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HomeMy WebLinkAbout2018-04-03 10:00 AM REGULAR MEETINGBRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT ?q 5-1 h ` rr.,. lnifff l nT , IG 1 THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON APRIL 3, 2018 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Commissioner Aldrich 2. Call for Citizen input and/or concerns Consider and take action on agenda items 3-19: 3. Proclamation 18-022 recognizing Marsy Clarke for her service to the Child Welfare Board. 4. Reappointment of the following to the Homeland Security Advisory Committee for the period of 4/1/2018 - 3/31/2019: • a.Eric Buske, Chief of Police, City of Bryan • b. Patrick Corley, Executive Director, Brazos County 9-1-1 ECD • c. Jerry Henry, Emergency Management Coordinator, City of Bryan • d. Brian Hilton, Emergency Management Coordinator, City of College Station • e. Leslie Lutz, Assistant Emergency Management Coordinator, Texas A&M University • f. Steve Aldrich, County Commissioner Pct. 1, Brazos County • g. Monica Martinez, Emergency Management Coordinator, Texas A&M University • In. Randy McGregor, Fire Chief, City of Bryan • I. Michele Meade, Emergency Management Coordinator, Brazos County • j. Craig Anderson, Lieutenant, CS PD, City of College Station • k. Jim Stewart, Chief Deputy, Brazos County Sheriff's Office • I. Kenneth Utz, Fire Captain, South Brazos County Fire Department 7 • m. Curtis Darby, Assistant Police Chief, City of Bryan • n. Allison Prince, Executive Director, United Way of Brazos Valley Payment authorization to Stars I nformation Solutions in the amount of $1,000.00 for extended warranty for ScanPro 3000 for Records Management; a purchase order was not obtained in advance. Request from the Information Technology Department for the following personnel changes with effective date as of April 7, 2016. This request has a prorated decrease to the FY 18 Information Technology's budget in the amount of $1,234.00. • a. Decrease Assistant Support Specialist - IT, Class Code 1212 Position 1, Group 20 Step 6 to Group 20 Step 2, Pay Code 014 • b. Decrease Program/Analyst- IT, Class Code 1217 Position 1, Group 23 Step 6 to Group 23 Step 4, Pay Code 014 • c. Increase Systems Analyst, Class Code 1226 Position 1, Group 24 Step 2 to Group 24 Step 6, Pay Code 013 Approval of evaluation committee for RFP 18-094, Pharmaceuticals: • a. Pam Burns • b. Katherine Wright • c. Steve Aldrich • d. Legal - Non Voting • e. Purchasing - Non Voting Renewal of contract # 18-122R Mail Services with Integ. 9. Contract #18-124 with Convergint for additional access control and panic devices for McLeod building in the amount of $11,544.33. Purchasing off of US Communities cooperative contract #R170502. 10. Acceptance of Polo Estates into the Brazos County road maintenance system; the roads (Mallet Way and Chukker Lane) and roadway drainage structures are in compliance with the Brazos County Subdivision Regulations. Site is located in Precinct 1. 11. Acceptance of a Drainage Easement for 0.238 of one acre of land from Smiling Mallard Development, Ltd. to be used for improvements to Cherokee Drive located in Precinct 12. Consider and take action on the FW P Holdings, LLC utility permit to install a temporary 10" Polyurethane water line within and along the right-of-way of Dilly Shaw Tap Road a distance of 6,200 feet and Wilcox Lane a distance of 3,600 feet. Project will provide water to an oil well. Site is located in Precinct 2. 13. Expenditure Journal Entries Expenditure Journal Entries FY 17/18 030102-030103 14. Approval of the job description for Class Code 1519, Position 03 - Detention Officer, Temporary for the Sheriff's Office. 15. Tax Refund Applications for the following: • a. Patrick & Monika Blackwell Redmill -Overpayment $200.00 • b. John D. Davenport- Overpayment $22.47 • c. UPF Services -Overpayment $18.00 • d. IRE Management -Overpayment $205.23 16. Commissioners Court minutes for the following dates: Vol. 7/ Pg • a. March 6, 2018 - Regular Meeting • b. March 13, 2018 - Regular Meeting • c. March 13, 2018 - Workshop Session • d. March 20, 2018 - Regular Meeting • e. March 27, 2018 - Regular Meeting 17. Budget Amendments. Budget Amendments FY 17/18 26.1 -26.2 18. Personnel Change of Status. Personnel Action Forms 19. Payment of Claims. 20. Sheriff's report on inmate population. 21. Announcement of interest items and possible future agenda topics. 22. Call for Citizen input and/or concerns 23. Adjourn. volt p9• PUBLIC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at the Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of the meeting may result in a Contempt of Court Citation. R is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time; 2. removal from the Commissioners Court; 3. a Contempt Citation; and/or 4. such other and/or criminal sanctions as may be authorized under the Constitution, Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. Flowever, responses from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section 551.042. INVOCATION Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community Is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vd.7 / Pg, MINUTES APRIL 3, 2018 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, April 3, 2018 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance - U.S. and Texas Flag - Commissioner Aldrich 2. Call for Citizen input and/or concerns There was no citizen's input. Consider and take action on agenda items 3-19: 3. Proclamation 18-022 recognizing Marsy Clarke for her service to the Child Welfare Board. ' --�- �— Pg, .L The Court approved a proclamation recognizing, commending and thanking Marsy Clarke on behalf of the citizens of Brazos County for her distinguished service to the community by her devotion to abused and neglected children and people with disabilities across Brazos County. Mrs. Clarke served on the Brazos County Child Welfare Board from 1975 to 2016. Mrs. Clarke also served on the Mental Health and Mental Retardation Board for fifteen years. The Court thanked Mrs. Clarke for her dedication to the citizens of Brazos County. A copy of the proclamation is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 4. Reappointment of the following to the Homeland Security Advisory Committee for the period of 4/1/2018 - 3/31/2019: • a.Eric Buske, Chief of Police, City of Bryan • b. Patrick Corley, Executive Director, Brazos County 9-1-1 ECD • c. Jerry Henry, Emergency Management Coordinator, City of Bryan • d. Brian Hilton, Emergency Management Coordinator, City of College Station • e. Leslie Lutz, Assistant Emergency Management Coordinator, Texas A&M University • f. Steve Aldrich, County Commissioner Pct. 1, Brazos County • g. Monica Martinez, Emergency Management Coordinator, Texas A&M University • h. Randy McGregor, Fire Chief, City of Bryan • I. Michele Meade, Emergency Management Coordinator, Brazos County • j. Craig Anderson, Lieutenant, CSPD, City of College Station • k. Jim Stewart, Chief Deputy, Brazos County Sheriff's Office • I. Kenneth Utz, Fire Captain, South Brazos County Fire Department • m. Curtis Darby, Assistant Police Chief, City of Bryan • n. Allison Prince, Executive Director, United Way of Brazos Valley Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 5. Payment authorization to Stars Information Solutions in the amount of $1,000.00 for extended warranty for ScanPro 3000 for Records Management; a purchase order was not obtained in advance. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 6. Request from the Information Technology Department for the following personnel changes with effective date as of April 7, 2016. This request has a prorated decrease to the FY 18 Information Technology's budget in the amount of $1,234.00. • a. Decrease Assistant Support Specialist - IT, Class Code 1212 Position 1, Group 20 Step 6 to Group 20 Step 2, Pay Code 014 • b. Decrease Program/Analyst - IT, Class Code 1217 Position 1, Group 23 Step 6 17 12 1/ot. Pg. I to Group 23 Step 4, Pay Code 014 • c. Increase Systems Analyst, Class Code 1226 Position 1, Group 24 Step 2 to Group 24 Step 6, Pay Code 013 A copy of the position control changes is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 7. Approval of evaluation committee for RFP 18-094, Pharmaceuticals: • a. Pam Burns • b. Katherine Wright • c. Steve Aldrich • d. Legal - Non Voting • e. Purchasing - Non Voting Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 8. Renewal of contract # 18-122R Mail Services with Integ. A copy of the renewal of contract is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich, Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 9. Contract #18-124 with Convergint for additional access control and panic devices for McLeod building in the amount of $11,544.33. Purchasing off of US Communities cooperative contract #R1 70502. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 10. Acceptance of Polo Estates into the Brazos County road maintenance system; the roads (Mallet Way and Chukker Lane) and roadway drainage structures are in compliance with the Brazos County Subdivision Regulations. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 11. Acceptance of a Drainage Easement for 0.238 of one acre of land from Smiling Mallard Development, Ltd. to be used for improvements to Cherokee Drive located in Precinct 1. va. Pg. �0 Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 12. Consider and take action on the FW P Holdings, LLC utility permit to install a temporary 10" Polyurethane waterline within and along the right-of-way of Dilly Shaw Tap Road a distance of 6,200 feet and Wilcox Lane a distance of 3,600 feet. Project will provide water to an oil well. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 13. Expenditure Journal Entries • Expenditure Journal Entries FY 17/18 030102-030103 A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 14. Approval of the job description for Class Code 1519, Position 03 - Detention Officer, Temporary for the Sheriff's Office. A copy of the job description is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 15. Tax Refund Applications for the following: • a. Patrick & Monika Blackwell Redmill -Overpayment $200.00 • b. John D. Davenport -Overpayment $22.47 • c. UPF Services -Overpayment $18.00 • d. IRE Management- Overpayment $205.23 Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 16. Commissioners Court minutes for the following dates: • a. March 6, 2018 - Regular Meeting • b. March 13, 2018 - Regular Meeting • c. March 13, 2018 - Workshop Session • d. March 20, 2018 - Regular Meeting • e. March 27, 2018 - Regular Meeting Pg. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by County Judge Duane Peters. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 17. Budget Amendments. Budget Amendments FY 17/18 26.1 - 26.2 26.1 Reallocate funds for Constable, Precinct 1. 26.2 Reallocate funds for Records Management. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 18. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 19. Payment of Claims. Claims 8002443 - 8002660 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters. 20. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 605 inmates in jail, 519 inmates are male and 84 are female, 41 have electronic monitors and 10 are pending for monitors. 21. Announcement of interest items and possible future agenda topics. Commissioner Berry wished Commissioner Cauley a Happy Birthday. Commissioner Cauley invited everyone to attend An Evening Of Academic Excellence on April 6, 2018 at 6:00 p.m. to 7:30 p.m. The event is hosted by the Bryan Independent Education Foundation in partnership with Advent GX and will take place at the Ice House on Main Street in Downtown Bryan. Commissioner Aldrich announced the 40th Texas Master Gardener Conference is taking place this week, April 4, 2018 through April 6, 2018 at Texas A&M University. 22. Call for Citizen input and/or concerns Vol. %/ Pg. 8� There was no citizen's input. 23. Adjourn. Vol. o7 �//_ Pg. 83 The foregoing minutes of the Commissioners Court meeting held April 3. 2018 have been examined and are approved in open Court this 15` day of May 2018, in Bryan, Brazos County, Texas. Duane eters County Judge ZZW I � SarrWy Cata na Commissioner, Precinct 2 Commissioner, Precinct Attest: Karen McQueen County Clerk "'AA41ZZ Steve Aldrich Commissioner, Precinct 1 Nancy Berry Commissioner, Precinct 3 Vol, Pg. f Pg I of 2"' BRAZOSCOUNTY COMMISSIONER'S COURT &QDAY OFJ, 20/g AM/P-I, Name (PLEASE PRINT) Ga, :\ R>Ad�,u � CL -i -- I"1 r -j t-- Organization (PLEASE PRINT) M �ti�1J•1,��1�� �oc�nc� gc cvvU Wzi fes{ &epl LJu4�,4'Q CO jLA& e/ Pg Z of li BRAZOSCOUNTY COMMISSIONER'S COURT jtk DAY OF Qjw- J , 20/,�' Name (PT,FASF, PRINT) Organization (PLEASE PRINT) j L F PA A5 wm . �/MMS Vuwlf) G l�" y Proclamation WHEREAS, April is Child Abuse Prevention and Awareness Month; and WHEREAS, Marsy Clarke has devoted her life in service to the community by her work in support of abused and neglected children and people with disabilities across Brazos County; and WHEREAS, Marsy Clarke served on the Brazos County Child Welfare Board from 1975 to 2016 and was instrumental in overseeing the development and allocation of funds for children in foster care whether their placement was necessitated by abuse or neglect; and WHEREAS, Marsy Clarke through her unyielding pursuit has improved the lives of people by volunteering with organizations, events, fundraisers, and activities in the B/CS area and across the state to raise awareness of the needs of abused and neglected children and people with disabilities; and WHEREAS, Marsy Clarke has been a member of the seven -county Mental Health and Mental Retardation Board for fifteen years; and WHEREAS, the entire population of Brazos County has benefited from the many efforts of Marsy Clarke throughout the years; and NOW, THEREFORE, BE IT RESOLVED that the Commissioners Court of Brazos County, Texas does hereby recognize Marsy Clark for her public service to Brazos County. PROCLAIMED THIS 1 DAY OF t+ 1 , 2018. Duane Peters, Cour` ,-_�__ Commissioner Steve Aldrich Precinct Commis ner Nancy Berry Precinct 3 18-022 E 1____F9. _-_Pg. _ — BRAZOS COUNTY, TEXAS REQUESTED POSITION CONTROL CHANGES TO ADOPTED BUDGET Information Technology - Prorated For the Year Ending September 30, 2018 Total Cost $ (1,234 00) Decrease to P•Y`18 ,;F7 or Burnet Office Use: $ (983.00) (76.00) $ 4( O) $ (35.00) $ - E - Approved by: N Letter Date: 3/22/2018 Effcetive Date: 4/7/2078 Biweekly/ Base Increase/ InoeaW Increase/ Inveaso Increase/ Agenda Date: 4/3/2018 Basle Pay Budget Hourly Budget (�c,0 (prem) m.c) m_..,c) loco a:c) Salary+ rk?f' '4 Unemploy 6fediea1/ Depart. Title Cliss Post Group Steps Code Hours Rate Merit Salaries FICA fictlrem t ` <R/C ment Rental 1 Request: Decrease steps by 4 From: Information Technology FY 18 Adonted Salary 51610000 53100000 53200000 53800000 53900000 MedicaVFlex 14000100 Asst. Support Spclst -11 121.2 1 4,1,20 ''.. 6 _r 0144 1000 ;• 121 57 :24570.00 To: Near FY 18 Requested Salary 14000100 Asst. Support Spclst - IT 1212-11 ;20_s 2 014_'.= 1000 2206 ;?2,a6000 (2,310.00) (177.00) (329.00) (81.00) - - RESULT: Decrease _ k= - Actual 22,260.00 NETRESULT: (2,897.00) 2 Request Decrease steps by C From: Information Technology FY 18 Adopted Salary 51610000 53100000 53200000 53800000 53900000 Medical/Flex Q 14000100 Prog/Analyst - IT ,•1217 7 '237-...6. --014; 1000 2850 n'28,50000 To: New FY IS Requested Salary 14000100 r .1217 ^- 1 __;'h " 4 014' 1000 -27,120. (1'780.00) (106.00) (197.00) (48.00) - - IV RESULT:27,120 _escytI7 ` LL - ` tool 001' \NET RESULT: (1,731.00) 3 Request: Increase steps by 4 From: Information Technology FY 18 Adnnted Salary 51300000 53100000 53200000 53800000 53900000 MedicaVFlex 14000100 Systems Armlyst -1226 1 24_' F 2' 013- 12 _ _216960 26,036003 To: New FY 18 Requested Salary 14000100 Systems Analyst 1226 I ^' 24', 6 ^� Ol3r •• 12 „', _239520 28;7^43.00; 2,707.00 207.00 386.00 94.00 - - RESULT. LIn— crease 3�. Actual 28,742.40 NET RESULT: 3,394.00 Total Cost $ (1,234 00) Decrease to P•Y`18 ,;F7 or Burnet Office Use: $ (983.00) (76.00) $ 4( O) $ (35.00) $ - E - Approved by: N BRAZOS COUNTY, TEXAS REQUESTED POSITION CONTROL CHANGES TO ADOPTED BUDGET Information Technology - Annual For the Year Ending September 30, 2018 For Bud e at $ (1,60 0) $ (139.00) 58.00) $ (63.00) $ - $ Total Cost $ (2,269 00) rD crease t63VY 186 r _'y Approved by: Letter Date: 3/22/2018 Effective Date: 4/7/2018 Biweekly/ Base increaser increase/ inuease( inaeasef mcreasef Agenda Date: 4/3/2018 Basic Pay Budget Hourly Budget (Dorso) (Drcreasr) (D«Ra) (o.) (Decnsn) Salary Unemploy MedicnV Depart. Title Class Post. Group Steps Code flours Rate Merit Salaries FICA Retirement v W/C 3:}'. mart Dental 1 Request: Decrease steps by 4 From: Information Technology FY18Adamed Salary 516100DO 53100000 53200000 53800000 53900000 MedicaVFlex 14000100 Asst Support Spclst -11' •1212 1 20' 6 , = 014 .., 2!)W. 24.57^51;106 00 j To: New FY 18 Requested Salary 14000100 Asst Support Spclst -11 1212 j 20; 2 0.14 . 2080`:'-,-' '2226 ;46,301 OO (4,805.00) (368.00) (685.00) (168.00) - - RESULT ) Dec'cease °- ,a. Actunl 46,300.80 NET RESULT: (6,026.00) r<j i 2 Request: Decrease steps by 2 From: information TechnologyFY -1217 _ 18 Adopted Salary 51610000 53100000 53200000 53800000 53900000 MedicaVFlex 14000100 Prog/Analyst - IT 1 23_ V6-.. Olq =2080 2850 ',:59.21&06 To: New FY 18 Requested Salary 14000100 Prog/Analyst - IT 121'1 l ., 4 Old 2080 ;,, _ 2712.' S6,41000s (2,870.00) (220.00) (409.00) (100.00) - - RLSULT t`becfeascrV 123;,, Actual 56,409.60 NET RESULT: (3,599.00) 3 Request: Increase steps by 4 From: Information'rechnology FY 18 Adopted Salary_ 51300000 53100000 53200000 53800000 53900000 Medical/Flex 14000100 Systems Analyst 1226 1 `241 _ 2 013 26'7 ', 2,169.60 56,41000 To: New FY 18 Requested Salary 14000100 Systems Analyst 1226 1 26 +; 2,39520' ,62;27600',' 5,866.00 449.00 836.00 205.00 - - RESULT iilnci'eas*"'� -,.`•24:, .6 ,;,013 Actual 62,275.20 NET RESULT: 7,356.00 For Bud e at $ (1,60 0) $ (139.00) 58.00) $ (63.00) $ - $ Total Cost $ (2,269 00) rD crease t63VY 186 r _'y Approved by: C Bra Purchasing Department 200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77503 PHONE (979) 361-4290 rAX (979) 361-4293 March 14, 2018 Integ 700 W. Loop 340 Waco, TX 76712 Re: Renewal of Contract #18-1228 for Mail Services, previously known as 2016-191. Brazos County appreciates the quality work your company has provided and would like to exercise the renewal option for Afail Services #18-1228, previously known as 2016-191. All terms, conditions, and pricing shall remain the same. This renewal term will be for one year from July 1, 2018 to June 3(l, 2019. To accept the renewal option, please fill out the information and sign below. Return the signed documents by email to hnaness@brazoscountytx.gov or fax to (979) 361-4293. Please then submit the original signed documents and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as possible. If you have any questions, I may be reached at (979) 361-4284. Contact Name: coke 30�Afnn Telephone: E -Mail: (9 kwSoex (_ ''IA+ 4 10ec. co' rax: oC 5 y— ©O$6 Integ Authorized 4 ature BRA 0 COUN Duane Peters, County Judge Vol. -- Pg. _10- Date 43 Date c C. Tabulation 18-122R Mail Services Previously known as 2016-191 July 1, 2018 through June 30, 2018 h i Yw.s.s y r ^a afm r tR i"v 'E INJ2e:' Integ � vM .( S 1.� �Y.1ff3V5Y.i eF ite Cost of Mail Services 14.5% of postage used plus $300.00lmonth Option chosen Option #2 Processor to be used Integ Place where services are to be Waco, TX performed 1st Renewal of 2: Integ pr ve by Com.%N&'- net's Court on this day of , 2018 by holding the position of I ADDITIONAL ACCESS CONTROL AND PANIC DEVICES AT MCLEOD BUILDING CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 Contract No. 18-124 Bryan, Texas 77803 Page 1 of 9 Pages Telephone (979) 3614294 GENERAL REQUIREMENT FOR CONTRACT I, Brad Willi --4 as a duly authorized representative of Conv rglnt Technologies "Contractor" willingly attest to perform (or deliver) as per Exhibit "A" for Brazos County. I further agree to all of the provisions and specifications contained in this contract. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management; the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. PROJECT TIMELINE Estimated installation date is 15 business days upon receiving purchase order. Estimated completion is 5 days once project is started. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any IQs submitted, and to waive any technicalities for the best interest of the County. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. Any damages to existing equipment by Contractor will be replaced by Contractor. A one (1) year warranty will be provded on new equipment installed. QUANTITIES The quantities specified in this contract are estimates only_ Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. Pg. Contract No. 18-124 BRAZOS COUNTY, TEXAS Page 2 o(9 Pages CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non -response. HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from Contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a minimum, public liability and property damage with adequate limits to cover Contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. ADDITION/MODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the Contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent Contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. Fv� � P9. '2=- 1, Contract No. 18-124 BRAZOS COUNTY, TEXAS Page 3 of 9 Pages When multiple deliveries andlor services are required, the Contractor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month.in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the Contractor should provide their Taxpayer Identification Number or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the Contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all sales and/or use taxes under Texas Tax Code § 151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this contract and any other terms, conditions, provisions, and specifications provided by the Contractor; the terms of this contract shall supersede. GOVERNING LAW This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the laws of the State of Texas and that Brazos County may request and rely on advice, decisions and opinions of the Attorney General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Contract No. 18.124 BRAZOS COUNTY, TEXAS Page 4 of 9 Pages Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public information statutes. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas Business and Commerce Code §15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to any competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and after the bids are opened, if one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein prohibits a Contractor from submitting multiple bids for different products or services. SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shall be new, unused of the latest product in production to commercial trade and shall be of the highest quality as to materials used and workmanship. Manufacturer famishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'SINSURANCE The Contractor(s) before starting work for Brazos County, must furnish Brazos County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA@ (such companies to be acceptable to Brazos County) licensed to write insurance in Vol. .�...L...... P9• _ 9.5� BRAZOS COUNTY, TEXAS Contract No. 18-124 Page 5 of 9 Pages the state of Texas, showing that the Contractor is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Employers Liability Insurance in the amount of $1,000,000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on behalf of the subcontractor. (TLC See. 401.011) (2) Commercial General Liability Insurance with a $ 2,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1986190 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners Court/Risk Management. (3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- propelled vehicles used in connection with the contract, whether owned, non -owned or hired. Waiver of subrogation is required. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGES/WAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN M MUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. FVOL am— P9. _Z74— Contract No. 18-124 BRAZOS COUNTY, TEXAS Page 6 of 9 Pages The parties understand and agree that Brazos County does not assume civil liability under any theory of law for the actions of the Contractor in providing services hereunder. NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 CONTRACTOR: Sales Contact Name: Phone Number: Billing Info: ASSIGNABILITY This contract may not be assigned without the prior written permission of Brazos County, FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other term or condition or subsequent waiver of the same term or condition. ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duly authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made Contract No. 18-124 BBAZOS COUNTY, TEXAS Page I of 9 Pages available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazos County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect famished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. Contract No. 18-124 BRAZOS COUNTY, TEXAS Page 8 of 9 Pages HOUSE BILL 89 & DEBARMENT VERIFICATION Brazos County is federally mandated to adhere to the directions provided in the President's Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism, effective 9/24/2001 and any subsequent changes made to it via cross-referencing respondents/vendors with the Federal General Services Administration's Excluded Parties List System (EPLS, https://www.sam.gov), which is inclusive of the United States Treasury's Office of Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies that the responding entity and its principals are eligible to participate in this transaction and have not been subjected to suspension, debarment, or similar ineligibility determined by any federal, state or local governmental entity and that Respondent is in compliance with the State of Texas statutes and rules relating to procurement and that Respondent is not listed on the federal government's terrorism watch list as described in Executive Order 13224. Entities ineligible for federal procurement are listed at https://www.sam.gov. The undersigned affirms the non -debarment statement above, that they are duly authorized execute this contract. The company representative below further affnns that the company submitting this proposal, under the provisions of Subtitle F, Title 10, and Government Code Chapter 2270: 1. Does not boycott Israel currently; and 2. Will not boycott Israel during the tern of the contract. Pursuant to Section 2270.001, Texas Government Code: 1. "Boycott Israel" means refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations specifically with Israel, or with a person or entity doing business in Israel or in an Israeli -controlled territory, but does not include an action made or ordinary business purposes; and 2. "Company" means a for-profit sole proprietorship, organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or any limited liability company, including a wholly owned subsidiary, majority-owned subsidiary, parent company or affiliate of those entities or business associations that exist to snake a profit. Company Name: cone=girt Technologies Authorized Company Representative: Brad wills 4250 N. Sam Houston Pkwy E.,,fVite3W Houston, T% 77032 03/23/19 Contract #: 11-124 Vol. ag 2 _)_ Pg. BRAZOS COUNTY, TEXAS Contract No. 18-124 Page 9 of 9 Pages CERTIFICATION OF BID The undersigned further affirms the non -debarment statement above, that they are duly authorized execute this contract, that this bid has not been pyepared in collusion with any other vendor, and that the contents of this bid have not been commc to any other vendor prior to the official opening of this bid. — „ //%/% Typed Name: Brnd w"11iams Company Name: cenvergint Technologies Phone No. 832-327-3700 Email Address: bssd.villiamsOconvesgint.com Mailing Address: 4250 H. Sam Houston Pkwy E. Suite 100 Houston Tx 77032 P. 0. Box or Street City State Zip Employer Identification Number: 90-0881132 Social Security Number: App v by Com ners' Court on this &day Of 1/ti 1 2018 by //���� olding the position of 5raiD5 (.CJlo Co"///o nI TECES Mobile 832-524-6024 michael.huffman@convergint.com Making a Daily Difference IEXHIBIT A - FINiSecurity AL Proposal February 22, 2018 Brazos County Health Clinic and Voters Health Clinic and Voter Administration Building Project Name: Administration Building Quotation: MHO3095015P Attention: Trevor Lansdown RFP#: National IPA - Contract R17O502 - -----"---- -- — — — — - Scope of Work • Convergint is pleased to provide labor and materials for the following scope of work: • One 8 Door control panel • One 16 point input board • One Card Reader, door strike, door contact, and REX • One power supply • 4 panic buttons 1 Access Control System - Section 087116 2 Access Control Panels and accessories 3 1.00 MX8 Eight Door Control Panel $3,567.57 $3,567.57 4 1.00 MELM3 Line Module $8.18 $8.18 5 Input controller Vol. o� Pg:Ile)/ V611 p9.1 Line Qty Part Description Price 16 Input Controller. 4000 Users. Includes 16 Alarm Inputs (requires Line Modules), 5 1.00 M16N enclosure, power supply, battery, tamper $1,755.41 $1,755.41 switch, Medeco lock and SNIB. Supports Expansion Boards. Velocity version 2.6 SP2 or higher. UL Listed. CE. 115VAC. 7 4.00 MELM1 Line Module $7.21 $28.84 8 Readers 9 1.008115ABPD000 TS Proximity Reader $81.08 $81.08 10 Door Strike 11 1.00HE-520010402 5200 -12/24 -LBM -630 $145.93 $145.93 12 Door Contacts Recessed Steel Door Contact w/Wire 13 1.00 1078C -M Leads; 3/4 in Diameter; Closed Loop; $6.05 $6.05 Brown; 3/8 in Gap Size 14 Door Shunt Motion - 15 1.00 D5160 PIR QUEST TO EXIT SENSOR WITH $65.42 $65.42 SOUNDER GRAY 16 Power Supplies 4 Output Power Supply/Charger- 12VDC @ 4 amp or 24VDC @ 3 amp, fused Class 2 power limited outputs, AC & battery 17 1.00 AL4000LPD4 monitoring, encl. 13.5"H x 13"W x 3.25"D, $168.92 $168.92 115VAC input, UL Listed (UL294/UL603/UL1069/UL1481),cUL Listed. 18 1.00 BATTERY 7.Damp 12Volt Battery $20.27 $20.27 19 Panic Buttons 20 4.00 US-HUB2S 3-SOLDR TERM HOLD-UP BUTTON $17.55 $70.20 21 Cabling 22 .50 112110 Access Control Composite Cable (Yellow) $709.46 $354.73 23 .50 112000 18-2C Stranded Sheilded, Plenum $141.89 $70.94 V611 p9.1 Equipment Total Installation Total Sales Tax Total Investment 1. All work proposed herein, shall be performed during normal business hours Monday through Friday 8:00 am - 5:00 pm. 2. Estimated installation date is 15 business days upon purchase order received. Estimated completion is 5 days once started. 3. Low voltage wiring shall be installed via open air code approved methods. 4. Provision or installation of conduit, wire, boxes, fittings or other electrical installation materials unless specifically listed under Inclusions or Bill of Materials. S. Permits or associated fees are included 6. Customer to provide static IP addresses and network connections at panel locations. 7. Proposal excludes sales tax. 8. Convergint Technologies is pleased to provide this proposal for your consideration. This proposal shall remain firm for a period of forty-five (45) days from the proposal date. Convergint Technologies payment terms are net 30 days. 9. 120v Power by others (if required) 10. Reference drawing for device location Electrified Door Locking Hardware Installation of Control Panels Material (listed in the BOM) One -Year Warranty on Labor Owner to Provide Static IP Addresses System Meets Plans/Drawings Testing of all Proposed Devices Installation of Bridle Rings Installation of Wire and Cable Mounting/Termination of Proposed Devices One -Year Warranty on Parts Servers by Others System Programming Vel: -12! Pg. �� ✓p Thank you for considering Convergint Technologies for your Security needs. If you have any questions or would like additional information, please don't hesitate to contact me immediately. If you would like to proceed with the scope of work as outlined in this proposal, please sign below and return to my attention. Sincerely, Michael Huffman Convergint Technologies Michael Huffman By signing below, I accept this proposal and agree to the Terms and Conditions contained herein Customer Name• rinted) Authorized Signature (1/slip Date Convergint Technologies is pleased to provide this proposal for your consideration. This proposal shall remain firm for a period of forty-five (45) days from the proposal date. Price is based upon delivery of equipment within three (3) months. Convergint Technologies payment terms are net 30 days. Convergint Technologies' Install Terms & Conditions Thmaghow this Imnallmon Proposal, the term,, Com, ginC'refox to the Convergint Technologies' affiliate operating in the statdprovince in which the work is being performed specifically, "Convergint Technologies LLC" or "Convergint Technologies LTD SECTION 1. THE WORK This Installation Proposal takes precedence over and supersedes any and all prior proposals, correspondence, and oral agreements or representations relating to the work set forth in the attached scope of work ("Work"). This Installation Proposal commences on the Start Date ns specified in the attached scope of work, and represents the entire agreement between Convergint and Customer (the "Agreement') and it may only be amended by a written document signed by both Convergint and Customer In the event any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions of this Agreement shall remain in fall farce. Cwt agrees in awardanee with the mutually agreed project schedule: a. To submit shop drawings, product data, samples and similar submittals if required in performing the Work; b. To pay for all labor, materials,equipment,tools,supervision, progmrmning, testing, startup and documentation required to perform the Work in accordance with the Agreement; c Secure and pay for permits and governmental fees, licenses and inspections necessary for proper execution and completion ofthc Work; and d Hue subcontractors and order material to perforin pan of the Work, if necessary, while remaining responsible for the completion of the Work. Customer agrees in accordance with die mentally agreed project schedule, and at no cost to Convergim. a. To promptly approve submittals provided by Convergint; b. To provide access to all areas of the facility which arc necessary to complete the Work; c. To supply suitable electrical service as required by Convergint;and d. That in the event of any emergency or systems failure, reasonable safety precautions will be taken by Customer to protect life and property during the period of nine from .when Convergint is fust aotiEed of the emergency or failure and until such time that Convergint ratifies the Customer that the systems are operational or that the movrgenry has cleared SECTION 2. PRICING Pricing and amounts proposed shall remain valid for 30 days unless otherwise specified. Priceincludes only the material listed based on ConvergvKs interpretation of plans and specifications unless noted otherwise. Additional equipment, unless negotiated prior to order placement, will be billed accordingly. Sales taxes, (and in Canada GST/PST) and any other taxes assessed on Customer shall be added to the price upon invoice to Customer. SECTION 3. INVOICE REMITTANCE AND PAYMENT Customer agrees to pay Convergint fifteen (25%) percent of the total price as a mobilization fee at the time of executing this Agreement Ifthe Work is performed over mare than a month, Convergint will invoice Customer each month for the Work performed during the previous month. Customer agrees to pay the amount due to Convergint as invoiced, within thirty (30) days of the date of such invoice. If the Work is completed in less than one month. Customer agrees to pay Convergint in fill alter die Work has been performed within theory (30) days of the date of being invoiced Invoices shall not include or be subject to a project retention percentage. If Customer is overdue in any payment to Convergint. Convergint shall be entitled to suspend the Work until paid, and charge Cnsmmer an interest rate 1 and 112% percent per month, (or the m u mtan rate permitted by law), and may avail itself of any other legal or equitable remedy. Customer shall noind em Convergint costs incurred in collecting any amounts that become overdue, including attorney fees, corm costs and any other reasonable expendiarm, SECTION J. WARRANTY Convergint provides the following warranty to the Customer. For the period of one (1) year, commencing at the earner of substantial completion of the Work, or first beneficial use, ("Warranty Period'): a. That Work performed under this Agreement wil l be of goad quality; b. That all equipment w ill be new unless otherwise required or permitted by this Agreement; C. That die Work will be&nofrom defects not outcome vi the quality required or permitted; and d. That the Work will conform to the requirements of Its Agreement. The Customers sole remedy for any breach of this warranty is that Convergint shall remove, replace and/or repair at its own expense any defective or improper Work, discovered within the Wa cwrry Period, provided Convergint is notified in writing ofany defect within the Warmly Period. Any equipment or products installed by Convergint in the course of performing the Woo: hereunder shall only carry such warranty as is provided by the manufacturer thereof which Convergint hereby assigns to Customer without recourse to Comergint Upon request ofCastomer, Convergint will use all reasonable eRors to not Customer in enforcing any such third party warranties. This wauamty excludes remedy for damage or defect caused by abuse, modifications not executed by Convergint, impropere, Insofficientinaintmance, improperoperation, ornormal wearandtearundernomual mage. NO FURTHER WARRANTIES ORGUARANTIES, EXPRESS OR IMPLIED, ARE MADE WITH RESPECT TO ANY GOODS OR SERVICES PROVIDED UNDER THIS AGREEMENT, AND ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE ARE EXPRESSLY DISCLAIMED. SECTION S. CHANGES Without invalidating this Agreement or any bond given hereunder, Customer or Convergint may request changes in the Work. Any changes to the Work and any adjustment to the Agreement Price or the time for completion of the Work shall be in writing signed by both Customer and Convergint. If Customer orders any additional work or causes any material interference with Convergint's performance of the Work, Convergint shall be entitled to an equitable adjustment in the nine for performance and in the Agreement Price, including a reasonable allowance for ovahcad and profit. SECTION 6. FORCE MAJEURE Neither Customer or Convergint shall be responsible or liable far, shall incur expense for, or be deemed co be in breach ofthis Agreement because of my delay in the performance oftheir respective Obligations pursuant to this Agreement due solely to circumstances beyond their reasonable control ("Force Majeure') and without the fault or negligence of the parry experiencing such delay, provided that the party experiencing the delay shall promptly give written notification to the other parry within five (5) dys after such parry has teamed of the Force Majeure. A Force Majeure event shall include, but net be (united to: accident, fire, storm, water, flooding, negligence, vandalism, power failure, Convergint Technologies' Install Terms & Conditions Version 1.08 November 2015 installation of incompatible equipment, improper operating procedures, source current fluctuations or lighting. Ifpcdormance by either Fatly is delayed due to Force Majeure, the time for that performance shall be extended for a period of time reasonably necessary to overcome the effect of the delay. Ay Services required by Convergint due to reasons set forth in this Force btajeure Section shall be charged to Cunene, in addition to any amounts due under this AgteemenL SECTION 7. INSURANCE Convergint shall have the following insurance coverage during the term of (Itis Agreement, and shall provide certificates ofinsurance to die Customer prior to beginning work bereu elm Workers Compensation Statutory Limits Employer's Liability 51,000,000 per occurrence/aogregate Commercial Gen eml Liability 81000,000 per accunencdaggreyate $2,000,000 general aggregate Automobile Liability 51,000,000 per occurence'angmI atc ExcessNmbrella Liability 54,000,000 per occoneaccoaggregate All insurance policies tamed by Convergint hereunder shall be primary to and noncontrunewy with the insurance afforded m Customer, and shall name the Customer as "additional ins red", with respect to liability arising out of work performed by Convergint, as applicable, but only to the extent of liabilities falling within the indemnity obligations of Converging pursuant to the terns of this Agreement Convergint shall provide to the Customer no less than thery(30) days' notice prior to the termiwtion or ewaollmon of any such insurance policy. SECTIO' 8, INDEMNIFICATION Convergint shall indemnify and hold Customer haunles from and against claims, damages, lasses and expenses, (including, but not limited to, reasonable attorney's fees), attributable to bodily injury, sickness, disease or death, or to destruction oftangible property, but only to the extent caused by: a) the negligent or willful acts or omissions of Convergint or ConverginPs employees or subcontractors while an Customer's site, or b) the malfunction of die equipment supplied by Convergim, or c) Convergini s breach ofthis Agreement. IN NO EVENT SHALL EITHER CONVERGENT OR CUSTOMER BE LIABLE TO THE OTHER PARTY HERETO FOR SPECIAL, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES, INCLUDING COMMERCIAL LOSS, LOSS OF USE OR LOST PROFITS, EVEN IF THAT PARTY HAS BEEN ADVISED OF THE POSSIBILTY OF SUCH DAMAGES. IN NO EVENT WILL CONVERGENT BE LIABLE TO CUSTOMER FOR ANY AMOUNTS IN EXCESS OF THE AMOUNTS PAID BY CUSTOMER TO CONVERGINT. It is understood and agreed by the panics hereto that Convergnm is or may be providing monitoring and or intrusion products which are designed to provide notification ofcenein events but are not intended to be guarantees or insurers against any acts for which they are supposed to monitor or inform. As required by the monitoring and intrusion industry and the manufacturers thereof, Cmeergint's indemnification obligation pursuant to Section 8 herein, does not apply to the extent the loss indemnified against is caused by any monitoring or intrusion product or software provided by but not manufactured by Convergint. Convergint sball have_ liability to Customer forany losses to the extent such losses are caused by the monitoring or inclusion product or software. Customer shall indemnify,defend, and hold harmless Convergint, from and against ell claims, lawsuits, damages, losses and expenses by persons not a party to this Agreement, but only to the extent caused by such monitoring or inmsion product or software provided by but not manufactured by Convergint SECTION 9. COMPLIANCE WITH LAW, EEO & SAFETY This Agreement shall be governed and contained in accordance with the laws afthe statdprovince in which the Work is being performed Convergint agrees to comply with all laws and regulations relating to or governing the Work. Convergint agrees to comply with all reporting requirements unposed by law or this Agreement Convergint shall comply wide all safety related laws and regulations and with the safety program of the Customer, provided such program is supplied to Convergint prior to begumingwork. In the event that Convergint discovers or suspects the presence of hazardous materials, or oosafc working conditions at Customer's facility where the Work is to be performed Convergint is ca titkilto stop the Work at that facility if such princedom materials, or unsafe working conditions were not provided by orcamed by Convergint. Convergint in its sole discretion she]! determine when it is "safe" to return to perform the Work at Customer's facility. Convergint shall have no responsibility for the discovery, presence, handling, removing or disposal ofor exposure of persons to havardws, materials in any form at the Customer's facility. Customer shall indemnify and hold harmless Convergint from and against clauns, damages, losses and expenses, including but not limited to, reasonable money's fees, arising out ofor resulting from undisclosed hazardous materials, or unsafe working conditions at Customer's facility. SECTION 30. MISCELLANEOUS Neither parry to this Agreement shall assign this Agreement without the prior written consent of the other parry hereto. Convergint may assign this Agreement to any ofits parents, subsidiary or affiliated companies or any entity majority owned by Coneciguu. Notices shall be in writing and addressed to the other patty, in accordance with the names and addresses of the parties as shown above. All notices shall be effective upon receipt by the party to whom due notice was sent. A waiver ofthe terms hereunder by one parry to the other parry shall not be effective unbre in writing and signed by a person with authority to certain the Customer or Convergint and delivered to the non - waiving parry according to the notice provision herein. No waiter by Customer or Convergint shall operate as a continuous waiver, unless the written waiver specifically states that it is a continuous waiver ofthe terms stated in that waiver. The Sections regarding invoicing, warranty and indemnity shall survive the termination of this Agreement. f U"' Version 1.08 November 2015 -onvergint Technologies Convergent rEc HNo:'19,ES nttp:nwww riattona ipa.orgr venoors/ragcs/wnvcrgutuecwt�tugma.a... fCompetitively solicited and publicly awarded by Region 4 Education Service Center :.� Contract #Rl70602 Contract Term: July 1, 2017 through June 30, 2020 d < Contract Highlights: i a Fire Alarm and Life Safety ` e Sound Systems and Communications c Security - Access Control, CCN, and Alarm Systems a Healthcare Technologies I o Industry leading global service -based systems integrator o Customer Service FA -F, 8 a.m. to 5 p.m. with service technicians on-call 2417 o Building Automation Vol, o� % l Pg. /o NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM ANY INSTRUMENT THAT TRANSFERS AN INTEREST IN REAL PROPERTY BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER'S LICENSE NUMBER Drainage Easement THE STATE OF TEXAS COUNTY OF BRAZOS Cherokee Drive KNOW ALL MEN BY THESE PRESENTS: GRANTOR(S): SMILING MALLARD DEVELOPMENT, LTD, a Texas limited partnership Grantor's Mailing Address: 3608 E. 29`h St., Suite 100 Bryan, Texas 77802 GRANTEE: BRAZOS COUNTY, TEXAS Grantee's Mailing Address: 300 East 26th Street Bryan, Texas 77803 Consideration: Ten and Nn/100 dollars (sinfl0) and other Pond and valuable consideration, the receint and sufficiency of which is hereby acknowledged. Property (including any improvements): All that certain lot, tract or parcel of land being 0.238 of one acre of land situated in the J. M. BARRERA SURVEY, Abstract No. 69, Brazos County, Texas and being a part of that certain Called 106.98 acre tract described in deed from Partners in Habitat Preservation, LLC to Smiling Mallard Development, Ltd. recorded in Volume 8765, Page 176 of the Official Records of Brazos County, Texas; said 0.238 of one acre being more particularly described as shown in Exhibit "A" attached hereto and made a part hereof for all purposes. Page 1 of 2 Vol. � � J Pg. /D? This non-exclusive easement conveyed herein is for the purpose of opening, constructing and maintaining a permanent channel or drainage easement in, along, upon and across said property described in Exhibit "A" together with the right and privilege at all times of the Grantee herein, its agents, employees and representatives of ingress and egress to and from said property for the purpose of making any improvements, modifications or repairs which the County deems necessary. As a part of the grant hereby made it is agreed between the parties hereto that any stone, earth, gravel or caliche which may be excavated in the opening, construction or maintenance of said channel or drainage easement may be removed from said property by the County. If required, rock riprap may be installed to prevent erosion. TO HAVE AND TO HOLD unto the said Brazos County, Texas as aforesaid, for the purposes and on the conditions set forth hereinabove, the property described in said Exhibit "A". When the context requires, singular nouns and pronouns include the plural. 4L Executed this � day of /y4, 2019. Smiling Mallard Development, Ltd., a Texas limited partnership By: Smiling Mallard Management, LLC, a Texas limited liability company, its general partner By: / ^ i Paul J. Clar..W- Acknowledgment STATE OF TEXAS CO NTYOF Q/tt12bS This instrument was acknowledged before me on — t 9 18 by Paul J. Clarke, Manager of Smiling Mallard Management, LLC, a Texas limited liability company as General Partner of Smiling Mallard Development, Ltd., a Texas limited partnership, on behalf of said limited partnership. o"`rvr�'• TRAVIS LStata INEK m Notary Ptilc, TexasComm.4021Note14 Notary Public, State of Texas Page 2 of 2 Vol, z / pg. / 6� 1722 Broadmoor Ste. 105 TRONG Bryan, Texas 77802 Phone: (979) 776 — 9836 knrj� URVEY %, LLC Fax: (979) 731— 0096 FIRM NO. 10093500 Email: curtis@strongsurveying.com V EXHIBIT "A" SHEET 1 OF 2 BRAZOS COUNTY CHEROKEE DRIVE DRAINAGE EASEMENT 0.238 OF ONE ACRE OUT OF THE SMILING MALLARD DEVELOPMENT, LTD. CALLED 106.98 ACRE TRACT VOLUME 8765, PAGE 176 J. M. BARRERA SURVEY, A-68 BRAZOS COUNTY, TEXAS FEBRUARY 7, 2018 All that certain lot, tract or parcel of land being 0.238 of one acre situated in the J. M. BARRERA SURVEY, Abstract No. 68, Brazos County, Texas and being a part of that certain Called 106.98 acre tract as described in deed from Partners in Habitat Preservation, LLC to Smiling Mallard Development, Ltd. Of record in Volume 8765, Page 176, Official Records of Brazos County, Texas, said 0.238 of one acre tract being more particularly described as follows: BEGINNING at a 1/2" Iron Rod with Cap set in the northwest right-of-way line of Cherokee Drive described as a 0.99 acre tract in Volume 13809, Page 32 for the most easterly corner, a 1/2" Iron Rod with Cap (Strong) found for the most northerly corner of said Called 0.99 acre tract bears N 38 ° 56'47 " E a distance of 565.11 feet, a 1/2" Iron Rod found for the most northerly comer of said Called 106.98 acre tract bears N 7 ' 56 '42 " W a distance of 846.25 feet; THENCE S 38 ° 56'47 " W, along the northwest right-of-way line of said Cherokee Drive a distance of 112.00 feet to a 1/2" Iron Rod with Cap set for the most southerly corner, a 1/2" Iron Rod with Cap found for an interior corner of said Called 106.98 acre tract bears S 33 ° 38'00 'W a distance of 460.53 feet; THENCE N 37 ` 30 ` 02 —W, a distance of 95.00 feei io a ir2" iron Rod with Cap set for the most westeriy corner, THENCE N 38 ° 56'47 " E, a distance of 112.00 feet to a 1/2" Iron Rod with Cap set for the most northerly corner, THENCE S 37 " 30'02 ' E, a distance of 95.00 feet to the PLACE OF BEGINNING AND CONTAINING AN AREA OF 0.238 OF ONE ACRE OF LAND MORE OR LESS, according to a survey performed on February 7, 2018 under the supervision of H. Curtis Strong, Registered Professional Land Surveyor No. 4961 and doing business under FIRM Number 10093500. North Orientation is based on rotating the northeast line of said Called 106.98 acre tract to Grid North NAD83(CORS2011) epoch 2010.00 State Plane Central Zone. 4961 Pg' NOTES: North Orientation is based on rololing the northeast line of 106.98 Acre Tract to Grid North 14A083 FCORS 2011) epoch 2010.001, State Plane Central SMILING MALLARD DEVELOPMENT Zone. (TRACT II Called 106.98 AC. All easements 'and/or utilities may 8765/176 not be shown ;on .this plot. A 1/2" Iron Rod w/Cop set of all Esml. Corners. 0 0 S 38056'47- W - 29.0T N 36023'40" E 101.58' 2 .......................460.53...' o._a...V2" I -F?. w/Cop 33°38'00" W for an Interior Corner of Called 106.98 c• N 38056'47" E LTD. 112.00' 0.238( F ONE ACREo O�batia°`�r� M Rack S 38°56'47' 1, H. Curtis Strong, Registered Professional Land Surveyor No. 4961, do hereby certify that this plot represents the results of an on the ground survey performed under my supervision during February 7, 2016, and is true and correct to the best of my knowledge. .I to a 2 I.R. W/ Cap Fnd. for Most Northerly Corner Called 0.99 Ac. BRAZOS COUNTY - CHEROKEE DRIVE 0.99 Ac. R.O.W. 13809/32 EXHIBIT"A" BRAZOS COUNTY CHEROKEE DRIVE 0.238 OF ONE ACRE DRAINAGE EASEMENT OUT OF THE SMILING MALLARD DEVELOPMENT, LTD. CALLED 106.98 ACRES VOLUME 8765, PAGE 176 J. M BARRERA SURVEY, A " 68 BRAZOS COUNTY, TEXAS SCALE: 1" = 50' FEBRUARY 7, 2018 SHEET 2 OF 2 TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Pursuant to the Texas Utility Code, Section 181.024, comes now FWP Holdings. LLC [company tame], hereinafter referred to as "Company" a Texas [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby petitions the County Engineer for the right to lay, construct, maintain, repair and/or operate a gas facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Facility to Cross Road Length of TYPE OF CONSTRUCTION Road Name &Block Number Crossing (CIIECKONE) Bored lacked Driven Cased Facility to Parallel County Road Within Rieht-Of-Wav Road Name and Black Number From To Depth Distance Dill Shaw Tap Road 30°44'50.73"N 30043'57.98"N On Surface 6,200 Feet 96020'25.16"W 96020'56.76"W Wilcox Lane 30045'46.86N 30045'12.63"N On Surface 3,600 feet 96020'55.89"W 96021'02.05"W CONSTRUCTION TYPE 10" Diameter Wall Thickness Material Specification Polyurethane (Flat Hose) Maximum Operation Pressure 200 PSI The location and description of the proposed installation and appurtenances must be fully shown on the attached detailed drawings. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 7 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60"' day, Company will be required to apply for a new permit. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this permit shall be kept at the job site any time work is being performed. It is expressly stipulated that this Permit is a license for permissive use only and that the placing of facilities upon public property pursuant to this permit shall not operate to create or vest any property right in said holder. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the County's right, title and interest in the land to be entered upon and used by the holder and the holder will at all times assume risk of and indemnify, defend and save ha ny and all loss, damages, cost or va ° Pg. �� expense arising in any manner on account or the exercise or attempted exercise by said holder of the aforesaid rights and privileges. Any deviation from these specifications must be approved by Brazos County Engineer's Office or its designated representative. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Applicant agrees to comply with all rules of the County Commissioners and the County Engineer in construction of said installation attached hereto as BRAZOS COUNTY DESIGN STANDARDS AND SAFETY PRECAUTION REQUIREMENTS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY and incorporated herein for reference. in the event Company jails to obtain a permit prior to the installation or does not install utilities in compliance with installation requirements set forth herein (Le. depth, location, etc), Company assumes all financial responsibithy far damages and/or destruction oflines, cables, etc. based upon ifs failure to comply with Brazos Couno, requirements. Applicant agrees that if Brazos Cmuhoy demonstrates a violation of the terms of this policy, Applicant stipulates that requisites for injunctive relief exist and that Brazos County is entitled to relief enjoining any conduct by applicant which is contrary to the policies. This permit is a rcrocable permit. Brazos Couno, reserves the right to revoke this permit at any time, in the sole discretion of Brazos County, for interests of public health, safeo, or welfare, or for failure to repair any damages upon demand, orfor any other reason deemed sufjiclent by Brazos County. In sire event Company falls to comply with any or all of the requirements as sel forth herein, the County may take such action as it deems appropriate to compel compliance. The County Engineer farther retains the right to revoke this Permit by verbal notfhcaton to the Applicant/Company. Failure to obtain this permit andlor nothfy site Count• Engineer's Office within 24 haters of beginning construction shall constitute grounds far jab shutdaim. By signing below, i certify that 1 am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this permit. -JP Campany,Na�w Ec%G.q�-C7G I lite/OZbO Wes��4 Rc , Address / 5A -FC -7 -70q Z City state Zip 713 - 9S2-S�33 Phone N ober ne,t"x5ru,cer. LIZ- Email: lZ Email: r Vol. Po.. ��z WATER UTILITY APPROVAL Brazos County offers no objection to the proposed location tof the utility in the County right of way as shown by accompanying drawings and notice dated .Z—" A 3 5 — � except as noted below: EXCEPTIONS: (Month/Day/Year) Brazos County Road Administrator I w --�� - --- Zoo i ROAD RIGHT-0F41VAY L T R.4 CENTER UNEOFCOUNTYROAD PLAN VIEW CENTER LINE TYPICAL SECTION n � 1" SHOW NORTH ARROW u COUNTY ROADII S6,ay 1, IN CROSSING ROAD OR GOING ALONG RIGHT-OF-WAY, SHOW DEPTH 8 LOCATION OF CONSTRUCTION IN TYPE SECTION 8 PLAN 2. IN PLAN VIEW SHOW DISTANCE FROM YOUR CONSTRUCTION TO NEAREST INTERSECTION 3. IF ABOVE PLAN VIEW AND/OR TYPE SECTION IS NOT APPLICABLE, THEN SHOW APPLICABLE PLAN AND/ OR SECTION PLAN VIEW CENTER LINE s 43 C7 4 ` a TYPICAL SECTION (3 SNOW NORTH ARROW COUNTY ROADi( Cei i IN CROSSING ROAD OR GOING ALONG RIGHT-OF-WAY, SHOW DEPTH 8 LOCATION OF CONSTRUCTION IN TYPE SECTION 8 PLAN 2. IN PLAN VIEW SHOW DISTANCE FROM YOUR CONSTRUCTION TO NEAREST INTERSECTION 3- IF ABOVE PLAN VIEW ANWOR TYPE SECTION IS NOT APPLICABLE, THEN SHOWAPPLICABLE PLAN ANDIOR SECTION At n 3 §} '/ :* [7S§ : � +1� � $dry ° � � {�� ♦+, 4 �� 2 Y p..i '1 moo\ J `SP s SSOG s 3 EDW �7 Y C�•'� � i/cnJft nr' L z At n 3 §} '/ :* [7S§ : � +1� � $dry ° � � {�� ♦+, 4 �� 2 Y p..i '1 moo\ J `SP s s 3 s y C�•'� � i/cnJft nr' L z At n 3 §} '/ :* [7S§ : � +1� � $dry ° � � {�� ♦+, 4 �� 2 Y p..i '1 moo\ 'V r � y ST, v w At n 3 §} '/ :* [7S§ : � +1� � $dry ° � � {�� ♦+, 4 �� 2 Y p..i '1 moo\ BRAZOS COUNTY ROADWAY SAFETY AND ROAD PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements I. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements I. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration of the job. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions must be made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires _specific nighttime traffic control measures pursuant to the TMUTCD; FV 0 17: 1 - -- -Pgi� 7 b. If construction is within ten (10) feet of the roadway; or c. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Desrrn Standards I. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Teras Ulilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. 3. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lines must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right -of --way). Power— 0 to 2 feet, nominally I' Phone — 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval ofeach utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (I) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; c. TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c, based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said band amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Enreraencv work I. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 hours of beginning construction/repairs. This will allow the County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to existing facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. High Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Type of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than [0' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum S. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of - Way. Transmission tines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves -the ftnal,customer. 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ApvhNY d 77arnaydlOa rn/7prorc„ opal TRAFFIC CONTROL PLAN CONVENTIONAL ROAD SHOULDER WORK TCP (2—I)-12 Brazos County Job Description Last Updated: 10/01/2016 MAR 131010 Template ReWsiw 12 0811512012 I� Class Number: 1519 Title: Detention Officer - Temporary Pay Group 16 Department: ShenffJail Admin. — — --- Status: _... N Exempt --- -- --- Reports To: --- ------- Sergeant -Jail Division _FY ----------------------------------- Approved Date: --on -------- --------------------------------------------- Category: Protective Service Workers — — — — Position End Date: _— — — _EEOC 09/30/2018 Temporary Employee l Signature: General Provides corrections services Involving the health, safety, and security of Inmates and the public in the Detention facility; monitors prisoners' activities; and maintains necessary records. Essential Duties: — — Other duties may be assigned. Adheres to the Culture, Mission and Values of the Brazos County Sheriff's Office; Follow the Inmate Behavior Management philosophy; Follow the Direct Supervision model of inmate supervision; Observes and supervises Inmates; Performs searches of inmates and persons entering the secured area of the Brazos County Detention Center, Supervises, schedules and documents activity within the jail, Including recreational activities, religious activities, educational activities, work activities, telephone activity, family visitations, unclothes searches, library and educational activities, mall activity, head counts of Inmates, inmate transportation, riots and disturbances, feeding of Inmates, and dispensing of medication; Conducts inspections, shakedowns, and inmate searches, including searching inmates and cells for contraband Items; Dresses out inmates and puts them in their cells; Pulls Inmates for visitation, recreation, and other activities; May transport Inmates between various facilities; Completes necessary reports and documents; Enters inmate information Into the computer, and maintains and updates Inmate records; Inspects and maintains safety equipment, detection and alarm systems; Assists with distributing medications to Inmates; Intervenes and resolves crisis situations such as fights and medical emergencies, Including physical restraint of inmates; Conducts head counts of inmates; Serves meals to inmates; Supervises work performed by Inmates; and Operates Detention Center and master control panel. Employees in this Job classification that are licensed by the Texas Commission on Law Enforcement and Appointed by the Sheriff as a Deputy Sheriff will have the additional essential duty to serve warrants, enforce state laws, serve civil process, and act as a peace officer of the States----- --- Other Duties as assigned. 1._/-) _ Su ervision Received; GIVen. From Sergeant, Jail Division This is a non -supervisory position. Education Required: High school graduation or its equivalent. Preferred: Experience Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The T listed below are representative of the knowledge, Will, andior ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: -------_----_ —__- ---_ -- - _ Certificates, Licenses, Required: Basic certification as a jaller from the Texas Commission on Law Enforcement Officer Standards and Education (TCLEOSE); upon hiring or must be obtained within twelve (12) months of employment; and valid Texas motor vehicle operators license. Preferred: Pg. V. ��� Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this lob. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books and stacks of records, and occasionally must lift and/or move objects weighing 100 pounds or more. Specific vision abilities required by this job Include close vision, distance vision, peripheral vision, color vision, and ability to adjust focus. ------ ... O --'M ---Skills---,8 nowledge,- Kl .. __.__._.__._..------------------------- Abilities Typical: Requirements of Texas Commission on Jail Standards; Texas penal code; Teras criminal and civil laws; first aid procedures; use of fire and safety equipment; department policies and procedures; self-defense tactics; and computers. Operate computers, fire and safety equipment, and firearms; read and write reports, letters, and - memos; perform basic mathematical calculations; analyze data; follow instructions; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers, prisoners, and the general public. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable Individuals with disabilities to perform the essential functions. The nolse level in the work environment is usually high. While performing the essential duties of this job, the employee is constantly required to work closely with others as part of a team. The employee is frequently required to perform multiple tasks simultaneously, and to respond to emergency situations In which there Is the possibility of danger or physical abuse. 1:L /S g Duane Peters Date County Judge F 1i Pg. / . BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2017-2018 BUDGET YEAR NO. 17/18 26.1-26.2 On this the 2nd day of April 2018 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 2nd day of April 2018 the Court heard and approved abudget amendment for the 2016-2017 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 5 September 2017, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 2nd day of April 2018. THE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By._ Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget Vol: — p® BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 17(18 .26.1 4!212018 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease General Fund Constable Pct. Sl De amnental Support 700.10 General Fund Constable Pct. �I Re airs & Maint. 373.00 General Fund Constable Pct. PI Contractual Services 327.10 3?7.10 0100 30101100 60320000 CR —CoplerfPrinoerfFaxStppIies Firearms Readiness 373.00 0100 30101100 65320000 DR Equipment - Maintenance 373.00 0100 30101100 71020000 DR Computer Connacts 327.10 Constable Pct. kl Reallocation of funds to thea r0 riate account to cover the rcoair cost for a handheld radar and to renew the Ticketmriterwarran . It rnnm; V21t Ar Acc`ountikr' Ses Ohh , f a'vit-";-.:�.,'d FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 30101100 60170000 CR 3?7.10 0100 30101100 60320000 CR —CoplerfPrinoerfFaxStppIies Firearms Readiness 373.00 0100 30101100 65320000 DR Equipment - Maintenance 373.00 0100 30101100 71020000 DR Computer Connacts 327.10 Vii: -91 p9- 9 - � - I BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 17118 - 26.2 41212018 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease Records Management Fund Records Management Minor Acquisitions 995.00 Records Management Fund Records Management Re airs & Maint. 995.00 FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 1900 50000100 67203000 CR Minor Computer Hardware 995.00 19Co 50000100 65320000 DR Equipment - Maintenance County Records Management Reallocation of funds to the appropriate account to cover the extended warranty for the Scan Pro 3000. Vol. .� % % P9. 1.2- rsu�c FUND DIV ACCT DRICR ACCOUNT NAME Increase Decrease 1900 50000100 67203000 CR Minor Computer Hardware 995.00 19Co 50000100 65320000 DR Equipment - Maintenance 995.00 Vol. .� % % P9. 1.2- PERSONNEL CHANGE OF STATUS REQUESTS Commissioner Court Date: April 03, 2018 Department Submitting Information: Human Resources Purpose of Submissions: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To Information Technology Juvenile Services — Detention Sheriffs Office— Detention Villalpando, Christopher L. Change of Status Singletary, Robert E. Separation Branch, Erika L. Employment Knighton Jr., Daryl Employment Sever, Eric T. Employment k, County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) i101:?% Pg, I