HomeMy WebLinkAbout2018-03-06 10:00AM REGULAR MEETINGBRAZOS COUNTY
BRYAN,TEXAS
NOTICE OF MEETING AND AGENDA
BRAZOS COUNTY COMMISSIONERS COURT
4,16 C!V 1 Tv
THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET
IN REGULAR SESSION ON MARCH 6, 2018 AT 10:00 AM IN THE
COMMISSIONERS COURTROOM OF THE COUNTY
ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106,
BRYAN, TX 77803
1. Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Commissioner Catalena
2. Call for Citizen input and/or concerns
3. Presentations and/or Discussions
Presentation by the Brazos County Master Gardeners.
Consider and take action on agenda items 4-22:
4. Proclamation 18-019 declaring the calendar year of 2018 to be the 100th Anniversary of
the Extension Service Club.
5. Acceptance of $100 donation from Insurors of Texas. Funds will be used to purchase
the Grand Prize for the Health & Safety Expo.
6. Acceptance of 4 - $25 gift cards from Blue Cross Blue Shield of Texas. Gift cards are
being used for raffles during the TAC HEBP Wellness meetings.
7. Request from Expo for the following personnel reclassifications with effective date as of
March 10, 2018.
• a. The following change will have a decrease to the Expo's budget in the amount
of $776.00.
o Decrease Event Coordinator 11, Class Code 0939 Position 1, Group 22
Step 3 to Group 22 Step 2, Pay Code 013
• b. The following change will have an increase to the HOT Fund's budget in the
amount of $826.00.
t±!
� �y. a"7° I
o Increase Marketing & Sales Manager- Inside, Class Code 0852 Position 1,
Group 22 Step 4 to Group 22 Step 5, Pay Code 013
8. Request from Facilities Services for the following personnel request with effective date
as of March 10, 2018. This change will have an increase to Facilities Services budget in
the amount of $2,480.00.
• a. Increase Maintenance Tech 11, Class Code 0713 Position 1, Group 18 Step 7
to Group 18 Step 9, Pay Code 014
• b. Increase Maintenance Tech 11, Class Code 0713 Position 5, Group 18 Step 9
to Group 18 Step 10, Pay Code 014
9. Approval of the following job descriptions:
• a. Class Code 0282, Nurse Practitioner/PA for Employee Health and Wellness
Clinic
• b. Class Code 0284, Nurse for Employee Health and Wellness Clinic
• c. Class Code 0286, Medical Clerk for Employee Health and Wellness Clinic
10. Approval to purchase a 2018 Ford Explorer in the amount of $26,412.00 for the Brazos
County Juvenile Department (1 unit).
11. Extension of Contract #2016-141 R for Uniform Rentals with Aramark Uniform Services.
12. Extension of Contract #17-288R for Solid Waste Hauling and Recycling with Texas
Commercial Waste.
13. Approval of contract and award of RFP # 18-041 Merchant Services. Recommendation
of the evelauation committee is to award to Jet Pay.
14. Permission to Advertise RFP # 18-094 Pharmaceuticals.
15. Award of bid # 18-109 Heavy Machinery Rental. Recommended award: Mustang Rental.
16. Award of Bid # 18-110 Motor Grader Blades. Recommended award: Valk
Manufacturing.
17. Approval of the following committee to evaluate RFQ # 18-111 Appraiser:
• a. Duane Peters
• b. Darrell Kolwes
• c. Prarthana Banerji
• d. Legal (non-voting)
• e. Purchasing (non-voting)
18. Expenditure Journal Entries
• Expenditure Journal Entries FY 17/18 020111-020116
19. Tax Refund Applications for the following:
• a. Keith B. & Susan L. Toomer - Overpayment $33.79
• b. Ray & Martha Record - Overpayment $60.00
• c. Joel Patrick Collier - Overpayment $60.00
• d. Holly May Paskey % Holley May Paskey Colbert - Overpayment $570.67
• e. Lorace Edward & Lora Catterson, Jr. - Overpayment $23.77
• f. American Enterprises - Overpayment $9.47
• g. John R.Beaty & Tanja V. Nagles - Overpayment $54.00
• h. Vanderbilt Mortgage - Overpayment $35.17
20. Budget Amendments.
Budget Amendments FY 17/18 22.1-22.9
Vol. a2 6 8 Pg'.
21. Personnel Change of Status.
Personnel Action Forms
22. Payment of Claims.
23. Acknowledgement of the Investment Report for quarter ending 12/31/17.
24. Acknowledgement of monthly reports submitted in February 2018.
25. Acknowledgement of the MHMR Authority of Brazos Valley Independent Auditors
Report and Financial Statements for the year ended August 31, 2017.
26. Acknowledgement of the City of Bryan and Brazos County Economic Development
Foundation I ndependent Auditors Report and Financial Statements for year ended
September 30, 2017.
27. Acknowledgement of the Brazos Valley Convention and Visitors Bureau dba Experience
Bryan College Station Independent Auditors Report and Financial Statements for years
ended September 30, 2017 and 2016.
28. Acknowledgement of the Bryan -College Station Chamber of Commerce Independent
Auditors Report and Financial Statements for year ended September 30, 2017.
29. Sheriff's report on inmate population.
30. Announcement of interest items and possible future agenda topics.
31. Call for Citizen input and/or concerns
32. Adjourn.
PUBLIC COMMENTS
Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four
minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at
the Commission meeting. Members of the public are reminded that the Brazes County Commissioners Court is a Constitutional
Court, with both judicial and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a
Constitutional Court, the Brazes County Commissioners Court also possesses the power to issue a Contempt of Court Citation
under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular,
Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to,
and/or addressing the Court; in participating in public discussions before the Court; and in all actions in the presence of the
Court. Those members of the public who are inappropriately attired and/or who do not conduct themselves in an orderly and
appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order and/or continued disruption of
the meeting may result in a Contempt of Court Citation.
It is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or
group. Neither is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity
of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. Accordingly,
profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial,
ethnic or gender slurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions:
1. cancellation of a speaker's time;
2. removal from the Commissioners Court;
3. a Contempt Citation; and/or
4. such other and/or criminal sanctions as may be authorized
under the Constitution, Statutes and Codes of the State of Texas.
The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenda properly posted
prior to the meeting. During the public comment period, speakers may address matters not listed on the published agenda. The
Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court. However, responses
from the County Judge or Commissioners to unlisted public comment topics could become deliberation on a matter without
notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge
and/or Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing
policy in response to an inquiry or to ask that a matter be listed on a future agenda. See Texas Open Meetings Act Section
551.042.
12VLHNcUIs] 21
Any invocation that may be offered before the official start of the Court meeting shall be to and for the benefit of the Court. The
views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not
necessarily represent the religious beliefs or views of the Court in part or as a whole. No member of the community is required to
attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business
of the Court.
The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX77803 is
wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two
working days before the meeting. To make arrangements, please call (979) 361-4102.
MINUTES
MARCH 6, 2018
BRAZOS COUNTY COMMISSIONERS COURT
REGULAR MEETING
A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the
Brazos County Commissioners Courtroom in the Administration Building, 200 South
Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday,
March 6, 2018 with the following members of the Court present:
Duane Peters, County Judge, Presiding;
Steve Aldrich, Commissioner of Precinct 1;
Sammy Catalena, Commissioner of Precinct 2;
Nancy Berry, Commissioner of Precinct 3;
Irma Cauley, Commissioner of Precinct 4;
Karen McQueen, County Clerk.
The attached sheets contain the names of the citizens and officials that were in
attendance.
Invocation and Pledge of Allegiance
- U.S. and Texas Flag - Commissioner Catalena
2. Call for Citizen input and/or concerns
There was no citizen's input.
3. Presentations and/or Discussions
Presentation by the Brazos County Master Gardeners.
Sally McGehee and Peggy Calliham with the Brazos County Master Gardeners thanked
the Court for their support and for coming out to tour the facility and gardens. Mrs.
McGehee stated that the volunteers work many hours to educate citizens about
gardening. She showed the Court a check in the amount of $169,945 to represent the
number of hours volunteers serve. Mrs. McGehee said the Texas Master Gardener's
State Convention will be held April 3, 2018 through April 6, 2018 on the Texas A&M
campus.
Mrs. Calliham stated that there is always a need for more volunteers.
Consider and take action on agenda items 4-22:
4. Proclamation 18-019 declaring the calendar year of 2018 to be the 100th Anniversary of
the Extension Service Club.
The Court approved a Proclamation recognizing the calendar year of 2018 as the 100th
Anniversary of the Extension Service Club. The Court joins with the Mayors of the Cities
of Bryan and College Station and commends the Texas A&M AgriLife Extension
Agency and Club for their positive impact on the residents of Brazos County.
A copy of the proclamation is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
5. Acceptance of $100 donation from Insurors of Texas. Funds will be used to purchase
the Grand Prize for the Health & Safety Expo.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
6. Acceptance of 4 - $25 gift cards from Blue Cross Blue Shield of Texas. Gift cards are
being used for raffles during the TAC HEBP Wellness meetings.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
7. Request from Expo for the following personnel reclassifications with effective date as of
March 10, 2018.
• a. The following change will have a decrease to the Expo's budget in the amount
of $776.00.
Decrease Event Coordinator II, Class Code 0939 Position 1, Group 22
Step 3 to Group 22 Step 2, Pay Code 013
• b. The following change will have an increase to the HOT Fund's budget in the
amount of $826.00.
o Increase Marketing & Sales Manager- Inside, Class Code 0852 Position 1,
Group 22 Step 4 to Group 22 Step 5, Pay Code 013
Vol. Y i y. 9�.�
A copy of the position control changes is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
Request from Facilities Services for the following personnel request with effective date
as of March 10, 2018. This change will have an increase to Facilities Services budget in
the amount of $2,480.00.
• a. Increase Maintenance Tech 11, Class Code 0713 Position 1, Group 18 Step 7
to Group 18 Step 9, Pay Code 014
• b. Increase Maintenance Tech II, Class Code 0713 Position 5, Group 18 Step 9
to Group 18 Step 10, Pay Code 014
A copy of the position control changes is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
9. Approval of the following job descriptions:
• a. Class Code 0282, Nurse Practitioner/PA for Employee Health and Wellness
Clinic
• b. Class Code 0284, Nurse for Employee Health and Wellness Clinic
• c. Class Code 0286, Medical Clerk for Employee Health and Wellness Clinic
A copy of the job descriptions is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
10. Approval to purchase a 2018 Ford Explorer in the amount of $26,412.00 for the Brazos
County Juvenile Department (1 unit).
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Sammy Catalena. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
11. Extension of Contract #2016-141 R for Uniform Rentals with Aramark Uniform Services.
A copy of the extension of contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
12. Extension of Contract #17-288R for Solid Waste Hauling and Recycling with Texas
Commercial Waste.
A copy of the extension of contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
vot. f a G B -Pg. 9� 1
Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
13. Approval of contract and award of RFP # 18-041 Merchant Services. Recommendation
of the evelauation committee is to award to Jet Pay.
A copy of the contract is attached.
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
14. Permission to Advertise RFP # 18-094 Pharmaceuticals.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
15. Award of bid # 18-109 Heavy Machinery Rental. Recommended award: Mustang Rental.
A copy of the bid tabulation and contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
16. Award of Bid # 18-110 Motor Grader Blades. Recommended award: Valk
Manufacturing.
A copy of the bid tabulation and contract is attached.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
17. Approval of the following committee to evaluate RFQ # 18-111 Appraiser:
• a. Duane Peters
• b. Darrell Kolwes
• c. Prarthana Banerji
• d. Legal (non-voting)
• e. Purchasing (non-voting)
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
18. Expenditure Journal Entries
• Expenditure Journal Entries FY 17/18 020111-020116
A copy is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
19. Tax Refund Applications 'for the following:
• a. Keith B. & Susan L. Toomer - Overpayment $33.79
• b. Ray & Martha Record - Overpayment $60.00
• c. Joel Patrick Collier- Overpayment $60.00
• d. Holly May Paskey % Holley May Paskey Colbert - Overpayment $570.67
• e. Lorace Edward & Lora Catterson, Jr. - Overpayment $23.77
• f. American Enterprises - Overpayment $9.47
• g. John R.Beaty & Tanja V. Nagles - Overpayment $54.00
• h. Vanderbilt Mortgage - Overpayment $35.17
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
20. Budget Amendments.
Budget Amendments FY 17/18 22.1 - 22.9
22.1 Transfer funds from Non -Departmental to Juvenile Court Referee.
22.2 Transferfunds from Non -Departmental to Sheriff's Office - Jail.
22.3 To recognize equipment donated from the City of College Station to Sheriff's
Office.
22.4 Reallocate funds for District Attorney.
22.5 Transfer of funds from Capital Improvement Fund to Information Technology,
Sheriff's Office, and Constable, Precinct 2.
22.6 Reallocate funds for Health and Life Fund.
22.7 Transfer funds from Information Technology Services to Information Technology
Admin, Sheriff's Office; Constable, Precinct 1; Constable, Precinct 2; Constable,
Precinct 3; Constable, Precinct 4; Community Supervision; County Attorney; District
Attorney; and Emergency Management.
22.8 Reallocate funds for General Improvement Fund.
22.9 Transfer funds from Non -Departmental to Purchasing Department.
Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by
Commissioner Steve Aldrich. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley,
Peters.
21. Personnel Change of Status.
Personnel Action Forms
A copy of the Personnel Change of Status requests is attached.
Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner
Nancy Berry. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
22. Payment of Claims.
Claims 8001511-8001762
Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner
Irma Cauley. Passed. 5-0. Ayes: Aldrich, Berry, Catalena, Cauley, Peters.
23. Acknowledgement of the Investment Report for quarter ending 12/31/17.
The Court acknowledged receipt of the Investment Report for quarter ending December
31, 2017. A copy of which is attached to and made a part of these minutes.
24. Acknowledgement of monthly reports submitted in February 2018.
The Court acknowledged receipt of the Extension Service reports submitted in February
2018 and acknowledged receipt of reports from the following County and Precinct
Offices showing revenues collected and remitted to the County Treasurer:
County Clerk
District Clerk
Justice of the Peace Precinct 1
Justice of the Peace Precinct 2
Justice of the Peace Precinct 3
Justice of the Peace Precinct 4
Constable Precinct 1
Constable Precinct 2
Constable Precinct 3
Constable Precinct
25. Acknowledgement of the MHMR Authority of Brazos Valley Independent Auditors
Report and Financial Statements for the year ended August 31, 2017.
The Court acknowledged receipt of the MHMR Authority of Brazos Valley financial
report for year ended September 30, 2017.
26. Acknowledgement of the City of Bryan and Brazos County Economic Development
Foundation Independent Auditors Report and Financial Statements for year ended
September 30, 2017.
The Court acknowledged receipt of the City of Bryan and Brazos County Economic
Development Foundation financial report for year ended September 30, 2017.
27. Acknowledgement of the Brazos Valley Convention and Visitors Bureau dba Experience
Bryan College Station Independent Auditors Report and Financial Statements for years
ended September 30, 2017 and 2016,
The Court acknowledged receipt of the Brazos Valley Convention and Visitors Bureau
dba Experience Bryan College Station financial report for years ended September 30,
2017 and 2016.
_.2:L L..
28. Acknowledgement of the Bryan -College Station Chamber of Commerce Independent
Auditors Report and Financial Statements for year ended September 30, 2017.
The Court acknowledged receipt of the Bryan -College Station Chamber of Commerce
financial report for year ended September 30, 2017 .
29. Sheriff's report on inmate population.
Wayne Dicky, Jail Administrator stated there were 609 inmates in jail, 523 inmates are
male and 86 are female, 42 have electronic monitors and 19 are pending for monitors.
30. Announcement of interest items and possible future agenda topics.
Commissioner Berry reminded everyone that the Brazos County Wellness Clinic is now
open and available for appointments.
31. Call for Citizen input and/or concerns
There was no citizen's input.
32. Adjourn.
vol. "2- t, 4 0
The foregoing minutes of the Commissioners Court meeting held March 6, 2018 have
been examined and are approved in open Court this 3rd day of April 2018, in Bryan,
Brazos County, Texas.
Duane Peters
County Judge
(A:a�
Sa y Catal a
Commissioner. Precinct 2
rrma t-awey
Commissioner, Precinct 4
Attest:
Karen McQueen
County Clerk
'-zd!4y
Steve Aldrich
Commissioner, Precinct 1
Nancy Berr
Commissioner, Precinct 3
COMMISSIONER COURT MINUTES OF
MARCH 6, 2018
ARE CONTINUED IN VOLUME 269 PAGE 1
[vol.
pg..36)�,
COMMISSIONER COURT MINUTES OF
MARCH 6, 2018
ARE CONTINUED FROM VOLUME 268
Vol. g P9•
Pg I of _Z
BRAZOSCOUNTY
COMMISSIONER'S COURT
DAY OF thjg::�,
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COMMISSIONER'S COURT
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G,: the cities of Bryan and College Station and the County of Brazos, Texas,
recognize the importance of education agencies that serve their citizens, and
one such agency, the Texas A&M AgriLife Extension Service (formerly Texas
Agricultural Extension Service), is supported locally by the Extension Service
Club, and
the Extension Service Club is a Brazos Valley women's group established to
promote fellowship within the employee family of Texas A&M AgriLife
Extension and to support Iocal communities through service, and
WLM4.. the Extension Service Club annually identifies varied community organizations
to assist through its members' donations of time, money, or needed items, and
the Extension Service Club, founded in 1918, is celebrating its 100 -year
anniversary, and
to mark the centennial anniversary, an Aggie Century Tree sapling has been
gifted in the club's honor to The Gardens on the campus of Texas A&M
University, and
we ask the citizens of the Brazos Valley to join us in acknowledging this
distinguished group for its 100 years of continuous service to our area.
are• I, Andrew Nelson, Mayor of Bryan, Texas, and I, Karl Mooney, Mayor of
College Station, Texas, and I, Duane Peters, Brazos County Judge, affirm that
acting on behalf of our respective city councils and commissioners court, do
hereby proclaim the calendar year of 2018 to be:
The 1001h Anniversary of the Extension Service Club
and recognize its former, current, and future members for their support of Texas A&M
AgriLife Extension and for the Club's positive influence and ongoing impact on the residents of
Bryan, College Station, and Brazos County.
CITY OF BRYAN
Andrew Nelson, Mayor
CITY OF COLLEGE STATION
Karl P. Mooney, Mayor
RAZOSCOLN
)JLtzz�h
Duane Peters, County Judge
�P/ q1q1r 'l / .
T
J
BRAZOS COUNTY, TEXAS
ACCEPTANCE OF DONATED/AWARDED PROPERTY
` DONATION OF COUNTY PROPERTY
Date: -.9-1a l 4 O
QAcceptance of Donatcd/Awarded Property ❑ Donation of County Property
(Awarded property requires signed court documentation)
Acceptance of Donated Inmate Property.
(Requires signed inmate documentation - NO VALUE ASSESSED)
Item Description: G t�C ,YS tl� T``��� 1''1J Ac�t"- 0S O' P�'�
E1rcu Yi Vrb2f' i �1L n�X� 1 : Y4�t E>�J
Please provide all Information requeste below as applicn It to [ property being -accepted or donu ed. Forms containing any blank
fields will be returned for completion.
Make: Model: Year: SNNIN #:
❑ Functional ❑ Non -Functional. Explain if Non -Functional
Additional Description/Information:
Estimated Value:
Check the appropriate account based on
estimated value of property being accepted:
61235000 (Donation - Other)'
b0010000 (No Asset Tag - Undcr S500)
❑ 67010000(M in., Property - 5500- 54999)
❑ 80010000 (Capital Property -over $5000)
Check box for Capital Asset (value/initial cost is over 55000)
Check the appropriate entity property
donated to:
Government Entity:
Other (Due to Statuatory
requirements priorapproval
is required by Purchasing:
Organization Name
'Donation - Other to be used for fiords donated to Bravos Coamv for use ofa non-cauntn erneuditure.
I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon
approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or
reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating,
maintenance and insurance costs.
Requesting Department: l r'
Department Namc 4"uthori*zSign,
Organization Receiving Donated Property:
Authorized Signature
pp ved by Commis oncrs C onch' _(_d_ day of _Q4-� Z�
missioncrs Court Approval
I
BRAZOS COUNTY, TEXAS
ACCEPTANCE OF DONATED/AWARDED PROPERTY
0 DONATION OF COUNTY PROPERTY
Date- �Ia-7 I "
Wcccplancc of Donated/Awarded Property ❑ Donation of County Property
(Awarded property requires signed court documentation)
❑Acceptance of Donated Inmate Property
(Requires signed inmate documentation - NO VALUE ASSESSED) `_- rr� ��--,, .. �tt y ,y",t�,��,/"�'/"y'y
Item Description: 4 $ r (� vo+H ' a-- w yt�y
Please provide all information requesh elow as nppwlcae�-tffolrtrls property being accepted or donated. Forms containing any blank'
fields will be returned for completion.
Make: Model: Year: SNNIN #:
❑ Functional ❑ Nan -Functional. Explain if Non -Functional
Additional Description/information:
Estimated Value: Check box for Capital Asset (value/initial cost is over $5000)
Check the appropriate account based on
estitttated value of property being accepted:
05'61235000 (Donation - Other) -
60010000 (No
ther)•60010000(No Asset Tel, - Under 5500)
❑ 67010M(Minor Property -5500-$4999)
❑ 8001COM (Capital Property -Over $5000)
'Donation - Other to
Check the appropriate entity property being
donated to:
Government Entity:
Other (Due to Statuntory,
requirements priorapproval
is required by Purchasing:
to Braeos Counn, for use ofa nan-couniv expenditure.
1 certify that the above mentioned item has been'donated or awarded to Brazos County. This item has been received in good faith and upon
approval by Commissioner's Court will become a pan orthe General Fixed Asset Account of Brazos County. The detennination to accept or
reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating,
maintenance and insurance costs.
Requesting Department: l 1 1
Department Name horized Sin turc
Organization Receiving Donated Property: —�
Authorized Signature
Z
by Co issto rs un on this it— day of
Commissioners Court Ap roval
Vol. �9 pg.
Letter Dale: 1/4/7018
GOemivc Date: 3/10/2019
Agenda Dote: 3/6/2018
BRA%OS COUN Y,'i'EVAS
REQUESTED POSITION CONTROL CII ANCES'rO ADOPTED BUDCE'I'
I IOT Funds - 1'rora lcd
For the Year Ending Seplember 30, 2018
Ifiweekly/ Bare
Batik Vay IGtdget Ilogrly Budget
NF: I' RESULT:
0
526.00
Total Cost $ 82600 Inca {c l0 11'1Ny''Y
to
Increase/
Inueasel
Inaoase)
Salary+
Ucp:u't.
'rifle Clans 1'nvt.
Crvngl Stene Code ❑ours hate
\1m'it
Regngel:
Inercase step by 2
Prom:
110te1 Oecup:mcv9'ax Fund
FV 18 Adnpted Salwv
11003500
Marketing & Sales Mang- InsideOS52 1
__ 32, 4 - X013 b� .y 3,064 80 .
" 06,443.00:
TO:
PICA
No, FV IS Requested Sxlary
.� .,.{V/C�
11002500
Marketing&SelasMang Insult„0852 1
7�0,13„ 11,0
. �.�
1400' e
10"SUIX:
rnci�
Ac10a1
27,518.40
NF: I' RESULT:
0
526.00
Total Cost $ 82600 Inca {c l0 11'1Ny''Y
to
Increase/
Inueasel
Inaoase)
Increasel
Inueesel
0>u'rus<t
(1]mr,sq
i�crwel
n>a )
l�'�el
i£,r
r
lhungdo� 1l nlic.d/
Salaries
PICA
Ih•tirammnt
.� .,.{V/C�
mm..t Duval
5130000 53100000 53200000 53800000 53900000 MedicallFlex
676,00 5200 96.00 2.00 -
For Budget Office Use:
:76.00 $ 52. 96.00 $ 2.00 $ - $ -
Approved by
91
BRA/_o6 COUNIN, TEXAS
REQur• 'PED POSITION CONTaoL CHANGES TO ADOPTED IluocET
110'r Funds -Amoral
For the Year Ending September 30, 2018
I -cue, Dnte:
I MPO I s
Incransel
Inoreesal
Increese!
((Rcrevul
F,Hbclive Date:
3/10/3018
(IMlmtt)
Ok'c[ua1
Iliweeldy/
Itme
Agenda Date:
3!6/2018
Basic Pay
Budget
Ilmrrly
6udgel
y(��
lLrcnq,Ioy Af cdicnl/
SAariea
FICA
Retirement
SaLny+
Depart.
'rule class
Post G'nnu Snips code
(lours
Unit,
Ale,it
1 entnest:
lncrcase step I,y 2
Prom:
Ilmel Omipancy'raa Fund
FY Is Adoynni salary
11003500
NIarkeling & Sales Ming Inside, 0852,
l „22y' 4' `OI3
.IS
ynC `,'�'a
x,064 80
53,685.
New FYIt enuested Salarc
11002500
Murkcling !Sales Mang Inudu,0R5&.,
I n``;O.I,]
6
116861=':155,03100 !,
Acetal
55,036.60
Sr I' RbSUL r:
1,652.00
Total Cost $ 1,652 00 lnc _iitc to Isl;',Irftti`ryVi' 'R14'.'
Incraesel
Increaml
Incransel
Inoreesal
Increese!
((Rcrevul
(UxrcJse)
(D,Crpsel
(IMlmtt)
Ok'c[ua1
y(��
lLrcnq,Ioy Af cdicnl/
SAariea
FICA
Retirement
',T�A\NC+�.�;-
meat !loll"!
5130000 53100000 53200000 53800000 53900000 Medical/Flex
1,352.00 103.00 193,00 4.00 -
FoBuet Office use
52.00 $
103.0 193.00 4.00 $ $ -
Approved by:
B RAZOS COUNTY, TEXAS
REQUESTED POSITION CONTROL c11ANc1?S "r0 ADOPrED BUDCF-'1'
Expo - 1'roraled
For the fear Ending Seplembe, 30, 2018
Lcacr Dale:
1 /4/2018
From:
l3lTectivc Date:
3/10/2018
Biwe'"'V/
hale
mcreasel InaeasH Increased inneaeel m'..'.1Agenda
Date:
3/6/_'018
Italic Pay Budget Ifinu'ly
11udgo
01—.u)
36000100
Iivent Caxdimalm II 0939'-+ 1 :
Leiter Date. I MP018
Edbctwe Date: 3/1011018
Agenda Dale: 3/6/2018
BRAZOS COUNTY, TEXAS
REQUIiS'rED POSITION CON'T'ROL CHANGES TO ADOPTED BUDGET
Ezell - Annual
For lite Ymlr Ending Seplember 30, 2018
Itiwcckl}/ Raw
Basic Pa, lludgm Ilnurly Budges
NET RFSUTA:
(1,551.00)
Total Cost (1,E;51.00) ll%Frcli'Sc tet% N'J"I
Increase/
InaeasN
Increase/
Increase!
S:1 l.11 t' +
DC )1111.
Title
C1:11\'
Steps Code If ..r% Rate
11e 11
Request:
Declea C'WI) by I
IncnUu
I'"mt.
E'l...
Itr'llfllllll
FY IS A 111mled Sala,Y
UCWnl
36000100
Evem Coordinator 110939
I
'10!
New FV 18 Rmtseocd SMan
36000100
Event Cnte(I ma, 11
:-0939 1
`-22'y"—,
RESULT:
Ufrri•ii.c x ' aYy anti;
Actual
51,105.60
NET RFSUTA:
(1,551.00)
Total Cost (1,E;51.00) ll%Frcli'Sc tet% N'J"I
Increase/
InaeasN
Increase/
Increase!
Increase!
U+mcsscl
fnmaml
11>sroml
(nmcrml
11>u'rrnsd
IncnUu
Salfif
IIlt
Itr'llfllllll
5/c fIl,f,tt
UCWnl
5130000 53100000 53200000 53800000 53900000 MedicaWlex
(1,269.00) (97.00) (181.00) (4(10)
For Budget Office Use:
.00) (1 1.00) 5 (4.00) S - $ -
Approved by:
f
O
1 14,lu"(:
Inerease hr 2 vepa
RICA'%OS COUNTY', TF,SAS
F. ut:
Fncilit ics Sen ice,
17000100
REQIII?S'I-1c0 i'osl'l-ION coNTROL CIIANCES'I'O ADOI'"I'ED BUDGET
0713 1
I'w
Fvcililics Serrice, - Prurated
Mainz Tech II MY
0713 1
IiFSlll r:
_I ncrcne
For the Year Ending September 30, .1018
NISI' RESULT:
1,630.00
Iciter Date:
2/21/201S
Ltcreuae by I elepa
Frnm:
EOictm Date:
3/10/2018
liiaeckh/ M." Incraaaol mcmasel
Inuuase/ IncrrnsO
haemal
Agenda Datc:
3/612018
liasic i'ar Rudget Ilouriy Rudgct (D--: (iW-111
17000100
Maim Tech If R&Y
0713 5
RESUI.r:
'Inc e0le-,
re
NE IRESULT:
850.00
Satan '+
::'',E`"x•[..
unrn:plu. al relcvv
1)r art
"Title
Cl.. P t Croup Step, Ctde II ur Rpte .Merit Sulnrlea FICA
Itoirement ���\Y/C air
rpt Drnml
1 14,lu"(:
Inerease hr 2 vepa
F. ut:
Fncilit ics Sen ice,
17000100
Muint'I"mh II R&Y
0713 1
I'w
17000100
Mainz Tech II MY
0713 1
IiFSlll r:
_I ncrcne
NISI' RESULT:
1,630.00
1 Reque,t:
Ltcreuae by I elepa
Frnm:
Facilities Srn'icca
17000100
Maim'rech II I7&Y
0713 5
'I'u:
17000100
Maim Tech If R&Y
0713 5
RESUI.r:
'Inc e0le-,
NE IRESULT:
850.00
FY IN Adopted S.Iarc
IS 7 014 .:1160 22.83 .26,472.00
Ne, FY 18 Itenuealyd Salvry
I% 9 014 1160 -:23.97 27,806.00
Actual 27,805.20
FY INAdopted Sahtrr
IN 9 ON 1160 2397 27,806,00
Ne"FY IN Renureted SA an' -
IS 10 Ola 1160 24.57 28,502.00
Actual 28,501.20
Total Cost $ 2,480.00 Incre 1Nc oil Y I8'�v5;�
I
t
r
51610000 53100000 53200000 53800000 53900000 Medical/Flex
1.33-1.00 102.00 190.00 400
51610000 53100000 53200000 53800000 53900000 Medical/Flea
696.00 53.00 99.00 2.00
For Bud of OHIce Uso:
030.00 155.00 S S
Approved by:
0
BRA%OS COIINTY,'I'EXAS
REQUES'T'ED POSITION CONTROL CIIANCRS'1'O ADOPTED BUDGET
Facilities Sen'ices -Annual
For lite Year Ending September 30, 2018
IAller Date: 223/'_018
EUixtiw Date: 3/101220 18
Ilk,eldv/
Raw
Lrt.easel
tncreaset
mueaml
o-,cra:>sa
Inuvu>N
Agenda Date: 3/6/2015
Basic I'xy Budget Ilnurty
Itudget
u>s�—,
abort
Inu�n4i
1
Salim1
•. ..
U."nn'tos \IPdlrall
D"n. 'I 'I illi'
Cl...P"'1. t -I" 11 St' , Cad, It Rate
\I"It
Salarifs
FICA
It,ti"ltrill
,s.wd..0 yl _
fill l)1'lllat
1 ReyuraC
Franc
17000100
In.
1701.10100
RESUL'1
NET RESUcr:
1 RegnraL
Franc
17000100
ro:
7000100
RESULT
Nli'I' It1iSL'1:1':
Increase by 2step>
Facilities Scryices
btuint Toch II B&Y 0713
Mainz Tceh II 13&Y 0713
2.923.00
Increase hr 1 atop+
Facilitt" Srryiee>
Maint Tach II R&Y
Flatm Tech II BA --Y
'_5.00
F1' IN Adonta•d Satan'
1 18 7 013, ,2080 - 22.82 47466,00
Secs IN IN lieauesled Sidney
I IS 9 014 '2030 23.97 49,953.00
Actual 39,857.60
IN IN Adva t,d S:dars'
0713 5 IN 9 013 2080 23.97 - 49,859.00
\t,. IN IN linmrsted Salary
0713 5 IN 10 014 2080 2457 51,106.00
Actual 51,105.60
Total Cost S 4,448.004nvrcnchtI1tIR l..-�'.
51610000 53100000 53200000 53800000 53900000 Metlical/Flex
2,302.00 18300 331.00 7.00
51610000 53100000 53200000 53800000 53900000 Medical/Flex
1,238.00 95.00 178.00 400
For Budget Office Use:
5 3, 00 E 27 519.00 $ 11.00 $ - $
Approved by: `_
Brazos County
Job Description
Last Updated: 02/2018
Template Revision 1.2 0811512012
CI lass Number
0282 Title: Nurse Practitioner/ PA
Pay Group:
N/A Department: li Brazos County Health & Wellness Clinic
FLSA Status:
Exempt Reports To: Medical Director& County Judge
Approved Date:
EEOC Category: Professionals
General Summary-..
To provide healthcare and promote wellness to the employees of Brazos County and their families.
The P. A. may work in any setting that is within the scope of his or her supervising physician's practice. The
supervising physician's scope of practice shall be defined for the purpose of this section as those tasks and procedures I
which the supervising physician is qualified by training or expertise to perform.
Essential Duties:
Perform complete, detailed and accurate histories, review patient records to develop comprehensive medical status
reports, and order laboratory, radiological and diagnostic studies appropriate for complaint, age, race, sex and physical 1
it condition of the patient. Complete physical examinations and record pertinent data in electronic medical record in a
timely manner. Make medical diagnoses and institute therapy or referrals of patients to the appropriate health care
facilities, agencies, other resources of the community, or other physicians. Institute emergency measures and
emergency treatment or appropriate stabilization measures in situations such as cardiac arrest, shock, hemorrhage,
and convulsions. Interpret and evaluate patient data to determine patient management and treatment. Provide
instructions and guidance regarding medical care matters and laboratory or imaging results to patients. Oversee the
clinical functions of staff in providing quality patient care. Perform simple minor surgical procedures such as suturing,
wound debridement, incision and drainage of abscess, and simple biopsies, Perform and assist in routine laboratory
medical techniques and routine therapeutic procedures within level of training and experience including but not limited
"
to phlebotomy, collection of cultures, injections, immunizations, and wound management. Acts as a patient advocate,
coordinator and liaison for BCHWC in dealing with the community. Supports the "team" concept of healthcare and act i
as a liaison between the Health and Wellness Clinic and Brazos County employees. Contribute to the timely flow of the
Brazos County Health and Wellness Clinic by examining, evaluating and treating its patient population in an efficient,
effective and timely fashion. Assist in the timely ordering of clinic supplies and vaccines. Present educational lectures
on medical topics to the staff and patient population. Assist in maintaining a safe, clean clinic and protecting the
confidentiality of each patient by maintaining HIPAA Compliance. Maintain professional and technical competence by
staying up to date in all the aspects of general/ family practice by regular continuing education. Inform and consult with
I the supervising physician about any problems or discrepancies that might arise. Cultivate a climate of trust and
compassion with the patients. Comply strictly with medical standards of care and safety standards & regulations.
1 .Other Duties as assigned. (1
Supervision
Received: 1 Medical: Brazos County Medical Director/Supervising physician
Administrative: Nurse /Clinic Manager
r Given: Clinical Staff of the Brazos County Health and Wellness Clinic
Education
Required: Graduated college and obtained an undergraduate degree.
1 Post graduate training leading to either a NP or PA degree.
Preferred:
...... ------
in
Experience--—
- -- -- . _ .._ .— _.. -- - — ---------------
Required:
1 3-5 years of general/ family practice experience.
Preferred:
Bilingual
Certificates, Licenses,
Frequent
Registrations
Required:
Certificate or diploma of completion of either a Nurse Practitioner or Physician's
Assistant Program. Licensed by the State of Texas to work as a NP or PA. Must be
current and without restriction. BLS required.
Vaccines: HepB, TDap, and yearly Influenza. TB screen within 6 months of
employement.
Preferred:
ACLS & PALS preferred
Physical Demands
Typical:
Requires full range of body motion including manual and finger dexterity and eye -hand
coordination. Requires standing and walking for extensive periods of time. Subject to
standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping,
kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact,
squatting to perform the essential functions. Occasionally lifts and carries items weighing
up to 50 pounds. Requires corrected vision and hearing to normal range. Requires
working under stressful conditions or working irregular hours. Requires exposure to
communicable disease or body fluids.
Knowledge, Skills, &
Abilities
-
for diagnosing, treating and at
Typical:
I Must have thorough knowledge of techniques required
and alternatives for the recovery and provide
sometimes prescribing medicines patient's
counseling and guidance for any physical or mental dysfunctions under the supervision
of the physician. This includes symptoms management, treatment alternatives, drug
properties and interactions, and preventive health-care measures. Good knowledge in
providing personal services such as meeting the quality norms, and evaluation of
customer or patient satisfaction. Must possess good English knowledge including
grammar and other rules of composition to prescribe medicines to patients and other
customers. Should be an active listener, learner, with critical thoughts, reasoning and
possess good judgment skills to make decisions using scientific methods and tools to
provide solutions to problems.. Ability to effectively handle and manage heavy
workloads, function effectively under stress, adapt to changing environments, display
flexibility, and to learn to function in the face of uncertainties inherent in the clinical
problems of patients. Should understand, and function within, the legal and ethical
aspects of the practice of medicine, and maintain and display ethical and moral
behaviors commensurate with the role of a physician assistant in all interactions with
-
patients, county officials, staff, and the public.
------
-----------
Frequent exposure to communicable diseases, toxic substances, and other conditions
common to a clinic environment.
Dui an Peters Date
J'
/ County Judge
/
Fvc
I. 7 G � pg. l`-1
Brazos County
Job Description
Last Updated: 02/2018
L Class Number: 0284 Title: Nurse (LVN, RN)
Template Revision 1.2 0811512012
Pay Group: 19 Department Employee Health & Wellness Clinic
ELBA Status Exempt Reports To: Medical Director,and County Judge
at _p
Approved Date: I EEOC Category: Medical Professional
— ....._
------- ------
General Summary:
Under clinical and administrative supervision Provides professional nursing care for Brazos County Health &Wellness j
Clinic (BCHWC) patients following established standards and practices.
Assesses patient's physical, psychosocial, and behavioral health needs. Assesses patient's and families' learning
needs. Provides patients and families with appropriate education. Advocates for the patient. Promotes wellness and
health promotion behaviors. Administers prescribed medications and treatments per standing or direct orders. Fulfills
medication refills and referrals as ordered by provider(s). Prepares exam room, procedure room, equipment and assists
provider(s). Documents in the medical record according to BCHWC policy and procedure. Administers and oversees
the daily operations of the Health and Wellness Clinic. Supervises, trains, and oversees clinical and non -clinical staff
members. Prepares and monitors budgets and the purchasing of equipment and supplies. Supports the "team" concept
of healthcare and act as a liaison between the Health and Wellness Clinic and Brazos County employees. Acts as a
patient advocate, coordinator and liaison for BCHWC in dealing with the community. Contribute to the timely flow of the
Brazos County Health and Wellness Clinic by examining, evaluating and treating its patient population in an efficient,
effective and timely fashion. Assist in the timely ordering of clinic supplies and vaccines. Present educational lectures
on medical topics to the staff and patient population. Assist in maintaining a safe, clean clinic and protecting the
confidentiality of each patient by maintaining HIPAA Compliance. Maintain professional and technical competence by
staying up to date in all the aspects of general/ family practice by regular continuing education. Inform and consult with
the supervising physician about any problems or discrepancies that might arise. Cultivate a climate of trust and
compassion with the patients. Comply strictly with medical standards of care and safety standards & regulations.
May respond to medical clerk job duties,
as assioned. (1%)
Received: Medical: Medical Provider(s)
Administrative: County Judge
Given: Provides administrative supervision to Clinic Staff
Required: I, Graduate of an
Preferred:
----------- --- -------._-_----
Required: Three (3) years of Licensed Vocational Nursing or RN
Preferred: ! Bilingual preferred.
Vel.pG_ X5-�
Required: Current license to practice as a Licensed Vocational Nurse or Registered Nurse in the
State of Texas. BLS certification. Vaccines: HepB, Map, and yearly Influenza. TB
screen within 6 months of employment.
Preferred: 1
Demands
Typical: Requires full range of body motion including manual and finger dexterity and eye -hand
coordination. Requires standing and walking for extensive periods of time. Subject to
standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping,
kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact,
squatting to perform the essential functions. Occasionally lifts and carries items weighing
up to 50 pounds. Requires corrected vision and hearing to normal range. Requires
working under stressful conditions or working irregular hours. Requires exposure to
communicable disease or body fluids.
Knowledge, Skills, &
Typical: Knowledge of professional nursing theory and practice to give and evaluate patient care.
Knowledge of organizational policies, regulations and procedures to administer patient
care. Knowledge of medical equipment and instruments to administer patient care.
Knowledge of common safety hazards and precautions to establish a safe work
environment. Skill in applying and modifying the principles, methods and techniques of
professional nursing to provide ongoing patient care. Skill in identifying problems and
recommending solutions. Ability to assess the specific age-related needs of patients.
Skill in preparing and maintaining records, writing reports, and responding to
correspondence. Skill in establishing and maintaining effective working relationships with
patients, medical staff and the public. Ability to react calmly and effectively in emergency
situations. Ability to interpret, adapt, and apply guidelines and procedures. Ability to
communicate clearly
cal: Frequent exposure to communicable diseases, toxic substances, and other conditions
common to a clinic environment.
APPROVED
Duane Peters Date
County Judge
Vol. 9 Pa- -' �_
Template Revision 1.2 08/15/2012
f
Class Number: 0286 Title Medical Clerk
Pay Group: 14 Department. Employee Health
& Wellness
link
FLSA Status. Non Exempt Reports To. Medical Director.
lam—
Approved Date: EEOC Category: Clerical
-- - _-
General Summary:
The Clinical Assistant/ Medical Assistant is responsible for assisting patients obtain services in a timely manner and
assuring efficient utilization of the provider's appointment schedule and in the coordination of patient care.
This position administers and coordinates referrals and service authorization process, in addition to performing other
clinic front desk activities. Carries out all duties while maintaining compliance and confidentiality and promoting the
mission and philosophy of the Brazos County Health & Wellness Clinic (BCHWC).
Essential uties:
Schedules, edits, and maintains patient physician appointments for new and returning patients, using the electronic
health record system. Assures appropriate verifications and authorizations are complete before patient sees provider.
Maintains clean and orderly exam rooms, hallways and work areas. Effectively responds to inquiries from patients, their
relatves and/or referring physicians on services and provides accurate information in a positive and timely fashion.
Acts as a patient advocate, coordinator and liaison for BCHWC in dealing with the community. Acts as non -clinical
liaison/concierge/navigator for the patient in any way to meet the patient's needs before, during or after an encounter
including education materials, and referral processing. Maintains equipment, monitors inventory and ordering of
medical and/or office supplies. Organizes and triages at incoming phone calls, incoming and outgoing faxes and other
office related duties such as assisting with scheduling health education classes and off-site lab screening, preparing
promotional material and distributing notification of these events Performs other job-related duties as assigned by
nursing leadership or provider. Contribute to the timely flow of the Brazos County Health and Wellness Clinic patient
population in an efficient, effective and timely fashion. Assist in the timely ordering of clinic supplies and vaccines.
Present educational lectures on medical topics to the staff and patient population. Assist In maintaining a safe, clean
clinic and protecting the confidentiality of each patient by maintaining HIPAA Compliance. Cultivate a climate of trust
and compassion with the patients. Comply strictly with safety standards and regulations,
Other Duties as assigned. (1
Required:
Preferred:
Required:
Preferred:
— —1
High School Diploma or GED equivalent, and Medical Assistant Certificate/Diploma from
an approved school/institution or equivalent documented training (i.e military medic,
EMT, etc.), AND three (3) to five (5) years of experience in a clinical setting as a Medical
Clerk supporting clinic office activities.
i
Any combination of education and experience that has been achieved and is equivalent
to the stated education and experience and required knowledge, skills, and abilities
sufficient to successfully perform the duties and responsibilities of this job. .
Bilingual preferred.
Vol. � Pg. — 7
_NMI
Brazos County
Job Description
Last Updated: 02/2018
Template Revision 1.2 08/15/2012
f
Class Number: 0286 Title Medical Clerk
Pay Group: 14 Department. Employee Health
& Wellness
link
FLSA Status. Non Exempt Reports To. Medical Director.
lam—
Approved Date: EEOC Category: Clerical
-- - _-
General Summary:
The Clinical Assistant/ Medical Assistant is responsible for assisting patients obtain services in a timely manner and
assuring efficient utilization of the provider's appointment schedule and in the coordination of patient care.
This position administers and coordinates referrals and service authorization process, in addition to performing other
clinic front desk activities. Carries out all duties while maintaining compliance and confidentiality and promoting the
mission and philosophy of the Brazos County Health & Wellness Clinic (BCHWC).
Essential uties:
Schedules, edits, and maintains patient physician appointments for new and returning patients, using the electronic
health record system. Assures appropriate verifications and authorizations are complete before patient sees provider.
Maintains clean and orderly exam rooms, hallways and work areas. Effectively responds to inquiries from patients, their
relatves and/or referring physicians on services and provides accurate information in a positive and timely fashion.
Acts as a patient advocate, coordinator and liaison for BCHWC in dealing with the community. Acts as non -clinical
liaison/concierge/navigator for the patient in any way to meet the patient's needs before, during or after an encounter
including education materials, and referral processing. Maintains equipment, monitors inventory and ordering of
medical and/or office supplies. Organizes and triages at incoming phone calls, incoming and outgoing faxes and other
office related duties such as assisting with scheduling health education classes and off-site lab screening, preparing
promotional material and distributing notification of these events Performs other job-related duties as assigned by
nursing leadership or provider. Contribute to the timely flow of the Brazos County Health and Wellness Clinic patient
population in an efficient, effective and timely fashion. Assist in the timely ordering of clinic supplies and vaccines.
Present educational lectures on medical topics to the staff and patient population. Assist In maintaining a safe, clean
clinic and protecting the confidentiality of each patient by maintaining HIPAA Compliance. Cultivate a climate of trust
and compassion with the patients. Comply strictly with safety standards and regulations,
Other Duties as assigned. (1
Required:
Preferred:
Required:
Preferred:
— —1
High School Diploma or GED equivalent, and Medical Assistant Certificate/Diploma from
an approved school/institution or equivalent documented training (i.e military medic,
EMT, etc.), AND three (3) to five (5) years of experience in a clinical setting as a Medical
Clerk supporting clinic office activities.
i
Any combination of education and experience that has been achieved and is equivalent
to the stated education and experience and required knowledge, skills, and abilities
sufficient to successfully perform the duties and responsibilities of this job. .
Bilingual preferred.
Vol. � Pg. — 7
Licenses, T _
Required: Graduate of an Accredited Medical Assisting Program and/or a CertifiedMedical
Assistant. BLS (obtained within 6 months of employment). Valid Texas Driver's License.
j Immunizations required::HepB. TDap, yearly influenza. TB screen within 6 months of
employment.
Preferred:
Typical
Requires full range of body motion including manual and finger dexterity and eye -hand
coordination, Requires standing and walking for extensive periods of time. Subject to
standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping,
kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact,
squatting to perform the essential functions. Occasionally lifts and carries items weighing
up to 50 pounds. Requires corrected vision and hearing to normal range. Requires
working under stressful conditions or working irregular hours. Requires exposure to
communicable disease or body fluids.
& I
Typical: j Knowledge of: File management and techniques and software. Principle and procedures
of record keeping. Computer software including word processing spreadsheets,
databases, presentation and related software packages. Business English, spelling, and
basic arithmetic, letter writing, grammar and punctuation, and report preparation.
Knowledge of and compliance with HIPAA regulations. Skill In: Working with customers
both in person and on the telephone. Resolving complex problems. Both verbal and
written communications. Ability To: Resolve customer issues and maintain a production
schedule. Compile data and present it in a clear and comprehensive manner.
Understand and carry out verbal and written directions. Establish and maintain effective
working relationships with department clientele, representative of outside agencies and
other County employees and officials and the general public.
Typical: j Frequent exposure to communicable diseases, toxic substances, and other conditions
common to a clinic environment.
PPR
Duane Peters Date
County Judge
IVCA. 'ZI % Pa. /
Uniform Rental
2016-141 R Extension
Previously known as 2014-19R and 2012-15
March 1, 2018 - April
30, 2018
UniFirst
G&K
Holdings LP
Servicesa-r�r'>Umfor
rise+.
UNIFORMS
Shirt: Poplin, polyester, cotton blend v+l
S4.73
53.50
} + $2 3
Hiqh Visibility Slripinq - Mens
Shirt: Poplin, polyester, cotton blend wl
S1.73
No Bid
$235�:,,�,
°'
High Visibility Striping - Womens
• ----�' nY--
Shirt:Poplin, polvester, cotton blend
$2.09
$2.42
Shirt: Poplin, 100% cotton, long sleeve
$3.30
$3.60
Shirt: Poplin, 100% cotton, High Visibilty
S5.50
54.95
v�S3 00 -
Striping
ti
Pants: Pleated, polvester, wool blend
$3.63
$3.00'
Pants: Jeans, denim, 100% cotton
53.46
53.00
$3'25 °
Pants: Jeans, denim, 100% cotton Worner
$3.46
$3.00
R$25TWa
Pants: Non pleated pants, polyester cottor
$3.30
$2.43
Pants: Coveralls
$4.95
$5.00
;" x$1'00�u
SMOCK
54.84
$1.75
LAB COATS
$2.75
54.25
-53:75;'
JACKETS
$5-94
$0,50''
�50.`40x
ENVIRONMENTAL CHARGE
5°/a of week) invoice
56.95
_ i `t$0:00" ,
SIZE CHANGE
$13.75
$2.00
= 50:00 w5
PATCH SEWING12 PATCHES
$1.25
No Bid
Fir t
MOP HEADS/cost per head
24" Dr Mo Head wlhandle
$4
$071.60
36" Dry Mop Head vrlhandle
S0.95
$0.92x
Yf$1 15 " T `ask
Wet Mop with handle
S1.11
$1.06
FLAT ENTRANCE MATS
3 x 4 Mats
52.25
$1.50
4 x 6 Mats
S2.75
S2.30
3 x 10 Mats
$3.25
53.25
r'XTrOM$4150 zy +
UNIFORM CONTROL SYSTEM
Scanned Garments
Scanned Garments
y Locke7s r« r
DELIVERY CHARGE PER MILE
$0.00
$0.00
MINIMUM DELIVERY CHARGE
$35.00
S25.00
Delivery of New Uniforms with in
5-7 Days after Order is
28 Days after Order is placed 7 Days{after�Orderis placed;
Days
placed
,r v
EMERGENCY CHARGE
$0.00
$0.00
ENVIRONMENTAL FUEL CHARGE
5%
$0.00
OTHER CHARGES NOT LISTED
$0.00
$0.00
°i<4', X50.00 '
Recommend Extension To: Aramark Uniforms
��2018
A r ed b Co sioner's Court
on this day
of /I
by
\
holding the position
of
(0 AftA
1
•Tt 4'1.
Brazos '" o'f ? .i
Purchasing D e,t.< .: r !
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 3614290 FAX (979) 3614293
February 20, 2018
Aramark Uniform Services
10110 Cash Rd
Stafford, TX 77477
Re: Extension of Contract #1016-141R fpr Uniform Rentals, previously known as 2014-19R and 2012 -IS.
Brazos County appreciates the quality work your company has provided and would like to request an extension for
Contract #2016-141Rpreviously known as 1014-19R and 2011-15. All terms, conditions, and pricing shall remain
the same. This extension will be from March 1, 2018 through April 30, 2018. The Aramark uniforms, mats and mop
heads that Brazos County has utilized will be ready for final pickup on May 1, 2018.
-To accept the extension option, please fill out the -information and signbelow.' Return the signed docuntenfs by
email to Lmaness@brazoscountytx.gov or fax to (979) 361.4293. Please then submit the original signed documents
and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as
possible. If you have any questions, I may be reached at (979) 361.4284.
Contact Name:
ARAMARK UNIFORM SERVICES
Authorized Signature
B S COS-T
Duane Peters, County Judge
e(KI--
J Vol., p,-;
a /_V-e
Date
_sl lli --
Date
Tabulation for Extension
17-28SR Solid Waste Hauling/Recycling
Previously known as 2016-177R and 2013-26
May 22, 2018 through September 30, 2018
Waste
Recycling
Texas Commercial
Total Amount
Brazos Valley
Total Amount
Recycling(BVR)
for BVR
Description
Estimated Quart!
- •- "
',' WasYe`ITCN'i(
for TCW
after hours
Hauling Charge to Landfill
32
$125.00
$4,000.00
$160.00
$5,120.00
Weekdays 8:00am - 5:00pm
working hours
Pick up of full container with
Hauling Charge to landfill after
0
$15000 of
$0.00
$160.00
$0.00
hours
Pick up of full container with
mixed trash during working
' M1 hours
Hauling Charge to Vendor
37
" "-
$12500
$4,625.00
$140.00
$5,180.00
Location 8:00am-5:00 m
-
mixed trash after hours
Hauling Charge to Vendor
6$150J0
+r
$90o.00
$140.00
$840.00
Loaction after hours
Tipping Fee Compos[/Shavings
201.72 Tons
$0;00•'
$0.00
$13.50
$2,723.09
cost per ton
Tipping Fee Mixed
Construction Materials Cost per
63.35 Tans
,51500.
$950.25
$13.50
$855.23
Ion
100.00'5
Market Value:+
Tons)-
TippingFee Cardboard cost perSTons
RehSte'1e35 '-.
($40.00'5
$0.00
$0.00
ton
$40/ton 'r
Tons)=
$300.00
$0 00_for S,total:';
Rental cost of 40 yard open topcoiners
Up to ata Time
nta•-,
$0.00
$0.00
$0.00
container
z-$1.0,0/container,'.
afterfirst5`-
'$0 00 for5total
Rental cost of 30 yard open topccntamers
Up to SataTime
,,,
--�
$0.00
$0.00
$0.00
container
{$1:00/,cdri[ain,er;
after. fl rst 5 ,
r
$2500 Cost to deliver container`
N/A
Acceptions:
;after hours -
i: f
T
Estimated Total Cost/Year
a ':;$10,17525
$14,718.31
DELIVERY TIME
'Texas Commercial:
Brazos Valley
Waste
Recycling
Description
Delivery of empty container
;. 4 hours
2 hours
during working hours
s ;ii
is
Delivery of empty container
q hours
4 hours
after hours
Pick up of full container with
recyclable materials during
4 hours
2 hours
working hours
Pick up of full container with
recyclable materials after
4 hours,
4 hours
hours
Pick up of full container with
mixed trash during working
' M1 hours
2 hours
hours
Pick up of full container with
`
M1 ho f5
mixed trash after hours
4 hours
1
Extension of final renewal :Texas Commercial Waste
Approve by Cam Issioner's C non this V[ day of �"" "h 2018 by
t in osition
V
c op
Brazos County
a2h Purchasing Department
200 SOUTH TEXAS AVE SUITE 352 BRYAN, TX 77803
PHONE (979) 361-4290 FAX (979) 361-4293
February 12, 2018
Texas Commercial Waste
P.O. Box 645
Bryan, TX 77806
Attn: Ronald Schmidt
Re: Extension of Contract #17--288R for Solid Waste Hauling and Recycling, previously known as 2016-
177R and 2013-26.
Brazos County appreciates the quality work your company has provided and would like to request an extension for
Contract #17-288R previously known as 2016-177R and 2013-26. All terms, conditions, and pricing shall remain
the same. This extension will be from May 22, 2018 through September 30, 2018.
To accept the extension option, please fill out the information and sign below. Return the signed documents by
email to Lmaness@brazoscountytx.gov or fax to (979) 361-4293. Please then submit the original signed documents
and an updated Certificate of Insurance by mail to the address listed above. Please return acceptance as soon as
possible. If you have any questions, I may be reached at (979) 3614284.
Contact Name: &mL6 SL-KMsQr— Telephone: 5 2
TEXAS COMA RCIAL WASTE
Authorized Signature
Duane Peters, County Judge
I-1`J-a—OLS_.
Date
-Ah--
Date
5
IMPORTANT INFORMATION ABOUT PROCEDURES FOR OPENING A NEW
ACCOUNT
To help the government fight the funding of terrorism and money laundering activities, Federal
law requires all financial institutions to obtain, verify, and record information that identifies each
person who opens an account. When you open an account, we will ask for your name, address,
date of birth, and other information that will allow us to identify you. We may also ask to see
your driver's license or other identifying documents.
Processor Disclosure
The'JetPay' party listed throughout this agreement will refer to the entity below.
JetPay Payment Services, FL, LLC, a Delaware limited liability company whose address is:
316 S. Baylen Street, Suite 590
Pensacola, Florida 32502
MERCHANT AGREEMENT
in consideration of the mutual promises and covenants contained in this Merchant Agreement
("Agreement"), the parties agree as follows:
1. Parties. The parties to this Agreement are ("Bank", as set forth on the Merchant
Application and Agreement, with respect to Visa, MasterCard, and Discover Network
Transactions), JetPay, a Delaware limited liability company whose address is 316 S.
Baylen Street, Suite 590, Pensacola, FL 32502 ("JetPay"), and the Merchant set forth
on the Merchant Application form to which this Agreement is attached ("Merchant").
2. Definitions. For the purposes of this Agreement and the Exhibits and Schedules
referred to herein, the following definitions apply unless the context otherwise requires:
(a) Address Verification shall mean a service that allows Merchant to verify the home
address of Cardholders with the relevant Issuer.
(b) Assignment shall mean the transfer of this Agreement, including all rights and
obligations hereunder, by JetPay or Bank to another party pursuant to the consent of
Brazos County, where such consent of Brazos County shall not be unreasonably
withheld.
(c) Card Association(s) shall mean American Express Travel Related Services
Company, INC. (AXP), and VISA USA, Inc. ("Visa"), and MasterCard International,
Inc. ("MasterCard") and Discover Network ("Discover Network").
(d) Card Association Operating Rules are relevant portions of the Visa International
Operating Regulations, the MasterCard Rules, the American Express Merchant
t
Vol. �= 'g _¢��_
Requirements, the Discover Merchant Operating Regulations, and the bylaws, rules,
regulations, policy statements, guidelines, bulletins, notices, and similar documents
issued by the Card Associations, and may be obtained through the Card Associations'
own websites or by contacting JetPay directly at: Help@jctpay.com.
(e) Authorization shall mean an affirmative response, by or on behalf of an Issuer to a
request to effect a Transaction, that a Transaction is within the Cardholder's available
credit limit and that the Cardholdcr has not reported the Card lost or stolen. All
Transactions require Authorization.
(f) Authorization Center shall mean the facility or facilities designated from time to
time by Bank or JetPay to which Merchant shall submit all requests for Authorization.
(g) Business Day shall mean any day other than (i) a Saturday or Sunday, or (ii) a day
on which banking institutions are authorized by law or executive order to be closed
(and on which Bank is in fact closed).
(h) Card(s) shall mean either American Express, Visa, MasterCard, or Discover
Network credit card, debit card, or other similar card that may or may not require a
PIN for identification purposes, or pre -paid, stored -value or gift card.
(i) Cardholder (also referred to as "Card Member" or "Cardmember" in some Card
Association materials) shall mean a person authorized to use a Card.
0) Chargeback shall mean a Transaction that Bank returns to Merchant pursuant to
this Agreement.
(k) Forced Sale shall mean a sales Transaction processed without an approved
electronic Authorization number being obtained for the full amount of the sales
Transaction at the time the Transaction is processed.
(1) Full Recourse Transactions shall mean mail orders, telephone orders, e-commerce
(Internet) orders, Pre -Authorized Recurring Order Transactions, and other "card not
present" sales.
(m)Issuer shall mean a member of an Card Association that enters into a contractual
relationship with a Cardholder for the issuance of one or more Cards.
(n) Merchant Statement shall mean an itemized monthly statement of all charges and
credits to the Operating Account.
(o) Fees shall mean the rates, fees, network fees, and/or assessments charged by the
Card Associations, JetPay and the Bank as set forth in Exhibit A to the Merchant
Application and Agreement. The Card Associations charge JetPay and Bank these
fees in order to facilitate a Transaction. These "Fees" include interchange and
assessments for Visa, MasterCard and Discover along with all associated fees in their
operating rules and Discount Rate, Network Fee, for American Express as outlined in
their operating rules and regulations, JetPay may pass through other fees and or fines
directly related to the card type, and how the card was submitted i.e.; swiped or keyed
entered, cross boarder fees etc. Complete processing fees of Card Transactions that
may be charged from time to time by Card Associations, JetPay or Bank may be
found at the JetPay website.
2
1 1
(p) Bank fees as applicable and stated in Exhibit A to the Merchant Application and
Agreement.
(q) Normal Transaction shall mean a Transaction in which the Card is swiped through
a terminal, register or other device, capturing the Card information encoded on the
Card's magnetic strip or chip.
(r) Pre -Authorized Recurring Order Transactions shall mean Transactions that have
been pre -authorized by the Cardholder and for which the goods or services are to be
delivered or performed in the future by Merchant without having to obtain approval
from the Cardholder each time.
(s) Qualified transactions shall mean: (i) retail Transactions in which the Card is
swiped or chip read; (ii) Card Association telephone or mail transactions with
Address Verification; or (iii) transactions that are part of a special registered program
approved by the Card Associations.
(t) Services shall mean the transaction processing services provided by Bank or
JetPay under this Agreement.
(u) Transaction shall mean the acceptance of a Card or information embossed on the
Card for payment for goods sold and/or leased or services provided to Cardholders by
Merchant and receipt of payment from Bank or JetPay, whether the Transaction is
approved, declined, or processed as a Forced Sale. The term "Transaction" also
includes credits, errors, returns disputes, and adjustments.
(v) PCI DDS Compliance shall mean The PCI Data Security Standard represents a
common set of industry tools and measurements to help ensure the safe handling of
sensitive information. Created by aligning Visa's Account Information Security
(AIS)/Cardholder Information Security (CISP) programs with MasterCard's Site Data
Protection (SDP) program, the standard provides an actionable framework for
developing a robust account data security process - including preventing, detecting
and reacting to security.
(w)Data Breach Coverage shall mean a new and unique indemnification program
designed specifically to meet the expenses resulting from a suspected or actual breach
of payment data.
(x) Payment Application shall refer to software and/or hardware that are used to
facilitate a payment transaction. This shall include but not be limited to payment
terminals, gateways, hospitality management surplus, virtual terminal, and retail POS
systems.
(y) PA -DSS shall mean the certification of a Payment Application as within PCI DDS
compliance standards as listed by the PCI Security Standards as listed by the PCI
Security Council currently available at
https://www.pcisecuritystandards.org/document library?association=PA-DSS
3. Merchant agrees to participate in program. Merchant agrees to participate in the card
processing services program established by Bank and JetPay.
rV0
l. -
,2 % pg. v�J
3.1 Contact with Merchant. If Merchant elects to receive messages from Bank,
JetPay, and Card Associations regarding products, services and resources available to it,
as indicated on the Merchant Application, Merchant agrees messages maybe sent by
Bank, JetPay, and Card Associations to the phone numbers, facsimile numbers, or email
addresses provided by Merchant. If a wireless number is provided, Merchant agrees
communications may be sent via SMS or text in addition to automated calls. Merchant
may opt out of receiving messages by contacting JetPay at assist.opt-out(ajetpay.com.
Opting -out will not preclude you from receiving important transactional or relationship
messages from Bank, JetPay, and Card Associations.
4. JetPay to provide services to Merchant. During the term of this Agreement, subject to
the terms and conditions of this Agreement, JetPay agrees to provide technical
documentation and support in order to allow Merchant to accept and process
Transactions. JetPay shall provide technical support and customer support for all
Transactions, including, without limitation, Authorization, Settlement, Chargeback
processing and reporting, twenty-four hours each day, seven days each week
(Settlement in conjunction with non-bank holidays and weekends) during the term of
this Agreement. JetPay agrees to provide Merchant with the Services on Exhibit A to
the Merchant Application and Agreement as amended from time to time by JetPay and
Merchant, during the term of this Agreement, subject to the terms and conditions of
this Agreement.
5. Independent Contractor. In the performance of its duties hereunder, JetPay shall be an
independent contractor, and not an employee or agent of Bank.
6. Compliance with Card Association Operating Rules. The terms of the Card Association
Operating Rules form a part of and are incorporated into the Merchant Agreement. To
the extent permitted by law, Merchant agrees to comply with the Card Association
Operating Rules, as the same may be amended from time to time. The Card Association
Operating Rules may change with little or no advance notice to Merchant and
Merchant will be hound by all such changes. In the event the provisions of this
Merchant Agreement conflicts with the provisions of the Card Association Operating
Rules, the Card Association Operating Rules for the particular Card would govern.
7. Term. This Agreement shall become effective when all parties sign the Merchant
Application form to which this Agreement is attached and, unless sooner terminated,
shall remain in effect for the term of three (3) years and it may be extended for two
additional one (1) year periods with the written consent of both parties, unless or until
any party provides thirty (30) days' written notice of termination to the other parties.
All existing obligations, warranties, indemnities and agreements with respect to
Transactions entered into before such termination shall remain in full force and effect,
and Merchant shall remain liable for all obligations to Cardholders and Bank incurred
while this Agreement was in effect.
8. Merchant Operating Account. Prior to accepting any Cards, if Merchant agrees to
settle all card payments as an ACH credit(s) and all credits, refunds, chargebacks and
fees as an ACH debit or by invoice ("Gross Settlement"), Merchant shall establish a
demand deposit account at a financial institution approved by Bank and JetPay
("Operating Account"), through which fees, charges and credits due in accordance with
this Agreement may be processed. Alternatively, Merchant may settle all card
payments, credits, refunds, chargebacks and fees in a single ACH credit transaction
("Net Settlement").
9. Reserve Account. In the event Merchant has a past due balance ("RA Merchant"),
Bank or JetPay may establish a reserve account at Bank or any other financial
institution designated by Bank or JetPay "Reserve Account", for all indebtedness of the
RA Merchant to Bank or JetPay that may arise out of or relate to the obligations of the
RA Merchant under this Agreement, including, but not limited to, Card Association
fees (if Merchant is absorbing transaction fee), Chargebacks and processing fees (if
Merchant is absorbing transaction fee), in such amount as Bank or JetPay from time to
time may determine in its sole discretion (such amount shall be equal to the amount of
all amounts due of the RA Merchant under this Agreement). Bank or JetPay may fund
the Reserve Account by deduction from payments due the RA Merchant or a charge
against the RA Merchant's Operating Account. The Reserve Account will be
maintained until such time that the the past due balance has been satisfied (the
"Reserve Requirement Period"). Upon expiration of the Reserve Requirement Period,
any balance remaining in the Reserve Account will be paid to the RA Merchant. Bank
or JetPay will inform the RA Merchant in writing of any charges debited to the Reserve
Account during the Reserve Requirement Period.
10. Fees. Merchant agrees and shall pay Bank and JetPay all fees, if any, specified on
Exhibit A to the Merchant Application and Agreement, as amended by Bank or JetPay
along with Merchant, from time to time.
11. Billing. JetPay will invoice all amounts owed to Bank or JetPay in a month by the fifth
day of the subsequent month or the next business day if the fifth day is a weekend or a
holiday. Gross Settlement merchants authorize JetPay to ACH debit Merchant's
account for the total invoiced amount due on the fifth day of the month following the
period of service. Net Settlement merchants authorize JetPay to offset their ACH credit
on the fifth day of the month following period of service for the total invoiced amount
due.
12. Account Monitoring. Merchant acknowledges that Bank or JetPay will monitor
Merchant's daily credit card transaction activity. Merchant agrees that Bank or JetPay
may upon reasonable grounds, divert the disbursement of Merchant's funds and/or
temporarily suspend processing under this Agreement and/or terminate this
Agreement, and Bank or JetPay shall provide Merchant with a reasonable amount of
advance notice prior to taking such action. Notice will be sent via email to Brazos
County's designated personnel. Reasonable grounds shall include, but not be limited to,
the following. suspicious or unusual transaction activity; material variance in the
nature of Merchant's business, type of product and/or service sold, average ticket size,
monthly volume or swiped/keyed percentages, from such disclosures made by Merchant
in this Agreement; Merchant does not authorize transactions; Bank or JetPay receives
excessive retrieval requests against Merchant's prior activity; excessive chargebacks
Vol.
are debited against Merchant's prior activity. If the Merchant's funds are diverted by
Bank or JetPay or Bank or JetPay has temporarily suspended processing under this
Agreement, such diversion or suspension shall be for any reasonable period of time
required by Bank or JetPay to fully investigate Merchant's account activity and resolve,
to Bank or JetPay's sole satisfaction, the subject questionable, suspect or fraudulent
transactions or activity of Merchant. Any funds diverted shall be maintained by Bank
or JetPay in a non-interest bearing account at Bank or JetPay. Bank or JetPay shall
have no liability for any losses, either direct or indirect, which Merchant may attribute
to any reasonable diversion of funds, suspension of processing or termination of this
Agreement by Bank or JetPay pursuant to this paragraph. Notwithstanding anything
to the contrary in this Agreement, JetPay shall reimburse Merchants for any banking
fees and/or loss of interest that are incurred due to JetPay's or its subcontractor's error
in the clearing and settlement of any credit card and a -check payments.
13. Equipment. In processing Transactions, Merchant shall use only equipment or software
programs provided or approved by JetPay ("equipment") and the following additional
terms:
(a) The equipment shall be suitable for processing the Services;
(b) Merchant will provide, at Merchant's expense, suitable electric power and
telephone services and will pay for any alterations to Merchant's premises required to
properly locate Merchant's equipment;
(c) If Merchant is using equipment, Merchant acknowledges receipt of a copy of the
equipment User's Guide. Merchant will use and operate the equipment only in
accordance with the equipment User's Guide; and
(d) Bank or JetPay will have no liability to Merchant if any installation is delayed or
cannot be completed. JetPay will not have liability to Merchant if any installation is
delayed or cannot be completed for reasons not caused by the act or neglect of JetPay.
At no time will JetPay liability exceed the amount of fees collected or reasonably
expected to be collected from merchant for this delay period.
14. Documenting Transactions. Merchant shall submit the following information to JetPay
and Bank or their designee in connection with Transaction processing:
(a) The DBA name of Merchant (if any), name of Merchant and Merchant's address;
(b) Merchant's customer service telephone number;
(c) Merchant's Internet address (if applicable);
(d) The Merchant Number assigned to Merchant by Bank;
(e) The name, address and telephone number of Cardholder;
(f) Additional information as may from time to time be required by Bank and/or the
relevant Issuer; and
(g) Any other information that may be required to identify and reverse a transaction.
Merchant shall not submit a Transaction to Bank or JetPay (electronically or otherwise) until
Merchant has performed its obligations to the Cardholder in connection with the Transaction or
obtained Cardholder's consent for a Pre -Authorized Recurring Order Transaction. Merchant shall
not transmit any Transaction to Bank that Merchant knows or should have known to be
fraudulent or not authorized by the Cardholder. Merchant is responsible for its employees'
actions. Merchant may transmit a Transaction that effects a prepayment of services or full
prepayment of custom -ordered merchandise, manufactured to a Cardholder's specifications, if
Merchant advises Cardholder of the immediate billing at the time of the Transaction and within
time limits established by the Associations.
15. Authorization for Transactions. Merchant shall obtain Authorization for Transactions
as follows:
15.1 Electronically Transmitted Transaction. Merchant shall submit each Normal
Transaction for Authorization to the Authorization Center using the equipment. The
Authorization Center shall authorize or decline a Normal Transaction transmitted for
Authorization and shall capture and process for Merchant the information relating to the
Normal Transaction. If equipment is inoperable at the time of an Authorization request,
the Transaction may be authorized by using the appropriate dial-up facility. In that case,
the Transaction shall be entered as a Forced Sale Transaction, provided the approval
number is also entered, and Merchant shall be subject to an additional voice or audio
response unit "ARU" Authorization Fee as outlined on Exhibit A to the Merchant
Application and Agreement.
15.2 Full Recourse Transactions. The following additional requirements apply to Full
Recourse Transactions:
(a) All Full Recourse Transactions are at Merchant's risk. As to each Full Recourse
Transaction, Merchant warrants to Bank and JetPay that the person whose name is
submitted to Bank and JetPay as Cardholder either made or authorized another to
make the purchase. Upon breach of this warranty, Bank or JetPay may charge back
the Transaction to Merchant. If Bank or JetPay charges back the Transaction to
Merchant: (i) Merchant shall pay Bank and/or JetPay the amount of the Transaction,
any Chargeback fee set forth on Exhibit A to the Merchant Application and
Agreement, plus any Card Association fine or assessment; and (ii) Bank or JetPay
may charge all such amounts to the Operating Account or Reserve Account without
prior notice to Merchant;
(b) All Full Recourse Transactions must be electronically authorized through the
Authorization Center and, in addition to the information required in Section 14 of this
Agreement, each such request for Authorization also shall include: (i) an
Authorization code, if required; (ii) the Cardholder's address and Address Verification
results; and (iii) in lieu of the Cardholders signature, a notation of (A) mail order
(MO), (B) telephone order (TO), (C) e-commerce order (EO), or (D) pre -authorized
order (PO) on the signature line;
(c) If Merchant accepts a Pre -Authorized Recurring Order Transaction, the
Cardholder shall execute and deliver to Merchant a written request for this pre -
7
FVolG�_�9.�9
authorization. This written request shall be maintained by Merchant and made
available upon request to JetPay and/or Bank. All annual billings must be reaffirmed
at least once each year. Merchant shall not deliver goods or perform services covered
by a pre authorization order after receiving notification from the Cardholder that the
pre -authorization is canceled or from Bank that the Card covering the pre-
authorization is not to be honored; and
(d) Merchant shall verify Cardholder's address from the Association network.
16. Prohibited Transactions. Merchant shall comply with all bylaws, rules, regulations,
policies, and/or guidelines of the Card Associations and any Issuer whose Cards are
used to process Transactions in accordance with this Agreement. Additionally,
Merchant shall not do any of the following with respect to any Transaction:
(a) Obtain multiple Authorizations for amounts less than the total sale amount;
(b) Obtain Authorization for purposes of setting aside Cardholder's credit line for use
in future sales;
(c) Extend credit for or defer the time of payment of the total cash price in any
Transaction;
(d) Honor a Card except in a Transaction where a total cash price is due and payable;
(e) Make any special charge to or extract any special agreement or security from any
Cardholder in connection with any Transaction;
(f) Transmit or accept for payment any Transaction that was not originated directly
between merchant and a Cardholder as a donation or for the sale or lease of goods or
the performance of services of the type indicated in the Merchant Application form to
which this Agreement is attached;
(g) Intentionally Omitted;
(h) Use Merchant's own Card, or one to which Merchant has access, to process a
Transaction for the purpose of obtaining credit for Merchant's own benefit;
(i) Redeposit a previously charged Transaction, regardless of whether the Cardholder
consents;
0) Initiate a Transaction credit without a -balance in the Operating Account equal to
the credit;
(k) Use the equipment or any data received thereon for any other purpose other than
for determining whether or not Merchant should accept checks or Cards in connection
with a current sale or lease of goods or services;
(1) Use the equipment or any data received thereon for credit inquiry purposes or any
other purpose not authorized by this Agreement;
(m)Draw or convey any inference concerning a person's creditworthiness, credit
standing, credit capacity, character, general reputation, personal characteristics or
mode of living when any Card or check is processed as non -accepted;
8
vol. O
(n) Disclose any information obtained through the equipment to any person except
for necessary disclosures to affected Cardholders, Bank and/or the Issuer;
(o) Add any tax to Transactions unless applicable law expressly requires that
Merchant be permitted to impose a tax. Any tax, if allowed, must be included in the
Transaction amount and not collected separately;
(p) Disburse funds in the form of travelers checks, if the sole purpose is to allow the
Cardholder to make a cash purchase of goods or services from Merchant;
(q) Disburse funds in the form of cash;
(r) Accept a Card to collect or refinance an existing debt;
(s) Issue a transaction credit in respect of goods or services acquired in a cash
transaction which are returned; or
(t) Make any cash refund to a Cardholder who has made a purchase with a Card,
unless no other remedy is available. All transaction credits will be issued to the same
Card account number as the sale to the extent feasible.
(u) Merchant may not accept a Card for an unlawful Internet gambling transaction.
Merchant will pay all Card Association fines, fees, penalties and all other assessments or
indebtedness levied by Card Associations and/or regulatory agencies to Bank, which are
attributable, at the Bank's discretion, to Merchant's transaction processing or business.
17. Prohibition of Furnishing Account Information. Merchant shall not, without the
Cardholder's consent, sell, purchase, provide or exchange Card account number
information in the form of Transaction documents, carbon copies of imprinted
Transaction documents, mailing lists, tapes, journal rolls or other media obtained by
reason of a Card to any third party.
18. Daily Reconciliation of Transactions.
18.1 Electronically Transmitted Transactions. Transactions will be settled on a daily
basis when applicable. (Excluding Sundays and holidays) Bank and/or JetPay shall
deliver payment to Merchant within forty-eight (48) hours provided bank and/or JetPay
receives funds from the card associations by a credit to the Operating Account of the
merchant. For Net Settlement merchants, this credit will be reduced, if necessary, by: (i)
the sum of all Cardholder charges denied, refused or charged back; (ii) all refunds
processed on account of Cardholders during said time period; (iii) the fees and charges,
including Chargebacks, Merchant owes Bank or JetPay hereunder; (iv) all taxes,
penalties, charges and other items incurred by Bank that are reimbursable pursuant to this
Agreement; and (v) all applicable rates, fees and charges described on Exhibit A to the
Merchant Application and Agreement. For Gross Settlement merchants, each of the items
(i) through (v) listed in the preceding sentence may be paid to Bank or JetPay through an
ACH debit to the designated Merchant Operating Account.
18.2 Reconciliation of Transactions. Merchant shall reconcile each settled Transaction
within fifteen (15) days after the date on which such Transaction is submitted to Bank for
9 _
Vol. �2_ pg. 3�
MA
payment, and shall notify Bank and JetPay immediately in writing of any discrepancies or
errors Merchant notes as a result of such reconciliation. In any case, Bank and/or JetPay
are not responsible for any downgrades assessed in merchant fees (if Merchant is
absorbing transaction fee). When asked, JetPay will work with Merchant to help
transactions qualify at their best rate. Neither Bank nor JetPay shall have any
responsibility or liability for Transaction -related errors or omissions that are brought to
their attention more than thirty (30) days after the date on which the Transaction to which
such error or omission relates is first presented to Bank for settlement.
18.3 Provisional Credit. Any credits to the Operating Account are provisional only and
subject to revocation by Bank until such time that the Transaction is final and no longer
subject to Chargeback by the Issuer, Cardholder or Associations. Bank may withhold
payment for a Transaction to Merchant, for any reason, until such time as the Transaction
has been verified as legitimate by the relevant Issuer or Bank and/or JetPay receive
adequate supporting documentation from Merchant to authenticate the Transaction and
mitigate Chargeback risk.
19. Adjustments and Returns. Merchant will maintain a fair exchange and return policy
and make adjustments with respect to goods and services sold and/or leased to its
customers whenever appropriate. If goods are returned, or services are terminated or
canceled, or any price is adjusted, Merchant will prepare and transmit a credit or
return Transaction, either electronically or by paper, for the amount of the adjustment
as a deduction from the total amount of Transactions transmitted that day. If the
amount of credit or return Transactions exceeds the amount of sales Transactions,
Merchant shall pay Bank the excess. Merchant shall make no cash refunds on
Transactions and shall handle all credit adjustments as provided in this Section 19. If
no refund or return will be given, Cardholder must be advised in writing that the sale is
a "final sale" and "no returns" are permitted at the time of the Transaction.
Cardholder also must be advised in writing of any policy of Merchant that provides for
no -cash refunds and in-store credit only. Merchant shall follow Association
reservation/no-show policies. Merchant shall notify Cardholders in writing of this
policy on all advance reservations. Merchant also shall notify Cardholders at the time
of the reservation of the exact number of days required for reservation deposit refunds.
20. Chargebacks. The acceptance by Bank or JetPay of any Transaction processed in
accordance with the terms of this Agreement shall be with full recourse to Merchant. If
Merchant disagrees with Bank's or JetPay's decision to charge back a Transaction,
Merchant must so notify Bank and JetPay in writing within ten (10) days of the
Chargeback, and provide documentation that the dispute has been resolved to
Cardholder's satisfaction or proof that a credit has been issued. Without limiting the
generality of any other provision of this Agreement, and solely to the extent permitted
by law applicable to Merchant, if Bank or JetPay, if JetPay has indemnified Bank,
takes legal action against Merchant for any Chargebacks or any amounts due Bank or
JetPay hereunder, Merchant shall pay the costs and attorneys' fees incurred by Bank
and/or JetPay, whether suit is commenced or not.
10
VG.
21. Merchant Statement. If Merchant is absorbing the transaction fees under this
Agreement, at least once per month, Bank or JetPay shall provide Merchant with a
statement online (the "Merchant Statement"). Brazos County will be passing the
transaction fee, and as such, the only fees, if any, that will be invoiced to the County will
be for charge -back transactions. All information appearing on the Merchant Statement
shall be deemed accurate and affirmed by Merchant unless Merchant objects by
written notice specifying the particular item in dispute within thirty (30) days of the
date of the Merchant Statement.
22. Retention of Original Sales Information. Merchant shall retain the information
required by Sections 14 and 15 for seven (7) years from the date of the Transaction. At
the request of Bank, Merchant shall provide such information to Bank or JetPay, as
directed by Bank or JetPay, within five (5) days of receipt of a request from Bank or
JetPay. Failure to meet such timeframe or non-delivery of any item or delivery of an
illegible copy of an item requested by an Issuer shall constitute a waiver by Merchant of
any claims and may result in an irrevocable Chargeback for the full amount of the
Transaction.
23. Recovery of Cards. Merchant will use its best efforts to reasonably and peaceably
recover and retain any Card for which Merchant receives notification of cancellation,
restrictions, theft or counterfeiting. This notice may be given: (i) electronically through
the equipment; (ii) by the Authorization Center through any means; or (iii) by listing on
any canceled Card or restricted Card list. Merchant shall also take reasonable steps to
recover a Card which it has reasonable grounds to believe is counterfeit, fraudulent or
stolen.
24. Customer Complaints. Merchant shall respond promptly to inquiries from Cardholders
and shall resolve any disputes amicably. If unresolved disputes occur with a frequency
unacceptable to Bank or JetPay, Bank and JetPay may terminate this Agreement. Bank
and JetPay reserve the right to charge Merchant reasonable fees and reimbursement on
an account of excessive Cardholder inquiries, refunds or Chargebacks. Merchant
agrees to maintain the following information in writing with respect to each claim or
defense asserted by a Cardholder for which Merchant has received notice:
(a) The Cardholder's name;
(b) The Card's last 4 digits account number;
(c) The date and time the Cardholder asserted the claim or defense;
(d) The nature of the claim or defense; and
(e) The action that Merchant took in an attempt to resolve the dispute.
Upon request, Merchant shall furnish Bank and JetPay with this information in writing within ten
(10) days.
25. Confidentiality. Merchant shall treat all information received in connection with this
Agreement as confidential to the extent permitted by law.
l]
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26. Associations' and Issuers' Requirements. Merchant shall comply with all bylaws, rules,
regulations, policies and/or guidelines of the Card Associations and any Issuer whose
Cards are used to process Transactions in accordance with this Agreement. Merchant
will display prominently at its place of business Approved Card Associations emblems
and other promotional material and literature provided by Bank and JetPay directly or
through JetPay. Subject to the prior written consent of Bank and/or JetPay and upon
such conditions as authorized by Bank or JetPay, Merchant may use Card service
marks or design marks in its own advertisement and promotional materials.
27. Compliance with Applicable Law. Merchant represents and warrants that it has
obtained all necessary regulatory approvals, certificates and licenses to sell any product
or provide any service it intends to offer, and that it is in compliance with the
Telephone Disclosure and Dispute Resolution Act and the regulations of the Federal
Trade Commission and the Federal Communications Commission. Merchant shall
comply with all present and future federal, state and local laws and regulations
pertaining to Transactions, including, without limitation, the Federal Fair Credit
Reporting Act, the Federal Truth -in -Lending Act, the Electronic Fund Transfers Act
and the Federal Equal Credit Opportunity Act, as amended.
28. Taxes. Each party hereto shall report its income and pay its own taxes to any applicable
jurisdiction, if applicable. If Bank or JetPay are required to pay any taxes, interests,
fines or penalties owed by Merchant, said amount shall become immediately due and
payable by Merchant to Bank or JetPay. If excise, sale or use taxes are imposed on the
Transactions, Merchant shall be responsible for the collection and payment thereof.
Bank or JetPay shall be entitled to recover of any of said taxes paid by it on behalf of
Merchant from Merchant immediately after payment.
29. Limitation of Liability. In addition to all other limitations on the liability of Bank and
JetPay contained in this Agreement, neither Bank nor JetPay shall be liable to
Merchant or Merchant's customers or any other person for any of the following;
(a) Any loss or liability resulting from the denial of credit to any person or
Merchant's retention of any Card or any attempt to do so;
(b) Any loss caused by a Transaction downgrade resulting from defective or faulty
equipment regardless if owned by Bank, JetPay or Merchant;
(c) The unavailability of Services caused by the termination of contracts with
computer hardware vendors, processors or installers, whether terminated by Bank,
JetPay or any other person for any reason; or
(d) Interruption or termination of any Services caused by any reason except for
failure of JetPay to repair or replace equipment at Merchant's expense.
At no time will JetPay's liability exceed the amount of fees collected or reasonably expected to
be collected from merchant for this delay period.
NEITHER BANK NOR JETPAY SHALL BE LIABLE FOR ANY LOST PROFITS,
PUNITIVE, INDIRECT, SPECIAL OR CONSEQUENTIAL DAMAGES TO MERCHANT OR
12
Vol. Pr. _ _//// }`
TO ANY THIRD PARTY IN CONNECTION WITH OR ARISING OUT OF THIS
AGREEMENT OR ANY OF THE SERVICES TO BE PERFORMED BY BANK OR JETPAY
PURSUANT TO THIS AGREEMENT, MERCHANT ACKNOWLEDGES THAT BANK HAS
PROVIDED NO WARRANTIES, EITHER EXPRESS OR IMPLIED, WRITTEN OR ORAL,
INCLUDING, BUT NOT LIMITED TO, ANY IMPLIED WARRANTY OF
MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, WITH RESPECT
TO ANY EQUIPMENT AND THAT BANK HAS NO LIABILITY WITH RESPECT TO ANY
EQUIPMENT. BANK MAKES NO REPRESENTATIONS OR WARRANTIES, EXPRESS OR
IMPLIED, REGARDING THE SERVICES IT PROVIDES HEREUNDER. SHOULD THERE
BE ERRORS, OMISSIONS, INTERRUPTIONS OR DELAYS RESULTING FROM BANK'S
OR JETPAY'S PERFORMANCE OR FAILURE TO PERFORM OF ANY KIND, BANK'S
AND JETPAY'S LIABILITY SHALL BE LIMITED TO CORRECTING SUCH ERRORS IF
COMMERCIALLY REASONABLE OR SUPPLYING SUCH OMISSIONS IN THE WORK
PRODUCT IN WHICH THEY HAVE OCCURRED.
30. Limitation on Damages. In no case shall Merchant be entitled to recover damages from
JetPay or Bank that exceed the fees retained by Bank and JetPay pursuant to this
Agreement during the three month period immediately prior to the event giving rise to
the claim for damages.
31. Indemnification. JetPay acknowledges that Brazos County may as a Political
subdivision have governmental immunity against any indemnification and/or liabilities.
JetPay further acknowledges that by executing this agreement, Brazos County does not
waive or relinquish any immunity or defense on behalf of itself, it's commissioners,
officers, employees or authorized representatives. To the extent permitted by laws
applicable to Merchant, Merchant agrees to indemnify and hold Bank and JetPay
harmless from any and all losses, claims, damages, liabilities and expenses, including
attorneys' fees and costs (whether or not an attorney is an employee of Bank or Bank's
affiliates, JetPay or affiliates of JetPay) arising out of any of the following:
(a) Merchant's failure to comply with this Agreement;
(b) Any act or omission of Merchant;
(c) Merchant's failure to comply with the equipment's User's Guide;
(d) Merchant's failure to comply with any bylaw, rule, regulation, guideline or policy
of any Association or Issuer;
(e) Merchant's failure to comply with any applicable law, rule or regulation;
(f) Any dispute concerning the quality, condition or delivery of any merchandise or
the quality of performance of any service;
(g) The fraud or dishonesty of Merchant or Merchant's employees, licensees,
successors, agents and/or assigns;
(h) Merchant's selection of an Internet service provider or other telecommunication
services provider;
(i) The theft of or damage or destruction to any equipment; or
13
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Q) Full Recourse Transactions, unauthorized Transactions and prohibited
Transactions.
32. Credit Investigation and Bank Auditing. Bank or JetPay may audit, from time to time,
Merchant's compliance with the terms of this Agreement. Merchant shall provide all
information requested by Bank and JetPay to complete the audit. Merchant authorizes
parties contacted by Bank or JetPay to release the credit information requested by
Bank or JetPay, and Merchant agrees to provide Bank and JetPay a separate
authorization for release of credit information, if requested. Unless required by a legal,
regulatory or other similar entity, the Bank and JetPay shall not conduct onsite audits
of the Merchant.
33. Termination. The Merchant shall remain liable for any fees or Chargebacks incurred
after termination or expiration of this Agreement, if such fees or Chargebacks are based
on transactions that occurred before such termination or expiration. Merchant shall
keep its Operating Account open for a minimum of one hundred eighty (180) days after
termination or expiration of this Agreement for the settlement of such fees or
Chargebacks.
33.1 Termination of Agreement by Bank and JetPay. Bank or JetPay may terminate
this Agreement upon at least thirty (30) days' prior written notice to the other parties. In
addition, Bank or JetPay may terminate this Agreement without notice to Merchant under
any of the below listed circumstances. Any such notice of termination by Bank is
effective upon delivery if personally delivered, upon confirmation of transmission if sent
by facsimile transmission, upon the third business day after mailing if sent by registered
or certified mail, and upon receipt if sent by reputable courier.
(a) Intentionally Omitted;
(b) Any act of fraud or dishonesty is committed by Merchant, its employees and/or
agents, or JETPAY or Bank believes in good faith that Merchant, its employees
and/or agents have committed, are committing or are planning to commit any acts of
fraud or misrepresentation;
(c) Chargebacks are excessive in the opinion of Bank;
(d) Breach of this Agreement by Merchant;
(e) Any representation or warranty made by Merchant in this Agreement is not true
and correct;
(f) Merchant files a petition under any bankruptcy or insolvency law;
(g) Merchant fails to maintain sufficient funds in the Operating Account to cover the
amounts due to Bank hereunder;
(h) Merchant's percentage of error Transactions or retrieval requests is excessive in
the opinion of Bank;
(i) Any insurance policy obtained by Bank, JETPAY or Merchant relating to
Transactions and/or Chargebacks is cancelled or terminated for any reason;
l4
Vol.
0) Merchant fails to maintain PCI DSS compliance or is not using a compliant
Payment Application per card association mandates;
(k) Merchant fails to maintain an active policy indicating PCI breach insurance;
(1) Intentionally Omitted;
(m)JetPay does not or cannot perform its duties under this Agreement and Bank and
JetPay determines that it is not feasible to provide to Merchant the Services
contemplated by this Agreement. Bank or JetPay is not obligated to provide
replacement Services if JetPay does not or cannot perform; or
(n) If any circumstances arise regarding Merchant or its business that create harm or
loss of goodwill to any Card Association.
Bank or JetPay may selectively terminate one or more of Merchant's approved locations without
terminating this entire Agreement. In the event of termination, all obligations of Merchant
incurred or existing under this Agreement prior to termination shall survive the termination.
Merchant's obligations with respect to any Transaction shall be deemed incurred and existing on
the transaction date of such Transaction.
33.2 Termination of Agreement by Merchant. Merchant may terminate this
Agreement for convenience upon at least thirty (30) days' prior written notice to the other
parties.
34. Third -parties & Software Integration. Before using any third -party in the payment
process, the Merchant shall request JetPay's approval. Within thirty (30) days after
receiving such notice, JetPay may approve or reject for commercially reasonable
purposes the usage of the third -party. In the event that the Merchant does not receive a
response from JetPay within the thirty (30) day period, JetPay's approval is
automatically granted. JetPay may revoke its approval for commercially reasonable
purposes with thirty (30) days' notice to the Merchant.
Merchant and JetPay will mutually agree upon the method of access and integration of
Merchant's software and systems to JetPay's payment processing platform. If acceptable to
Merchant, JetPay may provide an installable service package to Merchant that provides
middleware services between Merchant's software and customer database to JetPay's
processing platform for the purpose of looking up customer information including balance
due, account ID, usage history, etc. Payment card data will not be transported by these
services at any time. Such service will reside behind Merchant's network security and will
provide JetPay access to Merchant's customer database. Merchant will provide JetPay with
the appropriate credentials to access these middleware services in real-time to accept and
process payments from customers to Merchant. JetPay will use network communication
methods that follow Payment Card Industry best practices to communicate with these
middleware services. The services installed on Merchant system may be ftrewalled to only
provide access to the necessary services and the Merchant's customer database. The
middleware services will only communicate directly with Jetpay's hosted web services
15
va. 2 - G 9 P9. 3
platform utilizing secure protocols. Jetpay shall be responsible for ensuring security of this
service and be responsible for all costs, losses, claims and damages resulting directly from
any breach that is due solely to JetPay's gross negligence with these services.
35. Amendments to this Agreement. From time to time Bank or JetPay may amend this
Agreement as follows:
(a) Amendment to Cards and/or Services. Bank or JetPay may amend or delete Cards
or Services listed in Exhibit A to the Merchant Application and Agreement by
notifying Merchant in writing of any such amendment. All provisions of this
Agreement shall apply to Cards or Services added to this Agreement. Bank and
JetPay shall notify Merchant of the fees to be charged for processing the additional
Cards and Services. Acceptance by Merchant of a new approved Card as payment for
a Transaction or use of a new Service after Bank or JetPay has sent Merchant notice
of an amendment shall constitute Merchant's agreement to the amendment and the
fees or charges related to these additions.
(b) Amendment to Fees and Charges. From time to time, Bank or JetPay may change
all rates, fees and charges set forth on Exhibit A to the Merchant Application subject
to the prior approval of Merchant unless Merchant's sales volume or average
Transaction amount does not meet Merchant's projections contained in the Merchant
Application. Bank or JetPay will provide written notice to Merchant of all such
amendments. Bank or JetPay may change the rates, fees and charges without prior
written notice if Merchant's sales volume or average Transaction amount does not
meet Merchant's projections contained in the Merchant Application form to which
this Agreement is attached. If notice is required, Bank or JetPay will give written
notice on the Merchant Statement or by sending separate notice by mail, All new
rates, fees, and charges will become effective for the month immediately following
the month in which the notice appeared on the Merchant Statement or was sent by
mail, unless Merchant terminates this Agreement in accordance with Section 33.
(c) Amendments to all other Provisions. Bank or JetPay may amend this Agreement
in any manner other than as described in Section 35(a) or 35(b) above simply by
providing written notice of such amendment to Merchant, and such amendment shall
become effective on the latter of (i) the date on which such written notice is received
by Merchant; or (ii) a date specified by Bank or JetPay in such written notice.
Any and all amendments to this agreement shall not take effect until each of the parties to this
Agreement agree in writing to such amendment(s).
36. Assignment. This Agreement may not be assigned by Merchant without the prior
written consent of Bank and JetPay. Bank or JetPay may assign this Agreement.
Assignment of this Agreement by Bank shall relieve Bank of any further obligations
under this Agreement.
37. Financial Accommodations. Bank, JetPay and Merchant intend this Agreement to be
construed as a contract to extend financial accommodations for the benefit of
Merchant.
38. Cooperation. In their dealings with one another, each party agrees to act reasonably, in
good faith, and to fully cooperate with each other in order to facilitate and accomplish
the transactions contemplated hereby. Merchant agrees to allow JetPay to use their
name in proposals, brochures, banners, and press releases, which may be used to
promote JetPay.
39. Entire Agreement. This Agreement, together with the Merchant Application and
Agreement and all exhibits and schedules attached hereto or thereto including Request
for Proposal # 18-041 and JetPay's proposal in response to Brazos County RFP # 18-
041, supersedes any other agreement, whether written or oral, that may have been
made or entered into by any party (or by any officer or officers of any party) relating to
the matters covered herein and constitutes the entire agreement of the parties hereto.
JetPay agrees that in the event of differing and conflicting terms within what is
considered to be the "entire agreement", Brazos County's terms contained in the RFP #
18-041 shall control.
40. Severability. If any provisions of this Agreement shall be held, or deemed to be, or shall
in fact be, inoperative or unenforceable as applied in any particular situation, such
circumstance shall not have the effect of rendering any other provision or provisions
herein contained invalid, inoperative or unenforceable to any extent whatsoever. The
invalidity of any one or more phrases, sentences, clauses or sections herein contained
shall not affect the remaining portions of this Agreement or any part hereof.
41. Notices. Except for notices provided by Bank or JetPay to Merchant on the Merchant
Statement, all notices, requests, demands or other instruments which may or are
required to be given by any party hereunder shall be in writing and each shall be
deemed to have been properly given when (i) served personally on an officer of the
party to whom such notice is to be given, (ii) upon expiration of a period of three (3)
Business Days from and after the date of mailing thereof when mailed postage prepaid
by registered or certified mail, requesting return receipt, or (iii) upon delivery by a
nationally recognized overnight delivery service, addressed as follows:
If to BANK:
Address listed on Acquirer Discloser
With a Copy to:
JETPAY
If to JETPAY:
JETPAY:
ATTN: Christopher F. Battel
316 S. Baylen Street, Suite 590
17
VoL
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�
Pensacola, FL 32502
If to MERCHANT:
Address listed on Merchant Application
Any party may change the address to which subsequent notices are to be sent by notice
to the others given as previously mentioned.
42. Governing Law. This Agreement shall be governed and construed in accordance with
the laws of the State of Texas and Brazos County, without regard to internal principles
of conflict of laws, and federal law.
43. Captions. Captions in this Agreement are for convenience of reference only and are not
to be considered as defining or limiting in any way the scope or intent of the provisions
of this Agreement.
44. No Waiver. Any delay, waiver or omission by Bank or JetPay to exercise any right or
power arising from any breach or default of the other party in any of the terms,
provisions or covenants of this Agreement shall not be construed to be a waiver of any
subsequent breach or default of the some or any other terms, provisions or covenants
on the part of the other party. All remedies afforded by this Agreement for a breach
hereof shall be cumulative.
45. Force Majeure. The parties shall be excused from performing any of their respective
obligations under this Agreement which are prevented or delayed by any occurrence
not within their respective control including but not limited to strikes or other labor
matters, destruction of or damage to any building, natural disasters, accidents, riots or
any regulation, rule, law, ordinance or order of any federal, state or local government
authority.
46. ACH Processing. When requested by Merchant, JetPay will also provide ACH
processing services at the rates specified in Exhibit A. Merchant agrees that
information supplied in this application may be used to establish a separate ACH
account. If this service is requested, Merchant understands that a personal credit
review may be deemed necessary and authorizes such an action. Merchant agrees that
Bank and JetPay may deduct processing fees from the Operating Account or Reserve
Account on a daily basis unless a monthly basis is specified on Exhibit A. Merchant also
agrees to pay Bank or JetPay the amount of any fees, charges or penalties assessed
against Bank or JetPay. Merchant agrees to abide by all National Automated Clearing
House Association (NACHA) rules and regulations governing ACH processing and use
of their networks.
47. Honoring Cards.
Merchant will accept all valid Cards when properly presented by Cardholders in
payment for goods or services, subject to American Express, Visa, MasterCard and/or
Discover Network rules and/or regulations requiring Merchant to elect whether it will
18
Vol. —72
47
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accept credit only, debit only or both debit and credit Cards. Merchant may not (i)
indicate or imply that the Card Associations endorses any Merchant goods or services,
(ii) refer to a Card Association in stating eligibility for Merchant's products, services or
membership, or (iii) use any marks, symbols or logos owned by any Card Association
for any purpose other than those permitted in the Card Association Operating Rules.
48. Important Merchant Responsibilities.
(a) Ensure compliance with payment card industry data security standard (PCI DSS)
requirements.
(b) Maintain fraud and chargebacks below Card Association thresholds.
(c) Maintain an active data breach insurance policy with at least fifty thousand dollars
(550,000) in coverage per incident.
(d) Review and understand the terms of the Merchant Agreement.
(e) Comply with all Card Association Operating Rules.
(f) Review the JetPay web site for changes in rules, regulations and or rates. Follow
all card acceptance procedures.
(g) The responsibilities listed above do not supersede the terms and conditions of this
Merchant Agreement, and are provided to ensure the Merchant understands their
important obligations. The Card Associations are the ultimate authority whereas the
Merchant must operate within the card acceptance procedures. Any questions should
be directed in writing to JetPay
49. Incorporation of JetPay Proposal
Merchant's Request for Proposal 1"41 and JetPay's proposal response to RFP # 18-041 is hereby
incorporated by reference to the terms and conditions of this Agreement
19
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TIN on page 3.
Note. If the account Is in more than one name, see the then on page 4 for guidelines on whose
number to enter.
Under penalties of porjury, I certify that:
1. The number shown on this form is my correct taxpayer Identification number (or 1 am waiting for a number to be Issued to me), and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I em subject to backup withholding as a result of a failure to report all Interest or dividends, or (c) the IRS hes noufed ms that I am
no longer subject to backup withholding, and
3. 1 am a U.S. citizen or other U.S. person (defined below), and
4. The FATCA code(s) entered on this form (It any) indicating that I em exempt from FATCA reporting Is correct.
Certification Instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all Interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage
Interest paid, acquisition or abandonment of secured property, cencellallon of debt, contributions to an Individual retirement arrangement (IRA), and
generally, payments other then Interest and dividends, you are not required to sign the cen)ficallon, but you must provide your correct TIN. Sea the
Instructions on page 3.
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Here I U.Sperson- Date
General Instructions
Section references are to the Internal Revenue Code unless otherwise noted.
Future dovolopmonts. The IRS has created a page on IRS.gov for Inform tion
about Farm W49, at w vw.4a.govAv9. Information about any future developments
affecting Form W-9 (such as legislation enacted after we release it) will be posted
W that page.
Purpose of Form
A person who Is required to file an Infomu360n return with the IRS must obtain your
correct taxpayer Identification number (TIN) to report. for example, Income paid to
you, payments made to you In settlement of payment card and third party network
transactions. real estate transactions. mortgage Interest you paid, acquisition or
abandonment of secured property, cancelMon of debt, or contributions you made
to an IRA
Use Form W-9 only if you are a U.S. person (Including a resident alien), to
provide your correct TIN to the person requesting It (the requesler) and, when
applicable, to:
1. Certify that the TIN you eta giving Is correct (or you are waiting for a number
to be Issued),
2. Certifythalyou are not subject to backup withholding, or
3. Claim exemption from backup withholding if you aro a U.S. exempt payee. If
applicable, you ere else coNlying that as a U.S. person, your shamble share of
any partnership income from a U.S. trade or business Is not subject to the
withholding tax on foreign paMers'share of effectively connected Income, and
4. Certify that FATCA easels) entered on this form (U any) Indicating that you are
exempt from the FATCA reporting, is opnect.
Note. It you are a U.S. person and a requester gives you a form other Nan Fan
W-9 to request your TIN, you must use the requester's ton If It is substantially
similar to this Form W-9.
Definition of a U.S. person. For federal tax purposes, you are considered a U.S.
person if you are:
• An Indlvlduel who Is a U.S. citizen or U.S. resident alien,
• A partnership. corporation, company, of association coated or organized N the
United Stales or under the laws of the United States,
• An estate (other than a fcmlgn estate), or
• A domestic trust (as defined In Regulations section 301.7701.7).
Special rules for partnerships. Partnerships that conduct a trade or business In
the United States are generally required to pay a withholding tax under section
1446 on any foreign partneri share of effectively connected taxable Income firm
such business. Further. In certain cases where a Form W-9 has not been received.
the odes under socUon 1448 require a partnership to presume that a partner is a
foreign person, and pay the section 144e withholding tax. Therefore. If you aro a
U.S. pareon that Is a partner In a partnership conducting a trade or business in the
United States, provide Force W-9 to the partnership to establish your U.S. status
and avoid section 1446 withholding on your share of partnership income.
Cel. No. 10231% I Vol,,� G pg. Form 111�•9fRov.
Request for Taxpayer
orm he
Givotno
romW-9
'Rev. August 2013)
Identification Number and Certification
requester. Do not
requ sten.
send to the IRS.
)oparlment of the Treasury
Intemal Renate service
Name (as shown on your income tax return)
Business nemeldisregarded entity nam e, if different from above
ei
m
Check appropriate box for federal lav elessttleatlon:
Exemptions lase instructions):
❑ Individual/3011 Prop6e1e1 ❑ C Corporation ❑ S Corporation ❑ Partnership ❑ Trusdeslale
m m`o
Exempt payee aerie (Uany)
`o
❑ Was liability company. Enter the talc clessifical cn (C=C corpomlion, S=S corporation, P-parinership)
Exemption hem FATCA reporting
code friary)
6�
❑Otilef (Bao lrtstrtrc6ora)'
Mdress 0.street, and apt. or suite no.)
Requealers name and address (optional)
to
m
City, slate, and ZIP code
m
rn
Ust account numbers) here (optional)
Taxpayer Identiflcation Number TIN
Enter your TIN In the appropriate box The TIN provided must match the name given on the 'Name' line
Sodas security number
to avoid backup wfhhoWlrlg. For Individuals, this Is your sorlal security number (SSM). However, for a
"
resident alien, ads proprietor, or disregarded entity, we the Part I Instructions on page 3. For o91ar
ansae, R is your employer leer Wilusr nuffil tcuvy.ayuu uu uw ,lavas
TIN on page 3.
Note. If the account Is in more than one name, see the then on page 4 for guidelines on whose
number to enter.
Under penalties of porjury, I certify that:
1. The number shown on this form is my correct taxpayer Identification number (or 1 am waiting for a number to be Issued to me), and
2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that I em subject to backup withholding as a result of a failure to report all Interest or dividends, or (c) the IRS hes noufed ms that I am
no longer subject to backup withholding, and
3. 1 am a U.S. citizen or other U.S. person (defined below), and
4. The FATCA code(s) entered on this form (It any) indicating that I em exempt from FATCA reporting Is correct.
Certification Instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all Interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage
Interest paid, acquisition or abandonment of secured property, cencellallon of debt, contributions to an Individual retirement arrangement (IRA), and
generally, payments other then Interest and dividends, you are not required to sign the cen)ficallon, but you must provide your correct TIN. Sea the
Instructions on page 3.
Sign stgnatu sof
Here I U.Sperson- Date
General Instructions
Section references are to the Internal Revenue Code unless otherwise noted.
Future dovolopmonts. The IRS has created a page on IRS.gov for Inform tion
about Farm W49, at w vw.4a.govAv9. Information about any future developments
affecting Form W-9 (such as legislation enacted after we release it) will be posted
W that page.
Purpose of Form
A person who Is required to file an Infomu360n return with the IRS must obtain your
correct taxpayer Identification number (TIN) to report. for example, Income paid to
you, payments made to you In settlement of payment card and third party network
transactions. real estate transactions. mortgage Interest you paid, acquisition or
abandonment of secured property, cancelMon of debt, or contributions you made
to an IRA
Use Form W-9 only if you are a U.S. person (Including a resident alien), to
provide your correct TIN to the person requesting It (the requesler) and, when
applicable, to:
1. Certify that the TIN you eta giving Is correct (or you are waiting for a number
to be Issued),
2. Certifythalyou are not subject to backup withholding, or
3. Claim exemption from backup withholding if you aro a U.S. exempt payee. If
applicable, you ere else coNlying that as a U.S. person, your shamble share of
any partnership income from a U.S. trade or business Is not subject to the
withholding tax on foreign paMers'share of effectively connected Income, and
4. Certify that FATCA easels) entered on this form (U any) Indicating that you are
exempt from the FATCA reporting, is opnect.
Note. It you are a U.S. person and a requester gives you a form other Nan Fan
W-9 to request your TIN, you must use the requester's ton If It is substantially
similar to this Form W-9.
Definition of a U.S. person. For federal tax purposes, you are considered a U.S.
person if you are:
• An Indlvlduel who Is a U.S. citizen or U.S. resident alien,
• A partnership. corporation, company, of association coated or organized N the
United Stales or under the laws of the United States,
• An estate (other than a fcmlgn estate), or
• A domestic trust (as defined In Regulations section 301.7701.7).
Special rules for partnerships. Partnerships that conduct a trade or business In
the United States are generally required to pay a withholding tax under section
1446 on any foreign partneri share of effectively connected taxable Income firm
such business. Further. In certain cases where a Form W-9 has not been received.
the odes under socUon 1448 require a partnership to presume that a partner is a
foreign person, and pay the section 144e withholding tax. Therefore. If you aro a
U.S. pareon that Is a partner In a partnership conducting a trade or business in the
United States, provide Force W-9 to the partnership to establish your U.S. status
and avoid section 1446 withholding on your share of partnership income.
Cel. No. 10231% I Vol,,� G pg. Form 111�•9fRov.
7761 Boyington Or,. Sle. 180
�5
'�j Coarlsion. TX 75006
s^
i� 5:�x
Mein Fox: (8661370-6924
Merchant Application & Agreement
ISO/Agenl la0 E oche: Scim Ager+l Name dlDp
Katie E; 60alis L5Csl unions lilt [R 10 Ni 020,: lop (CLIVE C RE bn OR lilt APPUCAU01L
Merchant t Name (DBA or Ti Legal Nome lit different) Tax to:
Brazos County
Legal Address
Address 1:
Address I;
yc
Add.... 2:
, y, _ U.: 1 1 r l..
City: Slate: Zip Code:
08A Phone Numbec `lame to no ecr an CarOholdcr SldlemenL
Company W ebsie: Phone p 10 Aooeaf on Cnanolder Slotomenl lit M0/101:
contact lnfornno"On's,...n:^Caro:M1Ecb 0-1!.r ❑ Account Mainoncriee❑Sta!alnenrs❑PCI ❑ChOrgoUaahS
Nemo: F. -mall: Phone: Fox:
Address: City: Slate: Zip:
Business Type:❑InESviduaV$olo Narrator oCarperoflon❑Prlvale❑NonNOW ❑Podnanl JP❑.LC ISIWP)�J❑ PiJi Hcdea❑ Govelrvnonl 0 o Employees:_
Average Tickel Amount $ Hlghesl P0kal Amount $ Mon!hiy AXP/V$LMC/DISC IdelWClk Volume $ nal Dairy fronsoctlons'._
Deus lhblocolioneutlunllyla¢e AMERICAN EXPRESS/VLSA/MASTEP.CARD/OISCOVERNetwork2 Yes No Romonfor!eavrngE
❑ ❑
Teas the Meichanl ever been larntinoled from accepting cards lot any bmineisi Yes No 11'YESplecseexii
��I1
Has Metchonf everh:ed bonkmpt"/7 Oros No 8urnessdonkraplcy
i Yearsin Eusiriesi:_
explonallan:
11 yes. pl=ow provide
Authorized Signor Information:
Nome 1: Nome 2: r r 1
Title I: Title 2:
Address Line 1: Address Line I:
Address Line 2: — ____ Address Line
Cify: Slate: Zip: Country:____ Cil}t�_-,__Slate: Zip: Cautery:
Cell Phone: Fo.: Cell Phone: Fax: ,
E-mcd Address- E-mcil Address:
American Express:
EXISTING ACCOUNTS: if you currently accept AXP payments. and your AXP volume is more than SIMId annually, you must submit your existing AXPiI.
Please submit your current SEP, and we wig convey this to AMEX. Existing AXP SEB:
NEW ACCOUNTS: If you do not curi accepl AXP paymanh, and your annual vo'unlc Is less than SIMM, oro still assign you on AXP: for This account so you can start
accepting AXP payntors6, If you do not cmlentfy have an AXP 0. and your onnuol volume Is more Ilion $IMM we wit contact AXP on your belief].
In the event your volume excoeds more than $Ih1h5 onwO:ly, you may be moved dveClly to AXP. OPI out of AXP Offers and I'MMa110113111 you do 1101 vldh to receive "huto
offers or pronsoibris of AXP products or services Irom AXP via OHUIU or online III ISUzli m trad banal mall and telephone), please contact cuemnler service V ilh apprcai
la1v, for u5 to process your opl-oul request Email customer service at: OssistAlC1pa¢cOnl. rderahant tics theIrgbl riot to accept all Card A550CialiOrl aaN1 typos SOUIG Point Of
Soles sohvere and programscannol prof it the acceptance of specific Iypof of payment cards: rhmelam. ll is the nwrcharll'srespomibilly to Enforce this. 11 you quriEfy. JarPay
as processor. and nol Merchant Bonk.,wElsottte American Express and Discover irarnecfioos. To optical of AXP merkelin o!easa chockhere:
I cqu cr espoml II es
cr
Ti0 sonlim oror I v P Cro W along tc eov •.v,an
Ae u41n Bank Otsdo um
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1
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Important Merchant Responiltil611as
1 E. Cc p•anc pe d- caf IF rd)Icr p v amenb
9 3 f 1
} Fle h tlo tl[� Oh - E WC Itl C'C 1 Ili erroUr'
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JotPmJlrrcwO`'p 1lnr tppflE6l ono d1lCue Af ntan lfieVlEBF,ynu Ac 1 re (RAri �GEn x
Merchant 45Mco5 - '
Efl'AC EI J<O IJ yAM Idtlnfl¢r 1 S E VI1y<Y/IJlball /�'. )'
V tl l0 1 n_e [entl h 1r 19h0x..Hh APPk.Ux
1 �i✓< y 1
ih k k1fL1(OO OtlO 1 PGp I I n ti [ho 1AO OEleONE pEOp d tlip
:�_ i !" S e
e 3 I fA. CtIOEIY 11 III 0 q`Po1 1 b 6 _ r [Fpa IYOndv[lnW p )IDe Een[b Me
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yxMolovv1no 11phouN rholAO Chonlo pprance EnYCEObrE
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/
Papel V:PL.01,MI VU. O/ 6 7 Pg. e7,
3961 Boq nglcn Dr., Sea I
Canollen. Tx 75006
Phone: 1-877-4JETPAY
61oin Fax: (8661370-6924
Merchant Application & Agreement
QJR Certification:
Equipment Information (select any and allthat apply):
Name:
E] Virtual _—
Number,
pGateway Name: �-
Third Party Chargeback Services:
0Software Name:--•-------------- —
Banking Information:
p htoin Account p Fee Account
[3Moin Account O Fee Accouni
Bank Name l: ___--
Bonk Name 2:
Account Name l:
Account Name
Account Type I:____—_-______—
Account Type 2:
Routing k 1:_—
..__, Routing H 2: —
Account sJ t:
Account H
Acknowledgement and Signature
By executing this Merchant Application and Agreement on behalf of the merchant described above (the WerchonP(, the undersigned
individual(s): (i) represen 1(s) and warrant(s) that all information conjoined in this Merchant Application is Irue, correct, and complete as of the
defeat this Merchant Application and any fines, losses, or penalties that arise do to in-accura le information will be assessed to the merchant,
and that such individualist have the requisile corporate power and authority to complete and submit this Merchant Application and
Agreement and provide the acknowledgements, oulhorizations, and agreements set forth below, both on behalf of the Merchant and
individually; (it) acknowledge(s) that theinformotan contained in this Merchant Application is provided for the purposeof obtaining. pricing,
and acceptance for processing or maintaining a merchant account with JETPAY and Bank on behalf of the Merchant; (iii) authorize JETPAY
and Bonk to invesligale the credit of the Merchant and each person listed on this Merchant Application; and (iv) agree. on behalf of the
Merchant and in the event this Merchant Application is accepted and executed by Bonk and JETPAY, to all of the terms and conditions set
forth in the merchant Agreement. The Merchant and undersigned individuals understand it is their responsibility to carefully review the terms
and conortionsof the merchant agreement, see attachment, and the Card Associations Operating Rules, which are hereby incorporated
by reference. By signing below, you acknowledge that you have read, understood and agree to those terms and condilions and that you
agree to accept electronic notification of any changes to those terms and conditions as updated from time to time of the JelPay WEB
address for merchant terms listed above. If the merchonl is a corporation, its proper Corporate Officers must sign. This Agreement maybe
signed by one or more counterparts and all signed agreements shop be considered as one, below and by signing below stale they are valid
signers forsuch corporation.
Merchant Principal 1
Signature of olllcer/C
Merchant Principal
Signature of officer/(
Date
Date
Bank Signature and title: Date
y// r p
JelPay Signature and IlllCQ/
VEL lJ �%%ern o�IJ O' Datal—
vol.
u/�
2 G 9 pg. �A/
Exhibit A
Boarding Set Up
i. CIS SYSTEM UTILIZED:
2. WEB MODULE UTILIZED
3. IVR SYSTEM UTILIZED:
4, POS SYSTEM UTILIZED:
5. POS DEVICES UTILIZED:
6. Merchant Category Code;
7. FEES:
Set Up Fees $0.00
FIXED Recurring Fees (monthlylannual) $0.00
Accepting Credit and Debit Cards
Transactional Fees 2.00% + SO 25 per transaedon
'Fees to be paid by Paver
Accepting sChecks
Transactional Fees $0.50 Pere -Check
'Fees to be paid by Paver
Re•presentmontcount
Terminals for Point of Safe
Up to 55 Pax 5300 or 5500 EVM Readers are Included at no cost during the Tenn of this Contract Including ell erronsion
periods. In addition, JetPay shag be responsible for the maintenance and replacement of any defective or inoperable EMV
reader during the Tenn of this Contract
Miscellaneous Fees
Charge -barks (credit cards) $10.00 Pald by CLIENT
NSF (ROI) e•Check Returns $20.00 Paid by PAYER
Vol. Pg. �� i
II
Payments N�; Payroll Partners
Exhibit B
JetPay's Software Integration Plan for Brazos County
JetPay's plan for integration with customer information and other software systems includes setting up an
organizational meeting(s) between the appropriate technical staff of JetPay, the County and any third party
software system. The primary agenda items of the organizational meeting include identifying the overall system
requirements in consideration of the County's desired end customer experience and PCI scope. The County
determines the user interface(s) that the end customer is on during the entire session—just one user interface (fully
hosted) or customer starts on one user interface then is re -directed to JetPaywhen payment information is entered
(re -direct). As such, the County must clearly direct any third party software system and JetPay how it requires
payment processing to occur.
For bill -pay payment types (court fines, property tax, DMV, etc.), JetPay recommends a fully hosted solution to
maintain uniformity of the customer experience, and because JetPay is in complete control of the development
schedule. Alternatively, if the County prefers a third party user interface for specific payment types, then JetPay
recommends the payment re -direct integration in which the customer is re -directed with the shopping cart
information to JetPay's payment pages when payment information is entered.
Under a fully hosted integration, all activity associated with accepting/submitting a payment is on JetPay's web
pages/user interface and servers. The customer starts on the County's website and clicks on a button, i.e. Pay Bill,
where the customer is then directed to JetPay's fully hosted user interface to select the account(s) to put in the
shopping cart and to make a payment. All payment information is solely on JeWay's screens which limits the PCI
scope and risk of the County. To support a fully hosted integration, JetPay will develop an interface to your or a
third -party vendor's software. JetPay prefers to utilize real-time web service calls using a REST API to the system
that holds the customer information. Alternatively, if no API is available, JetPay will then work with County IT to
create an automated file import/export process via SFTP. JetPay Imports a file into our system to support account
validation and real-time payment authorization. JetPay creates an export file that can use an automated process,
on a time interval acceptable to the County, to post back all transaction data to the County's systems. Under the
Fully Hosted integration, JetPay is in complete control of the development schedule, and can ensure that the
boarding process will be conducted within our established timeframe. Further, JetPay is responsible for all of the
cost of developing this Integration.
Under a payment re -direct integration, the County or a third -party software vendor develops the interface to
JetPay's processing platform. The customer remains on the County's user interface until payment information is
entered, at which point, they are re -directed to JetPay's user interface and servers to complete the transaction.
This integration also limits the County's PCI risk by maintaining all customer payment data and banking information
on JetPay's user interface and servers. The payment is processed in real-time on 1otPay's user interface and then
upon successful completion of the payment transaction, the customer is re -directed back to the third party
software system or County's website. Under the payment re -direct Integration, JetPay will collaborate with the
County or third -party software partner on developing the interface using JetPay's API. JetPay supports a REST API
(httpS://stage.colleCtOrsolutiOnS.com/rnagiL- /) which provides documentation, definitions, code samples, and
an efficient interface to more easily and efficiently integrate to the Magic platform. JetPay uses the Swagger.io
framework (Lit tos:_ stage.collectorsolution s.coin/magic-ani/swag ee of index) which aides developers to easily
get started with the Magic REST API. To support third party software systems.that are developing the interface to
letpay, Jetpay commits to provide the appropriate API functionality, clear documentation on how to use the API,
and responsive technical support including a dedicated technical resource.
316 S Baylen Dr. Ste 590 1 Pensacola, FL 132502
jetpay.com
Bid # 18-109
HEAVY MACHINERY RENTAL
March 18, 2018 through March 17, 2019
TYPE OF EQUIPMENT MUSTANG RENTAL SERVICES
HERO RENTALS
NUECES POWER EQUIPMENT
BACKHOEILOADER-93 HP
MAHEMOOEL Cat 42OF BACKHOE I
JOHN DEERE 310J OR EQUAL
CASE 580 SN
i
MONTHLY $1,950.00
$2,040.00
f;266.00
WEEKLY $650.00
$609.00
$890.00
DAILY 5217.00
$244.00
$299.00
SMALLCRAWLERTRACTOR W16WAY -
BLADE, 64HP
2
MAKEIMOOEL Cat 03K XL DROP
No Bid
No Bid
MONTHLY $2,250.00
WEEKLY $750.00
DAILY $2S0.00
CRAWLER TYPE TRACTOR, SOHP
3
MAKEIMO0EL Cat 03K XL DROP
No Bid
CASE650
MONTHLY 52,25000
51702.00
WEEKLY 5750.00
E1,567.00
DAILY $250.00
$523.00
CRAWLER TYPE TRACTOR, 140HP
4
MAKEIMODEL Cat DIN XL Cab Air
No Bid
LIEBHERR PR 724
MONTHLY $4,950.00
59,4p5.00
WEEKLY $1,650.00
51135.00
DAILY $550.00
$1,045.00
CRAWLER TYPE LOW GROUND PRESSURE
'TRACTOR 140 HP
„..
5
MAKEIMODEL Cat 06N LGP Cab Air
No Bid
LIEBHERR PR716 LGP 125 HP
MONTHLY $6,300.00
$7,125.00
WEEKLY $2,100.00
E2,375.00
DAILY $700.00
$793.00
DISC PLOWS 36 HINGE OFFSET '
6
MAKEIMODEL Rome TRH -1630
No Bid
No Bid
MONTHLY $1,815.00
WEEKLY 5605.00
DAILY $202.00
.';cRAW_LER TYPE LOADER Lt/2 YARD
BUCKET 80 HP
'
7
MAKEIMODEL Oat 963 track loader
No Bid
No Bid
MONTHLY $7,515.00
WEEKLY 52,505.00
DAILY $835.00
WHEELED TYPE LOADER 1-112 YARD
BUCKET 80 HP
8
MAKEIMODEL Cat 926m'Wheel loader
No Bid
LIEBHERR 1-5202.5 CU Y0125 HP
MONTHLY $3,060.00
55,130.00
WEEKLY 51,020.00
51,710-0
DAILY 5340.00
ESTO,OO
PNEUMATIC ROLLER,.18 TONS 9 WHEELS
9
MAKEIMODEL CalCW14
No Bid
HAMM GRW 18-00
MONTHLY 51,930.00
$3,375.00
WEEKLY 5643.00
51,12500
DAILY 5214.00
$375.00
SOIL COMPACTOR, VIBRATORY, PADDED
DRUM, 25 TONS 84"
10
MAKEIMOOEL Cat CP56
No Bid
HAMM 111 PAD
_
MONTHLY $3,33500
$3,375.00
WEEKLY51,112.00
$1,125.00
DAILY 5370.00
$325.00
SOIL COMPACTOR, VIBRATORY, SMOOTH
DRUM, 25 TONS 84"
_
11
MAKEIMODEL Cat 0556
NO Bid
HAMM III SMOOTH
MONTHLY $3,100.00
53,195.00
WEEKLY 51,033.00
$1,065.00
DAILY 5344.00
$355.00
ASPHALT RECYCLER, BOMAG MPH 100 OR
EQUIVALENT
12
MAKEIMODEL Cat RM1130OR
No Bid
WRTGEN WR200XLI
MONTHLY $13,995.1)0
$15,550.00
WEEKLY $4,665.00
$7,500.00
DAILY $1,555.00
PULVER MIXER
13
MAKEIMODEL Cat RM300
No Bid
No Bid
MONTHLY $7,965.00
WEEKLY $2,655.00
DAILY $885.00
Vol.
i!9
TYPE OF EQUIPMENT
MUSTANG RENTAL SERVICES I
HERC RENTALS
NUECES POWER EQUIPMENT
CK, 1,200 -2,000 GALLON
CAPACITY
FORD H50 WATER TRUCK
INTERNATIO 110. OR EQUAL
$2,756.00
$1,103.00
$342.00
No Bid
$2,385.00
$795.00
$255.00
E
R GRADER, 135 HP
Om i20M
NO Bid
CASE 885220 NP
$8,265.00
$2,755.00
$918.00
$4,815.00
WEEKLY $1,605.00
oALLY $535.00
EXCAVATOR, 26 TONS 1 318 YARD BUCKET
1fi
MAKEIMODEL
Cat 320E LRR
No Bid
UESHERR R922
56,070.00
$2,024.00
$675.00
MONTHLY 44,500.00
WEEKLY $1,500.00
DAILY $600.00
SELF-PROPELLED MECHANICAL BROOM
MAKEIMODEL
BROCE BW260
BROCE CRT3500R EQUAL
BROCE 4WI RC350
17
MONTHLY
$1,510.00
51,701.00
$2,351.00
WEEKLY
5503.00
$735.00
$784.00
DAILY
$168.00
$268.00
$261.00
TAMPER MAKE - BOMAG BT SS VIBRATOR
OR EOUIV).
18
MAKSMODEL
MUItiQuip MTX70
No Bid
No Bid
MONTHLY $270.00
WEEKLY $90.00
DAILY $30.00
CAT D6D (OR EQUIV) 140 HP CLEARING
DOZER WIRAKE
t9
MAKEIMODEL
CAT D6K XL CAB AIR
No Bid
No Bid
MONTHLY 56,810.00
'NEEKLY 52,270.00
DAILY $755.00
RAMMAX TRENCH COMPACTOR WALK
` BEHIND WIDTH 24133
20
MAKEIMOOEL
No Bid
No Bld
MONTHLY $1,460.00
WEEKLY $486.00
DAILY $162.00
RAMMAX REMOTE TRENCH COMPACTOR
WIDTH 24133 '
21
MAKEIMODEL
$1,365.00
$473.00
$168.00
No Bid
MONTHLY $1,460.00
WEEKLY $486.00
GAILY 5162.00
AIR COMPRESSOR 185 CFM
22
MAKEIMODEL
SULLAIR OPQ 185
ATLASCOPC0185CFM OR EQUAL
O... 1. 185
MONTHLY
$450.00
$536.00
$898.00
WEEKLY
$15000
$196.00
$299.00
DAILY
$50.00
$78.00
$100.00
SKID STEER LOADER (BOBCAT) MIN 58 HP,
.5 YD, (112 YD) G P BUCKET WITH TRACK
'I NOT WHEELS.
23
MAKEJMODEL
CAT 259D CROP
TAKEUCHI 2060050 BE STD OR EQUAL
CASE TR 310
MONTHLY
$1,510.00
$1,465.00
$2,223.00
WEEKLY
$503.00
$651.00
$741.00
DAILY
$167.00
4226.00
$247.00
SKID STEER LOADER (BOBCAT) MIN 58 HP,
.5 YO, (112 YD) G P BUCKET WITH WHEELS
NOT TRAC KS
24
MAHEIMODEL
CAT 226 DROP
JOHN DEERE 318D OR EQUAL
CASE SR175
MONTHLY
$1,080.00
51,045.00
$1,496.00
WEEKLY
$360.00
$41500
$499.00
DAILY
5120.00
5173.00
5166.00
RUBBER TIRE LOADER WIHAMMERS,
LOADERSIHAMMER-1000# IE
-
25
MAKEIMODEL
CAT 416E H90 HAMMER
NO Bid
CASE 58D
$4,489.00
$1,496.00
$499.00
MONTHLY $3,555.00
WEEKLY $1,185.00
DAILY 5395,00
LOW GROUND PRESSURE TRACTOR 80 HP,
P.A.T. BLADE -17,800#
26
MAKEIMODEL
CAT D3K LGP DROP
No Bid
CASE 650
$4,702.00
$1,569.00
$522.00
MONTHLY $3,150.00
WEEKLY $1.050.00
DAILY $350.00
r2T
LOWGROUND PRESSURE TRACTOR, 90 HP,
P.A.T. SLOE -20,2009
MAKEWODEL
CAT DSK LGP DROP
MONTHLY $3.750.00
Vol. No Bid/ �2
[l417
Z/
p� o Bid
WEEKLY $1,250.00
TYPE OF EQUIPMENT
MUSTANG RENTAL SERVICES
HERO RENTALS
NUECES POWER EQUIPMENT
SPECIALTY EXCAVATOR LONG REACH -60'
..,REACH, 48' 0" DEPTH
28
MAKEMODEL
MONTHLY
WEEKLY
DAILY
CAT 324 LONG REACH
$8,460.00 I
$2,820.00
$940.00
No Bid
LINK BELT CX250
$12,825.00
54,275.00
51,425.00
' SPECIALTY EXCAVATORS WITHUMB
• • ATTACHMENT `
'
29
MAKEMODEL
MONTHLY
WEEKLY
DAILY
CAT 320 EXCAVATOR WI FIXED THUMB
34,950.00
$1,650.00
$550.00
No Bid
LIEBHERR RPO
$7,396.00
$2,266.00
ST36.00
PAVING BREAKERS, 90 LBS (AIR
. . OPERATED-
-
30
MAKEMOOEL
SULLAIR 990
CP 1118 OR EQUAL
No Bid
MONTHLY $215.00 $236.00
IWEEKLY$72.00 I $100.00
DAILY 524.00 $17.00
REACH LIFT, 6000 # CAPACITY
31
MAKEIMODEL
CAT TL943
JCB 50208 EQUAL
No Bid
MONTHLY $2,385.00 $2,048.00
WEEKLY 5795.00 5840.00
DAILY 5265.00 $289.00
MINI EXCAVATOR 18 HP, 6'10"DEPTH
MAKE,MODEL
CAT 3027
JOHN DEERE 26G OR EQUAL
CASE CX17
32
MONTHLY
$1,140.00
S11449.00
$1,496.00
WEEKLY
S380.00
$641.00
$499.00
DAILY
$127.00
$167.00
$166.00
MINI EXCAVATOR, 30 HP, 9'11" DEPiH
»
MAKEMODEL
C., 303.5
BOBCAT 331 OR EQUAL
CASE CX31
33
MONTHLY
51,440.00
$1,496,00
51,995.00
WEEKLY
5480.00
$671.00
$665.00
GAILY
$160.00
$186.00
$223.00
'EXCAVATOR 39 TON, 270 HP
34
MAKEMODEL
MONTHLY
WEEKLY
DAILY
Caid]6
$8,235.00
$2,745.00
$915.00
No Bid
LIEBHERR R924
$9,405.00
$3,135.00
51,045.00
'SPEC IAL TY 24 TON EXCAVATOR 0015000#
HAMMER
`
35
MAKEMODEL
MONTHLY
WEEKLY
DAILY
CAT 320 W1 HAM MER
$11,990.00
$3.996.00
$1,332.00
No Bid
LIEBHERR 1210
31],252.00
54,417.00
$1,47200
' CRAWLER DOZER, 200 HP, STRAIGHT W
. TILTBLADE
-
36
MAKEMODEL
MONTHLY
WEEKLY
DAILY
CAT06TXLCASAIR
$7,775.00
$2,590.00
$862.00
No Bid
LIEBHERR PR736
$9,975.00
$3,325.00
S1.235.00
25 TON ARTICULATED OFF ROAD TRUCK 309 HP
37
MAKEIMODEL
MONTHLY
WEEKLY
DAILY
CAT 725
$7,895.00
$2,630.00
$877.00
No BId
No Bid
TELESCOPIC FORKLIFT; 9000 # 43' LIFT, 31'
5" REACH
MAKEIMOOEIL
GAT TL943
JCB 50942 OR EQUAL
PETOBDRE 93i
38
MONTHLY
$2,385.00
$2,625.00
S3420.00
WEEKLY
5795.00
$953.00
$1,140.00
DAILY
$265.00
$327.00
$380.00
MAN BUCKET (WORK BASKET) 48'• X 4B"
SUSPENDED WITH TOP COVER STANDARD
1. MODEL `
-
'
39
MAKEIMODEL
MONTHLY
WEEKLY
DAILY
No Bitl
No Bid
No Bid
65 HP EXCAVATOR WITH 13' - 7" DIG DEPTH
40
MAKEMODEL
CAT 308 EXCAVATOR
KUBOTA "0004R3 OR EQUAL
No Bid
MONTHLY $2,650.00 $3,525.00
WEEKLY $883.00 51,]65.00
DAILY $294,00 $525.00
. 70HP EXCAVATOR WITH 19' - 10" DIG DEPTH
41
M.AKEMODEL
CAT 313 EXCAVATOR
JOHN DEERE 2000LC OR EQUAL
No Bid
MONTHLY $3,340.00 $5,145.00
WEEKLY 51,11].00 41 J62.00
DAILY $371.00
5
va. G y pg.
' 9
TYPE OF EQUIPMENT
MUSTANG RENTAL SERVICES
HERO RENTALS
NUECES POWER EQUIPMENT
PORTABLE LIGHT PLANT 30FT MAST WITH 4
EACH 1250 WATT BULBS
42
MAKEIMOOEL
' ALLMAND LIGHT TOWER
WACKER 5200016537 OR EQUAL
No Bid
MONTHLY $430.00 $709,00
WEEKLY $143.00 3247.00
DAILY 548.00 39240
43
ATTACHMENTS FOR SKID STEER LOADER
77- ANGLE BLADE
B
MONTHLY
WEEKLY
DAILY
I $450.00
I $150.00
$50.00
No Bid
No Bid
COLD PLANER
b.
MONTHLY
WEEKLY
DAILY
PUIcha58 PAu of Bid
51,530.00
$510.00
$170.00
$459.00
No Bid
$2,788.00
$926.00
$309.00
No Bid
TY EXTREME DUTY ROOT GRAPPLE
SUCKETGRAPPLE BUCKET
C.
MONTHLY
WEEKLY
DAILY
$405.00
$135.00
545.00
No Bid
No Bid
GRAPPLE FORKS
d.
MONTHLY
WEEKLY
DAILY
5405.00
$135,00
$45.00
No Bid
No Bitl
HYDRAULIC AUGER
o.
MONTHLY!
WEEKLY
DAILY
1"''
5345.00
$115,00
6" BIT
MONTHLY
590.00
$208.00
No Bid
WEEKLY 530.00 $71.00
DAILY $10.00 524.00
9" BR
II
MONTHLY!
90.00
$212.00
No Bid
WEEKLY $30.00 $72.00
DAILY $10.00 $26.00
12" BIT
MONTHLY
$180.00
$212.00
No Bid
WEEKLY $60.00 $72.00
DAILY I $20.00 $26,00
Ir SIT
W
MONTHLY
$180.00
5212.00
No Bid
WEEKLY560.00 572,00
DAILY 520.00 226,00
2P BIT
Y
MONTHLY
$270.00
$259.00
No Bid
WEEKLY $90.00 588,00
MONTHLY $30.00 $30.00
4" AUGER $#ENSIGN
YI
MONTHLY
$45.00
$23.00
No Bid
WEEKLY $15.00 $4.00
DAILY $5.00 $3.00
4B' AUGER EXTENSION
MONTHLY
WEEKLY
ONLY
I $90.00
530.00
$10DO
No Bid
No Bid
300 k HYDRAULIC HAMMER
MONTHLY
$810.00
I 595000
52,137L0
1
WEEKLY
I $270.00
$42000
$712.00
DAILY
$90.00
$131.00
$238.00
HYDRAULIC TRENCHER
IF-
B
MONTHLY
WEEKLY
DAILY
$810.00
$27000
$90.00
No Bid
No Bid
LANDSCAPE TILLER
h
MONTHLY
WEEKLY
ONLY
$810,00
5270.00
$90.00
No Bid
No Bid
84" MATERIAL HANDLING ARM
MONTHLY
WEEKLY
DAILY
No Bid
No Did
No Bid
66"MULTbPURP. BUCKET
3
MONTHLY
$450,00
5125.00
No Bid
WEEKLY $150.00 $43.00
DAILY $50.00
Vol.
Z � f pia .
3-7�1_
U V
Vol.
I -9 Pg.
TYPE OF EQUIPMENT
MUSTANG RENTAL SERVICES
HERC RENTALS
NUECES POWER EQUIPMENT
75W CAP. PALLET FORKS
1,.. , . , I
", -
,— .-, - 11—t^.--�,Ch' I I
MONTHLY
$90.00
$266.00
No Bid
WEEKLY
$32 2
$107.00
DAILY
SiN..
S42.00
igoo
MONTHLY
00
Saxe 00
WEEKLY
$30000 I
$20000
No Bid
DAILY :
SIO?,02
SICCED
T,�
.
T.
— %,
11 1 �
� � K'
MONTHLY
M.
No Bid
Na Mot
He Bid
I WEEKLY
JDAILY
OTHER RENTAL EQUIPMENT NOT LISTED
44
ON BID WILL BE OFFERED TO THE COUNTY
20%
$0
5%
AT A DISCOUNTED RATE
CHARGED PER LOADED MILE,
LESS THAN 100 HIS $100.00 EACH
45
DELIVERY CHARGE
WAY. OVER 100 HP $150.00 EACH
$1.60 PER MILE
$4,56 PER MILE I ROUNDTRIP MILE
WAY. Any equipment requiring a
routed permit $650.00 each way.
46
APPROX. DAYS AFTER RECEIVING
1.2 DAYS
2 DAYS
2 DAYS
47
COMPLETE ADDRESS OF NEAREST BRANCH
MUSTANG RENTAL SERVICE 8206 . SH21.
3737 AIRPORT BLVD, AUSTIN, TX
7667 N SAM HOUSTON PKYTY E
OFFICE
BRYAN Tr 77307
78722
HUMBLE TX77396
48
NUMBER OF BILLABLE MILES FROM NEAREST
3 MILES
98 MILES
ioa MILES
BRANCH TO BC ROAD It BRIDGE DEPT.
JASON SHEFFIELD (0)979.
KEVIN SCHUETTE 7131
49
EMERGENCY CONACT INFO
7M73660S7M74-7I32 NICK
DANIEL CARTER 512-72-5036DAN
SLADE
SHARPTON 0 713,al6-6168
50
NO, IFNOTIFIED BY I WAM ON EACH DAY
NO
DO YOU CHARGE FOR -RAIN DAYS *7 IF SO,
FO RAIN OUT.
WHAT DOCUMENTATION IS REQUIRED?
51
.s-2 HOURS
24HOURS
3.8 HOURS
RESPONSE TIME IN CASE OF EMERGENCY
MUST SUPPLY-IF Her, Rentals
912 Bid an alternate; Winger,
cannot provide the equipment as
WR2000 Monthly: $12,500.00
requested, here can provide the
Weekly: $5750.00 #15 Bid an
equipment through a 3rd party and
alternate: Norman 65E 114 HIP
charge the County a `re-rmt fee".
Monthly: $5344.00 weekly S1781.00
Sample C.ruAcIAhi
Month/vi proration. Day rate
Doily: S594.00 #17 Bid an alternate:
Exceptions to the Bid
-1.1-linind
ad —I..
considered 24 hours. Herc rentals
Brace #WL BW20 Monthly:
rate logic is day z 8 hours week = 40
$1852.00 Weekly: $617.00 WIN: $
hours month , 176 hours. Pricing for
209.00
single shift usage 'Rate not to
exceed 2 time applicable rate.
I
Recommendation: Award to Mustang Rental with the exception of
Items: #39, #43 IS, I and m, due to no bids
Maw),
un on this �, —A of
Rprov) by mrnlsICDA�,rt on this 0
.
he position of FW17jPr:;I Aln�A
U V
Vol.
I -9 Pg.
INVITATION TO BID
HEAVY MACHINERY RENTAL
ANNUAL CONTRACT
BRAZOS COUNTY PURCHASING DEPT
200 South Texas Ave, Suite 352 Bid Request No. 18-109
Bryan, Texas 77803 Page 1 of 16
Telephone (979) 361-4294
Bids will be received at the Brazos County Administration Building, Purchasing Department,
200 South Texas Ave Suite 352, Bryan, Texas until 2:00 p.m., Wednesday, February 14, 2018
' at which time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in
this bid request for a one (1) year period beginning March 18, 2018 through March 17, 2019 in
accordance with the following Conditions of Bidding.
11 B. CONDITIONS OF BIDDING
The following instructions apply to all bids and become a part of terms and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terns and Conditions and will be
held responsible for having done so:
1. Definitions: In order to simplify the language throughout this bid, the following
definitions shall apply:
a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County,
Texas given the authority to exercise such powers and jurisdiction of all
county business as conferred by the State Constitution and Laws.
C. CONTRACT - An agreement between the County and a Supplier to
furnish supplies and/or services over a designated period of time during
which repeated purchases are made of the commodity specified.
® d. CONTRACTOR - The successful Bidder(s) of this bid request.
C. COUNTY - The government of Brazos County, Texas and its authorized
representative.
f. SUB -CONTRACTOR - Any contractor hired by the Contractor or
Supplier to furnish materials and services specified in this bid request.
g. SUPPLIER - Same as Contractor.
2. Upon acceptance and approval by the Commissioners' Court, this bid effects a
working contract between Brazos County and the successful bidder for the period
designated.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 18-109
Page 2 of 16
3. Bids must be received by the Purchasing Office prior to the time and date
specified. The mere fact that the bid was dispatched will not be considered; the
bidder must have the bid actually delivered.
4. The County reserves the right to accept or reject in part or in whole, any bids
submitted, and to waive any technicalities for the best interest of the County.
5. Brazos County shall not be responsible for any verbal communication between
any employee of the County and any potential bidder. Only written specifications
and written price quotations will be considered.
6. Brazos County reserves the right to reject any bid that does not fully respond to
each specified item.
7. Bidder must include Tax Identification Number for the bid to be valid.
8. Should there be a change in ownership or management; the contract shall be
canceled unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices. This contract is
nontransferable and may not be reassigned by either party.
9. The County may cancel this contract at any time for any reason, provided a thirty -
day written notice is given.
10. The bid award shall be based on, but not necessarily limited to, the following
factors:
a. Unit price
b. Extended price
C. Special needs and requirements of Brazos County
d. Results of testing samples (if required by Brazos County)
e. Delivery
f. References
g. Brazos County's experience with products bid
h. Vendor's past performance record with Brazos County.
I l . Although the cost of products to be provided is an essential part of the Bid, Brazos
County is not obligated to award a contract on the sole basis of cost but will award
to vendor considered to be the best value to Brazos County.
12. Acceptance of merchandise, work, and/or equipment provided shall be made by
the County at the sole discretion of the Commissioners Court when all terms and
conditions of the contract and specifications have been met to its satisfaction,
including the submission to the County of any and all documentation as may be
required.
13. Title and Risk of Loss of the goods shall not pass to Brazos County until the
County actually accepts and takes possession of the goods at the point or points of
delivery.
F
aLz py. u`',3
Bid Continuation Sheet Bid Request No. 18-109
BRAZOS COUNTY, TEXAS Page 3 of 16
14. This agreement shall be governed by the Uniform Commercial Code as adopted in
the State of Texas as effective and in force on the date of this agreement.
15. Bids must be submitted on quantities and units of measure specified by the bid
documents. In the event of errors in extended prices the unit price shall govern.
Any suggested change in quantity on the part of the bidder to secure better.price or
delivery is welcomed and may be given consideration provided that the bidder
also bids on the quantity specified.
16. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time
quoted will be given consideration in awarding orders. If delivery is not made
within a reasonable time of the specified delivery in the bid, the entire order or
contract may be canceled and the bidder barred from quoting in future bids.
17. Bids cannot be altered after receiving time. No bid may be withdrawn after
opening time without acceptable reason and with the approval of the Purchasing
Agent.
18. Bids must be submitted on this form and returned in a sealed envelope clearly
marked with Vendor Name and Bid Number to ensure proper recognition upon
its arrival. Bids will not be considered if submitted by telephone, fax or any other
means of rapid dispatch, nor will a bid be considered if submitted to any other
person or department other than specificallyinstructed. Bids received after the
expressed date and time listed in this bid will be returned unopened to the vendor.
Bids submitted by any other person or department other than the Brazos County
Purchasing Department will not be accepted.
19. It is the Bidder's sole responsibility to print and review all pages of the bid
document, attachments, questions and responses, addenda, and special notices.
The Certification of Bid Form must be completed to include full firm name,
mailing address; telephone number, email address, Vendor Tax Identification
number and signed by an authorized representative of the firm. Failure to provide
signature on the Certification of Bid Form renders bid non-responsive. Failure to
complete the submission of all required forms, including but not limited to the
Reference Page, House Bill 89 & Debarment Verification form, Questionnaires
(when applicable), Addenda (including revised forms), and any other specified
forms or documents may be grounds for rejection of entire bid. By submitting a
response to this solicitation, the bidder agrees to comply with HB 1295,
Government Code 2252.908. Bidder agrees to provide Brazos County the
"Certificate of Interested Parties, "Form 1295 as required, pending award,
renewal, amended or extended contract.
Visit https://ethics.state.tx.us/whatsnew/elf info_form1295.1-itm for more
information.
IVol. ��_ N9
Bid Continuation Sheet Bid Request No. 18-109
BRAZOS COUNTY, TEXAS Page 4 of 16
20. In the event of a needed change in the specifications sent to the bidder, it is
understood that all the foregoing terms shall apply to the addendum or addenda.
21. It is our policy not to furnish bid results over the phone. Bid results and
tabulation sheets will be posted on the Brazos Valley Online Bidding System
(www.brazosbid.cstx.gov) after bid award by Commissioner's Court.
22. Brazos County reserves the right to extend this contract annually for a maximum
of three (3) additional one (1) year periods with no changes in the terms or
conditions of this contract, if agreed upon by both parties.
23. The successful offeror agrees to extend prices and terms to all entities that has
entered or will enter into joint purchasing inter -local cooperation agreement(s)
with Brazos County.
24. Three (3) references are to be provided by bidder. Failure to submit references
may result in disqualification of bid. Brazos County department references will
not be accepted.
` 25. Contractor shall observe and comply with all federal, state and local laws, safety,
and health regulations, ordinances, and all regulations which in any manner effect
conduct of the work or services being performed.
26. Any Subcontracting must be approved prior to commencement of the contract by
Brazos County.
27. Any variation from the specifications in this bid document must be indicated on
the bid or on a separate attachment to the bid and labeled as such.
28. Any brand name, or manufacturer's reference used is considered to be descriptive
— not restrictive — and is indicative of the type and quality the County desires to
purchase. Bids on similar items of like quality will be considered only if it is
noted in the bid documents, and accompanied by fully descriptive product
literature. All substitutions will contain the same active ingredients in the same
percentages of the items listed in the bid. If notation of substitution in not made,
it is assumed the vendor is bidding the item specified.
29. The County does not guarantee to purchase any minimum or maximum quantities.
If any quantities are listed in the bid, they are estimated quantities used for
calculating purposes only.
30. In the event the Supplier is unable to furnish any item within a reasonable time
after order is placed due to strikes, war or any reason beyond the Supplier's
control, the County reserves the right to purchase these items from any source,
without causing this contract to be canceled.
31. The successful vendor should submit itemized invoices with clearly marked
remittance copies to the following address;
Vol. pg. S �/
Bid Continuation Sheet Bid Request No. 18-109
BRAZOS COUNTY, TEXAS Page 5 of 16
ATTN: Auditors
200 South Texas Ave, Suite 218
Bryan, TX 77803
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; all invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the
listed address. Checks will be made payable to the successful vendor only, and
shall not include sub -contractors, assignees, or any other party.
32. As a governmental subdivision, Brazos County is exempt from most types of
taxes, including but not limited to sales tax, excise tax, and import duties. Such
costs must not be included in bid prices. Tax Exemption Certificates can be
obtained upon request by contacting the Brazos County Purchasing Department -
(979)361 -4290.
33. Upon acceptance of a purchase order for any commodity or materials purchased
by Brazos County, the vendor agrees to protect the county from any claim
involving patent right infringement, copyright infringement, sales franchise
disputes.
34. Unless otherwise specified, all items ordered from the successful vendor must be
new, unused, and in first class condition. Products usually packaged for
commercial sale shall be furnished in proper container so as to facilitate storage
and handling.
35. Potential Vendors are advised they may have disclosure requirements pursuant to
Texas Local Government Code, Chapter 176. This law requires persons desiring
to do business with the County to disclose any gifts that have an aggregate value
" in excess of $250.00 given to any employee of the County, County Official to the
County Official's family members or employment of any employee of the County,
County Official or the County Official's family members during the preceding
twelve (12) month period. The disclosure questionnaire must be filed with the
Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for
the details of this law.
36. Bidder understands that Brazos County is a government subject to Texas State and
Federal public information statutes.
C. SPECIAL PROVISIONS
1. All deliveries are to be made F.O.B. Brazos County Road and Bridge Department,
during regular working days, and between the hours of 7:30 A.M. and 5:00 P.M.
Monday through Thursday, unless otherwise requested by the County and loaded
into County trucks by the Supplier; or loaded and hauled and delivered anywhere
in the County by the Supplier during the mentioned working days and hours.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 18-109
Page 6 of 16
2. Vendor will be required to notify the County Engineer's Office in the event of
unforeseen delay arising in the delivery of a specified shipment. In the event a
shipment will not arrive at the job site within two (2) hours of designated time
Brazos County shall have the right to refuse acceptance of the order.
3. Vendor will be required to deliver to Brazos County Road and Bridge Department
or job site in Brazos County when and where requested and remain on the job
with truck and operator as long as required to completely place load.
4. Brazos County reserves the right to test any equipment delivered at the requested
site for compliance with specifications. The Bidder will remove immediately
from the job site or right of way any materials that are deemed unsatisfactory.
5. Any Vendor vehicles traveling on County roads will not exceed its legal gross
weight.
6. All vendors must be recognized and authorized dealers of the products specified.
7. The unit(s) shall be completely assembled, adjusted, and include all standard and
supplemental equipment installed, and the unit made ready for continuous
operation.
8. The unit(s) provided shall meet or exceed all Federal and State of Texas safety,
health, lighting, and noise regulations and standards in effect and applicable to the
equipment furnished at the time of manufacture.
9. Bidders must submit with their bid, if possible, the latest published price list
pertaining to rental equipment that the Bidder proposes to furnish.
to. Brazos County reserves the right to lease a piece of equipment that is not listed in
this Bid. In this case, prices must be comparable to the bid prices and the clauses
and conditions of this bid will apply to all such transactions.
it. The County does not guarantee to purchase any minimum quantities/time. If any
quantities/time is listed in the bid, they are estimated quantities/time used for
calculating purposes only.
V01. P9•
Bid Continuation Sheet Bid Request No. 18-109
BRAZOS COUNTY, TEXAS Page 7 of 16
D. INSURANCE REQUIREMENTS
1. The Bidder shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this
section. Please note that such Certificates of Insurance and any required bonds
must be issued and then approved by Brazos County Risk Management. The
Certificate of Insurance must be approved by Risk Management before any
deliveries can be made.
2. The Bidder shall furnish and keep in full force the following insurance during the
term of this Contract:
a. Statutory Workmen's Compensation and Employer's Liability Insurance
with waiver of subrogation.
b. General Liability with limits for bodily injury and for property damages of
not less than $1,000,000 CSL with Brazos County named as an additional
insured.
C. Comprehensive Automotive Liability with single limits of $1,000,000 for
Bodily Injury and Property Damage Liability.
3. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Bidder receives notification of award.
4. The Vendor agrees to hold harmless Brazos County from any and all claims and
liability due to the acts of the Vendor's employees and the operation of his
equipment. The Vendor also agrees to hold harmless Brazos County from any and
all expenses, including attorney fees, incurred by Brazos County in litigation or
otherwise resisting such claims or liabilities as a result of the Vendor's
employees' activities. Further, the Vendor agrees to protect, indemnify and hold
harmless Brazos County from and against all claims, demands and causes of
action of every kind and character brought by any employees of the Vendor
against Brazos County due to personal injuries and/or death to such employee
resulting from any neglect act, by either commission or omission on the part of the
vendor or Brazos County.
Bid Continuation Sheet
BRAZOSCOUNTY, TEXAS
E. REFERENCES
Bid Request No. 18-109
Page 8 of 16
Vendors shall provide a list of at least three (3) references, where work comparable in quality
and scope to that specified has been performed within the past five (5) years. This list should
include the names, phone number and email of the company/entity for which the prior work was
performed to contact these references. A negative reference may be grounds for disqualification
of bid.
Company/Entity:
Contact:
Phone:
of
Karen
979-209-5500
Email: ksonley@bryantx.gov
Z
Company/Entity: City of College Station
Contact: Heather Pavelka
Phone:
979-764-3437
Email: hpavelka@cstx.gov
Company/Entity: Collier Construction
Contact:
Collier
Phone: 979-836-4477
Email: Clayton@collierconstruction.com
va. P9• � �--I
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
F. SPECIFICATIONS
Bid Request No. 18-109
Page 9 of 16
1. Any conflicts between the terms and conditions of the vendor's lease agreement
and the terms and conditions of Brazos County (this bid and the standard terms
and conditions), Brazos County's terms and conditions shall supersede those of
the vendor.
2. The rate quoted will include tires, repairs, etc. No additional payment will
be made for tire wear or damage due to County Project working conditions.
3. The County will not be held accountable for vandalism.
4. The equipment delivered to the County will be in all respects in good, working
condition and will comply with OSHA requirements.
5. The following information is required on ALL bids:
a. Overtime rates - how they are applied to the price bid.
b. Minimum rental periods for all equipment.
C. Charges for "rain days".
d. Transportation and delivery charges.
e. Response time for emergencies.
6. The monthly cost will consist of 30 (thirty) days. In the event that Brazos County
keeps the equipment over the monthly allotment, the additional days will be billed
at a prorated cost of 1/30 of the monthly charge per day.
7. The weekly cost will consist of 7 (seven) days. In the event that Brazos County
keeps the equipment over the weekly allotment, the additional days will be billed
at a prorated cost of 1/7 of the weekly charge per day.
8. The daily cost will consist of 24 (twenty-four) hours. In the event that Brazos
County keeps the equipment over the daily allotment, the additional hours will be
billed at a prorated cost of 1/24 of the daily rate per hour.
9. In the event that inventory or property tax will be charged, the vendor is
required to include the inventory or property tax in the bid price. When
invoicing, the inventory or property tax should be broken down separately
with the total invoice not to exceed the amount of the bid price.
10. Vendor will be required to maintain proper permits, licensing, and or registration
for all rented equipment as required by the State of Texas, for equipment to
operate on Brazos County roads and/or property.
11. If equipment is rented for an extended amount of time, the vendor will still be
required to maintain that equipment (ex: oil changes, tire repair, etc.)
I
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
G. LIQUIDATED DAMAGES
Bid Request No. 18-109
Page 10 of 16
If the Bidder cannot deliver the equipment with seven (7) working days after receipt of
order from Brazos County, the County reserves the option of renting the equipment
elsewhere and charging the difference in price to the Bidder.
H. QUOTATIONS
Fill in the blanks supplies with the unit price that is firm for the entire contract period. If a piece
of equipment is bid which differs from the item description, please enumerate the differences as
completely as possible.
Item Description
Monthly Weekly Dady
1. Backhoe/Loader and accessories; 93 HP
Model: Caterpillar 420F Backhoe $ 1950 $ 650 $ 217
2. Small crawler "tractor with 6 -way blade; 64 HP
Model: Caterpillar D3K XL OROP $ 2250 $ 750 $ 250
3. Crawler type "tractor; 80 HP
Model: Caterpillar D3K XL OROP
4. Crawler type Tractor; 140 I -IP
Model: Caterpillar D6N XL Cab Air
$ 2250 $ 750 $ 250
$ 4950 $ 1650 $ 550
5. Crawler type low ground pressure Tractor; 140 HP
Model: at [pillar D6N LGE Cab Air $ 6300$ 1_ 02 D $ 700
6. Disc Plows; 36 hinge offset
Model: Rome TRH- 1630 $ 1815 $ 605 $ 202
7. Crawler type Loader; 1-1/2 yard bucket; 80 HP
Model: Caterpillar 963 track IoadQL $ 791-51 $ 2505 $ 835
S. Wheeled type Loader; 1-1/2 yard bucket; 80 HP
Model: Caterpillar 926M wheel loader $ 3060 $ 1070 $ 340
9. Pneumatic Roller, 18 tons, 9 wheels
Model: Caterpillar CW14 $ 1930 $ 643 $ 214
vol. 9 Pg.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 18-109
Page 11 of 16
10, Soil Compactor, vibratory, padded drum, 25 tons, 84"
Model: Caterpillar CP56 $ 3335 $ 1112 $ 370
11. Soil Compactor, vibratory, smooth drum, 25 tons, 84"
Model: Caterpillar CS56 $ 3100 $ 1033 $ 344
12. Asphalt Recycler, Bomag MPH100 or equivalent
Model: Caterpillar RM300R $ 13.995 $ 4.665 $ 1.555
13. Pulver Mixer
Model: Caterpillar RM300 $ 7,965 $ 2.655 $ 885
14. Water Truck, 1,200 - 2,000 gallon capacity
Model: Ford F750 water truck $ 2.385 $ 795 $ 265
15. Motor Grader; 135 HP
Model: Caterpillar 120M $ 4,815 $ 1 605 $ 53F
16. Excavator, 26 tons, 1-3/8 yard bucket
Model: Caterpillar 320E LRR $ 4 500 $ 500
17. Self Propelled Mechanical Broom
Model: 13rnrp. RW260 $ 1 510 $ 503 $ 168
18. Tamper. Make: Bomag, BT 58 Vibrator
or Equivalent Multiquip MTX 70 $ 270 $ an $ 3n
19. Caterpillar D6D (or Equivalent) Clearing Dozer;
With Rake - 140 HP $ 6,810 $ 2 270 $ 755
Caterpillar D6K XL Cab Air
20. Rammax (or Equivalent)Trench Compactor;
Walk Behind - Width 24/33 $ 1.460 $ 486 $ 162
21. Rammax (or Equivalent) Remote
Trench Compactor; Width 24/33 $ 1,460 $ 48B $ 162
22, Air Compressor; 185 CFM
Model: Sullair DPQ 185 $ 450 $ 150 $ 50
I;)- � 9 Pg.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 18-109
Page 12 of 16
23. Skid Steer Loader (Bobcat); Min. 58 H.P., .5 Yd. (1/2 YD) G P Bucket w/Track - Not
Wheels
Model: Caterpillar 259D CROP $ 1,510 $ 503 $ 167
24. Skid Steer Loader (Bobcat); Min. 58 H.P., .5 Yd. (1/2 YD) G P Bucket w/ Wheels - Not
Tracks
Model: Caterpillar 226 CROP $ 1080 $ 360 S 120
25. Rubber Tire Loader w/Hammers, Loadcr/1-lammer 10004 IE
Model: Caterpillar 416E H90 hammer $ 3.555 $ 1.185 $ 395
26. Low Ground Pressure Tractor; 80 HP, P.A.T. Blade -17,800#
Model: Caterpillar D3K LGP CROP $ 3,150 $ 1.050 $ 350
27. Low Ground Pressure Tractor, 90 HP, P.A.T. Blade -20,2009
Model: Caterpillar D5K LGP CROP $ 3.7U $ 1 250 $ 417
28. Specialty Excavator; Long Reach -60' Reach, 48'0" Depth
Model: Caterpillar 324 long reach $ 8 460 $ 2 820 $ 440
29. Specialty Excavators; Excavator W/Thumb Attachment
Model: Caterpillar 32Q excavatorwrfixed $_4,9b0 $ 1,650 $ 550
thumb
30. Paving Breakers; 90 lbs.(air operated)
Model: Sullair #90 $ 215 $ 72 $ 24
31. Reach Lift; 6000 # Capacity
Model: Caterpillar TL943 $ 2,385 $ 795 $ 265
32. Mini Excavator, 18 HP, 6' 10" Depth
Model: Caterpillar 302.7 $ 1140 $ 380 $ 127
33. Mini Excavator, 30 HP, 9' 11"Depth
Model: Caterpillar 303.5 $ 1440 $ 480 $ 160
34. Excavator; 39 ton, 270 HP
Model: Caterpillar 336 $ a n5 $ 2 745 $ 915
Vol. 9 Pg.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
35. Specialty 24 ton Excavator w/ 5000# hammer
Model: Caterpillar 320 wl hammer
Bid Request No. 18-109
Page 13 of 16
$ 11,990 $ 3.996 $ 1,332
36. Crawler Dozer; 200 HP, Straight w/ Tilt Blade
Model: Caterpillar D6T XL Cab Air $7,775 $ 2,590 $ 862
37
38
39
40
41
25 Ton Articulated Off Road Truck; 309 HP
Model: Caterpillar 725 $ 7.895 $ 2,630 $ 877
Telescopic Forklift; 9,0004, 43' Lift, 31' 5" Reach
Model: Caterpillar TL943 $ 2,385 $ 795 $ 265
Man Bucket (Work Basket) 48" x 48" Suspended with Top Cover -Standard Model
Model: $ no bid $ $
65 HP Excavator with 13' — 7" Dig Depth
Model: Caterpillar 308 excavator
70HP Excavator with 19' —10" Dig Depth
Model: Caterpillar 313 excavator
$ 2,650 $ 883 $ 294
$ 3,340 $ 1,113 $ 371
42. Portable Light Plant 30 ft Mast with 4 each 1250 Watt Bulbs
Model: Allmand light tower $ 430 $ 143 $ 48
43. Attachments for Skid Steer Loaders
a. 72" Angle Blade
$ 450
$ 150
$ 50
b. Cold Planer
$ 1530
$ 510
$ 170
i. Purchase price of bid
10
iii. 12" Bit
$ 459
c. 72" Extreme Duty Root Grapple Bucket
$
20
iv. 18" Bit
$ 405
$ 135
$ 45
d. Grapple Forks
$ 405
$ 135
$ 45
c. Hydraulic Auger
i. 6" Bit
$ 40
$ 30
$
10
ii. 9" Bit
$q0
$ 30
$
10
iii. 12" Bit
$ 180
$ 60
$
20
iv. 18" Bit
$ 180
$ 60
$
20
v. 24" Bit
$ 270
$ 90
$
30
vi. 12" Auger Extension $ 45 $ 15 $ 5
Bid Continuation Sheet
Bid Request No. 18-109
BRAZOS COUNTY, TEXAS
Page 14 of 16
vii. 48" Auger Extension
$
90
$
30
$
10
f.
300 Pound Hyd. Hammer
$
810
$
270
$
90
g.
Hydraulic Trencher
$
810
$
270
$
90
h.
Landscape Tiller
$
810
$
270
$
90
i.
84" Material Handling Arm
$
no bid
$
$
j.
66" Multi -Purpose Bucket
$
450
$
150
$
50
k.
7504 Capacity Pallet Perks
$
90
$
30
$
10
1.
72" Pick-up Broom
$
900
$
300
$
100
m.
Stump Grinder
$
no bid
$
$
44. Other rental equipment not listed on bid will be offered to the County at a discounted rate.
% 20% off list price of rental.
45. Delivery charge is $ per mile. It is charged per (circle one loaded mile
or round-trip mile or other Less than 100 hp $100 each way. Over 100 he $150 each way.
Any equipment requiring a routed permit $650 each way.
46. Delivery can be completed in approximately 1-2 days after receiving order.
47. State the complete address of your nearest branch office:
Mustang Rental Services
s2 m v)r cu 7I
Boman TX 77807
48. Number of billable miles from nearest branch to Brazos County Road & Bridge Department,
located at 2617 Hwy. 21 West; Bryan, TX 77803: 3 miles
49. Emergency contact information:
Jason Sheffield office (979) 775-7368 mobile (979) 574-7132
Nick Sharpton mobile (713) 416-6168
50. Do you charge for "Rain Days"? If so, what documentation is required? No if notified by
8,00am on each day of rain out.
51. Response time in case of emergency: .5-2 hours.
T,o�• P�-�J
Bid Continuation Sheet Bid Request No, 18-109
BRAZOS COUNTY, TEXAS Page 15 of 16
L HOUSE BILL 89 & DEBARMENT VERIFICATION
Brazos County is federally mandated to adhere to the directions provided in the President's
Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and
Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism,
effective 9/24/2001 and any subsequent changes made to it via cross-referencing
respondents/vendors with the Federal General Services Administration's Excluded Parties List
System (EPLS, https://www,sam.gov), which Is inclusive of the United States Treasury's Office of
Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies
that the responding entity and its principals are eligible to participate in this transaction and have
not been subjected to suspension, debarment, or similar ineligibility determined by any federal,
state or local governmental entity and that Respondent is In compliance with the State of Texas
statutes and rules relating to procurement and that Respondent is not listed on the federal
government's terrorism watch list as described in Executive Order 13224. Entities ineligible for
federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized
execute this contract.
The company representative below further affirms, that the company submitting this proposal,
under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:
1. Does not boycott Israel currently; and
2. Will not boycott Israel during the term of the contract.
Pursuant to Section 2270.001, Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with,
or otherwise taking any action that is intended to penalize, inflict economic harm on,
or limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include an action
made or ordinary business purposes; and
2. "Company" means a for-profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability partnership,
or any limited liability company, including a wholly owned subsidiary, majority-owned
subsidiary, parent company or affiliate of those entities or business associations that
exist to make a profit.
Company Name: Mustang Rental Services
Authorized Company
Jason Sheffield
Contract #: 18-109
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
J. CERTIFICATION OF BID
Bid Request No. 18-109
Page 16 of 16
The undersigned affirms that they are duly authorized execute this contract, that this bid has not
been prepared in collusion with any other vendor, and that the contents of this bid have not been
communicated to any otheriveF&r prior to the official opening of this bid.
SIGNED BY:
TYPED NAME:
COMPANY NAME: Mustang Rental Services
PHONE: 979 -775-7368
MAILING ADDRESS: 8206 W SH 21
P.O. Box or Street
TX
EMAIL ADDRESS: shefflejd@mustanqcat.com
TITLE: Outside Sales Representative
VENDOR TAX IDENTIFICATION NUMBER: 76-0602621
END OF BID REQUEST NO. 18-109
Zip
By signing below, Brazos County agrees that this bid, 18-109 will be awarded as dictated on the
associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the
terms and conditions contained herein.
By:
Brazos Countyom/missioner's Court
Date NL/19
Attest:
Brazos County Clerk%/�
Vol. —=— P9• _—
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18-110
MOTOR GRADER BLADES
April 16, 2018 - April 15, 2019
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$49.89
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Black Cat Wear Parts 5D9554
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INVITATION TO BID
MOTOR GRADER BLADES
ANNUAL CONTRACT
BRAZOS COUNTY PURCHASING DEPT
200 South Texas Ave, Suite 352 Bid Request No. 18-110
Bryan, Texas 77803 Page 1 of 11
Telephone (979) 361-4294
Bids will be received at the Brazos County Administration Building, Purchasing Department,
200 South Texas Ave Suite 352, Bryan, Texas until 2.00 p.m., Wednesday, February 14, 2018
at which time bids will be publicly opened and read aloud.
A. SCOPE OF BID
Bids are solicited for furnishing the merchandise, supplies, service, and/or equipment set forth in
this bid request for a one (1) year period beginning April 16 2018 throueh April 15, 2019 in
accordance with the following Conditions of Bidding.
B. CONDITIONS OF BIDDING
The following instructions apply to all bids and become a part of terns and conditions of any bid
submitted to the Brazos County Purchasing Office, unless otherwise specified elsewhere in this
bid request. All bidders are required to be informed of these Terms and Conditions and will be
held responsible for having done so:
Definitions: In order to simplify the language throughout this bid, the following
definitions shall apply:
a. BRAZOS COUNTY - Same as County.
b. COMMISSIONERS' COURT - The elected officials of Brazos County,
Texas given the authority to exercise such powers and jurisdiction of all
county business as conferred by the State Constitution and Laws.
C. CONTRACT - An agreement between the County and a Supplier to
furnish supplies and/or services over a designated period of time during
which repeated purchases are made of the commodity specified.
d. CONTRACTOR - The successful Bidder(s) of this bid request.
e. COUNTY - The government of Brazos County, Texas and its authorized
representative.
f SUB -CONTRACTOR - Any contractor hired by the Contractor or
Supplier to furnish materials and services specified in this bid request.
g. SUPPLIER - Same as Contractor.
2. Upon acceptance and approval by the Commissioners' Court, this bid effects a
working contract between Brazos County and the successful bidder for the period
designated.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
Bid Request No. 18-110
Page 2 of 11
3. Bids must be received by the Purchasing Office prior to the time and date
specified. The mere fact that the bid was dispatched will not be considered; the
bidder must have the bid actually delivered.
4. The County reserves the right to accept or reject in part or in whole, any bids
submitted, and to waive any technicalities for the best interest of the County.
5. Brazos County shall not be responsible for any verbal communication between
any employee of the County and any potential bidder. Only written specifications
and written price quotations will be considered.
6. Brazos County reserves the right to reject any bid that does not fully respond to
each specified item.
7. Bidder must include Tax Identification Number for the bid to be valid.
8. Should there be a change in ownership or management; the contract shall be
canceled unless a mutual agreement is reached with the new owner or manager to
continue the contract with its present provisions and prices. This contract is
nontransferable and may not be reassigned by either party.
9. The County may cancel this contract at any time for any reason, provided a thirty -
day written notice is given.
10. The bid award shall be based on, but not necessarily limited to, the following
factors:
a. Unit price
b. Extended price
C. Special needs and requirements of Brazos County
d. Results of testing samples (if required by Brazos County)
e. Delivery
f References
g. Brazos County's experience with products bid
h. Vendor's past performance record with Brazos County.
11. Although the cost of products to be provided is an essential part of the Bid, Brazos
County is not obligated to award a contract on the sole basis of cost but will award
to vendor considered to be the best value to Brazos County.
12. Acceptance of merchandise, work, and/or equipment provided shall be made by
the County at the sole discretion of the Commissioners Court when all terms and
conditions of the contract and specifications have been met to its satisfaction,
including the submission to the County of any and all documentation as may be
required.
13. Title and Risk of Loss of the goods shall not pass to Brazos County until the
County actually accepts and takes possession of the goods at the point or points of
delivery. -- {
Bid Continuation Sheet Bid Request No. 18-110
BRAZOS COUNTY, TEXAS Page 3 of 11
14. This agreement shall be governed by the Uniform Commercial Code as adopted in
the State of Texas as effective and in force on the date of this agreement.
15. Bids must be submitted on quantities and units of measure specified by the bid
documents. In the event of errors in extended prices the unit price shall govern.
Any suggested change in quantity on the part of the bidder to secure better price or
delivery is welcomed and may be given consideration provided that the bidder
also bids on the quantity specified.
16. Bids must specify the number of consecutive calendar days required to deliver the
commodities under normal conditions. Failure to specify delivery time will be
considered reason enough to cause the bid to be disregarded. Delivery time
quoted will be given consideration in awarding orders. If delivery is not made
within a reasonable time of the specified delivery in the bid, the entire order or
contract may be canceled and the bidder barred from quoting in future bids.
17. Bids cannot be altered after receiving time. No bid may be withdrawn after
opening time without acceptable reason and with the approval of the Purchasing
Agent.
18. Bids must be submitted on this form and returned in a sealed envelope clearly
marked with Vendor Name and Bid Number to ensure proper recognition upon
its arrival. Bids will not be considered if submitted by telephone, fax or any other
means of rapid dispatch, nor will a bid be considered if submitted to any other
person or department other than specifically instructed. Bids received after the
expressed date and time listed in this bid will be returned unopened to the vendor.
Bids submitted by any other person or department other than the Brazos County
Purchasing Department will not be accepted.
19. It is the Bidder's sole responsibility to print and review all pages of the bid
document, attachments, questions and responses, addenda, and special notices.
The Certification of Bid Form must be completed to include full firm name,
mailing address, and telephone number, email address, Vendor Tax Identification
number and signed by an authorized representative of the firm. Failure to provide
signature on the Certification of Bid Form renders bid non-responsive. Failure to
complete the submission of all required forms, including but not limited to the
Reference Page, House Bill 89 & Debarment Verification form, Questionnaires
(when applicable), Addenda (including revised forms), and any other specified
forms or documents may be grounds for rejection of entire bid. By submitting a
response to this solicitation, the bidder agrees to comply with HB 1295,
Government Code 2252.908. Bidder agrees to provide Brazos County the
"Certificate of Interested Parties, "Form 1295 as required, pending award,
renewal, amended or extended contract.
Visit https://ethics.state.tx.us/whatsnew/elf—info—form 1295.htm for more
information.
va. � Pg L/
Bid Continuation Sheet Bid Request No. 18-110
BRAZOS COUNTY, TEXAS Page 4 of 11
20. In the event of a needed change in the specifications sent to the bidder, it is
understood that all the foregoing terms shall apply to the addendum or addenda.
21. It is our policy not to furnish bid results over the phone. Bid results and
tabulation sheets will be posted on the Brazos Valley Online Bidding System
(www.brazosbid.cstx.aov) after bid award by Commissioner's Court.
22. Brazos County reserves the right to extend this contract annually for a maximum
of three (3) additional one (1) year periods with no changes in the terms or
conditions of this contract, if agreed upon by both parties.
23. The successful offeror agrees to extend prices and terms to all entities that has
entered or will enter into joint purchasing inter -local cooperation agreement(s)
with Brazos County,
24. Three (3) references are to be provided by bidder. Failure to submit references
may result in disqualification of bid. Brazos County department references will
not be accepted.
25. Contractor shall observe and comply with all federal, state and local laws, safety,
and health regulations, ordinances, and all regulations which in any manner effect
conduct of the work or services being performed.
26. Any Subcontracting must be approved prior to commencement of the contract by
the County Engineer and Brazos County.
27. Any variation from the specifications in this bid document must be indicated on
the bid or on a separate attachment to the bid and labeled as such.
28. Any brand name, or manufacturer's reference used is considered to be descriptive
— not restrictive — and is indicative of the type and quality the County desires to
purchase. Bids on similar items of like quality will be considered only if it is
noted in the bid documents, and accompanied by fully descriptive product
literature. All substitutions will contain the same active ingredients in the same
percentages of the items listed in the bid. If notation of substitution in not made,
it is assumed the vendor is bidding the item specified.
29. The County does not guarantee to purchase any minimum or maximum quantities.
If any quantities are listed in the bid, they are estimated quantities used for
calculating purposes only.
30. In the event the Supplier is unable to furnish any item within a reasonable time
after order is placed due to strikes, war or any reason beyond the Supplier's
control, the County reserves the right to purchase these items from any source,
without causing this contract to be canceled.
31. The successful vendor should submit itemized invoices with clearly marked
remittance copies to thefollowing ___._
address;_
� G
Vol. G / _ pg. %�
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
ATTN: Auditors
200 South Texas Ave, Suite 218
Bryan, TX 77803
Bid Request No. 18-110
Page 5 of 11
Statements of accounts will not be sufficient to warrant payment. Unless other
arrangements have been made; all invoices to be paid in full within 30 days after
satisfactory delivery of commodities and or services and receipt of invoice at the
listed address. Checks will be made payable to the successful vendor only, and
shall not include sub -contractors, assignees, or any other party.
32. As a governmental subdivision, Brazos County is exempt from most types of
taxes, including but not limited to sales tax, excise tax, and import duties. Such
costs must not be included in bid prices. Tax Exemption Certificates can be
obtained upon request by contacting the Brazos County Purchasing Department -
(979)361 -4290.
33. Upon acceptance of a purchase order for any commodity or materials purchased
by Brazos County, the vendor agrees to protect the county from any claim
involving patent right infringement, copyright infringement, sales franchise
disputes.
34. Unless otherwise specified, all items ordered from the successful vendor must be
new, unused, and in first class condition. Products usually packaged for
commercial sale shall be furnished in proper container so as to facilitate storage
and handling.
35. Potential Vendors are advised they may have disclosure requirement pursuant to
Texas Local Government Code, Chapter 176. This law requires persons desiring
to do business with the County to disclose any gifts that have an aggregate value
in excess of $250.00 given to any employee of the County, County Official to the
County Official's family members or employment of any employee of the County,
County Official or the County Official's family members during the preceding
twelve (12) month period. The disclosure questionnaire must be filed with the
Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for
the details of this law.
36. Bidder understands that Brazos County is a government subject to Texas State and
Federal public information statutes.
Wa J �1 ?g.
. i
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
C. SPECIAL PROVISIONS
Bid Request No. 18-110
Page 6 of 11
All deliveries are to be made F.O.B. Brazos County Road and Bridge Department,
during regular working days, and between the hours of 7:30 A.M. and 5:00 P.M.
Monday through Thursday, unless otherwise requested by the County and loaded
into County trucks by the Supplier; or loaded and hauled and delivered anywhere
in the County by the Supplier during the mentioned working days and hours.
2. Vendor will be required to notify the County Engineer's Office in the event of
unforeseen delay arising in the delivery of a specified shipment. In the event a
shipment will not arrive at the job site within two (2) hours of designated time
Brazos County shall have the right to refuse acceptance of the order.
3. Vendor will be required to deliver to Brazos County Road and Bridge Department
or job site in Brazos County when and where requested and remain on the job
with truck and operator as long as required to completely place load.
4. Brazos County reserves the right to test any materials delivered at the requested
site for compliance with specifications. The Bidder will remove immediately
from the job site or right of way any materials that are deemed unsatisfactory.
5. Material Safety Data Sheets and Placards must be furnished at the time of delivery
as specified by State and Federal Regulations (IF APPLICABLE).
6. Any Vendor vehicles traveling on County roads will not exceed its legal gross
weight.
Unless otherwise specified when an order is placed, all items in this advertisement
shall meet or exceed the best standards usually provided in the general trade for
the items designated.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
D. INSURANCE REQUIREMENTS
Bid Request No. 18-110
Page 7 of 11
I. The Bidder shall instruct his insurance agent or carrier to furnish to the County a
Certificate of Insurance attesting to the issuance of the following parts of this
section. Please note that such Certificates of Insurance and any required bonds
must be issued and then approved by Brazos County Risk Management. The
Certificate of Insurance must be approved by Risk Management before any
deliveries can be made.
2. The Bidder shall furnish and keep in full force the following insurance during the
term of this Contract:
a. Statutory Workmen's Compensation and 1,000,000 Employer's Liability
Insurance with waiver of subrogation.
b. General Liability with limits for bodily injury and for property damages of
not less than $2,000,000 aggregate, 1,000,000 each occurrence with
Brazos County named as an additional insured and waiver of subrogation.
C. Comprehensive Automotive Liability with $1,000,000 CSL for Bodily
Injury and Property Damage Liability.
d. Cargo Insurance to sufficiently cover materials transported.
3. All of the aforementioned policies and Certificates of Insurance should be issued
immediately after the Bidder receives notification of award.
4. The Vendor agrees to hold harmless Brazos County from any and all claims and
liability due to the acts of the Vendor's employees and the operation of his
equipment. The Vendor also agrees to hold harmless Brazos County from any and
all expenses, including attorney fees, incurred by Brazos County in litigation or
otherwise resisting such claims or liabilities as a result of the Vendor's
employees' activities. Further, the Vendor agrees to protect, indemnify and hold
harmless Brazos County from and against all claims, demands and causes of
action of every kind and character brought by any employees of the Vendor
against Brazos County due to personal injuries and/or death to such employee
resulting from any neglect act, by either commission or omission on the part of the
vendor or Brazos County.
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
E. REFERENCES
Bid Request No. 18-110
Page 8 of 11
**SEE ATTACHED REFERENCES SHEET**
Vendors shall provide a list of at least three (3) references, where work comparable in quality
and scope to that specified has been performed within the past five (5) years. This list should
include the names, phone number and email of the company/entity for which the prior work was
performed to contact these references. A negative reference may be grounds for disqualification
of bid. Bidders are not allowed to use Brazos County as a reference.
Company/Entity:
Contact:
Phone:
Email:
Company/Entity:
Contact:
Phone:
Email:
Company/Entity:
Contact:
Phone:
Email:
P VOL"MANUFACTURING COMPANY
REFERENCES
Indiana Department of Transportation
100 North Senate Avenue
Room N731
Indianapolis, Indiana 46204
Diana Poturalski
317-234-5203
Illinois Department of Central Management Services
801 Stratton Office Building
401 South Spring Street
Springfield, Illinois 62706
Brett Barnes
217-782-5187
New York Department of Transportation
50 Wolf Road
Albany, NY 12232
Tom Burns
518-417-6676
Ohio Department of Transportation
I980 N. Broad Street
Columbus, Ohio 43223
Jim Schurch
614-644-7870
POST OFFICE BOX 42B
NEW KINGSTOWN, PA 17072
State of Connecticut
Department of Administrative Services
Procurement Division
165 Capitol Avenue, 5"' Floor South
Hartford, CT 06106-1659
Teresa Dupont — Contract Specialist
860-713-5073
State of North Carolina
Department of Administration
Division of Purchase and Contract
116 West Jones Street, 4"' Floor
Raleigh, NC 27603
Mike Brendle
919-807-4500
State of Vermont
BGS Financial Operations Division
Office of Purchasing & Contracting
10 Baldwin Street
Montpelier, VT 05633-7501
Steve Smith
802-828-4681
steven.smith@state.vt.us
Commonwealth of Pennsylvania
Richard Woodworth - Commodity Specialist I Bureau of Procurement
Department of General Services I Commonwealth of Pennsylvania
555 Walnut Street, 6th Floor, Forum Place
Harrisburg, PA 17101
Phone: 717.787.4103 1 Fax: 717.783.6241
Email: rwoodworth@state.pa.us
Web: http://www.dgs.state.pa.us/procurement
V01. _�. /� Pg. .....
L
Bid Continuation Sheet Bid Request No. 18-110
BRAZOS COUNTY, TEXAS Page 9 of 11
F. SPECIFICATIONS
Blade must be built from the highest quality Boron steel
Steel shall be through -hardened to produce a minimum hardness of Brinell 400.
2. Blades need to be of curved design with beveled or sharpened ends.
3. 6" or 12" center to center.
GUARANTEE: Breakage while on motor grader - if a blade breaks during operation,
the blade will be replaced by supplier, free of charge to the County.
G. QUOTATIONS
The following quantity is an estimate of our anticipated purchases and will be used ONLY for
tabulation purposes. The specified estimate is not a guaranteed minimum. Fill in the blanks with
unit prices and extensions that are firm for the period of this contract. Any bids received
indicating an escalator clause shall be considered non-responsive.
Estimated Unit Price
Item Quantity Description Cost Delivered
1. 500 7 foot Motor Grader Blades
a) 7' x 5/8" x 6" w/ 5/8" Holes $ 49.89 /blade
b) 7' x 5/8" x 6" w/ 3/4" Holes $ 49.89 /blade
2. Make and Model: Valk
3. Material used in manufacture of blades: 15330
4. Delivery to be completed within 30-45 consecutive calendar days after receiving
order.
5. Store location: New Kingstown, PA
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
H. HOUSE BILL 89 & DEBARMENT VERIFICATION
Bid Request No. 18-110
Page 10 of 11
Brazos County is federally mandated to adhere to the directions provided in the President's
Executive Order (EO) 13224, Executive Order on Terrorist Financing — Blocking Property and
Prohibiting Transactions With Persons Who Commit, Threaten to Commit, or Support Terrorism,
effective 9/24/2001 and any subsequent changes made to it via cross-referencing
respondents/vendors with the Federal General Services Administration's Excluded Parties List
System (EPLS, https:/lwww.sam.gcv), which is inclusive of the United States Treasury's Office of
Foreign Assets Control (OFAC) Specially Designated National (SDN) list. Respondent certifies
that the responding entity and its principals are eligible to participate in this transaction and have
not been subjected to suspension, debarment, or similar ineligibility determined by any federal,
state or local governmental entity and that Respondent is in compliance with the State of Texas
statutes and rules relating to procurement and that Respondent is not listed on the federal
government's terrorism watch list as described in Executive Order 13224. Entities ineligible for
federal procurement are listed at https://www.sam.gov.
The undersigned affirms the non -debarment statement above, that they are duly authorized
execute this contract.
The company representative below further affirms, that the company submitting this proposal,
under the provisions of Subtitle F, Title 10, Government Code Chapter 2270:
Does not boycott Israel currently; and
Will not boycott Israel during the term of the contract.
Pursuant to Section 2270.001, Texas Government Code:
1. "Boycott Israel" means refusing to deal with, terminating business activities with,
or otherwise taking any action that is intended to penalize, inflict economic harm on,
or limit commercial relations specifically with Israel, or with a person or entity doing
business in Israel or in an Israeli -controlled territory, but does not include an action
made or ordinary business purposes; and
2. "Company' means a for-profit sole proprietorship, organization, association,
corporation, partnership, joint venture, limited partnership, limited liability partnership,
or any limited liability company, including a wholly owned subsidiary, majority-owned
subsidiary, parent company or affiliate of those entities or business associations that
exist to make a profit.
Company Name: va i k m fprfTirinq rn y
Authorized Company Representative: Robert P. Lang— VIce President
l V, IU.lI
vett. _..�-:� 9 ¢a• � �
Bid Continuation Sheet
BRAZOS COUNTY, TEXAS
CERTIFICATION OF BID
The undersigned affirms that they are duly authorized
been prepared in col sie ith any other vendor,�nd
communicated to any other v, ndor pr' r tot epffi a
SIGNED
Bid Request No. 18-110
Page 11 of 11
this contract, that this bid has not
contents of this bid have not been
of this bid.
TYPED NAME.✓ Robert. P. Lang Q TITLE: Vice President
COMPANY NAME: Valk Manufacturing Cbmpany
PHONE:
717-766-0711
MAILING ADDRESS: PO Box 428
P.O. Box or Street
City
EMAIL ADDRESS: ap@valkrdfg.com
VENDOR TAX IDENTIFICATION NUMBER:
PA 17072
TX Zip
23-1399803
END OF BID REQUEST NO. 18-110
By signing below, Brazos County agrees that this bid, 18-110, will be awarded as dictated on the
associated bid tabulation sheet, to the vendor whose name appears above and both parties agree to the
terms and conditions contained herein.
By:
Brazos Countyommissioner's Court
Date 3�
Attest: �
Brazos County Clerk
i
�0
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENT(S) FOR THE 2017-2018 BUDGET YEAR
NO. 17/18 22.1— 22.9
On this the 6th day of March 2018 at a regular meeting of the Commissioners' Court, the following
members were present:
A. Duane Peters, County Judge, Presiding
B. Steve Aldrich, Commissioner, Precinct 1
C. Sammy Catalena, Commissioner, Precinct 2
D. Nancy Berry, Commissioner, Precinct 3
E. Irma Cauley, Commissioner, Precinct 4
F. Karen McQueen, County Clerk
The following proceedings were held:
THAT WHEREAS, on 6th day of March 2018 the Court heard and approved a budget amendment
for the 2016-2017 budget year for Brazos County, Texas; and
WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions
which could not be reasonably included in the original budget adopted 5 September 2017, the following
amendment(s) to the original budget are hereby authorized, as described on the attached page(s).
ADOPTED AND APPROVED this the 6th day of March 2018.
THE COMMSSIONERS COURT OF BRAZOS COUNTY, TEXAS.
By:
Duane Peters, County Judge
Original: County Clerk's Office and
Attached to the original budget
Vol. Pg.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118-22.1
31612018
FUND DEPARTMENT DIVISION
CATEGORY DESCRIPTION Increase I Decrease
General lend Commis=sioners Court I Non -De amnenml
I Minor Acquisitions 11 440.33
Geneml Fund Juvenile Colin Referee I
De artmental Support 410.49
I
DRICR
I
Increase I Decrease
0100 11000500
(7203000
CR
I
I
0100 I 22500100
60211000 I
I I I
Software -No Toe
I
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Commissioners' Cuurr and Ju,enile Conrt Referee
Reallocation of funds to the aepropHiite account to purchase softwareand
e uinmem for the Paperless Project for Juvenile Court.
" i rinpr�
t�County::ludgerApprovzl� S°�`?t�Date;?4"';�
FUND DIV
ACCT
DRICR
ACCOUNT NAME
Increase I Decrease
0100 11000500
(7203000
CR
3linar Com utar llordware
140-43
0100 I 22500100
60211000 I
UR
Software -No Toe
440.48
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118 - 22.2
31612018
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase Decrease
General Fund Commissioners Court XorvD, artmaval Repairs and Maint. I1.3o3.00
General Fund Shen ITAdministmtion Jail Administration I Repairs and 6laint. IIAS8.00
I �
Commissioners Court and Sheriff Administration -.fail
�Realloc3tion of funds to the appropnato account to pumhmmplacernent terhaterfor the Jail.
I rf n¢t ,t � Oyja v (S
6ix ,\icouniin.1 ur s".'AiihS°.t"
, 33 1''�fl,F.'.ifT:''i74§?7 Y4?t3s'S!t?521.1hi1{tY' N1491+':'i1fi 5as"13t+±Jl$3�R.r ?f1Ri.1`n.'iif"3?I:7 mw
FUND
FUND
DIV
ACCT OR/CR ACCOUNT NAME I Increase I Decrease
0100
/1000500
65056000 CR 1'lumbin dfaintenance ILa53.00
0100 1
28002000
65056000 DRFlumbinc Maintenance IIA53.00
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Vol. G 9 pa ��
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118 - 22.3
vanrtsa
FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION
IncreaseDecrease
Genctal Fund Other R<venu<
1,13000
General Fund Sheriff Adminisuation De artmen;al $u ort
1.130.00
I
DRICR ACCOUNT NAME
Increase 1 Decrease
60
0100 4230011
CR Donations-Otber
1.130.00
0100 25000100 60010000 1
DR Donated Prope v - No Tac
I
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1 1
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'I'o reco¢nize donated lase Enforcement items from the Cin•of ColleeeStation, which includes, belts, handcuff and vepperspray ouches.
iDepartment_APProval-tet"" 4�'TP'��IDate'�xHs<'rt'U:tii `�
{County':Jud' gLAApprov`aIL%e'.�"" +k'rtiDate—rI-V
IrurAuounliii"%T ur ore O'nlf'fix(...�seY3r,.2 18RIl't43ieE"..=:11Nm'$i'Y3R if.'i7siftii3E7iK'v-..`+'..94:s
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'TA,�-rr' : sa' .gi' N3°'' r'''�SF
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FUNDDIV ACCT
DRICR ACCOUNT NAME
Increase 1 Decrease
60
0100 4230011
CR Donations-Otber
1.130.00
0100 25000100 60010000 1
DR Donated Prope v - No Tac
1 1.130.00
1
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118 - 22.4
3/6/2018
FUND
DEPARTMENT
DIVISION I CATEGORY DESCRIPTION I Increase Decrease
General Fund I
Disuict Attomev
Minor Acquisition 60.82
Geneml Fund
District Attomev I
De anmemal Support 60.82
0100 19000100 60500000 DR E ui ment & IlEnhancement
60.82
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Dlstricl Attornet.
I
Reallocmion of funds to the a rorooriate account for the purchase ofa wireless disulav device that would connect the laptop to the 'I'V.
;Date '�',i- 2127/2018
I'or2\ccituniiri�'I. u r 'oit'.Oiiiv"�FS"'<:� :s'9t'�ii�-wtl+y"h`ti`.�11� ';;Y+�i31L�k',14t �fi.�?.�m.`:iiCLi .S#i`a',.;x"hU�,�emLi�'^+r IJitT�
8v�il.tdl�:si �"n!
-aarS"o�L".3tid
FUND I DIV I ACCT DR/CR ACCOUNTNAME
I Increase I
Decrease
0100 /9000100 67203000 CR Jlinor Com uterllardware
60.82
0100 19000100 60500000 DR E ui ment & IlEnhancement
60.82
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17/18 - 22.5
31612018
FUND DEPARTP.tENT DIVISION CATEGORY DESCRIPTION
Increase Decrease
General
Permanent
lmproccment
Fund Capital Pro'ects Cn halOutlav
6023-17
General
Permanent
Improccmcm
Fund Other Fivaneine Uses
6.023.17
General Fund I Other Financing Uses
FUND
1 6,023.17
General Fund Information Technology IT Smiccs De anmcruId Su rt
DR/CR
554.97
General Fund Sheriff Administration I I Departmental Support
4500
I 2.954.10
General Fund Constable Pct. e2 1 1 Departmental StI222rt
I CR
2•534.10
1 6,023.17
4500
91300000
DR
Transfer to General Fund
6,023 17
0100
49070000
CR
Transfer from Ca2. Imo. Fund
6.023.17
0100
14000200
60211000
DR
Softecare - No Tag
General Pennanen[ Improvement Fund and I Srnvices, Sheriff Admlawradnn and Cnnstable I -et. #2
0100
25000100
Reallocation of funds to the appropriate account for the purchasing of licenses for the additional patrol units under the Sheriff Administration and Constable Pct. 52. Due to the
licensing that come in sets of five, the extra's will be house at Informmion Technolovv for later use.
1
County JuCge Approval "�,S}µ�"y��-!S� at �t;$�'S?�3
-71
I
FUND
DIV
ACCT
DR/CR
ACCOUNT NAME
Increase Decrease
i
4500
63000500
90390000
I CR
V,hlctea
1 6,023.17
4500
91300000
DR
Transfer to General Fund
6,023 17
0100
49070000
CR
Transfer from Ca2. Imo. Fund
6.023.17
0100
14000200
60211000
DR
Softecare - No Tag
854.97
0100
25000100
60211000
DRSotiware-No'I'ae
2584.10
0100
30201100
60311000
I UR
Software No'1'ac
2,584.10
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-71
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118 - 22.6
316/2018
FUND DEPARTMENT I
DIVISION CATEGORY DESCRIPTION I Increase Decrease
HLI Fund Grou Insurance - Admin I
Contractual Services 6.000.00
ilLl Fund Health R iVIllness Clinic
Professional $enices 6.000.00
FUND I DIVI
ACCT DRICR
ACCOUNT NAME Increase I Decrease
I
I
Malin&Life - Medical Claims 6000.00
I
72410000 DR
I I
1
I
1
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ilealth and Life Fund
I
Reallocation of funds o Eheapprouriate account to cover the senices to Process labs for the Health and Fellness Clinic
Ti rTliniun ling rur � Oiilr 4E+".3".- x?i
1{kt .'S4f.; �' "7ir!- MEW tQ~IvI =il�'rL'a�Rfb'3L�.:.3gi'T
FUND I DIVI
ACCT DRICR
ACCOUNT NAME Increase I Decrease
:000 I 61005000
71112000 1 CR
Malin&Life - Medical Claims 6000.00
5000 61005100
72410000 DR
Lab & X -Rai' 6,000.001
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BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118 - 22.7
31811018
FUND
DEPARTMENT DIVISION I
CATEGORY DESCRIPTION
Increase I Decrease
General Fund
Information Technoloicy CF. Services I
Community Contracts
1 11.136.76
General Fund
Information Technelosn'
Community Contracts
333.87
General Fund I
Shen If Administration I
Community Contracts
9:!12.991
General Fund
Sheriff SO-CSISD School Secant,
Community Contracts
1535.501
General Fund
Constable Pct. Ol 1
Community Contracts
1 5.54.49
General Fund
Constable Pet, 02
Community Contracts
725.10
Genetal Fund
Constable Pct.=3 1
Community Contacts
469AS
General Fund
Constable Pct. K4 1
Community Contracts
1 725.101
General Fund
Community Suprn'ision
Su oon
CommunitContracts
170.61
General Fund
Comm Attomev 1
Communiw Contracts
1 554.491
General Fund
District Atteme' I
Communitv Contracts
1 170.61
Genctal Fund I
Emercenev \laaasement
Community Contracts
5,634.$21
0100
30201100
73650000
DR
Revnonnl Radio Svstem
725.(01
0100
Information'I'ech
nulu,y, SO-Administration—Jail. Constables Pct. 01. Constable Pct. R'_, Constable Pet. 03, Constable Pct. K4, CSCR. Countv:lttorney. I
District Attorney.
and Enter encs Management (IiOCI
469AS
Reallocation of tl:nds to the appropriate deparmnent's account to cover the 2nd ouatter of radio maintenance cost that is provided by BVW:ACS.
30.101100
For \reo`un"tinC.I;ur'- ies'.OnITu"rs"z''X�"A♦1!L eif°v"Yt"F"..'+7.�(l't.:A1SP.S^r�-.r r.�.s?`a�7BRtalfzif�'1:£.�FL`N.'-48�
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DIV
ACCT
DR/CR
ACCOUNT NAME
I Increase
Decrease
0100 1
14002000CR
Re_Ional Radio System
1
22,136.76
0100
14000100
5365073660000000
DR
Reeional Radio System
3S3.87
0100
25000100
13650000
DR
Reeional Radio Svstem
9,212.99
Foml
25004000
73650000
DR
Regional Radio System
1,53550
1 0100 1
3010110053650000
DR
Reeional Radio System
554.49
0100
30201100
73650000
DR
Revnonnl Radio Svstem
725.(01
0100
30301100
53650000
DR
Reeional Radio Svstem
469AS
0100 I
30.101100
53650000
DR
Reeional Radio Svstem
725.10
0100
1_6001000
73650000
DR
Regional Radio Svstem
170.61
0100
13000100
73650000
DR
Reeional Radio System
554.49
1 0100 1
19000100
;3650000
DR
Reeional Radio Ss<tem
170.61
0100 I
3.5500100
1 71650000
DR
634.32.
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vo.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118 -22.8
-ucnm e
FUND DEPARTMENT
DIVISION CATEGORY DESCRIPTION Increase Decrease
General
Permanent
Improvement
Fund Capital Pro'ecu
Capital Outlay I I,Sa�.37
-
General
Permanent
Impmvcmm[ Election/Medical Clinic
Fund Renovaticns
Capital O.11ev 115+4.33
I I
I
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I
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I
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Decrease
1 I
I
CK Equip.ent-Other
I
I
I I
DR Buildines
11,544.33
Genoral Pcrmoneni lm rnvement Fund
Reallocation of funds to the a aro nate account to purchase additional access control and panic devices for the ElectionstEm lovee Health Clinic (McLeod Buildine).
t +. u MEN
,! �`' 1 nnm
Dato; � 2/28l2017,�
FS'r'.sccmiFfiR Piir uscsOrilvKi
I
FUND DIV
ACCT
DRICR ACCOUNT NAP+IE
Increase I
Decrease
4100 63800500
80?86000
CK Equip.ent-Other
11,54433
4500 63210020
50100000 I
DR Buildines
11,544.33
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Vol.
BRAZOS COUNTY, TEXAS
BUDGET AMENDMENTS
No. 17118 - 22.9
3!6!2018
FUND DEPARTMENT
General Fund Commissioners Court
General Fund Purchasing
DIVISION I CATEGORY DESCRIPTION Increase I Decrease
Non -Departmental I Minor Acquisitions2,810.39
Departmental Su ort 39.99
General Fund Purchasing
Minor Ac uisiliom 2.790.70
ir+iDztd'titf2$�:-' L4'P3
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PERSONNEL
CHANGE OF STATUS REQUESTS
Commissioner Court Date: March 06, 2018
Department Submitting Information: Human Resources
Purpose of Submissions: Consider and Take Action on Change Requests
Department Submitting Employee Request Action Requested
Request(s) Applies To
Exposition Complex — Hot Fund I Chappell, Donny
Juvenile Services — Administration Person, Robert
Juvenile Services — Detention
Barnes III, Frank
Frank, Michael W.
Guitron, Sarah
McSwain, Samuel A.
Mason, Marsha
Approved in Commissioners' Court: March 06 2018
,U�:)
County Judge's or Commissioner's Signature:
(This Copy to be attached to minutes)
Fv
l. __.a�_"_1.-Pg• 7
Change of Status
Separation
Employment
Employment
Change of Status
Employment
Separation
X1
Laura Taylor Davis
Brazos County Treasurer
ldavis@co.brazos.tx.us
DATE: 2/15/2018
TO: Hon. Duane Peters, County Judge
Hon. Steve Aldrich, Commissioner
Hon. Sammy Catalena, Commissioner
Hon. Nancy Berry, Commissioner
Hon. Irma Cauley, Commissioner
Candy Gallego, Administrative Assistant
FROM: Laura Taylor Davis, County Treasurer
RE: Quarter Ending 12/31/2017 Investment Report
200 S. Texas Avenue, Ste 240
Bryan, Texas 77803
Tel: 979.361-4346
ACKNOWLEDGED
Duane Peters Date
County Judge
�3
This report is made in accordance with provisions of Gov.Code 2256, The Public Funds Investment Act, which
requires quarterly reporting of investment transactions to the Commissioners' Court.
The Brazos County Investment portfolio earned on average yield of 1.0863% on the quarterly average
balance of $6,406,074.68 invested with TexPool for the period ending 12/31/2017. Investment interest
deposited during the quarter was $17,530.58. Actual ending balance invested at 12/31/2017 was
$6,412,183.76.
The average rate of interest earned on the depository checking account balances for the quarter ending
12/31/2017 was 0.6933% netting $155,050.17 for the quarter end on an average depository investable
balance of $87,543,276.36.
Total interest earned for quarter ending 12/31/2017 was $172,580.75.
Investment Strategy
The Brazos County Investment Strategy will remain focused on short -termed investments with the safety of
principal as the foremost objective followed by liquidity and yield as per the Brazos County Investment Policy.
While the majority of available funds are in the County's depository collateralized at 110%, we have begun the
process of reinstating an investment committee and preparing a broker questionnaire to take advantage of
rising interest rates. The County could see an improvement on the current fixed rate of 0.65% on the
remaining funds in BB&T and 0.90% an the funds now held in SBVA Compass checking accounts for the term
of the contract.
For diversification the County has an investment account with TexPool that provides the safety of an
overnight market.
Vnl. _.i! % P9. _%�
Summary of Portfolio Changes
The deposit of interest is the only portfolio change to balances at this time and the Weighted Average
Maturity of investments remains at 1 day due to the liquidity of funds invested with TexPool and on deposit at
Branch Banking & Trust.
FY 2018 INTEREST RATES AND EARNINGS BY MONTH
Attached are the following reports:
1) Cost Amount Summary of Investments by Fund
2) TexPool Quarter End Activity Report
3) Investments by Fund Group and Strategy Type
To the best of our knowledge the investment portfolio in this report conforms in all respects to the
Investment Policy of Brazos County and is being managed under the investment strategy of said policy as
app o ed by the
Commissioner's Court of Brazos County.
Laura Taylor Davis, County Treasurer, CIO Date
Angie Bear Asst. Chief Deputy Treasurer, CIO Date
1� c�7-
9 93
TexPool
Interest
Cking Acct
Interest
Interest
Rate
Interest
Rate
October 2017
5,603.64
1.0318
48,836.92
0.6500
November 2017
5,526.63
1.0506
47,847.09
0.6500
December 2017
6,400.31
1.1764
58,366.16
0.7800
Q/E 12/31/2017
17,530.58
1.0863
155,050.17
0.6933
Attached are the following reports:
1) Cost Amount Summary of Investments by Fund
2) TexPool Quarter End Activity Report
3) Investments by Fund Group and Strategy Type
To the best of our knowledge the investment portfolio in this report conforms in all respects to the
Investment Policy of Brazos County and is being managed under the investment strategy of said policy as
app o ed by the
Commissioner's Court of Brazos County.
Laura Taylor Davis, County Treasurer, CIO Date
Angie Bear Asst. Chief Deputy Treasurer, CIO Date
1� c�7-
9 93
COST AMOUNT SUMMARY OF INVESTMENTS BY FUNDS
General Fund
TexPool $ 6,412,183.76
Total Cost of all funds invested for the month of DECEMBER 2017
$ 6,412,183.76
Book Value is the same because all investments are with TexPool and the Share Price is maintained at $1.00
TEXPOOL QUARTER ENDING 1213112017 ACTIVITY REPORT
FUND I - POOLED FUND GROUP
DATE DESC. GENERAL FUND TOTAL
Y09/,3OM aNCEMMM R$MSEERMM $MMB�WW
10131/17 October Interest $ 5,603.64 $
11/30/17 November Interest $ 5,526.63
lt LUM
4 E7, ;,g NJ in Mr.,i IS i reifid -e� 40 783A
-30L � �R 1 64
12131/17 December Interest $ 6.400.31 $
__6,412f183 76F:
Vol. pp
INVESTMENTS BY FUND GROUP AND STRATEGY TYPE
FUND 1- POOLED FUND GROUP
General Fund $ 6,412,183.76
Health Endowment Fund $
State Lateral Road $
Courthouse Security $
'
MIRE
x S,frate9Y TY,P,er'ry"° _fixe v.r_OPERA ING FUNDS, ..�. ` ; 4$ _5 412,183 76;!
General Obligation Debt Svc. $
_ xSt[ate9YTYPeDEBTy,SERVICE,FUNDS,,,.
General Permanent Impv. $
Exposition Center Fund $
MEN r�Strategy,Type-;` . ESPECIAL PROJ&`:PERM IIVIPV DEBT % ; $ ,v w,_y___
s� « t 3 N' Fund 1 x G ou '7otal $6 4121;83`76
BOOK VALUE OF ALL INVESTED FUNDS AS OF QIE 12/31/17 $ 6,412,183.76