Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2019-10-08 10:00AM REGULAR MEETING
F BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA 'C'19 OCT -U P 2: 10 KpIOt1J" n[T ll f r1 � BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON OCTOBER 8, 2019 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 Invocation and Pledge of Allegiance - U.S. and Texas Flag - Commissioner Berry 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-21: 3. Reappointments of Mike Hare and Thomas Gilbert to the National Public Safety Planning Advisory Committee, Region 49, 800 MHz Regional Review Committee and 700 MHz Regional Planning Committee. Mike Hare will be the primary representative and Thomas Gilbert will be the designated alternate. Appointments effective immediately through December 31, 2021. 4. Acceptance of cash donation from the City of Wixon Valley in the amount of $5,000 to Constable Pct. 2. 5. Acceptance of cash donation from the City of Wixon Valley in the amount of $7,000 to the Sheriff's Office Crime Fund. 6. Approval of the Following Job Descriptions: 1. County Commissioner, Pct.1 (Class Code 101) for County Commissioner Court, Pct. 1 2. County Commissioner, Pct. 2 (Class Code 102) for Commissioners Court, Pct. 2 3. County Commissioner, Pct. 3 (Class Code 103) for Commissioners Court, Pct. 3 4. County Commissioner, Pct. 4 (Class Code 104) for Commissioners Court, Pct. 4 5. Executive Assistant to Commissioners Court (Class Code 111) for Commissioners Court Vol. 30a'---. pg.�o 6. Human Resources Director/H&W Clinic Administrator (Class Code 112) for Human Resources 7. Human Resources Associate (Class Code 113) for Human Resources 8. Administrative Assistant- Temporary (Class Code 114) for Commissioners Court 9. Administrative Assistant (Class Code 116) for Commissioners Court 10. Human Resources Assistant (Class Code 118) for Human Resources 11. Assistant Human Resources Director (Class Code 120) for Human Resources 12. Switchboard Supervisor (Class Code 121) for County Clerk 13. Special Project Administrator and Administrative Secretary to Commissioners Court (Class Code 130) for Commissioners Court 14. Special Project Administrative Secretary (Class Code 131) for Commissioners Court 15. Elections Administrator (Class Code 160) for Elections Administrator 16. Voter Registration Coordinator (Class Code 161) for Elections Administrator 17. Elections Coordinator (Class Code 162) for Elections Administrator 18. Assistant Election Coordinator (Class Code 163) for Elections Administrator 19. Admin Clerk- Elections Admin (Class Code 164) for Elections Administrator 20. Clerk I - Elections Admin (Class Code 165) for Elections Administrator 21. Clerk I I - Elections Admin (Class Code 166) for Elections Administrator 22. Clerk I I I - Elections Admin (Class Code 167) for Elections Administrator 23. Clerk - Election Admin 1040 Hrs. (Class Code) for Elections Administrator 24. Clerk - Election Admin Temp (Class Code 169) for Elections Administrator 25. Court Reporter, Part -Time (Class Code 197) for Court Annex 26. County Judge (Class Code 201) for County Judge 27. Clerk I (Class Code 209) for County Judge 28. Admin. Assistant (County Judge) (Class Code 211) for County Judge 29. Budget Officer (Class Code 212) for Budget Officer Administration 30. Transition Training (Class Code 213) for County Judge 31. Budget Analyst (Class Code 216) for Budget Office 32. Transition Training - All (P/T) (Class Code 218) for County Judge 33. Transition Training (Class Code 219) for County Judge 34. Project Manager (Class Code 222) for Project Management 35. Public Communication Officer (Class Code 225) for County Judge 36. Attorney (Class Code 250) for Child Representation Office 37. Executive Assistant (Class Code 251) for Child Representation 38. Medical Director/Supervising Physician (Class Code 280) for Employee Health & Wellness Clinic &u Jail Clinic 39. Nurse Practitioner / PA (Class Code 282) for Employee Health & Wellness Clinic 40. Nurse Practitioner / Physician's Assistant (Class Code 282) for Brazos County Health & Wellness Clinic 41. ***Nurse (LVN, RN) (Class Code 284) for Employee Health & Wellness Clinic 42. ***Medical Clerk (Class Code 286) for Employee Health & Wellness Clinic 43. County Auditor (Class Code 311) for CountyAuditor 44. Director of Accounting (Class 313) for County Auditor 45. Director -I ntemal Accounting (Class Code 314) for County Auditor 46. Asst. County Auditor IV (Class Code 315) for County Auditor 47. Asst. County Auditor I I I (Class Code 316) for County Auditor 48. Asst. County Auditor I I (Class Code 317) for County Auditor 49. Asst. County Auditor I (Class Code 318) for CountyAuditor 50. Accounting Asst. Level I I I (Class Code 327) for County Auditor Vole Pg,--q--L 51. District Attorney (Class Code 401) for District Attomey 52. 1 st Assistant District Attorney (Class Code 403) for District Attorney 53. Administrative Attorney (Class Code 407) for District Attorney 54. Trial Chief (Class 411) for District Attorney 55. Assistant District Attorney 11 (Class 413) for District Attorney, Protective Services 56. Assistant District Attorney I (Class Code 415) for District Attorney 57. Investigator (Class Code 419) for District Attorney 58. 1 nvestigative Assistant (Class Code 420) for District Attorney 59. Legal Administrative Secretary (Class Code 425) for District Attorney 60. Victim/Witness Coordinator (Class Code 427) for District Attorney 61. Victim Coordinator Assistant (Class Code 428) for District Attorney 62. Front Office Assistant (Class Code 429) for District Attorney 63. Clerk, 700hrs (scanner) (Class Code 431) for District Attorney 64. Clerk, 1040hrs. (Scanner) (Class Code 432) for District Attorney 65. Clerk (Class Code 435) for District Attorney 66. County Attorney (Class Code 501) for County Attorney 67. First Assistant County Attorney (Class Code 503) for County Attorney 68. 1st Asst. County Attomey/Chief Civil (Class Code 504)for County Attorney 69. Asst. County Attorney I (Class Code 505) for County Attorney 70. Asst. County Attorney I I (Class Code 507) for County Attorney 71. Civil Attorney (Class Code 508) for County Attorney 72. Bail Bond Attorney (Class Code 509) for County Attorney 73. Administrative Attorney (Class Code 510) for County Attorney 74. Chief Prosecutor/Training Attorney (Class Code 511) for County Attorney 75. Family Violence Attorney (Class Code 512) for County Attorney 76. Family Violence Coordinator (Class Code 515) for County Attorney 77. Victim Witness/ Mental Health Coordinator (Class Code 517) for County Attorney 78. Receptionist (Class Code 522) for County Attorney 79. 1nvestigator/Warrant Officer (Class Code 523) for County Attorney 80. Supervisor, Hot Checks (Class Code 531 ) for County Attorney 81. Secretary, Hot Checks (Class Code 533) for County Attorney 82. Senior Secretary (Class Code 541) for County Attorney 83. Legal Secretary (Class Code 543) for County Attorney 84. Receptionist/ Secretary (Class Code 545) for County Attorney 85. Evidence Technician (Class Code 552) for County Attorney 86. Clerk, 1040hrs. (Class Code 555) for County Attorney 87. Receptionist/ Secretary, 1040hrs. (Class Code 556) for County Attorney 88. 1nvestigator/Warrant Officer, Part Time (Class Code 560) for County Attorney 89. Administrative Assistant (Class Code 561) for County Attorney 90. Evidence Clerk (Class Code 562) for County Attorney 91. Justice of the Peace, Pct. 2 (Class Code 591) for Justice of the Peace 92. Clerk I, JP Pct. 1 (Class Code 601) for Justice of the Peace 93. Clerk I, JP Pct. 3 (Class Code 604) for Justice of the Peace 94. Clerk 11, JP Pct. 3 (Class Code 606) for Justice of the Peace 95. Clerk 11, JP Pct. 4 (Class Code 607) for Justice of the Peace 96. Court Coordinator, JP Pct. 3 (Class Code 608) for Justice of the Peace 97. Court Coordinator, JP Pct.1 (Class Code 612) for Justice of the Peace 98. Clerk I 11, JP Pct. 3 (Class Code 615) for Justice of the Peace 99. Clerk I I I (Class Code 616) for Justice of the Peace Precinct 4 100. Court Coordinator, JP Pct. 4 (Class Code 624) for Justice of the Peace Vol.30CP'-. Pg. qa r 101. Clerk I, J P Pct. 2 (Class Code 626) for Justice of the Peace 102. Clerk I I, JP Pct. 2 (Class Code 629) for Justice of the Peace 103. Clerk I I, JP Pct. 1 (Class Code 630) for Justice of the Peace 104. Clerk I I I, JP Pct. 1, 1040hrs. (Class Code 631) for Justice of the Peace 105. Clerk I I I, JP Pct. 1, 1560hrs. (Class Code 632) for Justice of the Peace 106. Clerk I 11, J P Pct. 2 (Class Code 633) for Justice of the Peace 107. Court Coordinator, JP Pct. 2 (Class Code 640) for Justice of the Peace 108. Facilities Services Director (Class Code 700) for Facilities Services 109. Supervisor, Janitors/Custodians (Class Code 703) for Building Maintenance 110. Building Caretaker (Class Code 704) for Building Maintenance 111. Janitor/Custodian (Class Code 705) for Facilities Services 112. Jntr./Custodian, Part Time (Class Code 707) for Building Maintenance 113. General Maint.Tech (Class Code 710) for Facilities Services 114. Maintenance Technician I I I (Class Code 711) for Building Maintenance 115. Maintenance Technician I I (Class Code 713) for Building Maintenance 116. Maintenance Technician I (Class Code 715) for Building Maintenance 117. Preventive Maintenance Tech (Class Code 716) for Building Maintenance 118. Secretary (Class Code 721) for Building Maintenance 119. Service Dispatcher (Class Code 722) for Building Maintenance 120. Carpenter (Class Code 730) for Building Maintenance 121. Director (Class Code 801) for Brazos Center 122. Sales and Scheduling Coordinator (Class Code 803) for Brazos Center 123. Administrative Secretary (Class Code 807) for Brazos Center 124. Lead Custodian (Class Code 808) for Brazos Center 125. Custodian (Class Code 809) for Brazos Center 126. Event Coordinator (Class Code 810) for Brazos Center 127. Landscape Manager (Class Code 811) for Brazos Center 128. Grounds Maintenance Worker I I (Class Code 817) for Brazos Center 129. Landscape Crew Leader (Class Code 818) for Brazos Center 130. Building Event Worker (Class Code 819) for Brazos Center 131. Assistant Landscape Crew Leader (Class Code 820) for Brazos Center 132. Administrative Assistant (Class Code 828) for Exposition Complex 133. Event Coordinator (Class Code 829) for Exposition Complex 134. Facility Operations Assistant (Class Code 831) for Exposition Complex 135. Temporary Attendant, Building & Grounds (1040 hrs.) (Class Code 832) for Exposition Complex 136. Marketing Coordinator (Class Code 833) for Exposition Complex 137. Lead Facility Operations Assistant (Class Code 834) for Exposition Complex 138. Temporary Attendant, Building & Grounds (1560 hrs) (Class Code 835) for Exposition Complex 139. Event Supervisor (Class Code 837) for Exposition Complex 140. Event Coordinator I (Class Code 838) for Exposition Complex 141. Event Coordinator I I (Class Code 839) for Exposition Complex 142. Director of Special Event Facilities (Class Code 840) for Exposition Complex 143. General Manager, BV Fair & Expo (Class Code 842) for Exposition Complex 144. Assistant Manager BV Fair & Expo (Class Code 843) for Fair Administration 145. General Manager of the Exposition Complex and the BV Fair & Expo (Class Code 844) for Exposition Complex 146. Senior Manager, Brazos Valley Fair & Exposition (Class Code 846) for Exposition Complex diol.;a- pg° Q3 147. Clerk I 11, Exposition Complex/BV Fair & Expo (Class Code 847) for Exposition Complex/BV Fair Administration 148. Temp Clerk (Class Code 850) for Exposition Complex 149. Marketing & Sales Manager- Outside Events (Class Code 851) for Exposition Complex 150. Marketing & Sales Manager- Inside Events (Class Code 852) for Exposition Complex 151. Marketing Manager- Expo (Class Code 853) for Exposition Complex 152. Sales Manager- Expo (Class Code 854) for Exposition Complex 153. Assistant General Manager- Expo (Class Code 855) for Exposition Complex 154. Manager- Expo Operations (Class Code 856) for Exposition Complex 155. 'Sponsorship Coordinator- BVFR; Brazos County Expo (Class Code 861) for Expo Fair Administration 156. County Court at Law 1 Judge (Class Code 901) for County Court at Law 1 157. County Court at Law 2 Judge (Class Code 902) for Court at Law Court at Law 2 158. Court Reporter, CCL1 (Class Code 903) for County Court at Law 159. Court Coordinator, CCL1 (Class Code 905) for County Court at Law 160. Bailiff, CCU (Class Code 907) for County Court at Law 161. Administrative Secretary, CCL1 (Class Code 909) for County Court at Law#1 162. Court Reporter, CCL2 (Class Code 913) for County Court at Law#2 163. Court Coordinator, CCL2 (Class Code 915) for County Court at Law#2 164. Bailiff, CCL2 (Class Code 917) for County Court at Law #2 165. Administrative Secretary/Civil Court Coordinator, CCL2 (Class Code 919) for County Court at Law #2 166. Probate and Guardianship Assistant (Class Code 920) for CCL#1 and CCL#2 167. County Treasurer (Class Code 1001) for County Treasurer 168. Chief Deputy Treasury/I nvestments (Class Code 1003) for County Treasurer 169. Payroll Manager (Class Code 1005) for County Treasurer 170. County Treasury Support/Special Projects (Class Code 1006) for County Treasurer 171. Clerk I I (Class Code 1010) for County Treasurer 172. Purchasing Agent (Class Code 1101) for Purchasing 173. Asst. Purchasing Agent (Class Code 1102) for Purchasing 174. Buyer (Class Code 1107) for Purchasing 175. Buyer I I (Class Code 1108) for Purchasing 176. Buyer I I I (Class Code 1109) for Purchasing 177. Assistant Support Specialist (Class Code 1212) for Information Technology 178. Senior Network Administrator (Class Code 1213) for Information Technology 179. Senior Systems Analyst (Class Code 1216) for Information Technology 180. Programmer Analyst I (Class Code 1217) for Information Technology 181. Assistant Network Administrator (Class Code 1219) for Information Technology 182. Senior Support Specialist (Class Code 1220) for Information Technology 183. Administrative Assistant (Class Code 1221) for Information Technology 184. Senior Trainer (Class Code 1222) for Information Technology 185. Senior Cabling Specialist (Class Code 1223) for Information Technology 186. Webmaster (Class Code 1224) for Information Technology 187. Systems Analyst (Class Code 1226) for Information Technology 188. Assistant Cabling Specialist (Class Code 1227) for Information Technology 189. PT -PC Specialist (Class Code 1228) for Information Technology 190. Project Manager (Class Code 1229) for Information Technology E. 3o Pg.�_ 191. Network Engineer (Class Code 1230) for Information Technology 192. Network Technician (Class Code 123 1) for Information Technology 193. Structured Cabling Technician (Class Code 1234) for Information Technology 194. Audio Video Specialist (Class Code 1235) for Information Technology 195. Applications Administrator (Class Code 1238) for Information Technology 196. License Manager (Class Code 1239) for Information Technology 197. Chief Information Officer (Class Code 1240) for Information Technology 198. Services Manager (Class Code 1242) for Information Technology 199. Communication Systems Administrator (Class Code 1244) for Information Technology 200. Security and Compliance Analyst (Class Code 1245) for Information Technology 201. County Clerk (Class Code 1301) for County Clerk 202. Chief Deputy County Clerk (Class Code 1303) for County Clerk 203. Sr. Bookkeeper (Class Code 1305) for County Clerk 204. Office Supervisor (Class Code 1308) for County Clerk 205. Deputy County Clerk I (Class Code 1311) for County Clerk 206. Deputy County Clerk I I (Class Code 1313) for County Clerk 207. Deputy County Clerk I I I (Class Code 1314) for County Clerk 208. Clerk (Class Code 1325) For County Clerk 209. Election Coordinator (Class Code 1328) for County Clerk 210. Assistant Election Coordinator (Class Code 1329) for County Clerk 211. Records Retention Clerk (Class Code 1334) for County Clerk Records Management 7. Payment Authorization from Road & Bridge to City of Bryan in the amount of $67,856.00 for culvert(s) and driveway replacement work associated with the City of Bryan Linda Lane project. Reference (attached) I nteriocal Agreement Between City of Bryan and Brazos County. A Purchase Order was not obtained in advance. Site is located in Precinct 4. 8. Payment Authorization from the District Attorney's office to LaSalle Hotel in the amount of $787.12 for hotel charges. A Purchase Order was not obtained in advance. 9. Approval of the following Funding Agreements for FY 2020: • a. Arts Council of Brazos Valley • b. Brazos County Soil & Water Conservation District #450 10. Approval of Brazos County Fleet Services CDL Drug and Alcohol Testing Policy. 11. Approval of Brazos County Fleet Services Drug and Alcohol Policy for non -CDL holders. 12. Approval of an update to the Law Enforcement I nterlocal Agreement. 13. Amendment to Contract 19-133 for Third Party Guardianship Services with Family Eldercare to revise insurance. 14. Approval of the Suddenlink Communications permit to install a fiber optic cable for intemet services in the right of way of Hardy Weedon Road and 7 bores in the Forest Lakes, Oak Trails and Willow Bend Subdivisions. Sites are located in Precinct 2. 15. Approval of acceptance of Foxtail Estates into the Brazos County road maintenance system; the road (Foxtail Court) and roadway drainage structures are in compliance with the Brazos County Subdivision Regulations. Site is located in Precinct 2. 16. Approval of the August 2019 Treasurer's Report. 17. Expenditure Journal Entries Vol. P9. Cl • FY 18/19 130019-130020 18. Tax Refund Applications for the following: • a. Maria Ana Lopez -Overpayment $26.11 19. Budget Amendments. a. Budget Amendments FY 18/19 53.1 - 53.2 b. Budget Amendments FY 19/20 2.1 -2.7 20. Personnel Change of Status. • a.Personnel Action Forms 21. Payment of Claims. 22. Juvenile Director's report on detention population. 23. Sheriff's report on inmate population. 24. Announcement of interest items and possible future agenda topics. 25. Call for Citizen input and/or concerns 26. Adjourn. Vol. �3op_,, Pg -_%k__ .V I L PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3, a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any: request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. BRAZOS COUNTY B RYAN, T EXAS NOTICE OF ADDENDUM X919 OCT -y P 4: 25., K-`RtI�1�/IcOULQ`j,s CLii! AIS �1iVit; Bi�'��6t,► ; :a Ll(: .�1CC1i11 c BRAZOS COUNTY COMMISSIONERS COURT In addition to the Regular Meeting, the Commissioners Court will consider and take action on the following item(s) MEETING October 8, 2019 DATE: MEETING 10:00 AM TIME: MEETING Commissioners Courtroom of the County Administration Building, PLACE: 200 S. Texas Ave. Suite 106, Bryan, Texas 1. Approval of the Following Job Descriptions: 212 Patrol Sergeant (Class Code 1424) for Sheriffs Office 213 Deputy Sheriff, Training Coordinator (Class Code 1425) for Sheriff's Office 214 Special Services Lieutenant (Class Code 1426) for Sheriff's Office 215 Deputy Sheriff, Crime Prevention (Class Code 1429) for Sheriff's Office 216 Animal Control Sergeant, Livestock Section (Class Code 1431) for Sheriff's Office 217 Animal Control Tech. (Class Code 1432) for Sheriff's Office 218 Process Supervisor, Deputy Sheriff (Special Services) (Class Coder 1433) for Sheriff's Office 219 Clerk I, Evidence (Class Code 1435) for Sheriff's Office 220 Supervisor, Dispatch (Class Code 1439) for Sheriff's Office 221 Program Coordinator (Class Code 1441) for Sheriff's Office 222 Records Clerk (Class Code 1442) for Sheriff's Office 223 Clerk I I I (Class Code 1443) for Sheriff's Office 224 Telecommunications Officer (Class Code 1444) for Sheriff's Office 225 Clark I I -Warrant Clerk (Class Code 1445) for Sheriff's Office 226 Evidence Clerk (Class Code 1446) for Sheriff's Office 227 Special Services Sergeant (Class Code 1448) for Sheriff's Office 228 Sgt. Courthouse Security Supervisor (Class Code 1450) for Sheriff's Office vol. �— Pg. q-s-- 229 Courthouse Security Officer (Class Code 1452) for Sheriff's Office 230 School Resource Sergeant (Class Code 1480) for Sheriff's Office — School Resource Division 231 School Resource Deputy (Class Code 1481) for Sheriff's Office — School Resource Division 232 Detention Officer, Transport Duty (Class Code 1512) for Sheriff — Jail Admin 233 Detention Officer, Work Crew (Class Code 1513) for Sheriff - Jail Admin 234 Detention Officer, Booking (Class Code 1515) for Sheriff — Jail Admin 235 Intern, Detention Officer (Intake Release) (Class Code 1516) for Sheriff — Jail Admin 236 Clerk, Booking (Class Code 1517) for Sheriff — Jail Admin 237 Temporary Detention Officer (Class Code 1519) for Sheriff — Jail Admin 238 Food Service Manager (Class Code 1520) for Sheriff — Jail Admin 239 Jail Cook (Class Code 1521) for Sheriff — Jail Admin 240 Visitation Officer (Class Code 1526) for Sheriff — Jail Admin 241 Commissary Officer (Class Code 1531) for Sheriff — Jail Admin 242 Sergeant, DO Custodian of Requests (Class Code 1542) for Sheriff — Jail Admin 243 Court Officer (Class Code 1543) for Sheriff — Jail Admin 244 Administrative Secretary (Class Code 1553) for Sheriff — Jail Admin 245 Program Sergeant (Class Code 1556) for Sheriff — Jail Admin 246 Teacher (Class Code 1557) for Sheriff — Jail 247 Program Reentry Specialist (Class Code 1563) For Sheriff — Jail Admin 248 Quartermaster, Detention Officer (Class Code 1568) for Sheriff — Jial Admin 249 Crisis Intervention Deputy (Class Code 1570) for Sheriff —Jail Admin 250 Crisis Intervention Team Sergeant (Class Code 1571) for Sheriff — Jail Admin 251 Acting Agency Head (Class Code 1598) for Constable Pct. 1 252 Chief Deputy Constable, Pct. 1 (Class Code 1599) for Constable 253 Chief Deputy Constable, Pct. 3 (Class Code 1601) for Constable 254 Deputy Constable, Pct. 1 (Class Code 1603) for Constable 255 Clerk I 11, Pct 2 (Class Code 1605) for Constable 256 Clerk I 11, Pct 3 (Class Code 1606) for Constable 257 Clerk I 11, Pct 4 (Class Code 1608) for Constable 258 Chief Deputy Constable, Pct. 4 (Class Code 1609) for Constable 259 Deputy Constable, Pct. 3 (Class Code 1610) for Constable 260 Constable, Pct. 1 (Class Code 1612) for Constable 261 Constable, Pct. 3 (Class Code 1613) for Constable 262 Constable, Pct. 2 (Class Code 1614) for Constable 263 Constable, Pct. 4 (Class Code 1615) for Constable 264 Deputy Constable, Pct. 2 (Class Code 1617) for Constable 265 Chief Deputy Constable, Pct. 2 (Class Code 1618) for Constable 266 Clerk 111, Pct 1 (Class Code 1619) for Constable 267 Deputy Constable, Pct. 4 (Class Code 1620) for Constable 268 District Clerk (Class Code 1701) for District Clerk 269 Clerk I (Class Code 1705) for District Clerk 270 Clerk I I (Class Code 1707-1) for District Clerk 271 Clerk I I (Class Code 1707-3) for District Clerk 272 Clerk IV (Class Code 1708-1) for District Clerk 273 Clerk IV (Class Code 1708-2) for District Clerk 274 Clerk I I I (Class Code 1709-1,3) for District Clerk 275 Clerk I I I (Class Code 1709-2) for District Clerk 276 Clerk I I I (Class Code 1709-4,8) for District Clerk 277 Clerk I I I (Class Code 1709-5,7) for District Clerk 278 Temporary Clerk (Class Code 1713) for District Clerk 279 Clerk (Class Code 1717-1,2) for District Clerk 280 Temporary Clerk (Class Code 1719) for District Clerk, Archival Fund 281 Jury Coordinator I (Class Code 1721) for District Clerk/Jury Services 282 Jury Coordinator I I (Class Code 1723) for District Clerk/Jury Services 283 Director of Collections (Class Code 1725) for Collections 284 Assistant Director of Collections (Class Code 1727) for Collections 285 Collections Clerk I (Class Code 1729) for Collections 286 Collections Clerk I I (Class Code 1730) for Collections 287 Collections Clerk I I I (Class Code 1731-1) for Collections 288 Collections Clerk I I I (Class Code 1731-2) for Collections 289 Director (Class Code 1801) for Juvenile Admin 290 Director (Class Code 1801) for Juvenile, TJ PC -State Aid 291 Deputy Director, Probation Services (Class Code 1803-1) for Juvenile Admin 292 Deputy Director, Probation Services (Class Code 1803-2) for Juvenile Admin 293 Professional Counselor (Class Code 1810) for Juvenile Admin 294 Juvenile Probation Officer (Class Code 1817) for Juvenile Admin 295 Food Service Manager (Class Code 1825) for Juvenile, Detention 296 Juvenile Probation Officer (Class Code 1832) for Juvenile, TJPC-C 297 Cook (1300hrs) (Class Code 1833) for Juvenile Detention 298 Prevention Specialist (Class Code 1834) for Juvenile, TJPC-C 299 Nurse (Class Code 1841) for Juvenile, Detention 300 Custodian (Class Code 1848) for Juvenile, Detention 301 Secretary I (Class Code 1852) for Juvenile, JJAEP 302 Teacher (Class Code 1853) for Juvenile, JJAEP 303 Special Education Teacher (Class Code 1854) for Juvenile, JJAEP 304 Business Manager (Class Code 1855) for Juvenile Admin 305 Secretary I (Class Code 1861) for Juvenile Admin 306 Juvenile Probation Officer (Class Code 1868) for Juvenile, State Aid 307 Prevention Specialist (Class Code 1869) for TJPC — State Aid 308 Control Booth Operator (1248hrs) (Class Code 1873) for Juvenile Detention 309 Juvenile Probation Officer (Class Code 1877) for Juvenile, State Aid 310 Professional Counselor (Class Code 1878) for Juvenile, State Aid 311 Juvenile Temp Worker (2088hrs) (Class Code 1880) for Juvenile Detention 312 Temp Worker (1200hrs) (Class Code 1881) for Juvenile Detention 313 Juvenile Probation Officer (Class Code 1883) for Juvenile Admin 314 Juvenile Probation Officer (Class Code 1883) for Juvenile, State Aid 315 Juvenile Probation Officer (Class Code 1885) for Juvenile, State Aid 316 Juvenile Probation Officer (Class Code 1887) for Juvenile, Title I V -E 317 Psychologist (Class Code 1890) for Juvenile Grant N 318 Administrative Assistant (Class Code 1891) for Juvenile Admin 319 Professional Counselor (Class Code 1892) for Grant N 320 Deputy Director, Health Services (Class Code 1895) for Juvenile Admin 321 Volunteer Coordinator (Class Code 1897) for Juvenile, Title IV -E 322 Emergency Management Coordinator (Class Code 1901) for Emergency Vol. 30 Pg. I 0D Management 323 Deputy Emergency Management Coordinator (Class Code 1904) for Emergency Management 324 MPO Director (Class Code 2001) for Metropolitan Planning Organization 325 Transportation Modeler/GIS Specialist (Class Code 2004) for BCS MPO 326 Administrative Assistant (Class Code 2005) for MPO 327 Temporary Intem (Class Code 2007) for MPO 328 Associate Judge (Class Code 2201) forAssociate Court #1 329 Court Coordinator (Class Code 2204) forAssociate Judge #1 330 Bailiff (Class Code 2205) for Brazos County Magistrate #1 331 Magistrate Judge #2 (Class Code 2206) forAssociate Court#2 332 Bailiff (Class Code 2208) for Brazos County Magistrate #2 333 Court Coordinator (Class Code 2204) for Magistrate Court #2 334 Admin. Secty - Probate and Guardianship Assistant (Class Code 2210) for CCL #1 and CCL #2 335 Risk Manager (Class Code 2211) for Risk Management 336 Risk -Safety Coordinator (Class Code 2215) for Risk Management 337 Tax Assessor — Collector (Class Code 2300) for Tax Assessor — Collector 338 Chief Deputy (Class Code 2303) for Tax Assessor— Collector 339 Staff Accountant (Class Code 2305) for Tax Assessor — Collector 340 Office Manager (Class Code 2310) for Tax Assessor — Collector 341 Motor Vehicle Supervisor (Class Code 2311) for Tax Assessor — Collector 342 Administrative Clerk (Class Code 2313) for Tax Assessor— Collector 343 Voter Registration Coordinator (Class Code 2318) for Tax Assessor— Collector 344 Property Tax Supervisor (Class Code 232 1) for Tax Assessor — Collector 345 Assistant Staff Accountant (Class Code 2331) for Tax Assessor — Collector 346 Accounting Supervisor (Class Code 2335) for Tax Assessor— Collector 347 Motor Vehicle Training Coordinator (Class Code 2339) for Tax Assessor — Collector 348 Clerk I (Class Code 234 1) for Tax Assessor — Collector 349 Clerk I I (Class Code 2343) for Tax Assessor— Collector 350 Clerk I I I (Class Code 2345) for Tax Assessor — Collector 351 1 nformation and Supply Clerk (Class Code 235 1) for Tax Assessor— Collector 352 Clerk (1040hrs) (Class Code 2353) for Tax Assessor — Collector 353 Temporary Clerk, Tax Office (Class Code 2355) for Tax Assessor— Collector 354 Court Reporter 85th DC (Class Code 2513) for District Court 355 Court Coordinator 85th DC (Class Code 2515) for District Court 356 Bailiff 85th DC (Class Code 2517) for District Court 357 Administrative Secretary 85th DC (Class Code 2519) for District Court 358 Court Reporter 272nd DC (Class Code 2521) for District Court 359 Court Coordinator 272nd DC (Class Code 2523) for District Court 360 Bailiff 272nd DC (Class Code -2525) for District Court 361 Administrative Secretary 272nd DC (Class Code 2527) for District Court 362 Court Reporter 361st DC (Class Code 2530) for District Court 363 Court Coordinator 361 st DC (Class Code 2532) for District Court 364 Bailiff 361 st DC (Class Code 2534) for District Court 365 Administrative Secretary 361 st DC (Class Code 2536) for District Court 366 District Judge 361 st Court (Class Code 2561) for District Court Vol. 3c)_ Pg._ 367 District Judge 272nd DC (Class Code 2572) for District Court 368 District Judge 85th DC (Class Code 2585) for District Court 369 County Engineer (Class Code 2601) for Road and Bridge 370 Director of Planning and Traffic (Class Code 2603) for Road and Bridge 371 Operations Manager (Class Code 2604) for Road and Bridge 372 General Superintendent (Class Code 2605) for Road and Bridge 373 General Superintendent (Class Code 2605) for Road and Bridge 374 Assistant General Superintendent (Class Code 2606) for Road and Bridge 375 Area Supervisor (Class Code 2607) for Road and Bridge 376 Project Coordinator (Class Code 2608) for Road and Bridge 377 Shop Foreman (Class Code 2609) for Road and Bridge 378 Capital Project Manager (Class Code 2610) for Road and Bridge 379 GIS Coordinator (Class Code 2611) for Road and Bridge 380 Right of Way agent (Class Code 2613) for Road and Bridge 381 Pavement Management Specialist (Class Code 2615) for Road and Bridge 382 Floodplain Permit Specialist (Class Code 2616) for Road and Bridge 383 Drainage Specialist (Class Code 2617) for Road and Bridge 384 Office Supervisor (Class Code 2619) for Road and Bridge 385 Traffic Sign Coordinator (Class Code 2621) for Road and Bridge 386 Sign Installation Helper (Class Code 2623) for Road and Bridge 387 Mechanic (Class Code 2631) for Fleet Services 388 Mechanic (Class Code 2631) for Road and Bridge 389 Lead Mechanic (Class Code 2632) for Road and Bridge 390 Multiple Equipment Operator IV (Class Code 2636) for Road and Bridge 391 Multiple Equipment Operator I I I (Class Code 2637) for Road and Bridge 392 Certified Herbicide Specialist (Class Code 2638) for Road and Bridge 393 Multiple Equipment Operator 11 (Class Code 2639) for Road and Bridge 394 Multiple Equipment Operator I' (Class Code 2640) for Road and Bridge 395 Heavy Equipment Specialist I (Class Code 2641) for Road and Bridge 396 Heavy Equipment Specialist I I (Class Code 2642) for Road and Bridge 397 Heavy Equipment Operator I I (Class Code 2643) for Road and Bridge 398 Heavy Equipment Operator I I I (Class Code 2644) for Road and Bridge 399 Heavy Equipment Operator I (Class Code 2645) for Road and Bridge 400 Heavy Equipment Operator IV (Class Code 2643) for Road and Bridge 401 Light Equipment Operator I (Class Code 2647) for Road and Bridge 402 Light Equipment Operator I I (Class Code 2648) for Road and Bridge 403 Light Equipment Operator I I I (Class Code 2649) for Road and Bridge 404 Light Equipment Operator IV (Class Code 2650) for Road and Bridge 405 Parts Manager (Class Code 2651) for Road and Bridge 406 Heavy Equipment Specialist I I I (Class Code 2652) for Road and Bridge 407 Heavy Equipment Specialist IV (Class Code 2653) for Road and Bridge 408 Resource Specialist I (Class Code 2655) for Fleet Maintenance 409 Resource Specialist (Class Code 2660) for Road and Bridge 410 GIS Tech — Part Time (Class Code 2662) for Road and Bridge 411 Clerk (Class Code 2664) for Road and Bridge 412 Flagger/Laborer (Class Code 2665) for Road and Bridge 413 Temporary Engineering Tech (900hrs) (Class Code 2666) for Road and Bridge 414 Temporary Laborer, Seasonal (Class Code 2667) for Road and Bridge Vol. 3� a Pg. � o� 415 Temporary Tech (1040hrs) (Class Code 2668) for Road and Bridge 416 Civil Engineer (Class Code 2673) for Road and Bridge 417 Resource Specialist I, Heavy Fleet (Class Code 2675) for Road and Bridge, Heavy Fleet 418 Mechanic, heavy Fleet (Class Code 2676) for Road and Bridge, Heavy Fleet 419 Tire Specialist/Mechanic (Class Code 2677) for Fleet Services 420 Lead Mechanic, Heavy Fleet (Class Code 2680) for Road and Bridge, Heavy Fleet 421 Parts Manager, Heavy Fleet (Class Code 2681) for Road and Bridge, Heavy Fleet 422 Lead Mechanic (Class Code 2690) for Fleet Services 423 Mechanic (Class Code 2691) for Fleet Services 424 Parts — Fleet (Class Code 2692) for Fleet Services 425 Fleet Service Director (Class Code 2700) for Fleet Services 426 Assistant Detention Superintendent (Class Code 2802) for Juvenile Detention 427 Assistant Director (Class Code 2803) for Juvenile Administration 428 Psychologist (Class Code 2804) for Juvenile Administration 429 Detention Superintendent (Class Code 2805) for Juvenile Detention 430 Detention Manager (Class Code 2809) for Juvenile Detention 431 Detention Counselor (Class Code 2811) for Juvenile Services 432 Quality Assurance Administrator (Class Code 2812) for Juvenile Services 433 Detention Supervisor (Class Code 2815) for Juvenile Detention 434 Probation Supervisor (Class Code 2816) for Juvenile Admin 435 Juvenile Supervision Officer (Class Code 2821) for Juvenile Detention 436 Juvenile Supervision Officer (1248hrs) (Class Code 2822) for Juvenile Services — Detention 437 Academy Supervision Officer (1560hrs) (Class Code 2824) for Juvenile Academy 438 Parole Aid (Class Code 2829) for Juvenile TYC 439 Volunteer Coordinator (Class Code 2830) for Juvenile Admin 440 Training Coordinator (Class Code 2831) for Juvenile Admin 441 Academy Supervision Officer (Class Code 2839) for Juvenile Academy 442 Juvenile Supervision Officer (Class Code 2845) for Juvenile TJ PC State Aid 443 Academy Supervision Officer (Class Code 2850) for Juvenile JJAEP 444 Juvenile Supervision Officer (Class Code 2855) for Juvenile State Aid 445 Probation Supervisor (Class Code 2856) for Juvenile Admin 446 Probation Supervisor (Class Code 2856) for Juvenile State Aid 447 Detention Supervisor (Class Code 2857) for Juvenile State Aid 448 Surveillance Office (Class Code 2858) for Juvenile State Aid 449 Intake Supervisor (Class Code 2859) for Juvenile Services 450 Probation Supervisor (Class Code 2860) for Juvenile Academy 451 Probation Supervisor (Class Code 2860) for Juvenile State Aid 452 Secretary (1560hrs) (Class Code 2865) for Juvenile TYC 453 Operations Manager— Juvenile Detention Center (Class Code 2890) for Juvenile 454 Detention Manager (Class Code 2895) for Juvenile TJJD Mental Health Services 455 Family Law Associate Judge (Class Code 2905) for Magistrate Court #2 456 Juvenile Court Coordinator/ Texas Licensed Court Interpreter (Class Code Vol. pg. fl3 2906) for Juvenile, Court Referee 457 Records Management Clerk (Class Code 3013) for County Clerk, Records Management 458 Brazos County Veteran Services Officer (Class Code 5001) for Veteran Services 459 Justice of the Peace, Pct. 1 (Class Code 6012) for Justice of the Peace 460 Justice of the Peace, Pct. 4 (Class Code 6015) for Justice of the Peace 461 Justice of the Peace, Pct. 3 (Class Code 6016) for Justice of the Peace 462 Co. Ext. Agent —Ag. (Class Code 7120) for Extension Agency 463 Co. Ext. Agent —FCS (Class Code 7122) for Extension Agency 464 Co. Ext. Agent- 4H (Class Code 7126) for Extension Agency 465 Administrative Secretary,. Ext. Svc. (Class Code 7141) for Extension Agency 466 Horticulturalist (Class Code 7142) for Extension Agency 467 Admin. Sec. -Ext (1040 Hrs) (Class Code 7143) for Extension Agency 468 Admin. Sec. -Ext Office 1300hrs (Class Code 7144) for Extension Agency 469 Drug Court Judge (Class Code 8040) for Drug Court 470 Drug Court Defense Attorney (Class Code 8043) for Drug Court 471 Scanner (Class Code 8105) for Records Management 472 Assistant Records Manager (Class Code 8107) for Records Management 473 Recruiting Specialist (Class Code TBD) for Sheriff's Office 474 Assistant County Engineer (Class Code TBD) for Road and Bridge The Commissioners Courtroom of the County Administration Building, 200 S. Texas Ave. Suite 106, Bryan, Texas is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. 30 pg.� PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. MINUTES OCTOBER 8, 2019 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, October 8, 2019 with the following members of the Court present: Duane Peters, County Judge, Absent; Steve Aldrich, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3, Presiding; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Commissioner Berry 2. Call for Citizen input and/or concerns There was no citizen's input. Consider and take action on agenda items 3-21: 3. Reappointments of Mike Hare and Thomas Gilbert to the National Public Safety Planning Advisory Committee, Region 49, 800 MHz Regional Review Committee and 700 MHz Regional Planning Committee. Mike Hare will be the primary representative Voi. -3—D on-, Pg - 1 C) L,Q and Thomas Gilbert will be the designated alternate. Appointments effective immediately through December 31, 2021. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 4. Acceptance of cash donation from the City of W ixon Valley in the amount of $5,000 to Constable Pct. 2. A copy is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 5. Acceptance of cash donation from the City of Wixon Valley in the amount of $7,000 to the Sheriff's Office Crime Fund. A copy is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 6. Approval of the Following Job Descriptions: 1. County Commissioner, Pct.1 (Class Code 10 1) for County Commissioner Court, Pct. 1 2. County Commissioner, Pct. 2 (Class Code 102) for Commissioners Court, Pct. 2 3. County Commissioner, Pct. 3 (Class Code 103) for Commissioners Court, Pct. 3 4. County Commissioner, Pct. 4 (Class Code 104) for Commissioners Court, Pct. 4 5. Executive Assistant to Commissioners Court (Class Code 111) for Commissioners Court 6. Human Resources Director/H&W Clinic Administrator (Class Code 112) for Human Resources 7. Human Resources Associate (Class Code 113) for Human Resources 8. Administrative Assistant- Temporary (Class Code 114) for Commissioners Court 9. Administrative Assistant (Class Code 116) for Commissioners Court 10. Human Resources Assistant (Class Code 118) for Human Resources 11. Assistant Human Resources Director (Class Code 120) for Human Resources 12. Switchboard Supervisor (Class Code 121) for County Clerk 13. Special Project Administrator and Administrative Secretary to Commissioners Court (Class Code 130) for Commissioners Court 14. Special Project Administrative Secretary (Class Code 131) for Commissioners Court 15. Elections Administrator (Class Code 160) for Elections Administrator 16. Voter Registration Coordinator (Class Code 161) for Elections Administrator 17. Elections Coordinator (Class Code 162) for Elections Administrator 18. Assistant Election Coordinator (Class Code 163) for Elections Administrator 19. Admin Clerk— Elections Admin (Class Code 164) for Elections Administrator Vol. 3t)� Pg. LO 20. Clerk I - Elections Admin (Class Code 165) for Elections Administrator 21. Clerk I I - Elections Admin (Class Code 166) for Elections Administrator 22. Clerk I I I - Elections Admin (Class Code 167) for Elections Administrator 23. Clerk - Election Admin 1040 Hrs. (Class Code) for Elections Administrator 24. Clerk - Election Admin Temp (Class Code 169) for Elections Administrator 25. Court Reporter, Part -Time (Class Code 197) for Court Annex 26. County Judge (Class Code 201) for County Judge 27. Clerk I (Class Code 209) for County Judge 28. Admin. Assistant (County Judge) (Class Code 211) for County Judge 29. Budget Officer (Class Code 212) for Budget Officer Administration 30. Transition Training (Class Code 213) for County Judge 31. Budget Analyst (Class Code 216) for Budget Office 32. Transition Training -All (P/T) (Class Code 218) for County Judge 33. Transition Training (Class Code 219) for County Judge 34. Project Manager (Class Code 222) for Project Management 35. Public Communication Officer (Class Code 225) for County Judge 36. Attorney (Class Code 250) for Child Representation Office 37. Executive Assistant (Class Code 251) for Child Representation 38. Medical Director/Supervising Physician (Class Code 280) for Employee Health & Wellness Clinic &u Jail Clinic 39. Nurse Practitioner/ PA (Class Code 282) for Employee Health & Wellness Clinic 40. Nurse Practitioner/ Physician's Assistant (Class Code 282) for Brazos County Health & Wellness Clinic 41. `Nurse (LVN, RN) (Class Code 284) for Employee Health & Wellness Clinic 42. "Medical Clerk (Class Code 286) for Employee Health & Wellness Clinic 43. CountyAuditor (Class Code 311) for CountyAuditor 44. Director of Accounting (Class 313) for County Auditor 45. Director-Intemal Accounting (Class Code 314) for County Auditor 46. Asst. County Auditor IV (Class Code 315) for County Auditor 47. Asst. CountyAuditor I I I (Class Code 316) for CountyAuditor 48. Asst. CountyAuditor I I (Class Code 317) for CountyAuditor 49. Asst. CountyAuditor I (Class Code 318) for CountyAuditor 50. Accounting Asst. Level I I I (Class Code 327) for CountyAuditor 51. District Attorney (Class Code 401) for District Attorney 52. 1 st Assistant District Attomey (Class Code 403) for District Attomey 53. Administrative Attorney (Class Code 407) for District Attorney 54. Trial Chief (Class 411) for District Attorney 55. Assistant District Attomey II (Class 413)for District Attorney, Protective Services 56. Assistant District Attorney I (Class Code 415) for District Attorney 57. Investigator (Class Code 419) for District Attorney 58. Investigative Assistant (Class Code 420) for District Attorney 59. Legal Administrative Secretary (Class Code 425) for District Attorney 60. Victim/Witness Coordinator (Class Code 427) for District Attorney 61. Victim Coordinator Assistant (Class Code 428) for District Attorney 62. Front Office Assistant (Class Code 429) for District Attorney 63. Clerk, 700hrs (scanner) (Class Code 431) for District Attorney 64. Clerk, 1040hrs. (Scanner) (Class Code 432) for District Attomey 65. Clerk (Class Code 435) for District Attorney 66. County Attorney (Class Code 501) for County Attorney 67. First Assistant County Attorney (Class Code 503) for County Attorney Vol. O� ego 1ul�> 68. 1st Asst. County Attomey/Chief Civil (Class Code 504) for County Attorney 69. Asst. County Attorney I (Class Code 505) for County Attorney 70. Asst. County Attorney I I (Class Code 507) for County Attorney 71. Civil Attorney (Class Code 508) for County Attorney 72. Bail Bond Attorney (Class Code 509) for County Attorney 73. Administrative Attorney (Class Code 510) for County Attorney 74. Chief Prosecutor/Training Attorney (Class Code 511) for County Attorney 75. Family Violence Attorney (Class Code 512) for County Attorney 76. Family Violence Coordinator (Class Code 515) for County Attorney 77. Victim Witness/ Mental Health Coordinator (Class Code 517) for County Attorney 78. Receptionist (Class Code 522) for County Attorney 79. 1 nvestigator/Warrant Officer (Class Code 523) for County Attorney 80. Supervisor, Hot Checks (Class Code 531) for County Attorney 81. Secretary, Hot Checks (Class Code 533) for County Attorney 82. Senior Secretary (Class Code 54 1) for County Attorney 83. Legal Secretary (Class Code 543) for County Attorney 84. Receptionist/ Secretary (Class Code 545) for County Attorney 85. Evidence Technician (Class Code 552) for County Attorney 86. Clerk, 1040hrs. (Class Code 555) for County Attorney 87. Receptionist/ Secretary, 1040hrs. (Class Code 556) for County Attorney 88. 1nvestigator/Warrant Officer, Part Time (Class Code 560) for County Attorney 89. Administrative Assistant (Class Code 56 1) for County Attorney 90. Evidence Clerk (Class Code 562) for County Attorney 91. Justice of the Peace, Pct. 2 (Class Code 591) for Justice of the Peace 92. Clerk I, J P Pct. 1 (Class Code 601) for J ustice of the Peace 93. Clerk I, JP Pct. 3 (Class Code 604) for Justice of the Peace 94. Clerk 11, JP Pct. 3 (Class Code 606) for Justice of the Peace 95. Clerk 11, JP Pct. 4 (Class Code 607) for Justice of the Peace 96. Court Coordinator, JP Pct. 3 (Class Code 608) for Justice of the Peace 97. Court Coordinator, J P Pct.1 (Class Code 612) for Justice of the Peace 98. Clerk 111, JP Pct. 3 (Class Code 615) for Justice of the Peace 99. Clerk I I I (Class Code 616) for J ustice of the Peace Precinct 4 100. Court Coordinator, JP Pct. 4 (Class Code 624) for Justice of the Peace 101. Clerk I, JP Pct. 2 (Class Code 626) for Justice of the Peace 102. Clerk 11, JP Pct. 2 (Class Code 629) for Justice of the Peace 103. Clerk 11, J P Pct. 1 (Class Code 630) for Justice of the Peace 104. Clerk I 11, J P Pct. 1, 1040hrs. (Class Code 63 1) for Justice of the Peace 105. Clerk 111, JP Pct. 1, 1560hrs. (Class Code 632) for Justice of the Peace 106. Clerk 111, JP Pct. 2 (Class Code 633) for Justice of the Peace 107. Court Coordinator, JP Pct. 2 (Class Code 640) for Justice of the Peace 108. Facilities Services Director (Class Code 700) for Facilities Services 109. Supervisor, Janitors/Custodians (Class Code 703) for Building Maintenance 110. Building Caretaker (Class Code 704) for Building Maintenance 111. Janitor/Custodian (Class Code 705) for Facilities Services 112. Jntr./Custodian, Part Time (Class Code 707) for Building Maintenance 113. General Maint.Tech (Class Code 710) for Facilities Services 114. Maintenance Technician I I I (Class Code 711) for Building Maintenance 115. Maintenance Technician I I (Class Code 713) for Building Maintenance 116. Maintenance Technician I (Class Code 715) for Building Maintenance 117. Preventive Maintenance Tech (Class Code 716) for Building Maintenance Vol. '11)`Pg � � 118. Secretary (Class Code 721) for Building Maintenance 119. Service Dispatcher (Class Code 722) for Building Maintenance 120. Carpenter (Class Code 730) for Building Maintenance 121. Director (Class Code 801) for Brazos Center 122. Sales and Scheduling Coordinator (Class Code 803) for Brazos Center 123. Administrative Secretary (Class Code 807) for Brazos Center 124. Lead Custodian (Class Code 808) for Brazos Center 125. Custodian (Class Code 809) for Brazos Center 126. Event Coordinator (Class Code 810) for Brazos Center 127. Landscape Manager (Class Code 811) for Brazos Center 128. Grounds Maintenance Worker I I (Class Code 817) for Brazos Center 129. Landscape Crew Leader (Class Code 818) for Brazos Center 130. Building Event Worker (Class Code 819) for Brazos Center 131. Assistant Landscape Crew Leader (Class Code 820) for Brazos Center 132. Administrative Assistant (Class Code 828) for Exposition Complex 133. Event Coordinator (Class Code 829) for Exposition Complex 134. Facility Operations Assistant (Class Code 831) for Exposition Complex 135. Temporary Attend ant, Building & Grounds (1040 hrs.) (Class Code 832) for Exposition Complex 136. Marketing Coordinator (Class Code 833) for Exposition Complex 137. Lead Facility Operations Assistant (Class Code 834) for Exposition Complex 138. Temporary Attendant, Building & Grounds (1560 hrs) (Class Code 835) for Exposition Complex 139. Event Supervisor (Class Code 837) for Exposition Complex 140. Event Coordinator I (Class Code 838) for Exposition Complex 141. Event Coordinator I I (Class Code 839) for Exposition Complex 142. Director of Special Event Facilities (Class Code 840) for Exposition Complex 143. General Manager, BV Fair & Expo (Class Code 842) for Exposition Complex 144. Assistant Manager BV Fair & Expo (Class Code 843) for Fair Administration 145. General Manager of the Exposition Complex and the BV Fair & Expo (Class Code 844) for Exposition Complex 146. Senior Manager, Brazos Valley Fair & Exposition (Class Code 846) for Exposition Complex 147. Clerk I 11, Exposition Complex/BV Fair & Expo (Class Code 847) for Exposition Complex/BV Fair Administration 148. Temp Clerk (Class Code 850) for Exposition Complex 149. Marketing & Sales Manager- Outside Events (Class Code 851) for Exposition Complex 150. Marketing & Sales Manager- Inside Events (Class Code 852) for Exposition Complex 151. Marketing Manager- Expo (Class Code 853) for Exposition Complex 152. Sales Manager- Expo (Class Code 854) for Exposition Complex 153. Assistant General Manager- Expo (Class Code 855) for Exposition Complex 154. Manager- Expo Operations (Class Code 856) for Exposition Complex 155. ***Sponsorship Coordinator- BVFR; Brazos County Expo (Class Code 861) for Expo Fair Administration 156. County Court at Law 1 Judge (Class Code 90 1) for County Court at Law 1 157. County Court at Law 2 Judge (Class Code 902) for Court at Law Court at Law 2 158. Court Reporter, CCL1 (Class Code 903) for County Court at Law 159. Court Coordinator, CCU (Class Code 905) for County Court at Law Vol. y�_C�` __. !'g.I 1c) 160. Bailiff, CCL1 (Class Code 907) for County Court at Law 161. Administrative Secretary, CCL1 (Class Code 909) for County Court at Law#1 162. Court Reporter, CCI -2 (Class Code 913) for County Court at Law#2 163. Court Coordinator, CCI -2 (Class Code 915) for County Court at Law #2 164. Bailiff, CCI -2 (Class Code 917) for County Court at Law#2 165. Administrative Secretary/Civil Court Coordinator, CCI -2 (Class Code 919) for County Court at Law #2 166. Probate and Guardianship Assistant (Class Code 920) for CCL#1 and CCL#2 167. County Treasurer (Class Code 1001) for County Treasurer 168. Chief Deputy Treasury/I nvestments (Class Code 1003) for County Treasurer 169. Payroll Manager (Class Code 1005) for County Treasurer 170. County Treasury Support/Special Projects (Class Code 1006) for County Treasurer 171. Clerk I I (Class Code 1010) for County Treasurer 172. Purchasing Agent (Class Code 1101) for Purchasing 173. Asst. Purchasing Agent (Class Code 1102) for Purchasing 174. Buyer (Class Code 1107) for Purchasing 175. Buyer I I (Class Code 1108) for Purchasing 176. Buyer I I I (Class Code 1109) for Purchasing 177. Assistant Support Specialist (Class Code 1212) for Information Technology 178. Senior Network Administrator (Class Code 1213) for Information Technology 179. Senior Systems Analyst (Class Code 1216) for Information Technology 180. Programmer Analyst I (Class Code 1217) for Information Technology 181. Assistant Network Administrator (Class Code 1219) for Information Technology 182. Senior Support Specialist (Class Code 1220) for Information Technology 183. Administrative Assistant (Class Code 1221) for Information Technology 184. Senior Trainer (Class Code 1222) for Information Technology 185. Senior Cabling Specialist (Class Code 1223) for Information Technology 186. Webmaster (Class Code 1224) for Information Technology 187. Systems Analyst (Class Code 1226) for Information Technology 188. Assistant Cabling Specialist (Class Code 1227) for Information Technology 189. PT -PC Specialist (Class Code 1228) for Information Technology 190. Project Manager (Class Code 1229) for Information Technology 191. Network Engineer (Class Code 1230) for Information Technology 192. Network Technician (Class Code 1231) for Information Technology 193. Structured Cabling Technician (Class Code 1234) for Information Technology 194. Audio Video Specialist (Class Code 1235) for Information Technology 195. Applications Administrator (Class Code 1238) for Information Technology 196. License Manager (Class Code 1239) for Information Technology 197. Chief Information Officer (Class Code 1240) for Information Technology 198. Services Manager (Class Code 1242) for Information Technology 199. Communication Systems Administrator (Class Code 1244) for Information Technology 200. Security and Compliance Analyst (Class Code 1245) for Information Technology 201. County Clerk (Class Code 1301) for County Clerk 202. Chief Deputy County Clerk (Class Code 1303) for County Clerk 203. Sr. Bookkeeper (Class Code 1305) for County Clerk 204. Office Supervisor (Class Code 1308) for County Clerk 205. Deputy County Clerk I (Class Code 1311) for County Clerk 206. Deputy County Clerk I I (Class Code 1313) for County Clerk 207. Deputy County Clerk I I I (Class Code 1314) for County Clerk 208. Clerk (Class Code 1325) For County Clerk 209. Election Coordinator (Class Code 1328) for County Clerk 210. Assistant Election Coordinator (Class Code 1329) for County Clerk 211. Records Retention Clerk (Class Code 1334) for County Clerk Records Management Commissioner Berry announced that Job Descriptions 1 through 211 need to be removed. On motion by Commissioner Cauley, seconded by Commissioner Catalena the Court voted unanimously to remove the noted job descriptions. Motion: Remove, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 7. Payment Authorization from Road & Bridge to City of Bryan in the amount of $67,856.00 for culvert(s) and driveway replacement work associated with the City of Bryan Linda Lane project. Reference (attached) I nterlocal Agreement Between City of Bryan and Brazos County. A Purchase Order was not obtained in advance. Site is located in Precinct 4. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 8. Payment Authorization from the District Attorney's office to LaSalle Hotel in the amount of $787.12 for hotel charges. A Purchase Order was not -obtained in advance. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 9. Approval of the following Funding Agreements for FY 2020: • a. Arts Council of Brazos Valley • b. Brazos County Soil & Water Conservation District #450 A copy of the funding agreements are attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 10. Approval of Brazos County Fleet Services CDL Drug and Alcohol Testing Policy. A copy of the policy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 11. Approval of Brazos County Fleet Services Drug and Alcohol Policy for non -CDL Vol. Pg. 11a holders. A copy of the policy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 12. Approval of an update to the Law Enforcement Interlocal Agreement. A copy of the intelocal agreement is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 13. Amendment to Contract 19-133 for Third Party Guardianship Services with Family Eldercare to revise insurance. A copy of the amended contract is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 14. Approval of the Suddenlink Communications permit to install a fiber optic cable for internet services in the right of way of Hardy Weedon Road and 7 bores in the Forest Lakes, Oak Trails and Willow Bend Subdivisions. Sites are located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 15. Approval of acceptance of Foxtail Estates into the Brazos County road maintenance system; the road (Foxtail Court) and roadway drainage structures are in compliance with the Brazos County Subdivision Regulations. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 16. Approval of the August 2019 Treasurer's Report. The Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for August 2019. A copy is attached and made a part of these minutes. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Vol. a Pg._ Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 17. Expenditure Journal Entries • FY 18/19 130019-130020 A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 18. Tax Refund Applications for the following: • a. Maria Ana Lopez -Overpayment $26.11 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 19. Budget Amendments. a. Budget Amendments FY 18/19 53.1 - 53.2 53.1 Reallocate funds for the Hotel Occupancy Tax Fund. 53.2 Reallocate funds the Exposition Complex. b. Budget Amendments FY 19/20 2.1 -2.7 Commissioner Berry noted that the amount on Budget Amendment 2.4 should be corrected to $196,000.00 and not $1,960,000.00 under the increase column. The budget amendments were approved unanimously with the noted correction. 2.1 Transfer funds from Non -Departmental to the Brazos Center and General Capital Improvement Fund. 2.2 Transfer funds from Non -Departmental to Information Technology. 2.3 Reallocate funds for Constable, Precinct 4. 2.4 Reallocate funds for County Clerk Archival Fund. 2.5 Transfer funds from Contingency Fund to County Clerk Archival Fund. 2.6 Transfer funds from Constable, Precinct 2 to Contingency Fund. 2.7 Transfer funds from Non -Departmental to Elections Administrator. Motion: Approve w/ Conditions, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 20. Personnel Change of Status. • a.Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 21. Payment of Claims. Claims 8019575 — 8019813 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. ADDENDUM At this point Commissioner Berry deviated from the agenda to consider item 1 of an Addendum to the Agenda to approve Job Descriptions 212 through 474. Commissioner Berry announced that Job Descriptions 212 through 474 need to be removed. On motion by Commissioner Catalena,, seconded by Commissioner Cauley the Court voted unanimously to remove the noted job descriptions. Motion: Remove, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Absent: Peters. 22. Juvenile Director's report on detention population. Juvenile Director Linda Ricketson reported there are 31 juveniles in the detention center, 28 are male and 3 are female, and 26 have electronic monitors. 23. Sheriffs report on inmate population. Wayne Dicky, Jail Administrator stated there were 623 inmates in jail, 529 inmates are male and 94 are female, 53 have electronic monitors and 25 are pending for monitors. 24. Announcement of interest items and possible future agenda topics. There were no announcements. 25. Call for Citizen input and/or concerns There was no citizen's input. 26. Adjourn. Vol. o Pg. The foregoing minutes of the Commissioners Court Meeting held October 8, 2019 have been examined and are approved in open Court this 5th day of November 2019, in Bryan, Brazos County, Texas . Duane Peters County Judge V'ammy Ca ena Commissioner, Precinct 2 Irma Cauley' �— Commissioner, Precinct 4 Attest: Karen McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 Nancy Be Commissioner, Precinct 3 Pg y of ", BRAZOS COUNTY COMMISSIONER'S COURT Name Organization (PLEASE PRINT) (PLEASE PRINT) fA 01A 1 Ef,ic C&,-Pwe« L& aA- --F- D �-\/, -� C�vN M JJ cl, � cls Vol. Pg. 117 Pg 2-1 of L BRAZOS COUNTY COMMISSIONER'S COURT r -AL. '� ,XjT g 1 AmMk- ta-�, Name (PLEASE PRINT) 0%4� 6 Lw-" Organization (PLEASE PRINT) lr-6 k , -I tlC Ale -S rNiNCtL s ti� r sm Vol. c)a Duane Peters Office of the County Judge 200 S. Texas Ave., Ste. 332 Bryan, TX 77803 October 2, 2019 Mike Simpson, Secretary Region 49 (Central Texas) Regional Planning/Review Committees Texas Dept. of Transportation Cedar Park Campus, Building 51, Wing E 9500 N. Lake Creek Parkway Austin, TX 78773 Dear Mr. Simpson: Phone: (979) 361-4102 Fax: (979) 361-4503 Email: dpeters@co.brazos.tx.us Brazos County wishes to reappoint Michael Hare its primary representative to the National Public Safety Planning Advisory Committee (NPSPAC) Region 49 800 MHz Regional Review Committee and 700 Regional Planning Committee, with Thomas Gilbert as his designated alternate. These reappointments will be effective for the remainder of 2019 through the regular two-year term ending on December 31, 2021. If there are any questions, please call either Michael blare or Thomas Gilbert (see contact information below). Michael Hare Telecommunications Systems Supervisor City of Bryan 801 East 29th Street Bryan, Texas 77803 Work: (979):209-5475 mhare@bryanfx.gov Sinter , Duane Peters County Judge, Brazos County cc: Michael Hare Thomas Gilbert Bernie Acre Tom Wilkinson Thomas Gilbert Radio System Manager Brazos Valley Wide Area Communications System Brazos Valley Council of Governments P. O. Drawer 4128 Bryan, TX 77802 Work: (979) 595-2801 ext. 2045 Thomas Gilbert@bveog.org APPROVED Duan Peters Date County Judge Vol. taL(:�_ ea. �� BRAZOS COUNTY, TEXAS # ACCEPTANCE OF DONATED/AWARDED PROPERTY * DONATION OF COUNTY PROPERTY Date: 02� FlAcceptance of Donated/Awarded Property FIDonation of County Property (Awarded property requires signed court documentation) ` Item Description:/�Q�� 1J,6170_ n Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Model: Year. SN(VIN #: Functional Non -Functionals. Explain if Non -Functional ,� Additional Description/Information: Cr1 ) r,CR(Q#1_ o� �.l v [QJ (AW CY 0 Estimated Value: AJ�. DD Check box for Capital Asset (value/initial cost is over $5000) Check the appropriate account based on estimated value of property being accepted: 60010000 (No Asset Tag - Under $500) 6%AH)@W (Minor Property - $500 - $4999) 80010000 (Capital Property - Over $5000) _lo [235_000 - bV .A.I()'A__-,,-- U 7'►� lionanon or L:ounty rroperty Check the appropriate entity property being donated to: FIGovernment Entity: Organization Name FlOther(Due to Statuatory requirements prior approval is required by Purchasing: Organization Name I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department: 8raZo_ (.� ��%'l ��h�e �� Department Name Authorized Signature Au th ' ed Signature Approved by Commissioners Court on this day of CommissionerV *49J_�ta_ oCourt Approval Vd.jIC-)a Pg. Sao BRAZOS COUNTY, TEXAS # ACCEPTANCE OF DONATED/AWARDED PROPERTY DONATION OF COUNTY PROPERTY Date: 70z*�/ Acceptance of Donated/Awarded Property (Awarded property requires signed court documentation) Item Description: FDonation of County Property Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Model: Year. SNAVN #: 7 Functional 7 Non -Functional. Explain ifNon-Functional Additional Description/Information: Estimated Value: . 01) l 0D Check box for Capital Asset (value/initial cost is over $5000) Check the appropriate account based on estimated. value ofproperty being accepted: 60010000 (No Asset Tag - Under $500) 67010000 (Minor Property - S500 - $4999) 50010000 (Capital Property - Over $5000) Check the appropriate entity property being donated to: Government Entity: Organization Name Other (Due to Statuatory requirements prior approval is required by Purchasing: Organization Name I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as -usefulness, projected operating, maintenance and insurance costs. •.. Requesting Department: ra zo5 & Se jr 17' T $,bep Department Name Authorized Signature Autho . d Signature Approved by Commissioners Court on this _t,— Commissio Court Approval FUNDING AGREEMENT BETWEEN BRAZOS COUNTY AND ARTS COUNCIL OF BRAZOS VALLEY THIS AGREEMENT FOR THE FUNDING ("Agreement') is made and entered into by and between ARTS COUNCIL OF BRAZOS VALLEY, a private nonprofit corporation chartered by the State of Texas, acting by and through its duly authorized agent(s) and officer(s), hereinafter referred to as ("ACBV"), and Brazos County acting by and through its Commissioners Court, duly authorized to act, hereinafter referred to as ("County"). RECITALS: WHEREAS, County finds a public purpose in creating awareness of the fine arts among members of the public; and WHEREAS, ACBV provides assistance to local arts organizations of the County through funding support, advocacy, outreach, marketing and partnership building; and WHEREAS, ACBV provides programs involving education, cultural enrichment and heritage preservation of and for Brazos County residents and visitors; and WHEREAS, ACBV provides educational programs and opportunities to children, youth, adults and seniors through providing arts related programs, scholarships for young people, assisting County arts organizations in the development and institution of said educational programs; and WHEREAS, ACBV fosters creative learning, community involvement, quality of life and tourism through said above listed programs and activities; and WHEREAS, ACBV provides and maintains a public cultural facility and provides funding to member organizations, in part, for facilities acquisition and upkeep; and WHEREAS, ACBV through its funding programs has provided benefit to Brazos County, Texas through programs attracting over 100,000 participants, and resulting in significant purchases of goods and services from Brazos County, Texas merchants; and Arts Council of Brazos Valley Agreement Vol. 3o a aq: i as Page 1 of 6 WHEREAS, ACBV has provided funding to assist local performing, visual, educational and literary arts groups, (collectively "Services"). NOW, THEREFORE, COUNTY and ACBV hereby agree as follows: AGREEMENT 1. ACBV through its programs, funding and support of member organizations agrees to provide the above enumerated services, which it has provided and agrees to continue to provide in support of arts, cultural and heritage organizations. In addition, ACBV will provide a table for Brazos County representatives at ACBV's annual "Celebrating the Arts" event. 2. County, for and in consideration of the services provided to County, hereby agrees to pay to ACBV a total payment of $8,000.00 ("Funds") for the year beginning October 1, 2019 and ending September 30, 2020. Payment of such sum will be paid upon receipt of invoice. 3. ACBV agrees to provide an annual account of how the Funds were spent to meet the above described services. ACBV agrees to furnish any information requested by the County Auditor, including documentation of the use of funds received from the County. 4. ACCOUNTING AND AUDIT ACBV agrees that County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. ACBV agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. ACBV agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. ACBV agrees that County, or its designated representative, shall further have the right to review and to copy any records and supporting documentation for prior years in which County provided funds to the ACBV under prior Agreements. Arts Council of Brazos Valley Agreement voi. 2)oa Pg. la2) Page 2 of 6 Brazos County Commissioners Court may, in its sole discretion, require that an independent financial audit be performed on the records of ACBV. If an independent financial audit is performed, a management letter will be prepared by the auditor as part of the process and a copy of said management letter shall be delivered to the Brazos County Commissioners Court. The management letter shall identify issues that might not otherwise require disclosure in the ACBV annual financial report, but which are of concern to or under the suggestion of the auditor. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the ACBV. Annual financial statements (audited if available) are due to County within six (6) months of completion. 5. RECORD RETENTION The ACBV shall be responsible for record keeping on all services provided and agrees to maintain and make available for inspection by the County upon request consistent with Federal and State law, any and all records the County determines, in its sole discretion, to be necessary for the Court to justify its continued participation in supporting the ACBV with funding. Such records shall be retained for at least three (3) years from the date the service was provided. These records shall be made available for inspection and audit by the County, if it so desires. 6. INDEMNITY The parties hereto agree to indemnify one another for and hold one another harmless from and against all suits, claims, demands, liabilities or actions resulting or alleged to result from the breach, violation or non-performance of the services stated herein and for any damage to any person resulting from any action or omission or negligence on the part of each party hereto. 7. INSURANCE Arts Council of Brazos Valley Agreement Page 3 of 6 Vol. 30a pg. a The parties hereto agree that the ACBV shall be an independent contractor and not any employee or agent of the County and that each shall maintain at its own expense, adequate liability insurance to insure against damages and liabilities which may arise due to the duties and obligations funded herein. 8. COUNTY INVOLVEMENT The County and ACBV state that to the best of their knowledge, no officer, agent or employee of the County who exercises any function or responsibility in connection with the carrying out of this Agreement or the services to which it relates has personal interest direct or indirect, in this Agreement. 9. GOVERNING LAW AND VENUE This Agreement shall be governed by the laws of the State of Texas and venue shall lie exclusively in Brazos County, Texas. The Parties agree that all obligations under this Agreement are performable in Brazos County, Texas and that this Agreement has been executed in Brazos County, Texas. Venue shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. 10. NOTICES All notices required to be given hereunder shall be deemed to be duly given by delivering such notice or by mailing it, certified mail RRR to the other party at the following addresses: Arts Council of Brazos Valley 2275 Dartmouth Street College Station, Texas 77840 Brazos County Commissioners Court 200 So. Texas Ave. No. 310 Bryan, Texas 77803 Arts Council of Brazos Valley Agreement Va.� Pg. E5— Page 4 of 6 11. FURTHER ASSURANCES Each party hereto agrees to perform any further acts and to execute and deliver any further documents which may be necessary to carry out the provisions of this Agreement. 12. SEVERABILITY In the event that any provisions or portion of this Agreement is held to be unenforceable or invalid, the validity and enforceability of the remaining provisions or portions shall not be affected. 13. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties hereto concerning the subject matter contained herein. There are no representations, agreements, arrangements, or understanding, oral or written, between or among the parties hereto, relating to the subject matter of the Agreements, which are not fully expressed herein. Arts Council of Brazos Valley Agreement Page S of 6 Vol. 3cla pg.1 o1lD IL 14. ASSIGNABILITY This- Agreement Is not assignable by the ACBV without the prior'written consent -of the County. WITNESS OUR HANDS this day of _ P� 2019.: Arts Council of Brazos_ Valley, Inc. Brazos County, Texas By: By: r. Sala o, Interi i , ctor Duane Peter County Judgptl By: Attes Ao� Sarah Wilkinson, President Karen McQueen, - unty Clerk Arts Council of Brazos Valle, Agreemen! Page'6 of 6 VCA. 30a gig: i a7 CERTIFICATE OF INTERESTED PARTIES- FORM 1295 1or1 Complete Nos. i - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no Interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2019-545593 The Arts Council of Brazos Valley College Station, TX United States Date Filed: 09/27/2019 2 Name of governmental entity or state agency that Is a party tot the contract for which the form is being filed. Brazos County Date Acknowledged: g Provide the identification number used by the governmental entity or state agency to track or Identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 20-035 Artistic programming 4 Name of Interested Party Cit ,State, Country (place of business) Nature of Interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 UNSWORN DECLARATION �1 My name is �W 9-ALVIQ-& rano and my date.off birth is My address Is OAS K.PR-TEfv I -N CDU -c -Ge STnTa), 1n . 71945 USA (street) (city) (slate) (zip code) (country) I declare under penalty offpperjury that the foregoing is true and correc Executed Inyf"Cw5 County, State of TE1Cf6 .,on the �2 I day of �0 19 . (year) Q(month) ,VV S)bn ureo authors e t of contraclin tin ss entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us — Version V1.1.3a6aaf7d Vol. 3©a P9. House Bill 89 & Debarment Verification Brazos County is federally mandated to adhere to the directions provided In the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive. Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 1 D, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is Intended to penalize, inflict economic harm on, or limit .commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, Including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name: T HG AQTS UUNCIL. OF l8aAZO5 VALLEV Authorized Company Representative: AMgI SxiLVACzCaI Address: 4180 01-6 HWW 6 Sou -n+ Contract #: OW - 03 S Vol.,� �g. la FUNDING AGREEMENT BETWEEN BRAZOS COUNTY AND BRAZOS COUNTY SOIL & WATER CONSERVATION DISTRICT #450 THIS AGREEMENT FOR FUNDING ("Agreement") IS ENTERED INTO BY AND BETWEEN BRAZOS COUNTY, TEXAS, acting by and through its duly elected County Commissioners (hereinafter "County"), and the BRAZOS COUNTY SOIL & WATER CONSERVATION DISTRICT #450 (hereinafter "District"), located in Bryan, Texas, and is effective October 1, 2019. RECITALS WHEREAS, the District, and County do hereby enter into a contractual agreement for the District to provide soil and water conservation services to the residents of Brazos County and to the County proper. The District as the recipient, shall furnish to the County's Auditor, at a minimum, documentation indicating the use of funds received from the County. The County's Auditor may require the recipient to provide information necessary for the County Auditor to properly account for all funds expended or received by the District; and WHEREAS, those services will include, but not be limited to, erosion control, water management, and rural development ("Services"). This will be carried out by planning and application through informal agreements with land users, or, as required by Federal or State law. An information and recognition program will be used to inform the public. Technical assistance is utilized through a Memo of Understanding between the District and the USDA - Natural Resources Conservation Service; and WHEREAS, erosion control will keep the land productive for its various uses for many generations. Sediment resulting from erosion clogs our local streams reducing water carrying capacity and resulting in local flooding. Excessive siltation ruins our local wetlands, and; therefore, reduces a dwindling wildlife habitat. Silt from erosion carries many pollutants directly into our local streams and rivers. Conservation practices consist of erosion control structures, erosion control ponds, gully shaping, diversions, vegetating old fields, proper management of grazing resources; and WHEREAS, water management includes recommendations for proper irrigation, flood control, and water quality. Irrigated crops account for 75% of all water used. Proper irrigation saves that resource for tomorrow's uses including domestic consumption. Proper irrigation helps • to keep agriculture pollutants from entering underground water supplies. Conservation practices include total evaluation of irrigation systems and application procedures, precision land leveling, and underground pipelines. Water management includes floodplain management; and WHEREAS, the District's role in rural development in Brazos County is in providing fire protection utilizing dry hydrants. Insurance rates outside the city limits can be lowered a great deal, as well as provide a reliable source of water to fight rural fires. Farm ponds provide the water and we plan the dry hydrant system. The District is Brazos County Soil & Water Conservation District Agreement Page l of 4 Vol. 3o P9.1'. evaluating the use of artificial wetlands to replace septic tank filter fields. The prospects are very promising, but, much work remains to be done before this technology can be implemented. Water quality in rural Brazos County will be greatly enhanced if this method can be used. WHEREAS, the District and the County have interacted ever since the inception of the District in 1942. Many conservation problems affect not only the individual landowner but the County itself. NOW THEREFORE, the parties agree to the following terms and conditions. AGREEMENT PAYMENT AMOUNT FOR FY 2020 County hereby agrees to pay the District a total payment of $5,000.00 ("Funds") for the year beginning October 1, 2019 and ending September 30, 2020 for services provided to the County. Payment of such sum will be paid upon receipt of invoice. ACCOUNTING AND AUDIT The District agrees that Brazos County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The District agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. The District agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. The District agrees that Brazos County, or its designated representative, shall further have the right to review and to copy any records and supporting documentation for prior years in which Brazos County provided funds to the District under prior Agreements. Brazos County Commissioners Court may, in its sole discretion, require that an independent financial audit be performed on the records of the District. If an independent financial audit is performed, a management letter will be prepared by the auditor as part of the process and a copy of said management letter shall be delivered to the Brazos County Commissioners Court. The management letter shall identify -� issues that might not otherwise require disclosure in the District annual financial report, but which are of concern to or under the suggestion of the auditor. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the District. Brazos County Soil & Water Conservation District Agreement Page 2 of 4 Vol. 3�0` Pg. 131 J 1 !:. � Annual financial statements (audited if available) are due to Brazos County within six (6) months of completion. INDEMNITY The parties hereto agree to indemnify one another for and hold one another harmless from and against all suits, claims, demands, liabilities or actions resulting or alleged to result from the breach, violation or non-performance of the services stated herein and for any damage'to any person resulting from any action or omission or negligence on the part of each party hereto. INSURANCE The parties hereto agree that the District shall be an independent contractor and not any employee or agent of the County and that each shall maintain at its own expense, adequate liability insurance to insure against damages and liabilities which may arise due to the duties and obligations funded herein. COUNTY INVOLVEMENT The County and District state that to the best of their knowledge, no officer, agent or employee of the County who exercises any function or responsibility in connection with the carrying out of this Agreement or the services to which it relates has personal interest direct or indirect, in this Agreement. GOVERNING LAW AND VENUE This Agreement shall be governed by the laws of the State of Texas and venue shall lie exclusively in Brazos County, Texas. The Parties agree that all obligations under this Agreement are performable in Brazos County, Texas and that this Agreement has been executed in Brazos County, Texas. Venue shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. NOTICES All notices required to be given hereunder shall be deemed to be duly given by delivering such notice or by mailing it, certified mail RRR to the other party at the following addresses: Brazos County SWCD 3833 South Texas Avenue, #112 Bryan, TX 77802 Brazos County Soil & Water Conservation District Agreement Page 3 of 4 Vol. �• P• Brazos County Commissioners Court Brazos County Administration Building 200 So. Texas Ave., Ste. No. 310 Bryan, Texas 77803 FURTHER ASSURANCES Each party hereto agrees to perform any further acts and to execute and deliver any further documents which may be necessary to carry out the provisions of this Agreement. SEVERABILITY In the event that any provisions or portion of this Agreement is held to be unenforceable or invalid, the validity and enforceability of the remaining provisions or portions shall not be affected. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties hereto concerning the subject matter contained herein. There are no representations, agreements, arrangements, or understanding, oral or written, between or among the parties hereto, relating to the subject matter of the Agreement, which are not fully expressed herein. ASSIGNABILITY This Agreement is not assignable by the District without the prior written consent of the County. /r� (D E) (DATE) Duane Pe ers, County Judge Brazos County, Texas ATTEST: G `J Karen McQueen, Brazos County Clerk Kent DufiWe, Chairm n Brazos County SWCD #450 Brazos County Soil & Water Conservation District Agreement Vol: pg. 33 Page 4 of 4 House Bill 89 & Debarment Verification Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and. any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on', or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company"' means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name:_ Z m zys 0-0 5 ci C --D Zu C/ S O v Authorized Company Representative:_{��,cnrb.t. �orr4 Address: 3 3 e S 77 y. I l a Contract #:_ C90— 061 voi. 30� pg.� . Brazos County Fleet Services CDL Drug and Alcohol Testing Policy and Procedures Introduction Drivers are an extremely valuable resource for County's business. Their health and safety is a serious County concern. Drug or alcohol use may pose a serious threat to driver health and safety. It is, therefore, the policy of the County to prevent substance use or abuse from having an adverse effect on our drivers. The County maintains that the work environment is safer and more productive without the presence of alcohol, illegal or inappropriate drugs in the body or on County property. Furthermore, drivers have a right to work in an alcohol and drug-free environment and to work with drivers free from the effects of alcohol and drugs. Drivers who abuse alcohol or use drugs are a danger to themselves, their co-workers and the County's assets. The adverse impact of substance abuse by drivers has been recognized by the federal government. The Federal Motor Carrier Safety Administration ("FMCSA") has issued regulations, which require the County to implement a controlled substance testing program. The County will comply with these regulations and is committed to maintaining a drug-free work place. All drivers are advised that remaining drug-free and medically qualified to drive are conditions of continued employment with the County. Specifically, it is the policy of Brazos County that the use, sale, purchase, transfer, possession or presence in one's system of any controlled substance (except medically prescribed drugs) by any driver while on County premises, engaged in County business, while operating County equipment, or while under the authority of the County is strictly prohibited. "FMCSA" stated that mandatory testing must apply to every person who operates a commercial motor vehicle in interstate or intrastate commerce and is subject to the CDL licensing requirement. The execution and enforcement of this -policy will follow set procedures to screen body fluids (urinalysis) conduct breath testing, and/or search all driver applicants for alcohol and drug use, and those drivers suspected of violating this policy who are involved in a U.S. Department of Transportation (DOT) reportable accident or who are periodically or randomly selected pursuant to these procedures. These procedures are designed not only to detect violations of this policy, but to ensure fairness to each driver. Every effort will be made to maintain the dignity of drivers or driver applicants involved. Neither this policy nor any of its terms are intended to create a contract of employment or to contain the terms of any contract of employment. Brazos County retains the sole right to change, amend or modify any term or provision of this policy without notice. This policy is effective October 8, 2019 and will supersede all prior policies and statements relating vol. 3o Pg. 135 alcohol or drugs for CDL drivers. This policy outlines the responsibilities of employees, supervisors and managers with regard to drug and alcohol testing of employees in safety -sensitive positions in accordance with U.S. Department of Transportation regulations, issued under the Omnibus Transportation Employee Testing Act of 1991. Policy Statement It is the policy of the Brazos County to comply fully with the regulations mandating pre- employment, random, reasonable suspicion and post -accident and follow-up drug and alcohol testing in accordance with regulations issued by the U.S. Department of Transportation. This policy applies to employees whose job requires them to obtain and retain a Commercial Drivers' License (CDL) and operate a Commercial Motor Vehicle (CMV). Positions and employees covered by this Policy shall be referred to herein as "CDL positions" and "CDL employees" respectively. This policy contains the requirements of the regulations, except where indicated that a particular provision is based on the authority of Brazos County, as follows: The performance of safety -sensitive functions is prohibited by CDL employees having a breath alcohol concentration of 0.04 percent or greater as indicated by an alcohol breath test; by employees using alcohol or within four hours after using alcohol; and by employees in the possession of any medication containing alcohol unless the package seal is unbroken. In addition, Brazos County prohibits the performance of any safety -sensitive function by an employee with a breath alcohol concentration of .02 percent or greater. • Use of controlled substances by CDL employees covered by the Policy is prohibited and is in accordance with the regulations issued by the U.S. Department of Transportation. • A CDL employee is performing a safety -sensitive function at the following times: o All time on county property, public property or other property waiting to be dispatched to drive. o All time inspecting, servicing or conditioning any CMV at any time, o All CMV driving time, o All time other than driving time in or upon any CMV, o All time loading or unloading a vehicle, supervising or assisting in the loading or unloading, attending a vehicle being loaded or unloaded, remaining in readiness to operate the vehicle, or in giving receipts for shipments loaded or unloaded, o All time spent performing driver requirements relating to accidents, and Vol. 10 ;1, Pg. I3 o All time repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle. Definitions Accident: An accident is defined as an incident involving a commercial motor vehicle in which there is either a fatality, an injury treated away from the scene, or a vehicle being required to be towed from the scene. Alcohol: means the intoxicating agent in beverage alcohol, ethyl alcohol, or other low molecular weight alcohol including methyl and isopropyl alcohol. Alcohol concentration (or content): means the alcohol in a volume of breath expressed in terms of grams of alcohol per 210 liters of breath as indicated by an evidential breath test under this part. Breath Alcohol Technician (BAT): A person who instructs and assists individuals in the alcohol testing process and operates an evidential breath testing device (EBT). Collection site: means a place where individuals present themselves for the purpose of providing breath, body fluid to be analyzed for alcohol or specified controlled substances. The site must possess all necessary personnel, materials, equipment, facilities and supervision to provide for the collection, security, temporary storage and transportation of shipment of the samples to a laboratory. Commercial Driver's License (CDL): A special license required of drivers who drive Commercial Motor Vehicles which meets the following criteria: • Meets or exceeds 26,001 lbs. gross vehicle weight; or • Transports 16 or more passengers, including the driver; or • Transports hazardous materials as determined by the Hazardous Materials Act, 49 USC 5101, and are required to placard the vehicle under the Hazardous Materials Regulations, 49 CFR chapter I, subchapter C. Commercial Motor Vehicle (CMV): Any self-propelled or towed vehicle used on a highway, any roadway or passage which may be available to public transportation at any time, whether on private or public property, in interstate or intrastate commerce to transport passengers or property when the vehicle: Has a gross vehicle weight rating or gross combination weight rating of 26,001 lbs. or more, whichever is greater, inclusive of a towed unit(s) with a gross vehicle weight rating or gross vehicle weight of more than 10,000 pounds; or Is designed to transport 16 or more passengers, including the driver; or Is of any size and is used in the transportation of hazardous materials as determined by the Hazardous Materials Transportation Act, 49 USC 5101, voi. aDa Pg.133- and which require the motor vehicle to be placarded under the Hazardous Materials Regulations, 49 CFR chapter I, subchapter C. Confirmation Test: For alcohol testing, a second test, following a screening test with a result of 0.02 grams or greater of alcohol per 210 liters of breath, that provides quantitative data of alcohol concentration. For controlled substances testing, a second analytical procedure to identify the presence of a specific drug or metabolite which is independent of the screen test in order to ensure reliability and accuracy. Controlled substance: has the meaning assigned by 21 U.S.C. 802 and includes all substances listed on Schedule I through V as they may be revised from time to time (21 CFR 1308). Designated Employer Representative (DER): An employee authorized by Brazos County to take immediate action(s) to remove employees from safety -sensitive duties, or cause employees to be removed from these covered duties, and to make required decisions in the testing and evaluation processes. The DER also receives test results and other communications for the County, consistent with the requirements of 40.3. Driver: means any person who operates a commercial motor vehicle. This includes, but is not limited to: full time, regularly employed drivers: casual, intermittent or occasional drivers; leased drivers and independent, owner -operator contractors who are directly employed by or under lease to the County or who operate a commercial motor vehicle at the direction of or with the consent of Brazos County. For the purposes of pre- employment/pre-duty testing only, the term "driver" includes a person applying for a position with Brazos County, which requires a CDL to drive a commercial motor vehicle. Drug: means any substance (other than alcohol) that is a controlled substance as defined in this section and 49 CFR Part 40. Evidential Breath Testing device (EBT): A device approved by the National Highway Traffic Safety Administration ("NHTSA") for the evidential testing of breath at the 0.02 and 0.04 alcohol concentrations, placed on NHTSA's "Conforming Products List of Evidential Breath Measurement Devices" ("CPL"), and identified on the CPL as conforming with the model specifications available from NHTSA's Traffic Safety Program. Medical Review Officer (MRO): -A licensed physician responsible for receiving and reviewing laboratory results generated by the county's drug testing and for evaluating medical explanations for certain drug test results. On duty time: means all time from the time a driver begins to work or is required to be in readiness to work until the time he/she is relieved from work and all responsibility for performing work. "On duty time" shall include: 1. All time on the County's premises, at a carrier or shipper plant, terminal or facility, or other property, or on any public property, waiting to be dispatched, unless the driver has been released from duty by the County. 2. All time inspection, servicing, or conditioning any commercial motor vehicle at vol. 30 Pg•�B any time; 3. All driving time; 4. All time, other than driving time, in or upon any commercial motor vehicle except time spent resting in a sleeper berth; 5. All time loading or unloading a vehicle, supervising, or assisting in the loading or unloading, attending a vehicle, or in giving or receiving receipts for shipments loaded or unloaded; 6. All time spent performing the driver requirements relating to accidents; 7. All time repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle. Performing a Safety -Sensitive Function: Any period in which the driver is actually performing, ready to perform, or immediately able to perform any safety -sensitive functions. Safety -Sensitive Function: Any of the seven on -duty functions set forth in 395.2, On - duty time, listed below: • All time at a carrier or shipper plant, terminal, facility, or other property, waiting to be dispatch, unless the driver has been relieved from duty by the employer. • All time inspecting equipment as required by the Federal Motor Carrier Safety Regulations, or otherwise inspecting, servicing, or conditioning any commercial motor vehicle at any time. • All time spent at the driving controls of a commercial motor vehicle. • All time, other than driving time, spent on or in a commercial motor vehicle. • All time loading or unloading a commercial motor vehicle, supervising, or assisting in the loading or unloading, attending a vehicle being loaded or unloaded, remaining in readiness to operate the vehicle, or in giving or receiving receipts for shipments loaded or unloaded. • All time spent performing the driver requirements associated with an accident. • All time repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle. Screening test: • In alcohol testing it means an analytical procedure to determine whether a driver may have a prohibited concentration of alcohol in his or her system. • In controlled substance testing it means an immunoassay screen to eliminate negative urine specimens from further consideration. Substance Abuse Professional (SAP): A person who evaluates employees who have violated a DOT drug and alcohol regulation and makes recommendations concerning evaluation, treatment, follow-up testing, and after-care. Vol. 3oC01 Pg. is Responsibilities Risk Management: is responsible for the following Drug and Alcohol Screening compliance activities: Ensure each employee required to have a CDL participates in an appropriate drug and alcohol testing program in accordance with DOT regulations. All results will be kept and maintained on file by Risk Management pursuant to county policy. Review all driver qualification forms and documents for completeness and compliance. Maintain Driver Qualification files includes mandatory drug testing information (for drivers operating a vehicle with a GVWR of 26,001 lbs. or more' a vehicle requiring a placarding for hazardous materials; or a vehicle designed to transport 16 or more passengers including the driver) Supervisor/Department: The duties of the driver's supervisor or his/her department include: Active participation in the hiring process for employees who drive CMVs, which includes: o Ensuring all offers of employment shall be contingent upon successful conformation of prior employment, driving record, completion of physical, drug and alcohol testing, and other DOT requirements for drivers. o Ensuring the post -offer applicant obtains his/her CDL drug testing. Informing and requiring CDL drivers to submit a urine sample for drug/alcohol testing at the designated medical and/or collection facility when the supervisor suspects that the driver is under the influence of drugs or alcohol, pursuant to DOT regulations and County policy, and o Contact Risk Management Department as soon as possible following the incident, and o Complete the Supervisors Reasonable Suspicion Form. Compliance with DOT regulations Driver: The responsibilities of a driver include: • Avoid the use of non -prescribed drugs and alcohol while conducting safety - sensitive activities, and to comply at all times with county policy. • Submit a sample for drug or alcohol testing when called upon to do so by his/her supervisor, including random testing for CDL drivers, pursuant to county policy (see "Refusal to Submit Form"). Employees: All Fleet Services Employees are responsible for notifying their immediate Supervisor in any change in status of their Operator's License. Changes include but are vol. Pg. X40 not limited to: Suspension, Restricted, Change in Class, Issuance of a CDL and or loosing CDL status. SUBSTANCE PROHIBITED/PRESCRIPTION MEDICATIONS A. Alcohol use means the consumption of any beverage, mixture, or preparation, including any medications containing alcohol which, when consumed causes an alcohol concentration of 0.02 or greater. B. Controlled Substance: In accordance with FHWA rules, urinalyses will be conducted to detect the presence of the following substances: Marijuana/THC Cocaine Opiates Amphetamines Phencyclidine (PCP) C. Prescription Medications: Drivers taking legally prescribed medication issued by a licensed health care professional familiar with the driver's work-related responsibilities must report such use to their immediate supervisor, and may be required to present written evidence from the health care professional which describes the effects such medications may have on the driver's ability to perform his/her tasks. In the sole discretion of the Alcohol and Drug Program Administrator, a driver may be temporarily removed, with pay, from a safety -sensitive position if deemed appropriate. PROHIBITIONS A. Alcohol Prohibitions: This alcohol rule prohibits any alcohol misuse that could affect performance of a safety -sensitive function, including: Use while performing safety -sensitive functions. 2. Use during the 4 hours before performing safety -sensitive functions. 3. Reporting for duty or remaining on duty to perform safety -sensitive functions with an alcohol concentration of 0.02 or greater. 4. Possession of alcohol, unless the alcohol is manifested and transported as part of a shipment. This includes the possession of medicines which contain alcohol (prescription or over-the-counter), unless the packaging seal is unbroken. 5. Use during 8 hours following an accident or until he/she undergoes a post- accident test. 6. Refusal to take a required test. ❖ NOTE: A driver found to have an alcohol concentration of 0.02 or greater but less than 0.04 shall not perform, on or be permitted to perform, safety -sensitive functions for at least 24 hours. The other consequences imposed by the regulations and discussed below do not apply. However, documentation of this test constitutes written warning that County policy has been violated, and could result in disqualification of a driver and disciplinary action, up to an including termination under Brazos County policy. B. Drug Prohibitions: The regulations prohibit any drug use that could affect performance of safety - sensitive functions, including: 1. Use of any drug, except by doctor's prescription, and then only if the doctor has advised the driver that the drug will not adversely affect the driver's ability to safely operate the CMV; 2. Testing positive for drugs; and 3. Refusing to take a required test. All drivers will inform the Alcohol and Drug Program Administrator of any therapeutic drug use prior to performing a safety -sensitive function. Procedures Types of Tests: To the extent practicable, all tests will be conducted during employees' normally scheduled work hours. All testing required by this policy will be conducted in accordance with the Omnibus Transportation Employee Testing Act of 1991 and drug testing guidelines and regulations issued by the Department of Transportation. The following tests are required: Pre-employment: All applicants for employment in CDL positions, or candidates for transfer or promotion to such positions are subject to screening for improper use of controlled substances. (Pre-employment alcohol testing is optional) Note: A pre-employment drug test may be required for an existing employee who was removed from the random testing program for more than 30 days. Post -Accident: Conducted after accidents on CDL employees in County vehicles whose performance could have contributed to the accident, as determined by a citation for a moving traffic violation, and for all fatal accidents even if the driver is not cited for a moving traffic violation. o Alcohol tests should be conducted within 2 hours, but in no case more than 8 hours, after the accident. o CDL employees must refrain from all alcohol use until the test is complete. o Post -accident drug tests must be conducted within 32 hours. Reasonable Suspicion: Conducted when a trained supervisor or manager observes behavior or appearance that is characteristic of alcohol or illicit drug misuse. o If a CDL employee's behavior or appearance suggests alcohol or drug misuse, a reasonable suspicion test must be conducted. o If a test cannot be administered, the driver must be removed from performing safety -sensitive duties for at least 24 hours. o Testing for alcohol abuse must be based upon suspicion which arises just before, during or just after the time when the employee is performing safety -sensitive duties. • Testing for substance abuse may occur at any time upon suspicion. The following conditions are signs of possible alcohol or drug use (not all- inclusive): ■ Abnormally dilated or constricted pupils ■ Glazed stare - redness of eyes (sclera) ■ Flushed face ■ Change of speech (i.e. faster or slower) ■ Constant sniffing ■ Increased absences ■ Redness under nose ■ Sudden weight loss ■ Needle marks ■ Change in personality (i.e. paranoia) ■ Increased appetite for sweets ■ Forgetfulness -performance faltering -poor concentration ■ Borrowing money from co-workers or seeking an advance of pay or other unusual display of need for money ■ Constant fatigue or hyperactivity ■ Smell of alcohol ■ Slurred speech ■ Difficulty walking ■ Excessive, unexplained absences ■ Dulled mental processes ■ Slowed reaction rate Random: Conducted on a random, unannounced basis just before, during or after performance of safety -sensitive functions for alcohol or at any time for drugs. o Each year, the number of random alcohol tests conducted by the County must equal at least *10% of all the safety -sensitive CDL employees. o Random drug tests conducted by the County must equal at least *25% of all CDL employees. *Note: These percentages are subject to change. The FMCSA Administrator's decision to increase or decrease the minimum annual percentage rate for random alcohol and controlled substances testing will be applicable starting January 1 of the calendar year following publication in the Federal Register. Return to Duty and Follow-up: Conducted when an individual who has violated the prohibited alcohol or drug standards returns to performing safety -sensitive duties. All positive tests require a negative test result in or for employee to return to duty. o Follow-up tests are unannounced and at least six (6) tests must be conducted in the first twelve (12) months after a driver returns to duty. o Follow-up testing may be extended for up to sixty (60) months following the return to duty. Conducting Tests Alcohol: DOT rules require breath testing using evidential breath testing (EBT) devices. o Two breath tests are required to determine if a person has a prohibited alcohol concentration. o A screening test is conducted first. Any result less than 0.02 alcohol concentration is considered a "negative" test. If the alcohol concentration is 0.02 or greater, a second, confirmation test must be conducted Drugs: Drug testing is conducted by analyzing a driver's urine specimen, and must be conducted through a U.S. Department of Health and Human Services certified facility. o Specimen collection procedures and chain of custody requirements ensure that the specimen's security, proper identification and integrity are not compromised. o DOT rules require a split specimen procedure. • Each urine specimen is subdivided into two bottles labeled as primary and split. • Both bottles are sent to the laboratory. • Only the primary specimen is opened and used for the urinalysis. • The split specimen remains sealed at the laboratory. • If the analysis of the primary specimen confirms the presence of illegal controlled substances, the driver has 72 hours to request that the split specimen be sent to another DHHS certified laboratory for analysis. o All urine specimens are currently analyzed for the following drugs: ■ Marijuana (THC metabolite) • Cocaine • Amphetamines • Opiates (including heroin), and • Phencyclidine (PCP) o Testing is conducted using a two-stage process. • First, a screening test is performed. • If the test is positive for one or more of the drugs, a confirmation test is performed for each identified drug. ■ Sophisticated testing requirements ensure that over-the- counter medications or preparations are not reported as positive results. o All drug tests are reviewed and interpreted by a physician designated as a Medical Review Officer (MRO) before they are reported to the County. • If the laboratory reports a positive result to the MRO, the MRO will contact the driver and conduct an interview to determine if there is an alternative medical explanation for the drugs found in the urine specimen. • For all the drugs listed above, except PCP, there are some limited, legitimate medical uses that may explain a positive test result. The MRO will take into consideration when the use is pursuant to the instructions of a physician who has advised the driver that the substance does not adversely affect the driver's ability to safely operate a commercial motor vehicle. • If the MRO determines that the drug use is legitimate, the test will be reported to the Designated Employer Representative as a negative result. Refusal to Submit to an Alcohol or Drug Test and the Consequences • Refusal to submit to an alcohol or controlled substances test means that a CDL employee: o Fails to provide adequate breath for testing without a valid medical explanation after he or she has received notice of the requirement for breath testing in accordance with the provisions of this policy, VOL Pg. l 9 o Fails to provide adequate urine for controlled substances testing without a valid medical explanation after he or she has received notice of the requirement for urine testing in accordance with the provisions of this policy, o Refuses to wash his or her hands after being directed to do so during collection of a urine sample, o Admits to the collector of a urine sample that he or she has adulterated or substituted their specimen, o An observed collection of a urine sample, fails to follow the observer's instructions to raise his or her clothing above the waist, lower clothing and underpants, and to turn around to permit the observer to determine if he or she has any type of prosthetic or other device that could be used to interfere with the collection process, o Possesses or wears a prosthetic or other device that could be used to interfere with the collection process, or o Behaves in a confrontational way that disrupts the collection process or otherwise engages in conduct that clearly obstructs the testing process. CDL employees who refuse to submit to an alcohol or drug test are not allowed to perform safety -sensitive functions. Pursuant to the County's authority, CDL employees who refuse to submit to a test will be subject to discipline, up to and including termination. Consequences of Alcohol/Drug Misuse CDL employees who have any alcohol concentration, defined as 0.02 or greater, who are tested just before, during or just after performing safety - sensitive functions must be removed from performing such duties for a minimum 24 hours. o Disciplinary action may up to and including termination may be imposed upon an employee whose alcohol test reveals any alcohol concentration, between 0.02 and 0.04. CDL employees who engage in prohibited alcohol or drug conduct, CDL employees who test positive for alcohol use greater than 0.04 or drug use, must be immediately removed from safety -sensitive functions for a period of time determined by the County at its' sole discretion. o Disciplinary action, up to and including termination, may be imposed upon a CDL employee who engages in prohibited alcohol or drug conduct, CDL employees who test positive for alcohol use greater than 0.04 or drug use. Vol.0a fig. ,alP Information/Training • All current and new employees will receive written information about the testing requirements and how and where they may receive assistance for alcohol or drug misuse. • All employees must receive a copy of this policy and sign the Confirmation of Receipt — see attachments. • All personnel responsible for supervising and managing CDL employees must attend at least two hours of training on alcohol and drug misuse symptoms and indicators used in making determinations for reasonable suspicion testing. o Supervisors and managers will be instructed on the detection of abuse problems and the enforcement of the testing policy. Periodic, on-going training will also occur after implementation of the policy. • This policy will be posted on employee bulletin boards and will be available to all employees. • Educational information will be made available periodically which will focus on the potentially dangerous effects of drug and alcohol use and abuse, the procedures associated with pre-employment drug screening and "reasonable suspicion" testing, the effects on job performance measured in loss of productivity, and the potential safety hazards presented to the individual employee, other employees and the public. • All recruitment advertising will include the statement "Drug/alcohol screening is a condition of employment" at the bottom of the advertisement/posting with the EEO statement. • All final candidates for employment will be given a copy of this policy, and be given the opportunity to read the policy in its entirety. Record Keeping Brazos County will keep detailed records of its drug and alcohol program per DOT Regulations. These records are confidential. Test results will only be released to the county, the substance abuse professional or the MRO. Any other release will only be made with written consent of the CDL driver or in response to court order. APPEAL OF TEST RESULTS A. Alcohol and drug abuse may not only threaten the safety and productivity of all employees of Brazos County, but causes serious individual health consequences to those who use them. Appendix A outlines several personal consequences which may result after abuse of controlled substances. Any confirmed actions prohibited by Part IV above, while performing a safety - sensitive function or refusing to take a breath test, will be grounds for termination. Refusal may be defined as not providing a breath sample or urine as directed, neglecting to sign appropriate control forms, using alcohol within 8 hours of an accident, or engaging in conduct that clearly obstructs the testing process. B. Any driver testing positive for the presence of a controlled substance will be contacted by the County's MRO. The driver will be allowed to explain and present medical documentation to explain any permissible use of a drug. All such discussions between the driver and the MRO will be confidential. The County will not be a party to or have access to matters discussed between the driver and the MRO. If medically supportable reasons exist to explain the positive result, the MRO will report the test result to the County as a negative. C. Within 72 hours after the driver has been notified of a positive test result for drugs he/she may request a retest at their expense of the split sample. This signed request will be provided to the MRO in writing, who will then initiate the new laboratory analysis. If a different result is detected by the subsequent laboratory, the test will be voided by the MRO, and the County's Alcohol and Drug Program Administrator will be notified. A retest may be initiated as appropriate. CONFIDENTIALITY Under no circumstance, unless required or authorized by law, will alcohol or drug testing information or results for any employee or applicant be released without written request from the applicable employee. Drivers are entitled, upon written request, to obtain copies of any records pertaining to the driver's use of alcohol or controlled substances, including any records pertaining to his/her alcohol or controlled substance tests. Copies will be provided within 5 days. Collection of breath and urine samples must always be documented and sealed with a tamper -proof sealing system in the presence of the driver, to ensure that all tests can be correctly traced to the driver. Drug test analysis from the DHHS approved laboratory will be forwarded directly to the Medical Review Officer assigned by the Alcohol and Drug Program Administrator. Alcohol test results will be forwarded by the MRO to the Alcohol and Drug Program Administrator for confidential record keeping. Signature Date APPROVED /OA/ � Duane Peters Date County Judge Vol. �n_ ag. BRAZOS COUNTY FLEET SERVICES DRUG AND ALCOHOL POLICY (FOR NON -CDL HOLDERS) Brazos County is a drug and alcohol free workplace. A county employee may not be present at work during a period the employee's ability to perform his or her duties is impaired by drugs or alcohol. The County believes that a drug and alcohol -free workplace will help ensure a healthy, safe, and secure work environment. This policy applies to all employees of Brazos County Fleet Services regardless of rank or position and shall include full time, part time and temporary employees. An employee may not unlawfully manufacture, distribute, dispense, possess, sell, purchase, or use a controlled substance or drug paraphernalia on County property or while conducting County business not on County property. An employee may not be under the influence of alcohol or illegal drugs while on County property or while on duty for the County. An employee may not possess or use unauthorized prescription or over-the-counter drugs while on County property or while on duty for the County. An employee may not use prescription or over-the-counter drugs while on County property or while on duty for the County in a manner other than that intended by the manufacturer or prescribed by a physician. An employee may use prescription and over-the-counter drugs in standard dosage or according to a physician's prescription if the use will not impair the employee's ability to do his or her job safely and effectively. An employee must keep prescription medications used at work in their original container. An employee taking prescribed or over-the-counter medications is responsible for consulting the prescribing physician or a pharmacist to determine if the medication could interfere with the safe and effective performance of his or her job duties. If the use of a medication could compromise an employee's ability to do his or her job or the safety of the employee, fellow employees or the public, the employee must report the condition to his or her supervisor at the start of the workday or used appropriate personnel procedures (e.g., call in sick, use leave, request change of duty). A supervisor must treat any information related to an employee's authorized use of prescription medications and any other medical information provided by the employee as confidential information. An employee having problems with drugs or alcohol is encouraged to seek treatment from a qualified professional. Information on benefits provided for treatment of alcohol vol. ao'D, P9. 19 and drug abuse problems provided by the County's health plan program is available in the employee's health plan booklet or from the Human Resources Office. Any employee who violates this policy shall be subject to disciplinary measures up to and including termination. Any employee who admits to drug use may be terminated. An employee who voluntarily asks for time off to get treatment and recover from a drug or alcohol abuse problem will be given protections as required by law. Upon returning to work from a bona fide inpatient treatment facility, the employee will be subjected to a volunteer drug testing program as often as monthly until there is evidence the employee no longer uses. Failure to comply with the requirements of the post rehabilitative program including refusing the volunteer testing program will result in termination. The post rehabilitative program will last for as long as two years. If at any time the employee tests positive, or refuses the volunteer drug test during this post rehabilitative program the employee will be terminated. Brazos County will drug test employees who ARE NOT CDL license holders under the following conditions: Pre-employment drug testing — Brazos County has a pre-employment drug testing requirement that must be passed post offer before an employee starts their first day of work. All offers of employment are conditional upon passing a drug and alcohol test. The prospective employee will sign a consent waiver. Suspicion -Based Testing — (Requires Supervisor Training) Under the Influence shall be defined as having a blood alcohol concentration of .04 or more. Reasonable Suspicion — If an employee is having work performance problems or displaying behavior that may be alcohol or drug related, or is otherwise demonstrating conduct that may be in violation of this drug and alcohol policy where immediate action is necessary, the elected official or supervisor will require that employee to submit to breathe test or urinalysis. The following conditions might be signs of possible alcohol or drug use (not an all-inclusive list): • Abnormally dilated or constricted pupils • Glazed stare — redness of eyes (sclera) • Flushed face • Change of speech (faster, slower, slurred) • Constant sniffing • Increased absences Vol. F'g, `(D • Redness under nose • Sudden weight loss • Needle Marks • Change in personality (i.e. paranoia) • Increased appetite for sweets • Forgetfulness, performance faltering, poor concentration • Borrowing money from co-workers or seeking an advance of pay or other unusual display of need for money • Constant fatigue or hyperactivity • Smell of alcohol • Difficulty walking • Excessive, unexplained absences • Dulled mental processes • Slow reaction rate Department Head or supervisors must take action if they have reason to believe one or more of the above listed conditions is indicated and that the substance abuse is affecting their employee's job performance or behavior. The following steps will be taken: 1. Confront the employee involved and keep him/her under direct observation until the situation is resolved. Inform the employee of the problem with his/her job performance and specific violations of the County Policy. 2. If the supervisor believes, after observing or talking to the employee, that the conduct or performance problem could be due to substance abuse, the employee will be immediately required to submit to a breath test or urinalysis. If the employee refuses to submit to testing for any reason, the employee may be terminated. 3. Employees will be asked to release any evidence, such as alcohol or drug paraphernalia, relating to the observation for further testing. Failure to comply may subject the employee to subsequent discipline, up to and including termination. All confiscated evidence will be receipted for with signatures of either the elected officials or supervisors as well as the employee. 4. The elected official or supervisor will remove the employee from the county work station and ensure that the employee is transported to an appropriate collection site and thereafter to the employee's residence. Under no circumstances will the employee be allowed to drive a vehicle until a confirmed negative test result is received. 5. The elected official or supervisor shall, within 24 hours or before the results of the controlled substance test are released, document the particular facts related to the behavior or performance problems and present such documentation to the Human Resources Office for filing. Post -Accident Testing — All employees directly involved in an on-the-job accident or incident resulting in property damage and/or medical treatment may be required to be tested. This will be at the discretion of their elected official or supervisor. Testing Procedures — 1 . The employee will be escorted and driven to the designated facility for specimen collection and/or testing. 2. The employee will be required to follow the drug testing protocol of the medical facility providing the testing. 3. If the employee desires another test to be given, he/she may do so within 2 hours of the specimen being collected and the same specimen will be used. The cost of this request will be paid for by the employee. All initial costs will be paid for by Brazos County. 4. The employee will be placed on paid administrative leave until the results of the test are known. The elected official or supervisor will make arrangements to ensure that the employee is safely returned to his/her residence. 5. Under no circumstances, unless required or authorized by law, will alcohol or drug testing information be released without written consent from the employee. Each employee is expected to cooperate and consent to a drug test when requested under the terms of this policy. Refusal to consent to a drug and/or alcohol test when requested is cause for termination. Any employee who violates this drug and alcohol policy shall be subiect to disciplinary action up to and including termination. Signature Date APPROVED Duane tees Da County Judge LAW ENFORCEMENT MUTUAL AID OR ASSISTANCE INTERLOCAL AGREEMENT THIS INTERLOCAL AGREEMENT is by and between TEXAS A&M UNIVERSITY ("University"), BLINN COLLEGE (College), BRAZOS COUNTY, (Brazos County), the BRAZOS COUNTY SHERIFF (Sheriff), the BRAZOS COUNTY PRECINCT 1-4 CONSTABLES, (Constables) the CITY OF COLLEGE STATION, a Texas Home Rule Municipal Corporation (College Station), the CITY OF BRYAN, a Texas Home Rule Municipal Corporation (Bryan), collectively as the Parties each acting by and through their authorized agents. WHEREAS, The Agreement's purpose is authorizing the Parties Aid and Assistance and cooperation in law enforcement duties, police protection, enforcing laws and detention services, including but not limited to the criminal investigations, securely sharing of sensitive and non - sensitive law enforcement information and records and providing additional law enforcement personnel, resources and equipment for protecting health, life and property; and WHEREAS, the Parties are authorized by the Interlocal Cooperation Act, Texas Government Code, Chapter 791, to enter into an Agreement for the performance of the governmental function of providing Law Enforcement Services; and WHEREAS,the Texas A&M University Police Department exercises primary jurisdiction within the territorial Iimits of the main university campus located within the incorporated limits of the City of College Station and within those areas owned by the Texas A&M University System which lie outside the territorial limits of the main university campus. The Texas A&M University Police Department shares concurrent jurisdiction within the territorial limits of Brazos County. WHEREAS, the Blinn College Police Department exercises primary jurisdiction within the territorial limits of the main college campus located within the incorporated limits of the City of Bryan and within those areas owned by the Blinn College System which lie outside the territorial limits of the main college campus; and WHEREAS, the Brazos County Sheriff's Office exercises primary jurisdiction within the unincorporated territorial limits of Brazos County and those areas owned by Brazos County within the incorporated limits of the -City of Bryan and the City of College Station. The Brazos County Sheriff s Office shares concurrent jurisdiction within the territorial limits of the City of Bryan and the City of College Station and exercises secondary jurisdiction within the territorial limits of those cities; and WHEREAS, the Brazos County Constables territorial limits are established by their respective precinct boundaries. The Brazos County Constables share concurrent jurisdiction within the territorial limits of Brazos County, the City of Bryan, and the City of College Station and exercise secondary jurisdiction within the territorial limits of Brazos County, the City of College Station, and the City of Bryan; and Law Enforcement Mutual Aid or Assistance ILA Page I of 16 WHEREAS, the Bryan Police Department exercises primary jurisdiction within the incorporated limits of the City of Bryan and within those areas owned by the City of Bryan which lie outside the territorial limits of that city; and WHEREAS, the College Station Police Department exercises primary jurisdiction within the incorporated limits of the City of College Station and within those areas owned by the City of College Station which lie outside the territorial limits of that city; and NOW, THEREFORE, in consideration of the mutual promises, benefits and covenants made herein the Parties agree as follows: I. DEFINITIONS The following words and phrases have the following meanings unless the context clearly indicates otherwise: 1.1 Aid or Assistance means providing personnel, equipment and resources related to law enforcement, police protection, enforcing laws and detention services, including but not limited to the criminal investigations, securely sharing of sensitive and non -sensitive law enforcement information and records and providing additional resources and equipment 1.2 Law Enforcement Officer means any peace officer as defined in Texas Code of Criminal Procedure Article 2.12. 1.3 Law Enforcement Personnel means any full time or part time civilian or sworn employee, including Law Enforcement Officers employed by one of the Parties. 1.4 Chief Law Enforcement Officer means the Sheriff, Constable, Chief of Police, or Director or Chief of the University or College Police. This term also applies to any person designated by the Chief Law Enforcement Officer to act on their behalf under this Agreement. 1.5 Presiding Officer means the Mayor, County Judge, or other officer of the respective Parties authorized to declare a state of civil emergency. 1.6 Requesting Agency means the Party requesting assistance from other Parties. 1.7 Responding Agency means the Party providing assistance to the Requesting Party. II. PURPOSE & PROVIDING AID OR ASSISTANCE 2.1 The Parties agree to cooperate in providing Aid or Assistance with law enforcement personnel for law enforcement duties, police protection, enforcing laws and detention services, including but not limited to the criminal investigations, securely sharing of sensitive and non -sensitive law enforcement information and records and providing additional resources and equipment, outside their jurisdictions, subject to availability and the Chief Law Enforcement Officer's discretion when: Law Enforcement Mutual Aid or Assistance ILA Vol. Pa Pg. �JrL) Page 2 of 16 a. Requesting Aid or Assistance. The Requesting Agency's Chief Law Enforcement Officer has requested aid or assistance including the amount and type of equipment or resources and number of requested personnel, the specific dispatch location, and a reasonable estimate of time the assistance is needed, and b. Providing Aid or Assistance. The Providing Agency's Chief Law Enforcement Officer in their sole discretion has determined sufficient law enforcement personnel and equipment and resources that are available for the specific assignment and the health, safety, or welfare of the Responding Agency's citizens will not be endangered by dispatching law enforcement personnel or equipment or resources outside of the Responding Agency's jurisdictional limits. III. PARTY RESPONSIBILITIES 3.1 Reporting. Law enforcement personnel assigned to the Requesting Agency report to the Requesting Agency's officer in tactical control at the assigned location and perform duties as directed. 3.2 Command. Responding Law Enforcement Personnel are under the command of the Requesting Agency's Chief Law Enforcement Officer having the powers of the Requesting Agency's law enforcement officers or personnel and are deemed acting as Law Enforcement Personnel of the Requesting Agency regardless of compensation when responding to an incident. At no time are Responding Agency's employees considered employees of the Requesting Agency. 3.3 Authority. Law enforcement personnel have the same investigative and enforcement authority as if acting their jurisdiction and other oath, bond, or compensation need be made or posted. 3.4 Communication. Communications between the Responding Agency and Requesting Agency is determined by the Requesting Agency's officer in control of the incident. When practical, the primary means of communication shall be by telephone or two-way radio communications either mobile to mobile or mobile to base with the Requesting Agency providing communication center coordination. Routine day to day communications for Aid or Assistance is done by the most practical means. 3.5 Release of Aid or Assistance. Law Enforcement Personnel of the Responding Agency will release law enforcement personnel after they are no longer needed. Notwithstanding any other provisions contained herein, Law Enforcement Personnel assigned to the Requesting Agency shall remain under the ultimate command of the Responding Agency. Consequently, the Chief Law Enforcement Officer of the Responding Agency may at any time, in their sole discretion, withdraw the Responding Agency's Aid or Assistance or discontinue participation in any response. 3.6 Transporting and Detention. The Responding Agency's Law Enforcement Personnel may be assigned to processing and transporting arrestees to designated detention facilities. If temporary detention facilities are necessary and are deemed inadequate by design, continuous supervision shall be provided for until permanent facilities are located. Law Enforcement Mutual Aid or Assistance ILA Page 3 of 16 Vol. pg. 3.7 Compensation. All Law Enforcement Personnel are entitled to receive compensation and benefits from the Responding Agency. Law Enforcement Personnel must receive the same wage, salary, pension, and any other compensation and benefits, including, but not limited to injury or death benefits, workers compensation benefits, reasonable travel expenses as though they were responding in their jurisdiction for their agency. 3.8 Expenses and Funding. The Requesting Agency must reimburse the Responding Agency for reasonable expenses after written and detailed reimbursement request is made. The Requesting agency must pay any undisputed expenses within. thirty (30) days after receiving the request. Each Party providing Aid or Assistance does with available funds from current revenues. No Party is liable for failing expend unbudgeted funds to provide Aid or Assistance. 3.9 Term and Termination. This Agreement is effective on the Effective Date, which is the date the last party executes the Agreement making it fully executed. The initial Agreement term is one (1) year. The Agreement will automatically renew for successive one (1) terns after the initial term, until terminated. A Party wanting to terminate their participation must provide written notice to all other Parties thirty (30) days before that Party's terminate date. Termination of participation in this Agreement by a Party or Parties does not affect the continued participation among remaining Parties and this Agreement shall continue in force and effect and remain binding on the remaining Parties. IV. GENERAL TERMS 4.1 Interlocal Cooperation Act. Each Party to this Agreement is a local government as defined in the Interlocal Cooperation Act. Nothing in this Agreement will be construed as a waiver or relinquishment by either Party of its right to claim such exemptions, privileges, and immunities as may be provided by the Constitution and the Laws of the State of Texas. No separate legal entity is created by this Agreement. 4.2 Amendment. The terms and conditions of this Agreement may be amended upon mutual consent of all Parties. Mutual consent will be demonstrated by approval of each governing body of each Party hereto. No amendment to this Agreement shall be effective and binding unless and until it is reduced to writing, duly approved and signed'by the authorized representativds of both Parties. 4.4 Hold Harmless. To the extent permitted by the Constitution and the laws of the State of Texas and subject to the limitations as to liability and damages in the Texas Tort Claims Act and without waiving its governmental immunity, each party agrees to hold harmless each other, its governing board, officers, agents and employees for any liability, loss, damages, claims or causes of action caused or asserted to have been caused directly or indirectly by any other party to this Agreement or any of its officers, agents or employees, or as the result of its performance under this Agreement. Each Party remains solely responsible for any legal defense and any civil liability due to the acts or omission of their employees. Notwithstanding any other terms in this Agreement nothing is construed as a waiver of any legal defense or remedy of any nature to any claim against a Party. Law Enforcement Mutual Aid or Assistance ILA Page 4 of 16 vol. Pg. 5� 4.5 Insurance. The Parties must maintain statutory workers' compensation coverage on its employees, and must carry additional insurance against public liability for injury to persons including death and property damage or arising out of or in connection from this Agreement. Such insurance policy shall be in an amount not less than 4.6 Entire Agreement. This Agreement contains the entire agreement between the parties and supersedes any and all prior agreements, arrangements, or understandings between the Parties relating to the subject matter of this Agreement. No oral understandings, statements, promises, or inducements contrary to the terms of this agreement exist. This Agreement cannot be changed or terminated orally. No verbal agreement or conversation with any officer, agent, or employee of any Party before or after the execution of this Agreement shall affect or modify any of the terms or obligations hereunder. 4.7 Venue and Choice of Law. This Agreement has been made under and shall be governed by the laws of the State of Texas. Performance and all matters related thereto shall be in Brazos County, Texas, United* States of America and venue shall be in any court having jurisdiction in Brazos County. 4.8 Authority to Contract. Each Party has the full power and authority to enter into and perform this Agreement and the person signing this agreement on behalf of each Party has been properly authorized and empowered to enter into this Agreement. The persons executing this agreement hereby represent that they have authorization to sign on behalf of their respective governmental bodies 4.9 Waiver. Failure of any Party, at any time, to enforce the provision of this Agreement, shall in no way constitute a waiver of that provision, nor in any way affect the validity of this agreement, any part hereof, or the right of either Party thereafter to enforce each and every provision hereof. No term of this Agreement shall be deemed waived or breach excused unless the waiver shall be in writing and signed by the Party claimed to have waived. Furthermore, any consent to or waiver of a breach will not constitute consent to or waiver of or excuse of any other different or subsequent breach 4.10 Savings Clause. If one or more provisions or terms contained in this Agreement shall, for any reason, be held invalid, illegal, or otherwise unenforceable, such invalidity, illegality, or unenforceability shall not affect any other provision or term hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision or term had never been contained herein. 4.11 Multiple Originals. It is understood and agreed that this Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes 4.12 Effective Date. This Agreement is effective when signed by the last party signing making the Agreement fully executed. Law Enforcement Mutual Aid or Assistance ILA Vol. P9• �" ' Page 5 of 16 4.13 Prior Agreement. After final Agreement execution by all Parties this Agreement will terminate the previous Interlocal Agreement Emergency Law Enforcement Assistance dated September 26, 2013. 4.14 Notice. Any official notices by one Party to another must be in writing sent by certified mail return receipt requested, properly addressed to the respective Parties as stated below. Any other day to day communication by the Parties' staff may be by any other means of sufficient communication. BRAZOS COUNTY Brazos County Sheriff Precinct One Constable 300 East 291 Street, Suite 105 12845 FM 2154, Suite 140 Bryan, Texas, 77803 College Station, Texas, 77845 Tel: (979) 361.4148 Tel: (979) 695-0030 Fax: 979 361-4170 Fax: 979 695-0324 Precinct 2 Constable Precinct 3 Constable 300 East 26th Street, Suite 10913 1500 George Bush Drive Bryan, Texas, 77803 College Station, Texas, 77845 Tele: (979) 361-4477 Tel: (979) 694-7900 Fax: 979) 361-4455 Fax: 979 694-790 Precinct 4 Constable with copy to: 206 N. Washington Avenue Brazos County Judge Bryan, Texas, 77803 300 East 29' Street, Suite 114 Tel: (979) 3614266 Bryan, Texas 77803 Fax: (979) 361-4200 Tel: (979) 361-4102 Fac: 979 823-6593 TEXAS A&M UNIVERSITY TAMU Chief of Police with copy to: 1231 TAMU TAMU President 1111 Research Parkway Texas A&M University College Station, Texas, 77843 81 Floor Rudder Tower Tel: (979) 845-8898 College Station, Texas 77843 Fax: (979)862-8109 Tel: (979) 845-2217 Fax 979 845-5027 BLINN COLLEGE Blinn College Chief of Police with copy to: Blinn College Blinn College President 2423 Blinn Blvd. Blinn College P.O. Box 6030 2423 Blinn Blvd. Bryan, Texas 77805 P. O. Box 6030 Tel: (979) 209-7418 Bryan, Texas 77805 Fax 979 209-7448 Tel: 979 830-4112 COLLEGE STATION Chief ofPolice with copy to: College Station Police Department City Manager PO Box 9960 City of College Station 2611 Texas Avenue PO Box 9960 College Station, Texas 77840 1101 Texas Avenue South. Tel: (979) 764-3605 College Station, Texas 77840 Fax (979)764-3468 Tel: (979)764-3510 Fax: 979 764-6377 BRYAN Cbief of Police with copy to Bryan Police Department City Manager 301 South Texas Avenue City of Bryan Bryan, Texas 77803 300 South Texas Avenue Tel: (979) 209-5387 Bryan, Texas 77803 Fax: (979) 209-5388 Tel: (979)209-5100 Fax: 979 209-5106 Law Enforcement Mutual Aid or Assistance ILA Page 6 of 16 Vol.9 oZ Pg. ,5g EXECUTED this the a — day of `� Co-� , 2019 by Brazos County. COUNTY OF BRAZOS By: o Brazos County Judge ATTEST: C � County Clerk Law Enforcement Mutual Aid or Assistance ILA 1�. .AA it.t go Page 7 of 16 EXECUTED this the 12 day of , 2019 by the Brazos County Sheriffs Office. COUNTY F BRAZOS By: Brazos County Sheriff ATTEST: County Clerk CountyA Law Enforcement Mutual Aid or Assistance ILA FORM: Vol. oa Pg. y�� Page 8 of 16 EXECUTED this the Q— day 2019 by the Office of the Constable, Precinct 1. COUNTY OF BRAZOS Brazos County Constable Precinct 1 ATTEST: APPR S FORM: C � 641,4z 1 a"k� " V Coun Clerk Coun y Attrn Law Enforcement Mutual Aid or Assistance ILA vAl. t�l- pg. I Page 9 of 16 EXECUTED this the day of �,..�� , 2019 by the Office of the Constable, Precinct 2. COUNTY OF BRAZOS By. Brazos County Constable recinct 2 ATTEST: APPR FO e'� - �r CoGty Clerk Countyrney Law Enforcement Mutual Aid or Assistance ILA Vol. o Pg. I LQ Page 10 of 16 EXECUTED this the 2 day of , 2019 by the Office of the Constable, Precinct 3. COUNTY OF BRAZOS Brazos County Constable Precinct 3 ATTEST: ��._ /WE , Law Enforcement Mutual Aid or Assistance ILA owl County Attorney • vol. pg. l l Q 3 Page 11 of 16 EXECUTED this the day ofQ ` t '2019 by the Office of the Constable, Precinct 4. COUNTY OF BRAZOS By: ` Brazos County Constable Precinct 4 ATTEST: Law Enforcement Mutual Aid or Assistance ILA Vol. 3CQ Ll g. lk7u Page 12 of 16 EXECUTED this the day of 2019 by Texas A&M University. MI - ATTEST: Secretary TEXAS A&M UNIVERSITY Law Enforcement Mutual Aid or Assistance ILA APPROVED AS TO FORM: General Counsel Vol. OC -L Pg. l us Page 13 of 16 EXECUTED this the day of , 2019 by Blinn College. BLINN COLLEGE By: TED RASPILLER President ATTEST: Secretary Law Enforcement Mutual Aid or Assistance ILA APPROVED AS TO FORM: Attorney Vol.,a)OZ Pg. ILSLQ Page 14 of 16 EXECUTED this the City of College Station. ATTEST: City Secretary day of , 2019 by CITY OF COLLEGE STATION Mayor, City of College Station APPROVED City Manager City Attorney Assistant City Manager/CFO Law Enforcement Mutual Aid or Assistance ILA Page 15 of 16 Vol. 3n@�- pg. EXECUTED this the day of , 2019 by City of Bryan. 0 CITY OF BRYAN Mayor, City of Bryan ATTEST: APPROVED AS TO FORM: City Secretary City Attorney Law Enforcement Mutual Aid or Assistance ILA Page 16 of 16 vol. pg.ILQ S— AMENDMENT TO 19-133 THIRD PARTY GUARDIAN SERVICES THIS AMENDMENT TO 19-133 THIRD PARTY GUARDIAN SERVICES ("Amendment") is entered into and effective this 24th day of September, 2019 ("Effective Date") by and between Brazos County ("Customer"), and Family Eldercare, Inc. ("Contractor") each of which may alternatively be referred to herein as a "Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into that certain original contract #19-133 ("Agreement") for purposes of Family Eldercare, Inc. to provide of the service of third party guardianship services; and WHEREAS, the Parties desire to amend the commercial general liability insurance in original contract # 19-133. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as follows: 1. Revised section b. in Commercial General liability to state, "Minimum Combined Single Limit of $1,000.000.00 per occurrence, $3,000,000.00 aggregate, for bodily injury and property damage." 2. Remove section d. in Commercial General Liability stating, "Excess Liability Umbrella Policy in the amount of not less than $1,000,000.00 will be provided at the vender's expense. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment and shall be binding on all Parties hereto. .. BRAZOS COUNTY Sig ature tr Title Date / v FAMILY ELDERCARE, INC. ��-I Signature Kent Herring_ Name CEO Title Date 9/18/2019 vol. Pg. llacl .t. L�D�R° ;' A►�; CONTRACT IN THE PUBLIC INTEREST BETWEEN • BRAZOS COUNTY, TEXAS, AND FAMILY ELDERCARE (FY 2019-2020) THIS CONTRACT is entered into by and between BRAZOS COUNTY, a political subdivision of the State of Texas, hereinafter referred to as ("BRAZOS COUNTY"), and FAMILY ELDERCARE, hereinafter referred to as ("FAMILY ELDERCARE"). WITNESSETH WHEREAS, BRAZOS COUNTY -has an interest in supporting guardianships for individuals who are unable to care for themselves and have no family or friends to serve as guardian; WHEREAS, FAMILY ELDERCARE has an interest in supporting the provision of community and county -wide eldercare support services; WHEREAS, BRAZOS COUNTY believes that it is in the public interest to enter into this CONTRACT with FAMILY ELDERCARE; NOW, THEREFORE, THE PARTIES agree as follows: Public Purpose and Public Benefit. FAMILY ELDERCARE will operate as an independent contractor in Brazos County, Texas. FAMILY ELDERCARE shall use the funding paid hereunder to perform the services and achieve the broad goals outlined in this CONTRACT, which must be based on referrals from Brazos County. The services include, but are not limited to the following items in order to complete the project: As described in the Third -Party Guardianship Proposal for RFP 19-133 from Family Eldercare, set forth in the included Exhibit "A" and dated June 17, 2019, which is incorporated herein as if copied in full. Reports/Payment. FAMILY ELDERCARE shall provide to BRAZOS COUNTY quarterly and annual financial reports in a form agreed upon by BRAZOS COUNTY, and FAMILY ELDERCARE shall cooperate with annual inspections and audits that BRAZOS COUNTY or the auditor on behalf of BRAZOS COUNTY may make to ensure service standards and fiscal responsibility. In return, BRAZOS COUNTY agrees to pay fiom funding provided by BRAZOS COUNTY to FAMILY ELDERCARE the full yearly amount of $80,000,00 payable in 12 monthly installments per schedule illustrated on Exhibit `B" of this agreement. Reimbursement of Funis. Despite the agreed upon method of payment set forth above, FAMILY ELDERCARE agrees to return to BRAZOS COUNTY all funds distributed to FAMILY ELDERCARE if (a.) FAMILY ELDERCARE's use of the funds for intended purposes is insufficient; (b.) this CONTRACT is terminated for any reason; (c) FAMILY ELDERCARE fails in any other respect under this CONTRACT; (d.) FAMILY ELDERCARE changes its operations in such a way that, in BRAZOS COUNTY's opinion, the FAMILY ELDERCARE no longer serves a public purpose; or (e) FAMILY ELDERCARE conveys, leases or otherwise transfers its interest in its operations to another entity without the prior written consent of BRAZOS COUNTY, which such consent shall not be unreasonably withheld provided the successor entity continues to use a public purpose consistent with the spirit of this CONTRACT. The reimbursement of funds shall be prorated based on those portions that were reasonably used for intended purposes. (f.) According to the Texas Estate Code FAMILY ELDERCARE is allowed to recoup all benefits, case management, and associated service fees. (g.) Attorney's fees and/or legal work is not included in program fees. Records. FAMILY ELDERCARE shall keep sufficient records of all of its expenditures in connection with services rendered pursuant to this CONTRACT. FAMILY ELDERCARE agrees that BRAZOS COUNTY'S auditors shall have the right to audit such FAMILY ELDERCARE records on an annual basis along with their regular review of records in a manner and form to be agreed upon by BRAZOS COUNTY and FAMILY ELDERCARE. FAMILY ELDERCARE further agrees that BRAZOS COUNTY or its duly authorized representatives shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine and photocopy any and all books, documents, papers and records of FAMILY ELDERCARE which are directly pertinent to the services to be performed under this Agreement for the purpose of making audits, examinations, excerpts, and transcriptions. FAMILY ELDERCARE expressly agrees that BRAZOS COUNTY shall have access during noi7nal working hours to all necessary FAMILY ELDERCARE facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. Additionally, BRAZOS COUNTY shall give FAMILY ELDERCARE reasonable advance notice of intended audits. voi. pg. l�_ Independent Contractor/Indemnity., It is understood and agreed that FAMILY ELDERCARE is not and shall not in any sense be considered an employee, partner or joint venture with BRAZOS COUNTY, additionally neither shall FAMILY ELDERCARE be considered or in any manner hold itself out as an agent or official representative of BRAZOS COUNTY. FAMILY ELDERCARE shall be considered an independent contractor for purposes of this CONTRACT and shall in no manner incur any expenses or liability on behalf of BRAZOS COUNTY, FAMILY ELDERCARE FURTHER AGREES TO HOLD BRAZOS COUNTY HARMLESS FOR ANY AND ALL CLAIMS BY THIRD PARTIES FOR ANY INJURIES, DAMAGES, OR LIABILITY OF ANY KIND ARISING UNDER THIS CONTRACT OR OCCASIONED BY FAMILY ELDERCARE. Compliance With All Laws. FAMILY ELDERCARE and BRAZOS COUNTY each agree, in connection with the services or any related items to the subject matter of this CONTRACT, to comply with any and all local, state or federal requirements. Notice. Any notice required to be given under the terms of this CONTRACT shall be effective if and when given in writing and mailed by certified mail to the addresses listed below or subsequently provided in writing: OFFICE OF BRAZOS COUNTY PURCHASING 200 S. Texas Ave. Ste. 352 Bryan, Tx, 77803 FAMILY ELDERCARE Attn: Kent Herring 1700 Rutherford lane Austin, Tx. 78754 No Assignment. This CONTRACT may not be assigned. Termination. Notwithstanding the agreed upon term, this CONTRACT may be terminated upon the occurrence of any of the following: (a.) the termination of the corporate or business existence of FAMILY ELDERCARE; (b,) the insolvency of FAMILY ELDERCARE, the filing of a petition in bankruptcy either by or against FAMILY ELDERCARE, or an assignment by FAMILY ELDERCARE for the benefit of creditors; (c.) the breach by FAMILY ELDERCARE of any of the terms of this CONTRACT and the continuation of such breach for a period of ten (10) days after written notice is given by BRAZOS COUNTY to FAMILY ELDERCARE of such breach. (d.) upon BRAZOS COUNTY's sole discretion with or without cause by providing thirty (30) days written notice. Term. The stated term of this CONTRACT shall be from September 1, 2019 until August 31, 2020, with option to renew annually, with on-going contractual obligations relating to audits and record keeping by FAMILY ELDERCARE extending beyond the termination date (and the payment of funds by BRAZOS COUNTY). Employees. The parties covenant and agree that each party will pay its own salaries, and all Social Security taxes, Federal and State Unemployment Insurance, Worker's Compensation Insurance and any similar taxes or expenses related to its own employees, including, but not limited to, license fees, insurance premiums and outfitting expenses. The Parties shall be responsible for complying with all Federal, State and Local laws, ordinances and regulations regarding its own employees. Venue & AiDplicable Law. Venue of this CONTRACT shall be BRAZOS COUNTY, Texas, and the laws of the State of Texas shall govern all terms and conditions. Severability. In case any one or more of the provisions contained in this CONTRACT shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision in this CONTRACT and this CONTRACT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained in it Proof of Non -Profit Status. FAMILY ELDERCARE has provided proof of status as a 501(c) non-profit corporate entity, which is attached and marked as Exhibit "C" and is incorporated herein as if copied in full. EXECUTED to be effective as of the 1st play of September 2019. FOR BRA S COUNTY: Date:7h L(s [If Hon. Judge DXne Peters Brazos County FOR FAMILY ELDERCARE: 1446 Date• Kent Herring - C40 O Family Eldercare *Exhibit A. Third Party Guardianship Proposal for RFP 19-133 *Exhibit B. Payment Schedule *Exhibit C. 501(c) setter CONTRACT IN THE PUBLIC INTEREST BETWEEN BRAZOS COUNTY, TEXAS, AND FAMILY ELDERCARE (FY 2019-2020) Probate Court Operations - County Courts at Law 1 and 2 EXHIBIT A Third Party Guardianship Proposal for RFP 19-133 This page intentionally left blank: REQUEST FOR PROPOSAL RFP NO. 19-133 Third Party Guardian Services SEALED PROPOSALS TO BE SUBMITTED BEFORE: Tuesday, June 18, 2019.2:00pm CST TO THE: BRAZOSCOUNTY PURCHASING DEPARTMENT 200 S. Texas Ave. Suite 352 Bryan, TX 77803 Phone: (979) 361-4290 Fax: (979) 361-4293 Vendors, their employees and/or representatives are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, regarding this proposal from the issuing date of the proposal until scheduled oral presentations or the date the Brazos County Commissioners Court meets to consider award for the RFP. Any such contact will be grounds for rejection of the vendor's proposal. In compliance with this solicitation, the undersigned proposer having examined the solicitation and specifications and being familiar with the conditions to be met, hereby submits the following RFP for furnishing the material and/or services listed on the attached proposal form and agrees to deliver said items at the locations and for the prices set forth on the proposal form. Company Nai By (Print): Physical Address: Mailing Address: Phone: 1 -7 b o �?, &-r- G—) rri 41)6� 1 n =c=4C] 5 pp Email: Q m` 6 l , d HCl lIPage �-\ Vol. '2 6/18/2019 Bid Contact Information i $WYCIFaavaai BiU �y7 1( -eya• �. ;zj. Bid Events I Admin Brazos Valley e -Marketplace `--J My Profile Help Log Off Welcome familyeldercare! Response Detail - 19-133 1- Return 7% Documents Response History g Bid History Bid Number 19-133 (Third Party Guardian Services) Close Date & Time 6/18/2019 02:00:00 PM (CT) Time Left 5 hours 48 minutes Response Status Responses to this opportunity are not submitted through this system. Review the sections below for instructions. Event Details Questions Attachments Bid Information Bid Contact Information Bid Type RFP Workgroup Brazos County Issue Date & Time 5/17/2019 08:00:00 AM (CT) Contact Name Ms. Kaitlyn Nachlinger Buyer III Close Date & Time 6/18/2019 02:00:00 PM (CT) Address 200 South Texas Ave. Bid Status Issued Ste. 352 Question Cutoff Date 6/11/2019 05:00:00 PM (CT) Bryan, TX 77803 USA Department Purchasing Building County Administration Building Floor/Room Ste. 352 Contact Phone (979) 361-4285 Contact Email knachlinger@brazoscountytx.gov Ship to Information Bill to Information Workgroup Brazos County Workgroup Brazos County Contact Name Charles Wendt Address PO Box 914 Address 200 South Texas Ave. Bryan, TX 77806 USA Ste. 352 Department Auditor's Office Bryan, TX 77803 USA Contact Phone (979) 361-4350 Department Purchasing Contact Email mconkel@brazoscountytx.gov Building County Administration Building Floor/Room Ste. 352 Contact Phone (979) 361-4290 Contact Fax (979) 361-4293 httpsJ/brazosbid.ionwave.noUDesktop.aspx?pld=15&bid=14&bold=165&bwid=l&ret=37 Vol.:��]� 1/f g. r 6/18/2019 i s • gCITYOF BRYAN }� SVO.rI.�.mmgr• �� Dsid Events I Admin Brazos Valley e -Marketplace ;Y My Profile Help Log Off Welcome familyeldercarel Response Detail - 19-133 a Return � Documents g Response History .- Bid History Bid Number 19-133 (Third Party Guardian Services) Close Date & Time 6/18/2019 02:00:00 PM (CT) Time Left 5 hours 47 minutes 31 seconds Response Status Responses to this opportunity are not submitted through this system. Review the sections below for instructions. Event DeQuestions Attachments tails Bid Questions 0 Ask Question Question Cutoff Date 6/11/2019 05:00 PM (CT) Question re: RFP 19-133 Section 0.10 Service Reimbursement/Offset Costs Good Day, Will the contract start date differ from the RFP award date? Thank you, Family Eldercare Grants Team Answer This is to be discussed during negotiation. Submitted 6/7/2019 10:54:19 AM (CT) Question re:RFP 19-133 Section 0.10 Good Day, For additional understanding, under our current county contracts we are encouraged to apply for and keep any allowable case management fees as stipulated under the Estates Code Sec. 1155.202. This allows us to keep the funding per client ask to the County at a reduced amount. These do not apply to each and every guardianship client, only those that are eligible. To be able to complete our application, are there any fees that we can collect per the Estates Code separate from the County Contract that would NOT have to be paid to the county (as these funds are not considered a reimbursement because the additional case management fees do not get paid out from the County initially). Regards, Family Eldercare Grants Team Answer If you want to make this a part of your proposal then this is welcomed. The proposal is not the contract, there will be room for negotiation. Submitted 6/6/2019 12:35:16 PM (CT) Question re: RFP 19-133 Section 0.10 Service Reimbursement/Offset Costs Good Day, Will the organizational guardianship program be able to apply for any allowable case management fees as Identified in the Estates Code Sec. 1155.202. If so, will this affect the payment from Brazos County? Regards, Family Eldercare Grants Team Answer Any fees recovered from billing against Medicaid Applied Income under TEC 1155.202 would be tendered https:/ibrazosbid.lonwave.net/Desktop.aspx?pfd=100182&bid=14&bcld=l65&bwld=l&ret=37 112 V®I. �cZ P.g. --6 I 6/1812019 __ Brazos Valley e -Marketplace \ to the county as they wo't—,,')e funds recovered outside of the contra i UPDATE: The organizational guardianship program may apply for allowable case management fees as identified in the Estates Code Sec. 1155.202. Submitted 6/3/2019 02:35:38 PM (CT) Question re: RFP 19-133 Section 0.10 Service Reimbursement/Offset Costs Good Morning, We are requesting added clarity to help us better understand this stipulation, please. If a more formal format is required for this question. Please advise. Regards, Family Eldercare Grants Team Answer The idea is that if an indigent ward under the guardianship contract recovers or Inherits assets, the guardian would be under an obligation to reimburse the county for fees and costs paid under the contract (if we had paid out $4,800 and $500,000 was recovered the guardian would move to reimburse the county $4,800 and the case would likely become private pay until funds were depleted. Submitted 5/28/2019 10:55:27 AM (CT) Question re: RFP 19-133 Section 0.6 Background Checks Good Morning, Being that clear backgrounds are assumed by a )BCC certification, and that this information is highly confidential, please expand on the need for additional background check documentation. If a more formal format is required for this question. Please advise. Regards, Family Eldercare Grants Team Answer All proposed guardians other than attorneys, certified guardians or corporate fiduciaries are subject to a criminal history background check. If the value of the liquid assets of the proposed ward's estate is $50,000 or less, the ]BCC will initiate and conduct a name and date of birth criminal history search based on the information provided in the guardianship registration Information. The 3BCC will send the results to the probate clerk. Submitted 5/28/2019 10:51:50 AM (CT) Items 1 - 5 shown of 8 Page 1 of 2 shown First < 1 2 > Last hrips:#brazosbid.ionwave.net/Desktop.aspx?pid=100182&bid=14&bdd=165&bwid=1&ret=37 Vol. '3 Da P9.* 2/2 Brazos County is seeking Proposals for Third Party Guardian Services that will serve as an independent contractor for Brazos County for wards of the Brazos County Courts at Law not to exceed ten per month. Proposals will be received, publicly opened, and acknowledged at 2:00 P.M., Tuesday, June 18, 2019 in the Brazos County Purchasing Department, Suite 352, Brazos County Administration Building, 200 South Texas Ave., Bryan, Texas. Release of RFP _ Advertisement Dates Deadline for Questions Proposal Submission Deadline Proposer Interviews (if needed) Anticipated Award A. Procurement Delivery Friday, May 17, 2019 Friday, May 17, 2019 Friday, May 24, 2019 Tuesday, June 11, 2019 Tuesday, June 18, 2019 2:00 PM July July Brazos County will follow the Texas Local Government Code, Chapter 262.030 for this RFP process. The proposals will be opened on the date and time mentioned above and only the names of the proposers will be read aloud. The proposals will be distributed to the evaluation committee and this committee will evaluate each proposal according to the criteria set forth in this RFP. The committee will determine how many of the top evaluated firms will be negotiated with depending on the scores and other factors at the discretion of Brazos County. If the County chooses, these top scoring firms will be given an opportunity to present potential cost saving suggestions to the County. The County will consider each of these suggestions and select those that the County believes present the best "value" to the project. The County will then send the selected cost saving prospects to each of the top evaluated firms for consideration and pricing. This process may be repeated depending on the project and its complexity. All firms will be accorded fair and equal treatment with respect to any opportunity for discussion and revision of proposals and no pricing will be shared with any of the firms at any time until after an award is made and contract is approved by Commissioners' Court. A best and final offer will be requested including any revisions and allowing for a revision of the completion timeframe for inclusion into final contract. B. Alternates No alternates exist for this project. C. Conditions of RFP The following instructions apply to all proposals and become a part of terms and conditions of any proposal submitted to the Brazos County Purchasing Department, unless otherwise specified elsewhere in this solicitation. All proposers are required to be informed of these terms and conditions and will be held responsible for having done so: 1. Definitions: In order to simplify the language throughout this proposal, the following definitions shall apply: 21Page Vol. cZ Pg. 1 `61 BRAZOS COUNTY - Same as County. COMMISSIONERS' COURT - The elected officials of Brazos County, Texas given the authority to exercise such powers and jurisdiction of all county business as conferred by the State Constitution and Laws. CONTRACT - An agreement between the County and a Vendor to furnish supplies and/or services over a designated period of time during which repeated purchases are made of the commodity specified. COUNTY - The government of Brazos County, Texas and its authorized representatives. PROPOSER — Firm submitting a response to this solicitation. SUB -CONTRACTOR - Any Vendor hired by the prime Vendor to furnish materials and services specified in this solicitation. VENDOR - The successful firm awarded this contract as a result of this solicitation. 2. Upon acceptance and approval by the Commissioners' Court, this proposal will be made part of the contract between Brazos County and the successful vendor for the period designated. 3. Proposals must be received by the Purchasing Department prior to the time and date specified. 4. The County reserves the right to accept or reject in part or in whole, any proposals submitted, and to waive any technicalities for. the best interest of the County. 5. Brazos County shall not be responsible for any verbal communication between any employee of the County and -any proposer. Only written specifications and written price quotations will be considered. 6. Brazos County reserves the right to reject any proposals that do not fully respond to each specified item. 7. Should there be a change in ownership or management; the contract shall be canceled unless a mutual agreement is reached with the new owner to continue the contract with its present provisions and prices. This contract is nontransferable and non -assignable by either party. 8. The County may cancel this contract at any time for any reason, provided a thirty- day written notice is given. 9. The proposal award shall be based on, but not necessarily limited to, the following factors: Total Cost 30% References 20% Personnel Qualifications 20% Experience of Firms Personnel 15% Organization of Proposal 15% 10. Although the cost is an essential part of the proposal, Brazos County is not obligated to award a contract on the sole basis of cost. 3 1 P a g e Vol. `�r>a Pg.,� 11. Acceptance of work provided shall be made by the County at the sole discretion of the Commissioner's Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to the County of any and all documentation as may be required. 12. Title and risk of loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. 13. This agreement shall be governed by the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 14. No proposal may be withdrawn after opening time without acceptable reason and with the approval of Purchasing Agent. 15. Proposals will not be considered if submitted by telephone, fax or any other means of rapid dispatch, nor will a proposal be considered if submitted to any other person or department other than specifically instructed. 16. All proposals shall be submitted in accordance with the instructions contained herein. Brazos County will not be liable for any information received through other websites or sources of information. It is the sole responsibility of the vendor to verify the accuracy of information received from sources other than Brazos County. It is recommended that the vendor check the Brazos Valley e -Marketplace at hq://brazosbid.ionwave.net for addenda prior to submitting their proposal. 17. There is no expressed or implied obligation for Brazos County to reimburse responding service providers for any expenses incurred in preparing proposals in response to this request. 18. Proposals must show full company name, mailing address and telephone number and be manually signed by an authorized sales or quotation representative of the proposer. Company name and authorized signature shall appear in each space provided. The proposer must include Employer Identification Number and signature for the proposal to be valid. 19. Proposals must be submitted on units of quantity specified. In the event of errors in extended prices the unit price shall govern. In the event of a discrepancy between the numbers given for the price and the word form of the price, the word form shall govern. Any suggested change in quantity on the part of the proposer to secure better price or delivery is welcomed and may be given consideration provided that the proposer also bids on the quantity specified. 20. It is our policy not to furnish proposal results over the phone. Proposal results and tabulation sheets will be posted on Brazos County website after it is awarded by Commissioners Court. 21. This proposal will be made part of any resulting contract the County may enter into. The terms and conditions of the County, contained in this RFP shall supersede those of the vendor in the event of a conflict. 41Paje Vol.�o� pg. 10.� 22. If any provision of this contract shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court of competent jurisdiction finds that any provision of this contract is invalid or unenforceable, but that by limiting such provision it may become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 23. No oral statements of any person shall modify or otherwise change or affect the terms, conditions or specifications. All change orders to this agreement shall be made in writing and shall not be effective unless signed by an authorized representative of Brazos County. D. Special Provisions 1. Proposers with questions regarding the bid should submit them in writing via the Brazos Valley e -Marketplace https://brazosbid.ionwave.net. 2. Fill out the proposal completely identify the proposal name and number on the outside and return it to the Brazos County Purchasing Department. Administration Buildings 200 South Texas Ave.. Suite 352, Bryan, Texas 77803 prior to the submission deadline. The proposal is invalid if it is not deposited at the designated location prior to the time and date advertised, or prior extension issued by the County. 3. All proposals shall be prepared on the bid forms located on the Brazos Valley e -Marketplace https://brazosbid.ionwave.net. The proposer must put the proposal number and name on the front of the envelope before mailing it to the Purchasing Department. 4. During the evaluation process, Brazos County reserves the right, in the best interest of the County, to request additional information or clarification from proposers. 5. The contract shall be awarded to the responsible proposer whose proposal is determined to be the best evaluated offer. 6. Your response to this proposal should be clear and concise addressing all requirements listed above and any other factors not specifically mentioned which would be advantageous to Brazos County. 7. All services contracted herein shall be done in a courteous and orderly manner. All vendor personnel shall be appropriately dressed at all times while performing any aspect of this contract. 8. The personnel performing the services contracted herein shall be under the sole responsibility and the employment of the vendor. E. Trade Secrets. Confidential Information and the Texas Public Information Act 1. Brazos County, Texas is subject to the Texas Publication Information Act, Chapter 552, Texas Government Code. Proposals submitted to Brazos County, Texas in response to this 5JPa.ge Voi. � Pg• !� RFP are subject to release by the County as public information. If the proposer believes that the proposal response, or part of it are confidential, as proprietary information, (s)he must specify that either all or part is excepted and provide specific and detailed justification for its claim of confidentiality. Vague and general claims to confidentiality are not acceptable. All proposals or parts of the proposals which are not marked as confidential will be considered public information after a contract has been awarded. The successful proposal may be considered public information even though parts are marked confidential. 2. Brazos County, Texas assumes no responsibility for asserting legal arguments on behalf of proposers. Proposers are advised to consult with their legal counsel concerning disclosure issues resulting from this proposal process and to take precautions to safeguard trade secrets and- other proprietary information. 3. Marking your entire Proposal CONFIDENTIAL/PROPRIETARY is not in conformance with the Texas Public Information Act. F. Conflict of Interest The proposer shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of Brazos County. 2. By signing and executing this proposal, the proposer certifies and represents to the County the proposer has not offered, conferred or agreed to confer any pecuniary benefit or other thing of value for the receipt of special treatment, advantage, information, recipient's decision, opinion, recommendation, vote or any other exercise of discretion concerning this Proposal. 3. With the exception of interviews and other contacts initiated by Brazos County relevant to the selection process, proposers, their employees or representatives, are prohibited from contacting any official or employee of Brazos County, except the Purchasing Agent, in regard to this RFP from the issuing date of the RFP until the date the Brazos County Commissioner's Court meets to consider award of the proposal. Any such contact will be grounds for rejection of the vendor's proposal. G. Addenda and Modifications 1. Any changes, additions or clarifications to the RFP will be made by numbered addenda and must be acknowledged in the proposal. 2. Any firm in doubt as to the meaning of any part of these requirements may request an interpretation thereof from the Purchasing Agent. At the request of the proposer, or in the event the Purchasing Agent deems the interpretation to be substantive, the interpretation will be made by written addendum issued by the Purchasing Department. Such addendum will be posted on the Brazos Valley e -Marketplace hgp://brazoabid.ionwave.net and will become a part of the proposal package, having the same binding effect as provisions ofthe original proposal. No verbal explanation or interpretations will be binding. In order to _ 6Page Vol. loa pg.1S� have a request of interpretation considered, the request must be submitted in writing and must be received by the Purchasing Department no later than the question deadline. 3. All addenda, amendments and interpretations of this solicitation shall be in writing. Brazos County shall not be legally bound by any amendment or interpretation that is not in writing. Only information supplied by the County in writing or in this RFP should be used in preparing proposal responses. 4. In the event of a needed change in the specifications sent to the proposer, it is understood that all the foregoing terms shall apply to the addendum or addenda. Any interpretation, corrections or changes to these specifications will be made by addenda. Sole issuing authority of addenda shall be vested in the Brazos County Purchasing Agent, authorized to do so by the Commissioner's Court. Addenda will be made available using the same distribution method used to post or make available the original solicitation. Proposers shall acknowledge receipt of all addenda. 5. The County does not assume responsibility for receipt of any addendum sent to proposers. 6. All addenda must be acknowledged on this form. H. Examination of Documents and Requirements 1. Each proposer shall carefully examine all RFP documents and be thoroughly familiar with all requirements prior to submitting a proposal. 2. Before submitting a proposal, each proposer shall be responsible for making all investigations and examinations that are necessary to ascertain conditions and requirements affecting the requirements of the RFP. Failure to make such investigations and examinations shall not relieve the proposer of the obligation to comply, in every detail, with all provisions and requirements of the RFP. I. Taxes Brazos County is tax exempt. Tax exemption certificates will be executed by the County upon request. J. Insurance The vendor shall procure and maintain at its sole cost and expense for the duration of the contract insurance against claims for injuries to persons or damages to property that may arise from or in connection with the performance of the work hereunder by the vendor, its agents, representatives, volunteers, employees or subcontractors. The vendor's insurance coverage shall be primary insurance with respect to the County, its officials, employees and volunteers. Any insurance or self-insurance maintained by the County, its officials, employees or volunteers shall be considered in excess of the vendor's insurance and shall not contribute to it. Further, the vendor shall include all subcontractors as additional insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage for 7..I.P a g e_ Vol. =�gL subcontractors shall be subject to all of the requirements stated herein. All Certificates of Insurance and endorsements shall be furnished to the County's Representative and approved by the County before work commences. Standard Insurance Policies Required: 1. Commercial General Liability Policy 2. Automobile Liability Policy 3. Worker's Compensation Policy General Requirements applicable to all policies: a. Only insurance carriers licensed and admitted to do business in the State of Texas will be accepted. b. Deductibles shall be listed on the Certificate of Insurance and are acceptable only on a per occurrence basis for property damage only. c. "Claims Made" policies will not be accepted. d. Each insurance policy shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to Brazos County. e. All insurance policies shall be furnished to Brazos County upon request. 1. Commercial General Liability a. General Liability insurance shall be written by carrier with an ANIII or better rating in accordance with the current Best Key Rating guide. b. Minimum Combined Single Limit of $2,000,000.00 per occurrence for bodily injury and property damage. c. No coverage shall be deleted from the standard policy without notification of individual exclusions being attached for review and acceptance. d. Excess Liability Umbrella Policy in the amount of not less than $1,000,000.00 will be provided at the vender's expense. e. Abuse and molestation insurance as an endorsement to the commercial general liability policy in a form and with coverage that are satisfactory to the state covering damages arising out of actual or threatened physical abuse, mental injury, sexual molestation, negligent: hiring, employment, supervision, investigation, reporting to proper authorities, and retention of any person for whom the contractor is responsible including but not limited to contract and contractor's employees and 8 1 P a g e vol. 3o a pg. volunteers. Policy endorsement's definition of an insured shall include the contract, and the contractor's employees and volunteers. Coverage shall be written on an occurrence basis in an amount of not less than $1,000,000 per occurrence. Any annual aggregate limit shall not be less than $2,000,000. These limits shall be exclusive to this required coverage. Incidents related to or arising out of physical abuse, mental injury, or sexual molestation, whether committed by one or more individuals, and irrespective of the number of incidents on injuries or the time period or area over which the incidents or injuries occur, shall be treated as a separate occurrence for each victim. Coverage shall include the cost of defense and the cost of defense shall be provided outside the coverage limit. f. Brazos County shall be named as additional insured on Contracts insurance. g. "Texas Waiver of Our Right to Recover From Others Endorsement" shall be included in this policy. (Waiver of Subrogation) 2. Automobile Liability a. General Liability Insurance shall be written by a carrier with an ANIII or better rating in accordance with the current Best Key Rating Guide. b. Minimum Combined Single Limit of $600,000.00 per occurrence for bodily injury and property damage. 3. Workers Compensation Insurance Pursuant to the requirements set forth in Title 28, Section 110.110 of the Texas compensation insurance policy; either directly through their employer's policy (the vendor's or subcontractor's policy) or through an executed coverage agreement on an approved TWCC form. Accordingly, if a subcontractor does not have his or her own policy and a coverage agreement is used, vendors and subcontractors must use that portion of the form whereby the hiring vendor agrees to provide coverage to the employees of the subcontractor. The portion of the form that would otherwise allow them not to provide coverage for the employees of an independent vendor may not be used. The worker's compensation insurance shall include the following terms: a. Employer's Liability limits of $500,000 for each accident is required. b. "Texas Waiver of Our Right to Recover From Others Endorsement" shall be included in this policy. (Waiver of Subrogation) Pursuant to the explicit terms of Title 28, Section 110.110 ( c ) (7) of the Texas Administrative Code, the bid specifications, this Agreement, and all subcontracts on this Project must include the following terms and conditions in the following language, without any additional words or changes, except those required to accommodate the specific document in which they are contained or to impose stricter standards of documentation: A. Definitions: 9 1 P a g e Vol. OoZ pg. —►s. _ r Certificate of coverage ("certificate ") - A copy of a certificate of insurance, a certificate of authority to self -insure issued by the Texas Worker's Compensation Commission, or a coverage agreement )TWCC-81), TWCC-83, or TWCC-84), showing statutory worker's compensation insurance coverage for the person's or entity's employees providing services on a project, for the duration of the project. Duration of the project - includes the time from the beginning of the work on the project until the vendor's/person's work on the project has been completed and accepted by the governmental entity. Persons providing services on the project ("subcontractors" in section 406.096 (of the Texas Labor Code)) - includes all persons or entities performing all or part of the services the vendor has undertaken to perform on the project, regardless of whether that person has employees. This includes, without limitation, independent Vendor's, subcontractors, leasing companies, motor carriers, owner -operators, employees of any such entity or employees of any entity which furnishes persons to provide services on the project. "Services" include, without limitation, providing, hauling, or delivering equipment or materials, or providing labor, transportation, or other service related to a project. "Services" does not include activities unrelated to the project, such as food/beverage vendors, office supply deliveries, and delivery ofportable toilets. A The vendor shall provide coverage, based on the proper reporting of classification codes and payroll amounts and filing of any coverage agreements, that meets the statutory requirements of Texas Labor Code, Section 401.011(44) for all employees of the vendor providing services on the project, for the duration of the project. C. The vendor must provide a certificate of coverage to the governmental entity prior to being awarded the contract. D. It the coverage period shown on the vendor's current certificate of coverage ends during the duration of the project, the vendor must, prior to the end of the coverage period, file a new certificate of coverage with the governmental entity showing that coverage has been extended. E. The vendor shall obtain from each person providing services on a project, and provide to the governmental entity: 1. a certificate of coverage, prior to that person beginning work on the project, so the governmental entity will have on file providing services on the project, and certificates of coverage showing coverage for all person; and 2. no later than seven calendar days after receipt by the vendor, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current cert f cate of coverage ends during the duration of the project. F. The vendor shall retain all required certificates of coverage for the duration of the project and for one year thereafter. 101Paae Vol. 3D9= pg. 8�I ✓1� G. The vendor shall notify the governmental entity in writing by certified mail or personal delivery, within 10 calendar days after the vendor knew or should have known, or any change that materially affects the provision of coverage of any person providing services on the project. H. The vendor shall post on each project site a notice, in the text, form and manner prescribed by the Texas Workers' Compensation commission, informing all persons providing services on the project that they are required to be covered, and stating how a person may verb coverage and report lack of coverage. L The vendor shall contractually require each person with whom it contracts to provide services on a project, to: i. provide coverage, based on proper reporting of classification codes and payroll amounts and filing of any coverage agreement, that meets the statutory requirements of Texas Labor Code, Section 401.011 (44) for all of its employees providing services on the project, for the duration of the project; ii. provide to the vendor, prior to that person beginning work on the project, a certificate of coverage showing that coverage is being provided for all employees of the person providing services on the project, for the duration of the project; iii. provide the vendor, prior to the end of the coverage period, a new certificate of coverage showing extension of coverage, if the coverage period shown on the current certificate of coverage ends during the duration of the project. iv. obtain from each other person with whom it contracts, and provide to the Vendor: a. a certificate of coverage, prior to the other person beginning work on the project; and b. a new certificate of coverage showing extension of coverage, prior to the end of the coverage period, if the coverage period shown on the current certificate of coverage ends during the duration of the project; v. retain all required certificates of coverage on file for the duration of the project and for one year thereafter; A notify the governmental entity in writing by certified mail or personal delivery, within 10 calendar days after the person know or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and vii. notify the governmental entity in writing by certified mail or personal delivery, within 10 calendar days after the person know or should have known, of any change that materially affects the provision of coverage of any person providing services on the project; and 111Page Vol. O� Pg. %D J. By signing this contract, or providing, or causing to be provided a certificate of coverage, the vendor who will provide services on the project will be covered by workers' compensation coverage for the duration of the project, that the coverage will be based on proper reporting of classification codes and payroll amounts, and that all coverage agreements will be filed with the appropriate insurance carrier, or, in the case of a self-insured, with the commission's Division of Self -Insurance regulation. Providing false or misleading information may subject the vendor to administrative penalties, criminal penalties, civil penalties, or other civil actions. 4. Certificates of Insurance Certificates shall be prepared and executed by the insurance company or its authorized agent, and shall contain the following provisions and warranties: a. The company is licensed and admitted to do business in the State of Texas. b. The insurance policies provided by the insurance company are underwritten on forms that have been provided by the Texas State Board of Insurance or ISO. c. All endorsements and insurance coverage according to requirements and instructions contained herein. d. The form of the notice of cancellation, termination, or change in coverage provisions to Brazos County. e. Original endorsements affecting coverage required by the section shall be furnished with the certificates of insurance. K. Indemnity To the fullest extent permitted by law, the proposer agrees to and shall indemnify, hold harmless, and defend the County, its officers, agents, and employees from and against any and all claims, losses, damages, causes of action, suits, and liability of every kind, including all expenses of litigation, court costs, and attorney's fees for injury to or death of any person, for damage to any property, or for any breach of contract, any Worker's Compensation claim, and any other claim arising out of or in connection with the work done by the vendor under this Contract, provided that any such claim, loss, damage, cause of action, suit or liability is caused in whole or in part by an act or omission of the vendor, any subcontractor, or any person, organization directly or indirectly employed by any of them to perform or furnish work on the Project. In addition, the vendor shall indemnify, hold harmless, and defend the County from any liability caused by the vendor's failure to comply with applicable federal, state, or local regulations. These indemnities shall apply regardless of whether such injuries, death, damages, or breach are caused in part by the negligence or omission of the County, any other party indemnified hereunder, the vendor, or a third party. The indemnification shall include but not be limited to the following specific instances: 121Page 1. In the event the County is damaged due to the act, omission, mistake, fault or default of the vendor, then the vendor shall indemnify and hold harmless and defend the County for such damage. 2. The vendor shall indemnify and hold harmless and defend the County from any claims for payment for goods or services brought by any material providers, mechanics, laborers, or other subcontractors. 3. The vendor shall also be responsible for subcontractors hired. 4. The vendor shall indemnify, hold harmless, and defend the County from any liability caused -by the vendor's failure to comply with applicable federal, state, or local regulations, that touch upon or concern the maintenance of a safe and protected working environment and the safe use and operation of machinery and equipment in that working environment, no matter where fault or responsibility lies. L. Release The proposer assumes full responsibility for the work to be performed hereunder, and hereby releases, relinquishes, and discharges the County, its officers, agents, and employees from all claims, demands, and causes of action of every kind and character, including the cost of defense thereof, for any injury to or death of any person (whether employees of either party or other third parties) and any loss of or damage to any property (whether property of either of the parties hereto, their employees, or of third parties) that is caused by or alleged to be caused by, arising out of, or in connection with the vendor's work to be performed hereunder. - This release shall apply regardless of whether said claims, demands, and causes of action are covered in whole or in part by insurance, and in the event of injury, death, property damage, or loss suffered by the vendor, any subcontractor, or any person or organization directly or indirectly employed by any of them to perform or furnish work on the project, this release shall apply regardless of whether such injury, death, loss, or damage was caused in whole or in part by the negligence of the County. M. Proposal Submittal The proposer shall submit the proposal on the forms enclosed on the Brazos County web sites. All blank spaces in forms shall be correctly filled in by typewriter or manually in ink and the proposer shall state the prices. 2. If a proposal is submitted by an individual, their name must be signed by them or their duly authorized agent. If the proposal is submitted by a firm, association, or partnership, the name and address of each member must be given, and the proposal must be signed by an official or duly authorized agent. 3. The proposer must submit an original and five (5) copies of the proposal to Brazos County. 4. The complete proposal should include the following: 131Paae Vol. 30 pg. ICt� a. Completed and signed RFP b. Vendor's licensed certifications or other form of qualification(s) c. Completed requirement responses d. Certificate of Insurance 5. By signing the certification below, the vendor verifies that all plans, and specifications have been reviewed and are considered in the pricing in the proposal submitted. N. Summary of Work Brazos County is seeking proposals for a Third Party Guardian Services that will serve as an independent contractor for Brazos County for wards of the Brazos County Courts at Law not to exceed fifteen per month. O. Aniplicants Must: *All examples or report must have name or other sensitive/personal information redacted.* 1. Provide documentation stating that the firm and/or guardian is certified under Subchapter C, Chapter 155 of the Texas Government Code to act as a guardian. 2. Proposers must review and follow the local rules stated on the Brazos County website provided by the County Court at Law: hqps://www.brazoscouM.gov/index.aspx?nid=332 3. Provide a sufficient bond as ordered by the court. See Section M. Bonding Requirements. 4. Supply a report of a previous instance which can show an example of the firm's knowledge of the duties and requirements of Title 3 of the Texas Estate Code. 5. Produce a copy of a report submitted to another entity, that is HIPPA compliant, that will demonstrate to the County that the firm and/or guardian that will be working these cases has excellent oral and written communication skills, has compassion to serve as a guardian for those who have been judicially determined partially or totally incapacitated, and will be able to work closely with the staff of the Brazos County Courts at Law. 6. Provide a copy of the latest background check for all representatives that will be performing any aspect of this contract. 7. Must accept orders of appointments as temporary and/or permanent guardian of the person and/or estate of indigent persons if found to be in the best interest of the ward by the Brazos County Courts of Law. 8. Must be able to qualify as guardian by providing an oath and a bond provided by the Texas Estate Code. 141Paae Vol. 9. Provide us with representative sample reports, that are HIPPA compliant, on how you keep records of personally visiting each ward under guardianship at least once a month unless otherwise directed by the court. 10. Proposer must commit to reimburse Brazos County for guardianship services, paid by Brazos County upon receipt of financial resources by the guardian upon approval by the Court. Proposer must offset costs charged to Brazos County for guardianship services by billing for services against Medicaid Applied Income. 11. Provide a report that shows the County how the guardian working for Brazos County would maintain a guardian caseload of not more than twenty (20) wards for every guardianship caseworker. 12. Provide examples, that are HIPPA compliant, of previous experience in actively searching for and identifying suitable family members or friends who may be able to assume guardianship of wards of the contractor. 13. Proposer must give examples of how they can and will accept appointment as temporary and/or permanent guardian of the person and/or estate of persons who are not indigent (fees and costs paid by the estate of the ward) if found to be in the best interest of the ward by the Brazos County Courts of Law. 14. Provide how your firm and/or the guardian(s) working with the county will comply with the terms and provisions of Title 3 of the Texas Estate Code. 15. Provide a flat fee, per ward, per month, along with a minimum number of slots you require to reserve for each month, regardless if the county will fulfill them or not. Identify investigative and/or guardianship related community services proposer could provide if the number of active appointments drops below the contracted number of cases. 16. All required items that is requested in this RFP must be submitted in an organized fashion. P. References 1. Respondent shall provide a minimum of five (5) references that your firm has completed projects for within the last three years, preferably for local government entities. Brazos County reserves the right to check references prior to award. Any negative responses may be grounds for disqualification of the proposal. 2. Brazos County checks references by email. If an email is not accurate and we are unable to check that reference, it may affect the score of the response during evaluation of this solicitation. 151Page Vol. 3oa pg. \9L4 Response to RFP NO. 19-133 Third Party Guardian Services To: The Brazos County Purchasing Department 200 S. Texas Ave. Suite 352 Bryan, TX 77.803: Phone: (979) 361-4290 Fax: (979) 361-4293 From: Family Eldercare 1700 Rutherford Lane Austin, Texas -78754 Phone: 512.483.3582 Email: grants@familyeldercare.org IELDERCAJ�E Vol. 3oa �g.�95 Background: Since 1982, Family Eldercare has served older adults and adults with disabilities. Our beginnings were small, but our task was enormous. Jackie Lelong and Tina Dublin were experts in the field of gerontology and had a concern for supporting families as they cared for elders. With their research and professional backgrounds, the women founded Family Eldercare to serve as a resource in the community. Initially Family Eldercare hosted public forums throughout Texas discussing aging and disability issues. It was a group of fierce advocates with only a file cabinet, but eventually Family Eldercare became the primary agency in Central Texas directly serving older adults, adults with disabilities, and those who care for them..This emergence began in 1986 when, at the request of local officials, Family Eldercare began providing guardianship services. Since then Family Eldercare has developed other services which improve the lives of the most vulnerable people in our community. These efforts include the construction of Lyons Gardens, an affordable 54 -unit senior housing property. Today our organization's mission recalls our founder's expertise and their advocacy, stating that "we are the experts on the journey of aging by providing services tailored to the individual to promote independence and stability." Our vision is as bold as they were that one day "all Texans thrive with dignity and purpose in supportive communities and are financially secure." Family Eldercare services are designed to maintain safe, affordable, and. stable housing in the least restrictive environment possible; prevent abuse, neglect, and exploitation; promote health, well-being, and dignity; support people living on a fixed income. The following five core services improve the lives of older adults and adults with disabilities: (1) Guardianship is appointed by Travis and Williamson Counties courts to make decisions and exercise the legal rights of people who can no longer do so themselves. The people served in Guardianship are often the most vulnerable in the community and have severe physical and mental disabilities. Guardianship is the focus of this proposal. (2) Money Management Program uses holistic case management to support people to live within their financial means and meet their basic living needs. (3) Service Coordination is a profession linked to affordable housing and guided by the U.S. Department of Housing and Urban Development. The purpose of Service Coordination is to connect people with supportive services which help them remain independent in their homes. Family Eldercare service coordinators are found in 12 affordable housing properties throughout Austin, TX including Lyons Gardens. (4) Counseling is provided in the homes of older. adults by Licensed Clinical Social Workers to support mental health and help patients cope with adversity. (5) In -Home Care provides income -based services which include personal attendant, homemaker, and transportation. Care attendants sustain activities of daily living (ADLs) such as bathing, grooming, and. eating, and they support instrumental ADLS (IADLs) such as housekeeping, grocery shopping, and leisure activities. Family Eldercare is effective because we have 37 years of experience with sustainable growth, strong leadership, innovative partnerships, and generous community support. We follow an annual budget and a 3 -year strategic plan to guide our efficacy. We establish S.M.A.R.T. (Specific, Measurable, Achievable, Relevant, Timely) goals for all programs and staff, and we track our progress using monthly reviews, annual assessments, and third -party audits. We have strong internal controls for managing the organization's operations such as for administering direct client assistance dollars. Furthermore, we stay abreast of evidence -based practices and field research to continually improve our services. In 2018, as an indicator of our effectiveness, the National Council on Aging designated Family Eldercare as Central Texas' only Benefits Enrollment Center because of our successful person -centered approach in -assisting people with public benefits enrollment. Family Eldercare is an Austin, TX organization, born of a grassroots response to the community's need, and committed to supporting people with true and 'innovative avenues toward stability. Summary: Guardianship serves adults who have been deemed by the judicial system to be incapable of managing their property, health, and safety because of a disability or severe mental illness. The guardian assumes all legal responsibilities for the individual, and in many cases, this is a permanent commitment. In Texas preference is given to appointing a family member as a guardian, but there are many people who do not have -family, or who were previously exploited by family, so the courts then turn to professional programs or to the Texas Health and Human Services Commission. Today there are only 22 guardianship programs in the entire State of Texas. Family Eldercare's Guardianship program is the only public program in Central Texas that provides services at no charge to consumers. -Our program employs Texas Certified Guardians to provide the total care needed for individuals to live a dignified life despite their disease or injury. On a daily basis, Family Eldercare guardians are consenting to medical treatments, monitoring the care consumers are being provided, advocating for their wishes, reconnecting them with lost networks, managing their Social Security benefits, and whenever possible, advocating before the courts for the restoration of their rights. It is an enormous responsibility and we provide this care to 421 individuals every year, many who live in state -supported facilities or nursing homes. Family Eldercare Guardianship serves 421 individuals who have physical disabilities and/or mental illness which incapacitates their ability to make decisions for themselves. The average monthly income of Guardianship clients is only $721 per month; however, many are living in state -supported facilities or nursing homes which means they are living on less than $100 per month for their personal expenses. Family Eldercare requests $80,000 from Brazos County in FY 2019 to provide legal guardianship for up to 25 incapacitated older adults and adults with disabilities. Funds will provide ongoing care, estate management, and legal services related to administering guardianship to individuals who are unable to care for themselves and have no family or friends to serve as guardian. In return for the County's investment, Family Eldercare will ensure that 100% of clients receive regular monitoring visits and protection from abuse, neglect, or exploitation. Our proposal will also save the County a significant amount of costs related to serving individuals who need guardianship. These costs include law enforcement, legal, EMS, health and mental health expenses resulting from crises experienced by persons who need guardianship. Need for Services: By 2025, Texas is expected to experience a 48% increase in the number of older adults with Alzheimer's disease. 1 The current estimate by the Census Bureau (2014) for the population of the Greater Brazos Valley for the year 2020 is estimated to grow to 372,668, an increase of 17,222 or 4.8%. Brazos County has the highest growth rate of 6.6%. 2 In 2018 Brazos County had a total population of 229,259 with 20,200 of those people age 65 and older, or 8.8% of the population. The number of people age 18-64 with a disability is 10,270, or 4.5% of the population. 3 Health-related concerns, of Brazos County Residents, include the limited coordination of health care and social services; lack of assisted living and nursing home facilities; the high number of people who continue to be uninsured; and limitations related to what services are covered partially, fully, or not at all through insurance -or other health coverage. 4 In 2018, Adult Protective Services confirmed 353 active investigations into allegations of abuse, neglect, or exploitation among Brazos County residents over age 18. Because this number only includes adults living in non -institutional settings, it understates the true extent of the problem. Research shows that for every reported case of elder abuse or neglect, another five instances go unreported, most abuse cases are committed by family members who are also the most common care providers for I www.alz.org/media/Documents/facts-and-figures-2018-r.pdf 2 cchd.us/wp-content/uploads/2016/05/2016-Brazos-Valley-Report-FINAL_electronic.pdf 3 www.dfps.state.tx.us/About—DFPS/Data—Book/Adult—Protective—Ser vices/Populations —at Risk.asp 4 cchd.us/wp-content/uploads/2016/05/2016-Brazos-Valley-Report-FINAL elcctronic.pdf Vol. _ 1-7) r individuals in non -institutional settings. Many of the person subject to these investigations will not have family members or other persons willing or able to serve as their guardian. Family Eldercare has been providing guardianship services in Central Texas for over twenty years through staff members who are certified by the State of Texas Guardianship Certification Board. The guardianship program has a proven history of helping incapacitated individuals achieve a better -quality life by coordinating stable housing and proper medical care. As legal guardian, Family Eldercare is responsible for managing nearly every . aspect of a client's well-being, including their personal care, medical needs, rehousing, financial management and even end of life decisions. . Upon accepting a client for services, a Care Manager who is a certified guardian conducts an assessment, develops a comprehensive plan of care in collaboration with residential, medical, and other care providers. The assigned Care Manager will conduct at least one monthly visit to monitor the individual's condition, ensure his or her basic needs are met, advocate on his or her behalf, and secure resources to address unmet needs. Many individuals whose cases involve complex circumstances receive multiplemonthly visits. Care Managers also ensure that clients are housed in the most appropriate, least restrictive living environment. Care Managers are also responsible for ensuring clients remain free of abuse, that their individual rights are. respected, and that they receive proper medical treatment. Once appointed as guardian for an individual, Family Eldercare provides care management. including providing consent for medical and psychiatric care, throughout the client's life or until a court orders the guardianship closed. Typically, Family Eldercare provides guardianship services for many years. Family Eldercare also recruits volunteers from the community to support clients. Volunteers visit clients monthly and provide much-needed socialization and companionship to individuals who often have no family or friends. Volunteers may take clients shopping, or to recreational events, or just visit and provide company. Family Eldercare's guardianship program has a lasting and meaningful impact on the lives of individuals who are extremely vulnerable to abuse; neglect and exploitation because of age or disability and who have no family or. friends to help provide for their needs. Family Eldercare's Guardianship Program is a cost. effective, approach to providing guardianship. In many counties, probate courts address this responsibility by appointing and paying for private lawyers to advocate for and over the affairs of incapacitated adults. Family Eldercare utilizes trained Care Managers, instead of attorneys, to oversee the care of incapacitated individuals. Family Eldercare's request for funding of $80000 would provide Brazos County. with a reliable, successful, and cost-effective mechanism for addressing the needs of up to 25 county residents who are incapacitated because of age or disability. The funding Vol. 30a pg. 1-9 9- from Brazos County in addition to receiving any case management fees that are allowed under the Estates Code will ensure that these residents receive the housing and care they need to live out their lives with dignity and well-being. County funding for guardianship services will also reduce other costs incurred in dealing with incapacitated persons. Guardianship services frequently bring stability to the chaotic circumstances faced by many incapacitated persons. This stability leads to lower rates of emergency medical service calls, law enforcement dispatches, county jail incarceration, and involuntary mental health commitments, all of which are expensive services for the County to provide. Our proposal includes providing both Guardianship of the Person and/or Guardianship of the Estate services to county residents. Family Eldercare does not propose to investigate guardianship cases or provide legal services to establish guardianships. Rather, the Court would appoint Family Eldercare as guardian after the investigation and initial guardianship. Family Eldercare will provide guardianship services in accordance with an agreement that further outlines responsibilities timeframe for providing care to referred individuals and reporting requirements. Thank you for your consideration of this request. We value our partnership with Brazos County in addressing the needs'of older adults and adults with disabilities. We are available if the County has questions or needs further information regarding this proposal. Family Elder, re, Inc. Kent Herring O 1700 Rutherford Lane Austin, Texas 78754' -- �1(,�bi l�l Date: References: Victoria David Seybold Court Investigator / Staff Attorney Travis. County Probate Court No. 1 1000 Guadalupe Street, Room 217 Austin, Texas 78701 (512) 854-4978 Phone (512) 854-4418 Fax Victoria.david@traviscountytx.gov Sharon Zurovec, TxCG, CTCM, Unit Manager Office of Guardianship, Oversight and Community Support Rehabilitative & Independence Services Health, Developmental & Independence Services 701 W 51st. W555 Austin, Texas 78751 Sharon.zurovec@hhsc.state.tx.us 512.43 8.4727 (o) 512.202.9633 (m) Mandy W. Vega, Probate Auditor_ Williamson County Court at Law #4 405 Martin Luther King, Box 17, Georgetown, Texas 78626 512-943-1683 avega@wilco.org Keri H. Mendoza, Operations Administrator, CareFor 512.338.4533 512.338.4471 3724 Executive Center Drive Suite 201 Austin, TX 78731 www.CareFor.com kmendoza@carefor.com Edna Staniszewski Program Coordinator Contract Management Unit Austin Public Health P.O. Box 1088, Austin, TX 78767 (512) 972-5031 edna.staniszewski@austintexas.gov bo w Included Required Documents and Affirmations 1. Certification Subchapter C, Chapter 155 of the Texas Government Code • Program Certification JBCC 2. Affirmation of Brazos County local rules as stated on the Brazos County website • Reviewed and Documented 3. Bond • Barclay email text confirmation 4. Title 3 of the Texas Estate Code Report • Title 3 Compliance 5. HIPAA Report • Guardian Advocacy Communication Report 6. Background checks to be provided directly by JPCC 7. Affirmation to accept orders of appointments as temporary and/or permanent guardian of the person and/or estate of indigent persons if found to be in the best interest of the ward by the Brazos County Courts of Law. 8. Affirmation agency qualified as guardian by providing an oath and a bond provided by the Texas Estate Code. 9. Representative sample report • CM Monthly Report 10. Proposer must commit to reimburse Brazos County for guardianship services, paid by Brazos County upon receipt of financial resources by the guardian upon approval by the Court. Proposer must offset costs charged to Brazos County for guardianship services by billing for services against Medicaid Applied Income. • Family Eldercare will be allowed to collect any additional case management fees that are allowed under the Estates Code, as these are not a part of the contract. 11. Guardian Caseload Report 12. Search process for family and friends to assume ward guardianship • Successor Family Guardian 13. Affirmation of appointment as temporary and/or permanent guardian of the person and/or estate of persons who are not indigent (fees and costs paid by the P r DC estate of the ward) if found to be in the best interest of the ward by the Brazos County Courts of Law. • Family Eldercare may provide dedicated legal and estates staff as part of Guardianship Department to manage the estate, marshal assets, and complete initial inventory contingent on the approval of the County to bill for services and collect all appropriate fees. This will continue as long as client has sufficient funds to pay for associated costs. If the client exhausts all personal funds, then the client will move to be served under the contract. 14. Affirmation of compliance with the terms and provisions of Title 3 of the Texas Estate Code. 15. $250/Client/Month for 20 wards but may increase to 25 without incurring any additional costs. Depending on each client, and needs we can provide bill payer services, representative payee services and benefit enrollment services, Deficiencies and Deviations: N/A Addenda: N/A lob Dear FAMILY ELDERCAREteste Thank you for using our online services. • Your Application for Guardianship Program with transaction number 212285 has been approved. • Your registration document will be mailed to the mailing address in our records. • Below argygur registration number and expiration date. Certification Type y�lCertlfication # fExpiration Date t GUARDIANSHIP PROGRAM GP -13128 111/30/2020 E •. This Is a system -generated message; please DO NOT reply to this email. Replies to this email will not be received by staff. if you have any questions, please contact Guardians Services at: puardiansg)txcourts.sov: Please include your registration number in your communication. Thank you, Judicial Branch Certification Commission (JBCC) Office of Court Administration (OCA) Fami,_�=,ldercare �juardians6ip .._) -,/vices Care Manager's Monthly Monitoring Report Date of contact: Date of documentation: Client name: Date of qualification: Care manager: Documented by: Location of visit: Persons present or spoken to during FTF (note if none): Volunteer: ❑ Yes ❑ No If applicable, volunteer's name: ouservations at montniy visit Physical condition observed at visit: Mental condition observed at visit: Client's perspective on placement and care (their words or statements at FTF on care): Review of Status/Conditions. Services. and Needs Medical and Mental Health (behaviors if any): Social: Environmental (the current environment): Legal (to include APS, criminal, or other activity): Financial (describe sources of income, location of funds -Rep Payee, responsible parties, etc.): Guardianship of Person Status: ❑ REMAINS APPROPRIATE ❑ NOT APPROPRIATE. If N/A, Steps toward restoration: Facility Chart Review: ❑ Yes [:]No Notes (either way): kctions and Follow up Items requiring attention and follow up based on review of above domains: Follow up identified last month, based on review of domains: Service Plan updates needed: Lj Yes lJ No? Notes for updates: Annual Document Review Month: ❑ Yes ❑ No If yes, please complete below. • Bill of Rights Provided? ❑ Yes ❑ No Date: • Annual Report Copy Provided? ❑ Yes ❑ No Date: • Letters of Guardianship- prior year provided? ❑ Yes ❑ No Date: • Photograph, taken, saved and dated? ❑ Yes ❑ No? Date: • QRS saved in month of Qualification? ❑ Yes ❑ No? Date: Additional Information not covered above: Updated 12/11/2018 !Vol. o a Pg. afl5 From: Connie Hicks <chicks@barclay-insurance.com> Sent: Wednesday, May 22, 2019 12:44 PM To: Tabetha Roan Cc: Susan; Sara E. Clymer, Ashley Hughes; John Barclay Subject: Re: Brazos Cases FAMIL01 Tabetha, We will most certainly be able to get these bonds issued for you, whether under a new blanket or just as an individual bond. They'll be F&D bonds with the $100 premium for the $13,000 bond. Always happy to work with you I Between now and then, we'll pursue the details of the blanket bond. Best, Connie [ http://barclay-insurance.com/ ] Constance P. Hicks Direct: 512-374-4938 Agency Manager Main: 512-476-6566 The John A. Barclay Agency, Inc Direct Fax: 512-374-4938 8701 Shoal Creek Blvd., Bldg. 2, Suite 201 Email: [ mailto:chicks@barclay-insurance.com I chicks@barclay- insurance.com ] Austin, TX 78757 Website: [ http://barclay-insurance.com/ I http://barclay-insurance.com ] ---- Original Message ----- From: "Tabetha Roan" <troan@familyeldercare.org> To: "Connie Hicks" <chicks@ barclay-insura nce.com> Cc: "susan" <susan@barclay-insurance.com>, "Sara E. Clymer" <sclymer@familyeldercare.org>, "Ashley Hughes" <ahughes@familyeldercare.org>, "John Barclay" <john@barclay-insurance.com> Sent: Wednesday, May 22, 2019 8:12:35 AM Subject: RE: Brazos Cases Connie, Thank you for following up on this. We have hearings on Tuesday and Wednesday of next week to take on 5 cases. Do you think we will be good to go to get these bonded? Thank you, Tabetha Roan Billing and Assets Specialist 1 Vol. 30oZ Pg. -----Original Message ---- From: Connie Hicks <chicks@barclay-insurance.com> Sent: Tuesday, May 21, 2019 7:32 PM To: Tabetha Roan <troan@familyeldercare.org> Cc: susan <susan@barclay-insurance.com>; Sara E. Clymer <sclymer@familyeidercare.org>, Ashley Hughes <ahughes@familyeldercare.org>, John Barclay <john@barclay-insurance.com> Subject: Re: Brazos Cases Tabetha, Our underwriter is reviewing this to come up with best approach. She asked for status of audited financials, so I followed up with Cheryl Dunn. Will keep you updated on developments. Best Connie [ http://barclay-insurance.com/ ] Constance P. Hicks Direct: 512-374-4938 Agency Manager Main: 512-476-6566 The John A. Barclay Agency, Inc Direct Fax: 512-374-4938 8701 Shoal Creek Blvd., Bldg. 2, Suite 201 Email: [ mailto:chicks@barclay-insurance.com J chicks@barclay- insurance.com ] Austin, TX 78757 Website: [ http://barclay-insurance.com/ I http://barclay-insurance.com ] ----- Original Message -- From: "Connie Hicks" <chicks@barclay-insurance.com> To: "Tabetha Roan" <troan@familyeldercare.org> Cc: "susan" <susan@barclay-insurance.com>, "Sara E. Clymer" <sclymer@familyeldercare.org>, "Ashley Hughes" <ahughes@familyeldercare.org> Sent: Tuesday, May 21, 2019 3:00:35 PM Subject: Re: Brazos Cases Tabetha, Thanks for letting us know about these potential bonds for Brazos County. Let me check with my underwriter to see how best to handle this. I'll be back in touch asap. Best, Connie va. ��P9. - [ http://barclay-insurance.com/ ] Constance P. Hicks Direct: 512-374-4938 Agency Manager Main: 512-476-6566 The John A. Barclay Agency, Inc Direct Fax: 512-374-4938 8701 Shoal Creek Blvd., Bldg. 2, Suite 201 Email: [ mailto:chicks@barclay-insurance.com I chicks@barclay- insurance.com ] Austin, TX 78757 Website: [.http://barclay-insurance.com/ I http://barclay-insurance.com ] ----- Original Message — From: "Tabetha Roan" <troan@familyeldercare.org> To: "susan" <susan@barclay-insurance.com> Cc: "Connie Hicks" <chicks@barclay-insurance.com>, <a h ugh es @ fa m i lye 1 de rca re. o rg> Sent: Tuesday, May 21, 2019 8:55:59 AM Subject: Brazos Cases HI Susan and Connie, "Sara E. Clymer" <sclymer@familyeldercare.org>, "Ashley Hughes" Sara is working on getting a handful of cases out in Brazos county, probably 5, while they are negotiating a contract. The judge there said we could use Barclay as the bonding company and will go with the standard $13,000 bond. I just wanted to give you a heads up that these are coming. Our hope is to obtain a contract with Brazos county for about 20 cases. Will we need to get a blanket bond for this? Thank you, Tabetha L. Roan Billing & Assets Specialist Family Eldercare 1700 Rutherford Ln. Austin, TX 78754 512.628.1687 Office 512.380.9813 Fax I FamilyEldercare.org<http://www.familyeldercare.org/> [cid:image013.png@0lD50FB2.EDFD8D70) [twitter-variation]<https://twitter.com/familyeldercare> [cid:image015.png@01D50FB2.EDFD8D70] <https://www.facebook.com/FamilyEldercare/> [cid:image016.png@01DSOFB2.EDFD8D70] <https://www.instagram.com/famlly_eldercare> [cid:image017.png@01D50FB2.EDFD8D70] <https://www.linkedin.com/company/family-eldercare> [cid:image018.jpg@01DSOFB2.EDFD8D70] <https://www.familyeldercare.org/newsletter-sign-up/> The information contained in this electronic mail transmission including any attachment(s) is confidential. This information is intended for the exclusive use of the addressee(s). If you are not the intended recipient, you are hereby notified that any review, use, disclosure, distribution, copying of this information or taking of any action because of this information is strictly prohibited. AVISO DE CONFIDENCIALIDAD: La informacidn contenida en este correo electrbnica y cualquier archivo adjunto solo tienen el fin de ser utilizados par las personas a las que (o a la entidad a la que) esti dirigido el mensaje y puede tener informaci6n que estd protegida, privilegiada, confidencial o cuyo contenido no puede ser divulgado par ley. Si usted no 3 Vol. O a� pg. 00F8 es la persona a la cual esti dirigido este tnensaje, queda advertido mediante este aws, que cualquier uso, difusi6n, distribuci6n o copia del mensaje estS totalmente prohibidos. Si piensa que recibi6 este mensaje par error, par favor h6gaselo saber de inmediato a la persona que to envi6. Please note that action concerning your insurance coverage can only be certified when you receive written confirmation from our office. You should not rely solely on an email message sent to our Agency to bind, change, or terminate coverage. As a service to our clients, and upon request, The John A. Barclay Agency, Inc. will review any contract as it relates to your insurance program. This service should not be taken as legal advice, nor does it replace legal counsel. CONFIDENTIALITY NOTICE: This email and attachments are Intended only for the use of the individual or entity to which they are r addressed and may contain information that is privileged, confidential or exempt from disclosure under applicable law. If the reader of this email is not the intended recipient, you are hereby notified that you are strictly prohibited from reading, disseminating, distributing, or copying this communication. If you have received this email in error, please notify the sender immediately. Thank Youl Please note that action concerning your insurance coverage can only be certified when you receive written confirmation from -our office. You should not rely solely on an email message sent to our Agency to bind, change, or terminate coverage. As a service to our clients, and upon request, The John A. Barclay Agency, Inc. will review any contract as it relates to your insurance program. This service should not be taken as legal advice, nor does it replace legal counsel. CONFIDENTIALITY NOTICE: This email and attachments are intended only for the use of the individual or entity to which they are addressed and may contain information that is privileged, confidential or exempt from disclosure under applicable law. If the reader of this email is not the intended recipient, you are hereby notified that you are strictly 4 Vol. 3 0;L P9. I � 1 prohibited from reading, disseminating, distributing, or copying this communication. If you have received this email in error, please notify the sender immediately. Thank You 5 Was in the military, served as member of the House of Representatives, and was a well-known Texas Senator from 1967 to 1993. He owned two houses when FEC was appointed. FEC had to remove a tenant to sell one house and had to abandon the other house because the debt owed was higher than the value of the house. Senator Brooks had been married twice and had children from both marriages. FEC tactfully navigated his separate families and also dealt with his life insurance and retirement account. He loved his cat and Family Eldercare allowed Senator Brooks to keep his pet as long as safely possible by arranging for pet care when Senator Brooks was no longer able to do it all himself. FEC successfully transitioned Mr. Brooks from independent living to assisted living with both families' Input. After his death, FEC received Court permission to hire a probate attorney to handle his probate estate. FamqUercare Guardianship vices Care Manager's Monthly Monitoring Report Date of contact: 2.1.19 Date of documentation: 2.5.19 Client name: Removed for confidentiality Date of qualification: Removed for confidentiality Care manager: Sara Clymer, CM Documented by: Sara Clymer, CM Location of visit: Client's home and then Our Village DH Persons present or spoken to during FTF (note if none): and finally at Kenmar Offices Frances- home staff; Terry and Crystal- Our Village Staff; Ashley Wilson- Bluebonnet Service Coordinator, Leigh- Behavioral health; Erica- Bluebonnet lead services coordinator, Marcia- Kenmar; Jennifer- Kenmar Director Volunteer: ❑ Yes ® No If applicable, volunteer's name: N/A Observations at Monthly Visit Physical condition observed at visit: CM arrived to the group home at 7:05am and client was wearing pink pants and a multi -colored striped top. She had a scabbed area on the top of her ® hand from picking but it was closed. Her hair was cut to just above her shoulders and was nice and thick with good growth at the crown of her head. Mental condition observed at visit: Client seemed to be at baseline and made repetitive comments re: her nails and hair being pretty, asking if it was time to go, talking about wanting to see the doctor, and asked to go to the bathroom. No request for band-aids or stickers. Client's perspective on placement and care (their words or statements at FTF on care): She seems very comfortable in her home and content with staff and housemates. She also was happy in her DH setting. Review of Status/Conditions, Services, and Needs Medical and Mental Health (behaviors if any): Home visit done this month and also CM saw client at her DH on the same day in preparation for a staffing with the provider and local authority to talk about her dayhab setting. Frances, home staff, stated that while it would be easier for staff to take client to another DH closer to home, she is thriving at Our Village and should stay there. She is coming home with dry clothes, no incontinence issues, her hair is growing back, she is more manageable in the van, and Frances believes it is all attributed to better staff to client ratios at Out Village and her ability to have increased staff interaction. During the home visit, client finished her breakfast and with one verbal prompt, she cleaned her dishes and put them in her dishwasher and then grabbed her coat and lunchbox and was ready to go. She went to the bathroom herself, flushed, washed her hands, and came back fully clothed with no prompts. This would have been an issue several months ago. CM then saw client at Our Village around 11:3am the same day. She was having a 1:1 with the owner as she didn't like the movie that was being played. She was calm, not calling out for a doctor, and was able to self -soothe and engage in other activities to keep herself busy. Terry, the DH owner, said that she was shocked to hear that FEC requested client move back to another DH. CM clarified that it was not at the request of FEC but rather Kenmar and that CM would be meeting with. the team today and has since withdrawn consent for any move pending this meeting. Terry stated that client has been doing so much better and is less anxious, is able to follow instructions, and participates well. Terry stated that the provider wanted to look at her LOS so Terry has been asked to fill out incident reports for any behavioral issues. Terry said there were 5 in January for calling out or shouting but not to the extent that she was when client first came to Our Village. Bluebonnet and CM were concerned that because of increased documentation, based on Kenmar's request, that this was being used as a negative against client to try and show that behaviors have increased when in fact, they have decreased but the former DH provider just never wrote them down. Our Village wants to keep client and feels that she is appropriate for their program. CM then met with Kenmar and Bluebonnet staff at 2pm. Kenmar initiated the conversation earlier in the week asking about moving client to Virtue due to increased anxiety and behavioral issues associated with long transportation Vol. P9• a�a and not getting enough opportunitie' current DH. This is what was present/_ - '.:o CM and this CM consented based on this Information. However, ;,v, ,-vas then presented that client and her nousemates were all moving to another dayhab because of staffing issues and this is when FEC CM halted the further movement as it was felt that the move was not because of client behavioral concerns but rather something else. Provider was very much for a move, Bluebonnet was very much for client staying where she was and based on information received from staff, personal observation of client, and reviewing documentation of client over the last few months, FEC took the position that client should stay at Our Village. While Kenmar accepted the decision of the guardian, the Kenmar Director made a comment that "anything they (Our Village staff) say is suspect now" when talking about Our Village have a financial motive in this decision. CM was quick to point out that it was Kenmar who brought the entire house to Our Village and because of their small space, they can only offer dayhab services to about 10 people, so client and her housemates make up almost half of their population. Kenmar Director then stated that she was "fine" with leaving client there but asked for a potential follow up in a month or two. IDT agreed that made sense. Social: Client was interacting with house staff, talking with DH director, coloring with DH staff, and interacted with peers. Environmental (the current environment): Home and DH were neat and tidy. Legal (to include APS, criminal, or other activity): No legal issues at this time. Financial (describe sources of income, location of funds -Rep Payee, responsible parties, etc.): Kenmar is the RP. She receives $721/mo from RSDI. Guardianship of Person Status: ® REMAINS APPROPRIATE ❑ NOT APPROPRIATE. If N/A, Steps toward restoration: Facility Chart Review: ® Yes ❑ No Notes (either way): Reviewed behavioral plan and incident reports. See above. nuuuna anu runuw up Items requiring attention and follow up based on review of above domains: CM to monitor the home, dayhab, and provider relationships over the next 30-60 days and provide status update. Advocate in the best interest of the client. Follow up identified last month, based on review of domains: N/A Service Plan updates needed: ® Yes ❑ No? Notes for updates: Update on DH, behaviors, and other interactions. Annual Document Review Month: ❑ Yes ® No if yes, please complete below. • Bill of Rights Provided? ❑ Yes ❑ No Date: • Annual Report Copy Provided? ❑ Yes ❑ No Date: • Letters of Guardianship- prior year provided? ❑ Yes ❑ No Date: • Photograph, taken, saved and dated? ❑ Yes ❑ No? Date: • QRS saved in month of Qualification? ❑ Yes ❑ No? Date: Additional Information not covered above: Report submitted to HHSC for review given the nature of the DH and provider issues as this client is HHSC contract client. Updated 12/11/2018 Vol. 3Ca p9. a13 Farn( \,-ldercare Guardianship Care Manager's Monthly Monitoring Report Date of contact: Date of documentation: Client name: Date of qualification: Care manager: Documented by: Location of visit: Persons present or spoken to during FTF (note if none): Volunteer: ❑ Yes ❑ No If applicable, volunteer's name: Observations at Monthly Visit Physical condition observed at visit: Mental condition observed at visit: Client's perspective on placement and care (their words or statements at FTF on care): Review of Status/Conditions. Services. and Needs Medical and Mental Health (behaviors if any): Social: Environmental (the current environment): Legal (to include APS, criminal, or other activity): Financial (describe sources of income, location of funds -Rep Payee, responsible parties, etc.): Guardianship of Person Status: ❑ REMAINS APPROPRIATE ❑ NOT APPROPRIATE. If N/A, Steps toward restoration: Facility Chart Review: ❑ Yes ❑ No Notes (either way): F4czions ano rouow up Items requiring attention and follow up based on review of above domains: Follow up identified last month, based on review of domains: Service Plan updates needed: U Yes No? Notes for updates: Annual Document Review Month: ❑ Yes ❑ No If yes, please complete below. • Bill of Rights Provided? ❑ Yes ❑ No Date: • Annual Report Copy Provided? ❑ Yes ❑ No Date: • Letters of Guardianship- prior year provided? ❑ Yes ❑ No Date: • Photograph, taken, saved and dated? ❑ Yes ❑ No? Date: • QRS saved in month of Qualification? ❑ Yes ❑ No? Date: Additional Information not covered above: Updated 12/11/2018 Vol. -ZQ51_ pg. _aj�L DOC: 01/10/19 P: LM for Stacie (client's Sister) at 12:13pm. I: Stacie called back at 12:53pm, CM explained to her client requested Stacie to be her guardian and Rachel from Travis County Probate Court can assist her with the process. CM gave her Rachel Harif, Guardianship Coordinator phone number. Stacie agreed to call her today. E: No follow-up needed. Jess Telfort, Care Manager, 01/11/19 DOC: 01/25/19 P: CM received a voicemail from: client and communication re: successor I: Client stated she got bit by something and asked CM to email Kandice (QIDP) to have her moved or to move her roommate. CM called Kandice and informed her of client's message. Kandice asked when the incident was I told I received the email on 01/24/19 from Miquel the incident was on 01/23/19. Kandice stated she will contact pest control to spray her room. Also, stated they cannot move client or her roommate at this time to limited space. CM also gave the update on client's sister apply to become her guardian. Rachel from court responded: 01/22/19: Hey Jessica, I sent the whole file over to our staff attorneys to let them know that we need to do some filings on this. l did recommend to them that we file for an appointment of a successor guardian. Hopefully our staff attorneys will get to it soon. Thanks for following up and all your advocacy on this case. l hope you had an easy drive. Kandice will give client the update. E: Noted, no follow-up needed. Jess Telfort, Care Manager, 01/25/19 DOC: 01/29/19 P: CM received a forward email from: Bob (FEC) email was originally sent from: Rachel Harif, LMSW, Guardianship Coordinator, Travis County Probate Court I: Email stated: Also, I've asked Tom to appoint a guardian ad-litem for ward's successorship and I just spoke with the sister this morning about getting qualified and completing the JBCC registration. You can go ahead and file a resignation and Jamie will pick this up. Care Manager: Submitted final AR to Travis County on 01/30/19. E: Noted, waiting on final approval. Jess Telfort, Care Manager, 01/30/19 DOC: 02/12/19 P: Attended phone conference with Sara Clymer (Guardianship Director), Kayla Puga (Disability Rights), Amber Green (House Manager), Kelli Abalos, Colleen Dusek, Cheret Littlefield with (SASSLC), Paula Owens (St. Giles HCS Provider Coordinator), Stacie (client's sister), and client. I: Items discussed: Addressed FEC concerns for moving into the community. Sara stated the update from the courts: The court date should be set within the next week. Sara explained to Stacie she will need to contact Rachel at Travis Co Probate Court to discuss Oath and Bond. Stacie stated she will contact Rachel today to finish the final steps. Paula stated if any issues should occur with the home with Sibbie they have 15 HCS homes and 30 non -family member homes. Also, the provide will have team meetings if any issues should occur. The plan is to follow up by 02/15/19 with hopefully a definite court date and Stacie has been able to take care of the bond and oath to move forward with guardianship. E: Noted, email follow-ups by 02/15/19 Jess Telfort, Care Manager, 02/12/19 DOC: 02/15/19 P: CM emailed Rachel Harif Guardianship Coordinator at Travis Co Probate Court. I: Email stated: Good morning, 1 was just inquiring on an update on Tina sister follow -upon the Oath and Bond. If you can possibility provide a court date as well? Rachel responded: Hi Jessica, Tom is the attorney who filed this successorship (i can't do everything Tori does because 1 am not an attorney) and he is working with Stacle on getting her paperwork complete and then setting this for a hearing. CM responded: Thank you for the update. Tom emailed CM: Jessica, The application has been filed, and so we're just waiting to hear back from Stacie when she can comedown for the hearing. The oath and bond can't be done until after she is appointed successor guardian at that hearing. CM responded: Thank you for the update. E: Noted, no follow-up at this time. Jess Telfort, Care Manager, 02/15/19 DOC: 02/21/19 P: CM spoke with client. I: Client wanted to let CM know she has $500 in her trust. She also wanted to let CM know she is excited about the court date scheduled for tomorrow at 10:30am. Her sister Stacie will become successor guardian. Client was inquiring about how long will the process take after the court hearing. CM explained, we have to wait till after the court hearing tomorrow to see the next step. Client stated she understood. CM agreed to call client of any updates after the court hearing. E: Noted, follow-up after the court hearing 02/22/19 at 10:30am. Jess Telfort, Care Manager, 02/21/19 DOC: 02/26/19 P: CM spoke with client. vol. o a pg. i I: Client wanted an update on court hearing. CM explained the court is still waiting on her sister's finger prints. CM asked client if she spoke with her sister she stated yes. CM asked what her Stacie told her. She stated the same as I told her. CM explained to her that the team was notified and I was waiting on a response from Kayla with Disability Rights. She stated she understood. E: Noted, no follow-up at this time. Jess Telfort, Care Manager, 02/26/19 DOC: 03/07/19 P: Attended phone conference with Bob (CM), Kayla Puga (Disability Rights), Amber Green (House Manager),Xelli Abalos, Colleen Dusek, Cheret Littlefield with (SASSLC), Stacie Wright (client's sister), and client. I: Items discussed: Selecting a provider. Stacie, CM, and Bob agreed to selecting the provider. Stacie stated she will be working on the Bond this afternoon, she is hopeful to have it resolved by this afternoon or tomorrow morning. According to the Kelli the next step is to do a CODP that process can take two weeks, then the local authority portion can take two weeks as well. Stacie is also aware she can contact CM with any questions. Stacie will also notify CM and Tom at Travis County once the bond is obtained. E: Noted, waiting on follow-up from Stacie. Jess Telfort, Care Manager, 03/07/19 DOC: 03/13/19 P: CM spoke with Stacie 832.229.2040. I: Stacie stated she faxed the Bond information to Tom. The probate court requested the . original to be mailed. Stacie sent the original by mail on 03/12/19 the probate court should receive it by Thursday the 141h or Friday the 15th the latest. CM asked Stacie about the Oath, she stated, she thought the Bond and Oath was the same was one in the same. CM explained it is separate, Stacie will contact Tom for more information. E: Noted, no follow-up at this time. Jess Telfort, Care Manager, 03/13/19 DOC: 03/15/19 P: Successor Guardian named I: Oath received 03/14/19 and Bond posted 03/15/09. Stacie, client's sister, is officially the guardian. FEC has been discharged. E: Noted, case closed. Jess Telfort, Care Manager, 03/15/19 Contact Form: Family Eldercare Authorized Company Representative for Negotiations: Kent Herring - CEO Contact Phone number: 512-628-0421 Contact Email: kherring@familyeldercare.org Authorized Company Representative. for Negotiations: Sara Clymer — Director of Guardianship Contact Phone number: 512-628-0422 Contact Email: sclymer@familyeldercare.org Authorized Company Representative for Negotiations: Blake Smith — Grants Team Contact Phone number: 512-628-1690 Contact Email: bsmith@familyeldercare.org Authorized Company Representative for Negotiations: Vanessa Burnette — Grants Team Contact Phone number: 512-483-3582 Contact Email: grants@familyeldercare.org T. Certification of Proposal The undersigned affirms that they are duly authorized to execute this contract, that this bid has not been prepared in collusion with any other proposer, and that the contents of this bid have not been communicated to any other proposer prior to the official opening. Signed By; Typed Name: CompanyName: Title: C�-� tk.�.1 al�, Mailing Address: 1100' Pidf 0J[G� LAI /`f & / D 3f'�, P.O. Box or Street City State Zip Employer Identification Number: ' -74-LZ $ (e3 $1 CORPORATE SEAL IF SUBMITTED BY A CORPORATION END OF RFP NO. 19-133. By signing below, Brazos County agrees that this RFP 19-133 will be awarded to the vendor whose name appears above and both parties agree to the terms and conditions contained herein. /,-�We4jr By: Brazos County Commissioner's Court Date: '71, -� 6 / / % Attest: Brazos County Clerk . Wi �' V 201 Page Proposal Evaluation. Waiver: By submitting a proposal or response, each proposers/offeror indicated below agrees to waive any claim it has or may have against Brazos County (the Owner), Architect, Engineers, Consultants and their respective Commissioners, directors, employees, or agents arising out of or in connection with (1) the administration, evaluation, or recommendation of any proposal or response (2) any requirement under the Request for Qualification or related documents; (3) the rejection of any proposal or response or any part of any proposal or response; and/or (4) the award of a Contract, if any. The proposer further agrees the Owner reserves the right to waive any requirements under the proposal documents or the Contract Documents, with regards to acceptance or rejection of any proposals, and recommendation or award of the contract. Note: The Statement of Affirmation Must be Notarized. Statement of Affirmation "The undersigned affirms that he/she is duly authorized to execute this waiver by the person(s) or business entity making the proposal." Subscribed and swornto me on this 1"j day of-t,vr1e, in the year Notary Public My Commission expires %%li It MARGARET K. CONE Notary Public, State of Texas Comm. Expires 03.084022 Notary ID 131482199. Debarment Verification: Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to if via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. Family ldercare Inc. Kent Herring 1700 Rutherford Lane Austin, Texas 78754 0(047 bi Date: ACORO® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDNYYY) 10/23/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES - BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT., if the certificate holder is an ADDITIONAL INSURED, the policy(les) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Jennifer Loza NAME: Stephens Insurance, LLC 100 Congress Avenue,E"MAIL WINE Ext: (5'2)542-3271 PAX A/c No: (512)585-0402 ) ennifer.loza ste hens.com 'ADDRESS: @ P Suite 750 INSURER(S) AFFORDING COVERAGE NAIC # Austin TX 78701 INSURERA: Philadelphia Indemnity Insurance Company 18058 INSURED INSURERB: Texas Mutual Insurance Company 22945 Family Eldercare, Inc. INSURER C: 1700 Rutherford Lane INSURER D: INSURER E: Austin TX 78754-5104 INSURER,: COVERAGES CERTIFICATE NUMBER: CL1782121951 REVISION NI IMRER- THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE. LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS: INSR LTR TYPE OF INSURANCE UUL INSD UtJR WVD POLICY NUMBER POLICY EFF MMIDO POLICY EXP MMIDD LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1.000,000 CLAIMS � -MADE OCCUR PREMISES Me occurrence S 1,000,000 MED EXP (Any one person) $ 20,000 A PHPK1693566 09/01/2017 09/01/2018 PERSONAL&ADV INJURY $ 1,000,000 GEN'LAGGREGATE LIMITAPPUES PER: ALAGGREGATE $ 3,000,000 X POLICY ❑ JEST LOC 3,000,000 CTS-COMP/OPAGG S OTHER: yee Benefits $ 1,000,000 AUTOMOBILEUABILITY ED SINGLE LIMIT $ PBODILY X ANY AUTO dent INJURY(Perperson) S A OWNED SCHEDULED AUTOS ONLY AUTOS PHPK1693566 09/01/2017 09/01/2018 BODILY INJURY Per accident) $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE $ Per acddent _ Liability - Combined S 1,000,000 UMBRELLA UAB OCCUR EACH OCCURRENCE S EXCESS LIAB CLAIMS -MADE AGGREGATE $ . DED RETENTION $ $ WORKERS COMPENSATION >< PER OTH- AND EMPLOYERS'LIABILITY YIN STATUTE ER ECHACIOENTB $ 500,000 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBEREXCLUDED? 04/122018 E.LDISEASE -EAEMPLOYEE $ 500,000 (Mandatory lnNH) Ifyes, describe under E.L. DISEASE- POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS below Professional Liability Aggregate/Each Claim $2M/$2M A PHSD1269408 09/0112017 09!01/2018 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 1D1, Additlonal Remarks Schedule, may be attached if more space is required) V 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Vol. pg. Qas�] SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN City of Austin Health and Human Services Department ACCORDANCE WITH THE POLICY PROVISIONS. P.O. Box 1088 AUTHORIZE D REPRESENTATIVE Austin TX 78767 V 1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Vol. pg. Qas�] COMMENTS/REMARKS E&O Policy, effective 9/1/17-18, $1.,000,000 cccurence/$3,000,000 aggregate; D&O Policy, effective 9/1/17-18, $2,000,000 limit with a $5-,000 deductible; EPLI Policy,.effective 9/1/2017-18, $2,000,000 limit -with a $5,000 deductible; Fiduciary Policy, effective 9/1/17-18, $1;0o0,'000 limit•,with a $1,000 deductible; Sexual Abuse Policy, effective 9/1/17-18, $1,000,000 limit The'City of Austin is an Additional Insured on the general liability and the auto liability policies: A;Waiver of Subrogation is issued in favor of the City of••Austin•for general liability, auto liability and workers compensation policies. Certificate Holder is Additional Insured and -Waiver of.Subrogation on the General Liability &•Auto policies as . required'by written contract. 3.0•days notice of cancellation except•10 days notice for non payment of.premium. OFREMARK COPYRIGHT 2000, AMS SERVICES INC. COMMENTS/REMARKS Crime PHSD1269408 09/01/201'1 -'09/01/2018 Form Al.- Employee Theft and Client Coverage $1,000,000 / $10,000 Form A2 - ERISA'Fidelity - $1,000,000 Form B - Forgery or -Alteration - $100,000 / $1,000 Form C - Inside the Premises - $50,000 / $500 Form D - Outside the Premises - $5,000 / $500 Form E -.Money Orders and Ccunterfit Paper Currency - $100,000 / $1,000 Form F - Computer Fraud and Funds*Transfer.Fraud - $100,000 / $1,000 OFREMARK COPYRIGHT 2000, .AMS SERVICES INC. I Vol. Pg. CONTRACT IN THE PUBLIC INTEREST BETWEEN BRAZOS COUNTY, TEXAS, AND FAMILY ELDERCARE (FY 2019-2020) Probate Court Operations - County Courts at Law 1 and 2 EXHIBIT B Payment Schedule The September 1, 2019 through August 31, 209 contract is for the total sum of $30,000. Family Eldercare will provide an invoice to the notice provided in the contract at the beginning of the month for the previous month. The first invoice will be sent October 1, 2019 for the amount of $6,674.00. The remaining eleven (11) months the invoice amount will be $6,666.00. CONTRACT IN THE PUBLIC INTEREST BETWEEN BRAZOS COUNTY, TEXAS, AND TAMILY ELDERCARE (TY 2019-2020) Probate Court Operations - County Courts at Law 1 and 2 EXHIBIT C 501 c(3) Letter This page intentionally left blank. F Ol. �� Pg, Pao ru_truvr.0 )•tb u J Zglih Internal Revenue Service Department of the Treasury P. 0. Box 2508 Date: February 5, 2004 Cincinnati, OH 45201 This is in response 10 your request of February 5, 2004, regarding your organization's tax-exempt status. In January 1904 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records Indicate that your organization is currently exempt under section 501(c)(3) of the Internal Revenue Code. Based on information subsequently submitted, wa classified your organization as one that is not a private foundation within [lie meaning of section 509(a) of the Code because it is an organization describeclin sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as staled in (fie application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please lel us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organizalion is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross rrcefpts each year are normally more than $$25,000. If a return is required, ii must be filed by the 15th day of the fifth month after (fie end of the organization's annual accounting period. The law imposes a penally of $20 a clay, up to a nia)(fr»um of $10,000, when a return is filed late, unless there is reasonable cause for the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are riot automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gill tax purposes if they meet the applicable provisions of sections 2055, 2106, aricd 2522 of lice Code Your organization is not required to file federal income lax relums unless it is subject to [he lax on unrelated business income under section 511 of the Code. If your organization is subject to this lax, it must file an income lax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. Section 6104 of the Internal Revenue Code requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. The law also requires organizations that received recognition of exemption on fitly 15, 1987, or later, to make available for public inspection a copy of the exemption application, any supporting documents and Ilia exemption letter to any individual who requiasts such documents in person or In writing. Organizations that received recognition of exemption before July 15, 1907, and had a copy of their exemption application on July 15, 1967, are also required to make available for public inspection a copy of the exemption application, any supporting documents and Ilia exemption letter to any individual who requests such documents in person or in writing. For additional information on disclosure requirements, please refer to Internal Revenue Bulletin 1999 • '17. Because this letter could help resolve any questions about your organization's exempt status and foundation status, you should keep it with the organization's permanent records. If you have any questions, pfease call us at file telephone number shown in file heading of this letter. This letter affirms your organization's exempt status. Sincerely, �fLtx.a �t�,t�L•m�uJ Janna K. Skufca, Acfing Diraclor, TE/GE CusloniorAccounl Services Vol. ��J' �— Person to Contact: Dalphene Naegele 31-04012 Family Eldercare, Inc. Custorner Service Specialist 2210 Hancock Dr Toll Free Telephone Number: Austin, TX 78756.2509 e:oo a.m. to s:SO p.m. CST 877-829-5500 Fax Number: 513.263-3756 Federal Identification Number: 74-2286387 Dear Sir or Madam: This is in response 10 your request of February 5, 2004, regarding your organization's tax-exempt status. In January 1904 we issued a determination letter that recognized your organization as exempt from federal income tax. Our records Indicate that your organization is currently exempt under section 501(c)(3) of the Internal Revenue Code. Based on information subsequently submitted, wa classified your organization as one that is not a private foundation within [lie meaning of section 509(a) of the Code because it is an organization describeclin sections 509(a)(1) and 170(b)(1)(A)(vi). This classification was based on the assumption that your organization's operations would continue as staled in (fie application. If your organization's sources of support, or its character, method of operations, or purposes have changed, please lel us know so we can consider the effect of the change on the exempt status and foundation status of your organization. Your organizalion is required to file Form 990, Return of Organization Exempt from Income Tax, only if its gross rrcefpts each year are normally more than $$25,000. If a return is required, ii must be filed by the 15th day of the fifth month after (fie end of the organization's annual accounting period. The law imposes a penally of $20 a clay, up to a nia)(fr»um of $10,000, when a return is filed late, unless there is reasonable cause for the delay. All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance Contributions Act (social security taxes) on remuneration of $100 or more paid to each employee during a calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act (FUTA). Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the Code. However, these organizations are riot automatically exempt from other federal excise taxes. Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests, legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and gill tax purposes if they meet the applicable provisions of sections 2055, 2106, aricd 2522 of lice Code Your organization is not required to file federal income lax relums unless it is subject to [he lax on unrelated business income under section 511 of the Code. If your organization is subject to this lax, it must file an income lax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we are not determining whether any of your organization's present or proposed activities are unrelated trade or business as defined in section 513 of the Code. Section 6104 of the Internal Revenue Code requires you to make your organization's annual return available for public inspection without charge for three years after the due date of the return. The law also requires organizations that received recognition of exemption on fitly 15, 1987, or later, to make available for public inspection a copy of the exemption application, any supporting documents and Ilia exemption letter to any individual who requiasts such documents in person or In writing. Organizations that received recognition of exemption before July 15, 1907, and had a copy of their exemption application on July 15, 1967, are also required to make available for public inspection a copy of the exemption application, any supporting documents and Ilia exemption letter to any individual who requests such documents in person or in writing. For additional information on disclosure requirements, please refer to Internal Revenue Bulletin 1999 • '17. Because this letter could help resolve any questions about your organization's exempt status and foundation status, you should keep it with the organization's permanent records. If you have any questions, pfease call us at file telephone number shown in file heading of this letter. This letter affirms your organization's exempt status. Sincerely, �fLtx.a �t�,t�L•m�uJ Janna K. Skufca, Acfing Diraclor, TE/GE CusloniorAccounl Services Vol. ��J' �— NOTIFICATION OF PROPOSED INSTALLATION AND/OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now Suddenlink Communications [company name], hereinafter referred to as "Company" a Delaware [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative; and hereby notifies the County Engineer of its intent to lay, consttuct, maintain, repair and/or operate a telephone facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached Hereto and said location described as follows: Work will consist of placing fiber optic and COAX cable in the ROW of Hardy Weedon road, as well as PUE and ROW of the Forest Lakes, Oak Trails, and Willow bend Subdivisions. All cable, HH's, pedistals, and cabinets will be placed in ROW or in existing PUE's. All cable placed will be UG and method of placement will be trenching and bore. Road crossings will be at Dyess Road@Hardy Weedon, Lakefront@Timberidge, Lakefront@Forest DR, Forest Dr,@Bendwood, Lakefront@Hill Cir., Willowbrook Dr, and Willowbrook@Serenity. See attached maps showing complete design. The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 60 working days. (COMPANY MUST FILL 1N). If such construction is not begun by the 60th day, Company will be required to provide a new notice. Company declares that pr;or to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any bine work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office may take as long as two weeks after complete application is received. APPROVED Duane Peters ate County Judge Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for job shutdown. By signing below, I certify that 1 am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this notification. Suddenlink Communications Company Name John Arnold By: 9-5,� Signature Construction Coordinator Title 4114 E. 29th Street Address Bryan, TX 77802 Phone Number 979"218-4373 Email: john.arnold@prgconsuiting.net 1 • � , l.. �:. ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated"except as noted below: (Montl>/Day/Year) EXCEPTIONS: No Ke— Brazos County Engineer e� NIX/ APPROVED FOR CONSTRUCTION —a Q; FRI e:+—� •rT � O..or' �;:—� -bra .e 6•T� � � � �� ^_ — �� SnrtY. mf0.9CSR rr.—I4�I_ — • 0 �C �- RIB vOo. � Pg. a3a e� APPROVED FOR CONSTRUCTION P o�pcc KL. s TmS^'^ +--r O..w ��.�"-►�...�±*>: �. -'v - - snRu:6lfAVp.R rl?_I_ of ...�r� .�� orwd=ice �L T. t___ ...ICM ae• N1tfQH111fIK� 1,3D Mt. a,aa e.rt, msm m ' r I m , APPROVED FOR +— CCNSfRUCTION d ae f r � RCn • est � - i ;'� .�"�"^ -- oc-.�•�� �+ —= — - - ..e. uv r� _• xrsar,�,ora m m �.r. wm' , -P -• M 0. n.ay. oam mama a m vOo. _ Pg. a3�! APPROVED FOR r CONSTRUCTION , a N 'lei vnrti am.'m C ,13li! HIE r r T d .r w_• w•r O w..M�ti4�r �'�_ ®. Cw �-.�{ Y -Z_ r YV IOFdI v • IDidtlCWf1K �- ra �`� —.0 .• O -•--ts�1� RIB R..ver-�ti nvn.�.wuo m n 8lNI Qjy Vol. pg, a3`7 l B t s� � ' �.._ APPROVED FOR CONSTRUCTION 4A.. P$ '�:.,—�� � a •�«..w_�~ ' i•_.. �.. �-f�. � rr = -=c _' —_ ^'". sna�:mrevccn �ip.,l� m _ �� �� —'_•• p ��^ X15-•�-- m — wte 1: ansa n•w: m7m mio-rs m._.i� - m Vol. pg, a3`7 ml �— goal ualnpu Ilaes we _ . � • -s1�• ""ti•..: '�' ° � .o_r. • .tea dd d � Nou�naisNo� ao� oanoadav r- � 9 � � i 4 1 APPROVED FOR CONSfftUCTION / •v. •�...-m r� n. � `�__ ..� �� [�]�.m m^�Br. __•.L� � _ __ "`"� :�m: mru�na�R�I_ a m m NIB I. .=.m .may Vol. 300- Pg.03Lq APPROVED FCR CCNS7RUCT}CN Vol. 30a pg. oqo BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices (''BMP") (EPA and TCEQ both provide lists of examples ofBMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. Ilia permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be, liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. . B. Safety Requireruents 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Unifonn Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals .or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by [lie County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open over night, requires specific ni hg ttime traffic control measures pursuant to the TMUTCD; b. if construction is within ten (10) feet of ilia roadway; or c. Any work performed in the road right-of-way; 1%al. 0a. Pg. 2. Plan must be attached to the permit and kept at the job site any time work is being performed. 3. Plan must set forth the time of completion for the job. D. Desig» Stanelards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated arca for power specified as set forth in the Tetias UilJflles Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths— utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60'. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. S. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power — 0.2 feet, nominally 1' Phone — 2-4 feet, nominally 3' Gas —4-6 feet, nominally S' Cable — 6-8 feet, nom inally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above, however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. Crossings under a county road, shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (I) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits a, no pits shall remain open longer than 2 days; Vol. P9 . a a b, all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shal I NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f, based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge ofroad. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by tite County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may requite shoring to protect pavement integrity. d. All excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. All disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. No side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc), Company will be required to provide a performance bond -or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from tine Army Corps of Engineers for all designated wetlands and environmentally sensitive Iands. ,G. Einergenicp work t. In the event Company is required to perform emergency services, that requires excavation !no County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer and Road & Bridge Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. Vol. Pg. o� 3 F. Repairs to eeisting facllities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or designated representative and a permit has been obtained. G Relocation of rttlllties. I. When and ifthe County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High'Pressure Plpelh!es 1. All 'utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal SafetyStandards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. P_ etroleum Pipelines: Depth Type of Pipeline (below decnest ditch grade) Saeeial Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36"deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48"deep Nan -Cased Pipe Greater than 10' No concrete pad required The Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 1.8" minimum. 5. Under no circumstances will a }pipeline be installed parallel to a County Road within the Right -of - Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. a. A: $ X14 IORR �1Q I 11�• 116AMe 5" rime 11 I i RLAD pao•Io Axui .r c .r R • b. asN101Ow. u I I i tri I I ? b I w- $ tr _ nt _ Date .111.01 IN Yvlt arca I■ a alnlrll Of 30• fI ,faNIN l Ino..f IM 1aJ. j ,5. mIn 4 .5, 4AM Ntm 1 . 51 I I I � hR I • FMAD a I g I y RPR AIIelO �� �f� a 3 .fL I 4. bR'1i1' • m. mit. L• V I � Soo mN 11 V I'tl' I ` I TCP (2-1 a) WORK SPACE NEAR SHOULDER Conventional Roads Imm ZIA TCP (2-1D) WORK SPACE ON SHOULDER 'Conventional Roads 44' 174- aN mt. v. Ii• 121' ISN mI0 9A -LEG il,air liv"►T+liuio � 2�3 i«'�'..n "mw: • /i°aln���a 0e! fptmlOOolsaal0- nn1000 slm, pom i slm • iNtfm nN Q flap. Up IIaOPy f(� ■: p1NG1. raolm T 1�01n. ip f 1i 4pP.MO ramO Ylnlnw yp lb ICtnO ,WIN A. 0I i4: Tawalall aw T 59 ss ISO' 16• IW W' W t• 60 ms• as• 2w Ss• 70• t19' >D' ,70• w ss• 7n• 32p N• m• 5— 2m• 15s• IS . W SSS' S10' q' f0' RO' 1IV -SO sow • WO' 591 •100• 100•.+ 210'- L•�5 55a SOS' .Ila•'m Om' KO' •Ig_Wp• 650• tii' 130• m too'- IIC 70 7m•' 110' mo• 175' 7s 7W' ea• Iso- tw 610• H. Pon ii tf _ .= wMvnsacl ame Onlyciy I ><IITbN bm lnrmc arra L.IW.m x 7lZIm neem a ofrpl EM "=" ummIO TTPICIL USA6£: I • Ioac "san sunwu spa roll Ilm.aan Iara T,w - !' •aronb t,tunmown aiTltttw 1 1 - � . r• f fi GDML MTES L Ilan 41m q t. npa rv1 m.q a.1®Om 51 L 4I tl . mmol anew w c, mad a. mean. 1m..1 tbm a.a1 -fi f1.41. t•.yipl batfd.rm.MNt.as i"Imdw 1. d� I e..1n f —l -d Vold. i i m111.11.aar.ht0l 11 mm A 9o'a. W.t..Im. iW amid of -1 WAW It 1m 01 mIIIm339 N ICO fv MmNo ar 1t. ow.r Cn 1ru...Imi+t maol7 mf141N to I P-1— rtp 1, fl rcl INaw Ii :�'MR..t'f f.�i 'T' I' SIS% 1.. 3 llp71o>rf c ~ 0-11.um d.Iw b aa4ltutm rr IN ars. *Ncl. am fla. j Lt011lks 2ak.T.11/111 mm 1151 ¢/bprl flow of IN p7r0 1: utas nal f0 aa0 m.m N arOr b aat.l •.la:t vY it.]6 q I LIw TDII.11 ft taada'.>Y m dMw lad mt—.aw Il el smt 1ef4Y t<.Rlf.ylMo toll, b p.rlp W, IN $ rlae•.ry it. pm M pahm m 1t. opal miler. L cmrIy -OMM IOC' ftp. Iv p uud fast M ITfI•m I aiu 1`2l�JO•.Ipr ,a malar vYmaamntool r0alari ipar taRlMflm ar loltrtiom meraa11ar1. N..Itla t; Rallr tglifawml iQ ml.bl Tmla11. opI m fClm. � I In Ib irOlNf coag Ions fC If. sat. Ov.Iml.. slur am TNfn. wmnly. �,1 R I i -r awa,, t •It TRAFFIC .CONTROL. PLAN; .i CONVENTIONAL ROAD` SHOUL'OER WORK TCP 12-1c) TCP(2-1)-12 WORK'VEHICLES ON SHOULDER Conventional: Roods - 1� I w Vol. 30 a Pg. a s AIIrrLCr 7•ata TRFAa1112FR'a FUND NUMBER& NAME CASH BALANCE 7/31/2019 INCOMING INVESTED TEXPOOL INTEREST -Aug SUB -TOTAL DISBURSED CASH BALANCE 8/31/2019 INVESTED CK.ACCI.BAL 8/31/2019 0100 - GENERAL FUND 77 847 099.79 3,341,562,52 84 641.20 81273 303.51 9,438,730.82 71834 572.69 45 030 08653 26 784 486.16 0200- COUNTY HEALTH ENDOWMENT FUND 731919.39 576.51 - 732495.90 732495.90 732,495.90 1100 - HOTEL OCCUPANCY TAX 23fi 628.35 238 24.20 474 952.55 268 031.64 2,206,92191 2 O6 920.91 1200- STATE LATERAL ROAD 91587.10 72.14 91659,24 91659.24 91659.24 1300 -UNCLAIMED FUNDS 205895.06 283.64 206178.70 206178.70 206178.70 1500 -LAW LIBRARY 48082.25 11605.98 59,688.23 6405.69 - 53282.54 53,282.54 1700- ALTERNATIVE DISPUTE RESOLUTION 3.345.00 3870.(10 7.215.00 3,345.00 3870.00 3,870.00 1800-LEOSE FUND 43137.45 43,137.45 1025.00 42112.45 42112.45 1900 - COUNTY RECORDS MANAGEMENT 392 68.67 9,520.41 401689.08 17 645.36 384 243.72 384 243.72 2000 - COUNTY CLERK MGMT.FUND 1 604 448.00 33 580.55 1 038 028.55 ZZ087.37 1 015 941.18 1015 94LIB' ZO01- COUNTY CLERK ARCHIVAL FUND 1 521 231.74 33 643.23 1.554 874.97 1,554,874.97 1 554 74.97 2200- COURTHOUSE SECURITY FUND 95906.93 7665.16 103,571.99 48701.14 54870.85 54870.85 2201 -JUSTICE COURT SECURITY FUND 96481.97 937.46 97419.33 9741933 97,419.33 2300 - DISTRICT CLERK MANAGEMENT FUND 190 608.62 1849.51 192,458.13 3,318.91 189139.22 189,139.22 2301- DISTRICT CLERK ARCHIVAL FUND 96,913.55 2101.58 - 99015.13 3457.63 95,557.5D 95,557.50 240D-3USTICE@PEACE -TECHNOLOGY FUND 170,57827 3180.26 1 173758.53 1975.30 171783.23 171783.73 2401- CO.& DIST.000RT TECHNOLOGY FUND 78 81358 801.67 79 615.25 79,615.2S Z2_6" 25OD- SPECIAL FORFEITURE FUND 2989720 4,517.36 29414.56 29414.55 ,414.55 '9 260D - DIA HOT CHECK COLLECT FEES 3,960.65 3.12 - 3,963.77 3,963.77 3,963.77 2700 - BAIL BOND BOARD FEES 96 615.01 576.10 97191.11 59049 - 96 600.62 96 600.62 2800- VOTER REGISTRATION 8991.73 1328.65 10 20.38 199.43 10,120.95 10120.95 2900 - VIT INTEREST FUND 249 728.74 653.10 250381.84 250 381.64 25D,381.84 3000 COUNTY GRANTS 17053929 49777.16 220316.45 232048.50 11732.0 11732.05 3400 - D/A CRIME FUND 139 024.66 18 03.01 157 27.67 274.77 157 052.90 157 08.90 3Sea- PRIMARY ELECTION SERVICES 41406.85 32.61 41439.47 41439.47 41 439.47 3901- BC HOUSING FINANCE CORP 79 812.84 6297 79 875.71 500.00 79 375.71 79 375.71 4317- 2017 CERTICATES OF OBLIGATION 13779192.12 25/.85 24526.90 1380397697 1378,221.83 12,425,755.04 12,076,365.08 349,389.96 4500- GEN.PERMANENT IMPV. 10312,377.51 10312,37751 233 4.25 10079153.26 1007915326 5000 - HEALTH & LIFE INSURANCE 5,039 746.34 1545 328.20 6,585,074.54 1580 999.61 5,004,074.93 5 004 074.93 6000 - PAYROLL 1057 985.47 3,750,828.28 4 806,813.75 3,312,02D.96 1,496 792.79 1496 792.79 91DO-HEALTH DEPARTMENT 451658.67 157405.90 609064,57 307,25521 301 09.36 30180936 9700- COMMUNITY SUPERVISION 1,OZ9,977.86 20D,964.84 1,230,842.70 392,300.30 838542.40 838,542.40 TTLOFACCTS.INPOOL- 117,340,880.47 :._ 9,419,617.87 - 109,158.10 126,869,64L44 _.17,252,359.21' :.109,617283.23 .57126 51.61 32,490,83L62 4100-GEN.CBLIG.DEBTSVC 1;1!6,71:318.99 27426.12 22162.08 15727907.19 8038913.50 7708993.69 6,680179.39 1028814.30 1600 - LOCAL PROVIDER PARTICIPATION 94262.38 17 228220.87 6 996.20 21829 979.45 4 027191.05 17 602 88.40 .40 17,E 8M. ..:� r13a,3.6. :.: TOTAL 137,613,441.84�•..•:: 26675,260P6 - 8. 1��� 3 ,3������29 1 2 .3 164,427,029.08 298,463.76135128,565.32 63,B06,631.0071,321,934.32 / /!This report Is submitted as true and correct to Commissioners Court bC Brazos County Treasurer, an o� The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. ('I`exas Local Government Code, 114.026) Witness my hand this day of (fir" b a -f A.D. 2019 ' Karen McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this day of "/ 2019. 7-)� V--I� Duane Peters, otnity Judge Steve A1fth. Commissioner Precinct #1 Sammy Catalena, CYmissfoner Precinct #2 F(t60d as Nancy Berry, Commissioner Precind #3 a o oner Pr c' ct #4 Treasurer's Report for the MONTH AUGUST 2019 voi. SUNGARD PENTAMATION DATE: 10/03/2019 BRAZOS COUNTY, TX TIME: 12:27:07 BATCH JOURNAL ENTRY EDIT LIST CONTROL NUMBER J E NUMBER DESCRIPTION PERIOD/YR STATUS RECORD FUND DIV/FUND ACCOUNT PROJECT ACCOUNT ITEM DESCRIPTION 10 -08 -CC 130019 K CONTE 9.18.20.19 13/19 COMPLETE 376895 0100 0100 20431900 ? K COMTE 9.18.20.19 376896 0100 19000100 61801000 K COMTE 9.18.20.19 TOTAL JOURNAL ENTRY 10 -08 -CC 130020 R MONTOYA 9.18.20.19 13/19 376897 0100 0100 20488500 376898 0100 18000100 61801000 TOTAL JOURNAL ENTRY TOTAL CONTROL NUMBER TOTAL REPORT PAGE NUMBER: 1 B30URN11 DEBIT AMOUNT CREDIT AMOUNT 335.70 335.70 335.70 335.70 COMPLETE R MONTOYA 9.18.20.19 R MONTOYA 9.18.20.19 345.70 345.70 voi.3cx2 pg. a � 681.40 681.40 345.70 345.70 681.40 681.40 APPROVED Juane Peters county Judge Date BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2018-2019 BUDGET YEAR NO. 18/19 53.1— 53.2 On this the 8th day of October 2019 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 8th day of October 2019 the Court heard and approved a budget amendment(s) for the 2018-2019 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 11 September 201"8, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 8th day of October 2019. IIIE COMBHSSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane eters, County Judge Original: County Clerk's Office and Attached to the original budget VOL� Pg. a 9 10/212019, BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 19120 - 2.4 DepartmeotApproval_u,u',... /,,I too'` P-2 FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 2001 21006000 61130000 CR Contingency196 000.00 2001 21006000 71300000 DR Micrclilmin . Records Scanning 196,000.00 /,,I too'` P-2 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 18/19 - 53.1 10/8/2019 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease HOT Fund Hotel Occupancy Tar Departmental Support 2.160.00 HOT Fund Hotel Occupancy Tax Repairs and Maint 2.160.00 Hotel Occupancy Tax Fund Reallocation of funds to the appropriate department's account to cover Oke maintenance cost and repairs of die sound system in the East Barn at die Expo Center. nnp T .'* 'j ri t 4 CoyntyJud Approval_ Date Vol. ,boa pg. a5, FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 1100 11002500 61130000 CR Contingency 2,160.00 1100 11002500 65320000 DR Equipment - Maintenance 2.160.00 Vol. ,boa pg. a5, BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 18/19 - 53.2 10/812019 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Exposition Center Repairs and Maint 9,417.50 General Fund Exposition Center Departmental Su on 9,417.50 Exposition Center Reallocation of funds to die appropriate de arunenes account to cover a load of sha%ines and event supplies for the end of FY 19. �tl 4 i rt rinP Date:10/7J201V } ;Department Approval,, , a , s . , . ,:Date rt !at` g !9' CorntyJudge prowal y Date —._ <�v Y t.Accaunho� Pu ores Onl ut' t__ r r. ba<e ;;gama e'er ,ra i,:f ssv_' '�• e,d1' -i�id Kam FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 36000100 65320000 CR Equipment - Maintenance 9,417.50 0100 36000100 60315000 DR Event Supplies 9.417.50 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2019-2020 BUDGET YEAR NO. 19120 2.1— 2.7 On this the 8th day of October 2019 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 8th day of October 2019 the Court heard and approved a budget amendment(s) for the 2019-2020 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 10 September 2019, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the Sth day of October 2019. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By Duane eters, County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 19/20 - 2.1 1018/2019 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Commissioners' Court Non -Departmental Minor Acquisitions 44,533.40 General Fund Brazos Center Depart entai Support 3,052.38 General Fund Brazos Center Minor Acquisitions 15,738.30 General Fund Brazos Center Contractual Services 630.00 General Fund Brazos Center Professional Services 8.180.00 General Fund DR Other Financing Uses 16,982.72 General Capital Improvement Fund 36500100 Other Financing Uses 16,982.72 General Capital Improvement Fund Generul Capital Improvements Capital Outlav 16.982.72 71500000 DR Rental- Equipment 630.00 0100 36500100 72590000 DR Professional Services 8.180.00 0100 91110000 DR Transfer to Capital Itn r. Fund 16.982.72 4500 49028000 CR Transfer from General Fund 16.982.72 4500 6300u500 80281000 DR Equipment - Electronic 16.982.72 Commissioners' Court, Brazos Center and General Capital Improvement Reallocation of funds to the appropriate departments account to install retractable screens and ceiling mounted projectors in the Brazos Center Ballrooms. r:H P U �3 nnp° _10!2120.19` pep aifinent Approval,{ _ .:.. `. ,w;Date _._ CtiuntyJudge Ap ,ov_al L Date 7 ForAccoenhnRPttr'o'sesUnl s'� :;;Y ... r..:�. ... ,.�:-_.,.. .�. .. .:,. , . , ,.• .,.. ,>.�< k�a�a.F-; '' .>a6 '- a�:r+3�f;-acY;:e•at . vr- FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 67281000 CR Equipment - Electronic 44 583.40 0100 36500100 60500000 DR Equipment - IT Enhancement 3.052.38 0100 36500100 67281000 DR Equipment - Electronic 15,738.30 0100 36500100 71500000 DR Rental- Equipment 630.00 0100 36500100 72590000 DR Professional Services 8.180.00 0100 91110000 DR Transfer to Capital Itn r. Fund 16.982.72 4500 49028000 CR Transfer from General Fund 16.982.72 4500 6300u500 80281000 DR Equipment - Electronic 16.982.72 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 19120 - 2.2 10/8/2019 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Commissioners'Court Non -De artntental Minor Acquisitions 31,696.00 General Fund Information Technology IT Services Departmental Support 31.696.00 Commissioners' Court and Information Technology Reallocation of funds to the appropriate department's account to purchase 64 NIS Server 2019 Datacenter licenses. nnR ° 1012/2019: Department Approval;- . _,,._ Date a Ky a r Fes.: 5 -T " County Jud ,Approval Date. 5gi .: FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 67205000 CR Network Cost 31 696.00 0100 14000200 60211000 DR Software - No Tag 31,696.00 BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 19/20 - 2.3 nnp �i-' 1 "n LQ 3'ile':L-il' I.10 -V " ; - , PprqKN, "T T voi. 2)()c)-- pg.-a5b FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 30401100 61801000 CR Travel 526.06 0100 30401100 71020000 DR Computer Contracts 526.06 voi. 2)()c)-- pg.-a5b BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 19120 - 2.4 1 01812 01 9 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease County Clerk Archival Fund County Clerk Archival Fund Departmental Support 196,000.00 County Clerk Archival Fund County Clerk Archival Fund Contactual Services 40)66.9BB"d4 County Clerk Archival Fund Reallocation of funds to the appropriate department's account to cover a project to diuitize and re -index Deed records from 1955 to Sovereignty. x 32 1 llr. :DepartmentApprovai:.'-"- County 44ii prov_al,___, For.:lceuunhn f'ur'osesOnly FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 2001 21006000 61130000 CR Contingenev 196,000.00 2001 21006000 71300000 DR Micro6lmimt.Records, Scanning 196,000.00 Vol. pg. a57 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 19120 - 2.5 llntRmi a FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Commissioners' Court Contingency Departmental Support 172.530.00 General Fund Other Financine Uses 172,530.00 County Clerk Archival Fund Other Financing Uses 172,530.00 County Clerk Archival Fund 1 Countv Clerk Archival Fund Contractual Services 172.530.00 11001500 61130000 CR Contingency 172530.00 0100 91580000 DR Transfer to County Clerk Archival 172.530.00 2001 49028000 CR Transfer from General Fund 172,530.00 2001 21006000 71300000 DR Ylicrofilmine, Records, Scannine 172.530.00 Commissioners' Court and County Clerk Archival Reallocation of funds to the appropriate department's account to cover a project to digitize and re -index Deed records from 1955 to Sovereibmty. SI 72,530 will be transferred County Clerk Archival Fund back to the General Fund in FY 2021. DepartmentaApprova-1—l'— (/1 County Judge Qroval FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 11001500 61130000 CR Contingency 172530.00 0100 91580000 DR Transfer to County Clerk Archival 172.530.00 2001 49028000 CR Transfer from General Fund 172,530.00 2001 21006000 71300000 DR Ylicrofilmine, Records, Scannine 172.530.00 BRAZOS COUNTY, TEXAS BUDGET AMENDINENTS No. 19/20 - 2.6 101812019 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Constable Pct. #2 Departmental Support 528.94 General Fund Commissioners' Coun Confinaency De artmental Support 528.94 Constable Pct. #2 Donald Lam o) and Commissioners' Court Reallocation of funds to the appropriate de artmenfs account to reduce Constable Pct. #2's donations in FY 20 due to spending more in FY 19. FocxlccountIa .P s.Oglv�'�2< � ,. .,,:.,���,�;'�� �..��,,t.,�,�,�>`_�� k .,_ ... x•�a. �_r��� .,,- �w.��� :='^�„�,. pa,,� ., ,ta . FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 30201100 61235000 CR Donations - Other 528.94 0100 11001500 61130000 DR Contingency 528.94 voi. Pg. 059 BRAZOS COUNTY, TEXAS BUDGET AMENDIVIENTS No. 19120 - 2.7 1 01812 01 9 FUND DEPARTMENT - DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Commissioners' Court Non -Departmental Minor Acquisitions 21.186.32 General Fund Elections Administrator Repairs & Maint 9.101.86 General Fund Elections Administrator Minor Acquisitions 12,084.46 FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 67050000 CR Appliances 10,786.32 OI00 11000500 67285000 CR Equipment - Surv. & Security 10 400.00 0100 11210020 65055000 DR Surveillance & Security Maint 9,101.86 0100 11210020 67285000 DR Equipment - Surv. & Security 12,084.46 Commissioners' Court and Elections Administrator Reallocation of funds to the appropriate department's account to cover the cost of installing a security stem at Arena Hall. CointyNJut19BP_(ovat_`�,�„� ��'• � Date ..,_,� 3 ,� -�fy F,nunUn 'urp FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 67050000 CR Appliances 10,786.32 OI00 11000500 67285000 CR Equipment - Surv. & Security 10 400.00 0100 11210020 65055000 DR Surveillance & Security Maint 9,101.86 0100 11210020 67285000 DR Equipment - Surv. & Security 12,084.46 Vole pg. a(D O PERSONNEL CHANGE OF STATUS REQUESTS l; Commissioner Court Date: October 8, 2019 �ff� `� " ;cul Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Chanae Reauests� Department Submitting Employee Request Action Requested Request(s) Applies To District Attorney Burns, Kristin Employment District Clerk Ray, Denise Change of Status Sheriffs Office — Jail Medical Duckworth, Jeannette Employment Juvenile Detention Adams, Gabryele Employment Depue, Leland Employment Ealoms, Alexander Separation Johnson, Lisa Employment Road and Bridge Zavala, Othon Separation Health and Wellness Clinic Barron, Krystle Separation Hudson, Lane Change of Status Approved in Commissioners' Court: October 8. 2019 : County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) 1 Vol. 0 P - -