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HomeMy WebLinkAbout2017-10-10 10:00 AM REGULAR MEETINGY BRAZOS COUNTY BRYAN,TEXAS NOTICE OF MEETING AND AGENDA BRAZOS COUNTY COMMISSIONERS COURT THE COMMISSIONERS COURT OF BRAZOS COUNTY WILL MEET IN REGULAR SESSION ON OCTOBER 10, 2017 AT 10:00 AM IN THE COMMISSIONERS COURTROOM OF THE COUNTY ADMINISTRATION BUILDING, 200 SOUTH TEXAS AVE., SUITE 106, BRYAN, TX 77803 1. Invocation and Pledge of Allegiance U.S. and Texas Flag - Commissioner Cauley 2. Call for Citizen input and/or concerns Consider and take action on agenda items 330: 3. Proclamation 17-028 declaring October as Healthy Babies Month. 4. Order 17-011 Directing the Payroll Fund to the General Fund of Brazos County. 5. Reappointment of the following as fire commissioners for Brazos County Emergency Service District #4; term of appointments are 1/1/2018 to 12/31/2019: • a. Steve Godby • b. Scott Hill 6. Acceptance of donated property or unclaimed clothing and miscellaneous property left by inmates leaving the Brazos County Jail. 7. Payment Authorization to the Green Teams, Inc. in the amount of 5380.00; amount exceeds purchase order that was in place. 8. Payment Authorization to Aggieland Tire Repair $ Read Service in the amount of 8135.00 to pay for after hours roadside assistance on 9120/2017; a purchase order could not be obtained in advance. 9. Approval of Non -Profit application for the Brazos County Inmate Work Crew Labor force to work the Aggieland Humane Society on October 21, 2017 to assist with moving and setting up the equipment for the Weinertest 2017 at the Wolf Creek Pen Creek Vol. Amphitheater. 10. Request for Out of State Travel for Jail Administrator Wayne Dicky to the American Jail Association Meeting in St. Louis MO; dates of travel are October 17-20, 2017. 11. Approval of the following job descriptions: • a. Class Code 0832, Position 9 - Temporary Attendant, Building & Grounds for Expo Complex • b. Class Code 2667 - Temp. Laborer, Seasonal for Road & Bridge • c. Class Code 1444 - Telecommunications Officer for Sheriff's Office 12. 1 nterlocal Agreement with the Bryan I ndependent School District for the Read by Third Program for FY 2018. 13. Consider and take action for the agreement for the payment of Brazos County funds in the amount of $25,000.00 to be used by Experience Bryan College Station (formally Bryan/College Station CVB) to be used to promote tourism for the Brazos County Expo. 14. Funding Agreement with the Brazos Valley Food Bank, I nc. for FY 2018. 15. Agreement with PFM Management LLC to serve as I nvestment Advisor in connection with structuring the escrow related to our Limited Tax Refunding Bonds, Series 2017 16. Consider and take possible action on a contract with TrueCore Behavioral Solutions LLC, (formerly G4S-The Oaks Brownwood) forjuvenile residential services. 17. Consider and take action on the agreement for use of Brazos County Funds by and between Brazos Valley Fair and Rodeo and County of Brazos, State of Texas 18. Contract # 18-015 with Argyle Security for security system maintenance at Brazos County Detention Center. 19. Approval of contract # 18-024 with Cummins Allison for preventative maintenance on 2 jet scanners. 20. County roadway/lane closures to accommodate the Buffalo Stampede Half Marathon and 5K Race scheduled for Saturday, October 14, 2017 from 7:30 am to 11 am; event route will affect Bird Pond Road. Site is located in Precinct 2. 21. Request permission to enter private property owned by Kathy Jane Martin Trimble on Merka Road 0.45 mile southeast of Old Reliance Road. County will fill in old pond and cut down dam for a more manageable ditch back slope. Work is being done for future improvements to Merka Road. Site is located in Precinct 2. 22. Final Plat of Ada Estates; Block 1, Lots 1-9; 9.506 Acres: T.W. Blake League, A-6; Brazos County, Texas. Site is located in Precinct 2. 23. Consider and take action on the Frontier Communications utility permit to conduct 2 — 60' bores under McAllester Lane in order to relocate 315 feet of 25 pair cable to the north side of roadway. Frontier is relocating the line to avoid County s work area for future repairs to roadway. Site is located in Precinct 4. 24. Approval of the Treasurers Report for August 2017. 25. a. Expenditure Journal Entries FY 16/17 130033-130041 b. Expenditure Journal Entries FY 17/18 100001-100003 26. Tax Refund Applications for the following: • a. Quest Diagnostics -Overpayment $646.21 Vol. � E Pg. 27. Commissioners Court minutes for the following dates: • a. September 5, 2017 -Regular Meeting • b. September 12, 2017 -Regular Meeting • c. September 18, 2017 - Workshop Session • d. September 19, 2017 - Regular Meeting • e. September 26, 2017 - Regular Meeting 28. Budget Amendments. a. Budget Amendments FY 16/17 54.1 b. Budget Amendments FY 17/18 2.1 - 2.3 29. Personnel Change of Status. Personnel Action Forms 30. Payment of Claims. 31. Sheriff's report on inmate population. 32. Announcement of interest items and possible future agenda topics. 33. Call for Citizen input and/or concerns 34. Adjoum. Vol. �� Pg. PUHLJC COMMENTS Public Comment during the Commission Meeting may be for all matters, both on and off the agenda, and be limited to four minutes per person. Persons are invited to submit comments in writing on the agenda items and/or attend and make comment at fine Commission meeting. Members of the public are reminded that the Brazos County Commissioners Court is a Constitutional Court, with both iudiclal and legislative powers, created under Article V, Section 1 and Section 18 of the Texas Constitution. As a Constitutional Court, the Brazos County Commissioners Court also possesses the power to issue a Contempt of Court Citation under Section 81.024 of the Texas Local Government Code. Accordingly, members of the public in attendance at any Regular, Special and/or Emergency meeting of the Court shall conduct themselves with proper respect and decorum in speaking to, andior addressing the Court: in participating in public discussions before the Court: and in all actions in the presence of the Coun. Those members of the public who are inappropriately attired andior who do not conduct themselves in an orderly and appropriate manner will be ordered to leave the meeting. Refusal to abide by the Court's Order andior continued disruption of the meeting may result in a Contempt of Court Citation. h is not the intention of the Brazos County Commissioners Court to provide a public forum for the demeaning of any individual or group. %imer is it the intention of the Court to allow a member (or members) of the public to insult the honesty and/or integrity of the Court, as a body, or any member or members of the Court, or County employees, individually or collectively. A: cordingly, profane, insulting or threatening language directed toward the Court and/or any person in the Court's presence and/or racial, ethnic or gender siurs or epithets will not be tolerated. Violation of these rules may result in the following sanctions: 1. cancellation of a speaker's time: 2. removal from the Commissioners Court 3. a Contempt Citation; andior 4. such other and/or criminal sanctions as may be authorized under the Constitution. Statutes and Codes of the State of Texas. The County Commissioners Court can deliberate or take action only if a matter has been listed on an agenaa properly posted prior to the meeting. During the Public comment period, speakers may address matters not listed on the pubilshed agenda. The Open Meeting Law does not expressly prohibit responses to public comments by the Commissioners Court.-bwever, responses from the County .fudge or Commissioners to unlisted public comment tooice couid become deliberation on a matter without notice to the public. To ensure the public has notice of all matters the Commissioners Court will consider, the County Judge andlor Commissioners may choose not to respond to public comments, except to correct factual inaccuracies, recite existing policy in response to an Inquiry or to ask that a matter be listed on a future agenda, See Texas Open Meetings.Act Section 551.042. INVOCATION Any invocation that may be offered 'before the official start of the Court meeting shall be to and for the benefit of the Court. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the Court and do not necessarily represent the religious beliefs or views of the Court in part or as a whole, tib member of the community is required to attend or participate in the invocation and such decision will have no impact on their right to actively participate in the business of the Court. The Commissioners Courtroom of the County Administration Building, 200 South Texas Ave., Suite 106, Bryan, TX 77803 is wheeichair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To crake arrangements, please all (979) 361-4102. Pg L/ BRAZOS COUNTY BRYAN,TEXAS NOTICE OF ADDENDUM BRAZOS COUNTY COMMISSIONERS COURT CBCT -6 P 3:30 In addition to the Regular Meeting, the Commissioners Court will consider and take action on the following item(s): MEETING October 10, 2017 DATE: MEETING 10:00 AM TIME: MEETING Commissioners Courtroom of the County Administration Building, PLACE: 200 S. Texas Ave., Suite 106, Bryan, Texas. 1. Consider and take action on the sale or use of 1.823 acres of land owned by Brazos County on F.M. 159. 2. Approval of pricing proposal for the appraisal of approximately 1.823 acres of Brazos County land. The Commissioners Courtroom of the County Administration Building, 200 S. Texas Ave., Suite 106, Bryan, Texas. is wheelchair accessible. Handicap parking spaces are available. Any request for sign interpretive services must be made two working days before the meeting. To make arrangements, please call (979) 361-4102. Vol. C Pg. J MINUTES OCTOBER 10, 2017 BRAZOS COUNTY COMMISSIONERS COURT REGULAR MEETING A regular meeting of the Commissioners' Court of Brazos County, Texas was held in the Brazos County Commissioners Courtroom in the Administration Building, 200 South Texas Avenue, in Bryan, Brazos County, Texas, beginning at 10:00 a.m. on Tuesday, October 10, 2017 with the following members of the Court present: Duane Peters, County Judge, Presiding; Steve Aldrich, Commissioner of Precinct 1; Sammy Catalena, Commissioner of Precinct 2, Absent; Nancy Berry, Commissioner of Precinct 3; Irma Cauley, Commissioner of Precinct 4; Karen McQueen, County Clerk, Absent. The attached sheets contain the names of the citizens and officials that were in attendance. 1. Invocation and Pledge of Allegiance U.S. and Texas Flag - Commissioner Cauley The Court observed a moment of silence in honor of Chaplin G. H. Jones. 2. Call for Citizen input and/or concerns There was no citizen's input. Consider and take action on agenda items 3-30: 3. Proclamation 17-028 declaring October as Healthy Babies Month. The Court voted unanimously to adopt Proclamation 17-028 designating the month of October as Healthy Babies Month. The Court commends the Prenatal Clinic on promoting healthy moms and healthy babies throughout the community. A copy of the proclamation is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. Order 17-011 Directing the Payroll Fund to the General Fund of Brazos County. A copy of the order is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. Reappointment of the following as fire commissioners for Brazos County Emergency Service District #4; term of appointments are 1/1/2018 to 12/31/2019: • a. Steve Godby • b. Scott Hill Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 6. Acceptance of donated property or unclaimed clothing and miscellaneous property left by inmates leaving the Brazos County Jail. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. Payment Authorization to the Green Teams, Inc. in the amount of $380.00; amount exceeds purchase order that was in place. This payment authorization was requested by Facility Services. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 8. Payment Authorization to Aggieland Tire Repair & Road Service in the amount of $135.00 to pay for after hours roadside assistance on 9/20/2017; a purchase order could not be obtained in advance. This payment authorization was requested by Constable, Precinct 2. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. Vol. C / pg._� Approval of Non -Profit application for the Brazos County Inmate Work Crew Labor force to work the Aggieland Humane Society on October 21, 2017 to assist with moving and setting up the equipment for the Weinerfest 2017 at the Wolf Creek Pen Creek Amphitheater. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 10. Request for Out of State Travel for Jail Administrator Wayne Dicky to the American Jail Association Meeting in St. Louis MO; dates of travel are October 17-20, 2017. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 11. Approval of the following job descriptions: • a. Class Code 0832, Position 9 - Temporary Attendant, Building & Grounds for Expo Complex • b. Class Code 2667 - Temp. Laborer, Seasonal for Road & Bridge • c. Class Code 1444 - Telecommunications Officer for Sheriff's Office A copy of the job descriptions is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Other. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 12. 1 nterlocal Agreement with the Bryan I ndependent School District for the Read by Third Program for FY 2018. A copy of the agreement is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 13. Consider and take action for the agreement for the payment of Brazos County funds in the amount of $25,000.00 to be used by Experience Bryan College Station (formally Bryan/College Station CVB) to be used to promote tourism for the Brazos County Expo. A copy of the agreement is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 14. Funding Agreement with the Brazos Valley Food Bank, Inc. for FY 2018. A copy of the funding agreement is attached. Vol. � '� P9•---�--- Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 15. Agreement with PFM Management LLC to serve as Investment Advisor in connection with structuring the escrow related to our Limited Tax Refunding Bonds, Series 2017 A copy of the agreement is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 16. Consider and take possible action on a contract with TrueCore Behavioral Solutions LLC, (formerly G4S-The Oaks Brownwood) forjuvenile residential services. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 17. Consider and take action on the agreement for use of Brazos County Funds by and between Brazos Valley Fair and Rodeo and County of Brazos, State of Texas A copy of the agreement is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 18. Contract # 18-015 with Argyle Security for security system maintenance at Brazos County Detention Center. A copy of the contract is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 19. Approval of contract # 18-024 with Cummins Allison for preventative maintenance on 2 jet scanners. A copy of the maintenance agreement is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 20. County roadway/lane closures to accommodate the Buffalo Stampede Half Marathon and 5K Race scheduled for Saturday, October 14, 2017 from 7:30 am to 11 am; event route will affect Bird Pond Road. Site is located in Precinct 2. Vol. � � pg, Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 21. Request permission to enter private property owned by Kathy Jane Martin Trimble on Merka Road 0.45 mile southeast of Old Reliance Road. County will fill in old pond and cut down dam for a more manageable ditch back slope. Work is being done for future improvements to Merka Road. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 22. Final Plat of Ada Estates; Block 1, Lots 1-9; 9.506 Acres; T.W. Blake League, A-6; Brazos County, Texas. Site is located in Precinct 2. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 23. Consider and take action on the Frontier Communications utility permit to conduct 2 — 60' bores under McAllester Lane in order to relocate 315 feet of 25 pair cable to the north side of roadway. Frontier is relocating the line to avoid County's work area for future repairs to roadway. Site is located in Precinct 4. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 24. Approval of the Treasurer's Report for August 2017. The Court voted unanimously to receive, approve and order filed as submitted the Treasurer's report for August 2017. A copy is attached and made a part of these minutes. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Steve Aldrich. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent. Catalena. 25. a. Expenditure Journal Entries FY 16/17 130033-130041 b. Expenditure Journal Entries FY 17/18 100001-100003 A copy is attached. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 26. Tax Refund Applications for the following: • a. Quest Diagnostics -Overpayment $646.21 Vol. pg_ ��, Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 27. Commissioners Court minutes for the following dates: • a. September 5, 2017 -Regular Meeting • b. September 12, 2017 -Regular Meeting • c. September 18, 2017 -Workshop Session • d. September 19, 2017 -Regular Meeting • e. September 26, 2017 -Regular Meeting Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 28. Budget Amendments. a. Budget Amendments FY 16/17 54.1 54.1 To recognize revenue for the TJJ D State Aid Grant. b. Budget Amendments FY 17/18 2.1 - 2.3 2.1 Reallocate funds for the Hotel Occupancy Tax Fund. 2.2 Transfer funds from General Capital Improvement Fund to Information Technology. 2.3 Transferfunds from Non -Departmental to Sheriff's Office -Administration. Motion: , Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 29. Personnel Change of Status. Personnel Action Forms A copy of the Personnel Change of Status requests is attached. Motion: Approve, Moved by Commissioner Irma Cauley, Seconded by Commissioner Nancy Berry. Passed, 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 30. Payment of Claims. Claims 7160083-7160321 Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. ADDENDUM Vol. pg %� At this point the County Judge deviated from the agenda and considered item 1 of an Addendum to the Agenda to consider the sale or use of 1.823 acres of land owned by Brazos County on FM 159. Judge Peters stated that it was recently discovered that Brazos County owns this tract of land and said he recommends moving forward to sell this property. On motion by Commissioner Aldrich, seconded by Commissioner Berry the Court voted unanimously to approve the sale of the property. Motion: Approve, Moved by Commissioner Steve Aldrich, Seconded by Commissioner Nancy Berry. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. A motion was then offered by Commissioner Berry to appoint Bruce Erratt as commissioner to oversee the sale of the property. The motion was seconded by Commissioner Cauley. County Auditor Katie Conner questioned if the Court could vote to appoint a commissioner without specific language for it on the agenda. Civil Counsel Bruce Erratt answered stating that it is included as part of agenda item # 1 of the addendum. The motion passed unanimously. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. The Court then considered item 2 of the Addendum to the Agenda to approve the pricing proposal for the appraisal of approximately 1.823 acres of Brazos County land. A motion was made by Commissioner Berry to approve the appraisal pricing of $1,800.00 for Kennedy Holtkamp, Inc. The motion was seconded by Commissioner Cauley and passed unanimously. Motion: Approve, Moved by Commissioner Nancy Berry, Seconded by Commissioner Irma Cauley. Passed. 4-0. Ayes: Aldrich, Berry, Cauley, Peters. Absent: Catalena. 31. Sheriff's report on inmate population. Wayne Dicky, Jail Administrator stated there were 654 inmates in jail, 554 inmates are male and 100 are female, 53 have electronic monitors and 12 are pending for monitors. 32. Announcement of interest items and possible future agenda topics. Commissioner Berry announced that along with the Buffalo Stampede this weekend there is also the 2017 Walk to End Alzheimer s on Saturday, October 14, 2017 at the Wolf Pen Creek Amphitheater. Commissioner Cauley announced that funeral services for Chaplin G. H. Jones will be on Saturday, October 14, 2017 at 11:00 a.m. at Christ the Good Shepherd Church located at 600 South Coulter Drive in Bryan. Judge Peters stated that the Court will be participating in a Public Hearing today at 10:30 a.m. 33. Call for Citizen input and/or concerns There was no citizen's input. 34. Adjourn. Vol. — Pg. 4 The foregoing minutes of the Commissioners Court meeting held October 10. 2017 have been examined and are approved in open Court this 7th day of November, 2017, in Bryan, Brazos County, Texas. Duane Peters County Judge Sammy Cataiena Commissioner, Precinct 2 Commissioner, Precinct 4 Attest: L���� Karen McQueen County Clerk /z Steve2��Aldrich Commissioner. Precinct 1 c— Nancy BerrXI Commissioner, Precinct 3 Vol. C pg. /Z/ 1� Z,. BRAIDS COL1?�TTY COIvMS SIONER' S COURT / v -`—DAY /o:0D Name PRNT) OF k44&L, Imo, %44 -via J Leo ✓ts 2017 Organization (PLEASE PRLNT) 44�L4� Cc-)cyvn,), C_C)Uc-V C�, C -- YC)(- � r� ` pzz�-or BRAZOS COUNTY CON/MSSIONEW S COURT /0'- DAY OF Os&ttA- —,20/7 Name PRPT �rd� ��cnc�►- Organization (PRASE PRINT , / � 1 k+ ally 7us?ce of PPGce (Iniexnfi r- Proclamation Healthy Babies Month WHEREAS After hard work and planning, The Prenatal Clinic in Brazos County opened its doors in December 1985 as a 501(c)(3) non-profit agency. This was a long-awaited "dream come true" for both the concerned citizens who helped establish the clinic and for the women and babies who needed it the most; and WHEREAS In 1986, the first full year of operation, the clinic served 564 patients. In 2016, the Prenatal Clinic saw more than 700 unduplicated patients resulting in 5,400 clinic visits. In all, more than 20,000 women have been served since the clinic opened; and WHEREAS Multiple studies report that early and comprehensive prenatal care prevents infant deaths and disabilities. The Prenatal Clinic's experience in Brazos County supports these studies. The Prenatal Clinic provides this essential medical service to the women of Brazos County and the six surrounding counties.; and WHEREAS The mission of the Prenatal Clinic is to provide community based prenatal care and education to medically indigent and low-income residents of the Brazos Valley, reduce illness and death associated with prenatal and perinatal periods, to reduce the number of low birth weight infants and rate of newborn mortality, and deliver services in a manner that promotes human dignity, respects cultural and individual differences, and preserves freedom of choice, while maintaining individual confidentiality; and WHEREAS Since the Prenatal Clinic's opening, Brazos County has gone from having one of the worst records for perinatal and infant mortality rates, to having one of the best in the state. The Prenatal Clinic's focus on promoting healthy moms and healthy babies has contributed to a healthier community. NOW, THEREFORE, RE IT PROCLAIMED that the Brazos County Commissioners Court does hereby recognize October 2017 as: CD=uanePcters��::� PROCLAIMED this 10`" day of Octo County Judge Commissioner Steve Aldrich Precinct 1 Commi oner Na�Berry Precinct 3 17-028 Vol. c5z Pg. 1 '% 3 BRAZOS COUNTY BRYAN, TEXAS ORDER NO. 17-011 DIRECTING THE PAYROLL FUND TO THE GENERAL FUND IT IS HEREBY ORDERED by the Commissioners Court of Brazos County that all money that would otherwise be deposited in a salary fund created under Chapter 154 of the Local Government Code shall be deposited in the general fund of Brazos County. This Order is adopted pursuant to § 154.007 of the Local Government Code. ADOPTED this 10th day of October, 2017 by a vote of -1 ayes and 0 nays. Duane Peters County Judge ATTEST: kar'efrMcQueen County CIerk /J Office of the County Judge - 200 S. Texas Ave. . Sulte 332 . Bryan, Tema 77603 - Fax: (979) 3614503 VC P9. / c� BRAZOS COUNTY, TEXAS ACCEPTANCE OF DONATED/AWARDED PROPERTY DONATION OF COUNTY PROPERTY Date: 09/20/17 ❑ Acceptance of Donated/Awarded Property ❑ Donation of county Property (Awarded property requires signed court documentation) QAcceptance of Donated Inmate Property (Requires signed inmate documentation—NO VALUE ASSESSED) Item Description: Please provide all information requested below as applicable to the property being accepted or donated. Forms containing any blank fields will be returned for completion. Make: Model: Year: SNIVIN k: ❑ Functional ❑ Non -Functional. Explain if Non -Functional Additional Description/Information: Clothing, Jewelery, Electronics and other mise items left by inmates leaving the Brazos County Detention Center in the month of August. Estimated Value: Check box for Capital Asset (value/initial cost is over $5000) Check the appropriate account based onI Check the appropriate entity property being estimated value of property being accepted: donated to: ❑ 61235000(Donation-Other)- Government Entity: Brazos County Sheriffs Office ❑ 6WI0000 (No Asset Tag - Under$500) Organization Name ❑ 67010000 (Minor Property - $500 - $4999) Other(Due to Statuatory ❑ 80010000 (Capital Property -Over$5000) requirements prior approval Brazos County SheriffsOflice is required by Purchasing: Organization Name 'Donation — Other to be used for funds donated to Brazos Counryfor use of a non -county expenditure I certify that the above mentioned item has been donated or awarded to Brazos County. This item has been received in good faith and upon approval by Commissioner's Court will become a part of the General Fixed Asset Account of Brazos County. The determination to accept or reject the donation will be made at the sole discretions of Commissioners Court based upon such things as usefulness, projected operating, maintenance and insurance costs. Requesting Department: Brazos County Sheriffs Office _7 aal CLl tit^ Department Name Authorized Signature Organization Receiving Donated Property: /��� ' Authorized Signature 2 ved by i oars Court on this I v day of er , Commissioners Court Approval Vo9./ P9• .1. Non -Profit Organization Application for Brazos County Inmate Work Crew Labor ORGANIZATION PHONE Aggieland Humane Society 979-775-5755 ADDRESS 5359 Leonard Rd CITY Bryan FAX STATE TX ZIP 77805 CEO NAME CONTACT NAME Kristo her Fraley Kathv Bice I certify that the above named organization is a nonprofit organization that qualifies for a tax exemption under Section 501(s), Internal revenue Code of 1986, as an organization described by Section 501 (c)(3) of that code, and is organized as a nonprofit corporation under the Texas Non -Profit Corporation Act (Article 1396-1.01 et seq., Vernon's Texas Civil Statutes. Please provide a description of the type of work that will be assigned and equipment that will be used. "'Note" The allocation of a work crew to provide labor for your organization is subject to availability. Revised 071405 -ods Vol, � I d. _ t �� Pg 2 Brazos County Office of the Sheriff Request for Work Crew Assignment The Brazos County Office of the Sheriff has reviewed the application for assignment of a work crew. The type of labor and task requested is appropriate for work crew assignment. It is hereby requested that this application be placed on the agenda for the Brazos County Commissioners Court consideration of approval. ❑ The type of labor and task requested is not appropriate for work crew assignment. It is hereby requested that this application not be placed on the agenda for the Brazos County Commissioners Court consideration of appr I. n Signature Title T A -OM i4RAA i Date 101 Z. "O Brazos County Commissioners Court Approval for Work Crew Assignment The Brazos County Commissioners Court has received the recommendation from the Brazos County Office of the Sheriff and has determined that the above non-profit organization provides a public service to the county or to a political subdivision located in whole or in part in the county. This approval for work crew assignment is valid effective from the date approved below through December 31St of the calendar year. Approved County Judge Revised 071405 -ads 101 1�7 Date 101 IQ 1 1-7 v�7I. _:G/ Pg,/ Brazos County Job Description Last Updated: September 2012 q RECEIVED o P 2 9 2017 Template Revision 1.208115/2012 Class Number: 832 Title: Temporary Attendant, Building & Grounds (1040 hrs.) Pay Group: 09 Department: Exposition Complex FLSA Status: Non Exempt Reports To: Event Coordinators & All Managers Approved Date: 10/01/2017 EEOC Category: Service / Maintenance Position End Date: 09/30/2018 Temporary Employee [(n DL JJ Signature: q/lll General Summary: Performs and monitors daily operational responsibilities including janitorial duties, responsibilities and maintenance of the Brazos County Exposition Complex including setting -up, cleaning and tearing -down events. Essential Duties: Operates light to moderate equipment such as tractors with implements, forklifts and skid steer loaders; Sets upltears down rodeo equipment, horse stalls, cattle ties, panels and pens; Sets up/tears down meeting and event rooms, including stages, dance Floors, tables, chairs and equipment and assists with the sound/electrical system setup and/or tear down; Cleans meeting and event rooms, including sweeping, vacuuming and taking out trash; Cleans restrooms, including using commercial chemicals to remove stains/odors and keeps them free of litter; buffs and scrubs floors as needed and instructed. Keeps all floors dusted, mopped, and vacuumed; Changes light bulbs and distributes supplies as necessary; Assists in painting and other maintenance projects as necessary; Operates a vacuum cleaner and hand cleaning materials, supplies and equipment; Cleans windows, doors, floors, water fountains, and furniture; Empties and cleans waste receptacles and properly disposes of trash; Assists visitors in a polite manner during events at the Exposition Complex; Keeps janitorial and storage areas clean and organized; Must be willing to work various hours as needed including some nights, weekends, holidays, etc.; Communicates with Exposition Complex administrative assistant/secretary regarding janitorial supply inventory; Assists as necessary in inventory control including equipment and consumables. Other Duties as assigned. Supervision RedeiveH' - "Event Cobrtlinatora &-All Managers— Given: anagers Given: This is a non -supervisory position. Education Required: High school graduation or its equivalent; or any equivalent combination of education and experience that provides the required knowledge, skills and abilities. Preferred: Experience Required: At least one year of related work experience. Preferred: Some experience in operating a tractor and/or other light to moderate equipment is preferred. Certificates, Licenses, Registrations Required: None, Preferred: Vol.C/ Pg ?? Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hand to finger, handle, or to feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 100 pounds, such as bags of mulch and rocks. Specific vision abilities required for this job Include close vision, distance vision, and the ability to adjust focus. Knowledge, Skills, & Abilities Typical: Safe operation of custodial and maintenance equipment, including the safe use of commercial cleaning chemicals. Ability to follow oral and written instructions; ability to learn the proper use ofjanitorial equipment and supplies; ability to make minor repairs; ability to communicate and work effectively with co-workers; ability to perform physical and strenuous work; and an ability to understand and follow Brazos County safety policies. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations maybe made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team to perform multiple tasks simultaneously, and switch from one task to another. The employee is frequently required to work under time pressures and meet deadlines. The employee may be exposed to extreme weather conditions. PPIiO I➢ �ID D Duane Peters Date County Judge Vol. W ' 6,Z PO' Brazos County Job Description Last Updated: September 2017 Template Revision 12 08/1512012 Class Number: 2667 Title: Temp Laborer, Seasonal Pay Group: 06 Department: Road & Bridge FLSA Status: Non Exempt Reports To: Area Supervisor Approved Date: 10/10//2017 EEOC Category: Laborers and Helpers Position End Supervision Temporary Received: Date: 09/30/2018 Employee Signature: General Summary: A temporary position held with the Road & Bridge Department. Under close supervision, maintains County Roads and performs traffic control duties in accordance with all safety regulations and procedures. This temporary position will commence after April 30" and end prior to September 20'". Essential Duties: The following ARE NOT intended to serve as a comprehensive list of duties, only a representative summary of the primary duties and responsibilities. Operate pickups and flatbed trucks (not requiring a CDL), and miscellaneous hand tools in accordance with all safety regulations and procedures; conduct routine equipment maintenance and daily equipment inspections. • Perform basic road repair and maintenance tasks; reports safety hazards and traffic problems. • Perform traffic control and flagging activities as needed; follows safety rules and regulations on all work zone and flagging sites, including placing signs, barricades, traffic cones and other warning devices. • Performs manual labor assignments as needed, cuts brush with hand tools, chips, loads and hauls brush, removes dead animals along county roads, clears right-of-way brush and other debris to improve visibility or diminish road hazards. • Tamps, smooths and levels road surfaces; Assists with basic maintenance of fences and bridges including removal of driftwood and debris from culverts and right of way. • Assists with patching, tapping, packing, and leveling cold mix, dirt, or other materials during road repair. + Prepares reports and maintains records as needed Other Duties as assigned, 1 Preferred: Supervision Received: From Area Supervisor or Lead Worker Given: This is a non -supervisory position. Education Required: High school graduation or its equivalent, this is a temporary position, no experience required. Preferred: Flagger Training; First Aid Training. Experience Required: None Preferred: i to 2 years previous experience on farm, ranch or construction sites performing manual labor with hand tools. Certificates, Licenses, Registrations Required: Valid Drivers License. - Preferred: (Valid) Class C Commercial Driver's License. Flagger Training/Certification. First Aitl/CPR Certification. Vol. ,e- Physical r.. Ph sical Requirements Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Work is performed outdoors at construction sites, maintenance facilities, and outside environments. Moderate physical demands including strength sufficient to lift and move items weighing up to 80 pounds without assistance. While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear, The employee must frequently bend, stoop, squat and walk on uneven surfaces without assistance. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus. Knowledge, Skills, & Abilities Typical: _ Knowledge of: • County policies and procedures • Techniques of Traffic Control • OSHA safety rules and regulations; and safety standards in hazardous traffic environments. • Federal and state safety laws and regulations Skills In: • Safe and efficient operation and maintenance of pick up trucks, flat bed trucks as well as miscellaneous hand held tools according to standard operating and safety procedures. • Following safe work practices. • Establishing and maintaining effective working relationships with co-workers. • Following verbal and written instructions. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment is frequently loud. The employee is constantly required to work closely with others as a part of a team, and is frequently exposed to danger and inclement weather. The employee is occasionally required to perform tedious, exacting work, to switch from one task to another, and to work under time pressures to meet deadlines. PRO Duane Peters Date County Judge Brazos County Job Description Last Updated: September 2017 Templale Revision 1.2 0811512012 Class Number: 1444 Title: Telecommunications Officer Pay Group: 14 Department: Sheriffs Office FLSA Status: Non Exempt Reports To: Supervisor, Dispatch Approved Date: 10/10/2017 EEOC Category: Office and Clerical General Summary: • Receives, transfers, and monitors incoming calls on telephone and radio • Monitors and maintains security of Sheriffs Office. • Enters warrants Into computer system and confirms entry. • Checks criminal history. • Handles paperwork, assists county personnel and visitors at front desk. Essential Duties: • Receives incoming telephone and radio calls and transfers callers to appropriate personnel. • Enters calls into computer system. Monitors and maintains security of the Sheriffs office, including opening and closing doors and observing all personnel and visitors entering and leaving the secure area. • Enters warrants into TCIC/NCIC computer system and confirms entry. • Clears and cancels warrants in TCIC/NCIC computer system. • Enters and clears stolen property in TCIC/NCIC system. • Monitors all Sheriffs Office radio traffic. • Sends, receives, and monitors teletype communications. • Performs criminal history checks and wanted checks for patrol deputies, investigators, and Sheriffs Office and Jail administration. • Assists county personnel and visitors at the front desk and prepares paperwork for deputies. • Must be willing to work 12 hour shifts Including weekends, holidays, and night shift. Other Duties as assigned. 1 %) Supervision Received: From supervisor, Dispatch Given: This is a non -supervisory position. Education Required: High school graduation or its equivalent. Preferred: Experience Required: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred: Certificates, Licenses, Registrations Required: Must be able to obtain Telecommunications license within one year of being hired. • Must be able to obtain Certif cation from the Texas Law Enforcement Telecommunications System (TLETS). Preferred: Telecommunications license from Texas Commission on Law Enforcement. • Certification from the Texas Law Enforcement Telecommunications System (TLETS). Vol. Physical Demands Typical: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; bend and kneel; and talk and hear. The employee frequently is required to stand and walk. The employee must frequently lift and/or move objects weighing up to 20 pounds, such as books, stacks of records, or other similar objects. Specific vision abilities required by this job include close vision, and ability to adjust focus. Knowledge, Skills, 8 Abilities Typical: Court documents; local, state, and federal laws relating to operation of Sheriffs office; TCICINCIC system and procedures; department policies and procedures; and standard office practices and procedures. Operate computers; perform basic mathematical calculations; interpret policies and procedures; analyze information operate office equipment, such as radio equipment, copy machine and facsimile machine; communicate effectively, both orally and in writing; and maintain effective working relationships with co-workers. Work Environment Typical: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate, but may be noisy and distracting. The employee is frequently required to work under time pressures to meet deadlines, to perform multiple tasks simultaneously; the employee is frequently placed in emergency situations. PPROVED Duane Peters Date County Judge Vol. c i Pg, /`- STATE OF TEXAS COUNTY OF BRAZOS 12. INTERLOCAL AGREEMENT BETWEEN BRYAN INDEPENDENT SCHOOL DISTRICT AND BRAZOS COUNTY, TEXAS; AND THIS INTERLOCAL AGREEMENT ("Agreement") is entered into by and between the Bryan Independent School District, a political subdivision of the State of Texas ('BISD" ), and Brazos County, Texas a political subdivision of the State of Texas ("County"), and is effective for all purposes as of October 1, 2017 ("Effective Date"). WHEREAS, the respective participating governments (the "Parties') are authorized by the Interlocal Cooperation Act, LOC. GOVT CODE ANN. §791, to enter into an agreement to administer a program for local economic development; and WHEREAS, Anson Jones School and Fannin School are elementary schools located in the BISD; and WHEREAS, those above-named schools have volunteers that participate in a program named Read by Third; and WHEREAS, the mission of the Read by Third program is to facilitate community, school and parental relationships that will result in children reading by third grade and beyond through an integrative and collaborative model engaging parents, children, school personnel and the community; and WHEREAS, BISD and the County have determined that it is in the Public interests of their citizens that Read by Third program at the named BISD schools be supported in the interest of community support and education; and NOW THEREFORE, in consideration of the mutual covenants and agreements herein contained, the Parties agree as follows: A. Term of the Agreement 1. The term of this Agreement is for a period of one (1) year, which shall commence on October 1, 2017 and end on September 30, 2016 (the "Contract Term"). At the conclusion of the Contract Term, the Agreement may be renewed upon the agreement of all Parties for an additional term of one (1) year on the same terns and conditions as provided herein. B. Obligations of Bryan Independent School District 2. The obligation of BISD is to provide the County with end of year program results of the parents and children served. Vol. Pg. LAS C. Obligations of Brazos County 3. County shall make direct payments of the annual contribution, as set forth in Paragraph D, to BISD within thirty (30) days of the Effective Date of this Agreement. D. Total Annual Contribution for Current Fiscal Year 4. The County shall fund BISD in the amount of $3,000.00 for the Contract Term of this Agreement E. Miscellaneous 5. Annual Appmve_l. The obligations of BISD and the County under this Agreement are subject to annual approval by the governing bodies of each entity. 6. Tem. This Agreement shall continue in force for one (1) year from the Effective Date. 7. Audit No more frequently than once per calendar year, County shall have the right to inspect through its auditor, at BISD's sole expense, the records of the Read by Third program as facilitated by BISD on reasonable advance written notice and during BISD's regular business hours. Such records shell be maintained for a period of at least one (l) year from the date of creation of such record. S. Severability. In the event that any provisions or portion of this Agreement is held to be unenforceable or invalid, the validity and enforceability of the remaining provisions or portions shall not be affected. 9. Texas law to apply. This Agreement shall be construed under and in accordance with the laws of the State of Texas and the obligations of the parties created hereunder are performable by the partes in the BISD of Bryan, Texas. Venue for any litigation arising under this Agreement shall be in a court of appropriate jurisdiction in Brazos County, Texas. 10. Sole eement This Agreement constitutes the sole and only Agreement of the Parties hereto respecting the subject matter covered by this Agreement, and supersedes any prior understandings or written or oral agreements between the parties. 11. Amendments. No amendment, modification or alteration of the terms hereof shall be binding unless the same shall he in writing and dated subsequent to the date hereof and duly executed by the parties hereto. 12. Riehts and Remedies Cumulative. The rights and remedies provided by this Agreement are cumulative and the use of any one right or remedy by either party shall not preclude or waive its right to use any and all other legal remedies. Said rights and remedies are provided in addition to any other rights the parties may have by law, statute, ordinance or otherwise. Vol._ Pg. �J 13. Inearooration of Recitals. The determinations recited and declared in the preambles to this Agreement are hereby incorporated herein as part of this Agreement 14. Interpretation. The parties acknowledge that each has had the assistance of counsel in the review of this agreement, no one party is to be deemed the author of the agreement, and ambiguities shall not be resolved against any party. The caption headings of this Agreement are for reference only and shall not affect its interpretation. This Agreement is entered into for the exclusive benefit of the parties hereto and not for any other third parties. Nothing in this Agreement, expressed or implied, is intended to confer upon any person or entity not a party to this Agreement any rights or remedies under this Agreement 15. Duplicate Originals. The parties may execute this Agreement in duplicate originals, each of equal dignity. If the parties sign this Agreement on different dates, the later date shall be the effective date of this Agreement for all purposes. 16. Public Information Act The parties acknowledge and agree that County and Bryan ISD may be subject to either Rule 12 of the Judicial Rules of Administration or to the Texas Government Code, Chapter 552, also known as the 'Texas Public Information Act" (hereinafter, "PIA'). Thus, there may be occasions when requests for information are submitted to the County or Bryan ISD pursuant to Rule 12 or the PIA. Upon a request for information by a third party under Rule 12 or the PIA, it is expressly acknowledged and agreed that Bryan ISD, County, its Commissioners, County Judge, elected officials, appointed officials, department heads, and employees (hereinafter, "Governmental Requestors") may request advice, decisions and opinions of the Attorney General of the State of Texas (hereinafter, "Texas Attorney General") in regard to the application of the PIA, or any exceptions or exclusions thereto to any requested forms, documents, manuals, instructions, guidelines, software, hardware, firmware, or any part thereof, or other equipment or item, data or information furnished by Service Provider to, or otherwise in the possession or knowledge of, the County and/or Bryan ISD. It is further acknowledged and agreed that the Governmental Requestors have the right and obligation by law to rely on the advice, decisions and opinions of the Texas Attorney General. The Service Provider hereby releases the Governmental Requestors from any and all liability or obligation of any type, kind or nature regarding any disclosure of any forms, documents, manual, instructions, guidelines, software, hardware, frrmwara, or any part thereof, or other equipment or item, data or information furnished by Service Provider to, or otherwise in the possession or knowledge of, the County and/or Bryan ISD that is determined by or in reliance on any advice, decision or opinion of the Texas Attorney General to be available to the public or any persons. 17, Governmental Immunity. This Agreement is expressly made subject to Brazos County's and Bryan ISM governmental immunity, Title 5 of the Texas Civil Practices and Remedies Code, and all applicable federal and state law. Nothing in this Agreement is intended to benefit any third party beneficiary. 18. Fiscal Funding Clause, Notwithstanding any provisions contained herein, the obligations of the County under this Agreement are expressly contingent upon the availability of funding Vol. _-;141 p9. ' for each item and obligation contained herein for the term of the Agreement and any extensions thereto. Any person or entity directly or indirectly employed by BISD shall have no right of action against the County in the event the County is unable to fulfill its obligations under this Agreement as a result of lack of sufficient funding for any item or obligation from any source utilized to fund this Agreement or failure to budget or authorize funding for this Contract during the current or future fiscal years. In the event that the County is unable to fulfill its obligations under this Agreement as a result of lack of sufficient funding, or if funds become unavailable, the County may provide funds from a separate source or may terminate this Agreement by written notice to BISD at least thirty (30) days in advance of such termination. EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. Executed this, l$_ day of Sap�M'6Rr.2017. BRYANINDEPENDENT ATTEST SCHOOL DISTRICT ,�� �ga President of the kSecre Board of Trustees, Bryan Independ. School District TLS • ,ATTEST Duane . . ,1r :S To f , . vol` / Pg.'/ THE STATE OF TEXAS § COUNTY OF BRAZOS § AGREEMENT BETWEEN BRAZOS COUNTY, TEXAS AND EXPERIENCE BRYAN COLLEGE STATION THIS AGREEMENT ("Agreement") is made and entered into on this� day of beeptember 2017, by and between BRAZOS COUNTY, TEXAS, a body corporate and politic under the laws of the State of Texas, (hereinafter referred to as "County"), and the EXPERIENCE BRYAN COLLEGE STATION, a Texas non-profit corporation (hereinafter referred to as "Experience"). RECITALS WHEREAS, this Agreement is premised on the following: 1. The tourist trade is a significant part of the economics of the respective municipalities of Bryan and College Station and the County of Brazos, Texas for which the continued growth of such trade is necessary for the economic well-being of the entire community. 2. The Bryan/College Station Convention and Visitors Bureau was created for the purpose of promoting tourism and has all necessary authority to enter into this Agreement. 3. Experience is a qualified tourism entity, as defined in TEX. TAX CODE ANN. §351.101(c). 4. Experience is authorized under the authority of TEX. TAX CODE ANN. §352.1015 for the purpose authorized in of providing staff, visitor center facilities, support services and assistance In §352.1015, including day-to-day operations and the development and Implementation of programs to promote and develop the tourism zone to visitors pursuant to Chapter 352 of the Texas Tax Code. THEREFORE, it is agreed by the parties as follows: A. Experience is appointed the agent of the County and the County's advisory committee to promote and develop tourism In Brazos County. B. Pursuant to TEX. TAX CODE ANN. §352.1015 (b) and (c), Experience shall maintain and complete and accurately provide a budget record of all programs and activities funded with hotel occupancy tax collected and funded to Experience by the County, including, but not necessarily limited to; materials, and media reasonably necessary and proper to successfully promote, develop and attract the tourist trade to the locality, sales and marketing staff, promotional and advertising material, internet and services, adequate accounting services, administrative services, facilities, supplies and equipment for the same. C. The Commission shall provide funding to Experience on an annual basis, pursuant to TEX. TAX CODE ANN. §352.1015 (b) and Experience acknowledges that the functions delegated to IV -01 Pg. �. Experience creates a fiduciary duty in Experience with respect to the revenue funded by the County pursuant' to Chapter 352 of the Texas Tax Code and this Agreement. Funding for FY 2016- 2017 is $25,000.00. This Agreement shall be funded quarterly by four (4) separate invoices divided into equal payments provided by Experience. Invoices are due no later than December 31, 2016 March 31, 2017, June 30, 2017 and September 30, 2017. D, Experience shall maintain all revenues funded by the County in a separate account established pursuant to TEX. TAX CODE ANN. §352.1015 (al and shall not comingle such revenue with any other money. E. Experience shall submit reports to the Brazos County Commissioners Court quarterly, listing the expenditures made in furtherance of Experiences duty to promote tourism in Brazos County. Experience further agrees to actively support, publicize, promote and market the Brazos County Exposition Complex in all of its appropriate collateral, activities, programs, committees, meetings, trade shows, videos and on its website. F. For purpose of evaluation, inspection, auditing or reproduction, Experience agrees to maintain and make available to authorized representatives of the Brazos County Auditor any and all books, documents or other evidence pertaining to the costs and expenses of this Agreement and shall further keep a record of all services provided to the County under this Agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by the County. Experience will maintain the records (as referenced above) for three (3) years after the termination of this Agreement. G. Experience shall assist the County in preparing annual reports required by TEX. TAX CODE ANN. §352.1034. This report by Experience should include where the money received from the County was spent and indicate the tourism, hotel and convention activity attributable to events held at facilities that receive money from the tax revenues provided pursuant to Chapter 352 of the Texas Tax Code, H. Except to the extent that a party to this Agreement seeks emergency judicial relief, and without waiving governmental or sovereign immunity from suit, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shalt be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. I. All notices required under this Agreement shall be in writing. They shall be sent by fax or by registered US mall, return receipt requested, to the party at the addresses listed below. A party must provide notice of a change of address during the term of this Agreement. Unless specified otherwise, notices required in this Agreement shall be deemed to have been received when actually received. J. If any court finds any provision of this Agreement to be invalid or unenforceable, this finding shall not affect the validity or enforceability of any other provision of the Agreement. Vol. ` C _ Pg. J K. No express or implied waiver by any party of any right of that party under this Agreement in any specific circumstance shall be considered to waive that right of that party in any other circumstance. L. The term of this Agreement shall be for an initial twelve month period, effective October 1, 2016 through September 30, 2017. M. This Agreement is expressly made subject to Brazos County's Sovereign Immunity, Title 5 of the Texas Civil Practices and Remedies Code, and all applicable federal and state law. The parties expressly agree that no provision of this Agreement is in any way intended to constitute a waiver or any Immunities from suit or from liability that the Brazos County has by operation of law. Nothing in this Agreement is intended to benefit any third party beneficiary. N. This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Brazos County, Texas. 0. Experience may not assign orsubcontract any of its rights, duties and/or obligations arising out of this Agreement without the prior written consent of Brazos County. P. In case anyone or more of the provisions contained in this Agreement shall for any reason be held to be Invalid, illegal, or unenforceable In any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as If such invalid, illegal, or unenforceable provision had never been contained therein. Q. This Agreement constitutes the sole and only Agreement of the parties hereto and supersedes any prior understandings or written or oral agreement between the parties respecting the within subject matter. R. This Agreement is effective for all purposes as of October 1, 2017. EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL, IN WITNESS, We hereunto affix our signature this _LC:of -CL&k., 2017. RAZO OUN Duane Peters, County Judgge/7yt'•�� EXPERIENCE BRYAN COLLEGE STATION Name: ` �(. Title: (tAC.r�__,4 .Lll Vol. � G 1 pg �! FUNDING AGREEMENT BETWEEN BRAZOS COUNTY AND BRAZOS VALLEY FOOD BANK, INC This Funding Agreement ("Agreement"), effective October 1, 2017, by and between Brazos County, hereinafter called the "County", and the Brazos Valley Food Bank, Inc., hereinafter called the "Food Bank". RECITALS WHEREAS, the Food Bank acquires food for distribution through other nonprofit agencies to moderate and low income persons who are food insecure and at risk of hunger and malnutrition; and WHEREAS, the purpose of the County is to ensure that all children, individuals, families and seniors, especially those who are moderate to low-income, are food secure, meaning that people have access at all times to enough food for an active, healthy and productive life. NOW THEREFORE, both the County and the Food Bank enter into this Agreement to maximize the effectiveness of their common goal and show good stewardship of citizen's dollars and donations and, in consideration of promises, covenants, terms and conditions herein contained, the parties mutually agree to the following: AGREEMENT TERM OF AGREEMENT: The term of this Agreement shall be for a period of approximately one (1) year beginning on October 1, 2017 and terminating on September 30, 2018. FUNDING: The County will provide funding of $7,700.00 to the Food Bank to the benefit of the moderate and low income citizens of the community. INFORMATION FUNISHED BY FOOD BANK: Food Bank agrees that County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Food Bank agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. Food Bank agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Food Bank agrees that County, or its designated representative, shall further have the right to review and to copy any Brazos Valley Food Bank, Inc. Agreement Vol. � L' / p9• �/ Page ( of 3 records and supporting documentation for prior years in which County provided funds to the Food Bank under prior Agreements. Brazos County Commissioners Court may, in its sole discretion, require that an independent financial audit be performed on the records of the Food Bank. If an independent financial audit is performed, a management letter will be prepared by the auditor as part of the process and a copy of said management letter shall be delivered to the Brazos County Commissioners Court. The management letter shall identify issues that might not otherwise require disclosure in the Food Bank annual financial report, but which are of concern to or under the suggestion of the auditor. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the Food Bank. Annual financial statements (audited if available) are due to County within six (6) months of completion. ELIGIBILITY GUIDELINES: Food Bank will ensure that food products received from or through other agencies in furtherance of this agreement will be made available to those eligible persons as defined by the most recent eligibility guidelines established by the State of Texas and its responsible agencies. Food Bank will verify recipient income eligibility by either requiring proof of income or by self -certification that recipient(s) meets income guidelines. RECORDS: Food Bank agrees to complete intake and assessment on eligible households and maintain all records for a period of three (3) years. FITNESS FOR HUMAN CONSUMPTION: Food Bank accepts full responsibility for the purity and fitness for human consumption of any and all items distributed in its name or through other entities or agencies with which it may contract. LIABILITY DISCLAIMER AND RELEASE AGREEMENT: Food Bank releases County and holds it free and harmless against all and any liabilities, damages, losses, claims, causes of action and lawsuits or equity obligations whatsoever arising out of or attributed to any distribution and use of foods. ASSIGNMENT: Food Bank may not assign or subcontract any of its rights, duties and/or obligations arising out of this Agreement without the prior written consent of County. FISCAL FUNDING CLAUSE: The obligations of the County under this Agreement are expressly contingent upon the availability of funding for each item and obligation contained herein for the term of the Agreement and any extensions thereto. In the event that the County is unable to fulfill its obligations under this Agreement as a result of lack of sufficient funding, or if funds become unavailable, the County may, in its sole discretion, provide funds from a separate source or may, in its sole discretion, Brazos Valley Food Bank, Inc. Agreement Vol. T _._ F'g. Page 2 of 3 terminate this Agreement by written notice to the Food Bank at the earliest possible time under the circumstances. DEFAULT: Any violation or breach of the provisions herein may result in termination of this Agreement. GOVERNING LAW AND VENUE: The validity of the Agreement and all matters pertaining thereto shall be governed and determined by the Constitution and the laws of the State of Texas. Venue for any suit filed against Brazos County shall be Brazos County, Texas. SEVERABLITIY: In the event that any provisions or portion of this Agreement is held to be unenforceable or invalid, the validity and enforceability of the remaining provisions or portions shall not be affected. SIGNED this 1041 day ofO�tD� , 2017. BRAZOS COUNTY Duane Peters, County Judge 1011nll� Date ATTEST: Kar Queen, Couuyr Clerk� Brazos Valley Food Bank, Inc. Agreemem BRAZOS VALLEY FOOD BANK, INC. °t/ i5 / t-7 Date Vol. ? C �_ pg. I Director Page 3 of 3 CERTIFICATE OF INTERESTED PARTIES FORM 1295 Complete Nos. 1.4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 2017-261435 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Brazos Valley Food Bank Bryan, TX United States Date Filed: 09/15/2017 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. Brazos County Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or Identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 18-051 Food distribution to children in Brazos County 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Sig ature of authorized agent 1 contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said %dicC&SA t. 1W V-44yo eA , this the ,( `>• day of Oa7o13o^2 20 17 , to certify which, witness my hand and seal of office. ..... STEVEN t. SULLIVAN ', �'v'¢ Notary Public. State Of Texas ;Iinn Ires %� 7. SW11YlYV /I(d7 'ry PY4/-e S7 aF 7y, Signature of office A!i'}, o "`g oath FdOy 3 Pfi lObirrame of icer administering oath Title or officer administering oath Farms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337 pfm One Keystone Plaza Suite 300 Harrisburg, PA 17101 717.232.2723 pfm.com September 26, 2017 Honorable Duane Peters Brazos County 200 S. Texas Ave., Suite 332 Bryan, Texas 77803 Dear Judge Peters: The purpose of this letter is to confirm our agreement that PFM Asset Management LLC ("PFMAM") will serve as Investment Advisor to the Brazos County, Texas (the "Issue") in connection with structuring the escrow (the "Escrow") related to the Issuefs Limited Tax Refunding Bonds, Series 2017 (the "Bonds'. As Investment Advisor, we will analyze and model alternative Escrow structures, coordinate initial and final subscriptions for United States Treasury Securities, State and Locai Government Series ("SLGS") with the Bureau of the Fiscal Service, Special Investments Branch, and prepare such cash flow and yield calculations as required by bond counsel, theverificalion agent, and the Issuer. By executing this engagement letter, you hereby authorize PFMAM, personnel to subscribe for SLGS on behalf of the Issuer until the completion date of this engagement. This engagement shall commence on the date hereof and is expected to be completed on or around November 15, 2017. This engagement shall be deemed to be completed on the date the Escrow is established. Upon the completion of this engagement, the Issuer agrees to pay PFMAIIA a fee of $2,500. At the completion of this engagement, PFMAM will have no further responsibility related to the investment of the proceeds of the Bonds, PFMAM is an investment adviser, registered under the Investment Advisers Act of 1940. PFMAM agrees that It will not deal with itself or with any other affiliated company or individual in making purchases or sales of securities pursuant to this engagement, nor vitt we take a long or short position in securities subject to purchase orsale in connection with the issuance of the Bonds. We confirm that we have no Interest in the issuance of the Bonds or the purchase or sale of Escrow securities except as described in this letter agreement. We note that one of our affiliates, either Public Financial Management, Inc. or PFM Financial Advisors LLC, served as financial advisor to the Issuer in connection with the issuance of the Bonds. PFMAM warrants that it has delivered to the Issuer, prior to the execution of this letter agreement, PFMAM's current Securities and Exchange Commission Form ADV, Part 2A (brochure) and Part 28 (brochure supplement). The Issuer acknowledges receipt of such documents prior to the execution of this letter agreement. You may terminate this agreement in the event of any material breach immediately upon written notice to PFMAM. VOL Pg. -3) 7 15 Brazos County, Texas Llmlted Tax Refunding Bonds, Series 2017 Escrow Structuring and Procurement Engagement Letter September 26, 20'.7 Page 2 Our obligations and responsibilities as described in this letter agreement are not assignable without the consent of the Issuer. Please have an authorized official of the Issuer sign a copy of this letter and return it to us to acknowledge the terms of this engagement. Sincerely, PFM Asset Management LLC X14-- Michael Hams Managing Director Accepted by., r County, Authorized Signature Name Title 746000433 Issuer's Tax ID Number �tJI10�11 Date Ib CONTRACT AND AGREEMENT FOR SECURE, RESIDENTIAL, POST -ADJUDICATION TREATMENT SERVICES FOR ADJUDICATED JUVENILE OFFENDERS - SPACE AVAILABLE This Agreement is entered Into by and between Brazos County ("Contracting County") and TrueCore Behavioral Solutions LLC, ("Service Provider") a Florida for-profit corporation, certified by the Brown County Juvenile Board under 451.125(a)(2), TEX FA. CODE, registered with the Texas Juvenile Justice Department, and in compliance with all applicable standards under Title 37 Texas Administrative Code, to provide child care services. ARTICLE I PURPOSE 1.01 The purpose of this Residential Services Agreement is to provide Brazos County with long term residential care for children adjudicated to have committed delinquent conduct or conduct indicating a need for supervision. The placement Facility to be utilized is leased and operated by Service Provider, and Is located at 800 FM 3254, Brownwood, Texas 76001. The business office of Service Provider is 800 FM 3254, Brownwood, Texas 76001. ARTICLE II TERM 2.01 The term of this agreement is for 12 months, commencing October 1, 2017 and ending September 30, 2018. ARTICLE III SERVICES 3.01 . Service Provider will provide the following level of care services: Specialized mental health and substance abuse treatment services. Specialized level of care consists of a structured, controlled residential treatment setting that is designed to provide appropriate supervision and a moderate level of therapeutic services to maintain or improve the child's functioning. 3.02 Service Provider will also provide/perform the following services: A. Provide basic residential services, including: standard supervision by qualified adults, food and snacks, recreation, personal hygiene items, hair cuts, transportation, school supplies, room, (rent, utilities, maintenance, telephone), as agreed by Contracting County. B. Ensure that the child's parent(s) or legal guardian(s) and Contracting County are notified if a child in placement makes an unauthorized departure, becomes seriously ill, or is involved in a serious accident. The Probation Officer and parents will be informed immediately, if during working hours. After normal working hours, every effort will be made to notify Contracting County and the parents. In the event of serious Illness or accident and for any required follow-up care Service Provider shall be responsible for having the child transported to the nearest hospital or emergency care facility. C. Provide to the Contracting County Department a written Individualized Treatment/Case Plan developed in concert with the client and mutually agreed upon by the appropriate Service Provider staff and the Probation Officer within thirty (30) days of placement. Said individualized Treatment/Case Plan shall include measurement of progress towards goals in the Plan. The Individualized Treatment/Case Plan shall contain the reasons why the placement may benefit the client; shall specify behavioral goals and objectives being sought for each client; shall state how the goals and objectives are to be achieved in the placement; shall state how the parent(s), guardian(s), and, where possible, grandparents and other extended family members will be 2013.2 G4S TrueCore Behavioral Solutions LLC—Juvenile Residential Facility Services Page 1 of 9 Vol. C/ Pg. /.� involved in the program plan to assist in preventing controlling the child's objectionable behavior. D. Initiate and document meetings to review the Individualized Treatment/Case Plan with the child and the assigned Residential Services Probation Officer at reasonable intervals, not to exceed ninety (90) days, to assess the child's progress toward meeting goals set forth, making modifications when necessary, and determining the need for continued placement outside of the child's natural home. E. Maintain copies of the original Individualized Treatment/Case Plan and the periodic reviews. F. Provide the Contracting County Department with a written report of the child's progress at reasonable intervals, not to exceed ninety (90) days, or on a more frequent basis, as follows: at minimum, on a monthly basis or as requested by the department. G. Document and maintain records pertaining to the number and type of investigations made by the Department of family and Protective Services, the Department of Juvenile Justice, any law enforcement agency, or any other investigative agency. Such records shall be immediately made available to the Contracting County upon request. H. Any and all medical/psychiatric treatment and medication required to meet the needs of the child, as well as other pre -approved expenses not provided for in the Service Provider's program, shall be the sole responsibility of the said child's parent(s), guardian(s), court ordered appointed conservator or Contracting County; however, in no case shall a child be denied any needed medical/psychiatric treatment due to the inability to pay. I. Provide and document off -campus visits or furloughs upon request; however, the costs associated with off -campus visits or furloughs will be paid by the parent, guardian, or Contracting County. J In accordance with 429.012(b)(1) of the Texas Public Education Code, as a condition of this contract for residential services, Service Provider shall notify the school district in which the facility is located not later than the third day after the date a child is placed in the facility. ARTICLE IV COMPENSATION 4.01 For and in consideration of the above-mentioned services, Contracting County agrees to pay the Service Provider the sum of $162.30 per day for each child, i.e., the daily rate, admitted under this Agreement. The daily rate shall be paid to the Service Provider for each day a child is in residential placement pursuant to billing and paying procedures agreed upon by Service Provider and Contracting County. Payment is due within 30 days of receipt of billing. 4.02 Psychiatric services will be provided to the child on an as needed basis. The Contracting County shall provide a written psychological or psychiatric evaluation. If the battery of tests included in the evaluation is older than six (6) months prior to admission, a clinical interview performed within six (6) months prior to admission shall be submitted with an updated diagnosis and prognosis. 4.03 Service Provider will submit an invoice for payment of services to the Contracting County on a monthly basis. Said invoice shall be submitted with ten (10) working days following the end of the invoiced month and shall include information deemed necessary for adequate fiscal control, including but not limited to: to be attributed to specific clients if appropriate, date service was rendered, total daily cost, and total monthly cost. Each invoice received for payment will be reviewed by Contracting County in order to monitor Service Provider for financial compliance with this Agreement. Invoices submitted by Service Provider in proper form shall be paid by Contracting County in a timely manner. 4.04 Contracting County shall be responsible for all of the juvenile's medical expenses, including prescription medication. Contracting County may make arrangements directly with vendors for the provision of, and payment for, routine medical expenses, including without limitation, hospitalization and dental, for Post - 2013.2 G4S TrueCare Behavioral Solutions LLC—Juvenile Residential Facility Services Page 2 of 9 Adjudication program juveniles, or can authorize in writing Service Provider to do so on behalf of Contracting County at Contracting County's expense. *Ali non -emergency medical treatments, procedures, psychiatric visits, doctor's visits and medications must be pre -approved by contracting county. 4.05 If an emergency examination, EMS treatment, health care treatment, and/or hospitalization outside the Facility ("Outside Treatment") are required for a child placed in the Facility, the Administrator of the Facility is authorized to secure the Outside Treatment at the expense of the Contracting County. The Administrator shall notify, Contracting County of Outside Treatment within twenty-four (24) hours of its occurrence. 4.06 If during the course of residential treatment, the Contracting County determines that a part of the youth's treatment program should include time away from the residential setting of the Service Provider, such as weekends and holidays, prior to the completion of the youth's treatment and return home, and wishes that the youth return to the residential setting after a period away from the residential setting, the Contracting County shall request the Service Provider to retain space for the youth until his return. To this end, the Contracting County agrees to pay Service Provider the full amount due for such regularly scheduled days away from the residential setting or its program, provided they do not exceed ten (10) days per client and that prior approval has been obtained by the Contracting County. Furloughs will not be authorized for the first ninety (90) days of placement, or until the completion of the first Individualized Program Plan Review, whichever comes first, except in only highly unusual situations. 4.07 The Service Provider is under no obligation to retain space for the juvenile in an unauthorized departure situation; however, in no event shall the Contracting County pay for the days when the juvenile was absent without authorization, but no space in the program was retained for such absent client(s) by the Service Provider. The County must be informed in writing if and for how long the Service Provider intends to retain space for such an absent client, and the County may decline in writing all or part of the period for which the Service Provider intends to retain the space. 4.08 Service Provider shall account separately for the receipt and expenditure of any and all state funds received from Contracting County under this contract. Service Provider shall account separately for state funds received and expended utilizing Generally Accepted Accounting Practices (GAAP). Upon request Service Provider will provide Contracting County with a copy of its most recent financial audit. 4.09 It is understood and agreed by Service Provider that this Agreement is funded In whole or in part with grant or state funds and shall be subject to termination without penalty, either in whole or in part, if funds are not available or are not appropriated by the Texas Legislature. 4.10 In the event that State Reimbursement Rates are increased during the duration of the terms of this contract, the new rates will become effective reflecting those of the increase. 4.11 Service Provider agrees to make claims for payment or direct any payment disputes to Contracting County's Fiscal Officer. Service Provider will not contact other department employees regarding any claims of payment. 4.12 Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. 2013.2 G9S TrueCore Behavioral solutions LLC —Juvenile Residential Facility Services Page 3 of 9 7�va. Pg, ARTICLE V ADDITIONALTERMS & AGREEMENTS 5.01 Prior to transporting a child to the Facility for placement, the official authorizing the placement shall call the Facility to ensure that space is available. Placement of children by authorized officers of Contracting County may be denied, if space limitations require, as determined by the Facility. Service Provider will make every reasonable effort to place the child expeditiously. 5.02 A child will only be accepted in the Facility upon receipt by the Facility Administrator of a proper order from the Juvenile Court of Contracting County. Service Provider is under no obligation to accept a client who is deemed inappropriate for placement In the program. 5.03 Each child placed In the Facility shall be required to follow the rules and regulations of conduct as fixed and determined by the Administrator and staff of the Facility. 5.04 If a child is accepted by the Facility from Contracting County and the child thereafter Is determined to be, in the sole judgment of the Administrator, mentally unfit, dangerous, or unmanageable, or whose mental or physical conduct would or might endanger the other occupants of the Facility, then the Administrator shall notify the representative of the Contracting County of this determination. The child shall be removed immediately from the Facility. It will be the responsibility of Contracting County to provide for the transportation for the removal of the child. 5.05 Service Provider agrees that the Facility will accept any child who qualifies, without regard to such child's religion, race, creed, sex or national origin. 5.06 Except as provided in Section 5.04, it is understood and agreed by the parties that children placed in the Facility under proper orders of the appropriate Juvenile Court shall not be discharged from the Facility until the Administrator of the Facility receives either a written authorization from the Contracting County that placed the child, or and Order of Release signed by the Judge of the Juvenile Court of the Contracting County. 5.07 It is further understood and agreed by the parties that nothing in this contract shall be construed to permit Contracting County, its agents, servants, or employees in any way to manage control, direct or instruct Service Provider, its director, officers, employees, agents, shareholders and designees in any manner respecting its work, duties or functions pertaining to the maintenance and operation of the Facility. 5.08 Contracting County reserves the right to terminate the client's placement with Service Provider at its discretion. Service Provider must not release a client to any person or agency other than Contracting County without the express consent of an authorized agent of Contracting County. 5.09 Contract Prohibitions- A government entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. ARTICLE VI EXAMINATION OF PROGRAM & RECORDS 6.01 Service Provider agrees that it will permit Contracting County to examine and evaluate its program of services provided under the terms of this agreement periodically. This examination and evaluation of the program may include site visitation, observation of programs in operation, interviews and the administration of questionnaires to the staff of Service Provider and the children, when deemed necessary. 2013.2 G45 TrueCore Behavioral Solutions LLC—Juvenile Residential Facility Services Page 4 of 9 6.02 For purpose of evaluation, inspection, auditing or reproduction, Service Provider agrees to maintain and make available to authorized representatives of the State of Texas or Contracting County any and all books, documents or other evidence pertaining to the direct costs and expenses of this Agreement. 6.03 Service Provider will keep a record of all services provided to Contracting County under this Agreement, and upon reasonable notice will provide information, records, papers, reports, and other documents regarding services furnished as may be requested by Contracting County. Service Provider will maintain - the records (as referenced above) for seven (7) years after the termination of this Agreement. 5.04 Contractor understands that acceptance of funds under this contract acts as acceptance of the authority of the State Auditor's Office, or any successor agency, to conduct an audit or investigation in connection with those funds. Contractor further agrees to cooperate fully with the State Auditor's Office or its successor in the conduct of the audit or investigation, including providing all records requested. Contractor will ensure that this clause concerning the authority to audit funds received indirectly by subcontractors through the Contractor and the requirement to cooperate is included in any subcontract it awards. ARTICLE VII 7.01 Service Provider shall maintain strict confidentiality of all Information and records relating to children placed by Contracting County, and shall not re -disclose the information except as required to perform the services to be provided pursuant to this Agreement, or as may be required by law. 7.02 Service Provider and Contracting County agree to abide by Title 37, Part 11, Chapter 380, Subchapter G, Division 1, Rule §380.9909, relating to Access to Youth Information and Records. ARTICLE VIII DUTY TO REPORT 8.01 As required by §§261.101 and 261.405 of the Texas Family Code, Service Provider shall report any allegations or incident of abuse, exploitation or neglect of any child (including but not limited to a juvenile that has been placed by Contracting County) within twenty-four (24) hours from the time the allegation is made, to all of the following: A. Local law enforcement agency; B. Texas Juvenile Justice Department by submitting a TJJD Incident Report Form to facsimile number 1- 512-424-6716 (or if unable to complete the form within 24 hours, then by calling toll-free 1-877-786- 7263, followed by submitting the report within 24 hours of said call); and, C. Contracting County, ARTICLE IX DISCLOSURE OF INFORMATION 9.01 Service Provider warrants that, prior to entering this contract, it has verified and disclosed the following information to Contracting County, and agrees that it shall have an ongoing affirmative duty under this Agreement to promptly ascertain and disclose in sufficient detail this same information to Contracting County: A. Any and all corrective action required by any of Service Provider's licensing authorities; B. Any and all litigation filed against the Service Provider, or against its employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles; C. Any arrest of any employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with juveniles; 2013.2 G45 TrueCore Behavioral Solutions LLC—Juvenile Residential Facility Services Page 5 of 9 Vol. _rr� �i / Pg. `�r� D. Any finding of "Reason to Believe" by a state regulatory agency in a child abuse, neglect and exploitation Investigation where an employee, intern, volunteer, subcontractor, agent and/or consultant of the Service Provider that has direct contact with juveniles was the alleged or designated perpetrator; E. The identity of any of the Service Provider's employees, Interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that are registered sex offenders; and, F. The identity of any of the Service Provider's employees, interns, volunteers, subcontractors, agents and/or consultants that have direct contact with juveniles that have a criminal history. For the purpose of this Agreement, the term "criminal history" shall include: (1) current felony or misdemeanor probation or parole; (2) a felony conviction or deferred adjudication within the past ten years; or (3) a jailable misdemeanor conviction or deferred adjudication within the past five years. ARTICLE X EQUAL OPPORTUNITY 10.01 Service Provider agrees to respect and protect the civil and legal rights of all children and their parents. During the performance of this contract the Service Provider agrees it: (a) Will not discriminate against any child, childcare provider, parent, employee or applicant for employment because of race, color, religion, sex or national origin including but not limited to employment, promotion, demotion or transfer, recruitment or advertising, lay-off or termination, rates of pay or other forms,of compensation and selection for training, including apprenticeship. The Service Provider agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provision of this non-discrimination. (b) Will, in all solicitations or advertisement for employees placed by or on behalf of the Service Provider, state that all qualified applicants for positions in the Facility, will receive consideration for employment without regard to race, color, religion, sex, or national origin. (c) Shall abide by all applicable federal, state and local laws and regulations, including the Prison Rape Elimination Act of 2003, 42 U.S.C. 15601 et seq. 10.02 Service Provider agrees that it will not engage in any religious indoctrination or require any of the children placed with the Service Provider under this Agreement to participate in any religious activity. Service Provider further agrees that it will not impose any sanctions or deny any benefits to any children placed with the Service Provider under this Agreement solely on account of the child's religious beliefs or because the child does not participate in religious activities. Service Provider further agrees that it will not engage in any activity with respect to the children placed with the Service Provider under this Agreement that would constitute an establishment of religious or in any manner violate the rights of the children to religious freedom under the First Amendment of the United States Constitution. ARTICLE XI OFFICIALS NOT TO BENEFIT 11.01 No officer, employee or agent of Contracting County and no member of its governing body and no other public officials of the governing body of the locality or localities in which the project is situated or being carried who exercise any functions or responsibilities in the project, shall participate in any decision relating to this Agreement which affects or conflicts with his/her personal interest or have any personal or pecuniary interest, direct or indirect, in this Agreement or the proceeds thereof. ARTICLE XII DEFAULT, SANCTIONS, PENALTIES FOR BREACH OF CONTRACT 12.01 Contracting County may, by written notice of default to Service Provider, terminate the whole or any part of this Agreement, as it deems appropriate, in any one of following circumstances: 2013.2 G45 TrueCore Behavioral Solutions LLC— Juvenile Residential Facility services Page 6 of 9 I A. If Service Provider fails to perform the work called for by this Agreement within the time specified herein or any extension thereof; or B. If Service Provider fails to perform any of the other material provisions of this Agreement, including failure to achieve the defined goals, outcomes, and outputs, or so fails to prosecute the work as to endanger the performance of this Agreement in accordance with its terms, and in either of these two circumstances after receiving notice of default, Service Provider does not cure such failure within a period of ten (10) days. C. Except to the extent that a party to this Agreement seeks emergency judicial relief, the parties agree to negotiate in good faith in an effort to resolve any disputes related to this contract that may arise, no matter when the dispute may arise. If a dispute cannot be resolved by negotiation, the dispute shall be submitted to mediation before the parties resort to arbitration or litigation. The parties shall choose a mutually acceptable mediator to mediate the dispute, and the parties shall pay the costs of mediation services equally. D. The prevailing party in any lawsuit arising out of this Agreement will be entitled to Attorney's fees from the other party, Including actions for declaratory relief. E. All notices required under this Agreement shall be in writing. They shall be sent by fax or by registered U.S. mail, return receipt requested, to the party at the addresses listed below. A party must provide notice of a change of address during the term of this Agreement. Unless specified otherwise, notices required in this Agreement shall be deemed to have been received when actually receive. F. Captions in this Agreement are for convenience only and shall be deemed irrelevant in construing the provisions of the Agreement. G. The parties intend that, in construing and enforcing the provisions of the Agreement, mediators and judges shall give maximum effect to the principles of contractual freedom and contractual enforceability. H. If any court finds any provision of this Agreement to be invalid or unenforceable, this finding shall not affect the validity or enforceability of any other provision of the Agreement. I. No express or implied waiver by any party of any right of that party under this Agreement in any specific circumstance shall be considered to waive that right of that parry in any other circumstance. J. The covenants and agreements in this Agreement are binding on and issued to the benefit of the parties and their respective heirs, executors, administrators, legal representatives, successors, and assigns. ARTICLE XIII TERMINATION 13.01 The term of this Contract shall be for a period of twelve months from the effective date; however, if either parry feels in its judgment that the contract cannot be successfully continued, and desires to terminate this contract, then the party so desiring to terminate may do so by notifying the other party in writing, by certified mail or personal delivery to its principal office, of Its intention to terminate the contract thirty (30) calendar days from the date of the Notice of Termination. At 12:00 o'clock Midnight, thirty (30) calendar days after the date of the Notice of Termination, this contract shall terminate, become null and void, and be of no further force or effect. Such termination shall not affect or diminish Contracting County's responsibility for payment of any amounts due and owing at the time of termination of the contract. Contracting County shall remove at its expense all children placed in the Facility on or before the termination date. 13.02 Service Provider shall cease to incur costs associated with this Agreement upon termination or receipt of written notice to terminate, whichever occurs first. ARTICLE XIV WAIVER OF SUBROGATION 14.01 Service Provider expressly waives any and all rights it may have of subrogation to any claims or rights of its employees, agents, owners, officers, or subcontractors against Contracting County. Service Provider also waives any rights it may have to indemnification from Contracting County. 2013.2 G45 TrueCore Behavioral Solutions LLC—Juvenile Residential Fadlity 5ervices Page 7 of 9 pg LL ARTICLE XV INDEMNIFICATION 15.01.1 Itis further agreed that Service Provider will Indemnify and hold harmless Contracting County against any and all negligence, liability, loss, costs, claims or expenses arising out of wrongful and negligent act(s) of commission or omission by Service Provider, its agents, servants or employees arising from activities under this contract. Service Provider shall have no obligation to indemnify and hold harmless Contracting County for any act(s) of commission or omission of the County or the County's agents, servants, or employees arising from or related to this contract for which a claim or other action is made. ARTICLE XVI SOVEREIGN IMMUNITY 16.01 This Agreement Is expressly made subject to Contracting County's Sovereign Immunity, Title 5 of the Texas Civil Practices and Remedies Code, and all applicable federal and state law. The parties expressly agree that no provision of this Agreement is in any way intended to constitute a waiver or any immunities from suit or from liability that the Contracting County has by operation of law. Nothing In this Agreement is intended to benefit any third party beneficiary. ARTICLE XVII REPRESENTATIONS & WARRANTIES 17.01 Service Provider hereby represents and warrants the following: A. That it has all necessary right, title, license and authority to enter into this Agreement; B. That is qualified to do business in the State of Texas; that it hold all necessary licenses and staff certifications to provide the type (s) of services being contracted for; that it is in compliance with all statutory and regulatory requirements for the operations of its business; and that there are no taxes due and owing to the State of Texas, the County of Contracting County or any political subdivision thereof; and, C. Service Provider will maintain in force policies of general liability insurance against loss to any person or property occasioned by acts or omissions of Service Provider. Certified copies of original insurance policies shall be furnished to Contracting County upon request. Furthermore, the Contracting County shall be notified immediately upon any changes in the status of insurance policies and shall promptly furnish updated certificates of insurance to Contracting County. D. That all of its employees, interns, volunteers, subcontractors, agents and/or consultants will be properly trained to report allegations or incidents of abuse, exploitation or neglect of a juvenile in accordance with the requirements of Texas Family Code Chapter 261 and any applicable Texas Juvenile Justice Department administrative rules regarding abuse, neglect and exploitation allegations. E. The vendor or applicant certifies that the individual or business entity named in this agreement, bid or application is not ineligible to receive the specified grant, loan or payment and acknowledges that this Agreement may be terminated and payment withheld if this certification is inaccurate. ARTICLE XVIII TEXAS LAW TO APPLY 18.01 This Agreement shall be construed under and in accordance with the laws of the State of Texas. ARTICLE XIX VENUE 19.01 Exclusive venue for any litigation arising from this Agreement shall be in Brazos County, Texas. 2013.2 665 TrueCore Behavloral Solutions LLC —Juvenile Residential Facility Services Page 8 of 9 ARTICLE XX LEGAL CONSTRUCTION 20,01 In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, Illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceable provision shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained therein. ARTICLE XXI PRISON RAPE ELIMINATION ACT 21.01 Service Provider shall adopt and comply with all federal, state, county, and city laws, ordinances, regulations and standards applicable to the provision of services described herein and the performance of all obligations undertaken pursuant to this Contract, including the Prison Rape Elimination Act of 2003 (PREA) which establishes a zero -tolerance standard against sexual abuse and sexual harassment of incarcerated persons, including Juveniles, and addresses the detection, elimination, prevention, and reporting of sexual abuse and sexual harassment in facilities housing adult and juvenile Offenders. [PREA §115.312(a)] 21.02 Under PREA, Service Provider is complying with PREA standards [PREA §115.312(b)] and shall make available to the Chief Juvenile Probation Officer, or designee, all incident -based aggregated data reports of sexual abuse at its facility within 24 -hours of the allegation, and all such data may be requested by the Department of Justice from the previous calendar year no later than June 30th [PREA §115.387(e) and (f)). This Contract and Agreement is executed with the declared Intention of the parties that this Contract and Agreement is a contract providing for the care of children who have allegedly committed an act of delinquency or an act indicating a need for supervision, and payment for such care will be made by Contracting County for the children placed in the Facility or in the Tele -Counseling Service Program by the Judge of the Contracting County having juvenile jurisdiction. EXECUTED IN DUPLICATE, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL. IN WITNESS WHEREOF, we hereunto affix our signature this day of 2017. Brazos County Probation Department TrueCore Behavioral Solutions, LLC Doug Vance, PhD. Regional Director ve Direct Duane Peters, County Judge, 1;71011-7 Juvenile Board Chairman, Brazos County Juvenile Board 200 S. Texas Ave., Ste. 332 Bryan, TX 77803 Phone: 979-361-4102 Fax: 979-361-4503 2013.2 G4S TrueCore aehavloral Salutions LLC—Juvenile Residential Facility Services Page 9 of 9 va, Fig. 9 11 AGREEMENT FOR THE PAYMENT AND USE OF BRAZOS COUNTY FUNDS BRAZOS VALLEY FAIR & EXPOSITION AND COUNTY OF BRAZOS, STATE OF TEXAS THE STATE OF TEXAS KNOW ALL PERSONS BY THESE PRESENTS COUNTY OF BRAZOS THIS AGREEMENT FOR THE PAYMENT AND USE OF BRAZOS COUNTY FUNDS ("Agreement') is made and entered into by and between BRAZOS VALLEY FAIR 8 EXPOSITION, a Texas nonprofit corporation ("Fair") and COUNTY OF BRAZOS, STATE OF TEXAS ("County"), acting by and through duly authorized agents and offices, and is effective for all purposes on this October 1, 2017 ("Effective Date"). WITNESSETH WHEREAS, the County finds a public purpose in the encouragement, promotion, and maintenance of agricultural education, science, and research; and WHEREAS, the Fair was formed for educational, scientific and charitable purposes to encourage, promote and maintain agricultural science, research, and educational functions and to provide scholarships for youth participants ('Purpose"); and WHEREAS, the County has provided Funds (as defined herein) for the support of said Purpose; and WHEREAS, the Fair will provide educational programs and opportunities for the youth and adults of the community in the areas of agricultural science and research; and NOW, THEREFORE, for the mutual consideration stated herein, the receipt and sufficiency of which is hereby acknowledged, the Fair and County agree as follows: AGREEMENT 1. TERM. The Term of this Agreement shall be one (1) year from the Effective Date. 2. FUNDS. Fair shall be funded from certain available revenues generated pursuant to the Hotel Occupancy Tax, Texas Tax Code, Chapter 352, and shall be disbursed by the County during the Term of the Agreement. Fund disbursement shall be authorized by Hotel Occupancy Tax Committee. The County has no control or authority over the Funds and shall make no disbursements of said Funds without {Hotel Occupancy Tax Committee authorization. 1. FAIR EMPLOYEES. The County shall provide salaries in the proportions set forth in this Paragraph 3, for the following positions: 2017-2018 AGREEMENT FORTHE PAYMENT AND USE OF BRAZOS COUNTY FUNDS Final Page 1 Vol. ��/ � Pg, .5z a. 100% of the Assistant Fair Manager position; b. 100% of the Senior Fair Manager position; c. 100% of the Sponsorship Coordinator position; and d. 33.34% of the General Fair Manager position. Health insurance and other benefits equivalent to that of County employees shall be available in the same proportions set forth in this Paragraph 3.a -d. These Fair Employees will be treated as County employees for purposes of personnel and payroll policies and procedures. These Fair Employees are subject to the same statutory provisions as County employees regarding all wages and benefits. Fair Employees shall be available to assist in all aspects of the operation of the Brazos County Expo. 2. PAYROLL SERVICES. The County shall provide payroll services for all Fair Employees for the Term of this Agreement. 3. OFFICES. Fair Employees shall be allocated use of office space at the Brazos County Expo Complex for the Term of this Agreement. The County may relocate Fair Employee's offices as needed at the sole discretion of the County. Utilities for Fair Employee offices shall also be provided by the County. 4. LEGAL SERVICES. County may provide, at the County's sole discretion, general legal services for the Fair on a case by case basis. The County may cease to provide legal services at anytime the County deems thereto be a possible conflict of interest, or if the County determines that the legal services requested by the Fair are of a nature that is incompatible with County duties. 5. GENERAL OFFICE SUPPLIES AND EQUIPMENT. The County shall provide one (1) computer, office furniture and telephones/facsimile. 6. VEHICLES. The County shall provide one (1) vehicle to the Fair for use in conjunction with Fair activities and business. The.County shall provide insurance for said vehicle at no cost to the Fair. Use of County vehicles by Fair Employees must comply with County policies on vehicle usage. 7. INFORMATION TECHNOLOGY SERVICES, The County shall provide the fallowing Information Technology services during the Term of the Agreement: a. Internet access b. Computer hardware configuration and installation c. General troubleshooting and IT help desk services 8. EXTERNAL AUDIT REQUIREMENTS. (IF REQUESTED BY the BRAZOS COUNTY AUDITOR) The Fair agrees that County, or its designated representative, shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. The Fair agrees to maintain such records for possible audit for a minimum of three (3) years after the termination date of this Agreement, unless a longer period of records retention is stipulated. The Fair agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. The Fair agrees that County, or its designated representative, shall further have the right to 2017-2018 AGREEMENT FOR THE PAYMENT AND USE OF BRAZOS COUNTY FUNDS Final Page2 Vol. G / Pg. review and to copy any records and supporting documentation for prior years in which County provided funds to the Fair under prior Agreements. Any audit will be conducted by County personnel or an independent third party, as determined or agreed to by the Brazos County Commissioners Court. If the Brazos County Commissioners Court determines that the audit will be conducted by an independent third party, all costs and expenses associated with said audit will be solely paid for by the Fair. During said audit, The Fair shall require that a management letter be prepared by auditor. The management letter shall identify issues not required to be disclosed in the annual financial report but shall state any concerns and suggestions noted during the audit. Annual financial statements (audited if available) are due to County within six (6) months of completion. 9. RECORDS. The Fair is responsible for all record keeping associated with Fair activities. The Fair shall maintain and make available for inspection by the County upon request, consistent with federal and state law, any and all records the County determines, at its sole discretion, to be necessary for the Commissioners Court of Brazos County to justify its continued participation in supporting the Fair with funding. Said records shall be retained and made available for inspection and audit by the County upon reasonable notice. The Fair shall retain all records for a period of five (5) years. 10. VENUE AND GOVERNING LAW. The validity of the Agreement and all matters pertaining thereto shall be governed and determined by the Constitution and the laws of the State of Texas. Venue for any suit filed against County shall be in Brazos County. 11. INDEMNITY. The parties hereto agree to indemnify one another for and hold one another harmless from and against all suits, claims, demands, liabilities, or actions resulting or alleged to result from the breach, violation or non-performance of the services stated herein and for any damage to any person resulting from any action or omission or negligence on the part of each party thereto. 12. SOVEREIGN IMMUNITY. The parties understand that the County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this Agreement and the performance of the covenants contained herein. Further, the County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this Agreement. The parties understand and agree that the County does not assume civil liability under any theory of law for the actions of the Fair in providing services hereunder. 13. SEVERABILITY. If any provision of this Agreement shall be held to be invalid or unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court of competent jurisdiction finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision it may become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited. 14. ENTIRE AGREEMENT. This Agreement contains the entire understanding between the parties hereto concerning the subject matter contained herein. There are no representations, agreements, arrangements or understanding, oral or written, between 2017-2018 AGREEMENT FORTHE PAYMENT AND USE OF BRAZOS COUNTY FUNDS Final Page or among the parties hereto, relating to the subject matter of the Agreement, which are not fully expressed herein. 15. COUNTY INVOLVEMENT. The County and Fair state that to the best of their knowledge, no officer, agent, or employee of the County, who exercises any function or responsibility in connection with the carrying out of this Agreement or the services to which it relates has personal interest, direct or indirect, in this Agreement. 16. TERMINATION. This Agreement may be terminated by either party upon thirty (30) days written notice. Such notice shall be mailed return receipt requested to the non - terminating party at the addresses listed below. 17. NOTICES. All notices to the Brazos Valley Fair & Exposition shall be sent by certified or registered mail, addressed to: Brazos Valley Fair & Exposition 200 South Texas Avenue, Suite 329 Bryan, Texas 77803 with a copy to: Fair General Manager 5827 Leonard Road Bryan, Texas 77807 All notices to County of Brazos shall be sent by certified or registered mail, addressed to: County of Brazos 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 18. ACCEPTANCE OF TERMS. The signature of both parties shall evidence acceptance of these terms. [SIGNATURES TO FOLLOW ON NEXT PAGE] 2017-2018 AGREEMENT FORTHEPAYMENT AND USE OFBRAZOSCOUNTY FUNDSFinal Page i vol. Pg. ,5 Brazos Valley Fair & Exposition County of Brazos a Texas nonprofit corporatign Statq-oL-[exas By: Mazurkiecz, ATT S�I,,,, Count Cl k, Brazo�yT 8' Duane Peters, County 1011 2017- 2018 AGREEMENT FOR THE PAYMENT AND USE OF BRAZOS COUNTY FUNDS Final Page 5 Vol, c� �' Pg. �9 SERCUITY SYSTEM MAINTENANCE -JAIL SERVICE CONTRACT BRAZOS COUNTY PURCHASING DEPT. 200 S. Texas Ave., Ste. 352 IQ Request No. 18-015 Bryan, Texas 77803 Page 1 of 8 Pages Telephone (979) 361-4294 GENERAL REQUIREMENT FOR CONTRACT I, ' ,' It ,`1 kATi30 as a duly authorized representative of f\Qlo l�( T, .'7 "Contractor" willingly attest to perform (or deliver) as per Exliiliit "A" for Brazos( County. I further agree to all of the provisions and specifications contained in this contract. ASSIGNMENT The successful offeror may not assign, sell or otherwise transfer this contract without written permission of Brazos County Commissioners Court. Should there be a change in ownership or management the contract shall be terminated unless a mutual agreement is reached with the new owner or manager to continue the contract with its present provisions and prices. AWARD Brazos County reserves the right to award this contract on the basis of LOWEST AND BEST OFFER in accordance with the laws of the State of Texas, to waive any formality or irregularity, to make awards to more than one offeror, to reject any or all bids. The County reserves the right to accept or reject in part or in whole, any IQs submitted, and to waive any technicalities for the best interest of the County. CONTRACT OBLIGATION Brazos County Commissioners Court must award the contract and Brazos County Judge or other person authorized by Brazos County Commissioners Court must sign the contract before it becomes binding on Brazos County or the offerors. Department heads are NOT authorized to sign contracts for Brazos County. Binding contracts shall remain in effect until all products and/or services covered by this purchase have been satisfactorily delivered and accepted. QUANTITIES The quantities specified in this contract are estimates only. Brazos County does not guarantee to purchase any minimum quantities or services other than those listed on a purchase order. CONTRACT RENEWALS Renewals may be made ONLY by written agreement between Brazos County and the offeror. Any and all price escalations shall not be accepted and shall be considered a non -response. Vol. Pg. �`yJ IQ Continuation Sheet - - - - - IQ Request No. IM15 - .__.. --- - .- _. ..... __ __.. ._ .__----__Page2of8Ps es BRA7,OS COUNTY, TEXAS � �� -- -�� � � � � - e >; HOLD HARMLESS AGREEMENT Contractor, the successful offeror, shall indemnify and hold Brazos County harmless from all claims for personal injury, death and/or property damage resulting directly or indirectly from Contractor's performance. Contractor shall procure and maintain, with respect to the subject matter of this bid, appropriate insurance coverage including, as a'minimum, public liability and property damage with adequate limits to cover Contractor's liability as may arise directly or indirectly from work performed under terms of this contract. Certification of such coverage must be provided to Brazos County upon request. INSPECTIONS & TESTING Acceptance of merchandise, work, and/or equipment provided shall be made by Brazos County at the sole discretion of the Commissioners Court when all terms and conditions of the contract and specifications have been met to its satisfaction, including the submission to Brazos County of any and all documentation as may be required. Title and Risk of Loss of the goods shall not pass to Brazos County until the County actually accepts and takes possession of the goods at the point or points of delivery. ADDITION IMODIFICATION OF LOCATIONS OR SERVICES Brazos County reserves the right to add locations as these additional locations may be required. Locations to be added may include, but not limited to, expansions or additions to existing facilities and acquisition or construction of new properties. In the event that Brazos County makes significant structural changes to an existing facility that impacts the Contractor's cost in providing the services anticipated by this contract such change may be treated as a new facility and the procedures provided for in this section may be followed in determining an appropriate price. In the event Brazos County wishes to add other locations to a group under the contract, a quotation will be solicited from the incumbent Contractor in good standing for the group in which the new location is appropriately situated. In the event Brazos County shall sell, vacate, abandon, or otherwise dispose or terminate a location to which the contract applies, all existing contracts for services applicable to such location, the portion of this contract that applies to such locations is terminated. All remaining portions of the contract will remain intact. Brazos County will endeavor to give the Contractor written notice of such termination of locations a minimum of thirty (30) days in advance. INVOICES & PAYMENTS Payments to Contractors will not be made if the Contractor cannot produce a Brazos County Purchase Order. Contractor shall submit an original invoice on each purchase order or purchase release after each delivery, indicating the purchase order number. Invoices must be itemized. Any invoice, which cannot be verified by the contract price and/or is otherwise incorrect, shall be corrected by the Contractor. When multiple deliveries and/or services are required, the Contractor may invoice following each delivery or performance of service and Brazos County will pay on invoice with in thirty (30) days upon receipt of invoice. Contracts providing for a monthly charge will be billed and paid on a monthly basis only. The Contractor will provide an invoice for each month in which Brazos County is responsible for payment, during the duration of the contract. Prior to any and all payments made for goods and/or services provided under this contract, the Contractor should provide their Taxpayer Identification V6.- pg. J 10 Contiuuatiou Sheet_ IQ Request No, f8 015- _BR S COUNTY, TEXAS Page 3 of S Pages Dumber or Social Security number as applicable. This information must be on file with Brazos County Auditor's office. Failure to provide this information may result in a delay in payment and/or back-up withholding as required by the Internal Revenue Service. PRICING Prices for all goods and/or services shall be firm for the duration of this contract and shall be stated on the Pricing/Delivery Information form. Prices shall be all inclusive: No price changes, additions, or subsequent qualifications will be honored during the course of the contract. All prices must be written in ink or typewritten. Pricing on all transportation, freight, drayage and other charges are to be prepaid by the Contractor and included in the bid prices. If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. Where unit pricing and extended pricing differ, unit pricing prevails. TAXES Brazos County is exempt from all federal excise, state and local taxes unless otherwise stated in this contract. Brazos County claims exemption from all. sales and/or use taxes under Texas Tax Code §151.309, as amended. Texas Limited Sales Tax Exemption Certificates will be furnished upon written request to Brazos County Purchasing Agent. GOVERNING FORMS in the event of any conflict between the terms and provisions of these requirements and the specifications, the specifications shall govetm. In the event of any conflict of interpretation of any part of this overall contract, Brazos County's interpretation shall govern. In the event of a conflict between the terms, conditions, provisions, and specifications of this contract and any other terns, conditions, provisions, and specifications provided by the Contractor; thetemrs of this contract shall supersede. GOVERNING LAV This bid solicitation is governed by the competitive bidding requirements of Brazos County Purchasing Act, Texas Local Government Code, §262.021 et seq., as amended. Offerors shall comply with all applicable federal, state and local laws and regulations. Offeror is further advised that these requirements shall be fully governed by the taws of the State of Texas and that Brazos County may request and rely on advice, decisions and o.pinions of the Attomey General of Texas and Brazos County Attorney concerning and portion of these requirements. Potential vendors are advised they may have disclosure requirement pursuant to Texas Local Government Code, Chapter 176. This law requires persons desiring to do business with the County to disclose any gifts that have an aggregate value in excess of $250.00 given to any employee of the County, County Official to the County Official's family members or employment of any employee of the County, County Official or the County Official's family members during the preceding twelve (12) month period. The disclosure questionnaire must be filed with the Brazos County Clerk. Refer to Texas Local Government Code, Chapter 176 for the details of this law. Bidder understands that Brazos County is a government subject to Texas State and Federal public. information statutes. DISQUALIFICATION OF OFFEROR Upon signing this contract, an offeror offering to sell supplies, materials, services, or equipment to Brazos County certifies that the offeror has not violated the antitrust laws of this state codified in Texas v01. ; G / pg. � IQ Continuation Sheet-- - - -IQ Request No. 18-015 TERAS - ...____ Page 4 Of 8 Pages. .. ...-BRAZOSCOUNTY,__.. _. _._.. ....__...—_ e ..__ Business and Commerce Code $15.01, et seq., as amended, or the federal antitrust laws, and has not communicated directly or indirectly the bid made to -,my competitor or any other person engaged in such line of business. Any or all bids may be rejected if Brazos County believes that collusion exists among the offerors. Bids in which the prices are obviously unbalanced may be rejected. If multiple bids are submitted by an offeror and atter the bids are opened, if one of the bids is withdrawn, the result will be that all of the bids submitted by that offeror will be withdrawn; however, nothing herein.prohibits a Contractor from submitting multiple bids for different products or services. SEVERABILITY If any section, subsection, paragraph, sentence, clause, phrase or word of these requirements or the specifications shall be held invalid, such holding shall not affect the remaining portions of these requirements and the specifications and it is hereby declared that such remaining portions would have been included in these requirements and the specifications as though the invalid portion had been omitted. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and that only material and workmanship of the finest quality are to be used. All interpretations of specifications shall be made on the basis of this statement. The items furnished under this contract shal I be new, unused of the latest product in production to commercial: trade and shall be of the highest quality as to materials used and workmanship. Manufacturer famishing these items shall be experienced in design and construction of such items and shall be an established supplier of the item bid. TERMINATION Brazos County reserves the right to terminate the contract for default if offeror breaches any of the terms therein, including warranties of offeror or if the offeror becomes insolvent or commits acts of bankruptcy. Such right of termination is in addition to and not in lieu of any other remedies which Brazos County may have in law or equity. Default may be construed as, but not limited to, failure to deliver the proper goods and/or services within the proper amount of time, and/or to properly perform any and all services required to Brazos County's satisfaction and/or to meet all other obligations and requirements. Brazos County may terminate the contract without cause upon thirty (30) days written notice. POLICY REQUIREMENTS FOR CERTIFICATE OF INSURANCE CONTRACTOR'SINSURANCE The Contractor(s) before starting work for Brazos County, must furnish Brazos. County a Certificate of Insurance or other acceptable evidence from a reputable insurance company or companies with an A.M. Best Rating of AA@ (such companies to be acceptable to Brazos County) licensed to write insurance in the state of Texas, showing that the Contractor is covered by the insurance as follows: (1) Statutory Workers Compensation Insurance with Emplovers Liability Insurance in the amount of $1,000.000. In the event any work is sublet, the Contractor shall require the subcontractor similarly to provide the same coverage and shall himself acquire evidence of such coverage on Vol.�- _ / -tQContinuation Shat _ - IQ Request No.16-015 i3RAzos COUNTY, TEXAS - -Page 5 of 3 Pages behalf of the subcontractor- (TLC Sec. 40 1.01t ) (2) Commercial General Liability Insurance with a S 2,000,000 Combined Single Limit. The policy shall be on the Comprehensive General Liability 1936/90 occurrence form, and shall include coverage for acts of independent contractors, and shall name Brazos County as an additional insured. Waiver of subrogation is required. No claims made policies are acceptable without prior approval by the Commissioners CourURisk Management- (3) anagement(3) Automobile Public Liability Insurance with a $1,000,000 Combined Single Limit, in all self- propelled vehicles used in connection with the contract, whether owned, non-owned or hired. Waiver of subrogation is required. The Certificate of Insurance furnished to Brazos County shall contain a provision that coverage under such policies shall not be canceled or materially changed until at least 30 days prior written notice has been given to Brazos County. LIMITATIONS The parties are aware that there are constitutional and statutory limitations on the authority of Brazos County to enter into certain terms and conditions of the contract, including, but not limited to, authorizations of the placement of liens on Brazos County property; disclaimers and limitations. of warranties; disclaimers and limitations of liability for damages; waivers, disclaimers and limitations of legal rights, remedies, requirements and processes; limitations of periods to bring legal action; granting control of litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorneys' fees; dispute resolution; indemnities; and confidentiality (collectively, the "Limitations"). Any contract terms and conditions related to the Limitations will not be binding on Brazos County except to the extent authorized by the laws and Constitution of the State of Texas. COVERAGESIWAGES Nothing in this contract shall be construed as making Brazos County responsible for the payment of compensation and/or any benefits for Contractor including health, property, motor vehicle, workers' compensation, disability, death, and dismemberment insurance for the Contractor's employees and/or equipment. Nothing in the contract shall be construed as making Brazos County responsible for wages, materials, logistical support, equipment, and related travel expenses incurred by the Contractor. SOVEREIGN IMMUNITY The parties understand that Brazos County does not waive or relinquish any immunity or defense on behalf of itself, officers, employees, agents, and volunteers as a result of its execution of this contract and the performance of the covenants contained herein. Further, Brazos County is not responsible for any civil liability that arises from any act or omission made within the course and scope of this contract. The parties understand and agree that Brazos County does not assume civil liability under.any theory of law for the actions of the Contractor in providing services hereunder. Vol. / Pq, _ _ IQ Continuation Sheet ..... _ ... ... .. ... .. .... IQ Request No. 1&015 .. ..... ... 6RAZOS COUNTY, TEXAS Page 6 of &Pages NOTICES Notices shall be mailed to the addresses designated herein or as may be designated in writing by the parties from time to time and shall be deemed received when sent postage prepaid U.S. Mail to the following addresses: BRAZOS COUNTY: Brazos County, Texas Duane Peters, Brazos County Judge 200 South Texas Avenue, Suite 332 Bryan, Texas 77803 CONTRACTOR: Sales Contact Name: Phone Number:. Billing Info: ASSIGNABILITY This contract may not be assigned without the prior written permission of Brazos County. FISCAL FUNDING CLAUSE Notwithstanding any provisions contained herein, the obligations of Brazos County are expressly contingent upon the availability of funding for the obligations contained herein for the term of the contract and any extensions thereto. WAIVERS No waiver by either party hereto of any term or condition of this contract shall be deemed or construed to be a waiver of any other tem or condition or subsequent waiver of the same term or condition. ENTIRE CONTRACT This contract represents the entire and integrated agreement between Brazos County and the Contractor and supersedes all prior negotiations, representations, or contracts, either written or oral. This contract may only be amended by written instrument approved and executed by the parties. AVAILABILITY AND RETENTION OF RECORDS All records relating to the service provided under this contract and supporting documentation for invoices submitted to Brazos County by the Contractor shall be retained and made available by the Contractor for audit by Brazos County, it duty authorized representatives, the State of Texas (including, but not limited to the Auditor of the State of Texas, Inspector General or duly appointed law enforcement officials) and agencies of the United States Government. Such records shall be returned by Contractor and made available for any time period required by state or federal law. If changes occur in the governing state or federal law, regarding retention records, Contractor shall comply with such changes. If an audit is Vol. _? C / Fg, G o IQ Continuation Sheet - IQ Request Noi8.6I5 BRAZOS COUNTY, TEXAS Page 7 of 8 Pnges initiated before the expiration of such time periods required by state or federal law regarding retention of records, the Contractor shall retain such records until the audit is concluded and all issues resolved. Contractor shall provide Brazos County with copies of such audits that be conducted with respect to the contract. AUDIT RESPONSIBILTY The Contractor shall be responsible for receiving, replying to and/or complying with any audit exception by appropriate federal, state or local audit directly related to the provision of this contract. The Contractor shall repay to Brazos County the full amount received for duplicate billings, erroneous billings, false or deceptive claims. The Contractor recognizes and agrees that Brazas County may withhold any money due and recover through any appropriate method any money erroneously paid under this contract if evidence exists of less than full compliance with this contract. INDEMNIFICATION The Contractor shall defend, indemnify and save harmless Brazos County and all its officers, agents, and employees from all suits, actions, or claims of any character, name and description including attorney's fees expenses brought for or on account of any injuries or damages received or sustained by any person or persons or property, by or from the said Contractor or his employees or by or in consequence of any negligence in safeguarding the work, or through the use of unacceptable materials in construction of the work, or by or on account of any act of omission, the Worker Compensation Law or any other law, ordinance, order or decree, and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by Brazos County may be retained for the use of Brazos County, or in case no money is due, his sureties shall be held until suit or suits, action or actions, claim or claims for injury or damages as aforesaid shall have been settled and satisfactory evidence to that effect furnished Brazos County. Contractor shall defend, indemnify and save harmless Brazos County, its officers, agents and employees in accordance with this indemnification clause regardless of whether the injury or damage is caused in part by Brazos County, its officers, agents or employees. G vd. /..... PP. h - IQ Contiiivaiion Sheet- - - - - - - - - - 1Q Request N6.18:015 - - — _._.._----_.. _. -----------------------------—_.--------- BRAZOS COUNTY, TEXAS - Page 9 ors Pages CERTIFICATION OF BID The undersigned further affirms the non -debarment statement above, that they are duly authorized execute this contract, that this bid has not been prepared in collusion with any other vendor, and that the contents of this bid ha v not b en cc tmunic te�to any other vendor prior to the official opening of this bid. / Signed By: T �' _ Title: C_ II Typed Name: iJ�A T A ti Company Name: 1 0 c����\�:a Phone No. A[o - 9 Email Address: Mailing Address: S '� !J 7y _� ?N7 P. O. Box or Street City State Zip Employer Identification Number: 714 — .-�(j 4" 7 -� a C Social Security Number: lio7Y tn?5S M---rS Gest -'x1-- I { Approved by on this qday of N !X/2017 by Vol. `�./.. p(I .. A►.-R-GY=L F- S ECUR IYY 12903 Delivery Drive San Antonio, TX 78247 Main. (210) 495 -JAIL (5245) Brazos County Sheriff's Office Attn: Mr. Cory Knapp CKnaoo(olbrazmmunN6c.00v Brazos County Jail — Service Maintenance Agreement Proposal — Proposal # 70.2017.0546 ARGYLE Security Group Inc., would like to thank you for the opportunity to provide a Service Maintenance Agreement Proposal for your facility. This comprehensive proposal provides for the continued maintenance of your security and control system providing you the upgrades and support necessary to maintain the integrity required for your facility. The following is a written description of the services that will be provided by ARGYLE Security Group Inc. to maintain the systemis that you currently have in place. Note that only equipment installed or serviceable by ARGYLE Security is covered by this agreement. ARGYLE Security Group Inc„ provides service and maintenance on the equipment as describe below, • Touch Screen Security Control System • Computers & Monitors • Administrative & Report Tracking Review Station • IP CCTV Cameras & Video Work Stations • Investigating Network Digital Video Recording Equipment • Audio & Paging System • Access Control System • Vehicle Loop Detector • Detention Hardware • Detention Slider & Swing Doors • Detention Stainless Steel Furniture • Detention Grade Glass for Doors & Windows ,vww.argylcsewvi (,,.coal is F l. .� C� � pg. _�_ 12903 Delivery Drive San Antonio. TX 78247 Main. (210) 495 -JAIL (5245) Security Electronics$upport: Trouble Shoot, Repair & Test Cameras, & Network Recording Components: verify the following • Check cameras / lens focus and auto iris. • Check camera field of view and adjust to customer's requirements. • Check camera / housing viewing window and see if it needs to be clean, inside and out, • Check if camera lens is dust free. • Check operation of pan tilt, and zoom focus and keyboard controller • Check and test NVR Recorder • Check and confirm storage, recording operations and network connectivity on all DVRINVR's Trouble Shoot, Repair & Test Control & Intercom Equipment: verify the following • Monitors are free from picture burn -in, and distortion. • Monitors have proper contrast and brightness. • Check switcher for proper sequencing and call-ups • Check monitor screens, control panels, and keyboards. • Check coaxial connectors on the back panels for loose connections. • Check power connections to insure AC plugs are not lose or power cables frayed. • Check UPS power supplies and battery life • Check gate controller • Check and test all Intercoms Trouble Shoot, Repair & Test Wire & Cable: verify the following • Check wiring and cable harnesses for wear and fray. • Check to make sure cable is dressed properly. • Check connectors and cable entry points for loose wiring. • Coaxial cable is transmitting an adequate video signal to control room. • Signal should be free of distortion, tearing, hum -bars, EMI, and rolling, etc.. • Make sure all coaxial connectors are insulated from conduit and pull boxes. www.argyleseeuri v.eom kage.L Vol.pg. G �/ LE --- SEC VR I T Y 12903 Delivery Drive San Antonio. TX 78247 Main. (210) 495 -]AIL (5245) Detention Lock and Hardware Support: Trouble Shoot, Repair & Test Swing Doors, Hardware & Locking Devices (if applicable): verify the following • Obtain proper door alignment per manufacturer's specification (as needed). • Calibrate and align doors per manufacturer's specifications (as needed). • Adjust locking mechanism to maximum setting and engagement (as needed). • Check for proper operation of locking mechanisms per manufacturer's specifications (as needed). • Remove excess grease deposits (as needed). • Calibrate limit switch adjustment settings for proper indication (as needed). Test individual key release and re -locking functions (as needed). • Clean/lubricate and adjust all moving parts. (As needed). Test electrical operation of door control and indication mechanism. Trouble Shoot, Repair & Test Slider Doors, Hardware & Locking Devices (if applicable) verify the following • Obtain proper door alignment per manufacturer's specification (as needed). • Calibrate and align doors per manufacturer's specifications (as needed). • Check for proper operation of locking mechanisms per manufacturer's specifications (as needed). • Adjust looking mechanism to maximum setting and engagement (as needed). • Lubricate locking mechanism with proper lubricant (as needed). • Calibrate limit switch adjustment settings for correct indication settings (as needed). • Calibrate limit switch adjustment for correct travel setting (as needed). • Test individual key release and manual re -locking functions (as needed). • Clean/lubricate all moving parts with proper lubricant (as needed). • Test electrical operation of door control and proper indication (as needed). • Test emergency release function of doors and make critical adjustments (as per customer's approval). Service and Repairs: ARGYLE Security Group Inc. provides a commissioning or repair report to the facilities management of any abnormalities and troubles found on your Security Electronic System and/or Detention Locks & Hardware. Any component or devices found needing replacements or repairs will be documented in the report. Should the facility decide to replace or repair noted items, a quote will be provided by ARGYLE Security Group Inc. The report will also include recommendations for any additional services or upgrades available. w .argyreseturic xom Page 3 of 5 Vol. 2 C/ . Ypg �15 A_R-GYt=E_- SECURITY 12903 Delivery Drive San Antonio, TX 78247 Main. (210) 495-.IA1L (5245) Software Support: As a part of the program ARGYLE provides phone, online, and programming support for diagnostics and corrective actions. ARGYLE will also provide required updates on Argyle Installed Systems. These benefits can be accessed M -F from 8 to 5 by calling the ARGYLE Service Group. Standard Rate basedcn24hfsr r@$15omcur $3600 per year (stand alone service) Discounted Rate � $2500 per year (included with SMA) Note that SSAs are now a required and integral part of all Service Maintenance Agreements. Preferred Customer Benefits: ARGYLE is including after-hours phone support with this program. You will not be charged for otherwise billable (normally $151 after-hours and weekend phone support. Call our after-hours support line and the first available technician will return your call. Service Maintenance Agreements entitle the facility to a 10% discount on Labor and Material during the Agreement period. Software Support Agreements entitle the facility to a 10% discount on programming changes, additions, and modifications to the existing system during the Agreement period. Exclusions on this Quote: ARGYLE Security Group Inc. Will not be responsible for additional cost incur, for example, Ladders greater than 20' extension, lilts, scaffolds, this is for hard to reach areas that need to be serviced or maintained, and these items are not standard equipment on ARGYLE Security Group Inc. service trucks. ARGYLE Security Group Inc. Can also provide emergency service calls please call for pricing. All materials needed for repairs will be supplied from facility stock or purchased separately. wwa�.argylcsecurii y. cam i Vol. A I_G Y1. E SECURITY 12903 Delivery Drive San .Antonio. TX 78247 Main. (210) 495 -JAIL (5245) o��_ .� ..�,. c�,��—:�.=-_moo►- -- - Brazos Co Service Maintenance Agreement Proposal - ARGYLE Security Group Inc. will provide service trips as detailed and selected below, each trip includes tech(s), travel, lodging, meals and 8 hours onsite with either a Security Electronics Or Detention Hardware Technician. Technicians will inspect, repair, and test any systems installed or serviceable by ARGYLE Security Group Inc. as requested by the customer at the time of the service call. ARGYLE Security Group Inc. will provide On -Line support scheduled in the programing queue Monday through Friday from 8 to 5 CST. Call back phone support is included without the usually hourly charge. All materials needed for repairs will be supplied from facility stock or purchased separately. ARGYLE Seciaity Group Inc. Annual Program — Commissioning (2 techs) + 2 Service Visits [1] Annual Detention and Security Electronic System Commissioning test [2] Detention or Security Electranic Trips [8hr increments] Phone, and Online Software and Engineering Tech Support [Material Discount 10%] Total: $9,300.00 ARGYLE Security Group Inc. SMA Program — 1 Service Visit [1] Security Electronic Trips [8hr increments] Phone, and Online Software and Engineering Tech Support [Material Discount 10%] Total: $ 4,475.00 =Annual Program ISMA —1 Visit Program Representative: Date: ]OD Purchase Order Sincerely David J. Evans Detendon Service Tedinirlan ARGYLE SECURITY !$e .".�..�_.,...-,. Ch R4Ec ."."",�,.� PDI Date: w W.'gylesccsn iir.eom Page 5 of 5 Vol. 2 / pg, 4i J 12903 Delivery Drive San Antonio, TX 78247 Dir. 210.495.JAIL (5245) ext, 3174 Cell 2101 Fax 210 495.9863 DEvans(d arovlesemrity.com 100-02q ©CUMMINS Preventative Maintenance Inspection Agreement Pae 1 ALLISON This is not an Invoice Terms: Servlce not rendered until receipt of Payment. Customer renter Date entered PO Boa 339 • 091 Foah n flu 01. MI, Pmzpecl, II. fiW%• 04]]98.9550 Machine Location: 22454'2 County: Brazos Bill To: County TX Brazos Cnty Tax Assessor TX Brazos Cnty Tax Assessor C 4151 County Park P.O. Box 914 u TX 77041 City: Bryan State: TX Zip: 77802 City Bryan State: TX Zip: 77803 Contact. Helen Cook Attention: Accts Payable NAILS: Phone At: 979 361 4520 Phone: OTax Exampt PO # (Certifiwlo Attached) Application: 17 CommM eal Orland Billing Frequency: A Far Service Support Type: 1 A. S. T. 0. 2,3 (Additional charges far ther than annual or mulLLyear) Suite F 1. On user's premises to inspect, test, clean, lubricate, adjust and perform all other maintenance operations which such inspections and testing shall indicate are required in order to minimize the possibility ofbreak downs and to maintain in proper working order each machine covered by this agreement. 2. For the purpose of suck inspection each machine listed on this contract must be made available to C -A personnel for the lime period required to perform all maintenance functions. sE(l2- EMEROYNCY SERVICE 1. This agreement includes emergency service requested by the user and found by the service representative to be necessary to keep the equipment in good operatin condition. 2. This agreement includes all travel expense except an emergency calls requested by users located more than 50 miles from the local C -A ufrice ("mml" box will marked with an" X-' at top of Conn), in which case a charge for mileage only portal -lo -portal will be made. Copy I - Customer Copy 2-neld Office Copy 3. Home Once MC U M M I N S Preventative Maintenance Inspection Agreement Page 2 CUMMINSALLISONCORP. this agree he to an 4 on page 2 and 3 of this documenta pa (this reement. VPr Yrhas�yts M ' ed Sig lure 4tJ' _ ate n Printed Name and Tithe f Authorized ....... /jo.raT Cummins Authorized Representative Date be Please mall signed Corm to omce listed at top of Nis page. BOG -SO -010 Form: 024-2079 Rev 05/06A Reference No. UneF Description of Coveri (. crapevelnme Lacationl site l0 Pan Number Se ice Sales eAnnual Base Amt. (Annual) Zane Zone Amount Serial Number TOWI AnnvalAmount MachinelAccessaryl Option code' code Brinell Rep Inspections 1 JetScan 8 22454'2 406 9902 00 14062571003172 2 67 2 387.00 4 198.00 585.00 2 JetScan iFX 8 22454.2 480 9254 00 11125002314161 2 67 2 683.00 4 198.00 881.00 3 4 DBM Software Support 215.00 215.00 5 < Q 6 7 Earn Covem, Code relates to a spacre product cweage as described in section 4 on pages 2 and a, Additional PageTotals: .Q� Af required, re didanel equipment Is listed on page 4. Adder for Support": Total Base �3 " See section 7 on Page 3. Amounts: 1,285.00 X Machine Installation Date: Assigned Contract # 1 at Year 1,285.00 x i CTD7 CTD4 Contract Effective Date: 10/29/17 Line(s) Effective Date: Contract Total 1,681.00 to CTD2 CTD5 Tax Additional CTD3 CT116 Add to Contract - 30139516 Prorate From to Terms and Conditions (Additional terms and conditions listed on Page 2 and 3) In consideration of the charges above, payment each year in advance, Cummins Allison, subsequently referred to as C -A, agrees to perform maintenance service and furnish necessary replacement parts, subject to the following terms and conditions, on equipment listed by part number and serial number and location above. If any piece of equipment listed on the contract experiences a regular increase in volume beyond that which was contracted, C -A reserves the right to adjust the annual rate of the contract to the appropriate volume level at the time of renewal. eal.ria , _PRerOn" lna nes -non Srh tnrllapr ArknOWlednen hAvine read and UndBrBtrBld all canes of 1. On user's premises to inspect, test, clean, lubricate, adjust and perform all other maintenance operations which such inspections and testing shall indicate are required in order to minimize the possibility ofbreak downs and to maintain in proper working order each machine covered by this agreement. 2. For the purpose of suck inspection each machine listed on this contract must be made available to C -A personnel for the lime period required to perform all maintenance functions. sE(l2- EMEROYNCY SERVICE 1. This agreement includes emergency service requested by the user and found by the service representative to be necessary to keep the equipment in good operatin condition. 2. This agreement includes all travel expense except an emergency calls requested by users located more than 50 miles from the local C -A ufrice ("mml" box will marked with an" X-' at top of Conn), in which case a charge for mileage only portal -lo -portal will be made. Copy I - Customer Copy 2-neld Office Copy 3. Home Once MC U M M I N S Preventative Maintenance Inspection Agreement Page 2 CUMMINSALLISONCORP. this agree he to an 4 on page 2 and 3 of this documenta pa (this reement. VPr Yrhas�yts M ' ed Sig lure 4tJ' _ ate n Printed Name and Tithe f Authorized ....... /jo.raT Cummins Authorized Representative Date be Please mall signed Corm to omce listed at top of Nis page. BOG -SO -010 Form: 024-2079 Rev 05/06A Reference No. SECTION 3—PARTS COVERAGE 1. This agreement includes all parts indicated under the applicable paragraph(s) identified In the Coverage Code column above and described in Section 4—Specific Product Coverage. which can be installed without the use of shop facilities and on users premises. It does not Include supplies or consumable pans excluded under Section 4 Specific Product Coverage. 2. When, In C -A opinion, a shop reconditioning Is necessary and on-site repair and parts replacement cannot keep the machine(s) in satisfactory operating condition, G -A will submit a cost estimate. Such work (both parts and labor), If authorized by the customer, will be in addition to the service contract charges. SECTION 4 — SPECIFIC PRODUCT COVERAGE This agreement and associated parts coverage applies to the machine part number and serial number corresponding to the Coverage Code(s) and locationls as recorded on the front of this agreement. CODE 1 Perforators — All parts excluding die blocks. CODE 2lmpnnters, Signers and Endorsing Equipment —AII parts excluding: signature and endorsing dies; PROMS; ink and Ink rollers; and rubber feed rollers. CODE 3 Bursters and Decollators —AII parts excluding roll cleaner or other supplies. Paper Shredders —Excludes plastic bags and lubricating oil. • Does not include parts or labor necessitated by excess use. This is defined as exceeding 150 hours of operation per month. • Does not include parts or labor necessitated by misuse. This includes, but is not limited to, continuous shredding of material other than paper products. credit cards, staples or occasional one Inch paper clips. Note: High Security Cross Cut Shredders are 'paper only' shredders. Unacceptable material would include, but not limited to, microfilm, microfiche, jumbo paper clips, brass fasteners, binder clips. or other metals objects. CODE 4 New Machine Coverage - Shredders • Signed within 90 -day labor warranty period. • Full parts and labor coverage on customer premises or Cummins -Allison local service facility (supersedes Section 3, Paragraph 2). There may be a charge for labor at 50% of the local Cummins -Allison Service Branch labor rate for extensive repairs (exceeding two (2) hours) on High Security Shredders and large, high volume shredders (208, 220, 460 volt units) that can not be removed from the customer's premises. CODE 4A Strip Cut Shredders —Cutlers become consumable, chargeable parts after the five (5) year warranty. CODE 413 Particle Cul Shredders — Cutters and de0ectors become consumable, chargeable parts after the three (3) year warranty. CODE 4C High Security Cross Cut Shredders - Cutters and deflectors become consumable, chargeable parts after the one (1) year warranty. `•, CODE 5 Existing Machine Coverage —All Shredder Models vl`y - Signed after the 90 day labor warranty period. - Limited parts and labor coverage. Does not include cutters, combers, separators, de0ectors. spacers or cutter shafts except where warranties apply. Also refer to Section 3 Paragraph 2. CODE 6 MICR Encotlers —AII pans covered excluding Printer Paper, Printer Ribbons and MICR Ribbons. CODE 7 JetCount Currency Counters —AII models. AN parts covered excluding ran cleaner, compressed air, carrying case, imprinting dies and ink rollers. T CODE 8 JetScan Currency Scanners —AII models. All parts covered excluding roll cleaner, compressed air, carrying case. CODE 9A JelCash Currency Dispensers —AII parts covered excluding picker module assemblies, stacker module assemblies, transport assemblies, currency cassettes and software license fees. (� CODE 9B JelCash Currency Dispensers Extended Coverage- All parts covered excluding currency cassettes, and software license fees. CODE 10A JetSort Coin Sorters —AII Model 1000, 2000, 3500, 4000 Series Includes Sort Disk coverage for,�frve years from install date, while under PMIA. Excludes Sort Pads, ribbons, and printer paper. All 5000/6000 Series: Excludes Sort Disk (unless entering Into Sort Disk coverage PMIA), SortPads, ribbons and printer paper. CODE 108 JetSort Coln Sorters —AII Models -No Parts Coverage. Code I OC JetSort Coin Sorters - Self -Service Models 6000 Series. (Models 6680-6699) Ali parts Including Sort Disk for five years from install date and Sort Pads. Excludes supply items such as ribbons 8 printer paper. I have read and agree to these terms: Buyers Initials: 1�4 Date: I �� ■ Al QC U M M I N S Preventative Maintenance Inspection Agreement Page 3 Reference No CUMMINSAln50N corr. CODE 11 External Device —C -A Personal speech system, C -A Printer Kit, Remote Display, Bar Code Scanner or other C -A supplied external device. Excludes all supply items. CODE 12A Coln Wrappers —AII parts covered excluding Wrap Rollers, Crimps Hooks, Hopper Belts, Cain Feed and Drive Belts. CODE 12B Coln Wrappers Extended Coverage - All parts covered including Wrap Rollers, Crimps Hooks, Hopper Bells, Coln Feed and Drive Bells. CODE 12C Coin Wrappers -Very High volume —Over 6000 rolls per day. Parts coverage same as Code 12B. CODE 12D Coin Wrappers — No parts coverage. CODE 13 Coin Counters and Coin Dispensers —AII parts covered excluding Coin Feed Belts and Hopper Belts. CODE 14 Casino Coin Scale—Includes Terminal, Remote Keyboard, Center Dump Hopper, Printer. Excludes Load. Cell and Ribbons. CODE 15 Coin Transport System — No parts coverage. SECTION 5—DISCLAIMERS AND LIMITATION OF LIABILITY 1. This agreement does not include new attachments, modifications, retrofits, changes In Inscription to dies blocks or dies requested by user. 2. This agreement does not include parts or labor necessitated by acts of God, war, fire, water sabotage or accidental damage. 3. This agreement does not include parts or labor necessitated by adverse environments (temperature, humidity, poor or Fluctuating electrical power), volumes in excess of the 'volume rate' identified In this agreement, mis-use, abuse, sabotage, damage due to shipping or other casually loss or damage. 4. Repairs by unauthorized service personnel will void this agreement. If such repairs necessitate service from C -A authorized service personnel, a charge for pans and labor will be Issued to the customer. 5. C -NS SOLE RESPONSIBILITY UNDER THIS AGREEMENT 15 FOR SERVICE AS SPECIFIED. IN NO EVENT WILL C -A BE LIABLE FOR ANY LOST PROFITS, LOST SAVINGS. OR OTHER SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES EVEN IF C -A HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES OR FOR ANY CLAIM AGAINST THE CUSTOMER BY ANY OTHER PARTY. 6. C -A reserves the right to deny service to equipment that is located in environments which, at the discretion of C -A, would subject C -A service personnel to an unreasonable risk of harm. Equipment to be serviced under this Agreement and located in an unreasonable dangerous environment must be first relocated to a location identified by C -A at the Customers expense. SECTION 6—ACCEPTANCE AND RENEWAL 1. This agreement is subject to acceptance by C -A in Mt. Prospect, which will evidence acceptance of this agreement by billing for such service from its office in Mt. Prospect, Illinois. All payments for service rendered under terms of this agreement are to be forwarded to Cummins -Allison Corp., 891 Feehanville Drive, Mt. Prospect, Illinois 60056. 2. This agreement will renew itself automatically each year at the rates in effect at the time of renewal and will continue unless cancelled in writing by either party 30 days prior to renewal. Any taxes, now or hereafter Imposed upon the furnishing of the service and/or material herein described or upon the control thereof or the receipts therefrom shall be paid for by the owner or user of the equipment. 3. Cancellation Policy: If in the event a contract is cancelled by the customer prior to the expiration date, the prorated (unused) portion of the contract will be refunded to the customer with any services performed dunng the partial contract period being charged back. less the value of any paid portion of the contract that has not been refunded. Prorated refunds will not be reduced for cancellation of contract on equipment that Is replaced with new equipment. provided the new equipment is placed Immediately under contract. SECTION 7— SUPPORT TYPE: Hours, Shifts, Volumes Support Type Adder Description 1 0% Standard: SAM-5PM, Mon -Fri, Response within 24 Hrs. 2 10% Extra: 7AM-7PM. Mon -Fri, Response within 24 Hrs. 3 20% 6 Days: 8AM-5PM, Mon -Sat, Response within 24 Hrs. 4 30% 7 Days: 8AM-5PM, Mon -Sun, Response within 24 Hrs. 5 50% 24/7: Around the Clock, 7 Days, Response within 24 Hrs. 6 40% 12r7: 7AM-7PM, 7 Days, Response within 24 Hrs. 7 Ala Carte After Hours -Ala Carte: Service requested beyond Standard Hours-Labor/Travel Invoiced Separately 8 25% 2 Shifts: Machine operated 2 -Eight Hour Shifts, Stand. Hours 9 50% 3 Shifts: Machine operated 3 -Eight Hours Shifts, Stantl, Hours Types 8 S 9: After Hours service billed separately with approved Quote. Section 8 —Power Requirements. • Voltage Operating Range: 105 - 130 VAC. •Frequency'. 50/60.Hz • Electrical Supply circuit: A 15 Amp electrical supply properly grounded and protected by a circuit breaker must be provided with this equipment. The three -prong grounded plug supplied with this equipment must be plugged into a properly grounded three -prong outlet. To ensure proper operation of this equipment, a separate circuit serving only this device should be provided. • It is the customers responsibility to provide a power line that Is grounded and protected by a circuit breaker In accordance with the applicable local electrical code. • Power disruptions that result In Input voltage other than the power requirements as specified in the equipment specifications can lead to Improper operation or result in file failure/damage to electrical components. Such power disruptions are not covered under the machine warranty or Preventative Maintenance Agreement. Power Condilioning/stabilizing devices are available through Cummins -Allison Corporation. I have read and agree to these terms: Buyers Initials: Date: I D6 I BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge DEPT. NUMBER 56001000 DATE OF COURT MEETING: October 10, 2017 ITEM: Consider and take action on county roadway/lane closures to accommodate the Buffalo Stampede Half Marathon and 5K Race scheduled for Saturday, October 14, 2017 from 7:30 am to 11 am: event route will affect Bird Pond Road. Site is located in Precinct 2. SOURCE OF FUNDS: N/A NOTES/EXCEPTIONS: SUBMITTED BY: ACKNOW DGED BY: Gary Arnold y Catale a Brazos County Road Administrator Commission , Precinct 2 CC2017 This Request isppr9ved (or) Denied by Commissioners' Court Date: ) al I ) / I Peters, County Judge V01. c)-6 / pg. 7/ 11 BRAZOS VALLEY ofNatural MUSEUM History May 27, 2017 Dblr. Alan Munger Brazos County Engineer Brazos County Road and Bridge Department Dear Mr. Munger, The Buffalo Stampede Half Marathon and 5K Race will take place on Saturday, October 14th, from 7:30-11 am. This event is a fund raiser for the Museum, and will utilize sections of Bird Pond Road and Hwy 30. The engineers maps have been submitted, and a contingency plan is attached. Thanks so much for your help — please do not hesitate to call me if you have any questions. Best wishes, Dr. Deborah Cowman Executive Director 3232 Briarcrest Drive, Bryan, Texas At the Brazos Center 979.776.2195. www.brazosvalleymuseum.org dcowman@brazosvalleymuseum.org CONTINGENCY PLAN FOR BUFFALO STAMPEDE 1. Weather related Issues • The Event will be cancelled in the event of bad weather. Attendees will be notified via email, the evening before the event. Attendees have been forewarned that the event will be cancelled due to extreme weather events. It will still be held in light rain if there is no lightning. • In the sudden onset of severe weather, Museum board members, staff, and volunteers will assist in their successful arrival to the Brazos Center and Museum. • The Brazos Center will serve as a safe refuge in case of a tornado. 2. Medical issues • EMTs will be on site at the Brazos Center from St. Joseph Hospital. A Bryan Firestation is on Briarcrest just opposite the Brazos Center and will be available also. Police can allow them to access the Center from the driveway. • The Museum is enlisting Bryan Policemen to assist with the race. They and other security hired for the event will cnduct crowd control. • St. Joseph EMTs will be stationed at the event start and finish line. A vehicle will be patrolling the course as well, and can move patients back to the Brazos Center. • Yes, 4 water stations are placed along the course in appropriate intervals. The course is out and back, and so runners have the opportunity for 8 stops. • Bryan Police and NLINE will man the barricades (assisted by volunteer flaggers) • Volunteer Flaggers and NLINE will work the entrance into the Brazos Center and maintain egress and access. 3. Security Bryan Police will provide security— all volunteer flaggers will have a list of appropriate phone numbers • Police will have appropriate communications equipment—volunteers will all have cell phones Iva. P9. 7 h 4. Event Logistics • The Museum will have a volunteer and staffing area near the start finish line —there will also be a volunteer/staff headquarters in the Museum • The Race Course closes at 11 am. The Remainder of the Festival continues until 4 pm. • All Fire Lanes and Access Roads will be maintained with a 20ft. clearance • Dr. Deborah Cowman, Museum Executive Director, is responsible for the event. Her cell is: 979-599-4290. Calls may also be made to: 979-776-2195 (museum) va. /= Pg. _ %j 0' t50' f00' IWp' f�; 4 Et CaHO! p. RIVEAaf 5�'. BiBT9 � 'NofEvH!r�a�;$" NOTES, TIS TRAFFIC CONTROL IS INTENDED FOA ONE TINE USE. FOR THE OCTOBER MIT BIiFALO STA OE HALF HARATHON L 5K. 2. ALL IRAFFIC CONTROL DEVICES SNALL BE PLACED AND INSTALLED IN ACCORDANCE WITH THE LATEST EDITION O- THE TEXAS KAANUAL ON WIFORH TRAFFIC CONTROL DEVICES ITm COT AND txGGT STANDARD DETAILS FOR TRAFFIC CONTROL AND BARRICADE AND C6VSTRNCTION CHANNELIZING DEVICES 1 RC1. J. ANY VARIATIONS 10 THIS TRAFFIC CONTROL PLAN SHALL BE APPROVED BY THE ENGINEER. STAaIPiID nan u.uorw♦sK 4, IAEESS SPECIr IED ELSEWHERE IN THE PLANS. ALL SIGNS SHALL BE THE STANDARD SIZE FOR CONVENTIONAL AMO'. PER THE THDTCO Blnkley8_BerOeld,inc ARY TRAFFIC CONTRDEVICES SHALL PLACED AHD KHOVED WHEN OIRECTEO IN AN ORDERLY WkANER. 1 ALL IEFATRAFFICOL ooaulUnN onUlneaiN G a' TRAFFIC CONES IPER K( 101-141 TO BE PLACED KONG THE ROTTE AT THE FOLLOWING SPACINGS AND OFFSETSH *.np.oes.+.,...nr -HAKIH CONE SPACING STALL BE 40' KONG BRIARCREST OR 145 AHI, 110KOHL BOONVILLE RD (55 NPH). 120' KONG SH JB I Fig HHH). L 10' ALONG BIRO POND RO 145 NPHI. -PLACE CONES KONG LANE LINE TO ALLOW FOR ONE LANE OF TPo FIC AND 01E LANE FON RACE PARTICIPANTS. -AT INTETESECIIONS MERE RIMERS WILL BE TINNING RIGHT, PLACE CONES AT 5' SPACING WITHIN THE LIMITS OF THE INTERSECTION RADIUS. BUFFALO STAMEOE -OO HOT PLACE CONES SUCH THAT THEY BLOCK VEHICMAR ACCESS WITHIN EXISTING INTERSECTIONS. AT DRIVEWAYS. ETC. ]. SIGNS IN ADVANCE W THE RCGTE u L NOT BE PLACED WITHIN VEHICULAR SIGHT TRIAYAES AT INTERSECTIONS OR WITHIN THE PATH OF PEDESTRIANS OR BICYCLISTS TINT HALF -MARATHON AND 5K WTHIN INE RIGHT-W-VAY. O. LAV EKORCEKENT OFFICERS SHALL BE PLACED AT CO'PSKIELD DRIVE. FM U. ANO HARVEY ROAD INTERSECTIONS TO ENSINF RACE PARTICIPANT WEIY AND WINTAIN TRAFFIC OVERALL LAYOUT FLOW. 9. FLAGOERS SHALL BE STATIDNEO AT HINOP INTERSECTION$ AND CCHERICK DRIVEWAYS. WITH PROPER PPE. ID ENSURE RACE PARTICIPANT WETY, DIRECT VEHICLES TO TRAVEL LANE SUET I OITSICE RACEWAYS, AND HAINTAIN TRAFFIC FLOW. N ArwsooI000 fLEANLM RRIVCRI ��f 07019 Ye 1i�i/FOVIL�Qil'� 1.- -THIS TRAFFIC CONTROL IS INTENCED FOR CK TIME USE, FOR THE OCTORER IBI( BUFFALO STAMPEDE HALF MARATHON L 5K. 2, ALL TRAFFIC CONTROL DEVICES SMALL K PLACED ANO INSTALLED IN ACCORDANCE WITH THE LATEST EDITION OF THE TExAS W+MAL ON LNIFORM TRAFFIC CONTROL DEVICES I TWTCO) AND TxOUI StAN ARO DETAILS FOR TRAFFIC CONTROL AND BARRICADE ANO CONSTRUC110N CHAM ELIZING DEVICES (BC). J. MY VARIATIONS TO THIS TRAFFIC CONTROL PLAN SMALL BE APPROVED BY t1E ENGINEER. x. OEESS SPECIFIED ELSEWHERE IN THE S, PLANALL SIGNS SMALL BE THE STACARO SIZE FOR CONVENTIONAL REACTS. PER THE iWTC0. } ALL TEMPORARY TRAFFIC CONTROL DEVICES SMALL BE RACED AO REMOVED WHEN DIRECTED IN ArMANNER.CERLY MANNER. ® HVrrALO SWAMPED & IB' TRAFFIC COMES IPER MY 101-141 TO M PLACED KONG THE ROUTE Al THE FOLLOWING SPACINGS AND OFFSETSi Blnklcy88RF/101d, Inc �— -MVxIMN CONE SPACING STALL BE 90' KONG OR I AACPESI OR 1x5 MPHI. 110' KONG BOONVILLE RO 155 MPH). 120' KONG SH n 160 MPH(, L 90' KONG BIRO POND AO 115 HPMI. ..wnU anUlnnnPa INNENE WITHIN! THEA LIMITS -ATINTEIESECTIONS WHEREL RS WILL BE TURNING RIGHT. PLAEE CO+ESSAATL5' SPACING OF THE INTERSECTION RADIUS. -DD HOT PLACE COMES SUCH THAT THEY BLOCK VEHICOLAR ACCESS WITHIN Ex (STING INTERSECTIONS, AT DRIVEWAYS. ETC. r. SIGNS IN ADVANCE OF THE ROME SMALL NOT K RACED WITHIN VEHICULAR SIWI TRIANGLES AT INTERSECTIONS OR WITHIN THE PATH OF PEOESIRIANS ON BICYCLISTS OUT BUFFALO STAWEOE WITHIN THE RIGHT -(F -WAY. & LAV EKQKErENI OFFICERS SHALL K PLKEO AT COPPERFIELO MIA. FM 6& AND NAPY4Y ROAD INTERSECTIONS 10 ENSURE FACE PARTICIPANI SAFETY AND MAINTAIN TRAFFIC HALF-IMRATHON AND 5K FLM 9. FLACGERS SMALL BE STATIOIEO AT MINOR IHTERSECIICS AO COMMERICAL DRIVEWAYS- WITH PROPER PPE. 10 ENS/RE RACE PARTICIPANT SAFETY. DIRECT VEHICLES TO TRAVEL OVERALL LAYOUT LANE OUTSIDE RACEWAYS. AND MAINTAIN TRAFFIC FLOW. SHEET 2 wrn� v.�lw .w ouc.slm uuo a. uilu v[m x. i�o.<i� •.0 e[ •r now xv[n . w' ®8lnkley&.8axfleld Inc sulanU nnylnonix BUFFALO STAWEOE HALF -MARATHON AND 5K INTERSECTION LAYOUT 1 BRIARCREST AT WILDFLOWER ® BInkley B.Barflele, Inc a.o. nr BUFFALO STAWEOE HALF-h1ARATRON AND 5K Wis. vu.o ..o ola .s ..sso o. oss.o- use 2 Of a �s. a wn.uu . ato nom It i u,..x INTERSECTION LAYOUT x. C. wTs.•u ex as .sac T. . s no' BOONVILLE AT FM 1179 WIE1� v.c1W .w olscxslL..s e[s[o w o[s1w vEEn a ss w rw mwvn[L o rw noom.m.0 ]. [CM[ SI41W S.11 M nC' "NO IRW[xl 1. C1R LKMC[YFMI C[!IC[RSxgL1 KL 1-11M0 11i C,, R .1 .11411'lRwrrlC 10 i q E C[ ICIrIMI ® Bin_klcy& Barfield. Inc mulR ainii Bnw+.ig1[nt •I[, BUFFALO STAWEOE HALF -MARATHON ANO SK INTERSECTION LAYOUT 3 BOONVILLE AT COPPERFIEL 1 v.tlRc uo onRRslas e.ue a oLsla vLLo a a s. rn eoorRn« Re nR r mnl..u.lr }, Cd4 YKIMfi LULL R[ 1�0' 4LY4 I.NLLM\ 5uL\\ . IR.rr IL rLa IR MI(5� � YKIMG .rq 011[MSIOMS a f] MxI. 0.l vlu( sx w Mr. Wool 1. CM Y.CIM Y.0 !C 1104CxG OP JLC[ L Im .Loc ex 10 1.. 1.OACn(x1 «rlCu 5x:11 $'IUw111Me urtR COM mxA (/R CC vi Wt" . I+RnC rLd 87079 10 Blnkley &.Barfield, Inc sulung unylnuns BUFFALO STAWEOE HALF -MARATHON AND 5K INTERSECTION LAYOUT 5 BOONVILLE AT HARVEY < Q v m gr[Sr r. Wy.CWrgM IreM \ -i�rW�ar .1"ftb I[R « Hoot u. u..u.rx aac a w. rorrasr nr .xao afro roto ro a enol[ a[ ..n rpq.r tarn[ cwnr W. n.u[n rn Hoot rvu�w-v ..arc erro roto w �. u .o °:riaucrPp�O ro cwnr.< x..zo rr rot ® Bl n_k_ley 8 Barfield, Inc R IIInA nr�M�, AterrS w Myw�n BUFFALO STAM+EOE HALF -MARATHON AND 5K INTERSECTION LAYOUT 6 BOONVILLE AT BIRD POND T)lE S BAWICADES 1. 411 re 1m [tgllml b. Z. 1.0/11[ .el DHI LI.. 1( IMI IO w,011. M Iry IM ) ebrloet. anon., 01011 mrwwl. b.rlrAeee 6MI1 NOs M mea m . ely. erapa-r. mrle.l, lo,ryr.lw mrq e' ;:tn or rwlplI 14,Imrl,. �. sry.np TYPICAL STRIPING DETAIL FOR BARRICADE RAIL .In, e• m s.Irr.: IR s.IrrM .�rA I�v nli �w rpq na S r . rlm. me. porlwp.. � TYPICAL PANEL DETAIL FOR SKID OR POST TYPE BARRICADES il E..mma, of p alaoq nlynq WII m fl010 Ow. .111.rwxw,tvol Y .Iwrya m m m q.w. Ylr-S CLOSED L30'el - - _ mbO111.Y I. se.lbq bm mr m wul.a S. m,Ic 001rm,Im tact, - � tl m..w .11nbr lb YMImImWpl.rm Ine.,.H, wv, Nlwl YWer BYO., I.u,w r� bo' PIIw,IC,1. \ i PERSPECTIVE VIER Nrmmi„w lr or I.w I Iry mIN1 Iq.l..l. -N PERSPECTIVE VIER y Ho�o1aP°�0Y LEGEND Prw,IC av .l,., n m w.l c,vl..o vow py la' I 8 6 - ® \ ® n or s vlrlp -f ll-lor llyn ..nsrlw vin..x)m.mb. .Im + 6 sor H a. car TI, oa mIn .IM r1 Iv .n.w[ xelr)c ��-. Y $ S'r ggnlp IIP, B>.ImY .xlplp .Iwm .rm, p wnwq m....'p In ,M1 elr.e,lm e. w,V. B ® m plw,m sr m,M1 I. sOmPd .Otte m MM m IrIOwM, .00,. ., sI. Ie I Imr yy /.Ica n, by 1; Ip rylpl In wnm er .Om.. Iry nv..rtl,.1n s a..l so,'.= 9 / .morn 1� ai i o�e1Y• mlm or 3 olmu e/ Is fn, Mlp 1p. S Bm ICOa IPip wll PLAN VIER ® e . m ,m ... tl .OeClllm el.envr. In PLAN VIER TYPE 3 BARRICADE (POST AND SKID) TYPICAL APPLICATION CULVERT WIDENING OR OTHER ISOLATED WORK WITNIN THE PROJECT LIMITS 6' min. 3' of =r nln. 3B� T.-pl, CLtwA .qe.. lYrw, gllml m.l. m a' m.. . o. Y' N m' mlu H-:1 "o )D' "I( 1 lip. ! °"gym" ® siplpu[ .,I. m wwi.O Oa.a.muo }II D oe\ 0 .I.YpI1. .Im 1 V aewll.lpq.11.1 1. x.1il. a 11m rlv. p CIq •mp ♦11 Pon, MI,,Toa' mw M .Ipw11. 4 dlmxw xHsl m. a TRAFFIC CONTROL FOR MATERIAL STOCKPILES CONES One-PTeee cones T[pVIQ YyNlr 20' C"s Nal I oIwe a minimm Ye)OT of 9 1/2 its. 42- 2 -Diets, Cone Yvl I no,e . oinlmn.alall! of 10 Its. intra;, Toss. 1. xmll. m.. oP ' .lm -.. .1. m msosss. 1, mow. Ptl 1 try mlPrr vu wlpn .prlrsl.. Pwr mr.. 3. Ptl'OIIm q.. pp rry p -p1 by p1. 01 Im qp tlla. In oe w0pllmlm o' I.o-ple m11. mn a m. ors.. mm o.l n wgaw .. ow.. } ..0ml Imy rmr 4 otl10.e 4.p rry m.ip Iplrjrl brl In pl W. , a mp. car mw a 1. 1. m lyq orf AH IH ry1Pl,h In op. 1. ala In..xl..lro Im pH p. .. foss m Il.uly pl... ryV m nlPr Pell rw. mlre or ..Ile oY p.bp ..Ilwllw Oom m I Ho 6N.. Iry r.rlwllw mrllr o.l i., 0 .brry .wlw m1.. DIlp atl cast rry .ryir�r,. .1 bglar.l Wlmi.l L.cillmrlm pe.eHa liw L 13e'mY. atl raVIvq MAI M .I 011vei .p. vImWv Is pI1.mKIII. 1ryele m1 . N.0 Im Inlbwelm.,Mm Iaa�.M .ImlplvS .v. mIW plv...l ism -.I r. e. tPwlnpin lti In lml. mmo al�1ti ulm lw'plq.. -11.1 pe.. m. o. m11m1 . for 011 p,lv.. 1. eos. m 1.11, q4r. m.E m.9. beTvl .1. m .1 Im . .1p vd �. THIS DEVICE SHALL NOT H USED d FIX)JECTS LET AFTER INRDI 2014. is 1 }- .3• EDGELINE CHANNELIEER Int. m.lw 1. 1..Ne cal! ry - In m® a . "I.. qel .o ,. oe++up rrOrne m 1.1.1, ,I..em of vv 4 I. w1 mlaee .e w m m vm.mw m .m... •• x. or w.lv call ro. m lew .p ..q.r. Im.. er carne Imoeap m em 1. 1 m qn Or ml loo > ml. bam 1. m so m a a Im .w.plYv m. . m .l.emme .. 1 ,. 2 1 Iq . 1 .u.m 1... r .1 1 .un m os,, w 3 1. PP m1 1 . mm IM1 calm or ,ry .ae Pers. H..Iso, lo 1M1 mlv oI o, o. lo, Iwuw Iv I.n w..nry, 114 rm rlorl vyNwl rs Prlm .p w.lw 4 ..nn Nrw m rm mlm 11 ypl.11.rr1. Ica ...ml.w v% call w r.m-em. I i -ss mors.;, .a ILglq.el Y1.mmI i vlwrlw (S.esm. elwr.lw m.rt .. Ica [q..P1 wIP e.lnlu a1 NI sl BARRICADE AND CONSTRUCTION CHANNELIIING DEVICES 9-01 1.13 (10)-14 3 nDBO ti WORK B' ..R' .> Ip Slm S.gwly en oDp.n. no-pxrm AHEA[ ' s. dBeld I Iwue} Sims PREPARED IW""�- fp111..{ Ile.... Is TO STOP / [R0.1B &U.NG @� TRAFFIC S ITTmd°.. IB"x[x IS.. rola el Ti ONE CONTROL (Lees thon Eno ROAD WORN cxo�x 9-F I �6� I $8R 1 � R I• UE f •gg I • $38 • g gee L I I i n I I i I 101 I I I :P (1-2)1 LANE TWO-WAY PITH YIELD SIGNS 000 ADT - See note 71 C,3.s nDBO ti WORK B' ..R' ANFAO AHEA[ ISx ro.. 31� Wn0ic1lin�mr.l.y I Iwue} Sims PREPARED IW""�- fp111..{ Ile.... Is TO STOP / [R0.1B ISm B. I .B- . . It / 15.. ITTmd°.. l lT1 1:g rola. S L BI I• UE f •gg I • $38 • g gee L I I i n I I i I 101 I I I :P (1-2)1 LANE TWO-WAY PITH YIELD SIGNS 000 ADT - See note 71 C,3.s nDBO ti WORK B' ..R' ANFAO AHEA[ ISx ro.. 31� BE Rq LTI Iwue} Sims PREPARED m .m.... [om11V ryalrlc lld TO STOP / [R0.1B ISm B. LOdr alp °Ibi .B- . . It / 15.. ITTmd°.. 1°wxmrm roe. Dle.TnI nly.. m' ... Ol 'r ,m wl5- xP aro 0 END 1. -1. 21A FEET • / ADAD WORN sa' / .x0.3 Iz0• Eno zBD• ]sx LnD-.D ROAD WORN "'B" 1S' ro' 150'x5o' m xb5'I x95'1 320' 40' 1 00' 1 340' 1 65' I ]W' .a " .9s' a .5' s0' ]xD' :W ]bD• 50 500' Smm. Vml�cl^ T 1111.1'1 tY fpm.l.p. II�NII.p'g11 �a.rrom.'vilylle. Se. e S a 51 R14 ` Rl.xe➢ to glfi•zP le- sd ro. zl R LEGEND .'� ryq ] B>rlem. • Is eMmellxllp pend. �p Xon Rm. v.nlpl. ® qj is a ^•a riolinial"•r"f'wo9oo-a Rq LTI Iwue} Sims E..11 In m .m.... [om11V ryalrlc lld flap OQ ISm B. LOdr alp °Ibi I ITTmd°.. 1°wxmrm elwi. eSpm. Dle.TnI nly.. m' ... Ol 'r ,m I aro 0 I ]p 30 x 19D• sa' 'Z �IQ Iz0• Eno zBD• ]sx LnD-.D ROAD WORN 1S' ro' 150'x5o' m xb5'I to glfi•zP le- sd ro. zl R LEGEND .'� ryq ] B>rlem. • Is eMmellxllp pend. �p Xon Rm. v.nlpl. ® qj is a ^•a riolinial"•r"f'wo9oo-a Rq LTI Iwue} Sims 1 SIQI m .m.... [om11V ryalrlc lld flap OQ rlOp3er MF Lapf I..y.d rov. dm fq..ye OI I. LMq.n e1 iedrll[I R•Ileln pI 011dlliil S•Vea.p Sd.G11VX1 CiL WAG dXI LNOI.TI Sy'rl1'scWL[ - EW 41 J. 1d On I 'BE MI.EO 10 ST W- .Mn " d Im.Onm anp .d Rp-.0 -.111E 16.0 YS W' .IR WI p[p. Or M.I.R... d minlelllp .. SSm. ,%myd Ilv.dmv .will..ORD-l0-.®LO gi...0-.l,gd lI OTmc. gnt, Tam pI Id Ila m RI -x -110.0' .lyl I. IT ..m 1. Tee.. S.. LYef1 All Nrn o 1W aYulO d.'I'- !r cYl d Etll.)pW ]e .e I W Idl In mba .1 Ins v pT tld e.mu/. .l.rya.r mvvlr pneerllq Id df, -T, pyllll or d a.. 11 .yap. v. m lq� rl.ynI M rw pf x..111. r.mir. . Diml. n. rT. 10 1. In o1-, Ird Op.p 5 6 cirpy. y pR. lixl.ro dr1d. Itlry N Yp.n.wp Iy :d S0 1.111.. IW. 6..mlliwl L.ab. l.. .,In ry4 ry d p.m .e w .ns map wlm. d.1 P. row ✓an In yM 10 y01.1 .1. p. ryys. TCP (1-70) -11[10- .Ia 1,011. wlrol , d mea m yolpl..fn m ..., ron -I' "On, I..m.. Iv 11.11 Is yam Ts1 . ey+c. Yo.le d %war r clay of W. ..yin Ted , .eygp d:n 1 lm ZM MT. .Inlm d ro l..1. .p Als, I. R1=x'TIE(D- eIT.I In RLxT' n.l.q 10Pl. WWIK TWFIC- Discus .11 d 01m m a ms9l pl p I Iml l 9. L sQRsR-.-I. IvQ Il 1.1.11 Old dlw..I pinI.11m To .,,.I lr.11lC _ lo. L.ln OI V..w. Yp.IO d bY.e d ly TI ... I . ".0 . le roB 31A 11. II ld p. µL2. 1. I.l.-, 1plm.lpl y llpl p Id .1111 CIO-. • .l. d IMrobO In ydr 1p .oll,10 pep4Is .lpmlm .IPI elO.Ld 1p ld .Iger . p on• OI .lgdp ..1c'.. P.." ..I. obM.. Iz. L1gr.l Izllp 111.1 T Id Mlm..ld q o- Tnlp M9. p of 1pl ra 1. I.Iry .relnG . s,sr. by ed L.Irep. I J. Il ly....1.-x.-VOPMgpal.. 10 n .... ..vnl I'm .1. I I.I.p .p A1pJcy .I.mlly.6 M. . KB Ly, i s nzc.1. TCP (1-2b) .B" ..B - "ITS. ONE LANE TWO-WAY CONTROL WITH FLAGGERS li Lce LpS� "s �.wpl .u.ulp ��`� 1 Iv rymlti p...l1e MC m .m.... [om11V s. .. ,I:.. aX ITTmd°.. LERERAL TOTES 5Q. elwi. eSpm. Dle.TnI Err, cm. e. SV . m' ... Ol 'r ,m Bill - aro 0 ]p 30 x 19D• sa' 'Z 1D' W Iz0• 9D' zBD• ]sx 60 1S' ro' 150'x5o' m xb5'I x95'1 320' 40' 1 00' 1 340' 1 65' I ]W' .a " .9s' s4 .5' s0' ]xD' 19s' ]bD• 50 500' SSD' 500' 0' 100' 55 L.RS aS0' 805' 550' 95' 110' 500' 295' .95' 50 600' 660' ix0' 6D' 1x0' 600' 6a 650'x00' ro zSD' lao• eoD' 110' !s Iso' ers 9DD' 11 n ' 150• 900• "0' s.o' 1 Bxo MF Lapf I..y.d rov. dm fq..ye OI I. LMq.n e1 iedrll[I R•Ileln pI 011dlliil S•Vea.p Sd.G11VX1 CiL WAG dXI LNOI.TI Sy'rl1'scWL[ - EW 41 J. 1d On I 'BE MI.EO 10 ST W- .Mn " d Im.Onm anp .d Rp-.0 -.111E 16.0 YS W' .IR WI p[p. Or M.I.R... d minlelllp .. SSm. ,%myd Ilv.dmv .will..ORD-l0-.®LO gi...0-.l,gd lI OTmc. gnt, Tam pI Id Ila m RI -x -110.0' .lyl I. IT ..m 1. Tee.. S.. LYef1 All Nrn o 1W aYulO d.'I'- !r cYl d Etll.)pW ]e .e I W Idl In mba .1 Ins v pT tld e.mu/. .l.rya.r mvvlr pneerllq Id df, -T, pyllll or d a.. 11 .yap. v. m lq� rl.ynI M rw pf x..111. r.mir. . Diml. n. rT. 10 1. In o1-, Ird Op.p 5 6 cirpy. y pR. lixl.ro dr1d. Itlry N Yp.n.wp Iy :d S0 1.111.. IW. 6..mlliwl L.ab. l.. .,In ry4 ry d p.m .e w .ns map wlm. d.1 P. row ✓an In yM 10 y01.1 .1. p. ryys. TCP (1-70) -11[10- .Ia 1,011. wlrol , d mea m yolpl..fn m ..., ron -I' "On, I..m.. Iv 11.11 Is yam Ts1 . ey+c. Yo.le d %war r clay of W. ..yin Ted , .eygp d:n 1 lm ZM MT. .Inlm d ro l..1. .p Als, I. R1=x'TIE(D- eIT.I In RLxT' n.l.q 10Pl. WWIK TWFIC- Discus .11 d 01m m a ms9l pl p I Iml l 9. L sQRsR-.-I. IvQ Il 1.1.11 Old dlw..I pinI.11m To .,,.I lr.11lC _ lo. L.ln OI V..w. Yp.IO d bY.e d ly TI ... I . ".0 . le roB 31A 11. II ld p. µL2. 1. I.l.-, 1plm.lpl y llpl p Id .1111 CIO-. • .l. d IMrobO In ydr 1p .oll,10 pep4Is .lpmlm .IPI elO.Ld 1p ld .Iger . p on• OI .lgdp ..1c'.. P.." ..I. obM.. Iz. L1gr.l Izllp 111.1 T Id Mlm..ld q o- Tnlp M9. p of 1pl ra 1. I.Iry .relnG . s,sr. by ed L.Irep. I J. Il ly....1.-x.-VOPMgpal.. 10 n .... ..vnl I'm .1. I I.I.p .p A1pJcy .I.mlly.6 M. . KB Ly, i s nzc.1. TCP (1-2b) .B" ..B - "ITS. ONE LANE TWO-WAY CONTROL WITH FLAGGERS li Lce iman.. �Imw'i.X..J. dcl.ic yelp. o 1. • e- .. ,I:.. oe I. In1r.e aolp. .e 11 LERERAL TOTES 5Q. Err, cm. e. SV . vp 1. lsna Ina. aro 0 .. reins awrrnenl or %ramoo prim rNr4q pyp M.b. TRAFFIC CONTROL PLAN ONE -LANE TWO-WAY TRAFFIC CONTROL TCP(i-2)-12 TO 11-4n1 ONE LANE CLOSED TWO LANES CLOSED LYIJ-IP 1 [ IL• rvI.f• 3rd TT roN 1 31A LEGEND ®rrY. lype ] Borrlcam l.f&IL.NIN Ip,�Ifl...... iiY air:.. it c"O"Ol lzlrp Oe'l C Ill Sol Y•nl Cl• ® Yl .1. .1 fol lit}fpIIM 14Vrlpp {rpYllrq Arra. Bo9a M :Il P -I . Clggp(plp 1bYppe slpn IPCV51 i 51 {/r 40' hplllC [la Flop QQ {Ipq}f p lamrlp l.f&IL.NIN Ip,�Ifl...... iiY air:.. it S(mrryryLW lmp pI51P fb+�llxlry ro S,W.Ip ap mn plow. "6" 1 I JO p 150' 165' 160' 30' ED' 40' W 35 NO L• -g- 60 205' 225' 245' ]5' TO' 160' 120' 265' 295' 320' 40' 00' 2.0' 155- .5 450' 495' 540' 45' 90' J2' 195' 50 500' 550' 600' S0' 100' 400' 2.0' 55 LIPS 550' 605' 660' 55' IID' SOD' 295- 60 600' 660' 220' 60' 12D' 60o. 350' 650' TIS' 280 65' 130' TOD' 410' 65 lD 100' Tl0' 8.0' TO' 1.0' BOD' 475- 77 250' 823' 900' 75' 150' 900' 1 540' iF cori,el I., SON. QrIY NI I., Iel'l IN, In+e peen I. OIf, L -LOIN It o1 T®O.IFII 6.610111 Of 011eeflFll S-NateO SOOopll TYPICAL USAGE tol• —T oNwT LIY INILB[ol•I[ LIWG R01 DuunpN vmrta sunww+ sunwwy I I GENERAL NOTES ir lop OI,. Ip .Iw M11f. po•1 ar. NIQUIRED. u l LOrnc fMlN, ones mOM1nlp s. N[a1Rf➢..oYpe IN. .1. .11n fn WOpl. sllal q' n willp In IN .'ar, v IO I..N linlvrv+e —1 lln OpOIN of IN Irylr, 1 IN LRD 1, -PDI, — YSrb' W.",, Y f.npip 1, IN Al 01 IN 1. 1. Ine 1. Iso .1. O.. No . YMICY .IM 0 1. OW Ip n . Il llp 11 l n p[III0.0 s0 to IN MI In — OI Iro Op 01 .....11.1 tnfYlY Mlpllrq IN oQf. o' o llry e1 IN \. It .. ON ro Iogpf neem .fay o""0" PF NNI NN f.ylM1 IN "Ol —it. I ONS- In w. Iyn J Sol IOV.. o .1l Ov.or I[Ilq O.+Ins @/ n .,psf llulp fv IN Ley. Ytl11""N 1.W "ll). s. NTMol lNOY.nlcl.s.11. 1Ws to, of NsillveE OII IN pOM Wlw. N.1 10 0.. IO ynr Y of .Ibr pY sNool In v.a pp�ll DIO�p In Iti cleew I� ryVI01N'ol I volIN �IpIN 1� TCP 11-401 I. SNr. IrO111C I[ wrplp ONr O T.I IP conn ll•. Ulmyllilp al 2,A Ill Ylvple I - q{ 1-1I1O YwIO to •pOyn m Iol Ot20' V Is' Ir Opllp [pYpS O. 55 NO O IIOv.. Iw .,l Y411oN. of 'l •�aN •pp mYA ml[n pin fo .1, 11 In. lo,1 . or to'l llp �.hIm IN —1. rO a. LO Y. JpW 116.D.5 a1pD.im6r a r{DT1fparla m Will Oltoo Oo Will TRAFFIC CONTROL PLAN �°`w .lrlcflm In..1vt. :p.allC ofpi . f.ylfOmn..or LANE CLOSURES ON MULTILANE CONVENTIONAL ROADS 1N pfOlpl OENCP4 NOICS rn 1 r� sox. TCP ( I - 4) -12 6mr1OpL, slaty Oe Ifo1(IC bell q. I. W! Man. 191[ ROAD �IV 4�4? WORE ORO -10 AHEAD Gfi' r AB' Irlm.� LG mle 11 T vlwo-; "n I... nlpl m.a.n� .rme IIOI.L. 15N aelL ! L 61— 4 � B' � ROAR WRRRI�I�I^I^I =a'V iY iP TCP (2-4o) ONE LANE CLOSED 2G' WORK. 11 RE LEGEND ® lyw 5 B>ric[b • • [Mnyliprq 0.vIwG Noy Wk vMlCle ® Iryt%IpntCY IIWI irolls IW.rCD lanilp 4rrw eGSD M � ra,mn CMpmIG Ieeeaa s,w D6n1 s1M 1 120' Lamm nw Q rlm Rp rlDpa. ' Yiie bBu6 swu+ [01 unw[ow[ o�.i.m . ,mlr .R.alry im onmAW= sew•,n lea... Illnlm um,...G Im..11Tam smel.n m Ir sam ° 50 I I 150' IBS' 'S. -I 30' 60' 1 120' 40 40 L. 600 265' 225' 245' ]5' 10' 160' 120' 120 265'1 295'1 520' 40' 1 e0' 1 240' 1 155' 45 L°A' 495' 540' 45' 90' 320' 195' 50 00' S0' 100' 4W' 200' 55 L•e560' 55' 110' 500' MS' 0' 60' 120' 600' 550' fi0 OO' ws?qw 65' X. 200' 410- 65 70 40' ]0' 140' 600' 1, - 5' IS ?5000' 15' 150' 900' 540' • CmvMllyCl Ram• 6.IY AN In, IGw'. Igoe peen rgMea a11. L•1vn,n OI Tm 1111 e•elprn o1 Olrmrlrll 5•PoGrea SomCl Wll TYPICAL USAGE bBu6 swu+ [01 unw[ow[ L no, gPL+la s11+IgYRr rt1N I'll [O RAT 11.11 R, I I GENERAL NOTES in4a Gnmw ,o ow e.f. •Q5 s. RLmI¢p. . •u LDrnc mllol gGla. luuua,n s. mmlmD.. m M1 .Im m ,nmDl. .,eel m, a mtnn re, Gram uu v°� in , mw, s rs rarlry mmr4mv qxem me..a m. fry1 ].m 11 DO In, mom 4, is AAAD.mi..: cal lca,lw. •.n ear morn Glw n• M1r u..a Iry al Grw IGwv .w a Oma An mG .Im ra. rnl.r Ism An D n16.]u nml.,Mml mm.. s ]o 1.. 1" p1e-1 tm dm a worIMcaINlla 1narICoInCr ,a Ml D .1;1 DI 1M1q.T11 ,qvr0ry1 .,.lmmYawGIlr .11lm..uC qG IIImpI.p0 SrIms IM qn"In °In InnaIgtlDapmlvalnagrwlpG,mYN.ana,> r ] emnl nrmlnfN Is new Snut. rM1Gle MI lYl. A. I. q 1 1 mvn n9�.YNcln.i IIWga rm.D In emlc Ia Vdlir y o11 ,a vf¢G.ryG, ID ,mu Yqn n Vhf D GIaGr vG Gay. rcv Iz dam ,n 1. m•a IV D LN Iv. .. O]0.]a'L[I1 IO[ OOSLD•..p cal l a ns en mm ff.. D°.Iw. cal I a n am 0 D l l re r ,M1 q. "'1 r..1 mm.lm rrprnc drn ,n mw epva DI6.0 m ,M1 G°rlaw IDe M1v Iro .m DI rro ryfalm TCP 12.4D1 A. rAr Wiv Ne, I— vlsG ,rorf lc 1. GLG[,n Aq G"..mn rl11 nq.ltrlm avlm elm cava. , , LarIG .rola a .owe m .. or 20•vl5'NDarn .o4.m Ar. Is.m a.M1.," Is 1a 1.n,lw.m :1l1. vera E 1. Im vGD In qL I.T. 1101- Vrla.. In, I. I.. IV le Vn DI glll lt,lry v.IryG. ml Ia e,ln vt iv.. T6+05 LFporl]14yY Of TrMlpO-I011m rdnrOmObn OMNn >'m Glrmrlm TRAFFIC CONTROL PLAN InYMn. 'DK"° rGmI. LANE CLOSURES ON MULTILANE 113n Ica con W ;D eT CONVENTIONAL ROADS ,M1 ra]nr �r AS :°=qlm, TCP ( 2 -4) - 12 oro varllG +mDl a«,r Ise, xVall,q. ® m I ..1! tl) •l �m u DEPARTMENT: MEETING DATE: SUBJECT: C2 I BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM Road & Bridge October 10, 2017 Private Property Access Request permission to enter private property owned by Kathy Jane Martin Trimble on Merka Road 0.45 mile southeast of Old Reliance Road. County will fill in old pond and cut down dam for a more manageable ditch back slope. Work is being done for future improvements to Merka Road. Site is located in Precinct 2. SUBMITTED BY: (Z)" -d W- W-" Darrell W. Kolwes Right of Way Agent ACKNOWLEDGED BY: Precinct 2 This request is. APPROVED /❑ DENIED by Commissioners' Court I :) . L) — Duane Peters, County Judge Date: to /l0 /r Vol. p9 S' ... E. Duane Peters Brazos County Judge Steve Aldrich Commissioner Pct. 1 Sammy Catalena Commissloner Pct 2 Nancy Berry Commissioner Pct 3 Irma Cauley Commissioner Pct 4 IV \yl 0 BRAZOS COUNTY PRIVATE PROPERTY ACCESS FORM OWNER(S): Kathy Jane Martin Trimble (254) 715-0677 ADDRESS: 317 Cranbrook Drive Woodway, Texas 76712 Brazos County Road & Bridge Dept. 2617 Hwy 21 West Bryan, Texas 77803 Office: 979.822-2127 Fax: 979-775-0453 LOCATION OF WORK: 0.45 mile southeast of Old Reliance Road on Merka Road R13783 — T. M. Splane Survey, A-53, Tracts 35, 252.4 acres DESCRIPTION OF WORK: Request permission to enter property to fill in pond and lower dam to a manageable area for ditch back slope and fencing on Merka Road. Additional Comments: MAINTENANCE: Yes No X IF YES, ESTIMATE FREQUENCY OF MAINTENANCE: NA I (we) the undersigned owner(s) grant permission to Brazos County the ability to access the above mentioned private property for roadway maintenance purposes. Owner's Signature: ( Date: e thy aqe artin Tr mble Gary mold Darrell W. Kolwes Road & Bridge Administrator Right of Way Agent Fol . Ps - f W -OA-- BRAZOSCOUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT Road and Bridge DEPT. NUMBER 56001000 DATE OF COURT MEETING: October 10, 2017 ITEM: Consider and take action on the Final Plat of Ada Estates: Block 1, Lots 1-9: 9.506 Acres: T.W. Blake League, A-6: Brazos County, Texas. Site is located in Precinct 2. SOURCE OF FUNDS: N/A NOTES/REQUMEMENTS: • Owner: Alice Rogers Enterprises, LLC • Engineer/Surveyor: J4 Engineering/Surveying; Kerr Surveying, LLC SUBMITTED B i - 1) Gary Arnold County Road Administrator This Request is Y' X' D / D [ by Commissioners' Court Duane Peters, County Judge lobs) III Date Vol. BRAZOS COUNTY COMMISSIONERS' COURT ACTION FORM DEPARTMENT: Road & Bridge MEETING DATE: October 10, 2017 SUBJECT: Utility Permit — Frontier Communications Consider and take action on the Frontier Communications utility permit to conduct 2 — 60' bores under McAllester Lane in order to relocate 315 feet of 25 pair cable to the north side of roadway. Frontier is relocating the line to avoid County's work area for future repairs to roadway. Site is located in Precinct 4. SUBMITTED BY: Q L, -X - Darrell W. Kolwes Right of Way Agent GED BY: Irina Cauley Commissioner Precinct 4 This request is "PROVED / 0 DENIED by Commissioners' Court 1;, L � � 6 -== =, Duane Peters, County Judge DATE: lobb k? pg I 23 NOTIFICATION OF. PROPOSED. INSTALLATION AND/OR REPAIRS OF TELEPHONE FACILITIES AND DESIGNATING PLACEMENT OF UTILITY IN COUNTY RIGHT OF WAY TO: THE COUNTY ENGINEER OF BRAZOS COUNTY, TEXAS Comes now FRONTIER COMMUNICATIONS CORPORATION [company name], hereinafter referred to as "Company" a TEXAS [state] Corporation, with authority to transact business in Texas, acting by and through its duly authorized representative, and hereby notifies the County Engineer of its intent to lay, construct, maintain, repair and/or operate a telephone facility under, over, across and/or along certain County Roads as shown on drawings and diagrams attached hereto and said location described as follows: Beginning at a point approximately 475' west of intersection of Mcallester Ln and Stewarts Meadow Dr. Frontier Communications will bore 60' under Mcallester Ln to N side of rd. From this point a 315' bore will be made 3' from the edge of the ROW west to a new pedestal location. A 60' bore will then be made under Mcallester Ln to S side of road to an existing pedestal. A 25 pair copper cable will be placed in bores. 1-1/2" interdict will be placed in bores under roadway. This project is to replace section of cable washed out during Hurricane Harvey. Moving cable to N side of road will allow county to make repairs to road without conflict with Frontier buried cable. The location and description of the proposed installation and appurtenances must be fully shown on detailed drawings attached to this Notification. The Company shall commence actual construction/work in good faith within 60 days from the date of said permit and shall complete said construction /work within 30 working days. (COMPANY MUST FILL IN). If such construction is not begun by the 60th day, Company will be required to provide a new notice. Company declares that prior to filing this application, it has ascertained the location of all existing utilities, both aerial and underground, and the filing of this application is prima facie evidence that the proposed installation will not conflict with any existing utility. A copy of this notice shall be kept at the job site any time work is being performed. In the event of deviation from this notice, the Brazos County Engineer's Office or its designated representative will be notified as soon as practicable. Approval of County Engineer's Office may take as long as two weeks after complete application is received. Vol: Pg Failure to notify the County Engineer's Office within 24 hours of beginning construction shall constitute grounds for -Job shutdown. By signing below, I certify that I am authorized to represent the Company listed below, and that the Company agrees to the conditions/provisions included in this notification. FRONTIER COMMUNICATIONS CORPORATION Company Name Brenda Vaidak By: Signature Supervisor -Network Engineer Title 301 Industrial Blvd.. Bryan. Texas 77803 Address 979-821-4770 Phone Number Brenda.vaidak@verizon.com verizon.com Email ACCEPTANCE OF NOTIFICATION Brazos County offers no objection to the proposed location of the utility in the County right of way as shown by accompanying drawings and notice dated Sept.. 28. 2017 _ except as noted below: (Month/Day/Year) ME or 5 c ase EXCEPTIONS:y tis QO 5$1 �Ie' cam/` 0, V01.q — _ Pg —/E 7 E a { xex+ a x. 7 E a xex+ a x. ;S 4 � x ? v a c r P� 1 t � y } 4 � x City of Bryan ArcGIS Web Map - Streets ❑ Kurten City Limits Property Lines Brazos County Boundary Bryan City Limits College Station City Limits Nixon Valley City Limits 0 0.05 0.1 0.2 km Baamas: Esri, HERE. Delonne, Irammaq Hcrement P Cmc. GEBCO, XGS. FAO, NPS, NRCAN GacSwe.IGN, KWeAlrNL Orlean Smvey, Esri Japan, METI. Esri cHra (Hoeg Kprgl, .3stcpo, Mapmylr4 a, Cp StrectMapwniriW Icrs, �d Pie GIS l er Cmomerety Cay d Bryan GmgrzpKc Intamna:bn Smites G / y �PrRelererce Ppryrnes Only-0?Ot6CiyU &yat Taxas Vol. _ P9• �%L1 TYPE: TEST: dB @ kHz I \ mcALLi UNITS /ACCT CODES 2423.101 SPL HRS 24 \ \ '50 HARVEY 2017 TKT # 825 NUMBER: GARY Vol. 7l�' P9• �L— -----.BRAZOS- COUNTY -ROADWAY SAFETY -AND ROAD ._ PRESERVATION STANDARDS FOR WORK CONDUCTED IN BRAZOS COUNTY RIGHTS OF WAY A. General Requirements 1. Adequate drainage shall be maintained in ditches at all times. 2. Permittee will use best management practices ("BMP") (EPA and TCEQ both provide lists of examples of BMPs) to minimize erosion and sedimentation resulting from the proposed installation. 3. The permittee shall take precautions to avoid damage to property. All County Right of Way and property shall be restored to its original condition, as far as practical, in the opinion of the County Engineer or appointed representative. 4. The construction and maintenance of such utility shall not interfere with the property or rights of a prior occupant. 5. Permittee shall not interfere with other utilities located in the right of way. In the event damages occur, permittee will be liable to the County or other utilities running through the right of way. 6. County Engineer shall determine whether or not permittee's plans shall inconvenience the public. If it is determined that inconvenience to the public exists, then the County Engineer will decide whether such project will be allowed or if an alternative exists so as not to inconvenience the public. B. Safety Requirements 1. Proper traffic control measures must be put in place prior to beginning work and remain in place during the duration ofthejob. All traffic control measures must follow the Texas Manual of Uniform Traffic Control Devices (TMUTCD). See Traffic Control Requirements below. 2. During construction, all safety regulations of the Texas Department of Transportation shall be observed. 3. Permittee must take such precautions and measures, including placing and displaying safety devices, as may be necessary, in order to safely conduct the public through the project area. Company shall provide flagmen, signs, signals or devices necessary to provide complete safety to the public. 4. Adequate provisions mustbe made to cause minimum inconveniences to traffic and adjacent property owners. 5. No cable, conduit and/or pole line shall be laid, constructed, maintained and/or repaired so as to constitute a danger or hazard of any kind to persons or vehicles using such road. Any poles placed in the Right of Way for future installation shall be placed at the back of the Right of Way. Exceptions may be approved by the County Engineer. C. Traffic Control Plan 1. A traffic control plan, pursuant to the TMUTCD or Engineered Traffic Control Plan must be provided for the following: a. Any construction (i.e. pit, excavation, hole) left open overnight, requires specific nighttime traffic control measures pursuant to the TMUTCD; — b. -If constructionis within -ten (10)feetof the roadway; or. e. Any work performed in the road right-of-way; 2. Plan must be attached to the permit and kept at the job site anytime work is being performed. 3. Plan must set forth the time of completion for the job. D. Design Standards 1. All overhead installations shall conform to clearance standards of the Texas Department of Transportation and the pole be placed in the designated area for power specified as set forth in the Texas Utilities Code, Section 181.045. 2. All pole installation (including lighting) shall be placed at the backside of the Right of Way to ensure safety to the public. Any pole placed in violation of this requirement will be required to be moved to the appropriate location at the company's expense. Exceptions may be approved by the County Engineer. All underground installations shall (these are minimum depths — utility may place deeper): a. be placed at a minimum depth of forty-eight (48) inches below the top of the pavement; b. be at least thirty-six (36) inches below ditch flow line when installation is within the area measured from top of bank to top of bank; c. be at least forty-eight (48) inches below ditch flow line if low pressure gas or petroleum lines. For high pressure gas and petroleum lines, see High Pressure Pipelines requirements listed below; d. not be closer than ten (10) feet from the edge of pavement. Exceptions may apply in rights of way of less than 60 feet. 4. Water Lines: All water lilies must be a minimum 36 -inches below the ditch flow line and cased. Waterlines shall be cased if crossing under the roadway. 5. Utilities in all new developments that have 60 feet or greater of right of way shall be installed within designated locations based upon the type of utility. The locations shall be as follows: (measured from back of right-of-way). Power— 0 to 2 feet, nominally 1' Phone — 2 to 4 feet, nominally 3' Gas — 4 to 6 feet, nominally 5' Cable — 6 to 8 feet, nominally 7' 6. Utilities with less than 60 feet right-of-way in all new developments shall install the utility in a similar manner as referenced in No. 3 above; however, the County Engineer or its designated representative will provide final approval of each utility location. 7. The length of any trench to be opened in advance of the pipe, conduit or ducts may not be longer than 400' if left open over night or unattended. Crossings under a county road shall: a. be bored or jacked. ABSOLUTELY NO OPEN CUTS WITHIN COUNTY ROAD PAVEMENT; b. be pressure grouted for the full length of the crossing if the annular space between pipe and casing and soil exceeds one (1) inch. Brazos County must be given 24 hours notice of pressure grouting operations and have the opportunity to have an inspector on site to observe pressure grouting operations; Vol. G / p ,( G .+,1- ._. c. . TxDOT Standard Specification Item 476 shall be followed for all boring, jacking, tunneling and joints. 9. Bore Pits: a. no pits shall remain open longer than 2 days; b. all pits shall have proper traffic control measures in place. See Traffic Control Plan listed above. c. pits shall NOT be located within ten (10) feet from the edge of pavement without prior approval from the County Engineer or his representative; d. when pits are to remain open for more than 8 hours, due diligence will be used in protecting the spoil pile to prevent drainage problems; e. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity; f. based upon soil conditions, the County Engineer or his representative may require pits be placed further from the edge of road. 10. Any installation within ten (10) feet of edge of pavement shall meet the following: a. location must be approved by the County Engineer or his representative b. backfilled with cement stabilized material. c. based upon soil conditions, the County Engineer or his representative may require shoring to protect pavement integrity. d. all excess water and mud shall be removed from the trench prior to backfilling. Any backfill placed during a rainy period or at other times where excess water cannot be prevented from entering the trench will be considered TEMPORARY and shall be replaced with PERMANENT cement stabilized material as soon as weather permits; e. all disturbed base and pavement materials shall be removed and restored to the satisfaction of the County Engineer or his representatives. f. no side or lateral tamping to fill voids under the base and pavement materials is allowed. 11. Company must be careful to not jeopardize the slope or integrity of the shoulder of the road. In the event Company damages the slope, shoulder or any other portion of the right-of-way, Company will be responsible for repairing the damage and replacing the right-of-way to the condition it was prior to commencing construction. 12. Operation of construction and/or maintenance equipment on the traveled surface of any improved County road will not be permitted, except in an instance whereby the laying, construction, maintenance and/or repair of cables, conduits and/or pole lines cannot be accomplished by any other method and in this event all such equipment shall be of the rubber tire variety. Appropriate traffic control shall be provided meeting TMUTCD requirements. 13. In the event said construction and/or maintenance and/or repair requires Company to remove, cut or jeopardize any section of the road (asphalt, cement, road base, etc.), Company will be required to provide a performance bond or letter of credit securing necessary repairs. Said bond amount will be determined by the County Engineer. 14. The applicant shall submit a letter of "No Objection" from the Army Corps of Engineers for all designated wetlands and environmentally sensitive lands. E. Emerkency work 1. In the event Company is required to perform emergency services, that requires excavation in a County Right of Way, and unable to notify the County Engineer prior to conducting emergency repairs, Company shall notify County Engineer within 24 -hours of beginning construction/repairs-This-will-allow-the - - ---- - - County Engineer's Office an opportunity to inspect the site to ensure the integrity of the County Right of Way and traffic safety controls used. F. Repairs to evistine facilities 1. Maintenance and/or repair to existing cables, conduits, and/or pole lines which require disturbance of the soil, shall not be performed until plans describing such maintenance and/or repair have been approved by the County Engineer or its designated representative and a permit has been obtained. G. Relocation of utilities 1. When and if the County Engineer determines that it is necessary for the construction, repair, improvement, alteration or relocation of all or any portion of said road, any or all poles, wires, pipes, cables or other facilities and appurtenances authorized hereunder, shall be removed from said road, or reset or relocated thereon, as required by the County Engineer within a reasonable time as determined by the County Engineer and Utility Company, and at the expense of the Utility Company. H. Hieh Pressure Pipelines 1. All utility Permits for high pressure pipelines (generally 60 PSI or greater), whether pertaining to controlled access or non -controlled access installations, should contain the following additional information in the description of the permit. -diameter -wall thickness -material specification -minimum yield strength -maximum operation pressure of the pipeline 2. With the exception of the maximum operation pressure of the pipeline, this information is to be supplied for both the carrier pipe and the casing. 3. Assurance must also be given that the installation material and design meet the minimum Federal Safety Standards for Liquid and Gas Pipe Lines. Assurance must be provided on company letterhead and signed by an authorized representative of the company. 4. Petroleum Pipelines: Depth Tvpe of Pipeline (below deepest ditch grade) Special Requirements Encased Pipe Less than 10' Must be covered with concrete pad at least 36" deep Encased Pipe Greater than 10' No concrete pad required Non -Cased Pipe Less than 10' Must be covered with concrete pad at least 48" deep Non -Cased Pipe Greater than 10' No concrete pad required Concrete pad shall be minimum of 3" thick and width shall be pipe diameter plus 18" minimum. 5. Under no circumstances will a pipeline be installed parallel to a County Road within the Right -of - Way. Transmission lines have been determined to be petroleum pipelines (which includes natural gas lines) and shall not be parallel to a County Road. 6. Natural Gas Distribution is a line that serves the final customer. m fl0A0 IIOPK c'M.10 ANFgO B' Y ➢,' If1aC,- See roto If a. I Y I I I I I I I I I I I I I I � I I V ar�%I �IQ Scart I TCP (2 -la) WORK SPACE NEAR SHOULDER F nventional Roads I: m TCP (2 -lb) WORK SPACE ON SHOULDER Conventional Roads �_ iive ] Bmrlm_o' .._ 1 - WM Wk Vmlcle ® i1lrtk Muunlp0' ,H➢ivictw liu➢1 ROAD. loo [. Ne50mq .11 sim Traffic Flu, I WORK a° , I 35' 70' ANFAO 20' 10 60 365' 395' ]$0' ➢0' v 240' 8 95 N-,. ➢50' A95' Sf0' 1 so- Q O TO x A6• S Gil n,➢ . SOY 55a' 6W' RD ➢MI011 fl0A0 IIOPK c'M.10 ANFgO B' Y ➢,' If1aC,- See roto If a. 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N 1u➢vat.o Al m{so, i.:o p aI L At l YCNIe m11m1 .1. w OrofM rm 1M .I... ➢ydl N, M Ntta➢ Nb, eMeO In IN E olmf. c !w rMlm mlmcvlc➢ w r1m W V➢nG M IN fKlmw. .,. S.Noll 1. m,miol ` 16 m of«W a W.I— a! W fM fou ' muni xe.vb➢1 9aln 161.1..1m i. ow NN IMwtty rof➢tW, floC,iM. ISaO Mf0➢ ➢ L 5 ewl ll➢tiAi or ➢irc0, 01h. A Ackr YMl➢10 vltA v 1W 4W IO M ue➢ ooliue 11 . W M011,os< 3] Iv i W re,l In vJrvn ➢r I0, lNo of vw aoory— vlll'mf uwl,ly elfin ln0 M0 imr of W rm] m rmN VWrNI11. rreglm IN ,ralllomimfl➢I 11..1', Ill olvw, 7ym 3 Pyle m qtly elrm➢II,ln7 mrlm➢ qy M i a0➢HMW K! 1m PVL Ymla➢ Q NL ` 5..111 cl 4 . YNI<lo➢ rim 1»a mr n L l!l. of IN oc+ro alfa Ikx, t➢ Mbm O:'4 N vb 10 poitcl e,ldr q M(Tq. $ I G Y➢ IMS -11 N, tlaltry M m ol.t y hIoN11 e,�-➢➢un1, atl C� Ire.+Ab e h o Prelro .➢rP .ullew➢a ala ewtpmrt .14 ro ee1w non IN r1➢m er,y II- m➢ . Ima m lee W. .'l . a o L Mi-, •Slbl m RAY- am, rty to v9w ti, wNA or MI -10 '000 RRA IIUp' 0,ra for YmNz a M m cmmll:cNl rm{roys � ra vnPlmrlm a minlnmv raatra➢I ✓.rk. ,,,.:Irl➢ prvlM reNlrcalle !a- N%m ventalee m1 00 raM I I tM y01%I 4F,SA,1 A'1iE, ! It® 502. MOl ENO I ROAD Bcricse➢, ,Ipa ma iralrlu lnO AOAO WOKK Q I WORK AHEAD TBxat Diiarfmad Ol TrOAolporl011M ON -3 ® ➢B' L 2➢' TallfaOW TI4n ISn m,➢ 31A Ry.A„O TRAFFIC CONTROL PLAN so➢ m9e ,) TCP (2-1c) WORK VEHICLES ON SHOULDER Conventional Roads TYPICAL USAGE CONVENTIONAL ROAD SHOULDER WORK TCP (2-1) sHNr wY117L01 ]x1WIFL u,[ Lpv4 tON K61LE xvAnw snnay.Ar iw1 RmouAe nxTlawi I J J -12 z� The State of Texas, County of BRAZOS We, the undersigned, as County Commissioners within and for Brazos County, and the Honorable Duane Peters, County Judge of Brazos County, constituting the entire Commissioners' Court of Brazos County, during a regular meeting of said Court have examined the foregoing report and have caused an order to be entered upon the Minutes of the Commissioners' Court of Brazos County approving said Report as presented and submitted as true and correct by Laura Taylor Davis, Treasurer of Brazos County, as provided for in the Revised Statutes of the State of Texas. (Texas Local Government Code, 114.026) Witness my hand this '45:11 day of Cc (Jh�A.D. 2017 Karen McQuee County Clerk, Coudy of BRAZOS, State of Texas Examined and approved in open Commissioners' Court this day of Duane Peters, County Judge Steve Aldrich, Commissioner Precinct #1 Sammy Catalena, Commissioner Precinct #2 Treasurer's Report for the MONTH AUGUST 2017 VCR, L p9. Q Nr AUGUST 2017 TREASURER'S REPORT FUND NUMBER&NAME CASH BALANCE 7131/2017 INCOMING FNVESLEDTEXPOOL INTEREST - Aug SLB -TOTAL DISBURSED CASH BAIANCE 8/31/2017 INVESFED OCACCT.BAL. 8/31/2017 0100 -GENERAL FUND 56,024,395.00 3,018,450.26 5,416.15 59,05822.1 6.590551.38 52457718.63 6389322.10 46.068396.3 0200- MUM HEALTH ENDOWMENT FUND 585787.89 12].3) 585915.76 585915.26 585,91526 1100- HOTEL OCCUPANCY TM 14414E6.11 207052.02 1,648 38,13 41700235 1231535.78 1231535.78 1200- STATE LATERAL ROAD 30194.52 6.57 30,201.D9 30,201A9 30 201.09 1300-UMCAIMEO FUNDS 197513.36 194.55 107707.91 197707.91 107707.91 150D -LAW LIBRARY 89,878.60 5,093.10 99971.0 2824.25 92,147.45 92147.45 1600- LOCAL PROVIDER PARTICIPATION 5456623.47 15,570175.01 21D25,790.48 21026798.43 21026798.48 1700- ALTERNATIVE DISPUTE RES0=0N 2,640.00 3.625.00 6265.00 2640.00 3625.00 3,625.OD 1600-LEOSE FUND 51,695.82 51695.82 2,075.OD 49,620.62 49,52.82 1900- COUNTY RECORDS MANAGEMENT 336919.19 8389.47 _ 325.308.66 11461.71 313.826.95 313026.95 2000 -COUNTY CLERK MGMFFUND 733199.16 31085.17 764,284.33 15.034.50 749.249.83 749249.83 2001 -COUNTY CLERK nRU1NAL FUND 1276504.56 30915.94 3 0]420.50 10712.51 129670.99 1,296707.99 2200- COURTHOUSE SECURITY FUND 98.042.76 7,619.04 105.661.00 20187.02 85474.78 85474.8 2201- JUSTICE COURT SECURITY FUND 73,164.17 1313.71 74,497.88 79497.88 74,497.88 2300- DISTRICT CLERK MANAGEMENT FUND 186,119.07 115].89 187,697.76 187,697.76 187,697.76 2303- DLSTRICT CIERK ARCHIVAL FUND 83964.10 2,098.26 86012.36 86012.36 86012.36 2400. JUSTICE (a PEACE -TECHNOIAGY FUND 154008.00 3,837.55 157845.55 1933.71 155911.84 155911.84 2401 -CO.& DUn'.COURT TECHNOLOGY FUND 62,314.34 648.93 62,963.27 62953.27 62,963.27 2500- SPECIAL FORFEITURE FUND 29,427.37 6.40 29433.77 2,161.45 27252.32 27252.32 2660 - DIA HOT CHECK COU.ECT FEES 2.673.50 0.62 2.874.12 2,874.12 2,874.12 2707 - BAIL BOND BOARD FEES 91033.8 519.79 91.523.51 91 523.51 91,523,51 2800 - VOTER REGIS R TION 15 915.62 2,309.89 18 225.51 253.63 17,971.N 17,971.88 2900-VIT INTERESTF1L90 196 052.25150.19 196,212.44 196 212.44 196 212.49 3000 -COUNTY GRANTS 150470.55 40,329.43 110141.14 215865.90 326,007.04 1 326,007.04 3400 -DIA CRIME FUND 130.184A4 302,31 130486.75 118.66 229,307.89 129307.89 3500- PRIMARY ELECTION SERVICES 21,335.01 4.64 23 339.65 21.339.65 21339.65 3901- BC HOUSING FINANCE CORP 63,571.00 7,097.731 70,718.23 6,975.84 63742.39 63]9239 4315- 2015 CERTIFICATES OF OBLIGATION 31498887.91 760.77 3.499,648.63 910.910.32 2,588,73836 2588,738.36 4500- GEN.PERMANENT IMPV. 19,25603133 19,256032.33 1172982.17 18083050.16 100B3.050.16 5000-HEALTH&LIFE INSURANCE 2.538681.72 3,006,155.48 5.594,837.1D 1,585.998.34 3,958838.86 1 3958,638.86 6000 -PAYROLL 937968.17 2555,603.01 3493,071.18 2515,9863] 98984.81 9)7,984.81 9100- HEALTH DEPARTMENT 1,341,558.35 120497.30 1462055.6.5 248489.15 1213566.50 1,213,566.50 9700- COMMUNITY SUPEROSION 1,179,329.34 182,595.8 1,361,925.06 289,22.31 L08,8175 1,072,82.5 TTL.OF ACCT53N POOL.-: `� .__ .:: 96,OSfiA31:90 ,24;909;gS0.fi0 -; "i 5,916.15120,830,290.65'. F'f14,023,566.7]. 106;806,]31288 _'6]09,322.30 .130U,917,4119.]8.' 9100-GEN.OBUG.DEHT SVC. 13,052,562.61 2 32033 13,878,88194 ]6810930 620183.56 6201 ,83.56 TOTAL 109,868,994.51 24,834,770.93: S,416.15 134,709,181.59 11,700,676.15 113,008,505.44 6,389,322.10 106,619.18334 This report Is submitted as true and correct to Commissioners Court by J Brazos County Treasurer, on �cL z� BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2016-2017 BUDGET YEAR NO. 16/17 54.1 On this the 10th day of October 2017 at a regular meeting of the Commissioners' Court, the Following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on 10th day of October 2017 the Court heard and approved a budget amendment for the 2016-2017 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessity to meet unusual and unforeseen conditions which could not be reasonably included in the original budget adopted 6 September 2016, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 10th day of October 2017. THE COMWSSJONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 16117 . 54.1 10/1012017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION Increase I Decrease I Fedemland State Gmnt Juvenile Intereoscmmental 24,000.00 1 1 Federal and Seam) Gmat Juvenile TJJD-Stare Aid Contractual Semmes 24.000.00 3000 480465110 I 29,000.00 3000 i 712120 710250110 DR Contract Services I I I I I I I I I I I Jarenlle -'fJJD-State Aid Grant To recoenizc revcace for the T'JID State Aid Brunt for en endimre9 ro be incurred for %AP contract for September 2017 (Grant sear 2015). iDep- artmenttA --o dl'arb'F_.n. 'Date 't5R OS`t Is County,Judge"APProvalis}"="S�Y ��E,,ae.' 3n's� VN I FUND I DIV ACCT I DRICR ACCOUNT NAME Increase Decrease 3000 480465110 CR "fJjI)-State Aid -A 29,000.00 3000 i 712120 710250110 DR Contract Services 211.00200 I I I I I I I I VN I BRAZOS COUNTY, TEXAS BUDGET AMENDMENT(S) FOR THE 2017-2018 BUDGET YEAR NO. 17/18 2.1— 2.3 On this the 10th day of October 2017 at a regular meeting of the Commissioners' Court, the following members were present: A. Duane Peters, County Judge, Presiding B. Steve Aldrich, Commissioner, Precinct 1 C. Sammy Catalena, Commissioner, Precinct 2 D. Nancy Berry, Commissioner, Precinct 3 E. Irma Cauley, Commissioner, Precinct 4 F. Karen McQueen, County Clerk The following proceedings were held: THAT WHEREAS, on l Othday of October 2017 the Court heard and approved a budget amendment for the 2016-2017 budget year for Brazos County, Texas; and WHEREAS, expenditure is necessary due to the necessityto meet unusual andunforeseen conditions which could not be reasonably included in the original budget adopted 5 September 2017, the following amendment(s) to the original budget are hereby authorized, as described on the attached page(s). ADOPTED AND APPROVED this the 10th day of October 2017. TBE COMMISSIONERS COURT OF BRAZOS COUNTY, TEXAS. By: Duane Peters, County Judge Original: County Clerk's Office and Attached to the original budget pot BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 17118 - 2.1 10/1012017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION I Increase Decrease Hotel Occupancy Tex Hotel Occu ancv Tax Departmental Support 1.010.00 Hotel Occupancy Tax Horn) Occu ancv Tax ContracmA Senicr 1,020.00 I I I I I I I I I I I I I I 11002500 I CIA Com uter Contracts 10?D.00 I I I I I I I I Hard Occu aacv Tax fund Arallocation oC (ands to the nppropriaze a¢mm[s to pu¢hase event snfncare Ipr the 6cnt Cpnrdinamr. q°. LOOP- 'rt I""9£-�aw:.rax 7.r^"�Date`i 3 iC J4 udgeAApproval .;Date -c -.rar9 FUND I DIV ACCT DRICR ACCOUNT NAME I Increase Decrease It00 11002500 6113011ID CA Cpntin�eucs I1.020.00 1100 11002500 510?0000 CIA Com uter Contracts 10?D.00 I I I I I I I I I I I I I I 1 BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 17118 - 2.2 10/1012017 FUND DEPARTMENT DIVISION CATEGORY DESCRIPTION IIncrease Decrease General Capitol) General Cepitnl Ira ro.emem Ira mvemrm Cnoiml Owlav 5.63 S.14 General Capital hn mvement Other Fiaaneme Uses 5,639.11 General Fund I Other Financin • Sources 5.639.11 General Fund Information Technoloe.' 1 1.'1'. Semces Departmental Support > 639.111 1 I I I I I 80211000 CR Computer Software 5.638.11 4500 1 91300000 I I I I 5,639.N I I 49015000 I I Tmnsfcr from Ca ital lm r. Fund 5.63514 0100 14000200 60?11000 I DR General CapItal Ira rm'emeet and Ltfnrmation'I SerOces i 5,635.141 Rcmllooatwt, of funds to the appro2nate accounts to Purchase AoexS QI. laceime Soft'u . 5`G\"a t✓:�i k'iYJ'. 1. &' Lepartmont'APproval X0'.5'=: ttlltiee;a4YSDale'��.'_k';t&'3Y1 j�_yJudpeTApp�oval ^t�'�" �DateHMi.` Int-'.\`c"ca'untinu:I. iir its (lnlvi +?i, .eY'i6°-_'3 e',{ $4 NH±E�t'3: "'4+357.k11'ra^d1}Yei:'.3`+a.'dhN3.'"..p'. ' wr -ow" +«^9k�:ie': '_•k`u! ' ..t�k�3ffR.Ni"'E.'iK.:.41#_•3X. 'lr I FUND DIV ACCT DR/CR ACCOUNT NAME Increase I Decrease 4500 63000500 80211000 CR Computer Software 5.638.11 4500 1 91300000 DR Tmnsfcr to General Fund 5,639.N 0100 49015000 CR Tmnsfcr from Ca ital lm r. Fund 5.63514 0100 14000200 60?11000 I DR Software - No Tae i 5,635.141 I I I I IV gl:4` /_ Pg. lit b� BRAZOS COUNTY, TEXAS BUDGET AMENDMENTS No. 17118 - 2.3 k gnnmry Date_,' 10/5l20T7 -� as ID epanmont Ap 7.CcEUjnty_l *. 2Date Monlara focAicatin�in ,Pur "nses.Oah-u�"' FUND DIV ACCT DR/CR ACCOUNT NAME Increase Decrease 0100 IU111050U 67286000 CR Equipment - Othcr 3.181.89 0100 28000100 67286000 DR E ui meut-Other 9,78 L89 I I I I I PERSONNEL 21 CHANGE OF STATUS REQUESTS Commissioner Court Date: October 10, 2017 Department Submitting Information: Human Resources Purpose of Submisslons: Consider and Take Action on Change Requests Department Submitting Employee Request Action Requested Request(s) Applies To District Clerk Exposition Complex Facilities Services Road & Bridge Coston, Katie Fulghum, Sarah Ybarra, Michael Smith, Curtis N. Stanley IV, Maurice P Sheriff's Office —Detention Rosser, Carolyn D. Approved in Commissioners' Court: October 10, 2017 County Judge's or Commissioner's Signature: (This Copy to be attached to minutes) Employment Employment Employment Employment Separation Separation �' Z,/ ____ - i Pg- ��L HOLTKAMP REALTY CONSULTANTS Wtn. Charles Wendt Purchasing Agent Brazos County 200 S. Texas Ave., Ste. 352 Bryan, Texas 77803 Charles, P.O. Box 4792 Bryan, Texas 77805 Phone: (979)-776-0570 Don@holtkampconsulting.com The estimate fee for the appraisal of the 1.823 acres of land located on FM 159 out of the E.M. Millican Survey, A-40, in south Brazos County would be $1,800. We should be able to complete in approximately 30 days from the authorization to proceed. The appraisal report will be in summary narrative style format and will include property description, ,mapping, highest and best use analysis, comparable sales data, adjustment grid and a conclusion of value. The property will be appraised as surface only, exclusive of the mineral interest. Thanks for allowing our firm to quote this project for you. Don Holtkamp, NLAI j Holtl amp Realty Cotuultants (979) 776-0570 C VED j��� n/ I I Duane Peters Date County Judge Vol.