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HomeMy WebLinkAbout2018-07-24 10:00 AM REGULAR MEETINGBRAZOS COUNTY BRYAN, TEXAS i!f NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON JULY 24, 2018 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. I nvocation and Pledge of Allegiance - U.S. and Texas Flag - Commissioner Catalena 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-27: 3. Consider and possible action on a county burn ban. 4. Appointment of the following people to the Local Workforce Development Board: • a. Roby Somerfield; term of appointment 07/01/2018-06/30/2021 • b. Mary Valdez -Perez; term of appointment 09/01/2018 - 08/31/2021 5. Payment Authorization to CME Testing and Engineering, Inc. in the amount of $19,322.63; invoice exceeded the blanket Purchase Order in place for General Testing Services. 6. Approval of the following job descriptions: • a. Class Code 1508, Position 01 - Correctional Health Prof essional/Temporary for Sheriff's Office - Jail Medical • b. Class Code 2666, Position 01 - Engineering Tech Temporary for Road & Bridge 7. Acknowledgement of Amended Accounting Procedures Manual for Grants 8. Request for approval to apply/receive funds for new computers through the Texas Council on Family Violence. 9. Request to approve receipt of $10,000 in grant funds for the partnership agreement with H �7� Pg• _ the TAMU Forensic Nursing Program. 10. Amendment to the Fiscal and Personnel Management Agreement with the Bryan - College Station Metropolitan Planning Organization. 11. Request approval of the Agreement between Bull Film, LLC and Brazos County, TX in connection with the production of the motion picture tentatively titled "Bull". 12. Approval of Interlocal Agreement with Texas A&M AgriLife Extension Service. 13. Renewal of Contract # 19-001 Legal Representation of indigent Juvenile Defense with Patrick Gendron and Lane Thibodeaux. 14. Amendment to bid tabulation for Bid # 19-002 Filters. 15. Order exempting the contract with TreanorHL from competitive solicitation pursuant to the Texas Local Government Code 262.024(a)(4). 16. Approval of contract with Treanor HL for the design and of the BCDC Kitchen Expansion and Remodel. 17. Consider and take action on the City of College Station utility permit to construct a road bore for an 8 inch water line crossing under Old Arrington Road 300 feet north of Arrington Road. Site is located in Precinct 1. 18. Request permission to enter private property owned by Marc and Phyllis Hodges on Edge Cut Off Road 300 feet southeast of Short Cut Road. County will clear fence line on curve for better site distance for traveling public. Site is located in Precinct 2. 19. Approval of the Replat of Lots 1 and 2 of The Estates of Ferrill Creek along with request for variance to Article 7.C.5.c of the Brazos County Subdivision Regulations regarding TxDOT right-of-way dedication. Site is located in Precinct 2. 20. Approval of Treasurer's Report for May 2018. 21. Expenditure Journal Entries • 060188 • 070045-070050 22. Tax Refund Applications for the following: • a. Daniel E. Wood III- Overpayment $238.09 • b. Daniel E. Wood I I I - Overpayment $508.27 • c. 21 st Mortgage - Overpayment $120.05 • d. Kadi Karen - Overpayment $326.34 • e. Brazos Industrial Supply- Overpayment $791.27 • f. Mark E. & Teresa A. Benden - Overpayment $453.13 • g. The Toriai Group - Overpayment $1,648.36 • h. Smitty's Outdoors LLC Live Oak Archery- Overpayment $18.00 • i. Gregory A. & Carla P. Wall - Overpayment $727.32 • j. Joann Johnson - Overpayment $29.26 • k. Bruce Michael Marteney - Overpayment $62.79 • I. Autoworks - Overpayment $6.52 • m. EI Tio Auto Sales LLC % Jose Hernandez, Jr. - Overpayment $21.73 • n. Richard H. Costa or Marie B. Costa - Overpayment $10.00 23. Budget Amendments. Budget Amendments FY 17/18 42.1 -42.3 vol. 2 G Pg. 24. Personnel Change of Status. Personnel Action Forms 25. Payment of Claims. 26. Convene into Executive Session pursuant to Texas Government Code 551.0725 to deliberate business and financial issues related to a contract being negotiated. 27. Consider and possible action on Executive Session. 28. Sheriff's report on inmate population. 29. Announcement of interest items and possible future agenda topics. 30. Call for Citizen input and/or concerns 31. Adjourn. P9.� PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, wth both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves wth proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner wit be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042, INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. �G� pg. /fir i I I MINUTES J U LY 24, 2018 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, July 24, 2018 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3, Absent; Irma Cauley, Commissioner of Precinct 4, Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Commissioner Catalena 2. Call for Citizen input and/or concerns There was no citizen's input. Consider and take action on agenda items 3-27: 3. Consider and possible action on a county burn ban. Deputy Emergency Management Coordinator Jason Ware informed the Court that the Vol. _ 2�l ?G r north side of the county is very dry with the KBDI Index at over 600 and the south side of the county around 300 KBDI. Mr. Ware said the Fire Chiefs are all in agreement with recommending a burn ban at this time. The burn ban will be in place for sixty (60) days. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 4. Appointment of the following people to the Local Workforce Development Board: • a. Roby Somerfield; term of appointment 07/01/2018-06/30/2021 • b. Mary Valdez -Perez; term of appointment 09/01/2018 - 08/31/2021 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 5. Payment Authorization to CME Testing and Engineering, Inc. in the amount of $19,322.63; invoice exceeded the blanket Purchase Order in place for General Testing Services. This payment authorization was requested by the Road and Bridge Department. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 6. Approval of the following job descriptions: • a. Class Code 1508, Position 01 - Correctional Health Professional/Temporary for Sheriff's Office - Jail Medical • b. Class Code 2666, Position 01 - Engineering Tech Temporary for Road & Bridge A copy of the job descriptions is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. Acknowledgement of Amended Accounting Procedures Manual for Grants A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. Request for approval to apply/receive funds for new computers through the Texas Council on Family Violence. A copy of the grant application is attached. Vol. % r _ Pg. /_3 d I Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 9. Request to approve receipt of $10,000 in grant funds for the partnership agreement with the TAMU Forensic Nursing Program. A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Other. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 10. Amendment to the Fiscal and Personnel Management Agreement with the Bryan - College Station Metropolitan Planning Organization. A copy of the amended agreement is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 11. Request approval of the Agreement between Bull Film, LLC and Brazos County, TX in connection with the production of the motion picture tentatively titled "Bull'. A copy of the agreement is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 12. Approval of Interlocal Agreement with Texas A&M Agril-ife Extension Service. Judge Peters mentioned that the contact information in the agreement will be updated. A copy of the agreement is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 13. Renewal of Contract # 19-001 Legal Representation of indigent Juvenile Defense with Patrick Gendron and Lane Thibodeaux. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 14. Amendment to bid tabulation for Bid # 19-002 Filters. Vol. A copy of the amended bid tabulation is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 15. Order exempting the contract with TreanorHL from competitive solicitation pursuant to the Texas Local Government Code 262.024(a)(4). A copy of the order is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 16. Approval of contract with Treanor HL for the design and of the BCDC Kitchen Expansion and Remodel. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 17. Consider and take action on the City of College Station utility permit to construct a road bore for an 8 inch water line crossing under Old Arrington Road 300 feet north of Arrington Road. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 18. Request permission to enter private property owned by Marc and Phyllis Hodges on Edge Cut Off Road 300 feet southeast of Short Cut Road. County will clear fence line on curve for better site distance for traveling public. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Steve Aldrich. Other. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 19. Approval of the Replat of Lots 1 and 2 of The Estates of Ferrill Creek along with request for variance to Article 7.C.5.c of the Brazos County Subdivision Regulations regarding TxDOT right-of-way dedication. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 20. Approval of Treasurers Report for May 2018. The Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for May 2018. A copy is attached and made a part of these minutes. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 21. Expenditure Journal Entries • 060188 • 070045-070050 A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 22. Tax Refund Applications for the following: • a. Daniel E. Wood III- Overpayment $238.09 • b. Daniel E. Wood I I I - Overpayment $508.27 • c. 21 st Mortgage - Overpayment $120.05 • d. Karli Karen - Overpayment $326.34 • e. Brazos Industrial Supply- Overpayment $791.27 • f. Mark E. & Teresa A. Benden - Overpayment $453.13 • g. The Toriai Group - Overpayment $1,648.36 • h. Smitty's Outdoors LLC Live Oak Archery- Overpayment $18.00 • i. Gregory A. & Carla P. Wall - Overpayment $727.32 • j. Joann Johnson - Overpayment $29.26 • k. Bruce Michael Marteney - Overpayment $62.79 • I. Autoworks - Overpayment $6.52 • m. EI Tio Auto Sales LLC % Jose Hernandez, Jr. - Overpayment $21.73 • n. Richard H. Costa or Marie B. Costa - Overpayment $10.00 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Other. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 23. Budget Amendments. Budget Amendments FY 17/18 42.1 -42.3 42.1 Transfer funds from Contingency Fund to Exposition Complex. 42.2 Reallocate funds for Juvenile Expansion Project. 42.3 Transferfunds from Capital Improvement Fund to Sheriff's Office. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 24. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 25. Payment of Claims. Claims 8005919 — 8006149 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Catalena, Cauley, Peters. Absent: Berry. 26. Convene into Executive Session pursuant to Texas Government Code 551.0725 to deliberate business and financial issues related to a contract being negotiated. At this point, the County Judge announced the Court would consider items 28 through 30 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:17 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate business and financial issues relating to a contract being negotiated pursuant to Texas Government Code 551.0725. At this point the County Judge asked Ed Bull, Civil Counsel if he is issuing a written determination that deliberation in an open meeting would have a detrimental effect on the position of the Commissioners Court in negotiations with a third person. Mr.Bull responded that it was his determination that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third person. He then handed his written determination to be included in the minutes. On motion by Commissioner Cauley, seconded by Commissioner Catalena the Court voted unanimously to meet in Executive session per Ed Bull's recommendation. The County Judge announced the meeting closed to the public so that the Court could meet in Closed Executive Session to discuss the previously noted items. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Bruce Erratt, Civil Counsel Ed Bull, Civil Counsel 27. Consider and possible action on Executive Session. 7VO, � P9•-L-�--- At 10:35 a.m. the County Judge announced the meeting open to the public and announced that no action would be taken on the Closed Executive Session. 28. Sheriff's report on inmate population. Wayne Dicky, Jail Administrator stated there were 700 inmates in jail, 578 inmates are male and 122 are female, 35 have electronic monitors and 20 are pending for monitors. 29. Announcement of interest items and possible future agenda topics. There were no announcements. 30. Call for Citizen input and/or concerns Commissioner Aldrich reminded everyone that the "Tip A Cop" Event is going on this week through Thursday at the Texas Roadhouse restaurant. He encouraged everyone to support the Special Olympics fund raiser. 31. Adjourn. Vol. pg. /35� The foregoing minutes of the Commissioners Court meeting held July 24, 2018 have been examined and are approved in open Court this 7`h day of AA gust 2018, in Bryan, Brazos County, Texas. 1 &d Duane Peters County Judge Sammy , Precinct 2 Irma Cauley Commissioner, Precinct 4 Attest: st / w Karen McQueen County Clerk Steve Aldrich Commissioner, Precinct 1 Nancy Berry Commissioner, Precinct 3 BRAZOS COUNTY COMMISSIONER'S COURT DAY OF , 20 /0 /01,00 Name (PLEASE PRINT) A) Quern/ r it Cif n R, )� /( Aw PQ / of ) A -s o ) W Organization (PLEASE PRINT) FA, C61 .J F.=, P9• /� PL ? Z BRAZOS COUNTY COMMISSIONER'S COURT Name (PLEASE PRINT) ar Wa a 1 W eS //Jj'Tt�1�f W i f l i aryr S 20/1 Organization (PLEASE PRINT) esd 4 I(e�Svrg-V— S44> C\, 1Vlc.e � h t ri h� 's a<.Giie fl4 <,le Ah-0512(kQee' Voi. �7G Pg. BRAZOS COUNTY BRYAN, TEXAS ORDER 18-008 PROHIBITION OF OUTDOOR BURNING WHEREAS, in accordance with provisions of the Texas Local Government Code, Chapter 352, a drought condition exists or has existed in Brazos County, Texas as determined by Texas Local Government Code Chapter 352; and, WHEREAS, the Commissioners Court makes a finding that circumstances present in all or part of the unincorporated area of Brazos County create a public safety hazard that would be exacerbated by outdoor burning. BE IT THEREFORE ORDERED that the following regulations are hereby established for all unincorporated areas of Brazos Countv, Texas for the duration of the above mentioned declaration; Action Prohibited: A person violates this order if he or she burns any combustible material outside of an enclosure serving to contain all flames and/or sparks, or orders such burning by others. 2. Enforcement: A. As soon as possible, a duly commissioned peace officer shall be sent to the scene to investigate the nature of the fire. B. Upon notification of suspected outdoor burning, the fire department assigned to the location of the fire shall respond to the scene and take immediate measures to contain and/or extinguish the fire. C. If in the opinion of the officer at the scene and/or the fire chief, the goal of the order can be attained by informing the responsible party about the prohibitions established by this order, the officer may, at his discretion, notify the party about the provisions of this order and request compliance with it. In such instances, an entry of the notification shall be made into the dispatchers log containing the time, date, and place of the warning, and the name of the person receiving the warning. 3. At the discretion of the peace officer or the fire chief, second or flagrant violations of the order may be prosecuted in accordance with the statutes and procedures governing misdemeanors. 4. This Order prohibiting Outdoor Burning takes effect on July 24, 2018 and will expire on September 21, 2018, unless terminated earlier by the Commissioners Court or the County Judge. The Commissioners Court hereby designates to the County Judge the authority to terminate this Order in accordance with Local Government Code Section 352.081(c)(2). This prohibition does not apply to prescribed outdoor burning activities related to public health and safety and/or trench -burning related to public health and safety that are authorized by the Texas Commission on Environmental Quality for: (1) firefighting training; (2) public utility; (3) natural gas pipeline or mining operations; (4) planting or harvesting of agriculture crops; or (5) bums that are conducted by a prescribed burn manager certified under Section 153.048 of the Texas Natural Resources Code, and meet the standards of Section 153.047 of the Texas Natural Resources Code. 6. Exception(s): A. Welding Welding may be allowed under the following guidelines only: Provide a spotter for each welder, each cutter, each grinder, and for any activity that causes or may cause a spark. • Maintain a minimum perimeter around the welding area of a radius of 25 feet or three times the height of the actual welding, whichever is greater. (Example: if the welding is occurring ten feet off the ground, a perimeter of thirty (30) feet radium must be protected). The perimeter must be clear of vegetation and kept wet. if the perimeter cannot be cleared of vegetation, proper precautionary measures must be taken (Example: protecting brush, etc, by utilizing fire resistant tarps). • Maintain a minimum of 100 gallons of water at the site. • Maintain a minimum of one (1) water pressure fire extinguisher per spotter. • No welding shall occur if winds are greater than 20 mph or relative humidity is less than 30%. • Prior to conducting any welding activity, the welder shall give notice to the Brazos County Risk Manager and Brazos County Emergency Services (979-361-3888). The notice may be by phone but shall give the name of the welder conducting the welding operation, the location of the operation, cell phone number of other contact information, and the name of party responsible. B. Outdoor Cooking All outdoor cooking or open flame devices are prohibited. • Unless the cooking device is propane or natural gas and has a complete and full enclosure that it utilizes at all times. Unless the cooking device is wood or charcoal and has a complete and full enclosure that is utilized, and all areas around cooking device shall be clear of vegetation and/or combustible materials or debris for a 5' radius. BE IT ALSO ORDERED that this order may be enforced by any duly -commissioned peace officer and that the venue for prosecution of this order will be the Justice of the Peace. APPROVED, this 0 `tNay of Duane Peters, Steve Aldrich Commissioner, Precinct 1 Nancy Berry Commissioner, Precinct 3 20—n -- MIM Sammy C alena Commissiorr6r, Precinct 2 Commissioner Vol.% �_ Pg. /`� rah Brazos County y Job Description Last Updated: October 2017 � V2�V55 Tmmplrlr 09vi .1.2 OelIMM Class Number: 2666 Title: Engineering Tech Temporary (900 hrs) Pay Group: N/A _ Department: Road & Bridge FLSA Status: NonExempt Reports To: Engineer Approved Date: 10/17/2017 EEOC Category: Skilled Craft Workers Position End Date: 09130/2016 Temporary Employee Signature: Possess experience in design or construction of capital improvement projects for public infrastructure. General Summa : Under direction of the County Road and Bridge Civil Engineer, performs responsible higher-level, sub -professional work in support of County Engineering and Planning Activities; Assist with development review activities including assists with design and review of construction plans, drainage analysis, utility analyses and traffic Impact analyses for roadway, subdivision and site specific developments; Assist with review of utility permits and utility coordination. Essential Duties: Assist with activities related to roadway design, land and project tlevelopment: Coordinate and assts( vdlh reviewing development projects fmm engineering design through acceptance of construction; Assist with preparation of estimates; Review development proposals for compliance with county regulations and communicates these regulations to supervisor, Work within general guidelines on broadly defined projects; Other duties may be assigned. L.9ther Duties as asst ned: 5% Supervision Received: From Civil F-ngineer Given: This Is a non -supervisory position; however, may assist in providing communication to cansullanls, developers, other agencies or County staff as required. Education Required: Currently pursuing a Bachelors degree In civil engineering, supplemented by additional coursework In math, engineering, surveying or a related field plus at least three years of directly related experience; or any combination of equivalent education and experience that provides the required knowledge, skills and abilities. The ideal candidate will have completed their junior year of studies; Good written and oral communication skills; Strang proficiency In AutoCAD, Microsoft Word, Excel, and PowerPolnt: Willingness to learn and ability to work with diverse teams on multiple projects. Preferred: BSCE Student with Senior level Classification, 30 hours or coursework In major with a 3.20 GPA in coursework related to major. ` Ex eRence Required: Possess experience in design or construction of capital improvement projects for public infrastructure. Preferred: j Prior work experience in Civil Engineering Consultant or Public entities. Certificates, Licenses, R istrations Required: Texas Class C Driver's License with a good driving record. Preferred: Ph sical Demands Typical: The physical demands described he e e e rep esentative of those that must be met by on employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. [Vol. _- Pg. /`�� Knowledge, Skills, & Abilities Typical: Knowledge of Roadway Design, Land Development and Surveying; Knowledge of Expenditure Control and Record Keeping; Ability to read Engineered Plans and Interpret standard drawings and specifications; Ability work under pressure and meet established deadlines; Establish and maintain effective working relationships; Strong problem solving skits and strong verbalAvriften communication skills. Work Environment Typical: Work Is performed primarily In an office setting or well. ghted and temperaturetontrohed working environment Outdoor work Is also required to gather data and Information for designs and to review ongoing construction activities. — I Class Number: Pay Group: FLSA Status: Approved Date: Position End Date: 1508 19 Non Exempt 10/01/2017 09/30/2018 Title: 3a 1 f VA TetpmrRwom 11DYten012 Correctional Health Prafessionat remporary Department: Jail Medical Services Reports To: Sergeant, Jail Nurse EEOC Category: Paraprofessionals � 42o t el General Summary: Remains anal as needed to respond to any emergerwy situations at the lap faclEty: assists In evaluating total heath care needs of kmales; pedorms medical screening functions, dispenses medications as needed; schedulas doctor appointments for Inmales; performs medical tots; and completes orals and necessary papeswark. Essential duties: 011ier—&s may hie assigned. Pertomis medical scraenkg and himAinwing of Irm cies to determine Ihel heap needs: Handles medicaibn. Including screening, packing. dispensing, receiving and entering into the computer, Assesses [mates medical needs and arranges for wpmvides treatment. Including wound treatment, suWm removal and rrdw surgery; Padmirms PPO skin tests on Inmalm and depadment employees, including mWLWng readls, entering results Into the computer and completing necessary paperwork: Sets appointments for irunales to see a physfdm psychlatrbl or dentist as needed: Assists doctors wads examinations and medication adminlsballom Maintains madleal security and safety procedures for immalas and slaft Prepares and dispenses mMkaporo and supervises self -administration; Prepares heaflh cmc evaluations. Instructions and counseling to kmales, Including reviewing Inmate medical requests; Maintains Inventory of and orders medical egldpmenk supplies and dr ga and maintains security central of these items; MdNRml Good sugar and blood pressure on hypertensive and diatielk Inmates on a hequent basis and gives Insulin and offer Injections as neceeapry: Answers Inmele and staff kWubles; Maintains medical dtans, records and other reVmdmedical documentallon• and requests for medical record Iranian of new b rmilec Maintains clemilr ess In work area; Requests epedal dies Im Inmates as necessary. Performs clerical duties such as sling of records: and Works oncsa as necessary. Other Duties as assigned. (1 e%a) supervision Received: From Sergeant. Jap Nurse Education Given: This Is a non•supervismy position Required: Altakdnentofceruffcationasa Umsed Vocational Nurse(LVN):oranyequivalenteembinadonoieducation and experience, which provides Ne requkad Immvtedge, skis and abilities. Preferred: Experience Required: To perform this job successfift on individual must bo able to pedant each essential duly satislactaay. The requirements listed below are represereative of the knowledge. skill, andror ability required. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential lundlons, Preferred: VO4. +►_>;�ar• -I. Brazos County Job Description rrr'ni�'st� Last Updated: September 2017 Class Number: Pay Group: FLSA Status: Approved Date: Position End Date: 1508 19 Non Exempt 10/01/2017 09/30/2018 Title: 3a 1 f VA TetpmrRwom 11DYten012 Correctional Health Prafessionat remporary Department: Jail Medical Services Reports To: Sergeant, Jail Nurse EEOC Category: Paraprofessionals � 42o t el General Summary: Remains anal as needed to respond to any emergerwy situations at the lap faclEty: assists In evaluating total heath care needs of kmales; pedorms medical screening functions, dispenses medications as needed; schedulas doctor appointments for Inmales; performs medical tots; and completes orals and necessary papeswark. Essential duties: 011ier—&s may hie assigned. Pertomis medical scraenkg and himAinwing of Irm cies to determine Ihel heap needs: Handles medicaibn. Including screening, packing. dispensing, receiving and entering into the computer, Assesses [mates medical needs and arranges for wpmvides treatment. Including wound treatment, suWm removal and rrdw surgery; Padmirms PPO skin tests on Inmalm and depadment employees, including mWLWng readls, entering results Into the computer and completing necessary paperwork: Sets appointments for irunales to see a physfdm psychlatrbl or dentist as needed: Assists doctors wads examinations and medication adminlsballom Maintains madleal security and safety procedures for immalas and slaft Prepares and dispenses mMkaporo and supervises self -administration; Prepares heaflh cmc evaluations. Instructions and counseling to kmales, Including reviewing Inmate medical requests; Maintains Inventory of and orders medical egldpmenk supplies and dr ga and maintains security central of these items; MdNRml Good sugar and blood pressure on hypertensive and diatielk Inmates on a hequent basis and gives Insulin and offer Injections as neceeapry: Answers Inmele and staff kWubles; Maintains medical dtans, records and other reVmdmedical documentallon• and requests for medical record Iranian of new b rmilec Maintains clemilr ess In work area; Requests epedal dies Im Inmates as necessary. Performs clerical duties such as sling of records: and Works oncsa as necessary. Other Duties as assigned. (1 e%a) supervision Received: From Sergeant. Jap Nurse Education Given: This Is a non•supervismy position Required: Altakdnentofceruffcationasa Umsed Vocational Nurse(LVN):oranyequivalenteembinadonoieducation and experience, which provides Ne requkad Immvtedge, skis and abilities. Preferred: Experience Required: To perform this job successfift on individual must bo able to pedant each essential duly satislactaay. The requirements listed below are represereative of the knowledge. skill, andror ability required. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential lundlons, Preferred: VO4. Cerlificales, Licenses, Regislrefions Required: Must have a Lb eraed Vocaijonai Nune (LW) or Parameds level rieteailon or ahava Preferred: Physicai Demands Typical: The phynkal demands descritsed hers ate representative of IAosa Umi must be met by an employee to suaessfusy perform the essenilal funcliam of WS job. Reasonable auornmoddions may be made to enable Individuals wnh disaftfies to perform the awemlai functions. While performing Ne dunes Of [his lob, the employee Is regularly required to sit; we hands to Lager, hUdia or fed; reach with hands and arms: bend and kned: and Lek and hear. TM employee Is frequeally required to stand and wank, The emplope must haquengy tin "Of move Ohlecis weighing up to 20 pounds, such as books and sledvs of records. Specific vision abiWies required by this lab include dose vision and ability to adjust focus. Knowiedge, Sidlls, 8 Abililies Typical: First cid, pharmacology, cardlopulmonary resuscllaien, nursing and standard jell pragtces soli procedures preferred. work effectively with Inmates, 01hersl2l m1011M. and " public; analyze dale, read presaipncns and warning labels; reason and make medial Mgmenis and decislem. especially in emergencies; Idtew Instructions; administer Inleellons; demansude proficiency in both eral and wdllen communication; and operate computers. Woik Envifcl)menl Typical: The workenvlwment chamctariaties described titre da representative clove an employee errcouraers while performing the essential functions of tdsjob. Reasonable accommodations may be made to enable Individuals with disabll'dles to perform me assermilel functions. The noise level In the work emdronmenl is naueby high. While performing the essential dunes of this job, the employee Is eunstanity required to part= mutllpfe lasks sknullaneously. b work under time preseiaes to meet deadlimes, and 10 work closely with Others as a pat Of a learn. The employee is kequenny requked to respond to emergency, situations. Yol.� Pg. /�`� ACCOUNTING PROCEDURES MANUAL GRANTS BRAZOS COUNTY, TEXAS ACCOUNTING PROCEDURES MANUAL GRANTS THE PURPOSE OF THIS PROCEDURE IS TO ESTABLISH AND STANDARDIZE ACCOUNTING FOR THE APPLICATION AND APPROVAL OF GRANTS. THE EFFECTIVE, DATE OF THIS POLICY IS THE I" DAY OF OCTOBER 2012. THIS POLICY WAS OFFICIALLY AMENDED JULY 24, 2018. This procedure prescribes the controls and accounting procedures to be followed for all grant requests by departments in Brazos County. This procedure applies equally to grants for local, state or federal funding. Grants may he defined as additional financial resources received from external (non -County) sources which are used to provide additional County services beyond the current County service level. Grants come in many forms and may require Commissioners Court approval at the time of the application, at the time of the award of the grant contract or both. The applying department is responsible for determining when Commissioners Court approval will be required and ensuring that the Auditor's office has one week to review the application or contract before it is placed on the Commissioners Court agenda for approval. PROCEDURES I. Grant Applications or Contracts Departments wishing to apply for grant funds, be it local, state or federal funding, are responsible for the grant application process. This process may include but not limited to providing a description of the project, gathering the necessary accounting information, defining project measures, submitting the application to the grantor for processing and submitting for approval by the Commissioners Court. A. All grant applications/documents and awarded grant contracts along with a completed, Brazos Count'v Grant Application Approval Form, must be forwarded to the Auditor's office for review prior to submission for Commissioners Court approval. The Auditor's office will review the application and/or grant contract for fiscal constraints and develop internal control and accounting procedures to meet the specific needs of the grant. Any budgetary constraints that may be placed on the County will be developed and Commissioners Court advised at this time. This may include local or other match required to fully execute the grant. Vol. ��.� Pg. I ACCOUNTING PROCEDURES MANUAL GRANTS 13. Upon review by the Auditor's office, the grant application and/or contract may be submitted to County Judge's office for approval by Commissioners Court. C. Once the grant application/contract is approved by Commissioners Court, the County .fudge will sign on behalf of the County. The grant application/contract may be formally submitted once it has been approved by the Commissioners Court. The grantors' representative will sign for the granting agency. A copy of the fully exccutcd grant agreement will be forwarded to the County Auditor's office. D. The Elected Official or Department Flead, having received approval for a grant, must ensure that the Auditor's office is provided a copy of the accepted grant documents and accurate contact information for the submission of requests for funds and financial reporting - ll. Department Responsibilities A. The department approved for grant funding is responsible for all project reporting to the grantor as stated in grant documents. 13. The department will ensure that all grant expenses are in compliance with what was submitted on the application for the grant and allowed by the granting agency. C. The department will ensure that all grant expenses are in compliance with county policies, whether regarding payroll or purchasing policy. D. The department is responsible for providing documentation to the Auditor's office regarding any changes in scope to the grant originally applied for, including teens and expenditures. E. The department is responsible and shall be accountable for all assets purchased with grant funds will make them available during any audit. The department mast make the purchasing dcpartrnent aware or any grant funded assets being sold. All proceeds from the sale of a grant funded asset should be accounted for and used only as specified in the grant documents or as the awarding agency allows. "rhe department shall notify the Auditor's office of all disposal of grant funded assets. III. Auditor's Responsibilities A. Auditor's office is responsible for setting up the budget for approved grant funding. This may include a new grant division within fund 3000 or a project, if applicable. 13. Auditor's office will provide guidance for accounting of expenses in compliance with the county policies. ACCOUNTING PROCEDURES MANUAL GRANTS C. Auditor's office will assist in preparing budget amendments and journal entries, as applicable for the grant. D. Auditor's office is responsible for financial reporting on behalfof the grant. This may include monthly, quarterly, or annual reporting requirements as stated in the grant requirements. E. Auditor's office will maintain a grant file with all applicable Financial information as required by the grant. F. The County Auditor will sign as fiscal officer for the County. G. An inventory of assets purchased with grant funds will be maintained in the financial software as required by the grant specifications and/or meet the requirements of the County Asset Policy. IV. Commodities A. Departments that receive commodities are required to report receipt of commodities to the County Auditor's office. B. The County is required to record the value of commodities received. The receiving Department is to report the fallowing to the Cotmty Auditor's office_ Complete listing of the commodities received (receiving report), 2. Prices of the commodities received, and 3. Name and phone number for a contact person at the agency granting the commodities, if the first two items are not available. V. Requests for Funds A. All requests for grant funding will be transmitted through the County Auditor's office. B. The County Auditor's office will review the request for propriety and accuracy and promptly submit the request to the proper funding agency. At the time of submission, a receivable will be created, thereby matching revenues and expenditures in the proper periods. ACCOUNTING PROCEDURES MANUAL GRANTS Uniform Guidance Compliance Supplement — General Information County Policies The following policies, but not limited to, have been separately reviewed and approved by the governing body. These policies may be incorporated into the grant as applicable and appropriate: • Purchasing Policy • Travel and Reimbursement Policy • Capital Asset Policy • Accounting Policy • Credit Card Policy • Accounts Payable Guidelines • Sales Tax Exemption Uniform Guidance Compliance Supplement - Activities Allowed/Unallowed and Allowable Costs/Cost Principles The requirements for allowable costs/cost principles are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. 1. All grant expendlitw'es will be in compliance with the Uniform Guidance, State law. County policy, and the provisions of the grant award agreement. Grant funds will only be used for expenditures that are considered reasonable and necessary for the administration of the program as specified in the grant. 2. Grant expenditures will follow County Purchasing Policy and the terms and conditions of the grant award will be considered when being approved. Accounts payable disbursements will not be processed for payment Until good or service has been received and proper documentation and approval obtained. 3. Payroll costs will be documented in accordance with the Uniform Guidance. Compensation for personal services will be handled as set out in §200.430 and compensation for fringe benefits will rollow §200.431 of the Uniform Guidance. 4. An indirect cost rate will only be charged to the grant if specified in the grant award. ACCOUNTING PROCEDURES MANUAL. GRANTS Uniform Guidance Compliance Supplement - Cash Management Source of Governing Requirements - The requirements for cash management are contained in the Uniform Guidance, program legislation, grant awarding agency regulations, and the terms and conditions of the award. 1. Most grants awarded to the County are on a reimbursable basis. Program costs will be expended and disbursed prior to requesting reimbursement from the granting agency. If Federal grant funds are received in advance, the time between receipt of Federal funds and disbursement to contractors/employees/sub recipients according to §200.302 (6) of the Uniform Guidance will be minimized. 2. Requests for reimbursements will be initiated by the Auditors Office, (unless otherwise specified in the grant) who will determine the appropriate amount to request. Documentation of the request for reimbursement will be retained based on the more stringent of grant requirements or County policy. All payments and travel expenses will follow the County's Accounts Payable and Travel and Reimbursement policies in accordance with §200.305 (payments) and §200.474 (travel costs) of the Uniform Guidance. 3. All supporting documentation for the reimbursement request will be retained for audit purposes. Uniform Guidance Compliance Supplement - Equipment and Real Property Management Source of Governing Requirements - The requirements for equipment are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. 1. All equipment will be used by the program for which it was acquired or, when appropriate, other Federal programs. 2. When required, purchases of equipment will be pre -approved by the grantor or pass- through agency. The Program Administrator will be responsible for ensuring that equipment purchases have been previously approved, if required, and will retain evidence of this approval. 3. Property/Equipment records will be maintained, a physical inventory shall be taken annually, and an appropriate system shall be used to safeguard assets. 4. When assets with a current per unit fair market value of $5,000 or more arc no longer needed fora Federal program, a request for written guidance shall be made from the grantor agency as to what to do with the property/equipmcrrt prior to sale or relocation. The County shall abide by the requirements set out in $20031 1 and §200.313 of the Uniform Guidance in this regard. If a sale will take place, proper procedures shall be used to provide for competition to the extent practical and result in the highest possible return. FV -O -l---::] ACCOUNTING PROCEDURES MANUAL GRANTS Uniform Guidance Compliance Supplement - Matching, Level of Effort and Earmarking Source of Governing Requirements - The requirements for matching are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for level of effort and earmarking are contained in program legislation, Federal awarding agency regulations, and the terms and conditions of the award. Brazos County defines "matching", "level of effort", and "earmarking" consistent with the definitions of the Uniform Guidance Compliance Supplement: Matching or cost sharing includes requirements to provide contributions (usually non -Federal) or a specified amount or percentage of match Federal awards. Matching may be in the form of allowable costs incurred or in-kind contributions (including third -party in- kind contributions). Level of effort includes requirements for (a) a specified level ofservice to be provided from period to period, (b) a specified level of expenditures from non -Federal or Federal sources for specified activities to be maintained from period to period, and (c) Federal funds to supplement and not supplant non Federal funding of services. Earmarking includes requirements that specify the minimum and/or maximum amount of percentage of the program's funding that must/may be used for specified activities, including funds provided to sub recipients. Earmarking may also be specified in relation to the types of participants covered. It will be the responsibility of the Program Administrator to ensure that compliance with matching, level of effort, and earmarking requirements are being followed. 2. Documentation will be retained to support compliance with matching, level of effort, and earmarking requirements. Such information will be made available to, auditors, and pass- through or grantor agencies, upon request. Uniform Guidance Compliance Supplement - Period of Performance Source of Governing- Requirements - The tequirernents for period of performance of Federal funds are contained in the Uniform Guidance, program legislation,. Federal awarding agency regulations, and the grant award. I. Expenditures will be charged to a grant, only if the expense was incurred during the grant contracting period. The Program Administrator is responsible for compliance with period of performance requirements. All expenditures will be reviewed and processed for payment by the Auditors office consistent with the accounts payable process. F-0-1- ACCOUNTING PROCEDURES MANUAL GRANTS Uniform Guidance Compliance Supplement- Procurement, Suspension and Debarment Source of Governing Requircments -The requirements for procurement are contained in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the terms and conditions of the award. The requirements for suspension and debarment are contained OMB guidance in 2 CFR part 180, Which implements Executive Orders 12549 and 12689, Debarment and Suspension; Federal agency regulations in 2 CPR implementing the OMB guidance; the Uniform Guidance; program legislation; Federal awarding agency regulations; and the terms and conditions of the award. I. All Federal grant purchases will follow the Purchasing and procurement policies of the County and the State of Texas Statutes. 2. Procurement will provide for full and open competition (as applicable). Pursuant to Texas Statutes and County Policies. 3. No employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit From a firm considered for a contract. The officers, employees, and agents can neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts. If the financial interest is not substantial or the gift is an unsolicited item of nominal value, no further action will be taken. However, disciplinary actions will be applied for violations of such standards otherwise. 4. The Government is prohibited from contracting with or making sub awards under transactions to parties that are suspended or debarred or whose principals are suspended or debarred. 5. Brazos County will include a suspension/debarment clause in all written contracts in which the vendor/contractor will certify that it is not suspended or debarred. This will seine as adequate documentation as long as the contract remains in effect. 6. If a vendor is found to be suspended or debarred, the County will immediately cease to do business with this vendor. Uniform Guidance Compliance Supplement - Program Income Source of Governing Requirements - The requirements for program income are found in the Uniform Guidance, program legislation, Federal awarding agency regulations, and the tens and conditions of the award. FV®I,� Pg. /f/ ACCOUNTING PROCEDURES MANUAL GRANTS Program income will include abut will not be limited to): income from fees for services performed, the use or rental of real or personal property acquired with grant funds, the sale of commodities or items fabricated under a grant agreement, and payments of principal and interest on loans made with grant funds. It will not include interest on grant funds unless otherwise provided in the Federal awarding agency regulations or terms and conditions of the award. 2. Program Income will be used in a manner that is approved by the grant award and provided in the terms can conditions of the award. 3. Program income, when applicable, will be accounted for as a revenue source in the same grant fund as the Federal grant. Uniform Guidance Compliance Supplement— Reporting Source of Governing Requirements - Reporting requirements are curtained in the following documents: Uniform Guidance, Performance reporting, 2 CFR section 215, Performance reporting 2 CPR section 2t5.51, program legislation, ARRA ,and the previously listed OM B documents and future additional OMB guidance documents that may be issued), the Transparency Act, implementing requirements in 2 CFR part 170 and the FAR, and previously listed OMB guidance documents, Federal awarding agency regulations, and the terms and conditions of the award. I. Reports will be submitted to the grantor agency within the required time as provided by the grant award. 2. Reports will be completed using the standard forms (as applicable) and method of delivery {i.e., e- mail, grantor website, postal service, etc.). 3. Regardless of the method of report delivery, a copy of the submitted report will be retained along with any documentation necessary to support the data reported. 4. Financial reports will be prepared based on the general ledger using the required basis of accounting ii.e., cash or accrual). In cases where financial data is tracked outside of the accounting system (such as in spreadsheets or paper ledgers}, this information will be reconciled to the general ledger prior to the report submission. 5. Any report with financial -related data will be reviewed and approved by the County Auditor before submission. 6. Financial reports will be the responsibility of the County ALldlt0l'S office. Programmatic reporting will be the responsibility of the Program Administrator. 7. Copies of submitted reports with preparer and reviewer signatures and data will be filed with supporting documentation and any follow-up correspondence from the grantor or ACCOUNTING PROCEDURES MANUAL GRANTS pass-through agency. Copies of all such reports will be made available to administration, auditors, and pass- through or grantor agencies, upon request. Uniform Guidance Compliance Supplement - Sub recipient monitoring Source o1'Governing Requirements - The requirements for sub recipient monitoring are contained in 31 USC 7502(1-)1(2}(B} (Single Audit Act Amendments of 1996 (Pub. L. No. 104-156}}, Uniform Guidance, program Legislation, 2 CFR parts 25 and 170, and 48 CFR parts 4, 42, and 52 Federal awarding agency regulations, and the terms and conditions of the award. The County will be responsible for revicwingall sub recipient activities and shall create procedures based on grant requirements. va. � % G _ P9. 153 U. BRAZOS COUNTY, TEXAS G RANT APPLICATION APPROVAL FORM Date: 7/19/18 Requesting Department: District Attorney Grant Title: Texas Council on Family Violence Granting Agency: Governor's Criminal Justice Division Court Technology Grant Amount Requested: $`11,904.90. Grant Term (Beg/End): 7/1/18 a8/31118 Project Description: New, computers for the domestic violence prosecutors to be used to assist with domestic violence awareness and prosecution in Brazos County. Wllthis'grant fund salary & benefits? 0 Yes R✓ No Is there County Match requirement? ❑ Yes O No. Are there financial reporting requirements? ❑✓ Yes El No Who will,be:reporting? Jarvis Parsons *Please include all available backup documentation with the approval form. All grants are contracts betweenBrazos.County and the granting agency and should be approved by Corngissioners Court prior.to the application submission. ------ Approved by Co on hlsz way of � Z� Commissioners Court Appr val Vol. % p9. t DEPARTMENT: District Attomey DATE OF COURT MEETING: 7/24/2018 ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLARAMOUNT: ATTACHMENTS; File Nam agreemenLpdf BRAZOS COUNTY BRYAN,TEXAS NUMBER: Request to approve receipt of $10,000 in grant funds for the partnership agreement with the TAMU Forensic Nursing Program. Commissioners Court Jarvis Parsons 07/20/2018 False False $0.00 Description partnership agreement TVoe Cover Memo APPROVED `7 Duane Peters County Judge VOL z �� P9. �y� q Attachment 4: Organizational Chart, Memoranda of Understanding, Letters of Agreement, and/or Description(s) of New/Expanded Collaborative Partnership(s) Increasing the Sexual Assault Nurse Examiner (SANE) Workforce in Rural and Underserved Areas of Texas Memorandum of Understanding Clinical Practice Partners: Criminal Justice System Goal: This consortium of clinical practice partners was formed around the common goal of increasing the number of SANEs in rural and underserved areas of Texas. The participants will be provided support for training, experiential learning simulations (medical -forensic examinations, anogenital examinations, and mock testimony), clinical practice sites (hands-on precepted experiences), certification, and mentorship through the development of communities of practice. Activities: The consortium of members will collaborate to provide clinical practice experiences for the grant participants in a courtroom setting. Emphasis will be placed on the participants' ability to apply skills learned in the didactic course to the mock testimony experiences. . Consortium Members and Roles: Texas A&M University: Faculty members from the College of Nursing (CON) at Texas A&M University (TAMU) will serve as managing partner for the consortium. As such, all grant funds will stay with TAMU. The CON is expected to: • Convey regularly scheduled meeting to plan the scheduling of the grant participants at the clinical sites to complete preceptored medical -forensic examinations. • Deliver the online Texas SANE course curriculum. • Schedule the grant participants at the clinical partner sites. • Schedule the grant participants for the experiential learning simulations for mock testimony (voir dire and expert testimony in a sexual assault case). • Manage the project budget. • Support the cost of grant participant lodging, travel, and per diem. • Provide continued professional development opportunities. • Develop and implement a community of practice in which grant participants will receive mentorship. Clinical partners will have access and will be able to participate in the community of practice. • Evaluate the training program and make improvements based upon feedback from partners and participants. • Provide to the clinical practice partners $10,000 per year for each year of the project to off -set costs incurred by the clinical practice partner site. Clinical Practice Partners: All practice partners listed below will contribute to the consortium in the following manner: tip. ���__p._�� • Be available for experiential learning simulations for two days twice a year during years 1, 2, and 3 during the 3 -year project period. Dates will be determined based upon availability of the courtroom and attomey(s). • Provide a courtroom setting for two days twice a year for the experiential learning simulation sessions. • Assign qualified attorney(s) to participate in experiential learning simulations for testimony preparation, voir dire and mock testimony and to provide feedback to grant participants during the simulations. The time required would be 8 hours per day for each attorney for the four (4) days per year. • Identify a point of contact for communication and participate in project meetings that will occur monthly for the first year of the project and bi-monthly for years 2 and 3 of the project. • Participate in project evaluation efforts. College of Nursing Date Texas A&M University y's Office Date Texas STATE OF TEXAS COUNTY OF BRAZOS FIRST AMENDMENT TO FISCAL AND PERSONNEL MANAGEMENT AGREEMENT This Agreement is an amendment to the Fiscal and Personnel Management Agreement, hereinafter "Agreement", entered into between Brazos County, a political subdivision of the State of Texas, hereinafter referred to as the "County' and the Bryan -College Station Metropolitan Planning Organization's Policy Committee, hereinafter referred to as the "B/CS MPO". The effective date of the Agreement was October 1, 2015. Paragraph 4.08 of the Agreement is hereby withdrawn and the following is substituted in its place: "4.08 A. The Director of the B/CS MPO and all employees working on B/CS MPO matters under the supervision of the B/CS MPO Director will be required to follow all personnel policies that have been established by the County. B/CS MPO employees that qualify will be afforded all fringe benefits that have been established for County employees, to include retirement, medical and life insurance, vacation, sick leave, holidays, deferred compensation and any other benefits normally extended to County employees. B. In lieu of an increase in compensation, the B/CS MPO Board may annually authorize up to eighty (80) hours of B/CS MPO Leave for the Director of the B/CS MPO. This B/CS MPO Leave will not rollover and will not be paid out for any reason. If authorized by the B/CS MPO Board, the up to eighty (80) hours will be deposited in the B/CS MPO leave bank effective immediately and thereafter with the first pay period of each calendar year. The remainder of the Agreement is ratified and confirmed by the County and the B/CS MPO. This Amendment is effective immediately. BRAZOS COUNTY, TEXAS BRYAN -COLLEGE STATION METROPOLITAN PLANNING ORGANIZATION POLICY COMMITTEE By: Duane Peters1 CZoouLntty Date: I By: Da' OI. _2_% 4 _Pg__ _. _ � .___._...] )0 BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: Brazos County Office of the Sheriff NUMBER: - Detention Center DATE OF COURT MEETING: 7/24/2016 ITEM: TO: FROM: DATE: FISCAL IMPACT: BUDGETED: DOLLARAMOUNT: REQUIREMENTS: NOTES/EXCEPTIONS: ACTION REQUESTED OR ALTERNATIVES: ATTACHMENTS' File Name Bull-film.Agreement. pcif Bull—COI BrazosCounty.pcf B ull_COI_B razosCounlyS heriff.pcif Request approval of the Agreement between Bull Film, LLC and Brazos County, TX in connection with the production of the motion picture tentatively tilled "Bull'. Commissioners Court Mr. Wayne Dicky, CJM, CCE 07/19/2018 False False $0.00 Approval All expenses, including facility use fees and personnel costs will be paid by Bull Film, LLC. Approval Description Location Agreement Certificate of Insurance Cedificate of Insurance SO Type Cover Memo Backup Material Backup Material APPROVEDLu p I �0 Duane Peters Date County Judge 1 vtal, I I .J LOCATION AGREENIENT THIS AGREEMENT (the "Agreement") is entered into as of 1 201_ between Bull Film, LLC ("Production Company") with an address of 11408 Hunters Lane, Austin, TX 78753, and Brazos County, Texas (`Lessor"), with an address of 200 South Texas Ave., Bryan, Texas 77803 (each a "Party" and collectively, the "Parties") regarding the use of the Premises (as described below) in connection with the production of the motion picture tentatively tilled "Bull' (the "Picture"). The "Premises" refers to the premises located at. Brazos County Detention Center 1835 Sandy Point Rd Bryan, Tx 77807 Areas of activity shall be limited to the Low Risk Unit, Outdoor Court Yard, Visitation Area Waiting Room, and Phone Visitation Area. Production acknowledges that the Check -In window in the Visitation Area Waiting Room will be off limits to filming between the hours of I pm and 7 pm 2. For good and valuable consideration in the amount set forth below (the "Fee"), the sufficiency of which is hereby acknowledged, payable pursuant to the payment schedule set forth below (the `Payment Schedule"), Lessor hereby grants to Production Company: (a) the use of the Premises together with access to and from said Premises for personnel and equipment, for use in connection with the filming and/or recording of scenes in connection with the Picture; (b) the right to erect and maintain temporary sets, props, signs and structures on the Premises; (c) the right to photograph said Premises, sets, props, signs and structures; and (d) the right to recreate and photograph the Premises, sets, props, signs and structures at another location, within Production Company's sole discretion. The Production Company shall have the right to photograph, record and depict the Premises, accurately or otherwise, as the Production Company sees fit. However, the Production Company shall not identity, through visual representation, by name or by any other manner, the Premises as the Brazos County Detention Center or as a part of or associated with The Brazos County. Texas, Sheriffs Office. The Fee and Payment Schedule are as follows: • $2,500.00 Facilities Fee due before August 3rd, 2018 • A deposit of $1,700.00 towards labor costs due before August 3rd, 2018. • Lessor shall submit an invoice for any additional labor costs incurred by Production on the day of the shoot. Production shall pay the invoice within two weeks of receiving it. 3. The term hereof (the "Perm") shall commence on August 3rd, 2018 (subject to change by Production Company due to changes in the production schedule or force majeure). An approximate breakdown of the shoot day itinerary is as follows : • 6:30am -toad in to Holding at Low Risk Unit • 7:30am - begin loading in to Brazos Detention Center e 8:30 am - 5 person Art Team moves to Phone Visitation Area to begin hanging posters, etc • 11:00 am- crew moves outside, films Van driving through gate in the Employee Parking lot • 1:30 pm - Break for Lunch • 2:15 pm - Crew returns to work, begins moving to Phone Visitation Area, Waiting Room, • 7:10 pm -film Check- In Window in Visitation Area • 7:30 pm -finish shooting in Jail, begin wrapping out gear and personnel • 9:30pm- Wrap out of Low Risk Unit 4. Additional requirements are as follows: the Production Company shall not identify, through visual representation, by name or by any other manner, the Premises as the Brazos County Detention Center or as a pall of or associated with The Brazos County, Texas, Sheriff's Office Production Company will not film or photograph any staff or inmates at the Brazos County Detention Center Production Company cast and crew will follow all rules and regulations as required by Brazos County Officials 5. If following the expiration of the Term, Production Company requires additional use of the Premises in connection with the Picture, Lessor shall permit Production Company to re-enter and use the Premises on additional days at the prorated day rate of the Fee, subject to the availability of the Premises and Lessor's approval, such approval not to be unreasonably withheld. 6. Production Company shall remove from the Premises all structures, equipment and other materials placed thereon by Production Company no later than the expiration of the Term. 7. Lessor shall not make or authorize any photography, advertising or publicity in connection with the Picture without Production Company's prior written consent, including, but not limited to, Facebook, Twitter, Foursquare, Pinterest, IMDB or IIvIDBpro, without Production Company's prior written consent, which consent can be withheld at Production Company's sole discretion. 8. Production Company agrees to name Lessor as an additional insured on Production Company's commercial general liability policy in connection with the Picture. Production Company agrees to leave the Premises in as good order and condition as when received, with the exception of normal wear and tear. Production Company shall indemnify and hold Lessor harmless from any claims for properly damage or bodily injury directly caused by Production Company's activity on the Premises during its actual occupancy thereof. Production Company shall not be responsible for any damage or injury caused by the negligence or misconduct of Lessor or Lessor's employees or agents. Any claim by Lessor that Production Company is responsible for any damage or injury must be made by written notice (setting forth the particulars of such claim(s)) to Production Company within ten (10) days after expiration of the Term, or such claim(s), if any, shall be waived. 9. Production Company shall own all rights of every kind, nature and description in and to all photographs and recordings made on or about said Premises during the Tenn throughout the universe in perpetuity, and shall have the perpetual and universe -wide right to use (or not to use, in Production Company's sole and absolute discretion) such photographs and/or recordings in any manner and in any media (whether now known or hereinafter devised) it may desire, without limitation or restriction of any kind, nature or description. 10. Lessor hereby represents and warrants that: (a) Lessor is the owner or the agent for the owner of the Premises and has the right and authority to make and enter into this Agreement and to grant Production Company the use of Premises and each and all of the rights set forth herein; (b) it is not necessary for Production Company to obtain the consent or permission of, or to pay any amounts to, any other person, corporation or entity in order to enable Production Company to enjoy the full rights to the use of the Vol. �,�� pg, /�/ Premises as described herein; (c) Lessor will take no action nor allow or authorize any third party to take any action which might interfere with the full use and enjoyment of the Premises by Production Company as described herein; (d) Lessor is subject to no obligation or disability and there are no outstanding contracts or commitments of any kind which conflict with this Agreement or which might limit, restrict or impair Production Company's use and enjoyment of the Premises or the rights granted to Production Company hereunder; and (e) Lessor will indemnify and hold harmless Production Company, its successors, designees, licensees and assigns, from any and all claims, demands, suits, losses, costs, expenses (including reasonable counsel fees), damages or recoveries which may be obtained against, imposed upon, or suffered by Production Company, its employees, associates, successors, designees, licensees and assigns, by reason of Lessor's breach of any of the representations, warranties or agreements contained herein. 11. Lessor agrees that Production Company may assign this Agreement, in whole or in part, at any time, to any person or entity and that this Agreement shall inure to the benefit of Production Company's successors and the distributor(s), licensees and exhibitors of the Picture. 12. In the event of a breach of this Agreement, Lessor's remedies shall be limited solely to an action at law for monetary damages actually suffered by Lessor, if any. In no event shall Lessor be entitled to restrain or otherwise interfere with the development, production, exhibition, promotion, distribution, advertising, and/or other exploitation of the Picture. 13. Notices may be sent by first-class U.S. mail, postage pre -paid, properly addressed or by personal delivery. All notices shall be deemed to have been given upon the earlier of: (a) actual receipt, or (b) three (3) business days after deposit in the U.S. mail. All notices shall be given at the address indicated above or such other address as a Party may indicate. 14. This is the entire agreement between the Parties and supersedes any prior agreement, written or oral, and may not be changed except by another writing signed by the Parties. This Agreement may be executed in counterparts by facsimile, scan (i.e., pdf), or email signatures, each part of which when executed shall be deemed an original for all purposes, and all of which when taken together shall constitute one and the same document, fully binding and with full legal force and effect. This Agreement shall inure to the benefit of and be binding upon the successors and assigns of the Parties. This Agreement shall be interpreted in accordance with the laws of the State of Texas applicable to agreements executed and to be wholly performed therein, and the Parties hereto hereby submit to the exclusive jurisdiction of the courts located in the applicable county within the State of Texas. Bull Film, LLC By: `` ` L__ (Prod etion Company's Signature) Print Name ta Position L ssor of Pr unisexBy: (Lessor or Lessor's Agent) �� Un "A_r -�) knjT Print Name O Position Date Date Company EVOL _%!� Pg. 200 5. �4 AA - Address uta 332 q-�9 3�e1-'�loZ Phone/Fax Tax ID # Vol. 'g 7� pg. /�3 LOCATION AGREEMENT THIS AGREEMENT (the "Agreement") is entered into as of. 201_ between Bull Film, LLC ("Production Company") with an address of 11408 Hunters Lane, Austin, TX 78753, and Brazos County, Texas ("Lessor"), with an address of 200 South Texas Ave., Bryan, Texas 77803 (each a "Party" and collectively, the "Parties") regarding the use of the Premises (as described below) in connection with the production of the motion picture tentatively titled "Bull" (the -Picture"). The "Premises" refers to the premises located at: Brazos County Detention Center 1835 Sandy Point Rd Bryan, Tx 77807 • Areas of activity shall be limited to the Low Risk Unit. Outdoor Court Yard, Visitation Area Waiting Room, and Phone Visitation Area. - • Production acknowledges that the Check -In window in the Visitation Area Waiting Room will be off limits to filming between the hours of I pm and 7 pm 2. For good and valuable consideration in the amount set forth below (the "Fee"), the sufficiency of which is hereby acknowledged, payable pursuant to the payment schedule set forth below (the "Payment Schedule"), Lessor hereby grants to Production Company: (a) the use of the Premises together with access to and from said Premises for personnel and equipment, for use in connection with the filming and/or recording of scenes in connection with the Picture; (b) the right to erect and maintain temporary sets, props, signs and structures on the Premises; (c) the right to photograph said Premises, sets, props, signs and structures; and (d) the right to recreate and photograph the Premises, sets, props, signs and structures at another location, within Production Company's sole discretion. The Production Company shall have the right to photograph, record and depict the Premises, accurately or otherwise, as the Production Company sees fit. However, the Production Company shall not identify, through visual representation, by name or by any other manner, the Premises as the Brazos County Detention Center or as a part of or associated with The Brazos County, Texas, Sheriffs Office. The Fee and Payment Schedule are as follows: • $2,500.00 Facilities Fee due before August 3rd, 2018 • A deposit of $1,700.00 towards labor costs due before August 3rd, 2018. • Lessor shall submit an invoice for any additional labor costs incurred by Production on the day of the shoot. Production shall pay the invoice within two weeks of receiving it. . 3. The term hereof (the "Tenn") shall commence on August 3rd, 2018.(subject to change by Production Company due to changes in the production schedule or force majeure). An approximate breakdown of the shoot day itinerary is as follows : • 6:30am -Load in to Holding at Low Risk Unit • 7:30am - begin loading in to Brazos Detention Center • 8:30 am - 5 person Art Team moves to Phone Visitation Area to begin hanging posters, etc • 11:00 am- crew moves outside, films Van driving through gate in the Employee Parking lot • 1:30 pm - Break for Lunch • 2:15 pm - Crew returns to work, begins moving to Phone Visitation Area, Waiting Room, Vol. ��� . P4. � • 7:10 pm -film Check- In Window in Visitation Area a 7:30 pm -finish shooting in Jail, begin wrapping out gear and personnel • 9:30pm- Wrap out of Low Risk Unit 4. Additional requirements are as follows: the Production Company shall not identify, through visual representation, by name or by any other manner, the Premises as the Brazos County Detention Center or as a part of or associated with The Brazos County, Texas, Sheriffs Office Production Company will not film or photograph any staff or inmates at the Brazos County Detention Center Production Company cast and crew will follow all rules and regulations as required by Brazos County Officials 5. If following the expiration of the Term, Production Company requires additional use of the Premises in connection with the Picture, Lessor shall permit Production Company to re-enter and use the Premises on additional days at the prorated day rate of the Fee, subject to the availability of the Premises and Lessor's approval, such approval not to be unreasonably withheld. 6. Production Company shall remove from the Premises all structures, equipment and other materials placed thereon by Production Company no later than the expiration of the Tenn. 7. Lessor shall not make or authorize any photography, advertising or publicity in connection with the Picture without Production Company's prior written consent, including, but not limited to, Facebook, Twitter, Foursquare, Pinterest, IMDB or IMDBpro, without Production Company's prior written consent, which consent can be withheld at Production Company's sole discretion. 8. Production Company agrees to name Lessor as an additional insured on Production Company's commercial general liability policy in connection with the Picture. Production Company agrees to leave the Premises in as good order and condition as when received, with the exception of normal wear and tear, Production Company shall indemnify and hold Lessor harmless from any claims for property damage or bodily injury directly caused by Production Company's activity on the Premises during its actual occupancy thereof. Production Company shall not be responsible for any damage or injury caused by the negligence or misconduct of Lessor or Lessor's employees or agents. Any claim by Lessor that Production Company is responsible for any damage or injury must be made by written notice (setting forth the particulars of such claim(s)) to Production Company within ten (10) days after expiration of the Term, or such claim(s), if any, shall be waived. 9. Production Company shall own all rights of every kind, nature and description in and to all photographs and recordings made on or about said Premises during the Term throughout the universe in perpetuity, and shall have the perpetual and universe -wide right to use (or not to use, in Production Company's sole and absolute discretion) such photographs and/or recordings in any manner and in any media (whether now known or hereinafter devised) it may desire, without limitation or restriction of any kind, nature or description. 10. Lessor hereby represents and warrants that: (a) Lessor is the owner or the agent for the owner of the Premises and has the right and authority to make and enter into this Agreement and to grant Production Company the use of Premises and each and all of the rights set forth herein; (b) it is not necessary for Production Company to obtain the consent or permission of, or to pay any amounts to, any other person, corporation or entity in order to enable Production Company to enjoy the full rights to the use of the F—vo' , _Pg-� --< Premises as described herein; (c) Lessor will take no action nor allow or authorize any third party to take any action which might interfere with the full use and enjoyment of the Premises by Production Company as described herein; (d) Lessor is subject to no obligation or disability and there are no outstanding contracts or commitments of any kind which conflict with this Agreement or which might limit, restrict or impair Production Company's use and enjoyment of the Premises or the rights granted to Production Company hereunder; and (e) Lessor will indemnify and hold harmless Production Company, its successors, designees, licensees and assigns, from any and all claims, demands, suits, losses, costs, expenses (including reasonable counsel fees), damages or recoveries which may be obtained against, imposed upon, or suffered by Production Company, its employees, associates, successors, designees, licensees and assigns, by reason of Lessor's breach of any of the representations, warranties or agreements contained herein. H. Lessor agrees that Production Company may assign this Agreement, in whole or in part, at any time, to any person or entity and that this Agreement shall inure to the benefit of Production Company's successors and the distributor(s), licensees and exhibitors of the Picture. 12. In the event of a breach of this Agreement, Lessor's remedies shall be limited solely to an action at law for monetary damages actually suffered by Lessor, if any. In no event shall Lessor be entitled to restrain or otherwise interfere with the development, production, exhibition, promotion, distribution, advertising, and/or other exploitation of the Picture. 13. Notices may be sent by first-class U.S. mail, postage pre -paid, properly addressed or by personal delivery. All notices shall be deemed to have been given upon the earlier of: (a) actual receipt, or (b) three (3) business days after deposit in the U.S, mail. All notices shall be given at the address indicated above or such other address as a Party may indicate. 14. This is the entire agreement between the Parties and supersedes any prior agreement, written or oral, and may not be changed except by another writing signed by the Parties. This Agreement may be executed in counterparts by facsimile, scan (i.e., pdt), or email signatures, each part of which when executed shall be deemed an original for all purposes, and all of which when taken together shall constitute one and the same document, fully binding and with full legal force and effect. This Agreement shall inure to the benefit of and be binding upon the successors and assigns of the Parties. This Agreement shall be interpreted in accordance with the laws of the State of Texas applicable to agreements executed and to be wholly performed therein, and the Parties hereto hereby submit to the exclusive jurisdiction of the courts located in the applicable county within the State of Texas. Bull Film, LLC By: (Prod ction Company's Signature) �cm;N�� Print Name ((�� Position 7 a3 2a� Date Lessor�of Premi s By: (Lessor or Lessor's Agent) `)11nV19 gk4vs Print Name EY107ltbs Ccu�tivl 1u�5� Position Date 'bya?US cumh Company Vol. Pg. /� la 2�)0 5. TeasQ. Address q> )Ul -`t1U2 Phone/Fax 4-Ln00093 Tax ID # Va. P9•ZL- E Interlocal Agreement Brazos County ("Sponsor"), and Texas A&M AgriLife Extension Service ("AgriLife") a member of the Texas A&M University System ("TAMUS"), an agency of the State of Texas, collectively referred to as "Parties" and individually as "Party." agree as follows: 1. For purposes of this Agreement, "Service Project" means the service project described in Exhibit A, attached to and made part of this Agreement. AgriLife will use reasonable efforts to perform the Service Project substantially according to the terms of this Agreement promptly after the effective date of this Agreement. Rebekka Dudensino ("PI"), or successor(s) named by AgriLife will direct the Service Project on behalf of AgriLife. The Sponsor acknowledges that AgriLife's primary mission is to improve the lives of people, businesses, and communities across Texas and beyond through high- quality, relevant education, and AgriLife will design the Service Project to carry out that mission. Except as may be provided in the "Other Provisions" section below, AgriLife will solely determine the content and manner of performance of the Service Project, AgriLife does not guarantee specific results. A plan of work in Exhibit A is attached and forms a part of this Agreement. 2. The Sponsor will provide a Fixed Price amount not to exceed $15900 to be used by AgriLife to support the Service Project. This amount will be paid in annual installments of $5100 each. The first installment is due and payable upon execution of this Agreement, and the remaining annual installments will be due and payable October 1" of the remaining agreement years. Checks should be made to Texas A&M AgriLife Extension Service and forwarded to the address designated in Article 3. Checks made payable to Texas A&M University or other members of The Texas A&M University System are non-negotiable for AgriLife and may need to be returned to the Sponsor for reissue. 3. Formal notices provided under this Agreement must be in writing and delivered by (i) certified mail, return receipt requested; (ii) hand delivery; (iii) facsimile with receipt of a successful transmission confirmation; (iv) email; or (v) delivery by a reputable overnight courier service (in the case of delivery by facsimile or email the notice must be followed immediately by a copy of the notice being delivered by a means provided in (i), (ii), or (v)). The notice will be deemed given on the day the notice is received. In the case of notice by facsimile or email, the notice is deemed received at the local time of the receiving machine, and if not received, then the date the follow-up copy is received. Notices must be delivered to the following addresses or at such other addresses as may be later designated in writing, Sponsor: Brazos County Exposition Complex and Brazos Valley Fair & Expo Carl Kolbe General Manager 5827 Leonard Road Bryan, TX 77807 E-mail: ckolbe@brazoscountyexpo.com Phone: 979-821-1400 or 979-823-3976 Fax: 979-823-1912 AgriLife: Texas A&M AgriLife Extension Service: Julie Bishop Associate Executive Director Sponsored Research Services 400 Harvey Mitchell Pkwy South, Suite 300 College Station, TX 77845.4321 E-mail: awards@tamu.edu Phone: 979-862-6777 Fax; 979-862-3250 4. AgriLife will retain the funds in a restricted, specific account and expend them as needed to accomplish the Service Project objectives. It is specifically understood that funds provided for the Service Project by the Sponsor are restricted in the interest of carrying out the Service Project and are not necessarily limited to the restrictions placed on general income as to expenditures for materials, supplies, equipment or other operating expense. Any unexpended balance, unused supplies, or equipment remaining at the completion of the Service Project shall remain in the name of and become the sole property of AgriLife unless otherwise provided in the "Other Provisions" section below. 5. The funds will be administered through the AgriLife protocol applicable for the Service Project PI. Performance of the plan of work will be conducted under the direct supervision of the Service Project PI or successor(s). 6. Reports -Deliverables AgriLife agrees to submit the following reports/deliverables to Sponsor: Report/Deliverable Due Date Annual Report February 1, 2019 Annual Report February 1, 2020 Annual Report February 1, 2021 7. AgriLife shall have the right to make public or publish Service Project results as it may consider desirable. AgriLife shall furnish to Sponsor a complete copy of materials to be published and give Sponsor sixty (60) days to review such materials for patentable subject matter. Sponsor agrees to review such publication materials within the sixty (60) day period and notify AgriLife of any objections to any portions of such materials which may prejudice or jeopardize potential patent rights of Sponsor. AgriLife agrees to defer publishing any portions of said materials to the extent necessary for Sponsor to protect its patent rights elected for pursuit under Section A, but in no event shall AgriLife be obligated to defer publication for more than six (6) months after receipt from Sponsor of its objections to the Publications. Acknowledgement of support received from the Sponsor will be made in any published results as desired by the Sponsor. 8. Sponsor may not indicate, directly or indirectly, any endorsement by AgriLife, TAMUS, or any other member of TAMUS, of any products or services of Sponsor for any reason, without obtaining the express, prior written consent of AgriLife. Sponsor may not use the name of AgriLife, TAMUS, or any other member of TAMUS, nor the names of any of their employees nor any adaptation in any advertising, promotional or sales literature without prior written consent obtained from AgriLife in each case. 9. AgriLife retains all intellectual property rights created by AgriLife employees during the course of the performance of the Service Project, including but not limited to all copyrights in and to materials produced for or as a result of the Service Project. AgriLife grants Sponsor an irrevocable, royalty -free, non -transferable, nonexclusive right and license to use, reproduce, display and perform any copyrightable materials produced for or as a result of the Service Project. 10. This Agreement shall be effective as of September 1, 2018 and shall terminate Auoust 31. 2021 but may be renewed annually or otherwise modified or revised upon the written consent of both parties. Sponsor may terminate this Agreement upon 60 days written notice to AgriLife. AgriLife may terminate this Agreement if circumstances beyond its reasonable control preclude continuation of the Service Project. Upon early termination of this Agreement, AgriLife must provide a final financial report of expenditures to Sponsor and return any unexpended or uncommitted funds, excluding amounts necessary to discharge uncancellable obligations, including but not limited to salaries of student workers. 11. In additions to the termination right above, either party may terminate this Agreement effective upon written notice to the other if the other breaches any of the terms and conditions of this Agreement and fails to cure that breach within 30 days after receiving written notice of the breach. In the event of an incurable breach, the non -breaching party may terminate this Agreement effective immediately upon written notice to the breaching party. 12. Each party must excuse any breach of this Agreement by the other which is proximately caused by government regulation, war, strike, act of God, or other similar circumstance normally deemed outside the control of well-managed businesses. 13. AgriLife makes no warranties, express or implied, as to any matter, including, without limitation, warranties as to the conduct, completion, success, or particular results of the Service Project, or the condition, ownership, merchantability, or fitness for a particular purpose of the Service Project or any materials produced for or as a result of the Service Project. 14. At all times during and after termination of this Agreement, Sponsor must indemnify, defend, and hold harmless AgriLife, its regents, officers, and employees against any claim, proceeding, demand, liability, or expense (including legal expenses and reasonable attorneys' fees) which relates to injury to persons or property or against any other claim, proceeding, demand, expenses, and liability of any kind resulting arising from the negligence or willful misconduct of Sponsor, its officers, employees, contractors, or agents and related to the Service Project or materials produced for or as a result of Service Project. 15. The parties must make every reasonable attempt to resolve in an amicable manner all disputes concerning the interpretation of this Agreement. Sponsor must use the dispute resolution process provided in Chapter 2260, Texas Government Code, and the related rules adopted by the Texas Attorney General to attempt to resolve any claim for breach of contract made by Sponsor that cannot otherwise be resolved. Sponsor must submit written notice of a claim of breach of contract under this Chapter to the Director, who will examine Sponsor's claim and any counterclaim and negotiate with Sponsor in an effort to resolve the claim. 16. The laws of the State of Texas govern and determine the validity of this Agreement and all matters related to this Agreement, including but not limited to matters of performance, non- performance, breach, remedies, procedures, rights, duties, and interpretation or construction. 17. This Agreement does not create a partnership or joint venture between the Sponsor and AgriLife. Neither party has any right to obligate or bind the other in any manner. Pg /a 18. If any provision or provisions of this Agreement is held to be invalid, illegal, or unenforceable, the validity, legality and enforceability of the remaining provisions will not be affected or impaired. 19. AgriLife is an agency of the State of Texas and nothing in this Agreement waives or relinquishes Agril-ife's right to claim any exemptions, privileges, and immunities as may be provided by law. 20. This Agreement contains the entire understanding of the parties with respect to the matters contained in this Agreement, and supersedes all other written and oral agreements between the parties as to those matters. The parties may execute other contracts, but those will not change or alter this Agreement unless expressly stated in writing. 21. This Agreement may be executed in any number of counterparts, including facsimile or scanned PDF documents. Each such counterpart, facsimile, or scanned PDF document shall be deemed an original instrument, and all of which, together, shall constitute one and the same executed Agreement. Vol. �- Pg• .�%Z IN WITNESS WHEREOF this Agreement has been executed by the Parties and on the dates hereto: For Brazos County ("Sponsor") For Texas A&M AgriLlfe Extension Service ("AgriLlfe ") BY By: llllll���\\\���\\\CCCiiiCCCiii111l11 `�— Name: �'"I Juli� Title: 1 � �`n ✓ w adL'� Ass Date: 2 Director zX TG Date: Va. �_ w p9' Exhibit A Texas AgriLife Extension Service Proposal for the Brazos County Expo Complex 6/25/18 rev TEXAS A&M GRILIFE EXTENSION Economic Impacts of the Brazos County Expo Complex Principal Investigator: Rebekka Dudensing Associate Professor and Extension Economist -Community Economic Development 2124 TAMU, Department of Agricultural Economics, College Station, TX 77843-2124 Tel. (979) 845-1719, rmdudensing@ag.tamu.edu Statement of Services: AgriLife Extension will produce a county -level impact model to estimate the economic impacts of The Brazos County Expo Complex. The impact analysis will focus on the economic outcomes of the proposed center on county level: • Output (gross sales) • Labor income • Value-added (contribution to GDP) • Local sales and hotel taxes. • Employment Materials and surveyor training are provided by the principal investigator (PI) as described in the Deliverables section of this proposal. Expo Complex staff and volunteers will do the in-person surveying of Expo event participants and attendees. The PI will provide technical support throughout the process. The PI is also responsible for the scanning of surveys, data analysis, and creation of written impact reports. Methodology and Data Requirements: The Expo will obtain volunteers or task staff to randomly survey event attendees and participants. The Expo staff is familiar with surveying procedures, but to ensure respect for human subjects, the PI will provide the Expo with written and video instructions on surveying to be given to and read by surveyors, who will sign a statement provided by the PI verifying that they understand the protocol and agree to abide by it. The PFwill also provide a generic questionnaire template approved by the IRB for the Expo's data collection purposes and a business card template (contact card) stating the purpose of the survey and referring questions to the Expo survey coordinator, Pl, and TAMUS IRB contacts. The Expo volunteers will conduct the surveys for tabulation. Surveys will be conducted randomly with volunteers intercepting every nth person (determined based on event size). Surveyors will read the introductory paragraph describing the purpose of the study, asking the client to participate, and stating that participation indicates consent but participants may discontinue participation at any time. Volunteers will be instructed to survey only adults (over age 18) and not to pressure any individual to take the survey. Refusals will be tallied, as will intercepts who have already completed the questionnaire for that event. Surveyors should verbally ask the questions on the survey and, when possible write the responses themselves. Surveyors will offer all potential participants a contact card and thank all participants or refusing individuals for their time. Exhibit A Expo staff will review the completed questionnaires for their ability to be read and scanned. They will then deliver the completed questionnaires to the PI. The questionnaires may be scanned by the Organizational Development (OD) unit of AgriLife Extension. The OD unit will send the PI a data spreadsheet with one questionnaire per line. The PI will review the spreadsheet for accuracy, using the original questionnaires for validation. Alternately, the data may be entered into a spreadsheet by the PI or a student worker, with data then reviewed by the Pl. Data collected electronically using Qualtrics will be moved into the dataset by the Pl. The PI will then calculate Expo volume and spending by class of survey respondent (e.g., local and non -local) from the data. Each dollar spent in the county (for example, through non-residents' expenditures associated with concerts or sporting events) generates additional spending through the indirect (input purchases) and induced (household purchases) effects of the supply chain. Thus, the total effect of nonlocal expenditures in the region is greater than the initial dollar spent. Event -related expenditures by county residents also contribute to the economy but must be addressed carefully because residents are more likely to make trade-offs between entertainment choices within the county. Non-residents, on the other hand, bring new money to the local economy. The economic impacts of visitor spending calculated from the data will be modeled using IMPLAN.' Written report(s) of results will be provided to the Expo Center as described in the Deliverables section of this proposal. Approximate Timeline: The contract period runs from September 1, 2018 through August 31, 2021. The annual report, based on the.county's fiscal year (Oct 1 -Sept 30), will be delivered as soon as possible following the end of each fiscal year, after all completed questionnaires are submitted to the Pl. Six weeks should be expected for the analysis and creation of update briefs, allowing reasonable time for data entry and analysis. Project Deliverables: AgriLife Extension will provide a written annual report documenting the estimated impacts of the Expo Complex on the Brazos County economy and up to two update briefs for policy purposes or to highlight major events. Update briefs are created at the request of the client. The annual report will include • Complete graphic and text explanation of annual event volume, spending, and impacts. • Two-page executive summary that can be used as a stand-alone report. • Appendix detailing survey and analysis methods. • Template for the venue to include stories or visitor quotations should they choose to do so. Update briefs will include • Four-page graphic depiction of spending and impacts for the specified time period or event. • Short descriptions of methods with a link to the full methodology online. Other materials provided as part of the contract include • Customized scannable survey template. Contact card template. Staff/volunteer surveyor training video and written survey instruction/protocol. I IMPLAN Group LLC. 2017. IMPLAN Version 3. Hunstville, NC 4 Exhibit A Survey script for staff and volunteers. Template for staff/volunteer statement verifying that surveyors understand and agree to follow the survey protocol. Access to electronic surveys via Qualtrics. i 'I. Vol. —24L , Pg. r. q. c. Brazos County Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803 PHONE (979) 361-4290 TAX (979) 361.4293 May 7, 2018 Gendron &'Thibodeaux Phone: 979.775-9500 219 N Main Street, Suite 302 Email: gendron tet suddenlink.coin Bryan, TX 77803 Re; RenerwtlofCoutrttctfarLagaiRcpresontotiottoflndiganijuvanites-19-OOI.R Brazos County appreciates the quality work and services your company has provided and would like to exercise the renewal option for contract it 19-OOIR Lvged Represantatiorr ofludigem Jrrvenijas, previously known as contrvrcts Ie-OIIR,17.007R andMS-59, All terms, conditions, and pricing shall remain the same. This renewal term will be for Cut: year Crom October 1, 2017 through September 30, 2018. This is [lie final renewal available for this contract. 1'0 accept the renewal option, please fill out the information and sign below. Return the signed documents by email to leontrerasrtbrazoscountytx.gov. Please then submit file original signed documents and a copy of insurance (COI) by mail to the address listed above, Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4294. Cmnaet Name: _Pa4 qct r-IVnyl Toicph0ne:2L79--175 9500 E-Mau:cieYF-Cf2Y7CD5(ICt�rl��n awl /'/112[ pax: 972-%75�-00.2-& rmcrs, a.ounry auuge Datc Vol. 2� Pg. - 4 AMENDMENT TO 19-002 FILTERS THIS AMENDMENT TO 19-002 FILTERS ("Amendment') is entered into and effective this I st day of October, 2018 ("Effective Date") by and between Brazos County ("Customer"), and Allison Enterprises ("Contractor") each of which may alternatively be referred to herein as a "Party" and collectively as the "Parties". All capitalized terms in this Amendment shall have the same meaning as in the Agreement (as defined below) unless otherwise stated herein. RECITALS WHEREAS, the Parties entered into that certain original contract # 19-002("Agreement') for purposes of Allison Enterprises dba Kleen Air Filter Service & Sales to provide of the service of filters; and WHEREAS, the Parties desire to correct the pricing as set forth in original contract # 19-002 on the bid tabulation. AGREEMENT NOW THEREFORE, in consideration of the above premises, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties hereto agree to amend the Agreement as follows: Item # 2 and 26 on the bid tabulation are incorrect. They should read: #2 - $4.01 per filter and 426 - $2.75 per filter as per the awarded contract. All other terms of the Agreement shall remain unchanged. IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be signed by their authorized representatives as of the Effective Date. This Amendment may be executed in counterparts, all of which taken together shall constitute one instrument. Electronic or facsimile signatures are acceptable forms of execution of this Amendment and shall be binding on all Parties hereto. ZOS ALLISON ENTERPRISES S' )tj e �DA Q,1� Name bylklb5 Cc u� �g� TI�2�y�$ Date I Signature Name Title Date October 01, 2018 - September 30, 2019 Y _3 .Filter# m ..1 6- `3 4. § 4.. _ 5 �,`. 6 $7z F E8� -,9 a ono ""i! . Yzw. d xi.. a It v+r�' ,, 12 14 Aq .1r5.' a✓a3�... ra .�Jr #�3`�.. Estimated # of Filters Used/Year 16 12 16 40 52 24 16 4 92 8 140 4 4 64 g„ Cost/Case $60.00 $60.00 $60.00 5fi0.00 $60.00 $60.00 560.00 $60.00 $60.00 $60.00 $60.00 $6.00 $60.U$20M 4 of Filters/ Case 12 12 12 12 12 12 12 12 12 12 1212 12 Johnstone Supply Cost per Filter $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.00 $5.$5.00 $0.50 1$70G.00 Total Cost $80.00 $60.00 $80.00 $200.00 $260.00 $120.00 $80.00 $20.00 $460.00 $40.00 $20.$320.00 $4.00 Brand Purolater Cost/ Case $184.32 $277.44 $361.20 $184.32 $184.32 $277.44 $204,48 $198.72 $246.96 $156.72 $95.76 $117.12 $288.72 $236.16 $132.48 # of Filters/ Case 24 24 24 24 24 24 24 24 24 24 24 24 24 24 Advanced Filtration Cost per Filter $7.68 511.56 $15.05 $7.68 $7.68 $11.56 .$8.52 $8.28 510.29 $G.53 $4.88 512.03 $9.84 $5.52 E$3.99 Products, Inc Total Cost $122.88 $138.72 $240.80 $307.20 $399.36 $277.44 $136.32 $33.12 $946.68 $52.24 $19.52 $48.12 $629.76 $44.16 ^ Brand Camfil i '$${� Nleen=-.Alr,pilters SenlcEs &Sales-' "Cosl%Casee?. $12046592262 $221$51+` $43.20i�'ip$77044�$13968g �44 a0� $2460 �e $5928` 528.68 ��}$2844 s".',' $3312 "$59456�fv +$3492} $3540 x`,,,,,,... 1' �S 22 �...IY �� 2 �Ni F4$7 � Oi FIIl2f5/./` ( +'2:T:.."r,S 'i R ,. ip4ke\'.4_.l. 'bY " 4'P�^t 0.`i' fi _ .c F `5 F%�.' Li"%3.�,..'Svli. eF `'.Y'4 3`'# 3"✓< S% 12 12 # 12 r7 12E° �:ac ax, 2Q ,'24 ii;; 24yyyyyy' ,'f 24" 3 42d -#24;5'+ .f" 24IMM-.-De ^!iaPY$1Cd52i�4' s`.�7AYFx d. ir. �r3�a . PiK2,�" 3v3.L!n�vi ....:•5..F. Yii`F��iG..*rS "rCdz[ per Flter� e.' SS 02r S . 54•.Ol¢i9 59:23Au 4x151.80 R`$3 2131? 91M B2$k; M$1 85F$ $2 05. . enTr54:94' U$2`39}�, aA$2 37>, 4 4f $236 V$7 88¥A a:;s:$2 91wrg3 ati$2.95Y7} s` .> 3s rg-``tv�'fb`,i PrYffi `_ •Total Cost $8031 XEca"x' i+�u e• ^'.S>WBiii'.d4i"i+ 548:124 wr ; TF#fl\£A�Y�j'fF'.lt=C A {T,j,1t t' (.'dds5e#h":{1'e'; .' ., t3 9e.. ,'�. 'aEaY�4:.*`a'-+p'�`Ska44 iT{AXYalZ`0.+istfh."': x5147.67 lj`$72.00 516692e s.$13966$2960vs$820:�� 4Sx9r#.;vS{ G;.�yti+.rs�'k &.du'MR3K zett T.t. t'M'rtY*Y 4Gw'3#YA' tiy�'„Y a`gffYJ :'?f✓A%�'ttY.i : Sytt ... p�$fi3K3y180 $1104 ,`1'+$31 S2A c$18d v.t$y260,$. i,`yQVBiand'.*: S KA Series }'r Cost/ Case $73.80 $91.44 $165.96 $52.68 $73.80 $133.20 $52.80 $75.12 $107.64 $75.00 $42.72 $52.80 $205.32 $81.48 $58.20 � Dustless Air Filler # of Filters/ Case 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 Company Cost per Filter $6.15 $7.62 $13.83 $4.39 $6.15 $11.10 $4.40 $6.26 $8.97 $6.25 $3.56 $4.40 $17.11 $6.79 $4.85 \ Total Cost $98.40 $91.44 $221.28 $175.60 $319.80 $266.40 $70.40 $25.04 $825.24 $50.00 $498.40 $17.60 $68.44 $434.SG $38.80 Brand Koch or Glashoss NOW 18"3ffi0dMM $118.32 $242.88 MGM M=X32_:y 4 72 8 8 156 4 20 4 8 4 36 20 16 1145 786 496 32 $60.00 $60.00 $60.00 $60.00 $6.00 $60.00 $60.00 $72.00 $72.00 $72.00 $72.00 $72.00 $72.00 $72.00 $72.00 $72.00 $84.00 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 $5.00 $5.00 $5.00 $5.00 $0.50 $5.00 $5.00 $6.00 56.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $6.00 $7.00 $20.00 $360.00 $40.00 $40.00 578.00 $20.00 $100.00 $24.00 $48.00 $24.00 $216.00 $120.00 $96.00 $6,870.00 $4,728.00 $2,976.00 $224.00 $354.96 $118.32 $242.88 $139.68 $139.68 $330.96 $283.92 $394.56 $157.92 $356.40 $109.92 $50.52 585.56 $57.36 $6900 $66.12 $74.76 24 24 24 24 24 24 24 24 24 24 24 12 12 12 12 12 12 $14.79 $4.93 $10.12 $5.82 55.82 $13.79 $11.83 $16.44 $6.58 $14.85 $4.58 $4.21 $713L_$4.78 $5.75 $5.51 $6.23 $59.16 $354.96 $80.96 $46.56 $907.92 $55.16 $236.60 $65.76 $52.64 $59.40 $164.88 $84.20 $114A8 $5,473.10 $4,531.00 $2,732.96 $199.36 $121 44 t' $32 52 1 533 84a < 5�3+y8 28 $y3,j7e(8[0 $45.36l� 80� �k5105 36 $41 64 X548 r6 n p x533 00� 536 36 s' "FRO,$33'60 i $40 32Y r $1752? $4A8 84 x.{,$70 S' "F''Ywtfi PA'6: t•12�x.� 12 t",xi343 1iyyd 122 �tivdSZe3.S. �`°m:i C'.tvJ "u zii'aa 'R $b9d '�42r12 12erWp �' 12:r �?`.�i:C 'WINI �.7F_+StR'E�'.: �WaP$8510:124X;¢,.1$2.71]44A$3.19ur61A�53:15-;ii46154075e.T.,y" MICIM.04 't.q.. $2552tI$491420600 rxa,.i%s. �` rFt: N"Pit'L$'P .tt#*.'.f ^ 4C"YtiE. t tFYi .`-i F?e %t9h'�. Ct 6iisLY.`%x+:Fe$4048"5795.12t� 52,647:66 $1,71616:".¢¢1}'5130:2px`CF wG _ �..fG*'> 2 s:^YFS key �'X'YA9Ri ta1Ne'k°.aleKxi ;CM47,^xS.°c .ti$12{.16S v2ahW.3]fa'Y£ �:"t'Ia. i`�f`a��$"�.7%d �i�J4�a%i�.'iFd�'l�xu�"ar2R.�.i�b�a$3A:�$.c �.1'2.F..°J4v..>•��'.i'v,'�i�i.�hu.Yn.(V�' �-0sSTL.+N.R"#1�i i�:e�'a k9%vk,�#h\iv`.�i�n�if��',Latai'��4"faf.F�r{��.'�3�+�`+�.�ke�.i�..a.i $122.80 $52.68 $107.04 $107.04 $59.52 $95.76 $114.48 5205.32 $67.92 $97.44 $50.52 $59.76 $79.56 $53.64 $62.64 $61.80 $72.36 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 12 $10.23 $4.39 $8.92 $892 $4.96 57.98 $9.54 $17.11 $5.66 $8.12 $4.21 $4.98 $6.63 $4.47 $5.22 $5.15 $6.03 $40.93 $316.08 $71.36 $71.36 $773.76 $31.92 $190.80 $68.44 $45.28 $32.48 $15156 $99.60 $106.08 $5,118.15 $4,113.36 $2,554.40 $192.96 i5 ORDER COMPETITIVE BIDDING REQUIREMENT EXEMPTION OF A CONTRACT FOR PROFESSIONAL SERVICES MADE BY A COUNTY UNDER LOCAL GOVERNMENT CODE SECTION 262.024(A)(4) The referenced Agreement between Brazos County and TreanorHL for the provision of architect services described in the referenced Agreement constitutes a contract. The Brazos County Commissioners Court finds that this is a contract for professional services and is exempt from competitive bidding. This Order is made pursuant to V.T.C.A. Local Government Code §262.024(a)(4) and is to be entered into the Commissioners Court minutes. APPROVED () DISAPPROVED () — -��1(� 2O r q BY Comm ISSI COURT ON � I � 1 0 (DATE) Duane Peters, County Judge AGREEMENT BETWEEN COUNTY AND TREANOR ARCHITECTS "THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. THIS AGREEMENT is made on the day of TtttM , 2018 Between the COUNTY: BRAZOS COUNTY, TEXAS c/o Brazos County Commissioners' Court Attention: County Judge 200 South Texas Ave., Ste. 332 Bryan, Texas 77803 and the ARCHITECT: Treanor HL 1700 Pacific Avenue, Suite 2630 Dallas, TX 75201 for the following PROJECT: Jail kitchen expansion and remodel feasibility study and cost analysis as per attached scope of work. If funded by Commissioners' Court, subsequent full design of the Jail kitchen expansion can be added as an amendment to this contract with associated scope and The COUNTY and ARCHITECT agree as set forth below. ARTICLE I ARCHITECT RESPONSIBILITY 1.1 ARCHITECT'S SERVICE 1.1.1 The ARCHITECT'S services consist of those services performed by the ARCHITECT, ARCHITECT'S employees and the ARCHITECT'S consultants as enumerated in Articles 2 and 3 of this Agreement. 1.1.2 The ARCHITECT'S services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Work. The ARCHITECT shall submit Agreement Between County and ARCHITECT Page I of 10 Eco.�% � Fy. /��' for the COUNTY'S approval a schedule for the performance of the ARCHITECT'S services which may be adjusted as the Project proceeds and shall include allowances for periods of time required for the COUNTY'S review and for approval of submissions by authorities having jurisdiction over the Project. Time limits established by this schedule approved by the COUNTY shall not, except for reasonable cause, be exceeded by the ARCHITECT or the COUNTY. ARTICLE H SCOPE OF ARCHITECT'S BASIC SERVICES 2.1 DEFINITION 2.1.1 The ARCHITECT'S Basic Services consist of those described in attached Exhibit "A" and incorporated by reference hereto — SCOPE OF BASIC SERVICES TO BE PROVIDED BY TREANOR HL. , TO BRAZOS COUNTY. ARTICLE III ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The services described in attached Exhibit "A" as Additional Services are not included in the Basic Services. It is expressly understood and agreed that ARCHITECT shall not furnish any of the additional services without the prior written authorization of the COUNTY or the COUNTY'S designee. The COUNTY shall have no obligation to pay for such additional services, which have been performed without the prior written authorization of the COUNTY as herein above provided. 3.1.2 Services which could possibly be required, but at the time of this Agreement were yet to be determined and which are not included in the Basic Services or Additional Services as identified and described in EXHIBIT "A", shall be considered Contingent Additional Services. A list of possible Contingent Additional Services that could be needed as the Project proceeds is included at the end of Exhibit "A." 3.1.3 It is expressly understood and agreed that the ARCHITECT shall not furnish any of the Contingent Additional Services without the prior written authorization of the COUNTY or the - COUNTY'S designee. The COUNTY shall have no obligation to pay for such Contingent Additional Services, which have been performed without the prior written authorization of the COUNTY as herein above provided. ARTICLE IV COUNTY'S RESPONSIBILITY 4.1 The COUNTY shall provide full information regarding requirements for the Project, including a program, which shall set forth the COUNTY's objective, schedules, constraints and criteria. 4.2 The COUNTY shall establish and update an overall budget for the Project, including the Construction Cost, the COUNTY'S other costs and reasonable contingencies related to all of these costs. Agreement Between County and ARCHITECT -- — Page 2 of 10 4:3- The COUNTY shall designate a representative authorized to act on the COUNTY'S behalf with respect to the Project. The COUNTY, or such authorized representative, shall render decisions in a timely manner pertaining to documents submitted by the ARCHITECT in order to avoid unreasonable delay in the orderly and sequential progress of the ARCHITECT'S service. 4.4 The COUNTY shall give prompt written notice to the ARCHITECT if the COUNTY becomes aware of any fault or defect in the Project or non-conformance with the contract documents. Any delay by the COUNTY in providing said notice shall not constitute a waiver, a bar or act to estop the COUNTY from exercising any of its rights under this contract. 4.5 Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by the ARCHITECT, obtain advice of an attorney, insurance counselor and other consultants as the COUNTY deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of the ARCHITECT. 4.6 The proposed language of certificates or certifications requested of the ARCHITECT or the ARCHITECT'S consultants shall be submitted to the ARCHITECT for review and approval at least 14 days prior to execution. The COUNTY shall not request certifications that would require knowledge or services beyond the scope of this Agreement. 4.7 The COUNTY shall also provide those specific items identified in the attached Exhibit A incorporated by reference hereto — ITEMS TO BE PROVIDED BY THE COUNTY TO THE ARCHITECT. ARTICLE V PROJECT COST 5.1 DEFINITION 5.1.1 The Project Cost shall be the total cost or estimated cost to the COUNTY of all elements of the Project designed or specified by the ARCHITECT. 5.1.2 The Project Cost shall include the cost at current market rates of labor and materials furnished by the COUNTY and equipment designed specified, selected or specially provided by the ARCHITECT, plus a reasonable allowance for the Contractor's overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the work during construction. 5.1.3 Project Cost does not include the compensation of the ARCHITECT and the ARCHITECT'S consultants, financing or other costs which are the responsibility of the COUNTY.- 5.2 OUNTY. 5.2 RESPONSIBILITY FOR PROJECT COSTS 5.2.1 Evaluations of the COUNTY'S Project budget, preliminary estimates of Project Cost and detailed estimates of Project Cost, if any, prepared by the ARCHITECT, represent the ARCHITECT'S best judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the ARCHITECT nor the COUNTY has control over the Agreement Between County and ARCHITECT / Page 3 of 10 E ,� %�v pg /sem cost of labor, materials or equipment, over the Contractor's methods of determining bid prices, or over competitive bidding; market or negotiating conditions. -Accordingly; the ARCHITECT - cannot and does not warrant or represent that bids or negotiated prices will not vary from the COUNTY'S Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the ARCHITECT. ARTICLE VI USE OF ARCHITECT'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The COUNTY shall be the absolute and unqualified owner of all drawings, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement by the ARCHITECT with the same force and effect as if the COUNTY prepared same. Copies of complete or partially completed mylar reproducible, preliminary layouts, record drawings, sketches and other documents prepared pursuant to this Agreement shall be delivered to the COUNTY when and if this Agreement is terminated or upon completion of this Agreement, whichever occurs first. The ARCHITECT may retain one set of reproducible copies of the documents and these copies shall be for the ARCHITECT'S sole use in preparation of studies or reports for the COUNTY. The ARCHITECT is expressly prohibited from selling, licensing, or otherwise marketing or donating these documents, or using the documents in preparation of other work for any other client, without the prior express written permission of the COUNTY. . 6.2 All documents including reports, drawings and specifications prepared by the ARCHITECT pursuant to this Agreement are instruments of service in respect of the Project. They are not intended or represented to be suitable for reuse by the COUNTY or others on extensions of the Project or on any other project. Any reuse without written verification or adaptation by the ARCHITECT for the specific purposes intended will be at the COUNTY'S sole risk and without liability or legal exposure to the ARCHITECT. Any such verification or adaptation will entitle the ARCHITECT to further compensation at rates to be agreed upon by the COUNTY and the ARCHITECT. 6.3 Submission or distribution of documents to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the ARCHITECT'S reserved rights. ARTICLE VII TERMINATION, SUSPENSION OR ABANDONMENT 7.1 This Agreement may be terminated by either party upon not less than fourteen (14) days written notice should the other party fail to substantially perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 7.2 If the COUNTY suspends the Project for more than thirty (30) consecutive days, the ARCHITECT shall.be.compensated for services performed prior to notice of such suspension. 7.3 This Agreement may be terminated by the COUNTY upon not less than fourteen (14) days written notice to the ARCHITECT in the event that the Project is permanently abandoned. If the COUNTY abandons the Project for more than ninety (90) consecutive days, the ARCHITECT may terminate this Agreement by giving written notice. Agreement Between County and ARCHITECT Page 4 of 10 Pg. � 7.4 If the COUNTY fails to give prompt written authorization to proceed with any phase of services after completion of the immediately preceding phase, the ARCHITECT may, after - giving seven (7) days written notice to the COUNTY, suspend services under this Agreement. 7.5 Failure of the COUNTY to make payments to the ARCHITECT in accordance with this Agreement shall be considered substantial nonperformance and cause for termination. 7.6 If the COUNTY fails to make payment when due to the ARCHITECT for services and expenses, the ARCHITECT may, upon seven (7) days written notice to the COUNTY, suspend performance of services under this Agreement. Unless the ARCHITECT receives payment in full within seven (7) days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, the ARCHITECT shall have no liability to the COUNTY for delay or damage caused by the COUNTY because of suspension of services. 7.7 In the event of termination that is not the fault of the ARCHITECT, the ARCHITECT shall be compensated for services performed prior to termination, together with Reimbursable Expenses, if any, then due. ARTICLE VIII MISCELLANEOUS PROVISIONS 8.1 Unless otherwise provided, this Agreement shall be governed by the law of the principal place of business of the COUNTY. Venue for any dispute or disagreement regarding the terms of this Agreement shall be in Brazos County, Texas. 8.2 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitation shall commence to run not later than either the date of Substantial Completion, or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. 8.3 The COUNTY and the ARCHITECT, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representative of such other party with respect to all covenants of this Agreement. Neither the COUNTY nor the ARCHITECT shall assign this Agreement without the express written consent of the other party. 8.4 This Agreement represents the entire integrated agreement between the COUNTY and the ARCHITECT and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the COUNTY and the ARCHITECT. 8.5 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the COUNTY orthe ARCHITECT... 8.6 Unless otherwise provided for in this Agreement, the ARCHITECT and the ARCHITECT'S consultants have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances. Agreement Between County and ARCHITECT Vol P ry Page 5 of 10 8.7 The ARCHITECT shall have the right to include representations of the design of the Project, including photographs, among the ARCHITECT'S promotional professional materials. The ARCHITECT'S materials shall not include the COUNTTY'S confidential or proprietary information, if the COUNTY has previously advised the ARCHITECT in writing of the specific information considered by the COUNTY to be confidential or proprietary. 8.8 COMPLIANCE AND STANDARDS. The ARCHITECT agrees to perform the work hereunder in accordance with generally accepted standards applicable thereto, and shall use that degree of care and skill commensurate with the surveying profession to comply with all applicable state, federal and local -laws, ordinances, rules and regulations relating to the work to be performed hereunder and the ARCHITECT'S performance. 8.9 INDEMNIFICATION: ARCHITECT shall save and hold harmless the COUNTY from and against any and all claims and liability due to activities of the ARCHITECT, its agents or employees, performed under this Agreement and which result from any negligent act, error, or omission of the ARCHITECT, or of any person employed by the ARCHITECT. The ARCHITECT shall also save harmless the COUNTY from and against any and all expenses, including attorney's fees which might be incurred by the COUNTY in litigation, or otherwise, resisting said claims or liabilities which might be imposed on the COUNTY as the result of such activities by the ARCHITECT, its agents or employees. 8.10 LIQUIDATED DAMAGES: Intentionally blank. ARTICLE IX PAYMENTS TO THE ARCHITECT 9.1 PAYMENTS ON ACCOUNT OF BASIC SERVICES 9.1.1 Upon approval by the COUNTY, or the COUNTY'S designee, payment for Basic Services shall be made monthly and shall be in proportion to services performed that month within each phase of service. 9.2 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 9.2.1 Upon approval by the COUNTY or the COUNTY'S designee of the ARCHITECT'S statement of services rendered or expenses incurred, payment on account of the ARCHITECT'S Additional Services and for Reimbursable Expenses shall be made monthly. 9.3 PAYMENTS WITHHELD 9.3.1 No deductions shall be made from the ARCHITECT'S compensation on account of penalty, liquidated damages or other sums withheld from payments to Contractors, or on account of the cost of changes in the Work other than those for which the ARCHITECT has been found to be liable. Agreement Between County and ARCPIITECTPage 6 of 10 9.4 ARCHITECT'S ACCOUNTING RECORDS 9.4.1 Records of Reimbursable Expenses pertaining to Additional Services and services performed on an hourly basis shall be available to the COUNTY or the COUNTY'S authorized representative at mutually convenient times. 9.5 LIMIT OF APROPRIATION 9.5.1 Prior to the execution of this Agreement, the ARCHITECT has been advised by the COUNTY and the ARCHITECT fully understand and agrees, such understanding and agreement being of the absolute essence to this Agreement, that the total maximum compensation that ARCHITECT may become entitled to hereunder, and the total maximum sum that the COUNTY shall become liable to pay to the ARCHITECT hereunder, shall not, under any conditions, circumstances or interpretations hereof, exceed the sum certified as available by the County Auditor in the Auditor's Certificate attached hereto. ARTICLE X BASIS OF COMPENSATION The COUNTY shall compensate the ARCHITECT from funds obtained through current revenue of Brazos County as follows: 10.1 BASIC COMPENSATION 10.1.1 For Basic Services, as described in Article 2, Basic Compensation shall be computed as follows: In accordance with the attached Exhibit "A" incorporated by reference hereto, SCHEDULE OF FEES. 10. 1.2 For Reimbursable Travel Expenses, the ARCHITECT shall be compensated based on the attached Exhibit "B", Vendor Travel Policy. 10.2 COMPENSATION FOR ADDITIONAL SERVICES 10.2.1 For Additional Services of the ARCHITECT, as described in Article 3, compensation shall be computed as follows: In accordance with the attached Exhibit "A" incorporated by reference hereto, SCHEDULE OF FEES. 10.3 COMPENSATION FOR CONTINGENT ADDITIONAL SERVICES 10.3.1 For Contingent Additional Services of the ARCHITECT, as described in Article 3, compensation shall be computed as follows: In accordance with the attached Exhibit "A" incorporated by reference hereto, SCHEDULE OF FEES. Agreement Between County and ARCIIITECT Page 7 of 10 va. �_ 10.3.2 Payments shall be made by the COUNTY in accordance with Texas Government Code Chapter 2251. The COUNTY shall pay the ARCHITECT'S invoice as approved by the COUNTY's designee within thirty (30) days after the COUNTY'S designee's approval of the same, provided that the approval or payment of any such invoice shall not be considered to be evidence of performance by the ARCHITECT to the point indicated by such invoice or of receipt or acceptance by the COUNTY of the work covered by such invoice. ARTICLE XI OTHER CONDITIONS OR SERVICES 11.1 INSURANCE 11.1.1 The ARCHITECT shall file with the COUNTY a Certificate of Errors and Omissions Insurance having minimum limits of One Million and No/100 Dollars ($1,000,000.00) for each occurrence and annual One Million and Noll 00 Dollars ($1,000,000.00) aggregate. Such Errors and Omissions Insurance shall have a deductible not in excess of Two Hundred Thousand and No/100 Dollars ($200,000.00) self-insured. Such Certificate shall bear the endorsement "Not to be canceled without thirty (30) days prior notice to BRAZOS COUNTY, TEXAS." The ARCHITECT shall maintain the Errors and Omissions Insurance at all times this Agreement is in effect and for a period of five (5) years after completion of the Project. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.1.2 The ARCHITECT shall also provide Worker's Compensation, automobile and comprehensive general liability policies. The ARCHITECT shall deliver the insurance certificates to the COUNTY. The coverage provided herein shall contain an endorsement providing thirty (30) days notice to the COUNTY prior to any cancellation of coverage. Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form acceptable to the COUNTY. If the ARCHITECT has canceled or allowed to lapse any of these insurance policies then the COUNTY may pay for such insurance and may hold the amount of such payment out of the ARCHITECT's fees or be otherwise reimbursed. Failure to maintain the required insurance shall be deemed to be a material breach of this Agreement. 11.2 PERIODS OF SERVICE 11.2.1 The ARCHITECT shall begin work immediately upon receipt of the Notice -to -Proceed in writing by the COUNTY or the COUNTY's designee. The project will proceed according to the schedule shown in Exhibit "A." The schedule makes certain assumptions regarding review processes and other activities that are beyond the control of the ARCHITECT. 11.2.2 Working days shall be defined as standard workdays between Monday and Friday, exclusive of holidays. 11.2.3 This schedule assumes an orderly progression of the ARCHITECT'S services. Delays beyond the control of the ARCHITECT may be cause for extension of this period of service, in which case the ARCHITECT shall submit in writing to the COUNTY its request for such extensions a minimum of thirty (30) calendar days prior to the end of the affected service period. Agreement Between County and ARCHITECT Page 8 of 10 Vol. a� �G P9. 1 %y - 11.2.4 If the COUNTY has requested significant modifications or changes in the general scope, extent or character of the Project, the time or performance of the ARCHITECT'S services shall be adjusted equitably. Agreement Between County and ARCHITECT Page 9 of 10 Vol. a �� P9.1-L-.- This Agreement entered into as of the day and year first written above. The undersigned officers and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolution extending said authority have been duly passed and are now in force and effect. BRAZOS COUNTY, TEXAS Duane Peters, County Judge Acting by and through the authority of the Brazos County Commissioners Court Attest: County Clerk Agreement Between County and ARCHITECT ARCHITECT FIRM by: 5 Principal Page 10 of 10 Vol. Pg. /% TREANORHL July 16, 2018 Wm. Charles Wendt Purchasing Agent Brazos County, Texas 200 S. Texas Ave, Ste. 352 Bryan, TX 77803 Re: Brazos County Adult Detention Center Kitchen renovation Charles, Peryour request we are providing a proposal for design services to evaluate the options available to expand the kitchen at the Brazos County Adult Detention Center. The proposed design services have been divided into multiple design phases: concept/schematic design, design documents, and bidding/construction. Based upon our understanding of the scope we will meet with the county on site to review the existing facility, discuss the area and thoughts behind the expansion, evaluate what existing equipment can be reused andprepare conceptual / schematic drawings of the new expansion and renovation. We will also prepare a budget estimate for the renovation, new construction and kitchen equipment. The team will present the concept/schematic design documents to the county for review and discussion. We have included in this proposal the scope of work and fee to complete the Design / Construction Documents and the Construction Admin phase including meetings, shop drawings and punch lists. The reimbursable expenses are invoiced at net costs per the County's travel policy. At the end of the Conceptual phase we may review and _ .. .._. . revise the proposal for the CD & CA phase if required based on the prelimihary plans and information. The following partners will be used on this project: Food Service Design: Camacho Food Service Design and Consulting MEP Engineering: Campos Engineering Structural Engineering: JQ Engineers Civil Engineering: TreanorHL We would propose the following fee and schedule for the above described services: Concept /Schematic Design: $ 24,150.00 completed 45 days from notice to proceed Design / Construction Documents: $ 62,100.00 completed 3 — 4 months from approval of SD Bidding / Construction Administration $ 28,750.00 anticipate 6 — 9 months construction TOTAL FEE: $115,000.00 treanorhl.cow VAI, Pg. / %�3 Please let us know If you should have any questions concerning this proposal. We would welcome the opportunity to discuss this further with yourself and other staff if desired. Sincerely, Andy Pitts AIA LEEOAPbdl PRINCIPAL TREANORHL apitts@,,eanorhl.com 0 785.842.4858 d 816.581.4030 c 785.766.5191 treanorhl.com A. BRAZOS COUNTY, TEXAS VENDOR TRAVEL POLICY AND PROCEDURES POLICY AND PROCEDURES FOR VENDOR TRAVEL AND REIMBURSEMENT BRAZOS COUNTY, TEXAS GENERAL DEFINITIONS Accountable Plan - a plan under which a vendor is reimbursed for expenses or receives an allowance to cover expenses. The following four conditions must be satisfied: a. There must be a Brazos County business purpose for the expenses, b. The vendor must clearly state and properly support that there was a business purpose for the expense, C. The vendor must substantiate that the expense was incurred by providing documentation or be deemed to have documented the reimbursed expenses, and, d. The vendor is required to return to the County any amounts received in excess of documented expenses. 2. Actual Expenses - the actual cost of any allowable travel expenses supported by proper receipts and/or statements. 3. Auditor - the County Auditor and/or his designated staff. 4. Official County Business - a business function performed for Brazos County due to a contractual obligation. 5. Duty Station - the primary place of employment. 6. Travel Expenses-"- transportation (airline fares, personal auto public transportation - parking, and taxi), meals, lodging, and incidental expenses associated with traveling while working on County business. Incidental Expense - a necessary and reasonable expense incurred by a County vendor while traveling on official County business. This does not include transportation, meals, lodging, tips, gratuities, alcoholic beverages, laundry, or in -room video rental. 8. Mileage - the distance from a duty station to a destination. As noted in the following procedure, the County will reimburse mileage based on an internet mapping service such as mapquest.com, yahoomaps.com or googlemaps.com. Mileage Rate - the rate of reimbursement established by the Commissioners' Court in December of each calendar year for use of a personal or company automobile while on County business. F:\ Policies and Procedures\Policics\Travel\Vendor Travel Policy.4ocl2/4/1 E �G Pg _La�_ BRAZOS COUNTY, TEXAS VENDOR TRAVEL POLICY AND PROCEDURES 10. Meal Expense — limited to $36.00 a day for meals, if a vendor is away from their duty station overnight. 11. Vendor — person or entity that is not an employee of Brazos County. Includes all persons performing work for a contract with Brazos County whether as a sole proprietor or an employee of a corporation. B. General Policy Statement All reasonable and necessary travel by a vendor for which a contract budget has been established, and for which the travel is required in order for the vendor to conduct County business is authorized. All County reimbursed travel must be for official County business only. It is the responsibility of the vendor to see that all travel expense forms are properly completed, documented, signed and forwarded to the County Auditor's office within thirty (30) calendar days of the travel return date or by the next monthly billing date. C. Meals Meal reimbursement will be made when the vendor is required to travel away from their primary duty station to perform a contractual obligation for Brazos County. The reimbursement will be based on the detailed, itemized receipt, up to the maximum per meal as listed below. Summary credit card receipts or statements are not acceptable and will not suffice as proper documentation and will not be eligible for reimbursement by the County. 1. Meals will be reimbursed at the amounts listed, taxes included: Breakfast $ 8.00 Lunch $ 10.00 Dinner $ 18.00 2. The County will not reimburse a vendor for more than $36.00 per day for meals. Meal reimbursement will not be provided to a vendor who is less than seventy five (75) miles away, from their duty, station unless the vendor is away overnight. D. Mileage The County will reimburse a vendor for mileage only for appropriate County business. Mileage reimbursement will be made based on the duty station address to specific destination address as documented by using an internet mapping service such as mapquest.com, yahoomaps.com or googlemaps.com, at the existing reimbursement rate set by Commissioners' Court. This rate is $.54 per mile for calendar year 2016. F:\ Policies and Procedures\Policies\Travel\Vendor'rravel Policy.Vc12/4/12 Vol, Pg. -L9-1 / j BRAZOS COUNTY, TEXAS - VENDOR TRAVEL POLICY AND PROCEDURES E. Lodgina The County will reimburse the vendor for the actual cost of lodging expenses incurred, not to exceed the rate used by the State of Texas for the location, excluding taxes, while traveling to fulfill a contractual obligation for Brazos County. The County will only be responsible for the amount allowed for the destination set by the State of Texas. If the room charge is greater than allowed, the vendor should be prepared to be responsible for the difference. The State of Texas follows the U.S. General Services Administration per diem rates by location. Rates are set by fiscal year, effective October 1 each year. The rates can be found by searching by city or zip code at this website: http://www.lzsa.gov/-ooi-tal/categon,/l 00 120. *The County will reimburse for self parking at any rate with receipts. Valet parking will be reimbursed if it is the only parking available and is documented as such by the hotel. In the event self parking and valet parking are available and the vendor chooses to use valet parking the County will only reimburse up to the rate equal to the self parking rate. Vendors who incur lodging charges defined as unacceptable for reimbursement are responsible for these payments. These charges are to be accounted for and payment rendered to the facility by the vendor at check out. If any of these charges are billed directly to the County by a lodging facility, the vendor will be responsible for remitting reimbursement to the County Treasurer. The County will not pay for room service laundry fees, alcohol, videos or movies, or any other miscellaneous fees. These are the sole responsibility of the vendor. F. AIR FARE and CAR RENTALS All vendors are required to travel by the least expensive mode of travel. The vendor should evaluate whether travel by airplane to the destination point is cheaper than traveling by other means. The County will only reimburse for the least expensive mode of travel, unless the vendor can show good cause for using another mode. When the final destination is over 350 miles air travel should be considered. Car Rentals should only be utilized when required for -the -vendor -to -fully carry out their -official— . business. Taxi cabs, buses, and hotel shuttle services are usually less expensive than car rentals. The County will not reimburse for expenses incurred for personal reasons. The County will not reimburse for first class travel. The County will only reimburse for necessary car rental at the sedan rate (no luxury cars) and necessary gasoline for the rental with receipts. The County will not reimburse for mileage on a rental car. G. MISCELLANEOUS The vendor needs to be aware that a credit card receipt is not documentation for an expenditure. All requests for reimbursements and/or requests for the County to pay for a travel related expenditure must be supported by documentation. It is the vendor's responsibility to secure the documentation at the time of expenditure. In the event that no documentation is secured, a certification as to the expenditure is not sufficient to support reimbursement. Some form of contemporaneous record must be received from the vendor. Vt31: ` P9� 1 F:\ Policies and Procedures\Policies\Travel\Vendor Travel Policy.�)cl2/4/12 APPLICATION FOR WATER UTILITY PERMIT DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now City of College Station [company name], hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a gas facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Length of TYPE OF CONSTRUCTION Road Name & Block Number I (CHECK ONE) Bored Jacked Driven Cased Old Arrin ton Road 51' X X Facility to Parallel County Road Within Right-OF-Wav Road Namc and Block Number From To Depth Distance CONSTRUCTION TYPE 8" Diameter 3/4" Wall Thickness 16" Encasement Pipe Material Specification C900 PVC Maximum Operation Pressure 85 psi The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 120 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60"' day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder, It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save harmless Brazos County from and against any and all loss, damages, cost or expense arising in any manner on account of the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative, Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. In the event Company fails to obtain a permit prior to the installation or does not install utilities in compliance with installation requirements sel forth herein (i.e. depth, location, etc), Company assumes all financial responsibilityfor damages and/or destruction of lines, cables, eta based upon its fallure to comply with Brazos County requirements. Applicant agrees Mail( Brazos County demonstrates a violation of the terms of this policy, Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This permit is a revocable permit Brazos County reserves the right to revoke this permit at any time, in the sole discretion of Brazos County, for interests of public healthy safety or welfare, or for failure to repair any damages upon demand, or far any other reason deemed sufficient by Brazos County. In the event Company fails to comply with any or all of the requirements as set forth herein, the County may take such action as it deems appropriate to compel compliance. The County Engineer further retains the right to revoke this Permit by verbal notification to the Applicant/Company. Failure to obtain this permit and/or notify the County Engineer's Office within 24 )tours of beginning construction shall constitutegroundsforjob shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this permit. Johnson & Pace Incorporated Company Name Philip Rarcas By: Signature (i)nnaner Title 111 University Dr Suite 215 Address College Station Tx 77640 City State Zip 979-485:2844 Phone Number phi lipbb@joh nson pace. co m Email: Vol. 7� Pg. an WATER UTILITY APPROVAL Brazos County offers no objection to the pro/posed location of the utility in the County right of way as shown by 6 accompanying drawings and notice dated _r S' / g except as noted below: EXCEPTIONS: �Or`c (Month/Day/Year) QaAJ Brazos County Engineer Vol. z �� pg.L ROAD RIGHT-0FUttAY old ROAD ROAD RI3HT-OF40 AY PLAN VIEW 1 I CENTER LINE 0 SHOW NORTH AR ROW z z b T 3� /r1ikiM4. 3 � /✓11n�,,.4,.- COUNTY ROAD DIA ����" �`�' TYPICAL SECTION 1. IN CROSSING ROAD OR GOING ALONG RIGHT-OF-WAY, SHOW DEPTH & LOCATION OF CONSTRUCTION IN TYPE SECTION $ PLAN 2. IN PLAN VIEW SHOW DISTANCE FROM YOUR CONSTRUCTION TO NEAREST INTERSECTION 3. IF ABOVE PLAN VIEW ANWOR TYPE SECTION IS NOT APPLICABLE, THEN SHOW APPLICABLE PLAN AND! OR SECTION VICINITY MAP LVol = Pg. 6. MATCHLINE STA 7+00.00 "ATclir M, __ BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Reauirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shalt inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Reauirements I. Proper traffic control measures must he put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e, pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; I. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power -0 to 2 feet, nominally P Phone— 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable -6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. 8. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (I) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; _.--........__...., —---- __.-....- va. _� Pg. 02 6G c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours,'due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c, based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TIvIUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emereencv work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Nay, and unable to notify the County Engineer prior to conducting emergency repairs, Company Va. Pg. 1a shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to exisline facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineerand Utility Company, and at the expense of the Utility Company. H. Hieh Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Tvpe of Pipeline (below deepest ditch erade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of - Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. TCP 12-lal WORK SPACE NEAR SHOULDER Conventional Roads TCP f2-Ibl WORK SPACE ON SHOULDER Conventional Roads NE I I I I I I aA LEGENa _ ... Iry. ] IattesY -.._ .. PV.+Ilxirq Gnlwl - Ibpb M YlYlvl\ ® IIICY 11crw' ♦ IIWI WW m Ilvnlnp. wcv Imlmu WYVp1Y 4 wpbT SIm IW61 i M, inlllc fln q flm `�' AS' Y[s• 2f5' � ! Mll.pb fvwb � Nln IP /w 9P1.rq tlltl "S,I,m f1wYl1�� SrmIT S> ivPl plM Y• b Y 130' IH' Ia0' b' 60' 120• !0' ]sb `�' AS' Y[s• 2f5' u' Ta' Ifo' M- 40 60 Oal• 23T It0' 1• !0• M Iss IS 530• Ip' 310' 1. S(0•. ISS'- 50 Soo' !30' 6p0• 30' 100m'. 100' 210' 55 L•!s 550' [m'l atp' S5'i 110' Sw' as, f0i' f60' lA' 39' IA' 6W' ]!o' f0 6f0' 113' 1f0' 65' ISI" TSO' f10' 6f l0 100' RO' !10' IS ll0' E}S' 9M• ILo Ya11 {I NbnfAICO110gY 0111 I YY im♦r' leplN IUY♦ YVIn rwiov0 w/. L•lvP:l M Imflfll \•flallr o/ IN(iMlf11 YNvtq SpeplyW I I ]I b' ,I fEHEeI.L NaiES YII. Ilop nlmN m IIw.11+. rtM �. 4NI1(p. b L 111 Mvl/:n mmol mrlm IIImYplq a\ IIlVLrJy' nmf imy - mcrq.lm re nleYl. Il.ml a•! m mnq w1.m.s Iw Iln al play s Ic rvrtln mlNm ot, M ®v.N H /n GOInr. 1 SlWptlq tlalvl Imlp b pled p tlnlu N ]C IT frm I Rlwl lnaq rp. 1. 4am. rinml..lm lY1 W ms• lefwlH mMIrY. n.i11p. Imlllaflry> Ilnw IIp11t ♦ 9ap rnleb dm p IY Rm�3 w I LxY epllw 11 mrbp1Y11W yglpl /n1 In pToe of m aq H aw vavp •ImaO a+anp sloop Im pv/vsv a mllry vl 11 at I/ vI1vY ar m lamr Srum} M 1atl v a. mCllly\ f41n MI rMllp mbvl Ip Ivi:p In j plm, ISp 3 brlapYa c v1Y penllilm pnlpn a0 L pmlltplm (> In 4211 MIo11 m11Y1 S MUliatl imf. YNOIIp rlm IW mf b pnl}ImA 111 Iw mW =i% /tlMtpIti b11n mer hpanW vl ®y L fw m13.11 ra mylp. as m vlHm nrTN1. G hrq. F I 1. 11R}IM V[ nlllpnl V pM ryljC11 Ia)Ip b 11W IV tw Q 'ml=-srliml m'1Cmin Wgaullm. I ` mii paf �nml In"P a�nlm �'m`ImO,m`n`Hwi 10epspl.. ?aTemt L11m'1rmY d 7rva7u7d7m rivmpeYx w.en TRAFFIC CONTROL PLAN CONVENTIONAL ROAD SHOULDER WORK TCPf2-11 nefcu f15acE +enc I nvr s1Yn lm Inapmulf Inc la wunw smlom IWI nlnaum sutlp2n J J I IT TCP i2-1cl WORK VEHICLES ON SHOULDER Conventional Roads Fn -12 BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: CC 2018 - Private Property Access Road and Bridge NUMBER: - Marc Hodges - Edge Cut Off Road - Clear brush on Curve. DATE OF COURT MEETING: 7/2412018 ITEM: Request permission to enter private property owned by Marc and Phyllis Hodges on Edge Cut Off Road 300 feet southeast of Shod Cut Road. County will clear fence line on curve for better site distance for traveling public. Site is located in Precinct 2. TO: Commissioners Court FROM: Darrell Kolwes DATE: 07/1912018 FISCAL IMPACT: False BUDGETED: False DOLLARAMOUNT: $0.00 ATTACHMENTS: File Name Description Tvoe Private Property _Access -_Marc_Hodges_- Private Property Access - Marc Hodges - Edge Cut Off _ Edge _Cut _Off _Road - Road -Clear brush on Curve. Backup Material _Clear_ brush_ on_curve.pdf APPRO D v Duane Peters Date County Judge Vol. Pg. �/y / car BRAZOS COUNTY PRIVATE PROPERTY ACCESS FORM E Duane Pelem Bruns county Judge Steve Aldrich Commisslmrer PCL 1 Sammy Catalena Commissioner PCL 2 Nancy Berry Commissioner PCL 3 Irma Cauley Commissioner Pd. 4 OWNER(S): Charles Matthew Payne, et al c/o Marc and Phyllis Hodges (979) 213-0414 II. ADDRESS: 107 Big Oak Lane Weatherford, Texas 76805-1639 Brazos County Road & Bdd9e Dept. 2617 Hwy 21 West Bryan, Termv 77803 OffVu 979-822-2127 Fax: 979-775-0453 III, LOCATION OF WORK: 300 feet southeast of Short Cut Road on Edge Cut Off Road Property ID 10338 – T. W. Blake Sy., A-60, Tract 27, 50 acres IV. DESCRIPTION OF WORK: Request permission to enter property to clear brush on curve for better site distance. Work area will be 150 feet southwest and 150 feet northwest from center of curve. County will clear existing fence and all underbrush excluding any large trees. Brush will be stacked up and burned on location. This work is being done for the health, safety and welfare of the general public - Additional Comments: Work will require setting up temporary fence during work and paving property owner for the installation of a new fence. PANNE[, -I VkktgRP[*lmmLY-m No X IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: N/A I (we) the undersigned owner(s) grant permission to Brazos County the ability to access the above mentioned private property for roadway maintenance purposes. Owner's Signature:'76r` /).'I' Date: CP/// cf Marc Hodges (Q2, U' 7ar.,— G Arnold Darrell W. Kolwes Interim Dept. Head of Road and Bridge Right of Way Agent Vol. Pg. /J I BRAZOS COUNTY BRYAN, TEXAS DEPARTMENT: CC2018-Replat Lots 1 and 2 The Road and Bridge NUMBER: Estates of Ferrill Creekalong with Variance Request DATE OF COURT MEETI NG: 7/24/2018 ITEM: Approval of the Rapist of Lots 1 and 2 of The Estates of Ferrill Creek along wth request for variance to Article 7.C.5.c of the Brazos County Subdivision Regulations regarding TxDOT right-of-way dedication. Site is located in Precinct 2. TO: Commissioners Court FROM: Karen Tyler DATE: 07/19/2018 FISCAL IMPACT: False BUDGETED: False DOLLARAMOUNT: $0.00 Replat of Lots 1 and 2 of The Estates of Ferrill Creek being a Final Plat of Lots 1R and 213 NOTES/EXCEPTIONS: The Estates of Femll Creek; 3.03 Acres; Colbert Baker Survey, AA; Brazos County, Texas. Owner/Developer: Highland Interests, Inc./Gary Emote Construction, LLC. Engineer/Surveyor. Civil Engineering Consultants. ATTACHMENTS: File Name Desc[lptign Tvoe The _Eslates of_Ferrill_Greek_Replat Lots_7_and_2.pdf Plat Backup Material The Estates_ of_Ferrill_Creek_Replat variance_leaer.pdf Variance Request Backup Material A.PPR 7 2 1 (S Duane Peters Date County Judge Voi. Pg. 0 0 THE PURPOSE OF THIS REPLAT IS TO REMOVE THE 225' WIDE RIGHT OF WAY DEDICATION (0.23 ACRE) ALONG F.M. NO. 2038 AND TO EXTEND THE COMMON LOT LINE OF LOTS 1 AND 2 BACK OUT TO THE ORIGINAL RIGHT OF WAY LINE. (SEE NOTE 10.) REPEAT u.�r, r -m REPLAT OF LOTS 1 AND 2 THE ESTATES OF FEF -RILL CREEK BEING A FINAL PLAT of LOTS 1 R AND 211 THE ESTATES OF FERRILL CREEK 3.03 ACRES OOIBERTB ER SURVEY. Ai YUZ09CUxIV.iE1sv C-fcC`..._..... . _.- CfC CIVIL ENGINEERING CONSULTANTS DON DURDEN, INC. July 19, 2018 TO: Brazos County Road & Bridge 2617 Highway 21 Wes Bryan, TX 77803 FROM: S. M�r/, . RE: The Estates of Ferrill Creek, Replat ots 1 & 2 — Variance to Article 7.C.5.c Please accept this as a variance request to Article 7.C.5.c which requires a 125' wide right-of- way. We are requesting that that dedication not occur at this time, and that the current right-of- way width of 80 feet be maintained for this Replat of Lots 1 & 2, The Estates of Ferrill Creek. Karl Nelson with TxDOT has suggested that a setback be used instead of a right-of-way dedication along Farm to Market Road No. 2038. This replat,complies with that request and has provided for a 73' setback from FM 2038. Per the request of the Brazos County Road & Bridge Department, the following note has been added to the Replat: "9n the future, if/when this roadway is improved and needs additional ROW, this parcel could then be acquired by the State". SAN ANTONIO ° BRYAN/COLLEGE STATION LAREDO 4101 S. TEXAS AVENUE, SUITE A, I BRYAN, TEXAS 77802 1(9791846-6212 1 FAX: (979)846-8252 TEXAS FIRM REGISTRATION NUMBERS: ENGINEMUg, F-22141 SURVEY 10042800-0 W Ww.CECTEXAS.COM IVol. pg 7I./ Iry M The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. ('Texas Local Government Cade, 114.026) 1 1 Witness my hand this Z�ay of R A.D. 2018 C G aren McQueen County Clerk, County of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this a 4ftV day of kb� At Nancy Berry, Commissaoner Precinct #3 Irma Cauley, Treasurer's Report for the MONTH MAY 2018 Vol. __.� Pg•� MAv FUND NUMBER &NAME CASH BALANCE 4/30]2016 INCOMING INVESTED TEKPOOL INTEREST -May SUB -TOTAL DISBURSED CASH BALANCE 5/31/2018 INVESTED CKACCT.BAL. 5/31/2018 0100 -GENERAL FUND I 69,230,158.12 5422324.10 29028.21 696]6510.43 7258919.42 62417596.01 16512220.%1 95905375.30 D200- COLM HEALTH ENDUWMFNT FUND fi60657.02 991.45 661099.27 661,099.27 661099.27 1100- HOTEL OCCUPANCY TAX 1242687.28 251962.11 ]A946/9.39 190198.20 1309451.19 1.304,493.19 1200- STATE LATERAL ROAD 60 597.33 60.US 60 658.18 60.658.18 60 658.18 1300 -UNCLAIMED FUNDS 213130.09 191.49 2132]1.58 3123.79 210197.79 - 23014].]9 1500 -LAW LIBRARY 71,76333 5012:63 ]6,]]5.96 6894.58 69931.38 - 69,93138 16- LOCAL PROW DER PARTRJPAP.ON 00 ] E41258.98 2,415 .993.90 10 057 252.88 2688,59035 ] 68,]12.53 - 7,368.712M 1700 - ALTERNATIVE DISPUTE RESOLUTION 3,375.00 3.505.M 1 6,88108 3,375.00 3 505.08 - 3,5M.08 1000 - LEOSE FUND 53 023.14 9,0n.14 2 200.00 5C,8 .14 50,823.14 1900 - CORM RECORDS MANAGEMENT 348.729.18 8,731.95 35] 461.13 13 334.06 341127.07 - 349 In.07 2000 -MUM CLERK MGMLFUND 835595.56 32662.19 868258.75 2L626A1 845.632.74 845632.74 2001- COUNTY CLERK ARCHIVAL FUND 1,4m,668.24 32 749.84 1,997,413.08 1,497 413.08 - 149] 413.03 220(1 -COURTHOUSE SECURITY FUND 181216.44 ]72].42 188,993.86 28,7]524 160.168.62 - 160.168.62 2201- JUSTICE COURT SECUFM FUND 8070B.84 1157.89 BL866.68 81866.68 - 83866.68 2300 -DISTRICT CLERK MRAGEMENT FUND 197314.60 1.697.30 199011.70 199011.70 - 199011.70 2301. DISTRICT CLERK AROVAL FUND 87189.05 2,016.40 89 205.45 1087.99 86,117.46 88 117.46 24M -JUS CE aP PEACE -TECHNOLOGY FUND 166.510.99 1 3655.47 1]D167.46 1735.93 168,431.53 168931.53 2401-00.& OISTCOURTTFCHNOLAGY FUND 68,350.88 670.89 69021.7] 69021.77 - 69021.]7 2500- SPECIAL FORFETTURE FUND 23.138.20 595.46 23833.66 73833.66 - 23833.66 2600-0A HOT CHECK M= Flit 2981.94 17.76 - 2,999.]0 2.999.7D - 2,999.70 VOO- BAIL BOND BOARD FEES 99009.66 62.82 94,072.48 99072.48 9407L4B 200D- VOTER REGISTRAMON 12291.75 1410.45 13707.20 1843.47 I1.853.T3 - 11853]3 2900 -VR INTEREST FIND 197631.6D 276.98 - 197908.58 197,909.58 - 197903.56 3000 -MUM GRANTS 959.03 222.557.96 - 221598.96 15445B.R 67.140.24 67140.24 340D -OA CRIME FUND 146490.72 9990.61 - 151.981.33 5.190.26 146291.07 - 146,291.07 3500- PRIMARY ELECTION SERVICES 17423.08 13,011.64 - 30439.72 30434.72 30434.72 3901- BC HOUSING FINANCE CORP SOAOL48 33.68 - 50436.16 50,436.16 - 50.436.16 4315- 2015 CERTIFICATES OF CBUGT10N 704593.69 470.81 - 705,064.50 2197B1.9D 49078160 - 49D782.60 4317- 2017 CERTICATES OF OBLIGATION 20227398.23 1 13515.98 2024091421 24907.51 20,216,006.701' 4500. GENSERMANENT IMP]. 18829600.94 - 18824600.94 568383.03 1825621].91 - 1015621].91 5000- HEALTH &UFE INSURANCE 6698998.95 1,258.587.68 7957.586.63 1530.5]7.09 642].009.54 - 642]009.59 6000 -PAYROLL 987709.18 2706666.12 3,694,375.30 2687816.10 1006559.20 - 1006,559.20 9100 - HEALTH DEPARTMENT 1066 389.65 176,656.66 - 1,243.04621 247 ]80.40 1 995 265.91 995,265.91 970D- COMMUCUTY SUPERVISION 1,012.34252 237,863.88 1,25D,206.40 294.355.71 955,850.69 - 955,650.69 TTL.OF ACCTS.TN POOL 127,672,379A5 12,827,325.20: 24,028.21 140523,732.87 15,950,354,76 124,573,378.11 16,512220.71 108,051,157.40 9100- GEN.OBLIG.DEBT SVC. 19120000.63 94.239.02 - 14.214.739.65 - 39219239.65 - 14219239.65 TOTAL 141,792,380.09 12,921,564.22 24,028.21,1 154,737,972.52 15,950,354.76 138,737,617.76 16,512,220.71 122,275,397.05 VJ JLLLL7a`� 0�1 This report is submitted as true and mrzect to CommisslRners Court by"/U7,✓ ..VLJ .Brazos County Treasurer, on U BRAZOS COUNTY BRYAN,TEXAS DEPARTMENT: NUMBER: DATE OF COURT MEETING: 7/24/2018 ITEM: Expenditure Journal Entries • 060188 • 070045-070050 TO: Commissioners Court DATE: 07/19/2018 FISCAL IMPACT: False BUDGETED: False DOLLARAMOUNT: $0.00 ATTACHMENTS: File Nam€ Descr' tm ion i"A p9-07-19.pdf Eys JEs-1 Backup Material p10-07-19.pdf Exps J Es -2 Backup Material APPROVED Duane Peters Date County Judge FVol, �o� %� pg. SUNGARD PENTAMATION PAGE NUMBER: DATE: 07/19/2018 BRAZOS COUNTY, TX BJOURNII TIME: 12:35:25 BATCH JOURNAL ENTRY EDIT LIST CONTROL NUMBER 3 E NUMBER DESCRIPTION PERIOD/YR STATUS RECORD FUND DIV/FUND ACCOUNT PROJECT 'ACCOUNT ITEM DESCRIPTION DEBIT AMOUNT CREDIT AMOUNT 7192019 060188 TSF 4500>4315 BA #38 9/18 COMPLETE 349692 4500 4500 91120100 TSF 4500>4315 SA #38 687.50 349693 4500 4500 11005200 TSF 4500>4315 BA #38 687.50 349694 4315 4315 11005200 TSF 4500>4315 BA #38 687.50 349695 4315 4315 49015000 TSF 4500>4315 BA #38 687.50 TOTAL JOURNAL ENTRY 1,375.00 1,375.00 TOTAL CONTROL NUMBER .1,375.00 1,375.00 TOTAL REPORT 1,375.00 1,375.00 1 SUNGARD PENTAMATION PAGE NUMBER: DATE: 07/19/2018 BRAZOS COUNTY, T% BJOURN11 TIME: 12:34:07 BATCH JOURNAL ENTRY EDIT LIST CONTROL NUMBER J E NUMBER DESCRIPTION PERIOD/YR STATUS RECORD FUND DIV/FUND ACCOUNT PROJECT ACCOUNT ITEM DESCRIPTION DEBIT AMOUNT CREDIT AMOUNT 07192018 070045 TRVL REIMB-M WHITE 10/18 COMPLETE 349676 0100 31000100 61801000 LCOMM180 61801000 CONROE 7.9-10.18 253.53 349677 0100 0100 20364700 CONROE 7.9-10.18 253.53 TOTAL JOURNAL ENTRY - 253.53 253.53 07192018 070046 TSF 0100>2200 BA#41. 10/18 COMPLETE 349678 0100 0100 91200000 TSF 0100>2200 BA#41. 623.10 349679 0100 0100 11005200 TSF 0100>2200 BA#41. 623.10 349680 2200 2200 11005200 TSF 0100>2200 BA#41. 623.10 349681 2200 2200 49028000 TSF 0100>2200 BA#41. 623.10 TOTAL JOURNAL ENTRY 1,246.20 1,246.20 07192018 070047 TSF 4500>0100 BA #40 10/18 COMPLETE 349682 4500 4500 91300000 TSF 4500>0100 BA #40 31,739.92 349683 4500 4500 11005200 TSF 4500>0100 BA #40 31,739.92 349684 0100 0100 11005200 TSF 4500>0100 BA #40 31,739.92 349685 0100 0100 49015000 TSF 4500>0100 BA #40 31,739.92 TOTAL JOURNAL ENTRY 63,479.84 63,479.84 07192018 070048 TRVL REIMB-S BONIFAZ 10/18 COMPLETE 349686 0100 24200100 61801000 ROCKWALL 7.11-13.18 429.11 349687 0100 0100 20123890 ROCKWALL 7.11-13.18 429.11 TOTAL JOURNAL ENTRY 429.11 429.11 07192018 070049 TRVL REIMB-R COKER 10/18 COMPLETE 349688 9700 551100 69100100 55111800 69100100 AUSTIN 7.11-12..18 46.00 349689 9700 9700 20443700 AUSTIN 7.11-12.18 46.00 TOTAL JOURNAL ENTRY 46.00 46.00 07192018 070050 TRVL REIMB-L T DAVIS 10/18 COMPLETE 349690 0100 12000100 61801000 GEORGETOWN 6.26-29.1 221.36 349691 0100 0100 20378000 GEORGETOWN 6.26-29.1 221.36 TOTAL JOURNAL ENTRY 221.36 221.36 TOTAL CONTROL NUMBER 65,676.04 65,676.04 TOTAL REPORT 65,676.04 65,676.04 1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2017-2018 BUDGET YEAR NO. 17/18 42.1-42.3 On this the 24th day of July 201 S at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 24th day of July 2018 the Court heard and approved a budget amendment for the 2016-2017 budget year for Brazos County, Texas; and A'iEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 5 September 2017, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 24th day of July 2018. THE CONTAUSSIONTERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, Coun Judge Original: County Clerk's Office and Attached to the original budget va. P9. 2a BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 17/18 - 42.1 g': ----rt- tIArovalm - - - - - - - - - - - - - - - [County Judge Approval .,W,,.,, z Date!E-1 01. pg. 2-21 FUND DI ACCT DRICR ACCOUNT NAME Increase Decrease 0100 11U0JV 500 61130000 CR Conlin enc 60,000.0 0100 36000100 61880000 DR Utilifies 60000 05 01. pg. 2-21 BRAZOS COUNTY, TEXAS BUDGETAMENDMENTS No. 17/18 - 42.2 7/2412018 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION I Increase Decrease 2017 Cens of Obligation Juvenile Expansion Ca ital outlay 352,438.00 2017 Cens of Obli adon Juvenile Expansion Capital Outlay 352,438.00 FUND Dlv ACCT DR/CR ACCOUNTNAME Increase Decrease 4317 63431700 80170000 LR Building -Juvenile Ex ansion 352,438.00 4317 63431700 80205000 DR Computer -Network Costs 2017 Certs of Obll-ation- Juvenile Es ansion Rcallo.tion of funds to the corzect account to purchase items for the Juvenile Exansion Prtiect. fm iDate ..!ei, „u3g,`"'1F7118I2018; Fo'e:Aceounm Pur "ses''Onh,k-. : 1� ..'r��Si..-"•� _t,- ..;� .S.,t)t.,,.h,..r�.,r`r �.F� .. er,.;f8 r`-e-.,,cr,.r..._N_'s .:.:.'s::."e,?w" �i' a yr 9 ..n,i.LaJ FUND Dlv ACCT DR/CR ACCOUNTNAME Increase Decrease 4317 63431700 80170000 LR Building -Juvenile Ex ansion 352,438.00 4317 63431700 80205000 DR Computer -Network Costs 352,438.00 Vol. P9. BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 17118 - 42.3 7124/2018 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Permanent improvement Fund Counhowc Reno�ztion Capital Outlay 4,118.00 General Permanent Improvement Fund OtherFinancine Uses 4,118.00 General Fund Other Financing Uses 4,118.00 General Fund Shmff Administration Non-Deamnenml Minor Acquisitions, 4,118.00 I DR/CR ACCOUNT NAME Increase Decrease 4500 67000500 67286000 OR Equipment- ther 4.118.00 4500 91300000 DR Transfer to General Fund 4,118.00 0100 49029000 CR Transfer fram Capital hnpr. Fund 4,118.00 0100 28000100 67890000 DR Vehicle£ ui ment 4118.00 Capital Improvement Fund and Sheriff Administration Reallocation of funds to the corecticcount to purchhicic'p t to replace Unit 226 due to being totaled in a wreck Ws a r:i h t airs xtP t A kli LO6partrtSe=t'At'Approvzf`:' ffi�-t,- `.O Ee['AtCnuritm I:ui `•tes OnW"',ts, _.':baa a 3=e'Tt`kne,�i vi 'fie,. ,:'�:�'.y�. J-�'�'L'.�3�n..wbr ;, '�L°:�rty f�*'4.''Ir.'S� „��' _#, �,':?i, bN:A e:; �i'sn7M RL �;%5�.r: ..a FUND DIV ACCT I DR/CR ACCOUNT NAME Increase Decrease 4500 67000500 67286000 OR Equipment- ther 4.118.00 4500 91300000 DR Transfer to General Fund 4,118.00 0100 49029000 CR Transfer fram Capital hnpr. Fund 4,118.00 0100 28000100 67890000 DR Vehicle£ ui ment 4118.00 Vol. P9• luS� PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: July 24, 2018 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To County Attorney Bradley, Kathryn M. Change of Status Juvenile Services — Detention Bonner, Allison D. Employment Road & Bridge Sullivan, Michael D. Employment Shriver, James Sheriffs Office—Administration Ward, Laura Sheriffs Office— Detention Sheriffs Office — Medical Hughes, Jacob L. Mendoza, Jordan A Nutall, Jeffery L. Loera, Yvette Approved in Commissioners' Court: Jul 2 018 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Separation Change of Status Employment Employment Change of Status Employment A+ § COUNTY OF BRAZOS § STATE OF TEXAS COMMISSIONERS COURTS: DELIBERATION REGARDING CONTRACT BEING NEGOTIATED CONCERNING MEDICAL SERVICES; CLOSED MEETING. The Commissioners Court ("Court") has proposed to deliberate the negotiation of a contract related to a medical professional services agreement in closed session. The Court wishes to deliberate the business and financial issues of the proposed contract. Texas Government Code §551.0725 provides that the Court may deliberate the business and financial issues of this contract in closed session if, before conducting the closed meeting: (1) The Court votes unanimously that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third person; and (2) The attorney advising the Commissioners Court issues a written determination that deliberation in an open meeting would have a detrimental effect on the position of the Commissioners Court in negotiations with a third person. (3) Notwithstanding Section 551.103(a), Government Code, the Commissioners Court must make a tape recording of the proceedings of a closed meeting to deliberate the information. It is my determination that deliberation in an open meeting would have a detrimental effect on the position of the Court in negotiations with a third person. gd�. Bull IV Assistant County Attorney Date:C/ /^ Eva. z Pg2� E