HomeMy WebLinkAbout2018-09-04 10:00 AM REGULAR MEETINGBRAZOS COUNTY
BRYAN, TEXAS
NOTICE OF MEETING AND AGENDA
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THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON SEPTEMBER 4, 2018 AT 10:00 AM IN
THE COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Commissioner Berry
2. Call for Citizen input and/or concerns
Consider and take action on agenda items 3-28:
3. Proclamation 18-037 declaring Tuesday, October 2, 2018 as "National Night Out".
4. Proclamation 18-041 recognizing James Robert Beamon on his 100th Birthday and
acknowledge his contributions to Brazos County.
5. Order vacating previously approved Order Dividing One Election Precinct and
Combining Into Another Election Precinct approved on August 14, 2018.
6. Order Dividing One Election Precinct and Creating Two Additional Precincts.
7. Request authorization to wire transfer funds to the Texas Health and Human Services
Commission for qualifying hospitals. The Local Provider Participation Fund and Brazos
County General Funds Wll be used to make this transfer.
8. Approval of the job description Class Code 0832, Position 04 - Temporary Attendant,
Building & Grounds for Expo.
9. Payment authorization to Synergy Technology, LLC. in the amount of $214.50 for a radio
module. Purchase order was not obtained in advance.
10. Payment authorization to ROMCO INC. in the amount of $325.11 for cylinder valve
assembly. Purchase order was obtained in advance but invoice total was greater than
25% threshold.
11. Request to approve grant with the Texas Council on Family Violence High Risk Team
(HRT) in the amount of $23,000.00.
12. FY2019 Title IV -E Child Welfare Services & Legal Contracts.
13. Approval of Bid #19-012 Carpet Cleaning, recommended award to Asure Carpet
Cleaning Service.
14. Approval of IQ #19-018 Grease Trap Pumping, recommended awared to Wastewater
Transport Services.
15. Permission to advertise bid #19-028 Cutback Asphalts.
16. Renewal of contract #19-057R for Lane Striping and Pavement Markers with D.I.J.
Construction.
17. Permission to advertise bid #19-062 Horse Stalls, Panels, and Portable Bucking Chutes
18. The Final Plat of Millican Stop being 4.308 Acres, 3 Lots - 1 Block; E.M. Millican
Survey, A-40; Brazos County, Texas. Site is located in Precinct 1.
19. Acceptance of a Special Warranty Deed from James R. Saunders, Doris Saunders,
Walter Scott Saunders and Christine Ann Saunders for 0.083 of one acre of land to be
used for improvements to Arrington Road located in Precinct 1.
20. Acceptance of a Special Warranty Deed for 0.222 acre of land and a Drainage
Easement for 0.003 acre of land from Suzy Jeanell Richards to be used for
improvements to Arrington Road located in Precinct 1.
21. Consider and take action on the Wellborn Special Utility District utility permit to construct
a road bore for an 10 inch water line crossing under Stousland Road 1,515 feet south of
Clay Pit Road. Site is located in Precinct 1.
22. Consider and take action on the Wellborn Special Utility District utility permit to construct
a road bore for a 1 1/2 inch water line crossing under Stousland Road 2,975 feet south
of Clay Pit Road. Site is located in Precinct 1.
23. Consider and take action on the FW P Holdings, LLC utility permit to install a temporary
10" Polyurethane water line within and along the right-of-way of Riley Road a distance of
800 feet. Project will provide water to an oil well. Site is located in Precinct 2.
24. Expenditure Journal Entries
• 080113-080116
25. Tax Refund Applications for the following:
• a. Corelogic - Overpayment $504.24
• b. Joe Bill Bomnskie, Jr. - Overpayment $55.12
• c. Brian K. & Andrea L. Herbst - Overpayment $488.01
• d. Preston Ridge Royalty DBA Preston Ridge Oil - Overpayment $28.76
26. Budget Amendments.
Budget Amendments FY 17/18 48.1 - 48.12
27. Personnel Change of Status.
Personnel Action Forms
28. Payment of Claims.
29. Sheriff's report on inmate population.
Pg.
30. Announcement of interest items and possible future agenda topics.
31. Call for Citizen input and/or concerns
32. Adjourn.
vol. Al2__ 4 .3
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
R is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
INVOCATION
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to
attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business
of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
Vol. 9 77 P9
MINUTES
SEPTEMBER 4, 2018
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
September 4, 2018 with the following members of the Court present:
Duane Peters, County Judge, Presiding,
Steve Aldrich, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Nancy Berry, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Commissioner Berry
2. Call for Citizen input and/or concerns
There was no citizen's input.
Consider and take action on agenda items 3-28:
3. Proclamation 18-037 declaring Tuesday, October 2, 2018 as "National Night Out".
The Court approved a proclamation declaring October 2, 2018 as "National Night Out" in
Pg�
Brazos County. The Court along with the mayors of the Cities of Bryan, College Station,
Kurten, Wixon Valley, and the President of Texas A&M University call upon the citizens
of Brazos County to join their law enforcement officers and the National Association of
Town Watch in supporting the 35th annual "National Night Out' on Tuesday, October 2,
2018. A copy of the proclamation is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
4. Proclamation 18-041 recognizing James Robert Beamon on his 100th Birthday and
acknowledge his contributions to Brazos County.
The Court approved a proclamation recognizing and celebrating the 100th Birthday of
Mr. James Robert Beamon. A copy of the proclamation is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
5. Order vacating previously approved Order Dividing One Election Precinct and
Combining Into Another Election Precinct approved on August 14, 2018.
A copy of the order is attached.
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
6. Order Dividing One Election Precinct and Creating Two Additional Precincts.
A copy of the order is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
Request authorization to wire transfer funds to the Texas Health and Human Services
Commission for qualifying hospitals. The Local Provider Participation Fund and Brazos
County General Funds will be used to make this transfer.
The Court voted to approve a request to wire transfer $13,705,924.23 from the Local
Provider Participation Fund and $200,000.00 from the General Fund.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
8. Approval of the job description Class Code 0832, Position 04 - Temporary Attendant,
Building & Grounds for Expo.
A copy of the job description is attached.
Vol. Z79 Pg.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
9. Payment authorization to Synergy Technology, LLC. in the amount of $214.50 for a radio
module. Purchase order was not obtained in advance.
This payment authorization was requested by Fleet Services.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
10. Payment authorization to ROMCO I NC. in the amount of $325.11 for cylinder valve
assembly. Purchase order was obtained in advance but invoice total was greater than
25% threshold.
This payment authorization was requested by Fleet Services.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
11. Request to approve grant with the Texas Council on Family Violence High Risk Team
(HRT) in the amount of $23,000.00.
A copy of the grant agreement is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
12. FY2019 Title IV -E Child Welfare Services & Legal Contracts.
A copy of the service contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
13. Approval of Bid #19-012 Carpet Cleaning, recommended award to Asure Carpet
Cleaning Service.
The Court voted unanimously to accept the recommendation of the Purchasing Agent
and awarded Bid #19-012 Carpet Cleaning to Asure Carpet Cleaning Service. A copy
of the bid tabulation and contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
14. Approval of IQ #19-018 Grease Trap Pumping, recommended awared to Wastewater
Transport Services.
Vol. ��_.- PO•
The Court voted unanimously to accept the recommendation of the Purchasing Agent
and awarded IQ #19-018 Grease Trap Pumping to Wastewater Transport Services. A
copy of the bid tabulation and contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
15. Permission to advertise bid #19-028 Cutback Asphalts.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
16. Renewal of contract #19-057R for Lane Striping and Pavement Markers with D.I.J.
Construction.
The Court voted unanimously to accept the recommendation of the Purchasing Agent
and awarded the Renewal of Contract #19-057R Lane Striping and Pavement Markers
to D.I.J. Construction. A copy of the bid tabulation and contract is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
17. Permission to advertise bid #19-062 Horse Stalls, Panels, and Portable Bucking Chutes
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
18. The Final Plat of Millican Stop being 4.308 Acres, 3 Lots - 1 Block; E.M. Millican
Survey, A40, Brazos County, Texas. Site is located in Precinct 1.
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
19. Acceptance of a Special Warranty Deed from James R. Saunders, Doris Saunders,
Walter Scott Saunders and Christine Ann Saunders for 0.083 of one acre of land to be
used for improvements to Arrington Road located in Precinct 1.
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
20. Acceptance of a Special Warranty Deed for 0.222 acre of land and a Drainage
Easement for 0.003 acre of land from Suzy Jeanell Richards to be used for
improvements to Arrington Road located in Precinct 1.
F
_ pg, - - f
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
21. Consider and take action on the Wellborn Special Utility District utility permit to construct
a road bore for an 10 inch water line crossing under Stousland Road 1,515 feet south of
Clay Pit Road. Site is located in Precinct 1.
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
22. Consider and take action on the Wellborn Special Utility District utility permit to construct
a road bore for a 1 1/2 inch water line crossing under Stousland Road 2,975 feet south
of Clay Pit Road. Site is located in Precinct 1.
Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
23. Consider and take action on the FW P Holdings, LLC utility permit to install a temporary
10" Polyurethane water line within and along the right-of-way of Riley Road a distance of
800 feet. Project will provide water to an oil well. Site is located in Precinct 2.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
24. Expenditure Journal Entries
• 080113-080116
A copy is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
25. Tax Refund Applications for the following:
• a. Corelogic -Overpayment $504.24
• b. Joe Bill Bomnskie, Jr. -Overpayment $55.12
• c. Brian K. & Andrea L. Herbst -Overpayment $488.01
• d. Preston Ridge Royalty DBA Preston Ridge Oil -Overpayment $28.76
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
26. Budget Amendments.
Budget Amendments FY 17/18 48.1 -48.12
48.1 Transfer funds from Contingency Fund to Sheriff's Office.
48.2 Transfer funds from Contingency Fund to Court Support - Civil.
48.3 Transfer funds from Health and Wellness Clinic to Sheriff's Office - Jail Medical
and Juvenile Services.
48.4 Reallocate funds for Health and Wellness Clinic.
48.5 Reallocate funds for Road and Bridge.
48.6 Reallocate funds for Constable, Precinct 4.
48.7 Reallocate funds for Sheriff's Office - Jail.
48.8 Reallocate funds for Metropolitan Planning Organization.
48.9 Reallocate funds for Road and Bridge.
48.10 Reallocate funds for Road and Bridge.
48.11 Reallocate funds for Road and Bridge.
48.12 Transfer funds from Capital Projects Fund to County Clerk Archival Fund.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
27. Personnel Change of Status.
Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
28. Payment of Claims.
Claims 8007036 — 8007498
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
29. Sheriff's report on inmate population.
Sheriff Chris Kirk stated there were 709 inmates in jail, 587 inmates are male and 122
are female, 37 have electronic monitors and 19 are pending for monitors.
30. Announcement of interest items and possible future agenda topics.
There were no announcements.
31. Call for Citizen input and/or concerns
Vol. ,i—� pg.12__
There was no citizen's input.
32. Adjourn.
Vol. %_� Pg. �%
The foregoing minutes of the Commissioners Court Meeting held September 4, 2018
have been examined and are approved in open Court this 2nd day of October 2018, in
Bryan, Brazos County, Texas.
I :) ��� -
Duane Peters
County Judge
Sammy Catal a
Commission r, Precinct 2
Irma Cauley ' `�
Commissioner, Precinct 4
Attest:
&- 2��
Karen McQueen
County Clerk
Steve Aldrich
Commissioner, Precinct 1
Nancy Berry
Commissioner, Precinct 3
Vol. _ pg. / 2
PL 1 0
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'Whereas: the National Association of Town Watch is sponsoring a unique, nationwide crime, drug, and
violence prevention program on Tuesday, October 2, 2018, entitled "National Night Out", and
'Whereas, the "35" annual National Night Out' provides a unique opportunity for Brazos County, the cities
of Bryan, College Station, Texas A&M University, Wixon Valley, and Kurten to join forces with
thousands of other communities across the country in promoting cooperative police community
crime prevention efforts; and
-Whereas, the law enforcement agencies of Brazos County, the cities of Bryan, College Station, Texas
A&M University, Wixon Valley and Kurten have joined together in the crime prevention efforts
and me supporting National Night Out 2018" locally; and
-Whereas, it is essential that all citizens of Brazos County, the cities of Bryan, College Station,Texas
A&M University, Wixon Valley and Kurten be aware of the importance of crime prevention
programs and the impact their participation can have on reducing crime, drugs, and violence in
Brazos County; and
'Whereas: police -community partnerships and neighborhood safety and awareness and cooperation are
important lhernes of the `National Night Out" program.
.Now. therefore: 1, Duane Peters, County Judge of Brazos County, Andrew Nelson as Mayor of Bryan,
Karl Mooney as Mayor of College Station, and Michael K Young as President of Texas A&M University, and
James Soefje as Mayor of Wixon Valley, and Phillip Mundine as Mayor of Kurten, do hereby call upon all citizens
of Brazos County, the cities of Bryan, College Station, Texas A&M University, Wixon Valley and Kurten to join
their law enforcement officers and the National Association of Town Watch in supporting the "35" annual National
Night Out" on Tuesday, October 2, 2018.
Further, let it be resolved that 1, Duane Peters, County Judge of Brazos County, Andrew Nelson as Mayor
of Bryan, Karl Mooney as Mayor of College Station, Michael K. Young as President of Texas A&M University
James Soefje as Nlayor of Wixon Valley, and Phillip Mundine as Mayor of Kurten do hereby proclaim Tuesday,
October 2, 2018 as:
"Nationa.CNigkt Out"
COUNTY OF ZOS CITY OF BRYAN
Duan
IP County Judge Andrew Nelson, Mayor
CITY OF COLLEGE STATION TEXAS A&fNI UNIVERSITY
CITY OF
Michael K Young, President
CITY OF KURTEN
Janes .Soefje, Mayor Phillip Mundine, Mayor
Proclamation
100'x' Birthday of James Robert Beaman
WHEREAS James Robert `Bob" Beamon was born September 15, 1918, the third of four children.
WHEREAS In 1937 Bob married Annie Juanita Clifton. They were married for 74 years and had
five children, Larry, Dick, Gene, Jerry, and Deborah.
WHEREAS In 1944, Bob joined the United States Navy, serving for two years.
WHEREAS Bob was stationed overseas during his time in World War 11, serving as a gunner on a
Naval Bomber stationed in the South China Sea.
WHEREAS Bob is one of the last surviving heroes of World War II
WHEREAS Bob has lived in Edge, Texas for the last 20 years, since retiring as a professional
painter.
WHEREAS Bob has more than 50 grandchildren, great-grandchildren, and great -great
grandchildren who are gathering to help celebrate
WHEREAS Mr. Beamon has witnessed many changes in Brazos County and throughout Texas in his
100 years.
NOW, THEREFORE, BE IT PROCLAIMED that the Brazos County Commissioners Court does
hereby recognize Mr. James Robert Beamon on his 100`h Birthday and acknowledges his contributions
to Brazos County.
PROCLAIMED this day of
Commissioner Steve Alc
Precinct I
Commissi cer NancyB
Precinct 3
18-041
1VC_A_
--;)� Pg. ��
ORDER VACATING PREVIOUSLY APPROVED ORDER
DIVIDING ONE ELECTION PRECINCT AND COMBINING
INTO ANOTHER ELECTION PRECINCT.
WHEREAS, on August 14, 2018 the Brazos County Commissioners Court
approved the order dividing one election precinct and combining into another
precinct; and
WHEREAS, the newly annexed tracts are located in a different state
representative district from election precinct 35; and
WHEREAS, Section 42.005 of the Texas Election Code states "A county election
precinct, including a consolidated precinct, may not contain territory from more than
one of each of the following types of territorial units; (4) a state representative
district"; and
WHEREAS, two new election precincts will have to be created to comply with
Section 42.005 of the Texas Election Code and following the new City of College
Station city limit lines;
NOW THEREFORE BE IT RESOLVED BY THE COMMISSIONERS COURT OF
BRAZOS COUNTY, TEXAS that
The Order Dividing One Election Precinct and Combining Into Another Election
Precinct, approved by the Brazos County Commissioners Court on August 14, 2018 be
vacated.
ADOPTED by the ommissioners Court this � day of 2018
by a vote of AYES and �_ NAYS.
ATTEST:
Karen McQueen, County Clerk
l,LQL
Duane Peters, County Judge
vol. Pg- _/_r
ORDER DIVIDING ONE ELECTION PRECINCT AND
CREATING TWO ADDITIONAL ELECTION
PRECINTS.
WHEREAS, the City of College Station approved Ordinance #2018-4007
annexing 26.37 acres of land (tract 3) and 22.0 acres of land (tract 4) located in Voting
Precinct 2; and
WHEREAS, the new boundary lines of the City of College Station do not follow
the existing election precinct lines created by Brazos County; and
WHEREAS, Section 42.007 states "A commissioners court may not establish a
county election precinct containing territory inside a city with a population of 10,000 or
more and unincorporated territory outside the city"; and
WHEREAS, Section 42.005 states "A county election precinct, including a
consolidated precinct, may not contain territory from more than one of each of the
following types of territorial units (4) a state representative district"; and
WHEREAS, the newly annexed tracts 3 and 4 are located in a different State
Representative district which requires new election precincts be created; and
WHEREAS, the Commissioner's Court is desirous of complying with the City of
College Station city limit lines, and the Texas Election Code; and
WHEREAS, compliance with the Texas Election Code requires the division of
one (1) voting precinct and creating two additional voting precincts; and
NOW THEREFOR BE IT RESOLVED BY THE COMMISSIONERS COURT
OF BRAZOS COUNTY, TEXAS, that
Pursuant to Section 42.007 of the Texas Election Code that Election Precinct 2 be
divided to fallow the City of College Station city limit lines in Brazos County, Texas, to
wit:
1. Election Precinct 2 be divided;
2. Election Precinct 84 (tract 3) and Election Precinct 85 (tract 4) be created to
follow the new City of College Station city limit lines and vote at the current
polling location;
l.��— GGam�'
ADOPTED this 1day of p�!2018 by a vote of �J AYES and
O NAYS. "��ff��
ATTEST:
Duane Peters, County Judge
�&L45y-�
Karen McQueen, County Clerk
Vol.7 % P9 1
Brazos County
Job Description
Last Updated: September 2017
Template Revision 1.2 OBn WD12
Class Number:
832
Title:
Temporary Attendant, Building & Grounds (1040 hirs.)
Pay Group:
09
Department:
Exposition Complex
FLSA Status:
Non Exempt
Reports To:
Event Supervisor, Event Coordinator & All Managers
Approved Date:
10/01/2017
EEOC Category:
Service / Maintenance
Position End
09/30/2018
Temporary
Employee
Date:
Signature:
General Summary:
Performs and monitors daily operational responsibilities including janitorial duties, responsibilities and maintenance of the Brazos County Exposition
Complex including setting -up, cleaning and tearing -down events.
Essential Duties:
Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets up/tears down rodeo equipment, horse
stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance floors, tables, chairs and equipment and
assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and laking out
trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; Strips, waxes, buffs and scrubs
floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists
in painting and other maintenance projects as necessary; Raises flags daily, weather permitting, takes down flags before leaving unless otherwise
specified; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and
furniture; Keeps air conditioning adjusted to use requirements; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors
in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various .
hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant'secretary
regarding Janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables; Assists in scheduling work,
creating assignments and/or monitoring work as necessary for part-time and/or temporary building attendants/staff.
Other Duties as assigned. 1
Supervision
Received:
Event Supervisor, Event Coordinator & All Managers
Given:
This is a non -supervisory position.
Education
Required: High school graduation or its equivalent; or any equivalent combination of education and experience that
provides the required knowledge, skills and abilities.
Preferred:
Ex er/ence
Required: At least one year of related work experience.
Preferred: Some experience in operating a tractor and/or related equipment is preferred.
Certificates, Licenses,
Re istrations
Required: None.
Preferred:
Typical: The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions. While performing the duties of this job, the
employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend
and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must
frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific
vision abilities required for this job include close vision, distance vision, and the ability to adjust focus.
Knowledge, Skills, &
Abilities
Typical:
Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning
chemicals. Ability to follow oral and written instructions; ability to learn the proper use of janitorial equipment
and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability
to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies.
Work Environment
Typical:
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations maybe made to enable
individuals with disabilities to perform the essential functions. The noise level in the work environment is
frequently loud. The employee is constantly required to work closely with others as a part of a team to perform
multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to
work under time pressures and meet deadlines. The employee may be exposed to extreme weather
conditions.
A D /
Duane Peters Date
County Judge
Vol. % Pg. cw
IbxasCounci On High Risk Team (HRT)
FAMILYVIOLENCE 2018 Demonstration Project Grant Agreement
Project Overview
The Texas Council on Family Violence (TCFV), long recognized as an expert injustice system response to family
violence, received grant funding to support the development and implementation of Domestic Violence High
Risk Teams (DVHRT) in Texas.
The DVHRT concept recognizes that collaboration is critical to an effective response to family violence.
The communities chosen have demonstrated success in their coordinated community response to family
violence and are well -poised for this project.
Dedicated TCFV staff will develop and provide materials, training and technical assistance to support grant
activities focused on the development of a sustainable, collaborative program involving criminal justice system
officials and family violence program staff that will prioritize victim safety, encourage victim participation in the
systemic response to these crimes and maximize offender accountability.
Texas Council on Family Violence (TCFV) agrees to partner with Brazos County, acting through the Brazos
County District Attorney's Office (herein "Grantee") per the funding proposal submitted by Grantee.
Project Title; High Risk Team Demonstration Project
Grant Total: $23,000
Grant year: (partial) Fiscal Year 2018
Contract period: August 24, 2018 to January 31, 2019
Objective
Each grantee will utilize their existing expertise in responding to the needs and building upon the strengths of
their respective communities while using the TCFV funding to support and foster additional capacity in this
regard. TCFV will monitor and evaluate their programs to determine the best practices which may in turn be
used to encourage the replication and expansion of successful DVHRT models throughout the State of Texas.
The Project
TCFV will provide Grantee with:
1. A payment of $23,000, on or before August 31, 2018, upon execution of the agreement
2. Technical assistance, training, consultation, and electronic resources to enhance and advance your
project, to include:
• Telephone consultations to support your agency and community in the planning process;
• Electronic sharing of materials;
• An assessment of your community needs; and
• Onsite consultation and training.
3. Technical assistance in developing and maintaining the project and for meeting reporting requirements.
4. Sharing evaluation and performance results.
5. Submit timely grant reports to funders.
va. oZ I P9. Z
Grantee will:
1. Use the award for salaries for local DVHRT Site Coordinators, working in alignment with the priorities and
best practices outlined in the above Project Overview.
2. Facilitate and plan regular local meetings on DVHRT with community partners and TCFV staff.
3. Coordinate and communicate with:
a. DVHRT Coordinator, David Scott, on issues related to the DVHRT Project activities and grant
reports.
b. Public Policy Manager, Tracy Grinstead-Everly on issues related to the grant agreement or other
funding matters.
4. Develop and report 3 measurable project goals and objectives based on community -specific activities
consistent with the concept and collaborative philosophy of DVHRT. These goals and objectives should be
submitted by October 15, 2018.
5. Share with TCFV all documents and written policies developed or used for the DVHRT project.
6. Share with TCFV the job description for the local DVHRT Site Coordinator, as well as the professional
biography of the person hired for that position.
7. Maintain and share with TCFV a current list of all DVHRT members, noting their agency of employment
and role.
8. Communicate on a regular and as needed basis with TCFV on grant activities.
9. Participate in any project evaluation, including onsite meetings with TCFV staff and any contract
researchers.
10. Utilize financial and management controls that meet typical government grant requirements.
11. Track the measures outlined in the reporting form and submit timely and complete reports of stats and
any relevant narratives:
Quarterly grant report due on or before December 15, 2018, covering August 24, 2018, through
November 30, 2018;
• Quarterly grant report due on February 15, 2019, covering December 1, 2018 through January 31,
2019; and
• Final grant report due covering the entire grant period, on or before April 1, 2019.
• The reports will be submitted to TCFV staff, who will compile information from all sites and submit
necessary reports to funders.
12. Notify TCFV of any modifications to grant goals, objectives or change in key staff or leadership.
13. Notify TCFV of any expected changes in funding allocation at last 30 days prior to such change.
14. Consult with TCFV prior to entering into any contractual agreement regarding the DVHRT for which money
would be exchanged.
15. Coordinate with TCFV on any media events related to grant project.
Key Dates
T
Grant Agreements Executed and Grant
August 31 2018
>.
Disbursement,-
Measurable Objectives and Goals Due to
October 15, 2018
TCFV
`December 15;2018 -�. J
150 Quarterly Report Due toJCFV
2nd Quarterly Report and Final Report
February 15,2019
Due to TCFV
Vol. �� Pg. �_
IT -
P Int Au rized G ntea Name Title Date
Signature
N �°� 24 August 2018
Gloria Terry, Chief Execut Officer, Date
Texas Council on Family Violence (TCFV)
U-
Texas Department of Family Budget for Title IV -E K909 -Form 2030CLIVE
and Protective Services July 24, 2018
County Legal Services Contract
VO4.
/ % Pg.�,
Texas Department of Family Budget for Title IV -E K909 -Form 20XCL ly 24, is
and Protective services
County Legal Services Contract
County: Brazos County
Agency Account ID: 24728014
Effective Date: 10111201
Total Direct Personnel Salaries $202,911.001 $24,211
'estimated total cost for Title IV -E related activities
Vol. a Pg. A4
Texas Department of Family Budget for Title IV -E K909 -Farm 2030CLIVE
and Protective Services July 24, 2018
County Legal Services Contract
County:
Agency Account ID:
rdoet Effective Date:
Brazos
24728014 1
Total Direct Personnel Fringe Benefitsl $90,848.001 $10,839.981 $80,008.021
*estimated total cost for Title ME related activities
Vol .�%% fig. a�
Texas Department of Family Budget for Title IV -E
and Protective Services
County Legal Services Contract
Agency Account /D:
ldoet Effective Date:
K909 -Form 2MCLIVE
July 24, 2010
24728014 1
J
im
Total Direct Other Costsl $8,500.001 $695.941 $7,804.0
*estimated total cost for Title ME related activities
Vol. _ % % pg.
Texas
and Pi
)ent of Family
Services
Budget for Title IV -E
County Legal Services Contract
County: Brazos County
Agency Account ID: 24728014
Budget Effective Date: 10/l/2018.9/30/2019
K909 -Form 2030CLIVE
July 24, 2018
]NOTE, Form 9321 Training Ex ense Documentation Form must be submitted to DFPS for review/approval by Federal Funds prior to training -
rim: P-q:,Ahnififf ('hildreH 2di $450,00 k60.001 $300 001 $1600.001 .11 $1.600.001 $286.371 $1.313.631
allocable to Title ME
Total
M61
We
M
Texas Department of Family Budget for Title IV -E K909 -Form 2030CLIVE
and Prolective Services July 24, 2018
County Legal Services Contract
County: Brazos County
Contract Number: 24728014
Budaet Effective Date: 1 0/112 01 8.9!30!2019
Clearly describe each expense to be incurred and billed to this contract, including justification for expense. Refer to
IV -E Finance Handbook for detailed information regarding allowable expenses, documentation requirements, etc.
http://www.dfps. state.tx. us/hand booksrFitle_IVE_county/default. asp
A. Administration
B. Training
C. Indirect
Texas Department of Family Budget for Title lV-E K909 -Form 203X2 8
July and Protective services County Child Welfare Services Contract
County:
Agency Account 1D:
fdoet Effective Date:
FA -1. Direct Personnel Salaries 1 $0.001 $0.001 $0.001
5. Direct
�B.1. Title IV -E Training (75%) 1 _$4,500.00( $805.411 $3,694.591
B.2. Title IV -E Fosterino Connections Traininq (75%) $0.00 $0.00 $0.00
Total SFCMI $23.100.00
!V]
ated Federal Reimbursement for expenses based on Eligible Population Rate (EPR) during 2nd
r of the preceding fiscal year:
reimbursement will be based on EPR in effect for the county during the month in which expenses were
' Estimated Federal Reimbursement for Supplemental Foster Care Maintenance expenses based on
Federal Medicaid Assistance Percentage (FMAP) rate in effect during preceding fiscal year:
reimbursement will be based on FMAP rate in effect at the time reimbursement is made to contractor.
Indirect Cost Rate, if a Iicable (attach a copy of the approved Certificate of Indirect Costs): -
Contractor Certification / l
Rianature Date
Texas Department of Famiiy Budget for Title IV -E Ksos-F°n juo� zo a
and Protective Services
County Child Welfare Services Contract
Agency Account ID:
* estimated total cost for Title ME related activities
Vol. �- 7 % Pg., I
Texas Department of Family Budget for Title IV -E
and Protective Services
County Child Welfare Services Contract
County: Brazos County
Agency Account ID: 24727993
Effective
K909 -Form 2030CWIVE
July 24, 2018
NOTF- Fnrm 9321 Trainino Exoense Documentation Form must be submitted to DFPS for review/approval by Federal Funds prior to traini no. I I
Total
' estimated amount allocable to Title IV -E
a
a
Note. Please refer to TlticIV-E Finance Handbook f r detailed information re ardin all able exrx,rascs, documentation re irements etc. htt ://v .df .state.txus/handbookUTitle IVE Count /default's
Texas Department of Family Budget for Title IV -E K909 -Farm 2030CWIVE
and Protective Services July 24, 2018
County Child Welfare Services Contract
" estimated total cost for Title ME related activities
C. Supplemental Foster Caie Maintenance (SFCM} ,
County:
Brazos Count
Agency Account ID:
24727993
Budget Effective Date:
1011/2018-913012019
Other, Costs
Estimated
7indcipated Federal
Reimbursement
Anticipated County
(description}
Sotat Expense*,
(estimated FMAP► '
Match
Allowances
$0.00
$0.00
Clothing$20000.00'
$11,376.00
$8624.00
Da care
$4,000.00
....................................
$568.80
$431.20
Gifts
$500.00
$284.40
$215.60
Graduation Expenses
......................................::.
........................................
$250.00
$142.20
$107.80
Personal Items
$10000
$568.80
$431.20
School Supplies
...._............._.. _...
$100:00
$56.88
$43.12
Reasonable Child Specific Travel$250.00
$142.2oF
$107.80
Total Direct Other Costs
$23,100.00
$13,139.28
$9,960.72
" estimated total cost for Title ME related activities
Texas Department of Family Budget for Title IV -E K909�Fcnn 2030CWIVE
and Protective Services 9 July 24, 2018
County Child Welfare Services Contract
Agency Account ID: 24727993
Budget Effective Date: 1011/2018-9130/2019
describe each expense to be incurred and billed to this contract. Refer to Title IV -E Finance Handbook for
information regarding allowable expenses, documentation requirements, etc.
Administration
Training
C.
D..Indirect -Costs
Care Maintenance
Vol. Pg.
Texas Department of Family Risk Analysis Questionnaire F502 -Form 9105
and Protective Services FY 2019 July 2018
Legal Name of Contractor:
I Brazos County
I Agency Account 1D:
1 24728014 & 2472
If yes, please provide the entity name, contract number(s), and indicate which of the following payment types
is utilized for the contract:
Please provide the person's name, title, and
Contact Name & Title: Megan Mason, Asst. Auditor
number to contact for quest ons or if
additional information is needed:
Contact Phone Number: 979-361-4352
7993
Active Contracts & Payment Types
1. Do you currently have other active contracts with DFPS or any other entity either within or outside of Texas
(Federal, State (ISD, University), County, or Private Business]?
Yes ® No ❑
If yes, please provide the entity name, contract number(s), and indicate which of the following payment types
is utilized for the contract:
Fixed Price
Fixed price is a deliverables -based payment type for a contract with a firm agreed-upon
rice for the delivery of goods and services.
Cost
Reimbursement
Payment type that reimburses contractors for actual, allowable, reasonable, and
necessary expenditures Incurred up to an approved amount and within the associated
cost categories in the approved budget and budget narrative.
Contractor is paid a standard fee per unit of service. Typically, rates are either negotiated
Fee For Service
with the individual vendor and apply only to that vendor or there is a uniform rate that is
paid to all vendors providing the service. This rate -based payment type is used when an
rate setting recess does not exist far the contracted service.
-independent
Contractor is paid a set rate per unit of service. A rate setting process where the rate is
Rate -Set Payments
approved by the Health and Human Services Commission (HHSC) or another agency
with rate setting authority. The resulting rate is applied to the purchase of specifically
defined units of service.
Blended Foster
Care Rate
The blended faster care rate is the HHSC-develcped rate equal to the weighted average
rate across all placement types that DFPS pays under a Single Source Continuum
Contract for each day of service provided to a child or youth in paid foster care.
Blended Foster
Care Case Rate
The blended foster care case rate is the rate paid under a Single Source Continuum
Contract foreach day of service provided to each child or youth as measured against an
established length of stay baseline formulated by HHSC foreach defined age category or
.strata" of children/youth.
Exceptional Foster
Care Rate
An exceptional foster care rate applies to a limited number of situations and/or days under
a Single Source Continuum Contract where a child requires extraordinary care.
Day (24 hour)
Usually for residential services. This is the rate paid to the provider for each 24-hour
period that a DFPS client is in a provider's care.
Other
Any other payment type not defined above.
4,
1 % +ex '.. 't'i „+e•t.�.�"W� 11fr � 47 *i '� F 4 5.
x "�5 ''' �� 7,.EnbtyName ...�� �z �vY£n
k�� 4o -'i. -at X�1:-'fi. -A.a &?s »s �,R'c*+[« .Y t;tv�k`�St#
v 5 ,jj'N.j Y - a i'',i t t N 1�
ContractNuv�nberr�s
k?rrt :Yt'i. -.✓:; .}r; h ,P„, kr .,
'ti" 6$ b r` .M '� � yrj ?
�-�PaymenfT,yPe�;�� '
w.,-�' �ti7 taf wt'= 're .ax v.....$
See attached Schedule of State & Federal
Grants
RAI Fader #1— SC OR Mandated
t
Vol. Pg. ,J�q
Texas Department of Family Risk Analysis Questionnaire F502 -Form 9105
and Protective Services FY 2019 July 2018
Independent Audits
2. Is your business entity required to undergo an independent audit? ® Yes ❑ No
If yes, please identify the authority requiring the audit:
How long has it been since your last independent audit (e.g., Annual Financial Statement audit, Compliance
audit) was completed by an independent auditor, including other state/federal agencies such as the State
Auditor's Office (SAO) or the Office of Inspector General (OIG)? (Note: Monitoring activities conducted by
another state agency are not considered independent audits for this purpose.)
® Within 21 Months ❑ Within 22-34 Months ❑ 35 Months or More ❑ No Audit Completed
Provide a copy of the most recent independent audit, if applicable.
Additional Information:
Related Party Transactions
4. Disclose the type of business transactions (compensated or not) that occur between your business entity and
any related party. For purposes of this question, related party refers to:
a) A family member (including blood, marriage, or adoption),
b) A member of the Board of Directors,
c) Stockholders with >5% Ownership,
d) Key Employees Paid Separately for Other Responsibilities (e.g., consulting services, not direct
employees),
e) Parent/Subsidiaries, or
f) Organizations Under Common Ownership or Control (excluding routine relationships for an LLC).
Transactions include business activities such as purchasing or leasing (e.g., a building, a computer, or a
vehicle) and/or obtaining a service (e.g., legal services, accounting services, banking services).
.Non -Compensated Services
❑ Yes
® No
Compensated, Non -Recurring Goods, Services, or Labor
❑ Yes M No
Compensated, Recurring Goods, Services or Labor
❑ Yes
® No
Compensated Goods, Services, or Labor w/ Uniform Rate
Uniform, Set Rate that Applies to All Contracts for the Service
❑ Yes
® No
Compensated Consulting or Management Services
❑ Yes
® No
Compensated Building Leasing
❑ Yes [R No
Compensated Transportation
❑ Yes
U No
For -Profit Affiliated with Non -Profit
❑ Yes
® No
Owned/Operated by Same or Related Entity
❑ Yes
No
Parent/Subsidiary Relationship
❑ Yes
® No
Subcontractors
Indicate the percentage of work performed by subcontractors for the contracted service (as allowable by the
contract): - - - - -
® No Subcontractor Involvement
❑ Subcontractors Account for 50% or Less of Work Performed
❑ Subcontractors Account for More than 50% of Work Performed
RAIFactor#14
2
Vol, Pg.
Texas Department of Family Risk Analysis Questionnaire F502 -Form 9105
and Protective Services FY 2019 July 2018
Key Management Staff
For purposes of this question, key management staff may include individuals with titles such as: Executive
Director, President, Sole Proprietor, Comptroller, Chief Financial Officer, Manager, or Program Director.
5. Has there been a change in any key management staff at your business organization within the past two
years?
❑ Yes ® No
If Yes, has the change been within the past 24 months? ❑ Yes []No
7. Indicate whether or not key management staff have at least two years' worth of experience providing fiscal or
programmatic components of the contracted service (even if not with the same business entity).
Fiscal components refer to the financial aspect of the contract.
Proorammatic components refer to the service delivery side of the contract, such as ensuring that services are
provided to clients, monitoring the quality of the service delivery, complying with the service provisions in the
contract.
RAI Factor#16
Direct Delivery Staff
8. Has there been a significant change in direct delivery staff at your business organization within the preceding
year?
❑ Yes ® No
3. Please indicate the average level of experience that direct delivery staff at your organization have in providing
the contracted service.
❑ 0 - 23 months"" - - - - - ❑ 24 -59 months- - ® 60 or more:
RAI
orem
RAI Factor #17
3
Vol. �17/� pg. ��
❑ Less than 2 years
❑ At least 2 years
® At least 2 years
Executive Director,
with fiscal or
with fiscal or
with fiscal and
Sole Proprietor,
programmatic
programmatic
programmatic
President or
components of federal
components of federal
components of federal
Equivalent
and/or state contracted
and/or state contracted
and/or state contracted
programs
programs
programs
❑ Less than 2 years
❑ At least 2 years
® At least 2 years
Accounting Director,
with fiscal or
with fiscal gr
with fiscal and
Comptroller, Chief
programmatic
programmatic
programmatic
Financial Officer,
components of federal
components of federal
components of federal
Business Manager,
and/or state contracted
and/or state contracted
and/or state contracted
eta
programs
programs
programs
❑ Less than 2 years
❑ At least 2 years
® At least 2 years
with fiscal or
with fiscal or
with fiscal and
Program Director,
programmatic
programmatic
programmatic
Program Coordinator
components of federal
components of federal
components of federal
or Equivalent
and/or state contracted
and/or state contracted
and/or state contracted
programs
programs
programs
RAI Factor#16
Direct Delivery Staff
8. Has there been a significant change in direct delivery staff at your business organization within the preceding
year?
❑ Yes ® No
3. Please indicate the average level of experience that direct delivery staff at your organization have in providing
the contracted service.
❑ 0 - 23 months"" - - - - - ❑ 24 -59 months- - ® 60 or more:
RAI
orem
RAI Factor #17
3
Vol. �17/� pg. ��
Texas Department of Family Risk Analysis Questionnaire F502 -Form 210055
and Protective services FY 2019
Internal Controls
10. Does your business organization have any outstanding liabilities or litigations?
❑ Yes ® No
If Yes, Describe:
RAI Fa<lar#7
CERTIFICATION
This form must be signed by an individual with documented signature authority, as designated by the business
entity.
I HEREBY CERTIFY, TO THE BEST OF MY KNOWLEDGE, THAT THE INFORMATION REPORTED HEREIN IS
TRUE, CORRECT, AND COMPLETE.
q11f O
Date
Duane Peters County Judge
Printed Name - Title
4
Vol,
IIIIAZOS COUNTY, TEXAS
Schedule of Expenditure of Federal and State Awards
Far the Year Ended September 30, 2017
Accounts
Accounts
Federal
Pass -Through
Progaml
Receivable
Gmat Funds
Receivable
CFDA
Grantor/State
Award
(Payable)
.'Refunded
(Payable)
Fedeml Grantor/Pass-Though Granmr/Progmm Title
Number
Number
Amount
October 1, 2016
Receipts
Expenditures
in 2017
September 30, 2017
U-91), -t-nt oflustiee
State Criminal Alien Assistance Program
16.606
2016 -AP -BX -0278
41,164
S 41,164
$ 41,164
S -
S -
$ -
07/011J4-06/30115
Passed throueh City of Bryan
Edward Byrom Memorial Justice Assistance Grant
16.738
2016 -DJ -BX -0271
8,307
-
-
8,220
- -
8,220
1'e 6th sgh OlFee of tleGovemor of Texas
'
Cnminal Justice Division
Crimes Against Women Prosecmion Unit
16.588
2909702
135,OOD
15,943
127,201
119,057
-
7,799
Crimes Against Women Prosecution Unit
16.588
2909703
145,OOD
6,746
6,746
Total CFDA - 16.588
15,943
127,201
125,803
14,545
Victim Assistance Coordinator
16.575
2862601
46,583
9.746
9,746
-
-
-
Victim Assistance Coordinator
16.575
2862602
86,000
39,692
50,059
10,367
Total CFDA - 16.575
9,746
49,438
50,059
10,367
QTotal
U.S. DepamacntofJustice
66,853
217,803
164,082
-
33,132
U S Department ofTmnsnnrtation
Passed through Stale Department of
Hiehways and Public Tmnspodalion
Metropolitan Planning Organization
20.205
50-16XF0024
237,450
76,589
76,589
-
-
-
Mdropolitan Planning Organization SPR
20.205
2016 -SPR -01
60,000
-
60,000
60,000
-
-
MetropolitanPlanningOrganization
20.205
50-17XFOD24
385,247
-
219,151
340,020
-
120,869
Metropolitan Planning Organumnon SPR
20.205
11156
60,000
41,298
60,000
18,702
Total CFDA-20,205
76,589
397,038
460,020
139,571
mMetropolitan
Planning Organivlion
20.505
50-17XF0024
82,253
-
82,253
82,253
-
-
'
Total U.S. Deparunent of Transportation
76,589
479,291
542,273
139,571
Department of Homeland Security
Passed throueh Texas Department of Public Safety
Division ofE•mergency Mabagemem
97,042
16TX-EMPG-1440
55,539
27,769
27,769
-
-
-
DwisionOfEmergencyMameement
97042
17TX-EMPG-1440
55,539
51,889
-
51,889
Total CFDA-97,042
27,769
27,769
51,889
51,889
passed.thrltUh QfEcq of the Governor
_
WEBEOC
97.067
2957602
19,091
19,091
19,091
Total Department of Homeland Security
$ 27,769
S 46,8GO
S 70,980
$ -
S 51,889
BRAZOS COUN'1Y, TEXAS
!
Schedule of Expenditures of Federal and State Awards(Continued)For
6,913
the Year Ended September 30, 20/7
- $ -
Accounts
Accounts
Federal Pass -Through Program/ Receivable
Gant Funds Receivable
CFDA Grantor/Slate Award (Payable)
. Refunded (Payable)
Federal Grantor/Pass -Through Grantor/Program Title Number Number Amounl October 1, 2016 Receipts
Expenditures ' in 2017 September 30, 2017
U S D unit of H Ith d Hum, am Services
67,026 $
P dtl .h the TDepoome.1 fF l
6,913
and Protective Servioes
- $ -
Title IV-E-Legal(CPS)
93.658
Tide IV-E-Lcgal(CPS)
93.658
Tide IV -E -Foster Care Maintenance
93.658
Tick IV -E -Foster Cue Mairemanu
93.658
P dthro eh the Texas Juven'le Jus i Denamnent
1,160
Title lV-E- Administration - Juvenile
93.658
Title IV -E - Administration - Juvenile
93.658
Tide lV-E- Maintenance - Juvenile
93.658
Title lV-E- Maimmnnace- Juvenile
93.658
Total U.5 Department of Health and Human Services
USD uamn [ fA It
1,100
w P ud th h the Tus.s Department
3
ofAedcult-
TJJD-E-2017,021
National School Lunch Progrmn
10.555
National School Lunch Program
10.555
Food Services Division Commodities
10.555
Total CFDA - 10.555
60,660
School Breald'ast Program
10.553
School Breakfast Program
10.553
Total CFDA - 10.553
Total U.S Department of Agriculaurc
82225
Total Federal Assistance
10/01/15-09/30/16
67,026 $
9,200 S
6,913
S (2,287) $
- $ -
10/01/15-09/30/17
40,456
-
19,820
29,264
- 9,444
10/01/15-09130/16
13,648
1,030
1,160
130
- -
IO101116-09130!17
14,394
-
1,039
1,893
- 854
TJID-E-2016-021
-
1,100
1,103
3
- -
TJJD-E-2017,021
-
-
23D
439
- 209
TJID-E-2016-021
-
60,660
72,780
12,120
- -
TJJD-E-2017-021
-
61,281
82225
20,944
71,990
164,326
123,787
31,451
07/01/16-06/30/17
-
2,436
2,436
-
- -
07/DIM-06/30/18
-
27,308
33,603
- 6,295
07/DI/16-06/30/17
-
5,625
5,625
2,436
35,369
39,228
6,295
07/01/16-06/30/17
-
1,562
.1,562
-
- -
07/01/17-06/30/18
-
17,648
21,740
4,092
1,562
19,210
21,740
4,092
3,998
54,579
60,968
- 10,387
S
247,199 S
962,859
S 982,090 $
S 266,430
State Grant or Prngmm Title
Tc..s Office ofth G
Crimipal Justiee Division
Brazos County Drug Court
Brazos County Doug Court
Brazos County Doug Court
Crimes Against Women Prosecution Unit
Texts Department of Tnnsi o talion
County Transportion Infrastructure Fwd
Texas Juvenile Justice Department
State Aid
State Aid
J3AEP- Computer Software
DAEP - Computer Software
JJAEP
Regional Diversion Alternatives program
Regional Diversion Alternatives Program
Regional Diversion Alternatives Program
Office of the Attorney General
SAVNS program
Total State Assistance
Total Federal and State Assistance
BRAZOS COUNTY, TEXAS
159,089 $
Schedule of Expenditures of Federal and State Awards(Continued)
S 11,506 S
For the Year Ended September 30, 2017
1803312
Accounts
- Accounts
Federal Pass-Tarongh Program! Receivable
Grant Funds Receivable
CFDA Granmr/State Award (Payable)
Refunded (Payable)
Number Number Amount October 1, 2016 Receipts
Expenditures - in 2017 Seplsmber 30, 2017
N/A
N/A
WA
N/A
N/A
NIA
NIA
N/A
NIA
NIA
N/A
N/A
MA
N/A
1803311
159,089 $
11,506
S 11,506 S
- $
1803312
159,089
7,475
116,115
151,614
1803313
147,233
-
-
6,238
2909701
114,534
25,154
25,154
_
27,715
44,135
152,775
157,852
CT F01021
TJJD-A-2017-021
09/01/1608/31/17
TJJD-A-2018-021
09/01/17-08/31/18
TJJD-W-201602]
09/01/15-08/31/16
T33D-W-2017-021
09/01/16-08/31/17
TJJD-P-2017-021
OS/D]/16-5731/17
TJJD-R-2016-021
09101/15-08/31/16
TJJD-R-2D17-021
09/01/16A8/31/17
TJID-R-2018-021
09/01/17-08/31/18
1659358
656,325 191,811 536,627 344,816
191,811 536,627 344,816
1,258,304
23,473 1,258,304 1,2D8,105 26,726
1,262,464
- - 56,709 -
4,173
(76) - - 76
4,268
- - - -
14,984
1,462 29,611 28,149 -
-
980 980
42,974
6,238
49,212
56,709
- 4,869
96,813
96,473 -
4,529
- -
-
1,799 -
1,799
30,708
1,385,708
1,391.235 26,802
63.037
27,715
27,715
27,715
27,715
27,715
266,654
2,102,825
1,92161% 26,802
112,249
S 513,853
S 3,065,684
$ 2,903,708 $ 26,802 $
378,679
v�c-`'�j�.s_t..L•;�v. .
Nsaz FUYzoeTEo Family ANNUAL FFATA CERTIFICATION JLt
amipm[.tiye5crvia
The Federal Funding Accountability and Transparency Act (FFATA) annual certification enumerated below represent material facts upon
which DFPS relies when reporting information to the federal government required under federal law. If the Department later determines
that the subrecipient knowingly rendered an erroneous certification, DFPS may pursue all available remedies in accordance with Texas and
U.S. law. Signor further agrees that it will provide immediate written notice to DFPS if at any time Signor learns that any of the
certifications provided for below were erroneous when submitted or have since become erroneous by reason of changed circumstances. ij
the signatory cannot certify all of the statements contained in this section signatory must provide written notice to DFPS detailing
which of the below statements it cannot certify and why.
Enter your organization's Dun & Bradstreet (D&B) DUNS Number: 052960341
Enter the parent DUNS Number, if applicable:
Did your organization have gross income, from all sources, of less than $300,000 in your previous tax year?
Yes ❑ No ❑X N/A ❑ (if entity does not generate income)
If your answer is Yes, skip Parts A, B, C, and D and complete Part E.
If your answer is No or N/A, complete Parts A and B.
Part A. Certification Regarding % of Annual Gross from Federal Awards
Did your organization receive 80% or more of its annual gross income from federal awards in the previous tax
year?
Yes ❑ No Ful
Part B. Certification Regarding Amount of Annual Gross from Federal Awards
Did your organization receive $25 million or more in annual gross income from federal awards in the previous
tax year?
Yes ❑ No ❑X
If your answer is Yes to both A and B, you must complete Part C.
If your answer is No to either A or B, skip Part C and go to Part D.
Part c, f ertnication ttegarmng FUDIIC Access to compensation imormation
Does the public have access to information about the compensation [17 CFR 229.402(c)(2)] of the senior
executives (e.g., officers, managing partners, or any other employees in management positions) in your
business or organization (including parent organization, all branches, and all affiliates worldwide) through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a),
78o(d)) or section 6104 of the Internal Revenue Code of 1986?
Yes ❑ No ❑ N/A ❑X (if entity reports through some other means, state how:
If your answer is Yes, skip Part D and complete Part E.
If your answer is No, you must provide compensation information to DFPS for FFATA reporting in Part D.
If N/A, you may still be required to supply compensation information pending DFPS or federal awarding
agency approval. Skip Part D until requested by DFPS to supply compensation information and proceed to
complete Part E.
1of3
voi. /_L__ Pg. `E3
y�3rv3yJ TEXAS N502 FO LY 2018
ANNUAL FFATA CERTIFICATION JULY 'v v, TJepactmW of Family
-rj„(,�V' and Protective Services
pnM n rahlfifatinn RapardinP Executive Compensation
The Names and Total Compensation of the top five (5) executives if:
• More than 80% of annual gross revenues from the Federal government,
• Those revenues are greaterthan $25M annually, and
• Compensation information is not already available through reporting to the SEC.
Subrecipient Executive Names
Total Compensation
Part E. General FFATA Certification
As the duly authorized representative (Signatory) of the subrecipient named below, I hereby certify
that the responses that I have provided to the questions in this certification form are true, complete
and correct to the best of my knowledge. f —`
Duane Peters
Printed Name of Authorized Representative
County Judge
Title of Authorized Representative
Brazos County
Legal Name of Subrecipient
Signature of
Date
24728014 & 24727993
Agency Account ID Number
Bryan, Brazos Texas 77803
Principal Place of Performance (POP) State 9 -Character Zip Code
(City, County) (Zip+4)
POP Congressional District
2 of
F-7
�� P9. -421y-
TEXAS ANNUAL FFATA CERTIFICATION N502 FORM
tae Famil2018
v v. Deparmreny JULY 2018
-4734
uJ.�e-V and Ptvtective Services
This Section For OFPS Use Only
INFORMATIONCONTRACT MANAGER
Name
Eddie (Ronnie) Francis
Division
DFPS Purchased Client Services
Region
07
Phone
(512)834-3201
Email
eddie.francis@dfps.state.tx.us
Date form received
INFORMATIONCONTRACT
Contract Number
Fiscal Year
2019
Interagency
Yes ❑ No
Interlocal
Yes® No ❑
Federal Funding Agency
U. S. Department of Health and Human Services
CFDA N (s)
93.658
AWARD N0./FAIN
1901TXFOST
Contract Start Date
10/1/2018
Contract End Date
1 9/30/2025
FY Contract Amount
SCOR Subject
General Goods or Services
SCOR Purpose
DFPS Title IV -E (Child Welfare - Financial) Funded Services
3 of
Vol. 4 F p9• _
OMB Number. 4040-0007
Expiration Date: 01 /3 112 01 9
ASSURANCES - NON -CONSTRUCTION PROGRAMS
Public reporting burden for this collection of information is estimated to average 15 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0040), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND
IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
NOTE: Certain of these assurances may not be applicable to your project or program. If you have questions, please contact the
awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances.
If such is the case, you will be notified.
As the duly authorized representative of the applicant, I certify that the applicant:
1. Has the legal authority to apply for Federal assistance
and the institutional, managerial and financial capability
(including funds sufficient to pay the non -Federal share
of project cost) to ensure proper planning, management
and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General
of the United States and, if appropriate, the Stale,
through any authorized representative, access to and
the right to examine all records, books, papers, or
documents related to the award; and will establish a
proper accounting system in accordance with generally
accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from
using their positions for a purpose that constitutes or
presents the appearance of personal or organizational
conflict of interest, or personal gain.
4. WIII initiate and complete the work within the applicable
time frame after receipt of approval of the awarding
agency.
5. Will comply with the Intergovernmental Personnel Act of
1970 (42 U.S.C. §§4728-4763) relating to prescribed
standards for merit systems for programs funded under
one of the 19 statutes or regulations specified in
Appendix A of OPNI Standards for a Ment System of
Personnel Administration (5 C.F.R. 900, Subpart F).
6. WIII comply with all Federal statutes relating to
nondiscrimination. These Include but are not limited to:
(a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352)
which prohibits discrimination on the basis of race, color
or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C.§§1681-
1683, and 1685-1686), which prohibits discrimination on
the basis of sex; (c) Section 504 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. §794), which
prohibits discrimination on the basis of handicaps; (d)
the Age Discrimination Act of 1975, as amended (42 U.
S.C. §§6101-6107), which prohibits discrimination on
the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended,
relating to nondiscrimination on the basis of drug
abuse; (f) the Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or
alcoholism; (g) §§523 and 527 of the Public Health
Service Act of 1912 (42 U.S.C. §§290 del and 290
ee- 3), as amended, relating to confidentiality of alcohol
and drug abuse patient records; (h) Title VIII of the Civil
Rights Act of 1968 (42 U.S.C. §§3601 at seq.), as
amended, relating to nondiscrimination in the sale,
rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statutes)
under which application for Federal assistance is being
made; and, 0) the requirements of any other
nondiscrimination statutes) which may apply to the
application.
Will comply, or has already complied, with the
requirements of Titles II and It of the Uniform
Relocation Assistance and Real Property Acquisition
Policies Act of 1970 (P.L. 91-646) which provide for
fair and equitable treatment of persons displaced or
whose property is acquired as a result of Federal or
federally -assisted programs. These requirements
apply to all interests in real property acquired for
project purposes regardless of Federal participation in
purchases.
8. Will comply, as applicable, with provisions of the,
Hatch Act (5 U.S.C. §§1501-1508 and 7324.7328)
which limit the political activities of employees whose
principal employment activities are funded in whole
or in.parl with. Federal funds.
Previous Edition Usable Standard Form 4248 (Rev. 7.97)
Authorized for Local Reproduction Prescribed by OMB ClrcularA492
Vol. Pg.—
9, Will comply, as applicable, with the provisions of the Davis- 13. Will assist the awarding agency in assuring compliance
Bacon Act (40 U.S.C. §§276a to 276a-7), the Copeland Act
with Section 106 of the National Historic Preservation
(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract
Act of 1966, as amended (16 U.S.C. §470), EO 11593
Work Hours and Safety Standards Act (40 U.S.C. §§327-
(Identification and protection of historic properties), and
333), regarding labor standards for federally -assisted
.the Archaeological and Historic Preservation Act of
construction subagreements.
1974 (16 U.S.C. §§469a-1 at seq.).
10. Will comply, if applicable, with flood insurance purchase
requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973 (P.L. 93-234) which requires
recipients in a special flood hazard area to participate in the
program and to purchase flood insurance if the total cost of
insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be
prescribed pursuant to the following: (a) institution of
environmental quality control measures under the National
Environmental Policy Act of 1969 (P.L. 91-190) and
Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands
pursuant to EO 11990; (d) evaluation of flood hazards in
fiocdp{ars in accordance with EO 11983; (e) assurance of
project consistency with the approved State management
program developed under the Coastal Zone Management
Act of 1972 (16 U.S.C. §§1451 et sec.); (f) conformity of
Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as
amended (42 U.S.C. §§7401 et seq.); (g) protection of
underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended (P.L. 93-523);
and, (h) protection of endangered species under the
Endangered Species Act of 1973, as amended (P.L. 93-
205).
12. Will comply with the Wild and Scenic Rivers Act of
1968 (16 U.S.C. §§1271 at seq.) related to protecting
components or potential components of the national
wild and scenic rivers system.
14. Will comply with P.L. 93-348 regarding the protection of
human subjects involved in research, development, and
related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of
1966 (P.L. 89-544, as amended, 7 U.S.C. §§2131 et
seq.) pertaining to the care, handling, and treatment of
warm blooded animals held for research, teaching, or
other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning
Prevention Act (42 U.S.C. §§4801 et seq.) which
prohibits the use of lead-based paint in construction or
rehabilitation of residence structures.
17. Will cause to be performed the required financial and
compliance audits in accordance with the Single Audit
Act Amendments of 1996 and OMB Circular No. A-133,
"Audits of States, Local Governments, and Non -Profit
Organizations:"
18. Will comply with all applicable requirements of all other
Federal laws, executive orders, regulations, and policies
governing this program.
19. Will comply with the requirements of Section 106(g) of
the Trafficking Victims Protection Act (NPA) of 2000, as
amended (22 U.S.C. 7104) which prohibits grant award
recipients or a sub -recipient from (1) Engaging in severe
forms of trafficking in persons during the period of time
that the award Is in effect (2) Procuring a commercial
sex act during the period of time that the award is in
effect or (3) Using forced labor in the performance of the
award or subawards under the award.
SIGNATURE OF AUTHORIZED CERTIFYING OFFICIAL
TITLE
11 :�=
County Judge
APPLICANT ORGANIZATION
DATE SUBMITTED
Brazos County
Standard Form 4240 (Rev. 7.971 Back
va. 7 Pg. 49
CERTIFICATION REGARDING LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that
(1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the
entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to Influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard
Form -LLL, "Disclosure of Lobbying Activities," in accordance with Its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification
is a material representation of fact upon which reliance was placed when this transaction was made or
entered Into. Submission of this certification Is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be
subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Statement for Loan Guarantees and Loan Insurance
The undersigned states, to the best of his or her knowledge and belief, that:
If any funds have been paid or will be paid to any person for influencing or attempting to Influence an officer
or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of
a Member of Congress in connection with this commitment providing for the United States to insure or
guarantee a loan, the undersigned shall complete and submit Standard Form -LLL, "Disclosure of Lobbying
Activities," in accordance with its instructions. Submission of this statement is a prerequisite for making or
entering Into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the
required statement shall be subject to a civil penalty of not less than $10,000 and not more than $100,000
for each such failure.
• APPLICANT'S ORGANIZATION
Ierazos county
• PRINTED NAME AND TITLE OF AUTHORIZED REPRESENTATIVE
Prefix: First Name: IDUana
Middle Name:
Suffix:
• Last Name: 12eters
Title: )co•.umy Judge
• DATE:
N502 FORM-4504GCWIVE
JUNE 2018
ATTACHMENT A
GRANT STATEMENT OF WORK
GRANTEE RESPONSIBILITIES.
Grantee will perform the following.
A. Under the County Outreach Program, the Grantee will be allowed to:
1. Provide Foster Care Maintenance and receive payments for it under
Section 475(4) of the Social Security Acts, which cover the cost of (and
the cost of providing) food, clothing, shelter, daily supervision, school
supplies, a child's personal incidentals, liability insurance with respect to a
child and reasonable travel to the child's home for visitation. In the case
of institutional care, these payments wilt include the reasonable costs of
administration and operation of such institution as are necessarily required
to provide the same items above;
2. Be reimbursed for Administrative Expenditures necessary for the proper
and efficient administration of DFPS' Title IV -E State Plan as described in
this Contract and as further described in 45 CFR 1356.60; and
3. Be reimbursed for Training Expenditures for the short-term training of:
a. Personnel employed or preparing for employment with DFPS or by
the County administering portions of the Title IV -E State Plan
described in this Contract; and/or
b. Current or prospective foster parents and the members of the staff
of DFPS-licensed or DFPS-approved childcare institutions
providing care to foster children so as to increase their abilities to
provide support and assistance to foster children.
B. Provide services in accordance with Attachment B and Title IV -E Handbook for
County Contracts (Handbook) at
hqp://www.dfps.state.tx.us/handbooks/Title IVE County./Files/IVEC p2 1000.a
sn#IVEC 1000 to children referred by DFPS;
C. Ensure allowable Title W -E Services are provided to children referred by DFPS
in accordance with the Handbook.
D. Establish and/or maintain a Cluld Welfare Board (the Board) as set out by statute
in the Texas Family Code Section 264.005 that will have at least seven, but not
more than 15 members appointed by the County Commissioners Court. Each
member will serve a three-year term on a rotating basis.
1. Initially members will be appointed to serve the following terms:
a. Third of the members to three-year terms;
b. Third of the members to two-year terms; and
C. Third of the members to one-year terms.
2. In successive years, from two to five new members will be appointed.
3. Members will serve at the pleasure of the Commissioners Court and
without compensation.
E. Ensure -that that the Board:
1. Assist DFPS in identifying and meeting the needs of the children in the
County;
Page 1
Vol. 7 / Pg.
N502 FORM-4504GCWIVE
JUNE 2018
ATTACHMENT A
GRANT STATEMENT OF. WORK
2. Explain the child welfare program and needs to the community and
explain to DFPS staff the community's conditions and attitudes on policy,
services, and priorities;
3. Serve in an advisory capacity to the county in the development of local
policy to meet the needs of the children in the County under this Contract;
4. Develop an estimated annual budget for the operations for this Contract,
recommend it to the Commissioners' Court and appear in support of it at
budget hearings;
5. Review on a monthly basis child welfare expenditures and receipts, as
well as a summary of services delivered during the month;
6. Prescribe such bylaws, not inconsistent with the terms of this Contract and
applicable state and federal laws, as may be necessary or desirable to
ensure the efficient operation of the Board. Such bylaws will be approved
by written order of the Commissioners Court;
F. Acknowledges that a portion of the children referred by DFPS will be ineligible
for Title IV -E for purposes of reimbursement under this Contract. To ensure
compliance with Texas Family Code Section 264.102, the County will allow the
Board to continue to provide child welfare services to this population of children.
G. Authorize the expenditure of Grantee funds and other special funds for the
children in the Grantee's County referred by DFPS;
H. Review on a monthly basis expenditures, receipts and services delivered.
I. The Grantee will certify that the expenditures reported to DFPS on the 4116X,
State of Texas Voucher (Invoice) are allowable expenditures under Title N -E;
J. Use DFPS' financial and statistical reporting systems as directed by DFPS; and
K. Submit on an annual basis Federal Assurances and Certifications as directed by
the Contract Manager.
II. DFPS RESPONSIBILITIES.
DFPS will perform the following.
A. DFPS will refer children to the Child Welfare Board for services;
B. DFPS will provide the County with a list of IV -E eligible children in the County
for invoicing; and
C. Process and pay the federally reimbursable portion of County -certified lV-E
allowable expenditures on the submitted and approved Invoice.
III. INVOICE AND PAYMENT.
A. Budget.
1. Grantee must provide its Contract Manager written notice on an annual
basis if the Attachment B will not change.
2. If there is no change to Attachment B, then the Budget will carry over to
the next Federal Fiscal Year.
Pave 2
ET17
/c._.... off•
N502 FORM-4504GCWIVE
JUNE 2018
ATTACHMENT A
GRANT STATEMENT OF WORK
3. If the Grantee is going to include indirect costs in its invoice, the Grantee
will include by reference either the Grantee's approved Indirect Cost
Agreement with the Federal Government or the appropriate documentation
certifying the Grantee's official indirect cost rate.
B. Invoice.
1. Grantee will request payments using the invoice and in an accurate and
timely manner for each federal quarter by the end of the following federal
quarter and the expenditures in the Invoice must include the information
necessary to support these expenditures.
2. If the quarterly expenditures for the Grantee average or are expected to
average less than $1,000 per quarter, the Grantee may request approval
from the Contract Manager to submit invoices on an annual basis with the
invoice for each federal quarter submitted and documented separately but
at the same time before the end of the first federal quarter of the
following federal fiscal year.
Page 3
7V- Pg.
N502 FORM -5645G
MAY 2018
ATTACHMENT C
DFPS GRANT UNIFORM TERMS & CONDITIONS
SECTION I
FUNDING AVAILABILITY & FINANCIAL
A. FUNDING AVAILABILITY.
1. This contract is contingent upon the continued availability of funding. If funds become
unavailable through the lack of appropriations, legislative or executive budget cuts,
amendment of the Appropriations Act, state agency consolidation or any other
disruptions of current appropriations, DFPS will reduce or terminate this Contract.
2. DFPS is prohibited from incurring obligations in excess of amounts lawfully appropriated
by the Texas Legislature over the course of a biennium.
B. TRAVEL EXPENSES.
Travel expenses authorized by this Contract will be reimbursed according to the rates set by
the State of Texas TexTravel (or its successor) program. Furthermore, DFPS reserves the
right to reimburse at a rate equal to the rate DFPS employees receive even if the rates set by
the State of Texas TexTravel are higher.
C. NO DEBT AGAINST THE STATE.
For Grantees that are not governmental entities, this Contract will not be construed as
creating any debt by or on behalf of the State of Texas.
D. DEBT TO STATE.
If a law prohibits the Texas Comptroller of Public Accounts from making a payment, the
Grantee acknowledges that DFPS' payments under the Contract will be applied toward
eliminating the Grantee's debt or delinquency, regardless of when it arises.
E. RECAPTURE OF FUNDS.
Grantee agrees that:
I. DFPS wilt withhold all or part of any payments to Grantee to offset overpayments made
to Grantee. Overpayments, as used in this Section, include payments made by DFPS that
exceed the maximum allowable rates, not allowed under applicable laws, rules, or
regulations or that are otherwise inconsistent with this Contract, including any unapproved
expenditures;
2. It will return to DFPS any amounts paid that are disallowed pursuant to financial and
compliance audit(s) of funds received under this Contract; and
3. Reimbursement of such disallowed costs will be -paid by Grantee from fundswhich were
not provided or otherwise made available to Grantee under this Contract or from a source
of federal funds derived from programs administered by DFPS or the State of Texas.
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F. ALLOWABLE COSTS.
DFPS will reimburse the allowable costs incurred in performing the Contract that are
sufficiently documented. Grantee must have incurred a cost prior to claiming reimbursement
and within the applicable term to be eligible for reimbursement under this Contract. DFPS
will determine whether costs submitted by Grantee are allowable and eligible for
reimbursement. If DFPS has paid funds to Grantee for unallowable or ineligible costs, DFPS
will notify Grantee in writing, and Grantee shall return the funds to DFPS within 30 calendar
days of the date of this written notice. DFPS will withhold all or part of any payments to
Grantee to offset reimbursement for any unallowable or ineligible expenditure that Grantee
has not refunded to DFPS, or if financial status report(s) required under the Financial Status
Reports section are not submitted by the due date(s). DFPS will take repayment (recoup)
from funds available under this Contract in amounts necessary to fulfill Grantee's repayment
obligations. Applicable cost principles, audit requirements, and administrative requirements
include the following chart. Furthermore, O.MB Circulars will be applied with the
modifications prescribed by UGMS with effect given to whichever provision imposes the
more stringent requirement in the event of a conflict.
Applicable
Applicable Cost
Audit
Administrative
Entity
Principles
Requirements
Requirements
State, Local and
2 CFR, Part 225
2 CFR Part 200,
2 CFR Part 200
Tribal
Subpart F and
and UGMS
Governments
UGMS
Educational
2 CFR, Part 220
2 CFR Part 200,
2 CFR Part 200
Institutions
Subpart F and
and UGMS
UGMS
Non -Profit
2 CFR, Part 230
2 CFR Part 200,
2 CFR Part 200
Organizations
Subpart F and
and UGMS
UGMS
For-profit
48 CPR Part 31,
2 CFR Part 200,
2 CFR Part 200
Organization other
Contract Cost
Subpart F and
and UGMS
than a hospital
Principles Procedures,
UGMS
or uniform cost
accounting standards
that comply with cost
principles acceptable
to the federal or state
awarding agency
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G. INDEPENDENT SINGLE OR PROGRAM -SPECIFIC AUDIT.
If Grantee, within Grantee's fiscal year, expends a total amount of at least $750,000 in
federal funds awarded, Grantee shall have a single audit or program -specific audit in
accordance with 2 CFR 200. The $750,000 federal threshold amount includes federal funds
passed through by way of state agency awards. If Grantee, within Grantee's fiscal year,
expends a total amount of at least $750,000 in state funds awarded, Grantee must have a
single audit or program -specific audit in accordance with UGMS, State of Texas Single
Audit Circular. The audit must be conducted by an independent certified public accountant
and in accordance with 2 CFR 200, Government Auditing Standards, and UGMS. For-profit
Grantees whose expenditures meet or exceed the federal or state expenditure thresholds
stated above shall follow the guidelines in 2 CFR 200 or UGMS, as applicable, for their
program -specific audits. HHSC Single Audit Services will notify Grantee to complete the
Single Audit Determination Form. If Grantee fails to complete the Single Audit
Determination Form within 30 calendar days after notification by HHSC Single Audit
Services to do so then, Grantee shall be subject to the DFPS sanctions and remedies for non-
compliance with this Contract. Each Grantee that is required to obtain a single audit must
competitively re -procure single audit services once every six years. Grantee shall procure
audit services in compliance with this section, state procurement procedures, as well as, with
the provisions of UGMS.
H. SUBMISSION OF AUDIT.
Within 30 days after receipt of the independent certified public accountant's report or nine
months after the end of the fiscal year, Grantee shall submit electronically, one copy of the
Single Audit or Program -Specific Audit to the DFPS as directed in this Contract and another
copy to: single audit reportla hltsc.state.tx.us.
I. INSURANCE.
For Grantees that are not governmental entities, the following applies.
1. Unless otherwise specified in this Contract, Grantee will acquire and maintain, for the
duration of this Contract, insurance coverage necessary to ensure proper fulfillment of
this Contract and potential liabilities thereunder with financially sound and reputable
insurers licensed by the Texas Department of Insurance, in the type and amount
customarily carried within the industry or as determined by DFPS.
2. Grantee will provide evidence of insurance upon request by DFPS.
3. In the event that any policy is determined by DFPS to be deficient and does not comply
with the terms of this Contract, Grantee will secure such additional coverage as required
_ _ _ _ _ _ - _DFPS, law_or_regulation..
4. If coverage expires during the term of this Contract, Grantee must produce renewal
certificates for each type of coverage.
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J. NONSUPPLANTING.
Grantee shall not use funds from this Contract to replace or substitute for existing funding
from other sources but shall use funds from this Contract to supplement existing state or local
fiends currently available. Grantee shall make a good faith effort to maintain its current level
of support. Grantee will be required to submit documentation substantiating that a reduction
in state or local funding, if any, resulted for reasons other than receipt or expected receipt of
funding under this Contract
SECTION II
RECORDS, AUDIT, CONFIDENTIAL INFORMATION,
PUBLIC INFORMATION ACT & PUBLICITY
A. RECORDS RETENTION AND ACCESS.
I. Grantee will keep and maintain under Generally Accepted Accounting Principles
(GAAP) or Governmental Accounting Standards Board (GASB), as applicable, accurate
and complete records necessary to determine compliance with this Contract and
applicable laws.
2. Grantee will provide access to its records to DFPS, the Texas State Auditor's Office
(SAO), the Federal Government, and their authorized representatives.
3. Unless otherwise specified in this Contract, Grantee will maintain legible copies of this
Contract and all related documentation for a minimum of seven years after the
termination of this Contract or seven years after the completion of any litigation or
dispute involving the Contract, whichever is longer.
4. THE GRANTEE WILL NOT DISPOSE OF RECORDS BEFORE PROVIDING
TIM DFPS CONTRACT MANAGER WRITTEN NOTICE OF ITS INTENT TO
DISPOSE OF RECORDS AND RECEIVING WRITTEN APPROVAL FROM
THE DFPS CONTRACT MANAGER.
B. SAO AUDIT.
1. Grantee understands that acceptance of funds under this Contract or through a
subcontract acts as acceptance of the authority of the SAO or any successor agency, to
conduct an audit or investigation in connection with those funds.
2. Under the direction of the Legislative Audit Committee, an entity that is the subject of an
SAO audit or investigation must provide the SAO access to any information that is
considered relevant.
3. Grantee agrees to cooperate fully with the SAO, or its successor, in the conduct of the
audit or investigation, including providing all records requested.
4. Grantee will ensure that this clause, concerning the authority to audit funds received
indirectly by subgrantees related to this Contract and the requirement to cooperate, is
included in any subcontracts it awards.
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C. COMPLIANCE WITH AUDIT OR INSPECTION FINDINGS.
1. Grantee will implement all corrections necessary to address any finding of
noncompliance with any law, regulation, audit requirement, accounting principle, or
deficiency identified in any audit, review, or inspection of this Contract.
2. Any such correction will be at Grantee or its subgrantee's sole expense.
3. Whether Grantee's action corrects the noncompliance will be solely the decision of
DFPS.
4. Grantee must provide, at DFPS' request, a copy of those portions of Grantee's and its
subgrantees' internal audit reports relating to this Contract.
D. CONFIDENTIAL INFORMATION.
1. Grantee agrees to only use DFPS confidential information for the purpose of this
Contract and comply with all applicable state and federal laws when it receives and stores
DFPS confidential information, including, but not limited to, the following enumerated.
This includes any communication or record regardless of form or format provided or
made available through any means and includes records or information that identifies
DFPS children or clients.
a. Section 106 of the Child Abuse Prevention and Treatment Act (CAPTA), codified at
42 U.S.C. 5106a;
b. Section 471 of Title IV -E of the Social Security Act, codified at 42 U.S.C. 671(a)(8),
and related federal rules at 45 CFR 1355.30 & 45 CFR 205.50;
c. Social Security Administration Data, including, without limitation, Medicaid
information (The Social Security Act, 42 U.S.C. Chapter 7);
d. Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g, 34 CFR
Part 99;
e. Protected Health Information, including Electronic Protected Health Information or
Unsecured Protected Health Information under the Health Insurance Portability and
Accountability Act of 1996 (HIPAA), 42 U.S.C. Chapter 7, Subchapter XI, Part
C; 45 CFR Parts 160 and 164;
f. Confidentiality of Alcohol and Drug Abuse Patient Records, 42 U.S.C. § 290dd-2; 42
CFR Part 2;
g. Federal Tax Information, Internal Revenue Code, Title 26 of the United States Code
including IRS Publication 1075;
h. The Privacy Act of 1974, as amended by the Computer Matching and Privacy
Protection Act of 1988, 5 U.S.C. § 552a;
i. Personal Identifying Information defined by Texas Business and Commerce Code
Chapter 521, and OMB Memorandum 07-16, Safeguarding Against and Responding
-to the Breach -of Personally Identifiable Information;.___
j. Texas Family Code § 261.201 and related provisions in Chapters 261 and 264;
k. Texas Health and Safety Code § 81.046 and Chapters 181 and 611;
1. Texas Human Resources Code § 12.003, § 40.005, and Chapter 48;
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in. Texas Public Information Act, Texas Government Code Chapter 552;
n. 19 TAC Chapter 702 Subchapter F (Child Protective Services), and Chapter 705
Subchapter M (Adult Protective Services); and
o. Criminal History Record Information guidelines in the FBI's Criminal Justice
Information Services (CJIS) Security Policy.
2. Grantee will notify DFPS immediately, but not later than 24 hours, after Grantee
discovers any possible or actual unauthorized disclosure or breach of DFPS confidential
information.
3. Grantee will fully cooperate with DFPS in investigating, mitigating to the extent
practicable and issuing notifications directed by DFPS in the manner determined by
DFPS.
4. Grantee will only disclose information according to applicable law and will notify DFPS
as required by the applicable law, when it makes a disclosure.
E. PUBLIC INFORMATION ACT.
Information related to this Contract will be subject to the Public Information Act (PIA)
found at Texas Government Code Chapter 552 and withheld from public disclosure or
released only in accordance with the PIA.
For Grantees that are not governmental entities, the Grantee will make any information
created or exchanged with the State of Texas or DFPS under this Contract available in a
format that is accessible to the public at no charge to the State of Texas or DFPS.
F. PUBLICITY.
Grantee must not use the name of, or directly or indirectly refer to, DFPS, the State of Texas,
or any other state agency in any media release, public announcement, or public disclosure
relating to the Contract or its subject matter, including in any promotional or marketing
materials, customer lists, or business presentations.
Grantee will publish, at its sole expense, results of Grantee performance under the Contract
with DFPS's prior review and written approval, which DFPS will withhold at its sole
discretion. Any publication (written, visual, or sound) will acknowledge the support received
from DFPS and any Federal agency, as appropriate.
G. LIMITATION OF DFPS NANIF,, SEAL OR LOGO.
1. Grantee will not use the DFPS name, seal or logo in any form or manner without the prior
written approval of DFPS.
2. Grantee will not use the DFPS name, seal or logo to imply any endorsement, approval, or
sponsorship of Grantee's goods or services by DFPS.
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SECTION HI
OWNERSHIP & INTELLECTUAL PROPERTY
A. OWNERSHIP.
DFPS owns all work produced by Grantee under this Contract.
B. INTELLECTUAL PROPERTY.
1. To the extent any services, deliverables or work performed by Grantee results in the
creation of intellectual property, all right, title, and interest in and to such intellectual
property, will vest in DFPS upon creation and will be deemed to be a "work made for
hire," and made in the course of the services rendered pursuant to this Contract.
2. To the extent that title to any such intellectual property will not by law vest in DFPS, or
such intellectual property will not be considered a "work made for hire," Grantee hereby
irrevocably assigns all rights, title, and interest therein to DFPS.
3: Grantee must give DFPS and the State of Texas, as well as any person designated by
DFPS or the State of Texas, all assistance required to perfect the rights defined in this
Section, without any additional charge or expense beyond the stated amount payable to
Grantee authorized under this Contract.
SECTION IV
NOTICE
A. NOTICE.
Except as otherwise required by this Contract, written notice will be:
1. By hand delivery or United States Mail, certified, return receipt requested or by
nationally recognized courier service to the Grantee's assigned Contract Manager; and
2. Effective on receipt by the Party.
B. NOTICE OF LEGAL MATTER OR LITIGATION.
Grantee will notify the assigned DFPS Contract Manager of any litigation or legal matter
related to or affecting this Contract within seven calendar days of Grantee becoming aware of
the litigation or legal matter.
C. NOTICE OF CHANGE IN CONTACT PERSON OR KEY PERSONNEL OR
MATTERS IMPACTING CONTRACT.
The Grantee will notify their assigned DFPS Contract Manager within ten days of any
change to the Grantee's Contact Person or Key Personnel or any matter impacting the
Contract, which includes but is not limited to changes to Grantee's name or identity,
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ownership, control, governing board membership, any problem or potential problem
associated with its performance or services, or payee identification number.
D. COMPLAINT REPORTING.
Unless otherwise noted in this Contract, DFPS will contact the Grantee when it receives a
complaint about the Grantee and advise the Grantee whether DFPS will conduct an
investigation or will coordinate with the Grantee for an investigation. When DFPS requires
the Grantee to conduct any part of the complaint investigation, Grantee must respond in
writing to DFPS with all information and according to DFPS's requirements and specified
time frames.
SECTION V
AMENDMENT
A. AMENDMENT.
Except as provided for in the Unilateral Amendments section below, this Contract can only
be changed by an Amendment executed by both Parties.
B. UNILATERAL AMENDMENT.
A Unilateral Amendment will be issued by DFPS and it will be effective 10 days after it is
sent to the Grantee. DFPS has sole discretion as to whether a change to the Contract will
require an Amendment. DFPS will issue a Unilateral Amendment to:
1. Correct an obvious clerical error;
2. Modify a contract number or Agency 1D number;
3. Incorporate new or revised state or federal laws, regulations, rules or policies;
4. Comply with a court order ori udgment;
5. Update service level description or daily rates;
6. Update Grantee's name as recorded by the Secretary of State, as required by law or as
authorized by DFPS;
7. Change either Party's Contract Manager or legal notice designee or contact information;
and
8. Change any recorded license number based on information obtained from the agency or
entity issuing the license.
SECTION VI
TERMINATION
A. TERMINATION FOR CONVENIENCE.
DFPS will terminate the Contract, in whole or in part, at any time when, in its sole discretion, .
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DFPS determines that termination is in the best interests of the State of Texas. The termination
will be effective on the date specified in DFPS's notice of termination.
B. TERIMINATION FOR CAUSE.
1. If the Grantee fails to provide the services or goods required by this Contract or fails to
comply with any terms or conditions of it, DFPS will terminate the Contract in whole or
part.
2. In addition to any other remedy allowed by law, Grantee will be responsible to DFPS for
all costs incurred by DFPS and the State of Texas to replace the Grantee. These costs
include, but are not limited to, the costs of procuring a substitute Grantee and the cost of
any claim or litigation that is reasonably attributable to Grantee's failure to provide
services or goods.
C. EQUITABLE SETTLEMENT.
Any early termination under this Contract will be subject to the equitable settlement of the
respective interests of the Parties up to the date of termination.
SECTION VII
GENERAL PROVISIONS
A. GOVERNING LAW AND VENUE.
This Contract and the rights and obligations of the Parties will be governed by and construed
according to the laws of the State of Texas, exclusive of any conflicts of law provisions.
Venue for any suit brought under this Contract will be in a court of competent jurisdiction in
Travis County, Texas unless otherwise elected by DFPS. Grantee irrevocably waives any
objection, including any objection to personal jurisdiction or the laying of venue or based on
the grounds of forum non conveniens, which it will now or hereafter have to the bringing of
any action or proceeding in such jurisdiction with respect to this Contract.
B. INDEMNITY.
The following applies to Grantees that are not governmental entities.
1. Grantee will defend, indemnify and hold harmless the State of Texas and its officers and
employees, and DFPS and its officers and employees, from and against all claims,
actions, suits, demands, proceedings, costs, damages, and liabilities, including attorneys'
fees and court costs, arising out of or resulting from:
a. Grantee's performance under the Contract, including any negligent acts or omissions
of Grantee, or any agent,_ employee, subrecipiem, or supplier _of the Grantee,_or any_
third party under the control or supervision of the Grantee, in the execution or
performance of this Contract,
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b. Any breach or violation of a statute, ordinance, governmental regulation, standard or
rule of Contract by the Grantee or any agent, employee, subgrantee, or supplier of the
Grantee, or any third party under the control or supervision of the Grantee, in the
execution or performance of this Contract;
c. Employment or alleged employment discrimination, including claims of
discrimination against Grantee, its officers, or its agents; or
d. Work under this Contract that infringes or misappropriates any right of any third
person or entity based on copyright, patent, trade secret, or other intellectual property
rights.
2. Nothing in this Contract will be construed as a waiver of DFPS' sovereign immunity.
C. BACKGROUND HISTORY CHECKS AND RIGIIT OF REMOVAL.
Before providing direct services, having direct client contact and/or access to client
records, the Grantee will submit information necessary for DFPS to conduct background
checks on its employees, subcontractors or volunteers according to DFPS Background
Checks Handbook under the applicable policy section at
htto://www.dfps.state.tx.us/handbooks/Background_ Checks/default.asp, including any
required disclosures. Furthermore, before the employee; subcontractor or volunteer can
provide direct services, have direct contact or access client records, the Grantee must
receive notice from DFPS that the background check has been approved.
If while providing direct services, having direct client contact and/or access to client
records, the Grantee becomes aware of any new arrest or investigation of abuse or neglect
conducted by any federal, state or local agency or board of an employee, subcontractor or
volunteer, then the Grantee will notify DFPS within ten business days of them becoming
aware of it. DFPS will determine if and when the employee, subcontractor or volunteer
can have direct contact with clients.
D. ASSIGNMENTS.
Grantee will not assign all or any portion of its rights under, interests in, or duties required
under this Contract without prior written consent of DFPS, which will be withheld or granted
at the sole discretion of DFPS. Except where otherwise agreed in writing by DFPS,
assignment will not release Grantee from its obligations under the Contract.
Grantee agrees that DFPS will, in one or more transactions, assign, pledge, or transfer the
Contract. This assignment will only be made to another state agency or a non -state agency
that is contracted to perform work for DFPS.
E. SEVERABILITY.
If any provision contained in this Contract is held to be unenforceable by a court of law or
equity, this Contract will be construed as if such provision did not exist and the non -
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enforceability of such provision will not be held to render any other provisions of this
Contract unenforceable.
F. SURVIVABILITY.
Termination or expiration of this Contract will not release either party from any liabilities or
obligations that the parties have expressly agreed will survive any such termination or
expiration, remain to be performed, or by their nature would be intended to be applicable
following any such termination or expiration, including maintaining confidentiality of
information and records retention.
G. FORCE MAJEURE.
Except with respect to the obligation of payments under this Contract, if either of the Parties,
after a good faith effort, is prevented from complying with any express or implied covenant
of this Contract by reason of war; terrorism; rebellion; riots; strikes; acts of God; any valid
order, rule, or regulation of any governmental authority; or similar events that are beyond the
control of the affected Party (collectively referred to as a "Force Majeure"), then, while so
prevented, the affected Party's obligation to comply with such covenant will be suspended,
and the affected Party will not be liable for damages for failure to comply with such
covenant. In any such event, the Party claiming Force Majeure will promptly notify the
Grantee of the Force Majeure event in writing of the reason for such delay, estimated
duration of the delay, and the steps taken to minimize the delay.
H. AUTHORITY OF DFPS STAFF.
DFPS staff are not authorized to sign non-DFPS forms, unless those forms have received
prior approval by DFPS. DFPS is not bound to the terms of any forms signed by
unauthorized staff.
L DISPUTE RESOLUTION.
For Grantees that are not governmental entities, the Parties will use the dispute resolution
process in Texas Government Code Chapter 2260 to resolve any dispute that arising under
this Contract.
J. WAIVER.
DFPS's failure to enforce any provision of this Contract or its payment for services or goods
provided under this Contract, will not constitute a waiver of any provision of the Contract.
K. HISTORICALLY UNDERUTILIZED BUSINESS (HUB). -
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For Grantees that are not governmental entities, the Grantee will provide pertinent details of
any participation by a HUB in fulfilling the duties and obligations arising under this
Contract.
L. CIVIL RIGHTS.
1. Grantee agrees to comply with state and federal anti -discrimination laws, including:
a. Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq.);
b. Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794);
c. Americans with Disabilities Act of 1990 (42 U.S.C. § 12101 et seq.);
d. Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-6107);
e. Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681-1688);
f. Food and Nutrition Act of 2008 (7 U.S.C. § 2011 et seq.); and
g. DFPS's administrative rules, as set forth in the Texas Administrative Code, to the
extent applicable to this Contract.
2. Grantee agrees to comply with all amendments to these laws, and all requirements
imposed by the regulations issued pursuant to these laws. These laws provide in part that
no persons in the United States will, on the grounds of race, color, national origin, sex,
age, disability, political beliefs, or religion, be excluded from participation in or denied
any service or other benefit provided by Federal or State funding or otherwise be
subjected to discrimination.
3. Grantee agrees to comply with Title VI of the Civil Rights Act of 1964, and its
implementing regulations found at 45 C.F.R. Part 80 or 7 C.F.R. Part 15, prohibiting a
Grantee from adopting and implementing policies and procedures that exclude or have
the effect of excluding or limiting the participation of clients in its programs, benefits, or
activities on the basis of national origin. Civil rights laws require Grantees to provide
alternative methods for ensuring access to services for applicants and recipients who
cannot express themselves fluently in English. Grantee agrees to take reasonable steps to
provide services and information, both orally and in writing and electronically, in
appropriate languages other than English to ensure that persons with limited English
proficiency are effectively informed and can have meaningful access to government
funded programs, benefits, and activities.
4. Grantee agrees to post applicable civil rights posters in areas open to the public informing
clients of their civil rights and including contact information for the HHSC Civil Rights
Office. The posters are available on the HHSC website at:
http://hhsc x.hhsc. texas.gov/system-suppo rt -s eryi c es/c ivil-rights/p ubl i cat ions.
5. Grantee agrees to comply with Executive Orders 13279 and 13559, and their
implementing regulations at 45 C.F.R. Part 87 or 7 C.F.R. Part 16. These provide in part
that any organization that participates in programs funded by direct financial assistance
from the United States Department of Agriculture or the United States Department of
Health and Human Services will not discriminate against a program beneficiary or
prospective program beneficiary on the basis of religion or religious belief. Grantee must
provide written notice to beneficiaries of these rights.
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6. Upon request, Grantee will provide Texas Health and Human Services Commission
(HHSC) Civil Rights Office with copies of the Grantee's civil rights policies and
procedures.
7. Grantee must notify HHSC's Civil Rights Office of any civil rights complaints received
relating to its performance under this Contract. This notice must be delivered no more
than ten calendar days after receipt of a complaint. This notice must be directed to:
HHSC Civil Rights Office
701 W. 51st Street, Mail Code W206
Austin, Texas 78751
Phone Toll Free: (888) 388-6332
Phone: (512) 438-4313
TTY Toll Free: (877) 432-7232
Fax: (512) 438-5885
M. PERAUT AND LICENSE.
Grantee will be responsible at their expense for obtaining all permits and licenses required by
city, county, state or federal rules, regulations or laws necessary or required for the Grantee
to provide services or goods under this Contract.
N. WARRANTY.
Grantee warrants that all services, deliverables and work done under this Contract will be
completed in a manner consistent with generally accepted standards in the applicable trade,
profession, or industry and conform to or exceed the specifications set forth in the Contract
and be fit for ordinary use, of good quality, and contain no material defects.
O. E-VERIFY/EMPLOYEE ELIGIBILITY.
By entering into this Contract, Grantee certifies and ensures that it utilizes and will continue
to utilize, for the term of this Contract, the U.S. Department of Homeland Security's e -Verify
system to determine the eligibility of all persons employed during the contract term to
perform duties within Texas and all persons (including subgrantecs) assigned by the Grantee
to perform services, deliverables and work pursuant to the Contract.
P. REPORT OF WASTE, FRAUD OR ABUSE.
Grantees who suspect fraud, waste or abuse (including employee misconduct that would
constitute fraud, waste, or abuse) are required to immediately contact both the Texas HHSC
_Office of -the Inspector_General.at 1-800-436-6184 and the Texas.State Auditors Office at
https://sao.fraud-texas.gov/ReportFraud/.
Q. Cultural Competence.
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1. Grantee will make reasonable efforts to provide services that meet each client's
individual needs and takes into consideration the intellectual functioning, literacy, level
of education and comprehension ability of each client in order to ensure that all
information is presented in a way that meets each client's individual needs.
2. Grantee will provide services in the client's primary language either directly by Grantee
or by a DFPS approved translator.
3. Grantee will have a cultural competence mission statement, core values or other similar
guidance that provides how the Grantee will effectively provide these services to clients
of various cultures, races, ethnic backgrounds and religions in a manner that recognizes
and affirms the client's worth, protects and preserves the client's dignity and ensures
equity of service delivery.
SECTION VIII
CERTIFICATIONS & AFFIRMATIONS
As applicable to this Contract, Grantee certifies and affirms that by entering into this Contract
that these certifications and affirmations apply to Grantee, and all of Grantee's principals,
officers, directors, shareholders, partners, owners, agents, employees, subrecipients, independent
Grantees, and any other representatives who will provide services under, who have a financial
interest in, or otherwise have an interest in this Contract.
A. Grantee has not given, offered to give, and does not intend to give at any time hereafter any
economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or
service to a public servant in connection with this Contract.
B. Under Texas Government Code §§ 2155.006 and 2261.053 (relating to convictions and
penalties regarding Hurricane Rita, IIurricane Katrina or other disasters), Grantee
acknowledges that it is not ineligible to receive this Contract and this Contract will be
terminated and payment withheld if this certification is found to be inaccurate.
C. Under Texas Family Code § 231.006 (relating to delinquent child support), Grantee
acknowledges that it is not ineligible to receive the specified grant, loan, or payment and
acknowledges that this Contract will be terminated and payment will be withheld if this
certification is found to be inaccurate.
D. Grantee is not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any federal department or
agency under the regulations implementing Executive Order 12549 and Executive Order
12689, Debarment and Suspension, 2 C.F.R. Part 376, and any relevant regulations
promulgated by the department or agency funding this project. Grantee agrees that this
provision will be included in its entirety in Grantee's subcontracts if payment in whole or in
part is from federal funds. Furthermore, Grantee acknowledges that it has not been subjected
to suspension, debarment, or similar ineligibility determined by any state or local
governmental entity.
Page 14
P9. `S
N502 FORM -5645G
MAY 2018
ATTACHMENT C
DFPS GRANT UNIFORM TERMS & CONDITIONS
E. Grantee is not listed on the federal government's terrorism watch list described in Executive
Order 13224. Entities ineligible for federal procurement are listed at
https://www.sam.gov/portaUpublic/SAM/. This Contract will be terminated and payment
withheld if this certification is inaccurate. This provision will be included in its entirety in
Grantee's subcontracts if payment in whole or in part is from federal funds.
F. Under Texas Government Code § 669.003 (relating to contracting with the executive head of
a state agency), Grantee acknowledges that it is not the executive head of DFPS, was not at
any time during the past four years the executive head of DFPS and does not employ a
current or former executive head of DFPS.
G. Grantee acknowledges that it is not currently delinquent in the payment of any franchise
taxes owed to the State of Texas under Texas Tax Code Chapter 171.
H. Payments to Grantee and Grantee's receipt of appropriated or other funds under this Contract
are not prohibited by Texas Government Code §§ 556.005, 556.0055 or 556.008 (relating to
use of appropriated money or state funds to employ or pay lobbyists, lobbying expenses, or
influence legislation).
I. Grantee will comply with Texas Government Code § 2155.4441 (preference for purchase of
products produced in the State of Texas).
J. Grantee has not violated state or federal antitrust laws and has not communicated its bid for .
this Contract directly or indirectly to any competitor or any other person engaged in such line
of business. Grantee hereby assigns to DFPS any claims for overcharges associated with this
Contract under 15 U.S.C. § 1, et seq., and Texas Business and Commerce Code § 15.01, et
seq.
K. If the Grantee is a "Company" under Texas Government Code § 808.001, at the time of
executing this Contract, that it is not boycotting Israel and will not boycott Israel during the
term of this Contract.
Page 15
Pg. 6
N502 FORM-5622GCWIVE
JUNE 2018
ATTACHMENT D
DFPS GRANT SUPPLEMENTAL & SPECIAL CONDITIONS
SECTION I
SUPPLEMENTAL CONDITIONS
The DFPS Uniform Terms and Conditions are modified for this Contract as follows.
A. Section II(D) is modified by adding the following language as Subsection 5:
The County may, without prior DFPS approval, provide access to records and/or
information concerning children receiving services under this Contract by the DFPS
to properly identified individuals appointed by a court of competent jurisdiction that
are volunteers or employees of Court Appointed Special Advocates (CASA),
guardians ad &tem, and/or attorneys ad litem in accordance with Texas Family Code
Section 107.006. In order to confirm that an individual who is accessing records and
information is appointed by a court of competent jurisdiction, the County should:
a. If such individual is an employee of the CASA, guardian ad literal or attorney ad
litem, review for a valid court order;
b. If such individual is a CASA volunteer, review for a valid court order and a
notification letter of volunteer assignment and acceptance, that clarifies the
individual's appointment to the child for whom records or information is sought,-
or
ought;or
c. If County cannot readily determine the identity or authority of an individual
appointed by a court of competent jurisdiction, then County should obtain written
approval from DFPS prior to granting access to records or information.
B. Section VII(C) is deleted and replaced with the following language.
Background Checks and Removal.
I. For the purposes of background checks, members are considered volunteers.
2. If members have regular access to DFPS clients, a background check is required and
the Grantee will submit information necessary for DFPS to conduct background
checks on its volunteers according to DFPS Background Checks Handbook under the
applicable policy section at
http://www.dfps.state.tx.us/handbooksBackground Checks/default asp, including
any required disclosures. Furthermore, before the volunteer can have regular access to
DFPS clients, the Grantee must receive notice from DFPS that the background check
has been approved.
3. If while providing direct services, having direct client contact and/or access to client
records, the Grantee becomes aware of any new arrest or investigation of abuse or
neglect conducted by any federal, state or local agency or board of an employee,
subcontractor or volunteer,. then the Grantee, will. notify DFPS within ten business
days of them becofn rig aware of it. DFPS will determine if and when the employee,
subcontractor or volunteer can have direct contact with clients.
Page 1
�Yi l<
N502 FORM-5622GCWIVE
JUNE 2018
ATTACHMENT D
DFPS GRANT SUPPLEMENTAL & SPECIAL CONDITIONS
SECTION H
SPECIAL CONDITIONS
In addition to the DFPS Grant Uniform Terms and Conditions, the Grantee agrees to comply
with the following DFPS Grant Special Conditions.
A. PAYMENTS UNDER STATE PLANS APPROVED UNDER TITLE IV -E AND TANF.
As applicable, Grantees must seek payment or adjustment to payments in accordance with
the time limit specified in 45 Code of Federal Regulations (CFR) 95.1 that provides a two-
year (eight quarter) time limit for a State to claim Federal financial participation in
expenditures under State plans approved under Title IV -E and Temporary Assistance for
Needy Families (TANF).
Any invoice or amended invoice, that is submitted to DFPS later than seven quarters after the
end of the quarter of the expense will not be processed unless DFPS determines that
submission for payment of the bill to the federal government can be executed within the time
limits provided in the CFR.
B. BACKGROUND HISTORY CHECKS - DISALLOWANCE OF TITLE IV -E FUNDS.
If this contract is funded in part or whole by Title IV -E Funds, then during a federal audit, if
there is a finding that Grantee has not performed required Checks within the timeframes
required by the Grantee, this finding can result in a disallowance of Title fV-E funds claimed
on behalf of the client. In addition to any other remedy under this Contract, DFPS can
require the Grantee to reimburse DFPS for such disallowances, including disallowed costs
related to foster care maintenance payments, administrative costs and interest.
C. REPORTING ABUSE, NEGLECT, OR EXPLOITATION.
Grantee will report any suspected case of abuse, neglect, or exploitation to the appropriate
authority as required by the Texas Family Code Chapter 261. All reports must be made
within 24 hours of the discovery of the suspected abuse, neglect, or exploitation.
D. SUBCONTRACTING.
As applicable under the Contract, Grantee will comply will comply with the following.
1. Grantee will be responsible to DFPS for any subgrantee's performance under this
Contract. Subgramees providing services under the Contract will meet the same
requirements and level of experience as required of Grantee.
2. No subcontract under the Contract will relieve Grantee of responsibility for ensuring the
requested services are provided.
Page 2
t 104
�jPli:
G
N502 FORM-5622GCWIVE
JUNE 2018
ATTACHMENT D
DFPS GRANT SUPPLEMENTAL & SPECIAL CONDITIONS
3. Grantees planning to subcontract all, or a portion, of the work to be performed will
identify the proposed subgrantees.
4. Subcontracting will be solely at Grantee's expense.
5. DFPS retains the right to check subgrantee's background and approve or reject the use of
submitted subgrantees.
6. Grantee will be the sole contact for DFPS and Grantee will list a designated point of
contact for all DFPS inquiries.
7. Grantee will include a term in all subcontracts that incorporates this Contract by
reference and binds subgrantees to all the requirements, terms, and conditions of this
Contract related to the service being provided by the subgrantee, as well as explicitly
hold that this Contract controls in the event of any conflict with subcontract. DFPS
approval of Grantee's use of any subgrantee is conditioned upon the extent that any
subcontract does not conflict with any requirements of the Contract between DFPS and
Grantee.
8. Payments to subgrantees will be made pursuant to the Texas Prompt Payment Act (Texas
Government Code Chapter 2251).
E. INFORMATION SECURITY REQUIREMENTS.
Grantee must comply with the following:
1. The DFPS IT Security Policy located at:
https://www.dfps.state.tx.us/PCS/About_PCS/documents/Grantee_Information Security.
pdf
2. Upon reasonable notice, Grantee must provide, and cause its subgrantees and agents to
provide, DFPS or its designee, prompt, reasonable, and adequate access to any
information security records, books, documents, and papers that are directly pertinent to
the performance of the Contract including, but not limited to:
a. Grantee information security policies, procedures, standards, guidelines;
b. Grantee security violation reports;
c. Grantee employee security acknowledgement agreements; and
d. Lists of Grantee's employees, subgrantees, and agents with authorized access to
DFPS confidential information.
3. The information in Subsection 2 above is subject to DFPS' review and approval. Neither
DFPS' review or approval, nor its failure to review or approve, will relieve, waive, or
satisfy any of Grantee's obligations under this Contract.
4. Grantee will provide, and will cause its subgrantees and agents to provide, to DFPS, upon
reasonable notice, written certifications of compliance with controls and provisions
relating to information security, including but not limited to, those related to confidential
data transfers and the handling and disposal of Personally Identifiable Information (PII).
— -- -
Acceptable forms o written comp ranee may lies but are not invited to: — - -
a. The American Institute of Certified Public Accountants' Statement on Standards of
Attestation Engagements 18 ("SSAE 18") or similar subsequent report;
b. General Security Controls Audit;
Page 3
Vol
E.
�� pg.
L
N502 FORiNI-5622GCWIVE
JUNE 2018
ATTACHMENT D
DFPS GRANT SUPPLEMENTAL & SPECIAL CONDITIONS
c. Application Controls Audit;
d. Vulnerability Assessment; and
e. Network/Systems Penetration Test.
F. REMOVAL OF ACCESS.
Grantee will immediately remove access capabilities to any DFPS automated/intemet-based
application(s), or immediately notify DFPS that access to such applications needs to be
terminated for an employee, subgrantee, or volunteer whose employment, subcontract, or
volunteer terns with Grantee has ended for any reason.
Pale 4
19-012 Carpet Cleaning
Tabulation
October 1, 2018 -September 30, 2020
Location
Estimated SQFf
Asure Carpet
Enviro USA Inc.
UBM Enterprise, Inc.
Ag Extension
2,600
$300.00
$494.19
$520.00
Adult Probabtion
11,500
$1,300.00
$1,725.15
$1,035.00
Brazos Center
9,400
$1,400.00
$1,410.15
$1,128.00
Health Department
8,430
$400.00
$1,282.50
$1,011.60
Juvenile Justice Center
15,385
$3,700.00
$2,212.50
$1,384.65
Road and Bridge
2,500
$280.00
$487.50
$500.00
Tax Office
6,000
$700.00
$922.50
$720.00
Maxwell Building
6,400
$640.00
$960.15
$768.00
Justice of the Peace Pct 3
2,700
$300.00
$513.19
$540.00
Courthouse
53,000
$4,770.00
$5,565.10
$4,240.00
Administration Building
47,300
$4,250.00
$4,966.50
$3,784.00
Sheriff's Office
12,000
$1,300.00
$1,440.12
$1,080.00
Exposition Complex
24,350
$2,400.00
$2,922.12
$2,922.00
Lily Building
2,944
$250.00
$577.50
$588.80
Cost per Square Foot for Spot Cleaning
$0.30 with $45.00 Max
$0.27
$0.23
Totals
$21,990.00
$25,479.17
$20,222.05
Notes:
Withdrew bid, can't
meet scope of work
Recommended award to: Asure Carpet Cleaning
prov by Co missioner rt on this day of �_ 2018 by _
e
olding the position of Bn1 j �J
n6 id,
1�)
1�
IQ 2019-018 Grease Trap Pumping
October 1, 2018 - September 30, 2020
G&L Wastewater Services, LLC
Liquid Environmental Solutions
Waste Water Transport Service
Tank Size by
Cost per gallon Cost per Tank
Cost per gallon Cost per Tank
Cost per gallon Cost per Tank
Gallons
pumped
pumped
pumped
Brazos County
1000
$0.36
$360.00
$0.338
$338.00
$0.327
$327.00
Detention Facility
Juvenile JusticeCenter
1900
$0.36
$684.00
$0.229
$435.10
$0.327
$621.30
Brazos Center -
150
$0.82
$123.00
$1.66
$249.00
$0.80
$120.00
Expo Center
750
$0.36
$270.00
$0.429
$321.75
$0.327
$245.25
Expo Center i
20
$2.52
$50.40
$12.50
$250.00
$2.50
$50.00
Total:
$4.42
$1,487.40
$15.156
F$1,593.85
$4.281
$1,363.55
How Many days will Service be done
2 Days
1-3 Days
2 Days
after request for service?:
RECOMMEND AWARD:
this Ja day 2018 by
pro d by mmissioner
Louon
of
.10 olding the position of(�74�Lf7
J
1�
1�
*T Brazos County
�r
Purchasing Department
200 S. TX AVE., SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
BRAZOS COUNTY
BID/RFP/RFQ DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to advertise
and go out for Bid on the following:
DATE: September 4, 2018
BID NUMBER: 19-028
TITLE: Cutback Asphalts
REQUESTING DEPARTMENT: Road & Bridge
APPROVAL SIGNATURE:
Duane Peters, County Judge
DATE APPROVED: //q//<D
Vot. Pg.
Vol. Pg. 1�
1�
BID TABULATION #19-057R (Previously 18-028)
Lane Striping and Pavement Markers
November 26, 2018 through November 25, 2019
--.!!/rz
1$ a r� r,
1,4,,.E
Nelson Striping Services
y DIJ ConsWctlon Inc
,u ,J f
h 1-'I. -z t'. - 1✓y £ c ,:yy y,FJ. i
_
ITEM
DUANTITY
UDM
DESCRIPTION
Unil Price
Total PdceUn
lPilca.TotalPdLe
1
20,0011
LF
4"ReOectadxetl Markings(SLDpfte-aide
51.00
$20000.00
2
20,000
LF
O'Thermo Mailings SLDI(Ro-sidpe7
$1.00
$20,00000
?.50:58.....:511,600.00�
0
5,000
LF
d" Renectadaed Mailin9(6RKI(Re-sMpC))
$1.00
$5,000.00
�'fODOrL
4
5,000
LF
4" Thermo Markings 611K(Re-916pel
$1.00
$5,000.00tE2900.00
5
80,000
LF
d" Reflectadaed Marklons SLD(Layout
11.00
$80,000.00
«:5503,
6
80,000
LF
d" Thermo Markings (SLDI La out)
51.00
$80.000.00561:200.00'+0
T
12,000
LF
4" Ranactorized Markin s BRK(La ant)
$1.00
$12,000.00
,MS0.36,.
a
12,000
LF
a -Thermo Markings 6RKILayeul
$1.00
$12,00000
50.64 x 5]680.00
9
500
LF
12' Reflectodzed Mialdn s(SLD)(Re-sMpm
$1.00
$500.00
3140 � S1 700.00 ?
10
500
LF
112" Theme M1ldrkings SLD ftesM a
$1.00
$500.00
. 1
5$090 ✓' S2450.00
it
500
LF
12"R.0.cd dzed Markings SLD Le out)
$1.00
$500.00'.eSd.3-6
4 g2,t00.00.,
12
WO
LF
12' Thermo Markings SLDI(La out)
$1.00
$500.00
h#$666 53300.60
13
200
LF
18" Rafl.cWrb,ed Marklnas SLD RPeldpe)
$1.00
$200.00
:x Sea$ --- .,,.fix 5690.001:
14
200
LF
18" Thermo MaMings(9L01(Re-std a)
$1.00
$200.00
15
200
LF
18" Rofloct.,zed Marklnas SLD La out
$1.00
$200.00
','ESAO 51080.00 -.Y:
16
20(1
LF
is- Thermo Mailings SLD)(Layout)
$1.00
$200.00
$11:05 .'$2210.00 J
iT
200
LF
24"R011eptarlxed Markings SLDI(Re-std a
$1.00
5200.00
•.:li, ct: f.
..54.43..,._3890.00.., .r
10
200
LF
23"Thermo Markin s(SLD)Ro-sMpO)
$1.00
$200.00
19
200
LF
24" Renectarize0 McMln s SLD La ouq
$1.00
$200.00
V'SSAO 631,080.00
20
200
LF
24" Thermo Markings(SLDILayout)
$1.00
$200.00
r51105 ,.�S2210.00
21
10
EA
4' Ronacto-zed Directional Arrow
$20.00
$200.00
r.
'Zvoca, 5400,00. ,.
22
10
EA
4' Thermo Directional Arrow
$20.00
$200.00
-31]0.00,...
23
10
EA
8- Reflected..ol Dircellonal Army
$20.00
$200.00
5.ro
3105. 00 S10S0.00 -�
10
$105.0a,
34
10
Ea
8'Tmormo Directional Mow
$20 .00
$200.00
w, r.
... g205�.00 ,, ,.,"„52,850.00.,
25
10
EA
O'ReOoetorizetl Combination Mow
$20.00
$200.00
k,'$4
26
10
EA
4' Thermo Cambination A(row
520.00
S200.U0
.51]0 01 SI 700.003 '
'
27
10
FA
8' Raflectedzed Combination Mow
$20.00
$200,00
5110.00 *'''51'100.00 •-
28
10
EA
0' Theme Combination Arrow
$20.00
$200.00
r0q:
...$335.00.. r. ._53350,00..,, I'
29
500
SOFT Eliminate Existing Pavement Marklnas
$1.00
$500.00
-'$1100,-,�l36;500.00 -�
30
20
HR
Pressom Cleaning
$20.00
$400.00
1YSR500!1 #'-.v1$6,500.00;:^-,
Fp n
i
Ji
2,000
FA
4"Type ll -M Raisetl Reflective Pavement Markers
E20A0
540,00000
$5.16 '.510300.00,5-;
1 lS120400.:,1
32
500
EA
4" Type [-A Raised Reflective Pavement Markers
$20.00
$10,00000
S2.4o'r, S,
33
20
EA
Reflectodzed Railroad Crossing
$20.00
$400.00
.3226.00 545p0.00 r.
25616.00 t'S
34
20
EA
Theme Railroad Crossing
$20.00
$400.00
1J 500,00 *t
35
1,000
EA
Flmdbla Chip Seal Markers (yell.w&white)
$20.00
$20,00000
SL30 ...51,500.00,.-.
36
2,000
EA
Removal of4"Raised Reflective Pavement htalxars
$20.00
$40,000.00
.:52.00
JT
20
EA
6.0• x 8.0' me word ONLY watorbased
$20.00
3400.00
.:$120.00! .,5...5;400.00..:;
38
20 20
EA
s.0•ze.0'the word ONLY Thermo
520.00
$400.00
-330.0
;$330.00.1 _.56,600:00
39
2,000
EA
4" Type IC Ralsod Reflective Pavement Markers
$20.00
$40,000.00
-„$6.45 k1 .x310606.004.. )�
60
30
EA
Handleap Symbol
$20.00
f6f10.00
555:0051866:000 �r1;
41
Soo
FT
Paint Only Red CurblFire Lane Tow Awav Zeno
$1.00
$500.00
42
2,000
LF
Paint Only yellow or white Pardon lot Space striping
51.00
$2,000400
' 43
- 2000'-
' LF -
P.Alr1 lot std In la out' - " - -
-$1.00 '
" $2,000.00
z E090L- 51.800.00 ,
Grand Totals:
E396,800.00
T`+„ 5223 J66'o0.?'
RECOMMENDATION:
DIJ Construction, Inc.
A by ommissione urt on this day of
R)
618 b
Trove
holding the position of
Vol. Pg. 1�
1�
�n Brazos County
Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
August 21, 2018
DIJ Construction Inc
PO Box 1609
Bertram, TX 78605
Re: Renewal of Contract #19-057R for Lane Striping and Pavement Markers for Brazos County.
Brazos County appreciates the quality work your company has provided and would like to exercise the
renewal option for Lane Striping and Pavement Markers 19-0578, previously known as 18-028.
All terns, conditions, and pricing shall remain the same. This renewal term will be for one year from
November 26, 2018 to November 25, 2019. A new payment and performance bond in the amount of
$155,000.00 is also required for this renewal. The bond is not required until the start (late of the
renewal: November 26, 2018.
To accept the renewal option, please fill out the information and sign below. Return the signed
documents by email to knachliuger@brazoscountytx.gov or fax to (979) 361-4293, please then submit the
original signed documents and an updated Certificate of Insurance by mail to the address listed above.
Please return acceptance as soon as possible. If you have any questions, I may be reached at (979)
361-4285.
Contact Name: ! I d`^ -,:, ', Telephone: -5 1 Z -S S S- Z-7 G i_
E -Mail: w 2_ 5
DIJ CONSTUCTION INC.
Autho zed Siature
,.
MEOW
Duane Peters, County Judge
cb -'j l �
Date
) D
Date
pg.
11
#`T* Brazos County
Purchasing Department
gyp•
200 S. TX AVE., SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
BRAZOSCOUNTY
BID/RFP/RFQ DOCUMENTATION SHEET
The Purchasing Department would like to request Commissioner's Court approval to advertise
and go out for Bid on the following:
DATE: September 4, 2018
BID NUMBER: 19-062
TITLE: Horse Stalls, Panels, and Portable Bucking Chutes
REQUESTING DEPARTMENT: Expo
APPROVAL SIGNATURE:
Duane Peters, County Judge
DATE APPROVED:g7 IyI I q
Vol. °Z Pg.
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
Page 1 of 1 19
0
DEPARTMENT:
Road and Bridge NUMBER: CC2018-Millican Stop Final Plat
DATE OF COURT MEETING:
9/4/2018
ITEM:
The Final Plat of Millican Slop being 4.308 Acres, 3 Lots - 1 Block; E.M. Millican Survey,
A-40: Brazos County, Texas. Site is located in Precinct 1.
TO:
Commissioners Court
FROM:
Karen Tyler
DATE:
08/29/2018
FISCAL IMPACT:
False
BUDGETED:
False
DOLLARAMOUNT:
$0.00
NOTESIEXCEPTIONS: Owner: 7201 Fairbanks, LLC
Engineer/Surveyor: C.A.D. Services, LLCNVisnoski Land Surveying, LLC
ATTACHMENTS:
File Name Description Type
Millican Stop- Application for Development Backup Matenal
Application for Development.odf
Millican stop - FINAL PLAT 08.2018.pdf Plat Backup Material
Duane Peters Date
County Judge
Vol. "% P9. �7
hrira•//hravnc nnvncaaenAa nnm /a aenAawah/CnaerSheat acm9TtrmTll=17kr? 9/a/ifll R
ID
COPY = .
of
original application
PLAT APPLICATION
Brazos County Road & Bridge Office
2617 SH 21 West
Bryan, TX 77803
Telephone: (979) 822-2127
Fax (979 775-0456
Email: nlats@brazoscountvtx.cov
Notification of Application completeness will be given within 1g days of Application date. All Incomplato Applicata n will be rejected.
This Appllcatlon shall expire five (5) years from the Application date of the project.
❑ MASTER PLAN [/� 13 SIMPLIFIED PLA 1/ 13 PRELIMINARY PLAN
FINAL PLAT ❑ AMENDING PLAT ❑REPEAT
APPLICATION DATE': 04118(2018
RESUBMITTAL:
❑ YES (3 NO
PROJECT I SUBDIVISION NAME: Millican Stop
RENTAL COMMUNITY
PROJECT ADDRESS OR LOCATION'. 22168 FM 159,
Millican
TX 77866
LEGAL DESCRIPTION: 4.3DBAC, E.M. Millican Survey, A-40,
(14373/243) R33112 R363290
IF RESUBMITTAL, PROJECT FORMERLY KNOWN AS:
On rare occasions greater floods can and will acne and food heights may he Increased by man-made or natural causes. Issuance of a Floodplain
Permit In accordance with the Brazos County Flood Damage Prevention Ordinance does not Imply that Development outside the areas of special
NUMBER OF LOTS. 3
TOTALACREAGE 4.308
JURISDICTION: ❑ CITYLIMITS ❑
ETJ ($ OUTSIDE ALL CITY LIMITS AND ETJS
Notification of Application completeness will be given within 1g days of Application date. All Incomplato Applicata n will be rejected.
This Appllcatlon shall expire five (5) years from the Application date of the project.
r;,^w_4 v �TxD'OT RIGHT.OF WAY/' t� '`*a' ?�v
WILL ANY CONSTRUCTION OCCUR IN .. . ■ YES 0 NO
COUNTY ENGINEER IN ADOBE (.pdf file) ® AutoCAD (Awg fie) (Email To: plals@bmzosmunW.gov
911 ADDRESSING Z ADOBE (.pdf file) ® AutoCAD (.dwg file) (Email To: ois0brazosmuntvtx.00v)
Brazos County Subdivision Regulations _ Page 77
J
l01. � Pg• -1=-
❑ MASTER PLAN [/� 13 SIMPLIFIED PLA 1/ 13 PRELIMINARY PLAN
FINAL PLAT ❑ AMENDING PLAT ❑REPEAT
•S -
(& RESIDENTIAL 0 MANUFACTURED HOME
f3 COMMERCIAL
RENTAL COMMUNITY
❑ OTHER (Please explain):
••e•
IS ANY OF THE PROPERTY LOCATED IN A FLOODPUUN OR FLOOD HAZARD AREA? ❑ YES IN No
Acknowledgment: The flood hazard boundary maps and other flood data used by Banos County In evaluating flood hazards to proposed
Developments are considered reasonable and accurate far regulatory purposes and are based on the best available scienflficand engineering data
On rare occasions greater floods can and will acne and food heights may he Increased by man-made or natural causes. Issuance of a Floodplain
Permit In accordance with the Brazos County Flood Damage Prevention Ordinance does not Imply that Development outside the areas of special
flood hazard will be he from flooding or two damage. Issuance of a permit shall not create liability on the pan of Grams County or any officer or
employee of Brazos County in the event flooding or good damage does occur. ,.
r;,^w_4 v �TxD'OT RIGHT.OF WAY/' t� '`*a' ?�v
WILL ANY CONSTRUCTION OCCUR IN .. . ■ YES 0 NO
COUNTY ENGINEER IN ADOBE (.pdf file) ® AutoCAD (Awg fie) (Email To: plals@bmzosmunW.gov
911 ADDRESSING Z ADOBE (.pdf file) ® AutoCAD (.dwg file) (Email To: ois0brazosmuntvtx.00v)
Brazos County Subdivision Regulations _ Page 77
J
l01. � Pg• -1=-
Brazos County Subdivision Regulations Page 78
Vt11, _ 7 Pg.
Y
FIRM NAME:
CONTACT: Les Thompson
ADDRESS: 14741 CR 446
CITY: Navasota
STATE: TX ZIP: 77868
PHONE: 713-829-4900
FAX:
EMAIL: inndbOVetide@gmail.com
FIRM NAME:S
CONTACT: (all same as above)
ADDRESS:
CITY: STATE:
ZIP:
PHONE:
FAX:
EMAIL:
a � �
FIRMNAME: C.A.D. Services, Inc.
CONTACT:
ADDRESS: 4022 Acorn Lane
CITY: Porter
STATE: TX ZIP: 77365
PHONE: 713-412-0268 FAX
EMAIL:
SURVEYOR-IN,FORMATION-sn"'
FIRM NAME: Wisnoski Land Surveying LLC
CONTACT: Steven Wisnoski
ADDRESS: PO Box 1744
CITY: Navasota STATE: TX
ZIP: 77868
PHONE: 936-870-7100 FAX:
EMAIL' Steven@WLSurveyCo.com
FIRM NAME:
CONTACT:
ADDRESS:
CITY: STATE:
ZIP:
PHONE:
FAX:
EMAIL:
Brazos County Subdivision Regulations Page 78
Vt11, _ 7 Pg.
A tY iSY'��
µ ��:• • o - e , f,r- pt�1 11'tl.iCai� � e • p :���..�-
By my signature, 1 hereby affirm that 1 am the property Omer of record. or if the Applicant is an organiza0cn orbustness entity, that authorization
has been granted to represent the Owner. organization 0 -business In this Application.I codify that the preceding information is complete and
ainumte, and it is understood that I agree to the DavelopmandSubdivlsicn of this properly. j
SIGNATOR— i`_
PRINTEDlA`E:
DATE:
SIGNATURE:
}PRINTED NAME:
j DATE:
Byslgning this form, the Owneraf Iho propertyauthorizes Brazos County to beginproceedings In accordance—with the procoss forthis type of Application
ind[caled on page one of this Applimdon. The Owner further acknowledges that submission of an Application does not in any vray obligalo the County to
approve the Appllcalien and dhal although County staff may make certain rammmendalians regarding this Applio6on. The Commissioners Court may
not follow that rerammerMadon and may make a final decision that does not mnfarm to the staffs recommendation.
MASTER PLAN: No charge I SIMPLIFIED PLAT: 5100 �I PRELIMINARY PLAN: 5150'+SSperiat
FINAL PLAT: $150-510 per lot AMENDING PLAT: $100 'REPEAT: 5150 I
DATE APPLICATION RE EIVEO:-I ?�7o 901P, DATE APPLICATION RECENED/REJECTED: _I^7
SIGNATURE: T^ SIGNATURE'. i
Rece.p: of this Appliwdony Brazos County does riot providii conlrunalion or acceptance of a complete Application. nor does it votive
requirements for any additional infonnalion not contained as pan of this Application whIcn may also be needed as a part of the review process,
Application Check List;
Copies of finished plat with corrections (if any):
0 Three (3) hard copies to Brazos County
❑ One (1) .pdf copy to Brazos County
❑ One (1) .dwg copy to Brazos County
❑ One (1) hard copy to Brazos County Health District
❑ One (1) hard copy to Brazos County 911
❑ One (1) hard copy to local Water District or Company
Letters of approval (to be sent by the approving institution directly to Brazos County Engineering)
❑ Letter from Brazos County Health District -For On-site sewage evaluation.
❑ Letter from Brazos County 911 - For Road names.
❑ Letter from Water District or Company. - Staling water availability, etc.
If property is within an Extraterritorial Jurisdiction (ETJ) of a City:
Approval notification from appropriate City
Applicant attests that they haye_signed this Application yn th_�capacity-designate�if any_and.further_atteslslhat
the.; have read document and the statement contained herein and any attached are true and factual. All
Applicants are encouraged to review the County Regulations prior to any plat submittal. It is understood that this
Application is not finished or dated until all documents listed above are filed at the Brazos County Engineering
Office and all applicable blanks are filled in the Application above.
Brazos County Subdivision Regulations ge 79 .
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
Page 1 of 1 19
71
DEPARTMENT: CC 2018 - Right of Way
Road and Bridge NUMBER: Acquisition -James R. Saunders -
Arrington Road - 0.083 acre
DATE OF COURT MEETING: 9/4/2018
ITEM: Acceptance of a Special Warranty Deed from James R. Saunders, Doris Saunders, Walter
Scott Saunders and Christine Ann Saunders for 0.083 of one acre of land to he used for
improvements to Arrington Road located in Precinct 1.
TO: Commissioners Court
FROM: Darrell Kolwes
DATE: 08/28/2018
FISCAL IMPACT: False
BUDGETED: False
DOLLAR AMOUNT: $0.00
ATTACHMENTS:
File Name Description Type
Right of Way Acquisition - James R.
Right of Way Acou ston - James R Saunders - Aninoton Road - 0083 acreodf Saunders - Arrington Road -0.083 Backup Material
acre
PPR
Duane Peters Date
County Judge
Vol:Pg. �� 1
h++..�Jlh.00ne .mmca nPn Aa rnm/a Henri a�xreh/('nvar.Q}re?t ncny?TtPmTT)=17RSQ Q/d/7711 R
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON,
YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING
INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN
REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS:
YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER
Arrington Road
Special Warranty Deed
THE STATE OF TEXAS § KNOW ALL MEN
§ BY THESE PRESENTS:
COUNTY OF BRAZOS §
GRANTOR(S): JAMES R. SAUNDERS, DORIS SAUNDERS, WALTER SCOTT
SAUNDERS and CHRISTINE ANN SAUNDERS
Grantors Mailing Address:
2401 Kapalua Place
Pflugerville, Texas 78660
GRANTEE: BRAZOS COUNTY, TEXAS
Grantee's Mailing Address:
300 East 26th Street
Bryan, Texas 77803
Consideration:
Ten and No/100 dollars (510.00) and other good and valuable consideration, the
receipt and sufficiency of which is hereby acknowledged.
Property (including any improvements):
All that certain lot, tract or parcel of land being 0.083 of one acre, more or less, being
situated in the AUGUSTUS BABILLE SURVEY, Abstract No. 75, Brazos County,
Texas and being a part of that certain Called 10.00 acre tract as described in deed
from James R. Saunders and Doris Saunders to Walter Scott Saunders of record in
Volume 14092, Page 49, Official Records of Brazos County, Texas, and being further
described.in Volume 334, Page.19.1, Deed Records of.Brazos County, Texas, said . .
0.083 ofone acre being more particularly described by metes and bounds description
as shown in Exhibit"A attached hereto and made a part hereof for all purposes.
Page 1 of 3
Reservations from and Exceptions to Conveyance and Warranty:
There is hereby EXCEPTED and RESERVED from this conveyance, and retained in
favor of the Grantor, their heirs, executors, administrators, successors and assigns, in
perpetuity, all of the all, gas, liquid hydrocarbons, residue gas, the products and by-
products of the foregoing, sulphur, coal, lignite, uranium, and all other minerals in,
on or under the hereinabove described property; provided, however, Grantor, their
heirs, personal representatives, executors, successors and assigns shall have no right
of ingress and egress at any times for the purpose of mining, drilling, exploring,
operating and developing said lands for oil, gas, and other minerals or for storing,
removing, transporting, processing or marketing the same there from. This
reservation and exception shall, however, include the right of Grantor, its successors
and assigns, to grant leases on the property to develop same by directional drilling,
pooling, unitization, or subsurface gasification, or liquefaction processes.
Notwithstanding anything herein to the contrary, the Grantee shall have the right to
use, without additional compensation, any stone, earth, gravel, caliche, iron ore or
any other road building material upon, in or under the property for the construction
and maintenance of road or roads thereon, such materials, for the purposes of this
conveyance, being herein defined as not constituting "other minerals."
This conveyance is made and accepted subj ect to any and all conditions, restrictions,
if any, relating to the hereinabove described property, to the extent, and only to the
extent, that the same may still be in force and effect, shown of record in the office of
the County Clerk of Brazos County, Texas.
Grantor, for the consideration and subject to the reservations from and exceptions to
conveyance and warranty, grants, sells and conveys to Grantee the property, together with all
and singular the rights and appurtenances thereto in any wise belonging, to have and hold it to
Grantee, Grantee's successors or assigns forever. Grantor binds Grantor and Grantor's heirs,
executors, administrators, and successors to warrant and forever defend all and singular the
properly to Grantee and Grantee's successors and assigns against every person whomsoever
lawfully claiming or to claim the same or any part thereof, by, through, or under Grantor, but
not otherwise, except as to the reservations from and exceptions to conveyance and warranty.
When the context requires, singular nouns -and pronouns include the plural.
Executed this I k day of2018;1
Far
Jkneriders Doris Saunders
Page 2 of 3
l
Vol. Ptl. 83_...-
Acknowledgment
STATE OFT dyll/��n §
COUNTY OF IJ�Y��IY � § i��
This instrument was acknowledged before me o 6�� N by James R. Saunders and Doris
Saunders
H01295E LUNE
tl 129556679ssion Expires
er 12, 2021
Notary Public, State o ex
Acknowledgment
STATE OF T { ` §
COUNTY OF 1 1 §
This instrument was acknowledged before me o_V"J 1 I a by Walter Scott Saunders.
Notary lD Lj
( rev'My CammSeptemb
Notary Public, State of e
Acknowledgment
STATE OF T ry �/�(�� §
COUNTY OF W Vl� /'� ► t § y�
This instrument was acknowledged before me on U✓1 by Christine Ann Saunders.
HEATNEfl NICHOLE LURE
Notary Ip x 129566fi39
My Commission Expires
�� September 17.7077 r
Notary Public, State of ex
Page 3 of 3
IV 01
. � % % p9, _ ��
1722 Broadmoor Ste. 105
STRONG Bryan, Texas 77802
Phone: (979) 776 — 9836
URVEYING, LLC Fax: (979) 731— 0096
FIRM NO. 10093500 Email: curbs@strongsurveying.com
Exhibit "A" —Sheet 1 of 2
Walter Scott Saunders Tract
Augustus Babille Survey, A-75
Brazos County, Texas
13 September 2017
All that certain lot, tract or parcel of land being 0.083 of one acre situated in the AUGUSTUS BABILLE
SURVEY, Abstract No. 75 Brazos County, Texas, and being a part of that certain Called 10.00 acre
tract as described in deed from James R. Saunders and Doris Saunders to Waiter Scott Saunders of
record in Volume 14092, Page 49, Official Records of Brazos County, Texas, and being further
described in Volume 334, Page 191, Deed Records of Brazos County, Texas, said 0,083 of one acre
tract being more particularly described by metes and bounds as follows,
BEGINNING at a 1/2" iron rod with cap stamped "RPLS 2003" found in the west right-of-way line of
Arrington Road (No deed found) for the most southeasterly comer, said comer being the most
southeasterly comer of said Called 10.00 acre tract, said corner also being the most northeasterly
corner of the OGC CNO JV, LLC Called 368.57 acre tract as described in Volume 13744, Page 240;
THENCE S 41047'17" W along the southeast line of said Called 10.00 acre tract and a northwest line of
said Called 368.57 acre tract a distance of 30.14 feet to a 112" iron rod with cap set for the most
southerly corner, a 112" iron rod found for the most southerly corner of said Called 10.00 acre tract
bears S 41047'17"W a distance of 330.95 feet;
THENCE N 03002'20'W across said Called 10.00 acre tract a distance of 184.81 feet to a 1/2" iron rod
with cap set in the northeast line of said Called 10.00 acre tract for the most northwesterly corner, said
comer also being located in the southwest line of the Glenn C. Martz and Brenda L. Martz Called 2.50
acre tract as described in Volume 2008, Page 60, a 112" Iron rod found for the most northwesterly
comer of said Called 10.00 acre tract bears N 60050'09'W a distance of 1436.15 feet;
THENCE S 60250'090 E along the northeast line of said Called 10.00 acre tract and the southwest line
of said Called 2.50 acre tract a distance of 25.79 feet to a point located in the west right-of-way line of
said Arrington Road for the most northeasterly comer, said comer being the most northeasterly comer
of said Called 10.00 acre tract, said comer also being the most southeasterly corner of said Called 2.50
acre tract;
THENCE S 02049'06" E along the west right-of-way line of said Arrington Road and the east line of
said Called 10.00 acre tract a distance of 149.69 feet to the PLACE OF BEGINNING CONTAINING AN
AREA OF 0.083 OF ONE ACRE OF LAND MORE OR LESS, according to a survey performed during
the month of August, 2017, under the supervision of H. Curtis Strong, Registered Professional Land
Surveyor No. 4961 and doing business under FIRM No. 10093500. North Orientation is based on
rotating the northeast line of said 10.00 acre tracA6 Grid N D83 (CORS 2011) epoch 2010.00,
STATE PLANE CENTRAL ZONE. _.. ere
4961
Vol. j7 F Pg. �-`�/
6
V
10
m
PRONG �'
Braid
5 URVEYINC F"
SAM W. ROBERSON LEAGUE, A-202 �5ftm
NOTES:
North Orientation Is based on rotating
the northeast line of 10.00 acre trail
to Grid North NAD 83 (CORS 20111
epoch 2010.00, State Plane Central
Zone.
All easements and/or utilities may not
be shown on this plot.
ARRINGTON ROAD [No Deed Found[
x-1/2' Iron Rod With Cap
Stamped 'RPLS 2003' Fnd. -
S 60.50'09' E 25.79'
OHE OHE OHE
C. Martz and Brenda L. Martz
Called 2.60 Acres
2008/60
o
0083 Ar–
Iran
t
Iron Rod Set 1/2' Iron Rod
Walter Scott Sounders
Caged 10.00 Acres
14092/49
Reference: 334/191
AUGUSTUS BABILLE SURVEY, A-75
I. H. Curtis Strong, Registered Professional Land Surveyor
No. 4961, do hereby certify that Ibis plot represents the
results of an on the ground survey performed under my
supervision during August, 2017, and Is true and correct to
the best of my hnowledqu.
sWm xis -.
Approslmote Survey Line ! s ��
i
S 41.47'17' W 30.14' f
OSE OHE OHE —
S 4� I
/
1 C Srj� 4)
DOC CNO JV, LLC
Called 368.57 Acres -
BRAZOS COUNTY
ARRINGTON ROAD
0.083 OF ONE, ACRE
RIGHT'OF.WAY WIDENING
OUT OF THE'l
WALTER SCOTT SAUNDERS
CALLED 10.00 ACRES
VOLUME 14092, PAGE 49
AUGUSTUS BABILLE SURVEY, A - 75
BRAZOS COUNTY, TEXAS
SCALE -1' _ 50' SEPTEMBER 13, 2017
SHEET 2 OF 2
RIGHT-OF-WAY
ACQUISITION AGREEMENT
Road:
Arrington Road
Project:
R1-202
W.O. No.:
33464
Precinct:
We the undersigned owner(s), accept payment of $4,797.00 as compensation and full settlement for
granting of Special Warranty Deed in, along, upon and across 0.083 of one acre of property located
on the above mentioned project. This amount includes land, fencing and a gravel drive.
e R. Saunders
Date:
g�-2/Z% 3'
WI -L
Walter Scott Saunders
Date:
Doris Saunders
Saunders
Date: dff/si
Date; g/?,] A
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
Page I of I
DEPARTMENT:
CC 2018 - Right of Way
Road and Bridge NUMBER: Acquisition - Suzy Jeanell Richards
-Arrington Road - 0.222 acre
DATE OF COURT MEETING: 9/4/2018
ITEM:
Acceptance of a Special Warranty Deed for 0.222 acre of land and a Drainage Easement
for 0.003 acre of land from Suzy Jeanell Richards to be used for improvements to Arrington
Road located in Precinct 1.
TO:
Commissioners Court
FROM:
Darrell Kohves
DATE:
08/27/2018
FISCAL IMPACT:
False
BUDGETED: False
DOLLAR AMOUNT: $0.00
ATTACHMENTS:
File Name Description Type
Right of Way Acqvisition - Suzy
Right of Way Aceuation - Suzy Jeanell Richards - Arrington Road - 0.222 acre.pdf Jeanell Richards - Airington Road- Backup Material
0.222 acre
PP
- ...
Duane Peters Date
County Judge
Val, % % Pg. r8
httn s: //hrazo s. novu saaenda. co m/aLyendaweb/Covershect. asnx?Item ID=17 948
9/4/2019
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON,
YOU MAY REMOVE OR STRUCE ANY OR ALL OF THE FOLLOWING
INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN
REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS:
YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER
Special Warranty Deed
THE STATE OF TEXAS
COUNTY OF BRAZOS
GRANTOR(S): SUZY JEANELL RICHARDS
Grantor's Mailing Address:
1778 Arrington Road
College Station, Texas 77845-8406
GRANTEE: BRAZOS COUNTY, TEXAS
Grantee's Mailing Address:
300 East 26th Street
Bryan, Texas 77803
Consideration:
Arrington Road
KNOW ALL MEN
BY THESE PRESENTS:
Ten and No/100 dollars ($10.00) and other good and valuable consideration, the
receipt and sufficiency of which is hereby acknowledged.
Property (including any improvements):
All that certain lot, tract or parcel of land being 0.222 of one acre, more or less, being
situated in the AUGUSTUS BABILLE SURVEY, Abstract No. 75, Brazos County,
Texas and being apart of that certain Called 4.55 acre tract as described in deed from
Glenn Allen Richards to Suzy Ieanell Richards of record in Volume 10839, Page 17,
Official Records of Brazos County, Texas, said 0.222 of one acre being more
particularly described by metes and bounds description as shown in Exhibit "A
attached hereto and made a part hereof for all purposes. -
Page 1 of 3
Vol. pg.�
I
Reservations from and Exceptions to Conveyance and Warranty:
There is hereby EXCEPTED and RESERVED from this conveyance, and retained in
favor of the Grantor, their heirs, executors, administrators, successors and assigns, in
perpetuity, all of the oil, gas, liquid hydrocarbons, residue gas, the products and by-
products of the foregoing, sulphur, coal, lignite, uranium, and all other minerals in,
on or under the hereinabove described property; provided, however, Grantor, their
heirs, personal representatives, executors, successors and assigns shall have no right
of ingress and egress at any times for the purpose of mining, drilling, exploring,
operating and developing said lands for oil, gas, and other minerals or for storing,
removing, transporting, processing or marketing the same there from. This
reservation and exception shall, however, include the right of Grantor, its successors
and assigns, to grant leases on the property to develop same by directional drilling,
pooling, unitization, or subsurface gasification, or liquefaction processes.
Notwithstanding anything herein to the contrary, the Grantee shall have the right to
use, without additional compensation, any stone, earth, gravel, caliche, iron ore or
any other road building material upon, in or under the property as described on
Exhibit' ' but not otherwise for the construction and maintenance of road or roads
thereon, such materials, for the purposes of this conveyance, being herein defined as
not constituting `other minerals."
This conveyance is made and accepted subject to any and all conditions, restrictions,
if any, relating to the hereinabove described property, to the extent, and only to the
extent, that the same may still be in force and effect, shown of record in the office of
the County Clerk of Brazos County, Texas.
Grantor, for the consideration and subject to the reservations from and exceptions to
conveyance and warranty, grants, sells and conveys to Grantee the property, togetherwith all
and singular the rights and appurtenances thereto in any wise belonging, to have and hold it to
Grantee, Grantee's successors or assigns forever. Grantor binds Grantor and Grantor's heirs,
executors, administrators, and successors to warrant and forever defend all and singular the
property to Grantee and Grantee's successors and assigns against every person whomsoever
lawfully claiming or to claim the same or any part thereof, by, through, or under Grantor, but
not otherwise, except as to the reservations from and exceptions to conveyance and warranty.
When the context requires, singular nouns and pronouns include the plural.
Executed this aZ ( day of 12018,
Suzy Jeanelf chards
Page 2 of 3
Acknowledgment
STATE OF TEXAS §
COUNTY OF YR -z.,oS § �/ p
This instrument was acknowledged before me on Yl �'��/� p by Suzy leanell Richards.
i, MAflCUS
bllES
Z
a
P`Natery Pue stoat Tse
Comm. E res 06.26.20:!
Not yID 131620254
Notary Public, tale of Texas
am
US SALES
, Suite at Texasres 06.26.2022131020254
Page 3 of 3
1722 Broadmoor Ste. 105
STRONG Bryan, Tan 771102
�7 Phone:(979)776-9836
rT
v R� 111\ G, LLC Fax: (979) 731— 0096
FIRM NO. 10093500 Email. curtis@strongnwveying.com
Exhibit 'A'—Sheet 1 of
Suzy Jeanall Richards Tract
Augustus Babfile Survey, A - 75
Brazos County, Texas
13 September 2017
All that certain lot, tract or parcel of land being 0.222 of one acre situated in the AUGUSTUS BABILLE
SURVEY, Abstract No. 75, Brazos County, Texas, and being a part of that certain Celled 4.55 acre
tract as described in deed from Glenn Allen Richards to Suzy Jeanell Richards, of record in Volume
10839, Page 17, Official Records of Brazos County, Texas, said 0.222 of one acre tract being more
particularly described by metes and bounds as follows:
BEGINNING at a bent 1/2' iron rod found in the west right-of-way line of Arrington Road (No dead
found) for the most southeasterly comer, said comer being the most southeasterly comer of said
Celled 4.55 acre tract, sold comer also being the most northeasterly comer of the Charles E. Huneycutt
Called 10.000 acre tract as described in Volume 334, Page 187;
THENCE N 48050120' W along the southwest Tina of said Called 4.55 acre tract and the northeast line
of said Called 10.000 acre tract a distance of 30.65 feet to a 1/2' iron rod with cap set for the most
southwesterly comer, a 112' iron rod found for the Occupied most westerly comer of said Called 4.55
acre tract bears N 48048'57' W a distance of 748.47 feet, a 1/2' Iron rod found for the moat northerly
comer of said Celled 10.000 acre tract bears N 4805020' W a distance of 1243.41 feet;
THENCE N 03001135' W across said Called 4.55 acre tract at a distance of 375.66 feet passing the
southwest line of a Called 50ft wide access easement as described in Volume 10839, Page 17 and
continuing on for a total distance of 445.26 feet to a 1/2' iron rod with cap set in the northeast fine of
said Celled 4.55 acre tract, said comer being located in the northeast line of said Called 50ft wide
access easement, sold comer also being located in the southwest fine of the Amstad Development
LLC, Celled 12.00 acre tract as described In Volume 13878, Page 217, a 112' iron rod found for the
most northwesterly comer of said Called 4.55 acre tract bears N 48049'05'W a distance of 434.72 feet;
THENCE S 48°49'05' E along the northeast line of said Called 4.55 acre tract, the northeast line of
said Called 50' wide access easement and the southwest line of said Celled 12.00 acre tract a distance
of 29.93 fast to a point located in the west line of said Arrington Road for the most northeasterly comer,
said comer being the most northeasterly comer of said Celled 4.55 acre tract, said comer being the
most northeasterly comer of said Called 50R wide access easement, said comer also being the most
southeasterly comer of said Called i2.00 acre tract;
Vol. Pg. 92
1722 Broadmoor Ste. los
S TRONG Bryan, Texas 77802
Phone: (979) 776-9836
URVEMG, LLC Fax: (979) 731-0096
FIRM NO, 10093500 Email. curtis@stongsmeying.com
Exhfbft'A' — Sheet 2 of 4
THENCE S 03°0636' E along the west right-of-way line of said Arington Road, the east line of said
Called 4.55 acre tract and the east line of said SM wide access easement at a distance of 69.67 feet
passing the most southeasterly comer of sold Called 50ft wide access easement, and continuing for a
total distance of 445.75 feet to the PLACE OF BEGINNING CONTAINING AN AREA OF 0,222 OF
ONE ACRE OF LAND MORE OR LESS, according to a survey performed during the month of August,
2017, under the supervision of H. Curtis Strong, Registered Professional Land Surveyor No. 4981 and
doing business under FIRM No. 10093500. North Orientation Is based on rotating the east line of said
Called 4.55 acre tract to Grid North NA083 (CORS 2011) epoch 2010.00, STATE PLANE CENTRAL
ZONE.
CiRONG
'rr7rw�,emo.� �eaar��,n,�me,
Mg
NOTES:
Nath Orlsntatfn B hosetM
d on rotag
the east Ilne of 4.65 Dere tract to
Grid North NAD 83 (CORS 20111 epoch
2010,00, State Plane Central Zone.
Ali easements and/or utilities my not
be
. be shown on this plat. '
Mw
f y0
%3 ARRRIOTON ROAD IND Doed Faun4
i
j Kath S 00.51'23• W 444.611 yo
_ _ S 03'M3§_ E 445.76•
OM Ar
KwF X75 rf•nU
_
N 03.01.36• w 44426' /
j Sully Joamil Richards
Called .6.66 acroa
i = 10639/17
N
i I/2- Iron Had Fad. for the occupied
j west corner of Called 4.66 awe tract
J hems N 46.40'67• w - 746.47'
r 1/2' Iron Rod Fnd. for the north
crew of Coiled 10.000 acre hocl
ra N 48.50.20' W - 1243.41'
•BeetO ,�
o ep
I. H. Will SIran9, Registered Professional Land Surveyor
No. 4961, do hereby certify, that this plat represents the
resits of an on ilhe ground survey performed under my
supervision daringI.Aadust. 2017. and In free and correct to
We hoof - et.: mv- hpow]edae
I
1/2' Iron Rod Fed. (Deno
Approshpole .Survey Lln�
N 46.60'20• W 30.65'
ONE —r— ONE
1/2• Iron Rod Set
Charles E. Honeycutt
` Called 10.000 Ames
334/167
'top�6•
qP Aa BRAZOS COUNTY
a$ ,per ARRINGTON ROAD
0.222 OF ONE ACRE
RIGHT-OF-WAY WIDENING
OUT OF THE
SUZY JEANELL RKI-MDS
CALLED 45S ACRES
VOLUME 10839, PAGE 'D
AUGUSTUS RABILLE SURVEY, A • 75
SCALE:
CO�UN�iY� T�sE.XAIS2
SCALE: Is a SW r MBER r.y Z0V
SHEET 3 OF 4
SAM W.
t
' ARRMTON ROAD (No Dead Foundl
—^ ONE OHE
1
t
'Amefud Development LLC
Called MOD acres
,13678/217
i
=x' x
S 48'49'08' E 29.93'-
OHE OHE
1/2' Iron Rod Sol-
Cs/
ol-
o /
a /
%a
LEA" km
BMUE SURVEY, AWS
ARRWO70N ROAD (No Dead Fou
[Cont S 00.5'23• W 444,811
S 03.0'38_ E 446.76'
OM AL
N DWOI'36' W 441
SutY Joanall Richards
Called 4.06 acres
10839/R
SHEET 4 OF 4
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU
MAY REMOVE OR STRW ANY OR ALL OF THE FOLLOWING INFORMATION FROM
ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL, PROPERTY DEFORE IT
IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER
OR YOUR DRIVER'S LICENSE NUMBER
Drainage Easement
THE STATE OF TEXAS §
§
COUNTY OF BRAZOS §
GRANTOR(S): SUZY JEANELL RICHARDS
Grantor's Mailing Address:
1778 Arrington Road
College Station, Texas 77845-8406
GRANTEE: BRAZOS COUNTY, TEXAS
Grantee's Mailing Address:
300 East 26th Street
Bryan, Texas 77803
Consideration:
Arrington Road
KNOW ALL MEN
BY THESE PRESENTS:
Ten and No/100 dollars ($10.00) and other good and valuable consideration, the receipt
and sufficiency of which is hereby acknowledged.
Property (including any improvements):
All that certain lot, tract or parcel of land being 0.003 of one acre, more or less, being
situated in the AUGUSTUS BABILLE SURVEY, Abstract No. 75, Brazos County,
Texas and being a part of that certain Called 4.55 acre tract as described in deed from
Glenn Allen Richards to Suzy Jeanell Richards, of record in Volume I0839, Page 17,
Official Records of Brazos County, Texas, said 0.003 of one acre tract being more
particularly described by metes and bounds description as shown in Exhibit "A' attached
hereto and made a part hereof for all purposes.
Page I oft
V ... 7 pg. ��.,
This easement conveyed herein is for the purpose of opening, constructing and maintaining a permanent
channel or drainage easement in, along, upon and across said premises described in Exhibit "A" together
with the right and privilege at all times of the Grantee herein, its agents, employees and representatives
of ingress and egress to and from said premises for the purpose of making any improvements,
modifications or repairs which the County deems necessary.
As a part of the grant hereby made it is agreed between the parties hereto that any stone, earth, gravel or
caliche which may be excavated in the opening, construction or maintenance of said channel or drainage
easement may be removed from said premises by the County. If required, rock riprap may be installed
to prevent erosion.
TO HAVE AND TO HOLD unto the said Brazos County, Texas as aforesaid, for the purposes and on
the conditions set forth hereinabove, the premises described in said Exhibit "A".
When the context requires, singular nouns and pronouns include the plural.
Executed this d ( day of L ems - 2018.
L�
Suzy Je�ds
Acknowledgment
State of Texas
County of AYgIQJ /
This instrument was acknowledged before me on J 2 A9 by Suzy Jeanell
Richards.
`, 14 /�V
-5zf�
syn, \t MApCUS SALES Notary Public's Signature
\1 Notery Public, State
of Texan
Comm. E:ptrea 00.20-2022
0110 Notary 10 131920261
Page 2 of 2
Vol,:Z--
7 p9,
1722 Broadmoor Ste. 105
STRONG Bryan, Texas 77832
Phone: (979) 776 — 9836
URVEYING, LLC Fax: (979) 731 — 0096
FIRMNO.10093500 Email: curtis@strongsurveying.com
Exhibit 'A4 — Sheet 1 of 2
Richards Drainage Easement
Augustus Babllle Survey, A - 75
Brazos County, Texas
24 May 2018
All that certain lot, tract or parcel of land being 0.003 of one acre situated in the AUGUSTUS BABILLE
SURVEY, Abstract No. 75, Brazos County, Texas, and being a part of that certain Called 4.55 acre
tract as described In deed from Glenn Allen Richards to Suzy Jeanell Richards, of record In Volume
10839, Page 17, Official Records of Brazos County, Texas, said 0.003 of one acre tract being more
particularly described by metes and bounds as follows:
BEGINNING at a 112° iron rad with cap stamped 'RPLS 4981' set at the most southeasterly comer of
the Brazos County Proposed 0.222 acre right-of-way widening for the most southeasterly comer, said
comer being located In the southwest line of said Called 4.55 acre tract, said comer also being located
in the northeast One of the Glenn C. Martz and Brenda L Martz Celled 7.5 acre tract as described in
Volume 14359, Page 110, a bent 120 Iron rod found In the Occupied west right-of-way line of Arrington
Road (No deed found) for the most southeasterly comer of sold Celled 4.55 acre tract beefs
S 48050'20' E a distance of 30.65 feet;
THENCE N 48050'20' W along the southwest line of said Called 4.55 acre tract and the northeast line
of said Called 7.5 acre tract a distance of 20.92 feet to a 12' iron rod with cap stamped 'RPLS 4961'
set for the most westerly comer, a 12' Iron rod found for the Occupied west comer of said Called 4.55
acre tract bears N 48048'55' W a distance of 725.56 feet, a 12' Iron rod found for the Occupied west
comer of said Called 7.5 acre tract bears N 48°50'20' W a distance of 1222.49 feet,
THENCE N 86°58'25' E through said Called 4.55 acre tract a distance of 15.00 feet to a 1/2' Iron rod
with cap stamped'RPLS 4981' set in the west line of said Brazos County Proposed 0.222 acre right-
of-way widening for the most northeasterly comer,
THENCE S 03°01'35' E along the west line of.said Brazos County Proposed 0.222 acre right-of-way
widening and through said Called 4.55 acre tract a distance of 14.58 feet to the PLACE OF
BEGINNING CONTAINING AN AREA OF 0.003 OF ONE ACRE OF LAND MORE OR LESS,
according to a survey performed during the month of August, 2017, under the supervision of H. Curtis
Strong, Registered Professional Land Surveyor No. 4961 and doing business under FIRM No.
10093500. North Orientation is based on rotating the east line of said Called 4.55 acre tract to Grid
North NAD83 (CORS 2011) epoch 2010.00, STATE PLAR CENTRAL ZONE.
Vol, Pg. _
North Orientation Is based on rotating the east Ilhe of 4.55 acre
treat to Gild North NAB 133 ICORS 2010 epoch 2010.00, Slate
Plane Cenlial Zone.
All easement% and 411011.. may not be shown on this plot.
SMA W. ROBERSON LEAGUE, A•202
ARRWOTON ROAD [No 0eed Foundl
V2* Iron Rod Fad. IB■ntl — — — — —
i
Approximate Survey Line
o
Brazos County
Propeoad 0.222 Acre S 48'50.20' E 30.66'
Right -of -Way Widening
—
OHE OHE OHE OHE OH 3 OHE OrlS ONE OHE
0
/ SuzY Jaanall Richards
Called 4.65 acres
10039/17
i
1/2' Iron Rad Fnd. for the occupied
beer coiner ia, - 7 h
of Caged acre aef�
bears N! 48.4835• W 726.06'
I, H. Curtis jSNon9p Registered Professional Land Surveyor
No. 4961, do hereby certify that this plat repra.enfs the
results of an oo the ground survey performed under my
supervision during.Augusf, 2017i and Is true and correct to
the beef of my 1 knowledge.
'IN
Glenn C. Mertz and Brands L Martz
Called 7.5 Acres
14389/00
Relarence, 334/187 / EMBI T we
BRAZOS COUNTY
ARRINGTON ROAD
0A03 OF ONE ACRE
DRAINAGE EASEMENT
OUT OF THE
SUZY JEANELL RICI-IARDS
CALLED 455 ACRES
VOLUME 10839, PAGE 17
AUGUSTUS BABILLE SURVEY, A • 75
BRAZOS COUNTY, TEXAS
SCALE; 1° = 30' MAY 24, 201E
SHEET 2 OF 2
Wenn C. Martz and Brands L Mertz
Called 2.50 Acres
2008/60
AUGUSTUS BABILLE SURVEY, A•75
1/2• Van Rad Fnd. for the eccuplad
We.t corner of Called 7.5 acre tract
bear. N 48'50.20' W - I22z49'
RIGHT-OF-WAY
ACQUISITION AGREEMENT
Road:
Arrington Road
Project:
R1-202
W.O. No.:
33464
Precinct:
1
I (We) the undersigned owner(s), accept payment of $ I7,896.00 as compensation and full settlement
for granting of a Special Warranty Deed in, along, upon and across 0.222 of one acre of property
located on the above mentioned project. This amount includes land, fencing and agravel drive. We
also agree to acceptpayment of $165.00 as compensation and full settlement for granting aDrainage
Easement in, along, upon and across 0.003 of one acre ofproperty on the above mentioned project.
Total settlement is in the amount of $18,061.00.
Suzy ]eanel 'chards
Date: Ck/, Zd/p
Item Coversheet Page 1 of 1
AI
T
BRAZOS COUNTY
BRYAN,TEXAS
DEPARTMENT:
CC 2018 -Utility Permit- Wellborn
Road and Bridge NUMBER: SUD-Stousland Road -10"
Crossing 1,515 feet S of Clay Pit
Roa
DATE OF COURT MEETING: 9/4/2018
ITEM:
Consider and take action on the Wellborn Special Utility District utility permit to construct a
road bore for an 10 inch water line crossing under Stousland Road 1,515 feet south of
Clay Pit Road. Site is located in Precinct 1.
TO:
Commissioners Court
FROM:
Darrell Kolwes
DATE:
08/3012018
FISCAL IMPACT:
False
BUDGETED:
False
DOLLARAMOUNT:
$0.00
ATTACHMENTS:
File Name Description Type
Utility Permit- Wellborn SUD
Utility Pennft - Wehbom SUD - Stouslard Road - 10 Crossing 1 515 feet S of Clay Pit Road .ndf-Stousland Road -1P' Backup
Crossing 1,515 feet S of Clay Material
Pit Road
Z
Duane Peters
County Judge Date
Evol. � % j Pg
R
httns-//hravnc nnvnsaarnria nnm/aaPnAaweh/CnverRheet acnx9TtemTTl=17871
APPLICATION FOR WATER UTILITY PERMIT
DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Pursuant to the Texas Utility, Code. Section 181.024. comes now >wlmmsuo
(conrpan.v namej. hereinafter referred to as "Company'' a Tomas
(state) Corporation. with authority to transact business in Texas. acting by and through its duly authorized
representative, and hereby petitions the County Engineer for the right to lay, construct. maintain, repair and/or operate
a gas facility under. over. across and/or along certain Count}' Roads as shown on drawings and diagrams attached
hereto and said location described as follows:
Facilin to Cross Road
Length or TYPE OF CONSTRUCTION
Road Name & Block Number Crossing (CHECK: ONE)
Bored locked Driven Cased
SrOV5L4ND HP.ID mP 1B'
Facility to Parallel Counn Road Within Richt-OW.,
CONSTRUCTION TYPE
10' Diameter PVC W01i Thickness
Material SpcciF,carion c%N PVC PIPe in 1 B" S1eei Casing
Maximum Opemtion Pressure 10a pal
The location and description of the proposed installation and appurtenances must be fully shown on the attached
detailed drawings.
The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and
shall complete said construction /work within 30 working days. (COMPANY MUST FILL IT\�. If such
construction is not begun by the 60" day, Company will be required to apply for a new permit.
Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial
and underground, and the riling of this application is prima facie evidence that the proposed installation will not
conflict with any existing utility.
A copy of this permit shall be kept at the job site any time work is being performed
It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon
public property pursuant to this permit shall not operate to create or vest any property right in said holder.
-'---Itis-understood-and-agreed-that therightsand privileges rherein set out are granted only to the extent of the County's
right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk
of and indemnify, defend and save harmless Brazos County from and against any and all -loss, damages, cost or
Vol. %1 y Pg. /0 2
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s > r 3 y r
ib n {
asfy
�30`�
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YM'_ -
BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General Reauiremenrs
1. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of
BMPs) to minimize erosion and sedimentation resulting from the proposed installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property
shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or
appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior
occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is
determined that inconvenience to the public exists, then the County Engineer will decide whether such
project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Requirements
I. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic
Control Devices (TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices, as
may be necessary, in order to safely conduct the public through the project area. Company shall provide
flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute
a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of
Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved
by the County Engineer.
C. TraflicConrro/Plan
1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided
--- -------for the following:----------._—.�---------- -----------........ _.
a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic
control measures pursuant to the TMUTCD;
b. If construction is within ten (10) feet of the roadway; or
c. Any work performed in the road right-of-way;
2. Plan must be attached to the permit and kept at the job site anytime work is being performed.
3. Plan must set forth the time of completion for the jab.
D. Design Standards
1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation
and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code,
Section 181.045.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved to the
appropriate location at the company's expense. Exceptions may be approved by the County Engineer.
3. All underground installations shall (these are minimum depths - utility may place deeper):
a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement;
b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured
from top of bank to top of bank;
c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum Iines. For
high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of
less than 60 feet.
4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured from
back of right-of-way).
Power -0 to 2 feet, nominally I'
Phone -2 to 4 feet, nominally 3'
Gas - 4 to 6 feet, nominally 5'
Cable - 6 to 8 feet, nominally 7'
6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above; however, the County Engineer or its designated representative will
provide final approval of each utility location.
The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400'.
if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing irthe annular space between pipe and casing and
-soil exceeds one (1) inch: Brazos County musrbe giveh'24'hours notice of pressure grouting "
operations and have the opportunity to have an inspector on site to observe pressure grouting
operations; .. _ _ _
Vol. % Pg. // D
c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints.
9. Bore Pits:
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place, See Traffic Control Plan listed above.
c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from
the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil
pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to protect
pavement integrity;
f. based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity,
d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed
during a rainy period or at other times where excess water cannot be prevented from entering the
trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized
material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the
County Engineer or his representatives.
f. no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event
Company damages the slope, shoulder or any other portion of the right-of-way, Company will be
responsible for repairing the damage and replacing the right-of-way to the condition it was prior to
commencing construction.
12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County
road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or
repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event
all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided
meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide
a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by
the County Engineer.
14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emereencv work
1. In the event Company is required to perform emergency services, that requires excavation in a County '
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company
Vol.
shall notify County Engineer within 24 hours of beginning constructionlrepairs. This will allow the
County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of
Way and traffic safety controls used.
F. Repairs to ezistine facilities
1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the
soil, shall not be performed until plans describing such maintenance and/or repair have been approved by
the County Engineer or its designated representative and a permit has been obtained.
G. Relocation of utilities
1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement,
alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other
facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated
thereon, as required by the County Engineer within a reasonable time as determined by the County
Engineer and Utility Company, and at the expense of the Utility Company.
H. Hieh Pressure Pipelines
1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non -controlled access installations, should contain the following additional
information in the description of the permit.
-diameter
-wall thickness
-material specification
-minimum yield strength
-maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied
for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed
by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Type of Pipeline {below deepest ditch erade) Special Requirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum.
5r-- Under no circumstances wilha pipeline be installed parallel to a County Road within the Right -of -
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel to a County Road:
6. Natural Gas Distribution is a line that serves the final customer.
Vof. % 7 pg. //L
TCP (2-l0)
WORK SPACE NEAR SHOULDER
Conventional Roads
TCP (2 -Ib)
WORK SPACE ON SHOULDER
Conventional Roads
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Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
Page 1 of 1 ��
C
DEPARTMENT:
CC 2018 - Utility Permit - Wellborn
Road and Bridge NUMBER: BUD - Stousland Road - 1 1/2"
Crossing 2,975 feet S of Clay Pit
DATE OF COURT MEETING:
9/4/2018
ITEM:
Consider and take action on the Wellborn Special Utility District utility permit to construct a
road bore for a 1 1/2 inch water line crossing under Stousland Road 2,975 feet south of
Clay Pit Road. Site is located in Precinct 1.
TO:
Commissioners Court
FROM:
Darrell Kolwes
DATE:
08/30/2018
FISCAL IMPACT:
False
BUDGETED:
False
DOLLAR AMOUNT:
$0.00
ATTACHMENTS:
File Name Description Tvpe
Utility Permit -Welborn
Utility Permit - Wellborn SUD - Stousland Road - 1 inch Crossing 2 975 feet S of Clay Pit Road.pdf SUD-Stousland Road -1 Backup
1/2• Crossing 2,975 feet S Material
of Clay Pit Road
PP
9�
Duane Peters Date
County Judge
Vol. � Pg —14
htt,.c•//hraonc nrnrn ca nonAa r•nm /a non Aatx+oh/('nvorShoot acnvirfP'rTiH-- RTJ
o/annl R
APPLICATION FOR WATER UTILITY PERMIT
DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY. TEXAS
Pursuant to the Texas Utility Code. Section 181.024, comes now wel!�msuo
[company name). hereinafter referred to as "Company" a T—
[state] Corporation. with authority to transact business in Texas. acting by and through its duly authorized
representative, and hereby petitions the County Engineer for the right to lay. construct maintain. repair and/or operate
a gas facility under. over. across and/or along certain County Roads as shown on drawings and diagrams attached
hereto and said location described as follows:
Facitiry to Cross Road
Length of TYPE Or CONSTRUCTION
Road Name&Block Number Crossin (CHECK ONE)
Bored !ackcd Driven Cased
SrOVSlAN0 AD.1D 40 �-
Fucilin In Pomllel County Road Within Right-OGWac
CONSTRUCTION TYPE
r rn' Diameter Pvc wall Thickness
Material SNcifiOatloa V HOPE Pipe In Schedule 40 PVC Cava
,\'iaUmum OperatiOL PRSSure 1000
The location and description of the proposed installation and appurtenances must be fully shown on the attached
detailed drawings.
The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and
shall complete said construction /work within ao working days. (COMPANY MUST FILL IN). If such
construction is not begun by the 60" day, Company will be required to apply for a new permit.
Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial
and underground, and the filing of this application is prima facie evidence that the proposed installation will not
conflict with any existing utility.
A copy of this permit shall be kept at the job site any time work is being performed.
It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon
public property pursuant to this permit shall not operate to create or vest any property right in said holder.
- It is understood and agreed that theTightsand privileges herein set out are granted -only to the extent ofthe County's
right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk
of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or
expense arising in any manner an account of the exercise or attempted exercise by said holder of the aforesaid rights
and privileges.
Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated
representative.
Approval of County Engineer's Office may take as long as two weeks after complete application is received.
Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of
said installation attached hereto as BR4ZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION
REQUIREMENTS FOR WORK CONDUCTED IN BR -A ZOS COUNTY RIGHTS OF WAY and incorporated
herein for reference.
In the event Conrpanr jails to obtain a permit prior to the installation or does not install utilities in compliance with
installation requirements setforth herein (le depth, location, etc), Compmp' assumes all financial responsibili?vjor
damages and/or destruction of lines, cables, etc based upon itsfailure to compJr with Brazos County requirements.
Applicant agrees that if Brazos Courro, demonstrates a violation of the terms of this policy, Applicant stipulates that
requisites for injunctive relief exist and that Brazos Couno• is entitled to relief enjoining arty conduct >?y applicant
which Is contraq, to the policies.
This permit is a revocable permit. Brazos Canna, reserves the right to revoke this permit of at,.v time, in the sole
discretion of Brazes Couuo% for interests of public health, safety or weyare, or jar failure to repair ant' damages
upon demand, orfor ani, other reason deemed sufficient by Brazos County'.
In the event Companp jails to compJr with any or all of the requirements as set forth hereiu, the County tnar take
such action as It deems appropriate to compel compliance. The Coutnq Engineer further retains the right to revoke
this Permit by verbal not feation to the Applicant/Compagjy
Failure to obtain this permit and/or norijr the Couno, Engineer's Office within 24 hours of beginning construction
shall constitute grounds for fab shutdown.
By signing below. I certify that I am authorized to represent the Company listed below, and that the Company agrees
to the conditions/provisions included in this permit.
we8E9m Stla
Company Name
By:
Signature
Title
4118 Greens Prside Road
Address
GrAlege station Tum seas
City State Zip
97MSN9799
Phone Number
W9Vd. vcv'vizmnel
Email
Q
3
1. IN CROSSII
SECTION &
2. IN PLAN VI
3. IF ABOVE
ROAD RIGHT -0F -WAY
guy 7cn„7l IC0. - I
ROAD RIGHT -O AY
PLAN VIEW
CENTER LINE
COUNTY
7 S
3 --
SHOW NORTH ARROW
TYPICAL SECTION COUNTY ROADS-
ROAD OR GOING ALONG RIGHT-OF-WAY, SHOW DEPTH & LOCATION OF CONSTRUCTION IN TYPE
4N
SHOW DISTANCE FROM YOUR CONSTRUCTION TO NEAREST INTERSECTION
tN VIEW AND/OR TYPE SECTION IS NOT APPLICABLE, THEN SHOW APPLICABLE PLAN AND/ OR SECTION
NClllp E h GRACN/E E 9EI11 MINE +
TALLEO 39.4 ACRE I E%4TNG WATERLINE -
PROPOSED C' WATERLINE
3''90' PK CASING- �W �
INSTALLED OY NEI I 'L'
OOflf MM
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\ OPOEED 9 WAICNLI/f£
IOCA@ AND CONNECT 10—` I�
NG METER MfE ---_
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WINDING CItIi1S1: 1°5'I'AI'I:S I 60RL'CXH I61TNo.2
- PIIA51!I 1"t\'lil.1. SIOUI ANDRi[IltililLYlCR
uxnzoacuuxrt Lv SI'l1USl.,\NDItUAl1 "
BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General Requirements
1. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of
BMPs) to minimize erosion and sedimentation resulting from the proposed installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property
shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or
appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior
occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is
determined that inconvenience to the public exists, then the County Engineer will decide whether such
project will be allowed or if an alternative exists so as not to inconvenience the public.
B. Safety Requirements
1. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic
Control Devices (TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices, as
may be necessary, in order to safely conduct the public through the project area. Company shalt provide
flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute.
a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of
Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved
by the County Engineer.
C. Traffic Control Plan
1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan "must be provided
_..-----------------..__.--.--
a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic
control measures pursuant to the TMUTCD;
Vol. pg..Z'�-z
b. If construction is within ten (10) feet of the roadway; or
c. Any work performed in the road right -of --way;
2. Plan must be attached to the permit and kept at the job site anytime work is being performed.
3. Plan must set forth the time of completion for the job.
D. Design Standards
I. All overhead installations shall conform to clearance standards of the Texas Department of Transportation
and the pole be placed in the designated area for power specified as set forth in the Texas 0i(ides Code,
Section 181.045.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved to the
appropriate location at the company's expense. Exceptions may be approved by the County Engineer.
3. All underground installations shall (these are minimum depths — utility may place deeper):
a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement;
b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured
from top of bank to top of bank;
c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For
high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of
less than 60 feet.
4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured from
back of right-of-way).
Power— 0to 2 feet, nominally I'
Phone — 2 to 4 feet, nominally 3'
Gas — 4 to 6 feet, nominally 5'
Cable — 6 to 8 feet, nominally 7'
6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above; however, the County Engineer or its designated representative will
provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400',
if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored orjacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. be pressure grouted for the full length of the crossing ijthe annular space between pipe and easing and.
inch -Brazos County must be given 24 h'aiiFs iiotice'af pressure grouting "-""
operations and have the opportunity to have an inspector on site to observe pressure grouting
operations; _ .. _ ..
[Vol
�� Pq. /.Z.Z
c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints.
9. Bore Pits:
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above.
c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from
the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil
pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to protect
pavement integrity;
f. based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d, all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed
during a rainy period or at other times where excess water cannot be prevented from entering the
trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized
material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the
County Engineer or his representatives.
f. no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event
Company damages the slope, shoulder or any other portion of the right-of-way, Company will be
responsible for repairing the damage and replacing the right-of-way to the condition it was prior to
commencing construction.
12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County
road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or
repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event
all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided
meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide
a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by
the County Engineer.
14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emergency work
- — 9- In the eventCompanyis required to perform emergency services, -that requires excavation in a County `
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company
Vol. a % pg.
shall notify County Engineer within 24 hours of beginning construction/repairs, This will allow the
County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of
Way and traffic safety controls used,
F. Repairs to existing facilities
1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the
soil, shall not be performed until plans describing such maintenance and/or repair have been approved by
the County Engineer or its designated representative and a permit has been obtained.
G. Relocation of utilities
1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement,
alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other
facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated
thereon, as required by the County Engineer within a reasonable time as determined by the County
Engineer and Utility Company, and at the expense of the Utility Company.
H. Hieh Pressure Pipelines
1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non -controlled access installations, should contain the following additional
information in the description of the permit.
-diameter
-wall thickness
-material specification
minimum yield strength
-maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied
for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed
by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Type of Pipeline (below deepest ditch erade) Special Requirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum.
5 -Underno circumstances will -a pipeline be installed parallel to a County Road within the Right -of -
Way, Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel to a County Road.
6. Natural Gas Distribution is a line that serves the final customer.
Vol. a
/f pg. / z
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TCP(2-1)-12
'n
Item Coversheet
BRAZOS COUNTY
BRYAN,TEXAS
Page 1 of 1
0
DEPARTMENT:
CC 2018 - Utility Permit- FWP
Road and Bridge NUMBER: Holdings, LLC - Riley Road -
Temporary Water Line Permit
DATE OF COURT MEETING:
9141201 B
ITEM:
Consider and take action on the FWP Holdings, LLC utility permit to install a temporary 10"
Polyurethane water line within and along the right-of-way of Riley Road a distance of 800
feet. Project will provide water to an oil well. Site is located in Precinct 2.
TO:
Commissioners Court
FROM:
Darrell Kolwes
DATE:
08/3012018
FISCAL IMPACT:
False
BUDGETED:
False
DOLLARAMOUNT:
$0.00
ATTACHMENTS:
File Name Description Type
Utility Permit - FWP Holdings, LLC -
Utility Pe A - FWP H Id' os LLC - Riley Road - Temporary Water Line Permit odf Riley Road - Temporary Water Line Backup Material
Permit
OVED
9/ b
Duane Peters_ Date
County Judge
vol. % Pg.
https://brazos.novusagenda.com/aRendaweb/CoverSheet.asi)x?ltemlD=17873
9/4/2018
APPLICATION FOR WATER UTILITY PERMIT
DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY
TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS
Pursuant to the Texas Utility Code, Section 181.024, comes now FWP Holdings, LLC
[company note], hereinafter referred to as "Company" a Texas
[stare] Corporation, with authority to transact business in Texas, acting by and through its duly authorized
representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate
a gas facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached
hereto and said location described as follows:
Facility to Cross Road
Length of TYPE OF CONSTRUCTION
Road Name & Block Number Crossing (CHECK ONE)
Doted Jacked Driven Cased
Riley Road Thry Culvert
Facility to Parallel Countv Road Within Right -Or -Way
Road Name and Block
Number From To Depth Distance
Riley Road 30044'17.46"N 30044'28.73"N On Surface 800 feet
96013'36.69"W 96°13'44.31"W
CONSTRUCTION TYPE
10" Diameter Wall Thickness
Material Specification Polyurethane (Flat Hose)
Maximum Operation Pressure 200 PSI
The location and description of the proposed installation and appurtenances must he fully shown on the attached
detailed drawings.
The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and
shall complete said construction /work within 7 working days. (COMM
PANY UST FILL IN). If such
construction is not begun by the 60u' day, Company will be required to apply for a new permit.
Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial
and underground, and the filing of this application is prima facie evidence that the proposed installation will not
conflict with any existing utility.
A copy of this permit shall be kept at the job site any time work is being performed.
It isexpressly stipulated that this Permit is a license for permissive use only and -that _theplacing.of facilities_upon
public property pursuant to this permit shall not operate to create or vest any property right in said holder.
It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's
right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk
of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or
Vol, a 7 y pg. /Z%
expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights
and privileges.
Any deviation from these specifications must be approved by BMAIS County Engineer's Office or its designated
representative.
Approval of County Engineer's Office may take as long as two weeks atter complete application is received.
Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of
said installation attached hereto as BRAZOS COUNTS' DESIGN STANDARDS AND SAFETY PRECAUTION
REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated
herein for reference.
In the event Company fails to obtain a permit prior to the installation or does nor install milifFes in compliance with
installation requirements set forth herein (ie. depth, location, etc), Compaq, assumes all financial responsibility for
damages andlar destruction oflines, cables, etc. based upon hs failure to comply whir Brazos Coun¢, requirements.
Applicant agrees that if Brazos County demonstrates a violation of the teens of this policy, Applicant stipulates that
requishesfor injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant
which is contrary to the policies.
This pernrit is u revocable pernrit Brazos County reserves the right to revoke this permit at any time, in die sale
discretion of Brazos Caantp, for interests of public health, safety or welfare, ar jar failure to repair ant' damages
Upon demand, or for any other reason deemed sufficient by Brazos Count),.
In die event Company falls to comply with ant' or all of the requirements as set forth herein, the County may take
such action as it deems appropriate to compel compliance. The County Engineer further retains the right to revoke
this Permit At, verbal notl0cation to the ApplicantlContpap'• -
Fal&re to obtain this permit and/or nutij the Couno Engineer's Office within 14 /rotas of beginning construction
shall constitute grounds for job shutdown.
By signing below, I certify that I am authorized to represent the Companv listed below, and that the Company agrees
to the conditionsJpruvisions included in this permit. t
Company Name /
By:
Signature
t/
Title /
Address [/ J
City Stale Zip
-713, 15 -z. 5 5 33
Phone Number � 1I
Finail! "
Lvas L7 9 p9. /"
WATER UTILITY APPROVAL
Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by
accompanying drawings and notice dated �-30 — IF except as noted below:
(Month/Day/Ycar)
EXCEPTIONS:
oAc
Brazos County Engineer
I
l
K < <r
ROAD RIGHT-0F4fUAY �D
CENTER LIN OF60UNTYROAD
v
ROAD RIGHT-01`4U4Y
7
Y
PLAN VIEW
CENTER LINE
TYPICAL SECTION
i
1
i
SHOW NORTH ARROW
a
x
6
COUNTY ROAD Q 9J.
1. IN CROSSING ROAD OR GOING ALONG RIGHT-OF-WAY, SHOW DEPTH & LOCATION OF CONSTRUCTION IN TYPE'
SECTION & PLAN
2. IN PLAN VIEW SHOW DISTANCE FROM YOUR CONSTRUCTION TO NEAREST INTERSECTION
3. IF ABOVE PLAN VIEW AND/OR TYPE SECTION IS NOT APPLICABLE, THEN SHOW APPLICABLE PLAN AND/ OR SECTION
c
BRAZOS COUNTY ROADWAY SAFETY AND ROAD
PRESERVATION STANDARDS FOR WORK CONDUCTED IN
BRAZOS COUNTY RIGHTS OF WAY
A. General ReauWmenrs
I. Adequate drainage shall be maintained in ditches at all times.
2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of
BMPs) to minimize erosion and sedimentation resulting from the proposed installation.
3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property
shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or
appointed representative.
4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior
occupant.
5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur,
permittee will be liable to the County or other utilities running through the right of way.
6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is
determined that inconvenience to the public exists, then the County Engineer will decide whether such
project will be allowed or if an alternative exists so as not to inconvenience the public.
R. Safety Requirements
I. Proper traffic control measures must be put in place prior to beginning work and remain in place during
the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic
Control Devices (TMUTCD). See Traffic Control Requirements below.
2. During construction, all safety regulations of the Texas Department of Transportation shall be observed.
3. Permittee must take such precautions and measures, including placing and displaying safety devices, as
may be necessary, in order to safely conduct the public through the project area. Company shall provide
flagmen, signs, signals or devices necessary to provide complete safety to the public.
4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property
owners.
5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute
a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of
Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved
by the County Engineer.
C. Traffic Control Plan
1. A traffic control plan, pursuant to the .TMUTCD or Engineered Traffic Control Plan must be provided .
forthe fo[lowing__--.--..-_-_---__.__.._._.__._._....___-.---..______._.___._---..__.________... __.._._.____ _._...._. _...._._...
a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic
control measures pursuant to the TMUTCD;
Vol. °g• ./J.G _
b. If construction is within ten (10) feet of the roadway; or
c. Any work performed in the road right-of-way;
2. Plan must be attached to the permit and kept at the job site anytime work is being performed.
3. Plan must set forth the time of completion for the job.
D. Design Standards
1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation
and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code,
Section 181.015.
2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure
safety to the public. Any pole placed in violation of this requirement will be required to be moved to the
appropriate location at the company's expense. Exceptions may be approved by the County Engineer.
3" All underground installations shall (these are minimum depths — utility may place deeper):
a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement;
b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured
from top of bank to top of bank;
c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For
high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below;
d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of
less than 60 feet.
4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased.
Waterlines shall be cased if crossing under the roadway.
5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within
designated locations based upon the type of utility. The locations shall be as follows: (measured from
back of right-of-way).
Power -0 to 2 feet, nominally I'
Phone — 2 to 4 feet, nominally 3'
Gas — 4 to 6 feet, nominally 5'
Cable — 6 to 8 feet, nominally 7'
6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar
manner as referenced in No. 3 above; however, the County Engineer or its designated representative will
provide final approval of each utility location.
7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400'.
if left open over night or unattended.
8. Crossings under a county road shall:
a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT;
b. e pressure grouted for the full length of the crossing if the annular space between pipe and casing and
-----sotl exceedsone (1) inch. --Brazos County must be given 24'hours notice of pressure grouting
operations and have the opportunity to have an inspector on site to observe pressure grouting
operations;
Va. a %� Pq. /33
c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints.
4. Sore Pits:
a. no pits shall remain open longer than 2 days;
b. all pits shall have proper traffic control measures in place, See Traffic Control Plan listed above.
c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from
the County Engineer or his representative;
d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil
pile to prevent drainage problems;
e. based upon soil conditions, the County Engineer or his representative may require shoring to protect
pavement integrity;
f. based upon soil conditions, the County Engineer or his representative may require pits be placed
further from the edge of road.
10. Any installation within ten (10) feet of edge of pavement shall meet the following:
a. location must be approved by the County Engineer or his representative
b. backfilled with cement stabilized material.
c. based upon soil conditions, the County Engineer or his representative may require shoring to
protect pavement integrity.
d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed
during a rainy period or at other times where excess water cannot be prevented from entering the
trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized
material as soon as weather permits;
e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the
County Engineer or his representatives.
f. no side or lateral tamping to fill voids under the base and pavement materials is allowed.
11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event
Company damages the slope, shoulder or any other portion of the right-of-way, Company will be
responsible for repairing the damage and replacing the right-of-way to the condition it was prior to
commencing construction.
12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County
road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or
repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event
all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided
meeting TMUTCD requirements.
13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or
jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide
a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by
the County Engineer.
14. The applicant shall submit a letter of "No Objection' from the Army Corps of Engineers for all
designated wetlands and environmentally sensitive lands.
E. Emergency work
-1.An the event Company is required to perform emergency services; [Fiat ietjdireSeiicavation in'a Couhty ' _""
Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company
FVO % Pa. /.�s<
shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the
County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of
Way and traffic safety controls used.
F. Repairs to exisfine facilities
1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the
soil, shall not be performed until plans describing such maintenance and/or repair have been approved by
the County Engineer or its designated representative and a permit has been obtained.
G. Relocation o(ulilities
1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement,
alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other
facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated
thereon, as required by the County Engineer within a reasonable time as determined by the County
Engineer and Utility Company, and at the expense of the Utility Company.
H. High Pressure Pipelines
1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to
controlled access or non -controlled access installations, should contain the following additional
information in the description of the permit.
-diameter
-wall thickness
-material specification
-minimum yield strength
-maximum operation pressure of the pipeline
2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied
for both the carrier pipe and the casing.
3. Assurance must also be given that the installation material and design meet the minimum Federal Safety
Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed
by an authorized representative of the company.
4. Petroleum Pipelines:
Depth
Type of Pipeline (below deepest ditch grad el Special Requirements
Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep
Encased Pipe Greater than 10' No concrete pad required
Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep
Non -Cased Pipe Greater than 10' No concrete pad required
Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum.
5:—Under no circumstances will -a pipeline be installed parallel to a County Road within'the Right -6&
Way. Transmission lines have been determined to be petroleum pipelines (which includes natural
gas lines) and shall not be parallel to "a County Road.
6. Natural Gas Distribution is a line that serves the final customer.
FVT L
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TCP(2-1)-12
Item Coversheet
DEPARTMENT:
DATE OF COURT MEETING
ITEM:
TO:
DATE:
FISCAL IMPACT:
BUDGETED:
DOLLAR AMOUNT:
ATTACHMENTS:
File Name
P11-08-30-13-0=Pdf
BRAZOS COUNTY
BRYAN,TEXAS
NUMBER:
9/4/2018
Expenditure Journal Entries
• 080113 - 080116
Commissioners Court
08/30/2018
False
False
$0.00
Description
Exps JEs
Page 1 of 1�
19
Type
Backup Material
PPR
7: L f/iMb
Duane Peters Date
County Judge
https://brazos.novusagenda.com/agendaweb/CoverSheet.aspx?ItemID=17874 9/4/2018
SUNGARD PENTAMATION
DATE: 08/30/2018
TIME: 12:18:17
BRAZOS COUNTY, TX
BATCH JOURNAL ENTRY EDIT LIST
CONTROL
NUMBER
J E NUMBER DESCRIPTION
PERIOD/YR
STATUS
RECORD
FUND
DIV/FUND
ACCOUNT PROJECT ACCOUNT ITEM DESCRIPTION
08.30.18
080113 COPIER LEASE SEPT18
11/18
COMPLETE
351491
3000
424100
71500000
COPIER LEASE
SEPT18
351492
3000
3000
11005200
COPIER LEASE
SEPT18
351493
0100
0100
11005200
COPIER LEASE
SEPT18
351494
0100
0100
46049500
COPIER LEASE
SEPT18
TOTAL
JOURNAL ENTRY
08.30.18
080114 TSF
0100>4500 BA#47.
11/18
COMPLETE
351495
0100
0100
91110000
-
TSF 0100>4500
BA#47.
351496
0100
0100
11005200
TSF 0100>4500
BA#47.
351497
4500
4500
11005200
TSF 0100>4500
BA#47.
351498
4500
4500
49028000
TSF 0100>4500
BA#47.
TOTAL
JOURNAL ENTRY
08.30.18 080115 EXPO INCENTIVE REWAR 11/18
351499 1100 11002500 71530000
351500 1100 1100 11005200
351501 0100 0100 11005200
351502 0100 0100 41011000
TOTAL JOURNAL ENTRY
08.30.18 080116 EXPO INCENTIVE REWAR 11/18
351503 1100 11002500 71530000
351504 1100 1100 11005200
351505 0100 0100 11005200
351506 0100 0100 41011000
TOTAL JOURNAL ENTRY
TOTAL CONTROL NUMBER
COMPLETE
TEXAS HEALTH (THOA)
EXPO INCENTIVE REWAR
EXPO INCENTIVE REWAR
TEXAS HEALTH (THOA)
COMPLETE
PATH FINDER CONF
EXPO INCENTIVE REWAR
EXPO INCENTIVE REWAR
PATH FINDER CONF
DEBIT AMOUNT
93.43
93.43
186.86
6,435.87
6,435.87
12,871.74
12,000.00
12,000.00
24,000.00
7,000.00
7,000.00
14,000.00
51,058.60
PAGE NUMBER: 1
BJOURN11
CREDIT AMOUNT
93.43
93.43
186.86
6,435.87
6,435.87
12,871.74
12,000.00
12,000.00
24,000.00
7,000.00
7,000.00
14,000.00
51,058.60
axsxssts4dxa>xa>§§iizzarzazana4ksaQ§x>aQ>xxitQaczti4zsoeasxasaxsxaih>Q iQz§xxaz x44nhnsxsnhsnaanxA4asaaai§4a4x4id>k4knnAt4x>aaxa>a4t
WARNING CASH BALANCE FOR FUND 3000 EXCEEDED
CURRENT BALANCE IS -95090.53
TOTAL ENTRIES 93.43
PROJECTED BALANCE -95183.96
x4A4a§AQ>43§§4444kiAxk4ntx44xhtQ4t4n4>tktx4td4d9itr id4d4n44k4kkkAAta>44§§>a§t44Akxa4k4xn44trek CfixQa44QaitA>44Chn4rtnAh T.khihk4§Aa>haiA
TOTAL REPORT
51,058.60 51,058.60
II
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2017-2018 BUDGET YEAR
NO. 17/18 48.1-48.12
On this the 4th day of September 2018 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 4th day of September 2018 the Court heard and approved a budget
amendment for the 2017-2018 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 5 September 2017, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 4th day of September 2018.
THE COMNHSSIONERS COURT OF BRAZOS COUNTY, TEXAS.
B�
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
vol' -2z-7- pg. 122
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118 - 48.1
FUND DEPARTMENT DIVISION
CATEGORY DESCRIPTION I Increase I Decrease
'-GeneratFund—' - Commissioners' Court— -"- 'Contin en ----
---De arttnental Support ----- - ---- ---------
General Fund Sheriff Adminstmtion
Professional Services 750.00
ACCT
DRICR
ACCOUNTNAME Increase Decrease
0100
]1001500
61130000
CR
Co.ti=.cy 750.00
0100
28000100
72150000
DR
Clinic Services 750.00
Commissioners' Court and Sheriff Administration
F—
R,.1locakrsoffu d to the pp p'at t to cover additional cost of sexual assault txams
�-77,_
IDepartm'en-` val x t ;"` ' V" IfFI�.'�Date v
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'v .a„,w tn`"�'°Y`: .'��: 5-..�' t2 .'•ta�^� s :. +..
FUND
DIV
ACCT
DRICR
ACCOUNTNAME Increase Decrease
0100
]1001500
61130000
CR
Co.ti=.cy 750.00
0100
28000100
72150000
DR
Clinic Services 750.00
FVa
i:---- P9'
BRAZOS COUNTY, TERAS
BUDGET AMENDMENTS
No. 17118 - 48.2
91412018
FUND I DEPARTMENT DIVISION
CATEGORY DESCRIPTION
Increase Decrease
General Fund- ---CommissionesConn - Contingency -- --
-- - Dc aranental Support - -- -- -- -
- - - -- - -- - -700.0
General Fund Coun Su ort -Civil
Salm and Wa es
i 600.00
General Fund Conn Su ort -Civil
Benefits
100.00
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100
11001500
61130000
CR
Contingency
700.00
0100
1102C000
51642000
DR
Visiting Bailiffs
600.00
0100
11020000
57100000
DR
Social Security
100.00
Commissioners' Court and Court Support - civil
Reallocations of funds to the appropriate account to cover the cost of miting bailiffs.
IDepartm'_ vale.-: 'k D5te�
County Judge Apfr-&W3a-wii5'F`f
uFAce"o"u"ntlu"3ses Onlv''^F '.:yT-
..,rn -G. .'X'Xrs M .1;:
.:f .3 rS3:'iCY¢"` 'w : ks', Alt.- Y: ;:ws'h-u:t;. t3✓i..'3�fs:{'S.'z'i0
ea ..ii'.w.c ,_s" °L;t$E
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
0100
11001500
61130000
CR
Contingency
700.00
0100
1102C000
51642000
DR
Visiting Bailiffs
600.00
0100
11020000
57100000
DR
Social Security
100.00
I
va. 7 _ P9. A/ / l
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. W118-48.3
olcnnaa
DI
FUND DEPARTA9ENT VISION CATEGORY DESCRIPTION
Increase Decrease
- Health & Life .
Fund Health and Wellness Clinic i
Sala and Wa es
72 625.00
Health & Life
Fund
Other Financing Uses
72,625 Or
General Fund
Otter Financia^ Uses
72,621.00
General Fund Sherif£ Administration Jail - Medical
Salary and Wages
62188.00
General Fund Iuvenile Administration Detention
Salary and Wages
10 43200
72,625.00
5000
91300000
DR
Transfer to General Fund
72,625.00
0100
49030000
CR
Transfer from HIJ Fund
72,625.00
0100
28000300 51200000
DR
,Sala - Dept Heads
6218&00
0100
31000200 51200000
DR
Sala - Dept I leads
10,437.00
Health and Wellness Clinic Jail - Medical and Juvenile Administration
Reallocations of funds to the appripriate account to rover the Medical Doctor salary
that is split between the Juvenile Detention aid the Jail.
Ilk its
a`a f✓'i v. ' a Ri:, ^e i" 'Y... °mw
t0epartment A". n��v� �?E+Date wiz-!
For:Aecoufln`n`dtku
"su On ,€."2.,,q.�`T".`"x ",< Vis:=
FUND
DIV ACCT
DRICR
ACCOUNT NAME
Increase
Decrease
5000
64005100 51200000
CR
Salary -De tHeads
72,625.00
5000
91300000
DR
Transfer to General Fund
72,625.00
0100
49030000
CR
Transfer from HIJ Fund
72,625.00
0100
28000300 51200000
DR
,Sala - Dept Heads
6218&00
0100
31000200 51200000
DR
Sala - Dept I leads
10,437.00
v: __ pa../ -1
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118 - 48.4
9/4/2018
FUND DEPARTMENT DIVISION
CATEGORY DESCRIPTION Increase Decrease
.Health&life._.._.... ....__— — ... ... ... .. ....
Fund Health and Wellness Clinic
."___... ...
Sala and Waoes 16,657.00
Health & life
Fund Health and Wellness Clinic
Professional Services 16.667.00
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME Increase Decrease
5000
6400900
5/200000
OR
Sal - De [Heads 16667.00
5000
64005100
72540000
DR
Ph sieian Services 16,667.00
I
Health and Wellness Clink
Reallocarions of funds to die appmpriate account to cove. the eontmet for Ph
ician Services for the month of Se temher2018.
4Sd < rvS'. rh•.
i,.'SZ'�..vt.,.+'�r
Fol. -1/j _ Pa I
v>
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME Increase Decrease
5000
6400900
5/200000
OR
Sal - De [Heads 16667.00
5000
64005100
72540000
DR
Ph sieian Services 16,667.00
Fol. -1/j _ Pa I
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118 - 48.5
9/4/2018
FUND DEPARTMENT
DIVISION CATEGORY DESCRIPTION Increase Decrease
. .. _...._.... _.._Read &Bridge ..
General Fund Administration
.. _.. .... .... .. .. ..
Centmcw.l Services 1,912.62
Road & Bridge
General Fund Administration
Minor Acquisitions 1912.62
FUND DIV
ACCT
DRICR
ACCOUNT NAME Increase Decrease
0100 56001000
71512000
CR
enml-eUnios 1912.6'
0100 56001000
67287000
DR
a
I
Road & Bridae Administration
Reallocations of fimds to the approp6ate account to purchme additional handheld radios for the Road Crew.
UDepEAm(nt AgproLal "gig?
t Ails;: i
1C n J, Udge Approval,_l.!V,,,�7}'+�? 9„;.t�Q te`;;L3;_
-,..-..-. ...,_. __ a
Fo6:Accauntiva.Pu ses:Owv;e
.'9+ i � .i ,.,.- 1"'.,:.-,x
-- '„g, .�•>w�}�. .,1ik_>... �, .��
;-µ 5S✓a w
.� .a.. '17....5.
ax ..�, .:t^'"7i +-. x
.�!9!.eE:�?.,. sz., .. u-rc._.s.. v6'Y+. -ti-:'t `#¢ . =
FUND DIV
ACCT
DRICR
ACCOUNT NAME Increase Decrease
0100 56001000
71512000
CR
enml-eUnios 1912.6'
0100 56001000
67287000
DR
a
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17/18.48.6
91412018
FUND DEPARTMENT DIVISION
I CATEGORY DESCRIPTION Increase Decrease
' Geneml Fund" --' Constable Pct, #4
Depannnental Support -- - -'- - - - - - - --- ---- - ----1.929.41
Geneml Fund Constable Pct. 94
Re airs & mint. 1,929.41
FUND
DIV
ACCT
ORICR
ACCOUNTNAME Increase
Decrease
0100
30401100
60170000
CR
Co ierlPrinter/Fax Supplies
493.76
0100
30401100
61110000
CR
Conference&Seminar Fees
500.00
0100
Constable Pct. 84
61801000
Reallocations of funds to the apprupdatu account to cover die negative expenses.
Travel
,
iDepartmentAjaproval 7.'.r.!-'YD+d,��,";�^',Dato
%yet r�j
County Judge?ApprovatG �°"nth >� -?`..,Date., 3+ "!^. =1
FUND
DIV
ACCT
ORICR
ACCOUNTNAME Increase
Decrease
0100
30401100
60170000
CR
Co ierlPrinter/Fax Supplies
493.76
0100
30401100
61110000
CR
Conference&Seminar Fees
500.00
0100
30401100
61801000
CR
Travel
935.65
0100
30401100
65150000
DR
Computer Nlaint. 1 929.41
I
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118 - 48.7
QlAlMip
FUND I DEPARTMENT
DIVISION CATEGORY DESCRIPTION increase I Decrease I
GcneralFu,al-1 Sheriff Admmisntion-
Jail -Re pairs& mairt. --- -- -- - -1 ___2570.00
General Fund ShmiffAdministration
Jail Minor Acquisitions 2,570.001 1
FUND
ACCOUNT NAME
increase I Decrease
0100
%
285-0-000
65050000
1 CR
Buildi.g Mai�.t.
2,570.0
0100
28002000
67237000
I DR
E ui ment-Radios
Sheriff Adm Inism.don-Jail
Reallocations of funds to thea ro rule account to purchase replacement radios.
T
.D6"ah6ibrC br6val-
T-�
�Dare
Z
rC�nty Judge Approval,' i^+ " _aDat
V E01 - - :-2 �:: :P9 -
FUND
ACCOUNT NAME
increase I Decrease
0100
%
285-0-000
65050000
1 CR
Buildi.g Mai�.t.
2,570.0
0100
28002000
67237000
I DR
E ui ment-Radios
2,570.00 —
V E01 - - :-2 �:: :P9 -
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118 - 48.8
9!1!201 B
FUND DEPARTMENT
DIVISION CATEGORY DESCRIPTION I Increase I Decrease
. _...__._. - _Nictropolitan'Planning_---
GrantFund Or aniration
-
Minor Acquisitions 27500
Metropolitan Planning
Gmnt Fund Organization
Repairs & Maint 1 275.00
FUND
DIV ACCT DR/CR
ACCOUNT NAME
Increase Decrease
3000
424100 67286000 CR
Equipment - Other
275.00
3000
424100 65150000 DR
Com uler hlaict.
275.00
I
Metropolitan Planning Organization
Reailocafions of funds to the 3ppropriate account for maintenance on com utas and servers.
1 r7 y,•+G�jt�XM
"1,Xk Fbry 101 li.t $..vnNei!
{Depa8rnent'AP roval
S.
(County JudgeJApproval•.s<° g'^ �-_ `�,='Data sr�:wrikt�.q; ;;J
For'AcctidniivgPur sei Onl . n aY. xzr,'i ... rsJ3.e'�,:r ,..psi:•. �`.,:,$ia.�'4-;ta"`^SF^ .Di. �, t.;;
Txn,.a�.3?4d:"�sa1 c.. ..»a?i>'
S;m u3_"'�a. -:3.. �::'r.
FUND
DIV ACCT DR/CR
ACCOUNT NAME
Increase Decrease
3000
424100 67286000 CR
Equipment - Other
275.00
3000
424100 65150000 DR
Com uler hlaict.
275.00
Vol, p9• �`J
BRA70S COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118-48.9
9/4190ta
FUND
DEPARTMENT
DIVISION
CATEGORY DESCRIPTION I Increase Decrease
-General Fund- --
--Road&Bridge -
EnvimnmentabProtection-
-- --Re airs&Main.---- --- - -- - --- 250.00
Geuenl Fund
Road & Bridge
Environtnemal Protection
Dc anmental Se on 250.00
ACCOUNTNAME Increase Decrease
0100
56D05000
65400000
CR
Gmund Maint 250.00
0100
5600500C
61880000
DR
Utilities 250.00
I
Road & Bridge
Reallocations of Ponds to the appmpriale account to cover the utilities for the Citizen Collecdon Site on Copperhead Rd, Kunen.
DepzrVncriC'A prom "^'`_�,' ty 3ky,�':RDate ^x •:::r5
lachh :I,,_tlge Approvals,-"t.,a"""•s?.lisL";'Date_ 5 'Z'-'ei'
}or3'ecormtin '.Y.it'nses':ONVCi
e ,wx±{. ::,.y>S`?e+r.�i.e...ry :x-�i?: Fi+1`-'8 .. ti<,A•.-".fc:.c t .-i?ivc'WR
..5'ti`I,:y ..«s..c��;;$:>Sr"°,','-a$,., '�'t::'.,, .�"•4,+,�.��+uit2
FUND
DIV
ACCT
DRlCR
ACCOUNTNAME Increase Decrease
0100
56D05000
65400000
CR
Gmund Maint 250.00
0100
5600500C
61880000
DR
Utilities 250.00
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118 - 48.10
Logo
jDabaftinbrit A66
oFAbbedvil°�14,
1vol..
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME Increase
Decrease
0100
56002000
71020000 I
CR
I Com p"ter Connacts
71.171
0100
56002000
71024000 1
CR
co.=tsemccs
2,013.861
010D
56002000
65850000
DR
Tires 2,085.03
1
1vol..
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 171`18 - 48.11
91412018
FUND
DEPARTMENT
DIVISION
CATEGORY DESCRIPTION Increase Decrease
- General ---
Road & ➢rider - -
— - --Sho
- De artmental Su art -.--.1- - - -- — - --- - - — - -- - — .— . -_ -..2,44929
General Fund
Road & ➢ride I
Sh.v
Repairs & Mainz 2,449.29
ACCT
DPJCR
ACCOUNTNAME
Increase
Decrease
0100
56002000
60170000
CR
Copier/Printer/Fax Supplies
217.04
0100
56002000
60600000
CR
Office Su lies
I82.25
0100
56002000
61110000
CR
Conference &Seminar Fees
750.00
0100
56002000
61680000
CR
,Trainine
800.00
0100
56002000
61801000
CR
Travel
500.00
0100
56002000
65320000
DR
Road & Bridge -Sho
2,449.29
Reallocations of Ponds to the apprprfaw.cc,unt to cover the ofe ui ment maintenance for the remainder of 18.
r °w4'e Wp Sxip 7 t -`r nnmi
IDete . "9"s,� µ�`ta'8/38/2�56�
ae'".a'�c....s.'<r"d
'De-artm'enf=
oCou�J48gi:7gQ r(_roval-'' ._a `,,_,�!,�ate '' de�A.zti
FocrAccowl'fia^Tar_�....�r-
FUND
DIV
ACCT
DPJCR
ACCOUNTNAME
Increase
Decrease
0100
56002000
60170000
CR
Copier/Printer/Fax Supplies
217.04
0100
56002000
60600000
CR
Office Su lies
I82.25
0100
56002000
61110000
CR
Conference &Seminar Fees
750.00
0100
56002000
61680000
CR
,Trainine
800.00
0100
56002000
61801000
CR
Travel
500.00
0100
56002000
65320000
DR
G ui meet&Mainz
2,449.29
VIM.Pg-
3
BRAZOS COUNTY, TEXAS
EUDGETAMENDMENTS
No. 17118 - 48.12
91412018
FUND DEPARTMENT
DIVISION CATEGORY DESCRIPTION Increase Decrease
.__.General. _._—__.__.. ___. ___..
Permanent
Improvement
Fund Capital General
__.__....__-__. ..__ _ __. _. .__.. ..—_. _.._ ..
capital outlay 6 864.00
General
Perr„anent
Ireprovernent
Fund
Other Financing Uses 6.864.00
County Clerk
Archival Fund
Oc`.er Financing Usrs 6,964.00
County Clerk
Archival Ford Corety Clerk Archival Fund
Capital Outlay 6,864.00
DRICR
ACCOUNT NAME Increase Decrease
4500
63000500
80286000
CR
E ui ment-Other 6,864.00
4500
91580000
DR
Transfer to Corn Clerk Arch. 6,864.00
I
49015000
CR
Transfer from Capital Imps Fund 6,864.00
2001
General Capital Projects and County Clerk Archival Fund
Reallocations of funds to the appropriate account to cover the architect services for the County Clerk Storage Facility. Approximately 3,940 serum feet will beN�yC'arn"s
Secure Storage (78% funded by County Clerk Archival Fund), and approximately 1,140 square feel will be used for other county department's stooge (229%. fu
Fund).
DeDatee-",y, .,3`2'I
"Pr« a
[C un'J_ imIj Approvals~15.+ ~t _4;.Date
... _. , r r s
FOK:YCCDn�atlo.ELL[ raW'.Gnl h.v �..�o o ri.4�i' si Mry �, r�,Q� ,
�nz ? c .(� �; >'u u, 'c-
..o -s �...Y �m F,..r ..�:-Y..�G�Y}S<„ ...£ sa 41`.5 .-lt .. e. ,X, w.'^' 'v Y � •�. n'.-.:
FUND
DIV
ACCT
DRICR
ACCOUNT NAME Increase Decrease
4500
63000500
80286000
CR
E ui ment-Other 6,864.00
4500
91580000
DR
Transfer to Corn Clerk Arch. 6,864.00
2001
49015000
CR
Transfer from Capital Imps Fund 6,864.00
2001
21006000
80100000
DR
Huildin s 6,864.00
Vol. _L P9—
PERSONNEL )13
CHANGE OF STATUS REQUESTS
Commissioner Court Date: September 04, 2018
Departme_nt_Submitting In formation._ Human Resources____ _
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Constable, Pct.3
County Judge
District Attorney
Facilities Services — Landscape
Information Technology
Giordano, Christopher Employment
Dubec, Summer D. Employment
Castelberry, Abigail Separation
Green, Leonard Separation
Evans, Grace A.
Approved in Commissioners' Court: Se to 4 201
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
FV.
Employment