HomeMy WebLinkAbout2018-10-23 10:00AM REGULAR MEETINGs
BRAZOS COUNTY
BRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON OCTOBER 23, 2018 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Commissioner Cauley
2. Call for Citizen input and/or concerns
3. Presentations and/or Discussions
• Update from Experience Bryan College Station.
Consider and take action on agenda items 4-23:
4. Proclamation 18-044 declaring November as "Adoption Awareness Month" and
November 14, 2018 as 'Brazos County Adoption Day".
5. Acceptance of the Texas Department of Public Safety - Division of Emergency
Management (TDEM) Emergency Management Performance Grant (EMPG) award for
Fiscal Year 2018. The period of the grant is 10/01 /2017 to 03/31/2019.
6. Request from Road and Bridge for a payment authorization to RailPros Field Services,
Inc. in the amount of $3,475.00 for RW I C protection work performed on Union Pacific
Rail Road/Smetana Road reconstruction. The invoice was received after the purchase
order was closed.
7. Request from Road and Bridge for a payment authorization to Ergon Asphalt &
Emulsions Inc. in the amount of $90.00 for a pump charge/asphalt oil delivery. The
invoice was received after the purchase order was closed.
8. Acceptance of a cash donation from RV Haven Park in the amount of $4,513.98 to be
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deposited in the Sheriff Office Crime Fund for the purpose of purchasing crime scene
lights.
9. Approval of vehicle standards for patrol type vehicles.
10. Request to purchase a vehicle (1 unit) in the amount of $27,428.00 for the Brazos
County District Attorney Department.
11. Permission to advertise Bid #19-084, Road Signs and Sign Posts.
12. Permission to advertise Bid #19-090, Crack Seal.
13. Award of Bid #18-143 Creek Bank Stabilization on Leonard Road. Recommended
award to OCC Construction Corporation.
14. Renewal of Contract #19-067R for Fire Alarm Panel and Smoke Detector Inspections
with American Fire & Safety Inc.
15. Amendment 1 of Contract #18-095 for archival indexing of plats with Kofile
Technologies, Inc.
16. Amendment to contract for vendor name change from Brenco Marketing to Sunoco
LLC.
17. Approval of Change Order 1 to Contract #18-097 to add days to the expansion of the
Juvenile Detention Facility.
18. Acceptance of Kurten Business Park, Phases 2 and 3 into the Brazos County road
maintenance system; the roads (portion of Innovation Drive and Merchant Court) and
roadway drainage structures are in compliance with the Brazos County Subdivision
Regulations. Site is located in Precinct 2.
19. Expenditure Journal Entries
9 FY 18/19: 100054 - 100057
20. Tax Refund Applications for the following:
• a. Wyonnie Wilson -Overpayment $42.56
• b. Enervest Operating -Overpayment $15.46
21. Budget Amendments.
• a. Budget Amendments FY17/18
• b. Budget Amendments FY 18/19
22. Personnel Change of Status.
• Personnel Action Forms
23. Payment of Claims.
24. Acknowledgement of Amended Notice of November 6, 2018 General Election.
25. Sheriff's report on inmate population.
26. Announcement of interest items and possible future agenda topics.
27. Call for Citizen input and/or concerns
28. Adjourn.
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Loral Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite ebsting
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the beneHt!('the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to
attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business
of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
MINUTES
OCTOBER 23, 2018
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
October 23, 2018 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2, Absent;
Nancy Berry, Commissioner of Precinct 3,
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Commissioner Cauley
2. Call for Citizen input and/or concerns
Chief Stewart updated the Court on the state grant funds that were used to purchase
130 vests. Chief Stewart recognized Lt. Sean McCarroll for obtaining the $119,000.00
grant and thanked the Court for the additional funds that were used for officer safety kits.
3. Presentations and/or Discussions
• Update from Experience Bryan College Station.
There was no one present for the presentation.
Lof. 442, Pq.
Consider and take action on agenda items 4-23:
4. Proclamation 18-044 declaring November as "Adoption Awareness Month" and
November 14, 2018 as "Brazos County Adoption Day".
The Court voted unanimously to adopt Proclamation 18-044 declaring November as
"Adoption Awareness Month" and specifically proclaims November 14, 2018 as "Brazos
County Adoption Day'.
Commissioner Aldrich stated that as a parent of two adopted children, he appreciates
this proclamation. A copy of the proclamation is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
Acceptance of the Texas Department of Public Safety - Division of Emergency
Management (TDEM) Emergency Management Performance Grant (EMPG) award for
Fiscal Year 2018. The period of the grant is 10/01/2017 to 03/31/2019.
Judge Peters stated the amount of the grant is $48,334.24. A copy of the grant is
attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
Request from Road and Bridge for a payment authorization to RailPros Field Services,
I nc. in the amount of $3,475.00 for RW I C protection work performed on Union Pacific
Rail Road/Smetana Road reconstruction. The invoice was received after the purchase
order was closed.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
Request from Road and Bridge for a payment authorization to Ergon Asphalt &
Emulsions I nc. in the amount of $90.00 for a pump charge/asphalt oil delivery. The
invoice was received after the purchase order was closed.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
8. Acceptance of a cash donation from RV Haven Park in the amount of $4,513.98 to be
deposited in the Sheriff Office Crime Fund for the purpose of purchasing crime scene
lights.
Vol. Pg. X79
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
Approval of vehicle standards for patrol type vehicles.
A copy is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
10. Request to purchase a vehicle (1 unit) in the amount of $27,428.00 for the Brazos
County District Attorney Department.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
11. Permission to advertise Bid #19-084, Road Signs and Sign Posts.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
12. Permission to advertise Bid #19-090, Crack Seal.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
13. Award of Bid #18-143 Creek Bank Stabilization on Leonard Road. Recommended
award to OCC Construction Corporation.
The Court voted unanimously to accept the recommendation of the Purchasing Agent
and awarded Bid #18-143 Creek Bank Stabilization on Leonard Road to OCC
Construction Corporation. A copy of the bid tabulation is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
14. Renewal of Contract #19-067R for Fire Alarm Panel and Smoke Detector Inspections
with American Fire & Safety Inc.
A copy of the renewal of contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
pg. a gD
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Catalena, Peters. Absent: Cauley.
15. Amendment 1 of Contract #18-095 for archival indexing of plats with Kofile
Technologies, Inc.
A copy of the amended contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
16. Amendment to contract for vendor name change from Brenco Marketing to Sunoco
LLC.
A copy of the amended contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
17. Approval of Change Order 1 to Contract #18-097 to add days to the expansion of the
Juvenile Detention Facility.
A copy of the change order is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
18. Acceptance of Kurten Business Park, Phases 2 and 3 into the Brazos County road
maintenance system; the roads (portion of Innovation Drive and Merchant Court) and
roadway drainage structures are in compliance with the Brazos County Subdivision
Regulations. Site is located in Precinct 2.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
19. Expenditure Journal Entries
• FY 18/19: 100054 - 100057
A copy is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
20. Tax Refund Applications for the following:
• a. Wyonnie Wilson - Overpayment $42.56
• b. Enervest Operating - Overpayment $15.46
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Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry, Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
21. Budget Amendments.
• a. Budget Amendments FY 17/18
55.1 Reallocate funds for Constable. Precinct 4.
55.2 Transfer funds from Contingency Fund to Court Support - Civil.
55.3 Reallocate funds for Hotel Occupancy Tax Fund.
55.4 Transfer of funds from Information Technology to County Judge, Budget Office,
Commissioners Court, County Treasurer, Tax Office, Human Resources, County
Auditor, Facility Services, District Attorney, District Clerk, County Clerk, 272nd District
Court, Associate Court No. 1, Community Supervision, Sheriff's Office, Constable
Precinct 1, Constable Precinct 2, Constable Precinct 4, Juvenile Services, Emergency
Management, Exposition Center, Brazos Center and the Road and Bridge Department.
• b. Budget Amendments FY 18/19
4.1 Transfer of Non -Departmental to County Attorney.
4.2 Reallocate funds for Hotel Occupancy Tax Fund.
4.3 Transfer funds from Non -Departmental to Juvenile Services.
4.4 To recognize revenue in FY 2019 TJJD-Grant R rolled over from FY 2018.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
22. Personnel Change of Status.
• Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
23. Payment of Claims.
Claims 8008903 — 8009113
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena.
24. Acknowledgement of Amended Notice of November 6, 2018 General Election.
The Court acknowledged receipt of the amended Notice of General Election. A copy is
attached.
Commissioner Berry stated that College Station City Hall is usually a polling place on
vo! �. oZ pg, 8a
election day, but due to a water leak it will be moved to the Justice of the Peace,
Precinct 3 building located at 1500 George Bush Drive.
25. Sheriff's report on inmate population.
Sheriff Chris Kirk stated there were 677 inmates in jail, 565 inmates are male and 112
are female, 64 have electronic monitors and 18 are pending for monitors.
26. Announcement of interest items and possible future agenda topics.
Commissioner Berry reminded everyone that early voting has started and announced the
five voting locations as follows:
Brazos County Elections Administration Building
Galilee Baptist Church
Arena Hall
MSC
College Station Utilities Meeting and Training Facility
Commissioner Aldrich expressed his appreciation to the Brazos County Expo staff for
an outstanding Brazos Valley Fair and Rodeo this past weekend.
Judge Peters stated that 3,756 people voted on the first day of early voting.
27. Call for Citizen input and/or concerns
Judge Peters announced that a Public Hearing would take place following court at 10:30
a.m.
28. Adjourn.
Vol. —ca .�F)g.
The foregoing minutes of the Commissioners Court Meeting held October 23, 2018 have
been examined and are approved in open Court this 6°i day of November 2018, in
Bryan, Brazos County, Texas.
Duane Peters Steve Aldrich
County Judge Commissioner, Precinct 1
yww
ammy Cata ena
Commissioner, Precinct 2
Commissioner, Precinct 4
Attest: dd��
Karen McQueen
County Clerk
Nancy Berry
Commissioner, Precinct 3
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Proclamation
Brazos County AcCoption Day
"Whereas there are thousands of Texas children who have been abused, neglected or
abandoned by their natural birth parents, and 17,488 of these children are in foster
care in Texas with 102 of them from Brazos County; and
-Whereas there are 3,811 children in Texas legally free for adoption with 36 of them
specifically from Brazos County; and
-Whereas the County of Brazos recognizes the importance of giving children in foster care
permanent, safe and loving families through adoption when needed; and
-Whereas every child deserves the chance to grow up in a safe, loving, stable family; and
-Whereas many of these children's only hope for a full and productive life is to be accepted
by loving families; and
-Whereas adoption should allow children to be reared in a safe, loving, and nurturing
environment with adoptive parents who take on the role of guiding, teaching,
nurturing, and loving children in order to provide them the best possible chance
for being productive citizens; and
-Whereas we commend these families for the sacrifices they are willing to make to enhance
the lives of these children and in so doing, urge all citizens to join in an effort to
raise awareness about the importance of adoption; and
-Whereas this effort along with similar celebrations this month in all 50 states around the
country will offer children the chance to live with stable and loving families and
shall encourage other dedicated individuals to make powerful differences in the
lives of a child through foster care and adoption; and
-Whereas the children being adopted this month by these loving and special families will
have a new chance in life to full their hopes and dreams; and
-Whereas this is a special time to celebrate the children whose adoptions are made final this
month and the wonderful families who will give them unconditional love.
Now, Therefore, the Commissioners Court of the County of Brazos, in the state of Texas,
hereby proclaim November 2018 as "Adaption Awareness Month" in Brazos county and
specifically proclaims November 14, 2018 as `Brazos County Adoption Day."
Proclaimedthis 23�a d ovembe , 3ryan, Brazos County, Texas.
Duane Peters
County judge
Abwrr
Commissioner Steve Aldrich Commissioner Sammy Catalena
Precinct 1 4
io Nancy Be Com tissioner auley
Precinct 3 Precinct 4
Vol. S=—L�I-
1
s-044
TEXAS DEPARTMENT OF PUI3LIC SAFETY ,
TEXAS DIVISION OF EMERGENCY MANAGEMENT (TDEM)
NOTICE OF SUBRECIPIENT GRANT AWARD
Program Title: FY 2018 Emergency Management Performance Grant (EMPG)
DHS Instrument Number: GMT -2018 -Ell -00008
TDEM Grant Number: 18TX-EMPG-1440
Administered By: Texas Division of Emergency Management
Texas Department of Public Safety
P.O. Box 4087
Austin, Tcxas 78773-0220
Recipient: Brazos Comity
200 S. Texas Ave, Ste 332
Bryan, Texas 77803
Amount of Grant: $48,334.24
Period of Grant: October 1, 2017 to March 31, 2019
The period of grant reflects a six (G) month PROGRAMMATIC EXTENSION ONLY to
complete and close out your FY 18 EMPG grant year. Signing Acceptance of this document
means that you accept and will comply with all requirements listed in the attached FY 2018
Terms and Conditions.
AGENCY APPROVAL
GRANT ACCEPTANCE
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Original Signature Required
W. Nim Kidd, CEM
Printed Name/Title:
Assistant Director
Pjt7kr5
Texas Department of Public Safety
Chief
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Texas Division of Emergency Management
Date: 10/15/2018
1 Date: 6,e OI S�
Return Signed Copy of This Page within 45 days to: TDEM.EMPG(a)dns.texas.gov
or rnail in a copy to
Texas Department of Public Safety
Texas Division of Emergency Management
Attention: Heather Baxter, Grant Technician
P.O. Box 4087
Finance and Grant Management MSC 0229
Austin, TX 78773-0220
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2018 Emergency Management Performance Grant
(EMPG)
Terms and Conditions
1. Purpose: The FY 2018 priority for this program is to advance "Whole Community" security
and emergency management. Grant funds will be used to support local comprehensive
emergency management programs to encourage Improvement of mitigation, preparedness,
response, and recovery capabilities for all hazards. Funding may be used to support activities
that contribute to the capability to manage consequences from acts of terrorism. Funds
provided may also be used to accomplish initiatives described in the Federal Program
Guidelines, including local implementation of the National Incident Management System
(NIMS), incorporation of appropriate references to the National Response Framework (NRF)
into local plans, homeland security assessment and strategy integration, and assessment of
local emergency management program using Emergency Management Assessment Program
(EMAP) standards.
2. Grant Conditions: Identify the source of funding under which this award is funded and
reference the government code. The federal grant terms and conditions are located at:
http://www.fema.gov/media-library/assets/documents/92248
3. Grant Acceptance: Notice of Subrecipient Grant Award remains an offer until the signed
copy of the Acceptance of Subrecipient Grant Award is received by the Department of Public
Safety in accordance with the instructions provided in the transmittal letter.
4. Work to Be Performed: The approved FY 2018 Statement of Work and Progress Report
template outlines eight tasks that the grantee must perform during the grant period. The
following additional tasks are also required of Subrecipients:
A. Implement (NIMS) at the local level
B. Incorporate pertinent information concerning National Response Framework into
the local or inter -jurisdictional emergency management plan and its annexes.
C. Subrecipients must have a tracking system of record to organize and coordinate
resources in response to incidents.
D. During the performance period of this grant, Subrecipient must maintain an
emergency management plan at the Advanced Level of planning preparedness
or higher, as prescribed by the Texas Division of Emergency Management
(TDEM). This may be accomplished by jurisdictions maintaining their own
emergency management plan or participating in an inter -jurisdictional emergency
management program that meets the required standards. If TDEM identifies
deficiencies in the Subrecipient's plan, Subrecipients will correct deficiencies
within sixty (60) days of receiving notice of such deficiencies from TDEM.
E. Subrecipients must maintain an updated inventory of equipment purchased
through this grant program in accordance with Uniform Grant Management
Standards — III, State Uniform Administrative Requirements for Grants and
Cooperative Agreements, Subpart C -Post -Award Requirements, Reports,
��►: _a ` Pg. a 89
Records, Retention, and Enforcement. Equipment and the Department of
Homeland Security (DHS), Office of Grant Operations Financial Management
Guide.
F. The Subrecipient agrees that any equipment purchased with funds through this
grant program shall be prominently marked as follows: "Purchased with funds
provided by the U.S. Department of Homeland Security." Exceptions to this
requirement are limited to items where placing of the marking is not possible due
to the nature of the equipment.
5. Grant Funding: Lists the amount of funding for this award. The amount of this grant may be
less than the amount requested in your Application for Federal Assistance due to limits on
federal funding for the EMPG program. However, EMPG grant recipients should continue to
report all eligible expenses in quarterly financial reports. In the event additional program funding
becomes available from the federal government or unspent EMPG funds remain at the end of
the fiscal year, TDEM may be able to allocate additional funding to EMPG program participants.
6. Financial and Administrative Requirements: In Accordance with 2 A CFR Chapter II, Part
200 Subrecipient agrees to comply with the applicable financial and administrative requirements
set forth in the Office of Justice Programs (OJP) Financial Guide.
A. All emergency management program costs for which the Subrecipient seeks
reimbursement must be eligible in accordance with Office of Management and Budget
(OMB) Circular A-87, Cost Principles or State, Local, and Indian Tribal Governments.
0. Subrecipient will comply with the organizational audit requirements of super circular 2A
CFR 200 Audits of States, Local Governments, and Non -Profit Organizations.
C. When implementing Federal Emergency Management Agency (FEMA) National
Preparedness Directorate funded activities; the Subrecipient must comply with all federal
civil rights laws, to include Title VI of the Civil Rights Act, as amended. The Subrecipient
is required to take reasonable steps to ensure persons of limited English proficiency
have meaningful access to language assistance services regarding the development of
proposals and budgets and conducting FEMA funded activities.
D. Subrecipient will assist the awarding agency (if necessary) in assuring compliance with
the National Historic Preservation Act of 1966 Section 106 (16 U.S.C. § 470), Ex.
Order 11593 (identification and protection of historic properties), the Archeological and
Historical Preservation Act of 1974 (16 U.S.C. § 469 a-1 et seq.), and the National
Environmental Policy Act of 1969 (42 U.S.C. § 4321). (Federal Assurance).
E. Subrecipient agrees to make no request for reimbursement for goods or services
procured by the Subrecipient either prior to the start of the period of performance stated
in this award document or after the end of the period of performance.
Vol. pg. _ a 9
F. Notwithstanding any other provisions of this document, the parties understand and agree
that the obligations of TDEM under this Agreement are contingent upon the
availability of adequate funds to meet TDEM's liabilities. TDEM shall not be liable to the
Subrecipient for costs under this Agreement that exceed the amount specified in the
Notice of Subrecipient Grant Award.
7, Single Audit Act Requirements: If Subrecipient has expenditures in excess of $750,000 in
federal funds of all types within a single fiscal year, it must have an audit performed in
accordance with the Single Audit Act as amended. Subrecipient agrees to comply with the and it
requirements of OMS Circular A-133, Audits of States, Local Governments, and Non-profit
Organizations.
8. Reporting Requirements: Subrecipient agrees to comply with all reporting requirements and
shall provide such information as required by IDEM. Reporting requirements are found in the
2018 Local Emergency Management Performance Grant (EMPG) Guide. Subrecipients may be
required to submit additional information and data requested by TDEM and after the end of the
period of performance in order to close out the grant. A copy of the 2018 Local Emergency
Management Performance Grant (EMPG) Guide can be found on the TDEM website at:
http //www txdps state tx usldem/CounciIsComrnittees/EMPG/emp.CurrentGuide.pdf.
Subrecipient must prepare and submit Semi -Annual Progress Reports to TDEM for the duration
of the grant performance period or until all grant activities are completed and the grant is
formally closed. The first performance reporting period is October 1 to March 31 (progress
report due April 15) and the second reporting period is April 1 to September 30 (progress report
due October 15). Subrecipient may also be required to submit additional information and data
as requested by TDEM.
9. Review of Work and Expenditures: TDEM may review the work of the Subrecipient with
respect to approved program tasks and expenditures for which reimbursement is requested to
ensure the federal awards are used for authorized purposes in compliance with laws,
regulations, and the provisions of this contract or grant agreement and that performance goals
are achieved. These reviews may include, without limitation: comparing actual Subrecipient
activities to those approved in the sub -award application and subsequent modifications if any;
ensuring that grant funds have been expended in accordance with applicable guidelines;
confirming compliance with grant assurances, and verifying information provided on
performance reports and payment requests. Local EMPG grant funds cannot be matched
with anv other federal funds.
10. Lobbying:
A. As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part
69, for persons entering into a grant or cooperative agreement over $100,000, as
defined at 28 CFR Part 69, the Subrecipient certifies that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
Subrecipient, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the making
of any Federal grant, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal grant or
cooperative agreement;
3
L01--17
�a py. a9_%
2) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee
of a Member of Congress in connection with this Federal grant or cooperative
agreement, the undersigned shall complete and submit Standard Form - LLL,
"Disclosure of Lobbying Activities," in accordance with its instructions.
3) The Subrecipient will establish safeguards to prohibit employees from using their
positions for a purpose that constitutes or presents the appearance of personal or
organizational conflict of interest or personal gain.
11. Debarment, Suspension, and other Responsibility Matters:
A. As required by Executive Order 12549, Debarment and Suspension, and implemented at
28 CFR Part 67, for prospective participants in primary covered transactions, as
defined at 28 CFR Part 67, Section 67.510 (Federal Certification).
B. The Subrecipient certifies that it and its principals and vendors:
1) Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily
excluded from covered transactions by any Federal department or agency;
Subrecipients can access debarment information by going to www.epls.gov.
2) Have not, within a three-year period preceding this application, been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, State, or local) transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
3) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the offenses
enumerated in paragraph (1)(b) of this certification; and
4) Have not, within a three-year period preceding this application, had one or more
public transactions (Federal, State, or local) terminated for cause or default.
C. Where the applicant is unable to certify to any of the statements in this certification, he or
she shall attach an explanation to this application (Federal Certification).
12. Monitoring:
A. Subrecipient will provide TDEM, Slate Auditor, DHS personnel or their authorized
representative, access to and the right to examine all paper or electronic records related
to financial assistance.
4
Vol pg. %�
B. Subrecipient agrees to monitor their program to ensure that federal awards are used for
authorized purposes in compliance with laws, regulations, and the provisions of
contracts or grant agreements and that the performance goals are achieved.
C. TDEM may perform periodic reviews of Subrecipient performance of eligible
activities and approved projects. These reviews may include, without limitation:
performance of an on-site audit and compliance monitoring, including inspection of all
grant -related records and items, comparing actual Subrecipient activities to those
approved in the sub -award application and subsequent modifications if any, ensuring
that advances have been disbursed in accordance with applicable guidelines, confirming
compliance with grant assurances, verifying information provided in performance reports
and reviewing payment requests, needs and threat assessments and strategies.
D. Subrecipient understands and agrees that it cannot use any federal funds, either directly
or indirectly, in support of the enactment, repeal, modification or adoption of any law,
regulation or policy, at any level of government, without the express prior written
approval of FEMA National Preparedness Directorate.
E. The Subrecipient official certifies federal funds will be used to supplement existing funds,
and will not replace (supplant) funds that have been appropriated for the same purpose.
Subrecipient may be required to supply documentation certifying that a reduction in non-
federal resources occurred for reasons other than the receipt or expected receipt of
federal funds.
13. Reimbursement for Expenses:
Reimbursement for expenses incurred during the second and fourth quarter of Fiscal Year
2018 will not be disbursed until TDEM receives the first and second semi-annual EMPG
Progress Reports, which are due on April 15, and October 15, respectively.
14. Choice of Law: This agreement shall be construed and governed by Texas law.
15. Changes to the Law: DPS is a state agency whose authority and appropriations are subject
to the actions of the Texas Legislature and the United States Congress. If DPS and/or the
subject matter of this contract become subject to a legislative or regulatory change, revocation
of statutory or regulatory authority, or lack of funds that would render the services and/or goods
and/or payment to be provided under this agreement impossible, unnecessary, void, or
substantially amended, DPS may terminate this agreement without penalty to, or any liability
whatsoever on the part of, DPS, the State of Texas, or the United States. This contract does
not grant vendor a franchise or any other vested property right.
16. Written Modification: No modification or amendment to this Agreement shall become valid
unless in writing and signed by both parties.
17. To the extent it applies, Subrecipient shall comply with Texas Government Code, Chapter
783, 1 Texas Administrative Code (TAC) §§ 5.141 et seq., and the Uniform Grant Management
Standards, State Uniform Administrative Requirements for Grants and Cooperative
Agreements, Subpart B, §_14.
18. To the extent it applies, Subrecipient shall comply with the General Appropriations Act, 80"1
Legislature, Article IX, Part 17,
19. TDEM may suspend or terminate sub -award funding, in whole or in part, or other
measures may be imposed for any of the following reasons: failing to comply with the
requirements or statutory objectives of federal law, failing to make satisfactory progress
toward the goals or objectives set forth in the sub -award application, failing to follow
grant agreement requirements or special conditions, failing to submit required reports,
or filing a false certification or other report or document. Satisfactory progress is
defined as accomplishing the following during the performance period of the grant:
requesting federal funds for purchases, training, etc. and deciding what purchases will
be made, ordering the equipment, ensuring the equipment is shipped and received, and
training is accomplished with the equipment (or readied for deployment). All of the
aforementioned tasks must be accomplished in a timely manner. Special Conditions may
be imposed on Subrecipient's use of grant funds until problems identified during grant
monitoring visits conducted by TDEM audit and compliance personnel are resolved.
H
Vol. _�-="= pg. _�—
FY 2018 EMPG Application Timeline
October 1, 2017
EMPG Performance Period begins
January 31, 2018
EMPG Application form and Statement of Work due to
TDEM, Grant Technician, Emergency Management Support
Section
FY 2018 EMPG 1st Quarter Financial Report (October -
December) due to TDEM, EMPG Auditor, Emergency
Management Support Section
FY 2018 FEMA Quarterly Metrics Template due to TDEM,
Grant Technician, Emergency Management Support Section
(Templates will be emailed with proper Instructions to all
jurisdictions)
April 15, 2018
• 1st semiannual cumulative Progress Report due to TDEM,
Grant Technician, Emergency Management Support Section
April 30, 2018
• 2nd Quarter Financial Report (January -March) due to
TDEM, EMPG Auditor, Emergency Management Support
Section
FY 2018 FEMA Quarterly Metrics Template due to TDEM,
Grant Technician, Emergency Management Support Section
(Templates will be emailed with proper instructions to all
jurisdictions)
July 15, 2018
. FY 2018 FEMA Quarterly Metrics Template due to TDEM,
Grant Technician, Emergency Management Support Section
(Templates will be emailed with proper Instructions to all
jurisdictions)
July 31, 2018
• 3rd Quarter Financial Report (April -June) due to TDEM,
EMPG Auditor, Emergency Management Support Section
September 30, 2018
• FY 2018 EMPG performance period ends
October 15, 2018
• EMPG 2nd semiannual cumulative Progress Report due to
TDEM, Grant Technician, Emergency Management Support
Section
October 31, 2018
• 4th Quarter Financial Report (July -Sept.) due to TDEM,
EMPG Auditor, Emergency Management Support Section
FY 2018 FEMA Quarterly Metrics Template due to TDEM,
Grant Technician, Emergency Management Support Section,
(Templates will be emalled with proper instructions to all
jurisdictions).
BRAZOS COUNTY, TEXAS
ACCEPTANCE OF DONATED/AWARDED PROPERTY
0 DONATION OF COUNTY PROPERTY
Date: 10.18.2018
FAcceptance of Donated/Awarded Property ❑ Donation of County Property
(Awarded property requires signed court documentation)
Item Description: $4,513.98 cash (check) RV Haven Park
Please provide all information requested below as applicable to the property being accepted or donated. Forms containing
any blank fields will be returned for completion.
Make:
SN/VIN #:
Functional FINon-Functional. Explain
Year:
Additional Descriptionllnformafion: monies to be deposited in the Sheriff s Office Crime Fund will be used to
purchase crime scene lights for the Sheriffs Office
Estimated Value: F] Check box for Capital Asset (value/initial cost is over $5000)
Check the appropriate account based on
estimated value of property being accepted:
60010000 (No Asset Tag - Under $500)
67010000 (Minor Property - $500 - $4999)
80010000 (Capital Property - Over $5000)
donated to:
Govemment Entity:
F]Other (Due to Statuatory
requirements prior approval
is required by Purchasing:
property
Organization Name
I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and
upon approval by Commissioner's Court will become a part of the General Fixed 4sset Account of Brazos County. The
determination to accept or reject the donation will be made at the sole discretions of ComAssioners Court based upon such things as
usefulness, projected operating, maintenance and insurance costs.
Requesting Department: Sheriffs Administration
Department Nam`7---,t Authorized
J — � ignature
Organization Receiving Donated Property:
uthorized Signahtre
db Commissioners Court on this 3rdday of i9 l:'i�� «0I6
Commissioners Court Approval
L(A
��� Pg.
10/18/2018
DEPARTMENT: Purchasing
DATE OF COURT MEETING:
ITEM:
TO:
FROM:
DATE:
FISCAL IMPACT:
BUDGETED:
DOLLAR AMOUNT:
ATTACAMEATS:
File Name
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
NUMBER:
10/23/2018
Approval of vehicle standards for patrol type vehicles.
Commissioners Court
Celina Patino
10/18/2018
False
False
$0.00
Desrription
Typg
Equipment Prices
Backup Material
Standards
Backup Material
Za
io a3/ao1a
Duane Peters Date
County Judge
----------
Vol.
https://brazos.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=18041 t
n
1/1
Brazos County
Patrol Vehicle Standards
In the event that a patrol vehicle is added to a department's fleet or an existing patrol vehicle is replaced, this standard
shall be followed unless updated or modified by Commissioners' Court. Patrol vehicle shall be identified as the primary
vehicle for Sheriff's Department patrol deputies, elected Constables or deputy Constables. This standard will be
reviewed periodically as updates are needed.
The following will be provided for the department:
Ford Explorer Police Interceptor Vehicle- All Wheel Drive
- V-6 Engine
- Cloth Front Seats
- Plastic Rear Seat
- Keyless Entry
- Full Sized Spare Tire
- Driver's Side Spot Light
- Vinyl Flooring- w/ Rubber Floor Mats
- Power Windows and Locks
- Rearview Back-up Camera
- Front and Rear A/C
Police Equipment
- Overhead Light Bar System
- Rear side lights
- Siren System
- Gun Mount- Front of Cage
- Console —to include armrest and cup holders
- Utility Box— mounted in the cargo area of the vehicle
- Cage system
- MDT Laptop
- Arbitrator Camera System
- Data Radio
- Motorola Radio—voice
- Tinted Windows -35%
- Power Distribution Panel
Any wiring or mounting equipment needed to install any of the above
Optional/ Exceptions
- The SO Sergeant vehicles will include a white board integrated into utility box
- Elected Constables will have the option to exclude the front partition. Choosing this exception will also exclude
the front gun rack. They may also exclude the rear plastic seat and the factory installed rear seat will remain.
If a department needs to replace an existing vehicle in the fleet, the department is required to submit their request
through the Capital Improvement Program process, including which vehicle is being replaced and the reason it needs to
be replaced. This CIP request should also include any equipment that needs to be replaced due to wear or inoperability.
Revised 10/01/13
2019 FOR® EXPLORER EQUIPMENT
Item #
Quantity
Description
Price E/U
WE-UBERTYIIPKG
1
Whelen LIB II, CCSRN3, SA315P PKG 48" Lightbar
$1,869.90
WE-STPKT83
1
Whelen Strap Kit 2013-17 FPI Utility
Included
WE-SAK52
1
Whelen Int. Utility 2014 DS Lower Grille
included
STPKT83
1
Strap conversion kit for lightbar
$49.87
HS-C-VS-1308-INUT
1
Havis 21" Veh Specific Utility Int. Console
$268.44
HS -C -ARM -103
1
Havis Shield Adjustable Armrest
$79.32
HS-C-CUP2-1
1
Havis Shield -4 inch High Plate -2 Cup Holders
$28.22
SET-PK07091TU12
1
Setina 8VS 75/25 Coated Polyc Partition includes Lower Extension Panel
$481.68
SET-QK06351TU12
1
Setina Full Replacement Transport Seat TPO with center Pull seat belts and #12 Exp
Metal Cargo Partition
$876.96
PDU-8S
1
Power Distribution Panel (PDP)
$292.44
TK02521TU12
1
Setina Cargo Box W/ TFN Tray, BSK Base
$712.08
SET-TPA9289
1
Setina Cargo Radio Tray with no lock
$275.04
VP216
1
Tufloc Universal Overhead AR15 mount with partitions
$219.95
TF02371TU12
1
Free Standing Brackets
$64.08
WE-MCRNTJ
1
Whelen Micron Stud Mt Split Red Blue
$64.00
Freight
$375.00
Total:
$5,656.98
COMMISSIONER COURT MINUTES OF
OCTOBER 23, 2018
ARE CONTINUED IN VOLUME 283 PAGE 1
COMMISSIONER COURT MINUTES OF
OCTOBER 23,2018
ARE CONTINUED FROM VOLUME 282
FV-01-
� P9 --�---
10/18/2018
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT: Purchasing NUMBER:
DATE OF COURT MEETING: 1 0/2 31201 8
ITEM: Request to purchase a vehicle (1 unit) in the amount of $27,428.00 for the Brazos County
District Attorney Department.
TO:
FROM:
DATE:
FISCAL IMPACT:
BUDGETED:
DOLLAR AMOUNT:
File Name
DA Ford Explorer backup. d
Commissioners Court
Celina Patino
10/17/2018
False
False
$0.00
Description
DA FORD EXPLORER back up
TyP—e
Backup Material
PPROVED
oda 3 golB
Duane Peters Date
County Judge
12
https://brazos.novuSagenda.com/AgendaWeb/CoverShoet.aspx?ItemI0=18031
;v {�+, �?5a a F, - '^"Sam Packs Five Star Ford and Chevrolet
a; � sd�� r'T� ,Fpy;_,1638-1535,S 1H 35E Cariolllon Texas H8008i e -T > v 7n' ,*
(888):8'FLEET9(888-835-3389).-=FAX472-245.5278-'nidtz@splord.iom
r =`�H CUSTOMIZED PRODUCT+PRICING SUMMARYrBASED ON CONTRACTy i
�l F-4 r,„a-P rr,J P
r ' +`�-_r-"r "psi' s�-7 + �ICarsand Light Trucks+fit" g I
�r „Team Members''"- `Kevin Moore; Richard KopcynsW Shauna Hood Jorge Guerra Lana Thomason Alan Rosner
�.1w ;n�Ctintract Natne.Slate;of:.Texas�072-AtTexas'Siful "u' ContraefiEBectiv011/01(17 td110 3A,2D18,`k�*,
End User: SRAZOS COUNTY Sam Pack's Rep: KEVIN MOORE
Contact: CELINA PATINO Date: 9.25.18
Contact TN/Emall Phone# 979-361-4492
Fxterior Color/ BLACK
Product Description: 2018 Ford PI Utility In stock unit Interior
A. Bid Series: 466BLE Base Price: $ 25,988.00
B. Published Options Bemize Each Below
Code Description Bid Price Code Description Bid Price
Automatic Included JGA15960
all wheel drive Included
cruise control Included
ower seats/windows Included
Total of B. -Published Options $
C. Factory Published Options
Code Description Bid Price Code Description Bid Price
Red/White Caro Dome Lam $ 50.00 INOP REAR WINDOWS $ 25.00
Disable Courtesy Lam $ 20.00
Driver Side LED spotlarrid $ 395.00
INOP REAR WINDOWS $ 25.00
CONFIG AUDIO CONTROLLS LESS VOICE $ 155.00
BLIND SPOT SYSTEM $ 545.00
Noise Suppression $ 100.00
I it
Total of C.- Dealer Published Optional $ 1,315.00
D. Options requiring separate PO
Code Description Bid Price Code Description Bid Price
WINDOW TINT $125.00
Total of D. - OR Menu Options $ 125.00
F. Delivery Charges 0 Mlles @ $2.45/mile $
G. Option Discounts $
H. Total of A + B 4 C+D+E=F $ 27,428.00
I. Floor Plan Assistance $0.00
J. Lot insurance Coverages $0.00
K. Quantity Ordered 1 X F= $ 27,428.00
L. Administrative Fee IS
M. Non -Equip Charges 8 Credits
N. TOTAL PURCHASE PRICE INCLUDING ADMIN FEE $27,428.00
vol. Fig. 3
1-9
1a
Recommended Award: OCC Construction Co.
A d b Co ionees Court on this a3�'
pro day of 6Nob&_ . 2018 by
holding the position of Pounkl SudQR-
Tabulation for Re -Bid N19-143 Creek Bank Stabilization on Leonard Road
Fugua Construction Co,
MB Western Industrial
ERS of MS, Inc.
Inc.
OCEConstroction.Co
Contracting Company
Genearal Items
Item N
Item
Quantity
Units
Unit Cost
Total
Unit Cost
Total
Unit Cost
Total
Unit Cost -
Total
100 Mobilization, Bonds, and Insurance
1
LS
$33,522.00
$33,522.00
$84,078.43
$84,078.43
$20,000.00
$20,000.00
$95,000.00
$95,000.00
101 Traffic Control
1
LS
$3,500.00
$3,500.00
$4,013.97
$4,013.97
$3,000.00
$3,000.00
$12,500.00
$12,500.00
102 Erosion Control
1
LS
$3,500.00
$9,843.38
$9,843.38
$12,175.00
$12,175.00
$7,500.00
$7,500.00
Sub Total -General Terms
_$3,500.00
$40,522.00
$97,935.78
$35,175.00
$115,000.00
Demolition
Item tt
Item
Quantity
Units
Unit Cost
Total
Unit Cost
Total
Unit Cost
Total
Unit Cost
Total
200 Clearing and Grubbing
1
LS
$37,000.00
$37,000.00
$49,833.34
$49,833.34
$75,000.00
$75,000.00
$34,300.00
$34,300.00
201 Broken Concrete and Cobbles Removal
1
LS
$9,000.00
$9,000.00
$39,900.00
$39,900.00
$53,265.00
$53,265.00
$9,860.00
$9,860.00
Sub Total - Demolition
_
$46,000.00
$89,733.34
V
$128,265.00
$44,.160.00
Structures
ft
m #
Item
Quantity
Units
Unit Cost
Total
Unit Cost
Total
Unit Cost
Total
Unit Cost
Total
NZ Sheet pile (A 572 Gr. 60) including whalers,
tiebacks, anchors, and connections (complete
300 and in place)
9,563
SF
$65.00
$621,595.00
$51.08
$488,478.04
$44.60
$426,509.80
$74.00
$707,662.00
Sub Total - Structures
$621,595.00
$488,478.04_
$426,509.80
$707,662.00
Earth Work, Drainage '& Misc.
'
I m#
Item
Quantity
Units
Unit Cost
Total
Unit Cost
Total
Unit Cost
Total
Unit Cost
Total
Earthwork - import select fill (in place with
400 compaction)
1,000
CY
$19.00
$19,000.00
$50.00
$50,000.00
$21.00
$21,000.00
$70.00
$70,000.00
401 Site Grading
1
LS
$31,000.00
$31,000.00
$5,000.00
$5,000.00
$5,000.00
$5,000.00
$4,700.00
$4,700.00
402 Guardrail with end treatments
382
LF
$100.00
$38,200.00
$55.11
$21,052.02
$62.85
$24,008.70
$60.00
$22,920.00
403 R-300 Rock Riprap, 36" deep
172
SY
$125.00
$21,500.00
$150_00
$25,800.00
$133.00
$22,876.00
$150.00
$25,800.00
Sub Total - Earth Work, Drainage & Misc.
_
$109,700.00
$101,852.02
$72,884.70
$123,420.00
Contractor's Total Bid
$817,817.00
$777,999.18
$662,834.50
$990,242.00
Brazos County Contingency
$50,000.00
$50,000.00
$50,000.00
$50,000.00
Total Amount
$867,817.00
$827,999.18
$712,834.50
$1,040,242.00
Time of Completion (Calendar Days)
90
90
90
90
Recommended Award: OCC Construction Co.
A d b Co ionees Court on this a3�'
pro day of 6Nob&_ . 2018 by
holding the position of Pounkl SudQR-
BID TABULATION
Fire Alarm Panel and Smoke Detector Inspections # 19-067R, previously known as #18-034R, 17-086R and 2014-25
January 01, 2019 - December 31, 2019
'^, x
Professionals of
American fire 8
Contract
Davis Fire
A-1 Fire 8 Safety
;p � "'
Firetrol Protection
1• -a
L:
Texas Fire 8 Safety
Safety
Equipment
Equipment
sensi'i
sei
sense.,
tu,eru4Y
5enamvlly
f:.
Cost/ Annual
Teen,
eoaV
lZ u,
Cosv
Tenure
Cosy
tome,
Consul
Tensile,
4
Inspection
nee'lnlm
Year. 2014,
Annual
InslitlOn
ne�aee ,
Y¢Ye 2014.
Annual
Inspection
nee .'n
s
Yee 2014,
Annual
na,cron
I.. In
Ynara Nll<,
Annual
Inspection
... in
Year, W14,
.,i nti
2017.2022
2017.2022
2017,2022
2017.2022
M17, 2022
Sheriffs Office
S17500
$30000
$15000
$10500
$36000
$24000
$450.00
$680.00
$52000
$72000
Expo Exhibit Hall
$17500
$30090
$15000
$4500
$390.00
$360.00
5450.09
$79000
$52000
$600.00
Expo North Arena
$200.00
$325.00
$169.00
$43500
$63000
$76000
$550.00
$600.00
$60000
$85000
Expo South Arena
$125.00
$250.00
$150.00
$4500
$23000
$9000
$37.00
x50000
$50000
$700.00
Museum
$17500
$30000
$18060
$225.00
$39000
$38000
$49000
$70000
$55000
$750.00
IT Department
$12500
$25000
$15000
$24000
$33000
$32000
$46000
$68000
$55000
$75000
Administration Building
$17500
$30000
$16900
$15000
$60000
saea00
$559.00
$60000
$60000
$85000
Totals
$1.15000
$202500
$1,066.00
$1,245.60
$2,936.00
$2,630 DO
$3.34060
$4,95000
$3.846.90
$6420.00
pProfessionalsof
IM-E,04,
American Bre &
Davis Fire
A-1 Fim 8 Safety
;y.
Texas Fire &Safety
Safety
Firetrol Protection
Equipment
Equipment
Semlu..Or
Semwve,
Srru,,l,
Senunvlty
somluvly
Cosv
Tire,
Cosv
True,
Cosy
te41n9
Cosv
Tenn,
core
Te,un,
Location
Quarterly
mmnm in
Quarterly
neeaen In
Ounrterly
n.. in
Quarterly
pini In
Quarterly
li in
Inspection
Yei 2014,
Inspection
yervs 2014,
Inspection
YMf 2014,
Inspection
Year, 2014,
Inspection
Yours 2014,2017.
2022
2017, 2022
209.2,22
2017, 2022
2017, 2022
Brazos County Courthouse
Holding Cells
$17500
$475.00
$160.60
$27000
$400.00
$50000
$72000
$90000
$70000
$900.00
BCDC Low Risk Facility
$17500
$47580
$15080
$30000
$42000
$40000
$50000
$70000
$550.00
$700.00
BCDC H01
$47500
$1,65000
$247.00
$163500
$142000
$246000
$1 000 00
$1400.60
$960.00
$140000
BCDC HIJ2
$47500
$2.20000
$278.00
$4,38000
$1]3000
$3,00000
$1,35000
$189000
$125000
$189000
BCDC HU3, HU48 SHU
$82506
$6,00000
$1,116.00
$7,87500
$1,23000
$10,90000
$540000
$7.55000
$590000
$7,56000
Juvenile
$41500
$100000
$25100
$975.00
$1 420 00
$206000
5245000
5343000
$260000
53,43000
$+,
Juvenile Portables
$17500
$17500
$15000
$15006
$29000
$20000
$40000
$56000
$5x0.00
$560.00
Totals
$11.100.00
$13,975.90
$9,656.00
$15,585.06
$52,000.66
$19,46000
$41,260.00
$1644000
$49,92000
$1644000
Total for the life of the
$52,750.00
$48062.00
$186.890.00
$173,250,00
$183,140.00
Contract
3rd and final Renewal: American Fire 8 Safety
���
Ap rovetl I omE missiol 's Court on this tlay of `�, 2010 by
holding the position of
IV -01
. J Pg.
p' f
:L Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 3614293
September 7, 2018
American Fire & Safety, Inc.
200 Ross Street
Bryan, TX 77801
Re: Renewal of Contract #19-067R for Fire Alarm Panel and Smoke Detector Inspections,
previously known as #18-034R, 417-0868 and #2014-2S far Brazos County.
Brazos County appreciates the quality work your company has provided and would like to exercise the
renewal option for Fire Alarm Panel and Smoke Detector Inspections #19-067R, previously known as
#18-034R, #17-086R and #2014-25.
All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from
January 1, 2019 to December 31, 2019.
To accept the renewal option, please fill out the information and sign below. Return the signed
documents.by email to lmaness@bmioscountytx.gov or fax to (979) 3614293. Please then submit the
original signed documents and an updated Certificate of Insurance by mail to the address listed above.
Please return acceptance as soon as possible. If you have any questions, I may be reached at (979)
361-4284.
American F[re &pSaafety,
Authorized Signature
e y'
Duane Peters, County Judge
MOM
/j A
Date
Qelober d3taol�d
Date
Vol. Pg. _�_
ARCHIVAL INDEXING OF PLATS
THIS AMENDMENT TO 18-095 ARCHIVAL INDEXING OF PLATS ("Amendment") is entered into and
effective this 23rd day of October 2018 ("Effective Date") by and between Brazos County -("Customer"), and
Kofile Technologies Inc. ("Contractor") each of which may alternatively be referred to herein as a "Party" and
collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the
Agreement (as defined below) unless otherwise stated herein.
RECITALS
WHEREAS, the Parties entered into that certain original contract # 18-095 ("Agreement') for purposes
of Kofile Technologies to provide of the service of archival indexing of plats; and
WHEREAS, the Parties desire to amend the project timeline as set forth in original contract # 18-095.
AGREEMENT
NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration,
the receipt and sufficiency of which are hereby acknowledged. the Parties hereto agree to amend the Agreement
as follows:
1. The project timeline shall be extended until March 31, 2019 or until project is completed.
2. Conflict/No Other Modifications. 1n the event of a conflict between the terms of this Amendment and
fire terms of the Agreement, this Amendment shall control. All other terms of the Agreement shall
remain unchanged and in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their
authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of
which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of
execution of this Amendment and shall be binding on all Parties hereto.
BRAZO. ON .. KOFILE TECHNOLOGIES, INC.
A—=tt", J
Signature �ff�� Signal r
L u"s– ioelep s John D. Woolf
Name Name
to A -W Executive Vice President
Title Title
Dc4h¢r CR. , Ci of n ) October 18 2018
Date Daae
AMENDMENT OF 19-026R Fuel
The parties to this AGREE TO THE AMENDMENT to Contract 19-026R ('Amendment") are
Brazos County, a political subdivision of the State of Texas and Branco Marketing Inc, now known as
Sunoco LP/Sunoco LLC." (Vendor).
WHEREAS, Branco Marketing Inc, has changed its legal business name to "Sunoco LP/Sunoco
LLC' and
WHEREAS. Vendor shall continue being responsible for the discharge or performance of any
duties or obligations to be performed or discharged under the Contract by the Vendor during the term of
the Contract; and
NOW, THEREFORE, for the good and valuable consideration stated herein, Purchaser and
Vendor agree as follows:
1. Vendor hereby accepts and agrees to perform all the duties and obligations to be performed
under the Contract to the same extent as it previously entered prior to its name change.
2. For the Purposes of this amendment the only change to the original contract is the name of the
Vendor. Vendor agrees and confirms that no other changes have been made. Vendor
represents that it is the same entity that entered the original contract and agrees to be legally held
responsible for all terms contained in the original contract just as it would be if it had entered the
original contract under the name of "Sunoco LP."
EXECUTED this —1= — day of&ZD /Q L , 20_M. ("Effective Date")
BRAZOS COUNTY, a political subdivision of
the Sta Texas:
By:
Duane Peters, County Judge
Sunoco LP / Sunoco LLC
By:
Name: _ CiV_Q �
Title: D fCEGTAt2— 014D1..E5A4E
Vol. Pg.
,611AIA Document 6701'' ® 2017
Change Order
PROJECT: (Name and address)
Brazos County
Juvenile Justice Center Expansion
1904'State Hwy 21 W
Bryan, TX 77803
OWNER: (Name and address)
Brazos County, TX
200 South Texas Ave, Suite 352
Bryan, TX 77803
CONTRACT INFORMATION:
Contract For: General Construction
Date: March 13, 2018
ARCHITECT: (Name and address)
TreanorHL
1700 Pacific Ave, Suite 2630
Dallas, TX 75201
CHANGE ORDER INFORMATION:
Change Order Number. 001
Date: October 12, 2018
CONTRACTOR:(Name. and address)
Collier Construction.
1601 Highway 290 West
Breabam,'TX 77833
THE CONTRACT IS CHANGED AS FOLLOWS:
(inverra detailed description of the change and, if applicable, attach orrejerence.speeijlc exhibits, Alm include agreed upon adjustments
attributable to execured-Construction Change Directives)
1. Delay in start of critical path activities (Orginal NTP - Jmte 11, 2018, adjusted date 9112018): 82 days
2. FMP 1805-001 RI - ASI 01 Revisions: 20 days
3. PMP 1805-010 R1 -ASI 02 Revisions: 3 days
4. PMP 1805-012 - Temporary Entrance Installation & Removal of Fencing: 10 days
5. PMP tS05-013 - Removal of Controlled Access & Well Replacement: 4 days
6. PMP 1805-021 - Vibratory Hammered Piers: 48 days
Total days: 167 days
The original Contract Sum was $ 1.7,399,000.0D
The net change by previously authorized Change Orders $ 0.0o
The Contract Sum prior to this Change Order was $ 17399;000.00
The Coubvct Sum will be increased by this Chenge Order in the amount of $ 0.00
The new Contract Sum including this Change Order will be $ 17,399,000.00
The Contract Time will be increased by Ono -hundred sixty-seven (167) days.
The new date of Substantial Completion will be September 20, 2020
NOTE: This Change Orderdoes not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract
Time, that have been authorized by Construction Change Directive until the cost and time havebeen agreed upon by both the
Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER
TreanorHL Collier Construction Brazos County
ARCHITECT (F(wv-++oma) CONTRACTOR (Firm nm OWN 'Trm arae)
SIGNATURE �� -STG AE SIGNATURE
Andrew Pitts, Principal �oH'1 k/c'rf rc2/-e" ej. ty%QRQ
PRINTED NAME AND TITLE PRINTED NAMEAND TI -n PRINTED NAME AND. TITLE
)b/lzlzdl8 /�/is/u�i� 0�4ober a3 aor 18
DATE DATE DATE
ALA Dowunent G701TM- 2017. Copyright 01979.1987. 2000 , 2001 and 2017 by The American Inst
AIA® Document Is protected by U.S. Copyright Low and International Treaties. Unauthorized ml
any portion of it, may result in severe civil and criminal penalties, and wig be prosewted to the
documentwas produced by AIA software at 16:69:36 on 10/12/2018 under Order No. 8 71 71 874 62 whl
User Notes:
s teeervad. WARNING: This
i of this AIA0 Document, or
a kinder the law. This
and is net for male.
(3B9ADA38)
10118/2018
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
0
DEPARTMENT: Road and Bridge NUMBER: CC2018-Kurten Business Prk Phs
2 and 3 -County Maintenance
DATE OF COURT MEETING: 10/23/2018
ITEM: Acceptance of Kurten Business Park, Phases 2 and 3 into the Brazos County road
maintenance system; the roads (portion of Innovation Drive and Merchant Court) and
roadway drainage structures are in compliance with the Brazos County Subdivision
Regulations. Site is located in Precinct 2.
TO:
FROM:
DATE:
FISCAL IMPACT:
BUDGETED:
DOLLAR AMOUNT:
NOTES/EXCEPTIONS:
ATTACHMENTS:
File Name
No Almchments Available
Commissioners Court
Karen Tyler
10/18/2018
False
False
$0.00
• Brazos County will not assume maintenance responsibility for street lights.
• Brazos County will not assume maintenance responsibility for drainage ways or
easements other than those that directly drain the roadway.
• Private drainage ways, access easements or other easements will be maintained by
the individual property owners or the Home Owners Association (HOA).
• Brazos County will maintain the roadway, shoulders as needed and drainage facilities
which directly drain the roadway.
• The property owners/HOA will be responsible for mowing and landscape
maintenance of all rights of ways and easements.
DescripS(4n TyP-t
►045IRo�
APP�
Duane Peters Date
County Judge
Gl(il: :.0• /0 v1
SUNGARD PENTAMATION
PAGE NUMBER:
DATE: 10/18/2018
BRAZOS
COUNTY, TX
B30URN11
TIME: 11:18:42
BATCH JOURNAL
ENTRY EDIT
LIST
CONTROL
NUMBER
J E NUMBER DESCRIPTION
PERIOD/YR
STATUS
RECORD
FUND
DIV/FUND
ACCOUNT
PROJECT ACCOUNT ITEM
DESCRIPTION
DEBIT AMOUNT
CREDIT AMOUNT
CC -10-23
100054
OCT
18 HEALTH DEPT 1/19
COMPLETE
355424
0100
11002000
73510000
OCT
18
HEALTH DEPT
32,922.08
355425
0100
0100
11005200
OCT
18
HEALTH DEPT
32,922.08
355426
9100
9100
11005200
OCT
18
HEALTH DEPT
32,922.08
355427
9100
9100
43041200
OCT
18
HEALTH DEPT
32,922.08
TOTAL
JOURNAL
ENTRY
65,844.16
65,844.16
CC -10-23
100055
OCT
18 RETIREE
HEALT 1/19
COMPLETE
355428
5000
5000
11005200
OCT
18
RETIREE HEALT
196,895.50
355429
5000
5000
46028400
OCT
18
RETIREE HEALT
196,895.50
355430
0100
11000100
53310000
OCT
18
RETIREE HEALT
184,019.50
355431
0100
0100
11005200
OCT
18
RETIREE HEALT
184,019.50
355432
9100
53000100
53310000
OCT
18
RETIREE HEALT
5,365.00
355433
9100
9100
11005200
OCT
18
RETIREE HEALT
5,365.00
355434
9700
551100
53310000
55111900 53310000 OCT
18
RETIREE HEALT
6,438.00
355435
9700
9700
11005200
OCT
18
RETIREE HEALT
6,438.00
355436
3000
424100
53310000
OCT
18
RETIREE HEALT
1,073.00
355437
3000
3000
11005200
OCT
18
RETIREE HEALT
1,073.00
TOTAL
JOURNAL
ENTRY
393,791.00
393,791.00
CC -10-23
100056
OCT
18 SURVIVOR SPOU 1/19
COMPLETE
355438
0100
11000100
53370000
OCT
18
SURVIVOR SPOU
1,073.00
355439
0100
0100
11005200
OCT
18
SURVIVOR SPOU
1,073.00
355440
5000
5000
46028100
OCT
18
SURVIVOR SPOU
1,073.00
355441
5000
5000
11005200
OCT
18
SURVIVOR SPOU
1,073.00
TOTAL
JOURNAL
ENTRY
2,146.00
2,146.00
CC -10-23
100057
TRVL
REIMB - S
MCCAR 1/19
COMPLETE
355442
0100
28000100
61801000
SA 10.8-10.18
287.26
355443
0100
0100
20249600
SA 10.8-10.18
287.26
TOTAL
JOURNAL
ENTRY
287.26
287.26
TOTAL
CONTROL
NUMBER
462,068.42
462,068.42
TOTAL
REPORT
462,068.42
462,068.42
APPROVE
1: :)ia�a3 aola
Duane Peters Date
County Judge
1
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2017-2018 BUDGET YEAR
NO. 17/18 55.1- 55.4
On this the 23rd day of October 2018 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 23rd day of October 2018 the Court heard and approved a budget amendment
for the 2017-2018 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 5 September 2017, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 23rd day of October 2018.
THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118-55.1
FUND
DEPARTMENT
DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund
Constable Pct. H4
Contractual Services 1,5 5.00
General Fund
ConstablePct.H4
Salary&Waes 1505.00
DIV
ACCT DRICR
ACCOUNT RAME Increase Decrease
0100
30401100
71020000 CR
Computer Contracts 1,R5.0
0100
30401100
51940000 DR
Comp Leave Pay 1,505.00
Constable Pct. 04
Reallocations of funds to the appropriam acc=t to cover the compensated leave pay for FY 2018.
FUND
DIV
ACCT DRICR
ACCOUNT RAME Increase Decrease
0100
30401100
71020000 CR
Computer Contracts 1,R5.0
0100
30401100
51940000 DR
Comp Leave Pay 1,505.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118-55.2
1012312n1R
FUND DEPARTMENT
DIVISION
CATEGORY DESCRIPTION
Increase Decrease
General Fund Commissioners Court
Confingency
Departrnmml Support
40 28.90
General Fund Canunissiouets Court
Court Support - Civil
Salary & wages
320.00
Genual Fund Commissionm Court
Court Support - Civil
D ental Su
14,90r8.90
Geneml Fund Commissioners Court
Court Support - Civil
Procssional Services
25 000.00
61130000
CR
Contingency
40 28.90
0100
11020000
51642000
DR
Visibn Baitiffs
320.00
0100
11020000
61020000
DR
Autopsy
41000.00
0100
11020000
61210000
DR
Cow Con
10 908.90
0100
11020000
722020000
DR
Crt AppL A - CCL H2
25 000.00
Commissioners' Court
Reallocations of funds to the appropriate amount to cover the visiting bailiff pay,
auto court cost amd coon appointed attorncYs for FY 2018.
�OC.+A, lC'�'0 fin
t' 4 . �,3
.?'ir . � .�...
:i2'k_s...�.9 ,
r. 1 ... �'irr..•
...
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100
11001500
61130000
CR
Contingency
40 28.90
0100
11020000
51642000
DR
Visibn Baitiffs
320.00
0100
11020000
61020000
DR
Autopsy
41000.00
0100
11020000
61210000
DR
Cow Con
10 908.90
0100
11020000
722020000
DR
Crt AppL A - CCL H2
25 000.00
Vol. Pg. _4_
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17!18. 55.3
10/2312n18
FUND DEPARTMENT DIVISION
CATEGORY DESCRIPTION Increase Decrease
Hotel Occupmry
Tax Hotel Occupancy Tax
Deparia,tental Support 630.00
Hotel Occupmey
Tax Hotel Occ.rancy Tax
Salary& wages 630.00
DIV ACCT
DRlCR
ACCOUNTNAME
Increase Decrease
1100
11002500 60170000
CR
Copia/printer/fax Supply
630.00
1100
11002500 51300000
DR
Salary Staff
630.00
Hotel Ocw n 7sx
Reallocations of funds to the appropriate account to cover the salary
payfor FY 2018.
n '^g . *
es r' %: [ ,a!'.. v ..
�,.rk=!. S_ ' -
;.Ypi .:. .`?i Yfi..rx *:
FUND
DIV ACCT
DRlCR
ACCOUNTNAME
Increase Decrease
1100
11002500 60170000
CR
Copia/printer/fax Supply
630.00
1100
11002500 51300000
DR
Salary Staff
630.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No.17/18.55.4
10123/2018
FUND
DEPARTMENT I
DIVISION
CATEGORY DESCRIPTION
Increase Decrease
General Fwd
hiformation Technology
1. T. Services
MinorAcquisitian
58 638.30
General Fwd
County Jude I
ACCOUNTNAME
W=Acqaisidon
640.98
General Fund
Bud et Office
Minor Computer Hardware
Minor Acquisition
862.03
General Fund
Commissioners' Court
Administration
Minta Acquisition
645.17
General Fund
Cow Treasurer
Minor Computer Hardware
Minor Acquisition
640.98
General Fwd
Tax Assessor/Collector
Minor Computer Hardware
Minor Acquisition
7691.76
General Fund
Human Resources
Minor Computer Hardware
MinorAccuisition
172406
Gmeral Fwd
Comw Auditor
Minor Com uter Hardware
Minor Acquisition
1616.62
General Fwd
Facilities Services
Minor Com umu Hardware
Misr A uisition
862.03
rreneral Fund
District Attorney
Minor Computer Hardware
Minor Accuisition
5.509.081
General Fund
District Clerk
Minor Com utm Hardware
Minor Acquisition
2394.82
General Fund
County Clerk
Minta Computer Hardware
Minor Acquisition
2793.35
General Fund
272nd District Clerk
Minor Comouter Fiardwere
Minor Acquisition
645.17
General Fwd
Associate Jud a#1
Minor Computer Hardware
Minor Acquisition
2 83.84
General Fwd
Community Supersmion
County Support
Printers
Minta Acquisition
917.73
General Fund
Sheriff
Administration
Minor Acquisition
2793.35
General Fund
Sheriff
Jail
Minta Acquisition
13 658.12
General Fund
Constable Pm. #1
Minor Com uter Hardware
Minta Acquisition
640.98
General Fund
Coasmblc Pct #2
Minor Com uter Hardware
Minor Acquisition
640.98
General Fund
Constable Pct. h4
Minor Computer Hardware
Minor Acquisition
42432
General Fund
Juvenile Services
Administration
MinorAcquisition
1932.98
Gm ml Fwd
Emergenecy Mane rat
Minor Com uter Hardware
Minor Acquisition
1.822.00
General Fund
Exposition Center
Minor Com ut"Hardware
Minor Acquisition
2627.98
Gmeml Fund
Bruins Center
Printers
Minor Acquisition
640.98
General Fund
Road & Bride I
Administration
Minor Acquisition
4228.991
Information Technology County Judge, Budget Office Commissioners' Court, County Treasurer Tax Assessor Human Resources County Auditor
Facilities Services District Attorney, District Cleric,
County Cler 272nd District Court, Associate Judge #1, CSCb Sheriff Administration, Jail
1822.00
Constable Pct #1 Constable Pct. #2 Constable Pct. #4 Juvenlle Service
Emergency M Expo Center Brazos Center Road & Bridge
DR
Rwiloeetions of funds to the appropriate de aronmt's account to cover the purchase of aged cora uters and printers for the FY 18 3rd quarter..
2627.98
�'{'^
i u '0-5
D�--epartnient APP52Val ' E`4r^`s 0`^>�"Date9,. :•,; u,'"
$Coun ud"is;2,C s'6va win# has Dra{eb ,::'tY
nr'.At N"?Pn. sec tzi'.e ,....prrt."�a.;
F,uri-.. sr
.M.'•
.-i*v _, r:..P
=i
FUND DIV
ACCT
DR/CR
ACCOUNTNAME
Increase Decrease
0100 14000200
67203000
CR
Minor Computer Hardware
57661.74
0100 14000200
67670000
CR
Printers
97656
0100 10000100
67203000
DR
Minor Computer Hardware
640.98
0100 10500000
67203000
DR
Minor Computer Hardware
862.03
0100 11000100
67203000
DR
Minor Computer Hardware
645.17
0100 12000100
67203000
DR
Minor Com uter Hardware
640.98
0100 /3000100
67203000
DR
Minor Com umu Hardware
7691.76
0100 15000100
67203000
DR
Minor Computer Hardware
1724.06
0100 16000100
67203000
DR
Minor Com utm Hardware
1616.62
0100 17000100 1
67203000
DR
Minta Computer Hardware
862.03
0100 19000100
67203000
Minor Comouter Fiardwere
5 509.08
0100 20000100
67203000
Minor Computer Hardware
1842.58
0100 20000100
67670000
Printers
55224
0100 21000100
67203000
UDRMRar
Minor Computer Hardware
2.793.35
0100 22100100
67203000
Com uter Hardware
645.17
0100 22600100
67203000
Minor Com uter Hardware
2 83.84
0100 26001000
67203000
Minor Com uter Hardware
917.73
0100 28000100
67203000
DR
Minor Computer Hardware
2793.35
0100 28000200
67203000
DR
Minor Com uter Hardware
13,658.12
0100 30101100
67203000
DR
Minor Com uter Hardware
640.98
0100 30201100
67203000
DR
Minor Com ut"Hardware
640.98
0100 30401100
67670000
DR
Printers
424.32
0100 31000100
67203000
DR
Minor Com utcr Hardware
1932.98
0100 35500100
67203000
DR
Minor Com user Hardware
1822.00
0100 36000100
67203000
DR
Minor Com uter Hardware
2627.98
0100 36500100
67203000
DR
Minor Com uter Hardware
640.98
0100 56001000
67203000
DR
Minor Computer Hardware
4228.99
BRAZOS COUNTY, TEXAS
BUDGET AMENDNIENT(S) FOR THE 2018-2019 BUDGET YEAR
NO. 18/19 4.1— 4.4
On this the 23rd day of October 2018 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 23rd day of October 2018 the Court heard and approved a budget
amendment(s) for the 2018-2019 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual andunforeseen conditions
which could not be reasonably included in the original budget adopted 11 September 2018, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 23rd day of October 2018.
THE COMbIISSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 18119-4.1
1012312018
FUND DEPARTMENT DIVISION
CATEGORY DESCRIPTION Increase Decrease
Genual Fund Commissioners' Court Non-Deparonantal
Minor Acquisitions 2,966,92
General Fund County Attorney
Minor Acquisitions 2966.92
F
T (1
Bouin, 'udge "Po'fiit o'.:..
ACCT
DRICR
ACCOUNTNAME Increase Decrease
0100
11000500
67342000
CR
Furnimm 296682
0100
18000100
67342000
DR
Furniture 2,966.9
Commissioners- Court and County Attorney
Reallocadons of funds to the appropriate account to purchase five 5
lecement chairs for the County Anom s Offim.
�FO'FSa`CL'ONn
". as, 04.m
Air
atelp owE` 'Y'1
F
T (1
Bouin, 'udge "Po'fiit o'.:..
ACCT
�FO'FSa`CL'ONn
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FUND
DIV
ACCT
DRICR
ACCOUNTNAME Increase Decrease
0100
11000500
67342000
CR
Furnimm 296682
0100
18000100
67342000
DR
Furniture 2,966.9
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 18119 - 4.2
10/2312018
FUND
DEPARTMENT
DIVISION CATEGORY DESCRIPTION Increase Decrease
Hotel Ocwpancy
Tax
Hotel Oompancy Tax
Deputntental Su rt 1, 750.00
Hotel Occupancy
Tax
Hotel OccuvanT=
Contmctual Services 1750.00
DIV
ACCT
DRICR
ACCOUNTNAME Increase Decrease
1100
11002500
61010000
CR
Advertising - Le 1Notices 1750.00
1100
11002500
71020000
DR
Computer Contracts 1750.00
Hotel Occupanty
Tax Fund
Reallocations ofBmds to the apprcoate account to cover the pronted licensing fees for the new website Provider.
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wtFUND
DIV
ACCT
DRICR
ACCOUNTNAME Increase Decrease
1100
11002500
61010000
CR
Advertising - Le 1Notices 1750.00
1100
11002500
71020000
DR
Computer Contracts 1750.00
Vol.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 18110 -4.3
1n1231201R
FUND DEPARTMENT I DIVISION
I CATEGORY DESCRIPTION
Increase Decrease
Crene al Fund Commissioners Court Non-DevarunenteJ
I Minor Acquisitions
13,44629
General Fund Juvenile Services
Minor Acquisitions
1,258.15
Geneml Fund Juvenile Services I Detention
Minor Acquisitions
12188.14
0100
11000500
67286000
CR
Equipment - Other
875355
0100
11000500
67287000
CR
Equipment - Radios
4692.74
0100
31000100
67286000
DR
Equipment -Other
1,258.15
Commissioners' Court and Juvenile Administration
31000200
67286000
Reallocations of funds to the appropriate account to purchasing the following items: six (6) replacement radios- 54,692.74, six (6) AED Maebines -$7,548.90, end two (2) Guard 1 Plus
Pi es -$1 04.65.
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FUND
DIV
ACCT
DRICR
ACCOUNTNAME
Increase Decrease
0100
11000500
67286000
CR
Equipment - Other
875355
0100
11000500
67287000
CR
Equipment - Radios
4692.74
0100
31000100
67286000
DR
Equipment -Other
1,258.15
0100
31000200
67286000
DR
Equipment - Other
7495.40
0100
31000200
67287000
DR
Equipment - Radios
4692.74
LVO -1.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 18119 - 4.4
1012312018
FUND DEPARTMENT DIVISION
CATEGORY DESCRIPTION
Increase Decrease
Grant Fund I
lntm ovemmmml
0.25
Great Fund I TJJD -GmntR
Connactual Services
0.25
3000 313100 71020000
DR computer Contrecm
0.25
Grant Fund - TJJD - Grant R
To rem iw mvmue in FY 2019 Grant R that rolled forward from FY 2018.
FUND Div ACCT
DNICR ACCOUNTNAME
Increase Decrease
3000 48055000
CR TJJD - Gmnt R
0,25
3000 313100 71020000
DR computer Contrecm
0.25
PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: October 23, 2018
Department Submitting Information: Human Resources
Pose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
District Attorney Hinson, Shaundra Change of Status
Juvenile Services —Admin. Wood, J G
Juvenile Services — Detention Guitron, Sarah
Johnson, Geraud
McSwain, Samuel
Road & Bridge Carlos, Carlos
Howard, Brad
Pineda, Jonathan
Separation
Separation
Change of Status
Separation
Change of Status
Employment
Employment
Sheriffs Office—Admin. Krc, Helene Separation
Sheriffs Office — Detention
Approved In Commissioners'
Garvin, Tatum N.
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Vol. F,
Change of Status
I
AW1-7
Prescribed by Secn»iry of S1aic
Scoons 4,001, 83.101, 85004, 85.007,'l exas Flecl ion Code
.,12007
AMENDED NOTICE OF GENERAL ELECTION
(AVISO DE EL.ECCION GEN177RAL MODIFICADO)
To the registered voters of the County of Brazos, Texas:
(a los votanlec registrados del Condado de 81 a_os. Teras:)
Notice is hereby given that the polling places listed below will be open from 7:00 a.m. to 7:00 p.m., on
November 6, 2018 for voting in the general elections to elect Members of Congress, Members of the
Legislature, state, district, county, city, and school officials.
(Se hate saber que las cacillac electorales cicadas abajo se abrir6n desde las 7:00 run a 7:00 pm. el8 de noviembre. 20/6 para
volar en una elem6n general para elegir miewbros del Congreso, los miembros de la Legislamra, el esiado , f ncionanoc de
(li.so ito. cardado, ciudad p rte la eseuela.)
LOCATION(S) OF POLLING PLACES
(D/RECC/ONES DE LAS CA.S/LLAS ELECTORALES)
Number (yilmero)Votc Center (centro de votaddn)
Address (m)eccion)
I Millican Community Center
22284 Pierce St, Millican
3 Galilee Baptist Church
804 N. Logan, Bryan,
4 Zion Church of Kurtcn
977 N. FM 2038, KmKen,
5 Parkway Baptist Church
1501 Southwest Pkwy, College Station
6 College Heights Assembly of God
4100 Old College Road, Bryan
7 First Baptist Church — Bryan
3100 Cambridge Drive, Bryan
8 Beacon Baptist Church
2001 East Villa Maria Road, Bryan
9 Bryan Ballroom
703 Palasota Drive, Bryan
10 Brazos County Elections Administration
300 East William J Bryan Pkwy, Suite 100, Bryan
I 1 Memorial Student Center (MSC)
Texas A&M Campus, Room 1-526, College Station
12
GW Williams Tabernacle
3
Pct. 4 Volunteer Fire Station (Brushy)
14
Lincoln Center
15
"*Justice of the Peace Office Pct 3
16
College Station ISD Admin. Bldg
17
Fellowship Freewill Baptist Church
18
Castle Heights Baptist Church
19
St. Francis Episcopal Church
20
A&M Church of Christ
21
Christ United Methodist Church
22
Arena Hall
23
Brazos Center
24
Wellborn Community Center
25
Living I -lope Baptist Church
26
Church of the Nazarene
31 1 Waco Street, Bryan
6357 Raymond Stotzer Pkwy, College Station
1000 Eleanor, College Station
1500 George Bush Drive, College Station
1812 Welsh, College Station
1228 W. Villa Maria Road, Bryan
4504 E. I-hvy 21, Bryan
1 101 Rock Prairie Road, College Station
2475 Earl Rudder Frwy, College Station
4201 State Hwy 6, South, College Station
2906 Tabor Rd., Bryan
3232 Briarcrest Drive, Bryan
4119 W. Greens Prairie Road, Wellborn
4170 State Hwy 6 South, College Station
2122 E. William J Bryan Pkwy, Bryan
Early voting by personal appearance will be conducted by the Office of the Brazos County Elections
Administrator, as follows: Monday -Friday, October 22-26, 2018, 8:00 a.m. - 5:00 p.m.; Saturday,
October 27, 2018, 7:00 a.m. — 7:00 p.m.; Sunday, October 28, 2018, 10:00 a.m. — 3:00 p.m.; and
Monday -Friday, October 29 -November 2, 2018, 7:00 a.m. —7:00 p.m. Early voting will be conducted
at the following locations:
(La votacidn anlicipada por comparecencia personal sera reali_ada por la Oficina del fldministrado) de Eleeciones del Condado de
Brazos. cie la sigttierve manes: cie limes a viernes, 22-26de ocntbre de 2018. de 8:00 a.m. - 5:00 p. nr.: Sabado. 27 de octubre de 21118,
de 700 a.m. - 7:00 p. m .: Domingo. 28 de ocntbre de 2018. l0: 00 a m. - 3:00 p. m .; y de hetes a viernes, rlel 29 de octubre al 2 de
nooienibre de 2018. de 700 a.ut. a 7:00 p.m. La votacihn anticipada se llevara a cabo en los sigetientes ingares.)
Brazos County Elections Administration, 300 E William .1 Bryan Pkwy, Suite 100, Bryan
Galilee Baptist Church, 804 N. Logan Street, Bryan
Arena Hall, 2906 Tabor Road, Bryan
MSC, TAMU Campus, Room L526, College Station
College Station Utilities Meeting & Training Facility, 1603 Graham Rd, College Station
Applications for ballot by mail shall be mailed to:
([,(is solicilades para bolelas qae se volaran adelanioda poi correo deberan enriarce a:)
Trudy Hancock, REO
Early Voting Clerk
300 E. William J Bryan Pkwy, Suite 100
Bryan, Texas 77803
Fax to (979) 361-5779 or email to thancock n brazoseountytx. og_v
IF YOU FAX OR EMAIL THE APPLICATION, THE ORIGINAL MUST BE RECEIVED
IN THE OFFICE WITHIN FOUR DAYS
(Si envie /it solicited porfax o correo electr6nico, la oficina debe recibir el original dentro de los caalro dias)
Applications for ballots by mail must be received no later that the close of business on:
(las solicintde.c para bolelas que se volaran adel(ntada por correo deberan recibirse para elfin de las horas de negocio el.)
October 26, 2018
(26ib de Oclnbie, 2018)
Issued this the day of October, 2018
(I.milada este dia ' /l; de Oclabre, 2018)
**NF_W LOCATION
I L ti
Signature of County Judge
((7nna del dee_ del Conda,do)
Vol. __ _. __ Pg. a i