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Home My WebLink About2003-11-04 9:00 AM REGULAR MEETING Vr P .oFT �I;. to ,,- •,b:91°' Ell,. ED BRAZOS COUNTY AB BRYAN, TEXAS OCT 3 i p 2: 33 :•,..;i'l,._I..CG,NITYCLERK NOTICE OF MEETING SY: ILA ; AND AGENDA a ' 'Y BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON 4 NOVEMBER 2003 AT 9:00 A.M. IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY COURTHOUSE,300 E. 26Th STREET, SUITE 115,BRYAN,TEXAS. 1. Invocation and Pledge of Allegiance—Judge Sims 2. Call for citizen's input and/or concerns. Consider and take action on agenda items 3-19 3. Budget Amendment 02/03-47,1 Budget Amendment 03/04-4.1 thru 03/04-4.6 4. Payment of Claims 5. Personnel Change of Status 6. Resolution for Brazos County Public Document Cost Recovery Policy and Schedule of Charges. 7. Review of Tax Refund Applications for the following: a. Calvin A. Barley,Jr. e. Merritt M.&Mary G. Goff b. Jerrold Blanton f. Martha A.Maddox do William Maddox c. Treva Annette Carter g. Isidro C.&Regina K.Ramon d. Leslie Scott Doolittle h. James E. Reed 8. Request by Ernie Laney to carry forward $5,316.88 from the Computer Maintenance budget for FY 2003 to the same line item in the FY 2004 budget(account 651500). 9. Request by Ernie Laney to renew the software support agreement with SunGard Pentamation for FY 2004. 10.Funding Addendum for FY 2004 support of the Brazos County Health Department. V01.50 PAGEL__ Commissioners Court Agenda 4 November20032 Page 2 11. Approval of the County Treasurer's Report for September 2003 and the quarter ending 9/30/03. 12.Approval of blanket purchase order for Cingular Wireless—$500.00 (Emergency Mgmt.) 13.Approval to advertise for bids on Bid #2004-003 for the purchase of motorgraders (Road & Bridge) 14. Approval of exemption from competitive bidding for Winkies Catering. 15. Final Plat of Briner Subdivision, Lots 1-8, Block 1, 106.95 acres out of a called 1025.87 acre tract, R. M. Ferguson Survey, A-120, Augustus Williams survey, A-58, Jeremiah Tinnin survey, A-229 and Pendleton Rector survey, A-206, Bryan, Brazos County, Texas. Site is located in Precinct 3. _ • 16. Acceptance of Special Warranty Deed from Robert C. Washington for improvements to a portion of Koppe Bridge Road located in Precinct 1. • 17.Acceptance of Special Warranty Deed from Patricia Johnson for improvements to a portion of Koppe Bridge Road located in Precinct 1. 18. Acceptance of Special Warranty Deed from Juanita James for improvements to a portion of Koppe Bridge Road located in Precinct 1. • 19. Request by Ramiro Quintero,Justice of the Peace for Precinct 4, for approval to pay an invoice • from Say-On dated 08/20/02 with funds from their 2004 budget. 20. Announcement of interest items and possible future agenda topics. 21. Call for citizen input and/or concerns. 22.Agency/Board/Committee reports by Court members. 23.Adjourn. The Brazos County Courthouse is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two business days before the meeting. To make arrangements,call(979)361-4102. VOL-50 .PAGE COMMISSIONERS ' COURT REGULAR MEETING NOVEMBER 4, 2003 A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Courthouse in Bryan, Brazos County, Texas, beginning at 9:00 a.m. on Tuesday, November 4, 2003 with the 74 following members of the Court present: Randy Sims, County Judge, Presiding; Tony Jones, Commissioner of Precinct 1; Duane Peters, Commissioner of Precinct 2; Kenny Mallard; Commissioner of Precinct 3; Carey Cauley, Jr. , Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheet contains the names of the citizens and officials that were in attendance. The County Judge asked the Reverend Jones to give the invocation and then the County Judge led the pledge of allegiance. Under citizen input/and or concerns the following spoke: f `�?' 1 George Englebrechts Said he faxed a letter to the Court about septic systems and would like help with compliance. The Court next considered Budget Amendment #02/03-47. 1 that would reallocate funds for the office of the County Judge. On motion by Commissioner Cauley, seconded by VOL D PAGE 3 Commissioners Court meeting November 4,2003 2 Judge. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the budget amendment as submitted, a copy of which is attached. The Court next considered Budget Amendment #03/04-4 . 1 through 03/04-4 .6 that would adjust funds in the State Lateral Road Fund, reallocate funds for County Court at Law #2 (2) and Purchasing Department, transfer funds from Capital Improvement to Judicial Software and from General Fund to Road and Bridge Department. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the budget amendment .as submitted, a copy of which is attached. Commissioner Jones noted that we may need to develop a policy on how to handle unused positions. We seem to be getting more budget amendment requests using dollars from unused positions. The Court next considered the following Claims as submitted by the County Treasurer for payment: 20047177 through 20047384 On motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted unanimously to approve the Claims as submitted. VOL 57, PAGE 4 410 Commissioners Courtmeeting November 4,2003 3 The Court proceeded to consider the change of status of employees as submitted on the attached Personnel Action Requests. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve the changes as submitted. • The next matter for consideration by the Court was adopting a Resolution establishing the Brazos County Public (410 Document Cost Recovery Policy and Schedule of Charges. On motion by the County Judge, seconded by Commissioner Cauley, the Court voted unanimously to adopt a resolution establishing the Brazos County Public Document Cost Recovery Policy and Schedule of Charges. A copy of the fee schedule is attached. The next matter for consideration was approval of tax refund applications from the following individuals and/or companies: a. Calvin A. Barkley, Jr. $.O1 b. Jerrold Blanton $261.33 c. Treva Annette Carter $19. 85 d. Leslie Scott Doolittle $20.73 e. Merritt M. & Mary G. Goff $207 .30 f. Martha A. Maddox c/o William Maddox $283.70 g. Isidro C. & Regina K. Ramon $46. 79 h. James E. Reed $113. 64 On motion by Commissioner Peters, seconded by Commissioner Mallard, the Court voted unanimously to approve the refund applications. The Court next considered a request by Ernie Laney, VOL PAGE 1/45 Commissioners Courtmeeting November 4,2003 4 Director of the Information Technology Department, to carry forward $5, 316. 88 from the Computer Maintenance budget for FY 2003 to the same line item in the FY 2004 budget (account 651500) . The funds were encumbered in September of 2003 but the work was not completed until after the beginning of the new budget year. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to carry forward $5, 316.88 from the Computer Maintenance budget for FY 2003 to the same line item in the FY 2004 budget. 1110 The next matter before the Court was a request to renew the software agreement with SunGard Pentamation for fiscal year 2004. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to renew the agreement with SunGard Pentamation at a cost of $12,768 .74 . This agreement is in effect from October 1, 2003 through September 30, 2004 . A coy is attached. The Court next considered approval of the Funding Addendum for FY 2004 for support of the Brazos County Health Department. Brazos County' s portion is as follows: ) Contribution In-Kind Contribution Total $570,187 $559, 122 $1, 129, 309 On motion by Commissioner Cauley, seconded by Commissioner Mallard, the Court voted unanimously to approve the funding VOL E PAGE CP i 411 Commissioners Court meeting November 4,2003 5 addendum. On motion by Commissioner Peters, seconded by Commissioner Cauley, the Court voted unanimously to receive, approve and order filed as submitted the Treasurer' s report for September 2003. A copy of which is attached to and made a part of these minutes. The Court proceeded to consider the following blanket 4110 Purchase Order: Cingular Wireless Emergency Management $500 On motion by Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to approve the Blanket Purchase Order as submitted. The next matter for consideration was approval for the Purchasing Agent to advertise Bid 2004-003, Purchase of Motor Graders. On motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted unanimously to authorize the Purchasing Agent to advertise for bids for motor graders. a The Court next considered an Exemption from Competitive Bidding Requirements of Local Government Code, Section 262. 024 (a) (8) . This is for the purchase of prepared meals from Winkies Catering to feed participants in the Army Program. On motion by Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to approve VOL 5b PAGE V Commissioners' Courtmeeting November 4,2003 6 the Exemption of Competitive Bidding Requirements and authorized the payment of invoices for fiscal year 2003-2004. The Court next considered approval of the Final Plat of Briner Subdivision, Lots 1-8, Block 1, 106. 95 Acres out of a Called 1, 025. 87 Acre Tract located in Precinct 3. Richard Vance, County Engineer, stated that he had reviewed the plat and offered the following comment: 1. Add requirements concerning the clearing of rights- of-way and Public Utility Easements to the General Notes section of the plat. 010 On motion by Commissioner Mallard, seconded by Commissioner Peters, the Court voted unanimously to approve the final plat of Briner Subdivision, Lots 1-8, Block 1, 106.95 Acres out of a Called 1, 025.87 Acre Tract subject to the developer complying with the exception noted by the County Engineer. Commissioner Jones also noted that the Extraterritorial Jurisdiction should stop at 300 feet and not cross over. The County Engineer agreed. The Court next considered acceptance of a Warranty Deed for right-of-way on Koppe Bridge Road in Precinct 1. On 0110 motion by Commissioner Jones, seconded by Commissioner Peters, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed from Robert C. Washington for the expansion and improvements VOL PAGE g E) Commissioners'Courtmeeting November 4,2003 7 to Koppe Bridge Road. The Court next considered acceptance of a Warranty Deed for right-of-way on Koppe Bridge Road in Precinct 1. On motion by Commissioner Jones, seconded by Commissioner Cauley, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed from Patricia Johnson for the expansion and improvements to C�w Koppe Bridge Road. The Court next considered acceptance of a Warranty Deed for right-of-way on Koppe Bridge Road in Precinct 1. On motion by Commissioner Jones, seconded by Commissioner Mallard, the Court voted unanimously to authorize the County Judge to accept on behalf of Brazos County a Warranty Deed from Juanita James for the expansion and improvements to Koppe Bridge Road. The next matter before the Court was a request by Ramiro Quintero, Justice of the Peace Precinct 4, for approval to } pay an invoice from Sav-On dated August 20, 2003 with funds from their 2004 budget. On motion by Commissioner Cauley, seconded by Commissioner Peters, the Court voted unanimously to approve payment of the invoice in the amount $194 .42. Under announcement of interest items and possible future agenda topics the following spoke: VOL PAGE c C Y1 yr n'�.J Commissioners' Court meeting November 4,2003 8 County Judge a) Said that there would be a Special meeting at 1:00 p.m. today to discuss a Stop Loss Carrier. There were no Agency/Board/Committee reports by Court members. There was no citizen input and/or concerns. There being no further business to come before the Court, the meeting was adjourned. • VOL 5b PAGE ,BO µ_'4 The foregoing minutes of the Commissioners Court meeting held November 4, 2003 have been examined and are approved in open Court this the ,,240day of F 4p,yt.4 , 2004, in Bryan, Brazos County, Texas. / Abf ' It Randy S. s Eric Caldwell Count Judge Commissioner, Precinct 1 Duane Peters Kenny Mall Commissioner, Precinct 2 Commissions , Precinc 3 arey Tuley, Jr. Commis.ioner, Prec nct 4 Attest: aren McQueen County Clerk VOL 60 PAGE 11 ii, /E: 0 BRAZOS COUNTY COMMISSIONERS COURT MEETING ON (-AAAVY 4 2003 AT 9/oc A'hl .. Name Organization/Department 7A--- --- a , citu- f9i,,0 c G - �e/A . . �cN-. PQ a W VgiAlcE /c & Ute -- A „4-„...„.. 2n u-ei, % ,dA___- ia) G m_. 4T c* ter t,LU -�.-`_' ...,...ca....„ . c.c. 6_6 .8 . . 4_ Gly jf L . av1Gn() /° () (Lfi.-_x. b' VOLS° PAGE la alt P );P BRAZOS COUNTY COMMISSIONERS COURT MEETING ON / (av 4 2003 AT 9:6o p'L Name Organization/Department -(141- *-4 40.se, « Qom- -- c Sod ee-gae e6- ElPt. lehar envfri , et VOL 50 PAGE 43 #3 BRAZOS COUNTY,TEXAS BUDGET AMENDMENT(S)FOR THE O 2WIQ3SUI/G A t?' NO.02/03-47.1 On this the 4th day of November 2003 at a regular meeting of the Commissioners'Court,the following members were present: Randy Sims,County Judge, Presiding Tony Jones,Commissioner,Precinct 1 E. Duane Peters,Commissioner,Precinct 2 G.Kenny Mallard,Commissioner,Precinct 3 Carey Cauley,Jr.,Commissioner,Precinct 4 Karen McQueen,County Clerk The following proceedings were held: • THAT WHEREAS,on November 4,2003 the Court heard and approved a budget amendment for the 2002-2003 budget year for Brazos County,Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted August 23, 2002 the following amendment(s)to the original are hereby authorized,as described on the attached page(s). ADOPTED AND APPROVED this the 4s'day of November,2003. THE COMMISSIONERS'COURT OF BRAZOS COUNTY,TEXAS. By. ate Randy ms,•nty Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners'Court Minutes VOLSO PAGE /it BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.02/03-47.1 11/4/2003 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 100001 652000 Dr. Copier Maintenance $ 365.00 01 100001 611100 Cr. Conference&Seminars 100.00 01 100001 617500 Cr. Telephone-Cellular 250.00 01 100001 616200 Cr. Subscriptions&Publications 15.00 County Judge To reallocate funds to allow the payment for the-11CON copier overage invoice for the FYE 9/30/03. • $ 365.00 $ 365.00 AderS ak'Y'v,ll { F iib{ij: yl 1157;eta 7! /� 111)itiMlg 141012e,-'• v1,7411t'444;!-f. c .. VOLS PAGE S BRAZOS COUNTY,TEXAS BUDGET AMENDMENT(S)FOR THE12003 2004,,BUDGET:YEAR NO.03/04-4.1 thru 03/04-4.6 On this the 4th day of November 2003 at a regular meeting of the Commissioners'Court,the following members were present: Randy Sims,County Judge,Presiding Tony Jones,Commissioner, Precinct 1 E.Duane Peters,Commissioner,Precinct 2 G.Kenny Mallard,Commissioner,Precinct 3 Carey Cauley,Jr.,Commissioner,Precinct 4 Karen McQueen,County Clerk The following proceedings were held: THAT WHEREAS,on November 4,2003 the Court heard and approved a budget amendment for the 2003-2004 budget year for Brazos County,Texas. WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted September 12,2003 the following amendment(s)to the original are hereby authorized,as described on the attached page(s). ADOPTED AND APPROVED this the 4th day of November,2003. THE COMMISSIONERS'COURT OF BRAZOS COUNTY,TEXAS. ounty Judge Original: County Clerk's Office and attached to the original budget Copies: County Auditor County Treasurer Commissioners'Court Minutes VOL50 0 PAGE /( A54 s. BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.03/044.1 11/4/2003 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 12 450100 Dr. Interest-Admin.Acct. 300.00 12 450500 Dr. Interest-Investment 200.00 12 470100 Dr. Reserve Fund Balance 82,000.00 12 480700 Cr. State Lateral Road 4,000.00 12 560060 656800 Cr. State Lateral Road 78,500.00 State Lateral Road Fund To adjust the available funds for the FYE 04 by the use of reserved fund in Sept.2003 which also reduced the anticipated interest revenue. The actual receipt of State funds Oct.2003 is$28,492.92 which exceeds the anticipated revenue by$4,000.00. f � rv� 1d:!l 7 .i (1157 ',;ryteYn Xb /6w!.: 6T , ,... i tl j 1 flf'.+ VOL$° PAGE 17 0 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.03/04-4.2 11/4/2003 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 231001 516100 Dr. Hourly Staff 5,075.00 01 231001 532000 Dr. Retirement 580.00 01 110015 611300 Dr. Contingency 1,585.00 01 231001 516400 Cr. Hourly Temporary 7,240.00 County Court at Law#2 To amend the budget to eliminate the part time position and use part of the budgeted salary to increase the staff. The larger part ofllte money is to increase Mr.Munoz and also to advance the secretary and bailiff one step. YYry11 / '"i 4 f P.CRYO' /J.If .. 1 VOLS PAGE 1 $ BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.03/04-4.3 11/4/2003 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 560010 617400 Dr. Telephone 1,850.00 01 110005 617400 Cr. Telephone 1,850.00 Road&Bridge To move budget from Non-Department telephone to Road&Bridge per the attached request. �� 11 110 c 4i1 tti i"a r -' '` !!lrvi: ' 117i'�'�a�ll;:c'j '; v;�j VOL,So PAGE 19 -7— BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.03/04-4.4 11/4/2003 FD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 43 634301 802050 634303 DR Computer-Network Costs 875.00 43 634301 673420 634303 CR Furniture 875.00 County Court at Law#2 Courtroom-To reallocate moneys from furniture to network costs. Due to construction delays running of the network cable was not done until after September 30,2003 therefore the expenditure must come out of the new fiscal year. This budget amendment would move excess funds from the furniture line item to the network costs line item. • op ....... VOL __ PAGE 2O • . . BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No.03/04-4.5 11/4/2003 FD DIV ACCT PROJ DT/CR ACCOUNT NAME Increase Decrease 44 634401 802135 634401 DR Software-Judicial 56,500.00 44 490150 CR Transfer from Capital Improvement 56,500.00 45 914400 DR Transfer to Judicial Software 56,500.00 45 630005 803800 CR Building Improvements 56,500.00 Judicial Software-Two purchase orders were unable to be completed before September 30, 2003,therefore the money-set aside for those purchases will roll into fund balance at 9/30/03. This budget amendment is to reallocate funds from the Capital Improvement fund to the Judicial Software fund for these purchase orders. These funds will be repaid to the Capital Improvement fund in 05. 1011" ;;'=1=, r.,, ' • VOLSO PAGE cal 6155 BRAZOS COUNTY,TEXAS BUDGET AMENDMENTS No. 03/04-4.6 11/4/2003 PD DIV ACCT PROJ DR/CR ACCOUNT NAME Increase Decrease 01 165001 673420 Dr. Furniture 550.00 01 165001 591000 Cr. DDEA 550.00 Purchasing Department To record the use of DDEA funds. Iii• J 1r I Ii ^ .r'i �fy"' d:• /' IO6Iit dill}; ,FYSIt ':, ",r J'�....- ) VOLS° PAGE o20' • PERSONNEL CHANGE OF STATUS COURT DATE: November 4,2003 DEPARTMENT: Personnel PURPOSE: ARQrove Personnel Change of Status DEPARTMENT NAME EMPLOYEE NAME ACTION REQUESTED COMMISSIONERS COURT GALLEGO,CANDY MERIT INCREASE INFORMATION JUNEK,DWAYNE UNPAID LEAVE FOR 30 DAYS TECHNOLOGY BUILDING MAINTENANCE LEDEZMA,RAUL . MERIT INCREASE WOERZ,ERIC NEW HIRE—FULL TIME DISTRICT CLERK BUTLER,JULIE RESIGNATION NTTF HERNANDEZ,REGINA ANN MERIT INCREASE ROAD AND BRIDGE ARNALL,JAMES MERIT INCREASE EMOLA,GLENN MERIT INCREASE Approved in Commissioners'Court:Novem. 4 2003 County Judge's or Commissioner's Signature: •4' �.s!ie//i (This copy to be attached to minutes) VOLS PAGE a3 P SFr I LAC 'l a P iw t.9 /\ tO/ �q',r q1 BRAZOS COUNTY BRYAN. TEXAS BRAZOS COUNTY RESOLUTION Brazos County Public Document Cost Recovery Policy and Schedule of Charges WHEREAS, Chapter 552,of the Government Code(V.T.C.A.)provides for the release of public information upon request;and • WHEREAS,§552.261 (Subchapter F—Cost of Copies)provides that the cost to .. the public to obtain a copy of documents and data maintained by the county'shall be reasonable; and WHEREAS, §552.262 provides the County with the ability to adopt the charges established by the Texas Building and Procurements Commission for such services; and WHEREAS,the Commissioners Court is of the opinion that the fee schedule as adopted by the Texas Building and Procurements Commission is reasonable for the copy services in Brazos County; NOW THEREFORE,we,the undersigned members of Commissioners Court for Brazos County,Texas hereby order that all fees charged for copies of public information will be in accordance with those mandated by the Texas Building and Procurements Commission. / Signed this 44' day of �/YJt //t/ 2003 Air j"-A01. /ffr�!/If`� Randy S' s,County Judge Tony Jone .i issioner,Pct. 1 . Duane Peters,Commissioner,Pct.2 Kenny Mallard, issioner,P t. 3 044Caao. Carey Ca 7y,Jr. , Comms ver Pct.4 Kar McQueen,County 'k a VOLS PAGE Cs :Teiias Administrative Code http://info.sos.state.taus/pts/pub/readtac$ext.Tacpage?s1=R&app=... The following is a summary of the charges for copies of public information that have been adopted by the Commission. Service Rendered--Charge: (1) Standard paper copy—$.10 per page. (2)Nonstandard-size copy: (A)Diskette--$1.00 each; (B)Magnetic tape: (i)4 mm.--$13.50 each; (ii) 8 mm.—$12 each; (iii)9-track—$11 each; (C)Data Cartridge: (i)2000 Series--$17.50 each; (ii)3000 Series--$20 each; (iii)6000 Series--$25 each; (iv)9000 Series-$35 each; (v)600A--$20 each; (D)Tape Cartridge: (i)250 MB--$38 each; (ii)525 MB--$45 each; •1^- „, (E)VHS video cassette--$2.50 each; (F)Audio cassette--$1.00 each; (G)Oversized Paper copy—$.50 each; (H)Mylar(36-inch,42-inch,and 48-inch): (i)3 mil.--$.85/linear foot; (ii)4 mil.—$1.10/linear foot; (iii)5 mil.--$1.35/linear foot; (I)Blueline/blueprint paper(all widths)--$.20/linear foot; 2 of 3 10/29/2003 8:25 AM VOL at PAGE 02-5 :Texas Administrative Code httpJ/info.sos.state.tx.us/pls/pub/readtac$ext.TacPage?sl=RRcapp=... (5) Other--Actual cost. (3)Personnel charge: (A)Programming personnel--$26 per hour; (B)Other personnel--$15 per hour. (4) Overhead charge--20%of personnel charge. (5)Microfiche or.microfilm charge: (A)Paper copy—$.10 per page; (B)Fiche or film copy--Actual cost. (6)Remote document retrieval charge--Actual cost. (7)Computer resource charge: (A)Mainframe--$10 per minute; (B)Midsize--$1.50 per minute; (C)Client/Server--$2.20 per hour; (D)PC or LAN--$1.00 per hour. (8)Miscellaneous supplies--Actual cost. (9)Postage and shipping charge—Actual cost. (10)Photographs--Actual cost. (11)Other costs--Actual cost. (12)Outsourced/Contracted Services--Actual cost. (13)No Sales Tax No Sales Tax shall be applied to copies of public information. —_— Source Note:The provisions of this §I11.70 adopted to be effective September 18, 1996,21 TexReg 8587; amended to be effective January 16,2003,28 TexReg 439 Next Page Previous Page EV]TERAS REGISTER I TEMS ADMINISTRATIVE COLE I OPEN MEETINGS I.hi&P I 3 of 310/29/2003 8:25 AM VOL PAGE a(v Ifo FUNDING ADDENDUM The current Members of the Brazos County Public Health District do hereby agree to the following contributions for fiscal year 2004 commencing on October 1. 2003 and ending on September 30. 2004 . ENTITY AMOUNT OF IN-KIND TOTAL PERCENT ( t CONTRIBUTION — CONTRIBUTION Brazos County $570,187 $559,122 $1,129,309 41.53% In all other respects the terms and conditions of that certain Cooperative Agreement dated September 26. 1995 are hereby confirmed, ratified and adopted. This document may be executed in multiple counterparts,each of which shall be deemed an original for all purposes and all of which constitute, collectively, one agreement. IN WITNES§WHEREOF,the parties hereto have caused this Funding Addendum to be executed as the 3L day of Ialen brr , 2003. • ATTEST: BRAZOS COUNTY / KAREN MCQUEEN, County Clerk RANDY S 0 1 S, Brazos County Judge VOL bb PAGE A7 0 BRAZOS COUNTY HEALTH DEPARTMENT APPROVED 09/17/2003 BUDGET For Fiscal Year Ending September 30,2004 REVENUES In-Kind TDH Local Totals Percent Texas Departmea $ 390,000 $ 493,555 $ - $ 883,555 32.49% Service Fees - - 325,000 325,000 11.95% Interest - - 15,000 15,000 0.55% Brazos County 559,122 - 570,187 1,129,309 41.53% City of Bryan - - 10,000 10,000 0.37% City of College SI 1,040 - - 10,000 11,040 0.41% Reserved Fund R - - 345,253 345,253 12.70% $ 950,162 $ 493,555 $ 1,275,440 $ 2,719,157 100.00% EXPENDITURES Personnel $ 420,848 $ 239,484 $ 715,469 $ 1,375,801 50.60% Fringe Benefits - 84,503 255,551 340,054 12.51% Employment Sen - - 15,000 15,000 0.55% Departmental Su.• 420,274 19,408 142,742 582,424 21.42% Repairs and Main - - 5,750 5,750 0.21% Minor Acquisition - - 18,300 18,300 0.67% Contractual 109,040 61,432 21,828 192,300 7.07% Professional Sery - - 80,800 80,800 2.97% Capital Outlay - 88,728 20,000 108,728 4.00% $ 950,162 $ 493,555 $ 1,275,440 $ 2,719,157 100.00% 14) VOL,PAGE ag • '"•, BRAZOS COUNTY HEALTH DEPARTMENT APPROVED BUDGET For Fiscal Year Ending September 30,2003 REVENUES In-Kind TDB Local Totals Percent Texas Departmer $ 425,000 $ 455,786 $ - $ 880,786 35.34% Service Fees - - 310,000 310,000 12.44% Interest - - 15,000 15,000 0.60% Brazos County 418,209 - 196,727 614,936 24.68% City of Bryan - - 279,962 279,962 11.23% a : City of College Si 1,040 - - 113,498 114,538 4.60% ] - - 276,774 276,774 11.11% ,,. xrc Reserved Fund B; $ 844,249 $ 455,786 $ 1,191,961 $ 2,491,996 100.00% EXPENDITURES Personnel $ 277,231 $ 212,572 $ 576,809 $ 1,066,612 42.80% Fringe Benefits - 63,469 228,102 291,571 11.70% Employment Sen - - 35,000 35,000 1.40% Departmental Su 457,978 5,005 151,050 614,033 24.64% Repairs and Main - - 5,800 5,800 0.23% Minor Acquisitiol - - 9,500 9,500 0.38% Contractual 109,040 130,940 56,000 295,980 11.88% Professional Sery - - 99,700 99,700 4.00% Capital Outlay - 43,800 30,000 73,800 2.96% $ 844,249 $ 455,786 $ 1,191,961 $ 2,491,996 100.00% VOL 9 PAGE t9 0 The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Randy Sims, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Kay Hamilton, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) II ��-- " Witness my hand this tf� day of 1\0,/-_ty th-r A.D. 2003 CNC . aren McQueen County Clerk, County of BRAZOS,State of Texas Examined and approved in open Commissioners' Court this . "_. " day of / / eto Je 2003. ,„/ aA - Randy Sims,Co.. u. •u� •- Tony J.. s, Co.1.41—Was,, Precinct#1 ..... I biltillitala..._ III Duane Peters,Commissioner 'recinct#2 11 pa Kenny Mallard,Ceissioner Precint3r careyCaule Commissioner Prec) tctt# Treasurer's Reports for the Month of SEPTEMBER 2003 AND QUARTER ENDING 9/30/03 VOLSO PAGE fir, SEPTEMBER 2003 TREASURER'S REPORT FUND NUMBER&NAME CASH BALANCE INCOMING I INVESTED TEXPOOL I SUB-TOTAL DISBURSED CASH BALANCE INVESTED CK.ACCT.BAL 8/31/2003 INTEREST-SEPTEMBER 9/30/2003 9/30/2003 01-GENERAL FIND 18,221,166.22 1,674,915.80 - 19,896,082.02 3,852,751.41 16,043,330.61 - 16,043,330.61 02-COUNTY HEALTH ENDOWMENT FUND 2,357,509.64 2,413.52 - 2,359,923.16 - 2,359,923.16 - 2,359,923.16 05-HEALTH DEPARTMENT 935,205.99 78,190.53 - 1,013,396.47 114,727.62 898,668.85 - 898,668.85 12-STATE LATERAL ROAD 11,400.51 11.67 - 11,412.18 7,36891 4,043.37 - 4,04337 13-UNCLAIMED FUNDS 197,083.83 485.78 - 197,569.61 28,428.18 169,141.43 - 169,141.43 19-COMMUNITY SUPERVISION 420,866.99 592,779.57 - 963,646.51 298,191.86 665,459.65 - 665,454.65 C 15-LAW LIBRARY 177,062.55 3,871.16 - 180,933.71 472.50 180,461.21 - 180,461.21 C 16-APPELLATE JUDICIAL FUND 30,009.07 865.70 - 30,874.77 10.00 30,864.77 - 30,864.77 11-"() 17-AUI3WATIVE DISPUTE RESOLUTION 2,270.00 1,859.95 - 4,129.95 2,290.00 1,839.95 - 1,839.95 18-!FOSE FUND27,658.03 - 27,658.071,972.8726,185.16 - 26,165.16 19-OOIINIY RECORDS MANAGEMENT 150,287.95 9,236.70 - 154,529.65 10,149.05 144,375.60 - 144,375.60 20-COUNTY aERK MGMT.FUND 180,723.01 14,451.02 - 195,174.03 5,917.65 189,256.38 - 189,256.38 a CA 21-TIME PAYMENT FUND 25,471.29 344.50 - 25,815.71 - 25,815.74 - 25,815.74 2a. T 22-COURTHOUSE SECURITY FUND 258,721.57 9,968.11 - 268,189.68 9,638.11 258,551.57 - 258,551.57 PL.13 23-DISTRICT CE RK MANAGEMENT FUND - 740.00 - 740.00 - 790.00 - 740.00 24-JUSTICE O PEACE-TECHNOLOGY FUND 11,69536 1,666.81 - 13,362-17 - 13,362.17 - 13,362.17 25-SPEQAL.FORFEITUREFUND 2,210.85 2.26 - 2,213.11 - 921.25 . 1,291.86 - 1,291.86 28-VOTER REGISTRATION 29,575.07 30.28 - 29,60535 - 29,605.35 - 29,605.35 29-VIE INTEREST FUND 72,098.27 475.17 - 72,523.44 894.60 71,628.84 - 71,628.84 30-COUNTY GRANTS 79,864.03 20,891.29 . - 100,755.32 138,217.10 (37,461.78) - (37,961.781 31-MDA.PAR.STUDY 47,361.02 98.49 - 47,409.51 - 47,409.51 - 47,409.51 32-NARCOTICS TASK FORCE (405,754.28) 62,659.67 - (393,091.61) 41,916.28 (385,010.89) - (385,010.89) 42-CO.ISSUE 2002 780,445.94 798.99 - 781,249.93 326,919.74 459,325.19 - 454,325.19 43-CCl22 COURT ROOM FUND 241,798.46 247.54 - 242,046.00 31,844.50 210,20150 - 210,201.50 44-JUDICIAL SOFTWARE FUND 232,124.94 237.64 - 232,3625E 18,200.00 214,162.58 - 219,16258 95-GEN.PERMANENT IMPV. 975,250.90 - - 975,250.90 81,355.00 893,895.90 - 893,895.90 96-COMMON CENTER FUND 5,600,952.54 5,739.03 - 5,606,68657 36,000.00 5,570,68657 - 5,570,686.57 47-RABINFASIRUCTLIRE C.O.'02 828,442.13 898.13 - 829,29016 - 829,29026 - 829,290.26 50-HEALTH&LIFE INSURANCE 91,939.62 930,541.86 - 1,021,981.48. 528,351.49, 493,629.99 . - 493,629.99 60-PAYROLL 392,507.72 1,135,698.71 - 1,528,206,43 1,180,525.62 347,680.81 - 347,68081 75•BAIL BOND BOARD FUND 61,134.58 562.59 - 61,697.17 - 61,69717 - 61,697.17 80-COUNTY ATTORNEY TRUST FUND 11155 rte- 66,5(�583.85 fi .85 - 658395 - 6583.85 6 pA.�r&4SRd3' '.`ti01TWi1ms .,r�.- i�!ti _. . - f 41-GENDO 2G.DEBT SVC. 1,587 088 80 13,852.85 3600,94165 .10094165 1600991.65 TOTAL 33,623,622.46 4,515,514.17 - 38,132,/55y2.778 6,716,563.64 31,422,572.99 - 31,422,572.99 • This report is submitted as true and correct to Commissioners Court by A -7 /70,--a..-L-4_, l Brazos County Treasurer,an ‘o/a.ea_?-o 0 3 • • QUARTE ENDING 09-30-2003 TREASURERS REPORT RIND PURGER 6 NAME CASH BALANCE INCOMING I INVESTED TEXPOOL I SUB-TOTAL DISBURSED CASH BALANCE INVESTED CK.ACCT.BAL 6/30/2003 INTEREST-QUARTERLY 9/30/2003 9/30/2003 01-GBERAL RED 21,273,562.93 6,189,468.21 16,658.66 27,479,689.80 11,436,359.19 16,013,330.61 - '16,043,330.61 02-OINTY HEMIH ENDOWMENT FUND 2,392,366.18 4,886.92 .1,461.56 2,398,714.66 38,791.50 2,359,923.16 - 2,359,923.16 05-HE/011 DERNINENT 940,129.23 285,617.69 - 1,225,796.87 327,078.02 898,668.85 - 898,668.85 12-STIR LNRHEL ROAD 86,700.27 197.48 7.13 86,904.88 82,861.51 4,043.37 - 4,043.37 - 13-U0C_A11'C RINDS 196,019.94 1,633.54 - 197,653.98 28,512.05 169,191.43 - 169,141.43 14-CONIUNITY91R31VL90N 693,953.03 942,026.89 - 1,585,979.92 920,525.27 665,959.65 - 665,454.65 G 15-IARUBRNR 169,651.19 12,794.15 - 182,445.34 1,984.13 180,961.21 - 180,461.21 O 16-APIRATEEDICIAL FUND 45,825.98 2,760.79 - 48,586.77 17,722.00 30,864.77 - 30,864.77 17-AUFRNATIW DISPUTE RESOLUTION 1,600.00 6,119.95 - 7,719.95 5,880.00 1,839.95 - 1,139.95 O 18-LURINDRE RD 23,492.79 - - 29,192.79 3,307.63 26,185.16 - 26,185.16 19-CUNTY REORDS MANAGEMENT 145,204.56 14,704.21 - 159,908.77 15,533.17 194,375.60 - 144,375.60 A - 20-COWRY O.aPS 1T.FUND 172,034.16 30,939.90 - 202,973.56 13,717.18 189,256.38 - 189,256.38 O 21-11/EPAWI 'RIND 24,847.45 968.36 - 25,815.81 0.07 25,815.74 - 25,815.74 m 22-NC IRITUSE93URNY FUND 262,987.95 25,324.91 225.949 288,537.81 29,986.24 258,551.57 - 258,551 I TW.• 23-DETECT OHSMANAGEMENT FUND 74000 740.00 740.00 740.00 24-31.1513CE@ PEACE TEOINOIOGY FUND 11,595.68 1,766.49 13,362.17 13,362.17 13,362.17 25-5113AL EONEBLRE FUND 2,205.73 7.38 2,213.11 921.25 1,291.86 1,291.86 28-ARTA RESERRATICTI 30,907.77 34.15 3111 30,973.33 1,367.98 29,605.35 - 29,605.35 29-VRINBtEARND 79,591.18 885.49 72.68 75,549.35 3,920.51 71,628.84 - 71,628.84 30-COUNTY GRRTIS 97,098.99 180,252.85 - 227,301.84 264,763.62 (37,961.78) - (37,461.78) 31-MAD.RAILSTLDY 47,251.30 158.21 - 47,409.51 - 47,909.51 - 47,909.51 32-NINATICSLER FORCE (350,383.59) 156,550.00 - (193,833.59) 191,177.30 (385,010.89) - (385,010.89) 92-CO.1551E2E2 782,566.50 2,611.28 . 785,177.78 330,852.59 959,325.19 - 454,325.19 93-MB 00 VROOM RIND - 273,251.75 - 273,251.75 63,050.25 210,201.50 - 210,20150 44-311mAL 9311VARE RIND 231,587.21 775.37 - 232,362.58 18,200.00 219,162.58 - / 214,16258 45-013E1 124AI9N1 D4FV. 1,063,420.90 11,924.25 - 1,078,345.15 189,449.25 893,895.90 - 893,895.90 96-F3R161T10TENTER FUND 5,706,528.13 18,896.54 - 5,725,429.67 154,738.10 5,570,686.57 - 5,570,686.57 97-RAI NFASIRILRIRE CO.'02 826,522.98 2,767.28 - - 829,290.26 - 829,290.26 - 829,290.26 50-H3ITH&ISE NSURANCE 377,495.73 1,696,798.13 - 2,079,243.86 1,580,613.87 493,629.99 - 493,629.99 60-PAYROLL 369,528.81 3,279,193.11 - 3,698,721.92 3,301,041.11 347,680.81 - 347,680.81 75-EAI BOYO BOARD FUND 61,784.08 705.15 - 62,489.23- 792.06 61,697.17 - 61,697.17 80-CIWTY ATRRTEY TRUST FUND - ■ 6,583.85y� - 6583.85 - 6583.85 - 6 :1135 -_. .. -... , . ii we . thir-irgY _Lr ir5; 9iR�_ x.T.aa'e ScTFA1 41-63106LIG.OT SVC 2,582,651.35 98,831.89 901.71 2,632,384.95 1,031,443.30 1,600,911.65 - 1,600,941.65 . TOTAL 38,249,877.92 13,196,541.27 19,359.10 51,465,578.29 20,049,589.15 31,415,989.14 - 31,422,572.99 This r . t is submit 'L., �� ted as true and correct to Commissioners Court by AE. �_.� otBrazos County Treasurer,on 143/2.g72_o o3 sneept • 0