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HomeMy WebLinkAbout2019-01-22 10:00 AM REGULAR MEETINGBRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT 9vs? 18 P,,.Ol 9iYni is T�y i THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JANUARY 22, 2019 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE BRAZOS COUNTY ADMINISTRATION BUILDING, 200 S. TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Judge Peters 2. Call for Citizen input and/or concerns 3. Presentations and/or Discussions Introduction of Hendrix Broussard as new Prairie ViewA&M University County Extension Agent for 4-H. Consider and take action on agenda items 4-23: 4. Proclamation 19-001 declaring February 11, 2019 as "2-1-1 Day'. 5. Reappointment of Linda Goolsby to the MHMR Authority of Brazos Valley Board of Trustees; term of appointment is 3/1/19 - 2/28/21. 6. Authorization for the County Judge, County Auditor and the Emergency Management Coordinator to sign the FY2019 Emergency Management Performance Grant (EMPG) application. 7. Purchasing requests Commissioners Court to declare the attached list of Surplus Property as salvage in accordance with Local Government Code 263.152 and authorize destruction or other means of disposal for items. 8. Permission to advertise an auction of surplus property. 9. Approval of the job description:for Class Code 1530 - Correctional Health Professional, Part time for Sheriffs Office, Medical. E!7:-E� Pg, 10. Approval of Customer and Software Support Agreement with Thermo Scientific Portable Analytical Instruments Inc. 11. Approval of Bid #19-081 Culverts; Recommended award to Core + Main, CPR Services dba MDN Enterprises, and Contech Enjneered Solutions • Contech Engineered Solutions: Items 1-17, 31-45 • CPR Services & Supplies, Inc. Dba MDN Enterprises: Items 23 & 24 • Core & Main: Items 25-30 • No Award to Items 18-22 due to no bids 12. Approval of I Q #19-101 Concrete Delivery to Vendor Site; Recommended award to BPI Materials, LLC. 13. Consider and take action on the FWP Holdings, LLC utility permit to install a temporary 10" Polyurethane water line within and along the right-of-way of Vicks Lane a distance of 680 feet and Grassbur Road a distance of 815 feet. Project will provide water to oil well. Site is located in Precinct 2. 14. Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 2 -inch water line crossing at 4660 Burt Road 25 feet southwest of Lafayette Lane. Site is located in Precinct 4. 15. Acceptance of Special Warranty Deed from Erin Prihoda for 0.18 acre of land to be used for a bridge installation on Dick Elliott Road located in Precinct 2. 16. Acceptance of Special Warranty Deed from Janet and Lawrence Mack for 1.53 acres of land to be used for a bridge installation on Dick Elliott Road located in Precinct 2. 17. Expenditure Journal Entries o FY18-19 010046-010048 18. Tax Refund Applications for the following: • a. Andrew S & Christina R Teasdale - Overpayment $39.28 • b. Pete's Remodeling and Repair - Overpayment $38.99 • c. Carol Morris - Overpayment $15.09 • d. Angela Arenas - Overpayment $42.31 • e. KE Andrews and Co. % Elyssa Sumner- Overpayment $24,969.95 • f. Candace L Silcott - Overpayment $410.15 • g. Amkay Tarding Company % Mannings Liquor Store 2005 - Overpayment $12.00 • h. Kenneth Cedric Kologinczak - Overpayment $19.91 • i. CMH homes Inc. -Overpayment $34.87 • j. Estate of Milton Newberry Diane Lott Co -Executrix - Overpayment $297.90 • k. Kyle D & Beth M Barrington - Overpayment $280.99 • I. Jeff Tipton -Overpayment $1,000.00 19. Budget Amendments. Budget Amendments FY 18/19 20. Convene into Executive Session pursuant to Texas Government Code 551.071 to consult with attorney about pending or contemplated litigation and/or a settlement offer. 21. Consider and possible action on Executive Session. 22. Personnel Change of Status. P9. Vol. �� 02 3� Personnel Action Forms 23. Payment of Claims. 24. Sheriff's report on inmate population. 25. Acknowledgement of the following certificates of course completion for Judge Duane Peters. o a. Open Meetings Act e b. Public Information Act 26. Announcement of interest items and possible future agenda topics. 27. Call for Citizen input and/or concems 28. Adjourn. Vo Lid, P9- -0 g. PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allowa member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions' 1. cancellation of a speaker's fire; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. Fbwever, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court In part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the Brazos County Administration Building, 200 S. Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Flandicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. 7V01 --- 8G PQ. o2j� MINUTES JANUARY 22, 2019 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, January 22, 2018 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2, Absent; Nancy Berry, Commissioner of Precinct 3; 1 rma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Judge Peters 2. Call for Citizen input and/or concerns There was no citizen's input. 3. Presentations and/or Discussions Introduction of Hendrix Broussard as new Prairie ViewA&M University County Extension Agent for 4-H. Brazos County Extension Agent Dusty Tittle introduced Hendrix Broussard to the Court. Mr. Broussard who is originally from Louisiana said he is excited for this opportunity to Vol.p9. serve Brazos County. Judge Peters welcomed Mr. Broussard to Brazos County and to Texas. Consider and take action on agenda items 4-23: 4. Proclamation 19-001 declaring February 11, 2019 as "2-1-1 Day'. The Court approved a Proclamation designating February 11, 2019 as "2-1-1 Day". The Court along with the mayors of the Cities of Bryan and College Station support 2-1-1 Texas, an Area Information Center of the Texas Health and Human Services Commission. A copy of the proclamation is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. Reappointment of Linda Goolsby to the MHMR Authority of Brazos Valley Board of Trustees; term of appointment is 3/1/19 - 2/28/21. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. Authorization for the County Judge, County Auditor and the Emergency Management Coordinator to sign the FY 2019 Emergency Management Performance Grant (EMPG) application. A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. Purchasing requests Commissioners Court to declare the attached list of Surplus Property as salvage in accordance with Local Government Code 263.152 and authorize destruction or other means of disposal for items. Judge Peters noted that the radios from the County Attorney would be removed from the list. A list of surplus property is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 8. Permission to advertise an auction of surplus property. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. Vol. "Z S'e'- p9. �f�0 9. Approval of the job description:for Class Code 1530 - Correctional Health Professional, Part time for Sheriffs Office, Medical. A copy of the job description is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 10. Approval of Customer and Software Support Agreement with Thermo Scientific Portable Analytical Instruments Inc. A copy of the agreement is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 11. Approval of Bid #19-081 Culverts; Recommended award to Core + Main, CPR Services dba MDN Enterprises, and Contech Enjneered Solutions • Contech Engineered Solutions: Items 1-17, 31-45 • CPR Services & Supplies, Inc. Dba MDN Enterprises: Items 23 & 24 • Core & Main: Items 25-30 • No Award to Items 18-22 due to no bids The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Bid #19-081 Culverts as stated above. A copy of the bid tabulation is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 12. Approval of I Q #19-101 Concrete Delivery to Vendor Site; Recommended award to BPI Materials, LLC. The Court voted unanimously to accept the recommendation of the Purchasing Agent and approved IQ #19-101 Concrete Delivery to Vendor Site to BPI Materials, LLC. A copy of the bid tabulation and contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 13. Consider and take action on the FW P Holdings, LLC utility permit to install a temporary 10" Polyurethane water line within and along the right-of-way of Vicks Lane a distance of 680 feet and Grassbur Road a distance of 815 feet. Project will provide water to oil well. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. Vol. 4 �6 ` pg. �5C/ 14. Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 2 -inch water line crossing at 4660 Burt Road 25 feet southwest of Lafayette Lane. Site is located in Precinct 4. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 15. Acceptance of Special Warranty Deed from Erin Prihoda for 0.18 acre of land to be used for a bridge installation on Dick Elliott Road located in Precinct 2. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 16. Acceptance of Special Warranty Deed from Janet and Lawrence Mack for 1.53 acres of land to be used for a bridge installation on Dick Elliott Road located in Precinct 2. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 17. Expenditure Journal Entries • FY18-19 010046-010048 A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 18. Tax Refund Applications for the following: • a. Andrew S & Christina R Teasdale - Overpayment $39.28 • b. Pete's Remodeling and Repair - Overpayment $38.99 • c. Carol Morris - Overpayment $15.09 • d. Angela Arenas - Overpayment $42.31 • e. KE Andrews and Co. % Elyssa Sumner - Overpayment $24,969.95 • f. Candace L Silcott - Overpayment $410.15 • g. Amkay Tarding Company % Mannings Liquor Store 2005 - Overpayment $12.00 • h. Kenneth Cedric Kologinczak - Overpayment $19.91 • i. CMH homes Inc. - Overpayment $34.87 • j. Estate of Milton Newberry Diane Lott Co -Executrix - Overpayment $297.90 • k. Kyle D & Beth M Barrington - Overpayment $280.99 • I. Jeff Tipton - Overpayment $1,000.00 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 19. Budget Amendments. Budget Amendments FY 18/19 17.1 Transfer funds from Non -Departmental to Facility Services. 17.2 Transfer funds from Non -Departmental to Purchasing Department. 17.3 Reallocate funds for 272nd District Court, 17.4 Reallocate fund for JAG 2018 Grant Fund. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 20. Convene into Executive Session pursuant to Texas Government Code 551.071 to consult with attorney about pending or contemplated litigation and/or a settlement offer. At this point, the County Judge announced the Court would consider items 22 through 27 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:14 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate pursuant to Texas Government Code 551.071 as stated above. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Ed Bull, Civil Counsel Jennifer Salazar. Human Resources Director 21. Consider and possible action on Executive Session. At 10:33 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 22. Personnel Change of Status. Personnel Action Forms Judge Peters stated that the personnel action form for Jonathan Conrad in the Information Technology department will be removed. Commissioner Cauley offered a motion to approve the personnel change of status requests with the exception of the noted form . The motion was seconded by Commissioner Berry and passed unanimously. A copy of the personnel change of status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 23. Payment of Claims. Vol. Claims 8011428-8011670 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 24. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 678 inmates in jail, 585 inmates are male and 95 are female, 48 have electronic monitors and 9 are pending for monitors. 25. Acknowledgement of the following certificates of course completion for Judge Duane Peters. a. Open Meetings Act b. Public Information Act The Court acknowledged receipt of course completion certificates for Judge Peters. 26. Announcement of interest items and possible future agenda topics. There were no announcements. 27. Call for Citizen input and/or concerns There was no citizen's input. 28. Adjourn. vol. _ v2�� Pg. �y The foregoing minutes of the Commissioners Court Meeting held January 22, 2019 have been examined and are approved in open Court this 5th day of February 2019, in Bryan, Brazos County, Texas. IL) Duane Peters County Judge 45" �- Sammy Catalena Commissioner, Precinct 2 Attest: L Karen McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 Commissioner, Precinct 3 —. IVOl. ��� Pg. BRAZOS COUNTY COIvMSSIONTEW S COURT DAY OF 20/1 AMS Name Organization S,-<Zof (.tly,ti ��+eNr�i?1yl�wir,✓1eW l� JCl S -o � ✓ v � G -c RLUE J G BRAZOS cotJ?�TTY. co ssloNTER' s COURT 2 4DAY of ,20/ l Name (PLEASE PF -LINT 66 Organization (Dr EASE PRrnT -Pu'?c ugh SAI 7p i r e r r s v/{�arrare: 2-1-I Texas, an Area Information Center of the 'Texas Health and Human Services Commission and operated regionally by United Way of the Brazos Valley, aims to connect the people of the Brazos Valley with health and human services through information and referral; /i'narme: 2-1-1 Teras is the nationally abbreviated dialing code for free access to health and human services information and an easy -to -remember, universally recognizable number that makes it possible for people in need to navigate the complex and ever-growing rnaze of human services; �.• 2-1-1 Texas serves persons all over the great state of Texas and is available twenty-four hours s day, seven days a week; md: 2-1-1 Texas can be mobilized in limes of disaster as it central point for disseminating public information and, after the danger has passed, help victims with recovery assistance and put members of the public who wish to donate or volunteer to help in recovery efforts in contact with the proper entities; v/{Rexaad: 2-1-1 'Texas, maintains more than 965 health and human resources in the Brazos Valley Regional database and directs citizens to resources such as tbod, shelter, utility assistance, housing and rental assistance, clothing, employment opportunities, childcare, health care, immunizations, voting precinct locations, prescription assistance, counseling, and various other services; 2-1-1 Texas is a quick, one-stop telephone resource connecting people in the Brazos Valley Region to it variety of resources, so that they no longer have to wonder "where to call;" G%/'aeread: 2-1-1 Texas Information & Referral Specialists have answered over 500,000 inquiries since its inception in 2002; employers can refer their employees to 2-1-1 Texas for assistance, instead of spending time trying to help employees with questions that 2-1-1 could answer, allowing crnployecs to be more productive and less likely to spend company time searching for assistance on personal matters; �.• 2-1-I Texas is the Emergency Information and Ret-erral Line listed in the Brazos County Interjurisdictional Emergency Management Plan, providing supportto the Brazos Valley during natural disasters or emergency situations; Ow: helping to support 2-1-1 Teras here in the Brazos Valley will allow others throughout the nation to know about the 2-1-1 Texas services and bring 2-1-1 Texas to the remainder of our nation's aid in times of need; . ✓Yw;,-Mergre: I, Karl P. Mooney, as Mayor of the City of College Station, and I, Andrew Nelson, as Mayor of the City of Bryan, and 1, Duane Peters, as County Judge of Brazos County, do hereby proclaim hebruary 11, 2019 as: r`2-1-I/Day" CITY OF COL1,6C17 STATION Cll'Y OF 8 'A.�� / 612ALOS COUNTY Karl 1'. :Mooney, Mayor Andrew Nelson, Maayy000rr Duane Peters, County .fudge FISCAL YEAR 2019 EMERGENCY MANAGEMENT PERFORMANCE GRANT APPLICATION 1. APPLICANT NAME (Jurisdiction): Brazos County 2, COUNTY: Brazos J. DISASTER DISTRICT: 13 4. EMPG STATUS: ❑� Current EMPG Program participant ❑ New EMPG Program applicant S. PROGRAM PARTICIPANTS: (List all jurisdictions that are participants in your emergency management program. Identify anyjunsdictions that have joined or withdrawn from your program in the last year.) Brazos County, City of Bryan, City of College Station, City of Karten, City of Wixon Valley, and Texas A&M University 6. CHECKLIST OF APPLICATION ATTACHMENTS: (Seethe FY 2019 Emergency Management Performance Grant (EMPG) Guide for information on completing these forms.) ❑J Designation of Grant Officials (TDEM-17B) ❑Q Statement of Work & Cumulative Progress Report (TDEM-17A) -This form shall be signed by the EMC ❑ EMPG Staffing Pattern (TDEM-66) - The Authorized Official shall sign this form Q Application for Federal Assistance (TDEM-67) -The Authorized Official shall sign this form EMPG Staff Job Description (TDEM-68) - A currentjob description is required for each staff member listed in the FY 2019 EMPG Staffing Pattern (TDEM-66) ❑� FEMA Form 20-16 Summary Sheet for Assurances & Certifications - Shall be signed by an Authorized Official Attached: ❑� FEMA Form 20-16A, Assurances — Non -Construction Programs Q FEMA Form 2D -16C, Certifications Regarding Lobbying. Debarment, Suspension. & Other Responsibility Matters; and Drug -Free Workplace Requirements FEMA Form SF LLL, Disclosure of Lobbying Activities - Signed by the Authorized Official required only if the applicant performs lobbying to influence federal actions i] Direct Deposit Authorization (form 74-146) or Application for Payee ID Number (form AP -152) - The Grant Financial Officer shall sign this form 2] Travel Policy Certification (TDEM-69) - The Grant Financial Officer shall sign this form 7. CERTIFICATION: This Application, together with the approved EMPG Statement of Work & Cumulative Progress Report (TDEM-17AY� cons it es the annual work plan for the emergency management program whose participants are listed above. The undo i neo^agree toherr best efforts to accomplish all activities listed in the Statement of Work & Cumulative P res�j Report ppro�ed by the as.Divie/on'of Emerfgenclf�'Management. Authorized Official ate F mergency Management Coordinat r Date (Original Signature) (Original Signature) Duane Peters Michele Bailey -Meade Printed Name Printed Name: TDEM-17 10/18 Page 1 of 1 Completed forms and application materials can be Email address: sent by email or mail to: TDEM,EMPG@dps.lexas.gov Physical Address: Texas Department of Public Safety Division of Emergency Management Emergency Management Support 5805 N Lamar Blvd. Austin, TX 78752 Vol. Pg. FISCAL YEAR 2019 EMPG STATEMENT OF WORK & CUMULATIVE PROGRESS REPORT Applicant Name (Jurisdiction): Brazos County Jurisdiction DUN/SAM # 052960341 Congressional District # 17 SAM Status Active Jurisdiction Population 220,417 2017 census data available at: Please use the US Census Bureau website KEY DOCUMENT SUBMISSIONS AND APPROVALS Document Submitter Date TDEM Reviewer Date Statement of Work Michele Bailey- Meade ❑ Progress Report #1 ❑ Progress Report #1 is being submitted to TDEM EMS Progress Report #1 ❑ First Financial Report has been submitted to TDEM EMS 0 Work Plan Progress Report #2 ❑ Progress Report #2 ❑ Second & Third Quarter Financial Reports have been submitted to TDEM EMS TASK 1—WORK PLAN & SEMIANNUAL PROGRESS REPORT 0 Work Plan Jurisdiction will submit an EMPG Application, two Progress Reports, four Quarterly FEMA Training matrices, and four Quarterly Financial Reports ❑ Progress Report #1 ❑ Progress Report #1 is being submitted to TDEM EMS ❑ First Financial Report has been submitted to TDEM EMS 0 Work Plan ❑ Progress Report #2 is being submitted to the TDEM EMS ❑ Progress Report #2 ❑ Second & Third Quarter Financial Reports have been submitted to TDEM EMS ❑ Fourth Quarter Financial Report has been submitted to TDEM EMS TASK 2—LEGAL AUTHORITIES FOR EMERGENCY MANAGEMENT PROGRAM ❑ Jurisdiction will maintain current legal documents establishing emergency management program Legal documents are current & on file with TDEM; no additional action is required. ❑Jurisdiction will prepare & submit to TDEM Preparedness Section: 0 Work Plan ❑ Commissioners Court Order # ❑ City Ordinance(s) for ❑ Updated Joint Resolution dated: ❑ NIMS Adoption dated: ❑ Legal documents are current & on file with TDEM, no additional action is required ❑ Progress Report#1 [Jurisdiction completed & submitted to TDEM Preparedness Section: October 1 — ❑ Commissioner's Court Order# March 31 ❑ City Ordinance(s) for ❑ Updated Joint Resolution dated: ❑ NIMS Adoption dated: ❑ Legal documents are current & on file with TDEM, no additional action is required. ❑ Progress Report#2 ❑Jurisdiction completed & submitted to TDEM Preparedness Section: April 1- ❑ Commissioners Court Order # September 30 ❑ City Ordinance(s) for: ❑ Updated Joint Resolution dated: ❑ NIMS Adoption dated: Rev. 10!18 TDEM-17A F-1- E4 1 ;1: - 79 1 -1 7n -L TASK 3 -PUBLIC EDUCATION/INFORMATION El Jurisdiction will conduct hazard awareness activities for local citizens El Work Plan NIMS compliance ❑ Jurisdiction completed the following hazard awareness and/or public education/information activities: ❑Progress Report #1 F1 Basic Plan October 1 — March 31 0 Annexes: ❑A ❑B EIC ❑D ❑E OF ❑G ❑H ❑I ❑J ❑K ❑L ❑M ❑No Task 3 progress was submitted this report period. ❑ Jurisdiction completed the following hazard awareness and/or public education/information activities: ❑Progress Report #2 revised or updated this year. All Plans and Annexes must be NIMS April 1 — September 30 0 ion reviewed our emergency management plan & annexes for currency ❑ No Task 3 progress was submitted this report period. TASK 4 -EMERGENCY MANAGEMENT PLANNING DOCUMENTS ❑ Jurisdiction reviewed emergency management plan & annexes for currency and NIMS compliance ❑ Emergency management plan and all annexes are current and NIMS compliant Q Jurisdiction will develop, update, or change these planning documents: F1 Basic Plan El Work Plan Annexes: ❑A ❑B EIC ❑D ❑E OF ❑G ❑H ❑I ❑J ❑K ❑L ❑M ❑N ❑O ❑P EIQ ❑R ❑S ❑T EJU ❑V❑ ❑ Other documents: NOTE: Plans & annexes dated prioi to September 30, 2014 must be revised or updated this year. All Plans and Annexes must be NIMS ion reviewed our emergency management plan & annexes for currency and NIMS compliance ❑ Progress Report #1 ❑ Emergency management plan and all annexes are current and NIMS compliant ❑ Jurisdiction updated by revision or change the following planning documents: October 1 —March 31 ❑ Basic Plan Annexes: ❑A ❑B ❑C ❑D ❑E OF ❑G ❑H ❑1 ❑J ❑K ❑L ❑M ON ❑O ❑P ❑Q OR ❑S ❑T ❑U ❑V❑ ❑Other documents: ❑ No Task 4 progress necessary this reporting eriod. ❑ Jurisdiction reviewed our emergency management plan & annexes for currency and NIMS compliance ❑ Progress Report #2 ❑ Emergency management plan and all annexes are current and NIMS compliant ❑ Jurisdiction updated by revision or change the following planning documents: April 1 — September 30 ❑ Basic Plan Annexes: ❑A ❑B ❑C ❑D ❑E OF ❑G ❑H ❑I ❑J ❑K ❑L ❑M ON ❑O ❑P ❑Q OR ❑S ❑T ❑U E]VID ❑ Other documents: ❑ No Task 4 progress necessary this reporting eriod. Rev. 10118 TDEM-17A Vol. _— �� _ Pg. TASK 5—TEP, NOTIFICATION AND EXERCISE PLAN Training and Exercise Plan Each jurisdiction must develop and submit a multi-year Training and Exercise Plan (TEP), not less than three years,to TDEM.EMPGfav)dps.texas.gov by January 31,2019. Each jurisdiction must conduct and evaluate as many or as few exercises, either discussion -based or operations -based to that will address the three (3) FEMA mandated Priority Core Capabilities 0 Work Plan . Logistics and Supply Chain Management M TEP . Housing Date Submitted: • Planning TEP Not Yet It is highly recommended to conduct at least one (1) operations based exercise submitted annually to enhance community preparedness. NOTE: A Full -Scale exercise must be conducted every three (3) years. REQUIRED EXERCISE SCHEDULE Performance Exercise Type Exercise Date & Name Quarter of Year Period List All Fiscal Year 2019 (October 1, 2018 - Discussion Based ❑ 1 ❑ 2E-3304 1. Long Term Housing Seminar —01 Q 2 3 3 Q 4 2. CEOC Operations/Disaster Recovery 3. Annex Update Seminar ❑ 1 ❑ 2 ❑ 3 p 4 O erational Based IDiscussion Based 1 Exercise 4 September 30, 2019) ❑ 1 ❑ 2 ❑ 3 ❑ 4 ❑ 1 ❑ 2 3❑ 4 Exercise 5 Our last Full -Scale exercise was conducted on (date): June E, 2017 Conducted the following exercises and provided documentation to TDEM: Exercise Type Exercise Name and Date EMPG Funded ❑ Progress Report #1 Exercise 1 Exercise 1 October 1 — March 31 Exercise 2 Exercise 2 ❑ TEP Exercise 3 Exercise 3 ❑ Ourjurisdiction completed NO exercise and did not request credit for a real world Date Submitted: event ❑ Exercise approved documentation attached ❑ Progress Report #2 April 1 — September 30 ❑ TEP Conducted the following exercises and provided documentation to TDEM: Exercise Type I Exercise Name and Date EMPG Funded Exercise 1 p Exercise 1 Exercise 2 Exercise 2 Exercise 3 Exercise 3 Date Submitted: ❑ Jurisdiction completed NO exercise and did not request credit for a real world event ❑ Exercise a roved documentation attached Rev. 10/18 TDEM-17A Vol.� � � — Pg. v� s TASK 6—TRAINING FOR EMERGENCY MANAGEMENT PERSONNEL All EMPG funded emergency management personnel will participate in the following training during FY 2019: Position & Name Course Name or Number Deputy EMC/ Jason Ware T 600.e- Disaster Accounting 101 (Module 5) Deputy EMCI Jason Ware E/L 0388- Advanced Public Information Officer ❑� Work Plan Deputy EMC/ Jason Ware G 449 - ICS Train the Trainer EMC/ Michele Meade T 600.e- Disaster Accounting 101 (Module 5) EMC/ Michele Meade E/L 0388- Advanced Public Information Officer EMC/ Michele Meade IS -363: Intro. to Emergency Mgmt. for Higher Ed. Emergency management personnel completed the following training and documentation is attached. Position & Name Course Name or Number Date Completed ❑ Progress Report #1 October 1 — March 31 ❑ No training completed. Emergency management personnel completed the following training and documentation is attached: Position & Name Course Name or Number Date Completed ❑ Progress Report #2 April 1 — September 30 ❑ No training completed. Rev. 10/18 TDEM-17A va. a2 86 p9 �J � TASK 7 -EMERGENCY MANAGEMENT TRAINING FOR OTHER PERSONNEL ❑� Work Plan Jurisdiction will conduct or arrange emergency management related training for elected officials, other local officials, & support agencies. ❑ Progress Report #1 October 1 - March 31 ❑ No training took place this progress report period. The following formal training courses were taught or contracted: Date Course Title Description of Attendees # Trained Documents Committee, Brazos County Local Emergency Planning Committee (LEPC), Texas Emergency Management Conference, Brazos Valley Health Care Coalition [-]Progress Report #1 Jurisdiction completed the following staff development activities: 1 October- March 31 ❑ No progress this reporting period []Progress Report #2 April 1 - September 30 ❑ No training took place this progress report period. The following formal training courses were taught or contracted: Date Course Title Description of Attendees # Trained April l -September 30 ❑ No progress this reporting period TASK 8 -EMERGENCY MANAGEMENT ORGANIZATIONAL DEVELOPMENT Jurisdiction will participate in the following emergency management organizational development activities: ❑� Work Plan Brazos Valley Homeland Security Advisory Council (HSAC) Meetings, HSAC Strategic Documents Committee, Brazos County Local Emergency Planning Committee (LEPC), Texas Emergency Management Conference, Brazos Valley Health Care Coalition [-]Progress Report #1 Jurisdiction completed the following staff development activities: 1 October- March 31 ❑ No progress this reporting period []Progress Report #2 Jurisdiction completed the following staff development activities: April l -September 30 ❑ No progress this reporting period Rev. 10/18 TDEM-17A Vol, a REMARKS (Use an Additional Sheet if Necessary) JURISIDICTION NAME: Brazos County Rev. 10/18 TDEM-17A FISCAL YEAR 2019 DESIGNATION OF EMPG GRANT OFFICIALS APPLICANT NAME (JURISDICTION): lBrazos Count EMERGENCY MANAGEMENT COORDINATOR* NAME ❑ Mr. [9 Ms. Michele Bailey -Meade Title 'If newly appointed, attach form TDEM-147 Official Mailing Address Brazos County Emergency Management 110 N. Main Ste, 100 Bryan,TX 77803-3234 Da ime Phone Number Brazos County Emergency Management Please include ZIP +4 110 N. Main Ste, 100 E-mail Address Bryan,TX 77803-3234 Daytime Phone Number 979 821-1011 1 Alternate Number 979 821-1010 Fax Number ( 979 ) 393-9922 E-mail Address mmeade brazoscount tx. ov POINT OF CONTACT (RESPONSIBLE FOR '.APPLICATION) `* NAME ❑ Mr. W Ms. Michele Bailey -Meade Title Emergeney Management Coordinator Official Mailing Address Please include ZIP +4 Brazos County Emergency Management 110 N. Main Ste, 100 Bryan,TX 77803-3234 Da ime Phone Number 979 821-1011 Alternate Number (979 821-1010 Fax Number ( 979 ) 393-9922 E-mail Address I mmeade@brazoscountytx.gov GRANT FINANCIAL -OFFICER CANNOT BE THE SAME AS',EMC NAME ❑ Mr. 0 MS. Katie Connor Title Brazos County Auditor Official Mailing Address Please include ZIP + 4 Brazos County Auditor's Office 200 S. Texas Ave., Ste 218 Bryan,TX 77803-3999 Da ime Phone Number 979 361.4359 Fax Number ( 979 ) 3614188 E-mail Address kc;onner@brazosccuntytx.gov AUTHORIZED OFFICIA MAYOR, COUNTY.JUDGE, CITY MANAGER NAME wMr. Ms. onaoa Fate's Title County Judge Official Mailing Address Please include ZIP + 4 Brazos County Judge's Office 200 S. Texas Ave., Ste 332 Bryan,TX 77803-3999 Daytime Phone Number ( 979 ) 361-4102 Fax Number ( 979 ) 361-4503 E-mail Address1 dpeters@brazoscountytx.gov Rev.10/18 TOEM-17B P9. s-6 FISCAL YEAR 2019 EMPG STAFFING PATTERN 1. APPLICANT NAME (as is appears on EMPG application) Brazos County 2. COUNTY Brazos 3. FULL-TIME EMPLOYEES (including those who work all or only a portion of their time in emergency management duties) 4. Gross Annual Salary 5. Gross Annual Benefits 6. Gross Salary & Benefits (4+5) 7. % Work in EM Duties 8. Salary & Benefits for EM (60) 9. Est EM Travel Costs Name: Michele Bailey -Meade 81,369.00 31,035.00 112,404.00 100% 112,404.00 3,000.00 Position: Emergency Management Coordinator Name: Jason Ware 61,409.00 26,597.00 88,006.00 100%1 88,006.00 3,000.00 Position: Deputy Emergency Management Coordinator Name: Name: 0.00 0.00 Position: Name: Position: 0.00 0.00 Position: Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: A. SUBTOTAL 200,410.00 6,000.00 10. PART-TIME EMPLOYEES 11. % of Full Time 12. Gross Annual Salary 13. Gross Annual Benefits 14. Gross Salary & Benefits (12+13) 15. % Work in EM Duties 16. Salary & Benefits for EM (14x15) 17. Est EM Travel Costs Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: Name: 0.00 0.00 Position: Name• 0.00 0.00 Position: Name: 0.00 0.00 Position: Name: 0.00 0.00 1 Position: B. SUBTOTAL: 0.00 0.00 TOTAL 18. 200,410.00 19. 1 6,000.001 0 CERTIFICATION: I certify that no individual listed ovhold office. office. Signature of Authorized Official: Printed name of Authorized Official: DuanePeters - DateSigned: TDEM-66 < 10/18 0 Page 1 of 1 FISCAL YEAR 2019 APPLICATION FOR FEDERAL ASSISTANCE (Instructions on Reverse) NAME OF PROGRAM/ ASSISTANCE: 1. CFDA NUMBER: 2. APPLICANT EMERGENCY MANAGEMENT STATUS: New Applicant ❑ PERFORMANCE GRANT (EMPG) 97.042 Renewal 0 3. FEDERAL FISCAL YEAR: 4. START DATE: 5. END DATE: FY 2019 OCTOBER 1, 2018 SEPTEMBER 30, 2019 APPLICANT INFORMATION '. a. Legal Name of Applicant Organization (as b. Name & Telephone Number(s) of it appears on the EMPG Application Emergency Management Coordinator: (TDEM-17): Brazos County Michele Bailey -Meade 979-821-1011 C. Mailing Address: d. Physical Address (if different from Mailing 110 N. Main St., Suite 100 Address): Bryan, TX 77803 110 N. Main St., Suite 100 Bryan, TX 77803 Employer Identification Number/Tax (D# 746000433 EMPG PERSONNEL SUMMARY Include onl thosdstaff that will be paid with EMPG funds) W e. Number of EMPG Staff & Percentage of Time Worked in Emergency Management Duties # Staff Percent # Staff Percent # Staff Percent 1) Full Time: 2 100% 2) PartTime Total Number of EMPG-Funded Personnel: 2 ESTIMATED EXPENSES' f. Salary & Benefits from line 18, form TDEM-66 $200,41000 g. Travel Expenses from line 19 form TDEM-66 $ &,000.00 h. Other Expenses from section 11 on reverse $ 74.4&1.00 i. Total Expenses F + G + H $ 260,897.00 1. Federal Share I x .50 $140,44&50 Note: If you cannot meet the cash match requirement, check the box below and attach a match proposal as specified in Section 2 of the Local Emergency Management Performance Grant Guide. TDEM must review and approve any exceptions made to the cash match requirement at the time of application. ❑ Cash Match Exception Requested CERTIFICATION (;certify that ;to the.best"df my knowledge and belief this application and, attachments are true and correct. k. Typed Name of Authorized Official: P-uaQe Peters I. Title of Authorized Official: azo County Judge m. Original Signature of Authorized Official: n. Date Signed: �2 Rev. 11118 TDEM-67 Vol' �lo Pcd S 9 INSTRUCTIONS 1. Except as indicated below, entries are self-explanatory. Item A: Enterthe legal name of your jurisdiction. Your entry should match the Applicant Name used on the EMPG 2 Program Application (TDEM-17). 8 Item E: indicate the number of full-time employees who work specific percentages of time in emergency management duties. example: 1 staff @ 100 percent, 2 staff @ 50 percent. Also indicate the number of part-time employees. include only staff members whose salary and benefits will be supported by EMPG funding. The data in this section should agree with the information included on the EMPG Staffing Pattern (TDEM-66). Item K, L, & M: This form must be signed by the Authorized Official from TDEM 17B. Authorized Officials are County Judges, Mayors, and many City Managers — not Emergency Management Coordinators. OTHER'; ALLOWABLE EXPENSES: - Describe the other allowable expenses of your emergency management program that you are requesting be supported by EMPG funding and provide an estimate of the amount of those expenses. These costs must comply with 2 CFR, Part 225, Cost Principles for State. Local, and Indian Tribe Governments (OMB Circular A-87). Salaries and exoenses for elected officials are not allowed. Continue on a separate sheet if necessary. Transfer the Total Please reference the appropriate Authorized Equipment List (AEL) for expenses listed below. AEL Code Specific Description of Expense (Descriptions must be specific—do not use broad or general categories, such as operating or administrative expenses) Estimated Amount 11 RE-00-RFDB Computer Contracts $ 5,000.00 06CP-04-WADN Radio Maintenance (Skyline Communications System) $ 1,800.00 21GN-00-OCEQ Office Supplies $ 275.00 21GN-00-OCEQ Copiers/Printers $ 250.00 21GN-00-OCEQ Telephone System and Long Distance $ 100.00 21GN-00-OCEO Rental Space for EOC/JIC $ 67,062.00 Total $ 74,487.00 3 3 �ti i 3 6 Rev, 11118 TDEM-67 Vol. 7f e Pg. �� FY 2019 EMPG STAFF JOB DESCRIPTION Jurisdiction Name Brazos County Staff Member Name Michele Bailey -Meade Position Title Emergency Management Coordinator Description Prepared 6 Brazos County Human Resources Department Date Prepared JOB DESCRIPTION © Current Job Description Attached See Below A. Provide a general description of the duties performed by this staff member. B. If this staff member performs both emergency management duties and other duties, identify the specific emergency management duties performed. TDEM-68 1012018 Retain a copy of this description for future use. Vol. J yf I i General Summary_ _ __ I Maybe called out al,a.any time to respond to emergencies within Brazos County and toot tier emergencies requiring a regional response; responds to i hazardous material spills as requested to document and monitor cleanup operations and coordinate with slate regulatory agencies: identify needed modifications and maintain the inter -jurisdictional emergency management plan for Brazos County; monitor severe weather situations that could i affect Brazos County: perform hazard analysis and hazard vulnerability studies; identify hazard mitigation projects and coordinate hazard mitigation I activities: write Emergency Management related giants arid reimbursement program requests; prepare departmental budget; prepare the annual work plan for the Emergency Management department; prepare and present public awareness. programs; prepare and conduct Emergency Management related training; and sane as liaison between Brazos County and other agencies. Essential Duties: !May be called out at any time to respond to emergencies within Brazos County and to other emerceneies requiring a regional response; Respond io hazardous material spills. as requested to monitor cleanup operations and coordinate with stale regulatory agencies; Review and update the inti jurisdictional emergency management plan and annexes: Develop the annual work plan for the Emergency Management department: Serve on Brazos County Loss Control Committee and Brazos County Local Emergency Planning Committee: Organize and participate in required exercises and drills; Monitor severe weather systems that could affect Brazos County and coordinates damage assessment as needed; Prepare and submit required reports to the state: Write Emergency Management related grants and reimbursement program requests. Prepare -:. departmental budget: Serve as liaison between county and responder groups, county and city department heads, and volunteer organizations; i Maintain file of Tier II reports as submitted by hazardous materials storage sites and facilities within Brazos County; Make presentations to schools and service clubs and develop public awareness presentations; Attends training courses and conferences as necessary to further er lion: and j Perform general administrative duties, including making copies, typing letters and memorandums on the computer, filing correspondence and other reports, delivering and picking up printing projects, faxing documents, preparing mailing labels, and obtaining office supplies. Olher Duties as assigned. (1%) Supervision Received: Given: Supervises departmental employee(s), including assigning and reviewing (heir work and recommending : !, personnel actions. ._ _. Education Requited: '�. Bachelor's degree in Emergency Management, Public Administration, or a related field, plus two years of emergency management experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities, i, Preferred: i Experience _ Required: I To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The i requirements listed below are representative of the knowledge, skill, andtor ability required. Reasonable accommodations may be made to enable individuals with disabilities to perforin the essential functions. Preferred: Certificates, Licenses, Registrations 1 Requited: Valid Texas mono. vehicle's license. Preferred: I Vol. a �� pg. ,�7 FZ Brazos County Job Description Last Updated: 915112 Class Number: 1901 Title: Emergency Management Coordinator Pay Group: 28 Department: Emergency Management FLSA Status: Exempt Reports To: County Judge Approved Date: 10/1112 - EEOC Category: Professionals i General Summary_ _ __ I Maybe called out al,a.any time to respond to emergencies within Brazos County and toot tier emergencies requiring a regional response; responds to i hazardous material spills as requested to document and monitor cleanup operations and coordinate with slate regulatory agencies: identify needed modifications and maintain the inter -jurisdictional emergency management plan for Brazos County; monitor severe weather situations that could i affect Brazos County: perform hazard analysis and hazard vulnerability studies; identify hazard mitigation projects and coordinate hazard mitigation I activities: write Emergency Management related giants arid reimbursement program requests; prepare departmental budget; prepare the annual work plan for the Emergency Management department; prepare and present public awareness. programs; prepare and conduct Emergency Management related training; and sane as liaison between Brazos County and other agencies. Essential Duties: !May be called out at any time to respond to emergencies within Brazos County and to other emerceneies requiring a regional response; Respond io hazardous material spills. as requested to monitor cleanup operations and coordinate with stale regulatory agencies; Review and update the inti jurisdictional emergency management plan and annexes: Develop the annual work plan for the Emergency Management department: Serve on Brazos County Loss Control Committee and Brazos County Local Emergency Planning Committee: Organize and participate in required exercises and drills; Monitor severe weather systems that could affect Brazos County and coordinates damage assessment as needed; Prepare and submit required reports to the state: Write Emergency Management related grants and reimbursement program requests. Prepare -:. departmental budget: Serve as liaison between county and responder groups, county and city department heads, and volunteer organizations; i Maintain file of Tier II reports as submitted by hazardous materials storage sites and facilities within Brazos County; Make presentations to schools and service clubs and develop public awareness presentations; Attends training courses and conferences as necessary to further er lion: and j Perform general administrative duties, including making copies, typing letters and memorandums on the computer, filing correspondence and other reports, delivering and picking up printing projects, faxing documents, preparing mailing labels, and obtaining office supplies. Olher Duties as assigned. (1%) Supervision Received: Given: Supervises departmental employee(s), including assigning and reviewing (heir work and recommending : !, personnel actions. ._ _. Education Requited: '�. Bachelor's degree in Emergency Management, Public Administration, or a related field, plus two years of emergency management experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities, i, Preferred: i Experience _ Required: I To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The i requirements listed below are representative of the knowledge, skill, andtor ability required. Reasonable accommodations may be made to enable individuals with disabilities to perforin the essential functions. Preferred: Certificates, Licenses, Registrations 1 Requited: Valid Texas mono. vehicle's license. Preferred: I Vol. a �� pg. ,�7 FZ Physical Demands Typical: ' The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, [lie emp!oyee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms: and talk and hear. The employee frequently is required to stand and walk. The employee must occasionally lift and/or move objects v.6ghing up. to 50 pounds, such as emergency management equipment, files, stacks of records, of other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Knowledge, Skills, & Abilities .:..... ...__...._._. Typical: Typical: ..___._. q _..._____.. .._....._..__.......__. Supervisory techniques; Uudgetaq• techniques; personnel -policies and procetlums; standard office practices; and emergency management statutes and procedures, Supervise and motivate employees; establish and t maintain effective working relationships with county employees, representatives of governmental agencies, and the general public; communicate effectively, both orally and in writing; operate standard word processing and spreadsheet software, operate emergency management equipment safely; read, interpret, and develap standard policies and procedures; and analyze and interpret data, Work Cf? vironrnent i Typical: The work environment characteristics described here are representative of those an employee encounters while, performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually j moderate, The employee must frequently work closely with others as part of a team, perform mulaple tasks simultaneously, and change tasks. Vol.�� Pg o7 Gj FY 2019 EMPG STAFF JOB DESCRIPTION Jurisdiction Name Brazos County Staff Member Name Jason Ware Position Title Deputy Emergency Management Coordinator Description Prepared 13Y Brazos County Human Resources Department Date Prepared JOB DESCRIPTION ❑■ Current Job Description Attached ❑ See Below A. Provide a general description of the duties performed by this staff member. B. If this staff member performs both emergency management duties and other duties, identify the specific emergency management duties performed. TDEM-68 1012018 Retain a copy of this description for future use. Vol. 1�2 y� p9 '96rl General Summary: _ Leral - .. Assists the Emergency Management Coordinator (EMC)�as needed with any or ah depanmentat duties, may be called out at any time to respond to emergencies within Brazos County and to other emergencies requiring a regional response; responds to hazardous material spills as required to ! document response actions, monitor cleanup operations and coordinate with state regulator agencies, assists the EMC with maintenance of the inter, ! jurisdictional emergency management plan for Brazos County, monitors severe weather situations that could affect Brazos County; assists the EMC with Emergency Management related grants and reimbursement programs and with distribution of graril-funded equipment to responder agencies: assists the EMC with preparation of the departmental budget; assists the EMCwithpreparation of the annual work plan for Emergency Management department; prepares and presents public awareness programs; prepares and conducts Emergency Management related training; attends meetings with, and in the absence of the EMC; maintains a directory of available resources; and facilitates updates to the database for the emergency notification system and oversees maintenance and operation of the emergency notification system. Essential Duties: ......_.. ties .. .. . IEnrie_..n .... .. 11...11 ... _- 1 nIartm- .._.._-_. Ia . .: j Other duties may be assigned. Assists the Emergency Management Coordinator (EMC) as needed with any or all departmental duties; Maybe called -, out al any time to respond to emergencies within Brazos County and to other emergencies requiring a regional response. Respond to hazardous material spills as requested to document response actions, monitor cleanup operations and coordinate with state regulatory agencies. Assists the EMC with maintenance of the inter -jurisdictional emergency management plan for Brazos County; Assists the EMC with preparation of the departmental budget; Assists the EMC with Emergency Management related grants and reimbursement programs: Facilitate updates to the database for the emergency notification system and oversees maintenance and operation of the emergency notification system. Maintain a directory of available resources. Attend training courses and conferences on EM. Assist in planning and conducting emergency exercises. Develop and maintain '. budget spreadsheet to monitor department status. Perform general administrative work, including making copies and faxing documents. May be '. required to vmrk overtime or irregular hours If necessary. j Ot}Ier Duties as asslit ned. {1%) - supervisron _ _ Received: ............. _-_._..... 11 s ._. 1111_._ ... 1111 .. 1111 1111.. 1111. , Gwen: This is anon -supervisory . position. i Education 1111 11 11 _. 1111... _ .tion RegUlred: ' 6achclor's degree in -Emergency Pdanagemenl, Public Administration, or a related fieldor any equivalent combination of education and experience which provides the required knowledge, skills and abilities. Preferred: , Experlence - _-- Required: I To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform The essential functions. .............. 1111"_ - _.. 1111. 1111 ,. .-__-.. 1111"_-__ _-1111.__ __ --Preferred: - �-�_. _ ..__. �............._ ._.__._ ._ ..__.�. .._"1111_ Cetti6cates, Licenses, Registrations 1, Required: t Valid Texas motor vehicle operator's license. i Preferred:: Vol _1,1V 011,_ Pg. 02 Gs' �l gf� Brazos County ,,tit .t_11 Job Description Last Updated: 9/5112 Class Number: 1904 Title: 1111. Deputy Emergency Management Coordinator 1111 _ 1111 Pay Group: 16 Department: -..-.. 1111 1111.. .. _ _. Emergency Management ELSA Status: Nonexempt Reports To: Emergency Management Coordinator Approved Date: 10/1/12 1111 EEOC Category: .-1111 .. .. Professional General Summary: _ Leral - .. Assists the Emergency Management Coordinator (EMC)�as needed with any or ah depanmentat duties, may be called out at any time to respond to emergencies within Brazos County and to other emergencies requiring a regional response; responds to hazardous material spills as required to ! document response actions, monitor cleanup operations and coordinate with state regulator agencies, assists the EMC with maintenance of the inter, ! jurisdictional emergency management plan for Brazos County, monitors severe weather situations that could affect Brazos County; assists the EMC with Emergency Management related grants and reimbursement programs and with distribution of graril-funded equipment to responder agencies: assists the EMC with preparation of the departmental budget; assists the EMCwithpreparation of the annual work plan for Emergency Management department; prepares and presents public awareness programs; prepares and conducts Emergency Management related training; attends meetings with, and in the absence of the EMC; maintains a directory of available resources; and facilitates updates to the database for the emergency notification system and oversees maintenance and operation of the emergency notification system. Essential Duties: ......_.. ties .. .. . IEnrie_..n .... .. 11...11 ... _- 1 nIartm- .._.._-_. Ia . .: j Other duties may be assigned. Assists the Emergency Management Coordinator (EMC) as needed with any or all departmental duties; Maybe called -, out al any time to respond to emergencies within Brazos County and to other emergencies requiring a regional response. Respond to hazardous material spills as requested to document response actions, monitor cleanup operations and coordinate with state regulatory agencies. Assists the EMC with maintenance of the inter -jurisdictional emergency management plan for Brazos County; Assists the EMC with preparation of the departmental budget; Assists the EMC with Emergency Management related grants and reimbursement programs: Facilitate updates to the database for the emergency notification system and oversees maintenance and operation of the emergency notification system. Maintain a directory of available resources. Attend training courses and conferences on EM. Assist in planning and conducting emergency exercises. Develop and maintain '. budget spreadsheet to monitor department status. Perform general administrative work, including making copies and faxing documents. May be '. required to vmrk overtime or irregular hours If necessary. j Ot}Ier Duties as asslit ned. {1%) - supervisron _ _ Received: ............. _-_._..... 11 s ._. 1111_._ ... 1111 .. 1111 1111.. 1111. , Gwen: This is anon -supervisory . position. i Education 1111 11 11 _. 1111... _ .tion RegUlred: ' 6achclor's degree in -Emergency Pdanagemenl, Public Administration, or a related fieldor any equivalent combination of education and experience which provides the required knowledge, skills and abilities. Preferred: , Experlence - _-- Required: I To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform The essential functions. .............. 1111"_ - _.. 1111. 1111 ,. .-__-.. 1111"_-__ _-1111.__ __ --Preferred: - �-�_. _ ..__. �............._ ._.__._ ._ ..__.�. .._"1111_ Cetti6cates, Licenses, Registrations 1, Required: t Valid Texas motor vehicle operator's license. i Preferred:: Vol _1,1V 011,_ Pg. 02 Gs' Physical Demands Typical: ' Ill physical demands here are representative of Ihose that must be met by an employee b successfully perform the essential functions of the lot,- Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger. handle or feel; reach with hands and arms and talk and hear. The employee frequently Is required to stand and walk. The employee must occasionally lift and/or move objects weighing up to 20 pounds, such as files, stacks of records, or other similar objects. Specific vision abilities required by this job Include close vision, and ability to adjust focus. Knowledge, Shills, & Abilities Typical: i Emergency response actions personnel policies and proeedgris; and standard office practices. Establish and maintain effective working relationships with county employees, representatives of goveotmentai agencies and ! the general public; communicates effectively, both orally and in writing; operate standard word processing and spreadsheet sollwaro: and mad and interpret emergency management policies and procedures. Work Environment — - -- - - Typical: The vmrk environment characteristics described here are represcnlalive of those an employee encounters '. while perfofming the essential functions of flus job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. The noise Irk+el in the work environment is usually moderate. The employee must frequently perforin multiple tasks simultaneously, change tasks, perform tedious exacting work, and work, closely with others as pad of a team, Vol. �� pg. ,7 6� 2019 TRAVEL POLICY CERTIFICATION Jurisdiction NameBrazos County: Check one of the two blocks below This jurisdiction has no qualifying travel regulations. EMPG participants requesting reimbursement for travel expenditures will do so in accordance with State of Texas travel regulations and reimbursement rates as published by the Texas Comptroller of Public Accounts. State travel regulations are available at httos.Y/fmx. cpa. state. tx. us/fmx/tra vel/textravel/index.php go ElThis jurisdiction has its own qualifying travel policy, a copy of which is attached. EMPG participants requesting reimbursement for travel expenditures will do so in accordance with that policy. Name of Grant Financial Officer Katie Conner Printed or Typed) Original Signature of Grant Financial I��f Officer Date Signed TDEM-69 10/2018 F pg �G7 BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES POLICY AND PROCEDURES FOR COUNTY TRAVEL AND REIMBURSEMENT BRAZOS COUNTY, TEXAS THE PURPOSE OF THIS POLICY AND RELATED PROCEDURES IS TO ESTABLISH AND STANDARDIZE AUTHORITY FOR USE OF COUNTY RESOURCES TO PAY FOR TRAVEL RELATED EXPENSES FOR BRAZOS COUNTY EMPLOYEES. THE FOLLOWING POLICY ADOPTED BY THE BRAZOS COUNTY COMMISSIONERS COURT ON THIS THE ST" DAY OF JUNE, 1995 TAKES THE PLACE OF ANY PREVIOUS COUNTY TRAVEL POLICY ADOPTED BY ANY PREVIOUS COMMISSIONERS COURT. THE EFFECTIVE DATE OF THIS POLICY IS THE 6" DAY OF JUNE, 1995. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONERS' COURT ON FEBRUARY 17, 1998. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON AUGUST 1st, 2000. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON DECEMBER 5th, 2000. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON FEBRUARY 11th, 2003. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON SEPTEMBER 20TH, 2005. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON JANUARY 31, 2006. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 11, 2007. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON April 1, 2008 revising the County Mileage Reimbursement Rate. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 28, 2010 revising the County Mileage Reimbursement Rate. THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON June 28, 2011 revising the County Mileage Reimbursement Rate to 55.5 cents/mile. F:\ Policies and Procedures\Policies\Travel\Travel ReimbursementIvith lodging change 1-7-15.docl2/4/12 !_ i BRALOS COUNrY,TEXAS TRAVEL POLICY AND PROCEDURES THE POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 4, 2012 revising the County Mileage Reimbursement Rate to 56.5 cents/mile effective 1/1/2013. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON December 24, 2013, revising the County Mileage Reimbursement Rate to 56.0 cents per mile effective 1/1/2014. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON SEPTEMBER 30, 2014, revising the nightly lodging rate from $85.00 plus tax per night to the rates set by the State of Texas plus applicable taxes for travel after September 30, 2014. THIS POLICY WAS OFFICIALLY AMENDED BY COMMISSIONER'S COURT ON DECEMBER 30, 2014, revising the County Mileage Reimbursement Rate to 57.5 cents per mile effective for travel occurring on or after 1/1/2015. This policy and related procedures replaces all previous policies and procedures. It explains Brazos County's policy relevant to the authorization of travel and the reimbursement of expenses incurred incidental to travel. Section 152.011 of the Texas Local Government Code gives the Commissioners' Court the authority to set travel expense and other allowances for all County officials and employees. This policy is to be viewed as an "accountable plan", and therefore satisfies the reporting and documentation conditions established by the Internal Revenue Code of 1986 as Amended (i.e. §162 and §274 and Treasury Regulations 1.62.1 to 1.62.6). A. GENERAL DEFINITIONS Accountable Plan - a plan under which an employee is reimbursed for expenses or receives an allowance to cover expenses. The following four conditions must be satisfied: a. There must be a County business purpose for the expenses, b. The employee must clearly state and properly support that there was a business purpose for the expense, C. The employee must substantiate that the expense was incurred by providing documentation or be deemed to have documented the reimbursed expenses, and, d. The employee is required to return (i.e. with advances) to the County any amounts received in excess of documented expenses. 2. Actual Expenses - the actual cost of any allowable travel expenses supported by proper receipts and/or statements. 3. Auditor - the County Auditor and/or his designated staff. 4. Authorization - a recognized approval level that requests the County Treasurer to encumber funds for approved travel purposes. An approval level is the signature of the elected official, department head or employee authorized to approve claims for the F:\ Politics and Procedures\Policies\Travel\Travel Reimbursement2vith lodging change 1-7-15.docl2/4/12 DRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES department. This authority is established by completing a computer user access form designating the employee to be on a departmental approval group in the Finance Plus financial system with the County Auditor's office. 5. Official County Business - a business function in which County employee(s) are participating, and which is recognized by the Commissioners' Court as being official business of Brazos County. 6. Duty Point - the primary place of employment, i.e. courthouse, road and bridge, tax office, etc. 7. Traveling County Employee - an elected official, a department head, or a person employed in the direct service of an elected official or department head who is traveling on official County business. 8. In -County Travel - travel that takes place within the confines of the legal boundaries of Brazos County, and where the primary end destination of the travel is within these same boundaries. 9. Out -of -county Travel - any travel that has a primary end destination outside the established legal boundaries of Brazos County. 10. Out-of-state Travel - any travel that is undertaken which has a primary end destination outside the established legal boundaries of the State of Texas. 11. Educational Travel - out -of -County travel that is undertaken by County employees for approved education seminars, conferences and meetings. 12. Law Enforcement Travel - travel expenses incurred by County law enforcement personnel for the explicit purpose of transporting prisoners and/or probationers, collection of evidence, and other travel directly attributable to official County business. 13. Travel Expenses - transportation (airline fares, personal auto, public transportation, parking, and taxi), meals, lodging, and incidental expenses associated with traveling on official County business. 14. Travel Expense Forms - all forms so designated by the Auditor's office to be used to report actual and estimated travel expenses for official County business. These forms are to be submitted to the Auditors office for reimbursement and/or documentation for advances with regards to travel expenses. 15. Direct Billing - a pre -arranged billing, established for a County employee with a lodging facility at which they plan to stay when away from their place of employment overnight on County business. Direct Billing is arranged by the Auditor's office with the intent being the reduction of the employee's financial responsibility for costs associated with travel on County business. 16. Incidental Expense - a necessary and reasonable expense incurred by a County employee while traveling on official County business. This does not include F:\ Policies and Procedures\Policies\Tmvel\Tmvel Reimbumement3vidi lodging change 1-7.15.docl2/4/12 Vol. 6Z If pg. aT0 BRAZ,OS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES transportation, meals, lodging, tips, gratuities, alcoholic beverages, laundry or in -room video rental. 17. Mileage - the distance from a duty point to a destination. As noted in the following procedure, the County will reimburse mileage based on an internet mapping service such as mapquest.com, yahoomaps.com or googlemaps.com. 18. Mileage Rate - the rate of reimbursement established by the Commissioners' Court in December of each calendar year for use of a personal automobile while on County business. 19. Meal Expense — limited to $36.00 a day for meals, if an employee is away from their duty station overnight. 20. Host Hotel — "preferred room rates" negotiated by a sponsor for participants of a conference, seminar or continuing education training, at or near the program site. FA Policies and ProcedureslPoliciesUravehTravel Reimbursement4vith lodging change 1-7-15.docl2/4/12 Vol. Pg. I I I BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES B. GENERAL POLICY STATEMENT All reasonable and necessary travel by County employees for which a departmental budget has been established, and for which the department has funds remaining in the budget, and for which the travel is required in order for the employee to conduct County business is authorized. County officials and department heads are expected to plan out -of -County travel for themselves and their employees to achieve maximum economy and efficiency. All County reimbursed travel must be for official County business only. It is the responsibility of the County official and/or department head to see that all Out -of -County travel expense forms are properly completed, documented, signed and forwarded to the County Auditor's office within fourteen (14) calendar days of the travel return date. In -County mileage reimbursements may be submitted on a monthly basis. C. IN -COUNTY TRAVEL In the process of conducting County business, employees may be required to travel to locations within the County, but away from their normal duty station. if the employee incurs expenses incidental to such travel, the employee is required to obtain authorization from the department head for such expenses. If the anticipated expenditure will be in excess of $25.00, the department head may request a travel advance using the Travel Advance Form and secure the Commissioners' Court approval before any expense is incurred. Employees are expected to report the shortest distance between destinations for all travel. The County will not reimburse for personal mileage or for travel between an employees residence and their duty point. The County will not reimburse for meals unless employee is away from their duty station overnight. The employee traveling on official County business within the County should first determine from the department head if a County vehicle is available to conduct such business. All such authorized expenses will be reimbursed within ten (10) days of the receipt by the County Auditor's office of completed reimbursement request forms. Procedure: For In -County travel, Mileage Reimbursement Requisition should be used, This form is to be turned in by the employee to the department head at least once a month for previous travel. Department heads should then prepare a request for reimbursement and forward the completed request and attached documentation to the County Auditor's office. Mileage will be reimbursed based on the actual mileage traveled at the prevailing rate established by the Commissioners' Court. The County will not reimburse employees for meals or lodging expense incurred In -County F:\Policias and Procedures\Policies\Travel\Travcl Reimbunementgvith lodging change 1-7-15.docl2/4/12 vol. a f 4 P9• '? BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES D. OUT -OF -COUNTY TRAVEL Out -of -County travel by County employees is permissible provided that it is authorized in advance by the department head and does not exceed departmental budgetary allowance for such travel. It is the department head's responsibility to ensure that each request has adequate documentation attached to support the stated time, place, and business purpose of the travel expense (see "Accountable Plan" requirements, Page 1). The County will reimburse for County employee meals only while the employee is out of the County on County business and away from their duty station overnight. If the travel expense is anticipated to exceed $25.00 a travel advance may be requested and Commissioners' Court approval secured before any expense is incurred. Procedure: All Out -of -County reimbursement requests are to be made on Travel Reimbursement Requisition. Requests for meal reimbursement are to be as follows Meals will be reimbursed at the amounts listed, taxes included: Breakfast $ 8.00 Lunch $ 10.00 Dinner $ 18.00 2. No receipts will be required. 3. The County will not reimburse an employee for more than $36.00 per day for meals. Meal reimbursement to an employee who is not away from their duty station overnight will be considered a benefit and the amount will be reflected on the employee's W-2 form at the end of the year. Meal reimbursement will not be provided to an employee who is less than seventy five (75) miles away from their duty station unless the employee is away overnight. 4. The County will not reimburse for meals provided by the conference or seminar. It is expected that the conference or seminar registration fees include any meals provided and that the employee will avail themselves of these meals. Additionally, a "continental breakfast" is not considered a meal for reimbursement purposes. The County will reimburse County employees for mileage, if a personal vehicle is used, while the employee is Out -of -County on County business. Mileage reimbursement will be made based on the duty station address to specific destination address as documented by using an internet mapping service such as mapquest.com, yahoomaps.com or googlemaps.com, at the existing reimbursement rate set by Commissioners' Court. F:\ Policies and Procedures\Policies\TrevelCrravel Reimbu seinctn6vith lodging change 1-7-15.docl2/4/12 Fvo�l . BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Requests for mileage reimbursements can be made in one of two ways 1. Where mileage request is simply for a round trip the employee need only enter the dollar value on the Form. This is arrived at by multiplying the documented mileage by 2 and then multiplying this product by the reimbursement rate that has been established by Commissioners' Court. It is requested that the employee use an internet mapping service with specific addresses including number, street and zip code such mapquest.com and that the mileage documentation be submitted with the Mileage Reimbursement Requisition or Travel Reimbursement Requisition. 2. Where mileage is requested for the use of a personal automobile while on County business and the request is for mileage other than the round trip from duty point to destination, then the employee should use Mileage Reimbursement Requisition to establish the additional miles and business purpose. The County will not reimburse for mileage incurred at the destination city in pursuit of food or personal errands. Additional miles incurred at the destination city for County business should be documented using addresses at either, www.mapquest.com, www.googlemaps.com or www.yahoomaps.com. These totals should then be transferred to the Travel Reimbursement Requisition. The County will reimburse the traveling County employee for the actual cost of lodging expenses incurred, not to exceed the rate used by the State of Texas for the location, excluding taxes, while traveling on official County business. The travel needs to be approved by the department head, and the cost must not exceed the remaining departmental budget. Receipts are required for the reimbursement of lodging expenses. Please see Section O, this policy, for more information on reimbursement of lodging expenses. E. OUT-OF-STATE TRAVEL The County will reimburse employees for out-of-state travel on the same basis as Out -of -County travel. All Out of State travel must be approved by the Commissioner's Court prior to departure. If the employee elects to use a personal automobile for such travel, the County reimbursement will not exceed the lesser alternative: either the mileage (round trip at the prevailing rate per mile) or the round trip airfare from Easterwood Airport to the destination (a commercial airline quote is required). It is noted that when the distance is greater than 350 miles, and when the air fare ticket can be purchased 21 days in advance, it is usually cheaper to fly than drive. Any employee traveling on County business who does not wish to fly, and whose destination is out of state may place a request before the Commissioners' Court requesting authorization to drive and to be reimbursed for the actual travel expense. The request would need to be in writing, placed before the Commissioners' Court 10 days prior to departure, and would need to include the reason for the request and a comparison of the costs. Commissioners' Court has the authority to accept and /or reject each request based on merit as presented. Procedure: Any out-of-state travel request must be presented to the department head. The department head must then make a formal request for approval of such travel to the Commissioners' Court, which must consider the request in open session. All requests for reimbursement are to be made on Travel Reimbursement Requisition. If a Travel Advance is needed, it should be requested at the same time. F:\ Policies and Procedures\Policies\Tmveffmvel Reimbursement'vith lodging change 1-7-I5.doc12/4/12 Vol. _ CIZ J6 pg. 027 RRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES F. TRAVEL ADVANCES Employees that anticipate being away from their duty station on County business and Out -of -County for more than three (3) days, or when travel expenses are anticipated to be more than $25.00, may request a travel advance. The employee would be required to fill out Travel Advance Requisition. The form should be submitted to the department head for approval and forwarded to the County Auditor's office for processing. All requests for advance must be filed with the Auditor's office ten days prior to the departure date so that proper approval from the Commissioners' Court can be secured. The request should not exceed the estimated expenses. All meal advances will be based on $36.00 per day and a maximum of the amount allowed for the location set by the State of Texas (Domestic Maximum Per Diem Rates) plus taxes will be advanced for each day of lodging that the employee anticipates. All employees are encouraged to arrange for direct billing and to arrange for quotations for air transportation when required. Procedure: Once the employee has returned to their normal duty station, the employee has fourteen (14) days to submit documentation to the County Auditor's office on a 'Navel Reimbursement Requisition to account for the use of the travel advance funds. The employee should attach a copy of Travel Advance Requisition to their request to document the advance received. If the employee has received funds in excess of their need the balance should be remitted to the County Treasurer's office, and a copy of all receipt(s) attached to Travel Reimbursement Requisition. After the 14 day period travel advances that have had documentation submitted will be deducted from the employee's paycheck as agreed in the travel advance requisition. All disbursement of funds and collection of funds with regards to travel advances will be handled through the County Treasurer's office. The department head has oversight responsibility for all disbursements related to travel advances. G. LODGING The County will be responsible for a maximum of the amount allowed for the destination set by the State of Texas (Domestic Maximum Per Diem Rates) plus tax per day, for lodging expenses incurred by a County employee while traveling on official County business either out of county or out of state. The County prefers to arrange for hotel accommodations to be billed directly to the County. Department heads are encouraged to plan as far in advance as possible, and to arrange for direct billing. The County will only be responsible for the amount allowed for the destination set by the State of Texas. If the room charge is greater than allowed, the employee should be prepared to be responsible for the difference. The State of Texas follows the U.S. General Services Administration per diem rates by location. Rates are set by fiscal year, effective October 1 each year. The rates can be found by searching by city or zip code at this website: http://www.psa..goy/portal/category/100120. The decision to pay the lodging fee for the night before a conference or meeting is at the discretion of the department head. This decision is based on the location of the meeting site and beginning or ending time of the program. Likewise, the decision to pay the lodging fee for the last day of a conference or meeting is at the discretion of the department head. It is the employee's responsibility Fa Policies and Procedures\Policies\Travel\Travel Reimbumement3vith lodging change 1-7-15.doel2/4/12 Vol. 0 Pg. BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES to make sure this issue is covered prior to the meeting taking place and prior to the request being placed before the Commissioners' Court. Host Hotel In many instances a county employee will attend a seminar, conference or continuing education program where the sponsor of the program has negotiated preferred room rates at (or near) the site where the program is to be held. In many instances the preferred room rate is referred to as the "host hotel." In some instances the program sponsor has secured such preferred rates at several locations. The county would prefer that county employees attending such programs stay at the "host hotel." And, therefore, if the room rate is greater than the rate allowed under Section G — Lodging of this policy, the county will reimburse the employee for the full amount of the room plus tax. The employee is required to provide adequate documentation that the program negotiated a preferred rate with the "host hotel." An example of adequate documentation would include a seminar brochure or registration information provided by the program sponsor that lists the preferred hotels. In the event an employee is able to secure a room for an amount less than the host hotel rate when a host hotel is available without incurring additional parking, car rental or mileage expenses the employee will be reimbursed at the actual room rate. Many times the county employee attending a sponsored program does not plan to attend the program in a timely manner and all "reserved program rooms" will have been taken. Alternative sites will not be considered as "host hotels" unless specifically designated as such by the program sponsor. Out -Of -State When a county employee requests out-of-state travel for a sponsored seminar, conference or continuing education program, and there is not a designated "host hotel", it is the employee's responsibility to register in a timely manner to allow the opportunity to stay at the hotel or conference center where the program is being held. When the employee makes a request for out-of-state travel, the request should clearly state the anticipated room cost, and request formal approval for reimbursement. Commissioners' Court will evaluate each request separately. Relatives and Friends Frequently county employees while traveling on county business and away from their duty station overnight will stay with friends and/or relatives. As a result their application for reimbursement will appear as if they were not away from home overnight. When such an event happens, the employee should attach a notice to their reimbursement request to allow the county auditor's office to confirm the over night stay. Restrictions on County reimbursable lodging expenses: The County WILL reimburse for: Daily Room Charges as allowed by the rates adopted by the State of Texas for the destination plus tax. F:\ Policies and Procedures\Policies\Travel\Travel lieimbursennentgvith lodging change 1-7-15.docl2/4/12 Vol. �—�_ Pg.— 7��_ BRAZOS COUNTY,TEXAS TRAVEL POLICY AND PROCEDURES Properly Documented Business Telephone Calls Facility Parking Charges — Self parking only* Taxi Fares (rte documentation required) Alternate means of travel (i.e. bus, train, etc.) Internet service used for conducting County business Tolls for toll road travel — receipts required Valet parking for handicapped employees with a valid handicap placard from the Tax Office. 2. The County will NOT reimburse for: Snacks Charged To The Room Room Service (No gratuity, no room service charge) Personal Expenses (i.e.: Valet, Dry Cleaning, Laundry, etc.) Tips and/or Gratuity Alcoholic Beverage Charges Video Rental (i.e.: In -Room Movies, etc.) Personal Phone Calls Hotel Club Charges Recreational Facility Charges *The County will reimburse for self parking at any rate with receipts. Valet parking will be reimbursed if it is the only parking available and is documented as such by the hotel. In the event self parking and valet parking are available and the employee chooses to use valet parking the County will only reimburse up to the rate equal to the self parking rate. Employees who incur lodging charges defined as unacceptable for reimbursement are responsible for these payments. These charges are to be accounted for and payment rendered to the facility by the employee at check out. If any of these charges billed incorrectly directly to the County by a lodging facility, the employee will be responsible for remitting reimbursement to the County Treasurer. Procedure: The employee will be required to obtain an original lodging statement from the establishment where the employee stayed. This statement should be attached to the Out -Of -County Travel Reimbursement Request. No exceptions will be allowed. H. AIR FARE and CAR RENTALS All County employees are required to travel by the least expensive mode of travel. The employee should evaluate whether travel by airplane to the destination point is cheaper than traveling by other means. The County will only reimburse for the least expensive mode of travel, unless the employee's supervisor can show good cause for using another mode. When the final destination is over 350 miles then air travel should be considered Car Rentals should only be utilized when required for the employee to fully cavy out their official business. Taxi cabs, buses, and hotel shuttle services are usually less expensive than car rentals. The County will not reimburse for expenses incurred for personal reasons. The County would prefer that the employee not enter into a rental arrangement unless it is necessary and required for the completion of the business purpose. F:\ Policies and Procedures\Politics\Travel\Tavel Reimbumemenlgith lodging change 1-7-15.doc12/4/12 Pg. BRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES The County will not reimburse for first class travel. The County will only reimburse for necessary car rental at the sedan rate (no luxury cars) and necessary gasoline for the rental with receipts. The County will not reimburse for mileage on a rental car. 1. CONFERENCES. SEMINARS and CONTINUING EDUCATION The County prefers to pay in advance for conferences, seminars and registrations for continuing education. By so doing, the financial responsibility placed on the employee is reduced and proper and timely assistance can be given to the employee with regards to reservations, travel advances, and completion of reimbursement forms. The County requires that requests for registration tires be accompanied by a conference program, seminar program, or continuing education program that indicates the cost, location and payee's address. The County requires that the employee's supervisor approve the request. The supervisor must indicate that the employee's attendance will enhance the employee's ability to perform in their assigned job function. Each elected official or department head is required to budget for registration at conferences, seminars and continuing education annually as needed. If there is no budget allocation for this expenditure the Auditor's office will not approve the expenditure until an official budget amendment or budget adjustment has been approved. All elected officials and department heads are required to budget for State required annual continuing education for all members of their staff where required. When properly budgeted the County will pay for all required continuing education mandated by State statutes for elected officials and appointed department heads. When the registration for a conference or seminar includes payment for meals, it is anticipated that the employee will eat the meal provided. The County will not pay for an additional meal. When the conference or seminar is scheduled out of the County and begins in the morning. The County will reimburse for meals and lodging the night before when the distance to the sight is over 150 miles. When the conference or seminar is out of the County and ends after 4:00 PM the employee will be reimbursed for the evening meal immediately following the end of the conference or seminar if the sight is over 150 miles from the Courthouse. Meals will not be reimbursed to an employee who is less than seventy five (75) miles away from their duty station unless the employee is away overnight. J. LAW ENFORCEMENT TRAVEL The department head prior to the occurrence of any expense must approve all law enforcement travel expenses, whether it is prepaid by the County or reimbursed after the fact. If planning can take place before there is a need for such travel, or if travel is a result of a defined "emergency" the department should try to secure permission from the Commissioners' Court for the use of credit cards in such cases. If credit cards are used then the County Credit Card Policy is to be followed. It is recognized that the need for law enforcement travel may occur on an emergency basis. The County Attorney, Sheriff or the Director of Juvenile Probation is authorized to approve such travel and related expenses in the event of an emergency. The County Attorney, Sheriff or the Director of F:\ Policies and Procedures\Policies\Travel\Travel Reimbunemenl Pith lodging change 1-7-15.docl2/4/12 F. p9, % g DRAZOS COUNTY, TEXAS TRAVEL POLICY AND PROCEDURES Juvenile Probation is required to notify the County Judge and the Auditor within 48 hours of the designation of an emergency. If there are no budget funds available, the County Judge's approval will be required before the expenditure can be incurred. K. MISCELLANEOUS The employee needs to be aware that a credit card receipt is not documentation for an expenditure. All requests for reimbursements and/or requests for the County to pay for a travel related expenditure must be supported by documentation. It is the employee's responsibility to secure the documentation at the time of expenditure. In the event that no documentation is secured a certification as to the expenditure is not sufficient to support reimbursement. Some form of contemporaneous record most be received from the vendor. When an employee elects to have their spouse and/or family travel with them, this must be accurately documented and separation of costs will be required. Lodging expenses must be documented by the hotel/motel as to what a single occupancy rate would have been. This should be done on the face of the receipt. ALL ELECTED OFFICIALS AND DEPARTMENT HEADS ARE TO INSURE THAT ALL EMPLOYEES HAVE READ THIS POLICY AND COMPLY WITH IT. FAILURE TO FOLLOW THE POLICY WILL RESULT IN A DELAY IN THE REIMBURSEMENT PROCESS, AND COULD POSSIBLY CAUSE LEGITIMATE REIMBURSEMENTS TO BE DENIED. IF IN DOUBT PROVIDE AN EXPLANATION OR OTHER DOCUMENTATION. THE COUNTY DOES NOT INTEND FOR EMPLOYEES TO FINANCE COUNTY OPERATIONS. F:\ Policies and ProceduresTolicics\Travel\Travel Reimbmemenl czith lodging change 1-7-15.doc12/4/12 Vol. _��� pg. FEDERAL EMERGENCY MANAGEMENT AGENCY O.M.B. No. 3067-0206 SUMMARY SHEET FOR ASSURANCES AND CERTIFICATIONS Expires February 28, 2007 IFORI CA FOR (Name of Applicant) I FY 2019 Brazos County Emergency Management summary sheet includes Assurances and Certifications that most be read, signed, and submitted as a part of the ication for Federal Assistance. n applicant must check each item that they are certifying to: Part I ❑X FEMA Form 20-16A, Assurances-Nonconslruction Programs Part II M FEMA Form 20-16B, Assurances -Construction Programs Part III M FEMA Form 20-16C, Certifications Regarding Lobbying; Debarment, Suspension, and Other Responsibility Matters; and Drug -Free Workplace Requirements Part IV ❑X SF LLL, Disclosure of Lobbying Activities (If applicable) the duly authorized representative of the applicant, I hereby certify that the applicant will comply with the identified assurances and certifications. Duane Peters County Judge Typed Name of Authorized Representative 7 2� Signature of Authorized Representative Date 'E: By signing the certification regarding debarment, suspension, and other responsibility matters for primary covered saction, the applicant agrees that, should the proposed covered transaction be entered into, it shall not knowingly enter any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded i participation in this covered transaction, unless authorized by FEMA entering into this transaction. The applicant further agrees by submitting this application that it will include the clause titled "Certification ;arding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered Transaction," provided by FEMA Regional Office entering into this covered transaction, without modification, in all lower tier covered transactions in all solicitations for lower tier covered transactions. (Refer to 44 CFR Part 17.) Paperwork Burden Disclosure Notice blit reporting burden for this form is estimated to average 1.7 hours per response. Burden means the time, effort and ncial resources expended by persons to generate, maintain, retain, disclose, or to provide information to us. You may d comments regarding the burden estimate or any aspect of the form, including suggestions for reducing the burden Information Collections Management, Federal Emergency Management Agency, 500 C Street, SW, Washington, DC 20472, erwork Reduction Project (3067-0206). You are not required to respond to this collection of information unless a valid 3 control number appears in the upper right corner of this form. Please do not send your completed form to the above FEMA Form 20-16, FEB 01 VOL - 11Z X41 _. Pa.. e20� ASSURANCES -NON -CONSTRUCTION PROGRAMS Note Certain of these.vrnnnm MAY not be applicable to your project or program. if you have any question intact flue awarding agency. Further, certain Federal Awarding aRmnes may requirc .applicants to certify to additiomlaxstumms. Winch is she our, you will be noticed. As be duly authorized represenhd4ve of the applicant, l certify that the applicant: I. Has the legal autlmri, to apply for Federal asncLnee, and the bvidni h nnl,.,..,Hot and financial capability (including funds self ienl to pay the ...-Federal ihae of project casts) to ensure proper planning, management and c mplotlon of the project described in this application. 2. Will give the Awarding agency, the Comptroller General of the United Stains, and if ameturem , the Stare, through any entranced representative. acres lb and the sight to examine all records, books, papers, or do cumems related m me aword; and will establish A proper n nofiug system in wrind—wind generally acetated Aeeoucnum, standards or agency directive` 3. Will establish safeguards to yrchibil employes from using their pmiti—a for a purpose that mmlilute or Mv,sms the mMmrAme of persoml gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval or the awarding agency. S. Will comply wish the Intergovernmental Personnel Act of 1920 (42 U,S.0 Section 4128-163) relating m prescribed prolarda for anent systems Far programs funded under one of the nineaen slattlea or re dable- apee:fed M Aplwndv. A of OVW, Standards for A Merit System of Personnel Administration) 5 C.F.R. 900, Subpart M. 6. Will comply with All Federal statutes relating to uslocrineinmion. These include but are not limited Un (3) Title VI of the Civil Rights Actor 1964 (P.1„ 88-352) which prohibits disniminmion on the basis of ram, color or national origin; (hl Title IS of she Fdnexinn A,nendmeuls of 1972, as amended (20 U.S.C. Sections 1681-1683, and 16851686), which probibirs discriminatlun on the basis of sea; (c) Section 504 of the Rehabilitation Act of 1973, as ended (29 U.S.C. Section 9941, which pinhibiga disc nation an the basis of handicaps; (it) the Age Discrimination Act i f 1915, a amended (42 U.S.C. Sections 6101-610]), which prohibits discrimination on the basis ofngq(s)1he Drug Above Once and Treatment Act of 1972 (P.4 92-255), as amended, relating to ondislrimination on the basis of drug abuse (D the Comprehensive Alcohol Abuse and Alcoholism Prestwich, Treatment and Rehabilitation Act of 1920 (P.L 91-616), as amended, relating to nondiscrimination on the basis of Alcohol abuse or alcoholism; (9) Senium 523 And 529 of the Public Health Service Act of 1912 (42 U.S.C. 290-dd-3 and 290-ce-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Vill of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 Me Amended, trade, to aondileriminmims in thes.9le, ental sir fine tag of training, (i) any other, ..ad henchman.. preiiIions in the specific sI m ,(,d under which ap licatimt for Federal assistance is being made and G) he sea, Mrsumbell Arany ..he, nondiscriminAlka ammte(s) w hich may apply In the npplicaton. T. Will comply, or has ahcady complied, with the r,mreanen s of Title u Martin orile Uniform Relanf ion Assistance and Ileal Property Aepuicilion Pallctec Ace or 1990 SP.C. 91-646) sneers Mrovide for Lir and countable treatment of persons displaced or whox property is acquired as A result of Federal or Federally rirt,d programs. Thor r,sMiremenh apply to all interet in real property Acquired for project purposes -,:,diet of Federal participation m purthases. S. Will smarty with provisions of the Hatch Act (5 U.S.0 Sections 1501-1508 and 2324-1328) which limit the Political an ivitte of employees whose Principal employment mfivifies ore fended in whole of In Part with Federal funds. 9. Will comply, As applicable, with the provisions of the Davis-0acnn Act (40 U.S.C. Sections 216., to 226.- 7), me Copeland Act (40 LLS.C. Semon 226, and 18 U.S.C. Serious 894), and he Contract{Veru Hours Aad Safety Standards Am (40 U.S.C. Sections 329-333), regarding labor standards for federally insisted IMMI uctim subaereemen6. 10. Will comply, ifupplieable, with flood I..mrmce purchase requirements or Section 102(a) of the Flood Disaster Protection Act of 1903 (P.h. 93-14) which requirecipients in peciai flood haasd Arta to participate in the program and to purchase flood churches if the total rest ofinsumble construction and acquisition is $11k0oo or mare FEDERAL EMERGENCY MANAGEMENT AGENCY CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS; AND DRUG-FREE WORKPLACE REQUIREMENTS to the regulations cited below to determine the certification to which they are required to attest. should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 28 CFR Part 17, "Government -wide Debarment and suspension (Nonprocurement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Federal Emergency Management Agency (FEMA) determines to award the covered transaction, grant, or cooperative agreement. A. As required by section 1352, Title 31 of the U.S. Code, and implemented at 44 CFR Part 18, for persons entering into a grant or cooperative agreement over $100,000, as defined at 44 CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid orwill be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer cr employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or an employee of Congress, or employee of a member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities," in accordance with its instructions; (c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontract(s) and that all subrecipients shall certify and disclose accordingly. Standard Form LLL, "Disclosure of Lobbying Activities" attached. (This tome must be attached to certification ifnonappropriated funds are to be used to influence activities.) 2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT) As required by Executive Order 12549, Debarment and Suspension, and implemented at 44 CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A. The applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by or (b) Have not within a three-year period preceding this application been convicted of ar had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, Slate, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public t ransactions (Federal, State, or local) terminated for cause or default; and 8. Where the applicant is unable to certify to any of the statements in this certification, he or shall shall attached an explanation to this application. 3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -Free Workplace Act of 1988, and implemented at 44 CFR Part 17, Subpart F, for grantees, as defined at 44 CFR Part 17, Sections 17.615 and 17.620: A. The applicant certifies that it will continue to privide a drug- free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions tht will be taken against employees for violation of such prohibition; (b) Establishing an on-going drug free awareness program to inform empoyees about: (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug-free workplace; (3) Any available drug counseling, rehabilitation, and employee assistance programs; and (4) the penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; FEMA Form 26-16C, JUN 94 Vol. p9 -if 13. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. Sections 276a to 276a-7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C. Section 874), the Contract Work Hours and Safety Standards Act (40 U.S.C. Sections 327-333) regarding labor standards for federally assisted construction subagreements. 14. Will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is SI0,000 or more. 15. Will comply with environmental standards which may he prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91-190) and Executive Order (EO) 11514; (b) notification of violating Facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal 'Lone Management Act of 1972 (16 U.S.C. Section 1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. Section 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended, (P.L. 93-205). 16. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 17. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and preservation of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.). 18. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984. 19. Will comply with all applicable requirements of all other Federal laws, Executive Orders, regulations and policies governing this program. 20. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act (29 U.S.C. 201), as they apply to employees of institutions of higher education, hospitals, and other non-profit organizations. 21. It will obtain approval by the appropriate Federal agency of the final working drawings and specifications before the project is advertised or placed on the market for bidding; that it will construct the project, or cause it to be constructed, to final completion in accordance with the application and approved plans and specifications; that it will submit to the appropriate Federal agency for prior approval changes that alter the cost of the project, use of space, or functional layout, that it will not enter into a construction contract(s) for the project or undertake other activities until the conditions of the construction grant program(s) have been met. 22. It will operate and maintain the facility in accordance with the minimum standards as may be required or prescribed by the applicable Federal, State, and local agencies for the maintenance and operation of such facilities. 23. It will require the facility to be designed to comply with the "American Standard Specifications for Making Buildings and Facilities Accessible to, and Usable by, the Physically Handicapped," Number A117.- 1961, as modified (41 CFR 101-17.703). The applicant will be responsible for conducting inspections to ensure compliance with these specifications by the contractor. 24. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the applicant, this assurance shall obligate the applicant, or in the case of any transfer of such property, any transfer, for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits. 25. In making subgrants with nonprofit institutions under this Comprehensive Cooperative Agreement, it agrees that such grants will be subject to OMB Circular A-122, "Cost Principles for Non-profit Organizations" included in Vol. 49, Federal Register, pages 18260 through 18277 (April 27, 1984). FEMA Form 20-16B (BACK) F01. o(O EPg. �3 (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement; and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable FEMA awarding office, i.e., regional office or FEMA office. (1) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). 8. the grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance (Street address. City, County, State, Zip code) Check F—Iif there are workplaces on file that are not identified here. Section 17.630 of the regulations provide that a grantee that is a Stale may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for FEMA funding. States and State agencies may elect to use a Statewide certification. FEMA Form 20-16C (BACK) Vol. �ip"_ Pg. � 8fC DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0346-0046 (See reverse for public burden disclosure) 1. Type of Federal Action: 2. Status of Federal Action: 3. ReportType: ❑X a. contract ❑X a. bidlofferlapplication ❑X a. Initial tiling b. grant b. initial award b. material change c. cooperative agreement c. post -award For Material Change Only: d. loan year quarter e. loan guarantee date of last report f. loan insurance 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is Subawardee, Enter Name Prime I Subawardee and Address of Prime: Tier , if known: Brazos County Emergency Management 110 N. Main St., Ste. 100 Bryan, TX 77603 Congressional District, if known: Congressional District, if known: 17 6. Federal Department/Agency; 7. Federal Program Name/Description: EMPG FEMA CFDA Number, if applicable: 8. Federal Action Number, if known: 9. Award Amount, if known: $ 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if (if individual, last name, first name, Ml): different from No. 10a) (last name, first name, MI): NIA N/A 11. Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material Signature: representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This Print Name: Duane Peters disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to the Congress semi-annually and will be Title: Brazos County Judge available for public inspection. Any person who fails to file the - required disclosure shall be subject to a civil penalty of not less Telephone No.: 979-3614102 Date: than $10,000 and not more than $100,000 for each such failure. Federal Use Orlj ` ii x y 14a."` Authorized for Local Reproduction Jt a. rrr i Y, Y"�r t �4. •. .r'`,' »i 2 �x ifiS Standard Form LLL (Rev. 7.97) ._. +.ri:: .?`x"'t u.rts ,n" .: t':� �tH < .'.t# .�� .. E . C', fo, Pg. 2BS� EMPG Training Completion Certificate I, Michele Bailey -Meade (EMC) hereby attest that Michele Bailey -Meade (EMPG funded staff member) has completed the following required PDS and NIMS training courses. I also verify that copies of certificates of completion/transcripts are maintained at Brazos County (jurisdiction name) for audit purposes. EMPG funded staff member: Michele Bailey -Meade Position: EMC Course Completion Date II -SW 9�o IS 1ti205::1 8/25/2011 IS 230.b 11/28/2003 1)S-205:Ib 8/24/2011 2/24/2010 f152r4?a 7/1/2011 t- 2i4ti2a ;, •.. 12/21/2012 12'4'4sa ' 6/12/2009 IS 100 9/5/2012 �ISj200 _ 1/26/2006 S�j00lj�1 4/27/2005 IS 8'0'0 6/24/2006 r� q Zo i q EMC Signature (original signature)J Date Email completed form directly to: Heather.Baxter@dps.texas.gov FEMA Emergency Management Institute - Independent Study Program 16825 South Seton Avenue, Emmitsburg, MD 21727 (301) 447-1200 STUDENT TRANSCRIPT Last Name First Name MI Student ID BAILEY -MEADS MICHELE D """!•-0691 Issued: October 20, 2016 i IACET Course Code and Title Completed CEUs• IS -00001 Emergency Program Manager An Orientation to the Position 02/04/2007 1.0 IS -00007 A Citizen's Guide to Disaster Assistance 08/12/2004 1.0 IS -00010 Animals in Disaster, Awareness and Preparedness 08/16/1999 1.0 IS -00010.a Animals in Disaster: Awareness and Preparedness 09/012010 0.4 IS -00011 Animals in Disaster, Community Planning 08/16/2000 1.0 IS -00022 Are You Ready? An In-depth Guide to Citizen Preparedness. 09/272006 1.0 IS -00027 Orientation to FEMA Logistics 10/10/2013 0.4 IS -00042 Social Media in Emergency Management 08/082012 0.3 IS -00056 Hazardous Materials Contingency Planning 12/16/2014 0.1 IS -ODI OO.b Introduction to Incident Command System ICS -100 09/05/2012 0.3 IS-00I00.17W Introduction to the Incident Command System, ICS -100 02/21/2005 0.3 IS-OOIOO.LEb Introduction to the Incident Command System (ICS 100) for Law Enforcement 04/05/2013 0.3 IS -00106.12 Workplace Violence Awareness Training 2012 08/17/2012 0.1 IS -00111 Livestock in Disaster 07/20/2009 1.0 IS -00120.a An Introduction to Exercises 12/03/2014 0.5 IS -00139 Exercise Design 08/25/2011 1.5 IS -00200 ICS for Single Resources and Initial Action Incidents, ICS -200 01262006 0.3 IS -00230 Principles of Emergency Management 11/28/2003 1.0 IS -00235.a Emergency Planning 08/24/2011 1.0 IS -00240 Leadership & Influence 02/24/2010 0.9 IS -00241.a Decision Making and Problem Solving 07/012011 0.8 IS -00242 Effective Communication 06/11/2009 0.8 IS -00242.a Effective Communication 12/21/2012 0.8 IS -00244 Developing and Managing Volunteers 06/122009 LO IS -00247a Integrated Public Alen and Warning System (IPAWS) 05/022014 0.2 IS -00248 Integrated Public Alert and Warning System(IPAWS) for the American Public 12/032014 0.0 IS -00393.a Introduction to Hazard Mitigation 02/292012 1.0 IS -00394.a Protecting Your Home or Small Business from Disaster 02/29/2012 1.0 IS -00700 National Incident Management System (NIMS), An Introduction 0427/2005 0.3 IS -00700.a National Incident Management System (MMS) An Introduction 11/302012 0.3 i • �-'� « One Continuing Education Unit (CEU) is equal to ten (10) student Tony Russell contact hours using the guidelines of the American National Superintendeni Standards Institute (ANSI) / International Association for Continuing Education and,rrnining (IACET) 1-2U07 Standard. Emergency Management 7rtsti/nle IACET Course Code and Title Completed CEUs* IS -00701 NIMS Multi -Agency Coordination System 07/02/2009 0.5 IS -00702.a NIMS Public Information Systems 09/242010 0.3 IS -00703.a NIMS Resource Management 07/16/2010 0.3 IS -00704 NIMS Communications and Information Management 09/222010 0.2 IS -00706 NIMS Intrastate Mutual Aid an Introduction 08/082012 0.2 IS -00775 EOC Management and Operations 01/23/2009 0.4 IS -00800 National Response Plan (NRP), an Introduction 06/242006 0.3 IS -00800-b National Response Framework, An Introduction 10/13/2009 0.3 IS -00805 Emergency Support Function (ESF) 85 Emergency Management 09/04/2013 0.0 IS -00870 Dams Sector: Crisis Management 09/18/2013 0.2 IS -00906 Basic Workplace Security Awareness 12/02/2015 0.1 IS -00907 Active Shooter: What You Can Do 08/17/2012 0.1 IS -00910.a Emergency Management Preparedness Fundamentals 11/29/2012 0.3 •""+"•' • End of Transcript*'***'*.*+ • �-'� « One Continuing Education Unit (CEU) is equal to ten (10) student Tony Russell contact hours using the guidelines of the American National Superintendeni Standards Institute (ANSI) / International Association for Continuing Education and,rrnining (IACET) 1-2U07 Standard. Emergency Management 7rtsti/nle Official Texas Division of Emergency Management Training Transcript Transcript For: Classroom Training Courses Texas Division of Emergency Management Texas Department of Public Safety PO Box 4087, Austin, Texas 78773-0220 Transcript Date: Printed from the Texas Emergency Management Website (Pre ' paringTex org) Pagel of 6 Vol. C;� pg. pg- 7_�:LL -gug6- 'C -— 66 r s)w"VX go"A .1-11 T -600.e Disaster Accounting 101 (Module 5) 11/27/2018 - 11/27/2018 T -600.d Disaster Accounting 101 (Module 4) 11/12/2018 - 11/12/2018 Introduction to Disaster Recovery Public Assistance Programs 09/20/2018 - 09/21/2018 Disaster Recovery for Senior Officials 09/19/2018 - 09/19/2018 T -600.b Disaster Accounting 101 (Module 2) 07/27/2018 - 07/27/2018 IS -660 Introduction to Public -Private Partnership 07/20/2018 - 07/20/2018 MGT -319 Medical Countermeasures: Points of Dispensing (POD), Planning and Response 07/17/2018 - 07/18/2018 IS -909 Community Preparedness - Implementing Simple Activities for Everyone 07/12/2018 - 07/12/2018 IS -201 Forms Used for the Development of the Incident Action Plan 07/12/2018 - 07/12/2018 IS -29 Public Information Officer Awareness 07/09/2018 - 07/09/2018 T -600.a Disaster Accounting 101 (Module 1) 05/25/2018 - 05/25/2018 T-611 TDEM Regional Seminar 04/12/2018 - 04/12/2018 MGT -405 Mobilizing Faith -Based Community Organizations in Preparing for Disaster 02/17/2018 - 02/17/2018 IS -366.a Planning for the Needs of Children in Disasters, IS366.a 07/27/2017 - 07/27/2017 IS -322 Flood Mitigation Basics for Mitigation Staff 04/11/2017 - 04/11/2017 IS -288.a The Role of Voluntary Agencies in Emergency Management 03/17/2017 - 03/17/2017 G-608 Disaster Recovery Workshop 09/27/2016 - 09/27/2016 AWR-330 Incorporating Whole Community Inclusive Planning into the Emergency Management Process 03/22/2016 - 03/22/2016 Printed from the Texas Emergency Management Website (Pre ' paringTex org) Pagel of 6 Vol. C;� pg. pg- 7_�:LL Transcript for: Michele,Meade Page 2 of 6 MGT -315 Critical Asset Risk Management, MGT -315 12/16/2015 - 12/17/2015 IS -906 Basic Workplace Security Awareness, IS -906 12/02/2015 - 12/02/2015 G-318 Local Mitigation Planning Workshop 11/02/2015 - 11/04/2015 AWR-154 Principles of National Incident Mangement System (NIMS), Team Building and Risk Communication, AWR-154 04/08/2015 - 04/08/2015 AWR-152 Principles of Preparedness for Agroterrorism and Food System Disasters, AWR-152 04/07/2015 - 04/07/2015 L-146 INDIRECT DELIVERY - Homeland Security Exercise and Evaluation Program (HSEEP) Basic Course 02/10/2015 - 02/11/2015 PER -304 Social Media for Natural Disaster Response and Recovery 02/03/2015 - 02/03/2015 PER -220 Emergency Response to Domestic Biological Incidents 01/20/2015 - 01/21/2015 AWR-160 Standardized Awareness Training 12/18/2014 - 12/18/2014 IS -56 Hazardous Materials Contingency Planning 12/16/2014 - 12/16/2014 161 An Introduction to Exercises 12/03/2014 - 12/03/2014 IS -248 Integrated Public Alert and Warning System (IPAWS) 12/03/2014 - 12/03/2014 IS -247.a Integrated Public Alert and Warning System 05/02/2014 - 05/02/2014 G-310 Hurricane Readiness for Inland Communities 04/14/2014 - 04/14/2014 0-305 All -Hazards Incident Management Team Course 01/23/2014 - 01/27/2014 IS -27 Orientation to FEMA Logistics 10/10/2013 - 10/10/2013 IS -870 Dams Sector: Crisis Management 09/18/2013 - 09/18/2013 IS -805 Emergency Support Function (ESF) #5 '' :: Emergency Management 09/04/2013 - 09/04/2013 Pri texas Lmergency Vol._ —� — Pg. 2of6 Transcript for: Michele,Meade Page 3 of 6 G-393 Mitigation for Emergency Managers 05/15/2013 - 05/17/2013 G-557 Local Situation (RAPID) Assessment Workshop 05/14/2013 - 05/14/2013 G-205 Recovery From Disaster: The Local Government Role 05/13/2013 - 05/14/2013 G-191 ICS - EOC Interface 02/05/2013 - 02/05/2013 H-100 HazMat Awareness 01/12/2013- 01/12/2013 IS -910.a Emergency Management Preparedness Fundamentals 11/29/2012 - 11/29/2012 IS -907 Active Shooter: What You Can Do 08/17/2012 - 08/17/2012 IS -106 Workplace Violence Awareness Training 2012 08/17/2012 - 08/17/2012 IS -706 NIMS Intrastate Mutual Aid, an Introduction 08/08/2012 - 08/08/2012 IS -42 Social Media in Emergency Management 08/08/2012 - 08/08/2012 G-710 Mitigation Planning Course 03/06/2012 - 03/07/2012 IS -393.a Introduction to Hazard Mitigation 02/29/2012 - 02/29/2012 IS -394.a Protecting Your Home or Small Business from Disaster 02/29/2012 - 02/29/2012 L202 Debris Management Planning for State, Tribal and Local Officials 11/08/2011 - 11/10/2011 ISIS -1-39 Exercise Design 08/25/2011 - 08/25/2011 JS,g2354 Emergent , � 'Plbnron 0824' 20f1 082 G-197 Emergency Planning and Special Needs Populations 07/12/2011 07/14/2011 MGT -333 Emergency Planning for Special Needs Communities 07/07/2011 - 07/08/2011 ,... I 24i1��ecisionliMakiiigfandd*robl'em Solving d [017/.Qil�/i20f1 07/01y2011 IS=702" NIMS Public Information Systems 09/24/2010 - 09/24/2010 IS -704 NIMS Communications and Information Management 09/22/2010 - 09/22/2010 Printed Texas Emergency MariagementWebsite{PreparingTexas.org) Page 3 of 6 Transcript for: Michele,Meade Page 4 of 6 MGT -345 Disaster Management for Electric Power Systems 08/10/2010 - 08/11/2010 MGT -345 Disaster Management for Electric Power Systems 08/10/2010 - 08/11/2010 IS -703 NIMS Resource Management 07/16/2010 - 07/16/2010 G-300 ICS -300: Intermediate Incident Command System for Expanding Incidents 05/16/2010 - 05/27/2010 Leadership & Influence 02/24/2010 - 02/24/2010 Basic Instructional Skills 02/02/2010 - 02/05/2010 G-265 Basic Instructional Skills Course 02/02/2010 - 02/05/2010 National Response Framework, An Introduction 10/13/2009 - 10/13/2009 Livestock in Disasters 07/20/2009 - 07/20/2009 Mass Fatalities Incident Response Planning 07/01/2009 - 07/02/2009 Rail Car Incident Response. 06/13/2009 - 06/13/2009 Developing and Managing Volunteers 06/12/2009 - 06/12/2009 Effective Communication 06/11/2009 - 06/11/2009 G-628 Infrastructure Damage Assessment 02/12/2009 - 02/12/2009 G-627 Residential Damage Assessment 02/12/2009 - 02/12/2009 NIMS Multi -Agency Coordination System 02/02/2009 - 02/02/2009 EOC Management and Operations 01/23/2009 - 01/23/2009 PER -229 Introduction to the Computer -Aided Management of Emergency Operations (CAMEO) Suite [ICAMEO] 10/14/2008 - 10/16/2008 Radiological Emergency Preparedness 06/04/2008 - 06/05/2008 Basic Disaster Life Support (BDLS) 04/18/2008 - 04/18/2008 Animal Control Officer Basic Training 03/04/2008 - 03/05/2008 G-310 Hurricane Readiness for Inland Communities 02/19/2008 - 02/19/2008 Printed from the Texas Emergency Mana ite PrearingTexas.org) Page 4 of 6 t -__ P9 %,Z Transcript for: Michele,Meade Page 5 of 6 G-620 Texas Disaster Recovery Course 01/15/2008 - 01/17/2008 MGT -311 Mayoral Institute of WMD/Terrorism Incident Preparedness 10/09/2007 - 10/09/2007 G-620 Texas Disaster Recovery Course 08/01/2007 - 08/03/2007 MAC -100 Texas Multi -Agency Coordination Center Enhanced Training Course (BVCOG & NCTCOG) 07/30/2007 - 08/03/2007 G449 ICS Train -the -Trainer 03/05/2007 - 03/09/2007 Advanced Incident Command System (ICS -400 Equivalent) Training 02/08/2007 - 02/09/2007 Emergency Program Manager, An Orientation to the Position 02/05/2007 - 02/05/2007 L-311 Hurricane Readiness for Coastal Communities 01/09/2007 - 01/11/2007 Are You Ready? An In-depth Guide to Citizen Preparedness 09/27/2006 - 09/27/2006 G-920 TX Exercise Design and Exercise Eva[ 06/26/2006 - 06/30/2006 National Response Plan (NRP) - An Introduction 06/24/2006 - 06/24/2006 G-290/G289/G291 Basic Public Information Officer Course 06/20/2006 - 06/23/2006 ICS for Single Resources and Initial Action Incidents 01/26/2006 - 01/26/2006 G-193 Incident Command System - Basic 01/10/2006 - 01/12/2006 National Incident Management Incident Command System 01/10/2006 - 01/12/2006 G-288 Donations Management Course 05/11/2005 - 05/13/2005 National Incident Management System (NIMS) - An Introduction 04/27/2005 - 04/27/2005 G-386 Mass Fatalities 03/21/2005 - 03/23/2005 Printed from the Texas Emergency Vol. Pg. 5of6 Transcript for: Michele,Meade Page 6 of 6 Printed from the Texas Emergency Management Website.(PreparingTexas.org) Page 6 of 6 Vol. ,� 'r6 pg, Introduction to the Incident Command System 02/21/2005 - 02/21/2005 H-200 First Responder Operations Level 01/22/2005 - 01/23/2005 Hazardous Materials First Responder Operations 01/22/2005 - 01/23/2005 A Citizen's Guide to Disaster Assistance 08/12/2004 - 08/12/2004 TXO10 Animal Issues in Emergency Management 03/09/2004 - 03/09/2004 EOC Management and Operations 03/07/2004 - 03/08/2004 G -235A Emergency Planning Course 01/06/2004 - 01/09/2004 G-230 Principles of Emergency Management 11/17/2003 - 11/21/2003 G270.1 Asking for Help 11/17/2003 - 11/17/2003 Senior Officials Workshop (SOW) for WMD/ Terrorism Incident Preparedness 05/13/2003 - 05/13/2003 Animals in Disaster, Community Planning 08/16/2000 - 08/16/2000 Animals in Disaster, Awareness and Preparedness 08/16/1999 - 08/16/1999 Printed from the Texas Emergency Management Website.(PreparingTexas.org) Page 6 of 6 Vol. ,� 'r6 pg, Emergency Management Institute FEMA 0 MICHELE D. BAILEY-MEADE has reaffirmed through completion of the Emergency Management Institute's Professional Development Series a commitment to Standards of Excellence in Emergency Management. ui Certificate of Achievement On this Day, 25 August 2011 Supe endent (Acting) Emergency Management Institute EMPG Training Completion Certificate 1, Michele Bailey -Meade (EMC) hereby attest that Jason Ware (EMPG funded staff member) has completed the following required PDS and NIMS training courses. I also verify that copies of certificates of completion/transcripts are maintained at Brazos County (jurisdiction name) for audit purposes. EMPG funded staff member: Jason Ware Position: Deputy EMC A Course Completion Date IS 139 10/17/2016 ON23-0=4 10/17/2016 JI5�23 5 - b,1n, 11/21/2016 12/1/2016 11/29/2016 TS11M12Txt,,. 11/29/2016 [S-244f-:a�a 11/29/2016 ISs100 6/21/2005 12/13/2006 ts-a 9/20/2005 12/13/2006 Email completed form directly to: Heather. Baxter@dps.texas.gov Vol. Pg. Official Texas Division of Emergency Management Training Transcript Texas Division of Emergency Management Texas Department of Public Safety PO Box 4087, Austin, Texas 78773-0220 Transcript For: Jason Ware.1 Transcript Date Identification Number: Deputy. Emergency Management Coordinator Brazos County Emergency Management 110 N. MAIN 100 Bryan, TX 77803 Classroom Training Courses Course Number` Course Ttle /Provider 4 Course"Date(s) z* �- IS-10.a Animals in Disasters: Awareness and Preparedness 12/18/2018 - 12/18/2018 IS -775 EOC Management and Operations 12/18/2018 - 12/18/2018 IS -559 Local Damage Assessment 12/18/2018 - 12/18/2018 IS -288.a The Role of Voluntary Agencies in Emergency Management 12/18/2018 - 12/18/2018 T -600.e Disaster Accounting 101 (Module 5) 11/27/2018 - 11/27/2018 T -600.d Disaster Accounting 101 (Module 4) 11/12/2018 - 11/12/2018 Introduction to Disaster Recovery Public Assistance Programs 09/19/2018 - 09/20/2018 Disaster Recovery for Senior Officials 09/19/2018 - 09/19/2018 IS -800.c Introduction to Nation Response Framework 08/29/2018 - 08/29/2018 T -600.b Disaster Accounting 101 (Module 2) 07/27/2018 - 07/27/2018 IS -909 Community Preparedness Implementing Simple Activities for Everyone 07/20/2018 - 07/20/2018 IS -660 Introduction to Public -Private Partnerships 07/20/2018 - 07/20/2018 IS -702.a NIMS Public Information Systems 07/20/2018 - 07/20/2018 MGT -319 Medical Countermeasures: Point of Dispensing (POD), Planning and Response 07/17/2018 - 07/18/2018 IS -42 Social Media in Emergency Management 06/04/2018 - 06/04/2018 T -600.a Disaster Accounting 101 (Module 1) 05/25/2018 - 05/25/2018 IS -703.a NIMS Resource Management 05/09/2018 - 05/09/2018 T-611 TDEM Regional Seminar 04/12/2018 - 04/12/2018 MGT -405 Mobilizing Faith -Based Community Organizations in Preparing for Disaster 02/17/2018 - 02/17/2018 Printed from the Texas Emergency Management WebsitePre .org) Page 1 of 3 Vol.'�' S/4/ p9. Transcript for: Jason,Ware Page 2 of 3 L-146 Homeland Security Exercise and Evaluation Program 11/14/2017 - 11/15/2017 G-290/G289/G291 Basic Public Information Officer Course(G290)/ Public Information Officer Awareness Course (G289)/JIS/JIC Planning for Tribal, State, and Local PIOs(G291) 10/10/2017 - 10/12/2017 MGT -456 Integration of Cybersecurity Personnel into the Emergency Operations Center for Cyber Incidents 08/01/2017 - 08/03/2017 IS -201 Forms Used for the Development of the Incident Action Plan 12/21/2016 - 12/21/2016 IS -240.15 Leadership and Influence 12/01/2016 - 12/01/2016 IS -241.b Decision Making and Problem Solving 11/29/2016 - 11/29/2016 IS -244.b Developing and Managing Volunteers 11/29/2016 - 11/29/2016 IS -242.b Effective Communication 11/29/2016 - 11/29/2016 IS -248 Integrated Public Alert and Warning System (IPAWS) for the American Public 11/23/2016 - 11/23/2016 IS -247.a Integrated Public Alert and Warning System (IPAWS) 11/22/2016 - 11/22/2016 IS -235.c Emergency Planning 11/21/2016 - 11/21/2016 IS -120.a An Introduction to Exercises 10/17/2016 - 10/17/2016 IS -230.d Fundamentals of Emergency Management 10/17/2016 - 10/17/2016 G-400 ICS -400: Advanced Incident Command System, Command and General Staff 10/10/2013 - 10/17/2013 I-300 Intermediate Incident Command System for Expanding Incidents 04/12/2008 - 04/20/2008 from Texas Emergency Vol.�/ pg.v2'/ Page 2 of 3 Transcript for: Jason,Ware Page 3 of 3 IS -200.b ICS for Single Resources and Initial Action 12/13/2006 - 12/13/2006 Incident IS -800.a National Response Plan (NRP), an 12/13/2006 - 12/13/2006 Introduction, IS -800.a IS -700.a National Incident Management System (NIMS) 03/16/2006 - 03/16/2006 an Introduction IS -700.a National Incident Management System (NIMS) 09/20/2005 - 09/20/2005 an Introduction IS-100.FWa Introduction to Incident Command System for 06/21/2005 - 06/21/2005 Federal Workers Printed from the Texas Emergency Management Website(PreparingTexas.org) Page 3 of 3 Vol. pg. 02 9� Emergency Management Institute Q FEMA JASON E WARE has reaffirmed through completion of the Emergency Management Institute's Professional Development Series a commitment to Standards of Excellence in Emergency Management. Certificate of Achievement On this Day, 01 December 2016 Snperintendent Emergency Management Institute COMMISSIONER COURT MINUTES OF JANUARY 2 2, 2 019 ARE CONTINUED IN VOLUME 287 PAGE 1 va. Pg ��� COMMISSIONER COURT MINUTES OF JANUARY 22, 2019 ARE CONTINUED FROM VOLUME 286 1/18/2019 Item Coversheet BRAZOS COUNTY BRYAN,TEXAS 0 DEPARTMENT: Purchasing NUMBER: DATE OF COURT MEETING: 1/22/2019 ITEM: Purchasing requests Commissioners Court to declare the attached list of Surplus Property as salvage in accordance with Local Government Code 263.152 and authorize destruction or other means of disposal for items. TO: Commissioners Court FROM: Summer Dubec - DATE: 01/16/2019 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 File Name Descr'to ion nuary 2018 Items to be Destroy Isx Items to be Destroyed Type Backup Material PR 11R Duane Peters a� County Judge https://brazos.novusagenda.com/agendaweb/CoverSheet.aspx?Item to= 18429 Vol. Pg. 1/1 C Q. tGl( w Department From Received Date Description Make Model Serial Number Asset # IT 9/20/2017 Data Radio from Patrol Car w/Adapter Gemni/PD+ GEMINI MACE IT 9/20/2017 Data Radio from Patrol Car w/Adapter Gemni/PD+ GEMINI 394236 IT 9/20/2017 Data Radio from Patrol Car w/Adapter Gemni/PD+ GEMINI MMHK IT 9/20/2017 Data Radio from Patrol Car w/Adapter Gemni/PD+ GEMINI MACF IT 9/20/2017 Data Radio from Patrol Car Gemni/PDr GEMINI MACK IT 9/20/2017 Data Radio from Patrol Car Gemni/PD+ GEMINI MABP SO Taser Gun W/Holster Stinger 55201 s0 Taser Gun W/Holster Stinger 55240 SO Taser Gun W/Holster Stinger 55194 s0 Taser Gun W/Holster Stinger 55210 BCDC - Jail 2/13/2017 Electronic Siren Federal PA300 2800010111 BCDC - Jail 2/13/2017 Electronic Siren Federal PA300 7026 Unreadable County Attourney 11/19/2016 Handheld Radio Motorola XTSSO00 7210EN0100 County Attourney, 11/19/2016 Handheld Radio Motorola XTSS000 7210EN0098 County Attourney 11/19/2016 Handheld Radio Motorola XTS5000 7210EN0101 County Attourney 11/19/2016 Handheld Radio Motorola XTS5000 7210EN0099 County Attourney 11/19/2016 Handheld Radio Motorola XTS5000 7210EN0103 County Attourney 11/19/2016 Handheld Radio Motorola XTS5000 7210EN0102 County Attourney 11/19/2016 Handheld Radio Batteries Qty 12 County Attourney 11/19/2016 Handheld Radio Chargers Qty 6 Cons Pct 2 Verizon Flip Phone Kyocera DURAXV+ 9900061285408 Cons Pct 2 Verizon Flip Phone Kyocera DURAXV+ 99000610509489 Cons Pct 2 Verizon Flip Phone Kyocera DURAXV+ 99000612084903 Cons Pct 2 Verizon Flip Phone Kyocera DURAXV+ 99000612131901 Cons Pct 2 Verizon Flip Phone Kyocera DURAXV+ 99000612084780 Cons Pct 2 Verizon Flip Phone Kyocera DURAXV+ 99000612131829 Cons Pct 2 Verizon Flip Phone Kyocera DURAXV+ 99000612085220 Cons Pct 2 Verizon Flip Phone Kyocera DURAXV+ 99000612085578 Cons Pct 2 Verizon Flip Phone Samsung Gusto3 A0000048E3C69B Cons Pct 2 Verizon Flip Phone Kyocera DURAXV+ 99000610509514 Cons Pct 2 Verizon Flip Phone Kyocera DURAXV+ 99000610509840 Cons Pct 2 Verizon Flip Phone Kyocera DURAXV+ 99000610510591 Cons Pct 2 lVerizon Flip Phone Kyocera DURAXV+ 99000610509853 Cons Pct 2Verizon Flip Phone Kyocera DURAXV+ 99000610510579 Cons Pct 2 Verizon Flip Phone Casio Ravine 2 A10000290EEAE8 Cons Pct 2 lVerizon Flip Phone Casio Ravine 2 IA10000290EEA97 moo` N Cons Pct 2 Verizon Flip Phone Casio Ravine 2 A1000016991C38 Cons Pct 4/5 Old Shirts and Jackets Point Blank Body Armor Vest Point Blank None Cons Pct 2 3/27/2017 Radar Kustom Signals Pro -1000 DS LA45810 Cons Pct 2 3/27/2017 Radar Kustom Signals Pro -1000 DS LA11759 Cons Pct 2 3/27/2017 Radar Kustom Signals Pro -1000 DS LA45811 Cons Pct 2 3/27/2017 Radar Kustom Signals Pro -1000 DS LA11871 Cons Pct 2 3/27/2017 ANTENNAE Kustom Signals Pro -1000 DS D525087 Cons Pct 2 3/27/2017 ANTENNAE Kustom Signals Pro -1000 DS DS2413 Handheld Radio Motorola Radius CM200 922TNG4117 Handheld Radio Motorola Radius SM50 682TWA0675 Handheld Radio Motorola Radius CM200 922TFC0625 Handheld Radio Motorola Radius M1225 869FBY3846 Handheld Radio Motorola Radius M1225 869FAU1002 Handheld Radio Motorola Radius M1225 869YDU4783 Handheld Radio Motorola Radius M1225 869FBY3841 Handheld Radio Motorola Radius M1225 869YCS3038 Handheld Radio Motorola Radius M1225 869YDQ1829 Handheld Radio Motorola Radius M1225 869YCU250 Handheld Radio Motorola Radius SM50 682YXY2817 Handheld Radio Motorola Radius SM50 628FYQ4594 Handheld Radio Motorola Radius SM50 682FWL7246 Transmit Radio Motorola MOXY 428FKE1218 Transmit Radio Motorola MOXY BRB041195 Handheld Radio Uniden Bearcat BC 560XLT 15001003 Handheld Radio GE Communications Ericson GE 9299520 Handheld Radio Maxon Enduro 30400935 Handheld Radio Motorola Radius M120 799TVU3774 Handheld Radio Motorola Radius 778TSN4354 Handheld Radio Motorola Moxy 428FKE1234 Handheld Radio Motorola Radius 778TT11340 Handheld Radio Motorola Radius 778TTJ1228 BCDC - Jail 2/23/2017 Radio Batteries Qty 3 Texas Communications 7.5 v Battery BCDC-Jail 2/23/2017 Radio Batteries QTY 6 IMotorola 7.4 V Battery BCDC-Jail 2/23/2017 Radio Battery Motorola 7.5 v Battery BCDC - Jail 2/23/2017 Flip Phone IMotorola V860 1686QQ4RBV BCDC - Jail 2/23/2017 Flip Phone IMotorola - IHDT56HC1 G296HQHHRZR BCDC - Jail 2/23/2017 Flip Phone Motorola IHDT56HC1 G296HQHHRXR BCDC - Jail 2/23/2017 Flip Phone Motorola IHDT56HC1 G296HQHHZD BCDC - Jail 2/23/2017 Flip Phone Motorola IHDT56HC1 G296HQHHGX BCDC - Jail 2/23/2017 Flip Phone Kyocera K4130 5509153262 BCDC-Jail 2/23/2017 Flip Phone Kyocera K4130 5509153322 BCDC - Jail 2/23/2017 Flip Phone Kyocera K4130 5509153690 BCDC - Jail 2/23/2017 Flip Phone Kyocera K4130 6609160374 BCDC - Jail 2/23/2017 Flip Phone Kyocera K4130 6609163762 BCDC - Jail 3/6/2017 Battery Charger w/6 batteries Impres WPLN4127 7326MKE02 R&B 4/3/2012 Handheld Radio Motorola Radius SP50 777FAGB849 R&B 4/3/2012 Handheld Radio Motorola Radius SP50 777FAGB827 R&B 4/3/2012 Handheld Radio Motorola Radius SP50 777FAGB870 R&B 4/3/2012 Handheld Radio Motorola Radius SP50 777FAGB854 R&B 4/3/2012 Handheld Radio Motorola Radius SPSo 777FXQA491 R&B 4/3/2012 Handheld Radio GE PCs 56001002 R&B 4/3/2012 Handheld Radio GE PCS 560010017 R&B 4/3/2012 Handheld Radio Motorola HT90 R&B 4/3/2012 Handheld Radio Motorola HT90 SO Seized Flip Phone Motorola BCDC - Jail Commisary Video Tapes Qty 3 boxes Cons Pct 5 Ballistic Vest Qty 10 Juvenielle Bag of Juvenielle Services Shirts IT Bag of IT shirts Box of Hats Radio Battery Charger QTY 2 Kenwood Handheld Radio Kenwood TK -480 A001000979 Handheld Radio Kenwood TK -480 Unreadable Box of Magnetic Tapes IT 7/14/2017 Radio Dataradio Gemini/PD IMMHM IT 7/14/2017 Radio Dataradio Gemini/PD 394576 IT 7/14/2017 Radio Dataradio Gemini/PD MAO A001000643 IT 7/14/2017 Radio Dataradio Gemini/PD MACC IT 7/14/2017 Radio Dataradio Gemini/PD 380256 IT 7/14/2017 Radio Dataradio Gemini/PD 380257 IT 7/14/2017 Radio Dataradio Gemini/PD MACH IT 7/14/2017 Radio Dataradio Gemini/PD 345275 IT 7/14/2017 Radio Dataradio Gemini/PD 491321 IT 7/14/2017 Radio Dataradio Gemini/PD 345263 IT 7/14/2017 Radio Motorola Radius 778TT11228 IT 7/14/2017 Radio Dataradio Gemini/PD 476078 IT 7/14/2017 Radio Dataradio Gemini/PD MACI A001000641 IT 7/14/2017 Radio Dataradio Gemini/PD MABL IT 7/14/2017 Radio Dataradio Gemini/PD 345265 IT 7/14/2017 Radio Dataradio Gemini/PD 345266 IT 7/14/2017 Radio Dataradio Gemini/PD IMACA IT 7/14/2017 Radio Dataradio Gemini/PD 476081 IT 7/14/2017 Radio Dataradio Gemini/PD 394573 IT 7/14/2017 Radio Dataradio Gemini/PD 345279 IT 7/14/2017 Radio Dataradio Gemini/PD MACL IT 7/14/2017 Radio Dataradio Gemini/PD 345273 IT 7/14/2017 Radio Dataradio Gemini/PD 345281 Tub of old Uniforms Box of Constable Uniforms Cons Pct 4 Box of old shirts and raincoats Cons Pct 4 Box of old Uniforms Qty 3 Commisioners Court USB -MR External Hard Drive AVE USB -MR 2006011002 Commisioners Court USB -MR External Hard Drive AVE USB -MR No S/N Commisioners Court USB -MR External Hard Drive AVE USB -MR DIR697541 R&B Handheld Radio Motorola Radius SP50 R&B Handheld Radio Icom IC -1`245 R&B Handheld Radio Icom IC -1`245 R&B Handheld Radio Icom IC-F24S R&B Handheld Radio Icom IC-F24S R&B Handheld Radio Icom IC -F245 1107302 R&B Handheld Radio Icom IC-F24S 1756855 R&B Handheld Radio Icom IC-F24S 1107309 R&B Radio cords and chargers Radio Motorola Radius SM50 682FYQ4599 Radio Motorola Radius CM200 922TNQ6689 Radio Motorola Radius SM50 682FYQ4698 Radio Motorola RadiusSM50 682TXY2830 Radio Motorola Radius M1225 869FBA1530 Radio Motorola Radius CM200 922TKW4195 Radio Motorola Radius SM50 682FYQA133 CM200 Radius SM50 miss ne ourt on this AW day of V "A % 2P19 by holding the position of Brazos County Job Description Last Updated: September 2014 Template aevisicn 1.2 0811512012 Class Number: 1530 Title: Correctional Health Professional — Part Time Pay Group: 19 Department: Jail Medical Services FLSA Status: Non Exempt Reports To: Sergeant, Jail Nurse Approved Date: 0 112 212 01 9 EEOC Category: Paraprofessionals General Summary: Remains on-call as needed to respond to any emergency situations at the jail facility; assists in evaluating total healthcare needs of inmates; performs medical screening functions; administers medications as needed; schedules doctor appointments for inmates; and completes charts and necessary paperwork, Essential Duties: Other duties may be assigned. Performs medical screening and interviewing of inmates to determine their health needs; Handles medication, including screening, administration, receiving and entering into the computer; Assesses inmates' medical needs and arranges for or provides treatment, including wound treatment, suture/staple removal; Performs PPD skin tests on inmates and department employees, including reviewing results, entering results into the computer and completing necessary paperwork; Schedules appointments for inmates to see a physician, psychiatrist or dentist as needed; Assists doctors with examinations and medication administration; Maintains medical security and safety procedures for inmates and staff; Prepares and administers medications and supervises self -administration; Prepares health care evaluations, instructions and counseling to inmates, including reviewing inmate medical requests; Maintains inventory of and orders medical equipment, supplies and drugs and maintains security control of these items; Monitors blood sugar and blood pressure on hypertensive and diabetic inmates on a scheduled basis and gives insulin and other injections as necessary; Answers inmate and staff inquires; Maintains medical charts, records and other required medical documentation, and requests for medical record transfers of new inmates; Maintains cleanliness in work area; Requests special diets for inmates as necessary; Performs clerical duties such as fling of records; and Works on-call as necessary. Other Duties as assigned. 1 % Supervision Received: From Sergeant, Jail Nurse Given- This is a non -supervisory position. Education _ Required: Attainment of certification as a Licensed Vocational Nurse (LVN); Paramedic; Certified Medical Assistant or Required: any equivalent combination of education and experience, which provides the required knowledge, skills and abilities. Preferred: Experience _ Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Required: requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Certificates, Licenses, Registrations Required: Must be a Licensed Vocational Nurse (LVN), Paramedic; Certified Medical Assistant or equivalent combination of education and certifications. Preferred: VOi: Z r7 Pg. Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee is frequently required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records. Specific vision abilities required by this job include close vision and ability to adjust focus. Knowledge, Skills, & Abilities Typical: First aid, pharmacology, cardiopulmonary resuscitation, nursing and standard jail practices and procedures preferred. Work effectively with inmates, other staff members and the public; analyze data; read prescriptions and warning labels; reason and make medical judgments and decisions, especially in emergencies; follow instructions; administer injections; demonstrate proficiency in both oral and written communication; and operate computers. No employee will be required to perform a skill or action they have not been adequately trained to complete. The Medical Director may approve or limit skills performed by individuals based on training and experience. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually high. While performing the essential duties of this job, the employee is constantly required to perform multiple tasks simultaneously, to work under time pressures to meet deadlines, and to work closely with others as a part of a team. The employee is frequently required to respond to emergency situations. PROVED n O Duane Peters ate County Judge Vol. �% Pg TDERMO SCIENTIFIC PORTABLE ANALYTICAL INSTRUMENTS INC — TERMS AND CONDMONS OF SALE Last revised June 2017 UNLESS OTHERWISE EXPRESSLY AGREED IN WRITING, ALL SALES ARE SUBJECT TO THE FOLLOWING TERMS AND CONDITIONS: 1. GENERAL, Thermo Scientific Portable Analytical Instruments Inc. ("Seller") hereby offers for sale to the buyer ("Buyer') the products listed on the face hereof (the "Products") on the express condition that Buyer agrees to accept and be bound by the terms and conditions set forth herein. Any provisions contained in any document issued by Buyer are expressly rejected and if the terms and conditians in this Agreement differ from the terms of Buyer's offer, this document shall be construed as a counter offer and shall not be effective as an acceptance of Buyers document. Buyers receipt of Products or Sellers commencement of the services provided hereunder will constitute Buyers acceptance of this Agreement. This is the complete and exclusive statement of the contract between Seller and Buyer with respect to Buyers purchase of the Products. No waiver, consent, modification, amendment OF change of the terms contained herein shall be binding unless in writing and signed by Seller and Buyer. Seller's failure to object to terms contained In any subsequent communication from Buyer will not be a waiver or modification of the terms set forth herein. All orders are subject to acceptance In writing by an authorized representative of Seller. 2. PRICE. All prices published by Seller or quoted by Sellers representatives may be changed at any time without notice. All prices quoted by Seller or Sellers representatives are valid for thirty (30) days, unless otherwise stated In writing. All prices for the Products will be as specified by Seller or, if no Once has been specified or quoted, will be Sellers price in effect at the time of shipment. All prices are subject to adjustment on account of specifications, quantities, raw materials, cost of production, shipment arrangements or other terms or conditions which are not part of Sellers original price quotation. 3. TAXES AND OTHER CHARGES. Prices for the Products exclude all sales, value added and other taxes and duties imposed with respect to the sale, delivery, or use of any Products covered hereby, all of which taxes and duties must by paid by Buyer. If Buyer claims any exemption, Buyer must provide a valid, signed certificate or letter of exemption for each respective jurisdiction. Buyer shall be solely responsible for obtaining any and all necessary licenses, registrations, certificates, permits, approvals or other authorizations required by federal, state or local statute, law or regulation pertaining to the use or possession of the products contemplated herein that include radioactive isotopes, or x-ray tubes if any. Buyer shall pay Seller such surcharges, or other fees, in respect of the sale of Products hereunder as Seller deems necessary and appropriate (in Sellers sole, good -faith, reasonable discretion) to account for changes in the cost to product, develop, market, or sell the Products to Buyer hereunder (whether as the result of the imposition of tariffs or otherwise). All such surcharges must be paid by Buyer in accordance with the payment terms set forth herein. Buyer agrees that such surcharges, or other fees, or any terminatlon thereof, shall take effect Immediately upon written notice thereof by Seller to Buyer. In the event that Sellers quote and/or order acknowledgement set forth surcharges, those documents shall be considered adequate written notice to Buyer that said surcharges are Buyers responsibility. Any such surcharges shall not constitute an increase in the Prce(s) of any Products or Services sold under this Agreement. 4. TERMS OF PAYMFt4L Seller may invoice Buyer upon shipment for the price and all other charges payable by Buyer in accordance with the terms on the face hereof. If no payment terms are stated on the face hereof, payment shall be net thirty (30) days from the date of invoice. If Buyer fails to pay any amounts when due, Buyer shall pay Seller interest thereon at a periodic rate of one and one-half percent (1.5%) per month (or, If lower, the highest rate permitted by law), together with all costs and expenses (including without limitation reasonable attorneys' fees and disbursements and court costs) incurred by Seller In collecting such overdue amounts or otherwise enforcing Seller's rights hereunder. Seller reserves the right to require from Buyer full or partial payment in advance, or other security that is satisfactory to Seller, at any fime that Seller believes in good faith that Buyers financial condition does not justify the tens of payment specified. All payments shall be made in U.S. Dollars. 5. DELIVERY CANCELLATION OR CHANGES BY BLNE . The Products will be shipped to the destination specified by Buyer, FOB Sellers shipping point. Seller will have the right, at its election, to make partial shipments of the Products and to invoice each shipment separately. Seller reserves the right to stop delivery of Products in transit and to withhold shipments in whole or in part if Buyer falls to make any payment to Seller when due or otherwise fails to perform its obligations hereunder. All shipping dates are approximate only, and Seller will not be liable for any loss or damage resulting from any delay In delivery or failure to deliver which is due to any muse beyond Sellers reasonable control. In the event of a delay due to any muse beyond Seller's reasonable control, Seller reserves the right to terminate the order or to reschedule the shipment within a reasonable period of time; Buyer will not be entitled to refuse delivery or otherwise be relieved of any obligations as the result of such delay. Products as to which delivery is delayed due to any muse within Buyer's control may be placed in storage by Seller at Buyers risk and expense and for Buyers account. Orders in process may be mnmled only with Sellers written consent and upon payment of Seller's cancellation charges. Orders in process may not be changed except with Sellers written consent and upon agreement by the parties as to an appropriate adjustment in the purchase price therefor. Credit will not be allowed for Products returned without the prior written consent of Seller. 6. TITLE AND RISK OF LQIS. Notwithstanding the trade terms indicated above and subject to Sellers right to stop delivery of Products in transit, title to & risk of loss to the Products will pass to Buyer upon delivery of possession of the Products by Seller to the carrier; provided, however, that title to any software Incorporated within or forming a part of the Products shall at all times remain with Seller or the licensors) thereof, as the case may be. T WARRANTY. Seller warrants that the Products will operate or perform substantially in conformance with Seller's published specifications and be free from defects in material and workmanship, when subjected to normal, proper and intended usage by properly trained personnel, for the period of time set forth In the product documentation, published specifications or package inserts. If a period of time is not specified in Sellers product documentation, published specifications or package Inserts, the warranty period shall be one (1) year from the date of shipment to Buyer for equipment and ninety (90) days for all other products (the "Warranty Period"), During the Warranty Period, Seller agrees, in Its sole discretion, to repair or replace Products and/or provide additional parts or services as reasonably necessary to muse the Products to perform in substantial conformance with said published specifications; provided that Buyer shall (a) promptly notify Seller in writing upon the discovery of any defect, which notice shall include the product model and serial number (if applicable) and details of the warranty claim: and (b) after Seller's review, Seller will provide Buyer with service data and/or a Return Material Authorization ("RMA"), which may include biohazard decontamination procedures and other product -specific handling instructions, then, if applicable, Buyer may return the defective Products to Seller with all costs prepaid by Buyer. Seller further reserves the right, in its sole discretion, to extend any Warranty Period if at the time that the Warranty Period would otherwise expire, there are ongoing concerns regarding a Product's conformance to the warranty stated herein. Replacement parts may he new or refurbished, at the election of Seller. All replaced parts shall become the property of Seller. Shipment to Buyer of repaired or replacement Products shall be made in accordance with the Delivery provisions of the Seller's Terms and Conditions of Sale. Consumables are expressly excluded from this warranty. If Seller elects to repair defective medical device instruments, Seller may, in its sole discretion, provide a replacement loaner instrument to Buyer as necessary for use while the instruments are being repaired, VN. rz 97 pg.. /U Notwithstanding the foregoing, Products supplied by Seller that are obtained by Seller from an original manufacturer or third party supplier are not warranted by Seller, but Seller agrees to assign to Buyer any warranty rights in such Product that Seller may have from the original manufacturer or third party supplier, to the extent such assignment is allowed by such original manufacturer or third party supplier. In no event shall Seller have any obligation to make repairs, replacements or corrections required, in whole or in part, as the result of (i) normal wear and tear, (ii) accident, disaster or event of force majeure, (iii) misuse, fault or negligence of or by Buyer, (iv) use of the Products in a manner for which they were not designed, (v) causes external to the Products such as, but not limited to, power failure or electrical power surges, (vi) improper storage and handling of the Products or (vii) use of the Products in combination with equipment or software not supplied by Seller. If Seller determines that Products for which Buyer has requested warranty services are not covered by the warranty hereunder, Buyer shall pay or reimburse Seller for all costs of investigating and responding to such request at Sellers then prevailing time and materials rates. If Seller provides repair services or replacement parts that are not covered by this warranty, Buyer shall pay Seller therefore at Seller's then prevailing time and materials rates. ANY INSTALLATION, MAINTENANCE, REPAIR, SERVICE, RELOCATION OR ALTERATION TO OR OF, OR OTHER TAMPERING WITH, THE PRODUCTS PERFORMED BY ANY PERSON OR ENTITY OTHER THAN SELLER WITHOUT SELLER'S PRIOR WRITTEN APPROVAL, OR ANY USE OF REPLACEMENT PARTS NOT SUPPLIED BY SELLER, SHALL IMMEDIATELY VOID AND CANCEL ALL WARRANTIES WITH RESPECT TO THE AFFECTED PRODUCTS. THE OBLIGATIONS CREATED BY THIS WARRANTY TO REPAIR OR REPLACE A DEFECTIVE PRODUCT SHALL BE THE SOLE REMEDY OF BUYER IN THE EVENT OF A DEFECTIVE PRODUCT. EXCEPT AS PROVIDED HEREIN, SELLER DISCLAIMS ALL OTHER WARRANTIES, WHETHER EXPRESS OR IMPLIED, ORAL OR WRITTEN, WITH RESPECT TO THE PRODUCTS, INCLUDING WITHOUT LIMITATION ALL IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR ANY PARTICULAR PURPOSE. SELLER DOES NOT WARRANT THAT THE PRODUCTS ARE ERROR- FREE OR WILL ACCOMPLISH ANY PARTICULAR RESULT. 8.1. BTL eller Seller agrees to indemnify, defend and save Buyer, its officer, directors, and employees from and against any and all damages, liabilities, actions, causes of action, suits, claims, demands, losses, costs and expenses (Including without limitation reasonable attorney's fees) ("Indemnified Items") for (1) injury to or death of persons or damage to property to the extent caused by the negligence or willful misconduct of Seller, its employees, agents or representatives or contractors in connection with the performance of services at Buyers premises under this Agreement and (ii) claims that a Product infringes any valid United States patent, copyright or trade secret; provided, however, Seller shall have no liability under this Section to the extent any such Indemnified Items am caused by either (i) the negligence or willful misconduct of Buyer, Its employees, agents or representatives or contractors, (ii) by any third party, (iii) use of a Product in combination with equipment or software not supplied by Seller where the Product would not itself be infringing, (iv) compliance with Buyer's designs, specifications or Instructions, (v) use of the Product in an application or environment for which it was not designed or (vi) modifications of the Product by anyone other than Seller without Sellers prior written approval. Buyer shall provide Seller prompt written notice of any third party claim covered by Sellers indemnification obligations hereunder. Seller shall have the right to assume exclusive control of the defense of such claim or, at the option of the Seller, to settle the same. Buyer agrees to cooperate reasonably with Seller In connection with the performance by Seller of its obligations in this Section. Notwithstanding the above, Sellers infringement related Indemnification obligations shall be extinguished and relieved if Seller, at its discretion and at its own expense (a) procures for Buyer the right, at no additional expense to Buyer, to continue using the Product; (b) . replaces or modifies.the Product so that it becomes non -Infringing, provided the modification or replacement does not adversely affect the specifications of the Product; or (c) in the event (a) and (b) are not practical, refund to Buyer the amortized amounts paid by Buyer with respect thereto, based on a five (5) year amortization schedule. THE FOREGOING INDEMNIFICATION PROVISION STATES SELLER'S ENTIRE LIABILITY TO BUYER FOR THE CLAIMS DESCRIBED HEREIN. 8.2. By Buyer. Buyer shall Indemnify, defend with competent and experienced counsel and hold harmless Seller, its parent, subsidiaries, affiliates and divisions, and their respective officers, directors, shareholders and employees, from and against any and all damages, liabilities, actions, causes of action, suits, claims, demands, losses, costs and expenses (including without limitation reasonable attorneys' fees and disbursements and court costs) to the extent arising from or in connection with (i) the negligence or willful misconduct of Buyer, Its agents, employees, representatives or contractors; (ii) use of a Product in combination with equipment or software not supplied by Seller where the Product itself would not be infringing; (iii) Sellers compliance with designs, specifications or instructions supplied to Seller by Buyer; (iv) use of a Product in an application or environment for which it was not designed; or (v) modifications of a Product by anyone other than Seller without Sellers prior written approval, 9. SOFTWARE With respect to any software products incorporated in or forming a part of the Products hereunder, Seller and Buyer intend and agree that such software products are being licensed and not sold, and that the words "purchase", "sell" or similar or derivative words are understood and agreed to mean "license", and that the word "Buyer" or similar or derivative words are understood and agreed to mean "licensee". Notwithstanding anything to the contrary contained herein, Seller or Its licensor, as the case may be, retains all rights and Interest in software products provided hereunder. Seller hereby grants to Buyer a royalty -free, non-exc usive, nontransferable license, without power to sublicense, to use software provided hereunder solely for Buyers own internal business purposes on the hardware products provided hereunder and to use the related documentation solely for Buyers own internal business purposes. This license terminates when Buyer's lawful possession of the hardware products provided hereunder ceases, unless earlier terminated as provided herein, Buyer agrees to hold in confidence and not to sell, transfer, license, loan or otherwise make available in any form to third parties the software products and related documentation provided hereunder. Buyer may not disassemble, decompile or reverse engineer, copy, modify, enhance or otherwise change or supplement the software products provided hereunder without Sellers prior written consent. Seller will be entitled to terminate this license if Buyer fails to comply with any term or condition herein. Buyer agrees, upon termination of this license, immediately to return to Seller all software products and related documentation provided hereunder and all copies and portions thereof. Certain of the software products provided by Seller may be owned by one or more third parties and licensed to Seller. Thus, Seller and Buyer agree that such third parties retain ownership of and title to such software products. The warranty and indemnification provisions set forth herein shall not apply to software products owned by third parties and provided hereunder. 10. LIMITATION OF LIABILITY. LIMITATION OF LIABILITY. NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN, Vol. 7-1 P9 //1 THE LIABILITY OF SELLER UNDER THESE TERMS AND CONDITIONS (WHETHER BY REASON OF BREACH OF CONTRACT, TORT, INDEMNIFICATION, OR OTHERWISE, BUT EXCLUDING LIABILITY OF SELLER FOR BREACH OF WARRANTY (THE SOLE REMEDY FOR WHICH SHALL BE AS PROVIDED UNDER SECTION 7 ABOVE)) SHALL NOT EXCEED AN AMOUNT EQUAL TO THE LESSER OF (A) THE TOTAL PURCHASE PRICE THERETOFORE PAID BY BUYER TO SELLER WITH RESPECT TO THE PRODUCT(S) GIVING RISE TO SUCH LIABILITY OR (B) ONE MILLION DOLLARS ($1,000,000). NOTWITHSTANDING ANYTHING TO THE CONTRARY CONTAINED HEREIN, IN NO EVENT SHALL SELLER BE LIABLE FOR ANY INDIRECT, SPECIAL, CONSEQUENTIAL OR INCIDENTAL DAMAGES (INCLUDING WITHOUT LIMITATION DAMAGES FOR LOSS OF USE OF FACILITIES OR EQUIPMENT, LOSS OF REVENUE, LOSS OF DATA, LOSS OF PROFITS OR LOSS OF GOODWILL), REGARDLESS OF WHETHER SELLER (a) HAS BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGES OR (b) IS NEGLIGENT. 11. EXPORT RESTRICTIONS. Buyer acknowledges that each Product and any related software and technology, including technical Information supplied by Seller or contained in documents (collectively "Items"), is subject to export controls of the U.S. government. The export controls may include, but are not limited to, those of the Export Administration Regulations of the U.S. Department of Commerce (the "FAR"), which may restrict or require licenses for the export of Items from the United States and their re-export from other countries. Buyer shall comply with the EAR and all other applicable laws, regulations, laws, treaties, and agreements relating to the export, re-export, and import of any Item. Buyer shall not, without first obtaining the required license to do so from the appropriate U.S. government agency; (1) export or re-export any Item, or (it) export, re-export, distribute or supply any Item to any restricted or embargoed country or to a person or entity whose privilege to participate in exports has been denied or restricted by the U.S. government. Buyer shall, If requested by Seller, provide information on the end user and end use of any Item exported by the Buyer or to be exported by the Buyer. Buyer shall cooperate fully with Seller in any official or unofficial audit or inspection related to applicable export or import control laws or regulations, and shall indemnify and hold Seller harmless from, or in connection with, any violation of this Section by Buyer or Its employees, consultants, or agents. 12. HAZARDOUS MATERIALS. Some Products may require special packaging, labeling, marking and handling. Carriers may add additional freight charges for the handling or transporting of these materials. The wrisolldating of such material with other Products may be prohibited. Additional freight charges will be billed per Seller's shipping terms. Be sure to advise Seller of shipping instructions for these hazardous materials to reduce your freight costs. 13. MEDICAREIMEDICAID REPORTING REQUIREMENTS. If Buyer is a recipient of Medicare/Medicaid funds, Buyer acknowledges that it has been informed of and agrees to fully and accurately account for, and report on its applicable cost report, the total value of any discount, rebate or other compensation paid hereunder In a way that complies with all applicable federal, state and local laws and regulations which establish'Safe Harbor" for discounts. Buyer shall make written request to Seller in the event Buyer requires additional information from Seller in order to meet its reporting requirements. Buyer acknowledges that agreement to such reporting requirement was a condition precedent to Seller's agreement to provide Products and that Seller would not have entered into this Agreement had Buyer not agreed to comply with such obligations. 14. MISCELLANEOUS. (a) Buyer may not delegate any duties nor assign any rights or claims hereunder without Seller's prior written consent, and any such attempted delegation or assignment shall be void. (b) The rights and obligations of the parties hereunder shall be governed by and construed in accordance with the laws of the State of Texas, without reference to its choice of law provisions. Each party hereby irrevocably consents to the exclusive jurisdiction of the state and federal courts located in Texas, in any action arising out of or relating to this Agreement. (c) (Intentionally Deleted] (d) The application to this Agreement of the U.N. Convention on Contracts for the International Sale of Goods is hereby expressly excluded. (e) In the event that any one or more previsions contained herein shall be held by a court of competent jurisdiction to be Invalid, illegal or unenforceable In any respect, the validity, legality and enforceability of the remaining provisions contained herein shall remain in full force and effect, unless the revision materially changes the bargain. (1) Sellers failure to enforce, or Seller's waiver of a breach of, any provision contained herein shall not constitute a waiver of any other breach or of such provision. (g) Unless otherwise expressly stated on the Product or in the documentation accompanying the Product, the Product is intended for research only and is not to be used for any other purpose, including without limitation, unauthorized commercial uses, in vitro diagnostic uses, ex vivo or in vivo therapeutic uses, or any type of consumption by or application to humans or animals. (h) Buyer agrees that all pricing, discounts and technical information that Seller provides to Buyer are the confidential and proprietary information of Seller. Buyer agrees to (1) keep such information confidential and not disclose such information to any third party, and (2)usesuch information solely for Buyers internal purposes and in connection with the Products supplied hereunder. Nothing herein shall restrict the use of information available to the general public. (i) Any notice or communication required or permitted hereunder shall be in writing and shall be deemed received when personally delivered or three (3) business days after being sent by certified mail, postage prepaid, to a party at the address specified herein or at such other address as either party may from time to time designate to the other. (j) Seller may, in its sole discretion, provide (1) applicable Product training to Buyer or its employees, or (2) samples of Products to Buyer for distribution to patients of Buyer. Buyer agrees that any such samples shall be distributed to patients for patient use or, if not so distributed, returned to Seller. Buyer shall not use such samples to provide care to patient and shall not bill patients or third party payers for the provision of such samples. (k) Seller hereby rejects and disclaims any rights of Buyer contained, or obligations imposed upon Seller, in any document provided, referenced or otherwise submitted by Buyer, in each case, that Seller has not expressly included in this Agreement or a writing manually executed by Seller (Including, without limitation, any rights of Buyer in respect of designs, specifications, source code or intellectual property, owned, or licensed, by Seller, any rights to Items or services not specifically identified in Sellers quotation; any audit rights or financial offset rights of Buyer, any penalties or liquidated damages imposed upon Seller; any obligation by Seller to comply with HIPPA, cGMP or CT -PAT; any obligation that Seller comply with any law that, under law, would not otherwise apply to Seller in respect of the transaction(s) contemplated hereby; any right of Buyer to withhold all, or any portion, of the purchase price of any Products or services provided hereunder for any period of time, any right of Buyer, itself or through any third party, to remediate any defects in, replace or reperform, any Products at Seller's cost or expense, any obligation of Seller to waive, or require its insurers to waive, any rights of subrogation, any obligation of Seller that would Impair, restrict or prohibit Seller's ability to freely conduct any business with any person or In any geography or market, or any waiver by Seller of any right to enforce any of the terms hereof). Vol. or 97 Pg. �� Sales Quotation +uote Numbers Created Date'- c .�:�Ezp belivery Tennis _.,.P age OD166645 01/08/2019 Invoice Only 1/5 r, contact: .tyf . phone p , - PaymenlTenn • '.ValidTo Irene Skutul 978-5133771 Net 30 04/08/2019 Info Terms _" ; , , ,,,, ShlPpingth Meod ,;:' FOB Origin - Tewksbury NIA Submitted To: Jason Ware Deputy Emergency Management Coordinator Brazos County Emergency Management 110 N. Main St., Ste. 100 Bryan, Texas 77803 United States Phone: (979) 821-1010 Email: jware@bmzosoountytx.gov THANK YOU FOR YOUR INTEREST IN THERMO SCIENTIFIC INSTRUMENTATION Thermo Scientific Portable Analytical Instruments Inc. 2 Radcliff Rd Tewksbury, Massachusetts 01876 United States To Place an Order. Contact: Irene Skutul Phone: (978) 5133771 Fax: (877)660-2568 Email: Irone.skutul@Ihemonsher.com AtIft.ral instalations, letms 8 condemns an last page • Thermo Fisher Scientiric has imposed a 2.5% tart( surcharge on products sold in the US. This surcharge will be listed as a separdlo line item on Invoices issued to your organlea6on. IPos., Protluct Code Product Name'' Sales Price ' Total Price, 1.00 820 -00222 -FO FirstDefender Support -1 Month Additional Comments: RM3278 Performance Period: January 15, 2019 -September 30, 2019 Important Note: Please Issue POs to Thermo Scientific Portable Analytical Instruments Inc Federal Tax ID No.: 01-0650031 CAGE CODE: 392A9 DUNS #: 11-289-3131 Bank of America ABA# for Wire Payments: 026 009 593 Bank of America ABA# for ACH Payments: 111 000 012 Beneficiary Account Number: 4426843850 USD 303.00 9 USD 2,727.00 Total: USD 2,727.00 When applicable, commodities, technology, or software to be provided In furtherance of this order shall be exported from the United States In accordance with applicable U.S export laws or regulations. Diversion contrary to US law prohibited. Unless otherwise agreed to in writing, Thermo Scientific Portable Analytical Instruments Inc. terms and conditi gs- hs all apply and take precedence. AMef ThermoRsher ff Page 115 �� SCIENTIFIC Vol. �� Pp. /�� Acceptance of,Pujchase By signing below, you (i) warrant that you are an authorized representative of your company, (ii) agree that the Thermo Scientific Portable Analytical Instruments Inc. Terms and Conditions of Sale allachad hereto (the "Terms and Conditions") shall supersede any preprinted terms and conditions, In their entirety, contained In any purchase order that your company Issues and (III) the Terms and Conditions shall exclusively govern t e transaction(EFeentemplated hereby q1q-3�1-Niv, Signature of authorized company representative Date Phone# �1,ca4�e. 12�i'2�s t d cokn0S&un�j Print Name IItle Emall Model a Amount +S&H E-mail to: (sale psatherm f' h o Fax to: 11-877-680-2568 Order Processing Address: [rene.skutul@thermofisher.com There Scientific Portable Analytical Instruments Inc 2 Radcliff Road Tewksbury, MA 01876 Payment Details': - Purchase Order Number Remit check Payment To: Thermo Scientific Portable Analytical Instruments Inc PO Box 415918 Boston, MA 02241415918 Method of Payment Sales Tax Application ONet30(Attach Credit Application& Credit References) _ O Yes Apply Sales Tax O Credit Card O No OCheck - If no, you must provide a mpy of your tax exemption rertlfioata along with yourpurohaso order. 0 Wim Transfer "Please contact your customer service representative with your credit card Information. (Do not send any credit card info via email or tax.)" AddfeS91/entlCatl�n�a df�Y ` x "'. x,�i K: Ta pr1 r - ! '�A} Please make corrections if necessary below BIII to: 110 N. Main Street Suite 100 Bryan, Texas 77803 United States Ship to: 110 N.Main Street Suite 100 Bryan, Texas 77803 United States r— Adddtonal O tloris4Accessoiies Please use the space below to note any additional options and/or accessories you wish to add from the attached sheets that are not included in the above quotation. When applicable, commodities, technology, or software to be provided in furtherance of this order shall be exported from the United States In accordance with applicable U.S export laws or regulations. Diversion contrary to US law prohibited. Unless otherwise agreed to In writing, Thermo Scientific Portable Analytical Instruments Inc. terms and conditions shall apply and take precedence. nonce ThermoRsher Page 21E SCIENTIFIC Vol, �/ pg. [ ,C.ERVMCATE OF INTERESTED PARTIES FOlinn 1295 '1;oi is t6rnplete Nbs: �i-4 and 6'ddliere are+nteiested parties' _. CompleteNas. ;l.!2 3.5, and,6if there,are no Interested pa@es., ;OFFICE USE ONLY CERT7FICATIOMOF FILING .. Certificate Number: 2019-441958 Date; Filed: 01/16/2019 Date Aeknoxdedged: .. 1 Name 61 businessentit¢filing form,,and the city, state and country'of thetiusiness4raity's place :of pusiness: 'Thermo7Srientific:Porta6le;Anay41ca1lnstruments.inc "T&ksbury,:MA United States - 2 Name pf,governirrientatentity, or stateagency that is:a;party to e.cpntract or,. reh the form is being filed. Brazos Courtly' - g . Pravrde the identification number used, by the governmental entity: a state agency{o track oradentdy the:conaract, andprovide a dascnptian of the services, goods, or other,propertytp be provided under the. contract., - " .. i9-115 Suppomma)ntenance;agreernent for F)tstDeferider analyzer 4 - Name of In . terested Party ,City; State,: Country (place of blAriess): Nature of interest (check' applicable). _. _,_ 'Controlling' -1 "intermediary 5 Cheek ontydaliere 15 NO httetested Party:: ❑ X 6; UNSWORN DECLARATION. Mynemeas:. l(y`^ .(: (X.,n,^ and my:6 recfbirttt is' ;Myaiidressis....Z. Ily M.':1. _J6 -.7-:L ..., 1/$: .:: '• (Stleot) (CLLY) (stale) .(zipmde); '(country) I declare under,penalty of perjury,that the foregoing is truc;argcorrecr. ,�tl�� /"� Executed in .. ... Court State of:- n/1:'c t -r . --(ILLc5S<z� StiE� ty. ... .:onkhe_in_.da of J-1-,�r, 20../5. (month)- (Year] `signs re;of ai tfiorized agent of contracting' custnesseentoy. ro��ara�ri Forms, provided hyTexasEthics Commission : - 7 gsta(g, - ars Version'V1:1128ab6150 Vol. ��� pg. �S House Bill 89 & Debarment Verification Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent. changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms, that the company submitting this proposal, under the provisions of Subtitle F, Title 10, Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to make a profit. Company Name: Thermo Scientific Portable Analytical Instruments Inc. Authorized Company Representative: Matthew Quinn 2 Radcliff Road, Tewksbury, MA 01676 Matthew Quinn - Date: Digitally19., .141d by Matthew Quinn ate: 2019.01.14 10:40:33 -05'0"' 1/14/19 Contract #: 19-115 Vol. p9. /6 Vol. p9 /, RL BIO N 19081 CULVERTS IABULAT ION lapidary 1, 2019 -January 31, 2020 Canteen Engineered Sotutrom CPR Services B Succial In,. DW MON Enteryaius Core B Mein GAIVANRED STEEL CORRUGATED CULVERT 1 Desenptlon: R-16 gauge round spiral eulsen CuanNtyt 500 feet An le PIpe FO,B.Cuunanon $867.00 MR No Bid No BN Sin 4PI ,EO.B. Supol:er. $342.00 SOFT No Bid No Bid iruek load FO.B. Duhnatan Frt hl$525.0011pad No Did No BN Truck Load, FO. B. Supplied No Bid No Did NoBid Slepea Ends: 575 cut Jae No BN Ne Bid In -Sloe pedal Order: Io-SIwY No Bid No Ba 2 D...... or, l8' 16 gauger tine spm, Culrtn Qwnow: 500 fear Single Rpe FO. B. Deuina0on'. $952.50 MR No Bid No Bid Single Pi FOB. Supplim: $427.50 MR No Bad No Bid truck Load, FOR. Destination. No But NORM No Bid Truck Lead, F OR, Supowc 5525/71 Fre ht No BN No Bid Slipped End, 95 cut one No Bd No Bid Iro51.6/5 ,410 rdar: IneSpockl No Bid No Bid 3 De,crduon; 24. 16 gang. round spial-rierr Qua 'it'; 500 feet Slnie Pi,,F0.8. D.11-11on 51066.5030" No Bid No Bitl Single Pi",F,O.8. Supplier: $Sal,5030 FT No BN No Bid Truck Load, FOR Destination No Bid No ad No Bid truck Lead FO.B. Supplier: $525 freight No Bid NO Sid blood! ini $75 cut Sea No Bid No BN I isocck/Sparc Omer, In -Stack no Bid No Bid ALUMINRED CORRUGATED CULVERT -'il 4 Desertion', 15' 16 gauge round usual wNert Quantity: SOD Joey Single PI • FO.B. Destination: $MR MITI No Bid No Bid SInle Pipe FOR. Support. S378 MR No Bid No ON buck Laid FOR, Destination No Bid No Bd No Bid Truck Load, F.0.0. Script— $525 Fw ht No BW No Bid Sloped Ends: $25 Cut lea No Bid No Bid In-SrocYSpeC4l Omer: Sp1Cbl Ord. No Old No Bid 5 Deli 18' 16 gauge round spiral cuhen Quantity. 500 it., Sin le Pipe F O. S. Dissolution 599l 30 F7 No Bk No SO Single PID. FO a. stiplor: $4)2.50308 Np Did No BW Truck Load F. 0, 0.0un nist No Bid NO Bid NOBS Truck Load lled F.0.8, Ssio$525 For In No Bid NDBd Sloped EMR 57S aur 4e No Bid NOON InStmySpecial Order: Special Ordo No Bid No BM 6 O.c.porn: 24' 14 gauge r.kid "koI[uNen Gwnt is 500 leer Single Pie F.O.B. Desuration: $3023.5030 FT No Bid No ON _ Sin 4goal, TO. B. Suppler: $59850308 No ON No Bid Truck Load, FOR. Destination No 6N Itil No Bid Truck Load, F0.8. Supplier: $525 Freiht No Bid No Bid Sbped Ends: $75 Cut fee No Bid No Bid 1. Slwl Special Order. Spechl0rder No Bid No Bid NOTES: Bud on 16 a No BW No Bid Description 36' 14 gauge rould spiral Culvert OwnmV:SOD loot Sin Ie e,pe FOA. Desonessin 5143850308 No Bid No BW Single Pte F.O.B. Stoll 59135030" No Bid No Bid Tru[kLmd F.OR Cotlnairn No BW No Bid No BA Truck Lead ACA Supplier: $525 Flight ' No BW NO Bid Slipped Ends: Sim cut fee No Bd No got I61acY/Specul Omen: Special Order No BN Na09 NOTES: Ed on 16 au No Bid No Bid a Dewripull 48' 14 gauge loud para, col Quil S00 feet Sin Ie P,r, F. O. B. Destnatlon WRITER 30R No B,d No BM Single Pie F.O. B. Supplier: $1512.00308 No Sid No Bid Truck Load Y.0.0 Destination $525 Fulfil, No Bid No Bid Truk Load F.0.8. Sopd,u'. NO Ed No Bid No Bid Sloped Elect 5125 rut fee No BW No Bid In. Ste[k/Sl4lml Orden 5 <Ial Order No Bid ZBld NOTES: $119)16 Gee No Bid NO Bid 9 Druldoon'. t6' 14 gauge rould spiral mYen Quantity: SOD fee, SinePipe,F.QR Derainalwm $268530" No did No Bid Single Pipe F.O.B. SuppOar: $236030 FT No Rid No Bid truck Load, F OR Destination No Bid No Bio No Bid Truck Lard F.O.B. Suppler: $525 Frei h No Sid 1. Bid Sic,d End,: N A No Bid No Bid InAoc 5 C,al Omer: S"Al Ore. NO Bid No Bid NOTES. $198016(. • No Bid No Bid 10 Description: R' 12 gauge round epiyl[.I.r Quantity: 500 feet Sin 4p'"'FOR Destination SA48530FT No BW Solid! Single P.peF, O. B. Su prom: $3960 "Fit No Bid No Ed Truck LeadFOR Dutlmlion No Bid No Bid No Bid Truckload F.O.B. Supnller: $525 freight No Bid No Bid Sloped EMs: NA No BW No Bitl ImStal/Specul Doon: Spe[hl Dder No BA No Bid SMOOTH LINED ALUMINIZED MEL. "RE 2 CONTECH ULTMfIO BELL 6 SPINGOT JOINTI CULVERT t1 Dea[opdOn'. 18" 16 gauge Cimu,arcuhen Didn't, 500 feet S,n o?Ra F,O B. Destination: SM12.SO MR .No Bitl NOBVI Single P, ,0.0.8. Supplier $.8).50308 No B,E No Bid Truck Lead FOR Desionarron NO Bitl No Bk NO Bid Truck fwd F. O. B. Suoplien: $525 Fri ht No Bid NO of Sloped EMs: NA No EdMN id In3,wk Spec41 One r: SpeUal Order No ONol 12 Description 24'16gauge CRularcuI krt Q.1o", 500 feet Sin ,e pope F.O.B. Dotieation 51142.50 308 No Bioid Sin Ie Pie F.O, B. Supplier: 617,50 308 No Bidid truck lead FO.B D -enation NO BM No BItlid IrockLead FO.B. Supolbc $525 Freight No BM Slipped End, NA No BM ImAocY Special Orden Sol Older No By.d 13 Drool, Iron 30'16puge Gn'll when Omnrey. 500 feet Sin la Pipe, F. OR. Dnunatbn $1305308 No Bid Sin Ie Pipe F.O.O. Su Allen $)8030 F7 No Bidtl iruek Load F.0.0.0<minaidn NO BM no Bidid 9wLLead FO.B. Supplier: $525 freight No BioM Vol. p9 /, S`wd Ems', in Stork$w[ul Orden NA NO B`�NO Bid Special Order NO ai,� NO Bid la Ceunpxon: 36' 16 gauge Circular cuhert Quartty 500 feet smile Pipe. f O B. Oall-non: Smk Pip, F DID Supplier: truck Lead, EO.B. Destination: Truck Lwe,F.0.0. Suppler, Sloped Emr. _ inStoc4/SpiOrd- 51461 MET hi NAM $9.,150Bari No 001 NO Bid No Bid NO BW NO Bid $525 Fr0'M NO BN NO Bid N/A NO Bd NO Bid 5 clef Oder NO BId No ad 15 Cesu!mion AS' 16 pine Cicukr cubert Q-1,, SCO feet Anle Pipe FOB. Oestiwuan: i3nk pie, F0.8. Stolid: Truck Load, F, O. B Destination Truck Load, TO B. Supplier Sloped Ener. In St0[k/Sci Order 51792.50308 NO BId xo Bq S1267MNFT NO Bie no. No Bk NO Bad I No Bq $525 Freiht NO BN NO Bq N/A No Bid No Bid s,"WoNer NO 01 No B` l6 Cuvipid, 60" 12Rauge Circular[ wart Cirri500 mef Sin kPip F. O. B. Desenatron: SI,,W Pape EO.O. Supplier:__ Truck Load, TO 8. Destination Truck load. TO. B. Su,tl..r $!coca EMs: Instock/Special Order: NOTES: $2775 WFT NO Bk NOON $2250 MIT NOON NO B b NO Bid NOB` $525 Frailt No Bid NO Bid N/A NO Bid NO Bid Scanuol Order NO Bid NO BN Bid on l.,' gi NO Bid NOON V On riolor: 72" 12 g.,,a Csrcuia..rka,t Ocentltp SM feet Si !e P: ,F.O.B. Deslimnan: Sir,ld add.FO.B. Stop'- Truck load F.0.B.Dmnnanon Truck Load, GO.B. SuppGec Sloped End, In- Stork/Soecbi Orae. $442530 FT NO BN No 00 539C0.003BET NO Bid NOB` NO Bid .YO ad $525 Fri NO Bid No N/A NO Bid NO and Special Order NO Bid NO Bk STEEL REINFORCED POLYU1011NE CULVERT i PIPE - 10 Datcnptron: StulPunbrzed POlynhyleru purom+.. Sturm Smooth l mord, HP ldntt Sft SPFONCATIONS IN SECTION I) Site: 2P Quandt,: IM feet 5"1le pw EO. B. Destina0an'. I No81d NO so NO Bid Sinele Plw,EO. B. Suvylier. N. Bid No Bid Truck load, FO. B. Destination NO Bb No Bd NO Bk NO So Tmd Load, F O. B Suulk- No 04 NO Bid NO Bq Slotted EMs: No B` NO Bid NO ad Initw4/SPecol Order, NO Bid No 0-0 Ne Bk 19 Deunrion'. Steel Nemt.,<ed PoNeteylene Dusmm.. Storm Smooth l Terror, HP Joints(SF E SPECIrICA T ION S IN SECTION F) Sri., N' Quandt,: 120 feet m le Picef.O.B. Denimtion NO Bid NO Bid NO Bid El Sin le Pius,60.0. Supplier. No Bid No Bid Truck Loa, EO.0. Odin. Tom I No Bid No Bid NO Bid No Bid Truck lad, F.0.0. Supolk,'. No Sof NO Bid No BE Sorted EMr No BUT NO Bid NO Bie In Stock/Spell,il Order: NO Bid NO Bid .NO ad 20 unptlon'. Steel Remtorced POFyethylen<Curoma a. Sturm Smooth lnuror, To loins(SEE SPECIFICATIONS IN SECTION F) $e'36' Qmnap'. Iment Si le pie 5 O.8.Oessml on'. NO Bid No Bid NOBid Single poo. F. No Supotie. _ _ No Bid NO Bid Truck Load, F. O. B. D.vrmtbn: NO Bid 4o Bid NO Bitl Na Bld full Load, F. 0. B. Supplier: No Bid NOBid Na ON Sli EMs NO Bid No e:d No ad IrrStak/Sceclal Order: Ni, ON NO Sel No 04 21 Ceunptbm Steel Reinforced Polyethylene Duromaa. StormSmoaSEE dlre,or, HP Join,,(SPE0FICATIONS Na SECTION F) Sire: War Qwnity, 1201aet Single Pipe,FO.B.Dmdoanon No Bid NO Bid NO ad Sn le Pipe FO.B. Su vlkr. NO Bid NO Bid NO Bio Truck load, F. 0. B. Destination: NO Bid No BId NOON TrucklwgF.OB,Supplkr. No Did NO Bb NDBd Sb dEMs: ..501 NO Bid I NO BN I, Sto<4/Special Order: NO Bid NO Bid I No Bid 22 Oescnpd"nl Steel Reinforced PPl,athlidle Duromare Storm Smooth Interior, NP Joints(SEE SPECIFICATIONS IN SECTION FI Site: 120' Quanta,: 120 If Sing'n P[w, T.O. B. Destinalon No Bid No Bk NO Bid _ S'° Ie Pipe 1.0.8. Supplier: NO Bid NO BId NO Bid Truck Load, E.O. B. Demnafbn NO Bid NO Bid NO Bid Truck Load. F.0.B. Sk,plan: No Bid 110 Bie NOB` Sbced EMs NO Bid NO owl OB` Im5tpc4/Seri Om,,: Ni, 801 fr M1'P Oq DUAL WALT POLYPROPYLEN E IMPACR MODIFIED COTPOLYMER CULVERT 6 PIPET ..- ;'. p: -.' .1 . - - 23 Ca.hptnn, ADS N_12HP Storm Pipe See treafir nomm Seclion F) Site. 6' 0urti 120 feet Sin Ie Pi e, F.O.B. Deatimtien NO Bid $8.69 $9.80 Single Piw, F0. B. 5ucplbr. _ NO BN $3.69 59.80 Trak Load F. O.B. Cemmtion. NOB` 869 la.80 Truck load, F. 0. B. Snootier: No Oq $8.69 $9-0 Sloped EMr: NO Btl $312.00 each NO Bid In-ko<A/Swckl No Bid Swdal Order Im Steck 23 Ceunpdon: ADS N 12 He Storm Pipe (See aw<di<.tbnun xaron F) Sr'.' 18' Quarter 200 feet Single Piw, F.O. B. Devma0on'. NO Bq ---__-_$11.08 511 d2 5-1 Aide, F0.0. Suppler: No Bk $11.08 53247 Truck Load, f O.O. Desnmfon xp B` $11.08 ST'.20 Truck told F.B.5upplrer: No B` $11.08 Sit 13 Sloped EMr No 60 SAN DO nch NO Bid In stock/Swcul Order, Noe` 5 cel Order In-slack 15 unptim: ADS N-12,i Storm Roe IS,, tin$aRld, F) Size, 24' Qwmey: IW feet Sidle Pip.F O. B. Deslimnan: No Bid $16.99O Sinle Plpe, 10.03upPJiet_ No ON $16.9.,D iruc4lOad. F.0.B.Oestimuon: No B` $16 Be0 Truck Load, F. 0.B.5ucplie. to Bq $16 ad0 Sloped EMs'. NO Bitl $575.26 eachjgM-S�k 6d Inhmu/Spcul Ordeu NO B:d Sci OrderckPrpa, ADS N 12 nP Storm Pipe lie. scarificationSxtion F) 30' 160 feet F0.0, Destination'. No Bd $22.3019Cetcntin Slngla pw, F0.B. 5.W- NOB` $22.3026 Luck Load, F, 0.O. Besdna0on: NO OId SZ2.300Site: truck Load FOBSuplier NO Bb $22.309O.Ri SlopeeEMc NO Oid fild CtdStock/SpeCel Older. No Bie $w<ol Orderk 1! Ce didn. ADS Nd2 HP Storm Fire l See rwnlgalkmm Section Fl 51te'. 36' Smideepej.O.B. Desun`ion'. NO Bid $32-2 $33.63 Si le Papa F.O.B. Supplier: 1 AnBd 532-2 $33,63 Wd Load. F. O.B. Cessmatro n No Biel $32. a2 532.10 Truk Loaq F 0.0. Supplier: NO Om 532.,2 $32.80 BID TABULATION 19-101 Concrete Delivery to Vendor Site March 22, 2019 - March 21, 2021 :. BPI Materials LLC Questions.rAnswers 1 Contractor's Site Location: 7601 W. Hwy 21, Bryan, TX 77807 From Brazos Co. Road & Bridge office. Take a left on Hwy 21 going West. At approximately 3.5 miles BPI enterance 2 Directions to the Vendor Site: will be on the left 3 Primary Point of Contract for each delivery: Earnest Alvarado - 979-412-5137 4 Secondary Point of Contact for each delivery: Billy Prewitt - 979-412-5138 5 Contractor's Site Hours of Operation: 7am - 5:30pm Mon -Fri, Sat are possible 6 Contractor's Proposal: Amount Contractor is willing to pay'Brazos County for the haul and delivery of concrete per load: $1.00/load 7 Payment Terms: Payment will be made to Brazos County in _ days for each delivery: 30 How much concrete can Contractor receive per day? 1000loads Recommend award to: BPI Materials LLC Approved by Co io urt on this day of 2019 by ding the position of Vol. Pg. �-d 1/18/2019 - ".Item Coversheet _ .- ,IEo - nOp' Tp�ac 9�P•Lo - BRAZOS COUNTY . BRYAN, TEXAS .-. ..DEPARTMENT ...: �..... .....: .. .. ..' ': .. -'.. -..__ ...' CC 2019= Utility Permit -FWP: . . Road and Bridge NUMBER: Holdings, LLC = Vicks Lane and . Grassbur Road -Temporary Water - .- Line. DATE OF COURT MEETING: "" 1/22/2019: - _ ITEM:.. Consider and take action on: the FWP: Holdings, LLC utility permit to install a temporary 10" Polyurethane waterline within andalongthe right-of-way of Vicks Lane a distance of 680 Meet and.Grassbur Road a distanceof 815 feet. Project :will -provide water to oil wellr'.Site is ' located in Precinct 2. - TOi - Commissioners Court - FROM: Darrell Kolwes :.. DATE: 01/16/2019 FISCAL IMPACT:- - `. False BUDGETED:. - -- . False '- - .. DOLLARAMOUNT..' .-.$0.00 ATTACHMENTS:" - - - - - - File Name - Description' Type - UtilityPermit_ FWP oldings ..CLL _ Utility Permit- FWP. Holdings, LLC- Vicks Lane and - - - Material Backup Vicks -Lane and Grassbur Raad - TemporaryWater Line Permit"pdf Grasshur Road -.Temporary Water Line Permit. . APPROVED . Duane Peters ate County Judge https//brazos.novusagenda.com/agendaweb/CoverShoot.aspx?ltemlD-18426 Vol. '17 Ir/�.: pg TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code;:Section 181.024, comes now FWP Holdings. LLC [company nanrel; hereinafter referred to as "Company" a. Texas [stale] Corporation, with authority to transact business in. Texas, acting by 'and through its duly authorized representative, :and hereby petitions the County.Engineer for the right to lay, construct, maintain, repair and/or operate a gas facility under, over, across and/or along certain County Roads as shown on drawings.and diagrams attached hereto and said location described as follows* . Faciliry to Cross Rood Length of RoadName&BlockNumber - Crossing TYPEOF CONSTRUCTION- - - - (CIIECKONEI - - ... .. .. ... - .. .... .Bored. .. -Jacked ..... Driven - Cased .: 30°42'29.90"N 30042'34:58"N: On Surface : 680 feet 96°12'18.90"W 96°12724.40"W GrassburRoad -'. Facility to Parallel County Road Within Right-Of-Wav - Road Name and Block Number - - Fram - - - - - To ' - - Depth Distance Vicks Lane 30°42'29.90"N 30042'34:58"N: On Surface : 680 feet 96°12'18.90"W 96°12724.40"W GrassburRoad -'. 30"41'47.29"N 30141'41.45"N.'- On Surface 815 feet 96012'53.03"W 96°12'46.01"W.` CONSTRUCTION TYPG- 10-12"' Diameter Walt Thickness Material specification Polyurethane (Flat Hose)'- 6 uhnum Operation Pressure . 200 PSI The. location and description of the proposed installation. and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual coosnvction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 7 working days. (COMPANY MUST FILL IN).. If such construction is not begun by.the.60'h day, Company will, be required to apply.for a new permit. . Company declares that prior to filing this application, it has ascertained the location of allexisting utilities, both aerial and underground, and thefiling of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy ofthis 'permit shall be kept at thejob site any time work is being performed. It is expressly stipulated that this Permit iso license for permissive use only and. that the placing of facilities upon public property. pursuant to.this. permit shall not operate to create or vest any property right in said holder. It is pndersfood and agreed that the.rights and privileges herein set out are granted only to the.extent of the County's. right, title and interest in the land to be entered upon and. used by the holder and the.holder will at all times assume risk ,of and indemnify, defend and save harmless Brazos County from and against, any and. all loss, damages, cost. or pg expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges.. Any deviation from thesc.specifications.inust be approved by Brazos County Engineer's Office or its designated representative: Approval of County Engineer's Office may take as long ns.two weeks alter complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION . REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. in the event Company fails to obtain a permit prior to the installation or. does not install utilities in compliance. Will installation requirements sel forth herein (Le. depth, location, erc), Company assumes all financial responsibilly for damages an destruction of lines, cables, etc—based upon its failure to comply tvhh Brazos County requirements. Applicant agrees that If Brazos County demonstrates a violation of the terms of this policy, Applicant stipulates that requisites jar Injunctive relief exist and thar Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. -- This permit fs'a revacable.permir. Brazos County reserves.ihe right to revoke this permit at any time, in the sole discretion of Brazos County, for interests of public health, safety or welfare, or for failure to repair any damages upon demand, or for any other reason deemed sufficient by Brazos County. - - In the event Company falls.to comply with any.or all of the requirements as set forth herein, the. County may take such action as it deems appropriate to compel compliance. The Couny Engineer further retains the right to revoke fills permit by verbal nodfrcationto fire Appliconf/Compaay. . Failure to. obtain this permit and/or notify 140 County Engineer's office within 24 hours of beginning construction shall conrtitulegroundsfarjob shutdown.- - By signing below, 1 certify. that I am authorized to represent the Company listed below, and that the Company agrees to the. conditions/provisions included in this permit. r�1yQ .J .. ' J, s GGC Company .DreLr By: D� Signature U Title �- - ?J- S ,7 r .: ,_ rra qda 6L)U6 tt. t3eanng: 314:" fik a e est ,�nn$'��R�{R i.3- •pS P 3 k } �� ✓° �'. }`�# jigw i "xNN iu +#HS4t,.5"f5 ate' m' _ s� J 41 sais lit ka� y 10WAT AJ 5 2K `kJ" as 4 NN }'yy { a `Y 3 A °"kr �'-. WN r �tir s y , ,�; afi • i FtYk was ance i z u Fri; gearing: �� l tx 1 i. y � r 3 Z �t' } Y S lives t�e y...v. d t } 0 oei looks s� ������,-?"+#�i�R �'i '�i" � +;�c may" +•A l y Y bt i t 'A 1 to c � N . - 1 gJ .. sp p � y k �. _MJ'� ° \gyp Ii � � •�h "Il 5,7 P F 1 � Arm w n f ♦ � 'off i e kFe BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. Genera! Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use hest management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to, minimize erosion and sedimentation resulting from the proposed installation. 3. .The:permittm shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the. opinion of the.County Engineer or appointed representative:. . .4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,, permittee will be liable to the County or other utilities running through the right of way. 6.. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public.exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as noi.to inconvenience the public. A Safely Reemirements 1. Proper [raffia control measures must be put in. place prior to beginning work and remain in place during the duration of the job; All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas.Department of Transportation shall be observed. 3. Permittee must take such' precautions and measures, includingplacing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide. flagmen, signs, signals.or devices necessary to provide complete safety to the public. 4. Adequate provisions must tie made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. - Exceptions may be approved by the County Engineer. C Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following:. a. Any construction (i.e. pit; excavation, hole) .left open overnight; requires specific nighttime traffic control measures pursuant to the TMUTCD; Vol, -�4/ pg % b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. . 3. Plan must set forth the timeof completion for the job. D. Desien Standards . 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole W placed in the designated area for power specified as set forth in the Teras Uldities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. I. All underground installations shall (these.areminimum depths — utility may place deeper): A. _ be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b, be at least thirty-six. (36) inches below ditch flow line when installation is.within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch now line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet; 4. Water Lines: All water lines must be'a minimum 36 -inches below the ditch.flow line and cased. Waterlines shall be.cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within .designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power— Oto 2 feet, nominally f' Phone — 2 to 4 feet, nominally 3' Gas -_ 4 to 6 feet, nominally 5' Cable -6 to.8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in similar manner as referenced'in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance ofthe pipe, conduit or ducts may not be longer than 400' if left open over night or unattended.: 8. Crossings under a county. road shall; a. be bored orjacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of -the crossing ijthe:annular space between pipe and casing and soil exceeds one (1):inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on. site to observe pressure grouting operations: va. � Pg. C. T%DOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9: Bore Pits: a. no pits shall remain open longer than 2 days; b, all pits shall.have proper traffic control measures.inplace.. See Traffic Control Plan listed above. C. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to.remain open for more than. hours; due diligence will be used in.protecting the spoil . pile to prevent drainage problems; e. based upon: soil conditions, the CountyEngineer or his representative may require shoring to protect pavement integrity; , f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by: the County Engineer.or his representative b. backfilled with cement stabilized material. c.. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling: Any backfill placed during a rainy.period or atother times where excess water, cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits;. e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer.or his representatives. f. no side or lateral tamping to fill: voids under the base and pavement materials, is allowed. IL : Company must he careful to.not jeopardize.the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any otherrportion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-wayto the condition it was prior to commencing construction. 12, Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of.cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety.. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or. jeopardize any section of the road (asphalt, cement, road base, etc.), Company.will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. .14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands, E. Enrereener work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify:the County Engineer prior to conducting emergency repairs, Company shall notify County Engineerwithin24 hours of beginning construction/repairs. This will allow the County Engineer's. Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Reanirs to ex/stlne facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be perfomied:until.plans describing such maintenance and/or repair have been approved_ by . the County Engineer or its designated representative and.a permit has been obtained. G. Relocalion of uti/hies L When and ifthe County Engineer determines that it is necessary for the construction, repair, improvement; alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized.hereunder; shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County . Engineer and Utility Company, and at the expense of the Utility Company. H. Hleh Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness materia 1. speci fication minimum yield strength -maximum operation pressure of the pipeline 2. With the. exception ofthe maximum operation pressure of the pipeline; this information is to be supplied for both the carrier pipe.and the casing. 3. Assurance must also be given that the installation:material and design meet the minimum Federal Safety Standards for. Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Tyne of Pipeline thetow.deepest ditch grade) < Special Requirements - Encased. Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pip Greater than l0'. No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe. Greater than 10'. No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus l8" minimum. 5. Under no circumstances will a pipeline be.installed parallel to a County Road within the Right -of - Way. Transmission lines.have been determined to be petroleum pipelines (which includes natural gas lines) and shall.not be parallel to a County Road, 6. Natural Gas Distribution is a line that serves the fi nal customer. . VI el, Pg...- 'LEGM .' Ell .kpa.I. j. G: MJ111 was/to IbplbY Mlel. ® irlrm(lau '' � /MmN mepimN a1 IY.nP ]IP °ppl rrer.n I 3 W .ter. s.• Isw mr. ,A hh pg rlm' I I I]w mre n� . 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F.= itt flat � L01° Tml IC°.mun me iPr wnm mnaon ,w nrnwn sunom. 1/18/2019 DEPARTMENT: Road and Bridge DATE OF COURT MEETING: 1/22/2019 Item Coversheet BRAZOS COUNTY BRYAN,TEXAS NUMBER: CC 2019 - Utility Permit - Wellborn SLID - Burt Road - 25 feet southwest of Lafayette Lane C' ITEM: Consider and take action on the Wellborn Special Utility District utility permit to construct a road bore for a 2 -inch water line crossing at 4660 Burt Road 25 feet southwest of Lafayette Lane. Site is located in Precinct 4. TO: Commissioners Court FROM: Darrell Kolwes DATE: 01/17/2019 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: File Name Description Iype Utility Permit - Wellborn SUD - Utility Permit -Wellborn BUD Burt Road -25 feet Burt Road - southwest of Lafayette Lane Backup Material 25 feet southwest of Lafayette Lane.pdf APPRQVD 1 q Duane Peters ate County Judge https://brazos.novusagenda.com/agendaweb/CoverSheet.aspz?Item 0=1 8431 Vol. _.O_S o / Pg. ,� 7 1/1 APPLICATION FOR WATER UTILITY PERMIT . DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO:, THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuantto the Texas Utility. Code, Section 181.024, comes now Wellborn SUD [company name], hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact basiness in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to:lay, construct; maintain, repair and/or opeiate:a gas facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road: - Length of - - TYPE OF CONMRUCCION. - lioed Name &Block Number Crossing- - CHECK ONE Bared. Jacked 1 Driven Cased 4660 Bun Road - -90 feet . - X X - - - Facility to Pemllel Counly Read Within Right -Of -Way - Road Name and Block - Number - From To De ih Distance CONYMUCTIONTYPE..:.- 2" Diameter .10" Wall Thickness - Malarial Specificalion PVC Casing- Maximum Operation Pressure- - 200 DSIThe location and description of the proposed installation and appurtenances must be fully.shownon the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 15 working days. (COMPANY MUST FILL IN). If such construction is not begunby the 609' day, Company will be required to apply for a new permit. Company declares that prior to filing this application; :it has'asceiteined the location of all existing utilities, both aerial and underground, and the. filing of this application is prima facie evidence that, the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed: It is expressly stipulated:that this Permitis a1icense for, permissive use only and that the placing of facilities upon public property pursuant to, this permit shall not operate to create or vest any property right in said holder. . It is understood and agreed. that the rights and privileges herein set out are granted only to the extent of the County's right; title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and, save harmless Bmios County from..and. again st any and all loss, damages, cost or expense arising in any manner on account of.the exercise or attempted, exercise by said holder of the aforesaid rights and privileges. V01 �� P�, ✓J� Any deviation from these specifications must be approved by. Brazos County Engineer's Office or its designated representative. . Approval of County Engineer's Office may take as long as two weeks after complete, application is received. Applicant agrees to comply with ell rules of rite County. Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In lire even! Contpahry falls to obtaltl apermit prior.to Ilia Installation or does nor in s ral I utilities In compliance ivilb, installation requirements set foRh herein (i.e. depth location; etc), Coarpany assumes all frnoncial respanslblllty far , damages and/or destruction of lines, cables, etc, based apan itsfallure to comply with Brazos County requirements. Applicant agrees that YrBrazos County demonstrates a violation of Ilia terms oftris policy, Applicant stipulates ilia/ requisites far Injunctive relief exist and tial Braios'Co my Is entitled to relief enjoining any conduct by applicant rplucb is contrary to the polices.. Thls permit is a revocable permil.. Brazos County reserves Ilia. right to revoke tis pernnt at any little, hr ilia sole discretion of Brazos County, for Interests. of public. health, safeq, or welfare, or for failure to repair any dmaages, upon demand, or for any other reason deemed sufflclent by Brazos County. hn Ilse event Conhpany fails to comply. epilh any, or all of the requirements as sel fort! herein, tie County nnay take suck action as It deenes appropriate to compel compliance.. The Courtly Euglaeer further retains Ilia right to revoke this Peratlt by verbal nol y7caUon to the Applicmn/Coupany. Failure to obtain this pemtt and/or nol& ilia County Engineer's Offlec. within 24 /tours of beghhning construction S.111711 cornstmtegroundsforJob shutdown. By signing below, I certify that 1 am authorized to represent the Company listed below, and that the Company agrees to the conditionstprovisions included in this permit. . Wellborn Special Utility. District: Company Name Stephen Cast By: Signature Gee I M a er .. Title P.O. Box 250 Address Wellborn. Texas 77881 City , State Zip - - - - - - - 979-690-9799. - Telephone Number iul iar4wellbornsud.com Email: Vol. 2 b6 -7 ����. WATER UTILITY APPROVAL &lrROAD RIGHT-0FWIAY COUNTYROAD w - } ROAD RIGHT-OFJMY �r6m T.v��e�r5ec o�n i5vy,� P,ri . 1uec PLAN VIEW SHOW NORTH ARROW N'((I K O ¢.p77aS1tntoGet�_,K x `� rN. - -jy. �\' p,,'R I.lAV91iAl;. _ F. - 1" P.V.C. PIPE aI <J tA.KEITA mmuannetttnnte ,�. ® 1 q:J 8.99PCR ; .. -� \'. 1.NSTACI 40'l F: :C0 ItI �- ` R ENCASED L EEK CROSSING .�,� 3 L/: -----i_ $D eo rtR 7 ZAc: 'I - ppay Sa: G. AC. 4 -t. Itu I _ F. WIDSLEY ' 5�xz\ �o.5!ECiEKT 35.47A� ' i2z ® g.49Ac 4S8AL _� m ' /- ntutnmau nn1atniePetntCtctPlpE SROM CONNECTION- - I .� Z,-400 L..TO'. 200 a 7'1 TO 1 1/2" PIPE AT METER 189 CONNECTION ! PE AT°METER 198 intnmmt�7nnn,nefptnnn+noROF:7nn➢t. �� .� .nnuenttm J ; 3D1t�E5 SI>:GEiLT - '' 114�3i1 5o4c 3N15�-4 . ctamttn�uun7ue®ennwnueutnn77onnma7ttutg _RECORD DRAWING 08 1' 4 1 050 L.F. 2.1/2" R.V-.C. PVPE FROM 2u - a 'PE AT 14EFER . ul �nnnnntnnnmtnnn Demo itutotmen7eni RVI E W. _ S M ET A IJ A. !; WATER BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements I: Adequate drainage shall be maintained in ditches at all times. 2. .Permittee will use best management practices (`'BMP") (EPA:and TCEQ both provide lists of examples of . BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The -permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County. Engineer or appointed representative, 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant.' 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittae.will be liable to the County or other utilities running through the right of way. 6.. CountyEngineer shall determine whether or.not permittee's plans shall inconvenience the public.: If it is determined that inconvenience to thepublic exists, then the County Enginecr.will decide whethersuch project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safely Reauirentenrs L. Proper traffic control measures must be put in. place prior to beginning work and remain in place during the duration ofthejob.' All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices(TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. . 3. Permittee must take such precautions, and measures, including placing and displaying safety devices, as may be necessary; in orderto safely conduct the public through the project area. Company shall provide Flagmen, signs, signals or devices necessary to provide complete safety to the.public. 4. Adequate provisions must be made to cause.minimum inconveniences to traffic and adjacent property owners: 5: .No cable, conduit and/or pole line shall be laid, constructed; maintained and/or.repaired so as to constitute a danger or.hazard of any.kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of. the Right of Way. Exceptions may be approved by County Engineer. . C. TrafftcCattrol Plan 1. A traffic control plan pursuant. to theTMUTCD or Engineered. Traffic Control Plan must be provided for the following: a. .Any construction (i.e. pit, excavation,'hole):left open overnight, requires specific nighttime traffic control,measures pursuant to the TMUTCD; VAI, . Pg' `�6 b. If construction is within len (10) feet of the roadway; or c. Any work performed in the road right-of-way; - — — 2.: Plan must be attached to the permit and kept at the job site anytime work is being performed.. 3. Plan must set forth the time of completion for the job. D. Design Sladdardr 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for.power specified as set forth in the Texas Utilities Code, Section 181.045. . 2. All pole installation (including lighting) shall be placed at backside of the Right of Way to ensure safety to the public: Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved bythe County Engineer. 3. All: underground installations shall:(these are minimum depths — utility may place deeper): a. .be placed at a minimum depth;offort, -eight (48) inches below the top of the pavement; b. beat. least thirty-six (36) inches below ditch Flow line when installation is within the area measured . from top of bank to top of bank; c:: ,be, least forty-eight (48) inches below ditch, Flow line if low pressure gas or petroleum lines. For, high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet: 4. Water Lines: All water lines must be'a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be eased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon thetype of utility. The locations shalt be as follows: (measured from back of right-of-way). Power- 0 to 2 Feet, nominally l' Phone - 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable -6 to.8 feet; nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench.to be opened in advance of the pipe,.conduit or ducts may not be longer than 400' if left open overnight or unattended. ; 8. Crossings under county, road shall: a. be bored or jacked. ABSOLUTELY NOOPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b, be pressure grouted for the full length of the crossing ijthe annular space between pipe and casing and . soil exceeds one (1),inch. Braios County must tie given 24 hours notice of:pressure grouting operations and have the opportunity to have an inspector on site.to observe pressure grouting operations; % Pg. / _ c. TxDOT Standard Specification Item 476.shalI be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: . a.. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control:measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; . d. when pits are to remain open for more than.8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. .based upon soil conditions, the County Engineer or his representative mayrequire shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (1,0) feet of edge of pavement shall meet the following: a. location must be approved by the County.Engineeror his representative b. backfilled with cement stabilized material. c, based upon soil conditions, the County. Engineer or his representative may.require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior. to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be. replaced .with. PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. . 1 I. Company must be careful to notjeopardize. the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way; Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or'maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an Instance whereby the laying, construction, maintenance. and/or - repair of cables, conduits and/or pole lines cannot be accomplished byanyother method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCDrequirements: 13. In the event said construction..in d/or maintenance and/or repair requires Company to remove, cut or jeopardize any section.of the road (asphalt, cement, road base, etc.); Company will be required to provide a performance bond or letterofcredit securing necessary repairs:: Said bond amount will be determined by the County Engineer.. 14. The applicant shall submit a letter of "No Objection" from the Army: Corps of Engineers for all designated wetlands and environmentally sensitive lands: E. Enrerrencv 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify, the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs: This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Reanirsto.eeisibmfacilities .. 1. Maintenance and/or repair to existing cables; conduits, and/or pole, lines which require disturbance of the soil, shalt not be performed until plans describing such maintenance:and/or repair. have been approved by. the County Engineer or its designated representative:and a permit has been obtained. G. Reldcatiou of utilities l When and if the County Engineer determines that itis necessary for the construction, repair, improvement, ..alteration or relocation of allot. any.portion"of said road, any or all.poles, wires, pipes, cables or other facilities and apputtenances authorized hereunder, shall be removed from said road; or reset or, relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and. Utility Company, and at the expense of the Utility. Com panyl H. Hint Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to . controlled access or non-controlled,,access installations, should.contain the following additional information in the description of the permit: -diameter -wall thickness -material specification . - -minimum yield strength .: -maximum operation, pressure. of the pipeline 2. With the. exception of..the maximum, operation pressure of the pipeline, this information is to'be supplied. for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and designmeet the minimum Federal Safety. Standards for Liquid and Gas Pipe.Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. . 4. Petroleum Pipelines: nept6 Type orPipeline (below deepest ditch ¢rade) Special Requirements Encased Pipe Less than 10' Must be covered.with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less then 10.' Must be covered with concrete pad at least 48" deep Non -Cased Pipe . Greater thari 10.'•. No concrete pad required Concrete pad shall be minimum of 3" thick and, width shall be pipe diameter plus 18" minimum: 5. Under no circumstances will.a pipeline be installed parallel to a County Road within the.Right-of- Way: Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County.Road. 6.' Natural Gas Distribution is a line that serves the final customer. . a L, f /� /� S I .i - auo w 116AD I • AGAOTORE va mn ti . �. � /aGIGTGRA -_ _t]Y aaprlael._ Q �E ® L•YY�rI/Pjll, I(lap-' ° QO-t 22• Ir°Ifh Fln n t � 1 nn let• Y1�' 1 I 155• I .Sr as• s.Y• s m•. szo•- us• m : sm•. • im' $ Im• { .240' SS t,tS w I SS•' Ila' mF -.. f /� /� S I .i - auo w 116AD I • AGAOTORE va mn ti . �. � /aGIGTGRA LEGEND -_ _t]Y aaprlael._ Y�Ovrrllelro DnlM - IYaM1M rililal.... ® L•YY�rI/Pjll, I(lap-' ° QO-t 22• Ir°Ifh Fln Q Flm ' • Iw• 1 nn let• Y1�' 1 nose¢ ma•m /MUG 155• I .Sr as• s.Y• s m•. szo•- us• m : sm•. • im' $ Im• taa• .240' SS t,tS w I SS•' Ila' mF -.. ns• am• aw• zm• w• Fm -aw' as aso' ns• Tm• m-- ,w •- tm• tlY• Tm• n5• w°• zY- 1•r �' •n- Ta ls' saa LL q s0a' 5w' I � 's m• I l •.'cir�ieii°i � �. e t mx rmlcMa- F�=n•I. 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'Conventional floods -.- - a .- - ttPSGL ussGE not 1✓Qa YmTlw rm Ila IYummn � lmr. n.mm� rwl nsntYYr smmmn J J ♦r J . 1/18/2019 Item Coversheet BRAZOS COUNTY BRYANJEXAS 0 DEPARTMENT: CC 2019 - Right of Way Acquisition Road and Bridge NUMBER: - Erin Prihoda - Dick Elliott Road - 0.18 acre DATE OF COURT MEETING: 1/22/2019 ITEM: Acceptance of Special Warranty Deed from Erin Prihoda for 0.18 acre of land to be used for a bridge installation on Dick Elliott Road located in Precinct 2. TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: Commissioners Court Darrell Kolwes 01/17/2019 False False $0.00 ATTACHMENTS: File Name Descri tp ion Right of Way Acquisition - Erin Prihoda - Right of Way Acquisition - Erin Prihoda - Dick Elliott Road - Dick Elliott Road. - 0.18 acre.pi f 0.18 acre Type Backup Material APPR VED Duane Peters Date County Judge https://brazos.novusagenda.com/agendaweb/CoverSheet.aspx?ltem]D=184341/1 Vol,- 02 Y7 pg. �� NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER Special Warranty Deed THE STATE OF TEXAS COUNTY OF BRAZOS GRANTOR(S): ERIN PRIHODA Grantor's Mailing Address: 15899 FM 974 Bryan, Texas 77808 GRANTEE: BRAZOS COUNTY, TEXAS Grantee's Mailing Address: 300 East 261h Street Bryan, Texas 77803 Consideration: Dick Elliott Road KNOW ALL MEN BY THESE PRESENTS: Ten and No/100 dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged. Property (including any improvements): All that certain lot, tract or parcel of land being 0.18 of one acre of land situated in the JAMES D. ALLCORN SURVEY, A-60, Brazos County Texas, and being a part of that certain Called 46.941 acre tract as described in Deed dated October 14, 2011 from Jason Gooch, et ux to Zak Prihoda and Erin Prihoda of record in Volume 10391, Page 26, Official Records of Brazos County, Texas, said 0.18 of one acre tract being more particularly described by metes and bounds as shown in Exhibit "A" attached hereto and made a part hereof for all purposes. Pagel of 3 Val, L�112 �7 , Reservations from and Exceptions to Conveyance and Warranty: There is hereby EXCEPTED and RESERVED from this conveyance, and retained in favor of the Grantor, their heirs, executors, administrators, successors and assigns, in perpetuity, all of the oil, gas, liquid hydrocarbons, residue gas, the products and by- products of the foregoing, sulphur, coal, lignite, uranium, and all other minerals in, on or under the hereinabove described property; provided, however, Grantor, their heirs, personal representatives, executors, successors and assigns shall have no right of ingress and egress at any times for the purpose of mining, drilling, exploring, operating and developing said lands for oil, gas, and other minerals or for storing, removing, transporting, processing or marketing the same there from. This reservation and exception shall, however, include the right of Grantor, its successors and assigns, to grant leases on the property to develop same by directional drilling, pooling, unitization, or subsurface gasification, or liquefaction processes. Notwithstanding anything herein to the contrary, the Grantee shall have the right to use, without additional compensation, any stone, earth,.gravel, caliche, iron ore or any other road building material upon, in or under the property for the construction and maintenance of road or roads thereon, such materials, for the purposes of this conveyance, being herein defined as not constituting "other minerals." This conveyance is made and accepted subject to any and all conditions, restrictions, if any, relating to the hereinabove described property, to the extent, and only to the extent, that the same may still be in force and effect, shown of record in the office of the County Clerk of Brazos County, Texas. Grantor, for the consideration and subject to the reservations from and exceptions to conveyance and warranty, grants, sells and conveys to Grantee the property, togetherwith all and singular the rights and appurtenances thereto in any wise belonging, to have and hold it to Grantee, Grantee's successors or assigns forever. Grantor binds Grantor and Grantor's heirs, executors, administrators, and successors to warrant and forever defend all and singular the property to Grantee and Grantee's successors and assigns against every person whomsoever lawfully claiming or to claim the same or any part thereof, by, through, or under Grantor, but not otherwise, except as to the reservations from and exceptions to conveyance and warranty. When the context requires, singular nouns and pronouns include the plural. Executed this day of l-Q&tA 2019. �� E W - nn Pri od�a Page 2 of 3 Vol. �� Pg. % Acknowledgment STATE OF TEXAS § COUNTY OF :j%. -V 7 § This instrument was acknowledged before me onr 15 201 by Erin Prihoda. NoVary Public, State ti Texa E GYLVIA BETH YGUNGE;LWABUNG ll E�plroe February 5, 2019 Page 3 of 3 Val; �% �,� � 9 1722 Broadmoor Ste. 105 S TRONG Bryan, Texas 77802 Phone: (979) 776 —.9836 URVEYING, LLC Fax: (979) 731-0096 FIRM N0. 10093500 Email: curtis@strongsurveying.com EXHIBIT "A" SHEET 1 OF 2 BRAZOS COUNTY DICK ELLIOTT ROAD 0,18 OF ONE ACRE RIGHT-OF-WAY IMPROVEMENTS OUT OF THE ZAK & ERIN PRIHODA CALLED 46.941 ACRES VOLUME 10391, PAGE 26 JAMES D. ALLCORN SURVEY, A-60 BRAZOS COUNTY, TEXAS MARCH 2, 2018 All that certain lot, tract or parcel of land being 0.18 of one acre situated in the JAMES D. ALLCORN SURVEY, Abstract No. 60, Brazos County, Texas and being a part of that certain Called 46.941 acre tract as described In Deed Dated October 14, 2011 from Jason Gooch at ux to Zak Pdhoda and Erin Prihoda of record in Volume 10391, Page 26, Oficial Records of Brazos County, Texas, said 0.18 of one acre tract being more particularly described by metes and bounds as follows: BEGINNING at a 1/2" Iron Rod with Cap set in the northeast line of said Called 46.941 acre tract for the north corner, said comer being located in the southwest line of Dick Elliott Road (Possible Prescriptive R.O.W. — No Deed Found), a 1/2" Iron Rod found for the North Corner of said Called 46.941 acre tract bears N 46 " 46 ' 11 ' W a distance of 186.36 feet; THENCE S 46 " 46' 11 E, along the northeast line of said Called 46.941 Acre Tract a distance of 215,00 feet to a 1/2" Iron Rad with Cap set for the most southerly comer, a 1/2" Iron Rod with Cap set for angle point in the northeast line of said Called 46.941 acre tract bears S 46 " 46' 11 " E a distance of 119.78 feet; THENCE S 88 " 13 '49 " W, a distance of 63.64 feet to a 1/2" Iron Rod with Cap set for angle point; THENCE N 46 " 46' 11 " W, a distance of 125.00 feet to a 1/2" Iron Rod with Cap set for angle point; THENCE N 1 " 46'11 "W. a distance of 63.64 feet to the PLACE OF BEGINNING AND CONTAINING AN AREA OF 0.18 OF ONE ACRE OF LAND MORE OR LESS, according to a survey performed on the ground on February 23, 2018 under the supervision of H. Curtis Strong, Registered Professional Land Surveyor No. 4961 and working under Finn No. 10093500. North Orientation is based on rotating the northeast line of said 46.941 acre tract to Grid North NAD83 (CORS 2011) State Plane Central Zone. For other information 5ke accompanying plat. NOTES: North Orientation is based on rololing the northeast line of 46.941 Acre Traci to Grid North NA083 (CORS 20111 epoch 2010.00, Slate Plane Central Zone. All easements and/or utilities may not be shown on this plat. A 1/2" Iran Rod set at all R,O.W. Corners. �x x x / x x x x x x x x x x DICK EWOTf ROAD N 46.46'11" W / 186.36' to a 1/2-M Fnd, X lOr ZrfhCCorner of Called 46.941 Ac. Wait S 43.52'51" E 521.041 E 215.00' Total Actual 01 0.18 OF ONE 3 4s \ ZAK 6 ERIN PRIHODA Called 46.941 Ac. 10391/26 1, H. Curtis Strong, Registered Professional Land Surveyor No. 4961, do hereby certify that this plot represents the results of on on the ground survey performed under my supervision during February 23, 2018, and is true and correct to the best of my knowledge, N 46.46'11- W 125.00' tS 46I/4 I 2'1I1."R,E w/Ga19p.Tstie' t }a for AnWe PI. of Called t. 6 46.941 Ac. Traci 6y. EXHIBIT'A° BRAZOS COUNTY DICK ELLIOTT ROAD 0:18 OF ONE ACRE RIGHT-OF-WAY IMPROVEMENTS OUT OF THE ZAK & ERIN PRIHODA CALLED 46.941 ACRES VOLUME 103910 PACE 26 JAMES D. ALLCORN SURVEY, A • 60 BRAZOS COUNTY, TEXAS SCALE: T = 50' MARCH 2, 2018 SHEET 2 OF 2 RIGHT-OF-WAY ACQUISITION AGREEMENT Road: Dick Elliott Road Project: R2-115 WO. No.: 33435 Precinct:, 2 I (we) the undersigned owner(s), accept payment of $8,420.00 as compensation and full settlement for granting of a Special Warranty Deed in, along, upon and across 0.18 of one acre of property located on the above mentioned project. Erin Pn"hoda� Date:. 1/18/2019 DEPARTMENT: Item Coversheet BRAZOS COUNTY BRYAN,TEXAS Road and Bridge NUMBER: DATE OF COURT MEETING: ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: ATTACHMENTS: File Name fight of WayAcquisition - Janet and Lawrence Mack - Dick Elliott Road - 1.53 acres.pdf 1/22/2019 0 CC 2019 - Right of Way Acquisition - Janet and Lawrence Mack - Dick Elliott Road -1.53 acres Acceptance of Special Warranty Deed from Janet and Lawrence Mack for 1.53 acres of land to be used for a bridge installation on Dick Elliott Road located in Precinct 2. Commissioners Court Darrell Kolwes 01/17/2019 False False $0.00 Description Type Right of Way Acquisition -Janet and Lawrence Mack -Dick Backup Material Elliott Road - 1.53 acres APPROVED Duane Peters ate County Judge https://brams.novusagenda.com/agendaweb/CoverSheat.aspx?ltemlD=18435 Vol. �/ Pg. `5 1(1 NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER Special Warranty Deed THE STATE OF TEXAS COUNTY OF BRAZOS Dick Elliott Road KNOW ALL MEN BY THESE PRESENTS: GRANTOR(S): LAWRENCE E. MACK and JANET L. MACK Grantor's Mailing Address: 5875 E. State Hwy 21 Bryan, Texas 77808-8637 GRANTEE: BRAZOS COUNTY, TEXAS Grantee's Mailing Address: 300 East 260' Street Bryan, Texas 77803 Consideration: Ten and No/100 dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged. Property (including any improvements): All that certain lot, tract or parcel of land being 1.53 acres of land situated in the JAMES D. ALLCORN SURVEY, A-60, Brazos County Texas, and being a part of that certain Called 92.6 acre tract as described in Deed from the Estate of Richard R. Broach, Jr. deceased to Lawrence E. Mack and wife, Janet L. Mack of record in Volume 1120, Page 384, Official Records of Brazos County, Texas, said 1.53 acre tract being more particularly described by metes and bounds as shown in Exhibit "A" attached hereto and made a part hereof for all purposes. Page 1 of 3 Vol. 02 % Pg s Reservations from and Exceptions to Conveyance and Warranty: There is hereby EXCEPTED and RESERVED from this conveyance, and retained in favor of the Grantor, their heirs, executors, administrators, successors and assigns, in perpetuity, all of the oil, gas, liquid hydrocarbons, residue gas, the products and by- products of the foregoing, sulphur, coal, lignite, uranium, and all other minerals in, on or under the hereinabove described property; provided, however, Grantor, their heirs, personal representatives, executors, successors and assigns shall have no right of ingress and egress at any times for the purpose of mining, drilling, exploring, operating and developing said lands for oil, gas, and other minerals or for storing, removing, transporting, processing or marketing the same there from. This reservation and exception shall, however, include the right of Grantor, its successors and assigns, to grant leases on the property to develop same by directional drilling, pooling, unitization, or subsurface gasification, or liquefaction processes. Notwithstanding anything herein to the contrary, the Grantee shall have the right to use, without additional compensation, any stone, earth, gravel, caliche, iron ore or any other road building material upon, in or under the property for the construction and maintenance of road or roads thereon, such materials, for the purposes of this conveyance, being herein defined as not constituting "other minerals" This conveyance is made and accepted subject to any and all conditions, restrictions, if any, relating to the hereinabove described property, to the extent, and only to the extent, that the same may still be in force and effect, shown of record in the office of the County Clerk of Brazos County, Texas. Grantor, for the consideration and subject to the reservations from and exceptions to conveyance and warranty, grants, sells and conveys to Grantee the property, together with all and singular the rights and appurtenances thereto in any wise belonging, to have and hold it to Grantee, Grantee's successors or assigns forever. Grantor binds Grantor and Grantor's heirs, executors, administrators, and successors to warrant and forever defend all and singular the property to Grantee and Grantee's successors and assigns against every person whomsoever lawfully claiming or to claim the same or any part thereof, by, through, or under Grantor, but not otherwise, except as to the reservations from and exceptions to conveyance and warranty. When the context requires, singular nouns and pronouns include the plural. Executed this �dayof �atiaa.y 2019. �ry� a`L wrence E:" ack J c L. Mack Page 2 of 3 Vol. 0, % pg..sz/_____ Acknowledgment STATE OF TEXA� § COUNTY OF tx7O5 § This instrument was acknowledged before me on f �O' r'� by Lawrence E. Mack and Janet L. Mack. DARRELL W RjExoires i �^ Notary is ')7 y 2 My Commissionh missiy 23. 2 (QS6-W' Notary Public, State ofTexas Page 3 of 3 1722 Broadmoor Ste. 105 S TRONG Bryan, Texas 77802 Phone: (979) 776 — 9836 URVEYING, LLC Fax: (979) 731 — 0096 FIRM NO. 10093500 Email: curtis@strongsurveying.com EXHIBIT "A" SHEET I OF 6 BRAZOS COUNTY DICK ELLIOTT ROAD 1.53 ACRES RIGHT-OF-WAY IMPROVEMENTS OUT OF THE LAWRENCE E. & JANET L. MACK CALLED 92.6 ACRES VOLUME 1120, PAGE 384 J. D. ALLCORN SURVEY, A — 60 BRAZOS COUNTY, TEXAS JUNE 11, 2018 All that certain lot, tract or parcel of land being 1.53 acres situated in the JAMES D. ALLCORN SURVEY, Abstract No. 60, Brazos County, Texas and being a part of that certain Called 92.6 acre tract as described in Deed from the Estate of Richard R. Broach, Jr. deceased to Lawrence E. Mack and wide, Janet L. Mack of record in Volume 1120, Page 384, Official Records of Brazos County, Texas, said 1.53 acre tract being more particularly described by metes and bounds as follows: BEGINNING at a point in the centerline of Dick Elliott Road (Possible Prescriptive R.O.W. — No Deed Found), for the most southerly comer, said point being the Occupied most southerly comer of said Called 92.6 acre tract, said point also being the Occupied most westerly comer of the Roger Reed Called 15 acre tract as described in Volume 457, Page 178; THENCE N 47 ° 56'08 " W, along the centerline of said Dick Elliott Road a distance of 387.45 feet to a point for angle point; THENCE N 47 ° 06'59 " W, a distance of 1202.98 feet to a point in the centerline of said Dick Elliott Road for the Occupied most westerly comer, said point being the Occupied most westerly comer of said Called 92.6 acre tract, said point being the Occupied most southerly comer of the Jess Lee Moore Called'36.04 acre tract as described in Volume 9414, Page 130; THENCE N 42 ° 34'28 " E, along the common line between said Called 92,6 acre tract and said Called 36.04 acre tract a distance of 41.15 feet to a 1/2" Iron Rod found for reference, said point being in the Occupied northeast right-of-way line of said Dick Elliott Road, a 1/2" Iron Rod found for the most northerly comer of said Called 92.6 acre tract bears N 42 ° 34'28" E a distance of 2517.27 feet; THENCE S 46 " 48'39 " E, along the Occupied northeast right-of-way line of said Dick Elliott Road a distance of 536.68 feet to a 1/2" Iron Rod with Cap set for angle point; THENCE S 75 ° 23 ' 39 " E, a distance of 51.54 feet to a 1/2" Iron Rod with Cap set for angle point; THENCE S46 46 ' 11 " E, a distance of 100.00 feet to a 1/2" Iron Rod with Cap set for angle point Vol Pg, �� 1722 Broadmoor Ste. 105 TRONG Bryan, Texas 77802 n Phone: (979) 776-9836 URVEYING, LLC Fax: (979) 731 — 0096 FIRM NO. 10093500 Email: curtis@strongsurveying.com THENCE S 21 ° 04'25 " E, a distance of 55.56 feel to a 1/2" Iron Rod with Cap set in the Occupied northeast right-of-way line of said Dick Elliott Road for angle point; THENCE S 47 " 28'42" E, along the Occupied northeast right-of-way line of said Dick Elliott Road a distance of 511.64 feet to a 1/2" Iron Rod found for angle. point; THENCE S 48 " 14'54" E, continuing along the Occupied northeast right-of-way line of said Dick Elliott Road distance of 346.45 feet to a 1/2" Iron Rod set in place of a 60d nail found for the most easterly comer, said point being located in the southeast line of said Called 92.6 acre tract, said point also being located in the northwest line of said Roger Reed Called 15 acre tract, a 112" Iron Rod found for the most easterly comer of said Called 92.6 acre tract bears N 42 001 ' 42 " E a distance of 2508.21 feet; THENCE S 42 ° 01 '42"W, along the common line between said Called 92.6 acre tract and said Called 15 acre tract a distance of 42.25 feet to the PLACE OF BEGINNING AND CONTAINING AN AREA OF 1.45 ACRES IN THE EXISTING POSSIBLE PRESCRIPTIVE RIGHT-OF-WAY AND 0.08 OF ONE ACRE OF TAKING IN NEW RIGHT-OF-WAY AND BEING A TOTAL ACREAGE OF 1.53 ACRES OF LAND MORE OR LESS, according to a survey performed on the ground during June, 2018 under the supervision of H. Curtis Strong, Registered Professional Land Surveyor No. 4961 and working under Firm No, 10093500. North Orientation is based on rotating the southeast line of said 92.6 acre tract to Grid North NAD83 (CORS 2011) State Plane Central Zone. For other information see accompanying plat Vol. '�2 'qC7 pg.% i NOTES: North Orientation is based on rotating the southeast line of 92.6 Acre Tract to Grid North NAD83 (CORS 20111 e epoch 2010.00, Stale Plane Central Zone. ry v All easements and/or utilities may o not be shown on this plot. A 1/2" Iron Rad set of all R.O.W. Corners. 1.45 Acres in Existing R.O.W. w w 0.08 Acre in New R.Q.W. v to WIw 1.53 Acres TOTAL v v = liz C N W Z Lowrence E. 8 Janet L. Mack W z Called 92.6 Ac, u' 1120/384 a a Set 1/2' Iron Rod i S 48.14'54" E 346.45' 1.45 Acres in Existing R.O.W. N N a N 47.35'08" W 387.45' ZAK 8 ERIN PRIHODA Called 46.941 Ac. 10391/26 1, H. Curtis Strong, Registered Professional Land Surveyor No. 4961, do hereby certify that this plot represents The results of on on the ground survey performed under my supervision during June, 2018, and is true and correct to the best of my knowledge. Rood X x DICK ELLIOTT ROAD EXHIBIT'AD BRAZOS COUNTY DICK ELLIOTT ROAD 153 ACRES RICHT-OF-WAY IMPROVEMENTS OUT OF THE LAWRENCE E & JANET L MACK CALLED 92.6 ACRES VOLUME 1120, PACE 384 1 D. ALLCORN SURVEY, A - 60 BRAZOS COUNTY, TEXAS SCALE 1° = SO' JUNE 11, 2018 SHEET 3 OF 6 1.45 Acres in Existing R.O.W. ' 0.08 Acre in New R.O.W. F W N 1N 1.53 Acres TOTAL mW W 1 W W z Lawrence E. 9 Janet L. Mack N m Called 92.6 Ac. u F u I F 1120/384 a E a Ulu IE k E f S 47.28'42' E 511.64', S 47.28'42- E 511.64' 1.45 Acres in Existing R.O.W. I I DICK ELLIOTT ROAD N 47.06'59' W 1202.98' rt Rood I Mail N 4509'02" W 1590.75' Tololl ZAK 8 ERIN PRIHODA Colied 46.941 Ac. 10391/26 SHEET 4 OF 6 win W W Z 1= V1 1 N 1.45 Acres in Existing R.O.W. 0.08 Acre in New R.O-W. 1.53 Acres TOTAL Lawrence E. 8 Janet L. Mack Called 92.6 Ac, 01'r 1120/304 � I F WW W I W 2 x S 21.04'25' E - 55.56' '^ m Sol I/2- Iron Rod w/Coo Set 1/2' Iron Rod w/Goo 2 I2 S 75.23'39" E. 51.54' S 46'46"11" E 100.00' r Sel Set 1/2' Iron Rad w/Cop 0.08 Acre in New 1/2' Iron Rod w/Cap f R.O.W. I DICK ELLIOTT ROAD x x —. X X nnn 1.45 Acres in Existing R.O.W. N 47.06'59- W 1202.9W x—"K\—: , x ZAK a ERIN PRIHODA Called 46.941 Ac. 10391/26 X I I SHEET 5 OF 6 Fnd. 1/2' Won Rod a rL Rood — x x x 1.45 Acres in Exisfing R.O.W. 0.08 Acre in New R.O.W. 1.53 Acres TOTAL Lawrence E. a Janel L. Mack Called 92.6 Ac. 1120/364 S 46.48': 1.45 Acres in Existing R.O.W. DICK ELLIOTT ROAD N 47.06'59' W 1202.98' X x x x ZAK a ERIN PRIHODA Called 46.941 Aa. 10391/26 M X X min W 1 W WIW ZS N 1 N SHEET 6 OF 6 o 0 ti r !� N n ^ x W U a a b N 1 W 0!2 w yea a cu 1n w n w o v P �v az a U Fnd. 1/2' Won Rod a rL Rood — x x x 1.45 Acres in Exisfing R.O.W. 0.08 Acre in New R.O.W. 1.53 Acres TOTAL Lawrence E. a Janel L. Mack Called 92.6 Ac. 1120/364 S 46.48': 1.45 Acres in Existing R.O.W. DICK ELLIOTT ROAD N 47.06'59' W 1202.98' X x x x ZAK a ERIN PRIHODA Called 46.941 Aa. 10391/26 M X X min W 1 W WIW ZS N 1 N SHEET 6 OF 6 RIGHT-OF-WAY ACQUISITION AGREEMENT Road: Dick Elliott Road Project: 112-115 W.O. No.: 33435 Precinct: 2 I (we) the undersigned owner(s), accept payment of $8,040.00 as compensation and full settlement for granting of Special Warranty Deed in, along, upon and across 1.53 acres of property located on the above mentioned project. Lawrence E. ack Date: T — /O /9 V107jClack Date: / — 10 ' f. V61: SUNGARD PENTAMATION PAGE NUMBER: DATE: 01/17/2019 BRAZOS COUNTY, TX BJOURN11 TIME: 16:00:06 BATCH JOURNAL ENTRY EDIT LIST CONTROL NUMBER J E NUMBER DESCRIPTION PERIOD/YR STATUS RECORD FUND DIV/FUND ACCOUNT PROJECT ACCOUNT ITEM DESCRIPTION DEBIT AMOUNT CREDIT AMOUNT 01*22*CC 010046 JAN19 HEALTH DEPT 4/19 COMPLETE 364279 0100 11002000 73510000 JAN19 HEALTH DEPT 32,922.08 364280 0100 0100 11005200 JAN19 HEALTH DEPT 32,922.08 364281 9100 9100 11005200 JAN19 HEALTH DEPT 32,922.08 364282 9100 9100 43041200 JAN19 HEALTH DEPT 32,922.08 TOTAL JOURNAL ENTRY 65,844.16 65,844.16 01*22*CC 010047 JAN19 RETIREE HEALTH 4/19 COMPLETE 364283 5000 5000 11005200 JAN19 RETIREE HEALTH 203,333.50 364284 5000 5000 46028400 JAN19 RETIREE HEALTH 203,333.50 364285 0100 11000100 53310000 JAN19 RETIREE HEALTH 189,384.50 364286 0100 0100 11005200 JAN19 RETIREE HEALTH 189,384.50 364287 9100 53000100 53310000 JAN19 RETIREE HEALTH 6,438.00 364288 9100 9100 11005200 JAN19 RETIREE HEALTH 6,438.00 364289 9700 551100 53310000 55111900 53310000 JAN19 RETIREE HEALTH 6,438.00 364290 9700 9700 11005200 JAN19 RETIREE HEALTH 6,438.00 364291 3000 424100 53310000 JAN19 SURVIVOR SPOUS 1,073.00 364292 3000 3000 11005200 JAN19 SURVIVOR SPOUS 1,073.00 TOTAL JOURNAL ENTRY 406,667.00 406,667.00 01*22*CC 010048 JAN19 SURVIVOR SPOUS 4/19 COMPLETE 364293 0100 11000100 53370000 JAN19 SURVIVOR SPOUS 1,073.00 364294 0100 0100 11005200 JAN19 SURVIVOR SPOUS 1,073.00 364295 5000 5000 46028100 JAN19 SURVIVOR SPOUS 1,073.00 364296 5000 5000 11005200 1AN19 SURVIVOR 5POUS 1,073.00 p TOTAL JOURNAL ENTRY 2,146.00 2,146.00 7, TOTAL CONTROL NUMBER 474,657.16 474,657.16 TOTAL REPORT 474,657.16 474,657.16 QS APPROVED p Duane Peters batel County Judge 1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2018-2019 BUDGET YEAR NO. 18/19 17.1-17.4 On this the 22nd day of January 2019 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 P. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 22nd day of January 2019 the Court heard and approved a budget amendment(s) for the 2018-2019 budget year for Brazos County, Texas; and VVIIEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 11 September 2018, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 22nd day of January 2019. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: � ��— 'S Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Vol. % Pg, lv `f BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 18/19.17.1 112212019 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Geral Fund Commissioners' Court Nan-ne armental Relatim&Main 1,746.00 Genal Fund Facilities Services Repairs & Maint 1.746.00 FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 0100 11000500 65052000 CR Carpentry & Building Repair 1.746.00 0100 17000100 65052000 DR Calpe.try & Building Repair 1,746.00 Commissl,ataW Court and Facilities Services Reallucation of funds to the approlanate account to purchase a replacement overhead donr for the Facilities Service shop. pi [CoWrty�udge App ova[�+.;, Vol. of % p9, 1y 5� FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 0100 11000500 65052000 CR Carpentry & Building Repair 1.746.00 0100 17000100 65052000 DR Calpe.try & Building Repair 1,746.00 Vol. of % p9, 1y 5� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 18119 - 17.2 1/22/2019 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Ganeml Fund Commissioners Court Non -De arrmental Departmental Su nn 222.62 General Fund Commissioners'Coart Non -De orun=M1 Minor Ac uisidons 799.80 General Fund Purchasing D anment Dparenernal Support 222.62 ACCT Genml Fund Purelming De artment Minor Ac uisi6ons 799.80 Decrease 0100 1/000500 60500000 CR Equipment & IT Enhsnceramm 222.62 0100 11000500 67342000 1 CR Furniture 799.80 OI00 16500100 60500000 DR E ui mcnt& IT Enhancements 222.62 0100 16500100 67342000 DR Furniture 799.80 CoruruMoners' Court and Purchasie.,Department Reallocation of funds to the apprupriate account to pumh= two 2 additional monitor amu and four 4 stand up desks C_unty udge Approval'. fdR- :Data F&A.. FUND DIV ACCT DR/CR ACCOUNTNAME Increase Decrease 0100 1/000500 60500000 CR Equipment & IT Enhsnceramm 222.62 0100 11000500 67342000 1 CR Furniture 799.80 OI00 16500100 60500000 DR E ui mcnt& IT Enhancements 222.62 0100 16500100 67342000 DR Furniture 799.80 Ps G G BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. W19 .17.3 K fCLoun udg"p.p.royar,-,*' ter, Accou 6 6aRu rmses FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 22100100 61620000 CR Subscriptions & Pubs 915.61 0100 22100100 67203000 DR Minor Computer Handwar, 915.61 P�� Pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 18119-17A 1/22/2019 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Grenl Fund JAG 2018 Minor Acquisitions 3.486.26 Greet Fund JAG 2016 1 Deparuncraal Su ort 3.486.26 FUND DIV ACCT DR/CR ACCOUNTNAME Increase Decrease 3000 289200 67286000 CR Equipment -Other 3.486.56 3000 289200 60500000 DR Equipment & IT Enhancement 3,486.26 JAG 2018 Reallocation of funds to the applopriatc account to p=hase high qualitys akcm and eartnolds. N#h4 IDepartineritApProvaler`.r t' - '3'T$ f<. Date.. ,'#`ext ...- I County JudgfA—P.P o_val «a _._ Da V oats f F66Accoundii Fai useti Oall "? Y.L:;kia d.?r.<#�:.y-�'F-i..-::.;:ilr'Yrs h.,: -.,:i...,,:.. .: i:?s ei�.:.a1'&'e„�'!v... .:',._:•i tai:Fv'i FUND DIV ACCT DR/CR ACCOUNTNAME Increase Decrease 3000 289200 67286000 CR Equipment -Other 3.486.56 3000 289200 60500000 DR Equipment & IT Enhancement 3,486.26 PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: January 22, 2019 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To District Attorney Asher, Rashmin Separation District Clerk Armijo, Cyrus Employment Thomas, Kasey Change of Status Washington -Walker, Johnetta Change of Status Williams, Heather Change of Status Expo Zamora, Frank Separation Health & Wellness Clinic Barron, Krystle Employment Information Technology Gcrnrad-,�Ionathan-M. oymen �J Joyner, Kevin Employment Roberts, Brandon J. Employment Justice of the Peace, Pct. 1 Hudson, Amber Employment Justice of the Peace, Pct. 4 Washington -Walker, Johnetta Change of Status Juvenile Services - Detention Cervantes, Valerie J. Morgan, Linda W. Reyes, Rosa Separation Employment Separation Road & Bridge Clark, Judah Change of Status Sheriffs Office -Admin. Johnson, Kayla Change of Status Vol. 02 Pg, 6 9 Sheriff's Office — Detention Hernandez, Christian Separation Sheriffs Office— Medical Tax Office Martinez -Curtis, Tiffany S Mejias, Michelle R. Approved in Commissioners' Court: January 22 2019 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Vol Employment Separation CERTIFICATE of COURSE COMPLETION Open Meetings Act 1, DUANE PETERS, certify that I have completed a course of training on the Texas Open Meetings Act that satisfies the legal requirements of Government Code, Section 551.005. Certificate is issued effective this 10th day of January, 2019, NOTICE TO CERTIFICATE HOLDER: You are responsible for the safekeeping ofthis document os evidence that you have completed this open government banning course. The Office afthe Attorney General does not maintain a record of course complcuon for you and is unable to issue duplicate cerci%cater. Government Code Section 551.005(c) requires the governmental body with which you serve to maintain this Certificate of Course Completion and make It available for public inspection. CeetifweSo'19-259496)1 ACKNOWLEDGED Duane Peters Date County Judge i CERTIFICATE of COURSE COMPLETION Public Information Act I, DUANE PETERS, certify that I have completed a course of training on the Texas Public Information Act that satisfies the legal requirements of Government Code, Section 552.012. Certificate is issued effective this 11th day of January, 2019. NOTICE TO CERTIFICATE HOLDER: You are responsible for the safekeeping ofthis document as evidence that you hove completed this open governmem training course. The Office of The Attorney General does not maintain a record ofcourse completion for you and is unable to issue duplicate certecates. Government Code Section 551.011(¢) requires the governmental body with which you serve to maintain this Certificate of Course Completion and make it available for public inspection. Qmfwrt No.: I M59571P Duane Peters Date County Judge Vol. Pg %Z