HomeMy WebLinkAbout2019-07-23 10:00AM REGULAR MEETING9 i 9 JUL 19 A 10: 43
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BRAZOS COUNT
BRYAN, TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT Of BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON JULY 23, 2019 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Commissioner Aldrich
2. Call for Citizen input and/or concerns
Consider and take action on agenda items 3-24:
3. Authorization for the County Judge to submit a form to the Texas Comptroller requesting
a portion of unclaimed capital credits received from electric cooperatives for the year
2018 be returned to Brazos County.
4. ' Contract renewal with Cameron County for juvenile pre -adjudication detention services.
5. Contract renewal with Cameron County for juvenile boot camp services.
6. Contract renewal with Cameron County for juvenile residential services in the L.I.F.E.
and B.R.A.V.E. Program.
7. Contract renewal with Youth Advocate Programs, Inc. for juvenile wrap around services.
8. Permission to advertise an auction of surplus property.
9. Approval of the following amendments to contract #18-139 to reallocate work from
Oracle to GovSense. This change will result in a savings of $5,000 to the county.
• a. Contract 18-139b with Oracle America, Inc. resulting in a deduction of
$345,000.
• b. Contract 18-139d with GovSense, LLC resulting in an addition of $340,000.
10. Approval of following committee for the evaluation of proposals for RFP #19-019
Vending Machines:
• a. Allan Seale -
• b. Nina Payne
• c. Representative from Auditor's Office
• d. Legal (nonvoting)
• e. Purchasing (non voting)
11. Permission to advertise RFP #19-019 Vending Machines.
12. Approval of Amendment #1 to Contract #19-095 - Renovation of County Clerk Storage
Building with GAM Construction. Reduce contract amount by $9,711.00 of the unused
portion of the contingency allowance and increase contract time by 12 days which is
outside of the control of the contractor.
13., Approval of No Award for RFP #19-119 OSP Fiber and Cabling due to no proposals
received.
14. Approval of service contract Cl P #19-554 LVT/Carpet Flooring Replacement at the
Brazos Center with Kellen Commercial Flooring, Inc. in the amount of $31,031.00.
15. Approval of RFP Cl P #19-622 for Reconstruction of Democrat Road to Knife River.
16. Renewal of Contract #20-013R for collection of delinquent criminal and civil court costs,
fines and fees with McCreary, Veselka, Bragg & Allen, PC.
17. Approval of Contract #20-021 with West Law (Clear) for the District Attorney's
I nvestigators.
18. Acceptance of Skylark Springs Phase 1 into the Brazos County road maintenance
system; the roads (Skylark Boulevard, Night Hawk Court and Golden Eagle Drive) and
roadway drainage structures are in compliance with the Brazos County Subdivision
Regulations. Site is located in Precinct 2.
19. Acceptance of Silver Horse Ranch Subdivision into the Brazos County road
maintenance system; the road (Golden Eagle Drive) and roadway drainage structures
are in compliance with the Brazos County Subdivision Regulations. Site is located in
Precinct 2.
20. Expenditure Journal Entries
• FY18/19 070022-070033
21. Tax Refund Applications for the following:
• a. Frederick Deshon Robinson - Overpayment $367.85
• b. Hawkwood Energy Operating - Overpayment $2,025.59
• c. Hawkwood Energy Operating - Overpayment $148.06
• d. Jerry D. Conaway - Overpayment $17.46
• e. City of Bryan - Overpayment $740.98
• f. Robert T. Mills - Overpayment $300.00
• g. Reverse Mortgage Solutions - Overpayment $561.18
• h. Daniel E. Wood I I I - Overpayment $298.88
22. Budget Amendments.-
Budget
mendments:
Budget Amendments FY 18/19,
23. Personnel Change of Status.
Personnel Action Forms
24. Payment of Claims.
vol. ��l(O P9.
25. Juvenile director's report on detention population.
26. Sheriffs report on inmate population.
27. Announcement of interest items and possible future agenda topics.
28. Call for Citizen input and/or concerns
29. Adjourn.
EVol. -�Q P g -
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PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to
attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business
of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
va: Pg.
MINUTES
J U LY 23, 2019
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
July 23, 2019 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Nancy Berry, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Commissioner Aldrich
2. Call for Citizen input and/or concerns
There was no citizen's input.
Consider and take action on agenda items 3-24:
3. Authorization for the County Judge to submit a form to the Texas Comptroller requesting
a portion of unclaimed capital credits received from electric cooperatives for the year
2018 be returned to Brazos County.
vol. aaPg. as _.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
4. Contract renewal with Cameron County for juvenile pre -adjudication detention services.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
5. Contract renewal with Cameron County for juvenile boot camp services.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
6. Contract renewal with Cameron County for juvenile residential services in the L.I.F.E.
and B.R.A.V.E. Program.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
7. Contract renewal with Youth Advocate Programs, Inc. for juvenile wrap around services.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
8. Permission to advertise an auction of surplus property.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
9. Approval of the following amendments to contract #18-139 to reallocate work from
Oracle to GovSense. This change will result in a savings of $5,000 to the county.
• a. Contract 18-139b with Oracle America, Inc. resulting in a deduction of
$345,000.
• b. Contract 18-139d with GovSense, LLC resulting in an addition of $340,000.
A copy of the amended contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
Vola Pg. 3
10. Approval of following committee for the evaluation of proposals for RFP #19-019
Vending Machines:
• a. Allan Seale
• b. Nina Payne
• c. Representative from Auditor's Office
• d. Legal (nonvoting)
• e. Purchasing (non voting)
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
11. Permission to advertise RFP #19-019 Vending Machines.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
12. Approval of Amendment #1 to Contract #19-095 -Renovation of County Clerk Storage
Building with GAM Construction. Reduce contract amount by $9,711.00 of the unused
portion of the contingency allowance and increase contract time by 12 days which is
outside of the control of the contractor.
A copy of the amended contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
13. Approval of No Award for RFP #19-119 OSP Fiber and Cabling due to no proposals
received.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
14. Approval of service contract Cl P #19-554 LVT/Carpet Flooring Replacement at the
Brazos Center with Kellen Commercial Flooring, Inc. in the amount of $31,031.00.
A copy of the service contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
15. Approval of RFP CI P #19-622 for Reconstruction of Democrat Road to Knife River.
The Court voted unanimously to accept the recommendation of the Purchasing Agent
and awarded RFP CIP #19-622 Reconstruction of Democrat Road to Knife River. A
copy of the bid tabulation and contract is attached.
Vol. Pfl• �_
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
16. Renewal of Contract #20-013R for collection of delinquent criminal and civil court costs,
fines and fees with McCreary, Veselka, Bragg & Allen, PC.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
17. Approval of Contract #20-021 with West Law (Clear) for the District Attorney's
nvestigators.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry; Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
18. Acceptance of Skylark Springs Phase 1 into the Brazos County road maintenance
system; the roads (Skylark Boulevard, Night Hawk Court and Golden Eagle Drive) and
roadway drainage structures are in compliance with the Brazos County Subdivision
Regulations. Site is located in Precinct 2.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
19. Acceptance of Silver Horse Ranch Subdivision into the Brazos County road
maintenance system; the road (Golden Eagle Drive) and roadway drainage structures
are in compliance with the Brazos County Subdivision Regulations. Site is located in
Precinct 2.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
20. Expenditure Journal Entries
• FY18/19 070022-070033
A copy is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
21. Tax Refund Applications for the following:
Vol. pg. cwo
• a. Frederick Deshon Robinson - Overpayment $367.85
• b. Hawkwood Energy Operating - Overpayment $2,025.59
• c. Hawkwood Energy Operating - Overpayment $148.06
• d. Jerry D. Conaway - Overpayment $17.46
• e. City of Bryan -Overpayment $740.98
• f. Robert T. Mills - Overpayment $300.00
• g. Reverse Mortgage Solutions - Overpayment $561.18
• h. Daniel E. Wood I I I - Overpayment $298.88
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
22. Budget Amendments.
Budget Amendments FY 18/19
42.1 Reallocate funds for Constable, Precinct 3.
42.2 Transfer funds from Contingency Fund to Risk Management.
42.3 Transfer funds from Contingency Fund to County Court at Law No. 2.
42.4 Reallocate funds for County Attorney.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
23. Personnel Change of Status.
Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
24. Payment of Claims.
Claims 8017075 — 8017347
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
25. Juvenile director's report on detention population.
Juvenile Director Linda Ricketson reported there are 25 juveniles in the detention center,
18 are male and 7 are female, and 23 have electronic monitors.
26. Sheriff's report on inmate population.
Vol. a96o Pg. aC2
Wayne Dicky, Jail Administrator stated there were 678 inmates in jail, 572 inmates are
male and 106 are female, 61 have electronic monitors and 14 are pending for monitors.
27. Announcement of interest items and possible future agenda topics.
Commissioner Berry announced that Thursday, August 1, 2019 will be the Management
Training Series with Nancy Baird at the Brazos Center.
Commissioner Aldrich reminded everyone that the State 4-H Horse Show is going on at
the Expo Complex this week.
Linda Ricketson stated she was at the Expo yesterday and there were a lot of people
there. She said that her grandchildren won 1 st Place and Grand Champion.
28. Call for Citizen input and/or concerns
There was no citizen's input.
29. Adjourn.
The foregoing minutes of the Commissioners Court Meeting held July 23, 2019 have
been examined and are approved in open Court this 6th day of Aust_ 2019, in Bryan,
Brazos County, Texas.
Duane Peters
County Judge
S y Cat na
Commissioner, Precinct 2
Attest:
Karen McQueen
County Clerk
Steve Aldrich
Commissioner, Precinct 1
Nancy Berry
Commissioner, Precinct 3
BRAZOS COUNTY
COMMISSIONER'S COURT
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Vol. ( P9.3o
In conjunction with Local Government Code, Section 381,004, Texas
'.i Property Code, Section 74.602 authorizes the Texas Comptroller of Public
Accounts (Comptroller's office) to allocate a portion of the unclaimed
.3
t capital credits received from electric cooperatives back to the counties in
the cooperatives' service area.
What are unclaimed capital credits?
Electric cooperatives that have lost contact with a
previous customer sometimes report capital credits to
the Comptroller's office as unclaimed property. Texas
law allows counties to claim a portion of unclaimed
capital credits originating from their county and use
them for specific programs.
How are funds divided among
counties?
• Electric cooperatives report unclaimed capital credits
and the county of service from which they originated.
The amount available to each county is based on
the total dollar amount of capital credits remitted
by electric coops in that county per reporting year,
minus anticipated claims as determined by the
Comptroller's office.
• A county may or may not receive funds in a givan year.
Who qualifies?
• Any county can request a portion of these funds.
. The county must follow instructions in Local
Government Code, Section 381.004 to request funds.
• The commissioners court Is the primary governing
body and ultimate decision-making authority on the
legitimacy of fund requests.
Vol., Pg. 3I
General uses of capital credits
The county commissioners court may use capital
credits to develop and administer a program:*
• for state or local economic development
. for small or disadvantaged business development
• to stimulate, encourage and develop business
location and commercial activity in the county
. to promote or advertise the county and its vicinity or
conduct a solicitation program to attract conventions,
visitors and businesses
• to improve the extent to which women and minority
businesses are awarded county contracts
• to support comprehensive literacy programs that
benefit county residents
. for the encouragement, promotion, improvement and
application of the arts
• to su er: a children's advocacy center
'Revim total Government Code. Section HUM beton sty Ung a program,
How to request capital credits
The county judge and/or commissioners court must
complete and submit the form on the back of this notice.
. The form must be signed by a representative of the
commissioners court or the county judge.
. The form must include the complete name,
address and federal tax identification number of the
commissioners court. Funds will be paid directly to
the court.
UNCLAIMED`iPROR,fERTY-'CAi?ITAL CREiDITS FOR COUNTIES
County Request for Capital Credits 1 f I.� J,(�[�
County Name `l c aJ County FEIN �`1 W C00 I -33
Authorized by 9Judge ❑ Commissioners Court
Name of County Judge VX)p 1 I c N tu J Approved Date I,—'I
Send the"requested funds
��toA, � : 2 �(-11
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Address Zoo S ,�l rFA 1 �V � SA-� 32 City �-T�i State I r ` zip � 1��
I acknowledge that the purpose of the funds complies with provisions of
1 1 Texas Local Government Code, Section 381.004,
Name (printe
Signature---�.�- ---_
Email Address Uf1 T__-_fCc hfG�(1�i��Um-ut# '
.CTU
Submit signed and completed form by either mail, email or fax by July 31, 2019.
Mail Texas Comptroller of Public Accounts Email up. holder@cpa.texas.gov
Unclaimed Property Division Fax 512-463.3569
Holder Education and Reporting section
P.O. Box 12019
Austin, Texas 78711-2019
Title n -Y`J
Date— Bf P)
Phone"t q -'3 u � - L4 1 �2
-------------------------------------------------------------------------------------------------------
FOR COMPTROLLER'S USE ONLY: 'Re are authorized to release _% of the total amount available to your county. We will send a
$ payment to the address provided above. By requesting funds, you have certified that they will be used in compliance with the
provisions of Texas Local Government Code, Section 381.004.
Comptroller's Representative
Date
This publication is intended as a general guide and not as a comprehensive resource on the subjects covered.
It is not a substitute for legal advice,
96-1013402/191
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Darrell B. Hester Juvenile Detention Center
September 1, 2019 — August 31, 2020
STATE OF TEXAS § CONTRACT NO JUV2020 - 5 FOR
§ SHORT-TERM DETENTION
COUNTY OF CAMERON 8
DARRELL B. NESTER JUVENILE DETENTION CENTER
Secure Short -Term Detention of Juvenile Offenders
Term; September 1, 2019 —August 31, 2020
This Agreement is entered into by and between -Brazos County Juvenile Board, at the request of and on
behalf of the Brazos County Juvenile Probation Department (collectively referred to as "Juvenile
Probation") and the Cameron County Juvenile Justice Department, a governmental entity licensed to
provide child care services by the Texas Juvenile Justice Department (collectively referred to as "Service
Provider" or "Facility"). The Darrell B. Hester Juvenile Detention Center has been duly certified as being
suitable for the treatment and residential care of children.
ARTICLE I
PURPOSE
1.01 Whereas Juvenile Probation, in order to carry out and conduct its juvenile program in accordance
with the Juvenile Justice Code, Title III of the Texas Family Code has need for the use of detention
facilities to house and maintain children of juvenile age, who are referred to a detention facility for
act(s) of delinquency or act(s) indicating a need for supervision, during pre-trial and pre-dispositional
status or in the post-dispositional treatment prescribed by the Court. The placement facility to be
utilized is owned and operated by Service Provider and is located at 2310 W. Highway 77, San
Benito, Texas 78586. The maling address of the Service Provider is P.O. Box 1690, San Benito
Texas 78586.
ARTICLE II
TERM
2.01. The term of this Agreement is for a period of twelve (12) months, commencing September 1, 2019
and ending August 31, 2020. Such termination shall not affect or diminish the placing dounty's
responsibility for payment of any amounts due and owing at. the time of the termination of the
contract. After receipt of Notice of Termination, the placing County shall remove all children placed
in the Facility on or before the termination date. - -
2.02 The terms of this Agreement shall be extended until such time as all services which have been
requested by the Brazos County Juvenile Probation Department and are pending on the
termination date in section 2.01 above, have been performed. Under this agreement, the Brazos
County Juvenile Probation Department may'tefer male and female juveniles in need of secure
short-term detention.
2'
Vol. ? e Pg. S2�_
Darrell B. Hester Juvenile Detention Center
September 1, 2019 — August 31, 2020
ARTICLE III
SERVICES
3.01 Service Provider will perform the following services:
A. Service Provider agrees to provide a space, if available, at the time Juvenile Probation is
requesting the space. Service Provider reserves the right to refuse admission of any child
deemed inappropriate. Service Provider has resolved to operate the Facility in compliance with
the Juvenile Justice and Delinquency Prevention Act, and therefore, Service Provider will not
accept children whose detention would prevent the Facility from complying with the Juvenile
Justice and Delinquency Prevention Act or those "juveniles who are charged with or has
committed offenses that would not be criminal if committed by an adult or offenses which do not
constitute violations of valid court order, or such non -offenders as dependent or neglected
children.' (§223 (a) (12) (A), Juvenile Justice Delinquency Prevention Act) No child who is
intoxicated or in need of immediate medical attention will be accepted under any circumstances
without having been seen, treated and released by medical professional.
If a child is accepted by the Facility from Juvenile Probation and the child thereafter is
determined to be, in the sole judgment of the Facility Administrator (FA), mentally or physically
unfit, dangerous, unmanageable, unsuitable for the program or combination of such conditions
or whose mental or physical conduct would or might endanger the other occupants of the
Facility, then the FA shall notify Juvenile Probation of the determination. The child shall
immediately be removed from the Facility but in no event no longer than four (4) hours after
notification. It will be the responsibility of Juvenile Probation, at its expense, to provide for the
transportation for the removal of the child.
B. Provide twenty-four (24) hour per day, seven days a week room and board, to include all meals
with basic residential services, including: standard supervision by qualified and certified adults,
snacks, recreation facilities, personal hygiene items, haircuts, transportation, Texas Education
Agency approved educational programming, school supplies, room (rent, utilities, maintenance,
telephone), mental health counseling (if required due to crisis screening or other short term need)
and miscellaneous, as ordered by Juvenile Probation.
C. Ensure that the child's-parent(s), legal guardian(s), or custodian(s) and Juvenile Probation, and
specifically the Juvenile Probation Officer (JPO) are notified if a child in placement makes an
unauthorized departure, becomes seriously ill, or is involved in a serious accident. Juvenile
Probation and parent/legal guardian or custodian will be informed immediately if during working
hours. After normal working hours, the Juvenile Detention Center will be notified as well as the
parenthegal guardian or custodian. In the event of serious illness or accident and for any
required follow-up care, Service Provider shall be responsible for having the child transported
to the nearest hospital or emergency care facility.
D. Children from Juvenile Probation who are alleged to have engaged in delinquent conduct or
conduct indicating a need for supervision, as reflected in a Child in Need of Supervision Order
(CIMS) will be admitted to the Facility under the authority of any Juvenile Court having
jurisdiction or its designated official. Children not released within forty-eight (48) hours (excluding
.3
Darrell B. Hester Juvenile Detention Center
September 1, 2019 — August 31, 2020
weekends and holidays) must have a detention hearing in the appropriate Juvenile Court in
accordance with the Texas Family Code, Title III §54.01. If the child is ordered detained, a
certified copy of the Detention Order must be delivered to the Service Provider prior to the
child's re -admission.
E. Each child placed in the Facility shall be required to follow the rules and regulations of conduct
as fixed and determined by the FA and staff of the Facility.
F. Service Provider agrees that the Facility will accept any child who qualifies, without regard to
such child's religion, race, creed, sex or national origin.
G. It is further understood and agreed by the parties that children placed in pre -adjudication care in
the Facility shall be removed from the Facility by the appropriate authorities from Juvenile
Probation, or its agents, servants or employees at the conclusion of the ten (10) day working
period authorized by the Court Order issued at the conclusion of the initial detention hearing by
the Judge of the appropriate Juvenile Court unless a new Order has been issued authoring the
continued detention, and a copy of the new Order has been delivered to the Facility, or unless
a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver
is received by the Facility. A copy of the Order issued pursuant to the waiver shall be furnished
to the Facility. The same understanding and agreement between the parties exists with the
exception that court orders may authorize detention for up to fifteen (15) working days after the
initial hearing and detention period.
H. It is further understood and agreed by the parties that, children may be released to the JPO or
other appropriate authority of Juvenile Probation pursuant to: (a) paragraph A of this Article,
(b) an Order of Release signed by the Judge of the Juvenile Court of the Cameron County.
I. Service Provider shall be in compliance with all standards and requirements of the Texas
Juvenile Justice Department and all applicable State and Federal law.
J. Each child placed in the Facility shall be provided the opportunity to complete the
Massachusetts Youth Screening Instrument (MAYSI-2) as required by the Texas Juvenile
Justice Department. Facility personnel administering the MAYSI-2 shall be properly trained, sign
the warning page, and document time and date administered. The MAYSI-2 shall then be
promptly provided to Juvenile Probation of the detaining county.
K. Each child placed in the Facility shall be enrolled in an educational program. Required
procedures shall be taken to comply with requirements of Special Education students and their
needs.
L. It is further understood and agreed by the parties that nothing in this contract shall be construed
to permit Juvenile Probation, its agents, servants, or employees any way to manage, control,
direct or instruct Service Provider, its directors, officers, employees, agents, shareholders and
designees in any manner respecting its work, duties or functions pertaining to the maintenance
and operation of the Facility. However, it is also understood that the Juvenile Court of Brazos
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County shall control the conditions and terms of detention supervision as to a particular child
pursuant to the Texas Family Code, §51.12.
ARTICLE IV
COMPENSATION
4.01 Juvenile Probation agrees to pay Service Provider the sum of $100.00 per day for each child that
is placed in the Facility. The daily cost Is based on the projected actual cost of care for children in
the Facility or per agreement with the Service Provider.
4.02 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly
basis. Said invoice shall be submitted within ten (10) working days following the end of the invoiced
month and shall include information deemed necessary for adequate fiscal control, including but not
limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost,
and total monthly cost. Charges will include the day of admittance, regardless of the hour of
admittance. plus the number of days until released, including the day of release regardless of the
hour. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor
Service Provider for financial compliance with -this Agreement. Invoices submitted by Service
Provider in proper form shall be paid by Juvenile Probation in a timely manner in accordance with
Texas Government Code, Chapter 2251, Payment for Goods and Services. Payments shall be made
within thirty (30) working days after receipt. Payment shall be made to Cameron County Juvenile
Justice Department, P.O. Box 1690, San Benito Texas 78586. The Service Provider may, at its
discretion, or upon recommendation of the Cameron County Auditor's Office, impose interest on
payments that become overdue in accordance with §2251.025, Texas Government Code.
4.03 Medical: In addition to the rate agreed upon between the two (2) parties, Brazos County Juvenile
Probation Department agrees to be responsible for payment of medical care to the juveniles placed
at the Facility and to pay for emergency examinations, treatments, medications and/or
hospitalizations in the event the child's medical insurance does not cover the cost. The Facility shall
request authorization from Brazos County Juvenile Probation Department of any medical need
or medical condition requiring care.
If emergency examination, treatment and/or hospitalization outside the facility is required for a
juvenile placed at the Facility, the FA or designee - is- authorized to secure such examination,
treatment and/or hospitalization at the expense of Juvenile Probation. Juvenile Probation agrees
to indemnify and hold harmless Service Provider, their representatives, agents and employees from
any and all liability for charges for reasonable and necessary medical examination, treatment and/or
hospitalization. The FA or designee shall notify Juvenile Probation and the parent/guardian or
custodian of such an emergency immediately but no later than twenty-four (24) hours of its
occurrence.
4.04 Psychological services will be -provided to the child on an as needed basis at the request of Juvenile
Probation and shall be paid by the Service Provider and submitted for reimbursement to Juvenile
Probation. The Facility shall request authorization from Brazos County Juvenile Probation
Department of any medical need or medical condition requiring care.
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4.05 In order to avoid duplicate payments for children being transferred to another child care agency under
contract with Juvenile Probation, the receiving agency will begin to invoice Juvenile Probation on
the day the child is admitted into the program; the Service Provider will also invoice Juvenile
Probation for the last day of care.
4.06 Services which are not directly addressed by this Agreement must be submitted for approval with
associated billing for reimbursement from Juvenile Probation
4.07 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile
Probation. Service Provider will not contact other department employees regarding any claims of
payment.
4.08 Service Provider agrees and understands that all financial obligations of Juvenile Probation
provided for in this Agreement, for which current revenue is not available, will be contingent on the
availability of appropriated funds to meet said obligations.
ARTICLE V
EXAMINATION OF PROGRAM & RECORDS
5.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program
of services provided under the terms of this agreement and / or to review its records periodically.
This examination and evaluation of the program may include periodic on-site visitation, observation
of programs in operation, interview and the administration of questionnaires to the staff of Service
Provider and the children when deemed necessary.
5.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted
children as requested on forms provided by Juvenile Probation.
5.03 For purposes of evaluation, inspection, auditing, or reproduction, Service Provider agrees to
maintain and make available any and all information, records, papers, reports or other documents or
evidence to an authorized representative of Juvenile Probation, the Comptroller General of the
United States, the U.S. Department of Justice, the Texas Juvenile Justice Department or the State
of Texas and/or their duly authorized representatives.
5.04 Service Provider shall retain and make available to Juvenile Probation all financial records,
supporting documents, statistical records, and all other records pertinent to the Agreement for a
minimum of seven (7) years, or until any pending litigation, claim, audit or review, and all questions
arising therefrom have been resolved, and shall make available for Juvenile Probation's inspection,
all contractual agreements with Service Provider's subcontractors for services related to this
Agreement.
5.05 Service Provider understands that acceptance of funds under this Agreement acts as acceptance
of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or
investigation in connection with those funds. Service Providerfudher agrees to cooperate fully with
the State Auditor's Office or its successor in the conduct of the audit or investigation, including
providing all records -requested. Service Provider will ensure that the foregoing -clauses concerning
Darrell B. Hester Juvenile Detention Center
September 1, 2019 — August 31, 2020
the authority of the State of Texas to audit and the requirement to cooperate is included in any
subcontract or arrangement Service Provider enters into in which funds received under this
Agreement form all or part of the consideration.
5.06 Service Provider will have eligibility to receive state funds as required by the Texas Family Code
§231.006 and will be in Good Standing with the State of Texas Comptroller's Office.
ARTICLE VI
CONFIDENTIALITY OF RECORDS
6.01 Service Provider shall maintain strict confidentiality of all information and records relating to children
involved in Juvenile Probation, and shall not re -disclose the information except as required to
perform the services to be provided pursuant to the Agreement, or as may be required by law.
ARTICLE VII
DUTY TO REPORT
7.01 Allegations Occurring Inside the Juvenile System. As required by Texas Family Code Chapter 261
and Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider,
and any of its employees, interns, volunteers, or contractors, shall report any allegation or incident
of abuse, neglect, exploitation, death or other serious incident involving a child in a Juvenile Justice
Facility or Juvenile Justice Program in the following manner:
A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-
four (24) hours from the time the allegation is made, to the following:
1. Local law enforcement agency; and
2. Texas Juvenile Justice Depariment by submitting a TJJD Incident Report Form by email
to abuseneglect(Nd.texas.aov (or if unable to complete the form within 24 hours, then
by calling toll-free 1-877-786-7263, followed by submitting the report within 24 hours of
said call). In addition, for serious incidents, a treatment discharge form or other medical
documentation. that contains evidence of medical treatment pertinent to the reported
incident shall be submitted to the Texas Juvenile Justice Department within 24 hours of
receipt; and
3. With respect to juveniles placed by Brazos County Juvenile Probation Department,
the TJJD Incident Report Form must also be sent to Brazos County Juvenile
Probation Department within 24 hours at facsimile number 979-823-4211, Attention:
Chief Linda Ricketson.
B. For allegations and incidents of sexual abuse or serious physical abuse:
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1. Local law enforcement agency immediately, but no later than one (1) hour from the time
a person gains knowledge of or suspects the alleged serious physical abuse or sexual
abuse. The initial report shall be made by phone to law enforcement;
2. Texas Juvenile Justice Department immediately, but no later than four (4) hours from
the time a person gains knowledge of or suspects the alleged serious physical abuse or
sexual abuse. The initial report shall be made by phone by calling toll-free 1-877-786-
7263. Within 24 hours of the report by phone, the completed TJJD Incident Report Form
shall be submitted by email to abuseneaelct &tiid.texas.aov and
3. With respect to juveniles placed by Brazos County Juvenile Probation Department,
the TJJD Incident Report Form must also be sent to Brazos County Juvenile
Probation Department within 24 hours at facsimile number 979-823-4211, Attention:
Chief Linda Ricketson.
7.02 Allegations Occurring Outside the Juvenile System. Any person who witnesses, learns of, receives
an oral or written statement from an alleged victim orother person with knowledge or who has a
reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death, or other serious
incident involving a juvenile, but that is not alleged to involve an employee, intem, volunteer,
contractor, or Service Provider of a program or facility, shall be reported to law enforcement or to
other appropriate governmental unit as required in Texas Family Code Chapter 261.
7.03 As used within this Agreement:
A. An allegation or incident includes the witnessing, learning, or receiving an oral or written
statement from an alleged victim or other person with reasonable belief or knowledge as to the
occurrence or an alleged abuse, neglect, exploitation, death, or other serious incident involving
a juvenile in a juvenile justice facility or juvenile justice program.
B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -
youth physical assault, or youth sexual conduct.
C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse
by contact or sexual abuse by non -contact.
D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the
conduct that formed the basis of an allegation of abuse, neglect, or exploitation, if the bodily
harm or condition requires medical treatment by a physician, physician assistant, licensed nurse
practitioner, emergency medical technician, paramedic, or dental.
E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous
or detached, operated wholly or.partly by or under the authority of the governing board, juvenile
board, or by a private vendor under a contract with the governing board, juvenile board, or
governmental unit -that serves juveniles under juvenile court jurisdiction. The term includes: a
public or private juvenile post -adjudication secure correctional facility required to be certified in
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Darrell B. Hester Juvenile Detention Center
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accordance with the Texas Family Code; and a public or private non -secure juvenile post-
adjudication residential treatment facility housing juveniles under juvenile court jurisdiction.
F. A juvenile justice program is a program or department operated wholly or partly by the governing
board, juvenile board, or by a private vendor under contract with the governing board or juvenile
board that serves juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The
term includes ajuvenile justice alternative education program and a non-residential program that
serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board
jurisdiction and a Juvenile Probation department.
ARTICLE VIII
PRISON RAPE ELIMINATION ACT
8.01 Service Provider shall adopt and comply with all federal, state, county and city laws, ordinances,
regulations and standards applicable to the provisions of services described herein and the
performance of all obligations undertaken pursuant to this Contract, including the Prison Rape
Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual
assault of incarcerated persons, including juveniles, and addresses the detection, elimination,
prevention and reporting of sexual assault in facilities housing adult and juvenile offenders
[PREA §115.312 (a)].
Under PREA, Service Provider shall make available to the Chief JPO (CJPO) all incident -based
aggregated data reports for every allegation of sexual abuse at its facility or facilities, and all
such data may be requested by the Department of Justice from the previous calendar year no
later than June 30 [PREA§115.387(e) and (f)].
Under PREA, the Service Provider shall be subjected to annual contract monitoring by Juvenile
Probation to ensure that the Service Provider is complying with PREA standards [PREA
§115.312 (b)]. To comply with this standard the Service Provider will make available to the
CJPO all incident- based aggregated sexual abuse data within 24 hours of the allegation,
Under PREA, Juvenile Probation will make the aggregated sexual abuse data for each Service
Provider-avallable-to the public via the Juvenile Probation website [PREA§115.389(b)].
Service Provider will be subject to a Department of Justice PREA audit every three (3) years
beginning August 20, 2013. Service Provider shall be solely responsible for paying for a PREA
audit.
ARTICLE IX
CRIMINAL HISTORY SEARCHES
9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees,
interns, volunteers, or contractors providing services in a juvenile justice facility or juvenile justice
program that may have direct unsupervised access to juveniles in the facility or program.
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9.02 Service Providers of juvenile justice facilities or juvenile justice programs licensed by the Texas
Department of Family and Protective Services, Texas Department of State Health Services, or other
state agency are exempt from the requirement to provide documentation of criminal history searches
for staff employed in the program or facility. Service Providers that are individually licensed by the
Texas Department of Family and Protective Services, Texas Department of State Health Services,
or other state agency are also exempt from the requirement to provide documentation of criminal
history searches. Service Provider shall provide Brazos County Juvenile Probation Department
with documentation confirming that Service Provider's license Is currently in good standing with the
licensing entity and shall not provide services under this Agreement unless its license is in good
standing.
9.03 Criminal history searches shall include the following:
A. Texas criminal history fingerprint -based criminal history background search through the Texas
Department of Public Safety.
B. Local law enforcement sex offender registration records check through the public Sex Offender
Registry on the Texas Department of Public Safety website.
C. Federal Bureau of Investigation fingerprint -based criminal history background search at the
National Crime Information Center; intemet-based searches shall not be used to conduct this
background search.
9.04 A copy of the initial criminal history report required by this Agreement and any reports reflecting
subsequent criminal activity shall be maintained for monitoring purposes for whichever of the
following occurs later: duration of the individual's employment or period of service; minimum of three
(3) years; or until any pending litigation, claim, audit or review, and all questions arising therefrom
have been resolved.
9.05 As used within this Agreement, a disqualifying criminal history is a history that includes any one of
the following:
A. A felony conviction against the laws of this state, another state, or the United States within the
past ten (10) years;
B. A deferred adjudication for a felony against the laws of this state, another state, or the United
States within the past ten (10) years;
C. A current felony deferred adjudication, probation or parole;
D. A jailable misdemeanor conviction against the laws of this state, another state, or the United
States within the past five (5) years;
E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state,
or the United States within the past five (5) years;
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F. A current jailable misdemeanor deferred adjudication, probation or parole; or
G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal
Procedure.
9.06 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal
history, an individual must not have direct unsupervised access to juveniles in a facility or program
until at least one year has elapsed since the completion of any period of incarceration, community
supervision, or parole.
9.07 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal
history shall be prohibited from having direct unsupervised access to juveniles in a juvenile justice
facility or a juvenile justice program.
9.08 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior
criminal history from being placed in a position that involves direct unsupervised contact with
juveniles.
ARTICLE X
DISCLOSURE OF INFORMATION
10.01 Service Provider warrants that, prior to entering this contract, It has verified and disclosed the
following information to Juvenile Probation, and agrees -that it shall have an ongoing affirmative
duty underthis Agreement to promptly ascertain and disclose in sufficient detail this same information
to Juvenile Probation:
A. Any and all corrective action required by any of Service Provider's licensing authorities;
B. Any and all litigation filed against Service Provider, or against its employees, interns,
volunteers, subcontractors, agents and/or consultants that have direct unsupervised contact with
juveniles in a juvenile justice facility or juvenile justice program;
C. Any arrest or current criminal indictment of any employee, intern, volunteer, subcontractor, agent
and/or consultant of Service Provider that has direct unsupervised contact -with juveniles in a
juvenile justice facility or juvenile justice program;
D. All pending and past allegations and/or investigations of abuse, neglect, exploitation, death or
other serious incidents involving a juvenile placed by Juvenile Probation in the juvenile justice
facility or juvenile justice program;
E. Any finding of 'Reason to Believe" by a state regulatory agency in a child abuse, neglect and
exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or
consultant of Service Provider that has direct unsupervised contact with juveniles in a juvenile -
justice facility or juvenile justice program was the alleged or designated perpetrator,
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F. The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents
and/or consultants that have direct unsupervised contact with juveniles in a juvenile justice facility
or juvenile justice program that required to register as a sex offender; and
G. The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents
and/or consultants that have direct unsupervised contact with juveniles in ajuvenile justice facility
orjuvenile justice program that have a disqualifying criminal history.
10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and
disclose to Juvenile Probation any and all of the foregoing information as to any individual, whether
a prospective or existing employee, intern, volunteer, subcontractor, agent and/or consultant of
Service Provider, prior to placing that individual in a position that involves direct unsupervised
contact with juveniles in a juvenile justice facility or juvenile justice program.
ARTICLE XI
EQUAL OPPORTUNITY
11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their
parents/guardians or custodians. It will not unlawfully discriminate against any employee,
prospective employee, child, childcare provider, or parent/legal guardian or custodian on the basis
of age, race, sex, religion, disability or national origin. Service Provider shall abide by all applicable
federal, state and local laws and regulations.
ARTICLE XII
ASSIGNMENT & SUBCONTRACT
12.01 Service Provider may not assign or subcontract any of its rights, duties and/or obligations arising
out of this Agreement without the prior written consent of Juvenile Probation.
ARTICLE XIII
OFFICIALS NOT TO BENEFIT
13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no
other public officials of the governing. body -of the locality or localities in which the project is situated
or being carried who exercise any functions or responsibilities in the project, shall participate in any
decision relating to this Agreement which affects or conflicts with his/her personal interest or have
any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof.
ARTICLE XIV
DEFAULT
14.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or
any part of this Agreement, as it deems appropriate, in any one of the following circumstances:
A. If Service Provider fails to perform the work called for by this -Agreement within -the time
specified herein or any extension thereof; or
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Darrell S. Hester Juvenile Detention Center
September 1, 2019 — August 31, 2020
B. If Service Provider fails to perform any of the other material provisions of this Agreement,
including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the
work as to endanger the performance of this Agreement in accordance with its terms, and
C. In either of these two circumstances after receiving notice of default, Service Provider does not
cure such failure within a period of ten (10) days.
14.02 Any default by Service Provider, regardless of whether the default results in termination, will
jeopardize Service Provider's ability to contract with Juvenile Probation in the future, and may
result in the refund of compensation received under this Agreement.
ARTICLE XV
TERMINATION
15.01 This Agreement may be terminated:
A. By either party upon ten (10) days written notice to the other party of the intention to terminate;
or
B. Upon expenditure of available funds.
15.02 If at anytime during the term of this agreement Juvenile Probation, in its sole discretion, determines
that the safety of children being served under this Agreement may be in jeopardy, Juvenile
Probation may immediately suspend the effect of this Agreement, including but not limited to the
obligation to pay, upon giving notice to the Service Provider.
ARTICLE XVI
WAIVER OF SUBROGATION
16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or
rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation.
Service Provider also waives any rights it may have to indemnification from Juvenile Probation.
ARTICLE XVII
INDEMNIFICATION
17.01 It is further agreed that Service Provider will indemnify and hold harmless Juvenile Probation
against any and all negligence, liability, loss, costs, claims, or expenses arising out of wrongful and
negligent act(s) of commission or omission of Service Provider, its agents, servants, or employees
arising from activities under this Agreement. Service Provider shall have no obligation to indemnify
and hold harmless Juvenile Probation for any act(s) of commission or omission of Juvenile
Probation agents, servants, or employees arising from or related to this Agreement for which a claim
or other action is made.
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ARTICLE XVIII
SOVEREIGN IMMUNITY
18.01 This Agreement is expressly made subject to Juvenile Probation's Sovereign Immunity, Title 5 of
the Texas Civil Practices and Remedies Code, and all applicable federal and state law. The parties
expressly agree that no provision of this Agreement is in any way intended to constitute a waiver or
any immunities from suit or from liability that Juvenile Probation has by operation of law. Nothing
in this Agreement is intended to benefit any third party beneficiary.
ARTICLE XIX
REPRESENTATIONS & WARRANTIES
19.01 Service Provider hereby represents and warrants the following:
A. That it has all necessary right, title, license and authority to enter into this Agreement;
B. That it is qualified to do business in the State of Texas; that it holds all necessary licenses and
staff certifications to provide the type(s) of services being contracted for; that it is in compliance
with all statutory and regulatory requirements for the operation of its business; and that there are
no taxes due and owing to the State of Texas, the County of Cameron or any political subdivision
thereof;
C. That it carries sufficient insurance to provide protection to Juvenile Probation under the
indemnity provisions, as well as for any potential liabilities that arise from or related to this
Agreement, that, if requested, it will cause its insurance carrier to identify Juvenile Probation
as a certificate holder on its policy, and will add the Brazos County Juvenile Probation
Department Juvenile Board as additional insured on its policy;
D. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants that
have contact with juveniles in a juvenile justice facility or juvenile justice program will be properly
trained to report allegations or incidents of abuse, neglect, exploitation, death or serious
incidents involving a juvenile under the supervision of Juvenile Probation in accordance with
the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice....
Department administrative rules regarding abuse, neglect, exploitation, death or serious incident;
and
E. That, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that
have contact with juveniles in a juvenile justice facility or juvenile justice program, then it shall
prominently post in all public and staff areas of any and all of its offices/facilities, both the English
and Spanish language versions of the following official notice forms that are available on the
Texas Juvenile Justice Department website: Notice to Public Regarding Abuse, Neglect and
Exploitation and Notice to Employees Regarding Abuse, Neglect and Exploitation. _
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ARTICLE XX
TEXAS LAW TO APPLY
20.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and
all obligations of the parties created hereunder are performable in Cameron County, Texas.
20.02 Service Provider verifies that it does not boycott Israel and will not boycott Israel during the term of
this agreement. The term "boycott Israel" is as defined by the Texas Government Code §2270.002,
effective September 1, 2017.
ARTICLE XXI
VENUE
21.01 Exclusive venue for any litigation arising from this Agreement shall be In Cameron County, Texas.
ARTICLE XXII
LEGAL CONSTRUCTION
22.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable
provision shall not affect any other provision thereof and this Agreement shall be construed as if such
invalid, illegal or unenforceable provision had never been contained therein.
ARTICLE XXIII
ADDITIONAL TERMS & AGREEMENTS
23.01 Service Provider will accept only those children confirmed by authorized officers of Juvenile
Probation to be referred for placement in Service Provider's facility.
23.02 Prior to transporting a child to the Facility for placement in Secure Short -Term Detention, Juvenile
Probation shall call the Facility to ensure that space is available. Placement of children by authorized
officers of Juvenile Probation may be denied if space limitation require as determined by the Facility.
23.03 A child will only be accepted in the Facility upon receipt by the FA of a proper order/ authorization from
the Juvenile Court of Brazos County.
23.04 The child's parent(s), legal guardian(s) or custodian(s) shall bear the primary responsibility for payment
of any medical or dental needs, by personal payment, health insurance, or Medicaid coverage, as well
as clothing or other expenses not provided for in Service Provider's facility.
23.05 Juvenile Probation reserves the right to terminate the client's placement with Service Provider at its
discretion. Service Provider must not release a client to any person or agency other than Juvenile
Probation without the express consent of an authorized agent of Juvenile Probation.
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23.06 Service Provider is under no obligation to accept a client who is deemed inappropriate for placement in
that facility.
23.07 Juvenile Probation is under no obligation to place any child with Service Provider.
23.08 In accordance with §29.012(b)(1) of the Texas Public Education Code, as a condition of this contract for
short-term detention services, Service Provider shall notify the school district in which the facility is
located not later than the third day after the date a child is placed in the Facility.
23.09 Service Provider shall comply with all applicable federal and state laws and regulations, Juvenile
Probation's policies, and Texas Juvenile Justice Department standards pertinent to services provided
under this Agreement.
23.10 Under §231.006, Texas Family Code, the vendor or applicant certifies that the individual or business
entity named in this Agreement, bid, or application is not ineligible to receive the specified grant, loan, or
payment and acknowledges that this Agreement may be terminated and payment may be withheld if this
certification is inaccurate.
23.11 Service Provider is hereby notified that state funds are used to pay for services rendered to Juvenile
Probation. For this reason, Service Provider shall account separately for the receipt and expenditure
of all funds received from Juvenile Probation, and shall adhere to Generally Accepted Accounting
Principles (GAAP) in the accounting, reporting, and auditing of such funds.
ARTICLE XXIV
LEGAL CONSTRUCTION
24.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be
invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall
not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal, or
unenforceable provision had never been contained therein.
ARTICLE XXV
PRIOR AGREEMENTS SUPERSEDED
25.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior
understandings or written or oral Agreement between the parties respecting the within subject matter.
ARTICLE XXVI
AMENDMENTS
26.01 Juvenile Probation may amend, modify or alter the terms of this Agreement and specify an effective
date thereof. Juvenile Probation will then notify Service Provider in writing, dated subsequent to the
date hereof, of such changes -and their effective date. Continuation of services after the effective -date
by Service Provider will signify its acceptance of these changes. if Service Provider declines to accept
changes made by Juvenile Probation, Service Provider may terminate this Agreement subject to the
conditions herein.
16
Vol. � pg
.reel
Darrell B. Hester Juvenile Detention Center
September 1, 2019 — August 31, 2020
ON ac`s 20 1 ` FULLY EXECUTED IN DUPLICATE, EACH OF
WHICH SHA L AVE THE --'FULL FORCE AND EFFECT OF AN ORIGINAL.
MBC�NTY JUVENIL RD
B
Honorable Duane Peters
Brazos County Juvenile Board
By:
Linda Ricketson
Executive Director
CAMERON COUNTY JUVENILE BOARD
By:
Honorable Arturo C. Nelson, Chairperson
Cameron County Juvenile Board
By:
Rose M. Gomez
Chief Juvenile Probation Officer
Cameron County Juvenile Justice Department
David L. Tumlinson, IV
Deputy Director (Contract Manager)
Cameron County Juvenile Justice Department
17
ON�z � , 20 C, FULLY EXECUTED IN
DUPLI T , EACH F WHICH SHALL HAVE THE ULL FORCE AND EFFECT OF AN
ORIGIN .
Brazos
LIM
Duane Peters, County Judge
200 S. Texas Ave., Ste. 332
Bryan, TX 77803
Phone: 979-361-4102
Fax: 979-361-4503
Amador R. Rodriguez Juvenile Boot Camp & Educational Center
September 1, 2019 — August 31, 2020
STATE OF TEXAS § CONTRACT NO JUV2020 — 4 FOR
§ RESIDENTIAL SERVICES
COUNTY OF CAMERON §
AMADOR R RODRIGUEZ JUVENILE BOOT CAMP
Residential Services
Term: September 1, 2019—August 31, 2020
This Agreement is entered into by and between Brazos County Juvenile Board, at the request of and on behalf of the Brazos
County Juvenile Probation Department (collectively referred to as 'Juvenile Probation") and the Cameron County
Juvenile Justice Department, a governmental entity licensed to provide child care services by the Texas Juvenile Justice
Department (collectively referred to as °Service Provider"). The Amador R. Rodriguez Juvenile Boot Camp and Educational
Center has been duly certified as being suitable for the treatment and residential care of children.
ARTICLE I
PURPOSE
1.01 The purpose of this Residential Services Agreement- is to provide the Brazos County Juvenile Probation
Department with residential care services for children alleged or adjudicated to have committed delinquent conduct
or conduct indicating a need for supervision. The placement facility to be utilized is owned and operated by Service
Provider and is located at 2330 W. Highway 77, San Benito, Texas 78586. The'mailing address of the Service
Provider is P.O. Box 1690, San Benito Texas 78586.
ARTICLE II
TERM
2.01 The term of this Agreement is for a period of twelve (12) months, commencing September 1, 2019 and ending August
31, 2020. Such termination shall not affect or diminish the placing County's responsibility for payment of any amounts
due and owing at the time of the termination of the contract. After receipt of Notice of Termination, the placing County
shall remove all children placed in the facility on or before the termination date.
2.02 The terms of this Agreement shall be extended until such time as all services which have been requested by the
Brazos County Juvenile Probation Department and are pending on the termination date in section 2.01 above,
have been performed. Under this agreement, the Brazos County Juvenile Probation Department may refer male
juveniles in need of secure residential placement for a period of-orie hundred eighty (180) successful days to the
Amador R. Rodriguez Juvenile Boot Camp and Educational Center.
ARTICLE III
SERVICES
3.01 Service Provider will provide the appropriate levels of service as defined below:
A. Moderate Level
1. Involvement in age-appropriate structured activ-ities and'education and rehabilitation services and supervision
and guidance that is more than routine in order to -ensure the child's physical and emotional safety.
Intervention from clinical professionals and. appropdately.trainedlcertified paraprofessionals is designed to
maintain or improve functioning appropriate to the child's needs, age, and development.
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Amador R. Rodriguez Juvenile Boot Camp & Educational Center
September 1, 2019 — August 31, 2020
2. Services reflect a range of treatment and rehabilitative interventions, including individual and family therapy,
ongoing assessment, skills building, psychoeducational programming, individualized educational services,
and social and recreational activities.
3. Treatment is based on individual assessment and is responsive to documented needs. May include focus on
specialized populations, not limited to mental health, substance use, or sexual behavior treatment.
4. Appropriate youth include those who display one of more of the following: occasional physical aggression,
frequent non-violent misbehavior, minor self -injurious acts, and/or moderate risk of harm to self or others.
Youth requiring substance abuse treatment are those at risk of developing substantial problems without
intervention or those with a history of substance abuse disorder requiring aftercare and relapse prevention.
Youth requiring sexual behavior treatment include those with moderate treatment needs.
B. Specialized Level
1. Includes involvement in age-appropriate structured activities and education and rehabilitation services and
supervision and guidance that is highly structured and that provides 24-hour monitoring in order to ensure
the child's physical and emotional safety. Intervention from professionals and appropriately trained/certified
paraprofessionals is designed to attain or improve functioning appropriate to the child's needs, age, and
development.
2. Services reflect a full range of treatment and rehabilitative interventions, including individual and family
therapy, ongoing assessment, skills building, psychoeducational programming, individualized educational
services, and social and recreational activities.
3. Treatment is based on individual assessment and is responsive to documented needs. Focus includes
specialized populations, not limited to mental health, substance use, or sexual behavior treatment. Includes
services for multiple or complex needs.
3.02 Service Provider will perform the following services:
A. Service Provider agrees to provide a space, if available, at the time Juvenile Probation is requesting the space.
B. Provide twenty-four (24) hour per day, seven days a week room and board, to include all meals with basic
residential services, including: standard supervision by qualified and certified adults, snacks, recreation facilities,
personal hygiene items, haircuts, transportation, Texas Education Agency approved educational programming,
school supplies, room (rent, utilities, maintenance, telephone) and miscellaneous, as ordered by Juvenile
Probation.
C. Provide and document paraprofessional counseling, off -campus visits or furloughs, major incidents and worker
contacts. Any and all costs associated with off -campus visits or furloughs wili be paid by the parent/legal guardian
or custodian.
D. 'Ensure that the child's parent(s), legal guardian(s), or custodians) and Juvenile Probation, and specifically the
Juvenile Probation Officer (JPO) are 'notified if a child in placement makes an unauthorized departure, becomes
seriously III, or is involved in a serious accident. The JPO and parent/legal guardian or custodian will be informed
immediately if during working hours. After normal working hours, -the Juvenile Detention Center will be notified
as well as the parenVIegal guardian or custodian. In the event of serious illness or accident and for any required
Amador R. Rodriguez Juvenile Boot Camp & Educational Center
September 1, 2019 — August 31, 2020
follow-up care Service Provider shall be responsible for having the child transported to the nearest hospital or
emergency care facility.
E. When requested by the Brazos County Juvenile Probation Department, the Service Provider shall make the
child available for visitation and/or conference calls in order to conduct a Case Plan and subsequent monthly
updates as needed. Service Provider shall participate by providing information regarding progress or lack of in
services provided and displayed behaviors.
F. Provide the JPO with a written report of the child's progress on a monthly basis in a Monthly Progress Report.
G. Document and maintain records of all goods and services provided to contracted children. These records shall
contain, but are not limited to: hours of service provided, number of children served, average length of stay per
client, total hours of counseling or treatment provided. These records shall be made available to Juvenile
Probation for periodic inspection.
H. Maintain copies of the original Individualized Program Plan and the periodic reviews.
Document and maintain records pertaining to the effectiveness of goods and services provided to contracted
children. These records shall contain, but are not limited to: percentage of youth in program successfully
achieving set educational goals, percentage of youth achieving set vocational goals, percentage of youth
achieving set social skills goals, percentage of youth demonstrating overall progress, number and type of
investigations made by the Department of Family and Protective Services or any law enforcement agency due to
reports of abuse and/or neglect. These records shall be made available to Juvenile Probation for periodic
inspection.
J. Any and all medical/psychiatric treatment required to meet the needs of the child, as well as clothing, or other
expenses not provided for in Service Provider's program, shall be the sole responsibility of said child's parent(s),
guardian(s), custodian(s) or court ordered appointed conservator, to be paid by either personal payment, health
insurance, or Medicaid coverage. However, in no case shall a child be denied any needed medical/psychiatric
treatment or clothing due to the inability to pay.
ARTICLE IV
EVALUATION CRITERIA
4.01 The performance of Service Provider in achieving the goals of Juvenile Probation will be evaluated on the basis of
the output and outcome measures contained in this section. Juvenile Probation, at its discretion, may use other
means or additional measures to evaluate the performance of Service Provider in fulfilling the terms and conditions
of the Agreement.
A. Juvenile Probation shall evaluate Service Provider's performance under this Agreement according to the
following specific performance goals for Service Provider:
1. Ensure children complete residential placement.
2. Prevent re -referrals of children during the six (6) months following release from residential placement.
3. Ensure children move down in their Level of Care as they progress in the treatment program.
B. Juvenile Probation shall additionally evaluate Service Provider by the following output measures (in actual
numbers of units of service and activities):
a.
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Amador R. Rodriguez Juvenile Boot Camp & Educational Center
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1. The total number of children placed in residential placement.
2. The total number of children who were discharged from residential placement successfully.
3. The total number of re -referrals of children discharged from placements within six (6) months after release.
4. The total number of children who move down in their Level of Care.
5. The average length of time before a child moves down in the Level of Care.
C. Juvenile Probation shall further evaluate Service Provider by the following outcome measures:
1. Percentage of children in residential placement who will complete their placement as a successful discharge.
2. Percentage of children who have completed placement and not re -referrals within six (6) months after
release.
3. Percentage of children who move down in their Level of Care.
4.02 Service Provider shall report on a monthly basis to Juvenile Probation as to each of the foregoing output and
outcome measures. These reports will be reviewed by Juvenile Probation in order to monitor Service Provider for
programmatic compliance with this Agreement.
ARTICLE V
COMPENSATION
5.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider not
more than the per diem rates based upon the Level of Care provided, in accordance with schedule of rates set by the
Texas Health and Human Services Commission as currently effective or subsequently amended.
5.02 The above fee will be paid only for those children specifically authorized to be placed by Juvenile Probation through
its fiscal or designated official. In no event will the per diem rate exceed that specified for the Level of Care provided.
For services rendered under this agreement, Juvenile Probation shall pay the sum of One Hundred Three Dollars
and Three Cents ($103.03) perday per child -for Moderate -Care or One Hundred Forty -Five Dollars ($145.00)
for Specialized Care for each juvenile for each day juveniles is placed at the facility. Charges will include the day of
admittance, regardless of the hour of admittance; plus the number of days until released, including the day of release
regardless of the hour. It is understood that the Level of Care provided by Service Provider will be reduced to a
lower Level of Care as soon as such reduction is deemed practical by Service Provider, based upon improvements
in the child's attitude and behavior.
Service Provider has an affirmative duty to lower the Level of Care when it is practical to do so. Juvenile Probation
and/or its representative may at any time make such inspection of records and interview both the child and employees
of Service Provider to determine if the child is at a Level of Care necessary to meet the child's treatment and service
needs. If Juvenile Probation determines that the appropriate Level of Care should be or should have been lower,
Service Provider shall lower such level. Service Provider shall remit to Juvenile Probation the difference from
the amount paid and the amount that should have been paid, if the child had been placed at the appropriate level
from the date the child's level should have been lowered, unless Service Provider can show why such a step down
was not practical. If a child enters and exits a program where he has resided for a minimum of 120 days and does
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Amador R. Rodriguez Juvenile Boot Camp & Educational Center
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not move to a lower level, except those who enter at Moderate Level, it will be presumed that the child was not
successfully discharged from the program as set forth in the program. measures. Service Provider shall fully
cooperate in these efforts.
5.03 Medical: In addition to the rate agreed upon between the two (2) parties, Brazos County Juvenile Probation
Department agrees to be responsible for payment of medical care to the juveniles placed at the Amador R. Rodriguez
Juvenile Boot Camp and Educational Center and to pay for emergency examinations, treatments, medications and/or
hospitalizations in the event the child's medical insurance does not cover the cost. The Amador R. Rodriguez Juvenile
Boot Camp and Educational Center shall request authorization from Brazos County Juvenile Probation
Department of any medical need or medical condition requiring care.
If emergency examination, treatment and/or hospitalization outside the facility is required for a juvenile placed at the
Amador R. Rodriguez Juvenile Boot Camp and Educational Center, the Facility Administrator (FA) or designee is
authorized to secure such examination, treatment and/or hospitalization at the expense of Juvenile Probation.
Juvenile Probation agrees to indemnify and hold harmless Service Provider, their representatives, agents and
employees from any and all liability for charges for reasonable and necessary medical examination, treatment and/or
hospitalization. The FA or designee shall notify Juvenile Probation and the parentiguardian or custodian of such
an emergency immediately but no later than twenty-four (24) hours of its occurrence.
5.04 Service Provider will submit an invoice for payment of services to the Juvenile Probation Fiscal Officer on a monthly
basis. Said invoice shall be submitted within ten (10) working days following the end of the invoiced month and shall
include information deemed necessary for adequate fiscal control, including but not limited to: hours worked, to be
attributed to specific clients if appropriate, date service was rendered, hourly rate, total daily cost, and total monthly
cost. Each invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider
for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid
by Juvenile Probation in a timely manner in accordance with Texas Government Code, Chapter 2251, Payment for
Goods and Services. Payments shall be made within thirty (30) working days after receipt. Payment shall be made
to Cameron County Juvenile Justice Department, P.O. Box 1690, San Benito Texas 78586. The Service Provider
may, at its discretion, or upon recommendation of the Cameron County Auditor's Office, impose interest on payments
that become overdue in accordance with §2251.025, Texas Government Code.
5.05 Any income received by Service Provider toward the support of a child from sources other than this Agreement,
including but not limited to Social Security, medical insurance coverage, or contributions from parent/legal guardian
or custodian or others must be documented as to each child for whom a billing is submitted and deducted from the
invoice submitted to Juvenile Probation.. Documentation..must lnclude,thpsufficient identifying information of the
parties receiving the services, the dates and times services were provided, and such other information deemed
necessary for adequate fiscal control.
5.06 In order to avoid duplicate payments for children being transferred to another child care agency under contract with
Juvenile Probation, the receiving agency will bill Juvenile Probation on the day the child is admitted into the
program; the Service Provider will also invoice Juvenile Probation for the last day of care.
5.07 Services which are not directly addressed by this Agreement must be submitted for approval with associated billing
for reimbursement from Juvenile Probation.
5.08 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation. Service
Provider will not contact other department employees regarding any claims of payment.
5.09 Service Provider agrees and understands that all financial obligations of Juvenile Probation provided for in this -
Agreement, for which current revenue is not available, will be contingent on the availability of appropriated funds to
meet said obligations.
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Amador R. Rodriguez Juvenile Boot Camp & Educational Center
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ARTICLE VI
EXAMINATION OF PROGRAM AND RECORDS
6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services
provided under the terms of this Agreement and/or to review its records periodically. This examination and evaluation
of the program may Include periodic on-site visitation, observation of programs in operation, interview, and the
administration of questionnaires to the staff of Service Provider and the children when deemed necessary.
6.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as
requested on forms provided by Juvenile Probation.
6.03 For purposes of evaluation, inspection, auditing, or reproduction, Service Provider agrees to maintain and make
available any and all information, records, papers, reports or other documents or evidence to an authorized
representative of Juvenile Probation, the Comptroller General of the United States, the U.S. Department of Justice,
the Texas Juvenile Justice Department or the State of Texas and/or their duly authorized representatives.
6.04 Service Provider shall retain and make available to Juvenile Probation all financial records, supporting documents,
statistical records, and all other records pertinent to the Agreement for a minimum of seven (7) years, or until any
pending litigation, claim, audit or review, and all questions arising therefrom have been resolved, and shall make
available for Juvenile Probation's inspection, all contractual agreements with Service Provider's subcontractors
for services related to this Agreement.
6.05 Service Provider understands that acceptance of funds under this Agreement acts as acceptance of the authority of
the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those
funds. - Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the
conduct of the audit or investigation, including providing all records requested. Service Provider will ensure that the
foregoing clauses concerning the authority of the State of Texas to audit and the requirement to cooperate is included
in any subcontract or arrangement Service Provider enters into in which funds received under this Agreement form
all or part of the consideration.
6.06 Service Provider will have eligibility to receive state funds as required by the Texas Family Code §231.006 and will
be in Good Standing with the State of Texas Comptroller's Office.
.. -- ARTICLE VII :
CONFIDENTIALITY OF RECORDS
7.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in
Juvenile Probation, and shall not re -disclose the information except as required to perform the services to be
provided pursuant to this Agreement, or as may be required by law.
ARTICLE VIII
DUTY TO REPORT
8.01 Allegations Occurring Inside the Juvenile System. As required by Texas Family Code Chapter 261 and Title 37 Texas
Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns,
volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious
incident involving a juvenile in a juvenile justice facility or juvenile justice program in the following manner.
Amador R. Rodriguez Juvenile Boot Camp & Educational Center
September 1, 2019 — August 31, 2020
A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24) hours
from the time the allegation is made, to the following:
1. Local law enforcement agency; and
2. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form by email to
abusenealect@tiid.texas.aov (or if unable to complete the form within 24 hours, then by calling toll-free 1-
877-786-7263, followed by submitting the report within 24 hours of said call). In addition, for serious incidents,
a treatment discharge form or other medical documentation that contains evidence of medical treatment
pertinent to the reported incident shall be submitted to the Texas Juvenile Justice Department within 24 hours
of receipt; and
3. With respect to juveniles placed by Brazos County Juvenile Probation Department, the TJJD Incident
Report Form must also be sent to Brazos County Juvenile Probation Department within 24 hours at
facsimile number 979-823-4211, Attention: Chief Linda Ricketson.
B. For allegations and incidents of sexual abuse or serious physical abuse:
1. Local law enforcement agency immediately, but no later than one (1) hour from the time a person gains
knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be
made by phone to law enforcement;
2. Texas Juvenile Justice Department immediately, but no later than four (4) hours from the time a person gains
knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be
made by phone by calling toll-free 1-877-786-7263. Within 24 hours of the report by phone, the completed
TJJD Incident Report Form shall be submitted by facsimile number 1-512424-6717 or by email; and
3. With respect to juveniles placed by Brazos County Juvenile Probation Department, the TJJD Incident
Report Form must also be sent to Brazos County Juvenile Probation Department within 24 hours at
facsimile number 979-823-4211, Attention: Chief Linda Ricketson.
8.02 Allegations Occurring Outside the Juvenile System. Any person who witnesses, learns of, receives an oral or written
statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence
of alleged abuse, neglect, exploitation, death, or other serious incident involving a juvenile, but that is not alleged to
involve an employee, intern, volunteer, contractor, .or -Service Provider of a program or facility, shall be reported to
law enforcement or to other appropriate governmental unit as required in Texas Family Code Chapter 261.
8.03 As used within this Agreement:
A. An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an
alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse,
neglect, exploitation, death, or other serious incident involving a juvenile in a juvenile justice facility or juvenile
justice program.
B. A serious incident is attempted escape; attempted suicide, escape, reportable injury, youth -on -youth physical
assault, or youth sexual conduct.
C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or
sexual abuse by non -contact.
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Amador R. Rodriguez Juvenile Boot Camp & Educational Center
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D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed
the basis of an allegation of abuse, neglect, or exploitation, if the bodily harm or condition requires medical
treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical technician,
paramedic, or dental.
E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or detached,
operated wholly or partly by or under the authority of the governing board, juvenile board, or by a private vendor
under a contract with the governing board, juvenile board, or governmental unit that serves juveniles under
juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication secure correctional
facility required to be certified in accordance with the Texas Family Code; and a public or private non -secure
juvenile post -adjudication residential treatment facility housing juveniles under juvenile court jurisdiction.
F. A juvenile justice program is a program or department operated wholly or partly by the governing board, juvenile
board, or by a private vendor under contract with the governing board or juvenile board that serves juveniles
under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice alternative
education program and a non-residential program that serves juvenile offenders while under the jurisdiction of
the juvenile court or juvenile board jurisdiction and a Juvenile Probation department.
ARTICLE VIII -A
PRISON RAPE ELIMINATION ACT
8-A.01 Service Provider shall adopt and comply with all federal, state, county and city laws, ordinances, regulations and
standards applicable to the provisions of services described herein and the performance of all obligations undertaken
pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -
tolerance standard against sexual assault of incarcerated persons, including juveniles, and addresses the detection,
elimination, prevention and reporting of sexual assault in facilities housing adult and juvenile offenders [PREA
§115.312 (a)].
Under PREA, Service Provider shall make available to the Chief JPO (CJPO) all incident -based aggregated data
reports for every allegation of sexual abuse at its facility or facilities, and all such data may be requested by the
Department of Justice from the previous calendar year no later than June 30 [PREA§115.387(e) and (f)].
Under PREA, the Service Provider shall be subjected to annual contract monitoring by Juvenile Probation to ensure
that -the Service Provider is complying with PREA standards • [PREA §115.312 (b)]. To comply -with this standard the
Service Provider will make available to the CJPO all incident- based aggregated sexual abuse data within 24 hours
of the allegation.
Under PREA, Juvenile Probation will make the aggregated sexual abuse data for each Service Provider available
to the public via the Juvenile Probation website [PREA§1 1 5.389(b)].
Service Provider will be subject to a Department of Justice PREA audit every three (3) years beginning August 20,
2013. Service Provider shall be solely responsible for paying for a PREA audit.
Amador R. Rodriguez Juvenile Boot Camp & Educational Center
September 1, 2019 —August 31, 2020
ARTICLE IX
CRIMINAL HISTORY SEARCHES
9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns,
volunteers, or contractors providing services in a juvenile justice facility or juvenile justice program that may have
direct unsupervised access to juveniles in the facility or program.
9.02 Service Providers of juvenile justice facilities or juvenile justice programs licensed by the Texas Department of
Family and Protective Services, Texas Department of State Health Services, or other state agency are exempt from
the requirement to provide documentation of criminal history searches for staff employed in the program or facility.
Service Providers that are individually licensed by the Texas Department of Family and Protective Services, Texas
Department of State Health Services, or other state agency are also exempt from the requirement to provide
documentation of criminal history searches. Service Provider shall provide Brazos County Juvenile Probation
Department with documentation confirming that Service Provider's license is currently in good standing with the
licensing entity and shall not provide services under this Agreement unless its license is in good standing.
9.03 Criminal history searches shall include the following:
A. Texas criminal history fingerprint -based criminal history background search through the Texas Department of
Public Safety.
B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on the
Texas Department of Public Safety website.
C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime
Information Center; internet-based searches shall not be used to conduct this background search.
9.04 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent -criminal
activity shall be maintained for monitoring purposes for whichever of the following occurs later: duration of the
individual's employment or period of service; minimum of three (3) years; or until any pending litigation, claim, audit
or review, and all questions arising there from have been resolved.
9.05 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the following:
A. A felony conviction against the laws of this state, another state, orfhe United States within the past ten (10) years;
B. A deferred adjudication for a felony against the laws of this state, another state, or the United States within the
past ten (10) years
C. A current felony deferred adjudication, probation or parole;
D. A jailable misdemeanor conviction against the laws, of this state, another state, or the United States within the
past five (5) years;
E. A deferred adjudication for a jailable misdemeanor against the laws of -this state, another state, or the United
States within the past five (5) years;
F. A current jailable misdemeanor deferred adjudication, probation or parole; or
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Amador R. Rodriguez Juvenile Boot Camp & Educational Center
September 1, 2019 — August 31, 2020
G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure.
9.06 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an individual
must not have direct unsupervised access to juveniles in a facility or program until at least one year has elapsed since
the completion of any period of Incarceration, community supervision, or parole.
9.07 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall be
prohibited from having direct unsupervised access to juveniles in a juvenile justice facility or a juvenile justice program.
9.08 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history from
being placed In a position that involves direct unsupervised contact with juveniles.
ARTICLE X
DISCLOSURE OF INFORMATION
10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information
to Juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly
ascertain and disclose in sufficient detail this same information to Juvenile Probation:
A. Any and all corrective action required by any of Service Provider's licensing authorities;
B. Any and all litigation filed against Service Provider, or against its employees, interns, volunteers, subcontractors,
agents and/or consultants that have direct unsupervised contact with juveniles in a juvenile justice facility or
juvenile justice program;
C. Any arrest or current criminal indictment of any employee, intem, volunteer, subcontractor, agent and/or
consultant of Service Provider that has direct unsupervised contact with juveniles in a juvenile justice facility or
juvenile justice program;
D. All pending and past allegations and/or investigations of abuse, neglect, exploitation, death or other serious
incidents involving a juvenile placed by Juvenile Probation in the juvenile justice facility or juvenile justice
program;
E. Any finding of 'Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation
investigation where an employee, intern, volunteer, subcontractor, agent.and/or consultant of Service Provider
that has direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program was the
alleged or designated perpetrator;
F. The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice
program that required to register as a sex offender; and
G. The Identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice
program that have a disqualifying criminal history: - - -- - -
10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to
Juvenile Probation any and all of the foregoing information as to any individual, whether a prospective or existing
employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider, prior to placing that
ii
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Amador R. Rodriguez Juvenile Boot Camp & Educational Center
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individual in a position that Involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile
justice program.
ARTICLE XI
EQUAL OPPORTUNITY
11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parent(s), legal
guardian(s) or custodian(s). It will not unlawfully discriminate against any employee, prospective employee, child,
childcare provider, or parent(s), legal guardlan(s) or custodian(s) on the basis of age, race, sex, religion, disability or
national origin. Service Provider shall abide by all applicable federal, state and local laws and regulations.
ARTICLE XII
ASSIGNMENT & SUBCONTRACT
12.01 Service Provider may not assign or subcontract any of its rights, duties and/or obligations arising out of this
Agreement without the prior written consent of Juvenile Probation.
ARTICLE XIII
OFFICIALS NOT TO BENEFIT
13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public
officials of the governing body of the locality or localities in which the project is situated or being carried who exercise
any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects
or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this
Agreement or the proceeds thereof.
ARTICLE XIV
DEFAULT
14.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this
Agreement, as it deems appropriate, in any one of the following circumstances:
A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any
extension thereof, or
B. If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to
achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the
performance of this Agreement in accordance with its terms, and
C. In either of these two circumstances after receiving notice of default, Service Provider does not cure such failure
within a period of ten (10) days.
14.02 Any default by Service Provider, regardless of whether the default results in termination, will jeopardize Service -
Providees ability to contract with Juvenile Probation in the future, and may result in the refund of compensation
received under this Agreement.
ARTICLE XV
TERMINATION
15.01 This Agreement may be terminated:
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A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or
B. Upon expenditure of available funds.
15.02 If at anytime during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety
of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend
the effect of this Agreement, including but not limited to .the obligation to pay, upon giving notice to the Service
Provider.
ARTICLE XVI
WAIVER OF SUBROGATION
16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its
employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives
any rights it may have to indemnification from Juvenile Probation.
ARTICLE XVII
INDEMNIFICATION
17.01 It is further agreed that Service Provider will indemnify and hold harmless Juvenile Probation against any and all
negligence, liability, loss, costs, claims, or expenses arising out of wrongful and negligent act(s) of commission or
omission of Service Provider, its agents, servants, or employees arising from activities under this Agreement.
Service Provider shall have no obligation to Indemnify and hold harmless Juvenile Probation for any act(s) of
commission or omission of Juvenile Probation agents, servants, or employees arising from or related to this
Agreement for which a claim or other action is made.
ARTICLE XVIII
SOVEREIGN IMMUNITY
18.01 This Agreement is expressly made subject to Brazos County's Sovereign Immunity, Title 5 of the Texas Civil
Practices and Remedies Code, and all applicable federal and state law. The parties expressly agree that no provision
of this Agreement is in any way intended to constitute a waiver or any immunities from suit or from liability that
Juvenile Probation has by operation of law. Nothing in this Agreement is intended to benefit any third party
beneficiary..
4 f„
. ARTICLE XIX
REPRESENTATIONS & WARRANTIES
19.01 Service Provider hereby represents and warrants the following:
A. That it has all necessary right, title, license and authority to enter into this Agreement;
B. That it is qualified to do business in the State of Texas; that it holds all necessary licenses and staff certifications
to provide the type(s) of services being contracted for; that it is in compliance with all statutory and 'regulatory
requirements for the operation of its business; and that there are no taxes due and owing to the State of Texas,
the County of Cameron or any political subdivision thereof;
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C. That it carries sufficient insurance to provide protection to Juvenile Probation under the indemnity provisions,
as well as for any potential liabilities that apse from or related to this Agreement, that, if requested, it will cause
its insurance carrier to identify the Juvenile Probation as a certificate holder on its policy, and will add Juvenile
Probation as additional insured on its policy;
D. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with
juveniles in a juvenile justice facility or juvenile justice program will be properly trained to report allegations or
incidents of abuse, neglect, exploitation, death or serious incidents involving a juvenile under the supervision of
Juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable
Texas Juvenile Justice Department administrative rules regarding abuse, neglect, exploitation, death or serious
incident; and
E. That, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with
juveniles in a juvenile justice facility or juvenile justice program, then it shall prominently post in all public and
staff areas of any and all of its offices/facilities, both the English and Spanish language versions of the following
official notice forms that are available on the Texas Juvenile Justice, Department website: Notice to Public
Regarding Abuse, Neglect and Exploitation and Notice to Employees Regarding Abuse, Neglect and Exploitation.
ARTICLE XX
TEXAS LAW TO APPLY
20.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations
of the parties created hereunder are performable in Cameron County, Texas.
20.02 Service Provider verifies that it does not boycott Israel and will not boycott Israel during the term of this agreement.
The term "boycott Israel" is as defined by the Texas Govemment Code §2270.002, effective September 1, 2017.
ARTICLE XXI
VENUE
21.01 Exclusive venue for any litigation arising from this Agreement shall be in Cameron County, Texas.
ARTICLE XXII
ADDITIONAL TERMS AND AGREEMENTS-
22-01
GREEMENTS
22.01 Service Provider will accept only those children confirmed by authorized officers of Juvenile Probation to be
referred for placement in Service Provider's facility.
22.02 Juvenile Probation recognizes that part of a client's rehabilitation program may include time away from the
residential setting of Service Provider, such as weekends and holidays, and that Service Provider must retain
space for the client until his/her return. To this end, Juvenile Probation agrees to pay Service Provider the full
amount due for such regularly scheduled days away from the residential setting or its program, provided they do not
exceed four (4) days .par month per client and that prior approval has been obtained by Juvenile Probation.
Furloughs.will not be authorized by -,Service Provider except in only highly -unusual situations and solely at the
approval of Juvenile Probation. Unoccupied bed space constitutes days away from the facility. Individualized
Program Plans may warrant additional days away from the residential setting if approved in writing by Juvenile
Probation; however, any additional days away from the residential setting will not be charged to Juvenile Probation.
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Amador R. Rodriguez Juvenile Boot Camp & Educational Center
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22.03 The child's parent(s), legal guardian(s) or custodian(s) shall bearthe primary responsibility for payment of any medical
or dental needs, by personal payment, health insurance, or Medicaid coverage, as well as clothing or other expenses
not provided for in Service Provider's program.
22.04 Juvenile Probation reserves the right to terminate the client's placement with Service Provider at its discretion.
Service Provider must not release a client to any person or agency other than Juvenile Probation without the
express consent of an authorized agent of Juvenile Probation.
22.05 Service Provider is under no obligation to accept a client who is deemed inappropriate for placement in that program.
22.06 Juvenile Probation is under no obligation to place any child with Service Provider.
22.07 Juvenile Probation shall provide a written psychological, psychosocial or psychiatric evaluation. If the battery of
tests included in the evaluation is older than one (1) year prior to admission, a clinical interview performed within one
(1) year prior to admission shall be submitted with an updated diagnosis and prognosis.
22.08 In accordance with §29.012(b)(1) of the Texas Public Education Code, as a condition of this contract for residential
services, Service Provider shall notify the school district in which the facility is located not later than the third day
after the date a child is placed in the facility.
22.09 Service Provider shall comply with all applicable federal and state laws and regulations, Juvenile Probation's
policies, and Texas Juvenile Justice Department standards pertinent to services provided under this Agreement.
22.10 Under §231.006, Texas Family Code, the vendor or applicant certifies that the individual or business entity named in
this Agreement, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges
that this Agreement may be terminated and payment may be withheld if this certification is inaccurate.
22.11 Service Provider is hereby notified that state funds are used to pay for services rendered to Juvenile Probation.
For this reason, Service Provider shall account separately for the receipt and expenditure of all funds received from
Juvenile Probation, and shall adhere to Generally Accepted Accounting Principles (GAAP) in the accounting,
reporting, and auditing of such funds.
ARTICLE XXIII
LEGAL CONSTRUCTION
23.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid,
illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other
provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained therein.
- - ARTICLE XXIV
PRIOR AGREEMENTS SUPERSEDED
24.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior
understandings or written or oral Agreement between the parties respecting the within subject matter.
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Amador R. Rodriguez Juvenile Boot Camp & Educational Center
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ARTICLE XXV
AMENDMENTS
25.01 Juvenile Probation may amend, modify or alter the terms of this Agreement and specify an effective date thereof.
Juvenile Probation will then notify Service Provider in writing, dated subsequent to the date hereof, of such changes
and their effective date. Continuation of services after the effective date by Service Provider will signify its acceptance
of these changes. If Service Provider declines to accept changes made by Juvenile Probation, Service Provider
may terminate this Agreement subject to the conditions herein.
ON ���FOR , 20 , FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL
HAVE TH ANDEFFECT OF AN ORIGINAL.
B NTY JUVE OARD CAMERON COUNTY JUVENILE BOARD
B
Y7 By.
Honorable County Judge Duane Peters Honorable Arturo C. Nelson, Chairperson
Brazos County Juvenile Board Cameron County Juvenile Board
By:
Linda Ricketson
Executive Director
By:
Rose M. Gomez
Chief Juvenile Probation Officer
Cameron County Juvenile Justice Department
By:
David L. Tumlinson, IV
Deputy Director (Contract Manager)
Cameron County Juvenile Justice Department
16
Vol. �o
0 q
ON ' , 20 FULLY EXECUTED IN
DUPLICA ACH OV WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN
ORIGINAL.
By:
Duane Peters, County Judge
200 S. Texas Ave., Ste. 332
Bryan, TX 77803
Phone: 979-361-4102
Fax: 979-361-4503
-1,017
Date
L.I.F.E. & B.R.A.V.E. Residential Program
September 1, 2019 - August 31, 2020
STATE OF TEXAS § CONTRACT NO JUV2020 — 3 FOR
§
COUNTY OF CAMERON RESIDENTIAL SERVICES
§
CAMERON COUNTY JUVENILE JUSTICE DEPARTMENT
Ladies Inspired For Excellence (L.I.F.E.) and
Building Responsible Adults with Values and Education (B.R.A.V.E.) Residential Program
Term: September 1, 2019 —August 31, 2020
This Agreement is entered into by and between Brazos County Juvenile Board, at the request of and on behalf of the Brazos
County Juvenile Probation Department (collectively referred to as 'Juvenile Probation") and the Cameron County
Juvenile Justice Department a governmental entity licensed to provide child care services by the Texas Juvenile Justice
Department (collectively referred to as 'Service Provider"). The Ladies Inspired for Excellence and Building Responsible
Adults with Values and Education Residential Program (L.I.F.E. & B.R.A.V.E,) has been duly certified as being suitable for
the treatment and residential care of children.
ARTICLE I
PURPOSE
1.01 The purpose of this Residential Services Agreement is to provide the Brazos County Juvenile Probation
Department with residential care services for children alleged or adjudicated to have committed delinquent conduct
or conduct indicating a need for supervision. The placement facility to be utilized is owned and operated by Service
Provider and is located at 2310 W. Highway 77, San Benito, Texas 78586. The mailing address of the Service
Provider is P.O. Box 1690, San Benito Texas 78586.
ARTICLE II
TERM
2.01 The term of this Agreement is for a period of twelve (12) months, commencing September 1, 2019 and ending August
31, 2020. Such termination shall not affect or diminish the placing County's responsibility for payment of any amounts
due and owing at the time of the termination of the contract. After receipt of Notice of Termination, the placing County
shall remove all children placed in the facility on or before the termination date.
2.02 The terms of this Agreement shall be extended until such time as all services which have been requested by the
Brazos County Juvenile Probation Department and are pending on the termination date in section 2.01 above,
have been performed. Under this agreement, the Brazos County Juvenile Probation Department may refer female
juveniles in need of secure residential placement for a period of one hundred fifty (150) successful days lo the Ladies
Inspired for Excellence (L.I.F.E.) and male juveniles in need of secure residential placement for a period of one
hundred fifty (150) successful days to the Building Responsible Adults with Values and Education (B.R.A.V.E.).
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L.I.F.E. & B.R.A.V.E. Residential Program
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ARTICLE III
SERVICES
3.01 Service Provider will provide the appropriate levels of service as defined below:
A. Moderate Level
1. Involvement in age-appropriate structured activities and education and rehabilitation services and supervision
and guidance that is more than routine in order to ensure the child's physical and emotional safety.
Intervention from clinical professionals and appropriately trained/certified paraprofessionals is designed to
maintain or improve functioning appropriate to the child's needs, age, and development.
2. Services reflect a range of treatment and rehabilitative interventions, including individual and family therapy,
ongoing assessment, skills building, psychoeducational programming, individualized educational services,
and social and recreational activities.
3. Treatment is based on individual assessment and is responsive to documented needs. May include focus on
specialized populations, not limited to mental health, substance use, or sexual behavior treatment.
4. Appropriate youth include those who display one of more of the following: occasional physical aggression,
frequent non-violent misbehavior, minor self -injurious acts, and/or moderate risk of harm to self or others.
Youth requiring substance abuse treatment are those at risk of developing substantial problems without
intervention or those with a history of substance abuse disorder requiring aftercare and relapse prevention.
Youth requiring sexual behavior treatment include those with moderate treatment needs.
B. Specialized Level
1. Includes involvement in age-appropriate structured activities and education and rehabilitation services and
supervision and guidance that is highly structured and that provides 24-hour monitoring in order to ensure
the child's physical and emotional safety. Intervention from professionals and appropriately trained/certified
paraprofessionals is designed to attain or improve functioning appropriate to the child's needs, age, and
development.
2. Services reflect a full range of treatment and rehabilitative interventions, including individual and family
therapy;'ongoiing assessment, skills building, psychoeducational programming, individualized educational
services, and social and recreational activities.
3. Treatment is based on individual assessment and is responsive to documented needs. Focus includes
specialized populations, not limited to mental health, substance use, or sexual behavior treatment. Includes
services for multiple or complex needs.
3.02 Service Provider will perform the following services:
A. Service Provider agrees to provide a space, if available, at the time Juvenile Probation is requesting the space.
B. Provide twenty-four (24) hour per day, seven days a week room and board, to include all meals with basic
residential services, including: standard supervision by qualified and certified adults, snacks, recreation facilities,
personal hygiene items, haircuts, transportation, Texas Education Agency approved educational programming,
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U.F.E. & S.R.A.V.E. Residential Program
September 1, 2019 - August 31, 2020
school supplies, room, (rent, utilities, maintenance, telephone) and miscellaneous, as ordered by Juvenile
Probation.
B. Provide and document paraprofessional counseling, off -campus visits or furloughs, major incidents and worker
contacts. Any and all costs associated with off -campus visits or furloughs will be paid by the parentAegal guardian
or custodian.
C. Ensure that the child's parent(s), legal guardian(s) or custodian(s), and Juvenile Probation, and specifically the
Juvenile Probation Officer (JPO) are notified if a child in placement makes an unauthorized departure, becomes
seriously ill, or is involved in a serious accident. The JPO and parent/legal guardian or custodian will be informed
immediately if during working hours. After normal working hours, the Juvenile Detention Center or designated
Juvenile Probation official will be notified as well as the parent/legal guardian or custodian. In the event of
serious illness or accident and for any required follow-up care Service Provider shall be responsible for having
the child transported to the nearest hospital or emergency care facility.
D. When requested by the Brazos County Juvenile Probation Department, the Service Provider shall make the
child available for visitation and/or conference calls in order to conduct a Case Plan and subsequent monthly
updates as needed. Service Provider shall participate by providing information regarding progress or lack of in
services provided and displayed behaviors.
E. Provide the JPO with a written report of the child's progress on a monthly basis in a Monthly Progress Report.
F. Document and maintain records of all goods and services provided to contracted children. These records shall
contain, but are not limited to: hours of service provided, number of children served, average length of stay per
client, total hours of counseling or treatment provided. These records shall be made available to Juvenile
Probation for periodic inspection.
G. Document and maintain records pertaining to the effectiveness of goods and services provided to contracted
children. These records shall contain, but are not limited to: percentage of youth in program successfully
achieving set educational goals, percentage of youth achieving set vocational goals, percentage of youth
achieving set social skills goals, percentage of youth demonstrating overall progress, number and type of
investigations made by the Texas Department of Family and Protective Services or any law enforcement agency
due to reports of abuse and/or neglect These records shall be made available to Juvenile Probation for periodic
inspection. _
H. Any and all medical/psychiatric treatment required to meet the needs of the child, as well as clothing, or other
expenses not provided for in Service Provider's program, shall be the sole responsibility of said child's parent(s),
legal guardian(s), custodian or court ordered appointed conservator, to be paid by either personal payment or
health insurance. However, in no case shall a child be denied any needed medical/psychiatric treatment or
clothing due to the inability to pay.
ARTICLE IV
EVALUATION CRITERIA
4.01 The -performance of Service Provider in achieving the goals of Juvenile Probation will be evaluated on the basis of
the output and outcome measures contained in this section. Juvenile Probation at its discretion, may use other
means or additional measures to evaluate the performance of Service Provider in fulfilling the terms and conditions
of the Agreement.
Page 4 of 16
L.I.F.E. & B.R.A.V.E. Residential Program
September 1, 2019 - August 31, 2020
A. Juvenile Probation shall evaluate Service Provider's performance under this Agreement according to the
following specific performance goals for Service Provider:
1. Ensure children complete residential placement.
2. Prevent re -referrals of children during the four (4) months following release from residential placement.
3. Ensure children move down in their Level of Care as they progress in the treatment program.
B. Juvenile Probation shall additionally evaluate Service Provider by the following output measures (in actual
numbers of units of service and activities):
1. The total number of children placed in residential placement.
2. The total number of children who were discharged from residential placement successfully.
3. The total number of re -referrals of children discharged from placements within four (4) months after release.
4. The total number of children who move down in their Level of Care.
5. The average length of time before a child moves down in the Level of Care.
C. Juvenile Probation shall further evaluate Service Provider by the following outcome measures:
1. Percentage of children in residential placement who will complete their placement as a successful discharge.
2. Percentage of children who have completed placement and not re -referrals within four (4) months after
release.
3. Percentage of children who move down in their Level of Care.
4.02 Service Provider shall report on a monthly basis to Juvenile Probation as to each of the foregoing output and
outcome measures. These reports will be reviewed Juvenile Probation in order to monitor Service Provider for
programmatic compliance with this Agreement.
ARTICLE V
COMPENSATION
5.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider not
more than the per diem rates based upon the Level of Care provided, in accordance with schedule of rates set by the
Texas Health and Human Services Commission as currently effective or subsequently amended.
5.02 The above fee will be paid only for those children specifically authorized to be placed by Juvenile Probation through
its fiscal or designated official. In no event will the per diem rate exceed that specified for the Level of Care provided.
For services rendered under this agreement, Juvenile Probation shall pay the sum of One Hundred Three Dollars
and Three Cents ($103.03) per day per child for Moderate Care or One Hundred Forty -Five Dollars ($145.00)
for Specialized Care for each juvenile for each day juveniles is placed at the facility. Charges will include the day of
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L.I.F.E. & B.R.A.U. Residential Program
September 1, 2019 -August 31, 2020
admittance, regardless of the hour of admittance; plus the number of days until released, including the day of release
regardless of the hour. It is understood that the Level of Care provided by Service Provider will be reduced to a
lower Level of Care as soon as such reduction is deemed practical by Service Provider, based upon improvements
In the child's attitude and behavior.
Service Provider has an affirmative duty to lower the Level of Care when it is practical to do so. Juvenile Probation
and/or its representative may at any time make such inspection of records and Interview both the child and employees
of Service Provider to determine if the child is at a Level of Care necessary to meet the child's treatment and service
needs. If Juvenile Probation determines that the appropriate Level of Care should be or should have been lower,
Service Provider shall lower such level. Service Provider shall remit to Juvenile Probation the difference from
the amount paid and the amount that should have been paid, if the child had been placed at the appropriate level
from the date the child's level should have been lowered, unless Service Provider can show why such a step down
was not practical. If a child enters and exits a program where he has resided for a minimum of 120 days and does
not move to a lower level, except those who enter at Moderate Level, it will be presumed that the child was not
successfully discharged from the program as set forth in the program measures. Service Provider shall fully
cooperate in these efforts.
5.03 Medical: In addition to the rate agreed upon between the two (2) parties, Brazos County Juvenile Probation
Department agrees to be responsible for payment of medical care to the juveniles placed at the L.I.F.E. & B.R.A.V.E.
Residential Program and to pay for emergency examinations, treatments, medications and/or hospitalizations in the
event the child's medical insurance does not cover the cost. The L.I.F.E. & B.R.A.V.E. Residential Program shall
request authorization from Brazos County Juvenile Probation Department of any medical need or medical
condition requiring care.
If emergency examination, treatment and/or hospitalization outside the facility is required for a juvenile placed at the
L. I. F.E. & B.R.A.V.E. Residential Program, the Facility Administrator (FA) or designee is authorized to secure such
examination, treatment and/or hospitalization at the expense of Juvenile Probation. Juvenile Probation agrees to
indemnify and hold harmless Service Provider, their representatives, agents and employees from any and all liability
for charges for reasonable and necessary medical examination, treatment and/or hospitalization. The FA or designee
shall notify Juvenile Probation and the parent/guardlan or custodian of such an emergency immediately but no later
than twenty-four (24) hours of its occurrence.
5.0.4 Service Provider will submit an invoice for payment of services to the Juvenile Probation Fiscal Officer on a monthly
basis. Said invoice shall be submitted within ten (10) working days following the end of the invoiced month and shall
include information deemed necessary for.adequate fiscal control, including but not limited to: hours worked, to be
attributed to specific clients if appropriate, date service was rendered, hourly rate, total daily cost, and total monthly
cost. Each invoice received for paymentwill be reviewed by Juvenile Probation in orderto monitor Service Provider
for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid
by Juvenile Probation in a timely manner in accordance with Texas Government Code, Chapter 2251, Payment for
Goods and Services. Payments shall be made within thirty (30) working days after receipt. Payment shall be made
to Cameron County Juvenile Justice Department, P.O. Box 1690, San Benito Texas 78586. The Service Provider
may, at its discretion, or upon recommendation of the Cameron County Auditor's Office, impose interest on payments
that become overdue in accordance with §2251.025, Texas Government Code.
5.05 Any income received by Service Provider toward the support of a -child from sources other -than thisAgreement;- -
including but not limited to Social Security, medical insurance coverage, or contributions from parentAegal guardian
or custodian or others must be documented as to each child for whom a billing is submitted and deducted from the
invoice submitted to Juvenile frobation. Documentation must include the sufficient identifying information of the
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L.I.F.E. & B.R.A.V.E. Residential Program
September 1, 2019 - August 31, 2020
parties receiving the services, the dates and times services were provided, and such other information deemed
necessary for adequate fiscal control.
5.06 In order to avoid duplicate payments for children being transferred to another child care agency under contract with
Juvenile Probation, the receiving agency will begin to invoice Juvenile Probation on the day the child is admitted
into the program; the Service Provider will also invoice Juvenile Probation for the last day of care.
5.07 Services which are not directly addressed by this Agreement must be submitted for approval with associated billing
for relmbursement from Juvenile Probation,
5.08 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation. Service
Provider will not contact other department employees regarding any claims of payment.
5.09 Service Provider agrees and understands that all financial obligations of Juvenile Probation provided for in this
Agreement, for which current revenue is not available, will be contingent on the availability of appropriated funds to
meet said obligations.
ARTICLE VI
EXAMINATION OF PROGRAM AND RECORDS
6.01 Service Provider agrees that it will permit Juvenile Probation to examine and evaluate its program of services
provided under the terms of this Agreement and/or to review its records periodically. This examination and evaluation
of the program may include periodic on-site visitation, observation of programs in operation, interview, and the
administration of questionnaires to the staff of Service Provider and the children when deemed necessary.
6.02 Service Provider shall provide to Juvenile Probation such descriptive information on contracted children as
requested on forms provided by Juvenile Probation,
6.03 For purposes of evaluation, inspection, auditing, or reproduction, Service Provider agrees to maintain and make
available any and all information, records, papers, reports or other documents or evidence to an authorized
representative of Juvenile Probation, the Comptroller General of the United States, the U.S. Department of Justice,
the Texas Juvenile Justice Department or the State of Texas and/or their duly authorized representatives.
6.04 Service Provider shall retain and make available to Juvenile Probation all financial records, supporting documents,
,,: statistical records, and all other records pertinent to :the -Agreement for -a minimum of seven (7) years, or until any
pending litigation, claim, audit or review, and all questions arising therefrom have been resolved, and shall make
available for Juvenile Probation's inspection, all contractual agreements with Service Provider's subcontractors
for services related to this Agreement.
6.05 Service Provider understands that acceptance of funds under this Agreement acts as acceptance of the authority of
the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those
funds. Service Provider further agrees to cooperate fully with the State Auditor's Office or its successor in the
conduct of the audit or investigation, including providing all records requested. Service Provider will ensure that the
foregoing clauses concerning the authority of the State of Texas to audit and the requirement to cooperate is included
in any subcontract or arrangement Service Provider enters into in which funds received under this Agreement form
all or part of the'consideration.
6.06 Service Provider will have eligibility to receive state funds as required by the Texas Family Code §231.006 and will
be in Good Standing with the State of Texas Comptroller's Office.
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L.I.F.E. & MANN Residential Program
September 1, 2019 - August 31, 2020
ARTICLE VII
CONFIDENTIALITY OF RECORDS
7.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in
Juvenile Probation, and shall not re -disclose the information except as required to perform the services to be
provided pursuant to this Agreement, or as may be required by law.
ARTICLE VIII
DUTY TO REPORT
8.01 Allegations Occurring Inside the Juvenile System. As required by Texas Family Code Chapter 261 and Title 37 Texas
Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, intems,
volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious
incident involving a juvenile in a juvenile justice facility or juvenile justice program in the following manner:
A. For all allegations and incidents except sexual abuse and serious physical abuse: within twenty-four (24) hours
from the time the allegation is made, to the following:
1. Local law enforcement agency; and
2. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form by email to
abuseneglect@tiid.texas.Qov (or if unable to complete the form within 24 hours, then by calling toll-free 1-
877-786-7263, followed by submitting the report within 24 hours of said call). In addition, for serious incidents,
a treatment discharge form or other medical documentation that contains evidence of medical treatment
pertinent to the reported incident shall be submitted to the Texas Juvenile Justice Department within 24 hours
of receipt; and
3. With respect to juveniles placed by Brazos County Juvenile Probation Department, the TJJD Incident
Report Form must also be sent to Brazos County Juvenile Probation Department within 24 hours at
facsimile number 979-823-4211, Attention: Chief Linda Ricketson.
B. For allegations and incidents of sexual abuse or serious physical abuse:
1. Local law enforcement agency immediately, but no later than one (1) hour from the time a person gains
knowledge_of or suspects the alleged serious physical abuse or.sexual abuse. The initial report -'shall -be
made by phone to law enforcement;
2. Texas Juvenile Justice Department immediately, but no later than four (4) hours from the time a person gains
knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be
made by phone by calling toll-free 1-877-786-7263. Within 24 hours of the report by phone, the completed
TJJD Incident Report Form shall be submitted by email to abusenegelct a@flid.texas.00v and
3. With respect to juveniles placed by Brazos County Juvenile Probation Department, the TJJD Incident
Report. Form must also be sent to Brazos County Juvenile Probation Department within 24 hours_ at _
facsimile number 979-823-4211, Attention: Chief Linda Ricketson: —
8.02 Allegations Occurring Outside _the Juvenile System. Any person who witnesses, learns of, receives an oral or written
statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence
of alleged abuse, neglect, exploitation, death, or other serious incident involving a juvenile, but that is not alleged to
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involve an employee, intem, volunteer, contractor, or Service Provider of a program or facility, shall be reported to
law enforcement or to other appropriate governmental unit as required in Texas Family Code Chapter 261.
8.03 As used within this Agreement:
A. An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an
alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse,
neglect, exploitation, death, or other serious incident involving a juvenile in a juvenile justice facility or juvenile
justice program.
B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -youth physical
assault, or youth sexual conduct.
C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or
sexual abuse by non -contact.
D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed
the basis of an allegation of abuse, neglect, or exploitation, if the bodily harm or condition requires medical
treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical technician,
paramedic, or dental.
E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or detached,
operated wholly or partly by or under the authority of the governing board, juvenile board, or by a private vendor
under a contract with the governing board, juvenile board, or governmental unit that serves juveniles under
juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication secure correctional
facility required to be certified in accordance with the Texas Family Code; and a public or private non -secure
juvenile post -adjudication residential treatment facility housing juveniles under juvenile court jurisdiction.
F. A juvenile justice program is a program or department operated wholly or partly by the governing board, juvenile
board, or by a private vendor under contract with the governing board or juvenile board that serves juveniles
under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice alternative
education program and a non-residential program that serves juvenile offenders while under the jurisdiction of
the juvenile courtorjuvenile board jurisdiction and a Juvenile Probation department.
ARTICLE VIII -A
PRISON RAPE ELIMINATION ACT
8-A.01 Service Provider shall adopt and comply with all federal, state, county and city laws, ordinances, regulations
and standards applicable to the provisions of services described herein and the performance of all obligations
undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes
a zero -tolerance standard against sexual assault of incarcerated persons, including juveniles, and addresses the
detection, elimination, prevention and reporting of sexual assault in facilities housing adult and juvenile offenders
[PREA §115.312 (a)].
Under PREA, Service Provider shall make available -to the Chief JPO (CJPO) all -incident-based aggregated -
data reports for every allegation of sexual abuse at its facility or facilities, and all such data may be requested by
the Department of Justice from the previous calendar year no later than June 301PREA§115.387(x) and (f)].
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Under PREA, the Service Provider shall be subjected to annual contract monitoring by Juvenile Probation to
ensure that the Service Provider is complying with PREA standards [PREA §115.312 (b)]. To comply with this
standard the Service Provider will make available to the CJPO all incident- based aggregated sexual abuse data
within 24 hours of the allegation.
Under PREA, Juvenile Probation will make the aggregated sexual abuse data for each Service Provider
available to the public via the Juvenile Probation website [PREA§115.389(b)].
Service Provider will be subject to a Department of Justice PREA audit every three (3) years beginning August
20, 2013. Service Provider shall be solely responsible for paying for a PREA audit.
ARTICLE IX
CRIMINAL HISTORY SEARCHES
9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns,
volunteers, or contractors providing services in a juvenile justice facility or juvenile justice program that may have
direct unsupervised access to juveniles in the facility or program.
9.02 Service Providers of juvenile justice facilities or juvenile justice programs licensed by the Texas Department of
Family and Protective Services, Texas Department of State Health Services, or other state agency are exempt from
the requirement to provide documentation of criminal history searches for staff employed in the program or facility.
Service Providers that are individually licensed by the Texas Department of Family and Protective Services, Texas
Department of State Health Services, or other state agency are also exempt from the requirement to provide
documentation of criminal history searches. Service Provider shall provide Brazos County Juvenile Probation
Department with documentation confirming that Service Provider's license is currently in good standing with the
licensing entity and shall not provide services under this Agreement unless its license is in good standing.
9.03 Criminal history searches shall include the following:
A. Texas criminal history fingerprint -based criminal history background search through the Texas Department of
Public Safety.
B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on the
Texas Department of Public Safety website.
C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime
Information Center; intemet-based searches shall not be used to conduct this background search.
9.04 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent criminal
activity shall be maintained for monitoring purposes for whichever of the following occurs later: duration of the
individual's employment or period of service; minimum of three (3) years; or until any pending litigation, claim, audit
or review, and all questions arising therefrom have been resolved.
9.05 As used within this Agreement,.a disqualifying criminal history is a historythat includes -any one of the following:.
A. A felony conviction against the laws of this state, another state, or the United States within the past ten (10) years;
A deferred adjudication for a felony against the laws of this state, another state, or the United States within the
past ten (10) years; -
B. A current felony deferred adjudication, probation or parole;
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C. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the
past five (5) years;
D. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United
States within the past five (5) years;
E. A current jailable misdemeanor deferred adjudication, probation or parole; or
F. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure.
9.06 In addition to the criteria and time frames set forth In the above definition of disqualifying criminal history, an individual
must not have direct unsupervised access to juveniles in a facility or program until at least one year has elapsed since
the completion of any period of incarceration, community supervision, or parole.
9.07 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall be
prohibited from having direct unsupervised access to juveniles in a juvenile justice facility orajuvenile justice program.
9.08 Juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history from
being placed in a position that involves direct unsupervised contact with juveniles.
ARTICLE X
DISCLOSURE OF INFORMATION
10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information
to Juvenile Probation, and agrees that it shall have an.ongoing affirmative duty under this Agreement to promptly
ascertain and disclose in sufficient detail this same information to Juvenile Probation;
A. Any and all corrective action required by any of Service Provider's licensing authorities;
B. Any and all litigation filed against Service Provider, or against its employees, interns, volunteers, subcontractors,
agents and/or consultants that have direct unsupervised contact with juveniles in a juvenile justice facility or
juvenile justice program;
C. Any -.arrest or current criminal indictment of any employee, intern, volunteer, subcontractor, agent and/or
consultant of Service Provider that has direct unsupervised contact with juveniles in a juvenile justice facility or
juvenile justice program;
D. All pending and past allegations and/or investigations of abuse, neglect, exploitation, death or other serious
incidents involving a juvenile placed by Juvenile Probation in the juvenile justice facility or juvenile justice
program;
E. Any finding of "Reason to Believe" by a state regulatory. agency. in a child abuse, neglect and exploitation
investigation where an employee, interni volunteer; subcontractor, agent and/or consultant. of Service Provider -
that has direct unsupervised contact with juveniles in a juvenile justice facility orjuvenile justice program was the
alleged or designated perpetrator;
F. The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or
consultants that have direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice
program that required to register as a sex offender; and
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G. The identity of any of Service Provider's employees, intems, volunteers, subcontractors, agents and/or
consultants that have direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice
program that have a disqualifying criminal history.
10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to
Juvenile Probation any and all of the foregoing information as to any individual, whether a prospective or existing
employee, intem, volunteer, subcontractor, agent and/or consultant of Service Provider, prior to placing that
individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile
justice program.
ARTICLE XI
EQUAL OPPORTUNITY
11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents/guardians
or custodians. It will not unlawfully discriminate against any employee, prospective employee, child, chiidcare
provider, or parent/legal guardian or custodian on the basis of age, race, sex, religion, disability or national origin.
Service Provider shall abide by all applicable federal, state and local laws and regulations. -
ARTICLE XII
ASSIGNMENT & SUBCONTRACT
12.01 Service Provider may not assign or subcontract -any of its rights, duties and/or obligations arising out of this
Agreement without the prior written consent of Juvenile Probation.
ARTICLE All
OFFICIALS NOT TO BENEFIT
13.01 No officer, employee or agent of Juvenile Probation and no member of its governing body and no other public
officials of the governing body of the locality or localities in which the project is situated or being carried who exercise
any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects
or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this
Agreement or the proceeds thereof.
:. ARTICLE XIV
DEFAULT
14,01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this
Agreement, as it deems appropriate, in any one of the following circumstances:
A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any
extension thereof, or
B. If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to
achieve the defined goals, outcomes, and outputs, or so fails to prosecute -the work as to endanger the
performance of this Agreement in accordance with its terms, and
C. In either of these two circumstances after receiving notice of default, Service Provider does not cure such failure
within a period of ten (10) days.
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14.02 Any default by Service Provider, regardless of whether the default results in termination, will jeopardize Service
Provider's ability to contract with Juvenile Probation in the future, and may result In the refund of compensation
received under this Agreement.
ARTICLE XV
TERMINATION
15.01 This Agreement may be terminated:
A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or
B. Upon expenditure of available funds.
15.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety
of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend
the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service
Provider.
ARTICLE XVI
WAIVER OF SUBROGATION
16,01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its
employees, agents, owners, officers, or subcontractors. against Juvenile Probation. Service Provider also waives
any rights it may have to indemnification from Juvenile Probation.
ARTICLE XVII
INDEMNIFICATION
17.01 It is further agreed that Service Provider will indemnify and hold harmless Juvenile Probation against any and all
negligence, liability, loss, costs, claims, or expenses arising out of wrongful and negligent act(s) of commission or
omission of Service Provider, its agents, servants, or employees arising from activities under this Agreement.
Service Provider shall have no obligation to indemnify and hold harmless Juvenile Probation for any act(s) of
commission or omission of Juvenile Probation agents, servants, or employees arising from or related to this
Agreement for which a claim or other action is made.
ARTICLE XVlll
SOVEREIGN IMMUNITY
18.01 This Agreement is expressly made subject to Brazos County's Sovereign Immunity, Title 5 of the Texas Civil
Practices and Remedies Code, and all applicable federal and state law. The parties expressly agree that no provision
of this Agreement is in any way intended to constitute a waiver or any immunities from suit or from liability that
Juvenile Probation has by operation of law. Nothing in this Agreement is intended to benefit any third party
beneficiary.
ARTICLE XIX
REPRESENTATIONS & WARRANTIES
19.01 Service Provider hereby represents and warrants the following:
A. That it has all necessary right, title, license and authority to enter into this Agreement;
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B. That it is qualified to do business in the State of Texas; that it holds all necessary licenses and staff certifications
to provide the type(s) of services being contracted for, that it is in compliance with all statutory and regulatory
requirements for the operation of its business; and that there are no taxes due and owing to the State of Texas,
the County of Cameron or any political subdivision thereof,
C.. That it carries sufficient insurance to provide protection to Juvenile Probation under the indemnity provisions,
as well as for any potential liabilities that arise from or related to this Agreement, that, if requested, it will cause
its insurance carrier to identify Juvenile Probation as a certificate holder on its policy, and will add the Brazos
County Juvenile Probation Department Juvenile Board as additional insured on its policy;
D. That all of Its employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with
juveniles in a juvenile justice facility or juvenile justice program will be properly trained to report allegations or
incidents of abuse, neglect, exploitation, death or serious incidents involving a juvenile under the supervision of
Juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable
Texas Juvenile Justice Department administrative rules regarding abuse, neglect, exploitation, death or serious
incident; and
E. That, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with
juveniles in a juvenile justice facility or juvenile justice program, then it shall prominently post in all public and
staff areas of any and all of Its offices/facilities, both the English and Spanish language versions of the following
official notice forms that are available on the Texas Juvenile Justice Department website: Notice to Public
Regarding Abuse, Neglect and Exploitation and Notice to Employees Regarding Abuse, Neglect and Exploitation.
ARTICLE XX
TEXAS LAW TO APPLY
20.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations
of the parties created hereunder are performable in Cameron County, Texas.
20.02 Service Provider verifies that it does not boycott Israel and will not boycott Israel during the term of this contract, The
term "boycott Israel' is as defined by the Texas Government Code §2270.002, effective September 1, 2017.
ARTICLE XXI
VENUE
21.01 Exclusive venue for any -litigation arising from this Agreement shall be in Cameron County, Texas.
ARTICLE)0(11
ADDITIONAL TERMS AND AGREEMENTS
22.01 Service Provider will accept -only those children confirmed by authorized officers of Juvenile Probation to be
referred.for placement in ServiceProvider's facility.
22.02 Juvenile- Probation -recognizes that part of a client's rehabilitation program may include time away from the
residential setting of Service Provider, such as weekends and holidays, and that Service Provider must retain
space far the client until his/her return. To this end, Juvenile Probation agrees to pay Service Provider the full
amount due for such regularly scheduled days away from the residential setting or its program, provided they do not
exceed four (4) days per month per client and that prior approval has been obtained by. Furloughs will not be
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authorized for the first one hundred and fifty (150) days of placement except in only highly unusual situations and
solely at the approval of Juvenile Probation. Unoccupied bed space constitutes days away from the facility.
Individualized Program Plans may warrant additional days away from the residential setting if approved in writing by
Juvenile Probation; however, any additional days away from the residential setting will not be charged to Juvenile
Probation,
22.03 The child's parent/legal guardian or custodian shall bear the primary responsibility for payment of any medical or
dental needs, by personal payment or health insurance as well as clothing or other expenses not provided for in
Service Provider's program.
22.04 Juvenile Probation reserves the right to terminate the client's placement with Service Provider at its discretion.
Service Provider must not release a client to any person or agency other than Juvenile Probation without the
express consent of an authorized agent of Juvenile Probation.
22.05 Service Provider is under no obligation to accept a client who is deemed inappropriate for placement in that program.
22.06 Juvenile Probation is under no obligation to place any child with Service Provider.
22.07 Juvenile Probation shall provide a written psychological, psychosocial or psychiatric evaluation. If the battery of
tests included in the evaluation is older than one (1) year prior to admission, a clinical interview performed within one
(1) year prior to admission shall be submitted with an updated diagnosis and prognosis.
22.08 In accordance with §29.012(b)(1) of the Texas Public Education Code, as a condition of this contract for residential
services, Service Provider shall notify the school district in which the facility is located not later than the third day
after the date a child is placed in the facility.
22.09 Service Provider shall comply with all applicable federal and state laws and regulations, Juvenile Probation's
Policies, and Texas Juvenile Justice Department standards pertinent to services provided under this Agreement.
22.10 Under Section 231.006, Family Code, the vendor or applicant certifies that the individual or business entity named in
this Agreement, bid, or application is not ineligible to receive the specified grant, loan, or payment and acknowledges
that this Agreement may be terminated and payment may be withheld if this certification is inaccurate.
22.11 Service Provider is hereby notified that state funds are used to pay for services rendered to Juvenile Probation.
For this reason, Service Provider shall account separately for the receipt and expenditure of all funds received from
Juvenile Probation and shall adhere to Generally. Accepted Accounting Principles (GAAP) in the accounting,
reporting, and auditing of such funds.
ARTICLE XXlll
LEGAL CONSTRUCTION
23.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid,
illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other
provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained therein: -
-- ARTICLE XXIV
PRIOR AGREEMENTS SUPERSEDED
24.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior
understandings or written or oral Agreement between the parties respecting the within subject matter.
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ARTICLE XXV
AMENDMENTS
25.01 Juvenile Probation may amend, modify or alter the terms of this Agreement and specify an effective date thereof.
Juvenile Probation will then notify Service Provider in writing, dated subsequent to the date hereof, of such changes
and their effective date. Continuation of services after the effective date by Service Provider will signify its
acceptance of these changes. if Service Provider declines to accept changes made by Juvenile Probation,
Service Provider may terminate this Agreement subject to the conditions herein.
01. 3, 20FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL
FORGE D EFF CT OF AN ORIGINAL.
BRAZ TY J ARD CAMERON COUNTY JUVENILE BOARD
By: By.
Honorable County Judge Duane Pees Honorable Arturo C. Nelson, Chairperson
Brazos County Juvenile Board Cameron County Juvenile Board
By:
Linda Ricketson
Executive Director
By:
Rose M. Gomez
Chief Juvenile Probation Officer
Cameron County Juvenile Justice Department
By:
David L. Tumlinson,IV
Deputy Director (Contract Manager)
Cameron County Juvenile Justice Department
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Vol. �� 0Q.
ON v1 �,� 20 FULLY EXECUTED IN
DUPLIC , EACH O WHICH SHALL HAVE THE ULL FORCE AND EFFECT OF AN
ORIGINAL.
B Co Court
By:
Duane Peters, County Judge
200 S. Texas Ave., Ste. 332
Bryan, TX 77803
Phone: 979-3614102
Fax: 979-361-4503
Date
YOUTH ADVOCATE PROGRAMS, INC.
SERVICE AGREEMENT
PARTIES
This agreement is made between Youth Advocate Programs, Inc. (YAP, Inc.) 2007 North
Third Street, Harrisburg, PA 17102 (Tax ID# 23-1977514) and Brazos County, 1904
HWY 21 W, Bryan, Texas, 77803.
PURPOSE OF AGREEMENT
It is agreed upon by both parties that YAP, Inc. will provide Reintegration Services for
Brazos County youth and families. Both parties agree to hold regularly scheduled
meetings (at minimum monthly or as often as needed) to asses and evaluate the program.
Services to be provided are further described in the "SCOPE OF SERVICES" section of
this agreement.
TERM OF AGREEMENT
The term of this agreement shall begin September 1, 2019 and end no later than August
31, 2020. The agreement shall be eligible for automatic renewal annually upon mutual
agreement of both parties as long as sufficient funding is available for the program
services.
SCOPE OF SERVICES
YAP will meet any and all reporting or documentation requirements from the Texas
Juvenile Justice Department (TJJD) and Brazos County. YAP, Inc. will provide youth's
names, PID # (juvenile number), age, race, date assigned to YAP, name of advocate
assigned, list of all activities advocate performs with youth, and each day /time they
meet; with the date, time, and activity listed and hours for each activity closely
calculated, using the 15 minute increment time system. YAP activities will meet Brazos
County Juvenile Probation Officers' needs and wishes per the youths' case plans and
YAP will communicate with the assigned Juvenile Probation Officer on a regular basis.
YAP_ agrees to fulfill the grant proposal as submitted to TJJD and as was approved for
funding using only programs and services that are research driven or evidence -based as
described in the grant proposal and as approved by the Brazos County Juvenile Services
Department. Verification of services will come from monthly invoices, probation officer
meetings with youth and families, as well as ongoing meetings with the YAP Program
Director. A Brazos County Juvenile Services Department Deputy Director will provide
oversight for this program and will also verify services.
Youth will receive an average of 10 hours a week (depending on individual- needs) of
face to face services within their home, school, and community at times most needed by
the youth and family (such as evenings and weekends). Services may be delivered in
BCJS & YAP Contract 2019-2020 Page 1
Vol. o3q(S P9.
individual, group, or family settings based on their individual plan. YAP staff will be
available on 24 hours, 7 days a week.
The complete Program Description for Brazos County is outlined in the attached
Proposal to Provide Reintegration Servicesfor Brazos County. (Attachment A)
COMPENSATION, HOURLY RATES AND BILLING
Upon referral, Brazos County Juvenile Services Department agrees to pay YAP, Inc.
$36.00 per hour per youth, not to exceed $187,160.00.
YAP, Inc. will bill Brazos County Juvenile Services Department on a monthly basis for
all services provided. The invoice will contain the hours of service and the number of
days billed. Payments shall be mailed to;
Youth Advocate Programs, Inc.
P. O. Box 950
Harrisburg, PA 17108
INSURANCE
YAP, Inc. agrees to maintain all appropriate and sufficient liability insurance. Proof of
coverage will be provided to Brazos County Juvenile Services Department upon request.
A copy of YAP's Certificate of Insurance has been reviewed and is attached.
CONFIDENTIALITY
Service Provider shall maintain strict confidentiality of all information and records
relating to children involved in Juvenile Probation, and shall not re -disclose the
information except as required to perform the services to be provided pursuant to this
Agreement, or as may be required by law.
ASSIGNMENT
The parties may not assign or delegate to third parties any rights or duties under this
agreement without the express written consent of both parties.
CANCELLATION
Either party may terminate this agreement before the expiration date of the agreement
upon thirty (30) days written notice to the other party, when deemed necessary by either
party.
NOTICES
Any notice under this agreement may be given to either party in person or by mail at the
address given in paragraph A.
Youth Advocate Programs, Inc. (YAP, Inc) efforts on behalf of troubled young people
are community-based, meaning that YAP Inc offers family -focused programming and
strives to help young people take advantage of beneficial resources that are available near
their homes. Although some of these resources may be connected in some way to a
religious or political group, YAP Inc. employees will not independently encourage YAP
BCJS & YAP Contract 2019-2020 Page—2
aac
Vol. � Pg. S 3
Inc. clients to follow the teachings of a specific religious group or to join a specific
political party.
ENTIRE AGREEMENT
This document contains the entire agreement between the parties. No amendment to this
agreement shall be valid unless it is in writing and signed by both parties.
DUTY TO REPORT
As required by §§261.101 and 261.405 of the Texas Family Code, Service Provider shall
report any allegation or incident of abuse, exploitation or neglect of any child (including
but not limited to a juvenile that has been placed by Juvenile Probation) within twenty-
four (24) hours from the time the allegation is made, to all of the following:
A. Local Law enforcement agency.
B. Texas Juvenile Justice Department by submitting a TJJD Incident
Report Form via email to abuseneelect aMid.texas.eov (or if unable to complete
the form within 24 hours, then by call toll-free 1.877.786.7263
(1.877.STOP.ANE), followed by submitting the report within 24 hours of said
call); and
C. Brazos County Juvenile Probation Department to facsimile number
(979) 823-4211 (ATTN: Chief Probation Officer).
CRIMINAL HISTORY SEARCHES
Criminal history searches shall be conducted by Service Provider, at the expense of the
Service Provider, for any and all of its employees, interns, volunteers or
contractors providing services in a juvenile justice facility or juvenile justice
program that may have direct unsupervised access to children in the facility or
program.
Criminal history searches shall include the following:
A. Texas criminal history fingerprint -based criminal history background search
through the Texas Department of Public Safety.
B. Local law enforcement sex offender registration records check through the
Public Sex Offender Registry on the Texas Department of Public Safety
website.
C. Federal Bureau of Investigation fingerprint -based criminal history background
search at the National Crime Information Center; intemet-based searches shall
not be used to conduct this background search.
A -copy of the initial criminal history report required by this Agreement and any reports
reflecting- subsequent criminal activity shall be maintained for monitoring
purposes for whichever of the following occurs later: duration of the individual's
BCJS & YAP Contract 2019-2020 Page 3
Vo 1. ate_ Pg. S`I
employment or period of service; minimum of three (3) years; or until any
pending litigation, claim, audit or review and all questions arising there from have
been resolved.
As used within this Agreement, a disqualifying criminal history is a history that includes
any one of the following:
A. A felony conviction against the laws of this state, another state, or the United
States within the past ten (10) years;
B. A deferred adjudication for a felony against the laws of this state, another
state, or the United States within the past ten (10) years;
C. A current felony deferred adjudication, probation or parole;
D. A jailable misdemeanor conviction against the Iaws of this state, another state,
or the United States within the past five (5) years;
E. A deferred adjudication for a jailable misdemeanor against the laws of this
state, another state, or the United States within the past five (5) years;
F. A current jailable misdemeanor deferred adjudication, probation or parole; or
G. The requirement to register as a sex offender under Chapter 62 of the Texas
Code of Criminal Procedure.
In addition to the criteria and time frames set forth in the above definition of
disqualifying criminal history, an individual must not have direct unsupervised
access to children in a facility or program until at least one year has elapsed since
the completion of any period of incarceration, community supervision, or parole.
Any of Service Provider's employees, interns, volunteers or contractors with a
disqualifying criminal history shall be prohibited from having direct unsupervised
access to children in a juvenile justice facility or a juvenile justice program.
Juvenile Probation reserves the right, in its sole discretion, to prohibit any
individual with a prior criminal history from being placed in a position that
involves direct unsupervised contact with children.
DISCLOSURE OF INFORMATION
Service Provider warrants that, prior to entering this contract, it has verified and disclosed
the following information to Juvenile Probation, and agrees that it shall have an ongoing
affirmative duty under this Agreement to promptly ascertain and disclose in sufficient—
detail this same information to Juvenile Probation:
BCJS & YAP Contract 2019-2020
Vol.Page 4
a (p Pg. Ss
A. Any and all corrective action required by any of Service provider's
licensing authorities;
B. Any and all litigation filed against the Service Provider, or against its
employees, interns, volunteers, subcontractors, agents and/or consultants
that have direct contract with juveniles.
C. Any arrest of any employee, intern, volunteer, subcontractor, agent
and/or consultant of the Service Provider that has direct contact with
juveniles.
D. Any fording of "Reason to Believe" by a state regulatory agency in a
child abuse, neglect and exploitation investigation where an employee,
intern, volunteer, subcontractor, agent and/or consultant of Service
Provider that has direct contact with juveniles was the alleged or
designated perpetrator.
E. The identity of any of State Provider's employees, intems, volunteers,
subcontractors, agents and/or consultants that have direct contact with
juveniles that are registered sex offenders; and
F. The identity of any of State Provider's employees, interns, volunteers,
subcontractors, agents and/or consultants that have director contact with
juveniles that have a criminal history. For the purpose of this Agreement,
the term "criminal history" shall include: (1) current felony or
misdemeanor probation or parole; (2) a felony conviction or deferred
adjudication within the past 10 years; or (3) a jailable misdemeanor
conviction or deferred adjudication within the past five years.
EOUAL OPPORTUNITY
Service Provider agrees to respect and protect the civil and legal rights of all children and
their parents. It will not unlawfully discriminate against any employee, prospective
employee, child, childcare provider, or parent on the basis of age, race, sex, religion,
disability or national origin. Service Provider shall abide by all applicable federal, state
and local laws and regulations.
ASSIGNMENT & SUBCONTRACT
No officer, employee or agent of Juvenile Probation and no member of its governing
body and no other public officials of the governing body of the locality or localities in
which the project is situated or being carried who exercise any functions or
responsibilities in the project, shall participate in any decision relating to this Agreement
which affects or conflicts with his/her personal interest or have any personal or pecuniary
interest, direct or indirect, in his Agreement or the proceeds thereof.
DEFAULT
Juvenile Probation may issue written notice of default to Service provider, terminate the
whole or any part of this agreement, as it deems appropriate, in any one of the following
circumstances:
A. If Service Provider fails to perform the work called for by this Agreement
within the time specified herein or any extension thereof, or
BCJS & YAP Contract 2019-2020 Page_S
B. If Service Provider fails to perform any of the other material provisions of
this Agreement, including failure to achieve the defined goals, outcomes,
and outputs, or so fails to prosecute the work as to endanger the
performance of this Agreement in accordance with its terms, and
C. In either of these two circumstances after receiving notice of default,
Service Provider, does not cure such failure within a period of ten (10)
days.
YAP will immediately (within 24 hours) notify the chief or designee of any problems or
failures by YAP with meeting contract obligations or in providing required
services to youth in a timely manner.
WAIVER OF SUBROGATION
Service Provider expressly waives any and all rights it may have to subrogation to any
claims or rights of its employees, agents, owners, officers, or subcontractors against
Juvenile Probation. Service Provider also waives any rights it may have to
indemnification from Juvenile Probation.
INDEMNIFICATION
To the fullest extent permitted by law, YAP, Inc. shall indemnify, defend and hold
harmless Brazos county, its elected officials, appointed officials, officers, directors,
employees, agents and representatives (collectively referred to as the "indemnitees")
from and against any and all claims, liabilities, damages, losses, costs, and expenses,
including, but not limited to, attorney's fees, arising out of, resulting from, or occurring
in connection with the performance of the work, provided that such claim, liability,
damages, loss, costs or expense is attributable to bodily injury, sickness, disease, or
death or to injury to, or destruction of, tangible property, including the loss of use
thereof in any way occurring, incident to, arising out of or in connection with: (a) a
breach of the warranties provided by YAP, Inc.; (b) the work performed or to be
performed by YAP, Inc., employees and agents; (c) any negligent action and/or omission
of the indemnitees related in any way to the project whether the indemnitees are
negligent in whole or in part, and even when the loss is caused by the sole fault or
negligence (including acts or omissions that are characterized as negligence per se,
negligence premised on strict liability, or any other type of negligence) of the
indemnitees; or (d) any fines, penalties, damages (including punitive), liabilities, costs
and expenses in connection with: (1) a violation of any law, statute, rule, ordinance,
code or other requirement of public authorities; (2) means, methods, procedures or
sequences of execution or performance of the work; and (3) failure to secure and pay for
permits, fees, approvals, licenses and inspections for which YAP, Inc. is responsible
under the agreement documents. Yap, Inc.'s indemnity obligation herein shall not be
construed to negate, abridge or reduce other rights or obligations of indemnity that
would otherwise exist as to a party or person described in this section. The scope and
extent of this indemnity shall not be limited by the availability of coverage under YAP,
Inc.'s insurance and shall not limit indemnitees' other legal remedies against contractor
BCJS & YAP Contract 2019-2020 Page 6
Vol. / pg.
or any other person or entity. This indemnification provision shall survive termination
of the agreement.
SOVEREIGN IMMUNITY
This Agreement is expressly made subject to Brazos County's Sovereign Immunity, Title
5 of the Texas Civil Practices and Remedies Code, and all applicable federal and state
law. The parties expressly agree that no provision of this Agreement is in any way
intended to constitute a waiver or any immunities from suit or from liability that the
Brazos County has by operation of law. Nothing in this Agreement is intended to benefit
any third party beneficiary.
REPRESENTATIONS & WARRANTIES
Service Provider hereby represents and warrants the following:
A. That it has all necessary right, title, license and authority to enter into this
Agreement;
B. That it is qualified to do business in the State of Texas; that it holds all
necessary licenses and staff certifications to provide the type(s) of services
being contracted for, that it is in compliance with all statutory and
regulatory requirements for the operation of its business; and that there are
no taxes due and owing of the State of Texas, any County in the State of
Texas, or any political subdivision thereof:
C. That it carries sufficient insurance to provide protection to Juvenile
Probation under the indemnity provisions, as well as for any potential
liabilities that arise from or related to this Agreement; and
D. That all of its employees, interns, volunteers, subcontractors, agents and/or
consultants will be properly trained to report allegations or incidents of
abuse, exploitation or neglect of a juvenile in accordance with the
requirements of Texas Family Code Chapter 261 and any applicable Texas
Juvenile Justice Department's administrative rules regarding abuse,
neglect and exploitation allegations.
TEXAS LAW TO APPLY
This Agreement shall be construed under and in accordance with the laws of the State of
Texas, and all obligations of the parties created hereunder are performable in Brazos
County, Texas.
PREA
Service Provider shall comply with all federal, state, county, and city laws, ordinances,
regulations and standards applicable to the provision of services described herein and the
performance of all obligations undertaken pursuant to this Contract, including the Prison
Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard
against sexual assault of incarcerated persons, including juveniles, and addresses the
detection, elimination, prevention, and reporting of sexual assault in facilities housing
adult and juvenile offenders.
BCJS & YAP Contract 2019-2020 Page 7
vol. c7.q Cit Pg. 8,6
VENUE
Exclusive venue for any litigation arising from this Agreement shall be in Brazos County,
Texas.
LEGAL CONSTRUCTION
In case any one or more of the provisions contained in this Agreement shall for any
reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceable provision shall not affect any other provision thereof and this
Agreement shall be construed as if such invalid, illegal, or enforceable provision has
never been contained therein.
PRIOR AGREEMENTS SUPERSEDED
This Agreement constitutes the sole and only Agreement for the parties hereto and
supersedes any prior understandings or written or oral Agreement between the parties
respecting the within subject matter
O �EACH�WMCH
FULLY EXECUTED IN
DUPLI SHALL HAVE THE FULL FORCE AND EFFECT
OF AN ORIGINAL.
BOUNT SIO RS COURT
Duane Peters, County Judge
Brazos County Juvenile Board Chairman
Linda Ricketson, Executive Director
Brazos County Juvenile Services Department
-74L3 I
Date
(� g
01IL019
ate
7 1 L
Date
BCJS & YAP Contract 2019-2020 Page 8
Vol. P9• �4
AMENDMENT # 1 TO 18-139 b- Enterprise Resource Planning Software
THIS AMENDMENT TO 18-139 b- Enterprise Resource Planning Software ("Amendment") is
entered into and effective this 23rd day of July ("Effective Date') by and between Brazos County
("Customer"), and Oracle America, Inc. ("Contractor") each of which may alternatively be referred to herein
as a "Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same
meaning as in the Agreement (as defined below) unless otherwise stated herein.
RECITALS
WHEREAS, the Parties entered into that certain original contract # 18-139 b ("Agreement") for
purposes of Oracle America, Inc. to provide of the software, implementation and training services; and
WHEREAS, the Parties desire to amend the pricing and terms as set forth in original contract # 18-139b.
AGREEMENT
NOW THEREFORE, in consideration of the above premises, and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend
the Agreement as follows:
1. Removal of GovSense implementation scope from statement of work and associated pricing,
$345,000, per the Ordering Document/Exhibit Amendment One, attached.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their
authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of
which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of
execution of this Amendment and shall be binding on all Parties hereto.
B OS UN Y
Si nature
Name `
�s 0-S r `�
Title
Date
ORACLE AMERICA, INC.
Signature
Name
Title
Date
C)RACLEa
ORDERING DOCUMENT/EXHIBIT AMENDMENT ONE
Customer Name: Brazos County Oracle America, Inc.
Customer Address: 200 South Texas Avenue, Suite 352 500 Oracle Parkway
Bryan, TX 77806 Redwood Shores, CA 94065
ORACLE CONTRACT INFORMATION
This ordering documentlexhibit amendment one amends the ordering document and/or exhibit(s) listed below and all
ordering document/exhibit amendments thereto (the "ordering document") between you and Oracle America, Inc.
("Oracle").
The ordering document/exhibit is amended as follows:
A. AMENDMENT DETAILS
1. Ordering document: US -8236239
You and Oracle hereby agree to amend the ordering document as follows:
a. Section A. SERVICES — Delete the Services table in its entirety and replace it with the following:
Services
Reference .
:Fees ' Estimated Total Fees and
Ex eases Estimated Expenses*
Fixed Price Services
Exhibit 1
$3,075,000.00 $0.00 $3,075,000.00
Fixed Price Services
ODA 1
$345,000.00 $0.00 ($345,000.00)
Total
$2,730,000.00 $0.00 $2,730,000.00
2. Exhibit: Exhibit 1
You and Oracle hereby agree to amend the exhibit as follows:
a. Section 1. Description of Services and Deliverables., subsection A.1. — Delete the Cloud Service/Product
table in its entirety and replace it with the following:
Cloud Service/Product
In Scope Modules
Oracle Financials Cloud
Fusion Financials Cloud Service (includes General Ledger,
Subledger Accounting, Accounts Payable, Payments, Accounts
Receivable, Cash Management, and Assets), Fusion Automated
Invoice Processing Cloud Service, Fusion Web Center Forms
Recognition Cloud Service, Fusion Expenses Cloud Service,
Fusion Advanced Collections Cloud Service
Oracle Procurement Cloud
Fusion Purchasing Cloud Service, Fusion Self Service Procurement
Cloud Service, Fusion Procurement Contracts Cloud Service,
Fusion Sourcing Cloud Service, Fusion Supplier Portal Cloud
US-8884447-v010109-25JUN2019-JEAGUILA Page 1 of 4
b. Section 1. Description of Services and Deliverables., subsection A.3.b.4. — Delete this section in its entirety and
replace it with the following:
"4. Intentionally left blank."
c. Section 1. Description of Services and Deliverables., subsection A.1 Lb. — Delete this section in its entirety and
replace it with the following:
"b. ERP Cloud Post -Production Support:
1. Oracle will provide up to forty (40) person days over up to ten (10) consecutive business days of post-
production Go -live support following the ERP Go -live. This support will begin upon Go -live and will
be provided "as -needed" and by specific request from you during the consecutive business day period."
d. Section 2. Your Obligations and Project Assumptions., subsection A. Lb — Delete this section in its entirety and
replace it with the following:
"b. Intentionally left blank."
e. Section 2. Your Oblieations and Project Assumptions., subsection A.4. Technical Obligations — Append the
following to the end of this section as a new subsection:
"k. You will obtain the GovSense modules for the GovSense integrations identified: in Appendix C, -and will
obtain from GovSense all services necessary to implement the GovSense modules, including for GovSense
to work with Oracle as needed on the overall design, mapping, and testing for the infegrationsl'
E Section 2. Your Obligations and Project Assumptions., subsection A.7 j. — Delete this section in its entirety and
replace it with the following:
US-8884447-v010109-25JUN20I 9-JEAGUILA-v2
Page 2 of 4
Service
Oracle Project Portfolio Management
Fusion Project Financials Cloud Service (includes Project Control
Cloud
and Project Costing), Fusion Project Contract Billing Cloud
Service, Fusion Grants Management Cloud Service
Oracle Human Capital Management
Human Capital Management ("HCM") Cloud Base, Recruiting
Cloud ("HCM Cloud")
Cloud, Learning Cloud, Workforce Health and Safety Cloud,
Performance Management Cloud, Workforce Compensation Cloud,
Career Development Cloud, Succession Planning and Talent
Review Cloud, Human Resource Help Desk Cloud, Payroll Cloud,
Time and Labor Cloud
Oracle Enterprise Performance
Planning and Budgeting Cloud Service ("PBCS"), Enterprise
Management Cloud "EPM Cloud"
Performance Reporting CIoud Service ("EPRCS"
Oracle Integration Cloud Service
No specific modules.
"OIC"
Unlimited Product Learning
• Financials (Financials Cloud, Procurement Cloud, Project
Subscriptions ("UPLS")
Portfolio Management Cloud)
• HCM (GIobal Human Resources Cloud)
• Enterprise Performance Management (Planning and Budgeting
Cloud Service)
• Technical
b. Section 1. Description of Services and Deliverables., subsection A.3.b.4. — Delete this section in its entirety and
replace it with the following:
"4. Intentionally left blank."
c. Section 1. Description of Services and Deliverables., subsection A.1 Lb. — Delete this section in its entirety and
replace it with the following:
"b. ERP Cloud Post -Production Support:
1. Oracle will provide up to forty (40) person days over up to ten (10) consecutive business days of post-
production Go -live support following the ERP Go -live. This support will begin upon Go -live and will
be provided "as -needed" and by specific request from you during the consecutive business day period."
d. Section 2. Your Obligations and Project Assumptions., subsection A. Lb — Delete this section in its entirety and
replace it with the following:
"b. Intentionally left blank."
e. Section 2. Your Oblieations and Project Assumptions., subsection A.4. Technical Obligations — Append the
following to the end of this section as a new subsection:
"k. You will obtain the GovSense modules for the GovSense integrations identified: in Appendix C, -and will
obtain from GovSense all services necessary to implement the GovSense modules, including for GovSense
to work with Oracle as needed on the overall design, mapping, and testing for the infegrationsl'
E Section 2. Your Obligations and Project Assumptions., subsection A.7 j. — Delete this section in its entirety and
replace it with the following:
US-8884447-v010109-25JUN20I 9-JEAGUILA-v2
Page 2 of 4
"j. Intentionally left blank."
g. Section 4. Fees and Expenses, and Taxes., subsection A. — Delete the first sentence in its entirety and replace it
with the following:
"You agree to pay Oracle a fee of $2,730,000.00 for services and deliverables described in this exhibit."
h. Section 4. Fees and Expenses, and Taxes. subsection A. — Delete the Deliverable Fee table in its entirety and
replace it with the following:
INTENTIONALLY LEFT BLANK
US-8884447-v010109-25JUN2019-JEAGUILA-v2 Page 3 of 4
I V& aci Lp - P9 -9
,Deliver�bji
-Deiiverabr�,,F.ee
1.
Month I
Kickoff Meeting Presentation
$34,800.00
2.
Month I
Project Management Plan
$34,800.00.
3.
Month I
Project Work Plan
$34,800.00
4.
Month 2
Technical Approach and Strategy Plan
$94,750.00
5.
Month 2
Design Document
$94,750.00
6.
Month 2
-Functional
Technical Design Document
$94,750.00
7.
Month 3
Configuration Validation Summary Report
$280,538.00
8.
Month 5
Unit Tested Conversions and Interfaces
$265,247.00
9.
Month 4
Cutover Plan
$345,855.00
10.
Month 4
Train the Trainer Training Materials
$170,143.00
11.
Month 5
Validation Phase Activity Report
$170,143.00
12.
Month 6
End -To -End Testing Results Summary Report
$329,327.00
13.
Month 8
Train -The -Trainer Training and End -User Training
Com letion Document
$310,766.00
14.
Month 9
Configured System in Production Document
$291,763.00
15.
Month 10
Completion of Pbst-Production Support Completion
Document
$88,828.00
16.
Month 10
Project Closure Report (Engagement Summary Report)
$88,740.00
Total Fixed Fee
$2,730,000.00
INTENTIONALLY LEFT BLANK
US-8884447-v010109-25JUN2019-JEAGUILA-v2 Page 3 of 4
I V& aci Lp - P9 -9
B. ADDITIONAL TERMS
Order of Precedence.
In the event of any inconsistencies between the ordering document and this ordering document/exhibit
amendment one, this ordering document/exhibit amendment one shall take precedence.
2. Other.
Subject to the modifications herein, the ordering document and applicable exhibit(s) shall remain in full force
and effect.
This quote is valid through 31 -AU shall become binding upon execution by you and acceptance by Oracle.
Brazos County Oracle America, Inc.
Authorized Signature: ized Signature:
Name: .I..J Q— Q — t%s oQ— �o_.-� -Q-'rs Name:
Title: C% �� 0 i'-!� Ai v Qk Title:
v
Signature Date: 3 I l Signature Date:
Ordering Document/Exhibit Amendment One Effective Date:
(To be completed by Oracle)
US-8884447-v010109-25JUN2019=JEAGUILA-v2 Page 4 of
E
. Pg.
DocuSign Envelope ID: BF403179-8DOE4AA7-8D64-97D638DDCO20
. THIS AMENDMENT TO 18-139 d- Enterprise Resource Planning Software ("Amendment") is
entered into and effective this 23rd day of July ("Effective Date") by and between Brazos County ("Customer"),
and GovSense, LLC. ("Contractor") each of which may altematively be referred to herein as a "Party" and
collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the
Agreement (as defined below) unless otherwise stated herein.
RECITALS
WHEREAS, the Parties entered into that certain original contract # 18-139 d ("Agreement") for purposes
of GovSense, LLC. to provide of the software, implementation and training services; and
WHEREAS, the Parties desire to amend original contract # 18-139 d and add the aforementioned
implementation services, Brazos County will pay GovSense $340,000.
AGREEMENT
NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration,
the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement
as follows:
1. Addition of GovSense implementation and related services, and pricing to software scope of work,
per the GovSense Implementation Initial Statement of Work attached. This Amendment #1 will shift
the contractual obligations from Oracle America, Inc. to GovSense, LLC.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their
authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of
which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of
execution of this-Am=Wmient and shall be binding on all Parties hereto.
Signature
y
Name
Q 0
Title
Date
GOoVS I E, LLC.
SAugtFmmi s
Name
Managing Partner
TW19/2019
Date
Vola.! Pg.
i
DocuSign Envelope ID: BF403179-8DOE-4AA7-8D64-97D638DDCO20
GOvSEm,.SE
GovSense Implementation
Initial .Statement of Work
10 July 2019
The information in this document is confidential between Client and GovSense. This document
may not be disclosed to any third party without prior consent from GovSense, LLC.
Copyright 2019, GovSense, LLC. All rights reserved.
This page contains proprietary information and is deemed; confidential by GovSense.
\l nv. aq tD P a . G( Q
DocuSign Envelope ID: BF403179-8DOE-4AA7-8064-97D638DDCO20
i
GOWSENSE
Page 2 of 13
Contents
SolutionOverview.........................................................................................................................................3
In Scope Applications, Solutions, and Implementation Services.............................................................. 3
Out of Scope Applications, Solutions, and Implementation Services.......................................................4
Scopeof Project............................................................................................................................................4
GovSenseLand Management....................................................................................................................4
GovSense Fleet Asset and Work Order Management.............................................................................. 6
Integration Consulting related to Oracle Integration Cloud.....................................................................7
Business Requirements Document(„BRD").................................................................................................8
KeyAssumptions....................................................................................................................................... 8
GeneralProject Activities..............................................................................................................................9
GeneralProject Timeline............................................................................................................................10
KeyClient Sign-offs.....................................................................................................................................10
Terms..........................................................................................................................................................11
ExhibitA......................................................................................................................................................12
Signatures...................................................................................................................................................13
I
This page contains proprietary information and is deemedlconfidential by GovSense.
l e 'C�Y(p PN -
Page 3 of 13
Reference
GovSense's Professional Services organization ("PS") proposes the following
implementation services package ("Services") for Brazos County, Texas ("Client").
Objective
Pursuant to this Statement of Work ("SOW"), PS will implement the .GovSense Software
and as specified herein (collectively the "System"), for Client. The System will be
implemented to operate on an outsourced, Software as a; Service basis. The
implementation project is designed to help Client configure and realize the full value of
the GovSense application. Using our proven Project Methodology, our PS team will
work hand-in-hand with Client project team to evaluate requirements and configure the
system as specified in this Statement of Work. Before configuration begins, a Business
Requirements Document ("BRD") will be provided to ensure the software configuration
and specifications match Client requirements.
Solution Overview
Our summary understanding of the solution scope determined mutually by PS and
Client:
In Scope Applications, Solutions, and Implementation Services
• Core configuration including organization administration and General Ledger fee
impact
• GovSense Land Management Suite
o Permit Management
o Inspection Management
o Enforcement Management
• GovSense Fleet Asset and Work Order Management
o Service Request Management '
o Work Order Management
o Fleet Asset Management
o Employee Center
• Integration Consulting related to Oracle Consulting Services ability to leverage
native connectors via Oracle Integration Cloud
This page contains proprietary information and is deemed, confidential by GovSense.
\J", _ agtD Pa
DocuSign Envelope ID: BF403179-8DOE-4AA7-BD64-97D638DDCO20
GovSENSE
Page 4 of 13
Out of Scope Applications, Solutions, and Implementation Services
• GovSense Land Management Suite
o Planning Management
• Other GovSense Modules
o GovSense Utility Management
o GovSense Economic Development
o GovSense GIS Connectors
o GovSense Government Resource Planning modules not defined in this
statement of work
• Custom integrations not defined in this statement of work
Scope of Project
Detailed below are the services and components the PS team will deliver for this
project.
GovSense Land Management
PS will configure Client's GovSense environment and will include the following
components as applicable:
Permit Management
Setup and Configuration
Manage; permitlapplication,0sManage projects and location driven
processes,. and fees.. - 'decisions-' s "
• Assign, route, and manage tasks
through the project & plan check Standard workflows
I:X ._.,.J.. 1
t p venne.,noia. conanions ana.00nas . l • °ane aasnnoara ana stanaara-reporanq .l
Inspection Management
Setup and Configuration
• ManageInspection types, basic Automatec
workflows, and, statuses ,..and fee ca
• Easily accept requests and assign • One dasht
throu h automation or -live edit. _-
• Manage holds- alerts=and -
auton ated emaits'and text
moc. c�nec.• e a
i
This page contains proprietary information and is deemed confide'nti'al by GovSense.
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DocuSign Envelope ID: BF403179-8DOE-4AA7-BD64-97D638DDCO20
S
Ni
Enforcement Management
Setup and Configuration
• M
anag ' p UnllmIt'q'.,-&'C- ase T'y-pe
workflows, and stages
• Auto -generate notices, emails, and
letters
I
Data Migration
Setup and Configuration
Page 5 of 13
*:�"',ttore Municibeil'Code f il'6as
y
reference
• Online compliant management forms
and email to case functionality
7
1 -'T'066 dashbo6d with'ksMbdsihess".'
Data "Migration t6 lit f6 cuN'e"nt-"'Any
additioahistorc6l"data'migrati6w
yje*Jpg I q
.;,progress 11;�'I. .
Ores,
Oe.the,re.s responsibility �C
.Client nt
4511
• Data migration importlexport
template process training provided
by GovSense
This page contains proprietary information and is deemed confidential by GovSense.'-
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DocuSign Envelope ID: BF403179-8DOE4AA7-8D64-97D638DDCO20
Ov .E.NSE
Page 6 of 13
GovSense Fleet Asset and Work Order Management
PS will configure Client's GovSense environment and will include the following
components as applicable:
Service Request Management
Setup and Configuration
P
0,4
• Manqqe. un limited service request -Standard workflows for.rqytlng,, alerts,;
types,
d escalation, j
• Assign, route, and manage tasks
through the planning lifecycle • One dashboard and standard reporting
Fleet Management
Setup and Configuration
• Track; manage, an d maintain
d-e'l,nent in 6 a
vehic(is an"q hlo, r' -,t ndard,wd lows—
manyAbeets
• Easily manage service and vehicle
history, preventative maintenance
schedules, inspections, and work One dashboard and standard reporting
orders
Work Order Management
. Setup and Configuration
• Work*,6rdersrdlat4dto Fleet. ,A.-�
Vehicles and Equipment, and Road :qtandard,work flows
and vi
'I§A8ge Di 'I� sio6int""
• Assign, route, and manage tasks One dashboard and standard reporting
through the planning lifecycle
o Manage, InventorygEquipm,0ntI&.
Materials, and Labor for each Work
4,
-Orden 0 r
-7 d ZtvD6.
This page contains proprietary information and is deemed confidential by GovSense:
\ J."k - `c)\q In P r, 1C3[
Docuftn Envelope ID: BF403179-SDOE-4AA7-8D64-97D638DDCO20
GovSENSE
Page 7 of 13
Employee Center
Setup and Configuration
'• Allowsloor employee`'Iogln
, ' . js
records'and currentyear iri-progress
• -,, On' line employee presen j e�to request
=
• -Data migration import/export
service and track vehicle: and service
,,.
L.
by GovSense
. . ,
status ,'.
• Submission of Service Requests
Standard Employee Dashboard and
Reporting
Data Migration
Setup and Configuration
-• Data Migration,template for,,activke.
• Any;addltlonals historical data migration„
records'and currentyear iri-progress
will be the responsibility of Client
activity
• -Data migration import/export
template process training provided
by GovSense
Integration Consulting related to Oracle Integration Cloud
PS will assist Oracle Consulting Services ("OCS") to ensure best practices are used
when leveraging the Oracle Integration Cloud standard connector to the GovSense
Platform APIs.
PS will assist Oracle Consulting Services ("OCS") with the following exercises:
Integration Design
o Record Type, Field Name, and Data Type Definitions.
o Validate and Confirm Field Mapping Matrices.
o Confirm integration cadence design.
o Document any Saved Searches or RESTIets needed for integration.
Integration Configuration
o Configure Saved Searches or RESTIets needed to streamline integration
processes.
o Help Brazos County team define user stories and integration test cases.
o . -Create any custonfields or record types needed for integration purposes.
•- Integration. Testing _ ..
o Assist in multiple test iterations: '
Smoke Testing -
Modularized Integration Testing
■ End -to -End Testing (User Acceptance Testing)
This page contains proprietary information and is deemed) confidential by GovSense.
Pa. jam
Page 8 of 13
Oracle Integration Cloud Standard
Assistance with Field Mapping and Cadence
• �`�Doeuinentintegrationexpected
• Provide' OCS guidance of field
- behavlor'based on Brazos County
mapping, ASI methods, objectsy,;,and , y
oject Team s User Stories°and Test,
E desired results.
Cases. k
• Align with Brazos County project Ensure relational data integrity is
team to ensure valid, complete configured, documented, and tested
integration test cases. within GovSense.
Business Requirements Document:("BRD")
PS will assemble a document called 'BRD' as part of the Design Phase of this project
that will outline Client's processes and other detailed requirements defined in the
Solution Overview and Client Requirements sections of this Statement of work. The
BRD will be used to configure the System as agreed upon by Client and PS prior to
beginning any work in Client's Sandbox environment.
Key Assumptions
• If Client delays or changes the agreed implementation schedule, this may delay the
project Go -Live date.
• Client will assign a dedicated project team that will remain intact for the life of the
project.
• Client is responsible for providing timely and accurate Information, attending
meetings, and working with the PS team requiring Client's input.
• Client will provide access to Subject Matter Experts (SMEs) in a timely manner to
contribute to the system design and system configuration validation.
• Client is responsible for performing all data cleansing and legacy system data
mapping, accurately populating all data templates for uploading into the GovSense
application according to the templates provided.
• Reporting is limited to the standard reports included in the GovSense application
unless otherwise noted in this Statement of Work.
• Leading best practices will be provided throughout this implementation.
• Creation of dashboards, saved searches, reporting, and/or importing of data from
legacy systems is ultimately the responsibility of Client. PS team will demonstrate
how to build dashboards, create custom reports, and saved searches.
This page contains proprietary information and is
I -r �lGeO -Qf_�
confidential by GovSense.
10,E
Docuftn Envelope ID: BF403179-8DOE-4AA7-BD64-97D638DDCO20
GOV45ENSE
Page 9 of 13
• System configurations and approval workflows are limited to the configuration
options available within the standard GovSense application. Any functionality not in
the product is out of scope unless otherwise noted in this Statement of Work.
Implementing additional future functionality or custom'workfiows will require a
Change Order.
GovSense will coordinate with Brazos County and TAMTraining to document any
process / user documentation that is client specific." The reason for this change is
related to the fact that originally, TAMTraining was cohtracted to document all
processes for both Oracle and GovSense.
If it is determined during the Design Phase that the requirements have varied in such
a way as to have a material impact on the Scope of Work and/or costs set forth
herein, a Change Order or additional Statement of Work may be required to deliver
the change in requirements
General Project Activities
Listed below are typical project activities to help Client plan and prepare for the project.
• Kickoff Meeting The PS implementers meet with their respective Client counterparts to
determine requirements, contact persons, and project deliverable expectations.
• Process Review Sessions — The requirements will be analyzed in detail, and a detailed
project plan will be produced.
• Provision and Configure System — GovSense will be provisioned and core modules
configured based on requirements. Data will be loaded from populated templates or
entered into the system manually. Users will be created, and permissions assigned by PS.
• User Acceptance Testing — Users of the GovSense application will conduct end-to-end
testing in a sandbox environment copied from the production -configured GovSense
application.
• Core Team Training —By training Client team as early as possible, Client will be better
able to assist with design decisions made during later phases, and ready to accept
ownership of various implementation modules once they have been completed.
• Project Leadership Activities — This activity spans the duration of the project. PS will
provide Client implementation team with regular project status reports, issues and action
items, and issue resolution details.
This page contains proprietary information and -is deemed confidential by GovSense.
DocuSign Envelope ID: BF403179-8DOE-0AA7-8D64-97D638DDCO20
Page 10 of 13
General Project Timeline
• A Project Plan will be generated by the PS Project Manager assigned to the project.
• Both Client and PS will review and agree upon milestone dates for Kickoff, Training, UAT
(User Acceptance Training), and Go -Live prior to starting the Project.
Key Client Sign -offs
The following are critical Client sign -offs on the project. Sign -off is required before proceeding
on a project:
• Project Start and Go -Live Date Agreement — Mutually agreeable dates to begin the
project and Go -Live on GovSense. First version of the detailed project plan is created by
PS based upon these dates. Client sign -off is acknowledgement that these dates are
acceptable, and Client will complete project plan tasks as scheduled.
• Design Phase — Requirements Document Agreement — Client is responsible for
validation and sign -off of Requirements Document Agreement at the conclusion of the
define phase. Requirements Document Agreement captures the specific Client
requirements to be configured. Changes after sign -off may require additional professional
services fees.
• Configuration Walk -Through / UAT Acknowledgement — Upon completion of
Configuration Walk -Through session, Client provides, sign -off that the system has been
configured and set up as mutually agreed throughout the project. Client acknowledges that
they are ready to proceed on GovSense.
• Project Completion / Go -Live — Client agrees that the project has been completed and is
ready for transition to support.
This page contains proprietary information and is
\ If,r , 'Cl (Q �O �)G
confidential by GovSense.
DocuSign Envelope ID: BF403179-8DOE-4AA7-8D64-97D638DDCO20
i
GovSENSE
I Page 11 of 13
Terms
The effort defined in this Statement of work will be performed and billed on a milestone basis
(Exhibit A enclosed). Travel fees are fixed and will be billed by phase completion.
All invoices (including travel fees) will be created and issued based on Exhibit A and will carry
terms of Net 30.
GovSense reserves the right to put the project on hold if Client exceeds 45 days past due on
invoices.
It is contemplated that part of the work associated with this SOW will be performed on-site.
All activity and personnel will be scheduled when this Statement of Work is accepted.
This proposal represents the assessment of requirements derived jointly by PS and Client
representatives and has the ability to be modified to accurately reflect current conditions.
GovSense warrants that they will extend the current license agreement with Client for a period
of 4 months from the executed start date of February 27, 2019 with no penalties or fees.
This page contains proprietary information and Is
i
dconfidential by GovSense.
I, -,r_ A(Gr 0 Pra_ lin CD
DocuSign Envelope ID: BF403179-SDOE-4AA7-8064-97D638DDCO20
Page 12 of 13
Exhibit A
Milestone / Expense Billing Schedule
DescriptionMilestone
Amount
Project Kick Off
Travel Expenses
$ 4,000
Initial Project Initiation & Kick Off
$ 64,000
Total Project Kick Off Fees
$ 68,000
Design
Travel Expenses
$ 4,000
Design - Land Suite
$ 32,000
Design - Fleet Asset and Work Orders
$ 32,000
Design - Integration
$ 32,000
Total Design Fees
$100,000
Configuration
Travel Expenses
$ 4,000
Configure - Land Suite
$ 32,000
Configure - Fleet Asset and Work Orders
$ 32,000
Configure - Integration
$ 32,000
Total Configuration Fees
$100,000
User Acceptance Testing
Travel Expenses
.$4,000
User Acceptance Testing - Land Suite
$11,000
User Acceptance Testing - Fleet Asset and Work
$ 10,500
User Acceptance Testing - Integration
$ 10,500
Total User Acceptance Testing Fees
$ 36,000
Go Live
Travel Expenses
$ 4,000
Go Live - Final Acceptance - Land Suite
$ 6,000
Go Live - Final Acceptance - Fleet Asset and Work
$ 5,000
Go Live - Final Acceptance - Integration
$ 5,000
Total Go Live Fees
$ 20,000
Project Close Out
Project Close Out — Land Suite
$ 6,000
Project Close Out — Fleet Asset and Work Orders
$ 5,000
Project Close Out — Integration
$ 5,000
Total Project Close Out Fees I
$16,000
TOTAL:
This page contains proprietary information and -is
$ 340,000
confidential by GovSense.
N 1,, 1. 'ani (..Q Pte. 16 (7
DocuSign Envelope ID: BF403179-8DOE-4AA7-8D64-97D638DDCO20
Page 13 of 13
Signatures
In witness thereof, the parties have executed this SOW by their duly authorized representative, each of
which shall be deemed an original, and it shall be effective as of the last date executed below:
'Brazos County, Texas' " Y :ry.
#k
,
�GovSense,LLC ,t
200 South ,Texas;Avenue, Suite 352 , ,
2500.• Northwmds Pkwy, £Suite; 280,S '
Tdi
Bryan, U 77803
Alpharetta, GA 30009
;
c %4-K 7i � R } N ,.sti`.'P•Y� i- f _ t..
B'=�ah1 � n;� `. F" +. s .
Name-
Name: Paul Cammisa
-C-Dr
Title:
Title: Managing Partner
bwi:!� Jude,
Signature:
Signature:
DocuSloned by:
(2V�
D7A35587CAF7449...
Date:
Da15'Y19/2019
,4 t s ti�jA{ �✓' Y, 'r fit`Y ��'r.z � i t"M" !iJ -r4 S✓a '� .�}2 ��WM J".�z
Change Order
Document G701TM - 2001
PROJECT: (Name and add, es,
County Clerk Storage
302 E 24th Street
Bryan, Texas 77803
CHANGE ORDER NUMBER: ONE (1):,:.14" a `°% ,•. `
Facility OWNER ❑
DATE: 11 July 2019 ; ..' -,`''
y : ARCHITECT ❑
CONTRACTOR ❑
TO CONTRACTOR: (Name and address) ARCHITECT'S PROJEG?==NUMBER: 1839 FIELD ❑
DA":
r; :r .:;,. .
G.A.M. Construction... Inc. ai,:�:y •-.
CONTRACT DA" Vbrch 2019
3019 College Park Drive .. OTHER ❑
Suite 240-134 CONTRACT FOR: Renovation—
.The woodlands, Texas 77384
The Contract is changed as follows:
(include, where applicable, any undisputed amount attributable to previously executed Construction Change Directives.)
'1) Contract amount is reduced by art= amount equal to the unused portion of the
Contingency Allowance ., being $9,711.00.
2) Contract: time is increased 12 daysfor;.orlcscheduled outside the control
of the Contractor.
r Y# rte h.4
The original (Contract Sum) = faiirnutn PAee) was 'S,' 423, 417.00
;r .,
The net change by previously authorized Change Orders "' :tir "$ 0.00
The (Contract Sum) (8 • 1riee) prior to this Change Order was:;
The (Contract Sum) (Gttat7te) will be (*teed) (dec{eased)-(,aHehauge
by this Change Order in the amount of
The new (Contract Sum) including this Change Order, will be
The Contract Time will be (increased) (deo lased) (4ani;laaged4 by twelve
$ 423,417.00
9,711,00
$ 413,706.00
( 12 ) days.
The date of Substantial Completion as of the date of this Change Order, therefore, is 4, JLme 2019
NOTE: This Change Order does not inchide changes in the Contract Sum, Contract "ine or Guaranteed Maximum Price
that have been authorised by Construction Change Directive until the cost and tune have been agreed upon by both the
Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER.
1,1149
D&E DATE DATE/
CAUTION: You should sign an original AIA Contract Document, on which this text appears in RED. An original assures that
changes will not be obscured.
AIA Document 6701 TM — 2001. Copyright * 1979. 1997, 2000 and 2001 by The Arnedran Institute of Architects. All'riahts reserved. WARNING: This
Aienocument is protected by U.S. copyright Law and International Treaties. Unauthorized reproduction or distribution of this Ate Document,
__..L...s 1. .��.........0 l......uw«. ..i,dl wnd —1-1n.,1 „nnnUiao -4 will ha n—nnilfarr M 1ha rnavif nISM aYraar nAQC1hIP 111Rtar 1ho law
Vol. � (11 Pa. C
ate
AMENDMENT #1 TO 19-095 RENOVATION OF COUNTY CLERK STORAGE BUILDING
THIS AMENDMENT TO 19=095_ RENOVATION ON COUNTY CLERK STORAGE BUILDING
("Amendment") is entered into and effective this 23 d day of July ("Effective Date") by and between Brazos
County ("Customer"), and GAM Construction, Inc. ("Contractor") each of which may alternatively be
referred to herein as a "Party" and collectively as the "Parties". All capitalized terms in this Amendment shall
have the same meaning as in the Agreement (as defined below) unless otherwise stated herein.
RECITALS
WHEREAS, the Parties entered into that certain original contract # 19-095 ("Agreement's for purposes
of GAM Construction, Inc. to provide of renovations of the County Clerk Storage Building; and
WHEREAS, the Parties desire to amend the pricing and work days allowed as set forth in original
contract # 19-095.
AGREEMENT
NOW THEREFORE, in consideration of the above premises, and other good and valuable
consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend
the Agreement as follows:
1. The contract amount is reduced by an amount equal to the unused portion of the Contingency
Allowance being $9,711.00
2. Contract time is increased 12 days for work scheduled outside the control of the Contractor.
3. Conflict/No Other Modif cations. In the event of a conflict between the terms of this Amendment
and the terms of the Agreement, this Amendment shall control. All, other terms of the Agreement
shall remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their
authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of
which taken together shall. constitute one instrument. Electronic or facsimile signatures are acceptable forms of
execution of this Amendment and shall be binding on all Parties hereto.
Signature
Title
Dafe l4
GAM CONSTRUCTION, INC.
Nam,5 �^
/%LG�dIO FiW
Title
Date
LVT/CARPET FLOORING REPLACEMENT AT THE-BRAZOS CENTER
SERVICE CONTRACT
'BRAMS COUNTY PURCHASING DEPT.
260 S.Texas Av e-.,." Stb-'352 ContractNo. CEP 19-04
Aryani Texas 77803 Page.1 of 10 Pag"
Telephone (979) 3614492
GENERAL REQUIREMENTFOR CONTRACT
duly authorized representative of
e willingly,attest to perform -(orJe1iv4*);s perzExhibit A for Brazos County.
provisionstrid specifications contained -in this contract.
PROJECT MMUNE
Project will start only after County receives the required bonds -6 insurance, work schedule land after a
purchase order has.been issued to the vendor by the County. Project,shall-bo completed in the following
time:
1-4 weeks for carpet & LVT Material
20 da: total. for floor prep, and installation ofnew :carpet and LVT.
ays i demolition,
PREVAILING WAGES -RATES
The contractor shall be re.sponsible for Mowing all provisions of Chapter 2258 -of the- (lovemment
Code relating to the, payment of prevailing wages. The wage.rates to be used. are included in Exhibit It
attache& A contractor or subcontractor who violates this section shall -pay- Brazos County 960 for .each
worker employed for each calendar day or part. of -the day the worker is paid less, than the wage rates
stipulated in 1&Mbf i t B.
BONDING REQUIREMENTS
The contractor will to- required to bond each project individually. Tice successful bidder must provide to
the Purchasing Department a payment bond, in the amount of 100% of each project sum ten (10)
calendar days prior io -start of work for. -each project. Such bondsshallbe executed by a corporate . surety
,duly authorized and! admitted to do. business in the State of Texas -and licensed in the State9fTexas to
issue surety bonds vH th a Best Rating "A" or better. BRAZOS COUNTY RESERVES TEE RIGHT TO
ACCEPT OR REJECT ANY SURETY COMPANY PROPOSED BY ME BIDDER. IN THE EVENT
BRAZOS REJECTS THE PROPOSED
SED SURETY COWANY;THE BIDDER WILL-BEAFFORDED
FIVE (5) ADDITIONAL DAYS To suBmrr THE REQUIRED BONDS ISSUED 'BY .A SURETY
COMPANY ACCEPTABLE TO BRAZOS COUNTY.
:The succmffil of may not assign, sell:or otherwise transfetthis contract without-writtezpermission
.of Brazos County Commissioners: Court. Should there be- a change .in ownership or. management; the
Vol.
BRAZOS .COUNTY, TEXAS.
Contract No. CIP 19-554
.Page 2.of 10 Pages
contract ishall be terminated unless. a mutual agreement is reached with the new 'owner or manager .to
continue the contract with its present provisions and prices.
AWARD
Brazos County reserves the tight to award this contract on the basis of LOWEST AND BEST OFFER in
accordance with the laws of the'State of Texas,'to waive -any formality or irregularity,, to make awards to
more than one offeror, to reject any or all bids. The County reserves: the right to accept or reject in part
or.'in-whole, any IQs -submitted; and to. waive anytechnicalities for the best,interest.of the County.
.BIDDERS. RESPONSIBILITY
'It is the bidder's sole responsibility to print and review all pages of the bid document, ,attachments;
questions and responses, addenda,. and special notices. The Certification of Bid Fonio must be completed
to include full firm name; mailing address, telephone number, email address, Vendor Tax Identification.
number and :signed by :an authorized representative of the. firm. Failure to provide signature on the.
Certification of Bid. Form renders bid nonresponsive. Failure :to -complete the submission of all required
forms, including but not .limited .to the Reference Page,. House Bill 89 &Debarment Verification form,
Questionnaires (when applicable), Addenda (including revised -forms), and any other specified forms .or
documents may be grounds for rejection ,of entire bid. By submitting a response to this solicitation, the
bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder .agrees to provide Brazos
County the "Certificate of Interested Parties", Form 1295 as required; pending award, renewal, amended
or extended contract.. Visit https:/tethics.state.tx.us/whatsnewlelf info_forml29.5.htm for more:
:information:
.In the event of a needed change in the specifications sent to the bidder, it is understood that
all the foregoing terms shall apply to the addendum or addenda.
CONTRACT OBLIGATION
Brazos County Commissioners Court must award the contract.and Brazos County Judge, or other person
authorized by Brazos County Commissioners .Court must sign the contract before it becomes binding on
Brazos County or the offerors. Department heads are NOT authorized to sign contracts for .Brazos
County. Binding contracts shall remain in effect until all products and/or services covered `by this
purchase have been satisfactorily' delivered and accepted.
QUANTITIES
The quantities specified in this contract are estimates only. Brazos County does .not guarantee to
purchase any minimum quantities or services other than those listed on ,purchase order:
HOLD HARMLESS AGREEMENT
Contractor, the successful. offeror,. shall indemnify and hold Brazos County harmless from all claims for
personal injury, death and/or property damage resulting directly or indirectly from contractor's
performance. Contractor shall procure and maintain, with respect to the subject matter of this bid,
appropriate insurance coverage including; as a minimum, public liability and property damage with
adequate limits to cover contractor's liability as may arise directly or indirectly from work performed
under terms of this contract. Certification of such coverage must be provided to .Brazos County upon.
request:
Vol. as Pg. i la
C.ontract'N'O. UP 0454
B"7M COUNTt-TEXAS -rage 3 of 10 -Pages
INSPECTIONS & TESTING
Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos. County at. the
sole discretion of -the Commissioners Court when all terms' and conditions of the :contract and
sp'ec'ifications have been. met to -its. satisfaction, including the submission to Brazos County of .any and
all. documentation -as may be 'required. T-..itjp and Risk of Loss of the goods shall. not pass to Brazos
.County- until the County actually accepts and takes possession 'of the goods -at the point, or points of
delivery.
AD))MON/MODMCATION OF LOCATIONS OR.SERVICES
Brazos County :reserves the right to add locations as. these additional locations may 'be- required.
Locations to be added may -include, but not limited to, expansions or additions to existing facilities and
acquisition or construction of new properties. in the event that Brazos: County makes significant
structural changes to an -existing facility that impacts the -contractor's cost in, providing the services
anticipated by this contract such change may be -treated as a new facility and the procedures provided for
in. this section may be followed in determining an appropriate -price.
In the event Brazos County wishes to add other locations to a group under the contract,'.aqpotation will.
be solicited from the incumbent; contractor in good -standing for ,the group in which the new location is
appropriat4y e . situated.
appropriately situated.
In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a. location to
which the contract. applies, ?gPexisting contracts for services applicable to such location, the pciftioii of
this -contract that applies: to such locations is. - terminated. All remaining portions ;of the contract will
remain intact. Brazos 'County -will. endeavor to.g .give. the contractor written notice ofsuchtermination of
locations- a thiftimuth of thirty (30) days in. advance.
INVOICES & PAYMENTS.
Paymentsto contractors will not, be made if i.he. contractor cannot produce a Brazos County Purchase.
Order. Contractor shall submit an original 'invoice on each purchase order or purchase release, after
each delivery, indicating: the 'purchase order number. Invoices -must be itemized. Any -invoice, which
cannot be verified by the contract -price and/or is otherwise incorrect, shall be corrected by the
contractor. Brazos County will only be required to
pay for Materials. actdally-reeeived and/or seiviqes
actually provided. Brazos County shall not be required to pay for materials .or services described in the
contract- that are not used .or provided by the :contractor in completion of the -contract. This term
supersed . es any contradicting -terms throughout the contract and/or -any attachments.
When multiple deliveries and/or services are required, the contractor may :invoice following each
delivery or performance of serviceand. Brazos County will pay on invoice. With in thirty (3 0) days upon
receipt of-Mivoice. Contracts providing for a monthly charge will be billed and paid on -.a monthly basis
only. The contractor will. provide an invoice for each .month in,which Brazos County is .responsible for
payment, during the duration of the. contract.Prior to any and all payments made for goods and/or
services . provided under, this contract, the contractor should provide their Taxpayer -Identification
Number or'Social Security number as applicable. This infbimation-must be. on file with -'Brazos County
Auditor's office. Failure to -provide this information may result in.a'delay in .payment and/o r- back-up
withholding as required by the Internal Revenue Service. Retaftiage of 5% will bewithheld'fiom-each
invoice for the duration of the contract until the County accepts the work as 100% complete and
Contract No. CIP 19-554
BRAZOS COUNTY,, TEXAS Page 4 of 10 Pages
receives all warranties, manuals, releases of lien and other closeout documents. Upon acceptance
by the County, retainage will'be:released to the contractor.
PRICING
Prices for all goods. and/or services shall be firm'for the duration -of this contract and shall be stated on
the Pricing/Delivery.Information form. Prices shall be all inclusiver No price changes, additions, or
.subsequent qualifications will be honored during the course of the contract. All 'prices must be
written. in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be
prepaid by the -contractor.and included in the- bid ,pr ces. If there are any additional charges of any kind,
other than- those mentioned above; specified. or unspecified, offeror MUST indicate the items required
and attendant costs or forfeit the. right to .payment for such items. Where unit pricing and extended
pricing differ, unit pricing prevails..
TAXE5
Brazos County is exempt from all federal ,excise, state and local taxes unless otherwise stated in this
contract.. Brazos County, claims exemption from all sales and/or use taxes under Texas • Tax Code.
§151:309, as. amended. Texas Limited Sales Tax Exemption Certificates will be. furnished upon. written
request to Brazos County Purchasing Agent.
GOVERNING FORMS.
In the event of any :conflict of interpretation. of any part of this overall contract, Brazos- County's.
interpretation shall govern, 'In the event of a conflict between 'the terms, conditions, provisions, and
-specifications of this contract and any other terms, conditions, provisions, and specifications provided by
:the contractor; the terms of this contract shall. supersede.
GOVERNING LAW AND VENUE
This bid solicitation is governed by the laws of the State of Texas, specifically, the competitive.. bidding.
requirements of the County Purchasing Act, Texas Local Government Code, §262.021. et seq.., as
amended. Offerors shall. comply with all applicable federal, state and local laws and regulations.
Offeror is further advised. that these requirements shall be fully governed by the laws of :the State of
Texas and .that Brazos County may request and rely on advice, decisions and opinions of 'the Attorney
General of Texas and Brazos °County Attorney concerning and portion of these requirements. Potential
vendors are advised.they may -have disclosure requirement pursuant to Texas Local Government Code,.
:Chapter 176. This law requires persons desiring to do business with the'County to disclose any gifts that
have an.aggregate value in excess of. -$250.00 ,given to any employee .of the County, County -Official to
the County Official's family members or employment of any employee of the County,County Official
or the County Official's family members. during the preceding twelve (12) month period. The disclosure
questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code,
Chapter 1.76 for the details of this law. Bidder understands that 13razos County 'is a government subject
to Texas State -and Federal. public information statutes. Venue shall lie exclusively in Brazos County,
Texas,; notwithstanding anything to the contrary.
DISQUALIFICATION OF OFFEROR
Upon signing this contract, an offeror. offering 'to sell supplies, materials, services, --or equipment to
Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas
Business and Commerce Code § 15.01., et seq., as amended, 'or' the federal antitrust laws, and 'has .not
Vol. Pg. ��4
:edfitftct No. 0P 10454
BRAZOS COUNTY. TEXAS Pagt,s of 10 Pages
communicated directly or indirectly -the bid ma& to any competitor or -any other person engaged "in such
line of'bu ne a. Any or, all bids may be if Brazos County believes that collusion exists gino
pl s _ng
the offerors. Bids in which the prices are- obviously.unbalanced maybe rejected. Requests to withdraw i I
ithdraw a
submitted bid or proposdlare subject to the approval
I of the- Purchasing Agent-,
SEVERABILITY
If any section. subsection;. paragraph,. sentence clau§e, -phrase or word of these requirements -or the
specifications shall be held..invalid, such holding shall not affect the remaining portions of these
-requirements and the specifications and it is hereby declared that such remaining portions would have
beenincluded in these. requirements and the specifications as though the invalid portion had been
-omitted.
:SILENCE OF SPECIFICATIONS
The apparent silence of. specifications as to any detaiI, or the apparent omission from it. -of a detailed
description concerning any- point, shall'be regarded as. meaning that only the best commercial practice is
to prevail and that only material and workmanship of the 'finest quality :are to be used. All
interpretations of specifications shall be, made on the basis of this statement., The -items famished under
this contract. -shall be new, unused of the latest. product in production to commercial trade and shall be of
the highest quality as to materials used and workmanship. Manufacturer furnishing these -items shall be
-experienced in design and. construction of suchitems and shall bean estabEisfied supplier of the item bid.
TERMINATION
Brazos .County reserves the right-to.terniinate the contract for default if offeror breaches. any of the terms
therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of
bankruptcy. Such .right of termination is in addition to and not in lieu of any other remedies which
Brazos County may have in law or equity. Default may be -construed as,, but not limited to, failure to
deliver -the .proper goods and/or services within the 'proper -amount. Of time, and/or to properly perform
any and all services required to Brazos County's satisfaction (and/or to meet all other obligati6ns- aftd
requirements. Brazos- County may terminate the contract. without cause upon thirty. (30.) days written
notice.
POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE
CONTRACTOR'S ' .INSURANCE
The contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate -of
Insurance or other acceptable evidence from a reputable insurance company or companies with an AW.
Beat Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance, in.
:the state of Texas, showing thatthe contractor is covered by the insurance as follows:
-(I) SIggLtoa Workers Compensation Insurance with Employers Liability Insurance- in the amount of
$1.0.00,000. - In the event any work is sublet; the contractor shall require the subcontractor
similatily to provide the same coverage -and shall himself acquire evidence of such coverage on
behalf of the subcontractor. Waiver of subrogation is required. (TLC See. 40 1.01-1)
Commercial Genial Liability Insurance with a $ 2,000,000 Combined Single Limit. The Policy
shall be on the Comprehensive General Liability 1986190 occurrence form, and shall include
Va. Pg -_"_,E_-
BRAZOS COUNTY, TEXAS
Contract No. CIP 19-554
Page6 of 10 Pages
coverage for acts of independent contractors, .and shall name Brazos County as an additional
insured. 'Waiver of subrogation is required. 'No claims made policies are acceptable without
prior -approval by the Commissioners Court4bsk Management.
(3) Automobile Public :Liability Insurane'e with a $1;0.00,000 Combined Single Limit, � in all ,self:
propelled vehicles used in connection with the contract, whether owned, non -owned or hired.
:The Certificate ofInsurance furnished to Brazos County. shall ,contain a provision that coverage under
such policies shall not be canceled or materially changed until at least.30 days prior -written notice has
been given to.Brazos County.
LIMITATIONS
-The parties -are aware that there are constitutional and statutory limiltations on the authority of Brazos
'County to -enter- into :certain terms and conditions of the .contract, including, but not .limited to,.
authorizations .of the placement of 'liens on Brazos County property; disclaimers and liniitafions of
warranties; disclaimers and limitations of liability for .damages; waivers, disclaimers and 'limitations. of
legal .rights, remedies, requirements and processes; limitations- bf.periods to bring legal, action;. granting.
control of litigation or settlement to another party; liability for acts or. omissions of third .parties
payment of :attorneys' fees; dispute .resolution; indemnities; and confidentiality .(collectively, the
"Limitations"). Any contract terns and. conditions related. to .the Limitations will not be binding on
Brazos County except to the extent authorized by the :laws and Constitution of the .State of Texas.
COVERAGESIWAGES
Nothing in. this contract shall be construed as making Brazos County responsible for the payment .of
-compensation and/or any benefits for contractor 'including health, property, motor vehicle, workers'
:compensation, 'disability, .death, and dismemberment insurance . for the contractor's employees and/or
egW.pment. Nothing in the contract- shall 1 be construed as making Brazos County responsible for wages,
:materials;: logistical support, equipment; and related travel expenses incurred by the contractor.
SOVEREIGN IMMUNITY
The parties understand that 'Brazos County does not waive or relinquish any :immunity or defense on
behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract
and the performance of the covenants contained herein. .Further, Brazos County .is not responsible for
any civil liability that arises from any act or omission made within the course and scope of this contract..
The parties understand and agree that Brazos County. does not assume civil liability under any theory of
law for the actions of the: contractor in providing services hereunder.
NOTICES
Notices shall be mailed to theaddresses designated :herein or as maybe.designated in writing by the
parties from time to time and shall be. deemed received when sent postage prepaid U.S. Mail to the
following addresses:
Vol. Pg. 1�LQ
BRAZOS COUNTY: ,
Brazos County, Texas
Duane Peters.'Brazoi Catkuly Judge
.200 South Texas Avenue, Suite 332
Bxyan,,;Te= 77803
0 1 ohirildtr4o.. clap 10.49
Page 7 of 10 Pages
LC R. '
:.Sales. Contact" Name: .,Phone Number: z
Billing Ifif
..
apa La.Q 44 4�� .1 6g 37N -6
N"_G, 717 la 7, U. -7
AN9IJ
ASSIONA BILIT Y
This contract -may .n&bd. assigned without the prior written permission of Brazos County.
FISCAL FUNDING CLAUSE 9,1 r, 61
Notwithstanding any provisions contained 'herein, the, obligations of Brazos -County are expressly
contingent upon.the availability ,of funding .for the obligations contained herein for the tern ,of the
contract and any extensions and"reneWds thereto.
WAIVERS
No waiver -by eitheIrparty hereto of any -term or conditionof this- contract shall be deemed or
construed to be a -Waiver of any other term or condition or subsequent waiver
iver of the same term or
pondition.
ENTIRE CONTRACT
"This contract. represents the.entire. and. integrated agreement Oetwoen. Brazos County and the contractor
and supersedes all prior negotiations, representations, or contracts, either. written .or .oral. This contract
may only beamendid by written instrument approved and executed by the parties.*
-A,VAM"ICLITY AND RETENTION OF RECORDS
All records relating to "
the serviceprovided under this contract And supporting documentation for invoices
submitted to. Brazos;County by the.obfitrodtor "I be retained and made- available by the contractor for
audit by Brazos County., it duly authorized representatives, the State of Texas. Cincluding, butnot limited
to the Auditor of the State 'of Texas, Inspector General or duly appointed law enforcement officials) and
-agencies.oUthe-Uni I fed States Government, Such rocord;, shall, be returned by -contractor; and made
available for .any tin4o period required by state or federal law.. ff, changes occur in the governing state or
'federal law,. regardi4g retention records,, contractor -shall complywith such .changes. If.an audit is
.initiated before the, expiration of such time periods required by state or federal law regarding retention of
-records, the -contracior shall reWn'--such records u resolved.
until the audit
Hs concluded and an;jssue:
A
Contractor shall provide Biazos County with copies of such audits that be c0 with : to the
conducted respect
contract.
von. as pg. lkl'7.
"Contract No. VP 19-554
RAMS COUNTY, TEXAS Tage.8 of.1 0 Pages
AUDIT RESPONSIBILTY
The contractor shall be responsible for deceiving, replying to and/or complying with any audit exception
by appropriate federal, state or `local audit directly related to the provision of thi's contract.
The contractor shall repay to Brazos County the fall. amount received for duplicate billings, -erroneous.
'billings false or 'deceptive claims. The 'contractor recognizes and agrees that Brazos County . may
,Withhold -any money. due and recover through any appropriate method any money.erroneously paid under
this contract 'it, evidence exists of less than..full:.compliance with this contract.
.INDEMNIFICATION*
The contractor s* h * all'defend, Mideninify-and save harmless Brazos County and all its officen,,,'�tgents, and
employees from all suits, actions, or claims. of any character, name and description including attorney's
fbes exp.enses'brought f6r or on account.of any injuries or -dam. ages received or sustaime. d.byahypetson
or persons orproperty., by or .from the-, said. contractor .or in consequence of any
r his ernployees-or. by or 4
negligence 4n,safeguarding the work, or through the -use of unacceptable materials in construction of the.
work,, or by or on account :of any act of
omission, the Worker Compensation Law or any. other law,
ordinance-, order or decree; and so .much my v
uch of the due the said contractor under and b virtue of his
contract as shall be considered necessary by Brazos County may. be retained for the use. of Brazos
'County
or in case no money is due, his sureties shall be held until .suit or suits, action or actions, claim
or claims for injury or damages as aforesaid -shall have been settled. and satisfactory evidence to at
ence that
effect furnished Brazos County. Contractor shall defend, indemhify and gave harmless Brazos County,
its officers, agents and .employees in accordance with this indemnification clause tkegardless'of whether
the injury or damage is caused in part by. Brazos .County, its officers, agents or employees.
Vol. acl pg.
Contract No. CIP 19=554
BRAZOS COUNTY, TEXAS :Page 9 of'10 Pages
HOUSE BILL 89 & DEBARMENT -VERIFICATION
Brazos. County is :federally mandated to adhere to the directions ,provided in the President's Executive
Order (EO) -13224, .Executive Order .on Terrorist Financing* — Blocking Property and Prohibiting.
Transactions With Persons Who Commit, Threaten to Commit, or :Support Terrorism, effective
9%24/20,01 and any subsequent .changes. made to it -via- -cross-referencing respondents/vendors with the
Federal .General Services Administration's Excluded Parties List System (EPLS, http.s://www.sam.gov),
which is inclusive of the United States Treasury's Office of.Foreign Assets: Control (OFAC) Specially
Designated National (SDN) list.Respondent certifies that the responding. entity and its principals ' are
eligible to participate in this 'transaction and have notbeen subjected to. suspension, debarment, or
smilaz ineligibility determined by any .federal, state or local go verrimental entity and that Respondent is
in compliance with.the. State of Texas -statutes and rules relating to procurement and that Respondent is
not listed on the federal government's terrorism watch list as described in Executive Order 13224.
Entities :ineligible for federal procurement are listed at https!//www..sam.gov,
The undersigned affirms the non -debarment statement above, ithai they are duly authorized execute this
contract.
The company representative below further affirms that the company submitting .this proposal, under the
provisions of Subtitle F, Title 110, and Government Code Chapter .2270.:
.1. Does not boycott Israel currently; and
2. Will riot boycott Israel during the term of the contract.
Pursuant to Section 2270.001, Texas Governmenttode:
1. "Boycott .Israel" means refusing to :deal with, terminating business activities. with, or
otherwise taking any action .that is intended to penalize, inflict economic harm on, .or limit
commercial relations specifically -with Israel, or with :a person or entity doing business in
.Israel or in an Israeli -controlled territory, but does not include an action made: or ordinary
business purposes; ,and
2. "Company" means a for-profit sole proprietorship, organizationx association, corporation,
partnership; joint venture, limited partnership; limited liability, partnership, orany, limited
liability company, including..a wholly owned subsidiary, majority-owned subsidiary, parent
company .or.affiliate .of thok entities or- business associations that, exist to make a profit.
'Company Name: le i� ammerc-'Ial Rom Inc.
Authorized Company Representative: x1t. IS S en
.00
Address•; f
' ea � .OIC,
Signature• ���
Date:` 421 Contract #:_ �� P S
0/®i. �Q Pg. ��
BRAZO&COUNTY,TEXAS'
Contract:No:;CIP 10-554
Page:10 of 10 Pages
i
CERTIFICATION' OF BID
'fhe. undersigned further affirms the ,non -debarment statement above, that they are :duly.. authorized
execute this contract, .that this bid has not been prepared in collusion with any other vendor, and that the
contents of this'bid have been co . unicated to any other vendor prior to the offioial opening of this
bid.
:Signed BY; . �� Title:. P-1
Typed -Name:
-Com ari -Name:�Ct.' C0►1mG� Lda
P Y Phone. No.
Email.Address: '�JCC:CG�(.Ciy1j\i. ,oy
Mailing Address: G .1 5 p6Q�' I�`� tI A S &C -CCUE6e -5'vAf!f:k' �C
P..O. Box or Street ((City State Zip
'Employer Identification Number: 2.C3
p ved ommrss� a s'.Court on this ol day o `T 2019'by
lding the position of CN
Vol. Pg. �aD
Kellen Commercial Interiors., Inc
Corporate Flooring Solutions
.5104 Spanish Bay Ct.College Station, TX 77845:
Phone; 9797690-1234 Fax: -979-690-3658
-www..kellenflooring.com
Attn: JOANNA SPENCER Proposal
From: BUSS V KELLEN
Estimator: 'RUSS K-ELLE14
Admits: RUSS KELLEN
Revision #: .
Date. 7/112019 .
Plan Date:
To Prosect.
BRAZOS COUNTY Brazos Center Patcraft
BRYAN, TX Briarcrest
Bryan, TX 7-7840-
Phone:
7840Phone:
PROPOSAL.DENCRIP.TION
Bid Due DWO. • •5/3/2019
Addendum.:
Manufadurer' Color Name Lu:e
sivle Color Number Total
I.
FLOOR PREP -.1! loor prep estimate.
ARDEX 0
GREY
21625.00
ARDEX (SD -F) FEATHER FINISH .CEMENT BASED -
2
C=1 CARPET SUPPLIED AND INSTALLED &.DEMO :CARPET• -12 FOOT BROADLOOM CARPET.
P,A,TCRAFT COMMERCIAL CARPETS
Dialogue
5;341.00
SHAKE ON IT
3
B-1 WALL BASE SUPPLIED AND INSTALLED -
ROPPEO CORPORATION
CHAMELEON
1;5.36:00
WALL.BASE-(790).COVE-4"•X 1/8"' VINYL/ RUBBER
624
4
TRIMS SUPPLIED AND INSTALLED -
ROPPEO 'CORPORATION
TBD
60.00
AUAPTER/PRAN- VINYL- 0177 - TILE/CARPET JOINER
TBD
5.
UPHOLSTERY LABOR -
TANDUS
TBD
625.00
AFTERMATH II SIX FOOT POWERBOND
6
LVT-1 SUPPLIED AND INSTALLED - 20 MIL-0iroduct. 4 INCH WIDE.
KARNDEAN
WEATHERED ELM
15,604.00
OPUS 6":X,36,,
WP511
7
QVARRYTILE CLEAN & SEAL -
DAL -TILE
NOT APPLICABLE
1,275.00
QUARRY 6 X -6
8
DEMO VCT AND WALL BASE - We could possibly install over the existing VCT if it is adhered well. The wax would need to be
stripped or sanded off.
ARMSTRONG WORLD INDUSTRIES, INC.
AS SPECIFIED
2,137.00
11LE-EXCELQK STANDARD'' 1 /8" TILE IMPERIAL TEXTURE -1/8"X .12" X
.12"
9
DUMPSTER ONSITE.CANISTER SUPPLIED -
N/A
N/A
87.5.00
NOT APPLICABLE
111
MOISTURE TESTING -
TBD
TBD
575.00
TBD
11
PAYMENT BOND -
TBD
TBD
378.00
TBD
j
71112019.10.54" Bid 4. 4939
0
Page l of 2
i
\kk. Pq,.. JDJ
'Brazos Center Pate.raft BRAZOS COUNTY Of 2
TOTAL (THESE LINE, ITEMS TAXEXEHPT) $31.'031.00
PROPOSAL TOTAL
Bid to demo existing carpet & VCT, ftunish a Ou4ster, furnish-'& install carpet the
meeting room, LVT in the hallways, meeting, brealaoom. & stage areas, rubber base at these
.areas & clean.& seal quarry tile. 50 bags:of floor prep in, the bid, any additional @'$52,50 per
bag, No sales tax exemption required,. No! major flor prep, No moisture mitigation, concrete
,must meet manufacturer's specifications :tor moisture -prior to installation, No Furiiiture
Moving & No overtime. To use a 12 Mil LVT:product IRe K-arndean Knight Line or K trade
Deduct<$ 1'20,.00>,
19
Resale Certificate Required
a
Kellen Comm. i Interiors ne.' BRA OS COUNT
Signed., igned.
RUSS V KELLEN
Proposal !Totah :$31,031.00 Proposed Inslallatiot'i Start Date:
M201910:54 AM Bid #. 4939 Page 2 of .2
of
. --% 0. U
- 011-1
bi f�
THE TEXAS A&M UNIVERSITY SYSTEM
301 Tarrow Street, 2"d Floor.
.College Station, Texas 77840
Minimum ]Prevailing 'Wage Rate
County: Brazos
CLASSIFICATION
RATE NOTES
Acoustic Ceiling Installer
14.66
Asbestos Abatement Worker.
13,07
Carpenter
14.30
Concrete -- Pour. and Finish
14.75
Crane Operator
25.22
Driver
12.27
Drywall Installer
14.33
Electrician —Journeyman
.20.27
Electrician. — Apprentice
13.50
Elevator Mechanic — Journeyman
56.39
Elevator Mechanic — Apprentice
47.12
Fire .Protection —'Controls
18.86
Fire Protection —.Pipefitter
18.84
'Formwork Builder
14.03
Glazier
15:84
HVAC —:Journeyman
20.06
HVAC —.Apprentice
13.87
HVAC -.Controls
15..14
Insulator
12.41
Ironworker
16.57
LaborerfHelper
11:31
Mason.
16.92
Equipment Operator. — Light
13.20
Equipment Operator — Heavy
16.18
Painter.
12.50
.Pipefitter —.Journeyman
28.44
Pipefitter -.Apprentice
15.90
Plasterer
14.81
Plumber — Journeyman
26.9.4..
Plumber—.Apprentice
16.35
Reinforcing Steel Worker
13:80
.Roofer
13:80
Stone Mason
15.51
Terrazzo installer
11.64
Tile Setter
14.76
Waterproofer
14:26
NoterLi'sted minimum prevailing wage rate is thebase hourly wage rate including fringes.
v oi. Pg.
RFP #CIP 19-622 RECONSTRUCTION OF DEMOCRAT ROAD
*No completion time was given for OCC Construction, therefore 0 points were awarded
Committee Recommended Award: Knife River
Approved
o v 2019
.holding the position of(a�rS �,
C6
i
Max Points
Texcon General
OCC
Available
Contractors
Brazos Paving
Larry Young
Construction
Total Cost including the contingency, alternates and
addenda
$673,785.02
$751,429.95
$717,379.94
$1,097,808.35
Points for Cost
40
40.00
35.87
37.57
24.55
Completion Time
120
90
85
Points for Time
15
11
14
15
0
Past performance on similar projects of size and scope
10
10
10
10
5
Overall experience of Project Manager & Superintendent
20
15
0
15
15
Resource availability
15
1 15
10
13
0
Technical Proposal Totall
100
1 90.63
70.03
94 _
90.57
44.55
*No completion time was given for OCC Construction, therefore 0 points were awarded
Committee Recommended Award: Knife River
Approved
o v 2019
.holding the position of(a�rS �,
C6
i
20-013R Bid Tabulation Previously known as 18-001
Collection of Delinquent Criminal and Civil Court Costs Fines and Fees
October 1, 2019 through September 30, 2020
*Perdue Brandon
Total Possible Linebarger Goggan * Fielder Collins & Matt,
Score Integral Blair & Sampson B LLP
Proven experience in the field of
collection services
Sufficiency of data processing services
References
Demonstrated success in meeting
collection goals
Experienced professional, staff and
sufficient support
Total Points
30
15.00
30.00
10
6.00
10.00
10
10.00
10.00
30
15.00
22.00
20
10.00
20.00
100
56.00
92.00
First Renewal of Three: McCreary Veselka Bragg & Allen, PC
Apprve by C missioner' 14ourt on this 2,3 day o v �, , 2019 by
o g the position of
26.67
9.00
23.33
Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 3614293
May 16, 2019
McCreary, Veselka, Bragg and Allen
PO Box 1310
Round Rock, TX 78680-1310
Re: Renewal of Contract #20-013R for Collection of Delinquent Criminal and Civil Court Costs,
Fines and Fees for Brazos County.
Brazos County appreciates the quality work your company has provided and would like to exercise the
renewal option for Collection of Delinquent Criminal and Civil Court Costs, Fines and Fees, #20-013R
previously known as I8-001.
All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from
October 1, 2019 through September 30, 2020.
To accept the renewal option, please fill out the information and sign below. Return the signed
documents by email to lmaness@brazoscountytx.gov or fax to (979) 361-4293. Please then submit an
updated Certificate of Insurance by email or mail to the address listed above. Please return acceptance
as soon as possible. If you have any questions, I may be reached at,(979) 361-4284.
Contact Name: 9eUiK Alkq �4K4 Title: �)(V-"hr 9f A ym.A Bx c
Telephone: LrZ - 3� 5" 3 aB Email: $WAtQAeim @ A4V ba law, t-orA
McCIAR ; VESELKA, BRAGG and ALLEN
Authorized Signature
BRA SCO TY
Duane Peters, County Judge
Vol.. aGU
_711,/
Date
�.3
Date
Order Form Order ID:Q-00522481
- "; THOMSON REUTERS
Contact your representative rN•an."' with any questions.
Thank you.
Account Address
Account #: 1000639923
BRAZOS COUNTY DISTRICT
ATTORNEY
300 E 26TH ST STE 310
BRYAN TX 77803-5361 US
This Order Form is a legal document bend
"we" or "our" and Subscriber means "you",
Shipping Address
Account #: 1000639923
BRAZOS COUNTY DISTRICT
ATTORNEY
300 E 26TH ST STE 310
BRYAN TX 77803-5361 US
Billing Address
Account#: 1000639923
BRAZOS COUNTY DISTRICT ATTORNEY
300 E 26TEI ST STE 310
BRYAN, TX 77803-5361 US
'est Publishing Corporation and Subscriber. West Publishing Corporation also means "West',
or `9". Subscription terms, if any, follow the ordering grids below
Bridge
Service
Monthly
Minimum ,rerm
Year Over Year
Service Material
Product
Quantity
Charges
(Months)
Increase During
(Months)
41308780
CLEAR PROFLEX
Minimum Term
41308780
CLEAR PROFLEX
I
$496.76
36
5%
Bridge
Service
BridgeProduct
Bridge Monthly
Material
Product
Quantity
Term
(Months)
41308780
CLEAR PROFLEX
l
I
50.00
Bridge Monthly Charges begin on the date we process your order and will be prorated for the number of days remaining in the
calendar, if any. The Bridge Monthly charges will continue for the number of complete calendar months listed in the Bridge Term
column above. At the end of the Bridge Term, your Monthly Charges and the Minimum Term will be as described in the Product
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due regardless of the level of your usage. Transactional usage charges that exceed the Monthly Charges are waived up to the Monthly Window
amount stated above. In addition to the Monthly Charges you are responsible for transactional usage charges in excess of the Monthly Window.
Transactional charges are calculated based upon our then -current Schedule A rates. You are also responsible for all Excluded Charges. Excluded
Charges are charges for accessing a service that is not included in your subscription. Excluded Charges may change after at least 30 days written or
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To apply Window charges to a specific month, the request must be submitted at least five (5) business days prior to the end of the month.
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For On Solutions/Software /ProFlex Products: At the end of the Minimum Term your Monthly Charges will increase by 7%.
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cancel the Post -Minimum Term subscription by sending at least 60 days written notice. Send your notice of cancellation to Customer Service, 610
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Page 1 of 5
Vol. aaCo P9, a7
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rate. Thereafter, we may modify the Monthly Charges if we notify you of a dit%rent rate with at least 90 days notice. The Monthly Window will
remain unchanged. You are also responsible for all Excluded Charges. Excluded Charges may change after 30 days written or online notice.
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applying for credit on behalf of a business, we may request a current business financial statement from you to consider your request.
Excluded Charges and Schedule A rates. If you access CLEAR services that are not included in your subscription you will be charged our then
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Terms and Conditions.
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Returns and Refunds. You may return a print or CD-ROM/DVD product to us within 45 days of the original shipment date if you are not
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Please sec or contact Customer Service at 1-800-328-4880 for additional
details regarding our policies on returns and refunds.
Applicable Law. This Order Form will be interpreted under Minnesota state law. Any claim by one of us may be brought in the state or federal
courts in Minnesota If you are a state or local governmental entity, your state's law will apply and any claim may be brought in the state or federal
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The General Terms and Conditions, apply to all products ordered, except print and is located at
https://static.le5zalsolutions.thomsonreuters.com/static/Thomson Reuters-General-Terms-Conditions.pol:
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ThomsonReuters-General-Terms-Conditions.ndf. In the event that there is a conflict of terms between the General Terms and Conditions and this
Order Form, the terms of this Order Form control. This Order Form is subject to our approval.
CLEAR Fixed Rate Usage :If the transactional value of your CLEAR fixed rate usage exceeds your then -current Monthly Charges by more than 10
times in any month (or by 20 times in any month for Enterprise Law Enforcement subscribers), we may limit access to live gateways and request that
the parties enter into good faith renegotiation or terminate upon 10 days written notice. Transactional value of your CLEAR usage is calculated based
upon our then -current Schedule A rate. Schedule A rates may change upon at least 30 days written or online notice. -
Batch Usage :If you have a fixed rate batch and/or batch alerts subscription and the total of your batch inputs or batch alerts exceeds your annual
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current 12 month period, during which time you will continue to be billed your Monthly Charges. If your access to your fixed rate batch subscription
has been limited, your access will be reinstated on the first day of the following 12 month period.
Page 2 of 5
Vol. Pg. I 2
If the trial includes Batch Services, you may submit up to 1,000 input lines at no cost. We reserve the right to invoice you for input lines in excess of
1,000. You will pay our then current Schedule A rate. Schedule A rates are located at http:%'Icealsolutions.comischedule-a-clear.
Existing Vigilant Subscribers: We may terminate your License Plate Recognition (LPR) subscription if you are an existing Vigilant LEARN
subscriber whose LPR pricing is based upon your existing Vigilant LEARN agreement, and you cancel your Vigilant LEARN agreement.
Enterprise Law Enforcement Subscribers: You certify that you have up to the number of sworn officers in your employ at this location identified
in the QTY Column above. Our pricing for banded products is made in reliance upon your certification. If we learn that the actual number is greater,
we reserve the right to increase your charges as applicable.
Regulated Data. Due to the regulated or private nature of some data in our information products such as credit header data, motor vehicle data,
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rules and regulations and as permitted by the third party additional terms, You will keep the data confidential. You will use industry standard
administrative, physical and technical safeguards to protect the data. You will not disclose it to anyone except as necessary to carry out your
permissible use. You will immediately report any misuse, abuse or compromise of the data. You agree to cooperate with any resulting inquiry. If we
reasonably believe that the data has been misused, abused or compromised, we may block access without additional notice. You are responsible for
all damages caused by misuse, abuse or compromise of the data by you, your employees and any person or entity with whom you shared the data. We
will be responsible for damages cause by us. We are not a consumer reporting agency. You may use information product data to support your own
processes and decisions but you may not deny any service or access to a service to a consumer based solely upon the information product data.
Examples of types of service include eligibility for credit or insurance, employment decisions and any other purpose described in the Fair Credit
Reporting Act (15 U.S.C.A. 16816). If tine Financial Industry Regulatory Authority regulations apply to you, you may use our information products
to verify the accuracy and completeness of information submitted to you by each applicant for registration on Form U4 or Form U5 in compliance
with the requirements of FINRA Rule 3110. You may use the information products in this manner only in furtherance of written policies and
procedures that are designed to achieve your compliance with FINRA Rule 3110 or as otherwise allowed by the General Terms and Conditions.
CLEAR Subscribers via an Alliance Partner. In limited circumstances we may allow you to access CLEAR through a third party's ("Service
Provider") software or service (together with CLEAR, the "Integrated System"). in the event that you enter into a license agreement to access an
Integrated System, you agree as follows:
We have no obligation to Service Provider with regard to the functionality or non -functionality of CLEAR during or after the integration. Service
Provider will have access to CLEAR on your behalf and you will ensure Service Provider's compliance with the terms and conditions of the
Thomson Reuters General Terms and Conditions located in the General Terms and Conditions paragraph above. Except as otherwise provided in
your agreement with us, Data may not (i) be distributed or transferred in whole or in part via the Integrated System or otherwise to any third party,
(ii) be stored in bulk or in a searchable database, and (iii) not be used in any way to replace or to substitute for CLEAR or as a component of any
material offered for sale, license or distribution to third parties. No party will use any means to discern the source code of our products and product
data. You are responsible for Service Provider's access to CLEAR on your behalf. You are responsible for all damages caused by misuse, abuse or
compromise of the data by Service Provider, you, your employees and any person or entity with which you shared the data. We will be responsible
for damages caused by us.
. 7` t For La�'Enforceine Af inetes and Corr_e_cltonal Facilities Only `No TnmaRe'Westlaw'or CI EAR-Acc s (direcf'or' nilirectl.
I certify, on behalf of Subscriber, that I understand and accept the security limits of Westlaw or CLEAR ; Subscriber's responsibility for controlling
Westlaw, CLEAR, internet and network access; mid, how Subscriber will be using Westlaw or CLEAR. I acknowledge Subscriber's responsibility
for providing West with prompt written notice if Subscriber's type of use changes.
Only non-inmates/administrative staff will access Wcstlaw or CLEAR with no direct Westlaw research results provided to inmates (including work
product created as part of inmates' legal representation). In no event shall anyone other than Subscriber's approved employees be provided access to
or control of any terminal with access to Westlaw or Westlaw Data.
Functionality of Westlaw or CLEAR cannot and does not limit access to non -West internet sites. It is Subscriber's responsibility to control access to
the internet.
Subscriber will provide its own firewall, proxy servers or other security technologies as well as desktop security to limit access to the Westlaw or
CLEAR URL and West software (including CD-ROM orders). Subscriber will design, configure and implement its ownt'security-configuration.
Subscriber will not use any data nor distribute any data to a third party for use, in a manner contrary to or in 'violation of any -applicable federal, state,
or local law, rule or regulation or in any manner inconsistent with the General Terms and Conditions. -
Subscriber will maintain the most current version of the West software to access CD-ROM Products for security purposes.
Government Non Availability of Funds for Online, Practice Solutions or Software Products
Page 3 of 5
vol. a q pg.
You may cancel a product or service with at least 60 days written notice if you do not receive sufficient appropriation of funds. Your notice must
include an official document,(e.g., executive order, an officially printed budget or other official government communication) certifying the non-
availability of funds. You will be invoiced for all charges incurred up to the effective date of the cancellation.
ACKNOWLEDGEMENT 0-00522481
I have read all pages and attachments to this Order Form and I accept the terms on behalf of Subscriber. i warrant that I am authorized
to sign this Order Form on behalf of the Subscriber.
Signature of Authorized Representative for order
o.' Printed Name
V
Title
Date
2019 West, a Thomson Reuters business. All rights reserved
This Order Form will expire and will not be accepted after 8/27/2019 CT.
Page 4 of 5
Vol. aa�c P9. ��
Attachment Order ID:Q-00522481
I'HomsoNj PE(ji E RS,
Contact your representative r y a n. g a I v i n (a t h o rn s o n r e u t e r s. c o m with any questions. Th an k you.
Order ID: Q-00522481
iR
Payment Method: Order Confirmation Contact (#28)
Payment Method: Bill to Account Contact Name:Dennis Thane
Account Number. 1000639923 Email: dthane@brazoscountytx.gov
P.O. Number: Terms and Conditions DIR-LGL-CALIR-02
SA ID: TX CALIR MSA-WEST(TXMS)
"Account Con'tac'ts,
Account Number
Account Name
Account Address Action
Description
4 Seats
300 E 26TH ST STE 310
1000639923
BRAZOS COUNTY
BRYAN New
1 CLEAR Government Arrest Gateway Pro Addon
DISTRICT ATTORNEY
TX 77803-5361 US
"Account Con'tac'ts,
'2
MY JK -
Quantity Unit
Service Material #
Description
4 Seats
42091861
1 CLEAR PRO Gov Law Enforcement Investigator Plus
I Seats
41913616
1 CLEAR Government Arrest Gateway Pro Addon
"Account Con'tac'ts,
Contact Name Email Address Customer Type Description
Dennis
I Thane dthanepbrazoscountytx.gov CLEAR PRIMARY CONT
Dennis
I Thane I dthaneatbrazoscountytx.gov EML PSWD CONTACT
IP;Add ress Information',
From IP Address
To IP Address From IP Address
To IP Address
From IP Address To IP Address
Page 5 of 5
Vol. pg. 131
Account Validation and Certification (AVC) Form
Westlaw and CLEAR (Government)
THOMSON REUTERS'
qv A
Subscriber Information
Account Number (if applicable) 1000639923
Full Legal Name/Entity Brazos County District Attorney
Business Unit/Dept/Agency
The applicant's address below is (please check one): .tet a Commercial Location ❑ a Residence (i.e. a home-based business)
Street Address 300 E 26TH ST STE 310
City BRYAN
Country (if not US) Us
State TX Zip 77803-5361
Main Organization Telephone — �LVS Location/Contact/Ext Telephone
Cell Phone (if no land line available)
Website
Email Address
❑ Check here if no website available
West products have implemented Multi -Factor Authentication and in order to access the public records products you must supply a valid External IP Address or IP
Range belonging to your organization that meets the following requirements:
• IP Addresses assigned to jurisdictions outside the United States or West -approved U.S. Territories are prohibited
• IP Addresses will not be accepted from the following ranges which are reserved by the Internet Assigned Numbers Authority for special use or private
networks: 10.0.0.0 - 10.255.255.255, 127.0.0.0- 127.255.255.255, 172.16.0.0 - 172.31.255,255, 192.168.0.0 - 192.168.255,255, 169.254.0.0 -
169.254.255.255.
• All IP addresses must be IPv4 addresses.
• If you do not know your External IP address(es), try the following:
o Contact your network administration, firewall or security team
o Contact your Internet Service Provider, ISP (i.e. Cable, DSL, Satellite, etc.)
Go to the following URL in your browser: http://tools.whois.neVyourip/ or http:/hvww.whatismyip.com to identify your external IP address (NOTE: If you have
multiple IP addresses, this tool will only detect one IP address)
Internet Service Provider Name:
IP Address:
Beginning IP Address:
Beginning IP Address:
IP Address Ranee:
Ending IP Address:
Ending IP Address:
ALt. _REOUESTED I,NFORA/AT10N,1lUST RF. PROVIDED OR 1'01/R ORDER J14Y BE DELAI'ED OR.ICCESS rlL�iY BELlvilTED
ACCOUNT INFORMATION AND DATA USE
Select Tyne of Government Select Tyne of Academic Institution
❑ US — Federal ❑ Privately Funded Academic Institution (non-government funded)
❑ US — State
® US — Local
❑ Tribal Government
❑ Other Government:
(Please describe)
(Please describe)
❑ Government Funded Academic Institution
Do your end users have arrestpowers?
❑
No
(S
Yes
Will you be using the product in relation to the collection of consumer debt (i.e., financial obligations of a consumer relating to a
No
❑
Yes
transaction for personal, family, or household purpose)?
Will you have end users at any location other than listed above?
No
❑
Yes
Will you be using the product, in whole or part, for any consumer -initiated application in order to determine and individual's eligibility
for employment, credit, housing, insurance for personal, family, household or government benefit -related purposes?
®
No
❑
Yes
Il'es, pleme explain
voo.oqto - Pg -_1-3D\_
PERMISSIBLE USE SELECTIONS
Permissible Use under Gramm Leach Blilev Act
Your use of certain consumer data within the product is limited by the U.S. Gramm -Leach -Bliley Act (15 U.S.C. 6801 et. seq.). In order to access this data you must indicate
your permissible use(s) below. If you do not have a permissible use, you must select the "no permissible use" option.
❑ You certify there is no permissible use.
❑ For use by a person holding a legal or beneficial interest relating to the consumer.
;0 For use in complying with federal, state, or local laws, rules, and other applicable legal requirements.
❑ For use as necessary to effect, administer, or enforce a transaction requested or authorized by the consumer.
❑ For use in complying with a properly authorized civil, criminal, or regulatory investigation, subpoena, or summons by federal, state, or local authorities.
❑ For use to protect against or prevent actual or potential fraud, unauthorized transactions, claims, or other liability.
❑ For use by any Law Enforcement Agency, self regulatory organizations or for an investigation on a matter related to public safety.
❑ To persons acting in a fiduciary or representative capacity on behalf of the consumer.
❑ For required institutional risk control or for resolving consumer disputes or inquiries.
❑ With the consent or at the direction of the consumer.
Permissible Use under Drivers Privacy Protection Act
Your use of certain drivers record and vehicle data is limited by the U.S. Drivers Privacy Protection Act (18 U.S.C. §2721 et seq.). In order to access this data you must
indicate your permissible use(s) below. If you do not have a permissible use, you must select the "no permissible use" option.
❑ You certify there is no permissible use.
For official use by a Court, Law Enforcement Agency or other Government agency.
❑ To verify or correct information provided to you by a person in order to prevent fraud, pursue legal remedies or recover a debt; skip tracing.
❑ For use in connection with a civil, criminal or arbitral legal proceeding or legal research.
❑ For use in connection with an insurance claims investigation or insurance antifraud activities.
CERTIFICATIONS
By signing below you certify that:
• YOU UNDERSTAND THAT NEST IS NOT A CONSUMER REPORTING AGENCY AND THIS SERVICE DOES NOT CONSTITUTE A
"CONSUMER REPORT" AS SUCH TERM IS DEFINED IN THE FEDERAL FAIR CREDIT REPORTING ACT (FCRA), 15 U.S.C.A. SEC 1681 ET
SEQ. YOU ARE STRICTLY PROHIBITED FROM USING ANY DATA, IN WHOLE OR IN PART, AS A FACTOR IN ESTABLISHING A
CONSUMER'S ELIGIBILITY FOR CREDIT, INSURANCE, EMPLOYMENT, OR FOR ANY OTHER PURPOSE AUTHORIZED UNDER THE
FCRA OR AS THE BASIS FOR TAKING ADVERSE ACTION REGARDING ANY CONSUMER APPLICATION.
• End users will access and use the data, including personally identifiable information, in accordance with all applicable laws, rules, and regulations. No individual
shall access records that require a permissible use unless such a permissible use exists. It is your responsibility to seek guidance and clarification in case of any
questions about the proper use of a product. YOU ARE RESPONSIBLE FOR ANY UNAUTHORIZED COLLECTION, ACCESS, USE, AND DISCLOSURE
OF ANY DATA ACCESSED THROUGH OUR PRODUCTS.
• You agree to immediately notify West of any actual or suspected breach or access to data that may result in the unauthorized collection, access, use or disclosure
of any data. You agree to make all reasonable efforts to assist us and our data providers in relation to any investigation, claim, litigation, or other action related to
your access, use or disclosure of data.
• You will maintain a comprehensive information security program, including systems, facilities, and procedures to safeguard the data, and that you have experience
in maintaining the confidentiality, security, and appropriate use of such information (pursuant to requirements similar to the requirements ofsection 6103(p)(4) of
the Internal Revenue Code of 1986).
• You and your end users are not and will not be involved in credit fraud, identification theft, stalking, harassment, any unethical business practices or illegal activity
nor will you further such activities by your customers.
• All information you provided in this AVC Form and all Addendums is true and correct and, if applicable, applies to all locations set forth in the Order
Form/Addendum. You understand that you will be required periodically to re -certify information provided in this AVC form.
• Your signature below as "Authorized Representative" certifies that you are the authorized signatory for this account
NEXT STEPS: ONSITE INSPECTION SCHEDULING
The information provided on this AVC form will be reviewed by our internal credentialing team and the onsite inspection will be conducted by an authorized third patty. To
coordinate the onsite inspection, the third party will contact you directly to arrange a convenient day and time for the visit.
The inspector will seek to verify, among other things, the physical, technical and/or administrative safeguards in place to keep the data safe and confidential.
The onsite inspection will last approximately 30 minutes, during which time the inspector will ask certain questions and gather certain observations intended to validate the
information provided on this AVC form. In addition, as is customary in the industry, the inspector will take a few photos of the premises, internal and external, in order to
document the customer's physical location as well as security measures and safeguards. At the time of the inspection, it is important that the customer assign an individual
or individuals capable of answering pertinent questions to meet with the inspector.
Please provide the name and phone number of the person you would like us to contact to schedule the required on-site inspection (s).
ame �� n NU��W ( Telephone Number: X1°1-;%!—
AUTHORIZED REPRESENTATIVE: ��`��
Print Name: 'i—_)Q ,,, (h_ (� C,_ 1 Ort ,t"S
/ ! Title: C\111 t_ v 1..0,s � LI zs, se. --
Da
Signature:
Vol. Pg. I
All information is subject to verification and approval by West.
Vol. aqLQ- pg. 12:�4
10/VII SAMInet 706.dot
THOMSON REUTERS`
Addendum to Account Validation and Certitication Form — Unmasked Data Request
Subscriber Information
Account Number: 1000639923
Full Legal Name/Entity: Brazos County District Attorney
West/Thomson Reuters seeks to balance overall individual privacy needs and concerns with the legitimate business information needs of specific
entities as allowed by U.S. Gramm Leach Bliley Act (15 U.S.C. § 6821 et seq.) (U.S. GLB), U.S. Drivers Privacy Protection Act (18 U.S.C. §2721 et seq.) (U.S.
DPPA) U.S. Bipartisan Budget Act of 2013 (42 U.S.C. §1306 et seq.), and other applicable laws. As a general rule, sensitive data in our products is
truncated. In order to help ensure that access to unmasked sensitive data is warranted, we limit access to qualified accounts only.
By completing the information and signing below, you understand that you are requesting that unmasked or full display of Social Security Numbers,
Date of Birth and/or Driver's License information be added or removed from the accounts indicated below.
MUMMOMM
DATA USE INFORMATION
Describe your type of business:
District Attorney Investigations
Describe why you need access
to sensitive unmasked data: Enforce the law
CLEAR SUBSCRIBERS: All Users will be granted access to the same type of sensitive personal information:
9 ADD to all Users on the main account listed above (including all account locations)
❑ REMOVE from all Users on the account listed above
WESTLAW SUBSCRIBERS: Please list the individual users whose access to sensitive personal information should be modified and indicate if the access is
to be added or removed (use additional pages if necessor)).
CERTIFICATIONS
In relation to access requests, by signing below you certify that: (1) unmasked sensitive data is needed, (2) all users under your account will limit use of the
data to legitimate business connected with the qualified account indicated above, (3) you will maintain a comprehensive information security program,
including systems, facilities, and procedures in place to safeguard the unmasked sensitive data, (4) you have experience in maintaining the confidentiality,
security, and appropriate use of such information, (5) all data use will be in strict accordance with your subscription agreement.
West reserves the right to deny or discontinue access to unmasked personal information with or without notice and in its sole discretion. This Addendum is
incorporated by reference into your AVC form. By signing below you certifies that you are the authorized to request the changes requested above and are
an authorized signatory on this account.
AUTHORIZED REPRESENTATIVE:
Print Name: C r— Q.., N3
Title: v
Date:
Signature:
Oi-1-17 707
SUNGARD'PENTAMATION
PAGE NUMBER
DATE: 07/18/2019
BRAZOS
COUNTY, TX
BJOURN11
TIME: 11:52:40
BATCH JOURNAL ENTRY EDIT LIST
CONTROL NUMBER
J E NUMBER DESCRIPTION
PERIOD/YR
STATUS
RECORD FUND
DIV/FUND
ACCOUNT PROJECT ACCOUNT ITEM DESCRIPTION
DEBIT AMOUNT
CREDIT AMOUNT
07*16*CC
070022
A DRAKE 6.23.28.19
10/19
COMPLETE
373312 0100
0100
20121880
A DRAKE 6.23.28.19
1,443.91
373313 -0100
30301100
61801000
A DRAKE 6.23.28.19
1,443.91
TOTAL
JOURNAL
ENTRY
1,443.91
1,443.91
07*16*CC
070023
A REGMUND 6.23.28.19
10/19
COMPLETE
373314 0100
0100
20344200
A REGMUND 6.23.28.19
1,443.91
373315 0100
30301100
61801000
A REGMUND 6.23.28.19
1,443.91
TOTAL
JOURNAL
ENTRY
1,443.91
1,443.91
07*16*CC
070024
C GIORDANO 6.23.28.1
10/19
COMPLETE
373316 0100
0100
20124770
C GIORDANO 6.23.28.1
967.15
373317 0100
30301100
61801000
C GIORDANO 6.23.28.1
967.15
TOTAL
JOURNAL
ENTRY
967.15
967.15
07*16*CC
070025
C LIVELY 6.23.28.19
10/19
COMPLETE
373318 0100
0100
20119190
C LIVELY 6.23.28.19
967.15
373319 0100
0100
11005200
C LIVELY 6.23.28.19
967.15
373320 1800
1800
11005200
C LIVELY 6.23.28.19
967.15
373321 1800
30000100
61151300
C LIVELY 6.23.28.19
967.15
TOTAL
JOURNAL
ENTRY
1,934.30
1,934.30
07*16*CC
070026
D HOBSON 6.23.28.19
10/19
COMPLETE
373322 0100
0100
20120460
D HOBSON 6.23.28.19
154.00
373323 0100
.24301100
61801000
D HOBSON 6.23.28.19
154.00
TOTAL
JOURNAL
ENTRY
154.00
154.00
07*16*CC
070027
EXPO INCENTIVE REWAR
10/19
COMPLETE
373324 1100
11002500
71530000
INCEN REWD AMER JR R
500.00
373325 1100
1100
11005200
EXPO INCENTIVE REWAR
500.00
373326 0100
0100
11005200
EXPO INCENTIVE REWAR
500.00
373327 0100
0100
41011000
INCEN REWD AMER JR R
500.00
TOTAL
JOURNAL
ENTRY
1,000.00
1,000.00
07*16*CC
070028
EXPO INCENTIVE REWAR
10/19
COMPLETE
373328 1100
11002500
71530000
INCEN REWD TJBA
5,000.00
373329 1100
"1100
11005200
EXPO INCENTIVE REWAR
5,000.00
373330 0100
0100
11005200
EXPO INCENTIVE REWAR
5,000.00
373331 0100
0100
41011000
INCEN REWD TJBA
5,000.00
TOTAL
JOURNAL
ENTRY
10,000.00
10,000.00
07*16*CC
070029
J INGRAM 6.23.28.19
10/19
COMPLETE
373332 0100
.0100
20119080
J INGRAM 6.23.28.19
967.15
373333 0100
0100
11005200
J INGRAM 6.23.28.19
967.15
373334 1800
1800
11005200
J INGRAM 6.23.28.19
967.15
373335 1800
30000100
61151300
J INGRAM 6.23.28.19
967.15
TOTAL
JOURNAL
ENTRY
1,934.30
1,934.30
07*16*CC
070030
JULY 19 HEALTH DEPT
10/19
COMPLETE
373336 0100
11002000
73510000
JULY 19 HEALTH DEPT
32,922.08
373337 0100
0100
11005200
JULY 19 HEALTH DEPT
32,922.08
373338 9100
9100
11005200
JULY 19 HEALTH DEPT
32,922.08
373339 9100
9100
43041200
JULY 19 HEALTH DEPT
32,922.08
TOTAL
JOURNAL
ENTRY
65,844.16
65,844.16
07*16*CC
070031
K GILES 6.23.28.19
10/19
COMPLETE
373340 0100.
0100
20288000
K GILES 6.23.28.19
1,738.86
1
O+
au
SUNGARD PENTAMATION
DATE: 07/18/2019 BRAZOS COUNTY, TX
TIME: 11:52:40 BATCH JOURNAL ENTRY EDIT LIST
CONTROL NUMBER J E NUMBER DESCRIPTION PERIOD/YR STATUS
RECORD FUND DIV/FUND ACCOUNT PROJECT ACCOUNT ITEM DESCRIPTION
373341 0100 24301100 61801000 K GILES 6.23.28.19
TOTAL.JOURNAL ENTRY
07*16*CC 070032 K JONES 6.23.28.19 10/19
373342 0100 0100 . 20120490
373343 0100 30301100 61801000
373344 0100 0100 20120490
373345 0100 0100 11005200
373346 1800 1800 11005200
373347 1800 30000100 61151300
TOTAL JOURNAL ENTRY
07*16*CC 070033 K WILLIAMS 6.23.27.1 10/19
373348 0100 0100 20112350
373349 0100 28004000 61801000
TOTAL JOURNAL ENTRY
TOTAL CONTROL NUMBER
TOTAL REPORT
COMPLETE
K JONES 6.23.28.19
K JONES 6.23.28.19
K JONES 6.23.28.19
K JONES 6.23.28.19
K JONES 6.23.28.19
K JONES 6..23.28.19
COMPLETE
K WILLIAMS 6.23.27.1
K WILLIAMS 6.23.27.1
DEBIT AMOUNT
1,738.86
1,738.86
278.61
688.54
688.54
1,655.69
650.00
650.00
88,766.28
88,766.28
PAGE NUMBER: 2
BJOURNII
CREDIT AMOUNT
1,738.86
278.61
688.54
688.54
1,655.69
650.00
650.00
88,766.28
88,766.28
BRAZOS COUNTY, TEXAS
BUDGET ANIENDMENT(S) FOR THE 2018-2019 BUDGET YEAR
NO. 18/19 42.1— 42.4
On this the 23rd day of July 2019 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 23rd day of July 2019 the Court heard and approved a budget amendment(s)
for the 2018-2019 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 11 September 2018, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 23rd day of July 2019.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
Peters, County Judge
Original: County.Clerk's Office and -
Attached to the original budget
Vol. a9(0—Pg. 13
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 18/19.42.1
712312019
FUND
DEPARTMENT
DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund
Constable Pct. #3
Departmental Support 230.00
General Fund
Constable Pct. 43
Repairs & Maint 350.00
General Fund
Constable Pct. 93
Departmental Support 580.00
ACCOUNT NAME Increase
Decrease
0100
30301100
61500000
CR
Printing
230.00
0100
30301100
65150000
CR
Computer Maint
350.00
0100
30301100
61680000
DR
Training 580.00
Constable Pct. #3
Reallocation of funds to the appropriate department's account to cover training cost for the remainder of FY 19.
eP ntAp _ .va ,.g ..., z, _ };:„Dat®.a
s1 1”
3 i
1Caun ;_ ud9® Appr9val z x_. ?Date ,'`
;C+oc hccetintln Pu
a OnT
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME Increase
Decrease
0100
30301100
61500000
CR
Printing
230.00
0100
30301100
65150000
CR
Computer Maint
350.00
0100
30301100
61680000
DR
Training 580.00
vol. 29 CP Pg. 139
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 18/19 - 42.2
7/23/2019
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners' Court Contingency Dc artmental Support 25.000.00
General Fund Risk Management Repairs & Nlaint 25.000.00
Commissioners' Court and Risk Management
Reallocation of funds to the appropriate department's account to insurance claims and copier maintenance for the remainder of FY 19.
J
DePA rt !pgnt4P
q. : u geA@ral ., Date
_.�p
orA6(6 otic Pur ases.OWV 3 'a ' n ;A st ksi°ly IVA,m.; <*r s i►d
:Nz a E
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase
Decrease
0100
110001500
61130000
CR
Contingency
25.000.00
0100
12500100
65010000
DR
Accident & Claims
24.984.25
0100
12500100
65540000
DR
Co ier/PrintertFax Maint.
15.75
Vol. 9 �P Pg. j n
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 18119 - 42.3
7nal2naq
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners' Court Contingency Departmental Support 16.000.00
General Fund County Court at law #2 Contractual Services 16.000.00
Commissioners' Court and Risk Management
Reallocation of funds to the appropriate department's account to cover services provided rom Electronic Recording for the remainder of FY 19.
t
5
epartrer{t A�.a
T. fS Y C
r441
[{{r
Forticcaunirn Pu ``sesf7nl _ t _, _ 'xi,:, a I ; .s s n. , 7T., 77-77777
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME Increase
Decrease
0100
110001500
61130000
CR
Confingency
16.000.00
0100
23100100
71025000
DR
Contract Services 16.000.00
_ voo. Pg. ly I
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 18/19 - 42.4
7/23/2019 _
FUND DEPARTMENT DIVISION
CATEGORY DESCRIPTION Increase Decrease
C. A. Operating County Attorney Operating
Fund Fund
Departmental Support 1.700.00
C. A. Operating County Attorney Operating
Fund Fund
Salary & Wages 1,400.00
C. A. Operating County Attorney Operating
Fund Fund
Benefits 300.00
DIV
ACCT
DR/CR
ACCOUNT NAME Increase Decrease
5800
18006000
61130000
CR
Contingency 1,700.00
5800
18006000
51610000
DR
Hourly -Staff 1,400.00
5800
18006000
53100000
DR
Social Security 300.00
County Attorney Operating Fund
Reallocation of funds to the appropriate department's account to cover salary
and benefits for the remainder of FY 19.
t3.
t yf Y 7
nnm:
vlu
1
— — erit pprovaf
Cou _u..
voi.a(P Pg. ► 4 a
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME Increase Decrease
5800
18006000
61130000
CR
Contingency 1,700.00
5800
18006000
51610000
DR
Hourly -Staff 1,400.00
5800
18006000
53100000
DR
Social Security 300.00
voi.a(P Pg. ► 4 a
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: July 23, 2019
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
County Judge
Sheriffs Administration
JP Pct. 1
Harris, Desmond
Aranda, Jody
Hudson, Amber
Change of Status
Separation
Change of Status
Sheriffs Office — CSISD Smith, Martha Separation
Juvenile Services — Administration Roberts, Bobbie Separation
Juvenile Services — Detention Frank, Michael
Change of Status
Grimaldo, Raymond
Change of Status
a Johnson, Geraud
Change of Status
Lacy, Desiree
Employment
Moore, Megan
Employment
Suarez, Max .
Employment
Thompson, Phe'licia
Employment
Villarreal, Vanessa
Separation
Health District Arenas, Sonia
Separation
Approved in Commissioners' Court: July 23, 2019:
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
1
Vol. �ICp Py.