectives of such provision to the greatest extent possible
under applicable law and the remaining provisions of this Agreement shall continue to remain in effect.
Notices - The notices to be given under this Agreement shall be made in writing and shall be
sufficient if delivered personally or mailed by First Class United States Mail, postage prepaid, to the other
parry at the address previously indicated.
The parties hereto have executed this Agreeme Ze ear ove written.
By 4 By
Computer Information Concepts, Inc. Brazos County, Texas
Vol. Pg. �_
EXHIBIT A
Annual PEOPLEWARE Agreement by and between Computer Information Concepts, Inc.
(CIC) and Brazos County, Texas, dated November 1, 2019
ANNUAL PEOPLEWARE
$ .00 Support— Operating Systems
$ .00 — Server Farm
"Without an On -Site Full Time Network Technician"
$ .00 � Personal Computer / Server, Department and/or County File Server(s)
"With an On -Site Full Time Network Technician"
$ 750.00 — Department / County with Maximum of Six (6) Hardware Devices
"Without an On -Site Full Time Network Technician"
$ 1,500.00 —Personal Computer / Server. or DepartmentTile Server
"Without an On -Site Full Time Network Technician!'
$ 2,500.00 — County File Server(s)
"Without an On -Site Full Time Network Technician"
CIC trained personnel will promptly respond by telephone, DESKTOP
Response and/or ON -DEMAND Response to all connectivity and
communication questions, problems, etc. encountered in the use of your
hardware, operating systems, local area and wide area networks during operation
of the following Application Systems and will inform, recommend and assist
you in ordering / pre -testing all future operating system releases, enhancements
and/or program temporary fixes from CIO's vendors necessary to maintain your
hardware at a level supportable by CIC. On -Site operating system support and
installation / configuration of new equipment is additional and will be invoiced
in one (1) hour increments at CIC's then current travel & on-site hourly rates
plus mileage, lodging and meals at cost and paid monthly to CIC by Customer
upon receipt of invoice.
5,220.00 . Support —Application Systems
5,020.00 Tax Collection Accounting (General Ledger, Banking &
Investments, Daily Statement Balancing, PACS Integration, Cash
Receipting, Taxes Payable)
200.00 INSTANT Sharing/ Seat —Four (44) Seats
880.00 Enhancements — Application Systems
880.00 Tax Collection Accounting (General Ledger, Banldng &
Investments, Daily Statement Balancing, PACS Integration, Cash
Receipting, Taxes Payable)
($260.00) Annual Peopleware INSTANT Response. Support Call Log Credit — 97.67% Logged
$ 5,840.00 ANNUAL PEOPLEWARE TOTAL
Page 7 of 8
vol. Pg. 70V
V.
"SAMPLE"
EDIT B#
Annual PEOPLEWARE Agreement by and between Computer Information Concepts, Inc.
(CIC) and Brazos County, Texas, dated November 1, 2019
PRODUCTS / SERVICES TO BE PROVIDED:
Description Otv Retail Discounted
TOTAL RETAIL PRICE Sx,xx LXx
TOTAL EXHIBIT PRICE $x,ffi,xx
Miscellaneous Expenses, i.e.; travel, mileage, lodging, meals, etc., at cost,
will be paid by Customer upon receipt of a separate CIC invoice.
SCHEDULED DELIVERY:
It is anticipated the Products / Services will be delivered / provided within thirty (30) days after CIC's
receipt of this signed exhibit and your Check or Purchase Order.
ACCEPTANCE / PAYMENT TERMS:
To complete the ordering process, please:
1. Mail a signed copy of this Exhibit along with your Check for the Total Exhibit Price
to 2843 31 st Avenue, Greeley, Colorado 80631
M,
2. Fax a signed copy of this Exhibit along with your Purchase Order for the Total
Exhibit Price to (970) 330-0839. FullPayment will then be due and payable
upon delivery of the Products / Services.
Failure to execute within twenty (20) days will render this Exhibit null and void
L-19
Computer Information Concepts, Inc.
Exhibit Date
By:
Customer
Acceptance Date
Page 8 of 8
Vol. P9• r12
28433':9t Auenue`
1BQ0}:457=715..7
>,...
Computer rdbrmation-dimcepis
Biu
To: Brazos County
205 East 27th Street
Bryan, TX 77802-2465
Tax Ident. Type
Ship Via
Ship Date
Due Date
Terms
Legal Entity
9/10/2019
11/1/2019
Invoice Number.
Invoice Date:
Ship
To: Brazos County
205 East 27th Street
Bryan, TX 77802-2465
Customer ID
P.O. Number
P.O. Date
Our Order No.
SalesPerson
INVOICE
Page:1
PSI29718
11/1/2019
1103
9/10/2019
Item/Description Unit Order Qty Quantity Unit Price Total Price
Annual Peopleware Agreement
November 1, 2019 — October 31, 2020
Support - Operating and Application Systems
Tax Collection Accounting
Each 1
1 5,020.00
5,020.00
INSTANT Sharing - 4 Seats
Each 1
1 200.00
20D.00
INSTANT Response Credit
Each 1
1 -260.00
-260.00
Enhancements - Application Systems
Tax Collection Accounting Enhancements
Each 1
1 880.00
880.00
Amount Subject to Sales Tax USD 0
Amount Exempt from Sales Tax 5,840.00
Subtotal: 5,840.00
Invoice Discount: 0.00
Tax: 0.00
Total USD: 5,840.00
SUNGARD PENTAMATION
DATE: 10/31/2019 BRAZOS COUNTY, TX
TIME: 12:14:21 BATCH JOURNAL ENTRY EDIT LIST
CONTROL NUMBER J E NUMBER DESCRIPTION PERIOD/YR STATUS
RECORD FUND DIV/FUND ACCOUNT PROJECT ACCOUNT ITEM DESCRIPTION
11*05*CC 100133 D REED 10.7.11.19 1/20 COMPLETE
382532 0100 0100 20112290 0 REED 10.7.11.19
382533 0100 22800100 61801000 D REED 10.7.11.19
— — - - TOTAL JOURNAL ENTRY
11*05*Cc 100134 S PENNINGTON 10.20.2 1/20 COMPLETE
382534 0100 31000100 61801000. LCOMM200 61801000 S PENNINGTON 10.20.2
382535 0100 31000100 61110000 LcOMM200 61110000 S PENNINGTON 10.20.2
382536 0100 0100 20112590 S PENNINGTON 10.20.2
TOTAL JOURNAL ENTRY
11*05*CC 100135 T CHAMBERS 10.7.11.1 1/20 COMPLETE
382537 0100 0100 20265700 T CHAMBERS 10.7.11.1
382538 0100 22200300 61801000 T CHAMBERS 10.7.11.1
TOTAL JOURNAL ENTRY
TOTAL CONTROL NUMBER
TOTAL REPORT
PAGE NUMBER: 1
BJOURN11
DEBIT AMOUNT CREDIT AMOUNT
APPROVED
I?uane Peters Date
County Judge
875.08
875.08
875.08
875.08
569.12
-
150.00
719.12
719.12
719.12
700.52
700.52
700.52
700.52
2,294.72
2,294.72
2,294.72
2,294.72
APPROVED
I?uane Peters Date
County Judge
SUNGARD PENTAMATION
DATE: 10/31/2019 BRAZOS COUNTY, TX
TIME: 12:19:34 BATCH JOURNAL ENTRY EDIT LIST
CONTROL NUMBER J E NUMBER DESCRIPTION PERIOD/YR STATUS
RECORD FUND DIV/FUND ACCOUNT PROJECT ACCOUNT ITEM DESCRIPTION
11.05.cc 130187 S PENNINGTON 9.25.26 13/19 COMPLETE
382539 0100 31000100 61801000 LCCMM200 61801000 S PENNINGTON 9.25.26
362540 0100 0100 20112590 S PENNINGTON 9.25.26
_ _ . , TOTAL_7OURNAL ENTRY
TOTAL CONTROL NUMBER '
TOTAL REPORT
PAGE NUMBER: 1
BIOURN11
DEBIT AMOUNT - CREDIT AMOUNT
68.00
68.00
68.00 68.00
68.00 68.00
68.00 68.00
Q= � =
Ouane Peters Date
County Judge
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2019-2020 BUDGET YEAR
NO. 19/20 6.1— 6.9
On this the 5th day of November 2019 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 5th day of November 2019 the Court heard and approved a budget
amendment(s) for the 2019-2020 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 10 September 2019, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 5th day of November 2019.
THE CONI MIISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
Vol. pg. `33
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19/20 - 6.1
1 1 /512 0 1 9
FUND DEPARTMENT
DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Constable Pet. k.4
Departmental Support 3.00
General Fund Constable Pct_ #4
Contractual Services 3.00
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME Increase Decrease
0100
30401100
61801000
CR
Travel 3.00
0100
30401100
71020000
DR
Computer Contmcts 3.00
Constable Pct. #4 (Butler)
Reallocation of funds to the appropriate de artmenes account to cover die increase cost for ticket writer software maintenance for FY 20.
Y T x
r?� f
nt.APPi.__ _ ..,....Date._ .,_v.'
County Judjd,A oval , „y_ Date
VOL � pg. Sq
�
aik�r
, 0440 -2 S Gi A" " «"'_
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME Increase Decrease
0100
30401100
61801000
CR
Travel 3.00
0100
30401100
71020000
DR
Computer Contmcts 3.00
VOL � pg. Sq
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No.19120 - 6.2
11/512019
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION increase Decrease
General Fund Juvenile Services Administration Departmental Support 565.06
General Fund Juvenile Services Administration Minor Acquisitions 565.06
Juvenile Services
Reallocation of funds to the appropriate department's account to purchase four replacement office chairs that are broken.
_. Y' artme t_Approva
iCouTtt�'Jtid9e
Foe_lc'aiantmn:P,ti es OnT x' ..
' #. .flT _w � _ ...
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100
31000100
60600000
CR
Office Supplies
565.06
0100
31000100
67342000
DR
Furniture
565.06
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19/20.6.3
11/612019
FUND DEPARTMENT DIVISION
CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners' Court Non -De artmenlat
Minor Ac uisitions 3.086.00
General Fund Juvenile Services TYC Parole
Repair & Maintenance 1.980.25
General Fund Juvenile Services TYC Parole
Minor Acquisitions 1.105.75
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100
11000500
67287000
CR
Equipment - Radios
3.086.00
0100
31010000
65550000
DR
Radio Ni taint
1.980.25
0100
31010000
67287000
DR
Equipment - Radios
1,105.75
Commissioners' Court and Juvenile Services - TYC Parole
Reallocation of funds to the appropriate department's account to purchase a replacement radio base station and batteries.
F i
- nnp
;Date
^rtrnent prov_
County,'J 44 Approval . {- 4DaEe
Poe Accoiiiliu�
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100
11000500
67287000
CR
Equipment - Radios
3.086.00
0100
31010000
65550000
DR
Radio Ni taint
1.980.25
0100
31010000
67287000
DR
Equipment - Radios
1,105.75
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19/20.6.4
11/5/2019
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners' Court Non -Departmental Repair & Maintenance 7,975.00
General Fund Sheriff Administration Jail Repair &Maintenance 7,975.00
Commissioners' Court and Sheriff Administration - Jail
Reallocation of finds to the appropriate department's account to update the uninterrupted power supply at the Jail.
zx - '-
tltne `APPt4.._
/h14A�.
-V' „;
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME Increase
Decrease
0100
11000500
65440000
CR
Network Maintenance
7,975.00
0100
28002000
65440000
DR
Nehvork Maintenance 7.975.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 - 6.5
11/512019
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners'Court Non -Departmental Minor Acquisitions 619.33
General Fund County Judge Minor Acquisitions 619.33
Commissioners' Court and County Judge (Peters)
Reallocation of funds to die appropriate de artmenfs account to purchase a replacement printer for the County Judge's Office.
}
'CoujtyrTudgeAPProKalu .,.`, r'Dat�
Vol. .��� n�. pg. n -0
FUND I
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100
11000500
6703000
CR
Minor Computer Hardware
619.33
0100
10000100
67670000
DR
Printers
619.33
Vol. .��� n�. pg. n -0
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 - 6.6
1 i /512019
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners' Court Contingency Departmental Support 700.00
General Fund Constable Pct. 43 Contractual Services 700.00
Commissioners' Court and Constable Pct. 43 (Ingram)
Reallocation of funds to the appropriate de artmenes account to cover die increase for'anitorial services for F1' 20.
s �
Oeaft
me LAPP
FeiAceoantm Pii
,..,`srs,Onl ,r=
..: . x
x.;;_a K aYF>
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100
11001500
61130000
CR
Contingency
700.00
0100
30301100
71119000
DR
Janitorial services
700.00
Vol. pg. a9
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 - 6.7
11/512019
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Road & Bridge Administration Repair and Maintenance 1.021.00
General Fund Road & Bride Administration Minor Acquisitions 1.021.00
Road & Bridge
Reallocalion of funds to the appropriate de artmenfs account to purchase traffic counters.
-4" -6p
rovai
County Judge approval .,';__. Date
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME Increase Decrease
OI00
56001000
65660000
CR
R&B Field Supplies 1,021.00
0100
56001000
67236000
DR
Equipment - Other 1.021.00
BRAZOS COUNTY, TEXAS
BUDGETAMENDMENTS
No. 19120.6.8
to cover the increased cost in the
i if P F
_A 2 -tS
Date i
t, _ —
C0u '47u0iopproyat_
dor-:Cz�ounun*Pacc osas,Ont�
` x ._ _ � �p� �f-'. r. "-"e'""
'a
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME Increase
Decrease
0100
16500100
61620000
CR
Subscriptions & Publications
25.00
0100
16500100
71206000
DR
Maintenance 25.00
vol. fig. 91
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 19120 - 6.9
wsIM a
FUND DEPARTMENT
DIVISION CATEGORY DESCRIPTION
Increase Decrease
General Fund Commissioners' Court
Non -Departmental Minor Acquisitions
11,072.00
General Fund To-mmunity Support
Minor Acquisitions
1,099.00
General Fund Juvenile
Administration Minor Acquisitions
2,198.00
General Fund Expo Center
Departmental Support
2.280.00
General Fund Expo Center
Minor Acquisitions
5,495.00
67286000
CR
Equipment - Other
11 072,00
0100
26001000
67286000
DR
Equipment- Other
1099.00
0100
31000100
67286000
DR
Equipment - Other
2,198.00
0100
36000100
60500000
DR
Equipment & IT Enhancement
2,280.00
0100
36000100
67286000
DR
Equipment - Other
5,495.00
Commissioners' Court Community Supervision County Support, Juvenile, and Expo Center
Reallocation of funds to the appropriate department's account to purchase AED's and cabinets for Community Supervision (1-AED), Juvenile (2-AED's) and the Expo Center (5-AED's with
waterproof cabinets that have an alarm).
Date: 10/31/2019,
r,
;Depa fit _ prova Date
_County Judge Approval p Date
VW, ccouniin ;
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: November 5, 2019
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Exposition Center Holiday, Bobby Separation
Facilities Services Leblanc, Joshua Separation
Approved in Commissioners' Court: November 5.2019:
. LCounty Judge's or Commissioner's Signature:.
(This Copy to be attached to minutes)
Vol.. fig. AL3