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HomeMy WebLinkAbout2017-04-17 10:00AM AMENDED REGULAR MEETINGMINUTES OCTOBER 17, 2017 AMENDING AGENDA ITEM NUMBER 35 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, October 17, 2017 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1, Absent; Sammy Catalena, Commissioner of Precinct 2; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance -U.S. and Texas Flag - Commissioner Aldrich Judge Peters led the prayer and pledge in CommissionerAldrich's absence. 2. Call for Citizen input and/or concerns Lynn Yeager, Executive Director of the Prenatal Clinic addressed the Court to thank them for their support of the clinic and for the Proclamation for Healthy Babies Month. Mrs. Yeager explained that she was not able to attend last week's meeting because her grandchild was born that morning. Mrs. Yeager introduced Administrative Assistant Mayra Mendoza and invited everyone to attend the Ribbon Cutting for the Healthy Babies Month Celebration on Wednesday, October 25, 2017 at 4:30 p.m. at the Prenatal Clinic. 3. Presentations and/or Discussions Presentation of the Dedication of Historical Court Cases. District Clerk Marc Hamlin presented to the Court historic documents regarding Judge R. E. B. Baylor. Judge Baylor was the first District Judge in Brazos County and the third District Judge in Texas. Judge Baylor is also the founder of Baylor University and Mary Hardin Baylor. Mr. Hamlin said that a copy of the documents will be presented to the Baylor University Board of Regents on Friday, October 20, 2017. Mr. Hamlin stated the original documents will be displayed at the Brazos County Courthouse. He thanked Facility Services Director Ernest Stutts, John Lyon, and Isaias Conde for building a lighted case to house the original book of documents. Mr. Hamlin stated the importance of preserving our documented history. Consider and take action on agenda items 435: 4. Consider and take action on the Application of Bryan Auto Recycling Sales and Glass, LLC for the operation of a salvage yard. Commissioner Berry offered a motion to approve the application for the operation of a salvage yard contingent on compliance with the City of Bryan. Gina Mosavi who is the co-owner of Bryan Auto Recycling Sales and Glass asked if contingent means the permit will be granted even if they have not finished compliance with the City of Bryan. Mrs. Mosavi explained that it will take time to meet all of the City's requirements. Kim Hinton with the Road and Bridge department suggested approving the permit now and then review it after time is given to meet the City's requirements. She said that if they are not compliant the permit could be pulled. After some discussion, Commissioner Berry offered an amended motion to approve the permit with periodic reviews to ensure progress is made toward compliance with the City of Bryan. The motion was seconded by Judge Peters and passed unanimously. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by County Judge Duane Peters. Passed. 4-0. Ayes: Bert', Catalena, Cauley, Peters. Absent: Aldrich. 5. Reappointment of Elizabeth Dickey to the Local Workforce Development Board; term of appointment is 01/16/18 - 06/30/20. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 6. Request approval to wire transfer $777,659.24 to Texas Health and Human Services Commission (HHSC) as part of the Texas Healthcare Transformation and Quality Improvement Program 1115 Waiver. This intergovernmental transfer (IGT) will provide Vol. funds for several qualifying local hospital which will be matched with federal funds by HHSC. A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 7. Brazos County Constable, Pct. 4 is requesting approval to accept donated excess police duty gear from College Station City Marshal's Office. A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 8. Acceptance of $100 donation from Insurors of Texas. Funds will be used for the Employee Luncheon. A copy is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 9. Request from Constable Pct. 3 to apply for a NRA Grant. A copy of the grant application is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 10. Payment Authorization to Austin Environmental in the amount of $500 for asbestos inspection in restrooms at Brazos Center, purchase order was not obtained in advance. This payment authorization was requested by the Purchasing Department. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Bert', Catalena, Cauley, Peters. Absent: Aldrich. 11. Payment authorization to BH Media Group Holdings (The Eagle) in the amount of $830.34 for Advertisement in the Eagle for Purchasing; a purchase order was not obtained in advance. This payment authorization was requested by the Purchasing Department. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 12. Payment authorization to TELS Constructions in the amount of $13,600.00 for the demolition of two structures using FY 2017 funds. This payment authorization was requested by the Purchasing Department. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 13. Payment authorization to Aramark Uniform Services, Inc. in the amount of $40.90 for rental uniform expenses for Fleet Services; Invoice received after fiscal year end. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 14. Payment Authorization to CME Testing and Engineering, Inc. in the amount of $10,339.02 for General Testing Services of Various County Roads; invoices exceeded the blanket Purchase Order in place for these services. This payment authorization was requested by the Road and Bridge Department. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 15. Payment Authorization to Kraft Power in the amount of $340.08 for parts for the generator for Facility Services; the purchase order was closed prior to receiving invoice. Motion:, Moved by Commissioner Nancy Berry, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 16. Payment Authorization to R and R Outfitters in the amount of $1,220.00 for Body Armor for the Sheriff's Office; a purchase order was not obtained in advance. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 17. Requesting approval to transfer a 2002 Ford E350 known as Unit #Juv5455 to Facilities Services to fill a FY18 CIP request. Fleet Services will loan the Juvenile Services department a 2009 Dodge Charger known as Unit #Jail176 to fill the void until their new vehicle arrives. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner I Vol. 6 PQ. Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 18. Request for out of state travel for Juvenile Services Counselor Latonya Hendricks to attend the Annual Research and Treatment Conference in Kansas City Missouri; dates of travel are October 25-28, 2017. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 19. Approval of the job description for Class Code 2666 -Engineering Tech Temp., 900 hrs. for Road and Bridge department. A copy of the job description is attached. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 20. Internet Service Agreement between Brazos Transit District and Brazos County. A copy of the service agreement is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 21. Approval of Texas Association of Counties (TAC) Health Employee Benefits Pool (HEBP) Documents: • a. Administrative Services Agreement • b. Contract Documents • c. ARTS (ACA Reporting and Tracking Service) Agreement A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 22. Amended Funding Agreement with Scotty's House Child Advocacy Center for FY 2018. A copy of the amended funding agreement is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 23. Request from the Information Technology Department to approve the Registration Services Agreement between Brazos County and the American Registry for Internet Numbers, Ltd. ("ARIN") Information Technology Director Eric Caldwell stated this gives us administrative rights to manage our I P addresses. A copy of the service agreement is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 24. Interlocal Agreement between City of College Station and Brazos County for the Arrington Road reconstruction project. Judge Peters noted that an email was received by Marie Wolfe. Commissioner Berry noted that one of Mrs. Wolfe's questions was about reducing traffic lanes from 3 lanes to 2 lanes on Arrington Road. Commissioner Berry stated that the request to go to 2 lanes was made by Marie Wolfe at the Metropolitan Planning Organization (MPO) meeting. Judge Peters agreed with Commissioner Berry and said that Mrs. Wolfe made comments on agenda items 24, 26, and 27 and her email will be attached to the minutes. A copy of the interlocal agreement is attached. A copy of the email from Marie Wolfe is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 25. Approval of attached pricing proposal for design and oversight services related to the design- build rehabilitation of McAllester Lane in the amount of $44,290. A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Other. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 26. Change order to purchase order # 17003659 to Mitchell and Morgan in the amount of $9,250.00, for platting services on project 17-304. A copy of the change order is attached. See attached email from Marie Wolfe. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 27. Award of Bid # 17-301, Extension of Mesa Verde and approval of unit price contract in the amount of $1,196,445.20. The Court voted unanimously to accept the recommendation of the Purchasing Agent and awarded Bid Contract 17-301, Extension of Mesa Verde to Knife River and approved the unit price contract in the amount of $1,196,445.20. A copy of the bid tabulation and contract is attached. See attached email from Marie Wolfe. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 28. Consider and take action on the Wellborn Special Utility District cost estimate of $4,550.00 for the relocation of a 2 inch waterline and 2 meters to accommodate the expansion and improvements to Cherokee Drive. Site is located in Precinct 1. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich, 29. Request permission to enter private property owned by Ann Duke on Merka Road 0.46 mile southeast of Old Reliance Road. County will cut down berm on new right of way and going into private property for a more manageable ditch back slope. Work is being done for future improvements to Merka Road. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 30. Expenditure Journal Entries: • a. Expenditure Journal Entries FY 16/17 130096 - 130100 • b. Expenditure Journal Entries FY 17/18 100035 - 100041 A copy is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 31. Budget Amendments. a. Budget Amendments FY 16/17 55.1 55.1 Reallocate funds for the Sheriff's Office -Jail. b. Budget Amendments FY 17/18 3.1 - 3.16 Judge Peters noted that Budget Amendment 3.14 has been removed. Vot. _ Pg. 3.1 Reallocate funds for Fleet Services. 3.2 To recognize revenue from the 2016 JAG Program. 3.3 Transfer funds from Non -Departmental to Information Technology. 3.4 Reallocate funds for the Hotel Occupancy Tax Fund. 3.5 Transfer funds from Non -Departmental to Information Technology. 3.6 Reallocate funds for the Justice of the Peace Security Fund. 3.7 Transfer funds from Contingency Fund to Constable, Precinct 3. 3.8 Transfer funds from Non -Departmental to the Sheriff's Office - Jail and Constable, Precinct 1. 3.9 Transfer funds from Non -Departmental to Constable, Precinct 2. 3.10 Transfer funds from Non -Departmental to Constable, Precinct 2. 3.11 Transfer funds from Non -Departmental to Information Technology. 3.12 Transfer funds from Non -Departmental to Sheriff's Office -Jail. 3.13 Transfer funds from Non -Departmental to County Attorney. 3.15 Reallocate funds for Risk Management. 3.16 Transfer funds from Non -Departmental to Risk Management. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 32. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 33. Payment of Claims. Claims 7160322-7160552 Motion: Approve, Moved by Commissioner Sammy Catalena, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 34. Convene into Executive Session pursuant to Texas Government Code Section 551.074 to discuss the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of the position of County Engineer. At this point, the County Judge announced the Court would consider items 36 through 41 then return to convene into Executive Session. Having considered the previously noted agenda items, at 10:28 a.m. the County Judge stated that the Court would convene into Executive Session to deliberate pursuant to Vol L -._! Texas Government Code 551.074 as stated above. The following individuals were asked to stay for the meeting: Candy Gallego, Executive Assistant Bruce Erratt, Civil Counsel Ed Bull, Civil Counsel Jennifer Salazar, Human Resources Director Judge Peters announced that the Workshop Session scheduled at 10:30 a.m. would begin once the Executive Session ends. 35. Consider and possible action on Executive Session. At 10:38 a.m. the County Judge announced the meeting open to the public and on motion by Commissioner Cauley, seconded by Commissioner Catalena, the Court voted unanimously to approve Gary Arnold as Interim Department Head of Road and Bridge and to approve the related Personnel Action Form change of status. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Sammy Catalena. Passed. 4-0. Ayes: Berry, Catalena, Cauley, Peters. Absent: Aldrich. 36. Acknowledgement of Road and Bridge Maintenance Expenditures Report (FY17) from July through September 2017. The Court acknowledged receipt of the Road and Bridge Maintenance Expenditures Report for July 2017 through September 2017. 37. Acknowledgement of the Brazos Central Appraisal District Independent Auditor's Report and Financial Statements for year ended December 31, 2016. The Court acknowledged receipt of the Brazos Central Appraisal District Independent Auditor's Report and Financial Statements for year ended December 31, 2016. 38. Acknowledgement of Monthly Reports Submitted in September 2017. The Court acknowledged receipt of the Extension Service reports submitted in September 2017 and acknowledged receipt of reports from the following County and Precinct Offices showing revenues collected and remitted to the County Treasurer: District Clerk Justice of the Peace Precinct 1 Justice of the Peace Precinct 2 Justice of the Peace Precinct 3 Justice of the Peace Precinct 4 Constable Precinct 1 Constable Precinct 2 Constable Precinct 3 Constable Precinct 4 39. Sheriff's report on inmate population. Sheriff Chris Kirk stated there were 656 inmates in jail, 557 inmates are male and 99 are E � Pg• female, 46 have electronic monitors and 7 are pending for monitors. 40. Announcement of interest items and possible future agenda topics. There were no announcements. 41. Call for Citizen input and/or concerns There was no citizen's input. 42. Adjourn. va. P The foregoing amended minutes of the Commissioners Court meeting held October 17, 2017 have been examined and are approved in open Court this 6"' day of February 2018, in Bryan, Brazos County, Texas. Duane Peters County Judge ase ki-t- Sammy Catalena Commissioner, Precinct 2 Irma Cauley Commissioner, Precinct 4 Attest: 1" )X( Karen McQueen County Clerk �� Steve Aldrich Commissioner, Precinct 1 Commissioner, Precinct 3