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HomeMy WebLinkAbout2019-02-26 10:00AM RUGULAR MEETING4 BRAZOS COUNTY BRYAN, TEXAS 4p n ''ill iii 22 � � 3. G I NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON FEBRUARY 26, 2019 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS-COUNTY ADMINISTRATION BUILDING, 200 S. TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Judge Peters 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-26: 3. Proclamation 19-018 declaring March 1, 2019 as Public Risk Management Awareness Day. 4. Resolution 19-006 for submission of the grant application for the Crimes Against Women Unit. 5. Resolution 19-007 approving a grant application to the Office of the Governor by the Sheriff's office for the procurement of night vision equipment. 6. Declaration of a public purpose to pour a concrete slab on private property of Constable Precinct 3, J. R Ingram for kennel of K-9 unit. 7. Acceptance of the following donated property for the Constable Pct. 3 K9 Unit: • a. One single -purpose narcotics trained K9 valued at 15,000 • b. Veterinary care services valued at $1,200 • c. 5x10x6 kennel with roof valued at $722.98 • d. Donated funds for Canine Premier System pager unit valued at $1,130 • e. Donated funds for Vehicle K9 Containment Unit valued at $1,300 • f. 8x11 concrete slab for kennel valued at $1,500 • g. Donated funds for one year's worth of food for the K9 valued at $600 • h. Canine leads, collars, food bowls, and plastic crate valued at $300 Vol. pg; 8. Acceptance of the following donation to be use by the Health & Wellness Clinic: • dozen fruit kolaches - Kolache Capital 9. Non-profit organization application from Twin City Mission for Brazos County Sheriff's nmate Work Crew to assist with clean up after the 4th Annual W ixon Valley Gumbo Cook -Off event. All monetary and goods donated will benefit Phoebe's Home. 10. Non-profit organization application from CHI St. Joseph Foundation for Brazos County Sheriff's Inmate Work Crew to assist with clean up around the Stella Hotel and Lake walk after the Gran Fondo event that celebrates cancer survivors on March 3, 2019. 11. Request from District Attorney to approve grant funds in the amount of $50,000.00 from the Texas Council on Family Violence/Domestic Violence High Risk Team. 12. Request from 85th District Court for the following personnel changes with effective date as of March 9, 2019. This change will decrease the FY 19 85th District Court Budget in the amount of $343.00. • a. Decrease Admin Secretary - 85th District Court, Class Code 2519 Position 1, Group 16 Step 13 to Group 16 Step 8, Pay Code 014 • b. Increase Bailiff - 85th District Court, Class Code 2517 Position 1, Group 17 Step 6 to Group 17 Step 8, Pay Code 014 - -•- c -Increase -Court Coordinator= 85th-District-C-ourt-C-lass-C-ode 251 -5 -Position -1, Group 21 Step 11 to Group 21 Step 13, Pay Code 014 13. Contract for election services with Texas Voting Services for the Bryan ISD May 4, 2019 Special Election. 14. Service agreement with the Texas A&M University Health Science Center. 15. Contract renewal with Houston County for pre -adjudication detention services. 16. Approval of Brazos County Enterprise Resource Planning (ERP) System Selection & Implementation Project Charter 17. Award of Contract #18-139 Enterprise Resource Planning Software. The evaluation committee recommends an award to Oracle Consulting Services. 18. Extension of Contract #19-015R for Independent Auditors with Ingram, Wallis & Company, P.C. 19. Consider and take action on the FWP Holdings, LLC utility permit to install a temporary 10" Polyurethane water line within and along the right-of-way of Macey Road 1,500 feet, Old Bundick Road 3,300 feet and Pine Tree Road 2,600 feet. Project will provide water to an oil well. Site is located in Precinct 2. 20. Expenditure Journal Entries • FY18-19 020065-020067 21. Tax Refund Applications for the following: • a. Corelogic -Overpayment $954.14 • b. Core logic -Overpayment $2,600.00 • c. BFW Company- Overpayment $51.62 • d. Orange Coast Title of Texas -Overpayment $34.76 • e. Orlando & Kristi Ayala -Overpayment $50.82 22. Budget Amendments. Budget Amendments FY 18/19 23. Personnel Change of Status. Personnel Action Forms 24. Payment of Claims. 25. Convene into Executive Session pursuant to Texas Government Code §551.0725 to deliberate business and financial issues related to a contract being negotiated. 26. Consider and possible action on Executive Session. 27. Acknowledgment of the 2018 Racial Profiling Report for Constable Precinct 3. 28. Sheriff's report on inmate population. 29. Announcement of interest items and possible future agenda topics. 30. Call for Citizen input and/or concerns 31. Adjourn. PUBLIC COMMENTS Public Comment during the Commission Meeting maybe for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not-the-intention-.of--the-Brazos-County-Commissioners-Court to -provide -a -public -forum -for -the -demeaning -of -any individual or group. Neither -is it-the_intention of_the_Court.to-allow a member (or_members).of-the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1, cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4, such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact_ on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building, 200 S. Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. MINUTES FEBRUARY 26, 2019 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, February 26, 2019 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2, Present by telephone; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Judge Peters 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-26: 3. Proclamation 19-018 declaring March 1, 2019 as Public Risk Management Awareness Day. A copy of the proclamation is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 4. Resolution 19-006 for submission of the grant application for the Crimes Against Women Unit. A copy of the resolution is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 5. Resolution 19-007 approving a grant application to the Office of the Governor by the Sheriff's office for the procurement of night vision equipment. A copy of the resolution is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 6. Declaration of a public purpose to pour a concrete slab on private property of Constable Precinct 3, J. P. Ingram for kennel of K-9 unit. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 7. Acceptance of the following donated property for the Constable Pct. 3 K9 Unit: • a. One single -purpose narcotics trained K9 valued at 15,000 • b. Veterinary care services valued at $1,200 • c. 5x10x6 kennel with roof valued at $722.98 • d. Donated funds for Canine Premier System pager unit valued at $1,130 • e. Donated funds for Vehicle K9 Containment Unit valued at $1,300 • f. 8x11 concrete slab for kennel valued at $1,500 • g. Donated funds for one year's worth of food for the K9 valued at $600 • h. Canine leads, collars, food bowls, and plastic crate valued at $300 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 8. Acceptance of the following donation to be use by the Health & Wellness Clinic: • dozen fruit kolaches - Kolache Capital Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 9. Non-profit organization application from Twin City Mission for Brazos County Sheriff's I nmate Work Crew to assist with clean up after the 4th Annual W ixon Valley Gumbo Cook -Off event. All monetary and goods donated will benefit Phoebe's Home. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 10. Non-profit organization application from CHI St. Joseph Foundation for Brazos County Sheriff's Inmate Work Crew to assist with clean up around the Stella Hotel and Lake walk after the Gran Fondo event that celebrates cancer survivors on March 3, 2019. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 11. Request from District Attorney to approve grant funds in the amount of $50,000.00 from the Texas Council on Family Violence/Domestic Violence High Risk Team. A copy of the contract with the Texas Council on Family Violence is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 12. Request from 85th District Court for the following personnel changes with effective date as of March 9, 2019. This change will decrease the FY 19 85th District Court Budget in the amount of $343.00. • a. Decrease Admin Secretary - 85th District Court, Class Code 2519 Position 1, Group 16 Step 13 to Group 16 Step 8, Pay Code 014 • b. Increase Bailiff - 85th District Court, Class Code 2517 Position 1, Group 17 Step 6 to Group 17 Step 8, Pay Code 014 • c. Increase Court Coordinator- 85th District Court, Class Code 2515 Position 1, Group 21 Step 11 to Group 21 Step 13, Pay Code 014 A copy of the position control changes is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 13. Contract for election services with Texas Voting Services for the Bryan ISD May 4, 2019 Special Election. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 14. Service agreement with the Texas A&M University Health Science Center. A copy of the service agreement is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 15. Contract renewal with Houston County for pre -adjudication detention services. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 16. Approval of Brazos County Enterprise Resource Planning (ERP) System Selection & Implementation Project Charter A copy of the project charter is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 17. Award of Contract #18-139 Enterprise Resource Planning Software. The evaluation committee recommends an award to Oracle Consulting Services. Charles Wendt, Purchasing Agent stated that six (6) responses were received for RFP 18-139, demonstrations were conducted by the vendors and the evaluation committee is recommending an award to Oracle Consulting Services. The County Judge noted that this will be a web based software. Commissioner Aldrich stated that the bid between Oracle and Tyler is very close. He asked if there is any significant benefit in using Tyler for integration since we are already using them for other things. Katie Conner, County Auditor said there is still that opportunity because they are saving integrations for the end of the project. She stated third party integrations are not critical. She also said that the amount of conversion is substantially less than there was with the criminal records. There are about three (3) years of records and we may not even convert all of it. There was also some discussion in reference to add-ons to the software that may be beneficial and can be utilized. The Court voted unanimously to accept the recommendation of the evaluation committee and awarded RFP Contract 18-139 Enterprise Resource Planning Software to Oracle Consulting Services. A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 18. Extension of Contract #19-015R for Independent Auditors with Ingram, Wallis & Company, P.C. A copy of the extension of the contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 19. Consider and take action on the FWP Holdings, LLC utility permit to install a temporary 10" Polyurethane water line within and along the right-of-way of Macey Road 1,500 feet, Old Bundick Road 3,300 feet and Pine Tree Road 2,600 feet. Project will provide water to an oil well. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 20. Expenditure Journal Entries • FY18-19 020065-020067 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 21. Tax Refund Applications for the following: • a. Corelogic -Overpayment $954.14 • b. Corelogic -Overpayment $2,600.00 • c. BFW Company- Overpayment $51.62 • d. Orange Coast Title of Texas -Overpayment $34.76 • e. Orlando & Kristi Ayala -Overpayment $50.82 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 22. Budget Amendments. Budget Amendments FY 18/19 22.1 Reallocate funds for the MPO. 22.2 Transfer funds from Non -Departmental to Facility Services. 22.3 Transfer funds from Non -Departmental to Facility Services. 22.4 To recognize unspent grant funds forthe TJJD-Juvenile Grants. 22.5 Reallocate funds for Risk Management. 22.6 Reallocate funds for the Law Enforcement Education Fund. 22.7 Reallocate funds for Juvenile Administration. 22.8 Transfer funds from Non -Departmental to Information Technology. 22.9 Transfer funds from Capital Improvement Fund to Road & Bridge. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 23. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 24. Payment of Claims. Claims 8012487 — 8012719 Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by County Judge Duane Peters. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 25. Convene into Executive Session pursuant to Texas Government Code §551.0725 to deliberate business and financial issues related to a contract being negotiated. At this point, the County Judge announced the Court would consider items 27 through 30 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:22 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate business and financial issues related to a contract being negotiated pursuant to Section 551.0725 At this point the County Judge asked Bruce Erratt, Civil Counsel if he is issuing a written determination that deliberation in an open meeting would have a detrimental effect on the position of the Commissioners Court in negotiations with a third person. Mr. Erratt responded that it was his determination that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third person. He then handed his written determination to be included in the minutes. On motion by Commissioner Cauley, seconded by Commissioner Berry, the Court voted unanimously to meet in Executive session per Bruce Erratt's recommendation. The County Judge announced the meeting closed to the public so that the Court could meet in Closed Executive Session to discuss the previously noted items. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Bruce Erratt, Civil Counsel Ed Bull, Civil Counsel Trudy Hancock, Elections Administrator 26. Consider and possible action on Executive Session. At 10:55 a.m. the County Judge announced the meeting open to the public. Commissioner Berry then made a motion to approve a rate for the rental of election equipment at 4% of the original cost per unit per day. Judge Peters seconded the motion and it passed unanimously. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by County Judge Duane Peters. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 27. Acknowledgment of the 2018 Racial Profiling Report for Constable Precinct 3. The Court acknowledged receipt of the 2018 Racial Profiling Report for Constable, Precinct 3. A copy is attached. 28. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 635 inmates in jail, 536 inmates are male and 99 are female, 33 have electronic monitors and 23 are pending for monitors. 29. Announcement of interest items and possible future agenda topics. There were no announcements. 30. Call for Citizen input and/or concerns There was no citizen's input. 31. Adjourn. The foregoing minutes of the Commissioners Court Meeting held February 26, 2019 have been examined and are approved in open Court this 5th day of March 2019, in Bryan, Brazos County, Texas. Duane Peters County Judge Sammy Ca ena Commiss' ner, Precinct 2 Irn4a Cauley' � Commissioner, Precinct 4 Attest: Karn McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 7F" %W Nancy Berry Commissioner, Precinct 3 Pa / Of 3 BRAZO S COUNTY. CONS SIoR' S COT DAY OF44,,Lz�,,, 20 lD_'DD Name Organization (PLEASE PRNM (PLEASE PRD\M ,, SCC o -3 Wm . eWOES v c -WT) -r- ek R ---S e v v e -4—'k Pa z, o- a BRAZOS COUNTY. OOHS SIO' S COURT . A4 K DAY OF , 20)i ! z)` Do A1Y1.! 1 K Name (PLEASE PP D\m I'S Organization (PLEASE PRD\T C �� BRAZO S COUNTY. COMMS SIONER' S COURT Name (PLEASE PR NT M&A.4'r Organization (PLEASE PRD\M C' od%Ai?v� Ll - F l. a 7 Pg. �3 PROCLAMATION PuRk 7ZrskmanagementAlyareness Day 'Whereas whether a city, county, special district, school district, port authority or political subdivision of the state, public entities by their very nature have a unique set of inherent risks; and Wkereas Public Risk Management Professionals implement risk management frameworks to reduce, transfer, accept or mitigate those risks, which allows for fiscal stability, decreased liability, reduced reputation risk and improved safety for public entities; and Whereas using risk control frameworks which support the strategic plan of the entity, public sector risk management professionals scan the environment for risk, identify those risks, perform risk analysis, formulate treatment for risks and monitor treatments/controls and assure the effectiveness of those treatments and controls, all while balancing this with political considerations, budget constraints, stakeholder expectations and the risk appetite of the entity; and Wkereas Brazos County wishes to recognize and bring awareness to Public Risk Management by celebrating the inaugural Public Risk Management Awareness Day on March 1, 2019; and Wkereas Public Risk Management Awareness Day will bring a heightened level of awareness and education throughout communities by giving public risk management a platform to use as a springboard to create special activities, proclamations and publications commemorating every March 1" as Public Risk Management Awareness Day. .91rOW, ??Feremfo'e, fa-thatthe Commissioners Court of Brazos County, Texas does hereby proclaim that March 1" of each calendar year is officially designated as Puffic Risk Management Awareness Day. P`-Ocf imed this February, 2019 ' an, Brazos County, Texas. Duane Peters, County Judge Commissioner Steve Aldrich Precinct 1 COmmissfter Nancy Berry Precinct 3 1 Cl�7C/1 L� Commissioner Sammv Catalena 4 ���� 19-018 Resolution Crimes Against Women Unit WHEREAS, The Brazos County Commissioners Court finds it in the best interest of the citizens of Brazos County that the Crimes Against Women Unit be operated for the 2020 year; and WHEREAS, The Brazos County Commissioners Court agrees to provide applicable matching funds for the said project as required by the Criminal Justice Division grant application; and WHEREAS, The Brazos County Commissioners Court agrees that in the event of loss or misuse of the Criminal Justice Division funds, The Brazos County Commissioners Court assures that the funds will be returned be to the Criminal Justice Division in full. WHEREAS, The Brazos County Commissioners Court designates Duane Peters as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf the applicant agency. NOW, THEREFORE, BE IT RESOLVED that The Brazos County Commissioners Court approves the submission of the grant application for the Crimes Against Women Unit to the Office of the Governor, Criminal Justice Division. RESOLVED THIS :9-L_ DAY OF 2019. Duane Peters County Judge bs Commissioner Steve Aldrich Commissioner Sammy Catalena Precinct 1 M:ommis�sioerancy Berry COmmIssI e Precinct 3 Precinct . Pg. --� = 19-006 RESOLUTION NO. lq�Ovl A RESOLUTION OF THE BRAZOS COUNTY COMMISSIONER'S COURT OF BRAZOS COUNTY, TEXAS, APPROVING A GRANT APPLICATION TO THE OFFICE OF THE GOVERNOR BY THE SHERIFF'S OFFICE FOR THE PROCUREMENT OF NIGHT VISION EQUIPMENT. WHEREAS, The Brazos County Commissioner's Court finds it in the best interest of the citizens of Brazos County, TX that the Sheriffs Office has the capability of utilizing night vision equipment to enhance law enforcement operations; and WHEREAS, The Brazos County Commissioner's Court agrees that in the event of loss or misuse of the Office of the Governor funds, The Brazos County Commissioner's Court assures that the funds will be returned to the Office of the Governor in full. WHEREAS, The Brazos County Commissioner's Court designates the County Judge as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency. BE IT RESOLVED BY THE BRAZOS COUNTY COMMISSIONER'S COURT OF BRAZOS COUNTY, TEXAS: That the Brazos County Commissioner's Court hereby approves the County Judge as the grantee's authorized official. The authorized official is given the power to apply for, accept, reject, alter or terminate the grant on behalf of the applicant agency. And, that this Resolution shall take effect immediately from and after its passage. ADOPTED this day of c A.D. 2019. ATTEST: APPROV Karen McQueen, County Clerk Duane Peters, County Judge Bruce Erratt, County Attorney Grant Number 3779201 BRAZOS COUNTY, TEXAS j ACCEPTANCE OF DONATED/AWARDED PROPERTY DONATION OF COUNTY PROPERTY Date: 2/12/19 ❑X Acceptance of Dotiated/Awarded Property F-1 Donation of County Property (Awarded property requires signed court documentation) ❑ Acceptance of Donated Inmate Property (Requires signed inmate documentation -NO VALUE ASSESSED) Item'Description: K9 FROM K984COPS Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Model: Year: SN/VIN #: © Functional ❑ Non -Functional. Explain ifNon-Functional Additional Description/Information: 'ONE SINGLE- PURPOSE NARCOTICS TRAINED K9. DONATED FROM K9S4COPS. Estimated Value: $15,000.00 Check the appropriate account based on estimated value ofproperty being accepted: ❑ 61235000 (Donation - Other)* ❑ 60010000 (No Asset Tag - Under $500) ❑ 67010000 (Minor Property - $500 - $4999) ❑ 80010000 (Capital Property - Over $5000) Check box for Capital Asset (value/initial cost is over $5000) Donation Check the appropriate entity property being donated to: Government Entity: Organization Name Other (Due to Statuatory requirements prior approval is required by Purchasing: Organization Name *Donation - Other to be used for funds donated to Brazos County for use of non -county expenditure. I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon s sefulness, projected operating, maintenance and insurance costs. Requesting Department: BCC3 , Dep t N e Authorized 87ignaturc Organization Receiving Donated Property: _ Authorized Signature nAp ved by Co Court this 0/ 1(/- day of Ak(ki9f 40 Commissioners Court Approval 9�yj //yy . • �B Pg. BRAZOS COUNTY, TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY 4* DONATION OF COUNTY PROPERTY Date: _Z/ 2/2 o t 9 0 Acceptance of Donated/Awarded Property ❑ Donation of County Property (Awarded property requires signed court documentation) []Acceptance of Donated Inmate Property (Requires signed inmate documentation –NO VALUE ASSESSED) Item Description: Veterinarian Care for K9 Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Model: Year: SN/VIN M ❑ Functional ❑ Non -Functional. Explain ifNon-Functional Additional Description/Information: Veterinarian Care for K9; to Include heartworm, flea &tick preventative, annual shots, annual wellness checks, and annual teeth cleaning Estimated Value; $1,200.00 Check the appropriate account based on estimated value of property being accepted: ❑ 61235000 (Donation - Other)* ❑ 60010000 (No Asset Tag - Under $500) ❑ 67010000 (MinorProperty - $500 - $4999) ❑ 80010000 (Capital Property -Over $5000) Check box for Capital Asset (valuernitial cost is over $5000) Checkthe appropriate entity property being donated to: Government Entity: Organization Name Other (Due to Statuatory requirements prior approval is required by Purchasing: Organization Name *Donation – Other to be used for funds donated to Brazos Countyfor use of anon -county expenaiture. I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department: Constable's Office, Precinct 3 De ent Name — uthorized Signature Organization Receiving Donated Property: Authorized Signature Approved by ' mars Court on this, da of 1 Commissioners Court Approval pg. r VolE BRAZOS COUNTY, TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY * ' DONATION OF COUNTY PROPERTY Date; Z 0 Acceptance of Donated/Awarded Property Donation of County Property (Awarded property requires signed court documentation) ❑ Acceptance of Donated Inmate Property (Requires signed inmate documentation –NO VALUE ASSESSED) Item Description: Priefert 5'x 10' x 6' premier kennel Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank frelds will be returned for completion. Make: Priefert Model: Year: SN/VIN #: ❑ Functional ❑ Non -Functional. Explain -if Non Functional Additional Description/Infonmation: 5'(w) x 10` (I) x 6'(h) wire kennel with S Priefert Kennel Bow (roof) Estimated Value: $ 722.98 Check box for Capital Asset (value/initial cost is over $5000) Check the appropriate account based on Check the appropriate entity property being estimated value ofproperty being accepted: donated to: ❑ 61735000 (Donation - Other)* Government Fatity: ❑ 60010000 (No Asset Tag - Under $500) Organization Name ❑ 67010000 (Minor Property - $500 - $4999) Other (Due to Statuatory ❑ 80010000 (Capital Property - Over $5000) requirements prior approval is required by Purchasing: Organization Name •Donation – Other to be used forfunds donated to Brazos County for use of a non -county expenditure. I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. w Requesting Department: Constable, Pct. VDapatment Namek Authorized ftnature Organization Receiving Donated Property: _ Authorized Signature Approved by Commis loners ourt on thise2laY of kwWA Ing— Commissioners Court Approval r7a BRAZOS COUNTY, TEXAS i ACCEPTANCE OF DONATED/AWARDED PROPERTY DONATION OF COUNTY PROPERTY Date:2 R ©Acceptance of Donated/Awarded Property ❑Donation of County Property (Awarded property requires signed court documentation) ❑Acceptance ofDonated Inmate Property (Requites signed inmate documentation —NO VALUE ASSESSED) Item Description: $330.00 Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Setina Model: Year: SN/VIN #: ❑ Functional ❑ Non -Functional. Explain if Non Functional Additional Description/Information: Canine Premier System pager unit; provides in vehicle heat protection for K9. Pager roams/notifies handler that temperature has exceeded preset standard Estimated Value: $ 330.00 Checkthe appropriate account based on estimated value of property being accepted: ❑ 61235000 (Donation - Other) - 6001000D (No Asset Tag -Under $500) ❑ 67010000 (Minor Property - $500 - $4999) 1:180010000 (Capital Property - Over $5000) Check box for Capital Asset (value/initial cost is over $5000) Check the appropriate entity property being donated to: Government Entity: Organization Name Other (Due to Statuatory requirements prior approval is required by Purchasing: Organization Name *Donation — Other to be used for funds donated to Brazos Countyfor use ofa non -county expenditure. I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department: Constable, Po \" KTMpmt[pent Name Muthorized Signature Organization Receiving Donated Property: Authorized Signature A by Co:Court :Approval Court on th�ay of 7 Commissione_:.� T,, � • i BRAZOS COUNTY, TEXAS * ACCEPTANCE OF DONATED/AWARDED PROPERTY " DONATION OF COUNTY PROPERTY Datc:.011 6 l IR ©Acceptance of Donated/Awarded Property Donation of County Property (Awarded property requires signed court documentation) Acceptance of Donated Inmate Property (Requires signed inmate documentation — NO VALUE ASSESSED) Item Description: $500.00 Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Selina Model: Year: SN/VIN #: ❑ Functional ❑ Non Functional. Explain if Non Functional Additional Descriptiordnformation: Donated funds to be used to purchase a portion of the Selina Premier Canine System (heat sensor system to be Installed in Dodge Charger) Estimated Value: $ 500.00 Check box for Capital Asset (value/initial cost is over $5000) Check the appropriate account based on I Check the appropriate entity property being estimated value ofproperty being accepted: donated to: ❑ 61235000 (Donation -Other)* Government Entity: ❑ 60010000 (No Asset Tag -Under $500) Organization Name ❑ 67010000 (Minor Property - $500 - $4999) Other (Due to Statuatory ❑ 80010000 (Capital Property - Over $5000) requirements prior approval is required by Purchasing: Organization Name *Donation — Other to be used for funds donated to Brazos County -for use of a non -county expenditure. I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The detemnination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department: Constable, PV:L-1 P-0artmentNa a Authorized rgnature Organization Receiving Donated Property: Authorized Signature Ap roved by Co ners Court on thi' day of oni ssioners Court Approval BRAZOS COUNTY, TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY # • DONATION OF COUNTY PROPERTY Date: A %1101 ©Acceptance of Donated/Awarded Property ❑Donation of County Property (Awarded property requires signed court documentation) ❑Acceptance ofDonated Inmate Property (Requires signed inmate documentation—NO VALUE ASSESSED) Item Description: $1300.00 Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Sefina Model: Dodge 'Year. 2016 SN/VIN#: ❑ Functional ❑ Non -Functional. Explain if Non Functional Additional Description/Information: Donated funds to be used to purchase one Setina K9 Transport unit for a 2016 Dodge Charger, and one 7.6° Setina Savvy window fan for said K9 unit Estimated Value: $1,300.00 Checkthe appropriate account based on estimated value ofproperty being accepted: ❑ 61235000 (Donation - Other)* ❑ 60010000 (No Asset Tag -Under $500) ❑ 67010000 (Minor Property - $500 - $4999) ❑ 80010000 (Capital Property - Over $5000) Check box for Capital Asset (value/initial cost is over $5000) Check the appropriate entity property being donated to: Government Entity: Organization Name Other (Due to Statuatory requirements prior approval is required by Purchasing: Organization Name *Donation — Other to be used for funds donated to Brazos Countyfor use of a non -county expenditure. I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department-- Constable, P r >,paztment Natpe Authorized Signature Organization Receiving Donated Property: _ Authorized Signature A roved byfn)ourtontl;iSV_kyofk&X%ka- Conimissioners Court Approval �, pg.Vail BRAZOS COUNTY, TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY DONATION OF COUNTY PROPERTY Date: ]Acceptance of Donated/Awarded Property E] Donation of County Property (Awarded property requires signed court documentation) ❑Acceptance of Donated inmate Property (Requires signed inmate documentation – NO VALUE ASSESSED) Item Description: Concrete Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Model: Year. SN/VIN #: ❑ Functional ❑ Non -Functional. Explain if Non -Functional Additional Description/Information: Concrete for a slab to be poured at the handler's residence for K9 housing (kennel) Estimated Value: $1,500.00 Check box for Capital Asset (valuelinitial cost is over $5000) Checkthe appropriate account based on estimated value ofproperty being accepted: ❑ 61235000 (Donation - Other)* ❑ 60010000 (No Asset Tag - Under $500) ❑ 67010000 (Minor Property - $500 - $4999) ❑ 80010000 (Capital Property - Over $5000) Check the appropriate entity property being donated to: Government Entity: Organization Name Other (Due to Statuatory requirements prior approval is required by Purchasing: Organization Name *Donation – Other to be usedfor funds donated to Brazos CountyJor use of a non -county expenditure. I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department: Constable, Pct. 3 rDepartment Name Organization Receiving Donated Property: — Authorized Signature Approved by Co ers Court on �ay of Commissioners Court Approval • czlle�-n - uthorized S ature BRAZOS COUNTY, TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY " DONATION OF COUNTY PROPERTY Date: Acceptance of Donated/Awarded Property ❑ Donation of County Property (Awarded property requires signed court documentation) ❑Acceptance of Donated Inmate Property (Requires signed inmate documentation —NO VALUE ASSESSED) Item Description: $600 Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Model: Year. SN/VIN #: ❑ Functional ❑ Non Functional. Explain if Non Functional Additional Description/Information: Donated funds to be used to purchase one (1) years' worth of dog food for K9. Estimated Value: $ 600.00 Check the appropriate account based on estimated value ofproperty being accepted: ❑ 61235000 (Donation - Other)* ❑ 60010000 (No Asset Tag-Under$500) ❑ 67010000 (Minor Property -$500 - $4999) ❑ 80010000 (Capital Property - Over $5000) Check box for Capital Asset (value/initial cost is over $5000) Lonauon or a:ounry rropemy Check the appropriate entity property being donated to: Government Entity: Organization Name Other (Due to Statuatory requirements prior approval is required by Purchasing: Organization Name *Donation —Other to be used forfunds donated to Brazos County for use of a non -county expenditure. I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department: Constable, Pl.. ,Department N Authorized Signature Organization Receiving Donated Property: _ Authorized Signature Ap by Co s ' ers Court on thiA�ay of L V il Commissioners Court A proval Vol. 2 Pg. ____� BRAZOS COUNTY, TEXAS # ACCEPTANCE OF DONATED/AWARDED PROPERTY " DONATION OF COUNTY PROPERTY Date: 2 Ica 161 ®Acceptance ofDonated/Awarded Property Donation of County Property (Awarded property requires signed court documentation) Acceptance of Donated Inmate Property (Requires signed inmate documentation — NO VALUE ASSESSED) Item Description: plastic dog crate, leads, collars, bowls Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Model: Year. SN/VIN #: ❑ Functional ❑ Non -Functional. Explain if Non -Functional Additional Description/Information: Two leather leads, three collars, water bowl, food bowl, plastic crate for K9 temporary housing, Dog house for K9 kennel Estimated Value: $ 300.00 Check the appropriate account based on estimated value ofproperty being accepted: ❑ 61235000 (Donation - Other)* ❑ 60010000 (No Asset Tag -Under $500) ❑ 67010000 (Minor Property - $500 - $4999) ❑ 80010000 (Capital Property -Over $5000) Check box for Capital Asset (value/initial cost is over $5000) Check the appropriate entity property being donated to: Government Entity: Organization Name Other (Due to Statuatory requirements prior approval is required by Purchasing: Organization Name — Other to he aced far funds donated to Rramv County For use nfa non -county ernenditure. I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department. Constable, Pct. 3, 'Zevartment Name Authorized 51Cmature Organization Receiving Donated Property: Authorized Signature Ap ro by Co ° °'ssio rs Court on tbis� "may ofhvm� 1.1 r \� n BRAZOS COUNTY, TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY * " DONATION OF COUNTY PROPERTY Date: 2/19/19 Q Acceptance of Donated/Awarded Property ❑ Donation of County Property (Awarded property requires signed court documentation) ❑ Acceptance of Donated Inmate Property (Requires signed inmate documentation —NO VALUE ASSESSED) Item Description: Kolache Capital Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Model: Year: SNNIN #: ❑ Functional ❑ Non -Functional. Explain if Non -Functional Additional Description/Information: Dozen fruit kolaches Estimated Value: $ 18.00 Check box for Capital Asset (value/initial cost is over $5000) Check the appropriate account based on estimated value of property being accepted Q 61235000 (Donation - Other)* ❑ 60010000 (No Asset Tag - Under $500) ❑ 67010000 (Minor Property - $500 - $4999) [:180010000 (Capital Property - Over $5000) Check the appropriate entity property being donated to: Government Entity: Organization Name Other (Due to Statuatory requirements prior approval is required by Purchasing: Organization Name *Donation — Other to be used for funds donated to Brazos County for use of a non -county expenditure. I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department: Health & Wellness Clinic q�Bepartment Name Aut ized rignttOe Organization Receiving Donated Property: Authorized Signature Approv Commissionls.Court on this day of Commissioners Court Approval Vol. Pg. Non -Profit Organization Application for Brazos County Inmate Work Crew Labor ORGANIZATION TWI N 0 M`_ PHONE QR7q-- 7 7s— ADDRESS CITY` STATE ZIP . gQ aS05 FAX , �Lo5vtqav), lrrE/� a-V-,)ff Pdlf CON NAM /� ,✓� /J� ,12� `�jW►e�`� is V tolav►ce- 1`.Y mWyotu` 1 certify that the above, named organization is a nonprofit organization that qualifies for a tax exemption under Section 501(s), Internal revenue Code of 1'986, as an organization described by Section 501 (c)(3) of that code, and is organized as a nonprofit corporation under the Texas Non -Profit Corporation Act (Article 1396-1.01 .et seq., Vernon's Texas Civil Statutes. Please provide a description of the type of work that will be assigned and equipment that will be used. Sed U -b - 0 A **Note** The allocation of a work crew to provide labor for your organization is subject to availability. Revised 071405 -ads iii, Brazos County Office of the Sheriff Request for Work Crew Assignment The Brazos County Office of the Sheriff has reviewed the applicationfor assignment of a work core/w. R The type of labor and task requested is appropriate for work crew assignment. It is hereby requested that.this application be placed on the agenda for the Brazos County Commissioners Court consideration of approval. The type of labor and task requested is not appropriate for work crew. assignment. It is hereby requested that this application not be placed on the agenda for the Brazos County Commissioners Court consideration of Brazos County Commissioners Court `4Approval for Work Crew Assignment Date O 'tot The Brazos County Commissioners Court has received. the recommendation from the Brazos County Office of the Sheriff and has determined that the above non-profit organization provides a public service to the county or to a political subdivision located in whole. or in part in the county. This approval for work crew assignment is valid effective from the date approved below through December 31 s' of the calendar year. Approved b mmissioners Court on: ) o County Judge Date=,-//, Revised 071405 -ads c� Q Vol._a2_ Pg. c?� i Non -Profit Organization Application for Brazos County Inmate Work Crew Labor ORGANIZATION PHONE A 97 - 2 r P- FT? P. ADDRESS CITY FAX STATE 21P CEO NAME CONTACT NAME + eflr, Ar `i ler! 1 certify that the above named organization is a nonprofit organization that qualifies for a tax exemption under Section 501(s), Internal revenue Code of 1986, as an organization described by Section 501 (c)(3) of that code, and is organized as a nonprofit corporation under the Texas Non -Profit Corporation Act (Article 1396-1.01 at seq., Vernon's Texas Civil Statutes. CEO SIGNATURE DA'T'E 2 Ll l R Please provide a description of the type of work that will be assigned and equipment that will be used. 9 "Note" The allocation of a work crew to provide labor for your organization is subject to availability. Revised U7I403•ads Vol. Pg• Brazos County Office of the Sheriff 4... Request :for Work Crew Assignment The Brazos County Office of the Sheriff has reviewed the application for assignment of a work crew. i7 The type of labor and task requested is appropriate for work crew assignment. It is hereby requested that this application be placed on the agenda for the Brazos County Commissioners Court consideration of approval. D The type of labor and task requested is not appropriate for work crew assignment. It is hereby requested that this :application not be placed on the agenda for the Brazos County Commissioners Court consideration of approval. '. . Signature Title 7,41 <tN/T��triDate Lt % ,�" . Brazos County Commissioners Court Approval for Work Crew Assignment 7. The Brazos County Commissioners Court has received the recommendation from the Brazos County Office of the Sheriff and has determined that the above non-profit organization provides a public service to the county or to a political subdivision located in wholeor in part, in the county. This approval for'work. crew assignment. is valid effective from the date approved below through December 31st of the calendar. year. Approved b missio rs C rt on: County Judge Date Z� / Date: 2.4.18 BRAZOS COUNTY, TEXAS GRANT APPLICATION APPROVAL FORM Requesting Depariment: District Attomey's Office Grant Title: Domestic Violence High Risk Team Granting Agency: Texas Family Violence Council Amount Requested: $ 50,000.00 Grant Term (Beg/End): February 1, 2019 to January 31, 2020 Project Description: Focused on working with other criminal justice officials and family violence staff, prioritizing in victim safety and encouraging victim par8clpation In the systemic response to these dimes and maximize offender accountability. Will this grant fund salary & benefits? Yes �✓ No Is there County Match requirement? ❑ Yes n✓, No Are there financial reporting requirements? ❑ Yes �✓ No Who will be reporting? `Please include all available backup documentation with the approval form. All grants are contracts between Brazos County and the granting agency and should be approved by Commiss ers Co prior to the application submission. oriized Signature A ved ='onerson this &A -Y of . Commissioners Court Approval Pg. C -i CONTRACT BETWEEN Texas Council on Family Violence & The Brazos County District Attorney's Office Co=fl On AMI�LYVIOLENCE * This contract is by and between Texas Council on Family Violence (hereinafter "TCFV"), and The Brazos County District Attorney's Office (hereinafter "Vendor"). This.engagement is wholly represented as a Vendor relationship. Services provided under this agreement are done as requested, not as directed. Project: Domestic Violence High Risk Team (DVHRT) The DVHRT concept recognizes that collaboration is critical to an effective response to family violence. The DVHRT site chosen has demonstrated success in their coordinated community response to family violence and are well -poised for this project. Each team will develop a sustainable, collaborative program involving criminal justice system officials and family violence program staff who will prioritize victim safety, encourage victim participation in the systemic response to these crimes and maximize offender accountability. Term: February 1, 2019 to January 31, 2020 Vendor Services and Responsibilities: A. Vendor will utilize existing expertise in responding to the needs and building upon the strengths of their respective communities while using the TCFV funding to support and foster additional capacity in this regard. B. The DVHRT coordinators will commit to attending regular teleconferences and training sessions where they share their successes, failures, and challenges with other DVHRT coordinators in order to promote best practices with other DVHRT sites. C. DVHRT coordinators will provide a case tracking report for statistical analysis no later than the 5th of each month for the previous month. A tracking form will be provided by TCFV, excluding any identifying information about the victim(s) or suspect(s) involved. The data gathered will serve the following purposes: a. Analyze progress toward goals and objectives; b. Share best practices with victims and the community as a whole; and c. Serve as a learning platform for future training efforts and identify emerging issues D. DVHRT Coordinators are required to attend the mandatory DVHRT conference in Austin, Texas. All costs of attending the conference or summit, including travel, lodging, and per diem, will be reimbursed by TCFV. E. Submission of quarterly reports are required to share information on project successes, failures, challenges, and case outcomes. Deadlines are May 15, 2019, August 15, 2019, November 15, 2019, and Feb 15, 2020. F. Participate in any project evaluation, including onsite meetings with TCFV staff and any contract researchers. G. Coordinate with TCFV on any media events related to grant project. TCFV Responsibilities: A. Inconsideration for all Vendor services to be rendered by Vendor under this Contract, TCFV shall pay Vendor as set forth in this Contract unless delayed by availability of federal grant funds. a. TCFV will compensate Vendor a total of $50,0000.00 in 4 installments with the following payment schedule: I. $12,500.00 upon full execution of this contract. II. $12,500.00 upon submission of the 11 quarterly report and invoice due May 15, 2019. III. $12,500.00 upon submission of 2nd quarterly report and invoice due August 15, 2019. IV. $12,500.00 upon submission of 3rd quarterly report and invoice due November 15, 2019. b. These funds originate from the Office of the Attorney General, Grant number 1987379. B. TCFV will monitor and evaluate programs to determine the best practices which may in turn be used to encourage the replication and expansion of successful DVHRT models throughout the State of Texas. C. TCFV will provide technical assistance, training, consultation, and electronic resources to enhance and advance the DVHRT project. D. Submit timely grant reports to funders. Other Contract Agreements: A. It is understood by all parties that payment obligations created by this contract are conditioned upon the availability of State or Federal funds appropriated or allocated for the payment of such obligations.The term of this contract shall -commence on February V, 2019 and automatically terminate on January 31, 2020, unless extended or terminated in writing as otherwise provided for in this Contract. This Contract may be modified only by written agreement of both parties and with 30 days' notice. Such amendments will require the signatures of all parties included on the original contract. B. Force Majeure: It is expressly understood and agreed that the Vendor shall not be considered in default by TCFV due to circumstances beyond Vendor's control and without its sole fault or negligence. These circumstances may include, but are not limited to: weather conditions, injury or illness involving irreplaceable personnel, and acts of God or government beyond Vendor's control. C. Vendor attests that neither the Vendor nor its principal employees are debarred, suspended, or otherwise excluded or disqualified under the non -procurement common rule, or otherwise declared ineligible from receiving. Federal contracts, certain contracts, and certain Federal assistance and benefits. D. Vendor must treat all information that is obtained through performance of this Contract, including, but not limited to, information relating to applicants or recipients as Confidential Information to the extent that confidential treatment is provided under law and regulations. E. While performing the services of this Contract, Vendor must comply with applicable State rules and regulations and TCFV requests regarding personal and professional conduct generally applicable to the service locations. F. This Contract shall not constitute, create, or otherwise imply an employment, joint venture, partnership, agency or similar arrangement, and nothing contained herein shall be construed as providing for the sharing of profits or losses arising from the efforts of either or both parties here to. Each party to this Contract shall act as an independent entity, and neither party shall have the power to act for or bind the other party except as expressly provided for herein. The Vendor shall not be eligible for any benefit available to employees of TCFV, including, but not limited to, workers compensation insurance, state disability insurance, unemployment insurance, group health and life insurance, vacation pay, sick pay, severance pay; bonus plans,. pension plans, savings plans and the like. No income, social security, state disability or other federal or state payroll tax shall be deducted from payments made to the Vendor under this Agreement. Vendor agrees to pay all state and federal income taxes and other levies and charges as they become due on account.of monies paid to TCFV hereunder, and to defend, indemnify and hold TCFV harmless from and against any and all liability resulting from any failure to do so. G. As an independent Contractor, Vendor shall determine the details, methods and means of performing the Vendor services under this Contract. Unless otherwise agreed, Vendor will personally provide the Vendor services and will not subcontract the Vendor services to any other person or entity. Vendor will provide all equipment and materials necessary to perform the Vendor services, although TCFV shall provide Vendor access to.a TCFV email account and may permit remote access to its systems and make certain computer equipment and office space available to Vendor as set forth herein when Vendor is on TCFV's premises. Vendor acknowledges and agrees that any access to and permission to use TCFV's email accounts, computer systems, networks and equipment is restricted to legitimate business purposes on behalf TCFV. Any other access to or use of such accounts, systems, network or equipment is without authorization and is prohibited. H. Vendor agrees to maintain supporting financial information and documents that are adequate to ensure that claims are made in accordance with applicable Federal and State requirements and are sufficient to ensure the accuracy and validity of Vendor invoices. Such documents, including all original claims forms, will be maintained and retained by Vendor for a period of seven (7) years after the date of submission of the final billing or until the resolution of all litigation, claim, financial management review or audit pertaining to this Agreement, whichever is longer. Vendor agrees to timely repay any undisputed audit exceptions taken in any audit of the Agreement. I. Either party May terminate -this Contract with thirty (30) days' written notice. 3 EVOL9 pg. 9c3 J. In the -event of a default of the Vendor, TCFV may cancel or suspend the contract, and Vendor shall only be entitled to recover for all services provided or materials delivered prior to the cancellation date (or unused materials may be returned) or shall repay any funds advanced for services not yet rendered, however, expenses incurred for nonrefundable airline tickets will not be reimbursed underthese circumstances. K. This Contract shall be governed by Texas law and (i) sets forth the entire agreement and understanding between the parties concerning Vendor's independent Vendor engagement and (ii) terminates, supersedes and preempts any and all prior or contemporaneous agreements and understandings, oral or written. Remedies for noncompliance. If the Vendor materially fails to comply with any term of the contract, TCFV may take one or more of the following actions, or impose other sanctions, as appropriate in the circumstances: a. Temporarily withhold cash payments pending correction of the deficiency by the Vendor, b. Terminate the contract, or c. Take other remedies that maybe legally available. Grant Contacts: A. TCFV contacts:: a. For contract administration Linda Phan, Public Policy Director Phone: 512-6856315 Email: Iphan@tcfv.org B. VENDOR contacts: a. For contract administration Jarvis Parsons Phone: 979- 361-4339 Email: jparsons@brazoscountytx.gov b. For program coordination Melissa Carter Phone: 979- 361-4339 Email: mcarter@brazoscountvtx.gov b. For program coordination David Scott Phone: 512- 794-1133 Email: dscott@tcfv.org By signing this Contract, and based on mutual consideration, the parties hereby understand and agree to the above conditions as listed. The below signatures will act as a final confirmation of both parties' agreement to the contract terms. lllt41P� P&eos Authorifed,Contact Brazos ount udge Signature of Authorized Contact Brazos County Judge Gloria Terry, TCFV Chief Executive Officer 2,12,& 11 Date Date E. pg qct 4 BRAZOS COUNTY, TEXAS REQUESTED POSITION CONTROL CHANGES TO ADOPTED BUDGET 85th District Court - Prorated For the Year Ending September 30, 2019 Letter Date: 2/14/2019 I lTecbyCll �i , 3/9(2b19 .� ..-,-, t ,,, ; t�' Biweekly/ Base increase! increasd Inaeasel Inooasel increase/ Agenda Date: 2/26/2019 Basic Pay Budget Hourly Budget (D--) (tx—) (D,—a ) (L)—..) (D mil Salary +`M Unemploy Medical/ Depart. Title Class Post. Group Steps Code Hours Rate Merit Salaries FICA Retirement Pl-r \V/C''``"r ment Dental 1 Request: Decrease step by 8 From: 85th District Court FY 19 Adopted Salary 51610000 53100000 53200000 53800000 53900000 Medical/Flex 22000100 Admin Sec - 85th District Court 25:19 I , -; 16 13 014';; 1168 E4 ?4 28;89100 i To: FY 19 Requested to Adoption Salary 22000100 Admin Sec - 85th District Court X519 1 ;.' 1'6' 8 0.14 `;r 1168 ,;;; , 21; 87, a,25 545 00 `{ (3,352.00) (256.00) (486.00) (7.00) RESULT: Decrs�se Fu . Actual 25,544.16 NET RESULT: (4,101.00) Request was to put at 16-5, but can leave 3 additional Steps for later as a reserve 2 Request: Increase step by 2 From: 85th District Court FY 19 Adopted Salary 22000100 Bailiff- 85th District Court ?517 1 . � 17 $ 014" 1168 21'$7� ,215;545 00 To: FY 19 Requested to Adoption Salary 22000100 Bailiff- 85th District Court 2517 1 - , 17 8 014 1168 `.- 22:98 X6.841 110.'`' RESULT: y,Increase - f _ Actual 26,840.64 NETRESULT: 1,586.00 3 Request: Increase step by 2 From: 85th District Court FY 19 Adopted Salary 22000100 CrtCoord - 85th District Court ,2515 l 1 la E 014 1168 :z 30 15. . 35? 16 00 To: FY 19 Requested to Adontion Salary 22000100 Crt Coord - 85th District Court 2515 , 1 , 21 , ,13 01p, RESULT: Actual 36,990.56 NET RESULT: 2,172.00 51610000 53100000 53200000 53800000 53900000 MedicaVFlex 1,296.00 99.00 188.00 3.00 - 51610000 53100000 53200000 53800000 53900000 Medical/Flex 1,775.00 136,00 257.00 4.00 - - For Budget Office 1.00) $ (21.00) $ 41.00) $ 5 5 Total Cost $ (343.00 tic ..... FY 79 Budget _ Approved by: .., BRAZOS COUNTY, TEXAS REQUESTED POSITION CONTROL CHANGES TO ADOPTED BUDGET 851h District Court -Annual For the Year Ending September 30, 2019 Letter Date: 2/14/2019 Effective Date: Biweekly/ Base rnaeaser lnaeaael increase) maeasel macaw/ Agenda Date: Basic Pay Budget Hourly Budget (Dccruso) W—) (D«,rosr) (D—) (D«—) Salary+ Unemploy Medlcall Depart. Title Class Post. Group Steps Code Hours Rate Merit Salaries FICA Retirement `•-°!:4y W1C•'.iii .1 ment Dental 1 Request: Decrease step by 8 From: 85th District Court FY 19 Adopted Salary 51610000 53100000 53200000 53800000 53900000 Medlcal/Flex 22000100 Admin Sec - 85th District Court 2519 ' 1 16­'Ota208$ ';:? �4 To: FY 19 Requested to Adoption Salary 22000100 Admin Sec- 85th District Court n 8 Olq;; (5,993.00) (458.00) (569.00) (13.00) RESULT: I)cercasc ` : ' ° - * , x .. - Actual 45,664.56 NET RESULT: (7,333.00) Request was to put at 16-5, but can leave 3 additional Steps for later as a reserve 2 Request: Increase step by 2 From: 85th District Court FY 19 Adopted Salary 22000100 Bailiff- 85th District Court 2517 ' 1 17 ':6 Ol4'. y 32088 f X1:87_ 45,665 00 To: FY 19 Requested to Adoption Salary 22000100 Bailiff- 85th District Court 2577 `, 1 .- ' ° 17 „ 8 014 '?088'i 4. ,22.98 47 983 00w RESULT: � it?;erease i�,�r'r{ ` ,���� �; �k! _ _ .. Actual 47,982.24 NET RESULT: 2,836.00 3 Request: Increase step by 2 From: 85th District Court FY 19 Adopted Salary 22000100 Crt Coord - 85th District Court 25_,1'5 1.. ;` �l , xl] 014:; 30 1,5 62;954 00,;; To: FY 19 Requested to Adoption Salary 22000100 Cri Coord - 85th District Court 2515' 1 , ,21 _�, rrt3 014, ti 208$_ ji1 31.67 66'127 04{ RESULT: Actual 66,128.96 NET RESULT: 3,883.00 51610000 53100000 53200000 53800000 53900000 Medical/Flex 2,318.00 177.00 336.00 5.00 - 51610000 53100000 53200000 53800000 53900000 Medical/Flex 3,173.00 243.00 460.00 7.00 - - For Budget Office U . 2.00) $ 36.00) $ .00) $ (1.00) $ - $ Total Cost $ (614.00) {Aecreas� FY 19 Budget zyw�x Approved by: THE STATE OF TEXAS § COUNTY OF BRAZOS § .J� This contract made and entered into this the' day of February 2019, by and, between TEXAS VOTING SYSTEMS, INC., a Texas Corporation, BRAZOS COUNTY and the BRAZOS COUNTY ELECTION ADMINISTRATOR, as Contracting Officer for the BRYAN INDEPENDENT SCHOOL DISTRICT. WITNESSETH: Whereas, Texas Voting Systems, Inc. is the business of selling election services and supplies; and Whereas, BRAZOS COUNTY and the BRAZOS COUNTY ELECTION. ADMINISTRATOR is desirous of employing the services of TEXAS VOTING SYSTEMS, INC. in connection with the BRYAN INDEPENT SCHOOL DISTRICT BOND ELECTION to be held on May 4, 2019. Now, Therefore, in consideration of the premises and mutual promises and obligations herein set forth, it is agreed that: TEXAS VOTING SYSTEMS, INC. will provide the following su lies: (a) Five (5) custom gathered election sets (3 for Election Day, 2 for Early Vote, 1 for Early Voting Ballot Board and :1 for Central Counting). (b) All required numbered seals for Touches and Controllers (d) Vote center supply packs (pens, tape, paper clips, tacks, and highlighters ) as required TEXAS VOTING SYSTEMS, INC. will provide the following services: (a) Programming for the elections. (b) Pre -define voting equipment (18 Touches, 3 Controllers for Election Day, .16 Touches, 2 Controllers for Early Vote, l Touch, l Controller for Public Test (c) Transport and set up equipment at 2 Early Voting locations, tear down and pick up equipment and return to warehouse (d) Transport equipment to 3 vote centers and return to the warehouse after the election (e) Back up of the equipment after the election (f) Provide assistance on Election Day as required to include Central Counting (g) Clear equipment after retention period (h) Provide consulting services before and after the election .III The BRAZOS COUNTY ELECTION ADMINISTRATOR, shall be responsible for and hereby assumes the following duties and obligations in regard to the BRYAN INDEPENDENT SCHOOL DISTRICT BOND ELECTION to be held on May 4, 2019. (a) Payment of Election Judges and Clerks (b) Payment of Central Counting staff, Early Voting Ballot Board, and Signature Verification Committee (c) Furnish Texas Voting Systems, Inc. a complete list of all propositions to be considered in the above Vol. a�� Pg. CI% mentioned election, all polling places, and make all polling places available for delivery of voting equipment. (d) All reports, expense accounts, canvass of the election, conduct of the election at the individual polling places and any other statutory requirements as required by the Texas Election Code and/or the Federal Voting Rights Act. (e) Payment of the TEXAS VOTING SYSTEMS, INC. contract Lel The consideration to be paid by BRAZOS COUNTY to TEXAS VOTING SYSTEMS, INC.. for services rendered and supplies provided by said corporation for the BRYAN INDEPENDENT SCHOOL DISTRICT BOND ELECTION May 4, 2019 is THREE THOUSAND THREE HUNDRED DOLLARS AND NO CENTS ($3,300.00) APPROVED by BRAZOS COUN is of February 2019. . Duane Peters County Judge IlLlffiaj Trudy R. Han ck Election Administrator 'W. C. "Bill" Sims Vice President, Texas Voting Systems, Inc. IGBATVS 2019 CnntBryan ISD Bond M THE STATE OF TEXAS. § COUNTY OF BRAZOS § BEFORE ME, the undersigned Notary Public in and for said County and State, on this day personally appeared W. C. `Bill" Sims,. known to be to be the person and officer whose name is subscribed tot he foregoing instrument and acknowledged to ale the same was the act of the said Texas Voting Systems, Inc., a corporation, and that he executed the same as the act of such corporation. for the purposes and consideration therein expressed, and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE, this the/P day of . 0 o Public m and or Brazos County, Texas JUDY P. ONORASEK Notary Public, State of Texas Comm. Expires II -092020 �;Notary ID 3:261 2286 1GB*TVS 2019 CuutBrm ISD D=d M Vol. Pg: 22 Agreement M1901171 Account 23-439531-01005 SERVICE AGREEMENT between TEXAS A&M UNIVERSITY HEALTH SCIENCE CENTER And BRAZOSCOUNTY This Agreement is entered into by and between Texas A&M University Health Science Center, College Station, Texas ("Prime Recipient"), a member of The Texas A&M University ("TAMU"), and an agency of the State of Texas, through TAMU Sponsored Research Services, having a place of business at 400 Harvey Mitchell Parkway South, Suite 300, College Station, Texas 77845-4375, and Brazos County, acting through the Brazos County District Attorney's Office ("Criminal Justice Partner"). Prime Recipient and Criminal Justice Partner are each individually sometimes referred to as a `Party' and collectively sometimes referred to as the "Parties". PREMISES: Prime Recipient has received a grant ("Prime Agreement") from Health Resources Services Administration (HRSA) ("Sponsor"), for the project entitled "Advanced Nursing Education -Sexual Assault Nurse Examiner" under Grant 1 T96HP32499-001-00. It is in the best interests of Prime Recipient and Sponsor to obtain the assistance of experts in criminal justice system (criminal court system) for the performance of certain work required by said Prime Agreement; and Criminal Justice Partner has proposed to assist Prime Recipient in the accomplishment of said work; In consideration of the mutual promises and covenants described below, the Parties agree as follows: 1. Article 1. Statement of Work Criminal Justice Partner agrees to perform the research tasks set forth in the Statement of Work which is attached and incorporated as Appendix A. The Statement of Work shall not be changed except by a written amendment to this Agreement signed by both Parties. 2. Period of Performance The period of performance for this Agreement shall commence on January 1, 2019 (the "Effective Date"), and shall terminate on September 29, 2019 (the "Completion Date"), unless extended by mutual agreement in writing between the Parties, or completion of the grant, or unless terminated by Prime Recipient as provided in this Agreement. 3. Consideration and Payment As consideration for the work cited in Article 1, Prime Recipient agrees to pay Criminal Justice Partner the cost reimbursable amount of $10,000 for the period of performance based on the following payment schedule: Page 1of10 $5,000 -- August 2019; After receipt of annual report due August 1, 2019 and receipt of an Invoice; $5,000 —After completion of Deliverable (as shown in Section 5) and receipt of an Invoice Invoices shall be submitted to the following address: Texas A&M Health Science Center Sponsored Research Services Subaward Monitoring Group (M1901171) 400 Harvey Mitchell Parkway South, Suite 300 College Station, Texas 77845 Or invoices may be emailed to srssubawards@tamu.edu. Invoices shall be consistent with the billing format attached and incorporated as Appendix B. Invoices that do not reference current and cumulative costs, Prime Recipient's SubawardNumber, and certification as to truth and accuracy of invoice shall be returned to Criminal Justice Partner. All invoices with travel expenses shall have receipts for the travel expenses incurred. Payment of invoices shall be contingent upon approval by Project Director. The final invoice shall be marked "Final," and shall be received no later than thirty (30) days after the completion date in Article 2. 4. Project Direction The Project Director is authorized to coordinate the technical aspects of the work within the general scope of work. The Project Director for this Agreement is: Stacey Mitchell,. DNP, RN Texas A&M University Health Science Center College of Nursing 1359 TAMU College Station, TX 77843 Phone: 979-436-0283 Email:samitchell@tamhsc.edu All matters affecting the terms or administration of this Agreement shall be referred to the Prime Recipient representative listed in Article 8. The Prime Recipient representative shall be contacted for changes or amendments to this Agreement, including but not limited to, changes in the scope of work, period of performance, cost and report requirements. The Prime Recipient representative is the only person authorized to approve changes in any of the requirements of this Agreement. 5. Reports and Deliverables Inspection and acceptance of the reports under this Agreement will be accomplished by the Project Director. Criminal Justice Partner shall provide the following during the course of the project: Deliverable: • Prepare and deliver two day experiential learning simulations for SANE/Forensic Nurse testimony preparation, voir dire simulation, and mock testimony on two occasions each grant year. Page 2of10 Reports: • Due by August 1, 2019, annual report regarding mock trial deliverables, containing the following: o Number of trainees participating in the mock trials. o Evaluation of the preparation and delivery of simulation. o Improvements identified to be incorporated in future simulations. 6. Inspection and Acceptance Inspection and acceptance of the reports cited under this Agreement will be accomplished by Project Director. Shipment of all reports shall be made to Project Director to address in Article 4. Prime Recipient has the right, but not the obligation, to inspect and test all work called for by this Agreement, to the extent practicable at all places and times, including during the period of performance, and in any event before acceptance. Prime Recipient shall accept or reject the work as promptly as practical after delivery, unless otherwise specified, Prime Recipient's failure to inspect and accept or reject the work shall not relieve the Criminal Justice Partner from responsibility, nor impose liability on Prime Recipient, for nonconforming work. Work is nonconforming when it is defective in material or workmanship, or is otherwise not in conformity with the Agreement requirements. Prime Recipient has the right to reject nonconforming work. If the Criminal Justice Partner fails or is unable to correct or to replace nonconforming work within the delivery schedule (or such later time as Prime Recipient may authorize), Prime Recipient may accept the work and make an equitable price reduction. The amount of the reduction shall be negotiated by the Parties. Failure to agree on a price reduction shall be a dispute. Inspection and test by Prime Recipient does not relieve the Criminal Justice Partner from responsibility for defects or other failures to meet the Agreement requirements that may be discovered before acceptance. Acceptance shall be conclusive, except for latent defects, fraud, gross mistakes amounting to fraud, or as otherwise specified in the contract. 7. Publicity . Criminal Justice Partner shall not use, nor permit others to use, the name of the Sponsor, Prime Recipient, TAMUS or any component or member thereof, in any manner whatsoever without obtaining the express prior written consent of Prime Recipient. 8. Notices All notices or communications to either Party by the other shall be sent by e-mail, registered or certified mail, postage prepaid, or express delivery services to the following respective addresses for each Party and shall be deemed given on the date so delivered or so deposited in the mail unless otherwise provided herein. Notice may also be given by facsimile transmission, email (to the extent a facsimile number or email address is set forth below) or other commercially reasonably means and will be effective when actually received. Each Party can change their respective notice address by sending to the other Party a notice of the new address. Notices should be addressed as follows: Prime Recipient: Martha Tackett Sponsored Research Services Page 3 of 10 The Texas A&M University System 400 Harvey Mitchell Parkway South, Suite 300 College Station, Texas 77845 Phone: 979-862-4443; Fax: 979-862-3250 Email: tackett@tamu.edu CRIMINAL JUSTICE PARTNER: Brazos County District Attorney's Office 300 e. 261 Street, Suite 310 Bryan, Texas 77803 Phone: 979-361-4320; Fax: n/a Email: n/a 9. Independent Contractor Criminal Justice Partner is an independent contractor, not a partner or joint venture, and shall not act as an agent for Prime Recipient. Criminal Justice Partner shall not be considered to be an employee of Prime Recipient for any purposes whatsoever, including, without limitation, participation in welfare or pension benefit plans, unemployment claims, or workers' compensation claims. Criminal Justice Partner shall not have any authority, either express or implied, to enter any agreement, incur any obligations on Prime Recipient's behalf or commit Prime Recipient in any manner whatsoever without Prime Recipient's express prior written consent. Criminal Justice Partner shall have exclusive control and direction over the manner and method of carrying out the tasks for accomplishing the work described in Article 1. 10. Intellectual Property Criminal Justice Partner acknowledges that Prime Recipient is the copyright owner of any Reports generated in the performance of this Agreement and holds the exclusive rights granted to an author under 17 USC section 106 for the full term of copyright and all renewals thereof under U.S. law. Criminal Justice Partner grants to Prime Recipient a royalty -free, paid-up, non-exclusive, world-wide, and irrevocable license for educational purposes only, to any materials used in the performance of the deliverables. 11. Confidentiality Each party shall hold confidential any confidential or proprietary information provided to them from either party during the term of this Agreement, and no party shall claim rights on such data and information as provided to them. Any confidential or proprietary information disclosed by Prime Recipient to Criminal Justice Partner for use in the research work conducted under this Agreement shall be designated as confidential in writing at the time of disclosure to Criminal Justice Partner. For the purpose of keeping such information derived from Foundation confidential, Criminal Justice Partner shall make a reasonable effort not to disclose such information to third parties or release it for publication without the prior written consent of the Prime Recipient for a period of one year from the date of this Agreement, but Criminal Justice Partner shall not be liable for unauthorized disclosures of information which occur in spite of such efforts. 12. Debarment and Suspension In accepting this Agreement, Criminal Justice Partner certifies that it and its principals: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any Federal department or agency. Any change in the Page 4 of 10 debarred or suspended status of Criminal Justice Partner during the life of this Agreement must be reported immediately to Prime Recipient. (b) have not within a three year period preceding this Agreement been convicted of or had. a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction: violation of Federal law or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (c) are not presently indicted for or otherwise criminally or civilly charged by a government entity federal, state or local) with commission of any of the offenses listed in paragraph (b) of this article. (d) have not within a three year period preceding this Agreement had one or more public transactions (federal, state, or local) terminated for cause or default. 13. Lobbying In accepting this Agreement, the Criminal Justice Partner certifies that no U.S. Federal funds have been paid, or will be paid, by or on behalf of the Criminal Justice Partner, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any U.S. Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any U.S. Federal grant or cooperative agreement. If any funds other than U.S. Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, the Criminal Justice Partner shall complete and submit Standard Form LLL, Disclosure Form of LobbyingActivides, which can be found at: http://www.onr.navy.mil/02/024/forms/. 14. Disputes The dispute resolution process provided in Chapter 2260, Texas Government Code, and the related rules adopted by the Texas Attorney General pursuant to Chapter 2260, shall be used by Prime Recipient and Criminal Justice Partner to attempt to resolve any claim for breach of contract made by Criminal Justice Partner that cannot be resolved in the ordinary course of business. Criminal Justice Partner shall submit written notice of a claim of breach of contract under this Chapter to the Prime Recipient Contact in Article 8. who will forward to Prime Recipient's Vice President for Finance and Administration who shall examine Criminal Justice Partner's claim and any counterclaim and negotiate with Criminal Justice Partner in an effort to resolve the claim. 15. Governing Law The validity of this Agreement and all matters pertaining thereto, including, but not limited to, matters of performance, non-performance, breach, remedies, procedures, rights, duties, and interpretation or construction, will be governed and determined by the laws of the State of Texas. 16. Termination Either Party may terminate this Agreement by giving thirty (30) days advance written notice to the other Party. Prime Recipient shall pay the Agreement price, if separately. stated, for completed work it has Page 5 of 10 accepted, and the amount agreed upon by the Criminal Justice Partner and Prime Recipient for completed work for which no separate price is stated, or for partially completed work. In no event, however, shall payments to Criminal Justice Partner under this provision exceed the fixed-price amount authorized in Article 3. After such termination, Criminal Justice Partner shall promptly submit to Prime Recipient copies of all data, draft reports, and any other information related to the work performed under this Agreement. 17. General Provisions This Service Agreement is further governed by the terms and conditions of grant ("Prime Agreement") Health Resources Services Administration (HRSA) for the project entitled "Advanced Nursing Education - Sexual Assault Nurse Examiner" under Grant 1 T96HP32499-001-00, including any subsequent revisions, modification or amendments, which are attached and incorporated as Appendix C. Criminal Justice Partner agrees to perform this Service Agreement in accordance with the provisions of such referenced clauses and the other provisions of the Prime Agreement. In the event of any inconsistency between the provisions of the Prime Agreement and those of this article, the inconsistency shall be resolved by giving precedence to the provisions of the Prime Agreement. 18. Miscellaneous Provisions This Agreement constitutes the entire agreement between the Parties relative to the subject matter, superseding and cancelling all previous, all prior and contemporaneous oral or written agreements, discussions or understandings related to the subject matter, and may be modified or amended only by a written amendment signed by both Parties. This Agreement will not be assigned, in whole or in part, by either Party without the prior written consent of the other Party. Any attempt to do so shall be void. This Agreement is binding upon and will inure to the benefit of the Parties, their representatives, and successors in interest and permitted assigns. The failure of either Party at any time to require performance by the other Party of any provision of this Agreement will in no way affect the right to require such performance at any time thereafter nor will the waiver by either Party of a breach of any provision be taken or held to be a waiver of any succeeding breach of such provision or as a waiver of the provision itself. If any provision of this Agreement is held to be invalid, illegal or unenforceable, then such provision will be severed and will not affect the remainder of this Agreement. Neither Party will be liable to the other Party for any incidental, indirect, special, or consequential damage, however caused, and on any theory of liability, arising out of or related to the work performed under this Agreement. Prime Recipient is an agency of the State of Texas and nothing in this Agreement waives or relinquishes Prime Recipient's right to claim any exemptions, privileges, and immunities as may be provided by law. The individuals signing this Agreement on behalf of the respective parties represent that he/she has the authority to execute this Agreement as a duly authorized representative of said party. In witness whereof, the Parties have executed this Agreement on the day and year last specified below. Page 6 of 10 F . a�q P". Texas A&M University Health Science Center 0 Name: Julie Bishop Iry Title: Associate Executive Director Date: Page 7 of 10 LM Brazos Coun By: Name: Txw& TtAe,(3;. Title: CAQ(LYl I Date: 7/ Appendix A Statement of Work Texas A&M University: Faculty members from the College of Nursing (CON) at Texas A&M University (TAMC]) will serve as managing partner for the consortium. As such, all grant funds will stay with TAMU. The CON is expected to: • Host monthly meetings to plan the testimony preparation and mock testimony simulations. • Deliver the Texas SANE/Forensic Nursing Education Course curriculum. • Schedule the trainees for the experiential learning simulations for mock testimony (voir dire and expert testimony in a sexual assault case). • Provide registration information to the Criminal Justice Partner as necessary. • Support the cost of trainee lodging, travel, and per diem. • Provide continued professional development opportunities related to forensic health care topics. • Develop and implement a community of practice in which grant participants will receive mentorship. Criminal Justice Partners will have access and will be able to participate in the community of practice. • Evaluate the training program and make improvements based upon feedback from partners and participants. • Provide to the Criminal Justice Partner $10,000 per year for each year of the project to off -set costs incurred by the Criminal Justice Partner site. Criminal Justice Partner: Criminal Justice Partner will contribute to the project in the following manner: • Be available for experiential learning simulations for two days twice a year during years 1, 2, and 3 during the project period. Dates will be determined based upon availability of the courtroom and attomey(s). • Provide a courtroom setting for two days twice a year for the experiential learning simulation sessions. • Assign qualified attorney(s) to participate in experiential learning simulations for testimony preparation, voir dire and mock testimony and to provide feedback to grant participants during the simulations. The time required would be 8 hours per day for each attorney for the four (4) days per year. • Identify a point of contact for communication and participate in project meetings that will occur monthly for the first year of the project and bi-monthly for years 2 and 3 of the project. • Participate in project evaluation efforts. Page 8 of 10 Vol. pg; X07 Appendix B Invoice Billing Format Name: Brazos County Date: Address: PO Box 914 Agreement: M1901171 Bryan, Texas 77803 Account: 23-439531-01005 Invoice Number: Tax Identification Number: Final Billing: _ Yes — No Invoices may be emailed to srssubawarth@tamu.edu. Brief technical description of services (include dates): Total Due: $ Note. Invoices that include travel expenses for reimbursement must include receipts for the travel expenses to meet audit requirements. CERTIFICATION: I certify to the best of my knowledge and belief that the billed charges are in accordance with the terms and conditions of the agreement and that payment is due and has not previously been requested. I further certify that administrative/clerical salaries, office supplies, postage, or membership fees have not been claimed without approved justification. Signature FOR SRS USE ONLY: APPROVALS: liare I certify these costs were incurred to conduct research for referenced account and are properly chargeable to the account. All deliverables or reports required to date have been received and are acceptable. The work is currently on schedule and I am not aware of any delays or potential delays. Project Director Date Page 10 of 10 Vol. �_ - Pg. IO12) Brazos County Juvenile Justice Center Detention Services Agreement January 1, 2019— December 31, 2019 CONTRACT AND AGREEMENT FOR SECURE SHORT-TERM DETENTION OF TUVENILE OFFENDERS SPACE AVAILABLE j STATE OF TEXAS COUNTY OF BRAZOS § § BRAZOS COUNTY JUVENILE BOARD BRAZOS COUNTY JUVENILE JUSTICE CENTER Detention Services January 1, 2019 - December 31, 2019 This contract and agreement for secure short-term detention of juvenile offenders is entered into by and between Houston County, acting by and through its duly authorized representative (hereinafter "Juvenile Probation") and the Brazos County juvenile Board, acting by and through its duly authorized representative and County Judge, concerning detention residential services provided at the Brazos County juvenile justice Center (hereinafter "the Facility") by the Brazos County Juvenile Services Department (hereinafter "Service Provider") pursuant to license granted by the Texas Juvenile Justice Department and/or any other appropriate State agency with licensure or regulatory authority over this facility. ARTICLE I PURPOSE 1.01 Whereas Houston County, in order to carry out and conduct its juvenile program in accordance with the juvenile Justice Code, Title III of the Texas Family Code has need of the use of detention facilities to house and maintain children of juvenile age, who are referred to a detention facility for act(s) of delinquency or act(s) indicating a need for supervision, during pre-trial and pre-dispositional status by the Court. The placement facility to be utilized is owned and operated by Brazos County and Service Provider, and is located at 1904 HWY 21 W., Bryan, Texas 77803. ARTICLE R TERM 2.01 The term of this Agreement is for 12 months commencing January 1, 2019 - December 31, 2019. It shall be automatically renewed for one (1) year terms thereafter, commencing January 1st and ending December 31St of each year, unless one party notifies the other in writing, at least thirty (30) days prior to the expiration of said term, of its intention to not renew this Agreement. ARTICLE lII PROVISIONS OF SERVICES 3.01 A. Service Provider will provide: room and board, supervision twenty-four hours per day, seven days a week; routine medical examination and treatment within the Facility (but shall not provide or pay for emergency examination, treatment, or hospitalization outside the Facility); an approved education program; recreation facilities; and crisis intervention to each child placed within the Facility. B. If emergency examination, EMS treatment, health care treatment and/or hospitalization outside the Facility ("Outside Treatment") is required for a child placed in the Facility, the Administrator of the Facility is authorized E 02 pg. Lo Brazos County Juvenile Justice Center Detention Services Agreement January 1,2019— December 31, 2019 to secure the Outside Treatment at the expense of juvenile Probation and agrees to indemnify and hold harmless Service Provider, its officers, directors, representatives, agents, shareholders and employees from any and all liability for charges for Outside Treatment The Administrator shall notify the appropriate juvenile Probation officials of Outside Treatment within twenty-four (24) hours of its occurrence. C. Children from juvenile Probation who are alleged to have engaged in delinquent conduct, or conduct indicating a need for supervision, as reflected in a Child in Need of Supervision Order (CIMS) will be admitted to the facility under the authority of any juvenile court having jurisdiction or its designated official. Children not released within forty-eight (48) hours (excluding weekends and holidays) must have a detention hearing in the Madison County juvenile court in accordance with the Texas Family Code, Title III (Section 54.01). If the child is ordered detained, a certified copy of the detention order must be delivered to the detention Facility prior to the child's re-admission. D. Each child placed in the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the facility administrator and staff of the Facility. E. Acceptance of a child by the Facility will be determined by Brazos County Juvenile Facility Staff. Service Provider reserves the right to refuse admission of any child deemed inappropriate. Service Provider has resolved to operate the Facility in compliance with the juvenile Justice and Delinquency Prevention Act, and therefore, Service Provider will not accept children whose detention would prevent the Facility from complying with the Juvenile justice and Delinquency Prevention Act or those "juveniles who are charged with or has committed offenses that would not be criminal if committed by an adult or offenses which do not constitute violations of valid court order, or such non-offenders as dependent or neglected children." Section 223(a) (12) (A), juvenile Justice Delinquency Prevention Act. No child who is intoxicated or in need of immediate medical attention will be accepted under any circumstances without having been seen, treated and released by a medical professional and given written medical clearance. If a child is accepted by the Facility from juvenile Probation and the child thereafter is determined to be, in the sole judgment of the Administrator, mentally or physically unfit, dangerous, unmanageable, unsuitable for the program or combination of such conditions or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Service Provider shall notify Juvenile Probation of this determination. The child shall immediately be removed from the Facility but in no event longer than twenty four (24) hours after notification. It will be the responsibility of juvenile Probation, at its expense, to provide for the transportation for the removal of the child. Any child not removed from the facility within 24 hours will be transported by Service Provider to juvenile Probation and juvenile Probation will be charged the cost of staff, time and fuel for the transportation. The daily rate of detention shall increase to $200.00 for any child not removed within the 24 hour period. Any damage to county property or juvenile facility fixtures will be paid for by the juvenile Probation Department and charges will be filed against the juvenile with the Brazos County Sheriffs Department F. Service Provider agrees that the facility will accept any child who qualifies, without regaid to such child's religion, race, creed, sex or national origin. G. It is further understood and agreed by the parties that children placed in pre-adjudication care in the Facility shall be removed from the Facility by the appropriate authorities from juvenile Probation, of its agents, servants or employees At the conclusion of the ten (10) day working period authorized by the court order issued at the conclusion of the initial detention hearing by the judge of the appropriate juvenile court unless a new order has been issued authorizing the continued detention, and a copy of the new order has been delivered to the Facility, or unless a waiver of the ten (10) working day hearing has been executed and a signed copy of the waiver is received by the Facility. A copy of the order issued pursuant to the waiver shall be furnished to the Facility. The same understanding and agreement between the parties exists with the exception that court orders may authorize detention for up to fifteen (15) working days after the initial hearing and detention period. Brazos County JuvenUe Justice Center Detention Services Agreement January I, 2019 -December 31, 2019 H. It is further understood and agreed by the parties that, children may be released to the Probation Officer or other appropriate authority of Juvenile Probation pursuant to: (a) paragraph E of this Article, (b) an Order of Release signed by the Judge of the Juvenile Court of Houston County. I. Service Provider shall be in compliance with all standards and requirements of the Texas Juvenile Justice Department and all applicable State and Federal law. J. Service Provider shall provide twenty (24) hour supervision for each child, including the supervisiori by detention staff during sleeping hours in a Secure Facility. K. Each child placed in the Facility shall be provided the opportunity to complete the Massachusetts Youth Screening Instrument (MAYSI 2) as required by the Texas juvenile Justice Department. Facility personnel administering the MAYSI-2 shall be properly trained, sign the warning page, and document time and date administered. The MAYSI-2 shall then be promptly provided to Juvenile Probation of the detaining county. L. Each child placed in the Facility shall be enrolled in an educational program. Special steps shall be taken to comply with requirements of Special Education students and their needs. M. It is further understood and agreed by the parties that nothing in this contract shall be construed to permit Juvenile Probation, its agents, servants, or employees any way to manage, control, direct or instruct Service Provider, its directors, officers, employees, agents, shareholders and designees in any manner respecting its work, duties functions pertaining to the maintenance and operation of the Facility. However, it is also understood that the juvenile Court of Houston County shall control the conditions and terms of detention supervision as to a particular child pursuant to the Texas Family Code, Section 51.12. ARTICLE IV COMPENSATION 4.01 For and in consideration of the above-mentioned services, Juvenile Probation agrees to pay Service Provider the sum of $100.00 per day; the cost includes any duration during a 24 hour period for each child. The daily rate shall be paid to Service Provider for each day a child is in detention. The cost is based on the projected actual cost of care for children in the facility. 4.02 Every child shall receive basic detention services. Additional services that require or request special accommodations, medications, including, but not limited to: psychological assessments, mental health care, medical treatment, Chapter 55 evaluations (fitness to proceed), special accommodation services, interpreters, special dietary needs, will be paid for by the Department. 4.03 Psychological services may be provided to the child on an as needed basis at the request of the Juvenile Probation Department and shall be paid for by the Department. 4.04 Service Provider will submit an invoice for payment of services to Juvenile Probation on a monthly basis. Said invoice shall be submitted with ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific _ clients if appropriate, date service was rendered, total daily cost, and total monthly cost Each' invoice received for payment will be reviewed by Juvenile Probation in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Juvenile Probation in a timely manner. If payments are not received timely, acceptance of youth will be denied until full payment is received. 4.05 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Juvenile Probation under this contract. Service Provider shall account separately for state funds received and expended utilizing the following Generally Accepted Accounting Practices (GAAP): 1. Service Provider has an outside audit completed on a yearly basis which specifies Vol., Pg. - l Brazos County Juvenile Justice Center Detention Services Agreement January 1, 2019- December 31, 20I9 receipt and expenditure of State funds. Service Provider shall forward a copy of the annual outside audit to juvenile Probation by March 1 following the end of the fiscal year. 2. If Service Provider does not obtain an annual outside audit, then Service Provider shall provide a separate accounting of funds received from juvenile Probation in whole or in art paid from state funds. the accounting shall clearly list the state funds received from Juvenile Probation and account for expenditures of said funds including documentation of appropriate expenditures as well as the yeafs tax forms and documentation. The accounting shall be provided to Juvenile Probation thirty (30) days prior to the renewal date of the contract 4.06 It is understood and agreed by Service Provider that this Agreement is funded in whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. 4.07 Service Provider agrees to make claims for payment or direct any payment disputes to Juvenile Probation's Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 4.08 Service Provider will provide certification of eligibility to receive State funds as required by Texas Family Code Section 231.006. 4.09 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. ARTICLE V ADDITIONAL TERMS & AGREEMENTS 5.01 Prior to transporting a child to the Facility for placement in detention, Juvenile Probation shall call the Facility to ensure the child will be considered for acceptance. Placement of children by authorized officers of Juvenile Probation may be denied as determined by the Facility. 5.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper order/ authorization from the Juvenile Court of Houston County. ARTICLE VI EXAMINATION OF PROGRAM & RECORDS 6.01 Service Provider agrees that it will permit Juvenile Probation to examute and evaluate its program of services provided under the terms of this agreement and/or to review its record periodically. This examination and evaluation of the program may include site visitation, observation of programs in operation, interview and the administration of questionnaires to the staff of Service Provider and the children when deemed necessary. 6.02 Service Provider shall provide to juvenile Probation such descriptive information on contracted children as requested on to provided by Juvenile Probation. . 6.03 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or juvenile Probation any and all books, documents or other evidence pertaining to the costs and expenses of this Agreement 6.04 Service Provider will keep a record of services provided to Juvenile Probation under this Agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services Vol. 2 Pg. 1 Brazos County Juvenile Justice Center Detention services Agreement January 1, 2019— December 31, 2019 furnished as may be requested by juvenile Probation. Service Provider will maintain the records (as referenced above) for seven (7) years after the termination of this Agreement. 6.05 Service Provider understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Contractor further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. Contractor will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the Contractor and the requirement to cooperate is included in any subcontract it awards." ARTICLE VII CONFIDENTIALITY OF RECORDS 7.01 Service Provider shall maintain strict confidentiality of all information and records relating to children involved in juvenile Probation, and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. ARTICLE VIII DUTY TO REPORT 8.01 Allegations Occurring Inside the Facility. As required by Texas Family Code Chapter 261 and Title 37 Texas Administrative Code Chapter 358, or successor provisions, Service Provider, and any of its employees, interns, volunteers or contractors, shall report any allegation or incident of abuse, neglect, exploitation, death or other serious incident involving a child in a juvenile justice facility or juvenile justice program in the following manner: A. For all allegations and incidents except sexual.abuse and serious physical abuse: within'twenty-four (24) hours from the time the allegation is made, to the following- 1. ollowing 1. Local Iaw enforcement agency; and Texas juvenile justice Department by submitting a TJJD Incident Report Form to facsimile number 1- 512-424-6716 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786- 7263, followed by submitting the report within 24 hours of said call). In addition, for serious incidents, a treatment discharge form or other medical documentation that contains evidence of medical treatment pertinent to the reported incident shall be submitted to the Texas juvenile justice Department within 24 hours of receipt; and 3. With respect to juveniles placed by Juvenile Probation, the T)JD Incident Report Form shall also be sent to Juvenile Probation within 24 hours at facsimile number (936) 241-6231and Service Provider shall contact Juvenile Probation by telephone at (936) 241-6230 within 24 hours. B. For allegations and incidents of sexual abuse or serious physical abuse: 1. Local law enforcement agency immediately, but no later than one (1) hour from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone to law enforcement; 2. Texas juvenile justice Department shall be notified immediately, but no later than four (4) hours from the time a person gains knowledge of or suspects the alleged serious physical abuse or sexual abuse. The initial report shall be made by phone by calling toll-free 1-877-786-7263. Within 24 hours of the report by phone, the completed TJJD Incident Report Form shall be submitted by facsimile number 1-512-424-6716 or by email at abuseneglect@tjjd.texas.gov and 5 E vu.Vof..4 pg Brazos County Juvenile Justice Center Detention Services Agreement January 1, 2019- December 31, 2019 3. With respect to children placed by Juvenile Probation, the TJJD Incident Report Form shall also be sent to juvenile Probation within 24 hours at facsimile number (936) 241-6231. 8.02 Allegations Occurring Outside the Facility. Any person who witnesses, learns of, receives an oral or written statement from an alleged victim or other person with knowledge or who has a reasonable belief as to the occurrence of alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile, but that is not alleged to involve an employee, intern, volunteer, contractor, or service provider of a program or facility, shall be immediately reported to law enforcement or to other appropriate governmental unit as required in Texas Family Code Chapter 261. 8.03 As used within this Agreement: A. An allegation or incident includes the witnessing, learning, or receiving an oral or written statement from an alleged victim or other person with reasonable belief or knowledge as to the occurrence or an alleged abuse, neglect, exploitation, death or other serious incident involving a juvenile in a juvenile justice facility or juvenile justice program. B. A serious incident is attempted escape, attempted suicide, escape, reportable injury, youth -on -youth physical assault or youth sexual conduct. C. Sexual abuse is conduct committed by any person against a juvenile that includes sexual abuse by contact or sexual abuse by non -contact. D. Serious physical abuse is bodily harm or condition that resulted directly or indirectly from the conduct that formed the basis of an allegation of abuse, neglect or exploitation, if the bodily harm or condition requires medical treatment by a physician, physician assistant, licensed nurse practitioner, emergency medical technician, paramedic or dental E. A juvenile justice facility is a facility, including its premises and affiliated sites, whether contiguous or detached, operated wholly or partly by or under the authority of the governing board, juvenile board or by a private vendor under a contract with the governing board, juvenile board or governmental unit that serves juveniles under juvenile court jurisdiction. The term includes: a public or private juvenile post -adjudication secure correctional facility required to be certified in accordance with the Texas Family Code; and a public or private non -secure juvenile post -adjudication residential treatment facility housing juveniles under juvenile courtjurisdiction. F. A juvenile justice program is a program or department operated wholly or partly by the governing board, juvenile board or by a private vendor under contract with the governing board or juvenile board that serves juveniles under juvenile court jurisdiction or juvenile board jurisdiction. The term includes a juvenile justice alternative education program and a non-residential program that serves juvenile offenders while under the jurisdiction of the juvenile court or juvenile board jurisdiction and a juvenile probation department. ARTICLE DC CRIMINAL HISTORY SEARCHES 9.01 Criminal history searches shall be conducted by Service Provider for any and all of its employees, interns, volunteers or contractors providing services in a juvenile justice facility or juvenile justice program that may have direct unsupervised access to children in the facility or program. 9.02 Criminal history searches shall include the following- A. ollowing A. Texas criminal history fingerprint -based criminal history background search through the Texas Department of Public Safety. f Brazos County Juvenile Justice Center Detention Services Agreement Januaty 1, 2019 --December 31, 2019 B. Local law enforcement sex offender registration records check through the Public Sex Offender Registry on the Texas Department of Public Safety website. C. Federal Bureau of Investigation fingerprint -based criminal history background search at the National Crime Information Center; internet-based searches shall not be used to conduct this background search. 9.03 A copy of the initial criminal history report required by this Agreement and any reports reflecting subsequent criminal activity shall be maintained for monitoring purposes for whichever of the following occurs later: duration of the individual's employment or period of service; minimum of three (3) years, or until any pending litigation, claim, audit or review and all questions arising there from have been resolved. 9.04 As used within this Agreement, a disqualifying criminal history is a history that includes any one of the following: A. A felony conviction against the laws of this state, another state, or the United States within the past ten (10) years; B. A deferred adjudication for a felony against the laws of this state, another state, or the United States within the past ten (10) years; C. A current felony deferred adjudication, probation or parole; D. A jailable misdemeanor conviction against the laws of this state, another state, or the United States within the past five (5) years; E. A deferred adjudication for a jailable misdemeanor against the laws of this state, another state, or the United States within the past five (5) years; F. A current jailable misdemeanor deferred adjudication, probation or parole; or G. The requirement to register as a sex offender under Chapter 62 of the Texas Code of Criminal Procedure. 9.05 In addition to the criteria and time frames set forth in the above definition of disqualifying criminal history, an individual must not have direct unsupervised access to children in a facility or program until at least one year has elapsed since the completion of any period of incarceration, community supervision, or parole. 9.06 Any of Service Provider's employees, interns, volunteers or contractors with a disqualifying criminal history shall be prohibited from having direct unsupervised access to children in a juvenile justice facility or a juvenile justice program. 9.07 juvenile Probation reserves the right, in its sole discretion, to prohibit any individual with a prior criminal history from being placed in a position that involves direct unsupervised contact with children. ARTICLE X DISCLOSURE OF INFORMATION 10.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to juvenile Probation, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to juvenile Probation: A. Any and all corrective action required by any of Service Provider's licensing authorities; B. Any and all litigation filed against Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children; Brazos County Juvenile Justice Center Detention Services Agreement January 1, 2019- December 31, 2019 C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of Service Provider that has direct contact with children; D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with children was the alleged or designated perpetrator; E. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children that are registered sex offenders; and F. The identity of any of Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with children that have a criminal history. For the purpose of this Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. 10.02 Service Provider agrees and understands it has an affirmative and ongoing duty to ascertain and disclose to Juvenile Probation any and all of the foregoing information as to any individual, whether an existing employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider, prior to placing that individual in a position that involves direct unsupervised contact with juveniles in a juvenile justice facility or juvenile justice program. ARTICLE XI EQUAL OPPORTUNITY 11.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. It will not unlawfully discriminate against employee, prospective employee, child, chiIdcare provider, or parent on the basis of race, sex, religion, disability or national origin. Service Provider shall abide by all applicable federal, state and local laws and regulations. ARTICLE XII ASSIGNMENT & SUBCONTRACT 12.01 Service Provider may not assign or subcontract any of its rights, duties and /or obligations arising out of this Agreement without the written consent of juvenile Probation. ARTICLE XIII OFFICIALS NOT TO BENEFIT 13.01 No officer, employee or agent of juvenile Probation and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. 11 ARTICLE XIV DEFAULT 14.01 Juvenile Probation may, by written notice of default to Service Provider, terminate the whole or any part of this .Agreement, as it deems appropriate, in any one of following circumstances: Brazos County Juvenile Justice Center Detention Services Agreement January 1, 2019— December 31, 2019 A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or B. If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms and in either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period of ten (10) days. ARTICLE XV TERMINATION 15.01 This Agreement may be terminated for any reason: A. By either party upon ten (10) days written notice to the other party of the intention to terminate; or B. Upon expenditure of available funds. 15.02 If at any time during the term of this agreement Juvenile Probation, in its sole discretion, determines that the safety of children being served under this Agreement may be in jeopardy, Juvenile Probation may immediately suspend the effect of this Agreement, including but not limited to the obligation to pay, upon giving notice to the Service Provider. ARTICLE XVI WAIVER OF SUBROGATION 16.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Juvenile Probation. Service Provider also waives any rights it may have to indemnification from Juvenile Probation. ARTICLE XVII REPRESENTATIONS & WARRANTIES 17.01 Service Provider hereby represents and warrants the following: A. That it has all necessary right, title, license and authority to enter into this Agreement; A. That it is qualified to do business in the State of Texas; that it hold all necessary licenses and staff certifications to provide the type (s) of services being contracted for, that it is in compliance with all statutory and regulatory requirements for the operations of its business and that there are no taxes due and owing to the State of Texas, the County of Brazos or any political subdivision thereof; B. Brazos County will maintain in force policies of general liability insurance against loss to any person - — ($100,000.00) or property occasioned by acts ($100,000.00) or omissions of Service Provider providing limits of $300,000.00 per occurrence for bodily injury and $100,000.00 per occurrence of property damage. Certificate of Liability Insurance shall be furnished to Juvenile Probation. Furthermore Juvenile Probation shall be notified immediately upon any changes in the status of the insurance policy and shall promptly furnish updated certificates of insurance to juvenile Probation. C. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation, neglect, death or serious incidents involving a child under the supervision of juvenile Probation in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile justice Department administrative rules regarding abuse, 9 VW. , 1 '7 Brazos County Juvenile Justice Center Detention Services Agreement January 1, 2019—December 31, 2019 neglect, exploitation, death or serious incidents; and that, if it has employees, interns, volunteers, subcontractors, agents and/or consultants that have contact with children in a juvenile justice facility or juvenile justice program, then it shall prominently post in all public and staff areas of any and all of its offices/facilities, both the English and Spanish language versions of the following official notice forms that are available on the Texas juvenile Probation Commission website: Notice to Public Regarding Abuse, Neglect and Exploitation and Notice to Employees Regarding Abuse, Neglect and Exploitation. ARTICLE XVIII TEXAS LAW TO APPLY 18.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazos County, Texas. ARTICLE XIX VENUE 19.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas. ARTICLE XX LEGAL CONSTRUCTION 20.01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein. ARTICLE XXI PRIOR AGREEMENTS SUPERSEDED 21.01 This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral Agreement between the parties respecting the within subject matter. This Contract and Agreement is executed with the declared intention of the parties that this Contract and Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by juvenile Probation for the children placed in the Facility by the Judge of Houston County having juvenile jurisdiction ARTICLE XXII PRISON RAPE ELIMINATION ACT 22.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons, _ including juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse and sexual harassment in facilities housing adult and juvenile Offenders. [PREA §115.312(a)] Under PREA, Service Provider is complying with PREA standards [PREA §115.312(b)] shall make available to the CJPO all incident -based aggregated data reports of sexual abuse at its facility within 24 -hours of the allegation., and all such data may be requested by the Department of Justice from the previous calendar year no later than June 301h [PREA §115.387(e) and (f)l 10 Vol. a P9. l 1 S Houston Proba�n; e Chief Juvenile ProlXtion Officer Ho on County A. (? I CUA . . Su,t; onzed Official jw�6"$4-a�i)VJ1 C/" owo 'oC -.1 Breus County Juvenile Justice Center Detention Services Agreement January 1, 2019—December 31, 2019 1 Brazos County juvenile Justice Center Linda Ricketson Executive Director Duane Peters Chairman, Juvenile Board BRAZOS COUNTY COMMISSIONERS COURT ON 20 FULLY EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THOFULL FORCE AND EFFECT OF AN ORIGINAL. By: Duane Peters, County Judge 200 S. Texas Ave., Ste. 332 Bryan, TX 77803 Phone: 979-361-4102 Fax: 979-361-4503 Brazos County, Texas Enterprise Resource Planning (ERP) System Selection & Implementation Project Charter VISION STATEMENT: The project will provide an integrated enterprise financial system that will support Brazos County staff in the delivery of government services and activities, take advantage of best practices, and improve the efficiency and effectiveness of the County's business processes. PROJECT OVERVIEW: The County will assess its needs and select a new Enterprise Resource Planning (ERP) software system by December 2018. The project is focused on replacing current legacy systems which provide some ERP functions that are not meeting the Counry's needs, as well as determining a preliminary plan of action for possible integration of other key County systems. PROJECT PURPOSES: a. Assess the County's software needs and replace specific core business systems and peripheral systems with a modernized transaction based, integrated ERP system, where appropriate. b. Improve County -wide communication through improved access to information. c. Create more effective business processes and maximize the replacement of paper -oriented processes using a -forms and workflow. d. Improve the ability for County employees to perform self-service related actions. e. Provide better front-end services by improving the County's back -end services and systems. PROJECT OBJECTIVES: The County hopes to accomplish the following objectives with the successful completion of this project: 1. Complete analysis of our existing legacy systems, tools and processes before purchase of the new ERP ,system to identify areas of functionality that need better alignment with the goals of the County. 2. Develop the data to create benchmarks and performance measures within departments. 3. Add and improve functionality in administrative activities such as on -boarding employees, managing benefits selection, processing purchase orders and payments by utilizing the benchmarks and performance measures developed. 4. Improve -quality and accessibility of infotmation for decision support by increasing the number of end-users who can open the application using a site or enterprise license, by integrating siloed data and by providing web accessibility for other employees. 5. Eliminate at least 20% of the.County's paper-based workflow processes by utilizing workflows within the ERP product 6. Reduce redundant data entry, storage, and paper processing by incorporating tasks that currently reside in peripheral systems such as Clockwise, Compulink, SAFE, Quickbooks and System G into the comprehensive ERP solution. Vol.i pg. 7. Enable e -Government initiatives by implementing a public -facing portal for County transparency. 8. Improve the quality and quantity of end-user documentation and training by customizing vendor documentation to meet the specific requirements of the County. 9. Increase the use of ERP custom report writing software by making training on that software available to at least one user per department. PROJECT INFLUENCES: 1. Available resources for implementing the selected solution such as staff time and financial resources. 2. Current processes that have been in existence for an extended period of time are paper-based and are based on outdated technology. 3. The project approach focused on the County issuing a single RFP for an integrated ERP system that incorporates functionality to support County staff in the delivery of services. 4. The ever-changing legislative, accounting, and reporting environment requires continuous improvement and accessibility of County resources and information. CRITICAL SUCCESS FACTORS: a. Ensuring that all the ERP needs of the County are thoroughly defined, documented and understood by the vendors. b. Willingness for business process reengineering during the FAP implementation effort c. Vendor understanding of what the County is trying to accomplish with a new system. d. Obtaining buy -in from the departments on the process for defining the needs and selecting a new system. e. Gaining ownership by the departments on the selected system. f. Ensuring that the selection process is conducted tinder a sound and unbiased process. g. The County providing adequate resources to the selection and implementation of the system. h. County staff performing due diligence in reviewing the potential vendor solutions to ensure that the selected solution will meet their needs. i. Ensuring that all users can effectively use the system. j. Having user support teams and a help system in place to provide quality, timely help to trained users and to provide training to new employees and users. Page 2of10 Vol. Pg. a PROJECT SCOPE: • This project will impact the business processes that the County employs to accomplish most financial and human resources related tasks. Many County employees will be affected as current paper-based processes are moved to the new ERP system including the following areas: o Accounts Payable o Accounts Receivable o Daily Cash o Revenues o Expenditures o Bank Reconciliations o Journal Entries o Reporting o Trust Accounts o Jury Payments o Purchasing o Contract Management o Human Resources o Payroll o Position Budgeting o Affordable Care Act o Benefits o Employee Onboarding o Timekeeping o Budgeting o Forecasting o Position Control o Longevity o Travel o Training o Family Medical Leave Act o Capital Assets o Inventory Management o Depreciation o VPork Order Processing o Grant / Project Accounting o Permits •f o Inspections o Fleet, Equipment & Facilities Management o Project / Portfolio Management o Compliance t o Transparency o Law Enforcement Scheduling ft Page 3 of 10 Vol. a2 Pg. -Loa GUIDING PRINCIPLES: The County shall adhere to the following principles throughout the planning, design and implementation of the project: 1. Information is a County asset that should be managed and secured while still being transparent to constituents where appropriate. 2. Establish common processes and practices across the County, wherever possible. 3. Focus on process and transaction quality; build quality at the source. 4. Provide relevant, timely, and consistent management information. 5. Minimize resources allocated to transactional activities; focus more on information to run the business. 6. We will embrace process improvement strategies and encourage the implementation of configurable software using the functionality provided by the software with customization of the source code only considered as a last resort with Governance Committee approval and Executive Committee oversight. 7. The Governance Committee shall be composed of select department Ieadership staff or other County executives who are committed to dedicating appropriate staff resources to ensure the success of the project. 8. Decisions related to project activities and system implementation shall be developed for the betterment of the entire County. 9. Department needs shall be given adequate consideration in the development of project policies and activities. 10. The new system should be comprehensive and minimize the need for integrations. 11. The County shall commit to providing adequate staffing and financial resources to ensure the success of the project, during and after its completion. 12. The Governance Committee commits to ensuring that adequate training is available to project team staff and Count} system users during the implementation, prior to placing the system into production, and for affected users after the system is in production. 13. The project shall strive to decentralize operational responsibilities and approvals to the degree reasonable and possible. PROJECT MILESTONES AND TIMELINE: • Evaluation of Needs • Plan of Action • Review Plan of Action by County • Software Selection Phase: o Release of ERP RFP: o Select Preferred Vendor: o Negotiate ERP Contract: • Implementation Management Phase: 2017 Spring 2018 Summer 2018 May 2018 October 2018 November 2018 Phased implementation 2019-20 2, Page 4 of 20 ERP SELECTION AND IMPLEMENTATION PROJECT PROJECT ORGANIZATION STRUCTURE The following are the roles that will be employed for the County's Business Application Needs Assessment and System Selection phase of the project. These roles are essential for the success of the project and are intended to define the project reporting structure and lines of authority for decision-making. This structure will be modified once the vendor selection has been made and the implementation phase of the project begins. The management component of the project consists of the Project Sponsor, the Governance Committee, the Project Manager and the Project Coordinators. The Project Manager reports directly to the Project Sponsor. Leadership is further broken down into Process Area Team leads and during the implementation may include the need to develop Team Leads for Communications and Change Management. The Project Management team will be comprised of the Project Sponsor, Project Manager and Project Coordinators. The Subject Matter Experts (SMEs) listed are examples and may change as requirements change. Department heads may assign or reassign SMEs as needed. Further description of the teams, membership and responsibilities are outlined in the following table: Executive Sponsor Commissioners Court Duane Peters Sreve Aldrich Sammy Catalena Nancy Berry Irma Cauley Project Sponsor County Auditor —Katie Conner Provide sufficient resource provisioning — Convey authority for the project — Sign off on contractual changes to budget, scope, or time Ensure projection completion within the constraints of scope, budget, and time - Assist in development of the project charter — Maintain the project vision Act as the project champion — Be visibly committed to the project — ldentify and support the County project manager — Lead the Governance Committee and remove project roadblocks — Approve action plans — Participate in contract negotiations Obtain the necessary County resources to meet the project objectives Provide a strategic perspective when defining the needs for a future ERP and associated processes, where appropriate — Be the primary liaison with Executive Sponsors Complete a Lessons Learned evaluation at close of project 1�� 1 Page 5 of 10 Vol. a�� Pg. Project Manager Mary BIankenship, IT Project Manager W Ensure project completion within the constraints of scope, budget, and time - Participate in managing the County staff responsibilities Act as the key liaison to the selected vendor. Schedule various meetings - Ensure that prompt and clear communications to County department staff is conducted - Oversee planning activities associated with project Work with the Governance Committee and other County department leaders to coordinate County resources to meet the project objectives. - Manage Count} participation in project activities -> Ensure that project deliverables are reviewed by appropriate County staff - Provide progress updates to County management, County Commissioners Court and other interested stakeholders -- Participate on the Project Governance Committee Participate in contract negotiations Develop and execute implementation plans for non -ERP technology and process improvements -- Complete a Lessons Learned evaluation at close of project Page 6 of 10 Project Amy Bates Coordinators Brian Pratt Bill Holland Project Eric Caldwell, CGCIO Governance Laura Davis, Treasurer Committee Ircnc Jett, Budget Officer Jennifer Salazar, HR Director William C. Wendt, Purchasing Agent Assist project manager in completing the project within the constraints of scope, budget, and time Take minutes at meetings Ensure project communications are distributed Assist with County participation in project activities Complete a Lessons Learned evaluation at close of project Ratify the project charter Work with the County departments to ensure that all needs are identified Work with County staff to make project decisions Obtain the necessary County resources to meet the project objectives Determine vendor selection criteria Review and provide feedback on project deliverables Revicw and provide feedback on vendor proposals Participate in proposal analysis meeting Attend vendor demonstrations Conduct reference checking and site visits, if performed Provide input / make timely decision on a recommended final vendor Participate in other project -related meetings Provide a strategic perspective when defining the needs for a future ERP and associated processes, where appropriate Complete a Lessons Learned evaluation at close of project Page 7 of 10 ERP Subject Diana Talley - Provide information on current County Matter Jeanine Scarmardo processes, systems and peripheral systems used Experts Shelley Turek - Articulate needs and desires for a new ERP and (SMEs) Laura Cook associated processes Cynthia Tomas Carla Field - Develop an understanding of how a future ERP and Flo Workman associated processes might operate Karen McQueen Quantify time spent on conducting current process- Gracic Aguilar related activities Helen Cook - Review module specifications Theresa Turrubiartes - Review and provide feedback on appropriate Darla Dempsey sections of vendor demonstrations Barbara Roberts Lupe Washington Traci Conde Lisa Paradis Gail Davis Katherine Hall Marshall Moehlman Zachary Reynolds Amber Arredondo Lewis Stracener Timesheets: Melissa Leonard Patty Golson Laura Cook Lynda Sowders Lewis Stracener Allan Seale On Boarding: Stephen Gaton Garrett House Technical Kathy Pictson, Sr. Systems _ Define technical requirements Team Lead Analyst - Review and provide feedback on vendor proposals Conduct due diligence on technical aspects of the vendors' solutions Assess impact of solutions on the County technology infrastructure Ensure vendor solutions conform with County technical standards Vd. � Pg- � Page 8 of 10 PROGRAM MANAGEMENT STANDARDS AND PROCEDURES It is important to ensure that the entire project team is aware of the project standards and procedures, so that project deliverables are both uniform and easily referenced. There will be a centralized project repository for all communication, scheduling and documents. A formal Change Management Plan will be produced in coordination with the selected vendor as an output of the project implementation. Lrs»es and Action Itemrs Alann�revnent:- • An issues and action items log will be placed on the project's repository. The issues database will include a description of the issue, a brief narrative of the potential impact to the project, date reported, date resolution needed, responsible party for follow up, and date resolved. • The issues log review will be a part of the periodic Project Management meeting. • The SMEs and Team Lead will bring to the County Project Manager issues that need approval / resolution in a timely manner. • To not impede the progress of the team, all reported issues should have two business days turnaround for an initial response by the Project Manager or Project Coordinators. Bxdget M eincrgemeent- • Budget tracking for the project will be monitored and reported by the Project Manager to the Project Sponsor and the Governance Committee including approval of payments for milestones. • A separate project budget will be developed by the County at the end of the selection process as the new ERP software is selected. Aleei%n,g Manage.,went.• The following ground rules should be followed with respect to project meetings: • Honor other people's time. Be prompt in showing up at meetings (i.e., meetings will start at the scheduled time and end at the scheduled time). • Attendance is strongly encouraged. If not available, have your back-up attend and brief your designated back-up prior to the meeting. • Bring your calendar to the meeting. Keep your Outlook calendar current. • Pagers/phones off or on vibrate. No surfing / emailing. • Respect everyone's opinion. • Do not interrupt others while they speak. One person speaking at a time, no sidebars. • Speak -up, silence is consent. We will either actively contribute to decisions or implicitly agree to the outcome. Strive for consensus. • Get to the point. Stay focused, stay out of the weeds. Use the parking lot if necessary. • Keep it functional, not personal. • Major issues, action items and risks identified during the meeting should be communicated to the County Project Manager for logging purposes. Vol. 222 pg. � Page 9 of 10 Deci rion Alal ngezwent.- • Various types of decisions will be made during the course of the project. • A decision database will be maintained by the County Project Manager in the repository to track major decisions made during the course of the project to include: o Process -related decisions o Policy -related decisions o Significant system configuration dccisions o Other key project decisions • Significant project decisions will be escalated to the Governance Committee. • The results of these decisions will be communicated to and logged by the County Project Manager to the repository. T'i�i�eli�re .lInnagernent.• • Management of the project timeline during the course of the project will be the responsibility of the Project Manager and Project Sponsor. • Progress against the targeted project timeline will be monitored by the Project Manager and Project Coordinators and discussed at the periodic project status meetings. Significant variances to the schedule will be communicated by the Project Manager to the Governance Committee. Approvals: This project charter has been reviewed and agreed upon by the Governance Committee which includes all Eric Cal wellChief I,nff000 ma�tion Officer baric Conner, Auditor Date ?_(D Datc Za /8 Date dw%/v Date d"► hs Date zo, Date Z� This ect is urther ap r ved and agreed upon by Commissioner's Court daredJ /11. , DO 7 Duane Peters, County judge Page 10 of 10 V'•• RFP 18-139 ERP Solution Tabulation Max Points Available Triniti Oracle Consulting AST Services Ciber Highstreet Proposal 5 1 2 Software Capabilities 25 5 10 Company Profile 13 2 6 Proposed Services Implementation 6 1 3 Training 5 1 4 Research & Development 8 7 7 Warranty, Maintenance & Support Warranty 4 1 2 Maintenance 4 2 3 Support 5 3 4 Pricing 25 14 12 Total Points 100 37 53 Recommended Award: Oracle Consulting S Approved: fir, ` Date: 2 Zrf I r 4 3 0 20 20 0 9 5 0 4 2 0 5 2 0 7 2 0 3 3 0 3 3 0 4 4 0 16 24 0 vier 4 15 7 4 3 6 3 3 3 25 75 68 0 73 i SLE 01 Brazos County pry r` Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 FAX (979) 361-4293 February 12, 2019 Ingram, Wallis & Co., P.C. 2100 East Villa Maria, Suite 100 Bryan, Texas 77802 Re: Extension of Contract # 19-015R Independent Auditing Services for Brazos County. Brazos County appreciates the quality work your company has provided and would like to exercise an extension option for Contract #19-01SR previously known as 18-039R and 2014-45. All terms, conditions, and pricing shall remain the same. This extension will be a two (2) year extension from August 16, 2019 to August 15, 2021. To accept the extension option, please fill out the information and sign below. Return the signed documents by email to lmaness@brazoscountytx.gov or fax to (979) 361-4293, along with an updated Letter of Engagement, Certificate of Insurance, 1295 form and HB 89 form. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4284. Contact Name: James D. Tngram, TV Title: President E -Mail: jdi4na,ingram-walHs.com - Telephone: 979-776-2600 INGRAM, WALLIS & Cnno., C. Awa'f� 1J Authorize ignatdre BRAZOSCOUNTY Duane Peters, County Judge ♦s, Date Date higra 11,Wa11iS &CO.,P.c CERTIFIED PUBLIC ACCOUNTANTS February 14, 2019 To Honorable Duane Peters, County Judge and the Honorable County Commissioners and Management of Brazos County, Texas We are pleased to confirm our understanding of the services we are to provide Brazos County, Texas ("County") for the years ended September 30, 2019 and 2020: We will audit the financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information, including the related notes to the financial statements, which collectively comprise the basic financial statements, of Brazos County, Texas as of and for the years ended September 30, 2019 and 2020. We will also audit the financial statements of the governmental activities and the general fund, including the related notes to the financial statements of the Brazos County Health District ("District") as of and for the years ended September 30, 2019 and 2020. Accounting standards generally accepted in the United States of America provide for certain required supplementary information (RSI), such as management's discussion and analysis (MD&A), to supplement the County's and District's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagements, we will apply certain limited procedures to the County's and District's RSI in accordance with auditing standards generally accepted in the United States of America. These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audits of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. The following RSI, as applicable, is required by U.S. generally accepted accounting principles and will be subjected to certain limited procedures, but will not be audited: 1) Management's Discussion and Analysis 2) Pension Plan Information 3) Other Post Employment Benefits Information Vol. pg. L"La T. 979.776.2600 F. 979.774.7759 E. iwc@ingram-wallis.com 2100 East Villa Maria, Suite 100 • Bryan, Texas 77802 4) Budgetary Comparison Schedules 5) Infrastructure Condition Data We have also been engaged to report on supplementary information other than RSI that accompanies the County's financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the financial statements and.certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America, and we will provide an opinion on it in relation to the financial statements as a whole, in a report combined with our auditor's report on the financial statements: 1) Schedule of expenditures of federal and state awards. 2) Combining and individual nonmajor fund financial statements The following other information, as applicable, accompanying the financial statements will not be subjected to the auditing procedures applied in our audits of the financial statements, and our auditor's report will not provide an opinion or any assurance on that other information. 1) Introductory Section 2) Statistical Section We will also audit the statements of revenue, expenditures and changes in fund balance — budget and actual — regulatory basis of the Texas Juvenile Justice Department Grant Funds of Brazos County, Texas Juvenile Probation Department, including the related notes to the financial statements, for the years ended August 31, 2019 and 2020. The financial statements will be prepared on the basis of the financial reporting provisions of the Texas Juvenile Justice Department, which is a basis of accounting other than accounting principles generally accepted in the United States of America, to comply with the requirements of the Texas Juvenile Justice Department. We will issue a separate engagement letter covering the Community Supervision and Corrections Department. The letter will be issued each year following receipt of the Texas Department of Criminal Justice Independent Audit Guidelines. Audit Objectives The objective of our audits is the expression of opinions as to whether your financial statements are fairly presented, in all material respects, in conformity with U.S. generally accepted accounting principles and to report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. The objective also includes reporting on— Internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. Internal control over compliance related to major programs and an opinion (or disclaimer of opinion) on compliance with federal and state statutes, regulations, and the terms and conditions of federal and state awards that could have a direct and material effect on each major program in accordance with the Single Audit Act Amendments of 1996,.Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and AuditRequirements for Federal Awards (Uniform Guidance), and the State of Texas Single Audit Circular. The Government Auditing Standards report on internal control over financial reporting and on compliance and other matters will include a paragraph that states that (i) that the purpose of the report is solely to describe the scope of testing of internal control and compliance and the results of that testing, and not to -provide an opinion on the effectiveness of the entity's internal control or on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The Uniform Guidance and State of Texas Single Audit Circular report on internal control over compliance will include a paragraph that states that the purpose of the report on internal control over compliance is solely to describe the scope of testing of internal control over compliance and the results of that testing based on the requirements of the Uniform Guidance and the State of Texas Single Audit Circular. Both reports will state that the report is not suitable for any other purpose. Our audits will be conducted in accordance with auditing standards generally accepted in the United States of America; the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; the Single Audit Act Amendments of 1996; and the provisions of the Uniform Guidance and the State of Texas Single Audit Circular, and will include tests of accounting records, a determination of major program(s) in accordance with the Uniform Guidance and the State of Texas Single Audit Circular, and other procedures we consider necessary to enable us to express such opinions. We will issue written reports upon completion of our Single Audit(s). Our reports for the County will be addressed to the Honorable Duane Peters, County Judge and the Honorable County Commissioners of Brazos County, Texas. Our reports for the District will be addressed to the Brazos County Board of Health. Our reports for the Juvenile Probation Department will be addressed to the Brazos County Juvenile Board. We cannot provide assurance that unmodified opinions will be expressed. Circumstances may arise in which it is necessary for us to modify our opinions or add emphasis -of -matter or other -matter paragraphs. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audits or are unable to form or have not formed opinions, we may decline to express opinions or issue reports, or may withdraw from this engagement. Audit Procedures—General An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements; therefore, our audits will involve judgment about the number of transactions to be examined and the areas .to be tested. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We will plan and perform the audits to obtain reasonable assurance about whether the • I, financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the government or to acts by management or employees acting on behalf of the government. Because the determination of abuse is subjective, Government Auditing Standards do not expect auditors to provide reasonable assurance of detecting abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is a risk that material misstatements or noncompliance may exist and not be detected by us, even though the audits are properly planned and performed in accordance with U.S. generally accepted auditing standards and Government Auditing Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws -or governmental regulations that do not have a direct and material effect on the financial statements or on major programs. However, we will inform the appropriate level of management of any material errors, any fraudulent financial reporting, or misappropriation of assets that come to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential, and of any material abuse that comes to our attention. We will include such matters in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audits and does not extend to any later periods for which we are not engaged as auditors. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, and may include tests of the physical existence of inventories, and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, funding sources, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagements, and they may bill you for responding to this inquiry. At the conclusion of our audits, we will require certain written representations from you about your responsibilities for the financial statements; schedule of expenditures of federal and state awards; federal and state award programs; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by generally accepted auditing standards. Audit Procedures—Internal Control Our audit will include obtaining an understanding of the government and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements and to design the nature, timing, and extent of further audit procedures. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. As required by the Uniform Guidance and the State of Texas Single Audit Circular, we will perform tests of controls over compliance to evaluate the effectiveness of the design and operation Vol. c 0 Pg, of controls that we consider relevant to preventing or detecting material noncompliance with compliance requirements applicable to each major federal and state award program. However, our tests will be less in scope than would be necessary to render an opinion on those controls and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to the Uniform Guidance and the State of Texas Single Audit Circular. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audits, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards, Government Auditing Standards, the Uniform Guidance and the State of Texas Single Audit Circular. Audit Procedures—Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of Brazos County's compliance with provisions of applicable laws, regulations, contracts, and agreements, including grant agreements. However, the objective of those procedures will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. The Uniform Guidance and the State of Texas Single Audit Circular require that we also plan and perform the audit to obtain reasonable assurance about whether the auditee has complied with federal and state statutes, regulations and the terms and conditions of federal and state awards applicable to major programs. Our procedures will consist of tests of transactions and other applicable procedures described in the OMB Compliance Supplement for the types of compliance requirements that could have a direct and material effect on each of Brazos County's major programs. The purpose of these procedures will be to express an opinion on Brazos County's compliance with requirements applicable to each of its major programs in our report on compliance issued pursuant to the Uniform Guidance and the State of Texas Single Audit Circular. Management Responsibilities Management is responsible for (1) designing, implementing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, including internal controls over federal and state awards, and for evaluating and monitoring ongoing activities, to help ensure that appropriate goals and objectives are met; (2) following laws and regulations; (3) ensuring that there is reasonable assurance that government programs are administered in compliance with compliance requirements; and (4) ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. You are also responsible for the selection and application of accounting principles; for the preparation and fair presentation of the financial statements, schedule of expenditures of federal and state awards, and all accompanying information in conformity with U.S. generally accepted accounting principles; and for compliance with applicable laws and regulations (including federal and state statutes) and the provisions of contracts and grant agreements (including award agreements). Your responsibilities also include identifying significant contractor relationships in which the contractor has responsibility for program compliance and for the accuracy and completeness of that information. Management is also responsible for making all financial records and related information available to us and for the accuracy and completeness of that information. You are also responsible for providing us with (1) access to all information of which you are aware that is relevant to the preparation and fair presentation of the financial statements, (2) access to personnel, accounts, books, records, supporting documentation, and other information as needed to perform an audit under the Uniform Guidance and the State of Texas Single Audit Circular, (3) additional information that we may request for the purpose of the audit, and (4) unrestricted access to persons within the government from whom we determine it necessary to obtain- audit evidence. Your responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagements and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. You are responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the government involving (1). management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Your responsibilities include informing us of your knowledge of any allegations of fraud or suspected fraud affecting the government received in communications from employees, former employees, grantors, regulators, or others. In addition, you are responsible for identifying and ensuring that the government complies with applicable laws, regulations, contracts, agreements, and grants. Management is also responsible for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, contracts, and grant agreements, or abuse that we report. Additionally, as required by the Uniform Guidance and the State of Texas Single Audit Circular, it is management's responsibility to evaluate and monitor noncompliance with federal and state statutes, regulations, and the terms and conditions of federal and state awards; take prompt action when instances of noncompliance are identified including noncompliance identified in audit findings; promptly follow up and take corrective action on reported audit findings; and prepare a summary schedule of prior audit findings and a separate corrective action plan. You are responsible for identifying all federal and state awards received and understanding and complying with the compliance requirements, and for preparation of the schedule of expenditures of federal and state awards (including notes and noncash assistance received) in conformity with the Uniform Guidance and the State of Texas Single Audit Circular. You agree to include our report on the schedule of expenditures of federal and state awards in any document that contains and indicates that we have reported on the schedule of expenditures of federal and state awards. You also agree to include the audited financial statements with any presentation of the schedule of expenditures of federal and state awards that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible -for presentation of the schedule of expenditures of federal and state awards in accordance with the r �� Uniform Guidance and the State of Texas Single Audit Circular; (2) you believe the schedule of expenditures of federal and state awards, including its form and content, is stated fairly in accordance with the Uniform Guidance and the State of Texas Single Audit Circular; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the schedule of expenditures of federal and state awards. You are also responsible for the preparation of the other supplementary information, which we have been engaged to report on, in conformity with U.S. generally accepted accounting principles. You agree to include our report on the supplementary information in any document that contains and indicates that we have reported on the supplementary information. You also agree to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Your responsibilities include acknowledging to us in the written representation letter that (1) you are responsible for presentation of the supplementary information in accordance with GAAP; (2) you believe the supplementary information, including its form and content, is fairly presented in accordance with GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) you have disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits, or other studies related to the objectives discussed in the Audit Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or studies. You are also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions, for the report, and for the timing and format for providing that information. With regard to including the auditor's report in an exempt offering document, you agree that the aforementioned auditor's report, or reference to Ingram, Wallis & Company, will not be included in any such offering document without our prior permission or consent. Any agreement to perform work in connection with an exempt offering document, including an agreement to provide permission or consent, will be a separate engagement. With regard to an exempt offering document with which Ingram, Wallis & Company is not involved, you agree to clearly indicate in the exempt offering document that Ingram, Wallis & Company is not involved with the contents of such offering document. With regard to the electronic dissemination of audited financial statements, including financial statements published electronically on your website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document. Engagement Administration, Fees, and Other While we do not anticipate using third -party service providers, we may from time to time, and depending on the circumstances and with your consent, use third -party service providers in serving your account. We may share confidential information about you with these service providers, but remain committed to maintaining the confidentiality and security of your information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of your personal information. In addition, we will secure confidentiality agreements with all service providers to maintain the confidentiality of your information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of your confidential information to others. In the event that we are unable to secure an appropriate confidentiality agreement, you will be asked to provide your consent prior to the sharing of your confidential information with the third -party service provider. Furthermore, we will remain responsible for the work provided by any such third -party service providers. We understand that your employees will prepare all cash, accounts. receivable, or other confirmations we request and will locate any documents selected by us for testing. At the conclusion of the engagement, we will complete the appropriate sections of the Data Collection Form that summarizes our audit findings. It is management's responsibility to electronically submit the reporting package (including financial statements, schedule of expenditures of federal and state awards, summary schedule of prior audit findings, auditors' reports, and corrective action plan) along with the Data Collection Form to the federal audit clearinghouse. We will coordinate with you the electronic submission and certification. If applicable, we will provide copies of our report for you to include with the reporting package you will submit to pass-through entities. The Data Collection Form and the reporting package must be submitted within the earlier of 3 0 calendar days after receipt of the auditors' reports or nine months after the end of the audit period. We will provide copies of our reports to Brazos County; however, management is responsible for distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Ingram, Wallis & Company, P.C. and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the cognizant or oversight agency for audit or its designee, a federal or state agency providing direct or indirect funding, or the U.S. Government Accountability Office for purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities. We will notify you of any such request. If requested, access to such audit documentation will be provided under the supervision of Ingram, Wallis & Company, P.C. personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend, or decide, to distribute the copies or information contained thereinto others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the cognizant agency, oversight agency for audit, or pass-through entity. If we are aware that a federal or state awarding agency, pass-through entity, or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. We expect -to begin our audits in early December and to issue our reports no later than March 15. James D. Ingram, IV is the engagement partner and is responsible for supervising the engagements and signing the reports or authorizing another individual to sign them. Our fee for these services will be at our standard hourly rates plus out-of-pocket costs (such as report reproduction, word processing, postage, travel, copies, telephone, etc.). Our standard hourly rates vary according to the degree of responsibility involved and the experience level of the personnel assigned to your audits. Our invoices for these fees will be rendered each month as work progresses and are payable within 30 days of presentation and approval by the Commissioners' Court. In accordance with our firm policies, work may be suspended if your account becomes overdue and may not be resumed until your account is paid in full. If we elect to terminate our services for nonpayment, our engagement will be deemed to have been completed upon written notification of termination, even if we have not completed our report(s). You will be obligated to compensate us for all time expended and to reimburse us for all out-of-pocket costs through the date of termination. The above is based on anticipated cooperation from your personnel and the assumption that unexpected circumstances will not be encountered during the audits. If significant additional time is necessary, we will discuss it with you before we incur the additional costs. You have requested that we provide you with a copy of our most recent external peer review report and any subsequent reports received during the contract period. Accordingly, our 2017 peer review report accompanies this letter. We appreciate the opportunity to be of service to Brazos County; Texas and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, Ingram, Wallis & Company, P.C. �� pg- RESPONSE: This letter correctly sets forth the understanding of Brazos County, Texas. Management. signature: Title: Date: Governance signature: Title: Date: �.� Item Coversheet BRAZOS COUNTY BRYANJEXAS Page 1 of 1 DEPARTMENT: CC 2019 - Utility Permit- FWP Road and Bridge NUMBER: Holdings, LLC - Macey, Old Bundick and Pine Tree Roads - Temporary W DATE OF COURT MEETING: 2/26/2019 ITEM: Consider and take action on the FWP Holdings, LLC utility permit to install a temporary 10" Polyurethane water line within and along the right-of-way of Macey Road 1,500 feet, Old Bundick Road 3,300 feet and Pine Tree Road 2,600 feet. Project will provide water to an oil well. Site is located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 02/21/2019 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Type Utility Permit - FWP Holdings, LLC - Macey, Old Utility Permit - FWP Holdings LLC - Macey Old Bundick and Pine Treee Roads - Temporary Water Line Permit.odf Bundick and Backup Pine Tree Material Roads - Temporary Water Line Permit &&PROVED j.)-aane. Peters Date County .fudge httnc•//hra7nc nnvivcaoPnrla rnm/AaPnrlaWPh/C..nve.rCh(-Pt.acnx7TtemTT)=1 8644 9 TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility. Code, Section 181.024, comes now __ . FWP Holdings. LLC [company name], hereinafter referred to as "Company" e _ Texas jstate] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a gas facility under, .over, across and/or along certain County. Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to -Cross Road Length of TYPE Or CONSTRUCTION Road.Name & Block Number Crossing (CHECK ONE) Bored lacked Driven Cased [ acility to Parallel County Road Within Right -Of -Way Road Name and Block Number From To Depth Distance Mace Road 30°54'21.75"N 30054'35.14"N On Surface 1,500 feet 96016'38. l l"W 96016'30.53"W Old Bundick Road 30954'35.14"N 30PS4150.14"N On Surface 3,300 fact ,96016'30.53"W 96015'58.21"W Pine Tree Road 30°54'50.14"N 30054'3 t.6TI4 On Surface 2,600 feet 96015'58.21"W 96015'36.55"W CONSTRUCTION TYPE 10" Diameter Wall Thickness Material Specification Polyurethane (Flat Hose) Maximum Operation Pressure 200 PSI The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit -and shall complete said construction /work within 7 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60'" day, Company will be required to apply for a new permit. Company declares that prior to fling this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing. utility. A copy of this permit shall be kept at the job site any time work is being performed. Itis expressly stipulated that: this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create orwest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all,times assume risk of and. indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or .its designated representative. Approval of County Engineer's Office may take as long as two weeks allcr complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction. of said installation attached hereta as BRAZOS 'COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY andincorporated herein for reference. In lire event Company fails to obtain a permit prior to the installation or does not install utilities in compliance with installation requirements set forth herein f e. depth, lacalion, etc), Company assumes all financial responsibitily far damages and/or destruction of lines, cables, etc. based upon Its faiture to comply with Brazos County requirements Applicant agrees flint if Brazais County demonstrates a violation of the terms of this policy, Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to .relief enjoining any conduct by applicant which is contrary to the policies This permit is a revocable permit. Brazos County reserves the right to revoke this permit at any time, in the sole discretion of Brazos County, for interests 'of public health, safety or welfare, or for fallure to repair any damages upon demand, or for any other reason deemed sufficient by Brazos Count}. In the event Company jails to comply with any or all of the requirements as set forth herein, the County may take such action as it deems appropriate to compel compliance The County Engineer further retains floe right to revoke this Permit by verbal notification to Ilte Applicant/Company. Failure to obtain this permit and/or notify the County Engineer's Office within 24 hours of beginning construction shall constltutegrounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the condidonsJprovisiotts included in this permit .._ 1 -air' AWA -w "/-e'- Compan�yy Namc _ By: 'Mae Signature /Irk .+ 06 Title ,�j�►. v 26 0 was ,p�j r `i , 5�:� i4l o Ad t City State Zip `7/3. 9Sz. 553 Phone tuber Email: ac' P9•-!-`�--� WATER UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated except as noted below: (Month/Day/Year) EXCEPTIONS: �J . Brazos County Engineer Vol. 0-a pg.145 ROAD ADNT43 ROAD RGNT-0E-my 33� J, -, 3 P � SHOW NORTH ARROW PLAN VIEW CENTER LINE R 9 b s � s � 4u,"i Ped• Fc0UNTY'ROAt�±n*'Pv---.e- PA. TYPICAL SECTION . 9. IN CROSSING ROAD OR GOING ALONG RIGHT-OF-WAY, SHOW DEPTH 8 LOCATION OF CONSTRUCTION IN TYPE SECTION 8 PLAN 2. N! PLAN VIEW SHOW DISTANCE FROM YOUR CONSTRUCTION TO NEAREST INTERSECTION 3. IF ABOVE PLAN VIEW ANDIOR TYPE SECTION IS NOT APPLICABLE, THEN SHOW 4PPLICA19LE PLAN AND/ OR SECTION P ' L- --Mwmmmmmmmm�� BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Repuirearents I. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3._ The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Reauiremeprts 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site anytime work is. being performed. 3. Plan must set forth the time of completion for the job. D. Design Statrdards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Teras Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power— 0 to 2 feet, nominally 1' Phone— 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The Iength of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. E no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to' commencing construction. 12. Operation of construction and/or maintenance equipment on the travcled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emereency work In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allowthe County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to exisihm facilities - I. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be: performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G .Relocation of utilities 1. When and if.the County Engineer determines that it is necessary for theconstruction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. Melt Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non-controIled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline, 2. With the exception of the maximum operation pressure .of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal. Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company., 4. Petroleum Pipelines; Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be :covered with concrete pad at•least 36" deep Encased, Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 107 Must be covered with concrete pad at.least 48" deep: Non -Cased Pipe Greater than .10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right-cf- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall .not be parallel to a County Road. 6. Natural Gas Distribution is 4 line that serves the final customer.: VoO.. �' Pg. all _15eft mid 93A —W4�Al "ORK 1 A 191 �1_D U—M. 11 1 bb 4 ho ; -a 'a 1wNMln work varcles sn"ablue ia.. if 1w It'd Z Icr won r a offew t tam raw loarwl w L Is" 3 .0w.ra".- �z. -m cnM-_!!ZLpg -I-@. 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Conventional Roads rte SUNGARD PENTAMATION PAGE NUMBER BJOURNII DATE: 02/21/2019 BRAZOS COUNTY, TX TIME: 11:44:17 BATCH JOURNAL ENTRY EDIT LIST CONTROL NUMBER J E NUMBER DESCRIPTION PERIOD/YR STATUS RECORD FUND DIV/FUND ACCOUNT PROJECT ACCOUNT ITEM DESCRIPTION DEBIT AMOUNT CREDIT AMOUNT 02*26*CC 020065 C VILLARREAL SM 2.4— 5/19 COMPLETE 366045 0100 0100 20125120 C VILLARREAL SM 2.4— 754.60 366046 0100 12000100 61801000 C VILLARREAL SM 2.4— 754.60 TOTAL JOURNAL ENTRY 754.60 754.60 02*26*CC 020066 L RICKETSON SM 2.10— 5/19 COMPLETE 366047 0100 31000100 61801000 LCORT190 61801000 L RICKETSON SM 2.10— 499.43 366048 0100 0100 20377300 L RICKETSON SM 2.10— 499.43 TOTAL JOURNAL ENTRY 499.43 499.43 02*26*CC 020067 P GLIDEWELL AU 2.10— 5/19 COMPLETE 366049 0100 0100 20256200 P GLIDEWELL AU 2.10— 319.95 366050 0100 30201100 61801000 P GLIDEWELL Au 2.10— 319.95 TOTAL JOURNAL ENTRY 319.95 319.95 TOTAL CONTROL NUMBER 1,573.98 1,573.98 TOTAL REPORT 1,573.98 1,573.98 1 ra! BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2018-2019 BUDGET YEAR NO. 18/19 22.1— 22.09 On this the 20h day of February, 2019 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1; C. Sammy Catalena, Commissioner, Precinct 2; D. Nancy Berry, Commissioner, Precinct 3; E. Irma Cauley, Commissioner, Precinct 4; F. Karen McQueen, County Clerk. The following proceedings were held: THAT WHEREAS, on 26''' day of February, 2019 the Court heard and approved a budget amendment for the 2018-2019 budget year for Brazos County, Texas; and WHEREAS, an expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 11 September 2018, the following amendment(s) to the original are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 261' day of February, 2019. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. L-A Duane Peters, County Judge Original: County Clerk's Office and attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. ISM 9.22.1 2126/2019 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Metropolitan Planning Grant Fund Organization Departmental Support 960.00 Metropolitan Planning Grant Fund Organization Contractual Services 960.00 Metropolitan Planning Organization Reallocation of funds to the appropriate account to cover expenses associated with office relocation. roa+ ., s _. �.��_�.ry_� R xs a � �.���,f--�� FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 3000 44100 60211000 CR Software - No Tag 710.00 3000 424100 61620000 CR Subscri tions'& Publications 250.00 3000 424100 71020000 DR Computer Contracts 470.00 3000 424100 71117000 DR Internet Contracts 490.00 VOL a�� pg. `� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 18119 - 22.2 gmsmia FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Commissioners' Court Non -Departmental Minor Acquisitions 448.37 General Fund Facilities Services Minor Acquisitions 448.37 Commissioners' Court and Facilities Services Reallocation of funds to the appropriate account to purchase areplacement printer for Facilities Services. C9unty`7t7dge Approval s „� : m cl Pates y It fur elecoi nun Pu ' ces OW r `?? ,Wf w -W' „ .. >? t x ; ? '$b� . +�. x w ., ., ". � "e; . 4. .e s € A,' "Wq z FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 67670000 CR Printers 44837 0100 17000100 67670000 DR Printers 448.37 Vol.• •. iJ1 BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 18119 - 22.3 2/2612019 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Commissioners' Court Non -Departmental Repairs and Maint. 11,036.00 General Fund Facilities Services Repairs and tvlaint. 11,036.00 Commissioners' Court and Facilities Services Reallocation of funds to the appropriate account to replace the main disconnect switch in the Courthouse. W" 4 ,21 4Lqpattrqent aJ'WeM , X�F, iCounty ddye A-ppir-o�—� val-k�'O- tK"771"Ef ,�r a� oikNIM, —1 � i FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 65053000 CR Electrical System Maint. 11,036.00 0100 17000100 65053000 DR Electrical System Maint. 11.036.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 18/19 - 22.4 2/2612n19 FUND . DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Grant Fund TJJD -Juvenile Grants Intergovernmental 1.00 Grant Fund TJJD - Juvenile Grants Departmental Support 1.00 DIV' ACCT DRlCR ACCOUNT NAME Increase Decrease 3000 48046410 CR TJJD - Grant W JJAEP 1.00 3000 318900 61620000 DR Subscriptions & Publications 1.00 TJJD - JuvenIle Grant To recognize the S1.00 from FYE 18 to use remaining un ent grant funds. x i .., a, iii s. ,r A5 _- nv-.. FUND DIV' ACCT DRlCR ACCOUNT NAME Increase Decrease 3000 48046410 CR TJJD - Grant W JJAEP 1.00 3000 318900 61620000 DR Subscriptions & Publications 1.00 BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 18119 - 22.5 2/2MI2n19 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Risk Management Repairs and Maint. 51.00 General Fund Risk Management Minor Acquisitions 51.00 Risk Management Reallocation of funds to the appropriate account to purchase a back board and tac board for hutch. �. sm {Date *I x>a .m2(14019; � > � r ? i "�.x: � % �.,�... r� a ��.�;. }�,-r ,,.'.�' �-'" � �� ���� •n �4 is Gountyudgs AppravaL" w r=Aate 1� xzaz.._ x*avn:.. �`.%OCC4tind6 e�A QSCS X111 4.-WEE�4 '"agv%iZ'gy FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 12500100 65320000 CR E ui mens - Maintenance 51.00 0100 12550100 67342000 DR Furniture 51.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 18/19 - 22.6 wgAmia FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Law Enforcement Education Fund Reserves 3.224.41 Law Enforcement Education Fund Intergovernmental 330.12 Law Enforcement Education Fund LEOSE - Education Departmentat Support 2,894.29 FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 1800 47030000 DR Restricted Fund Balance 3,224.41 1800 48063000 CR LEOSE Training Law• Enforcement Education Fund (LEOSE) To modify the budget of LEOSE Fund to reflect the LEOSE funding available to various law enforcement departments for fiscal year 2019. ;0©anm- l3ntAp Ear,Accoimfin+�Pn - st.s,O FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 1800 47030000 DR Restricted Fund Balance 3,224.41 1800 48063000 CR LEOSE Training 330.12 1800 30000100 61151100 DR LEOSE Constable Pct. # 1 23.70 1800 30000100 61151200 DR LEOSE Constable Pct. #2 81.01 1800 30000100 61151300 DR LEOSE Constable Pct. #3 72.84 1800 30000100 61151400 DR LEOSE Constable Pct. #4 133.58 1800 30000100 61151800 DR LEOSE County Attorney 532.08 1800 30000100 61151900 DR LEOSE District Attorney 516.37 1800 30000100 61152800 CR LEOSE Sheriff 0ffice 4,253.87 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 18119 - 22.7 a1ailini a FUND DEPARTMENT DIVISION 'CATEGORY DESCRIPTION Increase Decrease General Fund Juvenile Administration TYC Parole Contractual Services 2,017.00 General Fund Juvenile Administration TYC Parole Minor Acquisition 2.017.00 Juvenile Administration Reallocation of funds to the appropriate account to purchase bullet proofvest for staff. Ili p3m fAWW"E V, isg � a§ � �4,�. ^�" u` �#`i-'?�-r-� q�` �'�,�r �^. °''yam, �- �'� •�-,�" De"arttnenf"A srnvat i Gaifi JuiTh eg r`ovaF m � flafe l J}(tK'.cCCOnnhnn,''n 'd$T, F f r`' "k'�' i i 3.`x' P �e i `a mt }i„ ,K'be ^ 3 t'ar,.-d�`n.', 5FS,1?nr:,.�,i . iia;.&Yn.4a.�.,:.>;Y-.�,�£ ?''s?`� c?r�.'t�z?��.:~za�r, ..x,>.x9+�-. -..�e *k�.. FUND DIV ACCT DRtCR ACCOUNT NAME Increase Decrease 0100 31010000 71500000 CR Rental - Equipment 2,017.00 0100 31010000 67286000 DR Equipment - Other 2,017.00 Vol.• • p• BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. I Oil - 22.8 �nar�n�a FUND DEPARTMENT" DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Commissioners' Court Non -Departmental Minor Ac uisidon 30.000.00 General Fluid Information Technology I.T. Services bfmor Ac uisi6on 30000.00 Commissioners' Court and Information Technology Reallocation of funds to the appropriate account to purchase replacement computers. ,natr to,' z „�' wZf2E112419 13e"attriieiit=A` rotra�Date sa tGoart ., .a ,-+c�t '-^ d »�.'�- c'�'' +& �-... � 2.. • €Y.'.' �„ yr. 4T '"4 di, �1 .'Vi 'Fi n 4` F*Zu "W FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 11000500 67203000 CR Nllnor Computer Hardware 30,000.00 0100 14000200 67203000 DR Minor Computer Hardware 30.000.00 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 18119 22.9 2/26/2019 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Capital Improvement General Capital Fund Improvement Fund Capital Outlay 1.107.90 General Capital Improvement Fund Other Financina Sources 1.107.90 General Fund Other Financing Sources 1,107.90 General Fund Road-& Bridee Minor Acquisitions 1.107.90 63000500 80890000 CR Vehicles 553.95 4500 91300000 DR Transfer to General Fund 1,107.90 0100 49015000 CR Transfer from Capital Im r Fund 1,107.90 0100 56001000 67890000 DR Vehicle Equipment 1,107.90 General Capital Improvement Fund and Road & Bridge Reallocation of funds to the appropriate account to purchase radios for R & B equipment. FU e"artrrterlt`Ap rowal_.;�='�� � . � ��..n,,�Date,�.,�•��', ,a;�s", -County Judge AppY4va1.� r �.rDat Ll - FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 4500 63000500 80284000 CR Equipment - R&B 553.95 4500 63000500 80890000 CR Vehicles 553.95 4500 91300000 DR Transfer to General Fund 1,107.90 0100 49015000 CR Transfer from Capital Im r Fund 1,107.90 0100 56001000 67890000 DR Vehicle Equipment 1,107.90 Ll - T. •f .•r lA PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: February 26, 2019 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) - Applies To 85th District Court Chapman, Sophia Separation Crenshaw, Ashley Change of Status Evans, Kristie Change of Status Tyler, Steve Change of Status Auditor County Judge Juvenile Services — Detention Sheriffs Office — Detention Treasurer Hickman, Thomas Crenshaw, Ashley Hickey, Deon D. Boxley, Ahnjayla Leeth, Clayton G. Shelton, Windy D. Yates, Samantha B. GlidewelY, Lana Approved in Commissioners' Court: Februa - 6-2 19 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol. 2E Pg. Employment Change of Status Separation Separation Change of Status Separation Separation Change of Status § COUNTY OF BRAZOS § STATE OF TEXAS COMMISSIONERS COURTS: DELIBERATION REGARDING CONTRACT BEING NEGOTIATED TO PURCHASE ELECTION EQUIPMENT; CLOSED MEETING. The Commissioners Court ("Court") has proposed to deliberate the negotiation of a contract related to the purchase of election equipment in closed session. The Court wishes to deliberate the business and financial issues of the proposed contract negotiations. Texas Government Code §551.0725 provides that the Court may deliberate the business and financial issues of this contract in closed session if, before conducting the closed meeting: (1) The Court votes unanimously that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third person; and (2) The attorney advising the Commissioners Court issues a written determination that deliberation in an open meeting would have a detrimental effect on the position of the Commissioners Court in negotiations with a third person. (3) Notwithstanding Section 551.103(a), Government Code, the Commissioners Court must make a tape recording of the proceedings of a closed meeting to deliberate the information. It is my determination that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third person. Assistant Co tnty Attorney Date: `� .' i ZS Racial Profiling Report I Full report Agency Name: Reporting Date, TCOLE Agency Number: Chief Administrator: Agency Contact Information: Phone: Email: Mailing Address: This Agency filed a full report BRAZOS COUNTY CONSTABLE PCT. 3 02/18/2019 41103 CONSTABLE J.P. INGRAM 979-694-7900 EXT. 3716 jingrdm@b,razoscountytx.gov 1500 GEORGE BUSH DR. BRAZOS COUNTY CONSTABLE PCT. 3 has adopted a detailed written policy on racial profiling. Our policy: 1.) clearly defines acts constituting racial profiling; 2.) strictly prohibit peace officers employed by the BRAZOS COUNTY CONSTABLE PCT. 3 from engaging in racial profiling; 3.) implements a process by which an individual may file a complaint with the BRAZOS COUNTY CONSTABLE PCT. 3 if the individual believes that a peace officer employed by the BRAZOS COUNTY CONSTABLE PCT. 3 has engaged in racial profiling with respect to the individual; 4.) provides public education relating to the agency's complaint process, 5.) requires appropriate corrective action to be taken against a peace officer employed by the BRAZOS. COUNTY CONSTABLE PCT. 3 who, after an investigation, is shown to have engaged in racial profiling in violation of the BRAZOS COUNTY CONSTABLE PCT. 3's policy adopted under this article; 6.) require collection of information relating to motor vehicle stops in which a citation is issued' and to arrests made as a result of those stops, including information relating to: a.) the race or ethnicity of the individual detained; b.) whether a search was conducted and, if so, whether the individual detained c.) whether the peace officer knew the race or ethnicity of the individual detained before detaining that individual; and 7.) require the chief administrator of the agency, regardless of whether the administrator is elected, employed, or appointed, to submit an annual report of the information collected under Subdivision(6) to: a.) the Commission on Law Enforcement; and b.) the governing body of each county or municipality served by the agency, if the agency is an agency of a county, municipality, or other political subdivision of the state. Executed by: CONSTABLE J.P. INGRAM Chief Administrator BRAZOS COUNTY CONSTABLE PCT. 3 Date: 02/18/2019 BRAZOS COUNTY CONSTABLE PCT. 3 Motor Vehicle Racial, Profiling Information Total stops: 272 Gender Female. 112 Male. 160 Race or ethnicity Black: 28 Asian/Pacific Islander. 15 White: 190 Hispanic/Latino: 39 Alaska Native/American Indian: 0 Was race or ethnicity known prior to stop? Yes: No: 272 Reason for stop? Violation of law. 1 Pre existing knowledge: 0 Moving traffic violation: 236 Vehicile traffic violation: 35 Street address or approximate location of the stop City street: 261 US highway: 5 State highway: 3 County road: 3 Private property or other. 0 Was a search conducted? Yes: 4 No: 268 Reason for Search? VolPg 1 Le ?3� Probable cause: 2 Inventory: Inciident to arrest: l Was Contraband discovered? Yes: 2 No: l Description of contraband Drugs: 2 Currency. Weapons: Alchohol: Stolen property: Other. Result of the stop Verbal warning: 139 Written warning: 4 Citation: 128 Written warning and arrest: 0 Citation and arrest 0 Arrest: l Arrest based on Violation of Penal Code: 1 Violation of Traffic Law: Violation of City Ordinance: Outstanding Warrant ,70WLEDG 26 /� Duane Peters County Judge Was physical force resulting in bodily injury used during stop Yes: 0 No: 0 Submitted electronically to the