HomeMy WebLinkAbout2019-08-27 10:00AM REGULAR MEETING:r
BRAZOS COUNTY
B RYAN, T EXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
-�19 Ll 23 A Ik Il
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON AUGUST 27, 2019 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY
ADMINISTRATION BUILDING, 200 S. TEXAS AVE., SUITE 106,
BRYAN, TX 77803
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Commissioner Aldrich'
2. Call for Citizen input and/or concerns
Consider and take action on agenda items: 3-22
3. Proclamation 19-031 recognizing September 18, 2019 as the 50th Anniversary of Texas
AW University College of Education and Human Development.
4. Proclamation 19-032 recognizing The Woman's Club's efforts, dedication and
commitment to the Bryan and College Station communities for the last 125 years.
5. Approval of the following Job Description:
• a. Building Event Worker (Class Code 0819, Position 1) for Brazos Center.
6. Payment authorization to Calder Lively in the amount of $3,155.94 for NRA Grant
Ammunition purchase. Purchase Order was not obtained in advance.
7. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County
Jail.
8. Request from Constable Pct. 2 to apply for an NRA Grant for weapons and ammunition
in the amount of $7,000.
9. Request from Sheriff Administration for the following personnel request with effective
date as of 8/31/2019.
• This change will have a decrease to the FY 19 Sheriff Administration Budget in the
amount of $274.00
Vol: o pg._
o Decrease Deputy Sheriff, Patrol -SO, Class Code 1415 Position 10, Group
22 Step 5 to Group 22 Step 3, Pay Code 026
• This change will have an increase to the FY 19 SO CSISD School Security
budget in the amount of $274.00
o Increase SR Deputy-CSISD, Class Code 1481 Position 4, Group 22 Step
3, Group 22 Step 5, Pay Code 026
10. Approval of contract renewal with Leon County for pre -adjudication juvenile detention
services.
11. Renewal of Interlocal Agreement between Brazos County and the Brazos County Health
District to provide limited nurse practitioner services.
12. FY 2020 Title IV -E Child Welfare Service & Legal Contracts.
13. Approval of Memorandum of Understanding (MOU) between Brazos County and the
Department of Public Safety of the State of Texas for Driver Records Under Texas
Transportation Code Chapters 521 and ,730. This will allow for Brazos county to
perform driver background checks at no cost and in accordance with FMCSA and DOT
Regulations.
14. Approval of Secretary of State (SOS) Certification Form for the Election Security
Assessment services through the Managed Security Services' program.
15. Approval of Contract #19-140 Polygraph Testing with Central Texas Polygraph
Associates.
16. Approval of contract #20-024 Risk and Needs Assessment Licensing Software with
Noble Software Group, LLC in the amount of $16,647.00.
17. Approval to enter private property owned by Ricki Charles Vernor on Warren Ranch
Road. County will take down fence and construct temporary detour in order to replace
culverts on Warren Ranch Road. County will compensate owner for fencing
replacement. Site is located in Precinct 2.
18. Expenditure Journal Entries
• FY18/19 080084 - 080087
19. Tax Refund Applications for the following:
a. 2017 Wilbert T Mason I I I Trust, Wilbert T Mason I I I Trustee - Overpayment
$21.96
b. Billie Dunn - Overpayment $811.49
20. Budget Amendments.
Budget Amendments FY 18/19
21. Personnel Change of. Status.
Personnel Action Forms
22. Payment of Claims.
23. Acknowledgement of monthly reports submitted in August 2019.
24. Juvenile director's report on detention population.
25. Sheriff's report on inmates.
vw: a4 Pg.
26. Announcement of interest items and possible future agenda topics.
27. Call for Citizen input and/or concerns
28. Adjourn.
Vol.
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to
attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business
of the Court.
The Commissioners Courtroom of the Brazos County Administration Building, 200 S. Texas Ave., Suite 106, Bryan, TX77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
Vol.
BRAZOS COUNTY
BRYAN, TEXAS
NOTICE OF ADDENDUM
"019 AUG 2.3 P 2: 53
KARDI MOEEN, MWIJ ` urtK
.Pi nv
7�w 4t
BRAZOS COUNTY COMMISSIONERS COURT
In addition to the Regular Meeting, the Commissioners Court will consider and take
action on the following item(s)
MEETING August 27, 2019
DATE:
MEETING 10:00 AM
TIME:
MEETING Commissioners Courtroom of the Brazos County Administration
PLACE: Building, 200 S. Texas Ave., Suite 106, Bryan, TX 77803
1. Approval of Brazos County Collections Agreement allowing the Brazos County
Collections Department to continue collecting the court costs, fines, attorney fees and
restitution assessed by the courts of Brazos County.
The Commissioners Courtroom of the Brazos County Administration Building, 200 S. Texas Ave., Suite 106, Bryan, TX
77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services
must be made two working days before the meeting. To make arrangements, please call (979) 361-4102.
MINUTES
AUGUST 27, 2019
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South- - --
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
August 27, 2019 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2, Absent;
Nancy Berry, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Commissioner Aid rich
2. Call for Citizen input and/or concerns
There was no citizen's input.
Consider and take action on agenda items: 3-22
3. Proclamation 19-031 recognizing September 18, 2019 as the 50th Anniversary of Texas
A&M University College of Education and Human Development.
Vol.ate_ P9. 2)�Q
The Court approved Proclamation 19-031 recognizing September 19, 2019 as Texas
A&M University College of Education and Human Development's 50th Anniversary. The
Court commends the dedicated individuals who proudly exemplify the College's motto:
"Celebrating the Past, Transforming the Future". A copy of the proclamation is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
4. Proclamation 19-032 recognizing The Woman's Club's efforts, dedication and
commitment to the Bryan and College Station communities for the last 125 years.
The Court approved Proclamation 19-032 recognizing The Women's Club of
Bryan. The Court along with the mayors of the Cities of Bryan and College Station,
honor and salute The Women's Club for their efforts, dedication and commitment for
125 years of service in the community. A copy of the proclamation is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
5. Approval of the following Job Description:
• a. Building Event Worker (Class Code 0819, Position 1) for Brazos Center.
A copy of the job description is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
6. Payment authorization to Calder Lively in the amount of $3,155.94 for NRA Grant
Ammunition purchase. Purchase Order was not obtained in advance.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
7. Acceptance of donated or unclaimed property left by inmates leaving the Brazos County
Jail.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
8. Request from Constable Pct. 2 to apply for an NRA Grant for weapons and ammunition
in the amount of $7,000.
A copy of the grant application is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
A
voi. Pg.
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
9. Request from Sheriff Administration for the following personnel request with effective
date as of 8/31/2019.
• This change will have a decrease to the FY 19 Sheriff Administration Budget in the
amount of $274.00
o Decrease Deputy Sheriff, Patrol -SO, Class Code 1415 Position 10, Group
22 Step 5 to Group 22 Step 3, Pay Code 026
• This change will have an increase to the FY 19 SO CSISD School Security
budget in the amount of $274.00
o Increase SR Deputy-CSISD, Class Code 1481 Position 4, Group 22 Step
3, Group 22 Step 5, Pay Code 026
A copy of the position control changes is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
10. Approval of contract renewal with Leon County for pre -adjudication juvenile detention
services.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
11. Renewal of Interlocal Agreement between Brazos County and the Brazos County Health
District to provide limited nurse practitioner services.
A copy of the renewal of interlocal agreement is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
12. FY 2020 Title I V -E Child Welfare Service & Legal Contracts.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Other. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
13. Approval of Memorandum of Understanding (MOU) between Brazos County and the
Department of Public Safety of the State of Texas for Driver Records Under Texas
Transportation Code Chapters 521 and 730. This will allow for Brazos county to
perform driver background checks at no cost and in accordance with FMCSA and DOT
Regulations.
A copy of the memorandum of understanding is attached.
Vol. aa(6 pg.-2&-
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
14. Approval of Secretary of State (SOS) Certification Form for the Election Security
Assessment services through the Managed Security Services program.
A copy is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
15. Approval of Contract #19-140 Polygraph Testing with Central Texas Polygraph
Associates.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
16. Approval of contract #20-024 Risk and Needs Assessment Licensing Software with
Noble Software Group, LLC in the amount of $16,647.00.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
17. Approval to enter private property owned by Ricki Charles Vemor on Warren Ranch
Road. County will take down fence and construct temporary detour in order to replace
culverts on Warren Ranch Road. County will compensate owner for fencing
replacement. Site is located in Precinct 2.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
18. Expenditure Journal Entries
9 FY18/19 080084 - 080087
A copy is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
19. Tax Refund Applications for the following:
a. 2017 Wilbert T Mason I I I Trust, Wilbert T Mason I I I Trustee - Overpayment
$21.96
Vol. OQ70S Pg. (an
• b. Billie Dunn -Overpayment $811.49
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
20. Budget Amendments.
Budget Amendments FY 18/19
47.1 Transfer funds from Contingency Fund to Road and Bridge.
47.2 Transfer funds from Non -Departmental to Sheriff's Office.
47.3 To move TJJ D - Grant R revenue from FY 2019 to FY 2020.
47.4 Transfer funds from Contingency Fund to Court Support - Civil.
47.5 Reallocate funds for Constable, Precinct 3.
47.6 Reallocate funds for Fleet Services.
47.7 Reallocate funds for Road and Bridge.
47.8 Reallocate funds for Road and Bridge.
47.9 Reallocate funds for Non - Departmental.
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
21. Personnel Change of Status.
Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
22. Payment of Claims.
Claims 8018220-8018458
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
ADDENDUM
At this point the County Judge deviated from the agenda and considered item 1 of an
Addendum to the Agenda to consider approval of the Brazos County Collections
Agreement allowing the Brazos County Collections Department to continue collecting
the court costs, fines, attorney fees and restitution assessed by the courts of Brazos
County.
On motion by Commissioner Cauley, seconded by Commissioner Berry the Court voted
unanimously to approve the agreement. A copy of the agreement is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
23. Acknowledgement of monthly reports submitted in August 2019.
The Court acknowledged receipt of the Extension Service reports submitted in August
2019 and acknowledged receipt of reports from the following County and Precinct
Offices showing revenues collected and remitted to the County Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 1
Justice of the Peace Precinct 2
Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
Constable Precinct 1
Constable Precinct 2
Constable Precinct 3
Constable Precinct 4
Veterans Services
24. Juvenile director's report on detention population.
Juvenile Director Linda Ricketson reported there are 29 juveniles in the detention center,
23 are male and 6 are female, and 25 -have electronic monitors. Ms: Ricketson noted
that out of the 26 juveniles 3 are from other counties.
25. Sheriff's report on inmates.
Sheriff Chris Kirk stated there were 671 inmates in jail, 572 inmates are male and 99 are
female, 53 have electronic monitors and 18 are pending for monitors.
26. Announcement of interest items and possible future agenda topics.
Commissioner Berry reminded everyone of the Lunch and Learn Disaster Training today
at the McLeod Training room.
Commissioner Aldrich welcomed back the Aggie and Blinn students.
27. Call for Citizen input and/or concerns
There was no citizen's input.
28. Adjourn.
The foregoing minutes of the Commissioners Court Meeting held August 27, 2019 have
been examined and are approved in open Court this 10th day of September 2019, in
Bryan, Brazos County, Texas.
��n -
Duane Peters
County Judge
42�iq I ---
Sammy Catalena
Commissioner, Precinct 2
Attest:
wren McQueen
County Clerk
Steve Aldrich
Commissioner, Precinct 1
Commissioner, Precinct 3
vol. @.qOO pg.-qg�
BRAZOS COUNTY
COMMISSIONER'S COURT
DAY OFQLXf��,, 20/?
® c) AM/Pt, 4m
NJ
Organization
Pg I of v
Ck4u- d4k,-,
10 V L-4- .
Eq,�C- CA w w E L L
Vole acl o Pg. �3
Pg Z of Z
BRAZOS COUNTY
COMMISSIONER'S COURT
4�k DAY OF
lat( U AM/PM, 4�
Name
Organization
Vol. a,'Oo _ Pg. �i
PROCLAMATION
Texas A&M University College of Education and Human Development's 50tt' Anniversary
Whereas, Texas A&M University has been the standard bearer for excellence in higher education for the
past 143 years; and
wfiemas� an integral part of Texas A&M University's academic success has been its commitment to the
training and development of teachers; and
Whereas, the University's dedication to education resulted in the formation of the College of Education
in 1969, which was created to serve the needs of public and private schools throughout the state; and
Whereas, today, the Texas A&M College of Education and Human Development is recognized as a
school for leaders, offering programs for educators, sports professionals, business leaders and healthcare
professionals; and
Whereas, the college's faculty are discovering new knowledge every day; knowledge that, when
translated, nnproves the quality of life for countless individuals; and
Whereas, on this special occasion of the College of Education and Human Development's 500'
anniversary, Brazos County wishes to congratulate and commend the dedicated individuals who have
proudly exemplified the College's motto: "Celebrating the Past, Transforming the Future".
nrOw, Zfaerefore, Be It 0mcfaimedthat the Brazos County Commissioners Court does hereby
recognize September 19, 2019 as Texas A&M University College of Education and Human
Development's 50'h anniversary.
9 in Brazos County, Texas.
Duane Peters, County Judge
Commi
Comm
Absent
The Woman's Club of Bryan, Texas was organized in 1895 and was originally
composed of the twenty members of the "Mutual Improvement Circle"; and
C��xea6.• The Woman's Club served an important role in the late 19th and early 20`"
century history of Bryan, Texas, undertaking'such projects as the beautification
of the courthouse lawn and the planting of live oak trees on South College
Avenue; and
The Woman's Club spearheaded bringing the Carnegie Library to Bryan, Texas
in 1902 and participated in its upkeep; and
Q6": throughout its history The Woman's Club has provided civic, literary and
philanthropic outlets for its members; and
The Woman's Club provides financial support for numerous Bryan and College
Station non-profit associations and its members - take an integral role as
volunteers in the activities of many of these local organizations; and
throughout the years The Woman's Club has strived to serve in Bryan and
College Station communities.
,oxe.• I, Andrew Nelson, as Mayor of the City of Bryan, and I, Karl P. Mooney, as
Mayor of the, City of College Station, and I, Duane Peters, as County Judge of
:Brazos County, and acting on behalf of our respective council; do hereby honor
and salute The Woman's Club's efforts, dedication and commitment to Bryan
and College Station communities for the last 125 years.
CITY. OF BRYAN BRAZOS COUNTY CITY OF COLLEGE STATION
Andrew Nelson, Mayor Duane eters, County Judge Karl P. Mooney, Mayor
CITY OF -0 RYAN
The.Good Life, Texas Siyie '
Vol., Pe• L1�
R�
CITY OF COLLEGE STATION
iluini ofTrxarAdM Unioini,y'
Brazos County
Job Description
Last Updated: September 2018
PDS' Tot plate Revislen 12 o9MMM2
OEDEIVED
AUG ? 110t4
Class Number:
819
Title:
Building Event Worker
Pay Group:
07
Department:
Brazos Center
FLEA Status:
Non Exempt
Reports To:
Director and Event Coordinator
Approved Date:
10/01/2018
EEOC Category:
Servic``e/Maintenance
Position End
09/30/2019
Temporary
Employee
7 �/
Date:
Signature:
General Summary:
This is a temporary parttime position that Involves being responsible for the safety of the customers, setting up the -moms as specified in the layout
book, overseeing the cleanliness of the building and grounds, and must meet the customer's expectations as far as courtesy and prompt response to
their requests.
Essential Duties:
Cleaning the restroom floors with wet mops and disinfectant and vacuuming mats at the beginning of each shift.
Restock the paper towels, hand soap and toilet paper. !
Cleaning the floors with wet mops for spills and food.
Dust mop the concourse, assembly rooms and hallways regularly to remove excess dirt.
Autoscrub assembly room floors before setting up the tables and chairs.
Empty all trash containers at the end of the eventrevening.
Before the event seek out the person In charge and Introduce yourself and tell them where you can be found throughout the event
Make sure sound levels'are appropriate for each group.
During events you should be visible and available.
Check restrooms every 30 minutes.
Lock rooms that are not being used. Lock office when you are not in It and leave It locked at the end of the night
Check the areas the caterer or bartender use for cleanliness before they leave.
When an event Is coming to an and you are to be present In the room.
Before leaving for the night, check all rest rooms, clean and restock as needed.
Vacuum mats in front of doors and in restrooms.
Tum off all Interior lights In the building.
Store equipment and supplies appropriately.
1
Make sure all exterior doors are looked.
Close overhead door completely. V
acuum office every evening.
Priorities are, Safety, Customer Service, Rules enforcement and Cleanliness
Other Duties as assigned. 1
supervision
Received: From Director and Event Coordinator
Given: This is a non -supervisory position.
Edacedon
Required: High School graduation or its equivalent.
Preferred:
Experience
Required: To perform this job successfully, an Individual must be able to perform each essential duty. satisfactorily. The
requirements listed below are representative of the knowledge, skill and/or ability required.
Preferred:
-Physical Demands
Typical:
The physical demands described here are representative of those that must be met by an employee to
Typical:
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disablhtles to perform the essential
functions. While performing the duties of this job, the employee Is regularly required to sit; use hand to finger,
handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is
required to stand and walk. The employee must frequently lift and/or move objects weighing up to 50 pounds,
such as tables and table carts. Specific vision abilities required for this job include close vision, distance vision,
and the ability to adjust focus.
Knowledge, Skills, &
Abilities
The work environment characteristics described here are representative of those an employee encounters
Typical:
Ability to follow oral and written Instructions; ability to learn to use janitorial equipment and supplies; ability to
be courteous to the public and coworkers. Must be in good physical condition to perform strenuous work and
heavy Inking; must be reliable and able to make good decisions.
Work Environment
Typic:
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
Individuals with disabilities to perform the essential functions. The nolse level In the work environment is usually
moderate. The employee is constantly required to work closely with others as a part of a team to perform
multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to
work under time pressures and meet deadlines.
County Judge
VOL � Vpg, �-0
BRAZOS COUNTY, TEXAS
ACCEPTANCE OF DONATED/AWARDED PROPERTY
* # DONATION OF COUNTY PROPERTY
Date: 08/18119
Requesting Department: Brazos County Sheritrs Office Division: Intake
❑✓ Acceptance of Donated/Awarded Property [] Donation of County Property
(Awarded property requires signed court documentation)
Item Description:
Please provide all information requested below as applicable to the property being accepted or donated. Forms containing
any blank fields will be returned for completion.
Make: Model: Year. SNIVIN #:
Functional Non -Functional. Explain if Non -Functional
Additional Description/Information: Clothing, Jewelry, Electronics and other mise items left by.inmates leaving
the Brazos County Detention Center in the month of July 2019
Estimated Value:
Check the appropriate account based on
estimated value of property being accepted:
E] 61235000 (Donation - Other)*
C] 600I000D(No Asset Tog -Under S500)
0 67010000 (Minor Property - $500 - $4999)
D 80010000,(CapitalProperty- Over $5000)
Check the appropriate entity property being
donated to:
Government Entity:
Other (Due to Statuatory
requirements prior approval
is required by Purchasing:
s- County Sheriffs Office
Organization Name
Organization Name
—Other fa he med fnr fusidc dnsntad M nrn: nc rn"nh, fnr uao ^rn nn.._. .,....a. e...e.. la... .
I certify that the above mentioned item has been donated or awarded to Brazos County. This item. has been received in good faith and
upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The
determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as
usefulness, projected operating, maintenance and insurance costs.
Requesting Department•. Brazos County Sheriffs Office
Department Name
Organization Receiving Donated Property: llulwe 4—
Authorized Signature
ledy Co ers ourt on this day of
Commissioners Court -Approval
Authorized Signature
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility
JAIL ID#: 293444 SON: 125014;
125014;125014;125014;125014
This is to advise you, Cravens, Darrion Ulrick, that the Brazos County Office of the Sheriff will grant you
a period of one week (five working days) to have anyone of your choice to pickup and/or receive any and
all property that you have accumulated during your time incarcerated in the Brazos County Detention
Center. In the event that no one has picked up your property after the expiration of one week (five
working days), any and all property will be donated to the Brazos County Sheriff and disposed of to the
person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your property will
not be released to any one other than the person you designate to pick it up, and can be picked up
from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd. Bryan, TX
77803..10 avoid lona wait times schedule the pickup (24 hours in advance),
LIST OF PROPERTY
1) 1,2 /1 M -:k35 r.hCS 3 Holt backs
2)idAG Wrwk d M:s4WerS
3)_ /Ckam 5e -t a�11.}•lc kso Ccr�
4) 3 �W�S. (v .a•'s� ea►,M�ssay /�xs
5) c,'/s
6) 10 a+r3 olr Socks _
7) orut a Sf�es
$) oZ �ofiha� � � sLl,cr� b►�'k>n�s _
9) 1 G('e taxers
1 Q)
Signature of Inmate. ' . ,�, ( Date:« 7,0I1j Time. -_j
Signature of Jailer:
Date: Time:
Property disposed by: Date: Time:
Person designated to.pickup property:
Name:
Address:?[}
Telephone: `
Signature of Officer Releasing Property Date:
Signature of Person Pick up Property Date:
(Include a copy of the person's identification that is picking up the property)
Form: 1825 inmate Property Disposition
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility —?17-111%-%
JAIL IDN: 304973 SON: 61631302
This is to advise you, MACKS, DEBRA LYNN, that the Brazos County Office of the Sheriff will grant
you a period of one week (five working days) to have anyone of your choice to pickup and/or receive any
and all property that you have accumulated during your time incarcerated in the Brazos County Detention
Center. In the event that no one has picked up your property after the expiration of one week (five -
working days), any and all property will be donated to the Brazos County Sheriff and disposed of to the
person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your property will
not be released to any one other than the person you designate to pick it up, and' can be picked up
from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd. Bryan, TX
77803. To avoid lone wait times schedule the nickuP124 hours in advance).
LIST OF PROPERTY
2) m c3i& -,1 7)
3)_ t4a A-- Vo, k 8)
4) 9)
5)_ >3 a�c��,4� 10)
Signature of Inrnatc: Date: Time-...
Signature of Jailer: �-a C"a Time:
Property disposed by: Date: Time:
Person designated to pick up property:
Name: In &AJ12Gf'1Ac,�'S
Address:
')(21 _ , ,/� �. yon 1' c, n ; 7�
1
Telephone: 480— oy o
Signature of Officer Releasing Property Date:
Signature of Person Pick up Property Date:
(Include a copy of the person's identification that is picking up the property)
Form: 1825 Inmate Property Disposition
Vol. oQ Pg. J�
C;
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility Z X 11
JAIL IN: 302735 SOM 127952;
127952;127952;127952;127952
This is to advise you, Qualls, Roy Anthony, JR , that the Brazos County Office of the Sheriff will grant
you a period of one week (five working days) to have anyone of your choice to pickup and/or receive any
and all property that you have accumulated during your time incarcerated in the Brazos County Detention
Center. In the event that no one has picked up your property after the expiration of one week (five
working days), any and all property will be donated to the Brazos County Sheriff and disposed of to the
person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your property will
not be released to any one other than the person you designate to pick it up, and can be picked up
from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd. Bryan, TX
77803. To avoid Ions wait times schedule the pickup (24 hours in advance)
LIST OF PROPERTY
Property disposed by: r Date: Time:
Person designated to pick up property:
Name:
Address:
Telephone:.
Signature of Officer Releasing Property Date:
Signature of Person Pick up Property Date:
(Include a copy of the person's identification that is picking up the property) k
' 4
Form: 18Z5Inmate Property mposidon :
Vol.aq pg. f
• a
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DI OSITION FORM
Date Inmate Left Facility
JAIL ID#: 299387
This isadvise you, T�
you a p. 'od of one week
and all roperty that you
Center.' In the event thi
workin days), any and f
person( or organization
not a eleased to a
from the • e ease Lobb
77803. To avoid lonLy wa
!,112
SON: 126017;
126017;126017;126017;126017;
126017;126017;126017;126017;
126017;126017;126017
JAMES TERRY, that the os County Office
working day) to ha anyo o f i e o
icc late�uring ur ti ' c&e ated i 1 the I
one nab p"WKed up our p petly after th e:+
IL onat Both Sn ter ns D $dale the nickun ( 4 hours in advanceLIST OF PROPERTY
other
the I
:
Name:
Address:
f
if t�,�he?iff willl-grarit
yup and/or receive any
�azos County Detention
ion of one week (five
'and disposed of to th
6)
7)
8)
9)
10)
Signature of Inmate: • a ".•
Signature of Jailer: • '°
Property disposed by:
Person designated to pick up property
to Count Sly
She ' os Cou ty, '
you esigna a to pi kit
ete ion Center 183 �
Date: 0//�j' Time:JQ53�,
Date: 9 TimeC L-3jG
Time:Is
Telephone:
Signature of Officer Releasing Property Date:
Form: IM Inmate Propert
y Oispositlan
Vol.
as � gig. �..
e
s. amour property will
and can be picked up
Point Rd. Bryan, TX
Date:
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
:Date Inmate Left Facility LIA.0%
JAIL ID#: 3051.77 SON: 125276;
Thi . s -is to advise you, MOORE, BRITTANY NOEL, that the Brazos County Office of the Sheriff wi11
grant you a.period of one week (five working days) to have anyone of your choice to pickup and/or
receive -any -pd all property that you'have accumulated during.your time incarcerated in the Brazos
County Detention Center. In the event that no one ha's picked up" your property after the expiration of one
week (five working ' days), any and all property will be donated to the Brazos County Sheriff and disposed
of to the per�on(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your
property will not be released to any one other than the person you designate to pick it up, and can
be picked up from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd.
0 1 hours
Bryan,TX778 3.�TawMdjo-ng wait times schedule the kicku�-( 4 n: advance). -
LIST OF PROPERTY
1) 6)
2
7) f—,L-0, Z
8)
9). OrA -WS—j-A
4)'
5) 10)
Date: cl
Signature of Inmate: Time:
—1 Time:
ignature of Jailer: -
Date:
Property disposed. by: Date: Time:
Person designated to pick up
Name: W.
Atl
Address:
Telephone:.
Signature of Officer Releasing Property'. Date:
Signature of Person Pick up Property Date:
(include a 'copy of the person's identification that ispicking up the property),
P
Form.: 1825 Inmate Property DIsposifian
pg.
Vol.
i¢ BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTYDISPOSITION FORM •
Date Inmate Left Facility
JAIL ID#: 296509 : SON: 91901; 91901
This is to advise you, JACKSON, ROMMY DELSHAWN, that the Brazos County Office of the Sheriff
will grant you a period of one week (five. working days) to have .anyone of your choice to pickup and/or
receive any and all property that you have accumulated during your time incarcerated in the Brazos
County Detention Center. In the event that no one`has picked up your property after the expiration of one
week (five working. days), any and all property will be donated to the Brazos County Sheriff and disposed
of to the persons) or organization of choice by order of the Sheriff of Brazos County, Texas. Your
property will not be released to any one other than the person'you designate to piek.it up, and can
be picked up from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd...
Bryan, TX 77803. To avoid long wait times schedule the aickun (24 hours in advance)
LIST OF PROPERTY
1 }.. I OIK . Skoeb 6)
2) I t3lu.: s�if 7)
3) 8)
`±g ' 4) - W)der(JW 9)
10) .
Signature of Inmate::Time
'... Date:. ��I
..,
C.
Signature of Jailer: Date: Time: -
Property disposed by: Date: Time:
Person design* ted to Pic t:u •, ro .p
Name:r
k ff
Address: li�'�`(}��$(',= ::�. ���� : �,ST��(l� �� • • •
Telephone:
Signature of Officer Releasing Property Date:
Signature of Person Pick up Property. Date:
W.
.. (Include a copy. of theperson's identification that is picking u the property)
rtY)
Form: 1825lamate property Disposition
Vol. ,
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility 0t7 /
JAIL ID#: 302466 SO#: 21630906;
21630906;21630906
This is to advise you, GAFFORD, GERALD ALEXANDER, that the Brazos County Office of the Sheriff
11 gr t you a ' d o ne ek (five working days) to have anyo tteiee to pickup and/or
ceive y and all pr erty that you ve . cum ted du a incarcerated in the Brazos
C ty etention Cent n the a ent t t no ne i ed up' our pro erty after the expiration of one
wee (fi working day y an all perry will a nated to a Braz s County Sheriff and disposed
of to a person(s) or o n o oic er f the S riff o ounty, Texas. Your
prope will not be r e ed o an o e er" n t e perso you d ignate to ' k it up, and can
be p'cke up fr e R e e L by o the B os County De entio er 1835 Sandy Point Rd.
Bryan, 803. To avoid lons wait times schedule the We uti 04 hours in advanecl_
LIST OF PROPERTY
1) -�Sk h1W- 6e5 6) Q 1jW1W5 / . °1rx2
2 `) `�'! r� - , Q 7) C ! c
3) 1- W g)
4) 1AIA,31,9)
Signature of Inmate:. Date:[rl Time: J7
Signature of Jailer:: Date: e%AWR Time: -0 �J
Property disposed by: Date: Time:
Person designated to pick up property:
Name:
Address:
Telephone:
Signature of Officer Releasing Property Date:
Signature of Person Pick up Property Date:
(Include a copy of the person's identification that is picking up the property)
Form: 1825 Inmate Property Disposition
Vol. o�-�I �o P9. SW
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility `-%,%
JAIL ID#: 298572 ;'9.0#: 120776
This is to advise you, Fisher, Adrian Barnard, that the Brazos County Office of the Sheriff will grant you
a period of one week (five working days) -to have anyone of your choice to pickup and/or receive any and.
all property that you have accumulated during your time incarcerated in the Brazos County Detention .
Center. In the event that no one has picked up your property after the expiration of one week (five
working days), any. and all property will be donated to the Brazos County Sheriff and disposed of to the .
person(s) or organization of choice by order of the Sheriff of Brazos County; Texas. Your property will
not be released to any one other than the person you designate to pick it up, and can be picked up
from the Release Lobby of the Brazos:County,Detention Center. 1835 Sandy Point Rd.,Bryan, TX
77803. To avoid lona wait times schedule the pickup (24 hours in advance).
LIST OF PROPERTY
. 5) I)
Signature of inmate Vy LGA 13 e. Time:.
ir
Signature of Jailer: Date`15 Time:
Property disp, d Date: Time:
Person designated to pick up property;
Name:
Address:
Telephone: .
Signature of Officer Releasing'Property Date:
Signature of Person Pickup Property Date:
(Include a copy of the person's identification that is'picking up the property)
Famrp iRS Inmate Property Disposition nn
Vel.�t pg:.
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPO ITION FORM
Date Inmate Left Facility % {�
JAIL IDN: 305713 SO#: 128839
This is to advise you, CONSTANTE, ESTER AMALIA REY, that the Brazos County Office of the
Sheriff will grant you a period of one week (five working days) io have anyone of your choice to pickup
and/or receive any and al property that you have accumulated during your time incarcerated in the Brazos
County Detention Center. In the event that no one has picked up your property atter the expiration of one
week (live working days). any and all property will be donated to the Brazos County Sheriff and disposed
of to the person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your -
property will not be released to any one other than the person you designate to pick it up, and can:
be picked up from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd,.
Bryan, TX 77803. To avoid long wait times schedule the pickup 24 hours in advance),
1) Qry .54oe
2)#/,;,> ,ore
3) f/ A,
4)_E/ k Shur:
5W1 A � oto ��+r rd�
LIST OF PROPERTY
10)
Signature of Inmate: Date: Time:
Signature of Jailer: +lei '1) Pro�'s�j'f'oUat�"a�"Pime:
Property disposed by: Date: Time:
Person designated to pick up property:
Name:
Address:
Telephone:
Signature of Officer Releasing Property Date:
.10 Signature of Person Pick up Property Date:
(Include a copy of the person's identification that is picking up the property)
Farm: 1825 Inmate Property Disposition
va. Pg.
�2_2)
BRAZOS COUNTY DETENTION CENTER
T INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility
JAIL ID#: 305285 SO#: 108542
This is to advise you, BLANFORD, SHANNA MAHLIA, that the Brazos County Office of the Sheriff
will grant you a period of one week (five working days) to have anyone of your choice to pickup and/or
receive any and all property that you have accumulated during your time incarcerated in the Brazos
County Detention Center. 1n the event that no one has picked up your property after the expiration of one
week (five working days), any and all property will be donated to the Brazos County Sheriff and disposed
of to the person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your
property will not be released to any one other than the person you designate to pick it up, and can
he picked up from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd.
Bryan, TX 77803. To avoid lone wait times schedule the pickup (24 hours in advance):
t.
5) Vl�' 4-
LIST OF PROPERTY
A
10) 3 it"ts , 031 PCAJCC.,� o0
bac &a4& umdeweoe,. -
Signature of Inmate:. ` - V' -'__Date -a-0
�zyzr 747-
Signature of Sailer: Date:
Property disposed by: Date:
Person design ted to pick up prgV.erty.
Name: nv' 1MGlv1 f�:�3.
Address: g ( of
�? �3S
Telephone: _ _ �_ 3
Time:
Time- yC�
Time:
Signature of Officer Releasing Property Date:
Signature of Person Pick up Property Date:
(Include a copy of the person's identification that is picking up the property)
Fb,m:1825 Inmate Property Disposition
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility A 1 q
JAIL ID#: 365200 SO#- 127951;
127951;A27951;127951;127951;
127951;'127951;127951;127951;127951
This is to advise you, CHAPMAN, VICTOR GOMEZ, that the Brazos County Office of the Sheriff Y'li'll
grant you a period of one week (five working days) to have anyone of your choice to pickup and/or
receive any and all property that you .have accumulated during your time: incarcerated in .the Brazos
'County Detention Center. In the event that no one haspickedup'your property after the expiration of one
week (five working days), any , and all property will be donated to the Brazos County Sheriff and disposed
of to the person(s) or,organization of choice by order of the Sheriff of Brazos County, Texas. Y
our
property will not be released to any one otherjhan the person you desig'Rate to pick it up, and can
be pi ' eked up from the'Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd.,
Bryan, TX 77803. To avoid long wait times schedule the pickup (24 hours in advancel
LIST OF PROPERTY
r.
Signature of Inmate:
Date:
Property disposed by:
Date:
Person desiguated to pick up property:
Name:
Time:
Address:
Telephone:
-Signature of Officer Releasing Property -
Date:
'Signature of Person Pick up Property
Date:
6=4825 Inmate Prbperty Disposition
Vol. pg.. C)
JAIL IDN: 302598
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility
119163;119163
S0#: 119163;
This is to advise you, JOHNSON, EDWARD DEWAYNE, that the Brazos County Office of the Sheriff
will grant you a period of one week (five working days) to have anyone of your choice to pickup and/or
receive any and all property that you have accumulated during your time incarcerated in the Brazos
County Detention Center. In the event that no one has picked up your property after the expiration of one
week (five working days), any and all property will be donated to the Brazos County Sheriff and disposed
of to the person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your
property will not be released to any one other than the person you designate to pick it up, and can
be picked up. from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd.
Bryan, TX 77803. To avoid long wait times schedule the pickup (24 hours in advance)„
LIST OF PROPERTY
6)
7)
8)
5)
11_,
Signature of Inmate: _0'-r�jdru" (1 Date: Time:
Signature of Jailer: IR)E JUfs iA07 Date: Time:
if
Property disposed by:- Date: Time:
Person designated to pick up property:,
Name:
Address:
Telephone:
Signature of Officer Releasing -Property. Date:
Signature of Person Pick up Property Date:
(Include- a copy of the person's identification that is picking up the property)
Form: 1825 Inmate Property Disposition
vol: 3-1 Py.
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISP SIT ON FORM
Date Inmate Left Facility 6
JAIL 1D#: 302387 SO#:108386;
108386;108386;108386;108386
This is to advise you, ALDAMA, JUAN MANUEL, JR, that the Brazos County Office of the Sheriff will
grant you a period of one week (five working days) to have anyone of your choice to pickup and/or
receive any and all property that you have accumulated during your time incarcerated in the Brazos
County Detention Center. In the event that no one has picked up your property after the expiration of one
week (five working days), any and all property will be donated to the Brazos County Sheriff and disposed
of to the person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your
property will not be released to any one other than the person you designate to pick it up, and can
be picked up from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd.
Bryan, TX 77803. To avoid lona wait times schedule the aickun (24 hours in advance).
1)
2)
3)
`1).
LIST OF PROPERTY
7)
8)
9)
5) 10)
Signature of Inm Date: Time:
Signature of Jailer: bi I&A ;A Date.]/aTime:
Property disposed by: Date: Time:
Person designated to pick up property:
Name: a
Address:
Telephone:
Signature of Officer Releasing Property
Date:
Signature of Person Pick up Property Date:
(Include a copy of the person's identification that is picking up the property)
Form: 1875 inmate Property Disposition
Vol. C P9. tea
JAIL ID#: 300904
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility
SOA 107411
This is to advise you, TULLOUS, JORDAN RAY, that the Brazos County Office of the Sheriff will grant
you a period of one week (five working days) to have anyone of your choice to pickup and/or receive any
and all property that you have accumulated during your time incarcerated in the Brazos County Detention
Center. In the event that no one has picked up your property after the expiration of one week (five
working days), any and all property will be donated to the Brazos County Sheriff and disposed of to the
person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your property will
not be released to any one other than the person you designate to pick it up, and can be picked up
from the Release Lobby_ of the Brazos County Detention Center 1835 Sandy Point Rd. Bryan, TX
77803. To avoid Ione wait times schedule the nickun (24 hours in advance)
LIST OF PROPERTY
2),,azj
4) f>a► r.tr_ C 9)
5)T S Pa aeClaClwk, .. 10)
Signature of Inmate: �C�� 1 t-\ t � '' Date': Time:
Signature of Jailer: Date: % t3`t °+ Time:
Property disposed by: Date: Time:
Person designated to pick uproperty:
Name: _�5 4 En. -Act
Address: /;roe,
e,
Telephone:
a
Signature of Officer Releasing Property Date:
Signature of Person Pick up Property Date:
(Include a copy of the person's identification that is picking up the property)
Form: 1825 Inmate Property Disposltlon
V.01. Pg. �,Q
'�20P'.3-
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility
JAIL ID#: 293444 SON: 125014;
125014;125014;125014;125014
This is to advise you, Cravens, Damion Uhick, that the Brazos County Office of the Sheriff wiII grant you
a period of one week (five working days) to have anyone of your choice to pickup and/or receive any and
all property that you have accumulated during your time incarcerated in the Brazos County Detention
Center. In the event that no one has picked up your property after the expiration of one week (five
working days), any and all property will be donated to the Brazos County Sheriff and disposed of to the
person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your property will
not be released to any one other than the person you designate to pick it up, and can be picked i
from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd. Bryan, TX
77803. To avoid long wait times schedule the vickuy (24 hours in advance .
LIST OF PROPERTY
I) /.Z &k5 /I M43g r�CS 3 nolc boaks
2)/1 t: s}tkok d M:so pqr5
3)_M Le -AL 5ef ,N.! k reed.. c c.,.&
4) 3 hoots Is G m.so
5) IcJw- �artc"/s
6) io i oirs
7)I a;� a fF �c,,t4es
8) oZ Ifrn b /)A bu! u43
9) 1 04,%Se +l..rs
10)
Signature of Innate: --„ Date: -1 p k Time:_L
ao
Signature of Jailer: Date:
_ .Time:
Property disposed by: Date:
Time:
Person designated to pick up property:
Name:
Address: So t Ar.
Telephone: — Z
Signature of Officer Releasing Property Date:
Signature of Person Pick up Property
(Include a -copy of the person's identification that is picking up the property)
Form: ittZ9 Inmate Property Disposftfoo
Vol. aaq p p®.
G
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISPOSITION FORM
Date Inmate Left Facility `1
JAIL IDN: 304068 SOM 114233;114233
This is to advise you, GARCIA, CARLOS EMELIO, that the Brazos County Office of the Sheriff will
grant you a period of one week (five working days) to have anyone of your choice to pickup and/or
receive any and all property that you have accumulated during your time incarcerated in the Brazos
County Detention Center. In the event that no one has picked up your property after the expiration of one
week (five working days), any and all property will be donated to the Brazos County Sheriff and disposed
of to the person(s) or organization of choice by order of the Sheriff of Brazos County, Texas. Your
property will not be released>to any one other than the person you designate -to pick it up, and can
be picked up from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd.
Bryan, TX 77803. To avoid long wait times schedule the nickup (24 hours in advance).
T 79MMM AT T\T\ ATT 1 - 7
Propgrt +�disposcd by:- nate- Time -
Person designated to pick up property -
Name:
Address:
Telephone:
Signature of Officer Releasing Property Date:
Signature of Person Pick up Property Date:
(Include a copy of the person's identification that is picking up the property)
Form: 1825 Inmate Property Disposhion
Vol. � Pg.
BRAZOS COUNTY DETENTION CENTER
INMATE PROPERTY DISP SITION FORM
Date Inmate Left Facility
JAIL ID#: 285893 SO#:108528;
108528;108528; 108528;108528; 108528
This is to advise you, JEFFERSON, DEVANTE REYSHUN, that the Brazos County Office of the Sheriff
will grant you a period of one week (five working days) to have anyone of your choice to pickup_ and/or
receive any and all property that you have accumulated during your time incarcerated in the Brazos
County Detention Center. In the event that no one has picked up your property after the expiration of one
week (five working days), any and all property will be donated to the Brazos County Sheriff and disposed
of to the persons) or organization of choice by order of the Sheriff of Brazos County, Texas. Your
property will not be released to any one other than the person you designate to pick. it up, and can
be picked up from the Release Lobby of the Brazos County Detention Center 1835 Sandy Point Rd.
Bryan, TX 77803. To avoid lona wait times schedule the pickup (24 hours in advance),
LIST OF PROPERTY
8)
Signature of Inmate: 91V61-1Ar, dr1tr9C" Date: ? ZG• I q Time:
Signature of Jailer: Date:N Time
Property disposed by: Date: Time: }
Person designated to ick u pro Rfrty:
Name: Shir� �� �.1i0c,,sv
Address: 6-251.1 l3ita+•i I x)71,,63
Telephone: C17613t? clE,c(9
Signature of Officer Releasing Property Date:
Signature of Person Pick up Property Date:
(Include a copy of the person's identification that is picking up the property)
Form: 2825 Inmate Property Disposiiian
VN. c,�� p9. 1z�4
BRAZOS COUNTY, TEXAS
GRANT APPLICATION APPROVAL FORM
Date: I
Requesting Department: _
Grant Title: K) rk
Granting Agency: LAI
Amount Requested:
Grant Term (Beg/End): J �1`► ! J ��
Project Dpscription:
013-i't(s
am
Will this grant fund salary & benefits? F]Yes No
Is there County Match requirement? F]Yes No
Are there financial reporting requirements? q Yes No
Who will be reporting? D6 Q(,l Xoclr 44p Q-,1
*Please include all available backup documentation with the approval form. All grants are
contracts between Brazos County and the granting agency and should be approved by
Commissio Court prior to the application submission.
Authorized Signator
owed by Co sioners Court on this A day of
Commissioners Co Approval
vol. Pg..�?
BRAZOS COUNTY, TEXAS
REQUESTED POSITION CONTROL CHANGES TO ADOPTED BUDGET
Sheriff Administration - Prorated
For the Year Ending September 30, 2019
Letter Date:
8116/2019
Effective.Date:
8131/2019
Biweekly/
Base
mases.f
maease
increase)
increase!
Inaeaset
Agenda Date:
8/2712019
Basic Pay
Budget
Hourly
Budget
(V—.1
(L)—..)
(oecn i
(ik v�aui
(oa:eaye)
Salary +
Unemploy Medical/
Depart.
Title Class
Post. Group Steps Code
[tours
Rate
Merit
Salaries
FICA
Retirement
" .. 1V/C..
ment Dental
1 Request:
Decrease Step by 2
From:
Sheriff Administration
FY 19 Adonted Salary
51615000
53100000
53200000
53800000
53900000 MedicalfFlex
28000100
Depty Sheriff, Patrol - SO 1415
10 22 "'' '51--.. 026, ,
. 168 :.
`27:31.'„
4,589.00
To:
FY 19 Requested to Adoption Salary
28000100
Depty Sheriff, Patrol SO 1415
10: 22 -- . '3 ;:.A_ 26- ,.-;168;
: ,25.99
A;367.00
(222.00)
(17.00)
(32.00)
(3.00)
RESULT:
Dac`reuso
Actual
4,366.32
NET RESULT:
(274.00)
Steps will move to CSISD
SRO -1481-4
2$(222.
M
$ (17.00) $ (3 (3.00) $ $
Total Cost $ (274.00) Derxeas� FY 19 Budget Approved by -
1C_✓
00
rc
BRAZOS COUNTY, TEXAS
REQUESTED POSITION CONTROL, CHANGES TO ADOPTED BUDGET
, Sheriff Administration - Annual
For the Year Ending September 30, 2019
Letter Date:
8/1612019
Effective Date'.
8/31/2019
Biweekly/
Base
Increase!
Inaeasel
increase/
Increase!
Inaeasel
Agenda Date:
8/27!2019
Basic Pay
Budget
Hourly
Budget
loan :r)
Wm—)
(D--.)
tna r+sui
Nara c)
Salary +j
M1
unemploy McdicnU
Depart.
Title Class
Post. Group Steps Code
Hours
Rate
Merit
Salaries
FICA
Retirement
W/C c
Ment Dental
1 Request:
Decrease Step by 2
From:
Sheriff Administration
FY 19 Adopted Salary
51615000
53100000
53200000
53800000
53900000 Medical/Flex
28000100
Depty Sherif. Patrol - SO 1415
10 5: ,026.
2088: -
27,31!
57,024.00
To:
FY 19 Requested to Adoption Salary
28000100
DeptySheriff, Patrol SO, 1415-::16:
22 _:"3.: '026-,
'2088`
25.99
54268:00
(2,756.00)
(211.00)
(400.00)
(39.00)
RESULT:
Decrease
Actual
54,267.12
NET RESULT:
(3,406.00)
Steps will move to CSISD
SRO -
1481-4
t OfficeE1.00)$
—
S (2,756.00) 00.00) ) $ $
Total Cost $ (3,406.00) lWcr6 RX 19 Budget Approved by:
6
CP
BRAZOS COUNTY, TEXAS
REQUESTED POSITION CONTROL CHANGES TO ADOPTED BUDGET
SO CSISD School Security - Prorated
For the Year Ending September 30, 2019
Letter Date:
811612019
Effective Date:
9/3112019
Biweekly/
Base
Increase/
Increase) increasel
Increase!
Increase/
Agenda Date:
8t27/2019
Basic Pay Budget
Hourly
Budget
(D--)
([l-0 (tXcru 0
(t)cr—)
(Lx—.e)
Salary+
Unemploy Medieall
Depart.
Title
Class Post. Group Steps Code flours
Rate
Merit
Salaries
FICA Retirement
ment Dental
1 Request:
I ncreaset step by 2
From:
SO CSISD School Security
FY 19 Adopted Salary
51615000
53100000 $3200000
53800000
53900000 MedlcaWlex
28004000
SR Deputy -CSISD
1481 4, 22 , =3 ,;^026-- 18 -
25:99
4;367;00:
To:
FY 19 Requested to Adoption Salary
28004000
SR Deputy -CSISD
r1481 :"4-'; 22.', .ti S' 026 " 168'
X7:31
,4,589:00;11
22� 00
���
17,00 32.00
3,00
RESULT:
lnc�ease ':= ,"° �` � ;
Actual
4,588.08
NET RESULT:
274,00
Steps will come from SO 1415-10
Zftdaace Us .$ .00 $ , 32. 3.00 $ $ -
Total Cost $ 274.00 Increase FY 19 Budget ApprOVed by
1'1
oCP-0
fn .
o�
0
BRAZOS COUNTY, TESTAS
REQUESTED POSITION CONTROL CHANGES TO ADOPTED BUDGET
SO CSISD School Security - Annual
For the Year Ending September 30, 2019
Letter Date:
8/1612019
Effective Date:
8/31/2019
Biweekly/
Base
Inveasel
Inueasel Inaroase!
Imeasel
Inereasel
Agenda Date:
8/27/2019
Basic Pay
Budget
Hourly
Budget
(D.--)
(D.,..) (D--)
(lhr¢ )
(D.—.)
Sala +
�y
.'-
Uncmpley Medicall
Depart.
Title
Class Post Croup Steps Code
Hours
Rate
Merit
Salaries
FICA Retirement
\V/C •,
Ment Dental
1 Request:
Increaset step by 2
From:
SO CSISD School Security
FY 19 Adopted Salary
51615000
53100000 53200000
53800000
53900000 Medical/Ftex
28004000
SR Deputy -CSISD
1481 4 .-,-,2-2'- .' 3 ..', 026,
'2088
25.99,.',
:54,268,00'=
To:
FY 19 Renuested to Adoption Salary
28004000
SR Deputy - CSISD
M l8 4 22 r5 -":. 026
- 2088 ; ,
27.3 L
.. '57;024.00 `
2,756.00
211.00 400.00
39.00
RESULT:
Incrcas'
Actual
57,023.28
NET RESULT:
3,406.00
Steps will come from SO 1415-10
For Bu t Office Use:
$ 2,756.00 $ 211.0 $ 400.00 0 $ $ -
Total Cost $ 3,406.00 Increase FY 19 Budget Approved by:
Rrexas County Juvenile Justice Center
Delenlion Services Agrcemenl
Dclaber 1, 2019— September 3o, 2om
CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM
_DETENTION OF TUVENILE OFFENDERS
SPACE AVAILABLE
STATE OF TEXAS
COUNTY OF BRAZOS
BRAZOS COUNTY JUVENILE BOARD
BRAZOS COUNTY JUVENILE JUSTICE CENTER
Detention Seivices
October 1, 2019 - September 30 2020
This contract and agreement for secure short-term detention of juvenile offenders is entered into by and between
Leon County, acting by and through its duly authorized representative (hereinafter "Juvenile Probation") and the
Brazos County Juvenile Board, acting by and through its duly authorized representative and County Judge,
concerning detention residential services provided at the Brazos County Juvenile Justice Center (hereinafter
"the Facility") by the Brazos County Juvenile Services Department (hereinafter "Service Provider") pursuant to
license granted by the Texas juvenile Justice Department and/or any other appropriate State agency with
licensure or regulatory authority over this facility.
ARTICLE I
PURPOSE
1.01 Whereas Leon County, in order to carry out and conduct its juvenile program in accordance with the Juvenile
justice Code, Title III of the Texas Family Code has need of the use of detention facilities to house and maintain
children of juvenile age, who are referred to a detention facility for act(s) of delinquency or act(s) indicating a
need for supervision, during pre-trial and pre-dis positional status by the Court. The placement facility to be
utilized is owned and operated by Brazos County and Service Provider, and is located at 1901 HWY 21 W., Bryan,
Texas 77803.
ARTICLE 11
TERM
2.01 The term of this Agreement is for 12 months commencing October 1, 2019 - September 30, 2020. It shall be
automatically renewed for one (1) year terms thereafter, commencing October 1st and ending September 30t1 of
each year, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said
term, of its intention to not renew this Agreement.
ARTICLE III
PROVISIONS OF SERVICES
3.01 _ A. Service Provider will provide: room and board, supervision twenty-four hours per day, seven days a week;
routine medical examination and treatment within the Facility (but shall not provide or pay for emergency
examination, treatment, or hospitalization outside the Facility); an approved education program; recreation
facilities; and crisis intervention to each child placed within the Facility.
B. If emergency examination, EMS treatment, health care treatment and/or hospitalization outside the Facility
("Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility is authorized
Brazos County Juvenile Justice Center
Detention Services Agreement
October 1, 2014— September 30, 2020
to secure the Outside Treatment at the expense of Juvenile Probation and agrees to indemnify and hold harmless
Service Provider, its officers, directors, representatives, agents, shareholders and employees from any and all
liability for charges for Outside Treatment. The Administrator shall notify the appropriate Juvenile Probation
officials of Outside Treatment within twenty-four (24) hours of its occurrence.
C. Children from Juvenile Probation. who are alleged to have engaged in delinquent conduct, or conduct
indicating a need for supervision, as reflected in a Child in Need of Supervision Order (CIMS) will be admitted to
the facility under the authority of any juvenile court having jurisdiction or its designated official. Children not
released within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing in the
Leon County juvenile court in accordance with the Texas Family Code, Title III (Section 54.01). If the child is
ordered detained, a certified copy of the detention order must be delivered to the detention Facility prior to the
child's re -admission.
D. Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and
determined by the facility administrator and staff of the Facility.
E. Acceptance of a child by the Facility will be determined by Brazos County Juvenile Facility Staff. Service
Provider reserves the right to refuse admission of any child deemed inappropriate. Service Provider has resolved
to operate the Facility in compliance with the Juvenile Justice and Delinquency Prevention Act, and therefore,
Service Provider will not accept children whose detention would prevent the Facility from complying with the
Juvenile Justice and Delinquency Prevention Act or those "juveniles who are charged with or has committed
offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of
valid court order, or such non -offenders as dependent or neglected children." Section 223(a) (12) (A), Juvenile
Justice Delinquency Prevention Act No child who is intoxicated or in need of immediate medical attention will
be accepted under any circumstances without having been seen, treated and released by a medical professional
and given written medical clearance.
If a child is accepted by the Facility from juvenile Probation and the child thereafter is determined to be, in the
sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the
program or combination of such conditions or whose mental or physical conduct would or might endanger the
other occupants of the Facility, then the Service Provider shall notify juvenile Probation of this determination.
The child shall immediately be removed from the Facility but in no event longer than twenty four (24) hours after
notification. It will be the responsibility of Juvenile Probation, at its expense, to provide for the transportation
for the removal of the child. Any child not removed,from the facility within 24 hours will be transported by
Service Provider to Juvenile Probation and juvenile Probation will be charged the cost of staff, time and fuel for
the transportation. The daily rate of detention shall increase to $200.00 for any child not removed within the 24
hour period.
Any damage to county property or juvenile facility fixtures will be paid for by the juvenile Probation
Department and charges will be fled against the juvenile with the Brazos County Sheriff's Department
F. Service Provider agrees that the facility will accept any child who qualifies, without regard to such child's
religion, race, creed, sex or national origin.
G. It is further understood and agreed by the parties that children placed in pre -adjudication care in the Facility
shall be removed from the Facility by the appropriate authorities from juvenile Probation, or its agents, servants
or employees at the conclusion of the ten (10) day working period authorized by the court order issued at the
conclusion of the initial detention hearing by the Judge of the appropriate juvenile court unless a new order has
been issued authorizing the continued detention, and a copy of the new order has been delivered to the Facility,
or unless a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver is
received by the Facility. A copy of the order issued pursuant to the waiver shall be furnished to the Facility. The
same understanding and agreement between the parties exists with the exception that court orders may
authorize detention for up to fifteen (15) working days after the initial hearing and detention period.
2
Brazos County Juvenile Justice Center
Detention Services Agreement
October 1. 2019— 30.
H. It is further understood and agreed by the parties that, children may be released to the Prbationptember Officer or 30
other appropriate authority of Juvenile Probation pursuant to: (a) paragraph E of this Article, (b) an Order of
Release signed by the Judge of the Juvenile Court of Madison County.
I. Service Provider shall be in compliance with all standards and requirements of the Texas
Juvenile Justice Department and all applicable State and Federal law. -
J. Service Provider shall provide twenty (24) hour supervision for each child; including the supervision
by detention staff during sleeping hours in a Secure Facility.
K. Each child placed in.the Facilityshall be provided the opportunity to complete the Massachusetts Youth
Screening Instrument (MAYSI-2) as required by the Texas Juvenile Justice Department. Facility personnel
administering the MAYSI-2 shall be properly trained, sign the warning page, and document time and date
administered. The MAYSI-2 shall then be promptly provided to Juvenile Probation of the detaining county.
L Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to
comply with requirements of Special Education students and their needs.
M. It is further understood and agreed by the parties that nothing in this contract shall be construed to permit
Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service
Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work,
duties functions pertaining to the maintenance and operation of the Facility. However, it is also understood that
the Juvenile Court of Leon County shall control the conditions and terms of detention supervision as to a
particular child pursuant to the Texas Family Code, Section 51.12.
ARTICLE IV
COMPENSATIO
4.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider the
sum of $100.00 per day; the cost includes any duration during a 24 hour period for each child. The daily rate shall
be paid to Service Provider for each day a child is in detention. The cost is based on the projected actual cost of
care for children in the facility.
4.02 Every child shall receive basic detention services. Additional services that require or request special -
accommodations, medications, including, but not limited to: psychological assessments, mental health care;
medical treatment, Chapter 55 evaluations (fitness to proceed), special accommodation services, interpreters,
special dietary needs, will be paid for by the Department.
4.03 Psychological services may be provided to the child on an as needed basis at the request of the Juvenile Probation
Department and shall be paid for by the Department.
4.04 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said
invoice shall be submitted with ten (10) working days following the end of the invoiced month and shall include
information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific
clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for
payment will be reviewed by Juvenile. Probation in order to monitor Service Provider for financial compliance
with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation
in a timely manner. if pinjntents are not received tiruely acceptance of youth will be denied until full payment is received.
4.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from
Juvenile Probation under this contract. Service Provider shall account separately for state funds received and
expended utilizing the following Generally Accepted Accounting Practices (GAAP):
i -
f
Brazos County Juvenile Justice Center
Detention Services Agreement
Service Provider has an outside audit completed on a yearly basis which specifies October 1, 2014—September 30, Zozo
receipt and expenditure of State funds. Service Provider shall forward a copy of the
annual outside audit to Juvenile Probation by March 1 following the end of the fiscal
year.
If Service Provider does not obtain an annual outside audit, then Service Provider shall provide a
separate accounting of funds received from Juvenile Probation in whole or in art paid from state funds.
the accounting shall dearly list the state funds received from Juvenile Probation and account for
expenditures of said funds including documentation of appropriate expenditures as well as the year's tax
forms and documentation. The accounting shall be provided to Juvenile Probation thirty (30) days prior
to the renewal date of the contract.
4.06 It is understood and agreed by Service Provider that this. Agreement is funded in whole or in
part with grant or state funds and shall be subject to termination without penalty, either in
whole or in part, if funds are not available or are not appropriated by the Texas Legislature.
4.07 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Fiscal
Officer. Service Provider will not contact other department employees regarding any claims of payment.
4.08 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code
Section 231.006.
4.09 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate
in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the
dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation
before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to
mediate the dispute, and the parties shall pay the costs of mediation services equally.
ARTICLE V
ADDITIONAL TERMS & AGREEMENTS
5.01 Prior to transporting a child to the Facility for placement in detention, Juvenile Probation shall call the Facility to
ensure the child will be considered for. acceptance. Placement of children by authorized officers of juvenile
Probation maybe denied as determined by the Facility.
5.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper
order/authorization from the Juvenile Court of Leon County.
ARTICLE VI
EXAMINATION OF PROGRAM & RECORDS
6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services
provided under the terms of this agreement and/or to review its record periodically. This examination and
evaluation of the program may include site visitation, observation of programs in operation, interview and the
administration of questionnaires to the staff of Service Provider and the children when deemed necessary.
6.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as
requested on forms provided by juvenile Probation.
6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make
available to authorized representatives of the State of Texas or Juvenile Probation any and all books, documents or
other evidence pertaining to the costs and expenses of this Agreement.
6.04 Service Provider will keep a record of services provided to Juvenile Probation under this Agreement, and upon
Vol. O'er.1'0 pg. 1
tiruios County Juvenile Justice Center
Dclention Services Agreement
Octabcr I, 2019— September 30, 2020
reasonable notice will provide information, records, papers, reports, and other documents regarding services
furnished as may be requested by Juvenile Probation. Service Provider will maintain the records (as referenced
above) for seven (7) years after the termination of this Agreement.
6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of
the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those
funds. Contractor further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of
the audit or investigation, including providing all records requested. Contractor will ensure that this clause
concerning the authority to audit funds received indirectly by subcontractors through the Contractor and the
requirement to cooperate is included in any subcontract it awards."
ARTICLE VII
CONFIDENTIALITY OF RECORDS
7.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in
Juvenile Probation, and shall not re -disclose the information except as required to perform the services to be
provided pursuant to this Agreement, or as may be required by law.
ARTICLE Vlll
DUTY TO REPORT
8.0I Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas
Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns,
volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious
incident involving a child in a juvenile justice facility or juvenile justice program in the following manner:
A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24)
hours from the time the allegation is made, to the following:
1. Local law enforcement agency; and
2. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1-
512424-6716 (or if unable to complete the form within 24 hours, then by calling toll-free 1-577-7S6-
7263, followed by submitting the report within 24 hours of said tali). In addition, for serious
incidents, a treatment discharge form or other medical documentation that contains evidence of
medical treatment pertinent to -the reported incident shall be submitted to the Texas Juvenile Justice
Department within 24 hours of receipt; and
3. With respect to juveniles placed by Juvenile Probation, the TJJD Incident Report Form shall also be
sent to Juvenile Probation within 24 hours at facsimile number (936) 241-6231and Service Provider
shall contact Juvenile Probation by telephone at (936) 241-6230 within 24 hours.
B. For allegations and incidents of sexual abuse or serious physical abuse:
I. Local Iaw enforcement agency immediately, but no later than one (1) hour from the time a person
gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report
shall be made by phone to law enforcement;
2. Texas Juvenile Justice Department shall be notified immediately, but no later than four (4) hours
from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual
abuse. The initial report shall be made by phone by calling toll-free 1-577-786-7263. Within 24 hours
of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile
number 1-512424-6716 or by email at abuseneglectOtjjd.texas.lov and
Brazes County Juvenile Justice Center
Detention Services Agreement
October I, 2019-Scptcmber 30.2020
With respect to children placed by Juvenile Probation, the TJJD Incident Report Form shall also be
sent to Juvenile Probation within 24 hours at facsimile number (936) 241-6231.
8.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written
statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the
occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is
not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall
be immediately reported to Iaw enforcement or to other appropriate governmental unit as required in Texas
Family Code Chapter 261.
8.03 As used within this Agreement:
A. An allegation or incident includes the witnessing, Iearning, or receiving an oral or written statement from an
alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse,
neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or
juvenile justice program.
B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -youth physical
assault or youth sexual conduct.
C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or
sexual abuse by non -contact.
D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that
formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires
medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical
technician, paramedic or dental.
E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or
detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a
private vendor under a contract with the governing board, juvenile board or governmental unit that serves
juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication
secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or
private non -secure juvenile post -adjudication residential treatment facility housing juveniles under juvenile
court jurisdiction.
F. A juvenile justice program is a program or department operated wholly or partly by the governing board,
juvenile board or by a private vendor under contract with the governing board or juvenile board that serves
juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice
alternative education program and a non-residential program that serves juvenile offenders while under the
jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department.
ARTICLE IX
CRIMINAL HISTORY SEARCHES
9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns,
volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have
direct unsupervised access to children in the facility or program.
9.02 Criminal history searches shall include the following:
A. Texas criminal history fingerprint -based criminal history background search through the Texas Department
of Public Safety.
VOL P9• q "7
Brazos County Juvenile Justice Center
Detention Services Agreement
October 1, 2019— September 30, 2020
B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on
the Texas Department of Public Safety website.
C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime
Information Center; internet-based searches shall not be used to conduct this background search.
9.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent
criminal activity shall be maintained for monitoring purposes - for whichever of the following occurs later:
duration of the individual's employment or period of service; minimum of three (3) years; or until any pending
litigation, claim, audit or review and all questions arising there from have been resolved.
9.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the
following.
A. A felony conviction against the laws of this state, another state, or the United States within the past ten (10)
years;
B. A deferred adjudication for a felony against the laws of this state, another state, or the United States within
the past ten (10) years;
C. A current felony deferred adjudication, probation or parole;
D. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the
past five (5) years;
E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United
States within the past five (5) years,
F. A current jailable misdemeanor deferred adjudication, probation or parole; or
G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure.
9.05 In addition to the criteria and time frames set forth in the above defudtion of disqualifying criminal history, an
individual must not have direct unsupervised access to children in a facility or program until at least one year has
elapsed since the completion of any period of incarceration, community supervision, or parole.
9.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall
be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice
program.
9.07 juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history
from being placed in a position that involves direct unsupervised contact with children.
ARTICLE X
DISCLOSURE OF INFORMATION
10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following -
information to juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this
Agreement to promptly ascertain and disclose in sufficient detail this same information to juvenile Probation:
A. Any and all corrective action required by any of Service Provider's licensing authorities;
B. Any and all litigation filed against Service Provider, or against its employees, interns, volunteers,
subcontractors, agents and/or consultants that have direct contact with children;
7
Brazos County Juvenile Justice Center
Detention Services Agreement
October 1, 2014— September 30. 2020
C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider
that has direct contact with children;
D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation
investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service
Provider that has direct contact with children was the alleged or designated perpetrator;
E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that are registered sex offenders; and
F. The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct contact with children that have a criminal history. For the purpose of this
Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole;
(2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor
conviction or deferred adjudication within the past five years.
10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to
Juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee,
intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual
in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile
justice program.
ARTICLE XI
EQUAL OPPORTUNITY
11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not
unlawfully discriminate against employee, prospective employee, child, childcare provider, or parent on the basis
of race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and
local laws and regulations.
ARTICLE XII
ASSIGNMENT & SUBCONTRACT
12.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this
Agreement without the written consent of juvenile Probation.
ARTICLE XIII
OFFICIALS NOT TO BENEFIT
13.01 No officer, employee or agent of juvenile Probation and no member of its governing body and no other public
officials of the governing body of the locality or localities in which the project is situated or being carried who
exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement
which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or
indirect, in this Agreement or the proceeds thereof.
ARTICLE XIV
DEFAULT
14.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this
Agreement, as it deems appropriate, in any one of following circumstances:
vd.
Brazos County Juvenile Justice Center
Detention Services Agreement
October 1, 2019— A. If Service Provider fails to perform the work called for by this Agreement within the time specified hereiternber 30, n
or any extension thereof; or
B. If Service Provider fails to perform any of the other material provisions of this Agreement, including
failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to
endanger the performance of this Agreement in accordance with its terms and in either of these two
circumstances after receiving notice of default, Service Provider does not cure such failure within a
period of ten (10) days.
ARTICLE XV
TERMINATION
15.01 This Agreement may be terminated for any reason:
A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or
B. Upon expenditure of available funds.
15.02 If at any time during the tern of this agreement Juvenile Probation, in its sole discretion, determines that the
safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately
suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the
Service Provider.
ARTICLE XVI
WAIVER OF SUBROGATION
16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its
employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives
any rights it may have to indemnification from Juvenile Probation.
ARTICLE XVII
REPRESENTATIONS & WARRANTIES
17.01 Service Provider hereby represents and warrants the following.
A. That it has all necessary right, title, license and authority to enter into this Agreement;
A. That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff
certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory
and regulatory requirements for the operations of its business and that there are no taxes due and owing to
the State of Texas, the County of Brazos or any political subdivision thereof;
B. Brazos County will maintain in force policies of general liability insurance against loss to any person
($100,000.00) or property occasioned by acts ($100,000.00) or omissions of Service Provider providing limits of
$300,000.00 per occurrence for bodily injury and $100,000.00 per occurrence of property damage. Certificate of
Liability Insurance shall be furnished to Juvenile Probation. Furthermore Juvenile Probation shall be notified
immediately upon any changes in the status of the insurance policy and shall promptly furnish updated
certificates of insurance to Juvenile Probation.
C. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly _
trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a
child under the supervision of Juvenile Probation in accordance with the requirements of Texas Family Code
Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse,
Brazos County Juvenile Justice Center
Detention Services AgreMent
October i, 2o14 -September 30, 2020
neglect, exploitation, death or serious incidents, and that, if it has employees, interns, volunteers,
subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or
juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its
offices/facilities, both the English and Spanish language versions of the following official notice forms that
are available on the Texas Juvenile Probation Commission website: Notice to Public Regarding Abuse, Neglect
and Egloitation and Notice to Einployees Regarding Abuse, Neglect and Exploitation.
ARTICLE XVIII
TEXAS LAW TO APPLY
18.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all
obligations of the parties created hereunder are performable in Brazos County, Texas.
ARTICLE XIX
VENUE
19.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas,
ARTICLE XX
LEGAL CONSTRUCTION
20.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid,
illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any
other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable
provision had never been contained therein.
- ARTICLE XXI
PRIOR AGREEMENTS SUPERSEDED
21.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior
understandings or written or oral Agreement between the parties respecting the within subject matter.
This Contract and Agreement is executed with the declared intention of the parties that this Contract and
Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or
an act indicating a need for supervision, and payment for such care will be made by juvenile Probation for the
children placed in the Facility by the Judge of Leon County having juvenile jurisdiction
ARTICLE XXII
PRISON RAPE ELIMINATION ACT
2201 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and
standards applicable to the provision of services described herein and the performance of all obligations
undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which
establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons,
including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse and
sexual harassment in facilities housing adult and juvenile Offenders. [PREA §115.312(a)]
Under PREA, Service Provider is complying with PREA standards [PREA §115.312(b)] shall make available to the
CJPO all incident -based aggregated data reports of sexual abuse at its facility within 24 -hours of the allegation.,
and all such data may be requested by the Department of Justice from the previous calendar year no later than
June 30th [PREA §115.387(e) and (f)]
10
E
cz-1c') P9. -�
Leon County
Probation Department
01��
Carmen F. Thomas
Chief Juvenile Probation Officer
L County
uthoried Official
Brazos County Juvenile -Justice Center
Detention Services Agreement
October 1.2019— September 30.2020
Brazos County Juvenile Justice Center
Linda Ricketson
Executive Director
Chairman, Juvenile Board
BRAZOS COUNTY COMMISSIONERS COURT
ON , 20 FULLY EXECUTED IN DUPLICATE. EACH OF
WHICH SHALL VE THE FUL FORCE AND EFFECT OF AN ORIGINAL.
By:
Duane Peters, County Judge
200 S. Texas Ave., Ste. 332
Bryan, TX 77803
Phone: 979-361-4102
Fax: 979-361-450'
r
THE STATE OF TEXAS
COUNTY OF BRAZOS
RENEWAL OF INTERLOCAL AGREEMENT BETWEEN BRAZOS COUNTY
AND THE BRAZOS COUNTY HEALTH DISTRICT TO PROVIDE
LIMITED NURSE PRACTITIONER SERVICES
This Renewal Agreement between the Brazos County ("COUNTY"), a political subdivision of the State
of Texas, and the Brazos County Health District ("DISTRICT"), a political subdivision of the State of
Texas, is made pursuant to the provisions of the Interlocal Cooperation Act, V.T.C.A., Government Code,
Chapter 791.
WHEREAS, the District recognizes the need for Nurse Practitioner to provide health related services
during the hours of operation of the District's Sexually Transmitted Disease ("STD") Clinics; and
WHEREAS, the District desires to be assured of an established, continuous source for the provision of
medical care services to meet the aforementioned needs of the District; and
WHEREAS, the County and the District entered into this original Interlocal Agreement ("ILA")
commencing on September 1, 2018 with is three (3) additional one (1) year terms,
NOW, THEREFORE, in consideration of the mutual promises hereinafter set forth, the District, acting by
and through its duly authorized Chairman of the Brazos County Board of Health and the County
authorized County Judge, do hereby agree to the following:
1. . Thisis the first renewal of the original ILA to commence on September 1, 2019 and to terminate
on August 31, 2020, unless terminated earlier as provided by the terms of the original ILA.
2. The District agrees to pay the -County for each hour the NP spends at the STD Clinics. This
.hourly amount shall be equal to the Nurse Practitioner's average hourly rate as calculated by
using the Nurse Practitioner's Salary and Benefits in effect at the time that services are rendered.
3. All other Terms and Conditions shall remain the same.
APPROVED by Brazos County Commissioners Court at a regular me on o� 2019.
ATTEST: BRAZ CO TY -
Karen McQueen, County Clerk Duane Peters, County Judge
Eaq11P9.� 3
APPROVED by Brazos County Board of Health at a meeting held on , 2019.
BRAZOS COUNTY HEALTH DISTRICT:
Greg Owens, Chairman, Board of Health
ATTEST:
• pg
L�DaeSyJ TEXAS ANNUAL FFATA CERTIFICATION N502 FORM -4734
Department of Family JULY 2018
and Protective Services
The Federal Funding Accountability and Transparency Act (FFATA) annual certification enumerated below represent material facts upon
which DFPS relies when reporting information to the federal government required under federal law. If the Department later determines
that the subrecipient knowingly rendered an erroneous certification, DFPS may pursue all available remedies in accordance with Texas and
U.S. law. Signor further agrees that it will provide immediate written notice to DFPS If at any time Signor learns that any of the
certifications provided for below were erroneous when submitted or have since become erroneous by reason of changed circumstances. ff
the signatory cannot certify all of the statements contained In this section slanatory must Provide written notice to DFPS detailing
which of the below statements it cannot certify and why.
Enter your organization's Dun & Bradstreet (D&B) DUNS Number: 052960341
Enter the parent DUNS Number, if applicable:
Did your organization have gross income, from all sources, of less than $300,000 in your previous tax year?
Yes ❑ No ® N/A ❑ (if entity does not generate income)
If your answer is Yes, skip Parts A, B, C, and D and complete Part E.
If your answer is No or N/A, complete Parts A and B.
Part A. certitication Regarding % of Annual Gross from Federal Awards
Did your organization receive 80% or more of its annual gross income from federal awards in the previous tax
year?
Yes ❑ No
Part B. certitication Regarding Amount of Annual Gross from Federal Awards
Did your organization receive $25 million or more in annual gross income from federal awards in the previous
tax year?
Yes ❑ No
If your answer is Yes to both A and B, you must complete Part C.
If your answer is No to either A or B, skip Part C and go to Part D:
Part G. certitication Regaraing Public Access to
intormation
Does the public have access to information about the compensation (17 CFR 229.402(c)(2)] of the senior
executives (e.g., officers, managing partners, or any other employees in management positions) in your
business or organization (including parent organization, all branches, and all affiliates worldwide) through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a),
78o(d)) or section 6104 of the Internal Revenue Code of 1986?
Yes ❑ No ❑ N/A ® (if entity reports through some other means, state how:
If your answer is Yes, skip Part D and complete Part E.
If your answer is No, you must provide compensation information to DFPS for FFATA reporting in Part D.
If N/A, you may still be required to supply compensation information pending DFPS or federal awarding
agency approval. Skip Part D until requested by DFPS to supply compensation information and proceed to
complete Part E.
�rnFesyJ TEXASN502 FORM -4734
Department of Family ANNUAL FFATA CERTIFICATION JULY 2018
and Protective Services
Part D. Certification Regarding Executive Compensation
The Names and Total Compensation of the top five (5) executives if:
• More than 80% of annual gross revenues from the Federal government,
• Those revenues are greater than $25M annually, and
• Compensation information is not already available through reporting to the SEC.
Subrecipient Executive Names
Total Compensation
Part E. General FFATA Certification
As the duly authorized representative (Signatory) of the subrecipient named below, I hereby certify
that the responses that I have provided to the questions in this certification form are true, complete
and correct to the best of my knowledge.
Duane Peters
Printed Name of Authorized Representative
County Judge
Title of Authorized Representative
Brazos County
Legal Name of Subrecipient
Signature of Authorized
Date
24728014 & 24727993
Agency Account ID Number
Bryan, Brazos Texas 77803
Principal Place of Performance (POP) State 9 -Character Zip Code
(City, County) (Zip +4)
POP Congressional District
,4�DFPSyJ TEXAS N562 FORM -4734
v`
Department of Family ANNUAL FFATA CERTIFICATION JULY 2018
and Protective Services
This Section For DFPS Use Only
CONTRACT ••
Name
•
Division
Region
Phone
Email
Date form received
CONTRACT INFORMATION
Contract Number
Fiscal Year
Interagency
Yes ❑ No ❑
Interlocal
Yes ❑ No ❑
Federal Funding Agency
CFDA # (s)
AWARD NO./FAIN
Contract Start Date
Contract End Date
FY Contract Amount
SCOR Subject
SCOR Purpose
3 of 3
Vol. Pg. �:L_
BRAZOS COUNTY, TEXAS
Schedule of Expenditures of Federal and State Awards
For the Year Ended September 30, 2018
Accounts
Accounts
Federal
Program/
Receivable
Grant Funds Receivable
CFDA
Grant
Award
(Payable)
Refunded (Payable)
Federal Grantor/Pass -Through Gramor/Program Title
Number
Number
Amount
. October 1, 2017 Receipts
Expenditures
in 2018 September 30, 2018
U. S. Department of Justice
Q
State Criminal Alien Assistance Program
16.606
2018 -H0411 -TX -AP
46,708
$ - $
-
$ 46,708
$ $ 46,708
State Criminal Alien Assistance Program
16.606
2019-HO348-TX-AP
46,114
46,114
46,114
Total CFDA - 16.606
92,822
- 92,822
Passed through City of Bryan
Edward Byrne Memorial Justice Assistance Grant
16.738
2016 -DJ -BX -0271
8,307
8,220
8,307
87
-
Edward Byrne Memorial Justice Assistance Grant
16.738
2017 -DJ -BX -0577
7,174
-
_
Total CFDA -16,738
8,220
8,307
87
Passed through Office ofthe Governor of Texas.
nCriminal
Justice Division
Crimes Against Women Prosecution Unit
16.588
2909702.
135,000
7,799
7,799
-
Crimes Against Women Prosecution Unit
16.588
2909703
145,000
6,746
145,000
138,254
- _
Crimes Against Women Prosecution Unit
16.588
2909704
145,000
13,616
13,616
�J�/
00
Total CFDA -16,588
14,545
152,799
151,870
13,616
Victim Assistance Coordinator
16.575
2862602
86,000
10,367
46,308
35,941
_
TCFV Domestic Violence High Risk
16.575
11,904
-
11,904
11,904
Total CFDA -16,575
10,367
58,212
47,845
N
Total U.S. Department of Justice
33,132
219,318
292,624
106,438
U. S. Department of Transportation
Passed through State Department of
Highways and Public Transportation
Metropolitan Planning Organization
20.205
50-17XF0024
385,247
120,869
120,869
-
Metropolitan Planning Organization SPR
20.205
11156
60,000
18,702
18,702
-
_
Metropolitan Planning Organization
20.205
50-18XF0024
338,726
253,755
338,726
84,971
Total CFDA - 20.205
139,571
393,326
338,726
84,971
Total U.S. Department of Transportation
139,571
393,326
338,726
84,971
Department of Homeland Security
Passed through Texas Department of Public Safety
Division of Emergency Management
97.042
17TX-EWO-1440
55,539
51,889
51,889
-
- _
Division of Emergency Management
97.042
EMT -2018 -EP -00068
48,334
-
-
48,334
48,334
Total CFDA - 97.042
51,889
51,889
48,334
48,334
Passed through Office of the Governor
WEBEOC
97.067
2957603 `
19,091
19,091
19,091
Total Department of Homeland Security
$ 51,889 $
70,980
$ 67,425
$ $ 48,334
BRAZOS COUNTY, TEXAS
Schedule of Expenditures of Federal and State Awards (Continued)
For the Year Ended September 30, 2018
Accounts Accounts
Federal Program/ Receivable Grant Funds Receivable
Q. CFDA Grant Award (Payable) Refunded (Payable)
• Federal Grantor/Pass -Through Grantor/Program Title Number Number Amount October 1, 2017 Receipts Expenditures in 2018 September 30, 2018
U. S. Department of Health and Human Services
Passed through the Texas Department of Family
and Protective Services - - -
Title IV -E -Legal (CPS) 93.658 23940059 40,456 $ 9,444 $ 9,444 - $ $ $
Title IV -E -Legal (CPS) 93:658 23940059 38,711 18,441 23,441 5,000
Title IV -E -Foster tare Maintenance 93.658 23940058 14,394 854 864 10 -
Tide IV -E -Foster Care Maintenance 93.658 23940058 13,595 - 1,529 2,029 - 500
Passed through the Texas Juvenile Justice Department
Title IV -E - Administration - Juvenile 93.658 TJJD-E-2017-021 - 209 209 - - -
Title IV -E - Administration - Juvenile 93.658 TJJD-E-2018-021 - 441 822 - 381
TitleIV-E- Maintenance - Juvenile 93.658 TJJD-E-2017-021 20,944 21,021 77 - -
Title IV -E - Maintenance -Juvenile 93.658 TJJD-1-2018-021 20,650 135,475 114,825
Total U.S Department of Health and Human Services 31,451 72,599 161,854 120,706
U.S Department of Agriculture
Passed through the Texas Department
of Agriculture
w National School Lunch Program 10.555 07/01/17-06/30/18 - 6,295 6,295 - -
National School Lunch Program 10.555 07/01/I8-06/30/19 - 40,293 43,467 3,174
Food Services Division Commodities 10.555 07/01/17-06/30/18 - 3,086 3,086 - -
Total CFDA-10,555 6,295 49,674 46,553 3,174
School Breakfast Program 10.553 07/01/17-06/30/18 - 4,092 4,092 - -
School Breakfast Program 10.553 07/01/18-06/30/19 - 26.116 28,178 2,062
Total CFDA -10,553 4,092 30,208 28,178 2,062
Total U.S Department of Agriculture 10,387 79,882 74,731 5,236
Total Federal Assistance $ 266,430 $ 836,105 $ 935,360 $ $ 365,685
BRAZOS COUNTY, TEXAS
Schedule ofExpenditures of Federal and State Awards (Continued)
For the Year Ended September 30, 2018
Accounts
Aunts
Federal
Program/
Receivable
Grant Funds
Receivable
<
CFDA
Grant
Award
(Payable)
Refunded
(Payable)
Q
State Grant or Program Title
Number
Number
Amount
October 1, 20I7
Receipts
Expenditures
in 2018
September 30, 2018
Texas Office of the Governor
Criminal Justice Division
Brazos County Drug Court
N/A
1803312
159,089
$ 42,974
S 42,974
$ -
$
r1
r
Brazos County Drug Court
N/A
1803313
147,233
6,238
110,414
134,438
30,262
Brazos County Thug Court
N/A
1803314
147,233
-
-
6,313
6,313
Rifle -Resistant Body Armor
N/A
3481901
119,080
117,000
117,000
49,212
270,388
257,751
36,575
Texas Juvenile Justice Department
State Aid
N/A
TJJD-A-2018-021
1,262,464
56,709
1,262,464
1,133,931
71,824
-
�j
09/01/17-08/31/18
J
State Aid
N/A
TJJD-A-2019-021
1,262,464
-
-
59,120
-
59,120
09/01/17-08/31/18
JJAEP - Computer Software
N/A
TJJD-W-2017-021
4,268
-
4,268
4,267
-
(1)
00
09101/16-08/31/18
A
JJAEP - Computer Software
TJJD-W-2018-021
4,521
-
-
_
_
_
09/01/18-08/31/19
JJAEP
N/A
TJJD-P-2018-021
15,527
-
15,817
15,817
-
08/01/17-5/31/18
Regional Diversion Alternatives Program
N/A
TJJD-R-2017-021
-
4,529
4,529
-
_
09/01/16-08/31/17
Regional Diversion Alternatives Program
N/A
TJJD-R-2018-021
-
1,799
32,522
37,6I6
-
6,893
09/01/17-08/31/18
Regional Diversion Alternatives Program
N/A
TJJD-R-2018-021
-
-
5,910
5,910
09/01/17-08/31/18
Regionalization
N/A
TJJD Regionalization
23,247
-
23,247
8,562
-
(14,685)
09/01/17-08/31/19
63,037
1,342,847
1,265,223
71,824
57,237
Office of the Attorney General
SAVNS Program
N/A
1876614
28.547-
28,547
28,547
28,547
28,547
Total State Assistance
112,249
1,641,782
1,551,521
71,824
93,812
Total Federal and State Assistance
$ 378,679
$ 2,477,887
$ 2,486,881
$ 71,824
$ 459,497
Texas Dept. of Family Risk Analysis Questionnaire F502 -Form 9105
and Protective Services FY 2020 August 2019
Legal Name of Contractor:
Brazos County
Contract
24728014 &
124727993
Cost
Payment type that reimburses contractors for actual, allowable, reasonable, and
Number ..
necessary expenditures incurred up to an approved amount and within the associated
Please provide the person's name, title, and
Contact Name & Title: Cheryl Rushing, Asst. Auditor
number to contact for questions or if
Contractor is paid a standard The per unit of service. Typically, rates are either negotiated
additional information is needed:
Contact Phone Number: 979-361-4466
Active Contracts & Payment Types
1. Do you currently have other active contracts with DFPS or any other entity either within or outside of Texas
[Federal, State (ISD, University), County, or Private Business]?
Yes ® No ❑
If yes, please provide the entity name, contract number(s), and indicate which of the following payment types
is utilized for the contract:
Cost
Payment type that reimburses contractors for actual, allowable, reasonable, and
Reimbursement
necessary expenditures incurred up to an approved amount and within the associated
cost categories in thea roved budget and budget narrative.
Contractor is paid a standard The per unit of service. Typically, rates are either negotiated
Fee For Service
with the individual vendor and apply only to that vendor or there is a uniform rate that is
paid to all vendors providing the service. This rate -based payment type is used when an
independent rate setting process does not exist for the contracted service.
Contractor is paid a set rate per unit of service. A rate setting process where the rate is
Rate -Set Payments
approved by the Health and Human Services Commission (HHSC) or another agency
with rate setting authority. The resulting rate is applied to the purchase of specifically
defined units of service.
Blended Foster
The blended foster care rate is the HHSC-developed rate equal to the weighted average
Care Rate
rate across all placement types that DFPS pays under a Single Source Continuum
Contract for each day of service provided to a child or youth in paid foster care.
The blended foster care case rate is the rate paid under a Single Source Continuum
Blended Foster
Contract for each day of service provided to each child or youth as measured against an
Care Case Rate
established length of stay baseline formulated by HHSC for each defined age category or
"strata" of children/youth.
Exceptional Foster
An exceptional foster care rate applies to a limited number of situations and/or days under
Care Rate
a Single Source Continuum Contract where a child requires extraordinary care.
Day (24 hour)
Usually for residential services. This is the rate paid to the provider for each 24-hour
period that a DFPS client is in a provider's care.
Other
Any other payment type not defined above.
w,. - Y5 Y.
�{ rt�''�'C.J''�yj'`"��,�4.s3����r
� r£.9szb^x?'r 'c %F°•.°,� z Enbty,�Nam®� r f� � tl ��
S 'kt rr '"-c-.cx �S �,�y 3"`
j- ''3`.�( �H 1 t .1(n�' �
COAfract Numbers
s ?
� T=""`Gy �,.6f '��jx cui g'f _ � -,.
w � Payment Tyy
See attached Schedule of State & Federal
Grants
Fixed Price
. 000 14
�o1P�.
Fixed price is adeliverables-based payment type for a contract with a firm agreed-upon
rice for the delivery of nods and services.
Cost
Payment type that reimburses contractors for actual, allowable, reasonable, and
Reimbursement
necessary expenditures incurred up to an approved amount and within the associated
cost categories in thea roved budget and budget narrative.
Contractor is paid a standard The per unit of service. Typically, rates are either negotiated
Fee For Service
with the individual vendor and apply only to that vendor or there is a uniform rate that is
paid to all vendors providing the service. This rate -based payment type is used when an
independent rate setting process does not exist for the contracted service.
Contractor is paid a set rate per unit of service. A rate setting process where the rate is
Rate -Set Payments
approved by the Health and Human Services Commission (HHSC) or another agency
with rate setting authority. The resulting rate is applied to the purchase of specifically
defined units of service.
Blended Foster
The blended foster care rate is the HHSC-developed rate equal to the weighted average
Care Rate
rate across all placement types that DFPS pays under a Single Source Continuum
Contract for each day of service provided to a child or youth in paid foster care.
The blended foster care case rate is the rate paid under a Single Source Continuum
Blended Foster
Contract for each day of service provided to each child or youth as measured against an
Care Case Rate
established length of stay baseline formulated by HHSC for each defined age category or
"strata" of children/youth.
Exceptional Foster
An exceptional foster care rate applies to a limited number of situations and/or days under
Care Rate
a Single Source Continuum Contract where a child requires extraordinary care.
Day (24 hour)
Usually for residential services. This is the rate paid to the provider for each 24-hour
period that a DFPS client is in a provider's care.
Other
Any other payment type not defined above.
1
1 For DFPS internal purposes only, if a SCOR contract number has not been assigned, please use the Agency ID from IMPACT
I
Texas Dept. of Family Risk Analysis Questionnaire F502 -Form 9105
and Protective Services FY 2020 August 2019
Independent Audits
12. Is your business entity required to undergo an independent audit? ® Yes ❑ No
If no, skip question 3.
If yes, please identify the authority requiring the audit:
3. How long has it been since your last independent audit (e.g., Annual Financial Statement audit, Compliance
audit) was completed by an independent auditor, including other state/federal agencies such as the State
Auditor's Office (SAO) or the Office of Inspector General (OIG)? (Note: Monitoring activities conducted by
another state agency are not considered independent audits for this purpose.)
® Within 21 Months ❑ Within 22-34 Months ❑ 35 Months or More ❑ No Audit Completed Provide
a copy of the most recent independent audit, if applicable.
Additional Information:
Related Party Transactions
4. Disclose the type of business transactions (compensated or not) that occur between your business entity and
any related party. For purposes of this question, related party refers to:
a) A family member (including blood, marriage, or adoption),
b) A member of the Board of Directors,
c) Stockholders with >5% Ownership,
d) Key Employees Paid Separately for Other Responsibilities (e.g., consulting services, not direct
employees),
e) Parent/Subsidiaries, or
f) Organizations Under Common Ownership or Control (excluding routine relationships for an LLC).
Transactions include business activities such as purchasing or leasing (e.g., a building, a computer, or a
vehicle) and/or obtaining a service (e.g., legal services, accounting services, banking services).
Non -Compensated Services
❑ Yes ® No
Compensated, Non -Recurring Goods, Services, or Labor
❑ Yes ® No
Compensated, Recurring Goods, Services or Labor
❑ Yes ® No
Compensated Goods, Services, or Labor w/ Uniform Rate
Uniform, Set Rate that Applies to All Contracts for the Service
❑ Yes ® No
Compensated Consulting or Management Services
❑ Yes ® No
Compensated Building Leasing
❑ Yes ® No
Compensated Transportation
❑ Yes ® No
For -Profit Affiliated with Non -Profit
❑ Yes ® No
Owned/Operated by Same or Related Entity
❑ Yes ® No
Parent/Subsidiary Relationship
❑ Yes ® No
\�o\.a9LP9. q a
Texas Dept. of Family Risk Analysis Questionnaire F502 -Form 9105
and Protective Services FY 2020 August 2019
Subcontractors
5. Indicate the percentage of work performed by subcontractors for the contracted service (as allowable by the
contract).
® No Subcontractor Involvement
❑ Subcontractors Account for 50% or Less of Work Performed
❑ Subcontractors Account for More than 50% of Work Performed
Key Management Staff
For purposes of this question, key management staff may include individuals with titles such as: Executive
Director, President, Sole Proprietor, Comptroller, Chief Financial Officer, Manager, or Program Director.
6. Has there been a change in any key management staff at your business organization within the past two years
. (24 months)?
❑ Yes ® No
If Yes, has the change been within the past two years (24 months)? ❑ Yes ❑ No
7. Indicate whether or not key management staff have at least two years' worth of experience providing fiscal or
programmatic components of the contracted service (even if not with the same business entity).
Fiscal components refer to the financial aspect of the contract.
Programmatic components refer to the service delivery side of the contract, such as ensuring that services are
provided to clients, monitoring the quality of the service delivery, complying with the service provisions in the
contract.
X10\. WL p�- q3
❑ Less than 2 years
❑ At least 2 years (24
® At least 2 years (24
Executive Director,
(24 months) with fiscal
months) with fiscal or
months) with fiscal and
Sole Proprietor,
or programmatic
programmatic
programmatic
President or
components of federal
components of federal
components of federal
Equivalent
and/or state contracted
and/or state contracted
and/or state contracted
programs
programs
programs
Accounting Director,
❑ Less than 2 years
❑ At least 2 years (24
® At least 2 years (24
Comptroller, Chief
(24 months) with fiscal
months) with fiscal or
months) with fiscal and
Financial Officer,
or programmatic
programmatic
programmatic
Business Manager,
components of federal
components of federal
components of federal
etc.
and/or state contracted
and/or state contracted
and/or state contracted
programs
programs
programs
❑ Less than 2 years
❑ At least 2 years (24
® At least 2 years (24
Program Director,
(24 months) with fiscal
months) with fiscal or
months) with fiscal and
Program Coordinator
or programmatic
programmatic
programmatic
or Equivalent
components of federal
components of federal
components of federal
and/or state contracted
and/or state contracted
and/or state contracted
programs
programs
programs
X10\. WL p�- q3
Texas Dept. of Family Risk Analysis Questionnaire F502 -Fort 9105
and Protective Services FY 2020 August 2019
Direct Delivery Staff
8. Please indicate change in direct delivery staff at your business organization within the preceding year?
9. ®No change ❑ Turnover <= 49% ❑ Turnover >= 50% Please indicate the
average level of experience that direct delivery staff at your organization have in providing the contracted
service.
❑ 0 - 23 months ❑ 24 - 59 months ® 60 or more months
Internal Controls
10. Does your business organization have any outstanding liabilities or litigations?
❑ Yes ® No
If Yes, Describe:
Term
Definition/Example
Outstanding Liabilities
Liabilities that are legal obligations payable to a third party and which are yet to be
paid as of the balance sheet date
Litigations
Pending lawsuit.(s) — generally meaning_any current litigation involving the business
entity for which the results could have a negative impact on the business.
CERTIFICATION
This form must be signed by an individual with documented signature authority, as designated by the business
entity.
I HEREBY CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE INFORMATION REPORTED HEREIN IS
c Z `7 ��
Date
Duane Peters County Judge
Printed Name Title
4
Texas Department of Family Budget for Title ME K909 -Farm 2030CLIVE
and Protective Services July 29, 2019
County Legal Services Contract
va, �� Pa. q5
Summary
County.
Brazos County
Agency Account /D:
24728014..
Budget Effective Date:
- 1017119 91301,20
Estimated Total ens
Expes.
Total Anticipated
Total Anticipated
Cost Category
Allocable;to
Federal'
County'
Title Iv -E
Reimbursement*
Match
A. Administration,
A.1. Direct Personnel Salaries
$213,456.00
$14,405.08
$199,050.92
A.2. Direct Personnel Fringe Benefits
$95,193.23
$6,424.12
$88,769.12
A.3. Direct Personnel Travel
$0.00
$0.00
$0.00
A.4. Direct Materials and Supplies
$0.00
$0.00
$0.00
A.5. Direct Equipment
$0.00
.$0.00
$0.00
A.6. Direct Other Costs
$8,500.00
$404.91
$8,095.09
Total Administration
$317,149.23
$21,234.10
$295,915.13
B. Training
B.1. Title ME Training (75%)
$1,600.00
$161.96
$1,438.04
6.2. Title ME Fostering Connections Training 75%)
$0.00
$0.00
$0.00
B.3. Non -Title ME Training (50%)
$0.00
$0.00
$0.00
Total Training
$1,600.00
$161.96
$1,438.04
C. Indirect Costs:(if applicable) .
Total Indirect Costs �
$0.00
$0.00
$0.00
:Grand Total
$318,749.23
$21,396.07
$297,353.17
*Estimated Federal Reimbursement for expenses based on Eligible Population Rate (EPR) during '13.497%
2nd quarter of the preceding fiscal year:
Actual reimbursement will be based on EPR in effect for the county during the month
in which expenses
were incurred.
15.900% .
Indirect Cost Rate, if applicable (attach a copy of the approved Certificate of Indirect Costs):
Contractor Certification
� /j- I
Signature
Date
Duane Peters, County Judge
Printed Name 8 Title
va, �� Pa. q5
Texas Department of Family Budget for Title IV -E K909 -Farm 2030CLIVE
and Protective Services July 24, 2018
County Legal Services Contract
::::::.�:.::. {:::...... {2`vp55;.}S: SS:v S:�Sr{ri:;iL:jjv::i::i.;:.irir
r€r
;....rr:; •..v:4v-irri :.:: ........::.::: ::v :ar::::::::::::a.
..........
a:{•i::::ry;v:•.: .............. .
S:air}:•,.}.:ti:..}`:.y::: r:?;v............ n....v
}: W..:nn•,
:.•::::,..:::::::::::::
w;; .... ....... .......:}fin};::•:•':::.......�.;...
is r}: :: :i:.:;;;-:v:::::::r:::ii}::{5::::::'a:•.'<;Orn'{{{{::{•}'::........:.�{.v: n... %•}v,+rca,:}Y:::4:•}i}S.
........................
....a afE�ile:rr:<•.rrn??.;rr::a::.:.;{.r.:::.�
:::::.::::.:.{.:;5.:::::::::.::.:.a:.
.....
County: Brazos County
Agency Account ID: 24728014
Budget Effective Date: 1011119-9130120
os
vw:nv::rv::nv.v::.�.v::::.v:::::::: n•:::::.v:.v::::::::::::::::::.
::.v ::: ........... .......::::::::: •rr}rrrri;.
4:;.irr}:-:irr'.v:vv:v:S v:v;%;:.
.............. ..
{:{:::
.�n:v::.w:nv
> pnftct'.`ate
;:.::c;:;;.:.;:::.>'.}:.:':.>':.:':::.:'.>'.>'.::;.:::.r'..r':;•:r.:'{;•:{;•r#r:.:.::.rrr:-:?.::•.rrr:•:ai:{.;:;;.ir:�;•x;;::
........... ....:...:.:....................................................
;.::.::.::.:.:.::...:....... ........................
.::::..::::::..::::.:rr:.:::.::,,,,:.:::'::•:.:::.:.::.:.:..:':..,{;::...ir>rr:Ar:.r:'22:.::2�.r::.i'{:.;:r:.r
.;{_
..... .flit ::.,,.:.:
::::: ......... :..: ......
...
<:.::..:.:: �.;. '.:::,.':::,:•222.:::'..:.<:.rr;;.:.::::.
.:: ...
. ,..:....
.: , .. : , .:..
S
...
.....::::. x
.......................:
P.:::
>:SFee a <�
•rr.::::::::>_<;:;52;:<:2.:<;::
� >>Antiefi`iiit�rf'>I'�>`
erise:::r:r.::::.:.
:: a ttmat
.................:...:.....,-::::::.. .................
virY.'r-'i;.�::::.::::r:n�:.v:.�pri;::rPr:•:ai:Lri:i{q•: r:::::::::::.}':.:
.:. ...::...
.....................::........
:.::: {•r'r:{:?:.}r;.::: r:1::{:fi;.
:::•a• ::::::::::...::.....: }.,}v?r :;
;... :•.
•.•
..:
{.ra}i: r:•i}::•rrr:h.{:>;,.};{5;:;::SS:'{.iii:::;:5a:..}rrr:•;}::::'
.; ...
�.. X.: :/oF A
:n... Cr
ar:r::r.r•..a;'.:iir:�.....:,;a:.
:i'{5}}`,!:?3:x:.:::.1'•
:..... �... ...... .....::::::::::::::::::::::::::::::::::::'
Assistant IDA:::::::::::::::::::s::::::::::::::::::::$9x355;Q0:::::::::.....
::: . .� .: . ::::::::::::"
: .. *.......
0°1.a......::::::::::s:12
::::::::::' .. :'::::::::
$112,260.00
$7,575.87
$104,684.13
LegalAtlrnlnitl-aflv::e;SeCre3.$4a58;58s100;/a�
............................................................................................................................................................
$51,583.00
$3,481.08
$48,101.92
L::S.Atlmtlsrtue ect ..
....
............................. .....
..............4. ..: =10..
.Q::O...°../a:.....
.
$49,613.00
$3,348.13
$46,264.87
::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::..................
.
........................
$0.00
$0.00
$o.00
:::::::::::::::::::::::::::::::::::::::::::::::::::"::'::::::"::':::::::::::::::::::::::::::::::::::::::::::::'::::::::::::::::::::::::::::::::::::::::
......................................................::..:.:....:.::..:.............................................:.......................................
$0.00
$0.00
$0.00
..................................... ......................................................................:........................:........................
00
Total Direct Personnel Salaries
$213,456.00
$14,405.081
$199,050.92
*estimated total cost for Title IV E related activities
Texas Department of Family Budget for Title IV -E
and Protective Services
County Legal Services Contract
County.
Agency Account ID:
fidget Effective Date:
14909 -Form 2030CLIVE
July 24, 2018
Brazos County
24728014
1011/19-9130/20
FICA 76 : Q€€
....................................................................................................................$6,32918
s € €
:.
$1,101.99
$15,227.40
:C..:.....:::.:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::$44.$7;
$30.22
$417.59
::::::::::::::::::::::::::............:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
E�efl.rement:.15:25..a............:::::::::::::::::::::
$..........................
$ 2196 .77
$30,355.27
..S......e.....:.(::.
l
S,. ....:....
$3,095.13
$42,768.87:
:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
................................................................................................................................................................................
$0.00
$0.00
::::::::::::............:::::::::::::::::::::::::::::::::::::::::::::::::..................::::::::::
.........................ii
............I....................................
0.00
$0.00
0.00
0.00
............................................................................I............................................................
..................................
...............................
0.00
0
.........................................................................................................
...............................................................................................................................................................................
......:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
...............................................................................................................................................................................
...
0.00
0.00
................................................................................................................................................................................
...............................................................................................................................................................................
•:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::........................::::::
............:::::::::::::::::::::::•::::......:::..................::::
0.00
$0.00
Total Direct Personnel Fringe Benefits
$95,193.23
$6,424.12
$88,769.12
*estimated total cost for Title ME related activities
Texas Department of Family Budget for Title IV -E K909 -Form 2030CLIVE
and Protective Services July 24, 2018
County Legal Services Contract
'estimated total cost for Title ME related activities
................. •R}Y{{Y$jyi�ii:::j•j;::•�::;:j;:;:; �:(.�:;':;�;:;:!::!:Y::�:Y
......:... C:.... ••::::::: .
, ::•Y.u•nv:
�::::'v'•: :.: r:::}Y::•:;n�:;Si::Y�:Y'{.isYY::YYY:i::':Jii:Y�i'i:„�ii;;:;:Ytip,N,.':YS;+:'r'l^.
County:
Brazos County
Agency Account ID:
24728014
Budget Effective Date:
10/1/19-9/30/20
.:>:Aa#ici
.........:...:.,:..:.:.::. .....
a
...: .......:.
::;{.}}iii}}}}}}};Ki}:fi'iifiY+:
.......+... : •: .}}}}:}}:•}' .v.+:.{; i}ice i`>yY:::::4:;i:i:: is
:::::•}:•.v. •::: mr:::: nv:.w:: nv.v. .. �Y�\ i:�i�:i;i:<!Y+Jiii ?:^:^iij}:�ii$;Y.':ij{;:j;: is
........::.:... . it1 1' ......::<:Y:>:<<«<YY:<:<<<::<Y<Y:Y:::<::»::<;::::>:::»:.»>>::::.........
.t : >Gos :::>:� tint . ett::::a.<:>::::::
B ............ ::..: .........
-
�:->:
.:::,.....::.:....}:.}:{{..,..,.::.,::.::.:.:'...}:.:::::iii};ii;;i:.;..;,}:.::.}:.}:.}:.}:.}:{.}:.i:::.}'�:}}:•}'.>}}}}}............................:.:..................+.....:.....................
.... .:.:...::.
.:............ ......:.....:........:1tescn .fton .:+:::{.:::.:.�:. }:,:+. ....... t .1: rs................
<.::.<::
...................:....:....:.:..:....
::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::
..................................................................:::::::::::::::::::::::::::::::::::::::::::::::...............................
Criurt f oitectratlscrx" ts;€:::::::::::::::::::::::::::::::::::::::::............. :
$2,QO..QD
$134.97
$1,865.03
..........................................................................................................................................................................
.........................................................................................................................................................................
......:...................................................................................................................................................................
Cttiatio'r1'ofPu6iicatidi5sii:€::;; ::::
:':...:.:}:.::.:...:.::::::::::::::::':::':::: '::::•::::':':::::::$507,00
.............................:.........................................................................................................................:..:.::......::...:
$0.00
$500.00
..........................................................................................................................................................................
PufilicafioH§.: .4dioni'ex s ly , ".e°1., !, 2 i €a : 1 000 0(k
i................................p.......................................9...............................$...:...................
$ 67.49
932
$ .52
::i.........................................................€€€€€ € €€€;€€;€ €:::: :::::......:............ € :: 500_b0
C....0101............G...thy....9...................................................$..................
33
$ .74
$466.26
.........................................................................................................................................................................
......................................................................
E>F a :UV tnesses::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::' :::::::;:::::::::::::. ' :: ;::
.p. rt.....x.............................................................................................................$50Q<Qa
..........................................................................................................................................................................
$33.74
$466.26
..........................................................................................................................................................................
..........................................................................................................................................................................
[rifer °retii i€iii€iiii`i`ii iii iiiiiiiiiiiiiiii i ?€iii 's€€:€€ :: ' . -G
P.:.........9.....:...:.:..:....................::...:::.:::..::.:.::::::::::.::::::.:::::::::....:::::" .;;;$2,fl00.00
$0.00
$2,000.00
..............................................................................................................................:..............................:.:...:.::.:.
.........................................
..........................................................................................................................................................................
Med.at�or5::ees:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::$2;180(1
$134.97
$1,865.03
Total Direct Other Costs $8,500.001
$404.91
$8,095.09
'estimated total cost for Title ME related activities
Texas Department of Family
and Protective Services
Budget for Title IV -E
County Legal Services Contract
County. Brazos County
Agency Account ID: 24728014
rdget Effective Date. 10/1119-9130120
K909 -Form 2030CLIVE
July 24,2018
NOTE: Form 9321 Thaining, Expense
...........................
Documentation Form must be submitted
to DFPS for review/approval by Federal Funds prior
to training.
.......... ......................
..................................
.......
$1,600.00
..................
i°s1
$1,600.00
$161.96
$1,438.04
....................................
............... ............
......... ...........
........................................................................
..
.........................
----
................................ ::::
............................ .......
$ 0. 0 0
...........................
$0.00
$0.00
$0.00
................................
........... .............................
..........................
... ...................... ......
.......................... .......
............................ .
... .........
... ..................
..................................
.................................
............................
$0.00:11,111*1
-1,,','—,--'
.................
$0.00
$0.00
$0.00
.......... .................................
............................
............................
............................
..
....
..............................
.... ; ...................
.............................
..................................
...
............................
...............................
....
.....................
$0.00::::::::::
$0.00
$0.00
$0.00
................................ ...........................
............................
.....
..........
..............................
......
.......
...............
.
....
........... I .....................
............
... ..............................
........
...............................................................
; asomos.s.—M.77 ,
$0.00
$0.00
$0.00
$0.00
................. :-:-: ..............
.............................
...... ..................... ... ......
.............................
...
.......... ....................
..... . .................
...............................
.................................
................................
...
......................
.... I.., ................. .....
--------------- - 0 .......
................................. :::
...................... ..............
..................................
................................
...........................
$0.00
$0.00
$0.00
.................................
..........
...............................
...........................
...........................
. ........................
.
..
............................
:::::: ...........................
...............................
..............................
....
.....
.
$ 0. 0 0
............................
$0.00
$0.00
$0.00
................. I .............. .
................................ .............................
.......... . .............................
.
....... . .]::::
................ .............
............
.............
.................................
$ 0. 0 0
............................
$0.00
$0.00
$0.00
Total Training
$1,600.00
$161.961
$1,438.041
*estimated amount allocable to Title ME
M
Texas Department of Family Budget for Title IV -E K909 -Form 2030CLIVE
and Protective Services July 24, 2018
County Legal Services Contract
-Budget Narrative
County: Brazos County
Contract Number: 24728014
Budget Effective Date: 10/1/19-9/30/20
Clearly describe each expense to be incurred and billed to this contract, including justification for expense. Refer to Title
ME Finance Handbook for detailed information regarding allowable expenses, documentation requirements, etc.
http://www. dfps. state.t K. us/h and books/Title_IVE_Cou my/default. asp
A. Administration
B.3. Non -Title IV -E Training (50%
C. Indirect Costs (if applicable)
Vol. Pg. iOC�
BRAZOS COUNTY, TEXAS
Schedule of Expenditures of Federal and State Awards
For the Year Ended September 30, 2018
Federal Grantor/Pass -Through Grantor/Program Title
U. S. Department oflustice
State Criminal Alien Assistance Program
nState
Criminal Alien Assistance Program
'
Total CFDA - 16.606
Receivable
Passed through City of Brvan
Edward Byrne Memorial Justice Assistance Grant
CFDA
Edward Byrne Memorial Justice Assistance Grant
Award
Total CFDA -16,738
Passed through Office of the Governor of Texas
Refunded (Payable)
Criminal Justice Division
Number
Crimes Against Women Prosecution Unit
October 1, 2017
Crimes Against Women Prosecution Unit
Expenditures
Crimes Against Women Prosecution Unit
/
Total CFDA - I6.588
GVictim
$
$
Assistance Coordinator
$ $ 46,708
TCFV Domestic Violence High Risk
2019-HO348-TX-AP
Total CFDA-16,575
N
Total U.S. Department of Justice
46,114
U. S. Department of Transportation
Passed through State Department of
Highways and Public Transportation
Metropolitan Planning Organization
92,822
Metropolitan Planning Organization SPR
2016 -DJ -BX -0271
Metropolitan Planning Organization
8,220
Total CFDA - 20.205
87
Total U.S. Department of Transportation
16.738
Department of Homeland Security
7,174
Passed through Texas Department of Public Safely
-
Division of Emergency Management
_
Division of Emergency Management
Total CFDA - 97.042
8,220
Passed through Office of the Governor
87
WEBEOC
16,588
Total Department of Homeland Security
BRAZOS COUNTY, TEXAS
Schedule of Expenditures of Federal and State Awards
For the Year Ended September 30, 2018
Accounts
Accounts
Federal
Program/
Receivable
Grant Funds Receivable
CFDA
Grant
Award
(Payable)
Refunded (Payable)
Number
Number
Amount'
October 1, 2017
Receipts
Expenditures
in 2018 September 30, 2018
I6.606
2018-HO411-TX-AP
46,708
$
$
$ 46,708
$ $ 46,708
16.606
2019-HO348-TX-AP
46,114
46,114
46,114
-
92,822
92,822
16.738
2016 -DJ -BX -0271
8,307
8,220
8,307
87
- -
16.738
2017 -DJ -BX -0577
7,174
-
_
8,220
8,307
87
_
16,588
2909702
135,000
7,799
7,799
-
_
16.588
2909703
145,000
6,746
145,000
138,254
_
16.588
2909704
145,000
-
I -
13,616
13,616
14,545
152,799
151,870
13,616
16.575
2862602
86,000
10,367
46,308
35,941
- -
16.575
11,904
11,904
11,904 "
10,367
58,212
47,845
33,132
219,318
292,624
106,438
20.205
50-17XF0o24
385,247
120,869
120,869
20.205
11156
60,000
18,7D2
18,702
-
_
20.205
50-18XF0024
338,726
-
253,755
338,726
84,9/1
139,571
393,326
338,726
84,971
139,571
393,326
338,726
84,971
97.042
171X-EMPG-1440
55,539
51,889
51,889
-
_
97.042
EMT -2018 -EP -00008
48,334
-
-
48,334.
48,334
51,889
51,889
48,334
48,334
97.067
2957603
19,091
19,091
19,091
-
$ 51,889
$ 70,980
$ 67,425
$ $ 48,334
BRAZOS COUNTY, TEXAS
Schedule of Expenditures of Federal and State Awards (Continued)
For the Year Ended September 30, 2018
Accounts
Accounts
Federal
Program/
Receivable
Grant Funds Receivable
CFDA
Grant Award
(Payable)
Refunded (Payable)
Federal Grantor/Pass -Through Grantor/Program Title
Number
Number Amount October 1, 2017
Receipts
Expenditures
in 2018 September 30, 2018
U. S. Department of Health and Human Services
Passed through the Texas Department of Family
and Protective Services
Title IV -E -Legal (CPS)
93.658
23940059 40,456 $
9,444
$ 9,444
$
$ $ -
9
Title IV -E -Legal (CPS)
93.658
23940059 38,711
-
18,441
23,441
5,000
Title IV -E -Foster Care Maintenance
93.658
23940058 14,394
854
864
10
-
Tide IV -E -Foster Care Maintenance
93.658
23940058 13,595
-
1,529
2,029
500
Passed through the Texas Juvenile Justice Department
Title IV -E -.Administration - Juvenile
93.658
TJJD-1-2017-021 -
209
209
-
-
Title IV -E- Administration -Juvenile
93.658
TJJD-E-2018-021
-
441
.822
- 381
Title IV -E -Maintenance -Juvenile
93.658
TJJD-E=2017-021 -
20,944
21,021
77
- -
Tide IV -E- Maintenance -Juvenile
93.658
TJJD-1-2018-02120,650
135,475
114,825
O
Total U.S Department of Health and Human Services P
31,451
72,599
161,854
- 120,706
U.S Department of Agriculture
Passed through the Texas Department
of Agriculture
O°
National School Lunch Program
10.555
07101/17-06/30/18 -
6,295
6,295
-
_
National School Lunch Program
10.555
07101/18-06/30/19 -
40,293
43,467
- 3,174
Food Services Division Commodities
10.555
07/01117-06/30/18 -
3,086
3,086
- -
Total CFDA - 10.555
6,295
49,674
46,553
3,174
School Breakfast Program
10.553
07101/17-06/30/18 -
4,092
4,092
-
_ _
School Breakfast Program
10.553
07/01/18-06/30/19 -
26,116
28,178
2,062
Total CFDA-10,553
4,092
30,208
28,178
2,062
Total U.S Department of Agriculture
10,387
79,882
74,731
5,236
Total Federal Assistance
$
266,430
$ 836,105
$ 935,360
$ - $ 365,685
BRAZOS COUNTY, TEXAS
Schedule of Expenditures of Federal and State Awards (Continued)
For the Year Ended September 30, 2018
Accounts
Accounts
Federal
Program/
Receivable
Grant Funds
Receivable
CFDA
Grant
Award
(Payable)
Refunded
(Payable)
State Grant or Program Title
Number
Number
Amount
October 1, 2017
Receipts
Expenditures
in 2018
September 30, 2018
Texas Office of the Governor
Criminal Justice Division
Brazos County Drug Court
N/A
1803312
159,089
$ 42,974
$ 42,974
$ -
$
$ _
Brazos County Drug Court
N/A
1803313
147,233
6,238
110,414
134,438
-
30,262
Brazos County Drug Court
N/A
1803314
147,233
-
-
6,313
-
6,313
Rifle -Resistant Body Armor
N/A
3481901
119,080
117,000
117,OOD
49,212
270,388
257,751
36,575
Texas Juvenile Justice Department
State Aid
N/A
TJJD-A-2018-021
1,262,464
56,709
1,262,464
1,133,931
71,824
_
09/01/17-08/31/18
State Aid
N/A
TJJD-A-2019-021
1,262,464
-
-
59,120
-
59,120
09/01/17-08/31/18-
JJAEP - Computer Software
NIA
TJJD-W-2017-021
4,268
-
4,268
4,267
w
09/01/16-08/31/18
a
JJAEP - Computer Software
TJJD-W-2018,021
4,521
-
_
09101118-08/3l/I9
JJAEP
N/A
TJJD-P-2018-021
15,527
-
15,817
15,817
08/01/17-5/31/18
Regional Diversion Alternatives Program
N/A
TJJD-R-2017-021
-
4,529
4,529
_
09/01/16-08/31/17
Regional Diversion Alternatives Program
N/A
TJJD-R-2018-021
1,799
32,522
37,616
-
6,893
09/0U17-08/31/18
Regional Diversion Alternatives Program
NIA
TJJD-R-2018-021
-
-
5,910
-
5,910
09/01/17-08131/18
Regionalization
N/A
TJJD Regionalization
23,247
-
23,247
8,562
-
(14,685)
09/01/17-08/31/19
63,037
1,342,847
1,265,223
71,824
57,237
Office of the Attorney General
SAVNS Program
N/A
1876614
28,547
28,547
28,547
_
-
28,547
28,547
Total State Assistance
112,249
1,641,782
1,551,521
71,824
_ 93,812
Total Federal and State Assistance
$ 378,679
$ 2,477,887
$ 2,486,881
$ 71,824
$ 459,497
Texas Department of Family Budget for Title ME K909 -Form 2030CVVIVE
and Protective Services July 29, 2019
County Child Welfare Services Contract
Summary
County: Brazos County
Agency Account ID: 24727993
Budget Effective Date: 1011119-9130120
Estimated Total Total
Total Anticipated
Cost Category Expenses Federal Anticipated
- Allocable to
Reimbursement
Title IV -'E :
County
Match
A. Administration
A.1. Direct Personnel Salaries $0.00 $0.00
$0.00
A.2. Direct Personnel Hinge Benefits $0.00 $0.00
$0.00
A.3. Direct Personnel Travel $0.00 $0.00
$0.00
A.4. Direct Materials and Supplies $0.00 $0.00
$0.00
A.S. Direct Equipment $0.00 $0.00
$0.00
A.6. Direct Other Costs $200.00 $13.50
$186.50
Total Administration $200.00 $13.50
$186.50
B. Training
B.I. Title IV -E Training 75% $0.00 $0.00
$0.00
B.2. Title IV -E Fostering Connections Training 75% $0.00 $0.00
$0.00
8.3. Non -Title IV -E Training 50% $0.00 $0.00
$0.00
Total Training $0.00 $0.00
$0.00
C. Supplemental Foster Care Maintenance SFCM
Total SFCM $23,100.00 $13,441.89
$9,658.11
D. Indirect Costs if a Iicable �
Indirect Cost Base $0.00 $0.00
$0.00
Grand Total 1 $23,300.00 $13,455.39
$9,844.61
"Estimated Federal Reimbursement for expenses based on Eligible Population Rate (EPR) during 2nd
quarter of the preceding fiscal year:
13.4971/6
Actual reimbursement will be based on EPR in effect for the county during the month in which expenses were
incurred.
" Estimated Federal Reimbursement for Supplemental Foster Care Maintenance expenses based an
Federal Medicaid Assistance Percentage (FMAP) rate, in effect during preceding fiscal year:
58.190%
Actual reimbursement will be based on FMAP rate in effect at the time reimbursement is made to contractor.
1:5.900%
In ' Cost Rate, if applic a copy of the approved Certificate of Indirect Costs):
ontractor Certification
p
oma• / 7
Signature Dat
Duane Peters,:. County Judge
Printed Name B Title
Note; atewe refer to Title TV -F Finance Handbook for detailed information repardina allowable expenses documentation reeuirements etc.
btln•/Jwww.dfos.state.tx.us/handbookstitlaJVE Counjy/default.iso
Vola o�9 pg. �-(
Texas Department of Family Budget for Title ME K909 -Form 2030CWIVE
and Protective Services County Child Welfare Services Contract July 24, 2018
Counfy: Brazos Count
Agency Accounf /D: 24727993
Budget Effective Date: 1011119-9130120
* estimated total cost for Title ME related activities
Boa. aq8 Pg. jos
Texas Department of Family
and Protective Services
Budget for Title IV -E
County Child Welfare Services Contract
County:
Brazos County
Agency Account ID.
24727993
rd-aet Effective Date:
10/1119-9130/20
K909 -Form 2030CWIVE
July 24,2018
NOTE: Form 9321 Training Expense Documentation Form must be submitted to DFPS for review/approval by Federal Funds prior
to training.
......................... ............... *"* ......
-."-A' :0 �.'f n
.......
...........
..................
...... * ............ ...........
. .. . 0.
$1,750.00
..........................
$0.00
$0.00
$0.00
.
...............................
................................
...........
..............................
...... ......................
................................
................... (Y
K
.............................
$40.00..........................
$0.00
$0.00
$0.00
................................. ....................... .....
.......... ......... ............
. .......................... ...
.......................... ......
..........................
.............................
......................... ............
$0. 00
.........................
$0.00
$0.00
$0.00
..........................
..........................
.
........................
..................
.......
.............................. .......
$0.00
.........................
$0.00
$0.00
$0.00
............................... ......................................
......................... ............. .......
................................
................................
................................
.....................................
$0.00
.........................
..........................
$0.00
$0.00
$0.00
-
............................... ::::::::: ..............................
.................................. .....
..............................................................
. .....
..........................
........................... ::::::
.
...............
. ..........................
....... ;;;; .... 7.
.....................
$0. 00
$0.00
$0.00
$0.00
............ .......................... ..............................
..
..............................
................
.........................
.................................
...............................
...............................
$0. 00
..........................
$0.00
$0.00
$0.00
..
...........
$0.00:
......................
$0.00
$0.00
$0.00
Total Training
$0.00
$0.00
$0.00
* estimated amount allocable to Title ME
Note: Please refer to Title IV -E Finance Handbook for detailed information rep-arding allowable expenses, documentation requirements, etc. http://www.dfbs.stale.tx.usibandbooks/Title IVE Qounty/defaultipR
Texas Department of Family Budget for Title IV -E K909 -Farm 203GCWIVE
and Protective Services July 24, 201 S
County Child Welfare Services Contract
Agency Account /D:
fdaet Effective Date:
3razos county
24727993
1011119-9130120
Allowances
$0.00
$0.00
Clothing
s$2Q`0(1Q
$11,638.00
$8,362.00
Daycare
! 1aQM 10:
$581.90
$418.10
Gifts
$OO:QQ;
$290.95
$209.05
Graduation Expenses
$25Q;Q:
$145.48
$104.53
Personal Items
€€€€$1`000;00$581.90
$418.10
SchoolSupples
T.
$58.19
$41.81
Reasonable Child Specific Travel
€€€€ $25 Q'Q
$145.48
$104.53
Total Direct Other Costs
$23,100.00
$13,441.89
$9,658.11
" estimated total cost for Title ME related activities
Texas Department of Family Budget for Title IV -E K909 -Form 2030CVVIVE
and Protective Services July 24, 2018
County Child Welfare Services Contract
Budget Narrative
County. Brazos County
Agency Account ID: 24727993
Budget Effective Date: 1011/19-9/30/20
Clearly describe each expense to be incurred and billed to this contract. Refer to Title ME Finance Handbook for
detailed information regarding allowable expenses, documentation requirements, etc.
http://www.dfps.state.tx.us/handbooksrTitle_IVE County/default.asp
A. Administration
A.1. Direct Personnel Salaries
A.2. Direct Personnel Fringe Benefits
A.3. Direct Personnel Travel
A.4. Direct Materials and Supplies
A.S. Direct Equipment
A.6. Direct Other Costs
Birth i.Certificate6for 1V-E.;eligible children', .
B. Training
B.I. Title IV -E Training (75%)
Conferences for: DFPS staff.fo attend
B.2. Title IV -E Fostering Connections Training (75%)
B.3. Non -Title IV -E Training (50%)
C. Supplemental Foster Care Maintenance (SFCM)
Allowable experises directly related to the WE eligible'childien to iricli de clothing, personal items, school
...
items; .day.care;:or travel for children.
D. Indirect Costs (if applicable)
MEMORANDUM OF UNDERSTANDING
FOR DRIVER RECORDS UNDER TEX. TRANSP. CODE CHAPTERS 521 AND 730
This Memorandum of Understanding (MOU) is entered into bet&een the Department of Public Safety of the
State of Texas (DPS) and (Governmental Entity)
collectively referred to as the Parties under the authority of ex. Transp. Code Chapters 521 and 730. DPS will
deliver Driver Records in an electronic format to Governmental Entity, subject to the following terms and
conditions.
BACKGROUND
A. Texas Law
Texas law authorizes DPS to: (1) provide Driver Records individually and in bulk for specified
permissible purposes; and (2) establish an Interactive System to provide the release of Driver Records.
Texas law requires each prospective Governmental Entity to execute a written agreement containing
safeguards DPS considers necessary or reasonable to ensure that Driver Records obtained are used
only for permissible purposes and that the rights of individuals and DPS are protected before the
Governmental Entity receives any Driver Records.
B. State and federal law
State and federal law, including the federal Driver's Privacy Protection Act of 1994 (18 U.S.G. § 2721 et
seq.) and the Texas Motor Vehicle Records Disclosure Act (Tex. Transp. Code § 730) extend privacy
protections to Personal Information maintained in the files of state motor vehicle agencies such as --
DPS.
C. Interactive System for Driver Records
The Interactive System for Driver Records, by which DPS supplies Driver Records in an electronic
format including real-time and batch web -based applications, is operated and controlled by a State of
Texas vendor. The State of Texas vendor is the duly authorized service agent.of DPS responsible for
processing electronically submitted Driver Records requests and delivering Driver Records in a secure,
electronic format utilizing the Interactive System. The State of Texas vendor is obligated to specific
performance level requirements. As such, the State of Texas vendor has the authority to suspend any
Governmental Entity account or access to the Interactive System when such access compromises the
operation of the Interactive System. Suspension of such account or access will continue until the
compromising condition is resolved to the satisfaction' of DPS.
II. DEFINITIONS
A Driver Records means a record that pertains to a motor vehicle operator or driver license or permit, or
identification document issued by DPS for all license holders in Texas as described in Tex. Transp. Code §
521.050.
B, Personal Information means information that identifies an individual, including but not limited to an
individual's date of birth, driver license number or identification card number, name, and address.
III. CERTIFICATION OF PERMISSIBLE USE(S)
Governmental Entity MOU Page 1 of 8 OGC approved 7/14/18
d -
vol. O Pg. 0 q
By signing this MOU, the Governmental Entity, certifies compliance with all provisions of the federal Driver's
Privacy Protection Act of 1994, the Texas Motor Vehicle Records Disclosure Act, and with all other state and
federal laws applicable to this MOU. The Governmental Entity certifies that its use of Driver Records obtained
under this MOU is for the following permissible purpose(s) only and for no others.
Check all that apply:
❑ For use in connection with any matter of:
(a) motor vehicle or motor vehicle operator safety;
(b) motor vehicle theft;
(c) motor vehicle emissions;
(d) motor vehicle product alterations, recalls, or advisories;
(e) performance monitoring of motor vehicles or motor vehicle dealers by a motor vehicle
manufacturer;
(f) removal of non -owner records from the original owner records of a motor vehicle manufacturer to
carry out the purposes of: the Automobile Information Disclosure Act, 15 U.S.C. Section 1231 et seq.;
49 U.S.C. §§ 301, 305, 323, 325, 327, 329, and 331; the Anti Car Theft Act of 1992,18 U.S.C. §§ 553,
981, 982, 2119, 2312, 2313, and 2322; 19 U.S.C. §§ 1646b and 1646c; and 42 U.S.C. § 3750a et seg., all
as amended; the Clean Air Act, 42 U.S.C. § 7401 et seq., as amended; and any other statute or
regulation enacted or adopted under or in relation to a law included in this subsection;
(g) child support enforcement under Tex. Family Code § 231; or
(h) enforcement by the Texas Workforce Commission under Title 4, Labor Code.
For use by a government agency, including any court or law enforcement agency, in carrying out its
functions or a private person or entity acting on behalf of a government agency in carrying out the
functions of the agency.
For use in connection with a matter of:
(a) motor vehicle or motor vehicle operator safety;
(b) motor vehicle theft;
(c) motor vehicle product alterations, recalls, or advisories;
(d) performance monitoring of motor vehicles, motor vehicle parts, or motor vehicle dealers;
(e) motor vehicle market research activities, including survey research; or
(f) removal of non -owner records from the original owner records of motor vehicle manufacturers.
❑ For use in the normal course of business by a legitimate business or an authorized agent of the
business, but only to verify the accuracy of Personal Information submitted by the individual to the
business or the authorized agent of the business; and, if the information is not correct, to obtain the
correct information for the sole purpose of preventing fraud by pursuing a legal remedy against or
recovering on a debt or security interest against the individual.
❑ For use in conjunction with a civil, criminal, administrative, or arbitral proceeding in any court or
government agency or before any self-regulatory body, including service of process, investigation in
anticipation of litigation, execution or enforcement of a judgment or order, or under an order of any
court.
Governmental Entity MOU Page 2 of 8 OGC approved 7/14/18
Vol. aqg pg. ���
❑ For use in research or in producing statistical reports, but only if the Personal Information is not
published, re -disclosed, or used to contact any individual.
❑ For use by an insurer or insurance support organization, or by a self-insured entity, or an authorized
agency of the entity in connection with claims investigation activities, antifraud activities, rating, or
underwriting.
❑ For use in providing notice to an owner of a towed or impounded vehicle.
❑ For use by a licensed private investigator agency or licensed security service for a purpose permitted as
stated in this MOU.
dFor -use by an employer or an authorized agent or insurer of the employer to obtain or verify
information relating to a holder of a commercial driver's license that is required under 49 U.S.C. § 313.
❑ For use in connection with the operation of a private toll transportation facility.
❑ For use by a consumer reporting agency, as defined by the Fair Credit Reporting Act (15 U.S.C. § 1681
et seq.), for a purpose permitted under that Act.
❑ For use in the prevention, detection, or protection against personal identity theft or other acts of
fraud. Prior to release of Personal Information, DPS may require additional information.
❑ For any other purpose specifically authorized by law that relates to the operation of a motor vehicle or
to public safety. Provide the statutory authority:
Governmental Entity must restrict access to, use of, and disclosure of Driver Records, including Personal
Information, to designated personnel solely for the purposes as identified in this MOU. Access to and use of
Driver Records by the Government Entity's personnel that are not authorized is strictly prohibited. Any access,
use, or disclosure not required for the purposes of this MOU or for any unofficial purpose is strictly prohibited.
Violation of the federal Driver's Privacy Protection Act or the Texas Motor Vehicle Records Disclosure Act may
result in civil and criminal penalties.
IV. RESPONSIBILITIES OF GOVERNMENTAL ENTITY
A. Resell or Re -disclosure
Governmental Entity will not resell or re -disclose Personal Information obtained under this MOU to
third parties in the identical or a substantially identical format. Governmental Entity may.resell or re
disclose Personal Information only for a use authorized by Tex. Transp. Code, § 730.007, and in
compliance with the sections of this MOU entitled "Record Creation and Retention" and "Provide
Copies of Records and Notification of Release." Personal Information under the Driver's Privacy
.Protection Act and the Texas Motor Vehicle Records Disclosure Act is excepted from -disclosure under
the Texas Public Information Act.
B. Record Creation and Retention
If Governmental Entity legally resells or re -discloses Personal Information obtained from Driver
Records under this MOU, Governmental Entity must create a record identifying each person or entity
that obtained Personal Information from Governmental Entity and the legally permissible purpose for
which Driver Records were obtained. Governmental Entity must ensure that any third party to whom it
releases any Driver Records will comply with all federal and state laws on the release of the
information and all terms, conditions, and obligations of this MOU. Governmental Entity must retain
such records for a period of not less than seven years following transfer of Driver Records to the third
party of the following: the name of any person or entity to whom the release was made; the date the
Governmental Entity MOU Page 3 of 8 OGC approved 7/14/18
Vol. 0(,q pg., �.
release was made; the permitted use for which Driver Records were released; the written agreement
with the third party; and contact information for the person or entity Driver Records were released to.
C. Unauthorized Disclosure
Governmental Entity will immediately, but no later than two calendar days, notify DPS of any
inadvertent or unauthorized release, disclosure, breach, or compromise of Driver Records obtained
under this MOU as soon as Governmental Entity knows or should have known of such unauthorized or
inadvertent release, disclosure, breach, or compromise of security. This obligation applies whether the
action or omission was by Governmental Entity, its employees or agents, or by any person or entity
that acquired Driver Records from Governmental Entity, either directly or indirectly. Governmental
Entity must notify DPS of any breach of system security as required by Tex. Bus. & Comm. Code §
521.053(c), and will cooperate fully with DPS in any investigation required by this statute.
D. Consumer Protection
Driver Records furnished under this MOU will not be used by Governmental Entity to engage in any
method, act, or practice that is unfair or deceptive, nor will Driver Records be used for marketing,
solicitations, or surveys not authorized by law.
E. Direct Access to Driver Records
No member of the public or any person outside the direct employ or control of Governmental Entity
will be permitted direct access to Driver Records through Governmental Entity under this MOU for any
reason other than Governmental Entity's intended and legitimate use of Driver Records.
F. Provide Copies of Records and Notification of Release
If Governmental Entity re -discloses any Driver Records obtained under this MOU to a third party,
Governmental. Entity,must.prov_ide access to or. copies, of those,records_required. inthe section of this
MOU entitled "Record Creation and Retention" to DPS immediately upon DPS's request. DPS retains
the right to require the records in any applicable format, including electronic or paper. Governmental
Entity will bear the expense of providing this information to DPS, including any postage or shipping
charges.
G. Assignability
Governmental Entity will not assign, license, or transfer any of its rights, duties, and obligations under
this MOU without -the prior written consent of DPS: An attempted assignment in -violation -of this -
section is null and void. Any approved assignment will not relieve the assignor of any liability or
obligation under this MOU:
V. TERM of MOU
The effective date of this MOU will begin on the execution date and will continue in effect until four years
from the execution date.
VI. CONSIDERATION
Under Tex. Transp. Code § 521.049, DPS will not charge a fee for Driver Records disclosed to a law
enforcement or other governmental agency for an official purpose, unless the government agency requests
Driver Records sold in bulk for research purposes. If Governmental Entity wishes to obtain Driver Records for
research, it must first enter into a separate contract with DPS to purchase Driver Records for a fee.
VII. TERMS AND CONDITIONS
Governmental Entity MOU Page 4 of 8
OGC approved 7/14/18
A. Termination
1. For Convenience: either Party may terminate this MOU for convenience at any time for any reason
by giving the other Party 30 calendar days' written notice. If a Party elects to terminate this MOU
for convenience, all unfilled obligations will remain in full force. In no event will termination for
convenience by DPS give rise to any liability whatsoever on the part of DPS.
2. For Cause: DPS may immediately terminate this MOU for cause for any violation of the terms of
this MOU or for any violation of any state or federal law or regulation relating to the subject matter
of this MOU. DPS will provide Governmental Entity with written notice to terminate this MOU,
which termination will become effective immediately upon Governmental Entity's receipt of the
notice. If this MOU is terminated for cause, DPS may refuse to provide Driver Records to
Governmental Entity in any format.
3. Mutual Termination: this MOU may further be terminated by mutual agreement and consent, in
writing, by both Parties.
B. Amendments
DPS may amend the terms and conditions of this MOU from time to time in order to accommodate
changes in the records or information furnished under this MOU and for other reasons deemed
appropriate by DPS. No modification or amendment to this MOU will become valid unless in writing
and signed by both Parties. All correspondence regarding modifications or amendments to this MOU
will be forwarded to DPS for prior review and written approval. Only an authorized representative or
an authorized designee will be authorized to sign changes or amendments.
C. Notice
Any notice required or permitted under this MOU must be directed to the Parties at the addresses
shown below. The following contact person is designated by Governmental Entity to receive all notices
regarding this MOU.
DPS
License and Record --
Service / Online
Services
P.O. Box 4087
Austin, TX 78773-
0360
PH: 512-424-5967
FAX: 512-424-7456
e.commerce@dps.texas.gov
Contact Name and
Title
Address_
aDl7 ISS N
PH:CJ-J+5(# vg2kR0
FAX:
E-mail
vslie Urlxs-fife.
p
ZL
IOrp �SDv
Alternate Point of
AddressPH:
= S.
E-mail
.0
Contact Name and
Title
lsn_�Urj"3n"
Svj�t we
FAX:
4AJ0_:Z-&r—@
�M61�ff
7_)(TWL-
K
Notices to the Parties at the addresses shown above will be deemed received: (i) when delivered in
hand and a receipt granted; (ii) three calendar days after it is deposited in the United States mail by
certified mail, return receipt requested; or (iii) when received if sent by confirmed facsimile or
confirmed email. Either of the Parties may change its address or designated individual(s) to receive
notices by giving the other Party written notice as provided above, specifying the new address and/or
Governmental Entity MOU Page 5 of 8 OGC approved 7/14/18
va. � D Pg. 113
individual and the date upon which it will become effective.
D. Compliance with Law
The Parties will comply with all local, state, and federal laws and regulations applicable to the subject
matter of this MOU, including but not limited to, the federal Driver's Privacy Protection Act of 1994
and the Texas Motor Vehicle Records Disclosure Act.
E. Survival
Any provisions of this MOU that impose continuing obligations on the Parties, including the following,
will survive the expiration or termination of this MOU for any reason: confidentiality and security
obligations; notice regarding any unauthorized disclosure or breach; resell or re -disclosure obligations;
audit obligations; and any other provision that imposes a continuing obligation on Governmental
Entity.
F. Change of Status
This MOU will automatically terminate if Governmental Entity ceases to exist, substantially changes the
nature of its governing business, or if it ceases to qualify for Driver Records under the permissible
use(s) certified in the section of this MOU entitled -"Certification of Permissible Uses(s)." Governmental
Entity must immediately notify DPS in writing of any such change in status.
G. No Liability for Employees and Officers
Each Part to this MOU will have no liability whatsoever for the actions or omissions of an individual
employed or contracted by the other Party, regardless of where the individual's action or omissions
occurred. Each Party is solely responsible for the actions or omissions of its employees and agents;
however, such responsibility is-onlytothe extentrequired by Texas law Where injury or property
damage results from the joint or concurring acts or omissions of the Parties; liability, if any, will be
shared by each Party in accordance with the applicable laws of the State of Texas, and subject to all
defense, including governmental immunity. These provisions are solely for the benefit of the Parties to
this MOU and not for the benefit of any person or entity not a Party to this MIOU; nor will any
provision of this MOU be deemed a waiver of any defenses available by law.
H. Incorporation of Other Documents
This MOU, including "Attachment A, Governmental Entity Information Form,". constitutes the entire
agreement between.the Parties with regard to the matters made the subject of this MOU. There are no
verbal representations, inducements, agreements, understandings, representations, warranties, or
restrictions between the Parties other than those specifically set forth within this MOU.
I. Acknowledgements and Disclaimer
Governmental Entity acknowledges that DPS is furnishing Driver Records on an "as is" basis and DPS
makes no representation or warranty as to the accuracy of any Driver Records furnished. DPS expressly
disclaims responsibility for any failure to deliver Driver Records in a timely manner, or at all, in the
event of staff shortages, failures of appropriations, breakdown of equipment, compliance with new or
amended laws, acts of authority exercised by a public official, acts of God, or other circumstances
which may delay or preclude furnishing Driver Records in a timely fashion. If Driver Records are not
furnished, DPS has no further responsibility or liability to_Governmental Entity with respect to
undelivered Driver Records and has no liability or responsibility whatsoever for delayed Driver Records.
Governmental Entity MOU Page 6 of 8 OGC approved 7/14/18
va. 0_�1� P9. 11�
VIII. TYPE OF DRIVER RECORDS TO BE RELEASED:
IX. SIGNATURE AUTHORITY AND EXECUTION
The undersigned signatories -have full authority to enter into this Contract on behalf of the respective Parties.
DEPARTMENT OF PUBLIC SAFETY: G ENT TITY:
Authorized Signatory Authorized Signatory
Linda Boline, SR. Manager twine, T nius JUAje
Name and Title Name and Title
Date
Governmental Entity MOU
Date
Page 7of8
��E-
Vol. Pfl• —'
OGC approved 7/14/18
ATTACHMENT A
GOVERNMENTAL ENTITY INFORMATION FORM
Nature of the Governmental Entity's Activities:
List all Social Media accounts used or possessed by Governmental Entity:
+ \�awfie, -[n i
A-OULWU CuLM Sknexffs CX+ief I g4a It
Nei - Inc Vt l 'r, bvs-t me-� ,kwh bill r
Q- !- r D i
The agency is, advised to download the User Guide Manual; the manual provides step by step instructions on how to request driver
records.
Attached you will find the Agreement for Release.of Driver Records to Governmental Entities contract
Please Note: The person that signs the contract must be the Judge, Fire/Police Department Chief, Director, Manager or, Administrator
and must initial the permissible use(s) in the contract, that apply to the agency's current business practice: The Department "may. only
speak to the points) of ,contact listed or the person that signs the contract. All correspondence,, including electronic and/or direct mail
will be, sent to the address listed on -page one (1) of the agreement.
Additionally, you must,define on Attachment A, under`. intended use', how each of the permissible use(s) that,
,were, initialed relate to your current business,practice. If your agency- is going to release,this information, you
must state'the'.safeguards that are in place in -order to meet the requirements of the contract. If you will not be-'
releasin the •information; please state "Information will not be released".
The records available.fo your agency through the site are'listed below:
Certified Records:
Abstracts - a certified "abstract of complete driving record (may be requested on commercial driver's only, contains: medical certificate .
-information). `
If your agency orders certified reeords'(Type 2A, 3A and/or Abstract),'the"records will be mailed out froth the Department
within 10 days from the date of your order to the address that is input -into the system.,by'your,agency at the time of the.:
transaction: If a 3A or an Abstract request is made on a Non -CDL license -holder, your agency"will not receive the record.
Return the completed contract to-
exomrricrc6@dLs.texas.gov
Ifyou,have any"questions or need furtherassistance, please contact the'Onlifie, Services Department at"(512)'424=5967.
- 2"hanks,
l ornda Stutes
On -tine "Services
Driver License Division
.9exas'Department of Pitbttc Safety
(512)424-59.67
forindd.stutes@des. texas.gov
Vol. "l pg, l_1 r7
X30 •'W 'r C�xrs�
SOS Required Certifications
1, ?r-(47 /_(bf&06K , am the Single Point of Contact (SPDC) to represent
the County's Election Security Assessment (ESA) effort. As SPDC, I will have decision-making authority
for most matters that may arise. My county acknowledges the following (please mark with an "X" as
applicable):
Mark only one —
This agreement/project does not require approval from the Commissioners Court (I am
authorized to approve on behalf of the county).
This agreement/project req ire approval from the Commissioners Court, which met and
voted its approval on 27
Mark only one —
The county accepts the SPP as prescribed by SOS and DIR (no changes were made).
The county accepts the SPP with changes as agreed to by SOS and DIR.
Additional Disclaimers
As a reminder, your county has executed an interlocal agreement ("ILC") #o participate in the Texas --
Department of Information Resources ("DIR") Managed Security Services ("MSS") program. You are
receiving the attached Solution Project Proposal ("SPP") because your county has indicated it would
like to participate in the Election Security Assessment services offered through MSS. The services being
provided will be funded with the 2018 HAVA Election Security Grant Funds authorized under Title I
Section 101 of the Help America Vote Act ("HAVA") of 2002, which will be paid by the Texas Secretary
of State's Office ("SOS") to DIR on the county's behalf. The attached SPP is a standard1orm used for all
Texas Counties participating In this important project. Any modifications to this document will be
considered on a very limited basis and will require approval from both SOS and AT&T. Said changes
must be.made prior to submitting the SPP for County Commissioner's Court approval, if the Court's
approval is required per county policy (if required, you will need to include the date the SPP was
approved by the Commissioner's Court as part of your approval response as indicated in the attestation
above).
The areas that will be reviewed include the voter registration (VR) system, VR application storage, staff
security knowledge, election devices, ballot creation process and tools, election results publication and
tools, non -connected network and systems, general computer/endpoints, security devices, internet
connected election network, network access, vulnerability detection, management tools, maintenance
and remote support, threat intelligence, social engineering, external web -site vulnerability testing,
third -party risk assessments, and cyber security capability. The County official responsible for managing
Election Administration and his or her staff, as well as the official responsible managing Voter
Registration and his or her staff (may be the same as Election Administration) will need to
accept/approve this SPP and ensure all appropriate County, Elections and IT staff are available during
the assessment. Final scheduling will not begin until the appropriate acceptance (approval) has been
submitted.
I am authorized by the county to approve this work and have the agreement of the IT Staff (if
applicable), Voter Registrar, County Clerk, and/or Elections Admin !strata r'that all areas of voter
registration and election management outlined in the Solution Project Proposal will participate in
this assessment. `
PR
?/9
Duane Peters Date
County Judge
E. a g Pg.
DocuSign Envelope ID: 49AB42D5-2F2D-4896-B833-05E3E18EAE8D
DIR Contract No. DIR-SS-ILC0113
INTERLOCAL CONTRACT
BETWEEN
THE DEPARTMENT OF INFORMATION RESOURCES
AND
BRAZOS COUNTY
RELATING TO THE USE OF THE DIR SHARED SERVICES MASTER SERVICE
AGREEMENTS
This Interlocal Contract ("ILC" or "Contract") is entered into by the governmental entities
shown above as contracting parties (referred to individuallyas a "Party" and collectively
as the "Parties") pursuant to the provisions of the Interlocal Cooperation Act, Chapter 791,
Texas Government Code. This ILC is created to give effect to the intent and purpose of
Subchapter L, Chapter 2054, Texas Government Code, concerning statewide technology _
centers, specifically sections 2054.376(a)(3), 2054.3771, and 2054.3859.
The entity receiving services under the DIR Shared Services Contracts through this ILC
is hereinafter referred to as the "Receiving Entity" or the "DIR Customer."
This ILC authorizes DIR Customer to participate in the Department of Information
Resources ("DIR" or "Performing Agency") Shared Services Program. The DIR Shared
Services Program includes contracts that have been competitively procured by DIR. All
specific services and products are purchased through the DIR Shared Services Program
contracts and subject to the processes and terms therein.,
DIR's Shared Services Program provides for a Multisourcing Service Integrator (MSI)
service provider ("MSI SCP") and various Service Component Providers ("SCP"). The
Shared Services Master Service Agreements, as amended, are defined on the Shared
Services web page on the DIR website ("DIR Shared Services Contracts") and are
incorporated herein. Unless otherwise referenced, the references to Exhibits and
Attachments herein are references to Exhibits and Attachments of the DIR Shared
Services Contracts.
DIR Customer acknowledges and agrees that this ILC is with DIR and, therefore, DIR
Customer does not have privity of contract with the SCPs.
Capitalized terms not defined herein shall have the meaning set forth in the relevant DIR
Shared Services Contract.
SECTION 1
CONTRACTING PARTIES
DIR CUSTOMER: Brazos County
PERFORMING AGENCY: Department of Information Resources
Vol. aA% Pg.�ft
DocuSign Envelope ID: 49AB42D5-2F2D-4896-B833-05E3E18EAEBD
DIR Contract No. DIR-88-ILCol13
SECTION II
STATEMENT OF SERVICES TO BE PERFORMED
2.1 Effect of ILC and General Process
The DIR Shared Services Program offers a variety of services and related support and
products. The list of such services is provided through the DIR Shared Services Catalog
and the DIR Shared Services portal. Further, SCPs may work with third -party vendors to
provide additional services or products within the requirements of the relevant DIR Shared
Services Contract.
This ILC describes the rights and responsibilities of the Parties relating to implementation,
operation, maintenance, use, payment, and other associated Issues by and between DIR
Customer and DIR related to the Services to be provided through the DIR Shared
Services Contracts, DIR Customer shall receive the Services described in the DIR
Shared Services Contracts, subject to the terms of the relevant DIR Shared Services
Contracts and this ILC. DIR Customer is only subject to those specific terms to the extent
DIR Customer requests services or products through those specific DIR Shared Services
Contracts.
The details of specific processes and procedures are contained in the relevant Service
Management Manual ("SMM"), developed by the MSI and/or SCPs, approved by DIR,
and incorporated herein. The DIR Shared Services. Contracts require,the_MSI.and.SCPs_...... .. _ .
to develop appropriately documented policies, processes, and procedures and to provide
training to DIR Customer personnel where required to ensure effective service interfaces,
before approval and adoption of the SMM.
The terms of the relevant DIR Shared Services Contracts will apply to this ILC and.will
remain in full force and effect except as may be expressly modified by any amendment
to the specific DIR Shared Services Contract. Such amendments will automatically apply .
to this ILC with no further action by the Parties. DIR shall keep DIR Customer generally
informed of such amendments and provide the opportunity to provide input to DIR through
the Shared Services portal as well as the DIR Shared Services Program Governance
structure described below.
2.2 DIR Shared Services Program Process
To obtain Services, DIR Customer shall either order services directly through the MSI
Marketplace portal where certain services and pricing are established or request certain
services and products through the Request for Services process. This process is detailed
in the relevant SMM for each SCP. SCP(s) will respond with a proposal, including the
proposed solution or service, estimated cost or other financial obligations, if any, and any
other relevant program -specific terms and conditions related to the services provided for
in response to the Request for Service. DIR Customer may accept or decline those terms
and services at that time. The final DIR Customer approved technical solution, financial
solution, and related terms are contractually binding terms that incorporate the terms of
vos.4� Pg. dao
Docuilgn Envelope ID:49AB42D5-2F2D-4896-B833-05E3E1BEAEBD
DIR Contract No. DIR-SS-ILC0113
this ILC and the relevant Shared Services Contract(s). Later termination of a Service or
solution after an original approval or any pre -payment, may result in additional cost to the
DIR Customer and may not allow for any refund of payments already made.
2.3 Change Orders and Change Control
In accordance with the relevant SMM and Shared Services Contract requirements, DIR
Customer will coordinate with the MSI and/or SCP for all change requests. Change
Control processes and authority may vary between DIR Shared Services Contracts as it
relates to the rights of Customers to request changes. Further, Change Control does not
allow DIR Customers to alter terms and conditions of the DIR Shared Services Contracts.
SECTION III
DIR CUSTOMER PARTICIPATION
3.1 General Shared Services Governance
Governance of the DIR Shared Services Program is based on an owner -operator
approach in which DIR Customers, in the role of operator, actively work with all SCPs to
resolve local operational issues and participate in committees to address enterprise
matters. Enterprise -level decisions, DIR Customer issues, and resolution of escalated
DIR Customer -specific issues are carried out by standing governance committees,
organized by subject area and comprised of representatives from DIR Customers, DIR
management, SCP management, MSI management, and subject -matter experts. DIR
Customers are structured into partner groups that select representatives to participate in
these committees. DIR Customer shall participate within this Governance structure as
described above and within,the relevant SMM(s) ("Shared Services Governance").
3.2 DIR Customer and SCP Interaction and Issue Escalation
In accordance with the relevant SMM(s), DIR Customer shall interface with SCPs on the
performance of "day-to-day" operations, including work practices requiring SCP and DIR
Customer interaction, issues resolution, training, planning/coordination, and "sign -off." All
issues are intended to be resolved at the lowest level possible. In those instances where
it becomes necessary, the following escalation path is utilized. if DIR Customeris not able
to resolve an issue directly with SCP staff, DIR customer escalates the issue to SCP
management. If the issue cannot be resolved by SCP management, DIR Customer
escalates to DIR. If the issue cannot be resolved by DIR, DIR Customer escalates to the
appropriate DIR Shared Services Program Governance committee.
3.3 DIR Customer Specific Laws
Per the Compliance with Laws section of the DIR Shared Services Contracts, DIR
Customer shall notify DIR, in writing, of all DIR Customer -specific laws ("DIR Customer -
Specific Laws"), other than - SCP Laws, that pertain to any part of DIR Customer's
business that is supported by SCPs under the DIR Shared Services Contracts, and DIR
Vol. �_ pg.lal
DocuSign Envelope ID: 49AB42D5-2F2D-4896-8833-05E3E18EAEBD
DIR Contract. No. DIR-SS-ILC0113
will notify SCPs, in writing, of such DIR Customer -Specific Laws. The Parties intend that
such DIR Customer -Specific Laws will be identified and included iri the portion of the SMM
specific to DIR Customer. DIR Customer shall use commercially reasonable efforts to
notify DIR, in writing, of any changes to DIR Customer -Specific Laws that may, in any
way, impact the performance, provision, .receipt and use of Services under the DIR
Shared Services Contracts. DIR shall advise SCPs of such change and require that any
changes to DIR Customer -Specific Laws are identified and -included in the SMM. If
necessary to facilitate DIR compliance with the requirements of the DIR Shared Services
Contracts, DIR Customer shall provide written interpretation to DIR of any DIR Customer -
Specific Law.
3.4 DIR Customer responsibilities
Where appropriate, DIR Customer shall support the following:
(a) Software currency standards are established for the Shared Services
environment through the owner operator governance model. DIR Customers
will be engaged in approval of these standards and the development of
technology roadmaps that employ these software currency standards. DIR
Customers are expected to remediate applications in order to comply with the
standards
(b) Technology standards (e.g. server naming standards, reference hardware
architectures; operating system platforms) are established through Shared
Services Governance. DIR Customers will adhere to these standards. Any
exceptions will follow governance request processes.
(c) DIR Customer shall ensure network connectivity and sufficient bandwidth to
meet DIR Customer's needs.
(d) DIR Customers will collaborate with SCPs to establish and leverage standard,
regular change windows to support changes to enterprise systems. These
change windows will- be constructed to support varying -degrees of service
impact, from planned down-time to no service impact. .Standard enterprise
changes during these windows may affect all systems in one or more of the
consolidated data centers simultaneously.
(e) DIR Customers will support the consolidation of commodity services into
shared enterprise solutions that leverage common management and
configuration practices delivered by the service providers. Examples of such
commodity services are SMTP mail relay and DNS management.
(f) DIR Customers will support and align with standard enterprise Service
Responsibilities -Matrixes and associated processes for obtaining an exception
or making improvements to the standard enterprise Service Responsibility
Matrixes.
DocuSign Envelope ID: 49AB42D5-2F20-4896-B833-05E3E18EAEBD
DIR Contract No. DIR-SS-ILC0113
3.5 DIR Customer Equipment and Facilities
Any use by SCPs of DIR Customer Equipment and/or Facilities shall be limited to the
purpose of fulfilling the requirements of this ILC or the DIR Shared Services Contracts.
DIR Customer will retain ownership of DIR Customer Equipment. DIR Customer shall
comply with DIR refresh policies, as amended from time to time by DIR.
3.6 DIR Customer Contracts, Leases, and Software with Third Parties
DIR Customer will make available for use or use its best efforts to cause to be made
available for use by DIR and/or SCPs the DIR Customer Contracts and Leases with third
parties ("DIR Customer Third Party Contracts and Leases'') and DIR Customer third party
software ("DIR Customer -Licensed Third Party Software") that pertain to the Shared
Services. Any use by DIR and/or SCPs .of DIR Customer. Third Party Contracts .and
Leases and/or DIR Customer -Licensed Third Party Software shall be limited -to fulfilling
the requirements of this ILC or the DIR Shared Services Contracts.
SCPs shall obtain all Required Consents in accordance with DIR Shared Services
Contracts. DIR Customer will use its best efforts to assist SCPs to obtain from each Third
Party Software licensor the right to use the DIR Customer -Licensed Third Party Software
for Services provided under the DIR Shared Services Contracts. Except to the extent
expressly provided otherwise and in accordance with the DIR Shared Services Contracts, -
SCPs shall pay all transfer, re -licensing; termination charges and other costs or expenses
associated with obtaining any Required Consents or obtaining any licenses or
agreements as to which SCPs are unable to obtain such Required Consents. If requested
by DIR, DIR Customer shall cooperate with SCPs in obtaining the Required Consents by
executing appropriate DIR approved written - communications and - other .documents
prepared or provided by SCPs.
3.7 Security
DIR Customer shall comply with recommended relevant security standards and relevant
SCP security guides; as amended from time to time by DIR, the MSI, or the SCP. DIR
Customer shall inform DIR as to any DIR Customer specific security considerations.
DIR Customer acknowledges that any failure on its part to follow recommended security
standards, policies, and procedures may place its own data and operations at risk as well
as those of SCP(s) and other governmental entities. DIR Customer accepts the related -
potential risks and liabilities that are created by DIR Customer's failure to comply with the
recommendations if it is determined such recommendations would have prevented. an
issue. DIR accepts no responsibility for the risk or liability incurred due to a DIR
Customer's decision to not follow DIR's recommendations. SCP will not :be liable for
violations of security policies and procedures by DIR Customer. Additionally, failure to
comply with security standards, policies, and procedures may lead to the suspension or
DocuSign Envelope ID: 49AB42D5-2F2D-4896-8833-05E3E18EAE8D
DIR Contract No. DIR-SS-ILC0113
termination of the availability of certain Applications and services. SCP will give DIR and
the DIR Customer notification of non-compliance.
SECTION IV
CONTRACT AMOUNT
In accordance with terms of the DIR Shared Services Contracts, including all relevant
pricing and accepted Request for Services proposals, and this ILC, DIR Customer shall
be responsible for and agrees to pay DIR the applicable Charges for Services received
from the SCPs and the MSI; Services DIR Customer agrees to pre -pay, the DIR recovery
fees, any allocated charges, and any Pass Through Expenses incurred by DIR or SCPs
on behalf of DIR Customer. The applicable fees are set out in the relevant DIR Shared
Services Contracts as incorporated herein and, if.applicable, specifically addressed in
response to any Request for Services. Certain pricing is based upon DIR Customer's
specific consumption; therefore, DIR Customer controls the amounts and duration of the
contract amounts. It is understood and agreed that amounts are subject to change
depending upon Services required and/or requested and approved and further dependent
upon legislative direction and appropriations available for such Services.
Attachment A provides the estimated spend for services as approved by DIR Customer.
This form may be revised and updated by DIR Customer as needed without a formal
amendment from DIR by DIR Customer submitting to DIR an updated form. DIR
Customer must adhere to its. own. policies._and processes. for authorizing. an adjustment._to_ .
such amounts internally. DIR Customer is solely responsible for monitoring compliance
with Attachment A and to communicate any changes to Attachment A to DIR. DIR shall
not be responsible for monitoring or ensuring such compliance.
SECTION V
PAYMENT FOR SERVICES
DIR shall electronically invoice DIR Customer for Services on a monthly basis: Each
invoice shall include the applicable monthly charges for Services received from the SCPs,
the DIR recovery fees, all allocated charges, and any Pass -Through Expenses incurred
by DIR or SCPs on behalf of DIR Customer in accordance with the DIR Shared Services
Contracts.
The DIR recovery fees shall be reviewed at' -least annually in accordance with the
requirements for billed statewide central -services as set forth in OMB Circular A-87, Cost
Principles for State, Local and Indian Tribal Governments (as updated, revised or
restated) and other applicable statutes, rules, regulations and guidelines. DIR shall retain
documentation for the DIR recovery fees. DIR-fees are also determined and reported in
accordance with DIR processes and sections 2054.0345-0346 of the Texas Government
Code.
Vol. a48 pg. � a4
DocuSign Envelope ID: 49AB4205-2F2D-4896-B833-05E3E18EAEBD
DIR Contract No. DIR-SS-ILC0113
Each invoice shall include sufficient detail for DIR Customer to allocate costs to all federal
and state programs in accordance with the relative benefits received and to make federal
claims according to the federal cost plan of DIR Customer.
In order to allow DIR to meet the statutory payment requirements in Chapter 2251, Texas
Government Code, DIR Customer shall make monthly payments by check or Electronic
Funds Transfer (EFT) within twenty (20) days following receipt of each invoice from DIR.
For purposes of determination of the payment due date, DIR and DIR Customer shall use
the date when the invoice is electronically transmitted by DIR to DIR Customer and posted
on the chargeba& system along with reports that substantiate the service volumes and
associated charges. Although cash flow considerations require timely payments as
required herein, the rights of DIR Customer and DIR to dispute charges shall be
consistent with Texas law.
The MSI SCP is required to develop and maintain a chargeback system. DIR shall
coordinate requirements and functionalityfor the chargeback system with DIR Customer
needs and requirements under federal and state requirements for invoiced charges
generated through the system. DIR Customer shall utilize this chargeback system to link
the designated measurable activity indicators (such as applications or print jobs) with the
appropriate financial coding streams. DIR Customer shall update this information
monthly, or at such other intervals as are necessary, to enable the MSI SCP to generate
accurate invoices reflecting the appropriate distribution of costs as designated by DIR
Customer.
DIR Customer is liable for all costs and expenses associated with providing Services
under the ILC to the extent such costs and expenses have been incurred by DIR and
such Services have been provided to DIR Customer or DIR Customer agrees to pay for
such Services prior to receiving them.
Except as allowed in Texas Government Code, Chapter 2251_ , DIR Customer shall have
no right to set off, withhold or otherwise reduce payment on an invoice. In accordance
with Texas Government Code, Section 791.015, to ensure enforceability of payment
obligations, DIR Customer consents to DIR presenting this ILC and all unpaid invoices to
the. alternate dispute resolution process, as set forth in Chapter 2009, Texas Government
Code. Provided, however, that such consent shall not constitute an agreement or
stipulation that Services have been provided or that the invoices are correct. DIR
Customer expressly retains all rights to which it is entitled under Texas Government
Code, Chapter 2251, in the event of a disagreement with ' DIR as -to -whether Services
have been provided and accepted or an invoice contains an error.
If DIR Customer disputes an invoice, it shall present the billing dispute in writing directly
to the MSI through the Service Catalog within four (4) invoice cycles after the date DIR
Customer receives the invoice and reports that substantiate the -service volumes and
associated Charges from DIR. DIR_ Customer will provide to the MSI all relevant_
documentation to justify the billing dispute.
•
,Vol.�r ��
DocuSign Envelope [D: 49AB42D5-2F2D-4896-8833-05E3E18EAEBD
DIR Contract No. DIR-SS-ILC0113
SECTION VI
TERM AND TERMINATION OF CONTRACT AND SERVICES
6.1 Term and Termination of ILC
The term of this ILC shall commence upon start of services or execution of this ILC,
whichever shall come earlier, and shall terminate upon mutual agreement of the Parties.
This ILC is contingent on the continued appropriation of sufficient funds to pay the
amounts specified in DIR Customer's Requests for Services, including the continued
availability of sufficient relevant federal funds if applicable. Continuation of the ILC is also
contingent on the continued statutory authority of the Parties to contract for the Services.
If this ILC is terminated for any reason other than lack of sufficient funds, lack of statutory
authority, or material breach by DIR, DIR Customer shall pay DIR an amount sufficient to
reimburse DIR for any termination charges and any termination assistance charges
incurred under the DIR Shared Services Contracts and this ILC as a result of such
termination by DIR Customer. DIR Customer shall provide at least ninety (90) days'
written notice to DIR prior to termination. Payment of such compensation by DIR
Customer to DIR shall be a condition precedent to DIR Customer's termination.
DIR and DIR Customer acknowledge and agree that compliance with federal law and
ongoing cooperation with federal authorities concerning the expenditure of federal funds
in connection with the DIR Shared Services Contracts and this ILC are essential to the
continued receipt of any relevant federal funds. _. -
6.2 Termination of Services
If DIR Customer terminates certain Services, that it requested and approved, for
convenience, DIR Customer shall pay the remaining requisite unrecovered costs that
have already been incurred prior to the notice of termination, such unrecovered costs will
be calculated in accordance with the relevant Shared Services Contract, SMM, or the
approved services proposal and related terms. DIR Customer understands that it may
not be able to terminate services or receive any refund of a pre -payment after approving
the relevant financial solution:
SECTION VII
MISCELLANEOUS PROVISIONS
7.1 Public Information Act Requests
Under Chapter 552, Texas Government Code (the Public Information Act), information
held by SCPs in connection with the DIR- Shared Services Contracts is information
collected, assembled, and maintained for DIR. -DIR shall respond to Public Information
Act requests for SCP information. If DIR Customer receives a Public Information Act
request for SCP information that DIR Customer possesses, DIR Customer shall respond
Vol. a98 pg.12Le
DocuSfgn Envelope 1D: 49AB42D5-2F2D-4896-8833-05E3E18EAE8D
DiR Contract No. DIR-88-ILCol13
to the request as it relates to the information held by DIR Customer. Responses to
requests for confidential information shall be handled in accordance with the provisions
of the Public Information Act relating to Attorney General Decisions. Neither Party is
authorized to receive or respond to Public Information Act requests on behalf of the other.
If SCP or DIR receives a Public Information Act request for information or data owned by
DIR Customer, DIR or SCP will refer the requestor to DIR Customer.
7.2 Inventory Control
DIR shall coordinate financial accounting and control processes between DIR-Customer
and SCPs and ensure inclusion of reasonable control and reporting mechanisms,
including any control and reporting mechanisms specifically required by DIR Customer,
in the Service Management- Manual. Such procedures shall specifically recognize DIR
Customer requirements for inventory control and accounting for state owned and leased
equipment and facilities, including hardware, software, contracts, and other items of value
that may be utilized by, or authorized for use under the direction and control of _SCPs.
7.3 Confidential Information
DIR shall require SCPs to maintain the confidentiality of DIR Customer information to the
same extent that DiR Customer is required to maintain the confidentiality of the
information, and with the same degree of care SCPs use to protect their own confidential
information. .,DIR acknowledges.. that DIR Customer may be. legally. prohibited. from . .
disclosing or allowing access to certain confidential data in its possession to any third
party, including DIR and SCPs. The relevant SMM shall document detailed confidentiality
procedures, including the process DIR Customer shall follow to identify confidential
information it is legally prohibited from disclosing or allowing access to by DIR and SCPs
and including confidentiality procedures required that are specific to DIR Customer. The
DIR Shared Services Contracts sets forth the confidentiality obligations of SCPs.
DIR Customer shall notify DIR, in writing, (1) if DIR Customer is a covered entity subject
to the Health Insurance Portability and Accountability Act (HIPAA) privacy regulations at
45 Code of Federal Regulations Parts 160-- and 164, that is required -to enter. into a.
business associate agreement with DIR or SCPs; (2) if DIR Customer receives Federal
tax returns or return information; and (3) if DIR Customer is subject to any other
requirements specific to the provision of Services. If DIR Customer receives federal tax
returns or return information, then DiR Customer must comply with the requirement of
IRS Publication 1075 and Exhibit 7 to iRS Publication 1075. In the event a DIR customer
is subject to additional requirement as mentioned in this section, DIR shall require SCPs
to maintain the.confidentiality of DIR Customer. information in accordance with language
included in Attachment B of this agreement. Such additional requirements as is included
in Attachment B of this agreement shall be included in the relevant SMM.
7.4 Notification Information
Contact information for purposes of notification for each Party is set forth below.
Vol. AO' Pg. �a7
DocuSign Envelope ID: 49AB42D5-2F2D4896-B833-05E3E18EAE8D
DIR Contract No. DIR-SS-ILC0113
DIR Customer's Primary Contact
Name: Anthonv Lane
Title: IT
Address:300 E William J Bryan Parkway, Suite 100, Bryan, TX 77803
Telephone: 979-361-4468.
Email: alaneftbrazoscountytx.gov.
DIR's Primary Contact
sharedservicescontractoffice@dir.t.exas.gov
The DIR Billing Contact is listed in the DIR Contacts section .of. the monthly Shared
Services Payment Guidance letter, which is provided to the DIR Customer with the
monthly Shared Services invoice.
7.6 Binding Effect
The Parties hereto bind themselves to the faithful performance of their respective
obligations under this ILC.
7.6 Amendments
This ILC may not be amended except by written document signed by the Parties hereto
or as specified within this ILC or the attachment being amended.
7.7 Conflicts between Agreements
If the terms of this Contract conflict with the terms of any other contract between the
Parties, the most recent contract shall prevail. This Contract_ provides_a _general
description of certain terms within the DIR Shared Services Contracts. If the terms of this
Contract conflict with the terms of the DIR Shared Services Contracts, .the DIR _Shared
Services Contracts' terms shall prevail. If the terms of this Contract conflictwith the terms
of an accepted proposal or solution from a Request for Services, this Contract shall
prevail.
7.8 Responsibilities of the Parties
The Parties shall comply with all federal, state and local laws, statutes,, ordinances, rules
and regulations and with the orders and decrees of any courts or administrative bodies
or tribunals in any manner affecting the performance of the ILC. The parties do not intend
to create a joint venture. Each Party acknowledges it is not an agent, servant or employee
of the other. Each Party is responsible for its own acts and deeds and for those of its
•
DdcuSign Envelope ID: 49AB42D6-2F20-4896-B833-05E3E18EAE8D
DIR Contract No. DIR-88-ILCO113
agents, servants and employees. Notwithstanding the foregoing, DIR will cooperate with
DIR Customer in all reasonable respects to resolve any issues pertaining to federal
funding in connection with this iLC or the DIR Shared Services Contracts.
DIR and DIR Customer agree that Services contemplated in this ILC shall be governed
by provisions in the DIR Shared Services Contracts regarding individual responsibilities
of the parties, including Services provided by the SCPs. DIR Customer shall comply with
all policies, procedures, and processes in the relevant SMM (s) and as provided by DIR.
in the event DIR Customer actions, failure to perform certain responsibilities, or Request
for Services result in financial costs to DIR, including interest accrued; those costs°shall
be the responsibility of DIR Customer. DIR and DIR Customer shall coordinate and plan
for situations where conflicts, failure to perform or meet timely deadlines, or competition
for resources may occur during the term of this contract. Unless otherwise specifically
addressed, ,the governance process, addressed above, for the DIR Shared Services
Contracts shall be used for issue resolution between DIR Customers, DIR and DIR SCPs.
7.9 Audit Rights of the State Auditor's Office
In accordance with Section 2262.154, TexasGovernment Code and other applicable law,
the Parties acknowledge and agree that: ' (1) the state auditor, the Parties' internal
auditors, and if applicable, the Office of Inspector General of DiR Customer or their
designees may conduct audits or investigations of any entity receiving funds from the
state directly under the Contract or the DiR Shared Services Contracts, or indirectly .
through a subcontract under the DIR Shared Services Contracts;- (2) that the acceptance -
of funds directly through this Contract or indirectly through a subcontractor under the
Contract acts as acceptance of the authority of the state auditor, under the direction of
the legislative audit committee, the Parties' internal auditors, and if applicable, the Office
of Inspector General of DIR Customer or their designees to conduct. audits - or
investigations in connection with those funds; and (3) that the Parties shall provide such
auditors or inspectors with access to any information considered relevant.by.such auditors
or inspectors to their investigations or audits.
7.10 General Terms
Except as expressly provided herein, no provision of this. iLC will constitute or be
construed as a waiver of any of the privileges, rights, defenses, remedies or immunities
available to DIR Customer. The failure to enforce or any delay in the enforcement of any
privileges, rights, defenses, remedies, or immunities available to DIR Customer by law
will not constitute a waiver of said privileges, rights, defenses, remedies, or immunities or
be considered as a basis for estoppel. Except as expressly provided herein, DIR
Customer does not waive any privileges, rights, defenses, remedies or immunities
available to DIR Customer.
This Customer Agreement will be construed and governed by the laws of the Stateof.
Texas. Venue for any action relating to this Customer Agreement is in Texas state courts
DocuSlgn Envelope ID: 49AB42D5-2F2D4896-B833-05E3E18EAE8D
DIR Contract No. DIR-SS-ILCO113
in Austin, Travis County, Texas, or, with respect to any matter in which the federal courts
have exclusive jurisdiction, the federal courts for Travis County, Texas.
If one or more provisions of this ILC, or the application of any provision to any Party or
circumstance, is held invalid, unenforceable, or illegal In any respect, the remainder of
this !LC and the application of the provision to other Parties or circumstances will remain
valid and in full force and effect.
Signatory Warranty
Each signatory warrants requisite authority to execute the ILC on behalf of the entity
represented.
SECTION Vill
CERTIFICATIONS
The undersigned Parties hereby certify that: (1) the matters specified above are
necessary and essential for activities -that are properly within the statutory functions and _
programs of the affected agencies of State Government; (2) this ILC serves the interest
of efficient and economical administration of State Government; and (3) the Services,
supplies or materials in this ILC are not required by Section 21, Article 16 of the
Constitution of Texas to. be supplied under contract given to the lowest responsible bidder.
IN -WITNESS WHEREOF, the Parties have signed this ILC effective on date of last*
signature below.
Printed Name-- U—O-. cy.e_
Title:_ County Judge
Date:
PERFORMING AGENCY: DEPARTMENT OF INFORMATION RESOURCES
By:
—DoeuSigned by.
SaU u1arl
Printed -Name: Sally Ward
Title:_ _ Director. Program Planning and Governance
voo..ag8 Pg -13o
Docu&gn Envelope ID: 49AB42D5-2F2D-4896-BB33-05E3E18EAEBD
Date: 6/11/2019 1 7:26 AM PDT
by:
DIR Contract No. DIR-SS-ILC0113
6/7/2019 1 11:46 AM CDT
F- pg.131
DocuSign Envelope ID: 49AB42b5-2F2D-4896-8833-05E3E18EAE80
D1 Contract No. DIR-SS"ILC0113
Attachments to ILC
Attachment A Estimated Spend Form — (Customer may provide Attachment A to DIR if
required by their processes.)
Attachment B Additional Confidentially Requirements — (As necessary and described in
Section 7.3, Confidential Information)
®�e ag$ Pg. ala
Docuilgn Envelope ID: 49AB42D5-2F2D-4896-BB33-05E3E18EAEBD
DIR Contract No. DIR-SS-ILC0113
Attachment A
Estimated Spend Form
*This form is to be used as needed by the DIR Customer to capture spend within the
Shared Services Program. This -amount may be based upon the DIR Customer's biennial
budget(s).
Below are the estimated spend amounts for certain DIR Shared Services received
through this ILC and may change based upon DIR Customer consumption. This amount
is to be managed and monitored solely by the DIR Customer. Amounts may be
transferred by the DIR Customer that change this amount. Such increases or decreases
are strictly within the control of the DIR Customer.
DIR Customer is required to pay for any costs incurred in accordance with this JLC and
the related DIR Shared Services Contracts regardless of the estimated spend amounts
reflected herein.
Updates to this form may be executed through written notice by the DIR Customer to DIR
Costs, such as incremental network expenses, which are billed directly to or paid by the
DIR Customer, are not included in these amounts.
For the period MONTH DAY. YEAR through MONTH DAY, YEAR the estimated spend
is $XX,XXX asthe spend applies°to Services.
DIR Customer acknowledges and agrees that the responsibility to manage, monitor, and
change the amounts contained in this form are the sole responsibility of the DIR
Customer. Further, each signatory warrants requisite authority to execute any changes
to this Attachment A in accordance with the DIR Customer's applicable approval
processes.
By:
Printed Name:
Title:
Date:
DocuSign Envelope ID: 49AB42D5-2F2D-4896-8833-05E3E18EAESD
None.
DIR Contract No. DIR-88-ILC0113
Attachment B
Additional Confidentiality Requirements
Vol. a9 pg. �2A
0
SERVICE PROVIDER CONTRACT
This contract is entered into by and between the Brazos County Juvenile Probation Department
hereinafter "Department" and Central Texas Polygraph Associates (hereinafter "Service
Provider") in consideration of the mutual promises, terms, and conditions set forth below. The
parties agree that:
I.
PROVISIONS OF SERVICES
1.1 Service Provider shall provide polygraph examination services to juveniles who are referred
to the Service Provider by the Department.
a. - Polygraph: A scientific -instrument that records certain -physiological changes. The
instrument records physiological changes during a period of time in which the subject
is undergoing questioning. The questions are asked and the instrument recordings are
used in an effort to determine Truth or Deception.
b. Examination: In Texas, the examination begins when the consent form is signed.
c. Examination Parts:
1. The pre -polygraph interview phase.
2. The instrument phase.
3. The post -polygraph phase.
d. If the examination results are "Deception Indicated", the examiner then discusses the
subject matter again to try to resolve the issue(s) or questions to which the examiner
believes the subject was not being truthful. If the subject does not want to further
discuss or participate in the examination at any point, they are free to leave. The
subject of the examination is then escorted from the building.
1.2 Service Provider shall adhere to all applicable federal and state laws and regulations in the
provision of services here under.
1.3 Service Provider is under no obligation to accept a client who is deemed inappropriate for
services or becomes violent and disruptive during sessions.
H.
COMPENSATION TO SERVICE PROVIDER
2.1 For and in consideration of the above mentioned services, the Department agrees to pay the
Service Provider an amount of $175.00 polygraph examination.
Cancellation Policy: The clients shall notify the examiner 24 hours prior to the
appointment to cancel. If they fail to cancel within 24 hours or they fail to appear for
the examination the contract price will be due. Failure to cancel will result in $75.00
cancelation fee.
pg.
Vol. o�q� 135
The client will be dropped off at the office. Family members and, or friends will not be
allowed to wait at the office. The client can contact whoever dropped him or her off
after -the examination.
2.2 Billings for payment will be submitted to the Department no later than ten (10) days from
the last day of the month for which payment is being requested. The Department will make
payment no later than thirty (30) days after receipt of billing for approved charges.
2.3 Each billing should contain the date and the name of the client or clients for whom payment
is being requested.
EXAMINATIONS OF PROGRAM AND RECORDS
3.1 The Service Provider shall provide to the Department such descriptive information on
contracted clients as requested on forms provided or agreed upon.
3.2 The Service Provider agrees to maintain these Records for three (3) years after final
payment.
IV.
DEFAULT
4.1 The Department may, by written notice of default to the Service Provider; terminate the
contract in whole or in part, in any one of the following circumstances:
a. If the Service Provider fails to perform the work called for by this Contract within the
time specified herein or nay extension thereof, or
b. If the Service Provider fails to perform any of the other provisions of this Contract, or
so fails to perform the work as to endanger performance of this Contract in accordance
with its terms, and in either of these two circumstances does not cure such failure
within a period of ten (10) days (or extension as authorized by Department in writing)
after receiving notice of default.
4.2 The Department may withhold payment to the Service Provider for any client who has not
received services as set forth in this Contract.
1�
TERMINATION
5.1 This Contract may be terminated by either party by giving ten (10) days written notice to
the other party hereto of the intention to terminate.
5.2 Termination of the Client's receipt of services from the Service Provider shall occur only
after notifying the Executive Director or his Designee of the case and with sufficient lead
time of at least (10) days to allow alternate referral for -service.
VI.
LAW AND VENUE
6.1 In any legal action arising under this Contract, the laws of the State of Texas shall apply
and venue shall be in Brazos County, Texas.
VII.
OTHER TERMS AND CONDITIONS
7.1 This Contract does not obligate the Department to assign a specific number of clients to
the Service Provider's program, or to utilize the Service Provider, rather, it sets out the
applicable terms if Service Provider is utilized.
7.2 Under Section 231.0056, Texas Family Code, the Service Provider certifies that the
Service Provider is not ineligible to receive state funds (including the grant or other
source of funding of this Contract), and acknowledge that this Contract may be
terminated and payment may be withheld if this certificate is inaccurate.
7.3 Service Provider shall account separately for the receipt and expenditure of state funds
paid pursuant to this Contract, and shall adhere to Generally Accepted Accounting
Principles (GAAP) in accounting, reporting, and auditing of funds received from the
Department.
7.4 Service Provider shall comply with all applicable regulatory agency policies, procedures
and administrative rules.
7.5 Service Provider shall maintain current license certification, registration or other
necessary regulatory permits.
7.6 Service Provider is an independent contractor, and is not intended to be, and shall not be,
an employee, partner or joint venture for the Department for any purpose. Service
Provider shall not be treated as an employee of the Department for purposes of tax
..withholding, insurance, retirement or other benefits. Service Provider is solely
responsible for all taxes relating to payments to him under this agreement and maintains
_his own insurance policy.
7.7 Service Provider hereby represents and warrants the following:
a. That it has all necessary right, title, license and authority to enter into this
Agreement;
b. That its qualified to do business in the State of Texas; that it holds all necessary
licenses and staff certifications to provide the type(s) of services being contracted
for; that it is in compliance with all statutory and regulatory requirements for the
operation of its business; that there are not taxes due and owing to the State of
Texas, The County of Brazos, or any political subdivision thereof; and that it is a
vendor -in good standing with the Texas Comptroller of Public Accountants._
c. That all of its employees, interns, volunteers, subcontractors, agents and/or
consultants will be properly trained to report allegations or incidents of abuse,
exploitation or neglect of a juvenile in accordance with the requirements of Texas
Vol. a_1 0 Pg. \ra;7
Family Code°Chapter X61: and any -p eJttsticeL?epartm'ent.
adtnrules regarding abuse, neglect and exploitation allat�ons,
8:. SeviQe Prov°der, agrees to keep a�11 tnformattonprc�vtderl'by the D@pa."rtirieitt
aril/fir obtained-dunng:Ehe;exaro�nat[on cbnfidentlal.
e. This.•Areeme.,nt constahtes thesole.and only Aement of the parties hereto:ana
- .
supersedes any;prtor understandings or wnttehbr. oral Agro me.ni between e
:parties respecht� tlie'�nt�itn su��ect�matter.
♦aj•
:PRTSQN RAPI✓.EL'IMINATiO]�1 AGT
&j The Service provider shalt eomply with all federal, gtate, :county,. and city=laws,:
ordinances, reg ylat ons and:'standards;applicable tgthe;provision:=of §. tC%es:iiesor bbd
y:herein and°the,,perfgmarrces of:all.ol�lgatioi�s undertaken pursuant to this Contract;
bdluding7.4 a Prison AAP -Ob i# ion: Act of 2Q03,' PREAj whfcb establishes; a:zera
tol. ranee standatd agai nst se) i al:assatilt ;o .incarcerated persons,41C1049juveniles; aiid
addTess0s the detectroii; el�fiiiatton,prevention;_and reporting o:serual: assaultan:
fachtteshQusang�adutt and;tiivenlle,oi�e_nders, -
CONTRACT PERIOD: '
91 'The 71tr actp riod wi11.1iegtri on. `7 and v ll terminate n
�T►u'sContractautoxnati allyreewstl�efollorvrigyeai`unless
ferininated b either party m accordance with SeG- 5 l and 5.2.
"Department" "Service: Pxo�vitleS" ".
.B,razgs County . Central TezasPolygraph.Asso�ates -
Juvenile PrWiti'gn Depart ie t r,
By:, - -
i Director Director
-Address.
:Date:
r
Vol. pg. ��
BRAZOS COUNTY COMMISSIONERS COURT
ON 20 , FULLY EXECUTED IN DUPLICATE, EACH OF
H SHALL FORCE AND EFFECT OF AN ORIGINAL.
By:
Duane Peters, County Judge Date
200 S. Texas Ave., Ste. 332
Bryan, TX 77803
Phone: 979-3
Fax: -36 -4503
Duane Peters, Chairman Date
Juvenile Board
voe. &9'b Pg• 13
I
SOFTWARE HOSTING AGREEMENT
between
NOBLE SOFTWARE GROUP, LLC
and
Brazos County
THIS SOFTWARE LICENSE AGREEMENT (this "Agreement") is made and entered into and effective July 151,
2019 (the "Effective Date") by and between Noble Software GroupjLC, (hereinafter called "Noble"), and
Brazos Juvenile Probation, located at 1904 Highway 21 West, Bryan, TX 77803 (hereinafter called "Client").
RECITALS
WHEREAS, Client desires to obtain a non-exclusive license to use certain proprietary software and related
documentation from Noble under the terms and conditions of this Agreement; and
WHEREAS, Noble desires to grant such license to Client as a hosted service under the terms and conditions
of this Agreement and to perform additional services, including but not limited to installation, integration,
testing, and training of the Noble software under the terms and conditions of subsequent Work Orders
(defined below
)_issued under this Agreement;
NOW THEREFORE, in consideration of the mutual covenants contained in this
Agreement, the parties hereby agree as follows:
1. DEFINITIONS -.
"Agreement": This Agreement including the following Exhibits:
Exhibit A
Licensed Software ----
Exhibit B
Third -Party Materials
Exhibit C
'Client -Tasks
Exhibit D
Pricing
Exhibit E
Model Work Order
which are incorporated herein for all purposes.
"Documentation"-: Text materials which describe the design, function, operation and use of the Licensed
Software -and which are customarily delivered by Noble to licensees thereof.
VOL aq8 - pg.�
2
"Licensed Software": The source and object code software identified in Exhibit A as Licensed Software,
delivered solely by the Hosting Site.
"Third Party Materials": Those products specified as such in Exhibit B which will be procured by Noble from a
third party for delivery to Client. Unless identified in Exhibit B or upon notice and written approval of Client,
Noble will not deliver any Third -Party Materials.
"User Position": Workstations, personal or desktop computers, terminals or other items installed to support
and be dedicated to, at any one time, a single individual as part of the Licensed Software.
"Work Order": A written document, in substantial conformity with the model work order in Exhibit E, signed by
both parties, specifying the mutually -agreed upon terms for the performance of additional tasks by Noble and
which, upon performance, shall be included in and governed by all other terms and conditions of this
Agreement. If the Work Order calls for the development of software, the Work Order shall also specify
ownership of any intellectual property created thereby in a manner consistent with the title provisions of this
Agreement set forth in Section 6, below, and the acceptance criteria for such software.
"Hosted Site": An internet-based website maintained by Noble for the purposes of delivering the Licensed
Software to Client.
2. SCOPE OF TASKS
Upon execution of this Agreement and receipt of the license fees due hereunder, Noble will promptly deliver a
hosted website with the Licensed Software to Client and accomplish its responsibilities under this Agreement
provided that Client timely completes its responsibilities under this Agreement, specifically including those set
forth in Exhibit C: Client Tasks.
Client is responsible for meeting the environmental site requirements set forth in Exhibit C: Client Tasks in a
timely manner and at the Client's cost.
Client may request the performance of additional tasks. If Noble agrees, each such task will be documented in
a Work Order which will specify the tasks to be performed, the deliverables, the time table for performance
and the basis for payment whether on a fixed-price ("Fixed Price") or time -services -materials -and -expenses
(T&M") basis. Unless specified otherwise in the Work Order, the terms and conditions of this Agreement shall
apply to performance of the Work Order. The pricing for T&M work shall be at Noble customary pricing
schedules unless a specific price is set forth in the Work Order.
3. CONSIDERATION
In consideration of Noble's performance, Client agrees to pay Noble in accordance with the following
provisions: -
License and Other Fixed Price Fees. The charges for Licensed Software and other fixed price items are or shall
be set forth in Exhibit D or Work Orders and payable as set forth therein or, if not set forth, payable as follows:
3
one-third due upon execution of this Agreement or the applicable Work Order, one-third upon delivery, and
the balance payable upon acceptance.
T&M Fees. The charges for performance of any T&M tasks due to Work Orders will be billed monthly for
charges incurred in the previous monthly period and are due and payable within thirty (30) days of the date of
the invoice. Expenses may include, but are not limited to, reasonable charges for materials, office and travel
expenses, graphics, documentation, research materials, computer laboratory and data processing, and out-of-
pocket expenses reasonably required for performance. Expenses for travel and travel -related expenses and -
individual expenses in excess of US$500 require the prior approval of Client.
A service charge of one and one-half percent (1.5%) per month, or the highest lawful interest rate, whichever_
is lower, will be applied to all amounts which are not paid within fifteen (15) business days after notice is given
that payment is overdue.
All payments shall be made in United States dollars. International payments will be made by wire transfer to a
bank designated by Noble.
4. TAXES
Client agrees to indemnify and hold Noble harmless from any taxes including, but not limited to, sales tax, use
tax, withholding, value-added or similar tax, and property taxes that may be assessed or levied by any
jurisdiction arising out of the performance of this Agreement but excluding any taxes based upon or
determined by reference to Noble's income or level of business activity ("Taxes"). It is understood and agreed.
that the prices and estimates set forth in this Agreement do not include provision for Taxes and Noble does
not collect such taxes for deposit with any federal, state or local taxing authority.
5. ACCEPTANCE
Unless the parties agree otherwise herein or in a Work Order, the Licensed Software will be considered
accepted upon delivery. In the event that there are multiple sites, acceptance of the Licensed Software, or any
part thereof, at the first such delivery shall constitute. acceptance at all subsequent sites.
If a Work Order calls for installation and acceptance:testing, the parties agree to the following procedure.
Following proper installation of the Licensed Software by Noble pursuant to the Work Order, unless specified
in the Work Order, the parties will perform the acceptance tests provided by Noble for the purpose of
determining that the Licensed Software performs substantially in accordance with its Documentation or, in the
case of new software development, substantially.in accordance with Client's functional requirements forsuch-
software. If the Licensed Software (including newly developed software) substantially performs the acceptance
tests, Client shall notify Noble within five (5) days, and the date of notification shall be the acceptance date.
Failure to do so will constitute acceptance. Testing will be scheduled in accordance with the implementation'
plan set forth in the Work Order.
If Client fails to notify Noble of any material defect within thirty (30) days of installation of the Licensed
Software, the Licensed Software shall be deemed accepted by Client.
Vol. aqg Pg. W a
n
If Client notifies Noble in writing and demonstrates to Noble that the Licensed Software has not substantially
met the acceptance tests, Noble shall make corrections and modifications to the Licensed Software so as to
meet such criteria. The charges for corrections and modifications to Fixed Price components are included in
the Fixed Price established therefor. The charges for corrections and modifications to T&M components will be
charged on a T&M basis.
Corrections and modifications will be accomplished on a timely basis to make the Licensed Software ready for
retesting by Client. The parties shall repeat the acceptance tests as soon as reasonably requested by Noble and
Client shall notify Noble within five (5) days after such tests have been conducted if and when the Licensed
Software is accepted. In the event that the Licensed Software (or parts thereof) does not pass the applicable
acceptance test(s), Client may issue'a conditional acceptance, upon terms acceptable to both parties, which
will permit utilization in production and continued correction by Noble of any defects. If Client declines to
grant conditional acceptance, then Client may terminate this Agreement in accordance with section B.S.
Otherwise, the date of the last such test shall be the acceptance date.
In the event the Licensed Software (or parts thereof) does not pass the applicable acceptance test(s), but is
utilized by Client in a production environment for a period of thirty (30) consecutive business days, it shall be
deemed accepted for all purposes as if It had successfully passed such acceptance test(s).
6. TITLE
Noble shall retain title to all intellectual property rights embodied in the Licensed Software, Documentation
and any modification or enhancement of the Licensed Software or Documentation made under this Agreement
or any Work Order ("Noble Property").
Client shall retain title to all intellectual property rights embodied in software, and any modification or
enhancement thereof, that is provided or developed solely by Client without any violation of the terms of this
Agreement and which is not Noble Property ("Client Property").
The parties agree that performance hereunder may result in the development of new concepts, software,
methods, techniques, processes, adaptations and ideas, in addition to the Noble Property and/or Client
Property, which maybe delivered -by Noble or embedded in Noble's deliverables ("New Property"). The parties
agree that ownership of New Property shall be determined on a case by case basis prior to the execution of a
Work Order requiring the delivery of any New Property and such ownership shall be clearly detailed in such
Work Order. The parties intend for the designation of ownership in the Work Order to be consistent with (but
not necessarily bound by) the following guidelines:
New Property which contains Client's proprietary or confidential information shall belong to Client to the
extent it contains such information; and
New Property which contains Noble's proprietary or confidential information shall belong to Noble to the
extent it contains such information; and
Any other New Property for which ownership is not allocated by Work Order or by the above default rules shall
belong to Noble.
Vol. Pg. 143
E
Each party will assign and shall cause its respective employees, agents, and contractors to assign, without
further consideration, the ownership of software and/or documentation, including all associated intellectual
property rights therein, as necessary to give effect to the ownership terms specified in this Agreement. Each
party agrees to perform, at the reasonable request of the owner of such software and/or documentation, such
further acts as may be necessary or desirable to transfer ownership of, and to perfect and defend, such
software and/or documentation or other deliverable or work product in order to give effect to these
ownership terms.
In as far as data entered into the system by Client, such data shall be deemed to be owned by Client. Noble
shall have right to use, at its sole discretion, such data in an anonymous fashion, for the purposes of research,
validation, and other commercial use. Anonymous data is defined, for the purposes of this section, to refer to
data that have had all personally identifying characteristics removed, destroyed, obfuscated, or otherwise
rendered de -identifying of the person to whom they relate.
7. LICENSE ' -
In accordance with the terms herein, Noble grants to Client, and Client accepts from Noble, a personal, non-
exclusive and non -transferable (except as otherwise specifically provided by this Agreement) Hosted Site to
use the current version of Licensed Software (or any other version provided to Client by Noble) on Noble's
hosting servers for the specified number of User Positions for the term of this agreement.
Software shall be able to be.used.at.any. of.Client's..business.premises without_the.prior.approval.of Noble. The
Licensed Software may not be used at other locations unless Noble is notified and approves otherwise, such
approval not to be unreasonably withheld. Use of the Licensed Software may be subsequently transferred to
other locations maintained by Client, provided (1) the total number of User Positions at which the Licensed
Software is used by Client does not exceed the number of User Positions specified in Exhibit A and (2) Client
provides Noble with written notice within thirty (30) days after such transfer.
The Licensed Software shall be used only for the processing of Client's own business, which may include
servicing and maintaining records on behalf of its customers and clients. Client shall not permit any third party
to use the Licensed Software. Authorized agents or contractors of Client acting for Client shall not be
considered "third'parties" for purposes of such limitation provided; however that disclosure of Noble
Confidential Information to such agents or contractors will be subject to the provisions of Section 18
("Confidentiality").
Client shall not use or allow the use of the Licensed Software (a) for rental or in the operation of a service
bureau; (b) through terminals located outside Client's business premises by persons not employed by or under
contract with Client; or (c) as on-line control equipment in the operation of a nuclear facility, aircraft
navigation or aircraft communication systems, or air traffic control machines.
Client shall not, either directly, or through a third party, reverse engineer, disassemble or decompile any
software provided by Noble, or make any attempt in any fashion except as specifically provided in this
Agreement to obtain the source code to the Licensed Software, nor shall Client reproduce or distribute, the
Licensed Software or Hosted Site, or any part thereof, as part of any other software program. Further, Client
6
may not create any software program which makes direct function calls to any libraries which are Third Party
Materials and which are designated as unavailable for such purposes in Exhibit B.
Client is strictly prohibited from installing any third party software on Noble's servers without the express
written authorization of Noble.
In the event that the authorized third party software disrupts Noble's server, Noble shall have the right to
temporarily disable the software until the problem can be resolved.
In the event that the Client installs third party software on Noble's servers without the express written
authorization of Noble's, Noble shall have the right to terminate the Services- without_ notice pursuant to
Section 8 herein
8. TERM AND TERMINATION
The term of this Agreement shall be for one (1) year. Contract service shall commence upon the execution of
this agreement and shall remain in effect for the original one-year (1 -year) term and, thereafter, for renewal
terms on a year-to-year basis until terminated (i) by Client in the event the Hosted Site is taken out of service
and upon sixty (60) days' notice to Noble; (ii) by either party upon sixty (60) days' notice prior to the expiration
of the original one-year (1 -year) or any subsequent one-year (1 -year) renewal term; (iii) by either party upon a
default of the other party, such default remaining uncured forthirty (30) days from the date of written notice
from the non -defaulting party to the other specifying such default; (iv) upon the bankruptcy or -insolvency of .
Noble; or (v) the Software Hosting Agreement is terminated. Upon such -termination, Noble shall refund to _.
Client a portion of the maintenance fee prorated to reflect the date of termination and neither Noble nor
Client shall have any further obligations hereunder, unless the termination is enacted by Client under part two
(ii) of this section, in which case no refund of maintenance fees is due to Client by Noble.
Each party has the right to terminate this Agreement and license(s) granted herein:
Upon written notice if the other party, its officers or employees violate any material provision of this
Agreement including, but not limited to, Section 18 ("Confidentiality") or Section 3 ("Consideration"), provided
that the non -breaching party is insubstantial compliance with the terms of this Agreement. The default notice
must be clearly identified as such, be referenced to this Section 8, and specify in detail the basis for the alleged
material breaches. Except with regard to breaches of confidentiality -(which -shall be ten [10] -days) and -
payment obligations (which shall be fifteen [15] business days), the breaching party shall have thirty (30) days
from receipt of such notice to correct such breach;
In the event the other party (i) terminates or suspends its business, (ii) becomes subject to any bankruptcy or
insolvency proceeding under federal or state statute or (iii) becomes insolvent or becomes subject to direct
control by a trustee, receiver or similar authority.
in the event of termination by reason of Client's failure to substantially comply with any material part of this
Agreement, or upon any act which shall give rise to Noble's right to terminate, Noble shall have the right, at
any time, to terminate the license(s), deactivate the Hosted Site, and take immediate possession of the
Licensed Software and documentation and all copies wherever located, without additional demand or notice.
7
Within five (5) days after termination of the license(s) as provided above, Client will return to Noble any
Licensed Software in the form provided by Noble or as modified by Client at Client's cost, or upon request by
Noble destroy the Licensed Software and all copies, and certify in writing that they have been destroyed.
Termination under this Article shall not relieve Client or Noble of obligations regarding confidentiality of the
Licensed Software.
Without limiting any of the above provisions, in the event of termination as a result of Client's failure -to
substantially comply with any of its material obligations under this Agreement, Client shall continue to be
obligated for any payments due. Termination of the license(s) shall be in addition to and not in lieu of any
equitable or other remedies available to Noble.
Notwithstanding anything contained in this Section 8 to the contrary, once Client has made full payment of the
license fee for any particular term of hosting the Licensed Software, Noble cannot terminate the license
granted hereunder with respect to such program, except for an uncured breach by Client of the terms of
Section 7 ("License"), Section 11 ("Compliance with Law"), Section 18 ("Confidentiality") or Section 22
("Assignment").
Notwithstanding anything herein to the contrary, in the event of termination of this Agreement by Client for
cause prior to acceptance of the Licensed Software, the software licenses granted hereunder shall be canceled
and Client shall discontinue use of the Licensed Software and Hosted Site and return all copies thereof to
Noble and Noble shall refund any license fees paid. Upon such termination and return of the Licensed Software
and repayment, the parties hereto shall be discharged of all further liabilities under this Agreement except for
such liabilities arising out of the continuing obligations of confidentiality and -non -solicitation -of employees.- , '--
Notwithstanding anything herein, pursuant to Sections 7.7 and 11, Noble may immediately terminate this
Agreement and withdraw the hosting services in the event that in the sole discretion of Noble, it determines
that:
Client is using.or allowing, authorizing or assisting the Hosted Site to be.used for illegal purposes; or
Client downloads or installs third party software to its Hosted Site without the express written authorization of
Noble.
9. WARRANTIES
Noble warrants that, for thirty (30) days following Client acceptance of the Licensed Software furnished under
this Agreement or the deliverables provided pursuant to a Work Order hereunder (the "Warranty Period"), the
Licensed Software, exclusive of Third Party Materials, will substantially'conform to the accepted. level of
performance as set forth in Section 5.2(a) ("Warranty"). To the extent that Client notifies Noble in writing
during the applicable Warranty Period of any material non -conformity of the Licensed Software or deliverables
with such acceptance level, and provides Noble with (a) Client's estimation of the severity of such non-
conformity and (b) such printouts, typescripts, documentation and other details of such non -conformity as
Noble shall request, Noble's sole obligations to use reasonable commercial measures to remedy or provide a
work -around for such defect. In determining the timing of its response, Noble shall be entitled to take into
account the severity of the defect.. In the event that Noble determines that the Licensed Software is not
E]
defective in such respect, Client shall reimburse Noble for its services at Noble's then current consulting rate
for such services. .
To the extent its agreement with a supplier of Third Party Materials permits, Noble shall pass through to Client
any performance warranty relative to such Third Party Materials; provided, however, that Noble makes no
additional or supplemental warranty with respect thereto.
Noble warrants that it has, and on the date of acceptance of the Licensed Software will have, the full right and
authority to grant this license and that neither this license nor performance under this Agreement does or shall
conflict with any other agreement or obligation to which Noble. is a party or by which it is bound.
Noble warrants that its technical and consulting services willbe of a professional'quality conforming to
generally accepted industry standards and practices. During the thirty (30) day period following completion of
any such services, Noble shall, upon receipt of written notice from Client describing a breach of the foregoing
Warranty in such reasonable detail as is requested by Noble, perform the services described in such written
notice so as to conform to generally -accepted industry standards and practices.
These warranties do not cover defects or nonperformance due to causes and products external to the Licensed
Software and are not valid with respect to such defects or nonperformance.
If the Licensed Software is not in substantial compliance with the warranties contained in this Agreement at -
the end of the Warranty Period, Noble shall extend the Warranty Period until the Licensed Software is brought
into such compliance.
If any modification is made to the Licensed'Software byClient without Noble's approval, this Warranty shall
immediately be terminated with respect to such modified software. Correction for difficulties or defects
traceable to Client's unauthorized modifications or unauthorized systems changes shall be billed to Client at
Noble's standard time and material charges.
Noble -makes no warranties with regard to Third Party Materials-. Along with the transfer of title, Noble agrees
to transfer and assign to Client all of Noble's rights and interests in and with respect to all purchase
agreements forThird Party Materials being supplied under this Agreement between Noble and other
manufacturers and distributors, subject to any limitations set forth in such agreements relating to such
transfers. Upon request by Client, all purchase agreements will be submitted -to Client for prior approval: Noble
will execute any -documents or instruments reasonably necessary to effect the transfer and assignment of
Noble's rights and interests thereunder. Noble makes no representation as to the effectiveness, adequacy or
enforceability of such transferred rights.
Except as otherwise specifically provided by this Agreement, Noble's sole liability for any damages relating to
the (a) performance of the Licensed Software and sufficiency of the services hereunder or (b) matters covered
by this Warranty, shall be limited to the provisions of this Section 9 regardless of whether any liability is based
on contract or other theory.
THE WARRANTIES IN THIS SECTION 9 ARE LIMITED WARRANTIES AND ARE THE ONLY WARRANTIES MADE BY
NOBLE. NOBLE MAKES AND CLIENT RECEIVES NO ADDITIONAL WARRANTY, EXPRESS, IMPLIED, OR STATUTORY,
INCLUDING BUT NOT LIMITED TO ALL WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR
PURPOSE. NO AGENT, CONTRACTOR OR EMPLOYEE OF NOBLE, EXCEPT NOBLE'S DULY AUTHORIZED
Vol. a11 Pg. I47
REPRESENTATIVE, IS AUTHORIZED TO ALTER OR EXCEED THE WARRANTY OBLIGATIONS OF NOBLE AS SET
FORTH HEREIN.
10.NON-SOLICITATION OF EMPLOYEES
Each party agrees that, during the period of performance of this Agreement, and for a period of one (1) year
following completion of the period of performance, it will not solicit for employment or hire the employees of
the other party without such other party's prior written consent thereto. The period of performance for
purposes of this Section 10 shall begin on the effective date of this Agreement and end upon the earlier to
occur of: (1) final payment by Client of any fees due under Section 3 of this Agreement; or (2) termination of
this Agreement and the license(s) granted hereunder.
If either party hires any personnel of the other -party who are or have been assigned to perform work for the
party seeking to hire such personnel under this Agreement, the hiring party shall pay the other party a fee for
the additional benefit obtained thereby. -If such hire occurs during the performance of this Agreement or
within one (1) year following completion of the period of performance, the hiring party shall pay an amount
equal to one hundred percent (100%) of the total first-year compensation paid to such personnel. -
11.COMPLIANCE WITH LAW
This Agreement is made subject to any laws, regulations, orders or other restrictions on the export of the
Licensed Software, -or information about the Licensed Software,•which-may be imposed at anytime or from
time to time by the United States Government. Client (i) shall comply with all such laws, regulations, permits,
orders and other restrictions to the extent that they are applicable to Client and (ii) shall not, directly or
indirectly, export or re-export (as defined in the United States Export Administration Regulations) the Licensed
Software or any information about the Licensed Software to any country for which the United States
Government, or any agency thereof, requires an export'license or other governmental approval without first
obtaining the same. Noble shall comply with all applicable statutes with respect to labor employed, and shall
protect and indemnify Client against any payroll taxes or contributions imposed with respect to employees of
Noble or any subcontractor by any applicable law dealing with old age benefits, FICA, unemployment
compensation, health insurance and related subjects: Noble and Client agree that Noble is an independent -
contractor. Nobleshallbe liable for and hereby represents to -Client that all.payments and obligations to -
subcontractors and suppliers will be timely made and satisfied at all times during the term of this Agreement,
and agrees to indemnify Client for any loss to Client relating to Noble's violation of the provisions of this
Article, provided, however, Noble is given prompt written notice of any claim or action and control, authority,
information, and reasonable assistance for defense or settlement thereof; and provided further that Client
shall not settle such claim, suit or proceeding without the written consent of Noble.
Client acknowledges and agrees that Noble may elect at its sole discretion to monitor the activities of the
Client on it Hosted Site. Client agrees to use the -Services and -the Website for legal -purposes only. In the event
that Noble becomes aware or reasonably believes, in its sole discretion, that the Website is being used for
Illegal purposes, Noble'shall be entitled to immediately terminate the Agreement and the Services without
notice in addition to any remedies to which it may be entitled under law.
10
Client agrees to indemnify and save harmless Noble from and against all losses, damages, actions or causes of
action, suits, claims, demands, penalties and interest arising in connection with or out of any illegal use of the
Licensed Software or the Hosted Site.
12.APPLICABLE LAW
The law of the State of Texas applies to this Agreement and the rights, duties, and obligations of the parties
hereto. The state and or federal courts in Brazos County, Texas, shall have exclusive jurisdiction of any action
arising out of or.relating to this Agreement and each of the parties further irrevocably agrees to waive any
objection to the venue of any such suit or proceeding in Brazos County, Texas, or to in personam jurisdiction,
provided that service is effective.
The United Nations Convention on. Contracts for the International Sale of Goods -is excluded from application
hereto.
11PROPRIETARYRIGHTS INDEMNITY
Noble shall defend, indemnify and hold harmless Client with respect to any claim, demand, cause of action, or
liability, including attorneys' fees, to the extent that such Is based upon a claim that the Licensed Software,
(including any deliverables pursuant to Work Orders) used by Client within the scope of the licenses granted
hereunder, infringes any United States, UK, Hong Kong, France, Germany, Switzerland, or Japan patent, any.
United States copyright, or any trade secret or other intellectual property rights; provided that Noble is
promptly notified in writing of such claim and provided further that Noble shall have the exclusive right to
control such defense. The acceptance, by Noble, of tender of defense of any claim shall give Noble the right to
select legal counsel and manage the defense, provided that Client shall be given regular notice and
opportunity to participate in such litigation, at Client's expense. In no event shall Client settle any claim,
lawsuit or proceeding without Noble's prior written approval. Client may, at its own expense, assist in such
defense if it so chooses.
In the event of any such claim, litigation or threat thereof, Noble, at its sole option and expense, may procure
for Client the right to continue to use the Licensed Software or, at its sole option and expense, may replace or
modify the Licensed Software with functionally -compatible, non -infringing software. If such settlement or such
modification is not reasonably practical in the sole opinion of Noble, after giving due consideration to all
factors including financial expense, or if a temporaryor final injunction or other judgment is.obtained against
Noble with respect to the Licensed Software or any part thereof, Noble may cancel this Agreement or the
applicable Work Order and the licenses granted thereunder, upon fifteen (15) days written notice to Client and
-
shall refund to Client the unamortized portion of the amounts paid to Noble by Client for the development
and/or acquisition thereof based upon five (5) year straight-line depreciation, such depreciation to commence
on the date on which the Licensed Software was first accepted hereunder. Upon such repayment Noble shall
be discharged of all further liability hereunder except for the obligations set forth in Section 13.1 hereof.
To the extent its agreement with a vendor of Third Parry Materials permits, Noble will pass through to Client
any proprietary rights indemnity relating to such Third Party Materials; provided, however, that Noble gives no
additional or supplemental indemnity with respect thereto.
VOL Pg. 149
11
The foregoing states the entire liability of Noble and the exclusive remedies of Client with respect to the
infringement of any proprietary rights by the Licensed Software or any parts thereof, and Client hereby
expressly waives any other such liabilities.
14. GENERAL INDEMNITY
The parties acknowledge that it may be necessary for the employees of each to be present at the facilities of
the other for extended periods of time. The parties agree upon reasonable notice to provide the employees of
the other with all reasonable facilities and services to assure that their services may be properly performed.
Each party will instruct its employees to conform to the internal regulations and procedures of the other party
while on such party's premises.
Additionally, each party agrees to indemnify, defend, and save harmless the other party, its officers, agents
and employees from any and all claims and losses accruing or resulting to any person, firm, or corporation for
personal injury or tangible property damage, but only to the extent of the negligence and/or willful
misconduct of the indemnifying party.
15.INSURANCE
Noble certifies, and will provide evidence thereof at Client's request, that Noble maintains:
A standard policy covering the obligations of Noble for Worker's Compensation Insurance pursuant to the laws
of California or such other jurisdiction as applicable.
Insurance covering bodily injury and property damages in the amount of not less than $1,000,000 for each
occurrence and $3,000,000 aggregate. Such coverage may be achieved through a combination of commercial
general -liability and umbrella liability policies.
Automobile liability insurance covering all.owned, non -owned, and hired vehicles with a combined single limit
for bodily injury and property damage of not less than $2,000,000 per accident.
16.LIMITATION OF LIABILITY
NEITHER PARTY SHALL BE LIABLE FOR CONSEQUENTIAL, EXEMPLARY; OR INCIDENTAL DAMAGES OF THE
OTHER PARTY OR OF DIRECT DAMAGES GREATER THAN THE LIMITATIONS ESTABLISHED HEREIN EVEN IF IT HAS
BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
Noble shall not be liable to Client for cumulative direct damages greater than the lesser of (1) the total amount
having then been paid by Client to Noble under this Agreement, or (2) if such damages arise in connection with
the performance of any Work Order, the amount having then been paid by Client to Noble under such Work
Order; provided, however, that the limitation of this sentence shall not apply to Noble's obligations set forth in
Section 13 ("Proprietary Rights Indemnity") or Section 14 ("General Indemnity") of this Agreement or for such
Vol. aq9 Pg � 15d
12
liabilities covered by the insurance defined in Section 15 ("Insurance") in which case the limits of such
coverage will govern.
Except where the limitation does not apply as described above, Client releases Noble from all obligations,
liability, claims, or demands relating to the Licensed Software and Documentation and this Agreement in
excess of the limitations provided for in this Section 16. The parties acknowledge that the limitation set forth in
this Section is integral to the amount of fees levied in connection with the license of the Licensed Software and
Documentation and the services rendered hereunder and that, were Noble to assume any further liability
other than as set forth herein, such fees would of necessity be set substantially higher.
Client further agrees that it shall have no claim or cause of action against,third party licensors to -Noble of any-
Third
ny Third Party Materials which are embedded in the Licensed Software, except to the extent such rights have
been duly assigned to Client.
17.FORCE MAJEURE
Neither party'shall be liable for default or delay caused by any occurrence beyond its reasonable control or
beyond the reasonable control of any subcontractor, including but not limited to fires, strikes, accidents, acts
of God and subcontractor defaults. In the event Noble should be delayed in the completion of any portion of
the work by reason of any such occurrence, the time within which the portion of work is to be completed shall
be extended by the period of such delay, but no such extension shall be made unless a notice thereof is
presented by Noble to Client in writing within ten (10) working days after the occurrence of such delay and no
payment shall be made by Client to Noble for any expenses incurred by'Nobleby reason of any such default or
delay.
In addition to the foregoing, Noble shall not be liable for default or delay -caused by Noble's -efforts to comply
with U.S. Government export control laws and regulations. In the event -that U.S; Government export control
laws or regulations change after the execution -of this Agreement and -such changes inhibitor prohibit Noble
from performing under this Agreement, Noble shall not be liable for its non-performance.
18.CONFIDENTIALITY
Any information which a party considers to be confidential or proprietary shall, if tangible, be marked as such
or, if communicated orally, designated at the time and promptly confirmed in writing as such. information
which is so marked or designated and confirmed, and the Licensed Software regardless of form or'designation;
shall be "Confidential Information" under this Agreement. Information received by Noble while on the
premises of Client shall be deemed Confidential Information whether marked as such or not.
Confidential Information shall be held in trust and used only as necessary forthe performance of this
Agreement. Confidential Information shall be treated with the same degree of care to avoid disclosure to third
parties as is used with respect to the recipient party's own Confidential Information, but not less than a
reasonable degree of care.
Vol. a98 Pg. is I
13
Confidential Information shall be disclosed only to those employees or agents of a party who have a need to
know such information and are under a binding obligation of confidentiality with respect to any such
information received. Confidential Information shall not be disclosed to any other third party without the prior
written -consent of the party disclosing the Confidential Information. The party receiving Confidential
Information shall defend, indemnify and save the disclosing party harmless from and against any and all
damages, including reasonable attorneys' fees, sustained as a result of the unauthorized use or disclosure of
the disclosing party's Confidential Information.
Confidential Information shall not include information (a) at the time of its disclosure was known to the party
to whom disclosed; (b) is already in the public domain or becomes generally known or -published without
breach -of this Agreement; (c) Is lawfully disclosed by a third party free to disclose such information; (d),is
independently developed by the party to whom disclosed without reference to or use of the Confidential
Information; or (d) is legally required to be disclosed provided that the party so compelled shall promptly
notify the other party so as to=permit such other party to appear and object to the disclosure and further
provided that such disclosure shall not change or diminish the confidential and/or proprietary status of the
Confidential Information.-
Notwithstanding
nformation Notwithstanding the restrictions of this Section 18, Noble or Client may announce the parties' -relationship in a
press release subject to the reasonable written approval of the other party.
19.DISPUTE RESOLUTION
Except as. provided in Section 20 below and unless otherwise required in orderto'coriplywith deadlines under`
the law, neither party shall file an action or institute legal proceedings with respect to any dispute,
controversy, or claim arising out of, relating to, or in connection with, this Agreement until: (a) the aggrieved
party has given the other party written notice of its grievance setting forth the nature of the dispute, the
amount involved, if any, and the remedy desired, and delivering same by certified mail; (b) the other party has
failed to provide a prompt and effective -remedy, (c) the aggrieved party has_requested senior executives for
both parties to. meet and discuss the matter in order to consider informal and amicable -means of resolution;
and (d) either such meeting failed to occur within fifteen (15) days after such request or the meeting did not
produce a mutually satisfactory resolution of the matter.
20. 1 NJ U NCTIVE RELIEF
Noble and Client hereby acknowledge and agree that damages at law and -the dispute resolution provisions of
Section 19 may be inadequate. remedies for the breach of Sections 6 ("Title"), Section 7 ("License"), Section 10
("Non -Solicitation of Employees") or Section 18 ("Confidentiality") -hereof, and, accordingly, Noble and Client
hereby agree that Noble and/or Client may be entitled to temporary and permanent injunctive or other
equitable relief with respect to any such.breach without the necessity of proving actual damages or posting a
bond -or other security or resorting to the provisions of Section 19. The rights -set forth in this Section 20 shall
be in addition to any other rights which the parties may have at law or in equity.
Noble and Client agree that if any portion of this Relief provision is found to be over -reaching or
unenforceable, that these provisions can, nonetheless, be applied to the extent -found to be enforceable.
Vol, .`� Pg • �S a
14
21. NOTICES
Unless stated otherwise, all notices, approvals, consents, requests, demands, or other communication to be
given to either party shall be in writing by any means where receipt is acknowledged, including electronic
transmission, except by facsimile transmission, and shall be effective on the date of receipt thereof. If
undeliverable, or if receipt is not acknowledged by the receiving party, such communication shall be effective
ten (10) days from the date mailed or sent.
Such communication shall be addressed to the parties, except Default Notices and Notices of Termination
which shall be addressed to the parties and their legal counsel, at their respective addresses set forth below,
or at any other address that each party shall provide to the other in writing:
NOBLE'S LEGAL COUNSEL:
Noble Software Group, LLC Lasher Holzapfel Sperry & Ebberson
PO Box 990891 601 Union St., Suite 2600
Redding, CA 96099- Seattle, WA 98101-4000.
Attention: Chief Financial Officer Attention: Ronald E. Braley
22.ASSIGNMENT
This Agreement shall be binding upon and inure to the benefit of the parties' respective successors and
permitted assigns. Neither party may assign this Agreement and/or any -of its rights and/or obligations
hereunder without the prior written consent of the other party and any such attempted assignment shall be
void, except that either party may assign this Agreement and/or any of its rights and/or obligations hereunder,
upon written notice to the other party to another entity in the event of that party's merger or -consolidation
with another -entity; without the consent of the other party, provided that the assignee is capable of fulfilling
and intends to fulfill the obligations of the assigning party under this Agreement. Each parry may terminate
this Agreement. in case there is a change of control of the other party, but shall not be entitled to any refund
whatsoever and all amounts owing shall be immediately paid.. The term, "Change of Control" shall be limited
to an ownership change of more than Fifty Percent (50%) during any twelve-month period. In the case of a
governmental agency as Client, the term, "change of control" shall be limited to a complete transfer of the
responsibilities of such agency for which this Software has been licensed to another agency.
23.GENERAL
This Agreement constitutes the complete and exclusive statement of the agreement between the parties as
relates to the subject matter.and supersedes all proposals, oral or written, and all other representations,
statements, negotiations and undertakings relating to the subject matter.
No change in, addition to, or waiver of any of the provisions of this Agreement shall be binding upon either
party unless in writing signed by an authorized representative of such party. No waiver by either party of any
breach by the other party of any of the provisions of this Agreement shall be construed as a waiver of that or
any other provision on any other occasion.
Vol. aq,2) Pg. I s a
15
In the event any one or more of the provisions of this Agreement shall be held by a court of competent
jurisdiction to be invalid, illegal, or unenforceable, the remaining provisions of this Agreement shall remain in
effect and the Agreement shall be read as though the offending provision had not been written or as the
provision shall be determined by such court to be read.
Upon termination or other expiration of this Agreement, each party shall forthwith return to the other all
papers, materials and other properties of the other held by it for purposes of execution of this Agreement.
The captions used in this Agreement are inserted for the convenient reference of the parties and in no way
define, limit or describe the scope or intent of this Agreement or any part hereof.
Dates or times by which Noble is required to make performance underthis license shall be postponed
automatically for so long as Noble is prevented from meeting them by causes which are Client's responsibility.
The prevailing party in a controversy or claim shall have the right to collect its reasonable expenses incurred in
enforcing this Agreement, including reasonable attorney's fees.
This Agreement may be executed in two original counterparts, which together shall constitute the same
Agreement, but only one of which need be -produced to evidence the Agreement.
The parties further agree that the rights and obligations set forth in Sections 3, 4, 6,10,11, 12, 13, 14,16,18,
19, 20, 21, and subsections 23.1, 23.2, 23.3, 23.4, and 23.7 shall survive the completion or termination of this
Agreement for any reason -and enforcement thereof shall not be subject to any conditions precedent.
IN WITNESS WHEREOF, each party -has caused a counterpart original of this Agreement to be executed
as of the date first written above by its authorized representative.
ACCEPTED BY:.
CLIENT -NOBLE SOFTWARE GROUP, LLC.
Signed: ned:
SPrint name. r1 fit., Vy Print Name
Title: •�. Title:
Date:, % Date:
n62��� _01 o Iri
0.V •. 1� 0 Y T
'-Pv e S',JA"*
16
EXHIBIT A: LICENSED SOFTWARE
LICENSED SOFTWARE
All listed Licensed Software will be delivered by a Hosted Site, created and maintained by Noble for the
purposes of delivering the Licensed Software to Client via the Internet.
PRODUCT DESCRIPTION
Noble Assessment Platform Web -based hosted service to deliver assessment
and case planning tools.
USE OF LICENSED SOFTWARE
The Licensed Software listed above may be used in accordance with the Software License Agreement to
support the following:
Up to 28 named users
Vol. ag°o Pg. 1 �s
17
EXHIBIT B: THIRD PARTY MATERIALS
OVERVIEW
Noble is not responsible for the procurement and delivery of any third -party materials to the Client as part of
the execution of this agreement.
18
EXHIBIT C: CLIENT TASKS
OVERVIEW
This document describes the major activities required of the Client staff or their consultants or agents in the
execution of this Agreement. - - -
CLIENTTASKS
The Client will provide the necessary hardware, operating system software, web server software, and database
software for the installation of the Licensed Software, as agreed between Noble and the Client.
Implementation services such as installation, implementation, and training will be executed as a. separate
Work Order referencing this Agreement;
The Client will provide an appropriate environment, during normal business hours, upon reasonable_ notice, for
Noble on-site support personnel and training staff to work at Client's site;
The Client will provide network related services to allow clients to access the Licensed Software;
The Client will provide client operating systems and platforms with Microsoft Internet Explorer 11 or better, as
well as Adobe Reader for the viewing of any reports; -
If Client elects to utilize ihtegration services; `Client will develop and maintain the middleware"component
required for integration;
If Client elects to migrate data from previous assessment systems, Client will provide Noble with the data to be
migrated in SQL Server backup file format and authorize Noble to access and utilize provided data for the
purposes of migrating data to the Noble Assessment Platform.
voo. a 8 P9. 15
19
EXHIBIT D: PRICING
LICENSED SOFTWARE
The Licensee may use the following Software at the locations listed/defined in this Agreement.
PRICING FOR LICENSED SOFTWARE
Pricing for 28 named users is set at $16,647.00 USD
PRODUCT
PRICE
Annual Hosting for Noble Assessment Platform, 28 named users $16,647.00
INSTALLATION/DELIVERY SERVICES/ACCEPTANCE
In order to ensure the effectiveness and success of the delivery services, Noble will assign the following project
team:
(1) Client Representative
(1) Systems Engineer
(1) Project Manager
At times additional staff may be required for the current tasks, and equally at other times the number of staff
working on a project may be less than that indicated above. The team members listed above will charge their
time as agreed by Customer and Noble toward the services agreement as listed above.
ACCEPTANCE CRITERIA
ASSESSMENT PLATFORM
All Active Enterprise Component software (as delineated above) is deemed accepted after delivery to client
and five days of the system running without a severity 1 error.
CASE PLANNING
The Case Planning module will be considered accepted following all case plan reports allowed for are able to
be completed and be saved for a subject.
INTEGRATION
Integration will be deemed accepted after the system successfully imports data for all areas of the application
for which the customer has implemented integration methods per the documentation.
The system may not be considered acceptable if it encounters any unresolved severity 1 problems as defined
in the Noble Software Maintenance Agreement. Customer will accept the system in parts as indicated in the
project plan and in conjunction with the system test plans.
;, • ,. t . ..•, 15 •
20
TRAINING PROGRAM
For the duration of this contract, any training requested will be provided at the rate of $2,200 per day and
include all expenses.
PAYMENTSCHEDULE
The schedule of payment is as follows:
Software Hosting Fees and Training will be Invoiced upon contract execution. All invoices are /net 30.
Item Price
Software Hosting Total $16,647.00
Total Amount Due $16,647.00
Vol.
21
EXHIBIT E: SAMPLE NOBLE SOFTWARE GROUP, LLC WORK ORDER
Addendum Reference (Date/Number/Code)
This addendum specifies additional software licenses and services to be provided by Noble Software Group,
LLC ("NOBLE") to Brazos County Juvenile Probation ("Client"). All terms and conditions of the Software License
Agreement between Noble and Client, dated ("Agreement"), apply to this addendum as if the same had been
set forth herein in full. In case of conflict between the terms of this addendum and the Agreement, the terms
of this addendum shall prevail.
1. PROJECT IDENTIFICATION AND DESCRIPTIVE INTRODUCTION
2. DESCRIPTION OF SOFTWARE LICENSED AND/OR SERVICES
2.1 Software and Authorized Sites. The software under this addendum consists of the following components
which may be used at the following authorized sites:
2.2 Services. The implementation or other services consist of the following
3. FEES
3.1 Software. Individual prices and the total price are as follows:
3.2 Maintenance on Software
Quarterly rate: $ or the following percentage of the software'list price: -
Maintenance is under the terms of the
("Maintenance Agreement")
agreement dated
3.3 Services (e.g., installation, support, training). Services will be performed on either a time -and -
materials -and -expenses basis or a fixed price basis at the following rates/fees:
3.4 Hardware (if any)
3.5 Expenses (e.g., travel, meals, hotel)
4. PAYMENT SCHEDULE (WHEN ARE TO BE PAID)
4.1 Software license fees
4.2 Services
4.3 Maintenance fees
4.4 Hardware
S. PROJECT PLAN/PERFORMANCE SCHEDULE
22
6. ACCEPTANCE CRITERIA AND PROCEDURE. UNLESS SPECIFIED BELOW, ACCEPTANCE IS UPON DELIVERY.
7. WARRANTY
8. PREREQUISITES/CLIENT TASKS
9. OWNERSHIP OF THE DELIVERABLES
ACCEPTED:
CLIENT NOBLE SOFTWARE GROUP, LLC.
[Do Not Sign —Sample Work - [Do Not Sign —Sample Work
Signed: Order] Signed: Order]
Print name:
Title:
Date:
Print Name:
Title:
Date:
von. ani � pg. (LQ i
SOLE SOURCE SINGLE SOURCEjgNO SUBSTITUTE USTIFICAT�UN
Complete this form and submit to Purchasing for Sole Source purchases over $1000.00
REQIJISITIOIY.# TEM[Sj Noble Assessment `COST:$
1. Check the category most applicable to your requirement:
[DSole Source. (No other known source or the only source meeting specifications.)
❑Single Source. (Only the designated :Supplier is acceptable due to territories; others may exist)
Other. Please Explain
U. Check the description(s) most applicable to your requirement:
Oltem has characteristics unique to a Single manufacturer essential to proposed use.
Proprietary repair or replacement item.
Designed Into fabricated equipment
QRequired for test and evaluation:.
❑Emergency acquisition as defined in LGC 262
QOthere
111. Defining Item I Supplier uniqueness:
A. What are the minimum use requirements (mg., operating specs; dimensions; tolerances; accuracy; purity; reliability; useful life, etc.)?
web -based Microsoft. Net Framework; evidence based automated assessments
B. How are these requirements critical to your needs?
TJJD standards require completion of case plans, suicide Shuman trafficking assessments
G What other suppliers were considered and Why were they rejected? (Brand names and suppliers should be specified)
NIA- no other vendors have an automated systems for state risk needs assessments
D. Why is this make, model, service, or supplier the only one acceptable?
-Noble is the only vendor who has automated the TJJD (state) approved risk needs tools
Prepared By: Lupe M. Washington Date: 8122/19
(DepartdientPersonnel)
Approved By: Linda Ricketson 8/22119
(Department Head or Elected Official) Date:
ENERNMEM
Purchasingllc. e�nig .. .. _
DApproved By: Lfflda eon inn Date: 8i<22/19
❑Dented By:. Date:
Reason:
Vol. aqg P9. Ua
Noble.. _
support;ZaDnoblesg.eom
1320 Yuba 5t. Suite. #212
Redding, CA 96001
To whom it may concern:
Thank you for your interest in the Noble Assessment Platform. Noble offers the same
features found in other assessment platforms, but has many proprietary innovations
that cannot be found in competing products. The items listed below are proprietary
innovations:
1. The software is entirely based on Microsoft's .NET framework
2. Provides a PREA assessment to enhance youth safety and demonstrate PREA
compliance
3. Provides a form authoring tool that allows for end users to create scoreable
assessments and non -scored forms for easy data collection.
4. Mapping of PACT assessment results to -industry -standard 8 criminogenic
need areas
5. A case planning tool that highlights stabilizing factors such as homelessness
and mental health issues; helping officers focusing on critical needs prior to
assigning general case.planning goals.
6. An automated inter -rater reliability site designed to offer your staff the ability
towatchprofessional interviews, complete assessments on those videos, and
have the results of the completed assessments compared to a model
assessment completed by experts.
7. Noble is the only assessment vendor who has automated the current standard
case plan and Title 1V -E case plans published by TJJD.
8. Noble's software supports transfers of youth assessment and case plan data
between other agencies that also use Noble's software.
9. Access to the CSE -IT tool, along with automatic transmission of CSE -IT data to
TJJD.
We think that you will find, as our customers have, that these features set our
product apart in terms of functionality and overall efficacy.
VO I. aq'o Pg. I( -q3
Furthermore, Noble Software is used by TJJD and allows for your county's youth
records to be transferred to and from TJJD as needed. All but one Texas
county/Judicial District is currently using the Noble Assessment Platform, allowing
for seamless exchange of data.
Sincerely,
Diana Norris
President
Noble Software Group
(530) 276-8487
Vol. aq� �g.�
r,.. ni��
BRAZOS COUNTY
.PRIVATE PROPERTY ACCESS FORM
E Duane Peters
B.Mms County Judge �A
AM, Brazos County Road & Bridge Dept.
Steve Aldrich 2617 Hwy 21 West
Commissioner Pct, 1 Bryan, Tens 77803
Office: 979.622.2127
Sammy Cataiena Fax: 979.7750453
Commissioner Pct, 2
1%
0
Nancy Berry Duane Peters. s� -
Commissioner Pct. 3 Late
'Judge
S
e
. Irma Cawley .
Commissioner PM A
I. OWNER(S):; Charles Vernor (903) 658-5205
(903) 658-2856
AI. ADDRESS: 4374 Cliff Road
Bryan, Texas 77808-9444
.III. LOCATION OF WORK: 500 feet .southeast of Cliff Road on Warren Ranch Road
Property I D 10933 - Isaiah Curd .Survey, A-11., Tract 43, 24.87 acres
IV. DESCRIPTION OF WORK: Request permission to enter property to construct detour
across .property' in order to replace roadway: culvert on Warren Ranch Road.:: .
Work will require the County to remove andfoe trim existing vegetation within work` '.
area, install temporary culvert and install permanent rock riprap to control erosion,'
if needed.
Additional Comments:: Upon completion of work detour will be removed and";°
ground will be hydro-mulched. County will coriiaensate property owner $2,000.00':
for replacement of fence that is removed for construction.
V. MAINTENANCE:.. Yes No X
IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: NIA
.I (we) the. undersigned owners) grant.permission to Brazos .County the ability to access the
::above mentioned private. property for.roadway'maintenance'
purposes.
C-
-Owner's Signature: ! ..:Date:-
�� Charles Vernor
Prartha •i.: .aneril Darrell W. Kolwes
:.County Engineer
,. : � Right:of Way Agent
va.q8 pg: t LQs
SUNGARD PENTAMATION
PAGE NUMBER
DATE: 08/22/2019
BRAZOS COUNTY, TX
B30URN11
TIME: 12:08:37
BATCH JOURNAL ENTRY EDIT LIST
CONTROL NUMBER
J E NUMBER
DESCRIPTION
PERIOD/YR STATUS
RECORD FUND
DIV/FUND
ACCOUNT.
PROJECT ACCOUNT ITEM DESCRIPTION
DEBIT AMOUNT
CREDIT AMOUNT
08*27*CC
080084
C RUSHING 7.30.31.19
11/19 COMPLETE
374684 0100
31000100
61801000
LPROB190 61801000 C RUSHING 7.30.31.19
299.50
374685 0100
0100
20123780
C RUSHING 7.30.31.19
299.50
TOTAL
JOURNAL
ENTRY
299.50
299.50
08*27*CC
080085
G WASHINGTON 7.30.31
11/19 COMPLETE
374686 0100
31000100
61801000
LCORT190 61801000 G WASHINGTON 7.30.31
297.62
374687 0100
0100
20118390
G WASHINGTON 7.30.31
297.62
TOTAL
JOURNAL
ENTRY
297.62
297.62
08*27*CC
080086
K MABLE-BAZY 8.5.7.1
11/19 COMPLETE
374688 0100
31000200
61801000
LDETN190 61801000 K MABLE-BAZY 8.5.7.1.
286.20
374689 0100
0100
20123780
K MABLE-BAZY 8.5.7.1
286.20
TOTAL
JOURNAL
ENTRY
286.20
286.20
08*27*CC
080087
L RICKETSON 7.29.31.
11/19 COMPLETE
374690 0100
31000100
61801000
LCORT190 61801000 L RICKETSON 7.29.31.
474.21
374691 0100
0100
20377300
L RICKETSON 7.29.31.
474.21
TOTAL
JOURNAL
ENTRY
474.21
474.21
TOTAL
CONTROL
NUMBER
1,357.53
1,357.53
TOTAL
REPORT
1,357.53
1,357.53
0
CO
1
PRO
Z.7/
Duane Peters Date
County Judge
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2018-2019 BUDGET YEAR
NO. 18/19 47.1— 47.9
On this the 27th day of August 2019 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Cormnissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 27th day of August 2019 the Court heard and approved a budget
amendment(s) for the 2018-2019 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 11 September 2018, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 27th day of August 2019.
THE COMM HSSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By: Q�� ,
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
VOL _oci_`Pg. I l�7
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 18119 - 47.1
R79719(11A
FUND DEPARTMENT DIVISION CATEGORY. DESCRIPTION Increase Decrease
General Fund Commissioners' Coun Contineencv Departmental Support 12.500.00
General Fund Road & Bride Minor Acquisitions 12.500.00
Commissioners' Court and Road & Bridge
Reallocation of funds to the appropriate department's account to cover die cost to purchase security cameras with software for the R&B Shop and the area where the gas pumps are located at
R&B.
nnp
`Date
.711
County
.het t�CCnUn[itl�']�n DdeS��
.", � 5 to
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME Increase Decrease
0100
11001500
61130000
CR
Contingency 12500.00
0100
56001000
67285000
DR
Equipment - Surveil. & Security 12,500.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDf14ENTS
No. 18119.47.2
R127f2n'19
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners' Court Non -De arunental Minor Acquisition 711.55
General Fund Sheriff Administration Minor Acquisitions 711.55
Commissioners' Court and Sheriff Administration
Reallocation of funds to die appropriaw department's account to purchase areplacement printer for the Sheriff Administration.
s l
h t# ` pPro_.
z l
/
FDC_-�ACCnUOtIA
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100
11000500
67670000
CR
Printers
711.55
0100
28000100
67670000
DR
Printers
711.55
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 18119 - 47.3
51117191110
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
Grant Fund T11D-Grant R Intergovernmental 12.485.25
Grant Fund TJJD-Gmnt R Contractual Services 12.485.25
TJJD-Grant R
To move revenue from FY 2019 to FY 20. The computer contract funded by Grant R from TJJD has expenses in FY 20 that must be account for.
x n IP!
V2019
"
artmei roq �t Dafe =s }4.
voi. rc). 8 pg. 1'70
FUND
DIV ACCT
DR/CR ACCOUNT NAME
Increase Decrease
3000
48055000
DR Printers
11,485.35
3000
313100 71020000
CR Com uter Contracts
11,485.25
voi. rc). 8 pg. 1'70
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 18/19 - 47.4
wsw9n,t0
FUND
DEPARTMENT
DIVISION
CATEGORY DESCRIPTION
Increase Decrease
General Fund
Commissioners' Court
Contingency
De anmental Support
444,100.00
General Fund
Commissioners' Court
Court Support - Civil
Salary and Wages
4,100.00
General Fund
Commissioners' Court
Court Support - Civil
Contractual Services
200,000.00
General Fund
Commissioners'Court
Court Support - Civil
Professional Services
240,000.00
Visiting Judges
4.100.00
0100
11020000
71040000
DR
Contract Placement
200,000.00
0100
11020000
72191000
DR
Cluster Court Support
80.000.00
0100
11020000
72201000
DR
Court Appt. Attorneys - CCL 1
100.000.00
0100
11020000
72202000
DR
Court Appt. Attorneys - CCLi2
30.000.00
0100
11020000
72205000
DR
Court Appi. Attome s - 85th
30.000.00
Commissioners' Court and Court Su ort -Civil
Reallocation of funds to the appropriate de anmenfs
account to cover the cost of visitin g 'udges, contract placement and court appointed
attorneys for the remainder of FY 19.
yrss f a
ti F T i
p
8/21!2019'
County Judge Approval _ Date
Far.:lce6un'tini u`"aai6i'
nt :e='.:,,"_. �Ki r ......s'
=..r ,fit r_ ?.:::,? ! ` f +P .,11#1;r�A'Vr t—'- a_4.'m A
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100
11001500
61130000
CR
Contingency
444,100.00
0100
11020000
51642000
DR
Visiting Judges
4.100.00
0100
11020000
71040000
DR
Contract Placement
200,000.00
0100
11020000
72191000
DR
Cluster Court Support
80.000.00
0100
11020000
72201000
DR
Court Appt. Attorneys - CCL 1
100.000.00
0100
11020000
72202000
DR
Court Appt. Attorneys - CCLi2
30.000.00
0100
11020000
72205000
DR
Court Appi. Attome s - 85th
30.000.00
vol.X98 pg. 1'71
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 18/19 - 47.5
8/27/2019
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Constable Pct 93 Departmental Suppon 487.00
General Fund Constable Pct. #3 Repair and Maint 487.00
Constable Pct. 03
Reallocation of funds to the appropriate department's account to cover the cost of ticket writer maintenance fees for FY 19.
r s ,t7Qz t
_.. _._ merit "Approval; w a Date.
3
Foul countsv .osesOaT`y�; _a
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME Increase
Decrease
0100
30301100
61280000
CR
Dues
187.00
0100
30301100
61500000
CR
Printing
300.00
0100
30301100
65150000
DR
Com uter Maint 487.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 18/19.47.6
011711m a
FUND DEPARTMENT DIVISION
CATEGORY DESCRIPTION Increase Decrease
Fleet Shop - Light
General Fund Equipment
Re air and Maint 3.833.90
Fleet Shop - Heavy
General Fund Equipment
Minor Acquisitions 3.833.90
FUND DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100 11100000
65550000
CR
Radio Maint.
3,833.90
0100 56002000
67386000
DR
Equipment - Other
3,833.90
Fleet Shop - Light Equipment and Flect Shop - Heavy Equipment
Reallocation of funds to the appropriate de artmenfs account to purchase a Dia
ostic Scan Tool.
t y nnp:
rr' ;
!Date 8/211.2
DepartmentApPr
c � ,
j
County -edge Approval ; „-„_, ��-;.pate , ?
Bor4ecounttn
FUND DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100 11100000
65550000
CR
Radio Maint.
3,833.90
0100 56002000
67386000
DR
Equipment - Other
3,833.90
Vol. a9 pg. 173
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 18/19 - 47.7
8/27/2019
FUND
DEPARTMENT
DIVISION CATEGORY DESCRIPTION
Increase Decrease
General Fund
Road & Bridge Admin
Departmental Su ort
1.127,800.00
General Fund
Road & Bridge Admin
Repair & Maintenance
400.000.00
General Fund
Road & Bridue Admin
Capital Ouilay
500,000.00
General Fund
Road & Bridee Admin
Capital Outlay
2.027 800.00
1.127.800.00
0100
56001000
65670000
CR
R&B - Maintenance -General
400.000.00
0100
56001000
80710000
CR
Right -Of -Way Acquisition
500,000.00
0100
56001000
80715000
DR
Roads - Capital
2,027.800.00
Road & Bridge
Reallocation of funds to the appropriate department's account for the rehabilitation of Elmo Weedon.
=.. •St. t3 t S t it att '�SO..;p
ent=Approva(I,;,
� g
County 4 dge_Approval,
orrlecoehtroa"Pur; 1:.
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100
56001000
61130000
CR
Contingency
1.127.800.00
0100
56001000
65670000
CR
R&B - Maintenance -General
400.000.00
0100
56001000
80710000
CR
Right -Of -Way Acquisition
500,000.00
0100
56001000
80715000
DR
Roads - Capital
2,027.800.00
Vol. CA,aqoo Pg. 17 y
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 18/19 - 47.8
8/27/2019
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund -Road & Bridge Repairs & Maint 3,638.17
General Fund Road & Bride Minor Acquisitions 3.638.17
Road & Bridge
Reallocation of funds to the appropriate deparhnent's account to cover the cost to purchase security cameras with sothvare for die R&B Shop and the area where the gas pumps are located at
R&B.
H't MT:"g--
s F RRI3
VtI8121!2019
r -it -. f l 2
,DeparUnentApprov_
i <
County Judge Approval ,. _ _ Dates ,,�_r_ .
FUND DIV ACCT
DR/CR
ACCOUNT NAME Increase Decrease
0100 56001000 65400000
CR
Grounds Maibt 3.638.17
0100 56001000, 67285000-
DR
Equipment - Surveil. & Security 3.638.17-
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No.18119 - 47.9
812712nl9
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners' Court Non -Departmental Professional Services 32.189.08
General Fund Commissioners' Court Non -Departmental Contractual Services 32,189.08
Commissioners' Court
Reallocation of funds to the appropriate department's account to cover the cost of the software contracts that will be associated with the county cell phones for FY 19: MASS360 - S 12.699.68
and Smaish - S 19,489,40.
CaurltyJudge_Approval., ..€:_w.
a!"40— <_7 . .
A
FUND
DIV
ACCT
DRJCR
ACCOUNT NAME
Increase Decrease
0100
11000500
72590000
CR
Professional Fees & Other
32,189.08
0100
11000500
71020000
DR
Computer Contracts
32 189.08
A
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: August 27, 2019
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Brazos Center Maxwell, Stephen Employment
Exposition Complex
Juvenile Services — Administration
._ ,-Records Management
Brown, Eleanor
Kasberg, Stacy
McDaniel, Demetris
Reyes, Christina
Stevens, Jean
Separation -
Change of Status
Change of Status
Change. of Status
Separation...--.--
Risk
eparation.._-.__
Risk Management Mendez, Richard Employment
Road and Bridge
Sheriffs Office - Administration
Sheriffs Office — Detention Center
Arrington, Blake Separation
Nalley, Garrett Employment
DeJesus, Cristobal Separation
Approved in Commissioners' Court: August 27, 2019:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Vol. �— Pg. X77
1
1
prazos County Court Collections Amemen
WHEREAS,'Senatc Bill 1913, 85'b Legislative, Regular Session (2017) sets forth the provisions
regarding the rights of defendants -in ft collection of fees icnpbsed by the court system; and .
WHEREAS, the•Brazos County Collecdons Department currently'ensures that defendants not
only Wiest the obligations set by the judges, but also educates the courts'and community on other
payment options if they are unable to pay assessed Fines or fees immediately-., 6hd
WHEREAS, Senate Bill 89t was passed in the last legislative session, making Collection - - - --
Improvement Programs no longer'niandatory for'any jurisdiction; aril
WHEREAS, the parties have a common •interest in maintaining the Brazos County Collections . ^
Department ur order to ineorpnratc the best practices regarding the collection of legal 'financial
Obligations; .
;NOW THEREFORE, IN CONSIDERATION of the mutual promises to cach'other made -
:hereinafter, the undersigned parties agi+ce that the' Brazos County Collections Department jvill ,
continue collecting rhe court costs, fines, attorney .i'ees_and institution assessed by the courts of
Brazos County,
THIS AGREEMENT.shall go into effect on'September 1, 2019. = _
Signed this day of . -2019.