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2019-03-19 10:00AM REGULAR MEETING
BRAZOS COUNTY BRYAN, TEXAS NOTICE OF MEETING AND AGENDA 9 jt BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON MARCH 19, 2019 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY ADMINISTRATION BUILDING, 200 S. TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Commissioner Berry 2. Call for Citizen input and/or concerns 3. Presentations and/or Discussions Presentation byAlan Day • Annual Report from The Brazos Valley Groundwater Conservation District. Consider and take action on agenda items 1-22 4. Resolution 19-009 for adoption of 2019 Brazos County Investment Policy. 5. Appointment of local workforce development board • a. Reed O'Brien - 4/01/17 - 06/30/20 6. Approval of Bid # 19-121 Motor Grader Blades - Recommend award to Valk Manufacturing Company. 7. Approval of change order to purchase order #19001086 to Patterson Architect for Contract #19-020 in the amount of $10,000 for additional mechanical design requirements for the Renovation of Building for County Clerk Storage. 8. Approval of the following Job Descriptions: • a. Building Event Worker (Class Code 819, Position 3) for Brazos Center • b. Administrative Assistant (Class Code 116) for Commissioners Court 9. Request from Juvenile Department for an exception to the travel policy of $131 in Val, a 0 -pg., :i Houston, TX on March 18, 2019. Two juvenile probation officers are attending.a mandatory training taking place during spring break. The room will be shared by the officers. The least expensive room was $138.18 plus tax. 10. Request from Edward Bull for an exception to the travel policy regarding the maximum hotel rate of $145 in Austin, Texas on May 8-10, 2019. Ed will attend the Labor and Employment Law Conference. The least expensive hotel in downtown Austin is $251 plus tax. 11. Payment Authorization to Ferguson Enterprises I nc. for plumbing supplies in the amount of $506.72. -Am. ount of purchases exceeded balance left on PO #19001142. 12. Contract with Garland/DBS for Cl P19-521 Repaint I.T. Building in the amount of $50,984. 13. Contract with Garland/DBS for Cl P19-522 gutter replacement in the amount of $34,792. 14. Expenditure Journal Entries FY 18/19 030026-030027 15. Tax Refund Applications for the following: • a. James Michael Risinger - Overpayment $207.02 • b. Mervin D. Peters - Overpayment $1,000.21 16. Budget Amendments. Budget Amendments FY 18/19 17. Personnel Change of Status. Personnel Action Forms 18. Payment of Claims 19. Convene into Executive Session pursuant to Texas Government Code §551.071 to consult with attorney about pending or contemplated litigation and/or a settlement offer. 20. Consider and possible action on Executive Session. 21. Acknowledgement of the comprehensive annual financial report for Brazos Valley Council Of Governments for the year ended September 30, 2018. 22. Acknowledgement of the 2017-2018 Brazos County Emergency Services District #4 Financial Audit. 23. Acknowledgement of the audit for the financial statements of Brazos Valley Fair & Rodeo for the year ended December 31, 2018. 24. Juvenile Director's report on detention population. 25. Sheriff's report on inmate population. 26. Announcement of interest items and possible future agenda topics. 27. Call for Citizen input and/or concerns 28. Adjourn. 4 K PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,. profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building, 200 S. Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made twn working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. P9. 15 to MINUTES MARCH 19, 2019 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING_ A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, March 19, 2019 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner -of Precinct -1; Sammy Catalena, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Commissioner Berry 2. Call for Citizen input and/or concerns Commissioner Berry announced that Brazos County is 100% compliant with the Texas State Library and Archive Commission and we are the only county in Texas to achieve this. She expressed a well deserved kudos to Lynn Allen for this accomplishment. Judge Peters thanked Mrs. Allen for the great job she does. 3. Presentations and/or Discussions Vol. oZ D Py. Presentation by Alan Day J • Annual Report from The Brazos Valley Groundwater Conservation District. Alan Day with Brazos Valley Groundwater Conservation District presented to the Court the annual report for 2018. Mr. Day reported 158 wells are currently being monitored. Mr. Day announced that the fees for 2019 will remain the same as 2018. He said that the total collected in 2018 was $589,502.27 with $10,562.15 credited back. Mr. Day stated the BV WaterSmart program is receiving the Texas Environmental Excellence Award from the Texas Commission on Environmental Quality (TCEQ) in May. He also said that since the installation of the BV WaterSmart in 2015 the amount of water used each year has declined even with the increase in population. Education Coordinator Megan Haas reported that approximately 8,100 4th, 5th and 7th grade students in every Independent School District in Brazos and Robertson counties were educated about water conservation, protection of the aquifers, how to avoid contamination, the water cycle and water quality. Commissioner Berry commented that it is terrific that they are educating the next generation and also congratulated Mr. Day on the award from the TCEQ. Judge Peters asked Mr. Day if the aquifers have risen due to the increase of rain this year over past years. Mr. Day said yes, the Brazos River has been at one of the highest levels they have seen historically. The rest of them. are slow to recharge because of run off which ends up in the Gulf of Mexico. A copy of the presentation is attached. Consider and take action on agenda items 1-22 4. Resolution 19-009 for adoption of 2019 Brazos County Investment Policy. The Court voted unanimously to adopt Resolution 19-009 approving the 2019 County Investment Policy. A copy of the resolution is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 5. Appointment of local workforce development board • a. Reed O'Brien - 4/01/17 - 06/30/20 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 6. Approval of Bid # 19-121 Motor Grader Blades - Recommend award to Valk as 0 Volo Pg. Manufacturing Company. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Bid # 19-121 Motor Grader Blades to Valk Manufacturing Company. A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 7. Approval of change order to purchase order #19001086 to Patterson Architect for Contract #19-020 in the amount of $10,000 for additional mechanical design requirements for the Renovation of Building for County Clerk Storage. A copy of the change order is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena,, Cauley, Peters. 8. Approval of the following Job Descriptions: • a. Building Event Worker (Class Code 819, Position 3) for Brazos Center • b. Administrative Assistant (Class Code 116) for Commissioners Court A copy of the job descriptions is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 9. Request from Juvenile Department for an exception to the travel policy of $131 in Houston, TX on March 18, 2019. Two juvenile probation officers are attending a mandatory training taking place during spring break. The room will be shared by the officers. The least expensive room was $138.18 plus tax. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 10. Request from Edward Bull for an exception to the travel policy regarding the maximum hotel rate of $145 in Austin, Texas on May 8-10, 2019. Ed will attend the Labor and Employment Law Conference. The least expensive hotel in downtown Austin is $251 plus tax. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 11. Payment Authorization to Ferguson Enterprises Inc. for plumbing supplies in the amount of $506.72. Amount of purchases exceeded balance left on PO #19001142. VOL 29LPg. ff-CL This payment authorization was requested by Facility Services. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 12. Contract with Garland/DBS for Cl P19-521 Repaint I.T. Building in the amount of $50,984. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 13. Contract with Garland/DBS for Cl P19-522 gutter replacement in the amount of $34,792. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 14. Expenditure Journal Entries FY 18/19 030026-030027 A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 15. Tax Refund Applications for the following: • a. James Michael Risinger- Overpayment $207.02 • b. Mervin D. Peters -Overpayment $1,000.21 A copy of the affidavit of abstention for Judge Peters is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Cauley. Abstain: Peters. 16. Budget Amendments. Budget Amendments FY 18/19 25.1 Reallocate funds for Information Technology. 25.2 Reallocate funds for Juvenile Services. 25.3 Reallocate funds for Court Support Fund. 25.4 Transfer funds from Capital Improvement Fund to Information Technology. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 17. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 18. Payment of Claims. Claims 8013191 — 8013397 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 19. Convene into Executive Session pursuant to Texas Government Code §551.071 to consult with attorney about pending or contemplated litigation and/or a settlement offer. At this point, the County Judge announced the Court would consider items 21 through 27 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:25 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate pursuant to Texas Government Code 551.071 as stated above. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Ed Bull, Civil Counsel Jennifer Salazar, Human Resources Director 20. Consider and possible action on Executive Session. At 10:38 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 21. Acknowledgement of the comprehensive annual financial report for Brazos Valley Council Of Governments for the year ended September 30, 2018. The Court acknowledged receipt of the financial report for the Brazos Valley Council of Governments for the year ended September 30, 2018. 22. Acknowledgement of the 2017-2018 Brazos County Emergency Services District #4 Financial Audit. The Court acknowledged receipt of the Brazos County Emergency Services District No. 4 Financial Audit for 2017-2018. 23. Acknowledgement of the audit for the financial statements of Brazos Valley Fair & Rodeo for the year ended December 31, 2018. The Court acknowledged receipt of the financial report for the Brazos Valley Fair and Rodeo for the year ended December 31, 2018. 24. Juvenile Director's report on detention population. Juvenile Director Linda Ricketson reported there are 31 juveniles in the detention center, 24 are male and 7 are female, and 20 have electronic monitors. Ms. Ricketson stated that since the population is low at this time they are looking at contracts for detention beds. 25. Sheriffs report on inmate population. Sheriff Chris Kirk stated there were 660 inmates in jail, 560 inmates are male and 100 are female, 43 have electronic monitors and 9 are pending for monitors. 26. Announcement of interest items and possible future agenda topics. Commissioner Berry stated she would like a County Citizens University developed. Commissioner Aldrich agreed and said they will speak to Public Information Officer Barbara Smith about it. Commissioner Cauley announced Tire Amnesty Day will be Saturday, March 30, 2019 at the Brazos County Expo Complex Rock Lot beginning at 10:00 a.m. through 3:00 p.m. She said there will be a work crew there to help load and unload tires. Commissioner Cauley reminded everyone that they will not accept tire rims. 27. Call for Citizen input and/or concerns There was no citizen's input. 28. Adjourn. The foregoing minutes of the Commissioners Court Meeting held March 19, 2019 have been examined and are approved in open Court this 2nd day of April 2019, in Bryan, Brazos County, Texas. Duane Peters County Judge 4b'5e4-r Sammy Catalena Commissioner, Precinct 2 Commissioner, Precinct 4 Attest: Karn McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 Commissioner, Precinct 3 BRAZO S COUNTY. CONMS SIONEROO S COURT I�AY OF qve--k , 20 ig r Name (PLEkSE Ppilm Organization (PLEASE PRE\T-0 &[,18 V LV 6d� 3V G C -r P2 I Of O" BRAZO S COUNTY COhINUSSIONER' S COURT N®r EELS M LJI Arl M I Name (PLEASE PRINT) CLQ t VAA06 �--� AI ramb: lAer i e-5 U^ P6Z-'OI v Organization (PLEASE PRNT Kep 6.'(1 F1ore Y, y2( -p ��E-K s \101, aao -V�. 'Loa 2018 Annual Report to the Robertson County Commissioners Court Regional Planning: • The 2021 State Water Plan process began in April, 2017 and slowly moved forward during 2018. Most of the work on the plan will begin during 2019 culminating with final adoption during the summer of 2020. • GMA-12 met several times during 2017 working through the nine factors required by state law to be considered when setting desired future conditions. The five Districts involved are: - Brazos Valley GCD (Brazos, Robertson) - Mid -East Texas GCD (Madison, Leon, Freestone) - Post Oak Savannah GCD (Burleson, Milam) - Fayette County GCD - Lost Pines GCD (Lee, Bastrop) - The adoption of the proposed desired future conditions occurred April 15, 2016. - Two public hearings were held within the District receiving comment on the proposed DFC for each aquifer. One meeting was held at the District Office in Hearne and the other in College Station. - All comments were considered by the GMA 12 representatives with no changes to the DFCs occurring as a result of the public input. - Each comment is currently being addressed in an explanatory report that must accompany the final adoption of the desired future conditions. The final draft explanatory report and final adoption of the GMA 12 DFCs occurred September 20, 2017. - The Brazos Valley GCD Board of Directors approved the adopted DFCs for our district on January 11, 2018. - The public had until May 11, 2018 to challenge the adopted DFCs. No challenges were received. • An updated Groundwater Availability Model was completed in September, 2018 enabling GMA-12 to more accurately quantify the resource. BVGCD partnered with Post Oak Savannah GCD and the Texas Water Development Board to fund the update. The District appropriated $130,000 of the total $680,000 spent on the project. Monitoring Well Network: • 158 wells are currently in the network 357 water level measurement were obtained in 2018 covering all eight aquifers. • Water level measurements are the basis upon which the aquifers are managed. The average of the measurements across the District determines the rate we are approaching the DFC. • The adopted DFC for the Simsboro aquifer is 295'. This simply means that the District desires the artesian head (static level) to be no more than an average of 295' lower (average across the District) in 2070 than it was in 2000. This measurement is achieved by averaging well measurements, up dip and down, and comparing that to the modeled amount for 2070. In March, 2018 the District measurement was 31', well above our DFC. There has been a 10.5% reduction in artesian head pressure over the 18 - year period. The current groundwater modeling tool had projected a 75.86' decline during over the same period of time. Fees: • 2018 fees were as follows: - Public water supply production fees were assessed at $0.0325/1000 gallons on the first 100,000,000 gallons produced; $0.0425/1000 gallons produced thereafter. - Agricultural rate was $0.125/acre foot. - Steam electric rate was $0.25/acre foot. Vol. Pg. „vcu� Industrial rates were $0.0425/1000 gallons produced. . Fees to be collected in 2018 production - $589,502.27 Public Water Supply entity credits - $10,562.15 Grant Program: • Implemented in 2014. • Anyone can apply for grant funds with a project that will demonstrably produce water conservation. • Grant funding was dedicated to research poor quality water being used by irrigators. The grant would be given to two entities; (1) Robertson County Soil & Water Conservation District, and (2) Brazos County Soil & Water Conservation District. MRCS staff would take up to 100 water samples from Brazos River Alluvium wells throughout the District and two soil samples from fields supplied by those wells. The objective was to determine if there are soil amendments available that would increase the infiltration rate of the soil supplied by poor quality containing elevated total dissolved solids, primarily sodium. $8,200 was made available to the two districts for sampling. NRCS reached out to agricultural producers for sampling and found no interest is the project. The grant funds were not distributed. • BVWaterSmart Lawn Irrigation Network rolled out in February, 2015. Involves a weather station/wireless rain gauge network that covers approximately 186 square miles in Brazos County. Entities involved include College Station, Bryan, Wellborn SUD, and Wickson Creek SUD. Bryan is a partner in the project but opted to self -fund their portion without using grant money. - Grant funds were used to establish a website/webmaster program to alert, via email push, homeowners as to the amount of water for lawn irrigation weekly throughout the year. This is also viewable over the internet. - KBTX Conservation Tips aired from year round to promote water conservation and promote the Irrigation Network. $31,000 was dedicated to this effort in 2018. - During the March 15th to September I" time period, the website received 200,000+ visits driven almost exclusively by the promotional advertisements. - The promotions are being done again in 2019 during the time frame mid-March through September with $21,000 dedicated. Rules: • A set of rules were adopted to address any future Aquifer Storage and Recovery projects initiated in the District. The rules were pulled directly from Chapter 36 Texas Water Code. • A new category of "exempt well' was added allowing a well incapable of producing more than 25,000 gallons per day exempt status regardless of use. Well Plugging; • A well plugging protocol was adopted by the Board in August, 2015 and extended in February, 2019 that mirrors the plugging rules established by the Texas Department of Licensing and Regulation (TDLR) except for: - Brazos River Alluvium wells must be plugged under a more stringent protocol to avoid contamination of the aquifer. This is a blanket well plugging variance for all Brazos River Alluvium Aquifer wells in both Brazos and Robertson counties. No variances fees are charged by the TDLR to drillers due to our establishment of a District variance. • A more robust well plugging program was put in place to incentivize the plugging of abandoned or deteriorated water wells. The District now pays 75% of the cost of plugging up to a $1000 reimbursement. 0 21 wells plugged during 2018 under grant contracts totaling $20,100.00. / ,,� ' Education: • Taught approximately -8,100 4th, 5th, and 7th grade students about water conservation, protection of the aquifers, how to avoid contamination, the water cycle, and water quality during 2017. 6,556 of the students were taught in individual classroom settings ranging in size from 12 to 40 students at a time. • Distributed approximately 2,620 "Major Rivers" water curriculum packets for use in the 4th grade classrooms. • This included every ISD in Robertson County and Brazos counties. • Held the annual "Water Field Day" at the Robertson County Fairgrounds on October 23, 2018 solely for all Robertson County 5th grade students. 275 students along with their teachers and aides attended. • Adult educational presentations by the District included BCS Home & Garden Show, Bryan Rotary Club, "Sages", Tri -County Winter Crop Meeting (BRAA water levels), agricultural producers, Texas Christmas Tree Growers Association, and TAMU senior level geology students. District Management Plan Update: The District Management Plan was reviewed during 2018 as required under Chapter 36 of the Texas Water Code. Every five years, the Plan must reflect the updated goals and objectives of the District. The District initiated the review one year earlier than required in order to include the newly adopted Desired Future Conditions. The Plan has been submitted for preapproval and blessed for final adoption by the Board. • Final adoption of the revised plan will likely occur on March 14, 2019. Other Information: • 47 non-exempt permits were issued in 2018 (Ag — 21; Industrial/Commercial — 25; PWS —1) • 12,598.40 acre feet were permitted (Ag —11,111; Industrial/Commercial —1,467.40; PWS — 20) • Acre feet permitted to metered non-exempt wells by aquifer: Brazos River Alluvium — 664.45 Simsboro — 9,708.00/ Calvert Bluff -117 Carrizo — 72 Queen City — 250 Sparta — 854 Yegua-Jackson — 932.95 • Acre feet produced from metered non-exempt wells by aquifer: Hooper -809.07 Simsboro — 55,228.86 (Municipal use decreased/Agricultural use increased due to dry conditions) Calvert Bluff —130.27 Carrizo — 825.25 Queen City —146.54 Sparta —4,499.56 Yegua-Jackson —1,183.12 • 86 exempt well registered (Robertson — 41; Brazos — 20; Oil/Gas supply wells — 25) Vol. a 9 o -pg. b As of 3-10-19 2010 MAG 2017 MAG Acre Feet Permitted Acre Feet Used 2018 Acre Feet Used 2017 Acre Feet Used 2016 Acre Feet Used 2015 Acre Feet Used 2014 Acre Feet Used 2013 Acre Feet Used 2012 Acre Feet Used 2011 C Acre Feet Used 2010 Acre Feet Used 2009 Permitted Wells by Aquifer (979) Permits by Aquifer (998) CJ Robertson Permitted Wells (601) Robertson Permits (615) . Brazos Permitted Wells (378) Brazos Permits (383) Hooper Simsboro Calvert Bluff Carrizo Queen City Sparta Yegua-Jackson 316.00 96,185.00 1,755.00 5,496.00 529.00 7,923.00 7,071.00 21000.00 96,198.00 1,757.00 5,494.00 1,200.00 9,019.00 6,854.00 2,118.91 122,742.67 945.53 3,647.88 1,248.30 13,119.75 4,581.36 809.07 55,228.86 130.27 825.25 146.54 4,499.56 1,183.12 756.18 53,325.82 271.98 630.11 237.46 4,241.37 1,509.54 909.16 54,237.29 132.32 761.72 99.62 4,152.91 1,565.41 1,084.25 56,638.46 160.07 665.50 189.78 4,122.06 1,664.27 1,065.07 62,946.34 183.50 852.28 496.57 5,358.33 2,533.23 794.24 64,106.92 81.77 806.43 64.40 3,402.06 1,438.37 955.67 53,327.02 72.35 848.67 69.00 3,176.87 1,418.78 621.47 69,377.78 152.91 1,562.36 581.76 4,336.69 1,658.95 914.01 63,984.53 58.36 745.62 0.45 3,279.09 1,396.34 611.06 68,586.31 13.14 730.41 31.56 3,432.25 1,599.18 14 100 32 17 18 77 53 20 107 32 17 21 80 53 14 76 32 14 7 12 0 20 83 32 14 7 13 0 0 24 0 3 11 65 53 0 24 0 3 14 67 53 BRA N/A 137,351.00 94,992.32 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A 668 668 446 446 222 222 STATE OF TEXAS } } COUNTY OF BRAZOS } BRAZOS COUNTY RESOLUTION ADOPTION OF 2019 BRAZOS COUNTY INVESTMENT POLICY WHEREAS, the Texas Legislature set forth the Public Funds Investment Act in Government Code Section 2256, and WHEREAS, compliance with the Public Funds Investment Act requires that each county adopt by resolution a County Investment Policy; NOW, THERFORE, BE IT RESOLVED, the Commissioners Court of Brazos County, in a regular meeting duly convened and acting in its capacity as the governing body of Brazos County, herby affirms the attached _2019- Brazos County Investment Policy. IN WITNESS WHEREOF, we have he eunto set our hands and caused the seal of Brazos Coun to be a day of March 2019. HON. UANE PETERS, COUNTY JUDGE HON. STEVE ALDRICH COMMISSIONER, P # HON. NANC ERRY COMMISSIONER, PCT #3 ATTEST: ON. KAREN MCQUEEN COUNTY CLERK HON. SAMMY RATALENA comm*9SIOIV'RR,i(6 #2 COMMISSIONER, PCT #4 Vol. aq 0 Pg.170 INVESTMENT POLICY FOR BRAZOS COUNTY 1.0 INVESTMENT AUTHORITY AND SCOPE OF POLICY 1.1 This policy serves to satisfy the statutory requirements of Local Government Code 16.112 and Government Code Chapter 2256, Public Funds Investment Act, Sub -chapters A and B, to define and adopt a formal investment policy. The Commissioners Court of Brazos County shall review its investment policy not less than annually and shall adopt a written instrument by resolution stating that it has reviewed the investment policy and that the written instrument so adopted shall record any changes made to the investment policy 1.2 In accordance with Texas Local Government Code, Section 116.112 (a) or Chapter 2256, Section 2256.005 (f) and (g) of the Public Funds Investment Act, the County Treasurer, under direction of Commissioner's Court, is authorized to invest County funds that are not immediately required to pay obligations of the County. By the approval of this policy, the Commissioners' Court designates the County Treasurer as Investment Officer, certified as a County Investment Officer by TAC, to be responsible for the investment of its funds consistent with the County's investment policy. Authority granted to a person to invest the County's funds is effective until rescinded by the Commissioner's Court, until the expiration of the officer's term, or until termination of the person's employment by the County. Unless authorized by law, a person may not deposit, withdraw; transfer, or manage in any other manner the funds of the investing County. An Investment Officer who has a personal business relationship with a business organization offering to engage in an investment transaction with the County shall.file a statement disclosing that personal business interest. An Investment Officer who is related within the second degree by affinity or consanguinity to an individual seeking to sell an investment to the County shall file a statement disclosing that relationship. This statement must be filed with the Texas Ethics Commission and the Brazos County Commissioners Court. For the purposes of this requirement, an Investment Officer has a personal business relationship with a business organization if: 1.2.1 The Investment Officer owns 10 percent or more of the voting stock or shares of the business organization or owns $5,000 or more of the fair market value of the business organization; Revised 2.27.19 voi. as pg. r7 1.2.2 Funds received by the Investment Officer from the business organization exceed ten (10) percent of the Investment Officer's gross income for the previous year; or 1.2.3 The Investment Officer has acquired from the business organization during the previous year investments with a book value of $2,500 or more for the personal account of the Investment Officer. 1.3 An appointed Investment Advisory Committee shall be approved by Commissioners' Court. This Committee will serve in an advisory capacity to the County's Investment Officer. The Committee will meet twice a year or as requested by the County's Investment Officer to review strategies and monitor the progress of the County's investment program. 2.0 INVESTMENT OBJECTIVES 2.1 POLICY. It is the policy of Brazos County to invest public funds in a manner, which will provide the highest investment return while seeking to ensure the preservation of capital and to meet the daily cash flow demands of the County. This investment policy applies to all financial assets of all funds of Brazos County at the present time, any funds to be created in the future, and any other funds held in custody by the County Treasurer, unless expressly prohibited by law. 2.2 GENERAL STATEMENT. Funds of the County will be invested in accordance with federal, state, and local statutes, this investment policy, and written administrative procedures and strategies that have been adopted by Commissioners' Court resolution and revised as needed. 2.3 SAFETY. Brazos County is concerned about the preservation of its principal; therefore, the return of principal and safety of principal are primary objectives in any investment transaction. 2.4 LIQUIDITY. The County's investment portfolio must be structured to conform to an asset/liability management plan, which provides for the liquidity necessary to pay obligations as they become due. 2.5 YIELD. It will be the objective of the County to earn a yield higher than that paid on 91 -day T -Bills within the policies imposed by its safety and liquidity objectives, investment strategies for each fund, and state and federal law goveming the investment of public funds. 2.6 DIVERSIFICATION. It will be the policy of Brazos County to diversify its portfolio to eliminate the risk of loss resulting from over concentration of assets in a specific maturity, a specific issuer, or a specific class of investments. Investments selected by the County shall always provide for stability of income and reasonable liquidity. Revised 2.27.19 a O 2 Vol. Pg. 2.7 MATURITY. Portfolio maturities will be structured to meet the obligations of the County first and then to achieve the highest return of interest. When the County has funds that will not be needed to meet current -year obligations, maturity restraints will be imposed based upon the investment strategy for each fund. The maximum allowable stated maturity of any individual investment owned by the County is two (2) years. The. maximum dollar -weighted average maturity for pooled fund groups shall be 180 days. 2.8 QUALITY AND CAPABILITY OF INVESTMENT MANAGEMENT. It is the County's policy to provide the training required by the Public Funds Act, Sec. 2256.008 through courses and seminars offered by professional organizations and associations. This training .will insure the quality, capability and currency of the Treasurer/County Investment Officer in making investment decisions. 2.8.1 The Treasurer/County Investment Officer shall: 2.8.1.1 Attend at least one training session from the County Treasurers' Association of Texas, Texas Association of Counties, GFOA, or an approved source containing at least ten (10) hours of instruction relating to the TreasLirer's/CIO's responsibilities under the Public Funds Investment Act within 12 months after taking office or assuming duties; and 2.8.1.2 Attend an investment training session not less than once in a two-year period that begins on the first day of the County's fiscal year and consists of the two consecutive fiscal years after that date and receive not less than 10 hours of instruction relating to investment responsibilities under the PFIA from the County -Treasurers' Association of Texas, Texas Association of Counties, GFOA, or an approved source. 2.8.2 Training under this section must include education in investment controls, security risks, strategy risks, market risks, diversification of investment portfolio, and compliance with the PFIA. 3.0 INVESTMENT TYPES. The Brazos County Investment Officer shall use any or all of the following authorized investment instruments consistent with governing law: 3.1 OBLIGATIONS OF, OR GUARANTEED BY, GOVERNMENTAL ENTITIES Revised 2.27.19 vo i . as ' , p g . 3.1.1 Obligations, including letters of credit, of the United States or its agencies and instrumentalities, including the Federal Home Loan Banks; 3.1.2 Direct obligations of the State of Texas or its agencies and instrumentalities; 3.1.3 Other obligations, the principal of and interest on which are unconditionally guaranteed or insured by, or backed by the full faith and credit of, the State of Texas or the United States or their respective agencies and instrumentalities, including obligations that are fully guaranteed or insured by the Federal Deposit Insurance Corporation or by the explicit full faith and credit of the United States. 3.1.4 Obligations of states, agencies, counties, cities, and other political sub -divisions of any state having been rated as to investment - quality by a nationally recognized investment rating firm not less than "A" or its equivalent. 3.1.5 Interest-bearing banking deposits that are guaranteed or insured by the Federal Deposit Insurance Corporation, or its successor; or the National Credit Union Share Insurance Fund, or its successor. 3.2 CERTIFICATES OF DEPOSIT if issued by a depository institution that has its main office or a branch office in this state and is: 3.2.1 102% collateralized; 3.2.2 Guaranteed or insured by the Federal Deposit Insurance corporation or its successor; 3.2.3 Secured by obligations that are described in Section 3.1 of this policy, including- mortgage-backed securities directly issued by a federal agency or instrumentality that have a market value of not less than the principal amount of the certificates, but excluding those mortgage-backed securities of the nature described by Section 3.8 of this policy; or 3.2.4 Secured in accordance with Chapter 2257 or in any other manner and amount provided by law for deposits of the County. 3.3 A FULLY COLLATERALIZED REPURCHASE AGREEMENT, as defined in the Public Funds Investment Act, is an authorized investment under this section if the repurchase agreement: 3.3.1 Has a defined termination date; 3.3.2 Is secured by a combination of cash and obligations that are described in Section 3.1 of this policy, including mortgage backed securities directly issued by a federal agency or instrumentality Revised 2.27.19 �/ \ o I. a 1 4 0 g 1. that have a market value of not less than the principal amount of the certificates; 3.3.3 Requires the securities being purchased by the County or cash held by the County to be pledged to the County, held in the County's name, and deposited at the time the investment is made with the County or with a third party selected and approved by the County; and 3.3.4 Is placed through a primary government securities dealer, as defined by the Federal Reserve, or a financial institution doing business in this state. 3.4 A BANKERS' ACCEPTANCE if it 3.4.1 Has a stated maturity of 270 days or fewer from the date of its issuance; 3.4.2 Will be, in accordance with its terms, liquidated in full at maturity; 3.4.3 Is eligible for collateral for borrowing from' a Federal Reserve Bank; and 3.4.4 Is accepted by a bank organized and existing under the laws of the United Sates or any state, if the short-term obligations of the bank, or of a bank holding company of which the bank is the largest subsidiary, are rated not less than A-1 or P-1 or an equivalent rating by at least one nationally recognized credit rating agency. 3.5 COMMERCIAL PAPER is an authorized investment under this subchapter if the commercial paper: 3.5.1 Has a stated maturity of 270 days or fewer from the date of its issuance; and 3.5.2 Is rated not less than A-1 or P-1 or an equivalent rating by at least two nationally recognized credit rating agencies; or one nationally recognized credit rating agency and is fully secured by an irrevocable letter of credit issued by a bank organized and existing under the laws of the United States or any state. 3.5.3 Relative to Commercial Paper, the County may not 3.5.3.1 Have more than 25% of the portfolio invested in Commercial Paper at the time of any one commercial paper purchase; Revised 2.27.19 Vol. a � Pg. 5 3.5.3.2 Have more than a $2 million purchase in any one Commercial Paper issue; or 3.5.3.3 Purchase Commercial Paper unless it is on the list of issuers approved by the Investment Advisory Committee and mailed to the approved broker/dealers for review. 3.6 MONEY MARKET MUTUAL FUNDS if the Commissioners' Court by resolution authorizes investment in the fund with limitations described below: 3.6.1 A no-load money market mutual fund is authorized if it 3.6.1.1Is registered with and regulated by the Securities and Exchange Commission; 3.6.1.2 Provides the investing entity with a prospectus and other information required by the Securities Exchange Act of 1934 (15 U.S.C. Section 78a et seq.) or the Investment Company Act of 1940 (15 U.S.C. Section 80a-1 et seq.); 3.6.1.3 Complies with Federal Securities and Exchange Commission Rule 2a-7 (17 C.F.R Section 270 .2a-7), promulgated under the Investment Company Act of 1940 (15 U.S.C. Section 80a-1 et seq.) 3.6.2 Relative to money market mutual funds, the county may NOT 3.6.2.1 Invest its funds or funds under its control, including bond proceeds and reserves and other funds held for debt service, in any one money market mutual fund in an amount that exceeds 10 percent of the total assets of the money market mutual fund. 3.7 ELIGIBLE INVESTMENT_ POOLS 3.7.1 Brazos County may invest its funds and funds under its control through an eligible investment pool, as defined in the Public Funds Investment Act, if the Commissioners' Court by resolution authorizes investment in the particular pool. An investment pool shall invest the funds it receives from entities in authorized investments permitted by the Public Funds InvestmentAct 3.7.2 Brazos County will not invest more than 60% of its funds in an investment pool for longer than a three-month period. Revised 2.27.19\ o l . 01-11 J O Pg.. 3.8 PROHIBITED. The Brazos County Investment Officer will make no investments in derivative products. The Public Funds Investment Act specifically ,prohibits the following investments: 3.8.1 Obligations whose payment represents the coupon payments on the out -standing principal balance of the underlying mortgage- backed security collateral and pays no principal; 3.8.2 Obligations whose payment represents the principal stream of cash flow from the underlying mortgage-backed security collateral and bears no interest; 3.8.3 Collateralized mortgage obligations that have a stated final maturity date of greater than 10 years; and 3.8.4 Collateralized mortgage obligations the interest rate of which is determined by an index that adjusts opposite to the changes in a market index. 3.9 Effect of Loss of Required Rating. An investment that requires a minimum rating under the PFIA does not qualify as an authorized investment during the period the investment does not have the minimum rating. The County Treasurer/Investment Officer shall take all prudent measures that are consistent with this investment policy to liquidate an investment that does not have the minimum rating. The County, however, is not required to liquidate investments that were authorized investments at the time of purchase. 4.0 INVESTMENT STRATEGIES 4.1 In accordance with the Public Funds Investment Act, a separate written investment strategy will be developed for each of the funds or group of funds under Brazos County's control. Each strategy must describe the investment objectives for the particular fund using the following priorities in order of importance: 4.1.1 Understanding of the suitability of the investment to the financial requirements of the County; 4.1.2 Preservation and safety of principal; 4.1.3 Liquidity; 4.1.4 Marketability of the investment if the need arises to liquidate the Investment before maturity; ft sed 2.27.19 Vol. Pg. ri 4.1.5 Diversification of the investment portfolio; 4.1.6 Yield; and 4.1.7 Maturity restrictions. 4.2 The Commissioners' Court of Brazos County shall review its investment strategies not less than annually and shall adopt a written instrument by resolution stating that it has reviewed the investment strategies and that the written instrument so adopted shall record any changes made to investment strategies. 5.0 INVESTMENT RESPONSIBILITY AND CONTROL 5.1 INVESTMENT INSTITUTIONS DEFINED. Brazos County funds shall be invested with or through any or all of the following institutions or groups consistent with federal and state law and the current Depository Bank contract: 5.1.1 Depository bank; 5.1.2 Other state or national banks domiciled in Texas that are insured by FDIC; 5.1.3 Savings and loan associations domiciled in Texas that are insured by FSLIC (or its successor); 5.1.4 Public funds investment pools; or 5.1.5 Government securities brokers and dealers meeting the following qualifications: 5.1.5.1 A written copy of this investment policy shall be presented to any business organization offering to engage in an Investment transaction with the County. For purposes of this section, a business organization includes banks, broker/dealers, and investment pools. Nothing in this section relieves the County of the responsibility for monitoring the investments made by the County to determine that they are in compliance with the investment policy. 5.1.5.2 The qualified representative of the business organization offering to engage in an investment transaction with the County shall execute a written instrument in a form acceptable to the County and the business organization Revised 2.27.19 VO I . ^� �') O P 9 . Q substantially to the effect that the business organization has; 5.1.5.2.1 Received and reviewed the investment policy of the County; and 5.1.5.2.2 Acknowledged that the business organization has implemented reasonable procedures and controls in an effort to preclude investment transactions conducted between the County and the organization that are not authorized by the County's investment policy, except to the extent that this authorization is dependent on an analysis of the makeup of the County's entire portfolio, or requires an interpretation of subjective investment standards. 5.1.5.3 The County Investment Officer may not acquire or otherwise obtain any authorized investment described in the County's investment policy from a business organization that has not delivered to the County the instrument required above. 5.1.5.4 The Brazos County Investment Advisory Committee shall, at least annually, review, revise, and recommend a list of qualified brokers to the Commissioners' Court. The Court shall adopt the list of qualified brokers who are authorized to engage in investment transactions with the County. Selection of brokers will be based upon the following: 5.1_.5.4.1 Qualifications and capabilities of the firm in 5.2 STANDARDS OF OPERATION 5.2.1 The County Investment Officer shall develop and maintain written administrative procedures for the operation of the investment program consistent with this investment policy. Revised 2.27.19 Vol.. 1 pg. 7 dealing with public entities; 5.1.5.4.2 Qualifications and capabilities of the relationship manager; 5.1.5.4.3 Market capitalization of the firm: 5.1.5.4.4 The number of transactions won through competitive bidding; 5.1.5.4.5 Prompt and accurate confirmation of transactions; 5.1.5.4.6 Efficient securities delivery; 5.1.5.4.7 Accurate market information; and 5.1.5.4.8 Account servicing. 5.2 STANDARDS OF OPERATION 5.2.1 The County Investment Officer shall develop and maintain written administrative procedures for the operation of the investment program consistent with this investment policy. Revised 2.27.19 Vol.. 1 pg. 7 5.2.2 It shall be the policy of the County that all transactions, except investment pool funds and money market mutual funds, be settled on a delivery versus payment basis. 5.2.3 All investment funds will be placed directly with qualified financial institutions. The County will not deposit nor invest through third parties or money brokers. 5.2.4 The market price of the County's investments shall be monitored by soliciting prices at least quarterly from a qualified broker. 5.3 PRUDENT STANDARD OF CARE. 5.3.1 In the administration of the duties of the Investment Officer, the person designated as Investment Officer shall exercise the judgment and care, under prevailing circumstances, that a person of prudence, discretion, and intelligence would exercise in the management of the person's own affairs, not for speculation, but for investment, considering the probable safety of capital and the probable income to be derived. The Commissioners' Court of Brazos County; however, retains ultimate responsibility as fiduciaries of the assets of the County. Investment of funds shall be governed by the following investment objectives, in order of priority: preservation and safety of principal; liquidity; and yield. 5.3.2 In determining whether an investment officer has exercised prudence with respect to an investment decision, the determination shall be made taking into consideration: 5.3.2.1 The investment of all funds, or funds under the County's control, over which the officer had responsibility rather than a consideration as to the prudence of a single investment; and 5.3.2.2 Whether or not the investment decision was consistent with the written investment policy of the entity. 5.4 COLLATERAL OR INSURANCE. The Brazos County Investment Officer shall insure that all County funds are 102% collateralized or insured consistent with federal and state law and the current Bank Depository Contract in one or more of the following manners: 5.4.1 FDIC insurance coverage; 5.4.2 Obligations of the United States or its agencies and instrumentalities; 5.4.3 Direct obligations of the State of Texas or its agencies; Revised 2.27.19 Vo i . i'1 10 5.4.4 Other obligations, the principal of and interest on which are unconditionally guaranteed or insured by the State of Texas or the United States or its agencies and instrumentalities; 5.4.5 Obligations of states, agencies, counties, cities, and other political subdivisions of any state having been rated as to investment quality by a nationally recognized investment rating firm and having received a rating of not less than "A' or its equivalent; or 5.4.6 Any other manner allowed by law. 5.5 SAFEKEEPING 5.5.1 All securities purchased by the County shall be held in safekeeping by the County, or a County account in a third party financial institution, or with the Federal Reserve Bank. 5.5.2 All Certificates of Deposit, insured by the FDIC, purchased outside the Depository Bank shall be held in safekeeping by either the County or a County account in a third party financial institution. 5.5.3 All pledged securities shall be held in safekeeping by the County, or a County account in a third party financial institution, or with a Federal Reserve Bank. W-1�"leIIrd1)1*-R1i34]1A 5.6.1 The Investment Officer of Brazos County will establish a liaison with the County Auditor in preparing investment forms for accounting and auditing control. 5.6.2 The Commissioners' Court of Brazos County shall have an annual financial audit of all County funds by an independent auditing firm, as well as an annual compliance audit of management controls on investments and established investment policies. 5.6.3 If the County invests in other than money market mutual funds, investment pools or accounts offered by its depository bank in the form of certificates of deposit, or money market accounts or similar accounts, the reports prepared by the Investment Officers under this section shall be formally reviewed at least annually by an independent auditor, and the result of the review shall be reported to the Commissioners Court by that auditor. 6.0 INVESTMENT REPORTING AND PERFORMANCE EVALUATION 6.1 QUARTERLY REPORT. At least quarterly, the Investment Officer shall prepare and submit to the Commissioners' Court a written report of Revlsed2.27.19 Vol. a90 pg. 1 11 investment transactions for all funds for the preceding reporting period within a reasonable time after the end of the period. The report must: 6.1.1 Describe in detail the investment position of the County on the date of the report; 6.1.2 Be prepared jointly by all investment officers of the County; 6.1.3 Be signed by each of the investment officers of the County; 6.1.4 Contain a summary statement of each pooled fund group that states the following: 6.1.4.1 Beginning market value for the reporting period; 6.1.4.2 Ending market value for the period; 6.1.4.3 Fully accrued interest for the reporting period; and 6.1.4.4 The dollar -weighted average maturity of the portfolio. 6.1.5 State the book value (the original acquisition cost of an investment plus or minus the accrued amortization or accretion) and the market value (current face or par value of an investment multiplied by the net selling price of the security as quoted by a recognized market pricing source quoted on the valuation date) of each separately invested asset at the end of the reporting period by the type of asset and fund type invested; 6.1_.6 State the date of maturity of each separately invested asset that has a maturity date; 6.1.7- State the account or fund or pooled group fund in the County for which each individual investment was acquired; and 6.1.8 State the compliance of the investment portfolio of the County as it relates to the following: 6.1.8.1 The investment strategy expressed in the County's investment policy, and 6.1.8.2 Relevant provisions of Chapter 2256, Texas Government Code, as amended. 6.2 NOTIFICATION OF INVESTMENT CHANGES. It shall be the duty of the County Investment Officer of Brazos County, Texas, to notify the Brazos County Commissioners' Court of any significant changes in current investment methods and procedures prior to their implementation. Revised 2.27.19 Vol Pg. 60q 12 7.0 DEPOSITORY FOR COUNTY FUNDS 7.1 DEPOSITORY CONTRACT. 7.1.1 The Commissioners' Court of Brazos County shall contract with one or more banks in the county for the deposit of the County's public funds through the County's depository procurement process. The County shall contract with a bank for a two-year or four-year contract term. 7.1.2 If the contract is for a four-year term, the contract shall allow the bank to establish, on the basis of negotiations with the County, new interest rates and financial terms of the contract that will take effect during the final two years of the four-year contract if: 7.1.2.1 The new financial terms do not increase the prices to the County by more than 10 percent; and 7.1.2.2 The County has the option to choose to use the initial variable interest rate option or to change to the new fixed or variable interest rate options proposed by the bank. 7.1.3 The provisions set forth in Chapters 116 and 117 of the Local Government Code will regulate the establishment of the depository, security for funds held by the depository, depository accounts, and liabilities. 7.2 COLLATERAL will be provided by the Depository in accordance with Government Code 2257, Subchapters A and B. 8.0 DEFINITIONS. 8.1 BOND PROCEEDS means the proceeds from the sale of bonds, notes, and other obligations issued by an entity, and reserves and funds maintained by an entity for debt service purposes. 8.2 BOOK VALUE means the original acquisition cost of an investment plus or minus the accrued amortization or accretion. 8.3 FUNDS means public funds in the custody of the County that: 8.3.1 Are not required by law to be deposited in the state treasury; and 8.3.2 The County has authority to invest. 8.4 INVESTMENT POOL means an entity created under Chapter 2256 of the Government Code to invest public funds jointly on behalf of the entities that participate in the pool and whose investment objectives, in order of priority are: preservation and safety of principal, liquidity, and yield. Revised 2.27.19 Vol. Pg. 9)(3 13 8.5 MARKET VALUE means the current face or par value of an -investment multiplied by the net selling price of the security as quoted by a recognized market -pricing source quoted on the valuation date. 8.6 POOLED FUND GROUP means an internally created fund of the County in which one or more institutional accounts of the County are invested. 8.7 QUALIFIED REPRESENTATIVE means a person who holds a position with a business organization, who is authorized to act on behalf of the business organization, and who is one of the following: 8.7.1 For a business organization doing business that is regulated by or registered with a securities commission, a person who is registered under the rules of the National Association'of Securities Dealers; 8.7.2 For a state or federal bank, a savings bank, or a state or federal credit union, a member of the loan committee for the bank or branch of the bank or a person authorized by corporate resolution to act on behalf of and bind the banking institution; or 8.7.3 For an investment pool, the person authorized by the elected or official board with authority to administer the activities of the investment pool to sign the written instrument on behalf of the investment pool. 8.8 SEPARATELY INVESTED ASSET means an account or fund of the County that is not invested in a pooled fund group. Revised 2.27.19 Vol. I () Pg. ?A 14 INVESTMENT STRATEGY BY FUND TYPE Brazos County maintains a portfolio that supports two different types of funds available for investments in accordance with the County's Investment Policy. Employing a passive investment style, these funds are invested utilizing the following strategies designed to provide for the safety of principal first and the suitability of each individual fund while earning the best possible rate available. OPERATING FUND Brazos County's Operating Funds shall be invested in a manner to maintain the safety and liquidity necessary for weekly accounts payable, jury expenses, and bi-weekly payroll. Excess funds shall be invested to provide diversification and to earn a more competitive interest rate while maintaining marketability and liquidity to offset occasional unanticipated expenditures. Operating Funds shall be invested in securities having a short maturity date, a daily liquidity fund such as TexPool or in an eligible money market mutual fund. Excess funds maybe invested insecurities with a longer maturity date.. DEBT SERVICE FUNDS These funds shall be invested to provide adequate funds to cover the debt service obligation on the required payment date. The -selection of these investments will be based primarily on safety, suitability and marketability and secondary with regard to yield and diversification. The matching approach for investments will be utilized for these funds by investing funds received at the beginning of the year with maturity dates selected to coincide with liabilities throughout the year. Adequate funds are invested to mature in time to pay for Brazos County's bond obligation payments, and excess funds are invested for longer periods of time. Vol. a pg.&,! Revised 2.27.19 t5 BID #19.121 MOTOR GRADER BLADES April 16, 2019 - April 15, 2021 EST. # DESCRIPTION Val Manufacturi g Wear Parts & Equipment Co., Inc. Tx 518" x 6" w1518"Holes60.00 56.64* 500 7'x 518" x 6" wi 314" Holes;$6-00 56.64* MAKE AND MODEL Valk Black Cat Wear Parts 5D9554 (518"H), 9J3658 (314"H) BLADE MATERIAL 5$30 High Alloy Boron Steel (heat-treated) DELIVERY 30-45 days 45 days STORE LOCATIONa Kingstow PA Aurora, Colorado *Minimum purchase required. Bid pricing is guaranteed for 3 months from bid NOTES AND EXCEPTIONS: opening date. Orders placed after this time will require a new quote. RECOMMENDATION: Valk Manufacturing * Wear Parts & Equipment took exceptions to the bidding requirements. Could not hold their price firm for contract period and required a minimum purchase. Appr Co 's ioner's Court on this day of , 2019 by holding the position of Item Coversheet BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 3/19/2019 ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: ACTION REQUESTED OR ALTERNATIVES: ATTACHMENTS: File Name Chancie order to PO 19001086.pdf Page 1 of 1 0 Approval of Change order to purchase order #19001086 to Patterson Architect for Contract # 19-020 in the amount of $10,000 for additional mechanical design requirements for the Renovation of Building for County Clerk Storage. Commissioners Court Mandy Rutledge 03/13/2019 False False $0.00 Change order to purchase order #19001086 to Patterson Architect in the amount of $10,000 for additional mechanical design requirements. Description Change order Type Backup Material Duane Peters D County Judge Vol. a G 0 Pg.-S� https://brazos.novusagenda.com/agendaweb/CoverSheet.aspx?ltemID=18759 3/14/2019 PAT ERSON A CHIT TS 701 South Texas Avenue Bryan, Texas 77803 Voice - 979 775 6036 pakingadr�� Email — design@patarch.com °�°9"a www.pattersonarchitects.net PROJECT: County Clerk Storage Facility TO: Brazos County Clerk 300 East 26'h Street, STE 120 Bryan, Texas 77803 ATTENTION: Charles Wendt Phone: 979-361-4128 Email: ewendt@brazoscountytx.gov ADJUSTMENTS FOR CHANGES IN WORK CHANGE REQUEST AUTHORIZATION Contract #18004506 Change Change Summary of Work A/E Fee Request # Request Date 1 01/17/19 New HVAC Units $10,000.00 Patterson Architects herein requests authorization to proceed with the production of the drawings for the above-mentioned design change(s) for the County Clerk Storage Facility. Once the authorization is received, our team will coordinate with the users to verify and document the changes to the original design. Our additional design fees should be documented in your final contract change. Respectfully. Submitted, Barbara Patterson, Associate AIA Patterson Architects Item Coversheet Page 1 of 1 R BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: Human Resources NUMBER: DATE OF COURT MEETING: 3/19/2019 ITEM: Approval of the following Job Descriptions: • a. Building Event Worker (Class Code 819, Position 3) for Brazos Center • b. Administrative Assistant (Class Code 116) for Commissioners Court TO: Commissioners Court DATE: 03/14/2019 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type 819 Pos. 3 Building Event Worker.pdf Approval of Job Description: Building Event Worker (CC Cover Memo 819, Position 3) for Brazos Center 116 Admin Asst..odf Approval of Job Description: Admin. Asst. (CC 116) for Cover Memo Commissioners Court PR PRI Peters Y' County Judge Date • Vol.i Pg. • In tnc•//hra-zne nntmcao-Pnrla nnm/aaPnriawPh/C'nvPrChPPt acnx9TtPmTT)=1 8761 11140019 0,. Brazos County y Job Description o� r OF e�s�4o Last Updated: September 2018 RECEIVED Pos, 3 MAR 0 8 2019 Template Revision 12 0 811 5120 12 Class Number: 819 Title: Building Event Worker Pay Group: 07 Department: Brazos Center FLSA Status: Non Exempt Reports To: Director and Event Coordinator Approved Date: 10/01/2018 EEOC Category: Service/Maintenance Position End Date: 09/30/2019 Temporary Employee Signature: General Summary: This is a temporary part time position that involves being responsible for the safety of the customers, setting up the rooms as specified in the layout book, overseeing the cleanliness of the building and grounds, and must meet the customer's expectations as far as courtesy and prompt response to their requests. Essential Duties: Cleaning the restroom floors with wet'mops and disinfectant and vacuuming mats atthe beginning of each shift. Restock the paper towels, hand soap and toilet paper. Cleaning the floors with wet mops for spills and food. Dust mop the concourse, assembly rooms and hallways regularly to remove excess dirt. Autoscrub assembly room floors before setting up the tables and chairs. Empty all trash containers at the end of the eventlevening. Before the event seek out the person In charge and introduce yourself and tell them where you can be found throughout the event. Make sure sound levels are appropriate for each group. During events you should be visible and available. Check restrooms every 30 minutes. Lock rooms that are not being used. Lock office when you are not In It and leave it locked at the end of the.night. Check the areas the caterer or bartender use for cleanliness before they leave. When an event Is coming to an end you are to be present in the room. Before leaving for the night, check all rest rooms, clean and restock as needed. Vacuum mats in front of doors and in restrooms. Tum off all interior lights in the building. Store equipment and supplies appropriately. Make sure all exterior doors are locked. Close overhead door completely. V acuum office every evening. Priorities are, Safety, Customer Service, Rules enforcement and Cleanliness Other Duties as assigned: 1 % Supervision Received: From Director and Event Coordinator Given: This is a non -supervisory position. Education Required: High School graduation or its equivalent. Preferred: ' Ex erjence Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Preferred: Certfcates, Licenses, Registrations Required: None. Preferred: Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabirlties to perform the essential functions. While performing the duties of this job, the employee Is regularly required to sit, use hand to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently rift and/or move objects weighing up to 50 pounds, such as tables and table carts. Specific vision abilities required for this job include close vision, distance vision, and the ability to adjust focus. Knowledge, Skills, & Abilities The work environment characteristics described here are representative of those an employee encounters Typical: Ability to follow oral and written instructions; ability to learn to use janitorial equipment and supplies; ability to be courteous to the public and coworkers. Must be in good physical condition to perform strenuous work and heavy lifting; must be reliable and able to make good decisions. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. Vol. Pg. 9 t Brazos County Job Description Last Updated: Template Revision 12 0811512012 Class Number: 116 Title: Administrative Assistant Pay Group: 24 Department: Commissioners Court FLSA Status: Non Exempt Reports To: Executive Assistant and Commissioners Approved Date: EEOC Category: Office and Clerical General Summary: Serves as backup to the Executive Assistant; responsible for duties of the Executive Assistant during any and all absences; performs administrative duties for the Commissioners Court, including overseeing projects, responding to questions from county departments and the general public, and assisting in budgetary functions. Essential Duties: Acts as personal assistant to -Commissioners. Greets visitors and answers all telephones. Provides assistance to citizens or directs them to the appropriate department. Attends Commissioners Court meetings and provides reference assistance for files and documents; prepares Commissioners Court minutes and maintains them in the Novus Agenda system software. May be responsible for following up on actions of the Commissioners Court to ensure that decisions are implemented, contracts are signed and distributed and appropriate parties are notified; Assists with establishing and maintaining official documents and records in appropriate files on laserfiche; Receives individuals and organizational representatives for Commissioners, attempts to resolve any problems or complaints, and gathers information for Commissioners; May attend and record departmental budget hearings; Performs special projects and conducts research and analysis for the Commissioners Court as assigned; May be assigned to serve as secretary to the Commissioners Court and in that capacity may be asked to attend corporation, board or committee meetings to take notes and prepare minutes; Assists as recording secretary for the Juvenile Board; Assists with required notices for public meetings including those setting tax rates; Assists as back up to the County Judge's Administrative Assistant in her absence. Other Duties as assigned. 1 Supervision Received: Given: This is a non -supervisory position. This position is supervised by the Executive Assistant and Commissioners. Education Required: High school graduation or its equivalent, plus at least five years of experience; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities. Preferred: Experience Required: Preferred: Certificates, Licenses, Registrations Required: None Preferred: Physical Demands Typical: Required to sit, use hands to finger, or feel; reach with hands and arms; talk and hear; frequently required to stand and walk; must occasionally lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects; specific vision required Includes close vision, with ability to adjust and focus. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Vol. Pg. �a Knowledge, Skills, & Abilities Typical: Knowledge of Federal, state and local laws, or the ability to research read and comprehend the law; basic bookkeeping skills, standard office practices and Brazos County policies and procedures; the ability to perform basic mathematical calculations; perform data entry; and provide effective customer service; establish and maintain effective working relationships with county employees, elected officials, the media, and representatives from other governmental entities; must'be able to use discretion in dealing with confidential or potentially confidential materials or information; must operate computers; including word processing and spreadsheet software and other computer programs necessary for the operation of county business; must be able to perform multiple tasks simultaneously. Work Environment Typical: The noise level in the work environment is usually moderate. The employee is frequently required to work under time pressure to meet deadlines. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. Vol. a.G pg. 93 m R REPAINT — I.T. BUILDING SERVICE CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 Contract No. CIP19-521 Bryan, Texas 77803 Page 1 of 10 Pages Telephone (979) 3614294 GENERAL REQUIREMENT FOR CONTRACT A. PeQcAc Aah_aS a duly authorized representative of "Contractor" willingly attest to perform (or deliver) as per -Exhibit A for Brazos County. I further agree to all of the provisions and specifications contained in this contract. TERM OR PROJECT TIMELINE: Project will start only after County receives the required bonds, insurance, work schedule and after a purchase order and or notice to proceed has been issued to the vendor by the County. Project will only take 4 weeks once vendor receives documents from County. Project shall be completed by September 30; 2019. PREVAILING WAGES RATES: The Contractor shall be responsible for following all provisions of Chapter 2258 of the Government Code relating to the payment of prevailing wages. The wage rates to be used are included in Exhibit B attached. A Contractor or subcontractor who violates this section shall pay Brazos County $60 for each worker employed for each calendar day or part of the day the worker is paid -less than the wage rates stipulated in Exhibit B. BONDING REQUIREMENTS: The Contractor will be required to bond each project individually. The successful bidder must provide to the Purchasing Department, a performance bond and a payment bond, each in the amount of 100% of each project sum ten (10) calendar days prior to start of work for each project. Such bonds shall be executed by a corporate surety duly authorized and admitted to do business in the State of Texas and licensed in the State of Texas to issue surety bonds with a Best Rating "A" or better. BRAZOS COUNTY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY SURETY COMPANY PROPOSED BY THE BIDDER. IN THE EVENT BRAZOS REJECTS THE PROPOSED SURETY COMPANY THE BIDDER WILL BE AFFORDED FIVE (5) ADDITIONAL DAYS TO SUBMIT THE REQUIRED BONDS ISSUED BY A SURETY COMPANY ACCEPTABLE TO BRAZOS COUNTY. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the Vol. aG0 Pg.94 Contract No. CIP19-521 BRAZOS COUNTY, TEXAS Page 2 of 10 Pages contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to, make awards to more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any IQs submitted, and to waive any technicalities for the best interest of the County. BIDDERS RESPONSIBILITY It is the bidder's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended or extended contract. Visit https://ethics.state.tx.us/whatsnew/elf info _form1295.htm for more information. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge, or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non -response:, HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from Contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover Contractor's liability as may arise directly or indirectly from work performed Vol. aao Pg. BRAZOS COUNTY, TEXAS Contract No. CIP19-521 Page 3 of 10 Pages under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the Contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent Contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to contractors will not be made if the contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall. be corrected by the Contractor. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the contractor in completion of the contract. This term supersedes any contradicting terms throughout the contract and/or any attachments. When multiple deliveries and/or services are. required, the contractor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Vol. aqo Pg. q(P Contract No. CIP19-521 BRAZOS COUNTY, TEXAS Page 4 of 10 Pages Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. Retainage of 5% will be withheld from each invoice for the duration of the contract until the County accepts the work as 100% complete and receives all warranties, manuals, releases of lien and other closeout documents. Upon acceptance by the County, retainage will be released to the Contractor. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the Contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such_ items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax . Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern.. In the event of a conflict between the terms, conditions, provisions, and specifications of this contract and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this contract shall supersede. GOVERNING LAW AND VENUE This bid solicitation is governed by the laws of the State of Texas, specifically, the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any -employee of the County, County Official. to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. Vol. aG0 Pg.q 7 Contract No. CIP19-521 BRAZOS COUNTY, TEXAS Page 5 of 10 Pages DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. Requests to withdraw a submitted bid or proposal are subject to the approval of the Purchasing Agent. SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade -and -shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of, any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contractor is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $1,000,000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on • BRAZOS COUNTY, TEXAS Contract No. CIP19-521 Page 6 of 10 Pages behalf of the subcontractor. Waiver of subrogation is required. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $ 2,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management. (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- propelled vehicles used in connection with the contract, whether owned, non -owned or hired. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, Iogistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. Contract No. ClP19-521 BRAZOS COUNTY, TEXAS Page 7 of 10 Pages NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 CONTRACTOR: Sales Contact Name: Phone Number: Billing ASSIGNABILITY This contract may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state.or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of Vol. as 0 Pg. -Lo— Contract No. CIP19-521 BRAZOS COUNTY, TEXAS Page 8 of 10 Pages records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. Vol. 0 P9. �° I Contract No. CIP19-521 BRAZOS COUNTY, TEXAS Page 9 of 10 Pages HOUSE BILL 89 & DEBARMENT VERIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing - Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive. Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms that the company submitting this proposal, under the provisions of Subtitle F, Title 10, and Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include_ an action made or ordinary business purposes; and 2. "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company N Authorized Company Representative: 1A A. Pima- � o 4 44 P ee —4 g gd' a, � Address: n4800S� e.`l� ele-) -- °°o 000a D/, opo Signature:........ ° • G� O�'9J� : 7 0 Date: .11900 Contract #: �' � CY �,Q� �" • �' oa .,• ,e F� .. .• AWARE vol. q� o °°° °°ooaooa000 Pg. BRAZOS COUNTY, TEXAS Contract No. CIP19-521 Page 10 of 10 Pages CERTIFICATION OF BID The undersigned further affirms the non -debarment statement above, that they are duly authorized execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By: Title: eae�� Typed Name:�A..t K A Company Name: Ca40 L^r d/p115,�f ii C . Phone No. ale- 5.2 ®'4WAO' Email Address: 11414 bsaf4 coopn Mailing Address: P. O. Box or Street Employer Identification Number: Social Security Number: N !A _4�&01 d/,./A.9J City State Zi °%40p090000000°11 m C9P,°GORP0- o v o e nved oln is 'oners' Court on this day of 2019 by °°°°° WARE ° Holding the position of ae�. Vol. aav Pg.�n3 since 1 895 Garland/DBS, Inc. 3800 East 916t Street Cleveland, OH 44105 Phone: (800) 762-8225 Fax: (216) 883-2055 ROOFING MATERIAL AND SERVICES PROPOSAL Brazos County IT Building 205 E 27th Street Bryan, TX 77803 Date Submitted: 02/13/2019 Proposal #: 25 -TX -190077 MICPA # 14-5903 Purchase orders to be made out to: Garland/DBS, Inc. Design•Bulld Salullons; Ing 1 A Sobvdiary d.GarlandWusldas Please Note: The following budgetlestimate is being provided according to the pricing established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Cobb County, GA and U.S. Communities. This budget/estimate should be viewed as the maximum price an agency will be charged under the agreement. - Garland/DBS, Inc. - administered a competitive bid process for the project with the hopes of providing a lower market adjusted price whenever possible. Scope of Work: 1. Repair and seal any miscellaneous holes & cracks in the buildings exterior walls that are 1/16" or larger. Cracks will be mechanically grinded and sealed with Tuff -Stuff MS elastomeric sealant. Backer rod will be used as necessary. 2. Fill in any recessed masonry joints to create a flush surface. 1,575 SF of necessary pointing. 3. Pressure wash existing masonry walls to a clean and sound surface. 4. Cover and protect window areas in preparation of new wall coating. 5. Install new Garland Tuff -Coat emulsified acrylic wall coating approximately at 70-100 square feet per gallon in accordance with manufactures specification. Two -coat application minimum. Color of wall coating to be chosen by owner. 4600 square feet. 6. Remove existing window gaskets at window framing. Remove existing sealant at window framing to masonry intersection. Remove all loose particles after cleaning. 7. Once joint is prepared, wipe surface with denatured alcohol prior to application. 8. Install new sealant backings and ensure backing material is continuous with no gaps between each section. 9. Install new silicon black sealant at window framing perimeters. — 222 lineal feet 10. Install new urethane hybrid sealant at masonry intersections- 96 lineal feet 11. Seal around all penetrations. 12. Wall to be accessed using current OSHA safety standards. Vol. _@.10 P9• L0__4 Line Item Pricing Item # Item Description Unit Price Quantity Unit Extended Price 23.02 Miscellaneous Line Items: Pressure Wash to Clean Vertical Surfaces $ 0.47 4,600 SF $ 2,162 RS Means Online - Pointing masonry, tuck, cut and re -point, mortar, running bond - 040120200300 $ 5.90 1,575 SF $ 9,293 Professional Services: Additional Professional 1.30.02 Services - Option 2: Mark-Up Applicable to R.S. Means Catalogue Pricing 14% % is 1,301 23.12 Miscellaneous Line Items: Caulking: Remove Existing Caulking & Clean and Prime Joint $ 1.15 1,893 LF $ 2,177 Caulking Chart -1 Component Polyurethane - Joint Size = 1/2" x 1/2" $ 3.97 1,671 LF $ 6,634 Caulking Chart - 1 Component Silicone - Joint Size = 1/2" x 1/2" $ 4.03 222 LF $ 895 WALL COATINGS FOR COATING WALL SYSTEMS: ELASTOMERIC COATING FOR CMU 19.13 WALL SYSTEM - Base Coat of Coating @ 1 Gallon per Sq. / Top Coat @ 1 Gallon per Sq. Applied as Specified $ 3.64 4,600 SF $ 16,744 Sub Total Prior to Multipliers $ 39,205 JOB SITE SPECIFIC MULTIPLIERS APPLIED TO EACH LINE ITEM ON ASSOCIATE JOB: MULTIPLIER - ROOF SIZE IS GREATER THAN 3,000 SF, BUT LESS THAN 5,000 SF 22.44 Multiplier Applied when Roof Size is Less than 5,000 SF, but Greater than 3,000 SF Fixed Costs: Equipment, Mobilization, Demobilization, Disposal, & Set -Up Labor are Not Completely Absorbed Across Roof Area 35% % $ 13,722 Sub -Totals After Multipliers $ 52,927 Base Bid Total Maximum Price of Line Items under the MICPA: $ 52,927 Proposal as riceiBed�'U;Po�nM�rKe aEer;�ence '°s=wm'"3 x���'+'.' k�` F ,..,, Tri -Lam Roofing $ 66,394 Western Specialty Contractors $ 99,188 Potential issues that could arise during the construction phase of the project will be addressed via unit pricing for additional work beyond the scope of the specifications. This could range anywhere from wet insulation, to the replacement of deteriorated wood nailers. Proposal pricing valid for 60 Days. Vol. QC10 Pg- low Clarifications/Exclusions: 1. Sales and use taxes are excluded, Please issue a Tax Exempt Certificate. 2. Permits are excluded. 3. Bonds are included. 4. Plumbing, Mechanical, Electrical work is excluded. 5. Any work not exclusively described in the above proposal scope of work is excluded. If you have any questions regarding this proposal, please do not hesitate to call me at my number listed below. Respectfully Submitted, W40 sem. Matt Egan Garland/DBS, Inc. (216) 430-3662 Vol.` '•. ' THE TEXAS A&M UNIVERSITY SYSTEM 301 Tarrow Street, 2"d Floor College Station, Texas 77840 EXHIBIT B Minimum Prevailing Wage Rate County: Brazos CLASSIFICATION RATE NOTES Acoustic Ceiling Installer 14.66 Asbestos Abatement Worker 13.07 Carpenter 14.30 Concrete - Pour and Finish 14.75 Crane Operator 25.22 Driver 12.27 Drywall Installer 14.33 Electrician - Journeyman 20.27 Electrician - Apprentice 13.50 Elevator Mechanic - Journeyman 56.39 Elevator Mechanic - Apprentice 47.12 Fire Protection - Controls 18.86 Fire Protection - Pipefitter 18.84 Formwork Builder 14.03 Glazier 15.84 HVAC - Journeyman HVAC - Apprentice 20.06 13.87 HVAC - Controls 15.14 Insulator 12.41 Ironworker 16.57 Laborer/Helper 11.31 Mason 16.92 Equipment Operator - Light 13.20 Equipment Operator - Heavy 16.18 Painter 12.50 Pipefitter - Journeyman 28.44 Pipefitter - Apprentice 15.90 Plasterer 14.81 Plumber - Journeyman 26.94 Plumber - Apprentice 16.35 Reinforcing Steel Worker 13.80 Roofer 13.80 Stone Mason 15.51 Terrazzo Installer 11.64 Tile Setter 14.76 Waterproofer 14.26 Note: Listed minimum prevailing wage rate is the base hourly wage rate including fringes. Vol. oZ Pg. GUTTER REPLACEMENT — BRAZOS COUNTY DENTENTION CENTER SERVICE CONTRACT BRAZOS COUNTY PURCHASING DEPT. �.� T / Jd 78 200 S. Texas Ave., Ste. 352 Contract No. CIP19-522 Bryan, Texas 77803 Page 1 of 10 Pages Telephone (979) 3614294 GENERAL REQUIREMENT FOR CONTRACT I, �1i�/l� �. PRCAc /qs�c. as a duly authorized representative of [� it c . "Contractor" willingly attest to perform (or deliver) as per Exhibit A for BrazosCounty. I further agree to all of the provisions and specifications contained in this contract. TERM OR PROJECT TIMELINE: Project will start only after County receives the required bonds, -insurance, work schedule and after a purchase order and or notice to proceed has been issued to the vendor by -the County. Project will only take 4 weeks once vendor receives documents from County. Project shall be completed by September 30, 2019. PREVAILING WAGES RATES: The Contractor shall be responsible for following all provisions of Chapter 2258 of the Government Code relating to the payment of prevailing wages. The wage rates to be used are included in Exhibit B attached. A Contractor or subcontractor who violates this section shall pay Brazos County $60 for each worker employed for each calendar day or part of the day the worker is paid less than the wage rates stipulated in Exhibit B. BONDING REQUIREMENTS: The Contractor will be required to bond each project individually. The successful bidder must provide to the Purchasing Department, a performance bond and a payment bond, each in the amount of 100% of each project sum ten (10) calendar days prior to start of work for each project. Such bonds shall be executed by a corporate surety duly authorized and admitted to do business in the State of Texas and licensed in the State of Texas to issue surety bonds with a Best Rating "A" or better. BRAZOS COUNTY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY SURETY COMPANY PROPOSED BY THE BIDDER. IN THE EVENT BRAZOS REJECTS THE PROPOSED SURETY COMPANY THE BIDDER WILL BE AFFORDED FIVE (5) ADDITIONAL DAYS TO SUBMIT THE REQUIRED BONDS ISSUED BY A SURETY COMPANY ACCEPTABLE TO BRAZOS COUNTY. ASSIGNMENT The successful offeror may not assign, s1 or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the vii. ps. to Contract No. CIP19-522 BRAZOS COUNTY, TEXAS Page 2 of 10 Pages contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any IQs submitted, and to waive any technicalities for the best interest of the County. BIDDERS RESPONSIBILITY It is the bidder's sole responsibility to print and review all pages of the 'bid document, attachments,, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required.. forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the bidder agrees to comply with HB 1295, Government Code'2252.908. Bidder agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended or extended contract. Visit https-.//ethics.state.tx.us/whatsnew/elf_info_forml295.htm for more information. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terms shall apply to the addendum or addenda. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract. and Brazos County Judge, or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain ineffect. until all products and/or services covered by this purchase have been satisfactorilydelivered and accepted. QUANTITIES. The quantities, specified in this contract -are estimates only. Brazos County does not _guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered anon -response. HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall. indemnify and hold Brazos County harmless from all claims for personal injury, death- and/or property damage resulting directly or indirectly from Contractor's performance. Contractor shall procure and maintain, with respect to the subject matter...of this bid, appropriate insurance coverage including, :as a minimum, public liability and property damage with adequate limits to cover Contractor's liability as may arise directly or indirectly from work performed - Vol. pg. 10 _ _ Contract No. CIP19-522 BRAZOS COUNTY, TEXAS Page 3 of 10 Pages under terms of this contract. Certification of such coverage must be provided to Brazos County upon request, INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title. and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points .of delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may. be required, Locations to be added may include, but not limited to, expansions or additions.to existing facilities and acquisition. or construction of .new properties. In the .event that Brazos County makes significant structural changes to an existing facility that impacts the Contractor's cost in providing the services. -anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent Contractor in good standing for the group in which the -new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon; or otherwise dispose or terminate a location to, which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to contractors will not be made if the contractor cannot produce a Brazos -County -Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified. by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. Brazos County will only be required to pay for materials actually received and/or services actually provided. Brazos County shall not be required to pay for materials or services described in the contract that are not used or provided by the contractor in completion of the contract. This term supersedes any contradicting terms throughout the contract and/or any attachments. When multiple deliveries and/or services are required, the .contractor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice.. Contracts providing for a monthly charge will be- billed and paid on a monthly basis only. The contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any, and all payments made for goods and/or services provided under this contract, the contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be, on file with Brazos County _� Vol. � U Pg.LIE- _ Contract No. CIP19-522 BRAZOS COUNTY, TEXAS Page 4 of 10 Pages Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. Retainage of 5% will be withheld from each invoice for the duration of the contract until the County accepts the work as 100% complete and receives all warranties, manuals, releases of lien and other closeout documents. Upon acceptance by the County, retainage will be released to the Contractor. PRICING - Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the Contractor and included in the bid prices. If there are any additional charges of any kind., other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant .costs or forfeit the- right to payment for such items. Where- unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under- Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be famished upon written . request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govern. In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this contract and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this contract shall supersede. 'GOVERNING LAW AND VENUE This bid solicitation is governed by the laws of the State of Texas, specifically, the competitive bidding requirements of the County Purchasing Act, Texas Local Government Code,. §262.021. et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos, County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. Venue shall lie exclusively in Brazos County, Texas, notwithstanding anything to the contrary. - -- Vol. P9•T_ Contract No. CI P19-522 BRAZOS COUNTY, TEXAS Page 5 of 10 Pages DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code § 15.0 1, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. Requests to withdraw a submitted bid or proposal are subject to the approval of the Purchasing Agent. SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest qualityare to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the teens therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'S INSURANCE The Contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contractor is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $1,000,000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on vol. ago Pg. � is BRAZOS COUNTY, TEXAS Contract No. CIP19-522 Page 6 of 10 Pages behalf of the subcontractor. Waiver of subrogation is required. (TLC Sec. 401.011) (2) Commercial General Liability Insurance with a $ 2,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management. (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- propelled vehicles used in connection with the contract, whether owned, non -owned or hired. The Certificate of Insurance furnished to Brazos County shall contain a provision, that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the Iaws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN EVEAUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. Vol. A0 Pg.� Contract No. CIP19-522 BRAZOS COUNTY, TEXAS Page 7 of 10 Pages NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 CONTRACTOR: Sales Contact Name: Phone Number: Billing FLAN Q/De °'•, 0ORpo _ 1q�. OFA••.....• '11,4 WARE •• ASSIGNABILITY This contract may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions and renewals thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of Vol. Pg. 1\ Contract No. CIP19-522 BRAZOS COUNTY, TEXAS Page 8 of 10 Pages records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. Vol. a a pg.� Contract No. CIP19-522 BRAZOS COUNTY, TEXAS Page 9 of 10 Pages HOUSE BILL 89 & DEBARMENT VERIFICATION Brazos County is federally mandated to adhere to the directions- provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms that the company submitting this proposal, under the provisions of Subtitle F, Title 10, and Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the -term of the -contract.. Pursuant to Section 2270.001, Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action. that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does- not include an action made or ordinary - business purposes; and 2. "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Com an Name: f21 c1 /l��s C . r Y 4 i Authorized Company Repres S�4 Date:. -3- A Contract #: el OP/ 7' S'Z Vol. Pg• -e- GO RPO".• LP e qW �• '°•,, ARE �•.•` Contract No. CIP19-522 BRAZOS COUNTY, TEXAS Page 10 of 10 Pages CERTIFICATION OF BID The undersigned further affnms the non -debarment statement above, that they are duly authorized execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of Qp totoot,,, bid. •••.•`�PFtLANpj�� �; •60RPO , tP Signed By: Title: G� -tACy Typed Name: G v Com an Name: !� ct s �.� C . Phone No. WARE �3�'3� . q •'� P Y Email Address: ,//c d 6.5OAAjgIANd +AJ• Corn Mailing Address: 3Soo �fi f/'s'Ti'L«'� � e lig.+ d 0L/ . P. O. Box or Street City State Zip Employer Identification Number: ,?0 Social Security Number: /j/A roved iss' vers' Court on this day of 019 by Holding the position ofQ.- v vol. a4 0 pg. -IV 'qr �19-,W A Garland/DBS, Inc. 3800 East 91't Street Cleveland, OH 44105 Phone: (800) 762-8225 Fax: (216) 883-2055 ROOFING MATERIAL AND SERVICES PROPOSAL Brazos County Detension Center Brazos County 1835 Sandy Point Rd. Bryan, TX 77807 Date Submitted: 01/16/2019 Proposal #: 25 -TX -190078 MICPA # 14-5903 . Purchase orders to be made out to: Garland/DBS, Inc. Cesg� Bwb S^ !a1s -c 1Milo— Please Note: The following budgetlestimate is being provided according to the pricing established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) With Cobb County, GA and U.S. Communities. This budget/estimate should be viewed as the maximum price an agency will be charged under the agreement. Garland/DBS, Inc. administered a competitive bid process for the project with the hopes of providing a lower market adjusted price whenever possible. Scope of Work: 1. Remove existing gutters and downspouts at the designated areas. 2. Install new 6"x 6" box style gutters along roof edge. Gutters to be installed with new fasteners with neoprene washers. 3. Install new 6"x4" downspouts at designated locations 4. Metal color to be chosen by owner. (Standard Colors) Line Item Pricing Item # Item Desdriptlon Unit Price Quantity Unit Extended Price Labor & Material - Tri -Lam -Roofing $ 30,520 1 EA $ 30,520 Sub Total Prior to Multipliers $ 36,520 23.171 Additional repair options: Option 1 - Estimating repairs can be done on a labor and material cost plus basis 14% 1 % $ 4,273 Sub -Totals After Muitipllers I 1 1 $ 34,792 0 i of the L.P.' Tebben Co., Inc. $ 86,723 Potential issues that could arise during the construction phase, of the project will be addressed via unit pricing for additional work beyond the scope of the specifications. This could range anywhere from wet insulation, to the replacement of deteriorated wood nailers. Proposal pricing valid 60 Days from date listed above.. ClarlticationstExcluslonss 1 Sales and use. taxes are excluded. ,teaseIC'dt�- 2. Permits are excluded. 3 Bond are included ffi 4.' Plumbing, Mechanical, Electrical work is excluded. 5. Masonry work is excluded. 6. , Temporary. protection' is excluded. 7. Any work not exclusively described in the above'proposal scope of work.is excluded. If you have any questions regarding this proposal, please do not hesitate to call me at the number listed below. Respectfully Submitted, �ae'l��ct�ect Joe Mullen GarlandlDBS, Inc. (216) 430-3635, imullen@earlandind.com THE TEXAS A&M UNIVERSITY SYSTEM 301 Tarrow Street, 2nd Floor College Station, Texas 77840 EXHIBIT B Minimum Prevailing Wage Rate County: Brazos CLASSIFICATION RATE NOTES Acoustic -Ceiling Installer _ 14.66 Asbestos Abatement Worker 13.07 Carpenter 14.30 Concrete - Pour and Finish 14.75 Crane Operator 25.22 Driver. . - . 12.27 Drywall_ Installer - 14.33 Electrician - Journeyman 20.27 Electrician= Apprentice- - 13.50 Elevator Mechanic - Journeyman 56.39 Elevator Nlec- hariic - Apprentice 47.12 Fire Protection - Controls 18.86 Fire Protection - Pipefitter 18.84 Formwork Builder 14.03 Glazier = 15.84 HVAC-- Journeyman HVAC - Apprentice 20.06 13.87 HVAC - Controls 15.14 Insulator 12.41 Ironworker - - 16.57 Laborer/Helper = 11.31 Mason - - 16.92 Equipment Operator- Light 13.20 Equipment Operator, -Heavy 16.18 Painter 12.50 Pipefitter - Joumeyman 28.44 Pipefitter -Apprentice 15.90 Pinterer " " ` 14.81 Plumber - Journeyman 26.94 Plumber - Apprentice. 16.35 Reinforcing Steel Worker 13.80 Roofer - - 13.80 Stone Mason _- 15.51 Terrazzo Installer 11.64 Tile Setter 14.76 Waterproofer 14.26 Note: Listed minimum prevailing wage rate is the base hourly wage rate including fringes. Vol. aqo Pg. I aO CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos. i - 4 and 6 If there are interested parties. Complete Nos:1, 2, 3, 5, and.6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2019-458862 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Garland/DBS, Inc. Cleveland, OH United States Date Filed: 03/01/2019 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Brazos County Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. CIP19-522 25 -TX -190078 Roofing Services 4 Name of Interested Party City, State, Country (place. of business) Nature of interest (check applicable) Controlling Intermediary Frank, Percaciante :. Cleveland, OH United States X 5 Check only if there is NO Interested Party. ❑ Q UNSWORN DECLARATION nn LL Q Q My name is � it�Gt� Gi �esT 16 and my date. of birth is 7 - 7 • ��O My address is 065 - g/ �-t , 4216,1- 4.. ci' -W/, (street) (city) (state) (zip code) (country) . I declare under penalty of perjury that the foregoing Is true and correct. Executed in ` u �L/i E �. County, State of a on the ! day of , 2019. (month) (year) yE►�of rhf sr Heidi Jeanette Dobson State of Ohio Notary Public Signature of authorized agent of contracting business.enfity No. 2016-R (Declarant) VV VVVI/.Cll II UZ). WaLC. Lx. u5 version vi.a.Ltsaobibu 1 'iPPROVED tf +ane Peters bate -qty Judge SUNGARD PENTAMATION PAGE NUMBER: DATE: 03/14/2019 BRAZOS COUNTY, TX BJOURN11 TIME: 12:26:13 BATCH%JOURNAL ENTRY EDIT LIST CONTROL NUMBER J E NUMBER DESCRIPTION PERIOD/YR STATUS RECORD FUND DIV/FUND ACCOUNT PROJECT ACCOUNT ITEM DESCRIPTION DEBIT AMOUNT CREDIT AMOUNT 03*19*CC 030026 M KREJCI AU 2.28-3:2 6/19 COMPLETE 367055 0100 31000100 61801000 LCBMH190 61801000 M KREJCI Au 2.28-3.2 503.71 367056 0100 0100 20123990 M KREJCI Au 2.28-3.2 503.71 TOTAL JOURNAL ENTRY 503.71 503.71 03*19*CC 030027 MAR19 HEALTH DEPT 6/19 COMPLETE 367057 0100 11002000 73510000 - MAR19 HEALTH DEPT 32,922.08 367058 0100 0100 11005200 MAR19 HEALTH DEPT 32,922.08 367059 9100 9100 11005200 MAR19 HEALTH DEPT 32,922.08 367060 9100 • 9100 43041200 MAR19 HEALTH DEPT 32,922.08 TOTAL JOURNAL ENTRY 65,844.16 65,844.16 TOTAL CONTROL NUMBER 66,347.87 66,347.87 TOTAL REPORT 66,347.87 66,347.87 1 'iPPROVED tf +ane Peters bate -qty Judge STATE OF TEXAS § COUNTY OF BRAZOS § BEFORE ME, the undersigned authority, on March 19, 2019 personally appeared Duane Peters. . who being duly sworn, deposes and says:. 1. That he/she has a substantial. interest in a business entity or real property. Official action taken by the Commissioners Court of BraCounty, Tens concerning Agenda Item No. 15 of the. Court zos Agaadated 03/19/19 describedas Tax Refund Applications - ,would have a. special economic effect on that business entity or a special economic effect on the value of the real property, that is distinguishable from the effect on the public.. 2. That the substantial interest is (check the following as is appropriate): . (.) a. Ownership of 10 percent or more of the voting stock or shares of the business entity or either 10 percent or more or.$15,000 or more of the fair market value of the business entity; or O b. Funds received by me from the business entity, exceed 10 percent of my gross income for the previous year, or () c. An equitable or legal ownership in real property with a fair market value. of $2,500 ormore; or. d. A person related in the first degree by either affinity or consanguinity to me has a substantial interest as defined above; or . O e. other 3: That. I will abstain from participation in the. matter referred to in Item 1 unless. authorized by law. Signature . SWORN TO ANI) SUBSCRIBED BEFORE ME this the 19th day of March. 20-L9 V61. ' 61,9 o Pg: ' l a3 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2018-2019 BUDGET YEAR NO. 18/19 25.1— 25.4 On this the 19th day of March 2019 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 19th day of March 2019 the Court heard and approved a budget amendment(s) for the 2018-2019 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 11 September 2018, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 19th day of March 2019. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget EVol. _fig____ P9• '—a--1-- BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 18119 - 25.1 3 /1 912 01 9 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Information Technoloys 1. T. Services Repairs & Maint 72.00 General Fund Information Techholdgy 1. T. Services Departmental Support 72.00 Information Technology Reallocation of funds to die appropriate account to purchase a portable radio programming software. Vj, 4m §01 p a 'p Gtiunty ggAppL LRM,.:s = ' vol. ago pg. ) Q5— FUND DIV ACCT - DR/CR ACCOUNT NAME Increase Decrease 0100 14000200 65550000 CR Radio Maintenance 72.100 0100 14000200 602110000 DR Software -No Tag 72,00 vol. ago pg. ) Q5— BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 18119 - 25.2 1/101-110 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Juvenile Administration Contract Services 793.88 General Fund Juvenile Administration Minor Ac uisi6ons 793.88 Juvenile Administration Reallocation of funds to the appropriate account to purchase a two-way radio. miwi'codi#tfiw- J'iti " `=es°UAMA ` E 4 Departir{ent ABPtoVa1 r. _ 8 ©ate _ 7 u.. 4— N i , nnpyi t FUND, DIV ACCT DR/CR ACCOUNTNAME Increase Decrease -0100- 31000100 miwi'codi#tfiw- J'iti " `=es°UAMA FUND, DIV ACCT DR/CR ACCOUNTNAME Increase Decrease -0100- 31000100 72209000 CR CRT Appointed Interpreter 793.88 '0100- 31000100 67287000 DR Equipment -.Radios 793.88 Vol. aq o Pg. a�P BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 18/19 - 25.3 w4amn4o FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Court Support - Criminal Contract Services 125,000.00 General Fund Court Support - Criminal Departmental Support 125,000.00 Court Support - Criminal Reallocation of funds to the appropriate account to cover the court cost for criminal cases. --Tt :Department AR. fi Vol. aqo pg. FUND, DIV ACCT DRICR ACCOUNT NAME' Increase Decrease -0100 11010000 72210000 CR Crt Appr. Attorney - Capital 125,000.00 -0100 11010000 61210000 DR Court Cost 125.000.00 Vol. aqo pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No.18119 - 25A 3/1912019 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Capital Improvement General Capital Fund Improvement Fund Capital Projects 917.00 General Capital Improvement Fund Other Financing Uses 917.00 General Fund Other Financing Uses 917.00 General Fund Information Technology I. T. Services Repairs & Maint 917.00 63000500 80720000 CR Security & Surveillance System 917.00 4500 91300000 DR Transfer to General Fund 917.00 0100 49015000 CR Transfer from C ital Fund 917.00 0100 14000200 65055000 DR Surveillance & Sec Maint. 917.00 General Capital Improvement and Information Technology Reallocation of funds to the appropriate account due to cost of the Core Switch Project. is �'zs "3 « 7._.z.�":� -..,� � �- � ._L,. .-a ?sz���•cz zs. � s.:itii,z� Department:A ,?" ,% AFL! ICoun Jud e A Y0 al L- -" .'--s�-.e.:.� -:.. zr�.:. ---,.:.'R�'4Y+q.'1f6.% ot'Accounttn P.0 fS-k�sY"3.#4 �iT..._aTv9.s3.�f. �SsiR'�'.Tvi P`� Y,ex,•,. '%'s FUND DIV ACCT DRICR ACCOUNTNAME Increase Decrease 4500 63000500 80720000 CR Security & Surveillance System 917.00 4500 91300000 DR Transfer to General Fund 917.00 0100 49015000 CR Transfer from C ital Fund 917.00 0100 14000200 65055000 DR Surveillance & Sec Maint. 917.00 Vol. 01CIC) - Pg. i as PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: March 19, 2019 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Commissioner's Court Coffman, Cheryl Change of Status McLeod, Ruth - Change of Status County Judge Leggett, Aubrey Change of Status Collections Brown, Melinda Separation Road & Bridge Telg, Darwin Separation Sheriff's Office —Administration Flippin, Garlene Pena Jr., Corando Change of Status Change of Status Sheriff's Office — Detention Center Boone, Brian Cartagena II, Sabino Coker,_Cari - Currie, Joshua Gooden, Zachery Kirk, Robert Padron Jr., Enrique Approved in Commissioners' Court: March 19, 2019 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. o`�q 0 Pg. oZ Change of Status Employment Change of Status Employment Employment Separation Employment 1