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HomeMy WebLinkAbout2018-08-21 10:00 AM REGULAR MEETING.'."l '1jj i l r', ii 1_-� WOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON AUGUST 21, 2018 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Commissioner Aldrich 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-23: 3. Approval of Non -Profit Organization Application for Fiestas Patrias Mexicanas of B/CS to have inmate workcrew assist with unloading/loading tables, chairs, boxes during the set up and tear down of the event. 4. Designation of the day of the week and the location for Commissioners Court to convene into Regular Session each week during FY 2019. 5. Approval of the Brazos County Clerk's Records Management and Archival plan to collect a $5.00 fee for court filings and a $10.00 fee for non -court filings. 6. Approval of the Brazos County District Clerk's Records Management and Archival plan to collect a $10.00 fee for court filings. 7. Approval of the daily amount of reimbursement of expenses for a person who reports to jury service for Fiscal Year 2019. 8. Approval of non-profit agencies for jurors to have the option to donate all or part of their juror payments to for Fiscal Year 2019. Zpiq 9. Approval of Juror Payment Authorization Forms for Fiscal Year 2818. 10. Payment Authorization to Mustang Rental Services Inc. in the amount of $3600.00 (water truck rental) for Road & Bridge; invoices were received after Purchase Order was .; closed. 11. Order exempting the competitive bidding requirement for a contract for the provision of medical services. 12. Agreement for Medical and Health Services for the Brazos County Jail, Brazos Juvenile Detention Center and the Brazos County Employee Health and Wellness Clinic. 13. Vine Service Agreement Appendix D DIR-TSO-3937 (perAmendment 1) with Appriss Safety for FY 2018. 14. SAVNS Maintenance Grant Contract for FY 2019. 15. Service contract with Garland/DBS for Jail mechanical floor and booster pump floor coating. This is being purchased off the US Communities contract #14-5903. 16. Consider and take action on the FW P Holdings, LLC utility permit to install a temporary 10" Polyurethane water line within and along the right-of-way of Edge Cut Off, Short Cut, Edge Schoolhouse and Macey Roads. Project will provide water to oil well. Site is located in Precinct 2. 17. Acceptance of Heritage Lake Estates Phase 2 into the Brazos County road maintenance system; the roads (Call Court and Lonesome Dove Trail) and roadway drainage structures are in compliance with the Brazos County Subdivision Regulations. Site is located in Precinct 2. 18. Approval of the Treasurer's Report for June and Q/E 6/30/18 19. Expenditure Journal Entries • 080052-080055 20. Tax Refund Applications for the following: • a. Concentric Saw & Tool % Steven Roddy - Overpayment $276.20 • b. Gus C. & Hope A. Benevides - Overpayment $6.10 • c. Aaron Simmons - Overpayment $124.56 • d. Diane B. Jones - Overpayment $158.13 • e. Living Water Studio % Cindy Gomez - Overpayment $26.27 • f. Katie MacArthur Cook - Overpayment $106.96 21. Budget Amendments. Budget Amendment FY 17/18 46.1 22. Personnel Change of Status. Personnel Action Forms 23. Payment of Claims. 24. Sheriff's report on inmate population. 25. Announcement of interest items and possible future agenda topics. 26. Call for Citizen input and/or concerns 27. Adjourn. Vol. f PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Teras Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. it is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets Will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court Will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. vol. --j-2f_ Pg. �L MINUTES AUGUST 21, 2018 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, August 21, 2018 with the following members of the Court present: Duane Peters, County Judge, Presiding, Steve Aldrich, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Commissioner Aldrich Call for Citizen input and/or concerns There was no citizen's input. Consider and take action on agenda items 3-23: 3. Approval of Non -Profit Organization Application for Fiestas Patrias Mexicanas of B/CS to have inmate workcrew assist with unloading/loading tables, chairs, boxes during the set up and tear down of the event. •dot.%g Pg. �� Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 4. Designation of the day of the week and the location for Commissioners Court to convene into Regular Session each week during FY 2019. The Court voted unanimously to designate Tuesday at 10:00 a.m. as the regular meeting of the Commissioners Court. The meeting will take place at 200 South Texas Avenue, Suite 106, Bryan, Texas 77803. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 5. Approval of the Brazos County Clerk's Records Management and Archival plan to collect a $5.00 fee for court filings and a $10.00 fee for non -court filings. A copy of the plan is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 6. Approval of the Brazos County District Clerk's Records Management and Archival plan to collect a $10.00 fee for court filings. A copy of the plan is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Approval of the daily amount of reimbursement of expenses fora person who reports to jury service for Fiscal Year 2019. The rates are as follows: $6.00 for the first day of service. $40.00 each day of service thereafter. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 8. Approval of non-profit agencies for jurors to have the option to donate all or part of their juror payments to for Fiscal Year 2019. The list of non-profit agencies are as follows: Crime Victims' Compensation Fund (mandated) Brazos County Child Welfare Board (mandated) vol. 2 7g pg. 7 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. Approval of Juror Payment Authorization Forms for Fiscal Year 2018. A motion was made by Commissioner Berry to approve the Juror Payment Authorization Forms. The motion was seconded by Commissioner Catalena. At this point it was noted that the agenda should be corrected to FY 2019 and there was a question as to if the dollar amount printed on the payment forms should be $34.00 or $40.00. District Clerk Marc Hamlin asked the Court if he could check the law before they vote. Judge Peters announced they would consider items 10 through 24 and then return to item 9. Having considered the previous noted items the Court returned to item 9. Mr. Hamlin said the amount should be $40.00 and he would send a corrected form to Court. Commissioner Aldrich offered a motion to rescind the previous motion. It was seconded by Commissioner Berry and passed unanimously. Commissioner Berry then offered a motion to approve the Juror Payment Authorization Forms with the correction of $40.00 per day after the first day of jury service. The motion was seconded by Commissioner Aldrich and passed unanimously. At this point the Court returned to agenda items 25 and 26. Motion: Approve w/ Conditions, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 10. Payment Authorization to Mustang Rental Services Inc. in the amount of $3600.00 (water truck rental) for Road & Bridge; invoices were received after Purchase Order was closed. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 11. Order exempting the competitive bidding requirement for a contract for the provision of medical services. A copy of the order is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 12. Agreement for Medical and Health Services for the Brazos County Jail, Brazos Juvenile Detention Center and the Brazos County Employee Health and Wellness Clinic. V1 p1P`J A copy of the agreement is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 13. Vine Service Agreement Appendix D DIR-TSO-3937 (perAmendment 1) with Appriss Safety for FY 2018. A copy of the service agreement is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 14. SAVNS Maintenance Grant Contract for FY 2019. A copy of the grant contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 15. Service contract with Garland/DBS for Jail mechanical floor and booster pump floor coating. This is being purchased off the US Communities contract #14-5903. A copy of the service contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 16. Consider and take action on the FW P Holdings, LLC utility permit to install a temporary 10" Polyurethane water line within and along the right-of-way of Edge Cut Off, Short Cut, Edge Schoolhouse and Macey Roads. Project will provide water to oil well. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 17. Acceptance of Heritage Lake Estates Phase 2 into the Brazos County road maintenance system; the roads (Call Court and Lonesome Dove Trail) and roadway drainage structures are in compliance with the Brazos County Subdivision Regulations. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Vol. �8_ Pd. � Peters. 18. Approval of the Treasurer's Report for June and Q/E 6/30/18 The Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for June 2018 and quarter ending June 30, 2018. A copy is attached and made a part of these minutes. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 19. Expenditure Journal Entries • 080052-080055 A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 20. Tax Refund Applications for the following: • a. Concentric Saw & Tool % Steven Roddy - Overpayment $276.20 • b. Gus C. & Hope A. Benevides - Overpayment $6.10 • c. Aaron Simmons - Overpayment $124.56 • d. Diane B. Jones - Overpayment $158.13 • e. Living Water Studio % Cindy Gomez - Overpayment $26.27 • f. Katie MacArthur Cook - Overpayment $106.96 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 21. Budget Amendments. Budget Amendment FY 17/18 46.1 46.1 Transfer funds from Capital I mprovement Fund to Constable, Precinct 2. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 22. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. VG4 Pg ------f-----------� 23. Payment of Claims. Claims 8006615-8007035 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 24. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 711 inmates in jail, 593 inmates are male and 118 are female, 43 have electronic monitors and 7 are pending for monitors. At this point the Court returned to consider item 9. 25. Announcement of interest items and possible future agenda topics. Commissioner Cauley announced that McAllester Road is now open. Commissioner Cauley thanked Gary Arnold, the Road and Bridge Department staff, and the contractors for doing a great job. 26. Call for Citizen input and/or concerns There was no citizen's input. 27. Adjourn. Vol. 7 P9, �_ The foregoing minutes of the Commissioners Court Meeting held August 21. 2018 have been examined and are approved in open Court this I I" day of September 2018, in Bryan, Brazos County, Texas. Duane Peters Steve Aldrich County Judge Commissioner, Precinct 1 �Iwwtox,�r 464Z� Sammy Catalena Commissioner, Precinct 2 4 E, Irma Cauley Commissioner, Precinct 4 Attest: C L. Karen McQueen County Clerk Nancy Berry Commissioner, Precinct 3 Vol.�L Pg.�_ I BRAZOS COUNTY CONMSSIONER'S COURT XRAY OF , 20—/f �o cry A M/PM, Name (PLEASE PRLNT L►1.1 u tCLGC ICDA - /- Organization (PLEASE PRLN7n C-,-�V1.t/ e0c� --fil-CAS Ok P2 21 0f 7j BRAZOS COU?�iTY CONLMISSIONER'S COURT 02/4 -e --DAY OF ; 20� �o o C ANv; I t Organization (PLEASE P-RJN7 V6. a 7 9, Pd. �- Non -Profit Organization Application for Brazos County Inmate Work Crew Labor Fiestas Patrias Mexicanas of 979-575-2910 B/CS,TX. STATE ZIP P.Q. Box 346, Bryan, TX. Alma Villarreal I Alma Villarreal I certify that the above named organization is a nonprofit organization that qualifies for a tax exemption under Section 501(s), Internal revenue Code of 1986, as an organization described by Section 501 (c)(3) of that code, and is organized as a nonprofit corporation under the Texas Non -Profit Corporation Act (Article 1396-1.01 et seq., Vernon's Texas Civil Statutes. CEO SIGNATURE DATE ACma Ti[CarreaC 8/10/2018 Please provide a description of the type of work that will be assigned and equipment that will be used. However, we start setting up at about 8:00 a.m. and taking down texts, at about 7:00 p.m. until 9:00 — 9:30: p.m. Last year it was a great help to have these men help us out. Thank you for your support. Alma Villarreal Event is on Sunday, September 16th, 2018 "Note" The allocation of a work crew to provide labor for your organization is subject to availability. Revised W 1405 -ods Vol. pg. J Brazos County Office of the Sheriff Request for Work Crew Assignment The Brazos County Office of the Sheriff has reviewed the application for assignment of a work crew_ Id The type of labor and task requested is appropriate for work crew assignment. It is hereby requested that this application be placed on the agenda for the Brazos County Commissioners Court consideration of approval. ❑ The type of labor and task requested is not appropriate for work crew assignment. It is hereby requested that this application not be placed on the agenda for the Brazos County Commissioners Court consideration of approval. Signature Title V A a V il-g 7ad.+ LOU Date 3 3 Brazos County Commissioners Court i• Approval for Work Crew Assignment The Brazos County Commissioners Court has received the recommendation from the Brazos County Office of the Sheriff and has determined that the above non-profit organization provides a public service to the county or to a political subdivision located in whole or in part in the county. This approval for work crew assignment is valid effective from the date approved below through December 31St of the calendar year. County Judge l ) Dale U I ZI 11 F< Revised 071405 -ads VO4 % pg 5 Brazos County Clerk Records Management and Archive Plan I. Background (Statutory History) The 77`h Texas Legislature passed HB 370 in 2001 to allow border county's to assess a $5.00 Records Management and Preservation Fee for the preservation of older records filed with the County Clerk. The 78`h Legislature passed SB 1731 amending the original legislation allowing all county's to collect this fee with Commissioner's Court approval. The County Clerk is proposing to collect this fee at this time. This legislation amends Local Government Code, Section 118.011 (b & f), to enable the Commissioner's Court to adopt a Records Management and Records Archive Fee for the preservation and automation of previously filed and recorded real property and vital statistics records as part of their regularly adopted annual budget. The 83`d Legislature passed HB 1513 amending Government Code, 118.011 (b & f) allowing the Commissioner Court to set and collect a Records Management and Records Archival Fee not to exceed $10.00 on non -court related filings. II. Bill Summary • . Begins on approval of the County of Brazos 2019 Annual Budget. The fee must be set and itemized in the county's budget as part of the budget preparation process. • Termination: The 79`' Legislature extended this bill indefinitely. The $10.00 fee is assessed on any instrument, document, paper, or other record that the County Clerk is authorized to accept for filing or recording (deed or official public records, assumed names, and marriage licenses). However, the 83"d legislature approved a sunset effective September 1, 2019 to reduce the amount collected back to an amount not to exceed $5.00. • The $5.00 fee is assessed on any original civil case filings. • The fee may be used only to provide funds for specific records management and preservation and archival projects, including for automation purposes — in accordance with this written plan. • Changes to the plan must be approved by Commissioner's Court. The plan may be modified as required. Va. 2 p9 5'7 i III. Purpose Some of Brazos County official records have been computerized and automated in electronic format since the late 1950s. The County Clerk's office is progressive in the preservation of current records, utilizing the original Records Management and Archival Fees from 1991 forward. However, this funding has not been sufficient to electronically preserve and restore the older documents that have a priceless historical value. In order to preserve and enhance the integrity of the existing system for recording and preserving public documents; the County Clerk seeks to preserve existing original records by restoring or re-creating old volumes, digitizing older microfilm and paper records, re - indexing old handwritten and typed indexed books and converting all older media into an electronic format and importing this newly created data into the existing computer system. IV. The overall goal and vision of the County Clerk's office is to: • Modernize and upgrade old record systems in the office. • Continue to add records and information to your existing computer system. • Eliminate or reduce manual lookups and searches. • Expedite record searching by having more records available for electronic retrieval. • Create a complete electronic records back-up for disaster recovery. • Provide more public information to the citizens of the County via the Intra/Internet. • Continue to eliminate the need for paper records. • Preserving original records by reducing daily usage. • Reclaiming much needed space in the public records area. • Construction of new records storage facility. V. Annual Revenue Estimate Official Real Property Records 31,000/annually Marriage Records 1,500/annually Civil/Criminal Filings 400/annually Total 32,900 Filings Annually X S 10.00 = S 329,000.00 VI. Restoration, Preservation and Automation Projects Real Property Records: Projects include computerized re -indexing and converting all real property records to electronic images and importing new records to the existing real property computer system. va. a�8 P, s'�� Phase 1: Electronic conversion of 1999 to 1967 existing microfilm to images, matching to the existing grantor/grantee index and importing to the computer and internet: Approx 674,000 Instruments filed 1967 to 1999 (completed) Estimated $ 370,700 Phase 2: Back conversion of 1955 to Volume A of Deed Records existing microfilm to electronic images and loading to computer by Book, Volume and Page. Approximately 1,167,000 images from 1966 to Volume A. Estimated $ 167,000 (completed 1-1-1956-12-31-1966) Approximately 204 volumes of Deed Records from Volume A To Volume 171 (sovereignty— 12-31-1955) Estimated $ 68,770 Re -indexing real property records from 1955 back to Volume A using the scanned images of the original record books: Data entry/conversion of approx 355,000 instruments. Estimated $ 297,700 Phase 3: Design and remodel an existing county building for a records storage facility. Approximately 3900 square foot building Estimated $ 460,000 (in progress) Phase 4: Maps and Plats Conversion/scanning and reindexing of all maps/plats and importing to existing computer system. Approximately 4,000 maps and plats Estimated $ 60,000 (in progress) Phase 5: Commissioner's Court Records Electronic conversion and reindexing of all existing Commissioner's Court minutes and importing this data to existing computer system in a searchable format. Approximately 190,000 pages and 120,000 index entries Estimated $ 128,000 Vol. Pg. _L_ VIII. Length of Projects It is estimated that these projects will take approximately 20 years to complete and implement. Some projects may be considered as on-going and paid monthly as revenue is collected. Summary The Legislature has provided a means to raise revenue for the records management and preservation of older county property and vital records. This "user" fee is an alternative to raising taxes or spending general fund monies to accomplish these important projects. This plan will be implemented in "phases" as money is accrued and deposited into a special revenue account. The completion of the initial phases will preserve the original records, provide more space in the public records area, and continue to modernize the Clerk's office through available technology. Duane Peters County Judge Date Vol. Pg. CO N Plan For Preservation and Restoration Of Archived Records Presented By Marc Hamlin Brazos County District Clerk Updated August 21, 2018 PR Duane Peters at Date County Judge Executive Summary HB 1513 provides for a fee not to exceed $10.00 to be imposed for filing of a suit, including an appeal from an inferior court, or a cross -action, counterclaim, intervention, contempt action, motion for new trial, or third -party petition, in a district court in the county. The District Clerk's Office wants to take advantage of new legislation that is designed to preserve archived records by adding an archive fee to each filing of a suit. This fee is to be dedicated to that task. The majority of the permanent records in the District Clerk's Office are paper based. These records are used by our office for the public and are vulnerable to loss by wear and tear. The purpose of this document is to define the restoration and preservation, digital capture, stage, retention and management of archive records belonging to the District Clerk. This Preservation and Restoration Records Plan in intended to be a "Living Document". It will be updated as a new products and procedure evolve. It is the intent of the District Clerk to follow guidelines set by the Texas State Library and Archives Commission. Goal The Goal is to capture and archive all cases prior to January 1, 1990, regardless of media type they currently are in, as efficiently as possible. The District Clerk's Office is also looking at restoring records, suspending or reducing deterioration of public records, improving the public access to the documents in a manner that reduces the risk of deterioration. Scope The Scope of this document includes the following: • All District Clerk records filed with the District Clerk before January 1, 1990 • Plans to capture records electronically to improve public access. • Plans to restore and preserve records with significant historical value. • Future plans are to improve public and governmental access. This document addresses the restoration and preservation needs of the District Clerk Records Archive. No other departments addressed. The effective date of this action is September 1, 2014, and expires September 1, 2019 Vol. -2 %s P9• Inventory Currently the District Clerk's Office holds over 100 record books which includes indexes for Civil Cases, Divorces, Adoptions, Grand Jury Records, Felonies and Misdemeanors. The District Clerk's Office also has approximately 80 boxes of historical cases many with historical significance. The cases include Civil, Divorce, Adoptions, and Felonies. Current Accessing Methods Records prior to January 1, 1990 are accessed by the public through a request to our office due to the cases not being imaged. Our office currently has to find the Index for the records we are seeing to obtain the cause numbers before we can physically pull the file to obtain copies for the public. These records are kept in our storage facility at 200 S. Texas Ave, Bryan, Texas 77803 Restoration and Preservation Plan Fiscal Year 2018-2019 It is the plan of the District Clerk's Office to scan an portion of the paper documents in house, lease an additional scanner, and fund temporary full or part time employees to capture all records filed in the District Clerk's Office prior to January 1, 1990. These images will be integrated into the existing District Clerk records and retrieval systems and enhance the public's access to public records. The District Clerk plans to award bid to an outside vendor to restore and preserve all records with significant historical value. The restoration process will ensure the legibility of these public documents for future generations. Revenue collected and not expended in the fiscal year will be carried forward and used on other archive projects. Projected Revenue The County Auditor estimates the revenue this will bring in approximately $18,500.00 per year. Vol. pg. - Juror Name: pie 0/, 34 n. Brazos County �, 300 E. 26th St., Suite 1200 :ryx :° Bryan TX 77803 ��tle (979) 361-4224 Marc Hamlin District Clerk JUROR PAYMENT AUTHORIZATION FORM Summons ID: Court: Date: Reimbursement Rate: $6.00 Thank you for your jury service in Brazos County. Texas law entitles you to receive reimbursement for your travel and other expenses. In Brazos County, the rate is set at $6.00 for the day of Jury Selection. If you are selected to serve as a juror, you are entitled to receive $40.00 per day after the first day. Again, thank you for your jury service. �Siinn./cerely, I\harc Hamlin, District Clerk Please check one of the following: ❑ 1 want to be paid. m ❑ 1 would like to donate to: Crime Victims' Compensation Fund - Provides service to assist victims of crime. K2 ❑ 1 would like to donate to: Brazos County Child Welfare Board - Advocates for the protection of children from abuse and neglect. *Juror's Signature Date By my signature, I acknowledge that I have directed the Brazos County Treasurer to disburse the funds as indicated above. *ALL FUNDS NOT DESIGNATED WILL BE RETAINED BY BRAZOS COUNTY [Vol- p9, G 5� Juror Name: Brazos CountyA+ 300 E. 26th St., Suite 1200 Bryan TX 77803 ��� �M o°'' (979) 361-4230 Marc Hamlin District Clerk JUROR PAYMENT AUTHORIZATION FORM Summons ID: Reimbursement Rate: $40.00 Thank you for your jury service in Brazos County. Texas law entitles you to receive reimbursement for your travel and other expenses. Now that you have been selected as a juror or Jury Selection has lasted more than one day, you are entitled to receive $40.00 per day after the first day. Sincerely, Marc Hamlin, District Clerk *Please check one of the following: ❑ 1 want to be paid. 5 ❑ 1 would like to donate to: Crime Victims' Compensation Fund Provides service to assist victims of crime. WE ❑ 1 would like to donate to: Brazos County Child Welfare Board Advocates for the protection of children from abuse and neglect. Juror's Signature Date By my signature, I acknowledge that I have directed the Brazos County Treasurer to disburse the funds as indicated above. *ALL FUNDS NOT DESIrMATrn 1A111 I BE RETAINED BY BRAZOS COUNTY Vol. Pg. G s, THE STATE OF TEXAS COUNTY OF BRAZOS COMPETITIVE BIDDING REQUIREMENT EXEMPTION OF A CONTRACT FOR PROFESSIONAL SERVICES MADE BY A COUNTY UNDER LOCAL GOVERNMENT CODE SECTION 262.024(A)(4) The referenced Agreement between Brazos County and Dr. Joel Richards/ Richards Emergency Services, PA for the provision of Medical Services described in the referenced Agreement constitutes a contract. The Brazos County Commissioners Court finds that this is a contract for professional services and is exempt from competitive bidding. This Order is made pursuant to V.T.C.A. Local Government Code §262.024(a)(4) and is to be entered into the Commissioners' Court minutes. APPROVED YDDISAPPROVED O OMMIS S COURT ON (s� �>l dy�� (DATE) L� Duane Peters, County Judge Vol. --T� _ P9. G G AGREEMENT FOR MEDICAL AND HEALTH SERVICES FOR THE BRAZOS COUNTY JAIL, BRAZOS COUNTY JUVENILE DETENTION CENTER AND THE BRAZOS COUNTY EMPLOYEE HEALTH AND WELLNESS CLINIC This Agreement for M e d i c a I and Health Services is entered into by and between Brazos County, Texas ("County") and Dr. Joel Richards, D.O. "AKA" Richards Emergency Services, PA ("Provider'). Provision of Services - The Provider agrees to provide medical and health services, and medical director services, at the Brazos County Jail, Brazos County Juvenile Detention Center and the Brazos County Employee Health and Wellness Clinic in accordance with Exhibit "A" and this Agreement. This includes all necessary physician and medical director services as set forth in the Exhibit "A" and this Agreement. 2. Terms and Conditions - The terms and conditions of this Agreement are as set forth below and in Exhibit "A". Except as otherwise stated, modified or supplemented in this Agreement. Provider must implement procedures and oversight to maintain compliance with applicable laws, and the regulations of the Texas Commission on Jail Standards, with regard to delivery of the services. 3. Term of Agreement - Unless terminated earlier as provided herein, the term of this Agreement is One (1) year beginning on the date that the medical malpractice insurance has been obtained and/or confirmed, but no later than September 1, 2018 and ending no later than later than August 31, 2019. Additionally, this Agreement is renewable, in its entirety, for additional one (I) year terms as agreed to by the parties. 4. Fee - Provider's annual fee for services under this Agreement is Two Hundred Thousand Dollars and No Cents ($200,000). This fee is inclusive of all professional services to be provided by the Provider. The fee does not include costs retained by the County, such as malpractice insurance, supplies, medications, County employee salaries, or outside care. 5. Payment of Fee - County shall pay the fee in monthly payments of Sixteen Thousand Six Hundred and Sixty -Six Dollars and No Cents ($16,666.00) for the first eleven (11) months and a final payment of Sixteen Thousand Six Hundred and Seventy -Four Dollars and No Cents ($16,674.00). The payment for a month is due and payable within 30 days of the Provider submitting an invoice for services. Note *(In most cases, If an invoice is received by Monday in any particular month, payment will normally be made by the following Tuesday.) If this Agreement is terminated for any reason set forth in this Agreement except Section 8, Provider's entitlement to any 1 Vol.. P9• % unearned portion of the fee is lost; and Provider's sole remedy shall be recovery of fees actually earned but unpaid at the date of termination. 6. Termination - This Agreement may be terminated by the County after thirty (30) days written notice and opportunity to cure (if cure is possible) for any of the following reasons: a) failure of Provider to provide the services as promised; b) irreconcilable conflict between Provider and County Staff (employees and/or patients); c) repeated violations of Jail security rules; d) negligence in rendering care to patients; e) sexual, racial or other type of prohibited harassment by medical staff of Jail staff, inmates or county employees; f) any romantic relationship between a member of medical staff and any inmate; g) violation of confidentiality laws relating to health care information; h) failure or refusal to cooperate with Jail staff in the investigation of grievances or complaints; i) determination after an internal investigation, notice, and an opportunity to be heard that the Provider has violated the civil rights of an inmate; or j) arrest of Provider for a felony or misdemeanor of Class B or above. 7. Immediate Termination - The County may terminate this Agreement immediately and without any notice or cure period if.. a) Provider is convicted of a felony or a misdemeanor of Class B or above; b) A court determines that the Provider failed to provide medical care to any inmate at the Jail in accordance with the accepted standard of care; c) Suspension or revocation of medical license; d) Violation of the civil rights of an inmate as determined by a court of 2 Tr-�_.CZ 7- T -Pa .G �' _. competent jurisdiction; or e) Where care is so objectively deficient as to create a risk to County, Patients and potential liability to the County. 8. Termination by Provider - Provider may terminate this Agreement after 30 days written notice to the County and opportunity to cure if the County fails to pay the fee payments as required herein. 9. Notice of Termination - If in the event the Provider provides written notice to the County of termination and/or the Provider desires not to renew this contract. Provider agrees to continue a month to month agreement for the same services and Rate with the County for a reasonable period of time so that an appropriate Replacement can be found and transitioned into the Provider's position. 10. Medical Judgment - Medical care must be rendered based on medical judgment and the medical needs of the patient at all times. The Provider has exclusive control of the standard of care and treatment that a patient receives and is in no way subordinate to any other County employee or elected official in that determination. The Provider shall exercise the degree of professional skill appropriate in the relevant medical community in carrying out its duties under this Agreement. H. Independent Contractor - Provider shall not be considered an employee of the County for any purpose, including but not limited to payroll taxes and withholding, health insurance, unemployment insurance, or retirement. The Provider is an independent contractor providing professional medical services using its own training, skill and medical judgment. 12. Employment Decisions - Relating to County Employees. The Provider shall have the authority to temporarily remove a medical employee from duty if necessary for patient welfare. Employment decisions involving demotion, unpaid suspension or termination wi I I be made by the County Judge and/or County Commissioners. All final hiring and firing decisions relating to medical personnel rest with the County Judge and/or County Commissioners. 13. Peer Review - As part of the Provider's duties as Medical Director, the Provider shall establish a peer review process for medical personnel when appropriate. Ei VOL 17� P9- . 14. Insurance - Malpractice insurance shall be either obtained by the County or the Provider. For the purpose of meeting the terms of this Agreement, liability limits are required to be one million ($1,000,000) per occurrence and three million ($3,000,000) aggregate. If the Provider obtains the malpractice insurance, the County shall reimburse the Provider for that portion of insurance that covers the terms of this Agreement. Provider agrees to comply with any reasonable request from the County to procure said Insurance. The Provider shall submit proof of insurance coverage prior to the start of services which shall name Brazos County as an addition insured. Proof of insurance shall also be submitted by the Provider at any other time during the term of this Agreement on the reasonable request of the County. The insurance policy must contain a 30 day notice to the County before expiration or termination. 15. Indemnitv — The Provider and the County mutually agree to indemnify and hold each other harmless and defend each other, their officers, agents and employees from and against any and all claims, losses, damages, causes of action, suits and liability of any kind, including all expenses of litigation, court costs and attorney's fees, for injury to or death of any person or any breach of contract, arising out of each party's own negligent acts. 16. Provider Back-up/ Fill-in - Provider is responsible for providing an appropriate Fill -In Provider in the event that the Contracting Provider becomes unavailable due to any planned or unforeseen circumstances. 17. Third Parties - No provision of this Agreement shall inure to the benefit of any third party, including, but not limited to, inmates or employee patients. No other person or entity other than Physician and County may enforce any portion of this Agreement. 18. Applicable Law and Venue - This Agreement shall be construed according to, and the rights of the parties shall be governed by, the laws of the State of Texas. Venue of any action arising out of this Agreement shall be in a court of competent jurisdiction in Brazos County, Texas. 19. Assignability - This Agreement is not assignable by the Provider without the prior writing consent of the County. 20. Miscellaneous - This Agreement may only be amended by a writing signed by both parties. If any of the provisions of this Agreement are found by a court of competent jurisdiction to be invalid or unenforceable, they shall be severable from the remainder of this Agreement and shall not cause the invalidity or unenforceability of the remainder of this Agreement. This E Agreement shall be binding upon and inure to the benefit of the parties and their successors, personal representatives, and assigns. 's DATED this C) day of U -C*- 2018. Brazos County Provider Q L:: By: By:� Duane Peters, Brazos County Judge Dr. Joel rds, Provider Richar s E gency Services, PA vol. 2 %f P9. -Z:�— Exhibit "A" SERVICES/RESPONSIBILITIES 1. Supervision all medical staff 2. Mentoring and training of medical department staff when necessary 3. Care and Services to be provided by the Provider or his qualified designee 4. Available for daily medical guidance to medical department staff 5. Sick call Clinics as agreed to by the Jail and Juvenile Detention 6. Maintain HIPAA Compliance and Certification 7. Evaluation and treatment of inmates and patients as medically necessary 8. Maintain medical Compliance for the Brazos County Jail and Juvenile Detention Center as required under Federal and State Law. 9. Consult with any other provider as needed to ensure compliance and care 10. Maintain and review records as required for compliance 11. Consult with medical staff as required for compliance 12.Provide oversight of medicines and supplies needed and used by the Jail and Juvenile detention Vol. pg. 13 APPRISS SAFETY — VINE® SERVICE AGREEMENT APPENDIX D TO DIR-TSO-3937 (per Amendment 1) VINE® SERVICE AGREEMENT DIR-TSO-3937 APPRISSm SAFETY DIR-TSO-3937 APPENDIX D (per Amendment 1) VINE° SERVICE AGREEMENT VINE 20140114 Agreement No. 1876614-2018 Vol. Pg. % APPRISS SAFETY — VINE® SERVICE AGREEMENT APPENDIX D TO DIR-TSU-3937 (per -Amendment 1) . Agreement No. 1876614-2018 BETWEEN: Appriss Safety 9901 Linn Station Rd., Suite 500 Louisville, KY 40223-3842 Date: September 1, 2017 CUSTOMER:. Brazos County . 200 South Texas avenue, #224 Bryan, TX 77803 L Appriss Safety (the "Service Provider" or "Appriss") hereby agrees to provide victim notification services known as the VINE® Service as described herein (the "Services"). A. The Services will be provided to: Brazos County(the "Customer"). The Customer hereby agrees to purchase from the Service Provider the Services on the terms and conditions of DIR Contract No. DIR-TSO-3937 and hereinafter set forth herein. . B. The Services will be provided in connection with the following sites: 1. County Jail 2. District Court This Agreement shall be effective as of September 1, 2017 and continue for Twelve (12) consecutive months. Billing of `Recurring Operational Fees' shall not affect the Service Agreement renewal date C. Description of Services. VINE® Service - Subject to the terms, conditions and limitations of DIR Contract No. DIR-TSO-3937 and contained herein, the Service Provider shall: D. Be responsible for all development associated with the processing of the notification signal and the actual notification attempts once the signal has been transmitted. E. The Customer and its Participating Agencies at each site will assist the Service Provider in coordinating initial work required by the existing. vendors or in-house resources. Where applicable, costs of postage and stationary are excluded. F. Dedicate a special telephone number for the Customer's use of the VINE Service Center. G. Process incoming and outgoing victim calls. 1. Victim notification calls only occur after the Customer manually enters the required data into the Customer's automated system which creates a file with the required data that is transmitted to the VINE Data Center. 2. Upon receipt of the required data, the notification processes as defined in the VINE proposal are performed. 3. After the initial start-up period, the Customer (Participating Agencies at each site) is responsible for making modifications to their automated system (Booking System) and will manage their internal resources and/or system vendor to modify or provide the required programming to provide the Service Provider with the data required. VINE 20140114 Agreement No. 1876614-2018 Vol. pag. _711 APPRISS SAFETY — VINE® SERVICE AGREEMENT APPENDIX D TO DIR-TSO-3937 (per Amendment 1) The Customer shall bear all costs associated with these changes or modifications to their existing automated system after the initial connection. The Service Provider acts only in the capacity of technical advisor to assist in this work. H. Provide support services on a 24 hour a day, 7 -days a week basis through its Customer First Center (the "CFC") a Supplies and Materials. The Service Provider shall make available certain materials and supplies to the Customer for use in introducing VINE to the community. The creation of print, radio and television PSAs is included in the fees. A. Appriss will provide support materials in agreed upon quantities for all VINE services onetime per contract year as part of the recurring operational fees. 1. At the Customer's expense, support materials in excess of agreed upon quantities may be purchased from the Service Provider at our published pricing. B. The creation of radio and television Public Service Announcements (PSAs) is included in the service as well. 1. Appriss will provide a tailored version of our stock television PSA at no additional charge. 2. Radio PSAs will be produced and provided on a CD at no additional charge. The radio PSA can also be sent electronically for distribution by email or posted on websites. HL Fees and Commissions. Prior to this Agreement being valid, and service to begin: A. The Service Provider must receive a purchase order from the Funding Source (as defined in Appendix A hereto) to cover the following fees as exhibited in Appendix C of DIR Contract No. DIR-TSO-3937. B. The Customer billing contact information and Funding Source contact information must be provided on Exhibit A (attached). Non -Recurring Startup Fees. These fees are for: a) Establishing the system connection b) Startup c) Training d) Interface development The startup fees for services on this project are S 0 and will be billed according to the billing schedule and in accordance to Appendix A, Section 8I of DIR Contract No. DIR-TSO-3937. VINE 20140114 Agreement No. 1876614-2018 Vol. pg. _� APPRISS SAFETY — VINES SERVICE AGREEMENT APPENDIX D TO DIR-TSO-3937 (per Amendment 1) 2. Recurring Operational Fees. These fees cover: a) The annual cost of operating and supporting the VINE Service b) Hardware and proprietary software (the "VINE Software") used to power VINE c) All incoming and outgoing calls d) 24 hour monitoring of the service e) The cost of transmitting all data The operational fees for the VINE Service will be $ 28,546.78 per year Payments will be made in accordance to Appendix A, Section 8J of DIR Contract No. DIR-TSO- 3937. IV. Performance of Additional Services. The parties agree that should the Service Provider choose to perform, at the Customer's request, any services not covered by this Agreement, the Customer shall compensate the Service Provider for its direct labor, parts and subcontracted work at the Standard Rate as indicated in Appendix C of DIR Contract No. DIR-TSO-3937. Booking System Interface Changes. All work done by Appriss Inc., related to an agency changing their booking system from their existing VINE supported booking system to a new VINE supported booking system including, but not limited to, interface installation, setup, configuration, testing and documentation is considered standard maintenance and covered under this service agreement. A VINE supported booking system is one for which an interface already exists. Booking systems not yet supported by VINE, i.e., without an existing interface, are not considered standard maintenance and are subject to the hourly contract rate for performance of additional services as noted in section VII above. Third -party costs (booking system vendors, agency IT staff, etc.) associated with any booking system changes are not covered under this agreement. V. Warranty. The Service Provider represents and warrants qualified personnel shall perform the Services in a competent and professional manner. If the VINE Software does not substantially conform to the VINE Software specification, the Service Provider's sole obligation under this warranty is to remedy such defect, provided that the VINE Software has not been modified by anyone other than the Service Provider. These express limited warranties are in place of all other warranties, express or implied, including, without limitation, implied warranties of merchantability or fitness for a particular purpose and all such other warranties are expressly disclaimed and excluded by the Service Provider. VL Ownership of Intellectual Property, Licenses. The Service Provider retains all ownership rights in the VINE Software and all documents, designs, inventions, copyrightable material, patentable and unpatentable subject matter and other tangible materials authored or prepared by the Service Provider (the "Intellectual Property") in connection with the Services. The Service Provider hereby grants the Customer a limited, non-exclusive, non -transferable, non-subiicensable license to use the VINE Software in connection with the provision by the Service Provider of the VINE Services for the Customer's internal purposes only. Nothing herein shall grant the Customer a license to the source code of the VINE Software. Nothing contained herein shall be construed to grant the Service Provider any ownership rights in data supplied by the Customer to the Service Provider in connection with this Agreement. Appriss will use the data in connection with the VINE Service while offenders are within the VINE Service window VINE 20140114 Agreement No. 1876614-2018 APPRISS SAFETY — VINE® SERVICE AGREEMENT APPENDIX D TO DIR-TSO-3937 (per Amendment 1) (which begins the moment the offender is in custody and ends within a number of days after the offender leaves custody as predetermined by the Customer, except that for court records, the service window ends 30 days after the final dispensation of the case) for victim notification and may use current and historical data in applications for law enforcement, government, risk management, security, or fraud detection purposes. VIL Intellectual Property Indemnification. Indemnification will be handled in accordance to Appendix A, Section I OA of DIR Contract No. DIR-TSO-3937. VUL Confidentiality. The Service Provider shall not disclose any Confidential Information without the Customer's express, prior written permission, except to the extent that a disclosure is required by law or court order. For purposes of this paragraph, "Confidential Information" means all documents, reports, data, records, forms, and other materials obtained by the Service Provider from the Customer in the course of performing any Services (including, but not limited to, the Customer records and information): (i) that have been marked as confidential; (ii) whose confidential nature has been made known by the Customer to the Service Provider; or (iii) that due to their character and nature, a reasonable person under like circumstances would treat as confidential. Notwithstanding the foregoing, "Confidential Information" does not include information in the public domain. In addition, the Service Provider shall not remarket or utilize any documents, reports, data, records, forms, or other materials created or obtained in relation to the VINE System, except as consistent with the terms of the Office of the Attorney General of Texas's Vendor Renewal Certification for the Statewide Automated Victim Notification Service. DL Liability Limit. Limitation of Liability will be handled in accordance to Appendix A, Section l OK of DIR Contract No. DIR-TSO-3937. X. Force Majeure. Force Majeure will be handled in accordance to Appendix A, Section 11 C of DIR Contract No. DIR-TSO-3937. XL Entire Agreement; Inconsistent Terms. DIR Contract No. DIR-TSO-3937 and this Agreement and all exhibits, appendices, and schedules attached hereto are the complete and exclusive statement of the agreement between the Customer and the Service Provider, and supersede any and all other agreements, oral or written, between the parties This Agreement may not be modified except by written instrument signed by the Customer and by an authorized representative of the Service Provider. The parties agree that any terms or conditions of any purchase order or other instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not bind or obligate the Service Provider. XII. Term and Termination. This Agreement shall commence upon the date set forth above and continue in effect for Twelve (12) months. This Agreement shall have three (3) one (1) year renewal options exercised by Customer providing 30 day written notice prior to the then- expiration date. Any changes in pricing for this Agreement must be approved by DIR. Termination will be handled in accordance to Appendix A, Section 11B of DIR Contract No. DIR- TSO-3937 VINE 20140114 Agreement No. 1876614-2018 va. pg. 7 APPRISS SAFETY — VINE® SERVICE AGREEMENT APPENDIX D TO DIR-TSO-3937 (per Amendment 1) XIIL Parties in Interest. Nothing in this Agreement, express or implied, is intended to confer upon any other person any rights or remedies of any nature whatsoever under or by reason of this Agreement. Nothing in this Agreement shall be construed to create any rights or obligations except among the parties hereto, and no person or entity shall be regarded as a third -party beneficiary of this Agreement. XIV. Assignment. Assignment will be handled in accordance to Appendix A, Section 4D of DIR Contract No. DIR-TSO-3937. XV. Jurisdiction and Choice of Law. This Agreement and all questions relating to its validity, interpretation, performance, and enforcement shall be governed and construed in accordance with the laws of Texas. Service Provider and Customer hereby consent to the jurisdiction of any competent state court of Texas located in Travis County, Texas, with respect to any actions arising from this Agreement. No action may be brought by either party against the other later than four (4) years after the cause of action has accrued. Nothing herein shall be construed to waive the sovereign immunity of the State of Texas. XVi Customer's Project Manager. For the purposes of this project, the following contact will be used as the Customer's project management contact. All project responsibilities that belong to the Customer will be coordinated and managed by this contact. The Customer appoints the project manager to be Jonathan Musick, who can be reached at telephone number 502-815-3810, or via email at j musick@apprisssafety.com. Signature Page Follows VINE 20140114 Agreement No. 1876614-2018 va pg. APPRISS SAFETY — VINE® SERVICE AGREEMENT APPENDIX D TO DIR-TSO-3937 (per Amendment 1) APPRISS SAFETY BY: Signature Joshua P. Bruner Name 8/9/2018 Date President Title Customer Acceptance of Proposal: The above prices, proposal, provisions and conditions are satisfactory and are hereby accepted. Service Provider is authorized to do the work as specified. Payment will be made as described on the terms outlined in this Service Agreement. -t'i'fbtT MER Signature Date VINE 20140114 Agreement No. 1876614-2018 Vol. �_ Pg. APPRISS SAFETY — VINE® SERVICE AGREEMENT APPENDIX D TO DIR-TSO-3937 (per Amendment 1) APPRISS INC. SERVICE AGREEMENT - EXH3IBIT A Customer: Brazos County Billing Address Telephone: 512-936-1653 Fax: 512-370-9827 Date funds to be received from Funding Source: Upon submittal of FY2018 OAG required documentation. Mail payments to: APPRISS INC. 9901 LINN STATION RD SUITE 500 LOUISVILLE, KY 40223-3842 Questions and correspondence related to billings and/or payments may be directed to: cheslinQa pprisssafety.com Colleen G. Heslin Appriss Inc. 9901 Linn Station Road, Suite 500 Louisville, KY 40223-3842 502-815-3850 Vol..__'2 7t pg. 0 VINE 20140114 Agreement No. 1876614-2018 Street Address City State Zip Finance Contact: Name Title Telephone: Fax: E-mail: Funding Source: Texas Office of the Attorney General — Grant Administration Division Billing Address: P.O. Box 12548 StreelAddress Austin TX 78711-2548 City State Zip Finance Contact: Chris Gersbach Texas SAVNS Program Manager Name Title Telephone: 512-936-1653 Fax: 512-370-9827 Date funds to be received from Funding Source: Upon submittal of FY2018 OAG required documentation. Mail payments to: APPRISS INC. 9901 LINN STATION RD SUITE 500 LOUISVILLE, KY 40223-3842 Questions and correspondence related to billings and/or payments may be directed to: cheslinQa pprisssafety.com Colleen G. Heslin Appriss Inc. 9901 Linn Station Road, Suite 500 Louisville, KY 40223-3842 502-815-3850 Vol..__'2 7t pg. 0 VINE 20140114 Agreement No. 1876614-2018 ` APP:RI'SSa SAFETY County Auditor Brazos County 200 South Texas Ave., #218 Bryan TX 77803 Texas VINE Automated Victim Notification Services VINE Maintenance Fee INVOICE TX Office of Attorney General - GS Brazos County - GS Invoice Date Invoice Number Quarterly Maintenance , _ W..iii�1!%iLIL'L' -Period• 09/01/2017.11/30/2017 12/1/2017 7,136.69 12/01/2017 - 2128/2018 3/1/2018 7,136.69 03/01/2018 - 05/31/2018 6/1/2018 7,136.69 06/01/2018 - 08/31/2018 9/1/2018 7,136.69 This invoice includes a 3% increase in the annual maintenance for IY2018.The reimbursement process noted below has not changed and the Office of Attorney General will continue to reimburse Apprise Safety on your behalf upon the completion of all appropriate documentation. Please attach this invoice and a copy of the Appriss provided R-14 Service Agreement Renewal Notice to the OAG's Invoicing Form. To obtain the CAG Invoicing Form, please contact Chris Gersbach at the Texas Office of the Attorney General at chris.gersbach@texasattomeygeneral.gov. Forms should be completed & signed on the due dates above, then sent to OAG for processing. SUBTOTAL TAX TOTAL CHARGES PAYMENTS BALANCE DUE For questions on yourinvolce, please send an email to AcctgDept@appdss.com $ 28,546.76 $ 0.00 $ 28,546.76 $ 0.00 $ 28,546.76 This invoice is for documentation purposes only, DO NOT REMIT PAYMENT to Appriss or to the Texas Office of the Attorney General. The Office of the Attorney General will pay Appriss directly on your behalf. Vol. c� %f Pg. L DocuSign Envelope ID: E05l Cl3A-0155-4510-ACAB-5FOD545E5B77 RE: FY 19 Statewide Automated Victim Notification Service (SAVNS) Maintenance Grant *** FOR OAG INTERNAL USE ONLY *** Contract number: 1989474 Grantee: Bm>.os County Amount: $28,546.78 Executed: Term: September 1, 2018 — August 31, 2019 Budget coding: ORG PCA Agy Ob,j 966 10352 5137 Vol. Pg. �� 14 DocuSign Envelope ID: E051C13A-0155-4510-ACAB-5FOD545E5B77 SAVNS MAINTENANCE GRANT CONTRACT OAG Contract No. 1989474 This contract is executed between the Office of the Attorney General (DAG) and Brazos County (GRANTEE) for certain grant funds. The DAG and GRANTEE may be referred to in this contract individually as "Party" or collectively as "Parties." SECTION 1. PURPOSE OF THE CONTRACT The purpose of the DAG Statewide Automated Victim Notification Service (SAVNS) grant program is to assist Texas counties and other entities in maintaining a statewide system that will provide relevant offender release information, notification of relevant court settings or events, promote public safety and support the rights of victims of crime. To ensure a standard statewide service to all interested entities, including GRANTEE, the DAG makes grant funds available for eligible expenses related to SAVNS services delivered to GRANTEE by the vendor certified by the DAG. The DAG published a Request for Offer (RFO) for Statewide Automated Victim Services May 15, 2013. After an evaluation of offers, the DAG identified and certified a single vendor to provide statewide automated victim notification services ("SAVNS services"). The initial term of the Vendor Certification was from September 1, 2013 to August 31, 2015. The DAG exercised its option and extended the term until August 31, 2019 (the "Vendor Renewal Certification"). The vendor certified to provide the services is Appriss, Inc., ("Certified Vendor"), a Kentucky corporation authorized to do business in Texas. SECTION 2. TERiM OF TIIE CONTRACT This contract shall begin on September 1, 2018 and shall terminate August 31, 2019, unless it is terminated earlier in accordance with another provision of this contract. SECTION 3. GRANTEE'S CONTRACTUAL SERVICES 3.1. Grantee Services Agreement. GRANTEE will execute a contractual "Services Agreement" with the Certified Vendor to provide services consistent with, and subject to the limitations contained in, the DAG Vendor Certification documents. The Services Agreement shall consist of the VINE Service Agreement attached to DIR-TSO-3937 as Appendix D (available at http://dir.texas.govNiew-Search/Contracts-Detail.aspx?contractnumber—DIR-TSO-3937), as it and the related contract documents existed on September 1, 2018, as modified by the specific language provided in Exhibit B, which is attached hereto. GRANTEE acknowledges and agrees SAVNS Contract - FY 2019 Page 1 of 20 Vol. 2 Z S, Pg. DacuSign Envelope ID: E051C73A-01554510-ACAB-5FOD545E5B77 that it will only be eligible to receive grant funds under this contract if the Services Agreement includes the required modified language in Exhibit B. GRANTEE further acknowledges and agrees that no changes or modifications may be made to the Services Agreement or to any executed Services Agreement between GRANTEE and the Certified Vendor, except as permitted by GAG or as required by this contract. Moreover, GRANTEE is hereby placed on immediate financial hold, consistent with Section 9.2 of this contract, and will remain on financial hold until OAG receives an executed copy of the Services Agreement required by this section. 3.2 Grantee Nlaintenance Plan. GRANTEE agrees to establish and follow a "Maintenance Plan." The Maintenance Plan, at a minimum, will be designed to accomplish the following: make available offender information that is timely, accurate, and relevant to support the SAVNS services; verify the Certified Vendor's performance according to the Services Agreement; satisfactorily discharge GRANTEE's obligations as described in the Services Agreement; and identify and dedicate GRANTEE staff, resources, and equipment necessary to maintain the SAVNS services in the Services Agreement. 3.3 GRANTEE Service Levels. In addition to other service levels that the GRANTEE may impose, GRANTEE will inspect, monitor, and verify the performances required of the Certified Vendor as provided in the Services Agreement as well as this contract. GRANTEE will execute a Services Agreement with the Certified Vendor for the term of this contract. GRANTEE will verify that input data (the jail and court data elements used by the SAVNS system) is entered accurately and on a timely basis. GRANTEE will allow on-site monitoring visits to be conducted by OAG or its authorized representative. 3.4 Cooperation with Statewide Stakeholders. GRANTEE will reasonably cooperate with and participate in Statewide Stakeholder meetings and efforts to monitor and improve the SAVNS services on a statewide basis. GRANTEE may reasonably agree to designate third -parties to assist the OAG, GRANTEE, and the other Statewide Stakeholders in the overall monitoring, inspection, and verification of the Certified Vendor's performances. 3.5 Scope of Services. For the purpose of this contract, the requirements, duties, and obligations contained in Section 3 of this contract are collectively referred to as the "Scope of Services." As a condition of reimbursement, GRANTEE agrees to faithfully, timely, and in a good and workman -like manner implement and maintain the services in compliance with the Scope of Services. GRANTEE shall bear full and sole responsibility for the integrity of the fiscal and programmatic management of its SAVNS program. 3.6 Special Conditions. The OAG may, at its sole discretion, impose special conditions on GRANTEE, without notice and without amending this contract. The imposition of any special conditions places GRANTEE on immediate financial hold, consistent with section 9.2, without further notice, until all special conditions are satisfied. SAVNS Contract - FY 2019 Page 2 of 20 Vol.. 9 pg. DocuSign Envelope 10: EO51C13A-0155-0510-ACAB-5FOD545E5B77 SECTION 4. GRAN'TEE'S OBLIGATIONS AND REQUIRED REPORTS 4.1 General Matters 4.1.1 Required Reports; Form of Reports; Filings with the OAC. GRANTEE shall forward to the OAG the applicable reports on forms as specified by the OAG. GRANTEE shall ensure that it files each document or form required by the OAG in an accurate and timely manner. Unless filing dates are given herein, all other reports and other documents that GRANTEE is required to forward to the OAG shall be promptly forwarded. From time to time, the GAG may require additional information from GRANTEE. 4.1.2 Cooperation; Additional Information. GRANTEE shall cooperate fully with the GAG. In addition to the information contained in the required reports, other information maybe required as requested by the OAG. 4.1.3 Notification of Changes in Organization, Changes in Authorized Official or Grant Contact. GRANTEE shall submit written notice to the OAG of any change in the following: GRANTEE's name; contact information; key personnel, officer, director or partner; organizational structure; legal standing; or authority to do business in Texas. Such notice shall be provided, when possible, in advance of such change, but in no event later than ten (10) business days after the effective date of such change. A change in GRANTEE's name requires an amendment to the contract. To change an Authorized Official, GRANTEE mast submit a written request on GRANTEE's letterhead, with an original signature of someone with actual authority to act on behalf of GRANTEE. To change the grant contact, GRANTEE must submit a written request on GRANTEE's letterhead signed by an Authorized Official. 4.1.4 Standards for Financial and Programmatic Management. GRANTEE and its governing body shall bear full and sole responsibility for the integrity of the fiscal and programmatic management of the organization including financial and programmatic policies and procedures. Such fiscal and programmatic management shall include but is not limited to the following: accountability for all funds and materials received from the OAG; compliance with OAG rules, policies and procedures, and applicable federal and state laws and other applicable requirements; and correction of fiscal and program deficiencies identified through self-evaluation and/or the OAG's monitoring processes. Ignorance of any contract provisions or other requirements referenced in this contract shall not constitute a defense or basis for waiving or failing to comply with such provisions or requirements. GRANTEE shall develop, implement, and maintain appropriate financial management and control systems. The systems must include budgets that adequately reflect all functions and resources necessary to carry out authorized activities and the adequate determination of costs; accurate and complete payroll, accounting, and financial reporting records; cost source documentation; SAVNS Contract - FY 2019 Page 3 of 20 rV0 l, Pg. ��/ DocuSign Envelope ID: E05l Cl3A-0155A510-ACAB-5FOD545E5B77 effective internal and budgetary controls; allocation of costs; and timely and appropriate audits and resolution of any findings and applicable annual financial statements, including statements of financial position, activities, and cash flows, prepared on an accrual basis in accordance with Generally Accepted Accounting Principles or other recognized accounting principle. 4.1.5 Security and Confidentiality of Records. GRANTEE shall establish a method to secure the confidentiality of records required to be kept confidential by applicable federal or state law, rules or regulations. This provision shall not be construed as limiting the OAG's access to such records and other information. 4.1.6 Public Information Act. GRANTEE acknowledges that information, documents, and communications created or exchanged in the provision of services required by this contract may be subject to the Texas Public Information Act, Chapter 552 of the Texas Government Code, and may be subject to required disclosure in a publicly accessible format pursuant to Section 2252.907 of the Texas Government Code. 4.2 Programmatic Reports 4.2.1 Service Reports. GRANTEE shall submit service delivery reports, programmatic performance reports and other reports to the extent requested by OAG, in a format and on a timely basis, as established by the OAG. GRANTEE will submit other reports as requested by the OAG. 4.2.2 Written Explanation of Variance. GRANTEE shall provide a written explanation to the OAG on a quarterly basis to the extent that the performance of the SAVNS system, the Certified Vendor, or the GRANTEE varies from the projected performance therof as provided in the Maintenance Plan required by Section 3.2 hereunder. In addition to the written explanation, GRANTEE shall promptly answer any questions from the OAG, whether in writing or otherwise, in connection with the quarterly and annual reports presented to the OAG. 4.2.3 Other Program Reports. GRANTEE shall cooperate fully in any social studies, fiscal or programmatic monitoring, auditing, evaluating, and other reviews pertaining to services rendered by GRANTEE, which may be conducted by the OAG or its designees. GRANTEE shall submit service delivery reports required by the contract or self -evaluations of performance and other reports requested by the OAG in appropriate format and on a timely basis and make available at reasonable times and for reasonable periods client records and other programmatic or financial records, books, reports, and supporting documents for reviewing and copying by the OAG or its designees. 4.2.4 "Problem Log." GRANTEE shall establish a "Problem Log" that records all problems noted with the SAVNS system, including, but not limited to, system down time, system outages, and equipment failure. The Problem Log will provide when the problem was identified, to whom the problem was referred, steps taken to resolve the problem, and when the problem was resolved. 4.3 Financial Matters SAVNS Contract - FY 2019 Page 4 of 20 Vol. __�� 1�— Pg. DocuSign Envelope ID: E051C13A-0155-4510-ACAB-5FOD545ESB77 4.3.1 Annual Budgets. With regard to the use of fiords pursuant to this contract, GRANTEE will immediately review the budget for the fiscal year and the allowable expenditures, as shown on Exhibit A. 4.3.2 Requests for Reimbursement. REFER TO SECTION 4.3.5. FOR MORE INFORMATION ON REIMBURSEMENT RIGHTS AND PROCESSES - GRANTEE agrees to allow the OAG to pay the Certified Vendor directly, instead of the GRANTEE, for any reimbursements due the GRANTEE under this contract. OAG grant funds will be paid on a cost -reimbursement basis. Any payments made by the OAG shall not exceed the actual and allowable allocable costs of GRANTEE to obtain services from the Certified Vendor for services within the "scope of services" of this contract. GRANTEE will submit to the OAG requests for reimbursement for the actual and allowable allocable costs incurred by GRANTEE to obtain services from the Certified Vendor for services within the "scope of services" of this contract. GRANTEE is responsible for submitting its invoices to the OAG in an accurate and timely manner. The requests for reimbursement must be accompanied by supporting documentation as required by the OAG. The OAG may from time to time require different or additional supporting documentation. 4.3.3 Fiscal Year End Required Reports. On or before October 15 of each fiscal year covered by the term of this contract, GRANTEE will submit fiscal year-end required reports. a. Record of Reimbursement. GRANTEE will submit a reconciled record of its expenses for the prior fiscal year. b. Equipment Inventory Report. GRANTEE will submit an Equipment Inventory Report which provides a record of the current inventory of items purchased, disposed of, replaced or transferred for any equipment that was purchased with grant funds. 4.3.4 Annual Independent Financial Audit Report. GRANTEE shall timely submit to the OAG a copy of its annual independent financial audit. The timely submission to the OAG is on or before nine (9) months after the end of GRANTEE's accounting year. GRANTEE will contract with an independent CPA firm to perform an annual financial audit engagement. If applicable, GRANTEE's independent CPA firm will determine the type of annual financial audit, which may include a compliance attestation in accordance with the requirements of 2 CFR Part 200 titled Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and/or Texas Single Audit Circular (Single Audit or non -Single Audit financial audit). If applicable, GRANTEE will provide the OAG with any and all annual independent financial audits or audited financial statements, related management letters, and management responses of GRANTEE. 4.3.5 Assignment Of Rights Of Payment And Reimbursement Details. THE FOLLOWING PROVISIONS SPECIFICALLY APPLY TO THIS CONTRACT: SAVNS Contract - FY 2019 Page 5 of 20 DocuSign Envelope ID: E05l Cl3A-01554510-ACAB-5FOD545E5B77 a. GRANTEE agrees to allow the OAG to pay the Certified Vendor directly, instead of the GRANTEE, for any reimbursements due the GRANTEE under this contract. GRANTEE EXPRESSLY ASSIGNS ANY AND ALL RIGHTS OF PAYMENT UNDER THIS CONTRACT TO THE CERTIFIED VENDOR. b. The Certified Vendor will invoice GRANTEE by September 15 of each fiscal year covered by the term of this contract. C. GRANTEE shall submit an invoice to the OAG for the prior quarter by the fifth (5th) of the next month following the end of each quarter. The four quarters for each fiscal year covered by the term of this contract end respectively on November 30, February 28, May 31, and August 31. GRANTEE shall include a verification with its invoice to the OAG stating that the GRANTEE received the services from the Certified Vendor during the preceding quarter. d. The OAG will forward to the Certified Vendor the payments due to the GRANTEE from the OAG for services provided by the Certified Vendor as required by this contract. C. The OAG will only pay a quarterly reimbursement payment in arrears after verification from the GRANTEE that services from the Certified Vendor were provided. f. The OAG will process and forward payments to the Certified Vendor for each quarter during each fiscal year covered by the term of this contract for invoices received from the GRANTEE that include the appropriate verification along with its invoice. The quarterly payment will be made for invoices received by the OAG by the fifth (5th) day of the month following the end of each respective quarter, as defined above. The payment will be generated no later than the thirtieth (30th) day after the OAG receives a correct and complete invoice and any other information or documentation required by this contract or the OAG. If an invoice is submitted after the fifth (5th) day of any month following the end of the respective quarter, the invoice may not be paid until the next quarter, as defined above. The OAG will follow up at least once with any GRANTEE that has not returned its paperwork by the designated deadline for any quarter. The OAG will contact the GRANTEE by the tenth (10th) day of the next month following the end of each respective quarter. g. If the GRANTEE does not submit the required invoice and verification prior to the quarterly deadline defined above, the OAG will process payment in accordance with Section 4.3.5(1). h. If GRANTEE does not submit the required invoice and verification to the OAG within forty-five (45) days of the next month following the end of any quarter, the OAG will determine what steps will be taken next, including placing the grant contract on financial hold or terminating the grant contract. If an OAG grant contract is placed on financial hold or terminated, the GRANTEE remains responsible for any contractual SAVNS Contract - FY 2019 Page G of 20 VaLPg. �� DocuSign Envelope ID: E051C13A-01554510-ACAB-5FOD545E5B77 obligation it has with Certified Vendor. The OAG will not be responsible for collection efforts on behalf of the Certified Vendor. 4.3.6 Close Out Invoice GRANTEE shall submit a final invoice not later than forty-five (45) days after the earlier of (1) the termination of this contract; or (2) the end of each state fiscal year covered by the term of this contract. 4.3.7 Refunds and Deductions. If the OAG determines that an overpayment of grant funds under this contract has occurred, such as payments made inadvertently or payments made but later determined not to be actual and allowable allocable costs, the OAG may seek a refund from GRANTEE and/or the Certified Vendor. The OAG, in its sole discretion, may offset and deduct the amount of the overpayment from any amount owed as a reimbursement under this contract, or may choose to require a payment directly from GRANTEE and/or the Certified Vendor rather than offset and deduct any amount. GRANTEE and/or the Certified Vendor shall promptly refund any overpayment to the OAG within thirty (30) calendar days of the receipt of the notice of the overpayment from the OAG unless an alternate payment plan is specified by the OAG. 4.3.8 Purchase of Equipment; Maintenance and Repair; Title upon Termination. GRANTEE shall not give any security interest, lien or otherwise encumber any item of equipment purchased with contract funds. GRANTEE shall permanently identify all equipment purchased under this contract by appropriate tags or labels affixed to the equipment. GRANTEE shall maintain a current inventory of all equipment, which shall be available to the OAG at all times upon request; however, as between the OAG and Grantee title for equipment will remain with Grantee. GRANTEE will maintain, repair, and protect all equipment purchased in whole or in part with grant funds under this contract so as to ensure the full availability and usefulness of such equipment. In the event GRANTEE is indemnified, reimbursed, or otherwise compensated for any loss or destruction of, or damage to, the equipment purchased under this contract, it shall use the proceeds to repair or replace said equipment. . 4.3.9 Direct Deposit. GRANTEE may make a written request to the OAG to be placed on Direct Deposit status by completing and submitting to the OAG the State Comptroller's Direct Deposit Authorization Form. After the direct deposit request is approved by the OAG and the setup is completed on the Texas Identification Number System by the State Comptroller's Office, payment will be remitted by direct deposit and the OAG will discontinue providing GRANTEE with copies of reimbursement vouchers. SECTION S. OBLIGATIONS OF OAG 5.1 Monitoring. The OAG is responsible for monitoring GRANTEE to ensure the effective and efficient use of grant funds to accomplish the purposes of this contract. SAWS Contract - FY 2019 Page 7 of 20 va. Pg. f DocuSign Envelope ID: E051C13A-0155-4510-ACAS-5FOD545E5B77 5.2 Maximum Liability of OAG. The maximum liability of the OAG is contained in the attached Exhibit A. Any change to the maximum liability is void unless supported by a written amendment to this contract executed between OAG and GRANTEE. 5.3 Payment of Authorized Costs. In accordance with the terms of this contract, the OAG will pay costs pursuant to this contract. The OAG is not obligated to pay unauthorized costs. 5.4 Contract Not Entitlement or Right. Reimbursement with contract finds is not an entitlement or right. Reimbursement depends, among other things, upon strict compliance with all terms, conditions and provisions of this contract. The OAG and GRANTEE agree that any act, action or representation by either party, their agents or employees that purports to increase the maximum liability of the OAG is void, unless a written amendment to this contract is fust executed. GRANTEE agrees that nothing in this contract will be interpreted to create an obligation or liability of the OAG in excess of the funds delineated in this contract. 5.5 Funding Limitation. GRANTEE agrees that funding for this contract is subject to the actual receipt by the OAG of grant funds (state and/or federal) appropriated to the OAG. GRANTEE agrees that the grant funds, if any, received from the OAG are limited by the term of each state biennium and by specific appropriation authority to and the spending authority of the OAG for the purpose of this contract. GRANTEE agrees that notwithstanding any other provision of this contract, if the OAG is not appropriated the funds, or if the OAG does not receive the appropriated funds for this grant program, or if the funds appropriated to the OAG for this grant program are required to be reallocated to fund other state programs or purposes, the OAG is not liable to pay the GRANTEE any remaining balance on this contract. SECTION 6. TERMINATION 6.1 Termination for Convenience. Either Party may; at its sole discretion, terminate this contract, without recourse, liability or penalty, upon providing written notice to the other Party thirty (30) calendar days before the effective date of such termination. 6.2 Termination for Cause. In the event that GRANTEE fails to perform or comply with an obligation of the terns, conditions and provisions of this contract, the OAG may, upon written notice of the breach to GRANTEE, immediately terminate all or any part of this contract. 6.3 Termination Not Exclusive Remedy; Survival of Terms and Conditions. Termination is not an exclusive remedy, but will be in addition to any other rights and remedies provided in equity, by law, or under this contract. Termination of this contract for any reason or expiration of this contract shall not release the Parties from any liability or obligation set forth in this contract that is expressly stated to survive any such termination or by its nature would be intended to be applicable following any such termination. SAVNS Contract - FY 2019 Page 8 of 20 ycl. —11-6 Pa. L..__-- - -- DocuSign Envelope ID: E051C13A-0155-0510-ACAB-5FOD545E5B77 The following terms and conditions, (in addition to any others that could reasonably be interpreted to survive but are not specifically identified), survive the termination or expiration of this contract: Sections 4, 5, 7, 11, and 12. 6.4 Refunds to OAG by GRANTEE. If the GRANTEE terminates for convenience under Section 6.1, or if the OAG terminates under Sections 6.1 or 6.2 before the purpose of this contract is accomplished, then the OAG may require the GRANTEE and/or the Certified Vendor to refund all or some of the grant funds paid under this contract. Such funds include those funds representing the number of months of SAVNS services that were previously invoiced and paid by the OAG under this contract. 6.5 Notices to Certified Vendor. Any termination of this contract will also be forwarded by the terminating party to the Certified Vendor. SECTION 7. AUDIT RIGHTS; RECORDS RETENTION 7.1 Duty to Maintain Records. GRANTEE shall maintain adequate records that enable the OAG to verify all reporting measures and requests for reimbursements related to this contract. GRANTEE also shall maintain such records as are deemed necessary by the OAG, OAG's auditor, the State Auditor's Office or other auditors of the State of Texas, the federal government, or such other persons or entities designated by the OAG, to ensure proper accounting for all costs and performances related to this contract. 7.2 Records Retention. GRANTEE shall maintain and retain all records as are necessary to fully disclose the extent of services provided under this contract for a period of seven (7) years after the later of (a) the submission of the last expenditure report required under this contract, or (b) the full and final resolutionof all issues that arise from any litigation, claim, negotiation, audit, open records request, administrative review, or other action involving this contract. The records include, but may not be limited to, the contract, any contract solicitation documents, any daily activity reports and time distribution and attendance records, and other records that may show the basis of the charges made or performances delivered. 7.3 Audit Trails. GRANTEE shall maintain appropriate audit trails to provide accountability for all reporting meansures and requests for reimbursement. Audit trails maintained by GRANTEE will, at a minimum, identify the supporting documentation prepared by GRANTEE to permit an audit of its systems. GRANTEE's automated systems, if any, must provide the means whereby authorized personnel have the ability to audit and verify contractually required performances and to establish individual accountability for any action that can potentially cause access to, generation of, or modification of confidential information. 7.4 Access and Audit. At the request of the OAG, GRANTEE shall grant access to and make available all paper and electronic records, books, documents, accounting procedures, practices, and any other items relevant to the performance of this contract, compliance with applicable state SA V NS Contract - FY 2019 Page 9 of 20 Vol. pg. DocuSign Envelope ID: E051CI3A-0155-0510-ACAB-5FOD545E5B77 or federal laws and regulations, and the operation and management of GRANTEE to the OAG or its designees for the purposes of inspecting, auditing, or copying such items. GRANTEE will direct any other entity, person, or contractor receiving funds directly under this contract or through a subcontract under this contract to likewise permit access to, inspection of, and reproduction of all books, records, and other relevant information of the entity, person, or contractor(s) that pertain to this contract. All records, books, documents, accounting procedures, practices, and any other items, in whatever form, relevant to the performance of this contract, shall be subject to examination or audit. Whenever practical as determined at the sole discretion of the OAG, the OAG shall provide GRANTEE with up to five (5) business days' notice of any such examination or audit. 7.5 State Auditor. In addition to and without limitation on the other audit provisions of this contract, pursuant to Section 2262.154 of the Texas Government Code, the State Auditor's Office may conduct an audit or investigation of GRANTEE or any other entity or person receiving funds from the State directly under this contract or indirectly through a subcontract under this contract. The acceptance of funds by GRANTEE or any other entity or person directly under this contract or indirectly through a subcontract under this contract acts as acceptance of the authority of the State Auditor's Office, under the direction of the Legislative Audit Committee, to conduct an audit or investigation in connection with those funds. Under the direction of the Legislative Audit Committee, GRANTEE or another entity that is the subject of an audit or investigation by the State Auditor's Office must provide the State Auditor's Office with access to any information the State Auditor's Office considers relevant to the investigation or audit. GRANTEE further agrees to cooperate fully with the State Auditor's Office in the conduct of the audit or investigation, including providing all records requested. GRANTEE, shall ensure that this paragraph concerning the authority to audit funds received indirectly by subcontractors through GRANTEE and the requirement to cooperate is included in any subcontract it awards. The State Auditor's Office shall at any time have access to and the right to examine, audit, excerpt, and transcribe any pertinent books, documents, working papers, and records of GRANTEE related to this contract. 7.6 Location. Any audit of records shall be conducted at GRANTEE'S principal place of business and/or the location(s) of GRANTEE's operations during GRANTEE's normal business hours. GRANTEE shall provide to OAG or its designees, on GRANTEE's premises (or if the audit is being performed of a subcontractor, the subcontractor's premises if necessary) private space, office furnishings (including lockable cabinets), telephone and facsimile services, utilities, and office -related equipment and duplicating services as OAG or its designees may reasonably require to perform the audits described in this contract. SECTIONS. SUBMISSION OF INFORMATION TO THE OAG The OAG will designate methods for submission of information to the OAG by GRANTEE. The OAG generally requires submission of information via email or hard copy format. Some reporting requirements must occur via the internet and/or a web -based data collection method. SA Programmatic Reports, Notices and Information (excluding Financial Reports). All SAVNS Contract -FY 2019 Page 10 of 20 Lva. pg.2 DocuSlgn Envelope ID: EO51C73A-0155-0510-ACAB-5FOD545E5B77 quarterly statistical reports, annual performance reports, correspondence, and any other reports, notices or information, except financial reports specified below, must be submitted via email to: OAG-Grants@oag.tex as. gov If requested or approved by the OAG, other programmatic reports may be submitted to: Program Manager — Grants Adminstration Division Office of the Attorney General Mail Code 005 Post Office Box 12548 Austin, Texas 78711-2548 8.2 Financial Reports (excluding Programmatic Reports, Notices and Information). All financial status reports, requests for reimbursement, audits, and inventory reports, must be submitted in hard copy format to: Financial Manager— Grants Administration Division Office of the Attorney General Mail Code 005 Post Office Box 12548 Austin, Texas 78711-2548 The Annual Independent Financial Audit and related documents, as well as any other reports, if requested or approved by the OAG, may be submitted to: OAG-Grants@oag.texas.gov SECTION 9. CORRECTIVE ACTION PLANS AND SANCTIONS The Parties agree to make a good faith effort to identify, communicate, and resolve problems found by either the OAG or GRANTEE. 9.1 Corrective Action Plans. if the OAG finds deficiencies in GRANTEE's performance trader this contract, the OAG, at its sole discretion, may impose one or more of the following remedies as part of a corrective action plan: increase of monitoring visits; require additional or more detailed financial and/or programmatic reports be submitted; require prior approval for expenditures; require additional technical or management assistance and/or make modifications in business practices; reduce the contract amount; and/or terminate this contract. The foregoing are not exclusive remedies, and the OAG may impose other requirements that the OAG determines will be in the best interest of the State. SAVNS Contract - FY 2019 Pago I1 of 20 vol, -. �,% S' pg.'' DocuSign Envelope ID: E051C13A-01554510-ACAB-5FOD545E5B77 9.2 Financial Hold. Failure to comply with submission deadlines for required reports, invoices, or other requested information may result in the OAG, at its sole discretion, placing GRANTEE on immediate financial hold without further notice to GRANTEE and without first requiring a corrective action plan. No reimbursements will be processed until the requested information is submitted. If GRANTEE is placed on financial hold, the OAG, at its sole discretion, may deny reimbursement requests associated with expenses incurred during the time GRANTEE was placed on financial hold. 9.3 Sanctions. In addition to financial hold, the OAG, at its sole discretion, may impose other sanctions without first requiring a corrective action plan. The OAG, at its sole discretion, may impose sanctions, including, but not limited to, withholding or suspending funding, offsetting previous reimbursements, requiring repayment, disallowing claims for reimbursement, reducing funding, terminating this contract and/or any other appropriate sanction. 9.4 No Waiver. Notwithstanding the imposition of corrective actions, financial hold, and/or sanctions, GRANTEE remains responsible for complying with the contract terms and conditions. Corrective action plans, financial hold, and/or sanctions do not excuse or operate as a waiver of prior failure to comply with this contract. SECTION 10. GENERAL TERMS AND CONDITIONS 10.1 Federal and State Laws, and Other Applicable Requirements. GRANTEE agrees to comply with all applicable federal and state laws and any other requirements, including 2 CFR Part 200, relevant to the performance of GRANTEE under this contract. 10.2 Uniform Grant Management Act, UGMS and Applicable Standard Federal and State Certifications and Assurances. GRANTEE agrees to comply with applicable laws, including Texas Government Code, Chapter 783, and the Uniform Grant Management Standards (UGMS), and any other applicable federal or state grant management standards or requirements. Further, GRANTEE agrees to comply with the applicable OAG Certifications and Assurances, which are incorporated herein by reference, including, but not limited to, the equal employment opportunity program certification, disclosure and certification regarding lobbying, non -procurement debarment certification, drug-free workplace certification, annual single audit certification, compliance with annual independent financial audit filing requirement, compliance with UGMS and the applicable 2 CFR Part 200, return of grant funds in the event of loss or misuse, and conflict of interest. 10.3 Generally Accepted Accounting Principles or Other Recognized Accounting Principles. GRANTEE shall adhere to Generally Accepted Accounting Principles promulgated by the American Institute of Certified Public Accountants, unless other recognized accounting principles are required by GRANTEE and agreed to by the OAG, in advance. GRANTEE shall follow OAG fiscal management policies and procedures in processing and submitting requests for reimbursement and maintaining financial records related to this contract. SAVNS Contract - FY 2019 Page 12 oF20 Vol. %� Pg. `_9 DocuSign Envelope ID: E051C13A-0155-4510-ACAB-5FOD545E5B77 10.4 Conflicts of Interest; Disclosure of Conflicts. GRANTEE has not given, or offered to give, nor does GRANTEE intend to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, or service to a public servant or employee of the CAG, at any time during the negotiation of this contract or in connection with this contract, except as allowed under relevant state or federal law. GRANTEE will establish safeguards to prohibit its employees from using their positions for a purpose that constitutes or presents the appearance of a personal or organizational conflict of interest or personal gain. GRANTEE will operate with complete independence and objectivity without an actual, potential or apparent conflict of interest with respect to its performance under this contract. GRANTEE must disclose, in writing, within fifteen (15) calendar days of discovery, any existing or potential conflicts of interest relative to its performance under this contract. 10.5 Does Not Boycott Israel. As required by Texas Government Code, section 2270.002, GRANTEE represents and warrants, that neither GRANTEE, nor any subcontractor, assignee, or sub -recipient of GRANTEE, currently boycotts Israel, or will boycott Israel during the term of this contract. GRANTEE agrees to take all necessary steps to ensure this certification remains true for any future subcontractor or assignee. For purposes of this provision, "Boycott Israel" shall have the meaning assigned by Texas Government Code, Sec. 808.001(1). 10.6 Law Enforcement Funding. To the extent applicable, GRANTEE acknowledges that, under article IX, section 4.01 of the General Appropriations Act for the term covered by this contract, funds may only be expended under this contract if GRANTEE is in compliance with all rules developed by the Commission on Law Enforcement or if the Commission on Law Enforcement has certified that GRANTEE is in the process of achieving compliance. 10.7 Restriction on Abortion Funding. GRANTEE acknowledges that, under article IX, section 6.25 of the General Appropriations Act for the term covered by this contract, and except as provided by that Act, funds may not be distributed under this contract to any individual or entity that: (1) performs an abortion procedure that is not reimbursable under the State's Medicaid program; (2) is commonly owned, managed, or controlled by an entity that performs an abortion procedure that is not reimbursable under the State's Medicaid program; or (3) is a franchise or affiliate of an entity that performs an abortion procedure that is not reimbursable under the State's Medicaid program. SECTION 11. SPECIAL TERNNIS AND CONDITIONS 11.1 Independent Contractor Status; Indemnity and Hold Harmless Agreement. GRANTEE expressly agrees that it is an independent contractor. Under no circumstances shall any owner, incorporator, officer, director, employee, or volunteer of GRANTEE be considered a state employee, agent, servant, or partner of, or part of any joint venture or joint enterprise with, the OAG or the State of Texas. GRANTEE agrees to take such steps as may be necessary to ensure that each contractor of GRANTEE will be deemed to be an independent contractor and will not be SAVNS Contract - FY 2019 Page 13 of 20 DocuSign Envelope ID: E051C13A-01554510-ACAB-5FOD545E5B77 considered or permitted to bean agent, servant, or partner of, or part of any joint venture or joint enterprise with the OAG or the State of Texas. All persons fiunished, used, retained, or hired by or on behalf of GRANTEE or any of GRANTEE's contractors shall be considered to be solely the employees or agents of GRANTEE or GRANTEE's contractors. GRANTEE or GRANTEE's contractors shall be responsible for ensuring that any and all appropriate payments are made, such as unemployment, workers compensation, social security, any benefit available to a state employee as a state employee, and other payroll taxes for such persons, including any related assessments or contributions required by law. GRANTEE or contractors are responsible for all types of claims whatsoever due to actions or performance under this contract, including, but not limited to, the use of automobiles or other transportation by its owners, incorporators, officers, directors, employees, volunteers, or any third parties. To the extent allowed by law, GRANTEE and/or contractors will indemnify and hold harmless the OAG and/or the State of Texas from and against any and all claims arising out of actions or performance of GRANTEE or GRANTEE's contractors under this contract. To the extent allowed by law, GRANTEE agrees to indemnify and hold harmless the OAG and/or the State of Texas from any and all liability, actions, claims, demands, or suits, and all related costs, attorney fees, and expenses, that arise from or are occasioned by the negligence, misconduct, or wrongful act, or omission of GRANTEE, its employees, representatives, agents, or subcontractors in their performance under this contract. 11.2 Publicity. GRANTEE shall not use the OAG's name or refer to the OAG directly or indirectly in any media release, public service announcement, or public service disclosure relating to this contract or any acquisition pursuant hereto, including in any promotional or marketing materials, without first obtaining written consent from the OAG. This section is not intended to and does not limit GRANTEE's ability to comply with its obligations and duties under the Texas Open Meetings Act and/or the Texas Public Information Act, 11.3 Intellectual Property. GRANTEE understands and agrees that GRANTEE may copyright any original books, manuals, films, or other original material and intellectual property developed or produced out of funds obtained under this contract, subject to the royalty -free, non-exclusive, and irrevocable license which is hereby reserved by the OAG and granted by GRANTEE to the OAG or, where applicable, the State of Texas, or if federal fimds are expended, the United States Government. Grantee hereby grants the OAG an unrestricted, royalty -free, non-exclusive, and irrevocable license to use, copy, modify, reproduce, publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative works), at no additional cost to the OAG, in any manner the OAG deems appropriate in the exercise of its sole discretion, any component of such intellectual property. GRANTEE shall obtain from subrecipients, contractors, and subcontractors (if any) all rights and data necessary to fulfill the GRANTEE's obligations to the OAG under this contract. If a proposed SAVNS Contract - FY 2019 Page 14 of 20 Vol. '9 7,� Pg. -�L_- DccuSign Envelope ID: E051C13A.0155-4510-ACAB-5FOD545E5B77 subrecipient, contractor, or subcontractor refuses to accept terms affording the OAG such rights, Grantee shall promptly bring such refrlsal to the attention of the OAG Program Manager for the contract and not proceed with the agreement in question without further authorization from the OAG. 11.4 Program Income. Gross income directly generated from the grant funds through a project or activity performed under this contract is considered program income. Unless otherwise required under the terms of this contract, any program income shall be used by GRANTEE to further the program objectives of the project or activity funded by this grant, and the program income shall be spent on the same project or activity in which it was generated. GRANTEE shall identify and report this income in accordance with the OAG's reporting instructions. GRANTEE shall expend program income during this contract term; program income not expended in this contract term shall be refunded to the OAG. 11.5 No Supplanting. GRANTEE shall not supplant or otherwise use funds from this contract to replace or substitute existing funding from other sources that also supports the activities that are the subject of this contract. 11.6 No Solicitation or Receipt of Funds on Behalf of OAG. It is expressly agreed that any solicitation for or receipt of funds of any type by GRANTEE is for the sole benefit of GRANTEE and is not a solicitation for or receipt of funds on behalf of the OAG or the Attorney General of the State of Texas. 11.7 No Subcontracting, Assignment, or Delegation Without Prior Written Approval of OAG. OTHER THAN AS SPECIFICALLY ALLOWED IN THIS CONTRACT IN THAT GRANTEE UNDERSTANDS AND AGREES TO ASSIGN ITS RIGHT TO RECEIVE ANY AND ALL REIMBURSEMENT PAYMENTS TO THE CERTIFIED VENDOR, GRANTEE may not subcontract, assign any of its rights, or delegate any of its duties under this contract without the prior written approval of the OAG. GRANTEE agrees the OAG maintains complete discretion in evaluating any request to subcontract, assign any right, or delegate any duty under this contract, and the OAG may withhold its approval for any reason or no reason. If the OAG approves subcontracting, assignment, or delegation by GRANTEE, GRANTEE will ensure that its contracts with others shall require compliance with the provisions of this contract. GRANTEE, in subcontracting for any performances specified herein, expressly understands and agrees that it is not relieved of its responsibilities for ensuring that all performance is in compliance with this contract and that the OAG shall not be liable in any manner to GRANTEE's subcontractor(s). 11.8 No Grants to Certain Organizations. GRANTEE confirms by executing this contract that it does not make contributions to campaigns for elective office or endorse candidates. 11.9 No Waiver of Sovereign Immunity. The Parties agree that no provision of this contract is in any way intended to constitute a waiver by the OAG or the State of Texas of any immunities from shit or from liability that the OAG or the State of Texas may have by operation of law. SAVNS Contract - FY 2019 Page 15 of 20 j Vai. Pg. _�� Doco&gn Envelope ID: EO51C13A-0155-4510-ACAB-5FOD545E5B77 11.10 Governing Law; Venue. This contract is made and entered into in the State of Texas. This contract and all disputes arising out of or relating thereto shall be governed by the laws of the State of Texas, without regard to any otherwise applicable conflict of law rules or requirements. Except where state law establishes mandatory venue, GRANTEE agrees that any action, suit, litigation or other proceeding (collectively "litigation") arising out of or in any way relating to this contract shall be commenced exclusively in the Travis County District Court or the United States District Court in the Western District, Austin Division, and to the extent allowed by law, hereby irrevocably and unconditionally consents to the exclusive jurisdiction of those courts for the purpose of prosecuting and/or defending such litigation. GRANTEE hereby waives and agrees not to assert by way of motion, as a defense, or otherwise, in any suit, action or proceeding, any claim that GRANTEE, is not personally subject to the jurisdiction of the above-named courts; the suit, action or proceeding is brought in an inconvenient forum; and/or the venue is improper. 11.11 U.S. Department of Homeland Security's E -Verify System. GRANTEE will ensure that it utilizes the U.S. Department of Homeland Security's E -Verify system to determine the eligibility of any new employee hired after the effective date of this agreement who will be working on any matter covered by this agreement. 11.12 No Use of Grant Money for Lobbying. GRANTEE shall not use any grant funds provided by OAG to GRANTEE to influence the passage or defeat of any legislative measure or election of any candidate for public office. 11.13 'Texas Public Information Act. Information, documentation, and other material in connection with this contract or the underlying grant may be subject to public disclosure pursuant to Chapter 552 of the Texas Government Code (the "Public Information Act"). In accordance with Section 2252.907 of the Texas Government Code, GRANTEE is required to make any information created or exchanged with OAG, the State of Texas, or any state agency pursuant to the contract, and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to OAG, the State of Texas, or any state agency. SECTION 12. CONSTRUCTION OF CONTRACT AND ANIENDMENTS 12.1 Construction of Contract. The provisions of Section 1 are intended to be a general introduction to this contract. To the extent the terms and conditions of this contract do not address a particular circumstance or are otherwise unclear or ambiguous, such terms and conditions are to be construed consistent with the general objectives, expectations and purposes of this contract. 12.2 Entire Agreement, including All Exhibits. This contract, including all exhibits, reflects the entire agreement between the Parties with respect to the subject matter therein described, and there are no other representations (verbal or written), directives, guidance, assistance, understandings or agreements between the Parties related to such subject matter. By executing this SAVNS Contract - FY 2019 Page 16 of 20 va. P_ 9.�� DocuSign Envelope ID: E05lCl3A-01554510-ACAB-5FOD545E5B77 contract, GRANTEE agrees to strictly comply with the requirements and obligations of this contract, including all exhibits. 12.3 Amendment. This contract shall not be modified or amended except in writing, signed by both parties. Any properly executed amendment of this contract shall be binding upon the Parties and presumed to be supported by adequate consideration. 12.4 Partial Invalidity. If any term or provision of this contract is found to be illegal or unenforceable, such construction shall not affect the legality or validity of any of its other provisions. The illegal or invalid provision shall be deemed severable and stricken from the contract as if it had never been incorporated herein, but all other provisions shall continue in full force and effect. 12.5 Non -waiver. The failure of any Party to insist upon strict performance of any of the terms or conditions herein, irrespective of the length of time of such failure, shall not be a waiver of that party's right to demand strict compliance in the future. No consent or waiver, express or implied, to or of any breach or default in the performance of any obligation under this contract shall constitute a consent or waiver to or of any breach or default in the performance of the same or any other obligation of this contract. 12.6 Official Capacity. The Parties stipulate and agree that the signatories hereto are signing, executing and performing this contract only in their official capacity. OFFICE OF THE ATTORNEY Brazos County GENERAL Printed Name: Office of the Attorney General SAVNS Contract -FY 2019 Page 17 of 20 Printed Name: Doane Peters Authorized Official DocuSign Envelope ID: E051C13A-0155-0510-ACAB-5FOD545E5B77 SAVNS MAIN'T'ENANCE GRANT CONTRACT Large Population Size: EXHIBIT A OAG Contract No. 1989474 The total liability of the OAG for any type of liability directly or indirectly arising out of this contract and in consideration of GRANTEE'S full, satisfactory and timely performance of all its duties, responsibilities, obligations, liability, and for reimbursement by the OAG for expenses, if any, as set forth in this contract or arising out of any performance herein shall not exceed the following: AS PROVIDED BY THIS CONTRACT, GRANTEE SPECIFICALLY UNDERSTANDS AND AGREES IT ASSIGNS ITS RIGHT TO RECEIVE ANY AND ALL REIMBURSEMENT PAYMENTS UNDER THIS CONTRCT TO THE CERTIFIED VENDOR. The maximum number of months is provided above. The OAG is not obligated to pay for services prior to the commencement or after the termination of this contract. SAVNS Contract - FY 2019 Page 18 of 20 Maximum Total Grant Funds Event Cost for Jail Cost for Courts Number of SHALL NOT Months EXCEED Standard Maintenance $24,478.11 $4,068.66 12 $28,546.78 Phase AS PROVIDED BY THIS CONTRACT, GRANTEE SPECIFICALLY UNDERSTANDS AND AGREES IT ASSIGNS ITS RIGHT TO RECEIVE ANY AND ALL REIMBURSEMENT PAYMENTS UNDER THIS CONTRCT TO THE CERTIFIED VENDOR. The maximum number of months is provided above. The OAG is not obligated to pay for services prior to the commencement or after the termination of this contract. SAVNS Contract - FY 2019 Page 18 of 20 DocuSign Envelope ID: EO51C13A-0155A510-ACAB-5FOD545E5B77 SAVNS MAINTENANCE GRANT CONTRACT OAG Contract No. 1989474 EXHIBIT B The following language shall replace the current language in Section VIII of the VINE Service Agreement attached to DIR-TSO-3937 as Appendix D: VIII. Confidentiality. The Service Provider shall not disclose any Confidential Information without the Customer's express, prior written permission, except to the extent that a disclosure is required by law or court order. For purposes of this paragraph, "Confidential Information" means all documents, reports, data, records, forms, and other materials obtained by the Service Provider from the Customer in the course of performing any Services (including, but not limited to, the Customer records and information): (i) that have been marked as confidential; (ii) whose confidential nature has been made known by the Customer to the Service Provider; or (iii) that due to their character and nature, a reasonable person under like circumstances would treat as confidential. Notwithstanding the foregoing, "Confidential Information" does not include information in the public domain. In addition, the Service Provider shall not remarket or utilize any documents, reports, data, records, forms, or other materials created or obtained in relation to the VINE System, except as consistent with the terms of the Office of the Attorney General of Texas's Vendor Renewal Certification for the Statewide Automated Victim Notification Service. SAVNS Contract - FY 2019 Page 19 of 20 vd�%� _ pg. /Gl 16 19-054 JAIL MECHANICAL AND BOOSTER ROOM FLOOR COATING SERVICE CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 Contract No. 19-054 Bryan,Texas 77803 _ ___ .__ .... Page 1 of 9 Pages Telephone (979) 361-4294 GENERAL REQUIREMENT FOR CONTRACT/ I, yO,a "f2 as a duly authorized representative of "Contractor" willingly attest to perform (or deliver) as per Exhibit A for Brazos County. I further agree to all of the provisions and specifications contained in this contract. PREVAILING WAGES RATES The Contractor shall be responsible for following all provisions of Chapter 2258 of the Government Code relating to the payment of prevailing wages. The wage rates to be used are included in Exhibit B attached. A Contractor or subcontractor who violates this section shall pay Brazos County $60 for each worker employed for each calendar day or part of the day the worker is paid less than the wage rates stipulated in Exhibit B. PROJECT TIMELINE Project will be completed prior to or by September 30, 2108, provided Garland receives purchase order by August 31, 2018. BONDING REQUIREMENTS The Contractor will be required to bond each project individually. The successful bidder must provide to the Purchasing Department, a performance bond and a payment bond, each in the amount of 100% of each project sum ten (10) calendar clays prior to start of work for each project. Such bonds shall be executed by a corporate surety duly authorized and admitted to do business in the State of Texas and licensed in the State of Texas to issue surety bonds with a Best R. ting "A" or better. BRAZOS COUNTY RESERVES THE RIGHT TO ACCEPT OR REJECT ANY SURETY COMPANY PROPOSED BY THE BIDDER. IN THE EVENT 13RAZOS REJECTS THE PROPOSED SURETY COMPANY THE BIDDER WILL BE AFFORDED FIVE (5) ADDITIONAL DAYS TO SUBMIT THE REQUIRED BONDS ISSUED BY A SURETY COMPANY ACCEPTABLE TO BRAZOS COUNTY. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. Vat. � _ _ p9. A Contract No. 19.054 BRAZOS COUNTY, TEXAS Page 2 of 9 Pages AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any IQs submitted, and to waive any technicalities for the best interest of the County. BIDDERS RESPONSIBILITY It is the Bidder's sole responsibility to print and review all pages of the bid document, attachments, questions and responses, addenda, and special notices. The Certification of Bid Form must be completed to include full firm name, mailing address, telephone number, email address, Vendor Tax Identification number and signed by an authorized representative of the firm. Failure to provide signature on the Certification of Bid Form renders bid non-responsive. Failure to complete the submission of all required forms, including but not limited to the Reference Page, House Bill 89 & Debarment Verification form, Questionnaires (when applicable), Addenda (including revised forms), and any other specified forms or documents may be grounds for rejection of entire bid. By submitting a response to this solicitation, the bidder agrees to comply with HB 1295, Government Code 2252.908. Bidder agrees to provide Brazos County the "Certificate of Interested Parties", Form 1295 as required, pending award, renewal, amended or extended contract. Visit https://ethics.state.tx.us/wliatsnew/elf info_form1295.1itm for more information. In the event of a needed change in the specifications sent to the bidder, it is understood that all the foregoing terns shall apply to the addendum or addenda. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services otter than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non -response. HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indenmify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from Contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover Contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. Contract No. 19-054 BRAZOS COUNTY, TEXAS Page 3 of 9 Pages INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until -the County actually -accepts -and -takes possession of the goods at the point or_points of., delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the Contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent Contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and/or services are required, the Contractor may invoice following each delivery or performance of set -vice and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. prior to any and all payments made for goods and/or services provided under this contract, the Contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. Retainage of 5% will be withheld fl•on each invoice for the duration of the contract until the County accepts the work as 100% complete and receives all warranties, manuals, releases of lien and other, closeout documents. Upon acceptance by the County, retainage will be released to the Contractor. BBAZOSCOUNTY, TEXAS Contract No. 19-054 Page 4 of 9 Pages PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the Contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified -or unspecified; -offeror MUST -indicate the items.-requiredand attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes tinder Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this contract and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this contract shall supersede. GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have au aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Cleric Refer to Texas Local Government Code, Chapter 176 fmthe details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, or seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are Vol, P9• BRAZOS COUNTY, TEXAS Contract No. 19-054 Page 5 of 9 Pages submitted by an offeror and after the bids are opened, if one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the - specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be, made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'SINSURANCE The Contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contractor is covered by the insurance as follows: (1) StntmOry Workers Conwensltion Iusurauce with Employers Liability Insurance in the amount of $1.000.000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC Sec. 401.011) FVC a. _ i� Pg, /6 BRAZOS COUNTY, TEXAS Contract No. 19-054 Page 6 of 9 Pages (2) Commercial General Liability Insurance with a $ 2,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management. (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- - propelled vehicles used in connection -with -the contract, whether- owned,.non-owned-or hired._. _. Waiver of subrogation is required. The Certificate of Insurance furnished to Brazos County shall contain it provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES{WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contactor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers ns a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated Inercin o as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: Vol. %8 pg. 161 BRAZOS COUNTY, TEXAS CONTRACTOR: Sates Contact Name: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 Phone Number: Contract No. 19-054 Page 7 of 9 Pages d�/ �CiS viae. Xy zj� P4 ASSIGNABILITY This contract may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions thereto. WAIVERS No waiver by either party hereto of any teen or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be amended by written instrument approved and executed by the parties, AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law; regarding retention records, Contractor shall comply with such changes. If an audit is irdtiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. Contract No. 19-054 BRAZOS COUNTY, TEXAS Page 8 of 9 Pages AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. . INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. va. " %� pg. Contract No. 19-054 BRAZOS COUNT', TEXAS Page 9 of 9 Pages HOUSE BILL 89 & DEBARMENT VERFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's .Office ofForeignAssets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity slid its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affirms that the company submitting this proposal, under the provisions of Subtitle F, Title 10, and Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the term of the contract. Pursuant to Section 2270.001, Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic hann on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for-profit sole proprietorship, organization, association, corporasjpil,, partnership, joint venture, limited partnership, limited liability partnership, or any'° !41011E�s'` liability company, including a wholly owned subsidiary, majority-owned subaidi,17 company or affiliate of those entities or business associations that exist to make µiof Company Authorized Company Represen -fl, _54 (21, Date: d®�^ �� Cmuract#: _ V0,, BRAZOS COUNTY, TEXAS Contract No. 19-054 Page 10 of 9 Pages CERTIFICATION OF BID The undersigned further affirms the non -debarment statement above, that they are duly authorized execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid have not been communicated to any other vendor prior to the official opening of this bid. Signed By:� - Tide: o;te e OL Typed Name: T ft Company Name: �Af-11 lArjd / G�06 el-. Phone No. -A' ? 2 Email Address: Mailing Address: ddL-50 0-i d 4� C`,4s? P. O. Box or Street Employer Identification Number: Social Security Number: tV .0 M cow City > State Zip ;SEAL: Appr ed onlmtsst s' Court on this 1�1 I$ day of J 2018 by "'., 0Ftgvgn-F oldillg the position of &76 11)149,0 Vol. ') Pg. EyUii � Garland/DBS, Inc. 3800 East 91 sc Street Cleveland, OH 44105 Phone: (800) 762-8225 Fax: (216) 883-2055 FLOORING MATERIAL AND SERVICES PROPOSAL - 4esigmeuid Solutions, InC f AStLSNmryal,Gdrhr�hEusfka Brazos County Jail, Mechanical Room, and Booster Pump Rooms Floor Coating 1835 Sandy Point Road. Bryan, TX 77807 Date Submitted: 08/10/2018 Proposal #: 25 -TX -180880 MICPA # 14-5903 Purchase orders to be made out to: Garland/DBS, Inc. Please Note: The following budgetlestimate is being provided according to the pricing established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Cobb County, GA and U.S. Communities. This budgettestimate should be viewed as the maximum price an agency will be charged under the agreement Garland/DBS, Inc. administered a competitive bid process for the project with the hopes of providing a lower market adjusted price whenever possible. Scope of Work: 1. Prepare existing concrete surface by fine brush blast (shot blast) to remove all laitance and provide a suitable profile to install new flooring system. All dirt, foreign contaminants, oil, and laitance must be removed to assure a trouble free bond to the substrate. A test will made to determine that the concrete is dry before install new flooring system. 2. After final cleaning, primer for the sloping material will be applied. VersaSpeed sloping Mortar to be installed by trowel/screed method. Diamond grind sloped mortar to create smooth finish and for epoxy prep 3. Install 4" cove base at perimeter walls 4. Once floor is prepared, a layer of Tread Shield Flex primer will installed to the floor area. Immediately after installation of primer a layer of quartz is to be broadcasted into the primer. 5. After first layer has set for 7-10 hours a coat of clear coat of Floor Loc HB and quartz is to be installed on the floor system. 6. After the second layer has set for an additional 10-16 hours, a second layer Floor Loc ;1B and quartz is to be installed on the floor system. 7. A final layer of Floor Loc VOC is to be installed. va. % Line Item Pricing Item# item Description Unit Price Quantity Unit Extended Price Labor 8 Material - HD Coatings, Inc. $ 33,692.00 1 EA $ 33,692 Sub Total Prior to Multipliers $ 33,692 23.171 Additional repair options: Option 1 - Estimating repairs can be done on a labor and material cost plus basis 14% 1 % $ 4,716.88 Sub -Totals After Multipliers $ 38,409 Base Bid Total Price: $ 38,409 Potential issues that could arise during the construction phase of the project will be addressed via unit pricing for additional work beyond the scope of the specifications. This could range anywhere from wet insulation, to the replacement of deteriorated wood nailers. Proposal pricing valid through 1 213112 01 8. Clarifications/Exclusions: 1. Sales and use taxes are excluded. Please issue a Tax Exempt Certificate. 2. Permits are excluded. 3. Bonds are included. 4. Plumbing, Mechanical, Electrical work is excluded. 5. Masonry work is excluded. 6 Temporary protection is excluded. 7. Any work not exclusively described in the above proposal scope of work is excluded. If you have any questions regarding this proposal, please do not hesitate to call me at my number listed below. Respectfully Submitted, Joe Mullen Garland/DBS, Inc. (216)430-3635 THE TEXAS A&M UNIVERSITY SYSTEM 301 Tarrow Street, tad Floor EXHIBIT B College Station, Texas 77840 Minimum Prevailing Wage Rate County: Brazos CLASSIFICATION RATE NOTES Acoustic Ceiling Installer 14.66 Asbestos Abatement Worker 13.07 Carpenter 14.30 Concrete - Pour and Finish 14.75 Crane Operator 25.22 Driver 12.27 Drywall Installer 14.33 Electrician - Journeyman 20.27 Electrician - Apprentice 13.50 Elevator Mechanic - Journeyman 56.39 Elevator Mechanic - Apprentice 47.12 Fire Protection - Controls 18.86 Fire Protection - Pipefitter 18.84 Formwork Builder 14.03 Glazier 15.84 _ HVAC - Journeyman 20.06 HVAC -Apprentice 13.87 HVAC - Controls 15.14 Insulator 12.41 Ironworker 16.57 Laborer/Helper 11.31 Mason 16.92 Equipment Operator - Light 13.20 Equipment Operator -Heavy 16.18 Painter 12.50 Pipefitter - Journeyman 28.44 Pipefitter - Apprentice 15.90 Plasterer 14.81 Plumber - Journeyman 26.94 Plumber- Apprentice 16.35 Reinforcing Steel Worker 13.80 Roofer 13.80 Stone Mason 15.51 Terrazzo Installer 11.64 Tile Setter 14.76 Waterproofer 14.26 Note: Listed minimum prevailing wage rate is the base hourly wage rate including fringes. E."7 pg. // Item Coversheet BRAZOS COUNTY BRYAN,TFXAS Page 1 of 1 I � R DEPARTMENT: CC 2018 - Utility Permit- FWP Road and Bridge NUMBER: Holdings, LLC -Various Roads - Temporary Water Line Permit DATE OF COURT MEETING: 8/21/2018 ITEM: Consider and take action on the FWP Holdings, LLC utility permit to install a temporary 10' Polyurethane water line within and along the right-of-way of Edge Cut Off, Short Cut, Edge Schoolhouse and Macey Roads. Project will provide water to oil well. Site is located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 08/16/2018 FISCAL IMPACT: False BUDGETED: False DOLLAR AMOUNT: $0.00 ATTACHMENTS: Fite Name Description Tvpe Utility Permit- FWP Holdings, LLC Utility Permit - PVSP Holdings LLC - Various Roads - T moorary Water Line Perm'todr- Various Roads - Temporary Backup Material Water Line Permit "cane Peters v �a C°un�'Judge / Date I I t1-1-7er1'7 Rn7y701R APPLICATION FOR WATER UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now FNP Holdings. LLC [company name], hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a gas facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Length of - TYPE OF CONSTRUCTION Road Name & Block Number Crossing I (CHECK ONE) Bored Jacked Driven Cased Edge Cut Off Road Thru Culvert Facilitv to Parallel County Road Within Right -Of -Way Road Name and Block Number From To Depth Distance Ed eCutOffRoad 30.55'1640'N,96-193t.93"W J 30°54'03.97"N,96°18'04,IT'W On Surface 10,600 feet Short Cut Road 30°54'03.61"14,96°18'03.08"W 130°54'09.02'N,96°17'49.62"W On Surface 1,300 feet Edge Schoolhouse Rd 30°54'09.0714,96°1749,62"W 30°53'32.09'71, 96°1732.20"W On Surface 4,355 Cee[ Mac Road 30°53'45.ITN,96°I7'15.28"W 30°54'20,49'14,96°l6'38.92"W On Surface 4,825 feet CONSTRUCTION TYPE 10" Diameter Wall Thickness Material Specification Polyurethane (Flat Hose) Maeimum Operation Pressure 200 PSI The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 7 working days. (COMPANY MUST FILL LN). If such construction is not begun by the 60i6 day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon — public property pursuantto tthis permit shall'not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or Vol. L : _ Pry. _ M - t I expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privilegcs. .Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company fails to obtain o permit prior to the installation or does not install utilities in compliance with installation requirements set forth herein (i.e. depth, location, etc), Company assumes all financial responsibility for damages and/or destruction of lines, cables, etc. based upon its failure to comply with Brazos County requirements. Applicant agrees that if Brazos Count' demonstrates a vialatior of the terns of this policy, Applicant stipulates that requisitesfor injunctive relief exist and that Brazos Couniv is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This permit Is a revocable permit. Brazos County rescues the right to revoke this permit at any time, in the sale discretion of Brazos County, jar interests of public health, safeq, a welfare, or for failure to repair -any damages upon demand, orfor any other reason deemed sufficient by Brazos Couny% In the event Company jails to comply with any or all of the requirements as set forth herein, the County may take such action as it deems appropriate to compel compliance. The Conngy. Engineerfurther retains the right to revoke this Permit by verbal notification to the Applicant/Compartv. Failure to obtain this permit and/or notify the Connq, Engineer's Office within 24 boors of beginning construction shall constitute grounds for jab shutdown. By signing below, I certify that 1 am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this permit. . tup A dk,i tL.g �, r ks t✓yk� P ,e. j Comp yNamJc By: r� Signature ft Title lo2REQ , S' k Y 6 O (>C We 5'1tlia'...er � Addr ss s 1�, -1.k 7 0 2 City - Statc Zip 7, 3: 95 z 5S 3 �Phan I mbcr / �w �hou.:ac5ety;�rs.b:7 Email: va. %� Pp: k./_ ___�::: WATER UTILITY APPROVAL Brazos County offers no objection to the proposed iocation of the utility in the County right of way as shown by accompanying drawings and notice dated ? — 15— r except as noted below: (Month/Day/Year) EXCEPTIONS: � �r Braza-s County Engineer Vol. 02 % Pg. l i :7 IN CROSSI SECTION & IN PLAN VI r ROAD RGHT-0E-WAY PLAN VIEW CENTER LINE I TYPICAL SECTION :3 LOAD ` y g SHOW NORTH ARROW �l Fm R-74 COUNTY ROAD ROAD OR GOING ALONG RIGHT-OF-WAY, SHOW DEPTH & LOCATION OF CONSTRUCTION IN TYPE SHOW DISTANCE FROM YOUR CONSTRUCTION TO NEAREST INTERSECTION IF ABOVE PLAN VIEW AND/OR TYPE SECTION IS NOT APPLICABLE, THEN SHOW APPLICABLE PLAN AND/ OR SECTION BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Reauirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traff7c Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided a. Any Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at thejob site any time work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards I. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Teras Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, seb High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power -0 to 2 feet, nominally I' Phone -2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and --soil-exceeds one (1) inch: -Brazos County must be given•24 hours-notice'ofpressure'grouting— " " '" —' operations and have the opportunity to have an inspector on site to observe pressure grouting operations; vol. Pct. a c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative, may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will he responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Ernereencv work —]—.In the event Company is required to perform-emergency'serviccs; that requires excavation'in a County""""'""'-"' — Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company V151, :_ 7 _. pg. shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existinm facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required'by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. Hieh Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Tvve of Pipeline (below deepest ditch erade) Special Requirements Encased Pipe Less than 10' Most be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. --5—.Under no circumstances will,a pipeline be -installed parallel to a County Road withintheRight-of= —'-- --- Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. V CA. ..--.. Pg. /� TCP 12-1 a1 WORK SPACE NEAR SHOULDER Conventional Roads TCP 12-lbl WORK SPACE ON SHOULDER Conventional Roods I AREAD ANFM mo-lp �IQ 5 u10 v Y u• by h910 OAA Irlm3- y Im. n up -s I 1. . 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TRAFFICICONTROL PLAN CONVENTIONAL ROAD SHOULDER WORK TCPl2-II-12 Item Coversheet BRAZOS COUNTY BRYAN,TEXAS Page I of I (1 DEPARTMENT: Road and Bridge NUMBER: CC2018-Heritage Lake Estates Phs 2 -County Maintenance DATE OF COURT MEETING: 8/21/2018 ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT: NOTES/EXCEPTIONS: ATTACHMENTS: File Name No AtleQimeMs Avxi.bf. 2 Acceptance of Heritage Lake Estates Phase 2 into the Brazos County road maintenance system; the roads (Call Court and Lonesome Dove Trail) and roadway drainage structures are in compliance with the Brazos County Subdivision Regulations. Site is located in Precinct 2. Commissioners Court Karen Tyler 08/16/2018 False False $0.00 • Brazos County will not assume maintenance responsibility for street lights. • Brazos County will not assume maintenance responsibility for drainage ways or easements other than those that directly drain the roadway. • Private drainage ways and easements will be maintained by the individual property owners or the Home Owners Association (HOA). • Brazos County will maintain the roadway, shoulders as needed and drainage facilities which directly drain the roadway. • The property ownerslHOA will be responsible for mowing and landscape maintenance of all rights of ways and easements. Description Type Pq- / 2 PRO L Duane Peters Date County Judge on �nnr o APPLICATION FOR WATER UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now _ FWP Holdings LLC [company name], hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a gas facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Length of TYPE OF CONSTRUCTION Road Name & Block Number Crossin (CHECK ONE) Bored Jacked Driven Cased Edge Cut Off Road Thru Culvert Facility to Parallel County Road Within Right -Of --Way Road Name and Block Number From To Depth Distance Edge Cut Off Road 30055'16.40"N,96°19'31.93"W 30054'03.97"N,96°18'04.12"W On Surface 10,600 feet Short Cut Road 30.54'03.61'T1,96°18'03,08 -W 30°54'09.02"N,96 -17'49.62"W On Surface 1,300 feel Edge Schoolhouse Rd 30°54'09.02"N,96°17'49.62"W 30053'32.09"N, 96017'32.20"W On Surface 4,355 feet Macy Road 30053'45.17"N,96117'15.28"W 30"54'20.49"N, 96°16'38,92"W On Surface 4,825 feet CONSTRUCTION TYPE 10" Diameter Wall Thickness Material Specification Polyurethane (Flat Hose) Maximum Operation Pressure 200 PSI The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 7 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60" day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon__. pdblic propeity pursuant to this palmi[ shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or Vol. pg /�� expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may tokens long as neo weeks after compacta application is received. Applicant agrees to comply with ail rtes of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company Jails to obtain a permit prior to ilia installation or does not Install utilities in compliance with installation requirements set forth herein (i.e. depth, location, etc), Company assumes ailfrnancial responsibilityfor damages and/or destruction of lines, cables, etc. based upon its failure to comply with Brazos County requirements. Applicant agrees that if Brazos County demonstrates a violation of the terns of this policy. Applicant stipulates that requisites jar injunctive reliejexist and that Brazos Cmmq- is entitled to relief enjoining any conduct by applicant which Is contrary to ilea polfcles. 17tis permit Is a revocable permit. Brazos County reserves the right to revoke this permit at any time, in the safe discretion of Brazos County, jar interests of public haahh, safety or welfare, or for failure to repair any damages upon demand, or far any other reason deemed sujfieient by Brazos Comity. In ire event Company falls to comply with any or all of the requirements as set forth herein, the County may take such action ash deems appropriate to compel compliance. Tire County Engineer further retains the right to revoke this Permit by verbal notification to the Applicant/Company. Failure to obtain this permit and/or notify ilia Caruuy Engineer's Office widdn 24 hours of beginning construction shall constture grounds for job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this permit. Comps ty Name) Zm) / 6 r BY: tC wol . Signature a w Title toO /wrs�{sL Addrtiss S tom. ,T)< 77 o e/ 2 City State Zip -7 9s z , 553 Phon Number J r W Q `Lcenier5erwcr5.6.`� Email: Vol. — pg. /A WATER UTILITY APPROVAL Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated � — / S / o except as noted below: (Month/Day/Year) EXCEPTIONS: Ok.0 oBrazcs--,r,, County Engineer Vol. pg. 0 ' I I ROAD RIGHT-0F4MAY (�ik LINEOF CENTER LINE 0 SHOW NORTH ARROW COUNTY ROAD U0.. s RAS TYPICAL SECTION 1. IN CROSSING ROAD OR GOING ALONG RIGHT-OF-WAY, SHOW DEPTH & LOCATION OF CONSTRUCTION IN TYPE SECTION & PLAN 2. IN PLAN VIEW SHOW DISTANCE FROM YOUR CONSTRUCTION TO NEAREST INTERSECTION 3. IF ABOVE PLAN VIEW ANWOR TYPE SECTION IS NOT APPLICABLE, THEN SHOW APPLICABLE PLAN AND/ OR SECTION OD IL a {$fel �' � £�'!F ���2r�Y1}y"`,>� � �t •`�ti 'a.{j j a Enter;Ec gE use'Rd A Transfer Pond cZIP 7� _ a 0 My qj'. j 1 3 n o f WEf dVr,Y k .��• �ty�3ti �y Ij WAN F�i w YP4 ZIA,♦ �. 3i ¢l < R F� ' i��S Y;�. )� � 15y�i .a �'��.� :Tr�'.,'�?'^ r" Mi' �'1�y,.*3�'K •kT ~l3 j'�i �+t #��# i�. �u� '�34 ,r Y` fa F. s* y.py3 a 1 -Qh �� A ° • a r�„�jsy{r 3'8f -R i Pi t i 1.,inib State ROS [' a zti� { 'w� N � �. ( a� i �bfyytro4'3 3 n 3dL. i s "wed.^' tT k $i 4'1H'F ,'r? two, + "' {'fir � �. Y •}.(•✓.' . ^w � .n °�'� � Nr k E�' � ,rX ;.� iws .fin. � z < � 7" yIfs ✓� �i �.i - s` BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements I. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. A Safety Requirements I. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control P/an 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for.the.following:._ a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; vol. 7 S' P9. /�� b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Desien Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181,045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a, be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. beat least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased ifcrossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall he as follows: (measured from back of right-of-way). Power— 0 to 2 feet, nominally Y Phone — 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and. --- -- soil exceeds one I inch. -Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all . designated wetlands and environmentally sensitive lands. E. Emergency work -1 --In the event Company is required to perforin emergency services, -that requires excavation in a County ' Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities I. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied. for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Tvve of Pipeline (below deepest ditch ¢rade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. - — - 5: - Under no circumstances will a pipeline be installed parallel to a County Road within the Right-ofm _. Way. 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J J TRAFFIC6NTROL PLAN CONVENTIONAL ROAD SHOULDER WORK TCP (2-Ic) I TCP(2-1)-12 WORK VEHICLES ON SHOULDER Conventional Roads The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) Witness my hand this Z day of 5� A.D. 2018 l Karen McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this A/ S�- day of Steve Aldrich, Commissioner Precinct #1 dv&z-- Samn�y`-Catalena, Co issioner Precinct #2 Treasurer's Report for the MONTH NNE 2018 AND THE O/E 6/30/18 Vol. -) Yf PC,. 1-5 ]UNE 2018TREASUREWS REPORT FUND NUMBER & NAME CASH BALANCE 5/3112018 INCOMING INVESTEDTEXPOOL INTEREST -June SUBTOTAL DISBURSED I CASH BALANCE 6/30/2018 INVESTED CKACCT.BAL. 6/30/2016 0100 -GENERAL FUND 62417596.01 7137045.87 29576.55 69,579220.43 6977081.04 62602139.39 16,536799.26 46065340.13 0200- COUNTY HEALTH ENDOWMENT FUND 661,099.27 476.79 H1S76.D1 661576.01 661,S76.01 1100- HOTEL OCCUPANCY TAX 1304451.19 291,090.29 1595491.4B 15265.78 1580225.70 1580225,70 1200- STATE LATERAL ROAD 60,658.18 43.74 60,701.92 60701.92 60701.92 1300-UNCLA04ED FUNDS 210147.79 1976.10 212125.89 4678.15 207447.74 207447.74 T500 LAW LIBRARY 69931.38 4,254.29 74185.67 5,867.58 67,318.09 67,318.09 1600- LOCAL PROVIDER PARTICIPATION 7368,712.53 5313.86 7374,026.39 7,379026.39 7374,026.39 1700- ALTERNATIVE DISPUTE RESOLIRION 3505.08 2921.11 6426.19 3505,08 2921.11 2921.11 IB00 • LEOSE FUND 50 823.19 50 823.14 4,972.36 45 850.78 45 50.78 1900 - COUNTY RECORDS MANAGEMENT 344127.D7 7.556.55 351783.62 12163.71 339 619.91 339 19.91 2000- COUNTY CLERK MGMT.FUND 045632-74 32408.13 - e78G4027 10022.01 867218.86 067,218.86 2001- COUNTY CLERK ARCHIVAL FUND 1497413.00 32110.62 - 1,529,523.70 1529523]0 1529 23.]D 2200 - COURTHOUSE SECURITY FUND 160,168.62 7,386.06 167,554m68 33 637,41 133,917m27 133 917.27 2201 • JUSTICE COURT SECURITY FUND 81865.68 1023.33 82 890.01 82 890.01 82,890.01 230D- DISTRICT CLERK MANAGEMENT FUND 199011.70 1429.64 200441.34 146.15 200295.19 200,295.19 2301 - DISTRICT CLERK ARCHIVAL FUND 88 117.46 1690.09 89 807.55 Z 239.26 87,568.N 87,56B.29 240D-JUSTICE(a PEACE TECHNOLOGY FUND 168431.53 3426.09 Dl 5].62 2,291.39 169566.23 169556.23 2401 -CO.& DIST.000RT TECHNOLOGY FUND 69021.77 633.69 - 69655.46 69655.46 - 59655.45 250D- SPECIAL FCR)3=3TURE FUND ]3,833.66 5,347.19 - 23180.85 752.50 28428.35 - 26428.35 260D - D/A HOT CHECK COLLECT FEES 2,999.70 2.16 - 3,001.N 3 001.86 - 3,051.86 2700 - BAIL BOND BOARD FEES 94,D72.48 567.04 94 640.32 554.95 94,085.37 94,035.37 2800- VOTER REGISTRATION 11,853.73 8.55 11862.28 326.62 31535.65 11535.66 2900 - Vrr INTEREST FUND 197,938-59 WAD 199 295.98 220.10 190 075.80 198 075.80 3000 -COUNTY GRANTS 67140.24 145379.02 212519.26 149168.11 63351.15 63351.15 3400 -D/A MME FUND 146291.07 319200 149463.07 9228.16 140254.91 140254.91 3500- PRIMARY ELECTION SERVICES 30 434.72 21.95 30456.67 21,050.00 9,406.67 9,406.67 3901- BC HO'USNG FINANCE CORP 50,436.16 1583.52 52019.68 1,80D.00 50,219.68 50219.69 4315 - 2015 CERTIFICATES OF OBLIGATION 490,78260 a,504.27 519 386.07 67121.00 "7,265.87 44J 265.87 4317 - 2017 CFRTI(ATES OF OBUGATION 20,216,005.70 14,578.53 - 20 230 585.23 1470.31 20 229114.92 - 20 229114.92 4500 GEN.PERMANENT IMPV. 18 256 217.91 18 256 7.91 85 708.20 18,17D,509.71 18,170,509.71 5000-HEALTH&LIFE INSURANCE 6427009.54 1,380,972.36 7007,9BI.90 1.995,188.40 581279350 5812793.50 6000 -PAYROLL 1006,559.20 270541932 3,711978.52 2785443.96 926 4.54 - 926534.54 9100 - HEALTH DEPARTMENT 995 265.91 200 IE0.65 1,203,454.56 214,376,14 999 0]8.42 989,078m42 9700- COMMUNITY SUPERV75ION 955,850.69 518,932.49 1,414,783.18 291,473.29 1,183,3D9.69 1,183,309.89 TTL.OF ACCTS.M POOL 17A,573,378,11 12,539,023A5 24,578.55 137,136,980,11 12,697,551.76 124,439,42835 15,536,799.26 107,902,629.09 4100- GEN.OBLIG.DEST SVC. 19214.239.65 5632]3.00 14,777,512.65 14777512.65 14777512.65 TOTAL 138,787,617.76 13,102,296.45 24,573.55 51,914,492.76 12,697,551]6 139,216,941.00 16,536,]99.26 122,680,141.74 This report Is submitted as true and correct to Commissioners CourtbyL w7AJv L(JA� I� YGW'f o . Brazos County Treasurer, on gLik 9 Q CASH BALANCE INCOMING INVESTEOTE%POOL SUB-TDTAL DISBURSED CASH BALANCE INVESTED CN.ACCT.BAL. 4/30/2018 INTEREST -QTRLY 6/30/2018 6/30/2018 0100 -GENERAL FOND 67919931.69 16,171125.51 71213.41 84162270.51 22 60131.22 W02,139,39 16 36799.26 46055340.13 020D- COUNTY HEALTH ENDOWMENT FUND 586059.61 73516.40 561576.01 661576.01 651,576.01 1100- HOTEL OCCUPANCY TAX 2250064,19 802599.46 3052663.65 1,472,437.95 1580225.70 1580225.70 120D- STATE LATERAL ROAD 90993.93 17036 91164.69 30,46277 50701.92 60701.92 130D -UNCLAIMED FUNDS 21237435 2875.33 215299.68 7801.94 20]99].74 207947.74 1500 - LAW LIBRARY 74,746.03 14 193.18 M,939.21 2162112 67,318.09 67,318.09 160D- LOCAL PROVIDER PARTICIPATION 2,256,17737 7,805,389.37 10,062,566.74 2688,540.35 71374026.39 7,37402639 1700- ALTERNATIVE DISPUTE RESOLUTION 3200.11 9,801.19 13001.30 10,080.19 921.11 2921.11 1800-1EOSE FUND 53045.69 53,095.64 7194.86 45850.78 4585078 190D- COUNTY RECORDS MANAGEMENT 355908.9] 25056.36 380464.83 50,844.92 339.619.91 339619.91 2000- COUNTY CLERK MGMT.FUND 820700.00 96766.62 917465.62 50247.76 867218.86 867218.86 2001- COUNTY CLERK ARCHIVAL FUND R1,433,120.0505 96395.65 1529,523.70 1 529523.]0 1529 52370 2200 - COURTHOUSE SECURITY FUND 22 22 966.61 235 976.63 102 059.56 133 917.27 133 917.27 2201- IUSTICE COURT SECURITYRIND 54 340].47 82890.01 82890.01 82890.01 2300-DISTRICTCLERKMANAGEMENTFUND86 4 697.93 200 1.79 216.60 200 295.19 200 295.19 2301- DISTRICT CLERK ARCHIVAL FUND 07 5260.27 92970.34 5,402.05 87,568.29 87,566.29 2400 - JUSTICE @ PEACE - TECHNOLOGY FUND33 11,023,52 173 907.85 q 341.62 169 566.23 169566.232901 -CO,& DIST.000RTTECHNOLOGY FUND.68 2,096.78 69655.46 69655.46 69,655.46 2500- SPECIAL FORFEITURE FUND .396,059.46 29,180.85 752.50 28,428.35 28428.35 2600 - DIA HOT CHECK COLLECT FEES .77 22.09 3,001.M 3,001.86 3,001.86 2700 - BAIL BOND BOARD FEES 93131.56 1,698.39 - 9M 29.94 744.57 99 085.37 - 99 085.37 Woo - VOTER REGLSTRATION 91952.41 2,793.36 12,750.77 1,215.11 l l 535.66 11.5m.66 2900 -WT INTEREST FUND 199,095.14 871.81 199,966.95 1,891.15 198,075.80 198,075.811 3000 - COUNTY GRANTS (4,944.65) 536,987,2B 532 042.63 468 691.48 63 351.15 63,351.15 3900 -CIA CRIME FUND 151419.46 8,612.47 160031.93 19,777.02 140254.91 R447,265.87 254.91 40 QUARTER ENDING 06/30/2018 TREASURER'S REPORT This report Is submitted as true and Correct to Commissioners Court bj�N Brazos County Treasurer, on 3500- PRIMARY ELECTION SERVICES 17410.92 13046.25 30456.67 21050.011 9405.6] 406.67 3901- SC HOUSING FINANCE CORP 50 365.86 1653.82 52,019.68 1,800.00 50,219.68 219.68 4315 - 2015 CERTIFICATES OF OBLIGATION 718,801.11 24 59].7] _ _ 743,4M.08 296139.01 44] 265.8] 4317- 2017 CERT7CATE5 OF OBLIGATION 20 213100.25 42 792.49 2 255 89274 26 777.82 20 229 114.92 114.924500- GEN.PERMANENT 1MPV. - 19 260 367.83 222 538.58 . 19 490 9D6.41 1 320,396.70 18,170509.71 509.715000 - HEALTH & LIFE INSURANCE 6 694 218.34 3,890,921.92 10 585 190.26 4 772,346.76 5,812,793.50 793.50 6000 - PAYROLL 1,328,373A0 8,137 608.08 9 465981.08 8,S39,446.54 926 534.54 926 534.54 9100- HEALTH DEPARTMENT 1,131727.60 526829.99 165855759 669479.17 989078.42 989078.42 9700- COMMUNITY SUPERVISION 1,127,978.67 930,564.77 2,058,593.44 875,233.55 1,183,309.89 1,183,309.89 TTL.OFACCrS.IN POOL . 127,889,538.30 39,495 00.93 71,213A1 167,956,552.64 43,017,124.29 124,439,42835 16,536,799.16 107,902,629.09 4100 - GEN.OBUG.DEBT SVC. 121920,68.8,1 7 1856 824.48 14 777 512.65 14 777 512.65 14 777 512.65 71,T134S ;: TOTAL 140,810,226.47 41,352,625.41 71,213.41 182,234,065.29 43,017,124.29 139,216,941.00 122,680,191.]4 This report Is submitted as true and Correct to Commissioners Court bj�N Brazos County Treasurer, on Item Coversheet DEPARTMENT: DATE OF COURT MEETING ITEM: TO: DATE: FISCAL IMPACT: BUDGETED: DOLLAR AMOUNT ATTACHMENTS: File Name batehlnl 28178. pdf BRAZOS COUNTY BRYAN,TEXAS NUMBER: 8/21/2018 Expenditure Journal Entries • 080052-080055 Commissioners Court 08116/2018 False False $0.00 Description Exps JE voc 02 _ pa,-/zU Page 1ofI in 19 Tvpe Backup Material APP Duane Peters County Judge Date I 8/17/2018 SUNGARD PENTAMATION PAGE NUMBER: DATE: 08/16/2018 BRAZOS COUNTY, TX BJOURNII TIME: 13:09:55 BATCH JOURNAL ENTRY EDIT LIST CONTROL NUMBER J E NUMBER DESCRIPTION PERIOD/YR STATUS RECORD FUND DIV/FUND ACCOUNT PROJECT ACCOUNT ITEM DESCRIPTION DEBIT AMOUNT CREDIT AMOUNT 08 -21 -CC 080052 AG EXT PMT -SPACE REN 11/18 COMPLETE 351032 0100 37000100 71502000 AG EXT - OFF &CLB MG 360.00 351033 0100 0100 41010000 AG EXT - OFF &CLB MG 360.00 TOTAL JOURNAL ENTRY 360.00 360.00 08 -21 -CC 080053 EXPO INCENTIVE REWAR 11/18 COMPLETE 351034 1100 11002500 71530000 YOUTH WORD CUP 12,000.00 351035 1100 1100 11005200 EXPO INCENTIVE REWAR 12,000.00 351036 0100 0100 11005200 EXPO INCENTIVE REWAR 12,000.00 351037 0100 0100 41011000 YOUTH WORD CUP 12,000.00 TOTAL JOURNAL ENTRY 24,000.00 24,000.00 09 -21 -CC 080054 TRVL REIMB - L WASHI 11/18 COMPLETE 351038 0100 31000100 61801000 LCORT180 61801000 IRVING TX 8.5-8.19 807.55 351039 0100 0100 20118390 IRVING TX 8.5-8.18 807.55 TOTAL JOURNAL ENTRY 807.55 807.55 08 -21 -CC 080055 TRVL REIMB - S TAYLO 11/18 COMPLETE 351040 0100 31000100 61801000 LPROB180 61801000 HUNTSVILLE 7.31-8.2 348.06 351041 0100 0100 20120640 HUNTSVILLE 7.31-8.2 348.06 TOTAL JOURNAL ENTRY 348.06 348.06 TOTAL CONTROL NUMBER 25,515.61 25,515.61 TOTAL REPORT 25,515.61 25,515.61 1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2017-2018 BUDGET YEAR NO. 17/18 46.1 On this the 21st day of August 2018 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct I C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 21st day of August 2018 the Court heard and approved a budget amendment for the 2017-2018 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 5 September 2017, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 21st day of August 2018. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. 13Y Duane Peters, County Judge Original; County Clerk's Office and Attached to the original budget V01, a 7� Pg. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 17118-46.1 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease 3erkral Permanent ImDrovarent Fund Capitol General Capitai Outlay 2,267.50 General pamanent Improvernent Fund Other Ftnandsq Uses 2267.50 General Fund Crhff Anancm2 Uses 2267.50 DIV Csnerj Fund Cxst&e Pct. #2 MinorAcourstiong 2,267.50 Increase Decrease 4500 63000590 8090000 CR VeNdes 2,267.501 4500 91300000 DR Transfer to Cienerai Fund 2,257.50 49015000 CR TraisforfmCapitei Impr. Fund 2,257.50 0100 30201100 57890000 DR VerideEqjipmad 2,267.50 General Capital lm rovenent Fund and Consi.ble Pct #2 Rod locations of funds n tiaeaWornate, smut to purenase aradar for repIrcomenl cdro7 unt i n Conssble Pct, #2, nnm Date: 811412018 Department Approval.'',' . . . . Date., CclffRffuff'geApprover T a, ccou no Pur- es ny FUND DIV ACCT DRFC-R ACCOUNTINAME Increase Decrease 4500 63000590 8090000 CR VeNdes 2,267.501 4500 91300000 DR Transfer to Cienerai Fund 2,257.50 49015000 CR TraisforfmCapitei Impr. Fund 2,257.50 0100 30201100 57890000 DR VerideEqjipmad 2,267.50 Vol. P0. --- F Pg PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: August 21, 2018 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To County Judge District Clerk - Archival Fund Exposition Complex Anderson, Julia Jones, Courtney Alvarez, Jose Juvenile Services — Detention Lopez, Karla Approved in Commissioners' Court: Au 2018 \'�)County Judge's or Commissioner's Signature: — (This Copy to be attached to minutes) Change of Status Separation Separation Separation Er